F. Contractor must qualify in each section to be approved for the award of a contract.
G. If a Contractor failsto pass prequalification procedure, the City has the right to disqualify the Contractor’s proposal.
Redlands Regular Meeting of 05-06-2025 1367 of 1455
7 H. All costs associated with compliance with City of Redlands prequalification requirements shall be at the sole expense of the Contractor.
I. If a Contractor provides information that is later determined to be false, or improperly withholds information, the Contractor will be immediately disqualified.
J. Any questions or information relating to filing this questionnaire may be answered by reaching:
• Engineering: (909) 798-7698; or
• Risk Management: (909) 798-7514
DISQUALIFICATION APPEAL PROCESS
This provision is established pursuant to Public Contract Code section 20101(d) which requires every public agency that requires prospective biddersto prequalify pursuant to the law to establish “a processthat will allow prospective biddersto dispute their proposed prequalification rating prior to selection of an alternate bidder.” If the City intends to disqualify a bidder based upon the bidder’s safety record, the City will notify the bidder in writing and provide the bidder with any supporting evidence that has been received from others or adduced because of an investigation by the City. The notice of intention shall be sent by certified mail with return receipt requested or by overnight mail via a delivery service that provides online tracking which identifies the date of the prospective bidder’s receipt of the notice, and shall include notice that the bidder has the right to, and may request a hearing to rebut any evidence used as a basis for disqualification and to present evidence to the City as to why the prospective bidder should be found qualified. Requests for a hearing must be made by written request to the City within ten calendar days ofthe date of the prospective bidder’s receipt of the City’s notice of intention. If the bidder does not request a hearing within the time allowed, the City’s determination shall stand unchallenged and become final.
Within seven calendar days of receiving the bidder’s request for a hearing, the City shall notify the bidder in writing of the date, time and place of the hearing. The hearing shall be held no sooner than ten (10) calendar days and no later than fifteen (15) calendar days afterthe notice is given. The notice shall inform the bidder of itsright to present testimony and documents in support of its position.
The hearing shall be conducted before the Redlands City Manager, which may be continued from time to time as reasonably determined by the City Manager but shall not exceed forty five (45) days. At the conclusion of the hearing, and after considering all testimony and documentation presented, the City Manager shall issue a written decision no later than five calendar days following the hearing. The City Manager’s decision shall be final and is not subject to further appeal to the City.
The bidder shall not be entitled to bid on any contracts with the City until it has met the safety pre-qualification standards. If the City Manager approves an appeal, the contractor will have been deemed to meet the qualification standards and it will be valid for one year. The bidder shall have the right to withdraw its application for prequalification or its appeal at any time before the City Manager’s decision becomes final. Such withdrawal will not preclude the bidder from re-applying for prequalification.
CONSTRUCTION PROJECTS
A. After a contract is awarded, the Contractor shall maintain, throughout the duration of the project, safety measures as necessary to protect the public and workers within, or in the vicinity of, the designated work zone. This includes an evaluation of the work to be performed and the hazards likely to be encountered.
Contractors are expected to follow, at a minimum, all pertinent laws, rules, and regulations for the location in which they will be working. Where applicable, Contractor Safety Programs will meet or exceed City programs/ procedures and are subject to review and approval by the City prior to contract execution.
Redlands Regular Meeting of 05-06-2025 1368 of 1455
B. Job Hazard Analysis(“JHA”)
1. Prior to a notice to proceed a JHA must be completed utilizing the City’s form, or equivalent, to assess the hazards present in the designated work area. Any information requested on the City’s form, but not stated on the equivalent form utilized, shall be provided separately with the original submission.
2. All members of the construction unit must sign the JHA to acknowledge hazard abatement procedures.
3. JHA must be kept at job site accessible to all impactedpersonnel.
4. Failure to follow JHA procedures may lead to termination of the contract.
C. Personal Protective Equipment(“PPE”)
1. All required PPE must be always worn during workactivities.
2. All mandatory PPE must be highlighted in theJHA.
3. The Contractor shall provide PPE.
4. Failure to follow PPE guidelines may lead to termination of the contract.
D. Safety Tailgates
1. Safety Tailgate Meetings must be held on a biweekly basis for all constructionprojects.
2. The first meeting shall take place on Day 1, Week 1 and every other week thereafter.
3. Tailgates shall be signed by all personnel and submitted to Construction Inspector for recordkeeping.
4. Tailgate topics should be specific to the scope of work of theproject.
E. Injury Reporting
1. Contractors shall immediately report injuries or accidents to the Project Manager (regardless of severity). Additionally, contractors are responsible for and must also conduct accident investigations of any injuries that occur on site and provide results to the Project Manager.
2. Use the City Incident Investigation Form (Attachment E), or equivalent, to meet thisrequirement.
F. Spill Prevention
1. The Contractor is responsible for any spill within the confines of the project and those outside of the construction limits caused by the Contractor’s defective equipment, containers, or personnel.
2. Secondary spill containment systems shall be used to prevent contamination of the environment.
G. Construction in OccupiedBuildings
1. When building occupants are present during construction projects additional safeguards must be implemented to eliminate exposures and complaints. Dust/ particulates from demolition, sanding and other construction activities must be controlled by adequate ventilation, or containment and negative air ventilation systems based upon the specific type of activity and particle. Similar controls must be utilized for odorous activities including, but not limited to, carpet adhesive, painting, welding, and coatings.
2. The Contractor shall ensure that the HVAC system is protected to prevent contamination. If an HVAC system is unprotected and contaminated by any construction/demolition materials, the Contractor shall be held responsible for the cost of cleaning the system and any subsequent repairs therein.
3. Negative air ventilation systems shall have appropriate filtration and be exhausted outside of the building.
INSPECTIONS
A. Follow-up inspections will be executed to enforce compliance with safety and health requirements.
B. Follow-up inspections will be conducted as part of routine site inspections by construction inspector and Risk Management employees.
Redlands Regular Meeting of 05-06-2025 1369 of 1455
C. The SPQ aims to provide the City with knowledge of Contractor safety history and safety practices. This minimizes the need for an increased frequency of inspections. In addition, the City will take the following guidelines into consideration when determining the frequency of inspections.
1. Scale of project;
2. The frequency with which the number and types of hazards change as the work progresses;
3. More frequent inspections will be implemented in the beginning of the project;and
4. When the Contractor has never worked for theCity.
TRAINING/DOCUMENTATION
A. The contractor will ensure that all personnel are trained for the scope of work they are assigned, as well as the equipment they will beutilizing.
B. Documentation shall be on file with the City prior to projectstart.
C. Personnel missing training documentation shall not be permitted to work on awarded City projects.
D. Training requirements are mandated by Federal and State Regulations. This may include, but is not limited to, the programs listed in the SPQ.
NON-COMPLIANCE
A. Contractor compliance issues shall be documented on the “Notice of Non-Compliance” form. A copy of this form shall be provided to the Contractor for completion.
B. Upon receipt of the completed “Notice of Non-Compliance” form, the Project Manager and Risk Management will evaluate, based on the incident, and identify, as appropriate, any additional corrective and/or preventive actions for completion.
C. If immediate correction is not feasible, the project will be temporarily stopped until the issue is adequately resolved.
D. City staff with authority to stop work are:
1. Construction Inspector;
2. City Project Manager;
3. City Manager; and
4. Risk Management staff.
E. Any violation or deviation from safety rules, procedures, or regulations, based on evaluation, may be subject to all disciplinary actions listed asfollows:
1. Verbal warning
2. Written warning-Notice ofNon-Compliance (work may not continue until approved corrections are implemented);
3. Dismissal of non-complying personnel; and/or
4. Termination of Contract.
The City of Redlands maintains the right to terminate any contract for the violation of safety issues without liability to the City.
CITY PERSONNEL
A. All affected City employees will be informed in advance of any construction related work or other contract work which has the potential for impacting their workplace. Notifications will be made to all affected employees via e-mail or written memo by the Project Manager or designee. Notifications must include the following information:
1. Start and end dates of the work to becompleted;
2. Work areas to be affected;
Redlands Regular Meeting of 05-06-2025 1370 of 1455
3. Description of work to be completed;
4. Name and phone number of Project Manager;
5. Name and phone number of Construction Inspector; and
6. Name and phone number of Risk Management.
B. Employees should be instructed to notify the Project Manager regarding logistical issues or other concerns. Safety and Health concerns should be directed to either the Project Manager, Inspector, or Safety Specialist.
VII. Recordkeeping
The City’s Human Resources / Risk Management Department will maintain all records prepared in association with this CSP, with copies also place on file with the office of the City Clerk.
VIII. Additional References
https://www.dir.ca.gov/title8/336_10.html
Redlands Regular Meeting of 05-06-2025 1371 of 1455
Attachment A
11 City of Redlands
Acknowledgment of Receipt Statement
I acknowledge by signing this document, that I have received and reviewed the City of Redlands’ Contractor Safety Program and understand that it contains valuable information on the City’s policies and procedures regarding employee safety as it pertains to Contractor activities. Furthermore, I acknowledge that failure to comply with any of these procedures may lead to termination of the contract with the City.
Contractor Signature Contractor Title:
Contractor Name (Print) Date Signed
If you have any questions regarding this document, please contact the Risk Management Division at (909) 798-7514.
Redlands Regular Meeting of 05-06-2025 1372 of 1455
Attachment B
12 Company Name:
Contractor License #: Expiration Date:
Address:
City: State: Zip Code:
Name of Person Submitting Application:
Title: Telephone #:
Email Address:
Identify the highest-ranking Safety/Health Professional in your Company:
Name:
Title: Telephone #:
CITY OF REDLANDS
SAFETY PREQUALIFICATION QUESTIONNAIRE
Omitting or reporting false information on this questionnaire may result in disqualification of bid.
The City of Redlands reserves the right to conduct random or for-cause audits of information stated in this questionnaire. If deemed necessary, additional documentation may be requested by the City to verify responses on this questionnaire.
SECTION 1 – GENERAL INFORMATION
Redlands Regular Meeting of 05-06-2025 1373 of 1455
13 INCIDENT RATES
Provide your actual injury and illness data below:
Provide the NAICS Code Number that bestrepresents
your Firm:
Provide any additional numbers here:
(Provide three full years of data) Last Calendar 2 Years Ago 3 Years Ago Number of hours worked by all employees:
Total Recordable Incident Rate*:
D.A.R.T. Rate*:
Total Number of Fatalities:
WORKERS’ COMPENSATION INFORMATION
1. Provide your Workers’ Compensation Experience Modification Rate (EMR) Data:
Policy Year EMR
* If your current EMR is greater than 1.25, initialing here certifies that you will provide a competent, full- time person or representative responsible for safety for all City projects:
Current EMR*
*lnitialing here certifies that your firm does not have an EMR:
(Submit a copy of your firm's Loss Run Reports for the last three years if your firm does not have an EMR.)
1 Year Ago:
2 Years Ago: Name of your firm’s Workers’ Compensation carrier:
3 Years Ago: Phone Number of Workers’ Compensation carrier
2. Is your firm self-insured for Workers' Compensation claims? Yes No (If yes, please attach a copy of the latest Annual Report to the State of California Department of Industrial Relations and/or State of California Certificate of Self-Insurance.) SECTION 3– CITATION HISTORY
1. Has your firm received any regulatory citations in the last threeyears? Yes No If yes, please answer the question below.
SECTION 2 – INCIDENT RATES & WORKER’S COMPENSATION INFORMATION Incident Rate = [(Total Recordable Cases X 200,000 hours)/ Number of hours worked by all employees] D.A.R.T. Rate = [(Total Number of entries for Days Away, Restricted and Job Transfer X 200,000 hours)/ Number of hours worked by all employees]
If your latest incident rates and D.A.R.T. rates are greater than 100% of the industry average for all your NAICS code Numbers Listed, your bid may be disqualified.
The industry average can be found at www.bls.gov
Redlands Regular Meeting of 05-06-2025 1374 of 1455
14 2. Were any of the confirmed (Closed) citations classified as Serious, Willful, Repeat, or Failure to abate?
Yes No
3. If yes, please explain:
4. Have you abated all the citations issued to you in the last three years Yes No If no, please explain abatement action plan:
SECTION 4 – SAFETY POLICIES
Questions (Please check YES or NO) YES NO*
1. Does your company provide and adhere to a written Illness Prevention Program (IIPP) (CCR Title 8 §3203(a))? If yes, a copy of the program will be required on-hand at the job site throughout the duration of the contract. Please attach a copy to your bid proposal.
2. Does your company provide and conduct Tailgate Meetings or equivalent with employees at least every 10 working days? (CCR Title 8 §1509(e))
3. Does your company have a policy for disciplinary action for unsafe behavior ensuring employee compliance with safe and healthy work practices? (CCR Title 8 §3203(a)(2))
4. Does your company provide and abide by a written Code of Safe Practices that relates to your firm’s operations. (CCR Title 8 §1509(b)) If yes, a copy of the Code of Safe Practices will be required on-hand at the job site throughout the duration of the contract. Please attach a copy with your bid proposal.
5. Does your company perform JHAs? (CCR Title 8 §1511(b)
6. Does your company provide training and retraining programs for ensuring employee compliance with safe and healthy work practices? (CCR Title 8 §3203 (a)(2), (a)(7)
7. Does your company provide training and retraining programs for ensuring employee compliance *Please provide reason(s) for NO answer in the box below or on a separate sheet of paper.
Failure to provide the above-referenced documents will result in the contractor’s bid being disqualified.
PLEASE ANSWER ALL QUESTIONS BY CHECKING YES OR NO, AND ATTACHING APPROPRIATE DOCUMENTS THAT MAY APPLY OR AS REQUESTED.
SECTION 5 – SAFETY PROGRAMS AND PROCEDURES
Redlands Regular Meeting of 05-06-2025 1375 of 1455
15 YES NO
1. Is Confined Space work anticipated in the scope of the work awarded? (If no, please proceed to Question 2)
If yes, please attach the following: Attached?
Copy of written Confined Space Entry Procedure
List of personnel authorized on jobsite to work in confined space(s) List of personnel authorized on jobsite to serve as Rescue Team Verification of personnel training (copies of certs, cards, etc.)
2. Is work requiring Lockout/Tagout protocols anticipated in the scope of the work awarded? (If no, please proceed to Question 3)
If yes, please attach the following: Attached?
Copy of written Lockout/Tagout (LOTO) Procedure
List of personnel authorized on jobsite to perform LOTO Verification of personnel training (copies of certs, cards, etc.)
3. Is work requiring a personal lift anticipated in the scope of the work awarded? (If no, please proceed to Question 4)
If yes, please attach the following: Attached?
List of personnel authorized on jobsite to use lifts Verification of personnel training (copies of certs, cards, etc.)
4. Is work requiring a forklift anticipated in the scope of the work awarded? (If no, please proceed to Question 5)
If yes, please attach the following: Attached?
List of personnel authorized on jobsite to use a forklift Verification of personnel training (copies of certs, cards, etc.)
5. Is work requiring a crane anticipated in the scope of the work awarded? (If no, please proceed to Question 6)
If yes, please attach the following: Attached?
Copy of written Crane Program
Copy of all expected Crane operators’ Certifications List of personnel designated as Competent under Crane program Verification of personnel training (copies of certs, cards, etc.) NOTE: If awarded bid, more documentation may be required Redlands Regular Meeting of 05-06-2025 1376 of 1455
16 6. Is Hot Work (as defined by OSHA) anticipated in the scope of the work awarded? (If no, please proceed to Question 7)
If yes, please attach the following: Attached?
Copy of written Hot Work Procedure
List of personnel authorized on jobsite to perform Hot Work Verification of personnel training (copies of certs, cards, etc.)
7. Is Trenching/ Excavation work anticipated in the scope of the work awarded? (If no, proceed to Question 8)
Is a plan in place for the disposal of all material that cannot be returned to the trench/ excavation? Are appropriate materials for barricading or securing work area at jobsite? Has a permit from the Department of Industrial Relations for excavations deeper than 5 feet been obtained?
If yes, please attach the following: Attached?
Copy of written Trenching/ Excavation Procedure
Copy of Permit if trench is to exceed depth of 5 feet List of personnel designated as Competent under Trenching/ Excavation Program Verification of personnel training (copies of certs, cards, etc.) NOTE: If awarded bid, more documentation may be required
8. Is electrical work anticipated in the scope of the work awarded? (If no, proceed to Question 9) If yes, please attach the following: Attached?
Copy of written Electrical Safety Program
List of personnel designated as Competent under Electrical Safety Program Verification of personnel training (copies of certs, cards, etc.)
9. Is work that may have an arc flash potential anticipated in the scope of the work awarded? (If no, proceed to Question 10)
Are all materials required to safely perform arc flash present? If yes, please attach the following: Attached?
Copy of Arc Flash Procedure
List of personnel designated as Competent under Arc Flash Program Verification of personnel training (copies of certs, cards, etc.) Redlands Regular Meeting of 05-06-2025 1377 of 1455
17 10. Is work involving chemicals anticipated in the scope of the work awarded? (If no, proceed to Question 11)?
If yes, please attach the following: Attached?
Copy of written Hearing Conservation Program
List of personnel working in high noise areas
Verification of personnel training (copies of certs, cards, etc.)
11. Is work involving chemicals anticipated in the scope of the work awarded? (If no, proceed to Question 12)?
* Copies of SDS for Chemicals used must be kept at jobsite Please attach the following: Attached?
Copy of written Hazard Communication Program
List of personnel performing work with chemicals
Verification of personnel training (copies of certs, cards, etc.) List trade names of all hazardous materials which you will be using on site:
12. Is work on or adjacent to public roadways anticipated in the scope of the work awarded? (If no, proceed to Question 13)
Do you have the appropriate provisions (signs, devices, barricades/) Please attach the following: Attached?
Please provide a list of personnel working in traffic areas. Verification of personnel training (copies of certs, cards, etc.) NOTE: If awarded bid, more documentation may be required
13. Is it anticipated in the scope of the work awarded that exposure to asbestos is possible? (If no, proceed to Question 14)
Please attach the following: Attached?
Copy of written procedure(s)
List of personnel working with potential exposure to asbestos Verification of personnel training (copies of certs, cards, etc.) Redlands Regular Meeting of 05-06-2025 1378 of 1455
18 14. Is it anticipated in the scope of the work awarded that exposure to silica is possible? (i.e. sandblasting, concrete demolition, concrete saw cutting, surface grinding, etc.) (If no, proceed to Question 15)
Please attach the following: Attached?
Copy of Silica Control Plan
List of personnel working with potential exposure to silica Verification of personnel training (copies of certs, cards, etc.)
15. Is work at heights anticipated in the scope of the work awarded? (If no, proceed to Question 16) Please attach the following: Attached?
Copy of written Fall Protection Program
List of personnel designated as Competent under Fall Protection Program Verification of personnel training (copies of certs, cards, etc.)
16. Is work requiring the use of respirators anticipated in the scope of the work awarded? (If no, proceed to Question 17)
Please attach the following: Attached?
Copy of written Respiratory Protection Program
List of personnel using respirators
Verification of personnel training (copies of certs, cards, etc.)
17. If the scope of work to be performed is not adequately represented by questions (1-16), please list any additional Health & Safety concerns below.
In addition to the previous sections, Contractors that have previously been awarded work by the City, will be equally evaluated on their compliance history in relation to City projects.
SECTION 6 – COMPLIANCE HISTORY ON CITY PROJECTS
Redlands Regular Meeting of 05-06-2025 1379 of 1455
19 I Certify under penalty of perjury that:
a. the information contained herein is true and correct to the best of my knowledge,and b. no attempt has been made to give false or misleading information or to withhold any information.
Signature of Authorized Representative: Title of Authorized Representative Printed Name of Authorized Representative Date Signed:
SECTION 7 – CERTIFICATION STATEMENT
Redlands Regular Meeting of 05-06-2025 1380 of 1455
20 Attachment C
NOTICE OF NON-COMPLIANCE
Project:
Contractor:
Notice of Non-Compliance was issued toContractor’s representative, , Name
on at .
The following unsafe behaviors were observed at the Contractor’s job site:
If the unsafe condition is not immediately corrected, the City of Redlands may take disciplinary action in accordance with the Contractor Safety Program guidelines. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ To be completed by Contractor
Corrective action plan to abate hazards:
Unsafe Condition Resolved: Date: Time:
Remarks:
Redlands Regular Meeting of 05-06-2025 1381 of 1455
21 Attachment D
Job Hazard Analysis
Project:
Company: Project Safety Official: Project Manager (City):
Scope of Work: Location: Date:
Tasks Potential Safety
Risks/Hazards
Safety
Controls/Mitigate
Required PPE
Hard Hat
Safety Vest
Safety Glasses/Goggles
Safety Boots
Respirator
Safety Gloves
Face Shield
Fall Protection
Other:
Signatures of Employees On-Site this JHA is applicable to:
Employee Signature: Print Name: Date:
Redlands Regular Meeting of 05-06-2025 1382 of 1455
22 Attachment E
INCIDENT INVESTIGATION FORM
Date of Incident: Time of Incident: Date Reported:
Lead Investigator: Contact Information:
Contractor: Employee Name:
Witness 1 Name: Telephone:
Witness 2 Name: Telephone:
Incident Site/ Location
Incident Summary:
Near Miss Yes No Incident Severity: Minor Significant Major Critical Root Cause(s):
Corrective Actions:
Redlands Regular Meeting of 05-06-2025 1383 of 1455
City Council Meeting K. 5.
DATE: 05/06/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of Resolution No. 8675 authorizing the City Manager or his designee to execute a Construction Installment Sale Agreement with the State Water Resources Control Board for the construction of the Wastewater Treatment Plant Upgrades Project, prepare and submit required project documents, and dedicating revenues from the Wastewater debt service fund as the source of revenue for loan payments, and determine that approval of the Resolution is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
MOTION(S):
If City Council determines the staff recommendation is appropriate, the following motions are provided:
I move that the City Council determine adoption of Resolution No. 8675 is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and
1. I move to adopt Resolution No. 8675 approving the Construction Installment Sale Agreement with the State Water Resources Control Board and authorizing the execution of the Agreement by the City Manager or his designee.
2. Approving the preparation and submission of required project documents and the dedication of revenues from the Wastewater debt service fund as the source of revenue for loan payments.
3. Redlands Regular Meeting of 05-06-2025 1384 of 1455
RECOMMENDATION:
Staff recommends that City Council determine that adoption of Resolution No. 8675 is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act and adopt the Resolution.
DISCUSSION:
The State Water Resources Control Board (SWRCB) Division of Financial Assistance administers the Clean Water State Revolving Fund (CWSRF) Program, which supports the efforts of communities to protect water resources.
Since its inception in 1989, the CWSRF has provided below-market-rate financing to construct wastewater treatment and water recycling facilities, to implement non-point source and storm drainage pollution control solutions, and to develop and implement estuary plans to protect and promote the health, safety, and welfare of all Californians.
On December 7, 2021, the City Council authorized the City Manager or his designee to sign and submit a CWSRF loan application to the SWRCB for construction of the Wastewater Treatment Plant (WWTP) Phase 2 Project (Project). The goals of the Project are to upgrade and modernize the wastewater treatment process components, to improve reliability through system redundancy, and to improve or repair various on-site facilities necessary to treat projected inflows associated with population growth.
The SWRCB reviewed the Project loan application, and in conjunction with the City Attorney’s Office, prepared the Installment Sale Agreement (ISA), which requires City Council adoption of a closing resolution (Attachment A). Resolution No. 8675, authorizes the City Manager or his designee to execute the ISA on behalf of the City.
The ISA does not obligate the City to borrow funds, but provides a maximum of $45,000,000 in Project funding, pending the City’s approval of a construction contract. The CWSRF loan interest rate is 1.8% and the term is for thirty (30) years. The SRF loan may be used for project construction, construction contingencies, and construction management costs.
Adoption of Resolution No. 8675 is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act since there is no possibility that this action will result in any environmental effect.
Redlands Regular Meeting of 05-06-2025 1385 of 1455
ALTERNATIVES:
Council may deny the staff recommendation and provide alternate direction.
STRATEGIC PLAN:
Priority B: Strategic Objective 1. Complete Wastewater Treatment Plant Phase 2 Project Construction.
SUBMITTED BY:
John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Goutam K. Dobey, City Engineer
Fiscal Impact
Discussion:
The estimated annual debt service for the $45,000,000 SRF loan is $1,952,000 and will be paid through the Wastewater Fund (521). The repayment will obligation begins after Project completion.
Attachments
A. Resolution No. 8675 Closing Resolution
B. Redlands 8643-110 ISA
Redlands Regular Meeting of 05-06-2025 1386 of 1455
1 I:\cmo\Resolutions\8675 Installment Sale.docx-jm
RESOLUTION NO. 8675
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
AUTHORIZING EXECUTION OF A CONSTRUCTION INSTALLMENT SALE
AGREEMENT WITH THE STATE WATER RESOURCES CONTROL BOARD
FOR THE CONSTRUCTION OF THE CITY OF REDLANDS WASTEWATER
TREATMENT PLANT UPGRADES PROJECT
WHEREAS, the City of Redlands (the “City”) has the authority to construct, operate, and maintain the City’s Wastewater Treatment Plant (the “WWTP”); and WHEREAS, the City applied for a loan from the State Water Resources Control Board (the “SWRCB”) under the Clean Water State Revolving Fund (the “CWSRF”) Program for financial assistance for the construction of the City’s Wastewater Treatment Plant Upgrades Project (the “Project”); and
WHEREAS, in connection with the CWSRF Loan, the City will enter into a Construction Installment Sale Agreement with the SWRCB; and
WHEREAS, SWRCB staff have indicated that this Resolution and the Installment Sale Agreement are necessary for the CWSRF Loan and distribution of loan proceeds to the City during the construction of the Project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:
Section 1. That the City Council of the City of Redlands hereby authorizes the execution and delivery of the Installment Sale Agreement for the purpose of financing the Project and to approve certain matters in connection therewith.
Section 2. That the incurrence of the CWSRF Loan is in the principal amount of $45,000,000 with an interest rate of 1.8% for a 30-year term.
Section 3. That the Installment Sale Agreement, substantially in the form on file with the City Clerk, is hereby approved. The City Manager, or his designee, is authorized and directed to execute and deliver the Installment Sale Agreement with such changes, insertions, and omissions as may be recommended by the City Attorney and said execution being conclusive evidence of such approval.
Section 4. That the City acknowledges that the good faith estimates required by Section 5852.1 of the California Government Code with respect to each of the CWSRF Loan are disclosed in Exhibit A hereto.
Redlands Regular Meeting of 05-06-2025 1387 of 1455
2 I:\cmo\Resolutions\8675 Installment Sale.docx-jm
Section 5. That the City Manager, or his designee, is authorized and directed to execute and deliver any and all documents and instruments and to do and cause to be done any and all acts and things necessary or proper to execute the Installment Sale Agreement, and to carry out the transactions contemplated by Installment Sale Agreement and this resolution.
ADOPTED, SIGNED AND APPROVED this 6
th day of May 2025.
________________________
Mario Saucedo, Mayor
ATTEST:
____________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 05-06-2025 1388 of 1455
3 I:\cmo\Resolutions\8675 Installment Sale.docx-jm
I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 6 th day of May 2025,
by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 05-06-2025 1389 of 1455
4 I:\cmo\Resolutions\8675 Installment Sale.docx-jm
EXHIBIT A
GOOD FAITH ESTIMATES
The good faith estimates set forth herein are provided with respect to the CWSRF Loan as required under Section 5852.1 of the California Government Code. The following estimates have no bearing on, and should not be misconstrued as, any not-to-exceed financial parameters authorized by the resolution. The amounts below are estimates and the final costs will depend on market conditions and can be expected to vary from the estimated amounts set forth below.
CWSRF Loan – City of Redlands Wastewater Treatment Plant Upgrades Project (a) The true interest cost of the Loan is estimated at 1.8%, calculated as provided in Section 5852.1(a)(1)(A) of the Code.
(b) The finance charge of the Loan, including all fees and charges paid to third parties, is estimated at $13,531,324.42.
(c) The total payment amount calculated as provided in Section 5852.1(a)(1)(D) of the Code is estimated at $ 58,531,324.42.
Redlands Regular Meeting of 05-06-2025 1390 of 1455
Redlands Regular Meeting of 05-06-2025 1391 of 1455
Redlands Regular Meeting of 05-06-2025 1392 of 1455
Redlands Regular Meeting of 05-06-2025 1393 of 1455
Redlands Regular Meeting of 05-06-2025 1394 of 1455
Redlands Regular Meeting of 05-06-2025 1395 of 1455
Redlands Regular Meeting of 05-06-2025 1396 of 1455
Redlands Regular Meeting of 05-06-2025 1397 of 1455
Redlands Regular Meeting of 05-06-2025 1398 of 1455
Redlands Regular Meeting of 05-06-2025 1399 of 1455
Redlands Regular Meeting of 05-06-2025 1400 of 1455
Redlands Regular Meeting of 05-06-2025 1401 of 1455
Redlands Regular Meeting of 05-06-2025 1402 of 1455
Redlands Regular Meeting of 05-06-2025 1403 of 1455
Redlands Regular Meeting of 05-06-2025 1404 of 1455
Redlands Regular Meeting of 05-06-2025 1405 of 1455
Redlands Regular Meeting of 05-06-2025 1406 of 1455
Redlands Regular Meeting of 05-06-2025 1407 of 1455
Redlands Regular Meeting of 05-06-2025 1408 of 1455
Redlands Regular Meeting of 05-06-2025 1409 of 1455
Redlands Regular Meeting of 05-06-2025 1410 of 1455
Redlands Regular Meeting of 05-06-2025 1411 of 1455
Redlands Regular Meeting of 05-06-2025 1412 of 1455
Redlands Regular Meeting of 05-06-2025 1413 of 1455
Redlands Regular Meeting of 05-06-2025 1414 of 1455
Redlands Regular Meeting of 05-06-2025 1415 of 1455
Redlands Regular Meeting of 05-06-2025 1416 of 1455
Redlands Regular Meeting of 05-06-2025 1417 of 1455
Redlands Regular Meeting of 05-06-2025 1418 of 1455
Redlands Regular Meeting of 05-06-2025 1419 of 1455
Redlands Regular Meeting of 05-06-2025 1420 of 1455
Redlands Regular Meeting of 05-06-2025 1421 of 1455
Redlands Regular Meeting of 05-06-2025 1422 of 1455
Redlands Regular Meeting of 05-06-2025 1423 of 1455
Redlands Regular Meeting of 05-06-2025 1424 of 1455
Redlands Regular Meeting of 05-06-2025 1425 of 1455
Redlands Regular Meeting of 05-06-2025 1426 of 1455
Redlands Regular Meeting of 05-06-2025 1427 of 1455
Redlands Regular Meeting of 05-06-2025 1428 of 1455
Redlands Regular Meeting of 05-06-2025 1429 of 1455
Redlands Regular Meeting of 05-06-2025 1430 of 1455
Redlands Regular Meeting of 05-06-2025 1431 of 1455
Redlands Regular Meeting of 05-06-2025 1432 of 1455
Redlands Regular Meeting of 05-06-2025 1433 of 1455
Redlands Regular Meeting of 05-06-2025 1434 of 1455
Redlands Regular Meeting of 05-06-2025 1435 of 1455
Redlands Regular Meeting of 05-06-2025 1436 of 1455
Redlands Regular Meeting of 05-06-2025 1437 of 1455
Redlands Regular Meeting of 05-06-2025 1438 of 1455
Redlands Regular Meeting of 05-06-2025 1439 of 1455
Redlands Regular Meeting of 05-06-2025 1440 of 1455
Redlands Regular Meeting of 05-06-2025 1441 of 1455
Redlands Regular Meeting of 05-06-2025 1442 of 1455
Redlands Regular Meeting of 05-06-2025 1443 of 1455
Redlands Regular Meeting of 05-06-2025 1444 of 1455
Redlands Regular Meeting of 05-06-2025 1445 of 1455
Redlands Regular Meeting of 05-06-2025 1446 of 1455
Redlands Regular Meeting of 05-06-2025 1447 of 1455
Redlands Regular Meeting of 05-06-2025 1448 of 1455
Documents Transmitted back to Adobe by the Recipient:
Steps:
1. Once the Adobe notification has been received, the Recipient will open Adobe. The Recipient must checkmark the box to agree to the Consumer Disclosure. Click on [Accept]
2. The Recipient will need to download the (PDF) documents by selecting the corresponding radio button. Ensure to save the documents to the desired location.
3. Once you have saved the documents to the desired location, the Recipient will proceed with generating the required closing documents. For the documents to be edited, you must save your file in Word format. Click on [File-Export To-Microsoft Word – Word Document]
4. Once the Recipient has completed the closing documents, the file must be saved as “Adobe PDF” for their respective digital signatures to be entered.
5. The Recipient will select [Certificates] from the tools field and using your mouse, click and drag to draw the area where you would like the signature to appear. A dialogue message box will display your Digital ID press [Continue] and click on [Sign]. [Save] Redlands Regular Meeting of 05-06-2025 1449 of 1455
6. The Recipient will attach the signed documents to Adobe by clicking the [Click to Attachment] and downloading the signed document(s).
7. Once the closing document(s) have been attached, the Recipient will click on the [Click to Sign] button.
Redlands Regular Meeting of 05-06-2025 1450 of 1455
Redlands Regular Meeting of 05-06-2025 1451 of 1455
Redlands Regular Meeting of 05-06-2025 1452 of 1455
Redlands Regular Meeting of 05-06-2025 1453 of 1455
Redlands Regular Meeting of 05-06-2025 1454 of 1455
Redlands Regular Meeting of 05-06-2025 1455 of 1455