Redlands City Council
September 17, 2024

CITY OF REDLANDS

CITY COUNCIL

FINANCING AUTHORITY

A G E N D A S
SEPTEMBER 17, 2024

EDDIE TEJEDA
Mayor
PAUL T. BARICH
Mayor Pro Tempore

DENISE DAVIS
Council Member
JENNA

GUZMAN-LOWERY
Council Member

MARIO SAUCEDO
Council Member
***

JEANNE DONALDSON
City Clerk

PHILLIP DOOLITTLE
City Treasurer
CHARLES M. DUGGAN
JR.

City Manager
YVETTE M. ABICH
GARCIA
City Attorney
5:00 p.m. Open Public Meeting, Public Comment (Closed Session) 6:00 p.m. Open Session (Public Meeting)
* * *
City Council Chambers
Civic Center, 35 Cajon Street, Redlands, California
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A G E N D A
The following information comprises the agenda for the regular meetings of the City Council of the City of Redlands and the Redlands Financing Authority of the City of Redlands at the times noted below in the City Council Chambers, Civic Center, 35 Cajon Street, Redlands, California, on:

TUESDAY, SEPTEMBER 17, 2024
To join via Zoom on a computer, laptop, or smart device Please visit www.zoom.us
, click on Join a Meeting
Enter the Meeting ID 824 4618 0187, then run the Zoom launcher To join via Zoom with audio only (cell phone or landline):

Dial 1-877-853-5247
Enter the Meeting ID 824 4618 0187
Should the City lose connectivity on Zoom, we will halt the meeting until it can be restored. To check on the status of remote connectivity in the event of an outage, go to the City’s website at www.cityofredlands.org
or to the City’s Facebook page at
@CityofRedlands or the Instagram page at @CityofRedlands_CityHall.

In the event the City cannot reestablish Zoom connectivity in a reasonable amount of time, the mayor will adjourn the meeting to a future date.

PLEASE NOTE: Anyone desiring to speak on an agendized item at this meeting may do so during the consideration of that item. Due to time constraints and the number of persons who may wish to give oral testimony, public comments will be limited to three (3) minutes.

To provide comment while participating from Council Chambers:

Although it is not required, speakers are encouraged to submit a "Speaker Sign Up Sheet" before the meeting is convened. Forms are available in the Office of the City Clerk or in Council Chambers.

After the meeting has convened, you may place the speaker form in the basket at the table along the north wall of the Chambers. Please do not disturb the City Clerk while the meeting is in progress.

To provide comment through Zoom (on a computer, laptop, or smart device):

Click the "Raise Hand" button and the moderator will unmute you when it is your turn to speak
To provide comment via audio only (cell phone or landline):

Dial *9 to "Raise Hand". The moderator will identify you by your area code and last 3 numbers of your telephone number when it is your turn to speak.

PLEASE SILENCE CELL PHONES, PAGERS AND OTHER ELECTRONIC

COMMUNICATION DEVICES UPON ENTERING THE CHAMBERS
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5:00 P.M.

A. Call City Council Meeting to Order
B. Public Comment
(Any person wishing to provide public comment on a closed session matter may do so at this time.)
C. Recess City Council Meeting to a Closed Session

1. Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1)
(City Attorney Garcia) Five Cases:

Sedlick, et. al. v. City of Redlands, et al., U.S. District Court, Central District, Case No. 5:23-cv-00457-JGB-KKx
a.

Price v. City of Redlands, San Bernardino Superior Court, Case No.

CIVSB 2218802
b.

Aqueous Film-Foams Product Liability Litigation, U.S. District Court, South Carolina, Master Docket No. 2:18-mn-2873-RMG
c.

City of Camden et. al. v. BASF Corporation, U.S. District Court, South Carolina, Civil Action No. 2:24-cv-03174-RMG
d.

City of Camden et. al. v. Tyco Fire Products LP, U.S. District Court, South Carolina, Civil Action No: 2-24-cv-02321-RMG
e.

2. a. Conference with Labor Negotiator – Government Code §54957.6 (Assistant City Manager McConnell)
Agency Negotiators: Mayor Tejeda and Mayor Pro Tempore Barich Unrepresented Employees: City Manager, City Attorney
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6:00 P.M.

D. Reconvene City Council Meeting
E. Invocation by Mayor Pro Tem Barich- Pledge of Allegiance (In keeping with long-standing traditions of legislative invocations, this City Council meeting may include a brief invocation. Such invocations are not intended to proselytize or advance any one, or to disparage any other, faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.)
F. Closed Session Report
(No reportable action taken in closed session unless otherwise announced by the City Attorney at this time.)
G. Presentations

1. Presentation of Proclamation declaring September 29, 2024, as Adult Literacy Day in the City of Redlands to Sotheavy Chev, Adult Learner; Diane Shimota, Adult Literacy Coordinator; Nathan Gonzales, Smiley Public Library Archivist; and Don McCue, Library Director (Mayor Tejeda)

2. Presentation of the California Native American Day Proclamation to Alex Smith (Council Member Saucedo)
H. Public Comment - City Council
(At this time, the City Council will provide an opportunity for the public to address them on any subject, within the jurisdiction of the City Council, which is not already scheduled on this agenda. However, any matter that requires action will be referred to staff for a report and possible action at a subsequent meeting. Comments will be limited to three {3} minutes.) I. Consent Calendar
(The following routine items have been recommended for approval and will be acted upon simultaneously unless separate discussion and/or action is requested by a Councilmember or a member of the audience.)

1. Approve the regular meeting minutes of September 3, 2024 (City Clerk Donaldson)

2. Authorize issuance of a Proclamation declaring September 29, 2024 as Adult Literacy Day in the City of Redlands (Mayor Tejeda)

3. Authorize issuance of a Proclamation Recognizing September 27, 2024 as California Native American Day (Council Member Saucedo) Recycled Paper
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4. Approve recommendation for appointment of Alicia Gyllenhammer to the Human Relations Commission (Council Member Guzman-Lowery)

5. Approve Amendment No. 1 to the Agreement with San Bernardino County Registrar of Voters for the installation and maintenance of surveillance cameras at each of the three secure ballot box locations in the City of Redlands; and determination that approval of this amendment is not subject to environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act (City Clerk Donaldson)

6. Adopt Resolution No. 8628 Amending the Conflict of Interest Code for the City, acknowledge that this City Council has reviewed its Conflict of Interest Code, and find that the amendments pertaining to certain positions are necessary (Assistant City Manager McConnell)

7. Adopt Resolution No. 8603 for Street Vacation No. 194 - A request to summarily vacate an excess portion of unimproved Mecca Street right-of-way that is 30 feet in width and approximately 298 feet in length (total of approximately 8,941 square-feet) located approximately 150 east of Gold Hill Lane and south of 31119 Outer Highway 10 (APNs: 0300-101-30-0000 and 0300-101-23-0000). This proposal is exempt from environmental review pursuant to Section 15061(b)(3) of the California Environmental Quality Act Guidelines (Development Services Director Desatnik)

8. Adopt Resolution No. 8622 for a new water service connection to the City of Redlands water distribution system at 11055 King Street (APN:
0299-122-07-0000) in the unincorporated community of Mentone and adopt Resolution No. 8623 relating to Pre-Annexation Agreement No. 24-03 (Development Services Director Desatnik)

9. Approve the request for commercial vendors and the temporary closure of State Street for the Art-On-State-Street event on Sunday, September 29, 2024, approve the request for In-Kind services totaling in the amount of $1,350, and determination that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker)

10. Receive and file the Final Dissolution of the Successor Agency to the Former Redevelopment Agency of the City of Redlands (Management Services/Finance Director Garcia)

11. Approve a three-year service contract for NEOGOV Onboard software in the amount of $63,505.08 (Human Resources Director Meteau)

12. Approve the Memorandum of Understanding with the University of Redlands Recycled Paper
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12. Approve the Memorandum of Understanding with the University of Redlands for standby paramedic services at university football games and other special events (Fire Chief Sessler)

13. Approve an Agreement between Consolidated Fire Agencies (CONFIRE) and the City of Redlands for surge transport services to be provided by the Redlands Fire Department (Fire Chief Sessler)

14. Authorize the acceptance of the Emergency Medical Services Buprenorphine Use Pilot Program (EMSBUP) grant award in the amount of $5,000 for the provision of treatment and access for patients with opioid use disorders, and approve an additional appropriation for the same (Fire Chief Sessler)

15. Adopt Resolution No. 8631 regarding Approval of National Opioids Settlement Agreement with The Kroger Co. (Fire Chief Sessler)

16. Approve an annual purchase order with Site One Landscape Supply for the provision of irrigation supplies to the Facilities and Community Services Department for Fiscal Year 2024-25, in an amount not-to-exceed $90,000 (Facilities and Community Services Director Crocker)

17. Receive and file Pavement Accelerated Repair Implementation Strategy (PARIS) Program Annual Report (Municipal Utilities and Engineering Director Harris)

18. Adopt Resolution No. 8630 concerning the Five-Year Capital Project Needs Analysis for FY 25/26 through FY 29/30 and determine that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)

19. Approve a purchase order modification in the amount of $7,300 with Loma Linda University Children's Hospital for use of the Children's Assessment Center (Police Chief Tolber)

20. Approve a Grant Agreement with the Office of Traffic Safety relating to the distribution of a grant award in an amount not-to-exceed $120,000; authorize the Chief of Police to sign and execute agreements implementing the grant; approve an additional appropriation of the same (Police Chief Tolber) J. Public Hearings

1. Public Hearing to consider Resolution No. 8629 for development applications related to the construction of 164 apartment units within the Venue at Orange Apartments located at the southwest corner of Orange Avenue and Alabama Street continued to October 1, 2024 (Development Services Director Desatnik)
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K. New Business

1. Consideration of the Amended and Restated City Manager Employment Agreement between the City of Redlands and Charles M. Duggan, Jr. (Assistant City Manager McConnell)

2. Consideration of the City of Redlands branding concept and design packet (Assistant City Manager McConnell)

3. Consideration of the 2024-2025 Community Development Block Grant (CDBG) in the amount of $331,417 from the County of San Bernardino, approve an additional appropriation of the same, and adopt Resolution No. 8625 authorizing the City Manager, or designee, to execute the Grant Agreement and all other related documents (Development Services Director Desatnik)

4. Consideration of a Public Works Contract with C.R. Contracting LLC for the Runway and Apron Pavement Treatment Project in an amount not-to-exceed $616,499, approve an additional appropriation in the amount of $678,094, and determination that the Project is categorically exempt from environmental review pursuant to Section 15301 of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker)

5. Consideration of a Cooperative Agreement with San Bernardino County delineating responsibilities for paving rehabilitation, and determine that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)

6. Consideration of a Public Works Contract with Tryco General Engineering for the 2024 Alley Paving Improvement Project for an amount not-to-exceed $483,955 and determination that the Project is categorically exempt from environmental review pursuant to Section 15301(c) of the State's Guidelines for Implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
L. Individual Council Member Announcements and/or Reports on Activities
(No collective discussion or action.)
M. Adjournment
The next regular meeting of the City Council will be held on October 1, 2024.

N. Redlands Financing Authority

1. Call regular meeting of the Board of Directors of the Redlands Financing Recycled Paper
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1. Call regular meeting of the Board of Directors of the Redlands Financing Authority to order

2. Public Comment - Redlands Financing Authority
(At this time, the Redlands Financing Authority will provide an opportunity for the public to address them on any subject, within its jurisdiction, which is not already scheduled on this agenda. However, any matter that requires action will be referred to staff for a report and possible action at a subsequent meeting. Comments will be limited to three {3} minutes.)

3. Approve the regular meeting minutes of May 21, 2024 (Secretary Donaldson)

4. Adjourn Redlands Financing Authority meeting
The next Redlands Financing Authority meeting will be held on January 21, 2025
If you challenge any proposed development entitlement listed on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Goutam Dobey, of the Municipal Utilities and Engineering Department at (909) 798-7584 ext 2. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
(28 CFR 35.102-35.104 ADA Title II)
Any writings or documents distributed to a majority of the City Council regarding an open session agenda item less than 72 hours before this meeting are available for public inspection at the City Clerk's Office or at the dais of the City Clerk once the open session meeting begins.

Staff reports or other written documentation relating to items referred to on the agenda are available at the A. K. Smiley Public Library, 125 West Vine Street, Redlands, California, and on the City’s website referenced below.

Regular meetings are televised live on Redlands TV Channel 3 (Spectrum) and Channel 35 (Frontier) and re-broadcast at 7:00 P.M. the following Wednesday, Friday and Sunday; and at 9:00 A.M. Thursday, Saturday and Monday. Meetings are also streamed live and archived for later viewing on demand on the City’s website at www.cityofredlands.org
. Agendas, staff reports and minutes of the City Council of the City of Redlands are available online at: www.cityofredlands.org.

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City Council/Financing Authority Meeting I. 1.

DATE: 09/17/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the regular meeting minutes of September 3, 2024 (City Clerk Donaldson)
MOTION:

I move to approve the regular meeting minutes of September 3, 2024.

Attachments
Regular Meeting Minutes of September 3, 2024
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MINUTES

Regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on September 3, 2024 at 5:00 P.M.

Present:  Eddie Tejeda, Mayor
Paul Barich, Mayor Pro Tempore
Denise Davis, Council Member
Jenna Guzman-Lowery, Council Member
Mario Saucedo, Council Member
Staff: Charles M. Duggan, Jr., City Manager; Albert Maldonado, Special Counsel; Jeanne Donaldson, City Clerk; Phillip Doolittle, City Treasurer; Janice McConnell, Assistant City Manager; Chris Boatman, Assistant City Manager; Carl Baker, Public Information Officer; Danielle Garcia, Management Services/Finance Director; John Harris, Municipal Utilities and Engineering Director; Rich Sessler, Fire Chief; Rachel Tolber, Police Chief; Tabitha Crocker, Facilities and Community Services Director

Mayor Tejeda called the meeting to order and explained that comments could be presented in-person, via Zoom, via cell phone or landline. He offered the public an opportunity to provide comment on any item on the agenda for the closed session.

PUBLIC COMMENT

Open Government - Steve Rogers voiced his frustration that he had been unable to get answers from City staff regarding a letter from special counsel indicating the restrictions placed on his interactions with City staff had been lifted. In his opinion, this was a very simple request, one that he thought could be easily provided.

CLOSED SESSION

Conference with legal counsel: Initiation of Litigation - Government Code §54956.9(d)(4) Two (2) potential cases (Special Counsel Maldonado)

Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1) (Special Counsel Maldonado)
Three Cases:
a. Coyote Aviation Corporation, et al.  v.  City of Redlands, et al., San Bernardino Superior Court, Case No. CIVSB2418252

b. Gotta, et al. v. City of Redlands, et al., San Bernardino Superior Court Case No.

CIVSB2420927

c. Gotta, et al. v. City of Redlands, et al., San Bernardino Superior Court Case No.

CIVSB2420937

a. Conference with Labor Negotiator – Government Code §54957.6 CC_September 3, 2024

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a. Conference with Labor Negotiator – Government Code §54957.6 (Assistant City Manager McConnell)

Agency Negotiators: Mayor Tejeda and Mayor Pro Tempore Barich Unrepresented Employees: City Manager

RECONVENE CITY COUNCIL MEETING

The meeting reconvened at 6:04 P.M. with an invocation by Council Member Davis followed by the pledge of allegiance to the American flag.

Special Counsel Albert Maldonado, an attorney with Best Best & Krieger, introduced himself and explained he was filling in for City Attorney Garcia, who was unable to attend tonight's meeting.

CLOSED SESSION REPORT

Special Council Maldonado announced the following report for the Closed Session:

Category 1 - Initiation of Litigation – Two potential cases – The City Council voted to initiate litigation in two different cases. In the first case, on motion of Mayor Pro Tem Barich, seconded by Council Member Saucedo, the first case to initiate litigation was passed by a unanimous affirmative vote of the Council. In the second case, on motion by Mayor Pro Tem Barich, seconded by Council Member Guzman-Lowery, the second case to initiate litigation was passed by a unanimous affirmative vote by the Council. Furthermore, once each of the lawsuits are filed and have been formerly commenced, the defendants and details will be disclosed to any person upon inquiry and available in the City Clerk’s office.

Council Member Davis announced that she recused herself in the second case of initiation of litigation and the two pending lawsuits entitled Gotta, et al. v. City of Redlands due to ownership of her residence within 500 feet of the properties involved in these cases.

For the balance of the closed session items, there were no other reportable actions taken during the Closed Session.

PRESENTATIONS

Redlands Pet Adoption
Animal Services Supervisor Jodi Kroeger and Kennel Attendant Hailey Stuck introduced "Kane", a one-year-old male pit bull mix, who is available for adoption, along with fifty-three other dogs and twelve cats at the Redlands Animal Shelter. Ms. Kroeger informed the Council there had been forty-nine dogs and forty cats adopted in July and August 2024. She announced the Shelter is full and is in urgent need of fosters and adopters.

U of R School of Education Centennial Proclamation
CC_September 3, 2024

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U of R School of Education Centennial Proclamation
All Council Members presented a Proclamation honoring the University of Redlands School of Education Centennial to President Krista Newkirck, School of Education Dean Dr. Nicol Howard, James Benanti, Donald Cox, Iyan Barrera-Sandri and Kay Thomas of the University of Redlands School of Education.

Proclamation Saint Mary's Ballet Folklorico
Mayor Tejeda and Council Member Saucedo presented a Proclamation honoring Saint Mary's Ballet Folklorico to Dr. Jenna Cortez Aguirre.

Childhood Cancer Awareness Month Proclamation
Mayor Tejeda presented a Proclamation declaring September 2024 as Childhood Cancer Awareness Month to Stephanie Avila, Executive Director of Childhood Cancer Foundation of Southern California.

Proclamation National Sickle Cell Awareness Month
Mayor Tejeda presented a Proclamation declaring September as National Sickle Cell Awareness Month to Dr. Akshat Jain.

Hispanic Heritage Month Proclamation
Mayor Tejeda and Council Member Saucedo presented a Proclamation declaring September 15 through October 15, 2024 as Hispanic Heritage Month to the Consul Attaché, Julio Huerta.

Certificates of Recognition Redlands Strong 14U Softball Team Mayor Tejeda and Council Member Saucedo presented Certificates of Recognition to the Redlands Strong 14U Softball Team for participation in the PONY International World Series in McAllen Texas.

PUBLIC COMMENT

Open Government - Steve Rogers read from letters he distributed to staff members related to multiple concerns, including ongoing work at Crystal Springs Ranch. He voiced his frustration that his public record requests had not been fulfilled yet, and he continued to request a meeting with Assistant City Manager Boatman to gain clarity about the City's true vision.

Warehouse Opposition
- Bruce Laycook was extremely disappointed with the three Council Members who voted to approve the warehouse development located at the Pharaohs Lost Kingdom site. He added he thought their approval went against the wishes of the public.

Various Musings - Dennis Bell said he was randomly picked to respond to the Polco City Survey, but the link did not provide access to the questions, which he doubted he would have answered anyway. He complained about too many people riding their bicycles on the sidewalks and said the Redlands Unified School District seemed to be using the City's playbook with the CC_September 3, 2024

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"Student Health/Safety Classroom Repair Measure", a $500,000,000 bond measure scheduled to come before the voters in November 2024.

Homeless Population Solutions - Nina Steinman listed a number of possible solutions to help resolve issues related to the homeless population. She suggested the City establish a homeless encampment on the far north side of town that would be enclosed with fencing, to protect at-risk residents and prevent drug dealers from entering. The City could provide clean toilets, daily food truck service and offer life skills training.

CONSENT CALENDAR

Minutes

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Mario Saucedo, the City Council unanimously approved, by roll call vote, the regular meeting minutes of July 16, 2024.

Vote: 5 - 0 Passed

Proclamation University of Redlands School of Education Centennial

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Mario Saucedo, the City Council unanimously approved, by roll call vote, the issuance of proclamation recognizing the University of Redlands School of Education Centennial.

Vote: 5 - 0 Passed

Proclamation Saint Mary's Ballet Folklorico

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Mario Saucedo, the City Council unanimously approved, by roll call vote, the issuance of a proclamation recognizing Saint Mary's Ballet Folklorico.

Vote: 5 - 0 Passed

Proclamation Childhood Cancer Awareness

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Mario Saucedo, the City Council unanimously approved, by roll call vote, the issuance of a proclamation recognizing September as Childhood Cancer Awareness Month.

Vote: 5 - 0 Passed

Proclamation September as National Sickle Cell Awareness Month

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Mario Saucedo, the City Council unanimously approved, by roll call vote, the issuance of a proclamation declaring the month of September as National Sickle Cell Awareness Month in the City of Redlands.

CC_September 3, 2024

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Vote: 5 - 0 Passed

Proclamation Hispanic Heritage Month

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Mario Saucedo, the City Council unanimously approved, by roll call vote, the issuance of a proclamation recognizing September 15 through October 15, 2024 as Hispanic Heritage Month.

Vote: 5 - 0 Passed

Appointment Citrus Preservation Commission

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Mario Saucedo, the City Council unanimously appointed, by roll call vote, Janet Ward to serve the remainder of a four-year term on the Citrus Preservation Commission ending April 16, 2026.

Vote: 5 - 0 Passed

Settlement Agreement Disclosure

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Mario Saucedo, the City Council unanimously approved, by roll call vote, approved the public disclosure of details of an Agreement of Settlement and General Release between the City of Redlands and Dino Navarette. Under the terms of the agreement, the City agrees to pay Mr. Navarette $75,000.00 to settle and dispose of disputes and controversies associated with a civil action pending in the San Bernardino Superior Court and entitled Dino Navarette v. City of Redlands, et al., Case No. CIVSB 2207828.

Vote: 5 - 0 Passed

Homeless Encampment Clean-Up Services Agreement

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Mario Saucedo, the City Council unanimously determined, by roll call vote, that the agreement is categorically exempt from environmental review in accordance with Section 15301 of the State's guidelines implementing the California Environmental Quality Act; and approved an agreement with Hunter Consulting, Inc. doing business as HCI Environmental & Engineering Service for homeless encampment general clean-up services.

Vote: 5 - 0 Passed

Grant Acceptance Kaiser Permanente Substance Abuse Prevention

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Mario Saucedo, the City Council unanimously accepted, by roll call vote, the Redlands Substance Abuse Prevention Outreach Grant through Kaiser Permanente of Southern California in the amount of $50,000; and approved an additional appropriation in the amount of $50,000 in the Governmental Grants fund.

Vote: 5 - 0 Passed
CC_September 3, 2024

Redlands Regular Meeting of 09-17-24
14 of 790
Vote: 5 - 0 Passed

Community Outreach Specialist Position

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Mario Saucedo, the City Council unanimously approved, by roll call vote, one limited term Community Outreach Specialist position within the Homeless Solutions Division for a term not to exceed 18 months.

Vote: 5 - 0 Passed

Grant Award FEMA Homeland Security

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Mario Saucedo, the City Council unanimously agreed, by roll call vote, to accept the Department of Homeland Security, Federal Emergency Management Agency 2023 Emergency Management Performance Grant award in the amount of $18,115; and authorized an additional appropriation for the same.

Vote: 5 - 0 Passed

Resolution No. 8624 Salary Schedule

Assistant City Manager McConnell reviewed Resolution No. 8624, establishing an additional Solid Waste Supervisor position within the Facilities and Community Services Department.

This position will be responsible for day-to-day oversight and supervision of activities at the California Street Landfill. The position is required in order to meet the requirements for a Solid Waste Facility Permit as set forth in the landfill's Joint Technical Agreement.

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, Resolution No. 8624 establishing a Salary Schedule and Compensation Plan for City Employees and Rescinding Resolution No. 8599. Resolution No. 8624 establishes an additional Solid Waste Supervisor position within the Facilities and Community Services Department.

Vote: 5 - 0 Passed

Dark Fiber Service Purchase

Eric Owens, Information Technology Manager, explained the benefits of a purchase with Crown Castle for dark fiber service in the amount of $2,250 per month, totaling $135,000 for five years to enhance security and control of the city’s backbone network connectivity. The purchase will enhance the City's telecommunications infrastructure to support its growing operational needs. Dark fiber has emerged as a strategic opportunity and refers to unused or underutilized fiber optic cables that can be leased or purchased for exclusive use by an organization. Dark fiber provides greater control, scalability, and potential cost savings over time. As public comment, Bruce Laycook thought the purchase could be good for the City, but he wondered why the documents supporting this purchase do not provide any details and specifications. Management Services/Finance Director Garcia stated the City does not disclose details or locations as a way to protect against security threats.

CC_September 3, 2024

Redlands Regular Meeting of 09-17-24
15 of 790
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, a sole source purchase with Crown Castle for dark fiber service in the amount of $2,250 per month, totaling $135,000 over five years.

Vote: 5 - 0 Passed

Purchase Next-Generation Firewalls Network Security Enhancements

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Mario Saucedo, the City Council unanimously approved, by roll call vote, the intergovernmental purchase of new next-generation firewalls for network security enhancements from Sidepath in the amount of $81,142.39.

Vote: 5 - 0 Passed

Contracts Award On-Call Engineering Services

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Mario Saucedo, the City Council unanimously determined, by roll call vote, that approval of the Agreements with Hicks & Hartwick, Inc., and Engineering Resources of Southern California, Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act; and approved an exception to purchasing rules and awarded two (2) contracts under the same solicitation and scope to provide on-call general engineering services, each in an amount not-to-exceed $100,000 for the initial one-year term, with options to extend for one additional year for an amount not-to-exceed $100,000, for a total potential not-to-exceed value of $200,000.

Vote: 5 - 0 Passed

Resolution No. 8621 Surplus Land North Dearborn Street

Municipal Utilities and Engineering Director Harris provided details regarding City property located near 500 North Dearborn Street, comprising approximately 1,500 square feet of APNs 0170-302-06-0000 and 0170-302-18-0000. The City would like to lease the Property to the South Coast Air Quality Management District ("SCAQMD") so that SCAQMD can use the Property for air quality monitoring. The City must comply with the Surplus Land Act prior to entering into the lease. Resolution No. 8621 would declare the Property exempt surplus land and allow for a lease to SCAQMD, subject to review by the California Department of Housing and Community Development.

On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, Resolution No. 8621 pursuant to Government Code Section 54221, declaring that certain real property (located near 500 North Dearborn Street, Redlands, CA comprising approximately 1,500 square feet of APNs 0170-302-06-0000 and 0170-302-18-0000) is exempt surplus land, and finding that such declaration is exempt from environmental review under the California Environmental Quality Act.

Vote: 5 - 0 Passed
CC_September 3, 2024

Redlands Regular Meeting of 09-17-24
16 of 790

Office Furniture Purchase

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Mario Saucedo, the City Council unanimously determined, by roll call vote, that purchasing office furniture is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the purchase of Water Distribution office furniture from Office Depot in the amount of $91,060.54.

Vote: 5 - 0 Passed

Contract Award TDA 2021 Transit Stop Access Improvement Project

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Mario Saucedo, the City Council unanimously determined, by roll call vote, that approval of a Construction Contract and construction of the TDA 2021 Transit Stop Access Improvement Project is exempt from environmental review pursuant to Section 15301(c) of the State’s guidelines implementing the California Environmental Quality Act; approved an additional appropriation of $64,706.65 for the Project; approved the TDA 2021 Transit Stop Access Improvement Project plans and specifications; and approved the Construction Contract with CT&T Concrete Paving, Inc. for an amount not-to-exceed $111,046.65.

Vote: 5 - 0 Passed

Purchase Order for Cla-Val Supplies

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Mario Saucedo, the City Council unanimously determined, by roll call vote, that approval of a purchase order with Western Waterworks is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved a FY 24/25 purchase order with Western Waterworks for Cla-Val supplies for $85,000.

Vote: 5 - 0 Passed

Agreement Engineering & Traffic Survey for Citywide Speed Limit Study

Municipal Utilities and Engineering Director Harris offered background on the Professional Services Agreement with RK Engineering Group, Inc. to provide Engineering & Traffic Survey (E&TS) services to update the citywide speed limit study. Since the last E&TS was performed, Assembly Bill No. 43 (AB 43) was enacted to improve safety on California roads by providing more flexibility to local agencies when determining appropriate speed limits and addressing concerns related to speeding in high-risk areas. AB 43 allows local authorities to lower speed limits based on safety considerations, even if the results of an E&TS suggest a higher speed limit would be appropriate. With the enactment of AB 43, the City intends to reevaluate the current speed limits and review a total of 138 street segments on fifty-five (55) streets. As public comment, Steve Rogers thanked the Council and staff for bringing this item back for a review of the speed limits. He requested the report include photos of each location evaluated and radar recalibration.

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna CC_September 3, 2024

Redlands Regular Meeting of 09-17-24
17 of 790
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously determined, by roll call vote, that approval of a Professional Services Agreement with RK Engineering Group, Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the Professional Services Agreement with RK Engineering Group, Inc. to provide Engineering & Traffic Survey (E&TS) services to update the citywide speed limit study for an amount not to exceed $53,000.

Vote: 5 - 0 Passed

SBC Use of Weapons Firing Range Facilities

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Mario Saucedo, the City Council unanimously approved, by roll call vote, a purchase order with the County of San Bernardino for use of their weapons firing range facilities from FY2024/25 to FY2026/27 for an amount not to exceed $20,000 per fiscal year.

Vote: 5 - 0 Passed

Redlands Oktoberfest In-Kind Request

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Mario Saucedo, the City Council unanimously determined, by roll call vote, the Redlands Oktoberfest event is categorically exempt from environmental review pursuant to Section 15061 (b)(3) of the State’s guidelines implementing the California Environmental Quality Act; authorized and approved a request for in-kind support in the amount of $15,903.70 related to this event; and authorized the sale and consumption of alcoholic beverages for the Redlands Optimist Club to be held on October 5, 2024, and October 6, 2024, at Sylvan Park.

Vote: 5 - 0 Passed

Day for Kids Event In-Kind Request and Street Closure

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Mario Saucedo, the City Council unanimously determined, by roll call vote, that approval of the event is exempt from environmental review pursuant to Section 15311(c) of the State’s guidelines implementing the California Environmental Quality Act; authorized the temporary closure of Clay Street, between Lugonia Avenue to Western Avenue, on September 21, 2024 for the Day for Kids event hosted by the Boys and Girls Club of Greater Redlands-Riverside; and authorized in-kind support in the amount of $300.00 for staffing costs for the event.

Vote: 5 - 0 Passed

CC_September 3, 2024

Redlands Regular Meeting of 09-17-24
18 of 790

Facility Use Agreement with Family Service Association

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Mario Saucedo, the City Council unanimously determined, by roll call vote, that approval of the Facility Use Agreement with Family Service Association is exempt from environmental review in accordance with California Environmental Quality Act Guidelines Section 15061 (b)(3); and approved the Facility Use Agreement with the Family Service Association for use of the kitchen and dining areas at the Joslyn Senior Center and Ediberto and Gloria Flores Senior Center for the purpose of preparing meals by the Family Service Association nutrition program.

Vote: 5 - 0 Passed

Facility Use Agreement with Redlands Meals on Wheels
Staff requested this item be pulled from the agenda tonight. It will be presented to the Council for consideration at a future meeting.

SCE Grant of Easement

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Mario Saucedo, the City Council unanimously determined, by roll call vote, that granting of an easement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and authorized to grant an easement to Southern California Edison over Lot "A" of Tract 20336 for the future installation of a transformer, related to future electrical service needs.

Vote: 5 - 0 Passed

Stater Bros. Charities Believe Walk In-Kind Request

Facilities and Community Services Director Crocker introduced the request for temporary street closures and in-kind support in the amount of $37,109.50 related to the Stater Bros.

Charities Believe Walk. As public comment, Dennis Bell asked why tax ID numbers for all the organizations requesting in-kind support, including the ID for Stater Bros was redacted.

He thought this information was public, and should be available, and he opposed the Council giving away taxpayer money.

On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that this event is categorically exempt from environmental review pursuant to Section 15311 of the State's guidelines implementing the California Environmental Quality Act; approved the temporary street closures related to the event; and authorized and approved a request for in-kind support in the amount of $37,109.50 related to this event.

Vote: 5 - 0 Passed

CC_September 3, 2024

Redlands Regular Meeting of 09-17-24
19 of 790

Resolution No. 8626 Surplus Land West Eureka Street

Facilities and Community Services Director Crocker stated that the City owns property in fee, located on the west side of Eureka Street, north of West Redlands Blvd, and south of Oriental Avenue. The City desires to transfer interest in the property to Property One, LLC, and in exchange, the City will receive certain real property located along the west side of Division Street, south of Sylvan Blvd and north of Interstate 10 for the use of open space. The City must comply with the Surplus Land Act (SLA) prior to doing so and Resolution No. 8626 would declare the Property exempt surplus and allow for disposition to Property One, LLC., outside of the SLA, subject to California Department of Housing and Community Development review. As public comment, Steve Rogers was not clear about what this item was attempting to do, and he thought the report and exhibits were not helpful. Bruce Laycook also pointed out that at a minimum, the report should have included maps, specifically identifying the locations.

On motion of Council Member Jenna Guzman-Lowery, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously approved, by roll call vote, Resolution No. 8626 pursuant to Government Code Section 54221, declaring that certain real property (located near the west side of Eureka Street, north of West Redlands Blvd, and south of Oriental Avenue; APN:
0169-272-27-0000) is exempt surplus land, and finding that such declaration is exempt from environmental review pursuant to Section 15060(c)(3) of the State's guidelines implementing the California Environmental Quality Act.

Vote: 5 - 0 Passed

"1LoveIE" Event In-Kind Request & Street Closure

Facilities and Community Services Director Crocker introduced the request for the temporary closure of 9th Street between E. Citrus Ave and E. State Street and for in-kind support of $1,800 related to the inaugural "1LoveIE" business opening event scheduled for September 14, 2024.

As public comment, Chamber of Commerce Executive Director Evan Sanford urged the Council to approve this request and attend the special grand opening event to welcome 1LoveIE to Redlands. Justin Hudson, owner of 1Love IE was excited to be opening another store, along with his two other locations, and said that Redlands has been very welcoming. Council Member Davis was in full support of this item, adding that she had been looking forward to this opening for a while.

On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that approval of the event is exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act; authorized the expenditure of city resources, in-kind support in the amount of $1,800, and temporary street closure of 9th Street between E. Citrus Ave and E. State Street for the inaugural "1LoveIE" business opening event scheduled for September 14, 2024.

Vote: 5 - 0 Passed

PUBLIC HEARINGS

CC_September 3, 2024

Redlands Regular Meeting of 09-17-24
20 of 790
Resolution No. 8629 Development Applications Venue at Orange Apartments

Council Member Davis announced that due to property ownership within 500 feet of the development, she recused herself from voting on this item. Mayor Tejeda reported that staff is recommending this public hearing to consider Resolution No. 8629 for development applications related to the construction of 164 apartment units within the Venue at Orange Apartments be continued to September 17, 2024.

On motion of Mayor Pro Tempore Paul Barich, seconded by Mayor Eddie Tejeda, the City Council approved, by roll call vote, that the public hearing be continued to the City Council Meeting scheduled for September 17, 2024.

Vote: 4 - 0 Passed

Resolution No. 8627 Adjustments to Rates for Solid Waste Utility Services

Mayor Tejeda opened the public hearing and called on Assistant City Manager Boatman for background on Resolution No. 8627 authorizing adjustments to rates for solid waste utility services. On July 2, 2024, the City Council authorized staff to issue the required Proposition 218 notice to set the public hearing date for tonight. He introduced Garth Schultz, of R3 Consulting Group, Inc. to present a report detailing their findings and recommendations. Staff and R3 held two meetings with the Municipal Utilities Commission (Commission), on March 18 and April 15, 2024 to present draft findings and to receive feedback and recommendations. After substantive discussion, the Commission voted unanimously on April 15, 2024 to forward R3’s recommended adjustments to the City’s solid waste services to the City Council.

The study results show the current rates are not sufficient to cover the solid waste service costs and expenses and the Commission's recommendations included: 1) A 9% revenue increase in January 1, 2025; 2) a 9% revenue increase in January 1, 2026; 3) a 9% revenue increase in January 1, 2027; and 4) a 4% revenue increase in January 1, 2028. Based on a 9% increase, it was pointed out the standard residential service cost increase was estimated to be about $4 per month. Commission Chair Steve Stockton emphasized the Commission's efforts to keep rates below a 10% increase.

As public comment, Kathleen Flynn spoke about the billing inequities that exist between a single person living alone and a family with multiple residents. She requested the Council consider looking at what trash was actually produced by the size of the family served and to consider other alternatives, including, picking up trash on a bi-monthly basis rather than every week. City Manager Duggan appreciated the suggestions, and he mentioned that economies of scale, along with other complex details, must be considered when determining the best use of city resources. Dennis Bell questioned how the City was handling and separating trash. Michael Paisner thought a 9% increase was unrealistic and well above the wage increases seen by residents. Steve Rogers agreed that a 9% increase was significant, and he described a future scenario where customers would be unable to pay their bills to maintain service.

City Clerk Donaldson informed the Council that 19,538 properties received a Proposition 218 notice with directions to make a formal written protest. She announced that her office received 48 written protests declaring their opposition to a solid waste rate increase. This number is insufficient to meet the 50% plus one (or 9,770), required for a successful Proposition 218 protest to stop implementation of the new rates.

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Council Member discussion focused on concerns raised by public comment including the financial impact of utility bills, the trash truck pickup schedules, state regulations, expanding the utility billing assistance program, and the importance of performing a needs analysis on a regular basis to avoid fewer rate spikes. With no further comments, the Mayor closed the hearing.

On motion of Council Member Jenna Guzman-Lowery, seconded by Mayor Eddie Tejeda, the City Council unanimously determined, by roll call vote, that the adoption of Resolution No. 8627 is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved Resolution No. 8627, authorizing adjustments to rates for solid waste utility services.

Vote: 5 - 0 Passed

Mayor Tejeda called for a brief recess at 8:15 p.m., with the meeting reconvening at 8:20 p.m.

NEW BUSINESS

Resolution No. 8596 Historic Architectural Design Guidelines

Planning Manager Brian Foote presented Resolution No. 8596 for adoption of the "Historic Architectural Design Guidelines," a reference for local property owners, development and design professionals, City staff, and decision-makers in planning, approving, and implementing projects involving the preservation, rehabilitation, and restoration of historic buildings. The City's Planning Division has worked in coordination with Architectural Resources Group, a professional historic architecture firm with extensive experience in the field of historic preservation, in the preparation of new Historic Design Guidelines. The proposed Historic Design Guidelines are customized to provide information relevant to preserving historic resources in the City of Redlands. Mr. Foote discussed the historical context, provided a timeline of events leading to tonight and offered a brief recap of each of the nine chapters, customized to the City. On February 1, 2024, the Historic & Scenic Preservation Commission recommended that the Council approve the final Guidelines.

Mayor Tejeda asked whether this document would place restrictions on processing Accessory Development Units (ADUs), but Mr. Foote stated that a separate set of guidelines would be needed for ADUs. As public comment, Historic and Scenic Preservation Commissioner Lauren Bricker fully supported the Guidelines, which she said will serve as a highly constructive document for everyone. Council Members expressed their appreciation of the Commissioners' dedication and service to the City.

On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, Resolution No. 8596 for adoption of the "Historic Architectural Design Guidelines," a reference for local property owners, development and design professionals, City staff, and decision-makers in planning, approving, and implementing projects involving the preservation, rehabilitation, and restoration of historic buildings; and determined that this resolution is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act.

Vote: 5 - 0 Passed
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Intergovernmental/Piggyback Purchase Cisco Network Equipment

Information Technology Manager Eric Owens described an Intergovernmental/Piggyback purchase of Cisco network equipment in the amount of $348,516.57 from Connection. The City’s current network infrastructure relies on network equipment that is approaching ten years of service time that is beyond the standard operational lifecycle of network equipment. Cisco’s advanced technology will provide the reliability and scalability required for the network.

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, an Intergovernmental/Piggyback Purchase of Cisco network equipment, for city-wide network enhancements from Connection, in the amount of $348,516.57.

Vote: 5 - 0 Passed

Purchase PacPress Filter Press

Municipal Utilities and Engineering Director Harris explained the need to purchase a PacPress filter press non-competitively from Harrington Industrial Plastics LLC for a total price of $862,862.01. The Municipal Utilities and Engineering Department (MUED) produces, treats, and distributes potable water to approximately 22,000 customers within its service area. Water is treated at two surface water treatment plants. The Hinckley WTP receives raw water primarily from the Santa Ana River, and the Tate WTP receives raw water primarily from Mill Creek.

Both WTPs use various mechanical and chemical processes to remove sediment and organic debris from the raw water prior to disinfection. Harrington Industrial Plastics LLC, is the sole west coast distributor of PacPress products. Dudek and MUED staff negotiated a reasonable purchase of $862,862.01 with Harrington for a seventy-five cubic foot PacPress filter press, platform, and associated equipment.

On motion of Council Member Mario Saucedo, seconded by Mayor Eddie Tejeda, the City Council unanimously determined, by roll call vote, that purchasing a filter press is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the Sole Source purchase of a PacPress filter press from Harrington Industrial Plastics LLC for a total price of $862,862.01.

Vote: 5 - 0 Passed

Purchase Caterpillar Backhoe Loaders

Municipal Utilities and Engineering Director Harris detailed the purchase of two Caterpillar backhoe loaders from Quinn CAT in the amount of $367,273.36.

On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Mario Saucedo, the City Council unanimously determined, by roll call vote, that the purchase of two (2) Caterpillar backhoe loaders is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the purchase of two Caterpillar backhoe loaders from Quinn CAT in the amount of $367,273.36.

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Vote: 5 - 0 Passed

WWTP Materials and Supplies Purchase

Municipal Utilities and Engineering Director Harris reviewed the need for a purchase order with Western Waterworks for $541,000 for materials and supplies used by the Water Utility and the Wastewater Treatment Plant.

On motion of Council Member Jenna Guzman-Lowery, seconded by Mayor Eddie Tejeda, the City Council unanimously determined, by roll call vote, that approval of the purchase order with Western Waterworks is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the purchase order with Western Waterworks for $541,000 for materials and supplies used by the Water Utility and the Wastewater Treatment Plant.

Vote: 5 - 0 Passed

Contract Award WWTP Primary Clarifier Upgrade Project

Municipal Utilities and Engineering Director Harris reported on a Public Works Construction Contract with G.S.E. Construction Company, Inc. for the Wastewater Treatment Plant Primary Clarifier Upgrade Project for an amount not-to-exceed $940,720. The wastewater treatment plant (WWTP) includes four rectangular primary clarifiers, which were originally constructed in 1962, 1972 and 1988. The WWTP Primary Clarifier Upgrade Project will replace sludge collection and skimming mechanisms and will replace revolving skimmer pipes with manual operating levers. Each unit will be furnished and installed with all supports, mechanical equipment, and drives. In March 2022, City Council appropriated $1,000,000 in American Rescue Plan Act funding for this project.

As public comment, Steve Rogers stated he was still waiting for responses to earlier questions he posed about the WWTP project. What he found most troubling was the environmental review of the project. He wondered how the City could claim the project was exempt from CEQA and added that this could potentially preclude the City from getting State funding. Director Harris pointed out the State was well aware of this project and the only comment from them was in connection with updating the Kangaroo Rat study.

On motion of Council Member Mario Saucedo, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously determined, by roll call vote, that approval of the contract and construction of the Wastewater Treatment Plant Primary Clarifier Upgrade Project is exempt from environmental review in accordance with Section 15302(c) of the State's Guidelines implementing the California Environmental Quality Act; approved the Wastewater Treatment Plant Primary Clarifier Upgrade Project plans and specifications; and awarded a Public Works Construction Contract to G.S.E. Construction Company, Inc. for an amount not-to-exceed $940,720.

Vote: 5 - 0 Passed

Caterpillar Emergency Power Generators Purchase

Municipal Utilities and Engineering Director Harris presented a purchase of five Caterpillar CC_September 3, 2024

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Municipal Utilities and Engineering Director Harris presented a purchase of five Caterpillar emergency power generators from Quinn CAT for $907,478.62.

On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Mario Saucedo, the City Council unanimously determined, by roll call vote, that the purchase of five Caterpillar emergency power generators is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the purchase of five (5) Caterpillar emergency power generators from Quinn CAT for $907,478.62.

Vote: 5 - 0 Passed

COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES
Council Members agreed to forgo announcements and reports.

ADJOURNMENT

There being no further action required the meeting adjourned at 8:59 P.M. The next regular meeting of the City of Redlands City Council will be held on September 17, 2024.

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City Council/Financing Authority Meeting I. 2.

DATE: 09/17/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of a Proclamation declaring September 29, 2024 as Adult Literacy Day in the City of Redlands (Mayor Tejeda) MOTION:

I move to authorize the issuance of a Proclamation declaring September 29, 2024, as Adult Literacy Day in the City of Redlands.

SUBMITTED BY:

Jennifer Macias, Management Analyst
REVIEWED BY:

Charles M. Duggan, Jr., City Manager
Janice McConnell, Assistant City Manager
Attachments
Adult Literacy Day 2024
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City Council/Financing Authority Meeting I. 3.

DATE: 09/17/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of a Proclamation Recognizing September 27, 2024 as California Native American Day (Council Member Saucedo) MOTION:

I move to authorize the issuance of a Proclamation Recognizing September 27, 2024 as California Native American Day.

Attachments
CA Native American Day 2024
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City Council/Financing Authority Meeting I. 4.

DATE: 09/17/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Approve recommendation for appointment of Alicia Gyllenhammer to the Human Relations Commission (Council Member
Guzman-Lowery)
MOTION:

I move to appoint Alicia Gyllenhammer to serve the remainder of a four-year term on the Human Relations Commission ending October 18, 2026.

RECOMMENDATION:

In accordance with Redlands Municipal Code Section 2.66.020, nominations to this Commission are made on a rotational basis by members of the City Council.

Council Member Guzman-Lowery was next in rotation to make a recommendation to City Council. Council Member Guzman-Lowery is recommending the Council to appoint the individual listed below to serve the remainder of a four-year term ending on October 18, 2026, on the Human Relations Commission.

Recommendation Council Member
Alicia Gyllenhammer Council Member Guzman-Lowery
DISCUSSION:

A vacant seat exists on the Human Relations Commission due to the recent termination of Commissioner Neha Agarwal whose term expires on October 18, 2026.

There were 5 eligible applications received from the posting. Those applications were considered for filling this vacancy.

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The Human Relations Commission consists of nine members as follows:

Claudia Ruiz
Vanessa Annaguey Aranda
Roy George
Vacant
Roop Kishor Goyal
Kennth Ford
Julie Houston
Gail Howard
Ryan Chau (Student)
ALTERNATIVES:

The City Council may choose not to support the recommendation and direct staff to seek further applications for consideration.

SUBMITTED BY:

Janice McConnell, Assistant City Manager
REVIEWED BY:

Charles M. Duggan, Jr., City Manager
PREPARED BY:

Jennifer Macias, Management Analyst
Attachments
Public Notice
Human Relations Applications
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Address Verified - AE
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City Council/Financing Authority Meeting I. 5.

DATE: 09/17/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Approve Amendment No. 1 to the Agreement with San Bernardino County Registrar of Voters for the installation and maintenance of surveillance cameras at each of the three secure ballot box locations in the City of Redlands; and determination that approval of this amendment is not subject to environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act (City Clerk Donaldson)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:

I move that the City Council determine approval of Amendment No. 1 to the Agreement with the County of San Bernardino Registrar of Voters for installation of surveillance cameras at each of the three secure ballot box locations on City property is not subject to environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act; and

1. I move that the City Council approve Amendment No. 1 to the Agreement with the County of San Bernardino Registrar of Voters for installation of surveillance cameras at each of the three secure ballot box locations on City property.

2. RECOMMENDATION:

It is recommended the City Council consider approval of Amendment No. 1 to the Ballot Box Placement Agreement between the City of Redlands and the County of San Bernardino Registrar of Voters (County) for the installation of surveillance cameras located at the three secure ballot boxes on City property, allowing city and county voters to deposit official ballots for all elections in San Bernardino County in a safe and secure manner.

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DISCUSSION:

In response to COVID-19 and for the protection of the public health during the November 2020 election, Governor Newsom ordered each county elections official to transmit vote-by-mail ballots to every registered voter ahead of the November 3, 2020 General Election. As a follow up to this action, the governor issued EO-N-67-20 on June 3, 2020, authorizing county elections officials to take additional steps to enhance the voting experience and protect the safety and integrity of the election. On September 1, 2020, the City Council approved the Agreement with the County of San Bernardino Registrar of Voters (County) for the City to install three Secure Ballot Boxes on city property for the purpose of allowing city and county voters to deposit official ballots, 24/7, for the November 2020 election and all future elections in San Bernardino County.

The County is requesting the City consider amending the original Ballot Box agreement to allow for the installation and maintenance of security cameras at each ballot box location, in order to be in place before the November 2024 election. The County agrees to purchase and install and maintain wireless cameras in a County-identified area at each Registrar of Voters’ drop-box location on City property. The specifications of the wireless camera shall be at the discretion of the County. Maintenance is defined as ensuring operability of the camera. Removal and/or reinstallation of the cameras shall be at the County’s discretion. The County agrees to maintain the area adjacent to the box by keeping the area in good condition and to conduct regular inspections at least once a day during business hours during voting periods and performing routine maintenance of the area to ensure the camera has line of sight to the ballot drop box.The Amendment provides details on this project and amends the current form of Ballot Box Agreement approved om September 1, 2020.

Approval of Amendment No 1. to the Agreement with the County for the installation of surveillance cameras on city property at three Secure Ballot Box locations is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act as it can be seen with certainty that the approval of the amendment will have no effect on the environment.

ALTERNATIVES:

The City Council may choose to deny the installation of surveillance cameras on city property as requested by the County of San Bernardino Registrar of Voters.

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STRATEGIC PLAN:

Not Applicable
SUBMITTED BY:

Jeanne Donaldson, City Clerk
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Tabitha Crocker, Facilities and Community Services Director Don Craw, Facilities and Community Services Senior Manager PREPARED BY:

Jeanne Donaldson, City Clerk
Fiscal Impact
Discussion:

There is no cost to the City for the installation and maintenance of the surveillance cameras.

Attachments
ROV Agreement Installation Secure Ballot Boxes
Amending ROV Ballot Boxes Agreement
Ballot Box Locator Map
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Standard Contract Page 1 of 3

THE INFORMATION IN THIS BOX IS NOT A PART OF THE CONTRACT AND IS FOR COUNTY USE ONLY

Registrar of Voters

Department Contract Representative Stephenie Shea
Telephone Number 909-387-2100

Contractor City of Redlands
Contractor Representative Jeanne Donaldson
Telephone Number 909-798-7532
Contract Term 5 years
Original Contract Amount $6,000
Amendment Amount
Total Contract Amount $6,000
Cost Center

AMENDMENT NO. 1

TEMPLATE AGREEMENT FOR THE INSTALLATION AND MAINTENANCE OF SECURE BALLOT DROP BOXES

IT IS HEREBY AGREED AS FOLLOWS:

WHEREAS, August 25, 2020 (Item No. 60), the Board of Supervisor s approved Contract Templates for the installation and maintenance of Secure Ballot Drop Boxes, and;

WHEREAS, the County desires to install wireless cameras at its ballot drop box locations across the county to support election security; and

NOW, THEREFORE, the County and Contractor mutually agree to the following:

1. The above listed recitals are incorporated into the Contract and the Parties represent that they are true and correct.

2. Section D. COUNTY RESPONSIBILITIES is amended to add section D.8 as follows:

D.8 To install and maintain wireless cameras in a County-identified area at each Registrar of Voters’ drop-box location across the county. The specifications of the wireless camera shall be at the discretion of the County. Maintenance is defined as ensuring operability of the camera. Removal Contract Number

20-ROV-09 A1

SAP Number

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and/or reinstallation of the camera shall be at the County’s discretion. To maintain the area adjacent to the box by keeping the area in good condition and conduct regular inspections at least once a day during business hours during voting periods and per forming routine maintenance of the area to ensure the camera has line of sight to the ballot drop box

3. Section J., ELECTRONIC SIGNATURES is added to read as follows:

J. ELECTRONIC SIGNATURES
This Contract may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute one and the same Contract. The parties shall be entitled to sign and transmit an electronic signature of this Contract (whether by facsimile, PDF or other email transmission), which signature shall be binding on the party whose name is contained therein. Each party providing an electronic signature agrees to promptly execute and deliver to the other party an original signed Contract upon request.

4. All other terms and conditions of the contract remain in full force and effect.

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TEXAS ST

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CITRUS AVE

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ST
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I1 35 Cajon St - Redlands City Hall
2 1270 W Park Ave - Redlands Police Department
3 111 W Lugonia Ave - Redlands Community Center
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City Council/Financing Authority Meeting I. 6.

DATE: 09/17/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8628 Amending the Conflict of Interest Code for the City, acknowledge that this City Council has reviewed its Conflict of Interest Code, and find that the amendments pertaining to certain positions are necessary (Assistant City Manager McConnell)
MOTION:

If the City Council determines that staff's recommendation is appropriate, the following motion is provided:

I move to adopt Resolution No. 8628 and acknowledge that this City Council has reviewed its Conflict of Interest Code and finds that the following amendments are necessary: (1) Include new positions that must be designated and (2) Delete positions that no longer make or participate in governmental decisions.

RECOMMENDATION:

Staff recommends that the City Council approve Resolution No. 8628 amending the Conflict of Interest Code for the City and acknowledge that this City Council has reviewed its Conflict of Interest Code and finds that the following amendments are necessary: (1) Include new positions that must be designated and (2) Delete positions that no longer make or participate in governmental decisions.

DISCUSSION:

Government Code Section 87306.5 requires the review of every public agency’s Conflict of Interest Code in each even-numbered year and submission to the City Council of a statement regarding that review. Staff has reviewed the City’s Conflict of Interest Code and finds that amendments are necessary. These amendments include revising the Designated Positions to accurately reflect the relevant classifications currently in place as of the City's most recent Salary Redlands Regular Meeting of 09-17-24
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relevant classifications currently in place as of the City's most recent Salary Resolution No. 8628 effective September 3, 2024, in addition to minor language revisions to reflect the renumbering of the Fair Political Practices Commission (FPPC) regulations referenced within the Conflicts of Interest Code due to recent changes made by the FPPC.

SUBMITTED BY:

Janice McConnell, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan, Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Tommi Ng, Assistant Human Resources / Risk Management Director Attachments
Resolution 8372 (Rescinded)
Resolution 8628 Conflict of Interest Code
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RESOLUTION NO. 8372

A RESOLUTION OF TIE CITY COUNCIL OF THE CITY OF REDLANDS

AMENDING ITS CONFLICT OF INTEREST CODE PURSUANT TO THE
POLITICAL REFORM ACT OF 1974, INCLUDING THOSE CITY DESIGNATED

EMPLOYEES IN THEIR CAPACITY AS STAFF FOR THE SUCCESSOR

AGENCY TO THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF REDLANDS AND RESCINDING RESOLUTION NO. 8129
WHEREAS, the Legislature of the State of California enacted the Political Reform Act of 1974, GovernmentCodesection81000et seq. (the "Act"), which containsprovisions relating to conflicts of interestwhich potentially affect all officers, employees, andconsultantsof the City of Redlands (the " City"), and requires all public agenciesto adopt and promulgate a Conflict of Interest Code; and
WHEREAS, the City adoptedaConflict of InterestCodepursuantto the Political Reform Act of 1974by ResolutionNo. 3290 onOctober5, 1976; and
WHEREAS, theCity hasamendedits Conflict of InterestCodeperiodically asmandated by lawandasdeemednecessarybytheCity CounciloftheCity (this "CityCouncil"); and WHEREAS, this City Council last amendedits Conflict of Interest Codeby Resolution No. 8129 on September 1, 2020; and
WHEREAS, thisCityCouncilwishesto updateits Conflictof InterestCodeto identifythe currentdesignatedCity employeesandconsultantsthataresubjectto theConflictof InterestCode; and
WHEREAS, on November 1, 2011, this City Council approved Resolution No. 7089 electingto serveasthe successoragency (" SuccessorAgency"), pursuant to AB XI 26, to the former RedevelopmentAgencyof theCity of Redlands; and
WHEREAS, thisCity Council, for purposesof carryingoutitsroleasSuccessorAgency, has amendedthe City' s Conflict of Interest Code, including those current designatedCity employees and consultants serving in the capacity as staff to the SuccessorAgency, and consultants, that aresubjectto theCity' s Conflict of InterestCode; NOW, THEREFORE, be it resolved bythe City Council of the City of Redlandsthat the Conflict of InterestCodeassetforth in ResolutionNo. 8129isherebyrescindedin its entiretyand replacedwith the Conflict of InterestCode, attachedasExhibit " 1," which is hereby adoptedfor the City of Redlandsin its capacityasSuccessorAgencyto theformer RedevelopmentAgencyof the City of Redlands.

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ADOPTED AND APPROVED this 20" d of Septemb , 2022.

Paul T. Barich, Mayor
ATTEST:
nne Donaldson, City Clerk
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I, JeanneDonaldson, City Clerk of the City of Redlands, herebycertify that the foregoing ResolutionNo. 8372 was duly adoptedby the City Council at a regular meetingthereof, held on the 20" day of September, 2022, bythe following vote:

AYES: Councilmembers Tejeda, Davis, Guzman -Lowery, Gallagher; Mayor Barich NOES: None
ABSENT: None /
ABSTAIN: None 1. 1
06ne Donaldson, City Clerk
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EXHIBIT " I"

CITY OF REDLANDS AND THE SUCCESSOR AGENCY TO THE FORMER

REDEVELOPMENT AGENCY OF THE CITY OF REDLANDS

CONFLICT OF INTEREST CODE
Adopted: October 5, 1976
Last Amended: September 20, 2022
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TABLE OF CONTENTS
A. Purpose/ Incorporation by Reference

1. Statement of Purpose........................................................................................ 3

2. Incorporationby Reference.............................................................................. 3 B. Definition of Terms ................................................................................................. 3 C. Disclosure Statements

1. Designated Employees..................................................................................... 4

2. Disclosure Requirements.................................................................................. 4

3. Statements of Economic Interests: Time of Filing Statements; ContentsThereof.............................................................................................. 4

4. Statement for Persons who Resign 30 Days after Appointment ...................... 4

5. Place of Filing Statements................................................................................ 4

6. Forms for Statements........................................................................................ 4 D. Manner of Reporting ............................................................................................... 5 EDisqualification....................................................................................................... 5 F. Opinions of the Commission and Counsel

1. Request for Opinion and Reliance................................................................... 5

2. Evidence of Good Faith.................................................................................... 5 G. Legislative or Judicial Amendments....................................................................... 6 H. Force and Effect of Code........................................................................................ 6 Exhibit " A" _ Designated Positions.................................................................................... 7 Exhibit « B„ _ Disclosure Categories................................................................................... 9

ADDENDUM
Reference Definitions........................................................................................... 10 2 L. tca\ 2eso\ 8372 Conflict of Interest Code 2022. doc Redlands Regular Meeting of 09-17-24
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CONFLICT OF INTEREST CODE
OF THE

CITY OF REDLANDS, AND OF THE SUCCESSOR AGENCY TO THE FORMER

REDEVELOPMENT AGENCY OF THE CITY OF REDLANDS
A. Purpose/ Incorporation by Reference

1. Statementof Purpose. It is the purposeof this Codeto provide for the disclosureof designatedemployeeassetsand income which may be materially affected by such employees' official actions, and, in appropriatecircumstances, to provide that designated employees shouldbe disqualified from acting in order that conflicts of interest may be avoided. Nothing contained herein is intended to modify or abridge the provisions of the Political Reform Act of 1974 GovernmentCodesection81000, et seq.) (the "Act").

2. Incorporation by Reference. The Act requiresstateand local governmentagenciesto adopt and promulgate conflict of interest codes. The Fair Political Practices Commission has adopted regulations (2 Cal. Code of Regs., section 18730, et seq.) which contain the terms of a standardconflict of interestcode, andwhich canbe incorporatedby referencein anagency's code.

After public notice andhearing, the agency's conflict of interestcodemay beamendedby the Fair Political Practices Commission to conform to amendments in the Political Reform Act. Therefore, theprovisions of 2 California Codeof Regulationssection18730, et seq., andany amendmentsto them duly adoptedby the Fair Political PracticesCommission, are hereby incorporated by reference. Theseregulations, and the attachedAppendix designatingofficials and employeesand establishingdisclosure categories, shall constitutethe Conflict of Interest Code of the City of Redlands ("City").

3. Public Availability. Designatedemployeesshall file their statementswith the City, which will then makethe statementsavailable for public inspection andreproduction (Government Codesection81008). Statementsfor designated employeeswill be retainedby the City.

B. Definition of Terms. This Conflict of InterestCodecontainsa number of key terms, such as " designated employee," " interests in real property within the jurisdiction," " investments in business entities," " income," anddecisions "made" or "participatedin" by adesignatedemployee, which are defined in the Act and the regulations of the Fair Political Practices Commission ( 2 Cal.

Codeof Regs, section18110, etseq.). Thesedefinitionsandregulations, andanyamendmentsto theAct or regulations, areincorporated byreferenceinto this Conflict of InterestCode. Summaries of certain definitions arecontainedin the attachedAddendum, which is provided for convenience of referenceonly, andarenot apart of this Conflict of InterestCode. Thedefinitions of key terms contained in the Act or the regulations are amended and changed from time to time. The summaries of definitions containedin the Addendum will beupdatedaccordingly on a periodic basis.

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C. Disclosure Statements.

1. DesignatedEmployees. The personsholding positions listed in Exhibit " A" of the Appendix of this Conflict of Interest Code are " designated employees." It has been determined that theseofficers andemployeesmake or participatein the making of decisionswhich may foreseeably have a material effect on financial interests.

2. Disclosure Requirements. Each designated employee shall file an annual statement disclosinginterestsin realpropertywithin theCity' sjurisdiction, investmentsin businessentities, businesspositions held or received during the previous calendaryear, and income or sourcesof incomewhich might foreseeablybeaffectedmaterially by the operationsof the City. The City has determined that it is foreseeablethat the types of investments, interests in real property, business positions heldor receivedduring thepreviouscalendaryear, and income, and sourcesof income listed in Exhibit " B" of the Appendix may beaffectedmaterially by decisionsmadeor participated in by the designatedemployeeby virtue of his or herposition, andarereportableif held by the designated employee.

3. Statementsof Economic Interests: Time of Filing Statements; ContentsThereof. a) Initial Statements. All designated employees employed on the effective date of this Conflict of InterestCode, as originally adopted, promulgatedand approvedby the City Council, shallfile statementswithin thirty (30) daysaftertheeffectivedateof this Conflict of InterestCode.

Thereafter, each person already in a position when it is designatedby an amendmentto this Conflict of Interest Code shall file an initial statementwithin thirty ( 30) days after the effective dateof the amendment. Initial statementsshall discloseany reportable investments, interestsin real property, income and businesspositions held or receivedduring the twelve (12) monthsprior to the effective date of this Conflict of Interest Code. b) Assuming Office Statements. All new designated employees who are appointed, promotedor transferred toadesignatedpositionaftertheeffectivedateof this Conflict of Interest Codeshall file statementswithin thirty ( 30) daysafter assuming the designatedposition, disclosing any reportableincome, investments, interestsin real property and businesspositions held or receivedduring the twelve ( 12) monthsprior to the dateof assumingoffice. c) Annual Statements. Annual statementsshall be filed by all designatedemployees on or beforeApril 1 of eachyear, disclosinganyreportable investments, interestsin realproperty, income and business positions held or received in the period since the closing date of the employee'spreviously filed statementandDecember31.
d) LeavingOffice Statements. Everydesignatedemployeewho leavesoffice anddoes not assumeanotherdesignatedposition for the City shall file a statementwithin thirty ( 30) days after leaving office disclosing any reportableinvestments, interestsin real property, income L:\ ca\ Reso\ 8372 Conflict of Interest Code 2022. doe
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andbusinesspositions held or receivedduring the period sincethe last previousstatementwas filed.
e) Candidates' Statements. Candidates for election to City positions shall file a statementno later than the final date for filing Declarationsof Candidacy, disclosing reportable investments and interests in real property held on the final date for filing Declarations of Candidacy. This subsectionshallnot applyto candidateswhofiled statementswith theCity within the previoustwelve ( 12) months under subsections (a), (b) or (c) of this Section.

4. Statement for Persons who Resign 30 Days after Appointment. Persons who resign within thirty (30) daysof initial appointmentarenot deemedto haveassumedoffice or left office providedthey did not makeor participatein themaking of, or usetheir positionto influenceany decisionanddid not receive orbecomeentitled to receiveanyform of paymentasa result of their appointment. Such personsshallnot file eitheranassumingor leavingofficestatement.

5. Placeof Filing Statements. All designated employeesrequiredto submita statementof economicinterestsshall file the original with the City Clerk. The City Clerk shall makeandretain a copy of all statementsfiled by membersof and candidatesfor the City Council of the City of Redlands, the City Managerand City officials who managepublic investments, and the City Attorney, and forward the original of each such statementto the Fair Political Practices Commission (" FPPC"). The City Clerk shall retain the originals of the statementsof all other designated employees.

6. Formsfor Statements. Formsfor filing disclosurestatementswill bemadeavailable by the City Clerk, andwill adhereto the forms prescribed bythe FPPC.

D. Manner of Reporting. The designated employee shall report all economic interests as required under California Code of Regulations section 18730.

E. Disqualification. Designatedemployeesmust disqualify themselvesasrequiredpursuant to California Code of Regulations section 18730 ( section 9).

F. Opinions of the Commission and Counsel.

1. Requestfor Opinion andReliance. Any designatedemployeewho is unsureof any duty, right, or privilege of participationin any matterunderthis Codeor under theprovisionsof the Act may requesta formal opinion or letter of advice from the FPPC, or an opinion from the City Attorney, providedthatnothingin thisConflict of InterestCode requirestheCity Attorneyto issueanyformal or informal opinion.

2. Evidence of Good Faith. If an opinion or a letter of advice is renderedby the FPPC stating in full the facts and law upon which the opinion is based, compliance therewith by the designatedemployeeis evidenceof goodfaith in anycriminal proceedingandis a presumption affecting the burdenof proof of any civil proceedingbrought under the Act or this Conflict of Interest Code. The designatedemployee's goodfaith compliancewith suchopinion shallalso 5 L:\ ca\ Reso\8372 Conflict of Interest Code 2022.doc
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constitutea completedefenseto any disciplinary action broughtby the authority under section 91000 et seq. of the Act or this Conflict of Interest Code.

G. Legislative or Judicial Amendments. All amendmentsor changesto the provisions of the Act, occurring astheresult of legislativeamendmentor judicial decision, shallautomaticallyand immediatelybe incorporatedinto this Conflict of InterestCodeandthis Conflict of InterestCode shall, without further action, thereupon be deemed amended and changed to reflect such legislative orjudicial amendmentor decision.

H. Force and Effect of Code. This Conflict of Interest Code has the force and effect of law.

Designated employeesviolating any provision of this Conflict of InterestCodeare subjectto the administrative, criminal andcivil sanctionsprovidedby theAct.

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EXHIBIT " A"

DESIGNATED POSITIONS
The Mayor, Members of the City Council, Board Membersof the SuccessorAgency, the City Manager, the Executive Director of the SuccessorAgency, and other City officials who managepublic investments, andthe City Attorney, areincludedin andgovernedby this Conflict of InterestCodeonly with respect toits disqualificationprovisions. For purposeof disclosure, the Mayor, membersof the City Council andBoard Membersof the SuccessorAgency, Planning Commissioners, the City Manager, theExecutiveDirector of the SuccessorAgency, City Attorney, City Treasurer, andtheCity officialswhomakepublicinvestmentsaregovernedby thestatutory conflicts of interest provisions of Article 2 of Chapter 7 of the Political Reform Act of 1974 Government Code section 87200, et seq.).

DESIGNATED EMPLOYEE' S TITLE OR

FUNCTION

DISCLOSURE CATEGORIES

ASSIGNED
City Clerk All DisclosureCategories (1-7)
CITYAANAGDI2' S.OFFIC
AssistantCityManager All Disclosure Categories ( 1- 7)
Project Manager Disclosure Categories ( 1, 3, 5, 7)
Grants Coordinator Disclosure Categories 1, 3, 5,7
Management Analyst All Disclosure Categories ( 1- 7)
Administrative Analyst Disclosure Categories ( 1, 3, 5, 7) Public Information Officer All Disclosure Categories ( 1-7) Multimedia Production Officer Disclosure Categories ( 1, 3, 5,7) Procurement Manager All Disclosure Cate ories ( 1- 7
DEVEI Q' N_T SERYICI S
Development Services Director All Disclosure Categories ( 1- 7) Management Analyst All Disclosure Categories ( 1- 7)
Administrative Analyst Disclosure Categories ( 1,3, 5- 7) OneStopPermit CenterManager All Disclosure Categories ( 1- 7) Asst/ Assoc/ Civil/ Sr. Civil Disclosure Categories ( 1,3, 5- 7) Chief Building Official All Disclosure Categories ( 1-7) Sr. Plans Examiner Disclosure Categories ( 1,3, 5- 7)
Economic Development Manager All Disclosure Categories ( 1- 7) City Planner All Disclosure Categories ( 1-7)
Principal Planner Disclosure Categories ( 1,3, 5-7)
Senior Planner Disclosure Categories ( 1, 3, 5- 7)
F1RE ... ..

Fire Chief All Disclosure Categories 1-7)
Fire Marshal All Disclosure Categories ( 1- 7)
Deputy Fire Chief All Disclosure Categories ( 1-7)
Deputy Fire Marshal All Disclosure Categories ( 1-7) _
Battalion Chief Disclosure Categories ( 1- 3, 5- 7)
EMS Coordinator Disclosure Categories 1,3,5- 7)
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Management Analyst All Disclosure Categories 1-7
EmergencyOperationsSpecialist Disclosure Categories ( 1,3, 5- 7

DESIGNATED EMPLOYEE' S TITLE OR

FUNCTION

DISCLOSURE CATEGORIES

ASSIGNED

HUMAN RESOURCES/ RISK
Assistant Director, HR/ Risk Management All Disclosure Categories ( 1- 7) HR/ Risk Manager All Disclosure Categories 1- 7
HR Analyst Disclosure Categories ( 1,3, 5- 7)
Risk Management Specialist Disclosure Categories ( 1,3, 5- 7) Human ResourceSpecialist Disclosure Categories ( 1, 3, 5- 7) Library Director AllDisclosureCategories (1- 7 Archivist Curator All DisclosureCategories ( 1- 7) Principal
Librarian Disclosure Categories ( 1, 3,5- 7) Systems
AdministratorDisclosure Categories ( 1, 3,5- 7) Management Analyst All DisclosureCategories ( t- 7) Senior
Librarian Disclosure Categories 1, 3,5- 7 Special
CollectionsManager Disclosure Categories ( 1, 3,5- 7 Adult LiteracyCoordinatorDisclosure Categories ( 1, 3,5- 7) Technical Services CoordinatorDisclosure Categories ( 1, 3,5- 7) M? iNAGEMENTS R- ICE5(FINAIVCEDirector,
ManagementServices/ Finance All DisclosureCategories (11- 7) IT ManagerAll DisclosureCategories ( 1- 7 Network
Engineer Disclosure Categories ( 1, 3,5- 7) GIS
SupervisorAll DisclosureCategories 1- 7) IT
SystemsSupervisor All DisclosureCategories 1- 7) Database AdministratorDisclosure Categories 1, 3, 5-7 System
AdministratorDisclosure Categories 1, 3,5- 7) GIS
AnalystDisclosure Categories ( 1, 3, 5-7 Network
Specialist Disclosure Categories ( 1, 3, 5-7) Assistant Finance Director All DisclosureCategories ( 1- 7) Finance Manager All DisclosureCategories ( 1- 7) Senior
AccountantDisclosure Categories ( 1, 3, 5- 7) Management Analyst All DisclosureCategories ( 1- 7 Accountant
Disclosure Categories 1, 3, 5- 7) Revenue
Supervisor All DisclosureCategories ( 1- 7) Utilities
Customer Service SupervisorAll DisclosureCategories 1- 7) Accountant Disclosure Categories 1, 3,5-7) Pa
roll CoordinatorAll DisclosureCategories 1- 7) MUNICIPAL UTILITIES &, ENGINEERING" Director
of MunicipalUtilities and PublicWorks Engineering/
City EngineerAll
DisclosureCategories (1- 7) City
EngineerAll DisclosureCategories 1- 7) Construction
Manager All DisclosureCategories ( 1- 7) Asst/
Assoc/Civil/ Sr. CivilEngineerDisclosure Categories ( 1, 3,5- 7) Field ServicesCoordinatorDisclosure Categories ( 1, 3, 5- 7 Utilities Operations Manager All DisclosureCategories ( 1- 7) L:
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Laboratory Manager All Disclosure Categories ( 1-7)
Water Production/ Maintenance Superintendent All Disclosure Categories ( 1- 7) Water Distribution Superintendent All Disclosure Categories 0- 7) Water Production Operations Supervisor All Disclosure Categories 1- 7) Water Productions Maintenance Supervisor All Disclosure Categories 1- 7 Water Distribution Supervisor All Disclosure Categories 1- 7 Wastewater Operations Superintendent All Disclosure Categories 1- 7) Wastewater Operations Supervisor All Disclosure Categories 1- 7 Wastewater Collection System Supervisor All Disclosure Categories 1- 7 POLI
Chief of Police All Disclosure Categories 1-7
Deputy Police Chief All Disclosure Categories 1-7
Police Commander All Disclosure Categories 1-7
Police Operations Manager All Disclosure Categories 1-7 Management Analyst All Disclosure Categories 1-7)
Police Operations Coordinator Disclosure Categories 1,3, 5- 7 Police Customer Service Supervisor All Disclosure Categories 1-7 FACII I,TIE$"AND COIIIIVICJNITY SERVICES;
Assistant Director, FCS All Disclosure Categories 1-7
Sr. Manager, FCS All Disclosure Categories 0- 7)
Manager, FCS All Disclosure Categories 1- 7
Field Services Superintendent All Disclosure Categories 1- 7) Field Services Project Supervisor All Disclosure Categories 1-7 Homeless Solutions Coordinator Disclosure Categories 1, 315- 7 Administrative Analyst Disclosure Categories ( 1, 3, 5- 7) Airport Supervisor All Disclosure Categories 1- 7
Solid Waste Manager All Disclosure Categories 1-7
Solid Waste Collections Supervisor All Disclosure Categories 1- 7 Solid Waste Route Coordinator Disclosure Categories ( 1, 3, 5- 7) Recycling Coordinator Disclosure Categories 1, 3, 5- 7
Fleet Services Coordinator Disclosure Categories 1, 3, 5- 7) CemeteryManager All Disclosure Categories 1- 7)
Animal Control Supervisor All Disclosure Categories 1- 7 Recreation Supervisor All Disclosure Categories 1- 7
Historic and Scenic Preservation Commissioners Disclosure Categories 1, 2, 3, 7 Libra Board of Trustees All Disclosure Categories 1- 7) Consultants
Consultants, who provideservices undercontractto fill oneof theabove -referenceddesignated positions, shallbe includedin the list of designatedemployeesandshall disclose pursuantto the broadestdisclosurecategory in this Code subjectto the following limitation: The City Manager may determinein writing that aparticular consultant, althougha "designatedposition," is hired to perform a rangeof dirties thatarelimited in scopeandthus is not requiredto fully comply with the disclosure requirements described in this section. Such written determination shall include a description of the consultant' s duties and, based upon that description, a statement of the extent of L:\ ca\Reno\ 8372Conflict of Interest Code 2022. doc
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disclosurerequirements. TheCity Manager'sdeterminationis apublic recordandshallberetained for public inspectionin thesamemannerandlocationasthis Conflict of InterestCode. 10 L:\ ca\ Rcso\ 8372 Conflict of Interest Code 2022, doc Redlands Regular Meeting of 09-17-24
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EXHIBIT " B"

DISCLOSURE CATEGORIES
The disclosurecategorieslistedbelow identify thetypesof investments, businessentities, sourcesof income, or real property, which the designated employee must disclose for each disclosurecategoryfor eachdisclosurecategoryto which he or sheis assigned.

Category 1: All investmentsand businesspositions in, and sourcesof income from, businessentities that do businessor own real property within the jurisdiction of the City, plan to do businessor own real property within thejurisdiction of the City within the next year, or have donebusinessor owned real property within the jurisdiction of the City within the past two (2) years.

Category2: All interestsin realproperty which is locatedin whole or in part within, or not more thantwo (2) miles outside, thejurisdiction of the City.

Category3: All investmentsand businesspositions in, and sourcesof income from, business entities that are engaged in land development, construction, or the acquisition or sale of real property within the jurisdiction of the City, plan to engagein such activities within the jurisdiction of the City within the next year, or have engagedin such activities within the jurisdiction of the City within the pasttwo (2) years.

Category 4: All investments and business positions in, and sources of income from, businessentities that arebanking, savingsand loan, or otherfinancial institutions.

Category 5: All investments and businesspositions in, and sourcesof income from, businessentities that provide services, supplies, materials, machinery, vehicles orequipment of a type purchasedor leasedby the City.

Category 6: All investmentsand businesspositions in, and sourcesof income from, businessentities that provide services, supplies, materials, machinery, vehicles or equipment of a type purchasedor leasedby theDesignatedEmployee'sDepartment.

Category 7: All investmentsand businesspositions in, and sourcesof income from, business entities subject to the regulatory, permit, or licensing authority of the Designated Employee's Department, will be subject to such authority within the next year, or have been subject to such authority within the pasttwo ( 2) years. 11 L:\ ca\ Reno%372 Conflict of Interest Code 2022. doe Redlands Regular Meeting of 09-17-24
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ADDENDUM

REFERENCE DEFINITIONS

FOR THE

CONFLICT OF INTEREST CODE
OF THE

THE CITY OF REDLANDS
I2
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TABLE OF CONTENTS

1. Public Official"............................................................................... Addendum 12

2. Member"......................................................................................... Addendum 12 3 Consultant"..................................................................................... Addendum- 12

4. Designated Employee"................................................................... Addendum 13

5. Malting Governmental Decisions" .................................................Addendum 13

6. Participating in theMaking of GovernmentalDecisions" Addendum 13

7. Financial Interest".......................................................................... Addendum 14

8. Material Financial Effect".............................................................. Addendum 15

9. Business Entity'.............................................................................. Addendum 15

10. City"............................................................................................... Addendum 15

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DEFINITIONS

1. " Public Official" meansevery member, officer, employee orconsultantof a stateor local governmentagency, but doesnot includejudges and court commissionersin the Judicial branchof government. "Publicofficial" alsodoesnot includemembersof theBoardof Governors and designated employees of the State Bar of California, members of the Judicial Council and members of the Commission on Judicial Performance, provided that they are subject to the provisionsof Article 2.5 (commencingwith section6035) of Chapter4 of Division 3 of the Business and ProfessionsCode as provided in section 6038 of that Article. Government Code section 82048.

2. " Member" shall include, but not be limited to, salaried or unsalaried members of committees, boardsor commissionswith decisionmaking authority.

A. A committee, board or commissionpossessesdecision making authority whenever:
i. It may makea final governmentaldecision, or
ii. It may compela governmentaldecision; or it may preventa governmental decisioneither by reasonof an exclusive powerto initiate the decisionor by reasonof aveto that may not be overridden; or
iii. It makessubstantiverecommendationsthat are, andover an extendedperiod of time have been, regularly approved without significant amendment or modificationby apublic official or theCity Council. 2 CCRsection18700.

B. A committee, board, or commissiondoesnot possessdecision making authority of it is formed for the solepurposeof researchinga topic andpreparinga report of recommendation for submission to another governmental body that has final decision -makingauthority.

3. " Consultant" meansan individual who, pursuant to a contract with a state or local government agency:

A. Makes a governmentaldecisionwhetherto:
i. Approve a rate, rule or regulation;
ii. Adopt or enforce a law;
iii. Issue, deny, suspend, or revokeany permit, license, application, certificate, approval, order, or similar authorization or entitlement; 14 L1ca\ Reno\ 8372 Conflict of Interest Code 2022. doc Redlands Regular Meeting of 09-17-24
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iv. Authorize the agencyto enterinto, modify, or renewa contractprovided it is the type of contractthat requiresagencyapproval;
v. Grantagencyapprovalto a contract that requiresagencyapproval andto which the agencyis aparty, or to the specificationsfor suchacontract; A. Grantagencyapprovalto a plan, design, report, study, or similar item; vii. Adopt, or grant agencyapprovalof, policies, standards, or guidelinesfor the agency, or for any subdivision thereof, or
B. Servesin a staff capacitywith the agencyandin that capacityparticipatesin making a governmentaldecision as defined in Regulation section 18704 or performs the sameor substantially all the sameduties for the agencythat would otherwise be performedby anindividual holding a position specifiedin the agency's Conflict of Interest Code under Government Code section 87302. 2 CCR section 18700. 3.

4. " Designated Employee" means any official of the Agency whose position is so designatedin the Appendix of the Agency's Conflict of Interest Code. The Appendix setsforth thosepositions which entail the making or participation in the making of decisionswhich may foreseeablyhave a material financial effect on any financial interest, but does not include any unsalariedmember of any board or commissionwhich servesa solely advisory function.

Government Code section 82019.

5. " Making a Governmental Decision." A public official " makes a governmental decision," exceptasprovided in 2 California Codeof Regulationssection18704, when theofficial, actingwithin the authority of his or her office or position:
1) Votes on a matter;
2) Appoints aperson;
3) Obligatesor commits his or her agencyto any courseof action; 4) Enters into any contractualagreementon behalf of his or her agency; 5) Determines not to act, within the meaning of subdivisions 1, 2, 3, 4, above, unless such determination is made because of his or her financial interest. When the determination not to act occurs because of the official' s financial interest, the official' s determination may be accompaniedby an oral or written disclosureof the financial interest. 2 CCR section18707

6. " Participating in the Making of Governmental Decisions": A public official participates in making a governmental decision," except as provided in Title 2, Code of Regulations section 18704, when, acting within the authority of his or her position, the official:
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a) Negotiates, without significant substantivereview, with a governmentalentity or private personregardinga governmentaldecisionreferencedin Title 2, CaliforniaCodeof Regulations section 18700( c)( 4); or
b) Advisesor makesrecommendationsto the decision maker eitherdirectly or without significant intervening substantivereview, by:
1) Conductingresearchor making any investigationwhich requirestheexercise of judgmenton the partof theofficial and thepurposeof which is to influencea governmental decision referenced in Title 2, California Code of Regulations section 18704; or 2) Preparing or presentingany report, analysis, or opinion, orally, or in writing, which requiresthe exerciseof judgment on thepart of the official andthe purposeof which isto influence a governmental decisionreferencedin Title 2, California Codeof Regulationssection 18700( c)( 4); 2 CCR section 18704

7. " Financial Interest": A public official has a financial interest in a decision within the meaning of Government Code section 87100 if it is reasonably foreseeablethat the decision will have a material financial effect, distinguishable from its effect on the public generally, on the official, a memberof his or her immediatefamily, or on anyof thefollowing:
a) Any businessentity in whichthepublic official hasa director indirectinvestment worth two thousand dollars ($ 2,000) or more.
b) Any real property in which thepublic official hasa direct or indirect interest worth two thousand dollars ($ 2,000) or more.
c) Any sourceof income, exceptgifts or loansby a commercial lending institution made in the regular courseof businesson terms available to the public without regardto official status, aggregatingfive hundreddollars ($500) or more in value provided or promised to, receivedby, thepublic official within 12monthsprior to thetime whenthedecisionismade. d) Any businessentity in whichthepublic official is adirector, officer, partner, trustee, employee, or holds any position of management. e) Any donorof, or any intermediaryor agentfor adonorof, a gift or gifts aggregatingtwo hundredfifty dollars ($250) or more in value provided to, receivedby, or promisedto thepublic official within 12monthsprior to the time when thedecisionis made.

The amountof thevalue of gifts specified by this subsectionshall be adjustedbiennially by the commissionto equalthe sameamount determined bythe commissionpursuantto subdivision (f) of Government Code section 89503.

For purposesof this section, indirect investmentor interestmeansany investment or interestowned by the spouseor dependentchild of a public official, by anagenton behalf of a public official, or by a businessentity or trust in which the official, the official' s agents, spouse, 16 L.\ ca\ ResoW72 Conflict of Interest Code 2022. doe
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anddependentchildren own directly, indirectly, or beneficially a 10-percentinterestor greater.

Government Code § 87103; 2 CCR section 18700( c)( 6).

8. " Material FinancialEffect" means thefinancial effectof a governmentaldecisionon a financial interest of apublic official is material if, at the time the official makesor participatesin malting the decision, the decision will have a significant effect on the official or amember of the official'simmediatefamily, or onthe sourceof income, thesourceof gifts, thebusinessentity, or the real property, which is an economic interest of the official. In determining whether it is reasonablyforeseeablethat theeffectsof agovernmentaldecisionwill besignificant, consideration shouldbe given to the factors definedin Title 2 CCR sections18702, 18702.1, 18702.2, 18702.3, 18702. 4 and 18702. 5. 2 CCR section 18702.

9. " BusinessEntity" meansany organizationor enterpriseoperatedfor profit, including but not limited to a proprietorship, partnership, firm, businesstrust, joint venture, syndicate, corporation or association. Government Code section 82005.

10. " Act" means the Political Reform Act of 1974, Government Code section 81000, et seq.
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1 I:\cmo\Resolutions\8628 Amending Conflict of Interest Code.docx-ms

RESOLUTION NO. 8628

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

AMENDING ITS CONFLICT OF INTEREST CODE PURSUANT TO THE POLITICAL REFORM ACT OF 1974, AND RESCINDING RESOLUTION NO. 8372

WHEREAS, the Legislature of the State of California enacted the Political Reform Act of 1974, Government Code section 81000 et seq. (the “Act”), which contains provisions relating to conflicts of interest which potentially affect all officers, employees, and consultants of the City of Redlands (the “City”), and requires all public agencies to adopt and promulgate a Conflict of Interest Code; and

WHEREAS, the City adopted a Conflict of Interest Code pursuant to the Political Reform Act of 1974 by Resolution No. 3290 on October 5, 1976; and

WHEREAS, the City has amended its Conflict of Interest Code periodically as mandated by law and as deemed necessary by the City Council of the City (this “City Council”); and

WHEREAS, this City Council last amended its Conflict of Interest Code by Resolution No. 8372 on September 20, 2022; and

WHEREAS, this City Council wishes to update its Conflict of Interest Code to identify the current designated City employees and consultants that are subject to the Conflict of Interest Code; and

NOW, THEREFORE, be it resolved by the City Council of the City of Redlands that the Conflict of Interest Code as set forth in Resolution No. 8372 is hereby rescinded in its entirety and replaced with the Conflict of Interest Code, attached as Exhibit “1,” which is hereby adopted for the City of Redlands.

ADOPTED AND APPROVED this 17th day of September, 2024.

Eddie Tejeda, Mayor

ATTEST:

Jeanne Donaldson, City Clerk
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I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing Resolution No. 8628 was duly adopted by the City Council at a regular meeting thereof, held on the 17th day of September, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Jeanne Donaldson, City Clerk
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1 EXHIBIT “1”

CITY OF REDLANDS

CONFLICT OF INTEREST CODE

Adopted: October 5, 1976
Last Amended: September 17, 2024
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2 TABLE OF CONTENTS

A. Purpose/Incorporation by Reference

1. Statement of Purpose ........................................................................................ 3

2. Incorporation by Reference .............................................................................. 3 B. Definition of Terms ................................................................................................. 3 C. Disclosure Statements

1. Designated Employees ..................................................................................... 4

2. Disclosure Requirements .................................................................................. 4

3. Statements of Economic Interests: Time of Filing Statements; Contents Thereof .............................................................................................. 4

4. Statement for Persons who Resign 30 Days after Appointment ...................... 4

5. Place of Filing Statements ................................................................................ 5

6. Forms for Statements........................................................................................ 5 D. Manner of Reporting ............................................................................................... 5 E Disqualification ....................................................................................................... 5 F. Opinions of the Commission and Counsel

1. Request for Opinion and Reliance ................................................................... 5

2. Evidence of Good Faith .................................................................................... 5 G. Legislative or Judicial Amendments ....................................................................... 6 H. Force and Effect of Code ........................................................................................ 6 Exhibit “A” - Designated Positions .................................................................................... 7 Exhibit “B” - Disclosure Categories ................................................................................. 11

ADDENDUM
Reference Definitions ........................................................................................... 12 Redlands Regular Meeting of 09-17-24
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3 CONFLICT OF INTEREST CODE
OF THE

CITY OF REDLANDS
A. Purpose/Incorporation by Reference.

1. Statement of Purpose . It is the purpose of this Code to provide for the disclosure of designated employee assets and income which may be materially affected by such employees’ official actions, and, in appropriate circumstances, to provide that designated employees should be disqualified from acting in order that conflicts of interest may be avoided. Nothing contained herein is intended to modify or abridge the provisions of the Political Reform Act of 1974 (Government Code section 81000, et seq.) (the “Act”).

2. Incorporation by Reference. The Act requires state and local government agencies to adopt and promulgate conflict of interest codes. The Fair Political Practices Commission has adopted regulations (2 Cal. Code of Regs., section 18730 , et seq.) which contain the terms of a standard conflict of interest code, and which can be incorporated by reference in an agency’s code.

After public notice and hearing, the agency’s conflict of interest code may be amended by the Fair Political Practices Commission to conform to amendments in the Political Reform Act. Therefore, the provisions of 2 California Code of Regulations section 18730, et seq., and any amendments to them duly adopted by the Fair Political Practices Commission, are hereby incorporated by reference. These regulations, and the attached Appendix designating officials and employees and establishing disclosure categories, shall cons titute the Conflict of Interest Code of the City of Redlands (“City”).

3. Public Availability . Designated employees shall file their statements with the City, which will then make the statements available for public inspection and reproduction (Government Code section 81008). Statements for designated employees will be retained by the City.

B. Definition of Terms. This Conflict of Interest Code contains a number of key terms, such as "designated employee," "interests in real property within the jurisdiction," "investments in business entities," "income," and decisions "made" or "participated in" by a designated employee, which are defined in the Act and the regulations of the Fair Political Practices Commission (2 Cal.

Code of Regs., section 18200, et seq.). These definitions and regulations, and any amendments to the Act or regulations, are incorporated by reference into this Conflict of Interest Code. Summaries of certain definitions are contained in the attached Addendum, which is provided for convenience of reference only, and are not a part of this Conflict of Interest Code. The definitions of key terms contained in the Act or the regulations are amended and changed from time to time. The summaries of definitions contained in the Addendum will be updated accordingly on a periodic basis.

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4 C. Disclosure Statements.

1. Designated Employees . The persons holding positions listed in Exhibit "A" of the Appendix of this Conflict of Interest Code are "designated employees." It has been determined that these officers and employees make or participate in the making of decisions which may foreseeably have a material effect on financial interests.

2. Disclosure Requirements . Each designated employee shall file an annual statement disclosing interests in real property within the City’s jurisdiction, investments in business entities, business positions held or received during the previous calendar year, and income or sources o f income which might foreseeably be affected materially by the operations of the City. The City has determined that it is foreseeable that the types of investments, interests in real property, business positions held or received during the previous calenda r year, and income, and sources of income listed in Exhibit "B" of the Appendix may be affected materially by decisions made or participated in by the designated employee by virtue of his or her position, and are reportable if held by the designated employee.

3. Statements of Economic Interests: Time of Filing Statements; Contents Thereof.

( a ) Initial Statements. All designated employees employed on the effective date of this Conflict of Interest Code, as originally adopted, promulgated and approved by the City Council, shall file statements within thirty (30) days after the effective date of this Conflict of Interest Code.

Thereafter, each person already in a position when it is designated by an amendment to this Conflict of Interest Code shall file an initial statement within thirty (30) days after the effective date of the amendment. Initial statements shall disclose any reportable investments, interests in real property, income and business positions held or received during the twelve (12) months prior to the effective date of this Conflict of Interest Code.

( b ) Assuming Office Statements . All new designated employees who are appointed, promoted or transferred to a designated position after the effective date of this Conflict of Interest Code shall file statements within thirty (30) days after assuming the designated position, disclosing any reportable income, investments, interests in real property and business positions held or received during the twelve (12) months prior to the date of assuming office.

( c ) Annual Statements. Annual statements shall be filed by all designated employees on or before April 1 of each year, disclosing any reportable investments, interests in real property, income and business positions held or received in the period since the closing date of the employee's previously filed statement and December 31.

( d ) Leaving Office Statements. Every designated employee who leaves office and does not assume another designated position for the City shall file a statement within thirty (30) days after leaving office disclosing any reportable investments, interests in real property, income Redlands Regular Meeting of 09-17-24
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5 and business positions held or received during the period since the last previous statement was filed.

( e ) Candidates' Statements . Candidates for election to City positions shall file a statement no later than the final date for filing Declarations of Candidacy, disclosing reportable investments and interests in real property held on the final date for filing Declarations of Candidacy. This subsection shall not apply to candidates who filed statements with the City within the previous twelve (12) months under subsections (a), (b) or (c) of this Section.

4. Statement for Persons who Resign 30 Days after Appointment . Persons who resign within thirty (30) days of initial appointment are not deemed to have assumed office or left office provided they did not make or participate in the making of, or use their position to influence any decision and did not receive or become entitled to receive any form of payment as a result of their appointment. Such persons shall not file either an assuming or leaving office statement.

5. Place of Filing Statements. All designated employees required to submit a statement of economic interests shall file the original with the City Clerk. The City Clerk shall make and retain a copy of all statements filed by members of and candidates for the City Council of the City o f Redlands, the City Manager and City officials who manage public investments, and the City Attorney, and forward the original of each such statement to the Fair Political Practices Commission (“FPPC”). The City Clerk shall retain the originals of the statements of all other designated employees.

6. Forms for Statements. Forms for filing disclosure statements will be made available by the City Clerk, and will adhere to the forms prescribed by the FPPC.

D. Manner of Reporting. The designated employee shall report all economic interests as required under California Code of Regulations section 18730.

E. Disqualification. Designated employees must disqualify themselves as required pursuant to California Code of Regulations section 18730 (section 9).

F. Opinions of the Commission and Counsel.

1. Request for Opinion and Reliance . Any designated employee who is unsure of any duty, right, or privilege of participation in any matter under this Code or under the provisions of the Act may request a formal opinion or letter of advice from the FPPC, or an opinion from the City Attorney, provided that nothing in this Conflict of Interest Code requires the City Attorney to issue any formal or informal opinion.

2. Evidence of Good Faith . If an opinion or a letter of advice is rendered by the FPPC stating in full the facts and law upon which the opinion is based, compliance therewith by the designated employee is evidence of good faith in any criminal proceeding and is a presumption affecting the burden of proof of any civil proceeding brought under the Act or this Conflict of Interest Code. The designated employee's good faith compliance with such opinion shall also Redlands Regular Meeting of 09-17-24
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6 constitute a complete defense to any disciplinary action brought by the authority under section 91000 et seq. of the Act or this Conflict of Interest Code.

G. Legislative or Judicial Amendments. All amendments or changes to the provisions of the Act, occurring as the result of legislative amendment or judicial decision, shall automatically and immediately be incorporated into this Conflict of Interest Code and this Conflict of Interest Code shall, without further action, thereupon be deemed amended and changed to reflect such legislative or judicial amendment or decision.

H. Force and Effect of Code . This Conflict of Interest Code has the force and effect of law.

Designated employees violating any provision of this Conflict of Interest Code are subject to the administrative, criminal and civil sanctions provided by the Act.

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7 EXHIBIT “A”

DESIGNATED POSITIONS
The Mayor, Members of the City Council, , the City Manager, and other City officials who manage public investments, and the City Attorney, are included in and governed by this Conflict of Interest Code only with respect to its disqualification provisions. For purpose of disclosure, the Mayor, members of the City Council, Planning Commissioners, the City Manager, City Attorney, City Treasurer, and the City officials who make public investments are governed by the statutory conflicts of interest provisions of Article 2 of Chapter 7 of the Political Reform Act of 1974 (Government Code section 87200, et seq.).

DESIGNATED EMPLOYEE’S TITLE OR

FUNCTION

DISCLOSURE CATEGORIES

ASSIGNED
CITY CLERK’S OFFCE
City Clerk All Disclosure Categories (1-7)
CITY MANAGER’S OFFICE
Assistant City Manager All Disclosure Categories (1-7)
Project Manager Disclosure Categories (1,3,5,7)
Homeless Solutions Manager All Disclosure Categories (1-7) Grants Coordinator Disclosure Categories (1,3,5,7)
Management Analyst All Disclosure Categories (1-7)
Administrative Analyst Disclosure Categories (1,3,5,7) Public Information Officer All Disclosure Categories (1-7) Multimedia Production Officer Disclosure Categories (1,3,5,7)

DEVELOPMENT SERVICES
Development Services Director All Disclosure Categories (1-7) Management Analyst All Disclosure Categories (1-7)
Administrative Analyst Disclosure Categories (1,3,5-7)
One Stop Permit Center Manager All Disclosure Categories (1-7) Asst/Assoc/Civil/Sr. Civil Disclosure Categories (1,3,5-7) Chief Building Official All Disclosure Categories (1-7) Sr. Plans Examiner Disclosure Categories (1,3,5-7)
Economic Development Coordinator All Disclosure Categories (1-7) City Planner All Disclosure Categories (1-7)
Principal Planner Disclosure Categories (1,3,5-7)
Senior Planner Disclosure Categories (1,3,5-7)
FIRE
Fire Chief All Disclosure Categories (1-7)
Fire Marshal All Disclosure Categories (1-7)
Deputy Fire Chief All Disclosure Categories (1-7)
Deputy Fire Marshal All Disclosure Categories (1-7)
Battalion Chief Disclosure Categories (1-3, 5-7)
EMS Coordinator Disclosure Categories (1,3,5-7)
Management Analyst All Disclosure Categories (1-7)
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8 HUMAN RESOURCES/RISK
Director, HR/Risk Management All Disclosure Categories (1-7) Assistant Director, HR/Risk Management All Disclosure Categories (1-7) HR/Risk Manager All Disclosure Categories (1-7)
HR Analyst Disclosure Categories (1,3,5-7)
Risk Management Specialist Disclosure Categories (1,3,5-7) Human Resource Specialist Disclosure Categories (1,3,5-7)

LIBRARY
Library Director All Disclosure Categories (1-7)
Archivist Curator All Disclosure Categories (1-7)
Principal Librarian Disclosure Categories (1,3,5-7)
Systems Administrator Disclosure Categories (1,3,5-7)
Management Analyst All Disclosure Categories (1-7)
Senior Librarian Disclosure Categories (1,3,5-7)
Special Collections Manager Disclosure Categories (1,3,5-7) Adult Literacy Coordinator Disclosure Categories (1,3,5-7) Technical Services Coordinator Disclosure Categories (1,3,5-7)

MANAGEMENT SERVICES/FINANCE
Director, Management Services/Finance All Disclosure Categories (1-7) IT Manager All Disclosure Categories (1-7)
Procurement Manager All Disclosure Categories (1-7)
Network Engineer Disclosure Categories (1,3,5-7)
GIS Supervisor All Disclosure Categories (1-7)
IT Systems Supervisor All Disclosure Categories (1-7)
Database Administrator Disclosure Categories (1,3,5-7)
IT Security Analyst Disclosure Categories (1,3,5-7)
IT Systems Analyst Disclosure Categories (1,3,5-7)
System Administrator Disclosure Categories (1,3,5-7)
GIS Analyst Disclosure Categories (1,3,5-7)
Network Specialist Disclosure Categories (1,3,5-7)
Assistant Finance Director All Disclosure Categories (1-7) Finance Manager All Disclosure Categories (1-7)
Principal Accountant All Disclosure Categories (1-7)
Senior Accountant Disclosure Categories (1,3,5-7)
Budget Analyst All Disclosure Categories (1-7)
Accountant Disclosure Categories (1,3,5-7)
Revenue Manager All Disclosure Categories (1-7)
Administrative Analyst All Disclosure Categories (1-7)
Utilities Customer Service Supervisor All Disclosure Categories (1-7) Accountant Disclosure Categories (1,3,5-7)
Payroll Coordinator All Disclosure Categories (1-7)

MUNICIPAL UTILITIES & ENGINEERING
Director of Municipal Utilities and Public Works
Engineering/City Engineer
All Disclosure Categories (1-7)
City Engineer All Disclosure Categories (1-7)
Asst/Assoc/Civil/Sr. Civil Engineer Disclosure Categories (1,3,5-7) Water Utility Manager All Disclosure Categories (1-7)
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9 Laboratory Manager All Disclosure Categories (1-7)
Water Production/Maintenance Superintendent All Disclosure Categories (1-7) Water Distribution Superintendent All Disclosure Categories (1-7) Water Production Operations Supervisor All Disclosure Categories (1-7) Water Productions Maintenance Supervisor All Disclosure Categories (1-7) Water Distribution Supervisor All Disclosure Categories (1-7) Wastewater Utility Manager All Disclosure Categories (1-7) Wastewater Operations Supervisor All Disclosure Categories (1-7) Wastewater Collection System Supervisor All Disclosure Categories (1-7) POLICE
Chief of Police All Disclosure Categories (1-7)
Deputy Police Chief All Disclosure Categories (1-7)
Police Commander All Disclosure Categories (1-7)
Police Operations Manager All Disclosure Categories (1-7) Management Analyst All Disclosure Categories (1-7)
Police Operations Coordinator Disclosure Categories (1,3,5-7) Records Supervisor All Disclosure Categories (1-7)
Support Services Supervisor All Disclosure Categories (1-7)

FACILITIES AND COMMUNITY SERVICES
Director, FCS All Disclosure Categories (1-7)
Sr. Manager, FCS All Disclosure Categories (1-7)
Manager, FCS All Disclosure Categories (1-7)
Management Analyst All Disclosure Categories (1-7)
Field Services Superintendent All Disclosure Categories (1-7) Field Services Project Supervisor All Disclosure Categories (1-7) Administrative Analyst Disclosure Categories (1,3,5-7)
Airport Supervisor All Disclosure Categories (1-7)
Solid Waste Manager All Disclosure Categories (1-7)
Solid Waste Supervisor All Disclosure Categories (1-7)
Solid Waste Route Coordinator Disclosure Categories (1,3,5-7) Recycling Coordinator Disclosure Categories (1,3,5-7)
Fleet Services Supervisor Disclosure Categories (1,3,5-7) Cemetery Manager All Disclosure Categories (1-7)
Animal Control Supervisor All Disclosure Categories (1-7) Recreation Supervisor All Disclosure Categories (1-7)

COMMISSIONS
Historic and Scenic Preservation Commissioners Disclosure Categories (1,2,3,7) Library Board of Trustees All Disclosure Categories (1-7)

Consultants *

* Consultants, who provide services under contract to fill one of the above -referenced designated positions, shall be included in the list of designated employees and shall disclose pursuant to the broadest disclosure category in this Code subject to the f ollowing limitation: The City Manager may determine in writing that a particular consultant, although a "designated position," is hired to perform a range of duties that are limited in scope and thus is not required to fully comply with the disclosure requirements described in this section. Such written determination shall include a Redlands Regular Meeting of 09-17-24
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10 description of the consultant's duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code.

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11 EXHIBIT "B"

DISCLOSURE CATEGORIES

The disclosure categories listed below identify the types of investments, business entities, sources of income, or real property, which the designated employee must disclose for each disclosure category for each disclosure category to which he or she is assigned.

Category 1: All investments and business positions in, and sources of income from, business entities that do business or own real property within the jurisdiction of the City, plan to do business or own real property within the jurisdiction of the City within the next year, or have done business or owned real property within the jurisdiction of the City within the past two (2) years.

Category 2: All interests in real property which is located in whole or in part within, or not more than two (2) miles outside, the jurisdiction of the City.

Category 3: All investments and business positions in, and sources of income from, business entities that are engaged in land development, construction, or the acquisition or sale of real property within the jurisdiction of the City, plan to engage in such activities within the jurisdiction of the City within the next year, or have engaged in such activities within the jurisdiction of the City within the past two (2) years.

Category 4: All investments and business positions in, and sources of income from, business entities that are banking, savings and loan, or other financial institutions.

Category 5: All investments and business positions in, and sources of income from, business entities that provide services, supplies, materials, machinery, vehicles or equipment of a type purchased or leased by the City.

Category 6: All investments and business positions in, and sources of income from, business entities that provide services, supplies, materials, machinery, vehicles or equipment of a type purchased or leased by the Designated Employee’s Department.

Category 7: All investments and business positions in, and sources of income from, business entities subject to the regulatory, permit, or licensing authority of the Designated Employee’s Department, will be subject to such authority within the next year, or have been subject to such authority within the past two (2) years.

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12 ADDENDUM

REFERENCE DEFINITIONS

FOR THE

CONFLICT OF INTEREST CODE
OF THE

THE CITY OF REDLANDS
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13 TABLE OF CONTENTS

DEFINITIONS

1. "Public Official"...............................................................................Addendum – 12

2. "Member".........................................................................................Addendum – 12 3 "Consultant" .....................................................................................Addendum – 12

4. "Designated Employee" ...................................................................Addendum – 13

5. "Making Governmental Decisions" .................................................Addendum – 13

6. "Participating in the Making of Governmental Decisions" .............Addendum – 13

7. "Financial Interest" ..........................................................................Addendum – 14

8. "Material Financial Effect" .................. ............................................Addendum – 15

9. "Business Entity" .............................................................................Addendum – 15

10. "City" .................................................................... ...........................Addendum – 15

11. "Act" ................................................................................................Addendum – 15 Redlands Regular Meeting of 09-17-24
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14 DEFINITIONS

1. "Public Official" means every member, officer, employee or consultant of a state or local government agency, but does not include judges and court commissioners in the Judicial branch of government. "Public official" also does not include members of the Board of Governors and designated employees of the State Bar of California, members of the Judicial Council and members of the Commission on Judicial Performance, provided that they are subject to the provisions of Article 2.5 (commencing with section 6035) of Chapter 4 of Division 3 of the Business and Professions Code as provided in section 6038 of that Article. Government Code section 82048.

2. "Member" shall include, but not be limited to, salaried or unsalaried members of committees, boards or commissions with decision making authority.

A. A committee, board or commission possesses decision making authority whenever:

i. It may make a final governmental decision, or

ii. It may compel a governmental decision; or it may prevent a governmental decision either by reason of an exclusive power to initiate the decision or by reason of a veto that may not be overridden; or

iii. It makes substantive recommendations that are, and over an extended period of time have been, regularly approved without significant amendment or modification by a public official or the City Council. 2 CCR section 18700.

B. A committee, board, or commission does not possess decision making authority of it is formed for the sole purpose of researching a topic and preparing a report of recommendation for submission to another governmental body that has final decision-making authority.

3. "Consultant" means an individual who, pursuant to a contract with a state or local government agency:

A. Makes a governmental decision whether to:

i. Approve a rate, rule or regulation;

ii. Adopt or enforce a law;

iii. Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; Redlands Regular Meeting of 09-17-24
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15 iv. Authorize the agency to enter into, modify, or renew a contract provided it is the type of contract that requires agency approval;

v. Grant agency approval to a contract that requires agency approval and to which the agency is a party, or to the specifications for such a contract;

vi. Grant agency approval to a plan, design, report, study, or similar item;

vii. Adopt, or grant agency approval of, policies, standards, or guidelines for the agency, or for any subdivision thereof; or

B. Serves in a staff capacity with the agency and in that capacity participates in making a governmental decision as defined in Regulation section 18704 or performs the same or substantially all the same duties for the agency that would otherwise be performed by an individual holding a position specified in the agency’s Conflict of Interest Code under Government Code section 87302. 2 CCR section 18700.3.

4. "Designated Employee " means any official of the Agency whose position is so designated in the Appendix of the Agency's Conflict of Interest Code. The Appendix sets forth those positions which entail the making or participation in the making of decisions which may foreseeably have a material financial effect on any financial interest, but does not include any unsalaried member of any board or commission which serves a solely advisory function.

Government Code section 82019.

5. "Making a Governmental Decision. " A public official “makes a governmental decision,” except as provided in 2 California Code of Regulations section 18704, when the official, acting within the authority of his or her office or position:

(1) Votes on a matter;

(2) Appoints a person;

(3) Obligates or commits his or her agency to any course of action;

(4) Enters into any contractual agreement on behalf of his or her agency;

(5) Determines not to act, within the meaning of subdivisions 1, 2, 3, 4, above, unless such determination is made because of his or her financial interest. When the determination not to act occurs because of the official’s financial interest, the official’s d etermination may be accompanied by an oral or written disclosure of the financial interest. 2 CCR section 18707

6. "Participating in the Making of Governmental Decisions" : A public official “participates in making a governmental decision,” except as provided in Title 2, Code of Regulations section 18704, when, acting within the authority of his or her position, the official:

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16 (a) Negotiates, without significant substantive review, with a governmental entity or private person regarding a governmental decision referenced in Title 2, California Code of Regulations section 18700(c)(4); or

(b) Advises or makes recommendations to the decision maker either directly or without significant intervening substantive review, by:

(1) Conducting research or making any investigation which requires the exercise of judgment on the part of the official and the purpose of which is to influence a governmental decision referenced in Title 2, California Code of Regulations section 18704; or

(2) Preparing or presenting any report, analysis, or opinion, orally, or in writing, which requires the exercise of judgment on the part of the official and the purpose of which is to influence a governmental decision referenced in Title 2, California Code of Regulations section 18700(c)(4); 2 CCR section 18704

7. "Financial Interest": A public official has a financial interest in a decision within the meaning of Government Code section 87100 if it is reasonably foreseeable that the decision will have a material financial effect, distinguishable from its effect on the public generally, on the official, a member of his or her immediate family, or on any of the following:

(a) Any business entity in which the public official has a direct or indirect investment worth two thousand dollars ($2,000) or more.

(b) Any real property in which the public official has a direct or indirect interest worth two thousand dollars ($2,000) or more.

(c) Any source of income, except gifts or loans by a commercial lending institution made in the regular course of business on terms available to the public without regard to official status, aggregating five hundred dollars ($500) or more in value provided or promised to, received by, the public official within 12 months prior to the time when the decision is made.

(d) Any business entity in which the public official is a director, officer, partner, trustee, employee, or holds any position of management.

(e) Any donor of, or any intermediary or agent for a donor of, a gift or gifts aggregating two hundred fifty dollars ($250) or more in value provided to, received by, or promised to the public official within 12 months prior to the time when the decision is made.

The amount of the value of gifts specified by this subsection shall be adjusted biennially by the commission to equal the same amount determined by the commission pursuant to subdivision (f) of Government Code section 89503.

For purposes of this section, indirect investment or interest means any investment or interest owned by the spouse or dependent child of a public official, by an agent on behalf of a public official, or by a business entity or trust in which the official, the official's agents, spouse, Redlands Regular Meeting of 09-17-24
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17 and dependent children own directly, indirectly, or beneficially a 10-percent interest or greater.

Government Code § 87103; 2 CCR section 18700(c)(6).

8. "Material Financial Effect" means the financial effect of a governmental decision on a financial interest of a public official is material if, at the time the official makes or participates in making the decision, the decision will have a significant effect on the official or a mem ber of the official's immediate family, or on the source of income, the source of gifts, the business entity, or the real property, which is an economic interest of the official. In determining whether it is reasonably foreseeable that the effects of a governmental decision will be significant, consideration should be given to the factors defined in Title 2 CCR sections 18702, 18702.1, 18702.2, 18702.3, 18702.4 and 18702.5. 2 CCR section 18702.

9. "Business Entity" means any organization or enterprise operated for profit, including but not limited to a proprietorship, partnership, firm, business trust, joint venture, syndicate, corporation or association. Government Code section 82005.

10. "Act" means the Political Reform Act of 1974, Government Code section 81000, et seq.

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City Council/Financing Authority Meeting I. 7.

DATE: 09/17/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8603 for Street Vacation No. 194 - A request to summarily vacate an excess portion of unimproved Mecca Street right-of-way that is 30 feet in width and approximately 298 feet in length (total of approximately 8,941 square-feet) located approximately 150 east of Gold Hill Lane and south of 31119 Outer Highway 10 (APNs: 0300-101-30-0000 and 0300-101-23-0000).

This proposal is exempt from environmental review pursuant to Section 15061(b)(3) of the California Environmental Quality Act Guidelines (Development Services Director Desatnik)
MOTION(S):

If the City Council determines that the staff recommendation is appropriate, the following motion is provided:

I move to adopt Resolution No. 8603 and approve Street Vacation No. 194.

RECOMMENDATION:

Staff recommends that the City Council find that the portion of public right-of-way along Mecca Street (30 feet wide and approximately 298 feet in length), located south of 31119 Outer Highway 10, meets the necessary criteria for a summary vacation and adopt Resolution No. 8603 approving Street Vacation No. 194.

On April 9, 2024, the Planning Commission reviewed the proposal and voted to adopt Resolution No. 1648 determining the street vacation would be in conformance with the 2035 General Plan (see Attachment C - Planning Commission Staff Report).

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DISCUSSION:

The applicant, Jadeland Developments LLC, a Montana Limited Liability Company pursuant to the California Secretary of State, has filed an application to vacate an excess portion of public right-of-way. This section of right-of-way is located in the eastern portion of the City approximately 400 feet south of Outer Highway 10 and 150 east of Gold Hill Lane. While Mecca Street is considered public right-of-way, it is unimproved, there is no public access, and the adjacent landowners have built fences and placed storage materials within the right-of-way (see Attachment A - Location Map and Aerial Photo and Attachment B - Site Photographs). The site photographs show the fenced off portion of Mecca Street. The portion of right-of-way to be vacated is approximately 150 feet beyond the fence shown in the photos. The applicant is requesting the City to approve vacation of the portions of Mecca Street adjacent to the parcels they own, which will allow potential future property improvements or development of the properties without further concern about potential encroachment into public right-of-way.

Overall, the area requested to be vacated is 30 feet wide, approximately 298 long, and has an area of approximately 8,941 square feet. It begins 150 east of Gold Hill Lane and extends east approximately 298 feet adjacent to 31119 Outer Highway 10 (APNs: 0300-101-30-0000 and 0300-101-23-0000).

On April 9, 2024, the Planning Commission reviewed the proposal and voted to adopt Resolution No. 1648 determining the street vacation would be in conformance with the 2035 General Plan (see Attachment C - Planning Commission Staff Report).

The subject portion of right-of-way is located on the east end of the City and was annexed into the City as a part of Annexation No. 72 in 1990. The homes and structures on the adjacent parcels date back to the 1930s. This portion of right-of-way was dedicated to the County of San Bernardino in 1973 and accepted by the County in 1990 prior to the annexation of the area. However, no improvements were ever made and there is no evidence that it has ever been used for public access. Based on site visits by City staff, the right-of-way has been fenced off at Gold Hill Lane, which does not allow public access, and aerial photos indicate that fencing has been in place since prior to 2018. Parcels abutting the right-of-way to be vacated are not fenced. The applicant owns these adjacent parcels and since early 2021, the applicant has used this area for storage and private access purposes. Though the right-of-way has been in existence since 1973, the City has no record of public improvements to it. The applicant is requesting to vacate the right-of-way to increase the buildable area of the adjacent lots, which may allow for future improvements or development of the subject properties.

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the subject properties.

Pursuant to the California Streets and Highways Code (which defines the general procedures for public street and easement vacations), the City Council may adopt a resolution summarily vacating a public street that has been impassable for vehicular travel for a period of five consecutive years preceding vacation, and no public money was expended for maintenance on the street during such period. These findings can be made in this case for this segment of the public right-of-way (which has not been developed or improved) and is identifiable as right-of-way only on maps. Therefore, the summary vacation meets the criteria and may be approved. The excess right-of-way is not required for street or highway purposes.

Environmental Review: Street Vacation No. 194 will have no potentially significant effects on the environment and qualifies for exemption from environmental review in accordance with Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines. Section 15061(b)(3) is the "general rule" exemption for projects where it can be seen with certainty that there will be no environmental effects as a result of the activity.

ALTERNATIVES:

The City Council may:

1. Continue the matter to allow for additional information; or,

2. Not adopt the Resolution.

STRATEGIC PLAN:

Not applicable.

SUBMITTED BY:

Brian Desatnik, Development Services Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Christopher Boatman, Assistant City Manager
PREPARED BY:

Sean Reilly, Principal Planner
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Fiscal Impact
Fiscal Year: 2023-2024
Appropriation Required Y/N: No
Discussion:

Vacation of the right of way will not have a negative fiscal impact on the City's budget. A fee of $3,726 has been paid by the applicant to defray the expenses of researching and processing this application.

Attachments
Attachment A: Location Map and Aerial Photograph
Attachment B: Site Photographs
Attachment C: Planning Commission Staff Report
Attachment D-1: Resolution No. 8603
Attachment D-2: Exhibits A and B to Resolution No. 8603 Redlands Regular Meeting of 09-17-24
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A R E A T O B E V A C A T E DA R E A T O B E V A C A T E D

E SUNSET DR

VALLEY VIEW LN
RIDGEW
OOD
DR

SUNSETCT

GOLD HILL GRADE

HAMPTON RD
G
OLD
HILLLN
E 10 FRWY

OUTER HWY

KNOLL DR
W 10 FRWY
Copyright nearmap 2015
Location Map
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This map was produced by the City of Redlands,
Geographic Information System.

The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.

The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.

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PROJECT LOCATION
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AREA TO BE VACATEDGOLD HILL LN
Aerial Photo
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This map was produced by the City of Redlands,
Geographic Information System.

The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.

The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.

December 28, 2023
.

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Site Photos
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122 of 790
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1 I:\cmo\Resolutions\8603_-_Street_Vacation_No._194.doc-JMv.2

RESOLUTION NO. 8603

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

FINDING THAT EXCESS PUBLIC ROAD RIGHT -OF-WAY WAY LOCATED ADJACENT TO 31119 OUTER HIGHWAY 10 IS UNNECESSARY FOR

PRESENT OR PROSPECTIVE STREET PURPOSES, AND ORDERING A
SUMMARY VACATION (STREET VACATION NO. 194)

WHEREAS, Duncan Shantz, authorized representative for the property owner, has requested the summary vacation of a portion of excess , undeveloped right-of-way excess that is 30 feet in width and approximately 298 feet in length totaling approximately 8,941 square feet, located adjacent to 31119 Outer Highway 10 (APNs: 0300-101-30-0000 and 0300-101-23-0000); and

WHEREAS, the City of Redlands is authorized to vacate all or part of a public street or public service easement within the City pursuant to the Public Street s, Highway s, and Service Easements Vacation Law (California Streets & Highways Code, Section 8300 et. seq.); and

WHEREAS, pursuant to Section 83 31 of the California Streets & Highways Code , the City may summarily vacate a street if the street or highway has been impassable for vehicular travel and no public money was expended for maintenance on the street during such period, and the proposal meets this criteria; and

WHEREAS, pursuant to Section 8334 (a) of the California Streets & Highways Code, the City may summarily vacate excess right -of-way of a street not required for street purposes , and the proposal meets this criteria; and

WHEREAS, in accordance with Section 8334.5 of the California Streets & Highways Code, the street may be summarily vacated if there are no in -place public utility facilities that are in use that would be affected by the vacation, and the proposal meets this criteria; and

WHEREAS, the proposal qualifies for exemption from environmental review in accordance with the California Environmental Quality Act (CEQA), pursuant to Section 15061(b)(3) of the CEQA Guidelines for projects where there is no possibility of any significant environmental effects; and

WHEREAS, the City has determined that the City Engineer (or other City official deemed appropriate or otherwise authorized by City) shall be authorized to (a) sign all documentation necessary to vacate said excess right-of-way and easements, and (b) cause such documentation to be recorded in the Official Records; and

WHEREAS, on April 9, 2024 , the Planning Commission held a public meeting on the proposal, and found that the vacation of the excess right-of-way would be in conformance with the City of Redlands 2035 General Plan; and

WHEREAS, on September 17 , 2024 , the City Council held a public meeting on the proposed summary vacation, and considered all testimony provided by the applicant and any other persons interested on the proposed vacation.

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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

SECTION 1. The proposed vacation of said portion of alley right-of-way, located at south of 31119 Outer Highway, is exempt from environmental review in accordance with the California Environmental Quality Act (CEQA), pursuant to Section 15061(b)(3) of the CEQA Guidelines.

SECTION 2. The City Council of the City of Redlands, having elected to proceed under the provisions of Division 9, Part 3, Chapter 4 of the Streets & Highways Code of the State of California, hereby orders the summary vacation of approximately 4,000 square feet of excess right- of-way, as more specifically described in Exhibit “A” and “B” attached hereto and made a part hereof, based upon the following determinations:

A. For a period of five consecutive years or more, the subject segment of public right- of-way has been impassible for vehicular traffic.

B. No public money has been expended for maintenance of the subject segment of public right-of-way during the period it has been impassible.

C. In accordance with Streets & Highways Code Section 892, th e subject segment of public right-of-way is not useful as a motorized or non-motorized transportation facility; and

D. The subject segment of public right-of-way is excess and unnecessary right -of-way for street or highway purposes.

SECTION 3. The City Engineer (or other City official deemed appropriate or otherwise authorized by City) is hereby authorized to and shall sign all documentation necessary to effect the vacation of the subject excess right -of-way, at which time the subject excess right -of-way shall be vacated and no longer constitute a street, highway, or public service easement.

SECTION 4. This resolution shall take effect immediately fol lowing the recordation of this Resolution by the San Bernardino County Recorder.

ADOPTED, SIGNED AND APPROVED this 17th day of September, 2024.

______________________________
Eddie Tejeda, Mayor

ATTEST:

_________________________
Jeanne Donaldson, City Clerk
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I, Jeanne Donaldson, City Clerk of the City of Redlands hereby certify that the foregoing resolution was duly adopted by the City Council at a regula r meeting thereof, held on the 17th day of September, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Jeanne Donaldson, City Clerk

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4 I:\cmo\Resolutions\8603_-_Street_Vacation_No._194.doc-JMv.2

Exhibit A
Legal Description
Street Vacation No. 194

[Attached]

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5 I:\cmo\Resolutions\8603_-_Street_Vacation_No._194.doc-JMv.2

Exhibit B
Plat Map
Street Vacation No. 194

[Attached]

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City Council/Financing Authority Meeting I. 8.

DATE: 09/17/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8622 for a new water service connection to the City of Redlands water distribution system at 11055 King Street (APN: 0299-122-07-0000) in the unincorporated community of Mentone and adopt Resolution No. 8623 relating to Pre-Annexation Agreement No. 24-03 (Development Services Director Desatnik) MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to adopt Resolution No. 8622, and Resolution No. 8623.

RECOMMENDATION:

Staff recommends that the City Council adopt Resolution No. 8622 for a new connection to the City of Redlands water distribution system at 11055 King Street in the unincorporated community of Mentone, Outside Service Case (OSC) No. 24-03, and determine that the adoption of Resolution No. 8622 is exempt from environmental review pursuant to Sections 15303(a) and 15319(b) of CEQA guidelines.

Upon City Council adoption of Resolution No. 8622, staff recommends that the City Council adopt Resolution No. 8623 to approve Pre-Annexation No. 24-03 for the provision of water service to a 4.23 acre parcel located at 11055 King Street in the unincorporated community of Mentone, and determine that adoption of Resolution No. 8623 is exempt from environmental review pursuant to Sections 15319 and 15303 of CEQA guidelines.

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DISCUSSION:

Staff recently received a water connection application from Shukri Sakiri for the property located at 11055 King Street (APN: 0299-122-07-0000), in the unincorporated community of Mentone, which is a parcel located approximately

0.63 miles east of the Redlands city limits in the Mentone area. The applicant is proposing to connect to the City's domestic water system to obtain water for a proposed single family residence. It is currently an orange grove with irrigation water supplied by Crafton Water Company. The property will continue to receive irrigation water from Crafton Water Company. The applicant would prefer to have City of Redlands water for domestic use. If a connection is approved, the property will receive a 1” water meter which is appropriate for domestic usage.

The applicant is aware that a backflow preventer will be a City requirement in order to eliminate the potential for non-potable water from mixing into the City municipal potable water supply. The applicant is also aware that the permission for connection to the City system is for domestic residential usage only.

The applicant is not proposing a connection to the City of Redlands sewer system as doing so would require construction of approximately 900’ of sewer main in order to reach the existing 12” diameter main in Citrus Avenue.

Determination of whether an Onsite Waste Treatment System (OWTS) or sewer main extension will be required is under the purview of the County of San Bernardino.

The Redlands Municipal Code (RMC) requires the Municipal Utilities and Engineering Department (MUED) Director and Development Services Department (DSD) Director to present completed applications for utility connections outside the city limits to the City Council for a determination if the public health, safety and welfare, and the best interests of the citizens of Redlands is served by the application, and to provide direction to staff regarding the preparation of a Pre-Annexation Agreement.

The following items were reviewed and deemed complete by the MUED and DSD Directors:

Application for availability for an Outside Service Contract (OSC) water connection;

1. Application for environmental review and a Pre-Annexation Agreement;2.

OSC 24-03 is for a water service connection for a proposed single residence. The number of service connections for small projects outside of the City is limited to twenty-five per year per Measure U. Currently, Twenty-three residential unit water connections are still available for small projects for 2024.

Pursuant to the RMC, the City Council may consider the following factors in making its determination that the public health, safety and welfare, and the best Redlands Regular Meeting of 09-17-24
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interests of the citizens of Redlands are served by the application:

The relationship of the property and its proposed use to the City’s General Plan and zoning ordinances;

1. The relationship of the property and its proposed use to the City’s Water Master Plan, the City’s Water Capital Improvement Programs, the City’s Sewer Master Plan, and the City’s Sewer Capital Infrastructure program;

2. The proximity of the property to the City’s boundaries and existing utility infrastructure;

3. The proposed potential for new revenue sources for the City to pay for City services provided to the project as a result of annexation and development of the property; and,

4. The standards proposed for development of the property.5.

Approval of OSC 24-03 allows the applicant to physically connect to the water system, which serves the public health, safety, and welfare, and the best interests of the citizens of Redlands.

Consistency with the General Plan:

The subject property is located in the Rural Living land use designation of the General Plan, which supports residential uses such as single-family homes. The property is approximately 4.23 acres and is currently developed as a citrus grove. The proposed use of this parcel as a single family residence is consistent with the City of Redlands General Plan. In the event that the property is annexed into the City, the property would most appropriately be zoned Agricultural (A) under the City’s zoning code.

Adjacent to the parcel there is a 2” water main in Highland Avenue that extends approximately 180 feet northerly along King Street. In addition, there is a 24” distribution water main along the entire property frontage of King Street.

The site is located in the County of San Bernardino and the County would be the approval authority for any construction on this parcel due to the site's location outside of the Redlands City limits. See Attachment A and Attachment B. The County does not provide domestic water or sewer service to the site. The City of Redlands has the ability to provide both water and sewer services to unincorporated areas surrounding the City. The specific area of this property does not yet have sewer service available. The nearest sewer main is approximately 0.15 miles northerly of this particular property.

With the adoption of Resolution No. 8622 (Attachment C), the City Council will make a finding that OSC 24-03 for water distribution for 11055 King Street, Mentone is consistent with the Redlands General Plan and the public health, safety, and welfare of the citizens of Redlands. By adoption of Resolution 8623, the City Council authorizes staff to proceed with the preparation of a Pre-Annexation Agreement for the subject property.

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In the interests of expediency, a Pre-Annexation Agreement has already been prepared and is attached to Resolution No. 8623 (Attachment D). This request for a Pre-Annexation Agreement is necessary for the property owner to obtain City water service.

The “project” before the City for purposes of the California Environmental Quality Act (CEQA) is the decision by the City Council to enter into a Pre-Annexation Agreement with the property owner for a parcel located outside the City. This will enable the provision of City domestic water service making it possible for the property owner to obtain domestic water for the proposed single-family residence. This type of application is exempt from environmental review pursuant to CEQA Guidelines Section 15319 (Annexations of Existing Facilities and Lots for Exempt Facilities) and Section 15303 (New Construction of Small Structures), which exempts construction of a single-family residence and extensions of water mains of a reasonable length to support the construction of a single-family residence. There is no possibility of any significant environmental effects as a result of the Pre-Annexation Agreement.

ALTERNATIVES:

City Council may deny the staff recommendation if Council determines OSC 24-03 does not serve the public health, safety, and welfare, and the best interests of the citizens of Redlands, or is inconsistent with the General Plan.

Additionally, the City Council can continue the item and request more information on any specific concerns.

STRATEGIC PLAN:

Not Applicable
SUBMITTED BY:

Brian Desatnik, Development Services Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Christopher Boatman, Assistant City Manager
John Harris, Municipal Utilities and Engineering Director Redlands Regular Meeting of 09-17-24
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PREPARED BY:

Donald Young, One Stop Permit Center Manager
Fiscal Impact
Fiscal Year: 24/25
Revenue Generating: Yes
Appropriation Required Y/N: No
Discussion:

Property owner will pay all fees required per Measure "U" prior to installation of the water meter.

Attachments
Attachment A - Location Map
Attachment B - Aerial Photograph
Attachment C - Resolution No. 8622
Attachment D - Resolution No. 8623
Attachment E - Pre-annexation Agreement
Agreement Exhibit A site plan
Agreement Exhibit B Grant Deed
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OP
AL
AV
E
5TH AVE

S WABASH
AVE

E CITRUS AVE
5TH AVE

CRAFTON
AVE
OPAL

AVEE LUGONIA AVE MENTONE BLVD

SANDCANYONRD
Title
OneStop.mxd
0 800 1,600
Feet
Scale
This map was produced by the City of Redlands,
Geographic Information System.

The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.

The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.

July 26, 2024
.

ATTACHMENT B
OSC 24-03
11055 KING ST.

LOCATION MAP
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12 14
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->
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1973
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1988
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->
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. 11
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. 11
0 ->
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6'
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<-
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. 4
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-6
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<-
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<- 1979
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ST 1960
13'
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->
2"<-
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1979
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YS
13'
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<-
->
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.R
. 4
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<-
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13'
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1990
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->
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<-
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STL HI-LINE-CEMENT-LINED
1985
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->
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<-
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Source: Distribution System of the Crafton Water Co. Map 8"
2100 ZONE
2340 ZONE
1900 ZONE
2100 ZONE
1900 ZONE
2100 ZONE
11055 KING STREET
0299-122-007-0000
2" WATER 8" WATER
2" WATER
24" WATER

E CITRUS AVE
5TH AVE
CRA
FT
ON
AVE
KING
ST
WAL
NUT
ST

HIGHLAND AVE
Title
OneStop.mxd
0 240 480
Feet
Scale
This map was produced by the City of Redlands,
Geographic Information System.

The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.

The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.

July 26, 2024
.

ATTACHMENT B
OSC 24-03

AERIAL PHOTO
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1 I:\cmo\Resolutions\8622 Determining Case No. 24-03 Consistent with General Plan.docx-ms

RESOLUTION NO. 8622

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS DETERMINING OUTSIDE CITY CASE NO. 24-03 IS CONSISTENT WITH THE

REDLANDS GENERAL PLAN AND THE PUBLIC HEALTH, SAFETY, WELFARE

AND BEST INTERESTS OF THE CITIZENS OF REDLANDS ARE SERVED BY THE CONTINUED PROCESSING OF OUTSIDE CITY CASE NO. 24-03 WHEREAS, Shukri Sakiri has filed an application for an Outside City Case No. 24-03 with the City of Redlands for a water connection for an proposed single family residence on a parcel located at 11055 King Street in the unincorporated community of Mentone (APN: 0299-122-07-0000); and

WHEREAS, Shukri Sakari has concurrently applied for a pre -annexation agreement with the Development Services Department;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. The City Council hereby determines that approval of this Resolution is exempt from review under California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15303(a) and 15319(b) as CEQA exempts the conversion of small structures and the annexation of lots for exempt facilities.

Section 2. The City Council hereby determines that O utside City Case No. 24-03 is consistent with the City of Redlands General Plan and the public health, safety, welfare and best interests of the citizens of Redlands are served by the City’s continued processing of the application; and

Section 3. The City Council hereby directs staff to p repare a pre -annexation agreement for 11055 King Street in the unincorporated community of Mentone ( APN:
0299-122-07-0000).

ADOPTED, SIGNED AND APPROVED this 17th day of September, 2024.

______________________________
Eddie Tejeda, Mayor
ATTEST:

______________________________
Jeanne Donaldson, City Clerk

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2 I:\cmo\Resolutions\8622 Determining Case No. 24-03 Consistent with General Plan.docx-ms

I, Jeanne Donaldson, City Clerk of the City of Redlands, do hereby certify that the foregoing Resolution was duly adopted by the City Council at a regular meeting thereof held on the 17th day of Septemer, 2024, by the following vote:

AYES:

NOES:

ABSENT:

______________________________
Jeanne Donaldson, City Clerk

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1 I:\cmo\Resolutions\8623 Approving Pre-Annexation Agreement No. 24-02 11055 King Street.docx-ms

RESOLUTION NO. 8623

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING PRE-ANNEXATION AGREEMENT NO. 24-02, RELATED TO

OUTSIDE CITY UTILITY CONNECTIONS FOR WATER SERVICE FOR A LOT LOCATED AT 11055 KING STREET (APN: 0299-122-07-0000), WITHIN

THE UNINCORPORATED COMMUNITY OF MENTONE WITHIN SAN
BERNARDINO COUNTY.

WHEREAS, Shukri Sakiri has filed an application for Outside City Case No. 24-03 and Pre-Annexation No. 24-02 with the City for an outside City utility connection for a 4.23 acre parcel located at 11055 King Street (APN: 029 9-122-07-0000) in the unincorporated community of Mentone within San Bernardino County; and

WHEREAS, on September 17, 2024, the City Council found that Outside City Case No. 24-03 was consistent with the City’s General Plan and determined the public health, safety, welfare of the residents of Redlands would be served by the City’s continued processing of the Outside City Case application, determined that the City of Redlands was acting as a Responsible Agency under the California Environmental Quality Act, and directed staff to prepare a Pre -Annexation Agreement; and

WHEREAS, the subject property’s land use designation in the 2035 General Plan is Low Density Residential and the proposed project is consistent with the 2035 General Plan land use designation;

WHEREAS, the proposal is not subject to environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15301(a) for existing facilities and Section 15319 pertaining to annexations of existing facilities and lots for exempt facilities.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

SECTION 1. The City Council of the City of Redlands hereby determines that the proposed Pre -Annexation Agreement is not subject to environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15301 (Existing Facilities) and Section 15319 (Annexations of Existing Facilities and Lots for Exempt Facilities).

SECTION 2. The City Council hereby approve s Pre-Annexation No. 24-03 (Exhibit A) for the provision of water service to enable development of a water service connection for an existing single family residence on the lot located at 11055 King Street (APN: 0299-122-07-0000) in the unincorporated community of San Bernardino County.

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ADOPTED, SIGNED AND APPROVED this 17th day of September, 2024.

______________________________
Eddie Tejeda, Mayor
ATTEST:

______________________________
Jeanne Donaldson, City Clerk

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I, Jeanne Donaldson , City Clerk of the City of Redlands, do hereby certify that the foregoing Resolution was duly adopted by the City Council at a regular meeting thereof held on the 17th day of September, 2024, by the following vote:

AYES:

NOES:

ABSENT:

______________________________
Jeanne Donaldson, City Clerk

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EXHIBIT A

Pre-Annexation Agreement

[Attached]
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RESOLUTION NO. 8623

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING PRE-ANNEXATION AGREEMENT NO. 24-02, RELATED TO

OUTSIDE CITY UTILITY CONNECTIONS FOR WATER SERVICE FOR A LOT LOCATED AT 11055 KING STREET (APN: 0299-122-07-0000), WITHIN

THE UNINCORPORATED COMMUNITY OF MENTONE WITHIN SAN
BERNARDINO COUNTY.

WHEREAS, Shukri Sakiri has filed an application for Outside City Case No. 24-03 and Pre-Annexation No. 24-02 with the City for an outside City utility connection for a 4.23 acre parcel located at 11055 King Street (APN: 029 9-122-07-0000) in the unincorporated community of Mentone within San Bernardino County; and

WHEREAS, on September 17, 2024, the City Council found that Outside City Case No. 24-03 was consistent with the City’s General Plan and determined the public health, safety, welfare of the residents of Redlands would be served by the City’s continued processing of the Outside City Case application, determined that the City of Redlands was acting as a Responsible Agency under the California Environmental Quality Act, and directed staff to prepare a Pre -Annexation Agreement; and

WHEREAS, the subject property’s land use designation in the 2035 General Plan is Low Density Residential and the proposed project is consistent with the 2035 General Plan land use designation;

WHEREAS, the proposal is not subject to environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15301(a) for existing facilities and Section 15319 pertaining to annexations of existing facilities and lots for exempt facilities.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

SECTION 1. The City Council of the City of Redlands hereby determines that the proposed Pre -Annexation Agreement is not subject to environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15301 (Existing Facilities) and Section 15319 (Annexations of Existing Facilities and Lots for Exempt Facilities).

SECTION 2. The City Council hereby approve s Pre-Annexation No. 24-03 (Exhibit A) for the provision of water service to enable development of a water service connection for an existing single family residence on the lot located at 11055 King Street (APN: 0299-122-07-0000) in the unincorporated community of San Bernardino County.

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ADOPTED, SIGNED AND APPROVED this 17th day of September, 2024.

______________________________
Eddie Tejeda, Mayor
ATTEST:

______________________________
Jeanne Donaldson, City Clerk

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I, Jeanne Donaldson , City Clerk of the City of Redlands, do hereby certify that the foregoing Resolution was duly adopted by the City Council at a regular meeting thereof held on the 17th day of September, 2024, by the following vote:

AYES:

NOES:

ABSENT:

______________________________
Jeanne Donaldson, City Clerk

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4 I:\cmo\Resolutions\8623 Approving Pre-Annexation Agreement No. 24-02 11055 King Street.docx-ms

EXHIBIT A

Pre-Annexation Agreement

[Attached]
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Site Plan
11055 King Street,
Redlands, CA 92374
Pre-Annexation Agreement
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City Council/Financing Authority Meeting I. 9.

DATE: 09/17/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the request for commercial vendors and the temporary closure of State Street for the Art-On-State-Street event on Sunday, September 29, 2024, approve the request for In-Kind
services totaling in the amount of $1,350, and determination that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker)
MOTION(S):

If the City Council determines that the requests are appropriate, the following motions are provided:

I move that the City Council determine that approval of the event is exempt from environmental review pursuant to Section 15311(c) of the State’s guidelines implementing the California Environmental Quality Act; and

1. I move to approve the special event and authorize the temporary closure of East State Street from 6th Street to 7th Street on Sunday, September 29, 2024 for the Art-On-State-Street event hosted by the Redlands Art Association; and

2. I move to approve the request for In-Kind services totaling in the amount of $1,350.

3. RECOMMENDATION:

Staff recommends that the City Council direct staff accordingly regarding the event, commercial vendors and temporary street closure request of East State Street from 6th Street to 7th Street for the Art-On-State-Street event hosted by the Redlands Art Association on Sunday, September 29, 2024 and the approval of the request for In-Kind services totaling in the amount of $1,350.

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DISCUSSION:

The Facilities and Community Services Department manages the administration and issuance of permits for special events held in public areas of the City. Upon issuing a special event permit, the event may take place contingent on the event organizer paying the required fees. The City recognizes the value of partnering with non-profit agencies and organizations to provide services beneficial to the community.

The non-profit organization, Redlands Art Association, has hosted other events in Redlands and is requesting to hold the Art-On-State-Street event on Sunday, September 29th, on East State Street between 6th and 7th Streets from 7:00 a.m. to 7:00 p.m. The City Council hasn't approved any in-kind support requests before, since the non-profit organization hasn't requested any. The Redlands Art Association is also requesting to have commercial vendors with various sales of artwork, approximately 30 artists or vendors which, according to the application submitted, will attract approximately 1000 residents and 300 non-residents to the city. The Redlands Art Association (RAA) is a non-profit organization that was founded in 1964 to encourage and support the visual arts in the City of Redlands and neighboring communities. The RAA intends to use proceeds from the event to further art education at their art center downtown.

Should the City Council elect to approve the event, the following conditions of approval will apply: the event will be held on East State Street from 6th Street to 7th Street, between the hours of 7:30 a.m. and 6:30 p.m. To accommodate this event's set-up and break down time, city staff will erect the street closure at 6:00 a.m. and remove the closure by 8:00 p.m., on the day of the event. All commercial vendors shall have a current City of Redlands business license to participate in the event, and the event shall comply with all County of San Bernardino Health Permit regulations.

The event is exempt from the requirements of the California Environmental Quality Act’s guidelines pursuant to Section 15311(c). Section 15311(c), accessory structures Class 11, consists of construction, or replacement of minor structure accessory to existing commercial, industrial, or institutional facilities, including placement of seasonal or temporary use items such as mobile food units, portable restrooms or similar items in generally the same locations from time to time in publicly owned parks or other facilities designed for public use.

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ALTERNATIVES:

The City Council may deny the request for temporary street closures and in-kind support, approve the request for the in-kind support amount and street closure details including commercial activity, or provide alternative directions to staff regarding the event's implementation.

STRATEGIC PLAN:

Priority A- Quality of Life, Strategic Objective 1. Beautification, Arts, and Culture.

SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Jaclyn Ramirez, Administrative Assistant II
Fiscal Impact
Fiscal Year: FY 2024/25
Revenue Generating: No
Appropriation Required Y/N: N
Amount: $1,350.00
Budgeted Y/N: N
Discussion:

Please see "Fiscal Impact" attachment for reference.

Attachments
In-Kind Request
Street Closure Form
Special Event Packet
Verification of Non-Profit
Fiscal Impact
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City of Redlands
In-Kind Support Request
Event Name: I Art-On-State-Street 9-29-24
Event Date(s):j
L 9_-2_9_-_2_4 ___ ___, Location(s): I State St, between 6th & 7th Streets Rain Out Date: Beginning Time: 17:30 am End Time: 16:30 pm Describe Your Request: Close State Street between 6th & 7th Streets to vehicular traffic for RAA's This completed form wilh all supporting docu•
I
mentatlon shall be submitted a minimum of 60 semi-annual art show in front of their Gallery & Art Center. Pedestrian walk days prior lo /he scheduled even/. Additional way. Information may be attached to this app/ica/ion form, as needed.

Select and Describe All City Provided Services That May Apply to Your Request:

Ii] Traffic (Personnel, equipment, cones, barricades, no-parking Barriers �------===================== 0 Police (Public Safety Personnel) 0 Fire (Paramedics, Inspectors)
0 Parks (Cleanup Personnel, Ball Field Ughts)
D Facility
Refuse/Recycling (Event Receptacles, Roll-Off Service) acquired by Event Organizers through Redlands Customer Service Section 13.65 of the Redlands Municipal Code requires that events that serve more than 2,000 individuals per day will be required to submit for review and approval a Large Venue Recycling Plan. The Quality of Life Department may require smaller events to comply with City recycling practices as a condition of waiving fees.

D Other
Group/Organization Name: j Redlands Art Association
Is your Group/Organization
a Registered Non-Profit:

Does your Group/Organization
Presently Have Liability Insurance?
liJ Yes
0 No
Ii] Yes
□ No
Non-Profit Federal Tax ID Number:

Please be advised that depending upon your request, you may be required to provide proof of insurance coverage in an amount determined by the City and naming the City as an additional insured.

Has your Group/Organization received fee J waivers from the City in the past? Yes. This is semi-annual event.

Primary Contact Name & Title: I Sandy Davies, event coordinator Mailing Address: 1215 E. State St, Redlands, CA 92373-5232 Phone Number:

I 909-273-4598
Jpdated 6/2021
E-Mail Address: I [email protected]
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In anticipation of the City Council's consideration of this request, staff has compiled the following table outlining costs related to fees established by Resolution of the City Council and departmental charges pertaining to personnel and equipment resources necessary for the support of the event. The departmental charges are costs outside of normal City operations that would not be incurred by the City if the special event was not taking place.

Departmental Charges
(Personnel & Equipment)
2024-2025
Amount Type 2023-2024
Amount
Police Personnel1 $0.00 Hard Cost $0.00
Fire Personnel1 $0.00 Hard Cost $0.00
Facilities & Community Services Personnel1 $1,350.0 Hard Cost $0.00 Personnel & Equipment Subtotal $1,350.00 $0.00
Fees Established by City Council
Resolution

Park Reservation $0.00 Soft Cost $0.00
FCS Equipment $0.00 Soft Cost $0.00
Fire Equipment $0.00 Soft Cost $0.00
Fees Subtotal
Total Departmental Charges and Fees $0.00 $0.00

$1,350.00
$0.00
$1,350.00
Hard Cost
Soft Cost
Total
$0.00
$0.00
$0.00
1Personnel costs are calculated conservatively assuming the highest staff cost scenario. Actual costs may vary on the day of the event based on the actual staff present. Actual costs will be confirmed following the event and will be included in a reconciliation report presented to the City Council.

The following table summarizes the total estimated costs associated with the use of City resources and waiver of fees approved for events scheduled during Fiscal Year 2024-25 to date:

TABLE 2: FY 2024-25 Fee Waivers to date
Hard Costs Soft Costs Deposits
Refunded
Waiver
Amount
Net
Amount
$27,410.00 $1,704.00 $0.00 $29,114.00 $29,114.00

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City Council/Financing Authority Meeting I. 10.

DATE: 09/17/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Receive and file the Final Dissolution of the Successor Agency to the Former Redevelopment Agency of the City of
Redlands (Management Services/Finance Director Garcia)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to receive and file a report pertaining to the Final Dissolution of the Successor Agency to the Former Redevelopment Agency of the City of Redlands.

RECOMMENDATION:

Staff recommends the City Council receive and file a report pertaining to the Final Dissolution of the Successor Agency to the Former Redevelopment Agency of the City of Redlands.

DISCUSSION:

Established by Ordinance No. 1436 in 1971, the Redevelopment Agency (RDA) of the City of Redlands operated as a separate legal entity from the City under the Community Redevelopment Law (Health & Safety Code sections 33000 et seq.) with the intent of revitalizing the City's downtown core and surrounding residential and industrial neighborhoods by eliminating conditions of blight and their influences, encouraging reinvestment by property owners, and inviting new investment from outside sources.

The City's RDA financed or contributed financing to several noteworthy community projects that were paid for by property tax increment. Some of those projects include construction of the parking facilities around the Redlands Mall in the mid-1970's, State Street's reconstruction to facilitate parking along a Redlands Regular Meeting of 09-17-24
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the mid-1970's, State Street's reconstruction to facilitate parking along a one-way route of travel in the downtown core, the Fern Lodge senior housing complex completed in 2000 (at the corner of Fern St. and Redlands Blvd.), and the Vista del Sol senior housing community completed in April 2010 (located at 1320 Webster St.). At various periods throughout its existence, the RDA also contributed significant funding to offset costs associated with general infrastructure improvements that served its mission, including improvements to the A.K. Smiley Public Library, Fire Stations 261 and 264, and various street and storm drain improvements. In addition to capital outlay, the RDA also awarded programmatic funds to multi-unit properties for improvements to low- and moderate-income rental units, grants to households for property improvements (the Neighborhood Revitalization Program), funded a first-time homebuyers program, and supported a commercial façade improvement program for businesses.

In June 2011, amid significant state budget woes, the Governor signed new legislation, designated as AB 1X26, which amended the Community Redevelopment Law to immediately suspend most redevelopment agency activities and provided that on October 1, 2011, all redevelopment agencies were to be dissolved and that the affairs (disposal of assets) of the agencies would be transferred to successor agencies whose role is to expeditiously wind down the affairs of the dissolved redevelopment agencies. In July 2011, the League of California Cities and the California Redevelopment Association filed suit in the California Supreme Court to challenge the constitutionality of AB 1X26 and also requested the Court to stay the new legislation pending the Court’s decision on the matter. In August 2011, a stay order was issued by the Court. On December 29, 2011, the California Supreme Court did rule that AB 1X26 is enforceable, effectively eliminating redevelopment statewide as of February 1, 2012.

In compliance with the Dissolution Act, the City Council elected to serve as the Successor Agency to the dissolved Redlands Redevelopment Agency with the responsibility of winding down its affairs and undertaking the administrative tasks required for the dissolution process. This process was fairly complexed and highly regulated by first, a City Oversight Board and then by a Countywide Oversight Board, with all actions reviewed and ultimately approved by the state Department of Finance. Steps taken include the transfer of the affordable housing function to the Housing Authority of San Bernardino County; the transfer of RDA-owned property to the City (as Successor Agency); defeasance of roughly $42 million in tax allocation bonds issued by the former RDA; and the preparation of several plans and schedules detailing the same. This process began in earnest in February 2012 and was completed earlier this year. With all enforceable obligations paid in full, all land disposed of and all litigation settled, there is no need for the Agency to continue to exist and the criteria to proceed with formally dissolving has been met.

On June 10, 2024, the Countywide Oversight Board approved a resolution to Redlands Regular Meeting of 09-17-24
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formally dissolve the Successor Agency to the Redevelopment Agency of the City of Redlands. July 2, 2024, the state Department of Finance acknowledged the end of the Agency's existence.

ALTERNATIVES:

The Council may choose not to receive and file this report.

STRATEGIC PLAN:

Not applicable.

SUBMITTED BY:

Danielle Garcia, Management Services/Finance Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Brian Desatnik, Development Services Director
Fiscal Impact
Discussion:

There is no financial impact associated with the motion to receive and file this report.

Attachments
Countywide Oversight Board Report & Resolution to Dissolve Department of Finance Acknowledgement July 2, 2024
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MA USED: H:\Prod\Template\Dof-Ltrhd.dotm
Transmitted via e-mail

July 2, 2024

Danielle Garcia, Director of Finance
City of Redlands
P.O. Box 3005
Redlands, CA 92373

Redevelopment Successor Agency Dissolution

On June 18, 2024, the Oversight Board (OB) of the City of Redlands Successor Agency (Agency) notified the California Department of Finance (Finance) of OB Resolution No. 2024-20, a final resolution of dissolution.

As required by Health and Safety Code section 34187 (f), the OB verified that all the Agency’s obligations have been paid off, all outstanding litigation has been resolved, and all remaining assets have been disposed, with any proceeds remitted to the San Bernardino County Auditor-Controller.

Finance acknowledges the end of the Agency’s existence and ceases all future communications with the designated contacts.

Please direct inquiries to [email protected].

Sincerely,

Cheryl L. McCormick, CPA
Chief, Office of Audits and Evaluations

cc: James Garland, Assistant Finance Director, City of Redlands Franz Zyss, Chief Deputy, Property Tax Division/Countywide Oversight Board Representative, San Bernardino County
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City Council/Financing Authority Meeting I. 11.

DATE: 09/17/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a three-year service contract for NEOGOV Onboard software in the amount of $63,505.08 (Human Resources Director Meteau)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to approve a three-year service contract with NEOGOV to provide Onboard software services to City employees in the amount of $63,505.08.

RECOMMENDATION:

Staff recommends that City Council approve a three-year service contract with NEOGOV for Onboard software services in the amount of $63,505.08.

DISCUSSION:

NEOGOV has provided the City's Recruitment Platform (Insight) since 2009 and the City's Learning Management System (Learn) and Performance Management System (Perform) since 2019. By adding an Onboard platform, the City will be able to streamline and enhance the new employee onboarding process. The new system will allow the City to provide new hires with a seamless and engaging onboarding experience. The onboarding process helps to make new hires feel welcomed and prepared from day one, and creates a positive first impression that builds a strong foundation for employee engagement and retention. The application centralizes and digitizes all onboarding documents, making it easy to access, manage, and store important paperwork securely.

Additionally, it facilitates better communication between new hires, HR, and other departments through automated notifications and updates. By leveraging NEOGOV Onboard, the City will improve its onboarding process, enhance the new hire experience, and ultimately drive better outcomes for both employees Redlands Regular Meeting of 09-17-24
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new hire experience, and ultimately drive better outcomes for both employees and the City as a whole. This will be a sole source purchase as this is an additional platform to our current NEOGOV system.

ALTERNATIVES:

N/A
STRATEGIC PLAN:

Priority D; Sustainability, 4. Workforce: Create an onboarding plan for new employees.

SUBMITTED BY:

Robert Meteau, Director of Human Resources/Risk Management RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Marina Walker, HR Analyst
Fiscal Impact
Fiscal Year: 2024/2025
Revenue Generating: No
Appropriation Required Y/N: No
Amount: $ 25,120.70
Budgeted Y/N: Yes
Discussion:

The cost of this service contract has been included in the approved budget for fiscal year 2024/2025. Cost for services in the second and third years of the agreement will be included in the respective budget years.

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Attachments
NEOGOV Contract
NEOGOV Order form
NEOGOV Sole Source Form
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1 SERVICES AGREEMENT

V071423

You agree that by placing an order through a NEOGOV standard ordering document such as an “Order Form”, “Service Order,” “Ordering Document,” “SOW” or other document mutually agreed by the parties detailing the services, pricing and subscription term (each, an “Order Form” for purposes of this Agreement ), you agree to follow and be bound by the terms and conditions set forth herein. “Governmentjobs.com”, “NEOGOV”, “we”, and “our” means Governmentjobs.com, Inc. (D/B/A/ NEOGOV), for and on behalf of itself and its subsidiaries PowerDMS, Inc., Cuehit, Inc., Ragnasoft LLC (D/B/A/ PlanIT Schedule), and Design PD, LLC (D/B/A Agency360) (collectively, “NEOGO V” and, where applicable, its other affiliates; “Customer”, “you”, “your” means the NEOGOV client, customer, and/or the subscriber identified in the Order Form).

“Services Agreement” or the “Agreement” shall be used to collectively refer to this NEOGOV Services Agreement, documents incorporated herein including the applicable Order Form , each Addendum (as applicable) , and Special Conditions (if any). “Addendum” means each Addendum set forth either as an Exhibit hereto or otherwise made available at https://www.neogov.com/service-specifications (the “NEOGOV Site”) and, as applicable, made a part of this Agreement. “Special Conditions” means individually negotiated variations, amendments and/or additions to this Service Agreement of which are either drafted, or incorporated by reference, into the Order Form.

1. Provision of Services. Subject to the terms of this Agreement NEOGOV hereby agrees to provide Customer with access to its SaaS Applications and Professional Services (each defined below) included or ordered by Customer in the applicable Order Form (collectively referred to as the “Services”). Customer hereby acknowledges and agrees that NEOGOV’s provision and performance of, and Customer’s access to, the Services is dependent and conditioned upon Customer’s full performance of its duties, obligations and responsibilities hereunder. This Agreement entered into as of the earlier of: (i) date of your signature on an applicable Order Form; or (ii) use of the Services commences (the “Effective Date”). The Agreement supersedes any prior and contemporaneous discussions, agreements or representations and warranties.

2. SaaS Subscription.

a) Subscription Grant. “SaaS Applications” means each proprietary NEOGOV web-based software-as-a-service application that may be set forth on an Order Form and subsequently made available by NEOGOV to Customer, and associated components as described in any written service specifications made available to Customer by NEOGOV (the “Service Specifications”). Subject to and conditioned on Customer ’s and its Authorized Users ’ compliance with the terms and conditions of this Agreement, NEOGOV hereby grants to Customer a limited, non-exclusive, non-transferable, and non- sublicensable right to (i) onboard, access and use, and to permit Authorized Users to onboard, access and use, the SaaS Applications specified in the Order Form solely for Customer’s internal, non -commercial purposes; (ii) generate, print, and download Customer Data as may result from any access to or use of the SaaS Applications; and (iii) train Authorized Users in uses of the SaaS Applications permitted hereunder (these rights shall collectively be referred to as the “SaaS Subscription”). “Authorized Users” means (1) Customer employees, agents, contractors, consultants (“Personnel”) who are authorized by Customer to access and use the Services under the rights granted to Customer pursuant to this Services Agreement and (2) for whom access to the Services has been purchased hereunder. You shall not exceed the usage limits (if any) as detailed in the user tier in the applicable Order Form. You may not access the SaaS Applications if you are a direct competitor of NEOGOV or its affiliates. In addition, you may not access the SaaS Applications for purposes of monitoring their availability, performance, or functionality, or for any other benchmarking or competitive purposes. You shall be responsible for each Authorized User’s access to and use of the SaaS Applications and compliance with applicable terms and conditions of this Agreement.

b) Subscription Term. Unless otherwise specified in an applicable Order Form, SaaS Subscriptions shall commence on the Effective Date and remain in effect for twelve (12) consecutive months, unless terminated earlier in accordance with this Agreement (the “Initial Term”). Thereafter, SaaS Subscriptions shall automatically renew fo r successive twelve (12) month terms (each a “Renewal Term” and together with the Initial Term, collectively, the “Term”) unless a party delivers to the other party, at least thirty (30) days prior to t he expiration of the Initial Term or the applicable Renewal Term , written notice of such party’s intention to not renew the SaaS Subscriptions, or unless terminated earlier in accordance with this Agreement. The Term for the Services is a continuous and non -divisible commitment for the full duration regardless of any invoice schedule. The purchase of any Service is separate from any other order for any other Service.

Customer may purchase certain Services ind ependently of other Services. Your obligation to pay for any Service is not contingent on performance of any other Service or delivery of any other Service.

3. Customer Responsibilities. Customer will not, and will ensure its Authorized Users do not (a) make any of the Services available to anyone other than Authorized Users or use any Services for the benefit of anyone other than Customer and its Authorized Users, unless otherwise agreed in writing by the parties, (b) sell, resell, license, sublicense, distribute, make Redlands Regular Meeting of 09-17-24
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2 available, rent or lease any of the Services, or include any of the Services in a service bureau or outsourcing offering, unl ess otherwise agreed in writing by the parties, (c) use the Services to store or transmit infringing, libelous, or otherwise unlawful or tortious material, or to store or transmit material in violation of the privacy rights, publicity rights, copyright rights, or other rights of any person or entity, (d) use the Services to store or transmit code, files, scripts, agents or programs in tended to do harm, including, for example, viruses, worms, time bombs and Trojan horses, (e ) interfere with or disrupt the integrity or performance of the Services (including, without limitation, activities such as security penetration tests, stress tests, and spamming activity), (f) attempt to gain unauthorized access to the Services or its related systems or networks, (g) disassemble, reverse engineer, or decompile the Services, or modify, copy, or create derivative works based on the Services or any part, feature, function or user interface thereof, ( h) remove the copyright, trademark, or any other proprietary rights or notices included within NEOGOV Intellectual Property and on and in any documentation or training materials, or (i) use the Services in a manner which violates the terms of this Agreement, any Order Form or any applicable laws.

4. Professional Services . “Professional Services” shall mean professional services purchased by Customer as detailed in an applicable Order Form or NEOGOV Scope of Work (SOW) describing the work to be performed, fees, and any applicable milestones, dependencies, and other technical specifications or related information. Professional Services may include training, implementation, and best practices of and concerning the SaaS Applications. Professional Services are subject to the terms of the Professional Services Addendum made available on the NEOGOV Site and made a part hereof and may be subject to additional terms pursuant to an SOW and Service Specifications describing, if applicable, the work to be performed, fees, and any applicable milestones, dependencies, and other technical specifications or related information. Order Forms or SOWs must be signed by Customer before NEOGOV shall commence work. If Customer executes a separate SOW, this Agreement and documents incorporated herein (including but not limited to the Professional Services Addendum) shall control in the event of a conflict with the terms of the SOW. All Professional Services purchased by Customer must be utilized within twelve (12) months of the date of the applicable Order Form or SOW.

5. Payment Terms.

a) Fees. Customer shall pay all Subscription, Onboarding and Set-Up fees (“Subscription Fees”) and Professional Service fees (“Professional Service Fees”, collectively the “Fees”) as set forth in an Order Form within thirty (30) days of the date of NEOGOV’s invoice. Fees shall be invoiced annually in advance and in a single invoice for each Term. Unless explicitly stated otherwise in an Order Form, all payments due under an Order Form are expressed in and shall be paid in U.S. dollars. Invoices shall be delivered to the stated “Bill To” party on the Order Form. Unless explicitly provided otherwise, once placed the Order Form is non-cancellable and sums paid nonrefundable. Any invoiced amount that is not received by NEOGOV when due as set forth in an Order Form will result in written notice of late payment. If the amount is not paid within thirty (30) days of notice it will be subject to a late payment fee of 1.5% per month or the maximum rate permitted by law, whichever is lower. If any amount owing by Customer is more than 30 days overdue, NEOGOV may, without limiting its other rights and remedies, suspend the Services until such amounts are paid in full . If Subscription Fees are based upon the Authorized User or employee count as may be specified in an Order Form, Customer shall owe NEOGOV supplemental Subscription Fees to the extent Customer exceeds the number of Authorized Users or employees set forth in the Order Form. Except as otherwise specifically stated in the Order Form, NEOGOV may change the charges for the Services with effect from the start of each Renewal Term by providing Customer with new pricing at least thirty (30) day notice prior to commencement of a Renewal Term. The new pricing shall be deemed to be effective if Customer (a) returns an executed Order Form to NEOGOV, (b) remits payment to NEOGOV of the fees set forth in the invoice referencing the new pricing, or (c) the Customer or any of its Authorized Users access or use the Services after the expiration of the previous Term.

b) Taxes. Customer will pay all taxes, duties and levies imposed by all federal, state, and local authorities (including, without limitation, export, sales, use, excise, and value -added taxes) based on the transactions or payments under this Agreement, except those taxes imposed or based on NEOGOV’s net income or those exempt by applicable state law.

Customer shall provide NEOGOV with a certificate or other evidence of such exemption with in ten (10) days after the Effective Date of this Agreement and thereafter upon NEOGOV’s request therefor.

c) Purchase Orders. Any reference to a purchase order in an Order Form or any associated invoice is solely for Customer's convenience in record keeping, and no such reference or any delivery of services to Customer following receipt of any purchase order shall be deemed an acknowledgement of or an agreement to any terms or conditions referenced or included in any such purchase order. If a purchase order is delivered by Customer in connection with the purchase of Services, none of the terms and conditions contained in such purchase order shall have any effect or modify or supersede the terms and conditions of this Agreement. NEOGOV’s failure to object to terms contained in any such purchase order shall not be a waiver of the terms set forth in this provision or in this Agreement.

6. Term and Termination.

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3 a) Term. This Agreement shall commence on the Effective Date and shall remain in effect until all SaaS Subscriptions have expired and/or both parties have achieved full performance of Professional Services, unless it is terminated earlier in accordance with this Agreement.

b) Termination for Cause; Effect of Termination. Either Party may terminate this Agreement immediately if the other is in material breach of this Agreement and such breach is not cured within thirty (30) days following non -breaching party’s written specification of the breach. NEOGOV may suspend the Services or terminate this Agreement immediately in the event the Services or Customer’s use of the Services provided hereunder pose a security risk to the Services, NEOGOV or any third party, or become illegal or contrary to any applicable law, rule, regulation, or public policy. Upon expiration or any termination of this Agreement, Customer shall cease all use and refrain from all further use of the Services and other NEOGOV Intellectual Property. Additionally, Customer shall be obligated to pay, as of the effective date of such expiration or termination, all amounts due and unpaid to NEOGOV under this Agreement. Unless otherwise specified, following 90 days after expiration or termination of the Agreement NEOGOV may remove Customer Data from NEOGOV Services and without Customer consent or notice.

7. Audit Rights. Upon reasonable notice, NEOGOV or its agent shall have the right to audit Customer’s records relating to its compliance with this Agreement. Customer shall cooperate fully with this audit. If any audit conducted under this Section indicates that any amount due to NEOGOV was underpaid, Customer shall within three (3) business days pay to NEOGOV the amount due. All expenses associated with any such audit shall be paid by NEOGOV unless the audit reveals underpayment in excess of five percent (5%), in which case Customer shall pay such expenses as well as any amount due to NEOGOV.

8. Maintenance; Modifications; Support Services. \

a) Maintenance, Updates, Upgrades . NEOGOV maintains NEOGOV’s hardware and software infrastructure for the Services and is responsible for maintaining the NEOGOV server operation and NEOGOV database security. NEOGOV may in its sole discretion, periodically modify, Update, and Upgrade the f eatures, components, and functionality of the Services during the Term. “Update” means any update, bug fix, patch or correction of the Services or underlying NEOGOV software that NEOGOV makes generally available to its customers of the same module, excluding Upgrades.

Updates are automatic and available upon Customer’s next login to the Services following an Update at no additional cost to Customer. “Upgrade” means any update of the Services or underlying NEOGOV software such as platform updates, and major product enhancements and/or new features that NEOGOV makes commercially available. NEOGOV shall have no obligation to provide Upgrades to customers and retains the right to offer Upgrades free of cost or on a per customer basis at additio nal cost. NEOGOV shall have no liability for, or any obligations to, investments in, or modifications to Customer’s hardware, systems or other software which may be necessary to use or access the Services due to a modification, Update, or Upgrade of the Services.

b) Program Documentation; Training Materials . “Program Documentation” shall mean all user guides, training, and implementation material, and Service descriptions provided by NEOGOV to Customer in connection with the Services.

NEOGOV hereby grants to Customer a non -exclusive, non -sublicensable, non -transferable license to use, print, and distribute internally via non-public platforms, the Program Documentation during the Term solely for Customer's internal business purposes in connection with its use of the Services. Primary training of NEOGOV Services is conducted by self- review of online materials. NEOGOV’s pre-built, online training consists of a series of tutorials to introduce the standard features and functions (the “Training Materials”). The Training Materials may be used as reference material by Customer Personnel conducting day-to-day activities.

c) Implementation. For Services requiring implementation, NEOGOV implementation supplements the Training Materials and is conducted off-site unless otherwise agreed in the Order Form. For an additional fee as detailed on an applicable Order Form, NEOGOV personnel will provide consultation on best practices for setting up the Services, answer Customer questions during the implementation period, and use commercially reasonable efforts to ensure Authorized User Admins grasp the system. The length of the implemen tation time is dependent on the type of Service and the Customer’s responsiveness. NEOGOV is not responsible or liable for any delay or failure to perform implementation caused in whole or in part by Customer's delay in performing it s obligations hereunder and, in the event of any such delay, NEOGOV may, in its sole discretion, extend all performance dates as NEOGOV deems reasonably necessary.

d) Support. Phone support for the Services is available to Customer Monday through Friday, excluding NEOGOV holidays.

Customer may submit a request for online support for the Services 24 hours a day, seven days a week, and the NEOGOV support desk will acknowledge receipt of the request within a reasonable time. The length of time for a resolution of any problem is dependent on the type of case.

e) Limitations. Unless otherwise specified in the Order Form, this Agreement does not obligate NEOGOV to render any maintenance or support services that are not expressly provided herein, including, but not limited to data uploads, manual Redlands Regular Meeting of 09-17-24
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4 data entry, migration services, data conversion, refinement, purification, reformatting, SQL dump, or process consultation.

9. NEOGOV Intellectual Property . NEOGOV shall exclusively own all right, title and interest in and to all pre -existing and future intellectual property developed or delivered by NEOGOV including all Services, products, systems, software (including any source code or object code) or Serv ice Specifications related thereto, Updates or Upgrades, trademarks, service marks, logos and other distinctive brand features of NEOGOV and all proprietary rights embodied therein (collectively, the “NEOGOV Intellectual Propert y”). This Agreement does not convey or transfer title or ownership of the NEOGOV Intellectual Property to Customer or any of its users. All rights not expressly granted herein are reserved by NEOGOV. Other than recommendation use or as required by law, all use of NEOGOV trademarks must be pre-approved by NEOGOV prior to use. Trademarks shall include any word, name, symbol, color, designation or device, or any combination thereof that functions as a source identifier, including any trademark, trade dress, se rvice mark, trade name, logo, design mark, or domain name, whether or not registered.

10. Data Processing and Privacy.

a) Customer Data. “Customer Data” shall mean all data that is owned or developed by Customer, whether provided to NEOGOV by Customer or provided by a third party to NEOGOV in connection with NEOGOV’s provision of Services to Customer, including Personnel data collected, loaded into, or located in Customer data files maintained by NEOGOV.

NEOGOV Intellectual Property, including but not limited to the Services and all derivative works thereof, NEOGOV Confidential Information, and Platform Data do not fall within the meaning of the term “Customer Data”. Customer exclusively owns all right, title, and interest in and to all Customer Data. Customer grants NEOGOV a license to host, use, process, display, create non -personal derivative works of, and transmit Customer Data to provide the Services.

NEOGOV reserves the right to delete or disable Customer Data stored, transmitted or published by Customer using the Services upon receipt of a bona fide notification that such content infringes upon the intellectual property rights of others, or if NEOGOV otherwise reasonably believes any such content is in violation of this Agreement.

b) Platform Data. “Platform Data” shall mean any anonymized data reflecting the access to or use of the Services by or on behalf of Customer or any user, including statistical or other analysis and performance information related to the provision and operation of the Services including any end user visit, session, impression, clickthrough or click stream data, as well as log, device, transaction data , or other analysis, information, or data based on or derived from any of the foregoing.

NEOGOV shall exclusive ly own all right, title and interest in and to all Platform Data. Customer acknowledges NEOGOV may compile Platform Data based on Customer Data input into the Services. Customer agrees that NEOGOV may use Platform Data to the extent and in the manner permitted under applicable law. Such anonymized data neither identifies Customer or its users, nor can Customer or any its users can be derived from such data.

c) Data Processing Agreement. To the extent Customer uses the Services to target and collect personal information from users located in the European Union, European Economic Area, or Switzerland (the “EU”) or the United Kingdom (“UK”), or has Authorized Users accessing the Services from the EU or UK, the terms of the NEOGOV Data Processing Addendum (“DPA”) made available on the NEOGOV Site is hereby incorporated herein by reference and made part of this Agreement.

d) Data Responsibilities.

i) NEOGOV will maintain administrative, physical, and technical safeguards for protection of the security, confidentiality and integrity of the Customer Data. Those safeguards will include, but will not be limited to, measures for preventing access, use, modi fication or disclosure of Customer Data by NEOGOV personnel except (a) to provide the Services and prevent or address service or technical problems, (b) as compelled by applicable law, or (c) as Customer expressly permits in writing. Customer acknowledges and agrees that it is commercially reasonable for NEOGOV to rely upon the security processes and measures utilized by NEOGOV’s cloud infrastructure providers.

ii) Customer is solely responsible for the development, content, operation, maintenance, and use of Customer Data , including but not limited to compliance with applicable laws . NEOGOV will have no responsibility or liability for the accuracy of the Customer Data prior to receipt of such data into the Services. Without limiting the foregoing, Customer shall be solely responsible for and shall comply with all applicable laws and regulations relating to (a) the accuracy and completeness of all information input, submitted, or uploaded to the Services, (b) the privacy of users of the Services, including, without limitation, providing appropriate notices to and obtaining appropriate consents from any individuals to whom Customer Data relates; and (c) the collection, use, modification, alteration, extraction, retention, copying, external storage, disclosure, transfer, disposal, and other processing of any Customer Data.

NEOGOV is not responsible for lost data caused by the action or inaction of Customer or Authorized Users. Unless Redlands Regular Meeting of 09-17-24
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5 otherwise mutually agreed in writing, Customer shall not maintain any financial, health, payment card, or similarly sensitive data that imposes specific data security or data protection obligations within the Services. Customer shall provide and institute all appropriate tools and procedures required to ensure the security of its own information system and, more specifically, to prevent, detect and destroy the occurrence of any viruses.

e) Breach Notice. NEOGOV will notify Customer of unauthorized access to, or unauthorized use, loss or disclosure of Customer Data within its custody and control (a “Security Breach”) within 72 hours of NEOGOV’s confirmation of the nature and extent of the same or when required by applicable law, whichever is earlier. Each party will reasonably cooperate with the other with respect to the investigation and resolution of any Security Breach. If applicable law or Customer’s policies require notification of its Authorized Users or oth ers of the Security Breach, Customer shall be responsible for such notification.

f) Data Export, Retention and Destruction . Customer may export or delete Customer Data from the Services at any time during a Subscription Term, using the existing features and functionality of the Services. Customer is solely responsible for its data retention obligations with respect to Customer Data. If and to the extent Customer cannot export or delete Customer Data stored on NEOGOV ’s systems using the then existing features and functionality of the Services, NEOGOV will, upon Customer's written request, m ake the Customer Data available for export by Customer or destroy the Customer Data. If Customer requires the Customer Data to be exported in a different format than provided by NEOGOV, such additional services will be subject to a separate agreement on a time and materials basis. Except as otherwise required by applicable law, NEOGOV will have no obligation to maintain or provide any Customer Data more than ninety (90) days after the expiration or termination of this Agreement. Customer acknowledges that it is solely responsible for determining any retention requirements with respect to the Customer Data as required by applicable law and NEOGOV disclaims all liability in connection with such determination. In addition, to the extent Customer requests that NEOGOV retain Customer Data beyond the expiration of the retention period required by applicable law, rule or regulation, NEOGOV disclaims all liability in in connection with retaining such Customer Data including but not limited to any claims related to loss or destruction of such Customer Data.

11. Third Party Services. The Services may permit Customer and its Authorized Users to access services or content provided by third parties through the Services (“Third Party Services”). Customer agrees that NEOGOV is not the original source and shall not be liable for any inaccuracies contained in any content provided in any of the Third Party Services. NEOGOV makes no representations, warranties or guarantees with respect to the Third Party Services or any content contained therein. NEOGOV may discontinue access to any Third Party Services through the Services if the relevant agreement with the applicable third party no longer permits NEOGOV to provide such access. If loss of access to any Third Party Services (to which Customer has a subscription under this Agreement) occurs during a Subscription Term, NEOGOV will refund to Customer any prepaid fees for such Third Party Services covering the remainder of the Subscription Term.

12. Nondisclosure.

a) Definition of Confidential Information . “Confidential Information” means all information disclosed by a party (“Disclosing Party”) to the other party (“Receiving Party”), whether orally or in writing, that is expressly marked and designated as confidential. Customer's Confidential Information includes its Customer Data. NEOGOV Confidential Information includes the NEOGOV Intellectual Property and the Services. The Confidential Information of each party includes business and marketing plans, technology and technical information, product plans and designs, and business processes disclosed by such party. However, Confidential Information does not include any information that (a) is or becomes generally known to the public without breach of any obligation owed to the Disclosing Party, (b) was known to the Receiving Party prior to its disclosure by the Disclosing Party without breach of any obligation owed to the Disclosing Party, (c) is received from a third party wi thout breach of any obligation owed to the Disclosing Party, or (d) was independently developed by the Receiving Party.

b) Obligations. The Receiving Party will : (i) use the same degree of care it uses to protect the confidentiality of its own confidential information of like kind (but not less than reasonable care); (ii) not use any Confidential Information of the Disclosing Party for any purpose outside the scope of this Agreement and (ii i) except as otherwise authorized by the Disclosing Party in writing, limit access to Confidential Information of the Disclosing Party to those of its employees and contractors who need acces s for purposes consistent with this Agreement and who have signed confidentiality agreements with the Receiving Party containing protections not less protective of the Confidential Information than those herein.

c) Exceptions. The Receiving Party may disclose Confidential Information of the Disclosing Party to the extent required by court order, subpoena or federal or state law to do so, provided the Receiving Party gives the Disclosing Party prior notice of the disclosure (to the extent legally permitted) and reasonable assistance, at the Disclosing Party's sole cost, if the Disclosing Party wishes to contest the disclosure.

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6 d) Equitable Relief. The parties recognize and agree there is no adequate remedy at law for breach of the provisions of the confidentiality obligations set forth in this Section 12, that such a breach would irreparably harm the Disclosing Party and the Disclosing Party is entitled to seek equitable relief (including, without limitation, an injunction) with respect to any such breach or potential breach in addition to any other remedies available to it at law or in equity.

13. Representations, Warranties, and Disclaimers.

a) Mutual Representations. Each party represents and warrants to the other party that (i) it has full power and authority under all relevant laws and regulations and is duly authorized to enter into this Agreement; and (ii) to its knowledge, the execution, delivery and performance of this Agreement by such party does not conflict with any agreement, instrument or understanding, oral or written, to which it is a party or by which it may be bound, nor violate any law or regulation of any court, governmental body or administrative or other agency having jurisdiction over it.

b) Service Performance Warranty. NEOGOV warrants that it provides the Services using a commercially reasonable level of care and skill and in a professional manner in accordance with generally recognized industry standards for similar services.

c) No Other Warranty. EXCEPT FOR THE EXPRESS WARRANTIES SET FORTH IN THIS WARRANTY SECTION, THE SERVICES ARE PROVIDED ON AN “AS IS” BASIS, AND CUSTOMER’S USE OF THE SERVICES IS AT ITS OWN RISK. NEOGOV DOES NOT MAKE, AND HEREBY DISCLAIMS, ANY AND ALL OTHER EXPRESS

AND/OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, WARRANTIES OF

MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NONINFRINGEMENT AND TITLE, AND ANY WARRANTIES ARISING FROM A COURSE OF DEALING, USAGE, OR TRADE PRACTICE. NEOGOV

DOES NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED, ERROR-FREE, OR COMPLETELY SECURE, OR THAT ANY ERROR WILL BE CORRECTED.

d) Disclaimer of Actions Caused by and/or Under the Control of Third Parties . NEOGOV DOES NOT AND CANNOT

CONTROL THE FLOW OF DATA TO OR FROM THE NEOGOV SYSTEM AND OTHER PORTIONS OF THE INTERNET. SUCH FLOW DEPENDS IN LARGE PART ON THE PERFORMANCE OF INTERNET SERVICES PROVIDED OR CONTROLLED BY THIRD PARTIES. AT TIMES, ACTIONS OR INACTIONS OF SUCH THIRD PARTIES CAN IMPAIR OR DISRUPT CUSTOMER’S CONNECTIONS TO THE INTERNET (OR PORTIONS THEREOF). ALTHOUGH NEOGOV WILL USE COMMERCIALLY REASONABLE EFFORTS TO TAKE ALL

ACTIONS IT DEEMS APPROPRIATE TO REMEDY AND AVOID SUCH EVENTS, NEOGOV CANNOT GUARANTEE THAT SUCH EVENTS WILL NOT OCCUR. ACCORDINGLY, NEOGOV DISCLAIMS ANY AND

ALL LIABILITY RESULTING FROM OR RELATED TO SUCH EVENTS OR WITH RESPECT TO ANY THIRD PARTY SERVICES.

e) No Medical Advice. Through certain Services, NEOGOV may make certain telehealth related information available to Customer and/or facilitate user access to telemedicine, expert medical services, and/or emergency medical services.

NEOGOV is independent from healthcare providers who provide telemedicine services and is not responsible for such healthcare providers’ acts, omissions or for any content or communications made by them. The Services do not provide medical advice and do not create a healthcare provid er/patient relationship between Customer and NEOGOV or otherwise. Any Services, or content accessed from the Services, are for informational purposes only and do not constitute medical advice. Customer should seek professional medical advice, diagnosis, and/or treatment for any and all medical conditions, whether as a result of using Services or otherwise. NEOGOV IS NOT RESPONSIBLE OR LIABLE FOR

ANY ADVICE, COURSE OF TREATMENT, DIAGNOSIS OR ANY OTHER TREATMENT OR INFORMATION THAT CUSTOMER OR ITS USERS MAY OBTAIN THROUGH THE USE OF THE SERVICES.

14. Indemnification.

a) Customer Indemnity. To the extent permitted by applicable law, Customer will defend and indemnify NEOGOV from and against any claim, demand, suit or proceeding made or brought against NEOGOV ( i) by a third party alleging that any Customer Data infringes or misappropriates such third party's intellectual property rights, ( ii) in connection with Customer’s violation of any applicable laws, or (iii) any claim or allegation by any third party resulting from or related to Customer’s or any of its Authorized User’s breach of Section 3 of this Agreement.

b) NEOGOV Indemnity. Subject to subsections 14(b)(i) through 14(b)(iii) and 14(c) of this Section, if a third party makes a claim against Customer that any NEOGOV intellectual property furnished by NEOGOV and used by Customer infringes a third party’s intellectual property rights, NEOGOV will defend the Customer against the claim and indemnify Redlands Regular Meeting of 09-17-24
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7 the Customer from the damages and liabilities awarded by the court to the third -party claiming infringement or the settlement agreed to by NEOGOV.

i) Alternative Resolution. If NEOGOV believes or it is determined that any of the Services may have violated a third party’s intellectual property rights, NEOGOV may choose to either modify the Services to be non-infringing or obtain a license to allow for continued use. If these alternatives are not commercially reasonable, NEOGOV may end the subscription or license for the Services and refund a pro-rata portion of any fees covering the whole months that would have remained, absent such early termination, following the effective date of such early termination.

ii) No Duty to Indemnify . NEOGOV will not indemnify Customer if Customer alters the Service or Service Specifications, or uses it outside the scope of use or if Customer uses a version of the Service or Service Specifications which has been superseded, if the infringement claim could have been avoided by using an unaltered current version of the Services or Service Specifications which was provided to Customer, or if the Customer continues to use the infringing material after the subscription expires. NEOGOV wi ll not indemnify the Customer to the extent that an infringement claim is based upon any information, design, specification, instruction, software, data, or material not furnished by NEOGOV. NEOGOV will not indemnify Customer for any portion of an infringement claim that is based upon the combination of Service or Service Specifications with any products or services not provided by NEOGOV. NEOGOV will not indemnify Customer for infringement caused by Customer’s actions against any third party if the Services as delivered to Customer and used in accordance with the terms of the Agreement would not otherwise infringe any third-party intellectual property rights.

iii) Exclusive Remedy. This Section provides the exclusive remedy for any intellectual property infringement claims or damages against NEOGOV.

c) Indemnification Procedures. In order to receive the indemnities described hereunder, the indemnified party must: (i) promptly notify the indemnifying party, in writing, of any claim; (ii) cooperate reasonably with indemnifying party, at the indemnifying party’s expense, in the defense and/or settlement thereof; and (iii) allow the indemnifying party to control the defense and/or settlement thereof except that the indemnifying party may not, without the indemnified party’s prior written consent, enter into any settlement that does not unconditionally release the indemnified party from liability.

The indemnified party shall have the right to participate in any defense of a claim and/or to be represented by counsel of its own choosing at its own expense, provided that ultimate control of such defense shall remain solely with the indemnifying party.

15. Limitations of Liability.

a) EXCLUSION OF DAMAGES . TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO

EVENT WILL EITHER PARTY BE LIABLE UNDER OR IN CONNECTION WITH THIS AGREEMENT OR ITS

SUBJECT MATTER UNDER ANY LEGAL OR EQUITABLE THEORY, INCLUDING BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, AND OTHERWISE, INCLUDING FOR ANY: (a) LOSS OF PRODUCTION, USE, BUSINESS, REVENUE, OR PROFIT OR DIMINUTION IN VALUE; (b) IMPAIRMENT, INABILITY TO USE OR LOSS, INTERRUPTION OR DELAY OF THE SERVICES; (c) LOSS, DAMAGE, CORRUPTION OR RECOVERY OF DATA, OR BREACH OF DATA OR SYSTEM SECURITY; (d) COST OF REPLACEMENT GOODS OR SERVICES; (e) LOSS OF GOODWILL, LOSS OF BUSINESS OPPORTUNITY OR PROFIT, OR LOSS OF REPUTATION; OR (f) CONSEQUENTIAL, INCIDENTAL, INDIRECT, EXEMPLARY,

SPECIAL, ENHANCED, OR PUNITIVE DAMAGES, REGARDLESS OF WHETHER SUCH PERSONS WERE

ADVISED OF THE POSSIBILITY OF SUCH LOSSES OR DAMAGES OR SUCH LOSSES OR DAMAGES WERE

OTHERWISE FORESEEABLE, AND NOTWITHSTANDING THE FAILURE OF ANY AGREED OR OTHER REMEDY OF ITS ESSENTIAL PURPOSE.

b) CAP ON MONETARY LIABILITY . EXCEPT FOR DAMAGES ARISING OUT OF LIABILITY PURSUANT TO PARAGRAPH 14 ABOVE, AND FOR LIABILITY WHICH CANNOT BE LAWFULLY EXCLUDED OR LIMITED, OR CUSTOMER’S OBLIGATIONS TO MAKE PAYMENT UNDER THIS AGREEMENT, THE TOTAL

AGGREGATE LIABILITY OF EITHER PARTY FOR ANY AND ALL CLAIMS AGAINST THE OTHER PARTY

UNDER THIS AGREEMENT, WHETHER ARISING UNDER OR RELATED TO BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, OR ANY OTHER LEGAL OR EQUITABLE THEORY,

SHALL NOT EXCEED T HE AMOUNT OF ALL PAYMENTS ACTUALLY RECEIVED BY NEOGOV FROM CUSTOMER IN CONNECTION WITH THIS AGREEMENT IN THE 12 MONTH PERIOD PRECEDING THE DATE OF THE EVENT INITIALLY GIVING RISE TO SUCH LIABILITY . THE EXISTENCE OF ONE OR MORE CLAIMS WILL NOT ENLARGE THE LIMIT.

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8 16. Reimbursement of Costs in Third Party Litigation. With respect to any litigation or other court proceeding involving Customer and a third party, if any subpoena or other legally binding request related to such litigation or court proceeding is served to NEOGOV requesting copies of documents maintained by NEOGOV or otherwise requesting NEOGOV to appear as a witness in any capacity or provide testimony with respect to Customer’s documentation, Customer shall reimburse NEOGOV for its out-of-pocket costs associ ated with compliance with such request, including but not limited to NEOGOV’s reasonable attorneys’ fees.

17. Text Message Communications . NEOGOV may offer Personnel the opportunity to receive text messages regarding job application or hiring process reminders, applicant status updates, or other human resource related notices. Since these text message services depend on the functionality of third-party providers, there may be technical delays on the part of those providers. NEOGOV may make commercially reasonable efforts to provide alerts in a timely manner with accurate information, but cannot guarantee the delivery, timeliness, or accuracy of the content of any alert. NEOGOV shall not be liable for any delays, failure to deliver, or misdirected delivery of any alert; for any errors in the content of an alert; or for any actions taken or not taken by you or any thi rd party in reliance on an alert. NEOGOV cannot vouch for the technical capabilities of any third parties to receive such text messages. To the extent you utilize text messaging features, NEOGOV shall not be responsible for your use of such features, and you shall indemnify NEOGOV with respect to any damages resulting from your use including but not limited any violations of applicable law. NEOGOV MAKES NO WARRANTIES OR REPRESENTATIONS OF ANY KIND, EXPRESS, STATUTORY, OR IMPLIED AS TO: (i) THE AVAILABILITY OF TELECOMMUNICATION SERVICES; (ii) ANY LOSS, DAMAGE, OR OTHER SECURITY INTRUSION OF THE TELECOMMUNICATION SERVICES; AND (iii) ANY DISCLOS URE OF INFORMATION TO THIRD PARTIES OR FAILURE TO TRANSMIT ANY DATA, COMMUNICATIONS, OR SETTINGS CONNECTED WITH THE SERVICES.

18. Publicity. Except as otherwise required by law, regulation, or the party’s internal requirements (i.e., customer lists for auditing purposes), unless otherwise provided in the applicable Order Form, NEOGOV may not identify Customer as one of its customers and use Customer’s logo for such purposes, unless approved in writing by Customer and subject to any trademark usage requirements specified by Customer.

19. Force Majeure. Except for Customer’s payment obligations to NEOGOV, neither party shall be liable for any damages, costs, expenses or other consequences incurred by the other party or by any other person or entity for any act, circumstance, event, impediment or occurrence beyond such party’s reasonable control, including, without limitation: (a) acts of God; (b) changes in or in the interpretation of any law, rule, regulation or ordinance; (c) strikes, lockouts or other labor problems; (d) transportation delays; (e) unavailability of supplies or materials; (f) fire or explosion; (g) riot, pandemic, military action or usurped power; (h) actions or failures to act on the part of a governmental authority ; (i) internet service interruptions or slowdowns, vandalism or cyber-attacks, or (j) any other cause beyond the reasonable control of such party.

20. Independent Contractor; No Third Party Beneficiary; Fulfillment Partners. The relationship of the parties shall be deemed to be that of an independent contractor and nothing contained herein shall be deemed to constitute a partnership between or a joint venture by the parties hereto or constitute either party the employee or a gent of the other. Customer acknowledges that nothing in this Agreement gives Customer the right to bind or commit NEOGOV to any agreements with any third parties.

This Agreement is not for the benefit of any third party and shall not be deemed to give any right or remedy to any such party whether referred to herein or not. NEOGOV may designate any third -party affiliate, or other agent or subcontractor (each a “Fulfillment Partner”), without notice to, or the consent of, Customer, to perform such tasks and functions to complete any Services.

21. Entire Agreement; Amendment ; Addendum . This Services Agreement , the Exhibits hereto, each Addendum (as may be applicable pursuant to the terms therein ) and documents incorporated herein, the applicable Order Form , and Special Conditions (if any) constitute the entire agreement between the parties with respect to the subject matter hereof and supersede all prior or contemporaneous oral and written statements of any kind whatsoever made by the parties with respect to such subject matter. It is exp ressly agreed that the terms of this Agreement and any NEOGOV Order Form shall supersede the terms in any non-NEOGOV purchase order or other ordering document. Notwithstanding the foregoing, any conflict of terms shall be resolved by giving priority in accordance with the following order: 1) Special Conditions (if any), 2) NEOGOV Order Form, 3) the NEOGOV Services Agreement , and 4) incorporated documents (including the Exhibits and each applicable Addendum). This Agreement supersedes the terms and conditions of any clickthrough agreement associated with the Services.

This Agreement may not be modified or amended (and no rights hereunder may be waived) except through a written instrument signed by the part ies to be bound. If you are subscribing for the HRIS or PowerEngage Platform, you hereby specifically agree to the terms of the applicable Addendum set forth on the NEOGOV Site.

22. General.
a) Governing Law and Venue. This Agreement shall be governed by and construed in accordance with the laws of the state of California, without giving effect to conflict of law rules. Any legal action or proceeding relating to this Agreement Redlands Regular Meeting of 09-17-24
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9 shall be instituted only in any state court in San Bernardino County, California or any federal court in Riverside County, California.

b) Severability. If any provision of this Agreement is held to be illegal or unenforceable, such provision shall be limited or eliminated to the minimum extent necessary so that the remainder of this Agreement will continue in full force and effect.

Provisions that survive termination or expiration are those relating to , without limitation, accrued rights to payment, acknowledgements and reservations of proprietary rights, confidentiality obligations, warranty disclaimers, and limitations of liability, and others which by their nature are intended to survive.

c) Notices. All notices or other communications required or permitted hereunder shall be in writing and shall be deemed to have been duly given either when personally delivered, one (1) business day following delivery by recognized overnight courier or electronic mail, or three (3) business days following deposit in the U.S. mail, registered or certified, postage prepaid, return receipt requested. All such communications shall be sent to (i) Customer at the address set forth in the Order Form and (ii) NEOGOV at the address specified in the applicable Order Form.

d) Waiver. The waiver, express or implied, by either party of any breach of this Agreement by the other party will not waive any subsequent breach by such party of the same or a different kind. This Agreement may be executed in two or more counterparts, each of which will be deemed an original, but all of which taken together shall constitute one and the same instrument.

e) Electronic Delivery. Delivery of a copy of this Agreement or an Order Form bearing an original signature by electronic mail or by any other electronic means will have the same effect as physical delivery of the paper document bearing the original signature.

f) Assignment. Customer may not assign this Agreement without the express written approval of NEOGOV Any attempt at assignment in violation of this Section shall be null and void.

g) Construction. The parties intend this Agreement to be construed without regard to any presumption or rule requiring construction or interpretation against the party drafting an instrument or causing any instrument to be drafted. The exhibits, addendum, schedules, attachments, and appendices referred to herein are an integral part of this Agreement to the same extent as if they were set forth verbatim herein.

h) Subcontractors. For purposes of this Agreement, including any subsequent documentation requested by Customer pursuant to this Agreement, subcontractors are those specifically hired to provide to NEOGOV some or all of the services that are the subject of this Agreement and who will have access to Customer personal data, and does not include the general provision of services or utilities which are also provided to NEOGOV’s other customers as well as Customer.

[Remainder of page intentionally blank, signature page to follow]

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10 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their respective duly authorized officers as of the date set forth below, and consent to the Agreement.

ATTEST: _____________________________________

City Clerk
Customer GovermentJobs.com, Inc. (D/B/A/ NEOGOV), on behalf of itself and its subsidiaries PowerDMS, Inc., Cuehit, Inc., Ragnasoft LLC (D/B/A/ PlanIT Schedule), and Design PD,
LLC (D/B/A Agency360)
Entity Name:

Signature:

Signature:

Print Name:

Print Name:

Date:

Date:

Eddie Tejeda, Mayor
City of Redlands
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11 Exhibit A
Government Customer Addendum

If Customer is a Government Customer, the following Government Customer Addendum (“ Government Addendum”) forms part of the Services Agreement, and in the case of any conflict or inconsistency between the terms and provisions of this Addendum and any other provision of the Services Agreement, the terms of this Government Addendum shall control. For purposes hereof, a “Government Customer” means a Customer which is a (a) U.S. Federal agency, (b) state government, agency, department, or political subdivision (including a city, county or municipal corporation), or (c) instrumentality of any of the foregoing (including a municipal hospital or municipal hospital district, police or fire department, public library, park district, state college or university, Indian tribal economic development organization, or port authority).

1. Applicability. The provisions of this Addendum shall apply only if Customer is a Government Customer under the Services Agreement.

2. Termination for Non -Appropriation of Funds . If Customer is subject to federal, state or local law which makes Customer’s financial obligations under this Services Agreement contingent upon sufficient appropriation of funds by the applicable legislature (or other appropriate governmental body), and if such funds are not forthcoming or are insufficient due to failure of such appropriation, then Customer will have the right to t erminate the Services Agreement at no additional cost and with no penalty by giving prior written notice documenting the lack of funding. Customer will provide at least thirty (30) days advance written notice of such termination. Customer will use reasonable efforts to ensure appropriated funds are available. It is expressly agreed that Customer shall not activate this non-appropriation provision for its convenience or to circumvent the requirements of this Agreement, but only as an emergency fiscal measure during a substantial fiscal crisis, which affects gene rally its fiscal operations. If Customer terminates the Services Agreement under this Section 2, Customer agrees not to replace the Services with functionally similar products or services for a period of one year after the termination of the Services Agreement.

3. Indemnification. If Customer is prohibited by federal, state or local law from agreeing to hold harmless or indemnify third parties, Section 14(a) and the indemnification provision included in Section 17 of the Services Agreement shall not apply to Customer, to the extent disallowed by applicable law.

4. Open Records. If the Customer is subject to federal or state public records laws, including laws styled as open records, freedom of information, or sunshine laws (“Open Records Laws”) the confidentiality requirements of Section 12 of the Services Agreement apply only to the extent permitted by Open Records Laws applicable to the Customer. This Section is not intended to be a waiver of any of the provisions of the applicable Open Records Laws, including, without limitation, the requirement for the Customer to provide notice and opportunity for NEOGOV to assert an exception to disclosure requirements in accordance with the applicable Open Records laws.

5. Cooperative Purchasing. As permitted by law, it is understood and agreed by Customer and NEOGOV that any (i) federal, state, local, tribal, or other municipal government (including all administrative agencies, departments, and offices thereof); (ii) any business enterprise in whi ch a federal, state, local, tribal or other municipal entity has a full, majority, or other controlling interest; and/or (iii) any public school (including without limitation K -12 schools, colleges, universities, and vocational schools) (collectively referred to as the “New Entity”) may purchase the Services specified herein in accordance with the terms and conditions of this Agreement. It is also understood and agreed that each New Entity will establish its own contract with NEOGOV, be invoiced therefrom and make its own payments to NEOGOV in accordance with the terms of the contract established between the New Entity and NEOGOV. With respect to any purchases by a New Entity pursuant to this Section, Customer: (i) shall not be cons trued as a dealer, re -marketer, representative, partner or agent of any type of NEOGOV, or such New Entity; (ii) shall not be obligated, liable or responsible for any order made by New Entities or any employee thereof under the agreement or for any payment required to be made with respect to such order; and (iii) shall not be obliged, liable or responsible for any failure by any New Entity to comply with procedures or requirements of applicable law or to obtain the due authorization and approval necessary t o purchase under the agreement. Termination of this Agreement shall in no way limit NEOGOV from soliciting, entering into, or continuing a contractual relationship with any New Entity. Any New Entity who purchases Services under this Section hereby represents that is has the authority to use this Services Agreement for the purchase and that the use of the Services Agreement for the purchase is not prohibited by law or procurement regulations applicable to the New Entity.

6. Subcontractors. For purposes of this Agreement, including any subsequent documentation requested by Customer pursuant to this Agreement, the term "subcontractors" shall exclude subcontractors (i ) who perform routine software development and maintenance services which are not specific to the Customer, (ii) subcontractors who will not have any Redlands Regular Meeting of 09-17-24
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12 access to Customer Data, and (iii) subcontractors who have access to Customer Data solely within NEOGOV's or Customer's systems.

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13 Exhibit B
Integration Terms Addendum
NEOGOV offers integrations and platform APIs for integrations to third party systems (“Integration Services”). Customer may use only those Integration Services purchased or subscribed to as listed within the NEOGOV Order Form. The following terms (the “Integration Terms Addendum”) shall apply to the extent that Customer utilizes a system integration between the Services and either: (a) an affiliated integrated service, including those found at https://api.neogov.com/connect/marketplace.html and/or https://apidocs.powerdms.com (“Affiliated API”) or to the extent that Customer utilizes a system integration between the Services and an unaffiliated third-party service (“Customer Application”) integrated using NEOGOV’s open API (“Open API”). Integration Services are not available for HRIS Services and this Exhibit B shall not apply to HRIS Services.

1. Provision of Integrations. Subject to and conditioned on compliance with all terms and conditions set forth in this Agreement, NEOGOV hereby grants Customer a limited, revocable, non-exclusive, non-transferable, non-sublicensable license during the applicable Term to use and/or access the Affiliated API as described in this Agreement, or the Open API for communication between Customer’s human resource related third application(s) that will interoperate with NEOGOV Services (collectively these uses shall be referred to as the “API” or “Integration”). Customer acknowledges there are no implied licenses granted under this Agreement. NEOGOV reserves all rights that are not expressly granted.

Customer may not use the API for any other purpose without our prior written consent. Customer may not share the API with any third party, must keep the API and all log-in information secure, and must use the API key as Customer sole means of accessing the API.

2. Integration Intellectual Property. All right, title, and interest in the API and any and all information, data, documents, materials, inventions, technologies, know-how, descriptions, requirements, plans, reports, works, intellectual property, software, hardware, systems, methods, processes, and inventions, customizations, enhancements, improvements and other modifications based on or derived from the API are and will remain, as appropriate, with NEOGOV. All right, title, and interest in and to the third-party materials, including all intellectual property rights therein, are and will remain with their respective third -party rights holders subject to the terms and conditions of the applicable third -party license agreements. Customer has no right or license with respect to any third-party materials except as expressly licensed under such third-party license agreements.

3. Integration Terms of Use. Except as expressly authorized under this Agreement, you may not remove any proprietary notices from the API; use the API in any manner or for any purpose that infringes, misappropriates, or otherwise violates any intellectual property right or other right of any person, or that violates any applicable law; combine or integrate the API with any software, technology, services, or materials not authorized by NEOGOV; design or permit Customer Application(s) to disable, override, or otherwise interfere with any NEOGOV-implemented communications to end users, consent screens, user settings, alerts, warning, or the like; use the API in any of Customer Application(s) to replicate or attempt to replace the user experience of the Services; or attempt to cloak or conceal Customer identity or the identity of Customer Application(s) when requesting authorization to use the API.

4. Customer Integration Responsibilities. Customer, Customer developed web or other software services or applications, and Customer third-party vendors that integrate with the API (collectively the “Customer Applications”), shall comply with all terms and conditions of this Agreement, all applicable laws, rules, and regulations, and all guidelines, standards, and requirements that may be posted on https://api.neogov.com/connect/index.html and/or https://apidocs.powerdms.com from time to time. In addition, Customer will not use the API in connection with or to promote any products, services, or materials that constitute, promote, or are used primarily for the purpose of dealing in spyware, adware, or other malicious programs or code, counterfeit goods, items subject to U.S. embargo, unsolicited mass distribution of email (“spam”), multi-level marketing proposals, hate materials, hacking, surveillance, interception, or descrambling equipment, libelous, defamatory, obscene, pornographic, abusive, or otherwise offensive content, stolen products, and items used for theft, hazardous materials, or any illegal activities.

5. Cooperation. If applicable, Customer shall timely provide such cooperation, assistance, and information as NEOGOV reasonably requests to enable the API. NEOGOV is not responsible or liable for any late delivery or delay or failure of performance caused in whole or in part by Customer’s delay in performing, or failure to perform, any of its obligations under this Agreement. NEOGOV will provide Customer maintenance and support services for API issues arising from the information technology designed, developed, and under then current control of NEOGOV. NEOGOV shall have no obligation to provide maintenance or support for issues arising from the inaction or action of Customer or third parties of which are outside NEOGOV control.

6. Provision of Open API. In the event license fees or other payments are not due in exchange for the right to use and access the Open API, you acknowledge and agree that this arrangement is made in consideration of the mutual covenants set forth Redlands Regular Meeting of 09-17-24
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14 in this Agreement, including, without limitation, the disclaimers, exclusions, and limitations of liability set forth herein.

Notwithstanding the foregoing, NEOGOV reserves the right to cha rge for access with effect from the start of each Renewal Term by giving Customer at least ninety (90) day notice prior to commencement of a Renewal Term.

7. API Key. In order to use and access the Open API, you must obtain an Open API key through the registration process.

Customer agrees to monitor Customer Applications for any activity that violates applicable laws, rules and regulation, or any terms and conditions of this Agreement, including any fraudulent, inappropriate, or potentially harmful behavior.

This Agreement does not entitle Customer to any support for the Open API. You acknowledge that NEOGOV may update or modify the Open API from time to time and at our sole discretion and may require you to obtain and use the most recent version(s). You are required to make any such changes to Customer Applications that are required for integration as a result of such Update at Customer sole cost and expense. Updates may adversely affect how Customer Applications communicate with the Services.

8. Efficient Processing. You must use efficient programming, which will not cause an overwhelming number of requests to be made in too short a period of time, as-determined solely by NEOGOV. If this occurs, NEOGOV reserves the right to throttle your API connections, or suspend or terminate your access to the Open API. NEOGOV shall use reasonable efforts to provide Customer notice and reasonable time to cure prior to taking such actions.

9. Open API Limitations . TO THE FULLEST EXTENT PERMITTED UNDER APPLICABLE LAW, IN NO EVENT

WILL NEOGOV BE LIABLE TO CUSTOMER OR TO ANY THIRD PARTY UNDER ANY TORT, CONTRACT,

NEGLIGENCE, STRICT LIABILITY, OR OTHER LEGAL OR EQUITABLE THEORY FOR ANY DIRECT, LOST

PROFITS, LOST OR CORRUPTED DATA, COMPUTER FAILURE OR MALFUNCTION, INTERRUPTION OF

BUSINESS, OR OTHER SPECIAL, INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY KIND ARISING OUT OF THE USE OR INABILITY TO USE THE OPEN API; OR ANY DAMAGES, IN THE

AGGREGATE, IN EXCESS OF FIFTY DOLLARS, EVEN IF NEOGOV HAS BEEN ADVISED OF THE

POSSIBILITY OF SUCH LOSS OR DAMAGES AND WHETHER OR NOT SUCH LOSS OR DAMAGES ARE FORESEEABLE OR NEOGOV WAS ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. ANY CLAIM YOU

MAY HAVE ARISING OUT OF OR RELATING TO THIS AGREEMENT MUST BE BROUGHT WITHIN ONE YEAR AFTER THE OCCURRENCE OF THE EVENT GIVING RISE TO SUCH CLAIM.

10. Open API Termination. Notwithstanding the additional Termination rights herein, NEOGOV may immediately terminate or suspend Customer access to Open APIs in our sole discretion at any time and for any reason, with or without notice or cause. In addition, your Open API subscription will terminate immediately and automatically without any notice if you violate any of the terms and conditions of this Agreement.

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Exhibit A
Order Form
NEOGOV Customer:

Governmentjobs.com, Inc. (dba "NEOGOV")
2120 Park Pl, Suite 100
El Segundo, CA 90245
United States
[email protected]
Sales Rep: Kim Goerlitz
Redlands, City of (CA)
35 Cajon Street,
Redlands, CA 92373
USA
Quote Valid From: 6/3/2024 Quote Number: Q-17283
Quote Valid To: 9/30/2024 PaymentTerms: Annual,Net 30
Subscription Term in Months: 36
Employee Count: 460
Order Summary
Year 1
Service Description Type Start Date End Date Term Price (USD) Onboard Subscription RECURRING 10/1/2024 9/30/2025 $12,969.00 Onboard Setup ONE-TIME $3,960.00
Employee Import Subscription RECURRING 10/1/2024 9/30/2025 $3,473.00 Employee Import Setup ONE-TIME $3,307.50
Candidate Text Messaging Subscription RECURRING 10/1/2024 9/30/2025 $1,411.20 Year 1 TOTAL: $25,120.70
Year 2
Service Description Type Start Date End Date Term Price (USD) Onboard Subscription RECURRING 10/1/2025 9/30/2026 $13,617.45 Employee Import Subscription RECURRING 10/1/2025 9/30/2026 $3,646.65 Candidate Text Messaging Subscription RECURRING 10/1/2025 9/30/2026 $1,481.76 Year 2 TOTAL: $18,745.86
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Year 3
Service Description Type Start Date End Date Term Price (USD) Onboard Subscription RECURRING 10/1/2026 9/30/2027 $14,265.90 Employee Import Subscription RECURRING 10/1/2026 9/30/2027 $3,820.30 Candidate Text Messaging Subscription RECURRING 10/1/2026 9/30/2027 $1,552.32 Year 3 TOTAL: $19,638.52
ORDER TOTAL (USD) : $63,505.08
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A. Terms and Conditions

1. Agreement. This Ordering Document and the Services purchased herein are expressly conditioned upon the acceptance by Customer of the terms of the NEOGOV Services Agreement either affixed hereto or the version most recently published prior to execution of this Ordering Form available at https://www.neogov.com/service-specifications
. Unless otherwise stated, all capitalized terms used
but not defined in this Order Form shall have the meanings given to them in the NEOGOV Services Agreement.

2. Effectiveness & Modification. Neither Customer nor NEOGOV will be bound by this Ordering Document until it has been signed by its authorized representative (the “Effective Date”). Unless otherwise stated in this Ordering Document, all SaaS Subscriptions shall commence on the Effective Date. This Ordering Document may not be modified or amended except through a written instrument signed by the parties.

3. Summary of Fees. Listed above is a summary of Fees under this Order. Once placed, your order shall be non-cancelable and the sums paid nonrefundable, except as provided in the Agreement.

4. Order of Precedence. This Ordering Document shall take precedence in the event of direct conflict with the Services Agreement, applicable Schedules, and Service Specifications.

B. Special Conditions (if any).

Initial Term: 10/1/2024 - 9/30/2027
"Redlands, City of
(CA)"
Signature:

Customer_DS1
Print Name:

CustomerName_DS1
Date:

CustomerDate_DS1
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City Council/Financing Authority Meeting I. 12.

DATE: 09/17/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Memorandum of Understanding with the University of Redlands for standby paramedic services at university football games and other special events (Fire Chief Sessler)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to approve the Memorandum of Understanding with the University of Redlands for standby paramedic services during university football games and other special events as needed.

RECOMMENDATION:

Staff recommends the City Council approve a Memorandum of Understanding between the City of Redlands and the University of Redlands for standby paramedic services at all university football games and other special events as needed.

DISCUSSION:

The Redlands Fire Department has previously provided standby paramedic services at University of Redlands football games upon request and as previously approved via Memorandum of Understanding. This service involves deploying a Medic Squad or All Risk Vehicle, staffed by two personnel, to deliver Advanced Life Support paramedic care during football games throughout the academic year. The University of Redlands has now requested similar services for graduation ceremonies and other special events as needed. Per the proposed Memorandum of Understanding, the University will reimburse the City for these services based on the actual and reasonable costs incurred by Fire Department personnel. The proposed MOU will be effective upon City Council approval and will remain in effect until June 30, 2026, aligning with the Redlands Redlands Regular Meeting of 09-17-24
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approval and will remain in effect until June 30, 2026, aligning with the Redlands Professional Firefighters Association salary schedule. The University will provide the Fire Department with the football game schedule as soon as it is available, as well as provide any requests for standby paramedic services for special events, no later than two weeks prior to the event, to ensure adequate staffing.

All requests for standby paramedic services will be subject to the approval of the Fire Chief or his designee. Staff is seeking City Council approval of the proposed Memorandum of Understanding with the University of Redlands to formalize this partnership and the provision of standby paramedic services.

ALTERNATIVES:

Not approve MOU for the provision of standby paramedic services.

STRATEGIC PLAN:

Priority B - Public Health and Safety
SUBMITTED BY:

Rich Sessler, Fire Chief
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Bruni Reyes, Management Analyst
Fiscal Impact
Fiscal Year: 2024-2025
Revenue Generating: N
Appropriation Required Y/N: N
Discussion:

The University of Redlands will compensate the City for the provision of the standby paramedic services for two Fire Department personnel for six hours each football game or on an hourly basis for special events at the rates reflected in Exhibit A of the MOU.

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Attachments
Extended Standby Paramedic Service MOU
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1 I:\cmo\Agreements\University of Redlands MOU Standby Paramedic Services FY24-0018.docx-ms

MEMORANDUM OF UNDERSTANDING

BETWEEN THE CITY OF REDLANDS AND

THE UNIVERSITY OF REDLANDS

FOR STANDBY PARAMEDIC SERVICES

This Memorandum of Understanding is made and entered into this 17th day of September 2024 (the Effective Date) by and between the City of Redlands , a municipal corporation and general law city (“City”) and the University of Redlands , a California nonprofit educational corporation (“University”), who each are sometimes individually referred to herein as a “Party”, and collectively, as the “Parties.”

RECITALS

WHEREAS, the University has requested that the City enter into this Memorandum of Understanding to allow for the provision of standby paramedic services provided by the Redlands Fire Department to provide first response medical care at university football games and other University events; and

WHEREAS, the University agrees to compensate City for the provision of standby emergency services by the Redlands Fire Department at each University football games and other special events as agreed to by the City and University; and

WHEREAS, this Memorandum of Understanding shall commence on the effective date and continue through June 30, 2026; and

WHEREAS, the Fire Chief concurs with, and consents to this M emorandum of Understanding.

NOW, THEREFORE, for good and valuable consideration, the receipt of which is hereby acknowledged, the City and University agree as follows:

AGREEMENT

1. The Redlands Fire Department shall provide Advanced Life Support (ALS) standby Paramedic services (“Services”) at football games at the University for a duration of six hours each game during the school year beginning September of each year, as well as the annual graduation ceremony, and other special events as agreed to by both the City and University . The Services shall include the following:

A. Provide ALS (Paramedic) service with a standby crew consisting of a Paramedic Squad, All Risk Vehicle (ARV) , or fire support vehicle staffed by two (2) Redlands Fire Department personnel for ALS medical care at university football games for a duration of six hours per game. The football season schedule must be provided by the University as soon as it becomes available and no later than two weeks prior to the first home game.

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B. Provide ALS (Paramedic) service with a standby crew consisting of a Paramedic Squad, All Risk Vehicle (ARV) , or fire support vehicle staffed by two (2) Redlands Fire Department personnel for ALS medical care at annual University graduation ceremonies , and other special events as agreed to by both the City and University.

C. The standby crew will be present at Ted Runner Stadium, 1200 E Colton Ave, Redlands, CA 92374 at all scheduled dates and times, unless advised differently by the University:

D. University shall make a written request to the Fire Chief for additional Services for playoff games or other special events which may be scheduled by the University.

E. Requests for Standby Paramedic services for graduation ceremonies, or other special event, must be submitted at least two weeks before the event. Provision of these services is subject to the availability of personnel and requires the approval of the Fire Chief or his designee.

2. University shall compensate the City for the Services at the City rates in Exhibit A which are in effect on the Effective Date of thi s Memorandum of Understanding. The City rates reflect the actual and reasonable costs incurred by the City in providing the Services.

3. The University will provide the Fire Chief with any additional changes in scheduling, cancellations, reporting location, special instructions, or guidelines, and point of contact information.

4. Either party may terminate this Memorandum of Understanding in the event that the Redlands Fire Department could not provide the appropriate staff to provide the services due to a city-wide emergency or a department staffing shortage at any time by giving fourteen (14) days prior written notice of termination to the other Party. All outstanding charges for Services rendered up to the date of termination shall be paid to City on the effective date of termination.

5. City shall hold harmless, defend and indemnify the University, and its officers, board members, employees and agents from and against any and all claims, losses, damages, liabilities and expenses, including but not limited to attorneys’ fees, arising out of or resulting from the City’s performance under this Memorandum of Understanding, provided that any such claim, loss, damage, liability or expense is attributable to bodily injury, sickness, disease, death or injury to or destruction of property, and arises out of or is connected with the performance of the Services by City under this Memorandum of Understanding. Nothing herein shall be interpreted to obligate City to indemnify and defend the University and its officers, board members, employees and agents for the University’s sole negligence or willful misconduct.

The University shall hold harmless, defend and indemnify City, and its officers, employees, and agents from and against any and all claims, losses, damages, liabilities and expenses, including but not limited to attorneys’ fees, arising out of or resulting from the University’s performance under this Memorandum of Understanding, provided that any such claim, loss, damage, liability or expense is attributable to bodily injury, sickness, disease, death or injury to or destruction of Redlands Regular Meeting of 09-17-24
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property, arises out of or is connected with the performance of the of University under this Memorandum of Understanding. Nothing herein shall be interpreted to obligate University to indemnify and defend the City and its officers, employees, and agents fo r the City’s sole negligence or willful misconduct.

In the event of concurrent negligence, the liability for any and all claims for injuries or damages to persons and/or property which arise out of or relate to this Memorandum of Understanding shall be apportioned under the California theory of comparative negligence as established presently, or as may be hereafter modified.

6. Both Parties shall self -insure or maintain a policy or policies of insurance as set forth below for the term of this Memorandum of Understanding:

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements or certification of self-insured or exemption from the workers’ compensation laws of the State of California.

B. Comprehensive General Liability insurance in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required.

C. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all owned vehicles, hired and non-owned vehicles, and employee non-ownership vehicles.

7. The University’s Department of Public Safety shall cooperate with the City and its Fire Department in any emergency incidents relating to actions pursuant to the authority provided by this Memorandum of Understanding.

8. In the event any action is commenced to enforce or interpret the terms or conditions of this Memorandum of Understanding, the prevailing party in such action shall be entitled to recover, in addition to its costs and other relief, its reasonable attorney s’ fees, including fees for in-house counsel of the respective Parties at rates prevailing in San Bernardino County, California.

9.. This Memorandum of Understanding represents the entire agreement of the Parties hereto as to the matters contained herein, and any prior negotiations, verbal, and written agreements with regard to the subject matter hereof between the City and the University are superseded by this Memorandum of Understanding. Any amendment to this Memorandum of Understanding shall be in writing, approved by City and signed by City and University.

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CITY OF REDLANDS

Date
Eddie Tejeda, Mayor

ATTEST:

Jeanne Donaldson, City Clerk

CONCUR:

Date
Rich Sessler, Fire Chief

UNIVERSITY OF REDLANDS

___ Date Donna Eddleman, Dean of Student Affairs
University of Redlands

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EXHIBIT A

HRLY RATE

PER EVENT

TOTAL PER

FOOTBALL GAME
FF/PM 36.89 221.35
FF/PM 36.89 221.35
TOTAL: 442.70$
Fire Engineer 42.54 255.24
FF/PM 36.89 221.35
TOTAL: 476.59$
Fire Captain 48.98 293.88
FF/PM 36.89 221.35
TOTAL: 515.23$

HRLY RATE

PER EVENT

TOTAL PER

FOOTBALL GAME
FF/PM 37.64 225.84
FF/PM 37.64 225.84
TOTAL: 451.67$
Fire Engineer 43.30 259.80
FF/PM 37.64 225.84
TOTAL: 485.64$
Fire Captain 49.87 299.22
FF/PM 37.64 225.84
TOTAL: 525.06$

EVENT/GAME STAFFING SCENARIOS
Two FF/PMs
Engineer & FF/PM
Captain & FF/PM
September 17, 2024 - June 30, 2025
July 1, 2025 - June 30, 2026

EVENT/GAME STAFFING SCENARIOS
Two FF/PMs
Engineer & FF/PM
Captain & FF/PM
(with 2% Cos t of Living Adjus tment)
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City Council/Financing Authority Meeting I. 13.

DATE: 09/17/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Approve an Agreement between Consolidated Fire Agencies (CONFIRE) and the City of Redlands for surge transport services to be provided by the Redlands Fire Department (Fire Chief Sessler) MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to approve the Agreement between Consolidated Fire Agencies, known as CONFIRE and the City of Redlands for surge transport services to be provided by the Redlands Fire Department.

RECOMMENDATION:

Staff recommends approving the Agreement with the Consolidated Fire Agencies (CONFIRE) for surge transport services to be provided by the Redlands Fire Department.

DISCUSSION:

In August 1990, the City Council officially approved the Redlands Fire Department’s membership in CONFIRE, alongside the cities of Colton, Loma Linda, Rialto, and the County of San Bernardino. CONFIRE was established to serve as a secondary public safety answering point for 9-1-1 services, provide fire and emergency medical dispatching, and offer information technology support.

In December 2023, CONFIRE won a proposal for Advanced Life Support (ALS) and Basic Life Support (BLS) Ground Ambulance Services in San Bernardino County in response to RFP # ICEMA23-ICEMA-4811. CONFIRE was awarded Contract Number 23-1282 with San Bernardino County. Under the contract, the City of Redlands committed to provide Surge Transport Services as part of this Redlands Regular Meeting of 09-17-24
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City of Redlands committed to provide Surge Transport Services as part of this proposal. Surge Transport Services would require the Redlands Fire Department to respond to and handle increased demand for patient transport, typically during times of crisis or high-volume situations. This type of service is crucial when the regular emergency transport capacity is overwhelmed, such as during major incidents, disasters, or peak times.

Under the Agreement, the Redlands Fire Department may utilize apparatus owned by Priority Ambulance, a partner in the services specified in Contract Number 23-1282. This Agreement formalizes the responsibilities of the Fire Department when operating or using Priority Ambulance equipment and recognizes Priority as a third-party beneficiary. The Agreement will be effective from October 1, 2024, and remain in force until September 30, 2029. It may be extended for an additional five-year term if Contract Number 23-1282 is extended.

ALTERNATIVES:

The City Council may choose not to approve the agreement for surge transport services.

STRATEGIC PLAN:

Priority B - Health and Safety
SUBMITTED BY:

Rich Sessler, Fire Chief
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Bruni Reyes, Management Analyst

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Fiscal Impact
Fiscal Year: 2024-2025
Revenue Generating: Y
Appropriation Required Y/N: N
Discussion:

There is no fiscal impact with the approval of the CONFIRE Agreement for Surge Transport Services. CONFIRE will reimburse the CITY at a rate of $152.80 per unit hour for the use of Priority apparatus, with payments made quarterly based on invoices from CAD data reflecting service hours.

Attachments
CONFIRE Surge Transport Services Agreement
Attachment 1 to Agreement
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