Agenda packet — Redlands City Council, July 2, 2024 (part 1 of 4)

CITY OF REDLANDS

CITY COUNCIL

A G E N D A
JULY 2, 2024

EDDIE TEJEDA
Mayor
PAUL T. BARICH
Mayor Pro Tempore

DENISE DAVIS
Council Member
JENNA

GUZMAN-LOWERY
Council Member

MARIO SAUCEDO
Council Member
***

JEANNE DONALDSON
City Clerk

PHILLIP DOOLITTLE
City Treasurer
CHARLES M. DUGGAN JR.

City Manager
YVETTE M. ABICH GARCIA
City Attorney
5:00 p.m. Open Public Meeting, Public Comment (Closed Session) 6:00 p.m. Open Session (Public Meeting)
* * *
City Council Chambers
Civic Center, 35 Cajon Street, Redlands, California
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A G E N D A
The following information comprises the agenda for the regular meeting of the City Council of the City of Redlands at the times noted below in the City Council Chambers, Civic Center, 35 Cajon Street, Redlands, California, on:

TUESDAY, JULY 2, 2024
To join via Zoom on a computer, laptop, or smart device Please visit www.zoom.us
, click on Join a Meeting
Enter the Meeting ID 824 4618 0187, then run the Zoom launcher To join via Zoom with audio only (cell phone or landline):

Dial 1-877-853-5247
Enter the Meeting ID 824 4618 0187
Should the City lose connectivity on Zoom, we will halt the meeting until it can be restored. To check on the status of remote connectivity in the event of an outage, go to the City’s website at www.cityofredlands.org or
to the City’s Facebook page at @CityofRedlands or the Instagram page at @CityofRedlands_CityHall.

In the event the City cannot reestablish Zoom connectivity in a reasonable amount of time, the mayor will adjourn the meeting to a future date.

PLEASE NOTE: Anyone desiring to speak on an agendized item at this meeting may do so during the consideration of that item. Due to time constraints and the number of persons who may wish to give oral testimony, public comments will be limited to three (3) minutes.

To provide comment while participating from Council Chambers:

Although it is not required, speakers are encouraged to submit a "Speaker Sign Up Sheet" before the meeting is convened. Forms are available in the Office of the City Clerk or in Council Chambers.

After the meeting has convened, you may place the speaker form in the basket at the table along the north wall of the Chambers. Please do not disturb the City Clerk while the meeting is in progress.

To provide comment through Zoom (on a computer, laptop, or smart device):

Click the "Raise Hand" button and the moderator will unmute you when it is your turn to speak To provide comment via audio only (cell phone or landline):

Dial *9 to "Raise Hand". The moderator will identify you by your area code and last 3 numbers of your telephone number when it is your turn to speak.

PLEASE SILENCE CELL PHONES, PAGERS AND OTHER ELECTRONIC

COMMUNICATION DEVICES UPON ENTERING THE CHAMBERS
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5:00 P.M.

A. Call City Council Meeting to Order.

B. Public Comment
(Any person wishing to provide public comment on a closed session matter may do so at this time.)
C. Recess City Council Meeting to a Closed Session

1. Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1) (City Attorney Garcia)
Two Cases:

Atkinson v. City of Redlands, et al., San Bernardino Superior Court Case No.

CIVSB2224706
a.

Coyote Aviation Corporation, et al. v. City of Redlands, et al., San Bernardino Superior Court, Case No. CIVSB2418252
b.

2. a. Performance Evaluations of Public Employees – Government Code §54957(b)(1) Positions: City Attorney and City Manager
b. Conference with Labor Negotiator – Government Code §54957.6 (Assistant City Manager McConnell)
Agency Negotiators: Mayor Tejeda and Mayor Pro Tempore Barich Unrepresented
Employees:

City Manager
6:00 P.M.

D. Reconvene City Council Meeting
E. Invocation by Council Member Guzman-Lowery - Pledge of Allegiance (In keeping with long-standing traditions of legislative invocations, this City Council meeting may include a brief invocation. Such invocations are not intended to proselytize or advance any one, or to disparage any other, faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.) F. Closed Session Report
(No reportable action taken in closed session unless otherwise announced by the City Attorney at this time.)
G. Presentations

1. Redlands Pet Adoption (Redlands Animal Services)

2. Juneteenth Proclamation presentation to Bishop Green, Maria Saucedo, LaRena García, Shawn Zambrows, and Jay Strovall (Council Member Saucedo) H. Public Comment - City Council
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H. Public Comment - City Council
(At this time, the City Council will provide an opportunity for the public to address them on any subject, within the jurisdiction of the City Council, which is not already scheduled on this agenda. However, any matter that requires action will be referred to staff for a report and possible action at a subsequent meeting. Comments will be limited to three {3} minutes.) I. Consent Calendar
(The following routine items have been recommended for approval and will be acted upon simultaneously unless separate discussion and/or action is requested by a Councilmember or a member of the audience.)

1. Approve the regular meeting minutes of June 18, 2024 (City Clerk Donaldson)

2. Authorize issuance of proclamation recognizing Juneteenth (Mayor Tejeda and Council Member Saucedo)

3. Adopt Resolution No. 8597 concerning a Records Retention Schedule and rescinding Resolution No. 6576 (Assistant City Manager McConnell)

4. Adopt Resolution No. 8608 establishing an Appropriations Limit for Fiscal Year 2024-2025 (Management Services/Finance Director Garcia)

5. Authorize the annual payment to San Bernardino County Sheriff's Department (Cal-ID/Identix) in the amount of $84,926 for Redlands Police Department's Fingerprint Identification Services (Management Services/Finance Director Garcia)

6. Adopt Resolution No. 8603 for Street Vacation No. 194 - A request to summarily vacate an excess portion of unimproved Mecca Street right-of-way that is 30 feet in width and approximately 298 feet in length (total of approximately 8,941 square-feet) located approximately 150 east of Gold Hill Lane and south of 31119 Outer Highway 10 (APNs: 0300-101-30-0000 and 0300-101-23-0000). This proposal is exempt from environmental review pursuant to Section 15061(b)(3) of the California Environmental Quality Act Guidelines (Development Services Director Desatnik)

7. Approve the Memorandum of Understanding between the City of Redlands and the Redlands Unified School District for the School Resource Officer Program (Police Chief Tolber)

8. Adopt Ordinance No. 2969 - Confirming a diagram and assessment for the 2024-2025 Fiscal Year in connection with Landscape Maintenance District No. 1 and Adopt Ordinance No. 2970 - Confirming a diagram and assessment for the 2024-2025 Fiscal Year in connection with Street Lighting District No. 1 (Facilities and Community Services Director Crocker)

9. Approve the Equipment Rental Agreement with C5 Equipment Rentals for a 3-month rental extension of a D8 Dozer in the amount of $53,160, and a sole source purchase order modification to a not-to-exceed total of $141,760 and determination that the approval of the rental agreement is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of CEQA Guidelines (Facilities and Community Services Director Crocker)

10. Approve the request for in-kind support in the amount of $8,446 relating to the Jagannath Rath Yatra event hosted by the Shri Darshan on July 13, 2024; approve the request to close Church St., E Colton Ave., Division St., and E High Ave. for the event; and determine that the approval of the request is exempt from environmental review pursuant to Section 15311 of the state’s guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker)
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11. Approve Resolution No. 8605 for the Fiscal Year 24/25 through Fiscal Year 28/29 Five-Year Measure I Capital Improvement Plan, and determine approval of the Resolution is exempt under Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)

12. Approve the Professional Services Agreement with ALS Group USA, Corp. for sampling and special analytical services with an initial one (1) year term in the amount of $34,000, with options to extend for two (2) additional one-year terms, for a total potential amount not-to-exceed $102,000. Determine that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
J. Communications

1. Discussion and Possible Action Related to the use of Zoom and Teleconferencing under Assembly Bill (AB) 2449 for City Council and Planning Commission meetings (Council Member Saucedo)

2. Discussion and possible action relating to the designation of a voting delegate and alternate(s) to the 2024 League of California Cities Annual Conference scheduled to occur October 16-18, 2024 in Long Beach (City Manager Duggan)
K. Public Hearings

1. LBA RVI-COMPANY XLVII, LLC APPLICANT
(Mayor to declare meeting open as a public hearing)
Public Hearing to consider Resolution No. 8606 for the following applications for an approximately four-acre parcel located at 2407 W. Lugonia Avenue (APN:
0292-032-49-0000) within the Special Development (EV/SD) District of the East Valley Corridor Specific Plan.
a.

Planned Development No. 9 – A proposal to establish permitted uses, conditionally permitted, and development standards consistent with the Commercial Industrial (EV/IC) District of the East Valley Corridor Specific Plan to allow development of an off-street parking facility for trucks, trailers, cabs and other fleet vehicles. The project qualifies for exemption from environmental review in accordance with Section 15303 (New Construction of Small Structures) and 153332 (Infill Development) of the California Environmental Quality Act (CEQA) Guidelines
b.

Conditional Use Permit No. 1194 – A request for authorization to operate an off-street truck parking facility with existing on-site improvements (paving, storm water detention facilities, landscaping, site lighting, fencing and gate) and the construction of a proposed 310 square-foot guard house with restroom facilities. The project qualifies for exemption from environmental review in accordance with Section 15303 (New Construction of Small Structures) and 15332 (Infill Development) of the California Environmental Quality Act (CEQA) Guidelines.
c.
(Development Services Director Desatnik)
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2. Public Hearing to consider Resolution No. 8571, Ordinance No. 2962, and Ordinance No. 2968 related to Development Impact Fees Adjustments
(Mayor to declare meeting as public hearing)
Public Hearing to consider Resolution No. 8571 adopting the Development Impact Fee Nexus Study; and
a.

Public Hearing to introduce Ordinance No. 2962, amending Chapters 3.32, 3.44, 3.48, 3.54,

3.56, 3.60, 3.70, and 13.40 of the Redlands Municipal Code relating to storm drain facilities fees and public facilities fees; and
b.

Public Hearing to introduce Ordinance No. 2968 adopting Development Impact Fees for new development and rescinding Resolution No. 7951; and c.

Determination that adoption of the resolution and ordinance is exempt from environmental review pursuant to Section 15061(b)(3) of the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
d.

3. Public Hearing to Hear Protest Pertaining to the Adoption of Ordinance No. 2964 and Ordinance No. 2965 Amending Chapters 3.52 and 3.62 of the Redlands Municipal Code relating to Water Utility and Wastewater Utility Rate Adjustments (Municipal Utilities and Engineering Director Harris)
L. New Business

1. Receive and file the Greenhouse Gas (GHG) Inventory Update and Progress Report related to the Climate Action Plan Update project (Development Services/ Director Desatnik)

2. Introduction of Ordinance No. 2972 levying special taxes within the City of Redlands Community Facilities District No. 2004-1 (Development Services Director Desatnik)

3. Consideration of an agreement with Schaefer Plastics North America, LLC for supply and delivery of residential refuse bins in an amount not-to-exceed $536,984.64 for a period of one year, with two additional one-year renewal options, for a total amount not-to-exceed $1,610,953.92 (Facilities and Community Services Director Crocker)

4. Consideration of the Professional Services Agreement with West Yost & Associates, Inc. for recycled water, non-potable water, and cross-connection program support services with an initial term of one (1) year and a value not-to-exceed $355,000, with options to extend for two (2) additional one-year terms for a total potential amount not-to-exceed $1,065,000; approve an exception to Redlands Municipal Code Section 2.16.180(B); and determine that approval of the Professional Services Agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)

5. Consideration of the $120,000 Professional Services Agreement with Eurofins Eaton Analytical, LLC for support services at the Joint Utility Laboratory for a total potential amount not-to-exceed $360,000, and determine that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act. (Municipal Utilities and Engineering Director Harris)

6. Consideration of adoption of Resolution No. 8609 providing notice of intent to increase solid waste utility service rates, to direct staff to issue the required Proposition 218 notice establishing a public hearing date and location, and determine that consideration of the proposed rate increases is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman)
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M. Individual Council Member Announcements and/or Reports on Activities (No collective discussion or action.)
N. Adjournment
The next regular meeting of the City Council will be held on July 16, 2024.

If you challenge any proposed development entitlement listed on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Goutam Dobey, of the Municipal Utilities and Engineering Department at (909) 798-7584 ext 2. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
(28 CFR 35.102-35.104 ADA Title II)
Any writings or documents distributed to a majority of the City Council regarding an open session agenda item less than 72 hours before this meeting are available for public inspection at the City Clerk's Office or at the dais of the City Clerk once the open session begins.

Staff reports or other written documentation relating to items referred to on the agenda are available at the A. K. Smiley Public Library, 125 West Vine Street, Redlands, California, and on the City’s website referenced below.

Regular meetings are televised live on Redlands TV Channel 3 (Spectrum) and Channel 35 (Frontier) and re-broadcast at 7:00 P.M. the following Wednesday, Friday and Sunday; and at 9:00 A.M. Thursday, Saturday and Monday. Meetings are also streamed live and archived for later viewing on demand on the City’s website at www.cityofredlands.org
. Agendas, staff reports and minutes of the City Council of the City of Redlands are available online at: www.cityofredlands.org.

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City Council Meeting I. 1.

DATE: 07/02/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the regular meeting minutes of June 18, 2024 (City Clerk Donaldson)
MOTION:

I move to approve the regular meeting minutes of June 18, 2024.

Attachments
Regular meeting minutes of June 18, 2024
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MINUTES

Regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on June 18, 2024 at 5:00 P.M.

Present: Eddie Tejeda, Mayor
Paul Barich, Mayor Pro Tempore
Denise Davis, Council Member
Jenna Guzman-Lowery, Council Member

Absent: Mario Saucedo, Council Member
Staff: Charles M. Duggan, Jr., City Manager; Yvette M. Abich Garcia, City Attorney; Jeanne Donaldson, City Clerk; Janice McConnell, Assistant City Manager; Carl Baker, Public Information Officer; Danielle Garcia, Management Services/Finance Director; Brian Desatnik, Development Services Director; John Harris, Municipal Utilities and Engineering Director; Rich Sessler, Fire Chief; Rachel Tolber, Police Chief; Tabitha Crocker, Facilities and Community Services Director; Robert Meteau, HR/Risk Management Director

Mayor Tejeda called the meeting to order and announced there were no closed session matters scheduled for the City Council to consider. The meeting recessed at 5:00 P.M.

RECONVENE CITY COUNCIL MEETING
The meeting reconvened at 6:00 P.M. with an invocation by Mayor Tejeda, followed by the pledge of allegiance to the American flag.

PRESENTATIONS

Proclamation Junior Achievement, Inland Empire Region 70th Anniversary Mayor Tejeda presented a proclamation recognizing the Junior Achievement, Inland Empire Region 70th Anniversary to Erin Welch, Director of Development, Junior Achievement of Orange County and Inland Empire.

Proclamation Parks and Recreation Month
Mayor Tejeda presented a proclamation to Doug Gonzales, Chair of the Parks and Recreation Commission, and Recreation Supervisor Dave Jaffe and Parks Supervisor Shawn McIntosh, recognizing July 2024 as Park and Recreation Month.

Juneteenth Proclamation
Council Member Davis presented a proclamation declaring June 19, 2024 in the City of Redlands as Juneteenth to Kai Joseph King, Vickie Davis, Janelle Guerrero, and Crystal Mansker from Stronger Together Now.

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Proclamation International Day of Yoga
Mayor Tejeda presented a Proclamation to Roop Kishor Goyal recognizing June 21, 2024 as International Yoga Day in the City of Redlands.

PUBLIC COMMENT
Public comments were presented either in-person, via Zoom, via cell phone or landline.

Escalating Cost Projections - Charlie Cutter remarked on the escalating costs associated with renovations at the future City Hall on State Street and the new Public Safety facility at the former K-Mart location. He recognized the need for a new police station but said that initial cost projections announced to the public were exceedingly lower than the current estimates. He thought the new project costs were way too high, and he suggested the City be more open about the rising costs, so as not to lose the public's trust.

South Mountain Water Shares
- David Armstrong thanked the City Manager and Director Harris for attending an event at Prospect Park, hosted by concerned citizens for water conservation. He reiterated his objections to the City's sale of the South Mountain Water shares, and he urged the Council to postpone the decision to raise water rates, scheduled for July 2, 2024.

CONSENT CALENDAR

Minutes

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, the regular minutes of June 4, 2024.

Vote: 4 - 0 Passed

Proclamation Junior Achievement Inland Empire Region

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, the issuance of a proclamation recognizing the Junior Achievement, Inland Empire Region 70th Anniversary.

Vote: 4 - 0 Passed

Proclamation July 2024 as Park and Recreation Month

Vote: 4 - 0 Passed
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Vote: 4 - 0 Passed

Proclamation June 21, 2024 International Yoga Day

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, the issuance of a proclamation recognizing June 21, 2024 as International Yoga Day in the City of Redlands.

Vote: 4 - 0 Passed

Proclamation Declaring June 19, 2024, as Juneteenth

As public comment, Andy Hoder offered historical context about Juneteenth and how it came to be. He said that out of this turmoil, a flag of red, black and green was created to represent the discrimination experienced by African Americans. Yet despite all the hardships, the Juneteenth flag is not flying on the City's flagpole, but instead the U.S. flag, which he said stands above all and represents freedom for all. Council Member Davis pointed out she had seen earlier in the day a residence where both a Juneteenth flag and a Pride flag were flying.

On motion of Council Member Denise Davis, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, the issuance of a proclamation declaring June 19, 2024, as Juneteenth.

Vote: 4 - 0 Passed

Proclamation Olive Avenue Market Centennial

Council Member Guzman-Lowery and Council Member Davis presented a Proclamation to Missy Van Zeyl and Sonya Rozzi, honoring Olive Avenue Market for its centennial.

On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the issuance of a proclamation honoring Olive Avenue Market for its centennial.

Vote: 4 - 0 Passed

Resolution No. 8568 Candidate Statement Regulations

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, Resolution No. 8568, approving regulations for candidates for elective office pertaining to candidate statements submitted to the voters at an election to be held November 5, 2024.

Vote: 4 - 0 Passed

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Resolution No. 8567 Calling and Giving Notice of General Municipal Election

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, Resolution No. 8567 calling and giving notice of the holding of a General Municipal Election and requesting the Board of Supervisors of the County of San Bernardino to consolidate said election with the election to be held on Tuesday, November 5, 2024.

Vote: 4 - 0 Passed

Auctioning Services Agreement

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, the Auctioning Services Agreement with J.J. Associates, Inc. doing business as Ken Porter Auctions.

Vote: 4 - 0 Passed

Ordinance No. 2966 Undergrounding Utilities

Development Services Director Desatnik responded to Chamber of Commerce Executive Director Evan Sanford and the questions he posed during the June 4, 2024 City Council meeting related to the introduction of Ordinance No. 2966 to modify the criteria regarding undergrounding utilities. He offered explanations pertaining to the establishment of criteria and setting exemption thresholds and why some projects will be exempt and others not. He provided examples and pointed out that smaller projects would be exempt because, if not, they would be impacted disproportionately. He addressed the current reserves available in the in-lieu fee account and discussed a project slated for a stretch of Cypress Avenue.

As public comment, Michael Paisner pointed out the City's General Plan encourages all projects to underground utilities and saw this proposed ordinance as being in conflict with the Plan. Council Member Guzman-Lowery appreciated Director Desatnik's thorough responses, but voiced her concerns that it seemed to her that undergrounding poles was emphasized within the south side of town at the expense of the north side.

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Denise Davis, the City Council adopted, by roll call vote, Ordinance No. 2966 amending Redlands Municipal Code Chapter 17.17 (Improvements) of Title 17 (Subdivision Regulations) to modify the criteria and findings pertaining to the requirement for undergrounding utilities that are applicable to subdivisions and development projects.

Vote: 3 - 1 Passed
NAY: Council Member Jenna Guzman-Lowery

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Resolution No. 8599 Salary Schedule

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, Resolution No. 8599 establishing a Salary Schedule and Compensation Plan for City Employees, and Rescinding Resolution No. 8520. It was noted there was a small change made to Resolution No. 8599, which removed one position from the salary schedule.

Vote: 4 - 0 Passed

Adopt Ordinance No. 2971, Levying Special Taxes CFD 2001-1 and 2003-1

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously adopted, by roll call vote, Ordinance No. 2971, levying special taxes within City of Redlands Community Facilities District No. 2001-1 (Northwest Development Project) and Community Facilities District No. 2003-1(Redlands Business Center).

Vote: 4 - 0 Passed

Agreement with SBC Collection of Special District Assessments

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, an Agreement with San Bernardino County for the Collection of Special District Assessments.

Vote: 4 - 0 Passed

Agreement for Business Tax Administration Services

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, a Professional Services Agreement with Hinderliter De Llamas & Associates (HdL Software, LLC) for a period of five (5) years for business tax administration and compliance services.

Vote: 4 - 0 Passed

Resolution No. 8586 Road Repair and Accountability Act (SB1) Project List

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, Resolution No. 8586 that will adopt the Senate Bill No. 1 Road Repair and Accountability Act (SB1) Project List; approved funding for the City's Pavement Management Program; and determined that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act.

Vote: 4 - 0 Passed

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Agreement for High Cube Storage Containers Project

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously determined, by roll call vote, that approval of the Non-Professional Services Agreement with Redlands Ironworks, Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved a Non-Professional Services Agreement with Redlands Ironworks, Inc. for the High Cube Storage Containers and Associated Groundwork Project, for an amount not to exceed $69,600.

Vote: 4 - 0 Passed

Purchase Rectangular Rapid Flashing Beacon Signs

Municipal Utilities and Engineering Director Harris reviewed the request to purchase ten Rectangular Rapid Flashing Beacon signs from NexTech Systems, Inc. for a total purchase price of $61,621.65. The signs would be installed in five locations selected by the Traffic and Parking Commission. As public comment, Chamber of Commerce Executive Director Evan Sanford expressed the Chamber's full support of the purchase, saying these flashing beacons would go a long way to improve public safety. He requested the beacons be installed at the intersections of Highland Avenue and Cajon and Citrus and 9th Street due to what he said were serious safety concerns.

On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, an exception to the formal bid process; and approved the purchase of ten (10) Rectangular Rapid Flashing Beacon signs from NexTech Systems, Inc. for a total purchase price of $61,621.65.

Vote: 4 - 0 Passed

Resolution No. 8600 Project Expenditures Reimbursement WWTP Upgrade Project

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously determined, by roll call vote, that approval of Resolution No. 8600 is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and adopted Resolution No. 8600, to designate the amount of project expenditures to be reimbursed by the Clean Water State Revolving Fund process to fund construction of the City of Redlands Wastewater Treatment Plant Upgrades Project.

Vote: 4 - 0 Passed

PO Modification JCI Jones Chemical

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, a modification of the purchase order with JCI Jones Chemical to increase by $15,000 for a not to exceed amount of $90,000.

Vote: 4 - 0 Passed
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Vote: 4 - 0 Passed

Air Quality Sampling and Analysis Services Agreement

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously determined, by roll call vote, that approval of an agreement with Landfill Gas Engineering, Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the agreement with Landfill Gas Engineering, Inc. for air quality sampling and analysis services for the wastewater treatment plant and landfill with an initial one (1) year term and an option to extend for one (1) additional year for a total amount not-to-exceed $250,000.

Vote: 4 - 0 Passed

First Amendment Wellhead Perchlorate Treatment System Project

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously determined, by roll call vote, that approval of a First Amendment to the Professional Services Agreement with Dudek for the Wellhead Perchlorate Treatment Project is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the First Amendment to the Professional Services Agreement with Dudek for the Wellhead Perchlorate Treatment Project, revising the Initial Term to the Agreement and providing for a one-year extension.

Vote: 4 - 0 Passed

PO Modification Law Enforcement Medical Services

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, a purchase order modification in the amount of $10,000 with Law Enforcement Medical Services for the remainder of the fiscal year to provide the Police department with phlebotomy services and sexual assault and homicide examinations.

Vote: 4 - 0 Passed

Forensic Toxicology Testing Services

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, the sole source services with Bio-Tox Laboratories, Inc. in an amount not-to-exceed $45,000 per year for forensic toxicology testing services from July 1, 2024 through June 30, 2026.

Vote: 4 - 0 Passed

MOU Loma Linda University Children's Hospital

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On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, a Memorandum of Understanding between the City and Loma Linda University Children's Hospital for use of the Children's Assessment Center; and authorized the Chief of Police to execute the agreement.

Vote: 4 - 0 Passed

Subscription Renewal Operate Cellebrite System

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, a sole-source with Cellebrite, Inc. for subscription renewal to operate the Cellebrite system, in an amount not to exceed $62,531.25 per fiscal year from July 1, 2024 through June 30, 2026.

Vote: 4 - 0 Passed

Master Subscription Agreement, Asset Management Software System

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously determined, by roll call vote, that the agreement with Brightly Software, Inc. is categorically exempt from environmental review pursuant to Section 15301 of the State's guidelines implementing the California Environmental Quality Act; and approved a Master Subscription Agreement and accompanying Professional Services Addendum with Brightly Software, Inc. for an amount not to exceed $117,904.14 related to an asset management software system.

Vote: 4 - 0 Passed

Zanja Trail improvements

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, to receive and file the update regarding the Zanja Trail improvements between Church Street and 7th Street.

Vote: 4 - 0 Passed

MOU CRYROP Temporary Staffing Services

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously determined, by roll call vote, that approval of the Memorandum of Understanding with Colton-Redlands-Yucaipa Regional Occupational Program is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the Memorandum of Understanding with Colton-Redlands-Yucaipa Regional Occupational Program to provide temporary staffing services to support the Recreation and Senior Services Divisions in an amount not-to-exceed $75,000.

Vote: 4 - 0 Passed
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COMMUNICATIONS

Affordable Housing

Development Services Director Desatnik explained that on January 31, 2024, in a special meeting of the City Council, eight project/program priorities were identified, with tonight's report focusing on the priority of Affordable Housing. He stated that providing affordable housing has become more challenging in recent years as housing prices continue to rise disproportionately to incomes. He provided some background information on affordable housing in Redlands, reviewed basic concepts of affordable housing, and offered ways that the City can promote affordable housing development. His presentation included the following topics: 1) Definition of affordable housing 2) Housing Element – Regional Housing Needs targets 3) Existing affordable housing in Redlands 4) Financial and regulatory Incentives for the production of affordable housing and 5) Projects in the pipeline.

As public comment, Tristessa Richard of Yes in my Backyard (YIMBY), was excited the City had prioritized the need for affordable housing, and she asked the Council to continue considering policies that would move forward any affordable housing developments. Bruce Laycook, Board Member of Human Good Affordable Housing, expressed his sincere appreciation of the City's efforts to push this matter to the forefront, and he suggested the Council engage the community and encourage the public to participate in the process.

Bobby Garrity, of YIMBY, pointed out the City was in a housing shortage and in particular, a shortage of affordable housing, and he urged the Council to push for policy reforms that do not inhibit development, by allowing for increased density and relaxed parking restrictions.

Council Members raised questions about Section 8 housing, and SB 4, the Affordable Housing on Faith Lands Act, which provides a streamlined process for religious organizations and nonprofit colleges to develop affordable housing on their property. They thanked Director Desatnik and staff for the thorough and informative presentation.

Council Chambers Metal Detectors
Council Member Davis requested this item be removed from the agenda.

PUBLIC HEARINGS

Resolution No. 8601 Weed Abatement Proceedings

Mayor Tejeda declared the meeting open as a public hearing and called on Deputy Fire Marshal Justin Day, who provided background on the Council action of June 4, 2024, declaring weeds to be a public nuisance. A notice was then sent to each property owner to provide 10 days to abate the nuisance or incur the cost of having the City abate their property and having the cost assessed upon their land as a lien until paid. The hearing was set to hear any objections to the proposed weed abatement proceedings. There were no written comments received and with no further discussion, Mayor Tejeda closed the Public Hearing.

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Hearing.

On motion of Council Member Jenna Guzman-Lowery, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously approved, by roll call vote, Resolution No. 8601 overruling objections and proceeding with the weed abatement on subject properties.

Vote: 4 - 0 Passed

Ordinance Nos. 2969 and 2970 SLD and LMD

Mayor Tejeda opened the public hearing and called on Facilities and Community Services Director Crocker for a report of a request to implement assessments for Street Lighting District No. 1 and Landscape Maintenance District No. 1 for Fiscal Year 2024/25. There were no written comments received and, with no further discussion, the Mayor closed the public hearing.

On motion of Mayor Pro Tempore Paul Barich, seconded by Mayor Eddie Tejeda, the City Council unanimously introduced, by roll call vote, Ordinance No. 2969 and Ordinance No. 2970 approving the Engineer's Reports for Landscape Maintenance District No. 1 and Street Lighting District No. 1, and implementing the assessments for Fiscal Year 24/25.

Vote: 4 - 0 Passed

NEW BUSINESS

Resolution No. 8604 Wildland Protection

Fire Chief Sessler reviewed the need for Resolution No. 8604 approving Agreement 3CA06940 with the Department of Forestry and Fire Protection (Cal Fire) for wildland protection during fiscal year 2024-2025 for an amount not to exceed $285,677.10.

On motion of Council Member Jenna Guzman-Lowery, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously approved, by roll call vote, Resolution No. 8604 approving Agreement 3CA06940 with the Department of Forestry and Fire Protection (Cal Fire) for wildland protection during fiscal year 2024-2025 for an amount not to exceed $285,677.10.

Vote: 4 - 0 Passed

CONFIRE Joint Use Authority Membership

Fire Chief Sessler reported on the benefits reaped by the City of continuing the Fire Department's membership in the CONFIRE Joint Use Authority for Fiscal Year 2024-2025.

The primary function of CONFIRE is to provide for a secondary public safety answering point for 9-1-1 services, fire/emergency medical dispatching, and information technology support. Council Member Davis said that as part of the CONFIRE Board, she was in full support of continuing the membership.

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On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, to continue membership in the CONFIRE Joint Use Authority for Fiscal Year 2024-2025 and pay associated annual fees in an amount not to exceed $843,957.

Vote: 4 - 0 Passed

MUED Annual Purchase Orders

Municipal Utilities and Engineering Director Harris detailed the Municipal Utilities and Engineering Department Annual Purchase Orders for FY 2024-25 for a total encumbered amount not-to-exceed $4,130,000.

On motion of Council Member Jenna Guzman-Lowery, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously determined, by roll call vote, that approval of the Fiscal Year 24/25 Municipal Utilities and Engineering Department Annual Purchase Orders is exempt from environmental review pursuant to section 15301 of the State's guidelines implementing the California Environmental Quality Act; and approved the Fiscal Year 24/25 Municipal Utilities and Engineering Department Annual Purchase Orders as itemized in the staff report for a total encumbered amount not-to-exceed $4,130,000.00.

Vote: 4 - 0 Passed

Agreement Joint Utilities Lab Building Renovation & Expansion Project

Municipal Utilities and Engineering Director Harris summarized the Professional Services Agreement with CDM Smith Inc. for the Joint Utilities Laboratory Building Renovation and Expansion Final Engineering Design Project for an amount not-to-exceed $745,375.

Mayor Tejeda added the bidding and vetting process seemed to be very thorough.

On motion of Council Member Jenna Guzman-Lowery, seconded by Mayor Eddie Tejeda, the City Council unanimously determined, by roll call vote, that approval of a Professional Services Agreement with CDM Smith Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the Professional Services Agreement with CDM Smith Inc. for the Joint Utilities Laboratory Building Renovation and Expansion Final Engineering Design Project for an amount not-to-exceed $745,375.

Vote: 4 - 0 Passed

Contract Award 2023 CIP Sewer Pipeline Replacement Project

Municipal Utilities and Engineering Director Harris presented the Public Works Construction Contract with All Cities Engineering, Inc. for the 2023 CIP Sewer Pipeline Replacement Project for an amount not-to-exceed $2,485,353.

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On motion of Council Member Jenna Guzman-Lowery, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously determined, by roll call vote, that approval of the contract and construction of the 2023 CIP Sewer Pipeline Replacement Project is exempt from environmental review in accordance with Section 15302 of the State's Guidelines implementing the California Environmental Quality Act; approved the 2023 CIP Sewer Pipeline Replacement Project plans and specifications; and awarded a Public Work Construction Contract to All Cities Engineering, Inc. for an amount not-to-exceed $2,485,353.

Vote: 4 - 0 Passed

Police Department Custody Services

Police Chief Tolber offered background on an agreement with Universal Protection Services LP, doing business as Allied Universal Security Services, to provide custody services, in an amount not-to-exceed $294,230.48 for FY 2024-2025, $304,512.89 for FY 2025-2026, and $315,147.98 for FY 2026-2027, bringing the total compensation amount not-to-exceed $913,891.

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the agreement with Universal Protection Services LP, doing business as Allied Universal Security Services to provide custody services in an amount not-to-exceed $294,230.48 for FY 2024-2025, $304,512.89 for FY 2025-2026, and $315,147.98 for FY 2026-2027, bringing the total compensation amount not-to-exceed $913,891.

Vote: 4 - 0 Passed

COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES

Juneteenth Celebration - The Council Members thoroughly enjoyed the Juneteenth celebration held at the Contemporary Club where there was an abundance of great food.

Mayor Tejeda participated in a tour of several MUED facilities.

Mayor Pro Tem Barich assisted with the graduation of Sage Oaks Charter School students, attended the Library Board meeting and enjoyed the 2nd annual youth football camp hosted by Jaelan Phillips.

Council Member Davis was thrilled to attend the Olive Avenue Market Centennial celebration and enjoyed a pop-up exhibit, "Out in the I.E." held at the Civil Rights Institute in Riverside.

Council Member Guzman-Lowery was thrilled to attend the Olive Avenue Market Centennial celebration and participated in a housing policy group which meets monthly.

ADJOURNMENT
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ADJOURNMENT

With the recent celebration of Father's Day on June 16th, Mayor Tejeda took a moment to recognize fathers, and in their honor, he adjourned the meeting at 7:55 P.M. The next regular meeting of the City of Redlands City Council will be held on July 2, 2024.

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City Council Meeting I. 2.

DATE: 07/02/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of proclamation recognizing Juneteenth (Mayor Tejeda and Council Member Saucedo)
MOTION:

I move to authorize issuance of proclamation recognizing Juneteenth.

Attachments
Juneteenth Proclamation
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City Council Meeting I. 3.

DATE: 07/02/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8597 concerning a Records Retention Schedule and rescinding Resolution No. 6576 (Assistant City Manager McConnell)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to adopt Resolution No. 8597, and rescinding Resolution No. 6576.

RECOMMENDATION:

Staff recommends the adoption of Resolution 8597 adopting a Records Retention Schedule, and rescinding Resolution No. 6576.

DISCUSSION:

Record management provides efficient, effective, and economical storage and retrieval of information. The guiding principles include ensuring that information is available when and where it is needed; that the information is organized for retrieval, kept in a well-maintained environment, and that records are kept only as long as they have some administrative, fiscal, or legal value. Municipal records retention is regulated by the Redlands Municipal Code, the California Government Code, the California Department of Justice, and in some cases, federal regulations. The Secretary of State has established the local government records program which provides guidelines for local government retention and archival support to local agencies. These regulations require the City to have a retention schedule for all pertinent public records.

On February 20, 2007, the City Council adopted Resolution No. 6576, a resolution implementing regulations governing the retention and disposition of public records. Since then, new laws have been passed concerning which Redlands Regular Meeting of 07-02-24
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public records. Since then, new laws have been passed concerning which records should be kept, in what medium, and the appropriate length of time of retention. Due to the complexity and the various statutes regulating public records retention, the City Attorney recommended the expertise of a consultant to undertake this important endeavor.

While researching the cost of the project, city staff found that there was a niche market for such services with only two consultants in the state dedicated to this type of work. After interviewing cities who recently undertook similar projects, in November 2023 the City engaged Gladwell Governmental Services, Inc. (Gladwell) to upgrade its records' management program. Gladwell has developed records management programs for over 200 California Special Districts and cities, and came highly recommended by clients.

Based on an evaluation of our current system, it was determined that an enhancement to the existing program was appropriate. The driving factors behind this rework are listed below:

Very limited space in City facilities
Many departments are filing and storing copies of the same records Redlands produces and manages many permanent records
Escalating records storage expenses
Technology advancements
Changes in law
The new retention schedules were written interactively with representatives from all departments participating in the project. They provide clear, specific records descriptions and retention periods, and apply current law and technology to the management of City records. By identifying which department is responsible for maintaining the original record, and by establishing clear retention periods for different categories of records, Redlands will realize significant savings in labor costs, storage costs, free filing cabinet and office space, and realize operational efficiencies.

The retention periods are in compliance with all laws and are standard business practice for California cities.

It is standard business practice for California cities to authorize the routine destruction of records that have exceeded their adopted retention period, upon the request of the Department Head and with the consent in writing of the Department Head, City Manager (Records Manager) and City Attorney, which is provided in Section 2 of the resolution. This will reduce costs and improve efficiency for the City.

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ALTERNATIVES:

The City Council can opt not to adopt the resolution.

STRATEGIC PLAN:

Not applicable
SUBMITTED BY:

Janice McConnell, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Jennifer Macias, Management Analyst
Fiscal Impact
Fiscal Year: 2023-2024
Appropriation Required Y/N: N
Amount: $14,400
Budgeted Y/N: Y
Account No.: 101120-6703
Discussion:

A sufficient amount of funds is available in the budget for this expense.

Attachments
Resolution No. 8597 Records Retention
Retention Schedule
Resolution No. 6576
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1 I:\cmo\Resolutions\8597 Adopting A Records Retention Schedule.docx I:\cmo\Resolutions\8597 Adopting A Records Retention Schedule.docx-ms RESOLUTION NO. 8597

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS,

CALIFORNIA, ADOPTING A RECORDS RETENTION SCHEDULE, AUTHORIZING

DESTRUCTION OF CERTAIN CITY RECORDS

WHEREAS, the maintenance of numerous records is expensive, slows document retrieval, and is not necessary after a certain period of time for the effective and efficient operation of the government of the City of Redlands; and

WHEREAS, Section 34090 of the Government Code of the State of California provides a procedure whereby any City record which has served its purpose and is no longer required may be destroyed; and

WHEREAS, the City of Redlands previously adopted Resolution No. 6576, approving Records Retention Schedules;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. Resolution No. 6576 is hereby repealed.

Section 2. The records of the City of Redlands, as set forth in the Records Retention Schedule Exhibit A, attached hereto and incorporated herein by this reference, are hereby authorized to be destroyed as provided by Section 34090 et seq. of the Government Code of the State of California and in accordance with the provision of said schedule upon the request of the Department Head and with the consent in writing of the Department Head, City Clerk and City Attorney, without further action by the City Council of the City of Redlands.

Section 3. The term “records” as used herein shall include documents, instructions, books, microforms, electronic files, magnetic tape, optical media, or papers; as defined by the California Public Records Act.

Section 4. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

Section 5. This resolution shall become effective immediately upon its passage and adoption.

ADOPTED, SIGNED AND APPROVED this 2nd day of July, 2024.

________________________
Eddie Tejeda, Mayor
ATTEST:

____________________________
Jeanne Donaldson, City Clerk
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2 I:\cmo\Resolutions\8597 Adopting A Records Retention Schedule.docx I:\cmo\Resolutions\8597 Adopting A Records Retention Schedule.docx-ms I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 2nd day of July, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Jeanne Donaldson, City Clerk
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HOW TO USE RETENTION SCHEDULES
©1995-2024 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission

A legend explaining the information presented in the retention schedule; please read this for an explanation of every column.

The specified retention period applies regardless of the media of the record: If a record is stored on paper and electronic format (a computer file on a hard drive ), all electronic and paper records should be destroyed (or deleted / erased ) after the specified period of time has elapsed and authorization to destroy has been obtained.

Copies or duplicates of records should never be retained longer than the prescribed period for the official (original) record, and drafts and copies should be destroyed as soon as they are no longer required.

The term “records” shall include documents, instructions, books, microforms, electronic files, magnetic tape, optical media, or papers as defined by the California Public Records Act.

STRUCTURE: CITYWIDE, DEPARTMENTS & DIVISIONS

The City -wide retention schedule includes those records all departments have in common (letters, memorandums, purchase orders, etc.). These records are NOT repeated in the Department retention schedule, unless that department is the Office of Record, and t herefore responsible for maintaining the official (original) record for the prescribed length of time.

Each department has a separate retention schedule that describes the records that are unique to their department, or for which they are the Office of Record. Where appropriate, the department retention schedules are organized by Division within that Depart ment. If a record is not listed in your department retention schedule, refer to the City-wide retention schedule. An index will be provided for your reference.

BENEFITS

This retention schedule has been developed by Diane R. Gladwell, MMC, an expert in Municipal Government records, and will provide the City with the following benefits:

• Reduce administrative expenses, expedite procedures
• Free filing cabinet and office space
• Reduce the cost of records storage
• Eliminate duplication of effort within the City
• Find records faster
• Easier purging of file folders
• Determine what media should be used to store records
For questions, please contact the City Clerk.

AUTHORIZATION TO DESTROY RECORDS:

Destruction of an official (original) record that has exceeded its retention period must be authorized according to City Policies & Procedures prior to destroying it. • If there is a minimum retention (“Minimum 2 years"), destruction of the document must be authorized before it is destroyed, as it is an official (original) record.

Copies, drafts, notes and non-records do NOT require authorization, and can be destroyed “When No Longer Required.”
• If there is NOT a minimum retention ("When No Longer Required"), it does NOT need to be authorized prior to destruction, as it is a preliminary draft / transitory record or a copy.

On every page of the schedules (near the top, just under the column headings) are important instructions, including instructions regarding holds on destroying records. “Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or resolution).”
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RECORDS RETENTION SCHEDULE LEGEND
©1995 – 2024 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission

OFR (Office of Record): The department that keeps the Official (original or “record copy”) record for its retention period, then authorizes destruction.

Usually it is the department that originates the record.

Records Description: The record series (a group of like records).

Non-Record: Documents, studies, books and pamphlets produced by outside agencies, preliminary drafts not retained in the ordinary course of business.

Retention/Disposition: Active: How long the file remains in the immediate office area (guideline) Inactive: How long the file is in off-site storage, stored on Optical Disk or Microforms (guideline) Total Retention: The total number of years the record is retained

For file folders containing documents with different retention timeframes, use the document with the longest retention time.

P = Permanent
Indefinite = No fixed or specified retention period; used for databases, because the data fields are interrelated.

Vital? = Those records that are needed for basic operations in the event of a disaster.

Media Options (guideline) – the form of the record: Mag = Electronic Computer Magnetic Media (Hard drives, Networks, USB Drives, Cloud, etc.) Mfr = Microforms (aperture cards, microfilm, microfiche, or jackets) Ppr = Paper
OD = Optical Disk, CD-r, DVD-r, WORM, or other media which does not allow changes

Scan / Import (guideline): “S” indicates the record should be scanned into the document imaging system; “I” indicates the record should be electronically imported into the document imaging system; “M” indicates the record was microfilmed

Destroy Paper after Imaged & QC’d (quality checked) / Trustworthy Electronic Record: “Yes” means the electronic record may serve as the OFFICIAL record (and the paper version may be destroyed, or the record may be electronically generated and never exist in paper format ;) IF (legal requirements) the electronic record is also placed on Unalterable Media, Immutable Cloud Media, Optical Disk (OD), DVD-R, CD-R, Blue-ray-R, or WORM, or microfilmed) which is stored in a safe & separate location. Employees are required to Quality Check (“QC’d”) both the images and the indexes, and ensure the electronic record contains all significant details from the original and be an adequate substitute for the original document for all purposes , and other legal mandates apply. Includes all electronic records which are to serve as the Official Record.

Legend for legal citations (§: Section) B&P: Business & Professions Code (CA) CBC: California Building Code CC: Civil Code (CA) CCP: Code of Civil Procedure (CA) CCR: California Code of Regulations (CA) CFC: California Fire Code CFR: Code of Federal Regulations (US) EC: Elections Code (CA) EVC: Evidence Code (CA) FA: Food & Agriculture Code FC: Family Code (CA) FTB: Franchise Tax Board (CA) GC: Government Code (CA) H&S: Health & Safety Code (CA) HUD: Housing & Urban Develop. (US) LC: Labor Code (CA) Ops. Cal. Atty. Gen..: Attorney General Opinions (CA) PC: Penal Code (CA) PRC Public Resources Code R&T: Revenue & Taxation Code (CA) UFC: Uniform Fire Code USC: United States Code (US) VC: Vehicle Code (CA) W&I: Welfare & Institutions Code (CA)
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Ver. 8.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Lead Dept. CW-001
Affidavits of Publications / Affidavits of Posting
Notices / Legal Advertising / Notices / Proofs of
Publications / Public Hearing Notices
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Brown Act challenges must be filed within
30 or 90 days of action; Statute of
Limitations on Municipal Government
actions is 3 - 6 months; GC §§34090,
54960.1(c)(1)
Lead Dept. CW-002
Agenda, Minutes, Video Publishing Database
for Public Meetings
Used for developing and publishing public
meeting agendas, minutes and videos. Final
(Official / Original) Agendas and Minutes are
stored in a separate Trustworthy Repository.

Indefinite -
Minimum 4
years
Mag
Department Preference to match the
minimum retention for City Council
meeting videos; Final (Official / Original)
Agendas and Minutes are stored in a
separate Trustworthy Repository; GC
§34090 et seq.

Lead Dept. CW-003
Agreements & Contracts: ADMINISTRATION
(WITH Grant Funding)
(Project Administration, Certified Payrolls, Final
Project Schedule, RFP - Request for Proposal
or Successful Proposal, etc.)
Completion +
10 years or
After Funding
Agency Audit,
if required,
whichever is
longer
Yes: Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After

91.105(h), 92.505, & 570.502(b), 29 CFR

97.42; OMB Circular A-133GC §34090
Lead Dept. CW-004
Agreements & Contracts: ADMINISTRATION
(WITHOUT Grant Funding)
(Project Administration, Certified Payrolls, Final
Project Schedule, RFP - Request for Proposal
or Successful Proposal, etc.)
Completion +
10 years
Yes: Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
City preference; Covers E&O Statute of
Limitations; Published Audit Standards=4-
7 years; Statute of Limitations: Contracts
& Spec's=4 years, Wrongful Death=comp.
+ 5 years, Developers=comp. + 10 years;
CCP §337 et. seq., GC §34090
CITY-WIDE (Used by All Departments)
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

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Ver. 8.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-2 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Lead Dept. CW-005
Assessment Districts / Community Facilities
Districts / Landscape Maintenance Districts /
Special Districts
Engineers Reports / Assessor Tax Roll Charges
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
n/a CW-006
Boards, Commissions, & Committees:

External Organizations - Agendas, Minutes,
Resolutions, or other documents
(e.g. County Board of Supervisors)
When No
Longer
Required
Mag,
Ppr Non-records
Staffing Dept. CW-007
Boards, Committees, Commissions, Advisory
Bodies: Citizen Advisory Created by the City
Council

MINUTES
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090(e)
Staffing Dept. CW-008
Boards, Committees, Commissions, Advisory
Bodies: Citizen Advisory Created by the City
Council

AGENDAS & STAFF REPORTS
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Staffing Dept. CW-009
Boards, Committees, Commissions, Advisory
Bodies: Citizen Advisory Created by the City
Council

AUDIO RECORDINGS
Minimum 2
years Mag Department preference; Audio Required
for 30 days; GC §54953.5(b)
Staffing Dept. CW-010
Boards, Committees, Commissions, Advisory
Bodies: Citizen Advisory Created by the City
Council

VIDEO RECORDINGS
Minimum 2
years Mag
Department preference; Video recordings
of meetings are required for 90 days; GC
§34090.7
Lead Dept. CW-011 Cash Receipts / Revenue Backup 5 years Yes: Until Paid
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; (meets municipal
government auditing standards); GC
§34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

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Ver. 8.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-3 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Staffing Dept. CW-012
Committees: Employee Committees,
Employee Staff Meetings / Department Staff
Meetings
AGENDAS and MINUTES
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090 et seq.

Staffing Dept. CW-013
Committees: Subcommittees of the City
Council (Ad-Hoc or Standing Committees)
AGENDAS and MINUTES
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
All actions are made by the City Council;
GC §34090
Lead
(Responding)
Dept.

CW-014 Complaints / Concerns from Citizens
(Excludes Police Officers)
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
City preference; Claims must be filed in 6
months; CCP §§338 et seq., 340 et seq.,
342, GC §34090
Lead Dept. CW-015 Copies or duplicates of any record
Copies -
When No
Longer
Required
Mag Ppr GC §34090.7
Dept. that
Authors
Document
or
Receives the
City's Original
Document
CW-016
Correspondence - ROUTINE
(Content relates in a SUBSTANTIVE way to
the conduct of the public's business)
(e.g. e-mail, Letters, Memorandums,
Administrative, Chronological, General Files,
Reading File, Working Files, etc.)
IF the Content relates in a SUBSTANTIVE way
to the conduct of the public's business
2 years Mag,
Ppr
ONLY IF the Content relates in a
substantive way to the conduct of the
public's business; City of San Jose v.

Superior Court (Smith). S218066.

Supreme Court of California, 2017; GC
§34090;
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
33 of 864
Ver. 8.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-4 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Dept. that
Authors
Document
or
Receives the
City's Original
Document
CW-017
Correspondence - TRANSITORY /
PRELIMINARY DRAFTS, Interagency and
Intraagency Memoranda NOT retained in the
ordinary course of business
Content NOT Substantive, or NOT made or
retained for the purpose of preserving the
informational content for future reference
(e.g. calendars, checklists, e-mail, social media
posting, employee directories, flyers, invitations,
instant messaging, inventories, logs, mailing
lists, meeting room registrations, PowerPoint
presentations, speaker cards, speech notes,
staff videoconference chats, notes and
recordings, supply inventories, telephone
messages, text messages, transmittal letters,
thank yous, requests from other cities,
preliminary notices for construction projects,
undeliverable envelopes, visitors logs, voice
mails, webpages, etc.)
When No
Longer
Required
Mag,
Ppr
Electronic and paper records are filed and
retained based upon their CONTENT.

Records, e-mails, electronic records, or
social media postings where the Content
relates in a substantive way to the
conduct of the public's business, or
that ARE made or retained for the
purpose of preserving the informational
content for future reference are saved
by printing them out and placing in a file
folder, or saving them electronically in a
folder outside the e-mail system; If not
mentioned here, consult the City Attorney
to determine if a record is considered
transitory / preliminary drafts. GC §34090,
GC §7927.500; Ops. Cal. Atty. Gen. 317
(1981)); City of San Jose v. Superior Court
(Smith). S218066. Supreme Court of
California, 2017
Lead Dept. CW-018 Drafts & Notes: Drafts that are revised (retain final version)
When No
Longer
Required
Mag,
Ppr
As long as the drafts and notes are not
retained in the "Regular Course of
Business". Consult the City Attorney to
determine if a record is considered a draft.

GC §§34090, 7927.500, 7928.705
Lead Dept. CW-019 Grant Applications funded by the City's General Fund 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Finance maintains payable information in
Accounts Payable; GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
34 of 864
Ver. 8.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-5 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)Lead Dept.
(Dept.
managing the
grant)
CW-020 Grants (UNSUCCESSFUL Applications,
Correspondence) 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Lead Dept.
(Dept.
managing the
grant)
CW-021
Grants / CDBG Administration (Community
Development Block Grant) / Reimbursable
Claims / FEMA Reimbursements / OES
Reimbursements (SUCCESSFUL Reports,
other records required to pass the funding
agency's audit, if required)
Applications (successful), grant agreement,
copies of invoices, program rules, regulations &
procedures, reports to grant funding agencies,
correspondence, audit records, completion
records
After Funding
Agency Audit,
if required -
Minimum 5
years

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Meets auditing standards; Grants covered
by a Consolidated Action Plan are
required for 5 years; Uniform Admin.

Requirements for Grants to Local
Governments is 3 years from expenditure
report or final payment of grantee or
subgrantee; 2 CFR 200.334; 24 CFR

91.105(h), 92.505, 570.490, &
570.502(a&b), 29 CFR 97.42; OMB
Circular A-110 & A-133; GC §34090
Lead Dept. CW-022 Newspaper Clippings
When No
Longer
Required

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Non-records - may be obtained from the
newspaper company; GC §34090
Human
Resources CW-023 Personnel Files (Department Copies)
Send all originals to Human Resources
Separation or
Transfer + 3
years
Before
Annual
Evaluation
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Originals are retained by Human
Resources; GC §34090.7
Lead Dept. CW-024 Personnel Files (Supervisor's Notes)
Shred After
Incorporation
into
Performance
Evaluation or
Documented
Discipline
Before
Annual
Evaluation
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Notes maintained in a separate folder to
be incorporated into performance
evaluation, or to document progressive
discipline; GC §34090 et seq.

Redlands Regular Meeting of 07-02-24
35 of 864
Ver. 8.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-6 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Lead Dept. CW-025 Photographs
When No
Longer
Required
Mag,
Ppr
Preliminary Drafts (retention is placed on
the final record in which the photograph is
published in, if any); destroy unnecessary
photographs. GC §§34090, 7927.500
Lead Dept.
(Who Uses the
Vehicle)
CW-026
Pre-Trip Inspections / Vehicle Safety Checks /
Daily Vehicle Inspections / Daily Equipment
Checks
2 years Ppr GC §34090; 13 CCR 1234(c)
Lead Dept.
(Who Ordered
the Appraisal)
CW-027 Real Estate Appraisal Reports: Property NOT
purchased, Loans not funded, etc. 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Not accessible to the public; GC §§34090,
7928.705
Lead Dept.
(Who Ordered
the Appraisal)
CW-028 Real Estate Appraisal Reports: Purchased
Property, Funded Loans
Minimum 5
years
Yes: Before
Purchase
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Not accessible to the public until purchase
has been completed; meets grant auditing
requirements; 2 CFR 200.334; 24 CFR

91.105(h), & 570.502(b); 29 CFR 97.42,
GC §34090
n/a CW-029
Reference Materials: Policies, Procedures,
Brochures, Flyers, Manuals, Newsletters, Plans
/ Strategic Plans, etc.: Produced by OUTSIDE
ORGANIZATIONS (League of California Cities,
Chamber of Commerce, etc.)
When No
Longer
Required
Mag,
Ppr Non-Records
Lead Dept. CW-030
Reference Materials: Policies, Procedures,
Brochures, Flyers, Manuals, Newsletters, Plans
/ Strategic Plans, etc.: Produced by YOUR
Department
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Lead Dept. CW-031
Reference Materials: Policies, Procedures,
Brochures, Flyers, Manuals, Newsletters,
Administrative Policies, Plans / Strategic Plans,
etc.: Produced by OTHER Departments
When
Superseded
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Copies; GC §34090.7
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
36 of 864
Ver. 8.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-7 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Lead Dept. CW-032 Reports and Studies (Historically significant - e.g., Zoning Studies) P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Administratively and Historically
significant, therefore retained
permanently; GC §34090
Lead Dept. CW-033 Reports and Studies (other than Historically significant reports - e.g. Annual Reports) 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Information is
outdated after 10 years; If historically
significant, retain permanently; GC
§34090
Lead Dept. CW-034 Special Event Permits Expiration + 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC §34090 et
seq.

Lead Dept. CW-035 Special Projects / Subject Files / Issue Files Minimum 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC §34090 et
seq.

Lead Dept. CW-036 Subpoenas (appearance or duces tecum) 2 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC §34090 et
seq.

Lead Dept. CW-037
Surveys / Questionnaires (that the City issues).

If a summary of the data is compiled, the survey
forms are considered a draft or transitory
record, and can be destroyed as drafts (When
No Longer Required)
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
37 of 864
Ver. 8.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-8 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Lead Dept. CW-038
Training Presented by City Staff - COURSE

RECORDS
(Attendance Rosters / Sign-In Sheets, Outlines
and Materials; includes Brown Act, Conflict of
Interest, Ethics, Harassment, & Safety Training
& Tailgates)
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Meets OSHA
requirements; Ethics & Harassment
Training is 5 years; EEOC/FLSA/ADEA
(Age) requires 3 years for promotion,
demotion, transfer, selection, or discharge;
State Law requires 4 years for personnel
actions; 8 CCR §3203 et seq., 29 CFR
1627.3(b)(ii), LC §6429(c); GC §§12946,
12960, 34090, 53235.2(b), 53237.2(b)
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
38 of 864
Ver. 4.0 RECORDS RETENTION SCHEDULE: CITY ATTORNEY Page CA-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending records requests, and/or investigations suspend normal retention periods (retention resumes after settlement or resolution.)

CITY ATTORNEY
City Attorney CA-001
Administrative Hearings (nuisance
abatement, administrative citation appeals,
dangerous dog hearings, and noisy dog
hearings)
Final
Decision + 2
years
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; GC §34090
City Attorney CA-002 Amicus Briefs Minimum 2
years
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; GC §34090
City Attorney CA-003 City Attorney Opinions / Research 10 years Mag, Mfr, OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; GC §34090
City Attorney CA-004 Closed Session (memos, reports, closed session summaries) 5 years Yes: Until
Resolution
Mag, Mfr,
OD, Ppr S
Yes:

After QC
& OD
Department Preference; GC §34090,
City Attorney CA-005
Code Enforcement Advice (Notices of
Violation, criminal citations, administrative
citations, correspondence, research,
policies)
5 years Yes: Until
Resolution
Mag, Mfr,
OD, Ppr S
Yes:

After QC
& OD
Department Preference; GC §34090,
City Attorney CA-006 Conflict of Interest Advice (radius maps, research, opinions) 5 years Yes: Until
Resolution
Mag, Mfr,
OD, Ppr S
Yes:

After QC
& OD
Department Preference; GC §34090,
City Attorney CA-007 CPRA Advice (CPRA requests, records, correspondence, research)
Minimum 2
years
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; GC §34090
City Attorney CA-008
Lawsuits / Litigation Criminal matters,
Pitchess motions, Bankruptcies, Probate,
Claims, Class Actions, Receiverships and
Small Claims) - may include
correspondence, pleadings, transcripts,
appeals, settlement agreements and court
orders / decisions, memos.

Final
Resolution
+ 5 years
Yes: Until
Resolution
Mag, Mfr,
OD, Ppr S
Yes:

After QC
& OD
Department Preference; Meets municipal
government auditing standards; Statute of
Limitations is 4 years; CCP §§337 et seq., 343;
GC §34090,
REDLANDS, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
39 of 864
Ver. 4.0 RECORDS RETENTION SCHEDULE: CITY ATTORNEY Page CA-2 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending records requests, and/or investigations suspend normal retention periods (retention resumes after settlement or resolution.) City Attorney CA-009 Legal Advice Files Minimum 2
years
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; GC §34090
City Attorney CA-010 Subpoenas Minimum 2
years
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; GC §34090
City Attorney CA-011 Transactional Matters (correspondence, documents, informal advice)
Minimum 2
years
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; GC §34090
City Attorney CA-012
Water Advice (copies of exchange
agreements, water company bylaws, stock
certificates, policies, correspondence)
P Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; GC §34090
REDLANDS, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
40 of 864
Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

City Clerk CC-001
Agenda Packets - City Council, Redlands
Financing Authority, Redevelopment
Agency, Successor Agency to the Former
Redevelopment Agency
Includes Appeals, Budgets, Annual Financial
Reports (CAFR, ACFR)
P Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD Department preference; GC §34090
City Clerk CC-002
Agreements & Contracts, Amendments - ALL
(NON-INFRASTRUCTURE, Professional
Services Agreements, Tenant / Lease
Agreements - NOT IMAGED)
Agreement or Contract includes all contractual
obligations (e.g. Specifications and Successful
Proposal or Scope of Work)
Examples of Non-Infrastructure: Consultants,
Franchises, Landscaping, Painting, Slurry Seals
(Paving), Tree Trimming, Leases, Personnel,
Professional Services, Airport Tenant / Lease
agreements, etc.

Completion
+ 10 years
Yes: Before
Completion
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department Preference; Statute of Limitations
is 10 years for Errors & Omissions; 4 years for
all contracts; CCP §§337. 337.1(a), 337.15,
343; GC §34090, Contractor has retention
requirements in 48 CFR 4.703(a)

CITY CLERK
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

Redlands Regular Meeting of 07-02-24
41 of 864
Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-2 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY CLERK
City Clerk CC-003
Agreements & Contracts, Amendments - ALL
(INFRASTRUCTURE, OR IF IMAGED, JPAs,
Liens, MOUs, Public Agencies)
Agreement or Contract includes all contractual
obligations (e.g. Specifications and Successful
Proposal or Scope of Work)
Examples of Infrastructure: Architects, Buildings,
bridges, covenants, development, environmental,
Joint Powers, MOUs, park improvements, property &
property restrictions, redevelopment, reservoirs,
sewers, sidewalks, street & alley improvements,
settlement, subdivisions, utilities, water, etc.

P Yes: Before
Completion
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department Preference; All infrastructure
contracts should be permanent for emergency
response; Statute of Limitations is 10 years for
Errors & Omissions; 4 years for all contracts;
CCP §§337. 337.1(a), 337.15, 343; GC
§34090, Contractor has retention requirements
in 48 CFR 4.703(a)
City Clerk CC-004
Bonds: Labor & Materials, Performance
Bonds, Letters of Credit, Encroachment
Permits, Monitoring Bonds
Release of
Bond / Letter
of Credit
Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD Security; GC §34090
City Clerk CC-005 City Articles of Incorporation P Mag, Mfr, OD, Ppr S / I Yes: After
QC & OD Department preference; GC §34090
City Clerk CC-006 Claim Forms 2 years Mag, Ppr Yes: After

QC & OD
Risk Management handles Claim Files; GC
§34090
City Clerk CC-007
Economic Interest Filings (FPPC 700 Series
Forms - Statement of Economic Interests):

ELECTRONICALLY FILED / DATABASE
(NetFile)
10 years Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Statements filed electronically are required for
10 years; City maintains copies only; original
statements are filed with FPPC; GC
§81009(f)(g); GC §84615
City Clerk CC-008
Economic Interest Filings (FPPC 700 Series
Forms - Statement of Economic Interests):

DESIGNATED EMPLOYEES &
CONSULTANTS (specified in the City's
Conflict of Interest code)
7 years Mag, Mfr,
OD, Ppr S / I Yes: After 2
years
City maintains original statements; GC
§81009(e)&(g)
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

Redlands Regular Meeting of 07-02-24
42 of 864
Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-3 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY CLERK
City Clerk CC-009
Economic Interest Filings (FPPC 700 Series
Forms - Statement of Economic Interests):

PUBLIC OFFICIALS (elected & not elected.

Includes City Council Members, Planning
Commission Members, City Manager, City
Treasurer & City Attorney)
7 years Mag, Mfr,
OD, Ppr S / I Yes: After 2
years
Standard municipal government practice; City
maintains copies only; original statements are
filed with FPPC; GC §81009(f)&(g)
City Clerk CC-010 FPPC Form 801 (Gift to Agency Report) 7 years Mag, Ppr S / I Yes: After 2 years Must post on website; GC §81009(e)
City Clerk CC-011 FPPC Form 802 (Event Ticket / Pass
Distributions Agency Report) 7 years Mag, Ppr S / I Yes: After 2 years
Should post on website for 4 years; GC
§81009(e)
City Clerk CC-012 FPPC Form 803 (Behested Payment Report) 7 years Mag, Ppr S / I Yes: After 2 years GC §81009(e)
City Clerk CC-013 FPPC Form 806 (Agency Report of Public Official Appointments) 7 years Mag, Ppr S / I Yes: After 2 years
Must post on website; 2 CCR 18705.5; 2 CCR
18702.5(b)(3); GC §34090; GC §81009(e)
City Clerk CC-014
Campaign Filings (FPPC 400 Series Forms &
Form 501): SUCCESSFUL CANDIDATES
(Elected Officials)
P Mag, Mfr,
OD, Ppr S / I Yes: After
2 years
Paper must be retained for at least 2 years;
GC §81009(b)&(g)
City Clerk CC-015
Campaign Filings (FPPC 400 Series Forms,
501 Form): UNSUCCESSFUL

CANDIDATES - PRIOR TO ELECTRONIC
FILING
5 years Mag, Mfr,
OD, Ppr S / I Yes: After
2 years
Paper must be retained for at least 2 years;
GC §81009(b)&(g)
City Clerk CC-016
Campaign Filings (FPPC 400 Series Forms,
501 Form): UNSUCCESSFUL

CANDIDATES, ELECTRONICALLY FILED -
WITH or WITHOUT Committees
10 years Mag, Mfr,
OD, Ppr S / I Yes: After
QC
Campaign statements must be posted on the
City’s website within 72 hours and remain on
line for 4 years; Statements filed electronically
are required for 10 years; GC §81009(b)&(g);
GC §84615
City Clerk CC-017
Campaign Filings (FPPC 400 Series Forms):

THOSE NOT REQUIRED TO FILE ORIGINAL
WITH CITY CLERK (copies)
4 years Mag, Mfr,
OD, Ppr S / I Yes: After
2 years
Paper must be retained for at least 2 years;
GC §81009(f)&(g)

CITY CLERK ELECTIONS (CONSOLIDATED)
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

Redlands Regular Meeting of 07-02-24
43 of 864
Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-4 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY CLERK
City Clerk CC-018
Campaign Filings (FPPC 400 Series Forms):

OTHER COMMITTEES (PACS - not candidate-
controlled)
7 years Mag, Mfr,
OD, Ppr S / I Yes: After
2 years
Paper must be retained for at least 2 years;
GC §81009(c)&(g)
City Clerk CC-019
Candidate File: Nomination Papers, Candidate
Statement Forms, Ballot Designation Forms,
etc. - SUCCESSFUL CANDIDATES
Term of
Office + 4
years
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department Preference; CA law states term of
office and 4 years after the expiration of term
and does not delineate between the two; EC
§17100
City Clerk CC-020
Candidate File: Nomination Papers, Candidate
Statement Forms, Ballot Designation Forms,
etc. - UNSUCCESSFUL CANDIDATES
Election + 4
years
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
CA law states term of office and 4 years after
the expiration of term and does not delineate
between the two; EC §17100
City Clerk CC-021
Elections - GENERAL, WORKING or
ADMINISTRATION Files (Correspondence,
Applications to fill a Vacancy on the City
Council, Planning Commission, Precinct Maps,
County Election Services, Candidate
Statements to be printed in the Sample Ballot,
Polling Locations and Precinct Board
Members, Notices, Postings, etc.)
Minimum 2
years
Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD GC §34090
City Clerk CC-022
Elections - HISTORICAL Files (Copies of
Sample Ballot, Copy of Resolution Declaring
Results, etc.)
P Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD Department preference; GC §34090
City Clerk CC-023 Elections - Petitions (Initiative, Recall or Referendum) - IF INSUFFICIENT
Final
Examination
+ 1 year
after petition
examination
Ppr
Not accessible to the public; The 8 month
retention applies after election results, or final
examination if no election, unless there is a
legal or FPPC proceeding. EC §§17200(b)(3),
17400
City Clerk CC-024 Elections - Petitions (Initiative, Recall or Referendum) - IF SUFFICIENT
Results + 8
months Ppr
Not accessible to the public; The 8 month
retention applies after election results, or final
examination if no election, unless there is a
legal or FPPC proceeding. EC §§17200(b)(3),
17400
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

Redlands Regular Meeting of 07-02-24
44 of 864
Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-5 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY CLERK(End of Elections Section)
City Clerk CC-025 Ethics Training Certificates for City Council, Elected Officials 5 years Mag, Mfr,
OD, Ppr S Yes: After
QC & OD GC §§ 3105, 12946, 12960, 34090, 53235.2(b)
City Clerk CC-026
Historical Records / Archives, Photographs, &
Historical Projects (e.g. City Anniversaries,
Incorporation, City Seal, Awards of significant
historical interest, Grand Openings, etc.)
P Mag, Mfr,
OD, Ppr S / I Yes: After
QC'd & OD
City Clerk determines historical significance;
records can address a variety of subjects and
media. Some media (e.g. audio and video
tape) may be limited because of the media's
life expectancy; GC §34090
City Clerk CC-027
Minutes: City Council, Redlands Financing
Authority, Redevelopment Agency,
Successor Agency to the Former
Redevelopment Agency
P Mag, Mfr,
OD, Ppr S / I No GC §34090(e)
City Clerk CC-028 Ordinances P Mag, Mfr,
OD, Ppr S / I No GC §34090(e)
City Clerk CC-029
Petitions (submitted to Council on any subject -
Dog Parks, Parking, Traffic Calming, etc.)
See Elections for Initiative, Recall or
Referendum Petitions
1 year Mag, Ppr Law requires 1 year for petitions; GC §50115 City Clerk CC-030
Recorded Documents: Deeds, Easements,
Final Order of Condemnation, Liens, Notice of
Completion, Rights of Way
P Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD GC §34090(a)
City Clerk CC-031 Recordings: Audio or Video of City Council Meetings
Minimum4
years Mag
Department preference; Audio Required for 30
days; GC §54953.5(b); video recordings of
meetings are required for 90 days; GC
§34090.7
City Clerk CC-032
Resolutions: City Council, Redlands
Financing Authority, Redevelopment
Agency, Successor Agency to the Former
Redevelopment Agency
P Mag, Mfr,
OD, Ppr S / I No GC §34090(e)
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

Redlands Regular Meeting of 07-02-24
45 of 864
Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY MANAGER Page CM-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY MANAGER
City Manager CM-001 Board & Commission / Committee
Applications (All, whether appointed or not) 2 years Mag, Ppr Yes:

After QC
& OD
GC §34090
City Manager CM-002 Board & Commission / Committee Maddy Act Lists / Vacancy Notices 2 years Mag, Ppr
Yes:

After QC
& OD
GC §34090
City Manager CM-003
FPPC Economic Interest Filings (FPPC
Form 635 / 602) - Lobbyist Authorization
/ Reporting
5 years Mag,
Ppr 2 CCR 18615(f), GC §34090
City Manager CM-004
Legislative Advocacies, Support or
Opposition to proposed Federal or State
Legislation
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; GC §34090
City Manager CM-005 Proclamations & Certificates 2 years Mag, Ppr GC §34090 City Manager CM-006 Project Files / Subject Files (Subject will change over time)
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference; GC §34090 et seq.

City Manager CM-007 Public Records Requests / Subpoenas Duces Tecum 2 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
GC §34090
City Manager CM-008 Public Relations / Press Releases - ALL Departments, Excluding Police or Fire 2 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
GC §34090
City Manager CM-009 Records Destruction Authorization Forms & Certifications (All Departments) 10 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After
QC'd &
OD
Department preference; GC §34090
Finance CM-010 Travel Records / Expense Reports
Copies -
When No
Longer
Required

Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
GC §34090.7
REDLANDS, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
46 of 864
Ver. 1.0 RECORDS RETENTION SCHEDULE: COMMUNICATIONS Page COMM-1 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

COMMUNICATIONS
Communic. COMM-001 Articles 2 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
GC §34090
Lead Dept. COMM-002
City Publications & Completed Graphic
Design Projects - WITH SIGNIFICANT

HISTORICAL VALUE
P Mag, Ppr
Department Preference; The Customer (Lead
Department) is responsible for retaining the final
record for it's retention period; GC §34090
Lead Dept. COMM-003 City Publications & Graphic Design Projects When No
Longer
Required
Mag, Ppr
Department Preference; The Customer (Lead
Department) is responsible for retaining the final
record for it's retention period; GC §34090
Lead Dept. COMM-004 Newspaper Clippings / Media Clippings When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Non-records - may be obtained from the
newspaper company; GC §34090
Lead Dept. COMM-005 Photographs
When No
Longer
Required
Mag, Ppr
Preliminary Drafts (retention is placed on the final
record in which the photograph is published in, if
any); destroy unnecessary photographs. GC
§34090
Communic. COMM-006 Press Releases (excludes Police and Fire, which can issue their own) 2 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
GC §34090
Lead Dept. COMM-007 Videos - Educational, Promotional
When No
Longer
Required
Mag, Ppr
Department Preference; The Customer (Lead
Department) is responsible for retaining the final
record for it's retention period; GC §34090
REDLANDS, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
47 of 864
Ver. 7.0 RECORDS RETENTION SCHEDULE: DEVELOPMENT SERVICES (Building & Safety , Economic Development, CDBG, Housing, Land Use Engineering, Planning, Redev. / Successor) Page DSD-1
Office of Record
(OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

BUILDING & SAFETY
Lead Dept. DSD-001 _Permit Database (Cityworks) Indefinite (Perm) Yes (all) Mag Department Preference - Data is
interrelated; GC §34090, H&S §19850
Development
Services /
Building & Safety
DSD-002 Activity Reports
When No
Longer
Required
Mag, Ppr
Preliminary drafts not retained in the
ordinary course of business (Reports can
be re-run from the database); GC §34090
Development
Services /
Building & Safety
DSD-003 Address Files / Building Permits P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090, H&S §19850
Development
Services /
Building & Safety
DSD-004
Building Plans - Finalled - INDUSTRIAL,

COMMERCIAL, MULTI-FAMILY DWELLINGS,

PLACES OF PUBLIC ACCOMMODATION
P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Law requires for the life of the building for
commercial and common interest
dwellings only; CBC 104.7 & 107.5,
H&S§19850, GC §34090
Development
Services /
Building & Safety
DSD-005 Building Plans - Cancelled or Withdrawn
Upon
Cancellation
or withdrawal
Mag, Ppr
Department preference; Preliminary
drafts not retained in the ordinary course
of business; CBC §104.7; H&S§19850,
GC §34090
Development
Services /
Building & Safety
DSD-006 Building Plans - Expired, never started
construction.

Upon
Expiration Mag, Ppr Department preference; CBC §104.7; H&S§19850, GC §34090
Development
Services /
Building & Safety
DSD-007
Building Plans - Expired, construction started
(or unknown) - EXCLUDES SINGLE FAMILY
RESIDENTIAL - SFR and APPURTENANCES P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; CBC §104.7;
H&S§19850, GC §34090
Development
Services /
Building & Safety
DSD-008 Building Plans - Finalled - TENANT
IMPROVEMENTS P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Law requires for
the life of the building for commercial and
common interest dwellings only; CBC
104.7 & 107.5, H&S§19850, GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
48 of 864
Ver. 7.0 RECORDS RETENTION SCHEDULE: DEVELOPMENT SERVICES (Building & Safety , Economic Development, CDBG, Housing, Land Use Engineering, Planning, Redev. / Successor) Page DSD-2
Office of Record
(OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Development
Services /
Building & Safety
DSD-009 Building Plans - Finalled - SINGLE FAMILY
RESIDENTIAL - SFR and APPURTENANCES 180 days Yes (all) Mag, Ppr Department preference; State law
requires plans need not be filed for
dwellings less than 2 stories, garages &
appurtenances, farms/ranches, 1-story
with bearing walls less than 25'; CBC
requires 180 days from completion date;
CBC 104.7 & 107.5, H&S§19850, GC
§34090
Development
Services /
Building & Safety
DSD-010 California Building Codes / Uniform Building
Codes
Minimum
While
Ordinance is
in Force
Mag, Ppr GC §50022.6
Development
Services /
Building & Safety
DSD-011 Certificate of Occupancy (CofO) P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Development
Services /
Building & Safety
DSD-012
Copyright Release Forms / Requests &
Permissions to Receive Copies of Plans (to and
from Architects)
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Development
Services /
Building & Safety
DSD-013 Correction Notices - Building
Minimum
When Permit
is Finalled
Mag, Ppr Department Preference (Preliminary
Drafts); GC §34090
Development
Services /
Building & Safety
DSD-014 Energy Calculations
Minimum
When Permit
is Finalled
Mag, Ppr Department Preference (Preliminary
Drafts); GC §34090
Development
Services /
Building & Safety
DSD-015 Geotechnical and Soils Reports P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Development
Services /
Building & Safety
DSD-016 Plan Check Comments
Minimum
When Permit
is Finalled
Mag, Ppr Department Preference (Preliminary
Drafts); GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
49 of 864
Ver. 7.0 RECORDS RETENTION SCHEDULE: DEVELOPMENT SERVICES (Building & Safety , Economic Development, CDBG, Housing, Land Use Engineering, Planning, Redev. / Successor) Page DSD-3
Office of Record
(OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Development
Services /
Building & Safety
DSD-017 Stop Work Notices
Minimum
When Permit
is Finalled
Mag, Ppr Department Preference (Preliminary
Drafts); GC §34090
Development
Services /
Building & Safety
DSD-018 Structural Calculations - SINGLE FAMILY
RESIDENTIAL - SFR and APPURTENANCES
Minimum
When Permit
is Finalled
Mag, Ppr Department Preference (Preliminary
Drafts); GC §34090
CDBG (Community Development Block Grant)
Lead Dept. DSD-019 Grants (UNSUCCESSFUL Applications,
Correspondence) 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Lead Dept. DSD-020
Grants / CDBG Administration (Community
Development Block Grant) / Reimbursable Claims
/ FEMA Reimbursements / OES Reimbursements
(SUCCESSFUL Reports, other records required
to pass the funding agency's audit, if required)
Applications (successful), grant agreement,
copies of invoices, program rules, regulations &
procedures, reports to grant funding agencies,
correspondence, audit records, completion
records
After Funding
Agency
Audit, if
required -
Minimum 5
years

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Meets auditing standards; Grants covered
by a Consolidated Action Plan are
required for 5 years; Uniform Admin.

Requirements for Grants to Local
Governments is 3 years from expenditure
report or final payment of grantee or
subgrantee; 2 CFR 200.334; 24 CFR

91.105(h), 92.505, 570.490, &
570.502(a&b), 29 CFR 97.42; OMB
Circular A-110 & A-133; GC §34090

ECONOMIC DEVELOPMENT
Development
Services /
Economic
Development
DSD-021 Economic Development Projects (Records related
to Business Recruitment or Retention)
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD Department preference; GC §34090
Development
Services /
Economic
Development
DSD-022 Downtown Business Improvement District Minimum 2 years
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD Department preference; GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
50 of 864
Ver. 7.0 RECORDS RETENTION SCHEDULE: DEVELOPMENT SERVICES (Building & Safety , Economic Development, CDBG, Housing, Land Use Engineering, Planning, Redev. / Successor) Page DSD-4
Office of Record
(OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

HOUSING (County)
Develop.

Services /
Housing
DSD-023
Housing Applications Cancelled, Ineligible or
Rejected (First Time Home Buyers,
Rehabilitation, HOME, etc.)
5 years Mag, Ppr Department preference; GC §34090
Develop.

Services /
Housing
DSD-024
Housing Programs: Affordable Housing Projects,
First time Home Buyers, HOME, Rehabilitation,
CDBG-funded Housing Projects, CalHome, etc.

May include inclusionary housing agreements,
regulatory agreements, promissory notes, deeds
of trust, resale restrictions, rights of first refusal
and options to purchase, etc.

WITHOUT a Recapture / Resale Restriction
Loan Pay-off
+ 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
HUD requires 5 years after the
agreement terminates; Consistent with
Consolidated Plan Requirements;
Required for 3-4 years from expenditure
or performance report; 2 CFR 200.334;
24 CFR 92.508(a)&(c) & 570.502,
982.158, 884.214; 29 CFR 97.42, GC
§34090
Develop.

Services /
Housing
DSD-025
Housing Programs: Affordable Housing Projects,
First time Home Buyers, HOME, Rehabilitation,
CDBG-funded Housing Projects, CalHome etc.

May include inclusionary housing agreements,
regulatory agreements, promissory notes, deeds
of trust, resale restrictions, rights of first refusal
and options to purchase, etc.

WITH a Recapture / Resale Restriction
5 years after
the
Affordability
Period
Terminates,
or the Written
Agreement
Terminates,
Whichever is
Longer

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
HUD requires 5 years after the project
completion; documents imposing
recapture / resale restrictions are 5 years
after the affordability period terminates;
Uniform Admin. Requirements for Grants
to Local Governments is 3 years from
expenditure report; 2 CFR 200.334; 24
CFR 92.508(a)&(c) & 570.502, 982.158,
884.214; 29 CFR 97.42, GC §34090

LAND USE ENGINEERING
Development
Services / Land
Use Engineering
DSD-026
Drawings - where Land Use Engineering is the
Lead: Record Drawings, Maps, Large-Format
Drawings, Survey Record Maps, "As-Built"
P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Drafts should be destroyed; GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
51 of 864
Ver. 7.0 RECORDS RETENTION SCHEDULE: DEVELOPMENT SERVICES (Building & Safety , Economic Development, CDBG, Housing, Land Use Engineering, Planning, Redev. / Successor) Page DSD-5
Office of Record
(OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Development
Services / Land
Use Engineering
DSD-027
Private Development: Administrative Records
Construction Inspections, Photos, Progress
Meeting Agendas & Minutes, Punch Lists, etc.

Completion +
10 years
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S/I Yes: After

QC & OD
Statute of Limitations is 4 years; 10 years
for Errors & Omissions; land records are
permanent by law; CCP §§337. 337.1(a),
337.15, 343; GC §34090
Development
Services / Land
Use Engineering
DSD-028
Private Development: Permanent Records
Abandonments, Certificate of Acceptance /
Approval (copy), Dedications, Deeds (copies)
Drainage, Driveway, Easements (copies),
Geotechnical and Soil Reports / Grading Permits
& Certifications (Pad Certifications) / Hydrology
Reports, Private Lab Verifications, Testing Lab
Final Reports, Rights of Way (copies), Studies,
Reports, etc.

P Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S/I Yes: After

QC & OD
Department preference; retained for
disaster preparedness purposes; Final
environmental determinations are
required to be kept a "reasonable period
of time"; 14 CCR §15095(c); CCP §337
et. seq., GC §34090
Development
Services / Land
Use Engineering
DSD-029 Subdivision Maps / Parcel Maps P Yes (all)
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD Department preference; GC §34090

PLANNING
Lead Dept. DSD-030 _Permit Database (Cityworks) Indefinite (Perm) Yes (all) Mag Department Preference - Data is
interrelated; GC §34090, H&S §19850
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
52 of 864
Ver. 7.0 RECORDS RETENTION SCHEDULE: DEVELOPMENT SERVICES (Building & Safety , Economic Development, CDBG, Housing, Land Use Engineering, Planning, Redev. / Successor) Page DSD-6
Office of Record
(OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Development
Services /
Planning
DSD-031
Planning Projects - Discretionary & Ministerial
- Approved Permanent Entitlements & Permits
(Includes Associated CEQA Noticing,
Conditions of Approval, Environmental
Determinations, Staff Reports, Plans, Soils
Reports, Application, etc.)
Examples:

Conditional Use Permits (CUPs)
Density Bonus
Development Permit
General Plan / General Plan Amendments
Lot Line Adjustment
Public Art
Rezones
Specific Plan
Tentative Subdivision Maps / Parcels Maps
Use Permits
Variance
Zoning Clearance
Zoning Ordinance / Updates
P Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Final
environmental determinations are
required to be kept a "reasonable period
of time"; 14 CCR §15095(c); GC §34090,
34090.7
Development
Services /
Planning
DSD-032 Advanced Planning / Long Range Planning /
Project Implementation (Final Documents only) P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Development
Services /
Planning
DSD-033 Annexations / Boundaries / Consolidations /

LAFCO P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Census Bureau DSD-034 Census, Demographics
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD (Non-Records - Census Bureau is OFR)
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
53 of 864
Ver. 7.0 RECORDS RETENTION SCHEDULE: DEVELOPMENT SERVICES (Building & Safety , Economic Development, CDBG, Housing, Land Use Engineering, Planning, Redev. / Successor) Page DSD-7
Office of Record
(OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Development
Services /
Planning
DSD-034.5 Deposit Accounts / Developer Trust Accounts Closed + 5 years
Yes: Until
Maturity
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; (meets municipal
government auditing standards); GC
§34090
Development
Services /
Planning
DSD-035
Environmental Determinations: Environmental
Impact Reports (EIRs), Negative Declarations,
etc.) / CEQA - Where Planning is the Lead
Correspondence and staff notes that provide
insight into the project or the agency’s CEQA
compliance with respect to the project
Project
Approval or
Denial
+ 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Not all internal communications and
notes are required to be saved; "E-mails
that do not provide insight into the project
or the agency’s CEQA compliance with
respect to the project — are not within the
scope of section 21167.6, subdivision (e)
and need not be retained." Golden Door
Properties, LLC v. Superior Court of San
Diego County (2020) 53 Cal.App.5th 733;
PRC 21167,6; GC §34090
Development
Services /
Planning
DSD-036
Environmental Determinations: Environmental
Impact Reports (EIRs), Negative Declarations,
Notice of Exemption (NOE), etc.) / CEQA
Inside City boundaries - Where Planning is the
Lead
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Usually filed in the project file; Final
environmental determinations are
required to be kept a "reasonable period
of time"; 14 CCR §15095(c); GC §34090
Development
Services /
Planning
DSD-037
General Plan, Elements and Amendments /
Master Plans, Specific Plans, Land Use Plans and
Amendments; General Plan Interpretations
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Development
Services /
Planning
DSD-038 Historic and Scenic Preservation Commission

AGENDAS & STAFF REPORTS P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Development
Services /
Planning
DSD-039 Historic and Scenic Preservation Commission
AUDIO or VIDEO RECORDINGS
Minimum 2
years Mag
Department preference; Audio Required
for 30 days; GC §54953.5(b); Video
recordings of meetings are required for
90 days; GC §34090.7
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
54 of 864
Ver. 7.0 RECORDS RETENTION SCHEDULE: DEVELOPMENT SERVICES (Building & Safety , Economic Development, CDBG, Housing, Land Use Engineering, Planning, Redev. / Successor) Page DSD-8
Office of Record
(OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Development
Services /
Planning
DSD-040 Historic and Scenic Preservation Commission

MINUTES & RESOLUTIONS P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090(e)
Development
Services /
Planning
DSD-041 Historical Designations / Historical Landmarks P Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Development
Services /
Planning
DSD-042 Materials Boards
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Preliminary drafts not retained in the
ordinary course of business; GC §34090
Development
Services /
Planning
DSD-043 Planning Commission

AGENDAS & STAFF REPORTS P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Development
Services /
Planning
DSD-044 Planning Commission
AUDIO or VIDEO RECORDINGS
Minimum 2
years Mag
Department preference; Audio Required
for 30 days; GC §54953.5(b); Video
recordings of meetings are required for
90 days; GC §34090.7
Development
Services /
Planning
DSD-045 Planning Commission

MINUTES & RESOLUTIONS P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090(e)
Development
Services /
Planning
DSD-046
Temporary Permits (Approved & Unapproved)
Banner Permits, Special Event Permits, Tree
Removal Permit, etc.

Expiration +
2 years
Yes:

During
Event
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Development
Services /
Planning
DSD-047 Zoning Clearance Forms / Zoning Verification
Letters P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Development
Services /
Planning
DSD-048 Zoning Maps (Historically Significant) P Yes (all) Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Development
Services /
Planning
DSD-049 Zoning Ordinance Amendments / Zone Changes P Yes Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (copies); GC
§34090.7
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
55 of 864
Ver. 7.0 RECORDS RETENTION SCHEDULE: DEVELOPMENT SERVICES (Building & Safety , Economic Development, CDBG, Housing, Land Use Engineering, Planning, Redev. / Successor) Page DSD-9
Office of Record
(OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

REDEVELOPMENT / SUCCESSOR AGENCY
Development
Services /
Redevelopment /
Successor
Agency
DSD-050
Redevelopment Projects & Project Areas
(Ensure Planning has all Environmental
Documents, Engineering has all CIP Projects,
and City Clerk has all Real Property records for
Permanent retention)
Completion +
10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Engineering DSD-051
Redevelopment Projects & Project Areas
CIP Projects built by Redevelopment Agency,
if any
Send to
Engineering
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Development
Services /
Planning
DSD-052
Redevelopment Projects & Project Areas
Environmental Documents / CEQA Permits,
EIRs, Categorical Exemptions, Negative
Declarations, etc.

Send to
Planning
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
City Clerk DSD-053
Redevelopment Projects & Project Areas
Real Property: Deeds, Easements, Rights of
Way
Send to City
Clerk
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
56 of 864
Ver. 5.0 RECORDS RETENTION SCHEDULE: FACILITIES & COMMUNITY SERVICES (Airport, Animal Services, Cemetery, Citrus, Code Enforce, Parks, Recreation, Solid Waste, Street Trees) Page FCS-1
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

ADMINISTRATION (See City-wide for all other records)
Facilities &
Community
Services /
Administration
FCS-001 Cultural Arts Commission

AGENDAS & STAFF REPORTS
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Facilities &
Community
Services /
Administration
FCS-002 Cultural Arts Commission
AUDIO or VIDEO RECORDINGS
Minimum 2
years Mag
Department preference; Audio Required
for 30 days; GC §54953.5(b); Video
recordings of meetings are required for
90 days; GC §34090.7
Facilities &
Community
Services /
Administration
FCS-003 Cultural Arts Commission

MINUTES & RESOLUTIONS P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090(e)

AIRPORT
Facilities &
Community
Services /
Airport
FCS-004 Aircraft Accident / Incident Reports: Aircraft (sent to FAA)
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S Yes: After
QC & OD Department preference; GC §34090
Facilities &
Community
Services /
Airport
FCS-005 Airport Advisory Board

AGENDAS & STAFF REPORTS
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Facilities &
Community
Services /
Airport
FCS-006 Airport Advisory Board
AUDIO or VIDEO RECORDINGS
Minimum 2
years Mag
Department preference; Audio Required
for 30 days; GC §54953.5(b); Video
recordings of meetings are required for
90 days; GC §34090.7
Facilities &
Community
Services /
Airport
FCS-007 Airport Advisory Board

MINUTES & RESOLUTIONS P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090(e)
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
57 of 864
Ver. 5.0 RECORDS RETENTION SCHEDULE: FACILITIES & COMMUNITY SERVICES (Airport, Animal Services, Cemetery, Citrus, Code Enforce, Parks, Recreation, Solid Waste, Street Trees) Page FCS-2
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Facilities &
Community
Services /
Airport
FCS-008
Airport Security Access Applications / AOA
Access Personnel Records / Gate User
Acknowledgements / Proximity Cards
(Employees and Tenants)
Termination
+ 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090 et seq.

Facilities &
Community
Services /
Airport
FCS-009 Airport State License (Safety Inspections) P Yes Mag,
Mfr, OD,
Ppr
S No Department preference; GC §34090
City Clerk FCS-010 Airport Tenant Agreements
Copies -
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090.7
Facilities &
Community
Services /
Airport
FCS-011 CalTrans Aeronautics Inspections (Annual -
Includes letters of corrections and citations) 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090 et seq.

Facilities &
Community
Services /
Airport
FCS-012
Citations / Lease Enforcement Actions / Rules &
Regulations Enforcement / Notices of Violations
(includes written noise and safety complaints)
Resolution +
3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (consistent with
other Code Enforcement and Operational
Complaints); GC §34090 et seq.

Facilities &
Community
Services /
Airport
FCS-013
Emergency Operations Plan / Disaster
Recovery Plan / Earthquake Information, Airport
Certification Manual, Airport Emergency Plan
Until
Superseded Yes
Mag,
Mfr, OD,
Ppr
S No Most are non-records; GC §34090
Facilities &
Community
Services /
Airport
FCS-014
FAA Inspections / Reports / FAA Forms:

Daily Inspection Logs & Maintenance Work
Orders; Meter Reading & Adjustments, Facility
Maintenance Logs, Radio Equipment Operation
Records, NavAid & AWOS Error Data,
Certification & Inspections; NOTAMS ,
Technical Performance Records
2 years Mag, Ppr S Yes: After
QC & OD GC §34090, 14 CFR 171.13 - 171.327
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
58 of 864
Ver. 5.0 RECORDS RETENTION SCHEDULE: FACILITIES & COMMUNITY SERVICES (Airport, Animal Services, Cemetery, Citrus, Code Enforce, Parks, Recreation, Solid Waste, Street Trees) Page FCS-3
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Facilities &
Community
Services /
Airport
FCS-015 Oil / Water Separator (Concrete) 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference (consistent with
stormwater / NPDES requirements; 40
CFR §§122.21, 122.41, 122.44; CCP
§337 et seq.

Facilities &
Community
Services /
Airport
FCS-016 Permits: Use Permits, Short-Term Use Permits,
Short-Term Rentals
Termination
+ 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090 et seq.

Facilities &
Community
Services /
Airport
FCS-017 Stormwater: Chain of Custody, Guidance
Information, Lab Reports - Airport Only 3 years Mag, Ppr Code of Federal Regulations requires 3
years; 40 CFR §§122.21, 122.41, 122.44;
CCP §337 et seq.

Facilities &
Community
Services /
Airport
FCS-018
Stormwater: Industrial Notices / Code
Enforcement / Violations / Spill Response -
Airport Only
Resolution +
3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Code of Federal Regulations requires 3
years; 40 CFR §§122.21, 122.41, 122.44;
CCP §337 et seq.

ANIMAL SERVICES
Facilities &
Community
Services /
Animal Services
FCS-019 Adoption Receipts / Ownership 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC §34090 et
seq.

Facilities &
Community
Services /
Animal Services
FCS-020
Animal Address Files: Bite Reports,
Complaints, Cruelty Investigations and
Administrative Hearing Officer Findings,
Dangerous Dog Reports, Impound Notices,
Investigations, Barking Dogs, Loose Dogs, etc.

Minimum 3
years Mag, Ppr Department Preference; GC §34090 et
seq.

Facilities &
Community
Services /
Animal Services
FCS-021 Animal Shelter Manager Software Database
Indefinite -
Minimum 3
years
Yes Mag Data Fields / Records are interrelated;
GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
59 of 864
Ver. 5.0 RECORDS RETENTION SCHEDULE: FACILITIES & COMMUNITY SERVICES (Airport, Animal Services, Cemetery, Citrus, Code Enforce, Parks, Recreation, Solid Waste, Street Trees) Page FCS-4
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Facilities &
Community
Services /
Animal Services
FCS-022 Complaints - Regarding Animals (Barking, etc.) Minimum 3 years Yes Mag, Ppr Department Preference; GC §34090 et
seq.

Facilities &
Community
Services /
Animal Services
FCS-023 Impound Notices / Contact Requests
End of
Impound + 3
years
Mag, Ppr
Department preference; 3 years is
required for animal treatment records; FA
§32003(e), PC §597.1(d); CCP §§336(a),
337 et. seq., GC §34090
Facilities &
Community
Services /
Animal Services
FCS-024
Investigations / Problem Files (barking, loose
dogs, dangerous dog reports, vicious animals,
etc.)
Minimum 3
years Mag, Ppr Department Preference; GC §34090 et
seq.

Facilities &
Community
Services /
Animal Services
FCS-025 Notices to Comply, Warning Letters / Notices /
Citation Books (Off leash, etc.)
Minimum 3
years Mag, Ppr Department Preference; GC §34090 et
seq.

Facilities &
Community
Services /
Animal Services
FCS-026 Rabies Vaccination Clinics 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
3 years is required for animal treatment
records; FA §32003(e), PC §597.1(d);
CCP §§336(a), 337 et. seq.,
Facilities &
Community
Services /
Animal Services
FCS-027 Record of All Efforts to Contact Owner and/or
Microchip’s Primary Registrant 2 years Mag, Ppr FA §§31108.3 and 31752.1; GC §34090

CEMETERY
Facilities &
Community
Services /
Cemetery
FCS-028 Cemetery plots, plans P
Mag,
Mfr, OD,
Ppr
S / I
Yes: After 2
years & QC
& OD
No specific time period mentioned in law;
HS §§8330, 8331
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
60 of 864
Ver. 5.0 RECORDS RETENTION SCHEDULE: FACILITIES & COMMUNITY SERVICES (Airport, Animal Services, Cemetery, Citrus, Code Enforce, Parks, Recreation, Solid Waste, Street Trees) Page FCS-5
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Facilities &
Community
Services /
Cemetery
FCS-029 Daily Maintenance Reports 2 years Mag, Ppr GC §34090 Facilities &
Community
Services /
Cemetery
FCS-030 Internment Records (Examples:

Administration, event scheduling)
Completion +
5 years
Yes:

Before
Completion
Mag,
Mfr, OD,
Ppr
S/I
Yes: After 2
years & QC
& OD
Complies with City Standards; Published
Audit Standards=4-7 years; Statute of
Limitations: Contracts & Spec's=4 years,
Wrongful Death=comp. + 5 years,
Developers=comp. + 10 years; Errors and
Omissions does not apply; CCP §§337.
337.1(a), 337.15, GC §34090
Facilities &
Community
Services /
Cemetery
FCS-031 Internment Records (Examples: Plot location,
date of receipt and internment) P
Mag,
Mfr, OD,
Ppr
S / I
Yes: After 2
years & QC
& OD
No specific time period mentioned in law;
HS §§8330, 8331
Facilities &
Community
Services /
Cemetery
FCS-032 Plot Ownership Records P
Mag,
Mfr, OD,
Ppr
S / I
Yes: After 2
years & QC
& OD
No specific time period mentioned in law;
HS §§8330, 8331

CITRUS & STREET TREES
Facilities &
Community
Services / Citrus
& Street Trees
FCS-034 Citrus Preservation Commission

AGENDAS & STAFF REPORTS
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Facilities &
Community
Services / Citrus
& Street Trees
FCS-035 Citrus Preservation Commission
AUDIO or VIDEO RECORDINGS
Minimum 2
years Mag
Department preference; Audio Required
for 30 days; GC §54953.5(b); Video
recordings of meetings are required for
90 days; GC §34090.7
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
61 of 864
Ver. 5.0 RECORDS RETENTION SCHEDULE: FACILITIES & COMMUNITY SERVICES (Airport, Animal Services, Cemetery, Citrus, Code Enforce, Parks, Recreation, Solid Waste, Street Trees) Page FCS-6
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Facilities &
Community
Services / Citrus
& Street Trees
FCS-036 Citrus Preservation Commission

MINUTES & RESOLUTIONS P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090(e)
Lead Dept. FCS-037 Herbicide or Pesticide Application Forms 2 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (agricultural
pesticide records are required for 2
years); GC §34090; 3 CCR 6623
Lead Dept. FCS-038 Operations & Maintenance Manuals (O&M Manuals)
Life of
Facility or
Equipment
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC §34090 et.
seq.

Facilities &
Community
Services / Citrus
& Street Trees
FCS-039 Street Tree Committee

AGENDAS & STAFF REPORTS
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Facilities &
Community
Services / Citrus
& Street Trees
FCS-040 Street Tree Committee
AUDIO or VIDEO RECORDINGS
Minimum 2
years Mag
Department preference; Audio Required
for 30 days; GC §54953.5(b); Video
recordings of meetings are required for
90 days; GC §34090.7
Facilities &
Community
Services / Citrus
& Street Trees
FCS-041 Street Tree Committee

MINUTES & RESOLUTIONS P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090(e)
Facilities &
Community
Services / Citrus
& Street Trees
FCS-042 Tree Maintenance, Trimming, Arborists Reports 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
62 of 864
Ver. 5.0 RECORDS RETENTION SCHEDULE: FACILITIES & COMMUNITY SERVICES (Airport, Animal Services, Cemetery, Citrus, Code Enforce, Parks, Recreation, Solid Waste, Street Trees) Page FCS-7
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Division
Providing
Service / Work
FCS-043
Work Orders / Service Requests / Service
Orders - CRM / CMMS DATABASE
(Computerized Maintenance Management
System)
Indefinite -
Minimum 5
years
Mag Data is interrelated; GC §34090
Division
Providing
Service / Work
FCS-044
Work Orders / Service Requests / Service
Orders - All Information Entered in CRM /
CMMS Database
(Paper drafts)
When No
Longer
Required

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Preliminary drafts (the database is the
original); GC §34090
Division
Providing
Service / Work
FCS-045
Work Orders / Service Requests / Service
Orders - NOT entered in CRM / CMMS
Database (or partial information entered into
CMMS Database)
(Division providing service retains originals;
Division requesting service is considered a
copy)
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
City Preference; CCP §§338 et seq., 340
et seq., 342, GC §34090

CODE ENFORCEMENT
Facilities &
Community
Services / Code
Enforcement
FCS-046
Code Enforcement / Abatement Case Files
(Includes Citations, Notice of Violations, Photos,
and Code Enforcement Complaint Letters)
Excludes Liens
Minimum 2
years
Yes: Until
Resolution
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD Department preference; GC §34090
Facilities &
Community
Services / Code
Enforcement
FCS-047 Hearing Officer Determinations / Appeals of
Code Enforcement Actions
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD GC §34090

FACILITIES / BUILDING MAINTENANCE
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
63 of 864
Ver. 5.0 RECORDS RETENTION SCHEDULE: FACILITIES & COMMUNITY SERVICES (Airport, Animal Services, Cemetery, Citrus, Code Enforce, Parks, Recreation, Solid Waste, Street Trees) Page FCS-8
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Lead Dept. FCS-048
Safety Data Sheet (SDS) / Material Safety Data
Sheet (MSDS) / Chemical Use Report Form (or
records of the chemical / substance / agent,
where & when it was used)
30 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Previous SDS / MSDS may be obtained
from a service; SDS / MSDS may be
destroyed as long as a record of the
chemical / substance / agent, where &
when it was used is maintained for 30
years; Applies to qualified employers;
Claims can be made for 30 years for toxic
substance exposures; 8 CCR
3204(d)(1)(B)(2 and 3), 29 CFR
1910.1020(d)(1)(i), GC §34090
Division
Providing
Service / Work
FCS-049
Work Orders / Service Requests / Service
Orders - CRM / CMMS DATABASE
(Computerized Maintenance Management
System)
Indefinite -
Minimum 5
years
Mag Data is interrelated; GC §34090
Division
Providing
Service / Work
FCS-050
Work Orders / Service Requests / Service
Orders - All Information Entered in CRM /
CMMS Database
(Paper drafts)
When No
Longer
Required

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Preliminary drafts (the database is the
original); GC §34090
Division
Providing
Service / Work
FCS-051
Work Orders / Service Requests / Service
Orders - NOT entered in CRM / CMMS
Database (or partial information entered into
CMMS Database)
(Division providing service retains originals;
Division requesting service is considered a
copy)
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
City Preference; CCP §§338 et seq., 340
et seq., 342, GC §34090

FACILITIES / FLEET
Facilities &
Community
Services /
Maintenance /
Fleet
FCS-052 AQMD Permits for ALL Divisions of Facilities &
Community Services - for Generators, etc.

Issue Date +
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD 40 CFR 70.6; GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
64 of 864
Ver. 5.0 RECORDS RETENTION SCHEDULE: FACILITIES & COMMUNITY SERVICES (Airport, Animal Services, Cemetery, Citrus, Code Enforce, Parks, Recreation, Solid Waste, Street Trees) Page FCS-9
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Facilities &
Community
Services /
Maintenance /
Fleet
FCS-053
Fleet - Pre-Trip Inspections / Vehicle Safety
Checks / Daily Vehicle Inspections / Daily
Equipment Checks
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090; 13 CCR 1234(c)
Facilities &
Community
Services /
Maintenance /
Fleet
FCS-054 Fleet - Tire Disposal / Waste Manifests 3 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD 14 CCR 18459.3; GC §34090
Facilities &
Community
Services /
Maintenance /
Fleet
FCS-055 Fleet - Used Oil Disposal Manifests 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
22 CCR 66266.130(c)(5), H&S
§25250.18(b), 25250.19(a)(3) et seq.

Facilities &
Community
Services /
Maintenance /
Fleet
FCS-056
Fleet - Vehicle & Equipment History Files
Maintenance, Brakes, Smog Certificates, etc.

Disposal of
Vehicle or
Equipment +
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; If a motor
carrier, required for 18 months after
vehicle is sold; CHP requires life of
vehicle; OSHA requires 1 year; 8 CCR §
3203(b)(1); 49 CFR 396.21(b)(1); 49 CFR
396.3; CCP §337 et. seq., 3 CCR 1234(f);
GC §34090
Facilities &
Community
Services /
Maintenance /
Fleet
FCS-057 Fleet Management Database
Indefinite -
Disposal of
Vehicle or
Equipment +
2 years
Mag Data is interrelated; GC §34090
Facilities &
Community
Services /
Maintenance /
Fleet
FCS-058
Generator Operation Logs & Inspections for
ALL Divisions of Facilities & Community
Services
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
AQMD Rule 1470; Form 400–E–13a
instructions; GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
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Ver. 5.0 RECORDS RETENTION SCHEDULE: FACILITIES & COMMUNITY SERVICES (Airport, Animal Services, Cemetery, Citrus, Code Enforce, Parks, Recreation, Solid Waste, Street Trees) Page FCS-10
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Lead Dept. FCS-059 Operations & Maintenance Manuals (O&M Manuals)
Life of
Facility or
Equipment
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC §34090 et.
seq.

Lead Dept. FCS-060 Pressure Vessel Certifications or Permits (Air Compressors, Propane, etc.)
Expiration of
Certificate or
Permit
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; GC §34090 et.
seq.

Facilities &
Community
Services /
Maintenance /
Fleet
FCS-061
Pressure Vessel Certifications or Permits (Air
Compressors, Propane, etc.) for ALL Divisions
of Facilities & Community Services
Expiration of
Certificate or
Permit
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; GC §34090 et.
seq.

Lead Dept. FCS-062
Safety Data Sheet (SDS) / Material Safety Data
Sheet (MSDS) / Chemical Use Report Form (or
records of the chemical / substance / agent,
where & when it was used)
30 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Previous SDS / MSDS may be obtained
from a service; SDS / MSDS may be
destroyed as long as a record of the
chemical / substance / agent, where &
when it was used is maintained for 30
years; Applies to qualified employers;
Claims can be made for 30 years for toxic
substance exposures; 8 CCR
3204(d)(1)(B)(2 and 3), 29 CFR
1910.1020(d)(1)(i), GC §34090
Facilities &
Community
Services /
Maintenance /
Fleet
FCS-063 Vehicle Titles ("Pink Slips") Sale or
Disposal Ppr Given to Auction House / New Owner; GC
§34090
Division
Providing
Service / Work
FCS-064
Work Orders / Service Requests / Service
Orders - CRM / CMMS DATABASE
(Computerized Maintenance Management
System)
Indefinite -
Minimum 5
years
Mag Data is interrelated; GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
66 of 864
Ver. 5.0 RECORDS RETENTION SCHEDULE: FACILITIES & COMMUNITY SERVICES (Airport, Animal Services, Cemetery, Citrus, Code Enforce, Parks, Recreation, Solid Waste, Street Trees) Page FCS-11
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Division
Providing
Service / Work
FCS-065
Work Orders / Service Requests / Service
Orders - All Information Entered in CRM /
CMMS Database
(Paper drafts)
When No
Longer
Required

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Preliminary drafts (the database is the
original); GC §34090
Division
Providing
Service / Work
FCS-066
Work Orders / Service Requests / Service
Orders - NOT entered in CRM / CMMS
Database (or partial information entered into
CMMS Database)
(Division providing service retains originals;
Division requesting service is considered a
copy)
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
City Preference; CCP §§338 et seq., 340
et seq., 342, GC §34090

FACILITIES / STREETS & ELECTRICAL SERVICES
Lead Dept. FCS-068 Operations & Maintenance Manuals (O&M Manuals)
Life of
Facility or
Equipment
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC §34090 et.
seq.

Lead Dept. FCS-069
Safety Data Sheet (SDS) / Material Safety Data
Sheet (MSDS) / Chemical Use Report Form (or
records of the chemical / substance / agent,
where & when it was used)
30 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Previous SDS / MSDS may be obtained
from a service; SDS / MSDS may be
destroyed as long as a record of the
chemical / substance / agent, where &
when it was used is maintained for 30
years; Applies to qualified employers;
Claims can be made for 30 years for toxic
substance exposures; 8 CCR
3204(d)(1)(B)(2 and 3), 29 CFR
1910.1020(d)(1)(i), GC §34090
Facilities &
Community
Services /
Maintenance /
Streets
FCS-070 Street Light Maintenance 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
67 of 864
Ver. 5.0 RECORDS RETENTION SCHEDULE: FACILITIES & COMMUNITY SERVICES (Airport, Animal Services, Cemetery, Citrus, Code Enforce, Parks, Recreation, Solid Waste, Street Trees) Page FCS-12
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Facilities &
Community
Services /
Maintenance /
Streets
FCS-071 Streets - Sidewalk Maintenance, Grinding,
Asphalt Ramping (Logs and Forms) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Lead Dept. FCS-073 Underground Service Alerts (USA's) / Dig Alerts 3 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (the Regional
Notification Center has the obligation to
retain the notice for 3 years); GC
§§4216.2(f) & 4216.3(e) 34090
Division
Providing
Service / Work
FCS-074
Work Orders / Service Requests / Service
Orders - CRM / CMMS DATABASE
(Computerized Maintenance Management
System)
Indefinite -
Minimum 5
years
Mag Data is interrelated; GC §34090
Division
Providing
Service / Work
FCS-075
Work Orders / Service Requests / Service
Orders - All Information Entered in CRM /
CMMS Database
(Paper drafts)
When No
Longer
Required

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Preliminary drafts (the database is the
original); GC §34090
Division
Providing
Service / Work
FCS-076
Work Orders / Service Requests / Service
Orders - NOT entered in CRM / CMMS
Database (or partial information entered into
CMMS Database)
(Division providing service retains originals;
Division requesting service is considered a
copy)
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
City Preference; CCP §§338 et seq., 340
et seq., 342, GC §34090
PARKS
Lead Dept. FCS-077 Herbicide or Pesticide Application Forms 2 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (agricultural
pesticide records are required for 2
years); GC §34090; 3 CCR 6623
Facilities &
Community
Services /
Recreation
FCS-078 Parks & Recreation Advisory Commission

AGENDAS & STAFF REPORTS
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
68 of 864
Ver. 5.0 RECORDS RETENTION SCHEDULE: FACILITIES & COMMUNITY SERVICES (Airport, Animal Services, Cemetery, Citrus, Code Enforce, Parks, Recreation, Solid Waste, Street Trees) Page FCS-13
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Facilities &
Community
Services /
Recreation
FCS-079 Parks & Recreation Advisory Commission
AUDIO or VIDEO RECORDINGS
Minimum 2
years Mag
Department preference; Audio Required
for 30 days; GC §54953.5(b); Video
recordings of meetings are required for
90 days; GC §34090.7
Facilities &
Community
Services /
Recreation
FCS-080 Parks & Recreation Advisory Commission

MINUTES & RESOLUTIONS P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090(e)
Division
Providing
Service / Work
FCS-081
Work Orders / Service Requests / Service
Orders - CRM / CMMS DATABASE
(Computerized Maintenance Management
System)
Indefinite -
Minimum 5
years
Mag Data is interrelated; GC §34090
Division
Providing
Service / Work
FCS-082
Work Orders / Service Requests / Service
Orders - All Information Entered in CRM /
CMMS Database
(Paper drafts)
When No
Longer
Required

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Preliminary drafts (the database is the
original); GC §34090
Division
Providing
Service / Work
FCS-083
Work Orders / Service Requests / Service
Orders - NOT entered in CRM / CMMS
Database (or partial information entered into
CMMS Database)
(Division providing service retains originals;
Division requesting service is considered a
copy)
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
City Preference; CCP §§338 et seq., 340
et seq., 342, GC §34090

RECREATION & SENIOR SERVICES
Facilities &
Community
Services /
Recreation
FCS-084 _Recreation Activity Registration Database
(Active Net)
Indefinite -
Minimum 2
years
Mag, Department preference; GC §34090
Facilities &
Community
Services /
Recreation
FCS-085
Activity / Special Programs / Event Files
Children's Programs, Cultural Arts, Sports,
Seniors, Filming, Theatre Programs etc.

Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD Department preference; GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
69 of 864
Ver. 5.0 RECORDS RETENTION SCHEDULE: FACILITIES & COMMUNITY SERVICES (Airport, Animal Services, Cemetery, Citrus, Code Enforce, Parks, Recreation, Solid Waste, Street Trees) Page FCS-14
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Facilities &
Community
Services /
Recreation
FCS-086 Activity Guide / Class Guide / Program Guide
(Final)
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD Department preference; GC §34090
Facilities &
Community
Services /
Recreation
FCS-087
Applications / Participants' Registration /
Liability Forms / Release of Liability Forms /
Photo Releases / Liability of Waivers / Waivers
of Liability / Permissions: Camps, Field Trips,
Authorization to give Medicine, etc.
2 years
Yes:

During
Class or
Program
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD GC §34090
Facilities &
Community
Services /
Recreation
FCS-088 Cash Drawer Count Form 2 years
Yes:

During
Class or
Program
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD GC §34090
Facilities &
Community
Services /
Recreation
FCS-089 Evaluations / Surveys (Programmatic
Evaluations of Recreation programs)
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD
Content Not Substantive / Preliminary
drafts / Transitory records; GC §34090
Facilities &
Community
Services /
Recreation
FCS-090 Incident Reports / Code of Conduct Violations Minimum 2 years Mag, Ppr Department preference to retain repeat
offenders longer; GC §34090
Facilities &
Community
Services /
Recreation
FCS-091 Logs: Facility Logs, Night Logs, Weekend Logs 1 year Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD
Preliminary draft / Content Not
Substantive; GC §34090 et. seq.

Facilities &
Community
Services /
Recreation
FCS-092
Park Facility Use Requests / Field Rentals /
Facility Use Applications and Permits (Includes
copies of Insurance Certificates and ABC
Permits where appropriate)
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD GC §34090 et. seq.

Redlands Regular Meeting of 07-02-24
70 of 864
Ver. 5.0 RECORDS RETENTION SCHEDULE: FACILITIES & COMMUNITY SERVICES (Airport, Animal Services, Cemetery, Citrus, Code Enforce, Parks, Recreation, Solid Waste, Street Trees) Page FCS-15
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Facilities &
Community
Services /
Recreation
FCS-093 Rosters / Sign-in / Sign-Out Sheets for classes and programs 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD GC §34090
Facilities &
Community
Services /
Recreation
FCS-094 Schedules / Hours (classes and staff)
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD
Content not substantive; Preliminary
drafts not retained in the ordinary course
of business; GC §34090

SOLID WASTE / TRASH, LANDFILL & RECYCLING
Facilities &
Community
Services / Solid
Waste &
Recycling
FCS-095
Flare Permits and Reports (Flare for Landfill
and Wastewater Treatment Plant) - Issued by
AQMD, etc.

P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; required for 5
years; 40 CFR 70.6; GC §34090GC
§34090
Facilities &
Community
Services / Solid
Waste &
Recycling
FCS-096 Landfill P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference;; GC §34090
Facilities &
Community
Services / Solid
Waste &
Recycling
FCS-097
Prop. 218 (Property-based fees - Solid Waste
Fees: Notices / Mailing List / Protest Letters
/ Ballots, Tabulation
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §53753(e)(2)
Facilities &
Community
Services / Solid
Waste &
Recycling
FCS-098
Solid Waste Recycling / AB 939 Compliance /
SB 1383 Compliance (Organic Waste Collection
and Recycling) . CalRecycle Annual Waste
Diversion Report / Measure D annual report /
Form 303 report (HHW report) / CalREcycle
Used Oil report / CalREcycle Bottles & Cans
report, etc.
10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; required for 5
years; Low-Carbon Fuel Standard
regulations credits can be received for 10
years, and are eligible for an extension;
14 CCR § 18995.2; H&S §39730.7; GC
§34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
71 of 864
Ver. 5.0 RECORDS RETENTION SCHEDULE: FACILITIES & COMMUNITY SERVICES (Airport, Animal Services, Cemetery, Citrus, Code Enforce, Parks, Recreation, Solid Waste, Street Trees) Page FCS-16
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Facilities &
Community
Services / Solid
Waste &
Recycling
FCS-099 Solid Waste Tonnage Reports 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference;; GC §34090
Facilities &
Community
Services / Solid
Waste &
Recycling
FCS-100 Solid Waste: Events / HHW Events (Household
Hazardous Waste) 10 years
Mag,
Mfr, OD,
Ppr
S Yes: After

QC & OD
Department Preference (3 years is
required); 14 CCR 18812.4; GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
72 of 864
Ver. 2.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-1
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

FIRE ADMINISTRATION
Fire /
Admin. FR-001 Fire Incident Database
Indefinite -
Minimum
Life of the
Structure or
Activity or
Minimum 5
years,
Whichever is
Longer
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Data is interrelated; retention is required for Fire
Inspections / Business Inspection Files /
Occupancy Inspections / Approvals, Modification
/ Alternative Methods or Materials; CFC
§104.6.2; GC §34090 et seq.

Fire /
Admin. FR-002 Awards and Certificates that are NOT sent to Human Resources 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Fire /
Admin. FR-003 Disaster Council

AGENDAS & STAFF REPORTS
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Fire /
Admin. FR-004 Disaster Council
AUDIO or VIDEO RECORDINGS
Minimum 2
years Mag
Department preference; Audio Required for 30
days; GC §54953.5(b); Video recordings of
meetings are required for 90 days; GC §34090.7
Fire /
Admin. FR-005 Disaster Council

MINUTES & RESOLUTIONS
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090(e)
Fire /
Admin. FR-006 Drone (Unmanned Aerial Vehicle)
Recordings
When No
Longer
Required
Mag Does not record regular and ongoing operations;
GC §34090.6 et seq,
Fire /
Admin. FR-007 ISO Insurance Ratings 15 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (rated every 10 years);
GC §34090
Fire /
Admin. FR-008 Monthly Statistical Reports / Run Statistics When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Considered a preliminary draft / copy (the Fire
database is the original, and can accurately re-
create the reports); GC §34090 et seq.

Redlands Regular Meeting of 07-02-24
73 of 864
Ver. 2.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-2
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

City Clerk FR-009 Mutual Aid Agreements, Joint Power
Authorities (Local and State)
Copies -
When No
Longer
Required
Yes: Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD City Clerk is OFR; GC §34090.7
Fire /
Admin. FR-010
Programs, Projects, Pubic Events (e.g.

Cadet, CPR Program, Fire Service Day,
etc.)
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC § 34090 et seq.

Fire /
Admin. FR-011 Ride-A-Long Waivers 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Fire /
Admin. FR-012 Strike Team Reimbursement (OES / FEMA) 10 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Fire /
Emergency
Manage.

FR-013 Emergency Operations Plan When
Superseded Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Fire /
Emergency
Manage.

FR-014 Emergency Exercises / Drills / EOC
Activations / After Action Reports 5 years Mag,
Ppr
Department Preference for possible OES or
FEMA reimbursement; CalARP training and
audits should be done every 3 years; GC §34090
Fire / EMS FR-015 Fire Incident ePCR Database
Indefinite -
Minimum 20
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Data is interrelated (e-PCRs for minors are
required until 1 year after age 18, but not less
than 7 years - see Patient Care Reports); GC
§34090 et seq.

Fire / EMS FR-016 Controlled Substance Logs, Inventories / Drug Logs 3 years Yes Mag,
Ppr
Department Preference - Controlled substances
are required for 2 years after inventory or
transaction; 21 CFR §1304.04, 1310.04; GC
§34090

FIRE / EMERGENCY MEDICAL SERVICES
FIRE / EMERGENCY MANAGEMENT (See City-Wide for Grants)
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

Redlands Regular Meeting of 07-02-24
74 of 864
Ver. 2.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-3
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Fire / EMS FR-017 Employee Vaccinations, TB Test, etc.

Separation +
30 years OR
Deceased +
5 years
Yes: Until
Separation
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Files maintained
separately; Claims can be made for 30 years for
toxic substance exposure; 8 CCR §3204(d)(1) et
seq., 8 CCR 5144, 8 CCR 15400.2; 29 CFR
1910.1020(d)(1)(i), GC §§12946, 34090
Fire / EMS FR-018 EMS Complaints 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Statute of Limitations for health providers is 3
years; Call Records are required for 3 years; 13
CCR 1100.7, CCP §340.5, GC §34090
Fire / EMS FR-019 HIPAA Policies and Procedures (Health Insurance Portability and Accountability Act)
Superseded
+ 6 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD 24 CFR 164.530(j)
Fire / EMS FR-020
Patient Care Reports / PCRs / e-PCRs
(EMS transportation) Reports: ALL (medical
and non-medical.)
Includes e-PCR Database / Electronic
Patient Care Report Database
Patient Information Worksheets are drafts
20 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; minors are required until
1 year after age 18, but not less than 7 years; 10
years is recommended by AHIMA for "healthcare
providers"; Statute of Limitations for health
providers is 3 years; CCP §340.5, GC §34090;
H&S §§1797.98e 123145; 42 CFR 482.24(b); 9
CCR 9444, 22 CCR 70751(c) & 71551(c); 22
CCR 70751(c), 71551(c), 73543(a), 74731(a),
75055(a), 75343(a), 77143(a), W&I 14124.1;
CMS Pub. 100-4, Chapter 1, Section 110.3

FIRE PREVENTION
Fire / Fire
Prevention FR-021 Fire Inspection Database
Indefinite -
Minimum
Life of the
Structure or
Activity or
Minimum 5
years,
Whichever is
Longer
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

Redlands Regular Meeting of 07-02-24
75 of 864
Ver. 2.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-4
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Fire / Fire
Prevention FR-022 Fire Citations / Notice of Violations Minimum 2 years
Mag,
Ppr Department Preference; GC §34090
Fire / Fire
Prevention FR-023
Fire Inspections / Business Inspection
Files / Occupancy Inspections /
Approvals, Modification / Alternative
Methods or Materials
Life of the
Structure or
Activity, or
Minimum 5
years,
Whichever
is Longe
r
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Required for the Life of
the Structure or Activity, or Minimum 5 years
whichever is longer for Approvals, Inspections,
Fires, Modification / Alternative Methods or
Materials; CFC §§ 104.6 – 104.6.4; GC §34090
County
CUPA FR-024 Hazardous Materials Business Plans,
Inventories, Permits, etc.

Copies -
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Not City Records, County CUPA is the Office of
Record (CUPA = Certified Unified Program
Agencies)
Fire / Fire
Prevention FR-025 Permits: Construction Fire Permits: High Piled Storage, Sprinkler Systems, etc.

Life of the
Structure or
Activity, or
Minimum 5
years,
Whichever
is Longe
r
Yes: Before
Event
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; CFC §§ 104.6 –
104.6.4; GC § 34090 et seq.

Fire / Fire
Prevention FR-026
Permits: Operational Fire Code Permits /
Special Event Permits (assembly permits,
burn permits, candle permits, tent permits,
open flame, etc.)
Expiration of
Permit + 2
years
Yes: Before
Event
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090 et seq.

Fire / Fire
Prevention FR-027
Plan Review / Fire Sprinkler, Fire Safety
Plans / Fire Construction Documents (Final,
Approved by the Fire Department Only)
Completion
+ 180 days Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Records are required to be retained for
Completion + 180 days; CFC §106.4
Fire / Fire
Prevention FR-028 Public Information / Education (when
produced internally)
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

Redlands Regular Meeting of 07-02-24
76 of 864
Ver. 2.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-5
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Fire / Fire
Prevention FR-029 Weed Abatement / Vegetation Abatement When No
Longer
Required -
Minimum 2
years
Mag,
Ppr Department Preference; GC §34090

OPERATIONS / SUPPRESSION
Fire / Ops FR-030 Fire Operations Database (ERS / ESO) Indefinite -
Minimum 2
years
Mag Data is interrelated; CFC §104.6.2; GC §34090
et seq.

Fire / Ops FR-031 Apparatus, Equipment & Vehicle
Maintenance & Testing
Surplus + 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference to be in compliance with
NFPA Standards for in-service automotive fire
apparatus ; NFPA 1911.4.7.3 & Annex C.5, GC
§34090
State of
California FR-032
California Fire Incident Reporting System
(CFIRS) / CalStats, CAIRS / California
Incident Data and Statistics Program, etc.

Copies -
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Not City Records, The Cal Fire and/or the State
Fire Marshal is the Office of Record
Fire / Ops FR-033 Controlled Substance Logs, Inventories / Drug Logs 3 years Yes Mag,
Ppr
Department Preference - Controlled substances
are required for 2 years after inventory or
transaction; 21 CFR §1304.04, 1310.04; GC
§34090
Fire / Ops FR-034 Fire Investigations - Arson & Capital Crimes Only P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference (Capital Crimes have no
statute of limitations); GC §34090 et seq.

Fire / Ops FR-035 Fire Investigations - OTHER Than Arson & Capital Crimes
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090 et seq.

Fire / Ops FR-036 Fire Station Self-Inspection Reports 2 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

Redlands Regular Meeting of 07-02-24
77 of 864
Ver. 2.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-6
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Fire / Ops FR-037 Incident Logs / Station Log Books / Red Books 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Fire / Ops FR-038 PPE Checklists (Personal Protective
Equipment Checklists) 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Fire / Ops FR-039 Pre-Fire Plans When
Superseded
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090 et seq.

TRAINING
Fire /
Training FR-040
Training Database / Training File by
Employee (Vector Solutions / Target
Solutions)
Indefinite -
Separation +
5 years
Mag
Department preference; 5 years meets OSHA
requirements; EEOC/FLSA/ADEA (Age)
requires 3 years for promotion, demotion,
transfer, selection, or discharge; State Law
requires 4 years for personnel actions; 8 CCR
§3203 et seq., 29 CFR 1627.3(b)(ii), LC
§6429(c); GC §§12946, 12960, 34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

Redlands Regular Meeting of 07-02-24
78 of 864
Ver.4.1 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

HUMAN RESOURCES
Human
Resources HR-001 Human Resources Services Database /
ERP Database (Tyler Munis)
Indefinite -
Minimum
Separation +
30 years
Yes Mag Data Fields / Records are interrelated; GC
§34090
Human
Resources HR-002
1095-C, 1094-C (Employer-Provided Health
Insurance Offer and Coverage) &
Transmittal Form)
5 years Mag, Ppr
Department Preference; Instructions state
"Generally, keep copies of information
returns you filed with the IRS or have the
ability to reconstruct the data for at least 3
years, from the due date of the returns";
GC §34090
Human
Resources HR-003 Benefit Plan Documents (CalPERS, Dental, Vision, etc.)
Duration of
the Contract +
6 years
Yes: For
Duration of
Contract
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
EEOC / ADEA (Age) requires 1 year after
benefit plan termination; Federal law
requires 6 years after filing date for
retirement; State Law requires 2 years
after action; 29 CFR 1627.3(b)(2); 29
USC 1027; 28 CCR 1300.85.1; GC
§34090
Human
Resources HR-004
California Civil Rights Department (CRD) /
Department of Fair Employment & Housing
(DFEH or EEOC) Claims / Harassment
Claims
Separation +
6 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference to match retention
for personnel files; All State and Federal
laws require retention until final
disposition of formal complaint; State
requires 2 years after "fully and finally
disposed"; 2 CCR 11013(c); GC §§12946,
12960, 34090
Human
Resources HR-005
Classification / Reorganization Studies (for
employee classifications and department
structures)
Minimum 3
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Bureau of
National Affairs recommends 2 years for
all supplementary Personnel records;
Wage rate tables are 1 or 2 years; State
requires 2 years; 29 CFR 516.6, 29 CFR
1602.14, GC §§12946, 12960, 34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
79 of 864
Ver.4.1 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-2 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources HR-006 Compensation Surveys & Studies Minimum 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Bureau of
National Affairs recommends 2 years for
all supplementary Personnel records;
Wage rate tables are 1 or 2 years; State
requires 2 years; 29 CFR 516.6(2), 29
CFR 1602.14, GC §§12946, 12960,
34090
Human
Resources HR-007 Contracts for Investigators (Employees Only) Excludes Police
Minimum 3
years
Yes: Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Statute of
Limitations for contractual obligations is 4
years; CCP §§337. 337.1(a), 337.15, 343;
GC §34090
Human
Resources HR-008 COVID-19 Notifications to Employees 3 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD LC §6409.6(k), GC §34090
Human
Resources HR-009 DE-34 (California EDD Report of New
Employees) 5 years Mag, Ppr
Department Preference; Instructions state
"Generally, keep copies of information
returns you filed with the IRS or have the
ability to reconstruct the data for at least 3
years, from the due date of the returns";
GC §34090
Human
Resources HR-010 Deferred Compensation (City Statements) 5 years Mag, Ppr Produced by Deferred Comp. Provider; GC §304090, 26 CFR 31.6001.1
Human
Resources HR-011 DMV Pull Notices
When
Superseded
or
Upon
Separation
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Transitory or source records not retained
in the ordinary course of business; CHP
audits every 2 years; Bureau of National
Affairs recommends 2 years for all
supplementary Personnel records; GC
§34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
80 of 864
Ver.4.1 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-3 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources HR-012
EDD Claims & Forms (Employment
Development Department) / Unemployment
Claims, Claims for Paid Family Leave /
FMLA, Disability Insurance Claims &
Additional Information)
Close + 5
years Mag, Ppr
Department Preference; meets municipal
government auditing standards; GC
§34090
Human
Resources HR-013 Employee Investigations Separation +
6 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference to match retention
for personnel files; statute of limitations
for EEOC/FLSA/ADEA (Age) requires 3
years for promotion, demotion, transfer,
selection, or discharge; State Law
requires 2 -3 years; 29 CFR 1602.31 &
1627.3(b)(1), GC §§12946, 12960, 34090;
Human
Resources HR-014
Employment Verifications, Child Support,
etc. (From lenders or other outside
companies)
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Non-records, content is not substantive;
GC §34090 et seq.

Human
Resources HR-015 Grievances Separation +
6 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference to match retention
for personnel files; statute of limitations
for retirement benefits is 6 years from last
action; EEOC/FLSA/ADEA (Age) requires
3 years for promotion, demotion, transfer,
selection, or discharge; State Law
requires 2 -3 years; 29 CFR 1602.31 &
1627.3(b)(1), GC §§ 3105, 12946, 12960,
34090; LC 1198.5; 26 CFR 31-6001-1;
53235.2(b); 53237.2(b)
Human
Resources HR-016 Human Relations Commission

AGENDAS & STAFF REPORTS
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Human
Resources HR-017 Human Relations Commission

MINUTES P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090(e)
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
81 of 864
Ver.4.1 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-4 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources HR-018 I-9s Separation +
6 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Required for 1 year from termination or 3
years from hiring, whichever is later;
EEOC / FLSA / ADEA (Age) requires 3
years for "any other forms of employment
inquiry"; State Law requires 2 -3 years; 8
CFR 274a.2; 29 CFR 1627.3(b)(1); GC
§§12946, 12960, 34090
Human
Resources HR-019 Job Descriptions / Job Classification / Job Specifications
Minimum
Superseded +
4 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference;
EEOC/FLSA/ADEA (Age) requires 3
years for promotion, demotion, transfer,
selection, or discharge; State Law
requires 4 years; retirement benefits is 6
years from last action; 29 CFR 1602.31 &
1627.3(b)(1), 8 CCR §3204(d)(1) et seq.,
GC §§12946, 12960, 34090
Human
Resources HR-020 Labor Negotiations / Bargaining Unit
Negation Notes 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Human
Resources HR-021
Long Term Disability Claims (Includes all
Accident, Incident, or Injury Reports from
Employees)
(Workers Compensation is retained by
Legal & Risk Management)
Separation +
30 years; OR
Termination
of Benefits +
5 years
(whichever is
longer)
Yes: Until
Separation
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Files maintained
separately; Claims can be made for 30
years for toxic substance exposure; 8
CCR §3204(d)(1) et seq., 8 CCR 5144, 8
CCR 15400.2; 29 CFR 1910.1020(d)(1)(i),
GC §§12946, 12960, 34090
Human
Resources HR-022 OSHA Logs - 200, 300, 301, 301A 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
OSHA requires 5 years; State law
requires 2 years; 8 CCR 14300.33(a), 8
CCR §3203(b)(1), GC §34090.7; LC
§6429c
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
82 of 864
Ver.4.1 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-5 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources HR-023
Personnel Files - Employee File (Official
Personnel File)
Includes Application, Discipline,
Evaluations, Policy Acknowledgements,
Employee's Oath of Office / Oath for
Disaster Worker, Harassment Prevention
Training Certificates, PAF / Personnel
Action Forms, W-4s, etc.)
Separation +
6 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; statute of
limitations for retirement benefits is 6
years from last action; EEOC/FLSA/ADEA
(Age) requires 3 years for promotion,
demotion, transfer, selection, or
discharge; State Law requires 4 years; W-
4s are required four years after the due
date of such tax for the return period to
which the records relate, or the date such
tax is paid, whichever is the later. 26 CFR
31-6001-1; 29 CFR 1602.31 &
1627.3(b)(1), GC §§ 3105, 12946, 12960,
34090; 53237.2(b), LC 1198.5
Human
Resources HR-024
Personnel Files - Medical File
Pre-employment Medical Clearances, ADA
Accommodations, Fit for Duty, Respiratory
Fit Tests, etc.

Separation +
30 years; OR
Termination
of Benefits +
5 years
(whichever is
longer)
Yes: Until
Separation
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Medical Files for all employees are
required to be maintained at least the
duration of employment plus thirty (30)
years; Files maintained separately;
Claims can be made for 30 years for toxic
substance exposure; 8 CCR §3204(d)(1)
et seq., 8 CCR 5144, 8 CCR 15400.2; 29
CFR 1910.1020(d)(1)(i), GC §§12946,
12960, 34090
Human
Resources HR-025
Recruitment and Testing File / NeoGov
Database
Includes Advertisements, Applications for
Unsuccessful Candidates, Interview Notes,
Job Brochures, Test Data, Testing Analysis
& statistical Metric, Job Analysis, Rating
Sheets, Scantrons, Background Checks, etc.

Hiring
Decision + 4
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
State Law requires 4 years; EEOC / FLSA
/ ADEA (Age) requires 1-3 years; 29 CFR
1627.3(b)(1), 29 CFR 1602.14 et seq.2
CCR 11013(c); GC §§12946, 12960,
34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
83 of 864
Ver.4.1 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-6 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources HR-026 Retiree Medical Enrollment / Retiree Billing / COBRA Billing 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Meets municipal
government auditing standards; GC
§34090
Lead Dept. HR-027 Volunteer Waivers 20 years
Mag,
Mfr, OD,
Ppr
S Yes: 1 year
Department Preference; EEOC / FLSA /
ADEA (Age) requires 3 years for
promotion, demotion, transfer, selection,
or discharge; ; 29 CFR 1627.3(b)(i), 29
CFR 1602.14; GC §§12946, 12960,
34090; 29 USC 1113
Human
Resources HR-028
Workers Compensation Claims (Includes all
Accident, Incident, or Injury Reports from
Employees)
Separation +
30 years; OR
Termination
of Benefits +
5 years
(whichever is
longer)
Yes: Until
Separation
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Files maintained
separately; Claims can be made for 30
years for toxic substance exposure; 8
CCR §3204(d)(1) et seq., 8 CCR 5144, 8
CCR 15400.2; 29 CFR 1910.1020(d)(1)(i),
GC §§12946, 12960, 34090

RISK MANAGEMENT
Human
Resources /
Risk
Management
HR-029 Accident / Incident Reports - MEMBERS OF
THE PUBLIC 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Human
Resources /
Risk
Management
HR-030 Claim for Damages / Claims Against the City
Final
Resolution +
5 years
Yes: Until
Resolution
Mag,
Mfr, OD,
Ppr
S Yes: After

QC & OD
Department Preference; municipal
government auditing standards is 5 years;
Statute of Limitations is 4 years; CCP
§§337 et seq., 343; GC §34090,
Human
Resources /
Risk
Management
HR-031 Insurance Certificates - Vendors with a
current contract with the City 11 years Yes: Before
Completion
Mag,
Mfr, OD,
Ppr
S Yes: After
Inactive
Longest Statute of Limitations is 10 years;
Conforms with Agreement Retention
(usually filed with agreement); CCP §337
et seq.; GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
84 of 864
Ver.4.1 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-7 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources /
Risk
Management
HR-032
Insurance Policies -
General Liability, Workers Compensation
Excess Liability
P Yes: Until
Paid
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Covers longest
possible statute of limitations; CCP §337
et seq.; 8 CCR §3204(d)(1) et seq., 8
CCR 5144, 8 CCR 15400.2; 29 CFR
1910.1020(d)(1)(i); GC §§ 911.2, 34090
Human
Resources /
Risk
Management
HR-033 Insurance Policies -
Property, Fire, Theft, etc.

Expiration + 4
years
Yes: Until
Paid
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Covers statute of
limitations for contracts; CCP §337 et
seq.; GC §34090
Human
Resources /
Risk
Management
HR-034 Insurance Requirement Exception Approvals 2 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Human
Resources /
Risk
Management
HR-035
Subrogation Claims:/ Property Damage
Claims / Restitution / Recovery of Damages
to City Property / City's Invoices to
Insurance Companies
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Meets municipal
government auditing standards; GC
§34090

HUMAN RESOURCES / SAFETY
Human
Resources /
Safety
HR-036 Noise Exposure Measurements: Areas /
Facilities / Equipment (jackhammers, etc.)
Minimum 2
years
Mag,
OD, Ppr S Yes: After

QC & OD
Only 2 years is mandated); 8 CCR
5100(d)(1); GC §34090 et seq.

Human
Resources /
Safety
HR-037 OSHA Citations and Inspections 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
OSHA requires 5 years; State law
requires 2 years; 8 CCR §3203(b)(1),
OMB 1220-0029; GC §34090; LC §6429c
Human
Resources /
Safety
HR-038 Safety Committee / Safety Steering
Committee 5 years Mag, Ppr Department preference; GC §34090 et seq.

Human
Resources /
Safety
HR-039 Safety Investigations 5 years Ppr
OSHA requires 5 years; State law
requires 2 years; 8 CCR §3203(b)(1), 29
CFR 1904.33, OMB 1220-0029, 8 CCR
14300.33; GC §34090 et seq.; LC §6429c
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
85 of 864
Ver.4.1 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-8 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources /
Safety
HR-040 Site Inspection Forms / Self Inspections /
Job Site Inspections / Facility Inspections 5 years Mag, OD, Ppr S Yes: After

QC & OD
Department preference; GC §34090 et
seq.

Redlands Regular Meeting of 07-02-24
86 of 864
Ver. 2.0 RECORDS RETENTION SCHEDULE: LIBRARY Page LIB-1 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

LIBRARY
Library LIB-001 _Library Information / Library Management System Database
Indefinite -
Minimum 2
years
Yes Mag Data Fields / Records are interrelated;
GC §34090
Lead Dept. LIB-002 Cash Receipts / Revenue Backup 5 years Yes: Until Paid
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; (meets municipal
government auditing standards); GC
§34090
Library LIB-003 Comment Cards / Thank-yous
When No
Longer
Required

Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
Content not substantive; Preliminary
drafts not retained in the ordinary course
of business; GC §34090
Library LIB-004 Contest Entries (Photo Contests, etc.)
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
Content not substantive; Preliminary
drafts not retained in the ordinary course
of business; GC §34090
Library LIB-005 Divisional Reports Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
Department preference; GC §34090
Lead Dept. LIB-006 Facility Rental Applications (Room Reservations, etc.) 2 years Yes: Before
Event
Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
GC §34090
Library LIB-007
Grants: LSTA (Library Services and Technology),
CLLS (California Library Literacy Services); or
other Grants NOT managed by the City
Manager's Office
Applications (successful), grant agreement,
copies of invoices, program rules, regulations &
procedures, reports to grant funding agencies,
correspondence, audit records, completion
records
Final
Expenditure
+ 5 years

Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
Per California State Library Records
Management Program Requirements
(April 27, 1998); GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
87 of 864
Ver. 2.0 RECORDS RETENTION SCHEDULE: LIBRARY Page LIB-2 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Lead Dept. LIB-008 Incident Reports / Code of Conduct Violations Minimum 2 years
Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
Department preference to retain repeat
offenders longer; GC §34090
Library LIB-009 Library Board of Trustees

AGENDAS & STAFF REPORTS P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Library LIB-010 Library Board of Trustees
AUDIO or VIDEO RECORDINGS
Minimum 4
years Mag
Department preference; Audio Required
for 30 days; GC §54953.5(b); Video
recordings of meetings are required for
90 days; GC §34090.7
Library LIB-011 Library Board of Trustees

MINUTES P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090(e)
Library LIB-012
Library Programs - Education, Youth & Families,
Lifelong Learning, etc. (Program Manager's
Records)
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
Department preference; GC §34090
Library LIB-013 Library Statistics / Circulation Reports When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
Can be re-printed from Library Database;
may be placed in Library Board's Agenda
Packet; GC §34090 et seq.

Library LIB-014 Patron Applications / Internet User Agreements (Entered into Library Information Database)
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
Source Drafts - Entered into Library
Information Database; GC §34090
Library LIB-015 Program Sign Ups (e.g. Summer Reading)
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
Preliminary / Transitory documents not
retained in the ordinary course of
business; GC §34090
Lead Dept. LIB-016 Registrations / Sign-ins / Waivers (Signed by participants, or their parent or guardian) 2 years
Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
GC §34090 et. seq.

Redlands Regular Meeting of 07-02-24
88 of 864
Ver. 2.0 RECORDS RETENTION SCHEDULE: LIBRARY Page LIB-3 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Library LIB-017 Subscription for On-Line Services Completion + 2 years
Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
GC §34090 et. seq.

Library LIB-018 Waivers / Release Forms (Artists / Exhibitor's work in Display Cases) 2 years
Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
GC §34090 et. seq.

Redlands Regular Meeting of 07-02-24
89 of 864
Ver. 6,0 RECORDS RETENTION SCHEDULE: MANAGEMENT SERVICES / FINANCE DEPARTMENT /

FINANCE, PAYROLL & PURCHASING
Page FIN-1
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

FINANCE ADMINISTRATION
Manag.

Services /
Finance
Dept. /
Admin.

FIN-001
Bonds & Bond Sales / Official Statements /
Transcripts / Certificates of Participations
(COPs) / General Obligation Bonds / Revenue
Bonds / Assessment District Bonds / CFD
Bonds - Includes Continuing Disclosure
Reports
See Bank Statements for statement retention.

Fully
Defeased +
10 years
Yes: Until
Maturity
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Statute of
Limitations for bonds, mortgages, trust
deeds, notes or debentures is 6 years;
Bonds issued by local governments
are 10 years; There are specific
requirements for disposal of unused
bonds; CCP §§336 et seq. 337.5(a);
26 CFR 1.6001-1(e): GC §43900 et
seq.

Manag.

Services /
Finance
Dept. /
Admin.

FIN-002 Citizens' Measure T Oversight Committee

AGENDAS & STAFF REPORTS
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Manag.

Services /
Finance
Dept. /
Admin.

FIN-003 Citizens' Measure T Oversight Committee
AUDIO or VIDEO RECORDINGS
Minimum 2
years Mag
Department preference; Audio
Required for 30 days; GC
§54953.5(b); Video recordings of
meetings are required for 90 days; GC
§34090.7
Manag.

Services /
Finance
Dept. /
Admin.

FIN-004 Citizens' Measure T Oversight Committee

MINUTES & RESOLUTIONS P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090(e)

MANAGEMENT & FINANCIAL SERVICES / GENERAL ACCOUNTING
Manag.

Services /
Finance
Dept. /
Lead Div.

FIN-005 Financial Services Database / ERP
Database (Tyler Munis)
Indefinite -
Minimum 5
years
Yes Mag Data Fields / Records are interrelated;
GC §34090
REDLANDS, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
90 of 864
Ver. 6,0 RECORDS RETENTION SCHEDULE: MANAGEMENT SERVICES / FINANCE DEPARTMENT /

FINANCE, PAYROLL & PURCHASING
Page FIN-2
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Manag.

Services /
Finance
Dept. /
General
Accounting
FIN-006 1099's, 1096's, DE542 (California Report of
Independent Contractors) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; IRS: 4 years
after tax is due or paid (longer for
auditing & contractor delinquency); Ca.

FTB: 3 years; IRS Reg §31.6001-
1(e)(2), R&T §19530, GC §34090; 29
USC 436
Manag.

Services /
Finance
Dept. /
General
Accounting
FIN-007
Accounts Payable / Invoices and Backup
(Includes Invoices, Credit Card Receipts,
Employee Reimbursement, Travel Expense
Reimbursements, Warrant Request, etc.)
5 years Yes: Until
Paid
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference to pass grant
audits (meets municipal government
auditing standards); GC §34090
Manag.

Services /
Finance
Dept. /
General
Accounting
FIN-008 Audit Reports / Annual Consolidated Financial
Report (ACFR) and related Audit Opinions P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC §34090 et
seq.

Manag.

Services /
Finance
Dept. /
General
Accounting
FIN-009 Audit Work Papers 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; (preliminary
drafts); GC §34090
Manag.

Services /
Finance
Dept. /
General
Accounting
FIN-010 Audits - Single Audits / Transportation Audits / PERS Audit, FEMA or OES Audits, etc. 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (exceeds
municipal government auditing
standards to ensure FEMA or OES
does not recoup money); GC §34090
REDLANDS, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
91 of 864
Ver. 6,0 RECORDS RETENTION SCHEDULE: MANAGEMENT SERVICES / FINANCE DEPARTMENT /

FINANCE, PAYROLL & PURCHASING
Page FIN-3
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Manag.

Services /
Finance
Dept. /
General
Accounting
FIN-011
Bank Statements and Trustee Statements,
Fiscal Agent Statements, Trustee Statements,
Investment Account Statements, Pars
Statements, Bank Reconciliations, Wire
Transfers
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; GC §§34090,
26 CFR 31.6001-1
Manag.

Services /
Finance
Dept. /
General
Accounting
FIN-012 Bankruptcies - NOT pursued
When No
Longer
Required
Mag, Ppr
Preliminary drafts not retained in the
ordinary course of business; GC
§34090
Manag.

Services /
Finance
Dept. /
General
Accounting
FIN-013 Bankruptcies - Where a claim is filed 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (negative
information remains on credit ratings
for 7 years); GC §34090
Manag.

Services /
Finance
Dept. /
General
Accounting
FIN-014 Budgets - Adopted / Final P
Yes:

Current
Fiscal Year
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC §34090 et
seq.

Manag.

Services /
Finance
Dept. /
General
Accounting
FIN-015 Budgets - Preliminary, Backup Documents
Drafts -
When No
Longer
Required
Yes:

Current
Fiscal Year
Mag, Ppr Department Preference; GC §34090
REDLANDS, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
92 of 864
Ver. 6,0 RECORDS RETENTION SCHEDULE: MANAGEMENT SERVICES / FINANCE DEPARTMENT /

FINANCE, PAYROLL & PURCHASING
Page FIN-4
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Manag.

Services /
Finance
Dept. /
General
Accounting
FIN-016 Checks / Warrant Register Report (issued) 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Meets
auditing standards; GC §34090
Manag.

Services /
Finance
Dept. /
General
Accounting
FIN-017 Checks / Warrants (Cashed or Returned /
NSF) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Meets
auditing standards; GC §34090
Manag.

Services /
Finance
Dept. /
General
Accounting
FIN-018 Escheat (Unclaimed money / uncashed
checks) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; All tangible
property held by government agencies
escheats after 3 years; Statute of
Limitations is 1 year for seized
property; CCP §§340(d), 1519; GC
§34090
Manag.

Services /
Finance
Dept. /
General
Accounting
FIN-019 Fixed Assets - Annual Listing (Source
Documents) 20 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Meets
auditing standards; GC §34090
Manag.

Services /
Finance
Dept. /
General
Accounting
FIN-020 Journal Entries / Journal Vouchers / Budget
Adjustments 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; meets
municipal government auditing
standards; Statute of Limitations is 4
years; GC §34090, CCP § 337
REDLANDS, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
93 of 864
Ver. 6,0 RECORDS RETENTION SCHEDULE: MANAGEMENT SERVICES / FINANCE DEPARTMENT /

FINANCE, PAYROLL & PURCHASING
Page FIN-5
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Manag.

Services /
Finance
Dept. /
General
Accounting
FIN-021
Reports, Finance Reports created from
Database: General Ledgers Subsidiary
Ledgers, Reconciliations, Registers,
Transaction Histories, Balance Sheets, etc.
(Tyler Munis)
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Financial
system can re-create reports
accurately; GC §34090
Manag.

Services /
Finance
Dept. /
General
Accounting
FIN-022
Reports: Annual State or Federal: State
Controller's Report, Local Government
Compensation Report, Gas Tax, MOE
(Maintenance of Effort) Report, Fixed Charge
Special Assessment Report, Public Self
Insurer Report (SIP Report), Street Report, etc.
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Meets
auditing standards; GC §34090

MANAGEMENT & FINANCIAL SERVICES / PAYROLL
Manag.

Services /
Finance
Dept. /
Lead Div.

FIN-023 Financial Services Database / ERP Database
(Tyler Munis)
Indefinite -
Minimum 5
years
Yes Mag Data Fields / Records are interrelated;
GC §34090
Manag.

Services /
Finance
Dept. /
Payroll
FIN-024
CalPERS Reports, Annual Valuation Reports,
Actuarial Valuation Reports, Annual Employer
Statements
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Most recent records are stored on
CalPERS website; Department
Preference; Retained to match other
auditing periods; GC §34090
Manag.

Services /
Finance
Dept. /
Payroll
FIN-025 Checks / Warrants - Cancelled - Payroll Only 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC §34090,
26 CFR 31.6001-1
REDLANDS, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
94 of 864
Ver. 6,0 RECORDS RETENTION SCHEDULE: MANAGEMENT SERVICES / FINANCE DEPARTMENT /

FINANCE, PAYROLL & PURCHASING
Page FIN-6
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Manag.

Services /
Finance
Dept. /
Payroll
FIN-026
DE-6, DE-7, DE-9 DE-43, W-3, & DE-166, 941
Forms, IRS 5500 Forms (Employee Benefit
Plans), PERS / FICA & Medicare Adjustments -
Quarterly Payroll Tax Returns / OASDI,
Federal Tax Deposits, Adjustments, etc.
10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; IRS: 4 yrs
after tax is due or paid; Ca. FTB: 3
years; IRS Reg §31.6001-1(e)(2),
R&T §19530; 29CFR 516.5 - 516.6,
29USC 436, GC §34090
Manag.

Services /
Finance
Dept. /
Payroll
FIN-027
Employee Payroll File (all Copies - Human
Recourses retains W-4s and other original
records)
Upon
Separation
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Copies; GC §34090.7
Manag.

Services /
Finance
Dept. /
Payroll
FIN-028 Garnishments, Child Support, Court Orders
regarding Employee Wages
Completion
or
Separation
+ 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Manag.

Services /
Finance
Dept. /
Payroll
FIN-029 Payroll Warrant Register Report - Payroll Bi-
weekly Detail Report 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Manag.

Services /
Finance
Dept. /
Payroll
FIN-030 PERS Statements 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
REDLANDS, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
95 of 864
Ver. 6,0 RECORDS RETENTION SCHEDULE: MANAGEMENT SERVICES / FINANCE DEPARTMENT /

FINANCE, PAYROLL & PURCHASING
Page FIN-7
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Manag.

Services /
Finance
Dept. /
Payroll
FIN-031 Time Sheets / Time Cards / Overtime Sheets /
Overtime Cards 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference to facilitate
grant audits or claim reimbursements;
Meets auditing standards (audit + 4
years); IRS requires 4 years; Ca.
requires 2 yr min.; FTB keeps 3 years;
IRS Reg §31.6001-1(e)(2), R&T
§19530; LC § 1174(d); 29 CFR 516.5;
GC §34090; 8 CCR 11040.7(c); 29
CFR 516.5 & 516.6(c);
Manag.

Services /
Finance
Dept. /
Payroll
FIN-032 W-2's 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; IRS: 4 yrs
after tax is due or paid; Ca. FTB: 3
years; IRS Reg §31.6001-1(e)(2), R&T
§19530; 29CFR 516.5 - 516.6, 29USC
436, GC §34090

PURCHASING
City
Manager /
Lead Div.

CM--011 Financial Services Database / ERP
Database (Tyler Munis)
Indefinite -
Minimum 5
years
Yes Mag Data Fields / Records are interrelated;
GC §34090
City
Manager /
Purchasing
CM--012
Bid Packets / Pre-Qualification Packets /
Solicitations / Planet Bids Database
Unsuccessful Proposals, Notices, etc.

Lead Department determines successful
proposer
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference to meet
possible grant audits; GC §34090
City
Manager /
Purchasing
CM--013 Purchase Orders & Requisitions 5 years
Yes:

Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference to match
Database retention; (Professional
Services always have a contract,
therefore Errors & Omissions are not
applicable); Statute of Limitations is 4
years; 10 years for Errors &
Omissions; CCP §§337. 337.1(a),
337.15, 343; GC §34090
REDLANDS, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
96 of 864
Ver. 6,0 RECORDS RETENTION SCHEDULE: MANAGEMENT SERVICES / FINANCE DEPARTMENT /

FINANCE, PAYROLL & PURCHASING
Page FIN-8
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

City
Manager /
Purchasing
CM--014 W-9s
Vendor
Inactive + 5
years
Mag, Ppr Meets IRS auditing standards; GC
§34090
REDLANDS, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
97 of 864
Ver. 3.0 RECORDS RETENTION SCHEDULE: MANAGEMENT SERVICES / FINANCE DEPARTMENT /

INNOVATION & TECHNOLOGY & GIS
Page IT-1
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Innovation &
Technology /
Maps & GIS
IT-001 Backups - ALL Computer Backups (ALL
Disaster Recovery Computer Backups)
When No
Longer
Required
Yes Mag.

Used for Disaster Recovery Purposes
Only; Considered a copy and can be
destroyed when no longer required; GC
§34090 et seq.

Innovation &
Technology /
Maps & GIS
IT-002
Enterprise System Catalogue (Listing of
Enterprise-wide Software, posted on line -
SB 272)
When
Superseded Mag. GC §34090 et seq.

Innovation &
Technology /
Maps & GIS
IT-003 GIS Database / Data / Layers (both City-
wide and Specialized)
When No
Longer
Required
Yes Mag
Historically Significant data sets & Aerials /
Orthos are saved as needed; GC §34090
et seq.

Innovation &
Technology /
Maps & GIS
IT-004 Network Configuration Maps & Plans
When No
Longer
Required
Mag.

Preliminary documents not retained in the
ordinary course of business; GC §34090
et seq.

Innovation &
Technology /
Maps & GIS
IT-005

UNALTERABLE MEDIA / IMMUTABLE
CLOUD BACKUP / (WORM / DVD-r / CD-r /
Blue Ray-R / Optical Disk) or other
unalterable media that does not permit
additions, deletions, or changes
P OD
For legal compliance for Trustworthy
Electronic Records (when the electronic
record serves as the official record); must
be stored in a "safe and separate
location"; GC 34090, 12168.7, EVC 1550,
2 CCR 22620 et seq.

Innovation &
Technology /
Maps & GIS
IT-006
Video Recordings - Department Activity /
Building Security (Employees Performing
Work, Cashiering, Building Security, etc.)
See City Clerk's schedule for City Council
Video Recordings
1 year Mag Records regular and ongoing operations
or Building Security; GC §34090.6 et seq,
Innovation &
Technology /
Maps & GIS
IT-007 Video Recordings - Public Areas / Public
Activity
When No
Longer
Required
Mag Does not record regular and ongoing
operations; GC §34090.6 et seq,

INNOVATION & TECHNOLOGY / MAPS & GIS
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
98 of 864
Ver. 7.0 RECORDS RETENTION SCHEDULE: MANAGEMENT SERVICES / FINANCE DEPARTMENT /

REVENUE
Page REV-1
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending records requests, and/or investigations suspend normal retention periods (retention resumes after settlement or resolution.)

REVENUE
Manag.

Services /
Finance Dept. /
Lead Div.

REV-001 Financial Services Database / ERP Database
(Tyler Munis)
Indefinite -
Minimum 5
years
Yes Mag Data Fields / Records are interrelated;
GC §34090
Manag.

Services /
Finance Dept. /
Revenue
REV-002 Business License Database (HdL0
Indefinite -
Minimum 5
years
Yes (all) Mag Department Preference - Data is
interrelated; GC §34090, H&S §19850
Manag.

Services /
Finance Dept. /
Revenue
REV-003
Accounts Receivable / Revenue / Our Invoices
to Outside Entities: Insurance Companies,
Franchise Fees, Parking Citation Billing,
Transient Occupancy Tax (TOT), Auctions of
Surplus Property, Credit Card Payment
Receipts, Tenant Billing / Rent, etc.
5 years Yes: Until
Paid
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; (meets
municipal government auditing
standards); GC §34090
Manag.

Services /
Finance Dept. /
Revenue
REV-004 Business License Registrations, Renewals,
Tax Certificates 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Meets auditing
standards; GC §34090 et seq.

Manag.

Services /
Finance Dept. /
Revenue
REV-005 Business License Applications (with Zoning
Approvals) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Meets auditing
standards; GC §34090 et seq.

Manag.

Services /
Finance Dept. /
Revenue
REV-006
Checks deposited to Bank (City scans them for
the Bank, rather than physically taking the
checks to the bank to deposit them.)
Follow Bank
Instructions
Mag,,
Ppr S / I
Yes: Per
Bank
Instructions
These are bank instruments, and not
City records; per bank agreement.

Manag.

Services /
Finance Dept. /
Revenue
REV-007 Daily Cash Summaries, Bank Deposits, Bank
Transmittal Advice, Cashier's Reports 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; GC §§34090,
26 CFR 31.6001-1
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
99 of 864
Ver. 7.0 RECORDS RETENTION SCHEDULE: MANAGEMENT SERVICES / FINANCE DEPARTMENT /

REVENUE
Page REV-2
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending records requests, and/or investigations suspend normal retention periods (retention resumes after settlement or resolution.) Manag.

Services /
Finance Dept. /
Revenue
REV-008 Dog Licenses Expiration +
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; GC §34090 et
seq.

Manag.

Services /
Finance Dept. /
Revenue
REV-009
Investment Transactions / Arbitrage / Bonds
(Receipts / Advisor Reports / Trade Tickets /
LAIF (Local Agency Investment Fund))
Maturity + 5
years
Yes: Until
Paid Mag, Ppr
Department Preference; Meets auditing
standards; FTC Reg's rely on "self-
enforcement"; GC§§ 34090, 43900
Manag.

Services /
Finance Dept. /
Revenue
REV-010 Parking Permits Expiration +
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; GC §34090 et
seq.

Manag.

Services /
Finance Dept. /
Revenue
REV-011
Treasurer's Reports signed or approved by the
City Treasurer / Financial Reports, Warrant
Reports, etc.
5 years Mag, Ppr Department Preference; Meets auditing
standards; GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
100 of 864
Ver. 8.0 RECORDS RETENTION SCHEDULE: MANAGEMENT SERVICES / FINANCE DEPARTMENT /

UTILITIES CUSTOMER SERVICE
Page UCS-1
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending records requests, and/or investigations suspend normal retention periods (retention resumes after settlement or resolution.)

UTILITIES CUSTOMER SERVICE
Manag.

Services /
Finance Dept. /
Utilities
Customer
Service
UCS-001 _Customer Service / Utilities Customer Service
Database (enQuesta)
Indefinite -
Minimum 5
years
Yes Mag Data Fields / Records are interrelated;
GC §34090
Manag.

Services /
Finance Dept. /
Utilities
Customer
Service
UCS-002 Adjustments / Abnormal Read Reports
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference (The Database is
the original; reports are considered drafts
or copies, and can be re-printed from the
database); GC §34090
Manag.

Services /
Finance Dept. /
Utilities
Customer
Service
UCS-003 Bankruptcies - NOT pursued
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Preliminary drafts not retained in the
ordinary course of business; GC §34090
Manag.

Services /
Finance Dept. /
Utilities
Customer
Service
UCS-004 Bankruptcies - Where a claim is filed 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (negative
information remains on credit ratings for
7 years); GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
101 of 864
Ver. 8.0 RECORDS RETENTION SCHEDULE: MANAGEMENT SERVICES / FINANCE DEPARTMENT /

UTILITIES CUSTOMER SERVICE
Page UCS-2
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending records requests, and/or investigations suspend normal retention periods (retention resumes after settlement or resolution.) Manag.

Services /
Finance Dept. /
Utilities
Customer
Service
UCS-005 Billing Registers, Payment Registers,
Adjustment Registers
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference (The Database is
the original; reports are considered drafts
or copies, and can be re-printed from the
database); GC §34090
Manag.

Services /
Finance Dept. /
Utilities
Customer
Service
UCS-006 Collections / Collection Agency Case Files &
Statements / Delinquent Accounts 7 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Delinquencies
remain on credit reports for 7 years; GC
§34090 et seq.

Manag.

Services /
Finance Dept. /
Utilities
Customer
Service
UCS-007 Hydrant Meters - Rentals / Temporary (Pools,
Construction)
End of
Rental + 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Manag.

Services /
Finance Dept. /
Utilities
Customer
Service
UCS-008 Payment Stubs / Water Receipts / Utility
Receipts (when payment is submitted)
When No
Longer
Required
Mag, Ppr
Preliminary Documents - payments can
be made without including the stub; GC
§34090 et seq.

Manag.

Services /
Finance Dept. /
Utilities
Customer
Service
UCS-009 Residential Water Billing: Appeals - Payment
Delinquency & Impending Discontinuation
Final
Decision + 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Documented or attached to Customer
Record in database; GC §34090; H&S
§116908
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
102 of 864
Ver. 8.0 RECORDS RETENTION SCHEDULE: MANAGEMENT SERVICES / FINANCE DEPARTMENT /

UTILITIES CUSTOMER SERVICE
Page UCS-3
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending records requests, and/or investigations suspend normal retention periods (retention resumes after settlement or resolution.) Manag.

Services /
Finance Dept. /
Utilities
Customer
Service
UCS-010
Residential Water Billing: Non-payment
Notices / Notice of Payment Delinquency &
Impending Discontinuation (Initial, Final)
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Documented or attached to Customer
Record in database; GC §34090; H&S
§116908
Manag.

Services /
Finance Dept. /
Utilities
Customer
Service
UCS-011
Residential Water Billing: Payment Plans:

Amortization, Alternative Payment Plans,
Deferrals, etc.

Expiration or
Completion
of Payment
Plan
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Documented or attached to Customer
Record in database; GC §34090; H&S
§116910
Manag.

Services /
Finance Dept. /
Utilities
Customer
Service
UCS-012
Residential Water Billing: Policy on
Discontinuation of Residential Service for
Nonpayment
When
Superseded;
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Must post to Website; H&S §116906; GC
§34090
Manag.

Services /
Finance Dept. /
Utilities
Customer
Service
UCS-013 Residential Water Billing: Report of Annual
Discontinuations of Residential Service
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Must post to Website; H&S §116918; GC
§34090
Manag.

Services /
Finance Dept. /
Utilities
Customer
Service
UCS-014 Returned Checks / NSF Checks 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Meets auditing
standards; GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
103 of 864
Ver. 8.0 RECORDS RETENTION SCHEDULE: MANAGEMENT SERVICES / FINANCE DEPARTMENT /

UTILITIES CUSTOMER SERVICE
Page UCS-4
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending records requests, and/or investigations suspend normal retention periods (retention resumes after settlement or resolution.) Manag.

Services /
Finance Dept. /
Utilities
Customer
Service
UCS-015
Service Address Files (Application,
Calculations for Adjustments, Turn-ons / Turn-
offs, etc.)
Close of
Account in
Good
Standing + 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; GC §34090 et
seq.

Redlands Regular Meeting of 07-02-24
104 of 864
Ver. 4.0 RECORDS RETENTION SCHEDULE: MUNICIPAL UTILITIES & ENGINEERING MUED - Engineering (CIP, Traffic), Programs (Conserv. NPDES,) Utilities (Lab, Wastewater, Water) Page MU&E-1
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

MUED / ADMINISTRATION
MUED /
Administration MUED-001 Municipal Utilities / Public Works Commission

AGENDAS & STAFF REPORTS
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
MUED /
Administration MUED-002 Municipal Utilities / Public Works Commission

AUDIO RECORDINGS
Minimum 2
years Mag
Department preference; Audio Required
for 30 days; GC §54953.5(b); Video
recordings of meetings are required for
90 days; GC §34090.7
MUED /
Administration MUED-003 Municipal Utilities / Public Works Commission

MINUTES P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090(e)
MUED /
Administration MUED-004 Traffic & Parking Commission

AGENDAS & STAFF REPORTS
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
MUED /
Administration MUED-005 Traffic & Parking Commission

MINUTES P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090(e)
MUED /
Administration MUED-007 Utility Advisory Committee

AGENDAS & STAFF REPORTS
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
MUED /
Administration MUED-008 Utility Advisory Committee

Redlands Regular Meeting of 07-02-24
105 of 864
Ver. 4.0 RECORDS RETENTION SCHEDULE: MUNICIPAL UTILITIES & ENGINEERING MUED - Engineering (CIP, Traffic), Programs (Conserv. NPDES,) Utilities (Lab, Wastewater, Water) Page MU&E-2
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

ENGINEERING - CAPITAL IMPROVEMENT PROJECT, TRAFFIC ENGINEERING MUED /
Engineering MUED-010
Capital Improvement Projects (CIP):

MAINTENANCE-ONLY PROJECTS (Painting,
Potholing, Signal Synchronization, Slurry
Seal, Re-Roof, etc. - No change in
Infrastructure Configuration)
All Final Records (Plans, RFP / Specifications &
Addenda, Successful Proposal, Change
Orders, Notice of Completion, Photos, etc.)
Completion +
5 years or
After Funding
Agency
Audit, if
required,
whichever is
longer
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Statute of Limitations for Errors &
Omissions not applicable; Some grant
funding agencies require audits; Statute
of Limitations: Contracts & Spec's=4
years, CCP §337 et. seq., GC §34090
MUED /
Engineering MUED-011
Capital Improvement Projects (CIP):

Administration File
Project Administration, Certified Payrolls,
Certificate of Compliance, Construction
Manager's Logs, Correspondence, Costs,
Estimates, Daily Inspections, Insurance
Certificates, Preliminary Notices, Project
Schedules, Public Relations, Meeting Agendas
& Minutes, Monthly Reports, Notices, Real
Estate Appraisals, RFIs / RFQs , Safety.

SWPPP / WPCP, etc.

Completion +
10 years or
After Funding
Agency
Audit, if
required,
whichever is
longer
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Some grant funding agencies require
audits; Statute of Limitations for Errors &
Omissions is 10 years; Statute of
Limitations: Contracts & Spec's=4 years,
Wrongful Death=comp. + 5 years,
Developers=comp. + 10 years; CCP §337
et. seq., GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
106 of 864
Ver. 4.0 RECORDS RETENTION SCHEDULE: MUNICIPAL UTILITIES & ENGINEERING MUED - Engineering (CIP, Traffic), Programs (Conserv. NPDES,) Utilities (Lab, Wastewater, Water) Page MU&E-3
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

MUED /
Engineering MUED-012
Capital Improvement Projects (CIP):

Permanent File
Plans, RFP / Specifications & Addenda,
Successful Proposal, Change Orders, EIRs,
Negative Declarations, Categorical Exemptions,
Materials Testing Reports, Fire Hydrant
Calculations, Grading Permits, Hazardous
Materials, Notice of Completion, Photos, Record
Drawings Soils Reports, Studies, Submittals,
Surveys, etc.

P Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; retained for
disaster preparedness purposes; Final
environmental determinations are
required to be kept a "reasonable period
of time"; 14 CCR §15095(c); CCP §337
et. seq., GC §34090
MUED /
Engineering MUED-013
Design & Construction Standards - Authored by
the City for Construction of City Infrastructure
(CIP or Land Development)
P
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD Department Preference; GC §34090
MUED /
Engineering MUED-014
Drawings, Maps, and Record Drawings, Large-
Format Drawings, Survey Record Maps,
Capital Improvement Project "As-Built"
P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Drafts should be destroyed; GC §34090
City Clerk MUED-015
Easements, Deeds, Right of Ways,
Abandonments / Vacation, Liens / Lien
Releases
P
Mag,
Mfr, OD,
Ppr
S/I Yes: After

QC & OD
Department Preference; GC §34090 et
seq.

MUED /
Engineering MUED-016
Environmental Determinations: Environmental
Impact Reports (EIRs), Negative Declarations,
etc.) / CEQA - Where Engineering is the Lead
Correspondence and staff notes that provide
insight into the project or the agency’s CEQA
compliance with respect to the project
Project
Approval or
Denial
+ 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Not all internal communications and
notes are required to be saved; "E-mails
that do not provide insight into the project
or the agency’s CEQA compliance with
respect to the project — are not within the
scope of section 21167.6, subdivision (e)
and need not be retained." Golden Door
Properties, LLC v. Superior Court of San
Diego County (2020) 53 Cal.App.5th 733;
PRC 21167,6; GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
107 of 864
Ver. 4.0 RECORDS RETENTION SCHEDULE: MUNICIPAL UTILITIES & ENGINEERING MUED - Engineering (CIP, Traffic), Programs (Conserv. NPDES,) Utilities (Lab, Wastewater, Water) Page MU&E-4
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

MUED /
Engineering MUED-017
Prop. 218 (Property-based fees - Water or
Wastewater Fees: Notices / Mailing List /
Protest Letters / Ballots, Tabulation
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §53753(e)(2)
MUED /
Engineering MUED-018 Surveys, Record of Survey P Yes (all) Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD Department Preference; GC §34090
MUED /
Engineering MUED-019 Traffic Calming Requests (Speed Humps, Red Curbs, Stop Signs, etc.) 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
State or Police
Dept. MUED-020 Traffic Collision Reports / SWTRS
Copies -
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD copies; GC §34090.7
MUED /
Engineering MUED-021 Traffic Counts / Traffic Studies 10 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
City Clerk MUED-022 Traffic Speed Surveys (certified by City Council Resolution)
Copies -
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Presented to the City Council in the
Council Agenda Packet; GC §34090.7
MUED /
Engineering MUED-023 Traffic Stop Sign Warrants 10 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
MUED /
Engineering MUED-024 Transportation Plans / Master Plans P Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090

PROGRAMS - NPDES, WATER CONSERVATION
MUED /
Programs -
NPDES, Water
Conservation
MUED-025 NPDES - Street Sweeping Tonnage Reports 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Federal mandate
is 3 years; SWRCB Order 2006-03; 40
CFR §§122.21, 122.41, 122.44; GC
§34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
108 of 864
Ver. 4.0 RECORDS RETENTION SCHEDULE: MUNICIPAL UTILITIES & ENGINEERING MUED - Engineering (CIP, Traffic), Programs (Conserv. NPDES,) Utilities (Lab, Wastewater, Water) Page MU&E-5
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

MUED /
Programs -
NPDES, Water
Conservation
MUED-026 NPDES Annual Reports 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Federal mandate
is 3 years; SWRCB Order 2006-03; 40
CFR §§122.21, 122.41, 122.44; GC
§34090
MUED /
Programs -
NPDES, Water
Conservation
MUED-027
NPDES Inspections (Business Inspections,
O&M related inspections, and Development
Inspections)
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Federal mandate
is 3 years; SWRCB Order 2006-03; 40
CFR §§122.21, 122.41, 122.44; GC
§34090
MUED /
Programs -
NPDES, Water
Conservation
MUED-028 NPDES Permits / MS-4 Permits Expiration +
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Federal mandate
is 3 years; SWRCB Order 2006-03; 40
CFR §§122.21, 122.41, 122.44; GC
§34090
MUED /
Programs -
NPDES, Water
Conservation
MUED-029
Water Conservation Programs / Rebate
Programs / Check Requests / Toilets, Washers,
Turf, etc.
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD (meets auditing standards); GC §34090
MUED /
Programs -
NPDES, Water
Conservation
MUED-030 Water Conservation Reports / Consumption
Reports 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
MUED /
Laboratory MUED-031
_LIMS Database / Laboratory Information
Management System Database / Excel
Spreadsheets (Tabular Summaries)
Indefinite -
Minimum 12
years or 2
Compliance
Cycles,
Whichever is
Longer
Mag
Data is Inter-related; Lead and Copper for
Potable Water is required for 12 years or
2 compliance cycles; Exceeds TNI
Standards for accreditation of
environmental laboratories; TNI V1M2

4.13.3.b; 22 CCR 64400.25; 22 CCR
§64470, 40 CFR 141.33(a); 40 CFR
141.91; GC §34090

UTILITIES - LABORATORY / WASTEWATER & WATER QUALITY REPORTS REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
109 of 864
Ver. 4.0 RECORDS RETENTION SCHEDULE: MUNICIPAL UTILITIES & ENGINEERING MUED - Engineering (CIP, Traffic), Programs (Conserv. NPDES,) Utilities (Lab, Wastewater, Water) Page MU&E-6
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

MUED /
Laboratory MUED-032 Demonstrations of Capability, and MDLs / MDL Studies (Method Detection Limit) P Mag,
OD, Ppr S / I Yes - After

QC & OD
Department preference; Exceeds TNI
Standards for accreditation of
environmental laboratories; TNI V1M2

4.13.3.b; GC §34090
MUED /
Laboratory MUED-033 Lab Reports & Chains of Custody: Potable Water Bacteriological and Organics
Minimum 5
years
Mag,
OD, Ppr S / I Yes - After

QC & OD
Required for 5 years; Meets TNI
Standards for accreditation of
environmental laboratories; TNI V1M2

4.13.3.b; 40 CFR 141.33(a) and (b)(1); 22
CCR §§ 64423.1(d), 64470; GC §34090
MUED /
Laboratory MUED-034 Lab Reports & Chains of Custody: Potable Water Chemical (Includes Chlorine Residuals)
Minimum 10
years
Mag,
OD, Ppr S / I Yes - After

QC & OD
Required for 10 years; Exceeds TNI
Standards for accreditation of
environmental laboratories; TNI V1M2

4.13.3.b; 40 CFR 141.33(a); 22 CCR
§64692; GC §34090
MUED /
Laboratory MUED-035 Lab Reports & Chains of Custody: Potable Water Lead & Copper
Minimum 12
years or 2
Compliance
Cycles,
Whichever is
Longer
Mag,
OD, Ppr S / I Yes - After

QC & OD
Required for 12 years or 2 compliance
cycles; Exceeds TNI Standards for
accreditation of environmental
laboratories; TNI V1M2 4.13.3.b; 22 CCR
64400.25; 22 CCR §64470, 40 CFR
141.33(a); 40 CFR 141.91; GC §34090
MUED /
Laboratory MUED-036 Lab Reports & Chains of Custody: Non-Potable Water / Wastewater
Minimum 5
years
Mag,
OD, Ppr S / I Yes - After

QC & OD
Department preference; Meets TNI
Standards for accreditation of
environmental laboratories; TNI V1M2

4.13.3.b; GC §34090
MUED /
Laboratory MUED-037 Laboratory Certification 10 years Mag, OD, Ppr S / I Yes - After

QC & OD
Department preference; Exceeds TNI
Standards for accreditation of
environmental laboratories; TNI V1M2

4.13.3.b; GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
110 of 864
Ver. 4.0 RECORDS RETENTION SCHEDULE: MUNICIPAL UTILITIES & ENGINEERING MUED - Engineering (CIP, Traffic), Programs (Conserv. NPDES,) Utilities (Lab, Wastewater, Water) Page MU&E-7
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

MUED /
Laboratory MUED-038 Laboratory Equipment Calibration Records / Testing Records & Logs 10 years Mag,
OD, Ppr S / I Yes - After

QC & OD
Department preference; 10 years is EPA /
Good Laboratory Practice Standards for
studies relating to health effects,
environmental effects, and chemical fate
tests require 10 years for Lab records,
raw data, master schedule sheets,
protocols, quality assurance inspections,
training, experience, job descriptions,
maintenance and calibration records and
reports; TNI V1M2 4.13.3.b; 40 CFR
792.195; GC §34090
MUED /
Laboratory MUED-039
Laboratory SOPs (Standard Operating
Procedures) / QAM (Quality Assurance
Manual), and other procedures and manuals
needed for data reconstruction
10 years Mag,
OD, Ppr S / I Yes - After

QC & OD
Department preference (retained as long
as the results data); Exceeds TNI
Standards for accreditation of
environmental laboratories; TNI V1M2

4.13.3.b; 40 CFR 141.33(f); 40 CFR
792.195; GC §34090
MUED /
Laboratory MUED-040 Log Books (All Laboratory Log Books) 10 years Mag, OD, Ppr S / I Yes - After

QC & OD
Department preference; 10 years is EPA /
Good Laboratory Practice Standards for
studies relating to health effects,
environmental effects, and chemical fate
tests require 10 years for Lab records,
raw data, master schedule sheets,
protocols, quality assurance inspections,
training, experience, job descriptions,
maintenance and calibration records and
reports; Exceeds TNI Standards for
accreditation of environmental
laboratories; TNI V1M2 4.13.3.b;40 CFR
792.195; GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
111 of 864
Ver. 4.0 RECORDS RETENTION SCHEDULE: MUNICIPAL UTILITIES & ENGINEERING MUED - Engineering (CIP, Traffic), Programs (Conserv. NPDES,) Utilities (Lab, Wastewater, Water) Page MU&E-8
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Lead Dept. MUED-041
Safety Data Sheet (SDS) / Material Safety Data
Sheet (MSDS) / Chemical Use Report Form (or
records of the chemical / substance / agent,
where & when it was used)
30 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

UTILITIES - WASTEWATER COLLECTIONS
MUED /
Wastewater
Collections
MUED-042 CCTV Videos of Sewer Lines 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Lead Dept. MUED-043 Confined Space Entries / Hot Work Permits 2 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
8 CCR 5157(d)(14) & (e)(6); 29 CFR
1910.146(e)(6) GC §34090
MUED /
Wastewater
Collections
MUED-044 FOG (Fats, Oil & Grease) Inspections /
Pretreatment Annual & Quarterly Reports 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Monitoring
records required for 3 years; 40 CFR
§§122.21, 122.41; 40 CFR 403.12
MUED /
Wastewater
Collections
MUED-045 Industrial Waste Permits Expiration +
3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Monitoring
records required for 3 years; 40 CFR
§§122.21, 122.41; 40 CFR 403.12
MUED /
Wastewater
Collections
MUED-046 Industrial Waste Pretreatment Files 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Monitoring
records required for 3 years; 40 CFR
§§122.21, 122.41; 40 CFR 403.12
MUED /
Wastewater
Collections
MUED-047 Sanitary Spills and Overflows (SSOs) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Required for a minimum of 5 years;
SWRCB Order 2002-0103-DWQ & 2006-
03; 40 CFR 122.41(j)(2); GC §34090
MUED /
Wastewater
Collections
MUED-048 Sewer Odor Complaints / Gas Detection Results
/ Investigations 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
112 of 864
Ver. 4.0 RECORDS RETENTION SCHEDULE: MUNICIPAL UTILITIES & ENGINEERING MUED - Engineering (CIP, Traffic), Programs (Conserv. NPDES,) Utilities (Lab, Wastewater, Water) Page MU&E-9
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

MUED /
Wastewater
Collections
MUED-049
Sewer System Management Plans (SSMP) and
Audits / Sanitary Spills Overflow Prevention
Plan (SSOPP) and Sanitary Sewer Overflow
Response Plan
Superseded
+ 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; SSMPs are
required to be updated every 6 years;
SSOs are required for a minimum of 5
years; 40 CFR 122.41(j)(2); SWRCB
General Order 2006-03; & 2022-0103-
DWQ; GC §34090
Lead Dept. MUED-050 Underground Service Alerts (USA's) / Dig Alerts 3 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (the Regional
Notification Center has the obligation to
retain the notice for 3 years); GC
§§4216.2(f) & 4216.3(e), 34090

UTILITIES - WASTEWATER OPERATIONS (WWTP)
MUED / WWTP MUED-051 _SCADA Database (Wastewater)
Indefinite -
Minimum 12
years or 2
Compliance
Cycles,
Whichever is
Longer
Mag
Data is Inter-related with LIMS; Lead and
Copper for Potable Water is required for
12 years or 2 compliance cycles;
Exceeds TNI Standards for accreditation
of environmental laboratories; TNI V1M2

4.13.3.b; 22 CCR 64400.25; 22 CCR
§64470, 40 CFR 141.33(a); 40 CFR
141.91; GC §34090
Lead Dept. MUED-052 AQMD Permits (Air Quality Management Districts) - for Generators, etc.

Issue Date +
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD 40 CFR 70.6; GC §34090
MUED / WWTP MUED-053 Biosolids / Sewage Sludge Handling Logs and Weigh Tickets 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Code of Federal Regulations requires 5
years; 40 CFR 503.17; 40 CFR
122.41(j)(2); GC §34090
Lead Dept. MUED-054 Confined Space Entries / Hot Work Permits 2 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
8 CCR 5157(d)(14) & (e)(6); 29 CFR
1910.146(e)(6) GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
113 of 864
Ver. 4.0 RECORDS RETENTION SCHEDULE: MUNICIPAL UTILITIES & ENGINEERING MUED - Engineering (CIP, Traffic), Programs (Conserv. NPDES,) Utilities (Lab, Wastewater, Water) Page MU&E-10
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

MUED / WWTP MUED-055
Emergency Action Plans & Audits - CalARP
(California Accidental Release Prevention) /
Emergency Response Plan / Hazardous
Material Business Plans / Hazard Mitigation
Plan / Risk Management Program (RMPs) /
Risk & Resiliency Assessment / Process Safety
Managements (PSMs) - Facilities with
chemicals (Chlorine, ammonia, etc.)
Superseded
+ 3 years Mag, Ppr
Department Preference (CalARP training
and audits should be done every 3
years); GC §34090
Lead Dept. MUED-056 Generator Operation Logs & Inspections 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
AQMD Rule 1470; Form 400–E–13a
instructions; GC §34090
MUED / WWTP MUED-057 Logs: Vac Con Trucks, etc. 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Lead Dept. MUED-058 Operations & Maintenance Manuals / O & M Manuals
Life of
Facility or
Equipment
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference (some equipment
is from the 1950's, and the O&M Manual
isn't helpful); GC §34090
MUED / WWTP MUED-059
Permits - Wastewater Regulatory / Operating
Permits: Examples (CalARP, Cal OSHA,
CERS, CUPA, SWRCB, etc.)
Expiration +
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC §34090 CCP
§337 et seq.

Lead Dept. MUED-060 Pressure Vessel Certifications or Permits (Air Compressors, Propane, etc.)
Expiration of
Certificate or
Permit
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; GC §34090 et.
seq.

MUED / WWTP MUED-061
Reports - Wastewater Reports to Regulatory
Agencies: Examples (CalARP, Cal OSHA,
CERS, CUPA, SWRCB, etc.)
Minimum 5
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC §34090 CCP
§337 et seq.

Redlands Regular Meeting of 07-02-24
114 of 864
Ver. 4.0 RECORDS RETENTION SCHEDULE: MUNICIPAL UTILITIES & ENGINEERING MUED - Engineering (CIP, Traffic), Programs (Conserv. NPDES,) Utilities (Lab, Wastewater, Water) Page MU&E-11
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Lead Dept. MUED-062
Safety Data Sheet (SDS) / Material Safety Data
Sheet (MSDS) / Chemical Use Report Form (or
records of the chemical / substance / agent,
where & when it was used)
30 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Previous MSDS may be obtained from a
service; MSDS may be destroyed as long
as a record of the chemical / substance /
agent, where & when it was used is
maintained for 30 years; Applies to
qualified employers; Claims can be made
for 30 years for toxic substance
exposures; 8 CCR 3204(d)(1)(B)(2 and
3), 29 CFR 1910.1020(d)(1)(i), GC
§34090
MUED / WWTP MUED-063 Sanitary Survey of Sewer System 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
MUED / WWTP MUED-064 Wastewater Treatment Plant Operators Certificates (posting required)
When
Superseded
Mag,
OD, Ppr S Yes: After
QC & OD Department preference; GC §34090

UTILITIES - WATER DISTRIBUTION (POTABLE WATER)
MUED / Lead
Dept. MUED-065 _SCADA Database (Water)
Indefinite -
Minimum 5
years
Mag Data is interrelated; GC §34090
Water MUED-066
Backflow Test Results / Backflow Assembly
Test Reports (from Customers - City-owned
Backflows are entered in CMMS Database)
3 years Mag, Ppr Department preference; 17 CCR 7605(f); GC §§34090, 60201 et seq.

MUED / Water
Distribution MUED-067 Consumer Confidence Report - Annual Water Quality Report P Mag,
OD, Ppr S / I Yes - After

QC & OD
Department preference; State law
requires 12 years, federal 10 years; 22
CCR §§ 64400.25; 64470, 64483(g), 40
CFR 141.33(a); 40 CFR 141.91 40 CFR
141.33(a); GC §34090
MUED / Water
Distribution MUED-068
Fire Hydrant Pressure / Water Pressure
Measurements, Fire Flow Pressure Test, Flush
and Valve Exercise Records
Minimum 20
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
MUED / Water
Distribution MUED-069 Meter Reads (Paper printouts / pre-dates all electronic systems) 2 years Mag, Ppr GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
115 of 864
Ver. 4.0 RECORDS RETENTION SCHEDULE: MUNICIPAL UTILITIES & ENGINEERING MUED - Engineering (CIP, Traffic), Programs (Conserv. NPDES,) Utilities (Lab, Wastewater, Water) Page MU&E-12
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

MUED / Water
Distribution MUED-070 Public Notices - Potable Water (Tier 1, 2, or 3) 3 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (5 years is
required); GC §34090, 22 CCR §64470
MUED / Water
Distribution MUED-071 Sanitary Survey of Water System 10 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD 22 CCR §64470; GC §34090
Lead Dept. MUED-072 Underground Service Alerts (USA's) / Dig Alerts 3 years Mag,
Mfr, OD,
Ppr
S Yes - After

QC & OD
Department Preference (the Regional
Notification Center has the obligation to
retain the notice for 3 years); GC
§§4216.2(f) & 4216.3(e), 34090
Division
Providing
Service / Work
MUED-073
Work Orders / Service Requests - CRM /
CMMS DATABASE (Computerized
Maintenance Management System)
Indefinite -
Minimum 5
years
Mag Data is interrelated; GC §34090
Division
Providing
Service / Work
MUED-074
Work Orders / Service Requests - All
Information Entered in CRM / CMMS
Database
(Paper drafts)
When No
Longer
Required

Mag,
Mfr, OD,
Ppr
S Yes - After

QC & OD
Preliminary drafts (the database is the
original); GC §34090
Division
Providing
Service / Work
MUED-075
Work Orders / Service Requests - NOT entered
in CRM / CMMS Database (or partial
information entered into CMMS Database)
(Division providing service retains originals;
Division requesting service is considered a
copy)
5 years
Mag,
Mfr, OD,
Ppr
S Yes - After

QC & OD
City Preference; CCP §§338 et seq., 340
et seq., 342, GC §34090

UTILITIES - WATER PRODUCTION (POTABLE WATER)
Lead Dept. MUED-076 Confined Space Entries / Hot Work Permits 2 years Mag,
Mfr, OD,
Ppr
S Yes - After

QC & OD
8 CCR 5157(d)(14) & (e)(6); 29 CFR
1910.146(e)(6) GC §34090
MUED / Water
Production MUED-077 Corrective Actions (As a Result of a Violation) - Potable Water
Resolution +
3 years
Mag,
Mfr, OD,
Ppr
S Yes - After
QC & OD 40 CFR 141.33(b)(2); 22 CCR §64470
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
116 of 864
Ver. 4.0 RECORDS RETENTION SCHEDULE: MUNICIPAL UTILITIES & ENGINEERING MUED - Engineering (CIP, Traffic), Programs (Conserv. NPDES,) Utilities (Lab, Wastewater, Water) Page MU&E-13
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Lead Dept. MUED-078 Generator Operation Logs & Inspections Minimum 5 years
Mag,
Mfr, OD,
Ppr
S Yes - After

QC & OD
AQMD Rule 1470; Form 400–E–13a
instructions; GC §34090
MUED / Water
Production MUED-079
Monthly Reports - includes any Customer
Concerns / Customer Complaints / Complaint
Forms: Odor / Taste / Visual Complaints
(Correspondence regarding Potable Water)
Minimum 5
years
Mag,
Mfr, OD,
Ppr
S Yes - After

QC & OD
5 years is required in State and Federal
law for any complaints; 40 CFR
122.41(j)(2) & 40 CFR 141.33(b); 22 CCR
64470(a)
Lead Dept. MUED-080 Operations & Maintenance Manuals / O & M Manuals
Disposal of
Equipment
Mag,
Mfr, OD,
Ppr
S Yes - After
QC & OD Department preference; GC §34090
MUED / Water
Production MUED-081 Plant Operator Log Books Minimum 5 years
Mag,
Mfr, OD,
Ppr
S Yes - After

QC & OD
Department Preference; Meets
Department of Public Heath
requirements; GC §34090
Lead Dept. MUED-082
Regulatory Reports / Water Reports to
Regulatory Agencies: CalARP, CERS, Cal
OSHA, DDW (Division of Drinking Water), DWR
(Department of Water Resources), EPA, MS-4,
NPDES, RMP, SWRCB (State Water
Resources Control Board) ,etc.

Minimum 5
years
Mag,
Mfr, OD,
Ppr
S Yes - After

QC & OD
Department Preference; NPDES
Monitoring records required for 3 years;
40 CFR §§122.21, 122.41, 122.44; GC
§34090 CCP §337 et seq.

MUED / Water
Production MUED-083 Reservoirs: Dive Videos 10 years
Mag,
Mfr, OD,
Ppr
S Yes - After

QC & OD
Department preference (covers 2
mandated cycles); GC §34090
MUED / Water
Production MUED-084 Reservoirs: Inspection Reports, Maintenance Records P
Mag,
Mfr, OD,
Ppr
S Yes - After
QC & OD Department preference; GC §34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
117 of 864
Ver. 4.0 RECORDS RETENTION SCHEDULE: MUNICIPAL UTILITIES & ENGINEERING MUED - Engineering (CIP, Traffic), Programs (Conserv. NPDES,) Utilities (Lab, Wastewater, Water) Page MU&E-14
Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Lead Dept. MUED-085
Safety Data Sheet (SDS) / Material Safety Data
Sheet (MSDS) / Chemical Use Report Form (or
records of the chemical / substance / agent,
where & when it was used)
30 years
Mag,
Mfr, OD,
Ppr
S Yes - After

QC & OD
Previous MSDS may be obtained from a
service; MSDS may be destroyed as long
as a record of the chemical / substance /
agent, where & when it was used is
maintained for 30 years; Applies to
qualified employers; Claims can be made
for 30 years for toxic substance
exposures; 8 CCR 3204(d)(1)(B)(2 and
3), 29 CFR 1910.1020(d)(1)(i), GC
§34090
MUED / Water
Production MUED-086
Water Production Reads / Reports (to State
DDW (Division of Drinking Water) / DWR
(Department of Water Resources) / SWRCB
(State Water Resources Control Board)
5 years
Mag,
Mfr, OD,
Ppr
S Yes - After

QC & OD
Department Preference; Meets California
Department of Health requirements (3
years); GC §34090
MUED / Water
Production MUED-087 Water Treatment Plant NPDES Permits Expiration + 5 years
Mag,
Mfr, OD,
Ppr
S Yes - After

QC & OD
Department Preference; City's permit
requires 5 years (Federal mandate is 3
years); 40 CFR §§122.21, 122.41,
122.44; CCP §337 et seq.

MUED / Water
Production MUED-088 Water Treatment Plant NPDES Annual Reports 5 years
Mag,
Mfr, OD,
Ppr
S Yes - After

QC & OD
Department Preference; City's permit
requires 5 years (Federal mandate is 3
years0; 40 CFR §§122.21, 122.41,
122.44
MUED / Water
Production MUED-089 Water Treatment Plant Operators Certificates (posting required)
When
Superseded
Mag,
Mfr, OD,
Ppr
S Yes - After
QC & OD Department preference; GC §34090
MUED / Water
Production MUED-090 Water Treatment Plant Safety Training Certificates (posting required)
Minimum 5
years
Mag,
Mfr, OD,
Ppr
S Yes - After

QC & OD
Department preference; 8 CCR §3203 et
seq., 29 CFR 1627.3(b)(1), LC §6429(c);
GC §§12946, 21960, 34090
REDLANDS, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
118 of 864
Ver. 4.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-1 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

POLICE ADMINISTRATION / POLICE CHIEF
Police /
Admin. / Chief PD-001
Background Files - Successful Employee
and Volunteer Applicants (Employees,
Cadets, Canines, Explorers, CERT,
Chaplains, Reserves, etc.)
Separation +
4 years
Yes: Until
Separation
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department Preference; State Law requires 4
years; EEOC / FLSA / ADEA (Age) requires 3
years for promotion, demotion, transfer,
selection, or discharge; ; 29 CFR 1627.3(b)(i),
29 CFR 1602.14; GC §§12946, 12960,
34090; 29 USC 1113
Police /
Admin. / Chief PD-002
Background Files - Unsuccessful
Employee and Volunteer Applicants
(Employees, Cadets, Canines, Explorers,
CERT, Chaplains, Reserves, etc.)
4 years Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
State Law requires 4 years; EEOC / FLSA /
ADEA (Age) requires 3 years for promotion,
demotion, transfer, selection, or discharge;
State Law requires 4 years; 29 CFR
1627.3(b)(i), 29 CFR 1602.14; GC
§§12946,12960, 34090
Police /
Admin. PD-003
CCW Applications / Renewals (Carry
Concealed Weapon Applications and
Permits) - UNSUCCESSFUL / DENIED
5 years Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD Department Preference; GC § 34090 et seq.

Police /
Admin. / Chief PD-004
CCW Applications / Renewals (Carry
Concealed Weapon Applications and
Permits) - SUCCESSFUL / APPROVED
Expiration +
2 years
Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD Department Preference; GC § 34090 et seq.

Police /
Admin. / Chief PD-005 Complaints from Employees - WITH or WITHOUT Sustained Finding of Misconduct
Final
Disposition +
2 years
Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD Department Preference; GC § 34090 et seq.

Police /
Admin. / Chief PD-006
Complaints from Members of the Public -
Internal Investigations WITH Sustained
Finding of Misconduct
Final
Disposition +
15 years
Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD PC §§832.5(b), 832.7; GC§ 34090
REDLANDS, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
119 of 864
Ver. 4.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-2 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Admin. / Chief PD-007
Complaints from Members of the Public -
Internal Investigations WITHOUT
Sustained Finding of Misconduct
Final
Disposition +
5 years
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Consistent with Lexipol Policy; State requires
for at least 5 years for complaints by
members of the public; other State & Federal
laws require retention until final disposition of
formal complaint; State requires 2 years after
action is taken; Statute of Limitations is 4
years for misconduct after the discovery of
the offense for misconduct in office; EVC
§1045, GC §§12946,12960, 34090, PC
§§801.5, 803(c), 832.5, 832.7, VC §2547
Fire / Admin.
and Police /
Admin. / Chief
PD-008
Emergency Operations Plan (includes
Office of Emergency Management &
Homeland Security)
When
Superseded Yes (all) Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD GC §34090
Police /
Admin. / Chief PD-009
K-9 / Canine (Police Dogs): Career File
(licensee / vaccination, training certificates,
POST, etc.)
Separation +
3 years
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department preference; 3 years is required
for animal treatment records; FA §32003(e),
PC §597.1(d); CCP §§336(a), 337 et. seq.,
GC §34090
Police /
Admin. / Chief PD-010 On-Duty Traffic Accident Reviews (for Employee) 2 years Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department Preference; GC §§12946, 12960,
34090
Police /
Admin. / Chief PD-011
Policies & Procedures / Lexipol / Operation
Directives / General Orders (Department
Policies and Procedures)
Superseded
+ 2 years
Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD Department Preference; GC § 34090 et seq.

Police /
Admin. / Chief PD-012 Press Releases - Police Only 2 years Mag, Mfr, OD, Ppr S / I Yes: After
QC & OD GC §34090
Police /
Admin. / Chief PD-013 Reports and Studies - Historical P Mag, Mfr, OD, Ppr S / I Yes: After
QC & OD Department Preference; GC § 34090 et seq.

Redlands Regular Meeting of 07-02-24
120 of 864
Ver. 4.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-3 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Admin. / Chief PD-014
Reports to State or Federal Agencies:

Report to POST Commission of peace
officer employment, compliant, finding,
disposition, or judgement pursuant to §PC
13510.9, etc.

Report of data regarding the number, type,
or disposition of complaints made against
its officers
2 years Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD GC §34090 et seq.

Police /
Admin. / Chief PD-015 Ride-A-Long Waiver Form 2 years Mag, Mfr, OD, Ppr S / I Yes: After
QC & OD GC §34090 et seq.

Police /
Admin. / Chief PD-016 STOP Source Data, Audit Log / Racial and Identity Profiling Act (RIPA) Annual Report 3 years Mag, Mfr, OD, Ppr S/M/I Yes: After

QC & OD
11 CCR 999.228; 11 CCR 999.229; GC
§34090
Police /
Admin. / Chief PD-017
Training Courses - Department Training
Records - COURSE RECORDS
(Attendance Rosters, Outlines and
Materials; includes Use of Force training,
safety training, etc.)
Minimum 5
years
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Rosters are sent to POST; OSHA requires
safety training 5 years; EEOC/FLSA/ADEA
(Age) requires 3 years for promotion,
demotion, transfer, selection, or discharge;
State Law requires 2 -3 years; 8 CCR §3203
et seq., 29 CFR 1602.31 , LC §6429(c); GC
§§12946,12960, 34090, 53235.2(b)
Police /
Admin. / Chief PD-018
Training File - BY EMPLOYEE (Includes
POST printouts) Peace Officer or
Dispatcher
Separation +
6 years
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department Preference to be consistent with
Human Resources; OSHA requires safety
training 5 years; EEOC/FLSA/ADEA (Age)
requires 3 years for promotion, demotion,
transfer, selection, or discharge; State Law
requires 2 -3 years; 8 CCR §3203 et seq., 29
CFR 1602.31 LC §6429(c); GC
§§12946,12960, 34090, 53235.2(b)
Police /
Admin. / Chief PD-019 Use of Force Reviews - Not as a result of a complaint from a member of the public 2 years Mag, Mfr, OD, Ppr S / I Yes: After

QC & OD
Department Preference; GC §§12946, 12960,
34090
Police /
Admin. / Chief PD-020
Weapons Inventory: Department-owned
weapons, personal weapons, alternate
weapons, secondary handguns,
P Mag, Department preference; GC §34090

PATROL & COMMUNITY SERVICES
REDLANDS, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
121 of 864
Ver. 4.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-4 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police / Patrol
& Community
Services
PD-021 Ops Plans (Fourth of July, etc.) Minimum 2
years
Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD Department preference; GC §34090 et seq.

Police / Patrol
& Community
Services
PD-022 PAS Device Calibration Logs 2 years Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD GC §34090 et seq.

Police / Patrol
& Community
Services
PD-023 Patrol Schedules
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Preliminary drafts (the timecard / timesheet is
the final); GC §34090 et seq.

Police / Patrol
& Community
Services
PD-024 Speedometer Calibration Logs 2 years Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD GC §34090 et seq.

Police / Patrol
& Community
Services
PD-025 Traffic Control: Radar Calibration Records Life of the Equipment
Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD Department preference; GC §34090 et seq.

Police / Patrol
& Community
Services
PD-026 Traffic Control: Radar Trailer Surveys, etc. Minimum 2 years
Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD GC §34090 et seq.

SPECIAL SERVICES / INVESTIGATIONS UNIT
State of
California PD-027 Alcoholic Beverage Control Licenses / Permits / ABC Permit Applications
When No
Longer
Required
Mag, Ppr Not a City record
Police /
Special
Services /
Investigations
PD-028 Criminal Intelligence Files Last Entry +
5 years Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Files contain criminal intelligence information
concerning an individual only if there is
reasonable suspicion that the individual is
involved in criminal conduct or activity and the
information is relevant to that criminal conduct
or activity. Misleading, obsolete or unreliable
information is required to be destroyed;
remaining records must not be retained
longer than 5 years; 28 CFR 23.20(h); GC
§34090
REDLANDS, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
122 of 864
Ver. 4.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-5 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Special
Services /
Investigations
PD-029 Detectives Investigation Files and Arrest
Files
Transferred
into
Record's
Crime
Report Files
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Transfer all Official Reports to Records to be
placed in the Crime Report Files.

Police /
Special
Services /
Investigations
PD-030 Guns: Dealers Record of Sale (DROS) 2 years Mag, Mfr, OD, Ppr S / I Yes: After
QC & OD GC §34090
Police /
Special
Services /
Investigations
PD-031 Informant Files / Gang Files Minimum 2
years Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Informant information; Does not contain
criminal intelligence information concerning
individuals; Department preference; GC
§34090
Police /
Special
Services /
Investigations
PD-032 Pawn Slips / Secondhand Dealer
Transaction Records 2 years Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD GC §34090
Police /
Special
Services /
Investigations
PD-033
Regulatory Permits & Licenses: Adult Book
Stores, Live Entertainment, Pawn,
Secondhand Dealer, Massage, etc.

Expiration +
2 years
Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD GC §34090
Court or Dist.

Attny PD-034 Subpoenas (Personal Appearance of Police
Employees)
When No
Longer
Required
Mag, Mfr,
OD, Ppr S/I Yes: After

QC & OD
Court or District Attorney records; GC §34090
et seq.

SPECIAL SERVICES / PROPERTY AND EVIDENCE
Police /
Special
Services /
Property &
Evidence
PD-035 _Property & Evidence Database
Indefinite -
Follows the
Retention of
the Evidence
Mag Department Preference (data is interrelated);
GC §34090
REDLANDS, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
123 of 864
Ver. 4.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-6 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Special
Services /
Property &
Evidence
PD-036 Crime Report Photos
Follows the
Retention of
the Evidence
Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD Department Preference; GC §34090
Police /
Special
Services /
Property &
Evidence
PD-037 Gun and Narcotics Destruction Log
(Documents related to)
Minimum 2
years
Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD Department Preference; GC §34090
Police /
Special
Services /
Property &
Evidence
PD-038 Property & Evidence Logs / Destruction
Authorizations 2 years Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD GC §34090
Police /
Special
Services /
Property &
Evidence
PD-039 Safekeeping: Lost & Found Property
(Documents related to) 2 years Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD GC §34090

SUPPORT SERVICES / COMMUNICATIONS / CAD / DISPATCH / AUDIO AND VIDEO RECORDINGS Police /
Communi-
cations
PD-040
Recordings: Audio - (CAD/RMS)
Recordings of Telephone & Radio
Communications Dispatch Tapes (CAD) /
911 Recordings
2 years Mag
Department Preference; legally mandated for
100 days; (may be discoverable or made
public in some circumstances), GC §§34090,
34090.6
Police /
Communi-
cations
PD-041 Recordings: Body-Worn Cameras – LOGS
of Access or Deletion of Data P Mag, PC§ 832.18(b)(5)(E); GC §34090.6 et seq.

Police /
Communi-
cations
PD-042
Recordings: Body-Worn Cameras - that
ARE evidence, Officer Involved
Shootings / Detention or Arrest /
Complaints
Follows
retention for
Evidence,
Minimum 2
years
Mag, PC§ 832.18(b)(5)(B)&(C); GC §34090.6 et
seq.

Redlands Regular Meeting of 07-02-24
124 of 864
Ver. 4.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-7 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Communi-
cations
PD-043 Recordings: Body-Worn Cameras - that
are NOT evidence
Minimum 90
days Mag,
Department preference (law recommends 90
days); PC§ 832.18(b)(5)(A); GC §34090.6 et
seq.

Police /
Communi-
cations
PD-044
Recordings: Mobile Audio Video (MAV) that
are not evidence, Automated License Plate
Readers (ALPR) and Drone Recordings /
Patrol Unit Video (WatchGuard)
1 year Mag S / I Yes: After

QC & OD
Department preference (consistent with
Lexipol retention); Recordings that become
evidence are stored with evidence - these are
preliminary documents / transitory recordings;
GC §34090.6 et seq.

Police /
Communi-
cations
PD-045
Recordings: Video - Department Activity
(Employees Performing Work, Cashiering,
Building Security, etc.)
366 days Mag Records regular and ongoing operations; GC §34090.6 et seq,
Police /
Communi-
cations
PD-046
Recordings: Video - Jail / Temporary
Holding / Building Security / Department
Activity (Employees Performing Work,
Cashiering, Building Security, etc.)
366 days Mag Records regular and ongoing operations; GC §34090.6 et seq,
Police /
Communi-
cations
PD-047 Recordings: Video - Public Areas / Public
Activity
When No
Longer
Required
Mag Does not record regular and ongoing
operations; GC §34090.6 et seq,
Police /
Communi-
cations
PD-048 Vacation Checks / Patrol Requests
When No
Longer
Required
Mag, Ppr Preliminary Draft (entered in RMS / CAD
system; GC §34090 et seq.

SUPPORT SERVICES / RECORDS
Police /
Records PD-049 _RMS Database
Indefinite -
Follows the
Retention of
the Crime
Report
Yes Mag Data Fields / Records are interrelated; GC
§34090
Police /
Records PD-050 Administrative Citations (Loud Party,
Fireworks) 2 years Mag, Mfr,
OD, Ppr S/M/I Yes: After
QC & OD GC §34090 et seq.

Police /
Records PD-051 Asset Forfeiture Notification 5 years Mag, Mfr, OD, Ppr S / I Yes: After

QC & OD
Per Federal DOJ requirements (Equitable
Sharing Guide); GC §34090
REDLANDS, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
125 of 864
Ver. 4.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-8 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Records PD-052 CHP Forms: Pursuit Report (CHP 187A),
Vehicle Report (CHP 180), etc. 2 years Mag, Mfr,
OD, Ppr S/M/I Yes: After
QC & OD GC §34090
Police /
Records PD-053
Citations (Parking, Traffic, Marijuana /
Cannabis). Includes requests for
dismissals, cancellations, and appeals.
2 years Mag, Mfr,
OD, Ppr S/M/I Yes: After
QC & OD GC §34090 et seq.

Police /
Records PD-054
CRIME REPORTS / SEALED RECORDS:

Sealed Juvenile Cases - Childhood Sexual
Assault
Age of
Majority + 22
years
Yes Mag, Mfr,
OD, Ppr S/M/I Yes: After
QC & OD CCP §§340.1, GC §34090
Police /
Records PD-055
CRIME REPORTS / SEALED RECORDS:

Sealed Juvenile Cases
Except Sealed Childhood Sexual Assault
Per Court
Order
(Subject 26
years old /
Sealing Date
+ 5 years)
Yes Mag, Mfr,
OD, Ppr S/M/I Yes: After

QC & OD
CCP §§340.1, GC §34090; GC §68152(g)(1),
W&I §781(d)
Police /
Records PD-056
CRIME REPORTS:

Lost Property: Firearms entered into
CLETS (if not Permanent Retention)
Until Found
or
Recovered
Yes Mag, Mfr,
OD, Ppr S/M/I Yes: After

QC & OD
Department Preference to facilitate Three
Strikes law and ease of document imaging
administration; PC§ 11108.2(b); GC §34090
Police /
Records PD-057
CRIME REPORTS:

ALL Capital Crimes, Homicide, Juvenile,
Child Abuse (substantiated), Elder Abuse
(substantiated), & Sexual Assault (Rape),
Arson (Suspected or Undetermined)
P Yes Mag, Mfr,
OD, Ppr S/M/I Yes: After

QC & OD
Department Preference; DOJ retains CACI
(Child Abuse Central Index) information for
adults 100 years; Most have no limitations on
commencement of action; PC §§ 261, 286,
288, 288a, 288.5, 289, 289.5, and 799;
803(h), 11169 et seq.; 11170(a); WIC 707(b)
Police /
Records PD-058
CRIME REPORTS:

Child Abuse or Neglect Investigation
Reports - Unsubstantiated or
Inconclusive
No Further
Report on
Suspected
Abuser + 10
years
Mag, Mfr,
OD, Ppr S/M/I Yes: After
QC & OD PC §§11169(c),11170(a)(3)
REDLANDS, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
126 of 864
Ver. 4.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-9 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Records PD-059
CRIME REPORTS:

Except those specifically mentioned in
the schedule (ALL Others)
5 years Yes Mag, Mfr,
OD, Ppr S/M/I Yes: After

QC & OD
Department Preference; Provided there are
no outstanding warrants, unrecovered
identifiable items, criminal deaths, they are
not historically significant, and it is not
classified under PC §800 & 290; Stat. of
Limit. is 2 yrs; Destroy juvenile marijuana
after age18; H&S §11361.5, GC §34090, PC
§802, PC §§187, 800 et seq.

Police /
Records PD-060
CRIME REPORTS:

Misdemeanor or Infraction - Adult
Marijuana / Cannabis - H&S
§11357(b)(c)(d)(e) or H&S §11360(b) (with
procedure in H&S §11361.5) - Except those
with outstanding stolen property, including
firearms, or lost firearms
Conviction
or Arrest (If
No
Conviction)
+ 2 years
Yes: Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After

QC & OD
(Courts and other Agencies "Shall" destroy);
H&S§ 11361.5 et seq.

Police /
Records PD-061
CRIME REPORTS:

Misdemeanor or Infraction - Juvenile
Marijuana / Cannabis - H&S §11357(E) -
Except those with outstanding stolen
property, including firearms, or lost firearms
2 years or
Juvenile 18
years old
Yes: Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After

QC & OD
If no subsequent conviction ("Shall" Destroy);
H&S §11361.5
Police /
Records PD-062
CRIME REPORTS:

Missing Persons
P
(If Returned,
Follows the
Retention for
the Crime
Report)
Yes: Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After
QC & OD Department Preference; GC §34090
REDLANDS, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
127 of 864
Ver. 4.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-10 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Records PD-063
CRIME REPORTS:

Factually Innocent Petition Accepted
Records Sealed Pending Destruction -
Except those with outstanding stolen
property, including firearms, or lost firearms
Date of
Arrest + 3
years
Yes: Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After

QC & OD
Individual petitions District Attorney; Sheriff
concurs that person is factually innocent, then
seals record ("Shall" Destroy); GC §34090;
PC §851.8(a)
Police /
Records PD-064
CRIME REPORTS:

Misdemeanor or Infraction Marijuana /
Cannabis §11357(de) - Juvenile on
School Grounds during School Hours
(with procedure in H&S §11361.5)
Offender is
18 Years
Old
Yes: Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After

QC & OD
(Courts and other Agencies "Shall" destroy);
H&S§ 11361.5 et seq., 11357(e)
Police /
Records PD-065
CRIME REPORTS:

Vacatur Relief Granted by Court - Victim of
Human Trafficking, or Victim of Intimate
Partner Violence or Sexual Violence
(Nonviolent Crimes)
Court Order
+ 1 year
Mag, Mfr,
OD, Ppr S/M/I Yes: After

QC & OD
Individual petitions Court ("Shall" Destroy);
GC §34090; PC §§236.14(k); 236.15(k)
State of
California PD-066
Crime Statistics / National Incident-Based
Reporting System (NIBRS) / Uniform Crime
Reports (UCR) - Summaries (BCS)
When No
Longer
Required
Mag, Mfr,
OD, Ppr S/M/I Yes: After

QC & OD
Entered Directly into DOJ’s portal (a State
record)
Police /
Records PD-067 Department of Justice Validation Lists 2 years Mag, Mfr, OD, Ppr S / I Yes: After
QC & OD GC §34090
Police /
Records PD-068 Hearing Officer Determinations (Citation Appeals, Tows, etc.) 2 years Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD GC §34090
Police /
Special
Services /
Investigations
PD-069 Registrants: Arson Registrations: Adults
P,
or Death of
Registrant
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department preference; Pursuant to PC
§457.1 et seq.; required to register for life; If
released from CYA, records are destroyed
after age 25 or sealing pursuant to W&I §781;
GC §34090.7
REDLANDS, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
128 of 864
Ver. 4.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-11 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Special
Services /
Investigations
PD-070
Registrants: Arson Registrations:

Juveniles released from California Youth
Authority
Age 25 or
Sealing Date
+ 5 years
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Pursuant to PC §457.1 et seq.; If released
from CYA, records are destroyed after age 25
or sealing pursuant to W&I §781; GC
§34090.7
Police /
Special
Services /
Investigations
PD-071 Registrants: Gang Adults Minimum 5
years
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department Preference (registration pursuant
to PC 186.3(a)); GC §34090
Police /
Special
Services /
Investigations
PD-072 Registrants: Gang Juveniles Sealing Date
+ 5 years
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department Preference (registration pursuant
to PC 186.3(a)); Records are destroyed
pursuant to W&I §781;GC §34090
Police /
Special
Services /
Investigations
PD-073 Registrants: Sex Offender Registrations:

Adults
P,
or Death of
Registrant
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department Preference; After 2021,
Offenders can petition Court for removal 10 or
20 years after offense, provided there are no
subsequent offenses; Pursuant to PC §290
et seq.

Police /
Special
Services /
Investigations
PD-074 Registrants: Sex Offender Registrations:

Juveniles
P or Sealing
Date + 5
years
(or Court
Order), or
Death of
Registrant
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department Preference; After 2021,
Offenders can petition Court for removal 10 or
20 years after offense, provided there are no
subsequent offenses; Pursuant to PC §290
et seq.

Court PD-075
Restraining Orders, Emergency Protective
Orders, Temporary Restraining Orders, Gun
Violence Restraining Orders (GVROs),
Legal Stipulations, Orders After Hearing
(When Not filed with the case file)
Expiration of
the Order
Mag, Mfr,
OD, Ppr S/M/I Yes: After
QC & OD Not a City record
REDLANDS, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Redlands Regular Meeting of 07-02-24
129 of 864
Redlands Regular Meeting of 07-02-24
130 of 864
Redlands Regular Meeting of 07-02-24
131 of 864
Redlands Regular Meeting of 07-02-24
132 of 864
Redlands Regular Meeting of 07-02-24
133 of 864
Redlands Regular Meeting of 07-02-24
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City Council Meeting I. 4.

DATE: 07/02/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8608 establishing an Appropriations Limit for Fiscal Year 2024-2025 (Management Services/Finance Director Garcia)
MOTION(S):

If the City Council determines that staff's recommendation is appropriate, the following motion is provided:

I move to approve Resolution No. 8608.

RECOMMENDATION:

Staff recommends City Council approve Resolution No. 8608 establishing a $166,791,965 appropriations limit for Fiscal Year 2024-2025 pursuant to Article XIII B of the California Constitution.

DISCUSSION:

Each year the City is required to adopt a resolution establishing a limit on its appropriations of tax proceeds. For FY 2024-25, the City’s appropriations limit is calculated to be $166,791,965. Based on net proceeds of taxes subject to the limitation in the amount of $98,702,710 in the FY 2024-25 Proposed Budget, the proposed City appropriations are $68,089,254 below the limit.

In November 1979, California voters approved Proposition 4, which places limits on the amount of revenue to be spent by all entities of government. Each year, generally upon submittal of the adopted budget, the City Council must adopt an appropriations limit, commonly referred to as a “Gann Limit” or “Prop. 4 Limit”.

The passage of Proposition 111 in June 1990 included some clean-up legislation for Proposition 4 limits, making the appropriations limit more responsive to local growth issues and called for specific factors to be included in annual recalculations of the 1990-91 limit.

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recalculations of the 1990-91 limit.

Each year the City of Redlands has consistently maintained an exceedingly wide and comfortable margin between its appropriations limit and its proceeds of taxes subject to the limit. This is attributed to annual increases in the limit, based upon California Per Capita Income, and the greater of the County’s or City’s population growth, both of which are combined for a growth factor that is in significant excess of the increases in proceeds of taxes received each year.

ALTERNATIVES:

None. This is a State constitutional requirement.

STRATEGIC PLAN:

Not applicable.

SUBMITTED BY:

Danielle Garcia, Management Services / Finance Director RECOMMENDED BY:

Charles M. Duggan, Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Fiscal Impact
Fiscal Year: 2024-25
Discussion:

None. Approval of the resolution, however, establishes a legal limit on the amount of tax proceeds that can be appropriated in Fiscal Year 2024-25. The difference between the City's Appropriations limit of roughly $167 million and the budgeted proceeds of taxes for FY 2024-25, roughly $98.7 million, is approximately $68 million. The City is thus $68 million dollars below its Appropriations, or "GANN", limit.

Attachments
Resolution No. 8608 Appropriations Limit (GANN 2024-25) Appropriation Limit Calculation FY 2024-25
Schedule of Appropriations Subject to Limit FY 24-25 (GANN) Redlands Regular Meeting of 07-02-24
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1 I:\cmo\Resolutions\8608_Appropriations_Limit_(GANN_2024-25).doc-JM

RESOLUTION NO. 8608

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS ESTABLISHING AN APPROPRIATION LIMIT FOR THE FISCAL YEAR 2024-2025

PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION

WHEREAS, Article XIIIB of the California Constitution provides that the total appropriations subject to limitation of each governmental entity, including this city, shall not exceed the appropriation limit of such entity of government for the prior year adjusted for changes in the cost of living or personal income and population, except as otherwise provided for in said Article XIIIB and implementing State statutes; and

WHEREAS, pursuant to said Article XIIIB of the California Constitution and Section 7900 et seq. of the California Government Code, the City is required to set an appropriation limit for each fiscal year; and

WHEREAS, the Management Services / Finance Director of the City of Redlands has interpreted the technical provisions of said Article XIIIB computations and has caused a technical review to be made of the documentation for the City's said appropriation limitation, utilizing the population growth factor for the County which is higher than that of the City, and has caused the numbers upon which the City's appropriation limit was and is based to be calculated; and

WHEREAS, the City Council chooses to adjust the City’s Appropriations Limit by calculating inflation using the California per capita personal income growth; and

WHEREAS, based on such calculation, the Management Services / Finance Director has determined the said appropriation limit and, pursuant to Section 7910 of the California Government Code, has made available to the public the documentation used in the determination of said appropriation limit 15 days in advance of consideration of the adoption of this resolution;

NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Redlands, California, that said appropriation limit for the Fiscal Year 2024-2025 shall be and is hereby set in the amount of $166,791,965.

ADOPTED, SIGNED AND APPROVED this 2nd day of July, 2024.

Eddie Tejeda, Mayor

ATTEST:

Jeanne Donaldson, City Clerk
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2 I:\cmo\Resolutions\8608_Appropriations_Limit_(GANN_2024-25).doc-JM

I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 2nd of July, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Jeanne Donaldson, City Clerk

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City of Redlands
Annual Appropriations (Gann) Limit Calculation
Greater of
Per Capita County/City CPI Population
Fiscal Personal Population Converted Change Growth Prior Year New Year Year Income Growth to Ratio Ratio Factor Limit Limit
1999-00 4.53% 0.63% 1.0453 1.0063 1.0519 48,823,906 51,357,867 2000-01 4.91% 1.04% 1.0491 1.0104 1.0600 51,357,867 54,439,885 2001-02 7.82% 1.89% 1.0782 1.0189 1.0986 54,439,885 59,806,459 2002-03 -1.27% 2.38% 0.9873 1.0238 1.0108 59,806,459 60,452,234 2003-04 2.31% 2.59% 1.0231 1.0259 1.0496 60,452,234 63,450,561 2004-05 3.28% 2.51% 1.0328 1.0251 1.0587 63,450,561 67,176,586 2005-06 5.26% 2.49% 1.0526 1.0249 1.0788 67,176,586 72,470,755 2006-07 3.96% 2.10% 1.0396 1.0210 1.0614 72,470,755 76,922,750 2007-08 4.42% 1.86% 1.0442 1.0186 1.0636 76,922,750 81,816,738 2008-09 4.29% 1.45% 1.0429 1.0145 1.0580 81,816,738 86,563,913 2009-10 0.62% 0.79% 1.0062 1.0079 1.0141 86,563,913 87,788,704 2010-11 -2.54% 0.85% 0.9746 1.0085 0.9829 87,788,704 86,286,122 2011-12 2.51% 1.05% 1.0251 1.0105 1.0359 86,286,122 89,380,648 2012-13 3.77% 0.86% 1.0377 1.0086 1.0466 89,380,648 93,547,951 2013-14 5.12% 0.85% 1.0512 1.0085 1.0601 93,547,951 99,173,476 2014-15 -0.23% 0.78% 0.9977 1.0078 1.0055 99,173,476 99,717,151 2015-16 3.82% 1.09% 1.0382 1.0109 1.0495 99,717,151 104,654,783 2016-17 5.37% 0.93% 1.0537 1.0093 1.0635 104,654,783 111,300,300 2017-18 3.69% 1.16% 1.0369 1.0116 1.0489 111,300,300 116,746,006 2018-19 3.67% 0.95% 1.0367 1.0095 1.0465 116,746,006 122,180,375 2019-20 3.85% 0.90% 1.0385 1.0090 1.0478 122,180,375 128,026,278 2020-21 3.73% 0.51% 1.0373 1.0051 1.0426 128,026,278 133,478,947 2021-22 5.73% -0.01% 1.0573 0.9999 1.0572 133,478,947 141,113,178 2022-23 7.55% 0.14% 1.0755 1.0014 1.0770 141,113,178 151,979,697 2023-24 4.44% 0.12% 1.0444 1.0012 1.0457 151,979,697 158,925,169 Redlands Regular Meeting of 07-02-24
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City of Redlands
APPROPRIATIONS SUBJECT TO THE GANN (PROP 4) LIMIT
FOR FISCAL YEAR 2024-25
Proceeds Non-Proceeds
Revenue Source from Taxes from Taxes Total
General Fund:

Property Tax 41,920,684 $ 41,920,684 $
Sales Tax 46,920,871 46,920,871
Public Safety Sales Tax 1,417,932 1,417,932
Transient Occupancy Tax 1,900,000 1,900,000
Mining Tax 360,000 360,000
Franchise Fees 3,276,284 $ 3,276,284
Business Licenses 5,400,000 5,400,000
Property Transfer Tax 570,000 570,000
Other Licenses 50,000 50,000
Building Permit Fees 3,712,261 3,712,261
City Ordinance Violation 6,000 6,000
Motor Vehicle Fees 65,000 65,000
State and Federal 107,140 107,140
City Attorney Fees 90,000 90,000
Engineering Services 764,000 764,000
Facilities & Community Svcs. 1,137,940 1,137,940 Fire Services 427,100 427,100
Recreation & Senior Scvs. 476,290 476,290
Library Services 4,200 4,200
Police 707,550 707,550
Animal Control 42,501 42,501
Interfund Charges 4,310,522 4,310,522
Donations/Contributions - -
Other Revenue 1,810,574 1,810,574
Sub-Total 98,489,487 $ 16,987,362 $ 115,476,849 $ Percent of Total 85.29% 14.71% 100.00%
Allocation of Investment Income 213,223 36,777 250,000 Sub-Total 98,702,710 $ 17,024,139 $ 115,726,849 $ Total Appropriations
Subject to Limit 98,702,710 $
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City Council Meeting I. 5.

DATE: 07/02/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize the annual payment to San Bernardino County Sheriff's Department (Cal-ID/Identix) in the amount of $84,926 for Redlands Police Department's Fingerprint Identification Services (Management Services/Finance Director Garcia)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move that the City Council authorize the annual payment to San Bernardino County Sheriff's Department (Cal-ID/Identix) in the amount of $84,926 for Redlands Police Department's Fingerprint Identification Services.

RECOMMENDATION:

Staff recommends that the City Council authorize the annual payment to San Bernardino County Sheriff's Department (Cal-ID/Identix) in the amount of $84,926 for Redlands Police Department's Fingerprint Identification Services.

DISCUSSION:

Cal-ID/Identix is a sole source vendor that provides fingerprint identification services for law enforcement agencies in San Bernardino County. Cal-ID/Identix is responsible for monitoring and processing all fingerprints submitted by law enforcement agencies in San Bernardino County. The San Bernardino County Sheriff's Department is the authorized administrator of these services. Once the local fingerprinting process is complete, the records are electronically sent to the California Department of Justice (DOJ). The DOJ then enters them into a national database. This is the only system in place for monitoring, processing, and maintaining fingerprints.

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The invoice amount is based on a flat rate of $1.18 per capita at a population estimate of 71,972, for a total of $84,926. There is no increase in the per capita rate from the previous fiscal year and a slight decrease in the estimated population compared to the previous year.

ALTERNATIVES:

Not applicable.

STRATEGIC PLAN:

Not applicable.

SUBMITTED BY:

Danielle Garcia, Management Services/Finance Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Dana Abramovitz-Daniel, Procurement Manager
Fiscal Impact
Fiscal Year: FY 2025
Revenue Generating: N
Appropriation Required Y/N: N
Amount: 84,926.96
Budgeted Y/N: Y
Discussion:

Funding for this expense is included in the Fiscal Year 2024-2025 IT budget.

Any subsequent increase in fees will be planned for during future budget preparations in the IT fund.

Attachments
FY 2024-25 City Assessment Fees
Redlands Regular Meeting of 07-02-24
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March 7, 2024
Chief Rachel Tolber
Redlands Police Department
P.O. Box 1025
Redlands , CA 92373
Dear Chief Tolber,
The CAL-ID Telecommunications Network was established in 1985 as a statewide system to transmit and access fingerprint data between local agencies and the California Department of Justice. San Bernardino CAL-ID was established soon after to utilize the state network and provide fingerprint services to San Bernardino County and its municipalities . Budgeting and oversight of San Bernardino CAL-ID is through the San Bernardino County Remote Access Network (RAN) Board. Composition of the RAN Board is determined by Penal Code section 11112.4.

Member-agenci es of CAL-ID (also known as the San Bernardino Biometric Identification Network) not only receive fingerprint enrollment and searching services, but they also receive additional identification services such as live scan, mobile ID, facial recognition , iris enrollment and DNA.

Each year, member-agencies of San Bernardino CAL-ID / Biometric Identification Network are invoiced for their portion of the City Assessment Fees that help fund CAL-ID .

City Assessment Fees are calculated on a per capita basis and based upon population estimates published annually by the California Department of Finance. Enclosed is a table of the most current estimates, along with the corresponding fees for each CAL-ID member -agency . Your municipal ity will be billed after July 1, 2024, by the San Bernardino County Sheriff's Department's Bureau of Administration, who manages fiscal operations for San Bernardino CAL-ID.

If you should have any questions regarding the assessment fee for your municipality , or about any of the services CAL-ID provides, please do not hesitate to contact me directly at (909) 890-5042, or by email at tniles@sbcsd .org.

Sincerely ,
Tyeo1r !fti-?
Tyson Niles, Lieutenant
San Bernardino County Sheriff 's Department
Project Manager for San Bernardino CAL-ID

SAN BERN ARDINO COUNTY CAL-ID / BIOMETRIC IDENT IFICATION NETWORK 880 East Mill Street • San Bernard ino, California 92415 • (909) 890-5000 Redlands Regular Meeting of 07-02-24
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City Name
Adelanto
Apple Valley
Barstow
Big Bear Lake
Chino
Chino Hills
Colton
Fontana
Grand Terrace
Hesperia
Highland
Loma Linda
Montclair
Needles
Ontario
Rancho Cucamonga
Redlands
Rialto
San Bernard ino
Twentynine Palms
Upland
Victorville
Yucaipa
Yucca Valley
Balance of County
TOTALS:

SAN BERNARDINO COUNTY CAL-ID

ASSESSMENT FEE TABLE
FY 2024-2025
Total Population 1 Percent FY 23/24
Change Assessment Fee
1/1/2022 2 1/1/20231 (@ $1.18 per capita2 )
36,357 36,656 0.00822 $42,901.26
75,628 74,996 -0.00836 $89,241.04
25,202 24,918 -0.01127 $29,738.36
5,041 4,914 -0.02519 $5,948.38
91,998 93,137 0.01238 $108,557.64
77,964 77,058 -0.01162 $91,997.52
53,617 53,154 -0.00864 $63,268.06
212,809 213,851 0.0049 $251,114.62
13,042 12,814 -0.01748 $15,389.56
100,324 100,041 -0.00282 $118,382.32
56,546 55,984 -0.00994 $66,724.28
25,349 25,228 -0.00477 $29,911.82
37,846 37,494 -0.0093 $44,658.28
4,876 4,756 -0.02461 $5,753.68
179,516 180,717 0.00669 $211,828.88
174,476 173,545 -0.00534 $205,881.68
72,585 71,972 -0.00845 $85,650 .30
103,954 102,985 -0.00932 $122,665.72
220,840 223,230 0.01082 $260,591.20
27,685 25,929 -0.06343 $32,668.30
79,139 78,376 -0.00964 $93,384.02
136,561 137,193 0.00463 $161,141.98
54,494 53,991 -0.00923 $64,302.92
21,813 21,635 -0.00816 $25,739.34
300,003 297,482 -0.0084 $354,003.54
2,187,665 2,182,056 -0.00256 $2,581,444.70
FY 24/25
Assessment Fee
(@ $1.18 per capita3)
$43,254.08
- $88,495.28
- ~9,403 .24
$5,798.52 -- $109,901.66 -
$90,928.44 - $62,721.72
$252,344.18 -
$15,120.52
$118,048.38 -
$66,061.12
$29,769.04 -- $44,242.92 - - $5,612.08 - $213,246.06
$204,783.10 - -
$84,926.96
- $121,522.30 -
$263,411.40
$30,596.22 -
~2,483.68
$161,887.74 - - $63,709.38
$25,529.30
-
$351,028.76 - $2,57 -2,574,826.08
1 - Population statistics received from the California Department of Finance, El Population Estimates for Cities, Counties, and the State - January 1, 2023 and 2024, dated May 1, 2023 2 - Based on Populat ion statistics from previous year's E-1 Estimates 3 - Based on current population indicated

SAN BERNARDINO COUNTY CAL-ID
880 East Mill Street • San Bernardino, California 92415 • (909) 890-5000 Redlands Regular Meeting of 07-02-24
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City Council Meeting I. 6.

DATE: 07/02/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8603 for Street Vacation No. 194 - A request to summarily vacate an excess portion of unimproved Mecca Street right-of-way that is 30 feet in width and approximately 298 feet in length (total of approximately 8,941 square-feet) located approximately 150 east of Gold Hill Lane and south of 31119 Outer Highway 10 (APNs: 0300-101-30-0000 and 0300-101-23-0000).

This proposal is exempt from environmental review pursuant to Section 15061(b)(3) of the California Environmental Quality Act Guidelines (Development Services Director Desatnik)
MOTION(S):

If the City Council determines that the staff recommendation is appropriate, the following motion is provided:

I move to adopt Resolution No. 8603 and approve Street Vacation No. 194.

RECOMMENDATION:

Staff recommends that the City Council find that the portion of public right-of-way along Mecca Street (30 feet wide and approximately 298 feet in length), located south of 31119 Outer Highway 10, meets the necessary criteria for a summary vacation and adopt Resolution No. 8603 approving Street Vacation No. 194.

On April 9, 2024, the Planning Commission reviewed the proposal and voted to adopt Resolution No. 1648 determining the street vacation would be in conformance with the 2035 General Plan (see Attachment C - Planning Commission Staff Report).

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DISCUSSION:

The applicant has filed an application to vacate an excess portion of public right-of-way. This section of right-of-way is located in the eastern portion of the City approximately 400 feet south of Outer Highway 10 and 150 east of Gold Hill Lane. While Mecca Street is considered public right-of-way, it is unimproved, there is no public access, and the adjacent landowners have built fences and placed storage materials within the right-of-way (see Attachment A - Location Map and Aerial Photo and Attachment B - Site Photographs). The site photographs show the fenced off portion of Mecca Street. The portion of right-of-way to be vacated is approximately 150 feet beyond the fence shown in the photos. The applicant is requesting the City to approve vacation of the portions of Mecca Street adjacent to the parcels they own, which will allow potential future property improvements or development of the properties without further concern about potential encroachment into public right-of-way.

Overall, the area requested to be vacated is 30 feet wide, approximately 298 long, and has an area of approximately 8,941 square feet. It begins 150 east of Gold Hill Lane and extends east approximately 298 feet adjacent to 31119 Outer Highway 10 (APNs: 0300-101-30-0000 and 0300-101-23-0000).

The subject portion of right-of-way is located on the east end of the City and was annexed into the City as a part of Annexation No. 72 in 1990. The homes and structures on the adjacent parcels date back to the 1930s. This portion of right-of-way was dedicated to the County of San Bernardino in 1973 and accepted by the County in 1990 prior to the annexation of the area. However, no improvements were ever made and there is no evidence that it has ever been used for public access. Based on site visits by City staff, the right-of-way has been fenced off at Gold Hill Lane, which does not allow public access, and aerial photos indicate that fencing has been in place since prior to 2018. Parcels abutting the right-of-way to be vacated are not fenced. The applicant owns these adjacent parcels and since early 2021, the applicant has used this area for storage and private access purposes. Though the right-of-way has been in existence since 1973, the City has no record of public improvements to it. The applicant is requesting to vacate the right-of-way to increase the buildable area of the adjacent lots, which may allow for future improvements or development of the subject properties.

Pursuant to the California Streets and Highways Code (which defines the Redlands Regular Meeting of 07-02-24
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Pursuant to the California Streets and Highways Code (which defines the general procedures for public street and easement vacations), the City Council may adopt a resolution summarily vacating a public street that has been impassable for vehicular travel for a period of five consecutive years preceding vacation, and no public money was expended for maintenance on the street during such period. These findings can be made in this case for this segment of the public right-of-way (which has not been developed or improved) and is identifiable as right-of-way only on maps. Therefore, the summary vacation meets the criteria and may be approved. The excess right-of-way is not required for street or highway purposes.

Environmental Review: Street Vacation No. 194 will have no potentially significant effects on the environment and qualifies for exemption from environmental review in accordance with Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines. Section 15061(b)(3) is the "general rule" exemption for projects where it can be seen with certainty that there will be no environmental effects as a result of the activity.

ALTERNATIVES:

The City Council may:

1. Continue the matter to allow for additional information; or,

2. Not adopt the Resolution.

STRATEGIC PLAN:

Not applicable.

SUBMITTED BY:

Brian Desatnik, Development Services Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Christopher Boatman, Assistant City Manager
PREPARED BY:

Sean Reilly, Principal Planner
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Fiscal Impact
Fiscal Year: 2023-2024
Appropriation Required Y/N: No
Discussion:

Vacation of the right of way will not have a negative fiscal impact on the City's budget. A fee of $3,726 has been paid by the applicant to defray the expenses of researching and processing this application.

Attachments
Attachment A: Location Map and Aerial Photograph
Attachment B: Site Photographs
Attachment C: Planning Commission Staff Report
Attachment D-1: Resolution No. 8603
Attachment D-2: Exhibits A and B to Resolution No. 8603 Redlands Regular Meeting of 07-02-24
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A R E A T O B E V A C A T E DA R E A T O B E V A C A T E D

E SUNSET DR

VALLEY VIEW LN
RIDGEW
OOD
DR

SUNSETCT

GOLD HILL GRADE

HAMPTON RD
G
OLD
HILLLN
E 10 FRWY

OUTER HWY

KNOLL DR
W 10 FRWY
Copyright nearmap 2015
Location Map
OneStop.mxd
0 130 260
Feet
Scale
This map was produced by the City of Redlands,
Geographic Information System.

The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.

The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.

December 28, 2023
.

PROJECT LOCATION
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AREA TO BE VACATEDGOLD HILL LN
Aerial Photo
OneStop.mxd
0 30 60
Feet
Scale
This map was produced by the City of Redlands,
Geographic Information System.

The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.

The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.

December 28, 2023
.

Redlands Regular Meeting of 07-02-24
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Site Photos
Redlands Regular Meeting of 07-02-24
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196 of 864
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RESOLUTION NO. 8603

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

FINDING THAT EXCESS PUBLIC ROAD RIGHT -OF-WAY WAY LOCATED ADJACENT TO 31119 OUTER HIGHWAY 10 IS UNNECESSARY FOR

PRESENT OR PROSPECTIVE STREET PURPOSES, AND ORDERING A
SUMMARY VACATION (STREET VACATION NO. 194)

WHEREAS, Duncan Shantz, authorized representative for the property owner, has requested the summary vacation of a portion of excess , undeveloped right-of-way excess that is 30 feet in width and approximately 298 feet in length totaling approximately 8,941 square feet, located adjacent to 31119 Outer Highway 10 (APNs: 0300-101-30-0000 and 0300-101-23-0000); and

WHEREAS, the City of Redlands is authorized to vacate all or part of a public street or public service easement within the City pursuant to the Public Street s, Highway s, and Service Easements Vacation Law (California Streets & Highways Code, Section 8300 et. seq.); and

WHEREAS, pursuant to Section 83 31 of the California Streets & Highways Code , the City may summarily vacate a street if the street or highway has been impassable for vehicular travel and no public money was expended for maintenance on the street during such period, and the proposal meets this criteria; and

WHEREAS, pursuant to Section 8334 (a) of the California Streets & Highways Code, the City may summarily vacate excess right -of-way of a street not required for street purposes , and the proposal meets this criteria; and

WHEREAS, in accordance with Section 8334.5 of the California Streets & Highways Code, the street may be summarily vacated if there are no in -place public utility facilities that are in use that would be affected by the vacation, and the proposal meets this criteria; and

WHEREAS, the proposal qualifies for exemption from environmental review in accordance with the California Environmental Quality Act (CEQA), pursuant to Section 15061(b)(3) of the CEQA Guidelines for projects where there is no possibility of any significant environmental effects; and

WHEREAS, the City has determined that the City Engineer (or other City official deemed appropriate or otherwise authorized by City) shall be authorized to (a) sign all documentation necessary to vacate said excess right-of-way and easements, and (b) cause such documentation to be recorded in the Official Records; and

WHEREAS, on April 9, 2024 , the Planning Commission held a public meeting on the proposal, and found that the vacation of the excess right-of-way would be in conformance with the City of Redlands 2035 General Plan; and

WHEREAS, on July, 2, 2024 , the City Council held a public meeting on the proposed summary vacation, and considered all testimony provided by the applicant and any other persons interested on the proposed vacation.

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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

SECTION 1. The proposed vacation of said portion of alley right-of-way, located at south of 31119 Outer Highway, is exempt from environmental review in accordance with the California Environmental Quality Act (CEQA), pursuant to Section 15061(b)(3) of the CEQA Guidelines.

SECTION 2. The City Council of the City of Redlands, having elected to proceed under the provisions of Division 9, Part 3, Chapter 4 of the Streets & Highways Code of the State of California, hereby orders the summary vacation of approximately 4,000 square feet of excess right- of-way, as more specifically described in Exhibit “A” and “B” attached hereto and made a part hereof, based upon the following determinations:

A. For a period of five consecutive years or more, the subject segment of public right- of-way has been impassible for vehicular traffic.

B. No public money has been expended for maintenance of the subject segment of public right-of-way during the period it has been impassible.

C. In accordance with Streets & Highways Code Section 892, th e subject segment of public right-of-way is not useful as a motorized or non-motorized transportation facility; and

D. The subject segment of public right-of-way is excess and unnecessary right -of-way for street or highway purposes.

SECTION 3. The City Engineer (or other City official deemed appropriate or otherwise authorized by City) is hereby authorized to and shall sign all documentation necessary to effect the vacation of the subject excess right -of-way, at which time the subject excess right -of-way shall be vacated and no longer constitute a street, highway, or public service easement.

SECTION 4. This resolution shall take effect immediately fol lowing the recordation of this Resolution by the San Bernardino County Recorder.

ADOPTED, SIGNED AND APPROVED this 2nd day of July, 2024.

______________________________
Eddie Tejeda, Mayor

ATTEST:

_________________________
Jeanne Donaldson, City Clerk
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I, Jeanne Donaldson, City Clerk of the City of Redlands hereby certify that the foregoing resolution was duly adopted by the City Council at a regula r meeting thereof, held on the 2nd day of July, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Jeanne Donaldson, City Clerk

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4 I:\cmo\Resolutions\8603_-_Street_Vacation_No._194.doc-JM

Exhibit A
Legal Description
Street Vacation No. 194

[Attached]

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5 I:\cmo\Resolutions\8603_-_Street_Vacation_No._194.doc-JM

Exhibit B
Plat Map
Street Vacation No. 194

[Attached]

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City Council Meeting I. 7.

DATE: 07/02/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Memorandum of Understanding between the City of Redlands and the Redlands Unified School District for the School Resource Officer Program (Police Chief Tolber)
MOTION(S):

If the City Council determines that staff's recommendation is appropriate, the following motion is provided:

I move to approve the Memorandum of Understanding between the City of Redlands and the Redlands Unified School District for the School Resource Officer Program.

RECOMMENDATION:

Staff recommends that Council approve the Memorandum of Understanding between the City of Redlands and the Redlands Unified School District for the School Resource Officer Program.

DISCUSSION:

The City's Police Department and the Redlands Unified School District (RUSD) are committed to providing the safest environment for students in the City of Redlands. Recent discussions between the Department and RUSD have resulted in an opportunity to continue the School Resource Officers (SROs) program at the two comprehensive high schools in the city limits. The SRO program is responsible for improving the safety of students and staff at Redlands High School, Redlands East Valley High School, and Citrus Valley High School and seeks to reduce crime committed by juveniles and young adults. The program is designed to foster positive relationships between police officers, students, staff and parents to improve safety and the perception of safety at the City's three comprehensive high schools. Three full-time law enforcement officers employed by the City will be selected by the Chief of Police for the SRO Redlands Regular Meeting of 07-02-24
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officers employed by the City will be selected by the Chief of Police for the SRO positions.

The City and RUSD currently have a Memorandum of Understanding that formalizes this relationship which expires on June 30, 2024. Due to the success of this program, both parties would like to continue this program for the next three fiscal years. This MOU provides for RUSD to reimburse the City for all personnel and vehicle costs assigned to the SRO program. Three officers will be assigned to the program for a total of $540,000 per fiscal year. This amount accounts for approximately 98% of the present day program costs to the City.

ALTERNATIVES:

Do not approve the Memorandum of Understanding between the City of Redlands and the Redlands Unified School District for the School Resource Officer Program.

STRATEGIC PLAN:

Enhance community safety by improving the quality of police services provided to the community.

SUBMITTED BY:

Rachel Tolber, Chief of Police
RECOMMENDED BY:

Charles M. Duggan, Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Jimmy Nguyen, Management Analyst
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Fiscal Impact
Fiscal Year: 2024-25
Revenue Generating: Yes
Appropriation Required Y/N: N
Amount: $540,000
Budgeted Y/N: Y
Discussion:

The School District shall reimburse the City for personnel and vehicle costs up to the amount of one hundred eighty thousand dollars ($180,000.00) per position, per fiscal year.

Attachments

RUSD SRO MOU
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1 I:\cmo\Agreements\RUSD_SRO_Agreement_24-27-FY23-0120.docx-JM

MEMORANDUM OF UNDERSTANDING

BETWEEN THE CITY OF REDLANDS
AND

THE REDLANDS UNIFIED SCHOOL DISTRICT

FOR THE SCHOOL RESOURCE OFFICER PROGRAM

This Memorandum of Understanding ("MOU") is made this day of July 1, 2024, by and between the City of Redlands ("City") and the Redlands Unified School District ("School District") for the School District's School Resource Officer Program (the "SRO Program"). The City and the School District are sometimes individually ref erred to herein as a "Party" and, together, as the "Parties."

SECTION 1. PURPOSE OF MOU:

This MOU formalizes the relationship between the City, acting through its Police Department, and the School District to foster an efficient and cohesive program that will build a positive relationship between law enforcement and the youth of our communities. The mission of the SRO Program is to improve the safety of students and staff at the selected schools and to reduce crime committed by juveniles and young adults. This MOU delineates the mission, organizational structure, and procedures of the SRO Progr am as a joint cooperative effort between the School District and the City.

SECTION 2. TERM:

The term of this MOU shall commence on July 1, 2024, and terminate on June 30, 2027, unless earlier terminated by a Party as provided for herein. The Parties may renew, extend, or modify this MOU only by separate written agreement, which must be executed by the Parties.

SECTION 3. MISSION, GOALS, AND OBJECTIVES:

The mission of the SRO Program is to improve the safety of students and staff at the selected schools and to reduce crime committed by juveniles and young adults. The SRO Program aims to create and maintain safe, secure, and orderly learning environments for students, teachers, and staff. These goals will be accomplished by assigning a law enforcement officer employed by the City (a "SRO") to the School District facilities on a full-time basis.

The SRO Program is designed to develop and enhance rapport between youth, police officers, school administrators, and parents. The goals of the SRO Program include:

1. Reduce incidents of school violence.

2. Maintain a safe and secure environment on school grounds.

3. Reduce criminal offenses committed by juveniles and young adults.

4. Establish rapport between the SRO and the student population.

5. Establish rapport between the SRO and parents, faculty, staff, and administrators.

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Moreover, the SRO will establish a trusting channel of communication with students, parents, and teachers. The SRO will serve as a positive role model to instill in students good moral standards, good judgment and discretion, respect for other students, an d a sincere concern for the school community. The SRO will promote citizen awareness of the law to enable students to become better-informed and effective citizens, while empowering students with the knowledge of law enforcement efforts and obligations reg arding enforcement as well as consequences for violations of the law. The SRO can serve as a source of counseling for students and parents concerning problems they face as well as providing information on community resources available to them.

SECTION 4. CITY OBLIGATIONS:

The City's responsibilities hereunder are, in part, performed by the City's Police Department and will include, but not be limited to, the following:

1. Responding to all major criminal occurrences that occur on School District property and exercising law enforcement jurisdiction over such incidents; and

2. Assigning three (3) SROs to the designated School District campuses as mutually determined to allow for maximum efficiency in the use of resources and provision of services; and

3. Work cooperatively with the School District to make any needed adjustments to the SRO Program throughout the school year.

SECTION 5. SCHOOL DISTRICT OBLIGATIONS:

The School District's responsibilities will include, but not be limited to, the following:

1. Providing the SRO with a private, furnished office space at the assigned school campus that can be secured as is reasonably acceptable to the City. This shall include, but not be limited to, office furniture, office supplies, telephone and computer access and printer; and

2. Provide the SRO with opportunities to address students, teachers, administrators and parents about the SRO Program goals and objectives; and

3. Notify the SRO of suspected illegal activity as soon as possible; and

4. Work cooperatively with the Redlands Police Department to make any needed adjustments to the program during the school year; and

5. Conduct an orientation program to familiarize the SRO with school policies and procedures.

Provide SROs with copies of all laws, rules and regulations regarding School District policies, including policies regarding access to confidential student records.

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SECTION 6. SRO PROGRAM:

The SROs are, and will remain, full-time law enforcement officers and employees of the City.

As such, they will be ultimately supervised, evaluated and directed by the Chief of the City's Police Department. SROs shall be responsible for carrying out all duties of a law enforcement officer and shall at all times remain under the control, through the chain of command, of the City's Police Department. Non -criminal student disciplinary matters shall remain the responsibility of the teachers and administrators, not the SRO. The SRO shall refrain from being involved in the enforcement of disciplinary rules.

1. The SROs shall be in uniform as directed by the City's Chief of Police and perform their duties when school is in session during the regular academic year which typically commences in August and ends in June.

2. SROs will maintain a high level of visibility on campus during the regular school day by attending school activities and other school and community programs.

3. Requests for the SROs services beyond regular school or work shift hours shall be made via the City's Police Department's chain of command. Written approval must be obtained prior to the SRO participating in afterschool events. The SRO may adjust his or her work schedule, with approval from his or her Police Department supervisor, in order to accommodate school activities and requests.

4. Reasonable attempts will be made to schedule in -service training in a manner that minimizes the SROs absence from school on an instructional day. The School District's applicable campus principal shall be notified whenever reasonably possible if the SRO has to be off campus during regular school hours in non-emergency situations.

5. Unless an exigent circumstance occurs, SRO duties shall not be backfilled by other law enforcement personnel due to unplanned absences. The applicable campus principal will be notified of all SRO absences.

6. SROs shall respond to emergency situations as directed by the City's Chief of Police or requested by a School District principal or staff.

7. SROs will be available to school personnel as an educational resource in understanding the application and enforcement of criminal laws.

8. SROs will act as liaisons with various community youth services agencies and work with school personnel on student referrals to these agencies.

9. The City reserves the right to temporarily remove an SRO in the event additional officers are needed during a critical need or natural disaster.

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SECTION 7. FUNDING:

1. The City shall provide SRO's for services required by this MOU in accordance with the City's employment procedures and conditions.

2. The City's Chief of Police, in h er sole discretion, shall determine the officers assigned to perform the services. The School District shall reimburse the City for personnel and vehicle costs up to the amount of one hundred eighty thousand dollars ($180,000.00) per position, per fiscal year, for the d uration of this Agreement, and such amount shall be pro -rated should this Agreement be terminated during a fiscal year. Any cost greater than one hundred eighty thousand dollars ($180,000.00) per officer, per f iscal year will be the responsibility of the City.

SECTION 8. TERMINATION:

Either Party may terminate this MOU, with or without cause, upon ninety (90) days prior written notice to the other Party.

SECTION 9. NOTICES:

Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

Rachel Tolber, Chief of Police Juan Cabral, Superintendent of Schools Redlands Police Department Redlands Unified School District PO Box 1025 20 W. Lugonia Avenue
Redlands, CA 92373 Redlands, CA 92374

SECTION 10. GOOD FAITH:

The Parties shall cooperate in good faith in fulfilling the terms of this MOU. Unforeseen circumstances and questions will be resolved by negotiation between the Parties.

SECTION 11. DEFENSE AND INDEMNITY:

1. The City shall indemnify and hold harmless the School District and its elected officials, officers, employees and agents (collectively, the "School District Indemnified Parties"), from and against any and all liabilities, damages, costs, expenses, causes of action, claims, suits, proceedings and judgments (collectively "Claims") which they may incur or suffer or be put to by reason of, in connection with or arising from (i) any breach, violation or Redlands Regular Meeting of 07-02-24
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non-performance by the City of any obligation contained in this Agreement to be observed or performed by the City, or (ii) any wrongful or negligent acts or omissions of the City or its elected officials, officers, employees and agents which relate to this Agreement and, in such circumstances, City shall defend the School District Indemnified Parties (in addition to providing indemnity). The City acknowledges and agrees that this defense and indemnity provision shall survive any termination of this Agreement.

2. The School District shall indemnify and save harmless the City and its elected officials, officers, employees and agents (collectively, the "City Indemnified Parties") from and against any and all Claims which they may incur or suffer or be put to by reaso n of or in connection with or arising from (i) any breach, violation or non-performance by the School District of any obligation contained in, or relating to, this Agreement to be observed or performed by the School District and (ii) any wrongful or neglig ent acts or omissions of the School District or its elected officials, officers, employees and agents which relate to this Agreement and which give rise to a tortious Claim against the City and, in such circumstances, the School District shall defend the C ity Indemnified Parties from such Claims (in addition to providing indemnity). The School District acknowledges and agrees that this defense and indemnity provision shall survive any termination of this Agreement.

SECTION 12. GOVERNING LAW:

This MOU is governed by and construed in accordance with the laws of the State of California.

This MOU has been agreed to by the Parties as evidenced by the authorized signatures below:

CITY OF REDLANDS REDLANDS UNIFIED

SCHOOL DISTRICT

By: ________________________ By: ________________________ Eddie Tejeda, Mayor Juan Cabral,
Superintendent of Schools

ATTEST:

By: ________________________
Jeanne Donaldson, City Clerk

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City Council Meeting I. 8.

DATE: 07/02/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Ordinance No. 2969 - Confirming a diagram and assessment for the 2024-2025 Fiscal Year in connection with Landscape Maintenance District No. 1 and Adopt Ordinance No. 2970 - Confirming a diagram and assessment for the 2024-2025 Fiscal Year in connection with Street Lighting District No. 1 (Facilities and Community Services Director Crocker)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to adopt Ordinance No. 2969 and Ordinance No. 2970.

RECOMMENDATION:

It is recommended the City Council consider adoption of Ordinance No. 2969 and Ordinance No. 2970, approving the Engineer's Reports for Landscape Maintenance District No. 1 and Street Lighting District No. 1, and implementing the assessments for Fiscal Year 24/25.

DISCUSSION:

The proposed ordinances and staff reports prepared for the introduction of these ordinances are available in the City Clerk's office.

ALTERNATIVES:

The Council may continue this matter in order to allow additional time to review Ordinance No. 2969 and Ordinance No. 2970.

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STRATEGIC PLAN:

Not Applicable
SUBMITTED BY:

Jeanne Donaldson, City Clerk
REVIEWED BY:

Charles M. Duggan Jr., City Manager
PREPARED BY:

Jeanne Donaldson, City Clerk
Fiscal Impact
Discussion:

Codification: $22/per page affected by the change
Legal Publication: $500
Attachments
Ordinance No. 2969 LMD Annual Assessments
Ordinance No. 2969 Exhibit A
Ordinance No. 2970 SLD Annual Assessments
Ordinance No. 2970 Exhibit A
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ORDINANCE NO. 2969

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF REDLANDS ESTABLISHING FISCAL YEAR 2024/25 ANNUAL ASSESSMENTS FOR LANDSCAPE MAINTENANCE DISTRICT NO. 1 IN ACCORDANCE WITH THE LIGHTING AND LANDSCAPING ACT OF 1972
WHEREAS, on July 7, 1987, the City Council ordered the formation of Landscape Maintenance District No. 1 (the “District”), pursuant to Chapter 2.5 of Part 1 of Division 2 of Title 5 (commencing with Section 53311) of the California Government Code, commonly known as the "Mello-Roos Community Facilities Act of 1982" (the "Act"); and WHEREAS, the purpose of the District is to ensure satisfactory levels of funding for landscape maintenance are provided. District assessments provide funding for labor, material, and equipment associated with landscape services provided by the City within the District. These services include turf and ground cover maintenance, irrigation, and tree and bush trimming, adjacent properties annexed into the district, and to provide administrative management of the District; and,

WHEREAS, on May 7, 2024, City Council approved Donald Young, One Stop Permit Center Manager, as the Assessment Engineer for the District and the Assessment Engineer, Mr. Young is responsible for the preparation of the Engineer’s Report required to levy the annual assessment in accordance with the California Government Code; and,

WHEREAS, on June 4, 2024 City Council adopted Resolution No. 8543, preliminarily approving the Engineer's Report for the District; and,
WHEREAS, on June 4, 2024, City Council adopted Resolution No. 8544, setting June 18, 2024 as the Public Hearing date for consideration of levying Fiscal Year 2024/2025 assessments in accordance with the Lighting and Landscaping Act of 1972.

NOW, THEREFORE, the City Council of the City of Redlands, acting in its capacity as the legislative body of Landscape Maintenance District No. 1, ORDAINS as follows:

Section 1. The above recitals are all true and correct.

Section 2. By the passage of this Ordinance, the Council authorizes the levy of a special tax at a rate in accordance with the rate and method of apportionment set forth in the Engineer’s Report for the District on file with City Clerk of the City of Redlands, incorporated by reference herein, being the rate and method of apportionment specified in the Resolution of Intention to Establish the District.

Section 3. Properties or entities of the state, federal or other local governments shall, except as otherwise provided in Sections 53317.3 and 53317.5 of the Act, be exempt from the special tax.

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Section 4. Only those properties identified in the Engineer’s Report are subject to assessments of the District with assessment amounts as listed in Exhibit “A” attached hereto and incorporated by reference herein.

Section 5. All of the collections of the special tax shall be used as provided for in the Act and the Resolution of Formation.

Section 6. The special tax shall be collected in the same manner as ordinary ad valorem property taxes are collected and shall be subject to the same penalties and the same procedure, sale and lien priority in case of delinquency as is provided for ad valorem taxes, as such procedure may be modified by law from time to time.

Section 7. The City Council hereby determines that the adoption of this ordinance is exempt from review under the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines section 15061(b)(3) because this City Council determines that it can be seen with certainty that approval of this ordinance will have no direct or indirect impact on the physical environment, and that approval of this ordinance is not a “project” under CEQA as that term is defined in Public Resources Code section 21065.

Section 8. Severability. If any section, sentence, clause or phrase of this ordinance or the application thereof to any entity, person or circumstance is held for any reason to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect other provisions or applications of this ordinance which can be given effect without the invalid provisions or application, and to this end the provisions of this ordinance are severable. The City Council of the City of Redlands hereby declares that it would have adopted this ordinance and each section, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsections, sentences, clauses or phrases be declared invalid or unconstitutional.

Section 9. The Mayor shall sign this ordinance and the City Clerk shall certify to the adoption of this ordinance and shall cause it, or a summary of it, to be published once in a newspaper of general circulation within the City, and thereafter, this ordinance shall take effect as provided by law.

Section 10. The District Assessment Engineer is hereby authorized to transmit a certified copy of this ordinance and necessary documents to the San Bernardino County Assessor and Treasurer-Tax Collector, and to perform all other acts which are required by the Act, this ordinance, or by law in order to accomplish the purpose of this ordinance.

________________________
Eddie Tejeda, Mayor
ATTEST:

____________________________
Jeanne Donaldson, City Clerk
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I, Jeanne Donaldson, City Clerk, City of Redlands, hereby certify that the foregoing Ordinance was duly adopted by the City Council at the regular meeting thereof, held on the 2nd day of July 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Jeanne Donaldson, City Clerk

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EXHIBIT “A”
Appendix D from Engineer’s Report, Roll 2024

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APN SITUS ADDRESS ANNEXATION CHARGE
0167-231-19-0000 709 LUGONIA AVE Annexation L4-D 6.00$
0167-231-20-0000 705 LUGONIA AVE Annexation L4-D 6.00$
0167-231-21-0000 1237 LAWTON ST Annexation L4-D 6.00$
0167-271-61-0000 1135 CHURCH ST Annexation L6-D 6.00$
0167-802-01-0000 1575 N COLUMBIA ST Original 1-B 39.65$ 0167-802-02-0000 1571 N COLUMBIA ST Original 1-B 36.05$ 0167-802-03-0000 1567 COLUMBIA ST Original 1-B 36.05$
0167-802-04-0000 1563 COLUMBIA ST Original 1-B 36.05$
0167-802-05-0000 1558 WOODBURY ST Original 1-B 36.05$
0167-802-06-0000 1562 WOODBURY Original 1-B 36.05$
0167-802-07-0000 1566 WOODBURY Original 1-B 36.05$
0167-802-08-0000 1570 WOODBURY Original 1-B 39.65$
0167-803-01-0000 1569 WOODBURY Original 1-B 39.65$
0167-803-02-0000 1565 WOODBURY Original 1-B 36.05$
0167-803-03-0000 1561 WOODBURY Original 1-B 36.05$
0167-803-04-0000 610 ELISE Original 1-B 36.05$
0167-803-05-0000 618 ELISE Original 1-B 36.05$
0167-803-06-0000 626 ELISE Original 1-B 36.05$
0167-803-07-0000 634 ELISE ST Original 1-B 36.05$
0167-803-08-0000 1568 VERMONT Original 1-B 36.05$
0167-803-09-0000 1574 VERMONT Original 1-B 39.65$
0167-804-01-0000 633 ELISE Original 1-B 36.05$
0167-804-02-0000 625 ELISE Original 1-B 36.05$
0167-804-03-0000 617 ELISE Original 1-B 36.05$
0167-804-04-0000 609 ELISE Original 1-B 36.05$
0167-804-05-0000 601 ELISE Original 1-B 36.05$
0167-804-06-0000 525 ELISE Original 1-B 36.05$
0167-804-07-0000 517 ELISE Original 1-B 36.05$
0167-804-08-0000 509 ELISE Original 1-B 36.05$
0167-804-09-0000 1555 COLUMBIA ST Original 1-B 36.05$
0167-804-10-0000 1551 COLUMBIA ST Original 1-B 36.05$
0167-804-11-0000 1547 COLUMBIA ST Original 1-B 36.05$
0167-804-12-0000 1543 N COLUMBIA ST Original 1-B 36.05$ 0167-804-13-0000 1528 CANTERBURY CIR Original 1-B 36.05$ 0167-804-14-0000 1530 CANTERBURY CIR Original 1-B 36.05$ 0167-804-15-0000 1532 CANTERBURY CIR Original 1-B 36.05$ 0167-804-16-0000 1534 CANTERBURY CIR Original 1-B 36.05$ 0167-804-17-0000 1536 CANTERBURY CIR Original 1-B 36.05$ 0167-804-18-0000 1538 CANTERBURY CIR Original 1-B 36.05$ 0167-804-19-0000 1540 CANTERBURY CIR Original 1-B 36.05$ 0167-823-01-0000 1539 CANTERBURY CIR Original 1-B 36.05$ 0167-823-02-0000 1537 CANTERBURY CIR Original 1-B 36.05$ 0167-823-03-0000 1535 CANTERBURY CIR Original 1-B 36.05$ 0167-823-04-0000 1533 CANTERBURY CIR Original 1-B 36.05$ 0167-823-05-0000 1531 CANTERBURY CIR Original 1-B 36.05$ 0167-823-06-0000 1509 CANTERBURY CIR Original 1-B 36.05$ 0167-823-07-0000 1507 CANTERBURY CIR Original 1-B 36.05$ 0167-823-08-0000 1505 CANTERBURY CIR Original 1-B 36.05$ 0167-823-09-0000 1503 CANTERBURY CIR Original 1-B 36.05$ 0167-823-10-0000 1501 CANTERBURY CIR Original 1-B 36.05$ 0167-824-01-0000 1539 COLUMBIA ST Original 1-B 36.05$
0167-824-02-0000 1535 COLUMBIA ST Original 1-B 36.05$
0167-824-03-0000 1531 COLUMBIA ST Original 1-B 36.05$
0167-824-04-0000 1527 COLUMBIA ST Original 1-B 36.05$
0167-824-05-0000 1523 COLUMBIA ST Original 1-B 36.05$
City of Redlands
Landscape Maintenance District No. 1 - Appendix D
Fiscal Year 2024/25
Assessment Roll (Sorted by APN)
Fiscal Year 2022/23 Page 1 of 11
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APN SITUS ADDRESS ANNEXATION CHARGE
City of Redlands
Landscape Maintenance District No. 1 - Appendix D
Fiscal Year 2024/25
Assessment Roll (Sorted by APN)
0167-824-06-0000 1519 COLUMBIA ST Original 1-B 36.05$
0167-824-07-0000 1515 COLUMBIA ST Original 1-B 36.05$
0167-824-08-0000 1511 COLUMBIA ST Original 1-B 36.05$
0167-824-09-0000 1507 COLUMBIA ST Original 1-B 36.05$
0167-824-10-0000 1503 COLUMBIA ST Original 1-B 36.05$
0167-824-11-0000 1501 COLUMBIA ST Original 1-B 36.05$
0167-824-12-0000 508 PENNSYLVANIA AVE Original 1-B 36.05$ 0167-824-13-0000 512 PENNSYLVANIA AVE Original 1-B 36.05$ 0167-824-14-0000 516 PENNSYLVANIA AVE Original 1-B 36.05$ 0167-824-15-0000 520 PENNSYLVANIA AVE Original 1-B 36.05$ 0167-824-16-0000 600 PENNSYLVANIA AVE Original 1-B 36.05$ 0167-824-17-0000 602 PENNSYLVANIA AVE Original 1-B 36.05$ 0167-824-18-0000 606 PENNSYLVANIA AVE Original 1-B 36.05$ 0167-824-19-0000 610 PENNSYLVANIA AVE Original 1-B 36.05$ 0167-824-20-0000 1500 CANTERBURY CIR Original 1-B 36.05$ 0167-824-21-0000 1502 CANTERBURY CIR Original 1-B 36.05$ 0167-824-22-0000 1504 CANTERBURY CIR Original 1-B 36.05$ 0167-824-23-0000 1506 CANTERBURY CIR Original 1-B 36.05$ 0167-824-24-0000 1508 CANTERBURY CIR Original 1-B 36.05$ 0167-824-25-0000 1510 CANTERBURY CIR Original 1-B 36.05$ 0167-824-26-0000 1512 CANTERBURY CIR Original 1-B 36.05$ 0167-824-27-0000 1514 CANTERBURY CIR Original 1-B 36.05$ 0167-824-28-0000 1516 CANTERBURY CIR Original 1-B 36.05$ 0167-824-29-0000 1518 CANTERBURY CIR Original 1-B 36.05$ 0167-824-30-0000 1520 CANTERBURY CIR Original 1-B 36.05$ 0167-824-31-0000 1522 CANTERBURY CIR Original 1-B 36.05$ 0167-824-32-0000 1524 CANTERBURY CIR Original 1-B 36.05$ 0167-851-39-0000 1832 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-40-0000 1828 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-41-0000 1824 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-42-0000 1820 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-43-0000 1816 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-44-0000 1812 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-45-0000 1808 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-46-0000 1804 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-47-0000 1800 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-48-0000 1835 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-49-0000 1831 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-50-0000 1827 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-51-0000 1823 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-52-0000 1819 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-53-0000 1815 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-54-0000 1811 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-55-0000 1807 BROOKSTONE ST Annexation L8-B 6.00$ 0167-851-56-0000 1803 BROOKSTONE ST Annexation L8-B 6.00$ 0167-861-37-0000 450 RIVERVIEW DR Annexation L8-B 6.00$ 0167-861-38-0000 1928 BROOKSTONE DR Annexation L8-B 6.00$ 0167-861-39-0000 1924 BROOKSTONE ST Annexation L8-B 6.00$ 0167-861-40-0000 1920 BROOKSTONE Annexation L8-B 6.00$
0167-861-41-0000 1916 BROOKSTONE ST Annexation L8-B 6.00$ 0167-861-42-0000 1912 BROOKSTONE ST Annexation L8-B 6.00$ 0167-861-43-0000 1908 BROOKSTONE ST Annexation L8-B 6.00$ 0167-861-44-0000 1840 BROOKSTONE ST Annexation L8-B 6.00$ 0167-861-45-0000 1836 BROOKSTONE ST Annexation L8-B 6.00$ 0167-861-46-0000 1839 BROOKSTONE ST Annexation L8-B 6.00$ Fiscal Year 2022/23 Page 2 of 11
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APN SITUS ADDRESS ANNEXATION CHARGE
City of Redlands
Landscape Maintenance District No. 1 - Appendix D
Fiscal Year 2024/25
Assessment Roll (Sorted by APN)
0167-861-47-0000 1907 BROOKSTONE ST Annexation L8-B 6.00$ 0167-861-48-0000 1911 BROOKSTONE ST Annexation L8-B 6.00$ 0167-861-49-0000 1915 BROOKSTONE ST Annexation L8-B 6.00$ 0167-861-50-0000 1919 BROOKSTONE ST Annexation L8-B 6.00$ 0167-861-51-0000 1923 BROOKSTONE ST Annexation L8-B 6.00$ 0167-861-52-0000 1927 BROOKSTONE ST Annexation L8-B 6.00$ 0167-861-53-0000 410 RIVERVIEW DR Annexation L8-B 6.00$ 0167-861-54-0000 420 RIVERVIEW DR Annexation L8-B 6.00$ 0168-681-01-0000 1067 MENDICINO WY Original 1-A 62.09$
0168-681-02-0000 1063 MENDICINO WY Original 1-A 62.09$
0168-681-03-0000 1059 MENDICINO WY Original 1-A 62.09$
0168-681-04-0000 1055 MENDICINO Original 1-A 62.09$
0168-681-05-0000 1051 MENDICINO WY Original 1-A 62.09$
0168-681-06-0000 1047 MENDOCINO Original 1-A 62.09$
0168-681-07-0000 1043 MENDICINO WY Original 1-A 62.09$
0168-681-08-0000 1039 MENDICINO Original 1-A 62.09$
0168-681-09-0000 1035 MENDICINO Original 1-A 62.09$
0168-681-10-0000 1756 MENDOCINO WY Original 1-A 62.09$
0168-681-11-0000 1762 MENDOCINO WY Original 1-A 62.09$
0168-681-12-0000 1768 MENDOCINO Original 1-A 62.09$
0168-681-13-0000 1774 MENDICINO Original 1-A 62.09$
0168-681-14-0000 1780 MENDICINO WY Original 1-A 62.09$
0168-681-15-0000 1786 MENDICINO Original 1-A 62.09$
0168-681-16-0000 1792 MENDOCINO Original 1-A 62.09$
0168-681-17-0000 1798 MENDICINO Original 1-A 68.30$
0168-681-18-0000 1008 ALPINE CT Original 1-A 68.30$
0168-681-19-0000 1012 ALPINE Original 1-A 68.30$
0168-681-20-0000 1016 ALPINE CT Original 1-A 68.30$
0168-681-21-0000 1020 ALPINE Original 1-A 68.30$
0168-681-22-0000 1024 ALPINE Original 1-A 68.30$
0168-681-23-0000 1028 ALPINE CT Original 1-A 68.30$
0168-681-24-0000 1032 ALPINE CT Original 1-A 68.30$
0168-681-25-0000 1029 ALPINE CT Original 1-A 62.09$
0168-681-26-0000 1025 ALPINE CT Original 1-A 62.09$
0168-681-27-0000 1021 ALPINE ST Original 1-A 62.09$
0168-681-28-0000 1017 ALPINE ST Original 1-A 62.09$
0168-681-29-0000 1013 ALPINE Original 1-A 62.09$
0168-681-30-0000 1009 ALPINE CT Original 1-A 62.09$
0168-681-31-0000 1005 ALPINE CT Original 1-A 62.09$
0168-681-32-0000 1042 MENDICINO WY Original 1-A 62.09$
0168-681-33-0000 1046 MENDICINO Original 1-A 62.09$
0168-681-34-0000 1050 MENDOCINO Original 1-A 62.09$
0168-681-35-0000 1054 MENDICINO BLVD Original 1-A 62.09$ 0168-681-36-0000 1058 MENDICINO Original 1-A 62.09$
0168-681-37-0000 1062 MENDICINO Original 1-A 62.09$
0168-681-38-0000 1066 MENDICINO WY Original 1-A 62.09$
0169-043-14-0000 506 W COLTON AVE Annexation L7-D 6.00$ 0169-053-12-0000 306 W COLTON AVE Annexation L4-L 6.00$ 0169-131-33-0000 507 LAWTON ST Annexation L4-F 6.00$
0169-142-11-0000 511 W COLTON AVE Annexation L4-I 6.00$ 0169-182-02-0000 Annexation L4-O 6.00$
0169-182-03-0000 316 THE TERRACE Annexation L4-O 6.00$
0169-182-04-0000 Annexation L4-O 6.00$
0169-212-17-0000 640 ORANGE ST Annexation L4-X 6.00$
0169-212-18-0000 526 N ORANGE ST Annexation L4-X 6.00$
Fiscal Year 2022/23 Page 3 of 11
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APN SITUS ADDRESS ANNEXATION CHARGE
City of Redlands
Landscape Maintenance District No. 1 - Appendix D
Fiscal Year 2024/25
Assessment Roll (Sorted by APN)
0169-212-19-0000 500 N ORANGE ST Annexation L4-X 6.00$
0169-212-20-0000 402-414 N ORANGE ST Annexation L4-X 6.00$ 0169-212-21-0000 418-450 N ORANGE ST Annexation L4-X 6.00$ 0169-212-22-0000 522 ORANGE ST Annexation L4-X 6.00$
0169-212-23-0000 602 ORANGE ST Annexation L4-X 6.00$
0169-212-24-0000 683 N 6TH ST Annexation L4-X 6.00$
0169-212-25-0000 552 ORANGE ST Annexation L4-X 6.00$
0169-212-26-0000 454-482 N ORANGE ST Annexation L4-X 6.00$ 0169-212-27-0000 411 N 6TH ST Annexation L4-X 6.00$
0169-281-39-0000 347 ORANGE ST Annexation L6-C 6.00$
0169-301-08-0000 E REDLANDS BLVD Annexation L7-G 6.00$
0169-301-10-0000 21 E REDLANDS BLVD Annexation L7-G 6.00$ 0169-301-11-0000 170 E REDLANDS BLVD Annexation L7-G 6.00$ 0169-313-16-0000 304 7TH ST Annexation L7-I 6.00$
0169-321-01-0000 Annexation L6-A 6.00$
0169-321-02-0000 304 N 9TH ST Annexation L6-A 6.00$
0169-343-07-0000 1210 W COLTON AVE Annexation L4-S 6.00$ 0169-411-07-0000 1205 W COLTON AVE Annexation L4-H 6.00$ 0171-161-18-0000 371 NEW YORK Annexation L12-M 6.00$
0171-171-34-0000 380 N NEW YORK ST Annexation L4-R 18.00$ 0171-202-30-0000 404 BROOKSIDE AVE Annexation L7-C 6.00$ 0171-202-33-0000 420 BROOKSIDE AVE Annexation L8-C 6.00$ 0171-203-13-0000 302 BROOKSIDE AVE Annexation L9-B 6.00$ 0171-331-04-0000 243 CAJON ST Annexation L4-J 6.00$
0171-332-30-0000 124 E OLIVE AVE Annexation L10-E 6.00$ 0171-341-33-0000 612 REDLANDS BLVD Annexation L6-J 6.00$ 0171-383-19-0000 680 E REDLANDS BLVD Annexation L4-E 6.00$ 0171-383-20-0000 680 E REDLANDS BLVD Annexation L4-E 6.00$ 0172-031-49-0000 30 S CENTER ST Annexation L4-M 6.00$
0172-301-14-0000 1515 W CYPRESS AVE Annexation L7-A 6.00$ 0172-301-15-0000 1513 W CYPRESS AVE Annexation L7-A 6.00$ 0172-301-16-0000 1511 W CYPRESS AVE Annexation L7-A 6.00$ 0172-301-17-0000 1517 W CYPRESS AVE Annexation L7-A 6.00$ 0173-052-31-0000 432 SONORA CIR Annexation L6-I 6.00$
0173-052-32-0000 430 SONORA CIR Annexation L6-I 6.00$
0173-052-33-0000 428 SONORA CIR Annexation L6-I 6.00$
0173-052-34-0000 426 SONORA CIR Annexation L6-I 6.00$
0173-052-35-0000 424 SONORA CIR Annexation L6-I 6.00$
0173-052-36-0000 422 SONORA CIR Annexation L6-I 6.00$
0173-052-37-0000 420 SONORA CIR Annexation L6-I 6.00$
0173-052-38-0000 418 SONORA CIR Annexation L6-I 6.00$
0173-052-39-0000 416 SONORA CIR Annexation L6-I 6.00$
0173-052-40-0000 412 SONORA CIR Annexation L6-I 6.00$
0173-052-41-0000 410 SONORA CIR Annexation L6-I 6.00$
0173-052-42-0000 457 LA VERNE Annexation L6-I 6.00$
0173-062-01-0000 472 SONORA CIR Annexation L6-I 6.00$
0173-062-02-0000 470 SONORA CIR Annexation L6-I 6.00$
0173-062-03-0000 468 SONORA CIR Annexation L6-I 6.00$
0173-062-04-0000 466 SONORA CIR Annexation L6-I 6.00$
0173-062-05-0000 464 SONORA CIR Annexation L6-I 6.00$
0173-062-06-0000 462 SONORA CIR Annexation L6-I 6.00$
0173-062-07-0000 460 SONORA CIR Annexation L6-I 6.00$
0173-062-08-0000 458 SONORA CIR Annexation L6-I 6.00$
0173-062-09-0000 456 SONORA CIR Annexation L6-I 6.00$
0173-062-10-0000 454 SONORA CIR Annexation L6-I 6.00$
Fiscal Year 2022/23 Page 4 of 11
Redlands Regular Meeting of 07-02-24
223 of 864

APN SITUS ADDRESS ANNEXATION CHARGE
City of Redlands
Landscape Maintenance District No. 1 - Appendix D
Fiscal Year 2024/25
Assessment Roll (Sorted by APN)
0173-062-11-0000 452 SONORA CIR Annexation L6-I 6.00$
0173-062-12-0000 450 SONORA CIR Annexation L6-I 6.00$
0173-062-13-0000 448 SONORA CIR Annexation L6-I 6.00$
0173-062-14-0000 446 SONORA CIR Annexation L6-I 6.00$
0173-062-15-0000 444 SONORA CIR Annexation L6-I 6.00$
0173-062-16-0000 442 SONORA CIR Annexation L6-I 6.00$
0173-062-17-0000 440 SONORA CIR Annexation L6-I 6.00$
0173-062-18-0000 438 SONORA CIR Annexation L6-I 6.00$
0173-062-19-0000 436 SONORA CIR Annexation L6-I 6.00$
0173-062-20-0000 434 SONORA CIR Annexation L6-I 6.00$
0173-062-21-0000 408 SONORA CIR Annexation L6-I 6.00$
0173-062-22-0000 406 SONORA CIR Annexation L6-I 6.00$
0173-062-23-0000 407 SONORA CIR Annexation L6-I 6.00$
0173-062-24-0000 473 SONORA CIR Annexation L6-I 6.00$
0173-062-25-0000 471 SONORA CIR Annexation L6-I 6.00$
0173-062-26-0000 469 SONORA CIR Annexation L6-I 6.00$
0173-062-27-0000 457 SONORA CIR Annexation L6-I 6.00$
0173-062-28-0000 455 SONORA CIR Annexation L6-I 6.00$
0173-062-29-0000 453 SONORA CIR Annexation L6-I 6.00$
0173-062-30-0000 451 SONORA CIR Annexation L6-I 6.00$
0173-062-31-0000 439 SONORA CIR Annexation L6-I 6.00$
0173-062-32-0000 437 SONORA CIR Annexation L6-I 6.00$
0173-062-33-0000 435 SONORA CIR Annexation L6-I 6.00$
0173-062-34-0000 431 SONORA CIR Annexation L6-I 6.00$
0173-062-35-0000 421 SONORA CIR Annexation L6-I 6.00$
0173-062-36-0000 423 SONORA CIR Annexation L6-I 6.00$
0173-062-37-0000 425 SONORA CIR Annexation L6-I 6.00$
0173-062-38-0000 427 SONORA CIR Annexation L6-I 6.00$
0174-021-41-0000 1377 KNOLL RD Annexation L8-E 6.00$
0174-021-42-0000 1379 KNOLL RD Annexation L8-E 6.00$
0174-241-31-0000 1475 FORD ST Annexation L5-D 12.00$
0174-261-15-0000 1551 RESERVOIR RD Annexation L10-G 6.00$ 0174-281-33-0000 BUCKINGHAM Annexation L12-L 6.00$
0174-281-34-0000 BUCKINGHAM Annexation L12-L 6.00$
0174-281-35-0000 BUCKINGHAM Annexation L12-L 6.00$
0174-281-37-0000 731 BUCKINGHAM DR Annexation L12-L 6.00$ 0174-621-01-0000 751 DEVONSHIRE DR Annexation L2-A 44.55$ 0174-621-02-0000 755 DEVONSHIRE DR Annexation L2-A 44.55$ 0174-621-03-0000 759 DEVONSHIRE DR Annexation L2-A 44.55$ 0174-621-04-0000 763 DEVONSHIRE DR Annexation L2-A 44.55$ 0174-621-05-0000 767 DEVONSHIRE DR Annexation L2-A 44.55$ 0174-621-06-0000 771 DEVONSHIRE DR Annexation L2-A 44.55$ 0174-621-07-0000 775 DEVONSHIRE DR Annexation L2-A 44.55$ 0174-621-08-0000 816 CONCORD Annexation L2-A 53.46$
0174-621-09-0000 812 CONCORD Annexation L2-A 44.55$
0174-621-10-0000 770 CONCORD Annexation L2-A 44.55$
0174-621-11-0000 766 CONCORD Annexation L2-A 44.55$
0174-621-12-0000 762 CONCORD Annexation L2-A 44.55$
0174-621-13-0000 1609 SHEFFIELD Annexation L2-A 44.55$
0174-621-14-0000 1613 SHEFFIELD Annexation L2-A 44.55$
0174-621-15-0000 1617 SHEFFIELD Annexation L2-A 44.55$
0174-621-16-0000 1621 SHEFFIELD Annexation L2-A 44.55$
0174-621-17-0000 1625 SHEFFIELD Annexation L2-A 44.55$
0174-621-18-0000 1629 SHEFFIELD Annexation L2-A 44.55$
0174-621-19-0000 1633 SHEFFIELD Annexation L2-A 44.55$
Fiscal Year 2022/23 Page 5 of 11
Redlands Regular Meeting of 07-02-24
224 of 864

APN SITUS ADDRESS ANNEXATION CHARGE
City of Redlands
Landscape Maintenance District No. 1 - Appendix D
Fiscal Year 2024/25
Assessment Roll (Sorted by APN)
0174-621-20-0000 1636 SHEFFIELD LN Annexation L2-A 44.55$ 0174-621-21-0000 1632 SHEFFIELD LN Annexation L2-A 44.55$ 0174-621-22-0000 1628 SHEFFIELD LN Annexation L2-A 44.55$ 0174-621-23-0000 801 LEXINGTON LN Annexation L2-A 44.55$ 0174-621-24-0000 805 LEXINGTON LN Annexation L2-A 44.55$ 0174-621-25-0000 809 LEXINGTON LN Annexation L2-A 44.55$ 0174-621-26-0000 813 LEXINGTON LN Annexation L2-A 53.46$ 0174-621-27-0000 812 LEXINGTON LN Annexation L2-A 53.46$ 0174-621-28-0000 808 LEXINGTON LN Annexation L2-A 44.55$ 0174-621-29-0000 804 LEXINGTON LN Annexation L2-A 44.55$ 0174-621-30-0000 800 LEXINGTON LN Annexation L2-A 44.55$ 0174-621-31-0000 1620 SHEFFIELD LN Annexation L2-A 44.55$ 0174-621-32-0000 1616 SHEFFIELD LN Annexation L2-A 44.55$ 0174-621-33-0000 769 CONCORD LN Annexation L2-A 44.55$
0174-621-34-0000 811 CONCORD LN Annexation L2-A 44.55$
0174-621-35-0000 815 CONCORD LN Annexation L2-A 53.46$
0175-491-01-0000 1521 REBECCA CREST Original 1-C 1,572.77$ 0175-491-02-0000 REBECCA CREST Original 1-C 1,310.64$
0175-491-03-0000 REBECCA CREST Original 1-C 1,310.64$
0175-491-04-0000 1527 REBELLA CREST Original 1-C 1,310.64$ 0175-491-05-0000 1531 REBECCA CREST Original 1-C 1,310.64$ 0175-491-06-0000 1533 REBECCA CREST Original 1-C 1,310.64$ 0175-491-07-0000 1535 REBECCA CREST Original 1-C 1,310.64$ 0175-491-08-0000 1537 REBECCA CREST Original 1-C 1,310.64$ 0175-491-09-0000 1541 REBECCA CREST Original 1-C 1,572.77$ 0176-044-15-0000 605 VALLEY VIEW DR Annexation L4-Q 6.00$ 0176-402-04-0000 633 GOLDEN WEST DR Annexation L12-E 6.00$ 0176-402-06-0000 629 GOLDENWEST DR Annexation L12-D 6.00$ 0176-402-07-0000 627 GOLDEN WEST DR Annexation L12-C 6.00$ 0176-402-08-0000 GOLDEN WEST DR Annexation L12-B 6.00$
0176-402-09-0000 623 GOLDEN WEST DR Annexation L12-A 6.00$ 0176-441-18-0000 1581 FRANKLIN AVE Annexation L5-C 78.37$ 0176-441-19-0000 1617 GARDEN ST Annexation L5-C 86.20$
0176-441-20-0000 1613 GARDEN ST Annexation L5-C 86.20$
0176-441-21-0000 1609 GARDEN ST Annexation L5-C 86.20$
0176-441-22-0000 1583 FRANKLIN AVE Annexation L5-C 86.20$ 0176-441-23-0000 210 CANDY LN Annexation L5-C 78.37$
0176-441-24-0000 226 CANDY LN Annexation L5-C 78.37$
0176-441-25-0000 242 CANDY LN Annexation L5-C 78.37$
0176-441-26-0000 250 CANDY LN Annexation L5-C 78.37$
0176-441-27-0000 258 CANDY LN Annexation L5-C 78.37$
0176-521-01-0000 1080 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-02-0000 1070 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-03-0000 1060 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-04-0000 1050 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-05-0000 1040 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-06-0000 1030 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-07-0000 1020 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-08-0000 1010 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-09-0000 1000 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-10-0000 912 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-11-0000 908 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-12-0000 904 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-13-0000 900 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-18-0000 1920 HORSE TRAIL DR Annexation L10-H 6.00$ Fiscal Year 2022/23 Page 6 of 11
Redlands Regular Meeting of 07-02-24
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APN SITUS ADDRESS ANNEXATION CHARGE
City of Redlands
Landscape Maintenance District No. 1 - Appendix D
Fiscal Year 2024/25
Assessment Roll (Sorted by APN)
0176-521-19-0000 1910 HORSE TRAIL DR Annexation L10-H 6.00$ 0176-521-20-0000 1900 HORSE TRAIL DR Annexation L10-H 6.00$ 0176-521-21-0000 1011 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-22-0000 1021 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-23-0000 1031 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-27-0000 1061 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-28-0000 1041 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-29-0000 907 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-30-0000 949 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-31-0000 901 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-521-32-0000 951 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-531-01-0000 948 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-531-02-0000 944 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-531-03-0000 940 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-531-07-0000 924 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-531-08-0000 920 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-531-09-0000 916 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-531-12-0000 921 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-531-13-0000 931 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-531-18-0000 911 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-531-20-0000 936 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-531-21-0000 928 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-531-22-0000 932 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-531-24-0000 915 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-531-25-0000 947 SUNSET HILLS LN Annexation L10-H 6.00$ 0176-531-26-0000 945 SUNSET HILLS LN Annexation L10-H 6.00$ 0292-032-39-0000 1251 RESEARCH DR Annexation L3-A 195.55$ 0292-032-40-0000 1115 RESEARCH DR Annexation L3-A 39.88$ 0292-032-41-0000 1110 RESEARCH DR Annexation L3-A 62.73$ 0292-032-42-0000 2351 LUGONIA AVE Annexation L3-A 301.84$ 0292-033-11-0000 1101 N CALIFORNIA ST Annexation L4-C 6.00$ 0292-033-13-0000 1101 N CALIFORNIA ST Annexation L12-H 6.00$ 0292-034-16-0000 941 CALIFORNIA ST Annexation L4-N 6.00$ 0292-063-45-0000 1720 W REDLANDS BLVD Annexation L10-C 6.00$ 0292-064-13-0000 2094 W REDLANDS BLVD Annexation L6-H 6.00$ 0292-064-17-0000 2098 W REDLANDS BLVD Annexation L6-H 6.00$ 0292-064-21-0000 2046 REDLANDS BLVD Annexation L6-H 6.00$ 0292-064-22-0000 2072 W REDLANDS BLVD Annexation L6-H 6.00$ 0292-064-23-0000 2070 W REDLANDS BLVD Annexation L6-H 6.00$ 0292-064-24-0000 2050 REDLANDS BLVD Annexation L6-H 6.00$ 0292-064-25-0000 2068 W REDLANDS BLVD Annexation L6-H 6.00$ 0292-064-26-0000 2062 REDLANDS BLVD Annexation L6-H 6.00$ 0292-064-27-0000 2052 REDLANDS BLVD Annexation L6-H 6.00$ 0292-152-39-0000 2015 PARK AVE Annexation L10-B 6.00$
0292-153-24-0000 1915 REDLANDS BLVD Annexation L5-A 6.00$ 0292-153-25-0000 1911 REDLANDS BLVD Annexation L5-A 6.00$ 0292-153-26-0000 721 NEVADA ST Annexation L5-A 6.00$
0292-153-27-0000 721 NEVADA ST Annexation L5-A 6.00$
0292-154-12-0000 1991 PARK AVE Annexation L8-D 6.00$
0292-156-21-0000 1717 PARK AVE Annexation L4-V 6.00$
0292-157-16-0000 1625 W REDLANDS BLVD Annexation L9-A 6.00$ 0292-157-20-0000 560 IOWA ST Annexation L12-J 6.00$
0292-157-31-0000 1615 REDLANDS BLVD Annexation L5-G 6.00$ 0292-158-15-0000 ALABAMA ST Annexation L11-B 6.00$
0292-165-15-0000 1890 ORANGE AVE Annexation L6-F 6.00$
Fiscal Year 2022/23 Page 7 of 11
Redlands Regular Meeting of 07-02-24
226 of 864

APN SITUS ADDRESS ANNEXATION CHARGE
City of Redlands
Landscape Maintenance District No. 1 - Appendix D
Fiscal Year 2024/25
Assessment Roll (Sorted by APN)
0292-166-11-0000 1710 BARTON RD Annexation L4-K 6.00$
0292-182-30-0000 614 ALABAMA ST Annexation L4-T 6.00$
0292-182-31-0000 614 ALABAMA ST Annexation L4-T 6.00$
0292-192-11-0000 301 TENNESSEE ST Annexation L7-E 6.00$ 0292-201-37-0000 141 KANSAS ST Annexation L7-B 6.00$
0292-201-39-0000 125 KANSAS ST Annexation L7-B 6.00$
0292-201-40-0000 210 BUSINESS CENTER CT Annexation L7-B 6.00$ 0292-202-17-0000 298 KANSAS ST Annexation L10-A 6.00$
0292-202-18-0000 KANSAS ST Annexation L10-A 6.00$
0292-251-10-0000 1280 ALABAMA ST Annexation L12-G 6.00$ 0292-310-07-0000 633 AMIGOS DR Annexation L6-B 6.00$
0292-310-36-0000 617 AMIGOS DR Annexation L7-F 6.00$
0292-321-10-0000 1981 W LUGONIA AVE Annexation L4-G 6.00$ 0292-331-15-0000 1910 ORANGE TREE LN Annexation L5-E 6.00$ 0292-331-16-0000 1902 ORANGE TREE LN Annexation L5-E 6.00$ 0292-341-17-0000 1751 PLUM LN Annexation L12-I 6.00$
0292-341-24-0000 1711 PLUM LN Annexation L11-A 6.00$
0292-341-25-0000 1741 PLUM LN Annexation L11-A 6.00$
0292-351-08-0000 1806 ORANGE TREE LN Annexation L11-C 6.00$ 0292-381-08-0000 1653 PLUM LN Annexation L6-G 6.00$
0292-441-11-0000 1230 INDIANA CT Annexation L5-B 6.00$
0292-441-12-0000 1226 INDIANA CT Annexation L5-B 6.00$
0292-441-13-0000 1222 INDIANA CT Annexation L5-B 6.00$
0292-441-14-0000 1214 INDIANA CT Annexation L5-B 6.00$
0292-441-15-0000 1210 INDIANA CT Annexation L5-B 6.00$
0293-172-16-0000 1500 BARTON RD Annexation L4-B 27.00$
0293-172-17-0000 1536 BARTON RD Annexation L4-B 27.00$
0293-172-18-0000 1500 BARTON RD Annexation L4-B 6.00$
0293-421-01-0000 1809 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-02-0000 1812 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-03-0000 1810 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-04-0000 1808 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-05-0000 1806 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-06-0000 1804 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-07-0000 1802 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-08-0000 1800 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-09-0000 1746 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-10-0000 1744 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-11-0000 1742 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-12-0000 1740 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-13-0000 1738 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-14-0000 1736 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-15-0000 1734 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-16-0000 1732 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-17-0000 1730 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-18-0000 1726 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-19-0000 1724 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-20-0000 1720 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-21-0000 1716 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-22-0000 1706 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-23-0000 1700 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-24-0000 1701 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-25-0000 1703 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-26-0000 1705 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-27-0000 1707 MORNING DOVE LN Annexation L12-F 6.00$ Fiscal Year 2022/23 Page 8 of 11
Redlands Regular Meeting of 07-02-24
227 of 864

APN SITUS ADDRESS ANNEXATION CHARGE
City of Redlands
Landscape Maintenance District No. 1 - Appendix D
Fiscal Year 2024/25
Assessment Roll (Sorted by APN)
0293-421-28-0000 1709 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-29-0000 1711 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-30-0000 1715 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-31-0000 1717 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-32-0000 1719 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-33-0000 1721 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-34-0000 1723 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-35-0000 1725 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-36-0000 1727 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-37-0000 1729 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-38-0000 1731 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-39-0000 1733 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-40-0000 1735 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-41-0000 1737 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-42-0000 1743 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-43-0000 1747 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-44-0000 1803 MORNING DOVE LN Annexation L12-F 6.00$ 0293-421-45-0000 1805 MORNING DOVE LN Annexation L12-F 6.00$ 0294-091-47-0000 SMILEY RIDGE Annexation L5-F 6.00$
0294-091-48-0000 1821 SMILEY RIDGE Annexation L5-F 6.00$ 1212-041-01-0000 1021 E PIONEER AVE Annexation L10-F 6.00$ 1212-081-54-0000 1709 DEANNA Annexation L1-B 101.35$
1212-081-55-0000 1711 DEANNA Annexation L1-B 101.35$
1212-081-56-0000 1715 DEANNA Annexation L1-B 101.35$
1212-081-57-0000 1719 DEANNA Annexation L1-B 101.35$
1212-081-58-0000 1723 DEANNA Annexation L1-B 101.35$
1212-081-59-0000 1727 DEANNA WY Annexation L1-B 101.35$ 1212-081-60-0000 1731 DEANNA Annexation L1-B 101.35$
1212-081-61-0000 1712 DEANNA Annexation L1-B 101.35$
1212-081-62-0000 1708 DEANNA Annexation L1-B 101.35$
1212-141-01-0000 1009 DOYLE Annexation L1-A 92.57$
1212-141-02-0000 1013 DOYLE Annexation L1-A 92.57$
1212-141-03-0000 1017 DOYLE Annexation L1-A 92.57$
1212-141-04-0000 1021 DOYLE Annexation L1-A 92.57$
1212-141-05-0000 1025 DOYLE ST Annexation L1-A 92.57$
1212-141-06-0000 1029 DOYLE Annexation L1-A 92.57$
1212-141-07-0000 1033 DOYLE Annexation L1-A 92.57$
1212-141-08-0000 1037 DOYLE AVE Annexation L1-A 92.57$
1212-141-09-0000 1041 DOYLE Annexation L1-A 92.57$
1212-141-10-0000 1045 DOYLE Annexation L1-A 92.57$
1212-141-11-0000 1058 STICKNEY Annexation L1-A 92.57$
1212-141-12-0000 1054 STICKNEY Annexation L1-A 92.57$
1212-141-13-0000 1050 STICKNEY Annexation L1-A 92.57$
1212-141-14-0000 1046 STICKNEY Annexation L1-A 92.57$
1212-141-15-0000 1042 STICKNEY Annexation L1-A 92.57$
1212-141-16-0000 1038 STICKNEY CIR Annexation L1-A 101.83$ 1212-141-17-0000 1034 STICKNEY Annexation L1-A 101.83$
1212-141-18-0000 1030 STICKNEY DR Annexation L1-A 101.83$ 1212-141-19-0000 1026 STICKNEY CIR Annexation L1-A 101.83$ 1212-141-20-0000 1022 STICKNEY AVE Annexation L1-A 101.83$ 1212-141-21-0000 1018 STICKNEY Annexation L1-A 101.83$
1212-141-22-0000 1014 STICKNEY Annexation L1-A 101.83$
1212-141-23-0000 1010 STICKNEY Annexation L1-A 101.83$
1212-141-24-0000 1006 STICKNEY Annexation L1-A 101.83$
1212-141-25-0000 1007 STICKNEY Annexation L1-A 92.57$
Fiscal Year 2022/23 Page 9 of 11
Redlands Regular Meeting of 07-02-24
228 of 864

APN SITUS ADDRESS ANNEXATION CHARGE
City of Redlands
Landscape Maintenance District No. 1 - Appendix D
Fiscal Year 2024/25
Assessment Roll (Sorted by APN)
1212-141-26-0000 1011 STICKNEY Annexation L1-A 92.57$
1212-141-27-0000 1015 STICKNEY Annexation L1-A 92.57$
1212-141-28-0000 1019 STICKNEY Annexation L1-A 92.57$
1212-141-29-0000 1023 STICKNEY Annexation L1-A 92.57$
1212-141-30-0000 1027 STICKNEY Annexation L1-A 92.57$
1212-141-31-0000 1031 STICKNEY Annexation L1-A 92.57$
1212-141-32-0000 1032 DOYLE Annexation L1-A 92.57$
1212-141-33-0000 1028 DOYLE Annexation L1-A 92.57$
1212-141-34-0000 1024 DOYLE AVE Annexation L1-A 92.57$
1212-141-35-0000 1020 DOYLE Annexation L1-A 92.57$
1212-141-36-0000 1016 DOYLE Annexation L1-A 92.57$
1212-141-37-0000 1012 DOYLE Annexation L1-A 92.57$
1212-141-38-0000 1008 DOYLE Annexation L1-A 92.57$
1212-141-39-0000 1601 DEANNA Annexation L1-B 111.48$
1212-141-40-0000 1605 DEANNA Annexation L1-B 101.35$
1212-141-41-0000 1609 DEANNA Annexation L1-B 101.35$
1212-141-42-0000 1613 DEANNA Annexation L1-B 101.35$
1212-141-43-0000 1617 DEANNA Annexation L1-B 101.35$
1212-141-44-0000 1621 DEANNA Annexation L1-B 101.35$
1212-141-45-0000 1625 DEANNA Annexation L1-B 101.35$
1212-141-46-0000 1701 DEANNA Annexation L1-B 101.35$
1212-141-47-0000 1705 DEANNA Annexation L1-B 101.35$
1212-141-48-0000 1704 DEANNA WY Annexation L1-B 101.35$ 1212-141-49-0000 1700 DEANNA Annexation L1-B 101.35$
1212-141-50-0000 1622 DEANNA Annexation L1-B 101.35$
1212-141-51-0000 1618 DEANNA Annexation L1-B 101.35$
1212-141-52-0000 1614 DEANNA Annexation L1-B 101.35$
1212-141-53-0000 1606 DEANNA Annexation L1-B 101.35$
1212-141-54-0000 1602 DEANNA Annexation L1-B 111.48$
1212-191-60-0000 1572 GROVE ST Annexation L4-W 6.00$
1212-191-61-0000 1588 GROVE ST Annexation L4-W 6.00$
1212-191-62-0000 1564 GROVE ST Annexation L4-W 6.00$
1212-191-63-0000 1560 GROVE ST Annexation L4-W 6.00$
1212-191-64-0000 1556 GROVE ST Annexation L4-W 6.00$
1212-191-65-0000 1552 GROVE ST Annexation L4-W 6.00$
1212-191-66-0000 1548 GROVE ST Annexation L4-W 6.00$
1212-191-67-0000 1544 GROVE ST Annexation L4-W 6.00$
1212-191-68-0000 1540 GROVE ST Annexation L4-W 6.00$
1212-191-69-0000 1536 GROVE ST Annexation L4-W 6.00$
1212-191-70-0000 1541 KELLY AVE Annexation L4-W 6.00$
1212-191-71-0000 1545 KELLY AVE Annexation L4-W 6.00$
1212-191-72-0000 1549 KELLY AVE Annexation L4-W 6.00$
1212-191-73-0000 1553 KELLY AVE Annexation L4-W 6.00$
1212-191-74-0000 1557 KELLY AVE Annexation L4-W 6.00$
1212-191-75-0000 1561 KELLY ST Annexation L4-W 6.00$
1212-191-76-0000 1565 KELLY ST Annexation L4-W 6.00$
1212-191-77-0000 1569 KELLY ST Annexation L4-W 6.00$
1212-191-78-0000 1573 KELLY ST Annexation L4-W 6.00$
1212-191-79-0000 1577 KELLY ST Annexation L4-W 6.00$
1212-201-01-0000 1572 NELSON ST Annexation L6-E 6.00$
1212-201-02-0000 1568 NELSON ST Annexation L6-E 6.00$
1212-201-03-0000 1560 NELSON ST Annexation L6-E 6.00$
1212-201-04-0000 1556 NELSON ST Annexation L6-E 6.00$
1212-201-05-0000 1552 NELSON ST Annexation L6-E 6.00$
1212-201-06-0000 1548 NELSON ST Annexation L6-E 6.00$
Fiscal Year 2022/23 Page 10 of 11
Redlands Regular Meeting of 07-02-24
229 of 864

APN SITUS ADDRESS ANNEXATION CHARGE
City of Redlands
Landscape Maintenance District No. 1 - Appendix D
Fiscal Year 2024/25
Assessment Roll (Sorted by APN)
1212-201-07-0000 1540 NELSON ST Annexation L6-E 6.00$
1212-201-08-0000 1536 NELSON ST Annexation L6-E 6.00$
1212-201-09-0000 1528 NELSON ST Annexation L6-E 6.00$
1212-201-10-0000 1524 NELSON ST Annexation L6-E 6.00$
1212-201-11-0000 1520 NELSON ST Annexation L6-E 6.00$
1212-201-12-0000 1346 PARADISE WY Annexation L6-E 6.00$ 1212-201-13-0000 1343 PENNSYLVANIA AVE Annexation L6-E 6.00$ 1212-201-14-0000 1349 PENNSYLVANIA AVE Annexation L6-E 6.00$ 1212-201-15-0000 1350 PARADISE WY Annexation L6-E 6.00$ 1212-201-16-0000 1354 PARADISE WY Annexation L6-E 6.00$ 1212-201-17-0000 1521 MORIARTY ST Annexation L6-E 6.00$ 1212-201-18-0000 1525 MORIARTY ST Annexation L6-E 6.00$ 1212-201-19-0000 1529 MORIARTY ST Annexation L6-E 6.00$ 1212-201-20-0000 1533 MORIARTY ST Annexation L6-E 6.00$ 1212-201-21-0000 1537 MORIARTY ST Annexation L6-E 6.00$ 1212-201-22-0000 1541 MORIARTY ST Annexation L6-E 6.00$ 1212-201-23-0000 1545 MORIARTY ST Annexation L6-E 6.00$ 1212-201-24-0000 1549 MORIARTY ST Annexation L6-E 6.00$ 1212-201-25-0000 1553 MORIARTY ST Annexation L6-E 6.00$ 1212-201-26-0000 1557 MORIARTY ST Annexation L6-E 6.00$ 1212-201-27-0000 1561 MORIARTY ST Annexation L6-E 6.00$ Summary Fields Value
APN total count: 571
CHARGE total sum: 28,784.34$
Fiscal Year 2022/23 Page 11 of 11
Redlands Regular Meeting of 07-02-24
230 of 864
1 I:\cmo\Ordinances\2970 Establishing FY24-25 Annual Assessments for SLMD No. 1 Adoption.docx-ms

ORDINANCE NO. 2970

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF REDLANDS ESTABLISHING FISCAL YEAR 2024/25 ANNUAL ASSESSMENTS FOR STREET LIGHTING MAINTENANCE DISTRICT NO. 1 IN ACCORDANCE WITH THE LIGHTING AND LANDSCAPING ACT OF 1972
WHEREAS, on September 19, 1989, City Council ordered the formation of Street Lighting District No. 1 (the “District”), pursuant to Chapter 2.5 of Part 1 of Division 2 of Title 5 (commencing with Section 53311) of the California Government Code, commonly known as the "Mello-Roos Community Facilities Act of 1982" (the "Act"); and WHEREAS, the purpose of the District is to ensure satisfactory levels of funding for street lighting maintenance are provided. District assessments provide funding to generate funding for electricity to power street lights, labor, material, and equipment to replace burned out or damaged street light bulbs, and damaged street light poles for properties annexed into the district, and to provide administrative management of the District; and,

NOW, THEREFORE, the City Council of the City of Redlands, acting in its capacity as the legislative body of Street Lighting Maintenance District No. 1, ORDAINS as follows:

Section 1. The above recitals are all true and correct.

Section 3. Properties or entities of the state, federal or other local governments shall, except as otherwise provided in Sections 53317.3 and 53317.5 of the Act, be exempt from the special tax.

Redlands Regular Meeting of 07-02-24
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2 I:\cmo\Ordinances\2970 Establishing FY24-25 Annual Assessments for SLMD No. 1 Adoption.docx-ms

Section 5. All of the collections of the special tax shall be used as provided for in the Act and the Resolution of Formation.

________________________
Eddie Tejeda, Mayor
ATTEST:

____________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 07-02-24
232 of 864
3 I:\cmo\Ordinances\2970 Establishing FY24-25 Annual Assessments for SLMD No. 1 Adoption.docx-ms

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Jeanne Donaldson, City Clerk

Redlands Regular Meeting of 07-02-24
233 of 864
4 I:\cmo\Ordinances\2970 Establishing FY24-25 Annual Assessments for SLMD No. 1 Adoption.docx-ms

EXHIBIT “A”
Appendix D from Engineer’s Report, Roll 2024

Redlands Regular Meeting of 07-02-24
234 of 864

APN SITUS ADDRESS ANNEXATION ZONE CHARGE
0167-081-13-0000 Annexation S10-E Zone 1 & 3 $13.76
0167-081-14-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-15-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-16-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-17-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-18-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-19-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-20-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-21-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-22-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-23-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-24-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-25-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-26-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-27-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-28-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-29-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-30-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-31-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-32-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-33-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-34-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-35-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-36-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-37-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-38-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-39-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-40-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-41-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-42-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-43-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-44-0000 Annexation S10-E Zone 1 & 3 13.76
0167-081-45-0000 Annexation S10-E Zone 1 & 3 13.76
0167-101-13-0000 Annexation S7-E Zone 1 & 3 198.10
0167-231-19-0000 Annexation S1-D Zone 3 20.05
0167-231-20-0000 Annexation S1-D Zone 3 20.05
0167-231-21-0000 Annexation S1-D Zone 3 20.05
0167-271-61-0000 Annexation S3-D Zone 3 100.25
0167-851-39-0000 Annexation S5-B Zone 1 14.05
0167-851-40-0000 Annexation S5-B Zone 1 14.05
0167-851-41-0000 Annexation S5-B Zone 1 14.05
0167-851-42-0000 Annexation S5-B Zone 1 14.05
0167-851-43-0000 Annexation S5-B Zone 1 14.05
0167-851-44-0000 Annexation S5-B Zone 1 14.05
0167-851-45-0000 Annexation S5-B Zone 1 14.05
0167-851-46-0000 Annexation S5-B Zone 1 14.05
0167-851-47-0000 Annexation S5-B Zone 1 14.05
0167-851-48-0000 Annexation S5-B Zone 1 14.05
0167-851-49-0000 Annexation S5-B Zone 1 14.05
0167-851-50-0000 Annexation S5-B Zone 1 14.05
0167-851-51-0000 Annexation S5-B Zone 1 14.05
0167-851-52-0000 Annexation S5-B Zone 1 14.05
0167-851-53-0000 Annexation S5-B Zone 1 14.05
0167-851-54-0000 Annexation S5-B Zone 1 14.05
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
Redlands Regular Meeting of 07-02-24
235 of 864

APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0167-851-55-0000 Annexation S5-B Zone 1 14.05
0167-851-56-0000 Annexation S5-B Zone 1 14.05
0167-861-37-0000 Annexation S5-B Zone 1 14.05
0167-861-38-0000 Annexation S5-B Zone 1 14.05
0167-861-39-0000 Annexation S5-B Zone 1 14.05
0167-861-40-0000 Annexation S5-B Zone 1 14.05
0167-861-41-0000 Annexation S5-B Zone 1 14.05
0167-861-42-0000 Annexation S5-B Zone 1 14.05
0167-861-43-0000 Annexation S5-B Zone 1 14.05
0167-861-44-0000 Annexation S5-B Zone 1 14.05
0167-861-45-0000 Annexation S5-B Zone 1 14.05
0167-861-46-0000 Annexation S5-B Zone 1 14.05
0167-861-47-0000 Annexation S5-B Zone 1 14.05
0167-861-48-0000 Annexation S5-B Zone 1 14.05
0167-861-49-0000 Annexation S5-B Zone 1 14.05
0167-861-50-0000 Annexation S5-B Zone 1 14.05
0167-861-51-0000 Annexation S5-B Zone 1 14.05
0167-861-52-0000 Annexation S5-B Zone 1 14.05
0167-861-53-0000 Annexation S5-B Zone 1 14.05
0167-861-54-0000 Annexation S5-B Zone 1 14.05
0168-271-13-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-14-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-15-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-16-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-17-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-18-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-19-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-20-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-21-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-22-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-23-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-24-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-25-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-26-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-27-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-28-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-29-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-30-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-31-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-32-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-33-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-34-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-35-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-36-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-37-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-38-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-39-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-40-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-41-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-42-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-43-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-44-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-45-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-46-0000 Annexation S10-U Zone 1, 3 & 4 14.32
Redlands Regular Meeting of 07-02-24
236 of 864

APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0168-271-47-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-271-48-0000 Annexation S10-U Zone 1, 3 & 4 14.32
0168-731-01-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-02-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-03-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-04-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-05-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-06-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-07-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-08-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-09-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-10-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-11-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-12-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-13-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-14-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-15-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-16-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-17-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-18-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-19-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-20-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-21-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-22-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-23-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-24-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-731-25-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-01-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-02-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-03-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-04-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-05-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-06-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-07-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-08-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-09-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-10-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-11-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-12-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-13-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-14-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-15-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-16-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-17-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-18-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-19-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-20-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-21-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-22-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-23-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-24-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-25-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-26-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-27-0000 Annexation S10-C Zone 1, 3 & 4 17.12
Redlands Regular Meeting of 07-02-24
237 of 864

APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0168-741-28-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-29-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-30-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-31-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-32-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-33-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-34-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-35-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-36-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-37-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-38-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-39-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-40-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-41-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-42-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-43-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-44-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-45-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-46-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-47-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-48-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-49-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-50-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-51-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-52-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-53-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-54-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-55-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-56-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-57-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-58-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-59-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-60-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-61-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-62-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-63-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-64-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-65-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-66-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-67-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-68-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-69-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-70-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-71-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-72-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-73-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-74-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-75-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-76-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-77-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-741-78-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-01-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-02-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-03-0000 Annexation S10-C Zone 1, 3 & 4 17.12
Redlands Regular Meeting of 07-02-24
238 of 864

APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0168-751-04-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-05-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-06-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-07-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-08-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-09-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-10-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-11-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-12-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-13-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-14-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-15-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-16-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-17-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-18-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-19-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-20-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-21-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-22-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-23-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-24-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-25-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-26-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-27-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-28-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-29-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-30-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-31-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-32-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-33-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-34-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-35-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-36-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-37-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-38-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-39-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-40-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-41-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-42-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-43-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-44-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-45-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-46-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-47-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-48-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-49-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-50-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-51-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-52-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-53-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-54-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-55-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-751-56-0000 Annexation S10-C Zone 1, 3 & 4 17.12
0168-771-01-0000 Annexation S10-H Zone 1 & 4 15.27
Redlands Regular Meeting of 07-02-24
239 of 864

APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0168-771-02-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-03-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-04-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-05-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-06-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-07-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-08-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-09-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-10-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-11-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-12-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-13-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-14-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-15-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-16-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-17-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-18-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-19-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-20-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-21-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-22-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-23-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-24-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-25-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-26-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-27-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-28-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-29-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-30-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-31-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-32-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-33-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-34-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-35-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-36-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-37-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-38-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-39-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-40-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-41-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-42-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-43-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-44-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-45-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-46-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-47-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-48-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-49-0000 Annexation S10-H Zone 1 & 4 15.27
0168-771-50-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-01-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-02-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-03-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-04-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-05-0000 Annexation S10-H Zone 1 & 4 15.27
Redlands Regular Meeting of 07-02-24
240 of 864

APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0168-781-06-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-07-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-08-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-09-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-10-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-11-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-12-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-13-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-14-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-15-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-16-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-17-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-18-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-19-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-20-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-21-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-22-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-23-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-24-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-25-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-26-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-27-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-28-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-29-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-30-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-31-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-32-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-33-0000 Annexation S10-H Zone 1 & 4 15.27
0168-781-34-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-01-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-02-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-03-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-04-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-05-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-06-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-07-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-08-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-09-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-10-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-11-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-12-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-13-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-14-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-15-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-16-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-17-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-18-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-19-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-20-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-21-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-22-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-23-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-24-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-25-0000 Annexation S10-H Zone 1 & 4 15.27
Redlands Regular Meeting of 07-02-24
241 of 864

APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0168-791-26-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-27-0000 Annexation S10-H Zone 1 & 4 15.27
0168-791-28-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-01-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-02-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-03-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-04-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-05-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-06-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-07-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-08-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-09-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-10-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-11-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-12-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-13-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-14-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-15-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-16-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-17-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-18-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-19-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-20-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-21-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-22-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-23-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-24-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-25-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-26-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-27-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-28-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-29-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-30-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-31-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-32-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-33-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-34-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-35-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-36-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-37-0000 Annexation S10-H Zone 1 & 4 15.27
0168-801-38-0000 Annexation S10-H Zone 1 & 4 15.27
0169-011-32-0000 Annexation S10-J Zone 4 29.44
0169-011-33-0000 Annexation S10-J Zone 4 29.44
0169-011-34-0000 Annexation S10-J Zone 4 29.44
0169-011-35-0000 Annexation S10-J Zone 4 29.44
0169-011-38-0000 Annexation S10-J Zone 4 14.72
0169-011-39-0000 Annexation S10-J Zone 4 14.72
0169-043-14-0000 Annexation S4-D Zone 1 58.35
0169-053-12-0000 Annexation S1-L Zone 3 20.05
0169-131-33-0000 Annexation S1-F Zone 1 19.45
0169-142-11-0000 Annexation S1-I Zone 3 20.05
0169-182-02-0000 Annexation S1-P Zone 1 12.97
0169-182-03-0000 Annexation S1-P Zone 1 12.97
0169-182-04-0000 Annexation S1-P Zone 1 12.97
Redlands Regular Meeting of 07-02-24
242 of 864

APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0169-212-17-0000 Annexation S1-Y Zone 3 60.15
0169-212-18-0000 Annexation S1-Y Zone 3 20.05
0169-212-19-0000 Annexation S1-Y Zone 3 20.05
0169-212-20-0000 Annexation S1-Y Zone 3 40.10
0169-212-21-0000 Annexation S1-Y Zone 3 80.20
0169-212-22-0000 Annexation S1-Y Zone 3 60.15
0169-212-23-0000 Annexation S1-Y Zone 3 20.05
0169-212-24-0000 Annexation S1-Y Zone 3 20.05
0169-212-25-0000 Annexation S1-Y Zone 3 20.05
0169-212-26-0000 Annexation S1-Y Zone 3 20.05
0169-212-27-0000 Annexation S1-Y Zone 3 20.05
0169-272-29-0000 Annexation S10-Q Zone 1 65.48
0169-281-39-0000 Annexation S3-C Zone 3 20.05
0169-281-45-0000 Annexation S10-Q Zone 2 98.22
0169-281-46-0000 Annexation S10-Q Zone 1 32.74
0169-301-08-0000 Annexation S4-G Zone 4 7.01
0169-301-10-0000 Annexation S4-G Zone 4 7.01
0169-301-11-0000 Annexation S4-G Zone 4 7.01
0169-313-16-0000 Annexation S4-I Zone 1 77.80
0169-321-01-0000 Annexation S3-A Zone 3 40.10
0169-321-02-0000 Annexation S3-A Zone 3 40.10
0169-343-07-0000 Annexation S1-T Zone 3 20.05
0169-411-07-0000 Annexation S1-H Zone 4 105.15
0170-481-20-0000 Annexation S10-F Zone 1 & 4 17.28
0170-481-21-0000 Annexation S10-F Zone 1 & 4 17.28
0170-481-22-0000 Annexation S10-F Zone 1 & 4 17.28
0170-481-23-0000 Annexation S10-F Zone 1 & 4 17.28
0170-481-24-0000 Annexation S10-F Zone 1 & 4 17.28
0170-481-25-0000 Annexation S10-F Zone 1 & 4 17.28
0170-481-26-0000 Annexation S10-F Zone 1 & 4 17.28
0170-481-27-0000 Annexation S10-F Zone 1 & 4 17.28
0170-481-28-0000 Annexation S10-F Zone 1 & 4 17.28
0170-481-29-0000 Annexation S10-F Zone 1 & 4 17.28
0170-481-30-0000 Annexation S10-F Zone 1 & 4 17.28
0170-481-31-0000 Annexation S10-F Zone 1 & 4 17.28
0170-481-32-0000 Annexation S10-F Zone 1 & 4 17.28
0170-481-33-0000 Annexation S10-F Zone 1 & 4 17.28
0170-481-34-0000 Annexation S10-F Zone 1 & 4 17.28
0171-011-67-0000 Annexation S10-V Zone 1 19.45
0171-161-17-0000 Annexation S7-A Zone 3 181.54
0171-171-34-0000 Annexation S1-S Zone 3 99.15
0171-202-30-0000 Annexation S4-C Zone 3 40.10
0171-202-33-0000 Annexation S5-C Zone 1 19.45
0171-203-13-0000 Annexation S6-B Zone 1 38.90
0171-331-04-0000 Annexation S1-J Zone 3 20.05
0171-332-30-0000 Annexation S7-D Zone 1 38.90
0171-341-33-0000 Annexation S3-J Zone 3 80.20
0171-383-19-0000 Annexation S1-E Zone 3 20.05
0171-383-20-0000 Annexation S1-E Zone 3 20.05
0171-431-05-0000 Annexation S10-P Zone 3 120.30
0172-031-49-0000 Annexation S1-M Zone 3 20.05
0172-091-24-0000 Annexation S10-G Zone 1 26.93
0172-091-25-0000 Annexation S10-G Zone 1 26.93
0172-091-26-0000 Annexation S10-G Zone 1 26.93
Redlands Regular Meeting of 07-02-24
243 of 864

APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0172-091-27-0000 Annexation S10-G Zone 1 26.93
0172-091-28-0000 Annexation S10-G Zone 1 26.93
0172-091-29-0000 Annexation S10-G Zone 1 26.93
0172-091-30-0000 Annexation S10-G Zone 1 26.93
0172-091-31-0000 Annexation S10-G Zone 1 26.93
0172-091-32-0000 Annexation S10-G Zone 1 26.93
0172-091-33-0000 Annexation S10-G Zone 1 26.93
0172-091-34-0000 Annexation S10-G Zone 1 26.93
0172-091-35-0000 Annexation S10-G Zone 1 26.93
0172-091-36-0000 Annexation S10-G Zone 1 26.93
0172-121-03-0000 Annexation S8-A Zone 3 20.05
0172-121-10-0000 Annexation S10-O Zone 3 26.73
0172-121-11-0000 Annexation S10-O Zone 3 26.73
0172-121-14-0000 Annexation S10-O Zone 3 26.73
0172-301-14-0000 Annexation S4-A Zone 4 25.24
0172-301-15-0000 Annexation S4-A Zone 4 12.62
0172-301-16-0000 Annexation S4-A Zone 4 12.62
0172-301-17-0000 Annexation S4-A Zone 4 12.62
0172-301-18-0000 Annexation S10-B Zone 1 & 4 23.48
0172-301-19-0000 Annexation S10-B Zone 1 & 4 23.48
0172-301-20-0000 Annexation S10-B Zone 1 & 4 23.48
0172-301-21-0000 Annexation S10-B Zone 1 & 4 23.48
0172-301-22-0000 Annexation S10-B Zone 1 & 4 23.48
0172-301-26-0000 Annexation S10-B Zone 1 & 4 23.48
0173-251-21-0000 Annexation S10-N Zone 3 60.15
0174-021-41-0000 Annexation S5-E Zone 1 19.45
0174-021-42-0000 Annexation S5-E Zone 1 19.45
0174-261-15-0000 Annexation S7-G Zone 1 155.60
0174-281-33-0000 Annexation S9-B Zone 1 14.59
0174-281-34-0000 Annexation S9-B Zone 1 14.59
0174-281-35-0000 Annexation S9-B Zone 1 14.59
0174-281-37-0000 Annexation S9-B Zone 1 14.59
0174-621-01-0000 Annexation S1-N Zone 1 19.45
0174-621-02-0000 Annexation S1-N Zone 1 19.45
0174-621-03-0000 Annexation S1-N Zone 1 19.45
0174-621-04-0000 Annexation S1-N Zone 1 19.45
0174-621-05-0000 Annexation S1-N Zone 1 19.45
0174-621-06-0000 Annexation S1-N Zone 1 19.45
0174-621-07-0000 Annexation S1-N Zone 1 19.45
0174-621-08-0000 Annexation S1-N Zone 1 19.45
0174-621-09-0000 Annexation S1-N Zone 1 19.45
0174-621-10-0000 Annexation S1-N Zone 1 19.45
0174-621-11-0000 Annexation S1-N Zone 1 19.45
0174-621-12-0000 Annexation S1-N Zone 1 19.45
0174-621-13-0000 Annexation S1-N Zone 1 19.45
0174-621-14-0000 Annexation S1-N Zone 1 19.45
0174-621-15-0000 Annexation S1-N Zone 1 19.45
0174-621-16-0000 Annexation S1-N Zone 1 19.45
0174-621-17-0000 Annexation S1-N Zone 1 19.45
0174-621-18-0000 Annexation S1-N Zone 1 19.45
0174-621-19-0000 Annexation S1-N Zone 1 19.45
0174-621-20-0000 Annexation S1-N Zone 1 19.45
0174-621-21-0000 Annexation S1-N Zone 1 19.45
0174-621-22-0000 Annexation S1-N Zone 1 19.45
Redlands Regular Meeting of 07-02-24
244 of 864

APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0174-621-23-0000 Annexation S1-N Zone 1 19.45
0174-621-24-0000 Annexation S1-N Zone 1 19.45
0174-621-25-0000 Annexation S1-N Zone 1 19.45
0174-621-26-0000 Annexation S1-N Zone 1 19.45
0174-621-27-0000 Annexation S1-N Zone 1 19.45
0174-621-28-0000 Annexation S1-N Zone 1 19.45
0174-621-29-0000 Annexation S1-N Zone 1 19.45
0174-621-30-0000 Annexation S1-N Zone 1 19.45
0174-621-31-0000 Annexation S1-N Zone 1 19.45
0174-621-32-0000 Annexation S1-N Zone 1 19.45
0174-621-33-0000 Annexation S1-N Zone 1 19.45
0174-621-34-0000 Annexation S1-N Zone 1 19.45
0174-621-35-0000 Annexation S1-N Zone 1 19.45
0174-631-01-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-02-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-03-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-04-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-05-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-06-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-07-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-08-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-09-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-11-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-12-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-13-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-14-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-15-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-16-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-17-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-18-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-19-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-20-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-21-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-22-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-23-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-24-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-25-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-26-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-27-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-28-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-29-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-30-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-31-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-32-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-33-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-34-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-35-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-37-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-38-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-39-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-40-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-41-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-42-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-43-0000 Annexation S10-A Zone 1 & 3 25.19
Redlands Regular Meeting of 07-02-24
245 of 864

APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0174-631-44-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-45-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-46-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-47-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-48-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-49-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-50-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-51-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-52-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-53-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-54-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-55-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-56-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-57-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-58-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-63-0000 Annexation S10-A Zone 1 & 3 25.19
0174-631-64-0000 Annexation S10-A Zone 1 & 3 25.19
0176-014-16-0000 Annexation S10-R Zone 3 30.08
0176-014-17-0000 Annexation S10-R Zone 3 30.08
0176-441-18-0000 Annexation S2-D Zone 1 33.07
0176-441-19-0000 Annexation S2-D Zone 1 33.07
0176-441-20-0000 Annexation S2-D Zone 1 33.07
0176-441-21-0000 Annexation S2-D Zone 1 33.07
0176-441-22-0000 Annexation S2-D Zone 1 33.07
0176-441-23-0000 Annexation S2-D Zone 1 33.07
0176-441-24-0000 Annexation S2-D Zone 1 33.07
0176-441-25-0000 Annexation S2-D Zone 1 33.07
0176-441-26-0000 Annexation S2-D Zone 1 33.07
0176-441-27-0000 Annexation S2-D Zone 1 33.07
0176-521-01-0000 Annexation S7-H Zone 2 41.50
0176-521-02-0000 Annexation S7-H Zone 2 41.50
0176-521-03-0000 Annexation S7-H Zone 2 41.50
0176-521-04-0000 Annexation S7-H Zone 2 41.50
0176-521-05-0000 Annexation S7-H Zone 2 41.50
0176-521-06-0000 Annexation S7-H Zone 2 41.50
0176-521-07-0000 Annexation S7-H Zone 2 41.50
0176-521-08-0000 Annexation S7-H Zone 2 41.50
0176-521-09-0000 Annexation S7-H Zone 2 41.50
0176-521-10-0000 Annexation S7-H Zone 2 41.50
0176-521-11-0000 Annexation S7-H Zone 2 41.50
0176-521-12-0000 Annexation S7-H Zone 2 41.50
0176-521-13-0000 Annexation S7-H Zone 2 41.50
0176-521-18-0000 Annexation S7-H Zone 2 41.50
0176-521-19-0000 Annexation S7-H Zone 2 41.50
0176-521-20-0000 Annexation S7-H Zone 2 41.50
0176-521-21-0000 Annexation S7-H Zone 2 41.50
0176-521-22-0000 Annexation S7-H Zone 2 41.50
0176-521-23-0000 Annexation S7-H Zone 2 41.50
0176-521-27-0000 Annexation S7-H Zone 2 41.50
0176-521-28-0000 Annexation S7-H Zone 2 41.50
0176-521-29-0000 Annexation S7-H Zone 2 41.50
0176-521-30-0000 Annexation S7-H Zone 2 41.50
0176-521-31-0000 Annexation S7-H Zone 2 41.50
0176-521-32-0000 Annexation S7-H Zone 2 41.50
Redlands Regular Meeting of 07-02-24
246 of 864

APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0176-531-01-0000 Annexation S7-H Zone 2 41.50
0176-531-02-0000 Annexation S7-H Zone 2 41.50
0176-531-03-0000 Annexation S7-H Zone 2 41.50
0176-531-07-0000 Annexation S7-H Zone 2 41.50
0176-531-08-0000 Annexation S7-H Zone 2 41.50
0176-531-09-0000 Annexation S7-H Zone 2 41.50
0176-531-12-0000 Annexation S7-H Zone 2 41.50
0176-531-13-0000 Annexation S7-H Zone 2 41.50
0176-531-26-0000 Annexation S7-H Zone 2 41.50
0176-531-18-0000 Annexation S7-H Zone 2 41.50
0176-531-20-0000 Annexation S7-H Zone 2 41.50
0176-531-21-0000 Annexation S7-H Zone 2 41.50
0176-531-22-0000 Annexation S7-H Zone 2 41.50
0176-531-24-0000 Annexation S7-H Zone 2 41.50
0176-531-25-0000 Annexation S7-H Zone 2 41.50
0292-032-39-0000 Original District Zone 3 200.50
0292-032-40-0000 Original District Zone 3 40.10
0292-032-41-0000 Original District Zone 3 60.15
0292-032-42-0000 Original District Zone 3 320.80
0292-033-11-0000 Annexation S1-C Zone 4 231.33
0292-033-13-0000 Annexation S9-D Zone 3 80.20
0292-034-16-0000 Annexation S1-O Zone 3 20.05
0292-063-45-0000 Annexation S7-C Zone 4 42.06
0292-064-13-0000 Annexation S3-H Zone 4 84.12
0292-064-17-0000 Annexation S3-H Zone 4 84.12
0292-064-21-0000 Annexation S3-H Zone 4 84.12
0292-064-22-0000 Annexation S3-H Zone 4 42.06
0292-064-23-0000 Annexation S3-H Zone 4 42.06
0292-064-24-0000 Annexation S3-H Zone 4 147.21
0292-064-25-0000 Annexation S3-H Zone 4 42.06
0292-064-26-0000 Annexation S3-H Zone 4 21.03
0292-064-27-0000 Annexation S3-H Zone 4 21.03
0292-152-39-0000 Annexation S7-B Zone 3 100.25
0292-153-24-0000 Annexation S2-A Zone 3 80.20
0292-153-25-0000 Annexation S2-A Zone 3 80.20
0292-153-26-0000 Annexation S2-A Zone 3 40.10
0292-153-27-0000 Annexation S2-A Zone 3 40.10
0292-153-28-0000 Annexation S10-I Zone 1 & 4 59.43
0292-153-30-0000 Annexation S10-I Zone 1 & 4 19.81
0292-153-31-0000 Annexation S10-I Zone 1 & 4 59.43
0292-153-32-0000 Annexation S10-I Zone 1 & 4 19.81
0292-153-33-0000 Annexation S10-I Zone 1 & 4 19.81
0292-153-34-0000 Annexation S10-I Zone 1 & 4 19.81
0292-153-35-0000 Annexation S10-I Zone 1 & 4 19.81
0292-153-36-0000 Annexation S10-I Zone 1 & 4 19.81
0292-153-37-0000 Annexation S10-I Zone 1 & 4 19.81
0292-153-38-0000 Annexation S10-I Zone 1 & 4 19.81
0292-153-39-0000 Annexation S10-I Zone 1 & 4 79.24
0292-153-40-0000 Annexation S10-I Zone 1 & 4 19.81
0292-153-41-0000 Annexation S10-I Zone 1 & 4 19.81
0292-153-42-0000 Annexation S10-I Zone 1 & 4 19.81
0292-153-43-0000 Annexation S10-I Zone 1 & 4 19.81
0292-154-12-0000 Annexation S5-D Zone 3 100.25
0292-154-22-0000 Annexation S10-K Zone 1 & 4 80.96
Redlands Regular Meeting of 07-02-24
247 of 864

APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0292-154-23-0000 Annexation S10-K Zone 1 & 4 19.45
0292-154-24-0000 Annexation S10-K Zone 1 & 4 19.45
0292-154-25-0000 Annexation S10-K Zone 1 & 4 19.45
0292-156-21-0000 Annexation S1-W Zone 3 120.30
0292-157-16-0000 Annexation S6-A Zone 4 189.27
0292-157-20-0000 Annexation S9-E Zone 1 19.45
0292-157-31-0000 Annexation S2-H Zone 4 21.03
0292-158-17-0000 Annexation S8-B Zone 3 40.10
0292-165-15-0000 Annexation S3-F Zone 3 & 4 222.51
0292-166-11-0000 Annexation S1-K Zone 4 273.39
0292-182-30-0000 Annexation S1-U Zone 4 21.03
0292-182-31-0000 Annexation S1-U Zone 4 21.03
0292-192-11-0000 Annexation S4-E Zone 4 231.33
0292-201-37-0000 Annexation S4-B Zone 3 40.10
0292-201-39-0000 Annexation S4-B Zone 3 47.57
0292-310-07-0000 Annexation S3-B Zone 1 19.45
0292-310-36-0000 Annexation S4-F Zone 1 38.90
0292-310-42-0000 Annexation S10-M Zone 1 19.45
0292-321-10-0000 Annexation S1-G Zone 4 105.15
0292-331-15-0000 Annexation S2-F Zone 3 80.20
0292-331-16-0000 Annexation S2-F Zone 3 80.20
0292-381-08-0000 Annexation S3-G Zone 1 19.45
0292-441-11-0000 Annexation S2-B Zone 3 12.03
0292-441-12-0000 Annexation S2-B Zone 3 12.03
0292-441-13-0000 Annexation S2-B Zone 3 12.03
0292-441-14-0000 Annexation S2-B Zone 3 12.03
0292-441-15-0000 Annexation S2-B Zone 3 12.03
0293-172-16-0000 Annexation S1-B Zone 4 126.18
0293-172-17-0000 Annexation S1-B Zone 4 126.18
0293-172-18-0000 Annexation S1-B Zone 4 21.03
0293-421-01-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-02-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-03-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-04-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-05-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-06-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-07-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-08-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-09-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-10-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-11-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-12-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-13-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-14-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-15-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-16-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-17-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-18-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-19-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-20-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-21-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-22-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-23-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-24-0000 Annexation S9-A Zone 1 & 4 4.50
Redlands Regular Meeting of 07-02-24
248 of 864

APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0293-421-25-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-26-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-27-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-28-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-29-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-30-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-31-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-32-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-33-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-34-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-35-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-36-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-37-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-38-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-39-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-40-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-41-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-42-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-43-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-44-0000 Annexation S9-A Zone 1 & 4 4.50
0293-421-45-0000 Annexation S9-A Zone 1 & 4 4.50
0294-181-02-0000 Annexation S10-S Zone 1 & 3 49.54
0294-181-03-0000 Annexation S10-S Zone 1 & 3 49.54
0294-181-04-0000 Annexation S10-S Zone 1 & 3 49.54
0294-181-05-0000 Annexation S10-S Zone 1 & 3 49.54
0294-181-06-0000 Annexation S10-S Zone 1 & 3 49.54
0294-181-07-0000 Annexation S10-S Zone 1 & 3 49.54
0294-181-08-0000 Annexation S10-S Zone 1 & 3 49.54
0294-181-09-0000 Annexation S10-S Zone 1 & 3 49.54
0294-181-10-0000 Annexation S10-S Zone 1 & 3 49.54
0294-181-11-0000 Annexation S10-S Zone 1 & 3 49.54
0294-181-12-0000 Annexation S10-S Zone 1 & 3 49.54
0294-181-13-0000 Annexation S10-S Zone 1 & 3 49.54
0294-181-14-0000 Annexation S10-S Zone 1 & 3 49.54
0294-181-15-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-01-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-02-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-03-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-04-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-06-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-07-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-08-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-09-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-10-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-11-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-12-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-16-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-17-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-18-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-19-0000 Annexation S10-S Zone 1 & 3 49.54
0294-191-20-0000 Annexation S10-S Zone 1 & 3 49.54
0294-201-09-0000 Annexation S10-S Zone 1 & 3 49.54
0294-201-11-0000 Annexation S10-S Zone 1 & 3 49.54
0294-201-13-0000 Annexation S10-S Zone 1 & 3 49.54
Redlands Regular Meeting of 07-02-24
249 of 864

APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0294-201-15-0000 Annexation S10-S Zone 1 & 3 49.54
0294-201-19-0000 Annexation S10-S Zone 1 & 3 49.54
0294-201-21-0000 Annexation S10-S Zone 1 & 3 49.54
0294-201-27-0000 Annexation S10-S Zone 1 & 3 49.54
0294-201-28-0000 Annexation S10-S Zone 1 & 3 49.54
0294-211-02-0000 Annexation S10-S Zone 1 & 3 49.54
0294-211-03-0000 Annexation S10-S Zone 1 & 3 49.54
0294-211-04-0000 Annexation S10-S Zone 1 & 3 49.54
0294-211-06-0000 Annexation S10-S Zone 1 & 3 49.54
0294-211-07-0000 Annexation S10-S Zone 1 & 3 49.54
0294-211-08-0000 Annexation S10-S Zone 1 & 3 49.54
0294-211-09-0000 Annexation S10-S Zone 1 & 3 49.54
0294-211-10-0000 Annexation S10-S Zone 1 & 3 49.54
0294-211-12-0000 Annexation S10-S Zone 1 & 3 49.54
0294-211-13-0000 Annexation S10-S Zone 1 & 3 49.54
0294-222-01-0000 Annexation S10-T Zone 1 & 3 36.13
0294-222-02-0000 Annexation S10-T Zone 1 & 3 36.13
0294-222-03-0000 Annexation S10-T Zone 1 & 3 36.13
0294-222-04-0000 Annexation S10-T Zone 1 & 3 36.13
0294-222-05-0000 Annexation S10-T Zone 1 & 3 36.13
0294-222-06-0000 Annexation S10-T Zone 1 & 3 36.13
0294-222-07-0000 Annexation S10-T Zone 1 & 3 36.13
0294-222-08-0000 Annexation S10-T Zone 1 & 3 36.13
0294-222-09-0000 Annexation S10-T Zone 1 & 3 36.13
0294-222-10-0000 Annexation S10-T Zone 1 & 3 36.13
0294-222-11-0000 Annexation S10-T Zone 1 & 3 36.13
0294-222-12-0000 Annexation S10-T Zone 1 & 3 36.13
0294-232-01-0000 Annexation S10-T Zone 1 & 3 36.13
0294-232-02-0000 Annexation S10-T Zone 1 & 3 36.13
0294-232-03-0000 Annexation S10-T Zone 1 & 3 36.13
0294-232-04-0000 Annexation S10-T Zone 1 & 3 36.13
0294-232-05-0000 Annexation S10-T Zone 1 & 3 36.13
0294-232-06-0000 Annexation S10-T Zone 1 & 3 36.13
0294-232-07-0000 Annexation S10-T Zone 1 & 3 36.13
0294-242-01-0000 Annexation S10-T Zone 1 & 3 36.13
0294-242-02-0000 Annexation S10-T Zone 1 & 3 36.13
0294-242-03-0000 Annexation S10-T Zone 1 & 3 36.13
0294-242-04-0000 Annexation S10-T Zone 1 & 3 36.13
0294-242-05-0000 Annexation S10-T Zone 1 & 3 36.13
0294-242-06-0000 Annexation S10-T Zone 1 & 3 36.13
0294-252-01-0000 Annexation S10-T Zone 1 & 3 36.13
0294-252-02-0000 Annexation S10-T Zone 1 & 3 36.13
0294-252-03-0000 Annexation S10-T Zone 1 & 3 36.13
0294-252-04-0000 Annexation S10-T Zone 1 & 3 36.13
0294-252-05-0000 Annexation S10-T Zone 1 & 3 36.13
0294-252-06-0000 Annexation S10-T Zone 1 & 3 36.13
0294-252-07-0000 Annexation S10-T Zone 1 & 3 36.13
0294-252-08-0000 Annexation S10-T Zone 1 & 3 36.13
0294-252-09-0000 Annexation S10-T Zone 1 & 3 36.13
0294-252-10-0000 Annexation S10-T Zone 1 & 3 36.13
0294-252-11-0000 Annexation S10-T Zone 1 & 3 36.13
0294-252-12-0000 Annexation S10-T Zone 1 & 3 36.13
0294-252-13-0000 Annexation S10-T Zone 1 & 3 36.13
0294-262-01-0000 Annexation S10-T Zone 1 & 3 36.13
Redlands Regular Meeting of 07-02-24
250 of 864

APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
0294-262-02-0000 Annexation S10-T Zone 1 & 3 36.13
0294-262-03-0000 Annexation S10-T Zone 1 & 3 36.13
0294-262-04-0000 Annexation S10-T Zone 1 & 3 36.13
0294-262-05-0000 Annexation S10-T Zone 1 & 3 36.13
0294-262-06-0000 Annexation S10-T Zone 1 & 3 36.13
0294-262-07-0000 Annexation S10-T Zone 1 & 3 36.13
0294-262-08-0000 Annexation S10-T Zone 1 & 3 36.13
0294-262-09-0000 Annexation S10-T Zone 1 & 3 36.13
0294-262-10-0000 Annexation S10-T Zone 1 & 3 36.13
0294-262-11-0000 Annexation S10-T Zone 1 & 3 36.13
0294-262-12-0000 Annexation S10-T Zone 1 & 3 36.13
0294-262-13-0000 Annexation S10-T Zone 1 & 3 36.13
1212-021-01-0000 Annexation S10-D Zone 1 16.94
1212-021-02-0000 Annexation S10-D Zone 1 16.94
1212-021-03-0000 Annexation S10-D Zone 1 16.94
1212-021-04-0000 Annexation S10-D Zone 1 16.94
1212-021-05-0000 Annexation S10-D Zone 1 16.94
1212-021-06-0000 Annexation S10-D Zone 1 16.94
1212-021-07-0000 Annexation S10-D Zone 1 16.94
1212-021-08-0000 Annexation S10-D Zone 1 16.94
1212-021-09-0000 Annexation S10-D Zone 1 16.94
1212-021-10-0000 Annexation S10-D Zone 1 16.94
1212-021-11-0000 Annexation S10-D Zone 1 16.94
1212-021-12-0000 Annexation S10-D Zone 1 16.94
1212-021-13-0000 Annexation S10-D Zone 1 16.94
1212-021-14-0000 Annexation S10-D Zone 1 16.94
1212-021-15-0000 Annexation S10-D Zone 1 16.94
1212-021-16-0000 Annexation S10-D Zone 1 16.94
1212-021-17-0000 Annexation S10-D Zone 1 16.94
1212-021-18-0000 Annexation S10-D Zone 1 16.94
1212-021-19-0000 Annexation S10-D Zone 1 16.94
1212-021-20-0000 Annexation S10-D Zone 1 16.94
1212-021-21-0000 Annexation S10-D Zone 1 16.94
1212-021-22-0000 Annexation S10-D Zone 1 16.94
1212-021-23-0000 Annexation S10-D Zone 1 16.94
1212-021-24-0000 Annexation S10-D Zone 1 16.94
1212-021-25-0000 Annexation S10-D Zone 1 16.94
1212-021-26-0000 Annexation S10-D Zone 1 16.94
1212-021-27-0000 Annexation S10-D Zone 1 16.94
1212-021-28-0000 Annexation S10-D Zone 1 16.94
1212-021-29-0000 Annexation S10-D Zone 1 16.94
1212-021-30-0000 Annexation S10-D Zone 1 16.94
1212-021-31-0000 Annexation S10-D Zone 1 16.94
1212-021-32-0000 Annexation S10-D Zone 1 16.94
1212-021-33-0000 Annexation S10-D Zone 1 16.94
1212-021-34-0000 Annexation S10-D Zone 1 16.94
1212-021-35-0000 Annexation S10-D Zone 1 16.94
1212-021-36-0000 Annexation S10-D Zone 1 16.94
1212-021-37-0000 Annexation S10-D Zone 1 16.94
1212-021-38-0000 Annexation S10-D Zone 1 16.94
1212-021-39-0000 Annexation S10-D Zone 1 16.94
1212-021-40-0000 Annexation S10-D Zone 1 16.94
1212-021-41-0000 Annexation S10-D Zone 1 16.94
1212-021-42-0000 Annexation S10-D Zone 1 16.94
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APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
1212-021-43-0000 Annexation S10-D Zone 1 16.94
1212-021-44-0000 Annexation S10-D Zone 1 16.94
1212-021-45-0000 Annexation S10-D Zone 1 16.94
1212-021-46-0000 Annexation S10-D Zone 1 16.94
1212-021-47-0000 Annexation S10-D Zone 1 16.94
1212-021-48-0000 Annexation S10-D Zone 1 16.94
1212-021-49-0000 Annexation S10-D Zone 1 16.94
1212-021-50-0000 Annexation S10-D Zone 1 16.94
1212-021-51-0000 Annexation S10-D Zone 1 16.94
1212-021-52-0000 Annexation S10-D Zone 1 16.94
1212-021-53-0000 Annexation S10-D Zone 1 16.94
1212-021-54-0000 Annexation S10-D Zone 1 16.94
1212-021-55-0000 Annexation S10-D Zone 1 16.94
1212-021-56-0000 Annexation S10-D Zone 1 16.94
1212-021-57-0000 Annexation S10-D Zone 1 16.94
1212-021-58-0000 Annexation S10-D Zone 1 16.94
1212-021-59-0000 Annexation S10-D Zone 1 16.94
1212-021-60-0000 Annexation S10-D Zone 1 16.94
1212-021-61-0000 Annexation S10-D Zone 1 16.94
1212-021-62-0000 Annexation S10-D Zone 1 16.94
1212-041-01-0000 Annexation S7-F Zone 1 77.80
1212-191-60-0000 Annexation S1-X Zone 1 19.45
1212-191-61-0000 Annexation S1-X Zone 1 19.45
1212-191-62-0000 Annexation S1-X Zone 1 19.45
1212-191-63-0000 Annexation S1-X Zone 1 19.45
1212-191-64-0000 Annexation S1-X Zone 1 19.45
1212-191-65-0000 Annexation S1-X Zone 1 19.45
1212-191-66-0000 Annexation S1-X Zone 1 19.45
1212-191-67-0000 Annexation S1-X Zone 1 19.45
1212-191-68-0000 Annexation S1-X Zone 1 19.45
1212-191-69-0000 Annexation S1-X Zone 1 19.45
1212-191-70-0000 Annexation S1-X Zone 1 19.45
1212-191-71-0000 Annexation S1-X Zone 1 19.45
1212-191-72-0000 Annexation S1-X Zone 1 19.45
1212-191-73-0000 Annexation S1-X Zone 1 19.45
1212-191-74-0000 Annexation S1-X Zone 1 19.45
1212-191-75-0000 Annexation S1-X Zone 1 19.45
1212-191-76-0000 Annexation S1-X Zone 1 19.45
1212-191-77-0000 Annexation S1-X Zone 1 19.45
1212-191-78-0000 Annexation S1-X Zone 1 19.45
1212-191-79-0000 Annexation S1-X Zone 1 19.45
1212-201-01-0000 Annexation S3-E Zone 1 25.93
1212-201-02-0000 Annexation S3-E Zone 1 25.93
1212-201-03-0000 Annexation S3-E Zone 1 25.93
1212-201-04-0000 Annexation S3-E Zone 1 25.93
1212-201-05-0000 Annexation S3-E Zone 1 25.93
1212-201-06-0000 Annexation S3-E Zone 1 25.93
1212-201-07-0000 Annexation S3-E Zone 1 25.93
1212-201-08-0000 Annexation S3-E Zone 1 25.93
1212-201-09-0000 Annexation S3-E Zone 1 25.93
1212-201-10-0000 Annexation S3-E Zone 1 25.93
1212-201-11-0000 Annexation S3-E Zone 1 25.93
1212-201-12-0000 Annexation S3-E Zone 1 25.93
1212-201-13-0000 Annexation S3-E Zone 1 25.93
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APN SITUS ADDRESS ANNEXATION ZONE CHARGE
City of Redlands
Street Lighting District No. 1 - Appendix D
Fiscal Year 2024-2025
Assessment Roll (Sorted by APN)
1212-201-14-0000 Annexation S3-E Zone 1 25.93
1212-201-15-0000 Annexation S3-E Zone 1 25.93
1212-201-16-0000 Annexation S3-E Zone 1 25.93
1212-201-17-0000 Annexation S3-E Zone 1 25.93
1212-201-18-0000 Annexation S3-E Zone 1 25.93
1212-201-19-0000 Annexation S3-E Zone 1 25.93
1212-201-20-0000 Annexation S3-E Zone 1 25.93
1212-201-21-0000 Annexation S3-E Zone 1 25.93
1212-201-22-0000 Annexation S3-E Zone 1 25.93
1212-201-23-0000 Annexation S3-E Zone 1 25.93
1212-201-24-0000 Annexation S3-E Zone 1 25.93
1212-201-25-0000 Annexation S3-E Zone 1 25.93
1212-201-26-0000 Annexation S3-E Zone 1 25.93
1212-201-27-0000 Annexation S3-E Zone 1 25.93
1212-431-02-0000 Annexation S9-F Zone 3 100.25
Summary Fields Value
APN total count: 987
CHARGE total sum: $25,452.67
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City Council Meeting I. 9.

DATE: 07/02/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Equipment Rental Agreement with C5 Equipment Rentals for a 3-month rental extension of a D8 Dozer in the amount of $53,160, and a sole source purchase order modification to a not-to-exceed total of $141,760 and determination that the approval of the rental agreement is exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of CEQA Guidelines (Facilities and Community Services Director Crocker)
MOTION(S):

If the City Council determines that staff’s recommendations are appropriate, the following motions are provided:

I move that approval of the rental agreement is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA guidelines; and

1. I further move to approve the equipment lease with C5 Equipment Rentals for the 3-month rental extension of a D8 Dozer in the amount of $53,160 and a sole source purchase order modification to a not-to-exceed total of $141,760.

2. RECOMMENDATION:

Staff recommends that City Council determine that approval of the rental agreement is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines the equipment lease with C5 Equipment Rentals for the 3-month rental extension of a D8 Dozer in the amount of $53,160 and a sole source purchase order modification to a not-to-exceed total of $141,760.

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DISCUSSION:

The City uses a D8 Dozer at the City landfill on a daily basis that plays a crucial role in daily landfill operations. It is utilized for pushing waste into active cells in preparation for proper waste placement and cover. The Dozer is essential to maintain regulatory compliance for the city facility. Unfortunately, the City's Dozer has been out of service for over 5 months and the City has been waiting for a new D8 Dozer to be delivered. The delivery of the new D8 Dozer is taking longer than expected and as a result, staff is requesting a sole source purchase order modification with C5 Equipment Rentals for a 3-month rental extension while the delivery of the new D8 Dozer takes place.

Pursuant to the City’s Purchasing guidelines, a purchase order was requested on February 13, 2024, for C5 Equipment Rentals in the amount of $88,600 for a 5-month rental period in order to have the equipment as soon as possible while awaiting the delivery of the new D8 Dozer. Due to the urgency of the matter, C5 Equipment Rentals was selected as the sole source vendor as they were able to provide the equipment as soon as possible, avoiding additional weeks of non-compliance and unnecessary fines. No other vendor within a 30-mile radius has the requested heavy machinery equipment readily available.

The rental of the D8 Dozer provides an essential service that protects the public health, welfare, safety, and property of the City and provides an essential service to maintain regulatory compliance at the City's landfill. The City would like to request the sole source purchase order modification for the D8 Dozer rental for an additional 3 months through August 2024 in order to ensure that the new D8 Dozer is delivered to the City.

ALTERNATIVES:

The City Council may choose to reject the sole source purchase order modification with C5 Equipment Rentals and provide alternative direction to staff.

STRATEGIC PLAN:

Supports Priority D - Sustainability.

SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

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REVIEWED BY:

Chris Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Nathalie Ayala, Senior Administrative Assistant
Fiscal Impact
Fiscal Year: FY 2023-24
Amount: $35,440
Budgeted Y/N: Y
Account No.: 511900-6708
Discussion:

Sufficient funding for this service is included in the Solid Waste Division’s budget (511900) for Fiscal Year 2023-2024 as approved by City Council.

Fiscal Year: FY 2024-25
Amount: $17,720
Budgeted Y/N: Y
Account No.: 511900-6708
Discussion:

Sufficient funding for this service is included in the Solid Waste Division’s budget (511900) for Fiscal Year 2024-2025 as approved by City Council.

Attachments
A. Rental Agreement
B. Sole Source Request C5
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21921 Alessandro Blvd
Moreno Valley, CA 92553
PH. 951-257-3687 FAX 951-656-1816 BARE EQUIPMENT RENTAL AGREEMENT- Please email signed copy to [email protected] Phone:

Customer :

EXT
Contact: LOUIE
EQUIPMENT PO/ JOB: TBD
RATE

MOVE COST

SPECIAL PROVISIONS

START DATE

LOCATION

SPECIAL
Damage Clause: Customer (hereinafter called LESSEE) is responsible for all damage to tracks caused by debris or other job site conditions such as Vandalism, Rock, Rebar, Pipe, Steel, Concrete, etc. If at any time our equipment is stolen or damaged mechanically on the jobsite, you agree to pay all costs to repair or replace damaged or stolen equipment. If equipment is returned excessively dirty there may be a cleaning fee. This does not include normal wear and tear under normal usage.

TERMS AND CONDITIONS: Lessee agrees to rent above referenced equipment at the stated rate, including all transportation charges. Lessor shall not be responsible for any DOWNTIME, loss of time, damage, or injury, to Lessee or any other party caused by, resulting from, or in any way connected with the use or, failure of, including oil spills caused by machine or hose failures, or any defect on the Lessor’s equipment regardless of cause. In no event, shall the Lessor be responsible for special or consequential damage whatsoever or whosoever caused. Lessee will be responsible for normal servicing and maintenance. Lessee is responsible for any abuse due to lack of any lubricant DEF, COOLANT, and OIL or DIRTY FILTERS. Lessee-+ is responsible for any repairs resulting from lack of these fluids. Fuel charges will apply for any machine returned with less than a full tank of fuel. Charges may apply to other fluids as well. Lessee will be responsible for damage to TAILGATES, STEP LADDERS, WINDOWS, MIRRORS, POINTS, TEETH, TIRES, CUTTING EDGES and or ground engaging tools: above and beyond normal wear. In the event said customer fails to pay for the above equipment or labor, said customer agrees to pay attorney fees, court costs and interest of 2% per month (18% APR) for collection. The terms and conditions herein set forth are agreed by Lessee and Lessor, and the Lessee acknowledges that he or she has fully read and agrees to all these terms and conditions which supersede any purchase order or other writing. This agreement must be signed by an owner or authorized officer of Lessee.

LESSEE OR AGENT LESSOR

CITY OF REDLANDS
C5-82 D8T 909-201-9477
CAT D8T DOZER UNIT # C5-82
Water truck
MOVE IN $700
MOVE OUT $700
Rental - 5/6/24 to 8/6/24 3 Months
1950 NEVADA ST
REDLANDS CA 92373
s/
s Campus E/O Jamboree

ORDERED BY LOUIE
C5 Equipment Rentals LLC
D- $1,476.66/ W-$5,906.66/ M-$17,720
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City Council Meeting I. 10.

DATE: 07/02/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the request for in-kind support in the amount of $8,446 relating to the Jagannath Rath Yatra event hosted by the Shri Darshan on July 13, 2024; approve the request to close Church St., E Colton Ave., Division St., and E High Ave. for the event; and determine that the approval of the request is exempt from environmental review pursuant to Section 15311 of the state’s guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker)
MOTION(S):

If the City Council determines that staff's recommendations are appropriate, the following motions are provided:

I move that the City Council determine that approval of the request for the event Jagannath Rath Yatra is exempt from environmental review pursuant to Section 15311 of the State’s guidelines implementing the California Environmental Quality Act; and

1. I move to authorize and approve a request for in-kind support in the amount of $8,446.00 relating to this event; and

2. I move to authorize the temporary closure of Church St., E Colton Ave., Division St., and E High Ave., on July 13, 2024.

3. RECOMMENDATION:

Staff recommends that City Council determine that approval of the request for the Jagannath Rath Yatra event is exempt from environmental review pursuant to Section 15311 of the state’s guidelines implementing the California Environmental Quality Act (CEQA) and approve the temporary street closures of Church St., E Colton Ave., Division St., and E High Ave., on July 13, 2024, for the event. Additionally, staff recommends that the City Council direct staff accordingly regarding the request for in-kind support.

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DISCUSSION:

The Facilities and Community Services Department manages the administration and issuance of permits for special events held in public areas of the city. Upon the issuance of a special event permit, the event may take place contingent on the event organizer paying the required fees. The City recognizes the value of partnering with non-profit agencies and organizations to provide services beneficial to the community. In an effort to provide support for programs that provide a community benefit, the City Council will, from time to time, consider the authorization of in-kind support including the use of city resources and facilities in support of a special event.

The Shri Darshan Temple is requesting approval to temporarily close Church St., E Colton Ave., Division St., and E High Ave., on July 13, 2024, for the parade/processional, as part of their event between the hours of 11:45 a.m. to 2:15 p.m. in which according to the application, the event will have an attendance of approximately 270 residents and non-residents. Additionally, they are requesting in-kind support in the amount of $8,446.00 for departmental resources including Police Personnel.

According to the application, hosting the Jagannath Rath Yatra presents numerous benefits for the organization, including enhanced community presence, increased membership, strengthened partnerships, and valuable media exposure. This event provides a unique platform to promote cultural diversity and foster community engagement, aligning with their organization's mission and contributing to its growth and sustainability. Additionally, it offers opportunities for spiritual development, cultural enrichment, and collaborative efforts among members, allowing them to showcase their talents in singing, dancing, decorating, and chanting. This marks the first public event by the Hindu community in the Inland Empire within the streets of Redlands, highlighting the city's commitment to inclusivity of various religions. It also provides a chance for the Hindu community to collaborate with the Center for the Realization of Spirit, demonstrating interfaith activities in Redlands.

Shri Darshan is a non-profit organization operating out of Redlands, CA. The event is exempt from the requirements of the California Environmental Quality Act’s guidelines pursuant to Section 15311(c). Section 15311(c), accessory structures Class 11 consists of construction, or replacement of minor structure accessory to existing commercial, industrial, or institutional facilities, including placement of seasonal or temporary use items such as mobile food units, portable restrooms or similar items; in generally, the same locations from time to time in publicly owned parks or other facilities designed for public use.

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ALTERNATIVES:

The City Council may deny the request.

STRATEGIC PLAN:

Priority A - Quality of Life, Strategic Objective 1. Beautification, Arts and Culture.

SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Amber N. Davis, Administrative Assistant
Fiscal Impact
Fiscal Year: FY 2024/25
Revenue Generating: No
Appropriation Required Y/N: N
Amount: $8,446.00
Budgeted Y/N: N
Discussion:

Please see the "Fiscal Impact" attachment for reference.

Attachments
In-Kind Support Request
Street Closure Request
Event Flier
Non-Profit Verification Letter
Fiscal Impact
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In-Kind Support Request
Group/Organization Name:

Event Name:

Event Date(s):

Primary Contact Name & Title:

Mailing Address:

Phone Number: E-Mail Address:

Is your Group/Organization
a Registered Non-Profit:

Beginning Time: End Time:

No
Yes Non-Profit Federal Tax ID Number:

Describe Your Request:

Location(s):

Rain Out Date:

Traffic (Personnel, equipment, cones, barricades, no-parking Police (Public Safety Personnel)
Fire (Paramedics, Inspectors)
Parks (Cleanup Personnel, Ball Field Lights)
Facility
Refuse/Recycling (Event Receptacles, Roll-Off Service) acquired by Event Organizers through Redlands Customer Service Other
Select and Describe All City Provided Services That May Apply to Your Request :

Does your Group/Organization
Presently Have Liability Insurance?
Has your Group/Organization received fee
waivers from the City in the past?
Yes
No
Department may require smaller events to comply with
City recycling practices as a condition of waiving fees.

Updated 6/2021
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To Be Completed by the City of Redlands
Received By:

I certify that all statements on this application are true and complete to the best of my knowledge.

Signature: Title:

Date: Please Print Your Name:

Proposed Event Previous Event
Actuals
Attendance: Redlands
Residents
Food & Beverage Sales
Merchandise Sales
Ticket/Entrance Fees
Total Revenue
Other
Attendance: Non-
Residents
Vendors

As a part of our commitment to fiscal responsibility, the City of Redlands gathers data associated with the economic and social benefits associated with in-kind support. Please provide estimates, as applicable, for your event.

Positive outcomes for your
organization from this
Describe what economic
benefit and impact this
event will
bring to the City:

In April 2002, the
City Council adopted Resolution No. 6038, which encourages groups or organizations requesting in-kind support from the City to use local businesses when procuring goods and services associated with the event. Receipts will need to be submitted through a follow
up form. Failure to submit post event documentation (within 15 days) may affect future requests.

Date Received:

Notes:

City Council Approval:City Manager Approval:

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PERMIT TO CLOSE STREET FOR SOCIAL EVENT(S)
Date

3. Facilities & Community Services Department
Date

2. Municipal Utilities & Engineering Department

FOR OFFICE USE ONLY
This permit must be signed by the Chief of Police in order to be valid.

1. Chief of Police Date
Event:

Permission to close a street for an event is
subject to the following requirements:

1. Street Closure Diagram MUST be attached. (Failure to submit diagram will result in non-issuance of permit).

2. Event Flyer or Event Description MUST be attached. (Failure to submit flyer or event description will result in non-issuance of permit).

3. Applicant MUST provide insurance coverage per City's requirements (see reverse)

4. Written permission from all residents of the effected portion of the street MUST be attached.

5. No tables or other objects shall be placed on the street surface.

6. No alcohol shall be consumed on the street or City right-of-way outside of a permitted area.

7. Temporary No Parking Signs and barricades shall be supplied and posted by City Staff

8. Affected street(s) shall remain accessible for emergency vehicles and local traffic at all times.

9. This permit pertains only to the closing of the street(s). This permit does not relate to the type of activity, noise, or any other aspect of the event. All other applicable and appropriate ordinances and laws apply.

Permission is hereby granted to:

To close (street names)
Between (street names)
On (date) from (time) am pm to (time) am pm Address of Applicant:

Signature of Applicant: Phone No.

Condition(s):

Event Description:

Staff Notes:

Event times -

4. Risk Management Division Date
Street Closure time: From __________ am pm To _________ am pm Jagannath Rath Yatra
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In anticipation of the City Council's consideration of this request, staff has compiled the following table outlining costs related to fees established by Resolution of the City Council and departmental charges pertaining to personnel and equipment resources necessary for the support of the event. The departmental charges are costs outside of normal City operations that would not be incurred by the City if the special event was not taking place.

Departmental Charges
(Personnel & Equipment) 2024 Amount Type 2023 Amount
Police Personnel1 $7,846.00 Hard Cost $0.00
Fire Personnel1 $0.00 Hard Cost $0.00
Facilities & Community Services Personnel1 $600.00 Hard Cost $0.00 Personnel & Equipment Subtotal $8,446.00 $0.00
Fees Established by City Council
Resolution

Park Reservation $0.00 Soft Cost $0.00
FCS Equipment $0.00 Soft Cost $0.00
Fire Equipment $0.00 Soft Cost $0.00
Fees Subtotal $0.00
Total Departmental Charges and Fees $0.00 $0.00
$8,446.00 (hard)
$0.00 (soft)
$8,446.00 (Total)
$0.00
$0.00
$0.00

1Personnel costs are calculated conservatively assuming the highest staff cost scenario. Actual costs may vary on the day of the event based on the actual staff present. Actual costs will be confirmed following the event and will be included in a reconciliation report presented to the City Council.

The following table summarizes the total estimated costs associated with the use of City resources and waiver of fees approved for events scheduled during Fiscal Year 2024-25 to date:

TABLE 2: FY 2024-25 Fee Waivers to date
Hard Costs Soft Costs Deposits
Refunded
Waiver
Amount
Net
Amount
$0.00 $0.00 $0.00 $0.00 $0.00

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City Council Meeting I. 11.

DATE: 07/02/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Approve Resolution No. 8605 for the Fiscal Year 24/25 through Fiscal Year 28/29 Five-Year Measure I Capital Improvement Plan, and determine approval of the Resolution is exempt under Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
MOTION(S):

If City Council determines the staff recommendation is appropriate, the following motions are provided:

I move that the City Council determine that approval of Resolution No.8605 is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and

1. I move to approve Resolution No. 8605.2.

RECOMMENDATION:

Staff recommends that City Council determine that approval of Resolution No. 8605 is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act, and approve Resolution No. 8605.

DISCUSSION:

In November 1989, San Bernardino County voters approved passage of Measure I, which imposes a one-half of one percent (0.5%) retail transactions and use tax. At the time of approval, the Measure I tax was scheduled to be in place through 2010. San Bernardino County voters approved renewal of Measure I in November 2004 for a period of thirty (30) additional years.

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Measure I requires each local jurisdiction receiving Measure I revenues to adopt a Five-Year Capital Improvement Plan (CIP) listing the projects that will be funded or partially funded through Measure I annually. Streets identified for improvement in the Five-Year CIP are determined through the City’s Pavement Management Program (PMP), which was adopted by City Council in April 2020.

Street segments are programmed into the City’s annual street resurfacing project based on the PMP recommendations.

Each year, street improvement priorities are subject to change for various reasons, such as subsurface utility failures, weather-related issues such as earthquakes or flooding, cost, and new technologies. When priorities change, an updated Five-Year CIP must be submitted to the San Bernardino County Transportation Authority (SBCTA) in order to meet Measure I reporting requirements. Jurisdictions are not bound by the Five-Year CIP, and the plan may be revised at any time, as long as the revisions are reported by June 30.

Approval of Resolution No. 8605 is exempt from environmental review in accordance with Section 15061(b)(3) of the California Environmental Quality Act, as it can be seen with certainty that approval of this Resolution has no potential to cause a significant impact on the environment.

ALTERNATIVES:

City Council may deny the staff recommendation, although doing so prevents the City from receiving Measure I funding.

STRATEGIC PLAN:

Priority D - Strategic Objective 3. Infrastructure: Engineer and construct transportation facilities to accommodate all potential users – motorists, cyclists and pedestrians.

SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan, Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Goutam K. Dobey, City Engineer
Redlands Regular Meeting of 07-02-24
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PREPARED BY:

Gerard Nepomuceno, Civil Engineer
Fiscal Impact
Discussion:

The estimated Measure I revenue throughout the Five-Year CIP horizon is $9,915,376. Generally, Measure I revenues received by the City average approximately $2 million annually.

Attachments
A. Resolution No. 8605
B. Exhibit A to Resolution No. 8605
Redlands Regular Meeting of 07-02-24
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1 I:\cmo\Resolutions\8605_-_FY_24-29_Five-Year_Measure_I_CIP.docx-JM RESOLUTION NO. 8605

A RESOLUTION OF THE CITY C OUNCIL OF THE CITY OF REDLANDS

ADOPTING THE MEASURE I FIVE -YEAR CAPITAL IMPROVEMENT PLAN FOR FISCAL YEAR 2024/2025 THROUGH 2028/2029

WHEREAS, San Bernardino County voters initially approved passage of Measure I in 1989, and approved renewal of Measure I in N ovember 2004, authorizing the San Bernardino County Transportation Authority (“Authority”) to impose a one-half of one percent retail transactions and use tax applicable in the incorporated and unincorporated territory of the county of San Bernardino until year 2040; and

WHEREAS, revenue from the tax can only be used for transportation improvement and traffic management programs authorized in the Expenditure Plans set forth in Ordinance No. 04-1 of the Authority; and

WHEREAS, the Strategic Plan requires each local jurisdiction applying for revenue from the Local Street Program of the Authority to annually adopt and update a Five-Year Capital Improvement Plan; and

WHEREAS, California Public Utilities Code 190300 and San Bernardino Transportation Authority Ordinance No. 04-1 require each local jurisdiction to maintain General Fund expenditures for transportation-related construction and maintenance activities at the required maintenance of effort base year level in each fiscal year of the adopted Five-Year Capital Improvement Plan, which for the City of Redlands is Eight Hundred Forty-Five Thousand Eight Hundred Sixty-Six Dollars ($845,866);

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as follows:

Section 1. This City Council determines that approval of this Resolution is exempt from review under California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15061(b)(3) as it can be seen with certainty by this City Council that the approval of this Resolution establishing a Five-Year Capital Improvement Plan will have no physical effect on the environment.

Section 2. That the Measure I Five-Year Capital Improvement Plan, attached to this Resolution as Exhibit “A,” is hereby adopted.

ADOPTED, SIGNED AND APPROVED this 2nd day of July 2024.

ATTEST: Eddie Tejeda, Mayor

Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 07-02-24
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2 I:\cmo\Resolutions\8605_-_FY_24-29_Five-Year_Measure_I_CIP.docx-JM I, Jeanne Donaldson, City Clerk of the City of Redlands hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 2nd day of July 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Jeanne Donaldson, City Clerk

Redlands Regular Meeting of 07-02-24
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CITY OF REDLANDS

MEASURE I CAPITAL IMPROVEMENT PLAN

EXPENDITURE STRATEGY
Fiscal Year 2024/2025 to 2028/2029

The City of Redlands intends to use Measure I dollars to partially fund the City’s City Council -approved Pavement Management Program (PMP). The City’s Pavement Management Program, which provides a decision making matrix in identifying streets that are priority paving projects, will be used to determine future Measure I Capital Improvement Plans.

Redlands Regular Meeting of 07-02-24
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Resolution Number:

Resolution Approval Date:

Contact Person/Title:

Phone:

Email:
6/30/24 Carryover Balance $564,330.00
FY2024/25 Est. Revenue FY2025/26 Est. Revenue FY2026/27 Est. Revenue FY2027/28 Est. Revenue FY2028/29 Est. Revenue Total Est. Rev. $1,881,280 $1,923,258 $1,977,901 $2,031,744 $2,101,193 $9,915,376 Projects:

PMP 2024 Street Resurfacing Project No No 0.0% 100.0% $2,445,610 $2,445,610 $0 $0 $0 $0 $2,445,610 PMP 2025 Street Resurfacing Project No No 0.0% 100.0% $1,923,258 $0 $1,923,258 $0 $0 $0 $1,923,258 PMP 2026 Street Resurfacing Project No No 0.0% 100.0% $1,977,901 $0 $0 $1,977,901 $0 $0 $1,977,901 PMP 2027 Street Resurfacing Project No No 0.0% 100.0% $20,317,414 $0 $0 $0 $2,031,744 $0 $2,031,744 PMP 2028 Street Resurfacing Project No No 0.0% 100.0% $2,101,193 $0 $0 $0 $0 $2,101,193 $2,101,193 $2,445,610 $1,923,258 $1,977,901 $2,031,744 $2,101,193 $10,479,706 Total Programming is currently 100% Total Estimated Programming: $10,479,706 Is Project in
City's
Non-motorized
Transportation
Plan?
(Yes/No)
Does Project
have an ATP
Component?
(Yes/No)
Is the Project on the City's
Nexus Study List?
(Public/DIF Share %)
Estimated Total
Project Cost
[email protected]
Projects Total:

Redlands
Current
Estimate
Current
Estimate TotalCurrent
Estimate
Current
Estimate
Current
Estimate
(Must not exceed 150% of Carryover
Balance + Total Estimated Revenue)
Jurisdiction:
7/2/2024
Gerard Nepomuceno/Civil Engineer
(909)798-7584 ext.4
Measure I Local Pass-through Program
F

IVE YEAR CAPITAL IMPROVEMENT PLAN
Fiscal Years 2024/2025 thru 2028/2029

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Redlands City CouncilJuly 2, 2024

Redlands City Council
July 2, 2024