Agenda packet — Redlands City Council, April 7, 2026 (part 5 of 7)

Would the project
result in a
cumulatively
considerable net
increase of any
criteria pollutant for
which the project
region is nonattainment under an
applicable federal or
state ambient air
quality standard?
MM AQ-1
Replace Gas Powered Landscape Equipment with ZeroEmission Landscape Equipment (listed at A-1 in the aforementioned CAPCOA Handbook, and LL-1 in CalEEMod).

Less than
Significant
Project Applicant/City of
Redlands
During Project
Operation
MM AQ-2
Provide Electric Vehicle Charging Infrastructure (listed as T14 in CalEEMod).

Less than
Significant
Project Applicant/City of
Redlands
Include in Building
Plans; and During
Project Construction
MM TRANS-1
Prior to issuance of a certificate of occupancy for each phase of the project, the project proponent will implement a
commute trip reduction program consisting of information sharing and marketing to promote and educate employees
about their travel choices to the project site beyond driving such as carpooling, taking transit, walking, and biking, thereby reducing VMT and GHG emissions.

Less than
Significant
Project Applicant/City of
Redlands
During Project
Operation
MM TRANS-2
Prior to issuance of a certificate of occupancy for each phase of the project, the project proponent will implement a
ridesharing program for employees with similar commutes with funding requirements for employers. Ridesharing
encourages carpooled vehicle trips in place of singleoccupied vehicle trips, thereby reducing the number of trips, VMT, and GHG emissions. Existing programs including IE
Less than
Significant
Project Applicant/City of
Redlands
During Project
Operation
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Commuter can be leveraged for this measure.

MM TRANS-3
Prior to issuance of a certificate of occupancy for each phase of the project, the project proponent will install and maintain end-of-trip facilities for employee use. End-of-trip facilities include bike parking, bike lockers, showers, and personal lockers. The provision and maintenance of secure bike
parking and related facilities encourages commuting by
bicycle, thereby reducing VMT and GHG emissions.

Less than
Significant
Project Applicant/City of
Redlands
Include in Building
Plans; and During
Project Construction
MM TRANS-4
Prior to issuance of a certificate of occupancy for each phase of the project, the project proponent will implement an employer-sponsored vanpool service. Vanpooling is a
flexible form of public transportation that provides groups of 5 to 15 people with a cost-effective and convenient
rideshare option for commuting. The mode shift from longdistance, single-occupied vehicles to shared vehicles reduces overall commute VMT, thereby reducing GHG emissions. It was assumed that up to 2% of employees would participate in the vanpool program.

Less than
Significant
Project Applicant/City of
Redlands
During Project
Operation

4.3 Biological Resources
Threshold A: Would
the Project have a
substantial adverse
effect, either directly
or through habitat
modifications, on any
species identified as a
MM BIO-1: Crotch’s Bumble Bee Surveys
To ensure the proposed project does not result in direct or indirect impacts to the Crotch’s bumble bee, focused
presence/absence surveys shall be conducted based on the CDFW Survey Considerations for California Endangered
Species Act (CESA) Candidate Bumble Bee Species Guidelines (June 6th, 2023), (CDFW, 2023). Focused surveys shall be Less than
Significant
Qualified
biologist/Applicant/City
of Redlands
Before
beginning of
ground
disturbance;
three surveys
shall be
conducted with
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candidate, sensitive,
or special-status
species in local or
regional plans,
policies, or
regulations, or by the
California Department
of Fish and Wildlife or
U.S. Fish and Wildlife
Service?
started during the colony active period and when floral resources are present for the species by a qualified
entomologist. Specifically, three surveys shall be conducted with at least two weeks between surveys from April to June.

All regions within the project site where suitable floral resources are present shall be surveyed by walking
meandering transects at least one hour after sunrise and/or at least two hours before sunset (ideally between 9am and 1pm) on warm sunny days with winds below eight miles per hour.

Focused surveys shall be conducted for a minimum of one person-hour of searching per three acres of suitable habitat.

Bumble bees shall be captured with a net from blooms,
avoiding destruction of the flower when possible. Each bee shall be carefully transferred into a sterile vial and moved to a cooler with only one bee per vial to avoid disease spread.

The bee shall be kept in the vial for no more than 10 minutes in ambient temperature before being placed in a cooler as they have a tendency to over-heat (the amount of time will be decreased on hotter days). The vial shall be placed in a cooler at a temperature above 25 degrees Fahrenheit, as lower
temperatures could freeze and kill the bee. The results of the focused surveys shall be summarized in a letter report
including graphics and recommendations. At a minimum, the survey letter report shall provide the following:

1. A description and map of the survey area, focusing
on areas that could provide suitable habitat for
Crotch’s bumble bee.

2. Field survey conditions that shall include name(s) of qualified entomologist(s) and brief qualifications;
date and time of survey; survey duration; general
weather conditions; survey goals, and species
at least two
weeks between
surveys from
April to June.
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searched.

3. Map(s) showing the location of nests/colonies; and,

4. A description of physical (e.g., soil, moisture, slope) and biological (e.g., plant composition) conditions
where each nest/colony is found. A sufficient
description of biological conditions, primarily
impacted habitat, shall include native plant
composition (e.g., density, cover, and abundance)
within impacted habitat (e.g., species list separated
by vegetation class; density, cover, and abundance of
each species).

If the species is detected onsite, the CDFW shall be contacted to determine appropriate conservation measures to prevent direct/indirect impacts to the species, or acquisition of an Incidental Take Permit (ITP). To initiate the ITP process, the applicant or representative shall contact the appropriate CDFW Regional Office and submit a completed ITP
application.

MM BIO-2: Focused and Preconstruction Burrowing Owl
Surveys
To ensure the proposed project does not result in direct or indirect impacts to the burrowing owl, focused surveys shall be conducted in accordance with the March 7, 2012, Staff Report on Burrowing Owl Mitigation (CDFG, 2012) which
recommends both a breeding and non-breeding season
survey. Specifically, a total of four surveys shall be conducted by a qualified avian biologist during the breeding season: 1) at least one site visit between February 15 and April 15, and 2) a minimum of three surveys, at least three weeks apart, between April 15 and July 15, with at least one visit after June

15. Non-breeding season surveys shall include four surveys Less than
Significant
Qualified
biologist/Applicant/City
of Redlands
A total of four surveys
shall be conducted by
a qualified avian
biologist during the
breeding season: 1) at
least one site visit
between February 15
and April 15, and 2) a
minimum of three
surveys, at least three
weeks apart, between
April 15 and July 15,
with at least one visit
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spread out evenly from July 15 to February 15. A report of the findings prepared by a qualified biologist shall be submitted to the City of Redlands prior to any permit or approval for ground disturbing activities.

If burrowing owls are detected onsite during the focused or preconstruction surveys, a burrowing owl monitoring and/or relocation plan shall be developed and approved by the City of Redlands, CDFW and USFWS prior to any permit or
approval for ground disturbing activities. At a minimum, the plan shall include the following:

1. Burrowing owl status, distribution and habitat utilization within and adjacent to the project site.

2. Conservation objectives and goals developed in
cooperation with CDFW and USFWS.

3. Results of burrowing owl monitoring activities.
a. 350-foot minimum protective (no work) zone
shall be designated around each of the occupied
burrow sites and delineated by orange silt
after June 15. Nonbreeding season
surveys shall include
four surveys spread
out evenly from July
15 to February 15.

Regardless of the
findings of the focused
surveys, a burrowing
owl preconstruction
survey shall be
conducted no less
than 14 days prior to
the initiation of
ground-disturbing
activities to ensure
protection for this
species including a
survey conducted
with 24 hours of start
of work.
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fencing. The installation of the fencing shall be
monitored by a qualified biologist to ensure owls
are not directly or indirectly impacted as a result
of fence installation. The monitoring biologist
will also be responsible for directing where the
fencing shall be installed.
b. A qualified monitoring biologist shall monitor
the owls weekly during the non-breeding season
to determine if the 350-foot protective zone is
adequate for their protection. The weekly
monitoring events will also provide critical
information regarding the status of the species
onsite for purposes of developing a relocation
plan.
c. A qualified monitoring biologist shall conduct an
initial environmental briefing with any
contractors which will be working onsite. The
briefing shall include a discussion of burrowing
owl natural history, identification of burrowing
owl non-breeding season protection zones, and
summary of penalties for directly and/or
indirectly impacting the species.
d. A qualified monitoring biologist shall be
authorized to stop all work activities in the event
potential direct and/or indirect impacts to
burrowing owl may occur as a result of proposed
staging activities.
e. Monthly updates on the monitoring efforts
including recommendations, as warranted, shall
be submitted to the City of Redlands, CDFW and
USFWS.
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4. Passive and/or active relocation activities.

5. Burrowing owl management activities for active
relocation sites.

Based on the candidacy or listing status of the species at the time of surveys, if detected, acquisition of an Incidental Take Permit may also be required.

MM BIO-3: Pre-Construction Breeding Bird Survey
To maintain compliance with the MBTA and California Fish and Game Code §§ 3503, 3503.5, and 3513, and to avoid
impacts or take of migratory non-game breeding birds and other native birds, their nests, young, and eggs, the following measures shall be implemented.

Site preparation activities (ground disturbance, construction activities, staging equipment, and/or removal of trees and vegetation) for the project shall be avoided, to the greatest extent possible, during the nesting season of potentially occurring native and migratory bird species (generally
September 15 to February 15 for songbirds; September 1 to January 14 for raptors, although the nesting season may be extended due to weather and drought conditions).

If site preparation activities are proposed during the
nesting/breeding season, the project proponent shall retain a qualified avian biologist to conduct a pre-activity field survey prior to the issuance of grading permits for the project to determine if active nests of species protected by the MBTA or the California Fish and Game Codes are present in the
construction zone. The nest surveys shall include the project site where project activities have the potential to cause nest failure. The survey results shall be provided to the City of Redlands for review and approval. The project applicant shall Less than
Significant
Qualified
biologist/Applicant/City
of Redlands
Prior to the issuance
of grading permits for
the project. Preactivity field surveys
shall be conducted at
the appropriate time
of day/night, during
appropriate weather
conditions, no more
than three days prior
to the initiation of
project activities.
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adhere to the following:

1. The project applicant shall retain a qualified biologist experienced in: identifying local and migratory bird
species of special concern; conducting bird surveys using appropriate survey methodology; nesting surveying
techniques, recognizing breeding and nesting behaviors, locating nests and breeding territories, and identifying nesting stages and nest success;
determining/establishing appropriate avoidance and
minimization measures; and monitoring the efficacy of
implemented avoidance and minimization measures.

2. Pre-activity field surveys shall be conducted at the appropriate time of day/night, during appropriate
weather conditions, no more than three days prior to the initiation of project activities. Surveys shall encompass all suitable areas including trees, shrubs, bare ground, burrows, cavities, and structures. Survey duration shall take into consideration the size of the property; density, and complexity of the habitat; number of survey
participants; survey techniques employed; and shall be
sufficient to ensure the data collected is complete and accurate.

If no nesting birds are observed during the survey, site preparation and construction activities may begin. However, if active nests (including nesting raptors) are located, then avoidance or minimization measures shall be undertaken in consultation with the City of Redlands, CDFW and USFW, as warranted. Measures shall include immediate establishment of an appropriate buffer zone to be established by a qualified biologist based on their best professional judgement and experience. The buffer around the nest shall be delineated and flagged, and no construction activity shall occur within ❖ SECTION 4.0 - FINAL MITIGATION MONITORING AND REPORTING PROGRAM ❖ 7214/Kaiser Permanente Redlands Medical Center PEIR Page 4-12 Response to Comments January 2026
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the buffer area until a qualified biologist determines nesting species have fledged and the nest is no longer active, or the nest has failed. The biologist shall monitor the nest at the onset of project activities and at the onset of any changes in such project activities (e.g., increase in number or type of equipment, change in equipment usage, etc.) to determine the efficacy of the buffer. If the biologist determines that such project activities may be causing an adverse reaction, the biologist shall adjust the buffer accordingly or implement alternative avoidance and minimization measures, such as redirecting or rescheduling construction or erecting sound barriers. All work within these buffers will be halted until the nesting effort is finished (i.e., the juveniles are surviving independent from the nest). The onsite biologist shall review and verify compliance with these nesting avoidance buffers and shall verify the nesting effort has finished. Work can resume within these avoidance areas when no other active nests are found.

Birds or their active nests will not be disturbed, captured, handled or moved. Active nests cannot be removed or
disturbed; however, nests can be removed or disturbed if determined inactive by a qualified biologist.

If listed bird species are observed within a project site during the preconstruction survey, the biologist will immediately map the area and notify the appropriate resource agency to determine suitable protection measures and/or mitigation measures and to determine if additional mitigation is
necessary. Project activities may begin within the area only when concurrence is received from the appropriate resource agency.

Upon completion of the survey and nesting bird monitoring, a report shall be prepared and submitted to City of Redlands ❖ SECTION 4.0 - FINAL MITIGATION MONITORING AND REPORTING PROGRAM ❖ 7214/Kaiser Permanente Redlands Medical Center PEIR Page 4-13 Response to Comments January 2026
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for review and approval prior to initiation of construction activities.

MM BIO-4: Preconstruction Bat Survey
Prior to implementation of project activities, a qualified bat biologist shall be retained to determine whether potential roosting sites for yellow bats may be affected. For large ornamental trees and palms suitable for bat
roosting/nursery, exit counts and acoustic surveys shall be performed prior to initial ground disturbance, vegetation or structure removal to determine whether the project site and a 300-foot buffer supports a nursery or roost. This work will occur between late -spring and late summer and/or in the fall (generally mid-March through late October).

If the results of the bat survey find a total of a single roosting individual of a special status bat species or 25 or more individuals of a non-special status bat species with potential to be present in the project site, a Bat Management Plan shall be developed by a qualified bat biologist to ensure mortality to bats does not occur. For each location confirmed to be occupied by bats, the Bat Management Plan must provide
details both in text and graphically where exclusion
devices/and or staged tree/palm removal will need to occur, the timing for exclusion work and the timeline and
methodology needed to exclude the bats. The plan will need to be reviewed and approved by the City of Redlands and CDFW prior to disturbance of the roosts. The Bat
Management Plan shall include:

1. Bat status, distribution and habitat information within and adjacent to the project site.

2. Results of the bat surveys.

Less than
Significant
Qualified
biologist/Applicant/City
of Redlands
Prior to
implementation of
project activities
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3. Project-specific measures for noise attenuation devices, acoustic and visual monitoring during high-vibration and sound activities (such as saw cutting, jackhammering,
and pile driving), visual disturbance buffers, and the
installation of bat exclusion devices to safely and
humanely evict bats outside of the maternity season, in the event they are needed.

4. Exclusion methods may include use of one-way doors at roost entrances (bats may leave, but not re enter), or
sealing roost entrances when the site can be confirmed to contain no bats. Exclusion efforts may be restricted
during periods of sensitive activity (e.g., during
hibernation or while females in maternity colonies are
nursing young).

5. If roosts cannot be avoided or it is determined that construction activities may cause roost abandonment,
such activities may not commence until permanent,
elevated bat houses have been installed outside of, but near the construction area. Placement and height will be determined by a qualified wildlife biologist, but the
height of bat house will be at least 15 feet. Bat houses will be multi-chambered and be purchased or constructed in
accordance with CDFW standards. The number of bat
houses required will be dependent upon the size and
number of colonies found, but at least one bat house will be installed for each pair of bats (if occurring
individually), or of sufficient number to accommodate
each colony of bats to be relocated.
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6. Consultation with the California Department of Fish and Wildlife would occur to finalize preparation of the Bat Management Plan for inclusion in other permits that are required from the CDFW, such as a Lake or Streambed
Alteration Agreement (LSAA) under Section 1600-1616
of the Fish and Game Code. Each LSAA usually contains a section titled Measures to Protect Fish and Wildlife
Resources, for which this plan would be incorporated.

7. A description of incidental monitoring and reporting that will take place during construction.

8. Details for post-construction monitoring.

9. Note that the Bat Management Plan is triggered only if the project requires high-vibration and sound activities causing shaking or vibration, generally resulting from
saw cutting, jackhammering, pile driving, or similar
activities (within 150 feet of a bat colony).

MM BIO-5: Jurisdictional Delineation and Permitting
Prior to approval of grading permits and initiation of project activities, a qualified biologist shall conduct a formal jurisdictional delineation on the project site to determine the presence/absence of jurisdictional resources, extent of jurisdictional areas, and impacts to resources regulated by the USACE, RWQCB, and CDFW. The delineation shall be
conducted using the current USACE methods and definition of “waters of the U.S.” (most current as of this writing is March 2025 notice and data sheets) and the methods and wetland definitions specified in the California State Wetland Definition and Procedures for Discharges of Dredged or Fill Material to Waters of the State (Procedures) (SWRCB, 2019) to delineate Less than
Significant
Qualified
biologist/Applicant/City
of Redlands
Prior to approval of
grading permits and
initiation of project
activities
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waters of the state.

Upon completion of the jurisdictional delineation survey, a jurisdictional delineation report shall be prepared according to the Minimum Standards for Acceptance of Aquatic
Resources Delineation Reports for the USACE, Los Angeles Regulatory District (USACE-LA, 2017). This report shall be submitted to City of Redlands for review and approval.

If jurisdictional areas are present on the project site, the project applicant shall obtain a Clean Water Act Section 404 permit, California Fish and Game Code Section 1602 Lake or Streambed Alteration Agreement from CDFW and a CWA 401
or WDR permit issued by the RWQCB (Santa Ana RWQCBRegion 8) pursuant to the California Water Code § 13260, as warranted. If required, these permits shall be obtained prior to issuance of a grading permit. Construction activities (including but not limited to fencing, staging, and clearing) will not commence unless all requirements of the USACE, CDFW, RWQCB have been met and the RWQCB has issued a
WDR permit, letter of permission, or other project-specific approval. All conditions of these permits shall be adhered to during project development.

4.4 Cultural Resources
Threshold A: Would
the Project cause a
substantial adverse
change in the
significance of a
historical resource
MM CUL-1
The project applicant shall retain an archaeologist who meets the Secretary of the Interior’s Professional Qualifications Standards for Archaeology to conduct monitoring of
subsurface ground disturbance during construction
activities. The archaeologist shall also take the opportunity to Less than
Significant
Qualified archaeologist;
project applicant; and
City of Redlands
Before beginning of
ground-disturbing
work; and during site
clearance
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pursuant to §
15064.5?
And
Threshold B: Would
the Project cause a
substantial adverse
change in the
significance of an
archaeological
resource pursuant to §
15064.5?
re-survey the parcel’s ground surface as the vegetation is cleared for construction work. If unanticipated cultural resource discoveries are made the archaeologist will be afforded the necessary time to recover, analyze, and curate the find(s). The qualified archaeologist will recommend the extent of archaeological monitoring necessary to ensure the protection of any other resources that may be in the area. Any identified cultural resources shall be recorded on the
appropriate DPR 523 (A-L) form and filed with the Eastern Information Center.

MM CUL-2
If historical or unique archaeological resources are
discovered during construction activities, the contractor shall halt construction activities in a 50-foot radius and notify the project proponent and the City of Redlands. A Secretary of the Interior qualified archaeologist (Principal Archaeologist) shall be notified and afforded the necessary time to recover, analyze, and curate the find(s). The Principal Archaeologist shall recommend the extent of archaeological monitoring necessary to ensure the protection of any other resources that may be in the area. Construction activities may continue on other parts of the project site while evaluation and treatment of historical or unique archaeological resources takes place.

The Principal Archaeologist, depending on the type and
extent of the finds, may prepare an Archaeological Resources Treatment Plan (ARTP) to guide future monitoring, the
recovery of cultural resources, analysis and reporting of the finds, and curation of the finds. The ARTP shall be submitted to the City and the project proponent for approval. The ARTP shall include the following:

Less than
Significant
Qualified archaeologist;
project applicant; and
City of Redlands
During construction
activities
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1. Results of the Cultural Resources Inventory:
archaeological resources and their condition and threats on the project site.

2. Impact assessment.

3. Mitigation strategies, which may include:
a. Potential avoidance measures.
b. Data recovery steps such as excavation and analysis
of an archaeological site to collect information before it is destroyed.
c. Conservation measures such as cleaning, conserving,
studying, cataloging, and storing recovered
archaeological materials and associated records.

4. Procedures for archaeological monitoring during
construction to record exposed resources.

5. Protocols for unanticipated discoveries: what
construction workers should do if they find cultural
resources unexpectedly, including ceasing work and
contacting a qualified archaeologist.

6. Consultation with relevant groups, such as Native
American tribes, historians, and regulatory agencies, to determine the value of resources and appropriate
treatment measures.

7. Documenting and reporting format and procedures.
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Threshold C: Would
the Project disturb
human remains,
including those
interred outside of
dedicated cemeteries?
MM CUL-3
If human remains are encountered during excavations
associated with this project, all work shall stop within a 30- foot radius of the discovery, and the San Bernardino County Coroner will be notified (§ 5097.98 of the Public Resources Code). The Coroner will determine whether the remains are recent human origin or older Native American ancestry. If the coroner, with the aid of the supervising archaeologist, determines that the remains are prehistoric, they will contact the Native American Heritage Commission (NAHC). The
NAHC will be responsible for designating the Most Likely Descendant (MLD). The MLDS (either an individual or
sometimes a committee) will be responsible for the ultimate disposition of the remains, as required by § 7050.5 of the California Health and Safety Code. The MLD will make
recommendations within 24 hours of their notification by the NAHC. These recommendations may include scientific
removal and nondestructive analysis of human remains and items associated with Native American burials (§ 7050.5 of the Health and Safety Code).

Less than
Significant
Qualified archaeologist;
project applicant; and
City of Redlands
During excavations
associated with this
project

4.5 Geology and Soils
MM-GEO-1
A qualified paleontologist, approved by the City of Redlands and the Western Science Center, must be retained prior to excavation and grading activities at the project site.

1. Prior to the earth-moving activities, the
paleontologist shall develop a site-specific
Paleontological Resources Impact Mitigation
Program (PRIMP) to be implemented in support of
Less than
Significant
Qualified
paleontologist/project
applicant; City of
Redlands
Prior to excavation
and grading activities
at the project site; and
during excavation and
grading activities
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the Project in order to mitigate potential adverse
impacts to paleontological resources. The PRIMP
shall follow guidelines developed by the Society for
Vertebrate Paleontology and include monitoring of
ground disturbance activities in sediments that are
likely to include paleontological resources, specimen
recovery, and screen washing; preparation of any
collected specimens to the point of identification;
curation of any collected specimens to a museum
repository with permanent, retrievable storage; and
preparation of a final paleontological survey report
that would provide details of monitoring, fossil
identification, and repository arrangements. The
Project Applicant shall then comply with the
recommendations of the Project Paleontologist and
requirements of the PRIMP. At a minimum, the
PRIMP shall include the following:

1. Project and location

2. Regulatory setting

3. Geology of the site

4. Paleontological resources and survey results

5. Paleontological sensitivity of the site

6. Paleontological resources mitigation and
monitoring measures such as:
a. Coordination with construction
personnel and training
b. Details of training and materials
c. Frequency and location of inspections
d. When and how grading/excavation
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Issue Area Mitigation Measures (MMs)
Level of
Significance
After
Mitigation
Responsible Party/
Monitoring Party
Implementation
Stage
activities will be diverted
e. Procedures of fossil recovery, removal,
treatment, transport, and deposition
facility
f. Recording, documentation, and
reporting procedures

2. Before the mitigation program begins, the
paleontologist or monitor must coordinate with the
appropriate construction contractor personnel to
provide information regarding the requirements of
the City or Redlands, as applicable, for the protection of paleontological resources. Contractor personnel
shall be briefed on the procedures to follow in the
event that fossil remains, and a previously
unrecorded fossil site are encountered by earthmoving activities, particularly when the monitor is not on site.

3. The qualified paleontologist shall perform periodic
inspections of excavation and grading activities at
the project site to determine the presence of
fossiliferous soils. The frequency and location of
inspections shall be specified in the PRIMP and will
depend on the depth of excavation and grading
activities and the materials being excavated. If
paleontological materials are encountered, the
paleontologist must temporarily divert or redirect
the grading and excavation activities in the area of
the exposed material to facilitate evaluation and, if
necessary, salvage. The authority of the
paleontologist to temporarily halt construction in
part of the project site must be included in the
project grading and construction plans. A copy of the
❖ SECTION 4.0 - FINAL MITIGATION MONITORING AND REPORTING PROGRAM ❖ 7214/Kaiser Permanente Redlands Medical Center PEIR Page 4-22 Response to Comments January 2026
Issue Area Mitigation Measures (MMs)
Level of
Significance
After
Mitigation
Responsible Party/
Monitoring Party
Implementation
Stage
report of the paleontological survey is submitted to
the Western Science Center. Any fossils recovered
during mitigation shall be deposited in an accredited
and permanent scientific institution for the benefit of current and future generations.

4.7 Greenhouse Gas Emissions
Threshold A: Would
the Project generate
greenhouse gas
emissions, either
directly or indirectly,
that may have a
significant impact on
the environment?
MM GHG-1
Using alternative fuels for construction equipment (0 to 22 percent).

MM GHG-2
Using electric or hybrid construction equipment (2.5 to 80 percent of GHG emissions from equipment that is electric or hybrid if used 100 percent of the time).

MM GHG-3
Limiting construction equipment idling beyond regulation requirements (varies with the amount of project idling
occurring and the amount reduced).

MM GHG-4
Instituting a heavy-duty offroad vehicle plan (range of effectiveness is not applicable because it only ensures compliances with other mitigation measures). At a minimum, the heavy-duty offroad vehicle plan shall include the
following:

1. Fleet reporting and labeling: diesel-fueled vehicles operating in California, with engines 25 horsepower or
greater, must be reported to CARB through the online
DOORS system and labeled appropriately.

Significant
and
Unavoidable
Project applicant and
project construction
contractor
Include in project
building plans; and
during project
construction
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Issue Area Mitigation Measures (MMs)
Level of
Significance
After
Mitigation
Responsible Party/
Monitoring Party
Implementation
Stage

2. Emission reduction strategies: how you will meet
emission reduction requirements by:
a. Retiring/Replacing Vehicles: Phase out older, dirtier engines by replacing them with new, cleaner ones or
equipment that meets the latest emission standards.
b. Engine repowering: plan/schedule to replace older
off-road diesel engines with newer, cleaner ones.
c. Verified Diesel Emission Control Strategies (VDECS):

Install verified diesel emission control strategies
(e.g., exhaust retrofits) on existing engines.

3. Fuel acquisition: fleets must begin (2024) using
renewable diesel (R99 or R100).

4. Idling restrictions: limit idling to five minutes and apply a written idling policy.

5. Fleet average goals: fleet average emission level
standards/balancing emissions from vehicles.

MM GHG-5
Implementing a construction vehicle inventory tracking
system (range of effectiveness does not reduce GHG
emissions in and of itself; it only ensures compliance with other mitigation measures).

4.12 Transportation
Threshold B: Would
the project conflict or
be inconsistent with
CEQA Guidelines
section 15064.3,
subdivision (b)?
MM TRANS-1
Prior to issuance of a certificate of occupancy for each phase of the project, the project proponent will implement a
commute trip reduction program consisting of information sharing and marketing to promote and educate employees
about their travel choices to the project site beyond driving such as carpooling, taking transit, walking, and biking, Significant
and
Unavoidable
Project applicant/City of
Redlands
Prior to issuance of a
certificate of
occupancy for each
phase of the project
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Issue Area Mitigation Measures (MMs)
Level of
Significance
After
Mitigation
Responsible Party/
Monitoring Party
Implementation
Stage
thereby reducing VMT and GHG emissions.

MM TRANS-2
Prior to issuance of a certificate of occupancy for each phase of the project, the project proponent will implement a
ridesharing program for employees with similar commutes with funding requirements for employers. Ridesharing
encourages carpooled vehicle trips in place of singleoccupied vehicle trips, thereby reducing the number of trips, VMT, and GHG emissions. Existing programs including IE
Commuter can be leveraged for this measure.

Significant
and
Unavoidable
Project applicant/City of
Redlands
Prior to issuance of a
certificate of
occupancy for each
phase of the project
MM TRANS-3
Prior to issuance of a certificate of occupancy for each phase of the project, the project proponent will install and
maintain end-of-trip facilities for employee use. End-of-trip facilities include bike parking, bike lockers, showers, and personal lockers. The provision and maintenance of secure bike parking and related facilities encourages commuting by bicycle, thereby reducing VMT and GHG emissions.

Significant
and
Unavoidable
Project applicant/City of
Redlands
Prior to issuance of a
certificate of
occupancy for each
phase of the project
MM TRANS-4
Prior to issuance of a certificate of occupancy for each phase of the project, the project proponent will implement an employer-sponsored vanpool service. Vanpooling is a
flexible form of public transportation that provides groups of 5 to 15 people with a cost-effective and convenient
rideshare option for commuting. The mode shift from longdistance, single-occupied vehicles to shared vehicles reduces overall commute VMT, thereby reducing GHG
emissions. It was assumed that up to 2% of employees
Significant
and
Unavoidable
Project applicant/City of
Redlands
Prior to issuance of a
certificate of
occupancy for each
phase of the project
❖ SECTION 4.0 - FINAL MITIGATION MONITORING AND REPORTING PROGRAM ❖ 7214/Kaiser Permanente Redlands Medical Center PEIR Page 4-25 Response to Comments January 2026
Issue Area Mitigation Measures (MMs)
Level of
Significance
After
Mitigation
Responsible Party/
Monitoring Party
Implementation
Stage
would participate in the vanpool program.

4.13 Tribal Cultural Resources
Threshold A:Would
the project cause a
substantial adverse
change in the
significance of a tribal
cultural resource,
defined in Public
Resources Code
section 21074 as
either a site, feature,
place, cultural
landscape that is
geographically defined
in terms of the size
and scope of the
landscape, sacred
place, or object with
cultural value to a
California Native
American tribe, and
that is:
i. Listed or eligible
for listing in the
California
Register of
Historical
Resources, or in a
local register of
historical
MM-TCR-1: Retain a Native American Monitor Prior to
Commencement of Ground-Disturbing Activities

1. The project applicant shall retain a Native American Monitor(s) from one or more Consulting Tribe(s),
including Gabrieleño Band of Mission Indians – Kizh
Nation. Monitors from more than one tribe may
coordinate and utilize a rotating schedule at their
discretion.. The monitor(s) shall be retained prior to the commencement of any “ground-disturbing activity” for
the subject project at all project locations (i.e., both onsite and any off-site locations that are included in the project description/definition and/or required in
connection with the project, such as public improvement work). “Ground-disturbing activity” shall include, but is not limited to, demolition, pavement removal, potholing, auguring, grubbing, tree removal, boring, grading,
excavation, drilling, and trenching.

2. A copy of the executed monitoring agreement with each monitoring Consulting Tribe(s), including Gabrieleño
Band of Mission Indians – Kizh Nation, shall be submitted to the lead agency prior to the earlier of the
commencement of any ground-disturbing activity, or the
issuance of any permit necessary to commence a grounddisturbing activity.

3. The monitor(s), including Gabrieleño Band of Mission Indians – Kizh Nation, will complete daily monitoring
logs that will provide descriptions of the relevant
ground-disturbing activities, the type of construction
Less than
Significant
Native American
Monitor/Project
Applicant/City of
Redlands
Prior to
Commencement of
Ground-Disturbing
Activities; and during
ground-disturbing
activities
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Issue Area Mitigation Measures (MMs)
Level of
Significance
After
Mitigation
Responsible Party/
Monitoring Party
Implementation
Stage
resources as
defined in Public
Resources Code
§ 5020.1(k); or
ii. A resource
determined by
the lead agency,
in its discretion
and supported by
substantial
evidence, to be
significant
pursuant to
criteria set forth
in subdivision (c)
of Public
Resource Code
§ 5024.1. In
applying the
criteria set forth
in subdivision (c)
of Public
Resources Code
Section 5024.1,
the lead agency
shall consider the
significance of
the resource to a
California Native
American Tribe.
activities performed, locations of ground-disturbing
activities, soil types, cultural-related materials, and any other facts, conditions, materials, or discoveries of
significance to the Tribe. Monitor logs will identify and describe any discovered TCRs, including but not limited to, Native American cultural and historical artifacts,
remains, places of significance, etc., (collectively, tribal cultural resources, or “TCR”), as well as any discovered Native American (ancestral) human remains and burial
goods. Copies of monitor logs will be provided to the
project applicant/lead agency upon written request to
the Tribe, including Gabrieleño Band of Mission Indians – Kizh Nation.

4. On-site tribal monitoring shall conclude upon the latter of the following (1) written confirmation to the
Consulting Tribe(s) , including Gabrieleño Band of
Mission Indians – Kizh Nation, from a designated point
of contact for the project applicant that all grounddisturbing activities and phases that may involve grounddisturbing activities on the project site or in connection with the project are complete; or (2) a determination and written notification by the Consulting Tribe(s) , including Gabrieleño Band of Mission Indians – Kizh Nation, to the project applicant and lead agency that no future, planned construction activity and/or development/construction
phase at the project site possesses the potential to impact TCRs.

MM-TCR-2: Unanticipated Discovery of Tribal Cultural
Resource Objects (Non-Funerary/Non-Ceremonial)

1. Upon discovery of any TCRs, all construction activities in the immediate vicinity of the discovery shall cease (i.e.

Less than
Significant
Native American
Monitor/Project
Applicant/City of
Redlands
Prior to
Commencement of
Ground-Disturbing
Activities; and during
ground-disturbing
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Issue Area Mitigation Measures (MMs)
Level of
Significance
After
Mitigation
Responsible Party/
Monitoring Party
Implementation
Stage
not less than the surrounding 50 feet) and shall not
resume until the discovered TCR has been fully assessed by the Consulting Tribe(s), including Gabrieleño Band of Mission Indians – Kizh Nation, monitor(s) and/or
archaeologist(s).
activities
MM-TCR-3: Unanticipated Discovery of Human Remains and
Associated Funerary or Ceremonial Objects

1. Native American human remains are defined in PRC
5097.98 (d)(1) as an inhumation or cremation, and in any state of decomposition or skeletal completeness.

Funerary objects, called associated grave goods in Public Resources Code Section 5097.98, are also to be treated
according to this statute.

2. If Native American human remains and/or grave goods
are discovered or recognized on the project site, then
Public Resource Code 5097.9 as well as Health and Safety Code Section 7050.5 shall be followed.

3. Human remains and grave/burial goods shall be treated alike per California Public Resources Code section
5097.98(d)(1) and (2).

4. Preservation in place (i.e., avoidance) is the preferred manner of treatment for discovered human remains
and/or burial goods.

5. Any discovery of human remains/burial goods shall be kept confidential to prevent further disturbance.

Less than
Significant
Native American
Monitor/Project
Applicant/City of
Redlands
Prior to
Commencement of
Ground-Disturbing
Activities; and during
ground-disturbing
activities
1 I:\cmo\Resolutions\Reolution No. 8763.bm.03.23.2026.docx RESOLUTION NO. 8763

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

ADOPTING FINDINGS OF FACT, A STATEMENT OF OVERRIDING

CONSIDERATIONS, A MITIGATION MONITORING AND REPORTING

PROGRAM, AND CERTIFYING THE FINAL PROGRAM ENVIRONMENTAL

IMPACT REPORT PREPARED FOR THE KAISER REDLANDS MEDICAL

CENTER PROJECT
WHEREAS, Kaiser Foundation Hospitals (“Applicant”) has filed a legislative application requesting approval of a proposed text amendment to Concept Plan No. 1 (Amendment No. 8) and a phased Development Plan (Planned Development No. 6) for a proposed 983,000 square-foot multistory medical center including a general hospital, medical office buildings, a central utility plant, a parking structure and related improvements on approximately 36.5 acres at 1301 California Street located on west side of the California Street between Almond Avenue and Lugonia Avenue in the Medical Facilities district of Concept Plan No. 1 in Specific Plan No. 40 (the “East Valley Corridor Specific Plan”), hereto referred to as the “Kaiser Redlands Medical Center Project”; and WHEREAS, on January 21, 2025, the City of Redlands, acting as the Lead Agency under the California Environmental Quality Act (“CEQA”), published a Notice of Preparation and initiated work on a Draft Program Environmental Impact Report (“Draft PEIR”) for the Kaiser Redlands Medical Center Project (State Clearinghouse #2025010666); and WHEREAS, on February 12, 2025, a public scoping meeting was conducted to receive input on the preparation of the Draft PEIR; and
WHEREAS, on November 17, 2025, the Draft PEIR was circulated for public review with a 45-day public review and comment period beginning on November 18, 2025, and ending on January 5, 2026; and
WHEREAS, on January 30, 2026, the City of Redlands prepared the Final Program Environmental Impact Report (“Final PEIR”) which includes the Draft PEIR; comments received about the Draft PEIR and responses to those comments; and changes, clarifications, and corrections to the Draft PEIR; and
WHEREAS, on January 30, 2026, the Final PEIR was made available to those public agencies that commented on the Draft PEIR as well as all other commenters; and WHEREAS, as a program environmental impact report, the Final PEIR examines the potential effects resulting from implementing the Kaiser Redlands Medical Center Project; and WHEREAS, on February 24, 2026, the Planning Commission reviewed the Final PEIR comprising the Draft PEIR dated November 2025, comments received on the Draft PEIR, and the Response to Comments document dated January 2026 (collectively, the “CEQA Documentation”); and reviewed the Findings of Fact and Statement of Overriding Considerations; and 2 I:\cmo\Resolutions\Reolution No. 8763.bm.03.23.2026.docx WHEREAS, on February 24, 2026, the Planning Commission recommended that the City Council adopts the Findings of Fact, Statement of Overriding Considerations, and Mitigation Monitoring and Reporting Program, and certifies the Final PEIR prepared for the Kaiser Redlands Medical Center Project; and
WHEREAS, on April 7, 2026, the City Council reviewed the CEQA Documentation for the Kaiser Redlands Medical Center Project; and
WHEREAS, on April 7, 2026, the City Council considered the recommendation of the Planning Commission, City staff’s verbal and written reports, and the written and verbal testimony submitted by members of the general public.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. California Environmental Quality Act. The City Council has received, reviewed and considered the CEQA Documentation and other substantive and procedural components of CEQA compliance for the Project. The CEQA Documentation prepared for the Project has been completed, and review procedures as required by CEQA for a Lead Agency have been completed in conformance with CEQA as set forth in the recitals to this resolution.

Pursuant to CEQA, including without limitation, CEQA Guidelines section 15090, the City Council further finds and determines that: the City has complied with its duties as Lead Agency for the Project, the CEQA Documentation was presented to the City Council, and the City Council has reviewed and considered the information contained therein. Further, the City Council finds that the CEQA Documentation was prepared in compliance with CEQA, specifically:

1. That a Notice of Preparation was published on January 21, 2025, giving public agencies and members of the public until thirty (30) days after their receipt of the Notice of Preparation to review and respond to the proposed scope of the Kaiser Redlands Medical Center Project; a copy of such notice was mailed to interested parties, all property owners within a 300-foot radius of the project site, surrounding cities and other public agencies; and a duly noticed public scoping meeting was held on February 12, 2025.

2. That the Draft PEIR was prepared in compliance with CEQA Guidelines sections 15120 through 15132.

3. That the Draft PEIR was published on November 17, 2025, and circulated for public review and comment from November 18, 2025, through January 5, 2026, thus complying with the 45-day review period; and as part of this review period, a Notice of Availability was posted and mailed to interested parties, all property owners within a 300-foot radius of the Project site, surrounding cities and other public agencies.
3 I:\cmo\Resolutions\Reolution No. 8763.bm.03.23.2026.docx

4. That the Final PEIR has been prepared consisting of: the Draft PEIR; the comments received on the Draft PEIR; the response of the City to the comments received; and a comprehensive list of changes, clarifications and corrections to the Draft PEIR.

5. That the CEQA Documentation (incorporated herein by reference) was prepared in accordance with the applicable provisions of the CEQA Guidelines.

Section 2. Certification of Program Environmental Impact Report. The City Council finds that the Final PEIR reflects the independent judgment and analysis of the City. The City Council specifically finds that the Final PEIR for the Kaiser Redlands Medical Center Project accurately and completely presents adequate information about the broad effects of implementing the Kaiser Redlands Medical Center Project. The City Council finds that the Kaiser Redlands Medical Center Project may result in significant environmental effects with respect to greenhouse gas emissions and transportation, and such effects were analyzed in the Draft PEIR and disclosed during the public comment period as required by CEQA. The City Council also finds that the Findings of Facts and Statement of Overriding Considerations provide sufficient justification for approving the proposed Kaiser Redlands Medical Center Project, even though there may be significant environmental effects to greenhouse gas emissions and transportation.

The City Council hereby adopts the Findings of Facts and Statement of Overriding Considerations, as well as the Mitigation Monitoring & Reporting Program (attached hereto as Exhibit “A”), and certifies the Final PEIR pursuant to section 15090 of the CEQA Guidelines.

Section 3. Custodian of Records. The custodian of documents and other materials which constitute the record of proceedings, upon which this determination is based, is the Development Services Director or designee and all records are located in the Development Services Department.

Section 4. Effective Date. This Resolution shall become effective upon adoption.

ADOPTED, SIGNED AND APPROVED this 7th day of April, 2026.

Mario Saucedo, Mayor
ATTEST:

Jeanne Donaldson, City Clerk
4 I:\cmo\Resolutions\Reolution No. 8763.bm.03.23.2026.docx I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing ordinance was duly adopted by the City Council at a regular meeting thereof held on the 7th day of April, 2026.

AYES:

NOES:

ABSTAIN:

ABSENT:

Jeanne Donaldson, City Clerk
5 I:\cmo\Resolutions\Reolution No. 8763.bm.03.23.2026.docx

EXHIBIT A

FINDINGS OF FACT,

STATEMENT OF OVERRIDING CONSIDERATIONS AND

MITIGATION MONITORING AND REPORTING PROGRAM
[Attached]
1 I:\cmo\Resolutions\Resolution 8764 (CP 1 Amendment).bm.03.24.2026.docx RESOLUTION NO. 8764

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS AMENDING CONCEPT PLAN NO. 1
WHEREAS, the application for Amendment No. 8 to Concept Plan No. 1 (“the application”) has been duly filed by Kaiser Foundation Hospitals; and WHEREAS, section EV1.0405 of the East Valley Corridor Specific Plan states that once a Concept Plan has been approved, property owners may seek approval of a “Development Plan” to establish a comprehensive, detailed plan of development, which is particularly appropriate for large-scale and multi-phased developments, as the second stage of the “Planned Development” land use planning process; and
WHEREAS, on February 24, 2026, the Planning Commission held a noticed public hearing at which interested persons had an opportunity to testify in support of, or opposition to, the application; and
WHEREAS, at the public hearing on February 24, 2026, the Planning Commission considered, heard public comments on, and recommended approval of the application and associated program environmental impact report; and
WHEREAS, in accordance with Government Code sections 65453 and 65090, on March 24, 2026, the City gave public notice by mailing to property owners within a 300-foot radius of the property, as well as on March 27, 2026 by advertising in a newspaper of general circulation, of the holding of a public hearing at which the project would be considered; and WHEREAS, in accordance with Government Code section 65090, on April 7, 2026, the City Council held a noticed public hearing at which interested persons had an opportunity to testify in support of, or opposition to, the application.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. The City Council hereby amends the text of Concept Plan No. 1 by adding the following paragraph to subsection A of section IV (Implementation):
“6. Property owners may submit a Development Plan application for any portion or all of a Planning Area within the Concept Plan boundaries, in accordance with the procedures set forth in the East Valley Corridor Specific Plan and any applicable City Council resolutions.”
Section 2. Custodian of Records. The custodian of documents and other materials, which constitute the record of proceedings upon which this determination is based, is the Development Services Director and all records are located in the City Development Services Department.
2 I:\cmo\Resolutions\Resolution 8764 (CP 1 Amendment).bm.03.24.2026.docx Section 3. Effective Date. This Resolution shall take effect upon adoption.

ADOPTED, SIGNED AND APPROVED this 7th day of April, 2026.

Mario Saucedo, Mayor
ATTEST:

Jeanne Donaldson, City Clerk
3 I:\cmo\Resolutions\Resolution 8764 (CP 1 Amendment).bm.03.24.2026.docx I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing ordinance was duly adopted by the City Council at a regular meeting thereof held on the 7th day of April, 2026.

AYES:

NOES:

ABSTAIN:

ABSENT:

Jeanne Donaldson, City Clerk
1 I:\cmo\Resolutions\Resolution 8765 (PD 6).bm.03.24.2026.docx RESOLUTION NO. 8765

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING PLANNED DEVELOPMENT NO. 6 TO ESTABLISH A

DEVELOPMENT PLAN FOR THE REDLANDS KAISER MEDICAL CENTER PROJECT.

WHEREAS, Kaiser Foundation Hospitals (“Applicant”) has filed a legislative application requesting approval of a proposed text amendment to Concept Plan No. 1 (Amendment No. 8) and a phased Development Plan (Planned Development No. 6) for a proposed 983,000 square-foot multistory medical center including a general hospital, medical office buildings, a central utility plant, a parking structure and related improvements on approximately 36.5 acres at 1301 California Street located on the west side of the California Street between Almond Avenue and Lugonia Avenue in the Medical Facilities district of Concept Plan No. 1 in Specific Plan No. 40 (the “East Valley Corridor Specific Plan”), hereto referred to as the “Kaiser Redlands Medical Center Project”; and
WHEREAS, on July 16, 1991, the City Council adopted Concept Plan No. 1 which contemplates the development of an approximately 306-acre master planned business park accommodating a mix of retail, office, medical and industrial uses located in the area north of Interstate 10 between Mountain View Avenue and California Street; and WHEREAS, in October 1991, Applicant acquired the site of the Kaiser Redlands Medical Center Project and has continually held the subject property with the intent to develop an onsite medical campus including a hospital and offices; and
WHEREAS, paragraph 3 of section 2-B of Measure “U” exempts development projects that directly further the primary institutional purposes of hospitals, provided such projects are located on sites held by those entities as of March 1, 1997; and WHEREAS, the Redlands Kaiser Medical Center Project satisfies these criteria, and it is therefore self-evident that the Project is categorically exempt from the traffic level of service and socio-economic study requirements of Measure “U”; and
WHEREAS, section EV1.0405 of the East Valley Corridor Specific Plan states that once a Concept Plan has been approved, property owners may seek approval of a “Development Plan” to establish a comprehensive, detailed plan of development, which is particularly appropriate for large-scale and multi-phased developments, as the second stage of the “Planned Development” land use planning process; and
WHEREAS, City Council Resolution No. 5116, which establishes Planned Development application procedures, states that a decision on a Development Plan application is quasi-judicial and the application is to be processed as a Conditional Use Permit (“CUP”), subject to city review and required approval findings under section 18.192.070 of the Redlands Municipal Code; and 2 I:\cmo\Resolutions\Resolution 8765 (PD 6).bm.03.24.2026.docx WHEREAS, section EV1.0615 of the East Valley Corridor Specific Plan provides that CUP applications are processed in accordance with sections 18.192.030 through 18.192.180 of the Redlands Municipal Code; and
WHEREAS, in accordance with the California Environmental Quality Act (“CEQA”), a Draft Program Environmental Impact Report (“Draft PEIR”) for the Kaiser Redlands Medical Center Project (State Clearinghouse No. 2025010666) was published on November 17, 2025 and circulated for a 45-day public review and comment period beginning on November 18, 2025, and ending on January 5, 2026; and
WHEREAS, a Final Program Environmental Impact Report (“Final PEIR”) was published on January 30, 2026, including responses to comments received on the Draft PEIR; and WHEREAS, on February 24, 2026, the Planning Commission held a noticed public hearing on the Project and considered the staff written and oral reports, written public comments, and testimony from members of the public; and
WHEREAS, on February 24, 2026, the Planning Commission recommended that the City Council approves the application and associated Final PEIR; and WHEREAS, in accordance with Government Code sections 65453 and 65090, on March 24, 2026, the City gave public notice by mailing to property owners within a 300-foot radius of the property, as well as on March 27, 2026 by advertising in a newspaper of general circulation, of the holding of a public hearing at which the project would be considered; and WHEREAS, in accordance with Government Code section 65090, on April 7, 2026, the City Council held a duly noticed public hearing at which interested persons had an opportunity to testify in support of, or opposition to, the approvals sought for the Redlands Kaiser Medical Center Project; and
WHEREAS, on April 7, 2026, the City Council certified the Final PEIR and adopted accompanying CEQA Findings of Fact, a Mitigation Monitoring and Reporting Program and a Statement of Overriding Considerations.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. Development Plan Approval. Planned Development No. 6 is hereby approved, and a Development Plan hereby established, for the Redlands Kaiser Medical Center Project based upon the following findings.

1. The proposed development will not adversely affect the applicable land use plans of the city.

The Kaiser Redlands Medical Center will not adversely affect any applicable City land use plan because the project is fully consistent with the land use designations established in those plans. The applicable land use plans, including the General Plan 3 I:\cmo\Resolutions\Resolution 8765 (PD 6).bm.03.24.2026.docx and Concept Plan No. 1 of the East Valley Corridor Specific Plan, expressly allow and encourage development of the project site for medical uses.

According to the General Plan Land Use Map, the site is designated “Commercial/Industrial,” a category that accommodates a wide range of nonresidential uses. In addition, the Concept Plan No. 1 Land Use District Map specifically identifies the site for medical facilities and, therefore, the proposed medical center directly implements the intended land use for the area. Therefore, the proposed development does not conflict with, and will not adversely affect, any applicable land use plan.

2. The proposed development will not be detrimental to the public health, safety and welfare.

The Kaiser Redlands Medical Center will not be detrimental to the health, safety and welfare of the public because it has been designed to fully conform to applicable development codes, and is fully compatible with surrounding land uses, which primarily consist of warehousing and commercial development. The project involves the phased construction of frontage and roadway improvements, including the installation of a traffic signal at the intersection of California Street with the new project driveway, to ensure the orderly development of the surrounding area.

In addition, the proposed use provides direct public benefits by expanding health care services in the region. Lastly, the proposed development does not introduce harmful operating conditions, such as excessive noise or vibration generation, hazardous material processing, or vehicle traffic generation, that would detriment the health, safety or welfare of the public.

3. The proposed development will comply to the maximum extent feasible with the regulations of the city's general plan, the applicable zoning district and the city's development standards.

The Kaiser Redlands Medical Center will comply with the City’s planning regulations because it adheres to the policies of the General Plan, particularly those concerning the East Valley Corridor area, and it fully conforms to the development standards of the Medical Facilities district of Concept Plan No. 1, including lot area, lot dimensions, building height, setbacks, floor area ratio, landscaping, access, parking and loading, and lighting.

4. The proposed development is appropriate at the proposed location.

The Kaiser Redlands Medical Center is appropriate at the proposed location because the site has been planned to accommodate medical uses, including a hospital and medical offices. The site is situated within an existing, long-standing employment area with commercial and industrial uses. According to Concept Plan No. 1, the site has direct regional access via Interstate 10, and the surrounding roadways have been master planned with adequate right-of-way to handle the 4 I:\cmo\Resolutions\Resolution 8765 (PD 6).bm.03.24.2026.docx expected traffic generated from buildout of the area, including the proposed site development.

Section 2. Custodian of Records. The custodian of documents and other materials, which constitute the record of proceedings upon which this determination is based, is the Development Services Director and all records are located in the Development Services Department.

Section 3. Effective Date. This Resolution shall take effect upon adoption.

ADOPTED, SIGNED AND APPROVED this 7th day of April, 2026.

Mario Saucedo, Mayor
ATTEST:

Jeanne Donaldson, City Clerk
5 I:\cmo\Resolutions\Resolution 8765 (PD 6).bm.03.24.2026.docx I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing ordinance was duly adopted by the City Council at a regular meeting thereof held on the 7th day of April, 2026.

AYES:

NOES:

ABSTAIN:

ABSENT:

Jeanne Donaldson, City Clerk
City Council AGENDA ITEM NO. L2.

DATE: April 7, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of Resolution No. 8766 authorizing the City's participation the San Bernardino Regional Housing Trust Fund Joint Powers Agreement (JPA) (Development Services Assistant City Manager Boatman)
MOTION(S):

If the City Council determines that staff's recommendation is appropriate, the following motion is provided:
“I move to adopt Resolution No. 8766 authorizing the City of Redlands to participate in the Joint Powers Authority establishing the San Bernardino Regional Housing Trust.” RECOMMENDATION:

Staff recommends that the City Council adopt Resolution No. 8766 authorizing the City’s participation in the Joint Powers Authority (JPA) for the establishment of the San Bernardino Regional Housing Trust (SBRHT).

DISCUSSION:

BACKGROUND
California faces a significant housing supply and affordability crisis spurred by high land costs, rising construction costs, limited financing options, among other factors. These issues and challenges have become localized with compounding, interrelated impacts on housing supply, homelessness, and economies at the local and regional scale. A series of actions are needed at the local, regional, and statewide level to address these growing housing challenges. One such regional action is a San Bernardino Regional Housing Trust (Trust) fund, which can raise funds for affordable housing production, preservation, and rehabilitation, and other affordable housing-related activities.

In response to increasing concern around the housing challenges faced in the San Bernardino region, in 2021, the City/County Managers Technical Advisory Committee of the San Bernardino Council of Governments (SBCOG) formed an ad hoc subcommittee (Subcommittee) to explore the feasibility of implementing a housing trust fund for the San Bernardino region. At the direction of the Subcommittee, in January 2022, SBCOG released the San Bernardino Regional Housing Trust White Paper that detailed the potential benefits, structures, and an assortment of relevant case studies regarding the formation of a San Bernardino Regional Housing Trust (SBRHT).

The SBCOG delegated the San Bernardino County Transit Authority (SBCTA) to spearhead the San Bernardino Regional Housing Trust (SBRHT). The SBCTA is the regional planning and transportation funding agency for San Bernardino County, California, serving over 2.1 million residents. It coordinates countywide transportation improvements, manages Measure I funds, and develops multi-modal solutions including highways, rail, and transit.

Following the release of the White Paper, SBCOG released the SBRHT Strategic Plan, assessing housing needs in the San Bernardino region and detailing funding source opportunities, financing options, and activities that could be supported by the SBRHT. In 2022 and 2023, SBCOG conducted outreach across the region, engaging local decision-making bodies, city/county managers, planning staff, elected officials, developers, and housing administrators on the SBRHT. Based on research and outreach conducted, it was recommended that a housing trust serving the San Bernardino region be structured as a Joint Powers Authority (JPA) consisting of local jurisdictions within the region. On April 5, 2023, the SBCOG Board of Directors authorized staff to begin the process to establish the SBRHT including the formation of a new JPA.

BENEFITS
The Trust aims to provide a regional and programmatic approach to addressing housing needs throughout the San Bernardino region, raising and leveraging funds to support housing creation, with a focus on affordable housing.

Participation in the JPA will:

Expand funding opportunities by leveraging state, federal, and private resources (such as grants); Provide an additional mechanism for the City of Redlands to facilitate production of affordable housing within its jurisdiction (and help implement the City's adopted 2021-2029 Housing Element); Support affordable housing projects within the City, County, and across the region; Provide regional coordination and administration to comprehensively address housing needs; Attract development interest to the region; and
Ensure local representation in decision-making through the JPA governance structure.

The Housing Trust Ad Hoc Committee is currently developing recommendations regarding policy priorities and administration. By joining the JPA, the City will have a voice in shaping these policies.

STRUCTURE OF THE JPA
The SBRHT Joint Exercise of Powers Agreement has been drafted to incorporate the provisions of Senate Bill 20 (2023) as well as the Joint Exercise of Powers Act. Utilizing the provisions of SB 20 allows the SBRHT to be an early adopter of this legislation, drawing attention from the State legislature that could benefit the SBRHT in the pursuit of State funding. Furthermore, utilizing the broader powers of the Joint Exercise of Powers Act will allow the SBRHT to exercise flexibility in exercising powers that are common to its members.

The governing structure of the SBRHT is centered on a Board of Directors that exercises all powers and authority on behalf of the organization. The Board of Directors will consist of locally elected representatives from each of the respective Member Agencies that participate in the SBRHT, as well as at least two housing policy experts. Directors that serve as housing policy experts are to be selected by a vote of the elected membership of the Board of Directors. The Board also elects officers such as a chairperson and vice chairperson and may establish advisory committees to support its work.

SBRHT may also contract for administrative staff or services as needed. The Board is responsible for adopting bylaws, overseeing budgets, and ensuring compliance with California’s Joint Exercise of Powers Act and related statutes. Meetings are subject to the Brown Act, requiring transparency and public accountability. Overall, the governance model balances representation from local governments with subject-matter expertise, while maintaining independence from the Member Agencies themselves.

There is also a provision in the Agreement allowing a Member Agency to withdraw from the JPA in the future, with proper notice, if deemed necessary or desirable by the City Council.

POWERS OF THE JPA
Section 2 of the Agreement lists the specific powers of the JPA. These powers focus on: solicitation of funding and financing activities for future affordable housing projects; coordination and collaboration among Member Agencies; applying for and accepting grants, donations, advances, and contributions; issue bonds and notes; issue or receive loans; incur and discharge debts, liabilities, and obligations (related to the JPA only); convey real or personal property; and other related activities to carry out the JPA’s responsibilities.

The JPA is specifically prohibited from exercising any land use authority or decision-making on behalf of Member Agencies. The JPA cannot: regulate land use; levy or incentivize any exactions or conditions of approval; require any inclusionary zoning requirements; or require any member agency to accept or provide any specific number of housing units. The JPA would be barred from funding or otherwise approving any agreement for a housing project that is not permitted or approved by the Member Agency.

ESTIMATED COST
The costs to a Member Agency for participating will be reflective of the JPA’s administrative costs (such as staffing and operating expenses). Staffing of the JPA will incur ongoing operating costs each fiscal year, which are to be divided among the participating Member Agencies using a formula based on population of the jurisdiction. At full program capacity in Year 3 and beyond, with an estimated total cost of $475,000, the anticipated cost per participating jurisdiction is projected to range from approximately $31,000 to $55,000 annually, depending on the final number of participating agencies. Should additional jurisdictions elect to participate beyond those currently identified, the cost per member agency is expected to decrease proportionally. If all 19 agencies that have expressed interest to SBCTA enter into the JPA, the actual cost will depend on the number of participating agencies that remain in the JPA (i.e., more agencies participating will spread the costs and therefore result in a lower invoice amount to each agency). Note also that the JPA Board will determine its annual operating budgets, and there is a possibility that future expenses could increase (and a pro rate share invoiced to the City of Redlands) by an amount not known at this time.

Beyond that, the adoption of the Resolution will not obligate the City of Redlands to: (i) provide any financing to acquire, construct, or operate any Project or any refinancing of any Project; (ii) approve any application or request for or take any other action in connection with any planning approval, permit, or other action necessary for the acquisition, improvement, rehabilitation or operation of any Project; (iii) require any contribution or advance any funds whatsoever to the SBRHT other than membership fees for administrative costs; or (iv) except as provided in the Resolution, take any further action with respect to the SBRHT or membership.

ENVIRONMENTAL REVIEW
The proposal qualifies for exemption from environmental review and the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15061(b)(3). Under section 15061(b)(3), the activity is covered by the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the project is exempt from CEQA. This Agreement will not affect the physical environment and only authorizes participation by the City in a joint powers authority related to the financing of future affordable housing projects. As such, there is no potential for this action to result in a significant effect on the environment.

ALTERNATIVES:

1. The City Council can request changes to the proposed Agreement.

2. The City Council can continue this item and request additional information.

3. The City Council can choose not to adopt the Resolution and decline to enter into the Agreement, which would not allow for the City’s participation in the Joint Powers Authority.

STRATEGIC PLAN:

Priority A for Quality of Life, Strategic Objective 2 (Economic Vitality): "Implement policies and programs to expand the City’s affordable housing opportunities."
SUBMITTED BY:

Christopher Boatman, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

David Rabindranath, Homeless Solutions Manager

FISCAL IMPACT
Fiscal Year: 25-26
Revenue Generating: No
Amount:

Budgeted Y/N: Yes
Account No.:

Additional Appropriation Required: No
Discussion:

If the City Council enters into the Joint Powers Authority Agreement, it would incur certain pro rata share of the JPA’s operating costs to the City. At full program capacity in Year 3 and beyond, with an estimated total cost of $475,000, the anticipated cost per participating jurisdiction is projected to range from approximately $31,000 to $55,000 annually, depending on the final number of participating agencies. Should additional jurisdictions elect to participate beyond those currently identified, the cost per member agency is expected to decrease proportionally depending on the number of participating Member Agencies as well as the JPA’s annual budgets.

Sufficient appropriations exist in the Development Services Department's FY 25-26 budget and will be included in future budgets as needed. The Department does not anticipate an impact to the General Fund with approval of this item.

Attachments
1 I:\cmo\Resolutions\Resolution No. 8766.bm.03.23.2026.docx RESOLUTION NO. 8766

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS, CALIFORNIA,

APPROVING, AUTHORIZING, AND DIRECTING SAN BERNARDINO COUNCIL OF

GOVERNMENTS / SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY

EXECUTION OF THE JOINT EXERCISE OF POWERS AGREEMENT RELATING TO

MEMBERSHIP IN THE SAN BERNARDINO REGIONAL HOUSING TRUST WHEREAS, The San Bernardino Regional Housing Trust (SBRHT) will be formed upon the approval of at least three qualified members as a joint powers authority between Member Agencies throughout the San Bernardino Council of Governments region (region); and WHEREAS, SBRHT was created for the purpose of funding housing specifically assisting persons and families of extremely low-, very low-, low- and moderate-income within the region; and
WHEREAS, the City of Redlands is committed to increasing the supply of affordable housing and addressing the housing needs of residents across all income levels.

WHEREAS, the City of Redlands determined that there are limited financial resources for affordable housing development and that additional local financing will increase the competitiveness of individual projects for the State and Federal resources; and WHEREAS, SBRHT provides an opportunity to raise and pool funds to support the development of affordable and workforce housing including the development of financing, preservation and rehabilitation of such housing.

WHEREAS, the City of Redlands find it in their mutual economic interest to address the housing needs of their residents on a regional level; and
WHEREAS, the City of Redlands determined that it is in the public interest and for the public benefit that the City of Redlands become a member of the SBRHT to further facilitate the development of affordable housing in the City of Redlands and throughout the region, including the financing of projects therefore by the SBRHT; and
WHEREAS, the City of Redlands will be joining other jurisdictions that are members of the SBRHT in efforts to increase State and Federal resources for affordable housing directed to SBRHT; and
WHEREAS, the Agreement has been filed with the City of Redlands, and the members of the city of Redlands City Council, with the assistance of its staff, have reviewed said document; and WHEREAS, the SBRHT is authorized to issue grants and loans to developers for the purpose, among others, of financing and refinancing the construction, acquisition, and rehabilitation of affordable housing; and
2 I:\cmo\Resolutions\Resolution No. 8766.bm.03.23.2026.docx WHEREAS, the City anticipates there will be affordable housing projects in need of financing located in the City of Redlands.

WHEREAS, the SBRHT shall be legally independent from City of Redlands and its debts, liabilities, and obligations shall not constitute those of the City unless expressly agreed to by both parties; and
WHEREAS, local land use authority remains fully vested in City of Redlands, and nothing in the Joint Exercise of Powers Agreement shall be construed to transfer, limit, or otherwise affect the City’s sovereign authority over land use decisions; and WHEREAS, the City Council finds it to be in the best interest of the City of Redlands and its residents to join the SBRHT and support regional housing solutions.

NOW, THEREFORE, THE [MEMBER AGENCY APPROVING BODY] OF THE CITY OF REDLANDS, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

Section 1. The foregoing recitals are true and correct.

Section 2. The City of Redlands City Council hereby authorizes the city of Redlands membership in the San Bernardino Regional Housing Trust (SBRHT).

Section 3. The City of Redlands City Council reviewed and approves of the Joint Exercise of Powers Agreement substantially in the form attached (Exhibit A).

Section 4. The adoption of this Resolution shall not obligate the City of Redlands or any department thereof to (i) provide any financing to acquire, construct or operate any Project or any refinancing of any Project; (ii) approve any application or request for or take any other action in connection with any planning approval, permit or other action necessary for the acquisition, improvement, rehabilitation or operation of any Project; (iii) require any contribution or advance any funds whatsoever to the SBRHT other than membership fees for administrative costs; or (iv) except as provided in this Resolution, take any further action with respect to the SBRHT or its membership therein.

Section 5. The City of Redlands City Council, the City Clerk and all other proper officers and officials of the [City of Redlands are hereby authorized and directed to execute the Joint Exercise of Powers Agreement and to perform such other acts and deeds, as may be necessary or convenient to affect the purposes of this Resolution and the transactions herein authorized.

Section 6. The City Clerk shall forward a certified copy of this Resolution and an originally executed Agreement to the SBRHT:

San Bernardino Regional Housing Trust
Attn: Monique Arellano
Director of the Council of Governments
1170 W 3rd St 2nd floor, San Bernardino, CA 92410
3 I:\cmo\Resolutions\Resolution No. 8766.bm.03.23.2026.docx PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the city of Redlands, California, on this 7th of April, 2026. _________________________________
Mario Saucedo, Mayor
ATTEST:
_________________________________
Jeanne Donaldson, City Clerk

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I:\cmo\Agreements\JPA Agreement w SBRHT.FY2526-139.bm.03.20.2026.docx Joint Exercise of Powers Agreement

SAN BERNARDINO REGIONAL HOUSING TRUST
THIS JOINT EXERCISE OF POWERS AGREEMENT (“Agreement”) is made this 7th day of April, 2026 (“Effective Date”) pursuant to Government Code § 6500 et seq., including but not limited to Government Code 6539.1, and other pertinent provisions of law, by and between San Bernardino County (the “County”) and those cities within San Bernardino County who become signatories to this Agreement (“Cities”), and relates to the joint exercise of powers among the signatories hereto, each of which is hereafter referred to as “Member Agency” and collectively referred to as “Member Agencies” or “Members”.

RECITALS
A. The Member Agencies have determined that a shortage of affordable housing exists as a result of various causes and wish to provide additional housing opportunities in a coordinated and comprehensive manner. The Member Agencies acknowledge that an adequate supply of housing will provide social and economic benefits to residents and taxpayers of each Member Agency.

B. Each Member Agency has the individual power to plan, acquire, manage, regulate, operate, finance and control the development, construction and operations of housing programs generated within its jurisdictional boundaries, as well as to create and issue development agreements for such activities. Nothing contained in this Agreement shall preclude any Member Agency from establishing, maintaining or providing programs or services to its respective residents as it deems proper or necessary.

C. The Member Agencies find it in their mutual economic interest to address housing needs of their residents on a regional level.

D. The Member Agencies desire to act in the public interest to lessen the burden on government by reducing the need for each Member Agency to act individually, and to provide charitable support for housing within their geographic boundaries.

E. California Government Code § 6500 et seq. (“Joint Exercise of Powers Act” or “Act”) permits two or more public agencies to create joint powers authorities for the purposes set forth herein, permits the agencies to exercise jointly any power that the public agencies could exercise separately, and further grants certain additional powers to such joint power authorities.

F. California Government Code § 6539.1 authorizes the creation of a regional housing trust pursuant to the Joint Exercise of Powers Act, subject to certain requirements regarding governing composition and annual financial and auditing requirements.

G. Local land-use decisions remain solely with each party. Nothing in this Agreement deprives any party of its sovereign powers with respect to land use nor transfers such powers to this joint powers authority.

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I:\cmo\Agreements\JPA Agreement w SBRHT.FY2526-139.bm.03.20.2026.docx NOW, THEREFORE BE IT RESOLVED that the Member Agencies do hereby establish the entity to be known as the San Bernardino Regional Housing Trust, or SBRHT, to generate and/or maintain housing, disburse funding, and take other actions that will result in permanent additions to the housing stock within SBRHT’s jurisdictional boundaries, and do hereby agree as follows:

1. Purpose.

1.1 The purpose of this Agreement is to establish an organization that shall be responsible for the joint acquisition, management, operation, fundraising, planning, adoption, financing, administration, review, monitoring, and reporting of certain housing activities in the region for the benefit of those experiencing homelessness and extremely low-, very low-, low-, and moderate-income households, as defined in Section 50093 of the Health and Safety Code.

By entering this joint powers authority Agreement, the Member Agencies seek to gain economic benefits not realized when operating individually. Further, the establishment of this joint powers authority provides for the economic viability and coordination of housing program financing and facilities throughout SBRHT’s jurisdictional boundaries.

1.2 SBRHT shall be an entity which is legally independent from the parties to this Agreement and shall be responsible for the administration of this Agreement.

1.3 The assets, rights, debts, liabilities, and obligations of SBRHT shall not constitute assets, rights, debts, liabilities, and obligations of any of the Member Agencies. However, nothing in this Agreement shall prevent any of the Member Agencies from separately contracting for, or assuming responsibility for, specific debts, liabilities, or obligations of SBRHT, provided that the SBRHT Board of Directors (“Board”) and the Member Agency approve, in writing signed by each party, such contract or assumption.

2. Powers.

2.1 General Powers. SBRHT shall have all the powers common to the Member Agencies of this agreement necessary or convenient, specified or implied, to accomplish the purpose of this Agreement as set forth in Section 1 above. Said powers shall be exercised in the manner provided in the Joint Exercise of Powers Act, including without limitation all powers set forth in Government Code section 6539.1.

2.2 Specific Powers. Without limiting the generality of the powers conferred in subdivision 2.1 of Section 2, SBRHT is authorized to act on any or all of the following matters, as each Member Agency could act separately, and as it deems in the best interest of its Members, to the extent permitted by any and all applicable laws, codes, ordinances, resolutions, and regulations:
a. Facilitate and assist the Member Agencies and others in the housing sector to acquire, construct, rehabilitate, finance, refinance, operate, regulate, and maintain housing programs, projects, and facilities.

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I:\cmo\Agreements\JPA Agreement w SBRHT.FY2526-139.bm.03.20.2026.docx b. Coordinate and collaborate with Member Agencies on funding solicitations and other opportunities for the purposes set forth in this Agreement to minimize and avoid, where possible, competition and redundancy in the pursuit of funding. c. Facilitate the planning, study, and recommendation of proper and appropriate SBRHT programs, activities, and management practices, including the research and study of issues related to housing.
d. Educate the public, Member Agencies, and other agencies and entities on SBRHT programs.
e. Provide for or enter into agreements to provide for administrative, financial, construction, engineering, legal, audit, and any other professional services supporting any of the SBRHT programs or activities.
f. Solicit, apply for, accept, and receive grants, donations, advances, and contributions. g. Sue and be sued in its own name.
h. Incur and discharge debts, liabilities, and obligations which may include but shall not be limited to being in the form of secured bonds, revenue bonds, or other forms of secured or unsecured debt.
i. Issue bonds or notes and associated covenants, for designated purposes, subject to state law.
j. Acquire or protect any necessary security or leasehold interests involved in loans, bonds, notes, or other financing methods implemented to carry out the purpose of this Agreement.
k. Acquire, hold, lease, improve, construct, rehabilitate, maintain, pledge, assign, mortgage, operate, and dispose of real and personal property as may be necessary and appropriate in connection with the creation, construction, financing, development, and maintenance of certain workforce and affordable housing and the programmatic needs of SBRHT.
l. Issue and receive loans.
m. Acquire such insurance protection as it deems necessary. n. Adopt, as authorized by California law, resolutions and ordinances necessary to carry out the purpose of this Agreement.
o. Establish advisory committees or subcommittees as necessary. p. Form wholly-owned and controlled affiliate entities to accomplish any of its purposes. q. Adopt bylaws and such other rules and procedures as may be deemed necessary. r. Convey real and/or personal property interests and/or funds. s. Any other acts necessary to carry out the above identified actions that each Member Agency is empowered to take individually.

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2.3 SBRHT shall undertake, facilitate, and encourage the acquisition, creation, construction, development, and maintenance of certain affordable housing programs, projects, and facilities.

2.4 Limitation on Powers. This Agreement does not authorize SBRHT to do any of the following:
a. Regulate land use within the jurisdiction of any of the Member Agencies; b. Levy, or advocate or incentivize the levying of, any land use exaction, such as an impact fee, charge, dedication, reservation or tax assessment, as a condition of approving the funding for or approval of, a development project;
c. Require inclusionary zoning requirements;
d. Fund or otherwise approve an agreement for a housing project that is not permitted by the Member Agency within whose jurisdiction the project is proposed to be located; or e. Require any Member Agency to accept or provide any specific number of housing units as a prerequisite to joining or remaining a party to this Agreement.

3. Term and Termination

3.1 This Agreement shall be effective, and SBRHT shall come into existence, on the Effective Date, which shall be the date upon which this Agreement has been approved by at least three eligible Member Agencies.

3.2 This Agreement shall continue until terminated or dissolved pursuant to Section 3.3 of this Agreement. However, in no event shall the Member Agencies terminate or dissolve SBRHT if its termination or dissolution would conflict with or violate the terms or conditions of any bonds, financial instruments, or related documentation by or on behalf of SBRHT, including, without limitation, indentures, resolutions, and letter of credit agreements.

3.3 This Agreement may be terminated by consent of a majority of the Member Agencies, and upon full and complete liquidation of all liabilities, including, but not limited to, any bonds, consistent with Section 3.2. Upon such liabilities being paid, the assets of SBRHT shall be distributed to the Member Agencies in proportion to the contributions of each Member Agency to SBRHT and the amounts paid by each Member Agency in connection with SBRHT’s activities.

4. Governance

4.1 Members. The Member Agencies of SBRHT shall be the parties to this agreement who have not withdrawn from SBRHT, and such other entities that may join SBRHT after execution of this Agreement. New Members may join based on the terms and conditions set forth in Section 11.

4.2 Affiliates. Entities that are eligible to be a party to this Agreement may join the SBRHT as an affiliate. Entities that join as an affiliate are not eligible to have a member of their governing board serve on the Board of Directors, as described in Section 4.3, or receive funding for a project within their jurisdiction until such time, if ever, they become a Member of the SBRHT.

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I:\cmo\Agreements\JPA Agreement w SBRHT.FY2526-139.bm.03.20.2026.docx An eligible entity may become an affiliate through written notice from the executive officer of the entity, but shall not be a party to this Agreement.

4.3 Board of Directors; Composition. SBRHT is governed and administered by a Board of Directors (“Board”) that shall exercise all powers and authority on behalf of SBRHT. The membership of the Board of SBRHT shall be governed by Government Code section 6539.1, and as it may be amended. As currently required at execution of this Agreement, the SBRHT Board shall consist of at least five (5) Directors, as follows:
a. At least three (3) Directors shall be locally elected officials from their respective Member Agency jurisdictions, and appointed by the respective Member Agency’s appointing body, and
b. Each Member Agency may appoint up to one (1) Director, and c. At least two (2) Directors shall be experts in homeless or housing policy that are not elected officials of any local agency. These Director positions shall be selected by a majority vote of the elected membership of the Board prescribed in Section 4.3(a) of this Agreement, and
d. A majority of Directors must be locally elected officials from their respective Member Agency jurisdiction, and
e. Alternates for each Director position may be established by the Board of Directors, provided that such alternates meet the requirements established in this Agreement and under the bylaws adopted by the Board of Directors.

4.4 The Board may establish one or more advisory committees to advise the Board, pursuant to the bylaws.

4.5 Director Terms. The Member Agencies shall select their respective Directors for the Board no later than the Effective Date, or the effective date of the respective Member Agency entering into this Agreement, as may be applicable. Each Director shall serve a term of two years, but may be reappointed for successive two-year terms in accordance with this Agreement. At least 15 days prior to the end of a Director’s term, the respective Member Agency must select a new Director or re-select the current Director for the new term of office. There is no limit on the number of terms a Director may serve. In the event of a vacancy on the Board in a Director position originally appointed by a Member Agency pursuant to this Agreement in Section 4.3(b), that Member Agency shall appoint a replacement in accordance with the criteria of Section 4.3(a) within 60 days of such vacancy who shall serve out the remainder of the term of the Director that has been replaced. In the event of a vacancy on the Board in a Director position appointed pursuant to this Agreement in Section 4.3(c), the SBRHT Board shall appoint a replacement in accordance with the criteria of Section 4.3(c) within 60 days of such vacancy who shall serve out the remainder of the term of the Director that has been replaced.

4.6 Officers. The Board of Directors shall elect a chairperson and a vice chairperson from among its Directors consistent with Section 8.6.

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4.7 Compensation. Directors shall serve on the Board without compensation. Directors may be reimbursed for actual expenses that are approved in accordance with applicable provisions of this Agreement and SBRHT bylaws before they are incurred.

5. Budgets and Financing.

5.1 The Fiscal Year of SBRHT shall, unless and until changed by the Board of Directors, commence on the 1st day of July of each year and shall end on the 30th day of June of the next succeeding year except that the initial Fiscal Year of SBRHT shall commence on the effective date of this Agreement and conclude on the next June 30th.

5.2 The Board shall annually adopt an operating budget for SBRHT setting forth anticipated expenses, funding sources and proposed service levels necessary to carry out the purposes of this Agreement. The payment of all SBRHT obligations is limited to the amount of appropriations allowed in SBRHT’s approved budget, except as it may be revised with the approval of a majority of the Board of Directors. The budget for SBRHT shall distinguish between administrative costs (i.e., the cost of operating SBRHT) and program costs (i.e., the financing of the programs funded or sponsored by SBRHT).

5.3 The particular Program and Program budget funded, sponsored, or operated by SBRHT, as well as the level of, and mechanisms for, the involvement of SBRHT and each Member Agency, in such Program and Program budget, shall be determined and approved by the Board. A Member Agency’s individual contribution, involvement, and role in any particular Program or the Program budget shall be as may be mutually agreed between the Member Agency and SBRHT. By way of example only, said contributions, involvement, or role may include cash contributions, provision of services or staffing, use or transfer of title to real or personal property, pledges, guarantees, or whatever other instruments or involvement the Member Agency and SBRHT may agree to. Contributions of all kinds to the Program budget from private persons or entities and not-for-profit entities, whether their interests are represented by any Directors, are encouraged, so long as they do not cause a violation of any applicable conflicts of interest statutes, rules, or regulations.

6. Financial Management.

6.1 Pursuant to Government Code sections 6505.5 and 6505.6, the Board shall appoint an officer of SBRHT to hold the offices of treasurer and auditor of SBRHT. This officer can be either the treasurer of a Member Agency to this Agreement or a certified public accountant.

Such person or persons shall possess the powers of and shall perform the treasurer and auditor functions for SBRHT required by sections 6505, 6505.5 and 6505.6 of the Government Code, including any amendments thereto. Pursuant to Government Code section 6505.1, the auditor and treasurer shall have charge of certain property of SBRHT.

The treasurer and auditor shall ensure that there shall be strict accountability of all funds and reporting of all receipts and disbursements of SBRHT. The treasurer and auditor of SBRHT shall be required to file an official bond as required by Government Code section 6505.1 with the Board of Directors in an amount which shall be established by the Board.

Should the existing bond or bonds of any such officer be extended to cover the obligations provided herein, said bond shall be the official bond required herein. The premiums on any

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I:\cmo\Agreements\JPA Agreement w SBRHT.FY2526-139.bm.03.20.2026.docx such bonds attributable to the coverage required herein shall be an appropriate expense of SBRHT.

6.2 SBRHT shall publish an Annual Financial Report that shall describe the funds received by SBRHT and the use of such funds by SBRHT. The Annual Financial Report shall describe how the funds received by SBRHT have furthered the purpose of SBRHT.

7. Additional Officers and Staffing.

7.1 It is understood that SBRHT will require the support of administrative staff. When deemed necessary, the Board may contract for officers and staff with a Member Agency, the San Bernardino Council of Governments, or other independent contractors, agents, or volunteers as the Board may deem necessary to carry out any of SBRHT’s powers, upon such terms and conditions as the Board may require, including the retaining of professional and technical assistance, provided that adequate funds are available in SBRHT’s budget and are appropriated by SBRHT therefore.

7.2 None of the officers, agents, or staff, if any, directly contracted by SBRHT shall be deemed, by reason of their roles or duties or contracted status, to be employed by any Member Agency.

7.3 The officer or staff may be delegated authority as deemed necessary or appropriate by the Board.

7.4 The officer or staff shall be responsible for the day-to-day administration of SBRHT under the direction of the Board. The officer or staff shall have the authority to employ or use administrative staff consistent with the goals, needs, and approved budget of SBRHT.

7.5 If SBRHT contracts with a Member Agency to provide SBRHT with administrative services through persons who are employees and/or officers of the Member Agency, then any retirement liabilities associated with that Member Agency’s employees and/or officers shall not constitute a liability of SBRHT or any other Member Agency. This shall not preclude a Member Agency providing administrative services to SBRHT pursuant to a contract with SBRHT from accounting for such salary and benefit costs when negotiating the rates that the Member will charge SBRHT for providing such services.

7.6 All privileges and immunities from liability, exemptions from laws, ordinances and rules, and benefits that apply to officers, agents, or employees of a Member Agency shall apply to the same extent when performing duties for SBRHT.

8. Meetings.

8.1 The Board shall schedule at least two (2) regular meetings each Fiscal Year.

8.2 Special meetings of the Board may be called by the Chairperson of the Board and otherwise in accordance with provisions of California Government Code §54956 and any applicable SBRHT bylaws.

Page 8 of 11 ends

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8.3 All meetings of the Board shall be held subject to the provisions of California Government Code §54950 et seq. (the “Brown Act”) and other applicable laws of the State of California.

8.4 A quorum is established if at least a majority of Directors are present at a meeting, except that less than a quorum may adjourn a meeting to another time and place. Unless otherwise provided in this Agreement or law, actions and decisions of the Board of Directors may be taken by a majority of the quorum present at any meeting.

8.5 The Board of Directors shall cause minutes of all regular, adjourned regular, and special meetings to be kept as record of all meetings.

8.6 The Board of Directors shall elect a chairperson and a vice chairperson from among its Directors at the first meeting held in each calendar year. In the event that the chairperson or vice chairperson so elected ceases to be a Director, the resulting vacancy shall be filled at the next regular meeting of the Board of Directors held after such vacancy occurs or at a special meeting called for that purpose. In the absence or inability of the chairperson to act, the vice chairperson shall act as chairperson. The chairperson, or in the chairperson's absence, the vice chairperson, shall preside at and conduct all Board of Director meetings.

8.7 The Board of Directors may adopt, from time to time, by resolution, such rules, regulations and bylaws for the conduct of its meetings and affairs as the Board determines is necessary or convenient.

9. Bylaws.

9.1 The Board shall adopt bylaws for the conduct of its affairs, provided that they are consistent with this Agreement and are appropriate in order to carry out SBRHT’s purpose.

9.2 The Board may, from time to time, amend its bylaws.

10. Fees.

10.1 Member Agencies shall make annual contributions (“Administrative Fee”) towards the budgeted administrative costs of SBRHT in accordance with a cost allocation as determined annually by the Board of Directors. Payment shall be due within 30 days of receipt of an invoice from SBRHT.

11. New Members.

11.1 New Member Agencies may be added to SBRHT by a majority vote of the Directors present at the meeting. Membership is effective immediately upon execution of this Agreement by the new Member Agency.

12. Withdrawal.

12.1 It is fully anticipated that each Member Agency shall participate in SBRHT until the purposes set forth in this Agreement are accomplished. A Member Agency may withdraw from SBRHT upon its governing board’s adoption of a resolution stating its intent to

Page 9 of 11 ends

I:\cmo\Agreements\JPA Agreement w SBRHT.FY2526-139.bm.03.20.2026.docx withdraw from SBRHT. The withdrawal of any Member Agency shall be conditioned as follows:
a. The withdrawal shall be effective at the end of the SBRHT fiscal year which is at least six months after the receipt by SBRHT of a written notice of the Member Agency’s intent to withdraw, accompanied by a copy of the governing board resolution stating the intent to withdraw; and
b. Unless otherwise provided by a unanimous vote of the SBRHT Board, withdrawal shall result in the forfeiture of that Member Agency’s rights and claims relating to distribution of property and funds upon termination of SBRHT. Withdrawn Members shall not be entitled to any reimbursement of Member Agency contributions.

13. Amendments.

13.1 Except as provided in Sections 11 and 12, subject to all legal obligations of SBRHT, this Agreement may be amended by a writing executed by all of the Member Agencies of SBRHT.

14. Notices.

14.1 All notices to the Member Agencies shall be deemed to have been given to the Member Agencies either (1) three days after mailing when mailed, postage prepaid by United States mail, return receipt requested, or (2) upon delivery when hand delivered to the Member Agency’s City or County Clerk during usual business hours at the principal office.

14.2 All notices to SBRHT shall be sufficiently given if made in writing and delivered either personally or by registered or certified mail, postage prepaid, to the executive officer of SBRHT at the following address, or to such other address as may be designated to SBRHT for formal notice:
1170 W. Third Street
2nd Floor
San Bernardino, CA 92410

15. Assignments; Other Agreements.

15.1 This Agreement shall be binding upon and shall inure to the benefit of the successors of any Member Agency. No Member Agency may assign any right or obligation hereunder without the written consent of all other Member Agencies. Participation in SBRHT is not intended to preclude Member Agencies from entering into similar agreements with other jurisdictions.

16. Severability.

16.1 Should any part, term, portion or provision of this Agreement, or the application thereof to any person or circumstance, be held to be illegal or in conflict with any law of the State of California, or otherwise be rendered unenforceable or ineffectual, it shall be deemed severable, and the remainder of this Agreement or the application thereof to other persons

Page 10 of 11 ends

I:\cmo\Agreements\JPA Agreement w SBRHT.FY2526-139.bm.03.20.2026.docx or circumstances shall continue to constitute the agreement the Member Agencies intended to enter into in the first instance.

17. Headings.

17.1 All section headings contained in this Agreement are for convenience and reference only. They are not intended to define or limit the scope of any provision of this Agreement.

18. Non-Liability for Obligations of SBRHT.

18.1 The debts, liabilities, and obligations of SBRHT shall not be considered the debts, liabilities, or obligations of any Member Agency or its respective officers, agents, employees, representatives, or volunteers.
a. Assignment. Each Member Agency shall assign to the SBRHT its rights, title, and interest to recover damages from any third party for Claims (as defined in section d below) arising out of this Agreement, to the extent that the SBRHT has met its obligations to defend and indemnify such Member Agency pursuant to this Section. b. Survival. SBRHT’s duty to defend, indemnify, and hold harmless Member Agencies shall survive and continue in full force and effect after withdrawal of any Member from this Agreement, including as to the withdrawing Member Agency, or termination of this Agreement for any reason with respect to any Claims, as defined in 18.1.d., that occurred before the date of such withdrawal or termination. c. Pursuant to the provisions of California Government Code Section 895 et seq., each Member Agency that is party to this Agreement shall be liable for its own negligent or wrongful acts or omissions and those of its officers, employees, and agents. d. Indemnification. The SBRHT shall defend, indemnify and hold harmless each Member Agency, its officers, agents, employees, representatives and volunteers (the “Indemnitees”) from and against any loss, injury, claim, lawsuit, liability, expense, or damages of any kind or nature (collectively, “Claims”) brought by a third party which arises out of or in connection with SBRHT’s acts and omissions related to its purposes set forth in this Agreement, including such third party claims arising out of or in connection with any Indemnitees acting within their authorized capacity as an officer, agent, employee, representative or volunteer of SBRHT. The SBRHT’s duty to defend and indemnify under this section shall not extend to Claims otherwise arising out of the Indemnitees’ own active negligence, omissions or willful misconduct, whether in whole or part.
e. Liability Financing. The SBRHT shall finance its obligation pursuant to this Subsection by establishing a liability reserve fund, and/or by purchasing commercial insurance, and/or by joining a joint powers insurance authority (JPIA), as determined by the Board. In the event SBRHT’s financial obligations to indemnify, defend, and hold harmless pursuant to this Subsection exceed the liability reserve fund and/or the proceeds from any applicable insurance and/or JPIA coverage maintained by the SBRHT (hereinafter “Unfunded Liability”), the Member Agencies may provide for contribution or indemnification by any or all of the Member Agencies that are parties to the agreement upon any liability arising out of the performance of the agreement, and/or a Member Agency or Member Agencies

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I:\cmo\Agreements\JPA Agreement w SBRHT.FY2526-139.bm.03.20.2026.docx may meet and confer with SBRHT in good faith to negotiate alternative means or mechanisms by which SBRHT may fund such Unfunded Liability; however, in no event shall the event of an Unfunded Liability relieve, limit, or waive SBRHT’s obligations of indemnity or defense to each Member Agency as first set forth above in this Section.

Nothing herein shall obligate any Member Agency to indemnify or hold harmless SBRHT for an Unfunded Liability.

19. Laws Governing.

19.1 This Agreement is made in the State of California under the Constitution and laws of such State and shall be construed and enforced in accordance with the laws of California.

20. Confirmation of Jurisdictional Authority.

20.1 By signing this Agreement, the Member Agencies retain all jurisdictional authority granted to them by the State and/or their respective Charters. The powers and/or authority granted to SBRHT pursuant to this Agreement shall in no way serve to limit or restrict an individual Member Agency’s jurisdictional authority.

IN WITNESS WHEREOF, the parties hereto by their duly authorized representative, have affixed their signatures on this Agreement, effective as of the date first stated above.

MEMBER AGENCY: CITY OF REDLANDS
By: ___________________________
Charles M. Duggan, Jr., City Manager
Attest: ________________________
Jeanne Donaldson, City Clerk
City Council AGENDA ITEM NO. K2.

DATE: April 7, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of Resolution No. 8768 approving Agreements for the Redlands Police Department Safety Hall Project (Phase 1) for a total amount not to exceed $3,494,000; an additional appropriation in the amount of $3,494,000 to the Safety/City Hall Replacement Fund; and determine that approval is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Department Director Crocker)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

1. I move that the City Council find that approval of Resolution No. 8768 is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and

2. I move that the City Council approve Resolution No. 8768; and

3. I move that the City Council approve an additional appropriation in the amount of $3,494,000.00.

RECOMMENDATION:

Staff recommends that the City Council determine approval of Resolution No. 8768 is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; approve Resolution No. 8768; and approve the additional appropriation in the amount of $3,494,000.00.

DISCUSSION:

In 2022, the City acquired the property located at 1625 W. Redlands Blvd., for the future site of the Redlands Police Department Safety Hall. In September 2023, the City Council awarded a contract to Holt Architects, Inc., for the design of the new Redlands Police Department Safety Hall (RPDSH) Project and to Tilden-Coil Constructors, Inc. (Tilden-Coil), for Master Construction Management Services for the RPDSH Project. In January 2026, the bid was released for Phase I of the RPDSH Project to include demolition, abatement and grading work to be completed.

In accordance with the City's procurement guidelines, formal Requests for Bids (RFBs) were advertised for the provision of the services as noted below. Staff issued a Request for Bid (RFB) in accordance with the City's procurement guidelines to provide demolition, abatement and earthwork services. On Thursday, February 19, 2026, at 2:00 p.m., the City received and opened 14 bids for demolition and abatement and 12 bids for earthwork. TildenCoil, the City’s construction management company for Phase I of the RPDSH Project along with City staff, reviewed bids, assessed each company’s qualifications and responsiveness to the bid requirements. Based on the credentials, pricing, and reference checks, staff recommends awarding the Construction Agreements to the companies listed below in an amount not to exceed $3,494,000.00, which includes $230,000 as a contingency allowance.

Bid Package Bidder
Contingency
Amount Included
in the Total Bid
Amount
Total Bid Amount
BC 01 - Demolition &
Abatement
Greenleaf Engineering $150,000.00 $1,248,000.00
BC 02 - Earthwork Doja, Inc. $80,000.00 $2,246,000.00
Subtotal Contingency Amount $230,000.00
Grand Total $3,494,000.00
City Council approval of these Agreements is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act as it can be seen with certainty that approval of these Agreements will have no significant effect on the environment.

ALTERNATIVES:

City Council may elect not to approve the Agreements and direct staff accordingly; however, a detrimental impact would result on the project if the Agreements are not approved.

STRATEGIC PLAN:

Supports Priority B - Public Health and Safety.

SUBMITTED BY:

Christopher Boatman, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services / Finance Director Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Tricia Munoz, Facilities and Community Services / Management Analyst

FISCAL IMPACT
Fiscal Year: FY 2025-2026
Revenue Generating: No
Amount: $3,494,000.00
Budgeted Y/N: No
Account No: 406501.8503 406001
Additional Appropriation Required: Yes
This expense will be offset by a corresponding release and transfer from the General Fund Reserve for Future Facilities in the amount of $3,494,000 into Fund 406. The current balance of that reserve is $13,568,905. Should the Council approve this additional appropriation, the Future Facilities Reserve balance will be $10,074,905. Upon acquisition of debt financing for the construction of Safety Hall, this expense may be reimbursed under the City's existing Reimbursement Resolution No. 8361.

Attachments
Resolution_No_8768.pdf
RPDSH_Agreement_w_Greenleaf.pdf
RPDSH_Agreement_w_Doja.pdf
Additional_Appropriation_Form_RPDSH_04072026.pdf
Bid_Summary_RPDSH_Phase_1_Final.pdf
1 I:\cmo\Resolutions\Resolution No. 8768.bm.03.20.2026.docx RESOLUTION NO. 8768

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

APPROVING AGREEMENTS FOR THE REDLANDS POLICE

DEPARTMENT SAFETY HALL PROJECT PHASE I
WHEREAS, in March 2022, the City acquired the facility located at 1625 W. Redlands Blvd. for the purpose of establishing a new Redlands Police Department Safety Hall; and WHEREAS, in September 2023, the City Council awarded a contract to Holt Corporation for the design and construction management of the Redlands Police Department Safety Hall; and WHEREAS, in September 2023, the City Council awarded a contract to Tilden-Coil Constructors, Inc., for master construction management services for Redlands Police Department Safety Hall; and
WHEREAS, in preparation for work to begin, staff advertised formal Requests for Bids (RFBs) for the provision of services as described below; and WHEREAS, to support the construction to begin for the Redlands Police Department Safety Hall Project and in accordance with the City’s purchasing policy, two (2) Construction Agreements set forth in Exhibit “A” and attached hereto, have been prepared for the City Council’s; and WHEREAS, the City Council delegates authority to execute the agreements, amendments, any change orders or other related documents to the City Manager, or designee; and WHEREAS, pursuant to the Redlands Municipal Code Section 2.16.140, for public projects, the total of change orders shall not exceed twenty-five percent (25%) of the amount of the original contract.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. The City Council hereby approves two (2) construction agreements set forth in Exhibit “A” to provide various construction services for the Redlands Police Department Safety Hall Project for a total not-to-exceed amount of $3,494,000.

Section 2. The City Council hereby authorizes the City Manager, or his designee, to execute any subsequent change orders to the two (2) Construction Agreements.

Section 3. The City Council hereby approves an additional appropriation in the amount of $3,494,000.00 from the General Fund Reserve for Future Facilities.

Section 4. The City Council hereby determines that the approval of the two (2) construction agreements described in this resolution are exempt from environmental review pursuant to Section 15061(b)(3) of the State’s Guidelines implementing the California Environmental Quality Act.
2 I:\cmo\Resolutions\Resolution No. 8768.bm.03.20.2026.docx ADOPTED, SIGNED AND APPROVED this 7th day of April, 2026. __________________________
Mario Saucedo, Mayor
ATTEST:
____________________________
Jeanne Donaldson, City Clerk
3 I:\cmo\Resolutions\Resolution No. 8768.bm.03.20.2026.docx I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 7th day of April, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Jeanne Donaldson, City Clerk
4 I:\cmo\Resolutions\Resolution No. 8768.bm.03.20.2026.docx Exhibit “A”
Construction Agreements
Service Bidder Amount
Demolition & Abatement Greenleaf Engineering $1,248,000.00 Earthwork Doja, Inc. $2,246,000.00
Total $3,494,000.00
1 I:\cmo\Agreements\RPDSH Agreement w Greenleaf.FY2526-140.bm.03.20.2026.docx

AGREEMENT
Bid Category No. 01
THIS AGREEMENT (“Agreement”), entered into this 7th day of April, 2026 in San Bernardino County, by and between the CITY OF REDLANDS, a municipal corporation, hereinafter referred to as the “City,” and Greenleaf Engineering, hereinafter referred to as the “Contractor.” City and Contractor are sometimes individually referred to herein as a “party” and, together, as the “parties.” WHEREAS, City seeks labor, materials, equipment, tools, and utility and transportation services, and perform and complete all work required in connection with the project identified as FCS2060120TS & Redlands Police Department Safety Hall by advertising bids and Contractor was a successful bidder to provide work on a portion of the Project; and
WHEREAS, Contractor acknowledges that FCS2060120TS & Redlands Police Department Safety Hall project is being awarded in accordance with the Uniform Public Construction Cost Accounting (“UPCCAA”) set forth in Public Contract Code section 22000, et seq.; and WHEREAS, Bidders shall comply with any requirements set forth in the UPCCAA including all guidelines and requirements in the current California Uniform Construction Cost Accounting Commission Cost Accounting Policies and Procedures Manual; and
WHEREAS, Contractor shall cooperate with the City and provide any requested information or documents as requested by the City to comply with the UPCCAA including, but not limited to, all projectrelated cost data, invoices, accounting records, payroll records, etc.

In consideration of the mutual promises contained herein, City and Contractor agree as follows:

ARTICLE 1 - SCOPE OF WORK: The Contractor shall furnish all labor, materials, equipment, tools, and utility and transportation services, and perform and complete all work required in connection with FCS2060120TS & Redlands Police Department Safety Hall (“Project”) in strict accordance with the Contract Documents enumerated in Article 7 below. The Contractor shall be liable to the City for any damages arising as a result of a failure to comply with that obligation, and the Contractor shall not be excused with respect to any failure to comply by an act or omission of the City, its officers, officials, employees, agents or the Construction Manager, Architect, Engineer, Inspector, or representative of any of them, unless such act or omission actually prevents the Contractor from fully complying with the Contract Documents and the Contractor protests, in accordance with the Contract Documents, that the act or omission is preventing the Contractor from fully complying with the Contract Documents. Such protest shall not be effective unless reduced to writing and filed with the City office within seven (7) days of the date of occurrence of such act or omission preventing the Contractor from fully complying with the Contract Documents.

ARTICLE 2 - TIME OF COMPLETION: The City may give notice to proceed within ninety (90) days of the award of the bid by the City. Once the Contractor has received a notice to proceed, the Contractor shall reach Substantial Completion (See Article 1.1.49 of the General Conditions) of the Scope of Work within Seven Hundred Thirty-six (736) calendar days from the start of construction. This shall be called Contract Time (See Article 8 of the General Conditions). It is expressly understood that time is of the essence.
2 I:\cmo\Agreements\RPDSH Agreement w Greenleaf.FY2526-140.bm.03.20.2026.docx Contractor has thoroughly studied the Project and Contract Documents and has satisfied itself that the time period(s) for this Project is adequate for the timely and proper completion of submittal, procurement and the Project within each milestone and within the Contract Time.

In the event that the City desires to postpone giving the notice to proceed beyond this ninety (90) day period, it is expressly understood that with reasonable notice to the Contractor, giving the notice to proceed may be postponed by the City. It is further expressly understood by the Contractor, that the Contractor shall not be entitled to any claim of additional compensation as a result of the City’s postponement of giving the notice to proceed.

If the Contractor believes that a postponement will cause hardship to it, the Contractor may terminate the Contract with written notice to the City within ten (10) days after receipt by the Contractor of the City’s notice of postponement. It is further understood by the Contractor that in the event that the Contractor terminates the Contract as a result of postponement by the City, the City shall only be obligated to pay the Contractor for the work performed by the Contractor at the time of notification of postponement.

Should the Contractor terminate the Contract as a result of a notice of postponement, the City shall have the authority to award the Contract to the next lowest responsible bidder.

ARTICLE 3 - LIQUIDATED DAMAGES: It being impracticable and infeasible to determine the amount of actual damage, it is agreed that the Contractor will pay the City the sum specified in the Supplementary General Conditions per calendar day for each and every day of delay beyond the Contract Time set forth in Article 2 of this Agreement (inclusive of Milestones that are critical on the critical path or noted as critical to the City) as Liquidated Damages and not as a penalty or forfeiture. In the event Liquidated Damages are not paid, the Contractor further agrees that the City may deduct such amount thereof from any money due or that may become due the Contractor under the Contract (See Article 9.6 and 2.2 of the General Conditions).

ARTICLE 4 - CONTRACT PRICE: The City shall pay to the Contractor as full consideration for the faithful performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, the sum of One Million Two Hundred Forty-Eight Thousand dollars ($1,248,000), said sum being the total amount stipulated by Contractor in its Bid. Payment shall be made as set forth in the General Conditions.

Should any Change Order result in an increase in the Contract Price, the cost of such Change Order shall be agreed to in advance by the Contractor and the City, subject to the monetary limitations set forth in the Redlands Municipal Code section 2.16.140. In the event that the Contractor proceeds with a Change in the Scope of Work without a written agreement between the City and Contractor regarding the cost of a Change Order, the Contractor waives any Claim of additional compensation for such additional work.

ARTICLE 5 - INDEMNIFICATION: Contractor shall defend (with counsel acceptable to the City), indemnify and hold harmless City, City’s officers, officials, employees and the Architect, Construction Manager, Inspector and their respective officers, employees, agents and independent contractors from all liabilities, claims, actions, liens, judgments, demands, damages, losses, costs or expenses of any kind, including but not limited to attorneys’ fees, arising from death, personal injury, property damage or other cause based or asserted upon any act, omission, or breach or otherwise arising out of connected with or resulting from the performance of this Agreement or the Contract Documents.

As part of this indemnity, Contractor shall protect and defend, at its own expense, City, City’s officers, officials, employees and agents and the Architect, Construction Manager, Inspector and their officers, employees, agents and independent contractors from any legal action including attorney’s fees or other proceeding based upon such act, omission, breach or as otherwise required by this Article. 3 I:\cmo\Agreements\RPDSH Agreement w Greenleaf.FY2526-140.bm.03.20.2026.docx Furthermore, Contractor agrees to and does hereby defend (with counsel acceptable to City), indemnifies and holds harmless City, City’s officers, officials, employees and agents, and the Architect, Construction Manager, Inspector, and their officers, employees, agents and independent contractors from every claim or demand made, and every liability, loss, damage, expense or attorney’s fees of any nature whatsoever, which may be incurred by reason of:
(a) Liability for (1) death or bodily injury to persons; (2) damage or injury to, loss (including theft), or loss of use of, any property; (3) any failure or alleged failure to comply with any provision of law, this Agreement or the Contract Documents; or (4) any other loss, damage or expense, sustained by any person, firm or corporation or in connection with the Scope of Work called for in this Agreement or the Contract Documents, except for liability resulting from the sole or active negligence, or the willful misconduct of the City.
(b) Any bodily injury to or death of persons or damage to property caused by any act, omission or breach of Contractor, subcontractor or any person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages or injury to or death of persons, loss (including theft) or loss of use of any property, sustained by any person, firm or corporation, including the City, arising out of or in any way connected with Scope of Work covered by this Agreement or the Contract Documents, whether said injury or damage occurs either on or off City property, but not for any loss, injury, death or damages caused by the sole or active negligence or willful misconduct of the City.
(c) Any dispute between the Contractor and its subcontractors, suppliers and/or sureties, including, but not limited to, any failure or alleged failure of the Contractor (or any person hired or employed directly or indirectly by the Contractor) to pay any subcontractor, materialman, or other person of any tier employed in connection with the Scope of Work and/or filing of any stop notice or mechanic’s lien claim. Contractor shall, at its own expense, cost, and risk, defend indemnify, and hold harmless the City, its officers, officials, employees, and agents from any and all claims, actions, suits, or proceedings brought or asserted by any subcontractor, supplier or surety arising out of such disputes, and shall pay or satisfy any judgment rendered against the City as a result thereof.

The Contractor’s obligation to defend, indemnify and hold harmless the City, Architect, Construction Manager, Inspector, and their officers, employees, agents and independent contractors hereunder shall include, without limitation, any and all claims, damages, and costs for the following: (1) any damages or injury to or death of any person, and damage or injury to, loss (including theft), or loss of use of, any property; (2) breach of any warranty, express or implied; (3) failure of the Contractor or Subcontractors to comply with any applicable governmental law, rule, regulation, or other requirement; (4) products installed in or used in connection with the Work; and (5) any claims of violation of the Americans with Disabilities Act (“ADA”).

ARTICLE 6 - PROVISIONS REQUIRED BY LAW: Each and every provision of law and clause required to be inserted in this Contract shall be deemed to be inserted herein, and this Contract shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted or is not inserted correctly, then upon application of either party the Contract shall forthwith be physically amended to make such insertion or correction.

ARTICLE 7 - CONTRACT DOCUMENTS: This Agreement includes and incorporates by reference the following documents, all of which are deemed the Contract Documents as if herein set out in full or attached hereto:
4 I:\cmo\Agreements\RPDSH Agreement w Greenleaf.FY2526-140.bm.03.20.2026.docx Notice Inviting Bids
Instructions to Bidders
Designation of Subcontractors
Non-Collusion Declaration
Bid Guarantee Form
Bid Bond
Bid Form
Contractor’s Certificate Regarding Worker’s Compensation Acknowledgment of Bidding Practices Regarding Indemnity Agreement Form
Payment Bond
Performance Bond
Guarantee
Escrow Agreement for Security Deposit In Lieu of Retention Workers’ Compensation/Employers Liability Endorsement
General Liability Endorsement
Automobile Liability Endorsement
Contractor’s Certificate Regarding Drug-Free Workplace
Contractor’s Certificate Regarding Alcohol and Tobacco
General Conditions
Supplementary General Conditions
Specifications
All Addenda as Issued
Drawings/Plans
Substitution Request Form
Requirements, Reports and/or Documents in the Project Manual or Other Documents Issued to Bidders Trade Scope of Work Summary
All of the above-referenced Contract Documents are intended to be complementary. Work required by one of the abovenamed Contract Documents and not by others shall be done as if required by all.

ARTICLE 8 - PREVAILING WAGES: Wage rates for this Project shall be in accordance with the general prevailing rate of holiday and overtime work in the locality in which the work is to be performed for each craft, classification, or type of work needed to execute the Agreement as determined by the Director of the Department of Industrial Relations. Copies of schedules of rates so determined by the Director of the Department of Industrial Relations are on file at the administrative office of the City and are also available from the Director of the Department of Industrial Relations. Monitoring and enforcement of the prevailing wage laws and related requirements will be performed by the Labor Commissioner/ Department of Labor Standards Enforcement (DLSE).

The following are hereby referenced and made a part of this Agreement and Contractor stipulates to the provisions contained therein.

1. Chapter 1 of Part 7 of Division 2 of the Labor Code (Section 1720, et seq.)

2. California Code of Regulations, Title 8, Chapter 8, Subchapters 3 through 6 (Section 16000, et seq.)
ARTICLE 9 - RECORD AUDIT: In accordance with Government Code section 8546.7 (and Davis Bacon, if applicable) and Article 13.11 of the General Conditions, records of both the City and the 5 I:\cmo\Agreements\RPDSH Agreement w Greenleaf.FY2526-140.bm.03.20.2026.docx Contractor shall be subject to examination and audit for a period of five (5) years after a Final Retention Payment or the Recording of a Notice of Completion, whichever occurs first.

ARTICLE 10 - CONTRACTOR’S LICENSE: The Contractor, and subcontractors, if any, must possess throughout the term of the Project a Class as specified in the Notice Inviting Bids, a Contractor’s License, issued by the State of California, which must be current and in good standing.

ARTICLE 11 - ATTORNEYS' FEES: In the event any action is commenced to enforce or interpret the terms or conditions of this Contract, or the Contract Documents, the prevailing Party in such action, in addition to any costs and other relief, shall be entitled to recover its reasonable attorneys’ fees, including fees for use of in-house counsel by a Party.

ARTICLE 12 - ELIGIBILITY OF CONTRACTOR/SUBCONTRACTOR: Contractor and all of its subcontractors shall abide by California Public Contract Code, Section 6109, and California Labor Code Sections 1777.1 and/or 1777.7, and certify that they are not debarred and are eligible to work on this project.

ARTICLE 13 - ASSIGNMENT OF AGREEMENT: No assignment by a Party of any rights or interests under this Contract shall be binding on another Party without the written consent of the Party sought to be bound.

ARTICLE 14 - SUCCESSORS AND ASSIGNS: City and Contractor each binds itself and their respective successors and assigns in respect to all covenants, agreements, and obligations contained in the Contract Documents.

ARTICLE 15 - SEVERABILITY: Any provision or part of the Contract Documents held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon City and Contractor. 6 I:\cmo\Agreements\RPDSH Agreement w Greenleaf.FY2526-140.bm.03.20.2026.docx IN WITNESS WHEREOF, this Agreement has been duly executed by the above named parties, on the day and year first above written.

CITY OF REDLANDS: CONTRACTOR:

By:

Mario Saucedo, Mayor

______________________________________
Typed or Printed Name
Dated: _____________________
ATTEST:
______________________________________
Signature
______________________________________
Type or Printed Name
___________________________________
Jeanne Donaldson, City Clerk
______________________________________
Title (Authorized Officers or Agents)
______________________________________
Signature
(CORPORATE SEAL)
1 I:\cmo\Agreements\RPDSH Agreement w Doja.FY2526-141.bm.03.20.2026.docx

AGREEMENT
Bid Category No. 02
THIS AGREEMENT (“Agreement”), entered into this 7th day of April, 2026 in San Bernardino County, by and between the CITY OF REDLANDS, a municipal corporation, hereinafter referred to as the “City,” and Doja, Inc., hereinafter referred to as the “Contractor.” City and Contractor are sometimes individually referred to herein as a “party” and, together, as the “parties.” WHEREAS, City seeks labor, materials, equipment, tools, and utility and transportation services, and perform and complete all work required in connection with the project identified as FCS2060120TS & Redlands Police Department Safety Hall by advertising bids and Contractor was a successful bidder to provide work on a portion of the Project; and
WHEREAS, Contractor acknowledges that FCS2060120TS & Redlands Police Department Safety Hall project is being awarded in accordance with the Uniform Public Construction Cost Accounting (“UPCCAA”) set forth in Public Contract Code section 22000, et seq.; and WHEREAS, Bidders shall comply with any requirements set forth in the UPCCAA including all guidelines and requirements in the current California Uniform Construction Cost Accounting Commission Cost Accounting Policies and Procedures Manual; and
WHEREAS, Contractor shall cooperate with the City and provide any requested information or documents as requested by the City to comply with the UPCCAA including, but not limited to, all projectrelated cost data, invoices, accounting records, payroll records, etc.

In consideration of the mutual promises contained herein, City and Contractor agree as follows:

ARTICLE 2 - TIME OF COMPLETION: The City may give notice to proceed within ninety (90) days of the award of the bid by the City. Once the Contractor has received a notice to proceed, the Contractor shall reach Substantial Completion (See Article 1.1.49 of the General Conditions) of the Scope of Work within Seven Hundred Thirty-six (736) calendar days from the start of construction. This shall be called Contract Time (See Article 8 of the General Conditions). It is expressly understood that time is of the essence.
2 I:\cmo\Agreements\RPDSH Agreement w Doja.FY2526-141.bm.03.20.2026.docx Contractor has thoroughly studied the Project and Contract Documents and has satisfied itself that the time period(s) for this Project is adequate for the timely and proper completion of submittal, procurement and the Project within each milestone and within the Contract Time.

Should the Contractor terminate the Contract as a result of a notice of postponement, the City shall have the authority to award the Contract to the next lowest responsible bidder.

ARTICLE 4 - CONTRACT PRICE: The City shall pay to the Contractor as full consideration for the faithful performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, the sum of Two Million Two Hundred Forty-Six Thousand dollars ($2,246,000), said sum being the total amount stipulated by Contractor in its Bid. Payment shall be made as set forth in the General Conditions.

As part of this indemnity, Contractor shall protect and defend, at its own expense, City, City’s officers, officials, employees and agents and the Architect, Construction Manager, Inspector and their officers, employees, agents and independent contractors from any legal action including attorney’s fees or other proceeding based upon such act, omission, breach or as otherwise required by this Article. 3 I:\cmo\Agreements\RPDSH Agreement w Doja.FY2526-141.bm.03.20.2026.docx Furthermore, Contractor agrees to and does hereby defend (with counsel acceptable to City), indemnifies and holds harmless City, City’s officers, officials, employees and agents, and the Architect, Construction Manager, Inspector, and their officers, employees, agents and independent contractors from every claim or demand made, and every liability, loss, damage, expense or attorney’s fees of any nature whatsoever, which may be incurred by reason of:
(a) Liability for (1) death or bodily injury to persons; (2) damage or injury to, loss (including theft), or loss of use of, any property; (3) any failure or alleged failure to comply with any provision of law, this Agreement or the Contract Documents; or (4) any other loss, damage or expense, sustained by any person, firm or corporation or in connection with the Scope of Work called for in this Agreement or the Contract Documents, except for liability resulting from the sole or active negligence, or the willful misconduct of the City.
(b) Any bodily injury to or death of persons or damage to property caused by any act, omission or breach of Contractor, subcontractor or any person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages or injury to or death of persons, loss (including theft) or loss of use of any property, sustained by any person, firm or corporation, including the City, arising out of or in any way connected with Scope of Work covered by this Agreement or the Contract Documents, whether said injury or damage occurs either on or off City property, but not for any loss, injury, death or damages caused by the sole or active negligence or willful misconduct of the City.
(c) Any dispute between the Contractor and its subcontractors, suppliers and/or sureties, including, but not limited to, any failure or alleged failure of the Contractor (or any person hired or employed directly or indirectly by the Contractor) to pay any subcontractor, materialman, or other person of any tier employed in connection with the Scope of Work and/or filing of any stop notice or mechanic’s lien claim. Contractor shall, at its own expense, cost, and risk, defend indemnify, and hold harmless the City, its officers, officials, employees, and agents from any and all claims, actions, suits, or proceedings brought or asserted by any subcontractor, supplier or surety arising out of such disputes,, and shall pay or satisfy any judgment rendered against the City as a result thereof.

ARTICLE 7 - CONTRACT DOCUMENTS: This Agreement includes and incorporates by reference the following documents, all of which are deemed the Contract Documents as if herein set out in full or attached hereto:
4 I:\cmo\Agreements\RPDSH Agreement w Doja.FY2526-141.bm.03.20.2026.docx Notice Inviting Bids
Instructions to Bidders
Designation of Subcontractors
Non-Collusion Declaration
Bid Guarantee Form
Bid Bond
Bid Form
Contractor’s Certificate Regarding Worker’s Compensation Acknowledgment of Bidding Practices Regarding Indemnity Agreement Form
Payment Bond
Performance Bond
Guarantee
Escrow Agreement for Security Deposit In Lieu of Retention Workers’ Compensation/Employers Liability Endorsement
General Liability Endorsement
Automobile Liability Endorsement
Contractor’s Certificate Regarding Drug-Free Workplace
Contractor’s Certificate Regarding Alcohol and Tobacco
General Conditions
Supplementary General Conditions
Specifications
All Addenda as Issued
Drawings/Plans
Substitution Request Form
Requirements, Reports and/or Documents in the Project Manual or Other Documents Issued to Bidders Trade Scope of Work Summary
All of the above-referenced Contract Documents are intended to be complementary. Work required by one of the abovenamed Contract Documents and not by others shall be done as if required by all.

The following are hereby referenced and made a part of this Agreement and Contractor stipulates to the provisions contained therein.

1. Chapter 1 of Part 7 of Division 2 of the Labor Code (Section 1720, et seq.)

2. California Code of Regulations, Title 8, Chapter 8, Subchapters 3 through 6 (Section 16000, et seq.)
ARTICLE 9 - RECORD AUDIT: In accordance with Government Code section 8546.7 (and Davis Bacon, if applicable) and Article 13.11 of the General Conditions, records of both the City and the 5 I:\cmo\Agreements\RPDSH Agreement w Doja.FY2526-141.bm.03.20.2026.docx Contractor shall be subject to examination and audit for a period of five (5) years after a Final Retention Payment or the Recording of a Notice of Completion, whichever occurs first.

ARTICLE 15 - SEVERABILITY: Any provision or part of the Contract Documents held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon City and Contractor. 6 I:\cmo\Agreements\RPDSH Agreement w Doja.FY2526-141.bm.03.20.2026.docx IN WITNESS WHEREOF, this Agreement has been duly executed by the above named parties, on the day and year first above written.

CITY OF REDLANDS: CONTRACTOR:

By:_________________________________
Mario Saucedo, Mayor

____________________________________
Typed or Printed Name
Dated: _____________________
ATTEST:
_______________________________________
Signature
_______________________________________
Type or Printed Name
_________________________________
Jeanne Donaldson, City Clerk
_______________________________________
Title (Authorized Officers or Agents)
_______________________________________
Signature
(CORPORATE SEAL)

CITY OF REDLANDS

REQUEST FOR ADDITIONAL APPROPRIATION
DATE OF REQUEST: 04.07.2026
An additional appropriation is hereby requested as follows:

Department: Facilities & Community Services
JUSTIFICATION: Release Future Facilities Reserve in the amount of $3,494,000.00 Redlands Police Department Safety Hall Project (Phase I) as approved by City Council on 04.07.2026 Requested By: Tabitha Crocker, Director
Department Head
Recommended By Finance Director: Recommended:

City Manager
Yes No Signed
Comments: Approved by City Council:

Date:

Signed:

City Clerk

Page 1 of 1 ends

TRANSACTION NO:

ACCOUNTING PERIOD:

FINANCE USE ONLY
EXPENDITURE APPROPRIATION INCREASE (if applicable)
Account Description Orgkey Object Code Job Ledger (If applicable) Amount Safety/City HallReplacement 406501 8503 406001 $3,494,000.00 General Fund 101501 9901 $ 3,494,000.00

$ 3,494,000.00
REVENUE APPROPRIATION INCREASE (if applicable)
Account Description Orgkey Object Code Job Ledger (If
applicable) Amount
Safety/City HallReplacement 406501 4901 $ 3,494,000.00
$3,494,000.00

3612 Mission Inn Avenue Riverside, CA 92501 951 684 5901 fax: 951 684 0725 February 25, 2026
Project: Redlands Police Department Safety Hall (Phase 1) Bid No: FCS20260120TS
Subject: Bid Summary Letter
Dear Mr. Boatman,
Listed below is a summary of the low responsive and responsible bidder(s) for the Redlands Police Department Safety Hall (Phase 1) project, which bid on February 19, 2026 at 2:00 pm.

This list is being forwarded for your review.

The basis of award of the low responsive and responsible bidder(s) is based upon the Total Cash Purchase Price.

Bid Category No. 01 - Demolition & Abatement
Total Bids Received – 14
Name: Greenleaf Engineering City: Huntington Beach
License No.: 789510 Class: A, B, C21
DIR No.: 1000006839
Notes: No noted irregularities
Total Cash Purchase Price: $ 1,248,000
Bid Category No. 02 - Earthwork
Total Bids Received – 12
Name: Doja, Inc. City: Ontario
License No.: 597764 Class: A,B,C12,C21
DIR No.: 1000007950
Notes: No noted irregularities
Total Cash Purchase Price: $ 2,246,000
Total Cash Purchase Price: $3,494,000.00
Docusign Envelope ID: 4443498F-2FD9-4B9D-B13C-93408346D1E2 Redlands Police Department Safety Hall (Phase 1)

Page 2 of 2 ends

3612 Mission Inn Avenue Riverside, CA 92501 951 684 5901 fax: 951 684 0725 Upon receipt please evaluate the bid forms, information stated above and advise how you would like Tilden-Coil Constructors to proceed.

Should you have any questions please do not hesitate to call.

Sincerely,
Drew Collins
Tilden-Coil Constructors
Attachments:
 Formal Evaluation of Bids (Bid Categories 01 & 02)
Docusign Envelope ID: 4443498F-2FD9-4B9D-B13C-93408346D1E2 City of Redlands
Redlands Police Department Safety Hall (Phase 1)
Low Bidder Evaluation Form
Bid Date: February 19, 2026 at 2:00pm
(Low Bidder Determined by Base Bid + Alternates)

BID FORM
Base Bid Amount 1,248,000.00 $ 1,423,000.00 $ 1,440,000.00 $ Number & Written Values Match Yes Yes Yes
Addenda - Acknowledged Yes Yes Yes
California License #, Expiration, License Classification 789510, A, B, C21, 01/31/2027
864417,
A,B,C21,C22,ASB,HAZ,
09/30/2027
480595, B,C-2,C21,C22,
10/31/2027
City - Business Located In? Huntington Beach Long Beach Ventura Verified License on CSLB Website? -
https://www2.cslb.ca.gov/OnlineServices/CheckLicenseII/CheckLicense.aspx Yes Yes Yes DIR Number, Expiration? - https://efiling.dir.ca.gov/PWCR/Search 1000006839, 06/30/2026
1000003121,
06/30/2027
1000046051,
06/30/2026
Signature Lines Complete & Signed by Authorized Co. Officer, incl. Corporate Seal Yes Yes Yes

DESIGNATION OF SUBCONTRACTORS
Must include Name of Subcontractor, Location, Scope, License, Bid Amount, and DIR (Included for Fabricators & Installers >0.5%)? Yes Yes Yes Was Bid Amount and/or DIR # submitted separately within 24 hrs of bid closing? Yes Yes Yes

BID BOND
Bid Bond (attached, Min. 10%, signed, corporate seal, notarized) Yes Yes Yes Surety Co Name & CA ID Number -
https://interactive.web.insurance.ca.gov/companyprofile/companyprofile Developers Surety &
Indemnity Company,
United States Fire
Insurance Company,
4821-5
Philadelphia Indemnity
Insurance Company,
3576-6
Power of Attorney Attached? Yes Yes Yes
Certificate of Authority for Surety Attached? Yes Yes Yes

OTHER FORMS
Contractor's Certificate Regarding Workers Compensation - provided & signed Yes Yes Yes Non-Collusion Declaration - provided & signed Yes Yes Yes Acknowledgment of Bidding Practices Regarding Indemnity Yes Yes Yes Site Conditions Certification Yes Yes Yes
BC 01 Demolition & Abatement
Greenleaf Engineering Resource
Environmental, Inc.

Precision Works, Inc.
dba Precision
Environmental

Page 1 of 4 ends

Docusign Envelope ID: 4443498F-2FD9-4B9D-B13C-93408346D1E2 1 2 3
Subcontractor 1 Gama Contracting Services, Inc. LB Precision Plumbing JDK Demo Lic # Verified Yes Yes Yes
DIR # Verified Yes Yes Yes
Subcontractor 2 Pavement Recycling
Systems, Inc. SoCal Electric Company
Lic # Verified Yes Yes
DIR # Verified Yes Yes
Subcontractor 3
Lic # Verified
DIR # Verified
Subcontractor 4
Lic # Verified
DIR # Verified
Subcontractor 5
Lic # Verified
DIR # Verified
Precision Works, Inc. dba
Precision Environmental Bidder's Name Greenleaf Engineering Resource Environmental, Inc.

City of Redlands
Subcontractor Listing
BC 01 Demolition & Abatement
Redlands Police Department Safety Hall (Phase 1)

Page 2 of 4 ends

Docusign Envelope ID: 4443498F-2FD9-4B9D-B13C-93408346D1E2 City of Redlands
Redlands Police Department Safety Hall (Phase 1)
Low Bidder Evaluation Form
Bid Date: February 19, 2026 at 2:00pm
(Low Bidder Determined by Base Bid + Alternates)

BID FORM
Base Bid Amount 2,246,000.00 $ 2,340,000.00 $ 2,423,000.00 $ Number & Written Values Match Yes Yes Yes
Addenda - Acknowledged Yes Yes Yes
California License #, Expiration, License Classification 597764, A,B,C12,C21, 08/31/2026
696291,
A,C12,C21,C31,
09/30/2026
879069, A,C12,
07/31/2026
City - Business Located In? Ontario Compton Upland
Verified License on CSLB Website? -
https://www2.cslb.ca.gov/OnlineServices/CheckLicenseII/CheckLicense.aspx Yes Yes Yes DIR Number, Expiration? - https://efiling.dir.ca.gov/PWCR/Search 1000007950, 06/30/2026
1000000685,
06/30/2026
1000020869,
06/30/2026
Signature Lines Complete & Signed by Authorized Co. Officer, incl. Corporate Seal Yes Yes Yes

BID BOND
Bid Bond (attached, Min. 10%, signed, corporate seal, notarized) Yes Yes Yes Surety Co Name & CA ID Number -
https://interactive.web.insurance.ca.gov/companyprofile/companyprofile The Ohio Casualty
Insurance Company,
5133-4
The Hanover
Insurance Company,
2097-4
RLI Insurance Company,
2027-1
Power of Attorney Attached? Yes Yes Yes
Certificate of Authority for Surety Attached? Yes Yes Yes

Page 3 of 4 ends

Docusign Envelope ID: 4443498F-2FD9-4B9D-B13C-93408346D1E2 1 2 3
Subcontractor 1 BMP Solutions Pacific Land Surveying, Inc. National Construction Rentals Lic # Verified Yes N/A Yes
DIR # Verified Yes Yes Yes
Subcontractor 2 All For 1 Engineering & Surveying Keller North America, Inc. Erosion Control Experts Lic # Verified N/A Yes Yes
DIR # Verified Yes Yes Yes
Subcontractor 3 Foundation Service Corp Cindy Trump, Inc. Adkan Engineers Lic # Verified Yes Yes N/A
DIR # Verified Yes Yes Yes
Subcontractor 4 Keller North America, Inc.

Lic # Verified Yes
DIR # Verified Yes
Subcontractor 5
Lic # Verified
DIR # Verified
City of Redlands
Redlands Police Department Safety Hall (Phase 1)
BC 02 Earthwork
Subcontractor Listing
Bidder's Name Doja, Inc. Crew, Inc. JCE Equipment

Page 4 of 4 ends

Docusign Envelope ID: 4443498F-2FD9-4B9D-B13C-93408346D1E2 City Council AGENDA ITEM NO. K3.

DATE: April 7, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of a Professional Services Agreement with Geocon West, Inc., for Special Inspection Services for the City's new Police Department Safety Hall Facility; an additional appropriation in the amount of $764,000 from the General Fund Reserve for Future Facilities; and determination that approval of the agreement is exempt from the California Environmental Quality Act pursuant to Section 15061(b)(3) of the CEQA Guidelines (Assistant City Manager Boatman) MOTION:

If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:

1. I move that the City Council find that approval of a Professional Services Agreement with Geocon West, Inc., for Special Inspection Services for the City's new Police Department Safety Hall Facility is exempt from the California Environmental Quality Act pursuant to Section 15061(b)(3) of the CEQA Guidelines; and

2. I move that the City Council approve the Professional Services Agreement with Geocon West, Inc., for Special Inspection Services for the City's new Police Department Safety Hall Facility; and

3. I move that the City Council approve an additional appropriation in the amount of $764,000 from the General Fund Reserve for Future Facilities.

RECOMMENDATION:

Staff recommends that the City Council determine that approval of the agreement is exempt from the California Environmental Quality Act pursuant to Section 15061(b)(3) of the CEQA Guidelines; approve the Professional Services Agreement with Geocon West, Inc., for Special Inspection Services for the City's new Police Department Safety Hall Facility; and approve an additional appropriation in the amount of $764,000 from the General Fund Reserve for Future Facilities.

DISCUSSION:

In February 2022, the City acquired the property located at 1625 W. Redlands Boulevard for the future development of a public safety facility to be utilized by the Redlands Police Department. Currently, Police Department operations are distributed across four separate facilities. The consolidation of these divisions into a single-purpose facility will enhance operational efficiency, interdepartmental coordination, and overall public safety service delivery. The Redlands Police Department Safety Hall (RPD Safety Hall) will be designed to accommodate current staffing levels and future departmental growth.

Special inspection and materials testing services are required to ensure the RPD Safety Hall project is constructed in full compliance with California Building Code standards and the approved structural and life-safety design documents. The facility includes essential services functions, secure areas, and structural components that require enhanced quality assurance, including concrete placement, reinforcing steel, welding, fireproofing, soils/compaction, and mechanical and electrical systems.

Approval of the Agreement will allow special inspection services to be provided throughout construction; therefore supporting code compliance, reducing the risk of rework or delays, and ensuring the new RPD Safety Hall is delivered safely, efficiently, and to the standards required for an essential public safety building.

Pursuant to City of Redlands Municipal Code Section 2.16.180B, the award of a contract for other professional services of individuals or organizations exercising professional discretion and judgment based upon advanced or specialized knowledge, expertise or training, gained by formal study or experience, shall be based upon both the demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required, and the cost for such services.

Under this method, the evaluation extends beyond price to include factors such as:

Ability, capacity, and skill to provide the required services within specified timelines.

Character, integrity, reputation, and experience of the proposer.

Quality and performance of previous work.

Ability to provide future maintenance and support.

History of performance on past City or public contracts.

Possession of required licenses and certifications.

Staff followed the City's procurement protocol by preparing a Request for Proposal (RFP) to provide the Special Inspection Services. Twenty-eight vendors were solicited, and 13 proposals were received on November 19, 2025.

Following review and evaluation by the City’s Screening and Selection Committee, the proposals were ranked as follows:

Firm Responsive
Proposer
Responsible
Proposer Rank
Geocon West Yes Yes 1
Fenagh Yes Yes 2
Willdan Engineering Yes Yes 3
Caltech Labs Yes Yes 4
Certerra - RMA Group Yes Yes 5
Terracon Yes Yes 6
Hilltop Geotechnical Yes Yes 7
Koury Yes Yes 8
American Engineering
Lab. Yes Yes 9
LOR Geotechnical Yes Yes 10
Smith Emery
Laboratories Yes Yes 11
NV5 Yes Yes 12
MTGL Yes Yes 13
Following evaluation and ranking by the Selection Committee, staff entered into negotiations with the top-ranked firm to confirm scope and finalize pricing. The resulting agreement reflects a fair and reasonable cost for the level of service and qualifications offered, and staff recommends an award accordingly. Staff is recommending that the City Council approve an agreement with Geocon West, Inc., in an amount not to exceed $764,000.

ALTERNATIVES:

City Council may elect not to approve the agreement. However, this will detrimentally affect the progress of the project.

STRATEGIC PLAN:

Supports Priority B - Public Health and Safety, Strategic Objective 2 - Complete steps to prepare for construction of a police station.

SUBMITTED BY:

Tricia Munoz, Management Analyst
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Tricia Munoz, Management Analyst

FISCAL IMPACT
Fiscal Year: 2025-2026
Revenue Generating: No
Amount: $764,000.00
Budgeted Y/N:

Account No: 406501.xxxx
Additional Appropriation Required: Yes
Discussion:

The agreement amount is not to exceed $764,000. This expense will be offset by a corresponding release from the General Fund Reserve for Future Facilities. The current available (unencumbered) Future Facilities Reserve balance is $13,568,905. With Council's approval of the RPDSH Phase I Agreement for demolition and earthwork, the unencumbered balance of the reserve would be $10,074,905. Should the Council approve this additional appropriation, the Future Facilities Reserve balance will be $9,310,905. Upon acquisition of debt financing for the construction of Safety Hall, this expense may be reimbursed under the City's existing Reimbursement Resolution No. 8361.
.

Attachments
Geocon_West_Agreement.pdf
Additional_Appropriation_Form_-_Geocon_West.pdf
1 I:\cmo\Agreements\Geocon Professional Serv Agreement FY2526-148.docx- wm

AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of Special Inspection Services for the Redlands Police Department Safey Hall Facility (“Agreement”) is made and entered in this 7th day of April, 2026 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Geocon West, Inc., a California corporation. (“Consultant”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONSULTANT

1.1 City hereby engages Consultant to provide Special Inspection Services for the Redlands Police Department Safey Hall Facility services for City (the “Services”).

1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services.

ARTICLE 2 – SERVICES OF CONSULTANT

2.1 The Services that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.

2.2 Consultant shall comply with applicable federal, state and local laws and regulations in the performance of this Agreement including, but not limited to, any applicable State prevailing wage laws.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City designates Chris Boatman, Assistant City Manager, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 Consultant shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “B,” titled “Project Schedule,” which is attached hereto and incorporated herein by reference.

4.2 Consultant shall complete the Services by December 31, 2028, unless the Services are terminated earlier as provided for herein.
2 I:\cmo\Agreements\Geocon Professional Serv Agreement FY2526-148.docx- wm

4.3 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Council-adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff.

ARTICLE 5 – PAYMENTS TO CONSULTANT

5.1 Compensation: Total compensation for Consultant’s performance of the Services shall not exceed the amount of Seven Hundred Sixty-Four Thousand Dollars ($764,000). City shall pay Consultant on a time and materials basis up to the not-to-exceed amount in accordance with Exhibit “C,” titled “Fee Schedule,” which is attached hereto and incorporated herein by reference.

5.2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.

5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY: CONSULTANT:

City Clerk Neal Berliner, GE, President
City of Redlands Geocon West, Inc.
35 Cajon Street 24711 Redlands Blvd, Unit A
P.O. Box 3005 (mailing) Loma Linda, CA 92354
Redlands, CA 92373 Email: [email protected]
[email protected] Phone: 909-894-2175
Phone: (909) 798-7531
3 I:\cmo\Agreements\Geocon Professional Serv Agreement FY2526-148.docx- wm ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant.

Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self-insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “D,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made.

D. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services, hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or selfinsurance maintained by City.

E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insurance policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.

6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses or liability, including attorneys’ fees, arising from injury or death to persons or damage to property 4 I:\cmo\Agreements\Geocon Professional Serv Agreement FY2526-148.docx- wm occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services.

ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Consultant’s Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:

A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of inhouse counsel by a Party. 5 I:\cmo\Agreements\Geocon Professional Serv Agreement FY2526-148.docx- wm

8.2 Consultant shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.

8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant’s employees, except as herein set forth. Consultant shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.

8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.

8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and 6 I:\cmo\Agreements\Geocon Professional Serv Agreement FY2526-148.docx- wm litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.

8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.

CITY OF REDLANDS GEOCON WEST, INC.

By: ___________________________ By: _________________________ Mario Saucedo, Mayor Neal Berliner, GE, President
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
7 I:\cmo\Agreements\Geocon Professional Serv Agreement FY2526-148.docx- wm EXHIBIT "A"

SCOPE OF SERVICES
Consultant shall conduct special inspection services for Redlands Police Department Safety Hall Project (“Project”) located at 1625 W. Redlands Blvd., Redlands. The Scope of Services required for this Project may include, but is not limited to the following:
 Observation of ground improvement installation (including report preparation)  Soil Compaction Observation and Testing (including report preparation)  Approval of Excavation Bottoms
 Soils Laboratory Testing
 Inspection of Drain/Sub-Drain Pipes
 Concrete and Steel Laboratory Testing
 Drilled-In-Anchor Inspection and Testing
 Structural Steel Bolting Inspection
 Reinforced Concrete Inspection and Testing
 Structural Masonry Inspection and Testing
 Structural Steel Welding Inspection
 Framing Inspection
A. Special inspection & Materials Testing
Consultant will provide special inspectors as required for the Project during construction. The inspector would be equipped with a vehicle and sufficient field-testing equipment to collect samples for materials testing, if needed.

B. Laboratory Testing
Consultant will perform materials testing necessary for Project support and report preparation.

The quantity and type of tests performed will depend on the conditions encountered. The actual cost for laboratory testing will be invoiced in accordance with Exhibit C (Fee Schedule).

C. Project Support and Scheduling
Consultant will provide professional support and scheduling for the Project during construction.

Professional support is expected to include site visits during construction as necessary, attendance at project meetings, preparation of reports, and Quality Assurance/Quality Control review of the work performed on the site.

D. Report Preparation and Submittal
A report of special inspections will be produced for the Project documenting the inspection activities, laboratory and field test results and their compliance with the Project plans and specifications.
8 I:\cmo\Agreements\Geocon Professional Serv Agreement FY2526-148.docx- wm Inspectors will prepare a Daily Field Report each day prior to leaving the site to document the inspections performed and compliance with the Project plans. Daily field reports will be distributed to the Project team.
9 I:\cmo\Agreements\Geocon Professional Serv Agreement FY2526-148.docx- wm EXHIBIT "B"

PROJECT SCHEDULE
The anticipated schedule is set forth below. Scheduling will be confirmed with the City’s Project Manager; and adjustments may be made to align with the building construction timeline (commencing April 2026 through August 31, 2028).

Anticipated Schedule
Coordination and Scheduling of Within 24 hours of
Inspection Services request
Preparation and Distribution of Provided one week after Weekly Summary Reports inspections occur,
includes all related
laboratory test results
10 I:\cmo\Agreements\Geocon Professional Serv Agreement FY2526-148.docx- wm EXHIBIT "C"

FEE SCHEDULE
11 I:\cmo\Agreements\Geocon Professional Serv Agreement FY2526-148.docx- wm 12 I:\cmo\Agreements\Geocon Professional Serv Agreement FY2526-148.docx- wm

1. Listed are typical charges for the services most frequently performed by Consultant. Prices for unlisted services, as well as special quotations for programs involving volume work, will be provided upon request. Laboratory test prices shown are for laboratory work only, and include reporting of routine results not calling for comments, recommendations, or conclusions.

2. Sampling and testing are conducted in substantial conformance with the latest applicable or designated specifications of the American Society for Testing and Materials, Caltrans, American Association of State Highway and Transportation Officials, or other pertinent agencies.

3. Saturday, night work, and overtime hours are charged at time and one-half; Sundays and holidays at double time. Per diem is $305.00 per day when the location of work dictates.

4. Equipment and materials will be billed at cost. Outside services, including subcontractors and rental of special equipment, are billed at cost. Hourly services are billed portal to portal from the closest office in accordance with the stated hourly rates herein, with a minimum two-hour charge.
13 I:\cmo\Agreements\Geocon Professional Serv Agreement FY2526-148.docx- wm EXHIBIT "D"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.

CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

GEOCON WEST, INC.

By: Date: ___________________
Neal Berliner, GE, President
DATE OF REQUEST:

An additional appropriation is hereby requested as follows:

Department:

JUSTIFICATION:

Requested By:

Recommended By Finance Director: Recommended:

Yes No Signed
Comments: Approved by City Council:

Date:

Signed:

City Clerk
REVENUE APPROPRIATION INCREASE (if applicable)
EXPENDITURE APPROPRIATION INCREASE (if applicable)
$ -
$ -
TRANSACTION NO:

ACCOUNTING PERIOD:

Account Description Orgkey Object Code Job Ledger (If
applicable) Amount
Job Ledger (If
applicable) Account Description Orgkey Object Code Amount Department Head
City Manager

CITY OF REDLANDS

REQUEST FOR ADDITIONAL APPROPRIATION

FINANCE USE ONLY

Page 1 of 1 ends

City Council AGENDA ITEM NO. K4.

DATE: April 7, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of a First Amendment to the Agreement with Western A/V, for the provision of Council Chambers Audio-Video System to increase the total agreement from $533,315.95 to an amount not to exceed $581,838.37 (Facilities and Community Services Department Director Crocker)
MOTION:

If the City Council determines that staff's recommendation is appropriate, the following motion is provided:
"I move to approve the First Amendment to the Agreement with Western A/V for the provision of Council Chambers Audio-Video System to increase the total agreement amount from $533,315.95 to an amount not to exceed $581,838.37."
RECOMMENDATION:

Staff recommends that the City Council approve the First Amendment to the Agreement with Western A/V for the provision of Council Chambers Audio-Video System to increase the total agreement from $533,315.95 to an amount not to exceed $581,838.37.

DISCUSSION:

On December 16, 2025, the City Council approved a Professional Services Agreement with Western A/V for the provision of Council Chambers Audio-Video System in an amount not to exceed $533,315.95.

Following completion and detailed review of the finalized construction and system integration plans, staff identified additional material quantities and system refinements necessary to ensure full functionality, compatibility with the agenda management system, and long-term operational reliability of the Chambers' technology infrastructure.

These adjustments reflect final field conditions and integration requirements that were not fully defined at the time of the original agreement approval.

As a result, staff is requesting authorization to increase the agreement amount to a revised not-to-exceed total of $581,838.37. The requested increase of $48,522.42 will cover the additional materials and services required to deliver a fully operational, code-compliant, and integrated Council Chambers Audio-Visual system. This adjustment ensures the City receives a complete and functional installation aligned with the project scope and operational needs of the Council Chambers.

ALTERNATIVES:

The City Council may elect not to approve the First Amendment, however this will adversely affect the completion of this project.

STRATEGIC PLAN:

Not Applicable
SUBMITTED BY:

Tabitha Crocker, Facilities & Community Services Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Tricia Swope, Manager, FCS

FISCAL IMPACT
Fiscal Year: 2025-26
Revenue Generating: No
Amount: $48,522.42
Budgeted Y/N: Y
Account No: Various
Additional Appropriation Required: No
Discussion:

Sufficient funding exists for the additional expense within the FY 2025-26 Budget as approved by City Council.

Attachments
First_Amendment_Western_AV.pdf
Western_AV_Agreement_257-2025.pdf
1 I:\cmo\Agreements\First Amendment Western AV FY2526-147.docx

FIRST AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES This first amendment (“First Amendment”) to the agreement for the provision of Council Chambers Audio Video System (“Agreement”), dated December 16, 2025, by and between the City of Redlands, a municipal corporation and a general law city (“City”), and Western A/V, a California corporation (“Consultant”), is made and entered into this 7th day of April, 2026.

RECITALS
WHEREAS, it is the desire of the City and Consultant to amend their existing Agreement, as set forth in this First Amendment.

NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledged City and Consultant agree as follows:

AGREEMENT
Section 1. Section 5.1 of the Agreement, entitled “Compensation,” is hereby amended to read as follows:
“Compensation: Total compensation for Consultant’s performance of the Services shall be in the amount not to exceed Five Hundred Eighty-One Thousand Eight Hundred Thirty-Eight Dollars and Thirty-Seven Cents ($581,838.37). City shall pay Consultant in accordance with Exhibit “C,” titled “Fee Schedule,” which is attached hereto and incorporated herein by this reference. “
Section 2. Exhibit “C” of the Agreement is removed and replaced with Exhibit “C,” entitled “Fee Schedule,” which is attached hereto and incorporated herein by this reference as Attachment 1.

Section 3. All other provisions of the Agreement shall remain unchanged by this First Amendment and in effect.

IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective as of April 7, 2026.

CITY OF REDLANDS WESTERN A/V
By: _____________________________ By: _______________________________ Mario Saucedo, Mayor Hailey Schellin, Account Executive ATTEST:
_________________________________
Jeanne Donaldson, City Clerk
2 I:\cmo\Agreements\First Amendment Western AV FY2526-147.docx ATTACHMENT 1
EXHIBIT "C"

FEE SCHEDULE
Expenses by Area
Council
Chambers
Control
Room
Chamber
Lobby
Closed
Session
Main
Lobby
Service /
PM Yrs 1-3
Equipment 159,742.17 95,402.91 3,227.20 20,824.43 8,771.63 Shipping 4,962.97 4,504.00 88.14 676.42 248.81
Electronic Waste 169.00 30.00 10.00 24.00
Sales Tax 14,411.70 8,741.85 290.09 1,881.32 789.29
Labor 110,931.22 64,048.06 1,503.86 28,463.07 4,642.34
Subscriptions 8,942.23
Gen. Admin Expenses 2,722.12 1,728.71 48.34 371.01 136.47 Total w/o Tax 278,527.48 174,655.91 4,867.54 50,344.93 13,823.25 Service/PM - Yrs 1-3 33,505.00
Grand Total by Area 292,939.18 183,397.76 5,157.63 52,226.25 14,612.54 33,505.00 581,838.37

AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of Council Chambers Audio Video System Agreement") is made and entered in this 16th day of December, 2025 (" Effective Date"), by and between the City ofRedlands, a municipal corporation (" City") and Western A/V, a California corporation. (" Consultant"). City and Consultant are sometimes individually referred to herein as a "Party" and, together, as the " Parties." In consideration ofthe mutual promises contained herein, City and Consultant agree as follows:

ARTICLE I — ENGAGEMENT OF CONSULTANT

1. 1 City hereby engages Consultant to provide Council Chambers Audio Video System services for City (the " Services").

1. 2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services.

ARTICLE 2 — SERVICES OF CONSULTANT

2. 1 The Services that Consultant shall perform are more particularly described in Exhibit "A," titled " Scope of Services," which is attached hereto and incorporated herein by this reference.

ARTICLE 3 — RESPONSIBILITIES OF CITY

3. 1 City designates Chris Boatman, Assistant City Manager, as City' s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City' s policies and decisions with respect to performance of the Services.

ARTICLE 4 — PERFORMANCE OF SERVICES

4. 1 Consultant shall perform and complete the Services in a prompt and diligent manner, in accordance with the schedule set forth in Exhibit "B," titled " Project Schedule," which is attached hereto and incorporated herein by reference

4.2 The term of this Agreement shall be for a period from the Effective Date through June 30, 2030, unless terminated earlier as provided herein.

C\ crn6Agreements\Westem Audio Visual -REVISED FY2526- 080. docx-wm

4.3 If Consultant' s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Council -adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff.

ARTICLE 5 — PAYMENTS TO CONSULTANT

5. 1 Compensation: Total compensation for Consultant' s performance of the Services shall be in the amount of Five Hundred Thirty Three Thousand Three Hundred Fifteen Dollars and Ninety -Five Cents ($ 533, 315. 95). City shall pay Consultant in accordance with Exhibit C," titled " Fee Schedule Title" which is attached hereto and incorporated herein by this reference.

5. 2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant' s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number ofhours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant' s invoice.

5. 3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; ( iii) on the actual delivery date if deposited with an overnight courier; or iv) on the date sent by facsimile or electronic mail transmission ( including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY:

City Clerk
City of Redlands
35 Cajon Street
P. O. Box 3005 ( mailing)
Redlands, CA 92373
[email protected]
Phone: ( 909) 798- 7531
CONSULTANT:

Hailey Schellin, Account Executive
Western A/V, Inc.
1521 E. Orangethorpe Ave., Suite A
Fullerton, CA 92831
Email: haileys@wavl. com
Phone: 714- 637- 7272
ARTICLE 6 — INSURANCE AND INDEMNIFICATION

6. 1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant.

Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a I:\crn6Agreements\ Western Audio Visual -REVISED FY2526-080. docx-wn provision prohibiting cancellation or modification of the policy except upon thirty ( 30) days prior written notice to City.

A. Workers' Compensation and Employer' s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self -insured or exempt from the workers' compensation laws of the State of California. Consultant shall execute and provide City with Exhibit " D," titled "Workers' Compensation Insurance Certification," which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount ofOne Million Dollars ($ 1, 000, 000) per occurrence and Two Million Dollars ($ 2, 000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non- contributing to any insurance or self-insurance maintained by City.

C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($ 1, 000,000) per claim made.

D. Business Auto Liability coverage, with minimum limits of One Million Dollars 1, 000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant' s provision ofthe Services, hired and non -owned vehicles, and employee non -ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non- contributing to any insurance or selfinsurance maintained by City.

E. Consultant is expressly prohibited from assigning or subcontracting any ofthe Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insurance policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.

6. 2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses or liability, including attorneys' fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services.

ARTICLE 7 — CONFLICTS OF INTEREST

7. 1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by 1Acmo\ Agreements\Western Audio Visual -REVISED FY2526-080. docx-wm the performance of Consultant' s Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7. 2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:

A. Does not make a governmental decision whether to:
i) . approve a rate, rule or regulation, or adopt or enforce a City law; ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; iii) authorize City to enter into, modify or renew a contract; iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; v) grant City approval to a plan, design, report, study or similar item; vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and in that capacity, participate in malting a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City' s Conflict of Interest Code under Government Code section 87302.

7. 3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk' s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 — GENERAL CONSIDERATIONS

8. 1 In the event any action is commenced to enforce or interpret any ofthe terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys' fees, including fees for the use of inhouse counsel by a Party.

8. 2 Consultant shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City' s immediate termination of this Agreement.

8. 3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant' s employees, except as herein set forth. Consultant shall supply all necessary tools and instrumentalities required to 4 I \ cmo\Agreements\Wesfem Audio Visual -REVISED FY2526- 080.docx-w n perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.

8. 4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five ( 5) days prior written notice to Consultant of City' s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant' s compensation shall be made, but ( 1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Consultant at the time oftermination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five ( 5) days of the date of the termination notice, deliver or otherwise make available to City, copies ( in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8. 5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three ( 3) years, or for any longer period required by law, from the date offinal payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.

8. 6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.

8. 7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.

8. 8 Ifone or more ofthe sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.
lAcmo\Agreements\ Wcstern Audio Visual -REVISED FY2526- 080.docx-wm IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.

CITY OF REDLANDS
By:

Mario Saucedo, Mayor
ATTEST:
6 Lkmo\AgreementslWestem Audio Visual -REVISED FY2526- 080.docx-wm WESTERN A/V, INC.

By:

Hailey Schellin, Account Executive
EXHIBIT "A"

SCOPE OF SERVICES
Consultant shall perform the following Scope of Services:

Council Chambers
Display System:

The video system will incorporate a variety of Samsung and Planar displays to ensure optimal viewing for presentations and listed sources. The setup will feature a full matrix routing system, allowing all sources to be accessible at all destinations. Additionally, the system will include an option for 'Route to All" in the custom programming to enhance flexibility. For video transmission, the system will utilize the latest Crestron AV over IP technology to ensure seamless video and communication between devices.

Provide and install the following displays, mounts, and display components detailed below as Sources" and " Destinations":

Sources
Qty ( 1) Laptop Connection via HDMI only at Staff Desk # 1. HDMI cable will be routed through a Crestron FT2- 202-ELEC-PLT-B table box
Qty ( 1) Laptop Connection via HMID only at Staff Desk #2. HDMI cable will be routed through a Crestron FT2- 202-ELEC-PLT-B table box
Qty ( 1) Laptop Connection via HMID only at Lectern. HDMI cable will be routed through a Crestron FT2- 202-ELEC-PLT-B table box
Qty ( 1) Wireless Laptop Connection via Barco Clickshare Dongle. Barco Clickshare unit will be installed at Lectern but wireless presentations will be available anywhere inside the chamber
Qty ( 1) Zoom/Teams Web PC for Video conferencing. Located at Broadcast Console Live Broadcast Feed
Voting Display Server— Voting Results
Destinations
Qty (2) Samsung QB98 located behind dais — Left and Right — Main Wall Displays — Mounted on swing arm mounts for access
Qty ( 3) Samsung QM65 located on sides of audience. (2) on the right side and ( 1) on the left.

Mounted on swing arm mounts for access
Qty ( 12) Planar PCT2235 located at staff desks.

Qty ( 1) Samsung QM65 located in " Council Lobby" will receive " Live Broadcast Feed" for overflow via HD SDI - Mounted on swing arm mounts for access I:\ cmo\ Agreements\Westem Audio Visual -REVISED FY2526- 080, docx-w Qty (4) Samsung QM55 located in " Lobby". will receive " Live Broadcast Feed" for overflow via HD SDI - Mounted on swing arm mounts for access
Qty (7) Planar PC72235 located at Dais locations. The dais area will be a routable destination and also allow Council Members to toggle between the live presentation feed and the agenda/ voting interface utilizing the touch function on the Planar monitor.

Agenda/Minutes Management System
Work in conjunction with Cloud Driven Solutions ( CDS) and ensure that the AV solution is compatible with CDS software. The CDS Edge Controller allows the AgendaLink platform to interact and control AV hardware on the local network and is required in order to achieve this functionality.

Provide and install Agendalink Horizon Software for a total of three ( 3) years. Re -occurring license fees will begin at Year 4.

Each location at the Dais will use a Brightsign XT1144 (Qty 7) for the CDS agenda/minutes system to be the feed video to touchscreen monitors ( see above " Display System" section).

Local power and network connectivity ( drops) for these players shall be the responsibility of the City.
1) Brightsign XT1144 player will be installed in the equipment rack location and be an input into the AV system to serve as the " Voting Display Server" to display voting results and agenda minutes.
1) Apple IPAD will be installed near the entrance of the council chamber utilizing a Display2Go standing Kiosk. IPAD will connect to building Wifi to connect to CDS services.

This iPAD will be utilized for the public to fill out "request to speak" digital forms.

A total of nineteen ( 19) 20" digital names plates will be installed at the dais and staff tables:
7) at dais for council members and ( 12) at various staff locations. These Bluefin BLFN-20- 3018- 0014 will be connected to the City network and POE cable drops will need to be provided by IT department. WAV to coordinate with millwork contractor for holes and mounting details.
1) CDS Edge controller server will be installed in the equipment rack to serve as the cross connection between the Crestron control system and CDS operation. This server will be connected to city network as well as the AV network.

Audio System:

A combination ofBiamp Tesira FORTE DSPs will be installed to handle all audio routing, echo cancellation, and audio tuning. This system will also provide audio conferencing (SIP - based VoIP) as well as USB audio for the web- conferencing PC.

Provide and install a total of fourteen (21) new gooseneck microphones for each position at the dais ( 7), staff area ( 12), and lectern (2). All microphones will have a cardioid polar pattern. Local mute/un- mute control via touch capacitive switches will be provided at all locations.

I:\cmo\Agreemerds\Westem Audio Visual -REVISED FY2526-080. docx-wu Provide and install a total of nineteen ( 19) desktop speakers for local reinforcement; dais ( 7), staff area ( 12). These speakers will be setup in a MIX/Minus configuration to allow maximum gain before feedback.

Provide and install within the council chamber ceiling - ( 12) Biamp Desono DX-IC8- W ceiling speakers for audio to cover the audience area.

Provide and install within the council lobby ceiling - ( 6) Biamp Desono DX-IC8-W ceiling speakers for audio to cover the area
Provide and install within the main lobby walls - ( 6) Biamp EX-S6- CM-W surface mount speakers for audio to cover the area
All speakers zones will be controlled from all control touch surface and panels Provide and install a new 4-channel amplifier to provide proper amplification and zoning to all speaker zones — Crown DCi 4/ 300
Provide and install One ( 1) Listen Technologies Assistive listening systems will be installed to provide ADA compliance.

Control System:

Control system shall be Crestron.

Provide and install a 22" touchscreen for the Board Secretary/ Clerk' s position. This touchscreen will provide ease of control over the entire AV system. Control will include, but not be limited to; powering displays on and off, adjusting volume levels, control of microphone mute/levels, lighting control and routing of AV sources.

Provide and install a 22" touchscreen for the Broadcast Operators position. This touchscreen will provide ease of control over the entire AV system. Control will include, but not be limited to; powering displays on and off, adjusting volume levels, control of microphone mute/levels, lighting control and routing of AV sources.

Provide and install an Wad in the council chamber. This Wad will provide ease of control over the entire AV system. Control will include, but not be limited to; powering displays on and off, adjusting volume levels, control of microphone mute/ levels, lighting control and routing ofAV sources. WAP for connection will be installed in chamber ceiling 1 and live on AV network.

Provide ( 1) additional Clock audio TS003 touch capacitive button at Mayor position to mute lectern microphones
Lighting control of the council chamber will be on a preset recall operation. Lighting systems will not be programmed by AV contractor but may be recalled via LAN/IP communication if needed.

Broadcast System
The backbone of the broadcast system will be leveraged by ( 1) Black Magic ATEM 2 M/E switcher paired with the I M/E Advanced Panel. This system handles and manages all CkmoWgreements\ Western Audio Visual -REVISED FY2526- 080. doex-wn broadcast operations such as multiview preview/program, PIP, lower thirds graphics transitions., etc.

Qty ( 1) HP PC will be provided as the `Engineering PC" to manage the city provided Photoshop account to be imported into the Black Magic switcher for lower thirds graphics.

This ENG PC will also host the custom audio controls for broadcast Audio that feeds the public channels as well as all necessary software programs for broadcast operation and automation. • An AJA Helo Plus will be installed to record meetings (Audio & Video) and can also be used to stream to any platform desired by the client, such as FaceBook or YouTube.

Qty (5) Panasonic AW-HE145KPJ cameras will be installed in the council chamber for broadcast operations.

Qty ( 1) Panasonic AW-RP- 150 camera controller will be provided for camera operation and preset recalls as well as color balance and visual settings.

Qty ( 1) Winstead broadcast console will be provided to house misc broadcast components as well as the ATEM control panel, Camera controller, PC monitors, audio monitors and broadcast Multiview monitor.

Broadcast Automation System
The broadcast automation system will be hosted by a suite of Tightrope hardware and services to provide a complete solution for the following:

Automation via Cablecast web browser for " On Air" switching Video on Demand services with cloud based storage
Live Streaming Solution
Single HD SDI output for PEG channels (down converted as needed) 500 Hour block of Closed Captioning Services
Training for Cablecast operation
Migration of 3rd Party programming database to Cablecast Server Annual Support
Miscellaneous:

Provide and install ten ( 15) USB charging ports with ac power connector at dais and staff positions.

Provide a new 44RU equipment rack.

Qty (2) Netgear POE+ managed switch will be installed & configured to support the AV system. This switch will be configured/ maintained by the awarded vendor.

Any additional network connections requiring City and/ or internet will be provided by the City IT department
10 C\ cmMyeements\Western Audio Visual -REVISED FY2526- 080.docx-wm Provide and install all necessary cabling, cable labels, extenders, connectors, power strips, fans, and hardware to install a turn -key system in the council chambers and adjacent rooms.

Closed Session Room:

Display System:

Provide and install a Samsung 85" display on the south wall, centered to the conference room table.

Signal Distribution & Switching System:

The following inputs will be available in the Closed Session Conference Room, control from touch panel and switched via Liberty TU-HUC42 TX RX system.

Dedicated Web Conferencing/Presentation PC with Wireless Keyboard/ Mouse (Owner Furnished)
Laptop HDMI connection at table
Overflow Broadcast feed
Audio System
A DSP system will be installed to control all audio processing within the room.

Provide and install new ceiling speakers— Qty (4) Biamp C- 1C6- W 2) Ceiling microphones will be installed and will provide audio capture for webconferencing/recording, and audio conferencing. — Biamp Parle TCM-W. Microphones are NOT used for speech reinforcement in the room.

Conferencing System:

Provide and install an Al: Web- Conferencing camera below the display — Huddly S1 Control System:

One ( 1) Crestron table top touch -panel will be provided and programmed to control all room functions. This will include:

Display Power
Source Selection
Microphone control ( mute, levels)
All programming performed by BMA Software Solutions. Master quote # BMA[-25142. 11 I:\emo\ Agreements\Western Audio Visual -REVISED PY2526- 080. docx-wn Miscellaneous Components:

Qty ( 1) Middle Atlantic Credenza rack— C5- SH-SYS27 system will be installed on the south wall to house AV equipment.

Qty ( 2) Crestron FT2- 500-ELEC-PLT-B table boxes wil be installed in conference table at each end with appropriate accessories
Exclusions from Project:

Any electrical work requiring a C- 10 license.

Patching and painting of surfaces ( unless damaged).
12 C\ cmo\ Agreements\Western Audio Visual -REVISED FY2526- 080.docx-wn EXHIBIT "B"

PROJECT SCHEDULE
Milestone Target Date / Deliverables
Notice of Award December 16, 2025
Kick-off Meeting Within 20 calendar days ofNotice ofAward Major components (DSP, PTZ cameras, matrix switcher,
Order Long -Lead Equipment control processors, broadcast encoders) released to manufacturers. Typical lead time z 8- 12 weeks.

Site Readiness Verification Confirm conduit, power, network drops, millwork cutouts, and racks ace by General Contractor (GC).

Freight delivery to secure staging area; vendor conducts Receive & Stage Equipment inbound QC and pre -configures racks/off-site ro rammin .

Mount displays, speakers, microphones; pull/terminate
Installation Start cables; set up control surfaces; interface with lighting and broadcasts stems. z 4 weeks.

Commissioning & Functional Audio tuning, video alignment, control logic validation, Testing redundancy checks, fail -over tests.

User Acceptance Testing (UAT) City staff simulate live meeting scenarios; deficiencies Punch List logged and corrected. z 1 week.

Operational training for clerks, IT, and facilities; basic Staff Training Sessions troubleshooting and routine maintenance wallcthrough. 2- 3 days
Substantial Completion & Go- System ready for first public meeting; City issues Live Substantial Completion certificate.

As -built drawings (PDF & CAD), programming source
Close -Out Documentation code, asset inventory, warranties, and O& M manuals delivered.

Warranty & Support Period A 3 ( three) year extended warranty & maintenance for all equipment.

Schedule to be confirmed with the City Project Manager; adjustments may be made to align with the building construction timeline (currently February 2027 through March 2027) 13 MemoUgreementAWestern Audio Visual -REVISED FY2526-080.doex- wm Expenses by
Area
EXHIBIT "C"

FEESCHEDULE
Council Control Chamber Closed
Chambers Room Lobby Session
Main
Service /
Lobby
PM Yrs 1-
3 Equipment 137,369.06 73, 141. 70 3, 227. 20 20,824.43 8,771. 63 Shipping 4,962. 97 4,504. 00 88. 14 676.42 248. 81
Electronic
169.00 30.00 10.00 24.00
Waste
Sales Tax 12, 468.84 6,796. 62 290.09 1, 881. 32 789.29 Labor 110,931.22 64,048. 06 1, 503.86 28,463.07 4,642.34 Subscriptions 8,942. 23
Gen. Admin
2 722 12 1, 728.71 48. 34 371.01 136. 47
Expenses
Total w/ o Tax 4,867.54 50,344.93 13,823.25
256,154.37 152,394,. 70
Service/ PM -
33, 505. 00
Yrs 1- 3
Grand Total by 268, 623.20 159, 191. 32 5, 157.63 52, 226.25 14,612. 54 33, 505. 00 533,315. 95 Area
14 19cmo\Agreements\Westem Audio Visual -REVISED FY2526- 080.docx-wm EXHIBIT "D"

WORKERS' COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. b) By securing from the Director of Industrial Relations, a certificate of consent to self -insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees.

CHECK ONE
X
I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code § 1861).

I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers' compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers' compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers' compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

WESTERN A/V, INC.

By: Date: 12/ 17/2025
Hailey Schellin, Account Executive
15 I:\cmo\ Agreements\Western Audio Visual -REVISED FY2526- 080. docx-wm City Council AGENDA ITEM NO. K5.

DATE: April 7, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of Approval of a Parking License Agreement with Town Square Development Group, LLC, for public parking at the Redlands Mall Property (Approximately $349,008 Annually) (Development Services Assistant City Manager Boatman)
MOTION:

If the City Council determines that staff's recommendation is appropriate, the following motion is provided:
"I move to approve a Parking License Agreement with Town Square Development Group, LLC, for the use of the Redlands Mall parking lot for public parking."
RECOMMENDATION:

Staff recommends City Council approve a Parking License Agreement with Town Square Development Group, LLC, for the use of the Redlands Mall parking lot for public parking.

DISCUSSION:

The Redlands Mall property has historically served as one of the most significant sources of public parking in the Downtown area. Although the enclosed mall ceased operations in 2010, the surrounding surface parking lot has remained open and has been widely used by residents, visitors, and downtown businesses. The lot has functioned as an informal but important component of the City’s downtown parking supply, providing convenient access to businesses along State Street, Citrus Avenue, and the surrounding commercial district.

In addition to daily use by downtown visitors, the parking lot has played a key role in accommodating larger community events. During events such as the Redlands Bicycle Classic, the Kiwanis Christmas Parade, and other major Downtown gatherings, the Mall parking lot has served as one of the primary locations for public parking. The lot is also frequently used by attendees of events at the nearby Redlands Bowl, including high school graduations and the annual Summer Music Festival, due to its proximity and ease of access.

In late 2025, Town Square Development Group, LLC (Town Square) purchased the Redlands Mall site from Village Partners. The new ownership group has indicated its intent to begin demolition of the existing mall structures in early 2026, while it evaluates potential revisions to the currently approved redevelopment project for the site.

As the property transitions into the demolition and redevelopment phase, the site will experience increased construction activity and operational changes. Town Square expressed concern regarding unrestricted public access to the parking lot during these phases of redevelopment. At the same time, both the City and the property owner recognized the importance of maintaining access to this parking supply for the benefit of Downtown businesses, residents, and visitors.

Over the past several months, City staff worked collaboratively with Town Square to develop a solution that would allow the public to continue using a portion of the parking lot while the owner proceeds with demolition activities and evaluates potential revisions to the approved development project. The result of those discussions is the proposed Parking License Agreement.

Parking License Agreement
The proposed Parking License Agreement between the City of Redlands and Town Square Development Group, LLC will allow the City to continue providing public parking on a portion of the Redlands Mall property.

Under the agreement, the property owner grants the City a temporary, revocable, and non-exclusive license to utilize approximately 520 parking spaces on the property for public parking purposes. The agreement replaces a previously approved short-term license agreement executed earlier in 2026.

The license term would extend through April 7, 2029, allowing continued public use of the parking area during the initial phases of demolition and redevelopment of the mall property. The City retains the ability to terminate the agreement with seven (7) days’ written notice. After the expiration of the initial term, the agreement would continue on a month-to-month basis unless terminated by either party with 30 days’ written notice.

As consideration for the use of the parking area, the City will pay the property owner a monthly license fee of $29,084.

Because redevelopment of the property will occur during the license period, the agreement allows the property owner to temporarily close portions of the parking area to accommodate demolition or construction activities. In those cases, the owner must provide at least ten (10) days’ written notice to the City and reimburse the City $2 per space per day for each space unavailable, up to the amount of the monthly license fee.

The agreement also establishes operational responsibilities for the parking area. The City will be responsible for routine janitorial services and cleaning, trash removal and graffiti abatement, general maintenance of the parking area, security services, and insurance coverage associated with the City’s use of the property.

The property owner will remain responsible for landscaping, utilities serving the site, structural repairs and capital improvements, and installation of accessibility improvements including a new curb ramp and sidewalk path identified in the agreement.

The parking area will be accepted by the City in its current “as-is” condition. The City will indemnify the property owner against claims arising from the City’s use of the parking area, except in cases involving the owner’s negligence or willful misconduct.

Downtown Parking Strategy and Parking Study
Parking availability in the Downtown area has been a recurring topic of discussion for the City Council and the community for many years. While Downtown Redlands contains a substantial number of parking spaces overall, concerns have frequently been raised regarding the perception of limited parking near key destinations, particularly along State Street and adjacent commercial corridors.

In response to these concerns, the City retained Walker Consultants to conduct a comprehensive Downtown Redlands Parking Study. The study evaluated existing parking supply, parking demand, and strategies to improve parking management throughout the Downtown district. The study area generally included the Downtown core extending from Eureka Street to Ninth Street and from Stuart Avenue to Olive Avenue and Vine Street.

The study identified nearly 5,000 parking spaces within the broader Downtown area, including on-street spaces, public parking lots and private parking resources. The Redlands Mall parking lot itself represented a significant portion of this supply.

Data collected during the study indicated that overall parking utilization downtown was generally below capacity.

However, certain areas, particularly along State Street and near major destinations, experience higher demand and occupancy levels. This can create the perception that parking is limited even when spaces are available nearby.

Based on these findings, Walker Consultants recommended a downtown parking management strategy focused on improving the management of existing parking resources, encouraging use of underutilized parking areas, improving signage and wayfinding, increasing enforcement of timed parking zones and evaluating opportunities for additional parking facilities if future demand requires it.

City staff presented the results of the Downtown Parking Study to the City Council in 2023 and began implementing several of the recommended strategies.

Downtown Parking Enforcement
One of the key recommendations from the Downtown Parking Study was to improve enforcement of timed parking areas to ensure that spaces located near businesses remain available for short-term visitors and customers.

In response, the Redlands Police Department increased enforcement activity within the Downtown core, particularly along State Street, Citrus Avenue, Orange Street, and the surrounding numbered streets where timelimited parking zones exist.

Since the beginning of 2024, approximately 625 parking citations have been issued within the Downtown area, representing an average of slightly less than one citation per day. Increased enforcement helps ensure that parking regulations are followed consistently and that on-street parking spaces remain available for customers visiting Downtown businesses.

Additional Downtown Parking Initiatives
In addition to maintaining access to the Redlands Mall parking lot through the proposed license agreement, staff continue to explore additional opportunities to improve parking availability and access throughout Downtown Redlands.
7th and 9th Street Parking Lot
The San Bernardino County Transportation Authority (SBCTA) owns a vacant parcel of approximately 2.15 acres, located between 7th and 9th Streets just north of Redlands Boulevard adjacent to the Arrow rail line.

The parcel is not required for future rail operations, and SBCTA has indicated that it may be available for use as a public parking facility. A conceptual plan prepared in 2023 indicates that approximately 140 parking spaces could be accommodated on the site.

City staff are currently pursuing a two-step approach with SBCTA to utilize the property. The first step would involve entering into a lease agreement with SBCTA, anticipated in the second quarter of 2026, that would allow the City to begin the design process for a paved public parking lot.

The second step would involve exploring the potential acquisition of the property from SBCTA later in 2026, which would allow the City to construct and permanently operate the parking lot.

Centennial Plaza Underground Parking
As part of the 1987 development agreement for Centennial Plaza, approximately 53 underground parking spaces were constructed and maintained by the developer, H.G.H. Properties, at the northwest corner of Sixth Street and Redlands Boulevard.

Staff recently evaluated the condition of this underground parking facility and determined that it is no longer suitable for use as public parking due to internal height limitations and safety concerns. As a result, the site is not currently considered a viable option for expanding Downtown parking supply.

Ongoing Downtown Parking Efforts
Staff will continue implementing recommendations from the Downtown Parking Study and working with property owners, regional agencies, and community stakeholders to identify opportunities to maintain and improve parking availability in the Downtown area.

Maintaining public access to the Redlands Mall parking lot through the proposed license agreement represents an important component of this broader strategy, ensuring that a significant parking resource remains available to residents, visitors and businesses while the site transitions toward redevelopment.

ALTERNATIVES:

City Council may elect to not approve a Parking License Agreement with Town Square Development Group, LLC.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

Chris Boatman, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Ross Wittman, Economic Development Coordinator

FISCAL IMPACT
Fiscal Year: 25/26
Revenue Generating: No
Amount: $81,435
Budgeted Y/N: Y
Account No: 101300-6710
Additional Appropriation Required: No
Fiscal Impact:

The Parking License Agreement requires the City to pay a monthly license fee of $29,084 to Town Square Development Group, LLC for the use of approximately 520 parking spaces on the Redlands Mall property. The annual cost of the agreement is approximately $349,008.

Based on an effective date of April 7, 2026, the cost through the end of the current fiscal year (June 30, 2026) is approximately $81,435, which reflects a prorated amount for April and full monthly payments for May and June.

There is sufficient funding available within the Facilities and Community Services Department budget to cover this expense through the remainder of the current fiscal year.

The agreement term extends through April 7, 2029; however, the upcoming biennial budget will only cover the period from July 1, 2026 through June 30, 2028. The estimated cost for this period is approximately $698,016 (approximately $349,008 annually). Staff will include sufficient funding to cover this amount as part of the FY 2027– 2028 Biennial Budget request.

It is anticipated that the redevelopment project for the Redlands Mall site could begin as early as next year, at which point public access to the parking lot would likely no longer be available. As a result, the actual amount expended under this agreement may be less than the amounts identified above. The agreement includes a term through 2029 to allow for contingencies. However, via notice the agreement may be terminated by either party if parking is no longer available or needed.

Attachments
Town_Square_Development_Long_Parking_Agreement.pdf
1 I:\cmo\Agreements\Town Square Development Long Parking Agreement FY2526-146.docx

PARKING LICENSE AGREEMENT
This PARKING LICENSE AGREEMENT (this “Agreement”) is entered into as of the 7th day of April, 2026, by and between Town Square Development Group LLC, a Wyoming limited liability company (“Licensor”), and City of Redlands, California, a municipal corporation organized and existing under the laws of the state of California (“Licensee”). Licensor and Licensee may be referred to individually as a "Party" or collectively as the "Parties."
Recitals
A. WHEREAS Licensor is the owner of those certain parcels having APNs 0171053030000, 0171251060000, 0171251070000, 0171251080000, 017125090000 and 0171251100000 at 101 W.

Redlands Boulevard and the corner of W. Citrus Avenue & Eureka Street in Redlands, California, (collectively “the Property”); and
B. WHEREAS, Licensee has requested that Licensor grant to Licensee the right to use approximately 520 parking spaces (“Parking Spaces”) for the provision of public parking upon the Property as further identified in the attached Exhibit A; and C. WHEREAS, Licensee and Licensor entered into a short-term license agreement for the Parking Spaces, dated on or about February 23, 2026 (the "Short-Term License"), and this Agreement is intended to supersede and extinguish the Short-Term License; and, D. WHEREAS, Licensor shall agree to grant Licensee permission to use a portion of the Property subject to the terms and conditions of this Agreement.

NOW, THEREFORE, in consideration of the premises and the mutual covenants and obligations of the parties set forth herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, it is mutually agreed as follows:

Operative Provisions

1. License Grant:
(a) Licensor hereby grants to Licensee and Licensee hereby accepts the grant from Licensor of a temporary, revocable and non-exclusive license to access that portion of the Property as identified in the attached Exhibit A and incorporated herein by reference (“License Area”) for the sole purpose of the temporary parking of passenger motor vehicles by Licensee and the public (“Permitted Use”) and for no other purpose whatsoever subject to the terms and conditions herein. Neither Licensee nor Licensee’s invitees or guests shall park in any parking spaces that are marked reserved or otherwise designated for the exclusive use of Licensor or third parties – this restriction shall include, but is not limited to, that portion of Exhibit A which is identified in blue as Licensor’s responsibility. (b) Licensor reserves the right, at all times, to determine the development of the building(s) which the License Area surrounds (including the affiliated parking facilities) and shall have exclusive control and management thereof. Licensor shall have the right to close a portion of the License Area as necessary, at Licensor’s sole discretion, for the development of the Property as a whole. Licensee acknowledges and accepts that concurrent with this Agreement, Licensor intends to demolish the existing structures on the Property and develop a new plan which is likely to temporarily impact a portion of the License Area. Notwithstanding the foregoing, prior to closing or otherwise restricting Licensee's access to the License Area, Licensor shall (1) provide Licensee with not less than ten (10) days written notice with the number of days for the closure, and (2) reimburse Licensee for an amount of each Monthly Fee, as defined below, for each day of a closure that results in reduction of parking spaces, based upon the foregoing: For each month when a closure is in effect, the daily reimbursement amount of $2.00 per space shall be multiplied by the number of days each space is closed or restricted to Licensee. The foregoing notwithstanding, under no circumstance shall Licensor pay or reimburse Licensee pursuant to this paragraph any amount greater than the Monthly Fee as defined below. (c) This Agreement shall be effective on the date set forth above, April 23, 2026 (the "Effective Date"); provided, however, that if either Party gives written notice prior to the Effective Date of an intent to cancel this Agreement (a "Cancellation Notice"), then this Agreement shall not go into effect and shall be deemed cancelled. In the event of a Cancellation Notice, the Short-Term License shall remain in effect unless and until it is terminated in accordance with the provisions set forth therein.

2. Non-Exclusive Nature of License. The license granted herein is subject to existing rights, leases, and/or encumbrances over the Property and shall only burden the Parking Area. Licensor specifically reserves the right, from time to time, to grant other licenses, easements, rights and dedications 2 I:\cmo\Agreements\Town Square Development Long Parking Agreement FY2526-146.docx that Licensor deems necessary or desirable, and to cause the recordation of parcel maps, easement agreements, and covenants, conditions and restrictions over the Parking Area and the Property.

3. Condition of the Parking Area. Licensee acknowledges that it has inspected the Parking Area in its present condition, including without limitation, all existing environmental conditions.

Licensee accepts the Parking Area “as is” as suitable for the purposes for which the Parking Area is licensed and assumes all risk with respect to all present conditions of the Parking Area, whether patent or latent, including, without limitation, all existing environmental conditions.

4. License Period. This Agreement shall commence upon the termination of the Short-Term License and expire on April 7, 2029 (“License Period”), provided, however, that Licensee shall have the right to terminate this Agreement with seven (7) days' written notice. Upon the date of termination, the Licensee shall be entitled to reimbursement from Licensor a pro rata amount of the Monthly Fee, determined as follows: the daily amount of the Monthly Fee ($29,084) shall be multiplied by the number of days from the date of termination to the end of the then current month. In the event Licensee remains in possession of the Licensed Area at expiration of the License Period, unless notice of termination has been provided by either Party, this Agreement shall continue on a month-to-month basis until terminated by either Party upon thirty (30) days’ prior written notice to the other Party.

5. Consideration: As consideration for Licensee’s use of the License Area, Licensee shall pay to Licensor a monthly fee (the “Monthly Fee”) in the amount of $29,084. The Monthly Fee shall be due and payable within ten (10) days of execution of this Agreement and shall be payable without prior demand or notice therefore, and without any deduction, recoupment, set off or counterclaim.

The Monthly Fee shall be electronically paid to Licensor by Licensee when due, without deduction or offset, in lawful currency of the United States, using bank information separately provided by Licensor to Licensee, in writing, or as otherwise determined by an agreement of the Parties.

While electronic payment is required, in the event of any banking complications with Licensee’s banking system that causes a delay, a check shall be accepted if mailed to:

Town Square Development Group LLC
P.O. Box 7538
Redlands, CA 92375-0538

6. Default: If Licensee shall fail to timely pay the Monthly Fee when due, or shall otherwise fail to observe or perform any other terms or condition of this Agreement (and such failure shall remain uncured for ten (10) business days after written notice from Licensor to Licensee), Licensor shall have the right to terminate this Agreement, and/or pursue any other rights or remedies available at law or in equity. In the event of a breach by Licensor, Licensee shall have the right to any and all rights or remedies available at law or in equity.

7. Indemnification: Commencing on the Effective Date, Licensee shall indemnify, defend, and hold Licensor, its members, shareholders, managers, directors, officers, and affiliated entities (“Indemnified Parties”) harmless from any and all claims, actions, liens, demands, expenses and judgments for loss, damage or injury to property or persons including reasonable attorneys’ fees and costs resulting or arising by reason of Licensee, its employees, agents, invitees, customers, or guests, occurring in or about the License Area or elsewhere at the Property that is caused by or in connection with any violation of this Agreement or use of the Parking Spaces, or any other negligent act or omission of, Licensee or any of its agents, employees or contractors including, but not limited to, any claims for violations against the Americans with Disabilities Act (“ADA”), except to the extent caused by Licensor's negligence or willful misconduct. Licensee agrees to expressly release the Indemnified Parties from and against any and all claims for damage to property or injury to persons except to the extent caused by Licensor’s negligence or willful misconduct.

8. Licensee’s Obligations: Licensee shall be responsible for each of the following during the License Period:
i. all routine janitorial and cleaning servicing of the License Area including, but not limited to the following: emptying public trash cans, trash and debris removal, graffiti abatement, and regular cleaning of the parking lot; ii. maintenance & graffiti management of the parking lot and all structures that are on the Licensed Area;
iii. security services covering the License Area; and,
iv. obtaining its own insurance, or self-insurance, based on Licensee's determination of appropriate insurance coverage. If the City obtains insurance covering a loss from this Agreement, then to the extent available, the City shall name Licensor as an additional insured.
3 I:\cmo\Agreements\Town Square Development Long Parking Agreement FY2526-146.docx

9. Licensor’s Obligations: Licensor shall be responsible for each of the following during the License Period:
i. landscaping at the Property as applicable;
ii. any applicable utilities to the License Area;
iii. any structural repairs, capital improvements, replacement of improvements, resurfacing, rehabilitation, or other non-routine or capital work; iv. solely the following two upgrades as depicted in the attached Exhibit B which is hereby incorporated by reference:
a. installation of a new concrete curb ramp
b. installation of path to sidewalk
Notwithstanding the obligations herein, Licensee hereby takes possession of the License Area AS-IS with no further duties or obligations from Licensor.

10. Notices: Unless otherwise provided herein, any notice, correspondence or payment, or other communication required or permitted to be given hereunder shall be in writing, and shall be considered effective upon delivery. All such notices will be addressed as set forth below.

To Licensor: Town Square Development LLC
Attn: Veronica Burgess
P.O. Box 8053
Redlands, CA 92375
909-307-3103
To Licensee: City of Redlands
Attn: City Clerk
35 Cajon Street
Redlands, CA 92374

11. Restoration of License Area: Licensee shall promptly restore to Licensor’s satisfaction and shall be solely responsible for any damage to the Property directly, or indirectly, resulting from Licensee’s use under this Agreement, but excluding reasonable wear and tear or improvements to the License Area authorized under this Agreement.

12. Transfer of Rights: The rights granted herein are limited to Licensee and shall not be transferred without the express written consent of Licensor, which consent may be withheld in Licensor’s sole and absolute discretion.

13. Authority: Licensee hereby represents and warrants Licensee has the full right and authority to enter into this Agreement and the person(s) signing this Agreement on behalf of Licensee is authorized to do so.

14. Agreement Subject to Disclosure Required by Law: This Agreement is subject disclosure as required by law, including but not limited to requirements of the California Public Records Act (Cal.

Gov. Code 7920.000 et seq.).

15. Acknowledgement of License: The parties recognize that this merely confers a privilege to Licensee to access the Property. Licensor retains superior rights to the Property including, but not limited to, all rights not expressly granted to Licensee.

16. Entire Agreement: This Agreement comprises the entire agreement and understanding of the parties, and all prior negotiations, correspondence, proposals, verbal understandings and other prior documents are superseded and hereby merged into this Agreement, which shall not be amended or modified except by a formal written instrument executed by the parties hereto.

17. Termination of Short-Term License: Upon the Effective Date of this Agreement, the parties agree that the Short-Term License shall terminate and the parties rights and obligations with respect to the Licensed Area shall be governed by this Agreement; provided, however, that termination of the Short-Term License shall not extinguish any rights or obligations that incurred under the Short-Term License.
[SIGNATURES ON FOLLOWING PAGE]
4 I:\cmo\Agreements\Town Square Development Long Parking Agreement FY2526-146.docx IN WITNESS WHEREOF, the parties hereto have executed this Agreement to be effective on the latest date indicated below.

LICENSOR:

Town Square Development Group LLC,
a Wyoming limited liability company
BY ITS MANAGER:

JUDSON & BROWN, LLC,
a Nevada limited liability company
By:

Name: Lance Lenhert
Title: Manager
LICENSEE:

CITY OF REDLANDS
By:

Name:

Title:
5 I:\cmo\Agreements\Town Square Development Long Parking Agreement FY2526-146.docx

EXHIBIT A
License Area
6 I:\cmo\Agreements\Town Square Development Long Parking Agreement FY2526-146.docx

EXHIBIT B
Licensor’s sole responsibilities
City Council AGENDA ITEM NO. K6.

DATE: April 7, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of a First Amendment to the Professional Services Agreement with Eurofins Eaton Analytical, now Eurofins Drinking Water and Wastewater West, LLC to increase the compensation amount by $80,000 for the First Extended Term, increasing the total compensation to a not to exceed amount of $440,000, and authorize an additional appropriation in the amount of $40,000 from the Water Fund and $40,000 from the Wastewater Fund (Municipal Utilities and Engineering Director Heredia)
MOTION:

If the City Council determines that the staff recommendation is appropriate, the following motion is provided:

I move that the City Council approve a First Amendment to the Professional Services Agreement with Eurofins Eaton Analytical, now Eurofins Drinking Water and Wastewater West, LLC, to increase the compensation amount by $80,000 for the first extended term, and authorize an additional appropriation in the amount of $40,000 from the Water Fund and $40,000 from the Wastewater Fund.

RECOMMENDATION:

Staff recommends that the City Council approve the First Amendment to the Professional Services Agreement with Eurofins Eaton Analytical, now Eurofins Drinking Water and Wastewater West, LLC, to increase the compensation amount by $80,000 for the first extended term and authorize an additional appropriation in the amount of $40,000 from the Water Fund and $40,000 from the Wastewater Fund.

DISCUSSION:

In June 2024, the City Council approved a Professional Services Agreement to provide subcontracted laboratory analysis services on an as-needed basis with Eurofins Eaton Analytical, now operating as Eurofins Drinking Water and Wastewater West, LLC. The Agreement established an initial one-year term with a not-to-exceed amount of $120,000, along with two optional one-year extensions, each with a not-to-exceed amount of $120,000, for a total potential Agreement value of $360,000. The scope of work includes laboratory sample analysis in accordance with applicable regulatory requirements and remains unchanged under the proposed amendment.

During the first extended term of the Agreement, the allocated funds were fully expended due to increased monitoring requirements resulting from a shortage of experienced staff and intermittent failures of analytical instruments. These circumstances have increased the number of samples requiring subcontracted analysis to ensure timely processing and continued compliance with regulatory standards, resulting in expenditures exceeding the original funding projections.

The proposed First Amendment would increase the not-to-exceed amount for the first extended term by $80,000, raising the Fiscal Year 2025/26 limit to $200,000. This adjustment would increase the total potential compensation under the full term of the Agreement to a not-to-exceed amount of $440,000.

ALTERNATIVES:

City Council may deny the staff recommendation and provide alternative direction to staff.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

Ray Casey, Municipal Utilities & Engineering Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Ray Casey, Municipal Utilities & Engineering Director
PREPARED BY:

Wilfresha Adweya, Laboratory Manager

FISCAL IMPACT
Fiscal Year: FY 2025/26
Revenue Generating: No
Amount: $80,000
Budgeted Y/N: No
Account No: 501900 and 521900
Additional Appropriation Required: Yes
Discussion:

An additional appropriation of $40,000 from the Water Fund (501) and $40,000 from the Wastewater Fund (521) for FY 2025/26 is required it fund this amendment. Sufficient cash balances exist in each fund to support this request.

Attachments
A_1st_Amendment_Eurofins.pdf
B_Additional_Appropriation_Form.pdf
C_Executed_Agreement_with_Eurofins.pdf
1 I:\cmo\Agreements\First Amendment Eurofins.FY2526-135.bm.03.20.26.docx

FIRST AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES This First amendment (“First Amendment”) to the agreement for Laboratory Services (“Agreement”), dated 2nd day of July, 2024, by and between the City of Redlands, a municipal corporation and a general law city (“City”), and Eurofins Eaton Analytical, LLC, a Delaware limited liability company, now Eurofins Drinking Water and Wastewater, LLC (“Consultant”), is made and entered into this 7th day of April, 2026.

RECITALS
WHEREAS, Consultant amended its name from Eurofins Eaton Analytical, LLC to “Eurofins Drinking Water and Wastewater, LLC,” effective 2nd day of February, 2026.

WHEREAS, it is the desire of the City and Consultant to amend their existing Agreement, specifically to increase the not-to-exceed compensation by Eighty Thousand Dollars ($80,000) for FY 2025/26 for increased frequency of testing.

NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledged City and Consultant agree as follows:

AGREEMENT
The Agreement is hereby amended to change the name of Consultant from Eurofins Eaton Analytical, LLC to “Eurofins Drinking Water and Wastewater West, LLC” and said name shall be changed accordingly wherever it appears in the Agreement.

Section 1. Article 5 of the Agreement, entitled “Payments to Consultant,” is hereby amended to read as follows:

5.1 The compensation for Consultant’s performance of the Services shall not exceed the amount of One Hundred Twenty Thousand Dollars ($120,000) for the Services provided during the Initial Term. Should this Agreement be extended, the compensation for Consultant’s performance for the services shall not exceed the amount of Two Hundred Thousand Dollars ($200,000) for the first Extended Term; and One Hundred Twenty Thousand Dollars ($120,000) for the Second Extended Term, bringing the total possible amount of compensation to a not-to-exceed amount of Four Hundred Forty Thousand Dollars ($440,000). For the Initial Term and Extended Term, City shall pay Consultant on a time and materials basis up to the not to not-to-exceed amount in accordance with the rates specified in Exhibit “B,” titled “Price and Fee Bid,” which is attached hereto and incorporated herein by this reference.

5.2. Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.
2 I:\cmo\Agreements\First Amendment Eurofins.FY2526-135.bm.03.20.26.docx

5.3. Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY: CONSULTANT:

City Clerk Caroline Sangari, Business Unit Manager
City of Redlands Eurofins Drinking Water and Wastewater West, LLC 35 Cajon Street 941 Corporate Center Drive
P.O. Box 3005 (mailing) Pomona, CA, 91768
Redlands, CA, 092373 [email protected] [email protected] Phone: (626) 827-9817
Phone: (909) 798-7531 Phone: (866) 988-3757
Section 2. All other provisions of the Agreement shall remain unchanged by this First Amendment and in effect.

IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective as of April 7, 2026.

CITY OF REDLANDS EUROFINS DRINKING WATER AND

WASTEWATER WEST, LLC

By: __________________________ By: ________________________________ Mario Saucedo, Mayor Caroline Sangari, Business Unit Manager ATTEST:
_____________________________
Jeanne Donaldson, City Clerk
3 I:\cmo\Agreements\First Amendment Eurofins.FY2526-135.bm.03.20.26.docx EXHIBIT "B"

PRICE AND FEE BID
ITEM
NO.

EST.

QTY

DRINKING WATER TEST METHOD UNIT
PRICE
*EXTENDED
PRICE
(QTY X UNIT
PRICE)
1 1 Total Alkalinity SM2320B $12.00 $12.00
2 1 Apparent Color SM 2120B $10.00 $10.00
3 1 Asbestos EPA 100.2 $250.00 $250.00
4 1 Carbamates EPA 531.1 $65.00 $65.00
5 1 Chloride EPA 300.0 $12.00 $12.00
6 1 Chlorinated Acid
Herbicides by GC-ECD EPA 515.4 $90.00 $90.00
7 1
Coliform,
Presence/Absence by
Colilert
SM 9223B $15.00 $15.00
8 1 Cyanide (Free) SM 4500-CN G $30.00 $30.00
9 1 Dioxin EPA 1613 $225.00 $225.00
10 1 Diquat and Paraquat EPA 549 $100.00 $100.00
11 80 EDB and DBCP by GCECD
EPA 504.1 or EPA
524.2 $60.00 $4,800
12 1 Endothall by GC-MS EPA 548.1 $75.00 $75.00
13 1 Fluoride EPA 300.0 $20.00 $20.00
14 1 General Minerals See Appendix A $150.00 $150.00
15 700 General Physicals See Appendix B $25.00 $17,500
16 20 Glyphosate by HPLC EPA 547 $75.00 $1,500.00
17 50 Gross Alpha by Coprecipitation SM 7110C $65.00 $3,250.00 4 I:\cmo\Agreements\First Amendment Eurofins.FY2526-135.bm.03.20.26.docx 18 100 Haloacetic Acids SM6251B $70.00 $7,000.00
19 50 Hexavalent Chromium (20
ppt MRL)
EPA 218.7 $45.00 $2,250.00
20 1 Inorganics See Appendix C $160.00 $160.00
21 1 Langelier’s Saturation
Index (see AppendixLangelier Saturation
Index)
SM 2330B(no add'I
cost for calc. if all
required elements
requested
$5.00 $5.00
22 30 Lead and Copper EPA 200.8 $25.00 $750.00
23 1 MPN ( TOTAL & Fecal
Coliform)
SM9221B,C,E $20.00 $20.00
24 1 MPN(Total Coliform &
E.coli 10test tube)
SM9223B $20.00 $20.00
25 1 Mercury EPA 245.1 $25.00 $25.00
26 25 Metals by ICP Aluminum,
Barium, Boron, Calcium,
Copper, Iron, Magnesium,
Manganese, Potassium,
Silica, Silver, Sodium,
Zinc (per element)
EPA 200.7 $12.00 $300.00
27 25 Metals by ICPMS
Antimony, Arsenic,
Beryllium, Cadmium,
Chromium, Cobalt,
Copper, Iron, Lead,
Manganese, Mercury,
Nickel, Silver, Selenium,
Thallium, Uranium, and
Zinc (per element)
EPA 200.8 $12.00 $300.00
28 20 Nitrate as N EPA 300.0 $15.00 $15.00
29 1 Nitrite as N EPA 300.0 $15.00 $15.00
30 1 Odor (TON) EPA 140.1M $10.00 $10.00
31 1 Organohalide Pesticides
and PCBs
EPA 505 or EPA
508.1
$75.00 $75.00
5 I:\cmo\Agreements\First Amendment Eurofins.FY2526-135.bm.03.20.26.docx 32 20 Perchlorate (1.0 ppb
MRL)
EPA 331 $75.00 $1500.00
33 50 pH SM 4500-H+B $10.00 $10.00
34 25 Rad226-228 RA 226GA RA
228GA
$175.00 $4,375.00
35 1 Semi-Volatiles Organics
by GC-MS
EPA 525.3 $100.00 $100.00
36 1 Specific Conductance SM 2510B $12.00 $12.00
37 1 Sulfate EPA 300.0 $15.00 $15.00
38 1 Surfactants SM 5540C $30.00 $30.00
39 25 Title-22 (Full) See Appendix D $1,800.00 $45,000.00 40 50 1,2,3-Trichloropropane
(TCP)
EPA 524 $60.00 $3,000.00
41 25 Total Dissolved Solid
(TDS)
SM 2540C $15.00 $375.00
42 25 Total Hardness SM 2340C $12.00 $300.00
43 20 Total Organic Carbon SM 5310B $35.00 $700.00
44 50 Trihalomethanes EPA 524 $50.00 $2,500.00
45 10 Turbidity EPA 180.1 $12.00 $120.00
46 20 Volatile Organics EPA 524 $75.00 $1,500.00
47 1 Water Suitability Ratio SM 9020 $350.00 $350.00
DRINKING WATER SUBTOTAL $4,614.00 $99,221.00
ITEM
NO.

EST.

QTY WASTEWATER TEST METHOD UNIT PRICE
*EXTENDED
PRICE
(QTY X UNIT
PRICE)
48 25 Anions (Cl, F, NO2-
N,NO3-N,SO4 &PO4-P)
EPA-300 $65.00 $1625.00
49 20 Antimony EPA 7062, EPA
200.5, EPA 200.7,
EPA 200.8, EPA
$18.00 $360.00
6 I:\cmo\Agreements\First Amendment Eurofins.FY2526-135.bm.03.20.26.docx 200.9, SM 3111B
OR SM 3113B
50 20 Ammonia SM 4500 NH-D $35.00 $700.00
51 1 Biochemical Oxygen
Demand (BOD)
SM 5210 $40.00 $40.00
52 1 Chemical Oxygen
Demand (COD)
HACH 8000 or SM
5220 B,C or D or
EPA 410.4
$25.00 $25.00
53 20 Chloride EPA 300.0 $23.00 $23.00
54 20 Fluoride EPA 300.0 $15.00 $300.00
55 10 Hexavalent Chromium (20
ppt MRL)
EPA 218.6 $60.00 $600.00
56 10 Mercury EPA 245.1 $25.00 $250.00
57 1 MPN(Total & Fecal
coliform)
SM9221B,C,E $30.00 $30.00
58 10 Metals by ICP Sodium and
Boron (per element)
EPA 200.7 $18.00 $180.00
59 75 Metals by ICPMS Sodium
and Boron (per element)
EPA 200.8 $18.00 $180.00
60 10 Metals by ICP Arsenic,
Barium, Cadmium, Cobalt,
Copper, Chromium Total,
Iron, Lead, Manganese,
Mercury, Selenium, Silver,
Sodium, Boron, Nickel,
Zinc, Chromium VI as a
package
EPA 200.7 $175.00 $1,750.00
61 5 Metals by ICPMS Arsenic,
Barium, Cadmium, Cobalt,
Copper, Chromium Total,
Iron, Lead, Manganese,
Mercury, Selenium, Silver,
Sodium, Boron, Nickel,
Zinc, Chromium VI as a
package
EPA 200.8 $175.00 $875.00
7 I:\cmo\Agreements\First Amendment Eurofins.FY2526-135.bm.03.20.26.docx 62 20 Nitrate as N EPA 300.0 $25.00 $500.00
63 20 Nitrite as N EPA 300.0 $25.00 $500.00
64 20 Orthophosphate as P EPA 300.0 $15.00 $300.00
65 15 Phenolic Compounds EPA 420.4 $40.00 $600.00
66 15 Silica EPA 200.7 $18.00 $270.00
67 1 Strontium by ICPMS EPA 200.8 $18.00 $18.00
68 25 Sulfate EPA 300.0 $30.00 $750.00
69 10 Cyanide Free SM4500CNF $30.00 $300.00
70 10 Cyanide Total EPA 335.4 $35.00 $350.00
71 20 Total Alkalinity SM2320B $20.00 $400.00
72 25 Total Dissolved Solid SM2540C $20.00 $500.00
73 5 Total Hardness SM 2340C $20.00 $100.00
74 1 Total Kjeldahl Nitrogen EPA 351.2 $30.00 $30.00
75 50 Total Organic Carbon SM 5310B $33.00 $1650.00
76 20 Total Suspended Solids SM 2540D $15.00 $300.00
77 30 Turbidity SM 2130B or EPA
180.1
$15.00 $450.00
78 5 Volatile Organic
Compounds
EPA 624.1 $85.00 $425.00
WASTEWATER SUBTOTAL $1,196.00 $14,818.00
ITEM
NO.

EST.

QTY

SLUDGE (ACCORDING
TO METHODS IN SW846, EXCEPT TOTAL

COLIFORM)

TEST METHOD UNIT
PRICE
*EXTENDED
PRICE
(QTY X UNIT
PRICE)
79 8 Ammonia as N EPA 350.1 $30.00 $240.00
80 1 Dioxin/Dibenzofurans EPA 1613B $600.00 $600.00
8 I:\cmo\Agreements\First Amendment Eurofins.FY2526-135.bm.03.20.26.docx 81 8 Hexavalent Chromium (20
ppt MRL)
EPA 7196 $35.00 $280.00
82 8 Mercury EPA 7471A $36.00 $288.00
83 8 Metals by ICPMS
Antimony, Arsenic,
Barium, Beryllium,
Cadmium, Total
Chromium, Cobalt,
Copper, Lead,
Molybdenum, Nickel,
Selenium, Silver,
Thallium, Vanadium, and
Zinc (per element)
EPA 6020 or EPA
SW846 Series
$18.00 $144.00
84 8 Nitrate as N EPA 9056 $25.00 $200.00
85 8 Paint Filter Test EPA 9095 $25.00 $160.00
86 8 Percent Solids SM 2540B $20.00 $160.00
87 2 Organochlorine Pesticides
and PCBs
EPA 8082 $125.00 $250.00
88 8 Total Kjeldahl Nitrogen EPA 351.2 $30.00 $240.00
89 2 Toxicity Characteristics
Leaching Procedure –
Arsenic, Barium,
Cadmium, Chromium
(total), lead, mercury
(total), selenium, and
silver.

EPA Method 1311
or EPA 6020
$130.00 $260.00
Sludge SUBTOTAL $1,069.00 $2,822.00
ITEM
NO.

EST.QT

Y SSO SAMPLING (SSMP) TEST METHOD UNIT PRICE
*EXTENDED
PRICE
(QTY X UNIT
PRICE)
90 1 Total Coliforms and E.
coli
Quantitray $30.00 $30.00
SM9223 B
91 1 Ammonia, (Total) SM4500 NH3N $15.00 $15.00
9 I:\cmo\Agreements\First Amendment Eurofins.FY2526-135.bm.03.20.26.docx SSO Sampling SUBTOTAL $45.00 $45.00
ITEM
NO.

EST.QT
Y

INDUSTRIAL

MONITORING

AND TRUNK-LINE

MONITORING

TEST METHOD UNIT
PRICE
*EXTENDED
PRICE
(QTY X UNIT
PRICE)
92 1 Aluminum EPA200.7 or
EPA200.8
$9.60 $9.60
93 1 Ammonia EPA 350.1 or SM
4500 NH-D
$18.00 $18.00
94 1 Arsenic EPA200.7 or
EPA200.8
$9.60 $9.60
95 1 Barium EPA200.7 or
EPA200.8
$9.60 $9.60
96 1 Biochemical Oxygen
Demand (BOD)
SM 5210 $48.00 $48.00
97 1 Boron EPA200.7 or
EPA200.8
$9.60 $9.60
98 1 Cadmium EPA200.7 or
EPA200.8
$9.60 $9.60
99 1 Chemical Oxygen
Demand
EPA approved
method
$24.00 $24.00
100 1 Chloride EPA 300.0 $9.60 $9.60
101 1 Chromium (Total) EPA200.7 or
EPA200.8
$9.60 $9.60
102 1 Color SM 2120B $8.00 $8.00
103 1 Copper EPA200.7 or
EPA200.8
$9.60 $9.60
104 1 Cyanide SM4500-CN C,D,E $30.00 $30.00
105 1 Fluoride EPA 300.0 $9.60 $9.60
106 1 Total Hardness SM 2340C $19.20 $19.20
107 1 MBAS (Methylene Blue
Active Substances)
EPA 425.1 $30.00 $30.00
10 I:\cmo\Agreements\First Amendment Eurofins.FY2526-135.bm.03.20.26.docx 108 1 Magnesium SM4500 NH3H $9.60 $9.60
109 1 Iron EPA200.7 or
EPA200.8
$9.60 $9.60
110 1 Lead EPA200.7 or
EPA200.8
$9.60 $9.60
111 1 Manganese EPA200.7 or
EPA200.8
$9.60 $9.60
112 1 Mercury EPA 200.8 $19.20 $19.20
113 1 Nickle EPA200.7 or
EPA200.8
$9.60 $9.60
114 1 Oil & Grease EPA 1664A $66.00 $66.00
115 1 Selenium EPA200.7 or
EPA200.8
$9.60 $9.60
116 1 Silica EPA200.7 or
EPA200.8
$9.60 $9.60
117 1 Silver EPA200.7 or
EPA200.8
$9.60 $9.60
118 1 Sodium EPA200.7 or
EPA200.8
$9.60 $9.60
119 1 Sulfate EPA 300.0 $9.60 $9.60
120 1 Total Dissolved Solids SM2540C $15.00 $15.00
121 1 Total Suspended Solids SM2540B $18.00 $18.00
122 1 Zinc EPA200.7 or
EPA200.8
$9.60 $9.60
123 1 Items 92-123 as a package Method indicated
in items 92-123
$600.00 $600.00
INDUSTRIAL TRUNK LINE MONITORING SUBTOTAL $1,265.00 $1,265.00 ITEM
NO.

EST.QT

Y STORMWATER-WWTP TEST METHOD UNIT PRICE
*EXTENDED
PRICE
(QTY X UNIT
PRICE)
124 1 Enterococci SM9230B $60.00 $60.000
11 I:\cmo\Agreements\First Amendment Eurofins.FY2526-135.bm.03.20.26.docx 125 1 E. coli SM9221F $30.00 $30.00
126 1 Iron (Total) EPA200.7 or
EPA200.8
$18.00 $18.00
127 1 Cadmium (Total) EPA200.7 or
EPA200.8
$18.00 $18.00
128 1 Copper (Total) EPA200.7 or
EPA200.8
$18.00 $18.00
129 1 Lead (Total) EPA200.7 or
EPA200.8
$18.00 $18.00
130 1 Total Suspended Solids
(TSS)
SM2540B $15.00 $15.00
131 1 Oil & Grease EPA 1664A $60.00 $60.00
132 10 Items 124-131 as a
package
Method indicated
in items 124-131
$200.00 $2,000.00
STORMWATER - WWTP SUBTOTAL $414.80 $2,281.40
This contract does not constitute an obligation for the City to purchase the quantities indicated herein. The quantities are estimates and are based on the most accurate information available. The purpose of this contract is to establish prices for the commodities or services required, in the event that the City needs to purchase such commodities or services. The needs of the City shall govern the amount to be purchased, and the City reserves the right to purchase quantities in excess of the estimates, in shortfall of the estimates, or not to purchase any quantities at all. The contractor shall offer the best government pricing for test method that are not included in the price list.

DATE OF REQUEST:

An additional appropriation is hereby requested as follows:

Department:

JUSTIFICATION:

Requested By:

Recommended By Finance Director: Recommended:

Yes No Signed
Comments: Approved by City Council:

Date:

Signed:

City Clerk
REVENUE APPROPRIATION INCREASE (if applicable)
EXPENDITURE APPROPRIATION INCREASE (if applicable)
$ -
$ -
TRANSACTION NO:

ACCOUNTING PERIOD:

Account Description Orgkey Object Code Job Ledger (If
applicable) Amount
Job Ledger (If
applicable) Account Description Orgkey Object Code Amount Department Head
City Manager

CITY OF REDLANDS

REQUEST FOR ADDITIONAL APPROPRIATION

FINANCE USE ONLY

Page 1 of 1 ends

City Council AGENDA ITEM NO. K7.

DATE: April 7, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of a Public Works Construction Contract with R&J Construction, LLC., for the Wastewater Treatment Plant (WWTP) Hillside Stabilization and Stairway Improvements Project for an amount not to exceed $449,236, and determination that the Project is categorically exempt from environmental review pursuant to Section 15304 of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Heredia) MOTION:

If the City Council determines that staff recommendation is appropriate, the following motions are provided:

1. I move that the City Council determine that approval of a Public Works Construction Contract with R&J Construction, LLC., for the Wastewater Treatment Plant (WWTP) Hillside Stabilization and Stairway Improvements Project is categorically exempt from environmental review pursuant to Section 15304 of the State's guidelines implementing the California Environmental Quality Act; and

2. I move that the City Council approve the Wastewater Treatment Plant (WWTP) Hillside Stabilization and Stairway Improvements Project plans and specifications, and award a Public Works Construction Contract to R&J Construction, LLC., for an amount not-to-exceed $449,236.

RECOMMENDATION:

Staff recommends City Council determine approval of a Public Works Construction Contract with R&J Construction, LLC., for the WWTP Hillside Stabilization and Stairway Improvements Project is categorically exempt from environmental review pursuant to Section 15304 of the State's guidelines implementing the California Environmental Quality Act. Staff further recommends City Council approve the WWTP Hillside Stabilization and Stairway Improvements Project plans and specifications, and award a Public Works Construction Contract to R&J Construction, LLC., for an amount not-to-exceed $449,236.

DISCUSSION:

The City of Redlands’ Wastewater Treatment Plant (WWTP) includes hillside and slope areas that have experienced progressive erosion, creating sediment runoff issues and impacting access routes for operational personnel. To address these concerns, City staff asked the City's on-call engineering service consultant, Hicks and Hartwick, In., to assess site conditions, develop conceptual alternatives, and deliver the final design, plans, and specifications for slope stabilization and access improvements.

The proposed improvements consist of constructing retaining walls of varying heights, a v-ditch, v-drains, a u-ditch, grated inlets, a concrete block slough wall and a reinforced concrete stairway. Landscaping and irrigation improvements will also be incorporated to improve slope stability, control erosion and integrate the improvements into the surrounding environment. This project will provide long-term slope stability, protect nearby infrastructure and improve access for wastewater personnel. The improvements are consistent with industry standards and will reduce future maintenance while enhancing the overall functionality and aesthetics of the WWTP site.

In July 2025, the consultant finalized the plans and specifications, and Municipal Utilities & Engineering Department (MUED) staff advertised the project for construction. In August 2025, the City Clerk’s Office received and publicly opened twelve (12) bids. In October 2025, the City Council approved a Public Works Construction Contract with Demo Leaders, Inc. However, following issuance of the Notice of Award, the contractor became non-responsive and later informed the City that, due to unforeseen circumstances, they were unable to execute the Contract. The second-lowest bidder was determined to be non-responsive due to significant errors in their bid. The remaining bids exceeded both the Engineer’s Estimate and the available project budget. Staff therefore recommended, and the City Council approved, termination of the Public Works Contract with Demo Leaders, Inc. and rejection of all bids.

In January 2026, staff refined the plans and specifications to address prior concerns and re-advertised the Project.

On February 12, 2026, the City Clerk’s Office received and publicly opened the following eight (8) bids:

BID OPENING REPORT SUMMARY

BIDDER BID AMOUNT

1. R&J Construction LLC., Mentone, CA *$449,236.00

2. Camp Constructors, Inc., Temecula, CA $467,990.00

3. Orangblue General Contractors, Laguna Hills, CA *$622,792.00

4. Three Peaks Corporation, Calimesa, CA $647,439.50

5. No Limit Construction, Hesperia, CA $670,000.00

6. Gentry General Engineering, Inc., Colton, CA *$742,251.00

7. Urban Habitat, Palm Desert, CA $750,204.00

8. Roadway Engineering and Construction Corp., Perris, CA $764,948.00 *An arithmetic error was discovered in the bid proposal. The total bid amount was corrected and highlighted in the attached bid analysis, but it did not affect the ranking.

MUED staff reviewed each bid and determined that R&J Construction, LLC., is the lowest responsive and responsible bidder. Therefore, staff recommends City Council approval of a Public Works Construction Contract with R&J Construction, LLC., for an amount not-to-exceed $449,236. If approved, it is anticipated that the project will be completed within sixty (60) working days after a Notice to Proceed is issued.

This project is categorically exempt from environmental review pursuant to Section 15304 of the State's guidelines implementing the California Environmental Quality Act (CEQA) as the project involves negligible or no expansion of capacity.

ALTERNATIVES:

City Council may reject the staff recommendation and provide alternate direction.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

Monica Heredia, Ray Casey, Municipal Utilities & Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Ray Casey, Municipal Utilities & Engineering Director
Goutam K. Dobey, City Engineer
PREPARED BY:

Gerard Nepomuceno, Senior Civil Engineer

FISCAL IMPACT
Fiscal Year: FY 25/26
Revenue Generating: No
Budgeted Y/N: Yes
Account No.: 521910
Additional Appropriation Required: No
Discussion:

There is no fiscal impact associated with this action. The cost for this project is included in the FY 25/26 MUED Budget.

Attachments
A_RJ_Construction_Public_Work_Contract.pdf
C_Bid_Analysis.pdf
D_Site_Map.pdf
Project_Plans.pdf
Project_Specifications.pdf
B_Bid_Report_-_WWTP_Hillside_Stabilization_and_Stairway_Improvement.pdf 1 I:\cmo\Agreements\Public Work Construction Contract w R&J Construction.FY2526-137.bm.03.20.2026.doc

PUBLIC WORK CONSTRUCTION CONTRACT
This Public Work Construction contract (“Contract”) is made and entered into this 7th day of April, 2026, by and between the City of Redlands, a municipal corporation, organized and existing under the laws of the State of California (hereinafter “City”), and R&J Construction, LLC., (hereinafter "Contractor"). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.”
In consideration of the mutual promises contained herein, City and Contractor agree as follows:

1. SCOPE OF WORK: Contractor shall furnish all materials and will perform all of the work for the following: Wastewater Treatment Plant (“WWTP”) Hillside Stabilization and Stairway Improvements Project, Project No. 521038, complete all items as required by the Contract Documents (as herein defined) and Specifications for City’s WWTP Hillside Stabilization and Stairway Improvements Project, Project No. 521038 (the “Work”).

2. CONTRACT SUM: City shall pay Contractor the sum of Four Hundred Forty-Nine Thousand Two Hundred Thirty-Six dollars ($449,236), as consideration for its performance of the Work in accordance with the terms and conditions set forth in the Contract Documents. Pursuant to Public Contract Code Section 22300, Contractor has the option to deposit securities with an escrow agent as a substitute for retention of earnings required to be withheld by City pursuant to an escrow agreement as set forth in Public Contract Code Section 22300.

3. TIME FOR COMPLETION: The Work shall be completed within sixty (60) working day(s) as defined in Section 1-2 of the Standard Specifications for Public Works Construction “Greenbook” from and after the date of City’s issuance of a Notice to Proceed to Contractor.

4. LIQUIDATED DAMAGES: Contractor’s failure to complete the Work within the time allowed will result in damages being sustained by City. Such damages are, and will continue to be, impracticable and extremely difficult to determine. Accordingly, Contractor shall pay to City, or have withheld from monies due to Contractor, the sum of five hundred dollars ($500) for each working day as defined in Section 1-2 of the Standard Specifications for Public Works Construction “Greenbook” in excess of the specified time for completion of the Work. Execution of this Contract shall constitute agreement by City and Contractor that five hundred dollars ($500) per day is the estimated damage to City caused by the failure of Contractor to complete the work within the allowed time. Such sum is liquidated damages and shall not be construed as a penalty, and may be deducted from payments due Contractor if such delay occurs.

5. CONTRACT DOCUMENTS: This Contract incorporates by reference the following: Notice Inviting Bids, Instructions to Bidders, Contractor’s Proposal, Bid Bond, Agreement, Performance Bond, Labor and Material Bond, Plans, General Conditions, Special Provisions and Specifications, and any addenda thereto (collectively, the “Contract Documents”).

6. ATTORNEYS' FEES: In the event any action is commenced to enforce or interpret the terms or conditions of this Contract, or the Contract Documents, the prevailing Party in such action, in addition to any costs and other relief, shall be entitled to recover its reasonable attorneys’ fees, including fees for use of in-house counsel by a Party.

7. RESOLUTION OF CONSTRUCTION CLAIMS: Claims by Contractor in the amount of three hundred seventy-five thousand dollars ($375,000) or less shall be made by Contractor and 2 I:\cmo\Agreements\Public Work Construction Contract w R&J Construction.FY2526-137.bm.03.20.2026.doc processed by the City pursuant to the provisions of Part 3, Chapter 1, Article 1.5 of the Public Contract Code (commencing with Section 20104). All claims shall be in writing and include the documents necessary to substantiate the claim. Nothing in subdivision (a) of Public Contract Code Section 20104.2 shall extend the time limit or supersede the notice requirements provided in this case from filing claims by Contractor.

8. ELIGIBILITY OF CONTRACTOR/SUBCONTRACTOR: Contractor and all of its subcontractors shall abide by California Public Contract Code, Section 6109, and California Labor Code Sections 1777.1 and/or 1777.7, and certify that they are not debarred and are eligible to work on this project.

9. ASSIGNMENT OF AGREEMENT: No assignment by a Party of any rights or interests under this Contract shall be binding on another Party without the written consent of the Party sought to be bound.

10. SUCCESSORS AND ASSIGNS: City and Contractor each binds itself and their respective successors and assigns in respect to all covenants, agreements, and obligations contained in the Contract Documents.

Signatures on Next Page
3 I:\cmo\Agreements\Public Work Construction Contract w R&J Construction.FY2526-137.bm.03.20.2026.doc IN WITNESS WHEREOF, the Parties hereto have executed this Contract the day and year first written above.

CITY OF REDLANDS
(SEAL)
By:____________________________________
Mario Saucedo, Mayor
ATTEST:
____________________________________
Jeanne Donaldson, City Clerk
(SEAL)
R&J Construction, LLC_______________________
Name of Contractor
By:_______________________________________
Signature of Authorized Agent
Ruben Sierra, President/Owner_________________
Title
__________________________________________
Signature of Authorized Agent (if necessary)
__________________________________________
Title
__________________________________________
Contractor's License No.
4 I:\cmo\Agreements\Public Work Construction Contract w R&J Construction.FY2526-137.bm.03.20.2026.doc

WORKER'S COMPENSATION INSURANCE CERTIFICATION
Description of Contract: City of Redlands
Municipal Utilities and Engineering Department
WWTP Hillside Stabilization and Stairway
Improvements Project
Project No. 521038
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
a. By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. b. By securing from the Director of Industrial Relations, a certificate of consent to selfinsure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

Dated this day of , 2026.

R&J Construction, LLC.___________________
(Contractor)
_____________________________________
(Signature)
Ruben Sierra, President/Owner___________
(Official Title)
(SEAL)
(Labor Code Section 1861 provides that the above certificate must be signed and filed by the Contractor with the Owner prior to performing the work of the contract.)
5 I:\cmo\Agreements\Public Work Construction Contract w R&J Construction.FY2526-137.bm.03.20.2026.doc

FAITHFUL PERFORMANCE BOND
Whereas, the City of Redlands (“City”), State of California, and R&J Construction, LLC. (hereinafter designated as "Principal"), have entered into an agreement dated April 7, 2026 (“Agreement”) whereby Principal agrees to install and complete certain public improvements (the “Work”), which said Agreement is identified as Wastewater Treatment Plant (WWTP) Hillside Stabilization and Stairway Improvements Project, Project No. 521038 and is hereby referred to and made a part hereof; and
Whereas, said Principal is required under the terms of the Agreement to furnish a bond for the faithful performance of the Work, now, therefore, we, the Principal and, _____________________________, as Surety, are held and firmly bound unto the City in the penal sum of Four Hundred Forty-Nine Thousand Two Hundred Thirty-Six dollars ($449,236), lawful money of the United States, for the payment of which sum we bind ourselves, and our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.

The condition of this obligation is such that if the above bounded Principal, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the Agreement and any alteration thereof made as therein provided, on his or its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall faithfully fulfill the one-year guarantee of all materials and workmanship, and shall defend, indemnify and save harmless the City and its elected officials, officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligations, all to be taxed as costs and included in the judgment rendered.

As a condition precedent to the satisfactory completion of the Work, the above obligation shall hold good for a period of one (1) year or longer if required by the Agreement after the acceptance of the work by the City, during which time if the Principal shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage made evident during this period from the date of completion of the Work, and resulting from or caused by defective materials or faulty workmanship, the above obligation in penal sum thereof shall remain in full force and effect. The obligations of Surety hereunder shall continue so long as any obligation of the Principal remains.

Whenever the Principal shall be, and is declared by the City to be, in default under the Agreement, the City having performed the City obligations thereunder, the Surety shall promptly remedy the default, or shall promptly, at the City’s option:

1. Complete the Work in accordance with its terms and conditions; or

2. Obtain a bid or bids for completing the Work in accordance with its terms and conditions, and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a contract between such bidder and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Work less the balance of the Agreement price, 6 I:\cmo\Agreements\Public Work Construction Contract w R&J Construction.FY2526-137.bm.03.20.2026.doc but not exceeding, including other costs and damages for which Surety may be liable hereunder, the amount set forth above. The term “balance of the Agreement price,” as used in this paragraph, shall mean the total amount payable to the Principal by the City under the Agreement and any modifications thereto, less the amount previously properly paid by the City to the Principal.

Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Principal.

Surety shall not utilize the Principal in completing the Work nor shall Surety accept a bid from the Principal for completion of the Work if the City, when declaring the Principal in default, notifies Surety of the City’s objection to the Principal’s further participation in the completion of the Work.

No right of action shall accrue on the bond to or for the use of any person or corporation other than the City named herein or the successors or assigns of the City. Any suit under this bond must be instituted within the applicable statute of limitations period.

The said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or to the work to be performed thereunder or the Specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Agreement or to the work or to the specifications.

No final settlement between the City and the Principal shall abridge the right of any beneficiary hereunder whose claim may be unsatisfied.

The Principal and Surety agree that if the City is required to engage the services of any attorney in connection with the enforcement of this bond, each shall pay the City’s reasonable attorneys’ fees incurred, with or without suit, in addition to the above sum.

In witness whereof, this instrument has been duly executed by the Principal and Surety above named, on , 2026.
(SEAL) (SEAL)
(Contractor) (Surety)
BY:
(Signature) (Signature)
Address:___________________________________
__________________________________________
(Seal and Notarial Acknowledgment of
Surety)
Telephone ( )___________________________
7 I:\cmo\Agreements\Public Work Construction Contract w R&J Construction.FY2526-137.bm.03.20.2026.doc

LABOR AND MATERIAL BOND
Whereas, the City Council of the City of Redlands, State of California, and R&J Construction, LLC. (hereinafter designated as “Principal”), have entered into an agreement (the “Agreement”) whereby Principal agrees to install and complete certain designated public improvements (the “Work”), which said agreement, dated April 7, 2026, and identified as Wastewater Treatment Plant (WWTP) Hillside Stabilization and Stairway Improvements Project, Project No. 521038 is hereby referred to and made a part hereof; and Whereas, under the terms of the Agreement, Principal is required before commencing the performance of the Work, to file a good and sufficient Labor and Material bond with the City of Redlands to secure the claims to which reference is made in Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code of the State of California.

Now, therefore, said Principal and the undersigned as corporate surety, are held firmly bound unto the City and all contractors, subcontractors, laborers, material men and other persons employed in the performance of the Agreement and referred to in the aforesaid Code of Civil Procedure in the sum of Four Hundred Forty-Nine Thousand Two Hundred Thirty-Six dollars ($449,236), for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, that said surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

It is hereby expressly stipulated and agreed that this bond shall insure to the benefit of any and all persons, companies and corporations entitled to file claims under Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond.

Should the condition of this bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.

The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or the specifications accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition.

In witness whereof, this instrument has been duly executed by the Principal and surety above named, on _______________________, 2026.
(SEAL) (SEAL)
(Contractor) (Surety)
BY:
(Signature) (Signature)
Address:_____________________________
(Seal and Notarial Acknowledgement of Surety) ____________________________________ Telephone: ( )___________________
ATTACHMENT "C"
PROJECT NO. 521038 BID DATE: 12-Feb-2026
WWTP Hillside Stabilization and Stairway Improvements Project EST. START DATE: 13-Apr-2026 Unit Price Item Price Unit Price Item Price Unit Price Item Price 1 Mobilization (Maximum 5% of total bid price) 1 LS $20,000.00 $20,000.00 $15,000.00 $15,000.00 $30,000.00 $30,000.00 2 SWPPP 1 LS $3,000.00 $3,000.00 $12,000.00 $12,000.00 $10,000.00 $10,000.00 3 Construction Staking 1 LS $3,000.00 $3,000.00 $5,000.00 $5,000.00 $20,000.00 $20,000.00 4 Retaining Wall (gray precision block) 352 LF $325.00 $114,400.00 $275.00 $96,800.00 $425.00 $149,600.00 5 Concrete Block Slough Wall 178 LF $125.00 $22,250.00 $155.00 $27,590.00 $91.00 $16,198.00 6 Reinforced Concrete Stairway 733 SF $62.00 $45,446.00 $70.00 $51,310.00 $65.00 $47,645.00 7 Metal Hand Railings 231 LF $70.00 $16,170.00 $200.00 $46,200.00 $185.00 $42,735.00 8 V-Ditch 336 LF $95.00 $31,920.00 $50.00 $16,800.00 $39.00 $13,104.00 9 U-Channel 25 LF $155.00 $3,875.00 $250.00 $6,250.00 $150.00 $3,750.00 10 Grate Inlets 8 EA $600.00 $4,800.00 $1,200.00 $9,600.00 $1,500.00 $12,000.00 11 Stairway Lights (Solar) 4 EA $4,000.00 $16,000.00 $10,000.00 $40,000.00 $6,000.00 $24,000.00 12 Landscape & Irrigation 1 LS $95,000.00 $95,000.00 $60,000.00 $60,000.00 $125,000.00 $125,000.00 13 Construct 4" thick Concrete Slab 83 SF $100.00 $8,300.00 $30.00 $2,490.00 $20.00 $1,660.00 14 Construct V-Drain 55 LF $85.00 $4,675.00 $80.00 $4,400.00 $60.00 $3,300.00 15 Remove and Dispose of Existing V-Drain 65 LF $100.00 $6,500.00 $70.00 $4,550.00 $20.00 $1,300.00 16 Construct Retaining Wall Utility Opening 5 EA $500.00 $2,500.00 $1,500.00 $7,500.00 $1,500.00 $7,500.00 17 Earthwork and/or Export Material 300 CY $58.00 $17,400.00 $100.00 $30,000.00 $250.00 $75,000.00 18 Unforeseen Work 1 LS $30,000.00 $30,000.00 $30,000.00 $30,000.00 $30,000.00 $30,000.00 19 Demobilization 1 LS $4,000.00 $4,000.00 $2,500.00 $2,500.00 $10,000.00 $10,000.00 Last Minute Additions/Deductions $0.00 $0.00 $0.00
Total Bid Price
License Status
Sub's License Status
Bid Bond Company
Submitted Entire Bid Package
Submitted Sub's Qualification Statement
DIR Status
Error in Bid Yes
N/A Yes
Active Active
Yes
Active
No
N/A

CITY OF REDLANDS

MUNICIPAL UTILITIES & ENGINEERING DEPARTMENT

BID ANALYSIS
Item
No.

OrangeBlue General
Bid Item Quantity Unit Contractors R&J Construction Camp Constructors, Inc.

Yes Yes
Active
N/A
Old Republic Surety Company
Active
Active
Lexington National Insurance Corp.

Active
N/A
Merchants Bonding Company
Yes
Multiplication error in bid
item 6, 10, and 14. Total is
corrected per item unit price
$449,236.00 $467,990.00 $622,792.00
Summation error in bid
schedule total price. Total is
corrected per item unit price
Low Bidders #1, #2 and #3
Sheet 1 of 3
ATTACHMENT "C"
PROJECT NO. 521038 BID DATE: 12-Feb-2026
WWTP Hillside Stabilization and Stairway Improvements Project EST. START DATE: 13-Apr-2026 Unit Price Item Price Unit Price Item Price Unit Price Item Price 1 Mobilization (Maximum 5% of total bid price) 1 LS $30,000.00 $30,000.00 $32,000.00 $32,000.00 $7,500.00 $7,500.00 2 SWPPP 1 LS $7,500.00 $7,500.00 $18,000.00 $18,000.00 $13,100.00 $13,100.00 3 Construction Staking 1 LS $7,350.00 $7,350.00 $15,000.00 $15,000.00 $23,063.00 $23,063.00 4 Retaining Wall (gray precision block) 352 LF $590.00 $207,680.00 $520.00 $183,040.00 $529.00 $186,208.00 5 Concrete Block Slough Wall 178 LF $225.00 $40,050.00 $350.00 $62,300.00 $316.00 $56,248.00 6 Reinforced Concrete Stairway 733 SF $71.50 $52,409.50 $135.00 $98,955.00 $85.00 $62,305.00 7 Metal Hand Railings 231 LF $255.00 $58,905.00 $160.00 $36,960.00 $183.00 $42,273.00 8 V-Ditch 336 LF $62.00 $20,832.00 $110.00 $36,960.00 $56.00 $18,816.00 9 U-Channel 25 LF $220.00 $5,500.00 $160.00 $4,000.00 $201.00 $5,025.00 10 Grate Inlets 8 EA $700.00 $5,600.00 $2,600.00 $20,800.00 $2,169.00 $17,352.00 11 Stairway Lights (Solar) 4 EA $12,000.00 $48,000.00 $3,800.00 $15,200.00 $16,500.00 $66,000.00 12 Landscape & Irrigation 1 LS $94,250.00 $94,250.00 $50,000.00 $50,000.00 $131,965.00 $131,965.00 13 Construct 4" thick Concrete Slab 83 SF $16.00 $1,328.00 $80.00 $6,640.00 $32.00 $2,656.00 14 Construct V-Drain 55 LF $75.00 $4,125.00 $140.00 $7,700.00 $118.00 $6,490.00 15 Remove and Dispose of Existing V-Drain 65 LF $14.00 $910.00 $70.00 $4,550.00 $52.00 $3,380.00 16 Construct Retaining Wall Utility Opening 5 EA $1,200.00 $6,000.00 $2,200.00 $11,000.00 $1,074.00 $5,370.00 17 Earthwork and/or Export Material 300 CY $85.00 $25,500.00 $75.00 $22,500.00 $202.00 $60,600.00 18 Unforeseen Work 1 LS $30,000.00 $30,000.00 $30,000.00 $30,000.00 $30,000.00 $30,000.00 19 Demobilization 1 LS $1,500.00 $1,500.00 $14,395.00 $14,395.00 $3,900.00 $3,900.00 Last Minute Additions/Deductions $0.00 $0.00 $0.00
Total Bid Price $647,439.50 $670,000.00 $742,251.00
Summation error in bid
schedule total price. Total is
corrected per item unit price

CITY OF REDLANDS

MUNICIPAL UTILITIES & ENGINEERING DEPARTMENT

BID ANALYSIS
Item
No. Bid Item Quantity Unit
Three Peaks Corporation No Limit Construction Gentry General Engineering
Bidders #4, #5 and #6
Sheet 2 of 3
ATTACHMENT "C"
PROJECT NO. 521038 BID DATE: 12-Feb-2026
WWTP Hillside Stabilization and Stairway Improvements Project EST. START DATE: 13-Apr-2026 Unit Price Item Price Unit Price Item Price
1 Mobilization (Maximum 5% of total bid price) 1 LS $36,218.00 $36,218.00 $30,000.00 $30,000.00 2 SWPPP 1 LS $28,395.00 $28,395.00 $8,000.00 $8,000.00
3 Construction Staking 1 LS $19,528.00 $19,528.00 $7,500.00 $7,500.00 4 Retaining Wall (gray precision block) 352 LF $440.00 $154,880.00 $675.00 $237,600.00 5 Concrete Block Slough Wall 178 LF $107.00 $19,046.00 $245.00 $43,610.00 6 Reinforced Concrete Stairway 733 SF $67.00 $49,111.00 $133.00 $97,489.00 7 Metal Hand Railings 231 LF $436.00 $100,716.00 $184.00 $42,504.00 8 V-Ditch 336 LF $121.00 $40,656.00 $65.00 $21,840.00
9 U-Channel 25 LF $306.00 $7,650.00 $100.00 $2,500.00
10 Grate Inlets 8 EA $932.00 $7,456.00 $300.00 $2,400.00 11 Stairway Lights (Solar) 4 EA $10,314.00 $41,256.00 $15,000.00 $60,000.00 12 Landscape & Irrigation 1 LS $111,661.00 $111,661.00 $104,000.00 $104,000.00 13 Construct 4" thick Concrete Slab 83 SF $18.00 $1,494.00 $10.00 $830.00 14 Construct V-Drain 55 LF $226.00 $12,430.00 $65.00 $3,575.00 15 Remove and Dispose of Existing V-Drain 65 LF $47.00 $3,055.00 $20.00 $1,300.00 16 Construct Retaining Wall Utility Opening 5 EA $296.00 $1,480.00 $400.00 $2,000.00 17 Earthwork and/or Export Material 300 CY $280.00 $84,000.00 $216.00 $64,800.00 18 Unforeseen Work 1 LS $30,000.00 $30,000.00 $30,000.00 $30,000.00 19 Demobilization 1 LS $1,172.00 $1,172.00 $5,000.00 $5,000.00 Last Minute Additions/Deductions $0.00 $0.00
Total Bid Price $750,204.00 $764,948.00

CITY OF REDLANDS

MUNICIPAL UTILITIES & ENGINEERING DEPARTMENT

BID ANALYSIS
Item
No. Bid Item Quantity Unit
Urban Habitat Roadway Engineering
and Construction Corp.

Bidders #7 and #8
Sheet 3 of 3
Hillside Stabilization and Stairway Improvements Project Site Map

B B B B B B B B K K K K K R R K K R RR M MM M OM M M O M M M M O O M M M M M O K K R K B B B A A B BB B B B K K R K K R B B B BB RA B B B B B R R R R R R Y B BB B B B B B A R R R R RR R R 4 1" 12 1 1" 193 1" 16 2 1" 2 CSS FC FS MV 1 1" 9 3 1" 16 4 1" 6 2 1" 6 5 1" 21 6 1" 18 C-2 I-102 I-103 I-104 I-104 I-101 I-105 SS I-106I-107 I-108 CW CP13 CW CP13 SYMBOL MANUFACTURER/MODEL/DESCRIPTION PSI DETAIL SYMBOL MANUFACTURER/MODEL/DESCRIPTION DETAIL M L O K G R B Y A 25Q 50Q 50H 10H 10F 20F MV C-2CSSFCFS CW CPXX Valve Number Valve Flow Valve Size Valve Callout # #" # IRRIGATION SCHEDULE CODE DESCRIPTION I-101 I-102 I-103 I-104 I-105 I-106 I-107 I-108 IRRIGATION SCHEDULE North 20 0 20 40 60 Scale 1" = 20' ’ ’ ’ ’ UNDERGROUND SERVICE ALERT TWO WORKING DAYS BEFORE YOU DIG 811 CALL: TOLL FREE REFER TO SHEET 7 FOR IRRIGATION SPECIFICATIONS HILLSIDE STABILIZATION & STAIRWAY IMPROVEMENT PLANS CITY OF REDLANDS Municipal Utilities and Engineering Department Revisions SHEET SHEETS BENCHMARK WASTE WATER TREATMENT PLANT9 IRRIGATION PLAN 4 2475-PG/04/09exp. date signature date 10/26 7/21/25 REFER TO SHEET 5 FOR IRRIGATION DETAILS 7/18/2025 7/18/2025 A FIXED RISER ROTATOR B TREE BUBBLER G AUTOMATIC CONTROLLER * C REMOTE CONTROL VALVE D QUICK COUPLER UNDERGROUND SERVICE ALERT TWO WORKING DAYS BEFORE YOU DIG 811 CALL: TOLL FREE HILLSIDE STABILIZATION & STAIRWAY IMPROVEMENT PLANS CITY OF REDLANDS Municipal Utilities and Engineering Department Revisions SHEET SHEETS BENCHMARK WASTE WATER TREATMENT PLANT9 IRRIGATION DETAILS 5 2475-PG/05/09exp. date signature date 10/26 7/21/25 E BALL VALVE F MASTER VALVE AND FLOW SENSOR H TRENCHING AND SLEEVING 7/18/2025 7/18/2025 SYMBOL QTY SIZE WUCOLS BOTANICAL NAME COMMON NAME TREES SYMBOL QTY SIZE WULCOS BOTANICAL NAME COMMON NAME SHRUBS SHRUB COVER SYMBOL QTY SIZE WUCOLS BOTANICAL NAME COMMON NAME MULCHES PLANT SCHEDULE SYMBOL QTY SIZE WUCOLS BOTANICAL NAME COMMON NAME TREES SYMBOL QTY SIZE WULCOS BOTANICAL NAME COMMON NAME SHRUBS SHRUB COVER SYMBOL QTY SIZE WUCOLS BOTANICAL NAME COMMON NAME MULCHES PLANTBSCHEDULE SYMBOL MANUFACTURER/MODEL/DESCRIPTION QTY LIGHTING SCHEDULE CODE DESCRIPTION CONSTRUCTION NOTES A-01 A-02 A-03 A-04 A-05 REFERENCE NOTES SCHEDULE A-01 A-02 A-02 A-03 A-03 A-04 A-05 A-05 A-05 A-05 A-05 UNDERGROUND SERVICE ALERT TWO WORKING DAYS BEFORE YOU DIG 811 CALL: TOLL FREE REFER TO SHEET 8 FOR PLANTING SPECIFICATIONS HILLSIDE STABILIZATION & STAIRWA IMPROVEMENT PLANS CITY OF REDLANDS Municipal Utilities and Engineering Department Revisions SHEET SHEETS BENCHMARK WASTE WATER TREATMENT PLANT9 PLANTING PLAN 6 2475-PG/06/09exp. date signature date 10/26 7/21/25 A TREE PLANTING B TREE STAKING C PLANTING ON SLOPES North 20 0 20 40 60 Scale 1" = 20' 7/18/2025 7/18/2025
“ ” ” “ ” ” ” ” ” UNDERGROUND SERVICE ALERT TWO WORKING DAYS BEFORE YOU DIG 811 CALL: TOLL FREE HILLSIDE STABILIZATION & STAIRWAY IMPROVEMENT PLANS CITY OF REDLANDS Municipal Utilities and Engineering Department Revisions SHEET SHEETS BENCHMARK WASTE WATER TREATMENT PLANT9 IRRIGATION SPECIFICATIONS7 2475-PG/07/09exp. date signature date 10/26 7/21/25 7/18/2025 7/18/2025 ’ ’ ’ ’ ’ ’ ’ ’ “ ” ’ ’ ’ ’ “ ” “ ” “ — — ” ’ ’ ‘ ’ ’ ’ UNDERGROUND SERVICE ALERT TWO WORKING DAYS BEFORE YOU DIG 811 CALL: TOLL FREE HILLSIDE STABILIZATION & STAIRWAY IMPROVEMENT PLANS CITY OF REDLANDS Municipal Utilities and Engineering Department Revisions SHEET SHEETS BENCHMARK WASTE WATER TREATMENT PLANT9 PLANTING SPECIFICATIONS8 2475-PG/08/09exp. date signature date 10/26 7/21/25 7/18/2025 7/18/2025 HILLSIDE STABILIZATION & STAIRWAY IMPROVEMENT PLANS CITY OF REDLANDS Municipal Utilities and Engineering Departme SHEE OF SHEETS 37 East Olive Ave. Ste C Redlands, CA. 92373 909.793.2257 Hicks & Hartwick, Inc. No. 63494 S CIVIL A E T A T O F C NI A L I F O R REGISTER PROFESSIONA . M T T A ED C H S GINEER K LIC H EN EW Revisions BENCHMARK WASTEWATER TREATMENT PLANT DETAIL SHEET CONSTRUCTION NOTES 9 9 2475-PG-09/09

CITY OF REDLANDS

MUNICIPAL UTILITIES &

ENGINEERING DEPARTMENT
Bid Proposal, Contract Documents and Specifications
For
WWTP Hillside Stabilization and Stairway
Improvements Project
Project No. 521038
JANUARY 2026

CITY OF REDLANDS

MUNICIPAL UTILITIES & ENGINEERING DEPARTMENT
Bid Proposal, Contract Documents and Specifications
for
WWTP Hillside Stabilization and Stairway Improvements
Project
Project No. 521038
For use in conjunction with specifications entitled: “Standard Specifications for Public Works Construction (Greenbook)” 2021 Edition; “Standard Plans for Public Works Construction” 2021 Edition; Municipal Utilities and Engineering Department’s Water Systems Standard Specifications and Sanitary Sewer System Standard Specifications, latest editions; and General Permit Conditions and Trench Specifications.

City Council:

Mario Saucedo, Mayor
Marc Shaw, Mayor Pro Tem
Paul Barich, Councilmember
Eddie Tejeda, Councilmember
Denise Davis, Councilmember
City Clerk:

Jeanne Donaldson, City Clerk
City Staff:

Charles M. Duggan Jr., City Manager
JANUARY 2026

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TOC 1
WWTP Hillside Stabilization and Stairway
Improvements Project
Project No. 521038

TABLE OF CONTENTS
(XX) REFLECTS PAGE IDENTIFICATION FOOTER ABBREVIATION

NOTICE INVITING SEALED PROPOSALS (NIB)

BID DOCUMENTS (BD)
INSTRUCTIONS TO BIDDERS.......................................................................................... 1 PROPOSAL ...................................................................................................................... 10 BID CERTIFICATION........................................................................................................ 14 BID BOND ...................................................................................................................... 15 NON-COLLUSION AFFIDAVIT ...................................................................................... 16 STATEMENT BY BIDDER............................................................................................... 17 OFFICERS OF CORPORATION (Members of Firm)....................................................... 17 SUB-CONTRACTORS LIST............................................................................................. 18 QUALIFICATION AND EXPERIENCE STATEMENT.................................................. 19 GENERAL INFORMATION ............................................................................................. 20

CONTRACT DOCUMENTS (CD)
PUBLIC WORKS CONSTRUCTION CONTRACT........................................................... 2

GENERAL CONDITIONS (GC)
SECTION 1 – GENERAL, TERMS, DEFINITIONS, ABBREVIATIONS, UNITS OF MEASURE, AND SYMBOLS...................................................................... 1 SECTION 2 - SCOPE OF THE WORK ............................................................................... 2 SECTION 3 - CONTROL OF THE WORK......................................................................... 3 SECTION 4 - CONTROL OF MATERIALS....................................................................... 7 SECTION 5 – LEGAL RELATIONS AND RESPONSIBILITES ...................................... 8 SECTION 6 – PROSECUTION AND PROGRESS OF THE WORK .............................. 30 SECTION 7 - MEASUREMENT AND PAYMENT ......................................................... 32 SECTION 8 - FACILITIES FOR AGENCY PERSONNEL.............................................. 33 SECTION 9 - ASSIGNMENT OF UNFAIR BUSINESS PRACTICES CLAIMS ........... 33 SECTION 10 - TRENCHING AND EXCAVATION........................................................ 33 SECTION 11 - REMOVAL, RELOCATION OR PROTECTION OF EXISTING UTILITIES................................................................................................... 34 SECTION 200 - ROCK MATERIALS............................................................................... 35 SECTION 201 - CONCRETE, MORTAR AND RELATED MATERIALS..................... 36 TOC 2
SECTION 203 - BITUMINOUS MATERIALS................................................................. 36 SECTION 206 - MISCELLANEOUS METAL ITEMS..................................................... 37 SECTION 207 – GRAVITY PIPE...................................................................................... 38 SECTION 211 - MATERIAL TESTS ................................................................................ 38 SECTION 214 - TRAFFIC STRIPING, CURB AND PAVEMENT MARKINGS, AND PAVEMENT MARKERS ........................................................................... 38 SECTION 300 - EARTHWORK ........................................................................................ 39 SECTION 301 - TREATED SOIL, SUBGRADE PREPARATION AND PLACEMENT OF BASE MATERIALS ............................................................................. 43 SECTION 302 - ROADWAY SURFACING ..................................................................... 48 SECTION 303 - CONCRETE AND MASONRY CONSTRUCTION .............................. 58 SECTION 304 - METAL FABRICATION AND CONSTRUCTION .............................. 61 SECTION 314 - TRAFFIC STRIPING, CURB AND PAVEMENT MARKINGS, AND PAVEMENT MARKERS ........................................................................... 62

GENERAL REQUIREMENTS
SECTION 01110 COORDINATION OF WORK
SECTION 01112 DESCRIPTION OF WORK
SECTION 01200 MEASUREMENT AND PAYMENT
SECTION 01251 CHANGE ORDER REQUESTS
SECTION 01254 CHANGE ORDERS
SECTION 01298 SCHEDULE OF VALUES
SECTION 01321 CONSTRUCTION SCHEDULE
SECTION 01322 CONSTRUCTION PROGRESS PHOTOGRAPHY
SECTION 01323 CONSTRUCTION STATUS REPORTS
SECTION 01330 SUBMITTALS
SECTION 01571 STORMWATER POLLUTION PREVENTION PLAN
SECTION 01581 CONSTRUCTION INFORMATION SIGNS
SECTION 01721 MOBILIZATION
SECTION 01722 SURVEYING
SECTION 01732 POTHOLING
SECTION 01740 DEMOBILIZATION

TECHNICAL SPECIFICATIONS
SECTION 02222 PROTECTING EXISTING UNDERGROUND UTILITIES TOC 3

APPENDIX

APPENDIX A CHECKLIST OF LABOR LAW REQUIREMENTS

APPENDIX B CITY OF REDLANDS WORKDAY CONSTRUCTION SCHEDULE

APPENDIX C CITY OF REDLANDS CONTRACTOR SAFETY PROGRAM

APPENDIX D PERMITS

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BID DOCUMENTS
(BD)

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BD 1

INSTRUCTIONS TO BIDDERS
For
WWTP Hillside Stabilization and Stairway Improvements Project Project No. 521038
Bids to receive consideration shall be made in accordance with the following instructions:

1. PROPOSALS:
a. Bids shall be made upon the form of proposal furnished by the City. All Bids shall be properly executed with all items filled in; the signatures of all persons signing shall be in longhand. If the unit price and the total amount named by a Bidder for any item are not in agreement, the unit price shall be considered as representing the Bidder's intention, and the totals may be corrected by the Engineer to conform thereto. If the sum of the individual bid item’s and the total amount named by a Bidder are not in agreement, the sum of the bid item’s shall be considered as representing the Bidder’s intention, and the totals may be corrected by the Engineer to conform thereto. If the total price written in words and the total price written in figures are not in agreement, then the total price written in words will be considered as representing the Bidder’s intention, and the totals will be corrected by the Engineer to conform thereto.
b. Proposals may be rejected if they show any alterations of form, additions not called for, conditional or alternative bids, incomplete Bids, erasures, or irregularities of any kind.

Mistakes shall be lined through and the correct amount written above and initialed by the authorized agent of the Bidder.
c. Bids shall be accompanied by a cashier's or a certified check or Bidder's admitted corporate surety bond, in an amount not less than ten percent (10%) of the bid, made payable to the City of Redlands. Said check or bond shall be given as a guarantee that the Bidder will enter into a contract if awarded the work. In the case of refusal or failure to enter into said Contract, within fourteen (14) days after Notice of Award by the City in writing, the security shall be applied by the City to the difference between such bid and next lowest acceptable bid and surplus, if any, shall be returned to Bidder if cash or check is used, or to Surety if bid bond is used.
d. Before submitting a bid, Bidders shall carefully examine the Plans; read the Specifications; read all other Contract documents; shall visit the site of the work; shall fully inform themselves as to all existing conditions and limitations; and include in the bid a sum to cover the cost of all items included in the Contract. No allowance will be made due to lack of examination or knowledge. The submission of a bid shall be conclusive evidence that the bidder has investigated and is satisfied as to the conditions to be encountered as to character, quality and scope of work to be performed; the quantities of materials to be furnished; and as to the requirements of the Bid Proposal, plans and specifications.

BD 2
e. Pursuant to CA Labor Code Section 1770 et seq., the successful bidder shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. Copies of such prevailing rate of per diem wages are available at http://www.dir.ca.gov/OPRL/PWD/. Copies of the prevailing wage determination are also on file at the City of Redlands and shall be made available to any interested party upon request.
f. The bid must be submitted on or before the date and time specified in the Notice Inviting Sealed Proposals (Bids). The bid shall be submitted in a sealed envelope marked in the lower left corner as follows:

BID FOR: WWTP Hillside Stabilization and Stairway
Improvements Project,
Project No. 521038
g. Bids will be opened and publicly read aloud at the time set in the Notice Inviting Sealed Proposals (Bids), in the Office of the City Clerk, Civic Center, 35 Cajon Street, Suite 4, Redlands, California.

2. AGREEMENT AND BONDS:

The form of Contract which the successful Bidder, as Contractor, will be required to execute is included in the Contract Documents (CD) of these specifications and should be carefully examined by the Bidder. The Agreement, admitted Corporate Surety Bonds and other documents to be executed by the Contractor shall be executed in original-duplicates stamped according to law, one of which original-duplicates shall be filed with the City Clerk of the City of Redlands. The successful Bidder, simultaneously with the execution of the Agreement, will be required to furnish a faithful performance bond and a labor and material bond, each in an amount equal to one hundred percent (100%) of the Contract price. Said bonds shall provide that if the Contractor or their Subcontractor fails to pay for any materials, provision, provender or other supplies or items used in, upon, for or about the performance of the work contracted to be done, or for any work of labor thereon of any kind, or for amounts due under the Unemployment Insurance Act or Workman's Compensation, with respect to such work or labor, that the surety or sureties will pay for the same. The amount shall not exceed the sum specified in the bond, and also, in case suit is brought upon the bond, a reasonable attorney's fee to be fixed by the court. All bonds shall be secured from surety companies satisfactory to the City of Redlands and whose name is on file with the County Clerk of San Bernardino County, as an approved and financially sound surety company authorized to transact business in this state.

3. WITHDRAWAL OF BIDS:
a. Any Bidder may withdraw his Bid, only by written request, at any time prior to the scheduled time for Bid Opening.
b. No Bidder may withdraw his Bid for a period of sixty (60) days after the time of Bid Opening except as allowed by the California Public Contract Code.

BD 3

4. INSURANCE AND HOLD HARMLESS REQUIREMENTS:

Before entering into a Contract, the Bidder to whom the Contract has been awarded shall furnish satisfactory evidence that they have secured all required insurance from a responsible insurance company authorized to do business in California and satisfactory to the City, and such insurance shall be maintained in full force and effect at the Contractor's own expense during the life of the Contract. Contractor shall furnish the City with the customary Certificates of Insurance for all required insurance listed below. General Liability Insurance shall name the City and the Consultant, as an additional insured and shall be primary and non-contributing to any insurance or self-insurance maintained by the City. All liability insurance policies shall bear an endorsement or shall have attached a rider whereby it is provided that, in the event of expiration or proposed cancellation of such policies for any reason whatsoever, the City shall be notified by registered mail, return receipt requested, giving sufficient time before the date thereof to comply with any applicable law or statute, but in no event less than forty five (45) days before expiration or cancellation is effective.

The coverage shall provide the following minimum limits based on the type of work proposed under this Contract. The Contractor shall determine if the proposed work requires Tier 1 or Tier 2 Insurance Requirements as follows:

CONTRACTED OPERATIONS DESIGNATED AS TIER 1
Air Conditioning (HVAC)
Systems (installation)
Electric Light or Power Line
Construction Pipeline Construction
Airport Runways (paving,
repaving, etc.) Elevator Work Roofing
Blasting Operations Excavation Sandblasting
Bridge or Elevated Highway
Construction
Fire Suppression Systems
(installation)
Sewer and Water Main
Construction
Buildings Structural Work
(including elevators)
Gas Mains or Connections
Construction Sign Erection (streets)
Building Structure (raising or
moving) Geophysical Exploration Solar Energy
Cable Installation in Conduits
and Conduit Construction
(streets)
Grading of Land Street Cleaning
Caisson or Cofferdam Work Hazardous Materials
Contractors Street or Road Construction
Dam or Reservoir Construction Irrigation or Drainage
Construction
Tank Construction, Installation,
Erection or Repair
Demolition (structures) Landscape Construction (street
or street medians)
Telephone or Cable Line
Construction
Drilling Painting (exterior greater than
single story)
Tree Pruning, Dusting,
Spraying or Removal
BD 4
TIER 1 DESIGNATED INSURANCE REQUIREMENTS
a. Commercial General Liability
➢ $1 Million Per Occurrence/ $2 Million Aggregate
▪ City listed as an Additional Insured on the coverage
▪ Coverage is primary and non-contributory
▪ If scope of work is within 50 feet of any railroad, endorsement citing inclusion of liability associated with this work is required
▪ If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission b. Business Auto Liability
➢ $1 Million Combined Single Limit
▪ City listed as an Additional Insured on the coverage
▪ Must include liability arising from all owned, leased, hired, and non-owned autos ▪ If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission ➢ If Contractor or its subcontractors or suppliers haul hazardous material (including, without limitation, waste), Auto Liability insurance must be applicable to all hazardous waste hauling vehicles, and include MCS 90 and CA9948 Endorsements. c. Commercial Umbrella/ Excess Liability
➢ $5 Million Per Occurrence/ Aggregate
▪ City listed as an Additional Insured on the coverage
▪ Coverage is primary and non-contributory
▪ If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission d. Workers Compensation
➢ $1 Million Per Occurrence for Bodily Injury by Accident ➢ $1 Million Each Employee for Bodily Injury by Disease ➢ $1 Million Policy Limit for Bodily Injury by Accident ▪ Waiver of Subrogation in favor of City
▪ If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission e. Pollution Policy (Hazardous Materials) [If Applicable] ➢ Required of Projects that involve Demolition and/or Excavation Activities ➢ $1 Million Per Occurrence/ $2 Million Aggregate
➢ City listed as an Additional Insured on the coverage
BD 5
TIER 2 DESIGNATED INSURANCE REQUIREMENTS
a. Commercial General Liability
➢ $1 Million Per Occurrence/ $2 Million Aggregate
▪ City listed as an Additional Insured on the coverage
▪ Coverage is primary and non-contributory
▪ If scope of work is within 50 feet of any railroad, endorsement citing inclusion of liability associated with this work is required
▪ If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission b. Business Auto Liability
➢ $1 Million Combined Single Limit
▪ City listed as an Additional Insured on the coverage
▪ Must include liability arising from all owned, leased, hired, and non-owned autos ▪ If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission ➢ If Contractor or its subcontractors or suppliers haul hazardous material (including, without limitation, waste), Auto Liability insurance must be applicable to all hazardous waste hauling vehicles, and include MCS 90 and CA9948 Endorsements. c. Workers Compensation
➢ $1 Million Per Occurrence for Bodily Injury by Accident ➢ $1 Million Each Employee for Bodily Injury by Disease ➢ $1 Million Policy Limit for Bodily Injury by Accident ▪ Waiver of Subrogation in favor of City
▪ If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission d. Pollution Policy (Hazardous Materials) [If Applicable] ➢ Required of Projects that involve Demolition and/or Excavation Activities ➢ $1 Million Per Occurrence/ $2 Million Aggregate
➢ City listed as an Additional Insured on the coverage
CONTRACTED OPERATIONS DESIGNATED AS TIER 2
Air Conditioning (HVAC)
Systems (service and repair) Carpentry (building interiors) Fire Suppression Systems (service and repair) Alarms and Alarm Systems Communications Equipment
Installation (interior) Landscape Construction
Building Interior Work (service,
repair and non-structural
remodeling)
Driveway, Parking Area or
Sidewalk (paving or repaving) Painting (exterior)
Cable Installation in Conduits
(buildings) Fence Erection All Other Job Types including Vendors BD 6
Contractor expressly waives all rights to subrogation against the City, its officers, employees and volunteers for losses arising from work performed by Contractor for City by expressly waiving Contractor’s immunity for injuries to Contractor’s employees and agrees that the obligation to indemnify, defend and hold harmless provided for in this Agreement extend to any claim brought by or on behalf of any employee of Contractor. This waiver is mutually negotiated by the parties. This shall not apply to any damage resulting from the sole negligence of City, its agents and employees. To the extent any of the damages referenced herein were caused by or resulted from the concurrent negligence of City, its agents or employees, the obligations provided herein to indemnify, defend and hold harmless are valid and enforceable only to the extent of the negligence of contractor, its officers, agents and employees.

Subcontractors. The prime contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements from each subcontractor.

The Contractor shall not assign or sublet the contract, in whole or in part, without the written consent of the City, nor shall the contractor assign any monies due to, or to become due to, Contractor hereunder without prior written consent of the City.

The Contractor shall be fully responsible to the City for the acts and omissions of the subcontractor and persons either directly or indirectly employed by the Contractor. Consent to subcontracting part of the work shall, in no way, release the Contractor from responsibility for performance of the work, and Contractor will be held, in all respects, accountable for the same as if no consent had been given. The Contractor shall give personal attention to this work which is sublet. Nothing contained in the contract documents shall create any contractual relation between any subcontractor and the City.

Hold Harmless and Indemnification. Contractor shall indemnify, hold harmless and defend City and its elected officials, agents and employees and the Consultant from and against any and all claims, losses or liability, including attorney’s fees, arising from injury or death to persons or damage to property occasioned by any act, omission or failure to act of Contractor, its subcontractors, and any officers, agents and employees in performing the work required by this Agreement. Contractor’s obligations under this provision shall not be limited in any way by any terms of this Agreement, or the insurance limits.

5. LICENSES AND PERMITS:

No bid will be accepted from a Contractor who is not licensed in accordance with the law under the provisions of Division III, Chapter 9 of the Business and Professions Code of the State of California.

The Contractor shall, at the time of bid opening, possess a valid "Class A" Contractor's license, and provide its California State Contractor’s License number to the City.

All subcontractors listed at the time of bid opening shall possess a valid Contractor’s license for the work in which they are specified to complete within the Bid Submittal Package.

BD 7
The Contractor shall, prior to Notice to Proceed, procure all other permits and licenses as stipulated in the GENERAL CONDITIONS.

In addition, no contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015 or awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

Contractors shall submit proof of registration status with their bid submission to the City of Redlands. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

6. SUBSTITUTION OF SECURITIES:

In accordance with applicable provisions of State law, the Contractor will be permitted to substitute qualified securities in lieu of retention of withheld progress payments by the Owner.

7. SUBCONTRACTORS:

Pursuant to Section 4105 of the California Public Contract Code, the bidder may not circumvent the requirement to list subcontractors by the device of listing one subcontractor, who in turn sublets portions constituting a majority of the work covered by the contract.

A. Pursuant to California Government Code section 4106, subcontractors who will perform work or labor or render services in an amount in excess of one-half of one percent of the Contractor’s total bid shall be set forth in a list of subcontractors within the bid documents. Such list shall be accompanied by an experienced statement with pertinent information regarding similar projects and other evidence of qualifications for each such subcontractor, supplier, individual, or entity if requested by City. If City or engineer, after doing an investigation, has reasonable objection to any proposed subcontractor, supplier, individual, or entity, City may, before the notice of award is given, request the apparent successful bidder to submit a substitute, without an increase in the bid.

B. If the apparent successful bidder declines to make any such substitution, City may award the contract to the next lowest bidder that proposes to use acceptable subcontractors, suppliers, individuals, or entities declining to make the request and substitutions will not constitute grounds for forfeiture of the bid security of any bidder. Any subcontractor, supplier, individual or entity so listed and against which City makes no written objection prior to the giving of the notice of award will be deemed acceptable by City subject to verification of such assessments after the effective date of the agreement as provided herein.

8. NON DEBARRED CONTRACTORS AND SUBCONTRACTORS
The Contractor and all of its subcontractors shall, at the time of bid opening and for performance of this public works contract, be non-debarred contractors and not be ineligible Contractors pursuant to Public Contract Code section 6109 and Labor Code sections 1777.1 and 1777.7.

BD 8

9. LABOR LAW REQUIREMENTS
Prior to the start of construction, the Contractor and each subcontractor shall submit to the City an executed Checklist of Labor Law Requirements, included within Appendix A, certifying that each Contractor and Subcontractor will comply with the foregoing Labor Law requirements; and fully understands that failure to comply with these requirements will subject it to the penalties cited herein.

By submitting a bid, the prime contractor and subcontractors involved in this project assure that they intend to comply with the labor law requirements noted within Appendix A, fully understanding that failure to comply may subject them to penalties as noted.

10. BID PROTEST PROCEDURES
Any bid protest must be in writing and received by the City Clerk’s Office at 35 Cajon Street, Suite 4, Redlands, CA 92373, before 5:00 p.m. no later than two working days following the bid opening (the “Bid Protest Deadline”) and must comply with the following requirements:

10.1 General. Only a bidder who has actually submitted a Bid Proposal is eligible to submit a bid protest against another bidder. Subcontractors are not eligible to submit bid protests. A bidder may not rely on the bid protest submitted by another bidder, but must timely pursue its own protest. If required by City, the protesting bidder must submit a nonrefundable fee in the amount specified by City, based upon City’s reasonable costs to administer the bid protest. Any such fee must be submitted to City no later than the Bid Protest Deadline, unless otherwise specified. For purposes of this Section, a “working day” means a day that City is open for normal business, and excludes weekends and holidays as observed by the City.

10.2 Protest Contents. The bid protest must contain a complete statement of the basis for the protest and all supporting documentation. Material submitted after the Bid Protest Deadline will not be considered. The protest must refer to the specific portion or portions of the Contract Documents upon which the protest is based. The protest must include the name, address, email address, and telephone number of the person representing the protesting bidder if different from the protesting bidder.

10.3 Copy to Protested Bidder. A copy of the protest and all supporting documents must be concurrently transmitted by fax or by email, by or before the Bid Protest Deadline, to the protested bidder and any other bidder who has a reasonable prospect of receiving an award depending on the outcome of the protest.

10.4 Response to Protest. The protested bidder may submit a written response to the protest, provided the response is received by the City Clerk’s Office before 5:00 p.m., within two working days after the Bid Protest Deadline or after actual receipt of the bid protest, whichever is sooner (the “Response Deadline”). The response must include all supporting documentation. Material submitted after the Response Deadline will not be considered. The response must include the name, address, email address, and telephone number of the person representing the protested bidder if different from the protested bidder.

BD 9

10.5 Copy of Protesting Bidder. A copy of the response and all supporting documents must be concurrently transmitted by fax or by email, by or before the Bid Protest Deadline, to the protesting bidder and any other bidder who has a reasonable prospect of receiving an award depending upon the outcome of the protest.

10.6 Exclusive Remedy. The procedure and time limits set forth in this section are mandatory and are the bidder’s sole and exclusive remedy in the event of a bid protest. A bidder’s failure to comply with these procedures will constitute a waiver of any right to further pursue a bid protest, including filing a Government Code Claim or initiation of legal proceedings.

10.7 Right to Award. The City Council reserves the right to award the Contract to the bidder it has determined to be the responsible bidder submitting the lowest responsive bid, and to issue a notice to proceed with the Contract notwithstanding any pending or continuing challenge to its determination.

BD 10

PROPOSAL
TO: THE CITY OF REDLANDS, SAN BERNARDINO COUNTY, CALIFORNIA herein called the “City”.

Pursuant to and in compliance with your Notice Inviting Bids, and the other documents relating thereto, the undersigned Bidder, having familiarized themselves with the terms of the Contract, the local conditions affecting the performance of the Contract and the cost of the work at the place where the work is to be done, and with the plans thereto, hereby proposes and agrees to perform within the time stipulated, the Contract, including all of its component parts and everything required to be performed, and to provide and furnish any and all of the labor, materials, tools, equipment and all utility and transportation services necessary to perform the contract, and complete in a workmanlike manner, all of the work covered by the contract in connection with the City’s Project identified as WWTP Hillside Stabilization and Stairway Improvements Project Project No. 521038
NOTE: Bidders must bid on each item in this schedule. All entries in the entire PROPOSAL must be made clearly and in ink. Mistakes shall be lined through and the correct amount written above and initialed by the authorized agent of the Bidder.

BID SCHEDULE
(See “Section 01200 – Measurement and Payment” for Bid Item description) Item
No. Brief Description Estimated Quantity
Unit Price
(If Applicable) Total Price in Figures
1 Mobilization (Maximum 5%
of Total Bid Price)
LUMP
SUM N/A $______________________
2 SWPPP LUMP
SUM N/A $______________________
3 Construction Staking LUMP
SUM N/A $______________________
4 Retaining Wall (gray precision
block) 352 LF $_________/LF $______________________
5 Concrete Block Slough Wall 178 LF $_________/LF $______________________ 6 Reinforced Concrete Stairway 733 SF $_________/LF $______________________ 7 Metal Hand Railings 231 LF $_________/LF $______________________ 8 V-Ditch 336 LF $_________/LF $______________________
BD 11

BID SCHEDULE (CONTINUED)
(See “Section 01200 – Measurement and Payment” for Bid Item description) Item
No. Brief Description Estimated Quantity
Unit Price
(If Applicable) Total Price in Figures
9 U-Channel 25 LF $_________/LF $______________________ 10 Grate Inlets 8 EA $_________/EA $______________________ 11 Stairway Lights (Solar) 4 EA $_________/EA $______________________ 12 Landscape & Irrigation LUMP
SUM N/A $______________________
13 Construct 4” Thick Concrete
Slab w/ #3 Bars @ 24”
O.C.E.W. & #3 Cont. Bar at
Edge
83 SF $_________/SF $______________________
14 Construct V-Drain Per Detail on
Sheet 3 55 LF $_________/LF $______________________
15 Remove and Dispose of
Existing V-Drain 65 LF $_________/LF $______________________ 16 Construct Retaining Wall
Utility Opening Per SPPWC
STD. 617-3
5 EA $_________/EA $______________________
17 Earthwork and/or Export
Material 300 CY $_________/CY $______________________
18 Unforeseen work not covered
within all other bid items
LUMP
SUM N/A $__________30,000_______
19 Demobilization LUMP
SUM N/A $______________________
TOTAL PRICE (ITEMS 1-19) $______________________
Last Minute Additions/Deductions*__________________________________________ Bid Item No.________ Last Minute Additions/Deductions*__________________________________________ Bid Item No.________ Last Minute Additions/Deductions*__________________________________________ Bid Item No.________ BID SCHEDULE TOTAL PRICE: $_______________________________________________________ BID SCHEDULE TOTAL PRICE WRITTEN IN WORDS: ________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ BD 12
LOW BID DETERMINATION:

The low bid will be determined pursuant to Public Contract Code Section 20103.8 as the lowest bid price on the Bid Schedule Total Price on page BD 11. A responsible bidder who submits the lowest bid as determined by the above method shall be awarded the contract, if it is awarded, by the City Council of the City of Redlands.

BD 13

ADDENDA
Receipt of the following addenda is hereby acknowledged and the same is included in the Bid Price:

Addendum #1___________ Addendum #2___________ Addendum #3____________ (initials) (initials) (initials)
Addendum #4___________ Addendum #5___________ Addendum #6____________ (initials) (initials) (initials)
ATTEST: (if Corporation)
(Corporation Seal)
___________________________________ _____________________________________ Company Name Signature
____________________________________ _____________________________________ Address Name
____________________________________ _____________________________________ City, State, Zip Title
BD 14

BID CERTIFICATION
The undersigned certifies that they are familiar with the various State and local laws affecting labor, length of working days, employer's liabilities, Sunday work, alien labor, domestic materials, Subcontractors, etc.

It is understood and agreed that the work under the contract will be commenced by the undersigned Bidder, if awarded the contract, within ten (10) calendar days from the date in the Notice to Proceed and will be completed by the Contractor in the time set forth in the CONTRACT.

Enclosed find Bidders bond or certified or cashier's check No. _________________ on the __________________________________ Bank, in the amount of ______________________ _______________________ which is not less than ten percent (10%) of the Bid submitted by the undersigned, made payable to the City of Redlands, California and which is given as a guarantee that the Bidder agrees that in case of their default in executing said contract with necessary bonds, the bond or check accompanying this Bid and the money made payable shall become and remain the property of the City of Redlands.

It is understood and agreed that the City of Redlands has the right to waive defects or irregularities and to accept or reject any or all Bids. No Bidder may withdraw their Bid for a period of sixty (60) days after the time of the Bid Opening except as allowed by the California Public Contract Code.

The following information, required by State law under penalty of perjury, is true and correct. Failure to complete this information renders the bid non-responsive, and the bid must be rejected. ____________________________________ _______________________________________ Company Name Signature
____________________________________ _______________________________________ Address Signatory's Title
____________________________________ _______________________________________ City, State, Zip State License Number and Class
____________________________________ _______________________________________ Telephone Number License Expiration Date
Dated this ________________ day of ___________________, 20___.

BD 15

BID BOND

KNOW ALL PERSONS BY THESE PRESENTS,
That ______________________________________________________________ as Principal, and ______________________________________ as Surety, are held and firmly bound unto the City of Redlands, hereinafter called City, in the sum of ______________________________________ dollars, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

WHEREAS, said Principal has submitted a bid to said City to perform all work required under the Project No. 521038.

NOW, THEREFORE, if said Principal is awarded a contract by said City and, within the time and in the manner required under the heading "Instructions to Bidders" bound with said Specifications, enters into a written contract on the form of agreement bound with said Specifications and furnishes the required bonds, one to guarantee faithful performance and the other to guarantee payment for labor and materials; then this obligations shall be null and void, otherwise it shall remain in full force and effect. In the event suit is brought upon this bond by said City and Judgment is recovered, said Surety shall pay all costs incurred by said City in such suit, including a reasonable attorney's fee to be fixed by the court.

SIGNED AND SEALED, this _________ day of _____________________________, 20____. ______________________________(SEAL) _______________________________(SEAL) (Principal) (Surety)
By:_________________________________ By:__________________________________ (Signature) (Signature)
Address:______________________________
_____________________________________
Telephone (___)________________________
(Seal and Notarial Acknowledgment of Surety)
BD 16

STATEMENT BY BIDDER

NON-COLLUSION AFFIDAVIT

STATE OF )
) ss

COUNTY OF )
, being first duly sworn, deposes and says that

he is
(Sole Owner, a Partner, President, Secretary, etc.)
of
(Contractor)
the party making the foregoing bid on Project No. 521038 that such bid is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the Bidder or of any other Bidder or to fix any overhead, profit, or cost element of the bid price or of that of another bidder, or to secure any advantage against the public body awarding the Contract of anyone interested in the proposed contract; that all statements contained in such bid are true; and further, that the Bidder has not directly or indirectly, submitted his bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company, association organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

By: ______________________________ Title: ________________________________ Subscribed and sworn to before me this day of __________________________, 20 .

Signature of Officer Administering Oath
(Notary Public)
BD 17

STATEMENT BY BIDDER
OFFICERS OF CORPORATION (Members of Firm)
The names of all persons interested in the foregoing proposals as principals, are as follows:
(IMPORTANT NOTICE - if Bidder or other interested person is a corporation, state legal name of corporation, also names of the president, secretary, treasurer and manager thereof; if a co-partnership, state true name of firm, also names of all individual co-partners composing firm; if Bidder or other interested person is an individual, state first and last names in full). _____________________________________ _____________________________________ _____________________________________ _____________________________________ _____________________________________ _____________________________________ Licensed in accordance with an act providing for the Registration of Contractors, License No. ______________________________________.

Signature of Bidder Dated
NOTE: If Bidder is a corporation, the legal name of the corporation shall be set forth above, together with the signature of the officer(s) authorized to sign contracts on behalf of the corporation; if Bidder is a co-partnership, the true name of the firm shall be set forth above, together with the signature of the partner or partners authorized to sign contracts in behalf of the co-partnership, and if the Bidder is an individual, that signature shall be placed above.

BD 18

STATEMENT BY BIDDER

SUB-CONTRACTORS LIST
Bidder supplies the following information for any Subcontractor who will perform work or labor or render services to the prime contractor, etc. to be used on Project No. 521038, all in accordance with Section 4104 of the California Public Contract Code.

LICENSED SUBCONTRACTOR’S NAME

AND BUSINESS ADDRESS
LICENSE #

SPECIFIC

DESCRIPTION

OF SUBCONTRACT
& BID ITEM #
% OF BID

ITEM TO BE

PERFORMED
BD 19

STATEMENT BY BIDDER

QUALIFICATION AND EXPERIENCE STATEMENT
The following outline is a record of the undersigned Bidder's experience in construction of three (3) projects of a type similar in magnitude and character to that contemplated under Project No. 521038 within the past two years. Include the location of each project as well as the name, address, and phone number of the owner, and name of individual to contact.

Subcontractors performing in excess of one half of one percent of the prime Contractor’s total bid, or in the construction of streets or highways, one half of one percent of the prime contractor’s total bid or ten thousand dollars ($10,000), whichever is greater shall provide a similar outline.

Additional pages outlining this portion of the Bid may be attached. Failure to provide this statement may result in rejection of the bid by the City of Redlands.

1. Owner's Name:

Contact Person: Phone: ( )
Address of Owner:

Project Description:

Amount of Contract: Completion Date:

2. Owner's Name:

Contact Person: Phone: ( )
Address of Owner:

Project Description:

Amount of Contract: Completion Date:

3. Owner's Name:

Contact Person: Phone: ( )
Address of Owner:

Project Description:

Amount of Contract: Completion Date:

BD 20

STATEMENT BY BIDDER

GENERAL INFORMATION

1. Bidder's Mailing Address

2. Number of years engaged in the contracting business under your present firm or trade name:

3. Have you ever failed to complete any work awarded to you? (Yes or No) . If yes, provide details in the space provided in Item 10.

4. Have you ever defaulted on a contract? (Yes or No) . If yes, provide details in the space provided in Item 10.

5. Have you ever been a party to a lawsuit or gone to arbitration during the last 5 years? (Yes or No) . If yes, provide details in the space provided in Item 10.

6. Has any Stop Notice been filed against you during the last 5 years? (Yes or No) . If yes, provide details in the space provided in Item 10.

7. Has your contractor's license ever been suspended, revoked, or subject to disciplinary action? (Yes or No) . If yes, provide details in the space provided in Item 10.

8. Contracts currently on hand:

Agency Name Amount of Contract Start Date Completion Date

9. Enter the name of person(s) who inspected the site of the proposed work for your firm and the date of said site inspection.

Name: Date:

BD 21

10. In the space provided, the Bidder shall provide details concerning any "Yes" answers provided in this "General Information" section. Details shall include, but not be limited to, the nature of dispute, name of the agency involved and the final outcome. If requested by the City, the Bidder shall supply additional information, sufficiently detailed, to permit evaluation of the Bidder's ability to perform the work.

Question
Number Details

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CONTRACT DOCUMENTS
(CD)

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\\files\Engineering\Capital Projects\521900 WASTEWATER FUND AND PROJECTS\WWTP Hillside Stabilization\6 DESIGN\6- 10 SPECIFICATIONS\Public Work Contract.PW-3.1(Work Days).doc

PUBLIC WORK CONSTRUCTION CONTRACT
This Public Work Construction contract (“Contract”) is made and entered into this ___ day of ____________, 2026, by and between the City of Redlands, a municipal corporation, organized and existing under the laws of the State of California (hereinafter “City”), and __________________ (hereinafter "Contractor"). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.”
In consideration of the mutual promises contained herein, City and Contractor agree as follows:

1. SCOPE OF WORK: Contractor shall furnish all materials and will perform all of the work for the following: WWTP Hillside Stabilization and Stairway Improvements Project, Project No. 521038, complete all items as required by the Contract Documents (as herein defined) and Specifications for City’s WWTP Hillside Stabilization and Stairway Improvements Project, Project No. 521038 (the “Work”).

2. CONTRACT SUM: City shall pay Contractor the sum of ___________________ dollars ($___________) as consideration for its performance of the Work in accordance with the terms and conditions set forth in the Contract Documents. Pursuant to Public Contract Code Section 22300, Contractor has the option to deposit securities with an escrow agent as a substitute for retention of earnings required to be withheld by City pursuant to an escrow agreement as set forth in Public Contract Code section 22300.

7. RESOLUTION OF CONSTRUCTION CLAIMS: Claims by Contractor in the amount of three hundred seventy five thousand dollars ($375,000) or less shall be made by Contractor and \\files\Engineering\Capital Projects\521900 WASTEWATER FUND AND PROJECTS\WWTP Hillside Stabilization\6 DESIGN\6- 10 SPECIFICATIONS\Public Work Contract.PW-3.1(Work Days).doc processed by the City pursuant to the provisions of Part 3, Chapter 1, Article 1.5 of the Public Contract Code (commencing with Section 20104). All claims shall be in writing and include the documents necessary to substantiate the claim. Nothing in subdivision (a) of Public Contract Code Section 20104.2 shall extend the time limit or supersede the notice requirements provided in this case from filing claims by Contractor.

9. ASSIGNMENT OF AGREEMENT: No assignment by a Party of any rights or interests under this Contract shall be binding on another Party without the written consent of the Party sought to be bound.

11. SEVERABILITY: Any provision or part of the Contract Documents held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon City and Contractor. \\files\Engineering\Capital Projects\521900 WASTEWATER FUND AND PROJECTS\WWTP Hillside Stabilization\6 DESIGN\6- 10 SPECIFICATIONS\Public Work Contract.PW-3.1(Work Days).doc IN WITNESS WHEREOF, the Parties hereto have executed this Contract the day and year first written above.

CITY OF REDLANDS
(SEAL)
By:____________________________________
Mario Saucedo, Mayor
ATTEST:
____________________________________
Jeanne Donaldson, City Clerk
(SEAL)
__________________________________________
Name of Contractor
By:_______________________________________
Signature of Authorized Agent
__________________________________________
Title
__________________________________________
Signature of Authorized Agent (if necessary)
__________________________________________
Title
__________________________________________
Contractor's License No.
\\files\Engineering\Capital Projects\521900 WASTEWATER FUND AND PROJECTS\WWTP Hillside Stabilization\6 DESIGN\6- 10 SPECIFICATIONS\Public Work Contract.PW-3.1(Work Days).doc

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

Dated this day of , 2026.
_____________________________________
(Contractor)
_____________________________________
(Signature)
_____________________________________
(Official Title)
(SEAL)
(Labor Code Section 1861 provides that the above certificate must be signed and filed by the Contractor with the Owner prior to performing the work of the contract.)
\\files\Engineering\Capital Projects\521900 WASTEWATER FUND AND PROJECTS\WWTP Hillside Stabilization\6 DESIGN\6- 10 SPECIFICATIONS\Public Work Contract.PW-3.1(Work Days).doc

FAITHFUL PERFORMANCE BOND
Whereas, the City of Redlands (“City”), State of California, and ______________ (hereinafter designated as "Principal") have entered into an agreement dated _____, 2026 (“Agreement”) whereby Principal agrees to install and complete certain public improvements (the “Work”), which said Agreement is identified as _________________ and is hereby referred to and made a part hereof; and
Whereas, said Principal is required under the terms of the Agreement to furnish a bond for the faithful performance of the Work, now, therefore, we, the Principal and, _____________________________, as Surety, are held and firmly bound unto the City in the penal sum of ________________________________ dollars ($_______________) lawful money of the United States, for the payment of which sum we bind ourselves, and our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.

1. Complete the Work in accordance with its terms and conditions; or

2. Obtain a bid or bids for completing the Work in accordance with its terms and conditions, and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a contract between such bidder and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Work less the balance of the Agreement price, but not exceeding, including other costs and damages for which Surety may be liable hereunder, the \\files\Engineering\Capital Projects\521900 WASTEWATER FUND AND PROJECTS\WWTP Hillside Stabilization\6 DESIGN\6- 10 SPECIFICATIONS\Public Work Contract.PW-3.1(Work Days).doc amount set forth above. The term “balance of the Agreement price,” as used in this paragraph, shall mean the total amount payable to the Principal by the City under the Agreement and any modifications thereto, less the amount previously properly paid by the City to the Principal.

Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Principal.

No final settlement between the City and the Principal shall abridge the right of any beneficiary hereunder whose claim may be unsatisfied.

In witness whereof, this instrument has been duly executed by the Principal and Surety above named, on , 2026.
(SEAL) (SEAL)
(Contractor) (Surety)
BY:
(Signature) (Signature)
Address:___________________________________
__________________________________________
(Seal and Notarial Acknowledgment of
Surety)
Telephone ( )___________________________
\\files\Engineering\Capital Projects\521900 WASTEWATER FUND AND PROJECTS\WWTP Hillside Stabilization\6 DESIGN\6- 10 SPECIFICATIONS\Public Work Contract.PW-3.1(Work Days).doc

LABOR AND MATERIAL BOND
Whereas, the City Council of the City of Redlands, State of California, and ________________ (hereinafter designated as “Principal”) have entered into an agreement (the “Agreement”) whereby Principal agrees to install and complete certain designated public improvements (the “Work”), which said agreement, dated ____________, 2026, and identified as WWTP Hillside Stabilization and Stairway Improvements Project, Project No. 521038 is hereby referred to and made a part hereof; and
Whereas, under the terms of the Agreement, Principal is required before commencing the performance of the Work, to file a good and sufficient Labor and Material bond with the City of Redlands to secure the claims to which reference is made in Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code of the State of California.

Now, therefore, said Principal and the undersigned as corporate surety, are held firmly bound unto the City and all contractors, subcontractors, laborers, material men and other persons employed in the performance of the Agreement and referred to in the aforesaid Code of Civil Procedure in the sum of ______________ dollars ($_____) for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, that said surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

Should the condition of this bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.

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GENERAL CONDITIONS
(GC)

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GC 1

GENERAL CONDITIONS
The Standard Specifications for Public Works Constructions, 2021 Edition (Greenbook), together with supplements as published by Building News, Inc., are modified herein and comprise the Standard Specifications. For convenience, the section and subsection numbering system used in these modifications correspond to those used in the Greenbook. Unless specifically deleted or modified herein, all requirements of the Greenbook shall prevail.

SECTION 1 – GENERAL, TERMS, DEFINITIONS, ABBREVIATIONS,

UNITS OF MEASURE, AND SYMBOLS
1-2 TERMS AND DEFINITIONS.

Agency - Amend as follows:
“The legal entity (City) for which the Work is being performed.” Bidder - Amend as follows:
“Any individual, firm, partnership, corporation, or combination thereof, licensed in accordance with the provisions of Chapter 9, Division III of the Business and Professions Code, submitting a Bid for the Work, acting directly or through a duly authorized representative.” City. The City of Redlands, San Bernardino County, California, being the legal entity for which the Work is being performed. Also referred to as Agency or Owner.

City Council. The City Council of the City of Redlands, San Bernardino County, California, being the body authorizing entrance into legal agreements and allowing work in public right-ofway or on public property controlled by the City of Redlands. Also referred to as Board.

Engineer - Amend as follows:
“The City Engineer of the Agency, or other person designated by the City Engineer, acting either directly or through authorized agents.”
Fabricated. An item specifically assembled or made out of selected materials to meet individual design requirements.

Guarantee. See Warranty.

Laboratory. The designated laboratory authorized by the City of Redlands to test materials and work involved in the Contract.

Manufactured. A standard mass-produced unit or item meeting design requirements.

Owner. The City of Redlands, San Bernardino County, California.

Pavement. The uppermost layer of material placed on the traveled way or shoulder. Also referred to as surfacing.

GC 2
Rain Day. A scheduled working day when you cannot perform work on the controlling activity for at least 50 percent of the day with at least 50 percent of the normal labor and equipment due to adverse weather-related conditions that cause the Contractor to dismiss the crew.

Street - Delete and replace with the following:
“Any road, highway, parkway, freeway, avenue, street, lane, alley, crossing, intersection, court, place, circle, walk, way, or any public right-of-way within the jurisdiction of the Agency.” Surety - Delete and replace with the following:
“An admitted corporate surety as listed by the United States Department of Treasury and duly licensed to conduct business in the State of California and County of San Bernardino and acceptable to the City of Redlands, bound with and for the Contractor for the acceptable performance, execution, and completion of the Work, and for the satisfaction of all obligations incurred.”
Warranty. An extended insurance by the Contractor, of any product or item of work installed as a part of this project for replacement and/or repair for the time period specified, including but not limited to, all parts, labor, materials, tools, equipment costs, etc. necessary for the product or item of work to be in proper and acceptable working condition after completion of the project. For the purposes of this Contract, the period of coverage shall begin on the date of the Notice of Completion filed by the Owner.

Working Hours. Unless specified otherwise, working hours shall be from 7:00 AM to 4:00 PM, Monday through Friday, inclusive. Saturdays, Sundays, and City Holidays, as shown on the current year Construction Schedule, are excluded unless authorized by the City. 1-7.2 CONTRACT BONDS. - Add the following sentence to paragraph 1:

The warranty provisions set forth in Section 7-18 shall be secured by the Contract Performance Bond required under this section and said Bond shall remain in full force and effect for a period of one year from the date of completion as specified in the Notice of Completion.

SECTION 2 - SCOPE OF THE WORK
2-2 PERMITS. - Amend the following:

Amend the first sentence of paragraph 1 as follows:
“The Contractor will obtain all permits necessary to perform the work in streets, highways, railways or other rights-of-way.”
Add the following sentence between the first and second sentences of paragraph 1:

For all work within Caltrans right-of-way, the Contractor shall obtain their own Caltrans Encroachment Permit and pay all necessary permit and inspection fees as required by Caltrans.

GC 3
Add the following paragraph:

The Contractor shall, prior to the start of work, procure all permits and licenses, including but not limited to, a City Business License for itself, subcontractors, and all parties performing actions associated with this contract within the City of Redlands, City Truck Route Permit, City Street/Lane Closure Permit, City Encroachment Permit, USA Verification Number, DOSH Excavation Permit, other permits required by agencies and/or utilities having jurisdiction on the work, pay all charges and fees required by the City, other agencies and utilities, and give all notices necessary and incidental to the due and lawful prosecution of the work. All City permits associated with this project are no fee to the Contractor.

SECTION 3 - CONTROL OF THE WORK
3-7 CONTRACT DOCUMENTS.
3-7.1 General. – Add the following paragraphs:

Contractor’s working drawings or plans for any structure not included in the plans shall be approved by the Engineer before any work is performed. It is mutually agreed that approval by the Engineer of the Contractor’s working plans does not relieve the Contractor of any responsibility for accuracy of dimensions and details, and that the Contractor shall be responsible for agreement and conformity of their working plans with the approved plans and specifications.

Finished surfaces in all cases shall conform with the lines, grades, cross sections, and dimensions shown on the approved plans. Deviations from the approved plans will be determined by the Engineer and approved in writing. In the event of a discrepancy between any drawing and the figures written thereon, the figures shall be taken as correct.

Should it appear that the work to be done or any matter thereto is not sufficiently detailed or explained by the plans and specification, the Contractor shall apply to the Engineer for such further explanation as may be necessary and shall conform to such explanation or interpretation as part of the Contract so far as may be consistent with the intent of the original plans and specifications. 3-7.1.1 Preconstruction Meeting. The Contractor to whom the contract is awarded, and all his major subcontractors, shall attend a pre-construction meeting. The time and location of said meeting will be set by the City. Contractor will be given adequate notice of such meeting. It shall be the Contractor's responsibility to notify his subcontractors of the time and location of the meeting. All submittals as required under the General Requirements shall be submitted by the Contractor at the time of the meeting.

The Contractor will be provided with an electronic (.PDF file) of the conformed plans and specifications for their use throughout the project. Contractor is responsible for all costs of reproduction.

Progress meetings will be scheduled by the City. The Contractor will be given at least five working days notice of the time and location of said meetings. The Contractor has the responsibility of notifying his subcontractors, suppliers, and fabricators of the time and location of said meetings.

Meetings will be held either at the job site, at the offices of the City of Redlands, or at any other GC 4
location approved by the City. The Contractor may request, in writing, that a meeting be held.

The City will schedule a meeting at the Contractor’s request not more than five working days after receiving said written notice.
3-7.2 Precedence of Contract Documents. – Replace paragraph 2 with the following:

The precedence shall be (A. being highest, O. being lowest):

A. Permits from other Agencies as may be required by law.

B. Change Orders.

C. Contract.

D. Addenda.

E. Bid Schedule/Proposal.

F. General Requirements.

G. Technical Specifications.

H. Plans.

I. MUED General Permit Conditions and Trench Specifications.

J. City of Redlands Water & Sewer Systems Standard Specifications.

K. General Conditions.

L. City of Redlands Standard Specifications and Detail Drawings for Design and Construction of Public Improvements and all Supplements
M. Standard Specifications for Public Works Construction (SSPWC), 2018 Edition N. Standard Plans for Public Works Construction, 2012 Edition O. Reference Specifications.
3-8.7 Record Drawings. The Contractor shall maintain at the job site, a set of record drawings for the work showing: exact location information of all existing underground utilities encountered, final locations determined in the field, any deviations from the plans and specifications and new work performed within the work area; and all differences between the work as drawn and as installed for all concealed work as well as work added which is not shown on the drawings. Concealed work shall mean all work installed underground or in an area which cannot be readily inspected by use of access panels, inspection plates or other removable features. When vacuum excavation (potholing) services are required, contractor to provide report that identifies depth and alignment of underground utilities.

These record drawings shall be kept current and legible, and shall be available for inspection at all times by the Engineer, Architect and Contractor. All information, changes in the work or work added on these record drawings shall be marked in red. All markings shall use the same legends that are used on the drawings. Indicate locations by exact dimensions and elevations. Give dimensions and elevations from a permanent reference point and prepare all changes to scale.

At the end of construction, the contractor shall prepare one set of marked-up prints of the record drawings indicating any and all revisions and changes to the drawings reflecting As-Built conditions.

The drawings shall also contain a listing of all subcontractors who worked on the construction project.

The As-Built drawings will be submitted to the Municipal Utilities and Engineering Department for review and approval by the City Inspector and Engineer.

The design engineer or City staff shall prepare the final As-Built drawings for record purposes in one of the following two ways: (1) Check out the original drawings from the City and manually revise the GC 5
drawings to reflect the As-Built condition; or (2) Re-plot the original drawings electronically on 4 mil mylars and make revisions electronically to reflect the As-Built conditions. The final As-Built drawings will be reviewed and approved by the City Inspector and Engineer The construction related bonds will not be released by the City until the As-Built drawings are accepted by the Engineer and all City stipulated conditions for the release of the bonds have been satisfied.
3-10 SURVEYING.
3-10.3 Line and Grade. - Add the following sentences to paragraph 1:

All distances and measurements shown are and will be made in a horizontal plane. Construction line and grade staking shall be set at maximum intervals of 25 feet when the grade is 0.50 percent or greater. Construction line and grade staking shall be set at maximum intervals of 12 feet when the grade is less than 0.50 percent.
3-10.4 Permanent Survey Markers.

The Registered (licensed) Land Surveyor or Registered Civil Engineer authorized to practice land surveying in accordance with all provisions of Section 8771 of the Business and Profession Code shall be hired as a subcontractor or employed by the Contractor. 3-10.5 Survey Service.

Contractor shall be responsible for: furnishing all surveying and staking, horizontal and vertical, as shown on the plans and in accordance with the specifications; furnishing all staking for sub-grade and base course grades per typical sections; replacing any existing monuments and ties which have been destroyed by construction; identifying, locating and tying out all monuments and ties necessary within the work area; and shall reinstall all disturbed monuments and ties, supplying the Engineer with copies of monument and tie sheets recorded with the County Surveyor in accordance with applicable State law. Monuments shall be approved by the Engineer.

Surveying and staking shall be done by a Registered (licensed) Land Surveyor or Registered Civil Engineer authorized to practice land surveying in accordance with all provisions of Section 8771 of the Business and Professions Code.

Unless otherwise specified, stakes will be set and stationed by the Contractor’s surveyor for curbs, headers, sewers, storm drains, structures, rough grade and all other staking necessary for the construction of the work. A corresponding cut or fill to finished grade (or flowline) will be indicated on a grade sheet to be supplied to the Engineer. The Contractor shall dig all holes necessary for line and grade stakes.
3-13 COMPLETION, ACCEPTANCE, AND WARRANTY.
3-13.2 Acceptance. - Add the following paragraphs:

The Contractor shall submit written assertion that the work has been completed prior to the Engineer making final inspection. The Engineer will have 48 hours to inspect the work. If the Engineer determines that the work is not complete, written notice will be given.

GC 6
Until final acceptance of work by the Engineer, the Contractor shall have charge and care thereof from damage caused by the action of the elements or from any other cause, whether arising from the execution or from the non-execution of the work. The Contractor shall rebuild, repair, restore, and make good all injuries or damage to any portion of the work occasioned by any of the above causes before final acceptance and shall bear the expense thereof.

All work which has been rejected shall be remedied or removed and replaced by the Contractor at their expense with work conforming to the plans and specifications. Any defective material or workmanship which may be discovered before final acceptance or within one year from the date of final acceptance shall be immediately corrected by the Contractor at their expense, notwithstanding that it may have been overlooked in previous inspections and estimates. Failure to inspect work at any stage shall not relieve the Contractor from any obligation to perform sound and reliable work as herein described. It is the Contractor’s ultimate responsibility to deliver a complete, operational project that complies in all details with these specifications, at the time of final acceptance.

Any omission or failure on the part of the City to discover or notify the Contractor of or to condemn defective work or material at the time of construction shall not be deemed as acceptance, and the Contractor will be required to correct defective work or material prior to final acceptance.

The City will endeavor to locate any errors or defective materials or workmanship and call them to the attention of the Contractor prior to subsequent work being performed. However, the City is under no obligation to do so and shall not be held liable because errors or defective material or workmanship by the Contractor are not discovered prior to subsequent work.

Nothing in this section shall be construed to limit the rights of the City to immediately correct conditions which are unsafe or which pose a public health nuisance. Should said corrections later be found to be caused by defective material and/or workmanship, the Contractor and their surety shall reimburse the City for costs reasonably incurred while attending the situation.

In the event it is necessary for the City to file suit to enforce any liability of the Contractor pursuant to this Section, the City shall be entitled to recover from the Contractor, in addition to all other amounts found due and owing, costs of suit and reasonable expenses and fees including reasonable attorneys’ fees incurred by the City in successfully enforcing the Contractor’s obligation, all to be taxed as costs and included in any judgment rendered.
3-13.3 Warranty. - Amend the following:

Amend the first sentence of the paragraph 3:
“The warranty period for specific items covered under manufacturers’ or suppliers’ warranties shall commence from the date of the final acceptance, except where longer warranty periods are specified.” Add the following paragraphs:

All start-up and testing shall be complete, approved and accepted before final acceptance, substantial completion, or beneficial occupancy.

GC 7
The warranty provided herein shall not be in lieu of, but shall be in addition to any warranties or other obligations otherwise imposed by the specifications or by law. The remedies provided herein shall not be exclusive and the City shall be entitled to any and all remedies provided by law. 3-14 INSPECTION.

The Contractor shall notify the Engineer at least 24 hours in advance before inspection is required.

Whenever the Contractor varies the period during which work is carried on each day, due notice shall be given to the Engineer so that proper inspection may be provided. Varied working hours may be allowed only upon written authorization from the Engineer.

Work financed in whole or in part with funds from another public entity or performed within the jurisdiction of another public entity shall be subject to inspection at all times by authorized representatives of that entity.

The work shall be ready for inspection, whether by City, other public entities or independent testing laboratories, at the scheduled times arranged by the Contractor. If, in the City’s sole judgment, the work is not ready and the inspection must be rescheduled, the Contractor shall be notified. The Contractor shall reschedule the inspection and provide the proper 24 hour notification for the rescheduled inspection. Any costs incurred by the City for rescheduled inspections shall be reimbursed prior to the release of Bonds.

In order to allow for inspection, the Contractor shall notify the City’s inspector sufficiently in advance of the permanent concealment of any materials or work. The City’s inspector shall make the appropriate notifications to other public entities and independent testing laboratories for inspections.

All inspections required in the specifications for this project shall be coordinated through the City’s inspector.

If any work is concealed or performed without the prior notice specified, the work shall be subject to such tests or exposure as may be necessary to prove to the City, Architect and Engineer, that the materials used and the work performed are in conformity with the drawings and specifications. All labor, tools, materials and equipment necessary for exposing and testing shall be furnished by the Contractor at their expense. The Contractor shall replace at their expense, any materials or work damaged by exposure or testing.

Overtime inspection may be requested by the Contractor. Overtime inspection includes but is not limited to, any hours worked outside of the inspector’s normal working hours including weekends and holidays. Such requests shall be on a case-by-case basis as determined by the Engineer. If the Engineer so determines and approves, overtime inspection shall be paid for by the Contractor at the current City billing rate at the time of request or as billed by other public entities or independent testing laboratories. Any costs incurred by the City for overtime inspection shall be reimbursed prior to the release of Bonds.

SECTION 4 - CONTROL OF MATERIALS
4-1 GENERAL. - Delete and replace with the following:

GC 8
Should any work performed or material furnished under the Contract prove defective or not in accordance with the Plans and Specifications and in the opinion of the Engineer such defect is not of sufficient magnitude or importance to make the work dangerous or unusable, or if the removal of such work is impracticable or will create dangerous or undesirable conditions, the Engineer at his discretion shall have the right and authority to retain such work instead of requiring it to be removed and reconstructed, but he shall make such deductions therefore in the payment due the Contractor as may be just and reasonable.
4-1.1 Warranty of Title. No materials, supplies or equipment for the work under this Contract shall be purchased subject to any chattel mortgage or under a conditional sale contract or other agreement by which an interest therein or any part thereof is retained by the seller or supplier. The Contractor warrants clear and good title to all materials supplied and equipment installed and incorporated in the work and agrees, upon completion of all work, to deliver the premises, together with all improvements and appurtenances constructed or placed thereon by him, to the Owner free from any claims, liens, encumbrances or charges, and further agrees that neither he nor any person, firm, or corporation furnishing any material or labor for work covered by the Contract shall have any right to a lien upon the premises or any improvement or appurtenance thereon, provided that this shall not preclude the Contractor from installing metering devices or other equipment of utility companies the title of which is commonly retained by the utility company. Nothing contained in this article, however, shall defeat or impair the right of such persons furnishing materials or labor under any bond given by the Contractor for their protection, or any right under any law permitting such persons to look to funds due the Contractor, which are in the hands of the Owner. 4-1.2 Clayton Act. In submitting a bid to the City, if the bid is accepted the Contractor agrees it will assign to the City all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C.

Section 15) or under the Cartwright Act (chapter 2 [commencing with Section 16700] of Part 2 Division 7 of the Business and Professionals Code), arising from purchases of goods, materials, or services by the Bidder for sale to the City pursuant to the bid. Such assignment shall be made and become effective at the time the City tenders final payment to the Bidder.

SECTION 5 – LEGAL RELATIONS AND RESPONSIBILITES
5-1.1 CONTRACTOR’S EQUIPMENT AND FACILITIES.

A noise level limit of 86 dbA at a distance of 15 m (50 feet) shall apply to all construction equipment on or related to the work whether owned by the Contractor or not. The use of excessively loud warning signals shall be avoided, except in those cases required for the protection of personnel. 5-1.2 General.

The enclosed toilets required by this section shall be located within an approved yard, if one is acquired by the Contractor. If a yard is not acquired by the Contractor or the project is not within a City owned property, the toilets must be installed on a trailer and removed from the jobsite each day.

At no times shall toilets be stored within the public right of way outside of working hours. 5-3 LABOR. - Amend the following:

GC 9
5-3.1 General. - Add the following paragraphs:

Employment of apprentices are required on projects of $30,000 or more. Provisions in Sections 1777.5 of the California Labor Code fixes responsibility of compliance with that section for all apprenticeable occupations with the Contractor. Section 1777.5 provides that the Contractor and every Subcontractor shall submit contract award information to the applicable joint apprenticeship committee. One apprentice hour for every five journeymen hours worked is the minimum State requirement applicable to each apprenticeable trade. Section 1777.7 of said Labor Code provides that the Contractor shall forfeit as a civil penalty the sum of one hundred dollars ($100.00) for each calendar day of noncompliance with provision of said Section 1777.5.

The Contractor will observe all applicable health and safety requirements, including, but not limited to the California and Federal Occupational Safety and Health Acts. The Contractor shall submit for review by the City a Site Specific Health and Safety Plan prior to the commencement of construction activities. This Plan shall meet or exceed the requirements of 29 CFR 1910.120. 5-3.2 Prevailing Wages. - Add the following paragraphs:

Contractors are hereby notified that pursuant to Section 1770 of the Labor Code of the State of California, the City Council of the City of Redlands, California, by Resolution No. 2326, has ascertained the general prevailing rate of hourly wages and rates for legal holidays and overtime work in the locality where this work is to be performed, for each craft or type of workman or mechanic needed to execute the Contract which will be awarded to the successful Bidder. The Contractor shall comply with Sections 1770 to 1780 inclusive of the Labor Code and Master Labor Agreement of Southern California.

The Contractor and each of his subcontractors shall pay each of his employees engaged in work on the project under this Contract in full less legally required deductions and also deductions made pursuant to the regulations prescribed under the so-called “Kick- Back Statute” (48 Sta. 948; U.S.C. 875; 40 U.S.C. 276c).

In accordance with Section 1775 of the California Labor code, Contractor shall forfeit to City, as a penalty, a minimum of $40 for each day, or portion thereof, and a maximum of $200 for each day, or portion thereof, for each worker paid, either by Contractor, or any subcontractor, less than the prevailing rates as determined by the Director of the California Department of Industrial Relations for the work.

Contractor further agrees to fully comply with all applicable provisions of the California Labor Code including but not limited to Sections 1771, 1775, 1776, 1777.5, 1813 and 1815. Failure to abide by prevailing wages and laws by Contractor will be enforced.

The Contractor or subcontractor shall, as a penalty, to the State or political subdivision on whose behalf the contract is made or awarded forfeit twenty-five ($25) dollars for each worker employed in the execution of the contract by the respective contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any calendar day and 40 hours in any calendar work in violation of Labor Code section 1813. 5-3.3 Payroll Records. – Delete and replace with the following:

GC 10
The contractor and subcontractors shall submit electronic certified payroll on a weekly basis to the City of Redlands through LCPtracker. LCPtracker is a web-based labor compliance management system. The Prime Contractor and Subcontractors and lower-tier Subcontractors will receive an email from LCPtracker providing their log-on identification and temporary password. The Contractors will need to follow the instructions in the email to set-up their permanent password and activate their account. Once their account is setup, LCPtracker Inc. provides either computer based or web based training. Training can be accessed via the “Book Now” button located under the “Projects” tab. The prime contractor shall submit their certified payroll, along with any subcontractor who is performing any labor, on a weekly basis. The prime contractor is responsible for all communication with their subcontractors and shall submit their subcontractor’s certified payroll as part of their weekly payroll packet. All labor compliance correspondence and submissions will be made through the LCPtracker software.

All certified payroll shall be submitted no later than 7 days from the close of the pay period. The payroll records shall set out accurately and completely the name, social security number, classification and hourly wage rate of each employee, hours worked by employee during the payroll period and a full weekly wages and the actual weekly wages paid to the employee. Such certified payroll records shall be made available at all time for inspection by the City, the Department of Industrial Relations, the Department of Labor or authorized representatives within ten days of request. The contractor and subcontractor shall preserve weekly payroll records for a period of three (3) years from the date of completion of the Contract. In case on noncompliance with said Section 1776 and after a ten-day period following receipt of written notice, the Contractor shall forfeit to the California Department of Industrial Relations one hundred dollars ($100.00) for each calendar day or portion thereof, for each worker in non-compliance, until compliance is effectuated.

In order to meet labor compliance requirements, all contractors will be required to complete eDocuments which are accessed, submitted and approved through LCPtracker. All eDocuments are required to be signed by an owner/officer or authorized signer. The Prime Contractor and each Subcontractor and every lower-tier Subcontractor and any Vendors subject to this provision shall comply with Title 8, Section 16404 of the California Code of Regulations.

A Fringe Benefit Statement shall be submitted with the first payroll and is required for both the prime contractor and any subcontractors. A new Fringe Benefit Statement will be required when general determinations are issued in February and August. Please refer to the DIR website for additional details. Any weeks where no work was performed must be represented by the submittal of a Statement of Non-Performance covering the 7 day pay period where no hours were worked on the site. Final payroll on the project should state “Final” on the certified payroll, and must be marked as such in the LCPtracker system.

Failure by the Contractor to comply with the aforementioned requirements shall result in withheld progress payments until such time certified payroll documents have been received, reviewed, and accepted by the City. The City reserves the right to seek assistance from the State Department of Industrial Relations in determining the acceptability of certified payroll submittals before release of withheld progress payments. Prior to the release of retention monies, all certified payroll must be submitted on the project and any outstanding issues that may have occurred throughout the project must be resolved.

GC 11
5-4 INSURANCE. - Delete Section 5-4.1, Section 5-4.2 and replace with the following:

Contractor shall furnish the City with the customary Certificates of Insurance for all required insurance listed below. General Liability Insurance shall name the City and the Consultant, as an additional insured and shall be primary and non-contributing to any insurance or self-insurance maintained by the City. All liability insurance policies shall bear an endorsement or shall have attached a rider whereby it is provided that, in the event of expiration or proposed cancellation of such policies for any reason whatsoever, the City shall be notified by registered mail, return receipt requested, giving sufficient time before the date thereof to comply with any applicable law or statute, but in no event less than forty five (45) days before expiration or cancellation is effective.

TIER 1 DESIGNATED INSURANCE REQUIREMENTS
a. Commercial General Liability
➢ $1 Million Per Occurrence/ $2 Million Aggregate
▪ City listed as an Additional Insured on the coverage
▪ Coverage is primary and non-contributory
CONTRACTED OPERATIONS DESIGNATED AS TIER 1
Air Conditioning (HVAC)
Systems (installation)
Electric Light or Power Line
Construction Pipeline Construction
Airport Runways (paving,
repaving, etc.) Elevator Work Roofing
Blasting Operations Excavation Sandblasting
Bridge or Elevated Highway
Construction
Fire Suppression Systems
(installation)
Sewer and Water Main
Construction
Buildings Structural Work
(including elevators)
Gas Mains or Connections
Construction Sign Erection (streets)
Building Structure (raising or
moving) Geophysical Exploration Solar Energy
Cable Installation in Conduits and
Conduit Construction (streets) Grading of Land Street Cleaning Caisson or Cofferdam Work Hazardous Materials Contractors Street or Road Construction Dam or Reservoir Construction Irrigation or Drainage
Construction
Tank Construction, Installation,
Erection or Repair
Demolition (structures) Landscape Construction (street or street medians)
Telephone or Cable Line
Construction
Drilling Painting (exterior greater than
single story)
Tree Pruning, Dusting, Spraying
or Removal
GC 12
▪ If scope of work is within 50 feet of any railroad, endorsement citing inclusion of liability associated with this work is required
▪ If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission b. Business Auto Liability
➢ $1 Million Combined Single Limit
▪ City listed as an Additional Insured on the coverage
▪ Must include liability arising from all owned, leased, hired, and non-owned autos ▪ If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission ➢ If Contractor or its subcontractors or suppliers haul hazardous material (including, without limitation, waste), Auto Liability insurance must be applicable to all hazardous waste hauling vehicles, and include MCS 90 and CA9948 Endorsements. c. Commercial Umbrella/ Excess Liability
➢ $5 Million Per Occurrence/ Aggregate
▪ City listed as an Additional Insured on the coverage
▪ Coverage is primary and non-contributory
▪ If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission d. Workers Compensation
➢ $1 Million Per Occurrence for Bodily Injury by Accident ➢ $1 Million Each Employee for Bodily Injury by Disease ➢ $1 Million Policy Limit for Bodily Injury by Accident ▪ Waiver of Subrogation in favor of City
▪ If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission e. Pollution Policy (Hazardous Materials) [If Applicable] ➢ Required of Projects that involve Demolition and/or Excavation Activities ➢ $1 Million Per Occurrence/ $2 Million Aggregate
➢ City listed as an Additional Insured on the coverage
CONTRACTED OPERATIONS DESIGNATED AS TIER 2
Air Conditioning (HVAC) Systems
(service and repair) Carpentry (building interiors) Fire Suppression Systems (service and repair) Alarms and Alarm Systems Communications Equipment
Installation (interior) Landscape Construction
Building Interior Work (service,
repair and non-structural
remodeling)
Driveway, Parking Area or
Sidewalk (paving or repaving) Painting (exterior)
Cable Installation in Conduits
(buildings) Fence Erection All Other Job Types including Vendors GC 13
TIER 2 DESIGNATED INSURANCE REQUIREMENTS
a. Commercial General Liability
➢ $1 Million Per Occurrence/ $2 Million Aggregate
▪ City listed as an Additional Insured on the coverage
▪ Coverage is primary and non-contributory
▪ If scope of work is within 50 feet of any railroad, endorsement citing inclusion of liability associated with this work is required
▪ If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission b. Business Auto Liability
➢ $1 Million Combined Single Limit
▪ City listed as an Additional Insured on the coverage
▪ Must include liability arising from all owned, leased, hired, and non-owned autos ▪ If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission ➢ If Contractor or its subcontractors or suppliers haul hazardous material (including, without limitation, waste), Auto Liability insurance must be applicable to all hazardous waste hauling vehicles, and include MCS 90 and CA9948 Endorsements. c. Workers Compensation
➢ $1 Million Per Occurrence for Bodily Injury by Accident ➢ $1 Million Each Employee for Bodily Injury by Disease ➢ $1 Million Policy Limit for Bodily Injury by Accident ▪ Waiver of Subrogation in favor of City
▪ If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission d. Pollution Policy (Hazardous Materials) [If Applicable] ➢ Required of Projects that involve Demolition and/or Excavation Activities ➢ $1 Million Per Occurrence/ $2 Million Aggregate
➢ City listed as an Additional Insured on the coverage
Contractor expressly waives all rights to subrogation against the City, its officers, employees and volunteers for losses arising from work performed by Contractor for City by expressly waiving Contractor’s immunity for injuries to Contractor’s employees and agrees that the obligation to indemnify, defend and hold harmless provided for in this Agreement extend to any claim brought by or on behalf of any employee of Contractor. This waiver is mutually negotiated by the parties. This shall not apply to any damage resulting from the sole negligence of City, its agents and employees.

To the extent any of the damages referenced herein were caused by or resulted from the concurrent negligence of City, its agents or employees, the obligations provided herein to indemnify, defend and hold harmless are valid and enforceable only to the extent of the negligence of contractor, its officers, agents and employees.

GC 14
Subcontractors. The prime contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements from each subcontractor.

The Contractor shall give personal attention to this work which is sublet. Nothing contained in the contract documents shall create any contractual relation between any subcontractor and the City.

A. Contractor shall have worker’s compensation and employer’s liability insurance in force throughout the duration of the contract in an amount which meets the statutory requirement with an insurance carrier acceptable to the City. The insurance policy shall include a provision prohibiting cancellation of said policy except upon forty-five (45) days prior written notice to City. Certificates of Insurance shall be delivered to the City at the time of the Contractors’ execution of the agreement.

B. Contractor expressly waives all rights to subrogation against the City, its officers, employees and volunteers for losses arising from work performed by Contractor for City by expressly waiving Contractor’s immunity for injuries to Contractor’s employees and agrees that the obligation to indemnify, defend and hold harmless provided for in this Agreement extend to any claim brought by or on behalf of any employee of Contractor. This waiver is mutually negotiated by the parties. This shall not apply to any damage resulting from the sole negligence of City, its agents and employees. To the extent any of the damages referenced herein were caused by or resulted from the concurrent negligence of City, its agents or employees, the obligations provided herein to indemnify, defend and hold harmless are valid and enforceable only to the extent of the negligence of contractor, its officers, agents and employees. 5-6 PATENT FEES OR ROYALTIES. Delete and replace with the following:

The Contractor shall include in its Bid the patent fees or royalties on any patented article or process which may be furnished or used in the Work. The Contractor shall indemnify and hold the City GC 15
harmless from any legal action that may be brought for infringement of patents. The Contractor’s attention is directed to “Notice of Patents, Data, and Copyright Regulations” of the Federal Labor Standards.

The Contractor shall bear all costs arising from the use of patented goods and/or processes used on and/or incorporated into the Work. When use of these goods and/or processes is judged to be an infringement and the use is banned, the Contractor, at its own expense, shall, with concurrence of the Engineer, do one of the following:

A. Secure for the City the right to continue using goods and/or processes by suspension of the injunction or by procuring a license(s);
B. Replace said goods and/or processes with non-infringing goods and/or processes; C. Modify said goods and/or processes so that they become non-infringing; or D. Remove said goods and/or processes and refund the sum paid therefore without prejudice to any other rights of the City.

The preceding shall not apply to any goods manufactured to the detailed design of the City contained in the Contract Documents.
5-7 SAFETY.
5-7.1 Work Site Safety.
5-7.1.1 General. - Amend the following:

Add the following sentences to paragraph 1:

Should watering be the sole method utilized for roadway dust abatement purposes, the maximum time interval that shall elapse between applications thereof shall be no greater than 3 hours during normal working day, supplemented by an additional application thereof immediately prior to the conclusion of the workday and at such other times as may be required, including evenings, weekends and holidays as required by the Engineer. Should the Contractor be unable to furnish dust abatement as specified, the City may perform or cause to be performed the necessary service, the expense of which will be deducted from the payment due the Contractor.

Add the following paragraphs:

To insure the protection of storm drain inlets, Best Management Practices (BMPs) shall be employed during cleanup and dust control operations. Refer to Section 7-8.6.

Compliance with this section is of extreme importance to the City and its citizens. The City may fine the Contractor $1,000 per incident if there are issues with dust, mud, unused equipment or materials and rubbish within the construction area that result in citizen complaints. A 24 hour notice shall be issued to the Contractor and failure to correct the problems will result in the fine being levied. This fine will be in addition to those fines potentially charged for NPDES violations.

GC 16
5-8 AIR POLLUTION CONTROL.

Dust control shall be performed in accordance with Subsection 7-8 of the Standard Specifications, South Coast Air Quality Management District (SCAQMD) Rule 403, the general Provisions and the following Provision.

Dust resulting from the Contractor’s performance of the work, either inside or outside, the right-ofway shall be controlled by the Contractor. Dust control includes the action necessary to prevent, reduce or control dust within the work area as required to complete the work. The Contractor shall carry out proper and efficient measures to prevent his operations from producing dust in amounts damaging to property or causing a nuisance, or harm to persons living nearby or occupying buildings in the vicinity of the work. The Contractor shall control dust 24 hours a day, seven days a week. The methods to be used for controlling dust in the construction area and along haul roads shall be approved by the Engineer prior to starting any work. The Rule 403 Implementation Handbook published by the SCAQMD, contains a detailed listing of reasonably available dust control measures.

Dust control ordered by the Engineer to be applied on Saturdays, Sundays or holidays will be included in the Contract price for dust control and no additional compensation will be allowed therefore.

The full compensation for all direct and indirect costs incurred for work performed or materials used to control dust resulting from the Contractor’s performance of the work and caused by public traffic, either inside or outside the right-of-way shall be considered as included in the Contract prices paid for the various items of work involved and no additional compensation will be allowed therefore. 5-9 STORAGE OF EQUIPMENT AND MATERIALS.

The Contractor shall be required to provide and maintain as necessary, any additional property required for storage of equipment, materials, etc., to perform work on this project. Should the additional property be located within the city limits of the City of Redlands, the Contractor shall obtain written approval from the City of Redlands Development Services Department and comply with all conditions set therein prior to use. When private property is used for a yard area, the Contractor shall also secure written authorization from the private property owner and supply a copy of such to the City before any monthly progress payment is submitted. Contractor to propose designated areas of the project site, upon approval by the Engineer, suitable for material delivery, storage, and waste collection.

The Contractor shall ensure the construction yard adheres to all local, State and Federal regulations, ordinances, codes and maintained in a neat and orderly manner throughout the duration of the project.

The contractor shall include the construction yard in the Erosion Control Plan or SWPPP and shall be inspected and approved prior to use of the yard. If at any time during the project the location of the construction yard changes from the approved site, the City shall be notified prior to relocation for inspection and approval. Should the Contractor fail to comply with these conditions, the Engineer may suspend the work per SSPWC section 6-3 until the condition is corrected.

GC 17
At the end of the project or as required, the Contractor shall: clean up and remove all trash and debris, including all organic trash and debris; clean up and remove all hazardous and biochemical wastes from the property to the satisfaction of the agency (City, County, State, or Federal) charged with overseeing these items; and provide to the City a written release from the private property owner that they are satisfied with all clean up and removal work.
5-9.1 Storage in Public Streets.

Construction materials and equipment shall not be stored within public streets or right of way without prior approval from the City. In order to seek approval, Contractor shall submit a location map with all equipment or materials identified including size, duration and any BMP’s installed and provide at least 7 days for review by the City.
5-10 WATER POLLUTION CONTROL.

The Contractor shall follow the City's guidelines for Storm Water Pollution Prevention in providing storm water pollution control at the project site, including the implementation of approved Erosion/Sediment Control Plans during construction as well as the implementation of approved Water Quality Management Plans.

Construction activities disturbing 1 acre or more of land shall comply with the State Water Resources Control Board’s NPDES General Construction Storm Water Permit. A copy of the Notice of Intent (NOI) to include the Waste Discharge Identification (WDID) number shall be submitted as part of the Storm Water Pollution Prevention Plan (SWPPP) to the Engineer for review. Call (909) 782- 4130 for NOI/WDID information.

All projects requiring grading shall submit to the City for review and approval an Erosion/Sediment Control Plan and a Grading Plan. Permit(s) will not be issued until plans are approved and may be revoked if work required in these specifications are not complied with.

Construction sites shall be maintained by implementation of BMPs in such manner that pollutants are not discharged from the site to the maximum extent practicable. A few references available to help with selection and implementation of applicable BMPs are:

1. California Storm Water Best Management Practice Handbook, American Public Works Association, March 1993;

2. The Construction Site Best Management Practices Manual, November 2000;

3. Storm Water Pollution Prevention Plan and Water Pollution Control Program Preparation Manual, November 2000;

4. California Regional Water Quality Control Board’s San Francisco Bay Region, Guidelines for Construction Projects; and

5. California Regional Water Quality Control Board’s San Francisco Bay Region, Erosion and Sediment Control Field Manual, July 1999.

All discharges into the storm drain system are prohibited except for potable water, properly treated discharge, and those discharges specifically approved by the Engineer. The following are some of the prohibited discharges:

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1. Discharges that could have an impact on human health or the environment, cause or threaten to cause pollution, contamination, or nuisance;

2. Discharges that exceed any applicable water quality standard contained in a statewide Water Quality Control Plan or local Basin Plan; and

3. Discharges containing hazardous substances equal to or in excess of a reportable quantity listed in Federal regulations 40 CFR, Parts 117 and 302.

Materials that can cause or contribute to pollution or a violation of any applicable water quality standard include, but are not limited to: sediments; solid or liquid chemical spills; wastes from paints, stains, sealants, glues, limes, pesticides or herbicides and wood preservatives or solvents; asbestos fibers, paint flakes or stucco fragments; fuels, oils, lubricants or hydraulic, radiator and battery fluids; fertilizers; vehicle and equipment wash water or concrete wash water; concrete, detergent or floatable wastes; wastes from any engine and equipment steam cleaning or chemical degreasing; and chlorinated potable water line flushings.

Unless exempted or authorized by an NPDES permit, all non-storm water discharges require prior approval by the Engineer or the State Water Resources Control Board with Engineer approval.

During construction, temporary storage of such materials as identified above, must occur in a designated area physically separated from potential storm water runoff, with ultimate disposal in accordance with local, state and federal requirements.

De-watering of contaminated groundwater or discharging contaminated soils via surface erosion is prohibited.

Unless indicated otherwise by the Engineer, all projects, regardless of size, shall submit for review and approval, a Water Quality Management Plan (WQMP). The WQMP shall consist of post construction BMPs which shall remain in effect throughout the life of the facility. Refer to WQMP guidelines.
5-11 TEMPORARY LIGHTS, POWER AND WATER.

Any water drawn from a City fire hydrant shall be via a City owned water meter. Said meter may be obtained from the Municipal Utilities & Engineering Department. Contractor is responsible for payment of a $1200 deposit fee. Said meter shall be returned in a condition like received, less normal wear and tear. All meters are loaned subject to the conditions of the Fire Hydrant Construction Meter Water Service Application. Contractor must provide proposed location of meter and notify Customer Service at (909) 798-7516 each time the meter is relocated during construction. Water reasonably used in connection with the construction contract will be provided at no cost to the Contractor. Water use determined to be wasteful or unreasonable will be charged for at the prevailing rate. 5-12 PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS.

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The Contractor shall relocate, re-establish, repair or replace all existing improvements within the work limits or right-of-way which are not designated for removal (e.g., sprinkler systems, curbs, sidewalks, driveways, fences, walls, signs, utility installations, pavement, structures, etc.) which are damaged or removed as a result of its operations.

Relocations, re-establishments, repairs and replacements shall be at least equal to existing improvements and shall match them in finish and dimension.

All costs to the Contractor for protecting, removing, restoring, relocating, repairing, replacing or reestablishing existing improvements shall be included in the Bid.

The Contractor shall be responsible for the maintenance of the streets and roadways to be used by public and local traffic through and adjacent to the construction zone, from the date of "Notice to Proceed" until the date of acceptance of the completed construction improvements.

Street maintenance shall include filling of potholes, grading of subgrade and base, replacing signs, installing interim pavement striping and markers on the project streets and other side streets within the construction zone. Street maintenance shall also include sweeping and washing of streets, adjacent and connected to the construction zone on a weekly, or more frequent schedule, to prevent the accumulation of dust, dirt, gravel or other deleterious materials, all as necessary to maintain the construction roadways and adjacent streets in a safe, clean and drivable condition for use by public and local traffic.

Upon request from the City for information pertaining to a claim against the contractor, contractor shall provide a written/email response, including all requested information, within 14 calendar days of City’s request. If a response with all requested information is not provided to the City within 14 calendar days, a penalty of $500 per calendar day will be assessed to the Contractor by the City. 5-13 PUBLIC CONVENIENCE AND SAFETY.
5-13.1 General.

The Contractor may be allowed to close the roadway, or a portion thereof, to traffic during normal work hours upon approval from the Engineer. During any closure, the Contractor shall allow access for residents, schools, trash service trucks, churches and businesses within the affected portion of roadway, except as required for construction for a reasonable period of time. The Contractor shall notify residents as noted within Section 5-18.

The Contractor shall provide and install barricades, delineators, warning devices and construction signs in accordance with the Work Area Traffic Control Handbook (WATCH) prepared by the Southern California Chapter of the American Public Works Association. During adverse weather or unusual traffic or working conditions additional devices shall be placed as directed by the engineer.

All traffic signs and devices shall conform to the current State of California, Department of Transportation (CALTRANS), "Manual of Warning Signs, Lights, and Devices for Use in Performance of Work upon Highways", unless otherwise approved by the Engineer.

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Fences, barriers, lights and signs shall be furnished, erected and maintained as necessary to give an adequate warning to the public at all times that the work is under construction and of dangerous conditions to be encountered as a result thereof, and warning and directional signs shall also be erected and maintained as may be required by the City. Should the Contractor fail to furnish a sufficient number of traffic and/or pedestrian safety devices within three (3) hours after being notified, the Owner will place such necessary items and the Contractor shall be liable to the Owner for providing such devices in accordance with the following provisions:

1. For placing of barricades - $15.00 per barricade for each day or part thereof.

For flashers - $15.00 per flasher for each day or part thereof.

For traffic cones - $7.50 per cone for each day or part thereof.

2. In the event that the services of the Owner are required outside the normal working hours and/or days or items not noted above are furnished by the City, all costs incurred by the City shall be the responsibility of the Contractor.

The Contractor shall relocate, preserve and maintain the visibility of all signs within the project limits which affect the flow of traffic, as directed by the engineer. Any signs that are missing or found damaged shall be replaced immediately by the Contractor at his expense.

The Contractor shall provide and maintain Class II barricades along excavation edges parallel to the flow of traffic at a spacing of twenty-five feet (25'). Class II barricades mounted with flashers shall be installed around work areas in parkways. Class II barricades shall have alternating black and reflectorized white (or yellow) stripes at an angle of 45 degrees. The stripe with shall be four to six inches.

During paving operations barricades may be supplemented with minimum size eighteen-inch (18") high traffic cones and delineators such that spacing between barricades and/or cones or delineators is no greater than twenty-five feet (25"). At all access points such as intersecting streets, alleys and driveways, barricades and/or cones shall be provided at five-foot (5') intervals so as to prevent vehicular access to the paving area. Where access from an intersecting street is prohibited, a "Road Closed" sign shall be provided. "No Left Turn" sign shall be provided wherever required by the Engineer.

Clearances from traffic lanes shall be 5 feet to the edge of any excavation and 2 feet to the face of any curb, pole, barricade, delineator or other vertical obstruction.

A 4 foot wide pedestrian walkway shall be maintained in the parkway area on each side of all streets, unless otherwise authorized by the Engineer. The minimum clearance from: the edge of pedestrian walkways to any traffic lane shall be 5 feet; the edge of pedestrian walkways to any work zone shall be 3 feet; and the surface of pedestrian walkways to any overhead obstruction shall be 7 feet.

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The Contractor shall, at the end of each work day, have backfilled, compacted and placed a temporary drivable roadway surface on all work areas within traveled roadways prior to leaving the job site. Failure to comply to the satisfaction of the Engineer shall result in immediate correction by City forces, and all costs shall be borne by the Contractor.

Traffic control devices shall be marked with the Contractor’s name as appropriate. At no time shall any traffic control devices marked with companies or agencies other than the Contractor or subcontractors, be utilized within the work area.

All said traffic controls and safety devices shall be maintained in clean condition, with any and all graffiti removed by the end of workday on which the graffiti was first reported to the Contractor.

If the traffic control devices are deemed unacceptable by the Engineer due to being damaged, dirty, or marked incorrectly, the Contractor shall replace the traffic control devices immediately. Should the Contractor fail to furnish traffic control devices within three (3) hours after being notified, the Owner will place such necessary items and the Contractor shall be liable to the Owner for providing such devices in accordance with the provisions above.
5-13.1.1 Vehicular Access.

At such times as driveways are inaccessible due to the Contractor's work they shall be blocked by two (2) Class II barricades or one (1) Class II barricades and two (2) delineators. Driveways that are ramped or planked for temporary access shall be provided with a delineator at each side. 5-13.1.2 Signage. The Contractor shall furnish, erect and maintain all construction traffic signage as required and specified.

All construction traffic signage shall be in place prior to commencing any work, placed as needed during construction, moved as necessary and removed only upon completion of all work.

All construction traffic signage and controls shall comply with the State of California Manual of Traffic Controls, Warning Signs, Lights and Devices for use in Performance of Work Upon Highways. All construction traffic signage used in the performance of the work shall be a minimum of the encapsulated lens (high intensity) type. All traffic controls and safety devices, equipment and materials, including but not limited to cones, channelizers, delineators, flashing warning lights, barricades, high level warning devices, telescoping flag trees, flags, signs, markers, portable barriers, flashing arrow signs, changeable message signs, markings and flagging equipment shall be provided and maintained in like new condition.

When a Traffic Signal is constructed as a part of the project, the Contractor shall place and maintain for one calendar month, a message board for each approach leg to a new traffic signal. The message board shall read “CAUTION - NEW TRAFFIC SIGNAL”. The one month period shall begin from the day of activation. This requirement may be lessened or waived, on a case-by-case basis, by the Engineer.

The Contractor shall furnish and properly install, construct, erect, use and continuously inspect and maintain, twenty-four (24) hours per day, seven (7) days per week, including holidays, all said GC 22
devices, equipment and materials and all temporary and permanent pedestrian and driving surfaces as necessary to provide for the safety and convenience of, and to properly warn, guide, control, regulate, channelize and protect the vehicular traffic, pedestrian traffic, project workers, and the public throughout the entire limits of the work activity and beyond said limits as necessary to include areas affecting or affected by the work, from the date of notice to proceed to the completion and acceptance of the work. Any corrective work required to be performed by City forces shall be charged to the Contractor and paid in full before release of any bonds on the project.

All traffic cones shall be no less than 28 inches in height, except that shorter cones, 12 inches minimum height, may be permitted during striping maintenance operations where the only function of the cone is to separate traffic from the wet paint. All barricades used to delineate traffic at night or placed in or adjacent to the traveled roadway at night, shall be equipped with flashing warning lights.

Channelizers shall be required when lane restrictions, detours or other work conditions need to be maintained for periods longer than normal work hours. Channelizers shall be surface-mounted type and shall be furnished, placed and maintained at the locations shown on the plans or as approved by the Engineer and shall conform to these specifications. Channelizers shall be, at the Contractor’s option, one of the following types, or approved equal: (1) Safe-Hit SH236SMA; (2) Repo “The Replaceable Post”; or (3) Carsonite, “Super Duck” SDF-436.SDF-436. 5-13.2 Traffic Control Plan
The Contractor shall provide a Traffic Control Plan to the agency for approval prior to the scheduled commencement of work. Comments and corrections shall be returned to the Contractor within five (5) working days.

The Contractor shall be required to maintain one lane in each direction when working on the roadway.

Access to schools, businesses, etc. shall be maintained as necessary for their operations. If closures are authorized by the Engineer, all detour signage shall be installed prior to closure of specified portion of roadway(s), and shall be maintained during closure.

The Contractor shall make provision to allow pedestrians full access across work areas at existing crosswalks, while working within those areas.

Traffic controls, including but not limited to vehicular and pedestrian traffic controls, maintenance of vehicular and pedestrian access, detours, and street closures shall be in accordance with Subsection 7-1, of the current edition of the "Standard Specifications for Public Works Construction," including all its subsequent amendments, and the current edition of the "Work Area Traffic Control Handbook." Traffic control and the Traffic Control Plan shall conform to the following:
a. All major streets shall remain open to through-traffic at all times, residential street will be closed to traffic only as long as it takes for material application and drying time.
b. The Traffic Control Plan shall indicate the traffic control requirements for the different types of work to be performed. The Contractor shall be GC 23
responsible for the preparation of Plans as necessary for specific items of work. These Plans shall be approved by the City's Engineer. c. All traffic controls and safety devices, equipment and materials, including but not limited to cones, delineators, flashing warning lights, barricades, high level warning devices (flag trees), flags, signs, markers, portable barriers, flashing arrow signs, markings, and flagging equipment shall be provided and maintained in "like new" condition.
d. The Contractor shall furnish and properly install, construct, erect, use, and continuously inspect and maintain, twenty-four (24) hours per day, seven (7) days per week, all said devices, equipment and materials and all temporary and permanent pedestrian and driving surfaces as necessary to provide for the safety and convenience of, and to properly warn, guide, control, regulate, channelize and protect the vehicular traffic, pedestrian traffic, project workers, and the public throughout the entire limits of the work activity and beyond said limits as necessary to include area affecting or affected by the work, from the start of work to the completion of the work.

In the event the slurry and cape seal ravels, a "loose gravel" (C6) sign shall be placed to adequately warn the public.
e. High-level warning devices (flag trees) are required at all times for any work being performed within the roadway unless otherwise specifically authorized by the City's Engineer.
f. All barricades shall be equipped with flashing warning lights, and all traffic cones shall be no less than twenty-eight inches (28") in height, except that shorter cones, twelve inches (12") high or higher, may be used during striping maintenance operations where the only function of the cones is to protect the wet paint from the traffic.
g. Type III barricades, no less than six feet (6') in length and equipped with two (2) Type "N" markers each and two (2) flashing warning lights each, shall be used to close streets, except as otherwise specifically authorized in advance by the City's Engineer for minor maintenance work of no more than one (1) working days duration on weekdays, or on holidays only, and between 8:00 a.m. and 3:30 p.m. only. Said barricades shall be placed across the full roadway at each point of closure with the distance between barricades or between barricades and curbs, not exceeding three feet (3'), except that one (1) eleven-foot (11')-wide gap between barricades shall be provided at the center of the street. Barricades to the right of the street's center, facing the inbound vehicular traffic, shall also be equipped with one (1) Type C2 "Road Closed" sign each or one (1) Type C3A "Road Closed to Thru Traffic" sign each.

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h. Except for residential streets, as otherwise directed and/or authorized by the City's Engineer, two-way vehicular traffic shall be maintained at all times within two (2) eleven foot (11')-wide lanes on streets, having an effective roadway width of forty-four feet (44') or more with restricted parking, and other streets of lesser widths may be reduced to one (1) twelve-foot (12') wide lane with work activity being limited to one side at a time, and with one-way vehicular traffic being maintained at all times by properly trained and experienced flaggers.

No reduction of the traveled way width shall be permitted on any City street before 8:00 a.m. nor after 3:30 p.m., on weekends or holidays, or when active work is not being done, unless prior authorization to do so is granted by the City's Engineer.

Arrow boards shall be required for all lane closures on major streets. i. Properly trained and experienced flaggers shall be provided to traffic when said traffic is to be interrupted, when two-way traffic is to be reduced to one-way traffic, and at such other times as is necessary to safely pass the traffic through or around the work area, and when so directed by the City's Engineer.
j. Vehicular access to occupied residential property may be restricted on weekdays other than holidays between the hours of 8:00 a.m. to 3:30 p.m. while essential work activity is taking place, with specific prior written approval from the City's Engineer, providing the Contractor gives the owner and/or resident at least forty-eight (48)-hour advance written and oral notice. See Part 2, "Notification of Residents," herein.

Convenient and safe pedestrian access to occupied residential property shall be maintained at all times. Access to mailboxes must be maintained at all time, such that the postal delivery service is not interrupted.

Access to vacant and unused property may be restricted at the Engineer's discretion. Both vehicular and pedestrian access shall be maintained at all times to all other property except as otherwise specifically authorized in writing by the City's Engineer.
k. Any traffic control and safety devices and equipment being used which becomes damaged, destroyed, faded, soiled, misplaced, worn out, inoperative, lost, or stolen shall be promptly repaired refurbished and/or replaced, and any traffic control and safety devices and equipment being used which are displaced or not in an upright position from any cause, shall be promptly returned or restored to their proper position.

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l. An unobstructed view of all signs and warning devices including but not limited to stop signs, stop ahead signs, street names signs, and other regulatory, warning and construction signs, markers, and warning devices shall be maintained at all times. No trucks or other equipment or materials shall be stopped, parked, or otherwise placed so as to obscure said signs, markers, and devices from the view of vehicular and/or pedestrian traffic to which it applies.
m. When entering or leaving roadways carrying public traffic, the Contractor's equipment, whether empty or loaded, shall yield to said public traffic at all times, except where the traffic is being controlled by police officers, fire officers, properly trained and experienced flaggers, or at traffic signalized intersections.
n. Stockpiling and/or storage of materials on any public right-of-way or parking areas will not be allowed without specific permission of the Engineer. Materials spilled along or on said right-of-way or parking areas shall be removed completely and promptly. All stockpile and/or storage areas shall be kept in a safe, neat, clean, and orderly fashion, and shall be restored to equal or better than original condition upon completion of the work.
o. Where vehicular access to abutting property must be restricted, the work shall be so selected, arranged, and scheduled that the person(s) requiring access to said abutting property and/or residents along said streets affected will be able to park within a reasonable distance of not more than five hundred feet (500') from their homes and/or destination. Residents must be supplied written notice of such restrictions a minimum of 48 hours in advance.
p. When work has been completed on a particular street or has been suspended or rescheduled, and said street is to be opened to vehicular traffic, all equipment, "NO PARKING" signs, other obstructions, and unnecessary traffic control devices and equipment shall be promptly removed from that street except as otherwise authorized or directed by the City's Engineer. q. Should the Contractor be neglectful, negligent, or refuse, fail, or otherwise be unavailable to promptly, satisfactorily, and fully comply with the provisions specified and referred to hereinabove, the City reserves the right to correct and/or mitigate any situation, which in the sole opinion of the City's Engineer constitutes a serious deficiency and/or serious case of noncompliance, by any means at its disposal at the Contractor's and/or permittee's expense, and will deduct the cost therefore from the Contractor's progress and/or final payment. Such corrective action taken by the City shall not reduce or abrogate the Contractor's legal obligations and liability for proper traffic control and safety measures, and shall not serve to transfer GC 26
said obligations and liabilities from the Contractor to the City or the City's agents.
r. Violations of any of the above Provisions and/or Provisions of the referenced publications, unless promptly and completely corrected to the satisfaction of the City's Engineer, shall at the sole discretion of the City, be grounds for termination of the Contract, or shut down or partial shutdown of the work, without compensation to the Contractor and/or permittee, or liability to the City, all as prescribed by Contractual obligation or State law, whichever is applicable.

Full compensation for furnishing all labor, materials, tools, equipment, flaggers, lights, channelizers (surface mounted), temporary striping, barricades, portable flashing lights, flashing arrow signs, traffic control and detour plan, and incidentals required to comply with the provisions specified and referred to herein above, to provide all required traffic and pedestrian control for the duration of this contract, all as shown and as specified, shall be paid as specified in Section 01200 of the General Requirements and no other compensation shall be made therefore.

5-13.3 Edison Energized Conductors. The Contractor hereby promises and agrees that in the performance of the Work, he will employ and utilize only qualified persons, as hereinafter defined, to work in proximity to Edison's secondary, primary and transmission facilities. The term "qualified person" is defined as follows:
"Qualified Person". A person by reason of experience or instruction is familiar with the operation to be performed and hazards involved.

Contractor further promises and agrees that the provisions of this paragraph shall be and are binding upon any Subcontractor or Subcontractors that may be retained by it, and that the Contractor shall take such steps as are necessary to insure compliance by said Subcontractor or Subcontractors with the requirements of this paragraph.
5-14 CONTRACTOR’S RESPONSIBILITY FOR DAMAGE.
5-14.1 Responsibility for Damage. The Contractor agrees to and does hereby indemnify, defend and hold harmless the City, its elected officials and the Consultant and their officers, agents and employees from every claim or demand made, and every liability, loss, damage, or expense of any nature whatsoever, including attorney's fees and costs, which may be incurred by reason of:
(a) Liability for damages for (1) death or bodily injury to persons, (2) injury to loss or theft of property, (3) any other loss, damage or expense arising under either (1) or (2) above, sustained by the Contractor or any person, firm or corporation employed by the contractor upon or in connection with the work called for in this agreement, except for the liability resulting from the sole negligence or willful misconduct of the City, its elected officials and their officers, employees and agents who are directly employed by the City and the Consultant; and GC 27
(b) any injury to or death of persons or damage to property caused by any fault, neglect, default or omission of the Contractor, or any person, firm or corporation employed by the Contractor, either directly or by independent contract, including all damages due to loss or theft, sustained by any person, firm or corporation, including the City, arising out of, or in any way connected with the work covered by this agreement, whether said injury or damage occurs either on or off City property, provided that any of the foregoing (1) is attributable to personal injury, bodily injury, sickness, disease or death, or to injury to or destruction of tangible property (other than the work itself), including the loss of use resulting there from, and (2) is caused in whole or in part by any act or omission of the Contractor, any subcontractor, any supplier, anyone directly or indirectly employed by any of them or anyone for whose act or omissions any of them may be liable, regardless of whether or not caused in part by any act or omission (active, passive, or comparative negligence included, excepting the active negligence of the District) of a party indemnified hereunder.
(c) The Contractor, at its own expense, cost, and risk shall defend any and all actions, suits or other proceedings that may be brought or instituted against the City, its elected officials, officers, agents and employees and the Consultant, against any such claim, demand or liability, and shall pay or satisfy any judgment that may be rendered against the City, its elected officials, officers, agents or employees, in any such action, suit or other proceedings as a result thereof.
5-15 NO PERSONAL LIABILITY. Neither the City Council, the Engineer, the Consultant, nor any other officer or authorized assistant or agent shall be personally responsible for any liability arising under the contract.
5-16 CONTRACTOR'S RESPONSIBILITY FOR WORK. Except as provided above, until the formal acceptance of the Work by the City, the Contractor shall have the charge and care thereof and shall bear the risk of injury or damage to any part thereof by the action of the elements or from any other cause, whether arising from the execution or from the non-execution of the Work. The Contractor shall rebuild, repair, restore, and make good all injuries or damages to any portion of the work occasioned by any of the above causes before final acceptance and shall bear the expense thereof, except such injuries or damages occasioned by act of the federal government or the public enemy.

The City of Redlands shall not be held responsible for the care or protection of any material or parts of the work prior to final acceptance, except as expressly provided in these specifications.

The City shall not be responsible for security of the Contractors equipment or materials at the site.

The City will not be responsible for theft or damage to any property or materials of the Contractor.

Security for Contractor’s property shall be the responsibility of the Contractor. 5-17 WARRANTY OF WORK. The Contractor shall guarantee the Work against defective materials or workmanship for a period of (1) year from the date of completion date specified in the Notice of Completion, except where longer warranty periods are specifically stated. As specified in Section 2-4 in the GENERAL CONDITIONS, the Performance Bond shall remain in full force and effect during the warranty period.

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All work which has been rejected, shall be remedied, or removed and replaced, by the Contractor at his own expense, with work conforming to the Plans and Specifications. Any defective material or workmanship which may be discovered before final acceptance or within (1) one year from the completion date specified in the Notice of Completion shall be corrected immediately by the Contractor at his own expense notwithstanding that it may have been overlooked in previous inspections and estimates. Failure to inspect work at any stage shall not relieve the Contractor from any obligation to perform sound and reliable work as herein described. It is the Contractor's ultimate responsibility to deliver at the time of final acceptance a complete project that complies in all details with these Contract Documents. All items shall be ready to operate.

Any omission or failure on the part of the Owner to discover or notify the Contractor of or to condemn defective work or material at the time of construction shall not be deemed an acceptance, and the Contractor will be required to correct defective work or material prior to final acceptance.

The Owner will endeavor to locate any errors or defective materials or workmanship and call them to the attention of the Contractor prior to subsequent work being performed. However, the Owner is under no obligation to do so and shall not be held liable because errors or defective material or workmanship by the Contractor are not discovered prior to subsequent work.

During the (1) one year warranty period, should the Contractor fail to remedy defective material and/or workmanship, or to make replacements within five (5) days after written notice by the Owner, it is agreed that the Owner may make such repairs and replacement and the actual cost of the required labor and materials shall be chargeable to and payable by the Contractor or his Surety.

Nothing in this section shall be construed to limit the rights of the Owner to immediately correct conditions which may be unsafe or which may pose a public health nuisance. Should said conditions later be found to be caused by defective material and/or workmanship, the Contractor and his Surety shall reimburse the Owner for costs reasonably incurred while attending the situation.

In the event it is necessary for the Owner to file suit to enforce any liability of the Contractor pursuant to this sections WARRANTY OF WORK, the Owner shall be entitled to recover from the Contractor, in addition to all other amounts found due and owing, costs of suit and reasonable expenses and fees, including reasonable attorneys' fees, incurred by the Owner in successfully enforcing the Contractor's obligations, all to be taxed as costs and included in any judgment rendered.

The warranty provided herein shall not be in lieu of, but shall be in addition to any warranties or other obligations otherwise imposed by the Contract Document or by law. The remedies provided herein shall not be exclusive and the Owner shall be entitled to any and all remedies provided by law. 5-18 NOTIFICATION OF RESIDENTS/BUSINESSES. The Contractor shall notify all residents, firms, institutions, agencies, and utility companies which may be affected by the work.

Notification shall be by hand delivery of an approved notice within the project limits approved by the City. The notification process shall consist of two notifications, one prior to the start of construction for all properties within the project area and a second notification at least seven days in advance of any activity which may impact each specific property. In the event of any work within the downtown GC 29
area, the distribution of the second notification shall be at least fourteen days in advance of any activity. Activities impacting said properties and, therefore, requiring the above said notices include the following: the work itself; closure or partial closure of the street; and disallowance of street parking and disallowance of vehicular ingress to or egress from the property.

Said firms, institutions, agencies, and utility companies which must be notified of proposed work shall include, but are not limited to the following: public schools, private schools, day care centers, postal service, hospitals, governmental services, police department, fire department, ambulance services, Omnitrans, solid waste collection, and City street sweeping.

The proposed notice shall be submitted to the Engineer at least seven calendar days prior to the date of distribution for review and approval. The submittal shall also include a map identifying the limits of the work and proposed limits of distribution. The printed notices shall contain a general description of the work to be done, the name of the street with limits, the day and date of the work and the name and telephone number of the Contractor. The notice shall also include a statement that there will be no disruption of trash collection schedules and that trash should be set out by 6:00 a.m. on the scheduled day of pickup. If on-street parking will be affected the notice shall include a statement that no on-street parking will be allowed between the hours of 7:00 a.m. and 5:00 p.m. on the day of work, and a statement that it will be necessary to tow away parked vehicles at the owner's expense per California Vehicle Code CVC 22651L and CVC 22654D.

The Contractor will provide City with the dates and addresses of when project notifications are delivered to affected properties. City will verify the notification process is completed in compliance with the requirements of the specifications. Work will commence when City approves Contractor’s compliance with the requirements set forth in the specifications.

If on-street parking is affected, the Contractor shall also post pre-approved "NO PARKING-TOW WAY" signs on 1 x 2 wood stakes or barricades at one hundred foot (100’) maximum spacing along the affected areas of the street, 48 hours prior to the start of the work. The "NO PARKING-TOW AWAY" signs shall contain the day, date, and hours that parking will be prohibited on that particular street and a statement that parked vehicles will be towed away at owner's expense per California Vehicle Code CVC 22651L and CVC 22654D. The Contractor shall maintain said signs throughout the day of work, and shall start the removal of said signs by 4:00 p.m. and complete the removal by 6:00 p.m. on said day of work or as otherwise directed by the Engineer.

The Contractor shall document the day, date, and time the signs are installed because the no parking restriction cannot be enforced until the signs have been in place 24 hours. Posting of signs on trees, utility poles, light standards and other existing parkway improvement is strictly forbidden.

In the event of street resurfacing operations, the notices to residents shall contain a statement that the street to be resurfaced will be closed to vehicular traffic, and the suggestion that if they require the use of their vehicles on the day of the resurfacing work, they should consider parking their vehicle on a nearby street which is not scheduled for a resurfacing application.

In the event scheduled work is delayed, theContractor shall immediately remove all "NO PARKING" signs. The contractor must notify all previously notified, in person and with printed notices, that the GC 30
work will be rescheduled and that they will be re-notified 48 hours in advance. The Contractor shall have an adequate supply of approved notifications for distribution to residents.

Full compensation for conforming to these requirementsshall be considered as included in the various Contract items of work involved, and no additional compensation will be allowed therefore.

Failure to comply with this section shall result in a penalty assessment imposed of up to $10,000 per violation at the City’s discretion.

SECTION 6 – PROSECUTION AND PROGRESS OF THE WORK
6-1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF WORK. - Add the following paragraph:

Contractor shall notify Underground Service Alert (USA) at 1 (800) 227-2600, two working days prior to starting work, and must submit verification number to the City prior to starting work. 6-1.2 Commencement of the Work. - Amend the second sentence as follows:
“The work shall start within 10 days thereafter, and be diligently prosecuted to completion within the Contract Time.”
6-3 TIME OF COMPLETION.
6-4.1 General. - Add the following paragraphs:

If saturated soil is encountered during construction due to leaks in an existing utility, contractor shall remove saturated material and replace with a suitable backfill material until adequate compaction can be attained by verification from the City's Geotechnical Engineer.

Prior to any removal of saturated material, contractor shall discuss the methods of remediation with the City's representative. Approval from the City, or the City's representative, shall be obtained for any amount of saturated material removal in which the contractor anticipates to be compensated for, if approval is not obtained all costs shall be borne by the contractor.

Up to a 14 day delay in paving operations may be requested after all leaks have been resolved to provide time for excess moisture to dissipate, at no additional cost to the city, in lieu of removing and replacing the saturated soil. A no cost change order will be prepared to provide the contractor with additional contract time if such delay is requested by the City. 6-9 LIQUIDATED DAMAGES. The value of liquidated damages noted in this section is amended to five hundred dollars ($500) per working day.
6-10 NOTICE AND SERVICE THEREOF. Any notice required or given by one party to the other under the Contract shall be in writing and shall be dated and signed by the party giving such notice or by duly authorized representative of such party. Any such notice shall not be effective for any purpose whatever unless served in the following manner:

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Notice shall be given to the Contractor by personal delivery thereof to said Contractor or to his authorized representative at the project site, or by deposing the same in the United States Mail enclosed in a sealed envelope addressed to said Contractor at the address established for the conduct of work under this Contract, certified and with postage prepaid.

Notice shall be given to the Surety, or any other person, by personal delivery to said Surety or other person, or by depositing the same in the United States Mail, enclosed in a sealed envelope addressed to such Surety or persons at the address of said Surety or persons last communicated by him to the party giving the notice, certified and with postage prepaid.

Notice shall be given to the Owner by personal delivery thereof or by depositing the same in the United States Mail enclosed in a sealed envelope, certified and with postage prepaid. The address of record for the owner is:

City of Redlands
Municipal Utilities & Engineering Department
P.O. Box 3005
35 Cajon Street, Suite 15A
Redlands, CA 92373
6-11 PUBLIC RECORDS ACT. All documents, Plans, specifications and all other information relating to the conduct of the City’s business, including information submitted by the Contractor, shall become the exclusive property of the City and except as provided by law shall be deemed public records. Said information shall be subject to the provisions of the California Public Records Act (Government Code Sections 6250 et seq.).

Under no circumstances will the City be responsible or liable to the Contractor, submitter or any other party for the disclosure of any records or information submitted to the City, regardless of whether such records or information are labeled “Trade Secret”, “Confidential”, or “Proprietary” (or words to similar effect) and regardless of whether the disclosure is required by law or a court order or occurs through inadvertence, mistake, or negligence on the part of the City or its officers, employees, and/or Contractors.

The City will not advise as to the nature or content of documents entitled to protection from disclosure under the California Public Records Act, including interpretations of the Act or the definition of “Trade Secret”. The submitting party shall be solely responsible for all determinations made under the Act, and where appropriate for clearly and prominently marking each and every page or sheet of information with “Trade Secret”, “Confidential”, or “Proprietary”. Each submitting party is advised to contact its own legal counsel concerning the California Public Records Act and its applicability to the submitting party’s own circumstances.

In the event of litigation concerning the disclosure of any information submitted by the submitting party, the City’s sole involvement will be as a stakeholder, retaining the information until otherwise ordered by a court. The submitting party, at its sole expense and risk, shall be responsible for any and all fees and costs for prosecuting or defending any action concerning the information, and shall GC 32
indemnify and hold the City harmless from all costs and expenses including attorneys’ fees, in connection with such action.

SECTION 7 - MEASUREMENT AND PAYMENT
7-3 PAYMENT.
7-3.2 Partial and Final Payment. - Delete and replace with the following:

The closure date for the purpose of making monthly progress payments shall be assigned by the Engineer during the pre-construction meeting. Payment, less deductions, unearned work and retention, will be made within 30 days of the closure date. If a dispute exists between the City and the Contractor regarding an item included in the Contractor's Monthly Progress Payment Request, progress payments will be withheld until said dispute is resolved, in which case longer period of time will be required to make such payment. No such payment shall be required to be made, when in the judgment of the Engineer, the total value of the work since the last estimate amounts to less than $500.

If, in the opinion of the Engineer, work is not progressing according to the approved schedule, payments may be withheld until the Contractor returns to the approved schedule.

Deductions will be made for: (1) amounts due the Owner for equipment or material furnished or services rendered; (2) amounts due the Owner under the terms of the Contract; (3) amounts of any claims of lien filed with the Owner; (4) accrued amounts of liquidated damages; (5) amounts required to be deducted by Federal, State or local governmental authorities. From the balance thus determined will be deducted the amounts of all previous payments, and the remainder shall constitute the monthly payment due the Contractor.

A retention of five percent (5%) will be withheld from each and every progress payment to the Contractor. This percentage will remain constant throughout the duration of the Contract. The City shall make a progress payment within thirty (30) days after receipt of an undisputed and properly submitted payment request from Contractor pursuant to Public Contract Code section 20104.50.

After completion of the work to the satisfaction of the Engineer, the Engineer shall make a final estimate of the amount of work done. The City shall pay the entire sum so found to be due after deducting there from all previous payments and all amounts to be retained under the provisions of the Contract. All prior partial estimates and payments shall be subject to correction in the final estimate and payment. The final payment shall not be due and payable until the expiration of thirty-five (35) days from and after the recordation of the Notice of Completion filed by the City.

As provided by paragraph 22300 of the California Public Contract Code, the Contractor may substitute securities for any monies withheld by the City to ensure performance under the Contract.

Substitute securities shall be deposited in a financial institution in a form acceptable to the City of Redlands. The financial institution shall be located within the City limits of the City of Redlands.

The Escrow Agreement to be used is set forth in Public Contract Code section 22300. 7-3.3 Delivered Materials. - Delete and replace with the following:

No payment will be made for materials or equipment delivered but not yet incorporated in the work.

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7-4.2.6 Extras. Without invalidating the Contract, the City may order extra work or make changes by altering, adding or deducting from the work, the Contract sum being adjusted accordingly and the consent of the Surety being first obtained where necessary or desirable. All the Work of the kind bid upon shall be paid for at the price stipulated on the proposal, and no claims for any extra work or material shall be allowed unless the work is ordered in writing by the engineer and the price is stated in such order.
7-4.2.7 Claims for Extra Costs. No claim for extra work or cost shall be allowed unless the same was done in pursuance of a written order by the Engineer, as aforesaid, and the claim presented with the first estimate after the changed or extra work is done. When work is performed under the terms of the General Conditions, the Contractor shall furnish satisfactory bills, payrolls, and vouchers covering all items of cost and when requested by the City, give the City access to accounts relating thereto.

After completion of the work to the satisfaction of the Engineer, the Engineer shall make a final estimate of the amount of work done. The City shall pay the entire sum so found to be due after deducting there from all previous payments and all amounts to be retained under the provisions of the Contract. All prior partial estimates and payments shall be subject to correction in the final estimate and payment. The final payment shall not be due and payable until the expiration of the thirty-five (35) days from and after the recordation of the Notice of Completion filed by the City.

SECTION 8 - FACILITIES FOR AGENCY PERSONNEL
This section is deleted in its entirety.

SECTION 9 - ASSIGNMENT OF UNFAIR BUSINESS PRACTICES
CLAIMS
9-1. In entering into a public works contract or a subcontract to supply goods, services, or materials pursuant to a public works contract, the Contractor or subcontractor offers and agrees to assign to the City all rights, title and interest and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, commencing with section 16700 of part 2 of division 7 of the Business and Professions Code), arising from the purchase of goods, services, or materials pursuant to this public works agreement. This assignment shall be made and become effective at the time the City tenders final payment to the Contractor, without further acknowledgment by the Parties.

SECTION 10 - TRENCHING AND EXCAVATION
10-1. If this contract involves digging trenches or other excavations that extend deeper than (4) feet below the surface, the following shall be done pursuant to California Public Contract Code Section 7104:

A. That the Contractor shall promptly and before the following conditions are disturbed, notify the City in writing, of any:

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(1) Material that the Contractor believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II or Class III disposal site in accordance with provisions of existing law. (2) Subsurface or latent physical conditions differing from those indicated. (3) Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the contract.

B. That the City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in the Contractor’s cost of, or the time required for, performance of any part of work shall issue a change order under the procedures described in the contract.

C. That, in the event that a dispute arises between the City and the Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in the Contractor cost of, or time required for, performance of any part of the work, the Contractor shall not be excused from any scheduled completion date provided for by the contract, but shall proceed with all work to be performed under the contract. The Contractor shall retain any and all rights provided either by contract or by law which pertains to the resolution of disputes and protests between the contracting parties.

SECTION 11 - REMOVAL, RELOCATION OR PROTECTION OF

EXISTING UTILITIES
11-1. Pursuant to Government Code Section 4215 et seq, the City shall assume the responsibility between the parties to this contract, for the timely removal, relocation, or protection of existing main or trunk line utility facilities located on the site of the construction project for this contract, if such utilities are not identified by the public agency in the plans and specifications made a part of the invitation for bids.
11-2. The Contractor shall be compensated for the costs of locating, repairing damage not due to the failure of the Contractor to exercise reasonable care, and removing or relocating such utility facilities not identified in the plans and specifications with reasonable accuracy and for equipment on the project necessarily identified during such work.
11-3. The Contractor shall not be assessed liquidated damages for delay in completion of the project, when such delay was caused by the failure of the City, or the owner of the utility to provide for removal or relocation of such utility facilities.

11.4. The City shall not be required to indicate the presence of existing service laterals or appurtenances whenever the presence of such utilities on the site of the construction project can be inferred from the presence of other visible facilities, such as buildings, meter and junction boxes, on adjacent to the site of construction, provided, however, nothing herein shall relieve the City from identifying main or trunk lines in the plans and specifications.

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11.5. Nothing herein shall preclude the City from pursuing appropriate remedy against the utility for delays which are the responsibility of the utility.

11.6. If the Contractor, while performing the contract, discovers utility facilities not identified by the City in the contract plans or specifications, Contractor shall immediately notify the City and the utility in writing.

11.7. The public utility, when it is the owner, shall have the sole discretion to perform repairs or relocation work or permit the Contractor to do such repairs or relocation work at a reasonable price.

11.8. Contractor shall comply with Government Code Section 4216 through 4216.9.

11.9. Conduits from existing street light and traffic signal systems may be encountered during construction of this project. All removals, relocations, and/or replacements of existing conduit systems shall be performed in accordance with these specifications and City standards, by a qualified electrical contractor. All costs for said work shall be borne by the Contractor and paid as a part of the various items of work requiring such removals, relocations, and/or replacements, and no other compensation shall be made therefore.

SECTION 200 - ROCK MATERIALS
200-2 UNTREATED BASE MATERIALS.
200-2.1 General. - Amend the first paragraph as follows:
“Materials for use as untreated base or subbase shall be classified in the order of preference as follows:

Crushed Aggregate Base
Crushed Miscellaneous Base
Pulverized Miscellaneous Base.”
200-2.4.1 General. - Delete the second sentence and replace with the following:
“The material shall be free of deleterious material as defined in 200-1.1.” 200-2.4.2 Grading. - Amend the first sentence of paragraph 1 as follows:
“The material shall be uniformly graded and shall conform to the ‘fine’ gradations:” 200-2.5.1 General. - Delete the third sentence and replace with the following:
“The material shall be free of deleterious material as defined in 200-1.1.” 200-2.8.1 General. - Amend as follows:

Delete the second sentence of paragraph 1 and replace with the following:
“Pulverized miscellaneous base may contain underlying base material.” Delete the third sentence of paragraph 1 and replace with the following:
“The material shall be free of deleterious material as defined in 200-1.1.” GC 36
SECTION 201 - CONCRETE, MORTAR AND RELATED MATERIALS
201-1 PORTLAND CEMENT CONCRETE.
201-1.1.1 General - Add the following paragraph:

The Contractor shall furnish the Engineer in the field with a copy of the mix design to be used, and with a legible certified weighmaster's certificate for each load of PCC delivered to the project.

PCC delivered to the project site having a water content and/or slump greater than that specified in the mix design, shall be rejected and removed from the project site. 201-1.1.2 Concrete Specified by Class and Alternate Class - Amend Table 201-1.1.2.(A) as follows:

Street Surface Improvements section -
All concrete in this section shall have a minimum compressive strength at 28 days of 22,410 kPa (3,250 pounds per square inch), and meet the requirements of class 330-C-23 (560-C-3250) concrete.

Sewer & Storm Drain Facilities section, Sidehill Surface Drainage Facilities subsection - All concrete in this subsection shall have a minimum compressive strength at 28 days of 22,410 kPa (3,250 pounds per square inch), and meet the requirements of class 330-C-23 (560-C-3250) concrete.
201-1.4.3 Transit Mixers. - Replace the first sentence in paragraph 6 with the following:

The total elapsed time between addition of water at the batch plant and the completion of the discharge of the PCC from the mixer, shall not exceed ninety (90) minutes. All PCC remaining in the mixer, after said ninety (90) minutes time limit, shall be rejected and removed from the project site.

SECTION 203 - BITUMINOUS MATERIALS
203-3 EMULSIFIED ASPHALT.
203-3.1 General. - Modify the section by adding the following:

Asphalt emulsion shall be a QUICKSET ANIONIC OR CATIONIC EMULSIFIED ASPHALT conforming to the requirements of Subsection 203-1.3, “Test Reports and Certification”, and Subsection 203-1.2, “Testing Requirements” of the Standard Specifications.

The latex additive shall be Ultra Pave 70 (for anionic) or Ultra Pave 65 K (for cationic) or an approved equal. The latex shall be added at the emulsion plant after weighing the asphalt and before the addition of mixing water. The latex shall be added at a rate of two to two-and-one-half (2 to 225) parts to one-hundred (100) parts of emulsion by volume. 203-5 SLURRY SEAL.

GC 37
203-5.1 General. - Delete the sentence and replace with the following:

Slurry seal shall be emulsion-aggregate slurry (EAS) conforming to 203-5.4. 203-5.2 Mix Design. - Modify the section by adding the following:
(f) Admixtures, such as Portland Cement or aluminum sulfate may be mixed into the slurry material to adjust curing time such that the applied slurry can support vehicular traffic within 60 minutes.
(g) Use of slag shall not be permitted.
(h) Deliveries of aggregate and emulsion shall not be made without the engineer present.

Emulsion is not to be transferred to an on-site storage tanker without the sieve test performed by the City.
203-5.3.2 Grading. - Delete the sentence and replace with the following:

The combined aggregate gradation shall be determined in accordance with ASTM C136 and conform to Type II requirements shown in Table 203-5.3.2 (A). 203-5.4.1 General. – Modify the paragraph and replace with the following:

EAS shall be a stable mixture of emulsified asphalt, aggregate, water, a set control agent, and latex.

EAS shall be Type II-CQS-1h-EAS.
203-5.4.2.1 Aggregate. – Delete the sentence and replace with the following:

Aggregate shall be Type II conforming to 203-5.3.
203-5.4.2.2 Emulsified Asphalt. – Modify the first paragraph and replace with the following:

Emulsified asphalt shall be quick-set, and contain latex. Quick-set emulsified asphalt shall be CQS-1h conforming to 203-3.
203-6 ASPHALT CONCRETE.
203-6.1 General. - Add the following paragraph:

Unless otherwise approved by the Engineer, asphalt concrete for paving shall be C2-PG 64-10 (1/2”) for finish paving or B-PG 64-10 (3/4”) for base paving. Asphalt concrete for Type D1 or Type D2 curb shall be D2 –PG 70-10.

SECTION 206 - MISCELLANEOUS METAL ITEMS
206-7 TRAFFIC SIGNS.
206-7.1 General. The Contractor shall furnish or relocate and erect all traffic signage as required and specified.

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All new traffic signage shall be a minimum of the encapsulated lens (high intensity) type, have an anti-graffiti protective covering and be installed on new posts. All traffic signage to be relocated shall be installed on new posts.
206-7.2 Protective Covering. Anti-graffiti protective covering shall be Type 1150-POF, manufactured by 3M Company, or approved equal.
206-7.3 Post and Base. New posts and bases shall be Ultimate Sign Support System as manufactured by Western Highway, or approved equal.

SECTION 207 – GRAVITY PIPE
207-2 REINFORCED CONCRETE PIPE (RCP).
207-2.1 General. - Add the following sentences to paragraph 2:

The minimum D-load for any RCP shall be 1,350. The minimum size for RCP shall be 18 inches (457 mm) unless otherwise approved by the Engineer.

SECTION 211 - MATERIAL TESTS
211-1 COMPACTION TESTS.
211-1.4 General. The Contractor shall be responsible for all quality control for all work. The Contractor shall complete all necessary testing to ensure the quality requirements within the specifications are achieved. The Contractor shall conduct the compaction testing by a geotechnical engineering firm and the results of the testing shall be made available to the Engineer.

The City will complete assurance testing throughout the project by an independent testing firm.

The City will perform the first compaction test required at any location. If such test does not meet the required specifications, the City will make additional tests until the required compaction is obtained and withhold from the final payment due the Contractor, the cost of all such additional tests. To be acceptable, tests must be ordered and witnessed by the City. Tests will be ordered by the City and performed at a location and depth as directed by the City. The Contractor shall assist the City in performing these tests as necessary. The Contractor shall provide to the City the maximum dry density and the optimum moisture content results of backfill and bedding material when requested by the City.

SECTION 214 - TRAFFIC STRIPING, CURB AND PAVEMENT

MARKINGS, AND PAVEMENT MARKERS
214-4 PAINT FOR STRIPING AND MARKINGS.
214-4.1 General. - Amend the first sentence in paragraph 4 as follows:
“Glass beads conforming to 214-3 shall be mechanically applied at a rate of 0.6 to 0.8 kg of beads per liter (5 to 7 pounds of beads per gallon).”
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SECTION 300 - EARTHWORK
300-1 CLEARING AND GRUBBING.
300-1.1 General. - Amend as follows:

Amend paragraph 3 as follows:
“The natural ground surface shall be cleared of all vegetable growth, such as trees, logs, upturned stumps, roots of downed trees, brush, grass, weeds, shrubs, ground cover, tree stumps, decorative landscape rocks, edging, railroad ties, other decorative landscape treatments, boulders, rock, portland cement concrete, and all other objectionable materials, within the limits of construction.” Add the following paragraphs:

Grubbing and removal of organic debris shall include the repair and/or replacement of all parkway irrigation piping and systems necessary to perform work on this Contract and capping pipelines until such time that permanent repairs and/or replacements have been made.

All debris removed from the project site under this item shall be disposed of at an approved dump site. All transportation costs and dump fees shall be borne by the Contractor.

Clearing and Grubbing shall include, but is not limited to, the following:

1. Removal of existing AC berms.

2. Removal of all curb and gutter, cross gutters, and spandrels shall be replaced within three (3) calendar days. The Asphalt Concrete patch for areas with curbs and gutters removed and replaced shall be placed within two (2) working days after the curb and gutter, cross gutters, and spandrels are replaced. Removal of all sidewalks shall be replaced within three (3) calendar days.

3. Saw cut and removal of poles, posts, PCC pavements, curb, gutter, and sidewalk. Holes resulting from removal of existing poles and posts from existing PCC, AC pavements and curbs and gutters, shall be filled or patched with like materials. Self-propelled drop hammers will not be allowed for removals.

4. Removal of all raised pavement markers not conforming to the approved plan or conflicting with the proposed striping as shown on the plans in accordance with Subsection 312-3, Removal, of the Standard Specifications.

5. Removal and disposal of boulders, rock or PCC.

6. All trees and shrubs less than 3m (9 ft) directly above the entire sidewalk surface shall be trimmed and removed by the contractor to allow a clear path of travel for pedestrians.

7. Irrigation system relocation:

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Any irrigation systems in conflict with the proposed improvements that are removed, damaged, disturbed, or broken shall be modified, repaired, and/or replaced to be operable and provide full irrigation coverage to the areas requiring irrigation using new materials, equal or better than the original materials, with 20 mm (3/4 in) Schedule 40 PVC being the minimum acceptable for underground lines and 13 mm (1/2 in) Schedule 80 being minimum acceptable for risers and with the systems not being out of operation for more than two (2) days. No payment for work associated with the irrigation repair will be released, until all irrigation is complete, operable and accepted by the City.

All trees, shrubbery and lawns deprived of normal irrigation watering due to a disruption of service caused by the Contractor’s operations shall be regularly and thoroughly irrigated by the Contractor so that said plantings will not be damaged. If any trees, shrubbery or lawns die or suffer unacceptable damage as a result of or precipitated by the Contractor’s operations the Contractor shall replace same with the same plant species and size. Existing grass lawns within areas that must be excavated and/or re-graded shall be cut into approximate 305 mm (1 ft) squares, removed, protected, cared for and replaced as soon as possible. Dead, dying, and unacceptably damaged grass shall be replaced with new grass sod.

8. Existing inlets, slotted drains, drainage pipes, concrete gutters, drainage pipes, where any portion of such structure is within 1m of the grading plane in the excavation areas, or within 300 mm (1 ft) of original ground in embankment areas, or where shown on the plans to be removed, shall be completely removed and disposed of accordingly.

9. Removal and disposal of existing drainage inlet structure and PCC or AC apron.

10. The Contractor shall dispose all materials not being salvaged outside of the right-of-way and shall pay for all costs for disposal.

11.Removal and disposal of any abandoned utilities that may interfere with the improvements.

12.Self-propelled drop hammers will not be allowed for removals. 300-1.3.1 General. - Add the following paragraphs:

The Contractor shall dispose portland cement concrete, stone rubble, and brick at an approved dump site.

All reprocessed asphaltic cement concrete may be placed as the lower course of crushed aggregate base material. If the Contractor chooses not to reprocess the material, disposal at an approved dump site shall be required. All costs for disposal shall be borne by the Contractor. If the Contractor chooses to reprocess material, it shall be protected and remain contaminate-free, otherwise disposal at an approved dump site will be required with all costs borne by the Contractor.

All reprocessed asphaltic cement concrete to be used as crushed aggregate base shall be ground to conform to Section 200-2.2.

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300-1.3.2 (a) Bituminous Pavement. - Amend the following:

Amend the second sentence as follows:
“Saw cutting of edges to be joined shall be with a power-driven saw. The groove shall be cut to a minimum depth of 4 inches (102 mm).”
Amend the third sentence as follows:
“Where bituminous pavement is to be removed, a cold mill header cut of maximum 6 feet (1.8 m) in width perpendicular to the join line shall be made, and a minimum laying depth of 1 inch (25mm) of new pavement material shall be provided at the join line.” Amend the fourth sentence as follows:
“The edges of existing concrete pavement adjacent to the trench shall be saw cut to neat straight lines for the purpose of removing the damaged pavement areas.” Add the following sentence:

Work under this item shall include asphalt concrete berms. 300-1.3.2 (b) Concrete Pavement. - Amend the following:

Amend the second sentence as follows:
“Saw cuts shall be made to a minimum depth of 4 inches (102 mm).” Amend the third sentence as follows:
“If a saw cut in concrete pavement falls within 5 feet (1.5 m) of a construction joint, cold joint, expansion joint, or edge, the concrete shall be removed to the joint or edge.” 300-1.3.2 (c) Concrete Curb, Walk, Gutters, Cross Gutters, Driveways and Alley Intersections. - Amend the following:

Amend the first sentence as follows:
“Concrete shall be removed to neatly sawed edges with saw cuts made to a minimum depth of 4 inches (102 mm).”
Amend the third sentence as follows:
“No section to be replaced shall be smaller than 36 inches (1 m) in either length or width.” Amend the fourth sentence as follows:
“If the saw cut in sidewalk or driveway would fall within 36 inches (914 mm) of a construction joint, expansion joint, or edge, the concrete shall be removed to the joint or edge, except that where the saw cut would fall within 12 inches (300mm) of a score mark, the saw cut shall be made in and along the score mark.”
Amend the fifth sentence as follows:
“curb and gutter shall be sawed to a depth of 4 inches (102 mm) on a neat line at right angles to the curb face.”
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300-1.3.2 (d) Striping and Markings. All existing striping, markings and raised pavement markers shown to be removed or necessary to be removed from paving areas. This item includes removal in compliance with applicable laws and cleanup of residue from the operation.

All striping, markings and raised pavement markers removed beyond the limits shown on the plans for and/or at the convenience of the Contractor shall be replaced at the Contractor’s expense. 300-1.3.2 (e) Structures. All existing concrete structures (reinforced or non-reinforced) as shown on the plans to be removed or abandoned, including but not limited to, undersidewalk drains, manholes, headwalls, bulkheads, drop inlet structures, energy dissipaters, catch basins, vaults and pipelines. Abandonment shall include all cuts and concrete plugs necessary to seal ends or openings of abandoned pipes or structures.
300-1.3.2 (f) Rock Curbs. All rock from rock curb removals, as shown on the plans or required for construction of the project, shall be transported, delivered and unloaded at a storage site as directed by the Engineer.
300-1.3.2 (g) Miscellaneous Removals. All other removals of facilities, as shown on the plans but not covered under separate bid items, and any underground facilities found during the work and not shown on the plans shall be performed. The City has endeavored to show all known underground facilities but is not responsible for unknown or abandoned facilities. Unknown underground facilities shall be paid as extra work.
300-1.3.2 (h) Miscellaneous Relocations. All relocation work as shown on the plans or required for construction of the project, but not covered under separate bid items, shall be included as a part of Subsection 300-1 Clearing and Grubbing. All relocation work performed as a part of clearing and grubbing work shall conform to the requirements and specifications of the agency or utility having jurisdiction over the item to be relocated.
300-1.4 Payment. - Add the following sentence to paragraph 1:

Payment for work on this item shall be made as a percentage of the work completed at each monthly payment.
300-2 UNCLASSIFIED EXCAVATION.
300-2.2.2 Wet Material. - Amend the second sentence of the paragraph:
“If such high moisture content is not the result of any action on the part of the Contractor, or inaction in protecting the work during the course of the contract, the work involved will be paid for in the following manner: Over-excavation and disposal work shall be considered “extra work,” with backfill and compaction of crushed aggregate base paid under the appropriate bid item in these specifications.”
300-12 MISCELLAENOUS GRADING. The parkway, whether landscaping exists or not, shall be graded and compacted to achieve drainage towards the street at a slope of 2%. Grading shall be coordinated such that it is the last item of work to be completed, prior to site clean-up. Loose material and dirt shall be raked, compacted and distributed throughout the parkway area. Areas GC 43
adjacent to installed improvements must be graded to a level within one inch from the finished surface. Extra dirt/fill shall be removed from the project in accordance with Specifications.

The Contractor, at his expense shall photo-document pre-construction conditions prior to starting excavating. After construction is completed, the Contractor shall photo-document the finished grade. The Contractor shall provide the City with said photos with addresses identifying each property location, the direction the photograph was taken (facing North, South etc). The Contractor shall keep a copy of the photos (either electronically or hard copy) and provide the City with electronic copies of the photos.

SECTION 301 - TREATED SOIL, SUBGRADE PREPARATION AND

PLACEMENT OF BASE MATERIALS
301-1 SUBGRADE PREPARATION.
301-1.3 Relative Compaction. - Amend the second sentence of paragraph 1 as follows:
“When base material, curb, gutter, alley pavement, driveways, or sidewalks are to be placed on the subgrade material, the top 6 inches (150mm) of such subgrade material shall be compacted to a relative compaction of 95 percent.”
301-2.1 General. – Add the following paragraphs:

The contractor shall use ‘crushed aggregate base’ or ‘crushed miscellaneous base, fine graded’ as the base material. The use of ‘processed miscellaneous base,’ ‘select subbase,’ or ‘disintegrated granite’ shall not be used as base material.

The contractor may use ‘pulverized miscellaneous base’ (grindings) as part of the crushed base material. Said grindings shall be uncontaminated and placed in an even thickness as the lower course of crushed base material. Spreading and compacting shall comply with Sections 301-2.2 and 301-2.3.
301-2.3 Compacting. – Amend the second sentence of paragraph 3 as follows:
“Compaction in the excepted areas shall be as specified in 211-1 with each layer of compacted base material having a minimum relative compaction of 95 percent.” 301-2.4 Measurement and Payment. – Add the following paragraph:

Payment shall be made for cold-planing, storing, placing, and compacting reprocessed asphalt concrete pavement (grindings) as part of the crushed aggregate base (CAB) material. The volume of grindings placed shall be figured and a tonnage figure computed using 9.35 kg/m^3 (150 pounds per cubic foot). This tonnage figure shall be paid as part of the crushed aggregate base tonnage for this project.
301-7 FULL DEPTH RECLAMATION WITH MECHANICAL STABILIZATION (FDR25) 301-7.1 Description. This rehabilitation alternative consists of pulverizing the existing asphalt concrete (AC) layer along with the underlying unbound material to a depth of 6, 9 or 12 inches per GC 44
plan and specifications. The properties of this layer are considered to be similar to an Aggregate Subbase material with a modulus of at least 25 ksi.

The manufacture of the recycled base course shall be done in-place by pulverizing and blending the existing AC layer and base materials, if present. The process shall be accomplished in accordance with these specifications and conform to the lines and grades shown in the plans or as established by the engineer.
301-7.2 Construction. The asphalt concrete surfacing and underlying base materials shall be pulverized such that 100 percent of the material will pass a two-inch sieve and a minimum of 90 percent will pass a one and one-half inch sieve. All materials other than rock and pulverized asphalt concrete shall be broken up such that these materials will pass a one inch sieve. The pulverized materials shall be free of roots, weeds, wood, and construction debris. All grass and other vegetation shall be removed from the edge of the exiting pavement or lip of gutter pan to prevent contamination of the pulverized bituminous material during the milling operation.

Trimming and disposal of excess material, if required, will be performed on the intimate mixture of pulverized asphalt concrete, base materials and subgrade soil. Excess pulverized material is the surplus that results after trimming and grading the pulverized pavement section to the lines and grades matching existing and/or per plans and specifications.

Do not start pulverized roadbed activities if the ambient air temperature is below 40F. If the ambient air temperature falls below 40F, you may only compact and finish pulverized roadbed.

Before starting daily pulverized roadbed activities, sweep the pulverized roadbed area constructed the previous day to remove loose material.
301-7.3 Surface Preparation. Before pulverized roadbed activities start, prepare the existing roadway surface by:

1. Clearing foreign matter including vegetation

2. Removing standing water

3. Referencing the profile and cross slope

4. Marking the proposed longitudinal cut lines on the existing pavement as follows:

4.1. Cut lines must coincide with points where the existing cross slope changes, approximately at the centerline and edge of traveled way

4.2. Cut lines must indicate the sequence of the cuts

5. Referencing existing lane lines and striping layout
Final subgrade surface shall slope away from the street centerline to a maximum of 3% grade.

Pulverized asphalt material must be used as base material to meet new cross slope requirements.

Native sub-grade material may need to be hauled off to allow for the use of all pulverized base material. No additional compensation will be allowed for any sub-grade removal and haul-off if required. Any contaminated material will be removed and disposed of by the contractor off site at his expense. Any shortage of material, caused by premature disposal of the indicated surplus material by the contractor, shall be replaced by it and no additional compensation will be allowed for such replacement.

GC 45
301-7.4 Spreading, Mixing, and Compacting. Do not use a heating device to soften the pavement. Remove any visible oversized materials in the pulverized roadbed mixture prior to shaping and compacting. If you encounter unstable subgrade or rocks greater than 4 inches in the roadway section, notify the Engineer. The Engineer determines the extent of the unsuitable material and the corrective measures to be taken.

According to the Section 301-2.3, the compaction shall always be commenced along the edge of the area to be compacted and the roller shall gradually advance toward the center of the area to be compacted. Rollers shall be operated along lines parallel or concentric with the centerline of the road being constructed, and no material variation therefrom will be permitted. All rollers must be maintained in good mechanical and working condition.

The relative compaction of each layer of compacted base material shall not be less than 95 percent.

ASTM D2922, Methods of Density of Soil and Soil Aggregate in Place by Nuclear Methods, (or ASTM D1556). After compaction, the sub-grade shall be firm, and unyielding. 301-7.5 Finishing. The finished pulverized roadbed surface must not vary more than 0.05 foot from the lower edge of a 12-foot straight edge laid in directions parallel and perpendicular to the centerline. Variations within the above specified tolerances shall be compensating so that the average grade and cross section specified are met. The finished surface must be free from segregation, tearing, and scarring, and have a uniform surface texture throughout the work limits. 301-8 FULL DEPTH RECLAMATION WITH CEMENT STABILIZATION (FDR-200) 301-8.1 Description. This rehabilitation alternative consists of pulverizing the existing asphalt concrete (AC) layer along with the underlying unbound material to a depth of 6, 9 or 12 inches per plan and specifications. The properties of this layer are considered to be similar to an Aggregate Subbase material with a modulus of at least 200 ksi.

The manufacture of the recycled base course shall be done in-place by pulverizing and blending the existing AC layer and base materials, if present, and adding cement. Micro-cracking of the completed cement stabilized surface is required before HMA is to be placed directly on top of the cement treated surface, regardless of the AC thickness. The process shall be accomplished in accordance with these specifications and conform to the lines and grades shown in the plans or as established by the engineer.

The cement content must be 2% by dry weight of FDR with cement with a dry unit weight of 130 lb/cu ft for 6” FDR section. The cement content must be 3% by dry weight of FDR with cement with a dry unit weight of 130 lb/cu ft for 9” FDR section. The cement content must be 4% by dry weight of FDR with cement with a dry unit weight of 130 lb/cu ft for 12” FDR section. Cement must be Type II or Type V Portland cement specified in ASTM C 150/150M. 301-8.2 Construction. The asphalt concrete surfacing and underlying base materials shall be pulverized such that 100 percent of the material will pass a two-inch sieve and a minimum of 90 percent will pass a one and one-half inch sieve. All materials other than rock and pulverized asphalt GC 46
concrete shall be broken up such that these materials will pass a one inch sieve. The pulverized materials shall be free of grass and vegetation, and construction debris to prevent contamination of the pulverized materials. Mixing shall continue until, and at the speed of the recycling unit adjusted to ensure, a homogenous mixture of the above materials and pulverized materials are achieved.

Do not start pulverized roadbed activities if the ambient air temperature is below 40F. If the ambient air temperature falls below 40F, you may only compact and finish pulverized roadbed.

Before starting daily pulverized roadbed activities, sweep the pulverized roadbed area constructed the previous day to remove loose material.
301-8.3 Surface Preparation. Before pulverized roadbed activities start, prepare the existing roadway surface by:

1. Clearing foreign matter including vegetation

2. Removing standing water

3. Referencing the profile and cross slope

4. Marking the proposed longitudinal cut lines on the existing pavement as follows:

4.1. Cut lines must coincide with points where the existing cross slope changes, approximately at the centerline and edge of traveled way

4.2. Cut lines must indicate the sequence of the cuts

5. Referencing existing lane lines and striping layout
Final pavement surface shall slope away from the street centerline to a maximum of 3% grade.

Pulverized material must be used as base material to meet new cross slope requirements. Native sub-grade material may need to be hauled off to allow for the use of all the pulverized base material. No additional compensation will be allowed for any sub-grade removal and haul-off if required. Any contaminated material will be removed and disposed of by the contractor off site at his expense. Any shortage of material, caused by premature disposal of the indicated surplus material by the contractor, shall be replaced by it and no additional compensation will be allowed for such replacement.
301-8.4 Spreading, Mixing, and Compacting. Do not use a heating device to soften the pavement. Remove any visible oversized materials in the pulverized roadbed mixture before shaping and compacting. If you encounter unstable subgrade or rocks greater than 4 inches in the roadway section, notify the Engineer. The Engineer determines the extent of the unsuitable material and the corrective measures to be taken.

Recycling shall be performed to the depth provided in the plans, while incorporating stabilizing agents, mineral filler, additional aggregate and water. Mixing shall continue until, and the speed GC 47
of the recycling unit adjusted to ensure, a homogenous mixture of the above materials and pulverized materials is achieved. Pre-cutting, grading and light compacting of the recycled material shall be performed prior to incorporation of the stabilizing. Spread cement uniformly over the full roadway surface width. Do not spread cement more than 30 minutes before mixing. Do not apply dry cement in windy conditions that will result in dust outside the FDR with cement area. The application rate must be the mix design rate or the ordered application rate in lb/sq yd ±

0.5 percent. The application rate of all stabilizing agents shall be continuously monitored. If the measured application rate falls outside the above tolerance, then the recycling operations shall be stopped and corrected before proceeding. Do not spread cement and aggregate before pulverizing.

Water must be injected through the pulverizing machine. The injection rate of mixing water must be sufficient to produce the FDR with cement material mixing moisture content. The water content of the stabilized material shall be monitored closely to ensure proper compaction. Mark where the center of the pulverizing drum stops. Start the following cut on this alignment at least 2 feet behind the mark. Before compacting, remove solids larger than 3 inches in any dimension by hand.

Immediately after pulverizing and mixing, compact FDR with cement to the minimum relative compaction. Do not allow more than 2 hours between final mixing of the pulverized material with cement and completion of initial compaction before trimming. During grading and final compaction add water to maintain the mixing moisture content as described in the mix design. Do not allow more than 2 hours to elapse from the time water is added to the aggregate and cement to completion of final compaction after trimming.

Longitudinal joints between adjacent stabilization passes shall be overlapped at least 4 inches.

Transverse joints between the recycling process shall be saw-cut, if necessary, to provide a vertical clean face to ensure proper compaction. Compaction of cementitious stabilizer begins within 20 minutes after mixing and achieving gradation and moisture requirements.

The relative compaction of each layer of compacted base material shall not be less than 95 percent.

ASTM D2922, Methods of Density of Soil and Soil Aggregate in Place by Nuclear Methods, (or ASTM D1556). After compaction, the sub-grade shall be firm, and unyielding.

Construction joints shall have vertical faces and shall be made in thoroughly compacted material.

Additional mixture shall not be placed against the construction joint until the joint has been approved by the Engineer. The face of the cut joint shall be lean and free of deleterious material and shall be kept moist until the placing of the adjacent FDR with cement. 301-8.5 Finishing. Once the entire working width (full lane width plus effected shoulder width) has been stabilized, and only after primary compaction has been completed, the entire working GC 48
width shall be graded to the required profile and cross-slope. Disturbance to the stabilized and primary compacted material shall be kept to a minimum during this grading and shaping operation.

The finished pulverized roadbed surface must not vary more than 0.05 foot from the lower edge of a 12-foot straight edge laid in directions parallel and perpendicular to the centerline. Variations within the above specified tolerances shall be compensating so that the average grade and cross section specified are met. The finished surface must be free from segregation, tearing, and scarring, and have a uniform surface texture throughout the work limits.

Immediately after compaction, apply water and roll with no vibration. The finished surface must be free of ruts, bump, indentations, segregation, raveling, and any loose material.

The completed cement treated subgrade shall be moist cured continuously until it is in a firm and unyielding condition. The cement treated subgrade shall be kept free from heavy traffic during the curing period or until the asphalt concrete surfacing is placed whichever is less, unless otherwise directed by the Engineer. Moisture curing shall be the only method of curing prior to microcracking.

Micro-cracking shall be performed with several vibratory roller passes 48 to 72 hours after finish grading to prevent severe, wide cracks from forming thus reduces the potential for reflective cracking through the HMA layer. Micro-cracking shall be performed before the application of asphaltic emulsion curing seal. After micro-cracking is complete additional moisture curing may be used. Any additional water required to achieve maximum density shall be applied by spraying the surface of the stabilized material with light applications. Care shall be taken so as not to overapply additional water to any areas of the stabilized material.

While open to traffic and before placing HMA, maintain the FDR with cement surface free of ruts, bumps, indentations, raveling, and segregation. If FDR with cement material is damaged, it shall be repaired by removing and replacing the entire depth of affected layers in the damaged area.

Feathering will not be permitted for repair of low areas.

Asphaltic emulsion curing seal must be applied on the completed cement treated base immediately before placing HMA. Asphaltic emulsion curing seal must comply with Caltrans Standard Section 94, Grade SS1 or CSS1. Dilute and thoroughly mix asphaltic emulsion for curing seal at a ratio of 1 part water to 1 part asphaltic emulsion. The water must no cause premature separation of the emulsion. Uniformly apply the diluted curing seal at a rate of 0.1 gal/yd2 of cement treated base surface.

SECTION 302 - ROADWAY SURFACING
302-4 SLURRY SEAL SURFACING.
302-4.3.1 General. – Add the following paragraphs:

All slurry mixing machines shall be equipped with a Fines Feeder for the adding of cement or granular Aluminum Sulfate.

GC 49
Prior to the beginning of slurry operations, the Contractor shall furnish, at no cost to the City, current licensed weigh master’s certificates indicating the net weight capacity of the aggregate bin.

The Contractor shall provide a drive upon scale at the project site or an alternate site approved by the City. The drive on scale shall show the net weight of the aggregate bin on each slurry machine before the machine and product will be approved for applying slurry on the project.

All slurry machines are to carry, at all times, a calibrated emulsion measuring stick. The emulsion measuring stick is to be calibrated in 10-gallon increments to the slurry machine it is used on.

Emulsion measuring sticks from other slurry machines will not be allowed to measure the gallons of emulsions on the slurry machines they were not calibrated to. The emulsion measuring stick is to have the slurry machine number or identification permanently marked on the stick. The gallons of emulsion are to be measured with a calibrated emulsion measuring stick and recorded before leaving and after returning to materials site. Use of a slurry machine will not be allowed if it does not have a calibrated emulsion measuring stick.

The Contractor shall furnish prior commencing work, a calibrated stick in 10-gallon increments to measure the oil in the trailer storage tanks in gallons. The measuring stick shall be calibrated to the trailer storage tank it is used on. The inspector shall check the oil in each load “in and out” and in the storage tanks at the beginning and end of each day to determine the amount of emulsion used for that day. Emulsion is not to be transferred from delivery tank to on-site storage tank before the City performs the sieve analysis on the emulsion. Aggregate used in the slurry shall not exceed a moisture content of four percent (4%) by weight of dry aggregate.

Contractor may not schedule more than 150 tons of slurry to be placed per day. Slurry may not be applied at more than 150 feet per minute.

The Contractor shall provide a self-propelled 10 ton pneumatic roller with a tire pressure of 50 PSI and equipped with a water spray system. The Contractor shall roll the required streets the same day they are slurried. The Contractor will be responsible for proper scheduling of the work such that the rolling can be properly done within the given time constraint. Failure to comply shall result in a $250.00/calendar day liquidated damage being assessed per incident. The cost of furnishing the roller and operator shall be included in the price paid for slurry seal.

The Contractor is hereby advised that City streets, parking lots, or other City-approved property will not be allowed as a site for stockpiling and batching. Arrangements for an acceptable site shall be the sole responsibility of the Contractor.

The Contractor shall sweep any raveled material on the street one (1) week after the initial placement. If the Engineer determines the raveling is excessive, the frequency of sweeping shall be adjusted to the field conditions of the raveling. If raveling continues within two (2) weeks of the initial placement, the street shall be swept and reslurried with a Type I mixtures (Local Streets) or a Type II (Arterial/Collector Streets) at no cost to the City. Raveling can be identified by the presence of “black pebbles” in the gutter.

The Contractor shall remove any and all weeds that are growing through cracks from the project street located within the pavement or growing between the concrete gutter and the pavement and spray a herbicide mixture of either Hyvar mixed with Roundup or Pramatol mixed with Roundup, or approved equal, at least fourteen (14) calendar days prior to slurrying. The herbicide mixture GC 50
shall contain Blazon, or approved equal, a purple dye to easily confirm the herbicide has been applied. The work shall be approved by the Engineer or his representative prior to slurrying. Full compensation for plant removal and herbicide treatment shall be considered as included in the unit cost for slurry seal.

Longitudinal joints must correspond with lane lines. You may request other longitudinal joint patterns if they do not adversely affect the slurry seal. Spread slurry seal in full lane widths. Do not overlap slurry seal between adjacent lanes more than 3 inches. Use a material, such as building paper at transverse joints and over previously placed slurry seal to prevent double placement.

Remove the material after use. Use hand tools to remove spillage.

Full compensation for developing a water supply, for furnishing and placing all water required for work done in the Contract, including extra work shall be included in the prices paid for the various items of work requiring water; and no separate payment will be made therefore. The Contractor shall supply the City with licensed weighmaster’s certificates of weight for all delivered aggregates to the job during the course of each day. Aggregate shall be delivered to the project only in the presence of a City representative. The Contractor shall also present weighmaster certificates for the amount of such aggregate remaining at the completion of the project at no cost to the City.

Payment shall be determined by the amount that is physically placed, which cannot exceed the amount that is delivered to the job site with the certified weighmaster tickets. There shall be not outside work done utilizing materials from the tanks or stockpiles stored for the City’s Contract.

Prior to storing aggregate on private property, the Contractor shall submit to the Engineer written permission from the property owner for such stockpiling.

Precautions shall be taken to ensure that stockpiles do not become contaminated with oversized rock, clay, silt, or excessive amounts of moisture. The stockpiles shall be kept in areas that drain readily. Segregation of the aggregate will not be permitted.

The Contactor shall protect the wet slurry from traffic at all times and if damaged or defaced, the Contractor shall repair said damage at no additional cost to the City.

The placement of slurry seal may be suspended with the concurrence of the Engineer due to unsuitable weather, temperature conditions, or other conditions that are considered unfavorable for the prosecution of the work. The Contractor shall immediately comply with the order of suspension by the Engineer, and work shall not be resumed until authorized by the Engineer. 302-4.8 Spreading and Application. - Add the following paragraphs:

Prior to applying slurry seal, the Contractor shall clean, to the satisfaction of the Engineer, the street surface with a power sweeper, remove all R.P.M.’s, abrasive grind or sandblast completely all lane lines, street legends, crosswalks or other painted or thermoplastic surfaces. This is necessary to provide a good bonding surface for the slurry seal, as well as eliminate “ghosting” of the old striping and markings as the new slurry wears off over time.

GC 51
It is anticipated that nuisance water, such as storm water runoff and irrigation water, will run in and across the right-of-way at various time throughout the period of construction. It shall be the responsibility of the Contractor, at their own expense, to provide for and protect the work from such water. In addition, the Contactor’s responsibility shall include handling nuisance waters such that their operations do not cause them to damage existing improvements or properties adjacent to or near the site of work.

Slurry shall not be applied when the atmospheric temperature is less than 65oF (18oC).

The application of slurry shall not commence until after 8:00 a.m., and shall conclude at 1:30 p.m. unless other authorized by the Engineer. The slurry shall be sufficiently cured to be open to traffic by 4:00 p.m. The portions of streets to be slurried shall be closed from the time the application begins until the mixture as achieved sufficient set to be opened to traffic.

The slurry shall be applied in such a manner that no ripples or waves exist. If ripples or waves occur in the slurry during the application, the work shall cease and the Contractor shall correct the situation. The Contractor may use a drag to knock down ridges. If ripples or waves are not corrected to the Engineer’s satisfaction, the street shall be reslurried at the Contractor’s expense.

The Contractor shall, at the direction of the Engineer, repair the reseal to the entire street, or complete section thereof, as determined by the Engineer, which have not been sealed properly (includes areas that have failed to meet yield and mix design specifications) and completely. No compensation will be provided for slurry seal used in repair and reseal work.

Each slurry crew shall be composed, at a minimum, of a coordinator at the project site at all times, a competent quick-set mixing man, a competent driver, two squeegee men, and sufficient laborers for any handiwork and cleanup.

Surface oil and grease shall be removed or sealed with shellac or an equivalent material approved by the City before the application of the slurry seal. Full compensation for surface oil and grease removal shall be considered as included in the unit cost for slurry seal.

The Contractor shall roll all cul-de-sacs (the last 250’ minimum), the last 250’ of dead-end streets and knuckle curves. Full compensation for rolling the slurry shall be considered as include in the unit cost for slurry seal.

During slurry seal operations, it shall be the Contractor’s responsibility to place protective covering over, or to otherwise avoid slurry seal coating of manholes, utility covers, pavement markers (reflective and non-reflective), concrete gutters, concrete cross gutters, and drainage facilities, survey monuments and remove said covering and/for slurry seal coating after slurry sealing has been completed.

The start and finish of slurry application shall be a straight line which, unless otherwise approved by the Engineer, shall be obtained by laying a strip of building paper or other material approved by the Engineer on the pavement surface. After application of slurry, the paper is to be removed leaving a straight edge. The entire street surface area shall be sealed the same day.

GC 52
302-4.8.1 Crack Sealing and Filling. Crack sealing shall be performed prior to the Slurry Seal application. Pavement cracks 1/4" wide and larger shall be sealed. Pavement cracks 1/8" to 1" wide shall be cleared of all loose particles of dust, dirt and laitance with oil-free compressed air immediately preceding the sealing operation. Cracks shall be routed out as necessary to provide a reservoir for the sealer that will have a depth of l" to 1 1/2".

The crack sealing material shall be a hot-applied asphalt (Crafco Polyflex or approved equivalent).

The crack sealing material must not be modified or diluted in any way. Pavement cracks larger than 1” wide shall be filled with the mixtures per Specification Section 203-6.4 Type E (Extra Fine).

A wand and nozzle type application shall be used to fill all cracks with crack sealing material.

Crack sealing material shall be applied in two applications with the possibility of additional applications to fill the crack within the allowable tolerance. The cracks must be filled to the surface and not overfilled or applied to the top of adjoining pavement or concrete surfaces. The cracks shall be squeegee immediately after the sealant has been applied to insure conformity with the pavement surface.

The crack sealing material shall then be allowed to penetrate and sink into the crack area for a minimum of one hour. Each crack must then have a second application of crack sealer material applied in the crack area only to within + 0.01' of the adjoining pavement surface. If the material is a cold-applied, polymer modified petroleum emulsion, sand will be applied over the crack sealing material after the second application, covering a minimum of 1 1/2 inches each side of the crack and not more than 3/4 inch higher than the top of the pavement. The contractor shall be responsible for the removal of all excess sand which shall be removed within three hours after being applied.
302-5 ASPHALT CONCRETE PAVEMENT.
302-5.1 General. - Add the following paragraphs:

Asphalt concrete pavement structural sections equal to or greater than 3 inches (76 mm) in thickness shall be installed in two lifts. Base course aggregate material size shall be ¾ inch (19 mm) and cap course aggregate material size shall be ½ inch (13 mm). All pavement shall be placed over 4 inches of crushed aggregate base, unless compacted to 95% relative compaction.

All valves within project limits in the public right-of-way shall be raised to finish grade as a part of this work. The Contractor shall furnish and install new can or slip can materials as necessary.

If new water valve lids are necessary, they shall be supplied by the Municipal Utilities and Engineering Department. All valve can lids within the project limits in the public right-of-way shall be painted the appropriate color for the utility they represent (ie. Water - Blue, Gas - Yellow, Fire – Red, etc.).
302-5.2 Timeline of Paving Operations.

All paving operations shall follow the timeline and requirements shown below unless otherwise approved by the City:

GC 53

PAVING TIMELINE

DESCRIPTION OF WORK

TIME PERIOD
WEEK 1
(DAY 1-7)
WEEK 2
(DAY 8-14)
WEEK 3
(DAY 15-21)
WEEK 4
(DAY 22-28)
PAVING (START TO FINISH) (1)
CURE PERIOD (2)
MANHOLE ADJUST TO GRADE (3)
STRIPING & PAVEMENT MARKINGS (4)
TRAFFIC LOOPS (5)
NO PARKING SIGNS ALLOWED (6)
Note: All time periods shown above are the maximum amount of allowable time for each activity.

This timeline does not apply to the installation or repair of curb and gutter, ac dikes, sidewalks, cross gutters, curb ramps, driveway approaches or truncated domes. (1) In no case shall any street segment remain unpaved longer than three calendar days if no other work activity is being performed on that street segment. Any deviation from the timeline shall result in a penalty assessment of $1,000 per calendar day. (2) No work except cat tracking of proposed striping is allowed during this period; therefore “No Parking Signs” shall not be installed during this activity. (3) Once each manhole is exposed, all associated work to adjust it to grade must be completed within 48 hours. This shall include all adjustments of manholes, vaults, valve cans, etc. as required by the Contract.
(4) All cat tracking and approval of proposed striping shall occur during the cure period. (5) Traffic loops must be installed after the approval of striping layout and prior to the installation of thermoplastic striping and pavement markings. (6) “No Parking Signs” shall be installed per Section 7-19 of these specifications. 302-5.4 Tack Coat. – Delete and replace with the following:

If the asphalt concrete pavement is being constructed directly upon an existing hard-surfaced pavement, a tack coat of High Performance Seal (HPS) No-Track Tack at an approximate rate of

0.05 gallon per square yard shall be uniformly applied upon the existing pavement preceding the placement of asphalt concrete. The surface shall be free of water, foreign material, or dust when the tack coat is applied. To minimize public inconvenience, no greater area shall be treated in any one day than is planned to be covered by asphalt concrete during the same day, unless otherwise approved by the Engineer.

GC 54
302-5.5 Distribution and Spreading. – Add the following:

Unless otherwise permitted by the Engineer, the top layer of asphalt concrete for shoulders, tapers, transitions, road connections, private drives, curve widening, turnouts, left-turn pockets, and other such areas, shall not be spread before the top layer of asphalt concrete for the adjoining through lane has been spread and compacted. At locations where the number of lanes are changed, the top layer for the through lanes shall be paved first. Tracks or wheels of spreading equipment shall not be operated on the top layer of asphalt concrete in any area until final compaction has been completed or unless directed by the Engineer.

All screed extensions for paving machines shall be provided with a tamper, roller, or other suitable compacting devices.

Asphalt pavers shall be equipped with automatic screed controls and a sensing device or devices.

Automatic grade and slope control shall be used for overlays.

All joints shall be sealed after rolling.

When placing asphalt concrete to the lines and grades noted in the plans or as approved by the Engineer, the automatic screed controls shall control the longitudinal grade and transverse slope of the screed. Grade and slope references shall be furnished, installed, and maintained by the Contractor. The Contractor shall use a ski device, the minimum length of the ski device shall be 30 ft. The ski device shall be a rigid one-piece unit and the entire length shall be utilized in activating the sensor. The Contractor may use a laser to control the screed.

When placing the initial mat of asphalt concrete on existing pavement, the end of the screed nearest the center line shall be controlled by a sensor activated by a ski device not less than 30 ft long.

The end of the screed farthest from center line shall be controlled by an automatic transverse slope device set to reproduce the cross slope approved by the Engineer.

When paving contiguously with previously placed mats, the end of the screed adjacent to the previously placed mat shall be controlled by a sensor that responds to the grade of the previously placed mat and will reproduce the grade in the new mat within a 0.01 ft. tolerance. The end of the screed farthest from the previously placed mat shall be controlled in the same manner as when placing the initial mat.

Should the automatic screed controls fail to operate properly during any day's work, the Contractor may use manual control of the spreading equipment for the remainder of that day; however, the equipment shall be corrected or replaced with alternative automatically controlled equipment conforming to the requirements in this section before starting the next day's work.

Should the methods and equipment furnished by the Contractor fail to produce a layer of asphalt concrete conforming to the requirements, including straightedge tolerance, of Subsection 302-

5.6.2 - Density and Smoothness, of the Standard Specifications, the paving operation shall be discontinued and the Contractor shall modify his equipment or furnish substitute equipment. A GC 55
drop-off of more than 0.15 ft will not be allowed at anytime between adjacent lanes open to public traffic.

The Contractor shall schedule his paving operations such that each layer of asphalt concrete is placed on all contiguous lanes of a traveled way each work shift. At the end of each work shift, the distance between the ends of the layers of asphalt concrete on adjacent lanes shall not be greater than 10 ft. nor less than 5 ft. Additional asphalt concrete shall be placed along the transverse edge at the end of each lane and along the exposed longitudinal edges between adjacent lanes, hand raked, and compacted to form temporary conforms. Kraft paper, or other approved bond breaker, may be placed under the conform tapers to facilitate the removal of the taper when paving operations resume.
302-5.6.1 General. - Add the following paragraph:

All asphalt concrete pavement abutting portland cement concrete gutters shall match and be flush with the gutter lip when finish rolling is complete.
302-5.6.2 – Density and Smoothness. – Delete and replace with the following:

The completed surfacing shall be thoroughly compacted, smooth and free from ruts, humps, depressions or irregularities. Any ridges, indentations or other objectionable marks left in the surface of the asphalt concrete shall be eliminated by rolling or other means. The use of any equipment that leaves humps, ridges, irregularities or other objectionable marks in the asphalt concrete shall be discontinued, and acceptable equipment shall be furnished by the Contractor.

The finished surface shall meet the following smoothness criteria:
• When a 12 foot long straightedge is laid on the finished surface parallel to the centerline of the roadway, the finished surface shall not vary from the edge of the straightedge more than 0.05 feet, except at changes in grade,
• When a 12 foot long straightedge is laid on the finished surface perpendicular to the centerline of the roadway and extends from edge to edge of a traffic lane, the finished surface shall not vary from the edge of the straightedge more than 0.05 feet, except at changes in grade.

If the top layer of pavement does not comply with the smoothness specifications shown, remove and replace the entire section or complete a grind and overlay of 1.5 inches or 3 times the aggregate size, whichever is greater. Grind and overlay will be considered as a repair method only when the thickness of the asphalt pavement section is greater than 1.5 inches following the required grinding. Corrected section shall be rectangular to the nearest pavement edge or lane line and to a crosswalk, concrete spandrel or other limits approved by the City. Do not begin corrective actions until the method and limit of correction is authorized by the City. If the tolerances cannot be achieved by the methods described above, the contractor must re-pave the street section, in kind, at their own expenses.

The compaction after rolling shall be a minimum of 91 percent and a maximum of 97 percent of the density obtained on samples compacted with the California Kneading Compactor per California Test 304. Cores will be taken randomly by the City for laboratory testing per California Test 308, Method A at a frequency of three per lot. A lot shall consist of a maximum of 3,000 square yards of asphalt concrete and will be identified in the field by the City. The cores will be GC 56
averaged to determine the percent of maximum theoretical density, as determined by ASTM D2041, per lot to the nearest tenth of a percent.

Reduced payment factors for percent of maximum theoretical density will be per the following table, and will be applied to the entire lot sampled.

Reduced Payment Factors for Percent of Maximum Theoretical Density Asphalt Concrete
percent of maximum
theoretical density
Reduced payment
factor
Asphalt Concrete
percent of maximum
theoretical density
Reduced payment
factor

91.0 0.0000 97.0 0.0000

90.9 0.0125 97.1 0.0125

90.8 0.0250 97.2 0.0250

90.7 0.0375 97.3 0.0375

90.6 0.0500 97.4 0.0500

90.5 0.0625 97.5 0.0625

90.4 0.0750 97.6 0.0750

90.3 0.0875 97.7 0.0875

90.2 0.1000 97.8 0.1000

90.1 0.1125 97.9 0.1125

90.0 0.1250 98.0 0.1250

89.9 0.1375 98.1 0.1375

89.8 0.1500 98.2 0.1500

89.7 0.1625 98.3 0.1625

89.6 0.1750 98.4 0.1750

89.5 0.1875 98.5 0.1875

89.4 0.2000 98.6 0.2000

89.3 0.2125 98.7 0.2125

89.2 0.2250 98.8 0.2250

89.1 0.2375 98.9 0.2375

89.0 0.2500 99.0 0.2500
< 89.0 Remove and replace > 99.0 Remove and replace
In addition to the reduced payment factors below, all costs associated with the testing of the lot which resulted in values outside of the 91-97 percent range, will be withheld from the final payment due to the Contractor.

Following completion of the testing by the City, the core locations within the asphalt pavement shall be repaired by the Contractor.
302-5.6.3 Tracking. All areas receiving asphalt pavement shall be protected from tracking onto adjacent areas. Do not allow traffic on new asphalt pavement until its mid-depth temperature is below 140º Fahrenheit to minimize the tracking.

A rock dust blotter coat per Section 302-9.7 or a sand coat at a rate of 1-2 pounds per square yard shall be applied to the compacted surface for all areas where tracking is a concern. The application of tracking prevention measures shall be determined by the Contractor.

GC 57
A haul route for all paving operations shall be reviewed and approved by the City prior to the start of any construction activity. No deviations from the approved haul route shall occur unless approved in writing from the City.

All tracking onto adjacent streets, striping or pavement markings shall be the responsibility of the Contractor. All striping and pavement markings shall be removed and replaced in kind by sandblasting. All tracking onto roadway surfaces may require the use of a street sweeper to the satisfaction of the City.
302-5.7 Joints. – Add the following:

Longitudinal joints shall be trimmed to a vertical face and to a neat line if the edges of the previously laid surfacing are, in the opinion of the Engineer, in such condition that the quality of the completed joint will be affected. Longitudinal and transverse joints shall be tested with a 12’ straightedge and shall be cut back as required to conform to the provisions in Subsection 302-5.6.2 Density and Smoothness for surface smoothness. Connections to existing surfacing shall be feathered to conform to the provisions for smoothness.

Longitudinal joints in the top layer shall correspond with the edges of proposed lane striping.

Longitudinal joints in all other layers shall be offset not less than 0.5' alternately each side of the edges of traffic lanes.

All feathered joints shall be sealed after rolling.
302-5.9 Measurement and Payment. – Add the following:

Reduced payment factors per 302-5.6.2 will be applied to the Contract Unit Price for lots with a Maximum Theoretical Density less than 91.0 and greater than 97.0 percent. 302-5.10 Hot Asphalt Leveling Course. Areas to receive the Hot Asphalt Concrete Leveling Course shall be determined and defined by the project manager and inspector, and identified to the Contractor in the field. Mix for hot Asphalt Concrete Leveling Course shall be 1/2 inch aggregate, C2, as defined in Section 203-6.4.3.

Areas to receive hot asphalt concrete leveling course shall be areas located near or adjacent to existing curbs and/or gutters that are potholed, or have the lip of gutter higher than the adjacent roadway. Potholes, large cracks, or ruts shall be filled to the surrounding grade elevation and compacted. Hot Asphalt Concrete Leveling Course shall be completed prior to the placement of Type II Slurry Seal, ARAM or resurfacing.

Prior to placement of asphalt concrete, the surface shall be cleaned and all debris and deleterious materials shall be removed. A tack coat meeting the material and application requirements of Section 302-5.4 Tack Coat, shall be applied prior to placement of hot mix asphalt concrete. 302-5.11 Asphalt Pavement Crack Sealing and Filling. Crack sealing shall only be performed as a repair method for conventional hot mix asphalt pavement (HMA) and not installed at project locations which will have asphalt rubber hot mix (ARHM) used as the overlay material. Crack GC 58
sealing shall be performed after milling of existing asphalt surface and prior to any leveling course, if necessary.

Right after milling of existing asphalt and before crack sealing or filling, Contractor shall remove any and all weeds that are growing through cracks from the project street located within the pavement or growing between the concrete gutter and the pavement and spray a herbicide mixture of either Hyvar mixed with Roundup or Pramatol mixed with Roundup, or approved equal, at least seven (7) calendar days prior to paving. The herbicide mixture shall contain Blazon, or approved equal, a purple dye to easily confirm the herbicide has been applied. The work shall be approved by the Engineer or his representative prior to paving. Full compensation for plant removal and herbicide treatment shall be considered as included in the unit cost for paving.

The crack sealing material shall be a hot-applied asphalt (Crafco Polyflex or approved equivalent).

The crack sealing material must not be modified or diluted in any way. Pavement cracks larger than 1” wide shall be filled with the mixtures per Specification Section 203-6.4 Type E (Extra Fine).

A wand and nozzle type application shall be used to fill all cracks with crack sealing material.

SECTION 303 - CONCRETE AND MASONRY CONSTRUCTION
303-1 CONCRETE STRUCTURES.
303-1.1 General. - Delete the first sentence of paragraph 1 and replace with the following:
“Concrete bridges, culverts, catch basins, retaining walls, abutments, piers, footings, foundations, drainage inlets, head walls, end walls, wing walls, junction structures, transition structures, manholes, and other similar types of portland cement concrete structures shall be constructed to the lines and grades in conformity with the Plans and Specifications. 303-5 CONCRETE CURBS, WALKS, GUTTERS, CROSS GUTTERS, ALLEY INTERSECTIONS, ACCESS RAMPS, AND DRIVEWAYS.
303-5.1.1 General. - Replace the last paragraph with the following:

GC 59
No PCC shall be ordered and/or placed until the forms and subgrade have been inspected and approved by the Engineer in the field.

All pull boxes, water meter boxes, and water valve covers shall be adjusted to proposed finish grade and approved by the Engineer in the field prior to placement of the PCC.

The Contractor shall barricade and protect placed PCC from all damage, marks, mars, and/or graffiti. Any PCC damaged, defaced, discolored, or defective shall be replaced at the Contractor's expense.

When removals of curb and/or sidewalk are located at curb return, the Contractor shall install access ramps. The Contractor is to construct all access ramps in accordance with American Disability Act (ADA) Standards/California Code of Regulations Title 24 – Accessibility Regulations. If the ramps constructed by the Contractor are found to be in non-compliance with ADA Standards, the Contractor will be required to remove and replace the ramps to ADA Standards at the Contractor's expense.
303-5.1.2 Drainage Outlets Through Curb. - Add the following paragraph:

Coring shall be required for all drains through existing curbs. 303-5.1.3 Driveway Entrances. – Replace the last paragraph with the following:

Driveway approaches where required, shall be 150 mm (6") thick for single-family residential area, and 200 mm (8") thick for commercial driveway approaches. 303-5.1.4 Walk. The back of sidewalk shall be 2 inches from the street Right-of-Way line unless otherwise specified by the Engineer.

Included in the price of sidewalk construction are retaining curbs. Retaining curbs are needed to retain soils from sloughing and eroding onto the finished sidewalk surface, as a result of grade differentials from existing ground surface to proposed sidewalk surface. Retaining curbs shall be installed when the finished surface is lower than the surrounding grade by 3 inches vertically within 6 inches horizontally. If the vertical difference in elevation is less than 3 inches, the surrounding grade shall be sloped, maximum 2:1 slope, to match the finished elevation. The height of the retaining curb shall be to the height of the existing grade it is retaining. Retaining curbs shall be located within the City’s right-of-way at all times. 303-5.1.5 Access Ramps. Construction of curb ramps shall conform to the Type and Case appropriate for the condition, as specified on the plans and as shown within the 2012 Standard Plans for Public Works Construction, Plan 111-5. The Contractor shall be responsible to layout the proposed access ramp to comply with the maximum slope indicated on the plans or Standard Plan 111-5. The maximum slope for the ramp shall not be exceeded unless otherwise approved in writing by the Engineer. The Contractor shall remove and replace access ramps deemed noncompliant with the plans or Standard Plan 111-5.

For proposed locations adjacent to a cross gutter spandrel, sawcuts along the radius of the curb will not be allowed. The spandrel shall be replaced from expansion joint to expansion joint to the extents of the curb removal. For proposed locations adjacent to curb and gutter, sawcuts along the flowline of the curb will not be allowed. The entire curb and gutter shall be replaced from expansion joint to expansion joint as required. Sawcuts at locations other than the expansion joint GC 60
will not be allowed unless approved by the Engineer. Curb cuts of the existing curb will not be permitted for installation of proposed ramp. Any deviation from these requirements will result in rejection of all work at this location and shall not be included in progress payment requests until corrected, per direction from the Engineer.

The Contractor shall verify the extents of sawcut and removal for each access ramp taking into account the maximum slope and transition area required. It shall be the Contractor’s responsibility to identify required removal limits, set concrete forms and verify maximum slopes are not exceeded. The Engineer shall be present to verify the concrete forms prior to the placement of the concrete at each location, however this does not alleviate the responsibility of the accuracy of forms or slopes of the access ramp from the Contractor.

Included in the price of access ramps are retaining curbs. Retaining curbs are needed to retain soils from sloughing and eroding onto the finished ramp surface, as a result of grade differentials from existing ground surface to proposed ramp surface. Retaining curbs shall be installed when the finished surface is lower than the surrounding grade by 3 inches vertically within 6 inches horizontally. If the vertical difference in elevation is less than 3 inches, the surrounding grade shall be sloped, maximum 2:1 slope, to match the finished elevation. The height of the retaining curb shall be to the height of the existing grade it is retaining. Retaining curbs shall be located within the City’s right-of-way at all times.

Access Ramps shall have truncated domes installed in accordance with standard plans and specifications. Truncated domes on new access ramps shall be Armor-Tile, Cast in Place System, Equal Tile, or approved equal. Truncated domes installed on existing surfaces shall be Safety Sted TD, or approved equal. Truncated dome panels shall be 36”x48”, inline configuration, with a spacing of 2.35” on center, and Federal Yellow in color.

The access ramp work shall include all related adjustments of pull boxes, pull box covers, signs, and protection of any underground utilities within the work area. The removal and replacement of up to 5 linear feet of sidewalk on each side of the access ramp shall be included within the cost of the access ramp. The removal and replacement of the sidewalk will allow for transition from the top of ramp to adjacent sidewalk and will be utilized as necessary. 303-5.4.3 Weakened Plane Joints, (a) General. - Add the following paragraph:

All weakened plane joints shall be spaced at a maximum of 3.05 m (10') feet for curbs, gutters, and sidewalks. Scoring lines shall conform to those prevailing in the area and be uniform in spacing.
303-5.5.2 Curb. - Replace the first paragraph with the following:

PCC for curb and gutter shall be placed within three working days from removal of the existing PCC curb and gutter. The curb and gutter surface shall not vary more than 3 mm (0.01') from a 3 m (10') straightedge except at the grade changes. Prior to the removal of the forms, the surface shall be finished true to grade by means of a straightedge float of not less than 3 m (10') in length, and operated longitudinally over the surface of the concrete. Form clamps shall be constructed so as not to interfere with the operation of the float. The form on the front of the curbs shall not be removed less than one (1) hour, nor more than six (6) hours after the concrete has been placed. In no event shall forms be removed while the concrete is sufficiently plastic to slump. The top and GC 61
face of the finished curb shall be true and straight, and top surface of curbs shall be of uniform width, free from humps, sags, blemishes, or other irregularities. 303-5.5.3 Walk. - Add the following paragraphs:

The sidewalk surface shall not vary more than 5 mm (0.02') from the 3m (10') straightedge except at grade changes, and the finished surface shall be free from humps, sags, blemishes or other irregularities. All sidewalks shall be a minimum of 100 mm (4") thick, except at driveways where the sidewalks shall be a minimum of 150 mm (6") thick for single family residential areas and 200 mm (8") thick for all other areas.
303-5.6 Curing. - Add the following paragraph:

Curing compound shall be translucent with red fugitive dye, Type 1, in accordance with Section 201-4 Concrete Curing Compound, of the Standard Specifications. 303-5.7 Repairs and Replacements. - Add the following paragraphs:

In order to minimize vandalism damage to the finished PCC surfaces, the Contractor shall plan his work so that no PCC is poured after 1:00 p.m., unless otherwise authorized by the Engineer in the field.

The Contractor shall barricade and protect placed Portland Cement Concrete from all damages, marks, mars, and/or graffiti. Any Portland Cement Concrete damaged, defaced, discolored, or defective shall be replaced to the satisfaction of the Engineer at the Contractor's expense, and no additional time will be allowed.

Grading, patching, or other remedies to correct the situation will not be accepted unless in the opinion of the Engineer the vandalized area is so small that it does not warrant replacement.

Concrete replacement areas shall be from score mark or control joint to score mark or control joint, and full width of the sidewalk. All replacement areas shall be saw cut. 303-5.8 Backfilling and Cleanup. - Add the following paragraph:

A minimum of 300mm (12”) wide full depth asphalt concrete pavement repair patch and an 450mm (18”) wide 1-1/2” deep grind outside of the trench width is required when cross gutter, spandrel, driveways, curb and gutter is placed adjacent to existing asphalt concrete pavement. The asphalt concrete pavement repair patch shall be placed within two (2) working days after the cross gutters, spandrels, driveways, curb and gutter are replaced. The asphalt concrete pavement shall be sawcut. All work shall be in accordance with the General Permit Conditions and Trench Specifications, latest edition.

SECTION 304 - METAL FABRICATION AND CONSTRUCTION
304-3 CHAIN LINK FENCE.
304-3.4 Measurement and Payment. - Delete paragraph 1 and replace with:

Chain link fence will be measured along the horizontal projection line of the completed fence, deducting the widths of gates and openings.

GC 62
SECTION 314 - TRAFFIC STRIPING, CURB AND PAVEMENT

MARKINGS, AND PAVEMENT MARKERS
314-1 GENERAL. - Add the following paragraphs:

To insure the protection of storm drain inlets, Best Management Practices (BMPs) shall be employed during all striping operations. Refer to Section 7-8.6.

Each storm drain catch basin or storm drain inlet box shall be marked “NO DUMPING - FLOWS TO CREEK.” Two coats of paint are required. Stencil shall match City’s stencil. Paint and painting shall comply with the specifications.

All street resurfacing work shall include installing fire hydrant pavement markers at all fire hydrant location, whether the pavement markers were existing or not. The pavement markers shall be Type I – Two-Way Blue Retroreflective per Section 214-6 of the Specifications and installed per City’s detail drawing No. 102-0. All work associated with the installation of all new, or replacement of existing, fire hydrant pavement markers shall be included as noted within the specifications. 314-4 APPLICATION OF TRAFFIC STRIPING AND CURB AND PAVEMENT MARKINGS.
314-4.1 General. – Add the following paragraphs:

During construction, if traffic legends or lane striping are removed or paved-over for any reason, they shall be replaced immediately with temporary traffic legends or lane striping as directed by the City, and the Contractor shall place permanent traffic legends or lane striping at the end of the job or on completion of final paving. When permanent items are placed, they shall be complete markings, legends, or striping i.e.: if limit lines are disturbed, they shall be replaced to centerline or from curb to curb, whichever was existing; if a letter in a word is removed or covered, the entire word shall be replaced; and lane striping shall extend 75 feet beyond construction limits. All replacement markings, legends, or striping required to be replaced beyond the contract limits shown shall be at the cost of the Contractor and shall meet City standards. If existing striping or legends are to be removed on existing surfaces, they shall be sandblasted. Painting over striping or legends in lieu of removal will not be permitted. Pavement striping shall comply with the applicable provisions of Sections 214 and 314 of the Standard Specifications.

Where side streets with existing striping, markings and markers are encountered, striping, markings and markers shall be repainted and replaced for a minimum distance of 15 m (50 feet) from the crosswalk, stop bar or limit line.
314-4.2 Control of Alignment and Layout.
314-4.2.1 General. - Delete and replace with the following:

The Contractor will be responsible for all layout of all striping. All striping, markings and markers shall be reinstalled in their existing locations unless otherwise shown on the plans. The Contractor shall be responsible to take appropriate measures and record the existing locations.

GC 63
The Contractor shall verify all dimensions in the field prior to installation of pavement striping/marking layout (Cat-Track). Should field measurements differ from the plan, the Contractor shall immediately notify City staff. No Cat-Track marks shall be placed until discrepancies are resolved.

Cat-Track must be approved by City staff prior to the installation of permanent pavement striping/marking. Contractor shall notify City staff a minimum of 24 hours prior to installation of permanent pavement striping/marking to allow for inspection and approval. If approval of CatTrack is not obtained by the Contractor, all work required to correct the striping/marking will be at the expense of the Contractor
Cat-Track marks shall be made in chalk. Paint for the purpose of Cat-Track is prohibited. If paint is used, the Contractor must remove the paint without damaging or visually deforming the pavement surface. If damage or visual deformity within the removal area occurs, in the opinion of City staff, the Contractor shall grind and overlay the entire segment with no additional compensation. The area of the grind and overlay shall be as required by City staff and shall be a minimum of 0.10’ thickness.

All visible Cat-Track markings after the installation of the permanent striping/marking shall be removed without damage or visual deformity to the pavement surface. Any damage or visual deformity to the pavement shall be remedied as noted above. 314-4.3.5 Application. - Amend the first sentence in paragraph 8 as follows:
“Glass beads shall be applied at a rate of 0.6 to 0.8 kg of beads per liter (5 to 7 pounds of beads per gallon).”
314-6 GREEN BIKE LANE. Green bike lanes shall be installed per plan and conform to the technical specifications included within the contract documents and shall be Streetbond CL or approved equal.

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GENERAL REQUIREMENTS

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COORDINATION OF WORK, PERMITS, AND REGULATIONS 01110-1
SECTION 01110 COORDINATION OF WORK
PART ONE – GENERAL

1.1 SEQUENCING OF WORK
The Contractor shall submit the construction schedule in accordance with Section 01321 of these specifications.

The Contractor shall arrange the schedule of work, but it must adhere to the following restrictions:

1. Contractor shall schedule full work days of operation.

2. Citywide events calendar shall be considered with the schedule for construction.

3. The events calendar will be provided at the pre-construction meeting. Updated events calendar will be provided during subsequent weekly construction meetings.

4. Detailed construction activities and construction schedule will be provided during weekly construction meetings.

1.2 UTILITY COORDINATION
During construction, if City owned utility facilities are damaged, contractor shall inform the City. City crew will respond within two hours and assess the condition, and perform any necessary remedial work as quickly as possible. No additional compensation will be granted to the contractor for any delay due to the damage and repair of the utility facility.

Other utilities not owned by the City, contractor should notify and coordinate with the utility owner.

END OF SECTION

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DESCRIPTION OF WORK 01112-1

SECTION 01112 DESCRIPTION OF WORK

PART ONE -- GENERAL

1.1 SUMMARY
A. The work to be done under this Contract includes the furnishing of project management, labor, materials, tools and equipment for the construction of the Wastewater Treatment Plant Slope Stabilization and Stairway Improvements Project, Project No. 521038 for the City of Redlands, all in accordance with the Contract Documents.

B. The following contract drawings are made a part of these Contract Documents:

Title Sheet No.

Title Sheet & Vicinity Map 1
Precise Grading 2
Detail Sheet 3
Irrigation Plan 4
Irrigation Details 5
Planting Plan 6
Irrigation Specifications 7
Planting Specifications 8

1.2 GENERAL SCOPE OF WORK
A. Work In This Contract: Work in this Contract includes all labor, materials and equipment necessary for construction of Wastewater Treatment Plant Slope Stabilization and Stairway Improvements Project, Project No. 521038 as noted on the Contract Drawings and all other Contract Documents and is summarized as follows:

1. The Work shall consist of furnishing and constructing retaining walls, v-ditch, vdrains, u-ditch, grate inlets, concrete block slough wall, reinforced concrete stairway, installing type A, and appurtenances; all traffic control (including furnishing and installing all arrowboards, barricades, signs, delineators, and flagmen); all utility location and verification (excavating, exposing, and verifying top, bottom, and side of utility facilities); all pavement removal and disposal; all earthwork (including trenching, shoring, sloping, bedding, and backfilling including select imported material or select native material); compacting; protecting in place or removing and replacing all existing utilities, trees, and DESCRIPTION OF WORK 01112-2

public and private improvements; replacing all asphalt concrete pavement including asphalt concrete overlays; pavement striping and restriping; testing and disinfecting all pipelines; replacing destroyed survey monuments; disposing of excess soil and rock material and restoring all areas and improvements to preconstruction conditions.

2. The Contractor shall, upon completion of the pipeline construction and appurtenances required herein, initially operate all components of the Contract Work furnished and installed by Contractor, and make any additional adjustments, corrections, repairs, replacements, and reconstructions necessary to provide the City with complete, correctly operating pipeline and appurtenances.

END OF SECTION
MEASUREMENT AND PAYMENT 01200-1
SECTION 01200 MEASUREMENT AND PAYMENT
A. Work Listed in the Schedule of Work Items

1. The application for payment will be for a specific item based on the percentage completed or quantity installed. The percentage complete will be based on the value of the partially completed work relative to the value of the item when entirely completed and ready for service.

2. A retention of five percent (5%) of the value of work completed will be withheld from progress payments. This retention amount will remain constant throughout the contract period, and will not be payable until the expiration of thirty-five (35) days after the recordation of the Notice of Completion.

B. Work Not Listed in the Schedule of Work Items
The General Conditions and items in the General Requirements, and Specifications which are not listed in the schedule of work items of the bid form are, in general, applicable to more than one listed work item, and no separate work item is provided therefore. Include the cost of work not listed but necessary to complete the project designated in the contract documents in the various listed work items of the bid form.

The bids for the work are intended to establish a total cost for the work in its entirety. Should the Contractor feel that the cost for the work has not been established by specific items in the bid form, include the cost for that work in some related bid item so that the proposal for the project reflects the total cost for completing the work in its entirety.

The Contractor may experience difficulty in excavation due to rock or unsuitable backfill material throughout the project locations. It shall be the Contractor’s responsibility to identify these areas and account for difficulty in excavation, the need to export rock or unsuitable backfill material and the need to import suitable backfill material. There will not be additional contract time or additional compensation for any project locations where any of these circumstances occur.

C. Bid Items

1. Mobilization, Bid Item 1:

Payment for Mobilization shall be made at the contract lump sum price and shall constitute full compensation for all labor, material, equipment, and incidentals required within Section 01721. The bid price shall include, but not limited to, preliminary construction schedule, bonds, insurance, installation and relocation of information signs, shop drawings, catalog submittals and shall constitute full compensation for all labor, MEASUREMENT AND PAYMENT 01200-2
material, equipment and incidentals required. The bid price for mobilization shall not exceed 5 percent of the Bid Schedule total price.

2. SWPPP – Bid Item 2:

Payment for Storm Water Pollution Prevention Plan (SWPPP) shall be made at the contract lump sum price and shall constitute full compensation for preparation, approval, NPDES Permit and shall include all labor and incidentals noted within Section 01571.

Payment for the SWPPP shall be made based on the percentage of project completion to ensure compliance with all requirements. The completeness shall be determined by the Engineer and updated on progress payments.

3. Construction Staking, Bid Item 3:

Payment for Construction Staking shall be made at the contract lump sum price and shall constitute full compensation for all labor, material, equipment and incidentals required.

No partial payment will be released. All must be complete and operable before any compensation will be released.

4. Retaining Wall, Bid Item 4:

This item includes construction/installation of retaining walls per Plans and Specifications, and/or per details shown on the Plans as well as per Standards.

Payment for Retaining Wall shall be made at the contract unit price and shall constitute full compensation for all labor, material, equipment and incidentals required. No partial payment will be released. All must be complete and operable before any compensation will be released.

5. Concrete Block Slough Wall, Bid Item 5:

This item includes construction/installation of concrete block slough wall per Plans and Specifications, and/or per details shown on the Plans as well as per Standards.

Payment for Concrete Block Slough Wall shall be made at the contract unit price and shall constitute full compensation for all labor, material, equipment and incidentals required.

No partial payment will be released. All must be complete and operable before any compensation will be released.

6. Reinforced Concrete Stairway, Bid Item 6:

This item includes construction/installation of reinforced concrete stairway per Plans and Specifications, and/or per details shown on the Plans as well as per Standards.

Payment for Reinforced Concrete Stairway shall be made at the contract unit price and shall constitute full compensation for all labor, material, equipment and incidentals required. No partial payment will be released. All must be complete and operable before any compensation will be released.

MEASUREMENT AND PAYMENT 01200-3

7. Metal Hand Railings, Bid Item 7:

This item includes construction/installation of metal hand railings per Plans and Specifications, and/or per details shown on the Plans as well as per Standards.

Payment for Metal Hand Railings shall be made at the contract unit price and shall constitute full compensation for all labor, material, equipment and incidentals required.

No partial payment will be released. All must be complete and operable before any compensation will be released.

8. V-Ditch, Bid Item 8:

This item includes construction/installation of v-ditch per Plans and Specifications, and/or per details shown on the Plans as well as per Standards.

Payment for V-Ditch shall be made at the contract unit price and shall constitute full compensation for all labor, material, equipment and incidentals required. No partial payment will be released. All must be complete and operable before any compensation will be released.

9. U-Channel, Bid Item 9:

This item includes construction/installation of u-channel per Plans and Specifications, and/or per details shown on the Plans as well as per Standards.

Payment for U-Channel shall be made at the contract unit price and shall constitute full compensation for all labor, material, equipment and incidentals required. No partial payment will be released. All must be complete and operable before any compensation will be released.

10. Grate Inlets, Bid Item 10:

This item includes construction/installation of grate inlets per Plans and Specifications, and/or per details shown on the Plans as well as per Standards.

Payment for Grate Inlets shall be made at the contract unit price and shall constitute full compensation for all labor, material, equipment and incidentals required. No partial payment will be released. All must be complete and operable before any compensation will be released.

11. Stairway Lights (Solar), Bid Item 11:

This item includes construction/installation of stairway lights (solar) per Plans and Specifications, and/or per details shown on the Plans as well as per Standards.

Payment for Stairway Lights (Solar) shall be made at the contract unit price and shall constitute full compensation for all labor, material, equipment and incidentals required.

No partial payment will be released. All must be complete and operable before any compensation will be released.

MEASUREMENT AND PAYMENT 01200-4

12. Landscape & Irrigation, Bid Item 12:

This item includes construction/installation of landscape & irrigation per Plans and Specifications, and/or per details shown on the Plans as well as per Standards.

Payment for Landscape & Irrigation shall be made at the contract unit price and shall constitute full compensation for all labor, material, equipment and incidentals required.

No partial payment will be released. All must be complete and operable before any compensation will be released.

13. Construct 4” Thick Concrete Slab w/ #3 Bars at 24” O.C.E.W. & #3 Cont. Bar at Edge, Bid Item 13:

This item includes construction/installation of 4” thick concrete slab w/ #3 bars at 24” O.C.E.W. cont. bar at edge per Plans and Specifications, and/or per details shown on the Plans as well as per Standards.

Payment for Construction of 4” Thick Concrete Slab w/ #3 Bars at 24” O.C.E.W. & #3 Cont. Bar at Edge shall be made at the contract unit price and shall constitute full compensation for all labor, material, equipment and incidentals required. No partial payment will be released. All must be complete and operable before any compensation will be released.

14. Construct V-Drain Per Detail, Bid Item 14:

This item includes construction/installation of v-drain per Plans and Specifications, and/or per details shown on the Plans as well as per Standards.

Payment for Construction of V-Drain shall be made at the contract unit price and shall constitute full compensation for all labor, material, equipment and incidentals required.

No partial payment will be released. All must be complete and operable before any compensation will be released.

15. Remove and Dispose of Existing V-Drain, Bid Item 15:

This item includes removal and disposal of existing v-drain per Plans and Specifications, and/or per details shown on the Plans as well as per Standards.

Payment for Removal and Disposal of Existing V-Drain shall be made at the contract unit price and shall constitute full compensation for all labor, material, equipment and incidentals required. No partial payment will be released. All must be complete and operable before any compensation will be released.

16. Construct Retaining Wall Utility Opening Per SPPWC STD. 617-3, Bid Item 16:

This item includes construction/installation of retaining wall utility opening per Plans and Specifications, and/or per details shown on the Plans as well as per Standards.

MEASUREMENT AND PAYMENT 01200-5
Payment for Construction of Retaining Wall Utility Opening Per SPPWC STD. 617-3 shall be made at the contract unit price and shall constitute full compensation for all labor, material, equipment and incidentals required. No partial payment will be released. All must be complete and operable before any compensation will be released.

17. Earthwork and/or Export Material, Bid Item 17:

Payment for the earthwork work shall be made at the contract unit price and shall constitute full compensation for all labor, materials, equipment, and incidentals required.

The earthwork for the slope stabilization project involved careful excavation and grading of soil to reestablish stable ground conditions and prepare the area for structural improvements. Excavation activities were performed in controlled sections to remove unsuitable or unstable materials while minimizing disturbance to surrounding areas. The cut material was stockpiled and either reused as engineered fill or hauled offsite at the contractor’s expense, depending on suitability. Final grading ensured proper slope geometry and surface drainage, providing a stable foundation for the installation of stabilization measures such as retaining structures, soil nails, or erosion control systems.

18. Unforeseen Work not Covered within all other bid items, Bid Item 18:

Payment for the unforeseen work not covered within all other bid items shall be made at the contract price per lump sum (LS) and shall constitute full compensation for all labor, materials, equipment, and incidentals required. Unforeseen work must be approved by the City staff before doing any work and pay estimate shall be negotiated based on unit price already established with the bid proposal for this project. Any required work that is outside of the proposed bid unit cost, shall be performed based on the Time and Material (T&M) basis and T&M cost shall be negotiated and approved by the City staff prior to performing the work. Unforeseen work will be paid in each billing cycle with a percentage of the lump sum cost included in the bid. This item may not be spent entirely.

19. Demobilization, Bid Item 19:

Payment for Demobilization shall be made at the contract lump sum price and shall constitute full compensation for all labor, material, equipment, and incidentals required within Section 01740.

END OF SECTION
CHANGE ORDER REQUESTS 01251-2
CHANGE ORDER REQUESTS 01251-3
Change Order Cost Summary
Project Name :

Change Order Request No. :

Date :

Direct
Labor
Direct
Materials
Direct
Equipment
(1): Lump Sum Work by
$0.00 $0.00 $0.00
Prime Contractor
(2): "T&M" Work by
$0.00 $0.00 $0.00
Prime Contractor
(3): Subtotal - Direct Work
$0.00 $0.00 $0.00
(Prime Contractor)
(4): All Lump Sum Work by
$0.00 $0.00 $0.00
subcontractors (any tier)
(5): All "T&M" Work by
$0.00 $0.00 $0.00
subcontractors (any tier) Totals
(6): Subtotal - Direct Work
$0.00 $0.00 $0.00 $0.00
(all subcontractors)
Add each of the
(3)+(6)=(7): Total - Direct Costs
$0.00 $0.00 $0.00
three columns
$0.00
across and enter
to the right.
(8): Markup
(20%
of
direct
labor)
(15% of
direct mat'l)
(15% of
direct equip)
$0.00 $0.00 $0.00 $0.00
(9): Prime Contractor
Markup 10% of line (6) direct sub work up to $5,000
for subcontractors plus 5% of line (6) direct sub work over $5,000
(10): Bonds & Insurance 1% of line (7)
$0.00
all direct work
(11): Additional amount
permitted by Contract
(12): GRAND TOTAL Add sums of lines)
$0.00
(7), (8), (9), (10) and (11)
SCHEDULE OF VALUES 01298-1

SECTION 01298 SCHEDULE OF VALUES

1.1 GENERAL
A. The Schedule of Values shall be used as a basis for determining progress payments on a lump sum contract or any designated lump sum bid item. The Schedule of Values shall be a schedule of cost loaded construction activities equal, in total, to the lump sum bid and shall be in such form and sufficient detail to correctly represent a reasonable apportionment of the lump sum. Prior to submitting an invoice for payment, the CONTRACTOR shall have submitted a detailed Schedule of Values and obtained approval from the ENGINEER.

B. Each lump sum bid item on the Schedule of Work and Prices, as set forth in the Bid must be broken down separately. The breakdown of each lump sum bid item must cover the cost of construction required by the contract documents for that item. The sum of the values for the construction activities, within a bid item, must equal the total bid amount for that item. The breakdown shall include subcontract amounts which shall not deviate from the amounts submitted in the Bid Proposal. The CONTRACTOR shall provide certification from the Subcontractors certifying the subcontract amounts.

C. Each activity in the Schedule of Values shall delineate one construction activity.

For example, the placement of concrete between construction joints, the construction of an electrical duct bank or pipeline between points A & B. The costing for each activity should include all costs for the labor and materials or equipment required to complete the activity. For example, concrete construction activities should include all costs for the forming, placing of reinforcement, placing concrete and curing. The cost for pipeline construction activities should include materials, equipment and installation including pipeline supports or thrust blocks. The excavation and backfill for a pipeline or structure may be separate activities. The Contract Price breakdown shall include the itemized costs for the plant establishment and any maintenance services to be performed before the final project acceptance is made. No non-construction activity shall be cost loaded.

D. The CONTRACTOR shall use cost loaded construction activities from the Construction Schedule as a Schedule of Values. Each construction activity shall be encoded to its bid item and a sort provided for each bid item totaling the cost loaded amount. The total of the Cost Loaded amounts for each bid item shall equal the amount bid for that item. The total of the Schedule of Values shall equal the current Contract value at all times. At any time during the progress of the Work of the Contract the INSPECTOR reserves the right to review the cost loading of the Schedules of Values and direct necessary revisions. When requested by the INSPECTOR, the CONTRACTOR shall provide all information necessary to substantiate the cost loading.

Redlands City CouncilApril 7, 2026

Redlands City Council
April 7, 2026