“Benefit Unit” means a Single -family residential lot or dwelling unit or the equivalent. Commercial property is assigned Benefit Units based on acreage with the basis being four (4) Benefit Units per acre, consistent with the average residential density in the City. Industrial Property is assigned Benefit Units based on acreage with the basis being two (2) Benefit Units per acre. Multi -family property is assigned 60 percent of one Benefit Unit per dwelling unit and Religious Property is assigned two (2) Benefit Units per acre.
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“City” means the City of Redlands.
“Council” has the meaning set forth in the preamble.
“Commercial Property” means any Parcel that is used for the purpose of selling, distributing or furnishing a product or service.
“Development” means any approved development and/or improvement of property resulting in the recordation of a final map or the issuance of a building permit.
“District” has the meaning set forth in the preamble.
“Exempt Property” means property that is exempt from the levy of the Special Tax, including all publicly owned or dedicated property, sliver parcels, common lots, open space and any other property that cannot be developed.
“Fiscal Year” means the period from and including July 1 st of any year to and including the following June 30th.
“Industrial Property” means any Parcel that is used for the purpose of manufacturing a product.
“Land Use Category” means any of the categories contained in Table 1 to which Parcels of Taxable Property are assigned consistent with the land use approvals that have been received or proposed for the Parcel as of March 1 preceding the beginning of a Fiscal Year.
“Maximum Special Tax Rate(s)” means the Maximum Special Tax Rate(s) per Benefit Unit for Parcels in all Special Tax Rate Categories that can be levied by the Council in any Fiscal Year as determined pursuant to Section C . The Maximum Special Tax Rates per Benefit Unit for Parcels in all Special Tax Rate Categories , including the Base Rate Per Benefit Unit and the Additional Maintenance Rate Per Benefit Unit, as set forth in Table 2, shall be increased by the percentage increase in the Consumer Price Index (All Items) for Los Angeles – Riverside – Orange County (1982-84 = 100) since the beginning of the preceding Fiscal Year, or by two percent (2%), whichever is greater, on July 1, 2005 for Fiscal Year 2005 -06 and on each subsequent July 1 for the Fiscal Year then commencing.
“Multi-family Residential Property” means any Parcel of residential property that consists of a building or buildings comprised of attached residential units available for rental, but not purchase, by the general public and under common ownership and/or management.
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“Parcel” means a lot or Parcel of land that is identified by an Assessor’s Parcel Number in the Tax Assessment Roll of the County Assessor of the County of San Bernardino.
“Religious Property” means any Parcel used as a place of worship or for other religious activities.
“Single-family Residential Property” means any Parcel of residential property that is or will be improved with a building comprised of attached or detached residential units available for purchase or rent by the general public.
“Special Tax(es)” means the Special Tax to be levied in each Fiscal Year on each Parcel of Taxable Property.
“Special Tax Rate Category” means any of the categories identified in Table 2 to which Parcels of Taxable Property in a Development are assigned based on the cost of the Basic Maintenance and the cost of the Additional Maintenance, if any, which will be provided to such Parcels.
“Taxable Property” means Parcels that are not Exempt Property.
B. ASSIGNMENT TO LAND USE CATEGORY
Parcels of Taxable Property in a Development shall be assigned to the appropriate Land Use Category contained in Table 1. Such Parcels shall also be assigned to the appropriate Special Tax Rate Category contained in Table 2, based on the estimated cost for providing the Additional Maintenance, if any, to the Development. The Special Tax shall be levied upon and collected from each such Parcel for each Fiscal Year based on the Benefit Units which are assigned to the Parcel as a result of its assignment to the appropriate Land Use Category and Special Tax Rate Category, as provided in Sections C and D.
TABLE 1
Land Use Category
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Land Use Category
Description
Benefit Unit(s)
1 Single-family
Residential
One (1) / Residence
2 Commercial
Five (5) / Acre
3 Industrial
Two (2) / Acre
4 Multi-family
Residential
Six tenths (0.6) / Residential Unit
5 Religious Property Two (2) / Acre
C. MAXIMUM SPECIAL TAX RATES
The Maximum Special Tax Rate per Benefit Unit for each Parcel for each Fiscal Year shall be the total of the Base Rate Per Benefit Unit plus the Additional Maintenance Rate Per Benefit Unit for the Special Tax Rate Category to which the Parcel is assigned. For Fiscal Year 2004-05 the Base Rate Per Benefit Unit and the Additional Maintenance Rate Per Benefit Unit for each Special Tax Category shall be the amounts set forth in Table 2 for such Special Tax Rate Category. The Base Rates Per Benefit Unit and the Additional Maintenance Rates Per Benefit Unit for all Parcels in all Special Tax Rate Categories shall be increased by the percentage increase in the Consumer Price Index (All Items) for Los Angeles – Riverside – Orange County (1982-84 = 100) since the beginning of the preceding Fiscal Year, or by two percent (2%), whichever is greater, on July 1, 2005 for Fiscal Year 2005- 06 and on each subsequent July 1 for the Fiscal Year then commencing.
TABLE 2
Maximum Special Tax Rates
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Maximum Rates Per Benefit Unit
Special Tax Additional
Rate Category Base Rate Maintenance Rate
A $250 $0
B $250 $100
C $250 $200
D $250 $300
E $250 $400
F $250 $500
G $250 $600
H $250 $700
I $250 $800
J $250 $900
K $250 $1,000
L $250 $1,100
M $250 $1,200
N $250 $1,300
O $250 $1,400
P $250 $1,500
Q $250 $1,600
R $250 $1,700
S $250 $1,800
T $250 $1,900
U $250 $2,000
V $250 $2,100
W $250 $2,200
X $250 $2,300
Y $250 $2,400
Z $250 $2,500
The Parcels which are to be included in the District at the time of its formation and which are identified in Table 3 shall be assigned to the Land Use Category and the Special Tax Rate Category specified in Table 3.
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TABLE 3
Assignment to Land Use Category
and Special Tax Rate Category
Land Use Special Tax Rate
Tract No. Category Category
16408 One (1) K
D. METHOD OF APPORTIONMENT AND LEVY OF ANNUAL SPECIAL
TAX
For each Fiscal Year, commencing with Fiscal Year 2004-05, the Council shall (a) determine the cost of providing the Basic Maintenance in the District and the amount of the Base Rate Per Benefit Unit to be levied on Parcels of Taxable Property in the District to pay the cost of the Basic Maintenance; (b) determine the cost of providing the Additional Maintenance , if any, for each Special Tax Rate Category, as then applicable, and the amount of the Additional Maintenance Rate Per Benefit Unit, if any, to be levied on Parcels of Taxable Property in each Special Tax Rate Category to pay the cost the Additional Maintenance therefor ; and (c) levy the Special Tax on all Parcels of Taxable Property in each Special Tax Rate Category, as then applicable. The amount of the Special Tax to be levied on any Parcel of Taxable Property in any Fiscal Year shall be determined by multiplying the Benefit Units for the Parcel, depending on the Land Use Category to which it is assigned, by the Base Rate Per Benefit Unit and the Additional Maintenance Rate Per Benefit Unit, if any, determined pursuant to clauses (a) and (b) above, for the Special Tax Rate Category to which the Parcel is assigned.
No Special Tax shall be levied on property which, at the time of adoption of the Resolution of Formation for the District, is Exempt Property.
E. FUTURE ANNEXATIONS
It is anticipated that additional properties will be annexed to the District from time to time. As each annexation is proposed, an analysis will be prepared to determine the types and area of landscaping to be maintained, i.e., Basic Maintenance and/or Additional Maintenance, if any, and the estimated annual cost of providing the Additional Maintenance, if any, to the property. Based on this analysis, the property to be annexed will be assigned to the appropriate Special Tax Rate Category contained in Table 2.
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EXHIBIT "C"
COMMUNITY FACILITIES DISTRICT NO. 2004-1
OF
THE CITY OF REDLANDS
ANNEXED TERRITORY OWNERSHIP LIST
San Bernardino County
Assessor's Parcel Number Owners
(APN)
0167-061-01-0000 Meritage Homes of California, Inc.
0167-061-03-0000 Meritage Homes of California, Inc.
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City Council Meeting L. 1.
DATE: 10/07/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of Ordinance No. 2990 authorizing an amendment to the contract between the City Council of the City of Redlands and the Board of Administration of the California Public Employees' Retirement System (Human Resources/Risk Management Director Meteau)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move that the City Council introduce Ordinance No. 2990.
RECOMMENDATION:
Staff recommends the City Council introduce Ordinance No. 2990 and adopt the Ordinance at a subsequent meeting.
DISCUSSION:
At the regular meeting of September 16, 2025, the City Council adopted a Resolution of Intention as the initial step in the formal contract amendment process with the Board of Administration of the California Public Employees' Retirement System (CalPERS). The proposed amendment seeks to remove the current language excluding hourly employees from CalPERS membership, which is currently embedded in the contract between the City and the CalPERS Board of Administration. The next step in the process is for the City to introduce and adopt an Ordinance authorizing the amendment to the contract, which then allows CalPERS to proceed with the preparation of the final amendment documents for consideration at a future City Council meeting.
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Once the contract amendment is in effect, staff will utilize exclusion criteria under Government Code Section 20305. This provision allows a public agency to exclude employees based on specific service thresholds, provided those employees do not have prior CalPERS membership. It is CalPERS' recommendation to remove the exclusion and utilize Government Code section 20305.
Under Government Code Section 20305, CalPERS membership would be triggered once an employee completes either:
125 days of service if employed on a per diem basis, or 1,000 hours of service if employed on a basis other than per diem, within a single fiscal year.
This change aligns the City with standard CalPERS eligibility rules and provides a consistent framework for determining membership eligibility for hourly employees.
ALTERNATIVES:
The City Council may choose to take no action. However, this would result in no changes to the City's contract with CalPERS, and would not consider the recommendation provided directly by CalPERS.
STRATEGIC PLAN:
Not applicable.
SUBMITTED BY:
Robert Meteau, Human Resources/Risk Management Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Kisha McDonald
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Attachments
Ordinance No. 2990
Exhibit A - Contract Amendment
Certificate of Compliance With Government Code Section 7507 Redlands Regular Meeting of 10-07-25
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2990 Authorizing an amendment to the contract with CalPERS.docx-ms 1 ORDINANCE NO. 2990
AN ORDINANCE OF THE CITY OF REDLANDS AUTHORIZING AN
AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF THE
CITY OF REDLANDS AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM
WHEREAS, it is the desire of the City Council of the City of Redlands to amend its contract with the Board of Administration of the California Public Employees’ Retirement System (CalPERS) to remove language within its contract that excludes hourly employees from CalPERS membership; and
WHEREAS, at its regular meeting of September 16, 2025, the City Council of the City of Redlands adopted a Resolution of Intention to initiate the contract amendment process with the Board of Administration of the California Public Employees’ Retirement System for the above stated purpose;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDLANDS DOES ORDAIN AS FOLLOWS:
Section 1.
That an amendment to the contract between the City Council of the City of Redlands and the Board of Administration of the California Public Employees' Retirement System is hereby authorized, a copy of said amendment being attached hereto, marked Exhibit “A,” and by such reference made a part hereof as though herein set out in full.
Section 2
. The Mayor of the City of Redlands is hereby authorized, empowered, and directed to execute said amendment for and on behalf of said agency.
Section 3. This ordinance shall take effect thirty (30) days after the date of its adoption, and prior to the expiration of fourteen (14) days from the passage thereof shall be published at least once in the Redlands Daily Facts, a newspaper of general circulation, published and circulated in the City of Redlands and thenceforth and thereafter the same shall be in full force and effect.
Mario Saucedo, Mayor
ATTEST:
Jeanne Donaldson, City Clerk
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2990 Authorizing an amendment to the contract with CalPERS.docx-ms 2 I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing ordinance was duly adopted by the City Council at a regular meeting thereof held on the 21st day of October, 2025.
AYES:
NOES:
ABSTAIN:
ABSENT:
Jeanne Donaldson, City Clerk
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CalPERS-CON-12A Page 1 of 1
California Public Employees’ Retirement System www.calpers.ca.gov Financial Office | Pension Contracts & Prefunding Programs Division 888 CalPERS (or 888-225-7377) P.O. Box 942715, Sacramento, CA 94229-2715 TTY: (877) 249-7442
Certification of Compliance with
Government Code Section 7507
I hereby certify that in accordance with Government Code section 7507, the future annual costs as determined by the California Public Employees’ Retirement System for the increase or change in retirement benefit(s) have been made public at a public meeting of the of the
(governing body) (public agency)
on
(date)
which is at least two weeks prior to the adoption of the Resolution / Ordinance. Adoption of the retirement benefit increase or change will not be placed on the consent calendar.
Clerk/Secretary
Title
Date
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City Council Meeting L. 2.
DATE: 10/07/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of a Non-Professional Services Agreement with Sentry Equipment for the Wastewater Treatment Plant Secondary Clarifier Rehabilitation Project for an amount not-to-exceed $529,337.60, and determination that the project is categorically exempt from environmental review pursuant to Section 15302(c) of the State's Guidelines for Implementing the California
Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
MOTION(S):
If City Council determines the staff recommendation is appropriate, the following motions are provided:
I move that City Council determine that the Wastewater Treatment Plant Secondary Clarifier Rehabilitation Project is exempt from environmental review in accordance with Section 15302(c) of the State's guidelines implementing the California Environmental Quality Act; and
1. I move to approve the Non-Professional Services Agreement with Sentry Equipment for the Wastewater Treatment Plant Secondary Clarifier Rehabilitation Project for an amount not-to-exceed $529,337.60.
2. RECOMMENDATION:
Staff recommends that City Council determine that the Wastewater Treatment Plant Secondary Clarifier Rehabilitation Project is exempt from environmental review in accordance with Section 15302(c) of the State’s Guidelines Implementing the California Environmental Quality Act. Staff further recommends that City Council approve the Non-Professional Services Agreement with Sentry Equipment for the Wastewater Treatment Plant's Secondary Clarifier Rehabilitation Project for an amount not-to-exceed $529,337.60.
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DISCUSSION:
The City of Redlands owns and operates a Wastewater Treatment Plant (WWTP) with a liquid treatment system that includes two (2) parallel treatment processes. The conventional treatment process includes two (2) identical circular secondary clarifiers that continuously manage solids by either returning them to the treatment process, or removing them. These secondary clarifiers were constructed in 1972 to meet new treatment standards mandated by the Clean Water Act and process approximately 1.0 -1.5 million gallons of wastewater each day before the treated effluent is discharged to percolation ponds for groundwater recharge. It is now necessary to repair, replace, and upgrade the secondary clarifier components to ensure treatment system reliability.
In accordance with Redlands Municipal Code Chapter 2.16.160, on July 24, 2025, MUED staff issued a Request for Bids for rehabilitation and repair of WWTP secondary clarifier number one. On August 20, 2025, the City received bids from the following nine (9) vendors:
No. Bidder's Name Total Bid Amount
1 Clean Infusion LLC $391,448.00
2 Sentry Equipment Corp. $529,337.60
3 Tharsos Inc. $579,700.00
4 Don Peterson Construction $589,182.00
5 GSE Construction $637,010.00
6 MMC, Inc. $743,600.00
7 Vicon $770,000.00
8 Metro Builders & Engineers $1,339,119.00
Although Clean Infusion LLC submitted the apparent low bid, their bid was deemed nonresponsive for failure to acknowledge the issued Addenda Nos. 1 and 2, which included material terms such as the draft agreement and bonding requirements. The same firm was the apparent low bidder for the City’s 2024 solicitation for similar work, which was canceled after City Council approved a Non-Professional Services Agreement when the firm was unable to pre-purchase the project equipment. Sentry Equipment Corp. submitted the lowest responsive and responsible bid for this project. Staff recommends City Council approval of a Non-Professional Services Agreement with Sentry Equipment Corp. for an amount not-to-exceed $529,337.60, which includes a ten percent (10%) contingency allowance.
The Project is categorically exempt from environmental review under the State CEQA Guidelines pursuant to Section 15302 of the State's guidelines implementing the California Environmental Quality Act since it consists solely of Redlands Regular Meeting of 10-07-25
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replacing existing skimming mechanisms to rehabilitate an existing clarifier structure within the existing footprint, with no increase in treatment capacity or change in use.
ALTERNATIVES:
City Council may deny the staff recommendation and provide alternate direction.
STRATEGIC PLAN:
N/A
SUBMITTED BY:
John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:
Fernando Mata, Wastwater Utility Manager
Fiscal Impact
Fiscal Year: FY 25/26
Budgeted Y/N: Yes
Account No.: 521900
Discussion:
There is no fiscal impact associated with this action. The cost of the project is included in the FY 25/26 MUED budget.
Attachments
Agreement
Bid Report
Bid Analysis
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NPS-2.2 (2/22)
I:\cmo\Agreements\Sentry Equipment Corp.-FY2526-044.doc-jl 1 AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES
FOR IMPROVEMENT TO PUBLIC BUILDINGS AND GROUNDS
This agreement for the provision of Wastewater Treatment Plant ( WWTP) Secondary Clarifier No.1 Rehabilitation Project (“Agreement”) is made and entered in this 7th day of October, 2025 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Sentry Equipment Corp. (“Contractor”). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Contractor agree as follows:
ARTICLE 1 – ENGAGEMENT OF CONTRACTOR
1.1 City hereby engages Contractor to perform WWTP Secondary Clarifier No.1 Rehabilitation Project services for City (the “Services”). The Services that Contractor shall perform are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.
1.2 The Services shall be performed by Contractor in a professional manner, and Contractor represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional Contractors in the industry providing like and similar types of Services.
ARTICLE 2 – RESPONSIBILITIES OF CONTRACTOR
2.1 Contractor shall comply with all applicable federal, state and local laws and regulations in the performance of the Services including, but not limited, to all applicable Labor Code and prevailing wage laws and non -discrimination laws, including the Americans with Disabilities Act. Pursuant to Labor Code section 1773.2, copies of the prevailing rates of per diem wages as determined by the Director of the California Department of Industrial Relations for each craft, classification or type of worker needed to undertake the Services are on file at City’s Municipal Utilities and Engineering Department, located at the Civic Center, 35 Cajon Street, Suite 15A (Mailing: P.O. Box 3005), Redlands, California 92373.
2.2 Contractor acknowledges that if it violates the Labor Code provisions relating to prevailing wages that City may enforce such provisions by withholding payments to Contractor or its subcontractors pursuant to Labor Code section 1771.6.
2.3 If Contractor executes an agreement with a subcontractor to perform any portion of the Services, Contractor shall comply with Labor Code sections 1775 and 1777.7, and shall provide the subcontractor with copies of the provisions of Labor Code sections 1771, 1775, 1776, 1777.5, 1813 and 1815. Contractor acknowledges that the statutory provisions establishing penalties for failure to comply with state wage and hour laws and to pay prevailing wages may be enforced by City pursuant to Labor Code sections 1775 and 1813.
2.4 Contractor and its subcontractors shall comply with the provisions of Labor Code section 1776 regarding payroll records maintenance, certifications, retention and inspection.
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NPS-2.2 (2/22)
I:\cmo\Agreements\Sentry Equipment Corp.-FY2526-044.doc-jl 2 2.5 Contractor acknowledges that eight (8) hours constitutes a legal day’s work pursuant to Labor Code section 1810.
2.6 Contractor shall comply with the provisions of Labor Code section 1777.5 as to apprenticeships, and Labor Code sections 1771, 1775, 1776, 1777.5, 1813 and 1815.
2.7 Pursuant to Public Contract Code section 7103.5(b), Contractor offers and agrees to assign to City all rights, title and interest in and to all causes of action it may have under section 4 of the Clayton Act (15 U.S.C. section 15) or under the Cartwright Act (Chapter 2 (commencing with section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, goods or materials pursuant to this Agreement.
ARTICLE 3 – RESPONSIBILITIES OF CITY
3.1 City shall make available to Contractor information in its possession that may reasonably assist Contractor in performing the Services.
3.2 City designates John R. Harris , Municipal Utilities and Engineering Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.
ARTICLE 4 – PERFORMANCE OF SERVICES
4.1 The term of this Agreement shall be for a period of two hundred ten (210) days commencing as of the Effective Date, unless terminated earlier as provided herein.
4.2 Contractor shall furnish a labor and material bond in the form attached hereto as Exhibit “B,” which is attached hereto and incorporated herein by this reference, in an amount equal to one hundred percent (100%) of the total compensation to be paid to Contractor pursuant to this Agreement.
ARTICLE 5 – PAYMENTS TO CONTRACTOR
5.1 Total compensation for Contractor’s performance of the Services shall not exceed the amount of five hundred twenty -nine thousand, three hundred thirty -seven and 60/100 dollars. ($529,337.60). City shall pay Contractor on a time and materials basis up to the not to exceed amount in accordance with Exhibit “ C,” titled “Fee Schedule Title,” which is attached hereto and incorporated herein by reference.
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NPS-2.2 (2/22)
I:\cmo\Agreements\Sentry Equipment Corp.-FY2526-044.doc-jl 3 5.2 Contractor shall submit monthly invoices to City describing the Services performed during the preceding month. Contractor’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom. City shall pay Contractor no later than thirty (30) days after receipt and approval by City of Contractor’s invoice.
5.3 Any n otice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:
CITY CONTRACTOR
City Clerk Terry Reyburn, General Manager
City of Redlands Sentry Equipment Corp.
35 Cajon Street 4188 Nike Dr.
P.O. Box 3005 (mailing) West Jordan, UT 84088
Redlands, CA 92373 [email protected]
[email protected] (801) 828-5369
(909) 798-7531
ARTICLE 6 – INSURANCE AND INDEMNIFICATION
6.1 The following insurance coverage required by this Agreement shall be maintained by Contractor for the duration of its performance of the Services. Contractor shall not perform any Services unless and until the required insurance listed below is obtained by Contractor. Contractor shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.
A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Contractor is self-insured or exempt from the workers’ compensation laws of the State of California. Contractor shall execute and provide City with Exhibit “D,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.
B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such Redlands Regular Meeting of 10-07-25
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NPS-2.2 (2/22)
I:\cmo\Agreements\Sentry Equipment Corp.-FY2526-044.doc-jl 4 insurance shall be primary and non -contributing to any insurance or self -insurance maintained by City.
C. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Contractor owned vehicles used in connection with Contractor’s provision of the Services, hired and non -owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self-insurance maintained by City.
6.2 Contractor shall defend, indemnify, and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses and liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Contractor, or its officers, employees and agents in performing the Services.
ARTICLE 7 – CONFLICTS OF INTEREST
7.1 Contractor covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Contractor’s Services. Contractor further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.
7.2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor:
A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.
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NPS-2.2 (2/22)
I:\cmo\Agreements\Sentry Equipment Corp.-FY2526-044.doc-jl 5 7.3 In the event City determines that Contractor must disclose its financial interests, Contractor shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests , with the City Clerk ’s office pursuant to the written instructions provided by the City Clerk.
ARTICLE 8 – GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of in-house counsel by a Party.
8.2 Contractor shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, results in City’s immediate termination of this Agreement.
8.3 Contractor is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any of its agents shall have control over the conduct of Contractor or Contractor’s employees, except as herein set forth. Contractor shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Contractor are for its account only, and in no event shall Contractor or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind City to any obligation.
8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Contractor of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Contractor’s compensation shall be made, but (i) no amount shall be allowed for anticipated profit or unperformed Services, and (ii) any payment due Contractor at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Contractor. Upon receipt of a termination notice, Contractor shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Contractor in performing the Services. Contractor shall be compensated on a pro-rata basis for Services completed up to the date of termination.
8.5 Contractor shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Contractor.
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I:\cmo\Agreements\Sentry Equipment Corp.-FY2526-044.doc-jl 6 8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, an y amendment to this Agreement shall be in writing, approved by City and signed by City and Contractor.
8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.
8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.
IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement.
CITY OF REDLANDS SENTRY EQUIPMENT CORP.
By: ___________________________ By: _________________________ Mario Saucedo, Mayor Terry Reyburn, General Manager
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
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I:\cmo\Agreements\Sentry Equipment Corp.-FY2526-044.doc-jl 7 EXHIBIT "A"
SCOPE OF SERVICES
WWTP Secondary Clarifier No. 1 Rehabilitation Project (Project):
Clarifier No. 1 is currently out of service, cleaned, and drained, with all mechanical components still in place. The Project includes rehabilitating and repairing specific mechanical systems and components within the existing 80 -ft diameter, partially submerged concrete secondary clarifier at the City’s WWTP. The existing clarifier is an Eimco/Ovivo Clarifier Type C2D; Serial No. 22021- 03- A. The Contractor will be responsible for furnishing all materials, labor, equipment, and tools for the entire project. The Project will consist of either replacing the clarifier drive unit with a new Ovivo C30HT drive or rebuilding the existing drive with a new 3/4 HP gear motor.
The existing drive is currently functioning and is onsite. If the Contractor opts to rebuild the drive instead of replacing it, the following requirements must be met:
• Match Original Specifications –The rebuilt drive must be restored to meet or exceed the original manufacturer’s specifications, including torque, horsepower, operating speed, and structural integrity.
• Certified Rebuild Facility – The drive must be rebuilt by a qualified facility with documented experience in repairing and certifying similar drive units. • Use of OEM or Equivalent Parts – All replacement components, including bearings, seals, and gears, must meet or exceed OEM specifications. • Testing & Certification – The Contractor must provide a post -rebuild certification verifying that the drive has been tested and operates within original specifications. • Warranty – The rebuilt drive shall include a minimum three -year warranty covering defects in materials and workmanship.
• Removal & Installation – The Contractor is responsible for removing the existing drive, transporting it to the rebuild facility, and reinstalling it upon completion.
The Contractor shall take all necessary precautions when handling the functioning drive to prevent damage during removal, transportation, and reinstallation. This new drive must include the drive torque control unit and the motor drive package.
Other mechanical components that will be replaced or rehabilitated with in -kind components include: skimmer, skimmer arm, skimmer support, scum skimming device, mastic sealer, sludge collection drum w/adjustable gate control boxes, eight (8) 6 -inch PVC type II draw -off pipes (four (4) per arm) w/ stainless steel/PVC elbows, collection/skimming arm, adjustable squeegee, skimming device counterbalance.
Note* the City intends to reuse the existing anchors as part of this project. This reuse and the replacement/rehabilitation of the in -kind components will eliminate the need for seismic calculations.
The Contractor is responsible for performing sandblasting operations with due care; however, it is acknowledged that weakened or heavily rusted metal may be further compromised during this process. Since the full extent of deterioration cannot be assessed until the interior surfaces are exposed, the following procedure will be followed. If, during sandblasting, areas of excessive deterioration are identified, the Contractor shall immediately notify the City. The City will inspect the affected areas to determine the extent of any additional repairs needed. If repairs are required beyond the original scope of work, the Contractor shall submit a written estimate Redlands Regular Meeting of 10-07-25
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I:\cmo\Agreements\Sentry Equipment Corp.-FY2526-044.doc-jl 8 detailing labor and material costs. The City shall review the proposed work to determine whether authorization for the additional repairs will be granted. The City expressly reserves the right to approve, modify, or require alternative solutions prior to commencement of such work.
Compensation for approved work will be based on mutually agreed-upon unit pricing or time and materials rates. If additional work is authorized, adjustments to the project schedule may be considered, if warranted.
Drive and Clarifier Components:
The drive unit must be coated with a high-performance protective coating to resist abrasion and withstand wet conditions, corrosive fumes, chemical contact, and weathering. The coating should meet or exceed industry standards (i.e., NACE No. 3/SSPC -SP6) for surface preparation and use an epoxy or polyurethane -based coating with a minimum dry film thickness of 8 -10 mils, or as specified by the manufacturer for maximum durability. The drive must have torque overload protection control with a visual indicator and a sounding alarm. The drive must rotate counterclockwise at 0.30 RPM to match the existing drive speed and rated up to 30,000 ft-lb torque with real -time torque value display. Electrical work for the project is minimal, as the existing control panel will be reused. The Contractor is responsible for ensuring proper integration with the new equipment while utilizing the existing electrical infrastructure. The new drive assembly unit must be uniformly supported and as level as possible to prevent uneven loading on the main drive housing and bearing. This is essential to avoid distortion, which can lead to bearing failure and housing breakage. The Contractor will be responsible for the proper placement of the unit and for the lubrication of the drive unit according to the manufacturer’s recommendations. If any damage occurs, the Contractor will be responsible for repairing or replacing the entire unit. If applicable, the Contractor must coordinate with the manufacturer to verify the proper installation of the clarifier drive and components. Drive lubrication must be performed following the manufacturer's instructions. The Contractor is responsible for the proper storage of the equipment before and during project activities. One (1) visit from the manufacturer is required for the startup/checkout of the drive assembly and components to ensure proper operation and to provide training for City personnel (if applicable).
The Contractor is to make all necessary adjustments or corrections to the work required by the manufacturer representative/inspector. If the manufacturer is required to re-visit the project site due to adjustments/corrections, the Contractor shall be responsible for those additional costs.
When sandblasting, the drive must be fully covered or sealed off to protect against sand and dust.
Failure to follow the manufacturer's installation, storage, and operational guidelines will void the warranty, and any resulting issues will be at the Contractor's expense. The City will provide and be responsible for proper roll-off bins for the disposal and removal of all old equipment. All new clarifier components (listed in the description section of the Fee/Cost Proposal) must be installed with the correct elevations and proper alignment of equipment per the design of the clarifier. As - built drawings of the clarifier and clarifier mechanism can be found in the attachments of this bid. Once the project is complete, the Contractor is required to operate the clarifier for a minimum of 8 hours, observe the rotation and clearance of the arms, and check for contact with the tank bottom. The Contractor is to conduct a thorough inspection of the clarifier and recommend any additional repairs or parts not listed in the scope of services. If additional work is necessary, the Contractor must submit a recommendation to the City. If feasible, the City will provide further direction. No work outside the scope of services is to be performed without City approval.
Onsite Blasting & Painting Services:
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I:\cmo\Agreements\Sentry Equipment Corp.-FY2526-044.doc-jl 9 The Contractor shall provide all necessary equipment, materials, and labor for the onsite blasting and painting of the secondary clarifier. This includes the clarifier walkway and all underwater steel.
Surface Preparation:
• Surface preparation shall be in accordance with SSPC-SP10 (Near-White Metal Blast Cleaning) standards. All rust, mill scale, old paint, and contaminants shall be removed to achieve a clean, roughened surface.
• Compressed air used for blasting shall be clean, dry, and oil -free. The surface must be completely free of oil, grease, moisture, and dust before application of coatings. • All surface preparation methods shall be conducted in compliance with applicable local, state, and federal air quality regulations, including those issued by the South Coast Air Quality Management District (SCAQMD) and Cal/OSHA.
Painting Requirements:
• A minimum of two coats of high-performance epoxy paint suitable for wastewater environments must be applied.
• The first coat shall be epoxy primer with a dry film thickness (DFT) of 4-6 mils. • The second coat shall be epoxy topcoat, designed for chemical resistance, with a DFT of 5-8 mils.
• Paint type: Sherwin-Williams Macropoxy 646 or equivalent, approved by the • project engineer.
• All coatings must be applied in accordance with the manufacturer's latest written specifications and safety data sheets.
Environmental Conditions:
• All surface preparation and painting activities must be conducted under manufacturer - recommended environmental conditions, including appropriate temperature and humidity levels.
• The Contractor shall monitor and document ambient conditions during surface preparation and coating application.
• No work shall proceed if environmental conditions do not meet the minimum requirements specified by the coating manufacturer or if doing so would result in a violation of environmental regulations.
The Contractor shall perform all sandblasting and painting operations in full compliance with all applicable federal, state, and local regulations, as well as industry standards for surface preparation and coating application.
The Contractor is responsible for:
• Implementing proper containment measures to prevent the release of dust, debris, and paint overspray.
• Properly disposing of spent abrasives, paint residues, and other waste materials per regulatory requirements.
• Ensuring worker safety through appropriate protective equipment, ventilation, and respiratory protection.
Failure to comply with these requirements may result in work stoppage and corrective action at the Contractor’s expense.
Professional Labor Services:
Professional labor services include the removal of the existing bridge, drive, and other clarifier components to be replaced, and the installation of the new complete drive unit and clarifier Redlands Regular Meeting of 10-07-25
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I:\cmo\Agreements\Sentry Equipment Corp.-FY2526-044.doc-jl 10 components as listed in the clarifier drive and components description of the Fee/Cost Proposal.
The Contractor is to supply all equipment necessary to complete the project (i.e., crane, rigging equipment). The Contractor is responsible for all documentation, safety protocols, and procedures related to confined space entry, ensuring compliance with applicable regulations and standards. The project is to be completed in one (1) mobilization and one (1) demobilization of equipment and personnel.
The Contractor is responsible for ensuring appropriate staffing throughout the project and for paying prevailing wages following applicable regulations. All freight and delivery of equipment are to be included in the bid. The Contractor is responsible for providing detailed submittals for all new equipment, including the clarifier drive unit, motor, and control system. Submittals must include specifications for surface preparation, coatings, electrical wiring, alignment tolerances, and installation procedures. Additionally, the Contractor must submit operation and maintenance manuals, safety plans, startup and commissioning procedures, and final as -built drawings (if applicable). All work must adhere to manufacturer guidelines, and testing and certification documentation must be provided upon completion. Note* Documentation of warranty terms for the clarifier components, including the drive unit, motor, and other mechanical parts, with a minimum three year warranty requirement.
Project Conditions
• Workdays/Hours: Monday through Friday, from 6:00 AM to 4:00 PM • All recognized government holidays will be observed, and no work should be coordinated unless arranged with City staff.
• Staging Area: To be determined and coordinated with City staff. The City is not responsible for theft or damage to equipment and materials left overnight.
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I:\cmo\Agreements\Sentry Equipment Corp.-FY2526-044.doc-jl 11 EXHIBIT "B"
LABOR AND MATERIAL BOND
Whereas, the City of Redlands, State of California, and Sentry Equipment Corp .(hereinafter designated as “Principal”) have entered into an agreement (the “Agreement”) whereby Principal agrees to WWTP Secondary Clarifier No.1 Rehabilitation Project (the “Work”), which said agreement, dated October 7, 2025, and titled as “Agreement to Perform Non-Professional Services for Improvement to Public Builds and Grounds” is hereby referred to and made a part hereof; and
Whereas, under the terms of the Agreement, Principal is required before commencing the performance of the Work, to file a good and sufficient Labor and Material bond with the City of Redlands to secure the claims to which reference is made in Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code of the State of California.
Now, therefore, said Principal and the undersigned as corporate surety, are held firmly bound unto the City and all contractors, subcontractors, laborers, material men and other persons employed in the performance of the Agreement and referred to in the aforesaid Code of Civil Procedure in the sum of five hundred twenty-nine thousand three hundred thirty -seven dollars and sixty cents ($527,337.60 for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, that said surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.
It is hereby expressly stipulated and agreed that this bond shall insure to the benefit of any and all persons, companies and corporations entitled to file claims under Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond.
Should the condition of this bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.
The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or the specifications accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition.
In witness whereof, this instrument has been duly executed by the Principal and surety above named, on October 7, 2025.
(SEAL) (SEAL)
(Contractor) (Surety)
BY:
(Signature) (Signature)
Address:
_______________________________________
________________________________________
(Seal and Notarial Acknowledgment of
Surety)
Telephone( ) ___________________________
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I:\cmo\Agreements\Sentry Equipment Corp.-FY2526-044.doc-jl 12 EXHIBIT “C”
(“Fee Schedule/ Price and Fee Bid”)
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I:\cmo\Agreements\Sentry Equipment Corp.-FY2526-044.doc-jl 13 EXHIBIT “D”
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees.
CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self - insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers’ compensation insurance.
I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.
SENTRY EQUIPMENT CORP.
By: Date: _______ __________
Terry Reyburn, General Manager
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BID NO. 20250724-FM BID DATE: 7/24/2025
P.O. WWTP SECONDARY CLARIFIER No.1 REHABILITATION PROJECT FISCAL YEAR: 25/26 Clean Infusion LLC,
Columbia, MO
Sentry Equipment Corp.,
Utah
Tharsos Inc.,
La Mesa, CA
Don Peterson Construction,
San Marcos, CA
GSE Construction,
Livermore, CA
MMC, Inc.,
La Palma, CA
Vicon,
Anaheim, CA
Metro Builders & Engineers,
Newport Beach, CA
Price Price Price Price Price Price Price Price
Ovivo C30HT drive unit (or rebuild existing
drive), drive torque control unit, and motor
drive package. Please include all required
lubricants per spec.
Sludge collectin drum with adjustable gate
control boxes. Please include all necessary
seals.
Eight (8) 6-inch PVC type II draw-off pipes
(four (4) per arm) w/elbows/fittings
Full radius scum skimming arm with
supports, blade arm, 4' skimming assembly,
skimmer blade, and counterbalance.
Adjustable squeegee mechanism (rake arm)
Mastic sealer between the weirs and
mounting interface (80' D)
2 Professional Labor Services
Pricing for labor to remove existing
equipment and replace it with the new parts
described above.
64,781.00$ $ 150,739.00 $ 134,067.00 $ 217,245.00 $ 130,000.00 $ 250,000.00 $ 328,239.00 $ 450,994.00 3 Onsite Blasting & Painting Services
Pricing for all necessary equipment,
materials, and labor for onsite blasting and
painting of the clarifier walkway, scum box,
and underwater steel as described in the
details of the scope.
57,883.00$ $ 213,462.00 $ 140,661.00 $ 90,000.00 $ 95,000.00 $ 172,000.00 $ 104,300.00 $ 240,426.00 4 Contingency
This is 10% of the total project cost to
account for unforeseen conditions or
additional work as approved by the City.
35,586.00$ $ 48,121.60 $ 52,700.00 $ 53,562.00 $ 57,910.00 $ 67,600.00 $ 70,000.00 $ 120,000.00 $ 391,448.00 $ 529,337.60 $ 579,700.00 $ 589,182.00 $ 637,010.00 $ 743,600.00 $ 770,000.00 $ 1,339,119.00 $ 267,461.00 $ 527,699.00 1 $ 252,272.00 $ 228,375.00 $ 354,100.00 $ 254,000.00
CITY OF REDLANDS
MUNICIPAL UTILITIES AND ENGINEERING DEPARTMENT
BID ANALYSIS
TOTAL SUM (Items 1 through 4)
DescriptionSectionItem No.
Clarifier Drive & Components 233,198.00$ $ 117,015.00 Redlands Regular Meeting of 10-07-25
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City Council Meeting L. 3.
DATE: 10/07/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of a First Amendment to the Public Works Construction Contract with MCC Pipeline, Inc. for the 2023 CIP Water Pipeline and Highline Replacement Project to increase the Contract contingency amount by $480,000 and authorize an additional appropriation in the amount of $480,000 from Water Fund (Municipal Utilities and Engineering Director Harris) MOTION(S):
If City Council determines the staff recommendation is appropriate, the following motions are provided:
I move that the City Council approve a First Amendment to the Public Works Construction Contract with MCC Pipeline, Inc. for the 2023 CIP Water Pipeline and Highline Replacement Project to increase the contract amount by $480,000; and
1. I move to authorize an additional appropriation of $480,000 from the Water Fund.
2. RECOMMENDATION:
Staff recommends City Council approval of a First Amendment to the Public Works Construction Contract with MCC Pipeline, Inc. for the 2023 CIP Water Pipeline and Highline Replacement Project to increase the contract amount by $480,000 and authorize an additional appropriation in the amount of $480,000 from the Water Fund.
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DISCUSSION:
On December 17, 2024, the City Council authorized a contract with MCC Pipeline, Inc. for the construction of the 2023 Capital Improvement Program (CIP) Water Pipeline and Highline Replacement Project for an amount not-to-exceed $12,058,362.99, which includes approximately a 3.5% contingency, or $400,000, to resolve unanticipated construction issues. The project replaces approximately seven (7) miles of deteriorated steel water pipeline at multiple sites throughout the City, including the replacement of two (2) miles of large-diameter water transmission pipeline, known as the “Highline,” that extends from Fifth Avenue/Crafton Avenue to Reservoir Road/I-10. The project is a critical infrastructure upgrade that will improve system reliability and service capacity.
During construction, MUED staff identified the need for additional labor, equipment, and materials to ensure adequate service delivery to residents along Valencia Drive, Overcrest Drive, and Crafton Avenue. The additional work includes the installation of approximately 600 linear feet of 8-inch ductile iron pipe, 1,700 linear feet of PVC service pipe, and 225 linear feet of copper service pipe. Additionally, the street pavement conditions within the project corridor necessitated additional pavement restoration beyond the quantities originally anticipated in the contract. These adjustments were required to maintain service continuity and restore the impacted public rights-of-way to acceptable standards.
The costs associated with these unforeseen conditions exceed the contingency allowance included in the original contract and staff recommends approval of a contract amendment in the amount of $480,000, a 4% addition to the original contract contingency allowance, which will increase the total contract value to $12,538,362.99. This amendment requires an additional appropriation of $480,000 that will provide additional contingency funds throughout the remainder of the project, which is approximately sixty-five percent (65%) complete.
ALTERNATIVES:
City Council may deny the staff recommendation and provide alternate direction.
STRATEGIC PLAN:
N/A
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SUBMITTED BY:
John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Goutam K. Dobey, City Engineer
PREPARED BY:
Gerard Nepomuceno, Civil Engineer
Fiscal Impact
Fiscal Year: FY 25/26
Revenue Generating: Y
Appropriation Required Y/N: Y
Amount: $480,000
Budgeted Y/N: Y
Account No.: 501910
Discussion:
Staff recommends City Council approval of an additional $480,000 appropriation from the Water Fund (501), which may or may not be expended, depending on actual field conditions encountered during construction of the remaining project elements.
Attachments
A. First Amendment to MCC Contract
B. Additional Appropriation Form
C. Executed Contract (Reference only)
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I:\cmo\Agreements\MCC Pipeline, Inc.-FY2526-043.docx-jl
FIRST AMENDMENT TO PUBLIC WORKS CONSTRUCTION CONTRACT
This first amendment (“First Amendment”) to the Public Works Construction Contract for the 2023 CIP Water Pipeline and Highline Replacement Project dated December 17, 2024 (the “Contract”), by and between the City of Redl ands, a municipal corporation ( “City”), and MCC Pipeline, Inc. (“Contractor”), is made and entered into this 7th day of October 2025.
RECITALS
WHEREAS, City staff has identified the need for additional materials and work, including approximately 600 linear feet of ductile iron pipe, 1,700 linear feet of PVC service pipe, and 225 linear feet of copper service pipe, along with increased roadway paving, requiring additional funding;
WHEREAS, the contract amendment is essential to complete the replacement of the aged steel water lines included in the project;
WHEREAS, it is the desire of City and Contractor to amend the “Contract Sum” of the Contract to provide additional contingency funding to cover current and anticipated overages and to serve as contingency for the remainder of the project;
NOW, THEREFORE, City and Contractor agree as follows:
AGREEMENT
Section 1. “2. CONTRACT SUM” to the Contract is hereby amended to read as follows:
“2. CONTRACT SUM : City shall pay Contractor the sum of Twelve Million Five Hundred Thirty-Eight Thousand Three Hundred Sixty -Two Dollars and Ninety -Nine Cents ($12,538,362.99) as consideration for its performance of the Work in accordance with the terms and conditions set forth in the Contract Documents.”
Section 2. All other provisions of the Contract shall remain unchanged by this First Amendment, and in effect.
IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective as of the 7th day of October, 2025.
CITY OF REDLANDS MCC Pipeline, Inc.
________________________________ By: ________________________________ Mario Saucedo, Mayor Vincent Munoz, President
ATTEST:
__________________________________
Jeanne Donaldson, City Clerk
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D
ATE OF REQUEST:
A
n additional appropriation is hereby requested as follows:
Department:
JUSTIFICATION:
Requested By:
Recommended By Finance Director: Recommended:
Yes No Signed
Comments: Approved by City Council:
Date:
Signed:
City Clerk
REVENUE APPROPRIATION INCREASE (if applicable)
EXPENDITURE APPROPRIATION INCREASE (if applicable)
$
-
$
-
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ANSACTION NO:
ACCOUNTING PERIOD:
A
ccount Description Orgkey Object Code Job Ledger (If
applicable) Amount
Job Ledger (If
applicable) AmountAccount Description Orgkey Object Code Department Head
City Manager
CIT
Y OF REDLANDS
R
EQUEST FOR ADDITIONAL APPROPRIATION
FINAN
CE USE ONLY
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City Council Meeting L. 4.
DATE: 10/07/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of a Non-Professional Services Agreement with BrightView Landscape Services, Inc. for the Museum of Redlands Landscape Maintenance services for a two (2) year initial term and the option to extend the initial term by one (1) additional one-year term, on the same terms and conditions, for an amount not to exceed $125,182 and determine that approval of the agreement is exempt from the California Environmental Quality Act pursuant to Section 15301(h) of the CEQA Guidelines (Facilities and Community Services Director Crocker)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:
I move that the City Council find that approval of a Non-Professional Services Agreement with BrightView Landscape Services, Inc. for Museum of Redlands landscape maintenance services is exempt from the California Environmental Quality Act pursuant to Section 15301(h) of the CEQA Guidelines; and
1. I move that the City Council approve the Non-Professional Services Agreement with BrightView Landscape Services, Inc.
2. RECOMMENDATION:
Staff recommends that the City Council approve the Non-Professional Services Agreement with BrightView Landscape Services, Inc. for Museum of Redland's landscape maintenance services for a two-year initial term and the option to extend the initial term by one (1) one-year term, on the same terms and conditions, for an amount not to exceed $125,182. Staff further recommend that City Council find that approval of the agreement is exempt from the California Environmental Quality Act pursuant to Section 15301(h) of the CEQA Guidelines.
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DISCUSSION:
The Facilities and Community Services Department is responsible for the landscaping maintenance of city-owned properties, including the recently acquired Museum of Redlands. Due to the unique character of this property and its role as a cultural landmark, staff is recommending approval of an agreement with BrightView Landscape Services to provide specialized landscape maintenance at the site.
The Museum grounds incorporate a variety of ornamental features that require expertise beyond the standard maintenance performed at other City facilities.
These include formal planting beds, decorative hardscape areas, specialized irrigation, and a combination of functional and ornamental plantings that were designed to complement the architecture and use of the Museum. Maintaining these features in a manner consistent with the cultural significance of the site requires a higher level of horticultural skill and attention to detail. Additionally, the Museum of Redlands is a high-visibility property that regularly serves as a venue for public gatherings, community events, and private rentals. The landscape must therefore be maintained to a standard that not only ensures safety and accessibility but also provides an aesthetically appealing environment for visitors and event attendees. This differs from many other city facilities where landscape maintenance is primarily functional. By contracting with BrightView, the City will secure services from a firm with demonstrated capacity to manage complex, ornamental landscapes and respond flexibly to event-driven needs at the Museum. This partnership will help preserve the visual prominence of the site, uphold community expectations for the Museum as a civic and cultural asset, and support the City’s long-term investment in the property. The attached agreement is a Non-Professional Services Agreement with BrightView Landscape Services, Inc. for Museum of Redlands Landscape Maintenance services for a 2-year initial term and the option to extend the initial term by one (1) one-year term, on the same terms and conditions, for an amount not to exceed $125,182.
The City advertised a Request for Proposals (RFP) for the Museum of Redland's landscape maintenance to potential vendors to provide this service. A list of the firms that responded is provided in the table below:
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Firm Name Responsive
Proposer
Responsible
Proposer
Annual Cost
Proposal
BRIGHTVIEW LANDSCAPE
SERVICES
X X X
LEAFWISE LANDSCAPE,
LLC
X X X
RP LANDSCAPE &
IRRIGATION
X X X
GREENFIELD LANDSCAPE
& MAINTENANCE
X X X
MARIPOSA LANDSCAPES
INC
X X X
SO CO LANDSCAPE X X X
TLC LANDSCAPE
SERVICES
X X X
A selection committee reviewed and ranked each organization based on its demonstrated competence and professional qualifications deemed necessary for the satisfactory performance of the services required in accordance with the City's procurement policy. BrightView Landscape Services Inc. was selected as the most highly qualified firm based on its response to the scope of work provided in the RFP.
The proposed project is exempt from the requirements of the California Environmental Quality Act’s guidelines pursuant to Section 15301(h). Section 15301(h) applies to existing facilities where the project will have negligible or no expansion of use.
ALTERNATIVES:
The City Council may choose not to approve the non-professional services agreement for landscape maintenance services and direct staff accordingly.
STRATEGIC PLAN:
N/A
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SUBMITTED BY:
Tabitha Crocker, Facilities and Community Services Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Christopher Boatman, Assistant City Manager
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:
Don Craw, Facilities and Community Services Senior Manager Fiscal Impact
Fiscal Year: FY 2025-26
Revenue Generating: N
Appropriation Required Y/N: N
Amount: $125,182
Budgeted Y/N: Y
Account No.: 101192
Discussion:
Funding for landscape maintenance at the Museum of Redlands is included in the current Fiscal Year budget under the Museum of Redlands Division. The specialized maintenance requirements of this property were anticipated during budget development, and sufficient funds are available to support the agreement with BrightView for this fiscal year.
Ongoing landscape maintenance at the Museum will also be incorporated into future Museum Division budget requests to ensure consistent funding and proper upkeep of this high-visibility facility.
Attachments
Agreement
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AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES
FOR IMPROVEMENT TO PUBLIC BUILDINGS AND GROUNDS
This agreement for the provision of Landscape Services at the Museum of Redlands (“Agreement”) is made and entered in this 7th day of October, 2025 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City ”) and BrightView Landscape Services, Inc., a California corporation (“Contractor”). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Contractor agree as follows:
ARTICLE 1 – ENGAGEMENT OF CONTRACTOR
1.1 City hereby engages Contractor to perform Landscape Services at the Museum of Redlands for City (the “Services”). The Services that Contractor shall perform are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.
1.2 The Services shall be performed by Contractor in a professional manner, and Contractor represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional Contractors in the industry providing like and similar types of Services.
ARTICLE 2 – RESPONSIBILITIES OF CONTRACTOR
2.1 Contractor shall comply with all applicable federal, state and local laws and regulations in the performance of the Services including, but not limited, to all applicable Labor Code and prevailing wage laws and non -discrimination laws, including the Ameri cans with Disabilities Act. Pursuant to Labor Code section 1773.2, copies of the prevailing rates of per diem wages as determined by the Director of the California Department of Industrial Relations for each craft, classification or type of worker need ed to undertake the Services are on file at City’s Municipal Utilities and Engineering Department, located at the Civic Center, 35 Cajon Street, Suite 15A (Mailing: P.O. Box 3005), Redlands, California 92373.
2.2 Contractor acknowledges that if it violates the Labor Code provisions relating to prevailing wages that City may enforce such provisions by withholding payments to Contractor or its subcontractors pursuant to Labor Code section 1771.6.
2.3 If Contractor executes an agreement with a subcontractor to perform any portion of the Services, Contractor shall comply with Labor Code sections 1775 and 1777.7, and shall provide the subcontractor with copies of the provisions of Labor Code sections 1771, 1775, 1776, 1777.5, 1813 and 1815. Contractor acknowledges that the statutory provisions establishing penalties for failure to comply with state wage and hour laws and to pay prevailing wages may be enforced by City pursuant to Labor Code sections 1775 and 1813.
2.4 Contractor and its subcontractors shall comply with the provisions of Labor Code section 1776 regarding payroll records maintenance, certifications, retention and inspection.
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2.5 Contractor acknowledges that eight (8) hours constitutes a legal day’s work pursuant to Labor Code section 1810.
2.6 Contractor shall comply with the provisions of Labor Code section 1777.5 as to apprenticeships, and Labor Code sections 1771, 1775, 1776, 1777.5, 1813 and 1815.
2.7 Pursuant to Public Contract Code section 7103.5(b), Contractor offers and agrees to assign to City all rights, title and interest in and to all causes of action it may have under section 4 of the Clayton Act (15 U.S.C. section 15) or under the Cartwright A ct (Chapter 2 (commencing with section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, goods or materials pursuant to this Agreement.
ARTICLE 3 – RESPONSIBILITIES OF CITY
3.1 City shall make available to Contractor information in its possession that may reasonably assist Contractor in performing the Services.
3.2 City des ignates Tabitha Crocker , Department Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.
ARTICLE 4 – PERFORMANCE OF SERVICES
4.1 The Services shall commence as of the Effective Date of this Agreement. Contractor shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “A,” which is attached hereto and incorporated herein by this reference.
4.2 The term of this Agreement shall be for a period of two (2) years beginning October 13, 2025 (the “Initial Term”) The City shall have the option to extend the Initial Term of this Agreement by one (1) additional one-year term (each, an “Extended Term”), on the same terms and conditions, by providing written notice to Contractor at least thirty (30) days prior to the expiration of the Initial Term or any Extended Term. The Initial Term and the Extended Terms are hereby collectively, referred to herein as the “Term” of this Agreement.
ARTICLE 5 – PAYMENTS TO CONTRACTOR
5.1 Compensation: Total compensation for Contractor’s performance of the Services shall not exceed the amount of One Hundred Twenty-Five Thousand One Hundred Eighty -Two ($125,182). City shall pay Contractor on a time and materials basis up to the not to exceed amount in accordance with Exhibit “ B,” titled “Fee Schedule,” which is attached hereto and incorporated herein by reference.
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5.2 Contractor shall submit monthly invoices to City describing the Services performed during the preceding month. Contractor’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom.
City shall pay Contractor no later than thirty (30) days after receipt and approval by City of Contractor’s invoice.
5.3 Any n otice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF) , if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:
CITY CONTRACTOR
City Clerk Enrico Marogna, Sr. Vice President
City of Redlands BrightView Landscape Services, Inc. 35 Cajon Street 715 W. La Cadena Drive
P.O. Box 3005 (mailing) Riverside, CA 92501
Redlands, CA 92373 [email protected]
[email protected] 949-466-6734
(909) 798-7531 951-684-2785
ARTICLE 6 – INSURANCE AND INDEMNIFICATION
6.1 The following insurance coverage required by this Agreement shall be maintained by Contractor for the duration of its performance of the Services. Contractor shall not perform any Services unless and until the required insurance listed below is obtained by Contractor.
Contractor shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.
A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Contractor is self-insured or exempt from the workers’ compensation laws of the State of California. Contractor shall execute and provide City with Exhibit “ C,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.
B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal Redlands Regular Meeting of 10-07-25
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injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.
C. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Contractor owned vehicles used in connection with Contractor’s provision of the Services, hired and non-owned vehicles, and employee non -ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self - insurance maintained by City.
6.2 Contractor shall defend, indemnify, and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses and liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Contractor, or its officers, employees and agents in performing the Services.
ARTICLE 7 – CONFLICTS OF INTEREST
7.1 Contractor covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Contractor’s Services. Contractor further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.
7.2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor:
A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.
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7.3 In the event City determines that Contractor must disclose its financial interests, Contractor shall complete and file a Fair Political Practices Commission Form 700, State ment of Economic Interests , with the City Clerk ’s office pursuant to the written instructions provided by the City Clerk.
ARTICLE 8 – GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fe es for the use of in - house counsel by a Party.
8.2 Contractor shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, results in City’s immediate termination of this Agreement.
8.3 Contractor is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any of its agents shall have control over the conduct of Contractor or Contractor’s employees, except as herein set forth. Contractor shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Contractor are for its account only, and in no event shall Contractor or personnel retained by it be d eemed to have been employed by City or engaged by City for the account of, or on behalf of City. Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind City to any obligation.
8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Contractor of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Contractor’s compensation shall be made, but (i) no amount shall be allowed for anticipated profit or unperformed Services, and (ii) any payment due Contractor at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Contractor. Upon receipt of a termination notice, Contractor shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related d ata, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Contractor in performing the Services. Contractor shall be compensated on a pro-rata basis for Services completed up to the date of termination.
8.5 Contractor shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Contractor.
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8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein , an y amendment to this Agreement shall be in writing, approved by City and signed by City and Contractor.
8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.
8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.
IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement.
CITY OF REDLANDS BRIGHTVIEW LANDSCAPE
SERVICES, INC.
By: ___________________________ By: _________________________________ Mario Saucedo, Mayor Enrico Marogna, Sr. Vice President
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
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EXHIBIT "A"
SCOPE OF SERVICES
(Based on Proposal Submitted 6/9/2025)
Weekly Full Service Landscape Service Including but not limited to:
• Pruning
• Weeding
• Irrigation Maintenance and Adjustments
• Blowing
• Pressure Washing (Each Area Services Once Monthly)
• Fruit Tree Maintenance
• Debris Removal
Second Touch Service:
• Debris Removal
• Blowing
Seasonal:
• Fertilization
• Gopher Control
• Pest Management
As Needed Services
• Irrigation Repairs
• Additional Pressure Washing
Quality Site Assessment Reports
• Delivered Monthly
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EXHIBIT “B”
FEE SCHEDULE
Baseline Service
Monthly Cost Year
1 Monthly Cost Year
2 Monthly Cost Year
3 Weekly Standard Service $2,295.00 $2,363.85 $2,434.77 Weekly Second Touch Service $325.00 $334.75 $344.79
TOTAL MONTHLY COST $2,620.00 $2,698.60 $2,779.56
TOTAL ANNUAL BASELINE SERVICE COST $31,440.00 $32,383.20 $33,354.70
As Needed Services Rate Year 1 Rate Year 2 Rate Year 3
Irrigation Technician (Per Hour) $70.00 $72.10 $74.26
Pressure Washing Service
(Per Hour - Additional As Needed / Requested) $60.00 $61.80 $63.65 Irrigation Parts Cost Plus 15% Cost Plus 15% Cost Plus 15%
Estimated Annual As Needed Service Costs $9,060.00 $9,331.80 $9,611.75
Total Annual Contract $40,500.00 $41,715.00 $42,966.45
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EXHIBIT “C”
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees.
CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply wit h such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers’ compensation insurance.
I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.
BrightView Landscape Services, Inc.
By: Date: ________________
Enrico Marogna, Sr. Vice President
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City Council Meeting L. 5.
DATE: 10/07/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of an agreement with Southern California Lighting Inc., DBA The Christmas Kings for holiday decor and installation services for a one (1) year initial term and the option to extend the initial term by two (2) additional one-year terms for the downtown area in an amount not-to-exceed $440,400 and determine that the approval of the agreement is exempt from environmental review pursuant to Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Department Director Crocker)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:
I move that City Council determine approval of the agreement is exempt from environmental review pursuant to Section 15301(c) of the State’s guidelines implementing the California Environmental Quality Act; and
1. I move that the City Council approve an agreement with Southern California Lighting Inc., DBA The Christmas Kings for holiday decor and installation services for the downtown area for a one (1) year initial term and the option to extend the initial term by two (2) additional one-year terms.
2. RECOMMENDATION:
Staff recommends that the City Council approve an agreement with Southern California Lighting Inc., DBA The Christmas Kings for holiday decor and installation services for a one (1) year initial term and the option to extend the initial term by two (2) additional one-year terms for the downtown area for an amount not-to-exceed $440,400. Staff further recommends that approval of the agreement is exempt from environmental review pursuant to Section 15301(c) of the State’s guidelines implementing the California Environmental Quality Act.
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DISCUSSION:
The City of Redlands has a well-established tradition of decorating the Historic Downtown area with festive holiday décor, contributing to the vibrancy and charm of the community during the holiday season. The decorations are primarily concentrated at Ed Hales Park and along East State Street, and extending to Orange Street.
In 2018, City staff sought to elevate the holiday atmosphere by implementing several key enhancements and expanding the area of coverage. These improvements included more elaborate, illuminated garlands wrapped around each light pole, the installation of a larger, commercial-grade Christmas tree, ornaments and holiday decor. Staff also expanded the footprint of this holiday atmosphere by carrying it north, along Orange Street. To officially unveil these decorations, the City hosted a Tree Lighting Event. This event served as a valuable opportunity for City officials to engage with the community while providing a memorable experience that included live music, complimentary hot cocoa, a bounce house, face painting, craft activities, and photo opportunities with Santa Claus seated in an authentic sleigh. The highlight of the event involved the Mayor ceremonially flipping an oversized switch, illuminating the entire six-block stretch of East State Street, along with the Christmas tree and additional features in Ed Hales Park, creating a captivating holiday display.
For the upcoming 2025 holiday season, city staff plans to continue this tradition by lighting up the downtown area once again with seasonal decorations. To ensure the highest quality of holiday decor and installation services, city staff solicited services on Planetbids on July 3, 2025, resulting in the receipt of six proposals on July 28, 2025. For clarification, the solicitation was advertised with language that references both Request For Bids and Request For Proposal; however, this request for services was processed as a formal Request for Proposal in accordance with the City's procurement policies.
These proposals were evaluated by a selection committee based on key criteria such as experience, proposed design, cost-effectiveness, and the contractor's ability to deliver on the City's vision for the holiday display. Following this comprehensive review process, Southern California Lighting Inc., DBA The Christmas Kings was identified as the most qualified proposer. Below is a summary of the proposals received:
Name
St. Nick's Christmas Lighting & Decor
Polar Bear Lighting Inc.
Southern California Lighting Inc., DBA The Christmas Kings Decor IQ Holiday & Event Services
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Dekra-Lite Industries
BrightLife Designs LLC
With the selection of Southern California Lighting Inc., DBA The Christmas Kings, city staff is confident that the 2025 holiday season will once again bring joy and festive spirit to residents and visitors alike, ensuring that Redlands continues to shine as a holiday destination in Southern California. Furthermore, the approval of the agreement is categorically exempt from environmental review in accordance with Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act.
ALTERNATIVES:
The City Council may elect not to approve the agreement and direct staff accordingly.
STRATEGIC PLAN:
N/A
SUBMITTED BY:
Tabitha Crocker, Director Facilities and Community Services Department RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:
Erik Reeves, Field Services Superintendent
Fiscal Impact
Fiscal Year: FY 25/26
Revenue Generating: N
Appropriation Required Y/N: N
Amount: $146,800
Budgeted Y/N: Y
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Account No.: 236300,101309, 101304, 101303, 101302
Discussion:
Funding for the annual downtown holiday lighting and decorations is in the operating budget for FY 25-26 as approved by the City Council.
Funding for the second and third optional years of the agreement will be included in the FY 26/28 biennial budget request and the optional terms will only be exercised if funding is not available.
The funding breakdown is as follows: 236300- $15,000.00; 101309- $20,000.00;101303- $114,000.00; 101304- $.10,000;101302- $4,250.00.
Attachments
A. Non-Professional Services Agreement - The Christmas Kings Redlands Regular Meeting of 10-07-25
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NPS-2.1 (4.24)
I:\cmo\Agreements\The Christmas Kings-FY2526-055.doc-jl 1 AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES
FOR EQUIPMENT AND SUPPLIES
This agreement for the provision of holiday lighting and decoration installation (“Agreement”) is made and entered in this 7th day of October, 2025 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and , Southern California Lighting Inc. dba The Christmas Kings , a California corporation. (“ Contractor”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:
ARTICLE 1 – ENGAGEMENT OF CONTRACTOR
1.1 City hereby engages Contractor to perform holiday lighting and decoration installation services for City (the “Services”).
1.2 The Services shall be performed by Contractor in a professional manner, and Contractor represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional Contractors in the industry providing like and similar types of Services.
ARTICLE 2 – SERVICES OF CONTRACTOR
2.1 The Servi ces that Contractor shall perform are more particula rly described in Exhibit “A,” titled “Scope of Servi ces,” which is attached hereto and incorporated herein by this reference.
2.2 Contractor shall comply with applicable federal, state and local laws and regulations in the performance of this agreement including, but not limited to , any applicable State prevailing wage laws.
ARTICLE 3 – RESPONSIBILITIES OF CITY
3.1 City shall make available to Contractor information in its possession that may reasonably assist Contractor in performing the Services.
3.2 City designates Tabitha Crocker, Facilities and Community Services Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.
ARTICLE 4 – PERFORMANCE OF SERVICES
4.1 The Services shall commence immediately after the Effective Date of this Agreement.
Contractor shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “A,” titled “Scope of Services”.
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NPS-2.1 (4.24)
I:\cmo\Agreements\The Christmas Kings-FY2526-055.doc-jl 2 4.2 The Initial Term of this Agreement shall be for a period of one year. The City shall have the option to extend the Initial Term of this Agreement by two (2) additional one -year terms (an “Extended Term s”), on the same terms and conditions, by providing written notice to Contractor at least thirty (30) days prior to the expiration of the Initial Term.
The Initial Term and the Extended Terms are hereby collectively, referred to herein as the “Term” of this Agreement.
4.3 If Contractor’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Council-adopted policy for the same. It shall be the obligation of Contractor to obtain a copy of such policy from City staff.
ARTICLE 5 – PAYMENTS TO CONTRACTOR
5.1 Compensation: Total compensation for Contractor’s performance of the Services shall not exceed the amount of Four Hundred Forty Thousand Four Hundred Dollars ($440,400). City shall pay Contractor on a time and materials basis up to the not to exceed amount in accordance with Exhibit “ B,” titled “Fee Schedule,” which is attached hereto and incorporated herein by this reference
5.2 Contractor shall submit an invoice to City upon completion of the Services. City shall pay Contractor no later than thirty (30) days after receipt and approval by City of Contractor’s invoice.
5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:
CITY CONTRACTOR
City Clerk Mathew Kronquist, President
City of Redlands The Christmas Kings
35 Cajon Street 31500 Grape Street, Suite 3233
P.O. Box 3005 (mailing) Lake Elsinore, CA 92532
Redlands, CA 92373 [email protected]
[email protected] (951) 454-9777
(909) 798-7531
ARTICLE 6 – INSURANCE AND INDEMNIFICATION
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I:\cmo\Agreements\The Christmas Kings-FY2526-055.doc-jl 3 6.1 The following insurance coverage required by this Agreement shall be maintained by Contractor for the duration of its performance of the Services. Contractor shall not perform any Services unless and until the required insurance listed below is obtained by Contractor. Contractor shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.
A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Contractor is self-insured or exempt from the workers’ compensation laws of the State of California. Contractor shall execute and provide City with Exhibit “ C” entitled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.
B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self -insurance maintained by City.
C. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Contractor owned vehicles used in connection with Contractor’s provision of the Services, hired and non -owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self-insurance maintained by City.
6.2 Contractor shall defend, indemnify, and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses and liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Contractor, or its officers, employees and agents in performing the Services.
ARTICLE 7 – CONFLICTS OF INTEREST
7.1 Contractor covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Contractor’s Services. Contractor further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.
7.2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor:
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I:\cmo\Agreements\The Christmas Kings-FY2526-055.doc-jl 4 A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.
B. Does not serve in a staff capacity with City and , in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.
7.3 In the event City determines that Contractor must disclose its financial interests, Contractor shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests , with the City Clerk ’s office pursuant to the written instructions provided by the City Clerk.
ARTICLE 8 – GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of in-house counsel by a Party.
8.2 Contractor shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, results in City’s immediate termination of this Agreement.
8.3 Contractor is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any of its agents shall have control over the conduct of Contractor or Contractor’s employees, except as herein set forth. Contractor shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Contractor are for its account only, and in no event shall Contractor or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind City to any obligation.
8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than ten (10) days prior written notice to Contractor of City’s intent to terminate. If this Redlands Regular Meeting of 10-07-25
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NPS-2.1 (4.24)
I:\cmo\Agreements\The Christmas Kings-FY2526-055.doc-jl 5 Agreement is terminated by City, an adjustment to Contractor’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment du e Contractor at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Contractor. Upon receipt of a termination notice, Contractor shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project re lated data, drawings, specifications, reports, summaries and such other information and materials as may have been accumulated by Contractor in performing the Services. Contractor shall be compensated on a pro-rata basis for Services completed up to the date of termination.
8.5 Contractor shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Contractor.
8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, an y amendment to this Agreement shall be in writing, approved by City and signed by City and Contractor.
8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.
8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.
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NPS-2.1 (4.24)
I:\cmo\Agreements\The Christmas Kings-FY2526-055.doc-jl 6 IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement.
CITY OF REDLANDS Southern California Lighting, Inc.
dba The Christmas Kings
By: ___________________________ By: _________________________ Mario Saucedo, Mayor Mathew Kronquist, President
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
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I:\cmo\Agreements\The Christmas Kings-FY2526-055.doc-jl 7 EXHIBIT "A"
SCOPE OF SERVICES
Item # A.
Item description
1. 30 foot, commercial grade artificial Christmas tree, frame tower style with UV protected foliage and 18,650 5mm LED lights
2. 36 inch illuminated LED star topper
3. Commercial grade snow machine
4. Technician support
5. Outline roof and ceiling perimeter of gazebo with warm white C9 LED string lights
6. 14 inch diameter LED lit decorated garland
7. 14-24 inch wide LED starbursts
8. Decorate Sister Cities Clock with C9 bulbs on clock top and legs
9. 60 inch LED decorated wreaths for gazebo
10. Wrap park trees in warm white
5mm mini LED lights with 1/5 twinkle strands
11. Wrap downtown archways with 14 inch diameter LED lit, decorated forest green garland
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I:\cmo\Agreements\The Christmas Kings-FY2526-055.doc-jl 8 12. LED lit commercial grade wreaths for banner sections
13. Wrap decorative pole in 14 inch diameter, LED lit garland with UV resistant red bow (minimum
18”x24”)
14. Pole mounted LED décor for tall poles street lights approximately 6’ in length’)
15. Halo lit wreaths atop short poles (street lights)
16. 48” lit wreaths (powered by TAPA adapter) installed facing oncoming traffic, on the high mast arm of the north bound and south bound traffic signal poles at each intersection.
17. Wrap upright posts and top rails of entry gates to Orange Street Alley (Orange Street and 5th Street) with
warm white LED lights and decorated 14 inch garland
18. Install Christmas lights around the roofline perimeter of FCS/Management Services Building
19. Install Christmas lights around the roofline perimeter of MUED/RFD Building
20. Install Christmas lights around the roofline perimeter of the HR Building 21 One (1) 20’ ft tall String Tree to be installed atop the HR Building
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I:\cmo\Agreements\The Christmas Kings-FY2526-055.doc-jl 9 23 Install 8’ft- 10’ft lit “present top bow” to the top of the lower roof adjacent to 300 E.
State Street courtyard area.
24 Provide three (3) Christmas tree decorated for the interior foyer area (trees can range from 7’ft to 12’ft)
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I:\cmo\Agreements\The Christmas Kings-FY2526-055.doc-jl 10 EXHIBIT "B"
FEE SCHEDULE
Item # A.
Item description
B.
Unit of
measure
C.
Quantity
D.
Unit Price
E.
Total
1. 30 foot, commercial
grade artificial
Christmas tree, frame
tower style
with UV protected
foliage and 18,650 5mm
LED lights
Each 1 $ 34,000.00 $ 34,000.00
2. 36 inch illuminated LED
star topper
Each 1 $ Included $ Included
3. Commercial grade snow
machine
Each 1 $ 2,500.00 $ 2,500.00
4. Technician support Hourly 1 $ 2,000.00 $ 2,000.00
5. Outline roof and ceiling
perimeter of gazebo with
warm white C9 LED
string lights
Each 1 $ 1,250.00 $ 1,250.00
6. 14 inch diameter LED lit
decorated garland
Each 3 $ 1,000.00 $ 3,000.00
7. 14-24 inch wide LED
starbursts
Each 15 $ 100.00 $ 1,500.00
8. Decorate Sister Cities
Clock with C9 bulbs on
clock top and legs
Each 1 $ 750.00 $ 750.00
9. 60 inch LED decorated
wreaths for gazebo
Each 4 $ 350.00 $ 350.00
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NPS-2.1 (4.24)
I:\cmo\Agreements\The Christmas Kings-FY2526-055.doc-jl 11 10. Wrap park trees in warm
white
5mm mini LED lights
with 1/5 twinkle strands
Each 14 $ 400.00 $ 5,600.00
11. Wrap downtown
archways with 14 inch
diameter LED lit,
decorated
forest green garland
Each 2 $ 2,250.00 $ 4,500.00
12. LED lit commercial
grade wreaths for banner
sections
Each 8 $ 350.00 $ 2,800.00
13. Wrap decorative pole in
14 inch diameter, LED
lit garland with UV
resistant red bow
(minimum
18”x24”)
Each 70 $ 400.00 $ 28,000.00
14. Pole mounted LED
décor for tall poles street
lights approximately 6’
in length’)
Each 18 $ 650.00 $ 11,700.00
15. Halo lit wreaths atop
short poles (street lights)
Each 17 $ 600.00 $ 10,200.00
16. 48” lit wreaths (powered
by TAPA adapter)
installed facing
oncoming traffic, on the
high mast arm of the
north bound and south
bound traffic signal
poles at each
intersection.
Each 22 $ 500.00 $ 11,000.00
17. Wrap upright posts and
top rails of entry gates to
Orange Street Alley
(Orange Street and 5th
Street) with
warm white LED lights
and decorated 14 inch
garland
Each 2 $ 1,250.00 $ 1,250.00
18. Install Christmas lights
around the roofline
perimeter of
FCS/Management
Each 1 $ 2,400.00 $ 2,400.00
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I:\cmo\Agreements\The Christmas Kings-FY2526-055.doc-jl 12 Services Building
19. Install Christmas lights
around the roofline
perimeter of
MUED/RFD
Building
Each 1 $ 2,400.00 $ 2,400.00
20. Install Christmas lights
around the roofline
perimeter of the HR
Building
Each 1 $ 1,600.00 $ 1,600.00
21 One (1) 20’ ft tall String
Tree to be installed atop
the HR Building
Each 1 $ 7,500.00 $ 7,500.00
22. Enhancements to all
entry doors to building at
300 E. State Street
Each 3 $ 1,500.00 $ 1,500.00
23 Install 8’ft- 10’ft lit
“present top bow” to the
top of the lower roof
adjacent to 300 E. State
Street courtyard area.
Each 1 $ 3,500.00 $ 3,500.00
24 Provide three (3)
Christmas tree decorated
for the interior foyer
area (trees can range
from 7’ft to 12’ft)
Each 1 $ 7,500.00 $ 7,500.00
GRAND TOTAL: $146,800.00
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I:\cmo\Agreements\The Christmas Kings-FY2526-055.doc-jl 13 EXHIBIT "C"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees.
CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self - insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers’ compensation insurance.
I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.
The Christmas Kings
By: Date: ___________________
Mathew Kronquist, President
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City Council Meeting L. 6.
DATE: 10/07/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of an agreement with Larry Jacinto Farming, Inc. for as-needed Citrus Grove Farming Services of City-owned citrus groves for an amount not-to-exceed $2,316,612 for a period of up to three years and determine that approval of the agreement is exempt from the California Environmental Quality Act pursuant to Section 15301(h) of the CEQA Guidelines (Facilities and Community Services Director Tabitha Crocker)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:
I move that the City Council find that approval of a Non-Professional Services Agreement with Larry Jacinto Farming Inc. for as-needed Citrus Grove Farming Services is exempt from the California Environmental Quality Act pursuant to Section 15301(h) of the CEQA Guidelines; and
1. I move to approve an agreement with Larry Jacinto Farming, Inc. for as-needed Citrus Grove Farming Services of City-owned citrus groves for an amount not-to-exceed $2,316,612 for a period of up to three years.
2. RECOMMENDATION:
Staff recommends that the City Council approve an agreement with Larry Jacinto Farming, Inc. for as-needed Citrus Grove Farming Services of city-owned citrus groves in an amount not-to-exceed $2,316,612 for a period of up to three years. Staff further recommends that City Council find that approval of the agreement is exempt from the California Environmental Quality Act pursuant to Section 15301(h) of the CEQA Guidelines.
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DISCUSSION:
The City of Redlands manages twenty-three (23) citrus groves encompassing approximately 200 acres throughout the community. These groves consist primarily of Valencia and Navel oranges, along with Rio and Ruby Star grapefruit. Beyond their agricultural yield, the groves represent a living symbol of Redlands’ historic citrus heritage, which continues to be an important component of the City’s identity, open-space preservation, and cultural landscape. To preserve both the economic viability and long-term health of the citrus program, the groves require year-round care, pest control, and crop management. Neglect would expose the orchards to threats such as invasive pests, soil nutrient depletion, frost damage, and diseases that could significantly impair productivity and tree health. Accordingly, the City employs a balanced approach, using a combination of in-house staff and specialized contractual services to meet these operational needs in an efficient and cost-effective manner. The proposed agreement with Larry Jacinto Farming, Inc. establishes a comprehensive scope of services necessary to sustain the City’s citrus program. Services include, but are not limited to:
Rodent control to minimize crop and tree damage;
Soil and tree analysis with commercial fertilizer application to ensure balanced nutrition and productivity;
Chemigation labor, involving pesticide and fertilizer application through irrigation systems, tailored to grove conditions;
Herbicide application to prevent invasive weed growth and preserve water and nutrient resources;
Thrip spray and ACP (Asian Citrus Psyllid) treatments to address serious statewide pest threats to citrus;
Gibberellic acid applications to regulate fruit growth and maturation for improved marketability;
Frost control measures to protect trees and crops during low-temperature events;
Mechanical hedging, topping, and brush chopping to maintain efficient grove structure, enhance airflow and light, and reduce fire hazards; Manual and specialized grove labor, including irrigation repair, pruning, suckering, and skirting, to address site-specific needs requiring skilled crews;
Pest Control Advisor (PCA) reporting to ensure compliance with agricultural regulations and to provide technical oversight of pest management strategies; and
Materials procurement and application, with costs controlled through direct billing plus an agreed markup.
By authorizing this agreement, the City will ensure the continued preservation and productivity of its groves while honoring Redlands’ long-standing connection to the citrus industry. The contract provides both routine and specialized farming Redlands Regular Meeting of 10-07-25
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practices that are essential to sustaining the groves in a manner consistent with the best agricultural practices, supporting both cultural preservation and financial sustainability. Staff advertised a Request for Bid (RFB) for citrus farming services in accordance with the city's procurement protocol. On September 4, 2025, the City Clerk's office received and opened one bid. Staff evaluated the bid for conformance with the city's purchasing ordinance, and verified the total price as shown in the table below. Larry Jacinto Farming, Inc., met all the bidding requirements and was deemed the apparent lowest responsible and responsive bidder.
BIDDER BID AMOUNT
Larry Jacinto Farming, Inc. $2,316,612
The proposed project is exempt from the requirements of the California Environmental Quality Act’s guidelines pursuant to Section 15301(h). Section 15301(h) applies to existing facilities where the project will have negligible or no expansion of use. The city citrus groves maintained under this agreement exist and will not be expanded. Therefore, approval of the Non-Professional Services Agreement is exempt from further CEQA review.
ALTERNATIVES:
The City Council may elect not to award the agreement with Larry Jacinto Farming, Inc., and provide alternative direction to staff.
STRATEGIC PLAN:
Priority A - Quality of Life
SUBMITTED BY:
Tabitha Crocker, Director
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Chris Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:
Kathleen Giorgianni, Senior Administrative Assistant
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Fiscal Impact
Fiscal Year: 2025-2028
Revenue Generating: No
Appropriation Required Y/N: No
Amount: 2,316,612
Budgeted Y/N: Yes
Account No.: 538900
Discussion:
Funding for the City’s Citrus Grove Farming Services is included in the current fiscal year budget under the Citrus Division of the Facilities and Community Services Department. The proposed agreement with Larry Jacinto Farming, Inc. establishes a not-to-exceed amount of $758,900 for the initial one-year term, with structured adjustments in subsequent renewal years to account for labor and material costs. If exercised, the optional extensions would authorize annual amounts of $778,856 in year two, $778,856 in year three, for a total potential contract value of $2,316,612 over three years. The contract is structured on a time-and-materials basis, with services billed in accordance with the detailed fee schedule provided in Exhibit C of the agreement. This ensures the City only incurs costs for services actually performed while maintaining clear cost controls and compliance with prevailing wage and public contract requirements. Funds appropriated in the current fiscal year budget are sufficient to cover the cost of services for Year One. Staff will continue to include funding for future contract years as part of the annual budget process, subject to Council approval.
Attachments
Bid Tabulation
Agreement
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NPS-2.2 (2/22)
I:\cmo\Agreements\Larry Jacinto Farming Inc.-FY2526-041 v2.doc-jl 1 AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES
FOR IMPROVEMENT TO PUBLIC BUILDINGS AND GROUNDS
This agreement for the provision of as-needed Citrus Grove Farming Services (“Agreement”) is made and entered in this 7th day of October, 2025 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City ”) and Larry Jacinto Farming, Inc. (“Contractor”). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Contractor agree as follows:
ARTICLE 1 – ENGAGEMENT OF CONTRACTOR
1.1 City hereby engages Contractor to perform as-needed Citrus Grove Farming services for City (the “Services”). The Services that Contractor shall perform are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.
1.2 The Services shall be performed by Contractor in a professional manner, and Contractor represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional Contractors in the industry providing like and similar types of Services.
ARTICLE 2 – RESPONSIBILITIES OF CONTRACTOR
2.1 Contractor shall comply with all applicable federal, state and local laws and regulations in the performance of the Services including, but not limited, to all applicable Labor Code and prevailing wage laws and non -discrimination laws, including the Americans with Disabilities Act. Pursuant to Labor Code section 1773.2, copies of the prevailing rates of per diem wages as determined by the Director of the California Department of Industrial Relations for each craft, classification or type of worker needed to undertake the Services are on file at City’s Municipal Utilities and Engineering Department, located at the Civic Center, 35 Cajon Street, Suite 15A (Mailing: P.O. Box 3005), Redlands, California 92373.
2.2 Contractor acknowledges that if it violates the Labor Code provisions relating to prevailing wages that City may enforce such provisions by withholding payments to Contractor or its subcontractors pursuant to Labor Code section 1771.6.
2.3 If Contractor executes an agreement with a subcontractor to perform any portion of the Services, Contractor shall comply with Labor Code sections 1775 and 1777.7, and shall provide the subcontractor with copies of the provisions of Labor Code sections 1771, 1775, 1776, 1777.5, 1813 and 1815. Contractor acknowledges that the statutory provisions establishing penalties for failure to comply with state wage and hour laws and to pay prevailing wages may be enforced by City pursuant to Labor Code sections 1775 and 1813.
2.4 Contractor and its subcontractors shall comply with the provisions of Labor Code section 1776 regarding payroll records maintenance, certifications, retention and inspection.
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NPS-2.2 (2/22)
I:\cmo\Agreements\Larry Jacinto Farming Inc.-FY2526-041 v2.doc-jl 2 2.5 Contractor acknowledges that eight (8) hours constitutes a legal day’s work pursuant to Labor Code section 1810.
2.6 Contractor shall comply with the provisions of Labor Code section 1777.5 as to apprenticeships, and Labor Code sections 1771, 1775, 1776, 1777.5, 1813 and 1815.
2.7 Pursuant to Public Contract Code section 7103.5(b), Contractor offers and agrees to assign to City all rights, title and interest in and to all causes of action it may have under section 4 of the Clayton Act (15 U.S.C. section 15) or under the Cartwright Act (Chapter 2 (commencing with section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, goods or materials pursuant to this Agreement.
ARTICLE 3 – RESPONSIBILITIES OF CITY
3.1 City shall make available to Contractor information in its possession that may reasonably assist Contractor in performing the Services.
3.2 City des ignates Tabitha Crocker, Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.
ARTICLE 4 – PERFORMANCE OF SERVICES
4.1 The term of this Agreement shall be for a period of one (1) year from the Effective Date of this Agreement (the “Initial Term”). The City and Contractor shall have the option to mutually extend the Initial Term of this Agreement by two (2) additional one-year terms (each, an “Extended Term”), on the same terms and conditions, where City shall providing written notice to and receive written acceptance from the Contractor at least thirty (30) days prior to the expiration of the Initial Term or any Extended Term. The Initial Term and the Extended Terms are hereby collectively, referred to herein as the “Term” of this Agreement.
4.1 Contractor shall furnish a labor and material bond in the form attached hereto as Exhibit “B,” which is attached hereto and incorporated herein by this reference, in an amount equal to one hundred percent (100%) of the total compensation to be paid to Contractor pursuant to this Agreement.
ARTICLE 5 – PAYMENTS TO CONTRACTOR
5.1 The compensation for Contractor’s performance of the Services shall not exceed the amount of [Seven Hundred Fifty-Eight Thousand Nine Hundred Dollars ] ($758,900.) for the Services provided during the Initial Term. Should this Agreement be renewed, the compensation for Contractor’s performance for the Services shall not exceed the amount of [ Seven Hundred Seventy Eight Thousand Eight Hundred and fifty Six Hundred Redlands Regular Meeting of 10-07-25
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NPS-2.2 (2/22)
I:\cmo\Agreements\Larry Jacinto Farming Inc.-FY2526-041 v2.doc-jl 3 Dollars] ($ 778,856.) for the first Extended Term and [Seven Hundred Seventy Eight Thousand, Eight Hundred Fifty Six Dollars ] ($778,856.) for the second Extended Term, bringing the total possible amount of compensation to a not -to-exceed amount of [ Two Million Three Hundred Sixteen Thousand, Six Hundred and Twelve Dollars (2,316,612.).
For the Initial Term and each Extended Term, City shall pay Contractor on a time and materials basis up to the not to not -to-exceed amount in accordance with the rates specified in Exhibit “ C,” titled “Price and Fee Bid,” which is attached hereto and incorporated herein by reference. In the event of significant market price increases of necessary labor, fuel, or materials, Contractor may request City approve a cost modification based off documented evidence of these cost increases.
5.2 Contractor shall submit monthly invoices to City describing the Services performed during the preceding month. Contractor’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom. City shall pay Contractor no later than thirty (30) days after receipt and approval by City of Contractor’s invoice.
5.3 Any n otice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:
CITY CONTRACTOR
City Clerk Larry Jacinto, President
City of Redlands Larry Jacinto Farming, Inc.
35 Cajon Street PO Box 275
P.O. Box 3005 (mailing) Mentone, CA 92359
Redlands, CA 92373 [email protected]
[email protected] 909-794-2276
(909) 798-7531 909-389-9541
ARTICLE 6 – INSURANCE AND INDEMNIFICATION
6.1 The following insurance coverage required by this Agreement shall be maintained by Contractor for the duration of its performance of the Services. Contractor shall not perform any Services unless and until the required insurance listed below is obtained by Contractor. Contractor shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.
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I:\cmo\Agreements\Larry Jacinto Farming Inc.-FY2526-041 v2.doc-jl 4 A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Contractor is self-insured or exempt from the workers’ compensation laws of the State of California. Contractor shall execute and provide City with Exhibit “D,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.
B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self -insurance maintained by City.
C. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Contractor owned vehicles used in connection with Contractor’s provision of the Services, hired and non -owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self-insurance maintained by City.
6.2 Contractor shall defend, indemnify, and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses and liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Contractor, or its officers, employees and agents in performing the Services.
ARTICLE 7 – CONFLICTS OF INTEREST
7.1 Contractor covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Contractor’s Services. Contractor further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.
7.2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor:
A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; Redlands Regular Meeting of 10-07-25
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I:\cmo\Agreements\Larry Jacinto Farming Inc.-FY2526-041 v2.doc-jl 5 (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.
7.3 In the event City determines that Contractor must disclose its financial interests, Contractor shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests , with the City Clerk ’s office pursuant to the written instructions provided by the City Clerk.
ARTICLE 8 – GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of in-house counsel by a Party.
8.2 Contractor shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, results in City’s immediate termination of this Agreement.
8.3 Contractor is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any of its agents shall have control over the conduct of Contractor or Contractor’s employees, except as herein set forth. Contractor shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Contractor are for its account only, and in no event shall Contractor or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind City to any obligation.
8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Contractor of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Contractor’s compensation shall be made, but (i) no amount shall be allowed for anticipated profit or unperformed Services, and (ii) any payment due Contractor at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Contractor. Upon receipt of a termination notice, Contractor shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, Redlands Regular Meeting of 10-07-25
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I:\cmo\Agreements\Larry Jacinto Farming Inc.-FY2526-041 v2.doc-jl 6 estimates, summaries and such other information and materials as may have been accumulated by Contractor in performing the Services. Contractor shall be compensated on a pro-rata basis for Services completed up to the date of termination.
8.5 Contractor shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Contractor.
8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, an y amendment to this Agreement shall be in writing, approved by City and signed by City and Contractor.
8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.
8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.
IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement.
CITY OF REDLANDS LARRY JACINTO FARMING, INC.
By: ___________________________ By: _________________________ Mario Saucedo, Mayor Larry Jacinto, President
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
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I:\cmo\Agreements\Larry Jacinto Farming Inc.-FY2526-041 v2.doc-jl 7 EXHIBIT "A"
SCOPE OF SERVICES
➢ RODENT CONTROL: Provide labor required to irradicate rodents from citrus groves.
➢ COMMERCIAL FERTILIZER APPLICATION : Analyze soil and trees to provide and apply appropriate fertilizer based on need.
➢ CHEMIGATION LABOR: Pesticide/Fertilizer application via irrigation injection. Analyze soil and trees to apply necessary pesticides and fertilizers via injection through the irrigation system.
➢ HERBICIDE APPLICATION: Provide labor, supervision, and equipment necessary to apply pre and post emergent herbicides to prevent weed growth in the groves.
➢ THRIP SPRAY: Provide labor, supervision, and equipment necessary to effectively control thrips in the groves.
➢ GIBBERELLIC ACID APPLICATION: Provide labor supervision, and equipment necessary to apply gibberellic acid to regulate fruit growth and maturation.
➢ FROST CONTROL: Provide labor, supervision, and equipment necessary for the application of appropriate chemicals to reduce frost exposure of groves.
➢ ACP TREATMENT: Provide labor, supervision, and equipment necessary for the required treatment against the Asian Citrus Psyllid.
➢ PCA REPORTING: Provide required PCA reporting on behalf of the City of Redlands.
➢ HEDGING & TOPPING: Hedge and/or top the citrus trees to maintain the most efficient size and shape for maximized production by use of a mechanical hedger/topper machine (cost to include operator).
➢ BRUSH CHOPPING: Chopping of brush as needed by use of mechanical chopping machine (cost to include operator).
➢ MANUAL GROVE FARM LABOR: As needed for weeding, irrigation repairs, brush stacking, suckering, etc. as needed to maintain the groves.
➢ SPECIALIZED MANUAL FARM LABOR: As needed for irrigation repairs and skirting and other pruning activities requiring a specialized skill set.
➢ GROVE FARM LABOR INCLUDING THE OPERATION OF POWER EQUIPMENT: When operating small power equipment such as chainsaw, string trimmer, skirting clippers, etc.
➢ CHEMICALS & MATERIALS: To be billed at cost plus the agreed upon percentage markup.
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I:\cmo\Agreements\Larry Jacinto Farming Inc.-FY2526-041 v2.doc-jl 8 EXHIBIT "B"
LABOR AND MATERIAL BOND
Whereas, the City of Redlands, State of California, and Larry Jacinto Farming, Inc. (hereinafter designated as “Principal”) have entered into an agreement (the “Agreement”) whereby Principal agrees to provide Citrus Farming Services (the “Work”), which said agreement, dated October 7, , 20 25, and titled as “Agreement to Perform Non-Professional Services for Improvement to Public Builds and Grounds” is hereby referred to and made a part hereof; and
Whereas, under the terms of the Agreement, Principal is required before commencing the performance of the Work, to file a good and sufficient Labor and Material bond with the City of Redlands to secure the claims to which reference is made in Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code of the State of California.
Now, therefore, said Principal and the undersigned as corporate surety, are held firmly bound unto the City and all contractors, subcontractors, laborers, material men and other persons employed in the performance of the Agreement and referred to in the aforesaid Code of Civil Procedure in the sum of Written dollar amount Dollars ($ ) for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, that said surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.
It is hereby expressly stipulated and agreed that this bond shall insure to the benefit of any and all persons, companies and corporations entitled to file claims under Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond.
Should the condition of this bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.
The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or the specifications accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition.
In witness whereof, this instrument has been duly executed by the Principal and surety above named, on _______________________, 20__.
(SEAL) (SEAL)
(Contractor) (Surety)
BY:
(Signature) (Signature)
Address:
_______________________________________
________________________________________
(Seal and Notarial Acknowledgment of
Surety)
Telephone( ) ___________________________
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I:\cmo\Agreements\Larry Jacinto Farming Inc.-FY2526-041 v2.doc-jl 9 EXHIBIT “C”
(“Fee Schedule/ Price and Fee Bid”)
YEAR ONE
Item
No. Brief Description Quantity Hourly or
Acre Rate
Total Price in
Figures
A1 Rodent Control 300 Hours $ 60.00 $18,000.00
A2 Commercial Fertilizer Application 200 Hours $135.00 $27,000.00 A3 Chemigation Labor (Pesticide/Fertilizer Application via irrigation injection) 300 Hours $150.00 $45,000.00
A4 Herbicide Application 400 Acres $150.00 $60,000.00
A5 Thrip Spray 200 Acres $225.00 $45,000.00
A6 Gibberellic Acid Application 50 Acres $190.00 $ 9,500.00 A7 Frost Control 200 Acres $220.00 $44,000.00
A8 ACP Treatment 200 Acres $205.00 $41,000.00
A9 PCA Reporting (monthly) 2400 Acres $ 14.00 $33,600.00 A10 Hedging and/or Topping of Citrus Trees w/Mechanical Hedger/Topper (with operator) 300 Hours $195.00 $58,500.00 A11 Brush Chopping with Mechanical Chopping Machine
(with operator) 300 Hours $185.00 $55,500.00
A12 Manual Grove Farming Labor 300 Hours $ 60.00 $18,000.00 A13 Specialized Manual Grove Farming Labor 300 Hours $ 68.00 $20,400.00 A14 Power Equipment Operation Grove Farming Labor 300 Hours $ 78.00 $23,300.00 A15 Materials Mark Up $200,000.00 %30 $ 260,000.00
TOTAL FOR YEAR ONE $ 758,900.00
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I:\cmo\Agreements\Larry Jacinto Farming Inc.-FY2526-041 v2.doc-jl 10 YEAR TWO
Item
No. Brief Description Quantity Hourly or
Acre Rate
Total Price in
Figures
A1 Rodent Control 300 Hours $ 62.40 $18,720.00
A2 Commercial Fertilizer Application 200 Hours $140.40 $28,080.00 A3 Chemigation Labor (Pesticide/Fertilizer Application via irrigation injection) 300 Hours $156.00 $46,800.00
A4 Herbicide Application 400 Acres $156.00 $62,400.00
A5 Thrip Spray 200 Acres $234.00 $46,800.00
A6 Gibberellic Acid Application 50 Acres $197.60 $ 9,880.00 A7 Frost Control 200 Acres $228.80 $45,760.00
A8 ACP Treatment 200 Acres $213.20 $42,640.00
A9 PCA Reporting (monthly) 2400 Acres $ 14.56 $34,944.00 A10 Hedging and/or Topping of Citrus Trees w/Mechanical Hedger/Topper (with operator) 300 Hours $202.80 $60,840.00 A11 Brush Chopping with Mechanical Chopping Machine
(with operator) 300 Hours $192.40 $57,720.00
A12 Manual Grove Farming Labor 300 Hours $ 62.40 $18,720.00 A13 Specialized Manual Grove Farming Labor 300 Hours $ 70.72 $21,216.00 A14 Power Equipment Operation Grove Farming Labor 300 Hours $ 81.12 $24,336.00 A15 Materials Mark Up $200,000.00 % 30 $ 260,000.00
TOTAL FOR YEAR TWO $ 778,856.00
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I:\cmo\Agreements\Larry Jacinto Farming Inc.-FY2526-041 v2.doc-jl 11 YEAR THREE
Item
No. Brief Description Quantity Hourly or
Acre Rate
Total Price in
Figures
A1 Rodent Control 300 Hours $ 62.40 $18,720.00
A2 Commercial Fertilizer Application 200 Hours $140.40 $28,080.00 A3 Chemigation Labor (Pesticide/Fertilizer Application via irrigation injection) 300 Hours $156.00 $46,800.00
A4 Herbicide Application 400 Acres $156.00 $62,400.00
A5 Thrip Spray 200 Acres $234.00 $46,800.00
A6 Gibberellic Acid Application 50 Acres $197.60 $ 9,880.00 A7 Frost Control 200 Acres $228.80 $45,760.00
A8 ACP Treatment 200 Acres $213.20 $42,640.00
A9 PCA Reporting (monthly) 2400 Acres $ 14.56 $34,944.00 A10 Hedging and/or Topping of Citrus Trees w/Mechanical Hedger/Topper (with operator) 300 Hours $202.80 $60,840.00 A11 Brush Chopping with Mechanical Chopping Machine
(with operator) 300 Hours $192.40 $57,720.00
A12 Manual Grove Farming Labor 300 Hours $ 62.40 $18,720.00 A13 Specialized Manual Grove Farming Labor 300 Hours $ 70.72 $21,216.00 A14 Power Equipment Operation Grove Farming Labor 300 Hours $ 81.12 $24,336.00 A15 Materials Mark Up $200,000.00 % 30 $ 260,000.00
TOTAL FOR YEAR THREE $ 778,856.00
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I:\cmo\Agreements\Larry Jacinto Farming Inc.-FY2526-041 v2.doc-jl 12 EXHIBIT “D”
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees.
CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self - insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers’ compensation insurance.
I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.
LARRY JACINTO FARMING, INC.
By: Date: _______ __________
Larry Jacinto
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City Council Meeting L. 7.
DATE: 10/07/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Adoption of Resolution No. 8727 confirming solid waste rates and ceasing transfers of solid waste rate revenues to the PARIS program (Assistant City Manager Boatman)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move to adopt Resolution No. 8727, confirming solid waste rates and ceasing transfers of solid waste rate revenues to the PARIS program.
1. RECOMMENDATION:
Staff recommends that City Council adopt Resolution No. 8727 confirming solid waste rates. The 2025 update confirms that, even after ceasing transfers of solid waste revenues to support the PARIS program, the solid waste rate schedule is aligned with projected costs, including SB1383 program obligations, fleet reinvestment, and the California Air Resources Board's (CARB) Advanced Clean Fleet (ACF) mandated zero-emission vehicle (ZEV) transitions while maintaining necessary reserves in the Solid Waste Fund and the DIF Capital Reserve Fund.
DISCUSSION:
The City of Redlands, Facilties and Community Services Department provides solid waste utility service as a municipal operation, including collection, recycling, organics, and disposal. To maintain these essential health, safety, and environmental services and to comply with State mandates such as SB 1383 the City periodically evaluates and adjusts its solid waste service rates.
In 2023, the City engaged R3 Consulting Group, Inc. (R3) to prepare a Solid Waste Financial Plan and Rate Study (2024 Rate Study) analyzing the Solid Redlands Regular Meeting of 10-07-25
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Waste Service Enterprise Fund (Solid Waste Fund), projecting revenues and expenses, and recommending a defensible multi-year rate schedule. R3 found that, at then-current solid waste service rates (from October 2021), the Solid Waste Fund was being drawn down to support operations and was projected to be depleted by the end of fiscal year (FY) 2025-26 absent corrective action via rate adjustments.
City staff and R3 presented the Study to the Municipal Utilities/Public Works Commission on March 18 and April 15, 2024. Based on Commission direction to keep any single-year adjustment below 10%, staff and R3 refined scenarios to a four-year schedule with January 1st as the effective date each year, preserving minimum operating reserves (≥10%) and avoiding two adjustments within any 12-month period. Refinements to rate adjustments to meet this direction included the postponement of some capital vehicle purchases. The Commission unanimously recommended forwarding the revised adjustments to the City Council.
The revised adjustments from R3 recommended annual adjustments of 9% on January 1 of 2025, 2026, and 2027, followed by 4% on January 1, 2028. These adjustments were designed to cover inflationary operating costs, fund vehicle replacements (though not zero emission vehicle (ZEV) purchases required by the California Air Resources Board (CARB) Advanced Clean Fleet (ACF) rule) and other capital needs, and meet new SB 1383 program costs, while remaining within Proposition 218’s cost-of-service requirements.
On June 3, 2024, the City Council set a public hearing for September 3, 2024, and directed staff to issue Proposition 218 notices. Notices describing the proposed adjustments and hearing details were mailed on July 15, 2024, more than 45 days prior to the hearing, in accordance with Article XIII D, Section 6 of the California Constitution.
At the duly noticed public hearing on September 3, 2024, a majority of protests did not occur; the Council then approved adjustments to rates for solid waste utility service as set forth in Exhibit A to Resolution No. 8627, with adjusted rates effective January 1 of 2025, 2026, 2027, and 2028. Exhibit A (Proposed Solid Waste Service Rates) implements the approved four-year schedule across residential, multifamily, and commercial service levels, consistent with the Study’s cost-of-service analysis and proportionality findings. 2025 Update to the 2024 Solid Waste Financial Plan & Rate Study In the case of Rogers v. City of Redlands, the Court ruled that the City could no longer use solid waste utility rates to fund the Pavement Accelerated Repair Implementation Strategy (PARIS), which has supported local street repair efforts. The Court’s order is now final, and the City must comply by removing the PARIS transfer from its solid waste rate structure.
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In September 2025, R3 prepared updates to the 2024 Rate Study to reflect new operational and regulatory information (See Attachment 1). Key adjustments reflected in the 2025 update include:
Eliminating the annual $1,885,248 transfer from the Solid Waste Fund to the Pavement Accelerated Repair Implementation Strategy (PARIS) beginning in FY 2025-26.
Updating the vehicle replacement schedule so aging units are replaced at the end of their useful lives (reversing timelines that extended beyond normal expectations in the 2024 Rate Study).
Costs for CARB ACF compliance, including purchase of ZEV solid waste collection vehicles and charging infrastructure, which are currently projected at roughly twice the cost of conventional internal combustion engine collection vehicles.
In analyzing these adjustments, R3 found that:
Total Solid Waste Fund expenditures projected for FY 2025-26 through FY 2027-28 are approximately unchanged from the 2024 study.
Ending Solid Waste Fund reserves are projected to dip to 11% of operating expenses in FY 2025-26 and FY 2026-27, then rise to 13% in FY 2027-28, in keeping with the projections from the 2024 Rate Study, and still below the long-term target of two to three months (16%–25%) of operating expenses.
Revenues into the Solid Waste Fund are projected to remain slightly below expenses in FY 2025-26 (contributing to the reserve low point) and modestly above in the following years. Updated revenue figures also reflect adjustments to transfers from the separate DIF Capital Reserve Fund to keep that fund’s reserves aligned with prior projections from the 2024 Rate Study.
From FY 2025-26 to FY 2027-28, the cumulative reserve impact of the updates is a minor reduction (approximately $76,000) which does not materially change the funding need.
The Council-approved rate adjustments for January 1, 2026, 2027 and 2028 remain necessary to cover operating and capital needs over this period.
Via the updated analysis, R3 concluded that the Council-approved adjustments remain necessary and appropriate to fund projected expenses and maintain minimum working reserves. By adopting this resolution, the City Council is:
Confirming compliance with the Court’s order by ending the PARIS transfer from solid waste rates;
Confirming that existing rates are appropriate and necessary to fund ongoing costs.
Directing future funding toward vehicle replacement and State-mandated clean fleet requirements, rather than street repairs; and This action ensures compliance with the Court’s judgment while maintaining stable rates for customers and responsibly addressing the long-term Redlands Regular Meeting of 10-07-25
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stable rates for customers and responsibly addressing the long-term sustainability of the solid waste utility.
ALTERNATIVES:
City Council may elect not to approve Resolution No. 8727 and direct staff accordingly.
STRATEGIC PLAN:
Supports Priority D - Sustainability.
SUBMITTED BY:
Tabitha Crocker, Facilities and Community Services Department Director Christopher Boatman, Assistant City Manager
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Nathalie Ayala, Senior Administrative Assistant
Fiscal Impact
Fiscal Year: FY 2025-26
Revenue Generating: Yes
Budgeted Y/N: Y
Account No.: 511900
Discussion:
Adoption of this resolution will not result in any increase to customer rates, as the City is confirming the existing solid waste rate schedule adopted in September 2024. However, the cost basis for these rates will change. Funds that were previously allocated to the Pavement Accelerated Repair Implementation Strategy (PARIS) will instead be redirected to address critical solid waste capital needs, including vehicle replacement and compliance with State mandates to transition to zero-emission vehicles. While the current rates remain below the full cost of service, this reallocation ensures that available revenues are applied lawfully and responsibly toward sustaining the solid waste Redlands Regular Meeting of 10-07-25
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utility.
Attachments
Resolution 8727
A. Rate Study
B. Rate Study - Updates
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1 I:\cmo\Resolutions\8727- Solid Waste Rates and Ceasing Transfers.docx-jl RESOLUTION NO. 8727
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
CONFIRMING SOLID WASTE RATES AND CEASING TRANSFERS OF
SOLID WASTE RATE REVENUES TO THE PARIS PROGRAM
WHEREAS, the City of Redlands provides solid waste utility service for its residents; and
WHEREAS, the City last adjusted its rates for solid waste service in September 2024, based on recommendations from R3 Consulting Group, Inc. (R3), regarding the City’s costs for this service; and
WHEREAS, the rates the City adopted in September 2024 included three cost assumptions relevant to this Resolution: (1) an annual transfer out of the Solid Waste Enterprise Fund to support the City’s Pavement Accelerated Repair Implementation Strategy (PARIS), (2) a solid waste vehicle replacement schedule that required vehicles to stay in service beyond normal expectations for their useful lifetimes, and (3) no funding in Fiscal Years 2024–2025 through 2027–2028 to purchase zero emission vehicles (ZEVs) as required by Advanced Clean Fleets regulations from the California Air Resources Board; and WHEREAS, the California Court of Appeal has ordered the City to cease imposing solid waste rates that include a charge to fund the PARIS transfer (Rogers v. City of Redlands, Case No. G063580); and
WHEREAS, the City Council intends by this Resolution to fully comply with the Court’s order; and
WHEREAS, the City engaged R3 again, this time to recommend rate adjustments that both eliminate the PARIS transfer and still recover all valid costs of solid waste utility service, including a reasonable vehicle replacement schedule that includes purchasing ZEVs in the near term; and
WHEREAS, R3 provided these recommendations in its “2025 Update to 2024 Solid Waste Financial Plan & Rate Study,” dated September 12, 2025 (the 2025 Rate Study Update); and
WHEREAS, the City Council has reviewed the 2025 Rate Study Update, which recommends maintaining the City’s current solid waste rates to cover costs that exclude the PARIS transfer but include an updated vehicle replacement plan.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:
Section 1. The foregoing recitals are true and correct and are hereby incorporated into this Resolution by this reference.
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2 I:\cmo\Resolutions\8727- Solid Waste Rates and Ceasing Transfers.docx-jl Section 2. The City Council hereby accepts and approves the 2025 Rate Study Update submitted by R3.
Section 3. The City Council hereby confirms that its charges for solid waste service shall remain unchanged from the rate schedule the Council approved through Resolution No. 8627 on September 3, 2024. As the Council does not order any change to these rates, this Resolution does not impose an “increase” in those rates. (Gov. Code, § 53750(h).) Nonetheless, the Council finds that the City’s solid waste rates, as confirmed by this Resolution and as implemented in accord with the 2025 Rate Study Update, meet all of the requirements in Article XIII D, section 6(b) of the California Constitution.
Section 4. The City Council orders the City Manager, the Director of the Municipal Utilities & Engineering Department, and all other relevant City officials to ensure that, beginning with FY 2025–2026, solid waste rates and charges no longer include any amount to fund the PARIS program or any similar street repair program.
Section 5. This Resolution is not subject to the California Environmental Quality Act (Pub. Resources Code, § 21000 et seq.) pursuant to Public Resources Code, section 21080(b)(8), and California Code of Regulations, title 14, sections 15061(b)(3) and 15273.
Section 6. If any portion of this Resolution, including but not limited to any particular rate or charge adopted hereby, is held to be unconstitutional, invalid, or otherwise unenforceable by a court of competent jurisdiction, that holding shall not affect any other portion of this Resolution.
Section 7. This Resolution shall become effective immediately upon its approval.
ADOPTED, SIGNED, AND APPROVED this 7th day of October, 2025.
____________________________
Mario Saucedo, Mayor
ATTEST:
____________________________
Jeanne Donaldson, City Clerk
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3 I:\cmo\Resolutions\8727- Solid Waste Rates and Ceasing Transfers.docx-jl I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof, held on the 7th day of October 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________
Jeanne Donaldson, City Clerk
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BUDGET
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2030-31 FY 2031-32 FY 2032-33 FY 2033-34 10,981,141$ 4,770,962 3,562,557 2,014,041 2,149,961 2,688,611 4,162,555 5,340,992 6,155,228 5,306,104 2,417,184 Residential Rate Revenue 9,481,500 9,908,168 10,799,903 11,771,894 12,524,394 12,897,670 13,155,623 13,418,736 13,687,110 13,960,853 14,240,070 Non-Residential Rate Revenue 8,268,750 8,640,844 9,418,520 10,266,186 10,922,436 11,247,968 11,472,927 11,702,386 11,936,434 12,175,162 12,418,665 Special Hauls & Roll-off Rate Revenue 2,976,750 3,110,704 3,390,667 3,695,827 3,932,077 4,049,268 4,130,254 4,212,859 4,297,116 4,383,058 4,470,720 Transfer In From Capital Reserve 1,647,962 200,000 548,333 453,833 2,255,021 243,101 255,256 268,019 600,000 1,020,250 600,000 Other Revenues 145,048 105,000 105,000 105,000 105,000 105,000 105,000 105,000 105,000 105,000 105,000 22,520,010 21,964,715 24,262,423 26,292,741 29,738,928 28,543,007 29,119,061 29,707,000 30,625,660 31,644,323 31,834,455 Personnel 6,883,624 6,477,805 6,801,695 7,141,780 7,498,869 7,873,813 8,188,765 8,516,316 8,856,968 9,211,247 9,579,697 Fleet Maintenance 4,501,774 3,931,845 4,089,119 4,252,684 4,422,791 4,599,702 4,783,691 4,975,038 5,174,040 5,381,001 5,596,241 Recycling and Organics Processing 2,464,255 2,612,110 2,768,837 2,934,967 3,111,065 3,297,729 3,429,638 3,566,824 3,709,497 3,857,877 4,012,192 Landfill Costs 1,415,714 1,469,685 1,525,735 1,583,944 1,644,398 1,693,730 1,744,542 1,796,878 1,850,784 1,906,308 1,963,497 Professional Services 933,464 989,472 1,048,840 1,111,771 1,178,477 1,249,185 1,299,153 1,351,119 1,405,164 1,461,370 1,519,825 Information Technology Services 729,338 758,512 788,852 820,406 853,222 878,819 905,184 932,339 960,309 989,118 1,018,792 Supplies, Materials, Other Operating 604,072 629,800 656,628 682,893 710,209 736,668 760,282 784,665 809,843 835,842 862,688 SB 1383 Compliance - 480,750 499,980 519,979 540,778 557,002 573,712 590,923 608,651 626,910 645,718 Subtotal Operating Expenses 17,532,241 17,349,979 18,179,686 19,048,424 19,959,809 20,886,648 21,684,966 22,514,102 23,375,256 24,269,673 25,198,650 Vehicles and Other Capital Equipment 5,112,850 1,201,525 1,776,559 1,304,094 3,364,318 1,417,165 1,477,970 1,541,815 3,201,750 5,303,033 3,201,816 Zero Emission Vehicle Infrastructure - - - - - - 100,000 100,000 100,000 100,000 100,000 New Landfill Cell - - 1,166,667 1,166,667 1,166,667 - - - - - - Subtotal Capital and Equipment Expenses 5,112,850 1,201,525 2,943,225 2,470,761 4,530,985 1,417,165 1,577,970 1,641,815 3,301,750 5,403,033 3,301,816 Debt Service 2,221,506 693,178 692,147 571,618 570,522 569,392 423,226 422,023 420,783 419,505 418,186 Transfer to PARIS 1,885,248 1,885,248 1,885,248 1,885,248 1,885,248 1,885,248 1,885,248 1,885,248 1,885,248 1,885,248 1,885,248 Billing Services 850,000 884,000 919,360 956,134 994,380 1,024,211 1,054,938 1,086,586 1,119,183 1,152,759 1,187,341 Internal Service Charge 771,173 802,020 834,101 867,465 902,163 929,228 957,105 985,818 1,015,393 1,045,855 1,077,230 Other Transfers 213,846 213,846 213,846 213,846 213,846 213,846 213,846 213,846 213,846 213,846 213,846 Transfer to Landfill Closure Reserve 143,325 143,325 143,325 143,325 143,325 143,325 143,325 143,325 143,325 143,325 143,325 Subtotal Interdepartmental Services and Transfers 6,085,098 4,621,617 4,688,027 4,637,637 4,709,484 4,765,250 4,677,687 4,736,846 4,797,778 4,860,537 4,925,177 28,730,189 23,173,120 25,810,938 26,156,821 29,200,278 27,069,064 27,940,624 28,892,763 31,474,785 34,533,243 33,425,642 (6,210,179) (1,208,405) (1,548,515) 135,920 538,650 1,473,944 1,178,437 814,236 (849,125) (2,888,920) (1,591,188) 4,770,962 3,562,557 2,014,041 2,149,961 2,688,611 4,162,555 5,340,992 6,155,228 5,306,104 2,417,184 825,996 27% 21% 11% 11% 13% 20% 25% 27% 23% 10% 3%
Revenues
Total Expenses
Total Revenues
ATTACHMENT 2
CITY OF REDLANDS
SOLID WASTE FINANCIAL PLAN
SOLID WASTE SERVICE FUND (511)
PROJECTIONS
Starting Fund Balance
Capital and
Equipment
Operating Expenses
Interdepartmental
Services and
Transfers
Ending Fund Balance as Percentage of Operating Expenses Revenues less Expenses
Ending Fund Balance
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0 123 45 6 7 8 9 1 0
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30 FY 30-31 FY 31-32 FY 32-33 FY 33-34 Account Expense Line Item Adjustment Category Proposed Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected 30-511900-5001 Salaries, Full-Time Personnel Services 3,601,975 3,032,074$ 3,183,677$ 3,342,861$ 3,510,004$ 3,685,505$ 3,832,925$ 3,986,242$ 4,145,691$ 4,311,519$ 4,483,980$ 30-511900-5002 Salaries, Part-time Personnel Services 19,672 20,656$ 21,688$ 22,773$ 23,911$ 25,107$ 26,111$ 27,156$ 28,242$ 29,372$ 30,547$ 30-511900-5101 Overtime Salaries Personnel Services 367,765 386,153$ 405,461$ 425,734$ 447,021$ 469,372$ 488,147$ 507,672$ 527,979$ 549,098$ 571,062$ 30-511900-5301 Banked Leave Buy Back Personnel Services 65,988 69,287$ 72,752$ 76,389$ 80,209$ 84,219$ 87,588$ 91,092$ 94,735$ 98,525$ 102,466$ 30-511900-5401 Pension Contributions Personnel Services 920,076 966,080$ 1,014,384$ 1,065,103$ 1,118,358$ 1,174,276$ 1,221,247$ 1,270,097$ 1,320,901$ 1,373,737$ 1,428,686$ 30-511900-5501 Social Security/Medicare Personnel Services 220,544 231,571$ 243,150$ 255,307$ 268,073$ 281,476$ 292,735$ 304,445$ 316,622$ 329,287$ 342,459$ 30-511900-5601 Deferred Compensation Personnel Services 9,677 10,161$ 10,669$ 11,202$ 11,762$ 12,351$ 12,845$ 13,358$ 13,893$ 14,448$ 15,026$ 30-511900-5701 Health/Dental Insurance Personnel Services 1,001,621 1,051,702$ 1,104,287$ 1,159,502$ 1,217,477$ 1,278,350$ 1,329,484$ 1,382,664$ 1,437,970$ 1,495,489$ 1,555,309$ 30-511900-5702 Workers 'Comp Insurance Personnel Services 196,200 206,010$ 216,311$ 227,126$ 238,482$ 250,406$ 260,423$ 270,840$ 281,673$ 292,940$ 304,658$ 30-511900-5703 Disability Insurance Personnel Services 25,983 27,282$ 28,646$ 30,079$ 31,582$ 33,162$ 34,488$ 35,868$ 37,302$ 38,794$ 40,346$ 30-511900-5704 Unemployment Insurance Personnel Services 20,684 21,718$ 22,804$ 23,944$ 25,142$ 26,399$ 27,455$ 28,553$ 29,695$ 30,883$ 32,118$ 30-511900-5705 Life Insurance Personnel Services 2,940 3,087$ 3,241$ 3,403$ 3,574$ 3,752$ 3,902$ 4,058$ 4,221$ 4,390$ 4,565$ 30-511900-5802 Eyecare Reimbursement Personnel Services 10,499 11,024$ 11,575$ 12,154$ 12,762$ 13,400$ 13,936$ 14,493$ 15,073$ 15,676$ 16,303$ 30-511900-5803 Clothing Allowance Other Operating Costs 12,885 13,465$ 14,071$ 14,634$ 15,219$ 15,828$ 16,303$ 16,792$ 17,295$ 17,814$ 18,349$ 30-511900-5804 Uniform Rental Other Operating Costs 5,369 5,611$ 5,863$ 6,098$ 6,342$ 6,595$ 6,793$ 6,997$ 7,207$ 7,423$ 7,646$ 30-511900-5903 Other Taxable Benefits Other Operating Costs 95,520 99,818$ 104,310$ 108,483$ 112,822$ 117,335$ 120,855$ 124,481$ 128,215$ 132,061$ 136,023$ 30-511900-6005 License & Permits Other Operating Costs 103,031 107,667$ 112,512$ 117,013$ 121,693$ 126,561$ 130,358$ 134,269$ 138,297$ 142,446$ 146,719$ 30-511900-6006 Taxes Other Operating Costs 4,988 5,212$ 5,447$ 5,665$ 5,891$ 6,127$ 6,311$ 6,500$ 6,695$ 6,896$ 7,103$ 30-511900-6007 Penalties and Interest Other Operating Costs 551 576$ 602$ 626$ 651$ 677$ 697$ 718$ 740$ 762$ 785$ 30-511900-6008 State Mandated Fees Other Operating Costs 74,970 78,344$ 81,869$ 85,144$ 88,550$ 92,092$ 94,854$ 97,700$ 100,631$ 103,650$ 106,759$ 30-511900-6105 Medical/Physicals Professional Services 3,297 3,495$ 3,705$ 3,927$ 4,162$ 4,412$ 4,589$ 4,772$ 4,963$ 5,162$ 5,368$ 30-511900-6106 Other Professional Services Professional Services 895,432 949,158$ 1,006,107$ 1,066,474$ 1,130,462$ 1,198,290$ 1,246,222$ 1,296,070$ 1,347,913$ 1,401,830$ 1,457,903$ 30-511900-6301 Water Wastewater Refuse Other Operating Costs 6,615 6,913$ 7,224$ 7,513$ 7,813$ 8,126$ 8,370$ 8,621$ 8,879$ 9,146$ 9,420$ 30-511900-6303 City Disposal Landfill Tip 115,420 118,883$ 122,449$ 126,123$ 129,906$ 133,803$ 137,818$ 141,952$ 146,211$ 150,597$ 155,115$ 30-511900-6304 Telephone Other Operating Costs 2,425 2,534$ 2,648$ 2,754$ 2,864$ 2,979$ 3,068$ 3,160$ 3,255$ 3,353$ 3,453$ 30-
511900-6307 Electricity & Gas Other Operating Costs 6,693 6,994$ 7,309$ 7,601$ 7,905$ 8,222$ 8,468$ 8,722$ 8,984$ 9,253$ 9,531$ 30-511900-6402 Travel Expense/Reimbursement Other Expenses 1,985 2,064$ 2,147$ 2,233$ 2,322$ 2,392$ 2,464$ 2,537$ 2,614$ 2,692$ 2,773$ 30-511900-6403 Training Other Expenses 16,800 17,472$ 18,171$ 18,898$ 19,654$ 20,243$ 20,851$ 21,476$ 22,120$ 22,784$ 23,467$ 30-511900-6505 Retiree Health Insurance Personnel Services 420,000 441,000$ 463,050$ 486,203$ 510,513$ 536,038$ 557,480$ 579,779$ 602,970$ 627,089$ 652,173$ 30-511900-6710 Special Contractual Services Professional Services 2,464,255 2,612,110$ 2,768,837$ 2,934,967$ 3,111,065$ 3,297,729$ 3,429,638$ 3,566,824$ 3,709,497$ 3,857,877$ 4,012,192$ 30-511900-6712 Landfill Tipping Charges Landfill Tip 150,362 154,873$ 159,519$ 164,305$ 169,234$ 174,311$ 179,540$ 184,926$ 190,474$ 196,188$ 202,074$ 30-511900-6713 Landfill Closure/PC Expense Landfill CPC NON CASH - -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 30-511900-6801 City Attorney Legal Service Professional Services 34,735 36,819$ 39,028$ 41,370$ 43,852$ 46,483$ 48,343$ 50,276$ 52,287$ 54,379$ 56,554$ 30-511900-6802 Info Tech Service Charges Other Expenses 729,338 758,512$ 788,852$ 820,406$ 853,222$ 878,819$ 905,184$ 932,339$ 960,309$ 989,118$ 1,018,792$ 30-511900-6803 City Garage Charges Maintenance 4,501,774 3,931,845$ 4,089,119$ 4,252,684$ 4,422,791$ 4,599,702$ 4,783,691$ 4,975,038$ 5,174,040$ 5,381,001$ 5,596,241$ 30-511900-6804 General Govt Service Charge Other Expenses 771,173 802,020$ 834,101$ 867,465$ 902,163$ 929,228$ 957,105$ 985,818$ 1,015,393$ 1,045,855$ 1,077,230$ 30-511900-6805 Billing Services Other Expenses 850,000 884,000$ 919,360$ 956,134$ 994,380$ 1,024,211$ 1,054,938$ 1,086,586$ 1,119,183$ 1,152,759$ 1,187,341$ 30-511900-6901 Printing and Binding Other Expenses 1,100 1,144$ 1,190$ 1,237$ 1,287$ 1,325$ 1,365$ 1,406$ 1,448$ 1,492$ 1,537$ 30-511900-6902 Advertising Other Expenses 4,650 4,836$ 5,029$ 5,231$ 5,440$ 5,603$ 5,771$ 5,944$ 6,123$ 6,306$ 6,495$ 30-511900-6903 Janitorial Services Other Expenses 9,983 10,382$ 10,798$ 11,230$ 11,679$ 12,029$ 12,390$ 12,762$ 13,144$ 13,539$ 13,945$ 30-511900-6904 Land and Building Rent Other Expenses 5,618 5,843$ 6,076$ 6,319$ 6,572$ 6,769$ 6,973$ 7,182$ 7,397$ 7,619$ 7,848$ 30-511900-6908 Other Rentals Other Expenses 124,040 129,002$ 134,162$ 139,528$ 145,109$ 149,463$ 153,946$ 158,565$ 163,322$ 168,221$ 173,268$ 30-511900-6909 Subscriptions & Memberships Other Expenses 1,041 1,083$ 1,126$ 1,171$ 1,218$ 1,254$ 1,292$ 1,331$ 1,371$ 1,412$ 1,454$ 30-511900-6910 Labor Other Expenses - -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 30-511900-7002 Office Supplies Supplies and Materials 3,511 3,651$ 3,797$ 3,949$ 4,107$ 4,272$ 4,443$ 4,620$ 4,805$ 4,997$ 5,197$ 30-511900-7004 Uniform/Safety Clothing Supplies and Materials 45,564 47,387$ 49,282$ 51,253$ 53,303$ 55,436$ 57,653$ 59,959$ 62,357$ 64,852$ 67,446$ 30-511900-7101 Office Equipment & Furniture S upplies and Materials 4,630 4,815$ 5,008$ 5,208$ 5,416$ 5,633$ 5,858$ 6,093$ 6,336$ 6,590$ 6,854$ 30-511900-7102 Small Tools & Equipment S upplies and Materials 10,046 10,448$ 10,866$ 11,300$ 11,752$ 12,222$ 12,711$ 13,220$ 13,749$ 14,299$ 14,871$ 30-511900-7201 Hardware Maint/Replace Maintenance 551 573$ 596$ 620$ 645$ 670$ 697$ 725$ 754$ 784$ 816$ 30-511900-7205 Machinery & Equip. Maint. Maintenance 15,233 15,842$ 16,476$ 17,135$ 17,820$ 18,533$ 19,275$ 20,046$ 20,847$ 21,681$ 22,549$ 30-
511900-7206 Vehicle Maintenance Maintenance 1,766 1,837$ 1,910$ 1,987$ 2,066$ 2,149$ 2,235$ 2,324$ 2,417$ 2,514$ 2,614$ 30-511900-7208 Repair/Maintenance Supplies Maintenance 32,011 33,291$ 34,623$ 36,008$ 37,448$ 38,946$ 40,504$ 42,124$ 43,809$ 45,562$ 47,384$ 30-511900-7209 Janitorial Supplies Supplies and Materials 7,497 7,797$ 8,109$ 8,433$ 8,770$ 9,121$ 9,486$ 9,866$ 10,260$ 10,671$ 11,097$ 30-511900-7210 Building Supplies Supplies and Materials 3,638 3,784$ 3,935$ 4,092$ 4,256$ 4,426$ 4,603$ 4,787$ 4,979$ 5,178$ 5,385$ 30-511900-7211 Computer Components Supplies and Materials - -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 30-511900-7807 Food Other Expenses 1,361 1,415$ 1,472$ 1,531$ 1,592$ 1,640$ 1,689$ 1,740$ 1,792$ 1,846$ 1,901$ 30-511900-7810 Special Departmental Supplies Other Expenses 670,153 696,959$ 724,837$ 753,831$ 783,984$ 807,504$ 831,729$ 856,681$ 882,381$ 908,853$ 936,118$ 30-511900-8801 Capital Lease Other Expenses 479,779 498,970$ 518,929$ 539,686$ 561,274$ 578,112$ 595,455$ 613,319$ 631,718$ 650,670$ 670,190$ 30-
511900-9901 Transfer to General Fund Transfer 57,186 57,186$ 57,186$ 57,186$ 57,186$ 57,186$ 57,186$ 57,186$ 57,186$ 57,186$ 57,186$ 30-511900-9901 Transfer to PARIS Transfer 1,885,248 1,885,248$ 1,885,248$ 1,885,248$ 1,885,248$ 1,885,248$ 1,885,248$ 1,885,248$ 1,885,248$ 1,885,248$ 1,885,248$ 30-511900-9901 Transfer to Groves Transfer 81,660 81,660$ 81,660$ 81,660$ 81,660$ 81,660$ 81,660$ 81,660$ 81,660$ 81,660$ 81,660$ 30-511900-9901 Transfer to Risk Management Transfer 75,000 75,000$ 75,000$ 75,000$ 75,000$ 75,000$ 75,000$ 75,000$ 75,000$ 75,000$ 75,000$ 30-511900-9901 Transfer to Landfill Closure Reserve Transfer 143,325 143,325$ 143,325$ 143,325$ 143,325$ 143,325$ 143,325$ 143,325$ 143,325$ 143,325$ 143,325$ Solid Waste - Projects/Grants
30-511910-6710 Special Contractual Services Capital Projects 40,748 40,748$ 40,748$ 40,748$ 40,748$ 40,748$ 40,748$ 40,748$ 40,748$ 40,748$ 40,748$ 30-511910-7206 Vehicle Maintenance Capital Projects 49,880 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 30-511910-7810 Special Departmental Supplies Capital Projects 40,048 40,048$ 40,048$ 40,048$ 40,048$ 40,048$ 40,048$ 40,048$ 40,048$ 40,048$ 40,048$ 30-511910-7901 Non-Capital Expenditures Other Expenses 816 849$ 883$ 918$ 955$ 983$ 1,013$ 1,043$ 1,074$ 1,107$ 1,140$ 30-511910-8501 Other Betterments/Improv Capital Projects 1,399,485 -$ 30-511910-8704 Motor Vehicles Capital Projects 3,511,873 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 30-511910-8704 Replacement Motor Vehicles (VehicleCapital Projects - 1,000,000$ 1,575,000$ 1,102,500$ 3,162,688$ 1,215,506$ 1,276,282$ 1,340,096$ 3,000,000$ 5,101,250$ 3,000,000$ 30-511910-8706 All Other Equipment Capital Projects 70,000 70,000$ 70,000$ 70,000$ 70,000$ 70,000$ 70,000$ 70,000$ 70,000$ 70,000$ 70,000$ 30-511910-9001 Principal Capital Projects 111,656 256,656$ 256,656$ 145,000$ 145,000$ 145,000$ -$ -$ -$ -$ -$ 30-511910-9101 Interest Capital Projects 7,810 7,810$ 7,810$ -$ -$ -$ -$ -$ -$ -$ -$ Solid Waste - Debt Service
30-511930-6001 Fiscal Agent Fees Capital Projects 2,225 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 30-511930-6004 Bank/Collection Agent Fees Capital Projects 12,913 12,054$ 11,167$ 10,253$ 9,311$ 8,339$ 7,336$ 6,302$ 5,236$ 4,137$ 3,003$ 30-511930-9001 Principal Capital Projects 1,946,507 295,459$ 304,691$ 314,212$ 324,031$ 334,158$ 344,601$ 355,371$ 366,478$ 377,933$ 389,746$ 30-511930-9101 Interest Capital Projects 140,395 121,200$ 111,823$ 102,153$ 92,180$ 81,895$ 71,289$ 60,350$ 49,069$ 37,435$ 25,437$ New Landfill Cell Landfill Projects - -$ 1,166,667$ 1,166,667$ 1,166,667$ -$ -$ -$ -$ -$ -$ ZEV Infrastructure Capital Projects - -$ -$ -$ -$ -$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ SB 1383 Compliance Costs Other Expenses -$ 480,750$ 499,980$ 519,979$ 540,778$ 557,002$ 573,712$ 590,923$ 608,651$ 626,910$ 645,718$ 28,730,189$ 23,173,120$ 25,810,938$ 26,156,821$ 29,200,278$ 27,069,064$ 27,940,624$ 28,892,763$ 31,474,785$ 34,533,243$ 33,425,642$ TOTAL EXPENSE
REFUSE COLLECTION AND DISPOSAL
ATTACHMENT 3
REDLANDS SOLID WASTE FINANCIAL PLAN
DETAILED FINANCIAL FORECAST
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1234567 89 1 0
FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2030-31 FY 2031-32 FY 2032-33 FY 2033-34 835 Chevrolet 3500 stake bed 2007 2024 2039 200,000$
817 Peterbilt Roll-off 2008 2024 2032 500,000$ 1,000,000$ 802 Peterbilt ASL 2013 2024 2032 500,000$ 1,000,000$ 850 Peterbilt FEL 2013 2024 2032 500,000$ 1,000,000$ 804 Peterbilt ASL 2014 2025 2034 525,000$ 1,000,000$ 805 Peterbilt ASL 2014 2025 2034 525,000$ 1,000,000$ 806 Peterbilt ASL 2014 2025 2034 525,000$ 1,000,000$ 877 Ford F250 2014 2025 2040 100,000$
881 Ford F150 2014 2025 2040 75,000$
803 Peterbilt ASL 2015 2026 2035 551,250$
823 Peterbilt FEL 2015 2026 2035 551,250$
847 Peterbilt ASL 2015 2026 2035 551,250$
840 Ford REL 2017 2027 2042 578,813$
Route Growth Peterbilt FEL N/A 2027 2036 578,813$
Route Growth Peterbilt ASL N/A 2027 2036 578,813$
846 Peterbilt FEL 2018 2028 2037 607,753$
809 Peterbilt ASL 2019 2028 2037 607,753$
811 Peterbilt ASL 2020 2029 2038 638,141$
836 Peterbilt ASL 2020 2029 2038 638,141$
821 Peterbilt FEL 2021 2030 2039 670,048$
822 Peterbilt FEL 2021 2030 2039 670,048$
808 Peterbilt ASL 2022 2031 2040 1,000,000$
810 Peterbilt ASL 2022 2031 2040 1,000,000$
859 Peterbilt Roll-off 2022 2031 2040 1,000,000$
841 Peterbilt FEL 2023 2032 2041 1,000,000$
842 Peterbilt FEL 2023 2032 2041 1,000,000$
807 Ford – F150 XL 2022 2032 2047 101,250$
1,000,000$ 1,575,000 $ 1,102,500 $ 3,162,688 $ 1,215,506 $ 1,276,282 $ 1,340,096 $ 3,000,000 $ 5,101,250 $ 3,000,000 $
CITY OF REDLANDS
TOTAL
ATTACHMENT 4
FLEET REPLACEMENT SCHEDULE AND ESTIMATES
Second
Replacement
First
Replacement
Purchase
YearDescriptionCurrent Truck
#
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769 of 777
BUDGET
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2030-31 FY 2031-32 FY 2032-33 FY 2033-34 4,691,907$ 3,565,945$ 3,888,605$ 3,863,611$ 3,933,818$ 2,203,558$ 2,485,961$ 2,756,974$ 3,016,012$ 2,943,881$ 2,452,336$ Development Impact Fees 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ Investment Income 22,000$ 22,660$ 23,340$ 24,040$ 24,761$ 25,504$ 26,269$ 27,057$ 27,869$ 28,705$ 29,566$ 522,000$ 522,660$ 523,340$ 524,040$ 524,761$ 525,504$ 526,269$ 527,057$ 527,869$ 528,705$ 529,566$ Expenses Transfer to Solid Waste Service Fund 511 1,647,962$ 200,000$ 548,333$ 453,833$ 2,255,021$ 243,101$ 255,256$ 268,019$ 600,000$ 1,020,250$ 600,000$ 1,647,962$ 200,000$ 548,333$ 453,833$ 2,255,021$ 243,101$ 255,256$ 268,019$ 600,000$ 1,020,250$ 600,000$ (1,125,962)$ 322,660$ (24,994)$ 70,207$ (1,730,260)$ 282,403$ 271,013$ 259,038$ (72,131)$ (491,545)$ (70,434)$ 3,565,945$ 3,888,605$ 3,863,611$ 3,933,818$ 2,203,558$ 2,485,961$ 2,756,974$ 3,016,012$ 2,943,881$ 2,452,336$ 2,381,902$ Ending Fund Balance Starting Fund Balance
Revenues
Total Revenues
Total Expenses
ATTACHMENT 5
CITY OF REDLANDS
SOLID WASTE FINANCIAL PLAN
Revenues less Expenses
DIF CAPITAL RESERVE FUND (519)
PROJECTIONS
Redlands Regular Meeting of 10-07-25
770 of 777
BUDGET
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2030-31 FY 2031-32 FY 2032-33 FY 2033-34 10,981,141$ 4,770,962 3,562,557 1,941,805 2,115,084 2,612,161 4,119,145 6,119,658 7,130,836 7,687,046 8,145,627 Residential Rate Revenue 9,481,500 9,908,168 10,799,903 11,771,894 12,524,394 12,897,670 13,155,623 13,418,736 13,687,110 13,960,853 14,240,070 Non-Residential Rate Revenue 8,268,750 8,640,844 9,418,520 10,266,186 10,922,436 11,247,968 11,472,927 11,702,386 11,936,434 12,175,162 12,418,665 Special Hauls & Roll-off Rate Revenue 2,976,750 3,110,704 3,390,667 3,695,827 3,932,077 4,049,268 4,130,254 4,212,859 4,297,116 4,383,058 4,470,720 Transfer In From Capital Reserve 1,647,962 200,000 723,333 914,678 1,159,433 751,183 262,914 255,256 869,588 628,962 639,147 Other Revenues 145,048 105,000 105,000 105,000 105,000 105,000 105,000 105,000 105,000 105,000 105,000 22,520,010 21,964,715 24,437,423 26,753,586 28,643,341 29,051,089 29,126,718 29,694,237 30,895,248 31,253,035 31,873,602 Personnel 6,883,624 6,477,805 6,801,695 7,141,780 7,498,869 7,873,813 8,188,765 8,516,316 8,856,968 9,211,247 9,579,697 Fleet Maintenance 4,501,774 3,931,845 4,089,119 4,252,684 4,422,791 4,599,702 4,783,691 4,975,038 5,174,040 5,381,001 5,596,241 Recycling and Organics Processing 2,464,255 2,612,110 2,768,837 2,934,967 3,111,065 3,297,729 3,429,638 3,566,824 3,709,497 3,857,877 4,012,192 Landfill Costs 1,415,714 1,469,685 1,525,735 1,583,944 1,644,398 1,693,730 1,744,542 1,796,878 1,850,784 1,906,308 1,963,497 Professional Services 933,464 989,472 1,048,840 1,111,771 1,178,477 1,249,185 1,299,153 1,351,119 1,405,164 1,461,370 1,519,825 Information Technology Services 729,338 758,512 788,852 820,406 853,222 878,819 905,184 932,339 960,309 989,118 1,018,792 Supplies, Materials, Other Operating 604,072 629,800 656,628 682,893 710,209 736,668 760,282 784,665 809,843 835,842 862,688 SB 1383 Compliance - 480,750 499,980 519,979 540,778 557,002 573,712 590,923 608,651 626,910 645,718 Subtotal Operating Expenses 17,532,241 17,349,979 18,179,686 19,048,424 19,959,809 20,886,648 21,684,966 22,514,102 23,375,256 24,269,673 25,198,650 Vehicles and Other Capital Equipment 5,112,850 1,201,525 2,651,559 1,855,344 1,938,068 1,938,097 809,442 1,478,001 2,211,894 1,710,133 1,679,271 Zero Emission Vehicle Infrastructure - - 1,257,484 1,757,484 2,257,484 1,839,358 1,839,358 1,839,358 1,839,358 1,839,358 1,839,358 New Landfill Cell - - 1,166,667 1,166,667 1,166,667 - - - - - - Subtotal Capital and Equipment Expenses 5,112,850 1,201,525 5,075,709 4,779,494 5,362,219 3,777,455 2,648,800 3,317,359 4,051,252 3,549,491 3,518,629 Debt Service 2,221,506 693,178 692,147 571,618 570,522 569,392 423,226 422,023 420,783 419,505 418,186 Transfer to PARIS 1,885,248 1,885,248 - - - - - - - - - Billing Services 850,000 884,000 919,360 956,134 994,380 1,024,211 1,054,938 1,086,586 1,119,183 1,152,759 1,187,341 Internal Service Charge 771,173 802,020 834,101 867,465 902,163 929,228 957,105 985,818 1,015,393 1,045,855 1,077,230 Other Transfers 213,846 213,846 213,846 213,846 213,846 213,846 213,846 213,846 213,846 213,846 213,846 Transfer to Landfill Closure Reserve 143,325 143,325 143,325 143,325 143,325 143,325 143,325 143,325 143,325 143,325 143,325 Debt Service on Interfund Loan from Fund 517 - - - - - - - - - - - Subtotal Interdepartmental Services and Transfers 6,085,098 4,621,617 2,802,779 2,752,389 2,824,236 2,880,002 2,792,439 2,851,598 2,912,530 2,975,289 3,039,929 28,730,189 23,173,120 26,058,174 26,580,307 28,146,264 27,544,105 27,126,205 28,683,059 30,339,038 30,794,453 31,757,208 (6,210,179) (1,208,405) (1,620,751) 173,279 497,077 1,506,984 2,000,513 1,011,178 556,210 458,581 116,394 4,770,962 3,562,557 1,941,805 2,115,084 2,612,161 4,119,145 6,119,658 7,130,836 7,687,046 8,145,627 8,262,021 27% 21% 11% 11% 13% 20% 28% 32% 33% 34% 33%
Revenues
Total Expenses
Total Revenues
5-YEAR RATE STUDY 10-YEAR FINANCIAL PROJECTION
ATTACHMENT 2
CITY OF REDLANDS
5-YEAR RATE STUDY AND 10-YEAR FINANCIAL PROJECTION - UPDATED SEPTEMBER 2025 SOLID WASTE SERVICE FUND (511)
Starting Fund Balance
Capital and
Equipment
Operating Expenses
Interdepartmental
Services and
Transfers
Ending Fund Balance as Percentage of Operating Expenses Revenues less Expenses
Ending Fund Balance
Redlands Regular Meeting of 10-07-25
771 of 777
0 1 2 3 4 5 6 7 8 9 10
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30 FY 30-31 FY 31-32 FY 32-33 FY 33-34 Account Expense Line Item Adjustment Category Proposed Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected 30-511900-5001 Salaries, Full-Time Personnel Services 3,601,975 3,032,074$ 3,183,677$ 3,342,861$ 3,510,004$ 3,685,505$ 3,832,925$ 3,986,242$ 4,145,691$ 4,311,519$ 4,483,980$ 30-511900-5002 Salaries, Part-time Personnel Services 19,672 20,656$ 21,688$ 22,773$ 23,911$ 25,107$ 26,111$ 27,156$ 28,242$ 29,372$ 30,547$ 30-511900-5101 Overtime Salaries Personnel Services 367,765 386,153$ 405,461$ 425,734$ 447,021$ 469,372$ 488,147$ 507,672$ 527,979$ 549,098$ 571,062$ 30-511900-5301 Banked Leave Buy Back Personnel Services 65,988 69,287$ 72,752$ 76,389$ 80,209$ 84,219$ 87,588$ 91,092$ 94,735$ 98,525$ 102,466$ 30-511900-5401 Pension Contributions Personnel Services 920,076 966,080$ 1,014,384$ 1,065,103$ 1,118,358$ 1,174,276$ 1,221,247$ 1,270,097$ 1,320,901$ 1,373,737$ 1,428,686$ 30-511900-5501 Social Security/Medicare Personnel Services 220,544 231,571$ 243,150$ 255,307$ 268,073$ 281,476$ 292,735$ 304,445$ 316,622$ 329,287$ 342,459$ 30-511900-5601 Deferred Compensation Personnel Services 9,677 10,161$ 10,669$ 11,202$ 11,762$ 12,351$ 12,845$ 13,358$ 13,893$ 14,448$ 15,026$ 30-511900-5701 Health/Dental Insurance Personnel Services 1,001,621 1,051,702$ 1,104,287$ 1,159,502$ 1,217,477$ 1,278,350$ 1,329,484$ 1,382,664$ 1,437,970$ 1,495,489$ 1,555,309$ 30-511900-5702 Workers 'Comp Insurance Personnel Services 196,200 206,010$ 216,311$ 227,126$ 238,482$ 250,406$ 260,423$ 270,840$ 281,673$ 292,940$ 304,658$ 30-511900-5703 Disability Insurance Personnel Services 25,983 27,282$ 28,646$ 30,079$ 31,582$ 33,162$ 34,488$ 35,868$ 37,302$ 38,794$ 40,346$ 30-511900-5704 Unemployment Insurance Personnel Services 20,684 21,718$ 22,804$ 23,944$ 25,142$ 26,399$ 27,455$ 28,553$ 29,695$ 30,883$ 32,118$ 30-511900-5705 Life Insurance Personnel Services 2,940 3,087$ 3,241$ 3,403$ 3,574$ 3,752$ 3,902$ 4,058$ 4,221$ 4,390$ 4,565$ 30-511900-5802 Eyecare Reimbursement Personnel Services 10,499 11,024$ 11,575$ 12,154$ 12,762$ 13,400$ 13,936$ 14,493$ 15,073$ 15,676$ 16,303$ 30-511900-5803 Clothing Allowance Other Operating Costs 12,885 13,465$ 14,071$ 14,634$ 15,219$ 15,828$ 16,303$ 16,792$ 17,295$ 17,814$ 18,349$ 30-511900-5804 Uniform Rental Other Operating Costs 5,369 5,611$ 5,863$ 6,098$ 6,342$ 6,595$ 6,793$ 6,997$ 7,207$ 7,423$ 7,646$ 30-511900-5903 Other Taxable Benefits Other Operating Costs 95,520 99,818$ 104,310$ 108,483$ 112,822$ 117,335$ 120,855$ 124,481$ 128,215$ 132,061$ 136,023$ 30-511900-6005 License & Permits Other Operating Costs 103,031 107,667$ 112,512$ 117,013$ 121,693$ 126,561$ 130,358$ 134,269$ 138,297$ 142,446$ 146,719$ 30-511900-6006 Taxes Other Operating Costs 4,988 5,212$ 5,447$ 5,665$ 5,891$ 6,127$ 6,311$ 6,500$ 6,695$ 6,896$ 7,103$ 30-511900-6007 Penalties and Interest Other Operating Costs 551 576$ 602$ 626$ 651$ 677$ 697$ 718$ 740$ 762$ 785$ 30-511900-6008 State Mandated Fees Other Operating Costs 74,970 78,344$ 81,869$ 85,144$ 88,550$ 92,092$ 94,854$ 97,700$ 100,631$ 103,650$ 106,759$ 30-511900-6105 Medical/Physicals Professional Services 3,297 3,495$ 3,705$ 3,927$ 4,162$ 4,412$ 4,589$ 4,772$ 4,963$ 5,162$ 5,368$ 30-511900-6106 Other Professional Services Professional Services 895,432 949,158$ 1,006,107$ 1,066,474$ 1,130,462$ 1,198,290$ 1,246,222$ 1,296,070$ 1,347,913$ 1,401,830$ 1,457,903$ 30-511900-6301 Water Wastewater Refuse Other Operating Costs 6,615 6,913$ 7,224$ 7,513$ 7,813$ 8,126$ 8,370$ 8,621$ 8,879$ 9,146$ 9,420$ 30-511900-6303 City Disposal Landfill Tip 115,420 118,883$ 122,449$ 126,123$ 129,906$ 133,803$ 137,818$ 141,952$ 146,211$ 150,597$ 155,115$ 30-511900-6304 Telephone Other Operating Costs 2,425 2,534$ 2,648$ 2,754$ 2,864$ 2,979$ 3,068$ 3,160$ 3,255$ 3,353$ 3,453$ 30-511900-6307 Electricity & Gas Other Operating Costs 6,693 6,994$ 7,309$ 7,601$ 7,905$ 8,222$ 8,468$ 8,722$ 8,984$ 9,253$ 9,531$ 30-511900-6402 Travel Expense/Reimbursement Other Expenses 1,985 2,064$ 2,147$ 2,233$ 2,322$ 2,392$ 2,464$ 2,537$ 2,614$ 2,692$ 2,773$ 30-511900-6403 Training Other Expenses 16,800 17,472$ 18,171$ 18,898$ 19,654$ 20,243$ 20,851$ 21,476$ 22,120$ 22,784$ 23,467$ 30-511900-6505 Retiree Health Insurance Personnel Services 420,000 441,000$ 463,050$ 486,203$ 510,513$ 536,038$ 557,480$ 579,779$ 602,970$ 627,089$ 652,173$ 30-511900-6710 Special Contractual Services Professional Services 2,464,255 2,612,110$ 2,768,837$ 2,934,967$ 3,111,065$ 3,297,729$ 3,429,638$ 3,566,824$ 3,709,497$ 3,857,877$ 4,012,192$ 30-511900-6712 Landfill Tipping Charges Landfill Tip 150,362 154,873$ 159,519$ 164,305$ 169,234$ 174,311$ 179,540$ 184,926$ 190,474$ 196,188$ 202,074$ 30-511900-6713 Landfill Closure/PC Expense Landfill CPC NON CASH - -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 30-511900-6801 City Attorney Legal Service Professional Services 34,735 36,819$ 39,028$ 41,370$ 43,852$ 46,483$ 48,343$ 50,276$ 52,287$ 54,379$ 56,554$ 30-511900-6802 Info Tech Service Charges Other Expenses 729,338 758,512$ 788,852$ 820,406$ 853,222$ 878,819$ 905,184$ 932,339$ 960,309$ 989,118$ 1,018,792$ 30-511900-6803 City Garage Charges Maintenance 4,501,774 3,931,845$ 4,089,119$ 4,252,684$ 4,422,791$ 4,599,702$ 4,783,691$ 4,975,038$ 5,174,040$ 5,381,001$ 5,596,241$ 30-511900-6804 General Govt Service Charge Other Expenses 771,173 802,020$ 834,101$ 867,465$ 902,163$ 929,228$ 957,105$ 985,818$ 1,015,393$ 1,045,855$ 1,077,230$ 30-511900-6805 Billing Services Other Expenses 850,000 884,000$ 919,360$ 956,134$ 994,380$ 1,024,211$ 1,054,938$ 1,086,586$ 1,119,183$ 1,152,759$ 1,187,341$ 30-511900-6901 Printing and Binding Other Expenses 1,100 1,144$ 1,190$ 1,237$ 1,287$ 1,325$ 1,365$ 1,406$ 1,448$ 1,492$ 1,537$ 30-511900-6902 Advertising Other Expenses 4,650 4,836$ 5,029$ 5,231$ 5,440$ 5,603$ 5,771$ 5,944$ 6,123$ 6,306$ 6,495$ 30-511900-6903 Janitorial Services Other Expenses 9,983 10,382$ 10,798$ 11,230$ 11,679$ 12,029$ 12,390$ 12,762$ 13,144$ 13,539$ 13,945$ 30-511900-6904 Land and Building Rent Other Expenses 5,618 5,843$ 6,076$ 6,319$ 6,572$ 6,769$ 6,973$ 7,182$ 7,397$ 7,619$ 7,848$ 30-511900-6908 Other Rentals Other Expenses 124,040 129,002$ 134,162$ 139,528$ 145,109$ 149,463$ 153,946$ 158,565$ 163,322$ 168,221$ 173,268$ 30-511900-6909 Subscriptions & Memberships Other Expenses 1,041 1,083$ 1,126$ 1,171$ 1,218$ 1,254$ 1,292$ 1,331$ 1,371$ 1,412$ 1,454$ 30-511900-6910 Labor Other Expenses - -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 30-511900-7002 Office Supplies Supplies and Materials 3,511 3,651$ 3,797$ 3,949$ 4,107$ 4,272$ 4,443$ 4,620$ 4,805$ 4,997$ 5,197$ 30-511900-7004 Uniform/Safety Clothing Supplies and Materials 45,564 47,387$ 49,282$ 51,253$ 53,303$ 55,436$ 57,653$ 59,959$ 62,357$ 64,852$ 67,446$ 30-511900-7101 Office Equipment & Furniture Supplies and Materials 4,630 4,815$ 5,008$ 5,208$ 5,416$ 5,633$ 5,858$ 6,093$ 6,336$ 6,590$ 6,854$ 30-511900-7102 Small Tools & Equipment Supplies and Materials 10,046 10,448$ 10,866$ 11,300$ 11,752$ 12,222$ 12,711$ 13,220$ 13,749$ 14,299$ 14,871$ 30-511900-7201 Hardware Maint/Replace Maintenance 551 573$ 596$ 620$ 645$ 670$ 697$ 725$ 754$ 784$ 816$ 30-511900-7205 Machinery & Equip. Maint. Maintenance 15,233 15,842$ 16,476$ 17,135$ 17,820$ 18,533$ 19,275$ 20,046$ 20,847$ 21,681$ 22,549$ 30-511900-7206 Vehicle Maintenance Maintenance 1,766 1,837$ 1,910$ 1,987$ 2,066$ 2,149$ 2,235$ 2,324$ 2,417$ 2,514$ 2,614$ 30-511900-7208 Repair/Maintenance Supplies Maintenance 32,011 33,291$ 34,623$ 36,008$ 37,448$ 38,946$ 40,504$ 42,124$ 43,809$ 45,562$ 47,384$ 30-511900-7209 Janitorial Supplies Supplies and Materials 7,497 7,797$ 8,109$ 8,433$ 8,770$ 9,121$ 9,486$ 9,866$ 10,260$ 10,671$ 11,097$ 30-511900-7210 Building Supplies Supplies and Materials 3,638 3,784$ 3,935$ 4,092$ 4,256$ 4,426$ 4,603$ 4,787$ 4,979$ 5,178$ 5,385$ 30-511900-7211 Computer Components Supplies and Materials - -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 30-511900-7807 Food Other Expenses 1,361 1,415$ 1,472$ 1,531$ 1,592$ 1,640$ 1,689$ 1,740$ 1,792$ 1,846$ 1,901$ 30-511900-7810 Special Departmental Supplies Other Expenses 670,153 696,959$ 724,837$ 753,831$ 783,984$ 807,504$ 831,729$ 856,681$ 882,381$ 908,853$ 936,118$ 30-511900-8801 Capital Lease Other Expenses 479,779 498,970$ 518,929$ 539,686$ 561,274$ 578,112$ 595,455$ 613,319$ 631,718$ 650,670$ 670,190$ 30-511900-9901 Transfer to General Fund Transfer 57,186 57,186$ 57,186$ 57,186$ 57,186$ 57,186$ 57,186$ 57,186$ 57,186$ 57,186$ 57,186$ 30-511900-9901 Transfer to PARIS Transfer 1,885,248 1,885,248$ 30-511900-9901 Transfer to Groves Transfer 81,660 81,660$ 81,660$ 81,660$ 81,660$ 81,660$ 81,660$ 81,660$ 81,660$ 81,660$ 81,660$ 30-511900-9901 Transfer to Risk Management Transfer 75,000 75,000$ 75,000$ 75,000$ 75,000$ 75,000$ 75,000$ 75,000$ 75,000$ 75,000$ 75,000$ 30-511900-9901 Transfer to Landfill Closure Reserve Transfer 143,325 143,325$ 143,325$ 143,325$ 143,325$ 143,325$ 143,325$ 143,325$ 143,325$ 143,325$ 143,325$ Solid Waste - Projects/Grants
30-511910-6710 Special Contractual Services Capital Projects 40,748 40,748$ 40,748$ 40,748$ 40,748$ 40,748$ 40,748$ 40,748$ 40,748$ 40,748$ 40,748$ 30-511910-7206 Vehicle Maintenance Capital Projects 49,880 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 30-511910-7810 Special Departmental Supplies Capital Projects 40,048 40,048$ 40,048$ 40,048$ 40,048$ 40,048$ 40,048$ 40,048$ 40,048$ 40,048$ 40,048$ 30-511910-7901 Non-Capital Expenditures Other Expenses 816 849$ 883$ 918$ 955$ 983$ 1,013$ 1,043$ 1,074$ 1,107$ 1,140$ 30-511910-8501 Other Betterments/Improv Capital Projects 1,399,485 -$ 30-511910-8704 Motor Vehicles Capital Projects 3,511,873 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 30-511910-8704 Replacement Motor Vehicles (Vehicle Replacement Schedule)Capital Projects - 1,000,000$ 2,450,000$ 1,653,750$ 1,736,438$ 1,736,438$ 607,753$ 1,276,282$ 2,010,143$ 1,508,350$ 1,477,455$ 30-511910-8706 All Other Equipment Capital Projects 70,000 70,000$ 70,000$ 70,000$ 70,000$ 70,000$ 70,000$ 70,000$ 70,000$ 70,000$ 70,000$ 30-511910-9001 Principal Capital Projects 111,656 256,656$ 256,656$ 145,000$ 145,000$ 145,000$ -$ -$ -$ -$ -$
REFUSE COLLECTION AND DISPOSAL
ATTACHMENT 3
REDLANDS 5-YEAR RATE STUDY
DETAILED FINANCIAL FORECAST
Redlands Regular Meeting of 10-07-25
772 of 777
0 1 2 3 4 5 6 7 8 9 10
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30 FY 30-31 FY 31-32 FY 32-33 FY 33-34REFUSE COLLECTION AND DISPOSAL ATTACHMENT 3
REDLANDS 5-YEAR RATE STUDY
DETAILED FINANCIAL FORECAST
30-511910-9101 Interest Capital Projects 7,810 7,810$ 7,810$ -$ -$ -$ -$ -$ -$ -$ -$ Solid Waste - Debt Service
30-511930-6001 Fiscal Agent Fees Capital Projects 2,225 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 30-511930-6004 Bank/Collection Agent Fees Capital Projects 12,913 12,054$ 11,167$ 10,253$ 9,311$ 8,339$ 7,336$ 6,302$ 5,236$ 4,137$ 3,003$ 30-511930-9001 Principal Capital Projects 1,946,507 295,459$ 304,691$ 314,212$ 324,031$ 334,158$ 344,601$ 355,371$ 366,478$ 377,933$ 389,746$ 30-511930-9101 Interest Capital Projects 140,395 121,200$ 111,823$ 102,153$ 92,180$ 81,895$ 71,289$ 60,350$ 49,069$ 37,435$ 25,437$ New Landfill Cell Landfill Projects - -$ 1,166,667$ 1,166,667$ 1,166,667$ -$ -$ -$ -$ -$ -$ ZEV Infrastructure Capital Projects - -$ 1,257,484$ 1,757,484$ 2,257,484$ 1,839,358$ 1,839,358$ 1,839,358$ 1,839,358$ 1,839,358$ 1,839,358$ SB 1383 Compliance Costs Other Expenses -$ 480,750$ 499,980$ 519,979$ 540,778$ 557,002$ 573,712$ 590,923$ 608,651$ 626,910$ 645,718$ 28,730,189$ 23,173,120$ 26,058,174$ 26,580,307$ 28,146,264$ 27,544,105$ 27,126,205$ 28,683,059$ 30,339,038$ 30,794,453$ 31,757,208$ TOTAL EXPENSE Redlands Regular Meeting of 10-07-25
773 of 777
1 2 3 4 5 6 7 8 9 10
FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2030-31 FY 2031-32 FY 2032-33 FY 2033-34 835 Chevrolet 3500 stake bed 2007 2026 2035 200,000$
817 Peterbilt Roll-off 2008 2026 2035 500,000$
802 Peterbilt ASL 2013 2025 2034 500,000$ 738,728$ 850 Peterbilt FEL 2013 2025 2034 500,000$ 738,728$ 804 Peterbilt ASL 2014 2026 2035 525,000$
805 Peterbilt ASL 2014 2026 2035 525,000$
806 Peterbilt ASL 2014 2026 2035 525,000$
877 Ford F250 2014 2026 2035 100,000$
881 Ford F150 2014 2026 2035 75,000$
803 Peterbilt ASL 2015 2027 2036 551,250$
823 Peterbilt FEL 2015 2028 2037 578,813$
847 Peterbilt ASL 2015 2027 2036 551,250$
840 Ford REL 2017 2028 2037 578,813$
Route Growth Peterbilt FEL N/A 2028 2037 578,813$
Route Growth Peterbilt ASL N/A 2027 2036 551,250$
846 Peterbilt FEL 2018 2029 2038 578,813$
809 Peterbilt ASL 2019 2029 2038 578,813$
811 Peterbilt ASL 2020 2030 2039 607,753$
836 Peterbilt ASL 2020 2029 2038 578,813$
821 Peterbilt FEL 2021 2031 2040 638,141$
822 Peterbilt FEL 2021 2031 2040 638,141$
808 Peterbilt ASL 2022 2032 2041 670,048$
810 Peterbilt ASL 2022 2032 2041 670,048$
859 Peterbilt Roll-off 2022 2032 2041 670,048$
841 Peterbilt FEL 2023 2032 2041 703,550$
842 Peterbilt FEL 2023 2032 2041 703,550$
807 Ford – F150 XL 2022 2032 2041 101,250$
1,000,000$ 2,450,000$ 1,653,750$ 1,736,438$ 1,736,438$ 607,753$ 1,276,282$ 2,010,143$ 1,508,350$ 1,477,455$ 20% DIF 200,000$ 490,000$ 681,345$ 926,100$ 751,183$ 262,914$ 255,256$ 869,588$ 628,962$ 639,147$ 2025 2027 2028 2029 2030 2031 2032 2033 2034
GROUP 1 10% 25% 50% 75%
Green Highlighting & Red Text = ZEV Truck Purchase per CARB requirements. GROUP 2 10% 25% 50% GROUP 1 4 GROUP 1 1 0 1 0 0 2 0 3 0
GROUP 2 23 GROUP 2 0 3 0 0 6 0 0 12 0
27 5% ZEV Costs 3,406,725$ 3,755,914$ 1,314,570$ 4,347,940$ 3,043,558$ 3,195,736$ Delta to ICE 1,752,975$ 2,019,477$ 706,817$ 2,337,797$ 1,636,458$ 1,718,281$ ZEV loaded
cost 1,135,575$ -$ 1,251,971$ 1,314,570$ -$ 1,449,313$ 1,521,779$ 1,597,868$ Total Need 33,202,180$ 10% 5% 10% 5% 5%
1,747,483$
3-year 3,772,452$ Future Years 29,429,728$
Per year 1,257,484$ Per year 1,839,358.00$
CITY OF REDLANDS
TOTAL
ATTACHMENT 4
FLEET REPLACEMENT SCHEDULE AND ESTIMATES
Second
Replacement
First
Replacement
Purchase
YearDescriptionCurrent Truck
#
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BUDGET
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2030-31 FY 2031-32 FY 2032-33 FY 2033-34 4,691,907$ 3,565,945$ 3,888,605$ 3,688,611$ 3,297,973$ 2,663,301$ 2,437,622$ 2,700,977$ 2,972,778$ 2,631,059$ 2,530,802$ Development Impact Fees 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ Investment Income 22,000$ 22,660$ 23,340$ 24,040$ 24,761$ 25,504$ 26,269$ 27,057$ 27,869$ 28,705$ 29,566$ 522,000$ 522,660$ 523,340$ 524,040$ 524,761$ 525,504$ 526,269$ 527,057$ 527,869$ 528,705$ 529,566$ Expenses Transfer to Solid Waste Service Fund 511 1,647,962$ 200,000$ 723,333$ 914,678$ 1,159,433$ 751,183$ 262,914$ 255,256$ 869,588$ 628,962$ 639,147$ 1,647,962$ 200,000$ 723,333$ 914,678$ 1,159,433$ 751,183$ 262,914$ 255,256$ 869,588$ 628,962$ 639,147$ (1,125,962)$ 322,660$ (199,994)$ (390,638)$ (634,672)$ (225,679)$ 263,355$ 271,801$ (341,719)$ (100,257)$ (109,581)$ 3,565,945$ 3,888,605$ 3,688,611$ 3,297,973$ 2,663,301$ 2,437,622$ 2,700,977$ 2,972,778$ 2,631,059$ 2,530,802$ 2,421,221$ Ending Fund Balance Starting Fund Balance
Revenues
Total Revenues
Total Expenses
Revenues less Expenses
DIF CAPITAL RESERVE FUND (519)
5-YEAR RATE STUDY 10-YEAR FINANCIAL PROJECTION
ATTACHMENT 5
CITY OF REDLANDS
5-YEAR RATE STUDY AND 10-YEAR FINANCIAL PROJECTION - UPDATED SEPTEMBER 2025 Redlands Regular Meeting of 10-07-25
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City Council Meeting M. 1.
DATE: 10/07/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Individual Council Member Report on Activities for September 2025 from Mayor Pro Tem Shaw (City Clerk Donaldson)
DISCUSSION:
Mayor Pro Tem Shaw has requested to include this report on the agenda for recording purposes. The report does not require City Council approval.
Attachments
Shaw- Council Activities
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September 2025 Council Activities
Mayor Pro Tem Marc Shaw
o Attended Animal Shelter expansion groundbreaking ceremony o Conducted multiple interviews for lead labor negotiator o Participated in joint meeting with the City of Murietta, City of Redlands and Redlands Bicycle Classic to discuss their annual cycling event o Attended meeting with local water board members
o Attended Youth Hope Car Show at Sylvan Park
o Attended City Council member briefings
o Met with City Manager to discuss ongoing issues
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