Task 1: Administration - $ 302,590
This item includes apportioned labor, overhead, travel, and supplies for Principal Permittee staff in hosting meetings, representing the Stormwater Program at meetings, coordination among agencies, county counsel legal reviews of all Request for Proposals, contracts and submittal documents, clerical, and other tasks. In anticipation of the Municipal Separate Storm Sewer System (MS4) Permit renewal, this task includes funds for permit implementation efforts.
Task 2: Public Education Program - $ 316,256
This task includes SGA’s public education work and is maintaining the same annual costs as last year.
The balance of this line item is for overhead and labor costs for contract management, and coordination with other programs.
Task 3: Areawide Program Training Activities - $ 58,055 This item includes an allocation for training events to address various needs by Co-Permittee staff and the general public, webcasts for area-wide participation, and labor and overhead costs for contract management and coordination with other programs.
Task 4: Areawide Monitoring Program - $ 445,768
This item includes contracts for implementing the Integrated Watershed Monitoring Plan (IWMP), sampling, sample laboratory analyses and data review, and purchasing sampling equipment and supplies. The balance of this line item is for contract management and coordination with other programs. In this fiscal year, the Program will continue to implement the IWMP with the inclusion of a contract with WSP for bioassessment surveys.
Task 5: Middle Santa Ana River Bacteria TMDL Implementation - $ 155,226 This item includes contributions to the Middle Santa Ana River (MSAR) Bacteria Total Maximum Daily Load (TMDL) Task Force administrated by the Santa Ana Watershed Project Authority (SAWPA).
These contributions will pay for all administrative tasks; implementation support for the Program, reporting efforts, and support to the Program in evaluating compliance (i.e. determination of Waste Load Allocations and adherence to Basin Plan Objectives for the applicable waterways) with the Santa Ana Regional Water Quality Control Board (RWQCB). Additionally, revision of the MSAR TMDL is anticipated to comply with the 2019 Statewide Bacteria Water Quality Objectives. The balance of this line item is for Principal Permittee meeting attendance, contract management, and coordination with other programs and agencies. The Stormwater Water Quality Standards Task Force (SWQSTF) was reestablished to perform the regional Fecal Indicator Bacteria (FIB) sampling. The SWQSTF is budgeted under its own separate line item (Task 15).
Task 6: Big Bear Lake TMDL Implementation - $ 1,045,508 This item includes allocations for collection and analysis of samples from Big Bear Lake proper and the surrounding watershed, and preparation of an annual report. A large portion of funding is to treat the lake with alum to reduce the nutrient levels to the standard listed in the TMDL. The balance of this line item is for Principal Permittee meeting attendance, contract management, and coordination with other programs and agencies.
Task 7: Watershed Action Plan Preparation and Implementation - $0 No work is anticipated for FY 2026-27.
Budget Transmittal Letter for FY 026-2027
, 2026
Task 8: Watershed Action Plan Online Geodatabase Program – $ 48,268 In FY 2021-2022, the Online Geodatabase transitioned from a Silverlight platform due to the ArcGIS Online platform. This item includes allocations for the technical support for the ArcGIS Online platform, hosting, updates, and renewal of the ESRI license. The balance of this line item is for contract management, and coordination with other programs and agencies.
Task 9: MS4 Software System - $ 0
No work is anticipated for FY 202 -2 .
Task 10: Annual Report Preparation - $ 184,307
This item includes allocations for the preparation of an annual report containing the Program’s activities, including data gathering, chart creation, report review, response to comments from Permittees on initial drafts and delivery of the final report to the RWQCB. In addition, this allocation provides for updating the Program’s Municipal Stormwater Management Plan. The balance of this line item is for contract management, and coordination with other programs and agencies.
Task 11: Participation in Statewide Stormwater Issues – CASQA - $ 81,369 This item includes allocations for participation in California Stormwater Quality Association (CASQA), which promotes the interests of statewide stormwater programs and works with state and federal regulators. This item includes paying the registration fee for one representative from each jurisdiction to attend the CASQA annual conference (Sacramento), Program annual membership dues, and subscription to the Construction General Permit and Industrial General Permit Portals (providing access for all Permittees), as well as labor and travel costs for Principal Permittee meeting attendance and report review.
Task 12: Legal Assistance for Test Claim – $ 20,003
This item includes allocations for outside Counsel to provide initial assistance to the Program in their Test Claim filed with the Commission of State Mandates, challenging certain provisions of our Permit as unfunded State mandates. The balance of this line item is for periodic status updates, contract management, and coordination with other programs and agencies.
Task 13: Permit Renewal – $ 1,220,395
This item includes initial allocations for the retention of outside counsel and consultants to assist the Program in their extensive review of the proposed permit requirements and negotiations with the RWQCB. After approximately seven (7) years of permit renewal hiatus, the RWQCB have initiated the renewal process on a Regional Santa Ana Permit for San Bernardino, Orange, and Riverside Counties. The allocation provides the Program the ability to fund permit renewal assistance and implementation once the permit is adopted. The balance of this line item is for the Principal Permittee to attend meetings with the RWQCB, contract management, and coordination with Riverside County, Orange County, and other interested parties, as they relate to the Permit renewal process.
Task 14: Stormwater Monitoring Coalition (SMC) – Southern California Coastal Water Research Project (SCCWRP) (Regional Monitoring Programs) – $ 129,311 This item includes allocations for participation in various SMC projects, including determination of a 5- year research agenda, oversight of the LID BMP Evaluation Project, and activities that provide benefit to the Permittees through cost effective collection and analysis of water quality data on a regional scale. The balance of this line item is for Principal Permittee meeting attendance, contract management, and coordination with other programs and agencies.
Budget Transmittal Letter for FY 2026-2027
, 2026
Task 15: Stormwater Quality Standards Task Force - $ 173,293 As stated in the MSAR TMDL Task Force item description (Task 5 above), this item includes an allocation to perform regional water quality sampling for FIB in the Santa Ana River Watershed, as required in the Basin Plan Amendment. The balance of this line item is for Principal Permittee task force meeting coordination and attendance, contract management, and coordination with other programs and agencies.
Task 16: CBRP Activities (MSAR TMDL Compliance) – $ 306,048 This item includes allocations for performing compliance activities outlined in the RWQCB-approved Comprehensive Bacterial Reduction Plan (CBRP), including conducting special studies, laboratory analyses, Illegal Connection, and Illicit Discharge (IC/ID) inspection support and documentation of dry weather flow conditions within the watershed. The balance of this line item is for Principal Permittee task force meeting coordination and attendance, contract management, and coordination with other programs and agencies. This line item includes allocation for permit implementation assistance.
Contingency Fund - $ 448,640
This item is based on 10% of the total Areawide Stormwater Program Budget and shall be used to fund unforeseen activities and programs, as necessitated by the RWQCB and the Permit.
Fund Balance Carryover and Interest Revenue – ($ 2,280,000) This item includes anticipated annual interest earned on our account balance. Fund balance carryover will be incorporated towards the Co-Permittees’ FY 26-27 cost shares.
The Program Co-Permittees worked diligently to establish a reasonable cost structure that maintains compliance with multiple current Permit requirements. This budget was prepared to fund ongoing Program activities, anticipating negligible changes in the level of effort required for compliance. After a delay in the permit renewal process since 2015, the Co-Permittees are engaged in a permit renewal process for a Regional MS4 Permit with the Regional Board. On December 21, 2021, RWQCB Staff released a Staff Working Proposal to the Tri-County Group (made up of the Co-Permittees and our counterparts at Riverside and Orange Counties) for initial review and comments. Then on March 1st 2024, a Draft Tentative Order was released with a 60-day comment period ending on May 4th 2024. In response to public comments made during a March 14th RWQCB Workshop, the deadline was extended to July 3rd, 2024. The Tri-County Group submitted a comment letter and redlines of the TO during this timeframe. Following the comment period, the Regional Board held 6 workshops (two per County respectively) to discuss issues raised in the redlines and comment letters from the jurisdictions. As of the date of this letter, the Tri County Group received a new draft tentative order on May 5th, 2026 and was given a 75-day public comment period. Response to comments was also released and we have had additional meetings with regional board staff to go over remaining issues with permit language. We anticipate adoption of the permit in 2026, but there are a few changes that still need to be addressed.
In Fiscal Year 2024-2025, the District’s overhead rate was 117% due to increased District indirect costs and decreased direct costs. In 2024, the Budget Officer made the decision to reduce the rate to the initial rate found in the Implementation Agreement. The adopted budget of November 19th, 2025, includes the adjusted Overhead Rate of 60.06%.
Based on the following cost share table, the District will invoice each Co-Permittee for their corresponding annual cost share in August 2026.
Budget Transmittal Letter for FY 2026-2027
August 4,2026
Co-Permittee 2026-27 Contribution
City of Big Bear Lake $ 35,201.00
City of Chino $127,254.00
City of Chino Hills $141,514.00
City of Colton $ 83,857.00
City of Fontana $ 248,542.00
City of Grand Terrace $ 33,140.00
City of Highland $ 90,149.00
City of Loma Linda $ 52,943.00
City of Montclair $ 52,458.00
City of Ontario $ 242,485.00
City of Rancho $ 220,869.00
Cucamonga
City of Redlands $139,323.00
City of Rialto $135,797.00
City of San Bernardino $ 279,843.00
City of Upland $ 100,282.00
City of Yucaipa $112,300.00
County of San Bernardino $ 426,328.00
SB County Flood $132,751.00
Total $ 2,655,036.00
2026-27
Cost Share, %
1.33 4.79
5.33 3.16
9.36 1.25
3.40 1.99
1.98 9.13
8.32 5.25
5.11 10.54
3.78 4.23
16.05 5.00
100
If you have any questions or need additional information, please contact Christopher Bland, Stormwater Program Manager, at (909) 387-8109 or [email protected].
Sincerely,
>-
.,,
NOEL CASTILLO, P.E.
Director of Public Works, Chief Flood Control Engineer
NC:ABC:CB:aa
Cc: NPDES Permittee Representatives
Luther Snoke - Chief Executive Officer, County Administrative Office Michael Vu -Assistant Executive Officer, County Administrative Office Moe Yousif - Deputy Executive Officer, County Administrative Office Noel Castillo - Director, Chief Flood Control Engineer, DPW Byanka Velasco -Assistant Director, DPW
Mervat Mikhail -Deputy Director of Project Delivery, DPW Ora Jex-Administrative Manager, Administrative Services Division, DPW Brandon Camacho - Budget Officer, Administrative Services Division, DPW Martha Morgan - Staff Analyst II, Environmental Management Division, DPW
City Council AGENDA ITEM NO. J4.
DATE: September 15, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of a Professional Services Agreements with Hicks & Hartwick, Inc. to provide oncall general engineering services in an amount not to exceed $200,000 for the initial one-year term, with options to extend for one additional year for an amount not to exceed $200,000, for a total potential not to exceed value of $400,000; and determine that approval of the Agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Heredia)
MOTION:
If the City Council determines that staff recommendation is appropriate, the following motions are provided:
1. I move that the City Council approve a Professional Services Agreement with Hicks & Hartwick, Inc. to provide on-call general engineering services in an amount not to exceed $200,000 for the initial one-year term, with an option to extend for one additional year in an amount not to exceed $200,000, for a total potential not to exceed value of $400,000; and
2. I move that the City Council determine that approval of the Agreement with Hicks & Hartwick, Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act.
RECOMMENDATION:
Staff recommends that the City Council approve a Professional Services Agreement with Hicks & Hartwick, Inc. in an amount not to exceed $200,000 for the initial one-year term, with an option to extend for one additional year in an amount not to exceed $200,000, resulting in a total potential value not to exceed $400,000. Staff further recommends City Council determine that approval of the Agreement with Hicks & Hartwick, Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act.
DISCUSSION:
The Municipal Utilities and Engineering Department (MUED) Engineering Division is responsible for the planning, design, delivery, and management of the City's annual Capital Improvement Program (CIP), which includes underground utility infrastructure replacement (water, sewer, and storm drain systems), pavement rehabilitation, and bicycle and pedestrian facility improvements. Successful execution of these projects requires comprehensive engineering and professional land surveying services during the design phase, including the preparation of construction plans, technical specifications, cost estimates, and supporting bid documents. In addition, the Engineering Division periodically requires specialized engineering support for the review of parcel maps, tract maps, easement documents, and survey records, as well as geotechnical engineering services to evaluate subsurface conditions and provide engineering recommendations that support the structural and civil design of public infrastructure improvements.
On June 22, 2026, MUED staff issued a Request for Proposals (RFP) for engineering on-call services. On July 14, 2026, proposals were received from the following twenty-two (22) firms:
1. AE Group Engineers IE, Upland, CA
2. Albert A. Webb Associates, Riverside, CA
3. AYCE Consulting Engineers, Inc., Santa Ana, CA
4. CASC Engineering and Consulting, Colton, CA
5. David Beckwith and Associates, Inc., Rancho Cucamonga, CA
6. Engineering Resources of Southern California, Inc., Redlands, CA
7. GHD Inc., Irvine, CA
8. Hicks & Hartwick, Inc., Redlands, CA
9. Hilltop Geotechnical, Inc., San Bernardino, CA
10. Huitt-Zollars, Inc., Ontario, CA
11. IDS Group, Inc., Irvine, CA
12. IMEG Consultants Corp., Ontario, CA
13. Interwest Consulting Group, Inc., Elk Grove, CA
14. Koury Engineering & Testing, Inc., Chino, CA
15. RKA Consulting Group, Walnut, CA
16. Sikand Engineering Associates, Sherman Oaks, CA
17. TAIT & Associates, Inc., Corona, CA
18. TKE Engineering, Inc., Riverside, CA
19. Valued Engineering, Inc., Upland, CA
20. Watearth, Inc., Palm Springs, CA
21. WestLand Group, Inc., Rancho Cucamonga, CA
22. Willdan Engineering, San Bernardino, CA
Pursuant to Chapter 2.16.180 of the Redlands Municipal Code, an evaluation committee conducted a comprehensive review of the proposals and ranked each firm based on its demonstrated competence, relevant experience, and professional qualifications in accordance with the evaluation criteria established in the RFP.
Following the evaluation, Hicks & Hartwick, Inc. was determined to be the most qualified firm to provide the requested engineering support services. Accordingly, staff recommends that the City Council approve a Professional Services Agreement with Hicks & Hartwick, Inc. in an amount not to exceed $200,000 for the initial one-year term, with the option to extend the Agreement for one additional one-year term in an amount not to exceed $200,000, for a total potential contract value of $400,000. The actual amounts will depend on the tasks assigned by the City and the not to exceed amounts are based on a combination of estimates and affordability.
The Agreement provides for the issuance of project-specific Task Orders by MUED staff in accordance with the RFP. Each Task Order will define the project scope, required services, deliverables, schedule, and other applicable project requirements. Upon receipt of a Task Order, the Consultant shall submit a detailed cost proposal based on the negotiated hourly rates established in the Agreement, along with a project schedule and a description of the proposed approach and deliverables. Services will be authorized on an as-needed basis throughout the term of the Agreement, and the issuance of Task Orders is at the sole discretion of the City. Accordingly, the Agreement does not guarantee any minimum quantity, frequency, or monetary value of work.
Approval of the Agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act, as there is no possibility this action will result in a significant impact on the environment.
ALTERNATIVES:
The City Council may deny the staff recommendation and provide alternative direction to staff.
STRATEGIC PLAN:
N/A
SUBMITTED BY:
Monica Heredia, Municipal Utilities and Engineering Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Danielle Garcia, Assistant City Manager
Kurt Wilson, Assistant City Manager
Dana Abramovitz-Daniel, Procurement Manager
James Garland, Finance Director
PREPARED BY:
Goutam Dobey, City Engineer
FISCAL IMPACT
Fiscal Year: FY 26/27
Revenue Generating: No
Budgeted Y/N: Yes
Account No.: 101400 & 501910
Additional Appropriation Required: No
Discussion:
There is no additional fiscal impact associated with approval of this Agreement. Funding for these services is included in the FY 2026/27 and FY 2027/28 MUED approved budgets.
Attachments
1 I:\cmo\Agreements\Agreement w Hicks & Hartwick.bm.08.31.2026.FY2728-39.doc
AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of On-Call General Engineering Services (“Agreement”) is made and entered in this 15th day of September, 2026 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Hicks & Hartwick, Inc, a California corporation (“Consultant”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:
ARTICLE 1 – ENGAGEMENT OF CONSULTANT
1.1 City hereby engages Consultant to provide On-Call General Engineering services for City (the “Services”).
1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services.
ARTICLE 2 – SERVICES OF CONSULTANT
2.1 The Services that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.
2.2 Consultant shall comply with applicable federal, state and local laws and regulations in the performance of this Agreement including, but not limited to, any applicable State prevailing wage laws.
ARTICLE 3 – RESPONSIBILITIES OF CITY
3.1 City designates Monica Heredia, Municipal Utilities and Engineering Department Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.
ARTICLE 4 – PERFORMANCE OF SERVICES
4.1 Consultant shall perform and complete the Services on an on-call basis and in a prompt and diligent manner.
4.2 The term of this Agreement shall be for a period of one (1) year from the Effective Date of this Agreement (the “Initial Term”). The City shall have the option to extend the Initial Term of this Agreement by one (1) additional one-year term (an “Extended Term”), on the same terms and conditions, by providing written notice to Consultant at least thirty (30) days prior to the expiration of the Initial Term or any Extended Term. 2 I:\cmo\Agreements\Agreement w Hicks & Hartwick.bm.08.31.2026.FY2728-39.doc
4.3 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Council-adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff.
ARTICLE 5 – PAYMENTS TO CONSULTANT
5.1 Compensation: The compensation for Consultant’s performance of the Services shall not exceed the amount of Two Hundred Thousand Dollars ($200,000.00) for the Services provided during the Initial Term. Should this Agreement be extended, the compensation for Consultant’s performance for the Services shall not exceed the amount of Two Hundred Thousand Dollars ($200,000.00) for the first Extended Term, bringing the total possible amount of compensation to a not-to-exceed amount of Four Hundred Thousand Dollars ($400,000.00). For the Initial Term and each Extended Term, City shall pay Consultant on a time and materials basis up to the not to not-to-exceed amount in accordance with the rates specified in Exhibit “B,” titled “Hourly Rate Schedule,” which is attached hereto and incorporated herein by this reference.
5.2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.
5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:
CITY: CONSULTANT:
City Clerk Matthew C. Hicks, President
City of Redlands Hicks & Hartwick, Inc.
35 Cajon Street 37 East Olive Avenue, Suite C
P.O. Box 3005 (mailing) Redlands, CA 92373
Redlands, CA 92373 [email protected]
[email protected] Phone: (909) 793-2257
Phone: (909) 798-7531 Fax: (909) 792-3763
3 I:\cmo\Agreements\Agreement w Hicks & Hartwick.bm.08.31.2026.FY2728-39.doc ARTICLE 6 – INSURANCE AND INDEMNIFICATION
6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant. Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.
A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self-insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “C,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.
B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.
C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made.
D. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services, hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.
E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insurance policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.
6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses or liability, including attorneys’ fees, arising from injury or death to persons or damage to property 4 I:\cmo\Agreements\Agreement w Hicks & Hartwick.bm.08.31.2026.FY2728-39.doc occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services.
ARTICLE 7 – CONFLICTS OF INTEREST
7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Consultant’s Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.
7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:
A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.
7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.
ARTICLE 8 – GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of in-house counsel by a Party.
5 I:\cmo\Agreements\Agreement w Hicks & Hartwick.bm.08.31.2026.FY2728-39.doc
8.2 Consultant shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.
8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant’s employees, except as herein set forth. Consultant shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.
8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.
8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.
8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.
8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried 6 I:\cmo\Agreements\Agreement w Hicks & Hartwick.bm.08.31.2026.FY2728-39.doc and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.
8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.
IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.
CITY OF REDLANDS HICKS & HARTWICK, INC.
By: ___________________________ By: _________________________ Mario Saucedo, Mayor Matthew C. Hicks, President
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
7 I:\cmo\Agreements\Agreement w Hicks & Hartwick.bm.08.31.2026.FY2728-39.doc EXHIBIT "A"
SCOPE OF SERVICES
The professional services include, but not limited to, the following: land surveying, hydrologic and hydraulic analysis, landscape/grading design, roadway design, drainage and flood control design, peer review, utility locating and conflict analysis, geotechnical services, or other similar engineering services. These services may result in the preparation of engineering reports, public presentations or the preparation of plans, specifications, and estimates suitable for the public bidding process.
The following is a list of the types of consulting services being considered. Consultant and/or his sub-consultant is required to have expertise in all the items listed:
• Provide staff and services on an on-call, as-needed basis. • Respond to plan check comments for permit works.
• Work with regional teams including Caltrans, San Bernardino County, and other nearby local jurisdictions regarding locally enforced state/federal regulations such as recycling, solid waste, flood control, and stormwater quality.
• Street geometrics, striping and signage analysis and design. • Provide civil design and/or construction management services repair and replacement of City infrastructure, including curb, gutter, sidewalk, driveways, ramps, street trees, signs, pavement, etc.
• Provide in-house personnel or sub-consultants for civil, geotechnical, traffic, mechanical, electrical, and landscaping architecture.
• Provide full range of engineering services including preliminary studies, public outreach; review and develop engineering plans, specifications, and estimates; and other professional services.
• Grading design.
• Storm drain infrastructure analysis and design, including hydrology and hydraulic analysis.
• Structural analysis and design.
• Traffic signal design.
• Traffic studies.
• Erosion control and design of Best Management Practices. • Floodplain analyses.
• Mapping existing utilities and evaluating new/existing utility conflicts. • Construction support services include attending construction meetings, responding to requests for information (RFIs), reviewing contract material submittals, and evaluating design changes during construction.
• During construction, make on-site visits; shop drawings and test results; draft change orders; and review pay estimates.
• Geotechnical engineering services including but not limited to pavement evaluation, field observations, construction material testing, laboratory testing, plan review, geotechnical investigation, and reporting.
8 I:\cmo\Agreements\Agreement w Hicks & Hartwick.bm.08.31.2026.FY2728-39.doc Additional requirements are as follows:
1. The Consultant’s Project Manager shall be available for periodic meetings to discuss issues related to task orders.
2. The Consultant must be adequately insured for liability and property damage pursuant to the conditions of the Agreement.
3. All work shall be performed and delivered in English Standard Units or as required by the City.
4. All survey work shall be performed on CCS/NAD 83 horizontal coordinates and use true NAVD 88 vertical controls.
5. Plans and Maps shall be submitted in the AutoCAD format in use by the City at the time of issuance of the task order, point files shall be submitted in ASCII format, and any estimates, schedules, or reports shall be submitted in Microsoft Office format.
6. Consultant shall be required to provide topographic surveys to support their work product as necessary.
Typical projects may include:
1. Street resurfacing and reconstruction, including pavement design.
2. PCC driveways, sidewalk, curb, gutter, and ADA ramps.
3. Bike lanes, crosswalks, and other traffic striping.
4. Sewer, water and storm drain infrastructure rehabilitation and replacement.
5. Site grading, retaining walls and utility replacement.
6. Park improvements, including play fields and courts, pathways, buildings, and field lighting.
7. Traffic signal and street lighting equipment replacement, including pole and cabinet foundations and conduits.
9 I:\cmo\Agreements\Agreement w Hicks & Hartwick.bm.08.31.2026.FY2728-39.doc EXHIBIT "B"
HOURLY RATE SCHEDULE
OFFICE PERSONNEL $/ Hr.
Principal .........................................................................................................................$310.00 Project Manager.............................................................................................................$280.00 Senior Engineer..............................................................................................................$250.00 Project Engineer.............................................................................................................$225.00 Design Engineer.............................................................................................................$185.00 Designer.........................................................................................................................$160.00 Assistant Engineer .........................................................................................................$145.00 CADD Technician .........................................................................................................$120.00 Office Support/ Clerical...................................................................................................$95.00
SURVEY PERSONNEL
2-Person Survey Crew ...................................................................................................$335.00 1-Person Survey Crew ...................................................................................................$265.00 Licensed Surveyor .........................................................................................................$275.00
CIVIL ENGINEERING SERVICES
Senior Principal.......................................................................................................................... $335 - $375 Principal / QA/QC Manager ...................................................................................................... $280 - $310 Senior Project Manager.............................................................................................................. $265 - $295 Project Manager......................................................................................................................... $225 - $255 Technical Manager..................................................................................................................... $210 - $240 Senior Engineer.......................................................................................................................... $200 - $230 Project Engineer......................................................................................................................... $190 - $220 Designer..................................................................................................................................... $185 - $215 Assistant Engineer ..................................................................................................................... $125 - $155 Engineer In Training ................................................................................................................. $100 - $130 Office Support/Clerical................................................................................................................ $95 - $125
GEOTECHNICAL ENGINEERING SERVICES
Construction Inspector – ACI/ICC and/or AWS/CWI certified (concrete, post-tension, masonry, structural steel, fireproofing; includes concrete batch plant and local steel fabrication inspections) ................................. ...........................................................................................$156 Non-Destructive Testing Inspector (ultrasonic, magnetic particle, dye penetrant) .................$156 Construction Inspector/Technician (skidmore, pull testing, torque testing, Schmidt hammer, and pachometer).......................................................................................................................$161 Coring Technician....................................................................................................................$161 Soils Technician (soil, base, asphalt concrete, and moisture emission testing).......................$156 Sample Pick-Up .........................................................................................................................$60 Staff Professional .................................................................................................................. $156 Senior Staff Professional..........................................................................................................$161 Project Professional .................................................................................................................$170 Project Manager.......................................................................................................................$180 10 I:\cmo\Agreements\Agreement w Hicks & Hartwick.bm.08.31.2026.FY2728-39.doc Senior Professional ..................................................................................................................$185 Principal Professional ..............................................................................................................$225 Principal/Consultant.................................................................................................................$235 Laboratory Supervisor............................................................................................................$100 Clerical/Word Processing.........................................................................................................$95 Drafting...................................................................................................................................... $95 CAD Operator/Drafting Manager............................................................................................ $100
STRUCTURAL ENGINEERING SERVICES
Principal Engineer..................................................................................................... $205.00 Senior Engineer......................................................................................................... $185.00 Project Engineer........................................................................................................ $165.00 CADD Technician ....................................................................................................... $155.00
ELECTRICAL ENGINEERING SERVICES
Principal .................................................................................................................... $250.00 Engineer.................................................................................................................... $210.00 Project Manager........................................................................................................ $180.00 Sr. Designer............................................................................................................... $150.00 Designer.................................................................................................................... $120.00 CAD Drafting.............................................................................................................. $90.00 Clerical........................................................................................................................ $70.00
LANDSCAPE ARCHITECTURE SERVICES
Landscape Architect.................................................................................................. $150.00 Project Manager........................................................................................................ $135.00 Landscape Architect.................................................................................................. $165.00 Project Manager........................................................................................................ $150.00 11 I:\cmo\Agreements\Agreement w Hicks & Hartwick.bm.08.31.2026.FY2728-39.doc EXHIBIT "C"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.
CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake selfinsurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.
I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.
HICKS & HARTWICK, INC.
By: Date: ___________________
Matthew C. Hicks, President