scripting or coding into the Cloud Service. Notwithstanding the foregoing restrictions, in the event Subscriber has purchased a Cloud Service for Commercial Use (as such term is defined below), Subscriber shall be permitted to use the Cloud Service to provide Third Party services in cases where such Third Parties access the Subscriber provided applications or services, but where such Third Parties do not have the ability to install, configure, manage or have direct access to the Cloud Services. Company hereby agrees, subject to payment of the applicable fees, to permit such use and the terms of this Agreement, including references to “internal use” and/or “internal business operations” shall be deemed to include and permit such use (hereafter referred to as “Commercial Use“). (e) Additional Guidelines. Company reserves the right to establish , modify, discontinue or substitute its Cloud Service offerings, general practices and limits concerning use of the Cloud Service from time to time. Company also reserves the right to block IP addresses originating a Denial of Service (DoS) attack. Company shall notify Subscriber should this condition exist and inform Subscriber of its action. Once blocked, an IP address shall not be able to access the Cloud Service and the block may be removed once Company is satisfied corrective action has taken place to resolve the issue. (f) Use of Messaging Services. Subscriber may use Cloud Service to send emails and messages to users and third parties. Subscriber is solely responsible for any such message and their content. Messages may be blocked, delayed, or prevented from being delivered by destination serve rs and other reasons outside Company’s control, and there is no warranty that messages will reach their intended destination in a given timeframe. (g) Previews, No-Charge Offerings. From time to time, Company may make Offerings available to Subscribers at no charge or allow features or services at no extra charge as part of Cloud Services prior to their general release that are labeled or communicated as “Previews”. Subscriber may choose to try such Previews or not in its sole discretion. Use of Previews is at Subscriber’s sole risk and may contain bugs or errors. Subscriber may discontinue use of the Previews at any time, in its sole discretion. Further, Company may discontinue all Previews availability at any time in its sole discretion without notice. Previews and No-Charge Offerings are provided on an “as-is” basis and “as available” basis, without any warranties of any kind.
1.3 Proprietary Rights.
(a) All Cloud Service, non-public Documentation and Company Content are trade secrets of Company and its licensors. Company or its licensors retains all ownership right, title, and interest in and to Brightly IP, including the Cloud Service, its Documentation and Company Content, and all corrections, enhancements, improvements to, or derivative works thereof without limitation (collectively, “Derivative Works”), and in all Brightly IP therein or thereto. To the extent any Derivative Work is developed by Company based upon ideas or suggestions submitted by Subscriber to Company, Subscriber hereby irrevocabl y assigns all rights to use and incorporate Subscriber’s feedback, including but not limited to suggestions, enhancement requests, recommendations and corrections (the “Feedback”) relating to the Cloud Service, together with all Brightly IP related to such Derivative Works. Nothing contained in this Agreement shall be construed to convey to Subscriber (or to any party claiming through Subscriber) any Brightly IP rights other than the rights expressly set forth in this Agreement . Company reserves all rights in the Offerings and Brightly IP not expressly granted in this Agreement.
(b) Company acknowledges and agrees that Subscriber retains all ownership right, title, and interest in and to the Subscriber Dat a and Subscriber Content, including all intellectual property rights therein or thereto. Notwithstanding the foregoing, Subscriber hereby grants Company and its Affiliates a non- exclusive, royalty- free license to access, display, copy, distribute, transmit, publish, disclose and otherwise use all or any portion of Subscriber Data and Subscriber Content to fulfill its obligations under this Agreement. Company recommends Subscriber confirm the geographic area in which Subscriber Data will be stored, which may be outside the country in which Subscriber is located. Subscriber will ensure that Subscriber Data can be processed and used as contemplated by this Agreement without violating any rights of others or any laws or regulations.
(c) Subscriber acknowledges the Cloud Services may utilize, embed or incorporate Third Party software and/or tools (each, a “Third Party Tool”) under a license granted to Company by one or more applicable Third Parties (each, a “Third Party Licensor”), which licenses Company the right to sublicense the use of the Third Party Tool solely as part of the Cloud Services. Third Party Tools shall be specified in any applicable Documentation, Offering or statement of work. In the event of a conflict between the Third Party terms and conditions and this Agreement, the Third Party terms and conditions control with regard to the relevant Third Party Tool. Each such sublicense is nonexclusive and solely for Subscriber’s internal use and Subscriber shall not further resell, re-license, or grant any other rights to use such sublicense to any Third Party . Subscriber further acknowledges that each Third Party Licensor retains all right, title, and interest to its applicable Third Party Tool and all documentation related to such Third Party Tool. All confidential or proprietary information of each Third Party Licensor is Confidential Information of Company under the terms of this Agreement and shall be protected in accordance with the terms of Section 7.
Section 2.0 Company Responsibilities
2.1 Professional Services. To the extent Professional Services are included in the applicable Order and/or described in one or more statements of work, Subscriber agrees to abide by Company’s Professional Services Addendum. Each statement of work shall be effective, incorporat ed into and form a part of this Agreement when duly executed by an authorized representative of each of the parties. Each statement of work shall (i) describe the fees and payment terms with respect to the Professional Services being provided pursuant to such statement of work, (ii) identify any work product that will be developed pursuant to such statement of work, and (iii) if applicable, set forth each party’s respective ownership and proprietary rights with respect to any work product developed pursuant to such statement of work.
2.2 Service Levels. Company shall use commercially reasonable efforts to make the Cloud Service available 99.9% of the time for each full calendar month during the Subscription Term, determined on twenty-four (24) hours a day, seven (7) days a week basis (the “ Service Standard”). The Service Standard availability for access and use by Subscriber(s) excludes unavailability when due to: (a) any access to or use of the Cloud Service by Subscriber or any Account User that does not strictly comply with the terms of the Agreement or the Documentation; (b) any failure of performance caused in whole or in part by Subscriber’s delay in performing, or failure to perform, any of its obligations under the Agreement; (c) Subscriber’s or its Account User’s Internet connectivity; (d) any Force Majeure Event; (e) any failure, interruption, outage, or other problem with internet service or non-Cloud Service; (f) Scheduled Downtime; or (g) any disabling, suspension, or termination of the Cloud Service by Company pursuant to the terms of the Agr eement. “Scheduled Downtime” means, with respect to any applicable Cloud Service, the total amount of time (measured in minutes) during an applicable calendar month when such Cloud Service is unavailable for the majority of Subscribers’ Account Users due to planned Cloud Service maintenance. To the extent reasonably practicable, Company shall use reasonable efforts to provide eight (8) hours prior electro nic notice of Cloud Service maintenance events and schedule such Cloud Service maintenance events outside the applicable business hours.
2.3 Security and Data Privacy. Each party shall comply with applicable data privacy laws governing the protection of personal data in relation to their respective obligations under this Agreement. Where Company acts as Subscriber’s processor of personal data provided by Subscriber, the data is subject to Company’s Privacy Policy, which can be viewed by clicking the “Privacy” hypertext link located within the Cloud Service. By using the Cloud Service, Subscriber accepts and agrees to be bound and abide by such Privacy Policy. At all times during the Subscription term and upon written request of Subscriber within thirty (30) days after the effective date of termination or expiration of this Agreement, Subscriber Content shall be available for Subscriber’s export and download. In accordance with applicable data privacy laws following that initial period, Company shall not be obligated to maintain Subscriber Data nor Subscriber Content and may delete or destroy what remains in its possession or control.
(a) If applicable in the United States, if Subscriber is a “Covered Entity” under the Health Insurance Portability and Accountability Act of 1996 (as amended from time to time, “HIPAA”), and if Subscriber must reasonably provide protected health information as defined by HIPAA in order to use the Cloud Services, Company shall Redlands Regular Meeting of 06-18-2024
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be Subscriber’s “Business Associate” under HIPAA, and Company and Subscriber shall enter into a Business Associate Agreement (the form of which shall be reasonably satisfactory to Company).
(b) If applicable in the United Kingdom, Switzerland or European Economic Area (EEA), both parties will comply with the applicabl e requirements of Data Protection Legislation. “Data Protection Legislation” means (i) the United Kingdom’s Data Protection Act 2018, and (ii) the General Data Protection Regulation (“GDPR”) and any national implementing laws, regulations or secondary legislation. Company and Subscriber agree that Company will not be processing any personal data on behalf of the Subscriber as “Data Controller” (defined in accordance with the Data Protection Legislation). Company will collect, use, disclose, transfer and store personal information when needed to administer this Agreement and for its operational and business purposes, in accordance with Data Protection Legislation. To the extent personal data from the UK, Switzerland or the EEA are processed by Company, the terms of a data processing addendum (“DPA”) must be signed by the parties. To the extent Company processes personal data, its binding corporate rules and the standard contract clauses shall apply, as set forth in the DPA. For standard contract clauses, Subscriber and Company agree that Subscriber is the data exporter and Subscriber’s acceptance of this Agreement or applicable Order shall be treated as its execution of the standard contract clauses.
Section 3.0 Third Party Interactions
3.1 Relationship to Third Parties. In connection with Subscriber’s use of the Cloud Service, at Subscriber’s discretion, Subscriber may: (i) participate in Third Party promotions through the Cloud Service; (ii) purchase Third Party goods and/or services, including implementation, customization, content, forms, schedules, integration and other services; (iii) exchange data, integrate, or interact between Subscriber’s Account, the Cloud Service, its application programming interface (“API”) and a Third Party provider; (iv) receive additional functionality within the user interface of the Cloud Service through use of the API; and/or (v) receive content, knowledge, subject matter expertise in the creation of forms, content and schedules. Any such activity, and any terms, conditions, warranties or representations associated with such Third Party activity, shall be solely between Subscriber and the applicable Third Party. Company shall have no liability, obligation or responsibil ity for any such Third Party correspondence, purchase, promotion, da ta exchange, integration or interaction. Company does not warrant any Third Party providers or any of their products or services, whether or not such products or services are designated by Company as “certified,” “validated,” “premier” and/or any other designation. Company does not endorse any sites on the Internet that are linked through the Cloud Service.
3.2 Ownership. As between Subscriber and Company, Subscriber is the owner of all Third Party Content loaded into the Subscriber Account. As the owner, it is Subscriber’s responsibility to make sure it meets its particular needs. Company shall not comment, edit or advise Subscriber with respect to such Third Party Content in any manner.
Section 4.0 Fees and Payment.
4.1 Fees. Subscriber shall pay to Company all fees specified in Orders. Except as otherwise stated on the Order: (i) Subscription Fees are based on Cloud Services subscriptions purchased, (ii) all Subscription Fee payment obligations are non-refundable and non-cancelable, and (iii) quantities purchased cannot be decreased during the relevant Subscription Term. The Subscription Fee for such Cloud Service subscription shall be invoiced upon commencement of the Term. Thereafter, Company shall make reasonable efforts to invoice Subscriber for each applicable Subscription Fee sixty (60) days prior to its commencement. Unless Subscriber provides written notice of termination in accordance with Section 5.1, Subscriber agrees to pay all fees. Subscriber is responsible for providing complete and accurate billing and contact information to Company and notifying Company promptly of any changes to such information.
4.2 Automatic Payments. If Subscriber is paying by credit card or Automated Clearing House (“ACH”), Subscriber shall establish and maintain valid and updated credit card information or a valid ACH auto debit account (in each case, the “Automatic Payment Method”). Upon establishment of such Automatic Payment Method, Company is hereby authorized to charge any applicable Subscription Fee using such Automatic Payment Method.
4.3 Overdue Charges. If any invoiced amount is not received by Company by the due date, without limiting Company’s rights or remedies, those overdue charges may accrue late interest at the rate of 1.5% of the outstanding balance per month, or the maximum amount permitted by la w, whichever is lower. Company reserves the right to condition an overdue Account’s future subscription renewals and Orders on shorter payment terms than those stated herein.
4.4 Taxes. Company’s fees do not include any taxes, levies, duties or similar governmental assessments of any nature, including, for exa mple, value-added, sales, use or withholding taxes, assessable by any jurisdiction whatsoever (collectively, “ Taxes”). Subscriber is responsible for paying all Taxes associated with its purchases hereunder. If Company has the legal obligation to pay or collect Taxes for which Subscriber is responsible under this Section 4.4, Company shall invoice Subscriber and Subscriber shall pay that amount unless Subscriber provides Company with a valid tax e xemption certificate, direct pay permit, or other government-approved documentation. Notwithstanding the foregoing, Customer is responsible for, and, to the extent permitted by law, will indemnify Company for: 1) any encumbrance, fine, penalty or other expense which Company may incur as a result of Subscriber’s failure to pay any Taxes required hereunder, and 2) any Taxes, including withholding taxes, resulting from making an Offering available to Users in geographic locations outside the c ountry in which Subscriber is located as per the Order. For clarity, Company is solely responsible for taxes assessable against Company based on its income, property and employees.
4.5 Purchases through Resellers . In the event Subscriber purchases the Cloud Service s (including any renewals thereof) through an authorized reseller of Company, the terms and conditions of this Agreement shall apply and supersede any other agreement except for any terms and conditions related to fees, payment or Taxes. Such terms and conditions shall be negotiated solely by and between Subscriber and such authorized reseller. In the event Subscriber ceases to pay the reseller, or terminates its agreement with the reseller, Company shall have the right to terminate Subscriber’s access to t he Cloud Services at any time upon thirty (30) days’ prior written notice to Subscriber unless Subscriber and Company have agreed otherwise in writing.
Section 5.0 Term and Termination
5.1 Subscription Term. This Agreement will commence on the Effective Date set forth on the Order and continues until the Offerings hereunder have expired or have been terminated (the “ Subscription Term”). Thereafter, except as stated on an applicable Order, the Subscription Term shall automatically renew for additional periods equal to the expiring Subscription Term or one year, whichever is longer, unless either party has provided written notice of its intent to terminate the Cloud Service subscription not less than forty -five (45) days prior to the expiration of the then -current Subscription Term applicable to the Cloud Service subscription.
5.2 Termination. Neither party will terminate an Order for convenience during the applicable Subscription Term. Either party may terminate this Agreement (in whole or with respect to an Order or purchased from a reseller) by notice to the other party if (i) the other party commits a material breach of this Agreement and fails to cure such breach within thirty (30) days (except in the case of a breach of Section 7 in which case no cure period will apply) or (ii) the other party becomes the subject of a petition in bankruptcy or other similar proceeding. Company may, at its option, and without limiting its other remedies, suspend (rather than terminate) any Cloud Services if Subscriber breaches the Agreement (including with respect to payment of Fees) until the breach is remedied.
5.3 Effect of Termination. Upon expiration of the applicable Subscription Term, or termination of any Order for one or more Offerings or this Agreement for Redlands Regular Meeting of 06-18-2024
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any reason, Subscriber’s right to access, use or receive the affected Order or Offering automatically terminates. Subscriber shall immediately cease using the Order or Offering, remove and destroy all Offerings and other Company Confidential Information relating to the Order in its possession or control, and certify such removal and destruction in writing to Company. Termination or suspension of an individual Order or reseller purchase will not terminate or suspend any other Order, reseller purchase or the remainder of the Agreement unless specified in the notice of termination or suspension. If the Agreement is terminated in whole, all outstanding Order(s) and reseller purchases will terminate. If this Agreement, any Order or reseller purchase is terminated, Subscriber agrees to pay all Fees owed up to the effective date of termination.
5.4 Survival. The following portions of this Agreement shall survive termination of this Agreement and continue in full force and effect: Sections 1, 2.3, 5.3, 6, 7, 8 and 9.
Section 6.0 Representations, Warranties and Disclaimers
6.1 Representations. Each party represents that: (i) it has full right, title and authority to enter into this Agreement; and (ii) this Agreement constitutes a legal, valid and binding obligation of Subscriber, enforceable against it in accordance with its terms.
6.2 Warranties.
(a) Company warrants that Cloud Service will perform in accordance with the features and functions described in the applicable Documentation. To the extent permitted by law, Subscriber’s exclusive remedy and Company’s entire liability for a breach of this warranty in Section 6.2(a), at its option: (i) will use commercially reasonable efforts to restore the non-conforming Cloud Services so that they comply with this warranty, or (ii) if such restoration would not be commercially reasonable, Company may terminate the Order for the non-conforming Offering and refund any prepaid fees paid for such Offering. The warranty excludes: (a) no charge Offerings or Previews, and (b) issues, problems or defects arising from Third Party Content, Subscriber Data or Content, or use of Cloud Service not in accordance with this Agreement.
(b) Company represents and warrants that all such Professional Services shall be performed in a professional and workmanlike mann er in accordance with generally accepted industry standards. For any breach of this warranty in Section 6.2(b), Subscriber’s exclus ive remedy and Company’s entire liability shall be the re - performance of the applicable Professional Services.
(c) Company makes only the limited warranties expressly stated in this Agreement, and disclaims all other warranties, including without limitation, the implied warranties of merchantability and fitness for a particular purpose. Company does not warrant or otherwise guarantee that: (i) reported err ors will be corrected or support requests will be resolved to meet Subscribers’ needs, (ii) any Order or Third Party Content will be uninterrupted, error free, fail-safe, fault-tolerant, or free of harmful components, or (iii) any Content, including Subscriber and Third Party Content, will be secure or not otherwise lost or damaged. Representations about Orders or features or functionality in any communication with Subscriber constitutes technical information, not a warranty or guarantee. (d) Company’s Cloud Services have not been tested in all situations under which they may be used. Subscriber is solely responsible for determining the appropriate uses for the Cloud Services and the results of such use; Company will not be liable for the results obtained through Subscriber’s use of the Cloud Services.
Company’s Cloud Services are not specifically designed or intended for use in (i) storage of sensitive, personal information, (ii) direct life support systems, (iii) nuclear facility operations, or (iv) any other similar hazardous environment.
6.3 Intellectual Property Indemnification.
(a) Indemnity by Company. Company shall defend and indemnify Subscriber from any loss, damage or expense (including reasonable attorneys’ fees) awarded by a court of competent jurisdiction, or paid in accordance with a settlement agreement signed by Subscriber, in connection with any Third Party claim (each, a “Claim”) alleging that Subscriber’s use of the Cloud Service as expressly permitted hereunder infringes upon any intellectual property rights, patent, copyright or trademark of such Third Party, or misappropriates the trade secret of such Third Party; provided that Subscriber: (x) promptly gives Company written notice of the Claim; (y) gives Company sole control of the defense and settlement of the Claim; and (z) provides to Company all reasonable assistance, at Company’s expense. If Company receives information about an infringement or misappropriation claim related to the Cloud Service, Company may in its sole discretion and at no cost to Subscriber: (i) modify the Cloud Service so that it no longer infringes or misappropriates, (ii) obtain a license for Subscriber’s continued use of the Cloud Service, or (iii) terminate this Agreement (including Subscriber’s Cloud Service subscriptions and Account) upon prior written notice and refund to Subscriber any prepaid Subscription Fee covering the remainder of the Term of the terminated Cloud Service subscriptions. Notwithstanding the foregoing, Company shall have no liability or obligation with respect to any Claim that is based upon or arises out of (A) use of the Cloud Service in combination with any software or hardware not expressly authorized by Company, (B) any modifications or configurations m ade to the Cloud Service by Subscriber without the prior written consent of Company, and/or (C) any action taken by Subscriber relating to use of the Cloud Service that is not permitted under the terms of this Agreement. This Section 6.3(a) states Subscriber’s exclusive remedy against Company for any Claim of infringement or misappropriation of a Third Party’s intellectual property rights related to or arising from Subscriber’s use of the Cloud Service. (b) To the extent permitted by law, Subscriber shall defend and indemnify Company from any loss, damage or expense (including reasonable attorneys’ fees) awarded by a court of competent jurisdiction, or paid in accordance with a settlement agreement signed by Company, in connect ion with any Claim alleging that the Subscriber Data or Content, or Subscriber’s use of the Cloud Service in breach of this Agreement, infringes upon any intellectual property rights, patent, copyright or trademark of such Third Party, or misappropriates the trade secret of such Third Party; unless applicable laws prohibit public entities from such indemnification and provided that Company (x) promptly gives Subscriber written notice of the Claim; (y) gives Subscriber sole control of the defense and settlement of the Claim; and (z) provides to Subscriber all reasonable assistance, at Subscriber’s expense. This Section 6.3(b) st ates Company’s exclusive remedy against Subscriber for any Claim of infringement of misappropriation of a Third Party’s intellectual property rights related to or arising from the Subscriber Data or Subscriber’s use of the Cloud Service.
6.4 Limitation of Liability.
(a) The entire, aggregate liability of Company is limited to the amount of Subscription Fees paid by Subscriber to Company pursuant to this applicable Order during the twelve (12) months prior to the first act or omission giving rise to the liability. This does not apply to the Company’s intellectual property indemnification obligations in Section 6.3.
(b) Under no circumstances will Company be liable for (i) any indirect, incidental, consequential, special exemplary or punitive damages, loss of production or data, interruption of operations or lost revenue or profits, even if such damages were foreseeable, or (ii) any Previews or No-Charge Offerings. (c) Company will not be liable for any claim in connection with this Agreement if such claim is brought more than two (2) years a fter the first event giving rise to such claim is or should have been discovered by Subscriber. (d) The limitations and exclusions of this Section 6.4 apply to: (i) benefit of Company and its affiliates , and their respective officers, directors, licensors, subcontractors and representatives, and (ii) regardless of the form of action, whether based in contract, statute, tort (including negligence), or otherwise. (e) The foregoing limitations and exclusions will not apply to the extent that liability cannot be limited or excluded in accordance with applicable law.
Nothing in this Section shall limit Subscriber’s payment obligations under Section 4.
Section 7.0 Confidentiality
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7.1 Definition of Confidential Information . “Confidential Information ” means any non -public information and/or materials maintained in confidence and disclosed in any form or medium by a party under this Agreement (the “ Disclosing Party”) to the other party (the “ Receiving Party”), that is expressly marked and identified as confidential, proprietary, trade secrets, proprietary business information as provided under applicable state l aw and any information expressly marked and identified by a party as exempted from disclosure by the applicable statute. Confidential Information may include without limitation: information abou t clients, services, products, software, data, technolog ies, formulas, processes, know -how, plans, operations, research, personnel, suppliers, finances, pricing, marketing, strategies, security audits, penetration tests, opportunities and all other aspects of business operations and any copies or derivatives thereof. Confidential Information that is expressly marked and identified as confidential includes information belonging to a Third Party that may be disclosed only under obligations of confidentiality.
Notwithstanding the foregoing, Confidential Information shall not include information that Receiving Party can demonstrate: (a) is or becomes generally known to the public without breach of any obligation by Receiving Party; (b) is received from a Third Party without breach of any obligation owed to Disclosing Party; or (c) is or has been independently developed by Receiving Party without the benefit of Confidential Information.
7.2 Protection of Confidential Information. The Receiving Party agrees that it shall: (i) use the Confidential Information solely for a purpose permitted by this Agreement, (ii) use the same degree of care as Receiving Party uses with its own Confidential Information, but no less than r easonable care, to protect Confidential Information and to prevent any unauthorized access, reproduction, disclosure, or use of any of Confidential Information; and (iii) restrict access to the Confidential Information of the Disclosing Party to those of its Affiliates and its and their employees, contractors and agents who need such access for purposes consistent with this Agreement. Receiving Party shall not use, reproduce, or directly or indirectly allow access to the Confidential Information except as he rein provided or export Confidential Information to any country prohibited from obtaining such information under any applicable laws or regulations.
7.3 Compelled Disclosure. If Receiving Party is required to disclose any Confidential Information to comply with law, a court order or subpoena, Receiving Party shall: (a) give the Disclosing Party reasonable prior written notice to permit Disclosing Party to challenge or limit any such legally required disclosure; (b) disclose only that portion of the Confidential Information as legally required to disclose; and (c) reasonably cooperate with Disclosing Party, at Disclosing Party’s request and expense, to prevent or limit such disclosure.
7.4 Records Requests. Except as prohibited by law, court order or subpoena, Subscriber shall treat as exempt from treatment as a public record, and shall not unlawfully disclose in response to a request made pursuant to any applicable public records law, any of Company’s Confidential Information. Upon receiving a request to produce records under any applicable public records or similar law, court order or subpoena, Subscriber shall immediately notify Company and provide such reasonable cooperation as requested by Company and permitted by law to oppose production or release of such Company Confidential Information.
7.5 Remedies. Receiving Party shall promptly notify Disclosing Party if it becomes aware of any unauthorized use or disclosure of Disclosing Party’s Confidential Information and agrees to reasonably cooperate with Disclosing Party in its efforts to mitigate any resulting harm. Receiving Party acknowledges that Disclosing Party would have no adequate remedy at law should Receiving Party breach its obligations relating to Confidential Information and a grees that Disclosing Party shall be entitled to enforce its rights by obtaining appropriate equitable relief, including without limitation a temporary restraining order and an injunction.
Section 8.0 Export Control Compliance
8.1 General. Subscriber shall comply with all applicable sanctions, embargoes and (re -)export control regulations, and, in any event, with those of the European Union, the United States of America and any locally applicable jurisdiction(s) (collectively “Export Regulations”).
8.2 Checks. Prior to any transfer of Offerings (including all kinds of technical support and/or technology) to a Third Party, Subscriber shall check and ensure by appropriate measures that (i) there will be no infringement of an embargo imposed by the European Union, the United States of America and/or by the United Nations by such transfer, by brokering of contracts concerning Offerings or by provision of other economic resources in connection with Offerings, also taking into account any prohibitions to circumvent these embargos (e.g., by undue diversion); (ii) such Offerings are not intended for use in connection with armaments, nuclear technology or weapons, if and to the extent such use is subject to prohibition or authorization, unless required authoriz ation has been obtained; (iii) the regulations of all applicable sanctioned party lists of the European Union and the United States of America concerning the trading with entities, persons and organizations listed therein are considered and (iv) Offerings within the scope of the respective Annexes to EU Regulations Nos. 833/2014 and 765/2006 as well as of Annex I to EU Regulatio n No. 2021/821 (in their current versions, respectively), will not, unless permitted by EU law, be (a) exported, directly or indirectly (e.g., via Eurasian Economic Union (EAEU) countries), to Russia or Belarus, or (b) resold to any third party business partner that does not take a prior commitment not to export such Offerings to Russia or Belarus.
8.3 Non-Acceptable Use of Offerings and Cloud Services. Subscriber shall not, unless permitted by the Export Regulations or respective governmental licenses or approvals, (i) download, install, access or use the Cloud Services, Content and/or Documentation from or in any location prohibited by or subject to comprehensive sanctions (currently Cuba, Iran, North Korea, Syria, and the Crimea, Donetsk and Luhansk regions of Ukraine) or to license re quirements according to the Export Regulations; (ii) grant access to, transfer, (re - )export (inclu ding any ‘deemed (re -)exports’), or otherwise make available the Cloud Service s, Content and/or Documentation to any individual or entity designated on a sanctioned party list of the Export Regulations; (iii) use the Cloud Services, Content and/or Documentation for any purpose prohibited by the Export Regulations (e.g. use in connection with armaments, nuclear technology or weapons); (iv) upload to the Cloud Services platform any Subscriber Data or Content unless it is non-controlled (e.g. in the EU: AL = N; in the U.S.: ECCN = N or EAR99); (v) facilitate any of the aforementioned activities by any user. Subscriber shall provide any user(s) with all information necessary to ensure compliance with the Export Regulations.
8.4 Information. Upon request by Company, Subscriber shall promptly provide Company with all information pertaining to user(s), the intended use and the location of use of the Offerings.
8.5 Export Control Indemnification. To the extent permitted by law, Subscriber shall indemnify and hold harmless Company from and against any claim, proceeding, action, fine, loss, cost and damages arising out of or relating to any noncompliance with (re) Export Regulations by Subscriber and/or user(s) and/or Subscriber’s Third Parties business partner re-exporting Offerings in violation of embargoes or sanctions referred to in 8.2 above, and Subscriber shall compensate Company for all losses and expenses resulting thereof.
8.6 Reservation. Company shall not be obligated to fulfill this Agreement if such fulfillment is prevented by any impediments arising out of national or international foreign trade or customs requirements or any embargoes or other sanctions. Subscriber acknowledges that Company may be obliged under the Export Regulations to limit or suspend access by Subscriber and/or user(s) to the Offerings.
Section 9.0 Miscellaneous
9.1 Compliance with Laws. Each party will comply with all laws and applicable government rules and regulations insofar as they apply to such party in its performance of this Agreement’s rights and obligations.
9.2 Publicity. Only with written permission from Subscriber, Company is permitted to: (i) include Subscriber’s name and logo in accordance with Subscriber’s trademark guidelines; and (ii) list the Cloud Services and Professional Services selected by Subscriber, in public statements and client lists.
9.3 Relationship of the Parties . Company is performing pursuant to this Agreement only as an independent contractor. Company has the sole obligation to supervise, manage, contract, direct, procure, perform or cause to be performed its obligations set forth in this Agreement, e xcept as otherwise agreed upon by the Redlands Regular Meeting of 06-18-2024
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parties. Nothing set forth in this Agreement shall be construed to create the relationship of principal and agent between Company and Subscriber. Company shall not act or attempt to act or represent itself, directly or by implication, as an agent of Subscriber or its affiliates or in any manner assume or create, or attempt to assume or create, any obligation on behalf of, or in the name of, Subscriber or its affiliates.
9.4 Waiver. No failure or delay by either party in enforcing any of its rights under this Agreement shall be construed as a waiver of t he right to subsequently enforce any of its rights, whether relating to the same or a subsequent matter.
9.5 Assignment. This Agreement will extend and be binding upon the successors, legal representatives, and permitted assignees of the parties. However, this Agreement and the rights granted under this Agreement may not be assigned, sublicensed or otherwise transferred (by operation of law or otherwise) by Subscriber without the prior written consent of Company. Any attempted assignment in violation of this Section will be void.
9.6 Force Majeure. Subject to the limitations set forth below and except for fees due for Orders rendered, neither party shall be held responsible for any delay, default, or failure to perform any obligations under this Agreement due to any cause beyond its reasonable control. The delayed party will promptly notify the other party of any such event.
9.7 Entity, Governing Law, Notices and Venue . All notices, instructions, requests, authorizations, consents, demands and other communications hereunder shall be in writing and shall be delivered by one of the following means, with notice deemed given as indicated in parentheses: (a) by personal delivery (when actually delivered); (b) by overnight courier (upon written verification of receipt); (c) by business mail (upon written verification of receipt); or (d) except for notice of indemnification claims, via electronic mail to Subscriber at the e -mail address maintained on Subscriber’s Account and to Company at [email protected].
Any dispute arising out of or in connection with this Agreement will be resolved as set forth in the table below: The Company entity entering into this Agreement, the address to which notices shall be directed under this Agreement and the law that will apply in any dispute or lawsuit arising out of or in connection with this Agreement shall depend upon where Subscriber is domiciled:
9.7.1 (a) In the United States and all other domiciles not otherwise mentioned, the Company entity is Brightly Software, Inc., a Delaware corporation, and the notice address shall be Corporate Trust Center, 1209 Orange Street, Wilmington, DE 19801 USA, Attn: Brightly Software. The applicable law will be the laws of the state of Delaware, USA; any dispute arising out of or in connection with this Agreement will be subject to the jurisdiction of the courts of Delaware, USA unless Subscriber is a public entity in which case the applicable law will be the state law where it is domiciled and any dispute will be subject to the jurisdiction of the applicable courts where it is domiciled. Each party hereby irrevocably submits itself to the personal jurisdiction of the relevant court for any such disputes. (b) In Canada, the Company entity is Brightly Software Canada, Inc., an Ontario corporation, and the notice address shall be 1577 North Service Road East, Oakville, Ontario, Canada L6H 0H6 Canada, Attn: Brightly Software. The applicable law will be the laws of Ontario; any dispute arising out of or in connection with this Agreement will be subject to the jurisdiction of the courts of Ontario, Canada, without regard to the principles of conflicts of law. (c) In the United Kingdom or a country in Europe, the Company entity is Brightly Software Limited, a limited company in England, the notice address shall be Pinehurst 2, Pinehurst Road, Farnborough, Hampshire, GU14 7BF Attn: Brightly Software. The applicable law will be the laws of England; any dispute arising out of or in connection with this Agreement will be finally resolved by binding arbitration in accordance with the ICC Rules. The seat of arbitration will be London, England. (d) In Australia, New Zealand, a country in Asia/Oceania, the Company entity is Brightly Software Australia Pty Ltd, a proprietary limited company in Australia, and the notice address shall be Level 9, 257 Collins Street, Melbourne, VIC 3000 Australia, Attn: General Counsel. The applicable law will be the laws of Victoria, Australia; any dispute arising out of or in connection with this Agreement will be finally resolved by binding arbitration in accordance with the ICC Rules. The seat of arbitration will be Melbourne, Victoria, Australia.
If a dispute is subject to arbitration as described in this Section 9.7, arbitrators will be appointed in accordance with the ICC Rules, the language used for proceedings will be English, and orders for the production of documents will be limited to the documents on which each party specifically relies in its submission. Nothing in this Section 9.7 will restrict the right of the parties to seek interim relief intended to preserve the status quo or interim measures in any court of competent jurisdiction.
Notwithstanding the foregoing, to the extent permissible under applicable law and to the extent it would not result in the invalidity or inapplicability of this Section 9.7, the parties agree that Company, at its sole discretion, may bring an action in the courts of the jurisdiction(s) where the Offering is being used or Subscriber has its place of business, to: (i) enforce Brightly IP rights, or (ii) for the payment of amounts due for any Offering.
9.8 Company Affiliates and Subcontractors. Company or its Affiliates may exercise Company’s s rights and fulfill Company’s obligations under this Agreement.
Company may use resources in various countries to provide Offerings, including unaffiliated subcontractors. Company remains responsible for its obligations under this Agreement.
9.9 Interpretation of Agreement. The Section headings contained in this Agreement are solely for the purpose of reference, are not part of the agreement of the parties, and shall not affect in any way the meaning or interpretation of this Agreement. Any reference to any federal, state, local or foreign statute or law shall be deemed to refer to all rules and regulations promulgated thereunder, unless the context requires otherwise.
9.10 No Third Party Beneficiaries. No person or entity not a party to the Agreement shall be deemed to be a Third Party beneficiary of this Agreement or any provision hereof.
9.11 Severability. The invalidity of any portion of this Agreement shall not invalidate any other portion of this Agreement and, except for such invalid portion, this Agreement shall remain in full force and effect.
9.12 Entire Agreement. This Agreement, including any applicable Order, constitutes the full and complete agreement between Subscriber and Company with respect to the subject matter thereof and supersedes any previous or contemporaneous agreements or communications, whether written or verbal, relating to such subject matter. The reference to a document that refers to another document will be deemed to also include such other document, unless otherw ise stated therein.
This Agreement may not be varied except as set out in an Order or otherwise executed in writing by manual signatures or electronic signatures of authorized representatives of both parties or via an online mechanism, if so provided explicitly for such purposes by Company. No other terms and conditions will apply. The terms of any purchase order or similar Subscriber document are excluded and such terms will not apply to any order, and will not supplement or modify this Agreement irrespective of any language to the contrary in such document. In the event of any conflict or inconsistency between the documents, the order of precedence shall be (1) the applicable Order, (2) any schedule or addendum to this Agreement, and (3) the content of this Agreement.
9.13 Anti-Corruption. Neither party has received or been offered any illegal or improper bribe, kickback, payment, gift, or thing of value from an employee or agent of the other party in connection with this Agreement. If Subscriber learns of any violation of the above restriction, Subscriber shall immediately notify Company.
9.14 Cooperative Use. With Subscriber’s approval, the market research conducted by Subscriber during its selection process for the Cloud Services may be extended for use by other jurisdictions, municipalities, and government agencies of Subscriber’s state. Any such usage by oth er entities must be in accordance with ordinance, charter, and/or procurement rules and regulations of the respective political entity.
9.15 Modifications. Company may revise the terms of this Agreement from time-to-time and shall post the most current version of this Agreement on its website.
If a revision meaningfully reduces Subscriber’s rights, Company shall notify Subscriber.
9.16 USA Government Subscribers . The Cloud Service and its Documentation and Content are “Commercial Items,” “Commercial Computer Software” and “Computer Software Documentation” as defined 48 C.F.R. §. 2.101 and 48 C.F.R. §. 252.227-7014(a)(1) and (a)(5), as applicable. Pursuant to 48 C.F.R. §. 12.212, and 48 C.F.R. §. 227.7202, as revised, the U.S. Government acquires the Cloud Service and its Documentation and Company Content subject to the terms of this Agreement.
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Company will not be required to obtain a security clearance or otherwise be involved in accessing U.S. Government classified information.
Section 10.0 Definitions
As used in this Agreement, the following terms shall have the meanings set forth below:
10.1 “Access Credentials” means any user ’s name, identification number, password, license or security key, security token, PIN or other security code, method, technology or device used, alone or in combination, to verify an individual’s identity and authorization to access and use the Cloud Service.
10.2 “Account” means Subscriber’s specific account where Subscriber subscribes to access and use Cloud Service(s).
10.3 “Account User” means each person or entity that access an Offering under this Agreement, whether such access is given by Subscriber, by Company at Subscriber’s request, or by a third party authorized by Subscriber.
10.4 “Affiliate” means, with respect to any legal entity, any other legal entity that (i) controls, (ii) is controlled by or (iii) is under common control of such legal entity.
A legal entity shall be deemed to “control” another legal entity if it has the power to direct or cause the direction of the management or policies of such legal entity, whether through the ownership of voting securities, by contract, or otherwise.
10.5 “Brightly IP” means all patents, patent applications, copyrights, trade secrets and other intellectual property rights in, re lated to, or used in the provision or delivery of any Order or technical solution underlying an Order, and any improvement, modification, or derivative work of any of the foregoing.
10.6 “Cloud Service” or “Cloud Services” means Company’s branded offerings of cloud-based online services and associated cloud-based API (application programming interfaces) made available by Company, as updated, enhanced or otherwise modified from time -to-time. Cloud Service excludes Subscrib er Data and Third Party Content.
10.7 “Content” means audio and visual information, documents, content, materials, products and/or software.
10.8 “Documentation” means the user instructions, learning material, functional or technical documentation, and API information relating to the Cloud Service made available to Subscriber by Company in print, online or embedded as part of help functions, which may be updated from time to time.
10.9 “Brightly Software” or “Company” means Brightly Software, Inc., Brightly Software Canada Inc., Brightly Software Australia Pty Ltd, and Brightly Software Limited, together with their affiliates, successors and assigns.
10.10 “Order” means Company’s ordering document, online purchasing form, statement of work, or end user license agreement (EULA) used to order Company Cloud Services and/or Professional Services. By entering into an Order, Affiliate(s) agree to be bound by the terms of this Agreement as if an original party.
10.11 "Offering” means an individual offering made available by Company and identified on an Order, which consists of Cloud Services, Professional S ervices or a combination of any of the foregoing, and any associated maintenance and support services and Documentation.
10.12 “Previews” means Cloud Service or functionality that may be made available to Subscriber to try at its option at no additional charge that is clearly designated as beta, preview, pre-release, pilot, limited release, early adoption, non-production, sandbox, evaluation or a similar description.
10.13 “Professional Service” means the training, technical, consulting and/or other services, excluding Cloud Services, to be performed by Company that are ordered by Subscriber on an Order or provided without charge (if applicable).
10.14 “Subscriber” means the legal entity identified on the Account, on behalf of itself and its Affiliates and its and their employees, consultants, and (sub)contractors.
10.15 “Subscriber Data” means all data, information and other content provided by or on behalf of Subscriber, including that which the Account Users input or upload to the Cloud Service.
10.16 “Subscriber-Hosted Software” means Company’s suite of software applications, as updated, enhanced or otherwise modified from time -to-time that are: (i) ordered by Subscriber on an Order or provided without charge (if applicable) and made available by Company, including mobile components, and (ii) granted a non - exclusive and non-transferable license (with no right to sublicense) to install and use software for the Term.
10.17 “Subscription Fee” means the fee invoiced to Subscriber by Company prior to the Subscription Term, which is required to be paid in order for Subscriber to be permitted to access and use the Cloud Service.
10.18 “Third Party” means a party other than Subscriber or Company.
10.19 “Third Party Content” means Content, applications and services owned or controlled by a Third Party and made available to Subscriber by the Third Party through or in connection with Cloud Services.
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IN WITNESS WHEREOF, the undersigned have executed this Agreement as of the date first appearing above.
Brightly Software, Inc. City of Redlands
By: By:
[signature] [signature]
Name: Name: Eddie Tejeda
[printed or typed] [printed or typed]
Title: Title: Mayor
Date: Date: 6/18/24
ATTEST:
By:
[signature] ________________________________
Jeanne Donaldson, City Clerk
Name:
[printed or typed]
Title:
Date:
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PROFESSIONAL SERVICES ADDENDUM
THIS PROFESSIONAL SERVICES ADDENDUM ("Addendum") is an addendum to the Master Subscription Agreement (the “Agreement”) betwee n Brightly Software (“Company”) and Subscriber, as defined in the Agreement. T his Addendum applies to the extent that Subscriber and Company execute an Order that includes Professional Services to be provided by Company for Subscriber.
1. PROFESSIONAL SERVICES.
1.1 Scope. Company will provide such Professional Services and supply Deliverables to Subscriber in accordance with the terms of this Addendum, the Agreement, and all applicable Orders, including any statement of work contained therein. Unless otherwise specified in an applicable Order: (i) Company will perform the Professional Services during workdays, Monday through Friday, up to 8 hours a day; (ii) any estimate of hours or costs are reasonable, good faith estimates only; and (iii) each task is performed as firm fixed price work or time and materials as described in the Order . Company is only obliged to supply Professional Services and/or Deliverables as expressly stated in the Order. Company shall not be obliged to supply any Professional Services and/or Deliverables without a valid Order.
1.2 Scheduling. Company requires at least 6 weeks advanced notice from the acceptance of an Order to schedule Professional Services delivery dates when travel is required. Onsite Professional Services shall be delivered consecutively in a single onsite visit unless the a pplicable Order includes the additional fees and incidental expenses associated with multiple visits.
1.3 Unused Professional Services. Unless otherwise specified in the Order, Company reserves the right to expire any unused Professional Services 6 months from the Effective Date set forth on the Order, and Subscriber will not be entitled to receive a refund for any fees prepaid for such expired Professional Services.
1.4 Relationship to Other Offerings. The Addendum is limited to Professional Services and does not convey any right to use any other Company Offerings. Except for Deliverables set forth in an Order, Subscriber agrees that Professional Services are not contingent on the delivery of any future Cloud Service functionality, or on any oral or written public comments by Company regarding future Cloud Service functionality or features.
1.5 Subscriber Cooperation. Subscriber will cooperate reasonably and in good faith with Company in its performance of Professional Services by: (i) providing access to any necessary Subscriber Data, (ii) allocating sufficient resources and timely performing any tasks reasonably necessary to enable Company to perform its obligations under the Order, and (iii) actively participate in scheduled project meetings. Any delays in the performance of Professional Services or delivery of Deliverables caused by Subscriber may result in additional applicable charges for resource time.
1.6 Acceptance. Any Deliverables are stated in the Order. Unless otherwise specified in the applicable Order, Deliverables will be considered accepted upon the sooner of Subscriber’s written acceptance notice (e-mail is sufficient) or five (5) business days from delivery. In the event Subscriber rejects the Deliverables, Subscriber’ shall provide a written rejection notice within five (5) business days from delivery which must specifically disclose the material failure to conform to the specifications set f orth in the Order . In response to rejection notice, Company may revise and redeliver the Deliverable(s), and thereafter the procedures of this Section will repeat.
1.7 Change Order . Changes to Professional Service defined in an Order shall require a written Change Order signed by the parties prior to implementation of such change(s). Changes may include, for example, alterations to the Professional Service scope of work, Deliverables or changes to fees or schedule.
2. FEES & PAYMENT TERMS.
2.1 Payment. Subscriber will pay Company the fees specified in the Order. Unless the Order provides otherwise, Subscriber will pay Company within thirty (30) calendar days from the date of invoice.
2.2 Incidental Expenses. Subscriber will reimburse Company for travel and related business expenses incurred in connection with Professional Services.
If an estimate of incidental expenses is included in the Order, Company will not exceed a 5% inflation of such estimate without the written consent of Subscriber.
3. TERM AND TERMINATION.
3.1 Term. Each Order term shall begin on the effective date specified in the applicable Order and end on the date that the Professional Services are completed or Subscriber is notified of expiration of the Order pursuant to Section 1.3 of this Addendum . Unless earlier terminated as set forth below, the terms of this Addendum will continue until termination or expiration of the applicable Order.
3.2 Termination. Either party may terminate an Order for the other’s material breach on thirty (30) days’ written notice, provided that if the other party cures the breach before expiration of such notice period, the Order will not terminate. Additionally, all Orders will immediately terminate upon termination or expiration of the Agreement.
3.3 Effect of Termination. Upon termination of an Order: (1) if such Order provides for an hourly or per unit fee, Subscriber will pay Company such fee for the work performed up to the date of termination; and (2) if the Order provides for a fixed fee, Subscriber will pay Company the reasonable value of the Professional Services rendered by Company up to the termination date. Termination of an Order for any reason, including without limitation for Redlands Regular Meeting of 06-18-2024
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cause, will not terminate any other Order.
4. LICENSE FOR DELIVERABLES.
License for Deliverables. Upon payment of fees due under an applicable Order, Company grants Subscriber a worldwide, perpetual, non-exclusive, non- transferable, royalty-free license to copy, maintain, and use any Deliverables created by Company solely for Subscriber as described in the Order.
Company and Subscriber each retain all right, title and interest in their respective Intellectual Property and Company retains all ownership rights in the Deliverables.
5. NON-EXCLUSIVITY OF PROFESSIONAL SERVICES.
Notwithstanding the Confidentiality obligations set forth in Section 7 of the Agreement, Subscriber acknowledges and agrees that (i) multiple Subscribers may require similar Professional Services or Deliverables and that Company may be developing similar Professional Services and Deliverables for other third parties, (ii) Company may currently or in the future be developing information internally, or receiving information from other parties, that is similar to the Confidential Information of Subscriber, (iii) nothing will prohibit Company from developing or having developed for it customizations, configurations, feature, concepts, systems or techniques that are similar to the Deliverables, and (iv) nothing will prohibit Company from re-using with another Subscriber or making generally available as part of Cloud Services all or part of any customization, configuration, feature, concept, system or technique developed hereunder.
6. MISCELLANEOUS
6.1 Independent Contractor. The parties are independent contractors and nothing in this Agreement should be construed to create a partnership, agency, joint venture, fiduciary or employment relationship between the parties. Neither party is authorized to make any representation or commitment on behalf of the other party. Each party assumes full responsibility for the actions of its personnel while performing Professional Services and such party will be solely responsible for the supervision, daily direction, control of its personnel and for the payment of all compensation.
6.2 Non-Solicitation. Except where prohibited by law, during the Term and for twelve (12) months thereafter, Subscriber will not solicit for employment, nor knowingly employ (either as an employee, contractor or agent), any of Company’s employees or subcontractors without Compa ny’s prior written consent. For the purposes herein, “solicit” does not include broad -based recruiting efforts, including without limitation help wanted advertising and general posting open positions.
7. DEFINITIONS.
7.1 “Change Order” means a Company change order that changes the Professional Services as set forth on an Order or defined in a reseller purchase. Change Orders executed by both parties shall be incorporated by reference into the applicable Order. A Change Orde r cannot change Cloud Services, as defined in the Agreement to include SaaS applications.
7.2 “Deliverable” means a deliverable described in an Order.
All other capitalized terms used but not defined herein shall have the respective meanings set forth in the Agreement.
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PREPARED FOR
City Of Redlands ("Subscriber")
P.O. Box 3005
Redlands, CA 92373
PREPARED BY
Brightly Software Inc ("Company")
11000 Regency Parkway, Suite 300
Cary, NC 27518
Dude Solutions is now Brightly. Same world-class software, new look and feel.
Meet Brightly at brightlysoftware.com
PUBLISHED ON
June 05, 2024
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Q-389990
Sourcewell/NJPA purchasing contract
• https://www.sourcewell-mn.gov/cooperative-purchasing/090320-sdi#tab-contract- documents (https://www.sourcewell-mn.gov/cooperative-purchasing/090320-sdi#tab- contract-documents).
• Contract #090320-SDI
Subscription Term: 12 months (06/18/2024 - 06/30/2025)
Cloud Services
Item Start Date End Date Pricing Based
On Investment
Asset Essentials
Enterprise
6/18/2024 6/30/2025 567,593.00 Sq.
Ft. 27,857.07 USD
- Facilities/Physical
Plant Module
6/18/2024 6/30/2025 Included
- Asset Essentials
Inventory
6/18/2024 6/30/2025 Included
- AE Safety 6/18/2024 6/30/2025 Included
- Dude Analytics 6/18/2024 6/30/2025 Included
- GIS Asset
Management
6/18/2024 6/30/2025 Included
4.0 Month(s) included at no additional cost on the first term 06/18/ 2024 - 10/17/2024 -8,990.91 USD
Subtotal: 18,866.16 USD
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Professional Services
Item Pricing Based On Investment
Asset Essentials Enterprise
Implementation with
Consulting
567,593.00 Sq. Ft. 12,455.45 USD
Consulting Service 1.00 Day(s) 1,795.50 USD
On-site incidental expenses *See Note Below
PM Schedule Creation 567,593.00 Sq. Ft. 9,030.40 USD
Equipment Barcode
Tagging 567,593.00 Sq. Ft. 9,030.40 USD
Facility Condition
Assessment 567,593.00 Sq. Ft. 66,726.23 USD
Subtotal: 99,037.98 USD
Total Initial Investment 117,904.14 USD
* Incidental travel related expenses will be invoiced to Client at cost but are not anticipated to exceed $3,000 per week, per resource for on-site services.
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Asset Essentials Implementation with
Consulting
GIS Rider Statement of Work
Summary:
Company will provide specified professional consulting services to Subscriber to implement Asset Essentials, an on-line Computerized Maintenance Management System – Geographic Information System (GIS) functionality.
These professional services include meeting with key stakeholders to ensure the set-up and configuration of the system will meet the client's operational needs; location and category hierarchies are configured appropriately; workflows meet the needs of the business; available data is cleaned, aligned and imported; and end users are trained and ready for go-live.
In Scope: The Deliverables below will be considered in scope of this SOW
1. Asset Essentials GIS Implementation
2. Asset Essentials GIS Training
Deliverables:
• Project initiation and discovery
• Available GIS data loaded
• GIS configuration
• User acceptance testing (UAT)
• End User training for Administrator and Full User roles Acceptance Process:
As each deliverable is completed, the Project Coordinator will confirm with the Subscriber and document acceptance in the Project Community Portal.
• Project initiation and discovery
• Kickoff call complete.
• Discovery call complete
• Data, configuration, and training requirements documented. • Available Data Loaded
• Available GIS data is loaded in AE to meet documented data requirements. • Account Configuration
• GIS features have been setup and configured to meet documented configuration requirements. 4 Redlands Regular Meeting of 06-18-2024
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• User Acceptance Testing
• Consultant-led end-to-end walkthrough and client UAT has demonstrated functionality satisfying configuration requirements.
• End User Training
• Administrator and Full User roles have been received training on their role.
Assumptions:
Subscriber Assumptions:
• There will be a single point of contact/project manager for the duration of the project. • IT department is responsible for ensuring access to mobile devices, internet connections, email access, and web link access to the software such as white listing IP addresses. • The appropriate resources will be available for all scheduled activities. Canceling or rescheduling consulting activities within 2 weeks of the scheduled activity may result in a rescheduling fee being assessed.
• For on-site activities, Subscriber will provide a dedicated space with adequate technology, including but not limited to monitor/projector, computers, mobile devices, quality phone and internet connections. • Will provide relevant data to be loaded in a timely manner and in Excel or CSV format. Each record type will be provided in one file with one sheet with column headings and one record with corresponding attributes per row.
• If unable to provide data in an acceptable format for import, Consultant will guide Subscriber on how to manually create records.
• Subscriber has up to five business days to confirm deliverable acceptance. No response will be interpreted as acceptance.
Company Assumptions:
• Consultant will not access any 3rd party systems for the purpose of exporting data. • For on-site activities, Company will bill Subscriber for actual travel and associated expenses incurred. • Any services not explicitly included in this SOW are assumed to be out of scope.
Project Schedule:
• Kick-off Call with Project Coordinator
• Confirm software and services purchased
• Identify key stakeholders
• Assign resources
• Schedule key milestone dates, including anticipated projected completion date • Access to Company's on-line Learning Management System • Access to an interactive project plan
• Discovery with Consultant
• Interview key stakeholders to understand specific maintenance & operations objectives • Overview of AE with key stakeholders, including data import requirements • Determine optimal GIS configuration to meet objectives and drive KPIs 5 Redlands Regular Meeting of 06-18-2024
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• Document data, configuration, and training requirements • Schedule required consulting activities and confirm projected completion date • Data loaded by Consultant
• Review, cleanse, and load available GIS data
• Account configuration by Consultant
• Work Order creation from Map
• Citizen Portal
• Mobile Profiles
• Configure GIS Map settings
• Configure GIS Layer configuration
• Asset syncing
• User Acceptance Testing
• Configuration demo to walk through the end-to-end workflow from request to completion • Demonstrate key functionality meets configuration requirements • Consultant conducts End User Training for Administrator and Full User roles • End-to-end walkthrough for their role
• Desktop and mobile training
• Project Close
Change Management:
Subscriber may request that the Company add services not in the specifications by submitting a written proposed change order to the Company. Submitted change requests will be reviewed for approval. Approved change orders will become part of the applicable SOW when executed by both Parties, and the services described therein will become part of the services.
Invoicing:
At the conclusion of Go Live Support, the main consulting milestone will be completed to trigger billing for the full consulting service.
Asset Essentials Implementation with
Consulting Statement of Work
Summary:
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Company will provide specified professional consulting services to Subscriber to implement Asset Essentials (AE), an on-line Computerized Maintenance Management System. These professional services include meeting with key stakeholders to ensure the set-up and configuration of the system will meet the client's operational needs; location and category hierarchies are configured appropriately; workflows meet the needs of the business; available data is cleaned, aligned and imported; and end users are trained and ready for go-live.
In Scope: The Deliverables below will be considered in scope of this SOW:
1. Asset Essentials Implementation with Consulting
2. Asset Essentials Training
3. Post Consulting Go-Live Support
Deliverables:
• Project initiation and discovery
• Available location, asset, user, PM schedule Data Loaded • Account configuration
• User acceptance testing (UAT)
• End User training for Administrator and Full User roles • Go-Live support
Acceptance Process:
As each deliverable is completed, the Project Coordinator will confirm with the Subscriber and document acceptance in the Project Community Portal.
• Project initiation and discovery
• Kickoff call complete
• Discovery call complete
• Data, configuration, and training requirements documented • Available data loaded
• Available location, asset, user, PM schedule data is loaded in AE to meet documented data requirements.
• Account Configuration
• Account has been setup and configured to meet documented configuration requirements. • User Acceptance Testing
• Consultant-led end-to-end walkthrough and client UAT has demonstrated to Subscriber functionality meets configuration requirements.
• End User Training
• Administrator and Full User roles have received training on their role. • Go-Live Support
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• 30-day Go-Live Support period has been concluded.
Assumptions:
Subscriber Assumptions:
• There will be a single point of contact/project manager for the duration of the project. • IT department is responsible for ensuring access to mobile devices, internet connections, email access, and web link access to the software such as white listing IP addresses. • The appropriate resources will be available for all scheduled activities. Canceling or rescheduling consulting activities within 2 weeks of the scheduled activity may result in a rescheduling fee being assessed.
• For onsite activities, Subscriber will provide a dedicated space with adequate technology, including but not limited to monitor/projector, computers, mobile devices, quality phone and internet connections. • Will provide relevant data to be loaded in a timely manner and in Excel or CSV format. Each record type will be provided in one file with one sheet with column headings and one record with corresponding attributes per row.
• If Subscriber is unable to provide data in an acceptable format for import, Consultant will guide Subscriber on how to manually create records.
• Subscriber has up to (5) business days to confirm deliverable acceptance. No response will be interpreted as acceptance.
Company Assumptions:
• Consultant will not access any 3rd party systems for the purpose of exporting data. • Once End User Training has been completed, 30-day Go-Live Support period begins, consisting of up to 4 weekly 30-minute check-ins with the Implementation Specialist. If client does not attend a scheduled check-in, it will be assumed no assistance was needed.
• For on-site activities, Company will bill Subscriber for actual travel and associated expenses incurred. • Any services not explicitly included in this SOW are assumed to be out of scope.
Project schedule and approach:
• Kick-off Call with Project Coordinator
• Confirm software and services purchased
• Identify key stakeholders
• Assign resources
• Schedule key milestone dates, including anticipated project completion date • Access to Company's on-line Learning Management System • Access to an interactive project plan
• Discovery with Consultant
• Interview key stakeholders to understand specific maintenance & operations objectives • Overview of AE with key stakeholders, including data import requirements • Determine optimal AE configuration to meet objectives and drive KPIs • Document data and configuration requirements
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• Data loaded by Consultant
• Review, cleanse, and load available user, location, asset, and scheduled PM data • Account configuration by Consultant
• Populate key drop-down menus
• Review/modify request and work order templates
• Configure workflow for request/approval/assignment of work orders • User Acceptance Testing
• Configuration demo to walk through the end-to-end workflow from request to completion • Demonstrate key functionality meets configuration requirements • Consultant conducts End User Training for Administrator and Full User roles • End-to-end walkthrough for their role
• Desktop and mobile training
• Go-Live Support
• Company provides (4) weekly check-in calls with Implementation Specialist and Subscriber • Company Implementation specialist addresses any issues identified. Where issues require product support, Implementation Specialist will submit to Company Support • Implementation Specialist adjusts configurations as needed prior to project close • Project Close
Sample Project Timeline (project timelines may vary):
Change Management:
Subscriber may request that the Company add services not in the specifications by submitting a written proposed change order to the Company. Submitted change requests will be reviewed for approval. Approved change orders will become part of the applicable SOW when executed by both Parties, and the services described therein will become part of the services.
Invoicing:
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At the conclusion of Go Live Support, the main consulting milestone will be completed to trigger billing for the full consulting service.
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Special Terms for Asset Essentials:
Asset Essentials pricing is based on a maximum storage limit of 200GB of data. Data storage that exceeds 200GB may subject to an additional fee.
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Consulting Services Statement of Work
Summary:
Company will provide certain professional consulting services to Subscriber. These professional services include providing Subscriber with focused guidance by an experienced Company consultant to aid the utilization of Subscribers application effectively and efficiently. Services are tailored to Subscribers needs but may include meeting with key stakeholders to ensure the set-up and configuration of the system will meet Subscriber's current and future needs; workflows meet the needs of the business; available data is cleaned, aligned, and imported; and end users are trained.
In Scope: The items below will be considered in scope of this SOW Consulting Service 1.00 Day(s)
Deliverables:
The following list of deliverables are example categories, the specific deliverables included in Subscriber's service will be documented and presented by the Company Project Coordinator during the project kick off call.
If additional services are requested, a new Consulting Services SOW may be required. Virtual services are delivered in 4-hour increments, or until a maximum of the days In Scope have been consumed. • Project initiation and discovery: Virtual interviews between Company and Subscriber to review desired outcomes, current processes, account configuration, data, and reporting needs, and change management process.
• Data Import: Data loading of pick list values or primary record data types (e.g. work orders, events, PM schedules) in Subscriber's application.
• Account configuration: Reviewing, removing duplicates, making recommendations for best alignment of data categories, and aligning with Company Import templates for inclusion in Subscriber's solution.
Data loading and account configurations are tailored to Subscriber needs. • Application Training: Administrator and/or role-based user training to include functions associated to specific role permissions. Desktop and/or mobile training topics include maintaining current data, basic or advanced workflows, creation and processing of records, and general navigation. Training is tailored to Subscriber needs.
• Consulting: Focused guidance by experienced Company consultants to aid the utilization of Subscribers application effectively and efficiently.
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Acceptance Process:
All the days In Scope have been consumed or desired outcome has been met, not to exceed the days In Scope.
Assumptions:
Subscriber Assumptions:
• If applicable (data import), data should be provided in an Excel or CSV format in one sheet or workbook with unique records in each row. Multi-tab spreadsheets or multiple rows of data per record will not import successfully and will require additional services. Company cannot access or extract data from other systems or locations.
• If applicable (data import), not all data from a legacy system or database will have a one-for-one match in your Company solutions. Company will work with Subscriber to determine the best approach to capture and map this data.
• Subscriber is responsible for providing login information ahead of time to users, as well as provide devices where the mobile app (if applicable) or web browser is downloaded and up to date. • Subscriber is responsible for troubleshooting any issues related to their IT infrastructure including network and device management.
• Subscriber will schedule time for the appropriate resources to be available to the consultant for the duration of any confirmed virtual meeting(s). The success of this process is dependent on the attendance and responsiveness of the key stakeholders.
• Subscriber will verify with their Company Project Coordinator that they have the correct versions of applications to allow for requested changes to their data or account configuration. • For onsite activities, Subscriber will provide a dedicated space with adequate technology, including but not limited to monitor/projector, computers, mobile devices, quality phone and internet connections • Subscriber acknowledges rescheduling or cancelling services within 2 weeks of the confirmed date will require rescheduling based on current availability which may result in delays to the larger implementation project and a rescheduling fee.
Company Assumptions:
• Consultant will not access any 3rd party systems for the purpose of exporting data. • For on-site activities, Company will bill Subscriber for actual travel and associated expenses incurred. • Any services not explicitly included in this SOW are assumed to be out of scope.
Project Schedule:
Project schedule is dependent on the services purchased by Subscriber and will be determined during the project kick-off call, not to exceed the days In Scope.
Change Management:
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Subscriber may request that the Company add services not in the specifications by submitting a written proposed change order to the Company. Submitted change requests will be reviewed for approval. Approved change orders will become part of the applicable SOW when executed by both Parties, and the services described therein will become part of the services.
Invoicing:
At the conclusion of services outlined in this SOW, the consulting service will be completed to trigger billing for the full service.
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Facility Condition Assessment Scope of Work
Purpose
Brightly's ("Company") facility condition assessment ("FCA") is a visual assessment evaluating the facility systems based on the following Standard Scope of Work ("SOW"). This FCA service will collect data on major facility assets, as well as provide narratives that summarize assessment observations and comments. An inventory of Equipment Items as well as a forecast model of upcoming System/Sub-System replacements will be imported into Company's work & asset management, capital forecasting and capital prediction software solutions as set forth on the applicable Order Form.
Value
By partnering with Company you not only gain the engineering expertise of Company's Service Providers; you also are provided with assurance that the data collected as a result of the facility condition assessment is properly integrated into your Company software applications. Company has successfully completed more than 800 projects ranging from Facility Condition Assessments, Asset Inventory Collection (including barcoding) and preventive maintenance schedule creation. Our methodology provides you with confidence to make better data, decision-making on both short-term and long-term capital investment needs of your organization.
Deliverables
All FCA's will include a deliverable containing the following items:
• Narrative report with descriptions of major systems and corresponding conditions • Primary digital photos of key components and deficiencies are included in the narrative • 20-year capital Reserve table with System/Sub-System replacement costs and dates • Import of Systems-level detail into client's Company capital forecasting/prediction solution • Import major Equipment Items into client's Company work & asset management solution.
Methodology and Approach
A Certified Company Service Provider will collect, document, and analyze the facilities assessment data to achieve the following:
• At the start of each building or facility assessment we will interview client's staff to understand what improvements have been made in the last three years, what improvements are planned in the next three years and known problems that may exist.
• Inventory all major building equipment including quantity, size, asset tag number, manufacturer, model and serial number.
• Identify deficient conditions in terms of deferred maintenance and building condition. • Provide a reasonable cost analysis for the above-mentioned efforts. • For single building projects, provide a report for the property that details the assessment data. • For multi-building projects, data will be collected from every building in the portfolio. The narrative report will include an executive role up for all sites included with the service.
The field data collection will be performed at an individual and system level as described below:
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1. Detailed data collection of individual equipment items will be captured to build an equipment inventory which will be imported into Company's work & asset management solution as defined in the Asset Inventory and System/Component table below.
2. A condition assessment of major building systems, including HVAC, Electrical, Plumbing, Roofing, Site Paving, Vertical Transportation, Structural and Building Envelope to be imported into Company's capital forecasting/prediction solution as defined in the Asset Inventory and System/Component table below.
1. HVAC equipment items only will also be tracked in the capital forecast or prediction solution as specific Sub-Systems. For these items, Make/Model/Serial Number will be captured and tracked in the Equipment Inventory, and the item will also be included as a Sub-System.
2. All other major Systems will be collected at the Systems Level in Company's capital forecasting solution as a general Sub-Systems.
Asset Inventory and Systems/Component Table
The following table defines the standard SOW that will be followed to capture the equipment data used to build the Equipment Inventory, which will be imported into the Work & Asset Management Solution as well as the System-Sub-System data used to build the Capital Reserve Table that will be imported into the capital forecasting or prediction solution.
Table Column Header Descriptions
Individual or System Level Capture
• Individual = Item will be collected individually
• System = Item will be grouped by system or sub-system, location will correspond to the associated building structure
Item Represented in Capital Forecasting or Prediction solution? Y/N • No = Cost information related to individually captured items will be provided at a system or sub-system level only in capital forecasting or prediction solution Included in Equipment Inventory? Y/N
• No = Item will not be setup in the work & asset management solution *Items captured as a system will be setup as a single equipment inventory item so that work can be tracked against it.
Sub-System
Individual
or System
Level
Capture
Item Represented
in Capital
Forecasting? (Y/N)
Included in
Equipment
Inventory? (Y/
N)
Comments
Exterior Systems
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Sub-System
Individual
or System
Level
Capture
Item Represented
in Capital
Forecasting? (Y/N)
Included in
Equipment
Inventory? (Y/
N)
Comments
Exterior Doors System Level Yes No
Exterior Walls
(Finish) System Level Yes No
Exterior Windows System Level Yes No
Roofing System Level Yes No
Electrical
Automatic Transfer
Switch Individual No Yes Make/Model/Serial number will be captured when available
Electric Door
Systems Individual No Yes Exterior Doors Only
Emergency
Generators Individual No Yes Must be Permanently Installed, does not include mobile units
Main Distribution
Panels Individual No Yes Primary panel bringing utility into building only
Motor Control
Centers Individual No Yes
Switchgear Individual No Yes
Transformers Individual No Yes Primary Service to Building (Must be Client Owned)
Breakers, switches
or starters Not Included in Service
Individual light
fixtures (emergency,
exterior, etc.)
Not Included in Service
Motors Not Included in Service
Portable
Generators Not Included in Service
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Sub-System
Individual
or System
Level
Capture
Item Represented
in Capital
Forecasting? (Y/N)
Included in
Equipment
Inventory? (Y/
N)
Comments
Secondary Electrical
Panels Not Included in Service
VFDs Not Included in Service
Emergency Back-
Up Lights System Level Yes Yes Cost model based upon building SQ FT cost
Lighted Exit Signs System Level Yes Yes
Equipment
Commercial
Laundry (washers,
dryers)
Individual No Yes
Commercial Trash
Compactors Individual No Yes
Client-Owned, Permanently-
installed facility infrastructure units
only
Residential Type
Appliances, Shop
Tools and
Equipment
Not Included in Service
Residential Washer/Dryers,
Refrigerators, Microwaves and
Ranges Not Included
Exterior Enclosure
Garage Door &
Garage Door
Opener
Individual No Yes
Commercial Type Garage Openers
Only (Excludes Residential single
care garage doors)
Fire Protection
Eyewash / Safety
Showers Individual No Yes Permanently Installed Items
Fire Pump Individual No Yes Main Fire Pump and Jockey Pumps greater than 1 HP
Main Fire Panel Individual No Yes
Fire valves,
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Sub-System
Individual
or System
Level
Capture
Item Represented
in Capital
Forecasting? (Y/N)
Included in
Equipment
Inventory? (Y/
N)
Comments
Smoke detectors,
horn strobes Not Included in Service Included in Alarm System SF Cost AEDs System Level Yes Yes
Fire Alarm System System Level Yes Yes Barcode applied to Main Fire Panel Fire Extinguishers System Level Yes Yes
Specialty Fire
Suppression
System
System Level Yes Yes Kitchen-Style Suppression System
Sprinkler System System Level Yes Yes
HVAC
Air Handling Units Individual Yes Yes Includes Rooftop and Ground Boilers Individual Yes Yes
Building Automation
System Individual Yes Yes
Chilled Water
pumps Individual Yes Yes
Chillers Individual Yes Yes
Cooling Tower
pumps Individual Yes Yes
Cooling Towers Individual Yes Yes
Deaerators Individual Yes Yes
Energy Recovery
Units Individual Yes Yes
Exhaust Fans Individual Yes Yes Rooftop Only
Exhaust hoods Individual Yes Yes
Furnaces Individual Yes Yes Non-Residential
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Sub-System
Individual
or System
Level
Capture
Item Represented
in Capital
Forecasting? (Y/N)
Included in
Equipment
Inventory? (Y/
N)
Comments
Heat Pumps Individual Yes Yes
Make/Model/Serial number will be
captured for both interior and
exterior when accessible; otherwise
it will be captured as one single cost
and item
Hot Water pumps Individual Yes Yes
Make Up Air Units Individual Yes Yes
Package AC Units Individual Yes Yes Includes Rooftop and Ground Split Systems Individual Yes Yes
Ductless Split Systems will be
captured as one single item. The
barcode will be located on the
exterior unit
Unit Heaters Individual Yes Yes
Fan Coil Units* Individual Yes Yes
Included in the service and
quantified based on client supplied
data and/or drawings only. *No
visual capture.
Unit Ventilators* Individual Yes Yes
Included in the service and
quantified based on client supplied
data and/or drawings only. *No
visual capture.
VAV Boxes* Individual Yes Yes
Included in the service and
quantified based on client supplied
data and/or drawings only. *No
visual capture.
Window Units Not Included in Service
Radiators Not Included in Service
Thermostatic
Controls Not Included in Service
Interior Systems
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Sub-System
Individual
or System
Level
Capture
Item Represented
in Capital
Forecasting? (Y/N)
Included in
Equipment
Inventory? (Y/
N)
Comments
Interior Ceiling System Level Yes No
Interior Doors System Level Yes No
Interior Floor System Level Yes No
Interior Walls System Level Yes No
Kitchen
Dishwashers Individual No Yes Commercial-Style, non-residential Freezer (Walk In,
Reach In) Individual No Yes
Grease Traps Individual No Yes Will not receive a barcode if barcoding services is included
Large Kitchen
Equipment Individual No Yes Valued above $2,000
Oven, Stoves Individual No Yes
Refrigerator (Walk
In, Reach In) Individual No Yes Commercial-Style, non-residential Broilers, Grills,
Fryers Individual No Yes Valued above $2,000
Counter Top
Appliances Not Included in Service
Cutlery Not Included in Service
Tables, Racks Not Included in Service
Plumbing
Domestic Hot Water
Heaters Individual No Yes 80 Gallons and Above. Does not include Instant Hot Water Heaters
Domestic Water
Booster Pumps Individual No Yes 1 HP and above
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Sub-System
Individual
or System
Level
Capture
Item Represented
in Capital
Forecasting? (Y/N)
Included in
Equipment
Inventory? (Y/
N)
Comments
Hot Water Storage
Tank Individual No Yes
Main Backflow
Preventer Individual No Yes Includes Domestic and Fire
Suppression
Sump Pumps Individual No Yes
Fixtures System Level Yes No
Filters Not Included in Service
Strainers Not Included in Service
Valves Not Included in Service
Site
Improvements
Drainage Systems System Level Yes No
Parking, Paving ,
Sidewalks System Level Yes No
Utilities System Level Yes No
Under the floor, behind the wall
related items – electrical
distribution,
Domestic water/sewer &
HVAC Ductwork. Cost
per sq. ft. estimation for
replacement/rehab.
Vertical
Transportation
Dumb Waiter Individual No Yes
Elevators Individual No Yes
Escalators Individual No Yes
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For the Equipment Items and Systems/Sub-Systems listed in the Asset Inventory and Systems/Component Table above, the following attributes will be captured as follows depending on whether the item is included in the Equipment Inventory and/or as a General or Specific System Component of the Capital Forecast or Capital Prediction solution:
Work & Asset Management Data
Population (Y/N)
Capital Forecasting Data Population
(Y/N)
Field Name Equipment Items General Sub-
System Specific Sub-System
Y*
Equipment Item Number Y N
Corresponding
Equipment Item
Number will replace
Sub-System ID
N*
System-Component ID N Y
Corresponding
Equipment Item
Number will replace
Sub-System ID
Site/Location/Building
Name Y Y Y
Description Y Y Y
System/Sub-System N Y Y
Classification/Type Y N N
Unit of Measure N Y Y
Quantity N Y Y
Unit Cost N Y Y
N*
Manu/Model/Serial
Numbers Y N Will be included on
Individual Equipment
Record
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Work & Asset Management Data
Population (Y/N)
Capital Forecasting Data Population
(Y/N)
Field Name Equipment Items General Sub-
System Specific Sub-System
Tag
(if available)
Y N N
Date In Service
(if available)
Y Y Y
Condition Y Y Y
Estimated Replacement
Cost Y Y Y
Estimated Next
Replacement Date Y Y Y
Life Cycle Y Y Y
Included in 20-year Capital
Forecast? N Y Y
Evaluation
At the conclusion of the assessment(s), the Company Service Provider will prepare reports as described above that include:
• A general description of the property and improvements and comment generally on observed conditions.
• Comments for components that are exhibiting deferred maintenance issues and provide estimates for "immediate" and "capital repair" costs based on observed conditions, available maintenance history and industry-standard useful life estimates. If applicable, this analysis will include the review of any available documents pertaining to capital improvements completed within the last three years, or currently under contract. The Company Service Provider shall also inquire about available maintenance records and procedures and interview current available on-site maintenance staff. • A schedule for recommended replacement or repairs (schedule of priorities). • Address critical repairs separately from repairs anticipated over the term of the analysis. • A FCI index number for each building.
• A twenty year capital plan with an Executive Summary with graphic presentation of results to provide a quick, "user- friendly" summary of the property's observed condition and estimated costs assigned by category.
Cost Estimating
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Each single building report will include an estimated cost for each System/Sub-System repair or replacement anticipated during the evaluation term. The capital needs analysis will be presented as an Excel-based cost table that includes a summary of the description of each component, the age and estimated remaining useful life, the anticipated year of repair or replacement, quantity, unit cost and total cost for the repair of each line item. A consolidated Capital Needs Analysis will be presented that includes all anticipated capital needs for all buildings.
In addition to the detailed description of the deficiencies, we will provide cost estimates for the deficiencies noted. The cost estimate for capital deficiencies will be based on the estimate for maintenance and repair.
Project management costs, construction fees, and design fees will be derived using actual costs from previous projects, if available.
Company Service Providers use the ASTM Uniformat II system for categorization and a proprietary blend of national prevailing industry-standard cost models for cost estimating. Company also maintains and updates our cost estimating system with information received from the field. Through our construction monitoring work, we have current cost data from hundreds of in-progress construction and rehabilitation projects. This allows us to project costs based on local conditions and to maintain a cost database that in most cases is more current than published models.
Assumptions
• Average building square footage is greater than 10,000 sq. feet. If average square footage of all buildings to be included to receive the service is less than 10,000 sq. feet, custom pricing is needed.
• All buildings are located within one primary geographic zone/region (Example – School District, Higher Education, Main Campus, and Town). If multiple or scattered locations across the state are to receive the service a custom quote must be obtained. (Example – Multiple Higher Education Satellite Campuses locations, State Department Agencies)
• Residence Halls – A sampling would be based upon visits to approx. 20% of the rooms. When calculating the projected replacement cost of the in-residence items, these items will be treated as a system. A cost based upon the sampling will be generated for the system. Individual in-room collection of assets would not be provided, if desired a custom quote would be needed. • Reconciliation of existing equipment in Company work & asset management solutions and updating of historical records will not be performed. If reconciliation is required this is subject to additional costs depending upon the amount of changes requested.
• Capture of Data plate information is subject to readily accessible, legible information plate. • Company team members make final determination of whether areas housing assets are safely accessible for data collection.
• Company team members will not move assets or interfere with asset functionality to collect nameplate information.
• All Data on SOW is captured at the asset level – subcomponents of assets listed on the SOW will not be captured.
• Equipment not in service or identified as "Run-to-Fail" are excluded from data gathering service unless inventory is required for compliance purposes.
Client Responsibility
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1. Client will provide the needed input, resources, and documentation to support the tasks of the service and associated timelines for delivery of the service.
2. Any data to be migrated from client drawings or spreadsheets has to be provided to the Company Service Provider within 15 business days of completion of onsite activity.
3. Client will review and provide any feedback related to data sent to them for review by Company Service Provider or Company within 15 business days or unless otherwise determined.
4. If Data is not reviewed within the 15 business day time period Company will assume that the Data provided by the Company Service Provider is approved and will load into the client's software.
5. Client will be responsible for scheduling and coordinating all meetings and interviews involving other teams, departments, management teams or other necessary resources required for the success of this project.
6. Client will provide adequate access to working facilities (i.e., access badge, parking pass), if specific authorization or clearance is required client will notify Company and/or Company Service Provider in advance of onsite.
7. Client will ensure that the Company Service Provider is granted accessibility to the facilities and/or systems required to conduct the necessary work defined in this SOW. If Company Service Provider is not granted access to all areas, this could result in missed information gathering and/or delays in implementation timelines. For Flat Roofs, this means providing the Company Service Providers with access to a ladder so that they are able to conduct a visual assessment.
8. Client will ensure that the Company Service Provider is granted accessibility to Company Software, for Clients with Connect Authenticate/Single Sign On this may require your Technology Team to setup the Company Service Provider in your organizations Identity Provider service.
9. Client will provide a knowledgeable escort for work defined in this SOW and access to personnel as necessary.
10. Reconciliation of existing equipment in Company work & asset management solutions and cleanup of historical records and/or data within the software is subject to additional costs depending upon the amount of changes requested.
11. Company is not responsible for reconciliation of portable or moveable assets after onsite collection is performed.
12. Addition of Equipment Barcode Tagging services must be purchased prior to onsite activity by the Company Service Provider and is not included in the Standard FCA SOW.
Milestone Billing - Invoice Schedule
Invoicing for the Facility Condition Assessment service will be provided as delivery milestones are completed for projects equal or greater than 154,000 square feet. Below is the schedule for the billing milestones and the related percentage.
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Facility Condition
Assessment
Milestones
Description Percentage
Mobilization Project acquisition template set up, Vendor kickoff call with client, Travel arrangement costs; other miscellaneous pre-visit preparation 15% On-Site Field Data
Capture
Project launch meeting with client first day of onsite, acquisition of data to Scope of Work at all locations included in project, and closing meeting at end of onsite activity to confirm completion and review next step actions. 35%
Data Management Data activity, including quality assurance and control that occurs after field work is completed to produce the data file. 35%
Report Creation and delivery of final narrative reports (FCA), and data files (FCA/ Data Gathering) to client. 15%
*If project is greater than 1.5M Square feet additional milestones will be leveraged.
Equipment Inventory Barcoding Service
Purpose
The Equipment Inventory Barcoding Service works with your Brightly Work & Asset Management solution in conjunction with an "Equipment Inventory" (Data Gathering) or a Facility Condition Assessment (FCA) service offering.
Value
Barcoding identifies equipment by assigning a unique number to that equipment item which will then serve as an identifier in your Brightly Work & Asset Management system database allowing for easier identification and tracking of the item. The barcoding of equipment inventory occurs during the onsite equipment data gathering/ collection process.
Deliverables by Brightly to the Client include the following:
• Commercially produced weather resistant barcodes will be applied to the major pieces of equipment covered in the scope of work provided in the Data Gathering or Facility Condition Assessment services. • Barcode numbers will be available for use at the time equipment inventory data is imported into your Brightly Work & Asset Management solution.
The Brightly Service Provider will make an effort to apply barcodes in a convenient location so the facility's maintenance staff can easily identify them. Based upon our professional expertise, we recommend the following –
• Application of the barcode shall be placednext to the Data Plate of an Asset. Placing barcodes in this 27 Redlands Regular Meeting of 06-18-2024
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location ensures that the barcode can be easily identified and associated to the asset in a CMMS software.
• If data plate is not present, or is inaccessible, the barcode will be placed in an accessible area that is easily seen by maintenance technicians, does not detract from the appearance of the equipment, isn't in danger of being tampered with, or will be otherwise destroyed through normal use and cleaning of the asset.
Assumptions
• Purchase of service is made prior to onsite activity. If onsite activity has been completed, custom pricing would be required as a revisit would be needed for the placement of the barcodes. • For Asset Essentials Clients, determination of 1D (Standard) vs 2D (QR Codes) is required prior to onsite activity. URL creation along with QR code purchase and encoding is needed prior to onsite activity. If determination is not provided prior to onsite activity, 1D (Standard) barcodes will be used.
Invoice Schedule
Invoicing for the Barcoding Service will be provided upon completion of onsite activity at 100%.
Preventive Maintenance Schedule Creation
Purpose
Preventive Maintenance (PM) Schedule creation is a service offering provided in conjunction with an "Equipment Inventory" (Data Gathering) service or Facility Condition Assessment (FCA). PM Schedules will be generated off the equipment inventory collected by the Company Service Provider during either the Data Gathering or FCA service. The intent of this service is to identify needed procedures and inspections required to maintain facilities systems in safe, reliable and efficient condition.
Value
By leveraging Company's PM Schedule Creation service, Company clients are able to leverage and incorporate regular preventive maintenance best practices of their equipment. By performing regular or routine maintenance best practices, you ensure that your equipment is operating under safe and optimal conditions thus preventing the potential for downtime and shorter life expectancy.
Deliverables
All Preventive Maintenance Schedule Creation services include the following deliverables:
• Creation of PM Schedules for populating your Brightly Work & Asset Management solution • Data population within Company Software. No report will be provided.
Methodology and Approach
Company Service Providers leverage multiple libraries of PM standards to create PM schedules. These standards are based upon prevailing national codes and standards such as ASTM, ASHRAE, NFPA and BOMA. Procedures related to performing the tasks within the schedule will include:
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• Safety Points
• Tools Required
• Estimated Time to Complete Maintenance
• Step-by-step procedure to complete maintenance work order Prior to the import or population within the Company Software, the Company Service Provider will:
• Review of PM Task Check-off Lists with Client
• Setup baseline PM schedules for the equipment inventory collected • Work with the Client to determine PM Schedule assignment. Assignment includes setting up the appropriate Technician or contractor who will be performing the related PM tasks into the master import template to ensure that the routing of work flows accordingly in the Work & Asset Management Solution. Assignment will be made at the location or craft level. Anything above and beyond this level of assignment will be managed and maintained by the client within the software or require a custom scope of work for the Company Service Provider to deliver. For assignment to occur, the client must have the Technician or contractor created in the software prior to onsite activity. • Work with the Client to determine the start date, frequency and load balancing based upon client staffing. If start dates cannot be determined or agreed upon within a timely manner, the PM Schedules will be loaded into the Client's Work & Asset Management solution as "Inactive".
Assumptions
• Client will provide feedback/review of PM Schedules within 15 business days of delivery from the Company Service Provider. If feedback/review of PM Schedules exceeds 30 business days, Company will provide a Deliveriable Acceptance Form to the client to complete review within 30 days. If feedback is not provided during this time period, Company will assume delivery of the service and import the PM schedules as "inactive" in the system. Company will provide training on how updates can be made within the software or perform mass updates if needed for a fee. • Once PM Schedules are imported into the Company Work and Asset Management applications, any updates and/or alterations of those schedules need to be communicated to Company within 30 days. Company will only make updates related to the below items:
• Discontinuation of PM Schedules created with the service • Alteration of frequency on existing schedules created with the service • Alteration of start dates for the schedules created with the service Otherwise, any revisions beyond this 30 day period will be the responsibility of the client to perform within the software or Company to perform at an additional fee.
• Reconciliation of existing PM Schedules in the client's account is subject to additional costs depending upon the number of active PM's and is not a part of the standard SOW.
Invoice Schedule
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Order terms
• By accepting this Order, and notwithstanding anything to the contrary in any other purchasing agreement, Subscriber agrees to pay all relevant Subscription Fees for the full Subscription Term defined above.
• Payment terms: Net 90
• Billing frequency for Cloud Services will be Annual.
• The "Effective Date" of the Agreement between Subscriber and Company is the date Subscriber accepts this Order.
• This Order and its Offerings are governed by the terms of the Brightly Software, Inc. Master Subscription Agreement found at http://brightlysoftware.com/terms (http://brightlysoftware.com/ terms) ("Agreement"), unless Subscriber has a separate written agreement executed by Brightly Software, Inc. ("Company") for the Offerings, in which case the separate written agreement will govern.
Acceptance is expressly limited to the terms of the Agreement. No other terms and conditions will apply.
The terms of any purchase order or similar Subscriber document are excluded and such terms will not apply to the Order and will not supplement or modify the Agreement irrespective of any language to the contrary in such document.
• To the extent professional services are included in the Professional Services section of this Order, the Professional Services Addendum found at http://brightlysoftware.com/terms (http://brightlysoftware.com/terms) is expressly incorporated into the Agreement by reference. • During the Subscription Term, Company shall, as part of Subscriber's Subscription Fees, provide telephone and email support ("Support Services") during the hours of 8:00 AM and 6:00 PM EST, (8:00 am – 8:00 pm EST for Community Development Services) Monday through Friday ("Business Hours"), excluding Company Holidays.
• Company maintains the right to increase Subscription Fees within the Subscription Term by an amount not to exceed the greater of prices shown in the investment table or the applicable CPI and other applicable fees and charges every 12 months. Any additional or renewal Subscription Terms will be charged at the then-current rate.
• Acceptance of this Order on behalf of a company or legal entity represents that you have authority to bind such entity and its affiliates to the order, terms and conditions herein. If you do not have such authority, or you do not agree with the terms set forth herein, you must not accept this Order and may not use the Offerings.
• Proposal expires in sixty (60) days.
• Subscriber shall use reasonable efforts to obtain appropriation in the full amount required under this Order annually. If the Subscriber fails to appropriate funds sufficient to maintain the Offerings described in this Order, then the Subscriber may terminate the Offerings at no additional cost or penalty by giving prior written notice documenting such non-appropriation. Subscriber shall use reasonable efforts to provide at least thirty (30) days prior written notice of non-appropriation. Subscriber agrees non- appropriation is not a substitute for termination for convenience, and further agrees Offerings terminated for non-appropriation may not be replaced with functionally similar products or services prior to the expiration of the Services Term set forth in this Order. Subscriber will not be entitled to a refund or offset of previously paid, but unused Fees.
Special Terms
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• Section 5.1 of the MSA is revised to reflect:
5.1 Subscription Term. This Order and its Offerings will commence on the Effective Date set forth on the Order and continues until the Offerings hereunder have expired or have been terminated (the "Subscription Term"). Thereafter, the Subscription Term may renew for additional periods equal to the expiring Subscription Term or one year, whichever is longer, by written notice of Subscriber's intent to renew the subscription not less than forty-five (45) days prior to the expiration of the then-current Subscription Term applicable to the Subscription Term." Additional information
• Prices shown above do not include any taxes that may apply. Any such taxes are the responsibility of Subscriber. This is not an invoice. For customers based in the United States, any applicable taxes will be determined based on the laws and regulations of the taxing authority(ies) governing the "Ship To" location provided by Subscriber. Tax exemption certifications can be sent to [email protected] (mailto:[email protected]) .
• Billing frequency other than annual is subject to additional processing fees. • Please reference Q-389990 on any applicable purchase order and email to [email protected] (mailto:[email protected]) • Brightly Software, Inc. can provide evidence of insurance upon request. 31 Redlands Regular Meeting of 06-18-2024
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Signature
Presented to:
Q-389990
March 11, 2024, 1:00:33 PM
Accepted by:
Printed Name
Signed Name
Title
Date
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City Council Meeting G. 27.
DATE: 06/18/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Receive and file update regarding the Zanja Trail improvements between Church Street and 7th Street (Facilities and Community Services Director Crocker)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
1. I move to receive and file the update regarding Zanja Trail improvements between Church Street and 7th Street.
RECOMMENDATION:
Staff is recommending that the City Council receive and file the update regarding the Zanja Trail improvements between Church Street and 7th Street.
DISCUSSION:
The City approved the conceptual plan for the Zanja Trail and Greenway project in December 2015. The trail is multi-use, predominantly located adjacent to Mill Creek Zanja, between Wabash Avenue and 7th Street. The trail is intended to be part of a regional trail network which also includes the Orange Blossom Trail and the Santa Ana River Trail. On February 2017, the City Council approved the development of a segment of the trail from Wabash Avenue to Lincoln Avenue which was funded by a private donation through the Redlands Conservancy.
The trail segment from Wabash Avenue to Lincoln Street, along with the adjoining park, was completed in March 2019.
City staff have been working with the Redlands Conservancy since 2017 to plan and construct the next trail segment located between 7th Street and Church Street. This segment is approximately 0.4 miles in length and is characterized as a pedestrian trail with a varying width between 6 and 12 feet. Landscaping will Redlands Regular Meeting of 06-18-2024
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a pedestrian trail with a varying width between 6 and 12 feet. Landscaping will include native trees and shrubs with interpretive way-finding and mile-marking signs. In addition, an existing city parking lot containing 40 parking spaces will be improved with new pavement, landscaping, and a trail segment located along its southerly boundary.
On November 21, 2023, the City Council approved a License Agreement with Larry Jacinto Construction, Inc. (Jacinto) authorizing the construction of the Zanja Trail between Church Street and 7th Street and a parking lot serving the Zanja Trail between 7th Street and 9th Street. On February 20, 2024, the City Council approved a Grant Agreement with Jacinto to grant Jacinto $200,000 toward construction of the street improvements portion of a significantly more expensive project. The Grant Agreement was financially advantageous and a public benefit to the City by having Jacinto construct one, completely integrated project. Breaking the project up into smaller project would not have produced an advantage for the City. Once complete, the project will serve as a staging area and an interface for the Orange Blossom and Zanja Trails within the downtown area, add 17 additional parking spaces for downtown patrons and businesses and beautify and enhance a once-industrial area of downtown.
The project is now near completion, with all the hard-scape work, asphalt and concrete, completed. The final portions of the project include landscaping, signage, soft-scape, and finish details will be completed within the next 60 days.
Once complete, this segment of the Zanja Trail and axillary parking area will support the City's general plan and trails plan, increasing the accessibility to and from the downtown area through the utilization of regional trails.
ALTERNATIVES:
Receive and File Only
STRATEGIC PLAN:
Not Applicable
SUBMITTED BY:
Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
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PREPARED BY:
Don Craw, Sr. Manager, Facilities and Community Services Department Fiscal Impact
Fiscal Year: 2024
Appropriation Required Y/N: N
Discussion:
There is no fiscal impact resulting from this update.
Attachments
Original Agreement
Exhibit A to Original Agreement
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1 I:\cmo\Agreements\Larry Jacinto Construction, Inc. Grant Agreement (Zanja Trail Parking Lot) FY23-0031.docx-msv2
AGREEMENT BETWEEN THE CITY OF REDLANDS AND LARRY JACINTO CONSTRUCTION, INC. FOR THE GRANT OF FUNDS FOR
IMPROVEMENTS TO THE PROPOSED ZANJA TRAIL PARKING LOT
This agreement (“Agreement”) for the grant of City funds for improvements to the proposed parking lot serving the Zanja Trail is made and entered into this 20th day of February, 2024 (“Effective Date”), by and between the City of Redlands, a California municipal corporation and general law city (“City”), and Larry Jacinto Construction, Inc . a California corporation (“Grantee”). City and Grantee are sometimes individually referred to herein as a “Party” and, together, as the “Parties.”
RECITALS
WHEREAS, the City Council is in receipt of a grant proposal submitted by Larry Jacinto Construction, Inc. which requests funding for the completion of certain improvements associated with the construction of the proposed Zanja Trail; and
WHEREAS, City has found and determined that the provision of funds to Grantee for the improvements to the parking lot serves a public purpose for the reason that the funds will facilitate the increase in downtown parking to the Redlands community and contribute to the City's goals of enhancing tourism and economic development;”
NOW, THEREFORE, in consideration of the mutual promises contained herein, the Parties agree as follows:
AGREEMENT
Section 1. Grant. City hereby grants to Grantee the sum of Two Hundred Thousand dollars ($200,000.00) (the “Grant Funds”) pursuant to the request of Grantee set forth in its grant proposal, which is attached hereto as Exhibit “A” and incorporated herein by this reference. City shall disburse the Grant Funds to Grantee on or before February 29, 2024.
Section 2. Restrictions on Use of Funds. Grantee warrants and represents that the Grant Funds shall not be used for any activity that would violate City, State, or federal statutory or decisional law, and shall be expended solely for improvements Grantee proposes to make to the Zanja Trail parking lot as more particularly described in Exhibit “A” (the “Improvement Work”).
In the event the Grant Funds are not used for the Improvement Work, Grantee shall provide written notification to City and shall return the Grant Funds in full to City within ten (10) days of such notice. If the Grant Funds are not fully expended by or before May 3, 2024, Grantee shall return the unexpended Grant Funds to City within thirty (30) days of such date.
Section 3. Compliance with California Labor Code. In performing the Improvement Work, Grantee shall comply with all applicable federal, state, and local laws, including, but not limited to, any applicable provisions of the California Labor Code. City makes no representation to Grantee as to whether the Improvement Work constitutes a “Public Work” as that term is defined by California Labor Code section 1720, and Grantee acknowledges and agrees that Grantee shall be solely responsible and liable for the determination of whether such Improvement Work constitutes a “Public Work.” Grantee further acknowledges and agrees that City’s sole obligation under this Redlands Regular Meeting of 06-18-2024
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Agreement is to provide Grantee with the Grant Funds, and that City is not an awarding authority for any contract entered into by Grantee for the Improvement Work, nor is City otherwise undertaking any “Public Work” for purposes of California Labor Code section 1781. Grantee shall defend, indemnify, and hold harmless City and its elected and appointed officials, officers, and employees from and against any and all losses, damages, costs, claims, causes of action and liability based upon the assertion that City or Grantee has f ailed to comply with any applicable provision of the California Labor Code in connection with Grantee’s undertaking of the Improvement Work.
Section 4. Reporting and Accounting Requirements.
A. Grantee shall maintain true, proper, and complete books, records, and accounts (collectively, “Books and Records”) in which shall be entered fully and accurately all transactions taken with respect to the Improvement Work and the expenditure of the Grant Funds. Grantee shall maintain the Books and Records in accordance with Generally Accepted Accounting Principles.
B. City reserves the right to designate its employee representatives, or its contracted representatives with a Certified Public Accounting firm, who shall have the right to audit Grantee’s Books and Records as they relate to the Grant Proposal, and to examine any cost, revenue, payment, claim or other records or supporting documentation relating to Grantee’s use and expenditure of the Grant Funds. Any such audit shall be undertaken by City or its representatives at mutually agreed upon reasonable times, and in conformance with generally accepted audi ting standards. Grantee agrees to fully cooperate with any such audit.
C. City’s right to audit shall extend for a period of three (3) years following the date of City’s provision of the Grant Funds to Grantee. Grantee agrees to retain all records and documentation relating to the Grant Proposal and Grantee’s expenditure of the Grant Funds for such period.
Section 5. Indemnification. To the fullest extent permitted by law, Grantee shall indemnify, defend, and hold harmless City, and its elected and appointed officials, officers, employees and agents, (collectively, the “Indemnified Parties”) from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgements, fines, penalties, liabilities, costs and expenses (including, without limitation, attorney’s fees, disbursements and court costs) of every kind and nature whatsoever (individually, a “Claim;” collectively, “Claims”), which may arise from or in any manner relate (directly or indirectly) to this Agreement and Grantee’s undertaking of the Improvement Work (including the negligent and/or willful acts, error and/or omission of Grantee, its principals, officers, agents, employees, vendors, suppliers, consultants, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable for any or all of them). Notwithstanding the foregoing, nothing herein shall be construed to require Grantee to indemnify the Indemnified Parties from any Claim arising from the sole negligence or willful misconduct of the Indemnified Parties. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Grantee.
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Section 6. Grantee Independence. In the performance of this Agreement, Grantee, and the employees and agents of Grantee, shall act in an independent capacity and are not officers, employees, or agents of City. The manner and means of performing the Improvement Work are under the control of Grantee, except to the extent they are limited by statute, rule, or regulation and the express terms of this Agreement. Nothing in this Agreement shall be deemed to constitute approval for Grantee, or any of Grantee’s em ployees or agents, to be the employees or agents of City. Grantee shall have the responsibility for, and control over, the means of performing the Improvement Work. Anything in this Agreement that may appear to give City the right to direct Grantee as to the details of the performance or to exercise a measure of control over Grantee shall mean only that Grantee shall follow the desires of City with respect to the results of the Improvement Work.
Section 7. Prohibition against Transfers. Grantee shall not assign or transfer this Agreement, directly or indirectly, by operation of law or otherwise, without the prior written consent of City. Any attempt to do so without such written consent of City shall be null and void.
Section 8. Notices. Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:
CITY OF REDLANDS LARRY JACINTO CONSTRUCTION, INC.
City Clerk Larry Jacinto, President City of Redlands Larry Jacinto Construction, Inc. 35 Cajon Street 9555 Wabash Avenue P.O. Box 3005 (mailing) Redlands, CA 92374 Redlands, CA 92373 (909) 794-2151 [email protected]
(909) 798-7531
Section 9. General Considerations.
A. Waiver. A waiver by either Party of any breach, or of any term, covenant, or condition contained herein, shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained herein, whether of the same or a different character.
B. Entire Agreement. This Agreement represents the full and complete understanding of every kind or nature whatsoever between the Parties with respect to its subject matter, and all preliminary negotiations and agreements of whatsoever kind or nature relating to the same are merged herein. No verbal agreement or implied cov enant shall be held to vary the provisions herein.
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C. Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of the Agreement or any other rule of improvements which might otherwise apply.
D. Amendment. This Agreement may be modified or amended only by a written document executed by both Grantee and City.
E. Severability. If any term or provision of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.
F. Controlling Law and Venue. The Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts lo cated in San Bernardino County, California, and the federal courts located in Riverside County, California.
G. Equal Opportunity Employment. Grantee represents that it is an equal opportunity employer, and it shall not discriminate against any contractor, employee, or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age.
H. Attorney’s Fees. In the event any action is commenced to enforce or interpret any term or provision of this Agreement, the prevailing Party in such action, in addition to costs and any other relief, shall be entitled to the recovery of its reasonable attorneys’ fees, incl uding fees for a Party’s use of in-house counsel.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed as of its Effective Date.
CITY OF REDLANDS LARRY JACINTO CONSTRUCTION,
INC.
Eddie Tejeda, Mayor Larry Jacinto, President
ATTEST
Jeanne Donaldson, City Clerk
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EXHIBIT “A”
GRANT PROPOSAL
[Attached]
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DIR # 1000009334 Ljacinto.com
Brendon Carroll Phone No.: 909-369-5584
Redlands Conservancy
26930 Barton Road
Redlands, CA 92373
Project: Zanja Trail Phase 2, 7th & 9th Streets Only
Prevailing Wage PROPOSAL NO.: 12-0602R4P
Demolition, Grading, Concrete, & Paving
Redlands, CA
Larry Jacinto Construction, Inc. proposes to provide the necessary materials, labor, and equipment to complete the work outlined below:
Demolition, Grading, Concrete and Paving per the attached bid schedule and conditions, Exhibit "A".
WORK SCOPE:
7TH Street East and West side improvements and street crossing. 9th Street West side improvements and street crossing. Excludes 9th Street East side improvements.
Excludes all parking lot improvements, trail work and Church Street Improvements.
Excludes installing new fencing.
All work to be completed in a substantial and workmanlike manner according to standard practices for the sum of :
Two Hundred One Thousand Six Hundred Sixty Eight & 29/100 Dollars 201,668.29$ TERMS: Payments to be made bi-weekly as the work progresses to the value of 90% of all work completed. The entire amount of contract to be paid within 30 days after completion.
Any alteration or deviation from the above specifications involving extra costs will only be executed upon written orders for same, and will become an extra charge over the sum mentioned in this contract. All agreements must be made in writing.
Under the Mechanics' Lien Law, any contractor, laborer, materialman or other person who helps to improve your property and is not paid for his labor, services or material, has a right to enforce his claim against your property.
Under the law, you may protect yourself against such claims by filing, before commencing such work of improvement, an original contract for the work of improvement or a modification thereof, in the office of the county recorder of the county where the property is situated and requiring that a contractor's payment bond be recorded in such office.
Said bond shall be in an amount not less than fifty percent (50%) of the contract price and shall, in addition to any conditions for the performance of the contract, be conditioned for the payment in full of the claims of all persons furnishing labor, services, equipment or materials for the work described in said contract.
ACCEPTANCE:
By signing below, this proposal becomes a legally binding contract subject to the terms and conditions contained herein.
Submitted: Accepted:
By: By:
Title: Title:
Date: Date:
PROPOSAL
Contractors are required by law to be licensed and regulated by the Contractor's State License Board.
LICENSE NO. 458118
P.O. BOX 615, MENTONE, CA 92359
PHONE (909) 794-2151
FAX (909) 794-9382
GENERAL ENGINEERING CONTRACTOR
Contractor's State License Board, 1020 N Street, Sacramento, California 95814 (Section 7019-Contractors License Law)
January 23, 2024
"NOTICE TO OWNER"
Any Question concerning a contractor may be referred to the registrar of the board whose address is:
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Redlands Conservancy
Zanja Trail Phase 2, 7th & 9th Streets Only Proposal No.: 12-0602R4P Redlands, CA
Bid Description Quantity Units Unit Price Bid Total
MOBILIZATION 1 LS 17,900.00$ 17,900.00$
7TH & 9TH ST IMPROVEMENTS
REMOVE CONCRETE FLATWORK 188 SF 11.75$ 2,209.00$ SAWCUT & REMOVE AC PAVEMENT 3,860 SF 4.10 15,826.00 REMOVE EXISTING CURB & GUTTER 65 LF 31.00 2,015.00 REMOVE & SALVAGE EXISTING ROCK CURB & GUTTER 69 LF 46.35 3,198.15 RELOCATE K-RAIL 200 LF 11.20 2,240.00 REMOVE EXISTING CHAIN LINK FENCING 190 LF 8.50 1,615.00 REMOVE EXISTING AC BERM 210 LF 8.46 1,776.60 4" CONCRETE SIDEWALK, 112-0 2,114 SF 20.85 44,076.90 CURBS AT RAMPS 78 LF 83.55 6,516.90 INSTALL TRUNCATED DOMES 90 SF 76.50 6,885.00 1'W, 8" AC ON NATIVE PAVEMENT PATCH 456 SF 48.65 22,184.40
2.5'W X .2'TH AC GRIND AND OVERLAY 248 SF 15.75 3,906.00 FULL LANE AC GRIND & OVERLAY, .2'TH 4,845 SF 5.85 28,343.25 VARIABLE H CURB AT DRIVEWAY RETURNS 31 LF 59.44 1,842.64 8" PCC DRIVEWAY 389 SF 26.05 10,133.45 SIGN & STRIPE 1 LS 9,650.00 9,650.00 TRAFFIC CONTROL 1 LS 21,350.00 21,350.00 TOTAL 7TH & 9TH STREET IMPROVEMENTS 201,668.29$
CONDITIONS:
This proposal is based on the following bid documents:
Construction Plans for Zanja Trail and Greenway Park, Phase 2, by CASC Engineering, Sheets C1.0-C1.6 unapproved.,
No soils report received.
January 23, 2024
Exhibit A
LARRY JACINTO CONSTRUCTION, INC,
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page 3 of 3
Redlands Conservancy
Zanja Trail Phase 2, 7th & 9th Streets Only Proposal No.: 12-0602R4P Redlands, CA
CONDITIONS continued:
This proposal includes the following number of move ins for each work category. Additional moves shall be extra as indicated:
Moves included Cost of additional moves
Demo 1 2,800.00$
Curbs and Gutters, Crosswalks 1 3,800.00
Sidewalks & Approaches 1 3,800.00
AC Paving, to be paved with parking lot 1 4,200.00 Bid excludes the cost of: permits, engineering and survey, inspections, testing, construction water.
Price excludes removal or disposal of any unforeseeable subsurface debris, structures, or otherwise unsuitable materials. Excludes handling of any contaminated or hazardous materials.
Bid excludes relocation, removal, or capping of any existing utilities or irrigation.
The following Storm Water Pollution Prevention measures are excluded from this proposal and are to be provided by the Owner/General: The SWPP plan and permit, Notice of Intent, SWPP permit termination, SMARTS updating and uploading, QSP site monitoring and reporting, and storm water testing.
All perimeter erosion and sedimentation BMP's and all items on the Erosion Control Plan are to be installed and maintained by Owner.
Owner to provide and pay for a construction water source with a constant minimum supply of 350 gpm.
Price excludes excavation or handling of rock. Rock is defined as material not productively rippable by a Cat D8N dozer or loadable by a paddlewheel scraper.
This proposal excludes de-watering, water control, and non-conventional excavation of over-saturated materials .
Bid excludes all remedial grading. A soils report was not provided.
Bid excludes: Prime coat, seal coat, soil sterilization.
Concrete work prices are based on using the following concrete mix design: 3250 PSI.
All concrete, except stamped street crossings, to be natural gray color with broom finish.
Bid excludes adjustment of utilities after paving, (manholes, water cans, vaults, etc.) This is a unit price bid. Payment to be made on field measured quantities at the above unit prices.
Prevailing wages and certified payroll included. Bonds are excluded.
Traffic Control plan is Excluded. Street closures will be required to complete the work at the stated prices.
If accepted, unit prices to be held firm through March 31, 2024.
This proposal expires 30 days from the above date.
Exhibit A (cont.)
January 23, 2024
LARRY JACINTO CONSTRUCTION, INC,
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City Council Meeting G. 28.
DATE: 06/18/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a Memorandum of Understanding with
Colton-Redlands-Yucaipa Regional Occupational Program to provide temporary staffing services to support the Recreation and Senior Services Divisions in an amount not-to-exceed $75,000, and determine that approval of the Memorandum of Understanding is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker) MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:
I move that the City Council determine that approval of the Memorandum of Understanding with Colton-Redlands-Yucaipa Regional Occupational Program is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and
1. I move to approve the Memorandum of Understanding with Colton-Redlands-Yucaipa Regional Occupational Program.
2. RECOMMENDATION:
Staff recommends the City Council approve the Memorandum of Understanding with Colton-Redlands-Yucaipa Regional Occupational Program for the provision of temporary staffing services to support the City's Recreation and Senior Services Divisions in an amount not-to-exceed $75,000, and determine approval of the Memorandum of Understanding exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act.
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DISCUSSION:
The Facilities and Community Services Recreation and Senior Services Division offers programs that provide enrichment opportunities for Redlands residents by focusing on community support and partnerships, nutrition and healthy eating, active living and promoting healthy attitudes towards fitness. The Recreation and Senior Services Division also facilitates the operation of the Redlands Community Center, Joslyn Senior Center and the rental of a number of indoor and outdoor recreation sites. The Colton-Redlands-Yucaipa Regional Occupation Program (CRY-ROP) accelerates the skill development and education of high school students and adults in the region to prepare them to be career ready, technically skilled and academically prepared. CRY-ROP offers a broad range of occupational and educational programs, coupled with employment services.
The City and CRY-ROP would like to enter into an MOU for the provision of temporary staffing services for increased program demands within the City's Recreation and Senior Services Divisions. Under this MOU, the City will pay CRY-ROP for the program participants provided. The MOU amount for Fiscal Year 2024-25 and Fiscal Year 2025-206 is not-to-exceed $75,000 and is based on historical staffing needs of the division. These paid participants will be instrumental in the increased programs offered by the Recreation and Senior Services Division. Furthermore, approval of the MOU is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act.
ALTERNATIVES:
The City Council may elect to not approve the MOU; however, this will hinder the Recreation and Senior Service Division's ability to provide service to the Community and Senior Center patrons.
STRATEGIC PLAN:
Objective E8 - Enhance Recreational Program Services
SUBMITTED BY:
Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich, City Attorney
Christopher Boatman, Assistant City Manager
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Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Dave Jaffe, Recreation Supervisor
Fiscal Impact
Fiscal Year: FY 2024-26
Appropriation Required Y/N: N
Amount: $75,000.00
Budgeted Y/N: Y
Account No.: 101309-6106
Discussion:
Funding for temporary staffing services is included in the current budget and upcoming Fiscal Year 2024-26 budget as approved by City Council.
Attachments
MOU
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1 I:\cmo\Agreements\Memorandum of Understanding CRY-ROP (2024-2026) FY23-0110.docx-ms
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF REDLANDS
AND THE COLTON -REDLANDS-YUCAIPA REGIONAL OCCUPATIONAL
PROGRAM
This Memorandum of Understanding ("MOU") is made and entered into, by and between, the City of Redlands ("City") and the Colton-Redlands-Yucaipa ROP ("ROP"). The City and the ROP are sometimes individually referred to herein as a "Party" and, together, as the "Parties."
AGREEMENT
Section 1. Purpose. The purpose of the MOU is to identify the terms and conditions whereby the ROP will engage the City to define their respective roles and responsibilities with regard to the ROP's youth employment support of the City's Community Center/Senior Center programs (the "Services").
Section 2. Term of MOU. The term of this MOU shall commence on June 18, 2024, and end on June 30, 2026, unless earlier terminated as provided for herein. The Parties may terminate this MOU at any time by mutual written consent, or upon thirty (30) days prior written notice by one Party to the other Party, and such termination shall be effective upon the date stated in such written consent or notice,
Section 3. Compensation. The total compensation to be paid by the City for the ROP's performance of the Services shall not exceed the amount of seventy-five thousand dollars ($75,000). The ROP shall submit quarterly invoices to the City describing the Services performed during the preceding quarter. The ROP invoices shall include a brief description of the Services performed, the dates the Services were performed, and the number of hours spent and by whom. The City shall pay the ROP no later than thirty (30) days after receipt and approval by the City of the ROP's monthly invoices.
Section 4. Responsibilities of Parties. At the discretion of the ROP, the City will identify and refer youth for work experience placements under this MOU to support the City's Community Center/Senior Center programming. The ROP will provide work experience hours, authorized and scheduled in collaboration with the City for each work experience placement. The ROP and the City will comply with the Division of Labor Standards of the Department of industrial Relations' youth employment guidelines.
A. ROP Responsibilities
Provide training and technical assistance to the City regarding monitoring participant progress;
Adhere to programmatic timelines;
Provide initial support and training to principal staff members of the City to ensure successful implementation of the Services;
Process all purchase orders, transfers or other methods of reimbursements related to expenditures as agreed.
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B. City Responsibilities
Provide coordination to successfully place identified program participants in employment to support the City's Community Center/Senior Center programs; Provide technical support as necessary for the ROP to realize full use of contracted resources;
Provide initial support and training to principal staff members of the ROP to ensure successful implementation of the Services;
Process all purchase orders, transfers or other methods of reimbursement related to expenditures as agreed;
Section 5 . Insurance. The City is self -insured for commercial general liability and Workers' Compensation. The following insurance coverage required by this Agreement shall be maintained by the ROP for the duration of its performance of the Services. The ROP shall not perform any Services unless and until the required insurance listed below is obtained by the ROP.
The ROP shall provide the City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies sha ll include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.
A. Commercial general liability insurance with carriers rated at least A minus by AM Best. Minimum coverage of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate for public liability, property damage and personal injury is required. City shall be named as an additional insured and the insurance policy shall include a provision requiring thirty (30) days prio r written notice to the City of any proposed lowering of coverage limits or cancellation of the policy. Such insurance shall be primary and non-contributing to any insurance or self -insurance maintained by the City. A certi ficate of insurance and the corresponding blanket additional insured endorsements shall be delivered to the City prior to commencement of any of the Services.
B. Workers' Compensation and Employer's Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to the City, or certification to the City that the ROP is self-insured or exempt from the workers' compensation laws of the State of California. The ROP shall execute and provide City with Exhibit "A," titled "Workers' Compensation Insurance Certification," which is attached hereto and incorporated herein by this reference, prior to performance of the Services.
C. The ROP shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made and three million dollars ($3,000,000) in the aggregate.
D. The ROP agrees that the City shall not assume, nor shall assume by this MOU or Redlands Regular Meeting of 06-18-2024
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3 I:\cmo\Agreements\Memorandum of Understanding CRY-ROP (2024-2026) FY23-0110.docx-ms otherwise, any liability under any applicable Workers' Compensation law for, by, or on behalf of any student while said students are on the premises of the City performing any Services under the terms of this MOU, and the ROP agrees to indemnify, defend, and hold the City harmless with respect thereto as provided herein. The ROP agrees to maintain insurance policies or a self insurance program in amounts sufficient to satisfy its indemnification obligations.
Section 6. Defense and Indemnity. The ROP shall indemnify, defend and hold harmless the City, and its elected and appointed officials, officers, employees, agents, and volunteers against all claims, demands, suits, judgments, expenses, costs and/or liability of any and every kind arising out of this MOU and resulting from the negligent acts, errors or omissions, or willful misconduct of the ROP, on account of the injury or death or persons, or loss or damage to equipment or property of the City. The City shall indemnify, defend and hold harmless the ROP, its officers, agents, and volunteers against all claims, demands, suits, judgments, expenses, costs and/or liability of any and every kind arising out of this MOU and which result from the negligent acts, errors, or omissions of the City, on account of the injury or death or persons, or loss or damage to equipment or property of the ROP. In the event the ROP and the City are found to be comparatively at fault for any claim, action, loss or damage with results from their respective obligations under this MOU, the ROP and/or the City shall indemnify the other to the extent of its comparative fault.
Section 7. Notice. Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class certified, registered or express mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:
City Clerk
City of Redlands
P.O. Box 3005
Redlands, CA 92373
[email protected]
Fax: (909) 798-7535
Phone: (909) 798-7531
Colton-Redlands-Yucaipa ROP
Jason Angle, Superintendent
1214 Indiana Court
Redlands, CA 92374
[email protected]
Fax: (909) 793-6901
Phone: (909) 793-3115
Section 8. Entire Agreement. This MOU represents the entire agreement of the Parties with respect to the matters contained herein, and supersedes any and all other agreements, either verbal or in writing, between the Parties with respect to such matters. Each Party to this MOU acknowledges and agrees that no representations, inducements, promises or agreements, verbal or otherwise, have been made by any Par ty, or anyone acting on behalf of any Party, which are not embodied herein, and that no other agreement, stipulation or promise not contained in this MOU shall be valid or binding on either Party.
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4 I:\cmo\Agreements\Memorandum of Understanding CRY-ROP (2024-2026) FY23-0110.docx-ms Section 9. Governing Law. This MOU shall be governed by and construed in accordance with the laws of the State of California (excepting any conflict of law's provisions which would serve to defeat application of California substantive law).
IN WITNESS WHEREOF, duly authorized representatives of the City and the ROP have signed in confirmation of this Agreement.
CITY OF REDLANDS COLTON-REDLANDS-YUCAIPA ROP
_________________________________ __________________________________ Eddie Tejeda, Mayor Jason Angle, Superintendent
ATTEST
__________________________________
Jeanne Donaldson, City Clerk
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5 I:\cmo\Agreements\Memorandum of Understanding CRY-ROP (2024-2026) FY23-0110.docx-ms EXHIBIT "A"
WORKERS' COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees.
CHECK ONE
____ I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
____ I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers' compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers' compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers' c ompensation insurance.
I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.
Colton-Redlands
By:
______________________________
Jason Angle, Superintendent
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City Council Meeting H. 1.
DATE: 06/18/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Discussion and possible action regarding the City Council priority item: Affordable Housing (Development Services Director Desatnik) MOTION(S):
This is an informational item. No motion is required.
RECOMMENDATION:
Hear the staff presentation and provide any comments as appropriate.
DISCUSSION:
On January 31, 2024, in a special meeting of the City Council, eight project/program priorities were identified. This report focuses on the "Affordable Housing" priority. Providing affordable housing has become more challenging in recent years as housing prices continue to rise disproportionately to incomes. In preparation for the study session, this report provides some background information on affordable housing in Redlands, reviews basic concepts of affordable housing, and ways that the City can promote affordable housing development.
This report is divided into the following subsections:
Definition of affordable housing
Housing Element – Regional Housing Needs targets
Existing affordable housing in Redlands
Financial and regulatory Incentives for the production of affordable housing Projects in the pipeline
Definition of Affordable Housing
Affordable housing, at its most basic level, is housing that is affordable to households of a certain income level. Affordable housing programs use three basic definitions of income groups to which different types of housing programs Redlands Regular Meeting of 06-18-2024
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basic definitions of income groups to which different types of housing programs are targeted: very low, low, and moderate. The income ranges for the income categories are based on percentages of the county median income, which for Redlands are the San Bernardino County median income figures (see table below).
Income Limits for San Bernardino County: 2023
Number of Persons in Household
Income
Category
1 2 3 4 5 6
Very low $ 32,650 $ 37,300 $ 41,950 $ 46,600 $ 50,350 $ 54,100 Low $ 52,200 $ 59,650 $ 67,100 $ 74,550 $ 80,550 $ 86,500 Median $ 66,150 $ 75,600 $ 85,050 $ 94,500 $102,050 $109,600 Moderate $ 79,400 $ 90,700 $102,050 $113,400 $122,450 $131,550 Affordable Rents
In general, housing is assumed to be affordable if the cost of housing is less than 30 percent of the household income for Very-low and Low income households, and 35 percent for Moderate income households.
Affordable Sales Prices
Affordable sales prices for ownership housing are calculated by aggregating all of the costs associated with owning a home. In order to do so, certain assumptions must be made, which typically include a 5% downpayment; 95% mortgage at current interest rates; a utility allowance based on an average home; property taxes based on the affordable sales price; and an allowance for property maintenance and insurance. Using such assumptions, the resulting affordable prices for Moderate income level is shown in the table below.
The Very-low and Low income categories are not shown as providing affordable ownership opportunities to these income levels is generally not feasible given market prices. Even at the Moderate income level, the amount of subsidy required to provide a home at the affordable price would be in the range of $350,000 to $400,000, as the average home price in Redlands in 2023 was just over $619,000.
Affordable Rents by Unit Size
Studio 1-bdrm 2-bdrm 3-bdrm
Very low $ 673 $ 760 $ 802 $ 843
Low $1,169 $1,327 $1,440 $1,552
Moderate $1,665 $1,894 $2,078 $2,261
Affordable Prices for Moderate Income
Households
3-bdrm 4-bdrm 5-bdrm
$231,700 $250,300 $257,000
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Housing Element and Regional Housing Needs Allocation
The State of California requires that every city plan for and develop programs for providing its share of regional housing needs through the Housing Element of the City’s General Plan. The Southern California Association of Governments (SCAG) is mandated by the state to allocate a portion of the regional housing needs to each local jurisdiction in Southern California – this is referred to as the Regional Housing Needs Assessment (RHNA). The current RHNA numbers for Redlands are shown below.
Redlands Regional Housing Needs Assessment Numbers
Part of the required planning is to identify possible sites in the community that could be available for the development of affordable housing. The City is required to make available, through proper zoning, sufficient potential housing sites that, if developed, could accommodate the City’s RHNA numbers. This means that the City must have sites zoned for multi-family housing at sufficient residential densities such that if the sites were developed they would accommodate the City’s share of very low-, low-, and moderate-income units. The state does not require that the City build affordable housing. The City is currently preparing the Environmental Impact Report associated with the required rezoning.
Existing Affordable Housing in Redlands
There are five affordable apartment complexes in Redlands, three of which are designated for seniors, one that is for families, and one that is permanent supportive housing for individuals experiencing homelessness. These are listed below:
Valencia Grove
– on Orange Street just north of Lugonia; constructed in 2014; 84 affordable apartments
Citrus Arms – 151 Judson Street; constructed in 1977; 60 affordable apartments for seniors
Fern Lodge – at corner of Fern and Redlands Boulevard; constructed in 2000; 61 affordable apartments for seniors
Casa De La Vista – 686 E. Redlands Boulevard; constructed in 1990; 74 affordable apartments for seniors
Step Up– 1675 Industrial Park Avenue; opened in 2022; 100 affordable permanent supportive housing units in converted motel building Section 8 Housing
The Section 8 housing program is a nationwide federal rental subsidy program.
It is the only large-scale direct rental subsidy program in the country. It is administered at local levels by qualified housing authorities or, in the case of project-based housing, by private owners of apartment complexes. For Redlands, it is administered by the County of San Bernardino. Under the Section 8 Housing program, there are project-based Section 8 housing and Section 8 tenant vouchers. Generally, the tenant is required to pay 30 percent of his or her household income for rent with the balance paid by federal government.
Units By Income Category
Very Low Low Moderate Above-Moderate Total
RHNA 51 37 54 141 283
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In Redlands, the three affordable senior complexes are project-based Section 8 apartment complexes. In addition, there are 125 households with Section 8 vouchers that live in apartments scattered throughout the City.
Also, in Redlands, there are approximately 320 households that hold Section 8 vouchers and reside at various apartment complexes and other rental properties throughout the City. These households have received the vouchers from the county housing authority. Currently, there is quite a long waiting list for new households trying to get a Section 8 voucher from the county, estimated to be between five and seven years.
Financial and Regulatory Incentives for the Production of Affordable Housing
The City’s Housing Element that was adopted by the City Council in October 2022 contained a number of programs and actions that the City would undertake to encourage development of affordable housing in the City. Also listed are incentives that exist due to recent State legislation.
Density Bonuses
– developers can received density increases in exchange for providing affordable housing units in their developments. The amount of the density bonus varies depending on the percentage of affordable units that are provided.
Pre-approved Designs of Accessory Dwelling Units (ADU’s) – ADU’s are permitted on every single-family residential lot as a result of State legislation several years ago. They can provide an affordable option depending on the size and goals of the homeowner. Staff will be bringing a contract proposal to the City Council in the next few months to hire a firm to work with staff in producing a number of designs that would serve as pre-approved plans for homeowners. This would reduce the cost and planning time for construction of ADU’s.
Minimum Densities in Multi-family Zones – this would be a code amendment to require a minimum density in multi-family zones to ensure that the City gets close to the number of units planned for in these zones.
Affordable Housing on Excess Land– a new state law, SB4, allows housing on land owned by religious institutions and private colleges as long as the housing meets certain affordability requirements.
Minimum Parking Requirements– per a state law a few years ago, the City can no longer require minimum amounts of parking on any development withing one-half mile of a transit station. Much of the City’s land zoned for higher residential density is within one-half mile of one of the three rail stations in the City.
Exemption from undergrounding requirements– the City Council recently put on first reading an ordinance that would exempt affordable housing developments, with at least 50 percent of the units affordable to low-income households, from utility undergrounding requirements.
FAR-Based Fees – most of the City’s impact fees are assessed based on number of units rather than floor area. Assessing fees based on floor area Redlands Regular Meeting of 06-18-2024
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number of units rather than floor area. Assessing fees based on floor area would lower the cost of smaller residential units.
Inclusionary Housing
The City adopted an inclusionary housing ordinance in July 2023 that requires all new residential developments of 10 or more units to provide a percentage of affordable units or pay an in-lieu fee. Proposed developments that had applications submitted to the City prior to the date that the Inclusionary ordinance was adopted are exempt from its provisions pursuant to State law.
There are two projects that are currently under review -- Tennessee Village and Lugonia Village -- that will be providing 25 Very-low income units each. Two single-family developments that were approved in the past year will be paying an in-lieu fee; one will be $1.8 million and the other $1.5 million. These fees can be used to promote development of affordable housing, preferably by leveraging other affordable housing resources. This is discussed more in the section below.
Structuring Affordable Rental Housing Developments
Affordable rental housing developments almost always target Low and Very-low income households, as moderate-income rents tend to approach market rents.
The most common way of creating affordable rental units is to subsidize the development costs so that a smaller market-rate permanent loan is required for the project. With a smaller permanent loan, the developer can afford to charge lower rents, thereby making the units affordable.
With today’s land and construction costs, the cost to create a rental unit affordable for a Low income household in Redlands is about $172,000 and the cost to create a rental unit affordable to a Very-low income household is about $275,000. This is referred to as the affordability gap; the difference between the cost of constructing the unit (including land costs, construction, permitting and other soft costs) and the capitalization of the affordable rent. In other words, the affordability gap is the amount of subsidy that is required to make construction of the unit financially feasible given an affordable rent restriction.
Affordable rental developments are typically built by non-profit development companies that specialize in affordable rental housing. They are skilled at compiling very complex financing packages, usually involving 5 or 6 different sources from various housing programs. They also have management divisions with experience in regulatory compliance for the various funding programs, and in working with lower income populations.
The funding for this type of housing development comes from a mixture of federal, state, and local programs. For most cities, the largest source of funding for affordable housing came from Redevelopment. When Redevelopment was abolished statewide about a dozen years ago, this left a vacuum for local affordable housing funding. Some cities have used Inclusionary Housing fees to Redlands Regular Meeting of 06-18-2024
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affordable housing funding. Some cities have used Inclusionary Housing fees to supplant this loss.
Due to the complexity of the financing and the need to achieve a certain economy-of-scale with regard to property management, developers will not typically undertake affordable rental projects with fewer than 50 residential units.
Rental developments usually have affordability covenants for 55 years, which is the requirement in tax credit law, and are usually 100 percent affordable as the major funding programs give priority to this type of project.
ALTERNATIVES:
N/A
STRATEGIC PLAN:
The provision of affordable housing supports the priority "Quality of Life" and "Equity and Inclusion."
SUBMITTED BY:
Brian Desatnik, Development Services Director
REVIEWED BY:
Charles M. Duggan Jr., City Manager
Christopher Boatman, Assistant City Manager
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Brian Desatnik, Development Services Director
Fiscal Impact
Discussion:
NA
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City Council Meeting AGENDA ITEM NO. H. 2.
DATE: 06/18/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Discussion and possible action regarding the installation of metal detectors in Council Chambers (Council Member Davis)
THIS ITEM WAS REMOVED FROM THE AGENDA BY COUNCIL
MEMBER DAVIS AND WILL NOT BE HEARD. IT IS NOT
SCHEDULED FOR A FUTURE AGENDA AT THIS TIME.
MOTION:
City Council may consider the following motion:
I move that the City Council direct staff to conduct research and return to council at a later date with a proposal for possible additional security measures in council chambers.
RECOMMENDATION:
Should the council wish to pursue additional security measures, staff recommends engaging a consultant to perform a threat analysis of council chambers to identify any areas of vulnerability and develop a comprehensive mitigation plan.
DISCUSSION:
This item has been placed on the agenda at the request of Council Member Davis who would like staff to explore the cost and timeline for implementing increased security measures within council chambers. In anticipation of this item, staff contacted Libertas Protection Group to provide a quote for the cost of a threat analysis.
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SUBMITTED BY:
Denise Davis, Council Member
REVIEWED BY:
Charles M. Duggan, City Manager
Christopher Boatman, Assistant City Manager
Rachel Tolber, Police Chief
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Jennifer Macias, Management Analyst
Attachments
Libertas Protection Group Quote
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T o Whom it May Concern:
Thank you for the opportunity to work with the City of Redlands in providing a threat analysis assessment for one of your newest buildings. The Executive Leadership T eam of Libertas Protection Group has over 90 years of combined experience in security, threat analysis, zero-fail operations in the public (federal, state, and municipal) and private sectors, and consulting. Please see the below history of Libertas Protection Group for an outline of the Executive Leadership T eam and their backgrounds:
Libertas Protection Group was founded in 2023 by David Villarreal and Jeremy Beach.
David “Sarge” Villarreal embodies a remarkable journey through service and security. A six-year veteran of the United States Army, his role as a US Paratrooper Communications Specialist in support of USASOC honed his skills and instilled discipline. Post-Army, David transitioned to the private security sector. His expertise lies in consulting and event management for high-profile gatherings. Notable events under his watchful eye include: The Grammys, American Music Awards, HFPA Golden Globes, Coachella Fest/Stagecoach amongst others. David’s impact extends to the music world. With 20 years of security experience and nearly 15 years spent on tour, he has served as T our Security Director, Personal Security Director and Venue Security Director for multiple Grammy Award winning artists.
Jeremy Beach is an eight year veteran of the United States Marine Corps, having served as a Criminal Investigation Division Special Agent. Jeremy has spent his career in law enforcement specializing in Personal Protection for military dignitaries, politicians and other government officials, as well as undercover narcotics and gang intelligence.
He has also been tasked with physical security and threat analysis for state and federal buildings and has been instrumental in securing Secret and T op Secret facilities for the United States Government. After seven years in law enforcement, Jeremy transitioned Redlands Regular Meeting of 06-18-2024
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to the private sector and began providing protection services for high net worth and high risk individuals.
Jon Cabrera serves Libertas Protection Group as their Director of Training and Development. Jon spent over 30 years in law enforcement in California. He spent the beginning of his career on patrol before transitioning to K9 Officer. While he was still a K9 handler, Jon successfully achieved appointment to the department’s elite Special Weapons and T actics unit, also known as SWAT . After the retirement of his K9, Jon was promoted to Detective and moved into special assignments to include a regional Gang T ask Force. Jon was then selected for another promotion to Sergeant in 2009. As a Sergeant, Jon oversaw the entire K9 Unit, Use of Force training unit, several patrol divisions, the Property Crimes Division of the Detective Bureau, and several teams within the SWAT team. Jon was responsible for coordinating numerous search warrants, threat analysis of high risk warrant service, protection for the Palm Springs International Film Festival, and multiple visits from various United States Presidents and government officials.
Mike Truax serves Libertas Protection Group as their Director of Operations. Mike served in the United States Marine Corps for eight years. His initial assignment was as an Infantryman. However, he quickly set himself apart from his peers and was selected to attend Marine Corps Scout Sniper School. This training program is extremely rigorous both physically and mentally and boasts one of the highest attrition rates of any military school in the Department of Defense. Mike also has extensive training and experience in emergency first aid and conducting surveillance and intelligence gathering operations in an urban environment. During his time in service, Mike completed three deployments overseas as an Infantryman, Scout Sniper T eam Leader, and Chief Scout Sniper. Mike was awarded the Navy and Marine Corps Achievement Medal with a combat distinguishing device “V” for valor, for his heroic actions on one of these deployments. Mike also served the Marine Corps Special Operations community as an instructor, teaching military mountaineering and mountain warfare. Mike is an active competitor in CrossFit, 100 mile Ultra Marathons, and other rigorous physical/mental activities.
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Threat Analysis Proposal
Libertas Protection Group will provide a full scale threat analysis for 35 Cajon Street, Redlands, California 92373. The threat analysis will include the following:
- Analysis and fortification of the structure as a whole - Ingress and egress points
- CCTV options/locations
- Gates/barriers/walls
- Building vulnerabilities
- Security alarm considerations
- Locking mechanisms
The total cost for this project including the aforementioned analysis information is $4,750.00. Additional services, such as active shooter response plans, emergency evacuation plans, and fire evacuation plans can be provided at an additional cost.
If you would like any information in this proposal to be altered, please contact Jeremy Beach, Co-Founder of Libertas Protection Group at [email protected] or (619) 249-2376. If this proposal is adequate to your needs, please confirm with Jeremy Beach and a formal invoice will be sent.
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City Council Meeting I. 1.
DATE: 06/18/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Resolution No. 8601
(Mayor to declare meeting open as a public hearing)
Public hearing to consider Resolution No. 8601 overruling objections and proceeding with the weed abatement on
subject properties
a.
(Fire Chief Sessler)
PROCEDURE FOR PUBLIC HEARING:
Mayor declares the meeting open as a public hearing.1.
Mayor calls upon Department Director for report.2.
Mayor calls for questions/comments from members of the City Council.3.
Mayor calls for comments/questions/testimony from members of the public (3 minutes per speaker).
4. Mayor calls upon City Clerk to note any written comments received.5.
Mayor closes the public hearing.6.
City Council considers the motion and votes.7.
MOTION(S):
If the City Council determines the staff's recommendation is appropriate, the following motion is provided:
I move to adopt Resolution No. 8601, overruling objections and proceeding with the abatement of subject properties.
RECOMMENDATION:
Staff recommends the City Council adopt Resolution No. 8601 overruling objections and proceeding with the abatement of subject properties.
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DISCUSSION:
Beginning in March 2023, Community Risk Reduction staff performed inspections on parcels throughout the city to identify fire hazards. Staff identified approximately 48 parcels that required abatement. At the regular Council Meeting of June 4, 2024, the City Council adopted Resolution No. 8595 to declare weeds a public nuisance. A notice was then sent to each property owner to provide 10 days to abate the nuisance, or incur the cost of having the City abate their property and having the cost assessed upon their land as a lien until paid.
With the adoption of Resolution No. 8595, a public hearing date was set for June 18, 2024, as the date to hear any objections to the proposed weed abatement proceedings.
The adoption of Resolution No. 8601 will allow the City to proceed with the abatement of the identified parcels found in violation. The abatement of parcels will continue to mitigate the threat of wildland fires that can overwhelm firefighting forces and contribute to the deflagration of homes and property.
ALTERNATIVES:
Not adopt Resolution No. 8601 and stop abatement proceedings on subject properties.
SUBMITTED BY:
Rich Sessler, Fire Chief
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Bruni Reyes, Management Analyst
Fiscal Impact
Fiscal Year: 2023-2024
Revenue Generating: N
Appropriation Required Y/N: N
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Discussion:
There is no fiscal impact or costs associated with the adoption of Resolution No. 8601.
Attachments
Notice to Clean Premises
Resolution No. 8601
Exhibit A
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FIRE DEPARTMENT
City of
REDLANDS
Incorporated 1888
City of Redlands
35 Cajon Street, Suite 12, Redlands, CA 92373
909-798-7601
Parcel Owner Name
Parcel Owner Address
Parcel Owner Address
NOTICE TO CLEAN PREMISES
Redlands Municipal Code Section 8.40.010 requires properties to perform vegetation management on all weeds, dry grasses, dead shrubs, dead trees, combustible rubbish, or any material growing upon the streets, sidewalks or upon private property within the city which bears seeds of a wingy or downy nature, which by reason of their size, manner of growth and location constitute a fire hazard to any building, improvements, crops, or other property. A copy of the Redlands Weed Abatement Guideline with detailed requirements is included with this Notice.
Notice is hereby given that on the 4th day of June, 2024, the City Council for the City of Redlands passed a resolution declaring that noxious or dangerous weeds were growing upon or in front of the property on this street, and that rubbish, refuse, and dirt were upon or in front of property on this street, and more particularly described in the resolution, and that they constitute a public nuisance which must be abated by the removal of the weeds, rubbish, refuse, and dirt 10 days from this notice: June 14, 2024. Otherwise they will be removed and the nuisance abated by the city and the cost of removal assessed upon the land from or in front of which the weeds, rubbish, refuse, and dirt are removed and will constitute a lien upon such land until paid. Reference is hereby made to the resolution for further particulars. A copy of said resolution is on file in the office of the city clerk.
All property owners having any objections to the proposed removal of the weeds, rubbish, refuse, and dirt are hereby notified to attend a meeting of the City Council of City of Redlands to be held at 35 Cajon Street, Redlands, California on June 18, 2024, at 6:00 pm, or as soon thereafter as the matter may be heard, when their objections will be heard and given due consideration.
Dated this 18th day of June, 2024.
Vincent Anderson
Fire Marshal
City of Redlands
COMMUNITY RISK
REDUCTION DIVISION
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NOTICE TO
CLEAN
PREMISES
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I:\cmo\Resolutions\8601 Overruling Objections and Proceeding with Abatement of Subject Properties.docx-ms
1 RESOLUTION NO. 8601
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
OVERRULING OBJECTIONS AND PROCEEDING WITH ABATEMENT
WHEREAS, the City Council of the City of Redlands adopted Resolution No. 8595 on June 4, 2024 that, by its terms, the City Council elected to proceed under Government Code Sections 39501 and 39502, and Section 39560 et seq., and declared as a public nuisance all weeds growing upon streets, sidewalks and private property in the City, and all rubbish, refuse and dirt upon parkways, sidewalks and private property in the City; and
WHEREAS, a public hearing was held on June 18, 2024, and no objections to the proposed removal of weeds, rubbish, refuse , and dirt were made or presented either in writing or orally or such objections were overruled by the City Council;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as follows:
Section 1. On June 4 , 202 4, the City Council elected to proceed under Government Code Sections 39501 and 39502, and Section 39560 et seq., and declared as a public nuisance all weeds growing upon the streets, sidewalks, and private property in the City and all rubbish, refuse and dirt upon parkways, sidewalks, and private property in the City, all as more particularly described in Resolution No. 8525 adopted on June 4, 2024.
Section 2. The City Council fixed June 18, 2024, at 6:00 pm, as the time and place for hearing all objections to the proposal of removal of weeds, rubbish, refuse , and dirt with respect to the properties described in Exhibit A, attached hereto and incorporated by reference herein, and the Fire Chief, or his authorized designee, was designated as the person to perform the duties imposed by Government Code Section 39560 et seq. upon the superintendent, and he did prepare notices to destroy weeds and remove rubbish, refuse and dirt and did in the time and manner prescribed by law cause copies of the notice to be conspicuously posted on or in front of the properties where the nui sance exists; the C ity mailed written notice of the proposed abatement to all persons owning property described in Resolution No. 8540 in the time, form and manner prescribed by law.
Section 3. The City Council held a public hearing on June 18, 2024, and no objections either written or oral to the proposed removal of weeds, rubbish, refuse, and dirt were presented and the hearing was closed on June 18, 2024 or the City Council overruled such objections.
Section 4. The superintendent is ordered to abate the nuisance declared by Resolution No. 8601 by having the weeds, rubbish, refuse , and dirt removed and for this purpose, the superintendent may enter upon private property to abate the nuisance. Before the superintendent arrives, any property owner may remove the weeds, rubbish, refuse and dirt at his or her own expense.
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I:\cmo\Resolutions\8601 Overruling Objections and Proceeding with Abatement of Subject Properties.docx-ms
2 Section 5. The superintendent, or the contractor awarded the work, as the case may be, shall keep an account of the cost of abatement in front of or on each separate parcel of land where the work is done and shall submit to the City Council for consideration, hearing of objections, modification and confirmation, and itemized written report showing this cost, all as more particularly prescribed by Government Code Section 39574.
ADOPTED, SIGNED AND APPROVED this 18th day of June, 2024.
_________________________
Eddie Tejeda, Mayor
ATTEST:
_______________________________
Jeanne Donaldson, Deputy City Clerk
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I:\cmo\Resolutions\8601 Overruling Objections and Proceeding with Abatement of Subject Properties.docx-ms
3 I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly approved by the City Council at a regular meeting thereof held on the 18th day of June 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Jeanne Donaldson, City Clerk
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I:\cmo\Resolutions\8601 Overruling Objections and Proceeding with Abatement of Subject Properties.docx-ms
4 EXHIBIT A
[Attached]
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FIRE DEPARTMENT
City of
REDLANDS
Incorporated 1888
City of Redlands
35 Cajon Street, Suite 12, Redlands, CA 92373
Spring 2024 Weed Abatement Nuisance Declaration List
Accessor Parcel Number Approximate Street Address
0174-181-02-0000 1670 E. Citrus Ave.
0292-153-22-0000 1910 W Park Ave.
0300-521-05-0000 805 La Solana Drive
121-237-120-0000 1010 E. Lugonia Ave.
121-237-108-0000 1003 Crystal Ct
121-237-109-0000 1009 Crystal Ct
121-237-110-0000 1019 Crystal Ct
121-237-111-0000 1029 Crystal Ct
121-237-112-0000 1039 Crystal Ct
121-237-113-0000 1049 Crystal Ct
121-237-114-0000 1050 Crystal Ct
121-237-115-0000 1040 Crystal Ct
121-237-116-0000 1030 Crystal Ct
121-237-117-0000 1020 Crystal Ct
121-237-118-0000 1010 Crystal Ct
121-237-119-0000 1004 Crystal Ct
121-237-120-0000 1002 Crystal Ct
0167-221-10-0000 515 E. Lugonia Ave.
0167-221-17-0000 517 E. Lugonia Ave.
0167-221-15-0000 540 E. Pennsylvania Ave.
0167-221-16-0000 542 E. Pennsylvania Ave.
121-226-129-0000 810 E. Pennsylvania Ave.
0300-061-04-0000 31071 E. Sunset Dr N.
0170-241-32-0000 843 E. Citrus Ave
0170-221-50-0000 334 N. Grove St
0174-211-20-0000 1720 6th Ave.
0174-681-04-0000 1744 Camelot Dr.
COMMUNITY RISK
REDUCTION DIVISION
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Spring 2024 Weed Abatement Nuisance Declaration List
(Continued)
0292-251-20-0000 27475 W Lugonia Ave
0292-441-08-0000 1239 Indiana Ct
0292-032-38-0000 2405 W. Lugonia Ave.
0300-071-14-0000 30934 E. Sunset Dr. S.
0300-412-10-0000 12570 Sunset Ct.
0175-371-18-0000 1325 Arroyo Crest
0300-621-06-0000 820 Panorama Point Dr.
0300-261-03-0000 31060 Bedford Dr.
0294-133-34-0000 522 Elder Rd.
0300-171-21-0000 31396 Alta Vista Dr.
0292-165-10-0000 11036 Iowa St.
0292-167-02-0000 11017 Iowa St.
0292-481-93-0000 78 Alabama St.
0292-481-94-0000 80 Alabama St.
0293-083-01-0000 Barton Rd. & Ladera St.
0293-083-02-0000 Barton Rd. & Ladera St.
0293-083-02-0000 Barton Rd. & Ladera St.
0293-083-02-0000 Barton Rd. & Ladera St.
0167-171-13-0000 W. Lugonia Ave. & 210 Freeway
0167-171-15-0000 W. Lugonia Ave. & Tennessee St.
0167-171-16-0000 W. Lugonia Ave. & Tennessee St.
Note: For purposes of this list, vacant parcels with no formally assigned street address are approximated, based on nearby addresses of developed parcels. All notices and compliance documents are mailed to the property owner's address on-file with the County Assessor's Office.
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City Council Meeting I. 2.
DATE: 06/18/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Ordinance No. 2969 and Ordinance No. 2970
(Mayor to declare the meeting open as a public hearing) Public Hearing to introduce Ordinance No. 2969 - Confirming a diagram and assessment for the 2024-2025 Fiscal Year in connection with Landscape Maintenance District No. 1; and
1. Public Hearing to introduce Ordinance No. 2970 - Confirming a diagram and assessment for the 2024-2025 Fiscal Year in connection with Street Lighting District No. 1
2. (Facilities and Community Services Director Crocker) PROCEDURE FOR PUBLIC HEARING:
Mayor declares the meeting open as a public hearing.1.
Mayor calls upon Department Director for report.2.
Mayor calls for questions/comments from members of the City Council.3.
Mayor calls for comments/questions/testimony from members of the public (3 minutes per speaker).
4. Mayor calls upon City Clerk to note any written comments received.5.
Mayor closes the public hearing.6.
City Council considers the motion and votes.7.
MOTION(S):
If City Council determines the staff recommendation is appropriate, the following motions is provided:
I move to introduce Ordinance No. 2969 and Ordinance No. 2970.
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RECOMMENDATION:
Staff recommends City Council introduce Ordinance No. 2969 and Ordinance No. 2970 approving the Engineer's Reports for Landscape Maintenance District No. 1 and Street Lighting District No. 1, and implementing the assessments for Fiscal Year 24/25.
DISCUSSION:
On July 7, 1987, City Council ordered the formation of Landscape Maintenance District No. 1 (LM District), which was established to ensure satisfactory levels of maintenance are provided. LM District assessments provide funding for labor, material, and equipment associated with landscape services provided by the City within the LM District. These services include turf and ground cover maintenance, irrigation, tree and bush trimming, and LM District management.
On September 19, 1989, City Council ordered the formation of Street Lighting District No. 1 (SL District), which was established to generate funding for electricity to power street lights, labor, material, and equipment to replace burned out or damaged street light bulbs, damaged street light poles, and provide SL District management.
On May 7, 2024, City Council approved Donald Young, One Stop Permit Center Manager, as the Assessment Engineer for both districts. As the Assessment Engineer, Mr. Young is responsible for the preparation of the Engineer’s Reports required to levy the annual assessment in accordance with the California Streets and Highways Code.
On June 4, 2024, City Council adopted Resolution No. 8543, preliminarily approving the Engineer's Reports for the LM District and SL District, and adopted Resolution No. 8544, setting June 18, 2024, as the Public Hearing date for consideration of levying FY 24/25 assessments in accordance with the Lighting and Landscaping Act of 1972.
The intent of tonight's Public Hearing is to receive testimony from the public on the proposed assessments for FY 24/25 and introduction of Ordinance No. 2969 and Ordinance No. 2970 which approve the Engineer's Reports and authorize the FY 24/25 assessments for both districts.
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ALTERNATIVES:
City Council may deny the staff recommendation. However, the San Bernardino County Assessor will not levy the assessments on the property tax bills without adoption of these ordinances.
STRATEGIC PLAN:
N/A
SUBMITTED BY:
Tabitha Crocker, Facilities and Community Services Assistant Director REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Brian Desatnik, Development Services Department Director PREPARED BY:
Donald Young, One Stop Permit Center Manager
Fiscal Impact
Fiscal Year: 24/25
Revenue Generating: Yes
Appropriation Required Y/N: No
Discussion:
The proposed FY 24/25 the Street Lighting District No. 1 and Landscape Maintenance District No. 1 assessments will generate revenues to supplement necessary General Fund costs within the Facilities and Community Services Department budget to provide services within the districts Attachments
Ordinance No. 2969
Ordinance No. 2969 Exhibit A
Ordinance No. 2970
Ordinance No. 2970 Exhibit A
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1 ORDINANCE NO. 2969
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF REDLANDS ESTABLISHING FISCAL YEAR 2024/25 ANNUAL ASSESSMENTS FOR LANDSCAPE MAINTENANCE DISTRICT NO. 1 IN ACCORDANCE WITH THE LIGHTING AND LANDSCAPING ACT OF 1972
WHEREAS, on July 7, 1987, the City Council ordered the formation of Landscape Maintenance District No. 1 (the “District”), pursuant to Chapter 2.5 of Part 1 of Division 2 of Title 5 (commencing with Section 53311) of the California Government Code, commonly known as the "Mello-Roos Community Facilities Act of 1982" (the "Act"); and WHEREAS, the purpose of the District is to ensure satisfactory levels of funding for landscape maintenance are provided. District assessments provide funding for labor, material, and equipment associated with landscape services provided by the City within the District. These services include turf and ground cover maintenance, irrigation, and tree and bush trimming, adjacent properties annexed into the district, and to provide administrative management of the District; and,
WHEREAS, on May 7, 2024, City Council approved Donald Young, One Stop Permit Center Manager, as the Assessment Engineer for the District and the Assessment Engineer, Mr. Young is responsible for the preparation of the Engineer’s Report required to levy the annual assessment in accordance with the California Government Code; and,
WHEREAS, on June 4, 2024 City Council adopted Resolution No. 8543, preliminarily approving the Engineer's Report for the District; and,
WHEREAS, on June 4, 2024, City Council adopted Resolution No. 8544, setting June 18, 2024 as the Public Hearing date for consideration of levying Fiscal Year 2024/2025 assessments in accordance with the Lighting and Landscaping Act of 1972.
NOW, THEREFORE, the City Council of the City of Redlands, acting in its capacity as the legislative body of Landscape Maintenance District No. 1, ORDAINS as follows:
Section 1. The above recitals are all true and correct.
Section 2. By the passage of this Ordinance, the Council authorizes the levy of a special tax at a rate in accordance with the rate and method of apportionment set forth in the Engineer’s Report for the District on file with City Clerk of the City of Redlands, incorporated by reference herein, being the rate and method of apportionment specified in the Resolution of Intention to Establish the District.
Section 3. Properties or entities of the state, federal or other local governments shall, except as otherwise provided in Sections 53317.3 and 53317.5 of the Act, be exempt from the special tax.
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2 Section 4. Only those properties identified in the Engineer’s Report are subject to assessments of the District with assessment amounts as listed in Exhibit “A” attached hereto and incorporated by reference herein.
Section 5. All of the collections of the special tax shall be used as provided for in the Act and the Resolution of Formation.
Section 6. The special tax shall be collected in the same manner as ordinary ad valorem property taxes are collected and shall be subject to the same penalties and the same procedure, sale and lien priority in case of delinquency as is provided for ad valorem taxes, as such procedure may be modified by law from time to time.
Section 7. The City Council hereby determines that the adoption of this ordinance is exempt from review under the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines section 15061(b)(3) because this City Council determines that it can be seen with certainty that approval of this ordinance will have no direct or indirect impact on the physical environment, and that approval of this ordinance is not a “project” under CEQA as that term is defined in Public Resources Code section 21065.
Section 8. Severability. If any section, sentence, clause or phrase of this ordinance or the application thereof to any entity, person or circumstance is held for any reason to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect other provisions or applications of this ordinance which can be given effect without the invalid provisions or application, and to this end the provisions of this ordinance are severable. The City Council of the City of Redlands hereby declares that it would have adopted this ordinance and each section, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsections, sentences, clauses or phrases be declared invalid or unconstitutional.
Section 9. The Mayor shall sign this ordinance and the City Clerk shall certify to the adoption of this ordinance and shall cause it, or a summary of it, to be published once in a newspaper of general circulation within the City, and thereafter, this ordinance shall take effect as provided by law.
Section 10. The District Assessment Engineer is hereby authorized to transmit a certified copy of this ordinance and necessary documents to the San Bernardino County Assessor and Treasurer-Tax Collector, and to perform all other acts which are required by the Act, this ordinance, or by law in order to accomplish the purpose of this ordinance.
________________________
Eddie Tejeda, Mayor
ATTEST:
____________________________
Jeanne Donaldson, City Clerk
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3 I, Jeanne Donaldson, City Clerk, City of Redlands, hereby certify that the foregoing Ordinance was duly adopted by the City Council at the regular meeting thereof, held on the ___________ day of _________________ 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Jeanne Donaldson, City Clerk
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4 EXHIBIT “A”
Appendix D from Engineer’s Report, Roll 2024
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APN SITUS ADDRESS ANNEXATION CHARGE
0167-231-19-0000 709 LUGONIA AVE Annexation L4-D 6.00$
0167-231-20-0000 705 LUGONIA AVE Annexation L4-D 6.00$
0167-231-21-0000 1237 LAWTON ST Annexation L4-D 6.00$
0167-271-61-0000 1135 CHURCH ST Annexation L6-D 6.00$
0167-802-01-0000 1575 N COLUMBIA ST Original 1-B 39.65$ 0167-802-02-0000 1571 N COLUMBIA ST Original 1-B 36.05$ 0167-802-03-0000 1567 COLUMBIA ST Original 1-B 36.05$
0167-802-04-0000 1563 COLUMBIA ST Original 1-B 36.05$
0167-802-05-0000 1558 WOODBURY ST Original 1-B 36.05$
0167-802-06-0000 1562 WOODBURY Original 1-B 36.05$
0167-802-07-0000 1566 WOODBURY Original 1-B 36.05$
0167-802-08-0000 1570 WOODBURY Original 1-B 39.65$
0167-803-01-0000 1569 WOODBURY Original 1-B 39.65$
0167-803-02-0000 1565 WOODBURY Original 1-B 36.05$
0167-803-03-0000 1561 WOODBURY Original 1-B 36.05$
0167-803-04-0000 610 ELISE Original 1-B 36.05$
0167-803-05-0000 618 ELISE Original 1-B 36.05$
0167-803-06-0000 626 ELISE Original 1-B 36.05$
0167-803-07-0000 634 ELISE ST Original 1-B 36.05$
0167-803-08-0000 1568 VERMONT Original 1-B 36.05$
0167-803-09-0000 1574 VERMONT Original 1-B 39.65$
0167-804-01-0000 633 ELISE Original 1-B 36.05$
0167-804-02-0000 625 ELISE Original 1-B 36.05$
0167-804-03-0000 617 ELISE Original 1-B 36.05$
0167-804-04-0000 609 ELISE Original 1-B 36.05$
0167-804-05-0000 601 ELISE Original 1-B 36.05$
0167-804-06-0000 525 ELISE Original 1-B 36.05$
0167-804-07-0000 517 ELISE Original 1-B 36.05$
0167-804-08-0000 509 ELISE Original 1-B 36.05$
0167-804-09-0000 1555 COLUMBIA ST Original 1-B 36.05$
0167-804-10-0000 1551 COLUMBIA ST Original 1-B 36.05$
0167-804-11-0000 1547 COLUMBIA ST Original 1-B 36.05$
0167-804-12-0000 1543 N COLUMBIA ST Original 1-B 36.05$ 0167-804-13-0000 1528 CANTERBURY CIR Original 1-B 36.05$ 0167-804-14-0000 1530 CANTERBURY CIR Original 1-B 36.05$ 0167-804-15-0000 1532 CANTERBURY CIR Original 1-B 36.05$ 0167-804-16-0000 1534 CANTERBURY CIR Original 1-B 36.05$ 0167-804-17-0000 1536 CANTERBURY CIR Original 1-B 36.05$ 0167-804-18-0000 1538 CANTERBURY CIR Original 1-B 36.05$ 0167-804-19-0000 1540 CANTERBURY CIR Original 1-B 36.05$ 0167-823-01-0000 1539 CANTERBURY CIR Original 1-B 36.05$ 0167-823-02-0000 1537 CANTERBURY CIR Original 1-B 36.05$ 0167-823-03-0000 1535 CANTERBURY CIR Original 1-B 36.05$ 0167-823-04-0000 1533 CANTERBURY CIR Original 1-B 36.05$ 0167-823-05-0000 1531 CANTERBURY CIR Original 1-B 36.05$ 0167-823-06-0000 1509 CANTERBURY CIR Original 1-B 36.05$ 0167-823-07-0000 1507 CANTERBURY CIR Original 1-B 36.05$ 0167-823-08-0000 1505 CANTERBURY CIR Original 1-B 36.05$ 0167-823-09-0000 1503 CANTERBURY CIR Original 1-B 36.05$ 0167-823-10-0000 1501 CANTERBURY CIR Original 1-B 36.05$ 0167-824-01-0000 1539 COLUMBIA ST Original 1-B 36.05$
0167-824-02-0000 1535 COLUMBIA ST Original 1-B 36.05$
0167-824-03-0000 1531 COLUMBIA ST Original 1-B 36.05$
0167-824-04-0000 1527 COLUMBIA ST Original 1-B 36.05$
0167-824-05-0000 1523 COLUMBIA ST Original 1-B 36.05$
City of Redlands
Landscape Maintenance District No. 1 - Appendix D
Fiscal Year 2024/25
Assessment Roll (Sorted by APN)
Fiscal Year 2022/23 Page 1 of 11
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APN SITUS ADDRESS ANNEXATION CHARGE
City of Redlands
Landscape Maintenance District No. 1 - Appendix D
Fiscal Year 2024/25
Assessment Roll (Sorted by APN)
0167-824-06-0000 1519 COLUMBIA ST Original 1-B 36.05$
0167-824-07-0000 1515 COLUMBIA ST Original 1-B 36.05$
0167-824-08-0000 1511 COLUMBIA ST Original 1-B 36.05$
0167-824-09-0000 1507 COLUMBIA ST Original 1-B 36.05$
0167-824-10-0000 1503 COLUMBIA ST Original 1-B 36.05$
0167-824-11-0000 1501 COLUMBIA ST Original 1-B 36.05$
0167-824-12-0000 508 PENNSYLVANIA AVE Original 1-B 36.05$ 0167-824-13-0000 512 PENNSYLVANIA AVE Original 1-B 36.05$ 0167-824-14-0000 516 PENNSYLVANIA AVE Original 1-B 36.05$ 0167-824-15-0000 520 PENNSYLVANIA AVE Original 1-B 36.05$ 0167-824-16-0000 600 PENNSYLVANIA AVE Original 1-B 36.05$ 0167-824-17-0000 602 PENNSYLVANIA AVE Original 1-B 36.05$ 0167-824-18-0000 606 PENNSYLVANIA AVE Original 1-B 36.05$ 0167-824-19-0000 610 PENNSYLVANIA AVE Original 1-B 36.05$ 0167-824-20-0000 1500 CANTERBURY CIR Original 1-B 36.05$ 0167-824-21-0000 1502 CANTERBURY CIR Original 1-B 36.05$ 0167-824-22-0000 1504 CANTERBURY CIR Original 1-B 36.05$ 0167-824-23-0000 1506 CANTERBURY CIR Original 1-B 36.05$ 0167-824-24-0000 1508 CANTERBURY CIR Original 1-B 36.05$ 0167-824-25-0000 1510 CANTERBURY CIR Original 1-B 36.05$ 0167-824-26-0000 1512 CANTERBURY CIR Original 1-B 36.05$ 0167-824-27-0000 1514 CANTERBURY CIR Original 1-B 36.05$ 0167-824-28-0000 1516 CANTERBURY CIR Original 1-B 36.05$ 0167-824-29-0000 1518 CANTERBURY CIR Original 1-B 36.05$ 0167-824-30-0000 1520 CANTERBURY CIR Original 1-B 36.05$ 0167-824-31-0000 1522 CANTERBURY CIR Original 1-B 36.05$ 0167-824-32-0000 1524 CANTERBURY CIR Original 1-B 36.05$ 0167-851-39-0000 1832 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-40-0000 1828 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-41-0000 1824 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-42-0000 1820 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-43-0000 1816 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-44-0000 1812 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-45-0000 1808 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-46-0000 1804 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-47-0000 1800 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-48-0000 1835 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-49-0000 1831 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-50-0000 1827 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-51-0000 1823 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-52-0000 1819 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-53-0000 1815 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-54-0000 1811 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-55-0000 1807 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-56-0000 1803 BROOKSTONE ST Annexation L8-B 6.00$ 0167-861-37-0000 450 RIVERVIEW DR Annexation L8-B 6.00$ 0167-861-38-0000 1928 BROOKSTONE DR Annexation L8-B 6.00$ 0167-861-39-0000 1924 BROOKSTONE ST Annexation L8-B 6.00$ 0167-861-40-0000 1920 BROOKSTONE Annexation L8-B 6.00$
0167-861-41-0000 1916 BROOKSTONE ST Annexation L8-B 6.00$ 0167-861-42-0000 1912 BROOKSTONE ST Annexation L8-B 6.00$ 0167-861-43-0000 1908 BROOKSTONE ST Annexation L8-B 6.00$ 0167-861-44-0000 1840 BROOKSTONE ST Annexation L8-B 6.00$ 0167-861-45-0000 1836 BROOKSTONE ST Annexation L8-B 6.00$ 0167-861-46-0000 1839 BROOKSTONE ST Annexation L8-B 6.00$ Fiscal Year 2022/23 Page 2 of 11
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APN SITUS ADDRESS ANNEXATION CHARGE
City of Redlands
Landscape Maintenance District No. 1 - Appendix D
Fiscal Year 2024/25
Assessment Roll (Sorted by APN)
0167-861-47-0000 1907 BROOKSTONE ST Annexation L8-B 6.00$ 0167-861-48-0000 1911 BROOKSTONE ST Annexation L8-B 6.00$ 0167-861-49-0000 1915 BROOKSTONE ST Annexation L8-B 6.00$ 0167-861-50-0000 1919 BROOKSTONE ST Annexation L8-B 6.00$ 0167-861-51-0000 1923 BROOKSTONE ST Annexation L8-B 6.00$ 0167-861-52-0000 1927 BROOKSTONE ST Annexation L8-B 6.00$ 0167-861-53-0000 410 RIVERVIEW DR Annexation L8-B 6.00$ 0167-861-54-0000 420 RIVERVIEW DR Annexation L8-B 6.00$ 0168-681-01-0000 1067 MENDICINO WY Original 1-A 62.09$
0168-681-02-0000 1063 MENDICINO WY Original 1-A 62.09$
0168-681-03-0000 1059 MENDICINO WY Original 1-A 62.09$
0168-681-04-0000 1055 MENDICINO Original 1-A 62.09$
0168-681-05-0000 1051 MENDICINO WY Original 1-A 62.09$
0168-681-06-0000 1047 MENDOCINO Original 1-A 62.09$
0168-681-07-0000 1043 MENDICINO WY Original 1-A 62.09$
0168-681-08-0000 1039 MENDICINO Original 1-A 62.09$
0168-681-09-0000 1035 MENDICINO Original 1-A 62.09$
0168-681-10-0000 1756 MENDOCINO WY Original 1-A 62.09$
0168-681-11-0000 1762 MENDOCINO WY Original 1-A 62.09$
0168-681-12-0000 1768 MENDOCINO Original 1-A 62.09$
0168-681-13-0000 1774 MENDICINO Original 1-A 62.09$
0168-681-14-0000 1780 MENDICINO WY Original 1-A 62.09$
0168-681-15-0000 1786 MENDICINO Original 1-A 62.09$
0168-681-16-0000 1792 MENDOCINO Original 1-A 62.09$
0168-681-17-0000 1798 MENDICINO Original 1-A 68.30$
0168-681-18-0000 1008 ALPINE CT Original 1-A 68.30$
0168-681-19-0000 1012 ALPINE Original 1-A 68.30$
0168-681-20-0000 1016 ALPINE CT Original 1-A 68.30$
0168-681-21-0000 1020 ALPINE Original 1-A 68.30$
0168-681-22-0000 1024 ALPINE Original 1-A 68.30$
0168-681-23-0000 1028 ALPINE CT Original 1-A 68.30$
0168-681-24-0000 1032 ALPINE CT Original 1-A 68.30$
0168-681-25-0000 1029 ALPINE CT Original 1-A 62.09$
0168-681-26-0000 1025 ALPINE CT Original 1-A 62.09$
0168-681-27-0000 1021 ALPINE ST Original 1-A 62.09$
0168-681-28-0000 1017 ALPINE ST Original 1-A 62.09$
0168-681-29-0000 1013 ALPINE Original 1-A 62.09$
0168-681-30-0000 1009 ALPINE CT Original 1-A 62.09$
0168-681-31-0000 1005 ALPINE CT Original 1-A 62.09$
0168-681-32-0000 1042 MENDICINO WY Original 1-A 62.09$
0168-681-33-0000 1046 MENDICINO Original 1-A 62.09$
0168-681-34-0000 1050 MENDOCINO Original 1-A 62.09$
0168-681-35-0000 1054 MENDICINO BLVD Original 1-A 62.09$ 0168-681-36-0000 1058 MENDICINO Original 1-A 62.09$
0168-681-37-0000 1062 MENDICINO Original 1-A 62.09$
0168-681-38-0000 1066 MENDICINO WY Original 1-A 62.09$
0169-043-14-0000 506 W COLTON AVE Annexation L7-D 6.00$ 0169-053-12-0000 306 W COLTON AVE Annexation L4-L 6.00$ 0169-131-33-0000 507 LAWTON ST Annexation L4-F 6.00$
0169-142-11-0000 511 W COLTON AVE Annexation L4-I 6.00$ 0169-182-02-0000 Annexation L4-O 6.00$
0169-182-03-0000 316 THE TERRACE Annexation L4-O 6.00$
0169-182-04-0000 Annexation L4-O 6.00$
0169-212-17-0000 640 ORANGE ST Annexation L4-X 6.00$
0169-212-18-0000 526 N ORANGE ST Annexation L4-X 6.00$
Fiscal Year 2022/23 Page 3 of 11
Redlands Regular Meeting of 06-18-2024
477 of 1122
APN SITUS ADDRESS ANNEXATION CHARGE
City of Redlands
Landscape Maintenance District No. 1 - Appendix D
Fiscal Year 2024/25
Assessment Roll (Sorted by APN)
0169-212-19-0000 500 N ORANGE ST Annexation L4-X 6.00$
0169-212-20-0000 402-414 N ORANGE ST Annexation L4-X 6.00$ 0169-212-21-0000 418-450 N ORANGE ST Annexation L4-X 6.00$ 0169-212-22-0000 522 ORANGE ST Annexation L4-X 6.00$
0169-212-23-0000 602 ORANGE ST Annexation L4-X 6.00$
0169-212-24-0000 683 N 6TH ST Annexation L4-X 6.00$
0169-212-25-0000 552 ORANGE ST Annexation L4-X 6.00$
0169-212-26-0000 454-482 N ORANGE ST Annexation L4-X 6.00$ 0169-212-27-0000 411 N 6TH ST Annexation L4-X 6.00$
0169-281-39-0000 347 ORANGE ST Annexation L6-C 6.00$
0169-301-08-0000 E REDLANDS BLVD Annexation L7-G 6.00$
0169-301-10-0000 21 E REDLANDS BLVD Annexation L7-G 6.00$ 0169-301-11-0000 170 E REDLANDS BLVD Annexation L7-G 6.00$ 0169-313-16-0000 304 7TH ST Annexation L7-I 6.00$
0169-321-01-0000 Annexation L6-A 6.00$
0169-321-02-0000 304 N 9TH ST Annexation L6-A 6.00$
0169-343-07-0000 1210 W COLTON AVE Annexation L4-S 6.00$ 0169-411-07-0000 1205 W COLTON AVE Annexation L4-H 6.00$ 0171-161-18-0000 371 NEW YORK Annexation L12-M 6.00$
0171-171-34-0000 380 N NEW YORK ST Annexation L4-R 18.00$ 0171-202-30-0000 404 BROOKSIDE AVE Annexation L7-C 6.00$ 0171-202-33-0000 420 BROOKSIDE AVE Annexation L8-C 6.00$ 0171-203-13-0000 302 BROOKSIDE AVE Annexation L9-B 6.00$ 0171-331-04-0000 243 CAJON ST Annexation L4-J 6.00$
0171-332-30-0000 124 E OLIVE AVE Annexation L10-E 6.00$ 0171-341-33-0000 612 REDLANDS BLVD Annexation L6-J 6.00$ 0171-383-19-0000 680 E REDLANDS BLVD Annexation L4-E 6.00$ 0171-383-20-0000 680 E REDLANDS BLVD Annexation L4-E 6.00$ 0172-031-49-0000 30 S CENTER ST Annexation L4-M 6.00$
0172-301-14-0000 1515 W CYPRESS AVE Annexation L7-A 6.00$ 0172-301-15-0000 1513 W CYPRESS AVE Annexation L7-A 6.00$ 0172-301-16-0000 1511 W CYPRESS AVE Annexation L7-A 6.00$ 0172-301-17-0000 1517 W CYPRESS AVE Annexation L7-A 6.00$ 0173-052-31-0000 432 SONORA CIR Annexation L6-I 6.00$
0173-052-32-0000 430 SONORA CIR Annexation L6-I 6.00$
0173-052-33-0000 428 SONORA CIR Annexation L6-I 6.00$
0173-052-34-0000 426 SONORA CIR Annexation L6-I 6.00$
0173-052-35-0000 424 SONORA CIR Annexation L6-I 6.00$
0173-052-36-0000 422 SONORA CIR Annexation L6-I 6.00$
0173-052-37-0000 420 SONORA CIR Annexation L6-I 6.00$
0173-052-38-0000 418 SONORA CIR Annexation L6-I 6.00$
0173-052-39-0000 416 SONORA CIR Annexation L6-I 6.00$
0173-052-40-0000 412 SONORA CIR Annexation L6-I 6.00$
0173-052-41-0000 410 SONORA CIR Annexation L6-I 6.00$
0173-052-42-0000 457 LA VERNE Annexation L6-I 6.00$
0173-062-01-0000 472 SONORA CIR Annexation L6-I 6.00$
0173-062-02-0000 470 SONORA CIR Annexation L6-I 6.00$
0173-062-03-0000 468 SONORA CIR Annexation L6-I 6.00$
0173-062-04-0000 466 SONORA CIR Annexation L6-I 6.00$
0173-062-05-0000 464 SONORA CIR Annexation L6-I 6.00$
0173-062-06-0000 462 SONORA CIR Annexation L6-I 6.00$
0173-062-07-0000 460 SONORA CIR Annexation L6-I 6.00$
0173-062-08-0000 458 SONORA CIR Annexation L6-I 6.00$
0173-062-09-0000 456 SONORA CIR Annexation L6-I 6.00$
0173-062-10-0000 454 SONORA CIR Annexation L6-I 6.00$
Fiscal Year 2022/23 Page 4 of 11
Redlands Regular Meeting of 06-18-2024
478 of 1122
APN SITUS ADDRESS ANNEXATION CHARGE
City of Redlands
Landscape Maintenance District No. 1 - Appendix D
Fiscal Year 2024/25
Assessment Roll (Sorted by APN)
0173-062-11-0000 452 SONORA CIR Annexation L6-I 6.00$
0173-062-12-0000 450 SONORA CIR Annexation L6-I 6.00$
0173-062-13-0000 448 SONORA CIR Annexation L6-I 6.00$
0173-062-14-0000 446 SONORA CIR Annexation L6-I 6.00$
0173-062-15-0000 444 SONORA CIR Annexation L6-I 6.00$
0173-062-16-0000 442 SONORA CIR Annexation L6-I 6.00$
0173-062-17-0000 440 SONORA CIR Annexation L6-I 6.00$
0173-062-18-0000 438 SONORA CIR Annexation L6-I 6.00$
0173-062-19-0000 436 SONORA CIR Annexation L6-I 6.00$
0173-062-20-0000 434 SONORA CIR Annexation L6-I 6.00$
0173-062-21-0000 408 SONORA CIR Annexation L6-I 6.00$
0173-062-22-0000 406 SONORA CIR Annexation L6-I 6.00$
0173-062-23-0000 407 SONORA CIR Annexation L6-I 6.00$
0173-062-24-0000 473 SONORA CIR Annexation L6-I 6.00$
0173-062-25-0000 471 SONORA CIR Annexation L6-I 6.00$
0173-062-26-0000 469 SONORA CIR Annexation L6-I 6.00$
0173-062-27-0000 457 SONORA CIR Annexation L6-I 6.00$
0173-062-28-0000 455 SONORA CIR Annexation L6-I 6.00$
0173-062-29-0000 453 SONORA CIR Annexation L6-I 6.00$
0173-062-30-0000 451 SONORA CIR Annexation L6-I 6.00$
0173-062-31-0000 439 SONORA CIR Annexation L6-I 6.00$
0173-062-32-0000 437 SONORA CIR Annexation L6-I 6.00$
0173-062-33-0000 435 SONORA CIR Annexation L6-I 6.00$
0173-062-34-0000 431 SONORA CIR Annexation L6-I 6.00$
0173-062-35-0000 421 SONORA CIR Annexation L6-I 6.00$
0173-062-36-0000 423 SONORA CIR Annexation L6-I 6.00$
0173-062-37-0000 425 SONORA CIR Annexation L6-I 6.00$
0173-062-38-0000 427 SONORA CIR Annexation L6-I 6.00$
0174-021-41-0000 1377 KNOLL RD Annexation L8-E 6.00$
0174-021-42-0000 1379 KNOLL RD Annexation L8-E 6.00$
0174-241-31-0000 1475 FORD ST Annexation L5-D 12.00$
0174-261-15-0000 1551 RESERVOIR RD Annexation L10-G 6.00$ 0174-281-33-0000 BUCKINGHAM Annexation L12-L 6.00$
0174-281-34-0000 BUCKINGHAM Annexation L12-L 6.00$
0174-281-35-0000 BUCKINGHAM Annexation L12-L 6.00$
0174-281-37-0000 731 BUCKINGHAM DR Annexation L12-L 6.00$ 0174-621-01-0000 751 DEVONSHIRE DR Annexation L2-A 44.55$ 0174-621-02-0000 755 DEVONSHIRE DR Annexation L2-A 44.55$ 0174-621-03-0000 759 DEVONSHIRE DR Annexation L2-A 44.55$ 0174-621-04-0000 763 DEVONSHIRE DR Annexation L2-A 44.55$ 0174-621-05-0000 767 DEVONSHIRE DR Annexation L2-A 44.55$ 0174-621-06-0000 771 DEVONSHIRE DR Annexation L2-A 44.55$ 0174-621-07-0000 775 DEVONSHIRE DR Annexation L2-A 44.55$ 0174-621-08-0000 816 CONCORD Annexation L2-A 53.46$
0174-621-09-0000 812 CONCORD Annexation L2-A 44.55$
0174-621-10-0000 770 CONCORD Annexation L2-A 44.55$
0174-621-11-0000 766 CONCORD Annexation L2-A 44.55$
0174-621-12-0000 762 CONCORD Annexation L2-A 44.55$
0174-621-13-0000 1609 SHEFFIELD Annexation L2-A 44.55$
0174-621-14-0000 1613 SHEFFIELD Annexation L2-A 44.55$
0174-621-15-0000 1617 SHEFFIELD Annexation L2-A 44.55$
0174-621-16-0000 1621 SHEFFIELD Annexation L2-A 44.55$
0174-621-17-0000 1625 SHEFFIELD Annexation L2-A 44.55$
0174-621-18-0000 1629 SHEFFIELD Annexation L2-A 44.55$
0174-621-19-0000 1633 SHEFFIELD Annexation L2-A 44.55$
Fiscal Year 2022/23 Page 5 of 11
Redlands Regular Meeting of 06-18-2024
479 of 1122
APN SITUS ADDRESS ANNEXATION CHARGE
City of Redlands
Landscape Maintenance District No. 1 - Appendix D
Fiscal Year 2024/25
Assessment Roll (Sorted by APN)
0174-621-20-0000 1636 SHEFFIELD LN Annexation L2-A 44.55$ 0174-621-21-0000 1632 SHEFFIELD LN Annexation L2-A 44.55$ 0174-621-22-0000 1628 SHEFFIELD LN Annexation L2-A 44.55$ 0174-621-23-0000 801 LEXINGTON LN Annexation L2-A 44.55$ 0174-621-24-0000 805 LEXINGTON LN Annexation L2-A 44.55$ 0174-621-25-0000 809 LEXINGTON LN Annexation L2-A 44.55$ 0174-621-26-0000 813 LEXINGTON LN Annexation L2-A 53.46$ 0174-621-27-0000 812 LEXINGTON LN Annexation L2-A 53.46$ 0174-621-28-0000 808 LEXINGTON LN Annexation L2-A 44.55$ 0174-621-29-0000 804 LEXINGTON LN Annexation L2-A 44.55$ 0174-621-30-0000 800 LEXINGTON LN Annexation L2-A 44.55$ 0174-621-31-0000 1620 SHEFFIELD LN Annexation L2-A 44.55$ 0174-621-32-0000 1616 SHEFFIELD LN Annexation L2-A 44.55$ 0174-621-33-0000 769 CONCORD LN Annexation L2-A 44.55$
0174-621-34-0000 811 CONCORD LN Annexation L2-A 44.55$
0174-621-35-0000 815 CONCORD LN Annexation L2-A 53.46$
0175-491-01-0000 1521 REBECCA CREST Original 1-C 1,572.77$ 0175-491-02-0000 REBECCA CREST Original 1-C 1,310.64$
0175-491-03-0000 REBECCA CREST Original 1-C 1,310.64$
0175-491-04-0000 1527 REBELLA CREST Original 1-C 1,310.64$ 0175-491-05-0000 1531 REBECCA CREST Original 1-C 1,310.64$ 0175-491-06-0000 1533 REBECCA CREST Original 1-C 1,310.64$ 0175-491-07-0000 1535 REBECCA CREST Original 1-C 1,310.64$ 0175-491-08-0000 1537 REBECCA CREST Original 1-C 1,310.64$ 0175-491-09-0000 1541 REBECCA CREST Original 1-C 1,572.77$ 0176-044-15-0000 605 VALLEY VIEW DR Annexation L4-Q 6.00$ 0176-402-04-0000 633 GOLDEN WEST DR Annexation L12-E 6.00$ 0176-402-06-0000 629 GOLDENWEST DR Annexation L12-D 6.00$ 0176-402-07-0000 627 GOLDEN WEST DR Annexation L12-C 6.00$ 0176-402-08-0000 GOLDEN WEST DR Annexation L12-B 6.00$
0176-402-09-0000 623 GOLDEN WEST DR Annexation L12-A 6.00$ 0176-441-18-0000 1581 FRANKLIN AVE Annexation L5-C 78.37$ 0176-441-19-0000 1617 GARDEN ST Annexation L5-C 86.20$
0176-441-20-0000 1613 GARDEN ST Annexation L5-C 86.20$
0176-441-21-0000 1609 GARDEN ST Annexation L5-C 86.20$
0176-441-22-0000 1583 FRANKLIN AVE Annexation L5-C 86.20$ 0176-441-23-0000 210 CANDY LN Annexation L5-C 78.37$
0176-441-24-0000 226 CANDY LN Annexation L5-C 78.37$
0176-441-25-0000 242 CANDY LN Annexation L5-C 78.37$
0176-441-26-0000 250 CANDY LN Annexation L5-C 78.37$
0176-441-27-0000 258 CANDY LN Annexation L5-C 78.37$
0176-521-01-0000 1080 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-02-0000 1070 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-03-0000 1060 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-04-0000 1050 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-05-0000 1040 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-06-0000 1030 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-07-0000 1020 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-08-0000 1010 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-09-0000 1000 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-10-0000 912 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-11-0000 908 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-12-0000 904 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-13-0000 900 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-18-0000 1920 HORSE TRAIL DR Annexation L10-H 6.00$ Fiscal Year 2022/23 Page 6 of 11
Redlands Regular Meeting of 06-18-2024
480 of 1122
APN SITUS ADDRESS ANNEXATION CHARGE
City of Redlands
Landscape Maintenance District No. 1 - Appendix D
Fiscal Year 2024/25
Assessment Roll (Sorted by APN)
0176-521-19-0000 1910 HORSE TRAIL DR Annexation L10-H 6.00$ 0176-521-20-0000 1900 HORSE TRAIL DR Annexation L10-H 6.00$ 0176-521-21-0000 1011 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-22-0000 1021 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-23-0000 1031 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-27-0000 1061 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-28-0000 1041 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-29-0000 907 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-30-0000 949 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-31-0000 901 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-32-0000 951 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-531-01-0000 948 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-531-02-0000 944 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-531-03-0000 940 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-531-07-0000 924 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-531-08-0000 920 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-531-09-0000 916 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-531-12-0000 921 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-531-13-0000 931 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-531-18-0000 911 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-531-20-0000 936 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-531-21-0000 928 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-531-22-0000 932 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-531-24-0000 915 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-531-25-0000 947 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-531-26-0000 945 SUNSET HILLS LN Annexation L10-H 6.00$ 0292-032-39-0000 1251 RESEARCH DR Annexation L3-A 195.55$ 0292-032-40-0000 1115 RESEARCH DR Annexation L3-A 39.88$ 0292-032-41-0000 1110 RESEARCH DR Annexation L3-A 62.73$ 0292-032-42-0000 2351 LUGONIA AVE Annexation L3-A 301.84$ 0292-033-11-0000 1101 N CALIFORNIA ST Annexation L4-C 6.00$ 0292-033-13-0000 1101 N CALIFORNIA ST Annexation L12-H 6.00$ 0292-034-16-0000 941 CALIFORNIA ST Annexation L4-N 6.00$ 0292-063-45-0000 1720 W REDLANDS BLVD Annexation L10-C 6.00$ 0292-064-13-0000 2094 W REDLANDS BLVD Annexation L6-H 6.00$ 0292-064-17-0000 2098 W REDLANDS BLVD Annexation L6-H 6.00$ 0292-064-21-0000 2046 REDLANDS BLVD Annexation L6-H 6.00$ 0292-064-22-0000 2072 W REDLANDS BLVD Annexation L6-H 6.00$ 0292-064-23-0000 2070 W REDLANDS BLVD Annexation L6-H 6.00$ 0292-064-24-0000 2050 REDLANDS BLVD Annexation L6-H 6.00$ 0292-064-25-0000 2068 W REDLANDS BLVD Annexation L6-H 6.00$ 0292-064-26-0000 2062 REDLANDS BLVD Annexation L6-H 6.00$ 0292-064-27-0000 2052 REDLANDS BLVD Annexation L6-H 6.00$ 0292-152-39-0000 2015 PARK AVE Annexation L10-B 6.00$
0292-153-24-0000 1915 REDLANDS BLVD Annexation L5-A 6.00$ 0292-153-25-0000 1911 REDLANDS BLVD Annexation L5-A 6.00$ 0292-153-26-0000 721 NEVADA ST Annexation L5-A 6.00$
0292-153-27-0000 721 NEVADA ST Annexation L5-A 6.00$
0292-154-12-0000 1991 PARK AVE Annexation L8-D 6.00$
0292-156-21-0000 1717 PARK AVE Annexation L4-V 6.00$
0292-157-16-0000 1625 W REDLANDS BLVD Annexation L9-A 6.00$ 0292-157-20-0000 560 IOWA ST Annexation L12-J 6.00$
0292-157-31-0000 1615 REDLANDS BLVD Annexation L5-G 6.00$ 0292-158-15-0000 ALABAMA ST Annexation L11-B 6.00$
0292-165-15-0000 1890 ORANGE AVE Annexation L6-F 6.00$
Fiscal Year 2022/23 Page 7 of 11
Redlands Regular Meeting of 06-18-2024
481 of 1122
APN SITUS ADDRESS ANNEXATION CHARGE
City of Redlands
Landscape Maintenance District No. 1 - Appendix D
Fiscal Year 2024/25
Assessment Roll (Sorted by APN)
0292-166-11-0000 1710 BARTON RD Annexation L4-K 6.00$
0292-182-30-0000 614 ALABAMA ST Annexation L4-T 6.00$
0292-182-31-0000 614 ALABAMA ST Annexation L4-T 6.00$
0292-192-11-0000 301 TENNESSEE ST Annexation L7-E 6.00$ 0292-201-37-0000 141 KANSAS ST Annexation L7-B 6.00$
0292-201-39-0000 125 KANSAS ST Annexation L7-B 6.00$
0292-201-40-0000 210 BUSINESS CENTER CT Annexation L7-B 6.00$ 0292-202-17-0000 298 KANSAS ST Annexation L10-A 6.00$
0292-202-18-0000 KANSAS ST Annexation L10-A 6.00$
0292-251-10-0000 1280 ALABAMA ST Annexation L12-G 6.00$ 0292-310-07-0000 633 AMIGOS DR Annexation L6-B 6.00$
0292-310-36-0000 617 AMIGOS DR Annexation L7-F 6.00$
0292-321-10-0000 1981 W LUGONIA AVE Annexation L4-G 6.00$ 0292-331-15-0000 1910 ORANGE TREE LN Annexation L5-E 6.00$ 0292-331-16-0000 1902 ORANGE TREE LN Annexation L5-E 6.00$ 0292-341-17-0000 1751 PLUM LN Annexation L12-I 6.00$
0292-341-24-0000 1711 PLUM LN Annexation L11-A 6.00$
0292-341-25-0000 1741 PLUM LN Annexation L11-A 6.00$
0292-351-08-0000 1806 ORANGE TREE LN Annexation L11-C 6.00$ 0292-381-08-0000 1653 PLUM LN Annexation L6-G 6.00$
0292-441-11-0000 1230 INDIANA CT Annexation L5-B 6.00$
0292-441-12-0000 1226 INDIANA CT Annexation L5-B 6.00$
0292-441-13-0000 1222 INDIANA CT Annexation L5-B 6.00$
0292-441-14-0000 1214 INDIANA CT Annexation L5-B 6.00$
0292-441-15-0000 1210 INDIANA CT Annexation L5-B 6.00$
0293-172-16-0000 1500 BARTON RD Annexation L4-B 27.00$
0293-172-17-0000 1536 BARTON RD Annexation L4-B 27.00$
0293-172-18-0000 1500 BARTON RD Annexation L4-B 6.00$
0293-421-01-0000 1809 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-02-0000 1812 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-03-0000 1810 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-04-0000 1808 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-05-0000 1806 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-06-0000 1804 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-07-0000 1802 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-08-0000 1800 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-09-0000 1746 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-10-0000 1744 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-11-0000 1742 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-12-0000 1740 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-13-0000 1738 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-14-0000 1736 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-15-0000 1734 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-16-0000 1732 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-17-0000 1730 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-18-0000 1726 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-19-0000 1724 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-20-0000 1720 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-21-0000 1716 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-22-0000 1706 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-23-0000 1700 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-24-0000 1701 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-25-0000 1703 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-26-0000 1705 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-27-0000 1707 MORNING DOVE LN Annexation L12-F 6.00$ Fiscal Year 2022/23 Page 8 of 11
Redlands Regular Meeting of 06-18-2024
482 of 1122
APN SITUS ADDRESS ANNEXATION CHARGE
City of Redlands
Landscape Maintenance District No. 1 - Appendix D
Fiscal Year 2024/25
Assessment Roll (Sorted by APN)
0293-421-28-0000 1709 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-29-0000 1711 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-30-0000 1715 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-31-0000 1717 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-32-0000 1719 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-33-0000 1721 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-34-0000 1723 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-35-0000 1725 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-36-0000 1727 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-37-0000 1729 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-38-0000 1731 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-39-0000 1733 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-40-0000 1735 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-41-0000 1737 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-42-0000 1743 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-43-0000 1747 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-44-0000 1803 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-45-0000 1805 MORNING DOVE LN Annexation L12-F 6.00$ 0294-091-47-0000 SMILEY RIDGE Annexation L5-F 6.00$
0294-091-48-0000 1821 SMILEY RIDGE Annexation L5-F 6.00$ 1212-041-01-0000 1021 E PIONEER AVE Annexation L10-F 6.00$ 1212-081-54-0000 1709 DEANNA Annexation L1-B 101.35$
1212-081-55-0000 1711 DEANNA Annexation L1-B 101.35$
1212-081-56-0000 1715 DEANNA Annexation L1-B 101.35$
1212-081-57-0000 1719 DEANNA Annexation L1-B 101.35$
1212-081-58-0000 1723 DEANNA Annexation L1-B 101.35$
1212-081-59-0000 1727 DEANNA WY Annexation L1-B 101.35$ 1212-081-60-0000 1731 DEANNA Annexation L1-B 101.35$
1212-081-61-0000 1712 DEANNA Annexation L1-B 101.35$
1212-081-62-0000 1708 DEANNA Annexation L1-B 101.35$
1212-141-01-0000 1009 DOYLE Annexation L1-A 92.57$
1212-141-02-0000 1013 DOYLE Annexation L1-A 92.57$
1212-141-03-0000 1017 DOYLE Annexation L1-A 92.57$
1212-141-04-0000 1021 DOYLE Annexation L1-A 92.57$
1212-141-05-0000 1025 DOYLE ST Annexation L1-A 92.57$
1212-141-06-0000 1029 DOYLE Annexation L1-A 92.57$
1212-141-07-0000 1033 DOYLE Annexation L1-A 92.57$
1212-141-08-0000 1037 DOYLE AVE Annexation L1-A 92.57$
1212-141-09-0000 1041 DOYLE Annexation L1-A 92.57$
1212-141-10-0000 1045 DOYLE Annexation L1-A 92.57$
1212-141-11-0000 1058 STICKNEY Annexation L1-A 92.57$
1212-141-12-0000 1054 STICKNEY Annexation L1-A 92.57$
1212-141-13-0000 1050 STICKNEY Annexation L1-A 92.57$
1212-141-14-0000 1046 STICKNEY Annexation L1-A 92.57$
1212-141-15-0000 1042 STICKNEY Annexation L1-A 92.57$
1212-141-16-0000 1038 STICKNEY CIR Annexation L1-A 101.83$ 1212-141-17-0000 1034 STICKNEY Annexation L1-A 101.83$
1212-141-18-0000 1030 STICKNEY DR Annexation L1-A 101.83$ 1212-141-19-0000 1026 STICKNEY CIR Annexation L1-A 101.83$ 1212-141-20-0000 1022 STICKNEY AVE Annexation L1-A 101.83$ 1212-141-21-0000 1018 STICKNEY Annexation L1-A 101.83$
1212-141-22-0000 1014 STICKNEY Annexation L1-A 101.83$
1212-141-23-0000 1010 STICKNEY Annexation L1-A 101.83$
1212-141-24-0000 1006 STICKNEY Annexation L1-A 101.83$
1212-141-25-0000 1007 STICKNEY Annexation L1-A 92.57$
Fiscal Year 2022/23 Page 9 of 11
Redlands Regular Meeting of 06-18-2024
483 of 1122
APN SITUS ADDRESS ANNEXATION CHARGE
City of Redlands
Landscape Maintenance District No. 1 - Appendix D
Fiscal Year 2024/25
Assessment Roll (Sorted by APN)
1212-141-26-0000 1011 STICKNEY Annexation L1-A 92.57$
1212-141-27-0000 1015 STICKNEY Annexation L1-A 92.57$
1212-141-28-0000 1019 STICKNEY Annexation L1-A 92.57$
1212-141-29-0000 1023 STICKNEY Annexation L1-A 92.57$
1212-141-30-0000 1027 STICKNEY Annexation L1-A 92.57$
1212-141-31-0000 1031 STICKNEY Annexation L1-A 92.57$
1212-141-32-0000 1032 DOYLE Annexation L1-A 92.57$
1212-141-33-0000 1028 DOYLE Annexation L1-A 92.57$
1212-141-34-0000 1024 DOYLE AVE Annexation L1-A 92.57$
1212-141-35-0000 1020 DOYLE Annexation L1-A 92.57$
1212-141-36-0000 1016 DOYLE Annexation L1-A 92.57$
1212-141-37-0000 1012 DOYLE Annexation L1-A 92.57$
1212-141-38-0000 1008 DOYLE Annexation L1-A 92.57$
1212-141-39-0000 1601 DEANNA Annexation L1-B 111.48$
1212-141-40-0000 1605 DEANNA Annexation L1-B 101.35$
1212-141-41-0000 1609 DEANNA Annexation L1-B 101.35$
1212-141-42-0000 1613 DEANNA Annexation L1-B 101.35$
1212-141-43-0000 1617 DEANNA Annexation L1-B 101.35$
1212-141-44-0000 1621 DEANNA Annexation L1-B 101.35$
1212-141-45-0000 1625 DEANNA Annexation L1-B 101.35$
1212-141-46-0000 1701 DEANNA Annexation L1-B 101.35$
1212-141-47-0000 1705 DEANNA Annexation L1-B 101.35$
1212-141-48-0000 1704 DEANNA WY Annexation L1-B 101.35$ 1212-141-49-0000 1700 DEANNA Annexation L1-B 101.35$
1212-141-50-0000 1622 DEANNA Annexation L1-B 101.35$
1212-141-51-0000 1618 DEANNA Annexation L1-B 101.35$
1212-141-52-0000 1614 DEANNA Annexation L1-B 101.35$
1212-141-53-0000 1606 DEANNA Annexation L1-B 101.35$
1212-141-54-0000 1602 DEANNA Annexation L1-B 111.48$
1212-191-60-0000 1572 GROVE ST Annexation L4-W 6.00$
1212-191-61-0000 1588 GROVE ST Annexation L4-W 6.00$
1212-191-62-0000 1564 GROVE ST Annexation L4-W 6.00$
1212-191-63-0000 1560 GROVE ST Annexation L4-W 6.00$
1212-191-64-0000 1556 GROVE ST Annexation L4-W 6.00$
1212-191-65-0000 1552 GROVE ST Annexation L4-W 6.00$
1212-191-66-0000 1548 GROVE ST Annexation L4-W 6.00$
1212-191-67-0000 1544 GROVE ST Annexation L4-W 6.00$
1212-191-68-0000 1540 GROVE ST Annexation L4-W 6.00$
1212-191-69-0000 1536 GROVE ST Annexation L4-W 6.00$
1212-191-70-0000 1541 KELLY AVE Annexation L4-W 6.00$
1212-191-71-0000 1545 KELLY AVE Annexation L4-W 6.00$
1212-191-72-0000 1549 KELLY AVE Annexation L4-W 6.00$
1212-191-73-0000 1553 KELLY AVE Annexation L4-W 6.00$
1212-191-74-0000 1557 KELLY AVE Annexation L4-W 6.00$
1212-191-75-0000 1561 KELLY ST Annexation L4-W 6.00$
1212-191-76-0000 1565 KELLY ST Annexation L4-W 6.00$
1212-191-77-0000 1569 KELLY ST Annexation L4-W 6.00$
1212-191-78-0000 1573 KELLY ST Annexation L4-W 6.00$
1212-191-79-0000 1577 KELLY ST Annexation L4-W 6.00$
1212-201-01-0000 1572 NELSON ST Annexation L6-E 6.00$
1212-201-02-0000 1568 NELSON ST Annexation L6-E 6.00$
1212-201-03-0000 1560 NELSON ST Annexation L6-E 6.00$
1212-201-04-0000 1556 NELSON ST Annexation L6-E 6.00$
1212-201-05-0000 1552 NELSON ST Annexation L6-E 6.00$
1212-201-06-0000 1548 NELSON ST Annexation L6-E 6.00$
Fiscal Year 2022/23 Page 10 of 11
Redlands Regular Meeting of 06-18-2024
484 of 1122
APN SITUS ADDRESS ANNEXATION CHARGE
City of Redlands
Landscape Maintenance District No. 1 - Appendix D
Fiscal Year 2024/25
Assessment Roll (Sorted by APN)
1212-201-07-0000 1540 NELSON ST Annexation L6-E 6.00$
1212-201-08-0000 1536 NELSON ST Annexation L6-E 6.00$
1212-201-09-0000 1528 NELSON ST Annexation L6-E 6.00$
1212-201-10-0000 1524 NELSON ST Annexation L6-E 6.00$
1212-201-11-0000 1520 NELSON ST Annexation L6-E 6.00$
1212-201-12-0000 1346 PARADISE WY Annexation L6-E 6.00$ 1212-201-13-0000 1343 PENNSYLVANIA AVE Annexation L6-E 6.00$ 1212-201-14-0000 1349 PENNSYLVANIA AVE Annexation L6-E 6.00$ 1212-201-15-0000 1350 PARADISE WY Annexation L6-E 6.00$ 1212-201-16-0000 1354 PARADISE WY Annexation L6-E 6.00$ 1212-201-17-0000 1521 MORIARTY ST Annexation L6-E 6.00$ 1212-201-18-0000 1525 MORIARTY ST Annexation L6-E 6.00$ 1212-201-19-0000 1529 MORIARTY ST Annexation L6-E 6.00$ 1212-201-20-0000 1533 MORIARTY ST Annexation L6-E 6.00$ 1212-201-21-0000 1537 MORIARTY ST Annexation L6-E 6.00$ 1212-201-22-0000 1541 MORIARTY ST Annexation L6-E 6.00$ 1212-201-23-0000 1545 MORIARTY ST Annexation L6-E 6.00$ 1212-201-24-0000 1549 MORIARTY ST Annexation L6-E 6.00$ 1212-201-25-0000 1553 MORIARTY ST Annexation L6-E 6.00$ 1212-201-26-0000 1557 MORIARTY ST Annexation L6-E 6.00$ 1212-201-27-0000 1561 MORIARTY ST Annexation L6-E 6.00$ Summary Fields Value
APN total count: 571
CHARGE total sum: 28,784.34$
Fiscal Year 2022/23 Page 11 of 11
Redlands Regular Meeting of 06-18-2024
485 of 1122
1 I:\cmo\Ordinances\2970 Establishing FY24-25 Annual Assessments for SLMD No. 1.docx-ms
ORDINANCE NO. 2970
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF REDLANDS ESTABLISHING FISCAL YEAR 2024/25 ANNUAL ASSESSMENTS FOR STREET LIGHTING MAINTENANCE DISTRICT NO. 1 IN ACCORDANCE WITH THE LIGHTING AND LANDSCAPING ACT OF 1972
WHEREAS, on September 19, 1989, City Council ordered the formation of Street Lighting District No. 1 (the “District”), pursuant to Chapter 2.5 of Part 1 of Division 2 of Title 5 (commencing with Section 53311) of the California Government Code, commonly known as the "Mello-Roos Community Facilities Act of 1982" (the "Act"); and WHEREAS, the purpose of the District is to ensure satisfactory levels of funding for street lighting maintenance are provided. District assessments provide funding to generate funding for electricity to power street lights, labor, material, and equipment to replace burned out or damaged street light bulbs, and damaged street light poles for properties annexed into the district, and to provide administrative management of the District; and,
WHEREAS, on May 7, 2024, City Council approved Donald Young, One Stop Permit Center Manager, as the Assessment Engineer for the District and the Assessment Engineer, Mr. Young is responsible for the preparation of the Engineer’s Report required to levy the annual assessment in accordance with the California Government Code; and,
WHEREAS, on June 4, 2024 City Council adopted Resolution No. 8543, preliminarily approving the Engineer's Report for the District; and,
WHEREAS, on June 4, 2024, City Council adopted Resolution No. 8544, setting June 18, 2024 as the Public Hearing date for consideration of levying Fiscal Year 2024/2025 assessments in accordance with the Lighting and Landscaping Act of 1972.
NOW, THEREFORE, the City Council of the City of Redlands, acting in its capacity as the legislative body of Street Lighting Maintenance District No. 1, ORDAINS as follows:
Section 1. The above recitals are all true and correct.
Section 2. By the passage of this Ordinance, the Council authorizes the levy of a special tax at a rate in accordance with the rate and method of apportionment set forth in the Engineer’s Report for the District on file with City Clerk of the City of Redlands, incorporated by reference herein, being the rate and method of apportionment specified in the Resolution of Intention to Establish the District.
Section 3. Properties or entities of the state, federal or other local governments shall, except as otherwise provided in Sections 53317.3 and 53317.5 of the Act, be exempt from the special tax.
Redlands Regular Meeting of 06-18-2024
486 of 1122
2 I:\cmo\Ordinances\2970 Establishing FY24-25 Annual Assessments for SLMD No. 1.docx-ms
Section 4. Only those properties identified in the Engineer’s Report are subject to assessments of the District with assessment amounts as listed in Exhibit “A” attached hereto and incorporated by reference herein.
Section 5. All of the collections of the special tax shall be used as provided for in the Act and the Resolution of Formation.
Section 6. The special tax shall be collected in the same manner as ordinary ad valorem property taxes are collected and shall be subject to the same penalties and the same procedure, sale and lien priority in case of delinquency as is provided for ad valorem taxes, as such procedure may be modified by law from time to time.
Section 7. The City Council hereby determines that the adoption of this ordinance is exempt from review under the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines section 15061(b)(3) because this City Council determines that it can be seen with certainty that approval of this ordinance will have no direct or indirect impact on the physical environment, and that approval of this ordinance is not a “project” under CEQA as that term is defined in Public Resources Code section 21065.
Section 8. Severability. If any section, sentence, clause or phrase of this ordinance or the application thereof to any entity, person or circumstance is held for any reason to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect other provisions or applications of this ordinance which can be given effect without the invalid provisions or application, and to this end the provisions of this ordinance are severable. The City Council of the City of Redlands hereby declares that it would have adopted this ordinance and each section, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsections, sentences, clauses or phrases be declared invalid or unconstitutional.
Section 9. The Mayor shall sign this ordinance and the City Clerk shall certify to the adoption of this ordinance and shall cause it, or a summary of it, to be published once in a newspaper of general circulation within the City, and thereafter, this ordinance shall take effect as provided by law.
Section 10. The District Assessment Engineer is hereby authorized to transmit a certified copy of this ordinance and necessary documents to the San Bernardino County Assessor and Treasurer-Tax Collector, and to perform all other acts which are required by the Act, this ordinance, or by law in order to accomplish the purpose of this ordinance.
________________________
Eddie Tejeda, Mayor
ATTEST:
____________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-18-2024
487 of 1122
3 I:\cmo\Ordinances\2970 Establishing FY24-25 Annual Assessments for SLMD No. 1.docx-ms
I, Jeanne Donaldson, City Clerk, City of Redlands, hereby certify that the foregoing Ordinance was duly adopted by the City Council at the regular meeting thereof, held on the ______day of _____________2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-18-2024
488 of 1122
4 I:\cmo\Ordinances\2970 Establishing FY24-25 Annual Assessments for SLMD No. 1.docx-ms
EXHIBIT “A”
Appendix D from Engineer’s Report, Roll 2024
Redlands Regular Meeting of 06-18-2024
489 of 1122
APN SITUS ADDRESS ANNEXATION ZONE CHARGE
0167-081-13-0000 Annexation S10-E Zone 1 & 3 $13.76
0167-081-14-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-15-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-16-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-17-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-18-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-19-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-20-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-21-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-22-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-23-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-24-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-25-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-26-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-27-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-28-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-29-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-30-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-31-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-32-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-33-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-34-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-35-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-36-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-37-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-38-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-39-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-40-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-41-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-42-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-43-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-44-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-45-0000 Annexation S10-E Zone 1 & 3 13.76
0167-101-13-0000 Annexation S7-E Zone 1 & 3 198.10
0167-231-19-0000 Annexation S1-D Zone 3 20.05
0167-231-20-0000 Annexation S1-D Zone 3 20.05
0167-231-21-0000 Annexation S1-D Zone 3 20.05
0167-271-61-0000 Annexation S3-D Zone 3 100.25
0167-851-39-0000 Annexation S5-B Zone 1 14.05
0167-851-40-0000 Annexation S5-B Zone 1 14.05
0167-851-41-0000 Annexation S5-B Zone 1 14.05
0167-851-42-0000 Annexation S5-B Zone 1 14.05
0167-851-43-0000 Annexation S5-B Zone 1 14.05
0167-851-44-0000 Annexation S5-B Zone 1 14.05
0167-851-45-0000 Annexation S5-B Zone 1 14.05
0167-851-46-0000 Annexation S5-B Zone 1 14.05
0167-851-47-0000 Annexation S5-B Zone 1 14.05
0167-851-48-0000 Annexation S5-B Zone 1 14.05
0167-851-49-0000 Annexation S5-B Zone 1 14.05
0167-851-50-0000 Annexation S5-B Zone 1 14.05
0167-851-51-0000 Annexation S5-B Zone 1 14.05
0167-851-52-0000 Annexation S5-B Zone 1 14.05
0167-851-53-0000 Annexation S5-B Zone 1 14.05
0167-851-54-0000 Annexation S5-B Zone 1 14.05
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
Redlands Regular Meeting of 06-18-2024
490 of 1122
APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0167-851-55-0000 Annexation S5-B Zone 1 14.05
0167-851-56-0000 Annexation S5-B Zone 1 14.05
0167-861-37-0000 Annexation S5-B Zone 1 14.05
0167-861-38-0000 Annexation S5-B Zone 1 14.05
0167-861-39-0000 Annexation S5-B Zone 1 14.05
0167-861-40-0000 Annexation S5-B Zone 1 14.05
0167-861-41-0000 Annexation S5-B Zone 1 14.05
0167-861-42-0000 Annexation S5-B Zone 1 14.05
0167-861-43-0000 Annexation S5-B Zone 1 14.05
0167-861-44-0000 Annexation S5-B Zone 1 14.05
0167-861-45-0000 Annexation S5-B Zone 1 14.05
0167-861-46-0000 Annexation S5-B Zone 1 14.05
0167-861-47-0000 Annexation S5-B Zone 1 14.05
0167-861-48-0000 Annexation S5-B Zone 1 14.05
0167-861-49-0000 Annexation S5-B Zone 1 14.05
0167-861-50-0000 Annexation S5-B Zone 1 14.05
0167-861-51-0000 Annexation S5-B Zone 1 14.05
0167-861-52-0000 Annexation S5-B Zone 1 14.05
0167-861-53-0000 Annexation S5-B Zone 1 14.05
0167-861-54-0000 Annexation S5-B Zone 1 14.05
0168-271-13-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-14-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-15-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-16-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-17-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-18-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-19-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-20-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-21-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-22-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-23-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-24-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-25-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-26-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-27-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-28-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-29-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-30-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-31-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-32-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-33-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-34-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-35-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-36-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-37-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-38-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-39-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-40-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-41-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-42-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-43-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-44-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-45-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-46-0000 Annexation S10-U Zone 1, 3 & 4 14.32
Redlands Regular Meeting of 06-18-2024
491 of 1122
APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0168-271-47-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-48-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-731-01-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-02-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-03-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-04-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-05-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-06-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-07-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-08-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-09-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-10-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-11-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-12-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-13-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-14-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-15-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-16-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-17-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-18-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-19-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-20-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-21-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-22-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-23-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-24-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-25-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-01-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-02-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-03-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-04-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-05-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-06-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-07-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-08-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-09-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-10-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-11-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-12-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-13-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-14-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-15-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-16-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-17-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-18-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-19-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-20-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-21-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-22-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-23-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-24-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-25-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-26-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-27-0000 Annexation S10-C Zone 1, 3 & 4 17.12
Redlands Regular Meeting of 06-18-2024
492 of 1122
APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0168-741-28-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-29-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-30-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-31-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-32-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-33-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-34-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-35-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-36-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-37-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-38-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-39-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-40-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-41-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-42-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-43-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-44-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-45-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-46-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-47-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-48-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-49-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-50-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-51-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-52-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-53-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-54-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-55-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-56-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-57-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-58-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-59-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-60-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-61-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-62-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-63-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-64-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-65-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-66-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-67-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-68-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-69-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-70-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-71-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-72-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-73-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-74-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-75-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-76-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-77-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-78-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-01-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-02-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-03-0000 Annexation S10-C Zone 1, 3 & 4 17.12
Redlands Regular Meeting of 06-18-2024
493 of 1122
APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0168-751-04-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-05-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-06-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-07-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-08-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-09-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-10-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-11-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-12-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-13-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-14-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-15-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-16-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-17-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-18-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-19-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-20-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-21-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-22-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-23-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-24-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-25-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-26-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-27-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-28-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-29-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-30-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-31-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-32-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-33-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-34-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-35-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-36-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-37-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-38-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-39-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-40-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-41-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-42-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-43-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-44-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-45-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-46-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-47-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-48-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-49-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-50-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-51-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-52-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-53-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-54-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-55-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-56-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-771-01-0000 Annexation S10-H Zone 1 & 4 15.27
Redlands Regular Meeting of 06-18-2024
494 of 1122
APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0168-771-02-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-03-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-04-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-05-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-06-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-07-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-08-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-09-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-10-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-11-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-12-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-13-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-14-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-15-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-16-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-17-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-18-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-19-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-20-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-21-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-22-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-23-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-24-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-25-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-26-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-27-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-28-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-29-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-30-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-31-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-32-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-33-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-34-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-35-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-36-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-37-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-38-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-39-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-40-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-41-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-42-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-43-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-44-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-45-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-46-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-47-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-48-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-49-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-50-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-01-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-02-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-03-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-04-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-05-0000 Annexation S10-H Zone 1 & 4 15.27
Redlands Regular Meeting of 06-18-2024
495 of 1122
APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0168-781-06-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-07-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-08-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-09-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-10-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-11-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-12-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-13-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-14-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-15-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-16-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-17-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-18-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-19-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-20-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-21-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-22-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-23-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-24-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-25-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-26-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-27-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-28-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-29-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-30-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-31-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-32-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-33-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-34-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-01-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-02-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-03-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-04-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-05-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-06-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-07-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-08-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-09-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-10-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-11-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-12-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-13-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-14-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-15-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-16-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-17-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-18-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-19-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-20-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-21-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-22-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-23-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-24-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-25-0000 Annexation S10-H Zone 1 & 4 15.27
Redlands Regular Meeting of 06-18-2024
496 of 1122
APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0168-791-26-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-27-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-28-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-01-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-02-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-03-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-04-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-05-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-06-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-07-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-08-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-09-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-10-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-11-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-12-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-13-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-14-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-15-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-16-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-17-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-18-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-19-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-20-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-21-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-22-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-23-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-24-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-25-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-26-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-27-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-28-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-29-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-30-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-31-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-32-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-33-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-34-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-35-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-36-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-37-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-38-0000 Annexation S10-H Zone 1 & 4 15.27
0169-011-32-0000 Annexation S10-J Zone 4 29.44
0169-011-33-0000 Annexation S10-J Zone 4 29.44
0169-011-34-0000 Annexation S10-J Zone 4 29.44
0169-011-35-0000 Annexation S10-J Zone 4 29.44
0169-011-38-0000 Annexation S10-J Zone 4 14.72
0169-011-39-0000 Annexation S10-J Zone 4 14.72
0169-043-14-0000 Annexation S4-D Zone 1 58.35
0169-053-12-0000 Annexation S1-L Zone 3 20.05
0169-131-33-0000 Annexation S1-F Zone 1 19.45
0169-142-11-0000 Annexation S1-I Zone 3 20.05
0169-182-02-0000 Annexation S1-P Zone 1 12.97
0169-182-03-0000 Annexation S1-P Zone 1 12.97
0169-182-04-0000 Annexation S1-P Zone 1 12.97
Redlands Regular Meeting of 06-18-2024
497 of 1122
APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0169-212-17-0000 Annexation S1-Y Zone 3 60.15
0169-212-18-0000 Annexation S1-Y Zone 3 20.05
0169-212-19-0000 Annexation S1-Y Zone 3 20.05
0169-212-20-0000 Annexation S1-Y Zone 3 40.10
0169-212-21-0000 Annexation S1-Y Zone 3 80.20
0169-212-22-0000 Annexation S1-Y Zone 3 60.15
0169-212-23-0000 Annexation S1-Y Zone 3 20.05
0169-212-24-0000 Annexation S1-Y Zone 3 20.05
0169-212-25-0000 Annexation S1-Y Zone 3 20.05
0169-212-26-0000 Annexation S1-Y Zone 3 20.05
0169-212-27-0000 Annexation S1-Y Zone 3 20.05
0169-272-29-0000 Annexation S10-Q Zone 1 65.48
0169-281-39-0000 Annexation S3-C Zone 3 20.05
0169-281-45-0000 Annexation S10-Q Zone 2 98.22
0169-281-46-0000 Annexation S10-Q Zone 1 32.74
0169-301-08-0000 Annexation S4-G Zone 4 7.01
0169-301-10-0000 Annexation S4-G Zone 4 7.01
0169-301-11-0000 Annexation S4-G Zone 4 7.01
0169-313-16-0000 Annexation S4-I Zone 1 77.80
0169-321-01-0000 Annexation S3-A Zone 3 40.10
0169-321-02-0000 Annexation S3-A Zone 3 40.10
0169-343-07-0000 Annexation S1-T Zone 3 20.05
0169-411-07-0000 Annexation S1-H Zone 4 105.15
0170-481-20-0000 Annexation S10-F Zone 1 & 4 17.28
0170-481-21-0000 Annexation S10-F Zone 1 & 4 17.28
0170-481-22-0000 Annexation S10-F Zone 1 & 4 17.28
0170-481-23-0000 Annexation S10-F Zone 1 & 4 17.28
0170-481-24-0000 Annexation S10-F Zone 1 & 4 17.28
0170-481-25-0000 Annexation S10-F Zone 1 & 4 17.28
0170-481-26-0000 Annexation S10-F Zone 1 & 4 17.28
0170-481-27-0000 Annexation S10-F Zone 1 & 4 17.28
0170-481-28-0000 Annexation S10-F Zone 1 & 4 17.28
0170-481-29-0000 Annexation S10-F Zone 1 & 4 17.28
0170-481-30-0000 Annexation S10-F Zone 1 & 4 17.28
0170-481-31-0000 Annexation S10-F Zone 1 & 4 17.28
0170-481-32-0000 Annexation S10-F Zone 1 & 4 17.28
0170-481-33-0000 Annexation S10-F Zone 1 & 4 17.28
0170-481-34-0000 Annexation S10-F Zone 1 & 4 17.28
0171-011-67-0000 Annexation S10-V Zone 1 19.45
0171-161-17-0000 Annexation S7-A Zone 3 181.54
0171-171-34-0000 Annexation S1-S Zone 3 99.15
0171-202-30-0000 Annexation S4-C Zone 3 40.10
0171-202-33-0000 Annexation S5-C Zone 1 19.45
0171-203-13-0000 Annexation S6-B Zone 1 38.90
0171-331-04-0000 Annexation S1-J Zone 3 20.05
0171-332-30-0000 Annexation S7-D Zone 1 38.90
0171-341-33-0000 Annexation S3-J Zone 3 80.20
0171-383-19-0000 Annexation S1-E Zone 3 20.05
0171-383-20-0000 Annexation S1-E Zone 3 20.05
0171-431-05-0000 Annexation S10-P Zone 3 120.30
0172-031-49-0000 Annexation S1-M Zone 3 20.05
0172-091-24-0000 Annexation S10-G Zone 1 26.93
0172-091-25-0000 Annexation S10-G Zone 1 26.93
0172-091-26-0000 Annexation S10-G Zone 1 26.93
Redlands Regular Meeting of 06-18-2024
498 of 1122
APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0172-091-27-0000 Annexation S10-G Zone 1 26.93
0172-091-28-0000 Annexation S10-G Zone 1 26.93
0172-091-29-0000 Annexation S10-G Zone 1 26.93
0172-091-30-0000 Annexation S10-G Zone 1 26.93
0172-091-31-0000 Annexation S10-G Zone 1 26.93
0172-091-32-0000 Annexation S10-G Zone 1 26.93
0172-091-33-0000 Annexation S10-G Zone 1 26.93
0172-091-34-0000 Annexation S10-G Zone 1 26.93
0172-091-35-0000 Annexation S10-G Zone 1 26.93
0172-091-36-0000 Annexation S10-G Zone 1 26.93
0172-121-03-0000 Annexation S8-A Zone 3 20.05
0172-121-10-0000 Annexation S10-O Zone 3 26.73
0172-121-11-0000 Annexation S10-O Zone 3 26.73
0172-121-14-0000 Annexation S10-O Zone 3 26.73
0172-301-14-0000 Annexation S4-A Zone 4 25.24
0172-301-15-0000 Annexation S4-A Zone 4 12.62
0172-301-16-0000 Annexation S4-A Zone 4 12.62
0172-301-17-0000 Annexation S4-A Zone 4 12.62
0172-301-18-0000 Annexation S10-B Zone 1 & 4 23.48
0172-301-19-0000 Annexation S10-B Zone 1 & 4 23.48
0172-301-20-0000 Annexation S10-B Zone 1 & 4 23.48
0172-301-21-0000 Annexation S10-B Zone 1 & 4 23.48
0172-301-22-0000 Annexation S10-B Zone 1 & 4 23.48
0172-301-26-0000 Annexation S10-B Zone 1 & 4 23.48
0173-251-21-0000 Annexation S10-N Zone 3 60.15
0174-021-41-0000 Annexation S5-E Zone 1 19.45
0174-021-42-0000 Annexation S5-E Zone 1 19.45
0174-261-15-0000 Annexation S7-G Zone 1 155.60
0174-281-33-0000 Annexation S9-B Zone 1 14.59
0174-281-34-0000 Annexation S9-B Zone 1 14.59
0174-281-35-0000 Annexation S9-B Zone 1 14.59
0174-281-37-0000 Annexation S9-B Zone 1 14.59
0174-621-01-0000 Annexation S1-N Zone 1 19.45
0174-621-02-0000 Annexation S1-N Zone 1 19.45
0174-621-03-0000 Annexation S1-N Zone 1 19.45
0174-621-04-0000 Annexation S1-N Zone 1 19.45
0174-621-05-0000 Annexation S1-N Zone 1 19.45
0174-621-06-0000 Annexation S1-N Zone 1 19.45
0174-621-07-0000 Annexation S1-N Zone 1 19.45
0174-621-08-0000 Annexation S1-N Zone 1 19.45
0174-621-09-0000 Annexation S1-N Zone 1 19.45
0174-621-10-0000 Annexation S1-N Zone 1 19.45
0174-621-11-0000 Annexation S1-N Zone 1 19.45
0174-621-12-0000 Annexation S1-N Zone 1 19.45
0174-621-13-0000 Annexation S1-N Zone 1 19.45
0174-621-14-0000 Annexation S1-N Zone 1 19.45
0174-621-15-0000 Annexation S1-N Zone 1 19.45
0174-621-16-0000 Annexation S1-N Zone 1 19.45
0174-621-17-0000 Annexation S1-N Zone 1 19.45
0174-621-18-0000 Annexation S1-N Zone 1 19.45
0174-621-19-0000 Annexation S1-N Zone 1 19.45
0174-621-20-0000 Annexation S1-N Zone 1 19.45
0174-621-21-0000 Annexation S1-N Zone 1 19.45
0174-621-22-0000 Annexation S1-N Zone 1 19.45
Redlands Regular Meeting of 06-18-2024
499 of 1122
APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0174-621-23-0000 Annexation S1-N Zone 1 19.45
0174-621-24-0000 Annexation S1-N Zone 1 19.45
0174-621-25-0000 Annexation S1-N Zone 1 19.45
0174-621-26-0000 Annexation S1-N Zone 1 19.45
0174-621-27-0000 Annexation S1-N Zone 1 19.45
0174-621-28-0000 Annexation S1-N Zone 1 19.45
0174-621-29-0000 Annexation S1-N Zone 1 19.45
0174-621-30-0000 Annexation S1-N Zone 1 19.45
0174-621-31-0000 Annexation S1-N Zone 1 19.45
0174-621-32-0000 Annexation S1-N Zone 1 19.45
0174-621-33-0000 Annexation S1-N Zone 1 19.45
0174-621-34-0000 Annexation S1-N Zone 1 19.45
0174-621-35-0000 Annexation S1-N Zone 1 19.45
0174-631-01-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-02-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-03-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-04-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-05-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-06-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-07-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-08-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-09-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-11-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-12-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-13-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-14-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-15-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-16-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-17-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-18-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-19-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-20-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-21-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-22-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-23-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-24-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-25-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-26-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-27-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-28-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-29-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-30-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-31-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-32-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-33-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-34-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-35-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-37-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-38-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-39-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-40-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-41-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-42-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-43-0000 Annexation S10-A Zone 1 & 3 25.19
Redlands Regular Meeting of 06-18-2024
500 of 1122
APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0174-631-44-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-45-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-46-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-47-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-48-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-49-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-50-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-51-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-52-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-53-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-54-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-55-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-56-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-57-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-58-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-63-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-64-0000 Annexation S10-A Zone 1 & 3 25.19
0176-014-16-0000 Annexation S10-R Zone 3 30.08
0176-014-17-0000 Annexation S10-R Zone 3 30.08
0176-441-18-0000 Annexation S2-D Zone 1 33.07
0176-441-19-0000 Annexation S2-D Zone 1 33.07
0176-441-20-0000 Annexation S2-D Zone 1 33.07
0176-441-21-0000 Annexation S2-D Zone 1 33.07
0176-441-22-0000 Annexation S2-D Zone 1 33.07
0176-441-23-0000 Annexation S2-D Zone 1 33.07
0176-441-24-0000 Annexation S2-D Zone 1 33.07
0176-441-25-0000 Annexation S2-D Zone 1 33.07
0176-441-26-0000 Annexation S2-D Zone 1 33.07
0176-441-27-0000 Annexation S2-D Zone 1 33.07
0176-521-01-0000 Annexation S7-H Zone 2 41.50
0176-521-02-0000 Annexation S7-H Zone 2 41.50
0176-521-03-0000 Annexation S7-H Zone 2 41.50
0176-521-04-0000 Annexation S7-H Zone 2 41.50
0176-521-05-0000 Annexation S7-H Zone 2 41.50
0176-521-06-0000 Annexation S7-H Zone 2 41.50
0176-521-07-0000 Annexation S7-H Zone 2 41.50
0176-521-08-0000 Annexation S7-H Zone 2 41.50
0176-521-09-0000 Annexation S7-H Zone 2 41.50
0176-521-10-0000 Annexation S7-H Zone 2 41.50
0176-521-11-0000 Annexation S7-H Zone 2 41.50
0176-521-12-0000 Annexation S7-H Zone 2 41.50
0176-521-13-0000 Annexation S7-H Zone 2 41.50
0176-521-18-0000 Annexation S7-H Zone 2 41.50
0176-521-19-0000 Annexation S7-H Zone 2 41.50
0176-521-20-0000 Annexation S7-H Zone 2 41.50
0176-521-21-0000 Annexation S7-H Zone 2 41.50
0176-521-22-0000 Annexation S7-H Zone 2 41.50
0176-521-23-0000 Annexation S7-H Zone 2 41.50
0176-521-27-0000 Annexation S7-H Zone 2 41.50
0176-521-28-0000 Annexation S7-H Zone 2 41.50
0176-521-29-0000 Annexation S7-H Zone 2 41.50
0176-521-30-0000 Annexation S7-H Zone 2 41.50
0176-521-31-0000 Annexation S7-H Zone 2 41.50
0176-521-32-0000 Annexation S7-H Zone 2 41.50
Redlands Regular Meeting of 06-18-2024
501 of 1122
APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0176-531-01-0000 Annexation S7-H Zone 2 41.50
0176-531-02-0000 Annexation S7-H Zone 2 41.50
0176-531-03-0000 Annexation S7-H Zone 2 41.50
0176-531-07-0000 Annexation S7-H Zone 2 41.50
0176-531-08-0000 Annexation S7-H Zone 2 41.50
0176-531-09-0000 Annexation S7-H Zone 2 41.50
0176-531-12-0000 Annexation S7-H Zone 2 41.50
0176-531-13-0000 Annexation S7-H Zone 2 41.50
0176-531-26-0000 Annexation S7-H Zone 2 41.50
0176-531-18-0000 Annexation S7-H Zone 2 41.50
0176-531-20-0000 Annexation S7-H Zone 2 41.50
0176-531-21-0000 Annexation S7-H Zone 2 41.50
0176-531-22-0000 Annexation S7-H Zone 2 41.50
0176-531-24-0000 Annexation S7-H Zone 2 41.50
0176-531-25-0000 Annexation S7-H Zone 2 41.50
0292-032-39-0000 Original District Zone 3 200.50
0292-032-40-0000 Original District Zone 3 40.10
0292-032-41-0000 Original District Zone 3 60.15
0292-032-42-0000 Original District Zone 3 320.80
0292-033-11-0000 Annexation S1-C Zone 4 231.33
0292-033-13-0000 Annexation S9-D Zone 3 80.20
0292-034-16-0000 Annexation S1-O Zone 3 20.05
0292-063-45-0000 Annexation S7-C Zone 4 42.06
0292-064-13-0000 Annexation S3-H Zone 4 84.12
0292-064-17-0000 Annexation S3-H Zone 4 84.12
0292-064-21-0000 Annexation S3-H Zone 4 84.12
0292-064-22-0000 Annexation S3-H Zone 4 42.06
0292-064-23-0000 Annexation S3-H Zone 4 42.06
0292-064-24-0000 Annexation S3-H Zone 4 147.21
0292-064-25-0000 Annexation S3-H Zone 4 42.06
0292-064-26-0000 Annexation S3-H Zone 4 21.03
0292-064-27-0000 Annexation S3-H Zone 4 21.03
0292-152-39-0000 Annexation S7-B Zone 3 100.25
0292-153-24-0000 Annexation S2-A Zone 3 80.20
0292-153-25-0000 Annexation S2-A Zone 3 80.20
0292-153-26-0000 Annexation S2-A Zone 3 40.10
0292-153-27-0000 Annexation S2-A Zone 3 40.10
0292-153-28-0000 Annexation S10-I Zone 1 & 4 59.43
0292-153-30-0000 Annexation S10-I Zone 1 & 4 19.81
0292-153-31-0000 Annexation S10-I Zone 1 & 4 59.43
0292-153-32-0000 Annexation S10-I Zone 1 & 4 19.81
0292-153-33-0000 Annexation S10-I Zone 1 & 4 19.81
0292-153-34-0000 Annexation S10-I Zone 1 & 4 19.81
0292-153-35-0000 Annexation S10-I Zone 1 & 4 19.81
0292-153-36-0000 Annexation S10-I Zone 1 & 4 19.81
0292-153-37-0000 Annexation S10-I Zone 1 & 4 19.81
0292-153-38-0000 Annexation S10-I Zone 1 & 4 19.81
0292-153-39-0000 Annexation S10-I Zone 1 & 4 79.24
0292-153-40-0000 Annexation S10-I Zone 1 & 4 19.81
0292-153-41-0000 Annexation S10-I Zone 1 & 4 19.81
0292-153-42-0000 Annexation S10-I Zone 1 & 4 19.81
0292-153-43-0000 Annexation S10-I Zone 1 & 4 19.81
0292-154-12-0000 Annexation S5-D Zone 3 100.25
0292-154-22-0000 Annexation S10-K Zone 1 & 4 80.96
Redlands Regular Meeting of 06-18-2024
502 of 1122
APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0292-154-23-0000 Annexation S10-K Zone 1 & 4 19.45
0292-154-24-0000 Annexation S10-K Zone 1 & 4 19.45
0292-154-25-0000 Annexation S10-K Zone 1 & 4 19.45
0292-156-21-0000 Annexation S1-W Zone 3 120.30
0292-157-16-0000 Annexation S6-A Zone 4 189.27
0292-157-20-0000 Annexation S9-E Zone 1 19.45
0292-157-31-0000 Annexation S2-H Zone 4 21.03
0292-158-17-0000 Annexation S8-B Zone 3 40.10
0292-165-15-0000 Annexation S3-F Zone 3 & 4 222.51
0292-166-11-0000 Annexation S1-K Zone 4 273.39
0292-182-30-0000 Annexation S1-U Zone 4 21.03
0292-182-31-0000 Annexation S1-U Zone 4 21.03
0292-192-11-0000 Annexation S4-E Zone 4 231.33
0292-201-37-0000 Annexation S4-B Zone 3 40.10
0292-201-39-0000 Annexation S4-B Zone 3 47.57
0292-310-07-0000 Annexation S3-B Zone 1 19.45
0292-310-36-0000 Annexation S4-F Zone 1 38.90
0292-310-42-0000 Annexation S10-M Zone 1 19.45
0292-321-10-0000 Annexation S1-G Zone 4 105.15
0292-331-15-0000 Annexation S2-F Zone 3 80.20
0292-331-16-0000 Annexation S2-F Zone 3 80.20
0292-381-08-0000 Annexation S3-G Zone 1 19.45
0292-441-11-0000 Annexation S2-B Zone 3 12.03
0292-441-12-0000 Annexation S2-B Zone 3 12.03
0292-441-13-0000 Annexation S2-B Zone 3 12.03
0292-441-14-0000 Annexation S2-B Zone 3 12.03
0292-441-15-0000 Annexation S2-B Zone 3 12.03
0293-172-16-0000 Annexation S1-B Zone 4 126.18
0293-172-17-0000 Annexation S1-B Zone 4 126.18
0293-172-18-0000 Annexation S1-B Zone 4 21.03
0293-421-01-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-02-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-03-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-04-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-05-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-06-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-07-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-08-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-09-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-10-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-11-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-12-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-13-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-14-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-15-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-16-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-17-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-18-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-19-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-20-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-21-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-22-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-23-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-24-0000 Annexation S9-A Zone 1 & 4 4.50
Redlands Regular Meeting of 06-18-2024
503 of 1122
APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0293-421-25-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-26-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-27-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-28-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-29-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-30-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-31-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-32-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-33-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-34-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-35-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-36-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-37-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-38-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-39-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-40-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-41-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-42-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-43-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-44-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-45-0000 Annexation S9-A Zone 1 & 4 4.50
0294-181-02-0000 Annexation S10-S Zone 1 & 3 49.54
0294-181-03-0000 Annexation S10-S Zone 1 & 3 49.54
0294-181-04-0000 Annexation S10-S Zone 1 & 3 49.54
0294-181-05-0000 Annexation S10-S Zone 1 & 3 49.54
0294-181-06-0000 Annexation S10-S Zone 1 & 3 49.54
0294-181-07-0000 Annexation S10-S Zone 1 & 3 49.54
0294-181-08-0000 Annexation S10-S Zone 1 & 3 49.54
0294-181-09-0000 Annexation S10-S Zone 1 & 3 49.54
0294-181-10-0000 Annexation S10-S Zone 1 & 3 49.54
0294-181-11-0000 Annexation S10-S Zone 1 & 3 49.54
0294-181-12-0000 Annexation S10-S Zone 1 & 3 49.54
0294-181-13-0000 Annexation S10-S Zone 1 & 3 49.54
0294-181-14-0000 Annexation S10-S Zone 1 & 3 49.54
0294-181-15-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-01-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-02-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-03-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-04-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-06-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-07-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-08-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-09-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-10-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-11-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-12-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-16-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-17-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-18-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-19-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-20-0000 Annexation S10-S Zone 1 & 3 49.54
0294-201-09-0000 Annexation S10-S Zone 1 & 3 49.54
0294-201-11-0000 Annexation S10-S Zone 1 & 3 49.54
0294-201-13-0000 Annexation S10-S Zone 1 & 3 49.54
Redlands Regular Meeting of 06-18-2024
504 of 1122
APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0294-201-15-0000 Annexation S10-S Zone 1 & 3 49.54
0294-201-19-0000 Annexation S10-S Zone 1 & 3 49.54
0294-201-21-0000 Annexation S10-S Zone 1 & 3 49.54
0294-201-27-0000 Annexation S10-S Zone 1 & 3 49.54
0294-201-28-0000 Annexation S10-S Zone 1 & 3 49.54
0294-211-02-0000 Annexation S10-S Zone 1 & 3 49.54
0294-211-03-0000 Annexation S10-S Zone 1 & 3 49.54
0294-211-04-0000 Annexation S10-S Zone 1 & 3 49.54
0294-211-06-0000 Annexation S10-S Zone 1 & 3 49.54
0294-211-07-0000 Annexation S10-S Zone 1 & 3 49.54
0294-211-08-0000 Annexation S10-S Zone 1 & 3 49.54
0294-211-09-0000 Annexation S10-S Zone 1 & 3 49.54
0294-211-10-0000 Annexation S10-S Zone 1 & 3 49.54
0294-211-12-0000 Annexation S10-S Zone 1 & 3 49.54
0294-211-13-0000 Annexation S10-S Zone 1 & 3 49.54
0294-222-01-0000 Annexation S10-T Zone 1 & 3 36.13
0294-222-02-0000 Annexation S10-T Zone 1 & 3 36.13
0294-222-03-0000 Annexation S10-T Zone 1 & 3 36.13
0294-222-04-0000 Annexation S10-T Zone 1 & 3 36.13
0294-222-05-0000 Annexation S10-T Zone 1 & 3 36.13
0294-222-06-0000 Annexation S10-T Zone 1 & 3 36.13
0294-222-07-0000 Annexation S10-T Zone 1 & 3 36.13
0294-222-08-0000 Annexation S10-T Zone 1 & 3 36.13
0294-222-09-0000 Annexation S10-T Zone 1 & 3 36.13
0294-222-10-0000 Annexation S10-T Zone 1 & 3 36.13
0294-222-11-0000 Annexation S10-T Zone 1 & 3 36.13
0294-222-12-0000 Annexation S10-T Zone 1 & 3 36.13
0294-232-01-0000 Annexation S10-T Zone 1 & 3 36.13
0294-232-02-0000 Annexation S10-T Zone 1 & 3 36.13
0294-232-03-0000 Annexation S10-T Zone 1 & 3 36.13
0294-232-04-0000 Annexation S10-T Zone 1 & 3 36.13
0294-232-05-0000 Annexation S10-T Zone 1 & 3 36.13
0294-232-06-0000 Annexation S10-T Zone 1 & 3 36.13
0294-232-07-0000 Annexation S10-T Zone 1 & 3 36.13
0294-242-01-0000 Annexation S10-T Zone 1 & 3 36.13
0294-242-02-0000 Annexation S10-T Zone 1 & 3 36.13
0294-242-03-0000 Annexation S10-T Zone 1 & 3 36.13
0294-242-04-0000 Annexation S10-T Zone 1 & 3 36.13
0294-242-05-0000 Annexation S10-T Zone 1 & 3 36.13
0294-242-06-0000 Annexation S10-T Zone 1 & 3 36.13
0294-252-01-0000 Annexation S10-T Zone 1 & 3 36.13
0294-252-02-0000 Annexation S10-T Zone 1 & 3 36.13
0294-252-03-0000 Annexation S10-T Zone 1 & 3 36.13
0294-252-04-0000 Annexation S10-T Zone 1 & 3 36.13
0294-252-05-0000 Annexation S10-T Zone 1 & 3 36.13
0294-252-06-0000 Annexation S10-T Zone 1 & 3 36.13
0294-252-07-0000 Annexation S10-T Zone 1 & 3 36.13
0294-252-08-0000 Annexation S10-T Zone 1 & 3 36.13
0294-252-09-0000 Annexation S10-T Zone 1 & 3 36.13
0294-252-10-0000 Annexation S10-T Zone 1 & 3 36.13
0294-252-11-0000 Annexation S10-T Zone 1 & 3 36.13
0294-252-12-0000 Annexation S10-T Zone 1 & 3 36.13
0294-252-13-0000 Annexation S10-T Zone 1 & 3 36.13
0294-262-01-0000 Annexation S10-T Zone 1 & 3 36.13
Redlands Regular Meeting of 06-18-2024
505 of 1122
APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0294-262-02-0000 Annexation S10-T Zone 1 & 3 36.13
0294-262-03-0000 Annexation S10-T Zone 1 & 3 36.13
0294-262-04-0000 Annexation S10-T Zone 1 & 3 36.13
0294-262-05-0000 Annexation S10-T Zone 1 & 3 36.13
0294-262-06-0000 Annexation S10-T Zone 1 & 3 36.13
0294-262-07-0000 Annexation S10-T Zone 1 & 3 36.13
0294-262-08-0000 Annexation S10-T Zone 1 & 3 36.13
0294-262-09-0000 Annexation S10-T Zone 1 & 3 36.13
0294-262-10-0000 Annexation S10-T Zone 1 & 3 36.13
0294-262-11-0000 Annexation S10-T Zone 1 & 3 36.13
0294-262-12-0000 Annexation S10-T Zone 1 & 3 36.13
0294-262-13-0000 Annexation S10-T Zone 1 & 3 36.13
1212-021-01-0000 Annexation S10-D Zone 1 16.94
1212-021-02-0000 Annexation S10-D Zone 1 16.94
1212-021-03-0000 Annexation S10-D Zone 1 16.94
1212-021-04-0000 Annexation S10-D Zone 1 16.94
1212-021-05-0000 Annexation S10-D Zone 1 16.94
1212-021-06-0000 Annexation S10-D Zone 1 16.94
1212-021-07-0000 Annexation S10-D Zone 1 16.94
1212-021-08-0000 Annexation S10-D Zone 1 16.94
1212-021-09-0000 Annexation S10-D Zone 1 16.94
1212-021-10-0000 Annexation S10-D Zone 1 16.94
1212-021-11-0000 Annexation S10-D Zone 1 16.94
1212-021-12-0000 Annexation S10-D Zone 1 16.94
1212-021-13-0000 Annexation S10-D Zone 1 16.94
1212-021-14-0000 Annexation S10-D Zone 1 16.94
1212-021-15-0000 Annexation S10-D Zone 1 16.94
1212-021-16-0000 Annexation S10-D Zone 1 16.94
1212-021-17-0000 Annexation S10-D Zone 1 16.94
1212-021-18-0000 Annexation S10-D Zone 1 16.94
1212-021-19-0000 Annexation S10-D Zone 1 16.94
1212-021-20-0000 Annexation S10-D Zone 1 16.94
1212-021-21-0000 Annexation S10-D Zone 1 16.94
1212-021-22-0000 Annexation S10-D Zone 1 16.94
1212-021-23-0000 Annexation S10-D Zone 1 16.94
1212-021-24-0000 Annexation S10-D Zone 1 16.94
1212-021-25-0000 Annexation S10-D Zone 1 16.94
1212-021-26-0000 Annexation S10-D Zone 1 16.94
1212-021-27-0000 Annexation S10-D Zone 1 16.94
1212-021-28-0000 Annexation S10-D Zone 1 16.94
1212-021-29-0000 Annexation S10-D Zone 1 16.94
1212-021-30-0000 Annexation S10-D Zone 1 16.94
1212-021-31-0000 Annexation S10-D Zone 1 16.94
1212-021-32-0000 Annexation S10-D Zone 1 16.94
1212-021-33-0000 Annexation S10-D Zone 1 16.94
1212-021-34-0000 Annexation S10-D Zone 1 16.94
1212-021-35-0000 Annexation S10-D Zone 1 16.94
1212-021-36-0000 Annexation S10-D Zone 1 16.94
1212-021-37-0000 Annexation S10-D Zone 1 16.94
1212-021-38-0000 Annexation S10-D Zone 1 16.94
1212-021-39-0000 Annexation S10-D Zone 1 16.94
1212-021-40-0000 Annexation S10-D Zone 1 16.94
1212-021-41-0000 Annexation S10-D Zone 1 16.94
1212-021-42-0000 Annexation S10-D Zone 1 16.94
Redlands Regular Meeting of 06-18-2024
506 of 1122
APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
1212-021-43-0000 Annexation S10-D Zone 1 16.94
1212-021-44-0000 Annexation S10-D Zone 1 16.94
1212-021-45-0000 Annexation S10-D Zone 1 16.94
1212-021-46-0000 Annexation S10-D Zone 1 16.94
1212-021-47-0000 Annexation S10-D Zone 1 16.94
1212-021-48-0000 Annexation S10-D Zone 1 16.94
1212-021-49-0000 Annexation S10-D Zone 1 16.94
1212-021-50-0000 Annexation S10-D Zone 1 16.94
1212-021-51-0000 Annexation S10-D Zone 1 16.94
1212-021-52-0000 Annexation S10-D Zone 1 16.94
1212-021-53-0000 Annexation S10-D Zone 1 16.94
1212-021-54-0000 Annexation S10-D Zone 1 16.94
1212-021-55-0000 Annexation S10-D Zone 1 16.94
1212-021-56-0000 Annexation S10-D Zone 1 16.94
1212-021-57-0000 Annexation S10-D Zone 1 16.94
1212-021-58-0000 Annexation S10-D Zone 1 16.94
1212-021-59-0000 Annexation S10-D Zone 1 16.94
1212-021-60-0000 Annexation S10-D Zone 1 16.94
1212-021-61-0000 Annexation S10-D Zone 1 16.94
1212-021-62-0000 Annexation S10-D Zone 1 16.94
1212-041-01-0000 Annexation S7-F Zone 1 77.80
1212-191-60-0000 Annexation S1-X Zone 1 19.45
1212-191-61-0000 Annexation S1-X Zone 1 19.45
1212-191-62-0000 Annexation S1-X Zone 1 19.45
1212-191-63-0000 Annexation S1-X Zone 1 19.45
1212-191-64-0000 Annexation S1-X Zone 1 19.45
1212-191-65-0000 Annexation S1-X Zone 1 19.45
1212-191-66-0000 Annexation S1-X Zone 1 19.45
1212-191-67-0000 Annexation S1-X Zone 1 19.45
1212-191-68-0000 Annexation S1-X Zone 1 19.45
1212-191-69-0000 Annexation S1-X Zone 1 19.45
1212-191-70-0000 Annexation S1-X Zone 1 19.45
1212-191-71-0000 Annexation S1-X Zone 1 19.45
1212-191-72-0000 Annexation S1-X Zone 1 19.45
1212-191-73-0000 Annexation S1-X Zone 1 19.45
1212-191-74-0000 Annexation S1-X Zone 1 19.45
1212-191-75-0000 Annexation S1-X Zone 1 19.45
1212-191-76-0000 Annexation S1-X Zone 1 19.45
1212-191-77-0000 Annexation S1-X Zone 1 19.45
1212-191-78-0000 Annexation S1-X Zone 1 19.45
1212-191-79-0000 Annexation S1-X Zone 1 19.45
1212-201-01-0000 Annexation S3-E Zone 1 25.93
1212-201-02-0000 Annexation S3-E Zone 1 25.93
1212-201-03-0000 Annexation S3-E Zone 1 25.93
1212-201-04-0000 Annexation S3-E Zone 1 25.93
1212-201-05-0000 Annexation S3-E Zone 1 25.93
1212-201-06-0000 Annexation S3-E Zone 1 25.93
1212-201-07-0000 Annexation S3-E Zone 1 25.93
1212-201-08-0000 Annexation S3-E Zone 1 25.93
1212-201-09-0000 Annexation S3-E Zone 1 25.93
1212-201-10-0000 Annexation S3-E Zone 1 25.93
1212-201-11-0000 Annexation S3-E Zone 1 25.93
1212-201-12-0000 Annexation S3-E Zone 1 25.93
1212-201-13-0000 Annexation S3-E Zone 1 25.93
Redlands Regular Meeting of 06-18-2024
507 of 1122
APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
1212-201-14-0000 Annexation S3-E Zone 1 25.93
1212-201-15-0000 Annexation S3-E Zone 1 25.93
1212-201-16-0000 Annexation S3-E Zone 1 25.93
1212-201-17-0000 Annexation S3-E Zone 1 25.93
1212-201-18-0000 Annexation S3-E Zone 1 25.93
1212-201-19-0000 Annexation S3-E Zone 1 25.93
1212-201-20-0000 Annexation S3-E Zone 1 25.93
1212-201-21-0000 Annexation S3-E Zone 1 25.93
1212-201-22-0000 Annexation S3-E Zone 1 25.93
1212-201-23-0000 Annexation S3-E Zone 1 25.93
1212-201-24-0000 Annexation S3-E Zone 1 25.93
1212-201-25-0000 Annexation S3-E Zone 1 25.93
1212-201-26-0000 Annexation S3-E Zone 1 25.93
1212-201-27-0000 Annexation S3-E Zone 1 25.93
1212-431-02-0000 Annexation S9-F Zone 3 100.25
Summary Fields Value
APN total count: 987
CHARGE total sum: $25,452.67
Redlands Regular Meeting of 06-18-2024
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City Council Meeting J. 1.
DATE: 06/18/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of Resolution No. 8604 approving Agreement 3CA06940 with the Department of Forestry and Fire Protection (Cal Fire) for wildland protection during fiscal year 2024-2025 for an amount not to exceed $285,677.10 (Fire Chief Sessler)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move to adopt Resolution No. 8604 with the Department of Forestry and Fire Protection (Cal Fire) for wildland protection during fiscal year 2024-2025 for an amount not to exceed $285,677.10
RECOMMENDATION:
Staff recommends that City Council approve Resolution No. 8604 with the Department of Forestry and Fire Protection (Cal Fire) for supplemental fire resources such as helicopters, aircraft retardant drops, hand-crews, and unified command for wildland fire incidents for an amount not to exceed $285,677.10 during fiscal year 2024-2025.
DISCUSSION:
With the annexation of the area located south of Sunset Drive into the City of Redlands in 1990, the California Department of Forestry (CAL FIRE) and the City of Redlands entered into a Wildland Fire Protection Agreement. Since then, the agreement is reviewed, updated and approved annually. The agreement previously provided for the protection of 2,900 acres of wildland within the city.
However, the coverage increased to 5,985 acres in fiscal year 2022. This widened the protection of the wildland areas affected. Specifically, CAL FIRE provides supplemental fire resources such as helicopters, aircraft retardant drops, hand-crews, and unified command for wildland fire incidents. The Redlands Regular Meeting of 06-18-2024
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drops, hand-crews, and unified command for wildland fire incidents. The agreement covers the period beginning July 1, 2024, to June 30, 2025, and requires annual amendments to reflect any changes in CAL Fire's costs for providing service. The annual cost for FY 2024-2025 is $285,677.10. The agreement allows for a more predictable fire suppression cost, considering that just one moderate vegetation fire could result in significant suppression costs associated with the utilization of highly specialized equipment, materials, and the costs of command staff and personnel.
ALTERNATIVES:
City Council may choose to deny approval of the Wildland Fire Protection Agreement.
STRATEGIC PLAN:
Priority B - Public Health and Safety
SUBMITTED BY:
Rich Sessler, Fire Chief
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Bruni Reyes, Management Analyst
Fiscal Impact
Fiscal Year: 2024-2025
Revenue Generating: N
Appropriation Required Y/N: N
Discussion:
The total cost for services under the Wildland Fire Protection Agreement from Cal Fire for fiscal year 2024-2025 is $285,677.10. This cost includes a per acre rate of $42.58 per acre plus an administrative rate of 12.10%. The total cost has been budgeted in the Fire Department's FY 24/25 budget.
Redlands Regular Meeting of 06-18-2024
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Attachments
Resolution for Wildland Agreement
Wildland Agreement 3CA06940
Redlands Regular Meeting of 06-18-2024
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1 RESOLUTION NO. 8604
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
APPROVING THE AGREEMENT WITH THE DEPARTMENT OF FORESTRY AND FIRE
PROTECTION (CALFIRE) FOR WILDLAND PROTECTION SERVICES DURING FISCAL YEAR 2024/2025.
WHEREAS, the City wishes to approve an agreement with the Department of Forestry and Fire Protection (CALFIRE) for wildland protection services in order to protect the public health and safety from wildfires with supplemental fire resources from CALFIRE such as helicopters, aircraft retardant drops, hand-crews, and unified command for wildland fire incidents.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:
Section 1. The City of Redlands does hereby approve s the agreement with the California Department of Forestry and Fire Protection (CALFIRE) dated June 18th, 2024 (Contract # 3CA06940) attached hereto as Exhibit “A”. This agreement provides Wildland Protection during the State fiscal year 2024/2025.
Section 2. The Mayor of the City of Redlands is hereby authorized to sign and execute said agreement on behalf of the City of Redlands.
ADOPTED, SIGNED AND APPROVED ON this 18th day of June 2024.
______________________________
Eddie Tejeda, Mayor
ATTEST:
____________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-18-2024
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2 I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly approved by the City Council at a regular meeting thereof held on the 18th day of June 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-18-2024
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3 EXHIBIT “A”
AGREEMENT FOR PROTECTION OF WILDLANDS
WITHIN LOCAL AGENCY RESPONSBILITY AREA
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STATE OF CALIFORNIA
COOPERATIVE FIRE PROGRAMS
LOCAL RESPONSIBILITY AREA WILDLAND PROTECTION
REIMBURSEMENT AGREEMENT
LG-W REV 1/2024
AGREEMENT NUMBER 3CA06940
REGISTRATION NUMBER:
1. This Agreement is entered into between the State Agency and the Local Agency named below:
STATE AGENCY'S NAME
California Department of Forestry and Fire Protection – (CAL FIRE)
LOCAL AGENCY’S NAME
City of Redlands
2. The term of this Agreement is: July 1, 2024 through June 30, 2025
3. The maximum amount of this Agreement is: $ 285,677.10 Two Hundred Eighty Five Thousand, Six Hundred Seventy Seven Dollars, and Ten Cents.
4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement.
Exhibit A – Scope of Work – Includes page 2 (contact page) in count for Exhibit A 2 pages Exhibit B – Budget Detail and Payment Provisions 2 pages Exhibit C* – General Terms and Conditions; DGS GTC Version: 04/2017 0 pages Exhibit D – Special Terms and Conditions (Attached hereto as part of this Agreement) 1 pages Exhibit E – Additional Provisions 6 pages
*Items shown with an Asterisk (*), are hereby incorporated by reference and made part of this Agreement as if attached hereto.
General Terms and Conditions can be viewed at: http://www.dgs.ca.gov/ols IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
LOCAL AGENCY California Department of General
Services Use Only LOCAL AGENCY’S NAME
City of Redlands
BY (Authorized Signature) DATE SIGNED(Do not type)
PRINTED NAME AND TITLE OF PERSON SIGNING
ADDRESS
STATE OF CALIFORNIA
AGENCY NAME
California Department of Forestry and Fire Protection
BY (Authorized Signature) DATE SIGNED(Do not type)
PRINTED NAME AND TITLE OF PERSON SIGNING
Nathan Barcklay, Assistant Deputy Director, Cooperative Fire ADDRESS P.O. Box 944246, Sacramento, CA 94244-2460
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Contractor Name: City of Redlands
Contract No: 3CA06940
- 2 -
EXHIBIT A
COOPERATIVE FIRE PROGRAMS
AGREEMENT FOR PROTECTION OF WILDLANDS WITHIN LOCAL AGENCY RESPONSIBILITY AREA
1. The project representatives during the term of this Agreement will be:
CAL FIRE Unit Chief: Local Agency: City of Redlands
Name: Shane Littlefield Name: Rich Sessler
Phone: (909) 881-6900 Phone: (909) 798-7600
Fax: (909) 881-6969 Fax: (909) 798-7602
All required correspondence shall be sent through U.S. Postal Service by certified mail and directed to:
CAL FIRE Unit Chief: Shane Littlefield Local Agency: City of Redlands Section/Unit: Sab Bernardino Unit Section/Unit:
Attention: Alison Hesterly Attention: Rich Sessler
Address: 3800 N. Sierra Way
San Bernardino, CA
92405
Address: PO Box 3005
Redlands, CA 92373-1505
Phone: (909) 881-6900 Phone: (909) 798-7600
Fax: (909) 881-6969 Fax: (909) 798-7602
Send an additional copy of all correspondence to:
CAL FIRE
Cooperative Fire Services
P.O. Box 944246
Sacramento, CA 94244-2460
2. AUTHORIZATION
This Agreement is entered into this 1st day of July, 2024, by and between the State of California, hereinafter called STATE and the City of Redlands, County of San Bernardino, State of California, hereinafter called Local Agency through its duly authorized officers. As used herein, Director shall mean Director of the California Department of Forestry and Fire Protection (CAL FIRE). Where the standard clauses for example in Exhibit C, use the word “Contractor” that word shall mean LOCAL AGENCY as LOCAL AGENCY is used in this Agreement.
Section 4142 of the Public Resources Code provides that the Director may enter into cooperative Agreements with local jurisdictions for the purpose of providing wildland fire protection.
3. SCOPE OF WORK
LOCAL AGENCY has the responsibility for protection of life, property, and wildland areas comprising 5985 acres of land as indicated on the map included under Exhibit E and desires to contract with the STATE to provide wildland fire protection to said area.
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Contractor Name: City of Redlands
Contract No: 3CA06940
- 3 -
STATE has the ability to provide wildland fire protection for said area, of the type and degree, which it now provides on adjacent State Responsibility Areas.
4. SERVICES BY STATE
A. STATE shall provide wildland fire protection for the areas defined in the above section.
B. For those areas, which are adjacent to State Responsibility Area, STATE will provide wildland fire protection at the same level of service it now provides on adjacent State Responsibility Area.
C. For those areas (islands), which are not adjacent to State Responsibility Area, the wildland fire protection provided by the STATE will be limited to those resources identified in the preplanned wildland response for the respective area. Any resources beyond those specified in the preplanned wildland response are assistance by hire and the financial responsibility of the LOCAL AGENCY.
5. ADMINISTRATION
A. LOCAL AGENCY agrees that STATE may dispatch fire protection resources available under this Agreement to other areas of the state when needed at the sole discretion of STATE.
B. STATE response will be subject to availability of resources.
C. Incident Management within the contract area shall conform to current Incident Command System criteria for Unified Command.
D. STATE and LOCAL AGENCY shall, through established dispatch procedures, immediately notify each other of any fire incident within the contract area.
6. MUTUAL AID
LOCAL AGENCY shall provide mutual aid response into the contract area for wildfires. Structural fire protection remains the jurisdictional and financial responsibility of LOCAL AGENCY.
7. ENTIRE AGREEMENT
This Agreement contains the whole Agreement between the parties. It cancels and supersedes any previous Agreement for the same or similar services.
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Contractor Name: City of Redlands
Contract No: 3CA06940
- 4 -
EXHIBIT B
BUDGET DETAIL, INVOICING, PAYMENT AND RECONCILIATION
1. Invoicing and Payment:
A. LOCAL AGENCY shall pay STATE for providing said protection at the rate of $42.58 per acre, plus an 12.10% administrative charge for a total of $285,677.10 upon presentation of an invoice by STATE. The rate per acre and administrative charge will be calculated by STATE prior to January 1, of each year and annually thereafter, for the succeeding fiscal year subject to approval by LOCAL AGENCY. This Agreement shall be amended each fiscal year to reflect new rates.
B. STATE shall provide thirty (30) day written notice to LOCAL AGENCY of the cost per acre and the administrative charge to be assessed for each subsequent fiscal year during the term of this Agreement; LOCAL AGENCY shall have thirty (30) days to approve said rate; if written approval is not received by STATE within said period, STATE’s obligations hereunder shall terminate; LOCAL AGENCY shall be liable for all amounts due up to and includ ing the date of such termination.
C. To minimize the need for reconciliation payment is expected in full after the LOCAL AGENCY receives the STATE invoice. Payments made by the LOCAL AGENCY will cover the protection rate per acre and the administrative charge for the protection services rendered by STATE and including any other costs as provided herein, giving credit for all payments made by LOCAL AGENCY and claiming the balance due to STATE, if any, or refunding to LOCAL AGENCY the amount of any overpayment.
2. Budget Contingency Clause
A. If the LOCAL AGENCY’s governing authority does not appropriate sufficient funds for the current year or any subsequent years covered under this Agreement, which results in an inability to pay the STATE for the services specified in this Agreement, the LOCAL AGENCY shall promptly notify the STATE and this Agreement will terminate pursuant to the notice periods required herein.
B. If funding for any fiscal year is reduced or deleted by the LOCAL AGENCY for purposes of this program, the LOCAL AGENCY shall promptly notify the STATE, and the STATE shall have the option to either cancel this Agreement with no liability occurring to the STATE, or offer an agreement amendment to LOCAL AGENCY to reflect the reduced amount, pursuant to the notice terms herein
C. If the STATE Budget Act does not appropriate sufficient funds to provide the services for the current year or any subsequent years covered under this Agreement, which results in an inability to provide the services specified in this Agreement to the LOCAL AGENCY, the STATE shall promptly notify the LOCAL AGENCY, and this Agreement will terminate pursuant to the notice periods required herein.
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Contractor Name: City of Redlands
Contract No: 3CA06940
- 5 -
D. If funding for any fiscal year is reduced or deleted by the STATE Budget Act for purposes of this program, the STATE shall promptly notify the LOCAL AGENCY, and the LOCAL AGENCY shall have the option to either cancel this Agreement with no liability occurring to the LOCAL AGENCY, or offer an agreement amendment to LOCAL AGENCY to reflect the reduced services, pursuant to the notice terms herein.
E. Notwithstanding the foregoing provisions in paragraphs A and B above, the LOCAL AGENCY shall remain responsible for payment for all services actually rendered by the STATE under this Agreement regardless of LOCAL AGENCY funding being reduced, deleted or not otherwise appropriated for this program. The LOCAL AGENCY shall promptly notify the STATE in writing of any budgetary changes that would impact this Agreement.
F. LOCAL AGENCY and STATE agree that this Budget Contingency Clause shall not relieve or excuse either party from its obligation(s) to provide timely notice as may be required elsewhere in this Agreement.
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Contractor Name: City of Redlands
Contract No: 3CA06940
- 6 -
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
1. Cancellation
Failure of either party to meet any of the terms and conditions of this Agreement, including non - payment of monies due hereunder, shall be cause for the termination of this Agreement; such termination shall become effective upon written receipt of 30 day notice of cancellation.
2. Audit
If the Agreement is over $10,000, the parties shall, in accordance with Government Code Section 10532, be subject to examination and audit of the State Auditor General for a period of three (3) years after final payment under the Agreement. Examination and audit shall be confined to those matters connected with performance of the Agreement including, but not limited to, cost of administering the Agreement The Contractor warrants by execution of this Agreement, that no person or selling agency has been employed or retained to solicit or secure this Agreement upon Agreement or understanding.
3. Operating Plan
Prior to April 1 of each year, STATE and LOCAL AGENCY shall establish a joint Operating Plan for the contract area, which shall be attached after Exhibit E. If LOCAL AGENCY received its structural fire protection from another local agency, the local agency providing the structural fire protection must be party to the Operating Plan.
4. Extension of Agreement
Unless there is written notice by LOCAL AGENCY to terminate this Agreement STATE shall extend this Agreement for a single one -year period from the original termination date. The cost of services provided by STATE during the extended period shall be based upon the rates published for the fiscal year in which the extended period falls had a new Agreement been entered into.
5. Modification
This Agreement may be amended at any time by written mutual consent of the parties hereto.
6. Indemnification
Each party, to the extent permitted by law, agrees to indemnify and hold harmless the other party, its officers, agents, and employees from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the indemnifying party.
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Contractor Name: City of Redlands
Contract No: 3CA06940
- 7 -
EXHIBIT E
ADDITIONAL PROVISIONS
Attachments
Budget Plan
Topographic Map
Operating Plan
Annual Report
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Contract Name: City of Redlands
Contract #: 3CA06940
Page #: 8
LOCAL RESPONSIBILITY AREA (LRA) WILDLAND PROTECTION REIMBURSEMENT AGREEMENT
Program Cost Account (PCA #) 39002
THIS IS THE BUDGET PLAN FOR THE LOCAL RESPONSIBILITY AREA (LRA)
WILDLAND FIRE PROTECTION REIMBURSEMENT AGREEMENT BETWEEN THE
STATE OF CALIFORNIA, DEPARTMENT OF FORESTRY & FIRE PROTECTION (CAL FIRE) AND THE CITY/TOWN OF Redlands A LOCAL AGENCY
FOR THE 2024/2025 FISCAL YEAR
AGREEMENT COST CALCULATIONS:
Number of Acres 5985
General Fund Reimbursement $ 18.62 $ 111,440.70
Unit Budget $ 23.96 $ 143,400.60
Sub-Total $ 254,841.30
Admin Rate 12.10% $ 30,835.80
Total Protection Cost $ 285,677.10
Comments Section:
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ALTA
OCCIDENTAL
FRANKLIN
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STEWART ROGERS
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AVENUE L
Sources: Esri, Airbus DS, USGS, NGA, NASA, CGIAR, N Robinson, NCEAS, NLS, OS, NMA, Geodatastyrelsen, Rijkswaterstaat, GSA, Geoland, FEMA, Intermap and the GIS user community Elizabeth A. Smith
CAL FIRE San Bernardino Unit
Prepared on: July 1, 2021
DPA Version 21_2, Datum: NAD 83, Map Absolute Ratio: 1:24,436, Print Size: Ansi E 7TH
AVE U
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City of Redlands
Contract: 3CA06940
Page10
REDLANDS WILDLAND CONTRACT AREA OPERATIONAL PLAN
Between
CALIFORNIA DEPARTMENT OF FORESTRY and FIRE PROTECTION (CAL FIRE), San Bernardino Unit,
And
REDLANDS FIRE DEPARTMENT
Purpose
The purpose of this operating plan is to increase and/or enhance the fire ground operations within the California Department of Forestry and Fire Protection (CAL FIRE) San Bernardino Unit Redlands Wildland Contract area including mutual threat zones. This plan would allow responding agencies to pre-designate the Unified Ordering point, VHF Radio Frequencies, establishment of a Unified Command structure for wildland fires in the contract area.
Proposal
1. The proposed plan is to:
a. Suppress Wildland fires within the contract area and/or mutual threat zone.
2. Area involved;
a. See attached map, Redlands Wildland Contract area inclusive of mutual threat zones.
Procedures
1. Regardless of which agency Company Officer is on scene of the incident first, the first arriving Company Officer shall;
a. Assume command,
b. Establish jurisdiction,
c. Determine threats with potential,
d. Provide a report on conditions,
e. Formulate and effect a plan of action,
f. Prioritize control objectives,
g. Life, Property and Natural Resources,
h. Request additional resources as appropriate,
i. Establish the Unified Ordering Point.
2. The Unified Ordering Point shall be the California Department of Forestry and Fire Protection (CAL FIRE) San Bernardino Unit Emergency Command Center (BDCC).
3. Regardless of which agency Chief Officer is on scene of the incident first; Redlands Regular Meeting of 06-18-2024
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City of Redlands
Contract: 3CA06940
Page11
a. The first arriving Chief Officer will transition command from the initial attack incident commander.
b. Announce and assume command.
c. Establish an Incident Command Post.
4. Wildland fires will be managed via Unified Command structure affording all agencies with jurisdictional responsibility to establish a common set of objectives and strategies.
5. Common communications shall be established utilizing the FIRESCOPE Statewide channel plan with the following VHF frequencies.
a. Command
i. Common command frequency assigned by the BDCC
b. Tactical
ii. Common tactical frequencies assigned by the BDCC
c. Air to Ground
iii. Common air to ground frequencies assigned by the BDCC d. Note: California Department of Forestry and Fire Protection (CAL FIRE) San Bernardino Unit Emergency Command Center (BDCC) will make every effort to assign VHF frequencies utilizing the pre-designated frequency chart below.
VHF FREQUENCIES
BDU L1 151.4450 159.3900 BDU LOCAL 1
CDF C1 151.3550 159.3000 CDF COMMAND 1
CDF C2 151.2650 159.3300 CDF COMMAND 2
CDF C3 151.3400 159.3450 CDF COMMAND 3
CDF T5 151.2500 151.2500 CDF TAC 5
CDF T8 151.3700 151.3700 CDF TAC 8
CDF A/G 151.2200 151.2200 CDF AIR TO GND NET
VFIRE22 154.2650 154.2650 VFIRE22
VFIRE23 154.2950 154.2950 VFIRE23
6. Wildland fires in jurisdictions outside of the Redlands Wildland Contract area that are deemed an immanent threat to Redlands Wildland Contract area or mutual threat zone:
a. Immediate notification will be made to BDCC. BDCC will in turn notify Redlands Fire Department via San Bernardino County Communications Center (XBOC).
7. For Wildland fires originating in the Redlands Wildland Contract area or mutual threat zone, Cal Fire will dispatch resources based on the Low, Medium or High dispatch levels, as well as by the closest resource concept. Additional resources may be responded based upon initial reports.
RESPONSE LEVELS
STATE RESOURCES HIGH MEDIUM LOW
Engines 5 4 2
Dozers 1 1 -
Crews 2 2 -
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City of Redlands
Contract: 3CA06940
Page12
Helicopter 1 1 -
Air Tanker 2 - -
Air Attack 1 - -
Battalion Chief 1 1 1
Repair of Fire Suppression Damage
1. The nature of fire and other emergency activity work invites accidents, injuries, and general confusion. In addition, fire control forces may take actions that are reasonably necessary to control a fire or other emergency but which are damaging to property. Such actions will be considered reasonable and proper if good judgment is used by responsible personnel according to the conditions that exist at the time of the action. CAL FIRE is not obligated or authorized to make actual expenditures or efforts to repair or replace private property.
2. Advise those claimants who insist upon taking formal action to correspond with the Secretary, State Board of Control, P.O. Box 3035, 926 J Street, Suite 300, Sacramento, 5814. The claimant may be supplied by the Board of Control with a copy of form STD 275, entitled, Damage Claims Against the State of California.
Fire Information
1. Joint fire information dissemination as determined and approved by the Unified Incident Commanders.
General Procedures
1. Plan to be reviewed and updated as necessary prior to June 30th.
Administrative listings
1. California Department of Forestry and Fire Protection (CAL FIRE) San Bernardino Unit Head Quarters 3800 N. Sierra Way San Bernardino, CA 92406. (909) 881-6900.
2. Redlands Fire Department 35 Cajon St # 12 Redlands, CA 92373-4746 (909) 798-7600 Redlands Regular Meeting of 06-18-2024
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City Council Meeting J. 2.
DATE: 06/18/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of the Fire Department's continued membership in the CONFIRE Joint Use Authority for Fiscal Year 2024-2025 and pay associated annual fees in an amount not to exceed $843,957 (Fire Chief Sessler)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move to approve the Fire Department's continued membership with the CONFIRE Joint Use Authority and pay the associated annual fees in an amount not to exceed $843,957.
RECOMMENDATION:
Staff recommends that the City Council approve the Redlands Fire Department's continued membership with the CONFIRE Joint Use Authority and pay the associated annual fees in an amount not to exceed $843,957.
DISCUSSION:
In August 1990, the City Council formally approved the membership of the Redlands Fire Department to join the cities of Colton, Loma Linda, Rialto, and the County of San Bernardino Consolidated Fire Agency to form CONFIRE. The primary function of CONFIRE is to provide for a secondary public safety answering point for 9-1-1 services, fire/emergency medical dispatching, and information technology support. While the CONFIRE Joint Use Authority (JPA) agreement will apply until such time as the City of Redlands elects to discontinue participation, staff requires authorization to pay the associated fees.
The annual service fee for Fiscal Year 2024-2025 is $843,957.
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ALTERNATIVES:
Not authorize the continuance of the Redlands Fire Department as a member of the CONFIRE Joint Use Authority.
STRATEGIC PLAN:
Priority B - Public Health and Safety
SUBMITTED BY:
Rich Sessler, Fire Chief
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Bruni Reyes, Management Analyst
Fiscal Impact
Fiscal Year: 2024-2025
Revenue Generating: N
Appropriation Required Y/N: N
Discussion:
The Confire JPA total annual fee for Fiscal Year 2024-2025 is $843,957.
Funding has been budgeted in the FY 2024-2024 Fire Department Budget to cover this cost.
Attachments
Agency Membership Fees
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City Council Meeting J. 3.
DATE: 06/18/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of Fiscal Year 24/25 Municipal Utilities and Engineering Department Annual Purchase Orders for a total encumbered amount not-to-exceed $4,130,000.00 (Municipal Utilities and Engineering Director Harris)
MOTION(S):
If City Council determines the staff recommendation is appropriate, the following motions are provided:
1. I move that City Council determine approval of the Fiscal Year 24/25 Municipal Utilities and Engineering Department Annual Purchase Orders is exempt from environmental review pursuant to section 15301 of the State's guidelines implementing the California Environmental Quality Act; and
2. I further move to approve the Fiscal Year 24/25 Municipal Utilities and Engineering Department Annual Purchase Orders as itemized in the staff report for a total encumbered amount not-to-exceed $4,130,000.00
RECOMMENDATION:
Staff recommends City Council determine that approval of the Fiscal Year 24/25 Municipal Utilities and Engineering Department Annual Purchase Orders is exempt from environmental review pursuant to Section 15301 of the State's guidelines implementing the California Environmental Quality Act, and approve the Fiscal Year 24/25 Municipal Utilities and Engineering Department Annual Purchase Orders.
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DISCUSSION:
The Municipal Utilities and Engineering Department (MUED) operates and maintains water and wastewater utility infrastructure and facilities throughout the City's service area, including eighteen (18) water reservoirs, forty-five (45) potable and non-potable groundwater wells, thirty-eight (38) booster pumps, two (2) surface water treatment plants, one (1) wastewater treatment plant, one (1) sewer lift station, percolation ponds, and hundreds of miles of pipelines. The use of annual purchase orders are fundamental for supporting MUED's operational resilience, sustainability, and regulatory compliance. Annual purchase orders with valued partners streamline procurement processes, ensuring seamless access to supplies, equipment, and services that are used frequently.
In accordance with the City’s purchasing policy, staff recommends City Council approval of Fiscal Year 24/25 MUED Annual Purchase Orders with: ABBA, Airgas, Brax, CED, Cintas, Core & Main, CS-AMSCO, D & H Water Systems, Ferguson, Dukes Root Control, Evantec, Golden Bell, Grainger, HACH, HASA, Heat Transfer, Herc, IDEXX, JCI, McMaster Carr, Pacific Parts, Pacific Star, Pennco, Phenix, Plumbers Depot, Polydyne, Rockwell Engineering, Solenis, Sulzer, Thermo Electron, Unison, USALCO, Veolia, Vaughan's Industrial Repair, and Vulcan DBA Calmat.
A. Cintas
MUED will leverage "Omnia Partners, Public Sector" cooperative purchasing contract for garment rental services and other items covered in the agreement, which includes an average discount of twenty percent (20%) for all purchases.
C. Grainger
MUED will leverage "Omnia Partners, Public Sector" cooperative purchasing contract for Janitorial Equipment & Supplies, Sanitation Cleaning Chemicals & Supplies, Fasteners, Material Handling, Plumbing, Power Sources, Outdoor Garden, Lamps & Lighting and Ballasts, Heating Ventilation Air Conditioning (HVAC), Hand Tools, Power Tools, Electrical, paint, Security, and Safety products under the NASPO Valuepoint Master Agreement, which includes a discount range of eleven percent to twenty-three percent (11% - 23%) for all purchases.
D. Herc
MUED will leverage "Omnia Partners, Public Sector" cooperative purchasing contract for equipment rentals and related products and services, which includes an average discount of ten percent (10%) for all purchases.
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These annual purchase orders, which are included in the Fiscal Year 24/25 MUED budget and will be encumbered for a total not-to-exceed total amount of $4,130,000.00 as described in the chart below.
Vendor Not to
Exceed
Amount
Water
(W)
Wastewater
(WW)
Agreement/Bid,
Extension, Sole
Source, OMNIA
Consolidated
Electrical
Distributors
(Electrical
Components)
$50,000.00 $45,000.00 $5,000.00 Bid
Core & Main
(W/WW
Treatment Plant
Supplies)
$170,000.00 $145,000.00$25,000.00 Bid
D & H Water
Systems
(McCrometer
Meters &
Supplies)
$30,000.00 $30,000.00 $0.00 Bid
Evantec
(Joint Utilities
Laboratory
Consumables &
Supplies)
$90,000.00 $45,000.00 $45,000.00 Bid
HASA
(Sodium
Hypochlorite Mini
Bulk 12.5%
Water)
$125,000.00 $125,000.00$0.00 Bid
JCI
(C12 Gas)
$75,000.00 $75,000.00 $0.00 Bid
JCI
(Sodium
Hypochlorite
12.5% W/WW)
$535,000.00 $85,000.00 $450,000.00Bid
McMaster Carr
(W/WW Facility
Parts & Supplies)
$98,500.00 $58,500.00 $40,000.00 Bid
Pacific Parts
(Industrial
Automation &
Controls)
$85,000.00 $45,000.00 $40,000.00 Bid
Northwest $25,000.00 $25,000.00 $0.00 Bid
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Northwest
Chemical DBA
Pacific Star
(Sodium
Hydroxide 50%)
$25,000.00 $25,000.00 $0.00 Bid
Northwest
Chemical DBA
Pacific Star
(Citric Acid)
$100,000.00 $0.00 $100,000.00Bid
Pennco
(Ferric Chloride)
$180,000.00 $0.00 $180,000.00Bid
Solenis
(Water 3 Polymer
Chemicals)
$65,000.00 $65,000.00 $0.00 Bid
USALCO
(Aluminum
Chlorohydrate
ACH 50% Water)
$150,000.00 $150,000.00$0.00 Bid
Vulcan
(Cold Mix)
(Aggregate Sand
& Base)
$145,000.00 $145,000.00$0.00 Bid
ABBA $60,000.00 $0.00 $60,000.00 Sole Source
Airgas $41,500.00 $24,000.00 $17,500.00 Sole Source
Brax $65,000.00 $0.00 $65,000.00 Sole Source
CS-AMSCO $35,000.00 $0.00 $35,000.00 Sole Source
Dukes $60,000.00 $0.00 $60,000.00 Sole Source
Heat Transfer $40,000.00 $0.00 $40,000.00 Sole Source
Ferguson $480,000.00 $480,000.00$0.00 Sole Source
Golden Bell $65,000.00 $0.00 $65,000.00 Sole Source
Hach $125,000.00 $0.00 $125,000.00Sole Source
IDEXX $31,000.00 $28,000.00 $3,000.00 Sole Source
Phenix $55,000.00 $55,000.00 $0.00 Sole Source
Plumbers Depot $160,000.00 $50,000.00 $110,000.00Sole Source Polydyne $200,000.00 $0.00 $200,000.00Sole Source
Rockwell
Engineering
$60,000.00 $0.00 $60,000.00 Sole Source
Sulzer $170,000.00 $135,000.00$35,000.00 Sole Source
Thermo Electron $42,000.00 $21,000.00 $21,000.00 Sole Source Unison $140,000.00 $0.00 $140,000.00Sole Source
Vaughan’s
Industrial Repair
$35,000.00 $0.00 $35,000.00 Sole Source
Veolia WTS $60,000.00 $35,000.00 $25,000.00 Sole Source Cintas $80,500.00 $42,500.00 $38,000.00 OMNIA
Grainger $111,500.00 $87,000.00 $24,500.00 OMNIA
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Herc $90,000.00 $50,000.00 $40,000.00 OMNIA
In accordance with the city's purchasing policy and for greater transparency, staff recommends approval of these purchase orders, which also include purchase orders less than or equal to the $50,000 purchase authority threshold per Municipal Code Section 2.16.160. Staff recently issued RFB's for various products and services in March and April 2024. The City Clerk received bids for the following commodities: laboratory services, electrical components and repairs, industrial automation and controls, meter and supplies, meter accuracy testing, washed utility sand and crushed aggregate base, facility replacement parts and supplies, and water and wastewater treatment plant chemicals. Staff evaluated the bids (Attachments A-K) to prepare a recommendation to purchase products and services from the lowest responsive and responsible bidders.
The bid documents allow vendors to indicate if an extension of terms and conditions for upcoming fiscal years will be honored, as outlined in the agreement's performance of services. This offer is mutually agreed upon following receipt of vendors' acknowledgment to accept the extension. For Fiscal Year 24/25, three (3) vendors indicated they are willing to extend current terms and conditions. City Council approval extends these annual purchase orders through Fiscal Year 24/25. In accordance with the city's purchasing policy, sole or single source purchases exceeding $30,000 require City Council approval.
These purchases are warranted because the vendor is the sole-authorized distributor or manufacturer. Purchasing from another vendor would void the manufacturer's warranty due to the product's unique or specialized properties or specifications. The vendor's product has been standardized for use, ensuring compatibility and efficiency across MUED's operations.
Approval of the annual purchase orders is exempt from environmental review pursuant to Section 15301 of the State's guidelines implementing the California Environmental Quality Act as the proposed action does not have the potential to cause any significant environmental impact.
ALTERNATIVES:
City Council may deny the staff recommendation and provide alternate direction.
STRATEGIC PLAN:
N/A
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SUBMITTED BY:
John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:
Ashley Rosario, Senior Administrative Assistant
Fiscal Impact
Fiscal Year: FY 24/25
Revenue Generating: N
Appropriation Required Y/N: N
Amount: 2,046,000
Budgeted Y/N: Y
Account No.: 501900
Discussion:
There is no fiscal impact associated with this action. Sufficient funding for these purchases is included in the Fiscal Year 24/25 Water Service Fund (501900).
Fiscal Year: FY 24/25
Revenue Generating: N
Appropriation Required Y/N: N
Amount: 2,084,000
Budgeted Y/N: Y
Account No.: 521900
Discussion:
There is no fiscal impact associated with this action. Sufficient funding for these purchases is included in the Fiscal Year 24/25 Wastewater Service Fund (521900).
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Attachments
_A_Summary_of_MUED_Annual_POs_2024-2025
A.) Bid Report - Industrial Automation & Controls
RFB Pacific Parts
C.) Bid Report & Bid Analysis- Electrical Components & Materials Line Items CED
D.) Bid Report & Bid Analysis - Water Wastewater Treatment Plant Supplies Line items Core & Main
E.) Bid Report & Bid Analysis - McCrometer Meters & Supplies Line Items D & H
F.) Bid Report & Bid Analysis - Joint Utilities Laboratory Consumables Supplies.pdf
Line Items Evantec
G.) Bid Report & Bid Analysis - Water & Wastewater Treatment Plant Chemicals.pdf
H.) Polymer Performance Testing Chemicals 2024
Line Items JCI
Line Items Northstar DBA Pacific Star
Line Items Solenis
Line Items USALCO
Line Items Pencco
Line Items HASA
I.) Bid Report & Bid Analysis - Water & Wastewater Facility Parts and Supplies Line Items McMaster Carr
J.) Bid Report & Analysis- Water Distribution Sand & Aggregate.pdf
RFB VULCAN
SS1 ABBA Sole Source.pdf
SS2Airgas
SS3 Brax Company Sole Source.pdf
SS4 CS-Amsco Sole Source
SS5 Duke's Sole Source.pdf
SS6 Heat Transfer Sole Source
SS7 Ferguson Sole Source.pdf
SS8 Golden Bell Sole Source.pdf
SS9 HACH Sole Source.pdf
SS10 IDEXX Sole Source.pdf
SS11 Phenix Sole Source.pdf
SS12 Plumbers Depot Sole Source
SS13 Rockwell Sole Source.pdf
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SS14 Sulzer Sole Source.pdf
SS15 Thermo Electron Sole Source.pdf
SS16 Unison Solutions Inc Sole Source.pdf
SS17 Vaughan's Industrial Sole Source.pdf
SS18 Veolia Sole Source
SS19 Polydyne Sole Source
Cintas Co-op Agreement City of Redlands Renewal.pdf
Grainger Co-op Agreement.pdf
HERC Co-Op Agreement.pdf
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ATTACHMENT A
Summary of Annual Purchase Order Requests
(Including extensions, sole/single source, and service agreements) 1 Annual Purchase Orders (Pages 1 - 3)
Staff is requesting approval for annual purchase orders for the low bidders (highlighted in yellow) for the following commodities and services publicly advertised, received, and opened by the City Clerk in February, March, and April of 2024 for the amounts described below.
Water & Wastewater Treatment Plant Chemicals
Vendor Sodium Hypochlorite 12.5% mini bulk (Water)
Hasa Inc. $95,040.00
Northstar Chemical $119,520.00
Purchase Order Request $125,000.00
Vendor Sodium Hypochlorite 12.5% (Water)
JCI Jones Chemicals, Inc. $98,820.00.00
Northstar Chemical DBA Pacific Star $144,720.00
Hasa Inc. $124,200.00
Purchase Order Request $85,000.00
Vendor Sodium Hypochlorite 12.5% (WW)
JCI Jones Chemicals, Inc. $329,400.00.00
Hasa Inc. $414,000.00
Purchase Order Request $450,000.00
Vendor Chlorine Gas (C12 Gas) (Water)
JCI Jones Chemicals, Inc. $5,500.00
Purchase Order Request $75,000.00
Vendor Sodium Hydroxide 50% (Water)
Northstar Chemical DBA Pacific Star $6,100.00
Purchase Order Request $25,000.00
Vendor Praestol 186KH polymer (Water)
SNF Polydyne, Inc. $21,930.00
Solenis LLC $28,620.00
Vendor Praestol A 3040 LTR FLOCCULANT (Water)
SNF Polydyne Inc., $624.36
Solenis LLC $794.75
Vendor Praestol A 3010 LTR FLOCCULANT (Water)
SNF Polydyne Inc., $610.17
Solenis LLC $695.75
Purchase Order Request $65,000.00 (All Polymers Water)
Vendor Aluminum Chlorohydrate (ACH) 50% Solution
(Water)
USALCO LLC $22,548.60
Chemtrade Chemicals US LLC $24,480.00
Kemira Water Solutions $246,600.00
Purchase Order Request $150,000.00
Vendor Citric Acid 50% (WW)
Northstar Chemical DBA Pacific Star 6,480.00
Purchase Order Request $100,000.00
Vendor Ferric Chloride 39% (WW)
Pencco $14,450.00
California Water Technologies $22,750.00
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ATTACHMENT A
Summary of Annual Purchase Order Requests
(Including extensions, sole/single source, and service agreements) 2 Kemira Water Solutions $249,750.00
Purchase Order Request $180,000.00
Vendor Facilities Maintenance, Parts, Supplies & Related Materials
McMaster-Carr Supply Company $59,101.26
Purchase Order Request $75,000.00
Vendor McCrometer Flow Meter Supplies
D & H Water Systems $291,813.83
Purchase Order Request $30,000.00
Vendor Electrical Components & Materials
CED $117,652.23
Pacific Parts $133,839.18
City Electric Supply $156,593.85
Purchase Order Request $50,000.00
Vendor Industrial Automation & Controls
Pacific Parts & Controls $284,788.11
MP Predictive Technologies Inc. $214,590.69(Vendor did not bid on all items) Bernell Hydraulics Inc. $367,139.52
Purchase Order Request $85,000.00
Vendor Water & WW Treatment Plant Supplies
Core & Main $227,130.47
Purchase Order Request $170,000.00
Vendor Washed Utility Sand & Crushed Aggregate & Cold Mix Vulcan Materials Co. dba Calmat
Co.
$77,108.50
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ATTACHMENT A
Summary of Annual Purchase Order Requests
(Including extensions, sole/single source, and service agreements) 3 Vendor Joint Utilities Laboratory Consumables and Supplies Evantec $33,109.00
Purchase Order Request $90,000.00
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ATTACHMENT A
Summary of Annual Purchase Order Requests (Including
extensions, sole/single source, and service agreements) 4 Agreements)
Sole/Single Source Purchase Orders (Pages 4-6)
Staff is requesting approval for the annual purchase orders for the following sole/single source vendors for the not-to-exceed amounts as described below. The following have been evaluated and determined that the sole/single source is warranted.
Vendor Purchase Order Request
ABBA $60,000.00
Vendor Purchase Order Request
Brax $65,000.00
Vendor Purchase Order Request
CS Amsco $35,000.00
Vendor Purchase Order Request
Dukes $60,000.00
Vendor Purchase Order Request
Heat Transfer $40,000.00
Vendor Purchase Order Request
Phenix $55,000.00
Vendor Purchase Order Request
Thermo Electron $42,000.00
Vendor Purchase Order Request
Veolia $60,000.00
Vendor Purchase Order Request
Polydyne (Polymer) $200,000.00
Staff is requesting a purchase order be issued to AirGas USA, LLC to provide high purity compressed gases, cylinder rentals and related items. Part of City’s laboratory certification requires the use of high purity gases.
Use of other sources would be costly since a comparative study would be required concurrently with current testing.
Wastewater/Water High Purity Compressed Gases, Cylinder Rental, & Related Items Vendor Purchase Order Request
AirGas USA, LLC $41,500.00
Vendor Purchase Order Request
IDEXX $31,000.00
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ATTACHMENT A
Summary of Annual Purchase Order Requests
(Including extensions, sole/single source, and service agreements) 6 Staff is requesting a purchase order be issued to Ferguson Enterprises, Inc. to provide Neptune water meters and miscellaneous products for standardization.
Neptune Water Meters & Miscellaneous Products
Vendor Purchase Order Request
Ferguson Enterprises, Inc. dba
Ferguson Waterworks
$480,00.00
Vendor Purchase Order Request
Golden Bell $65,000.00
Staff is requesting a purchase order be issued to HACH Company to perform sole service support and replacement parts for the ammonium and nitrate analyzers at the City’s Wastewater Treatment Plant. They are the sole warranty provider for warranty work and replacement parts.
Wastewater Analyzer Service Support & Replacement Parts Vendor Purchase Order Request
HACH Company $125,000.00
Vendor Purchase Order Request
Vaughan’s Industrial $35,000.00
Vendor Purchase Order Request
Plumbers Depot $160,000.00
Prev
entative Maintenance, Parts and Services
Staff is requesting a purchase order be issued to Rockwell Engineering and Equipment Co. to provide repair and replacement parts for Vaughan chopper pumps, Pioneer centrifugal pumps, and Boerger rotary lobe pumps.
Vaughan Chopper Pumps, Pioneer Centrifuge Pumps, & Boerger Rotary Lobe Pumps Vendor Purchase Order Request
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ATTACHMENT A
Summary of Annual Purchase Order Requests
(Including extensions, sole/single source, and service agreements) 6 Rockwell Engineering and Equipment Co. $60,000.00
St
aff is requesting a purchase order issued to Sulzer Electro-Mechanical Services (US), Inc. (Sulzer) for electrical motors repair parts and materials, maintenance and service for water and wastewater well and booster equipment. Pump motors throughout the water system have been standardized to US Motors. Sulzer is a US Motor distributor accredited by Electrical Apparatus Services Association and sole vendor within a 75 mile radius.
Water/Wastewater Maintenance Service, Repair, & Replacement Parts Ve
ndor Purchase Order Request
Sulzer Electro-Mechanical Services (US), Inc. $170,000.00 Ve
ndor Purchase Order Request
Unison $140,000.00
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BID NO. 20240306-JL BID DATE: 3/20/2024
Annual P.O. ELECTRICAL COMPONENTS & MATERIALS FISCAL YEAR: 2024/2025 Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price 1 Any Generic Wire 4/0 DLO Cable FT 350' $8,485.00 2,969.75$ $8,055.00 $2,819.25 $6.53 $2,284.21 2 Any Generic Wire 3/0 DLO Cable FT 150' $6,700.00 1,005.00$ $6,611.00 $991.65 $5.38 $806.84 3 Any Generic Wire THHN 350MCM FT 200’ $6,300.00 1,260.00$ $6,821.68 $1,364.34 $6.63 $1,326.32 4 Any Generic Wire THHN 250MCM FT 200’ $470.00 940.00$ $4,858.05 $971.61 $4.72 $943.16 5 Any Generic Wire THHN 4/0 FT 200' $4,100.00 820.00$ $4,289.99 $858.00 $3.55 $709.47 6 Any Generic Wire THHN 3/0 FT 200' $3,325.00 665.00$ $3,436.76 $687.35 $3.26 $652.63 7 Any Generic Wire THHN 12AWG FT 10 $149.00 1.49$ $161.05 $1.61 $0.15 $1.47 8 Any Generic Wire THHN 14AWG FT 10 $101.00 1.01$ $111.71 $1.12 $0.09 $0.95 9 Any Generic Wire THHN 16AWG FT 10 $80.00 0.80$ $82.85 $0.83 $0.07 $0.74 10 Any Generic Time Delay Fuse 50A, 600VAC, ser TRS-RID EA 24 $51.10 1,226.40$ $15.24 $365.76 $11.36 $272.64 11 Any Generic Time Delay Fuse 100A, 600VAC, ser TRS-RID EA 24 $105.70 2,536.80$ $30.37 $728.88 $24.44 $586.56 12 Any Generic Time Delay Fuse 150A, 600VAC, ser TRS-RID EA 24 $51.10 1,226.40$ $60.76 $1,458.24 $47.00 $1,128.00 13 Any Generic Time Delay Fuse 200A, 600VAC, ser TRS-RID EA 24 $211.30 5,071.20$ $60.76 $1,458.24 $47.00 $1,128.00 14 Any Generic Time Delay Fuse 400A, 600VAC, ser TRSRID EA 24 $250.00 6,000.00$ $88.05 $2,113.20 $93.96 $2,255.04 15 Any Generic 1/2” EMT Conduit FT 500 $43.00 215.00$ $46.19 $230.95 $1.73 $863.16 16 Any Generic 3/4” EMT Conduit FT 300 $72.00 216.00$ $81.10 $243.30 $2.04 $612.63 17 Any Generic 1” EMT Conduit FT 200 $172.00 344.00$ $137.53 $275.06 $3.14 $627.37 18 Any Generic 3/4” sch 40 PVC Conduit FT 500 $64.00 320.00$ $58.82 $294.10 $0.66 $331.58 19 Any Generic 1/2" sch 40 PVC Conduit FT 200 $72.50 145.00$ $49.41 $98.82 $0.51 $101.05 20 Any Generic 1” sch 40 PVC Conduit FT 300 $104.00 312.00$ $94.88 $284.64 $1.04 $312.63 21 Any Generic 3/4” Galvanized Ridged Conduit FT 200 $353.00 706.00$ $217.35 $434.70 $3.46 $692.63 22 Any Generic 1” Galvanized Ridged Conduit FT 100 $565.00 565.00$ $347.10 $347.10 $5.51 $550.53 23 Any Generic 2” Galvanized Ridged Conduit FT 100 $1,150.00 1,150.00$ $703.18 $703.18 $11.21 $1,121.05 24 Any Generic 1/2” Galvanized Ridged Conduit FT 200 $226.00 452.00$ $211.67 $423.34 $3.36 $671.58 25 Any Generic 1/58" Stainless Steel Strut Channel FT 200 $1,520.00 3,040.00$ $1,034.22 $2,068.44 $7.36 $1,471.58 26 Any Generic 1 5/8” Galvanized Slotted Strut Channel FT 200 $423.00 846.00$ $280.88 $561.76 $11.43 $2,286.32 27 Eaton DH362FRK Safety switch 60A 600v, 3PH NEMA 3R EA 3 $800.00 2,400.00$ $428.83 $1,286.49 $749.00 $2,247.00 28 Eaton DH363FRK Safety switch 100A 600v, 3PH NEMA 3R EA 3 $1,100.00 3,300.00$ $627.28 $1,881.84 $1,096.90 $3,990.70 29 Eaton DH364FRK Safety switch 200A 600v, 3PH NEMA 3R EA 3 $1,300.00 3,900.00$ $873.22 $2,619.66 $1,560.92 $4,682.76 30 3M 33+SUPER-3/4X20FT 3M super 33 Electrical tape EA 50 $14.00 700.00$ $718.76 $359.38 $5.24 $262.11 31 Square D 8536SBW12V0S Magnetic Motor Starter 0 EA 2 $786.00 1,572.00$ $741.28 $1,482.56 $1,070.53 $2,141.05 32 Square D 8536SCW13V02S Magnetic Motor Starter 1 EA 2 $852.00 1,704.00$ $803.97 $1,607.94 $1,400.00 $2,800.00 33 Square D 8536SDA1V02S Magnetic Motor Starter 2 EA 2 $1,136.00 2,272.00$ $1,072.92 $2,145.84 $903.68 $1,807.39 34 Square D 8536SEA1V02S Magnetic Motor Starter 3 EA 2 $1,775.00 3,550.00$ $1,638.58 $3,277.16 $1,403.85 $2,807.71 35 Eaton D7PF4AA 4PDT Relay 120V coil EA 20 $33.00 660.00$ $38.38 $767.60 $20.94 $418.74 36 Eaton D7PAD Eaton 4PDT Base EA 20 $24.00 480.00$ $21.45 $429.00 $11.01 $220.21 37 Allen-Bradley 700-HRM12TA17 On delay timer EA 15 $210.00 3,150.00$ $190.21 $2,853.15 $434.61 $6,519.16 38 Eaton FAZ-C1/1-SP Miniature Circuit EA 20 $56.00 1,120.00$ $105.94 $2,118.80 $13.25 $265.05 39 Ocal HUB2-G Ocal PVC Coated Hub 2" EA 10 $170.00 1,700.00$ $138.62 $1,386.20 $138.62 $1,386.21 40 Ocal HUB1-G Ocal PVC Coated Hub 1" EA 15 $90.00 1,350.00$ $73.28 $1,099.20 $73.28 $1,099.26 41 Ocal HUB3/4-G Ocal PVC Coated Hub 3/4" EA 30 $72.00 2,160.00$ $58.65 $1,759.50 $58.65 $1,759.58 42 Ocal CPL2-G PVC Coated Coupling 2" EA 10 $24.00 245.00$ $20.09 $200.90 $20.09 $200.95 43 Ocal CPL1-G PVC Coated Coupling 1" EA 10 $12.00 120.00$ $9.92 $99.20 $9.92 $99.16 44 Ocal CPL3/4-G PVC Coated Coupling 3/4" EA 20 $9.30 186.00$ $7.61 $152.20 $7.61 $152.21 45 Ocal T28-4X-G PVC Coated T Conduit Body 3/4" EA 20 $120.00 2,400.00$ $100.21 $2,004.20 $100.21 $2,004.21 46 Ocal T38-4X-G PVC Coated T Conduit Body 1" EA 10 $145.00 1,450.00$ $119.75 $1,197.50 $119.75 $1,197.47 47 Ocal T68-4X-G PVC Coated T Conduit Body 2" EA 10 $368.00 3,680.00$ $305.69 $3,056.90 $305.69 $3,056.95 48 Ocal COND2-G Ocal PVC Coated Conduit 2" FT 100 $2,300.00 2,300.00$ $1,903.62 $1,903.62 $19.04 $1,904.21 49 Ocal COND1-G Ocal PVC Coated Conduit 1" FT 150 $1,150.00 1,725.00$ $948.16 $1,422.24 $9.48 $1,422.63 50 Ocal COND3/4-G Ocal PVC Coated Conduit 3/4" FT 300 $895.00 2,685.00$ $732.37 $2,197.11 $7.33 $2,197.89 51 Hoffman HF1316414 Exhaust fan EA 5 $750.00 3,750.00$ $316.61 $1,583.05 $397.89 $1,989.47 52 Hoffman A24H2010SSLP3PT Enclosure EA 5 $3,750.00 18,750.00$ $1,923.16 $9,615.80 $1,981.37 $9,906.84 53 Hoffman MAS05030021R5 Enclosure EA 2 $525.00 1,050.00$ $400.54 $801.08 $283.68 $567.37 54 Hoffman A36H30FLP Enclosure EA 2 $1,380.00 2,760.00$ $1,184.11 $2,368.22 $121.26 $242.53 55 Weigman N41211612081 Enclosure EA 2 $600.00 1,200.00$ $490.04 $980.08 $581.72 $1,163.43 56 Weigman BN4121006CHQT Enclosure EA 2 $245.00 490.00$ $255.17 $510.34 $238.15 $476.29 57 Cree ARE-EDG-5M-DA-02-E-UL-350-BZ-PML2 Cree Edge LED Light Fixture EA 30 $1,150.00 34,500.00$ $800.00 $24,000.00 $962.50 $28,875.00 58 Cree ARE-EDG-5M-DA-04-E-UL-525-BZ-PML2 Cree Edge LED Light Fixture EA 5 $1,150.00 5,750.00$ $1,000.00 $5,000.00 $1,112.50 $5,562.50 59 Cree ARE-EDG-5M-DA-12-E-UH-525-BZ-PML2 Cree Edge LED Light Fixture EA 5 $1,150.00 5,750.00$ $1,920.00 $9,600.00 $23,750.00 $11,875.00 60 Cree ARE-EDG-2M-DA-06-E-UH-700-BZ-PML2 Cree Edge LED Light Fixture EA 5 $1,150.00 5,750.00$ $1,220.00 $6,100.00 $1,500.00 $7,500.00 $156,593.85 $117,652.23 $134,539.18
Pacifc Parts Math is off on the RFB the corrected amount is $134,539.18 and on the RFB they have $133,839.18 TOTAL SUM BID (Item 1 - 60)
CITY OF REDLANDS
MUNICIPAL UTILITIES AND ENGINEERING DEPARTMENT
BID ANALYSIS
Item
Number Manufacturer Product Description Unit
City Electric Supply Consolidated Electrical
Distributors Pacific Parts & Controls
Part No. Quantity
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BID NO. 20240306-PM(4)
Annual P.O.
CORE AND MAIN
A. B. C. D. E.
Part No. Description Quantity Unit Price Extended Price (C*D)
1 HACH 27256 Water, Deionized, 4 L 12 38.54$ 462.48$ 2 HACH 246149 Formazin Turbidity Standard, 4000 NTU, 500 mL 6 121.30$ 727.80$ 3 HACH 2097000 Disposable Wipes, 11 x 22 cm, 280 per package 60 3.23$ 193.80$ 4 HACH 2105560 DPD Free Chlorine Reagent, Swiftes Dispenser Refill Vial, 250 Tests 30 57.74$ 1,732.20$ 5 HACH 2444400 Chlorine (Total) Test Kit, Model CN-21P 10 90.53$ 905.30$ 6 HACH 2659505 Stablcal® Turbidity Standards Calibration Kit, 0 - 7500 NTU, Sealed Vials 10 426.31$ 4,263.10$ 7 HACH 2660153 Stablcal® Turbidity Standard, 20.0 NTU, Bottle (1 L) 12 224.14$ 2,689.68$ 8 HACH 2756549 pH Electrode Storage Solution, 500 mL 6 49.39$ 296.34$ 9 HACH 2947600 Buffer Solution Kit, Color-coded, pH 4.01, pH 7.00 and pH 10.01, 500 mL 6 38.85$ 233.10$ 10 HACH 2978500 Surface Scatter® 7 Turbidimeter with sc200 Controller, CH 1 2 8,503.99$ 17,007.98$ 11 HACH 7121649 Turbidity Standard, Stablcal®, 400.0 NTU, 500 mL 6 99.32$ 595.92$ 12 HACH 9531000 Pocket Pro pH Tester 4 166.13$ 664.52$ 13 HACH HQ440D HQ440D Laboratory Dual Input, Multi-Parameter Meter 2 2,310.89$ 4,621.78$ 14 HACH LXV404.99.005
52 Hach sc200 Digital Controller w/ (2) Digital Hach Sensor Inputs, 24 VDC 5 3,140.00$ 15,700.00$ 15 HACH LXV445.99.101
12 Hach TU5300sc Low-Range Turbidimeter 5 2,987.41$ 12,407.05$ 16 HACH LZY907.97.000
02 Maintenance kit for TU5 series turbidimeter 2 1,546.16$ 3,092.32$ 17 HACH LZY901 Hach Glass Verification Rod, <0.1 NTU (Solid Secondary Standard) 2 1,353.66$ 2,707.32$ 18 HACH LZY834 Process Vial for TU5300sc turbidimeters 10 46.45$ 464.50$ 19 HACH LZY835 Hach StablCal Calibration Set w/ RFID Tags 2 649.58$ 1,295.16$ 20 HACH LZY837 StablCal Calibration Vial w/RFID Tag, 20NTU 2 449.16$ 898.32$ 21 HACH LZY838 StablCal Calibration Vial w/RFID Tag, 600NTU 2 449.16$ 898.32$ 22 HACH LPV442.99.010
12 TU5200 Laboratory Laser Turbidimeter without RFID, EPA Version 2 4,978.00$ 9,956.00$ 23 HACH LXV445.99.531
12 TU5300 sc Low Range Laser Turbidimeter with Flow Sensor, Automatic Cleaning, RFID, and System Check, EPA Version 4 3,501.00$ 14,004.00$ 24 HACH PHC30101 Intellical™ PHC301 Laboratory General Purposes Refillable pH Electrode, 1 m Cable 6 390.27$ 2,341.62$ 25 HACH S21M004 Filling Solution, Reference, 3 M KCl with AgCl, 100 mL 12 31.10$ 373.20$ 26 HACH 2802300 DPD Free Chlorine Reagent, Swiftest Dispenser 20 75.98$ 1,519.60$ 27 HACH 1895000 Lamp Assembly for 1720D and 1720E Low-range Turbidimeters 20 86.09$ 1,721.80$ 28 HACH 2106069 PhosVer 3 Powder Pillow 100 count 14 48.21$ 674.94$ 29 HACH 2427606 Glass Sample Cells 6 count 12 73.55$ 882.60$ 30 HACH 2105660 DPD4 Total chlorine dispenser 10 62.75$ 627.50$ 31 Lutz MMS-SS 41 L Lutz Drum Pump Tube 47" 2 1,089.95$ 2,179.90$ 32 Lutz B36/MI4 Lutz 120v 640w Open Drip Proof Motor 2 704.95$ 1,409.90$ 33 Blue-White A1-1T Blue-White FLEXFLO A-100N Replacement Flex-A-Thane 12 $ 42.37 $ 508.44 34 Kupferle Eclipse No. 88 Sampling Station Cold Climate #88‚ 4’ Bury Depth‚ Low Lead‚ 88-LLBRASS-48"BURY 8 1,327.75$ 10,622.00$ 35 Rosemont 2051CD2A22A
1AM4 Rosemount 2051 Pressure Transmitter‚ with LOI Differential‚ -250 to 250"H2O 8 2,659.95$ 21,279.60$ 36 Rosemont 2088G2S22A1
M4 2088 Gauge Pressure Transmitter 0 to 150 psi‚ with LOI Display 8 1,727.93$ 13,823.44$ 37 Rosemont 3051CD2A22A
1A M5 3051 Differential pressure transmitter, with LCD display 4 2,610.32$ 10,441.28$ 38 Rosemont 0306RT Rosemount 306 In-Line Manifold 8 495.00$ 3,960.00$ 39 KPSI
705S13C0A005
.000000.000C2
0050A
KPSI Series 705 Submersible Transmitter, 0 to 5 PSI
8 262.05$ 2,096.40$
40 KPSI
330S13B0B150
.000000.000B1
0350A
KPSI 320 Submersible Level Transmitter‚ 316 SS‚ 0 to 150 PSI 8 518.82$ 4,150.56$
41 Vita-D-Chlor N/A DE chlorination Tablets‚ 45 lbs 6 778.00$ 4,668.00$ 42 Zenner FHZ25S**-GV High-Performance Hydrant Meter w/ Gate Valve, 22"L, Cubic Feet 4 1,661.17$ 6,644.68$ 43 Snyder 5760102N DCT Double-Wall Tank for Sodium Hypochlorite‚ 360 Gallon 4 2,310.28$ 9,241.12$ 44 Kenco Plastics ECSL 08-
96x96x84 Corrosion resistant, one-piece insulated fiberglass shelter 1 25,122.22$ 25,122.22$ 45 Koflo QK-.5-3-V ½”NPT x3”L PVDF Chemical Injection Quill 8 174.35$ 1,394.80$ 46 Koflo 1000ML PVC 1000mL calibration column, 16GPH, ¾” FNPT, 2-3/8”OD x 25” L 4 56.47$ 225.88$ 47 Sotera SS460B Electric drum mixing pump, 110VAC, 1/4HP Motor 6 900.00$ 5,400.00$ $227,126.47TOTAL SUM BID (1 THROUGH 47)
CITY OF REDLANDS
MUNICIPAL UTILITIES AND ENGINEERING DEPARTMENT
BID ANALYSIS
Line No. Manufacture
FISCAL YEAR: 2024/2025
BID DATE: 03/20/2024
WATER & WASTEWATER TREATMENT PLANT SUPPLIES
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BID NO. 20240306-PM(2) Bid Date: 3/20/2024
Annual P.O. MCCROMETER METERS & SUPPLIES Fiscal Year: 2024/2025 Unit Price Extended Price on
RFB Extended Price
1 McCrometer 4” MW504, 4" 150PSI flange Flow Meter CF x100/GPM 6 $3,172.41 $19,034.46 $19,034.46 2 McCrometer 6” MW506, 6" 150PSI flange Flow Meter CF x100/GPM 6 $3,544.54 $21,267.24 $21,267.24 3 McCrometer 8” MW508, 8" 150PSI flange Flow Meter CF x100/GPM 6 $4,063.47 $24,380.79 $24,380.82 4 McCrometer 10” MW510, 10" 150PSI flange Flow Meter CF x100/GPM 4 $4,689.92 $18,759.66 $18,759.68 5 McCrometer 12” MW512, 12" 150PSI flange Flow Meter CF x100/GPM 4 $5,353.77 $21,415.06 $21,415.08 6 McCrometer N/A E7000-00 transmitter 12 $1,057.44 $12,689.28 $12,689.28 7 McCrometer 6"-4" D0104-00 [6"- 4" drive cable] 20 $118.70 $2,374.00 $2,374.00 8 McCrometer 8" D0122-00 [8" drive cable] 20 $118.70 $2,374.00 $2,374.00 9 McCrometer 10" D0123-00 [10" drive cable] 20 $120.57 $2,411.40 $2,411.40 10 McCrometer 12 D0106-00 [12" drive cable] 20 $113.09 $2,261.80 $2,261.80 11 McCrometer 4" PP105-99 [4" impeller] 20 $333.75 $6,675.00 $6,675.00 12 McCrometer 6" PP106-99 [6" impeller] 20 $378.63 $7,572.60 $7,572.60 13 McCrometer 8" PP108-99 [8" impeller] 20 $413.23 $8,264.50 $8,264.60 14 McCrometer 10" PP100-99 [10" impeller] 20 $422.58 $8,451.50 $8,451.60 15 McCrometer 12" PP112-99 [12" impeller] 20 $488.96 $9,779.20 $9,779.20 16 McCrometer 6”
UM06-06-R6" ULTRA MAG FLOWMETER ELECTROMAGNETIC FLOW METER WITH REMOTE MOUNTED VAC POWERED SIGNAL CONVERTER AND 25 FEET OF SUBMERSIBLE CABLE, AWWA CLASS D 150 PSI FLANGES, FUSION BONDED EPOXY LINED, SS316 ELECTRODES AND TWO SS316 GROUNDING RINGS
6 $4,033.55 $24,201.27 $24,201.30
17 McCrometer 8”
UM06-08-R 8" ULTRA MAG FLOWMETER ELECTROMAGNETIC FLOW METER WITH REMOTE MOUNTED VAC POWERED SIGNAL CONVERTER AND 25 FEET OF SUBMERSIBLE CABLE, AWWA CLASS D 150 PSI FLANGES, FUSION BONDED EPOXY LINED, SS316 ELECTRODES AND TWO SS316 GROUNDING RINGS.
6 $4,805.86 $28,835.13 $28,835.16
18 McCrometer 10”
UM-06-10-R 10" ULTRA MAG FLOW METER ELECTROMAGNETIC FLOW METER WITH REMOTE MOUNTED VAC POWERED SIGNAL CONVERTER AND 25 FEET OF SUBMERSIBLE CABLE, AWWA CLASS D 150 PSI FLANGES, FUSION BONDED EPOXY LINED, SS316 ELECTRODES AND TWO SS316 GROUNDING RINGS
6 $5,537.03 $33,222.15 $33,222.18
19 McCrometer 12”
UM06-12-R12" ULTRA MAG FLOWMETER ELECTROMAGNETIC FLOW METER WITH REMOTE MOUNTED VAC POWERED SIGNAL CONVERTER AND 25 FEET OF SUBMERSIBLE CABLE, AWWA CLASS D 150 PSI FLANGES, FUSION BONDED EPOXY LINED, SS316 ELECTRODES AND TWO SS316 GROUNDING RINGS.
6 $6,307.47 $37,844.79 $37,844.82
$291,813.83 $291,814.22
D&H math is incorrect by 0.39
TOTAL SUM BID (Item 1 - 19)
CITY OF REDLANDS
MUNICIPAL UTILITIES AND ENGINEERING DEPARTMENT
BID ANALYSIS
Item
Number Manufacturer Description
D& H Water Systems
Size Quantity
3 Redlands Regular Meeting of 06-18-2024
565 of 1122
Redlands Regular Meeting of 06-18-2024
566 of 1122
Redlands Regular Meeting of 06-18-2024
567 of 1122
Redlands Regular Meeting of 06-18-2024
568 of 1122
Redlands Regular Meeting of 06-18-2024
569 of 1122
BID NO. 20240213-01JP BID DATE: 03/07/2024
ANNUAL P.O. Joint Utility Laboratory Consumables, Replacement Parts, Supplies, & Related Items FISCAL YEAR: 2024-2025 Unit Price Extended Price
1 Environmental Express K1250 5 ml Vial
with Filtering Cap for Dion ex® AS- 40 or
AS-DV
Autosamplers;
250/PK
Environmental Express 250/PK 10 $126.00 $1,260
2 Sodium Persulfate (White Crystalline
Solid/Certified), Fisher Chem ical ™
500g
Fisher Scientific 500g 15 $290.00 $4,350
3 Microflex Diamond Grip'M Powder Free
Latex Exam Gloves, Small 100/BOX Microflex 100/BOX 100 $18.00 $1,800.00 4 Microflex'M Diamond Grip'M Powder
Free Latex Exam Gloves Medium
Microflex 100/BOX 20 $18.00 $360.00
5 Microflex'M Diamond Grip'M Powder
Free Latex Exam Gloves Large
Microflex 100/BOX 10 $18.00 $180.00
6 Microflex'M Diamond Grip'M Powder
Free Latex Exam Gloves X-Large
Microflex 100/BOX 100 $18.00 $1,800.00
7 Ammonia ISA (Ionic Strength Adjustor)
Buffer Ricca 1L 25 $110.00 $2,750.00
8 0.22pum filter, 13mm nonsterile Syringe
filters-PES membrane GVS 500/BOX 10 $495.00 $4,950.00
9 0.22pum filter, 25mm nonsterile Syringe
filters-PES membrane GVS 500/BOX 2 $525.00 $1,050.00
10 Miele, Inc. Neodisher Z Neutralizer 5L Miele 5L 10 $255.00 $2,550.00 11 Miele, Inc. ProCare Universal 61
Regeneration of the Intergrated water
softener.
Miele 3 x 2kg/box 20 $89.00 $1,780.00
12 Miele, Inc. Neodisher Laboclean UW
10KG (powdered soap) Miele 10kg/container 6 $365.00 $2,190.00 13 Contrad 70 (Decon'M
1003) SL/Bottles Decon Lab 4 bottles/Case 3 $395.00 $1,185.00 14 lOmL Luer-Lok BD Disposable Syringes
(non-sterile) (No
Needle
Becton Dickinson 200/BOX 15 $245.00 $3,675.00
15 3mL Luer-Lok BD Disposable Syringes
(non-sterile) Becton Dickinson 200/BOX 30 $37.00 $1,110.00 $3,004.00 $30,990.00
Unit Price Extended Price
1 10Ml Sterile Polysteyrene Disposable
Pipets with Magnifier Strips Celltreat 200/Case 1 $101.00 $101.00
CITY OF REDLANDS
MUNICIPAL UTILITIES AND ENGINEERING DEPARTMENT
BID ANALYSIS
Item No. Manufacturer Package Amount EST.
Quantity
EVANTEC CORP
TABLE A - BRAND SPECIFIC ITEMS
Item
EVANTEC CORP
TABLE B - Non-Brand Specific Items (Please include the manufacturer and package amount in the bidding table.) - NO EST. QTY as it will depend on the package amount listed by the bidder.
TOTAL SUM BID TABLE A (1 THRU 15)
Item No. Item Manufacturer Package Amount EST.
Quantity
Redlands Regular Meeting of 06-18-2024
570 of 1122
Unit Price Extended Price
Item No. Manufacturer Package Amount EST.
Quantity
EVANTEC CORP
Item
2 10 X 75mm Test Tubes (Inverted Tubes)
Kimble 100/Case 1 $185.00 $185.00
3 100 ml Pyrex™ Class A Volumentric
Flasks without Stoppers Corning 12/Case 1 $498.00 $498.00 4 20 X 150mm
Disposable Borosilicate Glass Tubes with
Threaded Ends (Screw Cap) Fisher Brand 500/Case 1 $465.00 $465.00 5 50 ml Class A Glass Cylinder - All
Glass Corning 18/Case 1 $478.00 $478.00
6 100 ml Class A Glass Cylinder - All
Glass Corning 12/Case 1 $392.00 $392.00
$2,119.00
$33,109.00
TOTAL BID PRICE (Table A Subtotal of Extended Price + Tabel B Subtotal of Price Per Unit)
TABLE C - TOTAL BID PRICE
TOTAL SUM BID TABLE A (1 THRU 6)
Redlands Regular Meeting of 06-18-2024
571 of 1122
Redlands Regular Meeting of 06-18-2024
572 of 1122
Redlands Regular Meeting of 06-18-2024
573 of 1122
Redlands Regular Meeting of 06-18-2024
574 of 1122
Redlands Regular Meeting of 06-18-2024
575 of 1122
Redlands Regular Meeting of 06-18-2024
576 of 1122
Redlands Regular Meeting of 06-18-2024
577 of 1122
Redlands Regular Meeting of 06-18-2024
578 of 1122
Redlands Regular Meeting of 06-18-2024
579 of 1122
Redlands Regular Meeting of 06-18-2024
580 of 1122
Redlands Regular Meeting of 06-18-2024
581 of 1122
BID DATE 3/20/2024
BID NO. 20240306-PM(6) 20240306-PM(6)
ANNUAL PO WATER & WASTEWATER TREATMENT PLANT CHEMWATER & WASTEWATER TREATMENT PLANT CHFISCAL YEAR 2023-2024 1 Chlorine Gas 20 Ton cylinders per year (Delivery approx. twice per month) 4000 Per LB.
2 Sodium Hypochlorite 12.5% mini-bulk (Water)
16 times per year (delivery to 13 well sites, summer every 2 weeks, winter every month, average delivery per site 150- 200 gallons (see Exhibit “A” page 23)
1800 Per Gal.
3 Sodium Hypochlorite 12.5% (Water) 12 times per year (delivery approx. 3 – 5 weeks) 4500 Per Gal. 4 Sodium Hydroxide 50% (Water) 2 times per year (delivery every other month) 2000 Per Gal. 5 Praestol 186KH polymer or City approved equal
(Water)
4 times per year (1 delivery every 3 months-bulk delivery 3,000 gal) 3000 Per Gal.
6 Praestol A 3040 LTR FLOCCULANT or City approved equal (Water) 36 drums per year (delivery 6 drums every 2 months) 55 Per Gal. 7 Praestol A 3010 LTR FLOCCULANT or City approved equal (Water)
12 drums per year (delivery 4 drums every 4 months) 55 Per Gal. 8 Aluminum Chlorohydrate (ACH) 50% Solution (Water) 10 times per year (delivery approx. once per month) 4500 Per Gal. 9 Citric Acid 50% (WW) 17 times per year (delivery 1-1.5 times a month) 600 Per Gal. 10 Ferric Chloride (39-42%)(WW) 15 times per year (delivery approx. 1 – 1.5 times a month) 5000 Per Gal. 11 Sodium Hypochlorite 12.5% (WW) 36 times per year (delivery approx. 2.5-3 times per month) 5000 Per Gal.
CITY OF REDLANDS
MUNICIPAL UTILITIES AND ENGINEERING DEPARTMENT
BID ANALYSIS
TOTAL SUM BID (Item 1-11)
Item
No. DESCRIPTION QUANTITY UNITDelivery Frequency
Redlands Regular Meeting of 06-18-2024
582 of 1122
$ - $ - $ - $ - $ - $ - $ - $ - $ - $ 1.38 $ - $ - $ - $ - $ - $ - $ 3.30 $ 95,040.00 $ 95,040.00 $ - $ - $ - $ - $ - $ - $ - $ 2.30 $ 124,200.00 $ 124,200.00 $ 1.83 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 5.44 $ 24,480.00 244,800.00$ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
2.97 $ 222,750.00 $ 222,750.00 $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ 2.30 $ 414,000.00 $ 414,000.00 $ 1.83 222,750.00$ 222,750.00$ 24,480.00$ 244,800.00$ 633,240.00$ 633,240.00$
CALIFORNIA WATER TECHNOLOGIES LLC.
EXTENDED PRICEUNIT
PRICE
Extended Price on
RFB
CHEMTRADE CHEMICALS US LLC
UNIT
PRICE EXTENDED PRICE
HASA INC.
UNIT
PRICE EXTENDED PRICEExtended Price on
RFB
Extended Price on
RFB
UNIT
PRICE
Redlands Regular Meeting of 06-18-2024
583 of 1122
$ 5,500.00 $ 132,000.00 $ - $ - $ - $ $ - $ $ - $ - $ - $ - $ - $ - $ - $ 4.15 $ 7,470.00 $ 119,520.00 $ - $ - $ 8,235.00 $ 98,820.00 $ - $ - $ - $ 2.68 $ 12,060.00 $ 144,720.00 $ - $ - $ - $ - $ - $ - $ - $ 3.05 $ 6,100.00 $ 12,200.00 $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ 5.48 $ 246,600.00 $ 246,600.00 $ $ - $ - $ - $ - $ - $ - $ - $ - $ 10.80 $ 6,480.00 $ 110,160.00 $ - $ - $ - $ - $ 3.33 $ 249,750.00 $ 249,750.00 $ $ - $ $ 2.89 $ 14,450.00 $ 9,150.00 $ 329,400.00 $ - $ - $ - $ - $ - $ - $ - $ - 22,885.00$ 560,220.00$ 496,350.00$ 496,350.00$ 32,110.00$ 386,600.00$ 14,450.00$ JCI JONES CHEMICALS INC.
E
XTENDED PRICE
KEMIRA WATER SOLUTIONS INC.
UNIT
PRICE EXTENDED PRICEExtended Price on
RFB
Extended Price on
RFB
NORTH STAR CHEMICAL DBA PACIFIC STAR
UNIT
PRICE EXTENDED PRICE
PENCCO
UNIT
PRICE
Extended Price on
RFB
Extended Price on
RFB
Redlands Regular Meeting of 06-18-2024
584 of 1122
$ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ $ - $ 7.31 $ 21,930.00 $ 87,720.00 $ 9.54 $ 28,620.00 $ 114,480.00 $ - $ - $ $ - $ 11.35 $ 624.36 $ 22,476.96 $ 14.45 $ 794.75 $ 28,611.00 $ - $ - $ $ - $ 11.09 $ 610.17 $ 7,322.04 $ 12.65 $ 695.75 $ 8,349.00 $ - $ - $ - $ - $ - $ - $ - $ 5.01 $ 22,548.60 $ 45,000.00 $ - $ - $ - $ - $ - $ $ 216,750.00 $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - 216,750.00$ 23,164.53$ 117,519.00$ 30,110.50$ 151,440.00$ 22,548.60$ 45,000.00$ EXTENDED PRICE Extended Price on
RFB
Extended Price on
RFB
Polydyne Inc.
UNIT
PRICE EXTENDED PRICEExtended Price on
RFB
Solenis LLC
UNIT
PRICE EXTENDED PRICE
USALCO
UNIT
PRICE EXTENDED PRICE
Redlands Regular Meeting of 06-18-2024
585 of 1122
City of
REDLANDS
Incorporated 1888
Municipal Utilities & Engineering Department
35 Cajon Street, Suite 15A
Redlands, CA 92373
John R. Harris
Director
Re: City of Redlands Chemical Testing &
Comparison Test date: 03/20/24
Tested by: Chris Mercier
Chemicals tested:
• Nalco Cat Floc 8102 Plus (Coagulant Aid)
• Polydyne ClariFloc C-308P (Coagulant Aid)
• Polydyne ClariFloc A-6320 (Filter Aid)
• Polydyne ClariFloc A-6330 (Sludge Dewatering)
• Solenis Praestol 186KH (Coagulant Aid)
• Solenis Praestol A-3010 (Filter Aid)
• Solenis Praestol A-3040 (Sludge Dewatering)
After extensive jar testing and comparison, it is found that the Solenis line of chemicals is superior in performance offering better and more consistent results than the other chemicals in this test.
Sincerely,
Chris Mercier
Water Production & Maintenance Superintendent
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587 of 1122
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588 of 1122
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589 of 1122
Redlands Regular Meeting of 06-18-2024
590 of 1122
Redlands Regular Meeting of 06-18-2024
591 of 1122
Redlands Regular Meeting of 06-18-2024
592 of 1122
Redlands Regular Meeting of 06-18-2024
593 of 1122
Redlands Regular Meeting of 06-18-2024
594 of 1122
Redlands Regular Meeting of 06-18-2024
595 of 1122
Redlands Regular Meeting of 06-18-2024
596 of 1122
Redlands Regular Meeting of 06-18-2024
597 of 1122
Redlands Regular Meeting of 06-18-2024
598 of 1122
Redlands Regular Meeting of 06-18-2024
599 of 1122
Redlands Regular Meeting of 06-18-2024
600 of 1122
Redlands Regular Meeting of 06-18-2024
601 of 1122
Redlands Regular Meeting of 06-18-2024
602 of 1122
Redlands Regular Meeting of 06-18-2024
603 of 1122
Redlands Regular Meeting of 06-18-2024
604 of 1122
Redlands Regular Meeting of 06-18-2024
605 of 1122
Redlands Regular Meeting of 06-18-2024
606 of 1122
Redlands Regular Meeting of 06-18-2024
607 of 1122
Redlands Regular Meeting of 06-18-2024
608 of 1122
Redlands Regular Meeting of 06-18-2024
609 of 1122
Redlands Regular Meeting of 06-18-2024
610 of 1122
Redlands Regular Meeting of 06-18-2024
611 of 1122
Redlands Regular Meeting of 06-18-2024
612 of 1122
Redlands Regular Meeting of 06-18-2024
613 of 1122
Redlands Regular Meeting of 06-18-2024
614 of 1122
Redlands Regular Meeting of 06-18-2024
615 of 1122
Redlands Regular Meeting of 06-18-2024
616 of 1122
Redlands Regular Meeting of 06-18-2024
617 of 1122
Redlands Regular Meeting of 06-18-2024
618 of 1122
Redlands Regular Meeting of 06-18-2024
619 of 1122
Redlands Regular Meeting of 06-18-2024
620 of 1122
Redlands Regular Meeting of 06-18-2024
621 of 1122
Redlands Regular Meeting of 06-18-2024
622 of 1122
Redlands Regular Meeting of 06-18-2024
623 of 1122
Redlands Regular Meeting of 06-18-2024
624 of 1122
Redlands Regular Meeting of 06-18-2024
625 of 1122
BID NO. 20240409-PM(5)
Annual P.O.
MCMASTER-CARR SUPPLY
A. B. C. E.
Description Units Unit Price Extended Price
(B*C)
1 Regulator Fitting-Inlet Nipple CGA #580 3” Long ¼” NPT 12 4.46$ 53.52$ 2 Regulator Fitting-Inlet Nut, CGA #580 Male Thread 1-3/16” Long 12 5.10$ 61.20$ 3 Wire Rope Sling with Hooks, Three Leg, 3/8” Diameter, 3 Feet Long 4 287.76$ 1,151.04$ 4 High-Strength Oil-Resistant Buna-N Rubber Sheet; 12” Width x 12” Length, 1” Thickness, 40A Durometer 12 147.85$ 1,774.20$ 5 AC Motor-Start Capacitor 340-408 MU-F Capacitance Voltage 125, Terminal Width ¼” 12 9.47$ 113.64$ 6 Wall-Mount and Bench Top Shelf Cabinet with Lock, 2 Keys, 5 Shelves, 26-1/2”x 30”x 9” Overall. Steel/Paint 4 261.77$ 1,047.08$ 7 High-Speed Steel ½” Diameter Reduced-Shank Drill Bit 13/16”.6” Overall Length, 2, 10” Drill Depth 20 47.44$ 948.80$ 8 Strut Channel. Slotted Hole, Fiberglass, 6 Feet Length 5/8” Square. 20 81.38$ 1,627.60$ 9 Natural Rubber Vibration Damping Sandwich Mount Male/Male, Stainless Steel, 3/8” -16 Thread,3/4” High, 2” Wide 30 19.38$ 581.40$ 10 Vibration – Damping Strut-Mount Routing Clamp. Plastic with Rubber Cushion, 3/8” ID 30 5.86$ 175.80$ 11 Vibration & Noise-Damping Strut-Mount Clamp for ½” Outside Diameter, ¼” Pipe 30 8.76$ 262.80$ 12 Food Grade Gear Oil. ISO Grade 320, SAE Grade 140, AGMA Grade 6. 5 Gallon 10 251.30$ 2,513.00$ 13 Brass Air-Release Valve with Vented Outlet for Water, ¾ NPT Male Inlet, 150 PSI 12 35.01$ 420.12$ 14 Food-Grade Grit-Top Fiberglass Grating. 1-1/2” High 1-1/2” x 1- 1/2” Opening. 4’ Wide x 3’10” Long. 10 798.43$ 7,984.30$ 15 Water Filter with Easy-View Bowl, for Particles, ¼ NPT, 10gpm 12 41.58$ 498.96$ 16 Hammer-Driven Gasket and Washer Punch Set. One Step includes 15 Different inch Punches 6 314.94$ 1,889.64$ 17 Drop-in Liquid-Level Transmitter 0-30’ of Water, 40’ Cable Length. 316L Stainless Steel Clean Water 6 722.59$ 4,335.54$ 18 Food Grade Oil. ISO Grade 150, SAE Grade 90, AGMA Grade 4. 5 Gallon. 10 258.57$ 2,585.70$ 19 Wash-down Limit Switch. Adjustable Roller Lever. ½” NPT Female Conduit Entry 10 amps @ 300 Volt AC 6 95.75$ 574.50$ 20 Corrosion-Resistant 304 Stainless Steel Woven Wire Cloth 14 x 14 Mesh, .020” Wire Diameter, 36” Wide, 20’ Long 4 491.00$ 1,964.00$ 21 Sound and Vibration Damper Sheets. Aluminum, 1/64” Thick, 24” x 48” 6 43.07$ 258.42$ 22 Drop-in Liquid-Level Transmitter 0-15’ of Water, 40’ Cable Length. 316L Stainless Steel Clean Water 6 722.59$ 4,335.54$ 23 Inline Flowmeter 0.5-5 gpm for Water, with PVC Fittings ½” NPT Female 6 117.17$ 703.02$ 24 Wash-down Switch, NEMA 4, 0.5 to 15 PSI. ½” NPT Female Conduit Port. 10 Amps @ 125/250 Volts AC 6 441.25$ 2,647.50$ 25 Miniature Nylon Suction Strainer. 2 NPT Male, 10 Mesh. 304SS Screen Material 12 27.00$ 324.00$ 26 Gas Regulator for Oxygen, CGA #540 Female Inlet, 0-125 PSI 4 257.82$ 1,031.28$ 27 Gas Regulator for Acetylene, CGA 510 Male Inlet, Heavy Duty, 0-15 PSI 4 287.22$ 1, 148.88$ 28 Victor Professional Welding & Cutting Kit. Heavy Duty, ¾” Cut Capacity 6 839.81$ 5,038.86$ 29 8' aluminum adjustable gantry crane CMAA Specification 70, CMAA specification 79 2 4,746.97$ 9,493.94$ 30 Proximity-sensor shaft alignment kit 1 4,410.02$ 4,410.02$ 31 Handheld machine-monitoring sensor 2 -$ -$ $59,954.30TOTAL SUM BID (1 THROUGH 31)
CITY OF REDLANDS
MUNICIPAL UTILITIES AND ENGINEERING DEPARTMENT
BID ANALYSIS
Line No.
FISCAL YEAR: 2024/2025
BID DATE: 04/23/2024
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627 of 1122
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628 of 1122
Redlands Regular Meeting of 06-18-2024
629 of 1122
Redlands Regular Meeting of 06-18-2024
630 of 1122
Redlands Regular Meeting of 06-18-2024
631 of 1122
Redlands Regular Meeting of 06-18-2024
632 of 1122
Redlands Regular Meeting of 06-18-2024
633 of 1122
Redlands Regular Meeting of 06-18-2024
634 of 1122
Redlands Regular Meeting of 06-18-2024
635 of 1122
Redlands Regular Meeting of 06-18-2024
636 of 1122
Redlands Regular Meeting of 06-18-2024
637 of 1122
Redlands Regular Meeting of 06-18-2024
638 of 1122
Redlands Regular Meeting of 06-18-2024
639 of 1122
Redlands Regular Meeting of 06-18-2024
640 of 1122
Redlands Regular Meeting of 06-18-2024
641 of 1122
Redlands Regular Meeting of 06-18-2024
642 of 1122
Redlands Regular Meeting of 06-18-2024
643 of 1122
Redlands Regular Meeting of 06-18-2024
644 of 1122
Redlands Regular Meeting of 06-18-2024
645 of 1122
Redlands Regular Meeting of 06-18-2024
646 of 1122
Redlands Regular Meeting of 06-18-2024
647 of 1122
Redlands Regular Meeting of 06-18-2024
648 of 1122
BID NO. 20240306-AC(2) BID DATE: 3/20/2024
Annual P.O. Sand & Crushed Aggregate Base FISCAL YEAR: 2024/2025 Vulcan Materials
Price
Per Ton Estimated Quanity Extended
Price
1 Washed Utility Sand. Price shall include but not limited to all taxes, fees, delivery, and fuel surcharges. 39.850$ 450 17,932.50$ 2 Cold mix 3/8 SC8. Price shall include but not limited to all taxes, fees, delivery, and fuel surcharges. 132.160$ 200 26,432.00$ 3 Crushed Aggregate Base. Price shall include but not limited to all taxes, fees, delivery, and fuel surcharges.
40.930$ 800 32,744.00$ 77,108.50$
CITY OF REDLANDS
MUNICIPAL UTILITIES AND ENGINEERING DEPARTMENT
BID ANALYSIS
Item
Number Description
BID TOTAL (LINES 1 THROUGH 3 )
2 Redlands Regular Meeting of 06-18-2024
649 of 1122
Redlands Regular Meeting of 06-18-2024
650 of 1122
Redlands Regular Meeting of 06-18-2024
651 of 1122
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652 of 1122
Redlands Regular Meeting of 06-18-2024
653 of 1122
Redlands Regular Meeting of 06-18-2024
654 of 1122
Redlands Regular Meeting of 06-18-2024
655 of 1122
Redlands Regular Meeting of 06-18-2024
656 of 1122
Redlands Regular Meeting of 06-18-2024
657 of 1122
Redlands Regular Meeting of 06-18-2024
658 of 1122
Redlands Regular Meeting of 06-18-2024
659 of 1122
Redlands Regular Meeting of 06-18-2024
660 of 1122
Redlands Regular Meeting of 06-18-2024
661 of 1122
Redlands Regular Meeting of 06-18-2024
662 of 1122
Redlands Regular Meeting of 06-18-2024
663 of 1122
Redlands Regular Meeting of 06-18-2024
664 of 1122
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665 of 1122
Redlands Regular Meeting of 06-18-2024
666 of 1122
Redlands Regular Meeting of 06-18-2024
667 of 1122
Redlands Regular Meeting of 06-18-2024
668 of 1122
Redlands Regular Meeting of 06-18-2024
669 of 1122
Redlands Regular Meeting of 06-18-2024
670 of 1122
Redlands Regular Meeting of 06-18-2024
671 of 1122
Redlands Regular Meeting of 06-18-2024
672 of 1122
P.O. request CHECKLIST for Bids/Quotes
(Check applicable)
P.O. for:
Account #:
Vendor:
Amount:
1. PR
2. Solicitation (RFB/Q) and NIB
3. Bid Responses/Analysis/Sole Source/City Clerk Tabulation
4. Single Bid Survey
5. W9
6. Insurance
7. Bond
8. Business License
9. Staff Report (signed)
10. Agreement (signed)
11. City Council Minutes/Council Approval
12. SAM (Purchasing-internal) over $20,000
Com
pleted By: _________________________________ Date: ________________ rev. 10.29.18
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Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.
Date:_______________________
TO: Purchasing Division
FROM: ________________________________
Purchase Requisition #
___________________
Estimated Total Cost: $_________________
Proposed Vendor: ______________________
Request Term: _________________
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a s
pecific brand, where substitutes to the recommended vendor or brand are unacceptable, must be
accompanied by a written justification explaining the circumstances that make alternatives un
acceptable.
The City M anager w ill de termine whether t he justification is appropriate. R equ ests for exception must be supported by factual statements tha t will pass an audit.
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EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS
1. P
lease check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory c ompatible with existing equipment.
Existing Equipment:
Manufacturer/Model Number:
Age:
Current Estimated Value:
b. The requested product has unique design/performance specifications or quality r
equirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. T he requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-than- new cost.
f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).
2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:
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EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
3 3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:
4. List
below the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.
5. Explain what action(s) the department would take if the sole/single source services were no longer available
6. I certify that the above information is accurate to the best of my knowledge, and a signed copy of this document will be kept on file and available for audit in my department _________________________________________________________ Pr
epared by Date _________________________________________________________ Dep
artment Director Date Purch
asing Approvals
______________________________________________________
P
urchasing Agent Approval Date
_______________________________________________________
City Manager Approval Date
Redlands Regular Meeting of 06-18-2024
676 of 1122
City of
REDLANDS
Incorporated 1888
Municipal Utilities & Engineering Department
35 Cajon Street, Suite 15A
Redlands, CA 92373
909-798-7698
TO: Dana Abramovitz-Daniel, Procurement Manager
FROM: Joseph Hamburger, Wastewater Operations Supervisor
DATE: April 1, 2024
SUBJECT: Sole/Single Source Memo ABBA Pump Parts & Service
The Municipal Utilities & Engineering Department is requesti ng to utilize ABBA Pumps Parts & Service for parts and replacement for the ABBA angle flow pumps and parts at the headworks of the Wastewater Treatment Plant. These angle flow pumps are a type of vertical pump that transfers incoming wastewater flows through the progress of the pump to the primary basins.
The Wastewater Division has three ( 3) angle flow pumps that continuously require maintenance, service, and replacement parts. ABBA Pump Parts & Service , Inc. can provide the procurement of non-competitive/sole source pricing o f these angle flow pumps since the pumps are manufactured and distributed by them.
The cost is included in MUED’s FY 2024/2025 budget.
John R. Harris
MUED Director
Redlands Regular Meeting of 06-18-2024
677 of 1122
ABBA PUMP PARTS & SERVICE
Div. of Dracay Management Inc.
ABBA Parts & Service, 5370 Munro Court Burlington Ontario Canada L7L 5N8 Tel: 905-333-2720, 1-800-268-5142 Fax: 905-333-0973 Email: [email protected] www.abbaparts.com
March 28, 2023
Mr. Fernando Mata – Wastewater Utility Manager
City of Redlands
1950 N. Nevada St
Redlands, CA 92374
Regarding: ABBA Pump Parts & Service - for City of Redlands Wastewater
This letter confirms that ABBA Pump Parts & Service (a division of Dracay Management) is the manufacturer and sole source of ABBA replacement parts and pumps for the City of Redlands Wastewater / Municipal Utilities and Engineering Dept. Please direct all inquiries and orders to the contact as listed below:
Brayden Pandopulos
Sales Manager
ABBA Pump Parts & Service
5370 Munro Court
Burlington, ON
Canada L7L 5N8
Office: 905-333-2720
Cell: 289-962-3388
Email: [email protected]
Website: www.abbaparts.com
ABBA Parts manufactures replacement pumps, parts & assemblies to fit virtually all major brand municipal sewage and water pumps. Since our inception, ABBA’s replacement parts and pumps have proven to perform as well or better than the original equipment manufacturer. All our replacements are made in accordance with OEM specifications and designs. Materials, castings, machining and assembly are 100% North American.
Regards,
Brayden Pandopulos
National Sales Manager
Redlands Regular Meeting of 06-18-2024
678 of 1122
P.O. request CHECKLIST for Bids/Quotes
(Check applicable)
P.O. for:
Account #:
Vendor:
Amount:
1. PR
2. Solicitation (RFB/Q) and NIB
3. Bid Responses/Analysis/Sole Source/City Clerk Tabulation
4. Single Bid Survey
5. W9
6. Insurance
7. Bond
8. Business License
9. Staff Report (signed)
10. Agreement (signed)
11. City Council Minutes/Council Approval
12. SAM (Purchasing-internal) over $20,000
Comp
leted By: _________________________________ Date: ________________ rev. 10.29.18
Redlands Regular Meeting of 06-18-2024
679 of 1122
Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.
Date:_______________________
TO: Purchasing Division
FROM: ________________________________
Purchase Requisition #
___________________
Estimated Total Cost: $_________________
Proposed Vendor: ______________________
Request Term: _________________
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a s
pecific brand, where substitutes to the recommended vendor or brand are unacceptable, must be
accompanied by a written justification explaining the circumstances that make alternatives un
acceptable.
The City M anager w ill de termine whether t he justification is appropriate. R equ ests for exception must be supported by factual statements tha t will pass an audit.
Redlands Regular Meeting of 06-18-2024
680 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS
1. P
lease check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory c ompatible with existing equipment.
Existing Equipment:
Manufacturer/Model Number:
Age:
Current Estimated Value:
b. The requested product has unique design/performance specifications or quality r
equirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. T he requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-than- new cost.
f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).
2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:
Redlands Regular Meeting of 06-18-2024
681 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
3 3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:
4. List
below the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.
5. Explain what action(s) the department would take if the sole/single source services were no longer available
6. I certify that the above information is accurate to the best of my knowledge, and a signed copy of this document will be kept on file and available for audit in my department _________________________________________________________ Pr
epared by Date _________________________________________________________ Dep
artment Director Date Purch
asing Approvals
______________________________________________________
P
urchasing Agent Approval Date
_______________________________________________________
City Manager Approval Date
Redlands Regular Meeting of 06-18-2024
682 of 1122
City of
REDLANDS
Incorporated 1888
Municipal Utilities & Engineering Department
35 Cajon Street, Suite 15A
Redlands, CA 92373
909-798-7698
TO: Dana Abramovitz – Daniel, Procurement Manager
FROM: Jungjoon Park, Laboratory Manager
DATE: February 09, 2024
SUBJECT: Sole/Single Source Memo Airgas USA, LLC
The Municipal Utilities & Engineering Department is requesting to utilize Air Gas Co. to supply high- purity compressed gas and cylinder rental. It is crucial for the Joint Utilities Laboratory and Maintenance departments to have a reliable supplier of high-quality gas to carry out their daily operations.
The laboratory requires high-purity (99%) compressed gas to ensure the effective operation of the TOC analyzer and Integrion. Any contaminants in the compressed gas will compromise data quality and potentially cause mechanical failures, necessitating the laboratory to outsource sample analysis to a private laboratory. Without a dependable vendor to supply purified gas, the City risks losing laboratory certification for anions, perchlorate, and TOC results to the State Water Resource Board. Airgas has been providing required gas typically within the next business day.
Air Gas Co. has maintained a relationship with the City of Redlands for over ten years. Despite a nationwide shortage of helium, Airgas has prioritized the City and is already on Airgas' approval list, offering a discounted price.
The cost is included in the Municipal Utilities & Engineering Department's FY 2024/2025 budget.
John R. Harris
MUED Director
Redlands Regular Meeting of 06-18-2024
683 of 1122
P.O. request CHECKLIST for Bids/Quotes
(Check applicable)
P.O. for:
Account #:
Vendor:
Amount:
1. PR
2. Solicitation (RFB/Q) and NIB
3. Bid Responses/Analysis/Sole Source/City Clerk Tabulation
4. Single Bid Survey
5. W9
6. Insurance
7. Bond
8. Business License
9. Staff Report (signed)
10. Agreement (signed)
11. City Council Minutes/Council Approval
12. SAM (Purchasing-internal) over $20,000
Com
pleted By: _________________________________ Date: ________________ rev. 10.29.18
Redlands Regular Meeting of 06-18-2024
684 of 1122
Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.
Date:_______________________
TO: Purchasing Division
FROM: ________________________________
Purchase Requisition #
___________________
Estimated Total Cost: $_________________
Proposed Vendor: ______________________
Request Term: _________________
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a s
pecific brand, where substitutes to the recommended vendor or brand are unacceptable, must be
accompanied by a written justification explaining the circumstances that make alternatives un
acceptable.
The City M anager w ill de termine whether t he justification is appropriate. R equ ests for exception must be supported by factual statements tha t will pass an audit.
Redlands Regular Meeting of 06-18-2024
685 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS
1. P
lease check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory c ompatible with existing equipment.
Existing Equipment:
Manufacturer/Model Number:
Age:
Current Estimated Value:
b. The requested product has unique design/performance specifications or quality r
equirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. T he requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-than- new cost.
f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).
2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:
Redlands Regular Meeting of 06-18-2024
686 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
3 3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:
4. List
below the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.
5. Explain what action(s) the department would take if the sole/single source services were no longer available
6. I certify that the above information is accurate to the best of my knowledge, and a signed copy of this document will be kept on file and available for audit in my department _________________________________________________________ Pr
epared by Date _________________________________________________________ Dep
artment Director Date Purch
asing Approvals
______________________________________________________
P
urchasing Agent Approval Date
_______________________________________________________
City Manager Approval Date
Redlands Regular Meeting of 06-18-2024
687 of 1122
City of
REDLANDS
Incorporated 1888
Municipal Utilities & Engineering Department
35 Cajon Street, Suite 15A
Redlands, CA 92373
909-798-7698
TO: Dana Abramovitz, Purchasing Manager
FROM: Joseph Hamburger, Wastewater Operations Supervisor
DATE: April 01, 2024
SUBJECT: Sole/Single Source Memo Brax Company, Inc.
The Municipal Utilities & Engineering Department is requesting to utilize Brax Company, Inc. for parts and replacement of Sulzer Pumps throughout the Wastewater Treatment Plant. These vertical turbine pumps are a type of centrifugal pump that transfers flows (e.g., primary, secondary, tertiary) through the progress of the pump to various processes of the treatment plant.
The Wastewater Division has five (5) Sulzer pumps that continuously require maintenance, service, and replacement parts. Brax Company, Inc. can provide the procurement of non- competitive/sole source pricing of these Sulzer pumps as stated in attached letter.
The cost is included in MUED’s FY 2024/2025 budget.
John R. Harris
MUED Director
Redlands Regular Meeting of 06-18-2024
688 of 1122
SULZER CONFIDENTIAL
Sulzer Pump Solutions Inc,
2800 NW Front Ave
Portland, OR 97210
Ross Reppond
Western Regional Manager
541 208 8357
[email protected]
April 4th, 2024
Attn: To Whom it May Concern
Brax Company Inc. is the sole distributor and representative for Sulzer Pumps Solutions Inc, in Southern California, Southern Nevada, and Hawaii. This covers all Clean Water Products, including Engineered and Desalination product offerings.
If you require any of these Sulzer / Johnston products quotation and purchasing is sole sourced through Brax Company, Inc. If you have questions, please contact me for clarification.
Regards,
Ross Reppond
Western Regional Manager | Clean Water
Sulzer Pump Solutions Inc,
Redlands Regular Meeting of 06-18-2024
689 of 1122
P.O. request CHECKLIST for Bids/Quotes
(Check applicable)
P.O. for:
Account #:
Vendor:
Amount:
1. PR
2. Solicitation (RFB/Q) and NIB
3. Bid Responses/Analysis/Sole Source/City Clerk Tabulation
4. Single Bid Survey
5. W9
6. Insurance
7. Bond
8. Business License
9. Staff Report (signed)
10. Agreement (signed)
11. City Council Minutes/Council Approval
12. SAM (Purchasing-internal) over $20,000
Com
pleted By: _________________________________ Date: ________________ rev. 10.29.18
Redlands Regular Meeting of 06-18-2024
690 of 1122
Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.
Date:_______________________
TO: Purchasing Division
FROM: ________________________________
Purchase Requisition #
___________________
Estimated Total Cost: $_________________
Proposed Vendor: ______________________
Request Term: _________________
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a s
pecific brand, where substitutes to the recommended vendor or brand are unacceptable, must be
accompanied by a written justification explaining the circumstances that make alternatives un
acceptable.
The City M anager w ill de termine whether t he justification is appropriate. R equ ests for exception must be supported by factual statements tha t will pass an audit.
Redlands Regular Meeting of 06-18-2024
691 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS
1. P
lease check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory c ompatible with existing equipment.
Existing Equipment:
Manufacturer/Model Number:
Age:
Current Estimated Value:
b. The requested product has unique design/performance specifications or quality r
equirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. T he requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-than- new cost.
f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).
2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:
Redlands Regular Meeting of 06-18-2024
692 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
3 3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:
4. List
below the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.
5. Explain what action(s) the department would take if the sole/single source services were no longer available
6. I certify that the above information is accurate to the best of my knowledge, and a signed copy of this document will be kept on file and available for audit in my department _________________________________________________________ Pr
epared by Date _________________________________________________________ Dep
artment Director Date Purch
asing Approvals
______________________________________________________
P
urchasing Agent Approval Date
_______________________________________________________
City Manager Approval Date
Redlands Regular Meeting of 06-18-2024
693 of 1122
City of
REDLANDS
Incorporated 1888
Municipal Utilities & Engineering Department
35 Cajon Street, Suite 15A
Redlands, CA 92373
909-798-7698
TO: Dana Abramovitz-Daniel, Procurement Manager
FROM: Joseph Hamburger, Wastewater Operations Supervisor
DATE: April 1, 2024
SUBJECT: Sole/Single Source Memo CS Associated Municipal Sales Corp (CS-AMSCO)
The Municipal Utilities & Engineering Department is requesting to utilize CS Associated Municipal Sales Corp (CS -AMSCO) for parts and service of aged plug valves, butterfly valves, check valves, and electric actuators at the Water & Wastewater Treatment Facilities.
DeZurik valves have a long- standing reputation for accuracy, durability, reliability, and customer profitability. As a result, the Water/Wastewater Division currently utilizes DeZurik valves throughout their facility. With their expertise in flow, DeZurik offers a broad portfolio of engineered valve solutions that are highly regarded. Our Waterman gates are employed at our membrane bioreactor and holding ponds to help control flow. In addition, the facility's AUMA actuators are strategically placed in wastewater processes to ensure proper plant operation through automation.
The attached sole/single source letter explains that CS -AMSCO is the exclusive distributor for DeZurik, Waterman, and Auma actuators in Southern California.
The cost is included in MUED’s FY 2024/2025 budget.
John R. Harris
MUED Director
Redlands Regular Meeting of 06-18-2024
694 of 1122
AUMA Actuators, Inc.
Phone: (714) 318-8596
AUMA Actuators, Inc. USA
April 7th, 2023
To: City of Redlands
Attn: Fernando Mata
Subject: Southern California/Southern Nevada Representative for AUMA
We are pleased to confirm that CS‐Amsco is the exclusive AUMA representative for the Water & Wastewater market in the states of Southern California and Southern Nevada.
CS‐AMSCO has been serving the municipal market since 1983. They are a full service organization equipped to provide engineering assistance and technical support on the entire AUM A actuator line for
water and wastewater applications. Their contact information is as follows:
CS‐Amsco
15842 Chemical Lane
Huntington Beach, CA 92649
Phone: (714) 892‐4200
Fax: (714) 892‐4266
Email: www.csamsco.com
Should you have any questions regarding the status of CS‐Amsco, please do not hesitate to contact me.
Best Regards,
Lido Flores
Regional Sales Manager
CC: Shawn Aram – CS‐amsco
Redlands Regular Meeting of 06-18-2024
695 of 1122
April 7th, 2023
To: City of Redlands
Attn: Fernando Mata
RE: Exclusive Representation of DeZURIK, Inc. Products
Dear Fernando,
CS-amsco is the sole representative for the Municipal Markets for DeZURIK / APCO / Hilton / Red Valve in Southern California and Southern Nevada.
DeZURIK / APCO / Hilton / Red valve markets their products through exclusive technical representation only. Please contact CS-amsco regarding any inquiries regarding our entire line of valves and controls. Their contact information is as follows:
CS-AMSCO
15842 Chemical Lane Huntington Beach, California 92649
Tel: 714-892-4200
Fax: 714-892-4266
Email: [email protected]
Webpage: www.csamsco.com
Sincerely,
Nick Krippner
Regional Sales Manager
CC: Shawn Aram / CS-amsco
Redlands Regular Meeting of 06-18-2024
696 of 1122
• Waterman • P.O. Box 458 • 25500 Road 204 • Exeter, California 93221 • Phone (559) 562-4000 • FAX (559) 562-2277 •
April 7th, 2023
To: City of Redlands
Attn: Fernando Mata
Subject: Exclusive Representative for Waterman Engineered Products.
Dear Fernando,
This letter is to confirm that CS-amsco is the exclusive representative for Waterman Engineered Products used for municipal water treatment, municipal wastewater treatment and industrial applications for the following territories:
The territories include: Southern California (from the Kern County line to the Mexico border), as well as southern Nevada (Clark, Lincoln, and Nye counties only).
CS-AMSCO
15842 Chemical Lane Huntington Beach, California 92649
Tel: 714-892-4200
Fax: 714-892-4266
Email: [email protected]
Webpage: www.csamsco.com
Please feel free to contact me if you need any additional information or have any questions regarding the above.
Best regards,
Roland Fisher
National Sales Manager
Waterman Valve, LLC.
Web: www.watermanusa.com
Redlands Regular Meeting of 06-18-2024
697 of 1122
P.O. request CHECKLIST for Bids/Quotes
(Check applicable)
P.O. for:
Account #:
Vendor:
Amount:
1. PR
2. Solicitation (RFB/Q) and NIB
3. Bid Responses/Analysis/Sole Source/City Clerk Tabulation
4. Single Bid Survey
5. W9
6. Insurance
7. Bond
8. Business License
9. Staff Report (signed)
10. Agreement (signed)
11. City Council Minutes/Council Approval
12. SAM (Purchasing-internal) over $20,000
Com
pleted By: _________________________________ Date: ________________ rev. 10.29.18
Redlands Regular Meeting of 06-18-2024
698 of 1122
Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.
Date:_______________________
TO: Purchasing Division
FROM: ________________________________
Purchase Requisition #
___________________
Estimated Total Cost: $_________________
Proposed Vendor: ______________________
Request Term: _________________
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a s
pecific brand, where substitutes to the recommended vendor or brand are unacceptable, must be
accompanied by a written justification explaining the circumstances that make alternatives un
acceptable.
The City M anager w ill de termine whether t he justification is appropriate. R equ ests for exception must be supported by factual statements tha t will pass an audit.
Redlands Regular Meeting of 06-18-2024
699 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS
1. P
lease check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory c ompatible with existing equipment.
Existing Equipment:
Manufacturer/Model Number:
Age:
Current Estimated Value:
b. The requested product has unique design/performance specifications or quality r
equirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. T he requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-than- new cost.
f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).
2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:
Redlands Regular Meeting of 06-18-2024
700 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
3 3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:
4. List
below the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.
5. Explain what action(s) the department would take if the sole/single source services were no longer available
6. I certify that the above information is accurate to the best of my knowledge, and a signed copy of this document will be kept on file and available for audit in my department _________________________________________________________ Pr
epared by Date _________________________________________________________ Dep
artment Director Date Purch
asing Approvals
______________________________________________________
P
urchasing Agent Approval Date
_______________________________________________________
City Manager Approval Date
Redlands Regular Meeting of 06-18-2024
701 of 1122
City of
REDLANDS
Incorporated 1888
Municipal Utilities & Engineering Department
35 Cajon Street, Suite 15A
Redlands, CA 92373
909-798-7698
TO: Dana Abramovitz-Daniel, Procurement Manager
FROM: James Estrada, Wastewater Collections System Supervisor
DATE: March 7th, 2024
SUBJECT: Sole/Source Memo Dukes Root Control, Inc.
The Municipal Utilities & Engineering Department is requesting to utilize Dukes Root Control, Inc. to provide sewer root control services. Dukes Root Control has completed over 12 successful root control projects with the City of Redlands since 1996.
The Wastewater Collection Division designates approximately 5 miles of 6” to 8” sewer main line that have been identified through CCTV inspections for root intrusion.
The Collection Division maintains a Root Control Program as described under the City’s Sewer System Management Plan, which prevents root intrusion from occurring in the city main lines.
This annual project results in preventing overflows and reduces staff time to maintain these line segments.
Dukes Root Control, Inc. is the only commercial applicator licensed to apply RAZOROOTER in California. Dukes is registered with the Californian Department of Pesticide Regulation. Duke’s applicators are certified by the same agency to perform applications to sewers.
The cost is included in MUED’s FY 2024/25 budget.
John R. Harris
Director
Redlands Regular Meeting of 06-18-2024
702 of 1122
OT CONTRO1020 Hiawatha Blvd. W., Syracuse, NY 13204 (3 1 ) 7 - 4781 RED ARROW * MIDWEST WATER GROUP * RMS UTILITY SERVICE * NEW ENGLAND Headquarters: 400 Airport Rd., Suite E. | Elgin, IL 60123 800.447.6687 | www.Dukes.com
March 11, 2024
James Estrada
W.W. Collections Supervisor
City of Redlands
Redlands, CA 92373
Dear James:
RE: Razorooter® Patent and Licensing Information Dear JAMES ESTRADA:
RAZOROOTER®, a proprietary product of Duke's Root Control, Inc., is the only diquat- based, sewer root control product that is registered with the U.S. Environmental Protection Agency (EPA Registration No. 94625-3).
At the present time, Duke's Root Control, Inc. is the only commercial applicator licensed to apply RAZOROOTER® in California. Duke's is registered with the California Department of Pesticide Regulation, and Duke's applicators are certified with this same agency to perform pesticide applications to sewers.
If you have any questions or require additional information, please contact me at 1-800-447- 6687.
Sincerely,
Thomas W. Edwards
Redlands Regular Meeting of 06-18-2024
703 of 1122
P.O. request CHECKLIST for Bids/Quotes
(Check applicable)
P.O. for:
Account #:
Vendor:
Amount:
1. PR
2. Solicitation (RFB/Q) and NIB
3. Bid Responses/Analysis/Sole Source/City Clerk Tabulation
4. Single Bid Survey
5. W9
6. Insurance
7. Bond
8. Business License
9. Staff Report (signed)
10. Agreement (signed)
11. City Council Minutes/Council Approval
12. SAM (Purchasing-internal) over $20,000
Com
pleted By: _________________________________ Date: ________________ rev. 10.29.18
Redlands Regular Meeting of 06-18-2024
704 of 1122
Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.
Date:_______________________
TO: Purchasing Division
FROM: ________________________________
Purchase Requisition #
___________________
Estimated Total Cost: $_________________
Proposed Vendor: ______________________
Request Term: _________________
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a s
pecific brand, where substitutes to the recommended vendor or brand are unacceptable, must be
accompanied by a written justification explaining the circumstances that make alternatives un
acceptable.
The City M anager w ill de termine whether t he justification is appropriate. R equ ests for exception must be supported by factual statements tha t will pass an audit.
Redlands Regular Meeting of 06-18-2024
705 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS
1. P
lease check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory c ompatible with existing equipment.
Existing Equipment:
Manufacturer/Model Number:
Age:
Current Estimated Value:
b. The requested product has unique design/performance specifications or quality r
equirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. T he requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-than- new cost.
f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).
2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:
Redlands Regular Meeting of 06-18-2024
706 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
3 3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:
4. List
below the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.
5. Explain what action(s) the department would take if the sole/single source services were no longer available
6. I certify that the above information is accurate to the best of my knowledge, and a signed copy of this document will be kept on file and available for audit in my department _________________________________________________________ Pr
epared by Date _________________________________________________________ Dep
artment Director Date Purch
asing Approvals
______________________________________________________
P
urchasing Agent Approval Date
_______________________________________________________
City Manager Approval Date
Redlands Regular Meeting of 06-18-2024
707 of 1122
City of
REDLANDS
Incorporated 1888
Municipal Utilities & Engineering Department
35 Cajon Street, Suite 15A
Redlands, CA 92373
909-798-7698
TO: Dana Abramovitz-Daniel, Procurement Manager
FROM: Fernando Mata, Wastewater Utility Manager
DATE: April 01, 2024
SUBJECT: Sole/Single Source Memo Heat Transfer Solutions (HTS)
The Municipal Utilities & Engineering Department is requesting to utilize HTS for maintenance and replacement parts for the three (3) fire tube boilers. The boilers are heat bio- solids in three (3) separate anaerobic digesters. The boilers operate using two separate fuel sources (i.e., biogas or natural gas) ; optimizing the air -fuel mixture through a proper preventative maintenance program is critical to ensure less fuel is wasted and reduces emissions of air pollutants produced by inefficient combustion.
HTS offers a Proactive Preventative Maintenance Program on behalf of Columbia Boiler Company, the manufacturer . HTS is recognized as the sole provider to represent and service these types of boilers in California. As a preferred customer, the City’s WWTP will receive a 10% discount on parts, priority on emergency service calls, biannual fine- tuning to factory specs, and annual boiler cleaning and inspection of heat transfer surfaces.
The cost is included in MUED’s FY 2024/2025 budget.
John R. Harris
MUED Director
Redlands Regular Meeting of 06-18-2024
708 of 1122
Redlands Regular Meeting of 06-18-2024
709 of 1122
P.O. request CHECKLIST for Single/Sole Source
(Check applicable)
P.O. for:
Account #:
Vendor:
Amount:
1. 2.
3. 4.
5. 6.
7. 8.
9. 10.
11. Signed Single/Sole Source form
PR
Supporting docs: quote from Single/Sole source
W9
Insurance
Business License
Bond (if applicable)
Council approval/minutes (if applicable)
Agreement (if applicable)
SAM (Purchasing-internal) over $20,000
Prepare memo to CMO
Complete
d By: _________________________ Date: _______________
rev. 1.4.2023
Redlands Regular Meeting of 06-18-2024
710 of 1122
Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.
Date:_______________________
TO: Purchasing Division
FROM: ________________________________
Purchase Requisition #
___________________
Estimated Total Cost: $_________________
Proposed Vendor: ______________________
Request Term: _________________
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a s
pecific brand, where substitutes to the recommended vendor or brand are unacceptable, must be
accompanied by a written justification explaining the circumstances that make alternatives un
acceptable.
The City M anager w ill de termine whether t he justification is appropriate. R equ ests for exception must be supported by factual statements tha t will pass an audit.
Redlands Regular Meeting of 06-18-2024
711 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS
1. P
lease check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory c ompatible with existing equipment.
Existing Equipment:
Manufacturer/Model Number:
Age:
Current Estimated Value:
b. The requested product has unique design/performance specifications or quality r
equirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. T he requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-than- new cost.
f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).
2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:
Redlands Regular Meeting of 06-18-2024
712 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
3 3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:
4. List
below the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.
5. Explain what action(s) the department would take if the sole/single source services were no longer available
6. I certify that the above information is accurate to the best of my knowledge, and a signed copy of this document will be kept on file and available for audit in my department _________________________________________________________ Pr
epared by Date _________________________________________________________ Dep
artment Director Date Purch
asing Approvals
______________________________________________________
P
urchasing Agent Approval Date
_______________________________________________________
City Manager Approval Date
Redlands Regular Meeting of 06-18-2024
713 of 1122
City of
REDLANDS
Incorporated 1888
Municipal Utilities & Engineering Department
35 Cajon Street, Suite 15A
Redlands, CA 92373
909-798-7698
TO: Dana Abramovitz, Purchasing
FROM: Paul Mariscal, Water Utility Manager
Aaron Canedo, Water Distribution Superintendent
DATE: April 8, 2024
SUBJECT: Sole/Single Source Memo Ferguson Waterworks
The Water Distribution Section is requesting to utilize Ferguson Waterworks to supply Neptune Brand of water meters and advanced metering infrastructure (AMI) Gateway collector hardware and software solutions. To accommodate these purchases and in accordance with the City's purchasing policy, staff is requesting a sole source annual purchase order be issued to Ferguson Waterworks (Ferguson) for Fiscal Year 2024-2025.
Ferguson Waterworks is the sole distributor, as explained by the attached letter from Neptune. In California, Ferguson Waterworks is the sole distributor of Neptune water meters, reading systems, Neptune replacement parts, automated meter networks and other value -added services. If Neptune products are purchased from an out of state distributor, all warranties will be void. Additionally, the City is in process of converting to AMI , existing meters can be retrofitted with a Neptune register with AMI, and the entire meter would not need to be replaced.
The City of Redlands has standardized the Neptune water meters for all replacement and new construction throughout the City service area. Standardizing Neptune meters has improved our maintenance activities and reduced spare part inventors. Neptune products have proven to be excellent quality with outstanding factory support. Ferguson as well has worked with the City for several years and has provided outstanding customer service and quick turnaround with special order parts.
John R. Harris
Director
Redlands Regular Meeting of 06-18-2024
714 of 1122
1/6/2024
To: City of Redlands
35 Cajon Street
Redlands, CA 92373
Aaron,
Neptune always strives to be the most valued partner in assisting its water utility partners serve their customers more efficiently through use of Ne ptune automated AMR/ AMI solutions. In doing so, Neptune markets its products and services through distributors in hardened markets. In California, Ferguson Waterworks is the sole distributor of Neptune water meters, reading systems, parts, networks and other value-added services.
Ferguson goes
beyond normal distribution by being certified as Level 1 by Neptune, which means they invest further dollars in product training, support and project management of today's advanced metering systems.
• All pr
oject and pricing opportunities are evaluated by local distribution teams and Neptune Territory Managers.
• Purchasing Neptune product from distributors outside of the State of California boundary is prohibited.
• Product purchased via outside distributors will be void of its warranty and returned to the distribution branch that acted illegally.
Andy Bohn
Distr
ict Manager CA/NV
abohn@nept
unetg.com
Cell: 41 5-710-2046
Redlands Regular Meeting of 06-18-2024
715 of 1122
P.O. request CHECKLIST for Bids/Quotes
(Check applicable)
P.O. for:
Account #:
Vendor:
Amount:
1. PR
2. Solicitation (RFB/Q) and NIB
3. Bid Responses/Analysis/Sole Source/City Clerk Tabulation
4. Single Bid Survey
5. W9
6. Insurance
7. Bond
8. Business License
9. Staff Report (signed)
10. Agreement (signed)
11. City Council Minutes/Council Approval
12. SAM (Purchasing-internal) over $20,000
Com
pleted By: _________________________________ Date: ________________ rev. 10.29.18
Redlands Regular Meeting of 06-18-2024
716 of 1122
Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.
Date:_______________________
TO: Purchasing Division
FROM: ________________________________
Purchase Requisition #
___________________
Estimated Total Cost: $_________________
Proposed Vendor: ______________________
Request Term: _________________
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a s
pecific brand, where substitutes to the recommended vendor or brand are unacceptable, must be
accompanied by a written justification explaining the circumstances that make alternatives un
acceptable.
The City M anager w ill de termine whether t he justification is appropriate. R equ ests for exception must be supported by factual statements tha t will pass an audit.
Redlands Regular Meeting of 06-18-2024
717 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS
1. P
lease check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory c ompatible with existing equipment.
Existing Equipment:
Manufacturer/Model Number:
Age:
Current Estimated Value:
b. The requested product has unique design/performance specifications or quality r
equirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. T he requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-than- new cost.
f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).
2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:
Redlands Regular Meeting of 06-18-2024
718 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
3 3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:
4. List
below the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.
5. Explain what action(s) the department would take if the sole/single source services were no longer available
6. I certify that the above information is accurate to the best of my knowledge, and a signed copy of this document will be kept on file and available for audit in my department _________________________________________________________ Pr
epared by Date _________________________________________________________ Dep
artment Director Date Purch
asing Approvals
______________________________________________________
P
urchasing Agent Approval Date
_______________________________________________________
City Manager Approval Date
Redlands Regular Meeting of 06-18-2024
719 of 1122
City of
REDLANDS
Incorporated 1888
Municipal Utilities & Engineering Department
35 Cajon Street, Suite 15A
Redlands, CA 92373
909-798-7698
TO: Dana Abramovitz-Daniel, Procurement Manager
FROM: James Estrada, Wastewater Collections System Supervisor
DATE: March 7th, 2024
SUBJECT: Sole/Source Memo Golden Bell Products, INC
The Municipal U�li�es & Engineering Department is reques�ng to u�lize Golden Bell Products for sewer line u�lity roach control services. Golden Bell Products has had a 11-year rela�onship with the City of Redlands and is the designated exclusive INSECTA California service provider for sewer u�lity manhole cockroach control.
There are approximately 5,000 sewer u�lity hole structures throughout the city and areas of Mentone that the Wastewater field staff are responsible for servicing and maintaining. Pests such as roaches enter sewer u�lity manhole covers via pick points. Due to this, the Wastewater Division maintains a Roach Control Program per the Sewer System Management Plan. The Roach Control Program is designed to mi�gate the public nuisance and public health threats caused by cockroach infesta�on in the City's sanitary sewer system.
Applying Insecta pes�cide is a safe and efficient way to help eliminate roach infesta�on in the u�lity holes. Golden Bell has the sole source right for the applica�on and distribu�on of Insecta.
The cost is included in MUED’s FY 2024/25 budget.
John R. Harris
Director
Redlands Regular Meeting of 06-18-2024
720 of 1122
Redlands Regular Meeting of 06-18-2024
721 of 1122
P.O. request CHECKLIST for Bids/Quotes
(Check applicable)
P.O. for:
Account #:
Vendor:
Amount:
1. PR
2. Solicitation (RFB/Q) and NIB
3. Bid Responses/Analysis/Sole Source/City Clerk Tabulation
4. Single Bid Survey
5. W9
6. Insurance
7. Bond
8. Business License
9. Staff Report (signed)
10. Agreement (signed)
11. City Council Minutes/Council Approval
12. SAM (Purchasing-internal) over $20,000
Comp
leted By: _________________________________ Date: ________________ rev. 10.29.18
Redlands Regular Meeting of 06-18-2024
722 of 1122
Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.
Date:_______________________
TO: Purchasing Division
FROM: ________________________________
Purchase Requisition #
___________________
Estimated Total Cost: $_________________
Proposed Vendor: ______________________
Request Term: _________________
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a s
pecific brand, where substitutes to the recommended vendor or brand are unacceptable, must be
accompanied by a written justification explaining the circumstances that make alternatives un
acceptable.
The City M anager w ill de termine whether t he justification is appropriate. R equ ests for exception must be supported by factual statements tha t will pass an audit.
Redlands Regular Meeting of 06-18-2024
723 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS
1. P
lease check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory c ompatible with existing equipment.
Existing Equipment:
Manufacturer/Model Number:
Age:
Current Estimated Value:
b. The requested product has unique design/performance specifications or quality r
equirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. T he requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-than- new cost.
f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).
2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:
Redlands Regular Meeting of 06-18-2024
724 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
3 3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:
4. List
below the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.
5. Explain what action(s) the department would take if the sole/single source services were no longer available
6. I certify that the above information is accurate to the best of my knowledge, and a signed copy of this document will be kept on file and available for audit in my department _________________________________________________________ Pr
epared by Date _________________________________________________________ Dep
artment Director Date Purch
asing Approvals
______________________________________________________
P
urchasing Agent Approval Date
_______________________________________________________
City Manager Approval Date
Redlands Regular Meeting of 06-18-2024
725 of 1122
City of
REDLANDS
Incorporated 1888
Municipal Utilities & Engineering Department
35 Cajon Street, Suite 15A
Redlands, CA 92373
909-798-7698
TO: Dana Abramovitz, Purchasing Manager
FROM: Jungjoon Park, Laboratory Manager
DATE: March 20, 2024
SUBJECT: Sole/Source Memo HACH Company
The City's Joint Utility Laboratory and Wastewater Operations are requesting approval for the selection of HACH Company as the sole source vendor for procuring Wet Chemistry consumables, reagents, standards, parts, and services for the existing HACH RTC (Real-Time Control) system and other laboratory equipment at the City's Joint Utility Laboratory and Wastewater Treatment Plant.
HACH products and instruments play a crucial role in analyzing wastewater laboratory samples for parameters such as Chemical Oxygen Demand, Ortho-phosphate, Nitrate, Total and Free Chlorine, Turbidity, and Biochemical Oxygen Demand. Given that the Environmental Laboratory Accreditation Program (ELAP) accredits the City's laboratory, and the Environmental Protection Agency (EPA) recommends using HACH products and methods, their reliability is unquestionable. The HACH RTC system offers the capability to adjust treatment processes in real-time, providing our staff with enhanced operational efficiency.
Through RTC adjustments, we can ensure continuous compliance at the Wastewater Treatment Plant while simultaneously reducing treatment costs. The HACH RTC system adjusts chemical dosing in real-time to optimize the removal of constituents such as Ammonia, Nitrite, and Nitrates.
The costs associated with these services are already accounted for in the MUED FY 2024/2025 budget.
John R. Harris
MUED Director
Redlands Regular Meeting of 06-18-2024
726 of 1122
hach.com/service | 800-227-4224, ext. 6180
Hach Service and Parts
Dear Customer:
The instruments you purchased, part of the following family of brands --- Hach, Great Lakes Instruments, American Sigma, Radiometer Analytical, Lachat, Marsh-McBirney, OptiQuant, Astro, Orbisphere, ELE, and Polymetron --- were designed to be reliable, durable, and easy to operate. Our goal is to design and manufacture instruments that give accurate readings with minimum maintenance requirements.
The Hach Service Representative is a highly trained professional who has a thorough, in-depth knowledge of the workings of each manufactured instrument. Our factory-trained service personnel are the only people authorized to perform any startup service, maintenance, or repair of these instruments.
Because of the many different parameters and types of analyzers, we do not recognize or authorize any other service organization to perform repair or recalibration of these analyzers. As an ISO 9001 certified company, we maintain the highest standards for quality assurance and NIST traceable test and calibration equipment. Also, unauthorized repairs will result in voiding the instrument’s warranty.
All parts used in our instruments meet our specifications and conform to our high standards. Many parts that may be available from a local vendor go through a testing procedure before being available as a Hach authorized part to ensure that they meet the performance tolerances specified for proper instrument performance. Additionally, the use of non-Hach supplied parts will result in voiding the instrument’s warranty.
We have service repair centers that can repair and return instruments efficiently and economically. For on-site services we have an extensive field service organization. Please contact the Hach Service department for additional information.
Sincerely,
Hach Service
Manager, NA Service Contracts
January 1, 2024
Redlands Regular Meeting of 06-18-2024
727 of 1122
P.O. request CHECKLIST for Bids/Quotes
(Check applicable)
P.O. for:
Account #:
Vendor:
Amount:
1. PR
2. Solicitation (RFB/Q) and NIB
3. Bid Responses/Analysis/Sole Source/City Clerk Tabulation
4. Single Bid Survey
5. W9
6. Insurance
7. Bond
8. Business License
9. Staff Report (signed)
10. Agreement (signed)
11. City Council Minutes/Council Approval
12. SAM (Purchasing-internal) over $20,000
Com
pleted By: _________________________________ Date: ________________ rev. 10.29.18
Redlands Regular Meeting of 06-18-2024
728 of 1122
Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.
Date:_______________________
TO: Purchasing Division
FROM: ________________________________
Purchase Requisition #
___________________
Estimated Total Cost: $_________________
Proposed Vendor: ______________________
Request Term: _________________
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a s
pecific brand, where substitutes to the recommended vendor or brand are unacceptable, must be
accompanied by a written justification explaining the circumstances that make alternatives un
acceptable.
The City M anager w ill de termine whether t he justification is appropriate. R equ ests for exception must be supported by factual statements tha t will pass an audit.
Redlands Regular Meeting of 06-18-2024
729 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS
1. Pl
ease check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory co mpatible with existing equipment.
Existing Equipment:
Manufacturer/Model Number:
Age:
Current Estimated Value:
b. The requested product has unique design/performance specifications or quality req
uirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. T he requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-than- new cost.
f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).
2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:
Please see memo attached
Redlands Regular Meeting of 06-18-2024
730 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
3 3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:
4. List be
low the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.
5. Explain what action(s) the department would take if the sole/single source services were no longer available
6. I certify that the above information is accurate to the best of my knowledge, and a signed copy of this document will be kept on file and available
for audit in my department
_________________________________________________________ Prep
ared by Date _________________________________________________________ Depar
tment Director Date Purchas
ing Approvals
______________________________________________________
Pu
rchasing Agent Approval Date
_______________________________________________________ C
ity Manager Approval Date
The city would need to send all microbiology samples to third-party laboratories.
Redlands Regular Meeting of 06-18-2024
731 of 1122
City of
REDLANDS
Incorporated 1888
Municipal Utilities & Engineering Department
35 Cajon Street, Suite 15A
Redlands, CA 92373
909-798-7698
TO: Dana Abramovitz, Purchasing Manager
FROM: Jungjoon Park, Laboratory Manager
DATE: March 21, 2024
SUBJECT: Sole/Single Source Memo IDEXX Distribution, Inc. (IDEXX)
The Joint Utilities Laboratory hereby requests the utilization of IDEXX as its vendor for bacteriological testing. The laboratory holds certification through the Environmental Laboratory Accreditation Program (ELAP) to employ IDEXX's Colilert products for testing Coliforms Total, Fecal, and E.coli in both drinking water and wastewater samples. IDEXX stands as the exclusive producer of Colilert 18 and Tecta and related products.
As per our representative, IDEXX exclusively sells its products to Weber companies for dairy sample testing and to Thermo Fisher. Procuring Colilert 18 from Thermo Fisher would incur a 30% higher charge compared to purchasing it directly from IDEXX. Our past experience collaborating with IDEXX has been positive, finding them to be a cooperative company. Furthermore, they have extended special discounts on certain products utilized by the laboratory.
It's important to note that the contract cost is encompassed within the MUED's FY 2024-2025 budget.
John R. Harris
MUED Director
Redlands Regular Meeting of 06-18-2024
732 of 1122
Date: 03/20/2024
City of Redlands
1950 Nevada St
Redlands, CA 92373
Account: 176280
Please accept this letter as confirmation that IDEXX Distribution, Inc. (FEIN # 35-2186625) is a wholly owned subsidiary of IDEXX Laboratories, Inc. and is the sole supplier of the following products to the Water Market:
Product Sole Manufacturer Sole Supplier in U.S. and Canadian Water Testing
Markets**
Colilert* reagent Yes Yes
Colilert Comparator Yes Yes
Colilert*-18 reagent Yes Yes
Colisure* reagent Yes Yes
Enterolert* reagent
Pseudalert* reagent
Legiolert* reagent
Yes
Yes
Yes
Yes
Yes
Yes
IDEXX Vessels Yes Yes
Quanti-Tray* Sealer PLUS Yes Yes
Quanti-Tray* Yes Yes
All Colilert Starter Kits Yes Yes
All 20-pack, 100-pack, and 200-pack Combo Packs Yes Yes IDEXX-QC kits1 Yes Yes
Quanti-Cult™ QC kit Yes Yes
SimPlate* for HPC test kit
HPC for Quanti-Tray* reagent
EasyDisc* HPC tests
IDEXX Water SARS-CoV-2 RT-PCR Test
IDEXX Water DNA/RNA Magnetic Bead Kit
IDEXX Water Matrix and Fecal Control Kit
IDEXX Water Internal Control
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Filta-Max* xpress Filter modules
Filta-Max xpress pressure Elution station
Filta-Max manual wash station
Filta-Max filter modules
Tecta* B4
Tecta B16
Tectalert tests (EC/TC, EC, FC, ENT)
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
** Utility, Public Health and Private labs performing environmental testing
Please note that IDEXX Distribution, Inc. was formed as a wholly owned subsidiary of IDEXX Laboratories, Inc.
I hope this information is of assistance. If you have any questions, please contact me at 1-800-321-0207 ext.
Sincerely,
Luciana Thys
1) IDEXX-QC kits: 98-29000-01, 98-29001-01, 98-29002-01, 98-29003-01, 98-29004-01, 98-29006-01, 98-29007-01, 98-0009287-01
Redlands Regular Meeting of 06-18-2024
733 of 1122
P.O. request CHECKLIST for Single/Sole Source
(Check applicable)
P.O. for:
Account #:
Vendor:
Amount:
1. 2.
3. 4.
5. 6.
7. 8.
9. 10.
11. Signed Single/Sole Source form
PR
Supporting docs: quote from Single/Sole source
W9
Insurance
Business License
Bond (if applicable)
Council approval/minutes (if applicable)
Agreement (if applicable)
SAM (Purchasing-internal) over $20,000
Prepare memo to CMO
Complete
d By: _________________________ Date: _______________
rev. 1.4.2023
Redlands Regular Meeting of 06-18-2024
734 of 1122
Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.
Date:_______________________
TO: Purchasing Division
FROM: ________________________________
Purchase Requisition #
___________________
Estimated Total Cost: $_________________
Proposed Vendor: ______________________
Request Term: _________________
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a s
pecific brand, where substitutes to the recommended vendor or brand are unacceptable, must be
accompanied by a written justification explaining the circumstances that make alternatives un
acceptable.
The City M anager w ill de termine whether t he justification is appropriate. R equ ests for exception must be supported by factual statements tha t will pass an audit.
Redlands Regular Meeting of 06-18-2024
735 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS
1. P
lease check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory c ompatible with existing equipment.
Existing Equipment:
Manufacturer/Model Number:
Age:
Current Estimated Value:
b. The requested product has unique design/performance specifications or quality r
equirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. T he requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-than- new cost.
f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).
2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:
Redlands Regular Meeting of 06-18-2024
736 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
3 3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:
4. List
below the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.
5. Explain what action(s) the department would take if the sole/single source services were no longer available
6. I certify that the above information is accurate to the best of my knowledge, and a signed copy of this document will be kept on file and available for audit in my department _________________________________________________________ Pr
epared by Date _________________________________________________________ Dep
artment Director Date Purch
asing Approvals
______________________________________________________
P
urchasing Agent Approval Date
_______________________________________________________
City Manager Approval Date
Redlands Regular Meeting of 06-18-2024
737 of 1122
City of
REDLANDS
Incorporated 1888
Municipal Utilities & Engineering Department
35 Cajon Street, Suite 15A
Redlands, CA 92373
909-798-7698
TO: Dana Abramovitz, Purchasing Manager
FROM: Paul Mariscal, Water Utility Manager
DATE: April 8, 2024
SUBJECT: Phenix Sole/Single Source Request
MUED is requesting to utilize Phenix Truck Bodies & Equipment to modify existing Enterprise Fleet Vehicles. Phenix is the sole supplier and installer contracted with Enterprise to outfit City Fleet vehicles ordered and leased through the Enterprise Fleet program. Due to the recent nationwide supply shortages of vehicles, orders placed with Enterprise in 20 20 and 202 1 were modified to secure available units in production for delivery in 2023 . As a result, the order modification lacked the necessary functions and configurations identified in the original order. Partnering with Phenix to expand and configure upon the current order of vehicles will maintain vehicle and equipment warranties. The use of an alternative supplier and installer will present conflict with the current lease agreement and outfitting of Enterprise Fleet vehicles.
John R. Harris
Director
Redlands Regular Meeting of 06-18-2024
738 of 1122
P.O. request CHECKLIST for Bids/Quotes
(Check applicable)
P.O. for:
Account #:
Vendor:
Amount:
1. PR
2. Solicitation (RFB/Q) and NIB
3. Bid Responses/Analysis/Sole Source/City Clerk Tabulation
4. Single Bid Survey
5. W9
6. Insurance
7. Bond
8. Business License
9. Staff Report (signed)
10. Agreement (signed)
11. City Council Minutes/Council Approval
12. SAM (Purchasing-internal) over $20,000
Comp
leted By: _________________________________ Date: ________________ rev. 10.29.18
Redlands Regular Meeting of 06-18-2024
739 of 1122
Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.
Date:_______________________
TO: Purchasing Division
FROM: ________________________________
Purchase Requisition #
___________________
Estimated Total Cost: $_________________
Proposed Vendor: ______________________
Request Term: _________________
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a s
pecific brand, where substitutes to the recommended vendor or brand are unacceptable, must be
accompanied by a written justification explaining the circumstances that make alternatives un
acceptable.
The City M anager w ill de termine whether t he justification is appropriate. R equ ests for exception must be supported by factual statements tha t will pass an audit.
Redlands Regular Meeting of 06-18-2024
740 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS
1. P
lease check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory c ompatible with existing equipment.
Existing Equipment:
Manufacturer/Model Number:
Age:
Current Estimated Value:
b. The requested product has unique design/performance specifications or quality r
equirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. T he requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-than- new cost.
f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).
2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:
Redlands Regular Meeting of 06-18-2024
741 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
3 3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:
4. List
below the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.
5. Explain what action(s) the department would take if the sole/single source services were no longer available
6. I certify that the above information is accurate to the best of my knowledge, and a signed copy of this document will be kept on file and available for audit in my department _________________________________________________________ Pr
epared by Date _________________________________________________________ Dep
artment Director Date Purch
asing Approvals
______________________________________________________
P
urchasing Agent Approval Date
_______________________________________________________
City Manager Approval Date
Redlands Regular Meeting of 06-18-2024
742 of 1122
City of
REDLANDS
Incorporated 1888
Municipal Utilities & Engineering Department
35 Cajon Street, Suite 15A
Redlands, CA 92373
909-798-7698
TO: Dana Abramovitz-Daniel, Procurement Manager
FROM: James Estrada, Wastewater Collections System Supervisor
DATE: March 7th, 2024
SUBJECT: Sole/Source Memo Plumbers Depot, Inc.
The Municipal U�li�es & Engineering Department is reques�ng to use Plumber Depot Inc. for the service, maintenance, and replacement of parts for the wastewater collec�on and water distribu�on teams' GapVax and CUES camera systems. These pieces of equipment are cri�cal for the teams' daily opera�ons in maintaining clean sewer lines, responding to a�er-hour callouts, and inspec�ng and documen�ng sewer line details throughout the city.
The wastewater and water distribu�on division currently has three (3) GapVax trucks and one (1) CUES camera system that require con�nuous maintenance, service, so�ware upgrades, and replacement parts. Plumber Depot Inc. can provide the procurement of non-compe��ve/sole source pricing of this equipment.
The cost is included in MUED’s FY 2024/25 budget.
John R. Harris
Director
Redlands Regular Meeting of 06-18-2024
743 of 1122
Johnstown, PA www.gapvax.com Deer Park, TX
January 3, 2024
RE: Plumbers Depot, Sole Source Provider of GapVax Products To Whom It May Concern,
The purpose of this letter is to confirm that Plumber Depot is the sole GapVax factory authorized dealership for Southern California for GapVax MC Series combination trucks, service, repairs and trouble shooting.
Contact:
Plumbers Depot
3921 West 139th Street
Hawthorne, CA 90250
Phone 310-355-1700
Cell 310-753-1110
Contact: Jose Martin
Please feel
free to contact me with any questions or concerns.
Thank yo
u,
Matthew Hu
ghes
Senior Vice President, Sales
GapVax Inc.
Phone 814-535-6766
Redlands Regular Meeting of 06-18-2024
744 of 1122
Corporate Office:
1943 S. Augusta Ct.
Ontario, CA 91761
(909) 923-2001
(909) 923-2091 (Fax)
(800) 544-8695 (WATTS)
3600 Rio Vista Avenue, Orlando, FL 32805 • Telephone (407) 849-0190 / (800) 327-7791 • Fax (407) 425-1569 January 3, 2024
Cues Sole Source/OEM
Plumbers Depot Inc, Hawthorne CA is the Sole Distributor of Cues Products and repairs in Southern California.
CUES is the sole manufacture and supplier of “OEM (Original Equipment Manufacturer)” products/parts for your existing CUES TV equipment. Due to compatibility and warranty issues CUES reco mmends the purchase of “OEM” components and parts.
CUES West maintains several million dollars in parts and loaner inventory that eliminates the need to have excessive parts stocked at your facility.
There is one factory direct OEM service center located in Ontario, CA. This allows for easy same day support which will limit downtime and maximize return on investment.
Feel free to contact me with any questions.
Regards,
Matt Olson
Regional Sales Manager
[email protected]
Redlands Regular Meeting of 06-18-2024
745 of 1122
P.O. request CHECKLIST for Bids/Quotes
(Check applicable)
P.O. for:
Account #:
Vendor:
Amount:
1. PR
2. Solicitation (RFB/Q) and NIB
3. Bid Responses/Analysis/Sole Source/City Clerk Tabulation
4. Single Bid Survey
5. W9
6. Insurance
7. Bond
8. Business License
9. Staff Report (signed)
10. Agreement (signed)
11. City Council Minutes/Council Approval
12. SAM (Purchasing-internal) over $20,000
Com
pleted By: _________________________________ Date: ________________ rev. 10.29.18
Redlands Regular Meeting of 06-18-2024
746 of 1122
Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.
Date:_______________________
TO: Purchasing Division
FROM: ________________________________
Purchase Requisition #
___________________
Estimated Total Cost: $_________________
Proposed Vendor: ______________________
Request Term: _________________
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a s
pecific brand, where substitutes to the recommended vendor or brand are unacceptable, must be
accompanied by a written justification explaining the circumstances that make alternatives un
acceptable.
The City M anager w ill de termine whether t he justification is appropriate. R equ ests for exception must be supported by factual statements tha t will pass an audit.
Redlands Regular Meeting of 06-18-2024
747 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS
1. P
lease check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory c ompatible with existing equipment.
Existing Equipment:
Manufacturer/Model Number:
Age:
Current Estimated Value:
b. The requested product has unique design/performance specifications or quality r
equirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. T he requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-than- new cost.
f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).
2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:
Redlands Regular Meeting of 06-18-2024
748 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
3 3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:
4. List
below the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.
5. Explain what action(s) the department would take if the sole/single source services were no longer available
6. I certify that the above information is accurate to the best of my knowledge, and a signed copy of this document will be kept on file and available for audit in my department _________________________________________________________ Pr
epared by Date _________________________________________________________ Dep
artment Director Date Purch
asing Approvals
______________________________________________________
P
urchasing Agent Approval Date
_______________________________________________________
City Manager Approval Date
Redlands Regular Meeting of 06-18-2024
749 of 1122
City of
REDLANDS
Incorporated 1888
Municipal Utilities & Engineering Department
35 Cajon Street, Suite 15A
Redlands, CA 92373
909-798-7698
TO: Dana Abramovitz-Daniel, Procurement Manager
FROM: Joseph Hamburger, Wastewater Operations Supervisor
DATE: April 01, 2024
SUBJECT: Sole/Source Memo Rockwell Engineering & Equip Co Inc.
The Municipal Utilities & Engineering Department is requesting to use Rockwell Engineering & Equipment Co.
Inc. for the parts, replacement, and services of chopper, rotary, and centrifugal pumps at the Wastewater Reclamation Facility. The City of Redlands has had a 15-year relationship with Rockwell Engineering & Equipment, who are designated as the exclusive providers for the procurement of Vaughan Chopper Pumps, Pioneer Centrifugal Pumps, and Boeger Rotary Lobe Pumps.
Vaughan Chopper Pumps have been in use for the last 15-20 years at all Digesters and the MBR system and require proper preventative maintenance parts and supplies. These centrifugal pumps are designed to fragment all incoming solids before pumping to other processes throughout the WWTP, protecting pumps from clogging and providing benefits to downstream components, processes, and the environment.
Borger Rotary Lobe Pumps are self-priming, valve-less, positive displacement pumps that offer 100% efficiency of each pump and no leaking of any seals. These pumps transfer solids from the dissolved air flotation facilities in the solids handling facility, providing energy and labor cost savings.
Pioneer Pumps are in place at the WWTP to provide process flow of the waste-activated sludge in both the conventional treatment and the MBR system. These high-performing pumps are in continuous operation throughout the 24-hour day and handle large amounts of sludge handling to the digesters.
The cost for these services and equipment is already included in MUED's FY 2024/2025 budget.
John R. Harris
Director
Redlands Regular Meeting of 06-18-2024
750 of 1122
Franklin Electric / Pioneer Pump
310 Sequoia Pkwy.
Canby, OR 97103
ATT: City of Redlands, CA
Subject: Sole Source Letter
To whom it may concern,
This letter is to inform you that Rockwell Engineering operating out of Tustin CA, is the sole source for Pioneer Pump’s SC line of Centrifugal Pumps in Southern California. Pioneer does not have any agreement nor contract with any other resellers or distributors in the southern region of California for the SC products quoted by Rockwell Engineering to the City of Redlands Wastewater Treatment Plant.
Please let us know if there is any additional information that Pioneer Pump or Rockwell Engineering can provide. We thank you for your business.
Regards,
Eric D. Burleigh
Southwest US Territory Manager
Franklin Electric / Pioneer Pump
619-770-7423
Date: April 11, 2023Date: April 2, 2024
Redlands Regular Meeting of 06-18-2024
751 of 1122
April 2, 2024
To Whom It May Concern:
Redlands Regular Meeting of 06-18-2024
752 of 1122
P.O. request CHECKLIST for Single/Sole Source
(Check applicable)
P.O. for:
Account #:
Vendor:
Amount:
1. 2.
3. 4.
5. 6.
7. 8.
9. 10.
11. Signed Single/Sole Source form
PR
Supporting docs: quote from Single/Sole source
W9
Insurance
Business License
Bond (if applicable)
Council approval/minutes (if applicable)
Agreement (if applicable)
SAM (Purchasing-internal) over $20,000
Prepare memo to CMO
Complete
d By: _________________________ Date: _______________
rev. 1.4.2023
Redlands Regular Meeting of 06-18-2024
753 of 1122
Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.
Date:_______________________
TO: Purchasing Division
FROM: ________________________________
Purchase Requisition #
___________________
Estimated Total Cost: $_________________
Proposed Vendor: ______________________
Request Term: _________________
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a s
pecific brand, where substitutes to the recommended vendor or brand are unacceptable, must be
accompanied by a written justification explaining the circumstances that make alternatives un
acceptable.
The City M anager w ill de termine whether t he justification is appropriate. R equ ests for exception must be supported by factual statements tha t will pass an audit.
Redlands Regular Meeting of 06-18-2024
754 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS
1. P
lease check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory c ompatible with existing equipment.
Existing Equipment:
Manufacturer/Model Number:
Age:
Current Estimated Value:
b. The requested product has unique design/performance specifications or quality r
equirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. T he requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-than- new cost.
f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).
2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:
Redlands Regular Meeting of 06-18-2024
755 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
3 3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:
4. List
below the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.
5. Explain what action(s) the department would take if the sole/single source services were no longer available
6. I certify that the above information is accurate to the best of my knowledge, and a signed copy of this document will be kept on file and available for audit in my department _________________________________________________________ Pr
epared by Date _________________________________________________________ Dep
artment Director Date Purch
asing Approvals
______________________________________________________
P
urchasing Agent Approval Date
_______________________________________________________
City Manager Approval Date
Redlands Regular Meeting of 06-18-2024
756 of 1122
City of
REDLANDS
Incorporated 1888
Municipal Utilities & Engineering Department
35 Cajon Street, Suite 15A
Redlands, CA 92373
909-798-7698
TO: Dana Abramovitz, Purchasing
FROM: Paul Mariscal, Water Utility Manager
Fernando Mata, Wastewater Utility Manager
DATE: April 24, 2024
SUBJECT: Sole/Single Source Memo Sulzer
MUED is requesting to utilize Sulzer to provide repair parts and materials, maintenance and service for the City’s Water and Wastewater well and booster pump equipment.
Sulzer is recognized as an Electrical Apparatus Service Association (EASA) member and service center. EASA has developed an international accreditation program to evaluate service centers for compliance with prescribed best practices that are followed to maintain motor efficiency and reliability during electrical and mechanical repairs. Sulzer is relied upon to provide warranty work and other repairs and parts needed to maintain the City’s wells and booster pump motors on a routine basis and in the event of an emergency.
Sulzer is also a US Motors authorized supplier which is a standardized electrical motor utilized in many of the City’s deep well pump applications. Us Motors has been used by the City to operate its critical infrastructure for over 40 years and has benefited from its local relationship with Sulzer.
Below is additional supporting justification for utilizing Sulzer as a sole/single source provider.
Sulzer:
• US Motor standardization allows for electric motors to be compatible based on horsepower and frame size allowing for motor repairs and replacement to be more cost effective • US Motors distributor accredited by Electrical Apparatus Service Association (EASA) • Conformance to AR100 standards which conforms to best practice • Provides warranty work as a US Motors authorized supplier • Only US Motor EASA vendor within a 75 mile radius.
• Only motor rewind shop capable of rewinding motors up to 500HP within 100 mile radius. • Sulzer offers a full service machine shop.
John R. Harris
Director
Redlands Regular Meeting of 06-18-2024
757 of 1122
Sulzer EMS
Colton Service Center
620 S Rancho Ave
Colton, California 92324
Telephone: 909-825-7971
SULZER CONFIDENTIAL
Paul Mariscal
City of Redlands
Colton Service Center what sets us apart.
Sulzer Electro Mechanical Services (US) Inc. is the only motor repair service in 60 miles that carries an EASA Accreditation. We strictly adhere to the AR100-2015 Standard.
We are also Green motor accredited. We will also become an ISO 9001, ISO 14001, and ISO 145001 certified by 2025.
Sulzer Electro Mechanical Services (US) Inc. carries, and is an authorized distributor, for US Motors (Nidec), GE, ABB/Baldor, Lesson, Tatung, T oshiba, Euro Drive, Worldwide, Marathon, and Leroy Somers. We are also an authorized warranty center for GE, Baldor, and US motors.
Sulzer Electro Mechanical Services (US) Inc. is part of 6 service centers across the US with years of combined experience on all motors.
Sulzer Electro Mechanical Services (US) Inc. Safety record is unmatched with 0 reportable injuries in 4 years.
Sulzer Electro Mechanical Services (US) Inc. sends detailed reports with all repairs.
Sulzer Electro Mechanical Services (US) Inc. is authorized to sale and install Toshiba drives and we have the engineering and CAD capabilities for most LV drive needs.
Thank you for considering us for a contract renewal
Gary Patton
Service Center Manager
Sulzer EMS
Colton CA
(909) 825-7971 EXT 141
Redlands Regular Meeting of 06-18-2024
758 of 1122
SULZER CONFIDENTIAL
Electro Mechanical
Services Colton
Service Center 620 S
Rancho Avenue Colton,
CA USA 92324 Phone
909-825-7971 Fax 909-
825-6312
www.sulzer.com
Rates are effective for the entire duration of September , 2023 to March 1, 2024.
Item No. Description Price
4540 Shop Labor ST $133.00
4595 Shop Labor OT $156.00
4596 Shop Labor DT $178.00
4520 Field Service, Labor Non-Prevailing Wage $146.00
4520 Field Service, Labor Non-Prevailing Wage OT $169.00 4520 Field Service, Labor Non-Prevailing Wage DT $193.00 4520 Prevailing Wage Field Service, Labor* $174.00
4521 Prevailing Wage Field Service Labor OT* $202.00
4522 Prevailing Wage Field Service Labor, DT* $231.00
* Price reflects prevailing wage req'd by CA
Redlands Regular Meeting of 06-18-2024
759 of 1122
P.O. request CHECKLIST for Bids/Quotes
(Check applicable)
P.O. for:
Account #:
Vendor:
Amount:
1. PR
2. Solicitation (RFB/Q) and NIB
3. Bid Responses/Analysis/Sole Source/City Clerk Tabulation
4. Single Bid Survey
5. W9
6. Insurance
7. Bond
8. Business License
9. Staff Report (signed)
10. Agreement (signed)
11. City Council Minutes/Council Approval
12. SAM (Purchasing-internal) over $20,000
Comp
leted By: _________________________________ Date: ________________ rev. 10.29.18
Redlands Regular Meeting of 06-18-2024
760 of 1122
Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.
Date:_______________________
TO: Purchasing Division
FROM: ________________________________
Purchase Requisition #
___________________
Estimated Total Cost: $_________________
Proposed Vendor: ______________________
Request Term: _________________
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a s
pecific brand, where substitutes to the recommended vendor or brand are unacceptable, must be
accompanied by a written justification explaining the circumstances that make alternatives un
acceptable.
The City M anager w ill de termine whether t he justification is appropriate. R equ ests for exception must be supported by factual statements tha t will pass an audit.
Redlands Regular Meeting of 06-18-2024
761 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS
1. Pl
ease check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory co mpatible with existing equipment.
Existing Equipment:
Manufacturer/Model Number:
Age:
Current Estimated Value:
b. The requested product has unique design/performance specifications or quality req
uirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. T he requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-than- new cost.
f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).
2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:
Please refer to the memo addressed to the Procurement Manager.
Redlands Regular Meeting of 06-18-2024
762 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
3 3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:
4. List bel
ow the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.
5. Explain what action(s) the department would take if the sole/single source services were no longer available
6. I certify that the above information is accurate to the best of my knowledge, and a signed copy of this document will be kept on file and available for audit in my department _________________________________________________________ Prepar
ed by Date _________________________________________________________ Depart
ment Director Date Purchasi
ng Approvals
______________________________________________________
Pur
chasing Agent Approval Date
_______________________________________________________ Ci
ty Manager Approval Date
The Laboratory must identify a certified company capable of performing preventive maintenance on the equipment. If such services are not available, the Laboratory must allocate funds to replace the equipment or be compelled to send samples to third-party laboratories.
Redlands Regular Meeting of 06-18-2024
763 of 1122
City of
REDLANDS
Incorporated 1888
Municipal Utilities & Engineering Department
35 Cajon Street, Suite 15A
Redlands, CA 92373
909-798-7698
TO: Dana Abramovitz – Daniel, Procurement Manager
FROM: Jungjoon Park, Laboratory Manager
DATE: February 09, 2024
SUBJECT: Sole/Single Source Memo Thermo Electron North America, LLC (TENA)
The City's Joint Utilities Laboratory respectfully requests the utilization of Thermo Electron North America, LLC (TENA) for its laboratory service contract concerning two Integrion instruments and one Gallery Aqua Master instrument. The laboratory holds certification from The Environmental Laboratory Accreditation Program (ELAP), mandating the annual maintenance, calibration, and preventive maintenance of its instruments. It is noteworthy that Thermo Electron North America is the sole company certified by Dionex to execute preventive maintenance and repair on their instrument.
TENA offers the City of Redlands one scheduled preventive maintenance visit, inclusive of a standard PM kit, an unlimited number of on-demand, on-site corrective maintenance visits with a maximum 72-hour response time, factory-certified labor and parts, priority status for technical support telephone inquiries (with a response time within 2 hours), a 10% loyalty discount on parts, accessories, and consumables during the contract's effective period, and, significantly, software updates and notifications.
The associated cost is covered within MUED’s FY 2023-2024 budget.
John R. Harris
MUED Director
Redlands Regular Meeting of 06-18-2024
764 of 1122
February 12, 2024
JUNGJOON PARK
CITY OF REDLANDS
1950 NEVADA STREET
REDLANDS CA 92373
RE: Sole Source letter for Thermo Fisher Scientific support plan Q; 22061865
Dear Jungjoon,
Thermo Fisher Scientific companies are the sole source instrument manufacturer and service provider for Thermo Scientific Chromatography System proprietary parts, training, technical support, field service support, and software.
The legal entity distributing the Thermo Scientific Chromatography System instrument(s) you ordered is Thermo Electron North America LLC, which is a part of Thermo Fisher Scientific. Thermo Fisher Scientific is the world leader in analytical instruments, complimented by the most comprehensive services portfolio in the industry. Our instrument solutions enable our customers to make the world healthier, cleaner, and safer.
The Thermo Fisher Scientific instruments on quote 22061865 and any attached peripherals use a technologically advanced method to analyze chemicals and to identify unknown samples. Thermo Fisher Scientific has proprietary rights to the design and software utilized in these instrument(s). Thermo Fisher Scientific is the only company with access to proprietary: performance verified component parts, spare parts, software, technical support, upgrades and engineering resources to maintain the original operating specifications for your Thermo Fisher Scientific instrument. Thermo Fisher Scientific Field Service Engineers (FSE’s) are the only company certified and factory trained engineers available to service these instrument(s), and are part of an organization that is ISO certified.
The prices listed on the support plan are those charged to any other customer with the same instrument model and age, configuration, and contract type.
We appreciate the opportunity to continue the valued service relationship with you. Please contact me if you have any questions regarding this information.
Sincerely,
Christian Kobal
Senior Territory Manager
Unity Lab Services
Redlands Regular Meeting of 06-18-2024
765 of 1122
P.O. request CHECKLIST for Bids/Quotes
(Check applicable)
P.O. for:
Account #:
Vendor:
Amount:
1. PR
2. Solicitation (RFB/Q) and NIB
3. Bid Responses/Analysis/Sole Source/City Clerk Tabulation
4. Single Bid Survey
5. W9
6. Insurance
7. Bond
8. Business License
9. Staff Report (signed)
10. Agreement (signed)
11. City Council Minutes/Council Approval
12. SAM (Purchasing-internal) over $20,000
Com
pleted By: _________________________________ Date: ________________ rev. 10.29.18
Redlands Regular Meeting of 06-18-2024
766 of 1122
Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.
Date:_______________________
TO: Purchasing Division
FROM: ________________________________
Purchase Requisition #
___________________
Estimated Total Cost: $_________________
Proposed Vendor: ______________________
Request Term: _________________
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a s
pecific brand, where substitutes to the recommended vendor or brand are unacceptable, must be
accompanied by a written justification explaining the circumstances that make alternatives un
acceptable.
The City M anager w ill de termine whether t he justification is appropriate. R equ ests for exception must be supported by factual statements tha t will pass an audit.
Redlands Regular Meeting of 06-18-2024
767 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS
1. P
lease check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory c ompatible with existing equipment.
Existing Equipment:
Manufacturer/Model Number:
Age:
Current Estimated Value:
b. The requested product has unique design/performance specifications or quality r
equirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. T he requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-than- new cost.
f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).
2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:
Redlands Regular Meeting of 06-18-2024
768 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
3 3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:
4. List
below the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.
5. Explain what action(s) the department would take if the sole/single source services were no longer available
6. I certify that the above information is accurate to the best of my knowledge, and a signed copy of this document will be kept on file and available for audit in my department _________________________________________________________ Pr
epared by Date _________________________________________________________ Dep
artment Director Date Purch
asing Approvals
______________________________________________________
P
urchasing Agent Approval Date
_______________________________________________________
City Manager Approval Date
Redlands Regular Meeting of 06-18-2024
769 of 1122
City of
REDLANDS
Incorporated 1888
Municipal Utilities & Engineering Department
35 Cajon Street, Suite 15A
Redlands, CA 92373
909-798-7698
TO: Dana Abramovitz-Daniel, Procurement Manager
FROM: Joseph Hamburger, Wastewater Operations Supervisor
DATE: April 01, 2024
SUBJECT: Sole/Single Source Memo Unison Solutions, Inc
The Municipal Utilities & Engineering Department is requesting to utilize Unison Solutions for services and removal/replacement of gas conditioning media for the biogas conditioning system parts. The new gas conditioning unit at the wastewater treatment plant is in place to purify biogas, removing siloxane/VOC and hydrogen sulfide, in accordance with regional air quality guidelines.
Since Unison Solutions is the manufacturer of the skid and removal media, these products must be purchased directly from Unison Solutions. Therefore, Unison Solutions can provide non- competitive/sole source pricing for services and the removal/replacement of gas conditioning media.
The cost is included in MUED’s FY 2024/2025 budget.
John R. Harris
MUED Director
Redlands Regular Meeting of 06-18-2024
770 of 1122
◼ ◼ 5451 Chavenelle Road, Dubuque, Iowa 52002 [O] 563.585.0967 [F] 563.585.0970 www.unisonsolutions.com Leaders in Biogas Technology
March 18,2024
Re: Part numbers UNI-CL15E, UNI-CL2E, UNI-CL15V, UNI-CL2V, UNI-CL15X, UNI-CL2X, UNI-CL3X, UNI-CL3E and UNI-CL3V To whom it may concern:
This letter is to confirm that the siloxane removal media is a sole source product, sold and distributed exclusively by Unison Solutions, Inc. to meet the requirements of their biogas conditioning system. This product must be purchased directly by institutions from Unison Solutions, Inc. at the following address:
Unison Solutions, Inc.
5451 Chavenelle Rd.
Dubuque, IA 52002
If you desire additional information, please feel free to contact me at 563-585-0967 or visit our website at www.unisonsolutions.com. Thank you for your interest in our products.
Sincerely,
Kim Murdock-Timmerman
Unison Solutions, Inc.
Redlands Regular Meeting of 06-18-2024
771 of 1122
www.unisonsolutions.com
Unison Solutions, Inc. · 5451 Chavenelle Road · Dubuque, IA 52002 Tel. 563.585.0967 · Fax 563.585.0970
March 18,2024
Fernando Mata
Wastewater Utility Manager
City of Redlands Wastewater Treatment
Subject: Sole Source Representative
Dear Mr. Mata:
Unison Solutions, Inc. is the sole manufacture of its products and the exclusive provider for any ancillary products within its scope. New products, OEM repair parts, repairs and maintenance for Unison supplied equipment including ancillary equipment can only be provided by Unison Solutions, Inc.
Your contact for Unison Solutions, Inc. is:
Don Weeden
Unison Solutions, Inc.
5451 Chavenelle Rd
Dubuque, IA 52002
P 563-585-0967
F 563-585-0970
C 563-542-6577
[email protected]
If you have questions regarding this issue, please contact me at your convenience.
Sincerely,
Don Weeden
Service Supervisor
Redlands Regular Meeting of 06-18-2024
772 of 1122
P.O. request CHECKLIST for Bids/Quotes
(Check applicable)
P.O. for:
Account #:
Vendor:
Amount:
1. PR
2. Solicitation (RFB/Q) and NIB
3. Bid Responses/Analysis/Sole Source/City Clerk Tabulation
4. Single Bid Survey
5. W9
6. Insurance
7. Bond
8. Business License
9. Staff Report (signed)
10. Agreement (signed)
11. City Council Minutes/Council Approval
12. SAM (Purchasing-internal) over $20,000
Com
pleted By: _________________________________ Date: ________________ rev. 10.29.18
Redlands Regular Meeting of 06-18-2024
773 of 1122
Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.
Date:_______________________
TO: Purchasing Division
FROM: ________________________________
Purchase Requisition #
___________________
Estimated Total Cost: $_________________
Proposed Vendor: ______________________
Request Term: _________________
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a s
pecific brand, where substitutes to the recommended vendor or brand are unacceptable, must be
accompanied by a written justification explaining the circumstances that make alternatives un
acceptable.
The City M anager w ill de termine whether t he justification is appropriate. R equ ests for exception must be supported by factual statements tha t will pass an audit.
Redlands Regular Meeting of 06-18-2024
774 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS
1. P
lease check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory c ompatible with existing equipment.
Existing Equipment:
Manufacturer/Model Number:
Age:
Current Estimated Value:
b. The requested product has unique design/performance specifications or quality r
equirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. T he requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-than- new cost.
f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).
2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:
Redlands Regular Meeting of 06-18-2024
775 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
3 3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:
4. List
below the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.
5. Explain what action(s) the department would take if the sole/single source services were no longer available
6. I certify that the above information is accurate to the best of my knowledge, and a signed copy of this document will be kept on file and available for audit in my department _________________________________________________________ Pr
epared by Date _________________________________________________________ Dep
artment Director Date Purch
asing Approvals
______________________________________________________
P
urchasing Agent Approval Date
_______________________________________________________
City Manager Approval Date
Redlands Regular Meeting of 06-18-2024
776 of 1122
City of
REDLANDS
Incorporated 1888
Municipal Utilities & Engineering Department
35 Cajon Street, Suite 15A
Redlands, CA 92373
909-798-7698
TO: Dana Abramovitz, Purchasing Manager
FROM: Joseph Hamburger, Wastewater Operations Supervisor
DATE: April 01, 2024
SUBJECT: Sole/Single Source Vaughan’s Industrial Repair
MUED's Wastewater Division is requesting to utilize Vaughan's Industrial Repair for a comprehensive range of services, including preventative maintenance, parts and supplies, and the potential rebuild of key equipment.
Specifically, this request pertains to the three (3) vertical turbine pumps located at the equalization basins and the four (4) centrifugal blowers situated at the aeration basins, as indicated in the attached sole source letter.
By engaging Vaughan's Industrial Repair, the Wastewater Division aims to ensure the optimal performance and reliability of these critical components. Preventative maintenance services will encompass regular inspections, cleaning, lubrication, and adjustment of the vertical turbine pumps and centrifugal blowers.
Additionally, any necessary repairs or replacements of parts will be facilitated through Vaughan's expertise and access to high-quality components.
In instances where the equipment requires more extensive attention, such as potential rebuilds, Vaughan's Industrial Repair possesses the knowledge and capability to execute the task efficiently and effectively. Their experience and specialized skill set make them a suitable partner to address any significant refurbishment or reconstruction needs of the vertical turbine pumps and centrifugal blowers.
The utilization of Vaughan's Industrial Repair as a sole source provider offers the advantage of their in-depth familiarity with the specific equipment involved. Their expertise ensures that the maintenance, parts, and potential rebuilds are carried out with precision, minimizing potential disruptions to operations and maximizing the lifespan and functionality of the vertical turbine pumps and centrifugal blowers.
The cost for these services and equipment has been accounted for in the Municipal Utilities & Engineering Department's FY 2024/2025 budget.
John R. Harris
Director
Redlands Regular Meeting of 06-18-2024
777 of 1122
To: City of Redlands
From: Mr. Brian Schnurle
Date: February 26, 2024
Subject: Sole source statement
The Spencer Turbine Company manufacturers customized air moving equipment and accessories. The product line includes such items as blowers, fans, hermetic gas movers, central vacuum cleaning systems, filter collectors, tubing/fittings systems, UL listed electrical control panels, etc.
Many products sold here are customized and designed for a particular use by our customers. And require specialized repair by certified repair centers.
The Spencer Turbine Company herby states that Vaughan’s Industrial Repair CO. of 16224 Garfield Ave. Paramount, CA. 90723 is the sole authorized service facility for repair and maintenance in the territories of California, Arizona and Nevada. Please feel free to contact me with any further questions or concerns.
Regards,
Mr. Brian Schnurle
J.E. Phillips/Spencer/Howden Roots
Redlands Regular Meeting of 06-18-2024
778 of 1122
P.O. request CHECKLIST for Single/Sole Source
(Check applicable)
P.O. for:
Account #:
Vendor:
Amount:
1. 2.
3. 4.
5. 6.
7. 8.
9. 10.
11. Signed Single/Sole Source form
PR
Supporting docs: quote from Single/Sole source
W9
Insurance
Business License
Bond (if applicable)
Council approval/minutes (if applicable)
Agreement (if applicable)
SAM (Purchasing-internal) over $20,000
Prepare memo to CMO
Completed
By: _________________________ Date: _______________
rev. 1.4.2023
$60,000
Redlands Regular Meeting of 06-18-2024
779 of 1122
Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.
Date:_______________________
TO: Purchasing Division
FROM: ________________________________
Purchase Requisition #
___________________
Estimated Total Cost: $_________________
Proposed Vendor: ______________________
Request Term: _________________
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a spe
cific brand, where substitutes to the recommended vendor or brand are unacceptable, must be acco
mpanied by a written justification explaining the circumstances that make alternatives unaccept
able.
The City M anager w ill de termine whether t he justification is appropriate. R eques ts for exception must be supported by factual statements that will pass an audit. $60,000
Redlands Regular Meeting of 06-18-2024
780 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS
1. Pl
ease check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory co mpatible with existing equipment.
Existing Equipment:
Manufacturer/Model Number:
Age:
Current Estimated Value:
b. The requested product has unique design/performance specifications or quality req
uirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. T he requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-than- new cost.
f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).
2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:
Redlands Regular Meeting of 06-18-2024
781 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
3 3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:
4. List
below the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.
5. Explain what action(s) the department would take if the sole/single source services were no longer available
6. I certify that the above information is accurate to the best of my knowledge, and a signed copy of this document will be kept on file and available for audit in my department _________________________________________________________ Pr
epared by Date _________________________________________________________ Dep
artment Director Date Purch
asing Approvals
______________________________________________________
P
urchasing Agent Approval Date
_______________________________________________________
City Manager Approval Date
Redlands Regular Meeting of 06-18-2024
782 of 1122
City of
REDLANDS
Incorporated 1888
Municipal Utilities & Engineering Department
35 Cajon Street, Suite 15A
Redlands, CA 92373
909-798-7698
TO: Dana Abramovitz, Purchasing Manager
FRO
M: Paul Mariscal, Water Utility Manager
Fernando Mata, Wastewater Utility Manager
DAT
E: April 8, 2024
SUB
JECT: Veolia WTS Analytical S ole/Single Source Request MU
ED is requesting to utilize Veolia WTS Analytical for preventive maintenance, parts, and service of (2) Sievers M5310 online Total Organic Carbon (TOC) analyzers. These analyzers are used in the City's surface water treatment plants, and in addition, the wastewater treatment plant's Membrane Bioreactor facility (MBR) commissioned in 2003 is designed and patented by Veolia WTS. TOC analysis is a key component of water treatment plant operations, which helps to assure proper plant operation and maintain regulatory compliance. The MBR facility is comprised of proprietary technology developed by Zenon, a wholly owned business of Veolia WTS. Without properly maintained and operating analyzers and process equipment, the City's water and wastewater treatment plant facilities risk regulatory compliance monitoring violations and the inability to produce potable and recycled water for customers.
Th
e attached rep letter explains that Veolia WTS Analytical is the sole manufacturer of Sievers products, OEM repair/replacement parts, consumables, including Sievers certified reference materials and vials, repairs, and maintenance. A subsequent letter confirms that a sole source purchase with Veolia WTS will be required to procure parts and/or service for the MBR facility. Therefore, service and support materials are not available through alternative suppliers.
Fundi
ng for this request is available in the water/wastewater operations fund 501900/521900.
John R. Harris
Director
Redlands Regular Meeting of 06-18-2024
783 of 1122
VEOLIA WTS Analytical Instruments, Inc.
6060 Spine Rd, Boulder, CO 80301
off. +1 303-444-2009
www.sieversinstruments.com
18 January 2024
Dear Sievers Customer:
Please note that VEOLIA WTS Analytical Instruments, Inc, previously SUEZ WTS Analytical Instruments, is the sole manufacturer of Sievers products, OEM repair / replacement parts, consumables, including Sievers certified reference materials and vials, repairs, and maintenance.
No other representative in the United States is authorized to provide certified repair, OEM replacement parts, certified maintenance or field services, and authorized technical support for VEOLIA WTS Analytical Instruments.
Best Regards,
Erin England
Global Sales Director, Consumables & Services
Water Technologies & Solutions
Analytical Instruments
E-mail: [email protected]
Mob: +1 612-310-3797
6060 Spine Road, Boulder, CO 80301 US
Redlands Regular Meeting of 06-18-2024
784 of 1122
P.O. request CHECKLIST for Bids/Quotes
(Check applicable)
P.O. for:
Account #:
Vendor:
Amount:
1. PR
2. Solicitation (RFB/Q) and NIB
3. Bid Responses/Analysis/Sole Source/City Clerk Tabulation
4. Single Bid Survey
5. W9
6. Insurance
7. Bond
8. Business License
9. Staff Report (signed)
10. Agreement (signed)
11. City Council Minutes/Council Approval
12. SAM (Purchasing-internal) over $20,000
Com
pleted By: _________________________________ Date: ________________ rev. 10.29.18
Redlands Regular Meeting of 06-18-2024
785 of 1122
Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.
Date:_______________________
TO: Purchasing Division
FROM: ________________________________
Purchase Requisition #
___________________
Estimated Total Cost: $_________________
Proposed Vendor: ______________________
Request Term: _________________
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a s
pecific brand, where substitutes to the recommended vendor or brand are unacceptable, must be
accompanied by a written justification explaining the circumstances that make alternatives un
acceptable.
The City M anager w ill de termine whether t he justification is appropriate. R equ ests for exception must be supported by factual statements tha t will pass an audit.
Redlands Regular Meeting of 06-18-2024
786 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS
1. Pl
ease check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory co mpatible with existing equipment.
Existing Equipment:
Manufacturer/Model Number:
Age:
Current Estimated Value:
b. The requested product has unique design/performance specifications or quality req
uirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. T he requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-than- new cost.
f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).
2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:
Redlands Regular Meeting of 06-18-2024
787 of 1122
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
3 3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:
4. List be
low the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.
5. Explain what action(s) the department would take if the sole/single source services were no longer available
6. I certify that the above information is accurate to the best of my knowledge, and a signed copy of this document will be kept on file and available
for audit in my department
_________________________________________________________ Prep
ared by Date _________________________________________________________ Depar
tment Director Date Purchas
ing Approvals
______________________________________________________
Pu
rchasing Agent Approval Date
_______________________________________________________ C
ity Manager Approval Date
Redlands Regular Meeting of 06-18-2024
788 of 1122
City of
REDLANDS
Incorporated 1888
Municipal Utilities & Engineering Department
35 Cajon Street, Suite 15A
Redlands, CA 92373
909-798-7698
TO: Dana Abramovitz-Daniel, Procurement Manager
FROM: Fernando Mata, Wastewater Utility Manager
DATE: April 01, 2024
SUBJECT: Sole/Single Source Memo Polydyne, Inc.
The Municipal Utilities & Engineering Department is requesting to utilize Polydyne, Inc. for the purchase of two essential chemicals, Clarifloc WE -1582 and Flosperse SC 122 CM, utilized in our wastewater treatment plant's dewatering processes.
The chemicals Clarifloc WE -1582 and Flosperse SC 122 CM play a pivotal role in our wastewater treatment operations. Their unique molecular structure, molecular weight, and specific raw materials composition are exclusively provided by Polydyne Inc. No other manufacturer is authorized to produce these chemicals.
These chemicals are integral to our dewatering processes, specifically designed to promote sludge particle aggregation, facilitating more efficient dewatering within our centrifuge system. With approximately 38 gallons of polymer used per day, we process approximately 70,000 gallons of sludge daily. The addition of these chemicals separates solids from liquids, aiding in the thickening of sludge and the dewatering of contaminated materials, thereby easing handling and disposal procedures.
The cost is included in MUED’s FY 2024/2025 budget.
John R. Harris
MUED Director
Redlands Regular Meeting of 06-18-2024
789 of 1122
polydyneinc.com
SNF Polydyne • 1 Chemical Plant Road • Riceboro, GA 31323 USA • Tel 800.848.7659 Emailed to: [email protected]
cc: [email protected]; [email protected]
March 12, 2024
Mr. Joseph Hamburger
City of Redlands
Wastewater Operations Supervisor
1950 Nevada St.
Redlands, CA. 92374
SUBJECT: Sole Source Declaration and Price Quotation
Dear Mr. Hamburger:
We trust this letter will serve your needs in defining Polydyne Inc. as the sole source manufacturer and supplier of the following products supplied to the City of Redlands:
CLARIFLOC™ WE-1582
FLOSPERSE SC 122 CM
The above-named CLARIFLOC™ polymer has a molecular structure, molecular weight, and particular raw material components that are unique to Polydyne’s CLARIFLOC™ product line. CLARIFLOC™ is Polydyne’s trademark and no other vendor is authorized to supply these products.
Pricing for the period of July 1, 2024, through June 30, 2025, shall be as follows:
PRODUCT UNIT PRICE PACKAGE
CLARIFLOC™ WE-1582 $1.65/LB. DELIVERED* 2300 LB. TOTE
FLOSPERSE SC 122 CM $1.45/LB. DELIVERED* 2300 LB. TOTE
*Unit price does not include any applicable tax. Tax will appear as a separate line item on invoices.
Thank you for your business! If you have any questions or need additional information, please feel free to contact Olawale Igbekoyi, Technical Sales Representative, at (661) 803-2466.
Best regards,
Boyd Stanley
Sr. Vice-President
Redlands Regular Meeting of 06-18-2024
790 of 1122
Cintas Representative Initials: Customer Initials: