Q-727350-46001AS
Issued: 12/10/2025
Quote Expiration: 12/31/2025
Estimated Contract Start Date: 04/01/2026
Account Number: 107722
Payment Terms: N30
Mode of Delivery: UPS-GND
Credit/Debit Amount: $0.00
SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT
Redlands Police Department
30 Cajon St
Redlands,
CA
92373-4710
USA
Redlands Police Department - CA
PO Box 3005
Redlands
CA
92373-1505
USA
Email:
Allen Sliper
Phone:
Email: [email protected]
Fax:
Stephen Crane
Phone: (909) 335-4794
Email: [email protected]
Fax:
Quote Summary Discount Summary
Program Length 60 Months Average Savings Per Year $723,232.56 TOTAL COST $3,487,033.30
ESTIMATED TOTAL W/ TAX $3,544,704.03 TOTAL SAVINGS $3,616,162.82 Axon Enterprise, Inc.
17800 N 85th St
Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic:(800) 978-2737
International: +1.800.978.2737
Redlands Regular Meeting of 12/16/25 880 of 1055
Payment Summary
Date Subtotal Tax Total
Mar 2026 $697,406.66 $11,534.15 $708,940.81
Mar 2027 $697,406.66 $11,534.15 $708,940.81
Mar 2028 $697,406.66 $11,534.15 $708,940.81
Mar 2029 $697,406.66 $11,534.15 $708,940.81
Mar 2030 $697,406.66 $11,534.13 $708,940.79
Total $3,487,033.30 $57,670.73 $3,544,704.03
Redlands Regular Meeting of 12/16/25 881 of 1055
Quote Unbundled Price: $7,103,456.80
Quote List Price: $4,118,550.80
Quote Subtotal: $3,487,033.30
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total Program
102182 OUTPOST BUNDLE TRUE-UP 10 1 $43.00 $43.00 $430.00 $37.63 $467.63 S00016 AXON AI - AI ERA 110 60 $271.23 $215.57 $181.71 $1,199,258.50 $0.00 $1,199,258.50 B00050 BUNDLE - UNLIMITED PREMIUM WITH VR 110 60 $708.56 $319.56 $319.56 $2,109,096.00 $57,316.83 $2,166,412.83 B00061 BUNDLE - OUTPOST WITH TAP 10 59 $334.92 $249.92 $0.00 $0.00 $0.00 $0.00 A la Carte Hardware
101391 AXON FUSUS - CORE - ELITE AI 2.0 44TB HDD 1 $5,000.00 $0.00 $0.00 $0.00 $0.00 101408 AXON FUSUS - CORE - CAD 1 $600.00 $600.00 $600.00 $52.50 $652.50 101386 AXON FUSUS - CORE - PRO 2.0 4TB HDD 4 $600.00 $600.00 $2,400.00 $210.00 $2,610.00 H00001 AB4 Camera Bundle 110 $899.00 $0.00 $0.00 $0.00 $0.00 H00002 AB4 Multi Bay Dock Bundle 14 $1,638.90 $43.90 $614.60 $53.77 $668.37 A la Carte Software
BasicLicense Basic License Bundle 10 60 $16.27 $0.00 $0.00 $0.00 $0.00 ProLicense Pro License Bundle 10 60 $48.82 $0.00 $0.00 $0.00 $0.00 A la Carte Services
102294 AXON AIR - SKYDIO DOCK FOR X10 - MAINT. AND
REPAIR - PREMIUM 1 60 $1,301.92 $0.00 $0.00 $0.00 $0.00 101267 AXON VR - PSO - FULL INSTALLATION 1 $12,000.00 $12,000.00 $12,000.00 $0.00 $12,000.00 102527 AXON AIR - SKYDIO PARACHUTE PLAN FOR X10 3 60 $141.04 $141.04 $25,387.20 $0.00 $25,387.20 101499 AXON AIR - SKYDIO X10 DOCK COMMISSIONING 1 $35,250.00 $35,250.00 $35,250.00 $0.00 $35,250.00 85055 AXON BODY - PSO - FULL SERVICE 1 $40,000.00 $40,000.00 $40,000.00 $0.00 $40,000.00 101502 AXON AIR - SKYDIO X10 DOCK COMMISSIONING &
TRAINING 1 $46,250.00 $46,250.00 $46,250.00 $0.00 $46,250.00 A la Carte Warranties
102367 AXON AIR - SKYDIO CARE X10 SAFE VEH - DOCKOPS
THRM 2.5YR 3 $5,724.00 $0.00 $0.00 $0.00 $0.00
101424 AXON FUSUS - CORE - EXTENDED WARRANTY 1 49 $0.00 $0.00 $0.00 $0.00 $0.00 101424 AXON FUSUS - CORE - EXTENDED WARRANTY 1 49 $0.00 $0.00 $0.00 $0.00 $0.00 101424 AXON FUSUS - CORE - EXTENDED WARRANTY 4 49 $0.00 $0.00 $0.00 $0.00 $0.00 101508 AXON AIR - SKYDIO - CARE FOR X10 CELLULAR 5G +
VT300-Z 3YR 3 $5,249.00 $5,249.00 $15,747.00 $0.00 $15,747.00 Total $3,487,033.30 $57,670.73 $3,544,704.03
Delivery Schedule
Hardware
Bundle Item Description QTY Shipping Location Estimated Delivery Date AB4 Camera Bundle 100147 AXON BODY 4 - CAMERA - NA US FIRST RESPONDER BLK 3 1 03/01/2026 Redlands Regular Meeting of 12/16/25 882 of 1055
Hardware
Bundle Item Description QTY Shipping Location Estimated Delivery Date
RAPIDLOCK
AB4 Camera Bundle 100147 AXON BODY 4 - CAMERA - NA US FIRST RESPONDER BLK RAPIDLOCK 110 1 03/01/2026
AB4 Camera Bundle 100466 AXON BODY 4 - CABLE - USB-C TO USB-C 121 1 03/01/2026 AB4 Camera Bundle 100775 AXON BODY 4 - MAGNETIC DISCONNECT CABLE 121 1 03/01/2026 AB4 Camera Bundle 74028 AXON BODY - MOUNT - WING CLIP RAPIDLOCK 121 1 03/01/2026 AB4 Multi Bay Dock Bundle 100206 AXON BODY 4 - 8 BAY DOCK 14 1 03/01/2026 AB4 Multi Bay Dock Bundle 70033 AXON - DOCK WALL MOUNT - BRACKET ASSY 14 1 03/01/2026 AB4 Multi Bay Dock Bundle 71019 AXON BODY - DOCK POWERCORD - NORTH AMERICA 14 1 03/01/2026 BUNDLE - UNLIMITED PREMIUM WITH VR 100126 AXON VR - TACTICAL BAG 5 1 03/01/2026 BUNDLE - UNLIMITED PREMIUM WITH VR 100748 AXON VR - CONTROLLER - TASER 10 5 1 03/01/2026 BUNDLE - UNLIMITED PREMIUM WITH VR 100832 AXON VR - CONTROLLER - HANDGUN VR19H 5 1 03/01/2026 BUNDLE - UNLIMITED PREMIUM WITH VR 101122 AXON VR - HOLSTER - T10 SAFARILAND GRAY - RH 4 1 03/01/2026 BUNDLE - UNLIMITED PREMIUM WITH VR 101123 AXON VR - HOLSTER - T10 SAFARILAND GRAY - LH 1 1 03/01/2026 BUNDLE - UNLIMITED PREMIUM WITH VR 101294 AXON VR - TABLET 5 1 03/01/2026 BUNDLE - UNLIMITED PREMIUM WITH VR 101300 AXON VR - TABLET CASE 5 1 03/01/2026 BUNDLE - UNLIMITED PREMIUM WITH VR 101747 AXON AIR - SKYDIO DOCK-BASED DFR FOR OSP HW KIT 1 1 03/01/2026 BUNDLE - UNLIMITED PREMIUM WITH VR 101751 AXON VR - HEADSET - HTC FOCUS VISION 5 1 03/01/2026 BUNDLE - UNLIMITED PREMIUM WITH VR 101886 SIGNAL SENSOR 110 1 03/01/2026 BUNDLE - UNLIMITED PREMIUM WITH VR 101889 AXON SIGNAL - BATTERY - CR2032 110 1 03/01/2026 BUNDLE - UNLIMITED PREMIUM WITH VR 102050 AXON DEDRONEBEYOND RADAR LRR HW KIT (US) 1 1 03/01/2026 BUNDLE - UNLIMITED PREMIUM WITH VR 102054 AXON DEDRONERAPIDRESPONSE RF PLUS OPTICAL 1 1 03/01/2026 A la Carte 101386 AXON FUSUS - CORE - PRO 2.0 4TB HDD 4 1 03/01/2026 A la Carte 101391 AXON FUSUS - CORE - ELITE AI 2.0 44TB HDD 1 1 03/01/2026 A la Carte 101408 AXON FUSUS - CORE - CAD 1 1 03/01/2026 BUNDLE - OUTPOST WITH TAP 102032 AXON OUTPOST - CAMERA 10 1 04/01/2026 BUNDLE - OUTPOST WITH TAP 102487 AXON OUTPOST - SOLAR PANEL - 50W 10 1 04/01/2026 BUNDLE - OUTPOST WITH TAP 102538 AXON OUTPOST - TOP MOUNT END CAP - STANDARD 10 1 04/01/2026 BUNDLE - OUTPOST WITH TAP 102543 AXON OUTPOST - BATTERY & CHARGER ENCLOSURE - EXTENDED 10 1 04/01/2026
BUNDLE - OUTPOST WITH TAP 102552 AXON OUTPOST - POLE - STANDARD 10 1 04/01/2026 BUNDLE - OUTPOST WITH TAP 102737 AXON OUTPOST - STANDARD HARDWARE KIT 10 1 04/01/2026 BUNDLE - UNLIMITED PREMIUM WITH VR 100210 AXON VR - TAP REFRESH 1 - TABLET 5 1 09/01/2028 BUNDLE - UNLIMITED PREMIUM WITH VR 101009 AXON VR - TAP REFRESH 1 - HANDGUN CONTROLLER 5 1 09/01/2028 BUNDLE - UNLIMITED PREMIUM WITH VR 101012 AXON VR - TAP REFRESH 1 - TASER CONTROLLER 5 1 09/01/2028 BUNDLE - UNLIMITED PREMIUM WITH VR 20373 AXON VR - TAP REFRESH 1 - HEADSET 5 1 09/01/2028 BUNDLE - UNLIMITED PREMIUM WITH VR 73309 AXON BODY - TAP REFRESH 1 - CAMERA 113 1 09/01/2028 BUNDLE - UNLIMITED PREMIUM WITH VR 73689 AXON BODY - TAP REFRESH 1 - DOCK MULTI BAY 14 1 09/01/2028 BUNDLE - OUTPOST WITH TAP 102144 AXON OUTPOST - TAP REFRESH ONE - CAMERA 10 1 03/01/2031 BUNDLE - UNLIMITED PREMIUM WITH VR 73310 AXON BODY - TAP REFRESH 2 - CAMERA 113 1 03/01/2031 BUNDLE - UNLIMITED PREMIUM WITH VR 73688 AXON BODY - TAP REFRESH 2 - DOCK MULTI BAY 14 1 03/01/2031 Software
Bundle Item Description QTY Estimated Start Date Estimated End Date AXON AI - AI ERA 101740 AXON - AI SOFTWARE LICENSE 110 04/01/2026 03/31/2031 Basic License Bundle 73683 AXON EVIDENCE - STORAGE - 10GB A LA CARTE 10 04/01/2026 03/31/2031 Basic License Bundle 73840 AXON EVIDENCE - ECOM LICENSE - BASIC 10 04/01/2026 03/31/2031 BUNDLE - UNLIMITED PREMIUM WITH VR 100112 AXON AIR - EVIDENCE.COM LICENSE - PILOT DATA 3 04/01/2026 03/31/2031 BUNDLE - UNLIMITED PREMIUM WITH VR 100165 AXON EVIDENCE - STORAGE - THIRD PARTY UNLIMITED 110 04/01/2026 03/31/2031 BUNDLE - UNLIMITED PREMIUM WITH VR 100590 AXON MY90 - LICENSE 110 04/01/2026 03/31/2031 BUNDLE - UNLIMITED PREMIUM WITH VR 100801 AXON RECORDS - OSP LICENSE 110 04/01/2026 03/31/2031 Redlands Regular Meeting of 12/16/25 883 of 1055
Software
Bundle Item Description QTY Estimated Start Date Estimated End Date BUNDLE - UNLIMITED PREMIUM WITH VR 101706 AXON FUSUS - LICENSE - PRO+ USER 110 04/01/2026 03/31/2031 BUNDLE - UNLIMITED PREMIUM WITH VR 101711 AXON FUSUS - LICENSE - ADDITIONAL CCTV STREAMS 225 04/01/2026 03/31/2031 BUNDLE - UNLIMITED PREMIUM WITH VR 101879 AXON AIR - SKYDIO DFR COMMAND FOR OSP 1 04/01/2026 03/31/2031 BUNDLE - UNLIMITED PREMIUM WITH VR 102202 AXON DEDRONE - DEDRONETRACKER.AI CAM & RADAR SOFTWARE HOSTED 2 04/01/2026 03/31/2031
BUNDLE - UNLIMITED PREMIUM WITH VR 102205 AXON DEDRONE - DEDRONETRACKER.AI RF SOFTWARE HOSTED 4 04/01/2026 03/31/2031
BUNDLE - UNLIMITED PREMIUM WITH VR 102207 AXON DEDRONE BEYOND RADAR - LONG RANGE SOFTWARE 3 04/01/2026 03/31/2031
BUNDLE - UNLIMITED PREMIUM WITH VR 102207 AXON DEDRONE BEYOND RADAR - LONG RANGE SOFTWARE 1 04/01/2026 03/31/2031
BUNDLE - UNLIMITED PREMIUM WITH VR 20370 AXON VR - USER ACCESS - FULL VR 110 04/01/2026 03/31/2031 BUNDLE - UNLIMITED PREMIUM WITH VR 73449 AXON BODY - LEGACY LICENSE - CONNECTED CAMERA 110 04/01/2026 03/31/2031 BUNDLE - UNLIMITED PREMIUM WITH VR 73478 AXON EVIDENCE - REDACTION ASSISTANT USER LICENSE 110 04/01/2026 03/31/2031 BUNDLE - UNLIMITED PREMIUM WITH VR 73618 AXON COMMUNITY REQUEST 110 04/01/2026 03/31/2031 BUNDLE - UNLIMITED PREMIUM WITH VR 73638 AXON STANDARDS - LICENSE 110 04/01/2026 03/31/2031 BUNDLE - UNLIMITED PREMIUM WITH VR 73682 AXON EVIDENCE - AUTO TAGGING LICENSE 110 04/01/2026 03/31/2031 BUNDLE - UNLIMITED PREMIUM WITH VR 73686 AXON EVIDENCE - STORAGE - UNLIMITED (AXON DEVICE) 110 04/01/2026 03/31/2031 BUNDLE - UNLIMITED PREMIUM WITH VR 73739 AXON PERFORMANCE - LICENSE 110 04/01/2026 03/31/2031 BUNDLE - UNLIMITED PREMIUM WITH VR 73746 AXON EVIDENCE - ECOM LICENSE - PRO 1 04/01/2026 03/31/2031 BUNDLE - UNLIMITED PREMIUM WITH VR 73746 AXON EVIDENCE - ECOM LICENSE - PRO 110 04/01/2026 03/31/2031 Pro License Bundle 73683 AXON EVIDENCE - STORAGE - 10GB A LA CARTE 30 04/01/2026 03/31/2031 Pro License Bundle 73746 AXON EVIDENCE - ECOM LICENSE - PRO 10 04/01/2026 03/31/2031 BUNDLE - OUTPOST WITH TAP 102142 AXON VEHICLE INTELLIGENCE - ALPR LICENSE 10 05/01/2026 03/31/2031 Services
Bundle Item Description QTY
AXON AI - AI ERA 101741 AXON - AI PROFESSIONAL SERVICES 110 BUNDLE - OUTPOST WITH TAP 102136 AXON OUTPOST - STANDARD INSTALLATION 10 BUNDLE - OUTPOST WITH TAP 102143 AXON OUTPOST - UPGRADE INSTALLATION 10 BUNDLE - UNLIMITED PREMIUM WITH VR 100105 COMMUNITY LINK/PRO PSO SETUP 1 BUNDLE - UNLIMITED PREMIUM WITH VR 101184 AXON INVESTIGATE - TRAINING - OPERATOR AND EXAMINER 7 BUNDLE - UNLIMITED PREMIUM WITH VR 101743 AXON AIR - SKYDIO REGULATORY SUPPORT - AXON OSP 1 BUNDLE - UNLIMITED PREMIUM WITH VR 101781 AXON FUSUS - PSO - SW IMPLEMENTATION - PRO+ 1 BUNDLE - UNLIMITED PREMIUM WITH VR 102201 AXON DEDRONE - INSTALL SERVICES 2 BUNDLE - UNLIMITED PREMIUM WITH VR 102201 AXON DEDRONE - INSTALL SERVICES 2 BUNDLE - UNLIMITED PREMIUM WITH VR 11642 AXON INVESTIGATE - THIRD PARTY VIDEO SUPPORT 110 BUNDLE - UNLIMITED PREMIUM WITH VR 12021 AXON AIR - PROFESSIONAL IMPLEMENTATION 1 A la Carte 101267 AXON VR - PSO - FULL INSTALLATION 1
A la Carte 101499 AXON AIR - SKYDIO X10 DOCK COMMISSIONING 1 A la Carte 101502 AXON AIR - SKYDIO X10 DOCK COMMISSIONING & TRAINING 1 A la Carte 102294 AXON AIR - SKYDIO DOCK FOR X10 - MAINT. AND REPAIR - PREMIUM 1 A la Carte 102527 AXON AIR - SKYDIO PARACHUTE PLAN FOR X10 3 A la Carte 85055 AXON BODY - PSO - FULL SERVICE 1
Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date A la Carte 101508 AXON AIR - SKYDIO - CARE FOR X10 CELLULAR 5G + VT300-Z 3YR 3 A la Carte 102367 AXON AIR - SKYDIO CARE X10 SAFE VEH - DOCKOPS THRM 2.5YR 3 BUNDLE - UNLIMITED PREMIUM WITH VR 100197 AXON VR - EXT WARRANTY - HEADSET 5 03/01/2027 03/31/2031 Redlands Regular Meeting of 12/16/25 884 of 1055
Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date BUNDLE - UNLIMITED PREMIUM WITH VR 100213 AXON VR - EXT WARRANTY - TABLET 5 03/01/2027 03/31/2031 BUNDLE - UNLIMITED PREMIUM WITH VR 101007 AXON VR - EXT WARRANTY - TASER CONTROLLER 5 03/01/2027 03/31/2031 BUNDLE - UNLIMITED PREMIUM WITH VR 101008 AXON VR - EXT WARRANTY - HANDGUN CONTROLLER 5 03/01/2027 03/31/2031 BUNDLE - UNLIMITED PREMIUM WITH VR 102228 AXON DEDRONE - DEDRONE BEYOND LONG RANGE EXT WARRANTY 3 03/01/2027 03/31/2031
BUNDLE - UNLIMITED PREMIUM WITH VR 80464 AXON BODY - TAP WARRANTY - CAMERA 110 03/01/2027 03/31/2031 BUNDLE - UNLIMITED PREMIUM WITH VR 80464 AXON BODY - TAP WARRANTY - CAMERA 3 03/01/2027 03/31/2031 BUNDLE - UNLIMITED PREMIUM WITH VR 80465 AXON BODY - TAP WARRANTY - MULTI BAY DOCK 14 03/01/2027 03/31/2031 A la Carte 101424 AXON FUSUS - CORE - EXTENDED WARRANTY 1 03/01/2027 03/31/2031 A la Carte 101424 AXON FUSUS - CORE - EXTENDED WARRANTY 4 03/01/2027 03/31/2031 A la Carte 101424 AXON FUSUS - CORE - EXTENDED WARRANTY 1 03/01/2027 03/31/2031 BUNDLE - OUTPOST WITH TAP 102135 AXON OUTPOST - EXT WARRANTY - CAMERA 10 04/01/2027 03/31/2031 BUNDLE - OUTPOST WITH TAP 102137 AXON OUTPOST - MAINTENANCE 10 04/01/2027 03/31/2031 Redlands Regular Meeting of 12/16/25 885 of 1055
Shipping Locations
Location Number Street City State Zip Country
1 30 Cajon St Redlands CA 92373-4710 USA
Payment Details
Mar 2026
Invoice Plan Item Description Qty Subtotal Tax Total
Year 1 101267 AXON VR - PSO - FULL INSTALLATION 1 $2,400.00 $0.00 $2,400.00 Year 1 101386 AXON FUSUS - CORE - PRO 2.0 4TB HDD 4 $480.00 $42.00 $522.00 Year 1 101391 AXON FUSUS - CORE - ELITE AI 2.0 44TB HDD 1 $0.00 $0.00 $0.00 Year 1 101408 AXON FUSUS - CORE - CAD 1 $120.00 $10.50 $130.50 Year 1 101424 AXON FUSUS - CORE - EXTENDED WARRANTY 1 $0.00 $0.00 $0.00 Year 1 101424 AXON FUSUS - CORE - EXTENDED WARRANTY 1 $0.00 $0.00 $0.00 Year 1 101424 AXON FUSUS - CORE - EXTENDED WARRANTY 4 $0.00 $0.00 $0.00 Year 1 101499 AXON AIR - SKYDIO X10 DOCK COMMISSIONING 1 $7,050.00 $0.00 $7,050.00 Year 1 101502 AXON AIR - SKYDIO X10 DOCK COMMISSIONING & TRAINING 1 $9,250.00 $0.00 $9,250.00 Year 1 101508 AXON AIR - SKYDIO - CARE FOR X10 CELLULAR 5G + VT300-Z 3YR 3 $3,149.40 $0.00 $3,149.40 Year 1 102182 OUTPOST BUNDLE TRUE-UP 10 $86.00 $7.53 $93.53 Year 1 102294 AXON AIR - SKYDIO DOCK FOR X10 - MAINT. AND REPAIR - PREMIUM 1 $0.00 $0.00 $0.00 Year 1 102367 AXON AIR - SKYDIO CARE X10 SAFE VEH - DOCKOPS THRM 2.5YR 3 $0.00 $0.00 $0.00 Year 1 102527 AXON AIR - SKYDIO PARACHUTE PLAN FOR X10 3 $5,077.44 $0.00 $5,077.44 Year 1 85055 AXON BODY - PSO - FULL SERVICE 1 $8,000.00 $0.00 $8,000.00 Year 1 B00050 BUNDLE - UNLIMITED PREMIUM WITH VR 110 $421,819.18 $11,463.37 $433,282.55 Year 1 B00061 BUNDLE - OUTPOST WITH TAP 10 $0.00 $0.00 $0.00 Year 1 BasicLicense Basic License Bundle 10 $0.00 $0.00 $0.00 Year 1 H00001 AB4 Camera Bundle 110 $0.00 $0.00 $0.00
Year 1 H00002 AB4 Multi Bay Dock Bundle 14 $122.92 $10.75 $133.67 Year 1 ProLicense Pro License Bundle 10 $0.00 $0.00 $0.00 Year 1 S00016 AXON AI - AI ERA 110 $239,851.72 $0.00 $239,851.72 Total $697,406.66 $11,534.15 $708,940.81
May 2026
Invoice Plan Item Description Qty Subtotal Tax Total
Invoice Upon Fulfillment B00061 BUNDLE - OUTPOST WITH TAP 10 $0.00 $0.00 $0.00 Total $0.00 $0.00 $0.00
Mar 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Year 2 101267 AXON VR - PSO - FULL INSTALLATION 1 $2,400.00 $0.00 $2,400.00 Year 2 101386 AXON FUSUS - CORE - PRO 2.0 4TB HDD 4 $480.00 $42.00 $522.00 Year 2 101391 AXON FUSUS - CORE - ELITE AI 2.0 44TB HDD 1 $0.00 $0.00 $0.00 Year 2 101408 AXON FUSUS - CORE - CAD 1 $120.00 $10.50 $130.50 Year 2 101424 AXON FUSUS - CORE - EXTENDED WARRANTY 4 $0.00 $0.00 $0.00 Year 2 101424 AXON FUSUS - CORE - EXTENDED WARRANTY 1 $0.00 $0.00 $0.00 Year 2 101424 AXON FUSUS - CORE - EXTENDED WARRANTY 1 $0.00 $0.00 $0.00 Year 2 101499 AXON AIR - SKYDIO X10 DOCK COMMISSIONING 1 $7,050.00 $0.00 $7,050.00 Redlands Regular Meeting of 12/16/25 886 of 1055
Mar 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Year 2 101502 AXON AIR - SKYDIO X10 DOCK COMMISSIONING & TRAINING1 $9,250.00 $0.00 $9,250.00 Year 2 101508 AXON AIR - SKYDIO - CARE FOR X10 CELLULAR 5G + VT300-Z 3YR3 $3,149.40 $0.00 $3,149.40 Year 2 102182 OUTPOST BUNDLE TRUE-UP 10 $86.00 $7.53 $93.53 Year 2 102294 AXON AIR - SKYDIO DOCK FOR X10 - MAINT. AND REPAIR - PREMIUM1 $0.00 $0.00 $0.00 Year 2 102367 AXON AIR - SKYDIO CARE X10 SAFE VEH - DOCKOPS THRM 2.5YR3 $0.00 $0.00 $0.00 Year 2 102527 AXON AIR - SKYDIO PARACHUTE PLAN FOR X103 $5,077.44 $0.00 $5,077.44 Year 2 85055 AXON BODY - PSO - FULL SERVICE1 $8,000.00 $0.00 $8,000.00 Year 2 B00050 BUNDLE - UNLIMITED PREMIUM WITH VR 110 $421,819.18 $11,463.37 $433,282.55 Year 2 B00061 BUNDLE - OUTPOST WITH TAP 10 $0.00 $0.00 $0.00 Year 2 BasicLicense Basic License Bundle 10 $0.00 $0.00 $0.00 Year 2 H00001 AB4 Camera Bundle 110 $0.00 $0.00 $0.00
Year 2 H00002 AB4 Multi Bay Dock Bundle 14 $122.92 $10.75 $133.67 Year 2 ProLicense Pro License Bundle 10 $0.00 $0.00 $0.00 Year 2 S00016 AXON AI - AI ERA 110 $239,851.72 $0.00 $239,851.72 Total $697,406.66 $11,534.15 $708,940.81
Mar 2028
Invoice Plan Item Description Qty Subtotal Tax Total
Year 3 101267 AXON VR - PSO - FULL INSTALLATION1 $2,400.00 $0.00 $2,400.00 Year 3 101386 AXON FUSUS - CORE - PRO 2.0 4TB HDD4 $480.00 $42.00 $522.00 Year 3 101391 AXON FUSUS - CORE - ELITE AI 2.0 44TB HDD1 $0.00 $0.00 $0.00 Year 3 101408 AXON FUSUS - CORE - CAD1 $120.00 $10.50 $130.50 Year 3 101424 AXON FUSUS - CORE - EXTENDED WARRANTY1 $0.00 $0.00 $0.00 Year 3 101424 AXON FUSUS - CORE - EXTENDED WARRANTY1 $0.00 $0.00 $0.00 Year 3 101424 AXON FUSUS - CORE - EXTENDED WARRANTY4 $0.00 $0.00 $0.00 Year 3 101499 AXON AIR - SKYDIO X10 DOCK COMMISSIONING1 $7,050.00 $0.00 $7,050.00 Year 3 101502 AXON AIR - SKYDIO X10 DOCK COMMISSIONING & TRAINING1 $9,250.00 $0.00 $9,250.00 Year 3 101508 AXON AIR - SKYDIO - CARE FOR X10 CELLULAR 5G + VT300-Z 3YR3 $3,149.40 $0.00 $3,149.40 Year 3 102182 OUTPOST BUNDLE TRUE-UP 10 $86.00 $7.53 $93.53 Year 3 102294 AXON AIR - SKYDIO DOCK FOR X10 - MAINT. AND REPAIR - PREMIUM1 $0.00 $0.00 $0.00 Year 3 102367 AXON AIR - SKYDIO CARE X10 SAFE VEH - DOCKOPS THRM 2.5YR3 $0.00 $0.00 $0.00 Year 3 102527 AXON AIR - SKYDIO PARACHUTE PLAN FOR X103 $5,077.44 $0.00 $5,077.44 Year 3 85055 AXON BODY - PSO - FULL SERVICE1 $8,000.00 $0.00 $8,000.00 Year 3 B00050 BUNDLE - UNLIMITED PREMIUM WITH VR 110 $421,819.18 $11,463.37 $433,282.55 Year 3 B00061 BUNDLE - OUTPOST WITH TAP 10 $0.00 $0.00 $0.00 Year 3 BasicLicense Basic License Bundle 10 $0.00 $0.00 $0.00 Year 3 H00001 AB4 Camera Bundle 110 $0.00 $0.00 $0.00
Year 3 H00002 AB4 Multi Bay Dock Bundle 14 $122.92 $10.75 $133.67 Year 3 ProLicense Pro License Bundle 10 $0.00 $0.00 $0.00 Year 3 S00016 AXON AI - AI ERA 110 $239,851.72 $0.00 $239,851.72 Total $697,406.66 $11,534.15 $708,940.81
Mar 2029
Invoice Plan Item Description Qty Subtotal Tax Total
Year 4 101267 AXON VR - PSO - FULL INSTALLATION1 $2,400.00 $0.00 $2,400.00 Year 4 101386 AXON FUSUS - CORE - PRO 2.0 4TB HDD4 $480.00 $42.00 $522.00 Year 4 101391 AXON FUSUS - CORE - ELITE AI 2.0 44TB HDD1 $0.00 $0.00 $0.00 Year 4 101408 AXON FUSUS - CORE - CAD1 $120.00 $10.50 $130.50 Year 4 101424 AXON FUSUS - CORE - EXTENDED WARRANTY1 $0.00 $0.00 $0.00 Year 4 101424 AXON FUSUS - CORE - EXTENDED WARRANTY4 $0.00 $0.00 $0.00 Year 4 101424 AXON FUSUS - CORE - EXTENDED WARRANTY1 $0.00 $0.00 $0.00 Redlands Regular Meeting of 12/16/25 887 of 1055
Mar 2029
Invoice Plan Item Description Qty Subtotal Tax Total
Year 4 101499 AXON AIR - SKYDIO X10 DOCK COMMISSIONING 1 $7,050.00 $0.00 $7,050.00 Year 4 101502 AXON AIR - SKYDIO X10 DOCK COMMISSIONING & TRAINING 1 $9,250.00 $0.00 $9,250.00 Year 4 101508 AXON AIR - SKYDIO - CARE FOR X10 CELLULAR 5G + VT300-Z 3YR 3 $3,149.40 $0.00 $3,149.40 Year 4 102182 OUTPOST BUNDLE TRUE-UP 10 $86.00 $7.53 $93.53 Year 4 102294 AXON AIR - SKYDIO DOCK FOR X10 - MAINT. AND REPAIR - PREMIUM 1 $0.00 $0.00 $0.00 Year 4 102367 AXON AIR - SKYDIO CARE X10 SAFE VEH - DOCKOPS THRM 2.5YR 3 $0.00 $0.00 $0.00 Year 4 102527 AXON AIR - SKYDIO PARACHUTE PLAN FOR X10 3 $5,077.44 $0.00 $5,077.44 Year 4 85055 AXON BODY - PSO - FULL SERVICE 1 $8,000.00 $0.00 $8,000.00 Year 4 B00050 BUNDLE - UNLIMITED PREMIUM WITH VR 110 $421,819.18 $11,463.37 $433,282.55 Year 4 B00061 BUNDLE - OUTPOST WITH TAP 10 $0.00 $0.00 $0.00 Year 4 BasicLicense Basic License Bundle 10 $0.00 $0.00 $0.00 Year 4 H00001 AB4 Camera Bundle 110 $0.00 $0.00 $0.00
Year 4 H00002 AB4 Multi Bay Dock Bundle 14 $122.92 $10.75 $133.67 Year 4 ProLicense Pro License Bundle 10 $0.00 $0.00 $0.00 Year 4 S00016 AXON AI - AI ERA 110 $239,851.72 $0.00 $239,851.72 Total $697,406.66 $11,534.15 $708,940.81
Mar 2030
Invoice Plan Item Description Qty Subtotal Tax Total
Year 5 101267 AXON VR - PSO - FULL INSTALLATION 1 $2,400.00 $0.00 $2,400.00 Year 5 101386 AXON FUSUS - CORE - PRO 2.0 4TB HDD 4 $480.00 $42.00 $522.00 Year 5 101391 AXON FUSUS - CORE - ELITE AI 2.0 44TB HDD 1 $0.00 $0.00 $0.00 Year 5 101408 AXON FUSUS - CORE - CAD 1 $120.00 $10.50 $130.50 Year 5 101424 AXON FUSUS - CORE - EXTENDED WARRANTY 1 $0.00 $0.00 $0.00 Year 5 101424 AXON FUSUS - CORE - EXTENDED WARRANTY 4 $0.00 $0.00 $0.00 Year 5 101424 AXON FUSUS - CORE - EXTENDED WARRANTY 1 $0.00 $0.00 $0.00 Year 5 101499 AXON AIR - SKYDIO X10 DOCK COMMISSIONING 1 $7,050.00 $0.00 $7,050.00 Year 5 101502 AXON AIR - SKYDIO X10 DOCK COMMISSIONING & TRAINING 1 $9,250.00 $0.00 $9,250.00 Year 5 101508 AXON AIR - SKYDIO - CARE FOR X10 CELLULAR 5G + VT300-Z 3YR 3 $3,149.40 $0.00 $3,149.40 Year 5 102182 OUTPOST BUNDLE TRUE-UP 10 $86.00 $7.51 $93.51 Year 5 102294 AXON AIR - SKYDIO DOCK FOR X10 - MAINT. AND REPAIR - PREMIUM 1 $0.00 $0.00 $0.00 Year 5 102367 AXON AIR - SKYDIO CARE X10 SAFE VEH - DOCKOPS THRM 2.5YR 3 $0.00 $0.00 $0.00 Year 5 102527 AXON AIR - SKYDIO PARACHUTE PLAN FOR X10 3 $5,077.44 $0.00 $5,077.44 Year 5 85055 AXON BODY - PSO - FULL SERVICE 1 $8,000.00 $0.00 $8,000.00 Year 5 B00050 BUNDLE - UNLIMITED PREMIUM WITH VR 110 $421,819.18 $11,463.35 $433,282.53 Year 5 B00061 BUNDLE - OUTPOST WITH TAP 10 $0.00 $0.00 $0.00 Year 5 BasicLicense Basic License Bundle 10 $0.00 $0.00 $0.00 Year 5 H00001 AB4 Camera Bundle 110 $0.00 $0.00 $0.00
Year 5 H00002 AB4 Multi Bay Dock Bundle 14 $122.92 $10.77 $133.69 Year 5 ProLicense Pro License Bundle 10 $0.00 $0.00 $0.00 Year 5 S00016 AXON AI - AI ERA 110 $239,851.72 $0.00 $239,851.72 Total $697,406.66 $11,534.13 $708,940.79
Redlands Regular Meeting of 12/16/25 888 of 1055
Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing.
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Redlands Regular Meeting of 12/16/25 889 of 1055
\s1\ \d1\
Signature Date Signed
12/10/2025
Redlands Regular Meeting of 12/16/25 890 of 1055
DATE OF REQUEST:
An additional appropriation is hereby requested as follows:
Department:
JUSTIFICATION:
Requested By:
Recommended By Finance Director: Recommended:
Yes No Signed
Comments: Approved by City Council:
Date:
Signed:
City Clerk
REVENUE APPROPRIATION INCREASE (if applicable)
EXPENDITURE APPROPRIATION INCREASE (if applicable)
$ -
$ -
TRANSACTION NO:
ACCOUNTING PERIOD:
Account Description Orgkey Object Code Job Ledger (If
applicable) Amount
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applicable) Account Description Orgkey Object Code Amount Department Head
City Manager
CITY OF REDLANDS
REQUEST FOR ADDITIONAL APPROPRIATION
FINANCE USE ONLY
Redlands Regular Meeting of 12/16/25 891 of 1055
City Council Meeting J. 5.
DATE: 12/16/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of Ordinance No. 2988 to Amend and Restate Chapter 6.05 of the Redlands Municipal Code Relating to the Regulation of Potentially Dangerous and Vicious Dogs (Facilities and Community Services Department Director Crocker)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move to introduce Ordinance No. 2988
RECOMMENDATION:
It is recommended that the City Council adopt Ordinance No. 2988, amending chapter 6.05 of the Redlands Municipal Code to enhance definitions, enforcement procedures, owner responsibilities, and public safety measures related to potentially dangerous and vicious dogs, ensuring consistency with current best practices in animal control.
DISCUSSION:
The Animal Services Division of the Facilities and Community Services Department at the City of Redlands oversees both Animal Control functions and the operation of the Redlands Animal Shelter for the City. Currently, there are sections of the Redlands Municipal Code within Chapter 6.05, (Vicious and Potentially Dangerous Dogs) that are antiquated to current standards, including definitions, procedures and regulations.
This amendment to Redlands Municipal Code Chapter 6.05 (Potentially Dangerous and Vicious Dogs) will update definitions, clarify procedures for declaring a dog as potentially dangerous or vicious, and enhance enforcement measures. The proposed amendment establishes clear criteria for designating Redlands Regular Meeting of 12/16/25 892 of 1055
measures. The proposed amendment establishes clear criteria for designating dogs as potentially dangerous or vicious, specifies the responsibilities of dog owners, defines the authority of animal control officers, and outlines appeal processes and penalties for non-compliance. The amendment also incorporates provisions for the removal of the potentially dangerous designation under specific conditions. The proposed amendments were carefully reviewed and aligned with best practices and legal standards to ensure clarity, consistency, and enforceability within the City of Redlands.
Definitions of Potentially Dangerous and Vicious Dogs
Current Process:
Currently, Chapter 6.05 of the Redlands Municipal Code provides definitions for "potentially dangerous dogs" and "vicious dogs." A dog may be classified as potentially dangerous if it has engaged in unprovoked behavior that poses a risk to people or animals on two separate occasions within a 36-month period. A dog is classified as vicious if it has inflicted severe injury or killed a person without provocation, or if it has been previously declared potentially dangerous and continues the harmful behavior.
Amendment:
The revised ordinance refines the definitions of "potentially dangerous" and "vicious" dogs. It expands the criteria for classification to include incidents occurring within common areas of multi-family residential properties and broadens the scope of behaviors that qualify, including attacking or injuring domestic animals or livestock. The definition of "severe injury" is also updated to include any injury that causes significant harm or requires medical treatment, such as fractures, muscle tears, or disfiguring lacerations. This change provides clearer guidance for enforcement and ensures consistent interpretation.
Administrative Hearing Procedures
Current Process: The City’s Municipal Code allows for a hearing before the Animal Control Board when a dog is declared potentially dangerous or vicious.
The Board is responsible for determining whether the dog meets the criteria, and owners may appeal the decision to the superior court of San Bernardino County.
However, the process for notification, hearing, and appeal lacks specific timelines and procedural details, which can lead to inconsistencies.
Amendment: The updated ordinance establishes a structured process for administrative hearings, including the issuance of a written Notice and Order to the dog owner, detailing the reasons for the designation and outlining the owner’s right to appeal. The appeal process is clarified, including a requirement for owners to submit an appeal within ten (10) calendar days of receiving the Notice and Order. The amendments also designate an Administrative Hearing Officer to conduct hearings instead of the Animal Control Board, ensuring a more formal and consistent process.
Redlands Regular Meeting of 12/16/25 893 of 1055
Owner Responsibilities and Compliance Conditions
Current Process: Under the existing ordinance, owners of potentially dangerous or vicious dogs are required to comply with general conditions to ensure public safety. However, the specific requirements for maintaining and controlling such dogs are not well-defined, creating ambiguity in enforcement.
Amendment: The amended ordinance introduces explicit conditions for owners of potentially dangerous or vicious dogs, including:
Mandatory licensing, vaccination, and microchipping of the dog.
Proof of liability insurance coverage of at least $100,000.
Completion of an obedience training course.
Secure containment of the dog on the owner’s property, and use of a leash and muzzle when off-premises.
Clear signage on the owner’s property indicating the presence of a potentially dangerous or vicious dog.
Notification requirements if the dog is sold, transferred, or dies.
Authority to Seize and Impound Dangerous Dogs
Current Process: The current ordinance allows animal control officers or law enforcement officers to seize and impound a dog if it is deemed an immediate threat to public safety. However, the criteria for seizing a dog and the procedures for impoundment are not clearly defined.
Amendment: The updated ordinance clearly outlines the authority of animal control officers and law enforcement officers to seize and impound a dog that poses an immediate threat to public safety. It specifies the conditions under which officers may enter private property to seize a dog, including obtaining a warrant or obtaining consent from the property owner. The owner of an impounded dog is responsible for all associated fees and costs, which must be paid before the dog is released.
Notice and Order for Potentially Dangerous or Vicious Dogs Current Process: The existing code allows for the issuance of a Notice and Order to the owner of a potentially dangerous or vicious dog, but the required content of the notice and the process for serving it are not clearly specified.
Amendment: The revised ordinance standardizes the content of the Notice and Order, which must include:
A description of the dog.
The owner’s name and address.
A statement of the findings that led to the dog’s designation as potentially dangerous or vicious.
Specific conditions for maintaining the dog within the city.
Redlands Regular Meeting of 12/16/25 894 of 1055
Specific conditions for maintaining the dog within the city.
Instructions for appealing the Notice and Order, including deadlines.
Information on the consequences of non-compliance.
Enhanced Penalties and Enforcement
Current Process: The existing ordinance establishes fines for violations involving potentially dangerous or vicious dogs but lacks a detailed framework for enforcement.
Amendment: The amended ordinance enhances enforcement by declaring each violation a public nuisance and specifying that penalties may include administrative fines, seizure of the dog, or other remedies. It also clarifies that the City may impose processing fees for registrations, applications, and appeals related to potentially dangerous or vicious dogs.
Exemptions and Limitations
Current Process: The existing ordinance applies to all dogs within the City of Redlands, but it does not clearly exempt certain facilities, such as licensed kennels, animal shelters, and veterinary offices.
Amendment: The revised ordinance explicitly states that the provisions of Chapter 6.05 do not apply to licensed kennels, humane society shelters, animal control facilities, or veterinary practices. This ensures that the regulations focus on privately-owned dogs and do not impose unnecessary burdens on facilities providing essential services.
Public Awareness and Education
Current Process: The current ordinance does not require any form of public notification to ensure that residents are aware of potentially dangerous or vicious dogs in their neighborhood.
Amendment: The revised ordinance mandates that owners of potentially dangerous or vicious dogs must post visible signs on their property indicating the presence of such dogs. This promotes transparency and helps ensure that residents are aware of potential risks in their community.
ALTERNATIVES:
The City Council may continue the matter to allow additional time to review Ordinance No. 2988, or reject adoption of Ordinance No. 2988 and direct staff to make further revisions.
Redlands Regular Meeting of 12/16/25 895 of 1055
STRATEGIC PLAN:
Not Applicable
SUBMITTED BY:
Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Salomon Abdel-Aziz, Management Analyst
Fiscal Impact
Fiscal Year: FY 2024/25
Discussion:
There is no fiscal impact associated with this action.
Attachments
A. Ordinance No. 2988 - Legislative
B. Ordinance No. 2988 - Clean
Redlands Regular Meeting of 12/16/25 896 of 1055
ORDINANCE NO. 2988
AN ORDINANCE OF THE CITY OF REDLANDS AMENDING IN ITS
EN TIRE TY CHAPTER 6.05 OF TITLE 6 OF THE REDLANDS MUNICIPAL CODE
RELATING TO VICIOUS AND POTENTIALLY DANGEROUS DOGS
WHEREAS, Chapter 6.05 (“Vicious and Potentially Dangerous Dogs”) of the Redlands Municipal Code establishes definitions, procedures, and regulations related to the identification and management of potentially dangerous and vicious dogs within the City of Redlands; and WHEREAS, Ordinance No. 2988 would amend Chapter 6.05 of the Redlands Municipal Code to update and clarify definitions for "potentially dangerous dogs" and "vicious dogs," and other definitions specifying behaviors, circumstances, and conditions that qualify a dog for such designations; and
WHEREAS, Ordinance No. 2988 further refines the definitions of "severe injury," "provoke," "impounded," and "owner" to ensure consistent interpretation and enforcement of animal services regulations within the City; and
WHEREAS, Ordinance No. 2988 enhances public safety by specifying the authority of animal control officers and law enforcement to seize and impound dogs posing an immediate threat, while also updating procedures for administrative hearings by hearing officer, appeal rights, and compliance conditions for owners of potentially dangerous or vicious dogs; and WHEREAS, the City Council has determined that these amendments are necessary to protect the health, safety, and welfare of residents, pet owners, and the general public within the City of Redlands.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDLANDS DOES ORDAIN AS FOLLOWS:
Section 1. Chapter 6.05 of Title 6 of the Redlands Municipal Code is hereby amended in its entirety to read as follows:
“CHAPTER 6.05
VICIOUS AND POTENTIALLY DANGEROUS DOGS
SECTION:
6.05.010: Potentially Dangerous Dog Defined
6.05.020: Vicious Dog Defined
6.05.030: Severe Injury Defined
6.05.040: Provoke Defined
6.05.050: Impound Defined 6.05.060: Owner Defined 6.05.070: Nonapplication of Chapter
6.05.080: Ownership or Custody of Potentially Dangerous or Vicious Dog
6.05.090: Administrative Hearing Officer
6.05.100: Right of Entry and Inspection
6.05.110: Authority to Seize and Impound Dog Posing an Immediate Threat to Public Safety Redlands Regular Meeting of 12/16/25 897 of 1055
6.05.120: Notice & Order of Potentially Dangerous or Vicious Dog
6.05.130: Service
6.05.140: Circumstances Under Which Dogs May Not Be Declared Potentially Dangerous Or Vicious
6.05.150: Potentially Dangerous Designation Maintained In Registration Records
6.05.160: Removal Of Potentially Dangerous Dog Designation and Relief from Conditions Thereof
6.05.170: Prohibition Of Owning, Possessing, Controlling Or Having Custody of Other Dogs
6.05.180: Penalties, Fines, Fees and Remedies
6.05.010: POTENTIALLY DANGEROUS DOG DEFINED:
"Potentially dangerous dog" means any of the following:
A. Any dog which, when unprovoked, that on two (2) separate occasions within the prior preceding thirty six (36) month period, engaged in any unprovoked behavior that required a defensive action by any person to prevent bodily injury to a person, domestic animal, or livestock, when the person and the dog were off the property of the owner or keeper of the dog or within a common area of a multi-family residential property.
B. Any dog which, when unprovoked, bites a person causing a less severe injury than as defined in section 6.05.030 of this Chapter.
C. Any dog which, when unprovoked, on two (2) separate occasions within the prior thirty six (36) month period, has seriously bitten, inflicted injury, or otherwise caused injury attacking a domestic animal off the property of the owner or keeper of the dog or within a common area of a multi-family residential property.
D. Any dog off the property of the owner or keeper of the dog, when unprovoked, has killed, seriously bitten, inflicted injury, or otherwise caused injury to a domestic animal or livestock while off the property of the owner of the dog or within a common area of a multi-family residential property.
6.05.020: VICIOUS DOG DEFINED:
"Vicious dog" means any of the following:
A. Any dog seized under section 599aa of the California Penal Code and upon the sustaining of a conviction of the owner or keeper under subdivision (a), section 597.5 of the Penal Code; B. Any dog which, when unprovoked, in an aggressive manner, inflicts severe injury on or kills a human being;
C. Any dog previously determined to be and currently listed as a potentially dangerous dog in the City of Redlands, or a potentially dangerous dog, dangerous dog, or vicious dog in any other jurisdiction, which, after its owner or keeper has been notified of this determination, continues the behavior described in section 6.05.010 of this Chapter or is maintained in violation of any conditions imposed pursuant to sections
6.05.110, 6.05.120 or 6.05.130 of this Chapter, a stipulation, an administrative decision, a court order, or restrictions placed upon it by another jurisdiction.
6.05.030: SEVERE INJURY DEFINED:
"Severe injury" means any physical injury to a human being that results in a serious illness or injury, including, but not limited to, a major fracture, muscle tears, or disfiguring lacerations, or that requires multiple sutures, or corrective or cosmetic surgery.
6.05.40: PROVOKE DEFINED:
“Provoke” means to perform an intentional act or omission that a reasonable person would conclude is likely to cause a bite, injury, or attack by an ordinary dog.
6.05.050: IMPOUNDED DEFINED:
"Impounded" means to taken into the custody of the public pound or animal services division or provider of animal services to the city.
6.05.060: OWNER DEFINED:
“Owner” means and includes any person who is listed as an owner of a dog on a dog license, as well as any other person who controls, keeps, harbors, or has custody of the dog.
Redlands Regular Meeting of 12/16/25 898 of 1055
6.05.070: NONAPPLICATION OF CHAPTER:
Except where otherwise set forth in this Chapter, the provisions of this Chapter do not apply to licensed kennels, humane society shelters, animal services facilities, or veterinarians; nor shall the provisions of this Chapter apply to dogs while utilized by any police department or any law enforcement officer in the performance of police work.
6.05.080: OWNERSHIP OR CUSTODY OF POTENTIALLY DANGEROUS OR VICIOUS DOG:
A. It is a public nuisance and a misdemeanor offense for any person to own, possess, keep, or have care, custody, or control of a dog within the City of Redlands that has been declared to be potentially dangerous or vicious, except if in compliance with the provisions of this Chapter.
B. Any person who owns, possesses, or has care, custody, or control of a dog within the City of Redlands that has been declared to be potentially dangerous or vicious shall adhere to all conditions imposed pursuant to any notice, order, or decision issued pursuant to the provisions of this Chapter.
C. Any person who owns, possesses, or has care, custody, or control of a dog within the City of Redlands that has been declared to be potentially dangerous, dangerous, or vicious in any other jurisdiction, shall notify the Animal Services Supervisor for the City of Redlands within three (3) business days of the dog’s entry into the City of Redlands.
6.05.090: ADMINISTRATIVE HEARING OFFICER:
The administrative hearing officer shall be appointed and have the authority as set forth in this Chapter and Section 1.22.100 of this Code.
6.05.100: RIGHT OF ENTRY AND INSPECTION:
Any animal control officer, law enforcement officer, or other official authorized to enforce the provisions of this Chapter may enter and inspect private real property and buildings thereon as follows:
A. The owner or occupant of the building or property consents to the entry and inspection after the authorized official presents his credentials and explains the reasons for the entry and inspection; or, B. The authorized official obtains a warrant for the entry and inspection of a building or property pursuant to California Code of Civil Procedure Sections 1822.50, et seq. or any other applicable law; or, C. The authorized official is complying with an Order issued by the San Bernardino Superior Court or other Court of competent jurisdiction; or,
D. The authorized official has reasonable cause to believe that the keeping of an animal on the property is so hazardous, unsafe, or dangerous that an immediate inspection is necessary to safeguard an animal or public health and safety. Under these circumstances, the authorized official may use reasonable means to immediately enter and inspect the building or property after presenting proper credentials to the owner or occupant and requesting entry, if possible, under the circumstances.
6.05.110: AUTHORITY TO SEIZE AND IMPOUND DOG POSING AN IMMEDIATE THREAT TO PUBLIC SAFETY:
Where any animal control officer, law enforcement officer, or other official authorized to enforce the provisions of this Chapter determines that probable cause exists to believe the dog in question poses an immediate threat to public safety, the official may order any of the following pending a determination pursuant to this Chapter of whether the dog is potentially dangerous or vicious:
A. Seize and impound the dog.
1. Any animal control officer, law enforcement officer, or other official authorized to enforce the provisions of this Chapter may enter onto private property, and any building or structure thereon, to seize a dog as set forth in Section 6.05.100 of this Chapter.
2. The owner of the dog will be liable for fees, costs, and expenses of seizing and impounding the dog (including any associated housing, feeding, and medical costs) if the dog is subsequently determined Redlands Regular Meeting of 12/16/25 899 of 1055
to be potentially dangerous or vicious in accordance with this Chapter. All fees, costs, and expenses shall be paid before release of the dog, but no later than 14 days after the dog is available to be released. No dog shall be released unless licensed and vaccinated; or,
3. If the Animal Services Supervisor determines that it is not contrary to public safety, the animal control officer may permit the animal to be confined in a city-approved kennel or veterinary facility , at the owner’s expense. In such instance, once confined, the dog shall not be released or relocated without prior approval of the Animal Services Supervisor.
B. Order containment of the dog. If the Animal Services Supervisor determines that it is not contrary to public safety, the animal control officer may permit the animal to be confined in either of the following alternative locations at the owner’s expense:
1. City-approved kennel or veterinary facility. In such instance, once confined, the dog shall not be released or relocated without prior approval of Animal Services Supervisor; or,
2. Owner’s premises – In such instance, the owner shall keep the dog securely restrained on the owner’s premises either by use of a chain attached to the dog’s collar or harness, or within an enclosure sufficiently strong enough to prevent the dog from escaping – and may not be taken off the owner’s premises unless muzzled and restrained by a substantial leash, not exceeding six feet in length, and under the control of an adult capable of restraining and controlling the dog.. The dog may be required to wear a bright reflective collar visible at 50 feet in normal daylight. The Animal Services Supervisor may also impose additional conditions upon the release of the dog consistent with this Chapter.
C. If the animal control officer, or law enforcement officer determines that probable cause exists to believe the dog in question poses an immediate threat to public safety, he or she may seize and impound the dog pending the hearings held pursuant to this chapter. If the dog is later adjudicated potentially dangerous or vicious, the owner or keeper of the dog will be liable for costs and expenses of impounding the dog.
B. If the chief animal control officer determines that the impoundment is not contrary to public safety, he or she shall permit the animal to be confined in a city approved kennel or veterinary facility, at the owner's expense.
6.05.120: NOTICE & ORDER OF POTENTIALLY DANGEROUS OR VICIOUS DOG:
If the Animal Services Supervisor, or designee thereof, has cause to believe that a dog is potentially dangerous or vicious, as defined in this Chapter, the Animal Services Supervisor, or designee thereof, may find and declare a dog to be potentially dangerous or vicious in accordance with the provisions set forth herein.
A. Notice & Order. Upon finding a dog to be potentially dangerous or vicious, the Animal Services Supervisor, or designee thereof, shall issue a written Notice & Order to the owner that shall contain, at a minimum, the following information:
1. A description of the dog that is the subject of the Notice & Order;
2. The owner of the dog that is the subject of the Notice & Order;
3. The residential address of the dog that is the subject of the Notice & Order;
4. A recital of any findings that the dog is potentially dangerous or vicious;
5. A description of actions or facts that give rise to the finding that the dog is potentially dangerous or vicious;
6. Either an order imposing conditions for the release of the dog and authorizing the dog to remain in the City of Redlands, or, alternatively, if the release of the dog would create a significant threat to the public health, safety, and welfare, an order that the dog be euthanized; Redlands Regular Meeting of 12/16/25 900 of 1055
7. The right of the owner of the dog to appeal the Notice & Order, the procedures for appealing the Notice & Order – including any applicable deadlines to appeal the Notice & Order as set forth in Section 6.05.120.C of this Chapter;
8. A statement that the Notice & Order shall be final and binding unless timely appealed; and,
9. The name of the Animal Services Supervisor or designee thereof and the date of the Notice & Order.
B. Conditions for Maintenance of Potentially Dangerous or Vicious Dog in City.
1. In order to protect the health, safety, and welfare of the public, upon a determination that a dog is potentially dangerous or vicious and that the dog can be released to the custody of the owner of the dog, the Animal Services Supervisor (or designee thereof) shall impose the following conditions upon any dog declared to be potentially dangerous or vicious.
a. The dog shall be licensed and vaccinated in accordance with Chapter 6.04 of this Code, and microchipped, at owner’s expense.
b. The dog shall be spayed or neutered, at owner’s expense. c. The dog shall be subject to annual registration with the Animal Services Supervisor as a potentially dangerous or vicious dog as long as the animal is alive and residing within the City (or until such designation is removed pursuant to the provisions of this Chapter). d. The owner of the dog shall obtain a policy of liability insurance or a bond in an amount not less than one hundred thousand dollars ($100,000) to provide coverage for damages and injuries caused by the dog, evidence of such to be filed with the Animal Services Supervisor (or designee thereof).
e. The owner of the dog shall notify in writing the United States Post Office (local branch) and all utility companies providing service to the residence of the dog’s status as a potentially dangerous or vicious dog.
f. The owner of the dog must complete an obedience course for a minimum of ten (10) hours of training with the dog, at the owner’s expense, within sixty (60) calendar days after release of the dog to the owner of the dog. The course must be approved by the Animal Services Supervisor or designee thereof before the release of the dog. If the dog was not impounded, the owner must obtain approval of the course by the Animal Services Supervisor or designee thereof, within fourteen (14) calendar days after the notice, decision, and/or order is issued.
g. While on the premises of the owner of the dog, the dog must be kept indoors or in a securely fenced yard or enclosure from which the dog cannot escape, and into which children cannot trespass.
h. When off the premises of the owner of the dog, the dog must be kept at all times on a leash not exceeding six feet (6’) in length by an adult capable of restraining and controlling the dog, and under that person’s immediate control. At no time may the animal be left unattended in a public place.
i. The owner of the dog shall post one or more signs on the premises at a location or locations approved by the Animal Services Supervisor (or designee thereof) easily visible to all visitors stating that a potentially dangerous or vicious dog resides at the premises.
Redlands Regular Meeting of 12/16/25 901 of 1055
j. The owner of the dog shall provide a copy of any notice, order, or determination issued pursuant to the provisions of this Chapter to any subsequent owner of the dog, as well as to the animal control agency in any other jurisdiction where the dog resides. k. The owner of the dog shall notify the Animal Services Supervisor, or designee thereof, immediately in the event the dog is at large, or has committed an attach on any person or animal, has been sold or otherwise disposed or, or has died.
2. The Animal Services Supervisor, or designee thereof, may, in his or her discretion, impose any other condition consistent with the intent of this Chapter and reasonably necessary to protect the public health, safety, and welfare – including, but not limited to, requiring a potentially dangerous dog or vicious dog to wear a muzzle at all times, or when off the owner’s premises.
3. If the dog is determined to be potentially dangerous or vicious and that release of the dog would create a significant threat to the health, safety, and welfare of the public, the Animal Services Supervisor may order the dog to be euthanized. However, the dog shall not be euthanized until after any notice, decision, or order issued pursuant to this Chapter is deemed a final and binding administrative decision/action.
C. Request for Appeal Hearing. The owner of any dog subject to a Notice & Order issued pursuant to the provisions of this Chapter may challenge the Notice & Order by filing a written request for a hearing on a City-approved form within ten (10) calendar days of the Notice & Order. The request for hearing shall contain, at a minimum, the following information:
1. The name, address, and telephone number of each person requesting a hearing to challenge the Notice & Order;
2. The date of the Notice & Order being appealed;
3. The specific finding(s), order(s), and/or condition(s) being appealed;
4. The grounds for the appeal in sufficient detail to enable the hearing officer to understand the nature of the controversy; and,
5. The signature of at least one appellant.
Failure of the City Clerk to receive a timely appeal constitutes a waiver of the right to contest the Notice & Order, in which case, the Notice & Order shall be final and binding.
D. Conduct of Administrative Appeal Hearing. The hearing shall be open to the public and held not less than five (5) working days nor more than ten (10) working days after receipt by the City Clerk of a timely filed request for hearing. service of the notice upon the owner or keeper of the dog. Formal rules of evidence do not apply. The administrative hearing officer may admit all relevant evidence, including incident reports and affidavits of witnesses, limit the scope of discovery, and may shorten the time to produce records or witnesses. The administrative hearing officer may decide all issues even if the owner or keeper fails to appear at the hearing. The administrative hearing officer may find, upon a preponderance of the evidence, that the dog is potentially dangerous or vicious and make such other orders authorized by Sections 6.05.120.B and/or other provisions of this Chapter.
E. Decision and Order After Appeal. After the administrative appeal hearing conducted pursuant to section 6.05.060 of this chapter, the administrative hearing officer, or designee, shall, either personally or by first class mail, postage prepaid, notify the owner of the dog in writing of the determination and orders issued.
Notwithstanding any other provision of the Redlands Municipal Code, the decision and order by the administrative hearing officer issued pursuant to this Section shall be final and binding, and not subject to any further administrative appeal or challenge. Judicial review of the decision is governed by California Code of Civil Procedure Sections 1094.5, et seq.
Redlands Regular Meeting of 12/16/25 902 of 1055
F. If the hearing officer determines that the dog is potentially dangerous or vicious, the owner or keeper shall comply with sections 6.05.110 to 6.05.160 of this chapter within ten (10) days after the date of the determination, as well as all other orders and conditions issued and imposed by the administrative hearing officer.
6.05.130: SERVICE:
A. Every notice, order, decision, or other correspondence issued pursuant to the provisions of this Chapter shall be served upon the owner(s) of the subject dog either via personal delivery or via first class mail, postage prepaid. The date of service shall be the date the notice, order, decision, or other correspondence is personally delivered or placed in a U.S. Postal Service receptacle.
B. Any notice, order, decision or other correspondence issued by mail shall be may be sent to the owner of the subject dog as follows:
1. To the address listed on the most recently filed application for a dog license;
2. To the address listed on any request for hearing submitted in accordance with this Chapter;
3. To any other address provided by the owner of the dog for purposes of receiving mail; or,
4. Any other address on file with the City or San Bernardino County for the owner of the dog.
6.05.060: HEARING ON DECLARATION OF DOG AS POTENTIALLY DANGEROUS OR VICIOUS:
A. If an animal control officer or a law enforcement officer determines that probable cause exists to believe a dog is potentially dangerous or vicious, the chief officer of the public pound or animal control department or his or her immediate supervisor, or the chief of police, or his or her designee, shall either: 1) on a form prescribed by the city, obtain the written acknowledgment of the owner of the dog that such dog is potentially dangerous or vicious as defined by this chapter, and the owner's written consent to comply with the requirements of sections 6.05.110 to 6.05.160 of this chapter, and any conditions imposed by the city pursuant to such sections, within ten (10) days of the date of the determination; or 2) file a petition and set a hearing before an administrative hearing officer to determine whether or not the dog in question should be declared potentially dangerous or vicious. Whenever possible, any complaint received from a member of the public that a dog might be potentially dangerous or vicious shall be sworn to and verified by the complainant and attached to the petition.
B. The city attorney shall notify the owner or keeper of the dog that it will hold a hearing and that the owner or keeper may present evidence at the hearing. The city attorney shall serve upon the owner or keeper of the dog the notice of the hearing and a copy of the petition either personally or by first class mail with return receipt requested.
The hearing shall be open to the public and held not less than five (5) working days nor more than ten (10) working days after service of the notice upon the owner or keeper of the dog. The administrative hearing officer may admit all relevant evidence, including incident reports and affidavits of witnesses, limit the scope of discovery, and may shorten the time to produce records or witnesses. The administrative hearing officer may decide all issues even if the owner or keeper fails to appear at the hearing. The administrative hearing officer may find, upon a preponderance of the evidence, that the dog is potentially dangerous or vicious and make other orders authorized by this chapter.
6.05.070: DETERMINATION AND ORDERS; NOTICE; COMPLIANCE:
After the hearing conducted pursuant to section 6.05.060 of this chapter, the administrative hearing officer shall, either personally or by first class mail, postage prepaid, notify the owner or keeper of the dog in writing of the determination and orders issued. If the hearing officer determines that the dog is potentially dangerous or vicious, the owner or keeper shall comply with sections 6.05.110 to 6.05.160 of this chapter within ten (10) days after the date of the determination.
6.05.080: APPEAL:
If any party contests the determination, that party may, within five (5) days of personal service of the notice of determination or if by first-class mail, five (5) business days after the notice of determination is placed in the mail, , appeal the administrative hearing officer’s decision to the superior court of the County of San Bernardino. The person appealing the decision shall serve personally or by first class mail, postage prepaid, Redlands Regular Meeting of 12/16/25 903 of 1055
notice of the appeal upon the other party. The appeal shall be conducted pursuant to California Food and Agricultural Code sections 31622, 31623, and 31624.
6.05.140: CIRCUMSTANCES UNDER WHICH DOGS MAY NOT BE DECLARED POTENTIALLY DANGEROUS OR VICIOUS:
A. Neither the Animal Services Supervisor (or designee thereof) nor The administrative hearing officer may not declare the dog potentially dangerous or vicious if the dog inflicted injury or damage to a person committing a willful trespass or other tort upon the premises occupied by the owner or keeper of the dog, or was teasing, tormenting, abusing or assaulting the dog, or was committing or attempting to commit a crime.
The dog may not be declared potentially dangerous or vicious if it was protecting or defending a person within the dog's immediate vicinity from an unjustified attack or assault. A dog may not be declared potentially dangerous or vicious if the injury or damage was sustained by a domestic animal which was teasing, tormenting, abusing or assaulting the dog.
B. A dog may not be declared potentially dangerous or vicious if the injury or damage to a domestic animal was sustained while the dog was working as a hunting dog, herding dog, or predator control dog on the property of or under the control of its owner or keeper, and the damage or injury was to a type of domestic animal appropriate to the dog's work.
6.05.150: POTENTIALLY DANGEROUS DESIGNATION MAINTAINED IN REGISTRATION RECORDS:
Notwithstanding the provisions of Chapter 6.04 of this title regarding licensing and vaccination, all potentially dangerous dogs shall be properly licensed and vaccinated. A dog determined to be potentially dangerous must have that designation in its registration records. The city may charge a potentially dangerous dog fee in addition to the regular licensing fee to provide for the increased costs of maintaining the records of the dog.
6.05.160: KEEPING AND CONTROLLING POTENTIALLY DANGEROUS DOGS:
The owner or keeper of a potentially dangerous dog must keep the dog indoors or in a securely fenced yard from which the dog cannot escape and into which children cannot trespass. A potentially dangerous dog may be off the owner's or keeper's premises only if it is restrained by a substantial leash of appropriate length and if it is under a responsible adult's control.
6.05.160: DEATH, SALE, TRANSFER OR PERMANENT REMOVAL; NOTICE:
The owner or keeper of a potentially dangerous dog shall notify the animal control services, in writing within three (3) days of any change, if the potentially dangerous dog dies, is sold, transferred, or permanently removed from the city.
6.05.160: REMOVAL FROM LIST OF POTENTIALLY DANGEROUS DOGS DESIGNATION AND RELIEF FROM CONDITIONS THEREOF:
The owner of any dog that has been declared to be potentially dangerous may, not sooner than thirty-six (36) months following a determination that the dog is potentially dangerous, apply to the Animal Services Supervisor or designee for removal of the potentially dangerous dog designation and/or relief from any condition imposed upon the dog’s release and/or maintenance in the City. The application shall contain, at a minimum, an explanation of the circumstances justifying removal or relief, including evidence that the animal has been retrained, and a certificate from a dog trainer certifying that the dog is no longer potentially dangerous. No more than one request for removal or relief may be submitted for any dog within a twelve (12) month period of time.
The administrative hearing officer Animal Services Supervisor shall remove a dog from the list of potentially dangerous dogs if no additional instances of behavior described in sections 6.05.010 or 6.05.020 of this Chapter occur within a thirty six (36) month period from the date of designation as a potentially dangerous dog.
6.05.170: DESTRUCTION; NONDESTRUCTION; CONDITIONS; ENCLOSURES:
A vicious dog may be destroyed if the administrative hearing officer determines that the release of the dog would create a significant threat to the public health, safety and welfare. If the hearing officer Redlands Regular Meeting of 12/16/25 904 of 1055
determines that the vicious dog should not be destroyed, the hearing officer must impose conditions upon the dog's owner or keeper that will protect the public health, safety and welfare. If one of the conditions is to require that the vicious dog be confined in an enclosure, the enclosure must be designed in order to prevent the animal from escaping and include a fence or structure suitable to prevent young children from entering.
6.05.170: PROHIBITION OF OWNING, POSSESSING, CONTROLLING OR HAVING CUSTODY OF OTHER DOGS:
The Animal Services Supervisor (or designee thereof) or an administrative hearing officer may prohibit the owner of a vicious dog from owning, possessing, controlling or having custody of any dog for a period of up to three (3) years when the Animal Services Supervisor (or designee thereof) or the hearing officer explicitly finds, after proceedings conducted pursuant to the provisions of under sections 6.05.060 to 6.05.100 of this Chapter that such ownership or possession would create a significant threat to the public health, safety and welfare. Any such determination and prohibition by the Animal Services Supervisor (or designee thereof) or an administrative hearing officer must be explicitly set forth in a Notice & Order issued in accordance with Section 6.05.120 or a Decision and Order issued in accordance with Section 6.05.120.E of this Chapter.
6.05.180: PENALTIES, FINES, FEES AND LIMITS REMEDIES:
A. Any violation of this Chapter is punishable in accordance with Chapters 1.20 and 1.22 of this Code.
B. Each violation of this Chapter is hereby declared a public nuisance, and may be abated as such.
C. The remedies provided by this Chapter are cumulative and in addition to any other remedy available at law or in equity.
D. The City Council may, by resolution, establish a processing fee for the registrations, applications, and appeals, and a fee for the purchase of potentially dangerous and vicious dog tags and fluorescent collars, provided for in this Chapter.”
involving a potentially dangerous dog shall be punishable by a fine not to exceed five hundred dollars ($500.00). Any violation of this chapter involving a vicious dog shall be punishable by a fine not to exceed one thousand dollars ($1,000.00).
6.05.180: FORMS:
All forms prepared by the judicial council pursuant to California Food and Agricultural Code section 31682 may be used to give effect to this chapter.
Section 2. Severability. If any section, sentence, clause or phrase of this ordinance or the application thereof to any entity, person or circumstance is held for any reason to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect other provisions or applications of this ordinance which can be given effect without the invalid provisions or application, and to this end the provisions of this ordinance are severable. The City Council of the City of Redlands hereby declares that it would have adopted this ordinance and each section, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsections, sentences, clauses or phrases be declared invalid or unconstitutional.
Section 3. The Mayor shall sign this ordinance and the City Clerk shall certify to the adoption of this ordinance and shall cause it, or a summary of it, to be published once in a newspaper of general circulation within the City, and thereafter, this ordinance shall take effect in accordance with law.
Mario Saucedo, Mayor
Redlands Regular Meeting of 12/16/25 905 of 1055
ATTEST:
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 12/16/25 906 of 1055
I, Jeanne Donaldson, City Clerk, City of Redlands, hereby certify that the foregoing Ordinance was duly adopted by the City Council at the regular meeting thereof, held on the day of 2025, by the following vote:
AYES:
NOES:
ABSENT:
Jeanne Donaldson City Clerk
Redlands Regular Meeting of 12/16/25 907 of 1055
ORDINANCE NO. 2988
AN ORDINANCE OF THE CITY OF REDLANDS AMENDING IN ITS
EN TIRE TY CHAPTER 6.05 OF TITLE 6 OF THE REDLANDS MUNICIPAL CODE
RELATING TO VICIOUS AND POTENTIALLY DANGEROUS DOGS
WHEREAS, Chapter 6.05 (“Vicious and Potentially Dangerous Dogs”) of the Redlands Municipal Code establishes definitions, procedures, and regulations related to the identification and management of potentially dangerous and vicious dogs within the City of Redlands; and WHEREAS, Ordinance No. 2988 would amend Chapter 6.05 of the Redlands Municipal Code to update and clarify definitions for "potentially dangerous dogs" and "vicious dogs," and other definitions specifying behaviors, circumstances and conditions that qualify a dog for such designations; and
WHEREAS, Ordinance No. 2988 further refines the definitions of "severe injury," "provoke," "impounded," and "owner" to ensure consistent interpretation and enforcement of animal services regulations within the City; and
WHEREAS, Ordinance No. 2988 enhances public safety by specifying the authority of animal control officers and law enforcement to seize and impound dogs posing an immediate threat, while also updating procedures for administrative hearings by hearing officer, appeal rights, and compliance conditions for owners of potentially dangerous or vicious dogs; and WHEREAS, the City Council has determined that these amendments are necessary to protect the health, safety, and welfare of residents, pet owners, and the general public within the City of Redlands.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDLANDS DOES ORDAIN AS FOLLOWS:
Section 1. Chapter 6.05 of Title 6 of the Redlands Municipal Code is hereby amended in its entirety to read as follows:
“CHAPTER 6.05
VICIOUS AND POTENTIALLY DANGEROUS DOGS
SECTION:
6.05.010: Potentially Dangerous Dog Defined
6.05.020: Vicious Dog Defined
6.05.030: Severe Injury Defined
6.05.040: Provoke Defined
6.05.050: Impound Defined
6.05.060: Owner Defined
6.05.070: Nonapplication of Chapter
6.05.080: Ownership or Custody of Potentially Dangerous or Vicious Dog Redlands Regular Meeting of 12/16/25 908 of 1055
6.05.090: Administrative Hearing Officer
6.05.100: Right of Entry and Inspection
6.05.110: Authority to Seize and Impound Dog Posing an Immediate Threat to Public Safety
6.05.120: Notice & Order of Potentially Dangerous or Vicious Dog
6.05.130: Service
6.05.140: Circumstances Under Which Dogs May Not Be Declared Potentially Dangerous Or Vicious
6.05.150: Potentially Dangerous Designation Maintained In Registration Records
6.05.160: Removal Of Potentially Dangerous Dog Designation and Relief from Conditions Thereof
6.05.170: Prohibition Of Owning, Possessing, Controlling Or Having Custody of Other Dogs
6.05.180: Penalties, Fines, Fees and Remedies
6.05.010: POTENTIALLY DANGEROUS DOG DEFINED:
"Potentially dangerous dog" means any of the following:
A. Any dog that on two (2) separate occasions within the preceding thirty-six (36) month period, engaged in any unprovoked behavior that required a defensive action by any person to prevent bodily injury to a person, domestic animal, or livestock, off the property of the owner or within a common area of a multi-family residential property.
B. Any dog which, when unprovoked, bites a person causing a less severe injury than as defined in section 6.05.030 of this Chapter.
C. Any dog which, when unprovoked, on two (2) separate occasions within the prior thirty-six (36) month period, has seriously bitten, inflicted injury, or otherwise caused injury attacking a domestic animal off the property of the owner of the dog or within a common area of a multi-family residential property.
D. Any dog, when unprovoked, has killed, seriously bitten, inflicted injury, or otherwise caused injury to a domestic animal or livestock while off the property of the owner of the dog or within a common area of a multi-family residential property.
6.05.020: VICIOUS DOG DEFINED:
"Vicious dog" means any of the following:
A. Any dog seized under section 599aa of the California Penal Code and upon the sustaining of a conviction of the owner under subdivision (a), section 597.5 of the Penal Code; B. Any dog which, when unprovoked, inflicts severe injury on or kills a human being; C. Any dog previously determined to be and currently listed as a potentially dangerous dog in the City of Redlands, or a potentially dangerous dog, dangerous dog, or vicious dog in any other jurisdiction, which, after its owner has been notified of this determination, continues the behavior described in section 6.05.010 of this Chapter or is maintained in violation of any conditions imposed pursuant to sections 6.05.120 of this Chapter, a stipulation, an administrative decision, a court order, or restrictions placed upon it by another jurisdiction.
6.05.030: SEVERE INJURY DEFINED:
"Severe injury" means any physical injury to a human being that results in a serious illness or injury, including, but not limited to, a major fracture, muscle tears, or disfiguring lacerations, or that requires multiple sutures, or corrective or cosmetic surgery.
6.05.40: PROVOKE DEFINED:
“Provoke” means to perform an intentional act or omission that a reasonable person would conclude Redlands Regular Meeting of 12/16/25 909 of 1055
is likely to cause a bite, injury, or attack by an ordinary dog.
6.05.050: IMPOUND DEFINED:
"Impound" means to take into the custody of the public pound or animal services division or provider of animal services to the city.
6.05.060: OWNER DEFINED:
“Owner” means and includes any person who is listed as an owner of a dog on a dog license, as well as any other person who controls, keeps, harbors, or has custody of the dog.
6.05.070: NONAPPLICATION OF CHAPTER:
Except where otherwise set forth in this Chapter, the provisions of this Chapter do not apply to licensed kennels, humane society shelters, animal services facilities, or veterinarians; nor shall the provisions of this Chapter apply to dogs while utilized by any police department or any law enforcement officer in the performance of police work.
6.05.080: OWNERSHIP OR CUSTODY OF POTENTIALLY DANGEROUS OR VICIOUS DOG:
A. It is a public nuisance and a misdemeanor offense for any person to own, possess, keep, or have care, custody, or control of a dog within the City of Redlands that has been declared to be potentially dangerous or vicious, except if in compliance with the provisions of this Chapter.
B. Any person who owns, possesses, or has care, custody, or control of a dog within the City of Redlands that has been declared to be potentially dangerous or vicious shall adhere to all conditions imposed pursuant to any notice, order, or decision issued pursuant to the provisions of this Chapter.
C. Any person who owns, possesses, or has care, custody, or control of a dog within the City of Redlands that has been declared to be potentially dangerous, dangerous, or vicious in any other jurisdiction, shall notify the Animal Services Supervisor for the City of Redlands within three (3) business days of the dog’s entry into the City of Redlands.
6.05.090: ADMINISTRATIVE HEARING OFFICER:
The administrative hearing officer shall be appointed and have the authority as set forth in this Chapter and Section 1.22.100 of this Code.
6.05.100: RIGHT OF ENTRY AND INSPECTION:
Any animal control officer, law enforcement officer, or other official authorized to enforce the provisions of this Chapter may enter and inspect private real property and buildings thereon as follows:
A. The owner or occupant of the building or property consents to the entry and inspection after the authorized official presents his credentials and explains the reasons for the entry and inspection; or,
B. The authorized official obtains a warrant for the entry and inspection of a building or property pursuant to California Code of Civil Procedure Sections 1822.50, et seq. or any other applicable law; or,
C. The authorized official is complying with an Order issued by the San Bernardino Superior Court or other Court of competent jurisdiction; or,
D. The authorized official has reasonable cause to believe that the keeping of an animal on the Redlands Regular Meeting of 12/16/25 910 of 1055
property is so hazardous, unsafe, or dangerous that an immediate inspection is necessary to safeguard an animal or public health and safety. Under these circumstances, the authorized official may use reasonable means to immediately enter and inspect the building or property after presenting proper credentials to the owner or occupant and requesting entry, if possible, under the circumstances.
6.05.110: AUTHORITY TO SEIZE AND IMPOUND DOG POSING AN IMMEDIATE THREAT TO PUBLIC SAFETY:
Where any animal control officer, law enforcement officer, or other official authorized to enforce the provisions of this Chapter determines that probable cause exists to believe the dog in question poses an immediate threat to public safety, the official may order any of the following pending a determination pursuant to this Chapter of whether the dog is potentially dangerous or vicious:
A. Seize and impound the dog.
1. Any animal control officer, law enforcement officer, or other official authorized to enforce the provisions of this Chapter may enter onto private property, and any building or structure thereon, to seize a dog as set forth in Section 6.05.100 of this Chapter.
2. The owner of the dog will be liable for fees, costs, and expenses of seizing and impounding the dog (including any associated housing, feeding, and medical costs) if the dog is subsequently determined to be potentially dangerous or vicious in accordance with this Chapter. All fees, costs, and expenses shall be paid before release of the dog, but no later than 14 days after the dog is available to be released. No dog shall be released unless licensed and vaccinated; or,
3. If the Animal Services Supervisor determines that it is not contrary to public safety, the animal control officer may permit the animal to be confined in a city-approved kennel or veterinary facility, at the owner’s expense. In such instance, once confined, the dog shall not be released or relocated without prior approval of the Animal Services Supervisor.
B. Order containment of the dog. If the Animal Services Supervisor determines that it is not contrary to public safety, the animal control officer may permit the animal to be confined in either of the following alternative locations at the owner’s expense:
1. City-approved kennel or veterinary facility. In such instance, once confined, the dog shall not be released or relocated without prior approval of Animal Services Supervisor; or,
2. Owner’s premises. In such instances, the owner shall keep the dog securely restrained on the owner’s premises by use of a chain, cable, or tether attached to the dog’s collar or harness, provided the restraint is safe, does not pose an unreasonable risk of harm, and prevents the dog from leaving the property; a running line, pulley, or trolley system may be used if it allows the dog to move safely and freely within the premises while maintaining secure containment; and the dog may alternatively be confined within an enclosure, which means a fence or structure that will prevent the entry of young children and will confine a potentially dangerous or vicious dog, in conjunction with any other measures required of the owner or custodian, and that is designed to prevent the animal from escaping. The Animal Services Supervisor may also impose additional conditions upon the release of the dog consistent with this Chapter.
6.05.120: NOTICE & ORDER OF POTENTIALLY DANGEROUS OR VICIOUS DOG:
If the Animal Services Supervisor, or designee thereof, has cause to believe that a dog is potentially dangerous or vicious, as defined in this Chapter, the Animal Services Supervisor, or designee thereof, Redlands Regular Meeting of 12/16/25 911 of 1055
may find and declare a dog to be potentially dangerous or vicious in accordance with the provisions set forth herein.
A. Notice & Order. Upon finding a dog to be potentially dangerous or vicious, the Animal Services Supervisor, or designee thereof, shall issue a written Notice & Order to the owner that shall contain, at a minimum, the following information:
1. A description of the dog that is the subject of the Notice & Order;
2. The owner of the dog that is the subject of the Notice & Order;
3. The residential address of the dog that is the subject of the Notice & Order;
4. A recital of any findings that the dog is potentially dangerous or vicious;
5. A description of actions or facts that give rise to the finding that the dog is potentially dangerous or vicious;
6. Either an order imposing conditions for the release of the dog and authorizing the dog to remain in the City of Redlands, or, alternatively, if the release of the dog would create a significant threat to the public health, safety, and welfare, an order that the dog be euthanized;
7. The right of the owner of the dog to appeal the Notice & Order, the procedures for appealing the Notice & Order – including any applicable deadlines to appeal the Notice & Order as set forth in Section 6.05.120.C of this Chapter;
8. A statement that the Notice & Order shall be final and binding unless timely appealed; and,
9. The name of the Animal Services Supervisor or designee thereof and the date of the Notice & Order.
B. Conditions for Maintenance of Potentially Dangerous or Vicious Dog in City.
1. In order to protect the health, safety, and welfare of the public, upon a determination that a dog is potentially dangerous or vicious and that the dog can be released to the custody of the owner of the dog, the Animal Services Supervisor (or designee thereof) shall impose the following conditions upon any dog declared to be potentially dangerous or vicious. a. The dog shall be licensed and vaccinated in accordance with Chapter 6.04 of this Code, and microchipped, at owner’s expense.
b. The dog shall be spayed or neutered, at owner’s expense. c. The dog shall be subject to annual registration with the Animal Services Supervisor as a potentially dangerous or vicious dog as long as the animal is alive and residing within the City (or until such designation is removed pursuant to the provisions of this Chapter).
d. The owner of the dog shall obtain a policy of liability insurance or a bond in an amount not less than one hundred thousand dollars ($100,000) to provide coverage Redlands Regular Meeting of 12/16/25 912 of 1055
for damages and injuries caused by the dog, evidence of such to be filed with the Animal Services Supervisor (or designee thereof).
e. The owner of the dog shall notify in writing the United States Post Office (local branch) and all utility companies providing service to the residence of the dog’s status as a potentially dangerous or vicious dog.
f. The owner of the dog must complete an obedience course for a minimum of ten (10) hours of training with the dog, at the owner’s expense, within sixty (60) calendar days after release of the dog to the owner of the dog. The course must be approved by the Animal Services Supervisor or designee thereof before the release of the dog. If the dog was not impounded, the owner must obtain approval of the course by the Animal Services Supervisor or designee thereof, within fourteen (14) calendar days after the notice, decision, and/or order is issued. g. While on the premises of the owner of the dog, the dog must be kept indoors or in a securely fenced yard or enclosure from which the dog cannot escape, and into which children cannot trespass.
h. When off the premises of the owner of the dog, the dog must be kept at all times on a leash not exceeding six feet (6’) in length by an adult capable of restraining and controlling the dog, and under that person’s immediate control. At no time may the animal be left unattended in a public place.
i. The owner of the dog shall post one or more signs on the premises at a location or locations approved by the Animal Services Supervisor (or designee thereof) easily visible to all visitors stating that a potentially dangerous or vicious dog resides at the premises.
j. The owner of the dog shall provide a copy of any notice, order, or determination issued pursuant to the provisions of this Chapter to any subsequent owner of the dog, as well as to the animal control agency in any other jurisdiction where the dog resides.
k. The owner of the dog shall notify the Animal Services Supervisor, or designee thereof, immediately in the event the dog is at large, or has committed an attack on any person or animal, has been sold or otherwise disposed of, or has died.
2. The Animal Services Supervisor, or designee thereof, may, in his or her discretion, impose any other condition consistent with the intent of this Chapter and reasonably necessary to protect the public health, safety, and welfare – including, but not limited to, requiring a potentially dangerous dog or vicious dog to wear a muzzle at all times, or when off the owner’s premises.
3. If the dog is determined to be potentially dangerous or vicious and that release of the dog would create a significant threat to the health, safety, and welfare of the public, the Animal Services Supervisor may order the dog to be euthanized. However, the dog shall not be euthanized until after any notice, decision, or order issued pursuant to this Chapter is deemed a final and binding administrative decision/action.
C. Request for Appeal Hearing. The owner of any dog subject to a Notice & Order issued pursuant to the provisions of this Chapter may challenge the Notice & Order by filing a written Redlands Regular Meeting of 12/16/25 913 of 1055
request for a hearing on a City-approved form within ten (10) calendar days of the Notice & Order.
The request for hearing shall contain, at a minimum, the following information:
1. The name, address, and telephone number of each person requesting a hearing to challenge the Notice & Order;
2. The date of the Notice & Order being appealed;
3. The specific finding(s), order(s), and/or condition(s) being appealed;
4. The grounds for the appeal in sufficient detail to enable the hearing officer to understand the nature of the controversy; and,
5. The signature of at least one appellant.
Failure of the City Clerk to receive a timely appeal constitutes a waiver of the right to contest the Notice & Order, in which case, the Notice & Order shall be final and binding.
D. Conduct of Administrative Appeal Hearing. The hearing shall be open to the public and held not less than five (5) working days nor more than ten (10) working days after receipt by the City Clerk of a timely filed request for hearing. Formal rules of evidence do not apply. The administrative hearing officer may admit all relevant evidence, including incident reports and affidavits of witnesses, limit the scope of discovery, and may shorten the time to produce records or witnesses.
The administrative hearing officer may decide all issues even if the owner fails to appear at the hearing. The administrative hearing officer may find, upon a preponderance of the evidence, that the dog is potentially dangerous or vicious and make such other orders authorized by Sections
6.05.120.B and/or other provisions of this Chapter.
E. Decision and Order After Appeal. After the administrative appeal hearing, the administrative hearing officer, or designee, shall notify the owner of the dog in writing of the determination and orders issued. Notwithstanding any other provision of the Redlands Municipal Code, the decision and order by the administrative hearing officer issued pursuant to this Section shall be final and binding, and not subject to any further administrative appeal or challenge. Judicial review of the decision is governed by California Code of Civil Procedure Sections 1094.5, et seq.
6.05.130: SERVICE:
A. Every notice, order, decision, or other correspondence issued pursuant to the provisions of this Chapter shall be served upon the owner(s) of the subject dog either via personal delivery or via first class mail, postage prepaid. The date of service shall be the date the notice, order, decision, or other correspondence is personally delivered or placed in a U.S. Postal Service receptacle.
B. Any notice, order, decision or other correspondence issued by mail shall be may be sent to the owner of the subject dog as follows:
1. To the address listed on the most recently filed application for a dog license;
2. To the address listed on any request for hearing submitted in accordance with this Chapter;
3. To any other address provided by the owner of the dog for purposes of receiving mail; or,
4. Any other address on file with the City or San Bernardino County for the owner of the dog.
Redlands Regular Meeting of 12/16/25 914 of 1055
6.05.140: CIRCUMSTANCES UNDER WHICH DOGS MAY NOT BE DECLARED POTENTIALLY DANGEROUS OR VICIOUS:
A. Neither the Animal Services Supervisor (or designee thereof) nor the administrative hearing officer may declare the dog potentially dangerous or vicious if the dog inflicted injury or damage to a person committing a willful trespass or other tort upon the premises occupied by the owner of the dog, or was teasing, tormenting, abusing or assaulting the dog, or was committing or attempting to commit a crime. The dog may not be declared potentially dangerous or vicious if it was protecting or defending a person within the dog's immediate vicinity from an unjustified attack or assault.
A dog may not be declared potentially dangerous or vicious if the injury or damage was sustained by a domestic animal which was teasing, tormenting, abusing or assaulting the dog.
B. A dog may not be declared potentially dangerous or vicious if the injury or damage to a domestic animal was sustained while the dog was working as a hunting dog, herding dog, or predator control dog on the property of or under the control of its owner, and the damage or injury was to a type of domestic animal appropriate to the dog's work.
6.05.150: POTENTIALLY DANGEROUS DESIGNATION MAINTAINED IN REGISTRATION RECORDS:
Notwithstanding the provisions of Chapter 6.04 of this title regarding licensing and vaccination, all potentially dangerous dogs shall be properly licensed and vaccinated. A dog determined to be potentially dangerous must have that designation in its registration records. The city may charge a potentially dangerous dog fee in addition to the regular licensing fee to provide for the increased costs of maintaining the records of the dog.
6.05.160: REMOVAL OF POTENTIALLY DANGEROUS DOG DESIGNATION AND RELIEF FROM CONDITIONS THEREOF:
The owner of any dog that has been declared to be potentially dangerous may, not sooner than thirtysix (36) months following a determination that the dog is potentially dangerous, apply to the Animal Services Supervisor or designee for removal of the potentially dangerous dog designation and/or relief from any condition imposed upon the dog’s release and/or maintenance in the City. The application shall contain, at a minimum, an explanation of the circumstances justifying removal or relief, including evidence that the animal has been retrained, and a certificate from a dog trainer certifying that the dog is no longer potentially dangerous. No more than one request for removal or relief may be submitted for any dog within a twelve (12) month period of time.
The Animal Services Supervisor shall remove a dog from the list of potentially dangerous dogs if no additional instances of behavior described in sections 6.05.010 or 6.05.020 of this Chapter occur within a thirty-six (36) month period from the date of designation as a potentially dangerous dog.
6.05.170: PROHIBITION OF OWNING, POSSESSING, CONTROLLING OR HAVING CUSTODY OF OTHER DOGS:
The Animal Services Supervisor (or designee thereof) or an administrative hearing officer may prohibit the owner of a vicious dog from owning, possessing, controlling or having custody of any dog for a period of up to three (3) years when the Animal Services Supervisor (or designee thereof) or the hearing officer explicitly finds, after proceedings conducted pursuant to the provisions of this Chapter that such ownership or possession would create a significant threat to the public health, safety and welfare. Any such determination and prohibition by the Animal Services Supervisor (or designee thereof) or an administrative hearing officer must be explicitly set forth in a Notice & Order issued in accordance with Section 6.05.120 or a Decision and Order issued in Redlands Regular Meeting of 12/16/25 915 of 1055
accordance with Section 6.05.120.E of this Chapter.
6.05.180: PENALTIES, FINES, FEES AND REMEDIES:
A. Any violation of this Chapter is punishable in accordance with Chapters 1.20 and 1.22 of this Code.
B. Each violation of this Chapter is hereby declared a public nuisance, and may be abated as such.
C. The remedies provided by this Chapter are cumulative and in addition to any other remedy available at law or in equity.
D. The City Council may, by resolution, establish a processing fee for the registrations, applications, and appeals, and a fee for the purchase of potentially dangerous and vicious dog tags and fluorescent collars, provided for in this Chapter.” Section 2. Severability. If any section, sentence, clause or phrase of this ordinance or the application thereof to any entity, person or circumstance is held for any reason to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect other provisions or applications of this ordinance which can be given effect without the invalid provisions or application, and to this end the provisions of this ordinance are severable. The City Council of the City of Redlands hereby declares that it would have adopted this ordinance and each section, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsections, sentences, clauses or phrases be declared invalid or unconstitutional.
Section 3. The Mayor shall sign this ordinance and the City Clerk shall certify to the adoption of this ordinance and shall cause it, or a summary of it, to be published once in a newspaper of general circulation within the City, and thereafter, this ordinance shall take effect in accordance with law.
Mario Saucedo, Mayor
ATTEST:
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 12/16/25 916 of 1055
I, Jeanne Donaldson, City Clerk, City of Redlands, hereby certify that the foregoing Ordinance was duly adopted by the City Council at the regular meeting thereof, held on the 16th day of December, 2025, by the following vote:
AYES:
NOES:
ABSENT:
Jeanne Donaldson City Clerk
Redlands Regular Meeting of 12/16/25 917 of 1055
City Council Meeting J. 6.
DATE: 12/16/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of Ordinance No. 2989 and Resolution No. 8716 Amending Chapter 6.24 of the Redlands Municipal Code Relating to Noisy Animals and Authorizing Implementation Procedures (Facilities and Community Services Department Director Crocker) MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
1. I move to introduce Ordinance No. 2989; and
2. I move to adopt Resolution No. 8716
RECOMMENDATION:
It is recommended that the City Council Introduce Ordinance No. 2989 amending Chapter 6.24 of the Redlands Municipal Code to establish clear criteria for prima facie evidence of violations, expand reasonable exemptions for noise-related complaints, clarify the City Manager’s authority to develop and implement enforcement procedures, and strengthen administrative and civil remedies ensuring a more effective, fair, and enforceable framework for animal control operations; and Adopt Resolution No. 8716 amending Section 6.24.120 of the Redlands Municipal Code and authorizing the City Manager, or designee, to implement procedures and take necessary actions for enforcement.
DISCUSSION:
The Animal Services Division of the Facilities and Community Services Department at the City of Redlands oversees both Animal Control functions and the operation of the Redlands Animal Shelter for the City.
Currently, there are sections of the Redlands Municipal Code within Chapter
6.24 (Noisy Animals) that are antiquated to current standards, to establish clear Redlands Regular Meeting of 12/16/25 918 of 1055
criteria for prima facie evidence of violations, expand reasonable exemptions for noise-related complaints, clarify the City Manager’s authority to develop and implement enforcement procedures, and strengthen administrative and civil remedies ensuring a more effective, fair, and enforceable framework for animal control operations.
This amendment to Chapter 6.24 of the Redlands Municipal Code addresses various regulations concerning animal control within the city. The existing provisions related to noisy animals (Section 6.24.120) have been identified for amendment to enhance clarity, enforcement, and public understanding. The proposed amendment to Section 6.24.120 provides greater specificity regarding what constitutes a violation, the factors considered in determining a violation, and the associated exemptions. It further clarifies the administrative process for lodging complaints, conducting investigations, and enforcing the section. This amendment aims to improve the City’s ability to address excessive animal noise complaints while protecting the rights of animal owners.
Clearer Definition of a Violation through "Prima Facie Evidence" Criteria Current Process: The existing code does not clearly define what constitutes a violation for noisy animals, which often results in subjective interpretation and inconsistent enforcement.
Amendment: The revised ordinance introduces “prima facie evidence” criteria to establish an objective basis for determining a violation. This includes considerations such as the frequency, duration, and timing of the noise, as well as the impact on surrounding properties. This change allows Animal Control Officers to assess complaints using consistent, evidence-based standards, improving clarity for both the public and enforcement personnel.
Enhanced Exemptions to Account for Reasonable Noise Situations Current Process: The current code does not adequately differentiate between nuisance noise and reasonable or situational noise made by animals, such as barking in response to trespassers or emergency situations.
Amendment: The updated ordinance provides a list of exemptions that account for normal and situational noise, including barking due to imminent threats, emergency situations, or other justifiable causes. These exemptions ensure fairness by acknowledging legitimate animal behavior while maintaining the City’s ability to address excessive and avoidable noise.
Clarification of the City Manager’s Authority to Establish Procedures Current Process: The ordinance does not clearly designate authority for developing implementation procedures related to enforcement, complaint processing, or administrative handling.
Redlands Regular Meeting of 12/16/25 919 of 1055
Amendment:The amendment explicitly authorizes the City Manager to establish procedures for investigating complaints, issuing notices, and carrying out enforcement actions. This clarification provides administrative flexibility to adapt processes over time and ensures consistency in application across departments.
Strengthened Enforcement Provisions, Including Administrative and Civil Remedies
Current Process: While the current ordinance allows for enforcement, it lacks detail regarding available remedies or the process for administrative action, which can delay or complicate resolution of violations.
Amendment:The revised ordinance strengthens enforcement mechanisms by outlining both administrative and civil remedies. This includes the issuance of citations, imposition of fines, and legal recourse for non-compliance. Clear appeal rights and due process protections are maintained to ensure fairness while reinforcing the City’s ability to resolve ongoing noise issues effectively.
ALTERNATIVES:
The Council may continue the matter to allow additional time to review Ordinance No. 2989, or reject adoption of Ordinance No. 2989 and direct staff to make further revisions.
STRATEGIC PLAN:
Not Applicable.
SUBMITTED BY:
Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Salomon Abdel-Aziz, Management Analyst
Redlands Regular Meeting of 12/16/25 920 of 1055
Fiscal Impact
Fiscal Year: FY 2025/26
Discussion:
There is no fiscal impact associated with this action.
Attachments
A. Ordinance No. 2989 - Legislative
B. Ordinance No. 2989 - Clean
C. Summary of Publication
D. Resolution No. 8716
Exhibit "A" Policy & Procedure
Redlands Regular Meeting of 12/16/25 921 of 1055
ORDINANCE NO. 2989
AN ORDINANCE OF THE CITY OF REDLANDS AMENDING IN ITS ENTIRETY SECTION 6.24.120 OF CHAPTER 6.24 OF THE REDLANDS MUNICIPAL CODE
REGULATING NOISY ANIMALS
WHEREAS, Chapter 6.24 (“Miscellaneous Animal Regulations”) of the Redlands Municipal Code establishes regulations related to the control and management of animal noise within the City of Redlands; and
WHEREAS, Ordinance No. 2989 would amend Section 6.24.120 of the Redlands Municipal Code to update the regulations for noisy animals, including the adoption of the complaint policy and procedures by resolution for noisy animal complaints, and and amending the factors that qualify such noise as a public nuisance; and WHEREAS, Ordinance No. 2989 provides clear criteria for establishing prima facie evidence of a violation, defining excessive noise as continuous for 30 minutes or more within any 24-hour period, or intermittent noise totaling 60 minutes or more within the same period; and WHEREAS, Ordinance No. 2989 ensures that animal noise resulting from specific exempted conditions, such as trespassing, provocation, or other unavoidable circumstances, shall not constitute a violation of Section 6.24.120; and
WHEREAS, the City Council has determined that these amendments are necessary to protect the peace, safety, and welfare of residents within the City of Redlands, providing clear processes for complaint filing, investigation, and enforcement of animal noise regulations.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDLANDS DOES ORDAIN AS FOLLOWS:
Section 1. Section 6.24.120 of Chapter 6.24 of the Redlands Municipal Code is hereby amended as follows:
“6.24.120: NOISY ANIMALS; PROHIBITED:
A. No person shall It is unlawful and a public nuisance for any person owning or having care, custody, control, or possession of any dog or other animal own or keep any animal within the city, either willfully or through failure to exercise proper control, to allow such dog or other animal to which, by frequent barking, howling, yelping, whineing bay, cry, or the makeing of any other noise, in such a manner that it disturbs the peace of the neighborhood or causes excessive discomfort to any reasonable person of normal sensitivity residing in the area. It is unlawful and shall be a public nuisance for any person to own or keep any animal in violation of this chapter. A violation of this chapter shall be punishable as a misdemeanor unless determined by the city attorney, in exercising his or her prosecutorial discretion, to be punishable as an infraction.
Redlands Regular Meeting of 12/16/25 922 of 1055
B. The standards factors to be considered in determining whether a violation of the provisions of this chapter Section exists include, but are not limited to, the following:
1. The level of the noise made by the animal;
2. The level and intensity of background noise;
3. The proximity of the noise to residential sleeping areas;
4. The density of habitation within the area;
5. The time of day or night when the noise occurs; and
6. The duration of the noise.;
7. Whether the noise is recurrent, intermittent, or constant;
8. Whether the noise is the result of provocation;
9. The number of persons affected by or complaining about the noise; and
10. Any other relevant evidence demonstrating that the noise is unduly disruptive.
C. Prima Facie Evidence. Any dog that makes incessant noise for a continuous period of 30 minutes or more in any 24-hour period, or intermittent noise for an aggregate period of 60 minutes or more during any 24-hour period, shall constitute prima facie evidence of a violation of Section 6.24.120.A of this Code.
D. Exemptions. Animal noise resulting solely from the following shall not constitute a violation of Section 6.24.120.A of this Code:
1. Any animal kicking a stall or enclosure;
2. The dragging of a chain, rattling of a collar, or nails scratching or clawing against a door, enclosure, or other object by any animal;
3. Noise emitted as a result of a person trespassing upon private property in or upon which the animal is situated; or,
4. Noise emitted by an animal that is being teased or provoked.
E. Complaints and Investigations. The City Council shall promulgate rules, regulations, policies, and procedures for the administration of this Section – including, but not limited to, the lodging of complaints, the conduct of investigations by resolution, and the enforcement of the provisions of this Section and any established rules, regulations, policies and procedures shall be delegated to the City Manager, or designee.
F. Violations.
1. Any violation of this Section shall be punishable as set forth in Chapter
1.20 of this Code, or in the alternative, as provided in Chapter 1.22 of this Code.
2. Any violation of this Section shall constitute a public nuisance that, In addition to other remedies provided by this Section or by other law, may be remedied by Redlands Regular Meeting of 12/16/25 923 of 1055
administrative or civil action, including, but not limited to, civil injunction or other abatement action.
3. In addition to constituting a public nuisance, any violation of this Section shall also constitute a private nuisance subject to Section 6.24.120.G of this Code.
G. Private Right of Action. Any person who is aggrieved by a private nuisance prohibited by this Section may, in addition to other remedies, institute an appropriate civil action or other proceeding against any responsible person in a court of competent jurisdiction to abate or prevent the nuisance.
1. Any aggrieved person who prevails in such an action shall be entitled to recover from the violator those damages, costs, attorneys’ fees, and such other relief as determined by the Court.”
C. As used in this chapter, a "neighborhood" means an area in which at least three (3) singlefamily dwellings or one multiple- family dwelling are located within two hundred feet (200') of the boundary line of the premises upon which the animal allegedly causing noise is located.
D. If any animal persistently barks, howls, yelps, whines or makes noise, and disturbs the peace of the neighborhood as provided in this chapter, the dog or other animal may be declared a public nuisance pursuant to the provisions of this chapter. It is unlawful for any person, after being informed in writing pursuant to the provisions of this subsection that his or her animal has been declared a public nuisance, to fail, refuse or neglect to take whatever steps, or use whatever means are necessary, to assure that such animal does not disturb residents in the vicinity in which the animal is kept. If within a period of ten (10) days after the issuance of written notice to the person owning, keeping, harboring or having in his or her care or custody said animal has not been abated as a nuisance, such person shall be subject to prosecution under this chapter.
E. When the animal control officer of the city is notified of a possible noisy animal by a complaint from a complaining person, the animal control officer shall issue a noisy animal warning notice. Such notice shall specify that the animal is in violation of this chapter and that the noisy animal must be abated to avoid further city action. The animal control officer shall meet with the person keeping the alleged noisy animal, review the specifics of the complaint and attempt to obtain a resolution of the alleged noisy animal violation. A notice summarizing the outcome of the meeting and complaint shall be mailed to the residence of the owner or keeper of the noisy animal who shall have a period of ten (10) days in which to abate the nuisance.
F. When the animal control officer receives a second notice of a complaint concerning the same noisy animal, the animal control officer shall send, if the first warning went unheeded, a second notice of a complaint which constitutes written notice of violation of this chapter. Such notice shall be mailed to the owner or the keeper of the animal, postage prepaid first class mail with return receipt requested. If delivery is refused, follow up by first class mail is sufficient. If no action has been taken by the owner or the keeper of the animal, and upon receiving a third complaint, the animal control officer shall send to the complaining party a set of complaint forms, accompanied by a letter with instructions to complete and return the forms within fourteen (14) days of receipt. The complaining party shall be informed that further action may not be warranted if the animal is controlled, but that in any case no further action can be taken to Redlands Regular Meeting of 12/16/25 924 of 1055
control the animal until the completed complaint forms are received by the animal control department.
G. Upon receipt of the completed complaint forms, the animal control officer, or his or her supervisor, may file a petition requesting a hearing before the animal control board to determine whether the animal should be declared a public nuisance. All complaints received from the public and from any complaining persons shall be attached to the petition. The animal control board established pursuant to chapter 6.05 of this title shall administer the provisions of this chapter.
H. The animal control board shall notify the owner or keeper of the animal that a hearing has been scheduled and that the owner or keeper of such animal may present evidence at the hearing.
The animal control board shall serve upon the owner or keeper of the animal notice of the hearing by postage prepaid first class mail with return receipt requested and shall provide the owner or keeper of the animal with a copy of the petition. If delivery is refused, follow up by first class mail is sufficient.
I. The hearing before the animal control board shall be open to the public and shall be held not less than ten (10) working days or more than thirty (30) working days after service of the notice of hearing upon the owner or keeper of the animal. The animal control board may admit all relevant evidence, including incident reports and affidavits of witnesses; the board may limit the scope of discovery and may shorten the time to produce records or witnesses. The board may decide all issues even if the owner or keeper of the animal fails to appear at the hearing. The board may find, upon a preponderance of the evidence, that the noisy animal is a public nuisance.
J. After the hearing conducted pursuant to subsection I of this section, the animal control board shall either personally or by postage prepaid first class mail notify the owner or keeper of the animal of the board's determination and any orders
issued by the board. If the board determines that the animal is a public nuisance, the owner or keeper of the animal shall comply with the board's order within ten (10) days after the date of the determination.
K. Any person who neglects or refuses to abate the condition within the time specified in the written nuisance notice is guilty of a misdemeanor unless determined by the city attorney, in exercising his or her prosecutorial discretion, to be punishable as an infraction.
L. Nothing in this chapter shall be deemed to prevent the city attorney from commencing a civil or criminal proceeding to abate a public nuisance under this chapter or other applicable law.
M. If, at the time an animal is declared a public nuisance and in violation of this chapter, no person is in possession of the premises upon which the animal is located, any animal control officer or police officer may enter the private property and remove the animal from the premises.
An animal so removed shall be impounded and may be returned to its owner upon payment of impound and boarding fees. Written notice that an animal has been impounded pursuant to this section shall be posted upon the premises and mailed to the owner of the property first class, postage prepaid. (Ord. 2249 § 1, 1994: Ord. 2021 § 2, 1988) Section 2. If any section, sentence, clause or phrase of this ordinance or the application thereof to any entity, person or circumstance is held for any reason to be invalid Redlands Regular Meeting of 12/16/25 925 of 1055
or unconstitutional, such invalidity or unconstitutionality shall not affect other provisions or applications of this ordinance which can be given effect without the invalid provisions or application, and to this end the provisions of this ordinance are severable. The City Council of the City of Redlands hereby declares that it would have adopted this ordinance and each section, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsections, sentences, clauses or phrases be declared invalid or unconstitutional.
Section 3. The Mayor shall sign this ordinance and the City Clerk shall certify to the adoption of this ordinance and shall cause it, or a summary of it, to be published once in a newspaper of general circulation within the City, and thereafter, this ordinance shall take effect in accordance with law.
Mario Saucedo, Mayor
ATTEST:
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 12/16/25 926 of 1055
I, Jeanne Donaldson, City Clerk, City of Redlands, hereby certify that the foregoing Ordinance was duly adopted by the City Council at the regular meeting thereof, held on the 16thday of 2025, by the following vote:
AYES:
NOES:
ABSENT:
Jeanne Donaldson City Clerk
Redlands Regular Meeting of 12/16/25 927 of 1055
ORDINANCE NO. 2989
AN ORDINANCE OF THE CITY OF REDLANDS AMENDING IN ITS ENTIRETY SECTION 6.24.120 OF CHAPTER 6.24 OF THE REDLANDS MUNICIPAL CODE
REGULATING NOISY ANIMALS
WHEREAS, Chapter 6.24 (“Miscellaneous Animal Regulations”) of the Redlands Municipal Code establishes regulations related to the control and management of animal noise within the City of Redlands; and
WHEREAS, Ordinance No. 2989 would amend Section 6.24.120 of the Redlands Municipal Code to update the regulations for noisy animals, including the adoption of the complaint policy and procedures by resolution for noisy animal complaints, and amending the factors that qualify such noise as a public nuisance; and WHEREAS, Ordinance No. 2989 provides clear criteria for establishing prima facie evidence of a violation, defining excessive noise as continuous for 30 minutes or more within any 24-hour period, or intermittent noise totaling 60 minutes or more within the same period; and WHEREAS, Ordinance No. 2989 ensures that animal noise resulting from specific exempted conditions, such as trespassing, provocation, or other unavoidable circumstances, shall not constitute a violation of Section 6.24.120; and
WHEREAS, the City Council has determined that these amendments are necessary to protect the peace, safety, and welfare of residents within the City of Redlands, providing clear processes for complaint filing, investigation, and enforcement of animal noise regulations.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDLANDS DOES ORDAIN AS FOLLOWS:
Section 1. Section 6.24.120 of Chapter 6.24 of the Redlands Municipal Code is hereby amended as follows:
“6.24.120: NOISY ANIMALS; PROHIBITED:
A. It is unlawful and a public nuisance for any person owning or having care, custody, control, or possession of any dog or other animal within the city, either willfully or through failure to exercise proper control, to allow such dog or other animal to bark, howl, yelp, whine bay, cry, or make any other noise in such a manner that it disturbs the peace of the neighborhood or causes excessive discomfort to any reasonable person of normal sensitivity residing in the area.
B. The factors to be considered in determining whether a violation of the provisions of this Section exists include, but are not limited to, the following:
1. The level of the noise made by the animal;
2. The level and intensity of background noise;
Redlands Regular Meeting of 12/16/25 928 of 1055
3. The proximity of the noise to residential sleeping areas;
4. The density of habitation within the area;
5. The time of day or night when the noise occurs;
6. The duration of the noise;
7. Whether the noise is recurrent, intermittent, or constant;
8. Whether the noise is the result of provocation;
9. The number of persons affected by or complaining about the noise; and
10. Any other relevant evidence demonstrating that the noise is unduly disruptive.
C. Prima Facie Evidence. Any dog that makes incessant noise for a continuous period of 30 minutes or more in any 24-hour period, or intermittent noise for an aggregate period of 60 minutes or more during any 24-hour period, shall constitute prima facie evidence of a violation of Section 6.24.120.A of this Code.
D. Exemptions. Animal noise resulting solely from the following shall not constitute a violation of Section 6.24.120.A of this Code:
1. Any animal kicking a stall or enclosure;
2. The dragging of a chain, rattling of a collar, or nails scratching or clawing against a door, enclosure, or other object by any animal;
3. Noise emitted as a result of a person trespassing upon private property in or upon which the animal is situated; or,
4. Noise emitted by an animal that is being teased or provoked.
E. Complaints and Investigations. The City Council shall promulgate rules, regulations, policies and procedures for the administration of this Section – including, but not limited to, the lodging of complaints, the conduct of investigations by resolution, and the enforcement of the provisions of this Section and any established rules, regulations, policies and procedures shall be delegated to the City Manager, or designee.
F. Violations
1. Any violation of this Section shall be punishable as set forth in Chapter
1.20 of this Code, or in the alternative, as provided in Chapter 1.22 of this Code.
2. Any violation of this Section shall constitute a public nuisance that, In addition to other remedies provided by this Section or by other law, may be remedied by administrative or civil action, including, but not limited to, civil injunction or other abatement action.
3. In addition to constituting a public nuisance, any violation of this Section shall also constitute a private nuisance subject to Section 6.24.120.G of this Code.
G. Private Right of Action. Any person who is aggrieved by a private nuisance prohibited by this Section may, in addition to other remedies, institute an appropriate civil action Redlands Regular Meeting of 12/16/25 929 of 1055
or other proceeding against any responsible person in a court of competent jurisdiction to abate or prevent the nuisance.
1. Any aggrieved person who prevails in such an action shall be entitled to recover from the violator those damages, costs, attorneys’ fees, and such other relief as determined by the Court.”
Section 2. If any section, sentence, clause or phrase of this ordinance or the application thereof to any entity, person or circumstance is held for any reason to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect other provisions or applications of this ordinance which can be given effect without the invalid provisions or application, and to this end the provisions of this ordinance are severable. The City Council of the City of Redlands hereby declares that it would have adopted this ordinance and each section, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsections, sentences, clauses or phrases be declared invalid or unconstitutional.
Section 3. The Mayor shall sign this ordinance and the City Clerk shall certify to the adoption of this ordinance and shall cause it, or a summary of it, to be published once in a newspaper of general circulation within the City, and thereafter, this ordinance shall take effect in accordance with law.
Mario Saucedo, Mayor
ATTEST:
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 12/16/25 930 of 1055
I, Jeanne Donaldson, City Clerk, City of Redlands, hereby certify that the foregoing Ordinance was duly adopted by the City Council at the regular meeting thereof, held on the 16th day of December, 2025, by the following vote:
AYES:
NOES:
ABSENT:
Jeanne Donaldson City Clerk
Redlands Regular Meeting of 12/16/25 931 of 1055
Summary of Publication – Ordinance 2989
Consideration of Ordinance No. 2989 – An amendment to Redlands Municipal Code Chapter 6.24 (Noisy Animals) to enhance the clarity, enforcement, and public understanding of noise regulations related to animals. The proposed amendment provides a clear definition of a noise violation through "Prima Facie Evidence" criteria, establishes reasonable exemptions for specific noise situations, clarifies the City Manager's authority to set complaint and enforcement procedures, and strengthens enforcement options through administrative and civil remedies. These changes aim to balance the rights of animal owners with the need to maintain neighborhood peace and minimize excessive animal noise disturbances.
Redlands Regular Meeting of 12/16/25 932 of 1055
RESOLUTION NO. 8716
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
ADOPTING NOISY ANIMAL/BARKING DOG POLICIES &
PROCEDURES FOR ENFORCEMENT OF SECTION 6.24.120 OF
CHAPTER 6.24 OF THE REDLANDS MUNICIPAL CODE
WHEREAS, the Animal Services Division of the Facilities and Community Services Department oversees both Animal Control functions and the operation of the Redlands Animal Shelter; and
WHEREAS, the existing provisions of Chapter 6.24 of the Redlands Municipal Code regulating noisy animals has been updated and includes the City Council’s authority to adopt rules, regulations, policies and procedures by resolution to enforce Section 6.24.120 and delegating enforcement to the City Manager of their designee; and
WHEREAS, City Council wishes to adopt Policies & Procedures for the enforcement of Section 6.24.120 regulating noisy animals.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as follows:
Section 1. The City Council hereby adopts the Noisy Animal/Barking Dog Complaint Policies & Procedures (“Policies & Procedures”) as set forth in the attached Exhibit “A,” consistent with Section 6.24.120.E (“Noisy Animals”) of the Redlands Municipal Code which is incorporated herein by this reference.
Section 2. The City Manager, or their designee, is authorized and directed to take all actions necessary to implement and enforce Section 6.24.120 of Chapter 6.24 of the Redlands Municipal Code.
Section 3. The City Council may amend these Policies & Procedures by resolution or minute action.
Section 4. This resolution shall take effect when amendments to Section 6.24.120 of Chapter
6.24 of the Redlands Municipal Code take effect.
ADOPTED, SIGNED AND APPROVED this 16th day of December, 2025.
Mario Saucedo, Mayor
Redlands Regular Meeting of 12/16/25 933 of 1055
ATTEST:
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 12/16/25 934 of 1055
I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 18th day of November. By the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 12/16/25 935 of 1055
City of Redlands
Animal Services
504 Kansas Street
Redlands, CA 92373
(909) 798-7644
Noisy Animal/Barking Dog
Complaint Policy & Procedures
Redlands Animal Services – Noisy Animal/Barking Dog Complaint Policy & Procedures
Dogs and other animals are a common and desirable part of everyday life within our community. The City of Redlands acknowledges that it is natural for animals of all species to make noise, however, the City also recognizes that recurring or continuous animal noise can disturb the peace, comfort, and quiet enjoyment of our community if not addressed in a timely fashion.
While some people are very tolerant of animal noise (including dog barking), other residents are more sensitive to the disturbance – especially as work shifts and sleeping times are different for every individual.
The City encourages residents with an animal noise grievance to take reasonable steps to resolve issues directly with the owner/guardians of an animal in the most civil manner possible before reporting it to the City for investigation and enforcement – however, if that is not effective or a reasonable option, Animal Services can provide assistance through communication, education, and, if necessary, legal process to cause the abatement of a public nuisance resulting from animal noise.
PURPOSE
The purpose of this Noisy Animal/Barking Dog Complaint Policy & Procedures (hereinafter, “Policy & Procedures”) is to provide clear guidance to Animal Service Officers on how to accept complaints regarding noisy animals (including barking dogs), and how to respond to complaints in a manner that seeks the abatement of animal noise nuisances by educating animal owners and complainants, providing resources when available, and commencing legal action, when necessary, while meeting all legal requirements.
This Policy & Procedures is promulgated and enacted pursuant to and in accordance with Redlands Municipal Code Section 6.24.120.E.
This Policy & Procedures is not applicable to potentially dangerous or vicious dogs.
Redlands Regular Meeting of 12/16/25 936 of 1055
APPLICABLE LAW
Redlands Animal Services – Noisy Animal/Barking Dog Complaint Policy & Procedures
Redlands Municipal Code 6.24.120 (“Noisy Animals”)
A. It is unlawful and a public nuisance for any person owning or having care, custody, control, or possession of any dog or other animal within the City, either willfully or through failure to exercise property control, to allow such dog or other animal to bark, howl, yelp, whine, bay, cry, or make any other noise in such a manner that it disturbs the peace of the neighborhood or causes excessive discomfort to any reasonable person of normal sensitivity residing in the area.
B. The factors to be considered in determining whether a violation of the provisions of this Section exists, include, but are not limited to the following:
1. The level of the noise made by the animal;
2. The level and intensity of background noise;
3. The proximity of the noise to residential sleeping areas;
4. The density of habitation within the area;
5. The time of day or night when the noise occurs;
6. The duration of the noise.;
7. Whether the noise is recurrent, intermittent, or constant;
8. Whether the noise is the result of provocation;
9. The number of persons affected by or complaining about the noise; and,
10. Any other relevant evidence demonstrating that the noise is unduly disruptive.
C. Prima Facie Evidence. Any dog that makes incessant noise for a continuous period of 30 minutes or more in any 24-hour period, or intermittent noise for an aggregate period of 60 minutes or more during any 24-hour period, shall constitute prima facie evidence of a violation of Section 6.24.120.A of this Code.
D. Exemptions. Animal noise resulting solely from the following shall not constitute a violation of Section 6.24.120.A of this Code:
1. Any animal kicking a stall or enclosure;
2. The dragging of a chain, rattling of a collar, or nails scratching or clawing against a door, enclosure, or other object by any animal;
3. Noise emitted as a result of a person trespassing upon private property in which the animal is situated; or,
4. Noise emitted by an animal that is being teased or provoked.
Redlands Regular Meeting of 12/16/25 937 of 1055
Redlands Animal Services – Noisy Animal/Barking Dog Complaint Policy & Procedures
COMPLAINT PROCEDURE & ENFORCEMENT PROTOCOL
STAGE 1 – INITIAL/PRELIMINARY COMPLAINT
Persons aggrieved by noisy animals – including barking dogs, may lodge an initial complaint with Animal Services. While an initial complaint may be lodged anonymously, the complaint must include, at a minimum, the following:
a) The type of animal making noise;
b) The type of noise being made;
c) The address of the property where the noise animal resides or is being kept, lodged, or maintained;
d) If known, the name of the persons that own or have care, custody, or control of the noisy animal; and,
e) At complainant’s option, the full name, address, and telephone number of the complainant
Animal Services Response/Action: The goal of this stage is to educate all parties – and it should be presumed that the owner is unaware that the animal is making noise and may be a nuisance and/or how to remediate the nuisance activity.
Upon receipt of an initial complaint (whether anonymous or otherwise), a courtesy information packet should be mailed to both the animal owner and the person lodging the complaint (if complainant’s contact information was provided). No inspection of the premises or confirmation of the noise nuisance by Animal Services is needed.
The initial complaint shall be entered into Chameleon (Dispatch), along with any subsequent action undertaken by Animal Services. Copies of the courtesy notice shall be scanned into I-Drive/Animal
Services/Barking/Barking Letters Sent.
Animal Services will not take any additional action regarding subsequent complaints about the same noisy animal until at least fifteen (15) calendar days have elapsed since Animal Services’ initial response (hereinafter, “waiting period”). This waiting period provides time for the mailing and receipt of the initial responsive notice, as well as for the owner of the noisy animal to take reasonable remedial action.
If no further complaints are received by Animal Services within sixty (60) calendar days of the issuance of Animal Services’ initial response, the case will be deemed closed – and any subsequent complaints may be treated as an initial complaint.
Redlands Regular Meeting of 12/16/25 938 of 1055
Redlands Animal Services – Noisy Animal/Barking Dog Complaint Policy & Procedures
STAGE 2 - FORMAL COMPLAINT
Upon expiration of the waiting period, a complainant may lodge a formal complaint about the same noisy animal with Animal Services. As specific factual information and strong evidence is necessary for the City to proceed with legal enforcement action – and City Officials cannot serve as complainants regarding violations of RMC §6.24.120, anonymous complaints will not be accepted in this stage.
To submit a formal complaint regarding an animal that was the subject of an initial/preliminary complaint, the complainant(s) shall submit, at a minimum, the following, fully completed City forms (hereinafter, collectively, “Noisy Animal/Barking Dog packet”) to Animal Services:
1. Formal Complaint Form (signed under penalty of perjury);
2. Noisy Animal/Barking Dog Petition1; and,
3. Noisy Animal/Barking Dog Log.
Animal Services may request additional information and/or evidence (e.g., audio recordings of the noisy dog, supplemental sound monitoring logs, declarations, etc.), and failure to provide said evidence may result in no further action being taken by Animal Services.
Complainants and witnesses to a formal complaint must be willing to testify at any legal enforcement proceeding (whether in an administrative proceeding or judicial/court proceeding).
Animal Services Response/Action: If a subsequent complaint is received by Animal Services about the same noisy animal (including a barking dog) after the waiting period – and not more than 60 calendar days since the issuance of a courtesy notice by Animal Services, that is not on the required forms, Animal Services shall provide the complainant(s) a Noisy Animal/Barking Dog packet.
If the Noisy Animal/Barking Dog packet is not completed and returned to Animal Services within fourteen (14) days, Animal Services shall deem the subsequent complaint to be administratively withdrawn by the complainant – unless the complainant contacts Animal Services to request an extension of up to fourteen (14) additional days.
1 The Noisy Animal/Barking Dog Petition must be signed by, and include contact information for, individuals from at least 2 different residences, whose peace and comfort have been disturbed by the same noisy animal
Redlands Regular Meeting of 12/16/25 939 of 1055
Redlands Animal Services – Noisy Animal/Barking Dog Complaint Policy & Procedures
After reviewing any fully completed Noisy Animal/Barking Dog packet, Animal Services shall determine whether there is sufficient evidence to proceed with any of the following enforcement remedies:
a) Notice of Violation – A formal Notice of Violation may be issued to the person(s) responsible for the noisy animal notifying the responsible party of the complaint and required corrective action to be completed within fourteen (14) calendar days. The Notice of Violation should also explain potential consequences of the responsible party failing to adequately address the violation. b) Notice of Office Hearing/Conference – A Notice of Office Hearing/Conference may be issued to the responsible person(s) providing said person(s) a date, time, and location to meet with Animal Services to discuss the ongoing complaint and required corrective actions, as well as potential consequences of the responsible party failing to adequately address the violation. c) Administrative Citation – An administrative citation may be issued to the responsible person(s) pursuant to the provisions of RMC Chapter 1.22 only if the complainant submitted a fullyexecuted “Declaration in Support of Administrative Citation” or if Animal Services has independently confirmed the existence of the noisy animal (inclusive of a barking dog).
d) Criminal Prosecution/Civil Litigation – The formal complaint (and any corroborating evidence) may be submitted to the City Attorney or City Prosecutor for consideration of the filing of a civil and/or criminal complaint with the San Bernardino Superior Court against the responsible person(s).
Should the City/Animal Services determine that there is insufficient evidence to proceed with any of the aforementioned enforcement actions, Animal Services may investigate the complaint further - including, but not limited to, requesting additional evidence from the complainant, conducting inspections and/or surveillance of the property where the noisy animal resides or is being harbored, or any other appropriate action..
Determination of which enforcement action to undertake shall be at the sole discretion of the City/Animal Services.
If no further complaints are received by Animal Services within sixty (60) calendar days of an enforcement action, the case will be deemed closed.
Nothing contained in this Policy & Procedures inhibits the right of any person aggrieved by a noisy animal prohibited by RMC §6.24.120 to file an action for a private nuisance, as authorized by RMC §6.24.120.G.
Redlands Regular Meeting of 12/16/25 940 of 1055
City Council Meeting J. 7.
DATE: 12/16/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of Resolution No. 8745 approving Agreements for the Improvements to the State Street City Hall Facility for a total amount not-to-exceed $16,145,665.95; an additional appropriation in the amount of $16,145,665.95 to the Safety/City Hall Replacement Fund; and determine that approval is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
"I move that the City Council approve Resolution No. 8745.
RECOMMENDATION:
Staff recommends that the City Council determine approval of the Agreements is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; Staff further recommends that the City Council approve Resolution No. 8745.
DISCUSSION:
In 2021, the City acquired the facility known as the Citrus Center, located at 300 East State Street, for development into a new City Hall facility. In September 2023, the City Council awarded a contract to Miller Architectural Corporation for the design of the new City Hall Facility. In December 2024, the City Council awarded a contract to Tilden-Coil Constructors, Inc. (Tilden-Coil) for Master Construction Management Services for the State Street City Hall project.
Redlands Regular Meeting of 12/16/25 941 of 1055
In accordance with the City's procurement guidelines, formal Requests for Bids (RFB's) and Requests for Proposals (RFP's) were advertised for the provision of services as noted below.
Requests for Proposals
Pursuant to City of Redlands Municipal Code Section 2.16.180B, the award of a contract for other professional services of individuals or organizations exercising professional discretion and judgment based upon advanced or specialized knowledge, expertise or training, gained by formal study or experience, shall be based upon both the demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required, and the cost for such services.
Under this method, the evaluation extends beyond price to include factors such as:
Ability, capacity, and skill to provide the required services within specified timelines.
Character, integrity, reputation, and experience of the proposer.
Quality and performance of previous work.
Ability to provide future maintenance and support.
History of performance on past City or public contracts.
Possession of required licenses and certifications.
Council Chambers Audio/Video System
Staff followed the City's procurement protocol by preparing a Request for Proposal (RFP) to provide Council Chambers Audio/Video System. Thirty-five vendors were solicited, and seven proposals were received on August 18, 2025.
A selection committee reviewed and ranked each organization based on their demonstrated competence and professional qualifications deemed necessary for the satisfactory performance of the services required in accordance with the City's procurement policies. Western Audio Visual & Security was selected as the most highly qualified firm, based on the response to the scope of work provided in the RFP.
Firm Name Responsive
Proposer
Responsible
Proposer
Ranking
Western Audio Visual X X 1
INA Led US, Inc., dba INA
Display
X X 2
RTS Solutionz Inc., dba
Solutionz, Inc.
X X 3
Redlands Regular Meeting of 12/16/25 942 of 1055
Eidim Group, Inc. dba Eidim
AV Technology
X X 4
Golden Star Technology, Inc. X X 5
Sunset Electrical Contractors,
Inc.
X X 6
Caltek Technologies, Inc. non-responsive not
ranked
Following evaluation and ranking by the Selection Committee, staff entered into negotiations with the top-ranked firm to confirm scope and finalize pricing. The resulting agreement reflects a fair and reasonable cost for the level of service and qualifications offered, and staff recommends an award accordingly. Staff is recommending that the City Council approve an agreement with Western Audio Visual & Security in an amount not to exceed $533,315.95. Of this amount, $334,321.51 qualifies as PEG-fund eligible expenditures. The remaining balance of $198,994.44 will be funded from other City sources.
Public, Educational, and Governmental Access (PEG) funds are collected by cities in California through cable franchise agreements under the federal Cable Act and related state/local ordinances. These fees are specifically restricted to supporting PEG access channels and facilities.
PEG funds may be used to purchase, install, operate, or maintain equipment and facilities that provide the public, schools, and government agencies with the ability to produce and broadcast programming on community cable channels.
Allowable uses include things like cameras, editing systems, broadcasting hardware/software, channel infrastructure, and the build-out of community media centers. PEG funds cannot be used for unrelated general government expenses or operational staffing unrelated to PEG programming. Their purpose is narrowly tied to ensuring that the community has access to technology and infrastructure for local programming, civic transparency, and educational content.
Special Inspection Services
Staff followed the City's procurement protocol by preparing a Request for Proposal (RFP) to provide Special Inspection Services for the State Street City Hall renovation project. Fourteen vendors were solicited, and eleven proposals were received on August 28, 2025. A selection committee reviewed and ranked each organization based on their demonstrated competence and professional qualifications deemed necessary for the satisfactory performance of the services required in accordance with the City's procurement policies. Hilltop Geotechnical, Inc., was selected as the most highly qualified firm, based on the response to the scope of work provided in the RFP.
Redlands Regular Meeting of 12/16/25 943 of 1055
Firm Name Responsive
Proposer
Responsible
Proposer
Rank
Hilltop Geotechnical, Inc. X X 1
GeoTek, Inc. X X 2
Fenagh Engineering &
Testing
X X 3
Caltech Labs, Inc. X X 4
MTGL, Inc. X X 5
Certerra RMA Group X X 6
Grace Inspection and
Testing, Inc.
X X 7
Smith-Emery Laboratories,
Inc.
X X 8
FEI Associates Consulting
Engineers
X X 9
UES Professional Solutions,
Inc.
X X 10
Health Gnosis, LLC non responsive not
ranked
Following evaluation and ranking by the Selection Committee, staff entered into negotiations with the top-ranked firm to confirm scope and finalize pricing. The resulting agreement reflects a fair and reasonable cost for the level of service and qualifications offered, and staff recommends an award accordingly. Staff is recommending that the City Council approve an agreement with Hilltop Geotechnical, Inc., in an amount not to exceed $180,000.
Request for Bids
Staff followed the City's procurement protocol by preparing a Request for Bid (RFB) to provide City Hall Renovation Services, and on Wednesday, November 19, 2025, the City received and opened 80 bids. Tilden-Coil Constructors, Inc., the City’s construction management company for the City Hall Renovation Project, and City Staff reviewed each bid and each company’s qualifications and responsiveness to the bid requirements. Based on the credentials, pricing, and reference checks, Staff recommends awarding Construction Agreements to the below-referenced companies in an amount not to exceed $15,432,350, which includes $1,402,941 as a contingency allowance.
Redlands Regular Meeting of 12/16/25 944 of 1055
Bid Package No. Bidder Location Amount
01 - Concrete:
Structural & Site
Robert Clapper
Construction Services,
Inc.
Redlands,CA $639,320
02 - Steel: Structural &
Miscellaneous
Anderson Charnesky
Structural Steel, Inc.
(ACSS)
Beaumont,
CA
$845,498
03 - Finish Carpentry &
Casework
K & Z Cabinet Co., Inc. Ontario, CA $995,790
05 - Doors, Frames,
Hardware
Whitehead Construction,
Inc.
Riverside, CA $184,000
06 - Aluminum &
Glazing
McKernan, Inc. Redlands, CA $583,105
07 - Metal Stud
Framing, Insulation,
Drywall & Plaster
Superior Wall Systems,
Inc.
Fullerton, CA $1,296,584
08 - Acoustical Ceiling
& Treatment
Southcoast Acoustical
Interiors, Inc.
Fontana, CA $418,650
09 - Finish Flooring Perfection Pro
Contractors, Inc.
Santa Clarita,
CA
$220,000
10 - Painting Rivco Coatings, Inc. Meniffee, CA $328,000 11 - Fire Sprinkler J.G. Tate Fire Protection
Systems, Inc.
Poway, CA $248,000
12 - Plumbing Rivera Equipment dba
Valley Industrial
Mechanical (REVIM)
Oak Hills, CA $416,340
13 - HVAC Franklin Mechanical
Systems, Inc.
Beaumont,
CA
$889,600
14 - Electrical & Low
Voltage
F.E.C Electric, Inc. Redlands, CA $3,307,649
15 - General Package B Bog Construction, LLC $3,656,873 Subtotal $14,029,409
10%
Contingency
$1,402,941
Total $15,432,350
Staff will return to the City Council at a later date with recommendations for the purchase and installation of furniture, as well as for moving services, once construction is nearing completion. Bringing these items forward closer to project completion will allow the City to finalize space layouts, confirm quantities, and ensure coordination with the project schedule prior to award.
Redlands Regular Meeting of 12/16/25 945 of 1055
City Council approval of these agreements is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act as it can be seen with certainty that approval of these Agreements will have no significant effect on the environment.
ALTERNATIVES:
City Council may elect not to approve the agreements and direct staff accordingly.
STRATEGIC PLAN:
Supports Priority B - Public Health and Safety.
SUBMITTED BY:
Chris Boatman, Assistant City Manager
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:
Tricia Swope, Manager, Facilities & Community Services
Fiscal Impact
Fiscal Year: FY 2025-26
Appropriation Required Y/N: Y
Account No.: 406501.C300009
Discussion:
Project Funding
Fund Description Amount
General Fund - Future Facilities Reserve 12,311,344.44
General Fund - PEG Fees Reserve 334,321.51
Redlands Regular Meeting of 12/16/25 946 of 1055
Fund 250 — Park Development 1,000,000.00
Fund 251 - Public Facility Development 500,000.00
Enterprise Fund Share (501, 511, 521) 2,000,000.00
Total 16,145,665.95
This expense will be offset by a corresponding release from the General Fund Reserve for Future Facilities in the amount of $12,311,344.44. The current available (unencumbered) Future Facilities Reserve balance is $25,800,955.69.
Should the Council approve this additional appropriation, the Future Facilities Reserve balance will be $13,489,611.25.
The total cost of the agreement with Western Audio Visual is $533,315.95. Of this amount, $334,321.51 qualifies as Public, Educational, and Governmental Access (PEG) fund eligible expenses and will be funded using restricted PEG revenues. The remaining $198,994.44 will be covered by the funds detailed in the table above.
Attachments
Agreement with Western AV
Agreement with Hilltop Geotechnical
Agreement with RC Construction
Agreement with ACSS
Agreement with K & Z Cabinet
Agreement with Whitehead Construction
Agreement with McKernan
Agreement with Superior Wall Systems
Agreement with Southcoast Acoustical Interiors
Agreement with Perfection Pro
Agreement with RIVCO Coatings
Agreement with J.G Tate Fire Protection Systems
Agreement with Rivera REVIM
Agreement with Franklin Mechanical Systems
Agreement with F.E.C. Electric
Agreement with Bogh Construction
Additional Appropriation - revised
Unofficial Bid Results
Resolution No. 8745
Redlands Regular Meeting of 12/16/25 947 of 1055
1 I:\cmo\Agreements\Western Audio Visual-REVISED FY2526-080.docx-wm
AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of Council Chambers Audio Video System (“Agreement”) is made and entered in this 16th day of December, 2025 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Western A/V, a California corporation. (“Consultant”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:
ARTICLE 1 – ENGAGEMENT OF CONSULTANT
1.1 City hereby engages Consultant to provide Council Chambers Audio Video System services for City (the “Services”).
1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services.
ARTICLE 2 – SERVICES OF CONSULTANT
2.1 The Services that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.
2.2 Consultant shall comply with applicable federal, state and local laws and regulations in the performance of this Agreement including, but not limited to, any applicable State prevailing wage laws.
ARTICLE 3 – RESPONSIBILITIES OF CITY
3.1 City designates Chris Boatman, Assistant City Manager, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.
ARTICLE 4 – PERFORMANCE OF SERVICES
4.1 Consultant shall perform and complete the Services in a prompt and diligent manner. in accordance with the schedule set forth in Exhibit “B,” titled “Project Schedule,” which is attached hereto and incorporated herein by reference
4.2 The term of this Agreement shall be for a period from the Effective Date through June 30, 2030, unless terminated earlier as provided herein.
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4.3 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Council-adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff.
ARTICLE 5 – PAYMENTS TO CONSULTANT
5.1 Compensation: Total compensation for Consultant’s performance of the Services shall be in the amount of Five Hundred Thirty Three Thousand Three Hundred Fifteen Dollars and Ninety-Five Cents ($533,315.95). City shall pay Consultant in accordance with Exhibit “C,” titled “Fee Schedule Title” which is attached hereto and incorporated herein by this reference.
5.2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.
5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:
CITY: CONSULTANT:
City Clerk Hailey Schellin, Account Executive
City of Redlands Western A/V, Inc.
35 Cajon Street 1521 E. Orangethorpe Ave., Suite A
P.O. Box 3005 (mailing) Fullerton, CA 92831
Redlands, CA 92373 Email: [email protected]
[email protected] Phone: 714-637-7272
Phone: (909) 798-7531
ARTICLE 6 – INSURANCE AND INDEMNIFICATION
6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant.
Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a Redlands Regular Meeting of 12/16/25 949 of 1055
3 I:\cmo\Agreements\Western Audio Visual-REVISED FY2526-080.docx-wm provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.
A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self-insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “ D,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.
B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.
C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made.
D. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services, hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or selfinsurance maintained by City.
E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insurance policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.
6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses or liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services.
ARTICLE 7 – CONFLICTS OF INTEREST
7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by Redlands Regular Meeting of 12/16/25 950 of 1055
4 I:\cmo\Agreements\Western Audio Visual-REVISED FY2526-080.docx-wm the performance of Consultant’s Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.
7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:
A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.
7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.
ARTICLE 8 – GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of inhouse counsel by a Party.
8.2 Consultant shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.
8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant’s employees, except as herein set forth. Consultant shall supply all necessary tools and instrumentalities required to Redlands Regular Meeting of 12/16/25 951 of 1055
5 I:\cmo\Agreements\Western Audio Visual-REVISED FY2526-080.docx-wm perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.
8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.
8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.
8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.
8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.
8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.
Redlands Regular Meeting of 12/16/25 952 of 1055
6 I:\cmo\Agreements\Western Audio Visual-REVISED FY2526-080.docx-wm IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.
CITY OF REDLANDS WESTERN A/V, INC.
By: ___________________________ By: _________________________ Mario Saucedo, Mayor Hailey Schellin, Account Executive ATTEST:
___________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 12/16/25 953 of 1055
7 I:\cmo\Agreements\Western Audio Visual-REVISED FY2526-080.docx-wm EXHIBIT "A"
SCOPE OF SERVICES
Consultant shall perform the following Scope of Services:
Council Chambers
Display System:
The video system will incorporate a variety of Samsung and Planar displays to ensure optimal viewing for presentations and listed sources. The setup will feature a full matrix routing system, allowing all sources to be accessible at all destinations. Additionally, the system will include an option for "Route to All" in the custom programming to enhance flexibility. For video transmission, the system will utilize the latest Crestron AV over IP technology to ensure seamless video and communication between devices.
Provide and install the following displays, mounts, and display components detailed below as “Sources” and “Destinations”:
Sources
▪ Qty (1) Laptop Connection via HDMI only at Staff Desk #1. HDMI cable will be routed through a Crestron FT2-202-ELEC-PLT-B table box
▪ Qty (1) Laptop Connection via HMID only at Staff Desk #2. HDMI cable will be routed through a Crestron FT2-202-ELEC-PLT-B table box
▪ Qty (1) Laptop Connection via HMID only at Lectern. HDMI cable will be routed through a Crestron FT2-202-ELEC-PLT-B table box
▪ Qty (1) Wireless Laptop Connection via Barco Clickshare Dongle. Barco Clickshare unit will be installed at Lectern but wireless presentations will be available anywhere inside the chamber
▪ Qty (1) Zoom/Teams Web PC for Video conferencing. Located at Broadcast Console ▪ Live Broadcast Feed
▪ Voting Display Server – Voting Results
Destinations
▪ Qty (2) Samsung QB98 located behind dais – Left and Right – Main Wall Displays – Mounted on swing arm mounts for access
▪ Qty (3) Samsung QM65 located on sides of audience. (2) on the right side and (1) on the left.
Mounted on swing arm mounts for access
▪ Qty (12) Planar PCT2235 located at staff desks.
▪ Qty (1) Samsung QM65 located in “Council Lobby” will receive “Live Broadcast Feed” for overflow via HD SDI - Mounted on swing arm mounts for access Redlands Regular Meeting of 12/16/25 954 of 1055
8 I:\cmo\Agreements\Western Audio Visual-REVISED FY2526-080.docx-wm ▪ Qty (4) Samsung QM55 located in “Lobby” will receive “Live Broadcast Feed” for overflow via HD SDI - Mounted on swing arm mounts for access
▪ Qty (7) Planar PCT2235 located at Dais locations. The dais area will be a routable destination and also allow Council Members to toggle between the live presentation feed and the agenda/voting interface utilizing the touch function on the Planar monitor.
Agenda/Minutes Management System
Work in conjunction with Cloud Driven Solutions (CDS) and ensure that the AV solution is compatible with CDS software. The CDS Edge Controller allows the AgendaLink platform to interact and control AV hardware on the local network and is required in order to achieve this functionality.
▪ Provide and install Agendalink Horizon Software for a total of three (3) years. Re-occurring license fees will begin at Year 4.
▪ Each location at the Dais will use a Brightsign XT1144 (Qty 7) for the CDS agenda/minutes system to be the feed video to touchscreen monitors (see above “Display System” section).
Local power and network connectivity (drops) for these players shall be the responsibility of the City.
▪ (1) Brightsign XT1144 player will be installed in the equipment rack location and be an input into the AV system to serve as the “Voting Display Server” to display voting results and agenda minutes.
▪ (1) Apple IPAD will be installed near the entrance of the council chamber utilizing a Display2Go standing Kiosk. IPAD will connect to building Wifi to connect to CDS services.
This iPAD will be utilized for the public to fill out “request to speak” digital forms. ▪ A total of nineteen (19) 20” digital names plates will be installed at the dais and staff tables:
(7) at dais for council members and (12) at various staff locations. These Bluefin BLFN-20- 3018-0014 will be connected to the City network and POE cable drops will need to be provided by IT department. WAV to coordinate with millwork contractor for holes and mounting details.
▪ (1) CDS Edge controller server will be installed in the equipment rack to serve as the cross connection between the Crestron control system and CDS operation. This server will be connected to city network as well as the AV network.
Audio System:
▪ A combination of Biamp Tesira FORTE DSPs will be installed to handle all audio routing, echo cancellation, and audio tuning. This system will also provide audio conferencing (SIPbased VoIP) as well as USB audio for the web-conferencing PC. ▪ Provide and install a total of fourteen (21) new gooseneck microphones for each position at the dais (7), staff area (12), and lectern (2). All microphones will have a cardioid polar pattern. Local mute/un-mute control via touch capacitive switches will be provided at all locations.
Redlands Regular Meeting of 12/16/25 955 of 1055
9 I:\cmo\Agreements\Western Audio Visual-REVISED FY2526-080.docx-wm ▪ Provide and install a total of nineteen (19) desktop speakers for local reinforcement; dais (7), staff area (12). These speakers will be setup in a MIX/Minus configuration to allow maximum gain before feedback.
▪ Provide and install within the council chamber ceiling - (12) Biamp Desono DX-IC8-W ceiling speakers for audio to cover the audience area.
▪ Provide and install within the council lobby ceiling - (6) Biamp Desono DX-IC8-W ceiling speakers for audio to cover the area
▪ Provide and install within the main lobby walls - (6) Biamp EX-S6-CM-W surface mount speakers for audio to cover the area
▪ All speakers zones will be controlled from all control touch surface and panels ▪ Provide and install a new 4-channel amplifier to provide proper amplification and zoning to all speaker zones – Crown DCi 4/300
▪ Provide and install One (1) Listen Technologies Assistive listening systems will be installed to provide ADA compliance.
Control System:
▪ Control system shall be Crestron.
▪ Provide and install a 22” touchscreen for the Board Secretary/Clerk’s position. This touchscreen will provide ease of control over the entire AV system. Control will include, but not be limited to; powering displays on and off, adjusting volume levels, control of microphone mute/levels, lighting control and routing of AV sources. ▪ Provide and install a 22” touchscreen for the Broadcast Operators position. This touchscreen will provide ease of control over the entire AV system. Control will include, but not be limited to; powering displays on and off, adjusting volume levels, control of microphone mute/levels, lighting control and routing of AV sources. ▪ Provide and install an iPad in the council chamber. This iPad will provide ease of control over the entire AV system. Control will include, but not be limited to; powering displays on and off, adjusting volume levels, control of microphone mute/levels, lighting control and routing of AV sources. WAP for connection will be installed in chamber ceiling l and live on AV network.
▪ Provide (1) additional Clock audio TS003 touch capacitive button at Mayor position to mute lectern microphones
▪ Lighting control of the council chamber will be on a preset recall operation. Lighting systems will not be programmed by AV contractor but may be recalled via LAN/IP communication if needed.
Broadcast System
▪ The backbone of the broadcast system will be leveraged by (1) Black Magic ATEM 2 M/E switcher paired with the 1 M/E Advanced Panel. This system handles and manages all Redlands Regular Meeting of 12/16/25 956 of 1055
10 I:\cmo\Agreements\Western Audio Visual-REVISED FY2526-080.docx-wm broadcast operations such as multiview preview/program, PIP, lower thirds graphics transitions., etc.
▪ Qty (1) HP PC will be provided as the “Engineering PC” to manage the city provided Photoshop account to be imported into the Black Magic switcher for lower thirds graphics.
This ENG PC will also host the custom audio controls for broadcast Audio that feeds the public channels as well as all necessary software programs for broadcast operation and automation. • An AJA Helo Plus will be installed to record meetings (Audio & Video) and can also be used to stream to any platform desired by the client, such as FaceBook or YouTube.
▪ Qty (5) Panasonic AW-HE145KPJ cameras will be installed in the council chamber for broadcast operations.
▪ Qty (1) Panasonic AW-RP-150 camera controller will be provided for camera operation and preset recalls as well as color balance and visual settings. ▪ Qty (1) Winstead broadcast console will be provided to house misc broadcast components as well as the ATEM control panel, Camera controller, PC monitors, audio monitors and broadcast Multiview monitor.
Broadcast Automation System
▪ The broadcast automation system will be hosted by a suite of Tightrope hardware and services to provide a complete solution for the following:
▪ Automation via Cablecast web browser for “On Air” switching ▪ Video on Demand services with cloud based storage
▪ Live Streaming Solution
▪ Single HD SDI output for PEG channels (down converted as needed) ▪ 500 Hour block of Closed Captioning Services
▪ Training for Cablecast operation
▪ Migration of 3rd Party programming database to Cablecast Server ▪ Annual Support
Miscellaneous:
▪ Provide and install ten (15) USB charging ports with ac power connector at dais and staff positions.
▪ Provide a new 44RU equipment rack.
▪ Qty (2) Netgear POE+ managed switch will be installed & configured to support the AV system. This switch will be configured/maintained by the awarded vendor. ▪ Any additional network connections requiring City and/or internet will be provided by the City IT department
Redlands Regular Meeting of 12/16/25 957 of 1055
11 I:\cmo\Agreements\Western Audio Visual-REVISED FY2526-080.docx-wm ▪ Provide and install all necessary cabling, cable labels, extenders, connectors, power strips, fans, and hardware to install a turn-key system in the council chambers and adjacent rooms.
Closed Session Room:
Display System:
▪ Provide and install a Samsung 85” display on the south wall, centered to the conference room table.
Signal Distribution & Switching System:
The following inputs will be available in the Closed Session Conference Room, control from touch panel and switched via Liberty TU-HUC42 TX RX system. ▪ Dedicated Web Conferencing/Presentation PC with Wireless Keyboard/Mouse (Owner Furnished)
▪ Laptop HDMI connection at table
▪ Overflow Broadcast feed
Audio System
▪ A DSP system will be installed to control all audio processing within the room. ▪ Provide and install new ceiling speakers – Qty (4) Biamp C-IC6-W ▪ (2) Ceiling microphones will be installed and will provide audio capture for webconferencing/recording, and audio conferencing. – Biamp Parle TCM-W. Microphones are NOT used for speech reinforcement in the room.
Conferencing System:
▪ Provide and install an AI Web-Conferencing camera below the display – Huddly S1 Control System:
One (1) Crestron table top touch-panel will be provided and programmed to control all room functions. This will include:
▪ Display Power
▪ Source Selection
▪ Microphone control (mute, levels)
▪ All programming performed by BMA Software Solutions. Master quote #BMAI-25142.
Redlands Regular Meeting of 12/16/25 958 of 1055
12 I:\cmo\Agreements\Western Audio Visual-REVISED FY2526-080.docx-wm Miscellaneous Components:
▪ Qty (1) Middle Atlantic Credenza rack – C5-SH-SYS27 system will be installed on the south wall to house AV equipment.
▪ Qty (2) Crestron FT2-500-ELEC-PLT-B table boxes wil be installed in conference table at each end with appropriate accessories
Exclusions from Project:
▪ Any electrical work requiring a C-10 license.
▪ Patching and painting of surfaces (unless damaged).
Redlands Regular Meeting of 12/16/25 959 of 1055
13 I:\cmo\Agreements\Western Audio Visual-REVISED FY2526-080.docx-wm EXHIBIT "B"
PROJECT SCHEDULE
Milestone Target Date / Deliverables
Notice of Award December 16, 2025
Kick-off Meeting Within 20 calendar days of Notice of Award Order Long-Lead Equipment
Major components (DSP, PTZ cameras, matrix switcher,
control processors, broadcast encoders) released to
manufacturers. Typical lead time ≈ 8–12 weeks.
Site Readiness Verification Confirm conduit, power, network drops, millwork cutouts, and rack space by General Contractor (GC).
Receive & Stage Equipment
Freight delivery to secure staging area; vendor conducts inbound QC and pre-configures racks/off-site
programming.
Installation Start
Mount displays, speakers, microphones; pull/terminate
cables; set up control surfaces; interface with lighting and broadcast systems. ≈ 4 weeks.
Commissioning & Functional
Testing
Audio tuning, video alignment, control logic validation, redundancy checks, fail-over tests.
User Acceptance Testing (UAT)
& Punch List
City staff simulate live meeting scenarios; deficiencies logged and corrected. ≈ 1 week.
Staff Training Sessions
Operational training for clerks, IT, and facilities; basic troubleshooting and routine maintenance walkthrough. 2- 3 days
Substantial Completion & GoLiveSystem ready for first public meeting; City issues Substantial Completion certificate.
Close-Out Documentation
As-built drawings (PDF & CAD), programming source
code, asset inventory, warranties, and O&M manuals
delivered.
Warranty & Support Period A 3 (three) year extended warranty & maintenance for all equipment.
* Schedule to be confirmed with the City Project Manager; adjustments may be made to align with the building construction timeline (currently February 2027 through March 2027) Redlands Regular Meeting of 12/16/25 960 of 1055
14 I:\cmo\Agreements\Western Audio Visual-REVISED FY2526-080.docx-wm EXHIBIT "C"
FEE SCHEDULE
Expenses by
Area
Council
Chambers
Control
Room
Chamber
Lobby
Closed
Session
Main
Lobby
Service /
PM Yrs 1-
3 Equipment 137,369.06 73,141.70 3,227.20 20,824.43 8,771.63 Shipping 4,962.97 4,504.00 88.14 676.42 248.81
Electronic
Waste 169.00 30.00 10.00 24.00
Sales Tax 12,468.84 6,796.62 290.09 1,881.32 789.29
Labor 110,931.22 64,048.06 1,503.86 28,463.07 4,642.34
Subscriptions 8,942.23
Gen. Admin
Expenses 2,722.12 1,728.71 48.34 371.01 136.47
Total w/o Tax 256,154.37 152,394,.70 4,867.54 50,344.93 13,823.25 Service/PM -
Yrs 1-3
33,505.00
Grand Total by
Area 268,623.20 159,191.32 5,157.63 52,226.25 14,612.54 33,505.00 533,315.95 Redlands Regular Meeting of 12/16/25 961 of 1055
15 I:\cmo\Agreements\Western Audio Visual-REVISED FY2526-080.docx-wm EXHIBIT "D"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.
CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.
I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.
WESTERN A/V, INC.
By: Date: ___________________
Hailey Schellin, Account Executive
Redlands Regular Meeting of 12/16/25 962 of 1055
1 I:\cmo\Agreements\Hilltop Geotechnical - State St- FY2526-081.docx-wm
AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of Special Inspection Service for Redlands City Hall Renovation (“Agreement”) is made and entered in this 16th day of December 2025 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Hilltop Geotechnical, Inc., a California corporation. (“Consultant”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:
ARTICLE 1 – ENGAGEMENT OF CONSULTANT
1.1 City hereby engages Consultant to provide Special Inspection Service for Redlands City Hall Renovation services for City (the “Services”).
1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services.
ARTICLE 2 – SERVICES OF CONSULTANT
2.1 The Services that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.
2.2 Consultant shall comply with applicable federal, state and local laws and regulations in the performance of this Agreement including, but not limited to, any applicable State prevailing wage laws.
ARTICLE 3 – RESPONSIBILITIES OF CITY
3.1 City designates Chris Boatman, Assistant City Manager, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.
ARTICLE 4 – PERFORMANCE OF SERVICES
4.1 Consultant shall perform and complete the Services in a prompt and diligent manner.
4.2 The term of this Agreement shall be from the Effective Date through June 30, 2027, unless terminated earlier as provided herein.
4.3 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Redlands Regular Meeting of 12/16/25 963 of 1055
2 I:\cmo\Agreements\Hilltop Geotechnical - State St- FY2526-081.docx-wm Council-adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff.
ARTICLE 5 – PAYMENTS TO CONSULTANT
5.1 Compensation: Total compensation for Consultant’s performance of the Services shall not exceed the amount of One Hundred Eighty Thousand Dollars ($180,000). City shall pay Consultant on a time and materials basis up to the not to exceed amount in accordance with Exhibit “B,” titled “Fee Schedule” which is attached hereto and incorporated herein by reference.
5.2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.
5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:
CITY: CONSULTANT:
City Clerk Michael Carrillo, Engineering & Technical
City of Redlands Director
35 Cajon Street Hilltop Geotechnical, Inc.
P.O. Box 3005 (mailing) 786 S. Gifford Avenue
Redlands, CA 92373 San Bernardino, CA 92408
[email protected] Email: [email protected] Phone: (909) 798-7531 Phone: 909-890-9079
ARTICLE 6 – INSURANCE AND INDEMNIFICATION
6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant.
Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a Redlands Regular Meeting of 12/16/25 964 of 1055
3 I:\cmo\Agreements\Hilltop Geotechnical - State St- FY2526-081.docx-wm provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.
A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self-insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “C,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.
B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.
C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made.
D. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services, hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or selfinsurance maintained by City.
E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insurance policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.
6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses or liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services.
ARTICLE 7 – CONFLICTS OF INTEREST
7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by Redlands Regular Meeting of 12/16/25 965 of 1055
4 I:\cmo\Agreements\Hilltop Geotechnical - State St- FY2526-081.docx-wm the performance of Consultant’s Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.
7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:
A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.
7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.
ARTICLE 8 – GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of inhouse counsel by a Party.
8.2 Consultant shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.
8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant’s employees, except as herein set forth. Consultant shall supply all necessary tools and instrumentalities required to Redlands Regular Meeting of 12/16/25 966 of 1055
5 I:\cmo\Agreements\Hilltop Geotechnical - State St- FY2526-081.docx-wm perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.
8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.
8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.
8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.
8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.
8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.
Redlands Regular Meeting of 12/16/25 967 of 1055
6 I:\cmo\Agreements\Hilltop Geotechnical - State St- FY2526-081.docx-wm IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.
CITY OF REDLANDS HILLTOP GEOTECHNICAL, INC.
By: ___________________________ By: _________________________ Mario Saucedo, Mayor Michael Carrillo, Engineering &
Technical Director
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 12/16/25 968 of 1055
7 I:\cmo\Agreements\Hilltop Geotechnical - State St- FY2526-081.docx-wm EXHIBIT "A"
SCOPE OF SERVICES
A. Special inspection & Materials Testing
Consultant will provide special inspectors as required for the project during construction. The Consultant’s inspector would be equipped with a vehicle and sufficient field testing equipment to collect samples for materials testing, if needed. City expects that continuous and part-time special inspections will be required for structural welding, epoxy anchors, non-destructive testing of CJP welds, tension / torque testing, and fireproofing. City has assumed that the steel will be fabricated in a preapproved facility and include mill certificates when delivered to the site. It is assumed that shop inspection will not be required.
B. Laboratory Testing
Consultant will be required to perform materials testing necessary for project support and report preparation. The quantity and type of tests performed will depend on the conditions encountered.
The actual cost for laboratory testing will be invoiced in accordance per the Consultant’s Fee Schedule attached hereto. Where possible, tests will be performed in our in-house laboratory.
However, an outside laboratory may also
be utilized on occasion.
C. Project Support and Scheduling
Consultant will provide professional project support and scheduling during construction.
Professional support is expected to include site visits during construction as necessary, attendance at project meetings, preparation of reports, and QA/QC review of the work performed on the site.
D. Report Preparation and Submittal
A report of special inspections will be produced for the project documenting the inspection activities, laboratory and field test results and their compliance with the project plans and specifications.
Inspectors will prepare a Daily Field Report each day prior to leaving the site to document the inspections performed and compliance with the project plans. Daily field reports will be distributed to
the project team.
Redlands Regular Meeting of 12/16/25 969 of 1055
8 I:\cmo\Agreements\Hilltop Geotechnical - State St- FY2526-081.docx-wm EXHIBIT "B"
FEE SCHEDULE
DESCRIPTION UNIT RATE
FIELD INSPECTIONS
Multi Certified Inspector Hourly $135.00
Fire Proofing Hourly $135.00
CWI Inspector Hourly $135.00
ON SITE FIELD TECHNICIAN
Technician: Torque Testing Hourly $195.00
MATERIAL LABORATORY TESTING
ASTM A370/F606 Bolt Tensile Test Sample $65.00
ASTM A370/F606 Bolt Proof Test Sample $55.00
ASTM A370/F606 Nut Proof Test Sample $55.00
ASTM A370/F606 Bolt/Nut/Washer Hardness Sample $55.00
ASTM E605 Fireproof Density Tests Sample $55.00
PROJECT COORDINATION
Clerical Data Entry Hourly $80.00
Principal Engineer - Office Hourly $190.00
Project Manager / Coordination Hourly $150.00
Redlands Regular Meeting of 12/16/25 970 of 1055
9 I:\cmo\Agreements\Hilltop Geotechnical - State St- FY2526-081.docx-wm EXHIBIT "C"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.
CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.
I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.
HILLTOP GEOTECHNICAL, INC.
By: Date: ___________________
Michael Carrillo, Engineering & Technical Director
Redlands Regular Meeting of 12/16/25 971 of 1055
AGREEMENT FORM
Bid Category No. 01
THIS AGREEMENT, entered into this_16th_ day of_December_, 2025 in the San Bernardino County of the State of California, by and between the CITY OF REDLANDS, hereinafter called the “City”, and Robert Clapper Construction Services, Inc. , hereinafter called the “Contractor”.
Contractor acknowledges that this Project is being awarded in accordance with the Uniform Public Construction Cost Accounting (“UPCCAA”) set forth in Public Contract Code section 22000 et seq.
Bidders shall comply with any requirements set forth in the UPCCAA including all guidelines and requirements in the current California Uniform Construction Cost Accounting Commission Cost Accounting Policies and Procedures Manual. Contractor shall cooperate with the City and provide any requested information or documents as requested by the City to comply with the UPCCAA including, but not limited to, all Project cost data, invoices, accounting records, payroll records, etc.
WITNESSETH that the City and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1 - SCOPE OF WORK: The Contractor shall furnish all labor, materials, equipment, tools, and utility and transportation services, and perform and complete all work required in connection with FCS20251017TS & City Hall Renovation (“Project”) in strict accordance with the Contract Documents enumerated in Article 7 below. The Contractor shall be liable to the City for any damages arising as a result of a failure to comply with that obligation, and the Contractor shall not be excused with respect to any failure to comply by an act or omission of the Construction Manager, Architect, Engineer, Inspector, City, or representative of any of them, unless such act or omission actually prevents the Contractor from fully complying with the Contract Documents and the Contractor protests, in accordance with the Contract Documents, that the act or omission is preventing the Contractor from fully complying with the Contract Documents. Such protest shall not be effective unless reduced to writing and filed with the City office within seven (7) days of the date of occurrence of such act or omission preventing the Contractor from fully complying with the Contract Documents.
ARTICLE 2 - TIME OF COMPLETION: The City may give notice to proceed within ninety (90) days of the award of the bid by the City. Once the Contractor has received a notice to proceed, the Contractor shall reach Substantial Completion (See Article 1.1.47) of the Work within Three Hundred Thirty-two (332) calendar days from the start of construction receipt. This shall be called Contract Time. (See Article 8). It is expressly understood that time is of the essence.
Contractor has thoroughly studied the Project and has satisfied itself that the time period(s) for this Project was adequate for the timely and proper completion of submittal, procurement and the Project within each milestone and within the Contract time.
In the event that the City desires to postpone giving the notice to proceed beyond this ninety (90) day period, it is expressly understood that with reasonable notice to the Contractor, giving the notice to proceed may be postponed by the City. It is further expressly understood by the Contractor, that the Contractor shall not be entitled to any claim of additional compensation as a result of the City’s postponement of giving the notice to proceed.
If the Contractor believes that a postponement will cause hardship to it, the Contractor may terminate the Contract with written notice to the City within ten (10) days after receipt by the Contractor of the City’s notice of postponement. It is further understood by the Contractor that in the event that the Contractor terminates the Contract as a result of postponement by the City, the City shall only be obligated Redlands Regular Meeting of 12/16/25 972 of 1055
to pay the Contractor for the work performed by the Contractor at the time of notification of postponement.
Should the Contractor terminate the Contract as a result of a notice of postponement, the City shall have the authority to award the Contract to the next lowest responsible bidder.
ARTICLE 3 - LIQUIDATED DAMAGES: It being impracticable and infeasible to determine the amount of actual damage, it is agreed that the Contractor will pay the City the sum specified in the Supplementary General Conditions per calendar day for each and every day of delay beyond the Contract Time set forth in Article 2 of this Agreement (inclusive of Milestones that are critical on the critical path or noted as critical to the City) as Liquidated Damages and not as a penalty or forfeiture. In the event Liquidated Damages are not paid, the Contractor further agrees that the City may deduct such amount thereof from any money due or that may become due the Contractor under the Contract (See Article 9.6 and 2.2 of the General Conditions).
ARTICLE 4 - CONTRACT PRICE: The City shall pay to the Contractor as full consideration for the faithful performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, the sum of Six Hundred Thirty Nine Thousand Three Hundred Twenty DOLLARS ($ 639,320), said sum being the total amount stipulated in the Bid Contractor submitted. Payment shall be made as set forth in the General Conditions.
Should any Change Order result in an increase in the Contract Price, the cost of such Change Order shall be agreed to in advance by the Contractor and the City, subject to the monetary limitations set forth in Public Contract Code section 20118.4. In the event that the Contractor proceeds with a Change in work without an agreement between the City and Contractor regarding the cost of a Change Order, the Contractor waives any Claim of additional compensation for such additional work.
ARTICLE 5 - HOLD HARMLESS AGREEMENT: Contractor shall defend, indemnify and hold harmless City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from all liabilities, claims, actions, liens, judgments, demands, damages, losses, costs or expenses of any kind arising from death, personal injury, property damage or other cause based or asserted upon any act, omission, or breach connected with or arising from the progress of Work or performance of service under this Agreement or the Contract Documents. As part of this indemnity, Contractor shall protect and defend, at its own expense, City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from any legal action including attorney’s fees or other proceeding based upon such act, omission, breach or as otherwise required by this Article.
Furthermore, Contractor agrees to and does hereby defend, indemnify and hold harmless City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from every claim or demand made, and every liability, loss, damage, expense or attorney’s fees of any nature whatsoever, which may be incurred by reason of:
(a) Liability for (1) death or bodily injury to persons; (2) damage or injury to, loss (including theft), or loss of use of, any property; (3) any failure or alleged failure to comply with any provision of law or the Contract Documents; or (4) any other loss, damage or expense, sustained by any person, firm or corporation or in connection with the Work called for in this Agreement or the Contract Documents, except for liability resulting from the sole or active negligence, or the willful misconduct of the City. (b) Any bodily injury to or death of persons or damage to property caused by any act, omission or breach of Contractor or any person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages or injury to or death of persons, loss (including theft) or loss of use of any property, sustained by any person, firm or corporation, including the City, Redlands Regular Meeting of 12/16/25 973 of 1055
arising out of or in any way connected with Work covered by this Agreement or the Contract Documents, whether said injury or damage occurs either on or off City property, but not for any loss, injury, death or damages caused by the sole or active negligence or willful misconduct of the City. (c) Any dispute between Contractor and Contractor’s subcontractors/supplies/ Sureties, including, but not limited to, any failure or alleged failure of the Contractor (or any person hired or employed directly or indirectly by the Contractor) to pay any Subcontractor or Materialman of any tier or any other person employed in connection with the Work and/or filing of any stop notice or mechanic’s lien claims.
Contractor, at its own expense, cost, and risk, shall defend any and all claims, actions, suits, or other proceedings that may be brought or instituted against the City, its officers, agents or employees, on account of or founded upon any cause, damage, or injury identified herein Article 5 and shall pay or satisfy any judgment that may be rendered against the City, its officers, agents or employees in any action, suit or other proceedings as a result thereof.
The Contractor’s and Subcontractors’ obligation to defend, indemnify and hold harmless the City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors hereunder shall include, without limitation, any and all claims, damages, and costs for the following: (1) any damages or injury to or death of any person, and damage or injury to, loss (including theft), or loss of use of, any property; (2) breach of any warranty, express or implied; (3) failure of the Contractor or Subcontractors to comply with any applicable governmental law, rule, regulation, or other requirement; (4) products installed in or used in connection with the Work; and (5) any claims of violation of the Americans with Disabilities Act (“ADA”).
ARTICLE 6 - PROVISIONS REQUIRED BY LAW: Each and every provision of law and clause required to be inserted in this Contract shall be deemed to be inserted herein, and this Contract shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted or is not inserted correctly, then upon application of either party the Contract shall forthwith be physically amended to make such insertion or correction.
ARTICLE 7 - COMPONENT PARTS OF THE CONTRACT: The Contract entered into by this Agreement consists of the following Contract Documents, all of which are component parts of the Contract as if herein set out in full or attached hereto:
Notice Inviting Bids
Instructions to Bidders
Designation of Subcontractors
Non-Collusion Declaration
Bid Guarantee Form
Bid Bond
Bid Form
Contractor’s Certificate Regarding Worker’s Compensation Acknowledgment of Bidding Practices Regarding Indemnity Agreement Form
Payment Bond
Performance Bond
Guarantee
Escrow Agreement for Security Deposit In Lieu of Retention Workers’ Compensation/Employers Liability Endorsement
General Liability Endorsement
Redlands Regular Meeting of 12/16/25 974 of 1055
Automobile Liability Endorsement
Contractor’s Certificate Regarding Drug-Free Workplace
Contractor’s Certificate Regarding Alcohol and Tobacco
General Conditions
Supplementary General Conditions
Specifications
All Addenda as Issued
Drawings/Plans
Substitution Request Form
Requirements, Reports and/or Documents in the Project Manual or Other Documents Issued to Bidders Trade Scope of Work Summary
All of the above named Contract Documents are intended to be complementary. Work required by one of the above named Contract Documents and not by others shall be done as if required by all.
ARTICLE 8 - PREVAILING WAGES: Wage rates for this Project shall be in accordance with the general prevailing rate of holiday and overtime work in the locality in which the work is to be performed for each craft, classification, or type of work needed to execute the Contract as determined by the Director of the Department of Industrial Relations. Copies of schedules of rates so determined by the Director of the Department of Industrial Relations are on file at the administrative office of the City and are also available from the Director of the Department of Industrial Relations. Monitoring and enforcement of the prevailing wage laws and related requirements will be performed by the Labor Commissioner/ Department of Labor Standards Enforcement (DLSE).
The following are hereby referenced and made a part of this Agreement and Contractor stipulates to the provisions contained therein.
1. Chapter 1 of Part 7 of Division 2 of the Labor Code (Section 1720 et seq.)
2. California Code of Regulations, Title 8, Chapter 8, Subchapters 3 through 6 (Section 16000 et seq.)
ARTICLE 9 - RECORD AUDIT: In accordance with Government Code section 8546.7(and Davis Bacon, if applicable) and Article 13.11 of the General Conditions, records of both the City and the Contractor shall be subject to examination and audit for a period of five (5) years after a Final Retention Payment or the Recording of a Notice of Completion, whichever occurs first.
ARTICLE 10 - CONTRACTOR’S LICENSE: The Contractor must possess throughout the Project a Class as specified in the Notice Inviting Bids, Contractor’s License, issued by the State of California, which must be current and in good standing.
Redlands Regular Meeting of 12/16/25 975 of 1055
IN WITNESS WHEREOF, this Agreement has been duly executed by the above named parties, on the day and year first above written.
City of Redlands CONTRACTOR:
By:
Typed or Printed Name
Dated:
Title
Signature
Type or Printed Name
Title (Authorized Officers or Agents)
Signature
Redlands Regular Meeting of 12/16/25 976 of 1055
AGREEMENT FORM
Bid Category No. 02
THIS AGREEMENT, entered into this_16th_ day of_December_, 2025 in the San Bernardino County of the State of California, by and between the CITY OF REDLANDS, hereinafter called the “City”, and Anderson Charnesky Structural Steel, Inc. | ACSS , hereinafter called the “Contractor”.
Contractor acknowledges that this Project is being awarded in accordance with the Uniform Public Construction Cost Accounting (“UPCCAA”) set forth in Public Contract Code section 22000 et seq.
Bidders shall comply with any requirements set forth in the UPCCAA including all guidelines and requirements in the current California Uniform Construction Cost Accounting Commission Cost Accounting Policies and Procedures Manual. Contractor shall cooperate with the City and provide any requested information or documents as requested by the City to comply with the UPCCAA including, but not limited to, all Project cost data, invoices, accounting records, payroll records, etc.
WITNESSETH that the City and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1 - SCOPE OF WORK: The Contractor shall furnish all labor, materials, equipment, tools, and utility and transportation services, and perform and complete all work required in connection with FCS20251017TS & City Hall Renovation (“Project”) in strict accordance with the Contract Documents enumerated in Article 7 below. The Contractor shall be liable to the City for any damages arising as a result of a failure to comply with that obligation, and the Contractor shall not be excused with respect to any failure to comply by an act or omission of the Construction Manager, Architect, Engineer, Inspector, City, or representative of any of them, unless such act or omission actually prevents the Contractor from fully complying with the Contract Documents and the Contractor protests, in accordance with the Contract Documents, that the act or omission is preventing the Contractor from fully complying with the Contract Documents. Such protest shall not be effective unless reduced to writing and filed with the City office within seven (7) days of the date of occurrence of such act or omission preventing the Contractor from fully complying with the Contract Documents.
ARTICLE 2 - TIME OF COMPLETION: The City may give notice to proceed within ninety (90) days of the award of the bid by the City. Once the Contractor has received a notice to proceed, the Contractor shall reach Substantial Completion (See Article 1.1.47) of the Work within Three Hundred Thirty-two (332) calendar days from the start of construction receipt. This shall be called Contract Time. (See Article 8). It is expressly understood that time is of the essence.
Contractor has thoroughly studied the Project and has satisfied itself that the time period(s) for this Project was adequate for the timely and proper completion of submittal, procurement and the Project within each milestone and within the Contract time.
In the event that the City desires to postpone giving the notice to proceed beyond this ninety (90) day period, it is expressly understood that with reasonable notice to the Contractor, giving the notice to proceed may be postponed by the City. It is further expressly understood by the Contractor, that the Contractor shall not be entitled to any claim of additional compensation as a result of the City’s postponement of giving the notice to proceed.
If the Contractor believes that a postponement will cause hardship to it, the Contractor may terminate the Contract with written notice to the City within ten (10) days after receipt by the Contractor of the City’s notice of postponement. It is further understood by the Contractor that in the event that the Contractor terminates the Contract as a result of postponement by the City, the City shall only be obligated Redlands Regular Meeting of 12/16/25 977 of 1055
to pay the Contractor for the work performed by the Contractor at the time of notification of postponement.
Should the Contractor terminate the Contract as a result of a notice of postponement, the City shall have the authority to award the Contract to the next lowest responsible bidder.
ARTICLE 3 - LIQUIDATED DAMAGES: It being impracticable and infeasible to determine the amount of actual damage, it is agreed that the Contractor will pay the City the sum specified in the Supplementary General Conditions per calendar day for each and every day of delay beyond the Contract Time set forth in Article 2 of this Agreement (inclusive of Milestones that are critical on the critical path or noted as critical to the City) as Liquidated Damages and not as a penalty or forfeiture. In the event Liquidated Damages are not paid, the Contractor further agrees that the City may deduct such amount thereof from any money due or that may become due the Contractor under the Contract (See Article 9.6 and 2.2 of the General Conditions).
ARTICLE 4 - CONTRACT PRICE: The City shall pay to the Contractor as full consideration for the faithful performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, the sum of Eight Hundred Forty Five Thousand Four Hundred Ninety Eight DOLLARS ($ 845,498), said sum being the total amount stipulated in the Bid Contractor submitted.
Payment shall be made as set forth in the General Conditions.
Should any Change Order result in an increase in the Contract Price, the cost of such Change Order shall be agreed to in advance by the Contractor and the City, subject to the monetary limitations set forth in Public Contract Code section 20118.4. In the event that the Contractor proceeds with a Change in work without an agreement between the City and Contractor regarding the cost of a Change Order, the Contractor waives any Claim of additional compensation for such additional work.
ARTICLE 5 - HOLD HARMLESS AGREEMENT: Contractor shall defend, indemnify and hold harmless City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from all liabilities, claims, actions, liens, judgments, demands, damages, losses, costs or expenses of any kind arising from death, personal injury, property damage or other cause based or asserted upon any act, omission, or breach connected with or arising from the progress of Work or performance of service under this Agreement or the Contract Documents. As part of this indemnity, Contractor shall protect and defend, at its own expense, City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from any legal action including attorney’s fees or other proceeding based upon such act, omission, breach or as otherwise required by this Article.
Furthermore, Contractor agrees to and does hereby defend, indemnify and hold harmless City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from every claim or demand made, and every liability, loss, damage, expense or attorney’s fees of any nature whatsoever, which may be incurred by reason of:
(a) Liability for (1) death or bodily injury to persons; (2) damage or injury to, loss (including theft), or loss of use of, any property; (3) any failure or alleged failure to comply with any provision of law or the Contract Documents; or (4) any other loss, damage or expense, sustained by any person, firm or corporation or in connection with the Work called for in this Agreement or the Contract Documents, except for liability resulting from the sole or active negligence, or the willful misconduct of the City. (b) Any bodily injury to or death of persons or damage to property caused by any act, omission or breach of Contractor or any person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages or injury to or death of persons, loss (including theft) or loss of use of any property, sustained by any person, firm or corporation, including the City, Redlands Regular Meeting of 12/16/25 978 of 1055
arising out of or in any way connected with Work covered by this Agreement or the Contract Documents, whether said injury or damage occurs either on or off City property, but not for any loss, injury, death or damages caused by the sole or active negligence or willful misconduct of the City. (c) Any dispute between Contractor and Contractor’s subcontractors/supplies/ Sureties, including, but not limited to, any failure or alleged failure of the Contractor (or any person hired or employed directly or indirectly by the Contractor) to pay any Subcontractor or Materialman of any tier or any other person employed in connection with the Work and/or filing of any stop notice or mechanic’s lien claims.
Contractor, at its own expense, cost, and risk, shall defend any and all claims, actions, suits, or other proceedings that may be brought or instituted against the City, its officers, agents or employees, on account of or founded upon any cause, damage, or injury identified herein Article 5 and shall pay or satisfy any judgment that may be rendered against the City, its officers, agents or employees in any action, suit or other proceedings as a result thereof.
The Contractor’s and Subcontractors’ obligation to defend, indemnify and hold harmless the City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors hereunder shall include, without limitation, any and all claims, damages, and costs for the following: (1) any damages or injury to or death of any person, and damage or injury to, loss (including theft), or loss of use of, any property; (2) breach of any warranty, express or implied; (3) failure of the Contractor or Subcontractors to comply with any applicable governmental law, rule, regulation, or other requirement; (4) products installed in or used in connection with the Work; and (5) any claims of violation of the Americans with Disabilities Act (“ADA”).
ARTICLE 6 - PROVISIONS REQUIRED BY LAW: Each and every provision of law and clause required to be inserted in this Contract shall be deemed to be inserted herein, and this Contract shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted or is not inserted correctly, then upon application of either party the Contract shall forthwith be physically amended to make such insertion or correction.
ARTICLE 7 - COMPONENT PARTS OF THE CONTRACT: The Contract entered into by this Agreement consists of the following Contract Documents, all of which are component parts of the Contract as if herein set out in full or attached hereto:
Notice Inviting Bids
Instructions to Bidders
Designation of Subcontractors
Non-Collusion Declaration
Bid Guarantee Form
Bid Bond
Bid Form
Contractor’s Certificate Regarding Worker’s Compensation Acknowledgment of Bidding Practices Regarding Indemnity Agreement Form
Payment Bond
Performance Bond
Guarantee
Escrow Agreement for Security Deposit In Lieu of Retention Workers’ Compensation/Employers Liability Endorsement
General Liability Endorsement
Redlands Regular Meeting of 12/16/25 979 of 1055
Automobile Liability Endorsement
Contractor’s Certificate Regarding Drug-Free Workplace
Contractor’s Certificate Regarding Alcohol and Tobacco
General Conditions
Supplementary General Conditions
Specifications
All Addenda as Issued
Drawings/Plans
Substitution Request Form
Requirements, Reports and/or Documents in the Project Manual or Other Documents Issued to Bidders Trade Scope of Work Summary
All of the above named Contract Documents are intended to be complementary. Work required by one of the above named Contract Documents and not by others shall be done as if required by all.
ARTICLE 8 - PREVAILING WAGES: Wage rates for this Project shall be in accordance with the general prevailing rate of holiday and overtime work in the locality in which the work is to be performed for each craft, classification, or type of work needed to execute the Contract as determined by the Director of the Department of Industrial Relations. Copies of schedules of rates so determined by the Director of the Department of Industrial Relations are on file at the administrative office of the City and are also available from the Director of the Department of Industrial Relations. Monitoring and enforcement of the prevailing wage laws and related requirements will be performed by the Labor Commissioner/ Department of Labor Standards Enforcement (DLSE).
The following are hereby referenced and made a part of this Agreement and Contractor stipulates to the provisions contained therein.
1. Chapter 1 of Part 7 of Division 2 of the Labor Code (Section 1720 et seq.)
2. California Code of Regulations, Title 8, Chapter 8, Subchapters 3 through 6 (Section 16000 et seq.)
ARTICLE 9 - RECORD AUDIT: In accordance with Government Code section 8546.7(and Davis Bacon, if applicable) and Article 13.11 of the General Conditions, records of both the City and the Contractor shall be subject to examination and audit for a period of five (5) years after a Final Retention Payment or the Recording of a Notice of Completion, whichever occurs first.
ARTICLE 10 - CONTRACTOR’S LICENSE: The Contractor must possess throughout the Project a Class as specified in the Notice Inviting Bids, Contractor’s License, issued by the State of California, which must be current and in good standing.
Redlands Regular Meeting of 12/16/25 980 of 1055
IN WITNESS WHEREOF, this Agreement has been duly executed by the above named parties, on the day and year first above written.
City of Redlands CONTRACTOR:
By:
Typed or Printed Name
Dated:
Title
Signature
Type or Printed Name
Title (Authorized Officers or Agents)
Signature
Redlands Regular Meeting of 12/16/25 981 of 1055
AGREEMENT FORM
Bid Category No. 03
THIS AGREEMENT, entered into this_16th_ day of_December_, 2025 in the San Bernardino County of the State of California, by and between the CITY OF REDLANDS, hereinafter called the “City”, and K & Z Cabinet Co., Inc. , hereinafter called the “Contractor”. Contractor acknowledges that this Project is being awarded in accordance with the Uniform Public Construction Cost Accounting (“UPCCAA”) set forth in Public Contract Code section 22000 et seq. Bidders shall comply with any requirements set forth in the UPCCAA including all guidelines and requirements in the current California Uniform Construction Cost Accounting Commission Cost Accounting Policies and Procedures Manual.
Contractor shall cooperate with the City and provide any requested information or documents as requested by the City to comply with the UPCCAA including, but not limited to, all Project cost data, invoices, accounting records, payroll records, etc.
WITNESSETH that the City and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1 - SCOPE OF WORK: The Contractor shall furnish all labor, materials, equipment, tools, and utility and transportation services, and perform and complete all work required in connection with FCS20251017TS & City Hall Renovation (“Project”) in strict accordance with the Contract Documents enumerated in Article 7 below. The Contractor shall be liable to the City for any damages arising as a result of a failure to comply with that obligation, and the Contractor shall not be excused with respect to any failure to comply by an act or omission of the Construction Manager, Architect, Engineer, Inspector, City, or representative of any of them, unless such act or omission actually prevents the Contractor from fully complying with the Contract Documents and the Contractor protests, in accordance with the Contract Documents, that the act or omission is preventing the Contractor from fully complying with the Contract Documents. Such protest shall not be effective unless reduced to writing and filed with the City office within seven (7) days of the date of occurrence of such act or omission preventing the Contractor from fully complying with the Contract Documents.
ARTICLE 2 - TIME OF COMPLETION: The City may give notice to proceed within ninety (90) days of the award of the bid by the City. Once the Contractor has received a notice to proceed, the Contractor shall reach Substantial Completion (See Article 1.1.47) of the Work within Three Hundred Thirty-two (332) calendar days from the start of construction receipt. This shall be called Contract Time. (See Article 8). It is expressly understood that time is of the essence.
Contractor has thoroughly studied the Project and has satisfied itself that the time period(s) for this Project was adequate for the timely and proper completion of submittal, procurement and the Project within each milestone and within the Contract time.
In the event that the City desires to postpone giving the notice to proceed beyond this ninety (90) day period, it is expressly understood that with reasonable notice to the Contractor, giving the notice to proceed may be postponed by the City. It is further expressly understood by the Contractor, that the Contractor shall not be entitled to any claim of additional compensation as a result of the City’s postponement of giving the notice to proceed.
If the Contractor believes that a postponement will cause hardship to it, the Contractor may terminate the Contract with written notice to the City within ten (10) days after receipt by the Contractor of the City’s notice of postponement. It is further understood by the Contractor that in the event that the Contractor terminates the Contract as a result of postponement by the City, the City shall only be obligated Redlands Regular Meeting of 12/16/25 982 of 1055
to pay the Contractor for the work performed by the Contractor at the time of notification of postponement.
Should the Contractor terminate the Contract as a result of a notice of postponement, the City shall have the authority to award the Contract to the next lowest responsible bidder.
ARTICLE 3 - LIQUIDATED DAMAGES: It being impracticable and infeasible to determine the amount of actual damage, it is agreed that the Contractor will pay the City the sum specified in the Supplementary General Conditions per calendar day for each and every day of delay beyond the Contract Time set forth in Article 2 of this Agreement (inclusive of Milestones that are critical on the critical path or noted as critical to the City) as Liquidated Damages and not as a penalty or forfeiture. In the event Liquidated Damages are not paid, the Contractor further agrees that the City may deduct such amount thereof from any money due or that may become due the Contractor under the Contract (See Article 9.6 and 2.2 of the General Conditions).
ARTICLE 4 - CONTRACT PRICE: The City shall pay to the Contractor as full consideration for the faithful performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, the sum of Nine Hundred Ninety Five Thousand Seven Hundred Ninety DOLLARS ($ 995,790), said sum being the total amount stipulated in the Bid Contractor submitted. Payment shall be made as set forth in the General Conditions.
Should any Change Order result in an increase in the Contract Price, the cost of such Change Order shall be agreed to in advance by the Contractor and the City, subject to the monetary limitations set forth in Public Contract Code section 20118.4. In the event that the Contractor proceeds with a Change in work without an agreement between the City and Contractor regarding the cost of a Change Order, the Contractor waives any Claim of additional compensation for such additional work.
ARTICLE 5 - HOLD HARMLESS AGREEMENT: Contractor shall defend, indemnify and hold harmless City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from all liabilities, claims, actions, liens, judgments, demands, damages, losses, costs or expenses of any kind arising from death, personal injury, property damage or other cause based or asserted upon any act, omission, or breach connected with or arising from the progress of Work or performance of service under this Agreement or the Contract Documents. As part of this indemnity, Contractor shall protect and defend, at its own expense, City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from any legal action including attorney’s fees or other proceeding based upon such act, omission, breach or as otherwise required by this Article.
Furthermore, Contractor agrees to and does hereby defend, indemnify and hold harmless City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from every claim or demand made, and every liability, loss, damage, expense or attorney’s fees of any nature whatsoever, which may be incurred by reason of:
(a) Liability for (1) death or bodily injury to persons; (2) damage or injury to, loss (including theft), or loss of use of, any property; (3) any failure or alleged failure to comply with any provision of law or the Contract Documents; or (4) any other loss, damage or expense, sustained by any person, firm or corporation or in connection with the Work called for in this Agreement or the Contract Documents, except for liability resulting from the sole or active negligence, or the willful misconduct of the City. (b) Any bodily injury to or death of persons or damage to property caused by any act, omission or breach of Contractor or any person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages or injury to or death of persons, loss (including theft) or loss of use of any property, sustained by any person, firm or corporation, including the City, Redlands Regular Meeting of 12/16/25 983 of 1055
arising out of or in any way connected with Work covered by this Agreement or the Contract Documents, whether said injury or damage occurs either on or off City property, but not for any loss, injury, death or damages caused by the sole or active negligence or willful misconduct of the City. (c) Any dispute between Contractor and Contractor’s subcontractors/supplies/ Sureties, including, but not limited to, any failure or alleged failure of the Contractor (or any person hired or employed directly or indirectly by the Contractor) to pay any Subcontractor or Materialman of any tier or any other person employed in connection with the Work and/or filing of any stop notice or mechanic’s lien claims.
Contractor, at its own expense, cost, and risk, shall defend any and all claims, actions, suits, or other proceedings that may be brought or instituted against the City, its officers, agents or employees, on account of or founded upon any cause, damage, or injury identified herein Article 5 and shall pay or satisfy any judgment that may be rendered against the City, its officers, agents or employees in any action, suit or other proceedings as a result thereof.
The Contractor’s and Subcontractors’ obligation to defend, indemnify and hold harmless the City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors hereunder shall include, without limitation, any and all claims, damages, and costs for the following: (1) any damages or injury to or death of any person, and damage or injury to, loss (including theft), or loss of use of, any property; (2) breach of any warranty, express or implied; (3) failure of the Contractor or Subcontractors to comply with any applicable governmental law, rule, regulation, or other requirement; (4) products installed in or used in connection with the Work; and (5) any claims of violation of the Americans with Disabilities Act (“ADA”).
ARTICLE 6 - PROVISIONS REQUIRED BY LAW: Each and every provision of law and clause required to be inserted in this Contract shall be deemed to be inserted herein, and this Contract shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted or is not inserted correctly, then upon application of either party the Contract shall forthwith be physically amended to make such insertion or correction.
ARTICLE 7 - COMPONENT PARTS OF THE CONTRACT: The Contract entered into by this Agreement consists of the following Contract Documents, all of which are component parts of the Contract as if herein set out in full or attached hereto:
Notice Inviting Bids
Instructions to Bidders
Designation of Subcontractors
Non-Collusion Declaration
Bid Guarantee Form
Bid Bond
Bid Form
Contractor’s Certificate Regarding Worker’s Compensation Acknowledgment of Bidding Practices Regarding Indemnity Agreement Form
Payment Bond
Performance Bond
Guarantee
Escrow Agreement for Security Deposit In Lieu of Retention Workers’ Compensation/Employers Liability Endorsement
General Liability Endorsement
Redlands Regular Meeting of 12/16/25 984 of 1055
Automobile Liability Endorsement
Contractor’s Certificate Regarding Drug-Free Workplace
Contractor’s Certificate Regarding Alcohol and Tobacco
General Conditions
Supplementary General Conditions
Specifications
All Addenda as Issued
Drawings/Plans
Substitution Request Form
Requirements, Reports and/or Documents in the Project Manual or Other Documents Issued to Bidders Trade Scope of Work Summary
All of the above named Contract Documents are intended to be complementary. Work required by one of the above named Contract Documents and not by others shall be done as if required by all.
ARTICLE 8 - PREVAILING WAGES: Wage rates for this Project shall be in accordance with the general prevailing rate of holiday and overtime work in the locality in which the work is to be performed for each craft, classification, or type of work needed to execute the Contract as determined by the Director of the Department of Industrial Relations. Copies of schedules of rates so determined by the Director of the Department of Industrial Relations are on file at the administrative office of the City and are also available from the Director of the Department of Industrial Relations. Monitoring and enforcement of the prevailing wage laws and related requirements will be performed by the Labor Commissioner/ Department of Labor Standards Enforcement (DLSE).
The following are hereby referenced and made a part of this Agreement and Contractor stipulates to the provisions contained therein.
1. Chapter 1 of Part 7 of Division 2 of the Labor Code (Section 1720 et seq.)
2. California Code of Regulations, Title 8, Chapter 8, Subchapters 3 through 6 (Section 16000 et seq.)
ARTICLE 9 - RECORD AUDIT: In accordance with Government Code section 8546.7(and Davis Bacon, if applicable) and Article 13.11 of the General Conditions, records of both the City and the Contractor shall be subject to examination and audit for a period of five (5) years after a Final Retention Payment or the Recording of a Notice of Completion, whichever occurs first.
ARTICLE 10 - CONTRACTOR’S LICENSE: The Contractor must possess throughout the Project a Class as specified in the Notice Inviting Bids, Contractor’s License, issued by the State of California, which must be current and in good standing.
Redlands Regular Meeting of 12/16/25 985 of 1055
IN WITNESS WHEREOF, this Agreement has been duly executed by the above named parties, on the day and year first above written.
City of Redlands CONTRACTOR:
By:
Typed or Printed Name
Dated:
Title
Signature
Type or Printed Name
Title (Authorized Officers or Agents)
Signature
Redlands Regular Meeting of 12/16/25 986 of 1055
AGREEMENT FORM
Bid Category No. 05
THIS AGREEMENT, entered into this_16th_ day of_December_, 2025 in the San Bernardino County of the State of California, by and between the CITY OF REDLANDS, hereinafter called the “City”, and Whitehead Construction, Inc. , hereinafter called the “Contractor”. Contractor acknowledges that this Project is being awarded in accordance with the Uniform Public Construction Cost Accounting (“UPCCAA”) set forth in Public Contract Code section 22000 et seq. Bidders shall comply with any requirements set forth in the UPCCAA including all guidelines and requirements in the current California Uniform Construction Cost Accounting Commission Cost Accounting Policies and Procedures Manual.
Contractor shall cooperate with the City and provide any requested information or documents as requested by the City to comply with the UPCCAA including, but not limited to, all Project cost data, invoices, accounting records, payroll records, etc.
WITNESSETH that the City and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1 - SCOPE OF WORK: The Contractor shall furnish all labor, materials, equipment, tools, and utility and transportation services, and perform and complete all work required in connection with FCS20251017TS & City Hall Renovation (“Project”) in strict accordance with the Contract Documents enumerated in Article 7 below. The Contractor shall be liable to the City for any damages arising as a result of a failure to comply with that obligation, and the Contractor shall not be excused with respect to any failure to comply by an act or omission of the Construction Manager, Architect, Engineer, Inspector, City, or representative of any of them, unless such act or omission actually prevents the Contractor from fully complying with the Contract Documents and the Contractor protests, in accordance with the Contract Documents, that the act or omission is preventing the Contractor from fully complying with the Contract Documents. Such protest shall not be effective unless reduced to writing and filed with the City office within seven (7) days of the date of occurrence of such act or omission preventing the Contractor from fully complying with the Contract Documents.
ARTICLE 2 - TIME OF COMPLETION: The City may give notice to proceed within ninety (90) days of the award of the bid by the City. Once the Contractor has received a notice to proceed, the Contractor shall reach Substantial Completion (See Article 1.1.47) of the Work within Three Hundred Thirty-two (332) calendar days from the start of construction receipt. This shall be called Contract Time. (See Article 8). It is expressly understood that time is of the essence.
Contractor has thoroughly studied the Project and has satisfied itself that the time period(s) for this Project was adequate for the timely and proper completion of submittal, procurement and the Project within each milestone and within the Contract time.
In the event that the City desires to postpone giving the notice to proceed beyond this ninety (90) day period, it is expressly understood that with reasonable notice to the Contractor, giving the notice to proceed may be postponed by the City. It is further expressly understood by the Contractor, that the Contractor shall not be entitled to any claim of additional compensation as a result of the City’s postponement of giving the notice to proceed.
If the Contractor believes that a postponement will cause hardship to it, the Contractor may terminate the Contract with written notice to the City within ten (10) days after receipt by the Contractor of the City’s notice of postponement. It is further understood by the Contractor that in the event that the Contractor terminates the Contract as a result of postponement by the City, the City shall only be obligated Redlands Regular Meeting of 12/16/25 987 of 1055
to pay the Contractor for the work performed by the Contractor at the time of notification of postponement.
Should the Contractor terminate the Contract as a result of a notice of postponement, the City shall have the authority to award the Contract to the next lowest responsible bidder.
ARTICLE 3 - LIQUIDATED DAMAGES: It being impracticable and infeasible to determine the amount of actual damage, it is agreed that the Contractor will pay the City the sum specified in the Supplementary General Conditions per calendar day for each and every day of delay beyond the Contract Time set forth in Article 2 of this Agreement (inclusive of Milestones that are critical on the critical path or noted as critical to the City) as Liquidated Damages and not as a penalty or forfeiture. In the event Liquidated Damages are not paid, the Contractor further agrees that the City may deduct such amount thereof from any money due or that may become due the Contractor under the Contract (See Article 9.6 and 2.2 of the General Conditions).
ARTICLE 4 - CONTRACT PRICE: The City shall pay to the Contractor as full consideration for the faithful performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, the sum of One Hundred Eighty Four Thousand DOLLARS ($ 184,000), said sum being the total amount stipulated in the Bid Contractor submitted. Payment shall be made as set forth in the General Conditions.
Should any Change Order result in an increase in the Contract Price, the cost of such Change Order shall be agreed to in advance by the Contractor and the City, subject to the monetary limitations set forth in Public Contract Code section 20118.4. In the event that the Contractor proceeds with a Change in work without an agreement between the City and Contractor regarding the cost of a Change Order, the Contractor waives any Claim of additional compensation for such additional work.
ARTICLE 5 - HOLD HARMLESS AGREEMENT: Contractor shall defend, indemnify and hold harmless City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from all liabilities, claims, actions, liens, judgments, demands, damages, losses, costs or expenses of any kind arising from death, personal injury, property damage or other cause based or asserted upon any act, omission, or breach connected with or arising from the progress of Work or performance of service under this Agreement or the Contract Documents. As part of this indemnity, Contractor shall protect and defend, at its own expense, City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from any legal action including attorney’s fees or other proceeding based upon such act, omission, breach or as otherwise required by this Article.
Furthermore, Contractor agrees to and does hereby defend, indemnify and hold harmless City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from every claim or demand made, and every liability, loss, damage, expense or attorney’s fees of any nature whatsoever, which may be incurred by reason of:
(a) Liability for (1) death or bodily injury to persons; (2) damage or injury to, loss (including theft), or loss of use of, any property; (3) any failure or alleged failure to comply with any provision of law or the Contract Documents; or (4) any other loss, damage or expense, sustained by any person, firm or corporation or in connection with the Work called for in this Agreement or the Contract Documents, except for liability resulting from the sole or active negligence, or the willful misconduct of the City. (b) Any bodily injury to or death of persons or damage to property caused by any act, omission or breach of Contractor or any person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages or injury to or death of persons, loss (including theft) or loss of use of any property, sustained by any person, firm or corporation, including the City, Redlands Regular Meeting of 12/16/25 988 of 1055
arising out of or in any way connected with Work covered by this Agreement or the Contract Documents, whether said injury or damage occurs either on or off City property, but not for any loss, injury, death or damages caused by the sole or active negligence or willful misconduct of the City. (c) Any dispute between Contractor and Contractor’s subcontractors/supplies/ Sureties, including, but not limited to, any failure or alleged failure of the Contractor (or any person hired or employed directly or indirectly by the Contractor) to pay any Subcontractor or Materialman of any tier or any other person employed in connection with the Work and/or filing of any stop notice or mechanic’s lien claims.
Contractor, at its own expense, cost, and risk, shall defend any and all claims, actions, suits, or other proceedings that may be brought or instituted against the City, its officers, agents or employees, on account of or founded upon any cause, damage, or injury identified herein Article 5 and shall pay or satisfy any judgment that may be rendered against the City, its officers, agents or employees in any action, suit or other proceedings as a result thereof.
The Contractor’s and Subcontractors’ obligation to defend, indemnify and hold harmless the City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors hereunder shall include, without limitation, any and all claims, damages, and costs for the following: (1) any damages or injury to or death of any person, and damage or injury to, loss (including theft), or loss of use of, any property; (2) breach of any warranty, express or implied; (3) failure of the Contractor or Subcontractors to comply with any applicable governmental law, rule, regulation, or other requirement; (4) products installed in or used in connection with the Work; and (5) any claims of violation of the Americans with Disabilities Act (“ADA”).
ARTICLE 6 - PROVISIONS REQUIRED BY LAW: Each and every provision of law and clause required to be inserted in this Contract shall be deemed to be inserted herein, and this Contract shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted or is not inserted correctly, then upon application of either party the Contract shall forthwith be physically amended to make such insertion or correction.
ARTICLE 7 - COMPONENT PARTS OF THE CONTRACT: The Contract entered into by this Agreement consists of the following Contract Documents, all of which are component parts of the Contract as if herein set out in full or attached hereto:
Notice Inviting Bids
Instructions to Bidders
Designation of Subcontractors
Non-Collusion Declaration
Bid Guarantee Form
Bid Bond
Bid Form
Contractor’s Certificate Regarding Worker’s Compensation Acknowledgment of Bidding Practices Regarding Indemnity Agreement Form
Payment Bond
Performance Bond
Guarantee
Escrow Agreement for Security Deposit In Lieu of Retention Workers’ Compensation/Employers Liability Endorsement
General Liability Endorsement
Redlands Regular Meeting of 12/16/25 989 of 1055
Automobile Liability Endorsement
Contractor’s Certificate Regarding Drug-Free Workplace
Contractor’s Certificate Regarding Alcohol and Tobacco
General Conditions
Supplementary General Conditions
Specifications
All Addenda as Issued
Drawings/Plans
Substitution Request Form
Requirements, Reports and/or Documents in the Project Manual or Other Documents Issued to Bidders Trade Scope of Work Summary
All of the above named Contract Documents are intended to be complementary. Work required by one of the above named Contract Documents and not by others shall be done as if required by all.
ARTICLE 8 - PREVAILING WAGES: Wage rates for this Project shall be in accordance with the general prevailing rate of holiday and overtime work in the locality in which the work is to be performed for each craft, classification, or type of work needed to execute the Contract as determined by the Director of the Department of Industrial Relations. Copies of schedules of rates so determined by the Director of the Department of Industrial Relations are on file at the administrative office of the City and are also available from the Director of the Department of Industrial Relations. Monitoring and enforcement of the prevailing wage laws and related requirements will be performed by the Labor Commissioner/ Department of Labor Standards Enforcement (DLSE).
The following are hereby referenced and made a part of this Agreement and Contractor stipulates to the provisions contained therein.
1. Chapter 1 of Part 7 of Division 2 of the Labor Code (Section 1720 et seq.)
2. California Code of Regulations, Title 8, Chapter 8, Subchapters 3 through 6 (Section 16000 et seq.)
ARTICLE 9 - RECORD AUDIT: In accordance with Government Code section 8546.7(and Davis Bacon, if applicable) and Article 13.11 of the General Conditions, records of both the City and the Contractor shall be subject to examination and audit for a period of five (5) years after a Final Retention Payment or the Recording of a Notice of Completion, whichever occurs first.
ARTICLE 10 - CONTRACTOR’S LICENSE: The Contractor must possess throughout the Project a Class as specified in the Notice Inviting Bids, Contractor’s License, issued by the State of California, which must be current and in good standing.
Redlands Regular Meeting of 12/16/25 990 of 1055
IN WITNESS WHEREOF, this Agreement has been duly executed by the above named parties, on the day and year first above written.
City of Redlands CONTRACTOR:
By:
Typed or Printed Name
Dated:
Title
Signature
Type or Printed Name
Title (Authorized Officers or Agents)
Signature
Redlands Regular Meeting of 12/16/25 991 of 1055
AGREEMENT FORM
Bid Category No. 06
THIS AGREEMENT, entered into this_16th_ day of_December_, 2025 in the San Bernardino County of the State of California, by and between the CITY OF REDLANDS, hereinafter called the “City”, and McKernan Inc. , hereinafter called the “Contractor”. Contractor acknowledges that this Project is being awarded in accordance with the Uniform Public Construction Cost Accounting (“UPCCAA”) set forth in Public Contract Code section 22000 et seq. Bidders shall comply with any requirements set forth in the UPCCAA including all guidelines and requirements in the current California Uniform Construction Cost Accounting Commission Cost Accounting Policies and Procedures Manual.
Contractor shall cooperate with the City and provide any requested information or documents as requested by the City to comply with the UPCCAA including, but not limited to, all Project cost data, invoices, accounting records, payroll records, etc.
WITNESSETH that the City and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1 - SCOPE OF WORK: The Contractor shall furnish all labor, materials, equipment, tools, and utility and transportation services, and perform and complete all work required in connection with FCS20251017TS & City Hall Renovation (“Project”) in strict accordance with the Contract Documents enumerated in Article 7 below. The Contractor shall be liable to the City for any damages arising as a result of a failure to comply with that obligation, and the Contractor shall not be excused with respect to any failure to comply by an act or omission of the Construction Manager, Architect, Engineer, Inspector, City, or representative of any of them, unless such act or omission actually prevents the Contractor from fully complying with the Contract Documents and the Contractor protests, in accordance with the Contract Documents, that the act or omission is preventing the Contractor from fully complying with the Contract Documents. Such protest shall not be effective unless reduced to writing and filed with the City office within seven (7) days of the date of occurrence of such act or omission preventing the Contractor from fully complying with the Contract Documents.
ARTICLE 2 - TIME OF COMPLETION: The City may give notice to proceed within ninety (90) days of the award of the bid by the City. Once the Contractor has received a notice to proceed, the Contractor shall reach Substantial Completion (See Article 1.1.47) of the Work within Three Hundred Thirty-two (332) calendar days from the start of construction receipt. This shall be called Contract Time. (See Article 8). It is expressly understood that time is of the essence.
Contractor has thoroughly studied the Project and has satisfied itself that the time period(s) for this Project was adequate for the timely and proper completion of submittal, procurement and the Project within each milestone and within the Contract time.
In the event that the City desires to postpone giving the notice to proceed beyond this ninety (90) day period, it is expressly understood that with reasonable notice to the Contractor, giving the notice to proceed may be postponed by the City. It is further expressly understood by the Contractor, that the Contractor shall not be entitled to any claim of additional compensation as a result of the City’s postponement of giving the notice to proceed.
If the Contractor believes that a postponement will cause hardship to it, the Contractor may terminate the Contract with written notice to the City within ten (10) days after receipt by the Contractor of the City’s notice of postponement. It is further understood by the Contractor that in the event that the Contractor terminates the Contract as a result of postponement by the City, the City shall only be obligated Redlands Regular Meeting of 12/16/25 992 of 1055
to pay the Contractor for the work performed by the Contractor at the time of notification of postponement.
Should the Contractor terminate the Contract as a result of a notice of postponement, the City shall have the authority to award the Contract to the next lowest responsible bidder.
ARTICLE 3 - LIQUIDATED DAMAGES: It being impracticable and infeasible to determine the amount of actual damage, it is agreed that the Contractor will pay the City the sum specified in the Supplementary General Conditions per calendar day for each and every day of delay beyond the Contract Time set forth in Article 2 of this Agreement (inclusive of Milestones that are critical on the critical path or noted as critical to the City) as Liquidated Damages and not as a penalty or forfeiture. In the event Liquidated Damages are not paid, the Contractor further agrees that the City may deduct such amount thereof from any money due or that may become due the Contractor under the Contract (See Article 9.6 and 2.2 of the General Conditions).
ARTICLE 4 - CONTRACT PRICE: The City shall pay to the Contractor as full consideration for the faithful performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, the sum of Five Hundred Eighty Three Thousand One Hundred Five DOLLARS ($ 583,105), said sum being the total amount stipulated in the Bid Contractor submitted. Payment shall be made as set forth in the General Conditions.
Should any Change Order result in an increase in the Contract Price, the cost of such Change Order shall be agreed to in advance by the Contractor and the City, subject to the monetary limitations set forth in Public Contract Code section 20118.4. In the event that the Contractor proceeds with a Change in work without an agreement between the City and Contractor regarding the cost of a Change Order, the Contractor waives any Claim of additional compensation for such additional work.
ARTICLE 5 - HOLD HARMLESS AGREEMENT: Contractor shall defend, indemnify and hold harmless City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from all liabilities, claims, actions, liens, judgments, demands, damages, losses, costs or expenses of any kind arising from death, personal injury, property damage or other cause based or asserted upon any act, omission, or breach connected with or arising from the progress of Work or performance of service under this Agreement or the Contract Documents. As part of this indemnity, Contractor shall protect and defend, at its own expense, City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from any legal action including attorney’s fees or other proceeding based upon such act, omission, breach or as otherwise required by this Article.
Furthermore, Contractor agrees to and does hereby defend, indemnify and hold harmless City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from every claim or demand made, and every liability, loss, damage, expense or attorney’s fees of any nature whatsoever, which may be incurred by reason of:
(a) Liability for (1) death or bodily injury to persons; (2) damage or injury to, loss (including theft), or loss of use of, any property; (3) any failure or alleged failure to comply with any provision of law or the Contract Documents; or (4) any other loss, damage or expense, sustained by any person, firm or corporation or in connection with the Work called for in this Agreement or the Contract Documents, except for liability resulting from the sole or active negligence, or the willful misconduct of the City. (b) Any bodily injury to or death of persons or damage to property caused by any act, omission or breach of Contractor or any person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages or injury to or death of persons, loss (including theft) or loss of use of any property, sustained by any person, firm or corporation, including the City, Redlands Regular Meeting of 12/16/25 993 of 1055
arising out of or in any way connected with Work covered by this Agreement or the Contract Documents, whether said injury or damage occurs either on or off City property, but not for any loss, injury, death or damages caused by the sole or active negligence or willful misconduct of the City. (c) Any dispute between Contractor and Contractor’s subcontractors/supplies/ Sureties, including, but not limited to, any failure or alleged failure of the Contractor (or any person hired or employed directly or indirectly by the Contractor) to pay any Subcontractor or Materialman of any tier or any other person employed in connection with the Work and/or filing of any stop notice or mechanic’s lien claims.
Contractor, at its own expense, cost, and risk, shall defend any and all claims, actions, suits, or other proceedings that may be brought or instituted against the City, its officers, agents or employees, on account of or founded upon any cause, damage, or injury identified herein Article 5 and shall pay or satisfy any judgment that may be rendered against the City, its officers, agents or employees in any action, suit or other proceedings as a result thereof.
The Contractor’s and Subcontractors’ obligation to defend, indemnify and hold harmless the City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors hereunder shall include, without limitation, any and all claims, damages, and costs for the following: (1) any damages or injury to or death of any person, and damage or injury to, loss (including theft), or loss of use of, any property; (2) breach of any warranty, express or implied; (3) failure of the Contractor or Subcontractors to comply with any applicable governmental law, rule, regulation, or other requirement; (4) products installed in or used in connection with the Work; and (5) any claims of violation of the Americans with Disabilities Act (“ADA”).
ARTICLE 6 - PROVISIONS REQUIRED BY LAW: Each and every provision of law and clause required to be inserted in this Contract shall be deemed to be inserted herein, and this Contract shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted or is not inserted correctly, then upon application of either party the Contract shall forthwith be physically amended to make such insertion or correction.
ARTICLE 7 - COMPONENT PARTS OF THE CONTRACT: The Contract entered into by this Agreement consists of the following Contract Documents, all of which are component parts of the Contract as if herein set out in full or attached hereto:
Notice Inviting Bids
Instructions to Bidders
Designation of Subcontractors
Non-Collusion Declaration
Bid Guarantee Form
Bid Bond
Bid Form
Contractor’s Certificate Regarding Worker’s Compensation Acknowledgment of Bidding Practices Regarding Indemnity Agreement Form
Payment Bond
Performance Bond
Guarantee
Escrow Agreement for Security Deposit In Lieu of Retention Workers’ Compensation/Employers Liability Endorsement
General Liability Endorsement
Redlands Regular Meeting of 12/16/25 994 of 1055
Automobile Liability Endorsement
Contractor’s Certificate Regarding Drug-Free Workplace
Contractor’s Certificate Regarding Alcohol and Tobacco
General Conditions
Supplementary General Conditions
Specifications
All Addenda as Issued
Drawings/Plans
Substitution Request Form
Requirements, Reports and/or Documents in the Project Manual or Other Documents Issued to Bidders Trade Scope of Work Summary
All of the above named Contract Documents are intended to be complementary. Work required by one of the above named Contract Documents and not by others shall be done as if required by all.
ARTICLE 8 - PREVAILING WAGES: Wage rates for this Project shall be in accordance with the general prevailing rate of holiday and overtime work in the locality in which the work is to be performed for each craft, classification, or type of work needed to execute the Contract as determined by the Director of the Department of Industrial Relations. Copies of schedules of rates so determined by the Director of the Department of Industrial Relations are on file at the administrative office of the City and are also available from the Director of the Department of Industrial Relations. Monitoring and enforcement of the prevailing wage laws and related requirements will be performed by the Labor Commissioner/ Department of Labor Standards Enforcement (DLSE).
The following are hereby referenced and made a part of this Agreement and Contractor stipulates to the provisions contained therein.
1. Chapter 1 of Part 7 of Division 2 of the Labor Code (Section 1720 et seq.)
2. California Code of Regulations, Title 8, Chapter 8, Subchapters 3 through 6 (Section 16000 et seq.)
ARTICLE 9 - RECORD AUDIT: In accordance with Government Code section 8546.7(and Davis Bacon, if applicable) and Article 13.11 of the General Conditions, records of both the City and the Contractor shall be subject to examination and audit for a period of five (5) years after a Final Retention Payment or the Recording of a Notice of Completion, whichever occurs first.
ARTICLE 10 - CONTRACTOR’S LICENSE: The Contractor must possess throughout the Project a Class as specified in the Notice Inviting Bids, Contractor’s License, issued by the State of California, which must be current and in good standing.
Redlands Regular Meeting of 12/16/25 995 of 1055
IN WITNESS WHEREOF, this Agreement has been duly executed by the above named parties, on the day and year first above written.
City of Redlands CONTRACTOR:
By:
Typed or Printed Name
Dated:
Title
Signature
Type or Printed Name
Title (Authorized Officers or Agents)
Signature
Redlands Regular Meeting of 12/16/25 996 of 1055
AGREEMENT FORM
Bid Category No. 07
THIS AGREEMENT, entered into this_16th_ day of_December_, 2025 in the San Bernardino County of the State of California, by and between the CITY OF REDLANDS, hereinafter called the “City”, and Superior Wall Systems, Inc , hereinafter called the “Contractor”. Contractor acknowledges that this Project is being awarded in accordance with the Uniform Public Construction Cost Accounting (“UPCCAA”) set forth in Public Contract Code section 22000 et seq. Bidders shall comply with any requirements set forth in the UPCCAA including all guidelines and requirements in the current California Uniform Construction Cost Accounting Commission Cost Accounting Policies and Procedures Manual.
Contractor shall cooperate with the City and provide any requested information or documents as requested by the City to comply with the UPCCAA including, but not limited to, all Project cost data, invoices, accounting records, payroll records, etc.
WITNESSETH that the City and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1 - SCOPE OF WORK: The Contractor shall furnish all labor, materials, equipment, tools, and utility and transportation services, and perform and complete all work required in connection with FCS20251017TS & City Hall Renovation (“Project”) in strict accordance with the Contract Documents enumerated in Article 7 below. The Contractor shall be liable to the City for any damages arising as a result of a failure to comply with that obligation, and the Contractor shall not be excused with respect to any failure to comply by an act or omission of the Construction Manager, Architect, Engineer, Inspector, City, or representative of any of them, unless such act or omission actually prevents the Contractor from fully complying with the Contract Documents and the Contractor protests, in accordance with the Contract Documents, that the act or omission is preventing the Contractor from fully complying with the Contract Documents. Such protest shall not be effective unless reduced to writing and filed with the City office within seven (7) days of the date of occurrence of such act or omission preventing the Contractor from fully complying with the Contract Documents.
ARTICLE 2 - TIME OF COMPLETION: The City may give notice to proceed within ninety (90) days of the award of the bid by the City. Once the Contractor has received a notice to proceed, the Contractor shall reach Substantial Completion (See Article 1.1.47) of the Work within Three Hundred Thirty-two (332) calendar days from the start of construction receipt. This shall be called Contract Time. (See Article 8). It is expressly understood that time is of the essence.
Contractor has thoroughly studied the Project and has satisfied itself that the time period(s) for this Project was adequate for the timely and proper completion of submittal, procurement and the Project within each milestone and within the Contract time.
In the event that the City desires to postpone giving the notice to proceed beyond this ninety (90) day period, it is expressly understood that with reasonable notice to the Contractor, giving the notice to proceed may be postponed by the City. It is further expressly understood by the Contractor, that the Contractor shall not be entitled to any claim of additional compensation as a result of the City’s postponement of giving the notice to proceed.
If the Contractor believes that a postponement will cause hardship to it, the Contractor may terminate the Contract with written notice to the City within ten (10) days after receipt by the Contractor of the City’s notice of postponement. It is further understood by the Contractor that in the event that the Contractor terminates the Contract as a result of postponement by the City, the City shall only be obligated Redlands Regular Meeting of 12/16/25 997 of 1055
to pay the Contractor for the work performed by the Contractor at the time of notification of postponement.
Should the Contractor terminate the Contract as a result of a notice of postponement, the City shall have the authority to award the Contract to the next lowest responsible bidder.
ARTICLE 3 - LIQUIDATED DAMAGES: It being impracticable and infeasible to determine the amount of actual damage, it is agreed that the Contractor will pay the City the sum specified in the Supplementary General Conditions per calendar day for each and every day of delay beyond the Contract Time set forth in Article 2 of this Agreement (inclusive of Milestones that are critical on the critical path or noted as critical to the City) as Liquidated Damages and not as a penalty or forfeiture. In the event Liquidated Damages are not paid, the Contractor further agrees that the City may deduct such amount thereof from any money due or that may become due the Contractor under the Contract (See Article 9.6 and 2.2 of the General Conditions).
ARTICLE 4 - CONTRACT PRICE: The City shall pay to the Contractor as full consideration for the faithful performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, the sum of One Million Two Hundred Ninety Six Thousand Five Hundred Eighty Four DOLLARS ($ 1,296,584), said sum being the total amount stipulated in the Bid Contractor submitted.
Payment shall be made as set forth in the General Conditions.
Should any Change Order result in an increase in the Contract Price, the cost of such Change Order shall be agreed to in advance by the Contractor and the City, subject to the monetary limitations set forth in Public Contract Code section 20118.4. In the event that the Contractor proceeds with a Change in work without an agreement between the City and Contractor regarding the cost of a Change Order, the Contractor waives any Claim of additional compensation for such additional work.
ARTICLE 5 - HOLD HARMLESS AGREEMENT: Contractor shall defend, indemnify and hold harmless City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from all liabilities, claims, actions, liens, judgments, demands, damages, losses, costs or expenses of any kind arising from death, personal injury, property damage or other cause based or asserted upon any act, omission, or breach connected with or arising from the progress of Work or performance of service under this Agreement or the Contract Documents. As part of this indemnity, Contractor shall protect and defend, at its own expense, City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from any legal action including attorney’s fees or other proceeding based upon such act, omission, breach or as otherwise required by this Article.
Furthermore, Contractor agrees to and does hereby defend, indemnify and hold harmless City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from every claim or demand made, and every liability, loss, damage, expense or attorney’s fees of any nature whatsoever, which may be incurred by reason of:
(a) Liability for (1) death or bodily injury to persons; (2) damage or injury to, loss (including theft), or loss of use of, any property; (3) any failure or alleged failure to comply with any provision of law or the Contract Documents; or (4) any other loss, damage or expense, sustained by any person, firm or corporation or in connection with the Work called for in this Agreement or the Contract Documents, except for liability resulting from the sole or active negligence, or the willful misconduct of the City. (b) Any bodily injury to or death of persons or damage to property caused by any act, omission or breach of Contractor or any person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages or injury to or death of persons, loss (including theft) or loss of use of any property, sustained by any person, firm or corporation, including the City, Redlands Regular Meeting of 12/16/25 998 of 1055
arising out of or in any way connected with Work covered by this Agreement or the Contract Documents, whether said injury or damage occurs either on or off City property, but not for any loss, injury, death or damages caused by the sole or active negligence or willful misconduct of the City. (c) Any dispute between Contractor and Contractor’s subcontractors/supplies/ Sureties, including, but not limited to, any failure or alleged failure of the Contractor (or any person hired or employed directly or indirectly by the Contractor) to pay any Subcontractor or Materialman of any tier or any other person employed in connection with the Work and/or filing of any stop notice or mechanic’s lien claims.
Contractor, at its own expense, cost, and risk, shall defend any and all claims, actions, suits, or other proceedings that may be brought or instituted against the City, its officers, agents or employees, on account of or founded upon any cause, damage, or injury identified herein Article 5 and shall pay or satisfy any judgment that may be rendered against the City, its officers, agents or employees in any action, suit or other proceedings as a result thereof.
The Contractor’s and Subcontractors’ obligation to defend, indemnify and hold harmless the City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors hereunder shall include, without limitation, any and all claims, damages, and costs for the following: (1) any damages or injury to or death of any person, and damage or injury to, loss (including theft), or loss of use of, any property; (2) breach of any warranty, express or implied; (3) failure of the Contractor or Subcontractors to comply with any applicable governmental law, rule, regulation, or other requirement; (4) products installed in or used in connection with the Work; and (5) any claims of violation of the Americans with Disabilities Act (“ADA”).
ARTICLE 6 - PROVISIONS REQUIRED BY LAW: Each and every provision of law and clause required to be inserted in this Contract shall be deemed to be inserted herein, and this Contract shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted or is not inserted correctly, then upon application of either party the Contract shall forthwith be physically amended to make such insertion or correction.
ARTICLE 7 - COMPONENT PARTS OF THE CONTRACT: The Contract entered into by this Agreement consists of the following Contract Documents, all of which are component parts of the Contract as if herein set out in full or attached hereto:
Notice Inviting Bids
Instructions to Bidders
Designation of Subcontractors
Non-Collusion Declaration
Bid Guarantee Form
Bid Bond
Bid Form
Contractor’s Certificate Regarding Worker’s Compensation Acknowledgment of Bidding Practices Regarding Indemnity Agreement Form
Payment Bond
Performance Bond
Guarantee
Escrow Agreement for Security Deposit In Lieu of Retention Workers’ Compensation/Employers Liability Endorsement
General Liability Endorsement
Redlands Regular Meeting of 12/16/25 999 of 1055
Automobile Liability Endorsement
Contractor’s Certificate Regarding Drug-Free Workplace
Contractor’s Certificate Regarding Alcohol and Tobacco
General Conditions
Supplementary General Conditions
Specifications
All Addenda as Issued
Drawings/Plans
Substitution Request Form
Requirements, Reports and/or Documents in the Project Manual or Other Documents Issued to Bidders Trade Scope of Work Summary
All of the above named Contract Documents are intended to be complementary. Work required by one of the above named Contract Documents and not by others shall be done as if required by all.
ARTICLE 8 - PREVAILING WAGES: Wage rates for this Project shall be in accordance with the general prevailing rate of holiday and overtime work in the locality in which the work is to be performed for each craft, classification, or type of work needed to execute the Contract as determined by the Director of the Department of Industrial Relations. Copies of schedules of rates so determined by the Director of the Department of Industrial Relations are on file at the administrative office of the City and are also available from the Director of the Department of Industrial Relations. Monitoring and enforcement of the prevailing wage laws and related requirements will be performed by the Labor Commissioner/ Department of Labor Standards Enforcement (DLSE).
The following are hereby referenced and made a part of this Agreement and Contractor stipulates to the provisions contained therein.
1. Chapter 1 of Part 7 of Division 2 of the Labor Code (Section 1720 et seq.)
2. California Code of Regulations, Title 8, Chapter 8, Subchapters 3 through 6 (Section 16000 et seq.)
ARTICLE 9 - RECORD AUDIT: In accordance with Government Code section 8546.7(and Davis Bacon, if applicable) and Article 13.11 of the General Conditions, records of both the City and the Contractor shall be subject to examination and audit for a period of five (5) years after a Final Retention Payment or the Recording of a Notice of Completion, whichever occurs first.
ARTICLE 10 - CONTRACTOR’S LICENSE: The Contractor must possess throughout the Project a Class as specified in the Notice Inviting Bids, Contractor’s License, issued by the State of California, which must be current and in good standing.
Redlands Regular Meeting of 12/16/25 1000 of 1055
IN WITNESS WHEREOF, this Agreement has been duly executed by the above named parties, on the day and year first above written.
City of Redlands CONTRACTOR:
By:
Typed or Printed Name
Dated:
Title
Signature
Type or Printed Name
Title (Authorized Officers or Agents)
Signature
Redlands Regular Meeting of 12/16/25 1001 of 1055
AGREEMENT FORM
Bid Category No. 08
THIS AGREEMENT, entered into this_16th_ day of_December_, 2025 in the San Bernardino County of the State of California, by and between the CITY OF REDLANDS, hereinafter called the “City”, and Southcoast Acoustical Interiors, Inc , hereinafter called the “Contractor”. Contractor acknowledges that this Project is being awarded in accordance with the Uniform Public Construction Cost Accounting (“UPCCAA”) set forth in Public Contract Code section 22000 et seq. Bidders shall comply with any requirements set forth in the UPCCAA including all guidelines and requirements in the current California Uniform Construction Cost Accounting Commission Cost Accounting Policies and Procedures Manual. Contractor shall cooperate with the City and provide any requested information or documents as requested by the City to comply with the UPCCAA including, but not limited to, all Project cost data, invoices, accounting records, payroll records, etc.
WITNESSETH that the City and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1 - SCOPE OF WORK: The Contractor shall furnish all labor, materials, equipment, tools, and utility and transportation services, and perform and complete all work required in connection with FCS20251017TS & City Hall Renovation (“Project”) in strict accordance with the Contract Documents enumerated in Article 7 below. The Contractor shall be liable to the City for any damages arising as a result of a failure to comply with that obligation, and the Contractor shall not be excused with respect to any failure to comply by an act or omission of the Construction Manager, Architect, Engineer, Inspector, City, or representative of any of them, unless such act or omission actually prevents the Contractor from fully complying with the Contract Documents and the Contractor protests, in accordance with the Contract Documents, that the act or omission is preventing the Contractor from fully complying with the Contract Documents. Such protest shall not be effective unless reduced to writing and filed with the City office within seven (7) days of the date of occurrence of such act or omission preventing the Contractor from fully complying with the Contract Documents.
ARTICLE 2 - TIME OF COMPLETION: The City may give notice to proceed within ninety (90) days of the award of the bid by the City. Once the Contractor has received a notice to proceed, the Contractor shall reach Substantial Completion (See Article 1.1.47) of the Work within Three Hundred Thirty-two (332) calendar days from the start of construction receipt. This shall be called Contract Time. (See Article 8). It is expressly understood that time is of the essence.
Contractor has thoroughly studied the Project and has satisfied itself that the time period(s) for this Project was adequate for the timely and proper completion of submittal, procurement and the Project within each milestone and within the Contract time.
In the event that the City desires to postpone giving the notice to proceed beyond this ninety (90) day period, it is expressly understood that with reasonable notice to the Contractor, giving the notice to proceed may be postponed by the City. It is further expressly understood by the Contractor, that the Contractor shall not be entitled to any claim of additional compensation as a result of the City’s postponement of giving the notice to proceed.
If the Contractor believes that a postponement will cause hardship to it, the Contractor may terminate the Contract with written notice to the City within ten (10) days after receipt by the Contractor of the City’s notice of postponement. It is further understood by the Contractor that in the event that the Contractor terminates the Contract as a result of postponement by the City, the City shall only be obligated Redlands Regular Meeting of 12/16/25 1002 of 1055
to pay the Contractor for the work performed by the Contractor at the time of notification of postponement.
Should the Contractor terminate the Contract as a result of a notice of postponement, the City shall have the authority to award the Contract to the next lowest responsible bidder.
ARTICLE 3 - LIQUIDATED DAMAGES: It being impracticable and infeasible to determine the amount of actual damage, it is agreed that the Contractor will pay the City the sum specified in the Supplementary General Conditions per calendar day for each and every day of delay beyond the Contract Time set forth in Article 2 of this Agreement (inclusive of Milestones that are critical on the critical path or noted as critical to the City) as Liquidated Damages and not as a penalty or forfeiture. In the event Liquidated Damages are not paid, the Contractor further agrees that the City may deduct such amount thereof from any money due or that may become due the Contractor under the Contract (See Article 9.6 and 2.2 of the General Conditions).
ARTICLE 4 - CONTRACT PRICE: The City shall pay to the Contractor as full consideration for the faithful performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, the sum of Four Hundred Eighteen Thousand Six Hundred Fifty DOLLARS ($ 418,650), said sum being the total amount stipulated in the Bid Contractor submitted. Payment shall be made as set forth in the General Conditions.
Should any Change Order result in an increase in the Contract Price, the cost of such Change Order shall be agreed to in advance by the Contractor and the City, subject to the monetary limitations set forth in Public Contract Code section 20118.4. In the event that the Contractor proceeds with a Change in work without an agreement between the City and Contractor regarding the cost of a Change Order, the Contractor waives any Claim of additional compensation for such additional work.
ARTICLE 5 - HOLD HARMLESS AGREEMENT: Contractor shall defend, indemnify and hold harmless City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from all liabilities, claims, actions, liens, judgments, demands, damages, losses, costs or expenses of any kind arising from death, personal injury, property damage or other cause based or asserted upon any act, omission, or breach connected with or arising from the progress of Work or performance of service under this Agreement or the Contract Documents. As part of this indemnity, Contractor shall protect and defend, at its own expense, City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from any legal action including attorney’s fees or other proceeding based upon such act, omission, breach or as otherwise required by this Article.
Furthermore, Contractor agrees to and does hereby defend, indemnify and hold harmless City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from every claim or demand made, and every liability, loss, damage, expense or attorney’s fees of any nature whatsoever, which may be incurred by reason of:
(a) Liability for (1) death or bodily injury to persons; (2) damage or injury to, loss (including theft), or loss of use of, any property; (3) any failure or alleged failure to comply with any provision of law or the Contract Documents; or (4) any other loss, damage or expense, sustained by any person, firm or corporation or in connection with the Work called for in this Agreement or the Contract Documents, except for liability resulting from the sole or active negligence, or the willful misconduct of the City. (b) Any bodily injury to or death of persons or damage to property caused by any act, omission or breach of Contractor or any person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages or injury to or death of persons, loss (including theft) or loss of use of any property, sustained by any person, firm or corporation, including the City, Redlands Regular Meeting of 12/16/25 1003 of 1055
arising out of or in any way connected with Work covered by this Agreement or the Contract Documents, whether said injury or damage occurs either on or off City property, but not for any loss, injury, death or damages caused by the sole or active negligence or willful misconduct of the City. (c) Any dispute between Contractor and Contractor’s subcontractors/supplies/ Sureties, including, but not limited to, any failure or alleged failure of the Contractor (or any person hired or employed directly or indirectly by the Contractor) to pay any Subcontractor or Materialman of any tier or any other person employed in connection with the Work and/or filing of any stop notice or mechanic’s lien claims.
Contractor, at its own expense, cost, and risk, shall defend any and all claims, actions, suits, or other proceedings that may be brought or instituted against the City, its officers, agents or employees, on account of or founded upon any cause, damage, or injury identified herein Article 5 and shall pay or satisfy any judgment that may be rendered against the City, its officers, agents or employees in any action, suit or other proceedings as a result thereof.
The Contractor’s and Subcontractors’ obligation to defend, indemnify and hold harmless the City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors hereunder shall include, without limitation, any and all claims, damages, and costs for the following: (1) any damages or injury to or death of any person, and damage or injury to, loss (including theft), or loss of use of, any property; (2) breach of any warranty, express or implied; (3) failure of the Contractor or Subcontractors to comply with any applicable governmental law, rule, regulation, or other requirement; (4) products installed in or used in connection with the Work; and (5) any claims of violation of the Americans with Disabilities Act (“ADA”).
ARTICLE 6 - PROVISIONS REQUIRED BY LAW: Each and every provision of law and clause required to be inserted in this Contract shall be deemed to be inserted herein, and this Contract shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted or is not inserted correctly, then upon application of either party the Contract shall forthwith be physically amended to make such insertion or correction.
ARTICLE 7 - COMPONENT PARTS OF THE CONTRACT: The Contract entered into by this Agreement consists of the following Contract Documents, all of which are component parts of the Contract as if herein set out in full or attached hereto:
Notice Inviting Bids
Instructions to Bidders
Designation of Subcontractors
Non-Collusion Declaration
Bid Guarantee Form
Bid Bond
Bid Form
Contractor’s Certificate Regarding Worker’s Compensation Acknowledgment of Bidding Practices Regarding Indemnity Agreement Form
Payment Bond
Performance Bond
Guarantee
Escrow Agreement for Security Deposit In Lieu of Retention Workers’ Compensation/Employers Liability Endorsement
General Liability Endorsement
Redlands Regular Meeting of 12/16/25 1004 of 1055
Automobile Liability Endorsement
Contractor’s Certificate Regarding Drug-Free Workplace
Contractor’s Certificate Regarding Alcohol and Tobacco
General Conditions
Supplementary General Conditions
Specifications
All Addenda as Issued
Drawings/Plans
Substitution Request Form
Requirements, Reports and/or Documents in the Project Manual or Other Documents Issued to Bidders Trade Scope of Work Summary
All of the above named Contract Documents are intended to be complementary. Work required by one of the above named Contract Documents and not by others shall be done as if required by all.
ARTICLE 8 - PREVAILING WAGES: Wage rates for this Project shall be in accordance with the general prevailing rate of holiday and overtime work in the locality in which the work is to be performed for each craft, classification, or type of work needed to execute the Contract as determined by the Director of the Department of Industrial Relations. Copies of schedules of rates so determined by the Director of the Department of Industrial Relations are on file at the administrative office of the City and are also available from the Director of the Department of Industrial Relations. Monitoring and enforcement of the prevailing wage laws and related requirements will be performed by the Labor Commissioner/ Department of Labor Standards Enforcement (DLSE).
The following are hereby referenced and made a part of this Agreement and Contractor stipulates to the provisions contained therein.
1. Chapter 1 of Part 7 of Division 2 of the Labor Code (Section 1720 et seq.)
2. California Code of Regulations, Title 8, Chapter 8, Subchapters 3 through 6 (Section 16000 et seq.)
ARTICLE 9 - RECORD AUDIT: In accordance with Government Code section 8546.7(and Davis Bacon, if applicable) and Article 13.11 of the General Conditions, records of both the City and the Contractor shall be subject to examination and audit for a period of five (5) years after a Final Retention Payment or the Recording of a Notice of Completion, whichever occurs first.
ARTICLE 10 - CONTRACTOR’S LICENSE: The Contractor must possess throughout the Project a Class as specified in the Notice Inviting Bids, Contractor’s License, issued by the State of California, which must be current and in good standing.
Redlands Regular Meeting of 12/16/25 1005 of 1055
IN WITNESS WHEREOF, this Agreement has been duly executed by the above named parties, on the day and year first above written.
City of Redlands CONTRACTOR:
By:
Typed or Printed Name
Dated:
Title
Signature
Type or Printed Name
Title (Authorized Officers or Agents)
Signature
Redlands Regular Meeting of 12/16/25 1006 of 1055
AGREEMENT FORM
Bid Category No. 09
THIS AGREEMENT, entered into this_16th_ day of_December_, 2025 in the San Bernardino County of the State of California, by and between the CITY OF REDLANDS, hereinafter called the “City”, and Perfection Pro Contractors, a California Corporation, hereinafter called the “Contractor”. Contractor acknowledges that this Project is being awarded in accordance with the Uniform Public Construction Cost Accounting (“UPCCAA”) set forth in Public Contract Code section 22000 et seq. Bidders shall comply with any requirements set forth in the UPCCAA including all guidelines and requirements in the current California Uniform Construction Cost Accounting Commission Cost Accounting Policies and Procedures Manual. Contractor shall cooperate with the City and provide any requested information or documents as requested by the City to comply with the UPCCAA including, but not limited to, all Project cost data, invoices, accounting records, payroll records, etc.
WITNESSETH that the City and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1 - SCOPE OF WORK: The Contractor shall furnish all labor, materials, equipment, tools, and utility and transportation services, and perform and complete all work required in connection with FCS20251017TS & City Hall Renovation (“Project”) in strict accordance with the Contract Documents enumerated in Article 7 below. The Contractor shall be liable to the City for any damages arising as a result of a failure to comply with that obligation, and the Contractor shall not be excused with respect to any failure to comply by an act or omission of the Construction Manager, Architect, Engineer, Inspector, City, or representative of any of them, unless such act or omission actually prevents the Contractor from fully complying with the Contract Documents and the Contractor protests, in accordance with the Contract Documents, that the act or omission is preventing the Contractor from fully complying with the Contract Documents. Such protest shall not be effective unless reduced to writing and filed with the City office within seven (7) days of the date of occurrence of such act or omission preventing the Contractor from fully complying with the Contract Documents.
ARTICLE 2 - TIME OF COMPLETION: The City may give notice to proceed within ninety (90) days of the award of the bid by the City. Once the Contractor has received a notice to proceed, the Contractor shall reach Substantial Completion (See Article 1.1.47) of the Work within Three Hundred Thirty-two (332) calendar days from the start of construction receipt. This shall be called Contract Time. (See Article 8). It is expressly understood that time is of the essence.
Contractor has thoroughly studied the Project and has satisfied itself that the time period(s) for this Project was adequate for the timely and proper completion of submittal, procurement and the Project within each milestone and within the Contract time.
In the event that the City desires to postpone giving the notice to proceed beyond this ninety (90) day period, it is expressly understood that with reasonable notice to the Contractor, giving the notice to proceed may be postponed by the City. It is further expressly understood by the Contractor, that the Contractor shall not be entitled to any claim of additional compensation as a result of the City’s postponement of giving the notice to proceed.
If the Contractor believes that a postponement will cause hardship to it, the Contractor may terminate the Contract with written notice to the City within ten (10) days after receipt by the Contractor of the City’s notice of postponement. It is further understood by the Contractor that in the event that the Contractor terminates the Contract as a result of postponement by the City, the City shall only be Redlands Regular Meeting of 12/16/25 1007 of 1055
obligated
Redlands Regular Meeting of 12/16/25 1008 of 1055
to pay the Contractor for the work performed by the Contractor at the time of notification of postponement.
Should the Contractor terminate the Contract as a result of a notice of postponement, the City shall have the authority to award the Contract to the next lowest responsible bidder.
ARTICLE 3 - LIQUIDATED DAMAGES: It being impracticable and infeasible to determine the amount of actual damage, it is agreed that the Contractor will pay the City the sum specified in the Supplementary General Conditions per calendar day for each and every day of delay beyond the Contract Time set forth in Article 2 of this Agreement (inclusive of Milestones that are critical on the critical path or noted as critical to the City) as Liquidated Damages and not as a penalty or forfeiture. In the event Liquidated Damages are not paid, the Contractor further agrees that the City may deduct such amount thereof from any money due or that may become due the Contractor under the Contract (See Article 9.6 and 2.2 of the General Conditions).
ARTICLE 4 - CONTRACT PRICE: The City shall pay to the Contractor as full consideration for the faithful performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, the sum of Two Hundred Twenty Thousand DOLLARS ($ 220,000), said sum being the total amount stipulated in the Bid Contractor submitted. Payment shall be made as set forth in the General Conditions.
Should any Change Order result in an increase in the Contract Price, the cost of such Change Order shall be agreed to in advance by the Contractor and the City, subject to the monetary limitations set forth in Public Contract Code section 20118.4. In the event that the Contractor proceeds with a Change in work without an agreement between the City and Contractor regarding the cost of a Change Order, the Contractor waives any Claim of additional compensation for such additional work.
ARTICLE 5 - HOLD HARMLESS AGREEMENT: Contractor shall defend, indemnify and hold harmless City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from all liabilities, claims, actions, liens, judgments, demands, damages, losses, costs or expenses of any kind arising from death, personal injury, property damage or other cause based or asserted upon any act, omission, or breach connected with or arising from the progress of Work or performance of service under this Agreement or the Contract Documents. As part of this indemnity, Contractor shall protect and defend, at its own expense, City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from any legal action including attorney’s fees or other proceeding based upon such act, omission, breach or as otherwise required by this Article.
Furthermore, Contractor agrees to and does hereby defend, indemnify and hold harmless City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from every claim or demand made, and every liability, loss, damage, expense or attorney’s fees of any nature whatsoever, which may be incurred by reason of:
(a) Liability for (1) death or bodily injury to persons; (2) damage or injury to, loss (including theft), or loss of use of, any property; (3) any failure or alleged failure to comply with any provision of law or the Contract Documents; or (4) any other loss, damage or expense, sustained by any person, firm or corporation or in connection with the Work called for in this Agreement or the Contract Documents, except for liability resulting from the sole or active negligence, or the willful misconduct of the City. (b) Any bodily injury to or death of persons or damage to property caused by any act, omission or breach of Contractor or any person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages or injury to or death of persons, loss (including theft) or loss of use of any property, sustained by any person, firm or corporation, including the City, Redlands Regular Meeting of 12/16/25 1009 of 1055
arising out of or in any way connected with Work covered by this Agreement or the Contract Documents, whether said injury or damage occurs either on or off City property, but not for any loss, injury, death or damages caused by the sole or active negligence or willful misconduct of the City. (c) Any dispute between Contractor and Contractor’s subcontractors/supplies/ Sureties, including, but not limited to, any failure or alleged failure of the Contractor (or any person hired or employed directly or indirectly by the Contractor) to pay any Subcontractor or Materialman of any tier or any other person employed in connection with the Work and/or filing of any stop notice or mechanic’s lien claims.
Contractor, at its own expense, cost, and risk, shall defend any and all claims, actions, suits, or other proceedings that may be brought or instituted against the City, its officers, agents or employees, on account of or founded upon any cause, damage, or injury identified herein Article 5 and shall pay or satisfy any judgment that may be rendered against the City, its officers, agents or employees in any action, suit or other proceedings as a result thereof.
The Contractor’s and Subcontractors’ obligation to defend, indemnify and hold harmless the City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors hereunder shall include, without limitation, any and all claims, damages, and costs for the following: (1) any damages or injury to or death of any person, and damage or injury to, loss (including theft), or loss of use of, any property; (2) breach of any warranty, express or implied; (3) failure of the Contractor or Subcontractors to comply with any applicable governmental law, rule, regulation, or other requirement; (4) products installed in or used in connection with the Work; and (5) any claims of violation of the Americans with Disabilities Act (“ADA”).
ARTICLE 6 - PROVISIONS REQUIRED BY LAW: Each and every provision of law and clause required to be inserted in this Contract shall be deemed to be inserted herein, and this Contract shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted or is not inserted correctly, then upon application of either party the Contract shall forthwith be physically amended to make such insertion or correction.
ARTICLE 7 - COMPONENT PARTS OF THE CONTRACT: The Contract entered into by this Agreement consists of the following Contract Documents, all of which are component parts of the Contract as if herein set out in full or attached hereto:
Notice Inviting Bids
Instructions to Bidders
Designation of Subcontractors
Non-Collusion Declaration
Bid Guarantee Form
Bid Bond
Bid Form
Contractor’s Certificate Regarding Worker’s Compensation Acknowledgment of Bidding Practices Regarding Indemnity Agreement Form
Payment Bond
Performance Bond
Guarantee
Escrow Agreement for Security Deposit In Lieu of Retention Workers’ Compensation/Employers Liability Endorsement
General Liability Endorsement
Redlands Regular Meeting of 12/16/25 1010 of 1055
Automobile Liability Endorsement
Contractor’s Certificate Regarding Drug-Free Workplace
Contractor’s Certificate Regarding Alcohol and Tobacco
General Conditions
Supplementary General Conditions
Specifications
All Addenda as Issued
Drawings/Plans
Substitution Request Form
Requirements, Reports and/or Documents in the Project Manual or Other Documents Issued to Bidders Trade Scope of Work Summary
All of the above named Contract Documents are intended to be complementary. Work required by one of the above named Contract Documents and not by others shall be done as if required by all.
ARTICLE 8 - PREVAILING WAGES: Wage rates for this Project shall be in accordance with the general prevailing rate of holiday and overtime work in the locality in which the work is to be performed for each craft, classification, or type of work needed to execute the Contract as determined by the Director of the Department of Industrial Relations. Copies of schedules of rates so determined by the Director of the Department of Industrial Relations are on file at the administrative office of the City and are also available from the Director of the Department of Industrial Relations. Monitoring and enforcement of the prevailing wage laws and related requirements will be performed by the Labor Commissioner/ Department of Labor Standards Enforcement (DLSE).
The following are hereby referenced and made a part of this Agreement and Contractor stipulates to the provisions contained therein.
1. Chapter 1 of Part 7 of Division 2 of the Labor Code (Section 1720 et seq.)
2. California Code of Regulations, Title 8, Chapter 8, Subchapters 3 through 6 (Section 16000 et seq.)
ARTICLE 9 - RECORD AUDIT: In accordance with Government Code section 8546.7(and Davis Bacon, if applicable) and Article 13.11 of the General Conditions, records of both the City and the Contractor shall be subject to examination and audit for a period of five (5) years after a Final Retention Payment or the Recording of a Notice of Completion, whichever occurs first.
ARTICLE 10 - CONTRACTOR’S LICENSE: The Contractor must possess throughout the Project a Class as specified in the Notice Inviting Bids, Contractor’s License, issued by the State of California, which must be current and in good standing.
Redlands Regular Meeting of 12/16/25 1011 of 1055
IN WITNESS WHEREOF, this Agreement has been duly executed by the above named parties, on the day and year first above written.
City of Redlands CONTRACTOR:
By:
Typed or Printed Name
Dated:
Title
Signature
Type or Printed Name
Title (Authorized Officers or Agents)
Signature
Redlands Regular Meeting of 12/16/25 1012 of 1055
AGREEMENT FORM
Bid Category No. 10
THIS AGREEMENT, entered into this_16th_ day of_December_, 2025 in the San Bernardino County of the State of California, by and between the CITY OF REDLANDS, hereinafter called the “City”, and RIVCO Coatings, Inc. , hereinafter called the “Contractor”. Contractor acknowledges that this Project is being awarded in accordance with the Uniform Public Construction Cost Accounting (“UPCCAA”) set forth in Public Contract Code section 22000 et seq. Bidders shall comply with any requirements set forth in the UPCCAA including all guidelines and requirements in the current California Uniform Construction Cost Accounting Commission Cost Accounting Policies and Procedures Manual.
Contractor shall cooperate with the City and provide any requested information or documents as requested by the City to comply with the UPCCAA including, but not limited to, all Project cost data, invoices, accounting records, payroll records, etc.
WITNESSETH that the City and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1 - SCOPE OF WORK: The Contractor shall furnish all labor, materials, equipment, tools, and utility and transportation services, and perform and complete all work required in connection with FCS20251017TS & City Hall Renovation (“Project”) in strict accordance with the Contract Documents enumerated in Article 7 below. The Contractor shall be liable to the City for any damages arising as a result of a failure to comply with that obligation, and the Contractor shall not be excused with respect to any failure to comply by an act or omission of the Construction Manager, Architect, Engineer, Inspector, City, or representative of any of them, unless such act or omission actually prevents the Contractor from fully complying with the Contract Documents and the Contractor protests, in accordance with the Contract Documents, that the act or omission is preventing the Contractor from fully complying with the Contract Documents. Such protest shall not be effective unless reduced to writing and filed with the City office within seven (7) days of the date of occurrence of such act or omission preventing the Contractor from fully complying with the Contract Documents.
ARTICLE 2 - TIME OF COMPLETION: The City may give notice to proceed within ninety (90) days of the award of the bid by the City. Once the Contractor has received a notice to proceed, the Contractor shall reach Substantial Completion (See Article 1.1.47) of the Work within Three Hundred Thirty-two (332) calendar days from the start of construction receipt. This shall be called Contract Time. (See Article 8). It is expressly understood that time is of the essence.
Contractor has thoroughly studied the Project and has satisfied itself that the time period(s) for this Project was adequate for the timely and proper completion of submittal, procurement and the Project within each milestone and within the Contract time.
In the event that the City desires to postpone giving the notice to proceed beyond this ninety (90) day period, it is expressly understood that with reasonable notice to the Contractor, giving the notice to proceed may be postponed by the City. It is further expressly understood by the Contractor, that the Contractor shall not be entitled to any claim of additional compensation as a result of the City’s postponement of giving the notice to proceed.
If the Contractor believes that a postponement will cause hardship to it, the Contractor may terminate the Contract with written notice to the City within ten (10) days after receipt by the Contractor of the City’s notice of postponement. It is further understood by the Contractor that in the event that the Contractor terminates the Contract as a result of postponement by the City, the City shall only be obligated Redlands Regular Meeting of 12/16/25 1013 of 1055
to pay the Contractor for the work performed by the Contractor at the time of notification of postponement.
Should the Contractor terminate the Contract as a result of a notice of postponement, the City shall have the authority to award the Contract to the next lowest responsible bidder.
ARTICLE 3 - LIQUIDATED DAMAGES: It being impracticable and infeasible to determine the amount of actual damage, it is agreed that the Contractor will pay the City the sum specified in the Supplementary General Conditions per calendar day for each and every day of delay beyond the Contract Time set forth in Article 2 of this Agreement (inclusive of Milestones that are critical on the critical path or noted as critical to the City) as Liquidated Damages and not as a penalty or forfeiture. In the event Liquidated Damages are not paid, the Contractor further agrees that the City may deduct such amount thereof from any money due or that may become due the Contractor under the Contract (See Article 9.6 and 2.2 of the General Conditions).
ARTICLE 4 - CONTRACT PRICE: The City shall pay to the Contractor as full consideration for the faithful performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, the sum of Three Hundred Twenty Eight Thousand DOLLARS ($ 328,000), said sum being the total amount stipulated in the Bid Contractor submitted. Payment shall be made as set forth in the General Conditions.
Should any Change Order result in an increase in the Contract Price, the cost of such Change Order shall be agreed to in advance by the Contractor and the City, subject to the monetary limitations set forth in Public Contract Code section 20118.4. In the event that the Contractor proceeds with a Change in work without an agreement between the City and Contractor regarding the cost of a Change Order, the Contractor waives any Claim of additional compensation for such additional work.
ARTICLE 5 - HOLD HARMLESS AGREEMENT: Contractor shall defend, indemnify and hold harmless City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from all liabilities, claims, actions, liens, judgments, demands, damages, losses, costs or expenses of any kind arising from death, personal injury, property damage or other cause based or asserted upon any act, omission, or breach connected with or arising from the progress of Work or performance of service under this Agreement or the Contract Documents. As part of this indemnity, Contractor shall protect and defend, at its own expense, City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from any legal action including attorney’s fees or other proceeding based upon such act, omission, breach or as otherwise required by this Article.
Furthermore, Contractor agrees to and does hereby defend, indemnify and hold harmless City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from every claim or demand made, and every liability, loss, damage, expense or attorney’s fees of any nature whatsoever, which may be incurred by reason of:
(a) Liability for (1) death or bodily injury to persons; (2) damage or injury to, loss (including theft), or loss of use of, any property; (3) any failure or alleged failure to comply with any provision of law or the Contract Documents; or (4) any other loss, damage or expense, sustained by any person, firm or corporation or in connection with the Work called for in this Agreement or the Contract Documents, except for liability resulting from the sole or active negligence, or the willful misconduct of the City. (b) Any bodily injury to or death of persons or damage to property caused by any act, omission or breach of Contractor or any person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages or injury to or death of persons, loss (including theft) or loss of use of any property, sustained by any person, firm or corporation, including the City, Redlands Regular Meeting of 12/16/25 1014 of 1055
arising out of or in any way connected with Work covered by this Agreement or the Contract Documents, whether said injury or damage occurs either on or off City property, but not for any loss, injury, death or damages caused by the sole or active negligence or willful misconduct of the City. (c) Any dispute between Contractor and Contractor’s subcontractors/supplies/ Sureties, including, but not limited to, any failure or alleged failure of the Contractor (or any person hired or employed directly or indirectly by the Contractor) to pay any Subcontractor or Materialman of any tier or any other person employed in connection with the Work and/or filing of any stop notice or mechanic’s lien claims.
Contractor, at its own expense, cost, and risk, shall defend any and all claims, actions, suits, or other proceedings that may be brought or instituted against the City, its officers, agents or employees, on account of or founded upon any cause, damage, or injury identified herein Article 5 and shall pay or satisfy any judgment that may be rendered against the City, its officers, agents or employees in any action, suit or other proceedings as a result thereof.
The Contractor’s and Subcontractors’ obligation to defend, indemnify and hold harmless the City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors hereunder shall include, without limitation, any and all claims, damages, and costs for the following: (1) any damages or injury to or death of any person, and damage or injury to, loss (including theft), or loss of use of, any property; (2) breach of any warranty, express or implied; (3) failure of the Contractor or Subcontractors to comply with any applicable governmental law, rule, regulation, or other requirement; (4) products installed in or used in connection with the Work; and (5) any claims of violation of the Americans with Disabilities Act (“ADA”).
ARTICLE 6 - PROVISIONS REQUIRED BY LAW: Each and every provision of law and clause required to be inserted in this Contract shall be deemed to be inserted herein, and this Contract shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted or is not inserted correctly, then upon application of either party the Contract shall forthwith be physically amended to make such insertion or correction.
ARTICLE 7 - COMPONENT PARTS OF THE CONTRACT: The Contract entered into by this Agreement consists of the following Contract Documents, all of which are component parts of the Contract as if herein set out in full or attached hereto:
Notice Inviting Bids
Instructions to Bidders
Designation of Subcontractors
Non-Collusion Declaration
Bid Guarantee Form
Bid Bond
Bid Form
Contractor’s Certificate Regarding Worker’s Compensation Acknowledgment of Bidding Practices Regarding Indemnity Agreement Form
Payment Bond
Performance Bond
Guarantee
Escrow Agreement for Security Deposit In Lieu of Retention Workers’ Compensation/Employers Liability Endorsement
General Liability Endorsement
Redlands Regular Meeting of 12/16/25 1015 of 1055
Automobile Liability Endorsement
Contractor’s Certificate Regarding Drug-Free Workplace
Contractor’s Certificate Regarding Alcohol and Tobacco
General Conditions
Supplementary General Conditions
Specifications
All Addenda as Issued
Drawings/Plans
Substitution Request Form
Requirements, Reports and/or Documents in the Project Manual or Other Documents Issued to Bidders Trade Scope of Work Summary
All of the above named Contract Documents are intended to be complementary. Work required by one of the above named Contract Documents and not by others shall be done as if required by all.
ARTICLE 8 - PREVAILING WAGES: Wage rates for this Project shall be in accordance with the general prevailing rate of holiday and overtime work in the locality in which the work is to be performed for each craft, classification, or type of work needed to execute the Contract as determined by the Director of the Department of Industrial Relations. Copies of schedules of rates so determined by the Director of the Department of Industrial Relations are on file at the administrative office of the City and are also available from the Director of the Department of Industrial Relations. Monitoring and enforcement of the prevailing wage laws and related requirements will be performed by the Labor Commissioner/ Department of Labor Standards Enforcement (DLSE).
The following are hereby referenced and made a part of this Agreement and Contractor stipulates to the provisions contained therein.
1. Chapter 1 of Part 7 of Division 2 of the Labor Code (Section 1720 et seq.)
2. California Code of Regulations, Title 8, Chapter 8, Subchapters 3 through 6 (Section 16000 et seq.)
ARTICLE 9 - RECORD AUDIT: In accordance with Government Code section 8546.7(and Davis Bacon, if applicable) and Article 13.11 of the General Conditions, records of both the City and the Contractor shall be subject to examination and audit for a period of five (5) years after a Final Retention Payment or the Recording of a Notice of Completion, whichever occurs first.
ARTICLE 10 - CONTRACTOR’S LICENSE: The Contractor must possess throughout the Project a Class as specified in the Notice Inviting Bids, Contractor’s License, issued by the State of California, which must be current and in good standing.
Redlands Regular Meeting of 12/16/25 1016 of 1055
IN WITNESS WHEREOF, this Agreement has been duly executed by the above named parties, on the day and year first above written.
City of Redlands CONTRACTOR:
By:
Typed or Printed Name
Dated:
Title
Signature
Type or Printed Name
Title (Authorized Officers or Agents)
Signature
Redlands Regular Meeting of 12/16/25 1017 of 1055
AGREEMENT FORM
Bid Category No. 11
THIS AGREEMENT, entered into this_16th_ day of_December_, 2025 in the San Bernardino County of the State of California, by and between the CITY OF REDLANDS, hereinafter called the “City”, and J.G. Tate Fire Protection Systems, Inc. , hereinafter called the “Contractor”. Contractor acknowledges that this Project is being awarded in accordance with the Uniform Public Construction Cost Accounting (“UPCCAA”) set forth in Public Contract Code section 22000 et seq. Bidders shall comply with any requirements set forth in the UPCCAA including all guidelines and requirements in the current California Uniform Construction Cost Accounting Commission Cost Accounting Policies and Procedures Manual. Contractor shall cooperate with the City and provide any requested information or documents as requested by the City to comply with the UPCCAA including, but not limited to, all Project cost data, invoices, accounting records, payroll records, etc.
WITNESSETH that the City and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1 - SCOPE OF WORK: The Contractor shall furnish all labor, materials, equipment, tools, and utility and transportation services, and perform and complete all work required in connection with FCS20251017TS & City Hall Renovation (“Project”) in strict accordance with the Contract Documents enumerated in Article 7 below. The Contractor shall be liable to the City for any damages arising as a result of a failure to comply with that obligation, and the Contractor shall not be excused with respect to any failure to comply by an act or omission of the Construction Manager, Architect, Engineer, Inspector, City, or representative of any of them, unless such act or omission actually prevents the Contractor from fully complying with the Contract Documents and the Contractor protests, in accordance with the Contract Documents, that the act or omission is preventing the Contractor from fully complying with the Contract Documents. Such protest shall not be effective unless reduced to writing and filed with the City office within seven (7) days of the date of occurrence of such act or omission preventing the Contractor from fully complying with the Contract Documents.
ARTICLE 2 - TIME OF COMPLETION: The City may give notice to proceed within ninety (90) days of the award of the bid by the City. Once the Contractor has received a notice to proceed, the Contractor shall reach Substantial Completion (See Article 1.1.47) of the Work within Three Hundred Thirty-two (332) calendar days from the start of construction receipt. This shall be called Contract Time. (See Article 8). It is expressly understood that time is of the essence.
Contractor has thoroughly studied the Project and has satisfied itself that the time period(s) for this Project was adequate for the timely and proper completion of submittal, procurement and the Project within each milestone and within the Contract time.
In the event that the City desires to postpone giving the notice to proceed beyond this ninety (90) day period, it is expressly understood that with reasonable notice to the Contractor, giving the notice to proceed may be postponed by the City. It is further expressly understood by the Contractor, that the Contractor shall not be entitled to any claim of additional compensation as a result of the City’s postponement of giving the notice to proceed.
If the Contractor believes that a postponement will cause hardship to it, the Contractor may terminate the Contract with written notice to the City within ten (10) days after receipt by the Contractor of the City’s notice of postponement. It is further understood by the Contractor that in the event that the Contractor terminates the Contract as a result of postponement by the City, the City shall only be obligated Redlands Regular Meeting of 12/16/25 1018 of 1055
to pay the Contractor for the work performed by the Contractor at the time of notification of postponement.
Should the Contractor terminate the Contract as a result of a notice of postponement, the City shall have the authority to award the Contract to the next lowest responsible bidder.
ARTICLE 3 - LIQUIDATED DAMAGES: It being impracticable and infeasible to determine the amount of actual damage, it is agreed that the Contractor will pay the City the sum specified in the Supplementary General Conditions per calendar day for each and every day of delay beyond the Contract Time set forth in Article 2 of this Agreement (inclusive of Milestones that are critical on the critical path or noted as critical to the City) as Liquidated Damages and not as a penalty or forfeiture. In the event Liquidated Damages are not paid, the Contractor further agrees that the City may deduct such amount thereof from any money due or that may become due the Contractor under the Contract (See Article 9.6 and 2.2 of the General Conditions).
ARTICLE 4 - CONTRACT PRICE: The City shall pay to the Contractor as full consideration for the faithful performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, the sum of Two Hundred Forty Eight Thousand DOLLARS ($ 248,000), said sum being the total amount stipulated in the Bid Contractor submitted. Payment shall be made as set forth in the General Conditions.
Should any Change Order result in an increase in the Contract Price, the cost of such Change Order shall be agreed to in advance by the Contractor and the City, subject to the monetary limitations set forth in Public Contract Code section 20118.4. In the event that the Contractor proceeds with a Change in work without an agreement between the City and Contractor regarding the cost of a Change Order, the Contractor waives any Claim of additional compensation for such additional work.
ARTICLE 5 - HOLD HARMLESS AGREEMENT: Contractor shall defend, indemnify and hold harmless City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from all liabilities, claims, actions, liens, judgments, demands, damages, losses, costs or expenses of any kind arising from death, personal injury, property damage or other cause based or asserted upon any act, omission, or breach connected with or arising from the progress of Work or performance of service under this Agreement or the Contract Documents. As part of this indemnity, Contractor shall protect and defend, at its own expense, City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from any legal action including attorney’s fees or other proceeding based upon such act, omission, breach or as otherwise required by this Article.
Furthermore, Contractor agrees to and does hereby defend, indemnify and hold harmless City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from every claim or demand made, and every liability, loss, damage, expense or attorney’s fees of any nature whatsoever, which may be incurred by reason of:
(a) Liability for (1) death or bodily injury to persons; (2) damage or injury to, loss (including theft), or loss of use of, any property; (3) any failure or alleged failure to comply with any provision of law or the Contract Documents; or (4) any other loss, damage or expense, sustained by any person, firm or corporation or in connection with the Work called for in this Agreement or the Contract Documents, except for liability resulting from the sole or active negligence, or the willful misconduct of the City. (b) Any bodily injury to or death of persons or damage to property caused by any act, omission or breach of Contractor or any person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages or injury to or death of persons, loss (including theft) or loss of use of any property, sustained by any person, firm or corporation, including the City, Redlands Regular Meeting of 12/16/25 1019 of 1055
arising out of or in any way connected with Work covered by this Agreement or the Contract Documents, whether said injury or damage occurs either on or off City property, but not for any loss, injury, death or damages caused by the sole or active negligence or willful misconduct of the City. (c) Any dispute between Contractor and Contractor’s subcontractors/supplies/ Sureties, including, but not limited to, any failure or alleged failure of the Contractor (or any person hired or employed directly or indirectly by the Contractor) to pay any Subcontractor or Materialman of any tier or any other person employed in connection with the Work and/or filing of any stop notice or mechanic’s lien claims.
Contractor, at its own expense, cost, and risk, shall defend any and all claims, actions, suits, or other proceedings that may be brought or instituted against the City, its officers, agents or employees, on account of or founded upon any cause, damage, or injury identified herein Article 5 and shall pay or satisfy any judgment that may be rendered against the City, its officers, agents or employees in any action, suit or other proceedings as a result thereof.
The Contractor’s and Subcontractors’ obligation to defend, indemnify and hold harmless the City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors hereunder shall include, without limitation, any and all claims, damages, and costs for the following: (1) any damages or injury to or death of any person, and damage or injury to, loss (including theft), or loss of use of, any property; (2) breach of any warranty, express or implied; (3) failure of the Contractor or Subcontractors to comply with any applicable governmental law, rule, regulation, or other requirement; (4) products installed in or used in connection with the Work; and (5) any claims of violation of the Americans with Disabilities Act (“ADA”).
ARTICLE 6 - PROVISIONS REQUIRED BY LAW: Each and every provision of law and clause required to be inserted in this Contract shall be deemed to be inserted herein, and this Contract shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted or is not inserted correctly, then upon application of either party the Contract shall forthwith be physically amended to make such insertion or correction.
ARTICLE 7 - COMPONENT PARTS OF THE CONTRACT: The Contract entered into by this Agreement consists of the following Contract Documents, all of which are component parts of the Contract as if herein set out in full or attached hereto:
Notice Inviting Bids
Instructions to Bidders
Designation of Subcontractors
Non-Collusion Declaration
Bid Guarantee Form
Bid Bond
Bid Form
Contractor’s Certificate Regarding Worker’s Compensation Acknowledgment of Bidding Practices Regarding Indemnity Agreement Form
Payment Bond
Performance Bond
Guarantee
Escrow Agreement for Security Deposit In Lieu of Retention Workers’ Compensation/Employers Liability Endorsement
General Liability Endorsement
Redlands Regular Meeting of 12/16/25 1020 of 1055
Automobile Liability Endorsement
Contractor’s Certificate Regarding Drug-Free Workplace
Contractor’s Certificate Regarding Alcohol and Tobacco
General Conditions
Supplementary General Conditions
Specifications
All Addenda as Issued
Drawings/Plans
Substitution Request Form
Requirements, Reports and/or Documents in the Project Manual or Other Documents Issued to Bidders Trade Scope of Work Summary
All of the above named Contract Documents are intended to be complementary. Work required by one of the above named Contract Documents and not by others shall be done as if required by all.
ARTICLE 8 - PREVAILING WAGES: Wage rates for this Project shall be in accordance with the general prevailing rate of holiday and overtime work in the locality in which the work is to be performed for each craft, classification, or type of work needed to execute the Contract as determined by the Director of the Department of Industrial Relations. Copies of schedules of rates so determined by the Director of the Department of Industrial Relations are on file at the administrative office of the City and are also available from the Director of the Department of Industrial Relations. Monitoring and enforcement of the prevailing wage laws and related requirements will be performed by the Labor Commissioner/ Department of Labor Standards Enforcement (DLSE).
The following are hereby referenced and made a part of this Agreement and Contractor stipulates to the provisions contained therein.
1. Chapter 1 of Part 7 of Division 2 of the Labor Code (Section 1720 et seq.)
2. California Code of Regulations, Title 8, Chapter 8, Subchapters 3 through 6 (Section 16000 et seq.)
ARTICLE 9 - RECORD AUDIT: In accordance with Government Code section 8546.7(and Davis Bacon, if applicable) and Article 13.11 of the General Conditions, records of both the City and the Contractor shall be subject to examination and audit for a period of five (5) years after a Final Retention Payment or the Recording of a Notice of Completion, whichever occurs first.
ARTICLE 10 - CONTRACTOR’S LICENSE: The Contractor must possess throughout the Project a Class as specified in the Notice Inviting Bids, Contractor’s License, issued by the State of California, which must be current and in good standing.
Redlands Regular Meeting of 12/16/25 1021 of 1055
IN WITNESS WHEREOF, this Agreement has been duly executed by the above named parties, on the day and year first above written.
City of Redlands CONTRACTOR:
By:
Typed or Printed Name
Dated:
Title
Signature
Type or Printed Name
Title (Authorized Officers or Agents)
Signature
Redlands Regular Meeting of 12/16/25 1022 of 1055
AGREEMENT FORM
Bid Category No. 12
THIS AGREEMENT, entered into this_16th_ day of_December_, 2025 in the San Bernardino County of the State of California, by and between the CITY OF REDLANDS, hereinafter called the “City”, and Rivera Equipment, a California Corporation, dba Valley Industrial Mechanical, REVIM, hereinafter called the “Contractor”. Contractor acknowledges that this Project is being awarded in accordance with the Uniform Public Construction Cost Accounting (“UPCCAA”) set forth in Public Contract Code section 22000 et seq. Bidders shall comply with any requirements set forth in the UPCCAA including all guidelines and requirements in the current California Uniform Construction Cost Accounting Commission Cost Accounting Policies and Procedures Manual.
Contractor shall cooperate with the City and provide any requested information or documents as requested by the City to comply with the UPCCAA including, but not limited to, all Project cost data, invoices, accounting records, payroll records, etc.
WITNESSETH that the City and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1 - SCOPE OF WORK: The Contractor shall furnish all labor, materials, equipment, tools, and utility and transportation services, and perform and complete all work required in connection with FCS20251017TS & City Hall Renovation (“Project”) in strict accordance with the Contract Documents enumerated in Article 7 below. The Contractor shall be liable to the City for any damages arising as a result of a failure to comply with that obligation, and the Contractor shall not be excused with respect to any failure to comply by an act or omission of the Construction Manager, Architect, Engineer, Inspector, City, or representative of any of them, unless such act or omission actually prevents the Contractor from fully complying with the Contract Documents and the Contractor protests, in accordance with the Contract Documents, that the act or omission is preventing the Contractor from fully complying with the Contract Documents. Such protest shall not be effective unless reduced to writing and filed with the City office within seven (7) days of the date of occurrence of such act or omission preventing the Contractor from fully complying with the Contract Documents.
ARTICLE 2 - TIME OF COMPLETION: The City may give notice to proceed within ninety (90) days of the award of the bid by the City. Once the Contractor has received a notice to proceed, the Contractor shall reach Substantial Completion (See Article 1.1.47) of the Work within Three Hundred Thirty-two (332) calendar days from the start of construction receipt. This shall be called Contract Time. (See Article 8). It is expressly understood that time is of the essence.
Contractor has thoroughly studied the Project and has satisfied itself that the time period(s) for this Project was adequate for the timely and proper completion of submittal, procurement and the Project within each milestone and within the Contract time.
In the event that the City desires to postpone giving the notice to proceed beyond this ninety (90) day period, it is expressly understood that with reasonable notice to the Contractor, giving the notice to proceed may be postponed by the City. It is further expressly understood by the Contractor, that the Contractor shall not be entitled to any claim of additional compensation as a result of the City’s postponement of giving the notice to proceed.
If the Contractor believes that a postponement will cause hardship to it, the Contractor may terminate the Contract with written notice to the City within ten (10) days after receipt by the Contractor of the City’s notice of postponement. It is further understood by the Contractor that in the event that Redlands Regular Meeting of 12/16/25 1023 of 1055
the Contractor terminates the Contract as a result of postponement by the City, the City shall only be obligated
Redlands Regular Meeting of 12/16/25 1024 of 1055
to pay the Contractor for the work performed by the Contractor at the time of notification of postponement.
Should the Contractor terminate the Contract as a result of a notice of postponement, the City shall have the authority to award the Contract to the next lowest responsible bidder.
ARTICLE 3 - LIQUIDATED DAMAGES: It being impracticable and infeasible to determine the amount of actual damage, it is agreed that the Contractor will pay the City the sum specified in the Supplementary General Conditions per calendar day for each and every day of delay beyond the Contract Time set forth in Article 2 of this Agreement (inclusive of Milestones that are critical on the critical path or noted as critical to the City) as Liquidated Damages and not as a penalty or forfeiture. In the event Liquidated Damages are not paid, the Contractor further agrees that the City may deduct such amount thereof from any money due or that may become due the Contractor under the Contract (See Article 9.6 and 2.2 of the General Conditions).
ARTICLE 4 - CONTRACT PRICE: The City shall pay to the Contractor as full consideration for the faithful performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, the sum of Four Hundred Sixteen Thousand Three Hundred Forty DOLLARS ($ 416,340), said sum being the total amount stipulated in the Bid Contractor submitted. Payment shall be made as set forth in the General Conditions.
Should any Change Order result in an increase in the Contract Price, the cost of such Change Order shall be agreed to in advance by the Contractor and the City, subject to the monetary limitations set forth in Public Contract Code section 20118.4. In the event that the Contractor proceeds with a Change in work without an agreement between the City and Contractor regarding the cost of a Change Order, the Contractor waives any Claim of additional compensation for such additional work.
ARTICLE 5 - HOLD HARMLESS AGREEMENT: Contractor shall defend, indemnify and hold harmless City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from all liabilities, claims, actions, liens, judgments, demands, damages, losses, costs or expenses of any kind arising from death, personal injury, property damage or other cause based or asserted upon any act, omission, or breach connected with or arising from the progress of Work or performance of service under this Agreement or the Contract Documents. As part of this indemnity, Contractor shall protect and defend, at its own expense, City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from any legal action including attorney’s fees or other proceeding based upon such act, omission, breach or as otherwise required by this Article.
Furthermore, Contractor agrees to and does hereby defend, indemnify and hold harmless City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from every claim or demand made, and every liability, loss, damage, expense or attorney’s fees of any nature whatsoever, which may be incurred by reason of:
(a) Liability for (1) death or bodily injury to persons; (2) damage or injury to, loss (including theft), or loss of use of, any property; (3) any failure or alleged failure to comply with any provision of law or the Contract Documents; or (4) any other loss, damage or expense, sustained by any person, firm or corporation or in connection with the Work called for in this Agreement or the Contract Documents, except for liability resulting from the sole or active negligence, or the willful misconduct of the City. (b) Any bodily injury to or death of persons or damage to property caused by any act, omission or breach of Contractor or any person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages or injury to or death of persons, loss (including theft) or loss of use of any property, sustained by any person, firm or corporation, including the City, Redlands Regular Meeting of 12/16/25 1025 of 1055
arising out of or in any way connected with Work covered by this Agreement or the Contract Documents, whether said injury or damage occurs either on or off City property, but not for any loss, injury, death or damages caused by the sole or active negligence or willful misconduct of the City. (c) Any dispute between Contractor and Contractor’s subcontractors/supplies/ Sureties, including, but not limited to, any failure or alleged failure of the Contractor (or any person hired or employed directly or indirectly by the Contractor) to pay any Subcontractor or Materialman of any tier or any other person employed in connection with the Work and/or filing of any stop notice or mechanic’s lien claims.
Contractor, at its own expense, cost, and risk, shall defend any and all claims, actions, suits, or other proceedings that may be brought or instituted against the City, its officers, agents or employees, on account of or founded upon any cause, damage, or injury identified herein Article 5 and shall pay or satisfy any judgment that may be rendered against the City, its officers, agents or employees in any action, suit or other proceedings as a result thereof.
The Contractor’s and Subcontractors’ obligation to defend, indemnify and hold harmless the City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors hereunder shall include, without limitation, any and all claims, damages, and costs for the following: (1) any damages or injury to or death of any person, and damage or injury to, loss (including theft), or loss of use of, any property; (2) breach of any warranty, express or implied; (3) failure of the Contractor or Subcontractors to comply with any applicable governmental law, rule, regulation, or other requirement; (4) products installed in or used in connection with the Work; and (5) any claims of violation of the Americans with Disabilities Act (“ADA”).
ARTICLE 6 - PROVISIONS REQUIRED BY LAW: Each and every provision of law and clause required to be inserted in this Contract shall be deemed to be inserted herein, and this Contract shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted or is not inserted correctly, then upon application of either party the Contract shall forthwith be physically amended to make such insertion or correction.
ARTICLE 7 - COMPONENT PARTS OF THE CONTRACT: The Contract entered into by this Agreement consists of the following Contract Documents, all of which are component parts of the Contract as if herein set out in full or attached hereto:
Notice Inviting Bids
Instructions to Bidders
Designation of Subcontractors
Non-Collusion Declaration
Bid Guarantee Form
Bid Bond
Bid Form
Contractor’s Certificate Regarding Worker’s Compensation Acknowledgment of Bidding Practices Regarding Indemnity Agreement Form
Payment Bond
Performance Bond
Guarantee
Escrow Agreement for Security Deposit In Lieu of Retention Workers’ Compensation/Employers Liability Endorsement
General Liability Endorsement
Redlands Regular Meeting of 12/16/25 1026 of 1055
Automobile Liability Endorsement
Contractor’s Certificate Regarding Drug-Free Workplace
Contractor’s Certificate Regarding Alcohol and Tobacco
General Conditions
Supplementary General Conditions
Specifications
All Addenda as Issued
Drawings/Plans
Substitution Request Form
Requirements, Reports and/or Documents in the Project Manual or Other Documents Issued to Bidders Trade Scope of Work Summary
All of the above named Contract Documents are intended to be complementary. Work required by one of the above named Contract Documents and not by others shall be done as if required by all.
ARTICLE 8 - PREVAILING WAGES: Wage rates for this Project shall be in accordance with the general prevailing rate of holiday and overtime work in the locality in which the work is to be performed for each craft, classification, or type of work needed to execute the Contract as determined by the Director of the Department of Industrial Relations. Copies of schedules of rates so determined by the Director of the Department of Industrial Relations are on file at the administrative office of the City and are also available from the Director of the Department of Industrial Relations. Monitoring and enforcement of the prevailing wage laws and related requirements will be performed by the Labor Commissioner/ Department of Labor Standards Enforcement (DLSE).
The following are hereby referenced and made a part of this Agreement and Contractor stipulates to the provisions contained therein.
1. Chapter 1 of Part 7 of Division 2 of the Labor Code (Section 1720 et seq.)
2. California Code of Regulations, Title 8, Chapter 8, Subchapters 3 through 6 (Section 16000 et seq.)
ARTICLE 9 - RECORD AUDIT: In accordance with Government Code section 8546.7(and Davis Bacon, if applicable) and Article 13.11 of the General Conditions, records of both the City and the Contractor shall be subject to examination and audit for a period of five (5) years after a Final Retention Payment or the Recording of a Notice of Completion, whichever occurs first.
ARTICLE 10 - CONTRACTOR’S LICENSE: The Contractor must possess throughout the Project a Class as specified in the Notice Inviting Bids, Contractor’s License, issued by the State of California, which must be current and in good standing.
Redlands Regular Meeting of 12/16/25 1027 of 1055
IN WITNESS WHEREOF, this Agreement has been duly executed by the above named parties, on the day and year first above written.
City of Redlands CONTRACTOR:
By:
Typed or Printed Name
Dated:
Title
Signature
Type or Printed Name
Title (Authorized Officers or Agents)
Signature
Redlands Regular Meeting of 12/16/25 1028 of 1055
AGREEMENT FORM
Bid Category No. 13
THIS AGREEMENT, entered into this_16th_ day of_December_, 2025 in the San Bernardino County of the State of California, by and between the CITY OF REDLANDS, hereinafter called the “City”, and Franklin Mechanical Systems, Inc., hereinafter called the “Contractor”. Contractor acknowledges that this Project is being awarded in accordance with the Uniform Public Construction Cost Accounting (“UPCCAA”) set forth in Public Contract Code section 22000 et seq. Bidders shall comply with any requirements set forth in the UPCCAA including all guidelines and requirements in the current California Uniform Construction Cost Accounting Commission Cost Accounting Policies and Procedures Manual. Contractor shall cooperate with the City and provide any requested information or documents as requested by the City to comply with the UPCCAA including, but not limited to, all Project cost data, invoices, accounting records, payroll records, etc.
WITNESSETH that the City and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1 - SCOPE OF WORK: The Contractor shall furnish all labor, materials, equipment, tools, and utility and transportation services, and perform and complete all work required in connection with FCS20251017TS & City Hall Renovation (“Project”) in strict accordance with the Contract Documents enumerated in Article 7 below. The Contractor shall be liable to the City for any damages arising as a result of a failure to comply with that obligation, and the Contractor shall not be excused with respect to any failure to comply by an act or omission of the Construction Manager, Architect, Engineer, Inspector, City, or representative of any of them, unless such act or omission actually prevents the Contractor from fully complying with the Contract Documents and the Contractor protests, in accordance with the Contract Documents, that the act or omission is preventing the Contractor from fully complying with the Contract Documents. Such protest shall not be effective unless reduced to writing and filed with the City office within seven (7) days of the date of occurrence of such act or omission preventing the Contractor from fully complying with the Contract Documents.
ARTICLE 2 - TIME OF COMPLETION: The City may give notice to proceed within ninety (90) days of the award of the bid by the City. Once the Contractor has received a notice to proceed, the Contractor shall reach Substantial Completion (See Article 1.1.47) of the Work within Three Hundred Thirty-two (332) calendar days from the start of construction receipt. This shall be called Contract Time. (See Article 8). It is expressly understood that time is of the essence.
Contractor has thoroughly studied the Project and has satisfied itself that the time period(s) for this Project was adequate for the timely and proper completion of submittal, procurement and the Project within each milestone and within the Contract time.
In the event that the City desires to postpone giving the notice to proceed beyond this ninety (90) day period, it is expressly understood that with reasonable notice to the Contractor, giving the notice to proceed may be postponed by the City. It is further expressly understood by the Contractor, that the Contractor shall not be entitled to any claim of additional compensation as a result of the City’s postponement of giving the notice to proceed.
If the Contractor believes that a postponement will cause hardship to it, the Contractor may terminate the Contract with written notice to the City within ten (10) days after receipt by the Contractor of the City’s notice of postponement. It is further understood by the Contractor that in the event that the Contractor terminates the Contract as a result of postponement by the City, the City shall only be obligated Redlands Regular Meeting of 12/16/25 1029 of 1055
to pay the Contractor for the work performed by the Contractor at the time of notification of postponement.
Should the Contractor terminate the Contract as a result of a notice of postponement, the City shall have the authority to award the Contract to the next lowest responsible bidder.
ARTICLE 3 - LIQUIDATED DAMAGES: It being impracticable and infeasible to determine the amount of actual damage, it is agreed that the Contractor will pay the City the sum specified in the Supplementary General Conditions per calendar day for each and every day of delay beyond the Contract Time set forth in Article 2 of this Agreement (inclusive of Milestones that are critical on the critical path or noted as critical to the City) as Liquidated Damages and not as a penalty or forfeiture. In the event Liquidated Damages are not paid, the Contractor further agrees that the City may deduct such amount thereof from any money due or that may become due the Contractor under the Contract (See Article 9.6 and 2.2 of the General Conditions).
ARTICLE 4 - CONTRACT PRICE: The City shall pay to the Contractor as full consideration for the faithful performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, the sum of Eight Hundred Eighty Nine Thousand Six Hundred DOLLARS ($ 889,600), said sum being the total amount stipulated in the Bid Contractor submitted. Payment shall be made as set forth in the General Conditions.
Should any Change Order result in an increase in the Contract Price, the cost of such Change Order shall be agreed to in advance by the Contractor and the City, subject to the monetary limitations set forth in Public Contract Code section 20118.4. In the event that the Contractor proceeds with a Change in work without an agreement between the City and Contractor regarding the cost of a Change Order, the Contractor waives any Claim of additional compensation for such additional work.
ARTICLE 5 - HOLD HARMLESS AGREEMENT: Contractor shall defend, indemnify and hold harmless City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from all liabilities, claims, actions, liens, judgments, demands, damages, losses, costs or expenses of any kind arising from death, personal injury, property damage or other cause based or asserted upon any act, omission, or breach connected with or arising from the progress of Work or performance of service under this Agreement or the Contract Documents. As part of this indemnity, Contractor shall protect and defend, at its own expense, City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from any legal action including attorney’s fees or other proceeding based upon such act, omission, breach or as otherwise required by this Article.
Furthermore, Contractor agrees to and does hereby defend, indemnify and hold harmless City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from every claim or demand made, and every liability, loss, damage, expense or attorney’s fees of any nature whatsoever, which may be incurred by reason of:
(a) Liability for (1) death or bodily injury to persons; (2) damage or injury to, loss (including theft), or loss of use of, any property; (3) any failure or alleged failure to comply with any provision of law or the Contract Documents; or (4) any other loss, damage or expense, sustained by any person, firm or corporation or in connection with the Work called for in this Agreement or the Contract Documents, except for liability resulting from the sole or active negligence, or the willful misconduct of the City. (b) Any bodily injury to or death of persons or damage to property caused by any act, omission or breach of Contractor or any person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages or injury to or death of persons, loss (including theft) or loss of use of any property, sustained by any person, firm or corporation, including the City, Redlands Regular Meeting of 12/16/25 1030 of 1055
arising out of or in any way connected with Work covered by this Agreement or the Contract Documents, whether said injury or damage occurs either on or off City property, but not for any loss, injury, death or damages caused by the sole or active negligence or willful misconduct of the City. (c) Any dispute between Contractor and Contractor’s subcontractors/supplies/ Sureties, including, but not limited to, any failure or alleged failure of the Contractor (or any person hired or employed directly or indirectly by the Contractor) to pay any Subcontractor or Materialman of any tier or any other person employed in connection with the Work and/or filing of any stop notice or mechanic’s lien claims.
Contractor, at its own expense, cost, and risk, shall defend any and all claims, actions, suits, or other proceedings that may be brought or instituted against the City, its officers, agents or employees, on account of or founded upon any cause, damage, or injury identified herein Article 5 and shall pay or satisfy any judgment that may be rendered against the City, its officers, agents or employees in any action, suit or other proceedings as a result thereof.
The Contractor’s and Subcontractors’ obligation to defend, indemnify and hold harmless the City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors hereunder shall include, without limitation, any and all claims, damages, and costs for the following: (1) any damages or injury to or death of any person, and damage or injury to, loss (including theft), or loss of use of, any property; (2) breach of any warranty, express or implied; (3) failure of the Contractor or Subcontractors to comply with any applicable governmental law, rule, regulation, or other requirement; (4) products installed in or used in connection with the Work; and (5) any claims of violation of the Americans with Disabilities Act (“ADA”).
ARTICLE 6 - PROVISIONS REQUIRED BY LAW: Each and every provision of law and clause required to be inserted in this Contract shall be deemed to be inserted herein, and this Contract shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted or is not inserted correctly, then upon application of either party the Contract shall forthwith be physically amended to make such insertion or correction.
ARTICLE 7 - COMPONENT PARTS OF THE CONTRACT: The Contract entered into by this Agreement consists of the following Contract Documents, all of which are component parts of the Contract as if herein set out in full or attached hereto:
Notice Inviting Bids
Instructions to Bidders
Designation of Subcontractors
Non-Collusion Declaration
Bid Guarantee Form
Bid Bond
Bid Form
Contractor’s Certificate Regarding Worker’s Compensation Acknowledgment of Bidding Practices Regarding Indemnity Agreement Form
Payment Bond
Performance Bond
Guarantee
Escrow Agreement for Security Deposit In Lieu of Retention Workers’ Compensation/Employers Liability Endorsement
General Liability Endorsement
Redlands Regular Meeting of 12/16/25 1031 of 1055
Automobile Liability Endorsement
Contractor’s Certificate Regarding Drug-Free Workplace
Contractor’s Certificate Regarding Alcohol and Tobacco
General Conditions
Supplementary General Conditions
Specifications
All Addenda as Issued
Drawings/Plans
Substitution Request Form
Requirements, Reports and/or Documents in the Project Manual or Other Documents Issued to Bidders Trade Scope of Work Summary
All of the above named Contract Documents are intended to be complementary. Work required by one of the above named Contract Documents and not by others shall be done as if required by all.
ARTICLE 8 - PREVAILING WAGES: Wage rates for this Project shall be in accordance with the general prevailing rate of holiday and overtime work in the locality in which the work is to be performed for each craft, classification, or type of work needed to execute the Contract as determined by the Director of the Department of Industrial Relations. Copies of schedules of rates so determined by the Director of the Department of Industrial Relations are on file at the administrative office of the City and are also available from the Director of the Department of Industrial Relations. Monitoring and enforcement of the prevailing wage laws and related requirements will be performed by the Labor Commissioner/ Department of Labor Standards Enforcement (DLSE).
The following are hereby referenced and made a part of this Agreement and Contractor stipulates to the provisions contained therein.
1. Chapter 1 of Part 7 of Division 2 of the Labor Code (Section 1720 et seq.)
2. California Code of Regulations, Title 8, Chapter 8, Subchapters 3 through 6 (Section 16000 et seq.)
ARTICLE 9 - RECORD AUDIT: In accordance with Government Code section 8546.7(and Davis Bacon, if applicable) and Article 13.11 of the General Conditions, records of both the City and the Contractor shall be subject to examination and audit for a period of five (5) years after a Final Retention Payment or the Recording of a Notice of Completion, whichever occurs first.
ARTICLE 10 - CONTRACTOR’S LICENSE: The Contractor must possess throughout the Project a Class as specified in the Notice Inviting Bids, Contractor’s License, issued by the State of California, which must be current and in good standing.
Redlands Regular Meeting of 12/16/25 1032 of 1055
IN WITNESS WHEREOF, this Agreement has been duly executed by the above named parties, on the day and year first above written.
City of Redlands CONTRACTOR:
By:
Typed or Printed Name
Dated:
Title
Signature
Type or Printed Name
Title (Authorized Officers or Agents)
Signature
Redlands Regular Meeting of 12/16/25 1033 of 1055
AGREEMENT FORM
Bid Category No. 14
THIS AGREEMENT, entered into this_16th_ day of_December_, 2025 in the San Bernardino County of the State of California, by and between the CITY OF REDLANDS, hereinafter called the “City”, and F.E.C. Electric, Inc. , hereinafter called the “Contractor”. Contractor acknowledges that this Project is being awarded in accordance with the Uniform Public Construction Cost Accounting (“UPCCAA”) set forth in Public Contract Code section 22000 et seq. Bidders shall comply with any requirements set forth in the UPCCAA including all guidelines and requirements in the current California Uniform Construction Cost Accounting Commission Cost Accounting Policies and Procedures Manual.
Contractor shall cooperate with the City and provide any requested information or documents as requested by the City to comply with the UPCCAA including, but not limited to, all Project cost data, invoices, accounting records, payroll records, etc.
WITNESSETH that the City and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1 - SCOPE OF WORK: The Contractor shall furnish all labor, materials, equipment, tools, and utility and transportation services, and perform and complete all work required in connection with FCS20251017TS & City Hall Renovation (“Project”) in strict accordance with the Contract Documents enumerated in Article 7 below. The Contractor shall be liable to the City for any damages arising as a result of a failure to comply with that obligation, and the Contractor shall not be excused with respect to any failure to comply by an act or omission of the Construction Manager, Architect, Engineer, Inspector, City, or representative of any of them, unless such act or omission actually prevents the Contractor from fully complying with the Contract Documents and the Contractor protests, in accordance with the Contract Documents, that the act or omission is preventing the Contractor from fully complying with the Contract Documents. Such protest shall not be effective unless reduced to writing and filed with the City office within seven (7) days of the date of occurrence of such act or omission preventing the Contractor from fully complying with the Contract Documents.
ARTICLE 2 - TIME OF COMPLETION: The City may give notice to proceed within ninety (90) days of the award of the bid by the City. Once the Contractor has received a notice to proceed, the Contractor shall reach Substantial Completion (See Article 1.1.47) of the Work within Three Hundred Thirty-two (332) calendar days from the start of construction receipt. This shall be called Contract Time. (See Article 8). It is expressly understood that time is of the essence.
Contractor has thoroughly studied the Project and has satisfied itself that the time period(s) for this Project was adequate for the timely and proper completion of submittal, procurement and the Project within each milestone and within the Contract time.
In the event that the City desires to postpone giving the notice to proceed beyond this ninety (90) day period, it is expressly understood that with reasonable notice to the Contractor, giving the notice to proceed may be postponed by the City. It is further expressly understood by the Contractor, that the Contractor shall not be entitled to any claim of additional compensation as a result of the City’s postponement of giving the notice to proceed.
If the Contractor believes that a postponement will cause hardship to it, the Contractor may terminate the Contract with written notice to the City within ten (10) days after receipt by the Contractor of the City’s notice of postponement. It is further understood by the Contractor that in the event that the Contractor terminates the Contract as a result of postponement by the City, the City shall only be obligated Redlands Regular Meeting of 12/16/25 1034 of 1055
to pay the Contractor for the work performed by the Contractor at the time of notification of postponement.
Should the Contractor terminate the Contract as a result of a notice of postponement, the City shall have the authority to award the Contract to the next lowest responsible bidder.
ARTICLE 3 - LIQUIDATED DAMAGES: It being impracticable and infeasible to determine the amount of actual damage, it is agreed that the Contractor will pay the City the sum specified in the Supplementary General Conditions per calendar day for each and every day of delay beyond the Contract Time set forth in Article 2 of this Agreement (inclusive of Milestones that are critical on the critical path or noted as critical to the City) as Liquidated Damages and not as a penalty or forfeiture. In the event Liquidated Damages are not paid, the Contractor further agrees that the City may deduct such amount thereof from any money due or that may become due the Contractor under the Contract (See Article 9.6 and 2.2 of the General Conditions).
ARTICLE 4 - CONTRACT PRICE: The City shall pay to the Contractor as full consideration for the faithful performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, the sum of Three Million Three Hundred Seven Thousand Six Hundred Forty Nine DOLLARS ($ 3,307,649), said sum being the total amount stipulated in the Bid Contractor submitted.
Payment shall be made as set forth in the General Conditions.
Should any Change Order result in an increase in the Contract Price, the cost of such Change Order shall be agreed to in advance by the Contractor and the City, subject to the monetary limitations set forth in Public Contract Code section 20118.4. In the event that the Contractor proceeds with a Change in work without an agreement between the City and Contractor regarding the cost of a Change Order, the Contractor waives any Claim of additional compensation for such additional work.
ARTICLE 5 - HOLD HARMLESS AGREEMENT: Contractor shall defend, indemnify and hold harmless City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from all liabilities, claims, actions, liens, judgments, demands, damages, losses, costs or expenses of any kind arising from death, personal injury, property damage or other cause based or asserted upon any act, omission, or breach connected with or arising from the progress of Work or performance of service under this Agreement or the Contract Documents. As part of this indemnity, Contractor shall protect and defend, at its own expense, City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from any legal action including attorney’s fees or other proceeding based upon such act, omission, breach or as otherwise required by this Article.
Furthermore, Contractor agrees to and does hereby defend, indemnify and hold harmless City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from every claim or demand made, and every liability, loss, damage, expense or attorney’s fees of any nature whatsoever, which may be incurred by reason of:
(a) Liability for (1) death or bodily injury to persons; (2) damage or injury to, loss (including theft), or loss of use of, any property; (3) any failure or alleged failure to comply with any provision of law or the Contract Documents; or (4) any other loss, damage or expense, sustained by any person, firm or corporation or in connection with the Work called for in this Agreement or the Contract Documents, except for liability resulting from the sole or active negligence, or the willful misconduct of the City. (b) Any bodily injury to or death of persons or damage to property caused by any act, omission or breach of Contractor or any person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages or injury to or death of persons, loss (including theft) or loss of use of any property, sustained by any person, firm or corporation, including the City, Redlands Regular Meeting of 12/16/25 1035 of 1055
arising out of or in any way connected with Work covered by this Agreement or the Contract Documents, whether said injury or damage occurs either on or off City property, but not for any loss, injury, death or damages caused by the sole or active negligence or willful misconduct of the City. (c) Any dispute between Contractor and Contractor’s subcontractors/supplies/ Sureties, including, but not limited to, any failure or alleged failure of the Contractor (or any person hired or employed directly or indirectly by the Contractor) to pay any Subcontractor or Materialman of any tier or any other person employed in connection with the Work and/or filing of any stop notice or mechanic’s lien claims.
Contractor, at its own expense, cost, and risk, shall defend any and all claims, actions, suits, or other proceedings that may be brought or instituted against the City, its officers, agents or employees, on account of or founded upon any cause, damage, or injury identified herein Article 5 and shall pay or satisfy any judgment that may be rendered against the City, its officers, agents or employees in any action, suit or other proceedings as a result thereof.
The Contractor’s and Subcontractors’ obligation to defend, indemnify and hold harmless the City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors hereunder shall include, without limitation, any and all claims, damages, and costs for the following: (1) any damages or injury to or death of any person, and damage or injury to, loss (including theft), or loss of use of, any property; (2) breach of any warranty, express or implied; (3) failure of the Contractor or Subcontractors to comply with any applicable governmental law, rule, regulation, or other requirement; (4) products installed in or used in connection with the Work; and (5) any claims of violation of the Americans with Disabilities Act (“ADA”).
ARTICLE 6 - PROVISIONS REQUIRED BY LAW: Each and every provision of law and clause required to be inserted in this Contract shall be deemed to be inserted herein, and this Contract shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted or is not inserted correctly, then upon application of either party the Contract shall forthwith be physically amended to make such insertion or correction.
ARTICLE 7 - COMPONENT PARTS OF THE CONTRACT: The Contract entered into by this Agreement consists of the following Contract Documents, all of which are component parts of the Contract as if herein set out in full or attached hereto:
Notice Inviting Bids
Instructions to Bidders
Designation of Subcontractors
Non-Collusion Declaration
Bid Guarantee Form
Bid Bond
Bid Form
Contractor’s Certificate Regarding Worker’s Compensation Acknowledgment of Bidding Practices Regarding Indemnity Agreement Form
Payment Bond
Performance Bond
Guarantee
Escrow Agreement for Security Deposit In Lieu of Retention Workers’ Compensation/Employers Liability Endorsement
General Liability Endorsement
Redlands Regular Meeting of 12/16/25 1036 of 1055
Automobile Liability Endorsement
Contractor’s Certificate Regarding Drug-Free Workplace
Contractor’s Certificate Regarding Alcohol and Tobacco
General Conditions
Supplementary General Conditions
Specifications
All Addenda as Issued
Drawings/Plans
Substitution Request Form
Requirements, Reports and/or Documents in the Project Manual or Other Documents Issued to Bidders Trade Scope of Work Summary
All of the above named Contract Documents are intended to be complementary. Work required by one of the above named Contract Documents and not by others shall be done as if required by all.
ARTICLE 8 - PREVAILING WAGES: Wage rates for this Project shall be in accordance with the general prevailing rate of holiday and overtime work in the locality in which the work is to be performed for each craft, classification, or type of work needed to execute the Contract as determined by the Director of the Department of Industrial Relations. Copies of schedules of rates so determined by the Director of the Department of Industrial Relations are on file at the administrative office of the City and are also available from the Director of the Department of Industrial Relations. Monitoring and enforcement of the prevailing wage laws and related requirements will be performed by the Labor Commissioner/ Department of Labor Standards Enforcement (DLSE).
The following are hereby referenced and made a part of this Agreement and Contractor stipulates to the provisions contained therein.
1. Chapter 1 of Part 7 of Division 2 of the Labor Code (Section 1720 et seq.)
2. California Code of Regulations, Title 8, Chapter 8, Subchapters 3 through 6 (Section 16000 et seq.)
ARTICLE 9 - RECORD AUDIT: In accordance with Government Code section 8546.7(and Davis Bacon, if applicable) and Article 13.11 of the General Conditions, records of both the City and the Contractor shall be subject to examination and audit for a period of five (5) years after a Final Retention Payment or the Recording of a Notice of Completion, whichever occurs first.
ARTICLE 10 - CONTRACTOR’S LICENSE: The Contractor must possess throughout the Project a Class as specified in the Notice Inviting Bids, Contractor’s License, issued by the State of California, which must be current and in good standing.
Redlands Regular Meeting of 12/16/25 1037 of 1055
IN WITNESS WHEREOF, this Agreement has been duly executed by the above named parties, on the day and year first above written.
City of Redlands CONTRACTOR:
By:
Typed or Printed Name
Dated:
Title
Signature
Type or Printed Name
Title (Authorized Officers or Agents)
Signature
Redlands Regular Meeting of 12/16/25 1038 of 1055
AGREEMENT FORM
Bid Category No. 15
THIS AGREEMENT, entered into this_16th_ day of_December_, 2025 in the San Bernardino County of the State of California, by and between the CITY OF REDLANDS, hereinafter called the “City”, and Bogh Construction, LLC , hereinafter called the “Contractor”. Contractor acknowledges that this Project is being awarded in accordance with the Uniform Public Construction Cost Accounting (“UPCCAA”) set forth in Public Contract Code section 22000 et seq. Bidders shall comply with any requirements set forth in the UPCCAA including all guidelines and requirements in the current California Uniform Construction Cost Accounting Commission Cost Accounting Policies and Procedures Manual.
Contractor shall cooperate with the City and provide any requested information or documents as requested by the City to comply with the UPCCAA including, but not limited to, all Project cost data, invoices, accounting records, payroll records, etc.
WITNESSETH that the City and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1 - SCOPE OF WORK: The Contractor shall furnish all labor, materials, equipment, tools, and utility and transportation services, and perform and complete all work required in connection with FCS20251017TS & City Hall Renovation (“Project”) in strict accordance with the Contract Documents enumerated in Article 7 below. The Contractor shall be liable to the City for any damages arising as a result of a failure to comply with that obligation, and the Contractor shall not be excused with respect to any failure to comply by an act or omission of the Construction Manager, Architect, Engineer, Inspector, City, or representative of any of them, unless such act or omission actually prevents the Contractor from fully complying with the Contract Documents and the Contractor protests, in accordance with the Contract Documents, that the act or omission is preventing the Contractor from fully complying with the Contract Documents. Such protest shall not be effective unless reduced to writing and filed with the City office within seven (7) days of the date of occurrence of such act or omission preventing the Contractor from fully complying with the Contract Documents.
ARTICLE 2 - TIME OF COMPLETION: The City may give notice to proceed within ninety (90) days of the award of the bid by the City. Once the Contractor has received a notice to proceed, the Contractor shall reach Substantial Completion (See Article 1.1.47) of the Work within Three Hundred Thirty-two (332) calendar days from the start of construction receipt. This shall be called Contract Time. (See Article 8). It is expressly understood that time is of the essence.
Contractor has thoroughly studied the Project and has satisfied itself that the time period(s) for this Project was adequate for the timely and proper completion of submittal, procurement and the Project within each milestone and within the Contract time.
In the event that the City desires to postpone giving the notice to proceed beyond this ninety (90) day period, it is expressly understood that with reasonable notice to the Contractor, giving the notice to proceed may be postponed by the City. It is further expressly understood by the Contractor, that the Contractor shall not be entitled to any claim of additional compensation as a result of the City’s postponement of giving the notice to proceed.
If the Contractor believes that a postponement will cause hardship to it, the Contractor may terminate the Contract with written notice to the City within ten (10) days after receipt by the Contractor of the City’s notice of postponement. It is further understood by the Contractor that in the event that the Contractor terminates the Contract as a result of postponement by the City, the City shall only be obligated Redlands Regular Meeting of 12/16/25 1039 of 1055
to pay the Contractor for the work performed by the Contractor at the time of notification of postponement.
Should the Contractor terminate the Contract as a result of a notice of postponement, the City shall have the authority to award the Contract to the next lowest responsible bidder.
ARTICLE 3 - LIQUIDATED DAMAGES: It being impracticable and infeasible to determine the amount of actual damage, it is agreed that the Contractor will pay the City the sum specified in the Supplementary General Conditions per calendar day for each and every day of delay beyond the Contract Time set forth in Article 2 of this Agreement (inclusive of Milestones that are critical on the critical path or noted as critical to the City) as Liquidated Damages and not as a penalty or forfeiture. In the event Liquidated Damages are not paid, the Contractor further agrees that the City may deduct such amount thereof from any money due or that may become due the Contractor under the Contract (See Article 9.6 and 2.2 of the General Conditions).
ARTICLE 4 - CONTRACT PRICE: The City shall pay to the Contractor as full consideration for the faithful performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, the sum of Three Million Six Hundred Fifty Six Thousand Eight Hundred Seventy Three DOLLARS ($ 3,656,873), said sum being the total amount stipulated in the Bid Contractor submitted.
Payment shall be made as set forth in the General Conditions.
Should any Change Order result in an increase in the Contract Price, the cost of such Change Order shall be agreed to in advance by the Contractor and the City, subject to the monetary limitations set forth in Public Contract Code section 20118.4. In the event that the Contractor proceeds with a Change in work without an agreement between the City and Contractor regarding the cost of a Change Order, the Contractor waives any Claim of additional compensation for such additional work.
ARTICLE 5 - HOLD HARMLESS AGREEMENT: Contractor shall defend, indemnify and hold harmless City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from all liabilities, claims, actions, liens, judgments, demands, damages, losses, costs or expenses of any kind arising from death, personal injury, property damage or other cause based or asserted upon any act, omission, or breach connected with or arising from the progress of Work or performance of service under this Agreement or the Contract Documents. As part of this indemnity, Contractor shall protect and defend, at its own expense, City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from any legal action including attorney’s fees or other proceeding based upon such act, omission, breach or as otherwise required by this Article.
Furthermore, Contractor agrees to and does hereby defend, indemnify and hold harmless City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors from every claim or demand made, and every liability, loss, damage, expense or attorney’s fees of any nature whatsoever, which may be incurred by reason of:
(a) Liability for (1) death or bodily injury to persons; (2) damage or injury to, loss (including theft), or loss of use of, any property; (3) any failure or alleged failure to comply with any provision of law or the Contract Documents; or (4) any other loss, damage or expense, sustained by any person, firm or corporation or in connection with the Work called for in this Agreement or the Contract Documents, except for liability resulting from the sole or active negligence, or the willful misconduct of the City. (b) Any bodily injury to or death of persons or damage to property caused by any act, omission or breach of Contractor or any person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages or injury to or death of persons, loss (including theft) or loss of use of any property, sustained by any person, firm or corporation, including the City, Redlands Regular Meeting of 12/16/25 1040 of 1055
arising out of or in any way connected with Work covered by this Agreement or the Contract Documents, whether said injury or damage occurs either on or off City property, but not for any loss, injury, death or damages caused by the sole or active negligence or willful misconduct of the City. (c) Any dispute between Contractor and Contractor’s subcontractors/supplies/ Sureties, including, but not limited to, any failure or alleged failure of the Contractor (or any person hired or employed directly or indirectly by the Contractor) to pay any Subcontractor or Materialman of any tier or any other person employed in connection with the Work and/or filing of any stop notice or mechanic’s lien claims.
Contractor, at its own expense, cost, and risk, shall defend any and all claims, actions, suits, or other proceedings that may be brought or instituted against the City, its officers, agents or employees, on account of or founded upon any cause, damage, or injury identified herein Article 5 and shall pay or satisfy any judgment that may be rendered against the City, its officers, agents or employees in any action, suit or other proceedings as a result thereof.
The Contractor’s and Subcontractors’ obligation to defend, indemnify and hold harmless the City, Architect, Construction Manager, Inspector, the State of California and their officers, employees, agents and independent contractors hereunder shall include, without limitation, any and all claims, damages, and costs for the following: (1) any damages or injury to or death of any person, and damage or injury to, loss (including theft), or loss of use of, any property; (2) breach of any warranty, express or implied; (3) failure of the Contractor or Subcontractors to comply with any applicable governmental law, rule, regulation, or other requirement; (4) products installed in or used in connection with the Work; and (5) any claims of violation of the Americans with Disabilities Act (“ADA”).
ARTICLE 6 - PROVISIONS REQUIRED BY LAW: Each and every provision of law and clause required to be inserted in this Contract shall be deemed to be inserted herein, and this Contract shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted or is not inserted correctly, then upon application of either party the Contract shall forthwith be physically amended to make such insertion or correction.
ARTICLE 7 - COMPONENT PARTS OF THE CONTRACT: The Contract entered into by this Agreement consists of the following Contract Documents, all of which are component parts of the Contract as if herein set out in full or attached hereto:
Notice Inviting Bids
Instructions to Bidders
Designation of Subcontractors
Non-Collusion Declaration
Bid Guarantee Form
Bid Bond
Bid Form
Contractor’s Certificate Regarding Worker’s Compensation Acknowledgment of Bidding Practices Regarding Indemnity Agreement Form
Payment Bond
Performance Bond
Guarantee
Escrow Agreement for Security Deposit In Lieu of Retention Workers’ Compensation/Employers Liability Endorsement
General Liability Endorsement
Redlands Regular Meeting of 12/16/25 1041 of 1055
Automobile Liability Endorsement
Contractor’s Certificate Regarding Drug-Free Workplace
Contractor’s Certificate Regarding Alcohol and Tobacco
General Conditions
Supplementary General Conditions
Specifications
All Addenda as Issued
Drawings/Plans
Substitution Request Form
Requirements, Reports and/or Documents in the Project Manual or Other Documents Issued to Bidders Trade Scope of Work Summary
All of the above named Contract Documents are intended to be complementary. Work required by one of the above named Contract Documents and not by others shall be done as if required by all.
ARTICLE 8 - PREVAILING WAGES: Wage rates for this Project shall be in accordance with the general prevailing rate of holiday and overtime work in the locality in which the work is to be performed for each craft, classification, or type of work needed to execute the Contract as determined by the Director of the Department of Industrial Relations. Copies of schedules of rates so determined by the Director of the Department of Industrial Relations are on file at the administrative office of the City and are also available from the Director of the Department of Industrial Relations. Monitoring and enforcement of the prevailing wage laws and related requirements will be performed by the Labor Commissioner/ Department of Labor Standards Enforcement (DLSE).
The following are hereby referenced and made a part of this Agreement and Contractor stipulates to the provisions contained therein.
1. Chapter 1 of Part 7 of Division 2 of the Labor Code (Section 1720 et seq.)
2. California Code of Regulations, Title 8, Chapter 8, Subchapters 3 through 6 (Section 16000 et seq.)
ARTICLE 9 - RECORD AUDIT: In accordance with Government Code section 8546.7(and Davis Bacon, if applicable) and Article 13.11 of the General Conditions, records of both the City and the Contractor shall be subject to examination and audit for a period of five (5) years after a Final Retention Payment or the Recording of a Notice of Completion, whichever occurs first.
ARTICLE 10 - CONTRACTOR’S LICENSE: The Contractor must possess throughout the Project a Class as specified in the Notice Inviting Bids, Contractor’s License, issued by the State of California, which must be current and in good standing.
Redlands Regular Meeting of 12/16/25 1042 of 1055
IN WITNESS WHEREOF, this Agreement has been duly executed by the above named parties, on the day and year first above written.
City of Redlands CONTRACTOR:
By:
Typed or Printed Name
Dated:
Title
Signature
Type or Printed Name
Title (Authorized Officers or Agents)
Signature
Redlands Regular Meeting of 12/16/25 1043 of 1055
Redlands Regular Meeting of 12/16/25 1044 of 1055
BC 01 Concrete: Structural & Site (C8) Bid Bond (Y/N) Addenda (Y/N) Base Bid Alternate No. 1 Alternate No. 2 Alternate No. 3 Alternate No. 4 Total Robert Clapper Construction Services, Inc dba R.C. Construction Services, Inc. Y Y $ 583,000.00 $ 56,320.00 $ 639,320.00 RCCI Company Y Y $ 571,000.00 $ 75,000.00 $ 646,000.00
Spec Construction Co Inc Y Y $ 833,000.00 $ 50,000.00 $ 883,000.00 KAR Construction, Inc. Y Y $ 927,000.00 $ 45,000.00 $ 972,000.00 Inland Building Construction Companies, Inc. | IBCC Y Y $ 1,068,000.00 $ 147,700.00 $ 1,215,700.00 BC 02 Steel: Structural & Miscellaneous (C51) Bid Bond (Y/N) Addenda (Y/N) Base Bid Alternate No. 1 Alternate No. 2 Alternate No. 3 Alternate No. 4 Total Anderson Charnesky Structural Steel, Inc. | ACSS Y Y $ 845,498.00 $ 1,701,100.00 $ 845,498.00 KCB Towers, Inc. Y Y $ 1,276,655.00 $ 3,833,345.00 $ 1,276,655.00 BC 03 Finish Carpentry & Casework (B) Bid Bond (Y/N) Addenda (Y/N) Base Bid Alternate No. 1 Alternate No. 2 Alternate No. 3 Alternate No. 4 Total K & Z Cabinet Co., Inc. Y Y $ 995,790.00 $ 995,790.00David M. Bertino Manufacturing, Inc. Y Y $ 1,275,920.00 $ 1,275,920.00Stolo Cabinets, Inc. Y Y $ 1,495,100.00 $ 1,495,100.00BC 05 Doors, Frames, Hardware (C28, D16, or D28) Bid Bond (Y/N) Addenda (Y/N) Base Bid Alternate No. 1 Alternate No. 2 Alternate No. 3 Alternate No. 4 Total Whitehead Construction, Inc. Y Y $ 184,000.00 $ 184,000.00 Mulvihill Enterprises, Inc. Y Y $ 190,511.00 $ 190,511.00McKernan Inc. Y Y $ 218,100.00 $ 218,100.00 Dan Lyman Construction, Inc Y Y $ 253,470.00 $ 253,470.00
UNOFFICIAL BID RESULTS
City of Redlands
Redlands City Hall Renovation
Bid # FCS20251017TS
Wednesday, November 19, 2025