NAME OF CONTRACTOR: CONTRACTOR'S LICENSE NO.: ADDRESS:
OR SUBCONTRACTOR: SPECIALITY LICENSE NO.:
PAYROLL NO.:
FOR WEEK ENDING:
SELF-INSURED CERTIFICATE NO.:
PROJECT OR CONTRACT NO.:
(4)
DAY
(5)
(6)
WORKERS' COMPENSATION POLICY NO.:
PROJECT AND LOCATION:
(2)
M
T
W
TH
F
S
S
(9)
DATE
(1)
NAME, ADDRESS AND
SOCIAL SECURITY NUMBER
OF EMPLOYEE
NO. OF WITH-
HOLDING
EXEMPTIONS
(3)
WORK
CLASSIFICATION
HOURS WORKED EACH DAY
TOTAL
HOURS
HOURLY
RATE
OF PAY
(7)
GROSS AMOUNT
EARNED
(8)
DEDUCTIONS, CONTRIBUTIONS AND PAYMENTS
NET WGS
PAID FOR
WEEK
CHECK
NO.
THIS
PROJECT
ALL
PROJECTS
FED.
TAX
FICA
(SOC. SEC.)
STATE
TAX
SDI
VAC/
HOLIDAY
HEALTH
& WELF.
PENSION
S
TRAING.
FUND
ADMIN
DUES
TRAV/
SUBS.
SAVINGS
OTHER*
TOTAL
DEDUC-
TIONS
O
THIS
PROJECT
ALL
PROJECTS
FED.
TAX
FICA
(SOC. SEC.)
STATE
TAX
SDI
VAC/
HOLIDAY
HEALTH
& WELF.
PENSION
S
TRAING.
FUND
ADMIN
DUES
TRAV/
SUBS.
SAVINGS
OTHER*
TOTAL
DEDUC-
TIONS
O
THIS
PROJECT
ALL
PROJECTS
FED.
TAX
FICA
(SOC. SEC.)
STATE
TAX
SDI
VAC/
HOLIDAY
HEALTH
& WELF.
PENSION
S
TRAING.
FUND
ADMIN
DUES
TRAV/
SUBS .
SAVINGS
OTHER*
TOTAL
DEDUC-
TIONS
O
THIS
PROJECT
ALL
PROJECTS
FED.
TAX
FICA
(SOC. SEC.)
STATE
TAX
SDI
VAC/
HOLIDAY
HEALTH
& WELF.
PENSION
S
TRAING.
FUND
ADMIN
DUES
TRAV/
SUBS.
SAVINGS
OTHER*
TOTAL
DEDUC-
TIONS
O
PUBLIC WORKS PAYROLL REPORTING FORM
Statement of Compliance
Date:______________
I __________________, the undersigned, am the ________________________________ with the authority to act for and on (Print Name) (Position in Business) behalf of _______________________ certify under penalty of perjury that the records commencing on ______________ and ending on _______________ submitted herein and consisting of ____ pages are the originals, full and corrected documents, which depict the payroll record(s) of actual disbursements by way of cash, check, or whatever form to the individual or individuals names,
(1) That this employer has complied with the requirements of the California Labor Code Sections. 1771, 1811, and 1815 for all performed on this public works project, and that the classifications set forth therein for each trade rate conform with the work Performed.
(2) That any apprentices employed in the above period are duly registered to a bona fide apprenticeship program registered with the State of California’s Division of Apprenticeship Standards.
PAYROLL/OTHER DEDUCTIONS
1. I herein certify the full and complete Prevailing Wages were paid as currently published and posted by the Director of Industrial Relations, State of California and only deductions as authorized under the laws of the State of California or the laws of United States of America have been made from these sums.
2. All other deductions are clearly listed for each employee on an attachment as required by the Director of Industrial Relations, State of California.
OPTIONAL BENEFIT PLANS
I herein certify that all employee deductions for benefit plans are authorized and the employee(s) are signed up for the plan(s) and are receiving the benefit(s) of the plan(s) listed.
WHERE FRINGE BENEFITS ARE PAID TO APPROVED PLANS, FUNDS, OR PROGRAMS In addition to the basic hourly wage rates paid to each laborer or mechanic listed in the above payroll, payment of fringe benefits as listed in the contract have or will be made to the appropriate programs for the benefit of such employees, except as noted below.
WHERE FRINGE BENEFITS ARE PAID IN CASH
Each laborer or mechanic listed in the above payroll has been paid as indicated on the payroll, an amount not less the sum of the applicable basic hourly rate plus the amount of the required fringe benefits as listed in the determination for the craft, except as noted below,
Exception(s)
________________________________________________________________________________________________________ Craft Explanation ________________________________________________________________________________________________________ Craft Explanation ________________________________________________________________________________________________________ Craft Explanation
I herein certify under the penalty of perjury all of the above is true and correct as submitted. ________________________________________________________________________________________________________ Name Signature
________________________________________________________________________________________________________ Date Payroll #
Remarks
____________________________________________________________________________________________________ 2 N
CONTRACTOR INFORMATION SHEET
J
ob Name: _________________________________________ Category: ____________________________________ Prime Contractor: ___________________________________________________________________________________ Subcontractor: ______________________________________ License#: _____________________________________ Address: ____________________________________________________________________________________________ Phone #: ___________________________________________ Payroll Report Contact: _______________________ Email Address: _____________________________________________________________________________________ Fax #: ______________________________________________ Contract Amount: ____________________________ Estimated Start Date: _______________________________ Estimated End Date: _________________________ ANTICIPATED TRADES/CLASSIFICATIONS:
______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________ SUB-CONTRACTORS (if applicable)
Name: License #: Phone/ Fax #: Contact:
______________________________________________________________________________________________________ ______________________________________________________________________________________________________ ______________________________________________________________________________________________________
APPENDIX B
CITY OF REDLANDS WORKDAY CONSTRUCTION
SCHEDULE
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CITY OF REDLANDS
MUNICIPAL UTILITIES AND ENGINEERING DEPARTMENT 2025
APPENDIX B
CONSTRUCTION WORKDAY CALENDAR
JANUARY
FEBRUARY
MARCH
S
M
T
W
T
F
S
S
M
T
W
T
F
S
S
M
T
W
T
F
S
1 2
3 4
1 1
1 2 3 4 32 60
5 6
7 8
9 10
11 2
3 4
5 6
7 8
2 3
4 5
6 7
8 5 6 7 8 9 10 11 33 34 35 36 37 38 39 61 62 63 64 65 66 67 12 13
14 15
16 17
18 9
10 11
12 13
14 15
9 10
11 12
13 14
15 12 13 14 15 16 17 18 40 41 42 43 44 45 46 67 69 70 71 72 73 74 19 20
21 22
23 24
25 16
17 18
19 20
21 22
16 17
18 19
20 21
22 19 20 21 22 23 24 25 47 48 49 50 51 52 53 75 76 77 78 79 80 81 26 27
28 29
30 31
23 24
25 26
27 28
23 24
25 26
27 28
29 26 27 28 29 30 31 54 55 56 57 58 59 82 83 84 85 86 87 88
30 31
89 90
APRIL
MAY
JUNE
S
M
T
W
T
F
S
S
M
T
W
T
F
S
S
M
T
W
T
F
S
1 2
3 4
5 1
2 3
1 2
3 4
5 6
7 91 92 93 94 95 121 122 123
152 153 154 155 156 157 158
6 7
8 9
10 11
12 4
5 6
7 8
9 10
8 9
10 11
12 13
14 96 97 98 99 100 101 102 124 125 126 127 128 129 130
159 160 161 162 163 164 165
13 14
15 16
17 18
19 11
12 13
14 15
16 17
15 16
17 18
19 20
21 103 104 105 106 107 108 109 131 132 133 134 135 136 137
166 167 168 169 170 171 172
20 21
22 23
24 25
26 18
19 20
21 22
23 24
22 23
24 25
26 27
28 110 111 112 113 114 115 116 138 139 140 141 142 143 144
173 174 175 176 177 178 179
27 28
29 30
25 26
27 28
29 30
31 29
30 117 118 119 120 145 146 147 148 149 150 151
180 181
JULY
AUGUST
SEPTEMBER
S
M
T
W
T
F
S
S
M
T
W
T
F
S
S
M
T
W
T
F
S
1 2
3 4
5 1
2 1
2 3
4 5
6 182 183 184 185 186 213 214
244 245 246 247 248 249
6 7
8 9
10 11
12 3
4 5
6 7
8 9
7 8
9 10
11 12
13 187 188 189 190 191 192 193 215 216 217 218 219 220 221
250 251 252 253 254 255 256
13 14
15 16
17 18
19 10
11 12
13 14
15 16
14 15
16 17
18 19
20 194 195 196 197 198 199 200 222 223 224 225 226 227 228
257 258 259 260 261 262 263
20 21
22 23
24 25
26 17
18 19
20 21
22 23
21 22
23 24
25 26
27 201 202 203 204 205 206 207 229 230 231 232 233 234 235
264 265 266 267 268 269 270
27 28
29 30
31 24
25 26
27 28
29 30
28 29
30 208 209 210 211 212 236 237 238 239 240 241 242
271 272 273
31 243
OCTOBER
NOVEMBER
DECEMBER
S
M
T
W
T
F
S
S
M
T
W
T
F
S
S
M
T
W
T
F
S
1 2
3 4
1 1
2 3
4 5
6 274 275 276 277 305
335 336 337 338 339 340
5 6
7 8
9 10
11 2
3 4
5 6
7 8
7 8
9 10
11 12
13 278 279 280 281 282 283 284 306 307 308 309 310 311 312
341 342 343 344 345 346 347
12 13
14 15
16 17
18 9
10 11
12 13
14 15
14 15
16 17
18 19
20 285 286 287 288 289 290 291 313 314 315 316 317 318 319
348 349 350 351 352 353 354
19 20
21 22
23 24
25 16
17 18
19 20
21 22
21 22
23 24
25 26
27 292 293 294 295 296 297 298 320 321 322 323 324 325 326
355 356 357 358 359 360 361
26 27
28 29
30 31
23 24
25 26
27 28
29 28
29 30
31 299 300 301 302 303 304 327 328 329 330 331 332 333
362 363 364 365
30 334
City Holiday
Closed
1 2 3 4 7 8 9 10 11 14 15 16 17 18 21 22 23 24 25 28 29 30 31 1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 1 2 3 4 5 8 9 10 11 12 15 16 17 18 19 22 23 24 25 26 29 30
H P P P H
H P P P H
1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 27 28 29 30 31 3 4 5 6 7 10 11 12 13 14 17 18 19 20 21 24 25 26 27 28 1 2 3 4 5 8 9 10 11 12 15 16 17 18 19 22 23 24 25 26 29 30 31
P H M M M M M H H H H H H H H H H H H H
H H H H H H P H H H H H H H H
1 2 5 6 7 8 9 12 13 14 15 16 19 20 21 22 23 26 27 28 29 30 2 3 4 5 6 9 10 11 12 13 16 17 18 19 20 23 24 25 26 27 2 3 4 5 6 9 10 11 12 13 16 17 18 19 20 23 24 25 26 27 30 31
H H H H H H H H H M H H H H H H H
H H H H H H H H H H H H H H H H
1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 27 28 29 30 1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 1 2 3 4 5 8 9 10 11 12 15 16 17 18 19 22 23 24 25 26 29 30
H H H H M M P H
H H H H M P H
Attendance Days
Independence Day July 4 Quarter 1 October 3 (42 days) Trimester 1 October 31 (61 days) Semester 1 December 19 (89 days) Students Labor Day September 1 Quarter 2 December 18 (47 days) Trimester 2 February 27 (61 days) Semester 2 June 4 (91 days) Teachers Veteran's Day November 11 Quarter 3 March 20 (48 days) Trimester 3 June 4 (58 days) Thanksgiving Break November 24 - 28 Quarter 4 June 4 (43 days) Winter Break December 22 - January 9
Martin Luther King, Jr. Day January 19
Presidents' Day February 16
Spring Break March 23 - April 3
Memorial Day May 25
Juneteenth June 19
Elementary
Secondary
H Holiday (No Students in Attendance)
M Minimum Day (Conferences/Report Card Preparation)
P Staff Professional Day (No Students in Attendance) Board Approved: 04/22/25 November December
Redlands Unified School District
Student Attendance Calendar (All Schools)
2025-2026 School Year
July August September
October
January February March
April May June
180
185
Holidays (No Students in Attendance) End of Quarter Dates End of Trimester Dates End of Semester Dates
APPENDIX C
STANDARD DRAWING
THIS PAGE INTENTIONALLY LEFT BLANK
STANDARD ALLEY SECTION118-0
CITY OF REDLANDS MUNICIPAL UTILITIES AND ENGINEERING DEPARTMENT SPLIT-FACE ROCK CURBING129-0
CITY OF REDLANDS MUNICIPAL UTILITIES AND ENGINEERING DEPARTMENT
THIS PAGE INTENTIONALLY LEFT BLANK
APPENDIX D
a. City Encroachment Permit Form
(Contractor to obtain encroachment permit from the City as no-fee permit)
THIS PAGE INTENTIONALLY LEFT BLANK
PERMIT NO. _________
Name: Phone:
Address: City: Zip:
Contractor: USA ID No.:
Contractor License No.: Type: Cal OSHA No.:
Construction Start Date:
Development No.: Plan No.:
Street Name:
Cross Streets:
Address:
For the purpose of performing the following work:
Applicant/Agent Signature:
EACH
EA $ $ 43.00 EA =$ Truck Route Permit Required:
SF $ $ .44 SF =$
SF $ $ .87 SF =$
LF $ $ 3.28 LF =$ Closure Permit With
LF $ $ 2.19 LF =$ Traffic Plan Required:
SF $ $ .09 SF =$
SF $ $ .09 SF =$
EA $ $ 43.00 EA =$ Water Shutdown Required:
EA $ $ 2,568.00 EA =$
EA $ $ 2,011.00 EA =$
CY $ $ 130 CY =$ Bond Required:
LF $ $ 5.21 LF =$
EA $ $ 43.00 EA =$
EA $ $ 43.00 EA =$
EA $ $ 43.00 EA =$
LF $ $ 1.73 LF =$
EA $ $ 43.00 EA =$ Conduit Material:
EA $ $ 43.00 EA =$
EA $ $ 43.00 EA =$
LF $ $ 1.73 LF =$ Conduit Size:
LF $ $ 1.73 LF =$
EA $ $ 43.00 EA =$
EA $ $ 43.00 EA =$
EA $ $ 43.00 EA =$
EA $ $ 43.00 EA =$
LF $ $ 1.73 LF =$
SF $ $ .18 SF =$
EA Fire Flow Test……………………………… $ EA =$
SF $ SF =$
EA $ $ 55.00 EA =$
Calculated By
HR OT/Off Hrs Inspection (2 HR Min) $ $ 122.60 HR =$
$ =$
$ =$
SUBTOTAL PERMIT FEE $
PERMIT FEE work complete within specified date from issuance = $ 339.00
fee.
Municipal Utilities & Engineering
$
TOTAL ENCROACHMENT PERMIT FEE $
0.00 $339.00
86.00 86.00
86.00 86.00
86.00 Application for Road / Encroachment Permit
City of Redlands - Municipal Utilities & Engineering Department Anticipated Completion Date:
I hereby request permission to construct/install improvements/facilities within the City of Redlands road right-of-way at the following location:
86.00 86.00
86.00 86.00
86.00 86.00
86.00 86.00
86.00 86.00
BASE
Date:
Driveway Appr, Res/Comm……………….
Sidewalk……………………………………
Cross Gutter/Spandrel……………………
Crushed Aggregate Base…………………
Curb & Gutter………………………………
Curb/Berm………………………………….
Traffic Signal - Modification……………….
SHADED AREA FOR OFFICIAL USE ONLY
In accordance with Plans approved by the Municipal Utilities & Engineering Director and/or the Standard Specifications and Detail Drawings of the City of Redlands for the quantity and type
of improvements listed below:
86.00 86.00 Street Light…………………………………
Traffic Signal - New……………………….
Asphalt Pavement…………………………
86.00 86.00
86.00 86.00
10.00 (Effective 10/7/2020)
PENALTY FEE 25% of total permit fee if issued after commencement of work Sewer Manhole…………………..……….
Reinforced Concrete………………………
Storm Drain Pipe…………………………..
Curb Inlet/Outlet Structures………………
Water Shutdown…………………………..
Fire Service…………………………………
Sewer Cleanout……………………………
Sewer Lateral………………………………
Water Main - Potable……………………..
Water Main - Non-Potable……...………..
Fire Hydrant Assembly……………………
Water Service Lateral……………………..
Storm Drain Manhole/Junction Box……..
Curb Core…………………………………..
Sewer Main……………………..…………
86.00 86.00
86.00 86.00
86.00 79.00
Excavation/Utility Trench………..….…….
Street Patch………………………………..
Warranty Fee (Street Cut)……………..…
Traffic Safety Setup………………………..
YES NO
YES NO
YES NO
YES NO
THIS PAGE INTENTIONALLY LEFT BLANK
APPENDIX E
TRASH COLLECTION SCHEDULE
THIS PAGE INTENTIONALLY LEFT BLANK
Thursday
Monday
Friday
Tuesday
Thursday
Wednesday
Friday
ST
ST
AV
AVEW SAN BERNARDINOSANAV AV AVEBERNARDINO
ST
ST
ORANGE
VIEW
OPA
L
JUDSON
ALABAM
A
MENTONE BLVDAVCALIFORNIA
LUGONIAEW
ST
ST
M
OUNTAIN
ST
ST
AV
AV
CHURCH
AVCOLTONEAVCOLTONW
REDLANDS ST
ST
BLVD ST
TEXAS
UNIVERSITY
N 6TH
W DEARBORN
NNREDLANDS JUDSON
N AVCITRUSAVCITRUSETENNESSEE
ST
FO
RD
ST
CRAFTON
AVST
ST
AV
ST
AV
FERN
S E
DEARBORN
CALIFORNIA
OPAL
FORD
5THALABAM
A
S 5TH AVAVBROOKSIDE
AV
SAND
BARTON
TERRACINA
AVRD S
CENTER
AV AV HIGHLAND
CANYON
BROOKSIDE
E ST
SAN
SAN FERN
RDTIMOTEO AV
CANYON
W
MATEO
CYPRESS
CAJONST AV
ST
BLVDRD GARDEN
W
ST SUNSETE 16TH
ST
DR N
HIGHLAND
W
ABASH
STELIZABETHW
E YUCAIPA
ST SUNSET
ST
ALESSANDRO
GARDEN
DR N
ST
WRD
SUNSET
16TH
OUTER
SAN DR
HWY 10
SUNSET
TIMOTEO
E
RD
CANYON
CANYON
RD
OAK
LIVE
OAK
W
ABASH
AV
STDEARBORN
DRS
E REDLANDS
BL
LIVE RD
W BERNARDINO
CAJONST
MILL CREEK RD
DR N
E SUNSET
W LUGONIA AV
PIONEER
W
AV
AV
PALMETTO AV
M
ARIGOLD AV
N
NEVADA
ST
RD
ALESSANDRO
ORANGE ST
E REDLANDS BL
FO
RD
ST
E PIONEER AV
ST BLVD
SAN BERNARDINO
NEVADA
CHAPMAN HEIGHTS RD
VICTORIA
DR
ST
S HARDT SHEDDEN
CU
RTIS
ST
GOULD
OAK CANYON RD
HARDT ST
GOULD ST
25201
PARK AV
CITRUS ST
COTTAGE ST
PALM DR
POPLAR DR
VAN LEUVEN ST
COLE ST
WILLIS DR
STATE ST
SHEDDEN DR
VICTORIA AV
REVELLO
RDKEISSEL RD
ST
GREENSPOT
VILLERS
W
Y
BRANDO
N
MOU
NTAIN
CT
CT
CT LN
CA
STLEGATE
CRYSTAL COVE
CRYSTAL
SPRINGS LN
FURLOW DR
COLORADO ST
DOMESTIC AVE
DEODAR ST
RIVERVIEW DR
CT
VIRGINIA
DUBOIS
REED
VISTA CIR
BLUE JAY LN
BLUE
BIRD
LN
MIDWAY
RIVERVIEW DR
ST
ST
ST
LN
ST
CIR
YVETTE
WATERS
CAVE
HUBBARD
BEATTIE
ST
BEAL
CT
ST
ANDERSON
CT
SINCLAIR
CT
CT
ST
WY
VACHE
SOLANO
WY
KINGSBURY
DR
RIVERVIEW DR
MORGAN
RILEY
WY
DR
TANGERINE
DR
DRALEXIS LN
AVIATION DR
SESSUMSST
AV
DR
OPAL
SAPPHIRE
FLORIDA
EM
ERALD
NEWPORTST
AM
ETHYST AV
ST
RIVERVIEW
ST DR
CTWALLACEE
COOLEY
RICHARDSON
RIVERVIEW AV
SAN BERNARDINO AV
SHEDDEN
TROLLEY
PIONEER AV
ELISE
ST
TENN
ESSEE
DR
ST
STST
AV
ALTA
CLAY
WASHINGTON
ELISE SAN
DR JUAN
ST
DREKA
ST
ST
ST
W
OO
D-
BURY
ST
ELISEDRELISE
DRELISEDR CANTERBURY
DRCIR
BALDWIN AV
ST
GAIL
ST
YUKON
AV
DOYLECT
CT
CT CT
NKIRBY
QUINCY
NATH
AN
EDDY
JAM
ES CT
CT
STON
Y
KIMBERLY
DUKE
FRONTIER
CHURCH
MADISON
ST
HARTZELL
ST
DOYLE
CT
CT
IRW
IN
HER
O
N
GLOVER
ST
ALTA
ST
AV
AV
JASO
N
GLOV
ER
BROOKSTON
E
EALTA
AVMULVIHILL
WY
SHERRY
TIVO
LI DR
VERO
NA DR
M
ARGIT ST
CHERYL ST
SONATA DR
AV GREY-
STON E
AV
LUCY ST
DR
AV
CIR
CT
O
CC
ID
ENTAL
ST
STCT
HEIDI
AV
JO
ANNE
RO
SE ST
TO
RINO
ST
DOYLE AVE
STICKNEY
DEANNA
W
Y
OCCIDENTAL
AV CIR
AUSTIN
STAR RUBY
CT
PUMMELO
RIVERBEND
ST
CORTEZ
JUDSON
MORIARTY STKIMBERLY AV
W
ABASH
AV
CAPRI
FOOTHILL
IMPERIAL
CT
G
RAN
ITE
ST
CAPRI
AV
AV
SOFFEL AVAV
AV
ANZIO AV
SALERNO AV
AVAV
GARNET
HARDT
ST
GOULD DR
AV
ALMOND ALMOND AV W
ST ST
ARLENE
FRANCES
KARON
ST
ASHLEY
WY
CITRUS
PLAZA
ST
TENNESSEE AV
EW
DELAWARE
OHIO ST
CLAY
ST
ST
E
SAN
ST
OHIO
EAV
AV
PENNSYLVANIA
EMERALD
ST
ST
RUBY AV
AV
CT
ST
W SHARON RD
CALHOUN
CO
LUM
BIA
LIVE O
AK
WEBSTER
ST
ST
ST
ST
W
EBSTER
VERM
ONT
COLUM
BIA
LEMONWOOD
E
EBERKELEY
HUNTER DR
E
PL
RO
BYN
DR
DENISE
JURUPA AV
HIDALGO
AV
DE ANZA ST
E
SHARON R D
COURIERST
ST
AV
DELAWARE AV
6TH
ST
LNHOLLY
CHURCH
MARCOS
AV LASSEN
PENNSYLVANIA
ST
GROVE
VILLAGE
CT
WY
SHAWN
ST N
MOBILE
HOME
PARK
KELLY
ST
ST
TANFORAN
STDR
THOMAS WY
ST
AV
NICKOLAS
AV PHELAN
DELAWARE AV C
EN
TUR
Y
ST
LANFAIR
AV GLEN
KINGSWOOD
SHARON HAVEN
SANDALW OODRD M
EDALLIO
N
AV BENBOW PLAVLUGONIA THAMES
ST
HANFO
RD
AV
LALANIA AV
CAROLYN
CT
AV
ROSE
ARBOR
CT
PAIUTE AV
CT
PL
PALOMA ST
DARLENE
SUSAN AV
JEAN AV
MONA AV
CT
JU
LIE
REES
ROSALIE
ST
PECOS
PUEBLO AV
PARA-NELSO
N
ST
SANDRA WY DISE WY
CT CT
CHRYSO
LITE
CT
AVE
CT
GOLD BUCKLE
CTHAWK
BLACK
C
A
M
BRIA
CT
ST
ST
VIA
ST
PALERM
O
VIA
W
Y
CT
SUN DOW N
CT CO V E
CT
BLUE WING
SI LVER CUP CT
GO LD CUP
NARANJO
CT
W
Y
PALA BE LLS
CT
REVELATIO
N
SIERR
A
CRESTCT
VAL LEY FALLS
R
ED
BIRD
C
T
VE N ICE
O
LIVINE
M
ALACHITE
BERYL
AV
AV
AVAV
AV
JASPER
BRIGHTON
W
Y
AV
OPAL
AVNAPLES AV
TURQUOISE
WHITEWOOD DR
APPLEW
O
O
D DR
LAURELW
O
O
D
LN
BEECH
TREE LN
M
APLEW
O
O
D
LN
CEDAR
LANE
DR
MAPLE
CT
ALDERW
O
O
D
LN
PLUM
W
O
O
DLN
AG
ATE
CRAFTON
LN
LN
BEECH
TREE CT
SIERRA
PINE DR
AV
MADEIRA AV
SLATE ST
ST
BEECH TREE PL
SALIC
AV
NAPLES
ST
LN
LN
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APPENDIX F
CONTRACTOR SAFETY PROGRAM
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CONTRACTOR
SAFETY PROGRAM
Rev. July 2024
TABLE OF CONTENTS
I. POLICY ...................................................................................................................... 3 II. AUTHORITY .............................................................................................................. 3 III. SCOPE ..................................................................................................................... 3 IV. DEFINITIONS ........................................................................................................... 3 V. RESPONSIBILITIES .................................................................................................... 4 RISK MANAGEMENT .............................................................................................................................................. 4 PROJECT MANAGER (CITY) .......................................................................................................... 5 INSPECTOR (CITY) ..................................................................................................................... 5 EMPLOYEES (CITY) .................................................................................................................... 5 CONTRACTOR ......................................................................................................................................................... 5 PROJECT SAFETY OFFICIAL ..................................................................................................................................... 6 VI. PROGRAM .............................................................................................................. 6 SAFETY PREQUALIFICATION QUESTIONNAIRE ...................................................................................................... 6 APPEAL PROCESS .................................................................................................................................................... 7 CONSTRUCTION PROJECTS (TIER I AND TIER II) ................................................................................ 8 INSPECTIONS .......................................................................................................................................................... 9 TRAINING/DOCUMENTATION ............................................................................................................................... 9 NON-COMPLIANCE ................................................................................................................................................ 9 CITY PERSONNEL ..................................................................................................................................................... 9 VII. RECORDKEEPING ................................................................................................. 10 VIII. ADDITIONAL REFERENCES ................................................................................... 10 ACKNOWLEDGMENT OF RECEIPT (A) ........................................................................................... 11 SAFETY PREQUALIFICATION QUESTIONNAIRE (B) ............................................................................ 12 NOTICE OF NONCOMPLIANCE (C) ............................................................................................... 13 JOB HAZARD ANALYSIS (D) ........................................................................................................ 14 INCIDENT INVESTIGATION FORM (E) ............................................................................................ 15 3 I. Policy
The purpose of this Contractor Safety Program (“CSP”) is to ensure, as best as reasonably possible, the protection and safety of all persons and property during construction activities undertaken by private contractors on behalf of the City of Redlands (“City”). The City has a comprehensive and structured approach in outsourcing services performed on City facilities by third -party persons and entities (“Contractor(s)”). The first phase of this comprehensive approach includes actively screening Contractors based on safety records, safety performance, and safety compliance. After the qualified Contractor is awarded a contract, the Contractor must then ensure compliance with all local, state, federal and Cal/OSHA regulations applicable to the contracted scope of work, and requirements set forth within this CSP. The Contractor, its agents, and personnel must adhere to the policies and procedures set forth by this CSP and all applicable laws and regulations.
II. Authority
California Code of Regulations, Title 8, Section 336.10 “Determination of Citable Employer” California Code of Regulations, Title 8
“Greenbook” Standard Specifications for Public Works Construction Redlands Municipal Code
California Building Code
III. Scope
This CSP applies to all Contractors who provide or render construction or improvement services for City- owned property and facilities.
The Contractor services covered under this CSP include, but are not limited to, the following:
A. New construction;
B. Remodeling;
C. Facility maintenance or repair;
D. Equipment installation or maintenance; and
E. Services (i.e. janitorial, fleet operations, landscaping, etc.)
Consultants/ Professional service providers are exempt from having to submit a Safety Prequalification Questionnaire (“SPQ”), prior to the beginning of work, but they are expected to be compliant with industry best practices with regards to maintaining a safe work environment for their employees and others.
IV. Definitions
A. Contract – any written agreement between the City of Redlands and a Contractor, to perform a specified scope of work on City facilities. With respect to this policy, a contract includes, but is not limited to: awarded purchase orders, bids, and/ or project contracts.
B. Construction Work – construction, alteration, and/or repair, including painting and decorating.
C. Contractor – a person or entity (including all personnel) awarded a contract to perform work on City property or facilities.
D. D.A.R.T Rate – Injuries and illnesses severe enough to warrant: Days Away, Restrictions and Transfers. The DART rate is calculated using the following formula: Number of OSHA Recordable injuries and illnesses that resulted in Days Away x 200,000/divided by total hours worked by all employees during the year covered.
4 E. Designated Work Area – an area where it is necessary to restrict or limit entry or access of nonessential personnel or the public. Examples include work areas involving remediation abatement, demolition, excavation, and overheadlifting.
F. Facilities – any building or property owned by the City of Redlands.
G. Hazard – source or situation with a potential for harm in terms of injury or health, damage to property, damage to workplace environment, or a combination ofthese.
H. Job Hazard Analysis (“JHA”) – a technique that focuses on job tasks as a way to identify hazards before they occur. It focuses on the relationship between the worker, the task, the tools, and the work environment. The objective is to eliminate the risk or to utilize control measures to reduce the risk.
I. North American Industry Classification System (“NAICS”) – is the standard used by Federal statistical agencies in classifying business establishments for the purpose of collecting, analyzing, and publishing statistical data related to the U.S. business economy.
J. Non-compliance – any deviation from standards, practices, processes, procedures, regulations etc. that could either directly or indirectly lead to injury or illness, property damage, damage to the workplace environment, or any combination of these criteria.
K. Notice of non-compliance – form provided to the Contractor by the City alerting the contractor of non-compliance with City specifications, Cal/OSHA regulations, or any other generally accepted safe work practice.
L. Non-compliant hazardous work condition – any hazard that is considered to be non -compliant with State or Federal safety and health regulations, City specifications, or any inconsistency with generally accepted work practices.
M. Personnel – all Contractor employees, contractors, sub-contractors and agents providedaccess to City property or facilities.
N. Recordable Incident – any injury or illness resulting in death, days away from work, restricted work or transfer to another job, medical treatment beyond first aid, or loss of consciousness per OSHA Section 1904.7(a).
O. Safety Tailgate – informal safety meeting generally conducted at the job site prior to the commencement of a job or work shift.
P. Services – any and all, labor, duties, functions and activities required to be performed by the Contractor under the contract and any subsequent addenda.
V. Responsibilities
RISK MANAGEMENT
A. Update, maintain, and administer this CSP;
B. Maintain centralized records of training, site visit data, written programs, tailgate meetings, permits, and all other necessary contractor related documentation;
C. Provide technical assistance to Engineering personnel; D. Attend Pre-construction meetings and progress meetings as needed; E. Provide assistance on safety inspections as needed;
F. Review safety submittals;
G. Provide guidance on pre-qualification determination; and H. Provide training to affected city personnel with responsibilities under thisprogram. 5 PROJECT MANAGER (CITY)
The Project Manager has the authority to delegate any or all portions of this CSP to subordinates, but the Project Manager will be held accountable for their compliance. The Project Manager shall contact Risk Management, as necessary, for assistance in relation to this CSP.
A. Ensure safety hazards are addressed in a timely manner; B. Communicate safety concerns during pre-construction meetings and progress meetings; C. Inform impacted employees of construction activities scheduled in their work area; D. Enforce pre-qualification procedures in bidding process; and E. Ensure this CSP is properly executed.
INSPECTOR (CITY)
The City of Redlands construction inspector is not a safety professional and will only provide “Notice of Non- Compliance” for obvious and serious non-compliant conditions.
A. To the best of their abilities, inspect work sites for safety hazards; B. Communicate safety concerns to Contractor;
C. Provide Contractor with “Notice of Non-Compliance” when serious conditions occur or repeat violations; D. Collect documentation needed for construction worksites; E. Submit documentation to Risk Management for recordkeeping; F. Maintain photo documentation of safety hazards;
G. Never enter situations that can harm or endanger himself/ herself; H. Never use personal protective equipment (PPE) or enter situations, which they are not trained for; I. Contact Emergency Medical Services (911) and Risk Management in case of emergency; and J. Attend and communicate safety concerns in progress meetings.
EMPLOYEES (CITY)
A. Immediately notify the Project Manager, inspector, or Risk Management of any safety related concerns at a Contractor job site; and
B. Contact Emergency Medical Services (911) and Risk Management in case of emergency.
CONTRACTOR
Where relevant and applicable, the Contractor’s responsibilities shall include:
A. Compliance with requirements and responsibilities detailed within the Contractor Safety Program; B. Ensure all local regulatory requirements are met and all necessary permits are obtained before conducting work on behalf of the City;
C. Designate a Project Safety Official by name who shall always be available to abate safety hazards; D. Ensure all personnel have the appropriate qualifications and training to perform the contracted work (Copies of current training documentation and certifications must be on file with the City); E. Inform City Project Manager or inspector of any job site safety hazards or concerns; F. Inform City Project Manager if any suspected asbestos-containing material is located; G. Conduct and submit Job Hazard Analysis (JHA) before work and as required by change of tasks; H. Conduct and submit Safety Tailgates on a bi-weekly basis; I. Provide all required PPE necessary to conduct work safely and in accordance with required local regulations;
J. The safety of all individuals who enter work site;
K. Spill cleanup;
L. Immediately report any incidents, accidents, near misses, unsafe conditions, or unsafe acts involving any jobsite personnel;
6 M. Arrange for the proper storage and removal of waste generated prior to the completion of job, and provide confirmation that the materials have been removed or disposed of in a manner compliant with all applicable environmental regulations;
N. Removing all equipment used during work activities and ensuring proper housekeeping of designated work area at the end of each workday and upon completion of the job; O. Contact Emergency Services (911) and Project Manager in the event of an emergency; and P. For the actions of their subcontractors, as they may pertain to this CSP, including their adherence to its contents and review of this document.
PROJECT SAFETY OFFICIAL (CONTRACTOR)
A. Shall always be at the work site;
B. Must be thoroughly familiar with the Contractor’s Injury and Illness Prevention Program (IIPP) and Code of Safe Practices;
C. Shall always be available to abate any potential safety hazards; and D. Shall have the authority and responsibility to shut down an unsafe operation, if necessary.
VI. Program
SAFETY PREQUALIFICATION PROCESS
A. The safety prequalification process is intended to:
• Provide the City with knowledge of past and current safety performance of Contractors working on City construction projects;
• Improve Contractor compliance with City safety rules, including safe work practices required by applicable regulations and laws; and
• Improve safety during Contractor activities.
B. A copy of the SPQ shall be provided to each person or entity bidding on a project, as part of the bidding process.
C. The completed questionnaire shall be returned and reviewed prior to awarding contract work, with supporting information provided as indicated by responses on the questionnaire.
D. The SPQ shall be submitted to 35 Cajon St., Suite 4
Redlands Ca, 92373
Attention: Project Name-Contractor Name-SPQ
E. The following criteria and information relating to the Contractor will be reviewed prior to awarding contract:
• Contractor License;
• Incident Rates;
• OSHA Citations;
• Safety Policies;
• Safety Programs and Procedures;
• Compliance History on City Projects; and
• Certification Statement.
F. Contractor must qualify in each section to be approved for the award of a contract.
G. If a Contractor fails to pass prequalification procedure, the City has the right to disqualify the Contractor’s proposal.
7 H. All costs associated with compliance with City of Redlands prequalification requirements shall be at the sole expense of the Contractor.
I. If a Contractor provides information that is later determined to be false, or improperly withholds information, the Contractor will be immediately disqualified.
J. Any questions or information relating to filing this questionnaire may be answered by reaching:
• Engineering: (909) 798-7698; or
• Risk Management: (909) 798-7514
DISQUALIFICATION APPEAL PROCESS
This provision is established pursuant to Public Contract Code section 20101(d) which requires every public agency that requires prospective bidders to prequalify pursuant to the law to establish “a process that will allow prospective bidders to dispute their proposed prequalification rating prior to selection of an alternate bidder.” If the City intends to disqualify a bidder based upon the bidder’s safety record, the City will notify the bidder in writing and provide the bidder with any supporting evidence that has been received from others or adduced because of an investigation by the City. The notice of intention shall be sent by certified mail with return receipt requested or by overnight mail via a delivery service that provides online tracking which identifies the date of the prospective bidder’s receipt of the notice, and shall include notice that the bidder has the right to, and may request a hearing to rebut any evidence used as a basis for disqualification and to present evidence to the City as to why the prospective bidder should be found qualified. Requests for a hearing must be made by written request to the City within ten calendar days of the date of the prospective bidder’s receipt of the City’s notice of intention. If the bidder does not request a hearing within the time allowed, the City’s determination shall stand unchallenged and become final.
Within seven calendar days of receiving the bidder’s request for a hearing, the City shall notify the bidder in writing of the date, time and place of the hearing. The hearing shall be held no sooner than ten (10) calendar days and no later than fifteen (15) calendar days after the notice is given. The notice shall inform the bidder of its right to present testimony and documents in support of its position.
The hearing shall be conducted before the Redlands City Manager, which may be continued from time to time as reasonably determined by the City Manager but shall not exceed forty five (45) days. At the conclusion of the hearing, and after considering all testimony and documentation presented, the City Manager shall issue a written decision no later than five calendar days following the hearing. The City Manager’s decision shall be final and is not subject to further appeal to the City.
The bidder shall not be entitled to bid on any contracts with the City until it has met the safety pre -qualification standards. If the City Manager approves an appeal, the contractor will have been deemed to meet the qualification standards and it will be valid for one year. The bidder shall have the right to withdraw its application for prequalification or its appeal at any time before the City Manager’s decision becomes final. Such withdrawal will not preclude the bidder from re-applying for prequalification.
CONSTRUCTION PROJECTS
A. After a contract is awarded, the Contractor shall maintain, throughout the duration of the project, safety measures as necessary to protect the public and workers within, or in the vicinity of, the designated work zone. This includes an evaluation of the work to be performed and the hazards likely to be encountered.
Contractors are expected to follow, at a minimum, all pertinent laws, rules, and regulations for the location in which they will be working. Where applicable, Contractor Safety Programs will meet or exceed City programs/ procedures and are subject to review and approval by the City prior to contract execution.
B. Job Hazard Analysis (“JHA”)
1. Prior to a notice to proceed a JHA must be completed utilizing the City’s form, or equivalent, to assess the hazards present in the designated work area. Any information requested on the City’s form, but not stated on the equivalent form utilized, shall be provided separately with the original submission.
2. All members of the construction unit must sign the JHA to acknowledge hazard abatement procedures.
3. JHA must be kept at job site accessible to all impacted personnel.
4. Failure to follow JHA procedures may lead to termination of the contract.
C. Personal Protective Equipment (“PPE”)
1. All required PPE must be always worn during work activities.
2. All mandatory PPE must be highlighted in the JHA.
3. The Contractor shall provide PPE.
4. Failure to follow PPE guidelines may lead to termination of the contract.
D. Safety Tailgates
1. Safety Tailgate Meetings must be held on a biweekly basis for all construction projects.
2. The first meeting shall take place on Day 1, Week 1 and every other week thereafter.
3. Tailgates shall be signed by all personnel and submitted to Construction Inspector for recordkeeping.
4. Tailgate topics should be specific to the scope of work of the project.
E. Injury Reporting
1. Contractors shall immediately report injuries or accidents to the Project Manager (regardless of severity). Additionally, contractors are responsible for and must also conduct accident investigations of any injuries that occur on site and provide results to the Project Manager.
2. Use the City Incident Investigation Form (Attachment E), or equivalent, to meet this requirement.
F. Spill Prevention
1. The Contractor is responsible for any spill within the confines of the project and those outside of the construction limits caused by the Contractor’s defective equipment, containers, or personnel.
2. Secondary spill containment systems shall be used to prevent contamination of the environment.
G. Construction in Occupied Buildings
1. When building occupants are present during construction projects additional safeguards must be implemented to eliminate exposures and complaints. Dust/ particulates from demolition, sanding and other construction activities must be controlled by adequate ventilation, or containment and negative air ventilation systems based upon the specific type of activity and particle. Similar controls must be utilized for odorous activities including, but not limited to, carpet adhesive, painting, welding, and coatings.
2. The Contractor shall ensure that the HVAC system is protected to prevent contamination. If an HVAC system is unprotected and contaminated by any construction/demolition materials, the Contractor shall be held responsible for the cost of cleaning the system and any subsequent repairs therein.
3. Negative air ventilation systems shall have appropriate filtration and be exhausted outside of the building.
INSPECTIONS
A. Follow-up inspections will be executed to enforce compliance with safety and health requirements.
B. Follow-up inspections will be conducted as part of routine site inspections by construction inspector and Risk Management employees.
C. The SPQ aims to provide the City with knowledge of Contractor safety history and safety practices. This minimizes the need for an increased frequency of inspections. In addition, the City will take the following guidelines into consideration when determining the frequency of inspections.
1. Scale of project;
2. The frequency with which the number and types of hazards change as the work progresses;
3. More frequent inspections will be implemented in the beginning of the project; and
4. When the Contractor has never worked for the City.
TRAINING/DOCUMENTATION
A. The contractor will ensure that all personnel are trained for the scope of work they are assigned, as well as the equipment they will be utilizing.
B. Documentation shall be on file with the City prior to project start.
C. Personnel missing training documentation shall not be permitted to work on awarded City projects.
D. Training requirements are mandated by Federal and State Regulations. This may include, but is not limited to, the programs listed in the SPQ.
NON-COMPLIANCE
A. Contractor compliance issues shall be documented on the “Notice of Non -Compliance” form. A copy of this form shall be provided to the Contractor for completion.
B. Upon receipt of the completed “Notice of Non -Compliance” form, the Project Manager and Risk Management will evaluate, based on the incident, and identify, as appropriate, any additional corrective and/or preventive actions for completion.
C. If immediate correction is not feasible, the project will be temporarily stopped until the issue is adequately resolved.
D. City staff with authority to stop work are:
1. Construction Inspector;
2. City Project Manager;
3. City Manager; and
4. Risk Management staff.
E. Any violation or deviation from safety rules, procedures, or regulations, based on evaluation, may be subject to all disciplinary actions listed as follows:
1. Verbal warning
2. Written warning-Notice of Non-Compliance (work may not continue until approved corrections are implemented);
3. Dismissal of non-complying personnel; and/or
4. Termination of Contract.
The City of Redlands maintains the right to terminate any contract for the violation of safety issues without liability to the City.
CITY PERSONNEL
A. All affected City employees will be informed in advance of any construction related work or other contract work which has the potential for impacting their workplace. Notifications will be made to all affected employees via e-mail or written memo by the Project Manager or designee. Notifications must include the following information:
1. Start and end dates of the work to be completed;
2. Work areas to be affected;
3. Description of work to be completed;
4. Name and phone number of Project Manager;
5. Name and phone number of Construction Inspector; and
6. Name and phone number of Risk Management.
B. Employees should be instructed to notify the Project Manager regarding logistical issues or other concerns. Safety and Health concerns should be directed to either the Project Manager, Inspector, or Safety Specialist.
VII. Recordkeeping
The City’s Human Resources / Risk Management Department will maintain all records prepared in association with this CSP, with copies also place on file with the office of the City Clerk.
VIII. Additional References
https://www.dir.ca.gov/title8/336_10.html
Attachment A
11 City of Redlands
Acknowledgment of Receipt Statement
I acknowledge by signing this document, that I have received and reviewed the City of Redlands’ Contractor Safety Program and understand that it contains valuable information on the City’s policies and procedures regarding employee safety as it pertains to Contractor activities. Furthermore, I acknowledge that failure to comply with any of these procedures may lead to termination of the contract with the City.
Contractor Signature Contractor Title:
Contractor Name (Print) Date Signed
If you have any questions regarding this document, please contact the Risk Management Division at (909) 798-7514.
Attachment B
12 Company Name:
Contractor License #: Expiration Date:
Address:
City: State: Zip Code:
Name of Person Submitting Application:
Title: Telephone #:
Email Address:
Identify the highest-ranking Safety/Health Professional in your Company:
Name:
Title: Telephone #:
CITY OF REDLANDS
SAFETY PREQUALIFICATION QUESTIONNAIRE
Omitting or reporting false information on this questionnaire may result in disqualification of bid.
The City of Redlands reserves the right to conduct random or for-cause audits of information stated in this questionnaire. If deemed necessary, additional documentation may be requested by the City to verify responses on this questionnaire.
SECTION 1 – GENERAL INFORMATION
13 INCIDENT RATES
Provide your actual injury and illness data below:
Provide the NAICS Code Number that best represents
your Firm:
Provide any additional numbers here:
(Provide three full years of data) Last Calendar 2 Years Ago 3 Years Ago
Number of hours worked by all employees:
Total Recordable Incident Rate*:
D.A.R.T. Rate*:
Total Number of Fatalities:
WORKERS’ COMPENSATION INFORMATION
1. Provide your Workers’ Compensation Experience Modification Rate (EMR) Data:
Policy Year
EMR
* If your current EMR is greater than 1.25, initialing here certifies that you will provide a competent, full- time person or representative responsible for safety for all City projects:
Current EMR* * lnitialing here certifies that your firm does not have an EMR:
(Submit a copy of your firm's Loss Run Reports for the last three years if your firm does not have an EMR.)
1 Year Ago:
2 Years Ago: Name of your firm’s Workers’ Compensation carrier:
3 Years Ago: Phone Number of Workers’ Compensation carrier
2. Is your firm self-insured for Workers' Compensation claims? Yes No (If yes, please attach a copy of the latest Annual Report to the State of California Department of Industrial Relations and/or State of California Certificate of Self-Insurance.)
SECTION 3– CITATION HISTORY
1. Has your firm received any regulatory citations in the last threeyears? Yes No If yes, please answer the question below.
SECTION 2 – INCIDENT RATES & WORKER’S COMPENSATION INFORMATION
Incident Rate = [(Total Recordable Cases X 200,000 hours)/ Number of hours worked by all employees]
D.A.R.T. Rate = [(Total Number of entries for Days Away, Restricted and Job Transfer X 200,000 hours)/ Number of hours worked by all employees]
If your latest incident rates and D.A.R.T. rates are greater than 100% of the industry average for all your NAICS code Numbers Listed, your bid may be disqualified.
The industry average can be found at www.bls.gov
14 2. Were any of the confirmed (Closed) citations classified as Serious, Willful, Repeat, or Failure to abate?
Yes No
3. If yes, please explain:
4. Have you abated all the citations issued to you in the last three years Yes No If no, please explain abatement action plan:
SECTION 4 – SAFETY POLICIES
Questions (Please check YES or NO) YES NO*
1. Does your company provide and adhere to a written Illness Prevention Program (IIPP) (CCR Title 8 §3203(a))? If yes, a copy of the program will be required on-hand at the job site throughout the duration of the contract. Please attach a copy to your bid proposal.
2. Does your company provide and conduct Tailgate Meetings or equivalent with employees at least every 10 working days? (CCR Title 8 §1509(e))
3. Does your company have a policy for disciplinary action for unsafe behavior ensuring employee compliance with safe and healthy work practices? (CCR Title 8 §3203(a)(2))
4. Does your company provide and abide by a written Code of Safe Practices that relates to your firm’s operations. (CCR Title 8 §1509(b)) If yes, a copy of the Code of Safe Practices will be required on -hand at the job site throughout the duration of the contract. Please attach a copy with your bid proposal.
5. Does your company perform JHAs? (CCR Title 8 §1511(b)
6. Does your company provide training and retraining programs for ensuring employee compliance with safe and healthy work practices? (CCR Title 8 §3203 (a)(2), (a)(7)
7. Does your company provide training and retraining programs for ensuring employee compliance *Please provide reason(s) for NO answer in the box below or on a separate sheet of paper.
Failure to provide the above-referenced documents will result in the contractor’s bid being disqualified.
PLEASE ANSWER ALL QUESTIONS BY CHECKING YES OR NO, AND ATTACHING APPROPRIATE DOCUMENTS THAT MAY APPLY OR AS REQUESTED.
SECTION 5 – SAFETY PROGRAMS AND PROCEDURES
15 YES NO
1. Is Confined Space work anticipated in the scope of the work awarded? (If no, please proceed to Question 2)
If yes, please attach the following: Attached?
Copy of written Confined Space Entry Procedure
List of personnel authorized on jobsite to work in confined space(s) List of personnel authorized on jobsite to serve as Rescue Team Verification of personnel training (copies of certs, cards, etc.)
2. Is work requiring Lockout/Tagout protocols anticipated in the scope of the work awarded? (If no, please proceed to Question 3)
If yes, please attach the following: Attached?
Copy of written Lockout/Tagout (LOTO) Procedure
List of personnel authorized on jobsite to perform LOTO Verification of personnel training (copies of certs, cards, etc.)
3. Is work requiring a personal lift anticipated in the scope of the work awarded? (If no, please proceed to Question 4)
If yes, please attach the following: Attached?
List of personnel authorized on jobsite to use lifts
Verification of personnel training (copies of certs, cards, etc.)
4. Is work requiring a forklift anticipated in the scope of the work awar ded? (If no, please proceed to Question 5)
If yes, please attach the following: Attached?
List of personnel authorized on jobsite to use a forklift
Verification of personnel training (copies of certs, cards, etc.)
5. Is work requiring a crane anticipated in the scope of the work awarded? (If no, please proceed to Question 6)
If yes, please attach the following: Attached?
Copy of written Crane Program
Copy of all expected Crane operators’ Certifications List of personnel designated as Competent under Crane program
Verification of personnel training (copies of certs, cards, etc.) NOTE: If awarded bid, more documentation may be required 16 6. Is Hot Work (as defined by OSHA) anticipated in the scope of the work awarded? (If no, please proceed to Question 7)
If yes, please attach the following: Attached?
Copy of written Hot Work Procedure
List of personnel authorized on jobsite to perform Hot Work Verification of personnel training (copies of certs, cards, etc.)
7. Is Trenching/ Excavation work anticipated in the scope of the work awarded? (If no, proceed to Question 8)
Is a plan in place for the disposal of all material that cannot be returned to the trench/ excavation? Are appropriate materials for barricading or securing work area at jobsite?
Has a permit from the Department of Industrial Relations for excavations deeper than 5 feet been obtained?
If yes, please attach the following: Attached?
Copy of written Trenching/ Excavation Procedure
Copy of Permit if trench is to exceed depth of 5 feet
List of personnel designated as Competent under Trenching/ Excavation Program
Verification of personnel training (copies of certs, cards, etc.) NOTE: If awarded bid, more documentation may be required
8. Is electrical work anticipated in the scope of the work awarded? (If no, proceed to Question 9) If yes, please attach the following: Attached?
Copy of written Electrical Safety Program
List of personnel designated as Competent under Electrical Safety Program Verification of personnel training (copies of certs, cards, etc.)
9. Is work that may have an arc flash potential anticipated in the scope of the work awarded? (If no, proceed to Question 10)
Are all materials required to safely perform arc flash present? If yes, please attach the following: Attached?
Copy of Arc Flash Procedure
List of personnel designated as Competent under Arc Flash Program Verification of personnel training (copies of certs, cards, etc.) 17 10. Is work involving chemicals anticipated in the scope of the work awarded? (If no, proceed to Question 11)?
If yes, please attach the following: Attached?
Copy of written Hearing Conservation Program
List of personnel working in high noise areas
Verification of personnel training (copies of certs, cards, etc.)
11. Is work involving chemicals anticipated in the scope of the work awarded? (If no, proceed to Question 12)?
* Copies of SDS for Chemicals used must be kept at jobsite Please attach the following: Attached?
Copy of written Hazard Communication Program
List of personnel performing work with chemicals
Verification of personnel training (copies of certs, cards, etc.)
List trade names of all hazardous materials which you will be using on site:
12. Is work on or adjacent to public roadways anticipated in the scope of the work awarded? (If no, proceed to Question 13)
Do you have the appropriate provisions (signs, devices, barricades/) Please attach the following: Attached?
Please provide a list of personnel working in traffic areas. Verification of personnel training (copies of certs, cards, etc.) NOTE: If awarded bid, more documentation may be required
13. Is it anticipated in the scope of the work awarded that exposure to asbestos is possible? (If no, proceed to Question 14)
Please attach the following: Attached?
Copy of written procedure(s)
List of personnel working with potential exposure to asbestos Verification of personnel training (copies of certs, cards, etc.) 18 14. Is it anticipated in the scope of the work awarded that exposure to silica is possible? (i.e. sandblasting, concrete demolition, concrete saw cutting, surface grinding, etc.) (If no, proceed to Question 15)
Please attach the following: Attached?
Copy of Silica Control Plan
List of personnel working with potential exposure to silica Verification of personnel training (copies of certs, cards, etc.)
15. Is work at heights anticipated in the scope of the work awarded? (If no, proceed to Question 16) Please attach the following: Attached?
Copy of written Fall Protection Program
List of personnel designated as Competent under Fall Protection Program Verification of personnel training (copies of certs, cards, etc.)
16. Is work requiring the use of respirators anticipated in the scope of the work awarded? (If no, proceed to Question 17)
Please attach the following: Attached?
Copy of written Respiratory Protection Program
List of personnel using respirators
Verification of personnel training (copies of certs, cards, etc.)
17. If the scope of work to be performed is not adequately represented by questions (1 -16), please list any additional Health & Safety concerns below.
In addition to the previous sections, Contractors that have previously been awarded work by the City, will be equally evaluated on their compliance history in relation to City projects.
SECTION 6 – COMPLIANCE HISTORY ON CITY PROJECTS
19 I Certify under penalty of perjury that:
a. the information contained herein is true and correct to the best of my knowledge, and
b. no attempt has been made to give false or misleading information or to withhold any information.
Signature of Authorized Representative: Title of Authorized Representative Printed Name of Authorized Representative Date Signed:
SECTION 7 – CERTIFICATION STATEMENT
20 Attachment C
NOTICE OF NON-COMPLIANCE
Project:
Contractor:
Notice of Non-Compliance was issued to Contractor’s representative, , Name
on at .
The following unsafe behaviors were observed at the Contractor’s job site:
If the unsafe condition is not immediately corrected, the City of Redlands may take disciplinary action in accordance with the Contractor Safety Program guidelines. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ To be completed by Contractor
Corrective action plan to abate hazards:
Unsafe Condition Resolved: Date: Time:
Remarks:
21 Attachment D
Job Hazard Analysis
Project:
Company: Project Safety Official: Project Manager (City):
Scope of Work: Location: Date:
Tasks Potential Safety
Risks/Hazards
Safety
Controls/Mitigate
Required PPE
Hard Hat
Safety Vest
Safety Glasses/Goggles
Safety Boots
Respirator
Safety Gloves
Face Shield
Fall Protection
Other:
Signatures of Employees On-Site this JHA is applicable to:
Employee Signature: Print Name: Date:
22 Attachment E
INCIDENT INVESTIGATION FORM
Date of Incident: Time of Incident: Date Reported:
Lead Investigator: Contact Information:
Contractor: Employee Name:
Witness 1 Name: Telephone:
Witness 2 Name: Telephone:
Incident Site/ Location
Incident Summary:
Near Miss Yes No Incident Severity: Minor Significant Major Critical Root Cause(s):
Corrective Actions:
City Council/Financing Authority Meeting N. 3.
DATE: 09/16/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the minutes of the regular meeting of May 20, 2025 (Secretary Donaldson)
MOTION:
I move to approve the minutes of the regular meeting of May 20, 2025.
Attachments
Regular meeting minutes of May 20, 2025
MINUTES
Regular meetings of the City Council and the Redlands Financing Authority of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on May 20, 2025 at 5:00 P.M.
Present: Mario Saucedo, Mayor
Marc Shaw, Mayor Pro Tempore
Paul Barich, Council Member
Eddie Tejeda, Council Member
Denise Davis, Council Member
Staff: Charles M. Duggan, Jr., City Manager; Yvette M. Abich Garcia, City Attorney; Jeanne Donaldson, City Clerk; Phillip Doolittle, City Treasurer; Janice McConnell, Assistant City Manager; Chris Boatman, Assistant City Manager; Carl Baker, Public Information Officer; Danielle Garcia, Management Services/Finance Director; Brian Desatnik, Development Services Director; John Harris, Municipal Utilities and Engineering Director; Reggie Brown, Deputy Fire Chief; Stephen Crane, Deputy Police Chief; Tabitha Crocker, Facilities and Community Services Director; Robert Meteau, HR/Risk Management Director
Mayor Saucedo called the meeting to order and explained that comments could be presented in-person, via Zoom, via cell phone or landline. He offered the public an opportunity to provide comment on any item on the agenda for the closed session.
PUBLIC COMMENT
Existing Litigation - Steve Rogers addressed Item C.3, regarding the existing litigation related to Chiakowsky, et, al. v. City of Redlands, stating he had raised concerns about the engineering designs of the intersection in question at the time of its construction. He thought it unsafe and pointed to the fact that the director overseeing the project was not a licensed engineer. He said the City should settle this litigation sooner rather than later.
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION PURSUANT TO GOVERNMENT CODE SECTIONS 54956.9(d)(2) and (e)(3): A point has been reached where, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the local agency, based on the receipt of a government claim from claimant Crystal Adrianna Martinez threatening litigation (copy available for public inspection in City Clerk’s Office).
Conference with legal counsel: Anticipated Litigation - Government Code §54956.9(d)(2)(e)(2) (Assistant City Manager McConnell)
One Case:
a. Facts and circumstances: Consideration of Workers Compensation claim filed by Roy Williamson.
Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1) CC_RFA_May 20, 2025
Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1) (City Attorney Garcia)
One Case:
Chiakowsky, et, al. v. City of Redlands, et al., San Bernardino Superior Court, Case No.
CIVSB2402748
1. RECONVENE CITY COUNCIL MEETING
The meeting reconvened at 6:00 P.M. The invocation was provided by Council Member Barich, and the Pledge of Allegiance to the American flag was conducted by Kimberly Elementary School students.
CLOSED SESSION REPORT
City Attorney Garcia announced that no reportable action was taken during the closed session.
PUBLIC COMMENT
Together for Redlands - Michael Paisner stated that the local group, Together for Redlands, should not be confused with a different organization called Stronger Together Now. He added that Together for Redlands has been the victim of hate speech and ongoing vilification. He urged the Council to condemn acts of hatred.
Unsafe Cyclists - Bruce Laycook described witnessing cyclists who are engaging in highly unsafe activities while riding in the streets, scaring drivers, weaving in and out of traffic and popping wheelies. He also said he has seen numerous cyclists riding without helmets, and he requested the Police Department investigate these matters.
Eco-Arts Proposal Community Garden - Nine people, including Brian Ball, Brenda Spoelstra, Danielle Wallis, Daniel Gohman, Young Min Kim, Abbie Bosworth, Erin Benson, Doris Dialon, Alejandro Gutierez Chavez of the Arts Council of San Bernardino highlighted a proposed project to create and establish an eco-arts community garden/home at Sylvan Park. The intent is to utilize the historic structure near the Skate Park and develop a vibrant space where people could enjoy the arts, culture, music, and a community garden. Grant money has already been secured, and they pushed for the Council to consider their plan.
Gender Identity - Gregory Brittain stated he believes there are two genders and only two genders. He thought there was an assault on truth and that young people were confused by the dialogue regarding gender identity.
Appreciation of Diversity - Jennifer, via zoom, thanked Council Member Davis for advocating for all people within the community.
CONSENT CALENDAR
CC_RFA_May 20, 2025
Minutes
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously approved, by roll call vote, the regular meeting minutes of May 6, 2025.
Vote: 5 - 0 Passed
League of California Community Services Policy Report
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously approved, by roll call vote, to receive and file the conference report by Mayor Saucedo for the League of California Community Services Policy Committee meeting held on March 28, 2025.
Vote: 5 - 0 Passed
Software Integration Agreement
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously approved, by roll call vote, the Sole Source Agreement with NewEdge Services, LLC for Software Integration between Cityworks Server and Tyler Munis ERP and other professional services for a total contract not to exceed $59,300, with the option to extend the agreement for future related services.
Vote: 5 - 0 Passed
Sales, Use & Transactions Tax Audit Services Agreement
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously approved, by roll call vote, the Professional Services Agreement for Sales, Use and Transactions Tax Audit and Consulting Services with Hinderliter De Llamas & Associates for a period of three (3) years with two (2) one-year Extended Term options in a total amount not-to-exceed $113,300.
Vote: 5 - 0 Passed
Emergency Medical Services Field Internship Agreement
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously approved, by roll call vote, the Emergency Medical Services Field Internship Agreement between the City of Redlands and the San Bernardino Community College District (Crafton Hills College), designating the Redlands Fire Department as a Paramedic Clinical Field Internship Training Site for a five-year period, from July 1, 2025, through June 30, 2030.
Vote: 5 - 0 Passed
Resolution No. 8691 Staff Vacancies, Recruitment and Retention CC_RFA_May 20, 2025
Resolution No. 8691 Staff Vacancies, Recruitment and Retention
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously approved, by roll call vote, Resolution No. 8691 establishing the policy for reporting on Staff Vacancies and the City’s Recruitment and Retention Efforts to comply with Government Code Section 3502.3 and Assembly Bill 2561.
Vote: 5 - 0 Passed
U of R Event Services Agreement for RESA
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously determined, by roll call vote, that approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the Event Services Agreement with the University of Redlands to conduct the Redlands Emergency Services Academy at the University's facility.
Vote: 5 - 0 Passed
Intergovernmental Purchase Getac Mobile Data Computers
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously approved, by roll call vote, an Intergovernmental Purchase of Getac Mobile Data Computers from Code 3 Technologies in the amount of $53,648.25.
Vote: 5 - 0 Passed
COMMUNICATIONS
2025 City County SBCTA Conference Report
Mayor Saucedo reported on his experiences at the 2025 City County Conference of the San Bernardino County Transit Authority (SBCTA) held May 8-9, 2025 in Lake Arrowhead. The City County Conference brings together elected officials and agency staff to discuss cooperative regional transportation planning and work towards furthering an efficient multi-modal system in the County. Sessions he attended included: Proposition 36 Implementation and Impacts; Disaster Response: Lessons Learned through Fire and Ice; and The Evolving Industrial Landscape: New Challenges and New Opportunities.
SCAQMD Proposed Amended Rules 1111 & 1121
Mayor Pro Tem Shaw explained that his request for Council to consider taking action regarding South Coast Air Quality Management District's (SCAQMD) Proposed Amended Rule 1111 (PAR 1111) and Proposed Amended Rule 1121 (PAR 1121) was introduced during the March 18, 2025 meeting and again discussed on April 1, 2025. The Council agreed to table the matter on both occasions, to allow additional time to review the revised SCAQMD proposals and to hear SCAQMD's presentation to the San Bernardino Council of Governments (SBCOG) at their April 2 meeting, related to the impacts of the PARs implementation. The CC_RFA_May 20, 2025
PARs seek to transition to zero-emission space and appliances, based on future effective dates when existing appliances need to be replaced.
At the April 2 SBCOG Board meeting, staff reminded the Board that at their January 8, 2025, Board meeting, they received a presentation from SCAQMD regarding PAR 1111 and 1121 and that on that same date, the Board adopted Resolution No. 25-059 opposing the PARs.
Comments received from Board members at the April 2 meeting were overwhelmingly opposed to the PARs. As the SCAQMD presentation was a receive and file item, no action was taken to withdraw Resolution No. 25-59 and SBCOG's opposition to the PARs remains in place.
Furthermore, on April 2, the Redlands Chamber of Commerce's Government Review Committee meeting, the Committee voted to join the Cost of Living Council in opposition to PARs 1111 and 1121. In addition to SBCOG and the Redlands Chamber of Commerce, a number of neighboring agencies in Southern California have submitted letters of opposition to PARs 1111 and 1121, including the cities of Anaheim, Corona, Temecula, Upland, and Yorba Linda.
As public comment, Michael Paisner, Aura Vasquez, Jennifer representing the Sierra Club, Vanessa Villanueva, DeForest Barnette and Bruce Laycook supported the SCAQMD proposed rules and urged the Council to reject the letter of opposition put forward by Mayor Pro Tem Shaw. They spoke of the need for programs to reduce NOx emissions and the importance of seeking ways to transition away from fossil fuels. They suggested that by transitioning away from gas water heaters and furnaces, the rules work to save lives and eliminate "silent killers" found in homes. They pointed out that this region has the worst air pollution in the nation and to avoid serious medical outcomes, action must be taken to promote a safer and cleaner community.
Dale Broome and Gregory Brittain spoke in opposition to PARs 1111 and 1121, citing the rules placed economically harmful restrictions on homeowners and businesses, imposed compliance standards for NOx emissions that are technologically and economically unfeasible for natural gas appliance manufacturers to meet, and posed significant infrastructural challenges to an already overburdened electrical power grid. They questioned who would be funding the rebates and thought it ultimately would be the taxpayers.
Council Member Davis thanked everyone who spoke. She thought that voting against the SCAQMD programs would be in opposition to the City's Climate Action Plan, and she would not be voting to support the letter in opposition to PARs 1111 and 1121. Council Members raised concerns related to the overall costs of the program and the viability of relying on one energy source.
On motion of Mayor Pro Tempore Marc Shaw, seconded by Council Member Paul Barich, the City Council authorized, by roll call vote, the Mayor to sign a letter to SCAQMD on behalf of the City Council in opposition to Proposed Amended Rule 1111 and Proposed Amended Rule 1121.
Vote: 4 - 1 Passed
NAY: Council Member Denise Davis
PUBLIC HEARINGS
CC_RFA_May 20, 2025
Resolution No. 8683 Traffic Survey Report & Ordinance No. 2982 Prima Facie Speed Limits
Mayor Saucedo declared the meeting open as a public hearing and called on Municipal Utilities and Engineering Director Harris to provide details of Resolution No. 8683 adopting the 2024 Engineering & Traffic Survey report and Ordinance No. 2982 amending Chapter
10.24 of the Redlands Municipal Code confirming prima facie speed limits for specified city streets.
On December 6, 2022, the City Council adopted Ordinance No. 2946, which amended RMC Chapter 10.24.030 to update speed limits throughout the City. At that time, the Council directed staff to re-evaluate speed limits following the full implementation of Assembly Bill 43 (AB 43), which grants cities greater flexibility in setting speed limits to improve roadway safety, particularly in areas with high pedestrian activity or with a history of reported traffic accidents. Prior to AB 43, speed limits were strictly determined by the 85th percentile speed.
The 2024 Engineering and Traffic Survey (2024 E&TS) incorporates AB 43 provisions to ensure that appropriate speed limits are established for specific roadway conditions and safety priorities while remaining compliant with State law.
The findings of the speed surveys conducted across various street segments, were presented to the Traffic and Parking Commission (TPC) on January 23, 2025. Open house events were hosted on February 8 and February 13, 2025, to solicit public feedback on the 2024 E&TS. The TPC conducted a final review of the study on March 27, 2025, and voted 4:1 to recommend City Council approval of the 2024 E&TS. The 2024 E&TS report provides a comprehensive analysis of speed limits throughout the City and recommends speed limit reductions on fifty-five roadway segments in accordance with applicable State laws.
Council Member Tejeda was pleased with the recommended speed limit reductions on so many roads that were scattered throughout every district in the City. Council Member Barich asked whether the speed limits could be reduced by another 5 mph. Director Harris and City Manager Duggan explained that the City must remain in compliance with the law. Deviating too far below the 85th percentile could artificially create speed traps.
As public comment, Kevin Morningstar said he had thoroughly reviewed the 2025 E&TS report but expressed concerns about some of the report's conclusions. There was a lack of correlation between accident data and posted speed limits, possibly indicating that accidents were not speed-induced, but instead driver-related. He requested the Council send the matter back to the TPC for further review. Michael Paisner warned that establishing different speed limits on certain sections along one road could cause driver confusion and create a potential speed trap. Bruce Laycook suggested the Council focus on changing driver behavior and their speeding habits. Changing posted speed limits will not necessarily change driving behavior on its own, and he recommended educating the public and issuing warning tickets as a more effective way to change behavior. With no further comments, Mayor Saucedo closed the public hearing. Council Members offered their perspectives and held a brief discussion about delaying the vote, but ultimately, they agreed to support the proposed resolution and ordinance.
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the CC_RFA_May 20, 2025
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously determined, by roll call vote, that the approval of Resolution No. 8683, and introduction of Ordinance No. 2982 are exempt from environmental review pursuant to Sections 15061(b)(3) of the California Environmental Quality Act; approved Resolution No. 8683 adopting the 2024 Engineering & Traffic Survey report and rescinding Resolution No. 8348; and introduced Ordinance No. 2982, amending Chapter 10.24 of the Redlands Municipal Code confirming prima facie speed limits for specified city streets.
Vote: 5 - 0 Passed
NEW BUSINESS
Traffic Signal Systems Maintenance Agreement Amended
Facilities and Community Services Director Crocker explained the need for the First Amendment to the Non-Professional Services Agreement with Yunex LLC, for Traffic Signal Systems Maintenance, to increase the Contractor's scope of services and compensation for additional services in the amount of $340,000. With the introduction of new technology and the development of the Redlands Passenger Rail Project (RPRP), maintenance has become more specialized and complex, requiring specialized services to establish and maintain.
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously approved, by roll call vote, the First Amendment to the Non-Professional Services Agreement with Yunex LLC, for Traffic Signal Systems Maintenance, to increase the Contractor's scope of services and compensation for additional services in the amount of $340,000.
Vote: 5 - 0 Passed
Recycled Water Supply Agreement with SCE
Staff requested this item be pulled from the agenda, and it will be presented to the City Council at a future meeting.
FY 25/26 MUED Annual Purchase Orders
Municipal Utilities and Engineering Director Harris reviewed the FY 25/26 MUED Annual Purchase Orders for a total amount not-to-exceed $4,852,000. MUED operates and maintains critical water and wastewater utility infrastructure and facilities throughout the City's service area. The vendors will provide miscellaneous repair and maintenance supplies, chemical and laboratory products, specialized departmental materials, and on-call maintenance and contractual services on an as-needed basis.
On motion of Council Member Eddie Tejeda, seconded by Mayor Mario Saucedo, the City Council unanimously determined, by roll call vote, that approval of the FY 25/26 MUED Annual Purchase Orders is exempt from environmental review pursuant to Section 15301 of the State’s Guidelines implementing the California Environmental Quality Act; and approved the FY 25/26 MUED Annual Purchase Orders for an amount not-to-exceed $4,852,000.
CC_RFA_May 20, 2025
Vote: 5 - 0 Passed
Water Meter Replacement Project Agreement Amendment
Municipal Utilities and Engineering Director Harris introduced the First Amendment to the Non-Professional Services Agreement with Ferguson Enterprises, LLC for the Water Meter Replacement Project to increase the total compensation amount by 2.5% to $6,915,828.08. The Project is ninety-five percent complete and staff is able to read water meters remotely as soon as they are installed. Throughout this final Project phase, several bid item quantity discrepancies were discovered. The original bid schedule underestimated the actual number of water meter vault lids, 3/4", 1", and 2" water meters and registers to be replaced within water meter reading routes 22 and 23. A First Amendment is necessary to adjust the Agreement total compensation to reconcile actual Project costs before the Project is completed. The Amendment revises the total compensation to $6,915,828.08, an increase of $168,570.12 (2.5 %) to the original Agreement's total compensation.
On motion of Mayor Pro Tempore Marc Shaw, seconded by Council Member Paul Barich, the City Council unanimously determined, by roll call vote, that approval of the First Amendment to the Non-Professional Services Agreement with Ferguson Enterprises, LLC is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the First Amendment to the Non-Professional Services Agreement with Ferguson Enterprises, LLC for the Water Meter Replacement Project to increase the total compensation amount by 2.5% to $6,915,828.08.
Vote: 5 - 0 Passed
COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES
Mayor Saucedo attended a Town Hall meeting hosted by Congressman Pete Aguilar, the Public Market grand opening, enjoyed reading to young children at Mountain Grove Plaza, the Boards and Badges event at the skatepark, Taco Bell's grand re-opening, participated in the Blessing Center's Hike for Hope, and he and City Manager Duggan met with Assemblymember Robert Garcia.
Mayor Pro Tem Shaw enjoyed the Library Days event and invited everyone to come downtown on Sunday, May 25 for the annual Redlands Firefighters Car Show.
Council Member Barich enjoyed the Library Days event and attended the Library Board meeting, adding that the Museum of Redlands is moving closer to being completed.
Council Member Tejeda participated in a neighborhood meeting to discuss residents' concerns about new development along Stuart Street downtown, and he attended the local Teamster meeting.
Council Member Davis enjoyed the Library Days event, the Boards and Badges event at the skatepark, and the Blue Zone program kickoff in Riverside. She reminded everyone that the Blue Zone program in Redlands had been extended, and she encouraged the community to participate in a healthy walk on Saturday mornings at Brookside Park.
CC_RFA_May 20, 2025
ADJOURNMENT
Mayor Saucedo adjourned the City Council meeting at 7:51 P.M. in memory of Dan McHugh, who passed away last week. Dan retired in 2022, after serving 28 years as the City Attorney and the principal legal advisor to the City Council, City Manager and all operations. He was appointed in 1994 and worked alongside eighteen separate city councils. He witnessed the tremendous change in the city over nearly three decades and was intricately involved in the most important developments within the community. He held a tremendous amount of institutional knowledge, and it is hard to overstate his role in the City. He will be remembered as a highly intelligent man, with a dry wit and an incredible work ethic, and he will be greatly missed. The next regular meeting of the City of Redlands City Council will be held on June 3, 2025.
REDLANDS FINANCING AUTHORITY
Chairperson Saucedo called the meeting to order and offered anyone present the opportunity to address the Board on any subject not already on the agenda, within the jurisdiction of the Redlands Financing Authority.
PUBLIC COMMENT
None forthcoming
Minutes
On motion of Board Member Barich, seconded by Board Member Davis, the minutes of the regular meeting of January 21, 2025 were unanimously approved, by roll call vote.
Vote: 5 - 0 Passed
ADJOURNMENT
There being no further business, the Redlands Financing Authority adjourned at 7:52 P.M. The next regular meeting of the Agency will be held on September 16, 2025.
CC_RFA_May 20, 2025