Redlands City Council
October 7, 2025

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August 27, 2025
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ATTACHMENT B
AERIAL

PHOTOGRAPH
OSC 25-01
1320 MALACHITE AVE
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RESOLUTION NO. 8718

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS DETERMINING OUTSIDE CITY CASE NO. 25-01 IS CONSISTENT WITH THE

REDLANDS GENERAL PLAN AND THE PUBLIC HEALTH, SAFETY, WELFARE

AND BEST INTERESTS OF THE CITIZENS OF REDLANDS ARE SERVED BY THE CONTINUED PROCESSING OF OUTSIDE CITY CASE NO. 25-01 WHEREAS, Nasimul Anwar and Marina Kozanova have filed an application for an Outside City Case No. 25-01 with the City of Redlands for a water connection for a proposed single family residence on a vacant parcel located at 1320 Malachite Avenue in the unincorporated community of Mentone (APN: 029 8- 145-30-0000) ; and

WHEREAS, Nasimul Anwar and Marina Kozanova have concurrently applied for a pre-annexation agreement with the Development Services Department;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. The City Council hereby determines that approval of this Resolution is exempt from review under California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15303(a) and 15319(b) as CEQA exempts the conversion of small structures and the annexation of lots for exempt facilities.

Section 2. The City Council hereby determines that O utside City Case No. 25-01 is consistent with the City of Redlands General Plan and the public health, safety, welfare and best interests of the citizens of Redlands are served by the City’s continued processing of the application; and

Section 3. The City Council hereby directs staff to p repare a pre -annexation agreement for 1320 Malachite Avenue in the unincorporated community of Mentone (APN: 0298-145-30-0000).

ADOPTED, SIGNED AND APPROVED this 7th day of October, 2025.

______________________________
Mario Saucedo, Mayor
ATTEST:

______________________________
Jeanne Donaldson, City Clerk

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I:\cmo\Resolutions\8718-Countined Processing of Outside City Case NO. 25-01.docx-jl I, Jeanne Donaldson, City Clerk of the City of Redlands, do hereby certify that the foregoing Resolution was duly adopted by the City Council at a regular meeting thereof held on the 7th day of October, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Jeanne Donaldson, City Clerk

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RESOLUTION NO. 8719

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING PRE-ANNEXATION AGREEMENT NO. 24-02, RELATED TO

OUTSIDE CITY UTILITY CONNECTIONS FOR WATER SERVICE FOR A LOT LOCATED AT 1320 MALACHITE AVENUE (APN: 0298-145-30-0000),

WITHIN THE UNINCORPORATED COMMUNITY OF MENTONE WITHIN
SAN BERNARDINO COUNTY.

WHEREAS, Nasimul Anwar and Marina Kozanova have filed an application for Outside City Case No. 25-01 and Pre -Annexation No. 25-01 with the City for an outside City utility connection for a 0.35 acre parcel located at 1320 Malachite Avenue (APN: 0298-145-30-0000) in the unincorporated community of Mentone within San Bernardino County; and

WHEREAS, on October 7, 2025, the City Council found that Outside City Case No. 25- 01 was consistent with the City ’s General Plan and determined the public health, safety, welfare of the residents of Redlands would be served by the City’s continued processing of the Outside City Case application, determined that the City of Redlands was acting as a Responsible Agency under the California Environmental Quality Act, and directed staff to prepare a Pre -Annexation Agreement; and

WHEREAS, the subject property’s land use designation in the 2035 General Plan is Low Medium Density Residential and the proposed project is consistent with the 2035 General Plan land use designation; and

WHEREAS, the pro posal is not subject to environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15301(a) for existing facilities and Section 15319 pertaining to annexations of existing facilities and lots for exempt facilities.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

SECTION 1. The City Council of the City of Redlands hereby determines that the proposed Pre -Annexation Agreement is not subject to environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15301 (Existing Facilities) and Section 15319 (Annexations of Existing Facilities and Lots for Exempt Facilities).

SECTION 2. The City Council hereby approve s Pre-Annexation No. 24-02 (Exhibit A) for the provision of water service to enable development of a water service connection for an proposed single family residence on the lot located at 1320 Malachite Avenue (APN: 0298-245- 30-0000) in the unincorporated community of San Bernardino County.

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ADOPTED, SIGNED AND APPROVED this 7th day of October, 2025.

______________________________
Mario Saucedo, Mayor
ATTEST:

______________________________
Jeanne Donaldson, City Clerk

I, Jeanne Donaldson , City Clerk of the City of Redlands, do hereby certify that the foregoing Resolution was duly adopted by the City Council at a regular meeting thereof held on the 7th day of October, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Jeanne Donaldson, City Clerk

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EXHIBIT A

Pre-Annexation Agreement
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RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:

CITY CLERK'S OFFICE

CITY OF REDLANDS
P.O. BOX 3005
REDLANDS, CA 92373

(THIS SPACE FOR RECORDER'S USE ONLY)

AGREEMENT FOR ANNEXATION AND PROVISION

FOR CITY UTILITY SERVICES

This Agreement for Annexation and Provision of City Utility Services (“Agreement”) is made and entered into this 7th day of October, 2025, by and between the City of Redlands, a municipal corporation organized and existing under the laws of the State of California (“City”) and Nasimul Anwar and Marina Kozanova, Husband and Wife as Joint Tenants, (“Property Owner”). City and Property Owner are sometimes individually referred to herein as a “Party” and, together, as the “Parties.”

RECITALS

WHEREAS, to provide for orderly planning, City (1) has the authority pursuant to Government Code sections 65300 and 65301 to include within its General Plan property outside its boundaries which is in City's sphere of influence or, which in City's judgment, bears a relation to its strategic planning, and (2) also has the authority pursuant to Government Code section 65859 to pre -zone property within its sphere of influence for the purpose of determining the zoning designation that will apply to such property in the event of a subsequent annexation of the property to City; and

WHEREAS, California case law, including but not limited to, Dateline Builders, Inc. v.

City of Santa Rosa (1983) 146 Cal. App. 3d, 520 and County of Del Norte v. City of Crescent City (1999) which state in relevant part that it is not against the law or public policy for a city or county to use utilities as a tool to manage growth, provides that a city has no obligation, and may use its sole discretion, to extend utility services outside its corporate boundaries; and

WHEREAS, Property Owner owns a parcel of land generally located at 1320 Malachite Avenue and identified as county of San Bernardino Assessor’s Parcel Number 0298-145-30-0000 (“Property”) in the unincorporated area of the county of San Bernardino within the City’s sphere of influence, as described in Exhibit “A” titled “Site Plan” and Exhibit “B” titled “Grant Deed” has made a request and application to City to receive water service for property located in the unincorporated area of the county of San Bernardino, and has provided evidence satisfactory to City that Property Owner is the fee owner of the Property; and

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2 I:\cmo\Agreements\Nasimul Anwar and Marina Kozanova-FY2526-040.docx-jl WHEREAS, Government Code section 56133 authorizes the City to provide new or extended utility services by contract outside its jurisdictional boundaries if it first receives written approval from the Local Agency Formation Commission for San Bernardino County (“LAFCO”), and provides that LAFCO may authorize City to provide such services within City's sphere of influence in anticipation of a later change of organization; and

WHEREAS, City's General Plan and Chapter 13.60 of the Redlands Municipal Code establish policies and procedures for the approval of City utility services to properties located within the City's sphere of influence and require, among other things, the owner of the property to be served to enter into an agreement, and record the same in the official records of the county of San Bernardino, requiring the property owner to annex the property to City upon certain conditions; and

WHEREAS, City has prepared a General Plan for the unincorporated area in which the Property is located to provide for the orderly planning of such area, and has determined that the proposed development of the Property is consistent with the goals and polic ies of City's General Plan; and

WHEREAS, it is the policy and goal of City to discourage and not facilitate development in City's sphere of influence which is unwilling and/or fails to comply with City's General Plan and City's development standards by refusing to extend utility services in such instances; and

WHEREAS, pursuant to the requirements of Chapter 13.60 of the Redlands Municipal Code and in consideration for City's agreement to extend utility services outside its jurisdictional boundaries to the Property, Property Owner has entered into this Agreement to provide assurances to City that connection to City’s domestic water system will occur in accordance with the Redlands General Plan and the development standards of the Redlands Municipal Code, and that the Property shall be annexed to City in accordanc e with this Agreement's terms, provisions and conditions;

NOW, THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt of which is hereby acknowledged, the City and Property Owner agree as follows:

AGREEMENT

1. Recitals. The foregoing recitals are true and correct.

2. Provision of Utility Services. City agrees to provide domestic water service to the Property consistent with the terms and conditions of this Agreement, provided that the connection complies with all rules and regulations of City governing the extension and provision of utility services to properties located outside City’s boundaries at the time a request by Property Owner for application for a water connection is approved by City's Municipal Utilities and Engineering Department. Nothing herein represents a commitment by City to provide such service unless and until Property Owner complies with all such rules and regulations. As a condition of approval of an application for water connection, and prior to receiving any service, Property Owner agrees to Redlands Regular Meeting of 10-07-25
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3. Agreement to Develop by City Standards. In consideration of City’s agreement to provide City water service to the Property, Property Owner shall develop the Property in accordance with the Redlands General Plan and any applicable development standards of the Redlands Municipal Code.

4. Agreement to Annex. In consideration of City's agreement to provide City water service to the Property, Property Owner hereby irrevocably consents to annexation of the Property to City and agrees it shall take any and all reasonable and necessary actions, and fully and in good faith cooperate with City, to cause the annexation of th e Property to City. Property Owner and City agree that in the event City initiates an annexation of the Property, City shall be responsible for the costs of such annexation. In all other instances where the annexation of the Property is proposed to City, Property Owner shall be responsible for such costs.

5. Payment of Fees. As a condition of receiving domestic water service from City, Property Owner shall pay to City all then -established applicable development impact fees, water acquisition fees, and user fees specifically for such domestic water service.

6. Taxes and Assessments. Property Owner hereby consents to the imposition of, and agrees that Property Owner shall pay, all taxes and assessments imposed and/or levied by City which may be applicable to the Property at the time the Property is annexed to City.

7. Recordation. By entering into this Agreement, Property Owner and City acknowledge and agree that, among other things, it is the express intention of the Parties that any and all successors in interest, assigns, heirs and executors of Property Owner shall have actual and constructive notice of Property Owner's obligations under, and the benefits and burdens of, this Agreement. Therefore, this Agreement and any amendments hereof, shall be recorded in the official records of the county of San Bernardino. Property Owner further agrees that City shall, at the sole cost of Property Owner, have the right to cause the recordation of this Agreement.

8. Breach/Failure to Annex In the event Property Owner fails to comply with its obligations under this Agreement or takes any action to protest, challenge, contravene or otherwise breach any of its obligations or representations under this Agreement, City shall have the right to, without any liability whatsoever, cease the provision of City utility services to the Property. This right shall be in addition to any other legal or equitable relief available to City.

9. Not a Partnership. The Parties specifically acknowledge that Property Owner’s development of the Property is a private project, that neither Party is acting as the agent of the other in any respect hereunder, and that each Party is an independent contracting entity with respect to the terms, covenants and conditions contained in this Agreement. No partnership, joint-venture or other association of any kind is formed by this Agreement. The only relationship between City and Property Owner is that of a governmental entity regulating the development of private property and the owner of such property.

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10. Indemnity and Cost of Litigation.

A. Property Owner agrees to and shall hold City, and its elected and appointed officials, officers, agents, and employees free and harmless from any and all liability for damage or claims for damage for personal injury, including death, and claims for propert y damage which may arise from the operations, errors, or omissions of Property Owner or those of its contractors, subcontractors, agents, employees or any other persons acting on Property Owner's behalf which relate to development of the Property. Property Owner agrees to and shall defend, indemnify and hold harmless City, its elected officials, officers, agents, employees and representatives from all actions for damages caused or alleged to have been caused by reason of Property Owner’s acts, errors or om issions in connection with the development of the Property. This hold harmless agreement applies to all damages and claims for damages suffered or alleged to have been suffered by reason of Property Owner’s or its representatives’ acts, errors or omission s regardless of whether or not City supplied, prepared or approved plans or specifications relating to the development of the Property and regardless of whether or not any insurance policies of Property Owner relating to such development are applicable.

B. Property Owner shall defend, at its expense, including attorneys' fees, indemnify and hold harmless City, and its elected and appointed officials, officers, agents and employees from any claim, action or proceeding against any of them to attack, set aside , void or annual the approval of this Agreement or the approval of any permit or entitlement granted in furtherance of this Agreement. City may, in its sole discretion, participate in the defense of any such claim, action or proceeding.

11. Liquidated Damages. In the event that the property is not annexed to City in accordance with the terms of the Agreement, the then existing owner of the Property shall pay each year to City, as liquidated damages, a sum equal to the property taxes and any sales taxes the City would have received had the Property been annexed. Failure to make such liquidated damages payments shall be good cause for City to cease service to the Property.

12. Section Headings. All section headings and sub -headings are inserted for convenience only and shall not affect any construction or interpretation of this Agreement.

13. Governing Law. This Agreement and any dispute arising hereunder shall be governed by and construed in accordance with the laws of the State of California.

14. Attorneys' Fees. In the event any action is commenced to enforce or interpret the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys' fees, including fees f or a Party’s use of in-house counsel.

15. Binding Effect. The burdens of this Agreement bind and the benefits of this Agreement inure to the assigns and successors in interest of the Parties.

16. Authority to Execute. The person or persons executing this Agreement warrant and Redlands Regular Meeting of 10-07-25
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17. Waiver and Release . Property Owner hereby waives and releases any and all claims it may have against City, and its elected and appointed officials, officers, employees and agents with respect to any City actions or omissions relating to the development of the Property, and the Parties’ entry into, and execution of, this Agreement. Property Owner makes such waiver and release with full knowledge of Civil Code Section 1542, and hereby waives any and all rights thereunder to the extent of this waiver and release, of such Section 1542 is applicable. Civil Code Section 1542 provides as follows:

"A general release does not extend to claims which the creditor does not know or suspect to exist in his or her favor at the time of executing the release, which if known by him or her must have materially affected his or her settlement with the debtor."

18. Construction. The Parties agree that each Party and its counsel have reviewed this Agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting Party shall not apply in the interpretation of this Agreement. The Parties further agree that this Agreement represents a voluntary "arms-length" transaction agreed to by and between the Parties and that each Party has had the opportunity to consult with legal counsel regarding the terms, conditions and effect of this Agreement.

19. Entire Agreement. This Agreement sets forth and contains the entire understanding and agreement of the Parties as to the matters contained herein, and there are no oral or written representations, understandings or ancillary covenants or agreements which are not containe d or expressly referenced herein, and no testimony or evidence of any such representations, understandings or covenants shall be admissible in any preceding of any kind or nature to interpret or determine the terms or conditions of this Agreement.

CITY OF REDLANDS PROPERTY OWNER

By: ___________________________ By: _____________________________ Mario Saucedo, Mayor Nasimul Anwar, Owner

By: _____________________________
Marina Kozanova, Owner

ATTEST:

By: ___________________________
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7 I:\cmo\Agreements\Nasimul Anwar and Marina Kozanova-FY2526-040.docx-jl EXHIBIT “A”

SITE PLAN

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GRANT DEED

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City Council Meeting I. 7.

DATE: 10/07/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Notice to conduct an annual review of approved Development Agreements in accordance with Chapter 18.220 of the Redlands Municipal Code (Development Services Director Desatnik) MOTION(S):

If the City Council determines that the staff recommendation is appropriate, the following motion is provided:
"I move to receive and file this notice."
RECOMMENDATION:

Staff recommends that the City Council acknowledge receipt of the notice that the following Development Agreements will be subject to an annual review for calendar year 2024 in accordance with Chapter 18.220 of the Redlands Municipal Code (RMC):

Mountainview Power Company1.

Robertson's Ready Mix, Ltd2.

Cemex Construction Materials, L.P.3.

Cal-Red Facility, LLC, a Delaware limited liability company, and Redlands Health Services and AV Associates

4. Redlands Community Hospital5.

ESRI (Environmental Systems Research Institute)6.

VPV State Street Village, LLC.7.

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DISCUSSION:

Redlands Municipal Code Section 18.220.180 establishes the requirement for an annual review of approved Development Agreements. This provision provides that the City shall review Development Agreements at least once every twelve (12) months from the date of their approval. Pursuant to Government Code Section 65865.1, the applicant for a Development Agreement has the duty to demonstrate its good faith compliance with the terms of the Development Agreement at the time of the review. The City’s cost for the annual review is paid by the applicant. There are currently seven (7) active Development Agreements that have been in effect for at least one year with the City.

The following provides a brief summary of each current Agreement:

Mountainview Power Company - This project is a steam electric power-generating facility operated by Southern California Edison, located at the northeast corner of San Bernardino Avenue and Mountain View Avenue. The Agreement became effective on October 24, 2000, and extends for a 30-year period.

1. Robertson's Ready Mix, Ltd - This agreement implements a business license tax payable to the City quarterly, based on the tonnage mined by Robertson's within the City of Redlands. The Agreement was approved by the City Council on July 17, 2001, and remains in effect for a 65-year period.

2. Cemex Construction Materials, L.P. - This Agreement implements a business license tax payable to the City quarterly, based on tonnage mined or processed within the City of Redlands. The Agreement was approved by the City Council on July 17, 2001, and remains in effect for a 65-year period.

3. Cal-Red Facility, LLC, a Delaware limited liability company; Redlands Health Services, a California Corporation; and AV Associates, a California Limited Partnership - This Agreement is for the operation and future expansion of the Assistencia Villa, a licensed Skilled Nursing Facility located on Barton Road. The Agreement was approved by the City Council on December 2, 2003, and the term of the Agreement is for 30 years.

4. Redlands Community Hospital - This Agreement addresses implementation of the long-range plan for the expansion of Redlands Community Hospital. The Agreement was approved by the City Council on December 2, 2003, and the term of the Agreement is for 30 years.

5. Environmental Systems Research Institute (ESRI) – This Agreement addresses the long-term development and expansion of the ESRI corporate headquarters, located at 380 New York Street. The Agreement was approved by the City Council on July 5, 2005, and remains in effect for 30 years.

6. VPV State Street Village - This Agreement addresses development of the7.

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VPV State Street Village - This Agreement addresses development of the State Street Village project (on the former Redlands Mall property). The Agreement was approved by the City Council on July 19, 2022, and remains in effect for 15 years.

7. Staff is required under RMC Section 18.220.180 to first provide notice to the City Council, at a regularly scheduled meeting, that a Development Agreement will undergo an annual review in accordance with this chapter. Since these agreements all have different anniversary dates, staff historically has prepared the annual report for all the agreements at one time. Staff will be contacting the applicants, and return to Council with a review of each Development Agreement for Council's consideration within 60 days.

ALTERNATIVES:

The City Council may continue the matter and request additional information.

STRATEGIC PLAN:

Not applicable.

SUBMITTED BY:

Brian Desatnik, Development Services Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Chris Boatman, Assistant City Manager
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Sean Reilly, Principal Planner
Fiscal Impact
Fiscal Year: 24-25
Revenue Generating: No
Appropriation Required Y/N: No
Discussion:

No fiscal impact to the General Fund. The cost of the annual review will be paid by the applicants.

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City Council Meeting I. 8.

DATE: 10/07/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a First Amendment to the Agreement with CelPlan Technologies Incorporated for Video Management System
Replacement (Management Services/Finance Director Garcia) MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move that the City Council approve a First Amendment to the Agreement with CelPlan Technologies Incorporated for Video Management System Replacement.

RECOMMENDATION:

Staff recommends that the City Council approve the First Amendment to the Agreement with CelPlan Technologies Incorporated for Video Management System Replacement in the amount of $119,020.

DISCUSSION:

In October 2024, the City Council approved an agreement with CelPlan Technologies Inc. to implement a comprehensive replacement of the City's Video Management System. This initiative introduced a modern, city-wide video surveillance solution designed to enhance public safety and operational efficiency.

Over the past year, CelPlan has undertaken a full-scale redesign of the system, including the deployment of a new wireless network to support seamless connectivity for camera equipment across the city. As part of this upgrade, all existing cameras in the downtown core and surrounding perimeter areas were replaced with high-definition units, significantly improving the City's ability to monitor high-traffic zones and respond to incidents more effectively.

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monitor high-traffic zones and respond to incidents more effectively.

During the initial phase of implementation, City staff identified several additional locations, particularly within the downtown area where expanded camera coverage would further support public safety efforts. These sites require new wireless infrastructure to accommodate the additional camera feeds.

The proposed amendment, totaling $119,020, would fund the installation of these supplemental cameras and the necessary network enhancements, ensuring broader coverage and continued improvement of the City's surveillance capabilities.

ALTERNATIVES:

The City Council may deny the motion and provide alternative direction to staff.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

Danielle Garcia, Management Services/Finance Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
PREPARED BY:

Eric Owens, Information Technology Manager

Fiscal Impact
Fiscal Year: FY25-26
Revenue Generating: No
Appropriation Required Y/N: No
Amount: $119,020
Budgeted Y/N: Yes
Account No.: 604900
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Discussion:

There is sufficient funding in the Division of Innovation & Technology budget to cover the cost of the first amendment to the agreement with CelPlan Technologies, Inc.

Attachments
CelPlan Technologies Inc Professional Services Agreement 10.15.2024 CelPlan Technologies Amendment
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AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of Video Management System Replacement Agreement") is made andenteredin this 15thdayof October, 2024 ("EffectiveDate"), by and betweentheCity of Redlands, a municipal corporation ("City") andCelPlanTechnologieshie, a Virginia corporation. ("Consultant"). City andConsultantaresometimesindividually referred to herein as a "Party" and, together, as the "Parties." In considerationof the mutual promises containedherein, City andConsultantagreeasfollows:

ARTICLE 1— ENGAGEMENT OF CONSULTANT

1. 1 City herebyengagesConsultantto provide aVideo ManagementSystemReplacementthat will includedesigninstallation, configuration, and maintenance servicesfor City (the Services").

1.2 The Servicesshall beperformedby Consultantin aprofessionalmanner, andConsultant representsthat it has the skill and the professionalexpertisenecessaryto provide the Services to City at a level of competency presently maintainedby other practicing professionalconsultantsin theindustryprovidinglike andsimilartypesof Services.

ARTICLE 2 — SERVICES OF CONSULTANT

2. 1 The Servicesthat Consultantshallperform aremoreparticularly describedin Exhibit " A," titled " Scopeof Services," which is attachedheretoand incorporatedhereinby this reference.

2. 2 Consultantshall comply with applicablefederal, stateandlocal laws andregulationsin the performance of this Agreement including, but not limited to, any applicable State prevailing wagelaws.

ARTICLE 3 — RESPONSIBILITIES OF CITY

3. 1 City designatesDanielle Garcia, ManagementServicesDepartmentDirector, as City's representativewith respect toperformanceof the Services, andsuchperson shall havethe authorityto transmitinstructions, receiveinformation, interpretanddefineCity'spolicies and decisions with respectto performance of the Services.

ARTICLE 4 — PERFORMANCE OF SERVICES

4. 1 Consultant shallperform andcompletethe implementation servicesin a prompt and diligent manner in accordance with the schedule set forth in Exhibit ` B," titled " Project Schedule," which is attached heretoandincorporatedhereinby reference.

4.2 The termof this Agreementshallbe for aperiodof one (1) yearfrom the Effective Date of this Agreement ( the " Initial Term"). The City shall havethe option to extend the Initial Term of this Agreementby four (4) additional one-yearterms (each, an "Extended 1 lAemo\ Agreements\ Ce1P1an Technologies Inc Professional services Agreement FY24- 0037. docx- ms Redlands Regular Meeting of 10-07-25
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Term"), onthe sametermsandconditions, by providingwritten noticeto Consultantat leastthirty (30) daysprior to the expiration of the Initial Term or any ExtendedTerm.

4. 3 If Consultant's Servicesincludedeliverableelectronicvisualpresentationmaterials, such materialsshall be deliveredin a form, andmadeavailableto City, consistentwith City Council -adoptedpolicy for the same. It shall be the obligation of Consultant to obtain a copy of suchpolicy from City staff.

ARTICLE 5 — PAYMENTS TO CONSULTANT

5. 1 Compensation: The compensationfor Consultant's performanceof the Servicesshall not exceedthe amount of One Million One Hundred Fifty -Eight Thousand Six Dollars and Twenty Nine Cents ($1,158,006.29) for the Servicesprovided during the Initial Term. This agreementmay be extendedby four ( 4) one-year terms (Extended Terms). Should this Agreementbe extended, the compensationfor Consultant'sperformance for the Services shallnot exceedtheamountof Two HundredThirty -OneThousandSevenHundredFifty - One Dollars and Thirty One Cents ($231, 751.31) for the first Extended Term; Two Hundred Forty -OneThousand Twenty -One Dollars andThirty Six Cents ($241, 021.36) for the secondExtendedTerm; Two Hundred Forty -SevenThousandForty -Six Dollars and Ninety Cents ($247,046.90) for the third ExtendedTerm; andTwo HundredFifty -Three Thousand Two Hundred Twenty -Three Dollars and Seven Cents ($253,223.07) for the fourth ExtendedTerm, bringing the total possible amount of compensationto a not -to - exceedamount of Two Million One -Hundred Thirty -One Thousand Forty -Eight Dollars and Ninety Three Cents ($ 2,131,048.93). For the Initial Term and eachExtendedTerm, City shall pay Consultant on a time and materials basis up to the not to not -to -exceed amount in accordance with the rates specified in Exhibit " C," titled " Schedule of Values," which is attachedhereto andincorporated hereinby this reference.

5. 2 Consultantshallsubmitmonthly invoicesto City describingthe Servicesperformedduring theprecedingmonth. Consultant'sinvoicesshallincludeabrief descriptionofthe Services performed, thedatesthe Serviceswereperformed, thenumberof hoursspentandbywhom, and a descriptionof reimbursableexpensesrelatedto the Services. City shall pay Consultantno laterthanthirty (30) daysafterreceiptandapprovalby City of Consultant's invoice.

5. 3 Any notice or other communication required, or which may be given, pursuantto this Agreement, shall be in writing. Any suchnotice shall be deemeddelivered (i) on the date of delivery in person; (ii) five (5) daysafter depositin first classregisteredmail, with return receiptrequested; (iii) on theactual delivery dateif depositedwith an overnight courier; or iv) on the datesentby facsimile or electronicmail transmission (including PDF), if confirmed with a copy sent contemporaneouslyby first class, certified, registered or expressmail; in eachcaseproperly postedandfully prepaidto the appropriateaddressset forth below, or suchother addressas a Party may provide notice in accordancewith this section:

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CITY:

City Clerk
City of Redlands
35 Cajon Street
P.O. Box 3005 (mailing)
Redlands, CA 92373
[email protected]
Phone: ( 909) 799- 7531
CONSULTANT:

Paulo Leite, Chief Operating Officer
CelPlan Technologies, Inc.
1920 Association Dr.

Reston, Virgina 20191
4s' Floor
paulo@celplan. com
Phone: ( 703) 259- 4025
ARTICLE 6 — INSURANCE AND INDEMNIFICATION

6. 1 The following insurancecoveragerequiredby this Agreementshall be maintainedby Consultantfor thedurationof itsperformanceof the Services. Consultant shallnotperform anyServicesunlessanduntil therequiredinsurancelistedbelow is obtainedby Consultant.

ConsultantshallprovideCity with certificatesof insuranceandendorsementsevidencing suchinsuranceprior to commencementof theServices. Insurancepolicies shall includea provision prohibiting cancellation or modification of the policy except upon thirty ( 30) daysprior written noticeto City.

A. Workers' CompensationandEmployer's Liability insurancein the amount thatmeets statutoryrequirementswith an insurancecarrier acceptableto City, or certification to City that Consultant is self -insured or exempt from the workers' compensation laws of the Stateof California. Consultant shall executeand provide City with Exhibit " G," titled " Workers' Compensation Insurance Certification," which is attached hereto and incorporated hereinby this reference, prior to performanceof the Services.

B. ComprehensiveGeneralLiability insurancewith carriers acceptableto City in the minimum amountof OneMillion Dollars ($1,000,000) per occurrenceandTwo Million Dollars ($2,000,000) aggregate, for public liability, property damage andpersonal injury is required. City shall benamedasanadditional insuredandsuchinsuranceshall beprimaryandnon-contributingto anyinsuranceorself-insurancemaintainedbyCity.

C. Consultant shall secureand maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($ 1,000,000) per claim made.

D. Business Auto Liability coverage, with minimum limits of One Million Dollars 1,000, 000) peroccurrence, combinedsinglelimit bodily injury liability andproperty damageliability. This coverageshall include all Consultant owned vehiclesused in connectionwith Consultant'sprovision of the Services, hired andnon -owned vehicles, andemployeenon - ownership vehicles. City shallbe namedasan additionalinsured and such insuranceshall be primary and non-contributing to any insurance or self- insurancemaintainedby City.

E. Consultantis expresslyprohibited fromassigningor subcontractinganyof the Services without the prior written consentof City. In the eventof mutual agreementby the 1:\emo\ Agreements\ Ce1P1anTechnologies hie Professional Services Agreement FY24- 0037. docx- ms Redlands Regular Meeting of 10-07-25
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Parties to assign or subcontract a portion of the Services, Consultant shall add such assigneeor subcontractor as an additional insured to the insurance policies required herebyandprovide City with the insuranceendorsementsprior to any Servicesbeing performed by the assigneeor subcontractor.

6. 2 Consultant shalldefend, indemnify andhold harmlessCity and its electedand appointed officials, employeesandagentsfrom and againstany and all claims, lossesor liability, including attorneys' fees, arising from injury or deathto personsor damageto property occasionedby any negligent act or omissionby, or the willful misconductof, Consultant, or its officers, employeesand agentsin performing the Services.

ARTICLE 7 — CONFLICTS OF INTEREST

7. 1 Consultantcovenantsand representsthatit doesnot haveanyinvestmentor interestin any real property that may be the subject of this Agreement or any other sourceof income, interest in real property or investmentthat would be affected in any manneror degreeby theperformanceof Consultant'sServices. Consultantfurthercovenantsandrepresentsthat in theperformanceof its duties hereunder, nopersonhaving any suchinterestshallperform any Servicesunder this Agreement.

7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:

A. Does not make a governmental decision whether to:
i) approvea rate, rule or regulation, or adoptor enforcea City law; ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; iii) authorizeCity to enterinto, modify or renew a contract; iv) grant City approvalto a contractthat requiresCity approvalandto which City is aparty, or to the specifications for such a contract; v) grant City approval to a plan, design, report, study or similar item; vi) adopt, or grantCity approvalof, policies, standardsor guidelinesfor City or for any subdivision thereof.

B. Does not servein a staff capacity with City and in that capacity, participate in making agovernmental decisionor otherwiseperform the sameor substantiallythe samedutiesfor City thatwould otherwisebeperformed byanindividualholding a position specified in City' s Conflict of Interest Code under GovernmentCode section 87302.

7. 3 In the event City determinesthat Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk' s office pursuant to the written instructions provided by the City Cleric.
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ARTICLE 8 — GENERAL CONSIDERATIONS

8. 1 In the eventany actionis commencedto enforceor interpretany of the termsor conditions of this AgreementtheprevailingParty shall, in additionto anycosts andotherrelief, be entitledto therecoveryof its reasonableattorneys' fees, includingfeesfor theuseof in- housecounselby a Party.

8. 2 Consultant shallnot assignany of the Services, exceptwith the prior written approvalof City and in strict compliancewith the terms and conditionsof this Agreement. Any assignment or attemptedassignmentwithout suchprior writtenconsentmay, in the sole discretionof City, resultin City' s immediateterminationof this Agreement.

8. 3 Consultant is for all purposesunder this Agreement an independentcontractor and shall perform the Servicesas an independentcontractor. Neither City nor any its agentsshall have control over the conduct of Consultant or Consultant' s employees, except as herein set forth. Consultant shall supply all necessarytools and instrumentalities required to performtheServices. Assignedpersonnelemployedby Consultantarefor its accountonly, andin no eventshallConsultantor personnel retainedby it be deemedto havebeen employedby City or engagedby City for the accountof, or on behalfof City. Consultant shall haveno authority, expressor, implied, to act on behalfof City in any capacity whatsoeverasan agent, nor shall Consultanthaveanyauthority, expressor implied, to bind City to any obligation.

8. 4 This Agreementmay be terminatedby City, in its solediscretion, byproviding not less than five ( 5) daysprior written notice to Consultantof City' s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant's compensationshall be made, but ( 1) no amount shall be allowed for anticipatedprofit or unperformed Services, and (2) any paymentdueConsultantatthetimeofterminationmaybeadjustedtotheextent of anyadditionalcoststo City occasionedby anydefaultby Consultant. Upon receiptof a termination notice, Consultant shall immediately discontinueits provision of the Services and, within five ( 5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summariesandsuchotherinformationandmaterialsasmayhave beenaccumulatedby Consultantin performingthe Services. Consultantshallbecompensatedon apro-ratabasis for Servicescompleted upto thedate of termination.

8. 5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documentsevidencingcostsandexpensesrelatedto the Servicesfor aperiodof three (3) years, or for anylongerperiodrequiredby law, from thedateof finalpaymentto Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examinationby City at the office of Consultant.

8. 6 This Agreement, including the Exhibit " D," titled " Exclusions," Exhibit " E," titled Standard Support Terms, Structure, and Procedure," and Exhibit " F," titled " Genetec Global & PrivacyPolicy," areincorporated hereinby reference, and representsthe entire 1:\cmo\ Agreements\ Ce1P1anTechnologies Inc Professional Services Agreement FY24- 0037. doex- ms Redlands Regular Meeting of 10-07-25
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agreementandunderstanding betweenthe Parties asto the matters containedherein, and any prior negotiations, written proposals or verbal agreementsrelating to such matters are supersededby this Agreement. Except as otherwise provided for herein., any amendment to this Agreement shall be in writing, approvedby City and signedby City andConsultant.

8.7 This Agreement shall be governed by and construed in accordancewith the laws of the Stateof California, without regardto its conflicts of lawsprovisions. ThePartiesagreethat all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.

8. 8 If oneor moreof the sentences, clauses, paragraphsor sectionscontainedin this Agreement is declaredinvalid, void or unenforceableby a court of competentjurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

IN WITNESS WHEREOF, duly authorizedrepresentativesof City andConsultant have signed in confirmation of this Agreement.

CIT
M.

ATTEST:
e Donaldson, City Clerk

CELPLAN TECHNOLOGIES, INC
Paulo Leite, Chief Operating Officer
b
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EXHIBIT " A"

SCOPE OF SERVICES
I VideoManagementSystem (VMS) ReplacementforCityofRedlands TheCity of Redlands aimsto enhanceits publicsafetyandsecurityinfrastructureby replacing its existing, disparatevideomanagementsystemswith aunified, city-wide solution. The project will involve the design, installation, configuration, andmaintenanceof anew wireless camerasystemintegratedwith a robustVMS platform. The newsystemwill provide comprehensivevideo surveillance coverageacrossthe city, improve incident response capabilities, andoffer auser-friendly interfacefor monitoring andmanagement. Theproject will also ensure future integration with an access control system ( ACS) to further enhance security measures.
2 ProiectObiectives
The core objectives of this project are as follows

2. 1 Consolidate and Upgrade:

Replace the existing camera system with a single, integrated Citywide Genetec Software Solution
Theprojectwill implementGenetecSecurityCenterasthecoresoftwareplatform for the Video ManagementSystem (VMS). GenetecSecurity Centeris a unified security platformthat blendsIP videosurveillance, accesscontrol, andautomaticlicenseplate recognition (ALPR) intoa singleintuitiveinterface. Key featuresof GenetecSecurity Center include:

Omnicast: The IP video managementsystemof Security Center, providing seamless managementof digital video, audio, and dataacrossanyIP network.

Synergis: The IP access control system ( ACS) that will allow for future integration andunified security operations — for future.

Advancedreporting and analyticscapabilities to supportefficient incident response and investigation.

Scalablearchitectureto supportthe city's growing needs.

Robustcybersecurityfeaturesto protect the integrity andconfidentiality of surveillance data.

2. 2 Wireless Network Hardware
The project will involve the replacement (up to 100%) of the existing wireless network infrastructure with state -of- the -art equipment from Ubiquiti, Mikrotik, Mimosa, and Cambium Networks.
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2. 3 Camera Upgrades
The project will involve the replacement (up to 30%) of the existing camera network infrastructure with state -of- the -art equipment from Axis and Hanwha.

2.4 VMS HardwareInfrastructure
To supportthenewGenetecSecurityCenterVMS, theprojectwill deploynewserver hardware from Dell Technologies:

Dell PowerEdgeRack Serversfor primary VMS operationsfor high -capacity, reliable video storage
We will bere -using the existing network infrastructurewhere availableand applicablefor connectivity fromCity; anynewrequirednetworkingequipmentwill be additional to the scope of work

2. 5 Comprehensive Coverage:

Providereliablein placeupgradeof existing infrastructurewith proposedvideosurveillance systemacrosspublic areas, critical infrastructure, andother designatedlocationsthroughout the city.

2.6 EnhancedSecurity:

Improvepublic safetyandsecurityby deterringcrime, aidingin investigations, andfacilitating rapid responseto incidents with newer high resolution and multisensory camerasand higher reliability and higher bandwidth wireless equipment.

2. 7 EfficientlncidentManagement:

Streamlineincident response andinvestigationprocessesfor law enforcementandcity officials through improved access to video evidence and data though an IP driven Genetec Video ManagementSystem — SecurityCenter.

2.8 User -Friendly Interface:

Implementthe GenetecVMS platform that is intuitive andeasyto usefor monitoring, management, and retrieval of video footage.

2.9 Future -Proofing:

Ensurethe systemis scalableand adaptableto future needs, including integration with an accesscontrol (ACS) andautomatedlicenseplaterecognition (ALPR) systems. 1Acmo\ Agreements\ CelPlan Technologies Inc Professional Services Agreement FY24- 0037. doex- ms Redlands Regular Meeting of 10-07-25
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3 Proicet Tasks
The project encompassesthe following key deliverables:

3. 1 ComprehensiveSystemDesign

3.1.1EvaluateExisting Infrastructure:

Conduct a thorough assessment of the current camera systems, network infrastructure, anduserrequirementsto developacomprehensivemigrationplan. The assessmentwill include documentingthebrand, model, warranty, andcapabilitiesof eachexistingcamera, aswell asidentifying anyundocumentedroutes, links, and credentials. Thegoalis toestablishaclearbaseline understandingof the current environmentto inform the designandmigrationstrategy.

3. 1.2 Detailed Specifications:

Provide detailed technical specifications for all hardware and software components, including cameras, wirelessequipment, servers, storage, andVMS software. The specificationswill ensurethat all componentsarecompatibleandmeetthecity's performanceandsecurityrequirements. Thisdetailedplanningwill helppreventscope creep andensurethattheprojectstaysontrack. Theproposedsolutionwill utilize the Genetee Security Center platform, which includesthe Omnicast VMS for video management.

3. 1. 3 Wireless Network Design:

Design a robust and scalable wireless/ mesh network infrastructure to support the camerasystem, ensuringreliable connectivity and bandwidth. The network design will leverageCambium PAR 450v point- to-multipoint radiosin the6GHzbandfor high -bandwidthbackhaullinksandUbiquiti, Mikrotik, andMimosapoint-to-point andpoint -to — Multipoint radiosfor additionalconnectivitywhereneeded. The design will considerfactorssuchascoveragearea, signalstrength, andpotentialinterference to ensureoptimalperformance. This designphaseemphasizesthe importanceof proactively addressingpotential risks andchallenges.

3. 1.4IP Network Design:

Develop an IP network designand addressingschemethat accommodatesthe new camera systemandintegrateswith the existing city network infrastructure. The IP network design will ensure seamless communication between cameras, servers, and user workstations. This integration highlights the need for effective communication and coordination between different project elements.

3.1.5Milestone for Payment: Contract Signature/ Design Review ( 30%) This milestone triggers the first payment upon successfulcompletion of the system designandapprovalby theCity. It signifiesthecompletionof amajorprojectphase IdemoUgreementKehPlan Technologies Inc Professional Services Agreement FY24- 0037. docx- ms Redlands Regular Meeting of 10-07-25
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and ensuresthat the designmeetsthe city's expectationsbefore proceedingwith further implementation.

3. 2 Hardware Procurement andlnstallation

3. 2. 1 Camera Installation:

Supply andinstall approximately 50 IP camerasfrom atotal of 166cameras, strategically positionedthroughoutthecity, correspondingto up to 30% of existing camerasasneededto ensurecompatibility andoptimal coverage. The camera installation will include propermounting, alignment, andconfiguration to ensure optimal imagequality andcoverage. This phaseemphasizestheimportanceof quality control andensuring thatthe installed equipmentmeetsthe project'sspecifications.

3. 2.2Network Deployment:

Install wireless/meshnetworkequipment, including accesspoints, antennas, and other necessary components, to establish a reliable communication network for the camerasystem. The networkdeploymentwill adhereto industry bestpracticesand comply with all relevant regulations. This phasehighlights the importanceof adheringto technicalstandardsandregulatoryrequirements. Up to 100% of the existing wireless network will be replaced to ensurecompatibility and optimal performance with the new VMS solution

3. 2. 3Infrastructure Implementation:

Install power supplies, groundingsystems, andother infrastructure elementsto supportthe camera andnetwork installations. Customerto provide mounting structuresandcontinuous 120VAC power. The infrastructure implementationwill be carried out safely andefficiently, minimizing disruption to the city's operations. This phaseunderscoresthe need for careful planning and execution to avoid delays and ensure the project' s success.

3. 2. 4 VMS Implementation:

Deploy the GeneteeOmnicast VMS software andassociated serverinfrastructure, ensuring adequatestoragecapacity andprocessingpower to handle the video data.

New Dell servers will beprocured andconfiguredto host the VMS softwareand provide reliable storage for video recordings. The VMS implementation will include configuring the server, installing the software, andsettingup storage solutions. Thisphaseemphasizestheimportanceof properconfigurationand testing toensurethe system's functionality andreliability.

3. 2.5Milestonefor Payment: EquipmentDelivery (20%)—
This milestonetriggersthe secondpaymentupon successfuldelivery and verification of all necessaryhardwareandsoftware components. It ensuresthat the city receivestheagreed -upon equipmentbeforemalting furtherpayments., 10 1:\mno\ Agreements\ CelPlan' rechnologies Inc Professional services Agreement FY24- 0037. docx- ms Redlands Regular Meeting of 10-07-25
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3. 2. 6Milestone for Payment: Start of Installation ( 20%)— This milestonetriggers the third payment uponcommencementof the physical installation of cameras, network equipment, and other infrastructure elements. It marks the transition from planning andprocurement to the actual implementation phase.

3.3 SystemConfiguration

3. 3. 1 VMS Configuration:

ConfiguretheVMS software accordingto thecity'sspecificrequirements, including camerasettings, recordingschedules, anduseraccesslevels. Theconfigurationwill ensurethat theVMS operatesoptimally andmeetsthecity's surveillanceobjectives.

Thisphasehighlights theimportanceof customizingthe systemto meetthespecific needsandworkflows of the city' susers.

3. 3. 2 User Management:

Setupuser accounts, accessrights, andmonitoringviewsbasedontherolesand responsibilitiesof differentcity departmentsandpersonnel. Useraccountsand permissionswill beconfiguredtomaintaindatasecurityandcontrolaccessto sensitiveinformation. This aspectemphasizestheimportanceof datasecurityand access control in a surveillance system.

3. 3.3 Storage Management:

Implement storagepolicies that defineretention periodsfor video footagebased on cameralocationandimportance, rangingfrom 3 to 24months. Thestoragepolicies will ensurethatvideodatais retainedfor therequired durationwhile optimizing storageutilization. This phase reflects the need for efficient data management and balancing storagerequirementswith costconsiderations.

3.4 Integration

3. 4. 1 Camera Integration:

Integrateexistingcompatiblecamerasinto thenewVMS platform, ensuring seamless accessto live and recorded video feeds from all cameras. The integration processwill involve configuring theVMS to recognizeandcommunicatewith the existingcameras. Thisphaseemphasizestheimportanceof integratinglegacy systemsandmaximizing thevalue of existinginvestments.

3. 4. 2 ACS Integration ( future SOW):

Ensure the VMS platform is capable of future integration with an accesscontrol system (ACS), allowing for centralized management of both video surveillance and access control functions. The VMS will be selected and configured to support seamlessintegrationwith anACS whenthecity decidesto implementone. This futureintegrationcapabilityreflectstheimportanceof scalabilityandadaptabilityin 11 L\ emo\ Agreement3\ Ce1P1w Technologies Inc Professional Services Agreement FY24- 0037. doex- ms Redlands Regular Meeting of 10-07-25
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a long-term technologysolution.

3. 5 Training

3.5.1Administrator Training:

Provide comprehensivetraining to designatedcity staff on the configuration, management, and maintenanceof the VMS system. The administrator training will cover advanced topics such as system configuration, user management, and troubleshooting. This training emphasizesthe importance of knowledge transfer and empowering city staffto managethe systemeffectively.

3.5.2End-UserTraining:

Conduct multiple training sessionsfor end -users from various city departments, covering system operation, video retrieval, andbasic troubleshooting. The end - user training will focus onpractical skills andknowledgerequired for day-to-day useof the system. This training ensuresthat all userscanutilize the systemefficiently and confidently.

3.5.3 Training Materials:

Deliver all necessarytraining materials, including user manuals, quick reference guides, andsystemdocumentation, to ensure users caneffectively utilize the system.

The training materialswill serveasa valuablereferencefor usersafter the training sessionsarecompleted. The acceptancetestingwill involve both functional and performanceteststo ensurethe systemoperatesasintendedandmeetsthe city's expectations. The successfulcompletion of this phasewill mark the formal acceptance of the systemby the city.

3. 5.4Milestone for Payment: Training (20%)
This milestonetriggers the fourth payment uponcompletion of the first training session.

3. 6 Project Acceptance and Completion

3.6.1AcceptanceTesting:

The acceptancetesting isjointly executed betweenCelPlan andCustomer's staff to testeachsystemcomponentandfunctionality creatinganeventualpunchlist that needsto be resolvedby CelPlanASAP. Oncethe pending items on thepunch list areresolved, the project is completed and delivered to the Customer for normal operation along with all related documentation.

3. 6. 2 As - Built Documentation:

Provide detailedas -built documentation, including network diagrams, equipment inventories, and configuration settings, to facilitate future maintenance and upgrades. The as -built documentation will serve as a valuable reference for future systemmodificationsandtroubleshooting. This documentationensuresthatthe city hasa clear andaccuraterecord of the installedsystem. 12 19emo\ Agreements\ Ce1Plan Technologies Inc Professional Services Agreement PY24- 0037.docx- ms Redlands Regular Meeting of 10-07-25
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3. 6.3 System Documentation:

Deliver comprehensivesystemdocumentationanduser guides, coveringall aspectsof systemoperation, maintenance, andtroubleshooting. The systemdocumentationwill empowercity staff to operateandmaintain the systemindependently. This documentationpromotesknowledgetransferandself-sufficiency, reducingthecity's reliance on external support.

3. 6.4 Milestone for Payment: Completion ( 10%)
This milestonetriggersthe final payment uponsuccessfulcompletionof all project deliverables, including acceptancetesting anddocumentation. It signifies the official handoverof the systemto thecity.

3. 7 Project Management

3. 7. 1 Dedicated Project Manager:

Assign adedicatedproject managerto overseeall aspectsof theproject, ensuring effective communication, coordination, andtimely executionof tasks. The project managerwill be theprimary point of contactfor the city andwill ensurethat the projectis completedon time, within budget, andto therequiredquality standards. The project manager'srole is crucial in ensuringthe project's overall successand maintaining alignment with the city' s goals andexpectations.

3. 7. 2 ProgressReporting:

Provide regular statusreportsto the city, detailing project progress, milestones achieved, andanypotential issuesor risks. Theproject managerwill provide transparentandtimely updatesto thecity, ensuringthey areinformedof theproject's statusandanypotentialchallenges. Regularprogressreportingfosterstrust and transparency, keepingthe city engaged andinformed throughout theprojectlifecycle.

3. 7. 3 Project Meetings:

Conductregularproject meetingswith city representativesto discussprogress, addressany concerns, and ensurealignment with project objectives andtimelines.

The project meetingswill foster collaboration andensurethat theproject remainson track and meetsthe city's evolving needs. Thesemeetingsprovide a forum for open communication andcollaboration, ensuringthat theproject staysalignedwith the city' s vision.

3.8 OngoingSupport

3. 8. 1 Warranty:

Provide a one-yearwarranty on all installed equipment, covering anydefectsin materialsor workmanship. Thewarrantywill give the city peaceof mind, knowing that anyissueswith the equipmentwill be addressedpromptly. This warranty demonstratesthe commitment to quality andprovides assuranceto the city that the systemwill be supportedin the initial period afterdeployment. 13 Bcrao\ Agreements\ CelPlan Technologies Inc Professional services Agreement PY24- 0037. doex- ms Redlands Regular Meeting of 10-07-25
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3. 8. 2 Technical Support:

Offer 24/7 technical supportservicesto addressany systemissuesor userinquiries promptly. The 24/7 technical supportwill ensurethat anyproblemsareresolved quickly, minimizing systemdowntime anddisruptions. This ongoing support ensuresthatthecity has accessto expertassistancewheneverneeded, maximizing system uptime and user satisfaction.

3. 8. 3 Preventative Maintenance:

Conduct regular preventativemaintenancevisits to ensureoptimal system performanceandidentify anypotentialproblems beforetheycausedisruptions.

Preventativemaintenancewill helpto identify andaddresspotentialissuesbefore they escalate, reducingtherisk of systemfailuresandcostlyrepairs. This proactive approach to maintenance helps to extend the system' s lifespan and ensure its continued reliability.

3. 8.4 Software Updates:

Providesoftwareupdates andpatchesasneededto addresssecurityvulnerabilities, improve systemfunctionality, andenhanceperformance. Regular softwareupdates will help to protectthe systemfrom cyberthreatsand ensureit continuesto meetthe city' s evolving needs. This ongoing support ensuresthat the systemremains secure and up to datewith the latest technological advancements.

3. 8. 5 Milestone for Payment: Maintenance and Support - Annual ( 100%) This milestonetriggers annual paymentsfor ongoing maintenanceand support services, ensuring thesystem's continuedoperation andoptimal performance. This payment structurealigns the vendor's interestswith the city's, incentivizing them to provide high -quality supportandmaintenanceto ensurethe system's longevity.

3. 9 Final Project Report

3. 9.1 Work Summary:

Document all completedwork, including a detailed descriptionof the installed camerasystem, network infrastructure, andVMS configuration. Thefinal project reportwill serveasavaluablereferencefor thecity, documentingtheproject's scope, deliverables, andachievements. This documentationprovidesa comprehensiverecordof the project for future referenceandaudits.

3. 9. 2 EquipmentInventory:

Provide a comprehensiveinventory of all installed equipment, including make, model, serialnumber, and location. The equipmentinventory will facilitate future maintenance, upgrades, andreplacements. This inventoryensuresthat thecity hasa clear and organized record of its assets.
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3. 9. 4 Performance Metrics:

Summarize the results of acceptancetesting andprovide systemperformance metricsto demonstratetheeffectivenessandreliability of the newVMS solution.

The performance metricswill provide evidenceof the system's effectivenessin meeting the city's security andsurveillanceobjectives. This reporting helpsto quantify theproject's successanddemonstratethe valuedeliveredto thecity.

This project scopeof work outlines the key deliverablesandresponsibilitiesfor the successful implementationof the City of Redlands' VMS replacementproject. The project aimsto provide aunified, reliable, anduser-friendly video surveillancesolutionthatenhancespublic safety, improves incident response, and supports future integration with anaccesscontrol system. The project will be executedin accordancewith industry bestpracticesandproject managementprinciples, ensuringtimely completion, cost-effectiveness, andhigh -quality deliverables.

Theproposedsolutionwill leveragethe GeneteeSecurityCenterplatform, incorporatingthe Omnicast VMS for video management and the Synergis system for future access control integration. The wirelessnetwork infrastructurewill be built using Cambium PMP 450v and Mimosa radios, providing high - bandwidthandreliable connectivity. New Dell serverswill be deployedto host the VMS softwareandstorevideo data. The project will replace 100% of the existing wirelessnetwork andup to 30% of the existing cameras, ensuring compatibility and optimal performance with the new VMS solution. 15 I:\ emo\ Agreements\ CelPlan Technologies Inc Professional Services Agremnent FY24- 0037. doex- ms Redlands Regular Meeting of 10-07-25
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EXHIBIT " C"

SCHEDULE OF VALUES
Find belowthe scheduleof valuesduringprojectimplementationandmaintenanceandsupport phases. Note that thepayment datesaretied to project completion milestonesasillustrated on the Project Schedule in Exhibit B:

Total project price:

Table 1 Project Implementation
Project Implementation and Maintenance Year 1
Description Itemization Amounts
Materials ( taxable) 534, 339. 69
Cameras 132, 992. 62
Infrastructure 401, 347. 07
Materials ( non- taxable) 61, 740. 06
Software 61, 740. 06
Professional Services 313,030. 26
Design/ Engineering 36, 639. 00
Installation 195, 195. 36
Installation Cost 77, 044. 65
Project Management Cost 4, 151. 25
MSP Y1 208, 820. 81
Tax 40, 075. 48
Total 1,158, 006. 29
MaintenanceandSupportSubsequentYears
Description Amounts
Materials non- taxable 12, 489. 46
MSP 219, 261. 85
Total Annual Subsequent Years 231, 751. 31
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Table 2 Schedule of Values
Project Implementation and Maintenance Year 1
Milestone Description Percentage Materials Materials ( non- Professional Tax Total taxable taxable) Services
M1 Contract 30% 160, 301. 91 18, 522. 02 93, 909. 08 12, 022.64 284,755.64 Signature/ Design
Review
M2 Equipment 20% 106, 867. 94 12, 348. 01 62, 606. 05 8, 015. 10 189, 837. 10 Delivery
M3 Start of 20% 106, 867. 94 12, 348. 01 62, 606. 05 8, 015. 10 189, 837. 10 Installation
M4 Tminin 20% 106, 867.94 12, 348. 01 62606. 05 8, 015. 10 189837. 10 M5 Completion 10% 53433. 97 6174. 01 31, 303. 03 4, 007.55 94918. 55 MSP Y1 Maintenance and 100% 0. 00 0. 00 208, 820. 81 0. 00 208, 820. 81 Support - Annual
Total 1 158 006. 29
Maintenance and Support Subsequent Years
Milestone Description PercentageMaterials Materialsnon-taxableProfessionaltaxableServices Tax Total MSP Y2
Maintenance and Support -
100% 0. 00 12, 489. 46 219, 261. 85 0. 00 231, 751. 31Annual MSP Y3 Maintenance and Support - 100% 0. 00 12, 489. 46 228, 531. 90 0. 00 241, 021. 36Annual MSP Y4
Maintenance and Support-
100% 0. 00 12, 489A6 234,557.44 0. 00 247,046. 90Annual MSP Y5 Maintenance and Support - 100% 0. 00 12, 489. 46 240,733. 61 0. 00 253,223. 07Annual Notes on Pricing:

1. Validity: This proposalis valid for 180days from the duedateof the proposal.

2. Payment Terms: Proposalpricing is basedon CelPlan' s standardpayment terms (Net 30) as follows:
a. 30% upon Contract Signature/ Design Review
b. 20% upon EquipmentDelivery
c. 20% at the Start of Installation
d. 20% upon Training
e. 10% upon Completion
f. 100% of Annual Maintenance and Support

3. Charges: Services, maintenance, andsoftware charges (including applicabletaxes) arebased on items provided aspart of the baselineproposal. Chargesmay needto be adjustedbasedon selected options, if applicable.

4. Assumptions: Thestatementof work andassumptionsoutlinedin this proposalapply to this offer; any changesto theseassumptionsmay impactthe price or offer accordingly. 18 lAcmo\ Agreements\ Ce1P1m Technologies lee Professional Services Agreement PY24- 0037.docx- ms Redlands Regular Meeting of 10-07-25
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5. Equipment Counts and Installation: Final equipment counts, and installation services will be determinedjointly with the customerduring thedesignreview.

6. Customer -Provided Equipment: Workstationsandmonitorswill beprovidedandconfigured by the customer.

7. Warranty: The entire systemincludes standardandextendedequipmentmanufacturer's warranty. An optionalMaintenance SupportPlancanbeofferedandacquiredby thecustomer, limited to partsprovidedby CelPlan Technologiesfor thepurchasedperiod.

8. Maintenance Support Plan ( MSP): The MSP is an end -to -end service that includes troubleshooting, labor, parts, andequipmentneededto keepthe systemoperational.

9. The MSP is offered asa Maintenanceand Supportline item on the pricing form.

10. RemoteAccessRequirement: The maintenanceandsupportterms, including theproposed price, assumethat CelPlan will have remote accessto troubleshoot all systems. This is a mandatory requirement.

11. Liability Disclaimer: CelPlanwill not take any responsibility for damagedue to misuse, mishandling, accidents, purposely inflicted damage, vandalism, natural disasters, etc., from the time of delivery to the customersite, regardlessof system acceptance. The customeris responsible for appropriate insurance or repair/ replacement costs. CelPlan will charge the customerfor anyrepair and/or replacement components, andassociated services. 19 C\emo\ Agreements\ CelPlan Teolmologies Inc Professional sewices Agreement FY24- 0037. dccx- 1ms Redlands Regular Meeting of 10-07-25
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EXHIBIT " W

EXCLUSIONS
6 Exclusions

6. 1 Exclusions and Additional Terms:

Equipment Damages: Any damagesto equipmentarenot covered.

Permits: The cost of permits is not covered under this proposal.

Project Delays: Delays outside of the vendor' s control are not covered and will be charged on an hourly basis.

6. 2 Maintenance and Support Plan (MSP) Exclusions:

Non-CelPlan Components: For any issuesreportedthat do not pertainto CelPlan-provided components or equipment maintained by CelPlan, the Customer will be chargedat standard or overtime hourly rates, with a minimum chargeof four (4) hours.

Exclusions from Maintenance: The scope of maintenance services excludes damage or loss resultingfrom naturaldisasters, weather -relatedevents, accidents, theft, intentionaldamage, lightning, vandalism, electricalservices, andtheinstallationof polehardware.

Liability Disclaimer: CelPlandisclaimsanyliability for damageresultingfrom misuse, mishandling, accidents, intentional acts, vandalism, naturaldisasters, or other causesfrom the time of notice of completionof services. TheCustomeris fully responsiblefor thecostof appropriateinsurance coverageand any repair or replacementexpenses. CelPlan will invoice the Customer for the cost of repair and/ or replacement components, as well as associated services.

6. 3 System Assumptions:

The systemdesignassumesthereuseof existingnetwork componentsandothercity infrastructure thatwereoriginallypartof thesecuritynetworkor city network. This assumptionismadeto optimizeresources and reducecostsforthecity byavoidingthepurchaseof newequipment. Any equipmentthatis currentlyin placeandcanbeeffectivelyreusedis expectedtobeavailableand in working condition. If theexistingequipmentcannotbereused, additionalcostsfor new resourcesmaybeincurred.
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EXHIBIT " B"

STANDARD SUPPORT TERMS, STRUCTURE, AND PROCEDURE
7 Standard Support Terms, Structure and Procedure

7.1 Maintenance and Support Terms

7.1.1 Maintenance Plan Summary
Celplan's StandardComprehensiveMaintenanceandSupportPlanincludesthefollowing main features:

Warranty of all CelPlan-provided equipmentduring maintenanceperiod On - site ( corrective) services
Completetechnicalsupportservicefor all maintenanceactivities (phonecalls, emails, visits, repairs, equipment rentals)
Replacementparts
Maintenance of local spares ( at discretion of CelPlan) Preventativemaintenance (inspection, cleaning)
Softwarepatches andupgrades (if applicable)
Remotenetworkhealthmonitoring anddiagnosticsservices (basedon availability of VPN and suitable remote access)

7. 1.2 Preventative Maintenance
CelPlanwill perform weekly remote monitoring and diagnosticsof the network to assureoverall systems health (including verification of system bandwidth, redundant component failures - suchas hard -drives, switches, power supply units, andUPS). If problems aredetected, CelPlan will createa casenumber and report the Customeraboutthe detectedproblem, and our resolution plan.

Secondly, CelPlanshallalsoperformperiodic (annual atminhnum) systemfield checks. Additionally, once per year, CelPlanshallperforma camera (lens) cleaningservicefor theCelPlanprovidedoutdoorcameras.

CelPlan shallperformSoftware/Firmwareupdatesonall componentsasrequired (semi-annuallyat minimum, if applicable).

7.1.3 Problem Reporting
A 24x7 customer service number and email address are available to report issues and create incident tickets. Detailedproblemreportingprocedurewill beprovided to theCustomeratcontractsignature.

7.1.4 Problem Resolution Tracking
Basedonreceived problemreport, a casenumberwill be assignedto the incident reported for mutual trackingpurposes, with anacknowledgementprovidedto theCustomer's assignedpointsof contact.

Uponproblemacknowledgement, theproblemlevelwill beassessed, uponwhicharesolutionplanwill bedefined, andcommunicatedto theCustomer. Uponproblemresolution, anotificationof problem closurewill beprovidedto assignedpointsof contactwith the Customer.

7. 1. 5 Problem Definition
Usingatieredproblemstructure, werecognizethreemajorcategoriesofproblemsasfollows:
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Level 1: Emergencyproblems, including overall network outageor serveroutage, and backhand outage.

Level 2: Problemsaffectingaportion of thenetwork, with lack of accessto camera(s).

Level3: Minorproblems, affectingonecarriersunit, or aservicingrequirementthatdoesnot immediately affect operation (such as failures in redundant components of thenetwork).

7. 1. 6 Response Time
Adjusted to theproblemlevel, the following standardresponsetime targetsareprovided. In addition, caseby case, CelPlanwill collaborateasmuch aspossibleto adjust theresponsetime to specificCustomerneedsin terms problem resolution andresponsetime.

Level 1: CelPlan targets to start on- line / remote diagnostics and resolution services within 4 businesshours from problem reporting. In parallel, if required, CelPlan targetsto mobilize the field team to target 24 business hour resolution.

Level 2: CelPlan targets to start on- line / remote diagnostics and resolution services within 8 business hoursfrom problem reporting. In parallel, if required, CelPlantargets tomobilizethefield team and resolve within the next 2 business days.

Level 3: CelPlanwill provide problem acknowledgementwithin 8 businesshours, andtargetsto starton- line / remotediagnosticsandresolutionserviceswithin 2 businessdaysfrom problem reporting. In parallel, if required, CelPlantargetsto mobilizethe field teamwithin 4 businessdays.

Level4: Thirdpartyrelatedinterruptions. Resolutiontimeshallbeidentifiedonacase -by casebasis.

7. 1.7 Escalation Procedure
In addition to the standardsupport structure, CelPlanprovides a (multi -tier) reporting escalation procedureto provideflexibility for specificcases, andimmediatelyaddressproblemsor concerns regarding maintenance.

7. 1.8 Spares and Equipment Replacement
Severalspareitemsmaybemaintainedlocally or proximity of maintainedsite(s) at CelPlan's discretion.

7. 1.9 Exceptions
Forany reportedproblems notpertainingto CelPlanprovidedcomponentsorCelPlanmaintained equipmentthe customerswill be chargedstandard / overtime hourly rateswith minimum 4-hour charge.

Maintenance excludes natural disasters, weather related damages, accidents, theft, inflicted damages, lightning, andvandalism.

CelPlanwill nottakeanyresponsibilityfordamageduetomisuse, mishandling, accidents, purposely inflicted damage, vandalism, natural disaster, etc., from time of notice of completion. The Customer will be responsiblefor costor provisioningof appropriateinsuranceor repair/replacementcosts. Wewill charge the Customer for the repair and/ or replacement components, and associated services.

7.2 Procedure
Callsupportphonenumber(s) (seepage3) to explaintheproblem (duringbusinesshours).

Dependingon importance/urgency, 1st tier and/or 2nd tier number(s) canbe used. (Leaving message is optional.)
In casethephoneis not answeredor outsideof businesshours, alwaysimmediatelysendan 22 t:\ cmo\ Agreements\ CelPlan Technologies Inc Professional Services Agreement FY24- 0037. docx- ms Redlands Regular Meeting of 10-07-25
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e-mail to [email protected] to describetheproblem.

CelPlantargetsto acknowledge receiptof therequestwith aphonecall and/or emailwithin the subsequent 4 business hours.

CelPlanto provide a statusupdateandplan for resolutionwithin 24 hours.

CelPlanor partnerfield personnelwill notify themonitoring staff (by phone) beforefield visits to notify suchvisit. Oncetheresolutionisachieved, CelPlanwill provideaphonecall oremailin order to provide the completion status.

In situationswherevandalismis suspectedand/orreported, theprocedureis for ourfield teamto remove the parts and sendthem to the manufacturerfor full assessmentand thenbasedon their reporta recommendation (andeventualquote) is sent tothecustomerwhereanapprovalis required for CelPlan' s team to replace/ reinstall components or complete nodes.

7.2 CelPlan Support
Main CelPlan support line is available 24/ 7:

E Phone numbers:( 877)840- 0734 or( 703) 259- 4040
Email address: wi4netsupport a c, elulan. com

7.3 CelPlan Escalation Procedure
Foremergenciesandreportof structuralsupportproblems, thefollowingadditionalCelPlancontactsare provided: Paulo Lcite ( COO): (703)259- 4025 / paulorilcclolan.com Leonhard Korowajczuk ( CEO/ CTO): ( 703) 259- 4022 / leonhardcelolan.coni 23 1Acmo\
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EXHIBIT " Y'

GENETEC GLOBAL & PRIVACY POLICY

7.4 GenetecGlobal Privacy
At Genetec, wearecommittedto protectingourcustomers' personal data. Thisdocumentwill helpyou understandhow we collect, manageandusetheir andtheir users' personaldataaspart of our provision of our productsandservices toyou.

In essence, we (GenetecInc., togetherwith ouraffiliates, licensors, partnersandcontractors, includingtheir respective successors and assigns, referred to as "Genetec", " we", " us" or " our") need to collect certain personaldataabout our customer (eitheryou asan individual, or the legal entity that you represent, or for the benefitof whichyouareagreeingto thesetermsand havethefull powerandauthorityto bindcontractually, as applicable; referred toas "Customer", "you", "your" or "yours") in orderto be able toprovide suchCustomer and/or its employeesor otherauthorizedusersactingonitsbehalf (eacha "user") with ourproducts. We promiseto work hard to preservetheintegrity andthesecurityof Customer's information (includingthat of its users) underourcontrol. Wewill onlyuseCustomer'sdatain amanner consistentwiththis privacypolicy, and will not shareit with anyone for any other purpose.

In thisdocument, theexpression "personaldata" meansanyinformationrelatingto anidentifiedor an identifiablenaturalperson. Suchinformationmay include, for example, theperson'sname, address, contact information (such astelephone numbersor email addresses), age, andgender. We further usethe term product" to referto any product, service, solution or otheroffering madeavailableby Genetec.

WE STRONGLY ENCOURAGE YOU TO CAREFULLY READ THIS DOCUMENT. YOUR (INCLUDING

YOUR USERS') USE OF OUR PRODUCTS WILL MEAN THAT YOU ARE AWARE OF THE

COLLECTION, STORAGE, USE AND DISCLOSURE OF PERSONAL DATA IN THE MANNER DESCRIBED IN THIS DOCUMENT.

1. Why we need to collect personal data
Weneedto collect certainpersonaldatato better understandCustomer'sneedsandpreferences, andto provide our productsto Customerandits users. Additionally, we may rely on suchpersonal datato contact Customer regarding Customer's GenetecTmaccount, upcoming changes, improvements, softwareupdatesandupgrades, as well as to improve the effectiveness of our offerings, to conduct research, analysis and other business activities, asfurtherexplainedin thisprivacypolicy. In anyevent, thepersonaldatawill not beused, made available or otherwise disclosedfor purposesother than thosespecified herein, unless weobtain Customer's prior approval orarerequiredto do soby law.

2. What kind of personal data may be concerned
General
We makeavailablea varietyof products, anycombinationof whichmaybeprocuredby Customer.

Consequently, the scopeand natureof informationcollectedby usvariesbasedontheproductsusedby Customer. In anycase, weaccessandcollectpersonaldataonlyto theextentnecessary toensurethat Customercan accessandusetheproductsthatit hasprocured. Wemayfurthercollectinformationto identify andassociateCustomerwith its Genetecaccount. This includesCustomer'sname, contact information, including mailing address, email addressesof certain usersentitled to accessandusethe productsfor or onbehalfof Customer, aswell asother uniqueidentifiersattributedto Customer (including its users) byus or by otherserviceprovider, asthecasemaybe.

Additionally, we maycollectandstorepersonaldatathat Customer (includingits users) choosestoprovide to us, atits solediscretion, withoutusrequiringit to doso. Thismayoccur, for example, whereyou 24 I;\ cmo\ Agreements\ Ce1P1anTechnologies Inc Professional Sewices Agreement FY24- 0037. doex- ms Redlands Regular Meeting of 10-07-25
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disclosecertainpersonaldatato uswhenyoucontactus, or whenyou chooseto starecertainpersonaldata in our productsaspart of your useof suchofferings.

Pleaserefer to relevantproduct privacy sheetsfor more information on thepersonaldatathat is collected andprocessedby us in relation to suchproduct.

Personaldatacollectedin relationtoourproducts
Generally, our productsmay be groupedin four categories: on -premisesoftware, cloudservices, hybrid productsandmobileapplications. Below, youwill flint anoverviewof thetypeof informationthatmaybe collectedand processedby usin relationtoyouruseof our products. However, weencourageyoutorefer to therelevantproductprivacy sheetto better understandwhat informationmaybe collectedandprocessed by usin relationto youruseof suchproduct.

Thefirstcategorycombinesoursoftware productsthatareinstalledoninfrastructureprovidedby oron behalfof Customer. In thesecases, all personaldataremainsstoredin theCustomer's systems, andwill not besharedwith Genetec. Customer may, however, for itsconvenience, chooseto enabletheautomated modules — knownastheGenetecUpdateService (GUS) andtheSystemAvailabilityMonitor (SAM) — whichwouldrespectivelyallowCustomer, among otherthings, toreceiveautomatedsoftwareand firmwareupdates, security notifications, andotherrelevant nonmarketingcontent, andmonitorthestatus of theirphysicalsecurityinfrastructure. Thesemodules, whenenabled, will monitorandsendto our systemsinformationpertainingto theconfiguration, statusandhealthof softwareandhardwareassociated with your installationof our on -premise products.

Thesecondcategorygroupscloudproductsthatarehosted onsystemsmadeavailableby us. The extentof personaldatathatmaybecollectedand processedby usaspartof our cloudproductswill varybasedon the type of cloud product being used.

Ourhybridproductscategoryrepresentsproductsthataregenerallyinstalledon infrastructureprovidedby or onbehalfof Customer (with all of thepersonaldatabeinghostedon -premise, asoutlinedabove), but additionally require an intemet connection to ensure that Customer holds a valid subscription to use such hybrid product.

Wemayalsomakeavailable certainmobileapplicationsto Customerin relationto itsuseof ourproducts.

Generally, our mobileapplicationsareanextensionof Customer'sotherGenetec products. Ourmobile applications only collect and send to our systemsa limited set of information, which includes hardware and operating system information, web browser version, certain anonymous usage data, as well as the mobile device's geographiclocation. All otherinformation remainsstored onthemobile deviceor in therelevant Genetecproduct.

Personal data collected in relation to Customer accounts When youcreateacustomeraccountwithusin associationwithanyGenetecproduct, wewill require you to submit to us certainpersonaldatato identify you (including your users) asthe holder of such customer account, but also toprotectinformation associatedwith your customeraccountfrom unauthorized disclosure. Suchpersonal datamay include, but is not limited to, Customer full name, user full name, address, contactinformation, youGenetecaccountusernameandpassword. It is yourresponsibilityto provideallnecessaryinformationto andobtainall relevantapprovalsand consentsfromall yourusersin relation to their accessanduseof our products.

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WhenCustomercontactsus, whetherby phone, chat, email, throughourwebsitesor otherwise, we may keep a record of such communicationsto help solve issuesthat Customermight be dealingwith, but also for training, quality assuranceand statisticalpurposes, aswell asto improve our products. Pleasenote that we may aggregatepersonal datato generatevarious performance, analytical and statisticaldata, aswell as to developnew products. Whenwe do so, we ensurethat suchinformationbecomesanonymizedandmay no longer be associated with an identifiable individual.

Personal data collected via our websites
When you visit our websites, we may collect certaininformation automatically from your device. In some countries, including countriesin the EuropeanEconomicArea, this information maybeconsidered personaldataunder applicabledataprotectionlaws. Specifically, theinformationwe collect automatically may include information like your IF` address, device type, uniquedeviceidentification numbers, browser - type, preferences, broadgeographiclocation (e.g. country orcity -levellocation) andothertechnical information. We mayalsocollectinformationabouthow yourdevicehasinteractedwithourWebsite, includingthepagesaccessedandlinks clicked. Collectingthis informationenablesusto betterunderstand the visitors who cometo our website, where they come from, and what content on our website is of interest to them. Weusethisinformationfor our internalanalyticspurposesand toimprovethequalityand relevance of our website to our visitors.

Someof thisinformationmaybecollectedusingcookiesandsimilartrackingtechnology (collectively, Cookies"). Weusecookiesto collectandusepersonaldataaboutyou. For furtherinformationaboutthe typesof Cookieswe use, why, andhowyou cancontrolCoolies, pleaseseeour CookieNotice.

3. Who may have accessto personal data
At Genetec, we recognizeandrespect theimportanceof protectingourcustomer'spersonaldata. Keeping personaldatain strict confidenceis a corepart of our commitmentto serviceexcellence. Wedonot sellor rentany personaldatato anythirdparty. However, to provideCustomerwith ourproducts, we may share Customer'spersonaldatawith ouraffiliated companies, parententitiesandsubsidiaries, for internal business purposes, aswell aswith ourpartnersactingonourbehalfin relationto theprovisionof such products.

As many other serviceproviders, we usethird party partners' help in someaspectsof our business operations, which, in somecases, involves processingor handling of Customer's personaldata. However, before wedoso, we takeappropriatemeasuresto safeguardpersonaldata, andto ensurethatit is usedonly in a manner consistentwith this privacy policy.

Thesemeasuresalsoincludeprotectingpersonaldatawithinourorganization. Suchinformationmayonly be accessibleby thoseemployees, agents, representativesand contractorsof Genetecwho need to know suchinformation aspart of their duties. We further ensurethat our employees, agents, representatives and contractorsperform their duties in away compatible with the terms andconditions describedin this document.

We may be required to discloseinformation that we have on Customerand its users (including its and their personaldata) to governing andlaw enforcement authorities, including where requiredby law, a court order, or by other legal obligations that we may have in anyjurisdiction.

4. How we protect personal data
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Wework diligentlyto maintainadministrative, technicalandphysicalcontrolsconsistentwith industrybest practicesto protectCustomer's personaldataagainst unauthorizedaccessor use. We leverageindustry -leading technologies, includingserverauthenticationanddataencryption, toprotectpersonaldataduringtransitover the internet and at rest.

5. Where personal data may be processed
Whileourglobalheadquartersarebasedin Montreal, Canada, Genetec, togetherwith ourpartnersand affiliated companies, operatein various locationsworldwide. As a result, we may storeor otherwiseprocess personaldatain manyplacesaroundtheworld, includingoutsidethestate, provinceor countrywhere Customeris located, in which casepersonaldatamay becomesubjectto foreign laws, and, therefore, may be available to the governing authoritiesunder local laws and regulations. We will usevarious legal and contractualmeanstoensurethatdatatransfersaredonein compliancewith applicablelawsandindustrybest practices.

In certain cases, we may enableCustomerto choosethe location of datacenterswherewe will store Customer'spersonal data. Pleasenotethattheavailabilityof choiceof datacenterlocationsvariesbasedonthe product, aswell ason Customer's geographicallocation.

If Customer is a resident of the European Union ( EU) or the European Economic Area ( EEA), we make sure thathis/herpersonaldatais transferredto third countriesoutsidetheEU/EEA thataredeemed "adequate" by theEuropeanCommission (a list of adequatecountriesis availablehere). Alternatively, whereyour personal datais not sent to a country that provides adequateprotection, we will put in place appropriatesafeguardsto ensurethat yourpersonaldataremainsprotectedwhile it is beingprocessedoutsidetheEU/EEA in accordance with applicable privacy laws. Theseappropriatesafeguardsmay include signing the EuropeanCommission's StandardContractualClauseswith the groupentity, thirdpartyserviceproviderorpartneroutsidetheEU/EEA with whom we shareyour personaldata. For further information abouttransfersof personaldata, pleaserefer to the " How to contact us" section below.

6. Keeping personaldata accurate and up- to-date
Werely considerablyonyourpersonaldatato ensurethatweprovideCustomerwith thebestpossible experience. It is, therefore, importantthatyour personaldataavailableto usremainsup to date. As such, if you notice that fhe information that we have on Customer in our files is no longer accurateor is incomplete, we stronglyencourageyou to contactuswith the mostcurrentinformation. Not doingsomay, in somecases, affectour capacitytodeliverto ourproducts. NotethatbeforeupdatingCustomer'spersonaldata, wemayask youtoverify youridentitybeforewecanactontherequest.

7. Retention of personal data
Customer'spersonaldatawill bestoredin accordancewith ourretentionpoliciesandprocesses. Wewill keep Customer's information only for aslong asit is necessaryfor us to fulfill our obligations. Thereafter, we will put necessaryeffortsto permanentlydisposeof your personaldata, unlesswe arerequiredto keepit for legitimate businessor legal purposes.

8. Legal basis for processing personal data
The legal basisfor collecting andusing the personaldata describedabovewill dependon the personaldata concernedandthe specific context in which we collect it. However, we will normally collect personaldata from you only where wehaveyour consentto do so, where we needthe personaldatato perform acontract with you or to complywith applicablelaws, or wheretheprocessingis in our legitimateinterestsandnot overriddenby your dataprotection interestsor fundamentalrights andfreedoms. 27 I:\emo\ Agreements\ CelPlan Technologies Inc Protessional Services Agroement FY24- 0037. docx- ms Redlands Regular Meeting of 10-07-25
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If weaskyoutoprovidepersonaldatato complywith alegalrequirementor toperformacontactwith you, we will makethis clearattherelevanttime andadviseyou whethertheprovision of your personal datais mandatoryornot (aswell asof the possibleconsequencesif youdonotprovideyourpersonaldata) Similarly, if wecollectanduseyourpersonaldatainrelianceonourlegitimateinterests (orthoseof any thirdparty), we will makeclearto youattherelevanttime whatthoselegitimateinterestsare.

In othersituations, Customer (includingitsusers) must alwaysgiveusclearconsentfor thecollection, use andprocessingof personaldatain orderfor usto doso. Thiscan bedonein severalways, for example, by phone, chat, email, by click of abutton, or othersimilarmeans.

Occasionally, aCustomermaygiveusaccessto, orprovideuswith, additionalpersonaldatawhichmaybe necessary to enableustoprovideourproductsto Customer. Thismay, for example, happenwhen Customerchoosesto enablearelevantfeaturein aproduct. In suchcase, wewill treatsuchpersonaldatain accordancewith thetermsof this privacy policy andthe applicable laws.

When Customerprocuresor usesour products, Customer acknowledgesand agreesthat Customerhasthe necessaryauthorityandall relevantconsents (includingthosethatmayberequiredfrom its uses) to transfersuchpersonaldatato us, andallowusto treatsuchpersonaldatain accordancewith thisprivacy policy.

9. Minors
The productsthat we provide arenot intendedfor individuals below the ageof 18. If you areunder 18, please do not provide your personal information to us.

10. Openness and accountability
Within Genetec, ourprivacyteamis responsiblefor our securityandprivacy -relatedmatters, includingthe applicationofthisprivacypolicy. Heandhis teamoverseetrainingof ourstafftoensuresecurity complianceandto raiseprivacy awareness. Security, transparencyandintegrity areamongthekey values at Genetec. We will gladly answerany questionsor concernsthatyou mayhavewith respectto your privacy or thesecurity of your personaldata, or if theywish to requesta correctionof your personaldatain our custodyor control. Pleasedo nothesitateto reach usby visiting the "contactus" sectionof our website.

11. Your data protection rights
You havetheright to requestaccessto, andobtainacopy of, your personaldata. You may also request that any personaldatathat is inaccurate orincomplete berectified or completed. Note however that, in some cases, we may not beableto provide youaccessto your personaldata. This mayoccurwhenproviding suchaccesswould be likely to impact the privacy or the security of a third party, or for other valid reasons in accordancewith applicablelaws. In theseevents, we will adviseyou in writing of the groundsof our decision.

Under certain legal conditions (for example, where the personaldatais no longer neededto achievethe purposesfor which theinformation wasinitially collected) you may request thatyour personaldatabe erased. In addition, you may objectto theprocessingof your personaldata, askusto restrictprocessingof your personaldataor requestportability of your personaldataunder certainlegal conditions. 28 1Acmo\ Agmcments\ Cc1P1a1i Technologies Inc Proressiowl Services Agreement FY24- 0037. doex- ms Redlands Regular Meeting of 10-07-25
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In situations, otherthanthoseoutlined abovein this section, wheretheprocessingof yourpersonaldatais basedon your consent, you havethe right to withdraw your consentat anytime. Pleasenote, however, that withdrawing your consentwill not affect the lawfulnessof anyprocessingwe conductedprior to your withdrawal, nor will it affect processingof your personaldata conductedin reliance on other lawful processinggrounds (suchin relationto youraccountor useof yourproductsunderacontract).

You alsohave therightto opt -outof electronicmarketingcommunicationsthatwemaysendyouatany time andfreeof charge. You mayexercisethisright by clicking onthe "unsubscribe", "opt -out' or other similarlinksin themarketinge-mailsthatwemaysendyou. To opt - outof otherformsof marketing (such aspostalmarketingor telemarketing), pleasecontactususingthecontact detailsprovidedunderthe "How to contactus" headingbelow. However, wemaystill contactyouusingyourcontactinformationfor exampleto shareimportanttechnicalor functionalinformation relatingto youraccountor useof our products.

If we areunable toresolveanissuetoyour satisfaction, youmaychooseto requestassistancefrom, or submitacomplaintto, theprivacyauthorities, suchasthePrivacyCommissionerof Canada, whomaybe contacted at 1-800-282- 1376
You mayexerciseanyof therightsdescribedabove atanytimeby contactingusasdescribedunderthe How to contact us" sectionbelow. We will respond toyour requestin accordancewith applicable data protection laws.

12. How to contact us
If you haveanyquestions, concernsor complaintsaboutthisprivacypolicy, or thewayweprocessyour personal data, or if you want to exerciseyour rights asdescribedabove, pleasecontactour Data Protection Officer and our privacy teamby email [email protected], or by postal mail at the following address 2280 AlfredNobel Blvd., Suite 400, Montreal, QC, 114S2A4, Canada. .

13. Updates to this privacy policy
Continuousimprovement of our products is key to our goal to providing our customerswith the most innovativeandrelevantsolutions. We, therefore, continuously implementnew technologiesandimproving our processes, software and services, which may require us to updatethis privacy policy from time to time, without prior notice. However, if we makeany major changesto ourprivacy practices, we will publish a relevant notice on our corporate website.

The revised version of this document terms will take effect as soon as it is made available on our website with regardsto all new customers. If anyrevisionto thispolicy outlinesanymaterialchangesto theway that we useor otherwiseprocessany personaldata, we will provide a more prominent notice.

Where applicable, we will also provide Customerwith instructions on how to opt in to or opt out from our new products, or communications. Note that some aspectsof our products may not be available to Customer if Customer chooses to opt out from certain communications.

This privacy policy hasbeen lastupdatedon December4, 2019. Pleasenote that this versiontakes into accountthe provisions of Regulation 2016/679 of the EuropeanParliament and of the Council on the protection of natural personswith regard to the processingof personaldataandon the freemovement of such data, and repealingDirective 95/46/EC (GeneralData Protection Regulation). 29 E\ emo\ Agreements\ CelPlan Technologies Inc Rufessional Smices Agreement FY24- 0037. doex- ms Redlands Regular Meeting of 10-07-25
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7.5 GenetecPrivacy Policy
Product Privacy Sheet - GenetecTMSecurity Center
This documentis asupplementto theGenetecPrivacyPolicy andappliesto thefollowing Genetec product: GenetecTMSecurity Center.

December 4, 2019
Thisdocumentis asupplementto theGenetecGlobalPolicy availableabove (Section7.4) andappliestothe following GenetecProduct (the "Product"): GenetecTMSecurityCenter.

Overview
As partof your useof theProduct, you (eitheryouasanindividual, or the legalentitythatyou represent, asapplicable; referredto as "you", "your" or "yours"), oryourusers, mayupload, receiveor generate certain information or data (" Data"). This document outlines what type of Data is concerned and to what extentGenetec ( alsoreferredto as "we", "us" or "our") mayaccess, store, useor otherwiseprocess referredto as "processing", "process" orothersimilarwords) yourData.

Deployment environment
Pleasekeepin mindthattheProductdeploymentenvironment mayimpactthescopeof Data processing. It is thereforeessentialto determinehowtheProductwill bedeployedin orderto fully understandthe implications of Data access.

The deployment in a " Local Environment" means that the Product is deployed in an infrastructure not provided by Genetec, all Datais storedin thedatahostingsystemsandserversprovidedby you andis not made available to Genetec except as outlined in this document.

Thedeploymentin a "CloudEnvironment" meansthatthe Productis deployedin thehostingenvironment provided by Genetec (andhosted by Microsoft Azure in its secureAzure data centers). The environment will normallycontainthedataofotherGenetec customers, buteachcustomer'srespectiveDatais logically segregatedsothatnoonesinglecustomermay seeor accessother customers' Data. YourDatawill not be visible to any other customerusing their instanceof the Product from the sameCloud Environment.

When the Product is provided in a combination of a Cloud Environment and aLocal Environment, we refertosuchdeploymentas aHybridEnvironment. In thesecases, theaccessibilityof theDatawill vary according to the design of the deployed Product. Please refer to the description of Data use casesabove to determinehow suchData will be processedby us.

What type of Datawill be capturedby the
Product? Common components
Directory
The Security Center Director (" Directory") is the component of the Product that managesall system configurations, settings and other Data listed below, which will all remain in the Product until it is deleted.

UserData: TheDirectory is responsiblefor theauthenticationof all userconnectionsand, assuch, will capture useridentifiers to uniquely identify authorized users. This includes their name, e-mail address, and contactinformation that is configured intheProduct. Additionally, theProductkeepsarecordof all user activities aspart of its audit trail, which may also include changesto the systemconfiguration madeby each 30 I:\ cmo\ Agreements\ Cc1P1anTechnologies Inc Professional Services Agreement FY24- 0037. docx- ms Redlands Regular Meeting of 10-07-25
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user. By default, this Data is storedfor aperiod of 90 days, but you may disable its capture UsageData: The Directory capturescertain non - personalstatistical and usageData, suchasthe user actiontype, thetypeof capture (manualorautomatic), andsoforth. UsageDatadoesnot containanyof yourpersonalor confidentialData.

Systemconfiguration: VariousDataregardingyour configurationsettingswill be capturedby the Product throughthe Directory, suchasthe operatingsystemlanguageused, your Productidentification, the versionof the Genetecproducts installed on your device, and so forth.

GUS and SAM
TheProduct includestwoconnectedservicesthatyou mayenableatyourdiscretion: GUSandSAM.

The first, the GenetecUpdateService (GUS), enablesyou to updateyour Product whenanew release becomesavailableto you. Amongotherthings, GUSallowsyouto receiveautomatedsoftwareand firmwareupdates, securitynotificationsandotherrelevantnonmarketingcontent. To doso, GUScollects Dataaboutyoursystemusage, comprisedofdirectories, roles, units, entitiesthatyouhaveinyoursecurity systemandtheiravailability (upanddowntimes), whichdoesnotcontain anypersonalinformation.

Thesecond, theSystemAvailability Monitor (SAM), allowsyour systemadministrators (whichmay include yoursystemintegrator) tohaveageneraloverviewof thestatusandavailabilityof anysecurity systemsconnectedto the Product. To do so, SAM will usethe sameData ascollectedby GUS to compile statisticson theavailability andhealthof theProduct, suchastheuptimepercentage, theaveragetime betweenerrors andthe averagetime anentity takesto comeback online. SAM requiresan active subscription to GenetecAdvantage program to operate.

To facilitate proactivesupportandimprove communication, GUSand SAM areconfiguredto allow Genetec to receiveDatadescribedaboveby default. Youmaychooseto enableGUSandSAMonananonymous basis, meaning that all the Data submitted to Genetecwill be kept in anaggregatemannerwith the like Data fromotherGeneteccustomers andwewill notbeable toidentifyyouasthe sourceof suchData. Youmay also select to disable GUS and SAM, in which case no Data will be collected. Please note, however, that these last two options might limit some of the respective service' s capabilities.

Optional components
As theProductis amodularplatform, you needto obtaina licenseto useoneor moreof its optional componentsto fully leverage thecapabilitiesof theProduct. TheData collectedby theProductwill vary dependingon thecomponent coveredby your license, asdescribedbelow.

Omnicastrm
Omnicast' mis ourvideomanagementsystem, thecorefunctionof whichis to recordand enableyouto managevideofootagefrom your connectedcameras. Omnicastrmis only availablefor deploymentin Local Environments and, as such, none of the Data listed below will be made available to Genetec.

Video recordingandmetadata: TheProductcapturesvideorecordingfiom eachcameraenrolledin theProduct, includingtheassociated metadata, includingtimestamps, geolocation, and soforth.

Device Data: The Product will also capture Data on the connected cameras, such as their respective name andmodel. Thisinformationwill alsobeusedbytheProducttorecommendandmakeavailabletoyou firmware updates available for such cameras, where the feature is supported.

AutoVUTM
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AutoVuTMis our automaticlicenseplaterecognitionsystem. AutoVuTMworks natively with our AutoVuTM Sharp cameras. Thesecamerasaredesignedto capturerelevantDataallowing you to usethem with AutoVuTM, GenetecPatrollerTM and/or GenetecMotoscatirmsystems. Toprovideprotectionagainstsystem or networkfailures, thesedevicesaredesignedto capture, and storeinternally, licenseplateidentification, imagesandmetadata (includingfimestarapsandthegeolocation) until suchDatais offloaded.

Belowis alist of theDatacollectedandstoredaspartof youruseof AutoVuTM, irrespectiveof the infrastructurein which you deploy the Product. AutoVuTMsystemsare available for deploymentsin Local, Cloudor Hybrid Environments. Additionally, theData collectedasdescribedbelowis storedaccordingto theretentionperiodsyou define, which may vary dependingon thetype of Data.

Licenseplateidentification: TheProductwill captureandrecogniseall licenseplateidentificationto enable youtogeographicallylocatethevehicleidentifiedusingtheProduct. This includesthelicenseplatenumber andthe state / province / countryof issuance.

Imagesandmetadata: TheProductfurthercaptures imagesof a vehicle identified usingthe Product, as well as the associated image metadata, such as the vehicle' s make and model, its speed, relative motion andthe like. This may include imagesof the licenseplate of the vehicle, the vehicle itself and imagesof thesurroundingareas, which may includeimagesof individualspassingby at thetime theimageswere captured.

DeviceData: TheProductcapturesdeviceDataontheAutoVuTMSharpcamerasconnected toyour AutoVuTMsystem, including the name andmodel of the connectedcameras. The Productwill further captureuniquedeviceidentifiersondevicesusedto capturetheDataof thevehicleidentifiedusingthe Product, which mayincludeuniqueidentifiersof cameras, computers, sensorsandotherhardwareor softwareusedto captureandprocess suchData aspart of the useof the Product.

Event Data: Basedon your configuration of the Product, it will usethe licenseplate identification, images and metadata ( as described above), as well as the time when the captured event occurred and its geolocationto generateData relatedto the event, suchasparkingsessionsinformationandparkingticket transactions.

You may alsochooseto import additionalDatainto the Product, suchaspermit lists andhot lists. With this importedData, you canfurtherconfiguretheProduct tohandleeventsto include whetheravehicleisbeing looked for or not, whether a permit is valid or not, the capacity of the parking lot visited, descriptive information of vehicles you arelooking for, andso forth.

Genetec PatrollerTM and Genetec MotoscanTM
Justlike AutoVuTM, GenetecPatrollerTM andGenetecMotoscanTM areour specializedlicenseplate recognitionsoftware. However, GenetecPatrollerTMis intendedfor in vehicledeploymentsonly, while Genetec MotoscanTM is intended for deployments on scooters and similar mobile vehicles. Genetec PatrollerTMand GenetecMotoscanTMmayconnectto yourinstanceof AutoVuTMbutaredesignedtobe autonomousanddisconnected. Dependingonyourneeds, youcanthereforechoosetostoreall Data locally, until offloadedinto AutoVuTM
LicenseplateData: TheProductwill capturethe samelicenseplate Dataascapturedby AutoVuTM and described above.

EventData: TheProductwill capturethesameeventDataascapturedby AutoVuTManddescribedabove.

Configurationsettings: TheProductwill collectvariousinformationregardingits settings, suchaswhether the Product is configured for traffic or law enforcementpurposes, andthe version of the GenetecPatrollerTM used.
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IP address: Finally, theProductwill shareitsIP addresswith yourinstanceof AutoVurm, andvice -versa, to ensurethat thetwo systemsinterconnectto enableyouto offload your Datafrom GenetecPatrollerTM to AutoVuTM
SynergisT
SynergisTMis ouraccesscontrolsystemandallowsyoutocontrolpeopleaccessandflow onyoursite.

Permanentusersand visitor Data: To allow you to configure accessrights, theProduct will collect various Data about the individuals to whom you grant suchaccessrights, whether they arepermanentusers (such as your employees or contractors) or visitors. This includes the first and last name of theseindividuals, aswell asanyotherattributesthatyou chooseto enterto identifyaperson. Dependingonyour choice, thesecustom fieldsmayincludepersonal Data. ThisDatawill bestoredin theProductuntil youdecideto deleteit.

Accesshistory: TheProductwill collectDataregardingtheaccesshistoryof apermanentuseror avisitor, suchastheplacesvisited, the check -in andcheck-out time, if anaccesswasdeniedor grantedandthereason for thedeniedaccess, andsoforth. By default, accesshistoryDatawill be keptin theProductfor aperiod of 90 days, but youmay choosea differentretentionperiod.

Device Data: To leverage theProductand associateaccessrights with entry points, various Data relatedto the devicesand the physical location they control will be collected, suchasthe nameandmodel of the door sensors, the name of the accesscontrol readers, the format of the access cards, the door name, the name of an area or a zone, and so forth.

FederationTM
FederationTMallows you to connectmultiple Security Centerinstallation instancesthat you useto secure yourpremisesinto asinglevirtual system. FederationTMallowsyou touseindividual instancesof Security Centerto view, manageandcontrol remotelyothercompatible SecurityCenterinstallationinstances formingpartof your virtual system.

FederationTMdoesnotstoreanyData, but solelyallowsremoteaccessandtransferof yourData between interconnected Security Centerinstancesformingpartof your securityinfrastructure. However, certain Datarelatedto your federatedsystemswill beretainedin theDirectoryof your localSecurity Center system, suchasthenameof your connectedcameras, andothernon - personalData. In thecaseof SynergisTM, a copy of your Permanentusers andvisitors Data (asdefrled above) will alsobe storedin the Directory. The retentionperiod for this Data is configuredby you.

Genetec CitigrafrM
GenetecCitigrafrMenablesyouto connectsensors andotherdata sourcesto havea centralizedview of your operations. It solely allows remote accessto Data from connectedsourcesandis not designed tostore any of that Data. GenetecCitigrafrM may, however, allow you to retain the geolocationand timestampsfor eventsthat you chooseto track to improve event searchingcapabilities.

GenetecCitigraf rmis only availablefor deployment in Local Environments. Genetec Mission ControlTM
Genetec Mission ControlTM is our collaborative decision management system. Available for deployment only in LocalEnvironments, GenetecMissionControlTMremotelyaccessesDatafromconnectedsensors andsecuritydevicesto guideyoursecurityteamtofollow yourorganization -specificprocesseswhenan event ( such as an incident) occurs.
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Genetec Mission ControlTM allows remote access to Data from connected sources and is not designated to storeanyof thatsourceData.

Incident Data: To allow for efficient incident management, the Product will collect various Data related to eachcapturedincident, including the time at which it occurredandthe sourceof the event. This Data will be retainedin theProductfor aperiodof 90daysby default, butyou maychooseto definea differentretention period.

Operator performanceData: You canfurthermonitortheperformanceof youroperators andtheactions taken to resolve the incident. As such, the Product will therefore retain the time to response and the time to resolutionto eachincident. Plus, theProduct allowsyoutopre-setquestions tobeansweredby your operatorsandprovidesa sectionshouldyou or youroperationswish to addcommentsin relationto a specificincident. ThisDatawill beretainedin theProductfor aperiodof 90daysby default, butyoumay chooseto define a different retention period.

SipeliaTm
SipeliaT allows youto make, receiveandmanagesessioninitiation protocol (SIP) basedvoice andvideo calls over a network.

AudioNideo recording andmetadata: To allow you to manageyour calls, either to answerthem, forward them or put them on hold, the Product will capturevariousData related to the calls received. This includes the audioand video recordingof the call, the call start and endtime, the call type, the call state, and so forth.

By default, thisDatawill bekeptfor aperiodof 30days, butyoumaychooseadifferentretentionperiod.

TheProductalsoallowsyouto solelyretainvideoor audiocontent, or none, aspartof your retention configuration.

Device information: The Product captures Data related to the devices connected to it, such as the name of the intercom, theintercomextension, and soforth. This Datais capturedto allow you to generatereportsbased on your needs.

Third -Party SoftwareandPlugins
The Productfurtherallows you to connectto compatiblethird -party software, hardwareandplugins in orderto importDataintotheProduct. Therefore, dependingonyourconfigurationand thesethirdparties' policies, your Data may be accessible tothem. In this event, suchaccessis subjectto their own terms and conditions and is expresslyexcluded from the scopeof this document.

The sameappliesto the various add-ons that you canprocure to complementthe Product, which are not coveredby this document.

Data access
Your Datamay be accessedonly by the authorizedsystemadministrators (which may include your systemintegrator) anduserswith appropriateaccessprivileges, asdefinedby you.

To theextentthatyoudeploytheProductin aLocal Environment, no Datawill bemadeavailableto Genetec, except for GUS and SAM, when enabled.

To the extentthatyou deploytheProductin our Cloud Environment, your Datawill beprocessedin our data centers in the manner described in this document. A limited number of our employees will have access to your Data to enableusto provide you with the service.

To thatextentthatGenetecprovidessupportto youwith regardsto theProduct, oursupport teamwill only haveaccessto information thatyou submit to usaspartof your supportrequestor to which you decide to grantusaccessthroughtheProduct. As such, in certaincases, we may askyou to shareadditional 34 L crno\ Agreetnents\ CetPlan Technologies Inc Professional Services Agreement FY24- 0037. docx- ms Redlands Regular Meeting of 10-07-25
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information with us to be able to respondto your requestfor support. Unlessotherwise statedin this document, Genetecemployeeswill not have accessto your Data.

Data ownership
You will alwaysremaintheowner of your Data. You arefully responsiblefor thecontentof your Data, which includes obtaining all rights, consents, authorizations and other approvals from all relevant third partieswhichmaybenecessaryfor youto makeavailableyourDatato usaspartof youruseof theProduct, andfor us to processyour Datain accordancewith thetermsof our privacy policy andthis document.

ThisdocumenthasbeenlastupdatedonDecember4, 2019. Thelatestversionof thisdocumentmaybe found at \ uby. Ct_1ctCC.csm. IC <<ul ups- We invite you to subscribeto the legal notifications in our Entail Subscription Centerto, among other things, be notified of any major changes tothis document.

Leonhard Korowajczuk ( CEO/ CTO): ( 703) 259- 4022 / [email protected] 35 I:lcmolAgreementsWetPlan Technologies Inc Professional Services Agreement FY24- 0037. docx- ms Redlands Regular Meeting of 10-07-25
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EXHIBIT " G"

WORKERS' COMPENSATION INSURANCE CERTIFICATION
Every employer, excepttheState, shallsecurethepaymentof compensationin oneor more of the following ways:
a) By beinginsuredagainstliability to paycompensationby oneormoreinsurersduly authorized to write compensation insurance in this State. b) By securing from the Director of Industrial Relations, a certificate of consentto self -insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory tothe Director of Industrial Relations of ability to self -insure and to pay any compensation that may becomedueto his or her employees.

CHECK ONE
x
I ain aware of the provisions of Section 3700 of the Labor Code which requiresevery employerto be insured againstliability for Workers' Compensation orto undertakeself-insurance in accordancewith the provisions of that Code, and I will comply with suchprovisions before commencing the performance of the work and activities required or permitted under this Agreement. ( Labor Code § 1861).

I affirm that at all times, in performing thework andactivities requiredor permittedunder this Agreement, I shall not employ any personin any manner suchthat I becomesubjectto the workers' compensation laws of California. However, at any time, if I employ anyperson suchthat I becomesubjectto the workers' compensationlaws of California, immediatelyI shall provide the City with a certificate of consent to self -insure, or a certification of workers' compensation insurance.

I certify underpenalty of perjury under the laws of the Stateof California that the information and representations made in this certificate are true and correct.

CELPLAN TECHNOLOGIES, INC
By: /
0aZZ111& Z-1U&
Paulo Leite, Chief Operations Officer
Date: 10/1 /2024
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I:\cmo\Agreements\CelPlan Technologies Incorporated-FY2526-051.docx-jl

FIRST AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES

This first amendment (“First Amendment”) to the agreement for professional services (“Agreement”), dated October 15 , 2024 , by and between the City of Redl ands, a municipal corporation and a general law city (“City”), and CelPlan Technologies Incorporated, a Virginia corporation (“Consultant”), is made and entered into this 7th day of October 2025.

RECITALS

WHEREAS, it is the desire of the City and Consultant to amend their existing Agreement, specifically regarding total compensation.

NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledged City and Consultant agree as follows:

AGREEMENT

Section 1. Article 5 of the Agreement, entitled “ Payments to Consultant,” is hereby amended to read as follows:

“5.1 Compensation : The compensation for Consultant’s performance of the Services shall not exceed the amount of One Million Two Hundred Seventy-Seven Thousand Twenty-Six Dollars and Forty -Two Cents ($1,277,026.42) for the Services provided during the Initial Term. This agreement may be extended by four (4) one-year terms (Extended Terms). Should this Agreement be extended, the compensation for Consultant’s performance for the Services shall not exceed the amount of Two Hundred Thirty-One Thousand Seven Hundred Fifty-One Dollars and Thirty One Cents ($231,751.31) for the first Extended Term; Two Hundred Forty-One Thousand Twenty-One Dollars and Thirty Six Cents ($241,021.36) for the second Extended Term; Two Hundred Forty- Seven Thousand Forty-Six Dollars and Ninety Cents ($247,046.90) for the third Extended Term; and Two Hundred Fifty -Three Thousand Two Hundred Twenty -Three Dollars and Seven Cents ($253,223.07) for the fourth Extended Term, bringing the total possibl e amount of compensation to a not-to-exceed amount of Two Million Two Hundred Fifty Thousand Sixty Nine Dollars and Six Cents ($2,250,069.06). For the Initial Term and each Extended Term, City shall pay Consultant on a time and materials basis up to the n ot to not-to-exceed amount in accordance with the rates specified in Exhibit “C,” titled “Schedule of Values,” which is attached hereto and incorporated herein by this reference.”

Section 2. Exhibit “C” of the Agreement, entitled “Schedule of Values,” is hereby amended to include Attachment “1”, attached to this amendment.

Section 3. All other provisions of the Agreement shall remain unchanged by th is First Amendment and in effect.

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I:\cmo\Agreements\CelPlan Technologies Incorporated-FY2526-051.docx-jl IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective as of October 7th, 2025.

CITY OF REDLANDS

________________________________ By: ________________________________ Mario Saucedo, Mayor Paulo Leite, Chief Operating Officer

ATTEST:

__________________________________
Jeanne Donaldson, City Clerk

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I:\cmo\Agreements\CelPlan Technologies Incorporated-FY2526-051.docx-jl Attachment 1

EXHIBIT “C”

SCHEDULE OF VALUES

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City Council Meeting I. 9.

DATE: 10/07/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize the annual maintenance payment to Motorola Solutions, Inc. in the amount of $118,649.92 for the Police Department's Spillman Computer Aided Dispatch/Records Management System (Management Services/Finance Director Garcia)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move that the City Council authorize payment of the annual invoice for the Police Department's Spillman Computer Aided Dispatch/Records Management System to Motorola Solutions, Inc. in the amount of $118,649.92.

RECOMMENDATION:

City staff recommends that the City Council authorize payment of the annual invoice for the Police Department's Spillman Computer Aided Dispatch/Records Management System to Motorola Solutions, Inc. in the amount of $118,649.92.

DISCUSSION:

Motorola Solutions, Inc, is the vendor and owner of the software used by the Police Department for Computer Aided Dispatch/Records Management System (CAD/RMS), also referred to as Spillman. Since it was installed and deployed over ten years ago, Spillman, the original developer, has provided maintenance and support to City staff through the annual maintenance agreement which has been renewed every year since. As with many other software applications in use by the City (and is the case in all other jurisdictions for that matter), Motorola is the only provider of software maintenance and support for the Spillman CAD/RMS system and is, as such, a sole source. Payment of the annual invoice to Motorola Solutions ensures access to routine software updates and technical support.

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support.

ALTERNATIVES:

Not Applicable
STRATEGIC PLAN:

Not Applicable
SUBMITTED BY:

Danielle Garcia, Management Service/Finance Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
Rachel Tolber, Chief of Police
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Eric Owens, Information Technology Manager
Fiscal Impact
Fiscal Year: 2025-26
Revenue Generating: No
Appropriation Required Y/N: No
Amount: 118,649.92
Budgeted Y/N: Yes
Account No.: 604900
Discussion:

The annual maintenance for this system totals $118,649.92. Funding for this expense was included in the FY 2025-26 budget for Management Services/DoIT.

Attachments
Motorola Solutions - Spillman FY2025-26 Renewal Invoice Redlands Regular Meeting of 10-07-25
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Motorola Solutions, Inc.
500 West Monroe
Chicago IL 60661
United States
Federal Tax ID: 36-1115800

Need help or have question?
Scan the QR code or visit
support.motorolasolutions.com/invoicing
Invoice 8230534642
Payment Details
Invoice Total
USD 118,649.92
Payment Due Date Oct 01, 2025
Pay Online
motorolasolutions.com/billing
Payment Method / Terms
Net Due in 30 Days
Bank Account No.

Payment Address
Motorola Solutions, Inc.
13108 Collections Center Drive
Chicago, IL 60693
United States
ABA Routing No. for ACH
ABA Routing No. for Wire Transfer
Bank
Bank of America, Dallas
SWIFT
Invoice 8230534642 Please detach here and return the bottom portion with your payment

Payment Coupon
Issue Date
Sep 01, 2025
Customer No.

Invoice 8230534642
Please put your Transaction Number and your Customer Account Number on your payment for prompt processing.

Billing Address

REDLANDS POLICE DEPT, CITY OF
ATTN: Accounts Payable
P.O. BOX 1025
REDLANDS CA 92373
United States
Payment Address
Motorola Solutions, Inc.
13108 Collections Center Drive
Chicago, IL 60693
United States
Invoice Total
USD 118,649.92
Tax Included 0.00
Payment Due Date Oct 01, 2025
Provide your remittance details to:

[email protected]
Diversion contrary to export control law is prohibited
Issue Date
Sep 01, 2025
P.O. No. P.O. Date
Contract No. Delivery No. Customer No.

Billing Address Shipping Address

REDLANDS POLICE DEPT, CITY OF
ATTN: Accounts Payable
P.O. BOX 1025
REDLANDS CA 92373
United States

REDLANDS POLICE DEPARTMENT
30 CAJON STREET
1270 W PARK #C
REDLANDS CA 92373
United States
Important Information For all invoice payment inquiries contact [email protected]
Telephone: 800-247-2346
Special Instructions and Comments
General Comment: Regular Invoice
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Invoice 8230534642 Diversion contrary to export control law is prohibited

# Description Ship Date Service Period Unit Price Qty Amount Equipment at Site:
1011860485
1862975
30 CAJON STREET
1270 W PARK #C
REDLANDS CA 92373
United States
1 FLEX CAD MAINTENANCE (ENHANCED) -
STANDARD:01-OCT-2025:30-SEP-2026:

ITEM# SSV00S00012A-SP
Oct 01, 2025 - Sep 30, 2026 2,310.41 1 2,310.41
2 FLEX NON-CUSTODIAL ARREST
MAINTENANCE - STANDARD:01-OCT-
2025:30-SEP-2026:

ITEM# SSV00S00396A-SP
Oct 01, 2025 - Sep 30, 2026 0.00 1 0.00
3 FLEX HUB MAINTENANCE (ENHANCED) -
STANDARD:01-OCT-2025:30-SEP-2026:

ITEM# SSV00S00015A-SP
Oct 01, 2025 - Sep 30, 2026 39,334.77 1 39,334.77
4 FLEX PERSONNEL MANAGEMENT
MAINTENANCE - STANDARD:01-OCT-
2025:30-SEP-2026:

ITEM# SSV00S00432A-SP
Oct 01, 2025 - Sep 30, 2026 2,713.43 1 2,713.43
5 FLEX PIN MAPPING MAINTENANCE -
STANDARD:01-OCT-2025:30-SEP-2026:

ITEM# SSV00S00438A-SP
Oct 01, 2025 - Sep 30, 2026 3,910.93 1 3,910.93
6 FLEX PREMISES AND HAZMAT

INFORMATION MAINTENANCE -
STANDARD:01-OCT-2025:30-SEP-2026:

ITEM# SSV00S00447A-SP
Oct 01, 2025 - Sep 30, 2026 1,111.25 1 1,111.25
7 FLEX SENTRYX GIS (GEOBASE)
MAINTENANCE - STANDARD:01-OCT-
2025:30-SEP-2026:

ITEM# SSV00S00480A-SP
Oct 01, 2025 - Sep 30, 2026 0.00 1 0.00
8 FLEX TRAFFIC INFORMATION
MAINTENANCE - STANDARD:01-OCT-
2025:30-SEP-2026:

ITEM# SSV00S00527A-SP
Oct 01, 2025 - Sep 30, 2026 1,923.95 1 1,923.95
9 XML ACCIDENT INTERFACE
MAINTENANCE - STANDARD:01-OCT-
2025:30-SEP-2026:

ITEM# SSV00S00566A-SP
Oct 01, 2025 - Sep 30, 2026 3,837.94 1 3,837.94
10 FLEX MOBILE SERVER CAD SHARE -
STANDARD:01-OCT-2025:30-SEP-2026:

ITEM# SSV00S006026-SP
Oct 01, 2025 - Sep 30, 2026 13,248.70 1 13,248.70
11 FLEX TOUCH MAINTENANCE -
STANDARD:01-OCT-2025:30-SEP-2026:

ITEM# SSV00S00028A-SP
Oct 01, 2025 - Sep 30, 2026 1,763.07 1 1,763.07
12 FLEX E9-1-1 INTERFACE MAINTENANCE -
STANDARD:01-OCT-2025:30-SEP-2026:

ITEM# SSV00S00181A-SP
Oct 01, 2025 - Sep 30, 2026 2,310.41 1 2,310.41
13 FLEX LAW RECORDS MAINTENANCE -
STANDARD:01-OCT-2025:30-SEP-2026:

ITEM# SSV00S00033A-SP
Oct 01, 2025 - Sep 30, 2026 1,817.79 1 1,817.79
14 FLEX MOBILE AVL AND MAPPING
MAINTENANCE - STANDARD:01-OCT-
2025:30-SEP-2026:

ITEM# SSV00S00036A-SP
Oct 01, 2025 - Sep 30, 2026 9,040.89 1 9,040.89
15 FLEX MOBILE RECORDS MAINTENANCE -
STANDARD:01-OCT-2025:30-SEP-2026:

Oct 01, 2025 - Sep 30, 2026 2,713.43 1 2,713.43
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Invoice 8230534642 Diversion contrary to export control law is prohibited

# Description Ship Date Service Period Unit Price Qty Amount ITEM# SSV00S00038A-SP
16 FLEX STATELINK MAINTENANCE -
STANDARD:01-OCT-2025:30-SEP-2026:

ITEM# SSV00S00052A-SP
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City Council Meeting I. 10.

DATE: 10/07/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a Professional Services Agreement with Bucknam Infrastructure Group, Inc. for an amount not-to-exceed $95,593 to update the Pavement Condition Evaluation and Pavement
Management System, and determination that approval of the agreement is not subject to environmental review under section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
MOTION(S):

If City Council determines the staff recommendation is appropriate, the following motions are provided:

I move that the City Council determine that approval of the Professional Services Agreement with Bucknam Infrastructure Group, Inc. to update the Pavement Condition Evaluation and Pavement Management System is exempt from environmental review pursuant to section 15061(b)(3) of the guidelines implementing the California Environmental Quality Act; and

1. I move that the City Council approve a Professional Services Agreement with Bucknam Infrastructure Group, Inc. for an amount not-to-exceed $95,593 to update the Pavement Condition Evaluation and Pavement Management System.

2. RECOMMENDATION:

Staff recommends that City Council determine that approval of the Professional Services Agreement with Bucknam Infrastructure Group, Inc. to update the Pavement Condition Evaluation and Pavement Management System is exempt from environmental review pursuant to section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act. Staff further recommends approval of the Professional Services Agreement with Bucknam Infrastructure Group, Inc. for an amount not-to-exceed $95,593 to Redlands Regular Meeting of 10-07-25
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update the Pavement Condition Evaluation and Pavement Management System.

DISCUSSION:

In February 2012, City staff developed a Pavement Management Program (PMP) to evaluate the condition of all City streets and to establish a framework for prioritizing street maintenance. The PMP included a comprehensive pavement condition assessment, identified suitable treatment strategies, and projected the life cycles of roadway segments. This evaluation confirmed that Redlands’ streets had an average Pavement Condition Index (PCI) of 53, based on a 0–100 scale. A PCI of 53 is classified as "poor" and is significantly lower than the pavement condition in adjacent cities. On March 6, 2012, the City Council adopted the PMP and identified pavement improvements as a top City priority. Subsequently, staff developed the Pavement Accelerated Repair Implementation Strategy (PARIS) program to improve two-thirds of the City’s roadway network within five (5) phases.

On September 18, 2012, City Council formally adopted the PARIS program with Resolution No. 7219. PARIS identifies potential funding sources, defines pavement rehabilitation and maintenance methodologies, and includes a schedule to rehabilitate 440 lane miles (two-thirds of the City’s street system) in five (5) phases. By December 2020, the final phase of PARIS was completed. In total, 440 lane miles of City streets were rehabilitated.

On July 2, 2019, City Council approved an agreement with Bucknam Infrastructure Group, Inc. to conduct a citywide pavement condition assessment and update the PMP database with the goal of rehabilitating the remaining one-third of City streets while maintaining streets rehabilitated with the PARIS program. The scope of this project (PMP 2020) included:

Field condition assessments of all arterial, collector, and local streets.

Updated PCI ratings and projected life cycles for each roadway segment.

A multi-year maintenance and reconstruction schedule.

Integration of completed PARIS phases into the PMP database.

PMP 2020 prioritized pavement rehabilitation and maintenance to ensure that available funding would be directed to projects providing the most significant long-term return on investment. The project used the Army Corps of Engineers MicroPAVER software to model pavement conditions under varying budget scenarios and generate return-on-investment analyses. The MicroPAVER database is useful for preparing Capital Improvement Program (CIP) updates, annual budget requests, and project priorities. Work completed through the PMP and PARIS programs has increased the City's overall transportation network PCI average to 82, one of the highest in the state.

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In July 2025, the Municipal Utilities and Engineering Department (MUED) issued a Request for Proposals (RFP) through Planet Bids for consulting services to update the Pavement Condition Evaluation and Pavement Management System. The project scope-of-work includes:

Assessing the entire City roadway network (approximately 650 lane miles), including City parking lots and alleys;
Updating the PMP database;
Modeling multiple budget scenarios, including gradual, front-loaded, constrained, and unlimited funding conditions;
Publishing PMP data through MicroPAVER and/or the City’s GIS enterprise system;
Developing preventive maintenance schedules for every street segment; Producing updated 2025 PCI ratings for all roadway segments; On August 21, 2025, proposals were received from the following four (4) firms:

Bucknam Infrastructure Group, Inc., Oceanside, CA
Capitol Asset & Pavement Services, Inc., Silverton, OR
Nicholas Consulting Engineers (NCE), Anaheim, CA
Tiger Eye Engineering, LLC, Columbia, MO

In accordance with Chapter 2.16.180 of Redlands Municipal Code, an evaluation committee reviewed the proposals on the basis of each firm’s demonstrated competence and professional qualifications in accordance with specific evaluation criteria identified in the RFP, and ranked Bucknam Infrastructure Group, Inc. (Bucknam) as the most qualified firm for this project. Staff negotiated a reasonable consultant fee with Bucknam and recommends approval of a Professional Services Agreement for an amount non-to-exceed $95,593. This action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act.

ALTERNATIVES:

City Council may deny the staff recommendation and provide alternate direction.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
Redlands Regular Meeting of 10-07-25
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REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Goutam K. Dobey, City Engineer
Fiscal Impact
Fiscal Year: FY 25/26
Appropriation Required Y/N: No
Budgeted Y/N: Yes
Account No.: 211400
Discussion:

There is no fiscal impact associated with this action. Sufficient funding is available in the PARIS/PMP budget for this project.

Attachments
Bucknam Professional Services Agreement
Redlands Regular Meeting of 10-07-25
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1 I:\cmo\Agreements\Bucknam Infrastructure Group, Inc.-FY2526-046.doc-jl

AGREEMENT TO PERFORM PROFESSIONAL SERVICES

This agreement for the provision of Citywide Pavement Condition Evaluation and Pavement Management Program Update (“Agreement”) is mad e and entered in this 7th day of October, 2025 (“Effective Date”), by and between the City of Redlands, a mun icipal corporation (“City”) and Bucknam Infrastructure Group, Inc. a California stock corporation (“Consultant”).

City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONSULTANT

1.1 City hereby engages Consultant to provide Citywide Pavement Condition Evaluation and Pavement Management Program Update services for City (the “Services”).

1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services.

ARTICLE 2 – SERVICES OF CONSULTANT

2.1 The Servi ces that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Servi ces,” which is attached hereto and incorporated herein by this reference.

2.2 Consultant shall comply with applicable federal, state and local laws and regulati ons in the performance of this A greement including, but not limited to , any applicable State prevailing wage laws.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City designates John R. Harris, Municipal Utilities and Engineering Department Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 Consultant shall perform and complete the Services in a prompt and diligent manner.

4.2 Consultant shall complete the Services by June 30, 2026 , unless the Services are terminated earlier as provided for herein.

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4.3 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to Cit y, consistent with City Council-adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff.

ARTICLE 5 – PAYMENTS TO CONSULTANT

5.1 Compensation: Total compensation for Consultant’s performance of the Services shall not exceed the amount of ninety-five thousand five hundred ninety -three dollars ($95,593). City shall pay Consultant on a time and materials basis up to the not to exceed amount in accordance with Exhibit “ B,” titled (“Fee Proposal”) which is attached hereto and incorporated herein by reference.

5.2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.

5.3 Any n otice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY: CONSULTANT:

City Clerk Peter Bucknam, President
City of Redlands Bucknam Infrastructure Group, Inc.
35 Cajon Street 3548 Seagate Way, Suite 230
P.O. Box 3005 (mailing) Oceanside, CA 92056
Redlands, CA 92373 Email: [email protected]
[email protected] Phone: (760) 216-6529
Phone: (909) 798-7531

ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant. Consultant shall provide City with certificates of insurance and endorsements Redlands Regular Meeting of 10-07-25
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3 I:\cmo\Agreements\Bucknam Infrastructure Group, Inc.-FY2526-046.doc-jl evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self -insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “C,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General L iability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate , for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self -insurance maintained by City.

C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made.

D. Business Auto L iability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services, hired and non -owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self-insurance maintained by City.

E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insurance policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.

6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses or liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services.

ARTICLE 7 – CONFLICTS OF INTEREST

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7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Consultant’s Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:

A. Does not make a governmental decision whether to:

(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests , with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of in-house counsel by a Party.

8.2 Consultant shall not assign any of the Services, except with the prior written approval of City and in s trict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.

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8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant’s employees, except as herein set forth. Consultant shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed S ervices, and (2) any payment du e Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.

8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, an y amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.

8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California , without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.

8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent Redlands Regular Meeting of 10-07-25
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6 I:\cmo\Agreements\Bucknam Infrastructure Group, Inc.-FY2526-046.doc-jl jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.

CITY OF REDLANDS BUCKNAM INFRASTRUCTURE
GROUP, INC.

By: ___________________________ By: _________________________ Mario Saucedo, Mayor Peter Bucknam, President

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

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7 I:\cmo\Agreements\Bucknam Infrastructure Group, Inc.-FY2526-046.doc-jl EXHIBIT "A"

SCOPE OF SERVICES

Consultant will provide these services through proactive and accurate update of the PMP; and will address the City’s primary goals of:
• Updating MicroPAVER with 2025 maintenance data, segmentation improvements and inspections;
• Enhancing the Redlands PMP database with 2020 to 2025 work history data entries; • Surveying 310 centerline miles of the City’s Arterial/Collector, Local & Alley network and 25+ City park and facility Parking Lots during FY 2025-26; o Verifying / Updating pavement centerline and metric data (PMP vs. GIS); o Generating 2025 Pavement Condition Index (PCI) ratings for each segment; • Developing a proactive preventative slurry seal/overlay rehabilitation schedules based on existing/current capital funding allocations;
• Establishing solid recommendations for current / future maintenance and rehabilitation needs;
• Utilizing the City’s existing/current funding to generate a multi -year Capital Improvement Program (CIP);
• Recommending alternative maintenance budgets that demonstrate realistic return -on- investments (ROI), i.e., increase PCI and maintain PCI models, etc. • Updating the Redlands MyRoads® PMP web-portal application Detailed phases to the scope of work in accordance to the City’s RFP are follows:

1. Project Implementation

2. Client Satisfaction

3. Project Schedule

4. Scope of Work (Major Tasks)

1) Project Implementation
TASK 1.1: Project Kickoff
The first step in updating a successful pavement management program truly resides in frequent communication and timely scheduled data updates. For the City, it will be essential to establish, up front, the Municipal Utilities and Engineering Department’s pavement management priorities.

Consultant team will set up a Project Kickoff meeting with City staff to discuss and review in detail the expectations of the project, technical approach, section ID / GIS management & surveys, district/zone maintenance, MicroPAVER upgrades & use, deliverables within the scope of work and the review of schedule.

This effort will build consensus between the Public Works and Engineering staff as well as build stronger Arterial CIP and Local neighborhood maintenance programs that complement large Public Works CIP projects and annual maintenance projects.

Additional key topics to be discussed will include the review and assessment of the existing MicroPAVER pavement plan/data; its current and future use, MyRoads®, survey areas based on Redlands Regular Meeting of 10-07-25
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8 I:\cmo\Agreements\Bucknam Infrastructure Group, Inc.-FY2526-046.doc-jl recent maintenance work and schedules, new construction, data quality and condition, current pavement procedures, historical expenditure levels and desired service levels.

Deliverable: Meeting minutes, revised project schedule (if necessary) TASK 1.2: Project Status Meetings - Quality Control Program Status Meetings and Progress Reports
• Minimum of three meetings during the project (kickoff, committee/City Council and status meetings) – minimum of eight (8) hours; Field review meetings; additionally, monthly progress status reports will be delivered to the City project manager.

Quality Control (QC)
Consultant will use a statistical sampling approach for measuring the quality of Consultant field technician’s work. In this manner, 10 percent of the original annual surveys will be re -surveyed by an independent survey crew, supervised by a field manager, and the results will be compared to the original surveys (this will include a total of 31 miles of QC). Consultant QC process involves checking the field crews’ work in a “blind study” fashion. This will ensure that all field personnel are properly collecting distresses and pavement quantities for all street segments. PCI variance reporting will be performed where previous PCI data will be compared to newly inspected 2025 PCI data; if PCI’s vary more than ten (10) points per year Consultant staff will assess the potential cause through unrecorded work history, accelerated pavement deterioration, etc. Consultant will record/log any discrepancies between the previous and current PMP databases (any corrections/changes to the database shall not be made without prior City staff approval).

Since Consultant is collecting distress information on field MicroPAVER tablets with the Redlands PMP database live, Consultant staff will perform several quality control tests within MicroPAVER using a sample set of the City of Redland’s street distress data.

This will ensure that all system and analysis settings as well as City recommendations and standards are being followed.

Consultant surveys follow the accepted ASTM D6433 procedure requirements. A copy of the QA/QC plan utilized by Consultant staff during the project will be submitted along with the PMP certification documents. Consultant staff attends the OCTA PMP Distress Training Classes held each year, 2011 thru 2025.
2) Client Satisfaction
TASK 2.1: Project Deliverables
Shown throughout Scope of Work, each Task is summarized with project deliverables. Client satisfaction will derive from frequent communication with the Project Manager and key staff members from the Municipal Utilities and Engineering Department. Project success is created by delivering on three main factors;
1) Adherence to scope tasks and deliverables
2) Performing to the standard set by the Project Schedule; and 3) Controlling costs.

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9 I:\cmo\Agreements\Bucknam Infrastructure Group, Inc.-FY2526-046.doc-jl Consultant Project Manager will follow each of these factors throughout the duration of the project. Consultant’s experience through adherence to scope, schedule and budget have proven itself over the past twenty -seven (27) years of PMP service to Southern California local agencies.

Deliverable: Project Status Updates, as stated in Task 1.2 3) Project Schedule
TASK 3.1: Workflow / Project Schedule
Consultant project schedule includes each major task identified in scope of work, as well as quality control milestones and meetings. Consultant currently has ample staff to apply to this project in order to meet an aggressive schedule (two field technicians will drive the proactive schedule).

4) Scope of Work (Major Tasks)
TASK 4.1: Update Maintenance and Rehabilitation Activities The City will provide Consultant with a listing of all major work (overlay, slurry, etc.) in hard copy/digital format for updating specific section work histories and PCI ratings. Consultant will review all maintenance and rehabilitation projects completed and/or scheduled by the City since the last PMP update in 2020; this will include work history updates on arterials, locals, and alleys. Consultant staff will enter the necessary work history updates as mentioned above into City’s MicroPAVER database.

Deliverable: Update PMP data, Work History report
TASK 4.2: Pavement Condition Surveys
First and foremost, the assessment of the City’s pavement segmentation is one of the key priorities for this project. With five years between major inspections, it will be essential to verify that all PMP segmentation is up -to-date and that section true area SF quantities are verified, accurate and reliable.

This will be completed by utilizing Consultant’s cloud-based learning technology (AI) to initially quantify square footages for each pavement section. These calculations are possible due to the cloud-based learning tech’s inherent working knowledge of how to recognize edge -of-pavement, surface types, medians, bus pads and AC/PCC surface limits. Consultant’s GIS team then edits/digitizes the final polygon measurements/boundaries.

This ability will allow Consultant to obtain the necessary quality control measurements for defined Redlands PMP segments and to perform segment true area SF variance reports. This will in turn create more accurate PCI’s, engineering project cost estimations, total centerline / square footages of the network as well as for unique pavement segments. Consultant will review/assess new and/or missing streets previously excluded from the last PMP update and create the necessary segmentation within the Redlands PMP database + GIS links.

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10 I:\cmo\Agreements\Bucknam Infrastructure Group, Inc.-FY2526-046.doc-jl Once the pavement segmentation has been assessed and verified, the necessary inspections will be performed. Consultant survey methodology will include the following approach based on ASTM D6433 guidelines:

1. Walking - All sections are surveyed through “two -pass test” walking methodologies.

AC/PCC distress types will be collected based upon actual surface conditions and physical characteristics of the segment.

Surveying methods will be conducted by remaining consistent with ASTM D6433 & the Army Corp of Engineers AC/PCC sampling guidelines while being flexible to current City requirements. All sample locations are observed through walking surveys; samples areas will cover a minimum of 20% of the total section area and will be 2,500 SF +/ - 1,000 SF in size. The following Redlands pavement sections are to be surveyed for the upcoming 2026 PMP update:
• FY 2025-26 - The inspection of 310 miles of Arterial, Local & Alley segment miles and City parks and facilities Parking Lots will be performed Use of MicroPAVER tablet units allows staff to collect pavement data with the City of Redland’s MicroPAVER database live in the field. Updated PMP data/inspections are transferred immediately to the Consultant’s PMP Dashboard and can be reviewed at any time for quality control and management. Tablet methodology sets us apart from the competition since Consultant is using a paper-less inventory process to enter data; this in turn generates cost savings to enhance the project schedule and other portions of the project such as True Area SF calcs, CIP reporting, MicroPAVER training and on-call services.

Roadway Verification Survey - A listing of the field attribute data that is updated/verified during the survey for the pavement management database is listed below (County survey guidelines will be followed):

2. Field Attribute Data (updated and/or verified)
• Street name, from/to, indicating the assigned limits of the section • Street rank indicating arterial/collector, local, # of lanes, surface type (AC, PCC) • Historical PCI tracking from previous inspections and 2025 PCI inspections • Segment quantities, indicating the length, width and area of the section

3. Conditional data will be evaluated for all street segments and will include:
• ASTM D6433 20 AC & 19 PCC distresses by type, severity and extent • Sampling/conditional data typically pulled from within edge -of-pavement to edge-of pavement
• PCI ratings (0-100), taking into account the surface condition, level of distress

4. Section Distress and PCI Reporting
Upon 50% and 100% completion of the required condition surveys, Consultant will prepare draft PCI Reports and PCI GIS maps that document the conditions of all pavement segments.

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11 I:\cmo\Agreements\Bucknam Infrastructure Group, Inc.-FY2526-046.doc-jl projected street rehabilitation and maintenance project locations. The City and Consultant staff will review the PCI reports to ensure that all inventory data is correct and the project is running smoothly. PCI Reporting will include:
• PCI Report – Sorted by Name (A to Z), PCI Order (0-100), Zone (1, 2, 3); • Work history report; and
• GIS Maps presenting PCI’s by section.

Once the City has reviewed, assessed and commented on the draft report, Consultant will address all requested revisions and deliver the final reports.

Deliverable: Citywide PCI reports, compliant County PCI reports, PCI Variance report

DEVELOP RECOMMENDED IMPROVEMENT PROGRAM
TASK 4.3: Maintenance and Rehabilitation Assessment / Priorities Consultant will assist the City in developing the most cost -effective preventive maintenance and rehabilitation strategies necessary to achieve the desired level of serviceability. This will be accomplished by meeting with the City to discuss and strategize maintenance/rehabilitation activities that are currently being used by the City.

Based on the City’s current AC & PCC applications, and other maintenance practices used, Buckna will conduct an historical and prospective analysis on the conditional and financial impact these practices have on the pavement network.

Consultant will update the Redlands MicroPAVER “decision tree” that will be used to generate pavement recommendations that match current fiscal year maintenance/rehabilitation approaches/City practices. This will be accomplished by assessing/updating the unique and individual PCI ranges and deterioration curves within PMP software based on functional class (i.e. arterial, collector and local) and age. Consultant will review the Redlands deterioration curves that have been developed based on historical pavement condition, inspection, surface type, and road class data.

All maintenance practices/unit costs and scheduled projects will be integrated into the PMP and will be derived from the most recent construction bids. Consultant will account for inflation rates when long-term revenue projections are made.

Consultant Project Manager/Principal will work closely with the City in defining sound engineering-based repair and rehabilitation strategies for each fiscal year and for each defined PMP zone within the network. Once the repair/rehabilitation strategies have been defined, a multi-year Forecast Maintenance & Rehabilitation (FMR) recommendation report will be generated. The recommended budget scenarios will be identified on the basis of several criteria:
• Minimization inconveniences for Redlands residents by providing more efficient annual CIP/rehabilitation plans
• Assessment and review of the City’s Pavement CIP
• Present pavement conditions; Desired levels of service and available resources • Cost benefit of individual strategies (minimum of three (3) scenarios) Redlands Regular Meeting of 10-07-25
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12 I:\cmo\Agreements\Bucknam Infrastructure Group, Inc.-FY2526-046.doc-jl • Scheduling with the City’s major CIP projects (PARIS, water, sewer, etc.) • Budgetary findings/recommendations that satisfy County guidelines • Local “Neighborhood Zone” fiscal year reporting/improvement scheduling • Future routine maintenance needs based on projected deterioration rates The primary emphasis of this task is to maximize the scheduling of street maintenance using the most cost-effective strategies available and taking into account a life-cycle cost analysis.

TASK 4.4: Citywide CIP / County Compliance Budget Reports Consultant will deliver the Final Report to the City which will be essential for staff reference and use as well as being presented in a way that is beneficial for elected officials/upper management.

The report will be prepared by utilizing the information delivered by MicroPAVER in conjunction with the data and analysis performed by Consultant team. It will include:
▪ Identify present performance status of the entire network (section by section) as well as historical PCI performance;
▪ Current inventory and pavement conditions indices (PCI) for all road classes; ▪ Projected annual rehabilitation programs for street maintenance for a multi -yr period (FMR reports) that show the largest return on investment. This will include the following scenarios;
▪ Current City proposed PMP budget; FY 2026-31;
▪ Maintain PCI for five years;
▪ Increase PCI within five years;
▪ Generate a 20 -yr forecast maintenance/rehabilitation plan within the final reporting (streets, alleys & parking lots). This data will also be delivered within the GIS documents.
▪ Arterial/Collector/Local strategies and recommendations for the City’s CIP/rehabilitation programs, including a preventive maintenance schedule.
▪ Representation of forecasted scenarios within GIS mapping ▪ A detailed breakdown of deferred maintenance (backlog); and Deliverable: One (1) digital copy of the Final Pavement PMP Report (.pdf), will be sent to the City. Consultant will also provide final PMP/GIS project files.

TASK 4.5: PMP – GIS Mapping
As an enhancement and proactive approach to this project, Consultant staff will update the Pavement-GIS link between MyRoads® and the City’s GIS Enterprise. Consultant has access to the 2020 PMP -GIS shapefile; this allows Consultant staff to immediately utilize the file and prepare for internal PMP editing, survey and reporting. Consultant staff will review, with City staff, all ongoing upcoming capital projects that may impact the GIS mapping delivered for this project. The maps described below will be incorporated into the City’s Final PMP report:
• PCI condition values for every section
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13 I:\cmo\Agreements\Bucknam Infrastructure Group, Inc.-FY2526-046.doc-jl • Work History identifications
• Multi-yr Arterial / Local Rehabilitation and Slurry Seal Programs

By using the unique Section ID’s within MicroPAVER and the City’s ESRI PMP -GIS shapefile ID’s, Consultant will update the one -to-one match for each pavement section in the GIS.

Consultant staff will coordinate all project deliveries with the Public Works and the GIS division to ensure that the most current and accurate PMP -GIS maps are represented within the City’s GIS enterprise.

Deliverable: Complete GIS files/themes based on list above (project .mxd/shapefiles).

TASK 4.6: Redlands MyRoads® PMP Web-Portal
Redlands MyRoads® Web-Portal - Consultant’s MyRoads® is a great match for the Redlands PMP today and the future. MyRoads® brings City’s PMP data to life within a dynamic dashboard! Consultant now provides all PMP clients with a unique and agency driven “MyRoads®” web -portal that provides instantaneous access to City’s pavement management database. This “dashboard” allows users to toggle through individual sections via GIS mapping selections, zone queries, rank selection, PCI ranges, etc. to review all section metrics, latest/previous inspections, work histories generate filtered PCI reports and identify potential maintenance costs based upon City’s unique needs.

This tool will be accessed by City staff simply through a Username/Password methodology. As changes are made to the Redlands PMP database the MyRoads® dataset is changed to reflect work history edits, PCI inspections and section changes.

In summary, MyRoads® allows the user to perform the following dynamic functions:
• Query specific pavement segment(s) to view current/historic PCI, work history inspection;
• Filter for pavement sections within a defined zone, PCI range and/or functional class; • Select a pavement section or grouping of section through the on-board GIS tool; • Enter slurry, overlay & reconstruction unit costs to determine preliminary cost of maintenance and resulting citywide PCI;
• Display critical street / sidewalk / ROW assets along pavement section(s) that are critical to Engineering Bid development and solicitation (ADA ramps, utilities, manholes, trees, etc.
• Displays all final GIS project maps (PCI, work history, multi -yr forecasted maintenance, etc.)
• Consultant will train Redlands staff in the simple use of the MyRoads® dashboard.

Deliverable: PMP software training, field and internal technical support

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14 I:\cmo\Agreements\Bucknam Infrastructure Group, Inc.-FY2526-046.doc-jl EXHIBIT "B"

FEE PROPOSAL

Description Principal Project
Manager
GIS
Manager
Senior
Technician
Field
Technician(s) Admin Total by
Task
2025-26 Base Fee $331/hr $235/hr $175/hr $162/hr $115/hr $105/hr Task 1 Project Implementation
Task 1.1 Project Kickoff 2 1 $632
Task 1.2 Project Status Meetings - Quality Control 3 2 2 64 $8,739 Task 2 Client Satisfaction
Task 2.1 Project Deliverables 1 2 2 1 1 $1,371
Task 3 Project Schedule
Task 3.1 Work Flow / Project Schedule 2 1 2 $875
Task 4 Scope of Work
Task 4.1 Update Maintenance and Rehabilitation History 2 1 1 16 $2,647 Task 4.2 Pavement Condition Surveys
- Arterial / Collector, Local & Alley Surveys (310
miles) & 25+ Parking Lots 6 4 6 565 $68,057
Task 4.3
Maintenance and Rehabilitation Assessment /
Priorities 4 1 $1,102
Task 4.4 Citywide CIP / Pavement Rehabilitation 1 32 3 2 1 $8,805 Task 4.5 PMP - GIS Mapping 1 6 $1,285
Task 4.6 Redlands MyRoads® PMP Web-Portal $300
Reimbursables (mileage, printing, materials) $1,780
All deliverables will become property of the
Total Hours per Staff 2 54 19 13 648 2
2025-26 Total Base Fee 662$ 12,690 $ 3,325 $ 2,106 $ 74,520 $ 210$ $95,593

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15 I:\cmo\Agreements\Bucknam Infrastructure Group, Inc.-FY2526-046.doc-jl EXHIBIT "C"

WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

(a) By being insured against liability to pay compensation by one or more insurer s duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer , or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees.

CHECK ONE

_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self - insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).

_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

BUCKNAM INFRASTRUCTURE GROUP, INC.

By: Date: ___________________
Peter Bucknam, President

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City Council Meeting I. 11.

DATE: 10/07/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Public Works Construction Contract with Metrocell Construction, Inc. for the Palo Alto Storm Drain Improvement Project for an amount not-to-exceed $83,093.80, approval of a $13,093.80 additional appropriation from the Storm Drain Fund (405) unassigned fund balance, and determine that the project is categorically exempt from environmental review pursuant to Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
MOTION(S):

If City Council determines the staff recommendation is appropriate, the following motions are provided:

I move that the City Council determine that approval of a Public Works Construction Contract with Metrocell Construction, Inc. for the Palo Alto Storm Drain Improvement Project is categorically exempt from environmental review pursuant to Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act;

1. I move that the City Council approve the Palo Alto Storm Drain Improvement Project plans and specifications, and award a Public Works Construction Contract to Metrocell Construction, Inc. for an amount not-to-exceed $83,093.80; and

2. I move that the City Council approve an additional appropriation of $13,093.80 from the Storm Drain Fund (405) unassigned fund balance.

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RECOMMENDATION:

Staff recommends City Council to determine that approval of a Public Works Construction Contract with Metrocell Construction, Inc. for the Palo Alto Storm Drain Improvement Project is categorically exempt from environmental review pursuant to Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act. Staff further recommends City Council approve the Palo Alto Storm Drain Improvement plans and specifications, and award a Public Works Construction Contract to Metrocell Construction, Inc. for an amount not-to-exceed $83,093.80, and approve a $13,093.80 additional appropriation from the Storm Drain Fund (405) unassigned fund balance.

DISCUSSION:

In 2023, Watearth, Inc. (Watearth) completed a limited drainage study focused on the area surrounding the Redlands Country Club (RCC). The study included a review of the development history around the RCC and an analysis of both pre-development and post-development localized storm water runoff generated on the golf course property and adjacent residential neighborhoods. The study provided planning-level strategies to reduce surface water runoff to pre-development levels and to guide related potential construction projects.

One of the recommended projects from the study is the Palo Alto Storm Drain Improvement Project (Project), which will rehabilitate and improve the existing concrete channel that extends from Country Club Drive to the east end of the RCC property. The Project constructs a new flood control structure that will reduce runoff discharge to pre-development levels, and constructs a new catch basin to convey runoff beneath the adjacent RCC fairway through a 24-inch storm drain pipe that will be constructed separately by RCC. When complete, this project will control and convey surface runoff during a 100-year storm event, reducing the likelihood of flooding within neighboring residential properties.

Staff prepared the plans and specifications for the Project, utilizing the analysis and recommended construction projects provided in the RCC Drainage Study, and advertised the Project for construction. On July 30, 2025, the City Clerk's office received and opened the following ten (10) bids:

BID OPENING REPORT SUMMARY

BIDDER TOTAL BASE BID
AMOUNT

1. Metrocell Construction, Inc., Chino, CA $83,093.80

2. Three Peaks Corp., Calimesa, CA $95,545.00

3. Wright Construction Engineering, San Marcos,
CA
$95,875.00
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4. JHS Construction Inc., Simi Valley, CA *$98,725.14

5. CEM Construction Corp., Montebello, CA $170,575.00

6. Gentry General Engineering, Inc., Colton, CA $108,940.00

7. Inland Highway Services Corp, Upland, CA $115,249.00

8. GCI Construction, Inc., San Clemente, CA $140,450.00

9. CP Construction, Ontario, CA $146,680.00

10. KGC, Cypress, CA $203,787.00
*An arithmetic error was discovered in the bid proposal. The total bid amount was corrected and highlighted in the attached bid analysis to identify arithmetic errors, but it did not affect the ranking based on the base bid amount.

MUED staff reviewed each bid and determined that Metrocell Construction, Inc. is the lowest responsive and responsible bidder based on the base bid amount.

Therefore, staff recommends City Council approval of a Public Works Construction Contract to Metrocell Construction, Inc. for an amount not-to-exceed $83,093.80 based on the base bid. Approval of the Metrocell Construction, Inc. contract requires an additional appropriation of $13,093.80 from the Storm Drain Fund (Fund 405) unassigned fund balance. If approved, it is anticipated that the project will be completed within forty (40) working days after a Notice to Proceed is issued.

This project is categorically exempt from environmental review pursuant to Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act (CEQA) as the project involves negligible or no expansion of capacity.

ALTERNATIVES:

City Council may deny the staff recommendation and provide alternate direction.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director Redlands Regular Meeting of 10-07-25
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RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Goutam K. Dobey, City Engineer
PREPARED BY:

Gerard Nepomuceno, Civil Engineer
Fiscal Impact
Fiscal Year: FY 25/26
Appropriation Required Y/N: Y
Amount: $13,093.80
Budgeted Y/N: Y
Account No.: 405400
Discussion:

The FY 25/26 Storm Drain Fund Budget (Fund 405) includes $70,000 for this Project. Approval of the Public Works Contract requires an additional appropriation of $13,093.80 from the Storm Drain Fund (Fund 405) unassigned fund balance.

Attachments
A. Metrocell Public Works Contract
B. Bid Opening Report
C. Bid Analysis
D. Plans
E. Specifications
F. Additional Appropriation Form
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PUBLIC WORK CONSTRUCTION CONTRACT

This Public Work Construction contract (“Contract”) is made and entered into this 7th day of October, 2025, by and between the City of Redlands, a municipal corporation, organized and existing under the laws of the State of California (hereinafter “City”), and Metrocell Construction, Inc. (hereinafter "Contractor"). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.”

In consideration of the mutual promises contained herein, City and Contractor agree as follows:

1. SCOPE OF WORK: Contractor shall furnish all materials and will perform all of the work for the following: Palo Alto Storm Drain Improvement Project, Project No. 405004 , complete all items as required by the Contract Documents (as herein defined) and Specifications for City’s Palo Alto Storm Drain Improvement Project, Project No. 405004 (the “Work”).

2. CONTRACT SUM: City shall pay Contractor the sum of eighty-three thousand ninety-three dollars and eighty cents ($83,093.80) as consideration for its performance of the Work in accordance with the terms and conditions set forth in the Contract Documents. Pursuant to Public Contract Code Section 22300, Contractor has the option to deposit securities with an escrow agent as a substitute for retention of earnings required to be withheld by City pursuant to an escrow agreement as set forth in Public Contract Code section 22300.

3. TIME FOR COMPLETION: The Work shall be completed within forty (40) working day(s) as defined in Section 1-2 of the Standard Specifications for Public Works Construction “Greenbook” from and after the date of City’s issuance of a Notice to Proceed to Contractor.

4. LIQUIDATED DAMAGES: Contractor’s failure to complete the Work within the time allowed will result i n damages being sustained by City. Such damages are, and will continue to be, impracticable and extremely difficult to determine. Accordingly, Contractor shall pay to City, or have withheld from monies due to Contractor, the sum of five hundred dollars ($500) for each working day as defined in Section 1 -2 of the Standard Specifications for Public Works Construction “Greenbook” in excess of the specified time for completion of the Work. Execution of this Contract shall constitute agreement by City and Contractor that five hundred dollars ($500) per day is the estimated damage to City caused by the failure of Contractor to complete the work within the allowed time. Such sum is liquidated damages and shall not be construed as a penalty, and may be deducted from payments due Contractor if such delay occurs.

5. CONTRACT DOCUMENTS: This Contract incorporates by reference the following: Notice Inviting Bids, Instructions to Bidders, Contractor’s Proposal, Bid Bond, Agreement, Performance Bond, Labor and Material Bond, Plans, General Conditions, Special Provisions and Specifications, and any addenda thereto (collectively, the “Contract Documents”).

6. ATTORNEYS' FEES: In the event any action is commenced to enforce or interpret the terms or conditions of this Contract, or the Contract Documents, the prevailing Party in such action, in addition to any costs and other relief, shall be entitled to recover its reasonable attorneys’ fees, including fees for use of in-house counsel by a Party.

7. RESOLUTION OF CONSTRUCTION CLAIMS: Claims by Contractor in the amount of three hundred seventy five thousand dollars ($375,000) or less shall be made by Contractor and processed by the City pursuant to the provisions of Part 3, Chapter 1, Article 1.5 of the Public Redlands Regular Meeting of 10-07-25
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Contract Code (commencing with Section 20104). All claims shall be in writing and include the documents necessary to substantiate the claim. Nothing in subdivision (a) of Public Contract Code Section 20104.2 shall extend the time limit or supersede the notice requirements provided in this case from filing claims by Contractor.

8. ELIGIBILITY OF CONTRACTOR/SUBCONTRACTOR: Contractor and all of its subcontractors shall abide by California Public Contract Code, Section 6109, and California Labor Code Sections 1777.1 and/or 1777.7, and certify that they are not debarred and are eligible to work on this project.

9. ASSIGNMENT OF AGREEMENT: No assignment by a Party of any rights or interests under this Contract shall be binding on another Party without the written consent of the Party sought to be bound.

10. SUCCESSORS AND ASSIGNS: City and Contractor each binds itself and their respective successors and assigns in respect to all covenants, agreements, and obligations contained in the Contract Documents.

11. SEVERABILITY: Any provision or part of the Contract Documents held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon City and Contractor.

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IN WITNESS WHEREOF, the Parties hereto have executed this Contract the day and year first written above.

CITY OF REDLANDS
(SEAL)

By:____________________________________
Mario Saucedo, Mayor
ATTEST:

____________________________________
Jeanne Donaldson, City Clerk
(SEAL)

Metrocell Construction, Inc.___________________
Name of Contractor

By:_______________________________________
Signature of Authorized Agent

__________________________________________
Title

__________________________________________
Signature of Authorized Agent (if necessary)

__________________________________________
Title

__________________________________________
Contractor's License No.

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WORKER'S COMPENSATION INSURANCE CERTIFICATION

Description of Contract: City of Redlands
Municipal Utilities and Engineering Department
Palo Alto Storm Drain Improvement Project
Project No. 405004

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

a. By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. b. By securing from the Director of Industrial Relations, a certificate of consent to self - insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.

CHECK ONE

_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self -insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).

_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

Dated this day of , 2025.

Metrocell Construction, Inc.______________
(Contractor)
_____________________________________
(Signature)
_____________________________________
(Official Title)

(SEAL)

(Labor Code Section 1861 provides that the above certificate must be signed and filed by the Contractor with the Owner prior to performing the work of the contract.)
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FAITHFUL PERFORMANCE BOND

Whereas, the City of Redlands (“City”), State of California, and Metrocell Construction, Inc. (hereinafter designated as "Principal") have entered into an agreement dated October 7, 2025 (“Agreement”) whereby Principal agrees to install and complete certain public improvements (the “Work”), which said Agreement is identified as Palo Alto Storm Drain Improvement Project, Project No. 405004 and is hereby referred to and made a part hereof; and

Whereas, said Principal is required under the terms of the Agreement to furnish a bond for the faithful performance of the Work, now, therefore, we, the Principal and , _____________________________, as Surety, are held and firmly bound unto the City in the penal sum of eighty-three thousand ninety -three dollars and eighty cents dollars ($ 83,093.80) lawful money of the United States, for the payment of which sum we bind ourselves, and our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.

The condition of this obligation is such that if the above bounded Principal, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the Agreement and any alteration thereof made as therein provided, on his or its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall faithfully fulfill the one -year guarantee of all materials and workmanship, and shall defend, indemnify and save harmless the City and its elected officials, officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligations, all to be taxed as costs and included in the judgment rendered.

As a condition precedent to the satisfactory completion of the Work, the above obligation shall hold good for a period of one (1) year or longer if required by the Agreement after the acceptance of the work by the City, during which time if the Principal shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage made evident during this period from the date of completion of the Work, and resulting from or caused by defective materials or faulty workmanship, the above obligation in penal sum thereof shall remain in full force and effect. The obligations of Surety hereunder shall continue so long as any obligation of the Principal remains.

Whenever the Principal shall be, and is declared by the City to be, in default under the Agreement, the City having performed the City obligations thereunder, the Surety shall promptly remedy the default, or shall promptly, at the City’s option:

1. Complete the Work in accordance with its terms and conditions; or

2. Obtain a bid or bids for completing the Work in accordance with its terms and conditions, and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a contract between such bidder and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Work less the balance of the Agreement price, but not exceeding, including other costs and damages for which Surety may be liable hereunder, the Redlands Regular Meeting of 10-07-25
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amount set forth above. The term “balance of the Agreement price,” as used in this paragraph, shall mean the total amount payable to the Principal by the City under the Agreement and any modifications thereto, less the amount previously properly paid by the City to the Principal.

Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Principal.

Surety shall not utilize the Principal in completing the Work nor shall Surety accept a bid from the Principal for completion of the Work if the City, when declaring the Principal in default, notifies Surety of the City’s objection to the Principal’s further participation in the completion of the Work.

No right of action shall accrue on the bond to or for the use of any person or corporation other than the City named herein or the successors or assigns of the City. Any suit under this bond must be instituted within the applicable statute of limitations period.

The said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or to the work to be performed thereunder or the Specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Agreement or to the work or to the specifications.

No final settlement between the City and the Principal shall abridge the right of any beneficiary hereunder whose claim may be unsatisfied.

The Principal and Surety agree that if the City is required to engage the services of any attorney in connection with the enforcement of this bond, each shall pay the City’s reasonable attorneys’ fees incurred, with or without suit, in addition to the above sum.

In witness whereof, this instrument has been duly executed by the Principal and Surety above named, on , 2025.

(SEAL) (SEAL)

(Contractor) (Surety)
BY:
(Signature) (Signature)

Address:___________________________________
__________________________________________
(Seal and Notarial Acknowledgment of
Surety)
Telephone ( )___________________________

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LABOR AND MATERIAL BOND

Whereas, the City Council of the City of Redlands, State of California, and Metrocell Construction, Inc. (hereinafter designated as “Principal”) have entered into an agreement (the “Agreement”) whereby Principal agrees to install and complete certain designated public improvements (the “Work”), which said agreement, dated October 7, 2025, and identified as Palo Alto Storm Drain Improvement Project, Project No. 405004 is hereby referred to and made a part hereof; and

Whereas, under the terms of the Agreement, Principal is required before commen cing the performance of the Work, to file a good and sufficient Labor and Material bond with the City of Redlands to secure the claims to which reference is made in Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code of the State of California.

Now, therefore, said Principal and the undersigned as corporate surety, are held firmly bound unto the City and all contractors, subcontractors, laborers, material men and other persons employed in the performance of the Agreement and referred to in the aforesaid Code of Civil Procedure in the sum of eighty-three thousand ninety -three dollars and eighty cents dollars ($83,093.80) for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, that said surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

It is hereby expressly stipulated and agreed that this bond shall insure to the benefit of any and all persons, companies and corporations entitled to file claims under Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond.

Should the condition of this bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.

The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or the specifications accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition.

In witness whereof, this instrument has been duly executed by the Principal and surety above named, on _______________________, 2025.

(SEAL) (SEAL)

(Contractor) (Surety)
BY:
(Signature) (Signature)
Address:_____________________________
(Seal and Notarial Acknowledgement of Surety) ____________________________________ Telephone: ( )___________________

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ATTACHMENT "C"
PROJECT NO. 405004 BID DATE: 7/30/2025
Palo Alto Storm Drain Improvement Project START DATE: 9/22/2025 Unit Price Item Price Unit Price Item Price Unit Price Item Price

BASE BID
1 Construct Weir Structure per Sheet 4 of the Project Plans 1 EA 14,870.00$ 14,870.00$ 2,925.00$ 2,925.00$ 5,000.00$ 5,000.00$ 2 Install Catch Basin and Grate per Project Plans 1 EA 18,765.00$ 18,765.00$ 21,469.00$ 21,469.00$ 18,500.00$ 18,500.00$ 3 Install 24 Inch Reinforced Concrete Pipe 22 LF 450.00$ 9,900.00$ 441.40$ 9,710.80$ 500.00$ 11,000.00$ 4 Construct Sidewalls per Sheet 5 of the Project Plans 50 CY 670.00$ 33,500.00$ 699.80$ 34,990.00$ 850.00$ 42,500.00$ 5 Demolish Sidewalk and Existing Drainage System 1 LS 15,000.00$ 15,000.00$ 8,500.00$ 8,500.00$ 14,000.00$ 14,000.00$ 6 Construct Sidewalk 195 SF 18.00$ 3,510.00$ 28.20$ 5,499.00$ 25.00$ 4,875.00$ Total Base Bid Price
ADDITIVE "A"
7 Install 24 Inch Reinforced Concrete Pipe 98 LF 140.00$ 13,720.00$ 336.53$ 32,979.94$ 500.00$ 49,000.00$ 8 Consturct Headwall per Sheet 5 of the Project Plans 1 EA 9,500.00$ 9,500.00$ 14,976.00$ 14,976.00$ 8,500.00$ 8,500.00$ 9 Install Grouted Riprap 5 CY 400.00$ 2,000.00$ 912.60$ 4,563.00$ 1,000.00$ 5,000.00$ Total Additive "A" Price
Total Base Bid plus Additive "A" Price
95,545.00$ 83,093.80$ 95,875.00$

CITY OF REDLANDS

MUNICIPAL UTILITIES & ENGINEERING DEPARTMENT

BID ANALYSIS
Item
No. Bid Item Quantity Unit Three Peaks Corp. Metrocell Construction, Inc. Wright Construction Engineering Corp.
120,765.00$ 135,612.74$ 158,375.00$ 25,220.00$ 52,518.94$ 62,500.00$ Low Bidder #1, #2 and #3
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ATTACHMENT "C"
PROJECT NO. 405004 BID DATE: 7/30/2025
Palo Alto Storm Drain Improvement Project START DATE: 9/22/2025 Unit Price Item Price Unit Price Item Price Unit Price Item Price

BASE BID
1 Construct Weir Structure per Sheet 4 of the Project Plans 1 EA 6,143.00$ 6,143.00$ 44,700.00$ 44,700.00$ 13,300.00$ 13,300.00$ 2 Install Catch Basin and Grate per Project Plans 1 EA 29,338.00$ 29,338.00$ 23,500.00$ 23,500.00$ 24,800.00$ 24,800.00$ 3 Install 24 Inch Reinforced Concrete Pipe 22 LF 308.27$ 6,781.94$ 1,250.00$ 27,500.00$ 840.00$ 18,480.00$ 4 Construct Sidewalls per Sheet 5 of the Project Plans 50 CY 820.20$ 41,010.00$ 750.00$ 37,500.00$ 770.00$ 38,500.00$ 5 Demolish Sidewalk and Existing Drainage System 1 LS 8,791.00$ 8,791.00$ 22,750.00$ 22,750.00$ 8,400.00$ 8,400.00$ 6 Construct Sidewalk 195 SF 34.16$ 6,661.20$ 75.00$ 14,625.00$ 28.00$ 5,460.00$ Total Base Bid Price
ADDITIVE "A"
7 Install 24 Inch Reinforced Concrete Pipe 98 LF 308.27$ 30,210.46$ 75.00$ 7,350.00$ 597.00$ 58,506.00$ 8 Consturct Headwall per Sheet 5 of the Project Plans 1 EA 22,396.00$ 22,396.00$ 4,750.00$ 4,750.00$ 14,300.00$ 14,300.00$ 9 Install Grouted Riprap 5 CY 2,494.60$ 12,473.00$ 225.00$ 1,125.00$ 710.00$ 3,550.00$ Total Additive "A" Price
Total Base Bid plus Additive "A" Price

CITY OF REDLANDS

MUNICIPAL UTILITIES & ENGINEERING DEPARTMENT

BID ANALYSIS
Item
No. Bid Item Quantity Unit JHS Construction, Inc. CEM Construction Corporation
Gentry General
Engineering, Inc.
163,804.60$ 183,800.00$ 185,296.00$ 98,725.14$ 170,575.00$ 108,940.00$ 65,079.46$ 13,225.00$ 76,356.00$ Bidder #4, #5 and #6
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ATTACHMENT "C"
PROJECT NO. 405004 BID DATE: 7/30/2025
Palo Alto Storm Drain Improvement Project START DATE: 9/22/2025 Unit Price Item Price Unit Price Item Price Unit Price Item Price Unit Price Item Price

BASE BID
1 Construct Weir Structure per Sheet 4 of the Project Plans 1 EA 20,000.00$ 20,000.00$ 12,000.00$ 12,000.00$ 29,500.00$ 29,500.00$ 10,844.00$ 10,844.00$ 2 Install Catch Basin and Grate per Project Plans 1 EA 15,000.00$ 15,000.00$ 30,000.00$ 30,000.00$ 24,500.00$ 24,500.00$ 50,895.00$ 50,895.00$ 3 Install 24 Inch Reinforced Concrete Pipe 22 LF 1,267.00$ 27,874.00$ 850.00$ 18,700.00$ 495.00$ 10,890.00$ 1,389.00$ 30,558.00$ 4 Construct Sidewalls per Sheet 5 of the Project Plans 50 CY 750.00$ 37,500.00$ 1,000.00$ 50,000.00$ 850.00$ 42,500.00$ 1,074.00$ 53,700.00$ 5 Demolish Sidewalk and Existing Drainage System 1 LS 10,000.00$ 10,000.00$ 20,000.00$ 20,000.00$ 35,000.00$ 35,000.00$ 42,580.00$ 42,580.00$ 6 Construct Sidewalk 195 SF 25.00$ 4,875.00$ 50.00$ 9,750.00$ 22.00$ 4,290.00$ 78.00$ 15,210.00$ Total Base Bid Price
ADDITIVE "A"
7 Install 24 Inch Reinforced Concrete Pipe 98 LF 538.00$ 52,724.00$ 650.00$ 63,700.00$ 495.00$ 48,510.00$ 629.00$ 61,642.00$ 8 Consturct Headwall per Sheet 5 of the Project Plans 1 EA 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 24,500.00$ 24,500.00$ 47,814.00$ 47,814.00$ 9 Install Grouted Riprap 5 CY 1,500.00$ 7,500.00$ 2,000.00$ 10,000.00$ 2,000.00$ 10,000.00$ 4,303.00$ 21,515.00$ Total Additive "A" Price
Total Base Bid plus Additive "A" Price

CITY OF REDLANDS

MUNICIPAL UTILITIES & ENGINEERING DEPARTMENT

BID ANALYSIS
Item
No. Bid Item Quantity Unit
Inland Highway Services
Corp. C.P. Construction Co., Inc. Kindness General
Contractors
185,473.00$ 229,690.00$ 334,758.00$ GCI Construction, Inc.
140,450.00$
83,700.00$
224,150.00$
115,249.00$ 146,680.00$ 203,787.00$ 70,224.00$ 83,010.00$ 130,971.00$ Low Bidder #7, #8, #9, and #10
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BENCHMARK
2481-SD 01/06

DRAINAGE IMPROVEMENTS

TITLE SHEET AND VICINITY MAP

REDLANDS COUNTRY CLUB

PALO ALTO STORM DRAIN IMPROVEMENT PROJECT

CITY OF REDLANDS

CONSTRUCTION PLANS FOR
JULY 2025
PROJECT No. 405004

EDDIE TEJEDA, COUNCIL MEMBER
CITY COUNCIL:

PAUL BARICH, COUNCIL MEMBER
CITY STAFF:

CHARLES M. DUGGAN, JR., CITY MANAGER

MARIO SAUCEDO, MAYOR

MARC SHAW, MAYOR PRO TEM
CITY CLERK:

JEANNE DONALDSON, CITY CLERK

DENISE DAVIS, COUNCIL MEMBER
GENERAL NOTES2
1 TITLE SHEET AND VICINITY MAP
SITE PLAN3
4 WEIR STRUCTURE AND CATCH BASIN DETAILS
5 HEADWALL AND SIDEWALL DETAILS
6 EXISTING INLET AND OUTLET LOCATION FEATURES
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BENCHMARK
2481-SD 02/06

DRAINAGE IMPROVEMENTS

GENERAL NOTES

REDLANDS COUNTRY CLUB
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BENCHMARK

DRAINAGE IMPROVEMENTS

SITE PLAN

REDLANDS COUNTRY CLUB
CONSTRUCTION NOTES:

CONSTRUCT CATCH BASIN AND GRATE PER DETAIL ON SHEET 4.

CONSTRUCT GROUTED RIPRAP PAD.

CONSTRUCT HEADWALL PER DETAIL ON SHEET 5.

CONSTRUCT CONCRETE SIDEWALLS PER DETAIL ON SHEET 5.

CONSTRUCT CONCRETE SIDEWALK.

DEMOLISH SIDEWALK AND EXISTING DRAINAGE SYSTEM.

CONSTRUCT WEIR STRUCTURE PER DETAILS ON SHEET 4.

INSTALL 24" RCP
1 EA

QUANTITIES
1 EA
120 LF
1 EA
5 CY
50 CY
1 LS
195 SF
2481-SD 03/06
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2481-SD 04/06

BENCHMARK

DRAINAGE IMPROVEMENTS

WEIR AND INLET DETAILS

REDLANDS COUNTRY CLUB
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2481-SD 05/06

BENCHMARK

DRAINAGE IMPROVEMENTS

HEADWALL AND SIDEWALL DETAILS

REDLANDS COUNTRY CLUB
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BENCHMARK
2481-SD 06/06

DRAINAGE IMPROVEMENTS

EXISTING INLET AND OUTLET FEATURES

REDLANDS COUNTRY CLUB
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REQUEST FOR BIDS

Palo Alto Storm Drain Improvement Project
Project No. 405004

Issued By:

City of Redlands
Municipal Utilities and Engineering Department
35 Cajon St.

P.O. Box 3005
Redlands, CA 92373

Date of Issue:

July 10, 2025

Due Date and Time:

July 30, 2025, by 2:00 pm

Responses received at:

City Clerk Office
35 Cajon Street, Suite 4
Redlands, CA 92373

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CALENDAR OF EVENTS

Listed below are the important dates and times by which the actions noted must be completed.

All dates are subject to change by the Purchasing Manager. If the Purchasing Division finds it necessary to change any of these dates or times prior to the bid due date, the change will be accomplished by addendum.

Issue RFB July 10, 2025

Pre-Bid Meeting July 21, 2025, at 2:00 pm
@ Palo Alto Drive/Country Club Drive
Redlands, CA 92373

Last Day for Questions July 24, 2025, at 2:00 pm

Publish response to Questions July 24, 2025, at 3:00 pm

Bids Due Wednesday, July 30, 2025, by 2:00 pm

City Council Approval TBD

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INTENT AND GENERAL INFORMATION

BACKGROUND
The City of Redlands (City) Municipal Utilities and Engineering Department is soliciting bids to construct drainage improvements near and within the Redlands Country Club. Improvements include, but are not limited to , the construction of concrete channel sidewalls, concrete weir structure, catch basin, 24” reinforced concrete pipe, headwall, grouted riprap, and sidewalk. The City of Redlands is seeking qualified, experienced, and responsible general contractors to furnish all labor, equipment, and materials necessary to complete these tasks and associated items outlined on the bid schedule. The project shall be executed in accordance with the Project Plans, and City of Redlands Standards and Specifications.

REQUEST FOR BID (RFB)
The City of Redlands is currently using PlanetBids, a web -based bid management service to manage requests for bids. PlanetBids does not charge a fee to access and view current project “Request for Bids”, however, PlanetBids require potential contractors, subcontractors, vendors, and suppliers to provide contact information in order to download files, receive addendum notifications and receive automatic updates or revisions to projects. PlanetBids can be accessed through the City of Redlands website at https://www.cityofredlands.org/post/bids-and- requests-proposal.

Bidders shall take careful notice of the following conditions of this Request for Bid:
• Bids submitted by FAX or email will not be accepted under any circumstances. Late bids will not be accepted, and will be returned, unopened, to the proposer, at the bidder expense.
• Bids and modifications received after the time set for the bid deadline will not be considered.
• Bids may not be withdrawn after they have been submitted, unless approved by City Staff. • City of Redlands reserves the right to reject any and/or all bids, reserves the right to waive any informalities or irregularities in the bid or examination process, reserves the right to select low bidder per item, and reserves the right to award bids and /or contracts in the best interest of the City.
• All inquiry, questions or request for interpretation received by date and time noted on page 1 will be considered. Questions must be posted online on PlanetBids. Questions will not be answered over the phone or by email. Answers will be posted on PlanetBids.

SUBMISSION OF FORMAL BIDS
One (1) complete bid package with all required documents as itemized must b e submitted .

Formal bids and changes thereto shall be enclosed in a sealed envelope.

The outside of the bid package shall be prominently marked with the following identification:

Bid Title:

Palo Alto Storm Drain Improvement Project

PART 1
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Project No.: 405004

Bid Due Date:

Wednesday, July 30, 2025 by 2:00 pm

Bidder’s Name:

Bidder’s Address:

BIDDERS RESPONSIBILITY
Bidders are fully and completely responsible for the labeling, identification and delivery of their bids. The City will not be responsible for any mislabeled or misdirected submissions, nor those handled by delivery persons, couriers, or the US Postal Service.

• Submissions shipped by express delivery, or in overnight or courier envelopes, boxes, or packages must be prominently marked on the outside of such envelopes, boxes or packages with the sealed bid identification.
• Bids that are incomplete, unbalanced, conditional, obscure, or which contain additions not called for, alterations, or irregularities of any kind, or which do not comply with these documents may be rejected at the option of the City.
• Deadline for Submissions in response to this Request for Bid: Bids must be received no later than Wednesday, July 30, 2025, by 2:00 pm.

The RFB should be neat, professional in appearance and bound appropriately for the document’s thickness. The original document shall have original signatures and clearly noted with ORIGINAL on the cover. All bids shall be mailed or hand delivered to office of the City Clerk at the address below, by the date and time set forth herein.

Bids can be hand-delivered to:

City of Redlands
Office of the City Clerk
35 Cajon Street, Suite 4
Redlands, CA 92373

BID DOCUMENTS REQUIRED
Bidders are required to use the official “BID FORMS” (located in Part 2) , and all attachments itemized herein are to be submitted as a single document. The following documents must be complete, and all forms should be in the following arrangement for each submission:

• Cover Pag e. This is to be used as the first page of the submission (page 6) of the bid package. This form must be fully completed and signed by an authorized officer of the firm.

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• Executive Summary . Bidder must identity the Account Manager who will be working directly with the City and engaged in managing the deliver/work/product. Identify responsibilities of key individuals, other than the Account Manager, who will be assigned to the proposed contract, and who will have major responsibilities delivery/work/product required. This section should not exceed one (1) page.

• Firm Experience and References . At a minimum, a bidder should have been in business as a provider for a minimum of ten (10) years. The Bid shall include at least three (3) references from past or current government entity clients for similar types of services, with at minimum one (1) reference being similar -type governmental agencies. Include title and brief description of each project with the following information:
o Client (contact person, address, telephone #, fax # and email) o Date contract started to date completed (if applicable) o Nature of work for each contract (include all applicable work processes)

NOTE: All entries in the entire BID PROPOSAL must be made clearly and in ink. Mistakes shall be lined through and the correct amount written above and initialed by the authorized agent of the Bidder.

• Comply with the City’s Contractor Safety Program set in Exhibit “A”. Bidder shall review Exhibit “A”, City’s Contractor Safety Program (CSP), and submit the following with the bid package for evaluation:
o Attachment “A” of the CSP “Acknowledgement of Receipt” signed by a responsible Official.
o Attachment “B” of the CSP “City of Redlands Safety Prequalific ation Questionnaire”.

In addition to evaluation of the requirements in section A –B above, Bidders that have previously been awarded work by the City will be equally evaluated on their compliance history in relation to City projects. Bidder must qualify in each section to be approved for award of a contract. If a Bidder fails to pass prequalification procedure, the City has the right to disqualify the Bidder’s proposal no exceptions will be permitted. All costs associated with compliance with City of Redlands prequalification requirements shall be at the sole expense of the Bidder. If a Bidder provides information that is later determined to be false, or improperly withholds information, the Bidder will be immediately disqualified.

NOTE: Bids will be rejected for failure to complete or meet the requirements of the City’s Contractor Safety Program.

• Price and Fee Bid . Price and Fee Bid sheets are located i n Part 4. All charges should be included on the Official Price and Fee Sheet(s) which includes all associated costs (including but not limited to delivery, freight, etc.). In the event of an addition error, unit Redlands Regular Meeting of 10-07-25
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price shall prevail. All prices must be typewritten or written in ink. No erasures are permitted.

• Business License . The successful Bidder will be required to obtain a City of Redlands business license prior to the beginning of the work.

• IRS W-9 Form. The form is required to be on file with the City prior to setting up annual purchase order.

• Terms and Conditions . By submitting a bid, vendors acknowledge the “Terms and Conditions of Request for Bid” pages 16-22.
•
No additional terms and conditions included with the bid response shall be evaluated or considered and all additional terms and conditions shall have no force and effect and are inapplicable to this bid. If submitted either purposefully through intent or design or inadvertently appearing separately in transmitting letters, specifications, literature, price lists or warranties, it is understood and agreed the general and special conditions in this solicitation are the only conditions applicable to this bid a nd the Bidder’s authorized signature affixed to the bid attests to this.

• Conformity. All Bidders must conform to these specifications and the products they furnish shall be of first-class quality and the equipment used to provide said product shall be the best obtainable in the various trades.

• Payments. Payments shall be made thirty (30) days from the receipt of invoice and follow all City policies promulgated thereby.

• Period of Pricing. Unless otherwise stated in the bid package, the price quoted/proposed shall remain in effect.

• Tax and Discounts . Do not include sales taxes in the bid price. Discounts should be deducted from the unit price and the net price should be shown in the bid.

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PART 2

BID FORMS

BID DOCUMENTS COVER PAGE
Name of Firm, Entity or Organization:

Federal Employer Identification Number (EIN):

State of California License Number & DIR Number:

Name of Contact person:

Title:

Email address:

Mailing Address:

Street Address (if different):

City, State, Zip:

Telephone: Fax:

Organization: Corporation: Proprietorship: Other:
(check one) Partnership: Joint Venture:

If Corporation:

Date of Incorporation: State of Incorporation:

States Registered in as Foreign Corporation:

Authorized Signature:

Print Name:

Signature:

Title:

Phone:

This document must be completed and returned with your submittal.

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BIDDER CERTIFICATION
Palo Alto Storm Drain Improvement Project
Submit To:

City of Redlands
City Clerk
35 Cajon Street, Suite 4
Redlands, CA 92373

City of Redlands
Request for Bid (RFB ) Certification
And Addenda Acknowledgment
DUE DATE: DUE TIME: PROJECT No.

Wednesday, July 30, 2025 2:00 pm 405004
BIDDER NAME: PHONE NUMBER:

BIDDER MAILING ADDRESS: FAX NUMBER:

CITY/STATE/ZIP E-MAIL ADDRESS:

“I, the undersigned, certify that I have reviewed the addenda listed below (list all addenda received to date). I understand that timely commencement will be considered in award of this REQUEST FOR BID and that cancellation of award will be considered if commencement time is not met, and that untimely commencement may be cause for assessment of liquidated damages claims. I further certify that the services will meet or exceed the REQUEST FOR BID requirements. I, the undersigned, decla re that I have carefully examined the REQUEST FOR BID, specifications, terms and conditions as applicable for this Request, and that I am thoroughly familiar with all provisions and the quality and type of coverage and services specified. I further declare that I have not divulged, discussed, or compared this REQUEST FOR BID with any other Offer or and have not colluded with any offertory or parties to a REQUEST FOR BID whatsoever for any fraudulent purpose.” __________ ____________ ____________ ____________ ____________ Addendum # Addendum # Addendum # Addendum # Addendum #

“I certify that this quote is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting an REQUEST FOR BID for the same material, supplies, equipment or services and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this REQUEST FOR BID and certify that I am authorized to s ign this response and that the offer is in compliance with all requirements of the REQUEST FOR BID, including but not limited to certification requirements. In conducting offers with an agency for the City of Redlands respondent agrees that if this bid is accepted, the respondent will convey, sell, assign, or transfer to the City all rights, title and interest in and to all causes of action it may now or hereafter acquire under the anti -trust laws of the United States for price fixing relating to the particular commodities or services purchased or acquired by the City. At the City’s discretion, such assignment shall be made and become effective at the time the purchasing agency renders final payment to the respondent.”

Authorized Bidder Name, Title (Print) Authorized Signature Date

This form must be completed and returned with your Submittal

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FIRM INFORMATION/ORGANIZATION

CONTRACT MANAGEMENT CONTACT INFORMATION

SHOP OWNER OR MANAGER
NAME
TITLE

OFFICE PHONE
CELL
FAX

HOURS AVAILABLE

CONTRACT MANAGER
NAME
TITLE

OFFICE PHONE
CELL
FAX

HOURS AVAILABLE

ALTERNATE CONTACT
NAME
TITLE

OFFICE PHONE
CELL
FAX

HOURS AVAILABLE

EMERGENCY CONTACT/ AFTER HOURS CONTACT
NAME
TITLE

OFFICE PHONE
CELL
FAX

HOURS AVAILABLE
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STATEMENT OF “NO-PROPOSAL RESPONSE”

City of Redlands

If you do not intend to submit a proposal for this project, please complete and return this form prior to date shown for receipt of proposals to:

City of Redlands, Municipal Utilities and Engineering Department 35 Cajon Street Ste. 15A, Redlands, CA 92373

We, the undersigned, have declined to submit a proposal on your Palo Alto Storm Drain Improvement Project, Project No. 405004
Specifications are too “tight”, i.e. geared toward one brand or manufacturer only _________ (please explain reason below)
_________ Insufficient time to respond to Request for Proposals. _________ We do not offer this product/s or equivalent. _________ Remove us from your bidders’ list for this commodity or service. _________ Our product schedule would not permit us to perform to specifications. _________ Unable to meet specifications.
_________ Unable to meet insurance requirements.
_________ Specifications unclear (please explain below). _________ Competition restricted by pre-approved owner standards. _________ Other (please specify below).

Remarks:

Company Name:

Address:

Signature and Title:

Title:

Telephone Number:

Date:

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PART 3

ADDITIONAL PROVISIONS

DESCRIPTION OF WORK
A. The Contractor shall make all measurements and determine all quantities and amounts of work done under the Contract and in accordance with the bid schedule. At the time measurements are made for quantity determinations, the City’s representative shall be present to verify such measurements.

B. No measurement and payment will be made for:

1. Work performed or materials placed outside the lines indicated in construction plans or outside the scope of work as established by the City, the construction plans, and the bid documents;

2. Materials wasted, used, or disposed of in a manner not called for under the Contract;

3. Rejected materials including material rejected after it has been placed if the rejection is due to the Contractor’s failure to comply with the provisions of the Contract;

4. Hauling and disposing of rejected materials (as referenced in item 3 above);

5. Materials on hand after completion of the work;

6. Materials, labor, appurtenances, and other items incidental to the work and required to complete the work and render it operational;

7. Incidental repair of disturbed landscaping, backfill around concrete, and sprinkler repair associated with concrete construction;

8. Any other work or material when payment is contrary to any provision of the contract;

9. Any work not included on the bid schedule unless approved through the change order process.

ESTIMATED QUANTITIES
The RFB plans and specifications provide estimated quantities for each project elements. Bidders shall verify actual quantities at each project location prior to submitting bids.

SCOPE OF PAYMENT
Payment shall be for work actually completed and accepted by the City.

PAYMENT FOR UNIT ITEMS
Payments for unit price items will be paid in accordance with the bid schedule and specifications.

All aggregates paid by the ton on the bid schedule will be paid based on signed weight tickets provided by the supplier. Payment will not be made for aggrega tes without supporting weight tickets. Payment shall be full compensation for all labor, equipment, and materials incidental to the construction of the various types of work.

PAY ITEMS
All required labor, equipment, materials, administrative costs, submittals (when applicable), temporary controls, temporary buildings, site maintenance, clean -up, and incidental items necessary to complete the work and render it operational shall be included within the pay items included on the bid schedule. All items involving removal shall include costs for storage, hauling, Redlands Regular Meeting of 10-07-25
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and disposal of items within the project limits. The Contractor shall dispose of all removed materials in compliance with all applicable regulations at an off-site facility to be secured by the Contractor. Payment will not be made for any items not include d on the bid schedule unless approved in advance by the City through the change order process.

SCHEDULE
All work shall be completed according to individual project schedules mutually agreed upon by the City and Contractor. The Contractor shall mobilize within ten (10) business days after issuance of a Notice To Proceed, unless otherwise stated by the City.

QUALITY CONTROL TESTING
All Quality Control testing will be paid for by the City of Redlands in accordance with City Specifications. However, the Contractor is responsible for ordering, scheduling, and coordinating this testing after obtaining approval from the City.

The Contractor shall not use any materials or equipment represented by samples until testing, if required, has been completed and the materials or equipment are found to be acceptable. Any product which becomes unfit for use after approval shall not be incorporated into the work.

The Contractor shall be responsible for all retesting for work or materials found to be defective or unsatisfactory.

Tests shall be made by an independent, accredited testing laboratory under contract with the City. Unless noted otherwise, sampling and testing of all materials and the laboratory methods and testing equipment shall be in accordance with the latest standar ds and methods of the American Society for Testing Materials (ASTM).

BONDING REQUIREMENTS
Payment and performance bonds are required for this project. No bid bond is required.

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PART 4

PRICE AND FEE BID

General Notes:

1. All work shall be done in accordance with the project Plans, and current City of Redlands Standards and Specifications for the Design and Construction of Public Improvements.

2. Incidental landscaping, site grading, and backfill around concrete sidewalk or drainage structures shall be included in the work and will not be paid for separately.

3. All materials and concrete mix design shall be submitted by the Contractor prior to commencement of work. The materials and mix design shall be approved by the City.

- $

BASE BID
ADDITIVE "A"
Additive "A" Total
9 Install Grouted Riprap CY 5
8 Contruct Headwall per Sheet 5 of the Project Plans EA 1 7 Install 24 Inch Reinforced Conctrete Pipe LF 98

ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE EXTENSION
- $
- $
- $
Base Bid Total - $
10-Jul-25
PROJECT No. 405004

PALO ALTO STORM DRAIN IMPROVEMENT PROJECT

EXTENSIONUNIT PRICE
22Install 24 Inch Reinforced Conctrete Pipe
6 5
4 195
1 50
ITEM
SF
LS
CY
LF
EA
1 Construct Sidewalk
Demolish Sidewalk and Existing Drainage System
Contruct Sidewalls per Sheet 5 of the Project Plans
3 QUANTITYUNITDESCRIPTION
Install Catch Basin and Grate per Project Plans 1 - $ 2 Construct Weir Structure per Sheet 4 of the Project Plans EA 1 - $ - $
- $
- $
- $
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4. The cost of mobilization and demobilization shall be included in the costs presented above.

5. Transport and disposal shall be in accordance with all applicable laws and regulations.

Materials shall be disposed of in a proper manner.

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CITY OF REDLANDS

TERMS AND CONDITIONS OF REQUEST FOR BID

GENERAL CONDITIONS
Bidders are required to submit bids upon the following expressed conditions:

(a) Bidders shall thoroughly examine the specifications, schedule instructions and other contract documents. Once the award has been made, failure to read all specifications, instructions, and the contract documents, of the City shall not be cause to alter the original contract or for a vendor to requests additional compensation.

(b) Bidders shall make all investigations necessary to thoroughly inform themselves regarding facilities and locations for delivery of materials and equipment as required by the bid conditions.

No pleas of ignorance by the bidder of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the bidder to make the necessary examinations and investigations, or failure to fulfill in every detail the requirements of the contract documents, will be accepted as a basis for varying the requirements of the City or the compensation to the vendor.

Bidders are advised that City contracts are subject to all legal requirements provided for in the City Municipal Code and/or applicable City Ordinances, State and Federal Statutes.

1. PREPARATION OF BIDS
Bids will be prepared in accordance with the following:

• All information required by the bid form shall be furnished. • Unit prices shall be shown and where there is an error in extension of price, the unit price shall govern.
• Alternate bids will not be considered unless authorized by the invitation for bids or any applicable addendum.
• Proposed delivery time must be shown.

2. DESCRIPTION OF SUPPLIES
Any catalog or manufacturer's reference used in describing an item is merely descriptive, and not restrictive, unless otherwise noted, and is used only to indicate type and quality of material.

Bidder is required to state exactly what they intend to furnish; otherwise bidder shall be required to furnish the items as specified.

3. SUBMISSION OF FORMAL BIDS
Formal bids and changes thereto shall be enclosed in sealed envelopes, properly addressed and to include the date and hour of the bid deadline and the material or services bid on shall be typed or written on the face of the envelope.

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Unless otherwise noted on the Notice to Bidders cover sheet, all bids must be submitted to the Office of the City Clerk, 35 Cajon St., Suite 4, Redlands, CA 92373.

Formal b ids must be submitted on the forms furnished. Email and facsimile bids will not be considered.

Samples, when required, must be submitted within the time specified, at no expense to the City of Redlands. If not destroyed or used up during testing, samples will be returned upon request at the bidder’s expense.

Bids must be valid for a period of sixty (60) days. An extension to hold bid pricing for actual quantity bids may be requested by the City.

4. REJECTION OF BIDS
The City of Redlands reserves the right to reject any and/or all bids, reserve the right to waive any informalities or irregularities in the bid or examination process, reserve the right to select low bid per item, and reserve the right to award bids and/or contracts in the best interest of the City.

5. WITHDRAWAL OF BIDS
Bids may not be withdrawn after they have been submitted, unless approved by the City Staff.

6. LATE BIDS OR MODIFICATIONS
Bids and modifications received after the time set for the bid deadline will not be considered.

7. CLARIFICATION, INTERPRETATIONS AND ADDENDA

• No oral interpretations will be made to any bidder as to the meaning of the Bid Documents. Any inquiry or request for interpretation shall be submitted under Q&A. • The City reserves the right to amend this REQUEST FOR BID (RFB) prior to the bid due date. In case any Proposer fails to acknowledge receipt of such addenda or addendum, his/her bid will nevertheless be construed as though it had been received and acknowledged and the submission of his/her Bid will constitute acknowledgment of the receipt of same. All addenda are a part of the Bid Documents and each Bidder will be bound by such addenda, whether or not received by him/her. It is the responsibility of each Bi dder to verify that he/she has received all addenda issued before Bids are submitted. Addenda or addendum will be published on PlanetBids. • In the case of unit price items, the quantities of work to be done and materials to be furnished under this Bid/Contract are to be considered as approximate only and are to be used solely for the comparison of Bids received. The City and its Consultants do not expressly or by implication represent that the actual quantities involved will correspond exactly therewith; nor shall the Bidder plead misunderstanding or deception because of such estimate or quantities of work performed or material furnished in acc ordance with the Specifications and other bid documents, and it is understood that the quantities may Redlands Regular Meeting of 10-07-25
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be increased or diminished as provided herein without in any way invalidating any of the unit or lump sum prices bid.
• In the event that an addendum alters a price basket, the new price basket must be used and submitted with the required bid documents.

8. BIDDER DISCOUNTS
Discounts should be deducted from the unit price and the net price should be shown in the bid.

9. INTENT OF CONTRACT
There are two types of contracts awarded for materials, equipment or non-professional services. (a) ACTUAL QUANTITIES CONTRACT: Quantities specified are actual amounts and are based on the best available information. The purpose of this contract is to establish prices for the amounts and kind of commodities indicated. The quantity indicated is the quanti ty the City wants to purchase, but the actual amount purchased is subject contingency which may increase the commodities purchased by 10%.
(b) ANNUAL CONTRACTS: This contract does not commit the City to purchase the quantities indicated. The quantities are estimates and are based on the best available information. The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. Since the quantities are estimates, the City may purchase more than the estimated quantities, less than the estimated quantities, or not purchase any quantities at all. The needs of the City shall govern the amount that is purchased.

10. AWARD OF CONTRACT

The low bid will be determined pursuant to Public Contract Code Section 20103.8 (c) as the lowest Base Bid total. If available funding allows for additional work, then the low bid determination will be re-evaluated as the lowest total price of the Base Bid plus Additive “A”.

A responsible bidder who submits the lowest bid as determined by the above method shall be awarded the contract, if it is awarded, by the City Council of the City of Redlands.

The City reserves the right to accept any item or group of items in the bid specifications, unless the bidder qualifies its bid by specific limitation. Proof: The bidder shall bear the burden of proof of compliance with the City of Redlands specifications.

A written award of acceptance (a duly approved purchase order or Agreement) furnished by the City to the successful bidder results in a binding contract without further action by either party.

These Terms and Conditions shall be the basis and governing document of the binding contract.

It is the intent of the City to issue one (1) purchase order with a total estimated sum to adequately cover the costs of services for the specified period. The City reserves the right to split this contract and award to more than one contractor if it is to the City’s advantage.

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11. INSURANCE REQUIREMENTS
A Certificate of Insurance will be furnished by the successful Contractor upon Notice of Award.

The certificate(s) shall be completed by the Contractor’s authorized agent and submitted to the City’s Risk Management Department. The successful Contractor shall not commence any work in connection with the Agreement until it has obtained all of the following types of insurance and shall maintain such insurance for the duration of the Agreement. The Contractor shall secure the minimum insurance coverage described below, and such insurance shall be primary with respect to any insurance or self-insurance programs maintained by the City.

Comprehensive Commercial General Liability. Contractor shall obtain, and maintain throughout the life of the Agreement, Comprehensive Commercial General Liability Insurance in an amount of $1,000,000 per occurrence and $2,000,000 aggregate with an insuranc e carrier acceptable to the City and name the City as additional insured.

Commercial Automobile Liability Insurance. Contractor shall obtain, and maintain throughout the life of the Agreement, Comprehensive Automobile Liability Insurance with minimum limits of $1,000,000, combined single limit for bodily injury liability and p roperty damage liability and name the City as additional insured. This coverage shall include all owned vehicles, hired and non-owned vehicles, and employee non-owned vehicles.

Workers’ Compensation and Employer’s Liability Insurance. If applicable, the Contractor shall obtain, and maintain throughout the life of the Agreement, Workers’ Compensation and Employer’s Liability Insurance in the amount that meets the statutory requir ement and shall be in force with an insurance carrier acceptable to the City. Contractor and any sub -consultants or subcontractors shall comply fully with the California Workers’ Compensation Law.

Professional Liability Insurance. If applicable, the Consultant shall obtain and maintain throughout the life of the Agreement Professional Liability Insurance in an amount of $1,000,000 per claims made and $2,000,000 aggregate with an insurance carrier accepted to the City.

The Contractor shall instruct their insurance broker to furnish properly executed certifi cates of insurance to the City.

The name of the insured Contractor, the specified job by name and/or RFB number, the name of the insurer, the number of the policy, its effective date and its termination date.

Certificates of insurance shall clearly evidence coverage required above.

Certificates of insurance shall be submitted by the broker directly either via email ([email protected]) or US Mail to: City of Redlands, Risk Management Division PO Box 3005 Redlands, CA 92373.

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The insurer will notify the City at least thirty (30) days prior to any material changes in provisions or cancellation of the policy.

The City reserves the right to modify the insurance requirements set forth at any time during the process of solicitation or subsequent thereto.

12. ADDITIONAL SERVICES/PURCHASES BY OTHER PUBLIC AGENCIES The bidder by submitting a bid acknowledges that other public agencies may seek to “Piggy-Back” under the same terms and conditions during the effective period of any resulting contract services and/or purchases being offered in this bid/bid for the same prices and/or terms being proposed. The successful Bidder has the option to agree or disagree to allow contract Piggy-Backs on a case-by-case basis. Before a public agency is allowed to Piggy-Back any contract, the agency must first obtain the Bidder’s approval. Without the Bidder’s approval, the seeking agency cannot Piggy-Back.

13. BUSINESS LICENSES
The successful Bidder will be required to obtain a City of Redlands business license prior to commencement of work.

14. CHANGES/MODIFICATIONS
The City reserves the right to order changes in the scope of work and resulting contract. The successful Bidder has the right to request an equitable price adjustment in cases where modifications to the contract under the authority of this clause result in increased costs to the contractor. Price adjustments will be based on the unit prices proposed by the Bidder in response to this solicitation. Any contract resulting from this solicitation may be modified upon written and mutual consent of both parties.

15. FISCAL YEAR FUNDING APPROPRIATION
Unless otherwise provided by law, a contract for supplies or services may be entered into for any period of time deemed to be in the best interests of the City, provided the term of the contract and conditions of renewal or extension, if any, are included in the solicitation and funds are available for the fiscal period at the time of the contract. Payment and performance obligations for succeeding fiscal periods shall be subject to appropriation by the City of funds thereafter.

When funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period, the contract shall be cancelled, and the contractor shall be entitled to reimbursement for the reasonable value of any nonrecurring cost incurred but not advertised in the price of the supplied or services delivered under the contract or otherwise recoverable.

16. GOVERNING LAWS AND REGULATIONS
The Bidders required to be familiar with and shall be responsible for complying with the City’s Purchasing Policies and Procedures, City resolutions, City rules, all federal, state and local laws, ordinances, rules and professional standards or regulations that in any manner affect this Redlands Regular Meeting of 10-07-25
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solicitation, the selection process, protests, award of contract, contract management or any other activity associated with this solicitation and the subsequent work required of the successful Bidder.

17. HAZARDOUS CHEMICALS AND WASTES
The Bidder shall bear full and exclusive responsibility for any release by vendor of hazardous or non-hazardous chemicals or substances during the course of performance of the agreement.

Bidder shall immediately report any such release to the City employee accepting delivery. Bidder shall be solely responsible for all claims and expenses associated with the response to, removal any remediation of the release, including, without limit, payment of any fines or penalties levied against the City and its officers, agents and employees as a result of such release.

18. INDEMNIFICATION
The successful Bidder must fully indemnify the City. Such indemnification will be documented in the contract documents.

19. PAYMENTS
Payments shall be made thirty (30) days from the receipt of invoice and follow all City policies promulgated thereby.

20. PREVAILING WAGES
When applicable, the City is subject to the State of California prevailing wage laws as set forth in California Labor Code Section 1770 et seq. The contractor is responsible for determining the appropriate Department of Industrial Relations (DIR) classification for the various employees and subcontractors used for a particular project or service. The rates for each classification are posted on the DIR website at http://www.dir.ca.gov/DIRdatabases.html. All contractors performing work for the City are responsible for abiding by all applicable prevailing wage laws and must furnish the City with Certified Payroll Records upon request.

21. PROPRIETARY INFORMATION
Responses to this Request for Bid, upon receipt by the City, become public records. If any proposer believes that any portion of all of the response is confidential and proprietary, proposer shall clearly assert such exception and the specific legal author ity of the asserted exemption.

Such designation of an item as a trade secret may be challenged in court by any person. By the bidder designation of material submitted to the City as a “trade secret”, the proposer agrees to hold harmless the City for any aw ard to a plaintiff for damages, costs or attorney’s fees and for costs and attorney’s fees incurred by the City by reason of any legal action challenging the bidder “trade secret” claim.

22. RIGHT OF REJECTION
The City of Redlands reserves the right to reject any and/or all bids, reserve the right to waive any informalities or irregularities in the bid or examination process, reserve the right to select Redlands Regular Meeting of 10-07-25
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low bid per item, per lump sum, and reserve the right to award bids and/or contracts in the best interest of the City.

23. RIGHT TO AUDIT RECORDS
The City shall be entitled to audit the books and records of the Bidders or any sub -contractor to the extent that such books and records relate to the performance of the Agreement or any subcontract to the Agreement. Such books and records shall be maintai ned by the Bidder for a period of three (3) years from the date of final payment under the Agreement and by the subcontractor for a period of three (3) years from the date of final payment under the sub - contract unless a shorter period is otherwise authorized in writing.

24. USAGE REPORT
Upon request, the successful bidder shall provide a report of items purchased by the City for the previous six (6) months. This report shall be in order of most frequently ordered items to the least frequently ordered items. The following information shall be included in the report: product description, total quantity ordered for the period, and total amount spent on the item for the period.

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PART 5

SPECIFICATIONS

All work shall be constructed in accordance with the City of Redlands Standard Specifications for the Design and Construction of Public Improvements (City Standards and Specifications) and the provisions herein. City standards and specifications are availa ble online at https://www.cityofredlands.org/post/design-and-construction-guidelines with excerpts relating to streets and concrete included online with the bid documents.

TRAFFIC CONTROL AND PEDESTRIAN PROTECTION
It is the Contractor’s responsibility to effectively barricade and secure work areas in order to preclude pedestrian access and protect pedestrians from jobsite hazards as appropriate.

STORMWATER AND EROSION CONTROL
It is the Contractor’s responsibility to protect and maintain erosion control measures and take appropriate actions to prevent track -out from project areas onto City streets. Any track -out resulting from Contractor activities shall be cleaned up by the Contractor immediately at no cost to the City.

COORDINATON WITH PRIVATE PROPERTY OWNERS AND AUTHORITIES The Contractor shall notify property owners, utilities, and affected governmental agencies forty- eight (48) hours in advance when execution of work may affect them. The Contractor shall coordinate all operations with adjoining property owners to provide sa tisfactory access at all times during construction. The Contractor is required to coordinate with all utility providers to allow for efficient completion of the work and shall maintain water, sewer, and other utility service throughout the construction unl ess authorized to temporarily suspend service by the utility owner. The Contractor shall not damage existing fire hydrants, street lights, traffic signals, power poles, telephone poles, fire alarm boxes, wire cables, pole guys, underground utilities, privately owned structures, or other appurtenances in the vicinity of the site. The Contractor is responsible for maintaining and/or relocating any sprinkler lines and landscape materials that are in conflict with the improvements. The cost for this work is con sidered incidental to the project unless more than two (2) sprinkler heads or sprinkler mainlines must be relocated, in which case costs for this work will be negotiated on a case -by-case basis prior to commencement of individual projects. A price for this and any other out-of-scope work must be agreed upon prior to performing the work.

WORK HOURS
The Contractor shall restrict hours of work to between 7:00am and 5:00pm, Monday through Redlands Regular Meeting of 10-07-25
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Friday, excluding designated City holidays. Any work outside these hours will be allowed only upon approval by the City.

FINAL CLEAN-UP
Before acceptance of individual projects, the Contractor shall repair, replace, or clean all streets and other areas affected by construction, and remove all loose surface materials. All piles of excess excavation materials, rocks, rubbish, or other debris throughout the site shall be cleaned up and disposed of. This clean -up shall include sweeping of pavements prior to opening for vehicle, bicycle, and/or pedestrian traffic. Damage to any areas caused by the Contractor will be repaired or replaced by the Contractor at no expense to the City. This includes damage to utilities, pavements, sidewalks, structures, etc. Incidental landscaping repair, backfill around concrete, and sprinkler repair (see Section 1.06) associated with concrete construction shall also be completed before acceptance and payment. These items shall be included in the work and will not be paid for separately.

MATERIALS
All materials shall meet the requirements set forth in Section 201 – Concrete, Mortar and Related Materials of the City of Redlands Standard Specifications and Detail Drawings for Design and Construction of Public Improvements. All concrete shall achieve a minimum compressive strength of 3,250 psi at twenty-eight (28) days and meet the requirements of class 330-C-23 (560- C-3250) concrete.

BASIS OF AWARD
It is anticipated that this project will be awarded to the lowest cost Contractor based on rates established in the bid schedule. If the lowest cost Contractor is unable to perform the work, the work will be offered to the next lowest cost Contractor until a Contractor accepts the work.

CONTRACT TERM
The Work shall be completed within forty (40) working day(s) as defined in Section 1 -2 of the Standard Specifications for Public Works Construction “Greenbook” from and after the date of City’s issuance of a Notice to Proceed to Contractor. The unit price shall be honored throughout the duration of the contract.

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EXHIBIT “A”
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CONTRACTOR

SAFETY PROGRAM

Rev. July 2024

EXHIBIT "A"
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TABLE OF CONTENTS
I. POLICY ...................................................................................................................... 3 II. AUTHORITY .............................................................................................................. 3 III. SCOPE ..................................................................................................................... 3 IV. DEFINITIONS ........................................................................................................... 3 V. RESPONSIBILITIES .................................................................................................... 4 RISK MANAGEMENT .............................................................................................................................................. 4 PROJECT MANAGER (CITY) .......................................................................................................... 5 INSPECTOR (CITY) ..................................................................................................................... 5 EMPLOYEES (CITY) .................................................................................................................... 5 CONTRACTOR ......................................................................................................................................................... 5 PROJECT SAFETY OFFICIAL ..................................................................................................................................... 6 VI. PROGRAM .............................................................................................................. 6 SAFETY PREQUALIFICATION QUESTIONNAIRE ...................................................................................................... 6 APPEAL PROCESS .................................................................................................................................................... 7 CONSTRUCTION PROJECTS (TIER I AND TIER II) ................................................................................ 8 INSPECTIONS .......................................................................................................................................................... 9 TRAINING/DOCUMENTATION ............................................................................................................................... 9 NON-COMPLIANCE ................................................................................................................................................ 9 CITY PERSONNEL ..................................................................................................................................................... 9 VII. RECORDKEEPING ................................................................................................. 10 VIII. ADDITIONAL REFERENCES ................................................................................... 10 ACKNOWLEDGMENT OF RECEIPT (A) ........................................................................................... 11 SAFETY PREQUALIFICATION QUESTIONNAIRE (B) ............................................................................ 12 NOTICE OF NONCOMPLIANCE (C) ............................................................................................... 13 JOB HAZARD ANALYSIS (D) ........................................................................................................ 14 INCIDENT INVESTIGATION FORM (E) ............................................................................................ 15 Redlands Regular Meeting of 10-07-25
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3 I. Policy

The purpose of this Contractor Safety Program (“CSP”) is to ensure, as best as reasonably possible, the protection and safety of all persons and property during construction activities undertaken by private contractors on behalf of the City of Redlands (“City”). The City has a comprehensive and structured approach in outsourcing services performed on City facilities by third -party persons and entities (“Contractor(s)”). The first phase of this comprehensive approach includes actively screening Contractors based on safety records, safety performance, and safety compliance. After the qualified Contractor is awarded a contract, the Contractor must then ensure compliance with all local, state, federal and Cal/OSHA regulations applicable to the contracted scope of work, and requirements set forth within this CSP. The Contractor, its agents, and personnel must adhere to the policies and procedures set forth by this CSP and all applicable laws and regulations.

II. Authority
California Code of Regulations, Title 8, Section 336.10 “Determination of Citable Employer” California Code of Regulations, Title 8
“Greenbook” Standard Specifications for Public Works Construction Redlands Municipal Code
California Building Code
III. Scope
This CSP applies to all Contractors who provide or render construction or improvement services for City- owned property and facilities.

The Contractor services covered under this CSP include, but are not limited to, the following:

A. New construction;
B. Remodeling;
C. Facility maintenance or repair;
D. Equipment installation or maintenance; and
E. Services (i.e. janitorial, fleet operations, landscaping, etc.)

Consultants/ Professional service providers are exempt from having to submit a Safety Prequalification Questionnaire (“SPQ”), prior to the beginning of work, but they are expected to be compliant with industry best practices with regards to maintaining a safe work environment for their employees and others.

IV. Definitions
A. Contract – any written agreement between the City of Redlands and a Contractor, to perform a specified scope of work on City facilities. With respect to this policy, a contract includes, but is not limited to: awarded purchase orders, bids, and/ or project contracts.

B. Construction Work – construction, alteration, and/or repair, including painting and decorating.

C. Contractor – a person or entity (including all personnel) awarded a contract to perform work on City property or facilities.

D. D.A.R.T Rate – Injuries and illnesses severe enough to warrant: Days Away, Restrictions and Transfers. The DART rate is calculated using the following formula: Number of OSHA Recordable injuries and illnesses that resulted in Days Away x 200,000/divided by total hours worked by all employees during the year covered.

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4 E. Designated Work Area – an area where it is necessary to restrict or limit entry or access of nonessential personnel or the public. Examples include work areas involving remediation abatement, demolition, excavation, and overheadlifting.

F. Facilities – any building or property owned by the City of Redlands.

G. Hazard – source or situation with a potential for harm in terms of injury or health, damage to property, damage to workplace environment, or a combination ofthese.

H. Job Hazard Analysis (“JHA”) – a technique that focuses on job tasks as a way to identify hazards before they occur. It focuses on the relationship between the worker, the task, the tools, and the work environment. The objective is to eliminate the risk or to utilize control measures to reduce the risk.

I. North American Industry Classification System (“NAICS”) – is the standard used by Federal statistical agencies in classifying business establishments for the purpose of collecting, analyzing, and publishing statistical data related to the U.S. business economy.

J. Non-compliance – any deviation from standards, practices, processes, procedures, regulations etc. that could either directly or indirectly lead to injury or illness, property damage, damage to the workplace environment, or any combination of these criteria.

K. Notice of non-compliance – form provided to the Contractor by the City alerting the contractor of non-compliance with City specifications, Cal/OSHA regulations, or any other generally accepted safe work practice.

L. Non-compliant hazardous work condition – any hazard that is considered to be non -compliant with State or Federal safety and health regulations, City specifications, or any inconsistency with generally accepted work practices.

M. Personnel – all Contractor employees, contractors, sub-contractors and agents providedaccess to City property or facilities.

N. Recordable Incident – any injury or illness resulting in death, days away from work, restricted work or transfer to another job, medical treatment beyond first aid, or loss of consciousness per OSHA Section 1904.7(a).

O. Safety Tailgate – informal safety meeting generally conducted at the job site prior to the commencement of a job or work shift.

P. Services – any and all, labor, duties, functions and activities required to be performed by the Contractor under the contract and any subsequent addenda.

V. Responsibilities

RISK MANAGEMENT
A. Update, maintain, and administer this CSP;
B. Maintain centralized records of training, site visit data, written programs, tailgate meetings, permits, and all other necessary contractor related documentation;
C. Provide technical assistance to Engineering personnel; D. Attend Pre-construction meetings and progress meetings as needed; E. Provide assistance on safety inspections as needed;
F. Review safety submittals;
G. Provide guidance on pre-qualification determination; and H. Provide training to affected city personnel with responsibilities under thisprogram.

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5 PROJECT MANAGER (CITY)
The Project Manager has the authority to delegate any or all portions of this CSP to subordinates, but the Project Manager will be held accountable for their compliance. The Project Manager shall contact Risk Management, as necessary, for assistance in relation to this CSP.

A. Ensure safety hazards are addressed in a timely manner; B. Communicate safety concerns during pre-construction meetings and progress meetings; C. Inform impacted employees of construction activities scheduled in their work area; D. Enforce pre-qualification procedures in bidding process; and E. Ensure this CSP is properly executed.

INSPECTOR (CITY)
The City of Redlands construction inspector is not a safety professional and will only provide “Notice of Non- Compliance” for obvious and serious non-compliant conditions.

A. To the best of their abilities, inspect work sites for safety hazards; B. Communicate safety concerns to Contractor;
C. Provide Contractor with “Notice of Non-Compliance” when serious conditions occur or repeat violations; D. Collect documentation needed for construction worksites; E. Submit documentation to Risk Management for recordkeeping; F. Maintain photo documentation of safety hazards;
G. Never enter situations that can harm or endanger himself/ herself; H. Never use personal protective equipment (PPE) or enter situations, which they are not trained for; I. Contact Emergency Medical Services (911) and Risk Management in case of emergency; and J. Attend and communicate safety concerns in progress meetings.

EMPLOYEES (CITY)
A. Immediately notify the Project Manager, inspector, or Risk Management of any safety related concerns at a Contractor job site; and
B. Contact Emergency Medical Services (911) and Risk Management in case of emergency.

CONTRACTOR
Where relevant and applicable, the Contractor’s responsibilities shall include:

A. Compliance with requirements and responsibilities detailed within the Contractor Safety Program; B. Ensure all local regulatory requirements are met and all necessary permits are obtained before conducting work on behalf of the City;
C. Designate a Project Safety Official by name who shall always be available to abate safety hazards; D. Ensure all personnel have the appropriate qualifications and training to perform the contracted work (Copies of current training documentation and certifications must be on file with the City); E. Inform City Project Manager or inspector of any job site safety hazards or concerns; F. Inform City Project Manager if any suspected asbestos-containing material is located; G. Conduct and submit Job Hazard Analysis (JHA) before work and as required by change of tasks; H. Conduct and submit Safety Tailgates on a bi-weekly basis; I. Provide all required PPE necessary to conduct work safely and in accordance with required local regulations;
J. The safety of all individuals who enter work site;
K. Spill cleanup;
L. Immediately report any incidents, accidents, near misses, unsafe conditions, or unsafe acts involving any jobsite personnel;
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6 M. Arrange for the proper storage and removal of waste generated prior to the completion of job, and provide confirmation that the materials have been removed or disposed of in a manner compliant with all applicable environmental regulations;
N. Removing all equipment used during work activities and ensuring proper housekeeping of designated work area at the end of each workday and upon completion of the job; O. Contact Emergency Services (911) and Project Manager in the event of an emergency; and P. For the actions of their subcontractors, as they may pertain to this CSP, including their adherence to its contents and review of this document.

PROJECT SAFETY OFFICIAL (CONTRACTOR)
A. Shall always be at the work site;
B. Must be thoroughly familiar with the Contractor’s Injury and Illness Prevention Program (IIPP) and Code of Safe Practices;
C. Shall always be available to abate any potential safety hazards; and D. Shall have the authority and responsibility to shut down an unsafe operation, if necessary.

VI. Program

SAFETY PREQUALIFICATION PROCESS
A. The safety prequalification process is intended to:
• Provide the City with knowledge of past and current safety performance of Contractors working on City construction projects;
• Improve Contractor compliance with City safety rules, including safe work practices required by applicable regulations and laws; and
• Improve safety during Contractor activities.

B. A copy of the SPQ shall be provided to each person or entity bidding on a project, as part of the bidding process.

C. The completed questionnaire shall be returned and reviewed prior to awarding contract work, with supporting information provided as indicated by responses on the questionnaire.

D. The SPQ shall be submitted to 35 Cajon St., Suite 4
Redlands Ca, 92373
Attention: Project Name-Contractor Name-SPQ
E. The following criteria and information relating to the Contractor will be reviewed prior to awarding contract:
• Contractor License;
• Incident Rates;
• OSHA Citations;
• Safety Policies;
• Safety Programs and Procedures;
• Compliance History on City Projects; and
• Certification Statement.

F. Contractor must qualify in each section to be approved for the award of a contract.

G. If a Contractor fails to pass prequalification procedure, the City has the right to disqualify the Contractor’s proposal.

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7 H. All costs associated with compliance with City of Redlands prequalification requirements shall be at the sole expense of the Contractor.

I. If a Contractor provides information that is later determined to be false, or improperly withholds information, the Contractor will be immediately disqualified.

J. Any questions or information relating to filing this questionnaire may be answered by reaching:
• Engineering: (909) 798-7698; or
• Risk Management: (909) 798-7514

DISQUALIFICATION APPEAL PROCESS
This provision is established pursuant to Public Contract Code section 20101(d) which requires every public agency that requires prospective bidders to prequalify pursuant to the law to establish “a process that will allow prospective bidders to dispute their proposed prequalification rating prior to selection of an alternate bidder.” If the City intends to disqualify a bidder based upon the bidder’s safety record, the City will notify the bidder in writing and provide the bidder with any supporting evidence that has been received from others or adduced because of an investigation by the City. The notice of intention shall be sent by certified mail with return receipt requested or by overnight mail via a delivery service that provides online tracking which identifies the date of the prospective bidder’s receipt of the notice, and shall include notice that the bidder has the right to, and may request a hearing to rebut any evidence used as a basis for disqualification and to present evidence to the City as to why the prospective bidder should be found qualified. Requests for a hearing must be made by written request to the City within ten calendar days of the date of the prospective bidder’s receipt of the City’s notice of intention. If the bidder does not request a hearing within the time allowed, the City’s determination shall stand unchallenged and become final.

Within seven calendar days of receiving the bidder’s request for a hearing, the City shall notify the bidder in writing of the date, time and place of the hearing. The hearing shall be held no sooner than ten (10) calendar days and no later than fifteen (15) calendar days after the notice is given. The notice shall inform the bidder of its right to present testimony and documents in support of its position.

The hearing shall be conducted before the Redlands City Manager, which may be continued from time to time as reasonably determined by the City Manager but shall not exceed forty five (45) days. At the conclusion of the hearing, and after considering all testimony and documentation presented, the City Manager shall issue a written decision no later than five calendar days following the hearing. The City Manager’s decision shall be final and is not subject to further appeal to the City.

The bidder shall not be entitled to bid on any contracts with the City until it has met the safety pre -qualification standards. If the City Manager approves an appeal, the contractor will have been deemed to meet the qualification standards and it will be valid for one year. The bidder shall have the right to withdraw its application for prequalification or its appeal at any time before the City Manager’s decision becomes final. Such withdrawal will not preclude the bidder from re-applying for prequalification.

CONSTRUCTION PROJECTS
A. After a contract is awarded, the Contractor shall maintain, throughout the duration of the project, safety measures as necessary to protect the public and workers within, or in the vicinity of, the designated work zone. This includes an evaluation of the work to be performed and the hazards likely to be encountered.

Contractors are expected to follow, at a minimum, all pertinent laws, rules, and regulations for the location in which they will be working. Where applicable, Contractor Safety Programs will meet or exceed City programs/ procedures and are subject to review and approval by the City prior to contract execution.

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B. Job Hazard Analysis (“JHA”)

1. Prior to a notice to proceed a JHA must be completed utilizing the City’s form, or equivalent, to assess the hazards present in the designated work area. Any information requested on the City’s form, but not stated on the equivalent form utilized, shall be provided separately with the original submission.

2. All members of the construction unit must sign the JHA to acknowledge hazard abatement procedures.

3. JHA must be kept at job site accessible to all impacted personnel.

4. Failure to follow JHA procedures may lead to termination of the contract.

C. Personal Protective Equipment (“PPE”)

1. All required PPE must be always worn during work activities.

2. All mandatory PPE must be highlighted in the JHA.

3. The Contractor shall provide PPE.

4. Failure to follow PPE guidelines may lead to termination of the contract.

D. Safety Tailgates

1. Safety Tailgate Meetings must be held on a biweekly basis for all construction projects.

2. The first meeting shall take place on Day 1, Week 1 and every other week thereafter.

3. Tailgates shall be signed by all personnel and submitted to Construction Inspector for recordkeeping.

4. Tailgate topics should be specific to the scope of work of the project.

E. Injury Reporting

1. Contractors shall immediately report injuries or accidents to the Project Manager (regardless of severity). Additionally, contractors are responsible for and must also conduct accident investigations of any injuries that occur on site and provide results to the Project Manager.

2. Use the City Incident Investigation Form (Attachment E), or equivalent, to meet this requirement.

F. Spill Prevention

1. The Contractor is responsible for any spill within the confines of the project and those outside of the construction limits caused by the Contractor’s defective equipment, containers, or personnel.

2. Secondary spill containment systems shall be used to prevent contamination of the environment.

G. Construction in Occupied Buildings

1. When building occupants are present during construction projects additional safeguards must be implemented to eliminate exposures and complaints. Dust/ particulates from demolition, sanding and other construction activities must be controlled by adequate ventilation, or containment and negative air ventilation systems based upon the specific type of activity and particle. Similar controls must be utilized for odorous activities including, but not limited to, carpet adhesive, painting, welding, and coatings.

2. The Contractor shall ensure that the HVAC system is protected to prevent contamination. If an HVAC system is unprotected and contaminated by any construction/demolition materials, the Contractor shall be held responsible for the cost of cleaning the system and any subsequent repairs therein.

3. Negative air ventilation systems shall have appropriate filtration and be exhausted outside of the building.

INSPECTIONS
A. Follow-up inspections will be executed to enforce compliance with safety and health requirements.

B. Follow-up inspections will be conducted as part of routine site inspections by construction inspector and Risk Management employees.

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C. The SPQ aims to provide the City with knowledge of Contractor safety history and safety practices. This minimizes the need for an increased frequency of inspections. In addition, the City will take the following guidelines into consideration when determining the frequency of inspections.

1. Scale of project;

2. The frequency with which the number and types of hazards change as the work progresses;

3. More frequent inspections will be implemented in the beginning of the project; and

4. When the Contractor has never worked for the City.

TRAINING/DOCUMENTATION
A. The contractor will ensure that all personnel are trained for the scope of work they are assigned, as well as the equipment they will be utilizing.

B. Documentation shall be on file with the City prior to project start.

C. Personnel missing training documentation shall not be permitted to work on awarded City projects.

D. Training requirements are mandated by Federal and State Regulations. This may include, but is not limited to, the programs listed in the SPQ.

NON-COMPLIANCE
A. Contractor compliance issues shall be documented on the “Notice of Non -Compliance” form. A copy of this form shall be provided to the Contractor for completion.

B. Upon receipt of the completed “Notice of Non -Compliance” form, the Project Manager and Risk Management will evaluate, based on the incident, and identify, as appropriate, any additional corrective and/or preventive actions for completion.

C. If immediate correction is not feasible, the project will be temporarily stopped until the issue is adequately resolved.

D. City staff with authority to stop work are:

1. Construction Inspector;

2. City Project Manager;

3. City Manager; and

4. Risk Management staff.

E. Any violation or deviation from safety rules, procedures, or regulations, based on evaluation, may be subject to all disciplinary actions listed as follows:

1. Verbal warning

2. Written warning-Notice of Non-Compliance (work may not continue until approved corrections are implemented);

3. Dismissal of non-complying personnel; and/or

4. Termination of Contract.

The City of Redlands maintains the right to terminate any contract for the violation of safety issues without liability to the City.

CITY PERSONNEL
A. All affected City employees will be informed in advance of any construction related work or other contract work which has the potential for impacting their workplace. Notifications will be made to all affected employees via e-mail or written memo by the Project Manager or designee. Notifications must include the following information:

1. Start and end dates of the work to be completed;

2. Work areas to be affected;
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3. Description of work to be completed;

4. Name and phone number of Project Manager;

5. Name and phone number of Construction Inspector; and

6. Name and phone number of Risk Management.

B. Employees should be instructed to notify the Project Manager regarding logistical issues or other concerns. Safety and Health concerns should be directed to either the Project Manager, Inspector, or Safety Specialist.

VII. Recordkeeping
The City’s Human Resources / Risk Management Department will maintain all records prepared in association with this CSP, with copies also place on file with the office of the City Clerk.

VIII. Additional References
https://www.dir.ca.gov/title8/336_10.html
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Attachment A
11 City of Redlands
Acknowledgment of Receipt Statement

I acknowledge by signing this document, that I have received and reviewed the City of Redlands’ Contractor Safety Program and understand that it contains valuable information on the City’s policies and procedures regarding employee safety as it pertains to Contractor activities. Furthermore, I acknowledge that failure to comply with any of these procedures may lead to termination of the contract with the City.

Contractor Signature Contractor Title:

Contractor Name (Print) Date Signed

If you have any questions regarding this document, please contact the Risk Management Division at (909) 798-7514.

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Attachment B
12 Company Name:

Contractor License #: Expiration Date:

Address:

City: State: Zip Code:

Name of Person Submitting Application:

Title: Telephone #:

Email Address:

Identify the highest-ranking Safety/Health Professional in your Company:

Name:

Title: Telephone #:

CITY OF REDLANDS

SAFETY PREQUALIFICATION QUESTIONNAIRE
Omitting or reporting false information on this questionnaire may result in disqualification of bid.

The City of Redlands reserves the right to conduct random or for-cause audits of information stated in this questionnaire. If deemed necessary, additional documentation may be requested by the City to verify responses on this questionnaire.

SECTION 1 – GENERAL INFORMATION
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13 INCIDENT RATES
Provide your actual injury and illness data below:

Provide the NAICS Code Number that best represents
your Firm:

Provide any additional numbers here:

(Provide three full years of data) Last Calendar 2 Years Ago 3 Years Ago

Number of hours worked by all employees:

Total Recordable Incident Rate*:

D.A.R.T. Rate*:

Total Number of Fatalities:

WORKERS’ COMPENSATION INFORMATION

1. Provide your Workers’ Compensation Experience Modification Rate (EMR) Data:

Policy Year

EMR
* If your current EMR is greater than 1.25, initialing here certifies that you will provide a competent, full- time person or representative responsible for safety for all City projects:

Current EMR* * lnitialing here certifies that your firm does not have an EMR:
(Submit a copy of your firm's Loss Run Reports for the last three years if your firm does not have an EMR.)
1 Year Ago:
2 Years Ago: Name of your firm’s Workers’ Compensation carrier:
3 Years Ago: Phone Number of Workers’ Compensation carrier

2. Is your firm self-insured for Workers' Compensation claims? Yes  No  (If yes, please attach a copy of the latest Annual Report to the State of California Department of Industrial Relations and/or State of California Certificate of Self-Insurance.)

SECTION 3– CITATION HISTORY

1. Has your firm received any regulatory citations in the last threeyears? Yes  No  If yes, please answer the question below.

SECTION 2 – INCIDENT RATES & WORKER’S COMPENSATION INFORMATION

Incident Rate = [(Total Recordable Cases X 200,000 hours)/ Number of hours worked by all employees]

D.A.R.T. Rate = [(Total Number of entries for Days Away, Restricted and Job Transfer X 200,000 hours)/ Number of hours worked by all employees]

If your latest incident rates and D.A.R.T. rates are greater than 100% of the industry average for all your NAICS code Numbers Listed, your bid may be disqualified.

The industry average can be found at www.bls.gov
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14 2. Were any of the confirmed (Closed) citations classified as Serious, Willful, Repeat, or Failure to abate?
Yes  No 

3. If yes, please explain:

4. Have you abated all the citations issued to you in the last three years Yes  No  If no, please explain abatement action plan:

SECTION 4 – SAFETY POLICIES
Questions (Please check YES or NO) YES NO*

1. Does your company provide and adhere to a written Illness Prevention Program (IIPP) (CCR Title 8 §3203(a))? If yes, a copy of the program will be required on-hand at the job site throughout the duration of the contract. Please attach a copy to your bid proposal.  

2. Does your company provide and conduct Tailgate Meetings or equivalent with employees at least every 10 working days? (CCR Title 8 §1509(e))  

3. Does your company have a policy for disciplinary action for unsafe behavior ensuring employee compliance with safe and healthy work practices? (CCR Title 8 §3203(a)(2))  

4. Does your company provide and abide by a written Code of Safe Practices that relates to your firm’s operations. (CCR Title 8 §1509(b)) If yes, a copy of the Code of Safe Practices will be required on -hand at the job site throughout the duration of the contract. Please attach a copy with your bid proposal.  

5. Does your company perform JHAs? (CCR Title 8 §1511(b)  

6. Does your company provide training and retraining programs for ensuring employee compliance with safe and healthy work practices? (CCR Title 8 §3203 (a)(2), (a)(7)  

7. Does your company provide training and retraining programs for ensuring employee compliance   *Please provide reason(s) for NO answer in the box below or on a separate sheet of paper.

Failure to provide the above-referenced documents will result in the contractor’s bid being disqualified.

PLEASE ANSWER ALL QUESTIONS BY CHECKING YES OR NO, AND ATTACHING APPROPRIATE DOCUMENTS THAT MAY APPLY OR AS REQUESTED.

SECTION 5 – SAFETY PROGRAMS AND PROCEDURES
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15 YES NO

1. Is Confined Space work anticipated in the scope of the work awarded? (If no, please proceed to Question 2)  
If yes, please attach the following: Attached?
Copy of written Confined Space Entry Procedure  
List of personnel authorized on jobsite to work in confined space(s)   List of personnel authorized on jobsite to serve as Rescue Team   Verification of personnel training (copies of certs, cards, etc.)  

2. Is work requiring Lockout/Tagout protocols anticipated in the scope of the work awarded? (If no, please proceed to Question 3)  
If yes, please attach the following: Attached?
Copy of written Lockout/Tagout (LOTO) Procedure  
List of personnel authorized on jobsite to perform LOTO   Verification of personnel training (copies of certs, cards, etc.)  

3. Is work requiring a personal lift anticipated in the scope of the work awarded? (If no, please proceed to Question 4)  
If yes, please attach the following: Attached?
List of personnel authorized on jobsite to use lifts
 
Verification of personnel training (copies of certs, cards, etc.)  

4. Is work requiring a forklift anticipated in the scope of the work awar ded? (If no, please proceed to Question 5)  
If yes, please attach the following: Attached?
List of personnel authorized on jobsite to use a forklift  
Verification of personnel training (copies of certs, cards, etc.)  

5. Is work requiring a crane anticipated in the scope of the work awarded? (If no, please proceed to Question 6)  
If yes, please attach the following: Attached?
Copy of written Crane Program  
Copy of all expected Crane operators’ Certifications   List of personnel designated as Competent under Crane program  
Verification of personnel training (copies of certs, cards, etc.)   NOTE: If awarded bid, more documentation may be required Redlands Regular Meeting of 10-07-25
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16 6. Is Hot Work (as defined by OSHA) anticipated in the scope of the work awarded? (If no, please proceed to Question 7)  
If yes, please attach the following: Attached?
Copy of written Hot Work Procedure  
List of personnel authorized on jobsite to perform Hot Work   Verification of personnel training (copies of certs, cards, etc.)  

7. Is Trenching/ Excavation work anticipated in the scope of the work awarded? (If no, proceed to Question 8)  
Is a plan in place for the disposal of all material that cannot be returned to the trench/ excavation?   Are appropriate materials for barricading or securing work area at jobsite?  
Has a permit from the Department of Industrial Relations for excavations deeper than 5 feet been obtained?  
If yes, please attach the following: Attached?
Copy of written Trenching/ Excavation Procedure  
Copy of Permit if trench is to exceed depth of 5 feet
 
List of personnel designated as Competent under Trenching/ Excavation Program  
Verification of personnel training (copies of certs, cards, etc.)   NOTE: If awarded bid, more documentation may be required

8. Is electrical work anticipated in the scope of the work awarded? (If no, proceed to Question 9)   If yes, please attach the following: Attached?
Copy of written Electrical Safety Program  
List of personnel designated as Competent under Electrical Safety Program   Verification of personnel training (copies of certs, cards, etc.)  

9. Is work that may have an arc flash potential anticipated in the scope of the work awarded? (If no, proceed to Question 10)  
Are all materials required to safely perform arc flash present?   If yes, please attach the following: Attached?
Copy of Arc Flash Procedure
 
List of personnel designated as Competent under Arc Flash Program   Verification of personnel training (copies of certs, cards, etc.)   Redlands Regular Meeting of 10-07-25
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17 10. Is work involving chemicals anticipated in the scope of the work awarded? (If no, proceed to Question 11)?  
If yes, please attach the following: Attached?
Copy of written Hearing Conservation Program  
List of personnel working in high noise areas  
Verification of personnel training (copies of certs, cards, etc.)  

11. Is work involving chemicals anticipated in the scope of the work awarded? (If no, proceed to Question 12)?  
* Copies of SDS for Chemicals used must be kept at jobsite Please attach the following: Attached?
Copy of written Hazard Communication Program
 
List of personnel performing work with chemicals
 
Verification of personnel training (copies of certs, cards, etc.)  
List trade names of all hazardous materials which you will be using on site:

12. Is work on or adjacent to public roadways anticipated in the scope of the work awarded? (If no, proceed to Question 13)  
Do you have the appropriate provisions (signs, devices, barricades/)   Please attach the following: Attached?
Please provide a list of personnel working in traffic areas.   Verification of personnel training (copies of certs, cards, etc.)   NOTE: If awarded bid, more documentation may be required

13. Is it anticipated in the scope of the work awarded that exposure to asbestos is possible? (If no, proceed to Question 14)  
Please attach the following: Attached?
Copy of written procedure(s)  
List of personnel working with potential exposure to asbestos   Verification of personnel training (copies of certs, cards, etc.)   Redlands Regular Meeting of 10-07-25
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18 14. Is it anticipated in the scope of the work awarded that exposure to silica is possible? (i.e. sandblasting, concrete demolition, concrete saw cutting, surface grinding, etc.) (If no, proceed to Question 15)
 
Please attach the following: Attached?
Copy of Silica Control Plan
 
List of personnel working with potential exposure to silica   Verification of personnel training (copies of certs, cards, etc.)  

15. Is work at heights anticipated in the scope of the work awarded? (If no, proceed to Question 16)   Please attach the following: Attached?
Copy of written Fall Protection Program  
List of personnel designated as Competent under Fall Protection Program   Verification of personnel training (copies of certs, cards, etc.)  

16. Is work requiring the use of respirators anticipated in the scope of the work awarded? (If no, proceed to Question 17)  
Please attach the following: Attached?
Copy of written Respiratory Protection Program  
List of personnel using respirators  
Verification of personnel training (copies of certs, cards, etc.)  

17. If the scope of work to be performed is not adequately represented by questions (1 -16), please list any additional Health & Safety concerns below.

In addition to the previous sections, Contractors that have previously been awarded work by the City, will be equally evaluated on their compliance history in relation to City projects.

SECTION 6 – COMPLIANCE HISTORY ON CITY PROJECTS
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19 I Certify under penalty of perjury that:

a. the information contained herein is true and correct to the best of my knowledge, and

b. no attempt has been made to give false or misleading information or to withhold any information.

Signature of Authorized Representative: Title of Authorized Representative Printed Name of Authorized Representative Date Signed:

SECTION 7 – CERTIFICATION STATEMENT
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20 Attachment C

NOTICE OF NON-COMPLIANCE
Project:

Contractor:

Notice of Non-Compliance was issued to Contractor’s representative, , Name
on at .

The following unsafe behaviors were observed at the Contractor’s job site:

If the unsafe condition is not immediately corrected, the City of Redlands may take disciplinary action in accordance with the Contractor Safety Program guidelines. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ To be completed by Contractor
Corrective action plan to abate hazards:

Unsafe Condition Resolved: Date: Time:

Remarks:

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21 Attachment D

Job Hazard Analysis

Project:

Company: Project Safety Official: Project Manager (City):

Scope of Work: Location: Date:

Tasks Potential Safety
Risks/Hazards
Safety
Controls/Mitigate
Required PPE
Hard Hat
Safety Vest
Safety Glasses/Goggles
Safety Boots
Respirator
Safety Gloves
Face Shield
Fall Protection

Other:

Signatures of Employees On-Site this JHA is applicable to:

Employee Signature: Print Name: Date:

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22 Attachment E

INCIDENT INVESTIGATION FORM

Date of Incident: Time of Incident: Date Reported:

Lead Investigator: Contact Information:

Contractor: Employee Name:

Witness 1 Name: Telephone:

Witness 2 Name: Telephone:

Incident Site/ Location
Incident Summary:

Near Miss Yes No Incident Severity: Minor Significant Major Critical Root Cause(s):

Corrective Actions:

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PUBLIC WORK CONSTRUCTION CONTRACT

This Public Work Construction contract (“Contract”) is made and entered into this ___ day of ____________, 20__, by and between the City of Redlands , a municipal c orporation, organized and existing under the laws of the State of California (hereinafter “City”), and __________________ (hereinafter "Contractor"). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.”

In consideration of the mutual promises contained herein, City and Contractor agree as follows:

1. SCOPE OF WORK: Contractor shall furnish all materials and will perform all of the work for the following: Palo Alto Storm Drain Improvement Project, Project No. 405004 , complete all items as required by the Contract Documents (as herein defined) and Specifications for City’s Palo Alto Storm Drain Improvement Project, Project No. 405004 (the “Work”).

2. CONTRACT SUM: City shall pay Contractor the sum of ___________________ dollars ($___________) as consideration for its performance of the Work in accordance with the terms and conditions set forth in the Contract Documents. Pursuant to Public Contract Code Section 22300, Contractor has the option to deposit securities with an escrow agent as a substitute for retention of earnings required to be withheld by City pursuant to an escrow agreement as set forth in Public Contract Code section 22300.

3. TIME FOR COMPLETION: The Work shall be completed within forty (40) working day(s) as defined in Section 1-2 of the Standard Specifications for Public Works Construction “Greenbook” from and after the date of City’s issuance of a Notice to Proceed to Contractor.

4. LIQUIDATED DAMAGES: Contractor’s failure to complete the Work within the time allowed will result i n damages being sustained by City. Such damages are, and will continue to be, impracticable and extremely difficult to determine. Accordingly, Contractor shall pay to City, or have withheld from monies due to Contractor, the sum of five hundred dollars ($500) for each working day as defined in Section 1 -2 of the Standard Specifications for Public Works Construction “Greenbook” in excess of the specified time for completion of the Work. Execution of this Contract shall constitute agreement by City and Contractor that five hundred dollars ($500) per day is the estimated damage to City caused by the failure of Contractor to complete the work within the allowed time. Such sum is liquidated damages and shall not be construed as a penalty, and may be deducted from payments due Contractor if such delay occurs.

5. CONTRACT DOCUMENTS: This Contract incorporates by reference the following: Notice Inviting Bids, Instructions to Bidders, Contractor’s Proposal, Bid Bond, Agreement, Performance Bond, Labor and Material Bond, Plans, General Conditions, Special Provisions and Specifications, and any addenda thereto (collectively, the “Contract Documents”).

6. ATTORNEYS' FEES: In the event any action is commenced to enforce or interpret the terms or conditions of this Contract, or the Contract Documents, the prevailing Party in such action, in addition to any costs and other relief, shall be entitled to recover its reasonable attorneys’ fees, including fees for use of in-house counsel by a Party.

7. RESOLUTION OF CONSTRUCTION CLAIMS: Claims by Contractor in the amount of three hundred seventy five thousand dollars ($375,000) or less shall be made by Contractor and processed by the City pursuant to the provisions of Part 3, Chapter 1, Article 1.5 of the Public EXHIBIT "B"

EXAMPLE CONTRACT TEMPLATE
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Contract Code (commencing with Section 20104). All claims shall be in writing and include the documents necessary to substantiate the claim. Nothing in subdivision (a) of Public Contract Code Section 20104.2 shall extend the time limit or supersede the notice requirements provided in this case from filing claims by Contractor.

8. ELIGIBILITY OF CONTRACTOR/SUBCONTRACTOR: Contractor and all of its subcontractors shall abide by California Public Contract Code, Section 6109, and California Labor Code Sections 1777.1 and/or 1777.7, and certify that they are not debarred and are eligible to work on this project.

9. ASSIGNMENT OF AGREEMENT: No assignment by a Party of any rights or interests under this Contract shall be binding on another Party without the written consent of the Party sought to be bound.

10. SUCCESSORS AND ASSIGNS: City and Contractor each binds itself and their respective successors and assigns in respect to all covenants, agreements, and obligations contained in the Contract Documents.

11. SEVERABILITY: Any provision or part of the Contract Documents held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon City and Contractor.

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IN WITNESS WHEREOF, the Parties hereto have executed this Contract the day and year first written above.

CITY OF REDLANDS
(SEAL)

By:____________________________________
Mario Saucedo, Mayor
ATTEST:

____________________________________
Jeanne Donaldson, City Clerk
(SEAL)

__________________________________________
Name of Contractor

By:_______________________________________
Signature of Authorized Agent

__________________________________________
Title

__________________________________________
Signature of Authorized Agent (if necessary)

__________________________________________
Title

__________________________________________
Contractor's License No.

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WORKER'S COMPENSATION INSURANCE CERTIFICATION

Description of Contract: City of Redlands
Municipal Utilities and Engineering Department
Palo Alto Storm Drain Improvement Project
Project No. 405004

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

a. By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. b. By securing from the Director of Industrial Relations, a certificate of consent to self - insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.

CHECK ONE

_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self -insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).

_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

Dated this day of , 2025. _____________________________________
(Contractor)
_____________________________________
(Signature)
_____________________________________
(Official Title)

(SEAL)

(Labor Code Section 1861 provides that the above certificate must be signed and filed by the Contractor with the Owner prior to performing the work of the contract.)
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FAITHFUL PERFORMANCE BOND

Whereas, the City of Redlands (“City”), State of California, and ______________ (hereinafter designated as "Principal") have entered into an agreement dated _____, 2025 (“Agreement”) whereby Principal agrees to install and complete certain public improvements (the “Work”), which said Agreement is identified as _________________ and is hereby referred to and made a part hereof; and

Whereas, said Principal is required under the terms of the Agreement to furnish a bond for the faithful performance of the Work, now, therefore, we, the Principal and , _____________________________, as Surety, are held and firmly bound unto the City in the penal sum of ________________________________ dollars ($_______________) lawful money of the United States, for the payment of which sum we bind ourselves, and our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.

The condition of this obligation is such that if the above bounded Principal, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the Agreement and any alteration thereof made as therein provided, on his or its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall faithfully fulfill the one -year guarantee of all materials and workmanship, and shall defend, indemnify and save harmless the City and its elected officials, officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligations, all to be taxed as costs and included in the judgment rendered.

As a condition precedent to the satisfactory completion of the Work, the above obligation shall hold good for a period of one (1) year or longer if required by the Agreement after the acceptance of the work by the City, during which time if the Principal shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage made evident during this period from the date of completion of the Work, and resulting from or caused by defective materials or faulty workmanship, the above obligation in penal sum thereof shall remain in full force and effect. The obligations of Surety hereunder shall continue so long as any obligation of the Principal remains.

Whenever the Principal shall be, and is declared by the City to be, in default under the Agreement, the City having performed the City obligations thereunder, the Surety shall promptly remedy the default, or shall promptly, at the City’s option:

1. Complete the Work in accordance with its terms and conditions; or

2. Obtain a bid or bids for completing the Work in accordance with its terms and conditions, and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a contract between such bidder and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Work less the balance of the Agreement price, but not exceeding, including other costs and damages for which Surety may be liable hereunder, the Redlands Regular Meeting of 10-07-25
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amount set forth above. The term “balance of the Agreement price,” as used in this paragraph, shall mean the total amount payable to the Principal by the City under the Agreement and any modifications thereto, less the amount previously properly paid by the City to the Principal.

Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Principal.

Surety shall not utilize the Principal in completing the Work nor shall Surety accept a bid from the Principal for completion of the Work if the City, when declaring the Principal in default, notifies Surety of the City’s objection to the Principal’s further participation in the completion of the Work.

No right of action shall accrue on the bond to or for the use of any person or corporation other than the City named herein or the successors or assigns of the City. Any suit under this bond must be instituted within the applicable statute of limitations period.

The said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or to the work to be performed thereunder or the Specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Agreement or to the work or to the specifications.

No final settlement between the City and the Principal shall abridge the right of any beneficiary hereunder whose claim may be unsatisfied.

The Principal and Surety agree that if the City is required to engage the services of any attorney in connection with the enforcement of this bond, each shall pay the City’s reasonable attorneys’ fees incurred, with or without suit, in addition to the above sum.

In witness whereof, this instrument has been duly executed by the Principal and Surety above named, on , 2025.

(SEAL) (SEAL)

(Contractor) (Surety)
BY:
(Signature) (Signature)

Address:___________________________________
__________________________________________
(Seal and Notarial Acknowledgment of
Surety)
Telephone ( )___________________________

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LABOR AND MATERIAL BOND

Whereas, the City Council of the City of Redlands, State of California, and ________________ (hereinafter designated as “Principal”) have entered into an agreement (the “Agreement”) whereby Principal agrees to install and complete certain designated public improvements (the “Work”), which said agreement, dated ____________, 2025, and identified as Palo Alto Storm Drain Improvement Project, Project No. 405004 is hereby referred to and made a part hereof; and

Whereas, under the terms of the Agreement, Principal is required before commen cing the performance of the Work, to file a good and sufficient Labor and Material bond with the City of Redlands to secure the claims to which reference is made in Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code of the State of California.

Now, therefore, said Principal and the undersigned as corporate surety, are held firmly bound unto the City and all contractors, subcontractors, laborers, material men and other persons employed in the performance of the Agreement and referred to in the aforesaid Code of Civil Procedure in the sum of ______________ dollars ($_____) for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, that said surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

It is hereby expressly stipulated and agreed that this bond shall insure to the benefit of any and all persons, companies and corporations entitled to file claims under Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond.

Should the condition of this bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.

The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or the specifications accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition.

In witness whereof, this instrument has been duly executed by the Principal and surety above named, on _______________________, 2025.

(SEAL) (SEAL)

(Contractor) (Surety)
BY:
(Signature) (Signature)
Address:_____________________________
(Seal and Notarial Acknowledgement of Surety) ____________________________________ Telephone: ( )___________________
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City Council Meeting I. 12.

DATE: 10/07/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a Professional Services Agreement with Raftelis Financial Consultants, Inc. (Raftelis) to prepare a Water Utility and Wastewater Utility Rate Study and determine this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris) MOTION(S):

If City Council determines the staff recommendation is appropriate, the following motions are provided:

I move that City Council determine that approval of a Professional Services Agreement with Raftelis is exempt from environmental review pursuant to Section 15061(B)(3) of the State's guidelines implementing the California Environmental Quality Act; and

1. I move that City Council approve a Professional Services Agreement with Raftelis to prepare a Water Utility and Wastewater Utility Rate Study for a value not-to-exceed $154,888.

2. RECOMMENDATION:

Staff recommends that City Council determine that approval of a Professional Services Agreement with Raftelis is exempt from environmental review pursuant to Section 15061 (B)(3) of the State's guidelines implementing the California Environmental Quality Act. Staff further recommends that City Council approve a Professional Services Agreement with Raftelis to prepare a Water Utility and Wastewater Utility Rate Study for a value not-to-exceed $154,888.

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DISCUSSION:

The City of Redlands (City) operates Water and Wastewater Utilities that provide services to customers within the city limits and surrounding areas. Although grant funding is occasionally available from outside agencies, the operation of each utility is primarily funded through rate revenues received from utility customers. Adjusting utility rates periodically is necessary to operate, maintain, and improve utility services. City Council approved FY 24/25 and FY 25/26 rate increases for both utilities in July 2024.

Chapter 2.70 of the Redlands Municipal Code establishes a framework for a citizen committee, the Utility Advisory Committee (UAC), to develop fair and equitable rates to cover costs of services for the City's Water and Wastewater Utilities. The seven (7) member UAC is appointed by City Council and works with Municipal Utilities and Engineering Department (MUED) staff and the City's Utility Rate Consultant to develop rate recommendations that provide adequate revenue to recover costs for services, are equitable to all customer classes, comply with state and federal laws, and are easily explained to customers. The UAC serves in an advisory capacity to the City Council.

The utility rate adjustment process is lengthy, highly regulated, and offers many opportunities for public participation. The process begins by hiring a Utility Rate Consultant to analyze project revenues and expenses for each utility to determine appropriate rates for each customer class. This rate modeling effort is iterative and provides the foundation upon which the UAC develops its rate recommendations for City Council consideration.

In August 2025, MUED staff developed a Utility Rate Study scope-of-work and issued a Request for Proposals to qualified rate modeling consultants. One (1) proposal was received from the following consultant on September 5, 2025:

Raftelis Financial Consultants, Inc. (Raftelis) — Murrieta, CA and Los Angeles, CA offices
MUED staff reviewed the Raftelis proposal and determined they are qualified to perform all project tasks. Raftelis has successfully completed projects of similar scope and size for many California municipalities and utility agencies, including the City of Redlands. MUED staff negotiated a reasonable service fee of $154,888 and recommends City Council approval of a Professional Services Agreement for this amount.

Approval of a Professional Services Agreement with Raftelis is exempt from environmental review pursuant to Section 15061 (B)(3) of the State's guidelines implementing the California Environmental Quality Act since it can be seen with certainty that doing so will not create a significant impact on the environment.

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ALTERNATIVES:

City Council may deny the staff recommendation and provide alternate direction.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

John R. Harris, Municipal Utilities and Engineering Director Fiscal Impact
Fiscal Year: FY 25/26
Appropriation Required Y/N: N
Budgeted Y/N: Y
Account No.: 501900 & 521900
Discussion:

There is no fiscal impact associated with this action. The FY 25/26 MUED budget includes funding for this project.

Attachments
Raftelis Professional Services Agreement
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AGREEMENT TO PERFORM PROFESSIONAL SERVICES

This agreement for the provision of professional services to complete w ater utility and wastewater utility rate study (“Agreement”) is made and entered in this 7th day of October, 2025 (“Effective Date”), by and between the City of Redlands, a mun icipal corporation (“City ”) and Raftelis Financial Consultants, Inc. a North Carolina Stock corporation (“Consultant”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONSULTANT

1.1 City hereby engages Consultant to provide professional services to complete water utility and wastewater utility rate study services for City (the “Services”).

1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services.

ARTICLE 2 – SERVICES OF CONSULTANT

2.1 The Servi ces that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Servi ces,” which is attached hereto and incorporated herein by this reference.

2.2 Consultant shall comply with applicable federal, state and local laws and regulati ons in the performance of this A greement including, but not limited to , any applicable State prevailing wage laws.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City designates John R. Harris, Municipal Utilities and Engineering Department Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 Consultant shall perform and complete the Services in a prompt and diligent manner.

4.2 Consultant shall complete the Services by August 31, 2026 , unless the Services are terminated earlier as provided for herein.

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4.3 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to Cit y, consistent with City Council-adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff.

ARTICLE 5 – PAYMENTS TO CONSULTANT

5.1 Total compensation for Consultant’s performance of the Services shall be in the amount of not-to-exceed one hundred fifty -four thousand eight hundred eighty -eight dollars ($154,888).

5.2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.

5.3 Any n otice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY: CONSULTANT:

City Clerk Sudhir Pardiwala, Senior Principal
City of Redlands Raftelis Financial Consultants, Inc. 35 Cajon Street 611 Wilshire Blvd., Suite 900
P.O. Box 3005 (mailing) Los Angeles, CA 90017
Redlands, CA 92373 Email:[email protected]
[email protected] Phone: (704) 373-1199
Phone: (909) 798-7531 Fax: (828) 484-2442

ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant. Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies Redlands Regular Meeting of 10-07-25
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A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self -insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “D,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General L iability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate , for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self -insurance maintained by City.

C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made.

D. Business Auto L iability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services, hired and non -owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self-insurance maintained by City.

E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insurance policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.

6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses or liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services.

ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of Redlands Regular Meeting of 10-07-25
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7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:

A. Does not make a governmental decision whether to:

(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests , with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of in-house counsel by a Party.

8.2 Consultant shall not assign any of the Services, except with the prior written approval of City and in s trict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.

8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant’s employees, except as herein Redlands Regular Meeting of 10-07-25
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5 I:\cmo\Agreements\Raftelis Financial Consultants-FY2526-039.doc-jl set forth. Consultant shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed S ervices, and (2) any payment du e Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.

8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, an y amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.

8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California , without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.

8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or Redlands Regular Meeting of 10-07-25
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IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.

CITY OF REDLANDS RAFTELIS FINANCIAL
CONSULTANTS, INC.

By: ___________________________ By: _________________________ Mario Saucedo, Mayor Sudhir Pardiwala, Senior Principal

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

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7 I:\cmo\Agreements\Raftelis Financial Consultants-FY2526-039.doc-jl EXHIBIT "A"

SCOPE OF SERVICES

PROJECT INITIATION AND DATA REVIEW
The study will begin with a kick-off meeting so that it progresses in an efficient manner. The Consultant’s team will meet with City staff, clarify objectives, collect data, and review all relevant documents and policies. There will also be ongoing project management and quality control process to ensure quality work.

Task 1 – Project Management and Quality Assurance/Quality Control (QA/QC) Process This project component includes general project coordination, staff direction, and administrative activities throughout the course of the project. Specific subtasks include:

Task 1.1 - Coordinating project activities among Consultant’s staff and City staff. Providing direction to staff as required to meet project objectives and deadlines, as well as to ensure adequate levels of staff and resources throughout the course of the project.

Task 1.2 - Performing general administrative duties, including client correspondence, invoicing, and project documentation.

Task 1.3 - Performing QA/QC process to ensure that all work performed by the Consultant’s Team on this project will be accurate and of the highest quality. Steve Gagnon will serve as the primary QA/QC reviewer. Mr. Gagnon will participate in internal project meetings and will work closely with both the Project Manager and the RFC Team during the course of the project.

Task 2 – Project Initiation Meeting and Data Collection This project component will provide an opportunity to establish lines of communication, review project missions and project schedule, collect pertinent data for the study, and discuss any relevant background information. Specific subtasks are:

Task 2.1 - One kick-off meeting with City Staff to discuss the project objectives and review all relevant information. In this subtask, Consultant will prepare an initial request for billing, financial, and operational data and other pertinent information needed prior to the meeting. A list of typical data required for the study will be provided.

Task 2.2 - Review the City’s current practices, policy objectives, and identify major interests and concerns.

MEETINGS:

One kick-off meeting and web meetings as required to collect data

DELIVERABLES:

Data Request List
Kick-off Meeting Package

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DETERMINATION OF REVENUE REQUIREMENTS
The objective of this task is to project the City’s revenue needs for the study period. This major task requires an assessment of revenues based on the existing rate and fee schedules, an estimation of future revenue requirements, the City’s ability to meet projected revenue requirements, and the determination of the level of revenue adjustments and additional financing requirements.

Task 3 – Revenue Requirement Projections and Cash Flow Analysis The following subtasks will be completed:

Task 3.1 - Estimate water, wastewater, and non-potable water revenues based on current rates and other sources, incorporating the projected size and number of customers and water use.

Historical growth trends and patterns in customer service characteristics will be evaluated.

Task 3.2 - Bill frequency and mass balance analysis will be performed to determine usage and customer characteristics. Based on this historical analysis, and planning data, the Consultant’s Team will develop a 10-year schedule of water demand and wastewater flows, as well as mass balance of the treatment plant influents to ensure that estimates of wastewater strength and flow for the various customers classes are reasonable.

Task 3.3 - Review and analyze the impact of recycled/non-potable water supplies from wells and the City’s wastewater treatment plant on water consumption and revenues.

Task 3.4 - Review and project annual revenue requirements for the utilities based on operating budgets, capital expenditures, debt service, change in water and recycled/non-potable water consumption, wastewater flow, as well as other cash obligations.

Task 3.5 - Consultant will determine water source acquisition charges by estimating the cost to secure additional water sources using appropriate costs.

Task 3.5 - Develop long-term cash flow analyses for the utility enterprises for a 10-year study period showing application of revenue under existing rates.

Task 3.6 - Evaluate and recommend operating reserve balances that need to be maintained in the City’s utility enterprises funds.

Task 3.7 - The financial planning results will be presented in an easy to understand graphical format. Consultant will develop a custom-fit model with a variety of user-friendly features including report generation, scenario analysis, and Dashboard functionality. A sample screenshot of a Dashboard from a previous project is shown above.

MEETINGS:

Up to three web meetings with staff to review financial plan and make updates

DELIVERABLES:

Cash Flow Analysis
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COST OF SERVICE AND RATE DESIGN
We will conduct a cost-of-service analysis that reevaluates the cost distribution between different customer classes. We follow guidelines from the American Water Works Association Manual M1 for water, and for wastewater, we follow the Water Environment Federation Manual 27. The cost-of-service analysis provides rate defensibility considering Proposition 218 and determines the total cost to serve each customer class. Based on the cost of service, Consultant will review and provide appropriate rate structures for water, wastewater, and non-potable water. Consultant will review alternative methodologies for billing commercial and industrial wastewater customers.

Task 4 – Cost-of-service Analysis
Consultant will allocate cost of service to current customer classifications. Specific subtasks include:

Task 4.1 - Review customer classes and group customers based on similar land use characteristics. Customers would be grouped by residential, commercial, recycled/non -potable, and industrial for water and by strength for wastewater.

Task 4.2 - We will estimate the relative responsibility of each customer class for each of the functional cost elements. Elements will be based on billing summary data, other locally available data which may be applicable, and RFC’s experience with other utilities exhibiting similar usage characteristics.

Task 4.3 - Allocate the cost of service to the various cost components which constitute a functional classification of the different types of service the City provides. Distribute the costs by Raftelis will develop a
customized financial model
that incorporates a
dashboard to allow you to
easily run scenarios and see
the impacts in real time.

Shown here is a sample
dashboard that we
developed for another
project.

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10 I:\cmo\Agreements\Raftelis Financial Consultants-FY2526-039.doc-jl functional components to the various customer classifications, identified above, on the basis of the relative responsibility of each classification for service provided.

Task 4.4 - Throughout the cost allocation process, Consultant will comply with City policy considerations, procedures, and current regulations.

Task 5 – Review and Development of Rate Structures
The water, wastewater, and recycled/non-potable revenue requirements from each customer class will be recovered through a rate structure designed to meet the City’s pricing objectives.

Consultant will evaluate the City’s existing rate structures for customers and identify the rate structures most appropriate for the City. Evaluation criteria will include items such as the City’s existing customer characteristics, customer impacts, future capital facilities plans, and revenue stability. We will design rate structures that are equitable and easy to implement. The following subtasks will be performed:

Task 5.1 - Evaluate the City’s existing water and wastewater rate structures in terms of reasonableness of criteria used and equitability among users. Consultant will review monthly and bi-monthly rate structure implementation and potential impacts resulting from collecting use from AMI versus manually read meters including separate charges for manually read meters.- Design schedule of water, recycled/non-potable water, and wastewater rates to equitably recover total revenue requirements from classes of customers. The rates will be designed in accordance with the results of the cost of service analysis.

Task 5.2 - We will develop alternative water rate structures as appropriate for the City and determine the best alternative for the City. Consultant will evaluate and consider the following in developing alternative rate structures:

Rate structures/tiers for low-income customers for City consideration Surface water supply shortages and the cost of acquiring water from other sources Customer impacts if a water budget-based rate structure were adopted

Task 5.3 - Prepare comparisons of typical water and wastewater bi-monthly and monthly bills for each customer class under existing and proposed rates for typical levels of usage/contribution and compare it to neighboring agencies that are of comparable size, type of treatment, and level of service.

MEETINGS:

Up to three web meetings with staff to review rates

DELIVERABLES:

Rate models
Monthly and bi-monthly rates

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11 I:\cmo\Agreements\Raftelis Financial Consultants-FY2526-039.doc-jl Task 6 – Budget-based Rate Development
Consultant has previously developed water budget-based rates. If the City desires Consultant can revise that study and show the impacts resulting from such rates. The rates will be determined taking into consideration total annual revenue requirements, allocated cost of service, water conservation, City policy considerations, and compliance with regulatory requirements. The specific subtasks include:

Task 6.1 - Water budget structures provide individual allocations for each customer. Typically, water budget structures are set up for residential and irrigation customers. Commercial customers are not ideally suited for water budgets; however, historical demand may be used to set up water budgets for commercial customers. Water budgets would include indoor and outdoor allocations and definitions of various parameters to define the water budgets such as landscape area, evapotranspiration data, number of people per household, variances, etc. to provide equitable budgets for customers. Additional tasks included in setting up water budget structures include: 1) Identifying landscape areas based on total lot area or GIS data, this may require merging of parcel database with billing database; 2) Analysis of usage by account by month; 3) Model development to include the water -budget parameters such as indoor and outdoor usage allotments; and 4) workshop(s) with the UAC to obtain guidance on water budget policies and discuss resultant impacts of the water -budget evaluation.

Task 7 – Communication and Public Participation
Consultant understands that community trust and support are essential to the successful adoption of new rates. We have recently assisted agencies such as La Cañada Irrigation District, Santa Ynez River Water Conservation District, and the City of La Verne with communication and public participation services tied to Proposition 218 processes.

Our team will design and implement a communication and participation program that informs customers, provides opportunities for input, and ensures the City of Redlands is fully prepared for a transparent and defensible decision-making process.

Approach
In coordination with City staff, Consultant will establish a communications framework that identifies key messages, target audiences, and engagement methods. This framework will guide outreach throughout the study and ensure that stakeholders are both informed and able to provide feedback in ways that are practical and accessible.

Our work is grounded in the Public Relations Society of America (PRSA) Code of Ethics, which emphasizes honesty, fairness, advocacy, and transparency in all communication. These standards ensure that our messages are accurate, accessible, and respectful of the community we serve.

We also align our methods with the International Association of Public Participation (IAP2) Core Values and Spectrum of Public Participation, which call for early involvement, clear communication about the role of the public in decision-making, and demonstrable feedback loops showing how community input has been considered. By following these principles, we Redlands Regular Meeting of 10-07-25
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Scope of Services
Consultant will provide the following services in support of stakeholder outreach:

Prepare a strategic communications and stakeholder outreach plan identifying tools, audiences, and key messages.

1.3 Develop plain-language messaging that explains the basis for rate adjustments, customer bill impacts, and the City’s commitment to affordability and fairness.

Provide technical support for City Council and commission presentations, including talking points, presentation decks, and background materials.

Facilitate up to four public-facing meetings (a combination of in-person open houses and virtual webinars) to share study findings, respond to questions, and gather feedback.

These meetings are separate and apart from Utility Advisory Committee (UAC) meetings, which, although priced in this task, are addressed under a separate task.

Prepare a summary report of community input from the four public-facing meetings for staff and Council.

MEETINGS
Two virtual meetings with City staff to review the draft communications and outreach plan and receive feedback
Preparation for and facilitation of four public-facing meetings (two open houses and two webinars), distinct from UAC meetings. Please note our pricing for this task includes anticipated UAC meetings

DELIVERABLES
Draft and final communications and outreach framework
Draft and final materials in PDF format for the City to print for in-person outreach events Summary report on public input from the four public-facing meetings Presentation materials and talking points for public workshops and City Council presentations

Task 8 – Prepare Reports
Throughout the course of the studies, Consultant will participate in meetings, presentations and prepare project reports as follows:

Task 8.1 - Prepare draft copies of the water, non-potable, and wastewater report, which will include findings and recommendations along with various graphics and tables for the City’s review. Consultant will incorporate any comments received from the City and its attorney in the final report to be submitted to the City.

Task 8.2 - Deliver to the City a Microsoft Excel -based rate model used to develop the proposed rates and rate schedules.

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13 I:\cmo\Agreements\Raftelis Financial Consultants-FY2526-039.doc-jl DELIVERABLES:

Draft and final Reports
Microsoft Excel-based rate model for the water, recycled/non-potable water, and wastewater utilities

Task 9 – Public Hearing
Consultant will prepare a presentation for Review by City staff for the public hearing and attend the public hearing to present the results of the rate study to City Council.

Task 9.1 Present the final report and recommendations to the City Council and members of the public at a public hearing.

DELIVERABLES:

Presentation for Public Hearing

Task 10 – Proposition 218 Public Notice Preparation
Consultant recognizes that Proposition 218 requires utilities in California to provide customers with a mailed notice of proposed rate adjustments at least 45 days prior to a public hearing.

While the City of Redlands remains responsible for the mailing itself, Consultant can provide comprehensive support in developing the notice content and design to ensure it is clear, accurate, and legally defensible.

Approach
Consultant has extensive experience guiding California utilities through the Proposition 218 process. We understand that preparing a notice is not simply about meeting a statutory mailing requirement but ensuring compliance with multiple layers of state law and producing a document that is accessible and defensible.

Our team will draft and finalize a Proposition 218 notice that:
• Provides plain-language explanations of proposed rate adjustments, customer bill impacts, and the protest/objection process, while also ensuring all legal elements are met. • Meets the majority protest requirements of Proposition 218, including clear instructions to ratepayers on how to submit valid written protests. We understand that each parcel may submit one protest, and that only written protests with original signatures and clear property identification can be counted toward the majority threshold. • Addresses the Exhaustion of Administrative Remedies requirement under Government Code §§ 53759.1 and 53759.2, which obligates ratepayers to submit timely written objections identifying specific grounds of noncompliance to preserve their right to judicial review. Our notices explicitly describe this process, the deadlines, and the City’s obligation to review and respond to objections.
• Functions as an educational piece, not just a legal document. Too often, Proposition 218 notices are designed in a way that encourages them to be recycled without being read. Consultant takes a different approach. We apply time-tested messaging strategies Redlands Regular Meeting of 10-07-25
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14 I:\cmo\Agreements\Raftelis Financial Consultants-FY2526-039.doc-jl and proven design techniques that encourage readers to absorb the information. Our notices highlight the community’s investment in safe, reliable service, explain how rate adjustments are calculated, and proactively address common arguments raised by opposition groups.
• By creating a notice that is both compliant and engaging, we materially increase customer understanding, reduce the number of objections and protests, and improve the likelihood of successful rate adoption.
• Aligns with the City’s branding and communication standards, so the notice is consistent with other customer-facing materials.

The result will be a professionally designed, press-ready PDF that is legally compliant, easy to understand, and fully defensible should the City’s rate adoption face protest or litigation.

Scope of Services
Under this optional task, Consultant will:
• Draft the Proposition 218 notice text, including rate tables, customer bill impacts, and required protest procedures.
• Ensure the draft is consistent with statutory requirements and aligned with City branding and communication standards.
• Coordinate reviews with City staff and legal counsel, revising the document as needed. • Prepare and deliver a professionally designed, press-ready PDF of the Proposition 218 notice.
• Provide Spanish-language translation coordination if requested by the City.

Assumptions
• The City will provide the customer mailing list directly to its selected printer and will manage printing and mailing.
• Raftelis’ deliverable is a press-ready PDF of the Proposition 218 notice; printer management is excluded from our scope and pricing. If requested, Consultant can provide these services at additional cost.
• Translation costs will be passed through without markup

DELIVERABLES
• Draft Proposition 218 notice in MS Word format (two rounds of revisions) • Final press-ready Proposition 218 notice PDF (two rounds of design revisions)

As part of Task 7 Consultant can develop materials and tools for public outreach. We recognize that effective engagement may require supporting materials such as fact sheets, FAQs, bill inserts, videos, website content, or social media graphics. The scope and number of such materials can only be determined once the communications plan is finalized. Therefore, the preparation of communication materials is excluded from the base scope and fee. These services are available as optional tasks, with cost estimates provided for City approval prior to development.

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15 I:\cmo\Agreements\Raftelis Financial Consultants-FY2526-039.doc-jl Assumptions
Materials developed for outreach events may be translated into languages other than English by Consultant’s trusted subcontractor; translation costs are excluded and will be passed through without markup after the subcontractor’s estimate is approved by the City.

The City will be responsible for print production of materials for in-person outreach events (e.g., easel-mounted displays, stakeholder feedback forms, FAQs).

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16 I:\cmo\Agreements\Raftelis Financial Consultants-FY2526-039.doc-jl EXHIBIT "B"

PROJECT SCHEDULE

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17 I:\cmo\Agreements\Raftelis Financial Consultants-FY2526-039.doc-jl EXHIBIT "C"

FEE PROPOSAL

T otal Hours

1. P roject Manag ement and Quality A ssurance/Quality Control (QA /QC) P rocess 18 $6,000

2. P roject Initiation Meeting and Data Collection 18 $5,100

3. R ev enue R equirement P rojections and Cash F low A naly sis70 $19,140

4. Cost-of-serv ice A naly sis 50 $13,950

5. R ev iew and Dev elopment of R ate S tructures 42 $11,510

6. B udg et-based R ate Dev elopment 66 $18,570

7. Communication and Outreach P lan Dev elopment 167 $51,168

8. P repare R eports 70 $19,140

9. P ublic Hearing 8 $2,460

10. P roposition 218 P ublic Notice P reparation 30 $7,850 T otal Meeting s / Hours 539
Hourly B illing R ates –
T otal P rofessional F ees $147,750 $147,750
T rav el E x penses $1,748
T echnolog y F ee $5,390
T otal E x penses $7,138
T otal F ees & E x penses$154,888
T otal F ees &
E x pensesT asks

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18 I:\cmo\Agreements\Raftelis Financial Consultants-FY2526-039.doc-jl EXHIBIT "D"

WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

(a) By being insured against liability to pay compensation by one or more insurer s duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer , or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees.

CHECK ONE

_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self - insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).

_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

RAFTELIS FINANCIAL CONSULTANTS, INC.

By: Date: ___________________
Sudhir Pardiwala, Senior Principal

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City Council Meeting I. 13.

DATE: 10/07/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the annual Purchase Order extension with USALCO for FY 25/26 for an amount not-to-exceed $150,000.00 and determine that approval of the purchase order extension is exempt from the California Environmental Quality Act pursuant to Section 15301 of the CEQA Guidelines (Municipal Utilities and Engineering Director Harris)
MOTION(S):

If City Council determines the staff recommendation is appropriate, the following motions are provided:

I move that City Council determine approval of the annual Purchase Order extension with USALCO for FY 25/26 is exempt from environmental review pursuant to section 15301 of the State's guidelines implementing the California Environmental Quality Act; and

1. I move approval of the annual Purchase Order extension with USALCO for FY 25/26 for an amount not-to-exceed $150,000.00.

2. RECOMMENDATION:

Staff recommends City Council determine that approval of the annual Purchase Order extension with USALCO for FY 25/26 is exempt from environmental review pursuant to Section 15301 of the State's guidelines implementing the California Environmental Quality Act, and approve the Purchase Order extension.

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DISCUSSION:

The Municipal Utilities and Engineering Department (MUED) Water Utility Division operates and maintains two (2) conventional surface water treatment plants that utilize an Aluminum Chlorohydrate solution for primary coagulation.

USALCO has supplied MUED with this Aluminum Chlorohydrate solution since 2020 and was selected as the lowest responsive bidder in FY 24/25. The FY 24/25 USALCO bid response allowed for optional extended pricing through FY 25/26. In Feburary 2025, USALCO agreed to extend pricing through FY 25/26 under the extension option.

Approval of this annual purchase order is exempt from environmental review pursuant to Section 15301 of the State's guidelines implementing the California Environmental Quality Act as the proposed action does not have the potential to cause any significant environmental impact.

ALTERNATIVES:

City Council may deny the staff recommendation and provide alternate direction.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Paul Mariscal, Water Utility Manager
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Fiscal Impact
Fiscal Year: FY 25/26
Revenue Generating: N
Appropriation Required Y/N: N
Amount: $150,000
Budgeted Y/N: Y
Account No.: 501900
Discussion:

Sufficient funding for this annual purchase order is included in the FY 25/26 MUED Water Service Fund (501900).

Attachments
USALCO Extension Letter
FY 24/25 Water & Wastewater Chemical Bid Analysis
FY 24/25 Water & Wastewater Chemical Bid Report
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City of

REDLANDS
Incorporated 1888
Municipal Utilities & Engineering Department
35 Cajon Street, Suite 15A
Redlands, CA 92373
909-798-7698

February 11, 2025

USALCO
2601 Cannery Avenue
Baltimore, MD 21226

RE: Notice to Extend Annual Purchase Order Term
Aluminum Chlorohydrate Solution 50%

To Whom It May Concern:

You are hereby notified that the City of Redlands wishes to extend the term of the annual Purchase O rder No. 22500152, pursuant to the Contract Term on page 15 of the Request for Bids. The City wishes to exercise the option to extend for one (1) year of the two (2) year option.

You are required to return the Notice of Acknowledgement, evidence of current City business license, and W9, within fourteen (14) calendar days from the date of this Notice. Submit by USPS or via email to [email protected]
. The due date is therefore February 25, 2025.

Upon your return of the Notice of Acknowledgement, the Municipal Utilities and Engineering Department will present to City Council if applicable, and approved, a new purchase order will be issued. The new term would be July 1, 2025 to June 30, 2026. A copy of your submittal is included for review.

If you do not return said Acknowledgement and forms within the fourteen (14) calendar days from the date of this Notice, the City will rebid the commodity.

If you have any questions you may contact me (909) 798-7527 ext. 3.

Thank you,

Ashley Rosario
Senior Administrative Assistant
[email protected]

JOHN R. HARRIS
Director

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BID DATE 3/20/2024
BID NO. 20240306-PM(6) 20240306-PM(6)
ANNUAL PO WATER & WASTEWATER TREATMENT PLANT CHEMICALSWATER & WASTEWATER TREATMENT PLANT CHEMICALSFISCAL YEAR 2023-2024 1 Chlorine Gas 20 Ton cylinders per year (Delivery approx. twice per month) 4000 Per LB. $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 1.38 $ 5,500.00 $ 132,000.00 $ - $ - $ - $ $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 2 Sodium Hypochlorite 12.5% mini-bulk (Water)
16 times per year (delivery to 13 well sites, summer every 2 weeks, winter every month, average delivery per site
150-200 gallons (see Exhibit “A” page 23)
1800 Per Gal. $ - $ - $ - $ - $ - $ - $ 3.30 $ 95,040.00 $ 95,040.00 $ - $ - $ - $ - $ - $ - $ 4.15 $ 7,470.00 $ 119,520.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 3 Sodium Hypochlorite 12.5% (Water) 12 times per year (delivery approx. 3 – 5 weeks) 4500 Per Gal. $ - $ - $ - $ - $ - $ - $ 2.30 $ 124,200.00 $ 124,200.00 $ 1.83 $ 8,235.00 $ 98,820.00 $ - $ - $ - $ 2.68 $ 12,060.00 $ 144,720.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 4 Sodium Hydroxide 50% (Water) 2 times per year (delivery every other month) 2000 Per Gal. $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 3.05 $ 6,100.00 $ 12,200.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 5 Praestol 186KH polymer or City approved equal
(Water)
4 times per year (1 delivery every 3 months-bulk delivery 3,000 gal) 3000 Per Gal. $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ 7.31 $ 21,930.00 $ 87,720.00 $ 9.54 $ 28,620.00 $ 114,480.00 $ - $ - $ 6 Praestol A 3040 LTR FLOCCULANT or City approved equal (Water) 36 drums per year (delivery 6 drums every 2 months) 55 Per Gal. $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ 11.35 $ 624.36 $ 22,476.96 $ 14.45 $ 794.75 $ 28,611.00 $ - $ - $ 7 Praestol A 3010 LTR FLOCCULANT or City approved equal (Water) 12 drums per year (delivery 4 drums every 4 months) 55 Per Gal. $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ 11.09 $ 610.17 $ 7,322.04 $ 12.65 $ 695.75 $ 8,349.00 $ - $ - $ - 8 Aluminum Chlorohydrate (ACH) 50% Solution (Water) 10 times per year (delivery approx. once per month) 4500 Per Gal. $ - $ - $ - $ 5.44 $ 24,480.00 244,800.00$ $ - $ - $ - $ - $ - $ - $ 5.48 $ 246,600.00 $ 246,600.00 $ $ - $ - $ - $ - $ - $ - $ - $ 5.01 $ 22,548.60 $ 45,000.00 9 Citric Acid 50% (WW) 17 times per year (delivery 1-1.5 times a month) 600 Per Gal. $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 10.80 $ 6,480.00 $ 110,160.00 $ - $ - $ - $ - $ - $ - $ - $ 10 Ferric Chloride (39-42%)(WW) 15 times per year (delivery approx. 1 – 1.5 times a month) 5000 Per Gal. 2.97 $ 222,750.00 $ 222,750.00 $ - $ - $ - $ - $ - $ - $ $ - $ - $ 3.33 $ 249,750.00 $ 249,750.00 $ $ - $ $ 2.89 $ 14,450.00 $ 216,750.00 $ - $ - $ - $ - $ 11 Sodium Hypochlorite 12.5% (WW) 36 times per year (delivery approx. 2.5-3 times per month) 5000 Per Gal. $ - $ - $ - $ - $ - $ - $ 2.30 $ 414,000.00 $ 414,000.00 $ 1.83 $ 9,150.00 $ 329,400.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 222,750.00$ 222,750.00$ 24,480.00$ 244,800.00$ 633,240.00$ 633,240.00$ 22,885.00$ 560,220.00$ 496,350.00$ 496,350.00$ 32,110.00$ 386,600.00$ 14,450.00$ 216,750.00$ 23,164.53$ 117,519.00$ 30,110.50$ 151,440.00$ 22,548.60$ 45,000.00$

Extended Price on
RFB
Extended Price on
RFB
Polydyne Inc.

UNIT
PRICE EXTENDED PRICEExtended Price on
RFB
Solenis LLC
UNIT

PRICE EXTENDED PRICE
USALCO
UNIT
PRICE

EXTENDED
PRICE

NORTH STAR CHEMICAL DBA PACIFIC STAR
UNIT

PRICE EXTENDED PRICE
PENCCO
UNIT
PRICE EXTENDED PRICEExtended Price on
RFB
Extended Price on
RFB
JCI JONES CHEMICALS INC.

UNIT

PRICE EXTENDED PRICE
KEMIRA WATER SOLUTIONS INC.

UNIT
PRICE EXTENDED PRICEExtended Price on
RFB
Extended Price on
RFB

CHEMTRADE CHEMICALS US LLC
UNIT

PRICE EXTENDED PRICE
HASA INC.

UNIT
PRICE EXTENDED PRICEExtended Price on
RFB
Extended Price on
RFB

CITY OF REDLANDS

MUNICIPAL UTILITIES AND ENGINEERING DEPARTMENT

BID ANALYSIS
CALIFORNIA WATER TECHNOLOGIES LLC.

TOTAL SUM BID (Item 1-11)
Item
No. EXTENDED PRICEUNIT
PRICEDESCRIPTION QUANTITY UNIT Extended Price on
RFBDelivery Frequency
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City Council Meeting I. 14.

DATE: 10/07/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8717 to implement STOP control on the eastbound Florida Street/17th Street intersection and determine that approval of the resolution is exempt from environmental review pursuant to Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
MOTION(S):

If City Council determines the Traffic and Parking Commission and staff recommendations are appropriate, the following motions are provided:

I move that the City Council determine the adoption of Resolution No. 8717 is exempt from environmental review pursuant to Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act; and

1. I move to adopt Resolution No. 8717.2.

RECOMMENDATION:

TRAFFIC AND PARKING COMMISSION RECOMMENDATION
On July 24, 2025, the Traffic and Parking Commission voted 3:1 to recommend City Council approval to implement STOP control at the eastbound Florida Street/17th Street intersection.

STAFF RECOMMENDATION
Staff recommends that City Council determine approval of the resolution is exempt from environmental review pursuant to Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act. Staff further recommends that the City Council adopt Resolution No. 8717 to implement STOP control at the eastbound Florida Street/17th Street intersection.

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DISCUSSION:

During the May 22, 2025 Traffic and Parking Commission (TPC) meeting, residents submitted a petition requesting various traffic-calming measures in the vicinity of the Florida Street/17th Street intersection, including the installation of STOP signs and speed humps. Staff subsequently conducted a full engineering review, which included speed surveys, traffic volume counts, sight distance evaluations, crash history analysis, and field observations. Staff determined that the eastbound Florida Street/17th Street intersection leg meets the sight distance warrant for STOP control as defined in the California Manual on Uniform Traffic Control Devices (CA MUTCD). The intersection is skewed at an approximate thirty-five (35) degree angle, with an offset centerline of roughly 125 feet, resulting in restricted visibility for eastbound drivers. Sight distance was measured at approximately 140 feet, which is well below the 280-foot minimum recommended for a twenty-five (25) mph design speed in accordance with the Caltrans Highway Design Manual. Due to the limited sight distance, staff recommended the installation of a STOP sign on the eastbound approach of the Florida Street/17th Street intersection to improve vehicle, cyclist, and pedestrian safety. On July 24, 2025, the TPC voted 3:1 to recommend that the City Council approve the installation of the STOP control.

Adoption of Resolution No. 8717 is exempt from environmental review pursuant to Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act, as the project involves negligible or no expansion of the existing street.

ALTERNATIVES:

City Council may deny the Traffic and Parking Commission and staff recommendations and provide alternate direction.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
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REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Tabitha Crocker, Facilities and Community Services Director Rachel Tolber, Police Chief
Rich Sessler, Fire Chief
Goutam K. Dobey, City Engineer
PREPARED BY:

Johana Silva, Associate Engineer
Fiscal Impact
Fiscal Year: FY 25/26
Appropriation Required Y/N: No
Budgeted Y/N: Yes
Discussion:

There is no fiscal impact associated with this action. The project includes routine maintenance tasks that are included in the approved FY 25/26 Facilities & Community Services operating budget.

Attachments
A: Resolution No. 8717
B: Location Map
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1 I:\cmo\Resolutions\8717- Stop Control on Florida Street.docx-jl RESOLUTION NO. 8717

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

ESTABLISHING A STOP CONTROL ON EASTBOUND FLORIDA STREET AT 17 TH STREET PURSUANT TO TITLE 10 OF THE REDLANDS

MUNICIPAL CODE

WHEREAS, pursuant to studies made under the authority of Title 10 of the Redlands Municipal Code, and the presentation of information contained in such studies, the City Council of the City of Redlands has determined that certain traffic regulations are necessary to protect the public health, safety and welfare and should be established pursuant to Title 10 of the Redlands Municipal Code.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. This City Council determines that approval of this Resolution is exempt from review under California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15301(c) which provides that CEQA applies only to projects which have the potential for causing a significant effect on the environment. This City Council finds with certainty that there is no possibility the approval of this Resolution may have a significant effect on the environment.

Section 2. Pursuant to Section 10.36.010 of the Redlands Municipal Code, the City Council hereby establishes a STOP control on eastbound Florida Street at 17th Street.

Section 3. City staff is hereby directed to take all actions to undertake installation of pavement striping, and signage to implement this Resolution.

ADOPTED, SIGNED AND APPROVED this 7th day of October, 2025.

________________________
Mario Saucedo, Mayor

ATTEST:

____________________________
Jeanne Donaldson, City Clerk

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2 I:\cmo\Resolutions\8717- Stop Control on Florida Street.docx-jl I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 7th day of October, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Jeanne Donaldson, City Clerk
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FLORIDA ST
17TH ST

FLORIDA ST

HIGHVIEW DR
17TH STFLORIDA ST
17TH ST

HIGHVIEW DR
31878
31925
12821
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31866
12837
31990
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0 70 140 210 28035
US Feet
³

LOCATION MAP
STOP
Proposed STOP control
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City Council Meeting I. 15.

DATE: 10/07/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the use of city resources and the request for in-kind support in the amount of $2,250.00 related to the Citrus Valley Band Tournament hosted by the Citrus Valley Music Boosters on October 11, 2025; approve temporary street closures related to the event; and determine that the event is categorically exempt from environmental review pursuant to Section 15311 (c) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker)
MOTION(S):

If the City Council determines that staff’s recommendations are appropriate, the following motions are provided:

I move that the City Council determine that the approval of the event is exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act; and

1. I move to authorize the expenditure of city resources, in-kind support, and temporary street closure related to this event.

2. RECOMMENDATION:

Staff recommends that the City Council determine that authorization for the items associated with the Citrus Valley Band Tournament, scheduled on October 11, 2025, is exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act (CEQA). Staff further recommends that the City Council direct staff accordingly regarding the temporary street closures outlined in the staff report and the expenditure of city resources and in-kind support in the amount of $2,250.00, including costs for personnel, equipment, and related services.

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DISCUSSION:

The Facilities and Community Services Department manages the administration and issuance of permits for special events held in public areas of the city. Upon the issuance of a special event permit, the event may take place contingent on the event organizer paying the required fees. The City recognizes the value of partnering with non-profit agencies and organizations to provide services beneficial to the community. In an effort to support programs that provide a community benefit, the City Council will, from time to time, consider the authorization of in-kind support, including the use of city equipment, staff, and facilities for special events.

The Citrus Valley High School Music Boosters (CVHS) are requesting approval to hold the 5th annual Citrus Valley Band Tournament event on Saturday, October 11, 2025. The CVHS is a registered non-profit 501 (c)(3). This request requires City Council approval due to the need for a temporary street closure, to manage traffic flow and ensure the safety of both event participants and pedestrians, along West Pioneer Avenue between Texas Street and Tennessee Street. To allow sufficient time for set up and tear down, the street closure will be in place from 11:00 a.m. to 10:00 p.m. A soft closure will be placed at the east side of Tennessee Street and West Pioneer Avenue intersection, to allow CVHS parking lot access for attendees and participants. Hard closures will be placed on the west side of the West Pioneer Avenue and Texas Street intersection and the east side of the CVHS parking lot driveway, on West Pioneer Ave. Additionally, Citrus Valley High School Music Boosters are seeking in-kind support, including personnel and equipment from the Facilities and Community Services Department, with an estimated value of $2,250.00.

The City Council approved this same request in 2024 in the amount of $2,700.00. According to the application submitted, the event will attract more than 2,500 people, of which 2,000 of them will not be residents of Redlands, to come out and enjoy the bands' performances and who will also venture out to the city for amusement, food and entertainment, which will be a great benefit for the local downtown businesses.

The event is exempt from the requirements of the California Environmental Quality Act’s guidelines pursuant to Section 15311(c). Section 15311(c), accessory structures Class 11 facilities, consists of the construction, or replacement of minor structure accessory to existing commercial, industrial, or institutional facilities, including placement of seasonal or temporary use items such as mobile food units, portable restrooms or similar items in generally the same locations from time to time in publicly owned parks or other facilities designed for public use.

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ALTERNATIVES:

The City Council may elect to deny the request for in-kind support, deny the request for temporary street closure and direct staff accordingly.

STRATEGIC PLAN:

Priority A - Quality of Life, Beautification, Arts and Culture.

SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Department Director REVIEWED BY:

Charles M. Duggan Jr., City Manager
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Jaclyn Ramirez, Administrative Assistant II
Fiscal Impact
Fiscal Year: 2025/26
Revenue Generating: Y
Appropriation Required Y/N: N
Amount: $2,250.00
Budgeted Y/N: N
Discussion:

Please see the "Fiscal Impact" attachment for reference.

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Attachments
Special Event Packet
In-Kind Request
Event Map
Verification of Non-Profit
Street Closure Permit
Fiscal Impact
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In anticipation of the City Council's consideration of this request, staff has compiled the following table outlining costs related to fees established by Resolution of the City Council and departmental charges pertaining to personnel and equipment resources necessary for the support of the event. The departmental charges are costs outside of normal City operations that would not be incurred by the City if the special event was not taking place.

Departmental Charges
(Personnel & Equipment)
2025-2026
Amount Type 2024-2025
Amount
Police Personnel1 $0.00 Hard Cost $0.00
Fire Personnel1 $0.00 Hard Cost $0.00
Facilities & Community Services Personnel1 $2,250.00 Hard Cost $2,700.00 Personnel & Equipment Subtotal $2,250.00 $2,700.00
Fees Established by City Council
Resolution
Park Reservation $0.00 Soft Cost $0.00
FCS Equipment $0.00 Soft Cost $0.00
Fire Equipment $0.00 Soft Cost $0.00
Fees Subtotal $0.00 $0.00
Total Departmental Charges and Fees $2,250.00 $2,700.00 $2,250.00
$0.00
$2,250.00
Hard Cost
Soft Cost
Total
$2,700.00
$0.00
$2,700.00
1Personnel costs are calculated conservatively assuming the highest staff cost scenario. Actual costs may vary on the day of the event based on the actual staff present. Actual costs will be confirmed following the event and will be included in a reconciliation report presented to the City Council.

The following table summarizes the total estimated costs associated with the use of City resources and waiver of fees approved for events scheduled during Fiscal Year 2025-26 to date:

TABLE 2: FY 2025-26 Fee Waivers to date
Hard Costs Soft Costs Deposits
Refunded
Waiver
Amount
Net
Amount
$100,803.12 $7,710.00 $0.00 $108,513.12 $108,513.12
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City Council Meeting I. 16.

DATE: 10/07/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the request to temporarily close San Bernardino Avenue for the REVEL Big Bear Marathon event hosted by the Brooksee Foundation on November 8, 2025; authorize the request for the sale and consumption of alcoholic beverage; and determine that the approval of the request is exempt from environmental review pursuant to Section 15311 of the state’s guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker)
MOTION(S):

If the City Council determines that staff's recommendations are appropriate, the following motions are provided:

I move that the City Council determine that the approval of the event is exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act; and

1. I move that the City Council approve the request for the temporary street closure of San Bernardino Avenue and the sale and consumption of alcoholic beverages related to the event.

2. RECOMMENDATION:

Staff recommends that City Council approve the temporary street closure of San Bernardino Avenue from Dearborn Street to Wabash Avenue on November 8, 2025 for the REVEL Big Bear Marathon event. Staff further recommends that the City Council provide staff direction regarding the request for the sale and consumption of alcoholic beverages and determine that approval of the request is exempt from environmental review pursuant to Section 15311 of the state’s guidelines implementing the California Environmental Quality Act (CEQA).

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DISCUSSION:

The Facilities and Community Services Department manages the administration and issuance of permits for special events held in public areas of the city. Upon the issuance of a special event permit, the event may take place contingent on the event organizer paying the required fees. The City recognizes the value of partnering with non-profit agencies and organizations to provide services beneficial to the community. In an effort to support programs that provide a community benefit, the City Council will, from time to time, consider the authorization of in-kind support including the use of city equipment, staff, and facilities for special events.

The Brooksee Foundation, in partnership with REVEL Races, will be hosting the Big Bear Marathon/Half-Marathon on November 8, 2025. The marathon and half-marathon begins in Angelus Oaks and ends in Redlands along San Bernardino Avenue adjacent to the Redlands Sports Park. The Brooksee Foundation is requesting to temporarily close San Bernardino Avenue from Wabash Avenue to Dearborn Street for the event and permission to sell and consume alcoholic beverages at the event. The Brooksee Foundation serves one beer to each race participant as a courtesy, and gives the option to purchase additional beer for the participants only. The serving and selling of alcohol at the event is scheduled for Saturday, November 8, 2025, and will end no later than 1:00 p.m. In order to accommodate the set-up for the event, Brooksee Foundation is requesting the closure of San Bernardino Avenue between Dearborn Street and Wabash Street beginning on Friday, November 7, 2025 at 8:00 a.m and remaining in place until the cleanup of all event material, following the completion of the race, on Saturday November 8, 2025 at 6:00 p.m.

The City Council approved an identical request on November 16, 2024.

According to the application submitted, in addition to providing unforgettable experiences for their runners, REVEL races also deliver value to the communities who graciously host their events. Each REVEL race brings significant financial benefits to local economies, provides an opportunity for communities to brand themselves, and creates a healthier and more fitness-friendly community. They anticipate approximately 3,200 attendees.

Additionally, proceeds from each REVEL runner's entry fee are donated to local nonprofit groups geared towards health and environmental causes.

The event is exempt from the requirements of the California Environmental Quality Act’s guidelines pursuant to Section 15311(c). Section 15311(c), accessory structures Class 11 facilities, consists of the construction, or replacement of minor structure accessory to existing commercial, industrial, or institutional facilities, including placement of seasonal or temporary use items such as mobile food units, portable restrooms or similar items in generally the same locations from time to time in publicly owned parks or other facilities designed for public use.

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designed for public use.

ALTERNATIVES:

The City Council may elect to deny the request for the temporary street closure and the sale and consumption of alcoholic beverages related to the event.

STRATEGIC PLAN:

Priority A - Quality of Life, Beautification, Arts and Culture.

SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Department Director REVIEWED BY:

Charles M. Duggan Jr., City Manager
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Jaclyn Ramirez, Administrative Assistant II
Fiscal Impact
Fiscal Year: 2025/26
Revenue Generating: Y
Appropriation Required Y/N: N
Budgeted Y/N: N
Discussion:

Pursuant upon the applicant paying all required fees and costs, there is no fiscal impact associated with the approval of this event.

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Attachments
Event Map
Verification of Non-Profit
ABC Permit
Street Closure Permit
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INTERNAL REVENUE SERVICE
P. 0. BOX 2508
CINCINNATI, OH 45201
Date: F £ B l 7 2016

BROOKSEE FOUNDATION
11968 ITHICA DR
HIGHLAND, UT 84003-0000
Dear Applicant:

DEPARTMENT OF THE TREASURY
Employer Identification Number:

DLN:
26053442001956
contact Person:

CUSTOMER SERVICE
Contact Telephone Number:
(877) 829-5500
Accounting Period Ending:

December 31
Public Charity Status:
509 (a) (2)
ID# 31954
Form 990/990-EZ/990-N Required:

Yes
Effective Date of Exemption:

February 9, 2016
Contribution Deductibility:

Yes
Addendum Applies:

No
We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section SOl(c) (3). Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests, devises, transfers or gifts under Section 2055, 2106, or 2522. This letter could help resolve questions on your exempt status. Please keep it tor your records.
organizations exempt under IRC Section 501(c) (3) are further classified as either public charities or private foundations. We determined you're a public:
charity under the IRC Section listed at the top of this letter.

If we indicated at the top of this letter that you're required to file Form 990/990-EZ/990-N, our records show you're required to file an annual information return (Form 990 or Form 990-EZ) or electronic notice (Form 990-N, the e-Postcard). If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked.

If we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral. part of this letter.

For important information about your responsibilities as a tax-exempt organization, go to www.irs.gov/charities. Enter "4221-PC 0 in the search bar to view Publication 4221-PC, Compliance Guide for 501(c) (3) Public Charities, which describes your recordkeeping, reporting 1 and disclosure requirements.

Letter 5436
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City Council Meeting I. 17.

DATE: 10/07/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the use of city resources and the request for in-kind support in the amount of $21,301.00 related to the Veterans Day Parade event hosted by the Redlands Hometown Heroes
Foundation on November 11, 2025; approve temporary street closures related to the event and the sale and consumption of alcoholic beverages; and determine that the event is categorically exempt from environmental review pursuant to Section 15311 (c) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker) MOTION(S):

If the City Council determines that staff’s recommendations are appropriate, the following motions are provided:

I move that the City Council determine that the approval of the event is exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act;

1. I move to authorize the expenditure of city resources, in-kind support and temporary street closure related to this event; and

2. I move to authorize the sale and consumption of alcoholic beverages during the Veterans Day Parade to be held on November 11, 2025.

3. RECOMMENDATION:

Staff recommends that the City Council determine that authorization for the items associated with the Veterans Day Parade, scheduled on November 11, 2025, is exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act (CEQA). Staff further recommends that the City Council direct staff accordingly regarding the temporary street closures outlined in the staff report and the expenditure of city resources and in-kind support in the amount of $21,301.00, including costs for personnel, equipment, and related services.

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DISCUSSION:

The Facilities and Community Services Department manages the administration and issuance of permits for special events held in public areas of the city. Upon the issuance of a special event permit, the event may take place contingent on the event organizer paying the required fees. The City recognizes the value of partnering with non-profit agencies and organizations to provide services beneficial to the community. In an effort to support programs that provide a community benefit, the City Council will, from time to time, consider the authorization of in-kind support including the use of city equipment, staff, and facilities for special events.

The Redlands Hometown Heroes Foundation has reserved Jennie Davis Park on Tuesday, November 11, 2025, for the Redlands Veterans Day Celebration event to be held from 7:00 a.m. to 4:00 p.m. The Foundation is also requesting approval of rolling street closures on E. Citrus Ave., Church St., Eureka St., W.

State St., Center St., and Redlands Blvd., and New York St for the parade as part of their event between the hours of 6:00 a.m. to 1:00 p.m.

Additionally, they are requesting in-kind support in the amount of $21,301.00 for departmental resources, including Police Personnel, and the reservation of Jennie Davis Park. The Redlands Hometown Heroes Foundation is a non-profit organization operating out of Redlands. The American Legion Post No. 106 is requesting permission to serve beer and wine at the event that will end no later than 4:00 p.m. The American Legion Post No.106 will be responsible for operating the proposed pouring station and for obtaining the Daily License to Serve Alcohol from the Office of Alcohol Beverage Control. The City Council's approval is necessary to authorize the consumption of alcohol for this event due to its location.

The City Council previously approved in-kind support of $20,703.00 for the Veterans Day Parade event in 2024. According to the submitted application, this event supports and honors local veterans, where attendees will purchase food and beverages from local vendors and the American Legion beer garden, which will have a positive impact on the City and will recognize and honor all local veterans. Per the application submitted, this event will draw in more than 1,700 attendees who will come into town and shop and eat locally.

The event is exempt from the requirements of the California Environmental Quality Act’s guidelines pursuant to Section 15311(c). Section 15311(c), accessory structures Class 11 facilities, consists of construction, or replacement of minor structure accessory to existing commercial, industrial, or institutional facilities, including placement of seasonal or temporary use items such as mobile food units, portable restrooms or similar items in generally the same locations from time to time in publicly owned parks or other facilities designed for public use.

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ALTERNATIVES:

The City Council may elect to deny the request for in-kind support, deny the request for temporary street closure, deny the sale of alcohol during the event and direct staff accordingly.

STRATEGIC PLAN:

Priority A - Quality of Life, Beautification, Arts and Culture.

SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Department Director REVIEWED BY:

Charles M. Duggan Jr., City Manager
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Jaclyn Ramirez, Administrative Assistant II
Fiscal Impact
Fiscal Year: 2025/26
Revenue Generating: Y
Appropriation Required Y/N: N
Amount: $21,301.00
Budgeted Y/N: N
Discussion:

Please see the "Fiscal Impact" attachment for reference.

Attachments
Special Event Packet
In-Kind Request
Event Route/Map
Verification of Non-Profit
ABC Permit
Street Closure Permit
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Fiscal Impact
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ULC:Ht::: UI VdlllUll lld

DAILY LICENSE APPLICATION
Compl ete all applicable items. Submit this application to your local ABC District Office with the required fee payable to ABC. To determine fee(s) due, visit https://www.abc.ca.gov/ licensing/license-fees. Once the daily license is issued, fees cannot be refunded. Listing of ABC District Office is available at https://www.abc.ca.gov/contacl/. Please visit https://www.abc.ca.gov/abc-221-instructions/ for further instructions.

SECTION 1. ORGANIZATION AND LICENSE TYPE INFORMATION
Ut:::f.JC::U ll I lt:::l ll UI Ml\.:UI IUllt,; Dt:Vt:I c::tyt:: VUI Ill UI

ABC USE ONLY
License#
I
Receipt#
I;
ee
Conditions Requested I Diagram Requested
D Yes D No D Yes D No
License Type

D B& W D
General D Special
Organization Name
Redlands Hometown Heroes Foundation I
Tax lD
Organization Mailing Address
PO Box 7709, Redlands, CA 92375

LICENSE TYPE
0 Special Daily Beer and Wine □ Daily General □ Special Temporary License □ Amateur Sports Organization □ Political Party/Affiliate Supporting □ Television Station per Section 24045.2 0 Charitable Candidate for Public Office or Ballot or 24045.9 B&P □ Civic Measure □ Non-profit Corporation per Section
□ Cultural □ Organization Formed for Specific 24045.4 and 24045.6 B&P □ Fraternal Charitable or Civic Purpose □ Person conducting Estate Wine Sale □ Political □ Fraternal Organization in Existence over per Section 24045.8 B&P □ Religious Fiv e Years with Regular Membership D Women's Educational and Charitable □ Social □ Religious Organization Organization per Section 24045.3 B&P □ Other: □ Vessel per Section 24045.1 O B&P □ Other Special Temporary Lice nse ($50.00) Per S ection:

Lice nse#: Amount:

SECTION 2. EVENT DETAILS
Event Dates
11/11/25 I
Total# of Days
I
Hours of Alcoholic Beverage Sales, Service and/or consumption 1 8:00 am To 4:00 pm
Virtual Event Mark Yes, if the
□ Yes
event is 100%
0 No virtual
Event Address (Street#, name, and city) IEvent Location Description (Jones Park, Pavilion A, etc.) Location Within the City Limit Redlands Blvd & New York Street Redlands Jennie Davis Park 0 Yes □ No Eve
nt Type Type of Entertainment Event Open to Public
□Barbeque □ Dinner □ Sporting Event Picnic in the Park 0 Yes □ No □Birthday □ Festival □Social Gathering Estimated Atte ndance Security Guard If Yes, how many Outdoor Event □Concert □ Lunch □Wedding □ Carnival □ Mixer □ Other: 1,000
0Yes □No 0 Yes* *If Yes, a diagram of the
□ Dance 0Picnic □ No event area is required

REQUIRED
D By checking this box, you are certifying
that you understand the requirements detailed in Business and Professions (B&P) Code Section 25682(c) which state that a nonprofit organization that has obtained a temporary daily license from the department must designate a person(s) to receive RBS training certification prior to the event, and that designated person(s) shall remain onsite for the duration of the event.

SECTION 3. CONTACT INFORMATION
Contact Person
Ron Jackson
SECTION 4. SIGNATURES AND APPROVALS
Phone Number
(909) 800-0734
Email Address
[email protected]
I attest that I am authorized by the organization named above to make this application on its behalf.

Organization's Authorized Representative Name
Ron Jackson
Property Owner Approval By (Name)
Required
\@'M� C:.,,oL\(�c-
Phone Number
(909) 800-0734
Phone Number
�t>C\ -19� ,�s
Distri t Office Approval By (Name) Phone Number
Date Signed
-30 .--;;_,;--
Date Signed
�,� ,�s
The
above named organization is hereby licensed, pursuant to the California B&P Code Division 9 and California Code of Regulations, to engage in the temporary sale of alcoholic beverages for consumption at the abov enamed location for the period authorized above. B&P Code Section 25682(c) requires that a designated RBS-trained person(s) shall remain on site for the duration of the event. Failure to comply with this requirement will result in immediate cancellation of the permit. This license may be revoked summarily by the Department if, in the opinion of the Department and/or the local law enforcement agency, it is necessary to protect the safety, welfare, health, peace and morals of the people of the State.

ABC-221 (Rev.09/23)
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In anticipation of the City Council's consideration of this request, staff has compiled the following table outlining costs related to fees established by Resolution of the City Council and departmental charges pertaining to personnel and equipment resources necessary for the support of the event. The departmental charges are costs outside of normal City operations that would not be incurred by the City if the special event was not taking place.

Departmental Charges
(Personnel & Equipment)
2025-2026
Amount Type 2024-2025
Amount
Police Personnel1 $19,951.00 Hard Cost $19,353.00
Fire Personnel1 $0.00 Hard Cost $0.00
Facilities & Community Services Personnel1 $1,350.00 Hard Cost $1,350.00 Personnel & Equipment Subtotal $21,301.00 $20,703.00
Fees Established by City Council
Resolution
Park Reservation $0.00 Soft Cost $0.00
FCS Equipment $0.00 Soft Cost $0.00
Fire Equipment $0.00 Soft Cost $0.00
Fees Subtotal $0.00 $0.00
Total Departmental Charges and Fees $0.00 $0.00
$21,301.00
$0.00
$21,301.00
Hard Cost
Soft Cost
Total
$20,703.00
$0.00
$20,703.00
1Personnel costs are calculated conservatively assuming the highest staff cost scenario. Actual costs may vary on the day of the event based on the actual staff present. Actual costs will be confirmed following the event and will be included in a reconciliation report presented to the City Council.

The following table summarizes the total estimated costs associated with the use of City resources and waiver of fees approved for events scheduled during Fiscal Year 2025-26 to date:

TABLE 2: FY 2025-26 Fee Waivers to date
Hard Costs Soft Costs Deposits
Refunded
Waiver
Amount
Net
Amount
$100,803.12 $7,710.00 $0.00 $108,513.12 $108,513.12
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City Council Meeting I. 18.

DATE: 10/07/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the use of city resources and the request for in-kind support of $900.00 related to the Resident Expo hosted by the Redlands Visitor Center on November 8, 2025; approve temporary street closures related to the event; and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker)
MOTION(S):

If the City Council determines that the staff’s recommendations are appropriate, the following motions are provided:

I move that the City Council determine that the approval of the event is exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act; and

1. I move to authorize the expenditure of city resources, in-kind support, and temporary street closure related to this event.

2. RECOMMENDATION:

Staff recommends that the City Council determine that authorization for the items associated with the Resident Expo Event, scheduled for November 8, 2025, is exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act (CEQA). Staff further recommends that the City Council direct staff accordingly regarding the temporary street closures outlined in the staff report and the expenditure of city resources and in-kind support in the amount of $900.00, including costs for personnel, equipment, and related services.

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DISCUSSION:

The Facilities and Community Services Department manages the administration and issuance of permits for special events held in public areas of the City. Upon the issuance of a special event permit, the event may take place contingent on the event organizer paying the required fees. The City recognizes the value of partnering with non-profit agencies and organizations to provide services beneficial to the community. In an effort to support programs that provide a community benefit, the City Council will, from time to time, consider the authorization of in-kind support, including the use of city equipment, staff, and facilities for special events.

The non-profit organization, Redlands Visitor Center, has hosted other events in Redlands and is requesting to hold the Resident’s Expo event on Saturday, November 8th. The Redlands Visitor Center is a 501(c) organization that intends to use this event as a tool for residents to be able to speak to local contractors, plumbers, and all home-related trades.

The City Council has approved commercial activity within a city street for non-profit events in the past. Therefore, the Council's approval is needed for this request. Should the City Council elect to approve the event, the following conditions of approval will apply: the event will be held on Fifth Street from Citrus Street and State Street on November 8, 2025; all commercial vendors shall have a current City of Redlands business license to participate in the event; and the event shall comply with all County of San Bernardino Health Department regulations.

This year marks the fourth annual event organized by the Redlands Visitor Center, which brings together more than 200 residents in the heart of downtown Redlands. The primary goal of this gathering is to foster connections between local businesses and homeowners as well as community members, while generating increased support and economic benefit for businesses operating within the City of Redlands. To facilitate the festivities, the applicant requests the temporary closure of Fifth Street, from E. State Street to Citrus Avenue, between the hours of 7:00 a.m. and 3:00 p.m.

The event is exempt from the requirements of the California Environmental Quality Act’s guidelines pursuant to Section 15311(c). Section 15311(c), accessory structures Class 11 facilities, consists of the construction, or replacement of minor structure accessory to existing commercial, industrial, or institutional facilities, including placement of seasonal or temporary use items such as mobile food units, portable restrooms or similar items in generally the same locations from time to time in publicly owned parks or other facilities designed for public use.

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ALTERNATIVES:

The City Council may elect to deny the request for in-kind support, deny the request for temporary street closure and direct staff accordingly.

STRATEGIC PLAN:

Priority A - Quality of Life, Beautification, Arts and Culture.

SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Department Director REVIEWED BY:

Charles M. Duggan Jr., City Manager
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Jaclyn Ramirez, Administrative Assistant II
Fiscal Impact
Fiscal Year: FY 2025/26
Revenue Generating: Y
Appropriation Required Y/N: N
Amount: $900.00
Budgeted Y/N: N
Discussion:

Please see the "Fiscal Impact" attachment for reference.

Attachments
Street Closure Permit
Event Map
Verification of Non-Profit
In-Kind Request
Fiscal Impact
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In anticipation of the City Council's consideration of this request, staff has compiled the following table outlining costs related to fees established by Resolution of the City Council and departmental charges pertaining to personnel and equipment resources necessary for the support of the event. The departmental charges are costs outside of normal City operations that would not be incurred by the City if the special event was not taking place.

Departmental Charges
(Personnel & Equipment)
2024-2025
Amount Type 2023-2024
Amount
Police Personnel1 $0.00 Hard Cost $0.00
Fire Personnel1 $0.00 Hard Cost $0.00
Facilities & Community Services Personnel1 $900.00 Hard Cost $0.00 Personnel & Equipment Subtotal $900.00 $0.00
Fees Established by City Council
Resolution

Park Reservation $0.00 Soft Cost $0.00
FCS Equipment $0.00 Soft Cost $0.00
Fire Equipment $0.00 Soft Cost $0.00
Fees Subtotal $0.00 $0.00
Total Departmental Charges and Fees $0.00 $0.00

$900.00
$0.00
$900.00
Hard Cost
Soft Cost
Total
$0.00
$0.00
$0.00
1Personnel costs are calculated conservatively assuming the highest staff cost scenario. Actual costs may vary on the day of the event based on the actual staff present. Actual costs will be confirmed following the event and will be included in a reconciliation report presented to the City Council.

The following table summarizes the total estimated costs associated with the use of City resources and waiver of fees approved for events scheduled during Fiscal Year 2024-25 to date:

TABLE 2: FY 2024-25 Fee Waivers to date
Hard Costs Soft Costs Deposits
Refunded
Waiver
Amount
Net
Amount
$400,250.30 $34,877.30 $0.00 $435,125.00 $435,125.00

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City Council Meeting J. 1.

DATE: 10/07/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Discussion and possible action relating to the cancellation of the January 6, 2026, regular meeting of the City Council (Mayor Saucedo)
MOTION:

I move to approve the cancellation of the January 6, 2026, regular meeting of the City Council.

DISCUSSION:

With City Council concurrence, I recommend the cancellation of the January 6, 2026, City Council meeting in light of the December holiday closure. The next regular meeting will be held on January 20, 2026.

SUBMITTED BY:

Mayor Mario Saucedo
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City Council Meeting J. 2.

DATE: 10/07/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Discussion and possible action relating to Paramedics Parcel Assessment and Analysis
(Management Services/Finance Director Garcia)
MOTION(S):

I move to direct staff accordingly.

RECOMMENDATION:

Staff recommends Council provide direction accordingly.

DISCUSSION:

At its September 16, 2025 meeting, the City Council directed staff to evaluate whether the cost of providing paramedic services warrants a proposal to increase the existing Paramedic Parcel Tax. This report presents the results of that preliminary analysis, and outlines potential next steps should the Council wish to proceed.

As previously discussed, the Paramedic Parcel Assessment (Tax) was originally established in 1982 and renewed by voters in 1985 to fund the City’s paramedic services. The tax is levied based on parcel type, size, and designated land use.

While the Paramedic Parcel Assessment remains a stable revenue source, recent expenditure trends have prompted questions about whether costs are beginning to exceed revenues. This additional analysis is intended to clarify accounting and budgeting practices that may have complicated the way paramedic service costs have appeared in prior reports.

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rather than a structural subsidy, and do not in themselves indicate a funding shortfall. Firefighter/paramedic salaries are booked in full within the EMS fund (sometimes referred to as the Paramedics Fund), even though these positions also perform fire suppression duties (a General Fund activity). The resulting figures can overstate the appearance of program costs relative to tax revenues.

In response to Council’s request, this report provides updated information on the cost of providing paramedic services vis-à-vis the revenue collected from the Paramedics Parcel Tax.

Current paramedic program expenses include personnel (e.g., paramedic pay incentive for firefighter rank through captain rank, EMS Coordinator and Medical Director), required medications and equipment, and clinical consumables / patient care supplies (i.e., bandages, syringes, etc.).

Cost Category Amount
EMS Coordinator $203,495
Medical Director $18,000
Paramedic Incentive $898,825
Recertifications $9,940
Equipment & Supplies $145,740
Total Costs $1,276,000
Paramedics Services - FY 2025 Costs
Revenue in this category is collected from each non-vacant parcel within City limits. The City Council authorizes this levy every summer for placement on the tax roll for the ensuing fiscal year. The County Assessor’s office collects this and all other property-related charges from property owners and remits corresponding amounts to the City directly through the special assessment process. As of the City's most recent request to add the paramedics tax to the County's tax roll for FY 2025-2026, there were 21,242 parcels upon which this levy was added. Vacant and irrigated parcels are excluded from this assessment.

As vacant land is developed, the parcel tax base grows. This is largely how revenue generated from the tax has been able to somewhat keep pace with the growth in costs of the paramedic program and is likely to contribute additional incremental revenue in the future.

At this time, the observed variance of $129,800 can be managed within existing Program Costs Program Revenue Variance
$1,276,000 $1,146,200 +$129,800
Paramedics Services — Fiscal Year 2025 Analysis
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At this time, the observed variance of $129,800 can be managed within existing General Fund appropriations while staff can continue to periodically assess the costs of the paramedic program every 3 to 5 years.

However, if the Council wishes to pursue a revision to the tax structure, staff recommend the following preliminary steps prior to placing a measure on the 2026 ballot:

Cost of Service Analysis: Engage a consultant to peer-review the cost-of-service analysis that was developed in-house. Estimated cost:
$15,000 to $35,000.

1. Voter Research and Public Outreach: conduct a professional voter survey and outreach campaign to gauge support for a ballot measure to increase the Tax. Estimated starting cost: $55,000.

2. Because parcel taxes require a two-thirds majority approval, rigorous polling and targeted voter education are essential to achieving passage.

The modest revenue shortfall is manageable within the General Fund. However, staff seek Council direction on whether to continue exploring this or any of the other revenue-related proposals previously discussed.

If directed to proceed, staff will return with a detailed work plan, timeline, and funding strategy for Council consideration.

ALTERNATIVES:

The Council may choose to reject, modify or table this item.

STRATEGIC PLAN:

Priority D: Fiscal Sustainability
SUBMITTED BY:

Danielle Garcia, Management Services/Finance Director
REVIEWED BY:

Charles M. Duggan Jr., City Manager
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Rich Sessler, Fire Chief

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Fiscal Impact
Fiscal Year: FY 2026
Discussion:

There is no fiscal impact as a result of providing further direction to staff. Any expenditures will be authorized in advance, either through existing appropriations or additional appropriations approved by Council.

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City Council Meeting K. 1.

DATE: 10/07/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Public Hearing to consider Resolution Nos. 8722 and 8723, and determine that adoption of Resolution Nos. 8722 and 8723 are not subject to environmental review pursuant to Section 15061 (b)(3) of the California Environmental Quality Act
(Mayor to declare the meeting open as a public hearing) Resolution No. 8722 - Calling a special election on the question of levying special taxes within the territory to be annexed to Community Facilities District No. 2004-1; and

a.

Resolution No. 8723 - Declaring results of the special election of Annexation No. 28 to Community Facilities District No. 2004-1
b.
(Development Services Department Director Desatnik)
PROCEDURE FOR PUBLIC HEARING:

Mayor opens public hearing.1.

Mayor asks City Clerk if notice of the hearing has been published and mailed as required by law.

2. Mayor calls for report from the development services department with regard to the annual levy of special taxes within the annexing territory to pay costs of the maintenance of street trees within the street right-of-way adjacent to Tract Map No. 20473, and any other public services authorized by the act.

3. Mayor asks if anyone wishes to file a protest or speak regarding the proposed annexation.

4. Mayor asks if City Clerk agrees to hold the special election within the annexing territory on October 7, 2025.

5. Mayor closes public hearing.6.

The City Council may adopt the following resolution: resolution of the City Council of the City of Redlands calling special election and submitting to the qualified electors of territory proposed to be annexed to community facilities district No. 2004-1 of the City of Redlands the question of levying special taxes within that territory (Annexation No. 28).

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special taxes within that territory (Annexation No. 28).

City Clerk conducts special election and announces results of canvass of votes cast.

8. The City Council may adopt the following resolution: resolution of the City Council of the City of Redlands declaring the results of the special election for community facilities district No. 2004-1 of the City of Redlands on the proposition of the annual levy of special taxes within the territory proposed to be annexed to said community facilities district to pay the costs of certain services to be provided by the community facilities district, determining that the territory proposed to be annexed is added to and part of said community facilities district with full legal effect, and ordering the recording of a map of the boundaries of said community facilities district including the territory annexed thereto (Annexation No. 28).

9. MOTION(S):

If the City Council determines that staff's recommendation is appropriate, the following motions are provided:

I move that adoption of Resolution Nos. 8722 and 8723 are not subject to environmental review pursuant to Section 15061 (b)(3) of the California Environmental Quality Act, as the adoption of these Resolutions does not have the potential to cause a significant effect on the environment.

1. I move City Council approve Resolution No. 8722.

Mayor to request City Clerk to conduct Special Election and announce results of canvass of votes cast; and

2. I move City Council approve Resolution No. 8723. 3.

RECOMMENDATION:

Staff recommends the Mayor conduct the annexation proceeding in accordance with the above "Mayor's Agenda" and City Council adopt Resolution Nos. 8722 and 8723.

DISCUSSION:

On September 2, 2025, City Council approved Resolution No. 8712 to commence with the annexation proceedings for KL LB Buy 2, LLC and Tri Pointe Homes IE-SD, Inc., Tract Map No. 20473, to Community Facilities District No. 2004-1 (CFD) for the purposes of performing maintenance of street trees within the street right-of-way adjacent to Tract Map No 20473, and any other public services authorized by the act. Additionally, at that meeting, a public hearing Redlands Regular Meeting of 10-07-25
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was set for October 7, 2025, regarding the annexation of approximately 37.87 acres of land located at the southwest corner of San Bernardino Avenue and Wabash Avenue. At the conclusion of the public hearing, City Council will consider adopting Resolution No. 8722 scheduling a special election within the territory to be annexed. Resolution No. 8722 schedules the special election for October 7, 2025, immediately following the public hearing.

KL LB Buy 2, LLC and Tri Pointe Homes IE-SD, Inc., requested the annexation of its property into the CFD and delivered to the City Clerk written waivers consenting to the special election being conducted by the City Clerk on October 7, 2025. The City Clerk consented to conduct the special election on that date.

Immediately following the adoption of Resolution No. 8722, the property owners will deliver voted ballots to the City Clerk. The City Clerk will then canvass the voted ballot(s) and report the results of the election to the Council. The Council will then consider the adoption of Resolution No. 8723, declaring the results of the election which will complete the annexation of the property to the Community Facilities District.

The adoption of Resolution Nos. 8722 and 8723 are not subject to environmental review pursuant to Section 15061 (b)(3) of the California Environmental Quality Act, as the adoption of these Resolutions does not have the potential to cause a significant effect on the environment.

CFD 2004-1 has had multiple annexations in the past 21 years which are listed in Attachment "M".

ALTERNATIVES:

The Council may choose to deny the request to annex property into CFD No. 2004-1; however, another funding source for the maintenance of street trees will need to be identified.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

Brian Desatnik, Development Services Department Director RECOMMENDED BY:

Charles M. Duggan, Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
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Christopher Boatman, Assistant City Manager
PREPARED BY:

Donald P. Young, One Stop Permit Center Manager
Fiscal Impact
Budgeted Y/N: NA
Discussion:

There is no fiscal impact to the City as all costs for this annexation are borne by the property owner.

Appropriation Required Y/N: No
Discussion:

There is no fiscal impact to the City as all costs for this annexation are borne by the property owner.

Attachments
Attachment A - Reso. 8712 (ROI)
Attachment B - Ballot Pamphlet
Attachment C - Official Ballot, KL LB Buy 2, LLC
Attachment D - Official Ballot, Tri Pointe Homes IE-SD, LLC Attachment E - Aerial Map
Attachment F - Reso. 8722 Calling Special Election
Attachment G - Reso. 8723 Declaring Results of Election Attachment H - Notice of Public Hearing
Attachment I - Boundary Map
Attachment J- Affidavit
Attachment K - Waiver, KL LB Buy 2, LLC and Tri Pointe Homes IE-SD, LLC Attachment L- Registrar of Voters Annex 28
Attachment M - Annexation List
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COMMUNITY FACILITIES DISTRICT NO. 2004-1

OF THE CITY OF REDLANDS,

COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA
(ANNEXATION NO. 28)
(Special Election With Respect to Annual
Levy of Special Taxes to Be Levied Within
Territory Proposed to Be Annexed to the
Community Facilities District)
October 7, 2025
_________________________________________
Ballot Pamphlet
and
Instructions to Voter
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2 Dear Voter:

The City Council of the City of Redlands has called a special election within territory proposed to be annexed to Com munity Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California. This is an all -mailed ballot landowner election. The ballots are being mailed to the persons or entities listed on the County Assessor ’s latest equalized assessment roll as updated based on more current information available to the City of Redlands.

YOU WILL RECEIVE ONE BALLOT FOR EACH GROUP OF PARCELS
LISTED UNDER AN IDENTICAL NAME AND ADDRESS . The ballots will be distributed based on the names and addresses designated on the assessment roll or obtained from such other information. Any parcels with a common name and address were combined for voting purposes.

Each qualified voter has been issued one ballot which entitles that voter to vote his or her total acreage of land. Each ballot is allotted a specified number of votes depending on acreage. Each acre or portion thereof is worth one vote.

Please note that your ballot must be received by the City Clerk of the City of Redlands not later than 5:00 p.m., October 7, 2025 . A POSTMARK DATE IS NOT ACCEPTABLE. You must use the enclosed envelope for mailing your ballot, or your ballot may be delivered in the envelope, to the office of the City Clerk of the City of Redlands, located at 35 Cajon Street, Suite 4, Redlands, California 92373.

Contained in this Ballot Pamphlet and Instructions to Voter are Instructions to Landowner Voter, a Sample Ballot, and a copy of Resolution No. 8712 of the City Council of the City of Redlands.

If you have any questions, please contact us at (909) 798-7531.

Very truly yours,
Jeanne Donaldson
City Clerk
City of Redlands
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3 INSTRUCTIONS TO LANDOWNER VOTER

HOW TO VOTE YOUR BALLOT
Vote your official ballot by placing a cross (+ or X) in the voting square opposite your choice with a pen or pencil, and by completing, dating and signing the certificate attached thereto.

SPOILING YOUR BALLOT
If you tear your ballot or make an error in voting you may secure another by surrendering the ballot you spoiled, in person or by mail at the address below, or by executing an affidavit to the effect that you lost your ballot, and you will be given another ballot.

RETURNING YOUR BALLOT
Enclose your ballot in the Identification Envelope provided. Supply ALL information requested on the Identification Envelope.

LAST DAY TO RETURN TO CITY CLERK OF THE CITY OF REDLANDS Your ballot must be returned to the City Clerk of the City of Redlands not later than 5:00 p.m. on October 7, 2025 , for it to be counted. YOUR BALLOT CANNOT BE ACCEPTED BEYOND THIS DEADLINE.

Your ballot must be returned in the envelope provided for this purpose, or it may be delivered in the envelope to the City Clerk of the City of Redlands, located at 35 Cajon Street, Suite 4, Redlands, California 92373.

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4 S A M P L E B A L L O T

DO NOT VOTE

OFFICIAL BALLOT

SPECIAL ELECTION FOR
COMMUNITY FACILITIES DISTRICT NO. 2004-1

OF THE CITY OF REDLANDS

COUNTY OF SAN BERNARDINO

STATE OF CALIFORNIA
October 7, 2025
To vote, mark a cross (+ or X) in the voting square after the word “YES” or after the word “NO”. All marks otherwise made are forbidden. All distinguishing marks are forbidden and make the ballot void.

If you wrongly mark, tear, or deface this ballot, return it to the City Clerk of the City of Redlands and obtain another.

PROPOSITION A : Shall Proposition A authorizing the annual levy of special taxes on taxable property in the territory proposed to be annexed (the “Property”) to Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California (the “Community Facilities District”), to pay the costs of the maintenance landscaping within the Community Facilities District, including but not limited to, parkways, open space areas, citrus groves, firebreaks, medians and street trees and the associated maintenance of bushes, shrubs and ground cover; and, to provide maintenance of and including but not limited to, street trees and landscaping with the street right -of- way adjacent to Tract Map No. 20473, and any other public services authorized by the Mello -Roos Community Facilities Act, in the area of the Property and the Community Facilities District, and to pay costs associated with the determination of the amount of and the levy and collection of the special taxes at the special tax rates provided for Special Tax Rate Category C for Fiscal Year 2026 -27, subject to annual increases beginning in Fiscal Year 2027 -28 by the greater of 2% or the percentage increase in the Consumer Price Index, as provided in the Rate and Method of Apportionment of Special Tax Community
Facilities District, which is attached as Exhibit “B” to Resolution No. 8712 adopted by the City Council of the City of Redlands September 2, 2025 be approved?

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1 OFFICIAL BALLOT

SPECIAL ELECTION FOR
COMMUNITY FACILITIES DISTRICT NO. 2004-1

OF THE CITY OF REDLANDS

COUNTY OF SAN BERNARDINO

STATE OF CALIFORNIA
(ANNEXATION NO. 28)
October 7, 2025
NUMBER OF VOTES ENTITLED TO BE CAST: 37
To vote, mark a cross (+ or X) in the voting square after the word “YES” or after the word “NO”. All marks otherwise made are forbidden. All distinguishing marks are forbidden and make the ballot void.

If you wrongly mark, tear, or deface this ballot, return it to the City Clerk of the City of Redlands and obtain another.

PROPOSITION A : Shall Proposition A authorizing the annual levy of special taxes on taxable property in the territory proposed to be annexed (the “Property”) to Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of Californ ia (the “Community Facilities District”), to pay the costs of the maintenance landscaping within the Community Facilities District, including but not limited to, parkways, open space areas, citrus groves, firebreaks, medians and street trees and the associated maintenance of bushes, shrubs and ground cover; and, to provide maintenance of and including but not limited to, street trees and landscaping with the street right -of-way adjacent to Tract Map No. 20473, and any other public services authorized by the Mello -Roos Community Facilities Act, in the area of the Property and the Community Facilities District, and to pay costs associated with the determination of the amount of and the levy and collection of the special taxes at the special tax rates provided for Special Tax Rate Category C for Fiscal Year 2026-27, subject to annual increases beginning in Fiscal Year 2027 -28 by the greater of 2% or the percentage increase in the Consumer Price Index, as provided in the Rate and Method of Apportionm ent of Special Tax Community Facilities District, which is attached as Exhibit “B” to Resolution No. 8712 adopted by the City Council of the City of Redlands September 2, 2025 be approved?

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CERTIFICATION
I certify that I am the authorized representative of KL LB Buy 2 LLC, a Delaware limited liability company, the owner of a portion of the property to be annexed and included within the boundaries of Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California, (the “Owner”) and that I am authorized to vote the Official Ballot to which this certification is attached. I further certify that in voting said ballot it was my intent, as well as the intent o f the Owner, to vote all votes to which the Owner is entitled on Proposition A set forth in said ballot as marked in the voting square opposite such proposition. I further certify that the Owner is the owner of approximately 36.42 acres of land proposed to be included within said community facilities district, and that in voting said ballot I intended to vote each vote to which such acreage would entitle the Owner in the manner marked on said ballot.

I certify that this certification was executed on ________________, 202 5, at __________________________, California.

KL LB Buy 2 LLC, a Delaware limited liability
company

______________________________________
By: Ed Hadley
Its: Authorized Signatory

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1 OFFICIAL BALLOT

SPECIAL ELECTION FOR
COMMUNITY FACILITIES DISTRICT NO. 2004-1

OF THE CITY OF REDLANDS

COUNTY OF SAN BERNARDINO

STATE OF CALIFORNIA
(ANNEXATION NO. 28)
October 7, 2025
NUMBER OF VOTES ENTITLED TO BE CAST: 2
To vote, mark a cross (+ or X) in the voting square after the word “YES” or after the word “NO”. All marks otherwise made are forbidden. All distinguishing marks are forbidden and make the ballot void.

If you wrongly mark, tear, or deface this ballot, return it to the City Clerk of the City of Redlands and obtain another.

PROPOSITION A : Shall Proposition A authorizing the annual levy of special taxes on taxable property in the territory proposed to be annexed (the “Property”) to Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of Californ ia (the “Community Facilities District”), to pay the costs of the maintenance landscaping within the Community Facilities District, including but not limited to, parkways, open space areas, citrus groves, firebreaks, medians and street trees and the associated maintenance of bushes, shrubs and ground cover; and, to provide maintenance of and including but not limited to, street trees and landscaping with the street right -of-way adjacent to Tract Map No. 20473, and any other public services authorized by the Mello -Roos Community Facilities Act, in the area of the Property and the Community Facilities District, and to pay costs associated with the determination of the amount of and the levy and collection of the special taxes at the special tax rates provided for Special Tax Rate Category C for Fiscal Year 2026-27, subject to annual increases beginning in Fiscal Year 2027 -28 by the greater of 2% or the percentage increase in the Consumer Price Index, as provided in the Rate and Method of Apportionm ent of Special Tax Community Facilities District, which is attached as Exhibit “B” to Resolution No. 8712 adopted by the City Council of the City of Redlands September 2, 2025 be approved?

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CERTIFICATION
I certify that I am the authorized representative of Tri Pointe Homes IE-SD, Inc., a California corporation, the owner of a portion of the property to be annexed and included within the boundaries of Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California, (the “Owner”) and that I am authorized to vote the Official Ballot to which this certification is attached. I further certify that in voting said ballot it was my intent, as well as the intent o f the Owner , to vote all vo tes to which the Owner is entitled on Proposition A set forth in said ballot as marked in the voting square opposite such proposition. I further certify that the Owner is the owner of approximately 1.45 acres of land proposed to be included within said community facilities district, and that in voting said ballot I intended to vote each vote to which such acreage would entitle the Owner in the manner marked on said ballot.

I certify that this certification was executed on ________________, 202 5, at __________________________, California.

Tri Pointe Homes IE-SD, Inc. a California corporation

______________________________________
By: Brian Ortwein
Its: Authorized Signatory

Redlands Regular Meeting of 10-07-25
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1 RESOLUTION NO. 8722

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

REDLANDS CALLING SPECIAL ELECTION AND

SUBMITTING TO THE QUALIFIED ELECTORS OF

TERRITORY PROPOSED TO BE ANNEXED TO
COMMUNITY FACILITIES DISTRICT NO. 2004-1 OF THE

CITY OF REDLANDS THE QUESTION OF LEVYING

SPECIAL TAXES WITHIN TH AT TERRITORY
(ANNEXATION NO. 28)

WHEREAS, the City Council (the “City Council”) of the City of Redlands (the “City”) has heretofore conducted proceedings for the establishment of and has established Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California (the “Community Facilities District ”), and the Community Facilities District has been authorized to annually levy special taxes to pay the costs of certain services which are necessary to meet increased demands placed upon the City as a result of development; and

WHEREAS, the City Council is authorized by Article 3.5 (commencing with Section 53339) of Chapter 2.5 of Part 1 of Division 2 of Title 5 of the California Government Code, commonly known as the “Mello-Roos Community Facilities Act of 1982,” to annex territory to the Community Facilities District; and

WHEREAS, on September 2, 2025 , the City Council adopted Resolution No. 8712, a resolution of intention to annex territory to the Community Facilities District pursuant to Section 53339.2 of the California Government Code, determining that the public convenience and necessity require that certain property, consisting of approximately 37.87 acres, be annexed to the Community Facilities District and containing all of the matters prescribed by Section 53339.3 of said Code, and fixing 6:00 p.m., or as soon thereafter as the matter may be heard, on October 7, 2025, in the meeting room of the City Council as the time and place for a hearing upon said resolution; and

WHEREAS, pursuant to said resolution, the City Clerk has published and mailed notice of the time and place of said hearing as required by Section 53339.4 of said Code; and

WHEREAS, on October 7, 2025 , at the time and place of said hearing, the City Council afforded all interested persons for or against the annexation of said property to the Community Facilities District an opportunity to present testimony and to protest against the proposed annexation of said property to the Community Facilities District, and no protests, either oral or in writing, were received; and

WHEREAS, pursuant to Section 53339.7 of said Code, the City Council may now submit the question of levying a special tax within the territory proposed to be annexed to the Community Facilities District to the qualified electors within that territory.

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NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED
BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. Findings. The City Council finds that: (i) the foregoing recitals are true and correct and are incorporated herein by this reference ; (ii) less than 12 persons have been registered to vote within the territory proposed to be annexed to the Community Facilities District during the 90 days preceding the close of the public hearing held on October 7, 2025 , and no persons are registered to vote therein; (iii) pursuant to Section 53326 of the California Government Code, as a result of the findings set forth in clause (ii) above, the vote in the special election called by this resolution shall be by the landowners of the territory proposed to be annexed to the Community Facilities District whose property would be subject to the special taxes if they were levied at the time of the election, and each landowner shall have one vote for each acre, or portion thereof, which he or she owns within said territory which would be subject to the proposed special taxes if they were levied at the time of the elect ion; and (iv) pursuant to said Section 53326, the special election must be held at least 90 days, but not more than 180 days following the date of the adoption of this resolution, unless such time periods are waived with the unanimous waiver of the qualified electors. All of the qualified electors in the territory to be annexed waived the time limits, word limit requirement for the ballot, and election formalities of the special election.

Section 2. Special Election. A special election is called for and shall be held on Tuesday, October 7, 2025, for the purpose of submitting to the qualified electors of the territory proposed to be annexed to the Community Facilities District the question of whether special taxes shall annually be levied within said territory to finance the maintenance of landscaping within the Community Facilities District, including but not limited to, parkways, open space areas, citrus groves, firebreaks, medians and street trees and the associated maintenance of bushes, shrubs and ground cover. Annexation No 28 is proposed to provide maintenance of, including but not limited to, street trees and landscaping within the street right-of-way adjacent to Tract No. 20473, and any other public services authorized by the Mello-Roos Community Facilities Act of 1982, in the area of the Property and the Community Facilities District, the costs associated with the determination of the amount of and levy and collection of special t axes which will be levied to provide the services, and costs otherwise incurred in order to carry out the authorized purposes of the Community Facilities District pursuant to the Rates and Method of Apportionment of the Special Taxes, attached as Exhibit “B” to Resolution No. 8712.

Section 3. Ballot Proposition. The proposition to be submitted on October 7, 2025, to the qualified electors of the territory proposed to be annexed to the Community Facilities District shall be as follows:

PROPOSITION A: Shall Proposition A authorizing the annual levy of special taxes on taxable property in the territory proposed to be annexed (the “Property”) to Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California (the “Community Facilities District ”), to pay the costs of the maintenance landscaping within the Community Facilities District, including but not limited to, parkways, open space areas, citrus groves, firebreaks, medians and street trees and the associated maintenance of bushes, shrubs and ground cover ; and, to provide maintenance Redlands Regular Meeting of 10-07-25
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of and including but not limited to, street trees and landscaping with the street right-of-way adjacent to Tract Map No. 20473 , and any other public services authorized by the Mello - Roos Community Facilities Act, in the area of the Property and the Community Facilities District, and to pay costs associated with the determination of the amount of and the levy and collection of the special taxes at the special tax rates provided for Special Tax Rate Category C for Fiscal Year 2026-27, subject to annual increases beginning in Fiscal Year 2027-28 by the greater of 2% or the percentage increase in the Consumer Price Index , as provided in the Rate and Method of Apportionment of Special Tax Community Facilities District, which is attached as Exhibit “B” to Resolution No. 871 2 adopted by the City Council of the City of Redlands September 2, 2025 be approved?

Section 4. Conduct of Election. Except as otherwise provided in Section 5 hereof, said election shall be conducted by the City Clerk (the “City Clerk”) pursuant to the provisions of the California Elections Code governing elections of cities, and the provisions of Division 4 (commencing with Section 4000) of said Code, insofar as they may be applicable. The full text of the ballot for said election shall be as set forth in Exhibit “A” and shall be included in the ballot pamphlet mailed to each qualified elector pursuant to Section 5 below.

Section 5. Election Procedures. The procedures to be followed in conducting said election shall be as follows:

(a) Pursuant to Section 53326 of the California Government Code, ballots for the election shall be distributed to the qualified electors by the City Clerk by mail with return postage prepaid.

(b) Pursuant to applicable sections of the California Constitution and the California Elections Code governing the conduct of mail ballot elections, including in particular Division 4 (commencing with Section 4000) of said Code, the City Clerk shall mail or deliver to each qualified elector an official ballot in the form attached hereto as Exhibit “A,” and shall also mail or deliver to all such qualified electors a ballot pamphlet, instructions to voter, ballot title and summary, including a sample ballot identical in form to the official ballot but identified as a sample ballot, a return identification envelope with prepaid postage thereon addressed to the City Clerk for the return of voted official ballots, and a copy of Resolution No. 8712.

(c) The official ballot to be mailed by the City Clerk to each landowner -voter shall have printed or typed thereon the name of the landowner-voter and the number of votes to be voted by the landowner -voter and shall have appended to it a certifi cation to be signed by the person voting the official ballot which shall certify that the person signing the certification is the person who voted the official ballot, and if the landowner-voter is other than a natural person, that he or she is an officer of or other per son affiliated with the landowner-voter entitled to vote such official ballot, that he or she has been authorized to vote such official ballot on behalf of the landowner-voter, that in voting such official ballot it was his or her intent, as well as the intent of the landowner-voter, to vote a ll votes to which the landowner -voter is entitled based on its land ownership on the proposition set forth in the official ballot as marked thereon in the voting square Redlands Regular Meeting of 10-07-25
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opposite such proposition, and further certifying as to the acreage of the landowner -voter’s land ownership within the Community Facilities District.

(d) The return identification envelope delivered by the City Clerk to each landowner-voter shall have printed or typed thereon the following: the name of the land owner, the address of the landowner, a decla ration under penalty of perjury stating that the voter is the landowner or the authorized representative of the landowner entitled to vote the enclosed ballot and is the person whose name appears on the identification envelope, the printed name and signature of the voter, the address of the voter, the date of signing and place of execu tion of said declaration, and a notice that the envelope contains an official ballot and is to be opened only by the City Clerk.
(e) The information -to-voter form to be mailed by the City Clerk to the landowner-voters shall inform them that the offi cial ballots shall be returned to the City Clerk properly voted as provided thereon and with the certification appended thereto properly completed and signed in the sealed return identification envelope with the certification thereon completed and signed and all other information to be inserted thereon properly inserted and delivered to the City Clerk by five (5) o’clock p.m. on the date of the election.

(f) Upon receipt of the return identification envelopes which are returned prior to the voting deadline on the date of the election, the City Clerk shall canvass the votes cast in the election, and shall file a statement with the City Council as to the resul ts of such canvass and the election on the proposition set forth in the official ballot.

Section 6. Effective Date. This Resolution shall become effective immediately upon its adoption.

ADOPTED this 7th day of October 2025.

________________________________________
Mario Saucedo, Mayor

ATTEST:

_____________________________
Jeanne Donaldson, City Clerk

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I, Jeanne Donaldson, City Clerk of the City of Redlands, do hereby certify that the foregoing Resolution was duly adopted by the City Council of said City at a regular meeting thereof held on the 7th day of October, 2025 by the following vote:

AYES:

NOES
ABSENT

ABSTAINED

Jeanne Donaldson, City Clerk

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EXHIBIT “A”

OFFICIAL BALLOT

SPECIAL ELECTION FOR
COMMUNITY FACILITIES DISTRICT NO. 2004-1

OF THE CITY OF REDLANDS

COUNTY OF SAN BERNARDINO

STATE OF CALIFORNIA
October 7, 2025

To vote, mark a cross (+ or X) in the voting square after the word “YES” or after the word “NO”. All marks otherwise made are forbidden. All distinguishing marks are forbidden and make the ballot void.

If you wrongly mark, tear, or deface this ballot, return it to the City Clerk of the City of Redlands and obtain another.

PROPOSITION A : Shall Proposition A authorizing the annual levy of special taxes on taxable property in the territory proposed to be annexed (the “Property”) to Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of Californ ia (the “Community Facilities District”), to pay the costs of the maintenance landscaping within the Community Facilities District, including but not limited to, parkways, open space areas, citrus groves, firebreaks, medians and street trees and the associated maintenance of bushes, shrubs and ground cover; and, to provide maintenance of and including but not limited to, street trees and landscaping with the street right -of-way adjacent to Tract Map No. 20473, and any other public services authorized by the Mello -Roos Community Facilities Act, in the area of the Property and the Community Facilities District, and to pay costs associated with the determination of the amount of and the levy and collection of the special taxes at the special tax rates provided for Special Tax Rate Category C for Fiscal Year 2026-27, subject to annual increases beginning in Fiscal Year 2027 -28 by the greater of 2% or the percentage increase in the Consumer Price Index, as provided in the Rate and Method of Apportionm ent of Special Tax for the Community Facilities District, which is attached as Exhibit “B” to Resolution No. 8712 adopted by the City Council of the City of Redlands September 2, 2025 be approved?

Redlands Regular Meeting of 10-07-25
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1 RESOLUTION NO. 8723

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

DECLARING THE RESULTS OF THE SPECIAL ELECTION FOR
COMMUNITY FACILITIES DISTRICT NO. 200 4-1 OF THE CITY OF

REDLANDS ON THE PROPOSITION OF THE ANNUAL LEVY OF

SPECIAL TAXES WITHIN THE TERRITORY PROPOSED TO BE

ANNEXED TO SAID COMMUNITY FACILITIES DISTRICT TO PAY

THE COSTS OF CERTAIN SERVICES TO BE PROVIDED BY THE

COMMUNITY FACILITIES DISTRICT, DETERMINING THAT THE

TERRITORY PROPOSED TO BE ANNEXED IS ADDED TO AND PART

OF SAID COMMUNITY FACILITIES DISTRICT WITH FULL LEGAL

EFFECT, AND TAKING OTHER RELATED ACTIONS THERETO
(ANNEXATION NO. 28)

WHEREAS, the City Council (the "City Council") of the City of Redlands (the "City") has heretofore conducted proceedings for the annexation of approximately 37.87 acres of land (the “Territory”) to Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California (the "Community Facilities District"), including conducting a public hearing pursuant to Chapter 2.5 of Part 1 of Division 2 of Title 5 of the California Government Code, commonly known as the “Mello-Roos Community Facilities Act of 1982,” and specifically Section 53339.5 of the Government Code; and

WHEREAS, at the conclusion of said public hearing, the City Council adopted a resolution calling a special election for October 7, 2025 and submitting to the qualified electors of the Territory to be annexed to the Community Facilities District the question of levying special taxes within tha t Territory to pay the costs of the maintenance of landscaping within the Community Facilities District, including but not limited to, parkways, open space areas, citrus groves, firebreaks, medians and street trees and the associated maintenance of bushes, shrubs and ground cover; and, maintenance of, including but not limited to, street trees and landscaping within the street right-of-way adjacent to Tract Map No. 20473, and any other public services authorized by the Mello-Roos Community Facilities Act of 1982 , in the area of the Territory and the Community Facilities District and the costs associated with the determination of the amount of and levy and collection of special taxes which will be levied to provide the ser vices and costs otherwise incurred in order to carry out the authorized purposes of the Community Facilities District (the "Election Resolution"); and

WHEREAS, the City Council has received a statement from the City Clerk (the "City Clerk"), who pursuant to the Election Resolution was authorized to conduct such special election and act as the election official therefor, with respect to the canvass of the ballot returned and the results of said special election, certifying that at least two-thirds of the votes cast upon the Redlands Regular Meeting of 10-07-25
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proposition submitted to the qualified electors in said special election wer e in favor of such proposition.

NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED
BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. Findings. The City Council finds that: (i) the foregoing recitals are true and correct and are incorporated herein by this reference; (ii) there were no registered voters residing within the Territory at the time of the close of the public hearing on October 7, 2025, and pursuant to Section 53326 of the Government Code, the vote in said special election was, therefore, to be by the landowners owning land within the Territory, with each landowner having one vote for each acre or portion thereof of land that he or she owned within the Territory; (iii) pursuant to said Section 53326 and the Election Resolution, the City Clerk caused to be delivered an official ballot for the special election to each owner of the land within the Territory, with return postage prepaid; (iv) said special election has been properly conducted in accordance with all statutory requirements and the provisions of the Election Resolution; (v) pursuant to said Section 53326, KL LB Buy 2, LLC and Tri Pointe Homes IE -SD, Inc., the owner s of all the land within the Territory, were entitled to a total of thirty-eight (38) votes; (vi) said landowners returned their ballots to the City Clerk prior to the time set by the City Clerk for the close of the election on October 7, 2025; (vii) the ballots returned to the City Clerk by said landowners voted all votes of said landowner in favor of the proposition set forth therein ; (viii) at least two-thirds of the votes cast in such special election on said proposition were in favor thereof, and pursuant to Sections 53328 and 53329 of the Government Code, s aid proposition carried; (ix) pursuant to Section 53339.8 of the Government Code, the City Council is authorized to determine that the Territory to be annexed has been added to and become a part of the Community Facilities District with full legal effect; and (x) the City Council is also authorized, pursuant to said Section 53339.8, to annually levy special taxes within the Territory to pay the costs of the services to be provided by the Community Facilities District.

Section 2. Declaration of Results. At least two-thirds of the votes voted in the special election on the proposition of the annual levy of special taxes within the Territory to pay the costs of the services to be provided by the Community Facilities District were voted in favor thereof, and such proposition carried.

Section 3. Annexation. The Territory is annexed and added to and is a part of the Community Facilities District with full legal effect, and the City Council shall annually levy special taxes within the Territory at the rates specified in Resolution No. 8712 adopted by the City Council on September 2, 2025, to pay costs of certain services to be provided by the Community Facilities District. The boundaries of the Territory are shown on the map entitled, “Annexation Map No. 28, Community Facilities District No. 2004-1 of the City of Redlands, San Bernardino County, State of California,” which was recorded on September 4, 2025, at Page 58 of Book 92 of Redlands Regular Meeting of 10-07-25
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Maps of Assessment and Community Facilities Districts, in the office of the County Recorder of the County of San Bernardino as Document No. 2025-0231945.

Section 4 . Pursuant to Section 53339.8 of the Government Code and Section 3117.5 of the Streets and Highways Code, the City Clerk shall cause to be filed with the County Recorder of the County of San Bernardino an amendment to the notice of special tax lien.

Section 5. This Resolution shall become effective immediately upon its adoption.

ADOPTED this 7th day of October 2025.

________________________________________
Mario Saucedo, Mayor

ATTEST:

_____________________________
Jeanne Donaldson, City Clerk

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I, Jeanne Donaldson, City Clerk of the City of Redlands, do hereby certify that the foregoing resolution was regularly adopted by the City Council of said City at a regular meeting of said Council duly held on the 7th day of October, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

_______________________________________
Jeanne Donaldson, City Clerk

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WAIVER OF CERTAIN ELECTION PROCEDURES

WITH RESPECT TO LANDOWNER -VOTER ELECTION ON

LEVY OF TAXES WITHIN TERRITORY TO BE ANNEXED TO
COMMUNITY FACILITIES DISTRICT NO. 2004 -1 OF THE
CITY OF REDLANDS (ANNEXATION NO. 28)

The undersigned, on behalf of Tri Pointe Homes IE -SD, Inc., a California corporation (“Tri Pointe”) and KL LB Buy 2 LLC, a Delaware limited liability company ( “KL LB” and Tri Pointe, each an “Owner” and collectively, the “Owners”), hereby certify to the City of Redlands (the “City”) as follows:

1. That each of the undersigned is authorized and possess es all authority necessary to execute this waiver on behalf of each respective Owner and to vote on behalf of the respective Owner in the special election to be held within the territory proposed to be annexed to Community Facilities District No. 2004-1 of the City of Redlands , County of San Bernardino , State of California (the “Community Facilities District”).

2. Each of Tri Pointe and KL LB represents to the City Council that it is the Owner of the portion of the land proposed to be annexed to the Community Facilities District, consisting of 37.87 acres, identified in Exhibit “A” attached hereto and incorporated herein by reference (the “Territory”).

3. Each Owner received mailed notice of the public hearing to be held by the City Council of the City (the “City Council ”) regarding the annexation of the Territory to the Community Facilities District, the levy of special taxes within the Territory to pay the costs of the maintenance of landscaping within the Community Facilities District, including but not limited to, parkways, open space areas, citrus groves, firebreaks, medians and street trees and the associated maintenance of bushes, shrubs and ground cover; the maintenance of street trees and landscaping within the street right -of-way adjacent to Tract Map No. 20473, and any other public services authorized by the Mello-Roos Community Facilities Act of 1982 (the “Services”); and the costs Redlands Regular Meeting of 10-07-25
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associated with the determination of the amount of and levy and collection of special taxes which will be levied to provide the services and costs otherwise incurred in order to carry out the authorized purposes of the Community Facilities District (the “Incidental Costs”).

4. Each Owner has received necessary and relevant information from the City regarding the annexation of the Territory to the Community Facilities District, and the City has made available to each of the Owners adequate opportunity to obtain such information. Each Owner has received a copy of Resolution No. 8712 of the City Council, with all exhibits attached thereto, including Exhibit “B,” the “Rate and Method of Apportionment of the Special Tax.”

5. The undersigned is informed and understands that in order for the Territory to be annexed to the Community Facilities District and for the City Council to thereafter annually levy special taxes therein to pay the costs of the Services and the Incidental Costs, it is necessary that a special election be held within the Territory on the proposition of whether the City shall levy special taxes on taxable property within the Community Facilities District to pay the costs of the Services and the Incidental Costs, and that two-thirds of the votes cast upon such question must be in favor thereof.

6. The undersigned are further informed and understand that pursuant to Section 53326 of the California Government Code elections on such a proposition must be held at the next general election or in a special election to be held at least 90 days but not more than 180 days following the close of the public hearing on October 7, 2025 , unless such time limits are waived with the unanimous consent of the qualified electors of the Territory and the concurrence of the City Clerk. The Owners desire that the time limit for conducting said election set forth in said Section 53326 be waived, and that said election be held as soon as possible and not later than October 7, 2025.

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7. The Owner s waive the time limits set forth in Section 53326 of the California Government Code with respect to said election and consent to the holding of said election on October 7, 2025, immediately following the public hearing, which is acceptable to the City Clerk. The Owners further consent to the holding of said election less than 10 days after the mailing or delivery of a sample ballot to the Owner and without compliance with other formal requirements of the California Elections Code.

8. The Owner s waive the publication and mailing by the City Clerk to the Owner of a notice of said election and a sample ballot pursuant to Sections 4101 and 4102 of the Elections Code, and compliance with other applicable notice requirements of the California Elections Code.

9. The Owners further waive an impartial analysis by the City Attorney on the ballot measure to be contained in the Official Ballot for said election pursuant to Section 9280 of the California Elections Code, and further waive ballot arguments and rebuttals pursuant to Sections 9281 to 9287, inclusive, and 9295 of the California Elections Code. The Owners also waive compliance with and the mailing to the Owner by the City of a statement pursuant to Section 9401 of the California Elections Code.

10. The Owners further waive the word limit requirement for the ballot pursuant to Sections 13247 and 9052 of the Elections Code.

11. California Election Code Section 13119 requires that any ballot measure imposing a tax or raising the rate of a tax include a statement of the measure, which among other things requires the City to state the amount of money to be raised annually and duration of the tax to be levied. Owner s expressly waive any requirements to include a statement as required by Election Code Section 13119 and hereby acknowledge that Owner s have previously received information regarding the annual Special Tax levy and duration of the Special Tax.

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12. The Owners further waive mailing of the official ballot by the tenth (10th) day before the date of said election pursuant to Section 4101 of the Elections Code and receipt of a ballot pamphlet as required by Section 3023 of the California Elections Code, and consent to the City Clerk delivering to each Owner the official ballot to be voted on its behalf on any date prior to the date of said election.

13. The undersigned hereby represent that compliance with the procedural requirements for conducting said election, including the receipt of ballot arguments and the time limitations which apply in connection with scheduling of and mailing notices for said election are unnecessary in light of the fact that each Owner has received sufficient information regarding the annexation of the Territory to the Community Facilities District and the levy of the special taxes within the Territory to pay the costs of pro viding the Services and the Incidental Costs to enable each Owner to properly vote their Official Ballot for such election on the proposition mentioned in paragraph 5 above.

[SIGNATURE PAGES FOLLOW]

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TRI POINTE SIGNATURE PAGE
The undersigned certif ies that the foregoing is true and correct and that this document was executed on ________________________, 2025, in _________________________________, California.

Tri Pointe Homes IE-SD, Inc. a California corporation

______________________________________
By: ______________________________________
Its: ______________________________________

Redlands Regular Meeting of 10-07-25
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17942.00056\44161174.1

KL LB BUY 2 LLC SIGNATURE PAGE
The undersigned certifies that the foregoing is true and correct and that this document was executed on ________________________, 2025, in _________________________________, California.

KL LB Buy 2 LLC, a Delaware limited liability
company

______________________________________
By: ______________________________________
Its: ______________________________________
Redlands Regular Meeting of 10-07-25
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17942.00056\44161174.1

A-1

EXHIBIT “A”

PROPERTY LEGAL DESCRIPTION

KL LB Property

The property located in the City of Redlands, County of San Bernardino, State of California, and is described as follows:

LOTS 1 THROUGH 15, LOTS 21 THROUGH 34, LOTS 40 THROUGH 86, LOTS 95 THROUGH 98, AND LOTS A THROUGH T OF TRACT NO. 20473, IN THE CITY OF

REDLANDS, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 370, PAGES 70 THROUGH 80 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, MAY 15, 2025.

APN 0168-132-05-0-000 (Portion)

Tri Pointe Property

The property located in the City of Redlands, County of San Bernardino, State of California, and is described as follows:

LOTS 16 THROUGH 20, LOTS 35 THROUGH 39 AND LOTS 87 THROUGH 94 OF TRACT NO. 20473, IN THE CITY OF REDLANDS, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 370, PAGES 70 THROUGH 80 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, MAY 15, 2025.

APN 0168-132-05-0-000 (Portion)

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CFD 2004-1 Annexations List

In August 2004 Council approved the establishment of community facilities district (CFD) No. 2004-1, for Tract No. 16408, the Centex tract located at the southwest corner of Fifth Avenue and Wabash Avenue in the City of Redlands. The CFD was developed to cover the ongoing cost of maintenance of street trees, citrus groves landscaping and other appurtenances located along Fifth Avenue and Wabash Avenue.

In May 2006 Council approved Annexation No. 1 (Tract No. 16287) to the CFD, located at Occidental Drive and Crystal Court for the maintenance of landscaping and water quality treatment devices in the open space lots. During this last year, Annexation No. 1 subdivided the properties on site from two lots to twelve lots.

Annexation No. 2 (Tentative Tract No. 16586), located north of I-10 and both sides of the proposed Wabash Street alignment has been on hold since October 2006.

In July 2006 Council approved Annexation No. 3 (Tentative Tract No. 17253) to the CFD, located at the southwest corner of Lugonia Avenue and Church Street for the maintenance of the landscape and the associated irrigation equipment on Lugonia Avenue parkway frontages. This project has not yet begun construction.

In October 2008 Council approved Annexation No. 4 (Parcel Map No. 17353) to the CFD, located at Ford Street and Interstate 10 for the maintenance of the landscape in the median island and the associated irrigation equipment.

In October 2008 Council approved Annexation No. 5 (Commission Review and Approval No. 826) to the CFD, located at California Street and Orange Tree Lane for the maintenance of the landscape in the median island and the associated irrigation equipment on California Street and the parkway frontages along both streets.

Annexation No. 6 (Tract No 14790 -1), located adjacent to Sunset Hills Lane, west of Alessandro Road did not receive sufficient votes needed to annex into the CFD in June 2009.

Annexation No. 7 (Parcel 2 of Parcel Map No. 15573), located at the northeast corner of San Bernardino Avenue and Mountain View Avenue , has been on hold since February 2011.

In February 2011 Council approved Annexation No. 8 (Tract No. 16806) to the CFD, located at southeast corner of Pennsylvania Avenue and Texas Street for the maintenance of the landscape and the associated irrigation equipment on Pennsylvania Avenue and Texas Street parkway frontages. This project has not yet begun construction.

In November 2012 Council approved Annexation No. 9 (Parcel Map No, 18208) to the CFD located at the southeast corner of Redlands Boulevard and Nevada Street for the maintenance of landscaping and the associated irrigation equipment on Redlands Redlands Regular Meeting of 10-07-25
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Boulevard and Nevada Street parkway frontages and the Redlands Boulevard raised center median.

Annexation No. 10 (Tract No. 18762-1), located at the northeast corner of Orange Street and Lugonia Avenue, has been completed since July 2016. Annexation No. 10 is dormant because the property owners have agreed to be responsible for all landscaping and irrigation efforts themselves; therefore the annexations are not being assessed.

In June 2014 Council approved Annexation No. 11 (Parcel Map No. 19371) to the CFD located at the northwest corner of Lugonia Avenue and Wabash Avenue for the maintenance of landscaping and the associated irrigation equipment on Lugonia Avenue and Wabash Avenue Street parkway frontages. Annexation No. 11 is dormant because the property owners have agreed to be responsible for all landscaping and irrigation efforts themselves; therefore the annexations are not being assessed.

In June 2014 Council approved Annexation No. 12 (Tract Map Nos. 16465 and 16627) to the CFD located at the southwest and southeast corners of Pioneer Avenue and Judson Street, respectively, for the maintenance of landscaping and the associated irrigation equipment on Pi oneer Avenue and Judson Street parkway frontages , maintenance of landscaping and water quality treatment devices in the open space lots , and for the maintenance of landscaping and the associated irrigation equipment on the common area lots. Annexation No. 12a ( Tract No. 16465 ) is nearly complete. A 50% assessment is being proposed to establish a reserve fund. Annexation No. 12b was completed in July 2016 and is being assessed. Annexation No. 12c (Tract Map Nos. 18979 and 19975) located east of Tract Map No. 16627 and between Pioneer Avenue and Pennsylvania Avenue was approved by City Council in June 2016. A 50 % assessment is being proposed to establish a reserve fund. Annexation No. 12d (Tract Map No. 20079) was approved by Council in May 2018. A 50% assessment is being proposed to establish a reserve fund.

In June 2014 Council approve d Annexation No. 13 (Tract Map No. 18882) to the CFD located at the southwest corner of San Bernardino Avenue and Dearborn Street, respectively, for the maintenance of landscaping and the associated irrigation equipment on San Bernardino Avenue and Dearborn Street parkway frontages and for the maintenance of landscaping and the associated irrigation equipment on the common area lots with the exception of Lot B . Annexation No. 13 is dormant because the property owners have agreed to be responsible for all landscaping and irrigation efforts themselves; therefore the annexation is not being assessed.

In September 2015 Council approved Annexation No. 14 (Parcel Map No. 19496) to the CFD located at the northeast corner of California Street and Lugonia Avenue for the maintenance of landscaping and associated irrigation equipment on the California Street center median. The maintenance of landscaping and associated irrigation equipment on California Street and Lugonia Avenue parkway frontages will be maintained by the property owner and will not be assessed.

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In December 2017 Council approved Annexation No. 15 (Parcel Map No. 18535-1) to the CFD located at the northwest corner of Eureka Street and Stuart Avenue for the maintenance of street trees, landscaping and irrigation in the rights-of-way and landscape maintenance along the property frontage . Annexation No. 15 will be dormant because the property owners have agreed to be responsible for all landscaping and irrigation efforts themselves; therefore the annexation is not being assessed.

In April 2017 Co uncil approved Annexation No, 16 (Tract Map No. 18988 ) to the CFD located on the north side of Pioneer Avenue, east of Texas Street for the maintenance of parks, slopes, parkways, median, open space, shade and seating structures, and monuments within and adjacent to said tract.

In July 2017 Council approved Annexation No. 17 (Tract Map No. 17022) to the CFD located at the northeast corner of Pioneer Avenue and Texas Street for the maintenance of slopes, parkways, open space and citrus trees within and adjacent to the tract . This project has not yet begun construction.

In May 2018 Council approved Annexation No. 18 (Parcel Map No. 19465) to the CFD located at the southeast corner of Alabama Street and Park Avenue for the maintenance of street trees, landscaping and irrigation in the rights-of-way and landscape maintenance easement along the property frontage within and in the parcel map. The maintenance of landscaping and associated irrigation equipment on Alabama Street and Park Avenue parkway frontages and landscape maintenance easement will be maintained by the property owner and will not be assessed.

In January 2020 Council approved Annexation No. 19 (Tract Map No.19942) to the CFD located at the northeast corner of Wabash Avenue and Sylvan Boulevard for the maintenance of parks, slopes, parkways, and open space within and adjacent to the tract.

In May 2019 Council approved Annexation No. 20 (Tract Map No. 19 956) to the CFD located at the southeast corner of Wabash Avenue and Citrus Avenue for the maintenance of slopes, parkways, and open space within and adjacent to the tract.

In September 2019 City Council approved Annexation No. 21 (Tract Map No. 20126) to the CFD located on the north side of Lugonia Avenue , south of Pennsylvania Avenue, east of Judson Street for the maintenance of parks, slopes, parkways, open space, and citrus groves within and adjacent to the tract.

In September 2020 City Council approved Annexation No. 22 (Parcel Map No. 19981) to the CFD located at the northwest corner of Alabama Street and Park Avenue for the maintenance of parkways.

In April 2021 City Council approved Annexat ion No. 23 (Parcel Map No. 18536) to the CFD located at the southwest Corner of Stuart Avenue and Eureka Street for maintenance of parkways.

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In January 2021 City Council approved Annexation No. 24 (CUP No. 1129) to the CFD located at the southeast corner of Eureka Street and Stuart Avenue for the maintenance of parkways.

In June 2023 City Council approved Annexation No. 25 (Tract Map No. 20065) located on the south side of East Highland Avenue and west of Redlands Street for maintenance of infiltration trenches, infiltration basins, storm drain facilities, landscaping, and street trees.

In March 2022 City Council approved Annexation No. 26 (Tract Map No. 20257) to the CFD located at the northwest corner of San Bernardino Avenue and Texas Street for the maintenance of perimeter lettered lots, retention basins, and street trees.

In October 2022 City Council approved Annexation No. 27 (Planned Development No. 4) to the CFD located at the north east corner of Mountain View Avenue and I-10 for maintenance of public trails and trail fences.

Annexation No. 2 9 (Tentative Tract Map No. 20 336), located on the north side of Domestic Avenue approximately 700 feet west of Texas Street, was approved by Council February, 2024.

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City Council Meeting K. 2.

DATE: 10/07/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Public Hearing to consider Resolution Nos. 8724 and 8725, and determine that adoption of Resolution Nos. 8724 and 8725 are not subject to environmental review pursuant to Section 15061 (b)(3) of the California Environmental Quality Act
(Mayor to declare the meeting open as a public hearing) Resolution No. 8724 - Calling a special election on the question of levying special taxes within the territory to be annexed to Community Facilities District No. 2004-1; and

a.

Resolution No. 8725 - Declaring results of the special election of Annexation No. 30 to Community Facilities District No. 2004-1
b.
(Development Services Department Director Desatnik)
PROCEDURE FOR PUBLIC HEARING:

Mayor opens public hearing.1.

Mayor asks City Clerk if notice of the hearing has been published and mailed as required by law.

2. Mayor calls for report from the development services department with regard to the annual levy of special taxes within the annexing territory to pay costs of the maintenance of a parking lot, infiltration basin, storm water treatment devices, landscaping, and street trees within lettered lot "I", lettered lot "F" and street right-of-way adjacent to Tract Map No 20528, and any other public services authorized by the act.

3. Mayor asks if anyone wishes to file a protest or speak regarding the proposed annexation.

4. Mayor asks if City Clerk agrees to hold the special election within the annexing territory on October 7, 2025.

5. Mayor closes public hearing.6.

The City Council may adopt the following resolution: resolution of the City Council of the City of Redlands calling special election and submitting to the qualified electors of territory proposed to be annexed to community facilities district No. 2004-1 of the City of Redlands the question of levying

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facilities district No. 2004-1 of the City of Redlands the question of levying special taxes within that territory (Annexation No. 30).

City Clerk conducts special election and announces results of canvass of votes cast.

8. The City Council may adopt the following resolution: resolution of the City Council of the City of Redlands declaring the results of the special election for community facilities district No. 2004-1 of the City of Redlands on the proposition of the annual levy of special taxes within the territory proposed to be annexed to said community facilities district to pay the costs of certain services to be provided by the community facilities district, determining that the territory proposed to be annexed is added to and part of said community facilities district with full legal effect, and ordering the recording of a map of the boundaries of said community facilities district including the territory annexed thereto (Annexation No. 30).

9. MOTION(S):

If the City Council determines that staff's recommendation is appropriate, the following motions are provided:

I move that adoption of Resolution Nos. 8724 and 8725 are not subject to environmental review pursuant to Section 15061 (b)(3) of the California Environmental Quality Act, as the adoption of these Resolutions does not have the potential to cause a significant effect on the environment.

1. I move City Council approve Resolution No. 8724.

Mayor to request City Clerk to conduct Special Election and announce results of canvass of votes cast; and

2. I move City Council approve Resolution No. 8725. 3.

RECOMMENDATION:

Staff recommends the Mayor conduct the annexation proceeding in accordance with the above "Mayor's Agenda" and City Council adopt Resolution Nos. 8724 and 8725.

DISCUSSION:

On September 2, 2025, City Council approved Resolution No. 8713 to commence with the annexation proceedings for Meritage Homes of California, Inc., a California corporation, Tract Map No. 20528, to Community Facilities District No. 2004-1 (CFD) for the purposes of performing maintenance of a parking lot, infiltration basin, storm water treatment devices, landscaping, and Redlands Regular Meeting of 10-07-25
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street trees within lettered lot "I", lettered lot "F" and street right-of-way adjacent to Tract Map No 20528, and any other public services authorized by the act.

Additionally, at that meeting, a public hearing was set for October 7, 2025, regarding the annexation of approximately 12.05 acres of land located on the north side of West Pioneer Avenue and east of I-210. At the conclusion of the public hearing, City Council will consider adopting Resolution No. 8724 scheduling a special election within the territory to be annexed. Resolution No. 8725 schedules the special election for October 7, 2025, immediately following the public hearing.

Meritage Homes of California, requested the annexation of its property into the CFD and delivered to the City Clerk a written waiver consenting to the special election being conducted by the City Clerk on October 7, 2025. The City Clerk consented to conduct the special election on that date.

Immediately following the adoption of Resolution No. 8724, the property owners will deliver voted ballots to the City Clerk. The City Clerk will then canvass the voted ballot(s) and report the results of the election to the Council. The Council will then consider the adoption of Resolution No. 8725, declaring the results of the election which will complete the annexation of the property to the Community Facilities District.

The adoption of Resolution Nos. 8724 and 8725 are not subject to environmental review pursuant to Section 15061 (b)(3) of the California Environmental Quality Act, as the adoption of these Resolutions does not have the potential to cause a significant effect on the environment.

CFD 2004-1 has had multiple annexations in the past 21 years, which are listed in Attachment "L".

ALTERNATIVES:

The Council may choose to deny the request to annex property into CFD No. 2004-1; however, another funding source for the maintenance of a parking lot, infiltration basin, storm water treatment devices, landscaping, and street trees will need to be identified.

STRATEGIC PLAN:

N/A
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SUBMITTED BY:

Brian Desatnik, Development Services Department Director RECOMMENDED BY:

Charles M. Duggan, Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
PREPARED BY:

Donald P. Young, One Stop Permit Center Manager
Fiscal Impact
Budgeted Y/N: NA
Discussion:

There is no fiscal impact to the City as all costs for this annexation are borne by the property owner.

Appropriation Required Y/N: No
Discussion:

There is no fiscal impact to the City as all costs for this annexation are borne by the property owner.

Attachments
Attachment A - Reso. 8713 (ROI)
Attachment B - Ballot Pamphlet
Attachment C - Official Ballot
Attachment D - Aerial Map
Attachment E - Reso. 8724 Calling Election
Attachment F - Reso 8725 Declaring Results of Election
Attachment G - Notice of Hearing
Attachment H - Boundary Map
Attachment I - Affidavit
Attachment J - Waiver
Attachment L - Annexation List
Attachment K - Registrar of Voters
Amendment
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17942.00056\44170618.1

COMMUNITY FACILITIES DISTRICT NO. 2004-1

OF THE CITY OF REDLANDS,

COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA
(ANNEXATION NO. 30)
(Special Election With Respect to Annual
Levy of Special Taxes to Be Levied Within
Territory Proposed to Be Annexed to the
Community Facilities District)
October 7, 2025
_________________________________________
Ballot Pamphlet
and
Instructions to Voter
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2 Dear Voter:

The City Council of the City of Redlands has called a special election within territory proposed to be annexed to Com munity Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California. This is an all -mailed ballot landowner election. The ballots are being mailed to the persons or entities listed on the County Assessor ’s latest equalized assessment roll as updated based on more current information available to the City of Redlands.

YOU WILL RECEIVE ONE BALLOT FOR EACH GROUP OF PARCELS
LISTED UNDER AN IDENTICAL NAME AND ADDRESS . The ballots will be distributed based on the names and addresses designated on the assessment roll or obtained from such other information. Any parcels with a common name and address were combined for voting purposes.

Each qualified voter has been issu ed one ballot which entitles that voter to vote his or her total acreage of land. Each ballot is allotted a specified number of votes depending on acreage. Eac h acre or portion thereof is worth one vote.

Please note that your ballot must be received by the City Clerk of the City of Redlands not later than 5:00 p.m., October 7, 2025 . A POSTMARK DATE IS NOT ACCEPTABLE. You must use the enclosed envelope for mailing your ballot, or your ballot may be delivered in the envelope, to the office of the City Clerk of the City of Redlands, located at 35 Cajon Street, Suite 4, Redlands, California 92373.

Contained in this Ballot Pamphlet and Instructions to Voter are Instructions to Landowner Voter, a Sample Ballot, and a copy of Resolution No. 8713 of the City Council of the City of Redlands.

If you have any questions, please contact us at (909) 798-7531.

Very truly yours,
Jeanne Donaldson
City Clerk
City of Redlands
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3 INSTRUCTIONS TO LANDOWNER VOTER

HOW TO VOTE YOUR BALLOT
Vote your official ballot by placing a cross (+ or X) in the voting square opposite your choice with a pen or pencil, and by completing, dating and signing the certificate attached thereto.

SPOILING YOUR BALLOT
If you tear your ballot or make an error in voting you may secure another by surrendering the ballot you spoiled, in person or by mail at the address below, or by executing an affidavit to the effect that you lost your ballot, and you will be given another ballot.

RETURNING YOUR BALLOT
Enclose your ballot in the Identification Envelope provided. Supply ALL information requested on the Identification Envelope.

LAST DAY TO RETURN TO CITY CLERK OF THE CITY OF REDLANDS Your ballot must be returned to the City Clerk of the City of Redlands not later than 5:00 p.m. on October 7, 2025, for it to be counted. YOUR BALLOT CANNOT BE ACCEPTED BEYOND THIS DEADLINE.

Your ballot must be returned in the envelope provided for this purpose, or it may be delivered in the envelope to the City Clerk of the City of Redlands, located at 35 Cajon Street, Suite 4, Redlands, California 92373.

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4 S A M P L E B A L L O T

DO NOT VOTE

OFFICIAL BALLOT

SPECIAL ELECTION FOR
COMMUNITY FACILITIES DISTRICT NO. 2004-1

OF THE CITY OF REDLANDS

COUNTY OF SAN BERNARDINO

STATE OF CALIFORNIA
October 7, 2025
To vote, mark a cross (+ or X) in the voting square after the word “YES” or after the word “NO”. All marks otherwise made are forbidden. All distinguishing marks are forbidden and make the ballot void.

If you wrongly mark, tear, or deface this ballot, return it to the City Clerk of the City of Redlands and obtain another.

PROPOSITION A : Shall Proposition A authorizing the annual levy of special taxes on taxable property in the territory proposed to be annexed (the “Property”) to Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California (the “Community Facilities District”), to pay the costs of the maintenance of parkways, open space areas, citrus groves, firebreaks, medians and street trees and the associated maintenance of bushes, shrubs and ground cover; and, to provide maintenance of infiltration basins, storm water treatment facilities, landscaping and street trees within lettered lots “I” and “F,” and street right -of-way adjacent to Tract Map No. 20528, and any other public services authorized by the Mello -Roos Community Facilities Act of 1982 , in the area of the Property and the Community Facilities District, and to pay costs associated with the determination of the amount of and the levy and collection of the special taxes at the special tax rates provided for Special Tax Rate Category B and for Fiscal Year 2026 -27, subject to annual increases beginning in Fiscal Year 2027 -28 by the greater of 2% or the percentage increase in the Consumer Price Index, as provided in the Rate and Method of Apportionment of Special Tax Community Facilities District No. 2004-1 of the City of Redlands, which is attached as Exhibit “B” to Resolution No. 8713 adopted by the City Council of the City of Redlands September 2, 2025 be approved?

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Meritage Homes of California, Inc.

12.05 acres – 13 votes

OFFICIAL BALLOT

SPECIAL ELECTION FOR
COMMUNITY FACILITIES DISTRICT NO. 2004-1

OF THE CITY OF REDLANDS

COUNTY OF SAN BERNARDINO

STATE OF CALIFORNIA
(ANNEXATION NO. 30)
October 7, 2025
NUMBER OF VOTES ENTITLED TO BE CAST: 13
To vote, mark a cross (+ or X) in the voting square after the word “YES” or after the word “NO”. All marks otherwise made are forbidden. All distinguishing marks are forbidden and make the ballot void.

If you wrongly mark, tear, or deface this ballot, return it to the City Clerk of the City of Redlands and obtain another.

PROPOSITION A: Shall Proposition A authorizing the annual levy of special taxes on taxable property in the territory proposed to be annexed (the “Property”) to Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California (the “Community Facilities District”), to pay the costs of the maintenance of parkways, open space areas, citrus groves, firebreaks, medians and street trees and the associated maintenance of bushes, shrubs and ground cover; and, to provid e maintenance of infiltration basins, storm water treatment facilities, landscaping and street trees within lettered lots “I” and “F,” and street right-of-way adjacent to Tract Map No. 20528, and any other public services authorized by the Mello -Roos Community Facilities Act of 1982, in the area of the Property and the Community Facilities District, and to pay costs associated with the determination of the amount of and the levy and collection of the special taxes at the special tax rates provided for Special Tax Rate Category B and for Fiscal Year 2026-27, subject to annual increases beginning in Fiscal Year 2027 -28 by the greater of 2% or the percentage increase in the Consumer Price Index, as provided in the Rate and Method of Apportionment of Special Tax Community Facilities District No. 2004-1 of the City of Redlands, which is attached as Exhibit “B” to Resolution No. 8713 adopted by the City Council of the City of Redlands September 2, 2025 be approved?

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CERTIFICATION
I certify that I am the authorized representative of Meritage Homes of California, Inc., a California corporation, the owner of all of the property to be annexed and included within the boundaries of Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California, (the “Owner”) and that I am authorized to vote the Official Ballot to which this certification is attached. I further certify that in voting said ballot it was my intent, as well as the intent o f th e Owner, to vote all votes to which the Owner is entitled on Proposition A set forth in said ballot as marked in the voting square opposite such proposition. I further certify that the Owner is the owner of approximately 12.05 acres of land proposed to be included within said community facilities district, and that in voting said ballot I intended to vote each vote to which such acreage would entitle the Owner in the manner marked on said ballot.

I certify that this certification was executed on ________________, 202 5, at __________________________, California.

Meritage Homes of California , Inc. a California
corporation

______________________________________
By: Nicholas Emsiek
Its: Division President

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I:\cmo\Resolutions\8724 Calling Special Election- Annex 30.docx-wm 1 RESOLUTION NO. 8724

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

REDLANDS CALLING SPECIAL ELECTION AND

SUBMITTING TO THE QUALIFIED ELECTORS OF

TERRITORY PROPOSED TO BE ANNEXED TO
COMMUNITY FACILITIES DISTRICT NO. 2004-1 OF THE

CITY OF REDLANDS THE QUESTION OF LEVYING

SPECIAL TAXES WITHIN TH AT TERRITORY
(ANNEXATION NO. 30)

WHEREAS, the City Council (the “City Council”) of the City of Redlands (the “City”) has heretofore conducted proceedings for the establishment of and has established Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California (the “Community Facilities District ”), and the Community Facilities District has been authorized to annually levy special taxes to pay the costs of certain services which are necessary to meet increased demands placed upon the City as a result of development; and

WHEREAS, the City Council is authorized by Article 3.5 (commencing with Section 53339) of Chapter 2.5 of Part 1 of Division 2 of Title 5 of the California Government Code, commonly known as the “Mello-Roos Community Facilities Act of 1982,” to annex territory to the Community Facilities District; and

WHEREAS, on September 2, 2025 , the City Council adopted Resolution No. 8713, a resolution of intention to annex territory to the Community Facilities District pursuant to Section 53339.2 of the California Government Code, determining that the public convenience and necessity require that certain property, consisting of approximately 12.05 acres, be annexed to the Community Facilities District and containing all of the matters prescribed by Section 53339.3 of said Code, and fixing 6:00 p.m., or as soon the reafter as the matter may be heard, on October 7, 2025, in the meeting room of the City Council as the time and place for a hearing upon said resolution; and

WHEREAS, pursuant to said resolution, the City Clerk has published and mailed notice of the time and place of said hearing as required by Section 53339.4 of said Code; and

WHEREAS, on October 7, 2025 , at the time and place of said hearing, the City Council afforded all interested persons for or against the annexation of said property to the Community Facilities District an opportunity to present testimony and to protest against the proposed annexation of said property to the Community Facilities District, and no protests, either oral or in writing, were received; and

WHEREAS, pursuant to Section 53339.7 of said Code, the City Council may now submit the question of levying a special tax within the territory proposed to be annexed to the Community Facilities District to the qualified electors within that territory.

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I:\cmo\Resolutions\8724 Calling Special Election- Annex 30.docx-wm 2 NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. Findings. The City Council finds that: (i) the foregoing recitals are true and correct and are incorporate herein by this reference ; (ii) less than 12 persons have been registered to vote within the territory proposed to be annexed to the Community Facilities District during the 90 days preceding the close of the public hearing held on October 7, 2025 , and no persons are registered to vote therein; (iii) pursuant to Section 53326 of the California Government Code, as a result of the findings set forth in clause (ii) above, the vote in the special election called by this resolution shall be by the landowners of the territory proposed to be annexed to the Community Facilities District whose property would be subject to the special taxes if they we re levied at the time of the election, and each landowner shall have one vote for each acre, or portion thereof, which he or she owns within said territory which would be subject to the proposed special taxes if they were levied at the time of the election ; and (iv) pursuant to said Section 53326, the special election must be held at least 90 days, but not more than 180 days following the date of the adoption of this resolution, unless such time periods are waived with the unanimous waiver of the qualified electors. All of the qualified electors in the territory to be annexed waived the time limits, word limit requirement for the ballot, and election formalities of the special election.

Section 2. Special Election. A special election is called for and shall be held on Tuesday, October 7, 2025, for the purpose of submitting to the qualified electors of the territory proposed to be annexed to the Community Facilities District the question of whether special taxes shall annually be levied within said territory to finance the maintenance of landscaping within the Community Facilities District, including but not limited to, parkways, open space areas, citrus groves, firebreaks, medians and street trees and the associated maintenance of bushes, shrubs and ground cover. Annexation No 30 is proposed to provide maintenance of infiltration basins, storm water treatment facilities, landscaping and street trees within lettered lots “I” and “F,” and street right-of-way adjacent to Tract Map No. 20528 , and any other public services authorized by the Mello-Roos Community Facilities Act of 1982, in the area of the Property and the Community Facilities District , the costs associated with the determination of the amount of and levy a nd collection of special taxes which will be levied to provide the services, and costs otherwise incurred in order to carry out the authorized purposes of the Community Facilities District pursuant to the Rates and Method of Apportionment of the Special Taxes, attached as Exhibit “B” to Resolution No. 8713.

Section 3. Ballot Proposition. The proposition to be submitted on October 7, 2025, to the qualified electors of the territory proposed to be annexed to the Community Facilities District shall be as follows:

PROPOSITION A: Shall Proposition A authorizing the annual levy of special taxes on taxable property in the territory proposed to be annexed (the “Property”) to Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California (the “Community Facilities District ”), to pay the costs of the maintenance of parkways, open space areas, citrus groves, firebreaks, medians and street trees and the associated maintenance of bushes, shrubs and ground cover ; and, to provide maintenance Redlands Regular Meeting of 10-07-25
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I:\cmo\Resolutions\8724 Calling Special Election- Annex 30.docx-wm 3 of infiltration basins, storm water treatment facilities, landscaping and street trees within lettered lots “I” and “F,” and street right-of-way adjacent to Tract Map No. 20528, and any other public services authorized by the Mello-Roos Community Facilities Act of 1982, in the area of the Property and the Community Facilities District, and to pay costs associated with the determination of the amount of and the levy and collection of the special taxes at the special tax rates provided for Special Tax Rate Category B and for Fiscal Year 202 6- 27, subject to annual increases beginning in Fiscal Year 202 7-28 by the greater of 2% or the percentage increase in the Consumer Price Index, as provided in the Rate and Method of Apportionment of Special Tax Community Facilities District No. 2004-1 of the City of Redlands, which is attached as Exhibit “B” to Resolution No. 8713 adopted by the City Council of the City of Redlands September 2, 2025 be approved?

Section 4. Conduct of Election. Except as otherwise provided in Section 5 hereof, said election shall be conducted by the City Clerk (the “City Clerk”) pursuant to the provisions of the California Elections Code governing elections of cities, and the provisions of Division 4 (commencing with Section 4000) of said Code, insofar as they may be applicable. The full text of the ballot for said election shall be as set forth in Exhibit “A” and shall be included in the ballot pamphlet mailed to each qualified elector pursuant to Section 5 below.

Section 5. Election Procedures. The procedures to be followed in conducting said election shall be as follows:

(a) Pursuant to Section 53326 of the California Government Code, ballots for the election shall be distributed to the qualified electors by the City Clerk by mail with return postage prepaid.

(b) Pursuant to applicable sections of the California Constitution and the California Elections Code governing the conduct of mail ballot elections, including in particular Division 4 (commencing with Section 4000) of said Code, the City Clerk shall mail or deliver to each qualified elector an official ballot in the form attached hereto as Exhibit “A,” and shall also mail or deliver to all such qualified electors a ballot pamphlet, instructions to voter, ballot title and summary, including a sample ballot identical in form to the official ballot but identified as a sample ballot, a return identification envelope with prepaid postage thereon addressed to the City Clerk for the return of voted official ballots, and a copy of Resolution No. 8713.

(c) The official ballot to be mailed by the City Clerk to each landowner -voter shall have printed or typed thereon the name of the landowner-voter and the number of votes to be voted by the landowner -voter and shall have appended to it a certifi cation to be signed by the person voting the official ballot which shall certify that the person signing the certification is the person who voted the official ballot, and if the landowner-voter is other than a natural person, that he or she is an officer of or other per son affiliated with the landowner-voter entitled to vote such official ballot, that he or she has been authorized to vote such official ballot on behalf of the landowner-voter, that in voting such official ballot it was his or her intent, as well as the intent of the landowner-voter, to vote a ll votes to which the landowner -voter is entitled based on its land ownership on the proposition set forth in the official ballot as marked thereon in the voting square Redlands Regular Meeting of 10-07-25
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I:\cmo\Resolutions\8724 Calling Special Election- Annex 30.docx-wm 4 opposite such proposition, and further certifying as to the acreage of the landowner -voter’s land ownership within the Community Facilities District.

(d) The return identification envelope delivered by the City Clerk to each landowner-voter shall have printed or typed thereon the following: the name of the land owner, the address of the landowner, a decla ration under penalty of perjury stating that the voter is the landowner or the authorized representative of the landowner entitled to vote the enclosed ballot and is the person whose name appears on the identification envelope, the printed name and signature of the voter, the address of the voter, the date of signing and place of execu tion of said declaration, and a notice that the envelope contains an official ballot and is to be opened only by the City Clerk.
(e) The information -to-voter form to be mailed by the City Clerk to the landowner-voters shall inform them that the offi cial ballots shall be returned to the City Clerk properly voted as provided thereon and with the certification appended thereto properly completed and signed in the sealed return identification envelope with the certification thereon completed and signed and all other information to be inserted thereon properly inserted and delivered to the City Clerk by five (5) o’clock p.m. on the date of the election.

(f) Upon receipt of the return identification envelopes which are returned prior to the voting deadline on the date of the election, the City Clerk shall canvass the votes cast in the election, and shall file a statement with the City Council as to the resul ts of such canvass and the election on the proposition set forth in the official ballot.

Section 6. Effective Date. This Resolution shall become effective immediately upon its adoption

ADOPTED this 7th day of October 2025.

________________________________________
Mario Saucedo, Mayor

ATTEST:

_____________________________
Jeanne Donaldson, City Clerk

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I, Jeanne Donaldson, City Clerk of the City of Redlands, do hereby certify that the foregoing Resolution was duly adopted by the City Council of said City at a regular meeting thereof held on the 7th day of October, 2025 by the following vote:

AYES:

NOES
ABSENT

ABSTAINED

Jeanne Donaldson, City Clerk

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EXHIBIT “A”

OFFICIAL BALLOT

SPECIAL ELECTION FOR
COMMUNITY FACILITIES DISTRICT NO. 2004-1

OF THE CITY OF REDLANDS

COUNTY OF SAN BERNARDINO

STATE OF CALIFORNIA
October 7, 2025

To vote, mark a cross ( + or X) in the voting square after the word “YES” or after the word “NO”. All marks otherwise made are forbidden. All distinguishing marks are forbidden and make the ballot void.

If you wrongly mark, tear, or deface this ballot, return it to the City Clerk of the City of Redlands and obtain another.

PROPOSITION A : Shall Proposition A authorizing the annual levy of special taxes on taxable property in the territory proposed to be annexed (the “Property”) to Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California (the “Community Facilities District ”), to pay the costs of the maintenance of parkways, open space areas, citrus groves, firebreaks, medians and street trees and the associated maintenance of bushes, shrubs and ground cover; and, to provide maintenance of infiltration basins, storm water treatment facilities, landscaping and street trees within lettered lots “I” and “F,” and street right -of-way adjacent to Tract Map No. 20528, and any other public services authorized by the Mello -Roos Community Facilities Act, in the area of the Property and the Community Facilities District, and to pay costs associated with the determination of the amount of and the levy and collection of the special taxes at the special tax rates provided for Special Tax Rate Category B and for Fiscal Year 2026 -27, subject to annual increases beginning in Fiscal Year 2027 -28 by the greater of 2% or the percentage increase in the Consumer Price Index, as provided in the Rate and Method of Apportionment of Special Tax Community Facilities District No. 2004-1 of the City of Redlands, which is attached as Exhibit “B” to Resolution No. 8713 adopted by the City Council of the City of Redlands September 2, 2025 be approved?

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I:\cmo\Resolutions\8725 Declaring Results of Special Election -Annex 30.docx-wm 1 RESOLUTION NO. 8725

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

DECLARING THE RESULTS OF THE SPECIAL ELECTION FOR
COMMUNITY FACILITIES DISTRICT NO. 200 4-1 OF THE CITY OF

REDLANDS ON THE PROPOSITION OF THE ANNUAL LEVY OF

SPECIAL TAXES WITHIN THE TERRITORY PROPOSED TO BE

ANNEXED TO SAID COMMUNITY FACILITIES DISTRICT TO PAY

THE COSTS OF CERTAIN SERVICES TO BE PROVIDED BY THE

COMMUNITY FACILITIES DISTRICT, DETERMINING THAT THE

TERRITORY PROPOSED TO BE ANNEXED IS ADDED TO AND PART

OF SAID COMMUNITY FACILITIES DISTRICT WITH FULL LEGAL

EFFECT, AND TAKING OTHER RELATED ACTIONS THERETO
(ANNEXATION NO. 30)

WHEREAS, the City Council (the "City Council") of the City of Redlands (the "City") has heretofore conducted proceedings for the annexation of approximately 12.05 acres of land (the “Territory”) to Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California (the "Community Facilities District"), including conducting a public hearing pursuant to Chapter 2.5 of Part 1 of Division 2 of Title 5 of the California Government Code, commonly known as the “Mello-Roos Community Facilities Act of 1982,” and specifically Section 53339.5 of the Government Code; and

WHEREAS, at the conclusion of said public hearing, the City Council adopted a resolution calling a special election for October 7, 2025 and submitting to the qualified electors of the Territory to be annexed to the Community Facilities District the question of levying special taxes within tha t Territory to pay the costs of the maintenance of landscaping within the Community Facilities District, including but not limited to , parkways, open space areas, citrus groves, firebreaks, medians and street trees and the associated maintenance of bushes, shrubs and ground cover; and maintenance of infiltration basins, storm water treatment facilities, landscaping and street trees within lettered lots “I” and “F,” and street right-of-way adjacent to Tract Map No. 20528, and any other public services authorized by the Mello-Roos Community Facilities Act of 1982, in the area of the Territory and the Community Facilities District and the costs associated with the determination of the amount of and levy and collection of spe cial taxes which will be levied to provide the services and costs otherwise incurred in order to carry out the authorized purposes of the Community Facilities District (the "Election Resolution"); and

WHEREAS, the City Council has received a statement from the City Clerk (the "City Clerk"), who pursuant to the Election Resolution was authorized to conduct such special election and act as the election official therefor, with respect to the canvass of the ballot returned and the results of said special election, certifying that at least two-thirds of the votes cast upon the proposition submitted to the qualified electors in said special election wer e in favor of such proposition.

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2 NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. Findings. The City Council finds that: (i) the foregoing recitals are true and correct and are incorporated herein by this reference; (ii) there are no registered voters residing within the Territory at the time of the close of the public hearing on October 7, 2025, and pursuant to Section 53326 of the Government Code, the vote in said special election was, therefore, to be by the landowners owning land within the Territory, with each landowner having one vote for each acre or portion thereof of land that he or she o wned within the Territory; (ii i) pursuant to said Section 53326 and the Election Resolution, the City Clerk caused to be delivered an official ballot for the special election to the owner of the land within the Territory, with return postage prepaid; (iv) said special election has been properly conducted in accordance with all statutory requirements and the provisions of the Election Resolution; (v) pursuant to said Section 53326, Meritage Homes of California, Inc., the owner of all the land within the Territory, was entitled to a total of thirteen (13) votes; (vi) said landowner returned its ballot to the City Clerk prior to the time set by the City Clerk for the close of the election on October 7, 2025; (vii) the ballot returned to the City Clerk by said landowner voted all votes of said landowner in favor of the proposition set forth therein; (viii) at least two -thirds of the votes cast in such special election on said proposition were in favor thereof, and pursuant to Sections 53328 and 53329 of the Government Code, said proposition carried; (ix) pursuant to Section 53339.8 of the Government Code, the City Council is authorized to determine that the Territory to be annexed has been added to and become a part of the Community Facilities District with full legal effect; and (x) the City Council is also authorized, pursuant to said Section 53339.8, to annually levy special taxes within the Territory to pay the costs of the services to be provided by the Community Facilities District.

Section 2. Declaration of Results. At least two-thirds of the votes voted in the special election on the proposition of the annual levy of special taxes within the Territory to pay the costs of the services to be provided by the Community Facilities District were voted in favor thereof, and such proposition carried.

Section 3. Annexation. The Territory is annexed and added to and is a part of the Community Facilities District with full legal effect, and the City Council shall annually levy special taxes within the Territory at the rates specified in Resolution No. 8713 adopted by the City Council on September 2, 2025, to pay costs of certain services to be provided by the Community Facilities District. The boundaries of the Territory are shown on the map entitled, “Annexation Map No. 30, Community Facilities District No. 200 4-1 of the City of Redlands, San Bernardino County, State of California,” which was recorded on September 4, 2025, at Page 59 of Book 92 of Maps of Assessments and Community Facilities Districts, in the office of the County Recorder of the County of San Bernardino as Document No. 2025-0213946.

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3 Section 4 . Pursuant to Section 53339.8 of the Government Code and Section 3117.5 of the Streets and Highways Code, the City Clerk shall cause to be filed with the County Recorder of the County of San Bernardino an amendment of the notice of special tax lien.

Section 5. This Resolution shall become effective immediately upon its adoption.

ADOPTED this 7th day of October 2025.

________________________________________
Mario Saucedo, Mayor

ATTEST:

_____________________________
Jeanne Donaldson, City Clerk

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CERTIFICATION

I, Jeanne Donaldson, City Clerk of the City of Redlands, do hereby certify that the foregoing resolution was regularly adopted by the City Council of said City at a regular meeting of said Council duly held on the 7th day of October, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

_______________________________________
Jeanne Donaldson, City Clerk

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CFD 2004-1 Annexations List

In August 2004 Council approved the establishment of community facilities district (CFD) No. 2004-1, for Tract No. 16408, the Centex tract located at the southwest corner of Fifth Avenue and Wabash Avenue in the City of Redlands. The CFD was developed to cover the ongoing cost of maintenance of street trees, citrus groves landscaping and other appurtenances located along Fifth Avenue and Wabash Avenue.

In May 2006 Council approved Annexation No. 1 (Tract No. 16287) to the CFD, located at Occidental Drive and Crystal Court for the maintenance of landscaping and water quality treatment devices in the open space lots. During this last year, Annexation No. 1 subdivided the properties on site from two lots to twelve lots.

Annexation No. 2 (Tentative Tract No. 16586), located north of I-10 and both sides of the proposed Wabash Street alignment has been on hold since October 2006.

In July 2006 Council approved Annexation No. 3 (Tentative Tract No. 17253) to the CFD, located at the southwest corner of Lugonia Avenue and Church Street for the maintenance of the landscape and the associated irrigation equipment on Lugonia Avenue parkway frontages. This project has not yet begun construction.

In October 2008 Council approved Annexation No. 4 (Parcel Map No. 17353) to the CFD, located at Ford Street and Interstate 10 for the maintenance of the landscape in the median island and the associated irrigation equipment.

In October 2008 Council approved Annexation No. 5 (Commission Review and Approval No. 826) to the CFD, located at California Street and Orange Tree Lane for the maintenance of the landscape in the median island and the associated irrigation equipment on California Street and the parkway frontages along both streets.

Annexation No. 6 (Tract No 14790 -1), located adjacent to Sunset Hills Lane, west of Alessandro Road did not receive sufficient votes needed to annex into the CFD in June 2009.

Annexation No. 7 (Parcel 2 of Parcel Map No. 15573), located at the northeast corner of San Bernardino Avenue and Mountain View Avenue , has been on hold since February 2011.

In February 2011 Council approved Annexation No. 8 (Tract No. 16806) to the CFD, located at southeast corner of Pennsylvania Avenue and Texas Street for the maintenance of the landscape and the associated irrigation equipment on Pennsylvania Avenue and Texas Street parkway frontages. This project has not yet begun construction.

In November 2012 Council approved Annexation No. 9 (Parcel Map No, 18208) to the CFD located at the southeast corner of Redlands Boulevard and Nevada Street for the maintenance of landscaping and the associated irrigation equipment on Redlands Redlands Regular Meeting of 10-07-25
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Boulevard and Nevada Street parkway frontages and the Redlands Boulevard raised center median.

Annexation No. 10 (Tract No. 18762-1), located at the northeast corner of Orange Street and Lugonia Avenue, has been completed since July 2016. Annexation No. 10 is dormant because the property owners have agreed to be responsible for all landscaping and irrigation efforts themselves; therefore the annexations are not being assessed.

In June 2014 Council approved Annexation No. 11 (Parcel Map No. 19371) to the CFD located at the northwest corner of Lugonia Avenue and Wabash Avenue for the maintenance of landscaping and the associated irrigation equipment on Lugonia Avenue and Wabash Avenue Street parkway frontages. Annexation No. 11 is dormant because the property owners have agreed to be responsible for all landscaping and irrigation efforts themselves; therefore the annexations are not being assessed.

In June 2014 Council approved Annexation No. 12 (Tract Map Nos. 16465 and 16627) to the CFD located at the southwest and southeast corners of Pioneer Avenue and Judson Street, respectively, for the maintenance of landscaping and the associated irrigation equipment on Pi oneer Avenue and Judson Street parkway frontages , maintenance of landscaping and water quality treatment devices in the open space lots , and for the maintenance of landscaping and the associated irrigation equipment on the common area lots. Annexation No. 12a ( Tract No. 16465 ) is nearly complete. A 50% assessment is being proposed to establish a reserve fund. Annexation No. 12b was completed in July 2016 and is being assessed. Annexation No. 12c (Tract Map Nos. 18979 and 19975) located east of Tract Map No. 16627 and between Pioneer Avenue and Pennsylvania Avenue was approved by City Council in June 2016. A 50 % assessment is being proposed to establish a reserve fund. Annexation No. 12d (Tract Map No. 20079) was approved by Council in May 2018. A 50% assessment is being proposed to establish a reserve fund.

In June 2014 Council approve d Annexation No. 13 (Tract Map No. 18882) to the CFD located at the southwest corner of San Bernardino Avenue and Dearborn Street, respectively, for the maintenance of landscaping and the associated irrigation equipment on San Bernardino Avenue and Dearborn Street parkway frontages and for the maintenance of landscaping and the associated irrigation equipment on the common area lots with the exception of Lot B . Annexation No. 13 is dormant because the property owners have agreed to be responsible for all landscaping and irrigation efforts themselves; therefore the annexation is not being assessed.

In September 2015 Council approved Annexation No. 14 (Parcel Map No. 19496) to the CFD located at the northeast corner of California Street and Lugonia Avenue for the maintenance of landscaping and associated irrigation equipment on the California Street center median. The maintenance of landscaping and associated irrigation equipment on California Street and Lugonia Avenue parkway frontages will be maintained by the property owner and will not be assessed.

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In December 2017 Council approved Annexation No. 15 (Parcel Map No. 18535-1) to the CFD located at the northwest corner of Eureka Street and Stuart Avenue for the maintenance of street trees, landscaping and irrigation in the rights-of-way and landscape maintenance along the property frontage . Annexation No. 15 will be dormant because the property owners have agreed to be responsible for all landscaping and irrigation efforts themselves; therefore the annexation is not being assessed.

In April 2017 Co uncil approved Annexation No, 16 (Tract Map No. 18988 ) to the CFD located on the north side of Pioneer Avenue, east of Texas Street for the maintenance of parks, slopes, parkways, median, open space, shade and seating structures, and monuments within and adjacent to said tract.

In July 2017 Council approved Annexation No. 17 (Tract Map No. 17022) to the CFD located at the northeast corner of Pioneer Avenue and Texas Street for the maintenance of slopes, parkways, open space and citrus trees within and adjacent to the tract . This project has not yet begun construction.

In May 2018 Council approved Annexation No. 18 (Parcel Map No. 19465) to the CFD located at the southeast corner of Alabama Street and Park Avenue for the maintenance of street trees, landscaping and irrigation in the rights-of-way and landscape maintenance easement along the property frontage within and in the parcel map. The maintenance of landscaping and associated irrigation equipment on Alabama Street and Park Avenue parkway frontages and landscape maintenance easement will be maintained by the property owner and will not be assessed.

In January 2020 Council approved Annexation No. 19 (Tract Map No.19942) to the CFD located at the northeast corner of Wabash Avenue and Sylvan Boulevard for the maintenance of parks, slopes, parkways, and open space within and adjacent to the tract.

In May 2019 Council approved Annexation No. 20 (Tract Map No. 19 956) to the CFD located at the southeast corner of Wabash Avenue and Citrus Avenue for the maintenance of slopes, parkways, and open space within and adjacent to the tract.

In September 2019 City Council approved Annexation No. 21 (Tract Map No. 20126) to the CFD located on the north side of Lugonia Avenue , south of Pennsylvania Avenue, east of Judson Street for the maintenance of parks, slopes, parkways, open space, and citrus groves within and adjacent to the tract.

In September 2020 City Council approved Annexation No. 22 (Parcel Map No. 19981) to the CFD located at the northwest corner of Alabama Street and Park Avenue for the maintenance of parkways.

In April 2021 City Council approved Annexat ion No. 23 (Parcel Map No. 18536) to the CFD located at the southwest Corner of Stuart Avenue and Eureka Street for maintenance of parkways.

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In January 2021 City Council approved Annexation No. 24 (CUP No. 1129) to the CFD located at the southeast corner of Eureka Street and Stuart Avenue for the maintenance of parkways.

In June 2023 City Council approved Annexation No. 25 (Tract Map No. 20065) located on the south side of East Highland Avenue and west of Redlands Street for maintenance of infiltration trenches, infiltration basins, storm drain facilities, landscaping, and street trees.

In March 2022 City Council approved Annexation No. 26 (Tract Map No. 20257) to the CFD located at the northwest corner of San Bernardino Avenue and Texas Street for the maintenance of perimeter lettered lots, retention basins, and street trees.

In October 2022 City Council approved Annexation No. 27 (Planned Development No. 4) to the CFD located at the north east corner of Mountain View Avenue and I-10 for maintenance of public trails and trail fences.

Annexation No. 2 9 (Tentative Tract Map No. 20 336), located on the north side of Domestic Avenue approximately 700 feet west of Texas Street, was approved by Council February, 2024.

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17942.00056\44170497.1

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

Jeanne Donaldson
City Clerk
City of Redlands
P.O. Box 3005
Redlands, CA 92373

EXEMPT FROM FILING FEES PURSUANT TO GOVERNMENT CODE SECTION 6103_______ _______ SPACE ABOVE THIS LINE RESERVED FOR RECORDER’S USE

AMENDMENT TO NOTICE OF SPECIAL TAX LIEN
(Annexation of Territory - Annexation No. 30)

Pursuant to the requirements of Sections 3114.5 and 3117.5 of the Streets and Highways Code and Section 53339.8(b) of the Government Code, the undersigned City Clerk of the City of Redlands, County of San Bernardino, State of California, hereby gives notice that a lien to secure payment of special taxes which the City Council of the City of Redlands, County of San Bernardino, State of California, is authorized to levy is hereby imposed. The special taxes secured by this lien are authorized to be levied for the purpose of paying the costs of services to be provided for the maintenance of landscaping within the Community Facilities District (as defined below), including but not limited to, parkways, open space areas, citrus groves, firebreaks, medians and street trees and the associated maintenance of bushes, shrubs and ground cover; and, the maintenance of infiltration basins, storm water treatment facilities, landscaping and street trees within lettered lots “I” and “F,” and street right-of-way adjacent to Tract Map No. 20528, and any other public services authorized by the Mello-Roos Community Facilities Act of 1982, in the area of the property and the Community Facilities District No. 2004 -1 of the City of Redlands, County of San Bernardino, State of California (the "Community Facilities District"), and shall also finance costs associated with the determination of the amount and levy and collection of s pecial taxes which are levied to provide such services and costs otherwise incurred in order to carry out the authorized purposes of the Community Facilities District as more fully described in Exhibit "A" attached hereto.

The special taxes are authorized to be levied within and for the Community Facilities District, which was previously formed, including certain parcels of property which have been added thereto by annexation proceedings which have now been completed. The lien of the special taxes is a continuing lien which shall secure each annual levy of the special taxes and shall continue in force and effect until the special tax obligation is prepaid, permanently satisfied, and canceled in accordance with law or until Redlands Regular Meeting of 10-07-25
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17942.00056\44170497.1

-2-

the special taxes cease to be levied and a notice of cessation of special tax is recorded in accordance with Section 53330.5 of the Government Code.

The name(s) of the owner(s) and the assessor’s parcel numbers of the parcels of property which have been annexed and added to the Community Facilities District (the "Annexed Territory") and which are not exempt from the special taxes as they appear on the latest secured assessment roll as of the date of recording of this notice are set forth in Exhibit "C" attached hereto.

The rates, method of apportionment, and manner of collection of the authorized special taxes are as set forth in the Rates and Method of Apportionment of Special Tax For Community Facilities District No. 2004-1 of the City of Redlands attached hereto as Exhibit "B ." The Annexed Territory shall be levied at the special tax rates provided for Special Tax Rate Category B, as set forth in Exhibit “B” attached hereto and for Fiscal Year 2026-27, and each Fiscal Year thereafter, assessed at the rate set forth in Table 2 in Exhibit “B” attached hereto, subject to annual increases beginning in Fiscal Year 2027-28 by the greater of 2% or the percentage increase in the Consumer Price Index as determined pursuant to the method of apportioning such special taxes set forth in said Exhibit “B” and Resolution No. 8713 adopted on September 2, 2025 . There are no provisions under which the special tax obligation may be prepaid.

Notice is further given that upon the recording of this notice in the office of the County Recorder, the obligation to pay the levies of the Special Taxes for the Annexed Territory shall become a lien upon all nonexempt real property within the Annexed Territory in accordance with Section 3115.5 of the Streets and Highways Code.

Reference is made to the map entitled Boundaries of Community Facilities District No. 2004 -1 recorded on May 18, 2004, in Book 76 of Maps of Assessment and Community Facilities Districts, at page 94, and as Instrument No. 2004 -0347327 in the office of the County Recorder for the County of San Bernardino, State of California; the map entitled Annexation Map No. 1 of Community Facilities District No. 2004-1 recorded on February 22, 2006 in Book 80 of Maps of Assessment and Community Facilities Districts, at page 5, and as Instrument No. 2006 -0124242; the map entitled Annexation Map No. 3 of Community Facilities District No. 2004-1 recorded on May 9, 2008 in Book 83 of Maps of Assessment and Community Facilities Districts, at page 91, and as Instrument No. 20 08-0210249; the map entitled Annexation Map No. 4 of Community Facilities District No. 2004 -1 recorded on September 10, 2008 in Book 84 of Maps of Assessment and Community Facilities Districts, at page 17, and as Instrument No. 2008 - 0411618; the map entitl ed Annexation Map No. 5 of Community Facilities District No. 2004-1 recorded September 10, 2008 in Book 84, at page 18, and as Instrument No. 2008- 0411643; the map entitled Annexation Map No. 8 of Community Facilities District No. 2004-1 recorded on January 7, 2011 in Book 84 of Maps of Assessment and Community Facilities Districts, at page 100, and as Instrument No. 2011 -0010487; the map entitled Annexation Map No. 9 of Community Facilities District No. 2004 -1 recorded on April 6, 2012 in Book 85 of Maps o f Assessment and Community Facilities Districts, at page 30, and as Instrument No. 2012 -0131767 in the office of said County Recorder ; the map Redlands Regular Meeting of 10-07-25
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entitled Annexation Map No. 11 of Community Facilities District No. 2004-1 recorded on May 21, 2014 in Book 86 of Maps of Assessment and Community Facilities Districts, at page 19, and as Instrument No. 2014 -0183939; the map entitled Annexation Map No. 12 of Community Facilities District No. 2004 -1 recorded on May 21, 2014 in Book 86 of Maps of Assessment and Community Facilities Districts, at page 20-21, and as Instrument No. 2014 -0183954; the map entitled Annexatio n Map No. 13 of Community Facilities District No. 2004 -1 recorded on May 21, 2014 in Book 86 of Maps of Assessment and Community Facilities Districts, at page 22, and as Instrument No. 2014 -018396; the map entitled Annexation Map No. 14 of Community Facilities District No. 2004-1 recorded on August 4, 2015 in Book 86 of Maps of Assessment and Community Facilities Districts, at page 90; the map entitled Annexation Map No. 16 of Community Facilities District No. 2004-1 recorded on March 14, 2017 in Book 87 of Maps of Assessment and Community Facilities Districts, at page 40; the map entitled Annexation Map No. 12C of Community Facilities District No. 2004-1 recorded on May 11, 2017 in Book 87 of Maps of Assessment and Community Facilities Districts, at page 48, the map entitled Annexation Map No. 17 of Community Facilities District No. 2004 -1 recorded on June 21, 2017 in Book 87 of Maps of Assessment and Community Facilities Districts, at page 53, the map entitled Annexation Map No. 15 of Community Facilities District No. 2004 -1 recorded on November 16, 2017 in Book 87 of Maps of Assessment and Community Facilities Districts, at page 71 in the office of the County Recorder of the County of San Bernardino, the map entitled Annexation Map No. 18 of Community Facilities District No. 2004-1 recorded on March 13, 2018 in Book 87 of Maps of Assessment and Community Facilities Districts, at page 84 in the office of the County Recorder of the County of San Bernardino , the map entitled Annexation Map No. 12D of Community Facilities District No. 2004 -1 recorded on April 17, 2018 in Book 87 of Maps of Assessment and Community Facilities Districts, at page 87 in the office of the County Recorder of the County of San Bernardino, the map entitled Annexation Map No. 20 of Community Facilities District No. 2004-1 recorded on April 23, 2019 in Book 88 of Maps of Assessment and Community Facilities Di stricts, at page 27 in the office of the County Recorder of the County of San Bernardino , the map entitled Annexation Map No. 21 of Community Facilities District No. 2004-1 recorded on July 30, 2019 in Book 88 of Maps of Assessment and Community Facilities Districts, at page 37 in the office of the County Recorder of the County of San Bernardino, map entitled Annexation Map No. 1 9 of Community Facilities District No. 2004 -1 recorded on December 19, 2019 in Book 89 of Maps of Assessment and Community Facilities Districts, at page 10, the map entitled Annexation Map No. 22 of Community Facilities District No. 2004-1 recorded on May 21, 2020 in Book 89 of Maps of Assessment and Community Facilities Districts, at page 18 in the office of the County Recorder of the County of San Bernardino, the map entitled Annexation Map No. 24 of Community Facilities District No. 2004-1 recorded on December 8, 2020 in Book 89 of Maps of Assessment and Community Facilities Districts, at page 43 in the office of the County Recorder of the County of San Bernardino, the map entitled Annexation Map No. 23 of Community Facilities District No. 2004-1 recorded on March 11, 2021, in Book 89 of Maps of Assessment and Community Facilities Districts, at p age 61 in the office of the County Recorder of the County of San Bernardino, the map entitled Annexation Map No. 26 of Community Facilities District No. 2004-1 recorded on February 3, 2022, in Book 90 of Maps of Assessment and Community Facilities Districts, at page 5 in the office of the County Recorder of the County of San Redlands Regular Meeting of 10-07-25
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Bernardino, the map entitled Annexation Map No. 27 of Community Facilities District No. 2004-1 recorded on September 19, 2022, in Book 90 of Maps of Assessment and Community Facilities Districts, at page 58 in the office of the County Recorder of the County of San Bernardino, the map entitled Annexation Map No. 25 of Community Facilities District No. 2004-1 recorded on May 24, 2023, in Book 91 of Assessment Maps, at page 14 in the office of the County Recorder of the County of San Bernardino, the map entitled Annexation Map No. 29 of Community Facilities District No. 2004-1 recorded on January 27, 2024, in Book 91 of Assessment Maps, at page 36 in the office of the County Recorder of the County of San Bernardino , the map entitled Annexation Map No. 28 of Community Facilities District No. 2004-1 recorded on September 4, 2025, in Book 92 of Assessment Maps, at page 58 in the office of the County Recorder of the County of San Bernardino, and the map entitled Annexation Map No. 30 of Community Facilities District No. 2004-1 recorded on September 4, 2025, in Book 92 of Assessment Maps, at page 59 in the office of the County Recorder of the County of San Bernardino, which maps are the boundary maps of the Community Facilities District, including the Annexed Territory.

This Amendment to Notice of Special Tax Lien amends the Notice of Special Tax Lien that was recorded on June 24, 2005 as Instrument No. 2004 -0449169 in said Official Records.

For further information concerning the current and estimated future tax liability of owners or purchasers of real property subject to this special tax lien, interested persons should contact the Office of the City Attorney of the City of Redlands, 35 Cajon Street, Redlands, California, telephone number (909) 798-7595.

Dated: October ____, 2025.

_________________________________________

JEANNE DONALDSON

CITY CLERK OF THE CITY OF REDLANDS
Redlands Regular Meeting of 10-07-25
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EXHIBIT "A"

COMMUNITY FACILITIES DISTRICT NO. 2004-1
OF

CITY OF REDLANDS

DESCRIPTION OF SERVICES TO BE PROVIDED

The types of services to be provided within and by the Community Facilities District and the Annexed Territory are described as follows:

The Community Facilities District shall provide and finance the costs of the maintenance of landscaping within the Community Facilities District, including but not limited to, parkways, open space areas, citrus groves, firebreaks, medians and street trees and the associated maintenance of bushes, shrubs and ground cover; and, the maintenance of infiltration basins, storm water treatment facilities, landscaping and street trees within lettered lots “I” and “F,” and street right-of-way adjacent to Tract Map No. 20528, and any other public services authorized by the Act, in the area of the Property and the Community Facilities District , and shall also finance costs associated with the determination of the amount of and the levy and collection of special taxes which are levied to provide such services and costs otherwise incurred in order to carry out the authorized purposes of the Community Facilities District.

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EXHIBIT "B"

RATES AND METHOD OF APPORTIONMENT OF SPECIAL TAX FOR
COMMUNITY FACILITIES DISTRICT NO. 2004-1

OF THE CITY OF REDLANDS

A Special Tax (the “Special Tax”) shall be levied on and collected from each Parcel of Taxable Property (defined below) in Community Facilities District No. 2004 -1 (the “District”), in each Fiscal Year, (defined below), commencing in the Fiscal Year beginning July 1, 2004, in an amount determined by the City Council of the City of Redlands, acting in its cap acity, as the legislative body of the District (hereinafter as the “Council”), by applying the rate and method of apportionment set forth below. All of the real property in the District, unless exempted by law or by the provisions herein, shall be taxed f or the purposes, to the extent, and in the manner provided herein.

A. DEFINITIONS

“Additional Maintenance” means the maintenance of landscaping for Parcels assigned to a Special Tax Rate Category in addition to the Basic Maintenance , including, but not limited to, the maintenance of significant open space, citrus groves, and firebreaks and extensive medians and parkways. “Additional Maintenance Rate Per Benefit Unit” means the Special Tax Rate per Benefit Unit that will be levied in any Fiscal Year on Parcels of Taxable Property assigned to a Special Tax Rate Category to pay the cost of Additional Maintenance, if any, for such Parcels, including, but not limited to, the City’s administrative costs in levying and collecting the Special Tax and managing and administering the Additional Maintenance in such Fiscal Year. “Basic Maintenance” means the normal maintenance of basic landscaping within the District, including, but not limited to, parkways, open space areas, medians and street trees and the associated maintenance of bushes, shrubs and ground cover. “Base Rate Per Benefit Unit” means the Special Tax Rate per Benefit Unit that will be levied in any Fiscal Year on all Parcels of Taxable Property in the District to pay the estimated cost of the Basic Maintenance, including, but not limited to, the City’s administrative costs in levy ing and collecting the Special Tax and managing and administering the Basic Maintenance in such Fiscal Year.