CITY OF REDLANDS
CITY COUNCIL
A G E N D A
September 15, 2026
MARIO SAUCEDO
Mayor
District 3
MARC SHAW
Mayor Pro Tempore
District 4
PAUL BARICH
Council Member
District 5
EDDIE TEJEDA
Council Member
District 2
DENISE DAVIS
Council Member
District 1
JEANNE DONALDSON
City Clerk
PHILLIP DOOLITTLE
City Treasurer
CHARLES M. DUGGAN JR.
City Manager
YVETTE M. ABICH GARCIA
City Attorney
5:00 p.m. Open Public Meeting, Public Comment (Closed Session) 6:00 p.m. Open Session (Public Meeting)
* * *
City Council Chambers
Civic Center, 35 Cajon Street, Suite 2, Redlands, California
A G E N D A
The following information comprises the agenda for the regular meeting of the City Council of the City of Redlands at the times noted below in the City Council Chambers, Civic Center, 35 Cajon Street, Suite 2, Redlands, California, on:
Tuesday, September 15, 2026
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COMMUNICATION DEVICES UPON ENTERING THE CHAMBERS
5:00 PM
A. Call City Council Meeting to Order
B. Public Comment
(Any person wishing to provide public comment on a closed session matter may do so at this time.) C. Recess City Council Meeting to a Closed Session
1. Conference with legal counsel: Existing Litigation - Government Code § 54956.9(d)(1) (City Attorney Abich Garcia)
Three Cases:
a. Coyote Aviation, Inc. v. City of Redlands, et al. San Bernardino County Superior Court Case No.
CIVSB2418252
b. Simpson v. City of Redlands, San Bernardino Superior Court, Case No. CIVSB2435099 c. Orozco v. City of Redlands, San Bernardino Superior Court, Case No. CIVSB2527564 D. Reconvene City Council Meeting at 6:00 p.m.
E. Invocation by Council Member Tejeda - Pledge of Allegiance by eAcademy/RISE Elementary (In keeping with long-standing traditions of legislative invocations, this City Council meeting may include a brief invocation. Such invocations are not intended to proselytize or advance any one, or to disparage any other, faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.) F. Closed Session Report
(No reportable action taken in closed session unless otherwise announced by the City Attorney at this time.) G. Presentations
1. Presentation of the Hispanic Heritage Month Proclamation to Lucille Saldaña (Mayor Saucedo)
2. Presentation of the California Native American Day Proclamation to Venessa Brierty, District Director, State Assemblymember James Ramos' Office
(Mayor Saucedo)
3. Presentation of the University of Redlands Softball Championship Proclamation presented to the University of Redlands Softball Team and Coaching Staff
(Council Member Davis)
4. Presentation of Montessori in Redlands 50th Anniversary Proclamation presented to Jenny Davidson, Head of School, Montessori in Redlands
(Council Member Davis)
H. Public Comment - City Council
I. Consent Calendar
(The following routine items have been recommended for approval and will be acted upon simultaneously unless separate discussion and/or action is requested by a Councilmember or a member of the audience.)
1. Approve minutes of the regular meeting of September 1, 2026 (City Clerk Donaldson)
2. Authorize issuance of a proclamation declaring September 15 through October 15, 2026, as Hispanic Heritage Month
(Mayor Saucedo)
3. Authorize issuance of a proclamation declaring September 25, 2026, as California Native American Day (Mayor Saucedo)
4. Authorize issuance of a proclamation to the University of Redlands Women's Softball Team (Council Member Davis)
5. Authorize issuance of a proclamation celebrating Montessori in Redlands' 50th Anniversary (Council Member Davis)
6. Disclosure of Settlement and Release Agreement – Armstrong Cal Builders, Inc. v. City of Redlands (City Attorney Garcia)
7. Adopt Resolution No. 8832 rescinding Resolution No. 8663 and adopting a revised City Council Recognition Policy
(City Manager Duggan)
8. Approve a Memorandum of Understanding with University of Redlands for Paramedic Standby Services (Fire Chief Sessler)
9. Approve the First Amendment to Agreement between Consolidated Fire Agencies (CONFIRE) and the City of Redlands for Ground Ambulance Transport Services
(Fire Chief Sessler)
10. Adopt Resolution No. 8828 amending the City's Conflict of Interest Code to include new designated positions and remove positions that no longer make or participate in governmental decisions, acknowledge the City Council's review of the Conflict of Interest Code, and rescind Resolution No. 8628 (Human Resources/Risk Management Director King)
11. Approve a purchase order with Evantec Corporation in the amount of $83,000 for joint utility laboratory supplies and determine that this action is exempt from environmental review pursuant to Section 15061(b) (3) of the State's Guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Heredia)
12. Approve a Grant Agreement with the Office of Traffic Safety relating to the distribution of a grant award in an amount not to exceed $94,300 and authorize the Chief of Police to sign and execute the grant agreement; and approve an additional appropriation of the same amount (Police Chief Tolber)
13. Approve an agreement with the California Department of Alcoholic Beverage Control for the Alcohol Policing Partnership Program Grant, approve an additional appropriation of $27,000 in grant funds to the Police Department, and authorize the Chief of Police to execute the agreement and related documents (Police Chief Tolber)
14. Accept the 2026-2027 Community Development Block Grant (CDBG) funding award in the amount of $200,201 from the County of San Bernardino, approve an additional appropriation of the same, and adopt Resolution No. 8831 authorizing the City Manager, or designee, to execute the Grant Agreement and all other related documents
(Facilities and Community Services Director Crocker)
J. New Business
1. Consideration of Resolution No. 8833 Naming the Plaza at the New City Hall in Honor of Former City Attorney Dan McHugh
(Council Member Barich)
2. Consideration of a Funding Agreement with Redlands Housing Corporation providing a $1,650,000 nonrepayable capital contribution toward acquisition of 1675 Industrial Park Avenue for permanent supportive housing, determine that approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State CEQA Guidelines, and authorize a related additional appropriation
(Assistant City Manager Garcia)
3. Consideration of a National Pollutant Discharge Elimination System (NPDES) Stormwater Permit Implementation Agreement for the Santa Ana Region, NPDES NO. CAS618036, Order No. R8-2010-0036 establishing the responsibilities with respect to compliance with NPDES Stormwater regulations and sharing costs associated with the order in the amount of $139,323 (Municipal Utilities and Engineering Director Heredia)
4. Consideration of a Professional Services Agreements with Hicks & Hartwick, Inc. to provide on-call general engineering services in an amount not to exceed $200,000 for the initial one-year term, with options to extend for one additional year for an amount not to exceed $200,000, for a total potential not to exceed value of $400,000; and determine that approval of the Agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act
(Municipal Utilities and Engineering Director Heredia)
K. Individual Council Member Announcements and/or Reports on Activities (No collective discussion or action.)
L. Adjournment
If you challenge any proposed development entitlement listed on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public meeting.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Goutam Dobey, of the Municipal Utilities and Engineering Department at (909) 798-7584 ext 2. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
(28 CFR 35.102-35.104 ADA Title II)
Any writings or documents distributed to a majority of the City Council Regarding an open session agenda item less than 72 hours before this meeting are available for public inspection at the City Clerk's Office or at the dais of the City Clerk once the open session begins.
Staff reports or other written documentation relating to items referred to on the agenda are available at the A. K. Smiley Public Library, 125 West Vine Street, Redlands, California, and on the City's Website referenced below.
Regular meetings are televised live on Redlands TV Channel 3 (Spectrum) and Channel 35 (Frontier) and re-broadcast at 7:00 P.M. The following Wednesday, Friday and Sunday; and at 9:00 A.M. Thursday, Saturday, and Monday. Meetings are also streamed live and archived for later viewing on demand on the City's website at www.cityofredlands.org. Agendas, staff reports and minutes of the City Council of the City of Redlands are available online at: www.cityofredlands.org Date Posted: September 15, 2026
City Council AGENDA ITEM NO. I1.
DATE: September 15, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Approve minutes of the regular meeting of September 1, 2026 (City Clerk Donaldson) MOTION:
I move to approve the regular meeting minutes of September 1, 2026.
Attachments
090126_City_Council_Meeting_Minutes.pdf
MINUTES
Regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on Tuesday, September 1, 2026 at 5:00 P.M.
Present: Mario Saucedo, Mayor
Marc Shaw, Mayor Pro Tempore
Paul Barich, Council Member
Eddie Tejeda, Council Member
Denise Davis, Council Member
Staff:
Charles M. Duggan, Jr., City Manager; Yvette M. Abich Garcia, City Attorney; Jeanne Donaldson, City Clerk; Phillip Doolittle, City Treasurer; Danielle Garcia, Assistant City Manager; Kurt O. Wilson, Assistant City Manager; Carl Baker, Public Information Officer; Rich Sessler, Fire Chief; Rachel Tolber, Police Chief; Tabitha Crocker, Facilities and Community Services Director; Sean Reilly, Development Services Director; Monica Heredia, Municipal Utilities and Engineering Director; James Garland, Interim Management Services/Finance Director
A. Call City Council Meeting to Order
B. Public Comment
There was no public comment.
C. Recess City Council Meeting to a Closed Session
1. Conference with legal counsel - anticipated litigation pursuant to California Government Code § 54956.9 (d)(2) and (d)(3) in one (1) matter:
2. Conference with legal counsel: Existing Litigation - Government Code § 54956.9(d)(1) D. Reconvene City Council Meeting at 6:00 p.m.
E. Invocation by Mayor Pro Tem Shaw - Pledge of Allegiance F. Closed Session Report
City Attorney Garcia announced the following action was taken during the closed session:
Item C.1 - There was no reportable action.
Item C.2. - Pursuant to government code section 54957.1(a)(3)(a) the City Council took action to approve a proposed settlement in the matter of Armstrong Cal Builders vs. City of Redlands, based on the following terms: Plaintiff shall release all claims, known and unknown against the City of Redlands. The City shall pay plaintiff the undisputed retention in the amount of $55, 920.49, and for Change Order Nos. 24 and 25 in the amount of $52,778 for a total amount of $108,698.49 without any admission of liability by the City of Redlands. The Mayor is authorized to sign the settlement agreement and a copy of the Agreement will be available in the City Clerk's office once fully executed by all the parties. Motion to approve the settlement was made by Council Member Tejeda, seconded by Council Member Davis and passed unanimously.
G. Presentations
1. Redlands Pet Adoption
Animal Services Supervisor Joe Alcarez and Kennel Attendant Hailey Stuck showed off "Ocean", a two-year-old male Pit-Bull Husky mix dog, who is available for adoption, along with twenty-four other dogs and one cat at the Redlands Animal Shelter. Mr. Alcarez provided the Shelter statistics for August 2026, which included 23 adoptions, 10 reunited with owners, and one rescue transfer.
2. Presentation of the Adult Literacy Day Proclamation to Diane Shimota, Adult Literacy Coordinator; Don McCue, Library Director; and Kim Green Tutor and Computer Class Instructor Mayor Saucedo presented the Adult Literacy Day Proclamation to Diane Shimota, Adult Literacy Coordinator; Don McCue, Library Director; Rosa Gomez, Library Board Vice President, and Kim Green Tutor and Computer Class Instructor.
3. Recognition of David Rabindranath's Man of the Year Award from State Senator Eloise Gomez Reyes The City Council and Maria Bruner, representing Assemblymember Eloise Reyes, recognized David Rabindranath's Man of the Year Award, presented him with a fine plaque, and honored his achievements with heartfelt recognition.
4. Presentation on the Accelerated Neighborhood Climate Action (ANCA) Redlands Neighborhood Disaster Preparedness Program
Council Member Davis introduced Linda Hamilton and Anna Caplan who presented the Accelerated Neighborhood Climate Action (ANCA) Redlands Neighborhood Disaster Preparedness and Map Your Neighborhood (MYN) Program. They outlined several tips and tools to help people take charge of their preparedness efforts, including having a plan, getting to know their neighbors, bringing them together, holding meetings, and sharing information.
5. Recognition of Community Members and Emergency Responders for Life-Saving Actions on July 7, 2026
Fire Chief Sessler recognized Community Members and Emergency Responders for Life-Saving Actions on July 7, 2026. Certificates were presented to Dominic Lopez, Caitlin Arakawa and Dispatcher Jordyn Brasil in recognition of their outstanding efforts to take action, work as a team, and provide the necessary care to save a life.
H. Public Comment - City Council
Various Musings - Dennis Bell suggested there were several non-profit organizations who should cover the costs of hosting their own events rather than requesting in-kind support from the City, including the Redlands Bowl Associates and Stater Bros Charities. He noted the Community Forward newspaper raised five issues facing the Council and asked how they would be funded. The items, included the need to expand fire coverage and neglected City infrastructure.
Free Parking - Andy Hoder said the benefits of free parking are enormous, and the public has come to expect it.
Recently, though, the parking lot of the closed Look Theater is charging to park, catching many people by surprise, as they have received tickets. He suggested the City explore the possibility of purchasing the lot to expand the number of locations where people can park for free.
Complaints - Stephen Rogers listed his grievances and alleged fraud against the City, specifically citing purchasing irregularities and the improper grading activities on land located at Mentone Blvd and Amethyst. He added that he had submitted two reports of fraud to the County.
I. Consent Calendar
1. Approval of minutes of the regular meeting of July 21, 2026 On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council approved, by roll call vote, the minutes of the regular meeting of July 21, 2026.
Vote: 5-0 Passed
2. Authorize issuance of a proclamation Acknowledging David Rabindranath on Receiving the Man of the Year from Senator Eloise Gomez Reyes
On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council authorized, by roll call vote, the issuance of a proclamation acknowledging David Rabindranath receiving the Man of Year Award from Senator Eloise Gomez Reyes.
Vote: 5-0 Passed
3. Authorize issuance of a proclamation declaring September 27, 2026 as Adult Literacy Day On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council authorized, by roll call vote, the issuance of a proclamation declaring September 27, 2026 as Adult Literacy Day in the City of Redlands.
Vote: 5-0 Passed
4. Approve Amendment No. 1 to the Professional Services Agreement with Many Mansions to correct discrepancies in the rate schedule and authorize reimbursement for eligible supply expenditures in accordance with the Scope of Services
On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council approved, by roll call vote, the First Amendment Agreement to the Professional Services Agreement with Many Mansions to revise the Rate Sheet to correct discrepancies in the approved rates and clarify reimbursement for eligible supply expenditures consistent with the Agreement and Scope of Services. The revisions include correcting the annual total salary amounts, adding eligible supply expenditures to the expenditure column, adding the benefits percentage breakdown, and correcting the total amount of the Agreement to reflect the approved not-to-exceed amount of $300,000.
Vote: 5-0 Passed
5. Approve a Funding Agreement with the Redlands Historical Museum Association for Museum of Redlands Store and Event Pavilion Operations and Coordination Services and determine that approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State CEQA Guidelines
Assistant City Manager Garcia presented the Funding Agreement with the Redlands Historical Museum Association for professional services associated with the Museum of Redlands Store and Event Pavilion operations. The Agreement provides for RHMA to fund 100% of the first-year costs for the related professional services, in an amount not to exceed $95,000. As public comment, Stephen Rogers said he was concerned there were no dollar limits set within the agreement. He found that troublesome and said the structure at Sylvan Park, which was used to store items for the Museum, is an eyesore.
On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the City Council approved, by roll call vote, the Funding Agreement with the Redlands Historical Museum Association for professional services associated with Museum of Redlands Store and Event Pavilion operations and coordination; and determined that approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State CEQA Guidelines.
Vote: 5-0 Passed
6. Notice to conduct an annual review of approved Development Agreements in accordance with Chapter 18.220 of the Redlands Municipal Code
On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council agreed, by roll call vote, to receive and file the notice that the following Development Agreements will be subject to an annual review for calendar year 2025 in accordance with Chapter 18.220 of the Redlands Municipal Code (RMC): Mountainview Power Company, Robertson's Ready Mix, Ltd, Cemex Construction Materials, L.P., Cal-Red Facility, LLC, a Delaware limited liability company, and Redlands Health Services and AV Associates, Redlands Community Hospital, ESRI (Environmental Systems Research Institute), and VPV State Street Village, LLC.
Vote: 5-0 Passed
7. Approve a Memorandum of Understanding with the California Department of Forestry and Fire Protection (CAL FIRE) for California Conservation Corps and California Military Department Handcrews to Support Conservation, Fuels Management, and Hazard Reduction Projects On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council approved, by roll call vote, the Memorandum of Understanding (MOU) between the City of Redlands and the California Department of Forestry and Fire Protection (CAL FIRE) for the use of California Conservation Corps and California Military Department Handcrews to perform conservation, fuels management, and hazard reduction projects; and authorized the City Manager to execute the MOU, subject to non-substantive changes approved by the City Attorney.
Vote: 5-0 Passed
8. Adopt Resolution No. 8816, Rescinding Resolution No. 8782, Reaffirming and Setting the Special Tax for Emergency Paramedic Service for Fiscal Year 2026-2027, and Directing the San Bernardino County Auditor/Controller/Treasurer/Tax Collector to Place the Emergency Paramedic Service Special Taxes on the Fiscal Year 2026-2027 Tax Roll
On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council adopted, by roll call vote, Resolution No. 8816, rescinding Resolution No. 8782, reaffirming and setting the Emergency Paramedic Special Tax for Fiscal Year 2026-2027, and directing the San Bernardino County Auditor/Controller/Treasurer/Tax Collector to place the Emergency Paramedic Service Special Taxes on the Fiscal Year 2026-2027 Tax Roll, and incorporating additional language required by the San Bernardino County Auditor-Controller/Treasurer/Tax Collector for placement of the special tax on the County property tax roll.
Vote: 5-0 Passed
9. Adopt Resolution No. 8817, Rescinding Resolution No. 8807, Reaffirming and Approving Delinquent Weed Abatement Enforcement Costs, and Directing the San Bernardino County Auditor/Controller/Treasurer/Tax Collector to Place the Delinquent Weed Abatement Costs on the Fiscal Year 2026-2027 Tax Roll
On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council adopted, by roll call vote, Resolution No. 8817, rescinding Resolution No. 8807, and reaffirming and approving delinquent weed abatement enforcement costs, and directing the County Auditor/Controller/Treasurer/Tax Collector to place the Delinquent Weed Abatement Costs on the Fiscal Year 2026-2027 Property Tax Roll.
Vote: 5-0 Passed
10. Approve the side letter agreements between the City of Redlands and (i) the Redlands Association of Management Employees, (ii) the Redlands Association of Mid-Management Employees, and (iii) the Redlands Civilian Safety Employee Association, which amend and modify the respective articles within each Memorandum of Understanding pertaining to Health Insurance Human Resources/Risk Management Director King reviewed the need to amend and modify the respective articles within each Memorandum of Understanding pertaining to Health Insurance, for the side letter agreements with (i) the Redlands Association of Management Employees, (ii) the Redlands Association of Mid-Management Employees, and (iii) the Redlands Association of Civilian Safety Employee Association. As public comment, Stephen Rogers questioned whether all the bargaining units were amended and modified to contain the same language related to Health Insurance.
On motion of Council Member Eddie Tejeda, seconded by Mayor Mario Saucedo, the City Council approved, by roll call vote, the side letter agreements between the City of Redlands and the Redlands Association of Management Employees, the Redlands Association of Mid-Management Employees, and the Redlands Association of Civilian Safety Employee Association, which amend and modify the respective articles within each Memorandum of Understanding pertaining to Health Insurance.
Vote: 5-0 Passed
11. Approve the side letter agreement between the City of Redlands and Redlands Police Officers Association (RPOA), which amends and modifies Article 8 of the RPOA Memorandum of Understanding (MOU) pertaining to Field Training Officer Sergeant Incentive Pay On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council approved, by roll call vote, side letter agreement between the City of Redlands and Redlands Police Officer Association, which amends and modifies Article 8 of the Redlands Police Officer Association Memorandum of Understanding pertaining to the Field Training Officer Sergeant Incentive Pay.
Vote: 5-0 Passed
12. Adopt Resolution No. 8820, Rescinding Resolution No. 8790, Reaffirming and Approving the Levying of Special Taxes Within the City of Redlands Community Facilities District No. 2003-1 (Redlands Business Center), and Directing the San Bernardino County Auditor/Controller/Treasurer/Tax Collector to Place the City of Redlands Community Facilities District No. 2003-1 Special Taxes on the Fiscal Year 2026-2027 Tax Roll Interim Management Services/Finance Director Garland detailed Resolution No. 8820 and rescinding Resolution No. 8790, to reaffirm the levying of special taxes within the City of Redlands Community Facilities District No. 2003-1 for Fiscal Year 2026-2027 to incorporate language required by the San Bernardino County Auditor-Controller/Treasurer/Tax Collector for placement of the special tax on the annual tax roll. As public comment, Stephen Rogers was pleased to see assessments are being charged but questioned whether engineers played a role in preparing the maps associated with each CFD.
On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council adopted, by roll call vote, Resolution No. 8820 and rescind Resolution No. 8790, reaffirming the levying of special taxes within the City of Redlands Community Facilities District No. 2003-1 for Fiscal Year 2026-2027 to incorporate language required by the San Bernardino County Auditor-Controller/Treasurer/Tax Collector for placement of the special tax on the annual tax roll.
Vote: 5-0 Passed
13. Adopt Resolution No. 8821, Rescinding Resolution No. 8810, Reaffirming and Approving the Delinquent Municipal Services Report, Confirming the Delinquent Municipal Service Charges as Liens, and Directing the San Bernardino County Auditor-Controller/Treasurer/Tax Collector to Place the Delinquent Municipal Service Charges on the Fiscal Year 2026–2027 Tax Roll On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council adopted, by roll call vote, Resolution No. 8821 rescinding Resolution No. 8810 reaffirming and approving the Delinquent Municipal Services Accounts Report, confirming the previously approved delinquent municipal service charges as liens, and directing the San Bernardino County Auditor-Controller/Treasurer/Tax Collector to place the delinquent municipal service charges on the Fiscal Year 2026–27 Tax Roll.
Vote: 5-0 Passed
14. Approve a Single Source Agreement with Hauler Hero, Inc. for three years with two optional oneyear extensions, for an amount not to exceed $242,550 for roll-off and route management software On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council approved, by roll call vote, the Single Source agreement with Hauler Hero, Inc., for three years with two optional one-year extensions, for an amount not to exceed $242,550.00 for roll-off and route management software.
Vote: 5-0 Passed
15. Approve a sole source purchase with DynaTouch Corporation for two full service payment kiosks (credit/debit card, check, and cash), one through-the-wall and one standalone indoor, not to exceed the amount of $107,082
On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council approved, by roll call vote, a sole source purchase with DynaTouch Corporation; and approved the Statement of Work with DynaTouch Corporation for two full-service payment kiosks (credit/debit card, check, and cash), one through-the-wall and one standalone indoor, not to exceed the amount of $107,082.
Vote: 5-0 Passed
16. Approve a Sole Source Purchase and Software Support Services Agreement with LCPtracker, Inc., to furnish labor compliance review software and related services for an amount not to exceed $53,445.55
On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council approved, by roll call vote, a Sole Source Purchase and Software Support Services Agreement with LCPtracker, Inc., for labor compliance review software and related services in the amount of $53,445.55 for an agreement term of four (4) years.
Vote: 5-0 Passed
17. Approve a First Amendment to the Professional Services Agreement with CDM Smith Inc. to continue providing construction engineering support services for the construction phase of the Joint Utilities Laboratory Building Renovation and Expansion Project Phase 1, and bidding support services for Phase 2 of this project by increasing the total not to exceed amount to $249,638 and determine that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council determined, by roll call vote, the First Amendment to the Professional Services Agreement with CDM Smith, Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act; and approved the First Amendment to the Professional Services Agreement with CDM Smith, Inc. to continue providing construction engineering support services for the construction phase of the Joint Utilities Laboratory Building Renovation and Expansion Project.
Vote: 5-0 Passed
18. Approve a Single Source Professional Services Agreement with CASC Engineering & Consulting, Inc. (CASC) to provide National Pollutant Discharge Elimination System (NPDES) program management support services for an amount not to exceed $138,915, and determine that approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council determined, by roll call vote, that approval of the Professional Services Agreement with CASC is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act; and approved the single source Professional Services Agreement with CASC Engineering & Consulting, Inc. (CASC), to provide NPDES program management support services for an amount not to exceed $138,915.
Vote: 5-0 Passed
19. Approve a Memorandum of Understanding between Compass IGG & Advocacy and the Redlands Police Department and authorize the Chief of Police to sign the MOU On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council approved, by roll call vote, the Memorandum of Understanding ("MOU") between Compass IGG & Advocacy and the Redlands Police Department and authorized the Chief of Police to execute the MOU.
Vote: 5-0 Passed
20. Approve a Memorandum of Understanding with Colton-Redlands-Yucaipa Regional Occupational Program to provide temporary staffing services to support the Recreation and Senior Services Divisions in an amount not to exceed $140,000, and determine that approval of the Memorandum of Understanding is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council determined, by roll call vote, that approval of the Memorandum of Understanding with Colton-RedlandsYucaipa Regional Occupational Program is exempt from environmental review pursuant to Section 15061(b) (3) of the State's Guidelines implementing the California Environmental Quality Act; and approved the Memorandum of Understanding with Colton-Redlands-Yucaipa Regional Occupational Program for temporary staffing services in an amount not to exceed $140,000 for a term of two years.
Vote: 5-0 Passed
21. Adopt Resolution No. 8822 and Resolution No. 8823 rescinding Resolution Nos. 8772 and 8773 and Reaffirming Street Lighting District No. 1 and Landscape Maintenance District No. 1 Annual Assessments, and Directing the San Bernardino County Auditor/Controller/Treasurer/Tax Collector to Place the Assessments on the Fiscal Year 2026-2027 Tax Roll Facilities and Community Services Department Director Crocker summarized Resolution No. 8822, rescinding Resolution No. 8772, reaffirming and approving the Street Lighting District No. 1 annual assessments, and Resolution No. 8823, rescinding Resolution No 8773, reaffirming and approving the Landscape Maintenance District No. 1 annual assessments. The resolutions expressly direct the San Bernardino County Auditor-Controller/Treasurer/Tax Collector to place the assessments on the Fiscal Year 2026–27 Tax Roll, and authorize the total amount of the assessments, including applicable County administrative and processing fees, to satisfy the County's requirements for placement on the annual property tax roll.
On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the City Council adopted, by roll call vote, Resolution No. 8822, rescinding Resolution No. 8772, reaffirming and approving the Street Lighting District No. 1 annual assessments, adopt Resolution No. 8823, rescinding Resolution No 8773, reaffirming and approving the Landscape Maintenance District No. 1 annual assessments, expressly directing the San Bernardino County Auditor-Controller/Treasurer/Tax Collector to place the assessments on the Fiscal Year 2026–27 Tax Roll, and authorizing the total amount of the assessments, including applicable County administrative and processing fees, to satisfy the County's requirements for placement on the annual property tax roll.
Vote: 5-0 Passed
22. Adopt Resolution No. 8824 Rescinding Resolution No. 8808 and Approving the Delinquent Administrative Citation and Fine Report, Confirming the Delinquent Administrative Citation and Fines as Liens, and Directing the San Bernardino County Auditor-Controller/Treasurer/Tax Collector to Place the Delinquent Administrative Citation and Fine Charges on the Fiscal Year 2026-27 Tax Roll On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council adopted, by roll call vote, Resolution No. 8824 rescinding Resolution No. 8808; reaffirming and approving the Delinquent Administrative Citation and Fine Report and the submittal of the report to the San Bernardino County Auditor-Controller/Treasurer/Tax Collector for recordation of a special assessment on the Fiscal Year 2026-27 tax roll against properties resulting from the non-payment of certain City of Redlands municipal administrative citations;
Vote: 5-0 Passed
23. Approve the use of city resources and the request for in-kind support in the amount of $2,040.00 related to the Art-On-State Street event hosted by the Redlands Art Association on September 20, 2026; approve temporary street closures; and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the state's guidelines implementing the California Environmental Quality Act
On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council determined, by roll call vote, that the approval of the event is exempt from environmental review pursuant to Section 15311(c) of the State's Guidelines implementing the California Environmental Quality Act; and approved the request for in-kind support in the amount of $2,040.00 for the Art-On-State Street event, and approved the temporary street closure related to this event.
Vote: 5-0 Passed
24. Approve the use of city resources and in-kind request in the amount of $44,048.44 related to the Believe Walk event hosted by the Stater Bros Charities on Sunday, October 4, 2026, approve temporary street closures related to the event; and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the State's Guidelines implementing the California Environmental Quality Act
On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council determined, by roll call vote, that the approval of the event is exempt from environmental review pursuant to Section 15311(c) of the State's Guidelines implementing the California Environmental Quality Act; and approved the in-kind support request in the amount of $44,048.44 for the Stater Bros Charities Believe Walk, and approved the temporary street closures related to this event.
Vote: 5-0 Passed
25. Approve the use of city resources and the request for in-kind support in the amount of $24,415.00 related to the Dog Jog event hosted by the Redlands Chamber of Commerce on October 25, 2026; approve temporary street closures related to the event; and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act
On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council determined, by roll call vote, that the approval of the event is exempt from environmental review pursuant to Section 15311(c) of the State's Guidelines implementing the California Environmental Quality Act; and approved the in-kind support request in the amount of $24,415.00 for the Dog Jog event, and approved the temporary street closures related to this event to be held on October 25, 2026.
Vote: 5-0 Passed
J. Communications
1. Discussion and possible action relating to the designation of Voting Delegates to represent the City at the 2026 Annual Conference of the League of California Cities Mayor Saucedo opened the discussion relating to the designation of a voting delegate and alternates to the 2026 League of California Cities Annual Conference.
On motion of Mayor Mario Saucedo, seconded by Council Member Paul Barich, the City Council unanimously designated, by roll call vote, Mayor Pro Tem Shaw to serve as the voting delegate for the League of California Cities 2026 Annual Conference; and designated Council Member Davis to serve as alternate voting delegate for the League of California Cities 2026 Annual Conference, scheduled to occur on September 23-25, 2026 in Anaheim.
Vote: 5-0 Passed
K. Public Hearings
1. CONTINUED PUBLIC HEARING to consider Ordinance Text Amendment No. 372 to amend Title 18 (Zoning Regulations) of the Redlands Municipal Code to prohibit new warehouses and logistics distribution facilities, as defined, and allow existing warehouses to remain as permitted or conditionally permitted uses; consideration of a proposed amendment to Chapter 18.156, Article XII (Warehouses and Logistics Distribution Centers) to add new Section 18.156.970 for new rebuilding provisions for existing warehouses and logistics distribution centers; and consideration of Resolution No. 8793 to amend the commercial and industrial Specific Plans of the City of Redlands to prohibit new warehouses and logistics distribution facilities, as defined, and allow existing warehouses to remain as permitted or conditionally permitted uses. The proposal qualifies for exemption from environmental review in accordance with Sections 15061(b)(3), 15308, and 15378(b)(5) of the California Environmental Quality Act Guidelines
Mayor Saucedo declared the meeting open as a public hearing and called on City Planner/Planning Manager Brian Foote for background regarding the consideration of Ordinance Text Amendment No. 372 to amend Title 18 of the Redlands Municipal Code and Resolution No. 8793 to amend the commercial and industrial specific plans of the City to prohibit new warehouses and logistics distribution facilities. He announced the draft Ordinance was Amended after the agenda was published to correct certain errors.
On April 14, 2026, the Planning Commission discussed the draft ordinance language and made suggestions for changes including: add definitions for the terms Alteration and Repair; add additional language to reiterate that a property with a valid unexpired land use entitlement from the City (for a facility that has not yet been constructed) has the same land use rights as existing warehouses; and add provisions that would allow for an existing warehouse to increase the building height up to 15 percent and/or add more truck docking positions to the building, subject to approval of a Conditional Use Permit and certain additional criteria specified in the proposed code amendment.
On May 12, 2026, the Planning Commission reviewed the revised ordinance language, and adopted a resolution recommending that the City Council approve Ordinance Text Amendment No. 372 and the related Specific Plan Amendments. On June 16, 2026, the City Council held a public hearing, received the staff presentation and public comments, and continued the public hearing (without any discussion or deliberation) to tonight's meeting.
As public comment, Michael Paisner, Germaine Miles and Bruce Laycook urged the Council to heed constituents, who have consistently opposed warehouse development. They voiced frustration over a perceived lack of developer transparency and expressed concern that the amended ordinance grants developers excessive flexibility, creating loopholes.
Bill Blankenship, of CREDA/NAIOP IE, representing the logistics industry, supported an ordinance that prohibits new warehouses, while still permitting improvements to existing buildings, and he recommended that building heights be regulated according to the code established for each zoning district. One written comment was received from Nicole Torstvet, of Prologis, who opposed the provision limiting building-height increases to 15% of the existing height. She pointed out the zoning district already establishes the appropriate maximum building height and the CUP process provides the City the ability to review each proposal and address site-specific issues.
Mayor Saucedo closed the public hearing.
Council Members raised several questions and discussed at length the proposed ordinance. Topics considered included, balancing the desire for no future warehouses, while also encouraging developers to improve existing buildings in a sustainable way. Ordinance No. 3002 proposes Section 18.156.970, which allows for a 15% increase in building height, but it was argued this may be insufficient to modernize older, functionally obsolete buildings, since it may not create enough usable interior space. This could discourage needed investment in redevelopment.
Council Members concurred that removing the 15% cap was acceptable and they determined that continuing the hearing would allow staff the time to revise this section.
On motion of Mayor Pro Tem Marc Shaw, seconded by Council Member Denise Davis, the City Council agreed, by roll call vote, to continue the Public Hearing to the City Council meeting of October 6, 2026, to allow staff additional time to prepare revised language for 18.156.970.C.1, providing for the requirement for applicants to demonstrate a net benefit when requesting an increase to building height as part of a Conditional Use Permit application.
Vote: 5-0 Passed
L. New Business
1. Consideration of a Sole Source Agreement with the Redlands Historical Museum Association and MPQA, LLC for Museum of Redlands Store and Event Pavilion Operations and Coordination Services, approval of an Additional Appropriation, and determination that approval of the Agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State CEQA Guidelines Assistant City Manager Garcia a reviewed a Sole Source Agreement with the Redlands Historical Museum Association and MPQA, LLC for Museum of Redlands Store and Event Pavilion Operations and Coordination Services. On April 21, 2026, the City Council approved a License Agreement with the Redlands Historical Museum Association (RHMA) establishing the framework for RHMA’s activities at the Museum of Redlands, including operation of the museum store and use of the event pavilion for programming, fundraising, and third-party rentals. The City retains ownership and overall operational control of the Museum, while RHMA supports activities intended to activate the facility and generate revenue for Museum-related purposes. The Agreement establishes a not-to-exceed amount of $95,000 through June 30, 2027. Under the separate Funding Agreement approved earlier this evening, provides for RHMA to fund 100% of the first-year costs for the related professional services, in an amount not to exceed $95,000. The RHMA would reimburse the City for the costs incurred under this Agreement. The proposed three-party agreement would establish MPQA’s role in operating and coordinating activities for the museum store and event pavilion.
As public comment, Bruce Laycook supported this item, but noted he was unable to find information regarding MPQA and requested clarification about the organization's identity. City Attorney Garcia confirmed that the City does possess all necessary business documentation for the consultant, explaining the Secretary of State's website has been offline for the past few weeks, preventing public verification. John Malcolm recommended keeping agenda descriptions clear and consistent, pointing out that this item omitted the $95,000 funding details.
On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the City Council approved, by roll call vote, the single/sole source procurement of services from and Agreement with the Redlands Historical Museum Association and MPQA, LLC for Museum of Redlands Store and Event Pavilion Operations and Coordination Services in an amount not to exceed $95,000, approved an additional appropriation in the General Fund in the amount of $95,000, and determine that approval of the Agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State CEQA Guidelines Vote: 5-0 Passed
Mayor Saucedo called for a brief recess at 8:03 p.m. The meeting reconvened at 8:10 p.m.
2. Consideration of a grant award from the County of San Bernardino Office of Homeless Services in the amount of $611,041.00 from Homeless, Housing, Assistance, and Prevention 5 (HHAP-5) grant for the Project HomeKey Site, Emergency Shelter, and Outreach, authorizing the City Manager or designee to execute the grant agreement; and approve authorization of an additional appropriation in the grant amount; and determine that the HHAP-5 Grant and Services are exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act.
Homeless Solutions Manager David Rabindranath explained that in June 2026, the City was awarded a Project Homekey grant from the County of San Bernardino Office of Homeless Services in the amount of $611,041.00 from Homeless Housing, Assistance and Prevention 5 (HHAP-5) grant for the Project HomeKey Site, Emergency Shelter, and Outreach. The grant funds will allow the City to continue to provide a coordinated approach to addressing homelessness through Project Homekey supportive housing, emergency shelter, case management, and homeless outreach services.
On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council authorized, by roll call vote, an additional appropriation in the amount of $611,041.00, determined that the HHAP-5 Grant and Services are exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act; accepted the grant award from the County of San Bernardino Office of Homeless Services in the amount of $611,041.00 from the Homeless Housing, Assistance and Prevention 5 (HHAP-5) grant for the Project Site, Emergency Shelter, and Outreach; and authorized the City Manager or his designee to execute the grant agreement and related program documents.
Vote: 5-0 Passed
3. Consideration of Resolution No. 8819 Establishing the Confidential Employee Unit Human Resources/Risk Management Director King summarized Resolution No. 8819 establishing the Confidential Employee Unit. As the City's organizational structure and operational needs have evolved, several management and professional classifications have assumed significant responsibilities involving confidential labor relations information. Establishing a separate Confidential Employee Unit appropriately recognizes these responsibilities, avoids potential conflicts of interest in the administration of employeremployee relations, and is consistent with the City's authority. The proposed resolution establishes a Confidential Employee Unit consisting of the following classifications: 1) Assistant Director, Human Resources/Risk Management; 2) Human Resources Manager; 3) Human Resources Analyst; 4) Assistant Finance Director; 5) Finance Manager; and 6) Budget Analyst. As public comment, Stephen Rogers supported the establishment of a confidential unit but suggested the City Clerk position be added to this unit, as well.
On motion of Mayor Pro Tem Marc Shaw, seconded by Council Member Paul Barich, the City Council adopted, by roll call vote, Resolution No. 8819 establishing a separate Confidential Employee Unit.
Vote: 5-0 Passed
4. Discussion and possible action regarding the City Clerk's compensation and consideration of Resolution No. 8825
Human Resources/Risk Management Director King detailed Resolution No. 8825 regarding the City Clerk’s compensation. In accordance with Government Code Section 36517, the City Clerk’s compensation (salary and benefits) is set by Resolution of the City Council. The most recent resolution setting forth the City Clerk’s salary at $85,454 per year plus benefits, was adopted in 2022. Staff brought forth a recommendation in July with similar corresponding salary increases to those that the City Council approved for union-represented employees, approximately 6.5 percent higher, representing the four percent across-the-board increase approved for general employees along with a 2.5 percent step increase.
However, the Council requested a revised recommendation to set the City Clerk's salary to a comparable classification's salary and benefit increase schedule. Staff evaluated comparable internal classifications and corresponding benefit structures to identify an appropriate benchmark for the City Clerk position and determined that the Redlands Association of Management Employees (Management Unit) was the most aligned, as the City Clerk serves as a full-time employee with ongoing operational responsibilities, such as overseeing elections, maintaining official records, ensuring compliance with the Brown Act and Public Records Act, administering municipal elections, and supporting the legislative functions of the City Council.
These responsibilities are administrative and operational in nature and are comparable to other full-time management positions within the organization.
The proposed resolution establishes the City Clerk's compensation by linking the position to the Management Unit salary schedule at Range 75, Step 3 ($130,552 annually) and provides that future across-the-board salary adjustments and selected benefits shall be administered in the same manner as the Management Unit.
As public comment, Stephen Rogers reiterated his suggestion to include the City Clerk position in the newly formed Confidential Employee Unit, and not the Management Unit.
On motion of Mayor Pro Tem Marc Shaw, seconded by Council Member Paul Barich, the City Council adopted, by roll call vote, Resolution No. 8825, rescinding Resolution No. 8327 adjusting the City Clerk’s compensation.
Vote: 5-0 Passed
5. Consideration of Resolution No. 8826 Establishing a limited-term assignment program to provide temporary staffing support for City departments and authorizing the Human Resources Director to administer the program
Human Resources/Risk Management Director King highlighted Resolution No. 8826 establishing a limitedterm assignment program to provide temporary staffing support for City departments. The Limited-Term Assignment Program would give City departments temporary staffing support when they face short-term shortages. The Human Resources Department would maintain a pool of up to 10 authorized limited-term positions, with each appointment limited to two years and funded by the requesting department.
The program is intended to help departments manage staffing gaps caused by leaves, military duty, workers’ compensation, special projects, workload increases, grant-funded work, and other temporary operational needs approved by the Human Resources Director. It offers a more responsive and cost-effective option than creating new positions or relying on temporary staffing agencies. The program may also help build a pipeline of future public-sector employees by giving participants municipal experience, training, and exposure to City operations.
On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council adopted, by roll call vote, Resolution No. 8826 establishing a limited-term assignment program to provide temporary staffing support for City departments; and authorized the Human Resources Director to administer the program.
Vote: 5-0 Passed
6. Consideration of a Cooperative Purchase of a Type I Paramedic Squad Vehicle from Frazer, Ltd. in the Amount of $394,240 to Support Emergency Medical Response Operations Fire Chief Sessler detailed the need for a cooperative purchase of a Type I Paramedic Squad vehicle in the amount of $394,240 to support emergency medical response operations. Medic Squad 264 (MS264) was placed into service in 2018 and follows the Department's established 10-year replacement lifecycle, consisting of seven years as a frontline unit followed by three years in reserve status. The shortened lifecycle reflects the high mileage, extended engine hours, and increased operational demands associated with medic squad vehicles.
The proposed cooperative purchase consists of one Type I Paramedic Squad vehicle from Frazer, Ltd. in the amount of $394,240 through HGACBuy Cooperative Purchasing Contract No. AM10-23. The cooperative purchasing contract was competitively solicited and awarded, allowing the City to obtain competitive pricing without conducting a separate formal bidding process and the replacement paramedic squad will serve as a frontline emergency medical response vehicle.
On motion of Mayor Pro Tem Marc Shaw, seconded by Council Member Denise Davis, the City Council approved, by roll call vote, the cooperative purchase of a Type I Paramedic Squad vehicle in the amount of $394,240 to support emergency medical response operations; and authorized the City Manager, or designee, to execute the necessary purchase agreements in accordance with City purchasing guidelines.
Vote: 5-0 Passed
7. Consideration of Resolution No. 8818 authorizing use of the State's Citizens' Option for Public Safety (COPS) Program Funds for Fiscal Year 2026/27 and 2027/28 for the purpose of ensuring public safety
Police Chief Tolber introduced Resolution No. 8818 for the use of the State's Citizens' Option for Public Safety Program Funds for Fiscal Year 2026/27 and 2027/28 to ensure public safety. The COPS program is an ongoing State-funded program that provides financial assistance to local agencies to support frontline public safety services. The State Budget Act continues to appropriate funding for the COPS program. To receive these funds, the City is required to maintain a separate, interest-bearing Supplemental Law Enforcement Services Fund (SLESF) for the deposit of COPS revenues, with monthly transfers to the operating budget as needed to facilitate appropriations and expenditures. The City has complied with these requirements.
On motion of Mayor Pro Tem Marc Shaw, seconded by Council Member Eddie Tejeda, the City Council adopted, by roll call vote, Resolution No. 8818 for the use of the State's Citizens' Option for Public Safety Program Funds for Fiscal Year 2026/27 and 2027/28 to ensure public safety.
Vote: 5-0 Passed
8. Consideration of a non-competitive Professional Services Agreement with Rincon Consultants, Inc. for the implementation of the Remedial Action Plan at the Alabama Street Septage Ponds for an amount not to exceed $640,000, and determine that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act
Municipal Utilities and Engineering Director Heredia presented a non-competitive Professional Services Agreement with Rincon Consultants, Inc. for the implementation of the Remedial Action Plan at the Alabama Street Septage Ponds for an amount not to exceed $640,000. The sole-source selection of Rincon is justified based on the firm's unique qualifications and comprehensive institutional knowledge of the Alabama Street Septage Disposal Ponds project. Since 2018, Rincon has served as the City's environmental consultant of record, performing all major site investigations, developing the Water Board-approved FS/RAP, and maintaining detailed knowledge of the site's hydrogeologic conditions, contaminant distribution, risk assessments, and regulatory framework.
City Manager Duggan added clarification regarding oversight of the Septage Ponds, explaining that in 2017 a surface fire disturbed the closed disposal ponds, compromising site conditions and necessitating the development of an updated mitigation strategy to address potential environmental and regulatory concerns.
On motion of Council Member Eddie Tejeda, seconded by Mayor Mario Saucedo, the City Council determined, by roll call vote, that approval of the Professional Services Agreement with Rincon Consultants, Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act; and approved a single-source Professional Services Agreement with Rincon Consultants, Inc. for the implementation of the Remedial Action Plan at the Alabama Street Septage Disposal Ponds for an amount not to exceed $640,000.
Vote: 5-0 Passed
9. Consideration of a Single-Source Professional Services Agreement with Parsons Water & Infrastructure Inc. for construction plan consolidation and bid support services for the Wastewater Treatment Plant Improvement Phase 2 Project for an amount not to exceed $287,326 and determination that approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act Municipal Utilities and Engineering Director Heredia presented a Single-Source Professional Services Agreement with Parsons Water & Infrastructure Inc. for construction plan consolidation and bid support services for the Wastewater Treatment Plant Improvement Phase 2 Project for an amount not to exceed $287,326. Although the Project received competitive interest, all submitted bids substantially exceeded the engineer's estimate and the funding available for construction. Consequently, on May 5, 2026, the City Council rejected all bids and directed staff to revise and re-advertise the Project.
MUED staff and Parsons subsequently continued refining the bid package to better align the Project's scope with available funding and construction market conditions. Because the existing agreement with Parsons has since expired, a new professional services agreement is required to complete the revised bid package and provide bidding support services. Staff successfully negotiated a not-to-exceed agreement amount of $287,326. As public comment, Stephen Rogers pointed out the City failed to create a Wastewater Master Plan concurrently with the General Plan. He also warned that the facility's construction costs will continue to skyrocket.
On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the City Council determined, by roll call vote, that approval of a Professional Services Agreement with Parsons Water & Infrastructure, Inc. for construction plan consolidation and bid support services for the Wastewater Treatment Plant Improvement Phase 2 Project is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved a single-source Professional Services Agreement with Parsons Water & Infrastructure Inc. for an amount not to exceed $287,326.
Vote: 5-0 Passed
M. Individual Council Member Announcements and/or Reports on Activities
1. Individual Council Member Report on Activities for July and August 2026 from Mayor Pro Tem Shaw
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N. Adjournment
Council Member Davis adjourned the meeting at 8:46 pm in honor of two community members who passed away in August.
Rudi Whitmore was a Licensed Professional Clinical Counselor, and LGBTQIA+ affirmative therapist. A dedicated community organizer and adjunct professor at the University of Redlands, she will also be remembered for the sharp wit and insight she brought to a number of City Council meetings.
Justice Marsha G. Slough, who served on California's Fourth District Court of Appeal and was a two-decade veteran of the state judiciary, died on Saturday at 68, following an illness. Throughout her career, she was known for her sharp legal judgment but also the genuine humanity found in her words.
The next regular meeting of the City of Redlands City Council will be held on September 15, 2026.
City Council AGENDA ITEM NO. I2.
DATE: September 15, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of a proclamation declaring September 15 through October 15, 2026, as Hispanic Heritage Month (Mayor Saucedo )
MOTION:
I move to authorize the issuance of a proclamation declaring September 15 through October 15, 2026, as Hispanic Heritage Month in the City of Redlands.
Attachments
Hispanic Heritage Month 2026.pdf
City Council AGENDA ITEM NO. I3.
DATE: September 15, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of a proclamation declaring September 25, 2026, as California Native American Day (Mayor Saucedo )
MOTION:
If the City Council determines that staff's recommendation is appropriate, the following motion is provided:
I move to authorize issuance of a proclamation declaring September 25, 2026, as California Native American Day in the City of Redlands.
Attachments
CA Native American Day 2026.pdf
City Council AGENDA ITEM NO. I4.
DATE: September 15, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of a proclamation to the University of Redlands Women's Softball Team (Council Member Davis)
MOTION:
I move to authorize the issuance of a proclamation to the University of Redlands Women's Softball Team.
Attachments
University of Redlands Womens Softball Team.pdf
City Council AGENDA ITEM NO. I5.
DATE: September 15, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of a proclamation celebrating Montessori in Redlands' 50th Anniversary (Council Member Davis )
MOTION:
If the City Council determines that staff's recommendation is appropriate, the following motion is provided:
I move to authorize issuance of a proclamation celebrating Montessori in Redlands' 50th Anniversary.
Attachments
Montessori in Redlands 50th Anniversary Proclamation.pdf
PROCLAMATION
Montessori in Redlands 50th Anniversary
WHEREAS, Montessori in Redlands was founded in 1976 by a group oflocal families who believed in education that nurtures a life journey ofself-realization, love oflearning, and global responsibility; and
WHEREAS, for fifty years, Montessori in Redlands has loyally served the children and families of Redlands, helping thousands of young people grow into thoughtful, compassionate, and engaged members ofour community; and WHEREAS, guided by the educational philosophy of Dr. Maria Montessori, the school recognizes that educationhas the powerto build understanding, respect, and peace by helping every child develop their unique potential; and
WHEREAS, Montessori in Redlands celebrates the important role that education plays in creating a more peaceful, caring, and hopeful future for our community and our world; and WHEREAS, Montessori in Redlands has enriched the City of Redlands through its dedication to children, strong community partnerships, and enduring commitment to educational excellence;
NOW, THEREFORE, BE IT RESOLVED that the City Council ofthe City ofRedlands hereby proclaim September 21, 2026, as Montessori in Redlands 50th Anniversary Day and extend our sincere gratitude to the founders, educators, staff, volunteers, families, alumni, and supporters whose dedication has made fifty years ofservice to children possible.
IN WITNESS WHEREOF, we hereunto affix our signatures and Official Seal of the City ofRedlands on this 15th day of September 2026.
Mario Saucedo, Mayor
Attest:
Jeanne Donaldson, City Clerk
City Council AGENDA ITEM NO. I6.
DATE: September 15, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Disclosure of Settlement and Release Agreement – Armstrong Cal Builders, Inc. v. City of Redlands (City Attorney Abich Garcia)
DISCUSSION:
Attached is a copy of the "Settlement and Release Agreement," which reflects the terms and conditions of a settlement between the City of Redlands and Armstrong Cal Builders, Inc. The settlement was discussed by the Council in closed session and approved on September 1, 2026. In accordance with the City's Municipal Code, and following the spirit of the Brown Act, this matter is on your agenda to notify the public of the settlement negotiated by the City.
SUBMITTED BY:
Yvette M. Abich Garcia, City Attorney
REVIEWED BY:
Charles M. Duggan, Jr., City Manager
Danielle Garcia, Assistant City Manager
Kurt Wilson, Assistant City Manager
James Garland, Finance Director
PREPARED BY:
Yvette M. Abich Garcia, City Attorney
Attachments
City Council AGENDA ITEM NO. I7.
DATE: September 15, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8832 rescinding Resolution No. 8663 and adopting a revised City Council Recognition Policy (City Manager Duggan)
MOTION:
If the City Council determines that staff's recommendation is appropriate, the following motion is provided:
I move to adopt Resolution No. 8832 rescinding Resolution No. 8663 and adopting a revised City Council Recognition Policy.
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 8832 rescinding Resolution No. 8663 and adopting a revised City Council Recognition Policy to revise the proclamation request deadline from five weeks to three weeks prior to the scheduled City Council meeting.
DISCUSSION:
On March 18, 2025, the City Council adopted Resolution No. 8663 establishing a City Council Recognition Policy to provide formal guidelines and standards for proclamations, certificates, plaques/awards, and other recognitions issued by the City Council.
The current policy requires requests for proclamations to be received by the City Manager's Office at least five weeks prior to the scheduled City Council meeting at which the proclamation will be considered. To provide greater flexibility for proclamation requests, staff is proposing to revise the proclamation request deadline from five weeks to three weeks prior to the scheduled City Council meeting.
Due to the shortened time frame, proclamation requests must be complete when submitted to the City Manager's Office. To be considered received by the three-week deadline, requests must include all information necessary for staff to prepare and process the proclamation, including the proclamation name/title and draft text in accordance with the requirements of the Recognition Policy.
The proposed revised Recognition Policy is included as Exhibit "A" to Resolution No. 8832 and otherwise maintains the existing guidelines and standards established by Resolution No. 8663.
ALTERNATIVES:
The City Council may elect not to adopt the proposed resolution and provide alternative direction to staff.
STRATEGIC PLAN:
NA
SUBMITTED BY:
Charles M. Duggan Jr., City Manager
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Danielle Garcia, Assistant City Manager
Kurt Wilson, Assistant City Manager
James Garland, Finance Director
PREPARED BY:
Whitney Mesna, Management Analyst
FISCAL IMPACT
Fiscal Year:
Revenue Generating: Yes or No
Amount: $
Budgeted Y/N:
Account No.:
Additional Appropriation Required: Yes or No
Discussion:
There is no fiscal impact associated with the adoption of the revised City Council Recognition Policy.
Attachments
1 I:\cmo\Resolutions\Resolution No. 8832 Council Recognition Policy.bm.09.02.2026.docx RESOLUTION NO. 8832
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS RESCINDING RESOLUTION NO. 8663 AND ADOPTING A REVISED
POLICY FOR CITY COUNCIL PROCLAMATIONS, CERTIFICATES,
PLAQUES/AWARDS AND OTHER RECOGNITIONS THAT HONOR THE
CONTRIBUTIONS OF INDIVIDUALS, ORGANIZATIONS
OR EVENTS THAT BENEFIT THE COMMUNITY
WHEREAS, the Redlands City Council actively seeks to recognize noteworthy contributions and achievements of individuals and organizations that benefit the community; and WHEREAS, individuals and organizations request city recognition of contributions or causes and events that benefit the City of Redlands; and
WHEREAS, on March 18, 2025, the City Council adopted Resolution No. 8663 establishing guidelines and standards for City Council proclamations, certificates, plaques/awards, and other recognitions; and
WHEREAS, the City Council desires to revise the deadline for submitting proclamation requests to the City Manager's Office from five (5) weeks to three (3) weeks prior to the scheduled City Council meeting for which the proclamation is requested; and WHEREAS, the City Council desires to adopt the revised City Council Recognition Policy attached hereto as Exhibit "A."
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:
Section 1. Resolution No. 8663 is hereby rescinded.
Section 2. The City Council hereby adopts the revised "Recognition Policy" attached hereto and incorporated herein by reference as Exhibit "A." Section 3. This Resolution shall take effect upon its adoption.
Section 4. The City Clerk shall certify to the adoption of this resolution.
ADOPTED, SIGNED AND APPROVED this 15th day of September, 2026. ________________________
Mario Saucedo, Mayor
ATTEST:
____________________________
Jeanne Donaldson, City Clerk
2 I:\cmo\Resolutions\Resolution No. 8832 Council Recognition Policy.bm.09.02.2026.docx I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 15th day of September, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Jeanne Donaldson, City Clerk
3 I:\cmo\Resolutions\Resolution No. 8832 Council Recognition Policy.bm.09.02.2026.docx EXHIBIT "A"
CITY OF REDLANDS RECOGNITION POLICY
1. Purpose of Policy.
a. The purpose of this policy is to establish formal guidelines and standards for recognizing and encouraging contributions made by individuals or groups to the City for the community’s betterment, and/or to bring awareness to causes or events relevant to the community of Redlands. These individuals and organizations will be recognized by the City Council for various civic contributions. b. For purposes of this policy, “recognition” means certificates, proclamations, awards/plaques and other tangible tributes or honors signed or issued by the Mayor on behalf of the entire City Council for the purpose of recognizing an individual or group’s civic contributions or achievements or to honor special occasions, events, celebrations and business openings.
2. General Provisions.
a. All forms of recognition are signed solely by the Mayor on behalf of the entire City Council.
b. The Mayor, or in the Mayor’s absence the Mayor Pro Tempore, will present recognitions on behalf of the City Council. Alternatively, the Mayor may designate a Council Member or city official to present a recognition. c. Commissioners/Board Members/Committee members may not issue any official recognition on behalf of the City or in their official capacity as commissioners or members of any board or committee.
d. Recognition may only be issued where there is a clear nexus or connection to the community of Redlands. Recognitions, when applicable, will only be presented at one City Council meeting.
e. Recognition will not be issued for campaigns or events contrary to city policy, matters of politics, or for personal ideological or religious beliefs.
3. Proclamations
a. Proclamations are official documents of the City Council signed by the Mayor, approved by the City Council, and prepared to commemorate or create awareness of a special occasion, event, issue, individual or organization. b. Proclamations are placed on the agenda for City Council approval and often presented at City Council meetings.
c. Proclamations constitute endorsement by the City and should be viewed as such when being considered.
4 I:\cmo\Resolutions\Resolution No. 8832 Council Recognition Policy.bm.09.02.2026.docx d. Requests for proclamations must be made to, and recommended by, the Mayor for City Council consideration.
i. Requests for proclamations must be received by the City Manager’s Office three (3) weeks ahead of the scheduled City Council meeting for which the proclamation is being requested for Council consideration. ii. To be considered “received,” requests must include all required information, including the proclamation name/title and draft text with recitals comprising a total word count of no more than 250 words in 12-point, Times New Roman font. The City retains the right to modify, edit, or otherwise amend the proposed proclamation to meet policy guidelines.
iii. Requests for proclamations must include the name(s) of the person or group who will receive the proclamation at the City Council meeting, or a mailing address should be provided where it will be mailed, though a designated recipient is not required.
4. Certificates.
a. Certificates are official documents of the City Council bearing the signature of the Mayor, on behalf of the City Council.
b. Certificates may be presented at City Council meetings or at offsite events without formal City Council approval.
c. Requests for certificates must be approved by the Mayor. i. Requests must be received by the City Manager’s Office two weeks ahead of when they are needed.
ii. To be considered “received,” requests must include all necessary information to create the certificate(s) and make it/them available for presentation. d. Certificates may be awarded to recognize events and achievements including, but not limited to:
i. Special events such as conferences, conventions, seminars, and professional celebrations.
ii. Milestones, achievements and celebrations.
iii. Academic achievements (individual, group or team). iv. Athletic achievements (individual, group or team).
v. Acts of volunteerism or service.
vi. Recognition of dignitaries or legislators representing the City. vii. Honorable completion of office by an elected official or appointed advisory group member.
viii. New business: grand openings and ribbon cuttings. ix. Any other event or achievement which, at the Mayor’s discretion, merits a certificate.
5 I:\cmo\Resolutions\Resolution No. 8832 Council Recognition Policy.bm.09.02.2026.docx
5. Awards and Plaques.
a. Awards or plaques may be presented in order to recognize events and achievements of greater significance, including but not limited to:
i. Significant acts of volunteerism or service to the community. ii. Individual or organization achievement or service benefiting the City of Redlands by board members or executive officers.
iii. Any other event or achievement which, at the Mayor’s discretion, merits a plaque or award.
b. Awards or plaques may be presented at City Council meetings or at offsite events without formal City Council approval.
c. Requests for awards or plaques must be approved by the Mayor. i. Requests must be received by the City Manager’s Office five weeks before they are needed.
ii. To be considered “received”, requests must include all necessary information to create the plaque(s)/awards(s) and make it/them available for presentation.
RESOLUTION NO. 8663
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
ESTABLISHING A POLICY FOR CITY COUNCIL PROCLAMATIONS,
CERTIFICATES, PLAQUES/ AWARDS AND OTHER RECOGNITIONS THAT
HONOR THE CONTRIBUTIONS OF INDIVIDUALS, ORGANIZATIONS OR
EVENTS THAT BENEFIT THE COMMUNITY
WHEREAS, the Redlands City Council actively seeks to recognize noteworthy contributions and achievement of individuals and organizations that benefit the community; and WHEREAS, individuals and organizations request city recognition of contributions or causes and events that benefit the City of Redlands; and
WHEREAS, the purpose ofthis policy is to establish guidelines and standards for recognizing and encouraging such contributions
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:
Sectionl . The City Council hereby adopts the " Recognition Policy" attached hereto and incorporated by reference herein as Exhibit " A".
Section 2. This Resolution shall take effect upon its adoption.
Section 3. The City Clerk shall certify to the adoption ofthis resolution.
ADOPTED, SIGNED AND APPROVED this 18th day of March, 2025. ug"—, ZL -
Mario Sauc do, Mayor
ATTEST:
t -
e e Donaldson, City Clerk
1 L\ Resolutions\ Res 8600- 869918663 City Council Recognition Policy. docx jm I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 18th day of March, 2025, by the following vote:
AYES: Councilmembers Barich, Tejeda, Davis, Shaw; Mayor Saucedo NOES:
ABSENT:
ABSTAIN:
J e Donaldson, City Clerk
2 tAResolutions\ Res 8600- 8699\ 8663 City Council Recognition Policy. docx jm
EXHIBIT A
CITY OF REDLANDS RECOGNITION POLICY
Purpose of Policy.
a. The purpose of this policy is to establish formal guidelines and standards for recognizing and encouraging contributions made by individuals or groups to the City for the community' s betterment, and/ or to bring awareness to causes or events relevant to the community of Redlands. These individuals and organizations will be recognized by the City Council for various civic contributions. b. For purposes of this policy, `recognition" means certificates, proclamations, awards/ plaques and other tangible tributes or honors signed or issued by the Mayor on behalf of the entire City Council for the purpose of recognizing an individual or group' s civic contributions or achievements or to honor special occasions, events, celebrations and business openings.
2. General Provisions.
a. All forms of recognition are signed solely by the Mayor on behalf ofthe entire City Council.
The sponsoring Council Member will present recognitions on behalf ofthe City Council, except when absent, then the Mayor or Mayor Pro Tempore, will perform the duties.
c. Commissioners/ Board Members/ Committee members may not issue any official recognition on behalf of the City or in their official capacity as commissioners or members of any board or committee.
d. Recognition may only be issued where there is a clear nexus or connection to the community of Redlands. Recognitions, when applicable, will only be presented at one City Council meeting.
e. Recognition will not be issued for campaigns or events contrary to city policy, matters of politics, or for personal ideological or religious beliefs.
3. Proclamations
a. Proclamations are official documents of the City Council signed by the Mayor, approved by the City Council, and prepared to commemorate or create awareness of a special occasion, event, issue, individual or organization. b. Proclamations are placed on the agenda for City Council approval and often presented at City Council meetings.
c. Proclamations constitute endorsement by the City and should be viewed as such when being considered.
d. Requests for proclamations must be made to the City Manager' s Office. 3 IAResolutions\ Res 8600- 8699\ 8663_ 02 City Council Recognition Policy.docx jmd2 i. Requests for proclamations must be received by the City Manager' s Office five ( 5) weeks ahead of the scheduled City Council meeting for which the proclamation is being requested for Council consideration. ii. To be considered " received", requests must include the proclamation name/title and draft text with recitals comprising a total word count of no more than 250 words in 12-point, New Times Roman font. The City retains the right to modify, edit, or otherwise amend the proposed proclamation to meet policy guidelines.
iii. The name of the person or group who will receive the proclamation at the City Council meeting, or an address where it will be mailed, should also accompany the request though a designated recipient is not required.
4. Certificates.
a. Certificates are official documents of the City Council bearing the signature of the Mayor on behalf of the City Council.
b. Certificates may be presented at City Council meetings or at offsite events without formal City Council approval.
c. Requests for certificates must be approved by the Mayor.
Requests must be received by the City Manager' s Office two weeks ahead of when they are needed.
ii. To be considered " received", requests must include all necessary information to create the certificate( s) and make it/them available for presentation. d. Certificates may be awarded to recognize events and achievements including, but not limited to:
i. Special events such as conferences, conventions, seminars, and professional celebrations.
I Milestones, achievements and celebrations.
iii. Academic achievements ( individual, group or team). iv. Athletic achievements ( individual, group or team). v. Acts of volunteerism or service.
vi. Recognition of dignitaries or legislators representing the City. vii. Honorable completion of office by an elected official or appointed advisory group member.
viii. New business: grand openings and ribbon cuttings. ix. Any other event or achievement which, at the Mayor' s discretion, merits a certificate.
4 IAResolutions\ Res 8600- 8699\ 8663_ 02 City Council Recognition Policy. docxjmv2
5. Awards and Plaques.
a. Awards or plaques may be presented in order to recognize events and achievements of greater significance, including but not limited to:
i. Significant acts of volunteerism or service to the community. ii. Individual or organization achievement or service benefiting the City of Redlands by board members or executive officers.
iii. Any other event or achievement which, at the Mayor' s discretion, merits a plaque or award.
b. Awards or plaques may be presented at City Council meetings or at offsite events without formal City Council approval.
c. Requests for awards or plaques must be approved by the Mayor. i. Requests must be received by the City Manager' s Office five weeks before they are needed.
ii. To be considered " received", requests must include all necessary information to create the plaque( s)/ awards( s) and make itithem available for presentation.
IAResolutions\ Res 8600- 8699\ 8663_ 02 City Council Recognition Policy. doex jmv2 City Council AGENDA ITEM NO. I8.
DATE: September 15, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a Memorandum of Understanding with University of Redlands for Paramedic Standby Services (Fire Chief Sessler)
MOTION:
If the City Council determines that staff's recommendation is appropriate, the following motion is provided:
I move to approve the Memorandum of Understanding with the University of Redlands for standby paramedic services during university football games and other special events as needed.
RECOMMENDATION:
Staff recommends that the City Council approve a Memorandum of Understanding between the City of Redlands and the University of Redlands for standby paramedic services at all university football games and other special events as needed.
DISCUSSION:
The Redlands Fire Department has previously provided standby paramedic services at University of Redlands football games upon request and as approved through a Memorandum of Understanding (MOU). The University of Redlands has requested that these standby paramedic services continue for football games and be expanded to include graduation ceremonies and other special events, as requested. Paramedic services involve deploying a Medic Squad, All-Risk Vehicle (ARV), or other fire support vehicle, staffed by two Redlands Fire Department personnel, to provide advanced life support paramedic care during the University's events.
Per the proposed Memorandum of Understanding, the University will reimburse the City for these services based on the actual and reasonable costs incurred by Fire Department personnel. The proposed MOU will be effective upon City Council approval and will remain in effect until June 30, 2029, aligning with the Redlands Professional Firefighters Association salary schedule. The University will provide the Fire Department with the football game schedule as soon as it is available and to ensure adequate staffing, the University will submit any requests for standby paramedic services for special events, no later than two weeks prior to the event. All requests for standby paramedic services will be subject to the approval of the Fire Chief or designee.
Staff is seeking City Council approval of the proposed Memorandum of Understanding with the University of Redlands to formalize this partnership and the provision of standby paramedic services.
ALTERNATIVES:
The City Council may elect not to approve the MOU for the provision of standby paramedic services to the University of Redlands.
STRATEGIC PLAN:
Priority B - Public Health & Safety
SUBMITTED BY:
Rich Sessler, Fire Chief
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Danielle Garcia, Assistant City Manager
Kurt Wilson, Assistant City Manager
James Garland, Interim Finance Director
PREPARED BY:
Bruni Reyes, Management Analyst
FISCAL IMPACT
Fiscal Year:
Revenue Generating: Yes
Amount: $
Budgeted Y/N:
Account No.:
Additional Appropriation Required: No
Discussion:
The University of Redlands will compensate the City for standby paramedic services provided by two Fire Department personnel on an hourly basis for each scheduled football game, graduation ceremony, or other special event, as requested, at the rates set forth in Exhibit A of the MOU. The MOU will generate revenue to the City to offset the personnel costs associated with providing these services.
Attachments
MOUUoR_Paramedic_Standby_Services.pdf
1 I:\cmo\Agreements\MOU.UoR Paramedic Standby Services.bm.09.01.2026.FY2728-42.doc
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF REDLANDS AND
THE UNIVERSITY OF REDLANDS FOR STANDBY PARAMEDIC SERVICES This Memorandum of Understanding is made and entered into this 15th day of September 2026 (the “Effective Date”), by and between the City of Redlands (“City”) and the University of Redlands (“University”), who each are sometimes individually referred to herein as a “Party,” and collectively, as the “Parties.”
RECITALS
WHEREAS, the University has requested that the City enter into this Memorandum of Understanding to allow for the provision of standby paramedic services provided by the Redlands Fire Department to provide first response medical care at university football games and other University events; and
WHEREAS, the University agrees to compensate City for the provision of standby emergency services by the Redlands Fire Department at each University football games and other special events as agreed to by the City and University; and WHEREAS, this Memorandum of Understanding shall commence on the effective date and continue through June 30, 2029; and
WHEREAS, the Fire Chief concurs with, and consents to this Memorandum of Understanding.
NOW, THEREFORE, for good and valuable consideration, the receipt of which is hereby acknowledged, the City and University agree as follows:
AGREEMENT
Section 1. The Redlands Fire Department shall provide Advanced Life Support (ALS) standby paramedic services (“Services”) at University of Redlands football games, the annual graduation ceremony, and other special events, as requested by the University and agreed to by the City. The duration of Services for each event shall be determined by the Fire Department or Fire Chief based on the specific needs and anticipated duration of the event, as well as Fire Department staffing and personnel coverage requirements. The Services shall include the following:
A. Provide ALS (Paramedic) service with a standby crew consisting of a Paramedic Squad, All Risk Vehicle (ARV), or fire support vehicle staffed by two (2) Redlands Fire Department personnel for ALS medical care at university football games for a duration of approximately six hours per game. The football season schedule must be provided by the University as soon as it becomes available and no later than two weeks prior to the first home game.
B. Provide ALS (Paramedic) service with a standby crew consisting of a Paramedic Squad, All Risk Vehicle (ARV), or fire support vehicle staffed by two (2) Redlands Fire Department personnel for ALS medical care at annual University graduation 2 I:\cmo\Agreements\MOU.UoR Paramedic Standby Services.bm.09.01.2026.FY2728-42.doc ceremonies, and other special events as agreed to by both the City and University.
C. The standby crew will be present at Ted Runner Stadium, 1200 E Colton Ave, Redlands, CA 92374 at all scheduled dates and times, unless advised differently by the University:
D. University shall make a written request to the Fire Chief for additional Services for playoff games or other special events which may be scheduled by the University.
E. Requests for Standby Paramedic services for graduation ceremonies, or other special events, must be submitted at least two weeks before the event. Provision of these services is subject to the availability of personnel and requires the approval of the Fire Chief or his designee.
Section 2. University shall compensate the City for the Services at the City rates in Exhibit “A,” which are in effect on the Effective Date of this Memorandum of Understanding. The City rates reflect the actual and reasonable costs incurred by the City in providing the Services.
Section 3. The University will provide the Fire Chief with any additional changes in scheduling, cancellations, reporting location, special instructions, or guidelines, and point of contact information.
Section 4. Either party may terminate this Memorandum of Understanding in the event that the Redlands Fire Department cannot provide the appropriate staff to provide the services due to a city-wide emergency or a department staffing shortage at any time by giving fourteen (14) days prior written notice of termination to the other Party. All outstanding charges for Services rendered up to the date of termination shall be paid to City on the effective date of termination.
Section 5. City shall hold harmless, defend and indemnify the University, and its officers, board members, employees and agents from and against any and all claims, losses, damages, liabilities and expenses, including but not limited to attorneys’ fees, arising out of or resulting from the City’s performance under this Memorandum of Understanding, provided that any such claim, loss, damage, liability or expense is attributable to bodily injury, sickness, disease, death or injury to or destruction of property, and arises out of or is connected with the performance of the Services by City under this Memorandum of Understanding. Nothing herein shall be interpreted to obligate City to indemnify and defend the University and its officers, board members, employees and agents for the University’s sole negligence or willful misconduct.
The University shall hold harmless, defend and indemnify City, and its officers, employees, and agents from and against any and all claims, losses, damages, liabilities and expenses, including but not limited to attorneys’ fees, arising out of or resulting from the University’s performance under this Memorandum of Understanding, provided that any such claim, loss, damage, liability or expense is attributable to bodily injury, sickness, disease, death or injury to or destruction of property, arises out of or is connected with the performance of the of University under this Memorandum of Understanding. Nothing herein shall be interpreted to obligate the University to indemnify and defend the City and its officers, employees, and agents for the City’s sole negligence or willful misconduct.
3 I:\cmo\Agreements\MOU.UoR Paramedic Standby Services.bm.09.01.2026.FY2728-42.doc In the event of concurrent negligence, the liability for any and all claims for injuries or damages to persons and/or property, which arise out of or relate to this Memorandum of Understanding, shall be apportioned under the California theory of comparative negligence as established presently or as may be hereafter modified.
Section 6. Both Parties shall self-insure or maintain a policy or policies of insurance as set forth below for the term of this Memorandum of Understanding:
A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements or certification of self-insured or exemption from the workers’ compensation laws of the State of California.
B. Comprehensive General Liability insurance in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required.
C. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all owned vehicles, hired and non-owned vehicles, and employee non-ownership vehicles.
Section 7. The University’s Department of Public Safety shall cooperate with the City and its Fire Department in any emergency incidents relating to actions pursuant to the authority provided by this Memorandum of Understanding.
Section 8. In the event any action is commenced to enforce or interpret the terms or conditions of this Memorandum of Understanding, the prevailing party in such action shall be entitled to recover, in addition to its costs and other relief, its reasonable attorneys’ fees, including fees for in-house counsel of the respective Parties at rates prevailing in San Bernardino County, California.
Section 9. This Memorandum of Understanding represents the entire agreement of the Parties hereto as to the matters contained herein, and any prior negotiations, verbal, and written agreements with regard to the subject matter hereof between the City and the University are superseded by this Memorandum of Understanding. Any amendment to this Memorandum of Understanding shall be in writing, approved by the City Council, and signed by the Mayor and representative of the University.
[See next page for Signatures]
4 I:\cmo\Agreements\MOU.UoR Paramedic Standby Services.bm.09.01.2026.FY2728-42.doc
CITY OF REDLANDS
Date
Mario Saucedo, Mayor
ATTEST:
Jeanne Donaldson, City Clerk
CONCUR:
Date
Rich Sessler, Fire Chief
UNIVERSITY OF REDLANDS
___ Date
Donna Eddleman, Dean of Student Affairs
University of Redlands
5 I:\cmo\Agreements\MOU.UoR Paramedic Standby Services.bm.09.01.2026.FY2728-42.doc * Each game or event will be staffed by two (2) Redlands Fire Department personnel for paramedic standby services for approximately six (6) hours.
EXHIBIT “A”
Fully Burdened Hourly Rate for Each Rank
6 I:\cmo\Agreements\MOU.UoR Paramedic Standby Services.bm.09.01.2026.FY2728-42.doc ABSTAINED:
Jeanne Donaldson, City Clerk
I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof, held on the 15th day of September, 2026, by the following vote:
AYES:
NOES:
ABSENT:
City Council AGENDA ITEM NO. I9.
DATE: September 15, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the First Amendment to Agreement between Consolidated Fire Agencies (CONFIRE) and the City of Redlands for Ground Ambulance Transport Services (Fire Chief Sessler) MOTION:
If the City Council determines that staff's recommendation is appropriate, the following motion is provided:
I move to approve the First Amendment to the Agreement between the City of Redlands and Consolidated Fire Agencies (CONFIRE) for the provision of Ground Ambulance Transport Services.
RECOMMENDATION:
Staff recommends that the City Council approve the First Amendment to the Agreement between the City of Redlands and Consolidated Fire Agencies (CONFIRE) for the provision of Advanced Life Support (ALS) and Basic Life Support (BLS) Ground Ambulance Transport Services.
DISCUSSION:
In August 1990, the City Council officially approved the Redlands Fire Department’s membership in Consolidated Fire Agencies (CONFIRE), alongside the cities of Colton, Loma Linda, Rialto and the County of San Bernardino.
CONFIRE was established to serve as a secondary public safety answering point for 9-1-1 services, provide fire and emergency medical dispatching, and offer information technology support.
In December 2023, CONFIRE was selected as the successful proposer in response to San Bernardino County’s Request for Proposals (RFP) No. ICEMA23-ICEMA-4811 for Advanced Life Support (ALS) and Basic Life Support (BLS) Ground Ambulance Services, Interfacility and Critical Care Transport Services for Exclusive Operating Areas in San Bernardino County. CONFIRE subsequently entered into Contract No. 23-1282 with the County of San Bernardino.
As part of CONFIRE’s proposal, the City of Redlands committed to provide Transport Services through the Redlands Fire Department. The City Council approved the original Agreement with CONFIRE on September 17, 2024. The Agreement became effective October 1, 2024, and established the terms and conditions under which the Redlands Fire Department would provide Transport Services, including the use of ambulance apparatus and equipment owned by Priority Ambulance, CONFIRE’s partner under the County contract.
Although the Agreement was approved by the City Council and became effective October 1, 2024, the Redlands Fire Department did not provide the contemplated Surge Transport Services during the term of the Agreement.
Implementation of the CONFIRE County ambulance services contract was delayed due to pending legal proceedings. Those matters have since been resolved, allowing CONFIRE and its participating agencies to move forward with implementation of the ambulance transport services contemplated under the County contract.
The First Amendment updates the Agreement to reflect the implementation of CONFIRE’s ambulance transport services, establish a more comprehensive deployment framework, and update reimbursement rates. Under the amended Agreement, the Redlands Fire Department may provide Transport Services through front-line, surge, reserve/backup, and additional or alternative deployment. An Agency Deployment Schedule will establish the Department’s baseline deployment commitment, including authorized ambulance resources, scheduled hours and apparatus ownership.
The Amendment also updates the reimbursement structure. The Redlands Fire Department anticipates primarily utilizing Priority-owned ambulance apparatus, which will be reimbursed at $164.06 per unit hour, an increase from the existing rate of $152.80. The City also owns an ambulance previously purchased from the Big Bear Fire Department, which may be utilized by the Redlands Fire Department during a major emergency or other circumstances, when additional ambulance resources are needed. Services provided using City-owned ambulance apparatus will be reimbursed at $181.73 per unit hour, plus $40.43 per completed transport for medical restock and supplies. Payments will continue to be made quarterly based on CAD data reflecting in-service hours and completed transports.
The term of the Agreement will change from a fixed expiration date of September 30, 2029, to a term coterminous with the County Contract. If the County Contract is extended, the City and CONFIRE may mutually agree in writing to extend the Agreement for the corresponding extension of the County Contract.
ALTERNATIVES:
The City Council may elect not to approve the First Amendment to the Agreement between the City of Redlands and CONFIRE for Ground Ambulance Transport Services and provide alternative direction to staff.
STRATEGIC PLAN:
Priority B - Public Health & Safety
SUBMITTED BY:
Rich Sessler, Fire Chief
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Danielle Garcia, Assistant City Manager
Kurt Wilson, Assistant City Manager
James Garland, Finance Director
PREPARED BY:
Bruni Reyes, Management Analyst
FISCAL IMPACT
Fiscal Year: 2026-2027
Revenue Generating: Yes
Amount: $
Budgeted Y/N:
Account No.:
Additional Appropriation Required: No
Discussion:
The First Amendment updates the reimbursement rates for Transport Services provided by the Redlands Fire Department. The Department anticipates primarily utilizing Priority-owned ambulance apparatus, which will be reimbursed at a rate of $164.06 per unit hour, an increase of $11.26 per unit hour from the existing rate of $152.80.
The City also owns an ambulance previously purchased from the Big Bear Fire Department that may be utilized during a major emergency or when additional ambulance resources are needed. Services provided using Cityowned ambulance apparatus will be reimbursed at $181.73 per unit hour, plus $40.43 per completed transport for medical restock and supplies.
The actual fiscal impact will depend on the number of ambulance resources deployed, the hours those resources are in service, the number of completed transports and the type of ambulance apparatus utilized. Reimbursement revenue will be deposited into the appropriate City fund in accordance with applicable accounting and budget procedures. No additional General Fund appropriation is requested as part of this First Amendment.
Attachments
FIRST AMENDMENT TO AGREEMENT
BY AND BETWEEN
CONSOLIDATED FIRE AGENCIES
AND
CITY OF REDLANDS
This First Amendment to Agreement (“First Amendment”) is made and entered into by and between the Consolidated Fire Agencies, a Joint Powers Authority, duly authorized and existing under Government Code § 6500 et seq. (hereinafter referred to as “CONFIRE”) and the City of Redlands (hereinafter referred to as “Agency”). CONFIRE and Agency may be referred to individually as a “Party” or collectively as the “Parties.”
RECITALS
WHEREAS, CONFIRE and Agency entered into an Agreement effective October 1, 2024, pursuant to which Agency agreed to provide Transport Services in connection with Contract Number 23-1282 (the “Agreement”); and,
WHEREAS, Section 5, entitled “Modifications to Agreement,” permits the Parties to modify the Agreement only in writing and with the approval of both Agency and CONFIRE through each entity’s governing body; and,
WHEREAS, the Parties desire to amend the Agreement to update the Scope of Work, Payment, Term of Agreement, and Modifications to Agreement provisions and to add an Agency Deployment Schedule.
AGREEMENT
NOW, THEREFORE, in consideration of the above recitals and the mutual covenants hereinafter contained and for good and valuable consideration, the receipt of which is hereby acknowledged, and in accordance with Section 5 of the Agreement, the Parties agree and hereby amend the Agreement as follows:
1. Article 2, SCOPE OF WORK shall be replaced with the following:
2. SCOPE OF WORK:
A. Authorized Deployment: Agency is authorized to provide Transport Services in one or more of the following operational capacities, as identified in the Agency Deployment Schedule attached hereto as Attachment 2 and the then-current CONFIRE deployment plan:
1. Front-Line Deployment: Regularly scheduled ambulance resources assigned to provide ongoing system coverage and included in CONFIRE’s planned daily deployment.
2. Surge Deployment: Ambulance resources placed into service on a temporary, episodic, or as-needed basis upon activation or authorization by CONFIRE to address peak demand, system imbalance, reduced unit availability, emergencies, special events, mutual aid, disaster operations, or other operational needs.
3. Reserve or Backup Deployment: Ambulance resources used to replace, supplement, or support an unavailable front-line or surge resource.
B. Baseline Deployment Commitment: Agency shall provide the baseline Transport Services identified in the Agency Deployment Schedule. The Agency Deployment Schedule shall identify, as applicable:
1. The number of authorized front-line, surge, reserve, or backup ambulance resources;
2. The scheduled hours or periods of availability for each resource;
3. Whether each resource will use Agency-owned or Priority-owned ambulance apparatus or equipment; and
4. Any other agency-specific deployment requirements agreed upon by the Parties.
C. Additional or Alternative Deployment: In addition to its baseline deployment commitment, Agency may provide additional or alternative Transport Services when requested or activated by CONFIRE and when Agency personnel and resources are available. Such deployment may include additional front-line coverage, surge coverage, system relief, mutual aid, emergency response, or temporary replacement of another ambulance resource.
D. CONFIRE Authorization: Agency shall not deploy or submit an invoice for any resource under this Agreement unless the resource is:
1. Included in the Agency Deployment Schedule or the then-current CONFIRE deployment plan; or
2. Expressly requested or authorized by CONFIRE through its designated representative or communications center.
E. Deployment Adjustments: The operational status, posting location, hours, apparatus assignment, or deployment role of an Agency resource may be adjusted from time to time through the CONFIRE deployment plan or by written operational direction from CONFIRE, provided the adjustment does not materially increase Agency’s minimum baseline commitment, change the applicable compensation, or otherwise materially alter the Parties’ contractual obligations.
1. Changes that materially increase Agency’s minimum baseline commitment, modify compensation, or alter the allocation of responsibility between the Parties shall require a written amendment to this Agreement.
F. Performance Requirements: Agency shall provide all Transport Services in accordance with this Agreement, the County Contract, the then-current CONFIRE deployment plan, applicable ICEMA requirements, and all applicable laws, regulations, policies, protocols, and operational standards.
G. Agency Qualifications: Agency represents and warrants that it has and will maintain the personnel, infrastructure, training, licenses, certifications, resources, and operational capability necessary to provide the Transport Services assigned to it under this Agreement.
2. Article 3, PAYMENT shall be replaced with the following:
3. PAYMENT
CONFIRE shall compensate Agency for the Services provided as set forth below:
A. Unit Hour Cost for Services provided using Agency-owned ambulance apparatus and equipment will be reimbursed at a rate of One Hundred Eighty-One Dollars and Seventy-Three Cents ($181.73). The Unit Hour Cost is reflective of the cost of providing the Services.
B. For each completed transport performed using Agency-owned ambulance apparatus and equipment, CONFIRE will reimburse Agency Forty Dollars and Forty-Three Cents ($40.43) for medical restock and supplies.
C. Unit Hour Cost for Agency personnel using Priority-owned ambulance apparatus and/or equipment in a front-line or surge capacity will be reimbursed at a rate of One Hundred SixtyFour Dollars and Six Cents ($164.06). Services performed using Priority-owned ambulance apparatus or equipment are not eligible for the per-transport reimbursement in subsection B because Priority is responsible for restocking the ambulance.
D. Payment shall be made to Agency on a quarterly basis based upon invoices prepared from CAD data, reflective of the in-service hours and completed transports for Agency.
E. CONFIRE shall evaluate the reimbursement rates annually on or before March 1 of each year.
Any updated reimbursement rates shall be set upon approval of a resolution by the CONFIRE Administrative Committee and shall take effect on the date specified in the resolution without further amendment to this Agreement.
3. Article 4, TERM OF AGREEMENT shall be replaced with the following:
4. TERM OF AGREEMENT
A. Effective Date: This Agreement shall become effective on the date it is fully executed by representatives of both Parties (“Effective Date”).
B. Term: This Agreement shall remain in full force and effect from the Effective Date for a term coterminous with the County Contract, unless terminated in accordance with this Agreement. If the County Contract is extended, the Parties may mutually agree in writing to extend this Agreement for the corresponding extension of Contract Number 23-1282.
C. Agency-Initiated Termination: Agency may request termination of this Agreement by written notice to CONFIRE. Upon receipt of written notice, the Parties shall then meet and confer in good faith to identify and attempt to resolve the issues giving rise to the request and, if the issues are not resolved, to address an orderly service transition. If the parties cannot resolve the issues giving rise to the request within thirty (30) days, the Parties shall mutually agree on the termination date; in no event shall the termination date be less than 180 days after Agency’s initial notice. Nothing in this subsection limits CONFIRE’s rights under Section 20.
4. Article 5, MODIFICATIONS TO AGREEMENT shall be replaced with the following:
A review of the Agreement terms may be initiated at any time by either Party upon written notice to the other. The Parties agree to negotiate in good faith and deal fairly with respect to performance under this Agreement and any proposed modifications. Except for reimbursement rate updates approved under Section 3(E), this Agreement may be modified only in writing and with the approval of both Agency and CONFIRE through each entity’s governing body.
5. Add Attachment Add Attachment 2, Agreement for Transport Services Agency Deployment Schedule, to the Agreement.
6. NO OTHER CHANGES:
Except as expressly amended by this First Amendment, all other terms and provisions of the Agreement remain unchanged and in full force and effect.
The Parties have executed this First Amendment on the dates indicated below.
CONSOLIDATED FIRE AGENCIES - CONFIRE
Date: _____________________________
By: _______________________________
Print Name: Nathan Cooke
Its: Executive Director
CITY OF REDLANDS
Date: _____________________________
By: _______________________________
Print Name: Mario Saucedo
Its: Mayor
ATTEST:
___________________________________
Jeanne Donaldson, City Clerk
ATTACHMENT 2
FIRST AMENDMENT TO AGREEMENT
AGREEMENT FOR TRANSPORT SERVICES
AGENCY DEPLOYMENT SCHEDULE
This Attachment 2 identifies the Agency baseline authorized deployment of ambulance resources under the Agreement. The baseline deployment does not limit CONFIRE’s authority to activate additional resources or make operational deployment adjustments as provided below and in the Agreement.
Deployment
Category
Authorized
Resources Baseline Availability Ambulance Apparatusand Equipment Front-Line
Deployment None Not Applicable Not Applicable
Surge or Additional
Deployment
One (1) fully equipped
emergency ground
ambulance.
Upon request or activation by CONFIRE and
subject to the availability of AGENCY
personnel and resources
AGENCY-owned or Priorityowned ambulance apparatus
and equipment, as expressly
authorized by CONFIRE
Reserve or Backup
Deployment
One (1) fully equipped
reserve emergency
ground ambulance
Only upon request or activation by
CONFIRE, including to replace, supplement,
or support an ambulance resource
previously activated by CONFIRE, and
subject to the availability of Agency
personnel and resources
AGENCY-owned or Priorityowned ambulance apparatus
and equipment, as expressly
authorized by CONFIRE
1. Authorized Deployment. AGENCY may deploy and receive compensation for a resource only when the resource is identified in this Attachment, included in the then-current CONFIRE deployment plan, or expressly requested or authorized by CONFIRE through its designated representative or communications center.
2. Deployment Adjustments. CONFIRE may adjust the posting location, schedule, hours, apparatus assignment, or operational role of an AGENCY resource through the then-current CONFIRE deployment plan or written operational direction. An adjustment that materially increases AGENCY’s minimum baseline commitment, changes the applicable compensation, or materially alters the allocation of responsibility between the Parties requires a written amendment to the Agreement.
3. Additional Resources. Upon request or activation by CONFIRE and subject to the availability of personnel and resources, AGENCY may provide additional emergency ground ambulances for surge coverage, system relief, emergency response, mutual aid, disaster operations, special events, or other authorized operational needs.
4. Priority-Owned Equipment. AGENCY may use Priority-owned ambulance apparatus or equipment only when expressly authorized by CONFIRE and in accordance with the Agreement. Use of Priority-owned equipment does not modify AGENCY’s baseline deployment commitment unless the Parties approve a written amendment.
5. Performance Requirements. AGENCY shall provide all Transport Services in accordance with the Agreement, Contract Number 23-1282, the then-current CONFIRE deployment plan, applicable ICEMA requirements, and all applicable laws, regulations, policies, protocols, and operational standards.
ATTACHMENT 1
ATTACHMENT 1
City Council AGENDA ITEM NO. I10.
DATE: September 15, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8828 amending the City's Conflict of Interest Code to include new designated positions and remove positions that no longer make or participate in governmental decisions, acknowledge the City Council's review of the Conflict of Interest Code, and rescind Resolution No. 8628 (Human Resources/Risk Management Director King) MOTION:
If the City Council determines that staff's recommendation is appropriate, the following motion is provided:
I move to adopt Resolution No. 8828 and acknowledge that this City Council has reviewed its Conflict of Interest Code and finds that the following amendments are necessary: (1) Include new positions that must be designated and (2) Delete positions that no longer make or participate in governmental decisions and rescind Resolution No. 8628.
RECOMMENDATION:
Staff recommends that the City Council approve Resolution No. 8828 amending the Conflict of Interest Code for the City and acknowledge that this City Council has reviewed its Conflict of Interest Code and finds that the following amendments are necessary: (1) Include new positions that must be designated and (2) Delete positions that no longer make or participate in governmental decisions and rescind Resolution No. 8628.
DISCUSSION:
Government Code Section 87306.5 requires the review of every public agency’s Conflict of Interest Code in each even-numbered year and submission to the City Council of a statement regarding that review. Staff has reviewed the City’s Conflict of Interest Code and finds that amendments are necessary. These amendments include revising the Designated Positions to accurately reflect the relevant classifications currently in place as of the City's most recent Salary Resolution No. 8814 effective July 1, 2026, in addition to minor language revisions to reflect the renumbering of the Fair Political Practices Commission (FPPC) regulations referenced within the Conflicts of Interest Code due to recent changes made by the FPPC.
ALTERNATIVES:
N/A
STRATEGIC PLAN:
N/A
SUBMITTED BY:
Gina King, Human Resources/Risk Management Director
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Danielle Garcia, Assistant City Manager
Kurt Wilson, Assistant City Manager
James Garland, Finance Director
PREPARED BY:
Jenna Yorck, HR Manager
FISCAL IMPACT
Fiscal Year: N/A
Revenue Generating: No
Amount: N/A
Budgeted Y/N: N/A
Account No.: N/A
Additional Appropriation Required: No
Discussion: There is no fiscal impact with this item.
Attachments
1 I:\cmo\Resolutions\Resolution No. 8828 Conflict of Interest.bm.09.04.2026.docx RESOLUTION NO. 8828
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
AMENDING ITS CONFLICT OF INTEREST CODE PURSUANT TO THE
POLITICAL REFORM ACT OF 1974, AND RESCINDING RESOLUTION NO. 8628
WHEREAS, the Legislature of the State of California enacted the Political Reform Act of 1974, Government Code section 81000 et seq. (the “Act”), which contains provisions relating to conflicts of interest which potentially affect all officers, employees, and consultants of the City of Redlands (the “City”), and requires all public agencies to adopt and promulgate a Conflict of Interest Code; and
WHEREAS, the City adopted a Conflict of Interest Code pursuant to the Political Reform Act of 1974 by Resolution No. 3290 on October 5, 1976; and WHEREAS, the City has amended its Conflict of Interest Code periodically as mandated by law and as deemed necessary by the City Council of the City (this “City Council”); and WHEREAS, this City Council last amended its Conflict of Interest Code by Resolution No. 8628 on September 17, 2024; and
WHEREAS, this City Council wishes to update its Conflict of Interest Code to identify the current designated City employees and consultants that are subject to the Conflict of Interest Code; and
NOW, THEREFORE, be it resolved by the City Council of the City of Redlands that the Conflict of Interest Code as set forth in Resolution No. 8628 is hereby rescinded in its entirety and replaced with the Conflict of Interest Code, attached as Exhibit “1,” which is hereby adopted for the City of Redlands.
ADOPTED AND APPROVED this 15th day of September, 2026.
Mario Saucedo, Mayor
ATTEST:
Jeanne Donaldson, City Clerk
3 I:\cmo\Resolutions\Resolution No. 8828 Conflict of Interest.bm.09.04.2026.docx I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing Resolution No. 8828 was duly adopted by the City Council at a regular meeting thereof, held on the 15th day of September, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Jeanne Donaldson, City Clerk
1 EXHIBIT “1”
CITY OF REDLANDS
CONFLICT OF INTEREST CODE
Adopted: October 5, 1976
Last Amended: September 15, 2026
2 TABLE OF CONTENTS
A. Purpose/Incorporation by Reference
1. Statement of Purpose .........................................................................................3
2. Incorporation by Reference ...............................................................................3 B. Definition of Terms..................................................................................................3 C. Disclosure Statements
1. Designated Employees ......................................................................................4
2. Disclosure Requirements...................................................................................4
3. Statements of Economic Interests: Time of Filing Statements; Contents Thereof ...............................................................................................4
4. Statement for Persons who Resign 30 Days after Appointment........................4
5. Place of Filing Statements.................................................................................5
6. Forms for Statements.........................................................................................5 D. Manner of Reporting ................................................................................................5 E Disqualification ........................................................................................................5 F. Opinions of the Commission and Counsel
1. Request for Opinion and Reliance.....................................................................5
2. Evidence of Good Faith.....................................................................................5 G. Legislative or Judicial Amendments........................................................................6 H. Force and Effect of Code..........................................................................................6 Exhibit “A” - Designated Positions......................................................................................7 Exhibit “B” - Disclosure Categories ..................................................................................11
ADDENDUM
Reference Definitions.............................................................................................12 3 CONFLICT OF INTEREST CODE
OF THE
CITY OF REDLANDS
A. Purpose/Incorporation by Reference.
1. Statement of Purpose. It is the purpose of this Code to provide for the disclosure of designated employee assets and income which may be materially affected by such employees’ official actions, and, in appropriate circumstances, to provide that designated employees should be disqualified from acting in order that conflicts of interest may be avoided. Nothing contained herein is intended to modify or abridge the provisions of the Political Reform Act of 1974 (Government Code section 81000, et seq.) (the “Act”).
2. Incorporation by Reference. The Act requires state and local government agencies to adopt and promulgate conflict of interest codes. The Fair Political Practices Commission has adopted regulations (2 Cal. Code of Regs., section 18730, et seq.) which contain the terms of a standard conflict of interest code, and which can be incorporated by reference in an agency’s code.
After public notice and hearing, the agency’s conflict of interest code may be amended by the Fair Political Practices Commission to conform to amendments in the Political Reform Act. Therefore, the provisions of 2 California Code of Regulations section 18730, et seq., and any amendments to them duly adopted by the Fair Political Practices Commission, are hereby incorporated by reference. These regulations, and the attached Appendix designating officials and employees and establishing disclosure categories, shall constitute the Conflict of Interest Code of the City of Redlands (“City”).
3. Public Availability. Designated employees shall file their statements with the City, which will then make the statements available for public inspection and reproduction (Government Code section 81008). Statements for designated employees will be retained by the City.
B. Definition of Terms. This Conflict of Interest Code contains a number of key terms, such as "designated employee," "interests in real property within the jurisdiction," "investments in business entities," "income," and decisions "made" or "participated in" by a designated employee, which are defined in the Act and the regulations of the Fair Political Practices Commission (2 Cal.
Code of Regs., section 18200, et seq.). These definitions and regulations, and any amendments to the Act or regulations, are incorporated by reference into this Conflict of Interest Code. Summaries of certain definitions are contained in the attached Addendum, which is provided for convenience of reference only, and are not a part of this Conflict of Interest Code. The definitions of key terms contained in the Act or the regulations are amended and changed from time to time. The summaries of definitions contained in the Addendum will be updated accordingly on a periodic basis. 4 C. Disclosure Statements.
1. Designated Employees. The persons holding positions listed in Exhibit "A" of the Appendix of this Conflict of Interest Code are "designated employees." It has been determined that these officers and employees make or participate in the making of decisions which may foreseeably have a material effect on financial interests.
2. Disclosure Requirements. Each designated employee shall file an annual statement disclosing interests in real property within the City’s jurisdiction, investments in business entities, business positions held or received during the previous calendar year, and income or sources of income which might foreseeably be affected materially by the operations of the City. The City has determined that it is foreseeable that the types of investments, interests in real property, business positions held or received during the previous calendar year, and income, and sources of income listed in Exhibit "B" of the Appendix may be affected materially by decisions made or participated in by the designated employee by virtue of his or her position, and are reportable if held by the designated employee.
3. Statements of Economic Interests: Time of Filing Statements; Contents Thereof. (a) Initial Statements. All designated employees employed on the effective date of this Conflict of Interest Code, as originally adopted, promulgated and approved by the City Council, shall file statements within thirty (30) days after the effective date of this Conflict of Interest Code.
Thereafter, each person already in a position when it is designated by an amendment to this Conflict of Interest Code shall file an initial statement within thirty (30) days after the effective date of the amendment. Initial statements shall disclose any reportable investments, interests in real property, income and business positions held or received during the twelve (12) months prior to the effective date of this Conflict of Interest Code. (b) Assuming Office Statements. All new designated employees who are appointed, promoted or transferred to a designated position after the effective date of this Conflict of Interest Code shall file statements within thirty (30) days after assuming the designated position, disclosing any reportable income, investments, interests in real property and business positions held or received during the twelve (12) months prior to the date of assuming office. (c) Annual Statements. Annual statements shall be filed by all designated employees on or before April 1 of each year, disclosing any reportable investments, interests in real property, income and business positions held or received in the period since the closing date of the employee's previously filed statement and December 31.
(d) Leaving Office Statements. Every designated employee who leaves office and does not assume another designated position for the City shall file a statement within thirty (30) days after leaving office disclosing any reportable investments, interests in real property, income and 5 business positions held or received during the period since the last previous statement was filed. (e) Candidates' Statements. Candidates for election to City positions shall file a statement no later than the final date for filing Declarations of Candidacy, disclosing reportable investments and interests in real property held on the final date for filing Declarations of Candidacy. This subsection shall not apply to candidates who filed statements with the City within the previous twelve (12) months under subsections (a), (b) or (c) of this Section.
4. Statement for Persons who Resign 30 Days after Appointment. Persons who resign within thirty (30) days of initial appointment are not deemed to have assumed office or left office provided they did not make or participate in the making of, or use their position to influence any decision and did not receive or become entitled to receive any form of payment as a result of their appointment. Such persons shall not file either an assuming or leaving office statement.
5. Place of Filing Statements. All designated employees required to submit a statement of economic interests shall file the original with the City Clerk. The City Clerk shall make and retain a copy of all statements filed by members of and candidates for the City Council of the City of Redlands, the City Manager and City officials who manage public investments, and the City Attorney, and forward the original of each such statement to the Fair Political Practices Commission (“FPPC”). The City Clerk shall retain the originals of the statements of all other designated employees.
6. Forms for Statements. Forms for filing disclosure statements will be made available by the City Clerk, and will adhere to the forms prescribed by the FPPC.
D. Manner of Reporting. The designated employee shall report all economic interests as required under California Code of Regulations section 18730.
E. Disqualification. Designated employees must disqualify themselves asrequired pursuant to California Code of Regulations section 18730 (section 9).
F. Opinions of the Commission and Counsel.
1. Request for Opinion and Reliance. Any designated employee who is unsure of any duty, right, or privilege of participation in any matter under this Code or under the provisions of the Act may request a formal opinion or letter of advice from the FPPC, or an opinion from the City Attorney, provided that nothing in this Conflict of Interest Code requires the City Attorney to issue any formal or informal opinion.
2. Evidence of Good Faith. If an opinion or a letter of advice is rendered by the FPPC stating in full the facts and law upon which the opinion is based, compliance therewith by the designated employee is evidence of good faith in any criminal proceeding and is a presumption affecting the burden of proof of any civil proceeding brought under the Act or this Conflict of Interest Code. The designated employee's good faith compliance with such opinion shall also constitute a complete defense to any disciplinary action brought by the authority under section 91000 et seq. of the Act or this Conflict of Interest Code. 6 G. Legislative or Judicial Amendments. All amendments or changes to the provisions of the Act, occurring as the result of legislative amendment or judicial decision, shall automatically and immediately be incorporated into this Conflict of Interest Code and this Conflict of Interest Code shall, without further action, thereupon be deemed amended and changed to reflect such legislative or judicial amendment or decision.
H. Force and Effect of Code. This Conflict of Interest Code has the force and effect of law.
Designated employees violating any provision of this Conflict of Interest Code are subject to the administrative, criminal and civil sanctions provided by the Act. 7 EXHIBIT “A”
DESIGNATED POSITIONS
The Mayor, Members of the City Council, the City Manager, and other City officials who manage public investments, and the City Attorney, are included in and governed by this Conflict of Interest Code only with respect to its disqualification provisions. For purpose of disclosure, the Mayor, members of the City Council, Planning Commissioners, the City Manager, City Attorney, City Treasurer, and the City officials who make public investments are governed by the statutory conflicts of interest provisions of Article 2 of Chapter 7 of the Political Reform Act of 1974 (Government Code section 87200, et seq.).
DESIGNATED EMPLOYEE’S TITLE OR
FUNCTION
DISCLOSURE CATEGORIES
ASSIGNED
CITY CLERK’S OFFICE
City Clerk All Disclosure Categories (1-7)
Assistant City Clerk All Disclosure Categories (1-7)
CITY MANAGER’S OFFICE
City Manager All Disclosure Categories (1-7)
Assistant City Manager All Disclosure Categories (1-7)
City Attorney All Disclosure Categories (1-7)
Homeless Solutions Manager All Disclosure Categories (1-7) Grants Coordinator Disclosure Categories (1,3,5,7)
Management Analyst All Disclosure Categories (1-7)
Administrative Analyst Disclosure Categories (1,3,5,7)
Public Information Officer All Disclosure Categories (1-7)
DEVELOPMENT SERVICES
Development Services Director All Disclosure Categories (1-7) Management Analyst All Disclosure Categories (1-7)
One Stop Permit Center Manager All Disclosure Categories (1-7) Asst/Assoc/Civil/Sr. Civil Engineer Disclosure Categories (1,3,5-7) Chief Building Official All Disclosure Categories (1-7) Sr. Plans Examiner Disclosure Categories (1,3,5-7)
Economic Development Coordinator All Disclosure Categories (1-7) City Planner All Disclosure Categories (1-7)
Principal Planner Disclosure Categories (1,3,5-7)
Senior Planner Disclosure Categories (1,3,5-7)
FIRE
Fire Chief All Disclosure Categories (1-7)
Fire Marshal All Disclosure Categories (1-7)
Deputy Fire Chief All Disclosure Categories (1-7)
Deputy Fire Marshal All Disclosure Categories (1-7)
Battalion Chief Disclosure Categories (1-3, 5-7)
EMS Coordinator Disclosure Categories (1,3,5-7)
Management Analyst All Disclosure Categories (1-7)
Emergency Operations Specialist Disclosure Categories (1,3,5-7) 8 HUMAN RESOURCES/RISK
Director, HR/Risk Management All Disclosure Categories (1-7) Assistant Director, HR/Risk Management All Disclosure Categories (1-7) HR/Risk Manager All Disclosure Categories (1-7)
LIBRARY
Library Director All Disclosure Categories (1-7)
Archivist Curator All Disclosure Categories (1-7)
Principal Librarian Disclosure Categories (1,3,5-7)
Systems Administrator Disclosure Categories (1,3,5-7)
Management Analyst All Disclosure Categories (1-7)
Senior Librarian Disclosure Categories (1,3,5-7)
Special Collections Manager Disclosure Categories (1,3,5-7) Adult Literacy Coordinator Disclosure Categories (1,3,5-7) Technical Services Coordinator Disclosure Categories (1,3,5-7)
FINANCE
Director, Finance All Disclosure Categories (1-7)
Procurement Manager All Disclosure Categories (1-7)
Management Analyst All Disclosure Categories (1-7)
Assistant Finance Director All Disclosure Categories (1-7) Finance Manager All Disclosure Categories (1-7)
Principal Accountant All Disclosure Categories (1-7)
Senior Accountant Disclosure Categories (1,3,5-7)
Budget Analyst All Disclosure Categories (1-7)
Accountant Disclosure Categories (1,3,5-7)
Revenue Manager All Disclosure Categories (1-7)
Administrative Analyst All Disclosure Categories (1-7)
Utilities Customer Service Supervisor All Disclosure Categories (1-7) Payroll Coordinator All Disclosure Categories (1-7)
INNOVATION & TECHNOLOGY/GIS
Information Technology Manager All Disclosure Categories (1-7) Network Engineer Disclosure Categories (1,3,5-7)
GIS Supervisor All Disclosure Categories (1-7)
IT Systems Supervisor All Disclosure Categories (1-7)
Database Administrator Disclosure Categories (1,3,5-7)
IT Security Analyst Disclosure Categories (1,3,5-7)
IT Applications Analyst Disclosure Categories (1,3,5-7) System Administrator Disclosure Categories (1,3,5-7)
GIS Analyst Disclosure Categories (1,3,5-7)
Network Specialist Disclosure Categories (1,3,5-7)
MUNICIPAL UTILITIES & ENGINEERING
Director of Municipal Utilities and Public Works
Engineering/City Engineer
All Disclosure Categories (1-7)
City Engineer All Disclosure Categories (1-7)
Asst/Assoc/Civil/Sr. Civil Engineer Disclosure Categories (1,3,5-7) Water Utility Manager All Disclosure Categories (1-7)
Laboratory Manager All Disclosure Categories (1-7)
Water Production/Maintenance Superintendent All Disclosure Categories (1-7) 9 Water Distribution Superintendent All Disclosure Categories (1-7) Water Production Operations Supervisor All Disclosure Categories (1-7) Water Production Maintenance Supervisor All Disclosure Categories (1-7) Water Distribution Supervisor All Disclosure Categories (1-7) Wastewater Utility Manager All Disclosure Categories (1-7) Wastewater Operations Supervisor All Disclosure Categories (1-7) Wastewater Facilities Maintenance Supervisor All Disclosure Categories (1-7) Wastewater Collection System Supervisor All Disclosure Categories (1-7) POLICE
Chief of Police All Disclosure Categories (1-7)
Deputy Police Chief All Disclosure Categories (1-7)
Police Commander All Disclosure Categories (1-7)
Police Civilian Commander All Disclosure Categories (1-7) Management Analyst All Disclosure Categories (1-7)
Police Operations Coordinator Disclosure Categories (1,3,5-7) Records Manager All Disclosure Categories (1-7)
Records Supervisor All Disclosure Categories (1-7)
Support Services Supervisor All Disclosure Categories (1-7)
FACILITIES AND COMMUNITY SERVICES
Director, FCS All Disclosure Categories (1-7)
Sr. Manager, FCS All Disclosure Categories (1-7)
Manager, FCS All Disclosure Categories (1-7)
Management Analyst All Disclosure Categories (1-7)
Field Services Superintendent All Disclosure Categories (1-7) Field Services Project Supervisor All Disclosure Categories (1-7) Administrative Analyst Disclosure Categories (1,3,5-7)
Airport Supervisor All Disclosure Categories (1-7)
Solid Waste Manager All Disclosure Categories (1-7)
Solid Waste Supervisor All Disclosure Categories (1-7)
Solid Waste Route Coordinator Disclosure Categories (1,3,5-7) Recycling Coordinator Disclosure Categories (1,3,5-7)
Fleet Services Supervisor Disclosure Categories (1,3,5-7) Cemetery Manager All Disclosure Categories (1-7)
Animal Control Supervisor All Disclosure Categories (1-7) Recreation Supervisor All Disclosure Categories (1-7)
COMMISSIONS
Historic and Scenic Preservation Commissioners Disclosure Categories (1,2,3,7) Library Board of Trustees All Disclosure Categories (1-7) Consultants *
* Consultants, who provide services under contract to fill one of the above-referenced designated positions, shall be included in the list of designated employees and shall disclose pursuant to the broadest disclosure category in this Code subject to the following limitation: The City Manager may determine in writing that a particular consultant, although a "designated position," is hired to perform a range of duties that are limited in scope and thus is not required to fully comply with the disclosure requirements described in this section. Such written determination shall include a 10 description of the consultant's duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code. 11 EXHIBIT "B"
DISCLOSURE CATEGORIES
The disclosure categories listed below identify the types of investments, business entities, sources of income, or real property, which the designated employee must disclose for each disclosure category to which he or she is assigned.
Category 1: All investments and business positions in, and sources of income from, business entities that do business or own real property within the jurisdiction of the City, plan to do business or own real property within the jurisdiction of the City within the next year, or have done business or owned real property within the jurisdiction of the City within the past two (2) years.
Category 2: All interests in real property which is located in whole or in part within, or not more than two (2) miles outside, the jurisdiction of the City.
Category 3: All investments and business positions in, and sources of income from, business entities that are engaged in land development, construction, or the acquisition or sale of real property within the jurisdiction of the City, plan to engage in such activities within the jurisdiction of the City within the next year, or have engaged in such activities within the jurisdiction of the City within the past two (2) years.
Category 4: All investments and business positions in, and sources of income from, business entities that are banking, savings and loan, or other financial institutions.
Category 5: All investments and business positions in, and sources of income from, business entities that provide services, supplies, materials, machinery, vehicles or equipment of a type purchased or leased by the City.
Category 6: All investments and business positions in, and sources of income from, business entities that provide services, supplies, materials, machinery, vehicles or equipment of a type purchased or leased by the Designated Employee’s Department.
Category 7: All investments and business positions in, and sources of income from, business entities subject to the regulatory, permit, or licensing authority of the Designated Employee’s Department, will be subject to such authority within the next year, or have been subject to such authority within the past two (2) years. 12 ADDENDUM
REFERENCE DEFINITIONS
FOR THE
CONFLICT OF INTEREST CODE
OF THE
THE CITY OF REDLANDS
13 TABLE OF CONTENTS
DEFINITIONS
1. “Public Official”....................................................................................Addendum 12
2. “Member” .............................................................................................Addendum 12
3. “Consultant”..........................................................................................Addendum 12
4. “Designated Employee”........................................................................Addendum 12
5. “Making Governmental Decisions”......................................................Addendum 13
6. “Participating in the Making of Governmental Decisions” ..................Addendum 13
7. “Financial Interest” ...............................................................................Addendum 14
8. “Material Financial Effect”...................................................................Addendum 15
9. “Business Entity” ..................................................................................Addendum 15
10. “City” ....................................................................................................Addendum 15
11. “Act” .....................................................................................................Addendum 15 14 DEFINITIONS
1. "Public Official" means every member, officer, employee or consultant of a state or local government agency, but does not include judges and court commissioners in the Judicial branch of government. "Public official" also does not include members of the Board of Governors and designated employees of the State Bar of California, members of the Judicial Council and members of the Commission on Judicial Performance, provided that they are subject to the provisions of Article 2.5 (commencing with section 6035) of Chapter 4 of Division 3 of the Business and Professions Code as provided in section 6038 of that Article. Government Code section 82048.
2. "Member" shall include, but not be limited to, salaried or unsalaried members of committees, boards or commissions with decision making authority.
A. A committee, board or commission possesses decision making authority whenever:
i. It may make a final governmental decision, or
ii. It may compel a governmental decision; or it may prevent a governmental decision either by reason of an exclusive power to initiate the decision or by reason of a veto that may not be overridden; or
iii. It makes substantive recommendations that are, and over an extended period of time have been, regularly approved without significant amendment or modification by a public official or the City Council. 2 CCR section 18700.
B. A committee, board, or commission does not possess decision making authority of it is formed for the sole purpose of researching a topic and preparing a report of recommendation for submission to another governmental body that has final decision-making authority.
3. "Consultant" means an individual who, pursuant to a contract with a state or local government agency:
A. Makes a governmental decision whether to:
i. Approve a rate, rule or regulation;
ii. Adopt or enforce a law;
iii. Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; 15 iv. Authorize the agency to enter into, modify, or renew a contract provided it is the type of contract that requires agency approval;
v. Grant agency approval to a contract that requires agency approval and to which the agency is a party, or to the specifications for such a contract; vi. Grant agency approval to a plan, design, report, study, or similar item; vii. Adopt, or grant agency approval of, policies, standards, or guidelines for the agency, or for any subdivision thereof; or
B. Serves in a staff capacity with the agency and in that capacity participates in making a governmental decision as defined in Regulation section 18704 or performs the same or substantially all the same duties for the agency that would otherwise be performed by an individual holding a position specified in the agency’s Conflict of Interest Code under Government Code section 87302. 2 CCR section 18700.3.
4. "Designated Employee" means any official of the Agency whose position is so designated in the Appendix of the Agency's Conflict of Interest Code. The Appendix sets forth those positions which entail the making or participation in the making of decisions which may foreseeably have a material financial effect on any financial interest, but does not include any unsalaried member of any board or commission which serves a solely advisory function.
Government Code section 82019.
5. "Making a Governmental Decision." A public official “makes a governmental decision,” except as provided in 2 California Code of Regulations section 18704, when the official, acting within the authority of his or her office or position:
(a) Votes on a matter;
(b) Appoints a person;
(c) Obligates or commits his or her agency to any course of action; (d) Enters into any contractual agreement on behalf of his or her agency; (e) Determines not to act, within the meaning of subdivisions 1, 2, 3, 4, above, unless such determination is made because of his or her financial interest. When the determination not to act occurs because of the official’s financial interest, the official’s determination may be accompanied by an oral or written disclosure of the financial interest. 2 CCR section 18707
6. "Participating in the Making of Governmental Decisions": A public official “participates in making a governmental decision,” except as provided in Title 2, Code of Regulations section 18704, when, acting within the authority of his or her position, the official:
16 (a) Negotiates, without significant substantive review, with a governmental entity or private person regarding a governmental decision referenced in Title 2, California Code of Regulations section 18700(c)(4); or
(b) Advises or makes recommendations to the decision maker either directly or without significant intervening substantive review, by:
(1) Conducting research or making any investigation which requires the exercise of judgment on the part of the official and the purpose of which is to influence a governmental decision referenced in Title 2, California Code of Regulations section 18704; or (2) Preparing or presenting any report, analysis, or opinion, orally, or in writing, which requires the exercise of judgment on the part of the official and the purpose of which is to influence a governmental decision referenced in Title 2, California Code of Regulations section 18700(c)(4); 2 CCR section 18704
7. "Financial Interest": A public official has a financial interest in a decision within the meaning of Government Code section 87100 if it is reasonably foreseeable that the decision will have a material financial effect, distinguishable from its effect on the public generally, on the official, a member of his or her immediate family, or on any of the following:
(a) Any business entity in which the public official has a direct or indirect investment worth two thousand dollars ($2,000) or more.
(b) Any real property in which the public official has a direct or indirect interest worth two thousand dollars ($2,000) or more.
(c) Any source of income, except gifts or loans by a commercial lending institution made in the regular course of business on terms available to the public without regard to official status, aggregating five hundred dollars ($500) or more in value provided or promised to, received by, the public official within 12 months prior to the time when the decision is made. (d) Any business entity in which the public official is a director, officer, partner, trustee, employee, or holds any position of management.
(e) Any donor of, or any intermediary or agent for a donor of, a gift or gifts aggregating two hundred fifty dollars ($250) or more in value provided to, received by, or promised to the public official within 12 months prior to the time when the decision is made. The amount of the value of gifts specified by this subsection shall be adjusted biennially by the commission to equal the same amount determined by the commission pursuant to subdivision (f) of Government Code section 89503.
For purposes of this section, indirect investment or interest means any investment or interest owned by the spouse or dependent child of a public official, by an agent on behalf of a public official, or by a business entity or trust in which the official, the official's agents, spouse, and dependent children own directly, indirectly, or beneficially a 10-percent interest or greater.
Government Code § 87103; 2 CCR section 18700(c)(6).
17 8. "Material Financial Effect" means the financial effect of a governmental decision on a financial interest of a public official is material if, at the time the official makes or participates in making the decision, the decision will have a significant effect on the official or a member of the official's immediate family, or on the source of income, the source of gifts, the business entity, or the real property, which is an economic interest of the official. In determining whether it is reasonably foreseeable that the effects of a governmental decision will be significant, consideration should be given to the factors defined in Title 2 CCR sections 18702, 18702.1, 18702.2, 18702.3, 18702.4 and 18702.5. 2 CCR section 18702.
9. "Business Entity" means any organization or enterprise operated for profit, including but not limited to a proprietorship, partnership, firm, business trust, joint venture, syndicate, corporation or association. Government Code section 82005.
10. "Act" means the Political Reform Act of 1974, Government Code section 81000, et seq.
RESOLUTION NO. 8628
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
AMENDING ITS CONFLICT OF INTEREST CODE PURSUANT TO THE
POLITICAL REFORM ACT OF 1974, AND RESCINDING RESOLUTION NO. 8372
WHEREAS, the Legislature ofthe State of California enacted the Political Reform Act of 1974, Government Code section 81000 et seq. ( the " Act"), which contains provisions relating to conflicts of interest which potentially affect all officers, employees, and consultants of the City of Redlands ( the " City"), and requires all public agencies to adopt and promulgate a Conflict of Interest Code; and
WHEREAS, the City adopted a Conflict ofInterest Code pursuant to the Political Reform Act of 1974 by Resolution No. 3290 on October 5, 1976; and WHEREAS, the City has amended its Conflict of Interest Code periodically as mandated by law and as deemed necessary by the City Council of the City ( this " City Council"); and WHEREAS, this City Council last amended its Conflict of Interest Code by Resolution No. 8372 on September 20, 2022; and
WHEREAS, this City Council wishes to update its Conflict of Interest Code to identify the current designated City employees and consultants that are subject to the Conflict ofInterest Code; and
NOW, THEREFORE, be it resolved by the City Council of the City of Redlands that the Conflict of Interest Code as set forth in Resolution No. 8372 is hereby rescinded in its entirety and replaced with the Conflict of Interest Code, attached as Exhibit " 1," which is hereby adopted for the City of Redlands.
ADOPTED AND APPROVED this 17th day of SeptgRor, 2024.
Tejeda, Mayor
ATTEST:
lele Donaldson, City Clerk
1 I:1ResolutionslRes 8600- 8699\ 8628 Amending Conflict of Interest Code. docx- ms I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing Resolution No. 8628 was duly adopted by the City Council at a regular meeting thereof, held on the 17'1' day of September, 2024.
AYES: Councilmembers Barich, Davis, Guzman -Lowery, Saucedo; Mayor Tejeda NOES:
ABSENT:
ABSTAIN:
J e Donaldson, City Clerk
2 I: aesolutionslRes 8600- 8699\ 8628 Amending Conflict of Interest Code. doex- ms EXHIBIT " 1"
CITY OF REDLANDS
CONFLICT OF INTEREST CODE
Adopted: October 5, 1976
Last Amended: September 17, 2024
w
L
F
TABLE OF CONTENTS
Purpose/ Incorporation by Reference
1. Statement ofPurpose........................................................................................ 3
2. Incorporation by Reference.............................................................................. 3 Definitionof Terms................................................................................................. 3 Disclosure Statements
1. Designated Employees..............................................................
2. Disclosure Requirements...........................................................
3. Statements of Economic Interests: Time of Filing Statements; ContentsThereof.......................................................................
4. Statement for Persons who Resign 30 Days after Appointment
5. Place of Filing Statements..........................................................
6. Forms for Statements..................................................................
Manner of Reporting.........................................................................
Disoualification................................................................................
Opinions ofthe Commission and Counsel
4 4
4 4
5 5
5 5
1. Request for Opinion and Reliance................................................................... 5
2. Evidence of Good Faith.................................................................................... 5 G. Legislative or Judicial Amendments....................................................................... 6 H. Force and Effect of Code........................................................................................ 6 Exhibit " A"- Designated Positions ...........
Exhibit `B" - Disclosure Categories..........
ADDENDUM
Reference Definitions...............................................................
N
7 11
12 CONFLICT OF INTEREST CODE
OF THE
CITY OF REDLANDS
A. Pumose/Incorporation by Reference.
1. Statement of Purpose. It is the purpose of this Code to provide for the disclosure of designated employee assets and income which may be materially affected by such employees' official actions, and, in appropriate circumstances, to provide that designated employees should be disqualified from acting in order that conflicts of interest may be avoided. Nothing contained herein is intended to modify or abridge the provisions of the Political Reform Act of 1974 Government Code section 81000, et seq.) ( the " Act").
2. Incorporation by Reference. The Act requires state and local government agencies to adopt and promulgate conflict of interest codes. The Fair Political Practices Commission has adopted regulations ( 2 Cal. Code of Regs., section 18730, et seq.) which contain the terms of a standard conflict of interest code, and which can be incorporated by reference in an agency' s code.
After public notice and hearing, the agency' s conflict of interest code may be amended by the Fair Political Practices Commission to conform to amendments in the Political Reform Act. Therefore, the provisions of 2 California Code of Regulations section 18730, et seq., and any amendments to them duly adopted by the Fair Political Practices Commission, are hereby incorporated by reference. These regulations, and the attached Appendix designating officials and employees and establishing disclosure categories, shall constitute the Conflict of Interest Code of the City of Redlands (" City").
3. Public Availability. Designated employees shall file their statements with the City, which will then snake the statements available for public inspection and reproduction ( Government Code section 81008). Statements for designated employees will be retained by the City.
B. Definition of Terms. This Conflict of Interest Code contains a number of key terms, such as " designated employee," " interests in real property within the jurisdiction," " investments in business entities," " income," and decisions " made" or " participated in" by a designated employee, which are defined in the Act and the regulations ofthe Fair Political Practices Commission (2 Cal.
Code of Regs., section 18200, et seq.). These definitions and regulations, and any amendments to the Act or regulations, are incorporated by reference into this Conflict of Interest Code. Summaries of certain definitions are contained in the attached Addendum, which is provided for convenience of reference only, and are not a part of this Conflict of Interest Code. The definitions of key terns contained in the Act or the regulations are amended and changed from time to time. The summaries of definitions contained in the Addendum will be updated accordingly on a periodic basis.
C. Disclosure Statements.
1. Designated Employees. The persons holding positions listed in Exhibit " A" of the Appendix ofthis Conflict of Interest Code are " designated employees." It has been determined that these officers and employees make or participate in the making of decisions which may foreseeably have a material effect on financial interests.
2. Disclosure Requirements. Each designated employee shall file an annual statement disclosing interests in real property within the City' s jurisdiction, investments in business entities, business positions held or received during the previous calendar year, and income or sources of income which might foreseeably be affected materially by the operations of the City. The City has determined that it is foreseeable that the types of investments, interests in real property, business positions held or received during the previous calendar year, and income, and sources of income listed in Exhibit "B" of the Appendix may be affected materially by decisions made or participated in by the designated employee by virtue of his or her position, and are reportable if held by the designated employee.
3. Statements of Economic Interests: Time of Filing Statements; Contents Thereof. a) Initial Statements. All designated employees employed on the effective date ofthis Conflict of Interest Code, as originally adopted, promulgated and approved by the City Council, shall file statements within thirty (30) days after the effective date of this Conflict of Interest Code.
Thereafter; each person already in a position when it is designated by an amendment to this Conflict of Interest Code shall file an initial statement within thirty ( 30) days after the effective date of the amendment. Initial statements shall disclose any reportable investments, interests in real property, income and business positions held or received during the twelve ( 12) months prior to the effective date of this Conflict of Interest Code. b) Assuming Office Statements. All new designated employees who are appointed, promoted or transferred to a designated position after the effective date ofthis Conflict of Interest Code shall file statements within thirty ( 30) days after assuming the designated position, disclosing any reportable income, investments, interests in real property and business positions held or received during the twelve ( 12) months prior to the date of assuming office. c) Annual Statements. Annual statements shall be filed by all designated employees on or before April 1 of each year, disclosing any reportable investments, interests in real property, income and business positions held or received in the period since the closing date of the employee' s previously filed statement and December 31. d) Leaving Office Statements. Every designated employee who leaves office and does not assume another designated position for the City shall file a statement within thirty ( 30) days after leaving office disclosing any reportable investments, interests in real property, income and business positions held or received during the period since the last previous statement was filed.
e) Candidates' Statements. Candidates for election to City positions shall file a statement no later than the final date for filing Declarations of Candidacy, disclosing reportable investments and interests in real property held on the final date for filing Declarations of Candidacy. This subsection shall not apply to candidates who filed statements with the City within the previous twelve ( 12) months under subsections ( a), ( b) or ( c) of this Section.
4. Statement for Persons who Resign 30 Days after Appointment. Persons who resign within thirty (30) days of initial appointment are not deemed to have assumed office or left office provided they did not make or participate in the making of, or use their position to influence any decision and did not receive or become entitled to receive any form ofpayment as a result oftheir appointment. Such persons shall not file either an assuming or leaving office statement.
5. Place of Filing Statements. All designated employees required to submit a statement of economic interests shall file the original with the City Clerk. The City Clerk shall make and retain a copy of all statements filed by members of and candidates for the City Council of the City of Redlands, the City Manager and City officials who manage public investments, and the City Attorney, and forward the original of each such statement to the Fair Political Practices Commission (" FPPC"). The City Clerk shall retain the originals of the statements of all other designated employees.
6. Forms for Statements. Forms for filing disclosure statements will be made available by the City Clerk, and will adhere to the forms prescribed by the FPPC.
D. Manner of Reporting. The designated employee shall report all economic interests as required under California Code of Regulations section 18730.
E. Disqualification. Designated employees must disqualify themselves as required pursuant to California Code of Regulations section 18730 ( section 9).
F. Opinions of the Commission and Counsel.
1. Request for Opinion and Reliance. Any designated employee who is unsure of any duty, right, or privilege of participation in any matter under this Code or under the provisions of the Act may request a formal opinion or letter of advice from the FPPC, or an opinion from the City Attorney, provided that nothing in this Conflict of Interest Code requires the City Attorney to issue any formal or informal opinion.
2. Evidence of Good Faith. If an opinion or a letter of advice is rendered by the FPPC stating in full the facts and law upon which the opinion is based, compliance therewith by the designated employee is evidence of good faith in any criminal proceeding and is a presumption affecting the burden of proof of any civil proceeding brought under the Act or this Conflict of Interest Code. The designated employee' s good faith compliance with such opinion shall also 5 constitute a complete defense to any disciplinary action brought by the authority under section 91000 et seq. of the Act or this Conflict of Interest Code.
G. Legislative or Judicial Amendments. All amendments or changes to the provisions of the Act, occurring as the result of legislative amendment or judicial decision, shall automatically and immediately be incorporated into this Conflict of Interest Code and this Conflict of Interest Code shall, without further action, thereupon be deemed amended and changed to reflect such legislative or judicial amendment or decision.
H. Force and Effect of Code. This Conflict of Interest Code has the force and effect of law.
Designated employees violating any provision of this Conflict of Interest Code are subject to the administrative, criminal and civil sanctions provided by the Act.
M
EXHIBIT " A"
DESIGNATED POSITIONS
The Mayor, Members of the City Council,, the City Manager, and other City officials who manage public investments, and the City Attorney, are included in and governed by this Conflict of Interest Code only with respect to its disqualification provisions. For purpose of disclosure, the Mayor, members of the City Council, Planning Commissioners, the City Manager, City Attorney, City Treasurer, and the City officials who make public investments are governed by the statutory conflicts of interest provisions of Article 2 of Chapter 7 of the Political Reform Act of 1974 Government Code section 87200, etseq.).
DESIGNATED EMPLOYEE' S TITLE OR
FUNCTION
DISCLOSURE CATEGORIES
ASSIGNED
Cit Clerk All Disclosure Categories ( 1- 7)
M a '` ce Yv va sy S ? SN• 5 3'" Ca " 3' i3 " ; off. Q+ Assistant City Manager All Disclosure Categories ( 1- 7) Project Manager Disclosure Categories ( 1, 3, 5, 7)
Homeless Solutions Manager All Disclosure Categories ( 1- 7) Grants Coordinator Disclosure Categories ( 1, 3, 5, 7)
Management Analyst All Disclosure Categories ( 1- 7)
Administrative Analyst Disclosure Categories ( 1, 3, 5, 7) Public Information Officer All Disclosure Categories ( 1- 7) Multimedia Production Officer Disclosure Categories ( 1, 3, 5, 7) Y OR< I SF RVI Es,_, a>,
t
Development Services Director
a
t
ax s A
All Disclosure Categories ( 1- 7)
Management Analyst All Disclosure Categories ( 1- 7)
Administrative Analyst Disclosure Categories ( 1, 3, 5- 7) One Stop Permit Center Manager All Disclosure Categories ( 1- 7) Asst/Assoc/Civil/Sr. Civil Disclosure Categories ( 1, 3, 5- 7) Chief Building Official All Disclosure Categories,( 177) Sr. Plans Examiner Disclosure Categories ( 1, 3, 5- 7)
Economic Development Coordinator All Disclosure Categories 1 7 City Planner All Disclosure Categories ( 1- 7)
Principal Planner Disclosure Categories ( 1, 3, 5- 7)
Senior Planner Disclosure Categories ( 1, 3, 5- 7)
piais7
Fire Chief All Disclosure Categories ( 1- 7)
Fire Marshal All Disclosure Categories ( 1- 7)
Deputy Fire Chief All Disclosure Categories ( 1- 7)
Deputy Fire Marshal All Disclosure Categories ( 1- 7)
Battalion Chief Disclosure Categories ( 1- 3, 5- 7)
EMS Coordinator Disclosure Categories ( 1, 3, 5- 7)
Management Analyst All Disclosure Categories ( 1- 7)
Emergency Operations Specialist Disclosure Categories ( 1 3 5- 7) 7 HUMAN RESOURCES/ RISI{
Director, HR/Risk Management All Disclosure Categories ( 1- 7) Assistant Director, HR/Risk Management All Disclosure Categories ( 1- 7 HR/ Risk Manager All Disclosure Categories ( 1- 7
HR Analyst Disclosure Categories ( 1, 3, 5- 7
Risk Management Specialist Disclosure Categories 1, 3, 5- 7) Human Resource Specialist Disclosure Categories ( 1, 3, 5- 7) AS 41 e' ik\ hW
k Y` O Af! f1.. le R.gi i`` Oavc, t , ge4l. N J 4 m `,, tt Lvi may.. % G ... Rewc, .. ....
Libra Director All Disclosure Categories ( 1- 7)
Archivist Curator All Disclosure Categories ( 1- 7
Principal Librarian Disclosure Categories 1, 3, 5- 7)
Systems Administrator Disclosure Categories ( 1, 3, 5- 7) Management Analyst All Disclosure Categories ( 1- 7
Senior Librarian Disclosure Categories 1, 3, 5- 7)
Special Collections Manager Disclosure Categories ( 1, 3, 5- 7 Adult Literacy Coordinator Disclosure Categories ( 1, 3, 5- 7 Technical Services Coordinator Disclosure Categories ( 1, 3, 5- 7) Director, Management Services/ Finance All Disclosure Categories ( 1- 7 IT Manager All Disclosure Categories 1- 7)
Procurement Manager All Disclosure Categories ( 1- 7)
Network Engineer Disclosure Categories ( 1, 3, 5- 7
GIS Supervisor All Disclosure Categories 1- 7)
IT Systems Supervisor All Disclosure Categories ( 1- 7) Database Administrator Disclosure Categories ( 1, 3, 5- 7) IT Security Analyst Disclosure Categories 1, 3, 5- 7)
IT Systems Analyst Disclosure Categories ( 1, 3, 5- 7)
System Administrator Disclosure Categories ( 1, 3, 5- 7 GIS Analyst Disclosure Categories ( 1, 3, 5- 7)
Network Specialist Disclosure Categories ( 1, 3, 5- 7
Assistant Finance Director All Disclosure Categories 1- 7 Finance Manager All Disclosure Categories ( 1- 7)
Principal Accountant All Disclosure Categories 1- 7)
Senior Accountant Disclosure Categories ( 1, 3, 5- 7)
Budget Analyst All Disclosure Categories 1- 7)
Accountant Disclosure Categories ( 1, 315- 7)
Revenue Manager All Disclosure Categories ( 1- 7)
Administrative Analyst All Disclosure Categories ( 1- 7 Utilities Customer Service Supervisor All Disclosure Categories ( 1- 7) Accountant Disclosure Categories ( 1, 3, 5- 7)
Payroll Coordinator All Disclosure Categories ( 1- 7
11LU1YIGIPAL UTII?I :IES & ENGINEERING,
a.... , , ,_. ....... ... ,... v, , ,. 3sr x
w e
ts MRIS , :" -
Director of Municipal Utilities and Public Works
Engineering/ City Engineer
All Disclosure Categories ( 1- 7)
City Engineer All Disclosure Categories 1- 7)
Asst/Assoc/Civil/Sr. Civil Engineer Disclosure Categories ( 1, 3, 5- 7) Water Utility Manager All Disclosure Categories ( 1- 7) Laboratory Manager All Disclosure Categories ( 1- 7)
Water Production/Maintenance Superintendent All Disclosure Categories ( 1- 7) Water Distribution Superintendent All Disclosure Categories ( 1- 7) Water Production Operations Supervisor All Disclosure Categories 1- 7 Water Productions Maintenance Supervisor All Disclosure Categories 1- 7 Water Distribution Supervisor All Disclosure Categories 1- 7) Wastewater Utility Manager All Disclosure Categories 1- 7 Wastewater Operations Supervisor All Disclosure Categories ( 1- 7) Wastewater Collection System Supervisor All Disclosure Categories 1- 7 06- a ` F. . R nvvR ' 3m4m.
Chief of Police All Disclosure Categories ( 1- 7)
Deputy Police Chief All Disclosure Categories ( 1- 7)
Police Commander All Disclosure Categories 1- 7
Police Operations Manager All Disclosure Categories 1- 7 Management Analyst All Disclosure Categories ( 1- 7)
Police Operations Coordinator Disclosure Categories ( 1, 3, 5- 7) Records Supervisor All Disclosure Categories ( 1- 7)
Sup ort Services Supervisor All Disclosure Categories ( 1- 7 A ,) L TXE ' N?! Q1V 1 iiT1 T RVI E m ` '" a , r
Director, FCS All Disclosure Categories 1- 7
Sr. Manager, FCS All Disclosure Categories ( 1- 7
Manager, FCS All Disclosure Categories ( 1- 7)
Management Analyst All Disclosure Categories 1- 7
Field Services Superintendent All Disclosure Categories 1- 7 Field Services Project Supervisor All Disclosure Categories ( 1- 7) Administrative Analyst Disclosure Categories 1, 3, 5- 7) Airport Supervisor All Disclosure Categories ( 1- 7
Solid Waste Manager All Disclosure Categories 1- 7
Solid Waste Supervisor All Disclosure Categories 1- 7)
Solid Waste Route Coordinator Disclosure Categories ( 1, 3, 5- 7) Recycling Coordinator Disclosure Categories 1, 3, 5- 7
Fleet Services Su ervisor Disclosure Categories 1, 3, 5- 7 Cemetery Manager All Disclosure Categories ( 1- 7)
Animal Control Supervisor All Disclosure Categories ( 1- 7 Ryyecrre%atiocn( lSupervi;,sor
All`$Disclosure Categories 1- 7)
y
F lJ1QNO. . N v. 1kS L:.... NAkY`. fie
x
Historic and Scenic Preservation Commissioners Disclosure Categories 1, 2, 3, 7 Libmg Board of Trustees All Disclosure Categories 1- 7) 3 x x r ' - a x u . ` bS Yq `.' t . x • qm k + IDW c o' r F . . `? Consultants
Consultants, who provide services under contract to fill one of the above -referenced designated positions, shall be included in the list of designated employees and shall disclose pursuant to the broadest disclosure category in this Code subject to the following limitation: The City Manager may determine in writing that a particular consultant, although a " designated position," is hired to perform a range of duties that are limited in scope and thus is not required to fully comply with the disclosure requirements described in this section. Such written determination shall include a description of the consultant' s duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager' s determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code. 10 EXHIBIT " B"
DISCLOSURE CATEGORIES
The disclosure categories listed below identify the types of investments, business entities, sources of income, or real property, which the designated employee must disclose for each disclosure category for each disclosure category to which he or she is assigned.
Category 1: All investments and business positions in, and sources of income from, business entities that do business or own real property within the jurisdiction of the City, plan to do business or own real property within the jurisdiction of the City within the next year, or have done business or owned real property within the jurisdiction of the City within the past two ( 2) years.
Category 2: All interests in real property which is located in whole or in part within, or not more than two ( 2) miles outside, the jurisdiction of the City.
Category 3_ All investments and business positions in, and sources of income from, business entities that are engaged in land development, construction, or the acquisition or sale of real property within the jurisdiction of the City, plan to engage in such activities within the jurisdiction of the City within the next year, or have engaged in such activities within the jurisdiction of the City within the past two ( 2) years.
Category 4: All investments and business positions in, and sources of income from, business entities that are banking, savings and loan, or other financial institutions.
Category 5: All investments and business positions in, and sources of income from, business entities that provide services, supplies, materials, machinery, vehicles or equipment of a type purchased or leased by the City.
Category 6: All investments and business positions in, and sources of income from, business entities that provide services, supplies, materials, machinery, vehicles or equipment of a type purchased or leased by the Designated Employee' s Department.
Category 7: All investments and business positions in, and sources of income from, business entities subject to the regulatory, permit, or licensing authority of the Designated Employee' s Department, will be subject to such authority within the next year, or have been subject to such authority within the past two ( 2) years.
ADDENDUM
DEFINITIONS
FOR THE
CONFLICT OF INTEREST CODE
OF THE
THE CITY OF REDLANDS
12 TABLE OF CONTENTS
DEFINITIONS
1. " Public Official"..................................................................
2. " Member"........................................................................... 3 " Consultant".......................................................................
4. " Designated Employee" ................................ I....................
5. " Making Governmental Decisions" ...................................
6. " Participating in the Making of Governmental Decisions"
7. " Financial Interest"............................................................
8. " Material Financial Effect. .................................................
9. ' Business Entity..................................................................
10. " City.................................................................................... it. " Act.................................................................................... 13 Addendum — 12
Addendum — 12
Addendum 12
Addendum 13
Addendum- 13
Addendum 13
Addendum — 14
Addendum 15
Addendum — 15
Addendum — 15
Addendum 15
DEFINITIONS
1. " Public Official" means every member, officer, employee or consultant of a state or local government agency, but does not include judges and court commissioners in the Judicial branch of government. " Public official" also does not include members ofthe Board of Governors and designated employees of the State Bar of California, members of the Judicial Council and members of the Commission on Judicial Performance, provided that they are subject to the provisions of Article 2. 5 ( commencing with section 6035) of Chapter 4 of Division 3 of the Business and Professions Code as provided in section 6038 of that Article. Government Code section 82048.
2. " Member" shall include, but not be limited to, salaried or unsalaried members of committees, boards or commissions with decision making authority.
A. A committee, board or commission possesses decision making authority whenever:
i. It may make a final governmental decision, or
ii. It may compel a governmental decision; or it may prevent a governmental decision either by reason of an exclusive power to initiate the decision or by reason of a veto that may not be overridden; or
iii. It makes substantive recommendations that are, and over an extended period of time have been, regularly approved without significant amendment or modification by a public official or the City Council. 2 CCR section 18700.
B. A committee, board, or commission does not possess decision making authority of it is formed for the sole purpose of researching a topic and preparing a report of recommendation for submission to another governmental body that has final decision -making authority.
3. " Consultant" means an individual who, pursuant to a contract with a state or local government agency:
A. Makes a governmental decision whether to:
i. Approve a rate, rule or regulation;
ii. Adopt or enforce a law;
iii. Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; 14 iv. Authorize the agency to enter into, modify, or renew a contract provided it is the type of contract that requires agency approval;
v. Grant agency approval to a contract that requires agency approval and to which the agency is a party, or to the specifications for such a contract; vi. Grant agency approval to a plan, design, report, study, or similar item; vii. Adopt, or grant agency approval of, policies, standards, or guidelines for the agency, or for any subdivision thereof; or
B. Serves in a staff capacity with the agency and in that capacity participates in making a governmental decision as defined in Regulation section 18704 or performs the same or substantially all the same duties for the agency that would otherwise be performed by an individual holding a position specified in the agency' s Conflict of Interest Code under Government Code section 87302. 2 CCR section 18700.3.
4. " Designated Employee" means any official of the Agency whose position is so designated in the Appendix of the Agency's Conflict of Interest Code. The Appendix sets forth those positions which entail the making or participation in the making of decisions which may foreseeably have a material financial effect on any financial interest, but does not include any unsalaried member of any board or commission which serves a solely advisory function.
Government Code section 82019.
5. " Making a Governmental Decision." A public official " makes a governmental decision," except as provided in 2 California Code of Regulations section 18704, when the official, acting within the authority ofhis or her office or position:
1) Votes on a matter;
2) Appoints a person;
3) Obligates or commits his or her agency to any course ofaction; 4) Enters into any contractual agreement on behalf of his or her agency; 5) Determines not to act, within the meaning of subdivisions 1, 2, 3, 4, above, unless such determination is made because ofhis or her financial interest. When the determination not to act occurs because of the official' s financial interest, the official' s determination may be accompanied by an oral or written disclosure of the financial interest. 2 CCR section 18707
6. " Participating in the Making of Governmental Decisions": A public official participates in making a governmental decision," except as provided in Title 2, Code of Regulations section 18704, when, acting within the authority of his or her position, the official:
15 a) Negotiates, without significant substantive review, with a governmental entity or private person regarding a governmental decision referenced in Title 2, California Code of Regulations section 18700( c)( 4); or
b) Advises or makes recommendations to the decision maker either directly or without significant intervening substantive review, by:
1) Conducting research or making any investigation which requires the exercise ofjudgment on the part of the official and the purpose of which is to influence a governmental decision referenced in Title 2, California Code of Regulations section 18704; or 2) Preparing or presenting any report, analysis, or opinion, orally, or in writing, which requires the exercise ofjudgment on the part of the official and the purpose of which is to influence a governmental decision referenced in Title 2, California Code of Regulations section 18700( c)( 4); 2 CCR section 18704
7. " Financial Interest": A public official has a financial interest in a decision within the meaning of Government Code section 87100 if it is reasonably foreseeable that the decision will have a material financial effect, distinguishable from its effect on the public generally, on the official, a member ofhis or her immediate family, or on any of the following:
a) Any business entity in which the public official has a direct or indirect investment worth two thousand dollars ($2,000) or more.
b) Any real property in which the public official has a direct or indirect interest worth two thousand dollars ($2,000) or more.
c) Any source of income, except gifts or loans by a commercial lending institution made in the regular course of business on terms available to the public without regard to official status, aggregating five hundred dollars ($ 500) or more in value provided or promised to, received by, the public official within 12 months prior to the time when the decision is made. d) Any business entity in which the public official is a director, officer, partner, trustee, employee, or holds any position of management. e) Any donor of, or any intermediary or agent for a donor of, a gift or gifts aggregating two hundred fifty dollars ($ 250) or more in value provided to, received by, or promised to the public official within 12 months prior to the time when the decision is made.
The amount ofthe value of gifts specified by this subsection shall be adjusted biennially by the commission to equal the same amount determined by the commission pursuant to subdivision ( f) of Government Code section 89503.
For purposes of this section, indirect investment or interest means any investment or interest owned by the spouse or dependent child of a public official, by an agent on behalf of a public official, or by a business entity or trust in which the official, the official' s agents, spouse, 16 and dependent children own directly, indirectly, or beneficially a 10- percent interest or greater.
Government Code § 87103; 2 CCR section 18700( c)( 6).
8. " Material Financial Effect" means the financial effect of a governmental decision on a financial interest of a public official is material if, at the time the official makes or participates in making the decision, the decision will have a significant effect on the official or a member of the official's immediate family, or on the source of income, the source of gifts, the business entity, or the real property, which is an economic interest of the official. In determining whether it is reasonably foreseeable that the effects of a governmental decision will be significant, consideration should be given to the factors defined in Title 2 CCR sections 18702, 18702. 1, 18702.2, 18702.3, 18702. 4 and 18702. 5. 2 CCR section 18702.
9. " Business Entity" means any organization or enterprise operated for profit, including but not limited to a proprietorship, partnership, firm, business trust, joint venture, syndicate, corporation or association. Government Code section 82005. seq.
10. " Act" means the Political Reform Act of 1974, Government Code section 81000, et 17 City Council AGENDA ITEM NO. I11.
DATE: September 15, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a purchase order with Evantec Corporation in the amount of $83,000 for joint utility laboratory supplies and determine that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Heredia) MOTION:
If the City Council determines that staff's recommendation is appropriate, the following motions are provided:
1. I move that the City Council determine that the approval of a purchase order with Evantec Corporation is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s Guidelines implementing the California Environmental Quality Act; and
2. I move that the City Council approve a purchase order with Evantec Corporation in the amount of $83,000.
RECOMMENDATION:
Staff recommends that the City Council approve an $83,000 purchase order with Evantec Corporation (Evantec) and determine that the approval is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act.
DISCUSSION:
On February 13, 2024, the Municipal Utilities and Engineering Department (MUED) issued a bid notice for consumables used by the Joint Utility Laboratory (JUL), allowing the purchase of various supplies from different manufacturers. The solicitation also included an option to extend the purchase order for two (2) additional years.
On March 7, 2024, the City Clerk's Office received one (1) bid from Evantec. On June 18, 2024, the City Council approved several FY 2024/25 annual purchase orders and contracts, including a purchase order for JUL supplies provided by Evantec. The Evantec purchase order was not extended for FY 2025/26. The proposed FY 2026/27 purchase order represents the final extension available under the original solicitation.
Staff is requesting City Council approval of an $83,000 purchase order with Evantec for FY 2026/27 contained in the original bid solicitation and at the original bid pricing.
Approval of this purchase order is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s Guidelines implementing the California Environmental Quality Act because it can be seen with certainty that it will not have a significant effect on the environment.
ALTERNATIVES:
City Council may deny staff's recommendation and provide an alternate direction.
STRATEGIC PLAN:
N/A
SUBMITTED BY:
Monica Heredia, Municipal Utilities and Engineering Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Danielle Garcia, Assistant City Manager
Kurt Wilson, Assistant City Manager
Dana Abramovitz-Daniel, Procurement Manager
James Garland, Finance Director
PREPARED BY:
Joseph Hamburger, Wastewater Utility Manager
FISCAL IMPACT
Fiscal Year: FY 2026/27
Budgeted Y/N: Yes
Account No.: 501900/521900
Additional Appropriation Required: No
Discussion:
Sufficient funds are available in the FY 2026/27 Water/Wastewater Service budget for this expenditure.
Attachments
BID NO. 20240213-01JP BID DATE: 03/07/2024
ANNUAL P.O. Joint Utility Laboratory Consumables, Replacement Parts, Supplies, & Related Items FISCAL YEAR: 2024-2025 Unit Price Extended Price
1 Environmental Express K1250 5 ml Vial
with Filtering Cap for Dion ex® AS- 40 or
AS-DV
Autosamplers;
250/PK
Environmental Express 250/PK 10 $126.00 $1,260
2 Sodium Persulfate (White Crystalline
Solid/Certified), Fisher Chem ical ™
500g
Fisher Scientific 500g 15 $290.00 $4,350
3 Microflex Diamond Grip'M Powder Free
Latex Exam Gloves, Small 100/BOX Microflex 100/BOX 100 $18.00 $1,800.00 4 Microflex'M Diamond Grip'M Powder
Free Latex Exam Gloves Medium
Microflex 100/BOX 20 $18.00 $360.00
5 Microflex'M Diamond Grip'M Powder
Free Latex Exam Gloves Large
Microflex 100/BOX 10 $18.00 $180.00
6 Microflex'M Diamond Grip'M Powder
Free Latex Exam Gloves X-Large
Microflex 100/BOX 100 $18.00 $1,800.00
7 Ammonia ISA (Ionic Strength Adjustor)
Buffer Ricca 1L 25 $110.00 $2,750.00
8 0.22pum filter, 13mm nonsterile Syringe
filters-PES membrane GVS 500/BOX 10 $495.00 $4,950.00
9 0.22pum filter, 25mm nonsterile Syringe
filters-PES membrane GVS 500/BOX 2 $525.00 $1,050.00
10 Miele, Inc. Neodisher Z Neutralizer 5L Miele 5L 10 $255.00 $2,550.00 11 Miele, Inc. ProCare Universal 61
Regeneration of the Intergrated water
softener.
Miele 3 x 2kg/box 20 $89.00 $1,780.00
12 Miele, Inc. Neodisher Laboclean UW
10KG (powdered soap) Miele 10kg/container 6 $365.00 $2,190.00 13 Contrad 70 (Decon'M
1003) SL/Bottles Decon Lab 4 bottles/Case 3 $395.00 $1,185.00 14 lOmL Luer-Lok BD Disposable Syringes
(non-sterile) (No
Needle
Becton Dickinson 200/BOX 15 $245.00 $3,675.00
15 3mL Luer-Lok BD Disposable Syringes
(non-sterile) Becton Dickinson 200/BOX 30 $37.00 $1,110.00 $3,004.00 $30,990.00
Unit Price Extended Price
1 10Ml Sterile Polysteyrene Disposable
Pipets with Magnifier Strips Celltreat 200/Case 1 $101.00 $101.00
CITY OF REDLANDS
MUNICIPAL UTILITIES AND ENGINEERING DEPARTMENT
BID ANALYSIS
Item No. Manufacturer Package Amount EST.
Quantity
EVANTEC CORP
TABLE A - BRAND SPECIFIC ITEMS
Item
EVANTEC CORP
TABLE B - Non-Brand Specific Items (Please include the manufacturer and package amount in the bidding table.) - NO EST. QTY as it will depend on the package amount listed by the bidder.
TOTAL SUM BID TABLE A (1 THRU 15)
Item No. Item Manufacturer Package Amount EST.
Quantity
Unit Price Extended Price
Item No. Manufacturer Package Amount EST.
Quantity
EVANTEC CORP
Item
2 10 X 75mm Test Tubes (Inverted Tubes)
Kimble 100/Case 1 $185.00 $185.00
3 100 ml Pyrex™ Class A Volumentric
Flasks without Stoppers Corning 12/Case 1 $498.00 $498.00 4 20 X 150mm
Disposable Borosilicate Glass Tubes with
Threaded Ends (Screw Cap) Fisher Brand 500/Case 1 $465.00 $465.00 5 50 ml Class A Glass Cylinder - All
Glass Corning 18/Case 1 $478.00 $478.00
6 100 ml Class A Glass Cylinder - All
Glass Corning 12/Case 1 $392.00 $392.00
$2,119.00
TOTAL BID PRICE (Table A Subtotal of Extended Price + Tabel B Subtotal of Price Per Unit) $33,109.00
TABLE C - TOTAL BID PRICE
TOTAL SUM BID TABLE A (1 THRU 6)
REQUEST FOR BIDS
Joint Utilities Laboratory Consumables and Supplies
BID # 20240213-01JP
Issued By:
City of Redlands
Municipal Utilities and Engineering Department
Jungjoon Park, Laboratory Manager
Phone (909)798-7506 ext. 4178
[email protected]
Date of Issue:
Tuesday, February 13, 2024
Due Date / Time:
Thursday, March 07, 2024 @ 10:00am
Responses received and opened at
Office of the City Clerk, City of Redlands,
35 Cajon Street, Suite 4, Redlands, CA 92373
RFB #20240213-01JP Joint Utilities Laboratory Consumables and Supplies
CALENDAR OF EVENTS
Listed below are the important dates and times by which the actions noted must be completed.
All dates are subject to change by the Purchasing Manager. If the Purchasing Division finds it necessary to change any of these dates or times prior to the bid due date, the change will be accomplished by addendum.
ACTION COMPLETION DATE
Issue RFB Tuesday, February 13, 2024 @ 10:00 am
Pre-Bid Conference N/A
Last Day for Questions Tuesday, February 20, 2024 @ 12:00pm Publish Response to Questions Thursday, February 22, 2024 @ 4:00pm Bids Due Thursday, March 07, 2024 @ 10:00am
Bid Opening Date Thursday, March 07, 2024 @ 10:00am
City Council Approval TBD
RFB #20240213-01JP Joint Utilities Laboratory Consumables and Supplies
PART 1
INTENT AND GENERAL INFORMATION
BACKGROUND
The City of Redlands Municipal Utilities and Engineering Department is soliciting bids for:
Joint Utilities Laboratory Consumables and Supplies.
The successful bidder will be issued an annual purchase order (“contract”) for fiscal year 2024/2025 (July 1, 2024 – June 30, 2025) with optional extensions.
REQUEST FOR BID
The City of Redlands is currently using PlanetBids, a web-based bid management service to manage requests for bids. PlanetBids does not charge a fee to access and view current project “Request for Bids”, however, PlanetBids require potential contractors, subcontractors, vendors, and suppliers to provide contact information in order to download files, receive addendum notifications and receive automatic updates or revisions to projects. PlanetBids can be accessed through the City of Redlands website at http://cityofredlands.org/purchasing.
Bidders shall take careful notice of the following conditions of this Request for Bid:
• Bids submitted by FAX or email will not be accepted under any circumstances. Late bids will not be accepted, and will be returned, unopened, to the proposer, at the bidder expense.
• Bids and modifications received after the time set for the bid opening will not be considered.
• Bids may not be withdrawn after they have been publicly opened, unless approved by City Staff.
• City of Redlands reserves the right to reject any and/or all bids, reserves the right to waive any informalities or irregularities in the bid or examination process, reserves the right to select low bidder per item, and reserves the right to award bids and/or contracts in the best interest of the City.
• All inquiry, questions or request for interpretation received by date and time noted on page 2 will be considered. Questions must be posted online at eProcurement system at www.cityofredlands.org/purchasing. Questions will not be answered over the phone or by email. Answers will be posted at the City website, eProcurement system www.cityofredlands.org/purchasing.
RFB #20240213-01JP Joint Utilities Laboratory Consumables and Supplies
SUBMISSION OF FORMAL BIDS
Formal bids and changes thereto shall be enclosed in sealed envelopes, properly addressed and to include the date and time of the bid opening and the material or services bid on shall be typed or written on the face of the envelope. Two complete bid packages (1 original plus 1 copy) with all required documents as itemized must be submitted in a single sealed envelope.
The outside of the bid package shall be prominently marked with the following identification:
Bid Title: Joint Utilities Laboratory Consumables and Supplies.
Bid Number: 20240213-01JP
Bid Due Date: Thursday, March 07th, 2024 @ 10:00 am
Bidder’s Name:
Bidder’s Address:
BIDDERS RESPONSIBILITY
Bidders are fully and completely responsible for the labeling, identification and delivery of their bids. The City will not be responsible for any mislabeled or misdirected submissions, nor those handled by delivery persons, couriers, or the US Postal Service. • Submissions shipped by express delivery, or in overnight or courier envelopes, boxes, or packages must be prominently marked on the outside of such envelopes, boxes or packages with the sealed bid identification.
• Any envelopes, boxes, or packages which are not properly labeled, identified, and prominently marked with the sealed bid identification, may be inadvertently opened upon receipt, thereby invalidating such bids and excluded from the official bid opening process. • Bids that are incomplete, unbalanced, conditional, obscure, or which contain additions not called for, alterations, or irregularities of any kind, or which do not comply with these documents may be rejected at the option of the City.
• Deadline for Submissions in response to this Request for Bid: Bids must be received no later than Thursday, March 07th, 2024 @ 10:00 am.
The RFB should be neat, professional in appearance and bound appropriately for the document’s thickness. The original document shall have original signatures and clearly noted with ORIGINAL on the cover. All bids shall be mailed or hand delivered to office of the City Clerk at the address given, by the date and time set forth herein.
RFB #20240213-01JP Joint Utilities Laboratory Consumables and Supplies
Bids can be mailed to:
City of Redlands
Office of the City Clerk
PO Box 3005
Redlands, CA 92373
Bids can be hand-delivered to:
City of Redlands
Office of the City Clerk
35 Cajon Street, Suite 4
Redlands, CA 92373
BID DOCUMENTS REQUIRED
Bidders are required to use the official “BID FORMS”, and all attachments itemized herein are to be submitted as a single document. The following documents must be complete and all forms should be in the following arrangement for each submission:
• Cover Page This is to be used as the first page of the submission (page 7) of the bid package. This form must be fully completed and signed by an authorized officer of the firm.
• Bidder Certification / Addenda Acknowledgement or No-Proposal Form • Executive Summary Bidder must identity the Account Manager who will be working directly with the City and engaged in managing the deliver/work/product. Identify responsibilities of key individuals, other than the Account Manager, who will be assigned to the proposed contract, and who will have major responsibilities delivery/work/product required. This section should not exceed 1 page.
• Firm Experience and References At a minimum, a bidder should have been in business as a provider for a minimum of five (5) years. The Bid shall include at least three (3) references from past or current government entity clients for similar types of services, with at minimum one (1) reference being similar-type governmental agencies. Include title and brief description of each project with the following information:
• Client (contact person, address, telephone #, fax # and email) • Date contract started to date completed (if applicable) • Nature of work for each contract (include all applicable work processes) NOTE: All entries in the entire BID PROPOSAL must be made clearly and in ink. Mistakes shall be lined through and the correct amount written above and initialed by the authorized agent of the Bidder.
• Price and Fee Bid Price and Fee Bid sheets are located in part four (4). • Business License The successful Bidder will be required to obtain a City of Redlands business license. See page 25 for instructions on how to apply. • IRS W-9 Form The form is required to be on file with the City prior to setting up annual purchase order.
RFB #20240213-01JP Joint Utilities Laboratory Consumables and Supplies
• Terms and Conditions By submitting a bid, vendors acknowledge the “Terms and Conditions of Request for Bid” page 18-24.
•
No additional terms and conditions included with the bid response shall be evaluated or considered and any and all such additional terms and conditions shall have no force and effect and are inapplicable to this bid. If submitted either purposefully through intent or design or inadvertently appearing separately in transmitting letters, specifications, literature, price lists or warranties, it is understood and agreed the general and special conditions in this solicitation are the only conditions applicable to this bid and the Bidder’s authorized signature affixed to the bid attests to this. • Conformity
All Bidders must conform to these specifications and the products they furnish shall be of first-class quality and the equipment used to provide said product shall be the best obtainable in the various trades.
• Payments •
Payments shall be made 30 days from the receipt of invoice, and follow all City policies promulgated thereby.
• Period of Pricing
Unless otherwise stated in the bid package, the price quoted/proposed shall remain in effect for fiscal 2024/2025 (July 1, 2024 – June 30, 2025) with optional extensions. • Price/Cost
All charges should be included on the Official Price and Fee Sheet(s) which includes all associated costs (including but not limited to delivery, freight, etc.). In the event of an addition error, unit price shall prevail. All prices must be typewritten or written in ink. No erasures are permitted.
• Tax and Discounts
Do not include sales taxes in the bid price. Discounts should be deducted from the unit price and the net price should be shown in the bid.
City Council AGENDA ITEM NO. I12.
DATE: September 15, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a Grant Agreement with the Office of Traffic Safety relating to the distribution of a grant award in an amount not to exceed $94,300 and authorize the Chief of Police to sign and execute the grant agreement; and approve an additional appropriation of the same amount (Police Chief Tolber)
MOTION:
If the City Council determines that staff's recommendation is appropriate, the following motion is provided:
I move to approve a Grant Agreement with the Office of Traffic Safety relating to the distribution of a grant award in an amount not to exceed $94,300; authorize the Chief of Police to sign and execute agreements implementing the grant; and approve an additional appropriation in the amount of $94,300.
RECOMMENDATION:
Staff recommends accepting the Office of Traffic Safety “Selective Traffic Enforcement Program” PT27137 grant for local law enforcement agencies; authorizing the Chief of Police to sign and execute agreements implementing the grant; and authorizing an additional appropriation to the police department in the amount of $94,300.
DISCUSSION:
California will initiate the Selective Traffic Enforcement Program (STEP) on October 1, 2026. The grant will fund DUI checkpoints, DUI saturation patrols, speeding, red light, and stop sign enforcement, and pedestrian / bicycle enforcement. In addition, the grant will fund the Know Your Limit program and collaborative DUI and traffic enforcement with other agencies. Grant funds will be used to staff the enforcement operations with first-line supervisors and officers from the Redlands Police Department. The STEP operations and DUI checkpoint and saturation patrols are highly publicized and provide both education and enforcement of traffic and DUI laws. The grant funds will be used for overtime to conduct the operations.
ALTERNATIVES:
The City Council may elect not to accept the grant and provide alternative direction to staff.
STRATEGIC PLAN:
Continues the support of Objective E-8.2: Research and implement evidence-based methods to reduce violent and property crime and effectively address traffic concerns.
SUBMITTED BY:
Rachel Tolber, Police Chief
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Danielle Garcia, Assistant City Manager
Kurt Wilson, Assistant City Manager
James Garland, Finance Director
PREPARED BY:
Jimmy Nguyen, Management Analyst
FISCAL IMPACT
Fiscal Year: 2026-27
Revenue Generating: No
Amount: $94,300
Budgeted Y/N: N
Account No.: 200202
Additional Appropriation Required: Yes
Discussion:
There is no impact to the General Fund because all expenditures are reimbursable under the grant.
Attachments
Additional_Appropriation_Form_OTS_STEP_2026-27_Grant.pdf Grant_Agreement.pdf
DATE OF REQUEST:
An additional appropriation is hereby requested as follows:
Department:
JUSTIFICATION:
Requested By:
Recommended By Finance Director: Recommended:
Yes No Signed
Comments: Approved by City Council:
Date:
Signed:
City Clerk
REVENUE APPROPRIATION INCREASE (if applicable)
EXPENDITURE APPROPRIATION INCREASE (if applicable)
$ -
$ -
TRANSACTION NO:
ACCOUNTING PERIOD:
Account Description Orgkey Object Code Job Ledger (If
applicable) Amount
Job Ledger (If
applicable) Account Description Orgkey Object Code Amount Department Head
City Manager
CITY OF REDLANDS
REQUEST FOR ADDITIONAL APPROPRIATION
FINANCE USE ONLY
City Council AGENDA ITEM NO. I13.
DATE: September 15, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Approve an agreement with the California Department of Alcoholic Beverage Control for the Alcohol Policing Partnership Program Grant, approve an additional appropriation of $27,000 in grant funds to the Police Department, and authorize the Chief of Police to execute the agreement and related documents (Police Chief Tolber)
MOTION:
If the City Council determines that staff's recommendation is appropriate, the following motion is provided:
I move to approve the agreement between the City and the Department of Alcoholic Beverage Control (ABC) for the grant provided by the Alcohol Policing Partnership (APP) Program; approve the additional appropriation of $27,000 in grant funds to the Police Department; and authorize the Chief of Police to execute any necessary agreements related to the grant.
RECOMMENDATION:
Staff recommends the the City Council approve the agreement between the City and ABC provided by the APP program; the additional appropriation of $27,000 in grant funds to the Police Department; and authorize the Chief of Police to sign and execute any necessary agreements related to the grant.
DISCUSSION:
The Department of ABC’s Alcohol Policing Partnership Grant Program provides funding to local law enforcement agencies to expand efforts to address alcohol-related issues. This comprehensive program incorporates a variety of strategies aimed at reducing alcohol-related crimes. The project period runs from July 1, 2026, through June 30, 2027. During this time, grant funds will be used to: increase the hours officers have to enforce alcohol-related crimes; conduct minor decoy operations; conduct shoulder tap operations; and conduct IMPACT inspections at "onsale" and "off-sale" licensed locations.
ALTERNATIVES:
The City Council can decide not to accept the grant and provide alternative direction.
STRATEGIC PLAN:
N/A
SUBMITTED BY:
Rachel Tolber, Police Chief
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Danielle Garcia, Assistant City Manager
Kurt Wilson, Assistant City Manager
James Garland, Finance Director
PREPARED BY:
Chay Miller, Executive Police Assistant
FISCAL IMPACT
Fiscal Year: 26-27
Revenue Generating: No
Amount: $27,000.00
Budgeted Y/N: No
Account No.: 200202
Additional Appropriation Required: Yes
Discussion:
This project is grant-funded and will not impact the General Fund.
Attachments
STATE OF CALIFORNIA — BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY Gavin Newsom, Governor
DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL
3927 Lennane Drive, Suite 100
Sacramento, CA 95834
(916) 419-2500
June 2, 2026
Chief Rachel Tolber
Redlands Police Department
30 Cajon Street
Redlands, CA 92373
Dear Chief Tolber:
Congratulations! Your agency has been selected by the Department of Alcoholic Beverage Control (ABC) to receive a 2026/2027 Alcohol Policing Partnership (APP) grant. We look forward to working with your department to meet the goals and objectives in your proposal.
A grant agreement will be forthcoming in the next couple of weeks which requires a resolution from your agency’s governing body. A sample resolution was included in the Request for Proposal packet. Since these resolutions typically have to be on your governing body’s calendar, we ask that you do so as soon as possible.
We will be hosting a two and half day training conference beginning at 8:30 am on July 14, 2026 and ending at approximately 12:00 pm on July 16, 2026. This conference offers valuable training in alcohol enforcement and serves as an excellent opportunity for the representatives from your agency to meet our ABC staff and share information with other law enforcement agencies from across the State.
This year the conference will be held at the Embassy Suites Anaheim South, 11767 Harbor Blvd., Garden Grove, CA 92840. The conference will accommodate up to two sworn attendees from each agency. It is recommended that your sworn Project Director and an officer/deputy assigned to the grant program attend. There is a $325 registration fee per person to attend the conference. This fee is reimbursable through the grant.
Enclosed is the conference registration form to be filled out and returned by June 14, 2026.
A block of rooms at a special conference rate of $189 plus tax/fees has been reserved for grant agency participants. Agencies traveling less than 50 miles are NOT eligible for travel reimbursement.1 Please note that all attendees must make reservations by the hotel deadline of June 14, 2026, to guarantee the special room rate or availability. Space at the hotel is limited and late registrants will have to find their own accommodation.
Attendees can go to the following website to make reservations https://www.hilton.com/en/attend-my-event/laxgdes-918-e2a988d1-6c3c-4d52-a55ffec1f2a678de/ or email Kristine Okino for a direct link.
Due to the short time frame for registering at the hotel, your prompt attention is appreciated. The special room rate will only be available until June 14, 2026, or until the group block is sold out, whichever comes first.
If you have any questions, please email Kristine Okino, Grant Coordinator at [email protected].
Sincerely,
Paul Tupy
Director
Enclosure
Cc: Cpl. Richard McLaughlin, Project Director
1 Based on State regulations we are unable to reimburse agencies that are within a 50-mile radius from the Embassy Suites Anaheim South. The distance is based on the agency’s physical headquarters address. Agency(s) that fall in this category are: Corona PD, Covina PD, Downey PD, Fontana PD, Fullerton PD, Huntington Beach PD, Inglewood PD, Long Beach PD, Los Angeles PD, Los Angeles County SO, Ontario PD, Orange PD, Pomona PD, Santa Monica PD and South Gate PD. Travel reimbursable costs for the aforementioned agency(s) will be limited to the registration fee only.
Agreement Number: 26-APP30
City of Redlands through the Redlands Police Department
EXHIBIT A
SCOPE OF WORK
I. SCOPE OF WORK
• Contractor agrees to implement the Department of Alcoholic Beverage Control (ABC), Alcohol Policing Partnership program. This program is intended to work with law enforcement agencies to develop an effective, comprehensive and strategic approach to eliminate the crime and public nuisance problems associated with problem alcoholic beverage outlets. • Contractor agrees to implement ABC’s Minor Decoy, Shoulder Tap Programs and conduct Informed Merchants Preventing Alcohol-Related Crime Tendencies (IMPACT) Inspections.
These programs target both ABC licensed premises and individuals who furnish alcoholic beverages to the underage operators. The project is targeted to reduce underage drinking and the resultant DUI driving injuries and fatalities, and/or property damages, reduce youth access to alcoholic beverages through the education of licensee(s), enforcement intervention and the impressions of omnipresence of law enforcement. In addition, Contractor agrees to the following goals:
1. The operation period of the grant is July 1, 2026 through June 30, 2027.
2. Contractor agrees to raise public awareness that selling, serving and/or furnishing alcoholic beverages to individuals under twenty-one years old is a criminal violation that will be prosecuted by local city and district attorneys.
3. Minor Decoy operations are designed to educate and deter licensed locations from selling/furnishing alcohol to minors. Contractor agrees to conduct Minor Decoy Operations at both “On-Sale” and “Off-Sale” licensed establishments within the operation period of the grant.
4. Shoulder Tap operations are used to detect and deter adult furnishers outside of a licensed business. Contractor agrees to conduct Shoulder Tap Operations at “Off-Sale” licensed locations to apprehend adults that are unaffiliated with the licensed businesses and who are purchasing alcohol for minors outside of the stores within the operation period of the grant.
5. Informed Merchants Preventing Alcohol-Related Crime Tendencies (IMPACT) primary goal is to educate licensees on alcohol related laws to help reduce alcohol-related crime in and around licensed premises. Contractor agrees to conduct visits and inspections of licensed premises identifying areas of non-compliance at “On-Sale” and “Off-Sale” licensed locations within the operation period of the grant.
Agreement Number: 26-APP30
City of Redlands through the Redlands Police Department
II. GOALS AND OBJECTIVES
1. Conduct at least four (4) Minor Decoy operations.
2. Conduct at least four (4) Shoulder tap operations, including the Statewide Shoulder tap operation.
3. Conduct at least four (4) IMPACT operations.
4. Conduct at least two (2) Trap Door operations.
5. Conduct at least five (5) High Visibility general enforcement operations.
6. Conduct at least three (3) Roll call trainings to include TRACE.
7. Produce at least two (2) educational videos to be released on social media accounts.
8. Provide press/social media releases on grant enforcement activities.
A. To announce the start of the program;
B. At the conclusion of each Minor Decoy Operation has been held (to announce the number of licensed premises who sold to the minor decoy) C. At the conclusion of each Shoulder Tap Operation has been held (to announce the number of adults arrested for purchasing alcoholic beverages for the decoy).
9. Contractor will fax (916) 419-2599 or email each press release to the Department’s Public Information Officer ([email protected]) as soon as it is released.
10. Contractor agrees in all press releases, in addition to any credits the agency wishes to give, will include the following statement: “This project is part of the Department of Alcoholic Beverage Control’s Alcohol Policing Partnership.”
Contractor agrees to complete and submit monthly reports on a format designed and provided by the Department of Alcoholic Beverage Control due no later than 15th of the following month.
III. PROJECT REPRESENTATIVES
The project representatives during the term of this agreement will be:
Redlands Police Department
Richard McLaughlin, Corporal
30 Cajon Street
Redlands, CA 92373
(909) 798-7681
[email protected]
Department of Alcoholic Beverage Control
Jennifer Delarosa, Supervising Agent in Charge
3927 Lennane Drive, Suite 100
Sacramento, CA 95834
[email protected]
Agreement Number: 26-APP30
City of Redlands through the Redlands Police Department
Direct all fiscal inquiries to:
Redlands Police Department
Jimmy Nguyen, Management Analyst
30 Cajon Street
Redlands, CA 92373
(909) 335-4751
[email protected]
Department of Alcoholic Beverage Control
Kristine Okino, Grant Coordinator
3927 Lennane Drive, Suite 100
Sacramento, CA 95834
(916) 312-4349
[email protected]
Agreement Number: 26-APP30
City of Redlands through the Redlands Police Department
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
I. INVOICING AND PAYMENT
• For services satisfactorily rendered and upon receipt and approval of the invoice, the Department of Alcoholic Beverage Control agrees to pay a monthly payment of approved reimbursable costs per the Budget Detail of personnel overtime and benefits (actual cost) and/or allowable costs.
• Invoices shall clearly reference this contract number (26-APP30) and must not exceed the contract total authorized amount of $27,000.00. Invoices are to be submitted by the 15th of every month, on the prescribed form designed by the Department of Alcoholic Beverage Control.
Submit to: Department of Alcoholic Beverage Control
Attn: Kristine Okino, Grant Coordinator
3927 Lennane Drive
Sacramento, California 95834
• Payment shall be made in arrears within 30 days from the receipt of an undisputed invoice.
Nothing contained herein shall prohibit advance payments as authorized by Item 2100-101- 3036, Budget Act, Statues of 2026.
• Contractor understands in order to be eligible for reimbursement; cost must be incurred on or after the effective date of the project, July 1, 2026 and on or before the project termination date, June 30, 2027.
• Revisions to the “Scope of Work” and the “Budget Detail” may be requested by a change request letter submitted by the Contractor. If approved, the revised Grant Scope of Work and/or Budget Detail supersedes and replaces the previous grant and will initiate an amendment. No revisions can exceed allotted amount as shown on the Budget Detail. The total amount of the grant must remain unchanged.
• Contractor agrees to refund to the State any amounts claimed for reimbursement and paid to Contractor which are later disallowed by the State after audit or inspection of records maintained by the Contractor.
• Only the costs displayed in the Budget Detail are authorized for reimbursement by the State to Contractor under this agreement. Any other costs incurred by Contractor in the performance of this agreement are the sole responsibility of Contractor. • Prior approval by the State in writing is required for the location, costs, dates, agenda, instructors, instructional materials, and attendees at any reimbursable training seminar, workshop or conference, and over any reimbursable publicity or educational materials to be made available for distribution. Contractors are required to acknowledge the support of the State whenever publicizing the work under this grant in any media.
Agreement Number: 26-APP30
City of Redlands through the Redlands Police Department
II. BUDGET DETAIL
COST CATEGORY TOTAL COST
A. Personnel Services
Overtime
Officer $7,840.00
Corporal $15,400.00
Benefits – n/a $0.00
TOTAL Personnel $23,240.00
B. Operating Expenses (receipts required)
Buy Money $260.00
TOTAL Operating $260.00
C. Equipment (receipts required, must be purchased by 12/31) Bluetooth headphones $500.00
TOTAL Equipment $500.00
D. Travel Costs
Registration, hotel and per diem $3,000.00
TOTAL Travel $3,000.00
GRANT TOTAL $27,000.00
Agreement Number: 26-APP30
City of Redlands through the Redlands Police Department
III. BUDGET CONTINGENCY CLAUSE
• It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.
• If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced amount.
IV. PROMPT PAYMENT CLAUSE
• Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.
Agreement Number: 26-APP30
City of Redlands through the Redlands Police Department
General Terms and Conditions (GTC 02/2025)
EXHIBIT C
1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained.
2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.
3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment.
4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).
5. INDEMNIFICATION: Contractor agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement.
6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.
7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be aid to the Contractor upon demand.
8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State.
Agreement Number: 26-APP30
City of Redlands through the Redlands Police Department
9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post-consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).
10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractors shall not deny the contract’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement such article. Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.
11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.
12. TIMELINESS: Time is of the essence in this Agreement.
13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided.
14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California.
15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes Sections set out below.
Agreement Number: 26-APP30
City of Redlands through the Redlands Police Department
a. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section 4550.
b. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C.
Sec.15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code),arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder. Government Code Section4552.
c. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assign or but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section4553. d. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assign or has been or may have been injured by the violation of law for which the cause of action arose and (a)the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action. See Government Code Section4554.
16. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that:
a. The contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and b. The contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.
Agreement Number: 26-APP30
City of Redlands through the Redlands Police Department
17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.
18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code §10353.
19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS:
a. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Govt. Code § 14841.) b. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)
20. LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code. (PCC 10344(e).)
21. GENERATIVE AI DISCLOSURE OBLIGATIONS:
a. The following terms are in addition to the defined terms and shall apply to the Contract:
1) “Generative AI (GenAI)” means an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system's training data. (Gov. Code § 11549.64.)
b. Contractor shall immediately notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.
Agreement Number: 26-APP30
City of Redlands through the Redlands Police Department
c. Notification shall be provided to the State designee identified in this Contract. d. At the direction of the State, Contractor shall discontinue the provision to the State of any previously unreported GenAI that results in a material impact to the functionality of the System, risk to the State, or Contract performance, as determined by the State. e. If the use of previously undisclosed GenAI is approved by the State, then Contractor will update the Deliverable description, and the Parties will amend the Contract accordingly, which may include incorporating the GenAI Special Provisions into the Contract, at no additional cost to the State.
f. The State, at its sole discretion, may consider Contractor’s failure to disclose or discontinue the provision or use of GenAI as described above, to constitute a material breach of Contract when such failure results in a material impact to the functionality of the System, risk to the State, or Contract performance. The State is entitled to seek any and all remedies available to it under law as a result of such breach, including but not limited to termination of the contract.
Agreement Number: 26-APP30
City of Redlands through the Redlands Police Department
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
1. Disputes: Any disputes concerning a question of fact arising under this contract which is not disposed of by agreement shall be decided by the Director, Department of Alcoholic Beverage Control, or designee, who shall reduce his decision in writing and mail or otherwise furnish a copy thereof to the Contractor. The decision of the Department shall be final and conclusive unless, within 30 days from the date of receipt of such copy, the Contractor mails or otherwise furnishes to the State a written appeal addressed to the Director of the Department of Alcoholic Beverage Control. The decision of the Director of Alcoholic Beverage Control or his duly authorized representative for the determination of such appeals shall be final and conclusive unless determined by a court of competent jurisdiction to have been fraudulent, capricious, arbitrary, or so grossly erroneous as necessarily to imply bad faith, or not supported by substantial evidence. In connection with any appeal proceeding under this clause, the contractor shall be afforded an opportunity to be heard and to offer evidence in support of its appeal. Pending final decision of a dispute hereunder, Contractor shall proceed diligently with the performance of the contract and in accordance with the decision of the State.
2. Cancellation/Termination: This agreement may be cancelled or terminated without cause by either party by giving thirty (30) calendar days advance written notice to the other party. Such notification shall state the effective date of termination or cancellation and include any final performance and/or payment/invoicing instructions/requirements. No penalty shall accrue to either party because of contract termination.
3. Contract Validity: This contract is valid and enforceable only if adequate funds are appropriated in Item 2100-101-3036, Budget Act of 2026, for the purposes of this program.
4. Contractor Certifications: By signing this agreement, Contractor certifies compliance with the provisions of CCC 04/2017, Standard Contractor Certification Clauses. This document may be viewed at: https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-ofLegal-Services-Resources-List-Folder/Standard-Contract-Language
5. If the State determines that the grant project is not achieving its goals and objectives on schedule, funding may be reduced by the State to reflect this lower level of project activity and/or cancel the agreement.
City Council AGENDA ITEM NO. I14.
DATE: September 15, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Accept the 2026-2027 Community Development Block Grant (CDBG) funding award in the amount of $200,201 from the County of San Bernardino, approve an additional appropriation of the same, and adopt Resolution No. 8831 authorizing the City Manager, or designee, to execute the Grant Agreement and all other related documents (Facilities and Community Services Department Director Crocker)
MOTION:
If the City Council determines that staff's recommendation is appropriate, the following motions are provided:
1. I move that the City Council accept the 2026-2027 Community Development Block Grant (CDBG) program year funding award in the amount of $200,201;
2. I move to authorize an additional appropriation of $200,201 for the 2026-2027 Fiscal Year; and
3. I further move to adopt Resolution No. 8831 authorizing the City Manager, or designee, to execute agreements, amendments and other related documents associated with the 2026-2027 CDBG Program Year.
RECOMMENDATION:
Staff recommends that the City Council accept the grant funding award for the 2026-2027 CDBG Program Year from the County of San Bernardino in the amount of $200,201, authorize an additional appropriation in the amount of $200,201 and adopt Resolution No. 8831, authorizing the City Manager, or designee, to execute agreements, amendments and other related documents associated with the 2026-2027 CDBG Program Year.
DISCUSSION:
On February 3, 2026, the City Council authorized staff to submit the 2026-2027 CDBG Program Year funding request to the County of San Bernardino (County) in the amount of $200,201. In March of 2026, the County submitted the 2026-2027 Annual Action Plan for Housing and Community Development Grants to the United States Department of Housing and Urban Development (HUD). On May 5, 2026, the County approved the final 2026-2027 Annual Action Plan.
The County subsequently notified City staff of the following funding award for the 2026-2027 CDBG Program Year.
The award includes funding for four (4) community-based organizations and one (1) Capital Improvement Project.
The final award amounts are as follows:
Final Approved Projects/Programs
Award
Amount
Sylvan Park Rehabilitation Project Phase II Restroom Replacement & ADA Improvements $170,201
Family Service Association of Redlands Housing and Food Assistance $ 7,500 Boys & Girls Clubs of Greater Redlands - Riverside Family Strengthening $ 7,500
YMCA of the East Valley Legal Aid Services $ 7,500
Partners Against Violence - Supportive Services for Victims of Violence $ 7,500 Resolution No. 8831 authorizes the City Manager, or designee, to execute the agreements, any amendments and other related documents associated with the 2026-2027 CDBG Program Year. Additionally, the CDBG Grant Program will move from the Development Services Department Planning Grants budget (200164) to the Facilities and Community Services Department CDBG Grants budget (300312) effective July 1, 2026. A subsequent budget transfer will occur upon the close of the 2025-2026 fiscal year to facilitate the transfer of the existing budget between the department org codes.
ALTERNATIVES:
The City Council may elect not to approve these actions. However, doing so may result in a loss or reduction of CDBG funding and may impact existing and future CDBG projects.
STRATEGIC PLAN:
N/A
SUBMITTED BY:
Tabitha Crocker, Facilities & Community Services Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Danielle Garcia, Assistant City Manager
Kurt Wilson, Assistant City Manager
James Garland, Finance Director
PREPARED BY:
Tricia Munoz, Management Analyst
FISCAL IMPACT
Fiscal Year: 2026-2027
Revenue Generating: No
Amount: $200,201
Budgeted Y/N: N
Account No.: 200312
Additional Appropriation Required: Yes
Discussion:
Acceptance of this award will increase the Fiscal Year 2026-27 appropriation for Facilities and Community Services CDBG Grants (200312) by $200,201. Approval of this item does not impact the General Fund. The CDBG Program will move from the Development Services Planning Grants budget (200164) to the Facilities and Community Services CDBG Grants budget (200312) effective July 1, 2026. A subsequent budget transfer will occur upon closing of the 2025-2026 fiscal year to facilitate the transfer of the existing budget between the department org codes.
Attachments
From: Anderson, Bryan
To: Tricia Munoz; Charles Duggan
Cc: Dearen, Elizabeth
Subject: CDBG Program Award Notification – Program Year 2026–27 Date: Friday, June 26, 2026 2:43:59 PM
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Good Afternoon,
We are pleased to inform you that the following programs have been approved for Community Development Block Grant (CDBG) funding as part of San Bernardino County’s Program Year (PY) 2026–27 Annual Action Plan:
Project
Number Approved Program Award Amount
REDL-26-1-
05W/0283
Redlands: Family
Strengthening Program -
Boys and Girls Club
$ 7,500
REDL-26-1-
05Q/7512
Redlands: Housing and Food
Program – FSAoR $
7,500
REDL-26-1-
05C/7511
Redlands: Legal Services -
YMCA of the East Valley $
7,500
REDL-26-1-
05G/7538
Redlands: Supportive
Services for Victims of
Violence - Partners Against
Violence
$ 7,500
REDL-26-1-
03F/0331
Redlands: Sylvan Park
Restroom Replacement and
ADA Improvement Project
$ 170,201
Please review the following next steps to ensure timely execution of your CDBG‑funded activities:
Preparation of Attachment A & B Agreements
In the coming weeks, our office will prepare the Attachment A&B documents for each approved activity. These agreements must be signed before any CDBG-funded work may begin. Once received, please review the drafts carefully. If no changes are needed, sign and return them promptly. Our goal is to have all agreements fully executed by August 29, 2026.
Contracts with Community‑Based Organizations
Several of the City’s approved CDBG activities involve public service programs to be delivered by Community-Based Organizations (CBOs). The City is responsible for initiating and executing contracts with each CBO to carry out these services. CDH can provide a sample agreement upon request. A list of the approved CBO partners is attached for your reference. Please ensure that copies of all executed agreements are submitted to CDH for monitoring purposes.
Compliance and Grant Requirements
Please be advised that no construction or service activity may begin—and no costs may be incurred—until the Attachment A&Bs have been signed by CDH. This requirement is mandated by HUD and County contracting policy. Any expenses incurred before execution are not eligible for reimbursement, and any work performed in anticipation of funding is at the City’s own risk.
If you have any questions or need assistance during this process, please contact Elizabeth Dearen at (909) 501-0647 or [email protected].
Thank you for your continued partnership. We look forward to supporting your efforts throughout the upcoming program year.
Sincerely,
Bryan Anderson
Supervising ECD Analyst
Community Development and Housing Department
https://cdh.sbcounty.gov/
Phone: 909-501-0625
560 E. Hospitality Lane, Suite 200
San Bernardino, CA 92415-0043
Our job is to create a county in which those who reside and invest can prosper and achieve well-being. www.SBCounty.gov
County of San Bernardino Confidentiality Notice: This communication contains confidential information sent solely for the use of the intended recipient. If you are not the intended recipient of this communication, you are not authorized to use it in any manner, except to immediately destroy it and notify the sender.
DATE OF REQUEST:
An additional appropriation is hereby requested as follows:
Department:
JUSTIFICATION:
Requested By:
Recommended By Finance Director: Recommended:
Yes No Signed
Comments: Approved by City Council:
Date:
Signed:
City Clerk
REVENUE APPROPRIATION INCREASE (if applicable)
EXPENDITURE APPROPRIATION INCREASE (if applicable)
$ -
$ -
TRANSACTION NO:
ACCOUNTING PERIOD:
Account Description Orgkey Object Code Job Ledger (If
applicable) Amount
Job Ledger (If
applicable) Account Description Orgkey Object Code Amount Department Head
City Manager
CITY OF REDLANDS
REQUEST FOR ADDITIONAL APPROPRIATION
FINANCE USE ONLY
1 I:\cmo\Resolutions\Resolution No.8831.CDBG.bm.09.01.2026.docx RESOLUTION NO. 8831
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
AUTHORIZING THE GRANT ACCEPTANCE AND EXECUTION OF THE
GRANT FUNDS FROM THE COUNTY OF SAN BERNARDINO COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR THE 2026-2027 PROGRAM YEAR
WHEREAS, the City of Redlands (“City”) is eligible to receive federal funding for certain community development block grants, through the County of San Bernardino Community Development and Housing Department (“County”); and
WHEREAS, the City is a participating jurisdiction in the San Bernardino County Final 2026-2027 Annual Action Plan of the 2025-2030 Consolidated Plan of the U.S. Department of Housing and Urban Development’s (“HUD”) Housing and Community Development Grant Programs; and
WHEREAS, the County issued a Notice of Funding Availability (“NOFA”) dated October 10, 2025, for the 2026-2027 Community Development Block Grant Program Year (“CDBG”); and
WHEREAS, the County has been delegated the responsibility for the administration of this grant program, establishing necessary procedures; and WHEREAS, the City Council of the City of Redlands (this “City Council”) desires to execute agreements with Community-Based Organizations (CBOs) who submitted applications for 2026-2027 CDBG Program Year to provide public services as described in the Program Year 2026-2027 CDBG NOFA; and
WHEREAS, the City has been granted to receive a CDBG grant award of $200,201; and WHEREAS, this City Council wishes to delegate authorization to execute the grant agreement, subrecipient agreements, any amendments, and other related documents thereto to the City Manager or his designee; and
WHEREAS, the City has the legal authority and is authorized to enter into a funding agreement with the County of San Bernardino; and
NOW, THEREFORE, BE IT RESOLVED by the City of Redlands, as follows:
Section 1. The above recitals are true and correct and are incorporated herein by this reference.
Section 2. Pursuant and subject to all the terms and provisions of the County of San Bernardino Community Development Block Grant Program, the City Manager of the City of Redlands, or designee is hereby authorized and directed to accept funding from the County of San Bernardino and take such other actions necessary to receive and administer the grant funding. 2 I:\cmo\Resolutions\Resolution No.8831.CDBG.bm.09.01.2026.docx Section 3. The City Manager of the City of Redlands, or designee is hereby authorized and directed to execute the funding agreements, any amendments, and other related documents thereto with the County of San Bernardino and subrecipients of the program funding.
Section 4. The City Manager of the City of Redlands, or designee is hereby authorized and directed to submit any required documents, funding requests, and reports required for the grant funding.
Section 5. The City Manager of the City of Redlands, or designee, is designated to represent the City in carrying out the responsibilities under the grant agreement, including certifying disbursement requests on behalf of the City and compliance with applicable state and federal laws.
Section 6. The City certifies that the project will comply with any laws and regulations including, but not limited to, the California Environmental Quality Act (CEQA), legal requirements for building codes, health and safety codes, the California Labor Code, disabled access laws, and, that prior to commencement of the project, all applicable permits will have been obtained.
Section 7. Applicant acknowledges and agrees that it shall be subject to the terms and conditions specified in the Agreement, and that the NOFA and Application are incorporated in the Agreement by reference and made a part thereof. Any and all activities, expenditures, information, and timelines represented in the Application are enforceable through the Agreement. Funds are to be used for the allowable expenditures and activities identified in the Agreement.
Section 8. Effective Date. This Resolution shall become effective immediately upon adoption.
ADOPTED, SIGNED AND APPROVED this 15th day of September, 2026. ________________________
Mario Saucedo, Mayor
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
3 I:\cmo\Resolutions\Resolution No.8831.CDBG.bm.09.01.2026.docx I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing Resolution No. 8831 was duly adopted by the City Council at a regular meeting thereof held on the 15th day of September, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________________________
Jeanne Donaldson, City Clerk
San Bernardino County
Redlands CDBG
Project List 2026-2027
Project Category Community Impact Amount
Redlands: Sylvan Park Restroom Replacement and ADA Improvement Project, Phase II
The Sylvan Park ADA-Compliant Pathway project will expand and enhance accessibility improvements at Sylvan Park in the City of Redlands to remove physical barriers and improve access for persons with disabilities. The project includes construction of additional ADA-compliant pedestrian pathways connecting restrooms, picnic areas, playgrounds, and event spaces, as well as expansion of ADA-accessible restroom capacity. These improvements will create safe, continuous, and accessible routes throughout one of the city’s most heavily used public parks. Upon completion, the project is expected to benefit approximately 27,000 annual park users, including seniors, persons with disabilities, and residents from surrounding low- and moderateincome areas.
Capital
Project
Increase accessibility
and mobility for
persons with
disabilities. Stronger
and safer communities
$ 170,201
Redlands: Housing and Food Program – FSA of Redlands The Family Service Association of Redlands
Housing and Food Program provides coordinated housing stabilization assistance and emergency food support to low- and moderate-income households in the City of Redlands. Services include individualized case management, emergency rental and move-in assistance, motel vouchers for households experiencing homelessness, and distribution of surplus food boxes providing up to seven days of groceries for a family of four. The program prioritizes families with children, seniors, persons with disabilities, and individuals facing temporary financial crises and housing instability. Services are delivered on an as-needed basis throughout the program year. During the program period, the activity is expected to serve approximately 120 unduplicated individuals.
Public
Service
Project
Reduction in financial
hardships and food
insecurities for
individuals and
families. Increase in
levels of selfsufficiency. Stronger
and safer
communities.
$ 7,500
Redlands: Supportive Services for Victims of Violence - Partners Against Violence The Redlands Supportive Services for Victims of Violence program provides traumainformed crisis intervention, advocacy, and supportive services to low- and moderateincome individuals who are victims of sexual assault residing in the City of Redlands.
Services include 24-hour crisis response and hospital accompaniment, safety planning and crisis counseling, court and legal advocacy, case management, and referrals to Public
Service
Project
Increase in assistance
to victims of violence.
Increase in levels of
safety, self-sufficiency
and recovery.
$ 7,500
San Bernardino County
Redlands CDBG
Project List 2026-2027
housing, medical, and counseling resources. Services are provided on an ongoing, asneeded basis throughout the program year and are designed to promote safety, stability, and recovery for survivors. During the program period, the activity is expected to serve approximately 125 unduplicated individuals.
Redlands: Legal Services - YMCA of the East Valley
The YMCA of the East Valley Legal Aid Program provides low- and moderate-income individuals and households with access to legal information, consultation, and document preparation services to help resolve civil legal matters and promote stability.
Services include assistance with family law, housing and landlord-tenant issues, child support, guardianship, conservatorship, and other civil matters, delivered through inperson, phone, and virtual consultations. The program is designed to support individuals who do not qualify for federally funded legal services and cannot afford private legal representation. CDBG funds will support staff wages necessary to operate the program. During the program period, the activity is expected to serve approximately 550 unduplicated individuals, representing an estimated 1,200 units of service.
Public
Service
Project
Increase in resolutions
of legal matters.
Increase in levels of
safety, self-sufficiency
and stability.
$ 7,500
Redlands: Family Strengthening Program - Boys and Girls Club The Family Strengthening: Fueling Hope, Building Futures program provides weekly food assistance to low-and moderate-income families residing in the City of Redlands.
The program distributes nutritious grocery bags containing fresh produce, proteins, and pantry staples through regularly scheduled weekly distributions at the Dennis Hansberger Clubhouse, helping households reduce food insecurity and stretch limited budgets. CDBG funds will support food purchases, pantry supplies, and a portion of staff coordination costs necessary to operate the program year-round. During the program period, the activity is expected to serve approximately 600 unduplicated individuals, representing an estimated 8,500 grocery distributions.
Public
Service
Project
Reduction in food
insecurities for
individuals and
families. Increase in
levels of selfsufficiency. Stronger
and safer
communities.
$ 7,500
Total $200,201
City Council AGENDA ITEM NO. J1.
DATE: September 15, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of Resolution No. 8833 Naming the Plaza at the New City Hall in Honor of Former City Attorney Dan McHugh (Council Member Barich)
MOTION:
If the City Council determines that staff's recommendation is appropriate, the following motion is provided:
I move that the City Council waive the three-year requirement established by Resolution No. 7711 and adopt Resolution No. 8833 naming the plaza located on the north side of the new City Hall at 300 E. State Street as “Dan McHugh Plaza.”
RECOMMENDATION:
At the request of Council Member Barich and pursuant to Resolution No. 7711, the City Council is asked to consider adopting Resolution No. 8833 naming the plaza located on the north side of the new City Hall at 300 E.
State Street as “Dan McHugh Plaza,” in recognition of former City Attorney Dan McHugh's longstanding service and contributions to the City of Redlands.
DISCUSSION:
On August 27, 2026, the City Council received a letter from former Redlands mayors and council members requesting that the plaza located on the north side of the new City Hall building be named in honor of former City Attorney Dan McHugh. The request was submitted by Carole Beswick, Kasey Haws, Paul Foster, Pete Aguilar, Susan Peppler, Jon Harrison, Mick Gallagher, Gerry Bean, John James, and Bob Gardner, many of whom worked directly with Mr. McHugh during their service on the City Council. Council Member Barich subsequently requested that the proposal be brought forward for City Council consideration.
Mr. McHugh served the City of Redlands for approximately 35 years, including 28 years as City Attorney from 1994 until his retirement in 2022. During his tenure, he advised 18 City Councils and provided legal guidance on significant matters affecting the City. The attached letter further describes his extensive institutional knowledge, dedication to public service, and lasting contributions to the Redlands community.
Resolution No. 7711 establishes procedures for naming City parks, buildings, and other public facilities and permits a City Council Member to initiate a naming proposal by placing the matter on a regularly scheduled City Council agenda. The resolution permits a City facility to be named for an individual who has made a significant contribution to the Redlands community, provided the individual has been deceased for at least three years, unless waived by the City Council.
Mr. McHugh passed away on May 12, 2025. Accordingly, the proposed action includes a waiver of the three-year requirement. If approved, the plaza will be designated as “Dan McHugh Plaza,” and appropriate signage will be installed.
ALTERNATIVES:
The City Council may elect not to adopt the resolution or may provide alternative direction.
STRATEGIC PLAN:
Not applicable.
SUBMITTED BY:
Council Member Paul Barich
REVIEWED BY:
Charles M. Duggan Jr., City Manager
Danielle Garcia, Assistant City Manager
Kurt Wilson, Assistant City Manager
James Garland, Finance Director
PREPARED BY:
Whitney Mesna, Management Analyst
FISCAL IMPACT
Fiscal Year: 2026-27
Revenue Generating: No
Amount: TBD
Budgeted Y/N:
Account No.:
Additional Appropriation Required: Yes or No
Discussion:
Approval of the proposed naming will result in a future cost for the fabrication and installation of signage identifying “Dan McHugh Plaza.” The cost and funding source have not yet been determined.
Attachments
1 I:\cmo\Resolutions\Resolution No. 8833 Dan McHugh Plaza-wm.docx RESOLUTION NO. 8833
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
COMMEMORATIVELY NAMING THE PLAZA AT THE NEW CITY HALL
“DAN MCHUGH PLAZA”
WHEREAS, Council Member Paul Barich has requested that the City Council consider commemoratively naming the plaza located on the north side of the new City Hall at 300 E. State Street as “Dan McHugh Plaza,” in honor of former City Attorney Dan McHugh; and WHEREAS, the City Council of the City of Redlands adopted Resolution No. 7711 on February 21, 2017, establishing procedures for the naming of City parks, buildings, and other public facilities; and
WHEREAS, in accordance with Resolution No. 7711, a member of the City Council may initiate a proposal for naming a City park, building, or other public facility by causing the matter to be placed for consideration on an agenda for a regularly scheduled meeting of the City Council; and WHEREAS, Resolution No. 7711 provides that City parks, buildings, or other public facilities may be named for a person who has made a significant contribution to the Redlands community, provided such person has been deceased for at least three (3) years prior to such designation, unless waived by the City Council; and
WHEREAS, Mr. McHugh passed away on May 12, 2025, and the City Council desires to waive the three (3) year requirement in recognition of his significant contributions and longstanding service to the Redlands community.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:
Section 1. The City Council hereby waives the three (3) year requirement set forth in Resolution No. 7711.
Section 2. The plaza located on the north side of the new City Hall at 300 E. State Street will be known as the “Dan McHugh Plaza.”
ADOPTED, SIGNED AND APPROVED this 15th day of September, 2026. ________________________
Mario Saucedo, Mayor
ATTEST:
____________________________
Jeanne Donaldson, City Clerk
2 I:\cmo\Resolutions\Resolution No. 8833 Dan McHugh Plaza-wm.docx I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the _____ day of September, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Jeanne Donaldson, City Clerk
August 27, 2026
To: Redlands City Council
Re: Naming of Plaza at new City Hall
We would like to propose the naming of the plaza in front of our new City Hall for long-time City Attorney, Dan McHugh. Dan served Redlands for 38 years, during which time he became deeply informed about Redlands history and culture. Dan was an expert on land use and helped to guide planning commissions and city councils in this complex area. Dan guided the City through significant legal and civic developments, including the successful resolution of the Donut Hole saga. He worked with 18 separate city councils and guided councils through the hiring of countless city managers and other key city officials. He witnessed and facilitated tremendous change in the City over his long tenure and held vast institutional knowledge. Dan’s work ethic was legendary, often working weekends and was known for sending memos with a 2 am time stamp. He was remarkably intelligent and possessed a dry wit. He is remembered for his decency, self-control and respect for others.
Those fortunate enough to work with him remember him with great respect. Dan had a passion for Redlands and the city benefited in countless ways from this commitment. Dan left behind a legacy of dedication, ethics, and public service. Each of us worked closely with him over the years and feel strongly that he deserves this recognition.
Because of this, and more, the undersigned respectfully request the naming of Dan McHugh Plaza.
Carole Beswick, Mayor & Council 1983-1991 Kasey Haws, Mayor & Council 1999-2003 Paul Foster, Mayor & Council 2010-2022 Pete Aguilar, Mayor & Council 2006 - 2014 Susan Peppler, Mayor & Council 1999 - 2006 Jon Harrison, Mayor and Council 2001-2018 Mick Gallagher, 2005 – 2010 & 2022 Gerry Bean, Council 2007 – 2012 John James, Council 2015 – 2016 & 2018 Bob Gardner, Council – 2012 - 2014
City Council AGENDA ITEM NO. J2.
DATE: September 15, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of a Funding Agreement with Redlands Housing Corporation providing a $1,650,000 nonrepayable capital contribution toward acquisition of 1675 Industrial Park Avenue for permanent supportive housing, determine that approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State CEQA Guidelines, and authorize a related additional appropriation (Assistant City Manager Garcia) MOTION:
If the City Council determines that staff's recommendation is appropriate, the following motions are provided:
1. I move that the City Council approve a Funding Agreement with Redlands Housing Corporation providing a $1,650,000 nonrepayable capital contribution toward acquisition of 1675 Industrial Park Avenue for permanent supportive housing, determine that approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State CEQA Guidelines, and authorize a related additional appropriation; and
2. I move that the City Council approve an additional appropriation of $1,650,000 in the Homeless Solutions Budget for transfer to the Redlands Housing Corporation and authorize the City Manager to increase the transfer amount by up to 5% if necessary and appropriate to complete the transaction.
RECOMMENDATION:
Staff recommends that the City Council approve the Funding Agreement with the Redlands Housing Corporation, authorize the City Manager to execute the Agreement, approve an additional appropriation of $1,650,000, plus a 5% contingency, in the Homeless Solutions Budget for deposit into escrow pursuant to the Agreement, and determine that these actions are exempt from environmental review pursuant to Section 15061(b)(3) of the State CEQA Guidelines.
DISCUSSION:
Following Shangri-La Industries, LLC’s default and the subsequent foreclosure of the Homekey permanent supportive housing property at 1675 Industrial Park Avenue, the City and current owner have worked to maintain uninterrupted operations while pursuing a long-term ownership solution. Based on discussions with the State and other public agencies, and upon the recommendation of outside counsel, the City formed the Redlands Housing Corporation as a nonprofit public benefit corporation and City instrumentality to acquire, own, govern, and operate the property consistent with its public purpose and applicable funding and regulatory requirements.
Redlands Housing Corporation has negotiated and proposes to enter into a Purchase and Sale Agreement to acquire the former motel converted into residential housing located at 1675 Industrial Park Avenue, commonly known as the Redlands Homekey Project, and proposes to continue operating the property as permanent supportive housing for the City's unhoused population.
As structured, approximately 95% of the acquisition cost is being funded by State and County partners. The proposed purchase price is $13,500,000. The Purchase and Sale Agreement makes closing contingent upon specific funding commitments toward the purchase price, including $8,500,000 from the California Department of Housing and Community Development, $4,300,000 from the County of San Bernardino, and the City's $700,000 contribution for acquisition.
The Purchase and Sale Agreement also identifies (i) separate proposed commitments from HCD and the County for certain tax obligations and operating reserves; (ii) the condition that HCD and County separately agree to the terms of a restrictive covenant governing 1675 Industrial Park Avenue with City; (iii) the condition that the seller of 1675 Industrial Park Avenue (“Seller”), HCD and City shall have executed a formal settlement agreement resolving all claims arising from Case No. 24STCV00629 (the “Case”); and (iv) the condition that Seller and HCD shall each have filed a Request for Dismissal of the Case with the Los Angeles County Superior Court.
The proposed Funding Agreement documents the City's $1,650,000 nonrepayable capital contribution toward the acquisition and Closing of the property. The City's contribution is allocated as follows: $700,000 toward the purchase price, $600,000 toward payment of delinquent property taxes, $135,000 toward estimated Closing costs, $200,000 as a contingency for currently unknown costs that may arise before Closing, and $15,000 toward due diligence reports.
In addition to the City's contribution, HCD will provide $300,000 and the County will provide $700,000 toward the Project's operating reserve. As a result of those contributions, no City funding for operating costs is requested under the Funding Agreement at this time. HCD will also provide $500,000 towards the Corporation's allocated property tax obligations that are not currently covered by the City or the seller.
Approval of the Funding Agreement will document the public purpose and the respective obligations of the City and Redlands Housing Corporation and will authorize the City's contribution to be deposited only through escrow for use toward the acquisition. As a reminder, the Corporation is intended to provide a separate nonprofit ownership structure that facilitates the continued operation of the Homekey property over the next several years. The current plan is for the Corporation to serve as an interim owner until the property can be transferred in the coming years, subject to applicable State approvals and funding requirements, to an external, independent nonprofit organization for long-term operation as permanent supportive housing.
The proposed action is exempt from environmental review pursuant to Section 15061(b)(3) of the State CEQA Guidelines, commonly referred to as the “common sense” exemption, which applies where it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment. Approval of the Funding Agreement does not itself authorize new construction, an expansion of use, or physical changes to the property. Instead, it establishes funding and reimbursement terms for professional services performed in connection with activities at an existing City-owned facility. Therefore, the proposed action will not result in a direct or reasonably foreseeable indirect physical change in the environment.
ALTERNATIVES:
The City Council may decline to approve the Funding Agreement or may provide alternate direction regarding the proposed contribution.
STRATEGIC PLAN:
Priority B: Public Health and Safety, 4. Homelessness
SUBMITTED BY:
Danielle Garcia, Assistant City Manager
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Kurt Wilson, Assistant City Manager
David Rabindranath, Homeless Solutions Manager
James Garland, Finance Director
FISCAL IMPACT
Fiscal Year: 2027
Revenue Generating: No
Amount: $1,650,000
Budgeted Y/N: Yes
Account No.: 101126-9901
Additional Appropriation Required: Yes
Discussion:
Approval will authorize a $1,650,000 nonrepayable capital contribution to Redlands Housing Corporation toward the acquisition of 1675 Industrial Park Avenue. The City manager is authorized to increase the transfer amount by up to 5% if necessary and appropriate to complete the transaction. The contribution must be returned to the City if the acquisition does not close except for funds use towards due diligence expenses. An additional appropriation is required. If the item is approved, $700,000 will be released from the Reserve for Homelessness/Public Safety and an additional $950,000 will be appropriated from the General Fund Unassigned Fund Balance.
Attachments
Additional_Appropriation_Form-Redlands_Housing_Corporation_Property_Acquisition.pdf REVISED-_RHC_Home_Key_Funding_Agreement_wmFY_2627-43.pdf DATE OF REQUEST:
An additional appropriation is hereby requested as follows:
Department:
JUSTIFICATION:
Requested By:
Recommended By Finance Director: Recommended:
Yes No Signed
Comments: Approved by City Council:
Date:
Signed:
City Clerk
REVENUE APPROPRIATION INCREASE (if applicable)
EXPENDITURE APPROPRIATION INCREASE (if applicable)
$ -
$ -
TRANSACTION NO:
ACCOUNTING PERIOD:
Account Description Orgkey Object Code Job Ledger (If
applicable) Amount
Job Ledger (If
applicable) Account Description Orgkey Object Code Amount Department Head
City Manager
CITY OF REDLANDS
REQUEST FOR ADDITIONAL APPROPRIATION
FINANCE USE ONLY
17942.00162\45395422.5
AMENDED
September 14, 2026
FUNDING AGREEMENT
This Funding Agreement (“Agreement”) is entered into this ___ day of September, 2026 (the “Effective Date”), by and between the CITY OF REDLANDS, a California municipal corporation (the “City”), and REDLANDS HOUSING CORPORATION, a California nonprofit public benefit corporation (“Redlands Housing”). The City and Redlands Housing are sometimes individually referred to as “Party” and collectively as “Parties.”
RECITALS
A. WHEREAS, Redlands Housing is a nonprofit public benefit corporation formed and controlled by the City to acquire and operate real estate for the public purpose of expanding housing opportunities in the City of Redlands.
B. WHEREAS, Redlands Housing has negotiated and proposes to enter into a purchase and sale agreement to purchase a former motel converted into residential housing located at 1675 Industrial Park Avenue, Redlands, California 92374 (the “Project”) and intends to operate the property as a residential housing property providing permanent supportive housing for City’s unhoused population;
C. WHEREAS, City desires to provide a nonrepayable capital contribution of ONE MILLION SIX HUNDRED FIFTY THOUSAND AND NO/100 DOLLARS ($1,650,000.00) for Redlands Housing’s acquisition of the Project (the “Contribution”); D. WHEREAS, City’s contribution of such funds in Redlands Housing to acquire the Project will serve the public purpose of supporting City’s housing policy and provide additional permanent supportive housing for City’s unhoused population (the “Public Purpose”); and E. WHEREAS, the Parties wish to enter into this Agreement to document the City’s action to provide the funds to Redlands Housing for acquisition of the Project and Redlands Housing’s obligations in consideration for the contribution of such funds.
NOW, THEREFORE, the City and Redlands Housing do hereby agree as follows:
AGREEMENT
1. Incorporation of Recitals. The Recitals set forth above are incorporated herein and made an operative part of this Agreement.
2. Contribution. The $1,650,000 Contribution is allocated as follows: $700,000 toward the purchase price, $600,000 toward payment of delinquent property taxes, $135,000 toward estimated Closing costs, $200,000 as a contingency for currently unknown costs that may arise before Closing, and $15,000 toward due diligence reports. City shall provide funding as and when requested by Redlands Housing to consummate the acquisition, including by depositing funds into escrow or by making direct payments to contractors or other third parties, as appropriate, for acquisition-related costs, including funding the escrow account with Fidelity National Title Insurance Company (“Escrow”) within the year following the Effective Date of this Agreement.
In consideration of the Contribution, Redlands Housing agrees to acquire the Project and operate 17942.00162\45395422.5
2 it as permanent supportive housing for the City’s unhoused population. If Redlands Housing does not acquire the Project, then Escrow shall return the Contribution to the City upon the termination of the Escrow, less any funds expended on due diligence or which is non refundable pursuant to the purchase and sale agreement for the Project.
3. Term. City’s obligations under this Agreement are considered to be fulfilled upon Escrow’s receipt of the Contribution. Redlands Housing’s obligation to acquire the Project and operate it as permanent supportive housing for the City’s unhoused population shall survive perpetually, unless the purchase agreement to acquire the Project terminates and does not close, then Redlands Housing’s obligations shall terminate upon Escrow’s return of the Contribution to City.
4. Notices. As used in this Agreement, notice includes but is not limited to the communications of any notice, request, demand, approval, statement, report, acceptance, consent, waiver, and appointment. All notices must be in writing. All such notices from one party to another may be delivered in person, sent via reputable overnight courier, or served by first-class mail, certified or registered, postage prepaid, to each and all of the addresses set forth below.
To Redlands Housing at:
Redlands Housing Corporation
c/o City of Redlands
Attn: City Manager
35 Cajon Street, Suite 4
Redlands, CA 92373
Phone: (909) 798-7531
To City at:
City of Redlands
Attn: City Clerk
35 Cajon Street, Suite 4
Redlands, CA 92373
Phone: (909) 798-7531
Any party may change the address to which such notices or other communications may be sent by giving the other Parties written notice of such change.
5. Parties’ Approval of Agreement. City has approved this Agreement and appropriated the funds for the Contribution as of the Effective Date. Redlands Housing has approved this Agreement by Redlands Housing’s Board of Directors on the Effective Date.
6. Authority to Enter Agreement. Each Party to this Agreement warrants to the other that it is duly organized and existing and that it and the respective signatories have full right and authority to enter into and consummate this Agreement and all related documents and bind the parties thereto.
7. Entire Agreement. This Agreement is the result of negotiations between the Parties. This Agreement is intended by the Parties as a full and final expression of their understanding with respect to the matters contained in this Agreement and shall not be modified in any manner except by an instrument in writing executed by the Parties or their respective successors in interest.
8. Controlling Law. The interpretation and performance of this Agreement shall be governed by the laws of the State of California. Venue shall be in San Bernardino County.
9. Attorneys’ Fees. Each Party shall bear its own attorneys’ fees and costs. 17942.00162\45395422.5
3 10. No Waiver. Failure of either Party to insist upon strict compliance with any of the terms, covenants, or conditions hereof shall not be deemed a waiver of such term, covenant, or condition, nor shall any waiver or relinquishment of any rights or powers hereunder at any one time or more times be deemed a waiver or relinquishment of such other right or power at any other time or times.
11. No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.
12. Severability. It is intended that each paragraph of this Agreement shall be treated as separate and divisible, and in the event that any paragraphs are deemed unenforceable, the remainder shall continue to be in full force and effect so long as the primary purpose of this Agreement is unaffected.
13. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same instrument. [SIGNATURES ON NEXT PAGE]
17942.00162\45395422.5
4 SIGNATURE PAGE FOR THE FUNDING AGREEMENT BY AND BETWEEN THE
CITY OF REDLANDS AND THE REDLANDS HOUSING CORPORATION
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date as indicated beside each Party’s signature.
Dated: _________________________
REDLANDS HOUSING CORPORATION,
a California nonprofit public benefit corporation
By: ________________________
Name: Charles M. Duggan, Jr.
Its: President
Dated: _________________________
CITY OF REDLANDS,
a California municipal corporation
By:________________________
Charles M. Duggan, Jr., City Manager
ATTEST:
__________________________________
Jeanne Donaldson, City Clerk
APPROVED AS TO FORM:
_______________________________________
Yvette Garcia, City Attorney
City Council AGENDA ITEM NO. J3.
DATE: September 15, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of a National Pollutant Discharge Elimination System (NPDES) Stormwater Permit Implementation Agreement for the Santa Ana Region, NPDES NO. CAS618036, Order No. R8- 2010-0036 establishing the responsibilities with respect to compliance with NPDES Stormwater regulations and sharing costs associated with the order in the amount of $139,323 (Municipal Utilities and Engineering Director Heredia)
MOTION:
If the City Council determines that staff's recommendation is appropriate, the following motion is provided:
I move that the City Council approve the Implementation Agreement for the National Pollutant Discharge Elimination System (NPDES) Stormwater Permit.
RECOMMENDATION:
Staff recommends the City Council approve the Implementation Agreement for the National Pollutant Discharge Elimination System (NPDES) Stormwater Permit in compliance with the Santa Ana Region, NPDES No.
CAS618036, Order No. R8-2010-0036.
DISCUSSION:
The National Pollutant Discharge Elimination System (NPDES) permit program is a federally mandated regulatory program established by the U.S. Environmental Protection Agency (EPA), implemented by the State of California, and administered through Regional Water Quality Control Boards.
The State of California determined that implementing the NPDES program would be most effective at the local level and therefore established regional water quality control boards to oversee specific watershed areas. California is divided into nine (9) regional boards, with the City of Redlands located within Region Eight (8), commonly known as the Santa Ana Region.
Due to the extensive scope and regulatory requirements of the NPDES permit, the State determined that compliance would require a coordinated regional approach. As a result, each region is organized into groups of participating agencies. The City of Redlands is a member of the San Bernardino County Group, which is administered by the San Bernardino County Flood Control District, serving as the Principal Permittee. The group consists of 16 incorporated cities and the County of San Bernardino, collectively referred to as the Co-Permittees.
Together, the Principal Permittee and Co-Permittees are collectively known as the Permittees.
The Implementation Agreement establishes the framework and responsibilities necessary for the coordinated administration and compliance of the new permit requirements. The agreement also defines the cost-sharing methodology and allocates the annual financial contributions among the participating agencies. This agreement shall terminate on the effective date of a new implementation agreement approved by all parties that will supersede this agreement. The City is obligated to share 5.25% of the total program cost annually, starting in FY 2026/27, in the amount of $139,323.
The City of Redlands benefits from participation in the regional Municipal Separate Storm Sewer System (MS4) program under the NPDES Stormwater Permit (Permit No. CAS618036, Order No. R8-2010-0036). The Implementation Agreement provides for an equitable distribution of program costs among the 16 participating cities and the County of San Bernardino, all of which conduct their stormwater management activities in accordance with the requirements of this permit.
ALTERNATIVES:
The City Council may elect not to execute the Implementation Agreement and participate in the coordinated compliance effort with the County of San Bernardino, the San Bernardino County Flood Control District, and the copermittee cities. However, this option is not recommended, as participation provides a coordinated regional approach to permit compliance, promotes the efficient sharing of resources among jurisdictions and helps ensure compliance obligations are met in a cost-effective manner.
STRATEGIC PLAN:
N/A
SUBMITTED BY:
Monica Heredia, Municipal Utilities and Engineering Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Danielle Garcia, Assistant City Manager
Kurt Wilson, Assistant City Manager
James Garland, Finance Director
PREPARED BY:
Goutam Dobey, City Engineer
FISCAL IMPACT
Fiscal Year: 26/27
Account No.: 101163-6005
Amount: $139,323
Budgeted Y/N: Y
Additional Appropriation Required: No
Discussion:
The City of Redlands' annual share of the costs associated with the Order are currently $139,323 per year (5.25% of the total program cost). Funds are available under the land-use engineering budget (101163) within the Development Services Department (DSD).
Attachments
I:\cmo\Agreements\NPDES MS4 Implementation Agreement.bm.09.01.2026.FY2728-41.doc 1 NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM
STORMWATER PERMIT IMPLEMENTATION AGREEMENT
SANTA ANA REGION
This AGREEMENT entered into as of this 15th day of September, 2026, by San Bernardino County, (herein called the COUNTY), the San Bernardino County Flood Control District (herein called the DISTRICT), and the Cities of Big Bear Lake, Chino, Chino Hills, Colton, Fontana, Grand Terrace, Highland, Loma Linda, Montclair, Ontario, Rancho Cucamonga, Redlands, Rialto, San Bernardino, Upland, and Yucaipa (herein called the CITIES) establishes the responsibilities of each party with respect to compliance with National Pollutant Discharge Elimination System (NPDES) Stormwater regulations administered by the California Regional Water Quality Control Board, Santa Ana Region (SARWQCB) by the authority granted by the federal Clean Water Act (CWA) and its 1987 amendments and the Water Quality Act (WQA).
RECITALS
WHEREAS, Congress in 1987 amended Section 402 of the Federal Clean Water Act (33 U.S.C.A. 1342 (p)) to require the federal Environmental Protection Agency (EPA) to promulgate regulations for applications for permits for stormwater discharges; and WHEREAS, these permit regulations require the control of pollutants from stormwater discharges by requiring a National Pollutant Discharge Elimination System (NPDES) Permit for the discharge of stormwaters into waters of the United States; and WHEREAS, these EPA regulations require NPDES permits for discharges from municipal separate storm sewer systems (MS4 Permit) on a system-wide or jurisdiction-wide basis; and WHEREAS, the State Legislature, in enacting the San Bernardino County Flood Control Act, created the San Bernardino County Flood Control District to provide for the control of flood and storm waters; and
WHEREAS, the Powers granted to the DISTRICT by the San Bernardino County Flood Control Act include carrying on technical and other investigations, examinations, or tests of all kinds, making measurements, collecting data, and making analyses, studies, and inspections pertaining to water supply, control of floods, use of water, water quality, nuisance, pollution, waste, and contamination of water both within and without the DISTRICT; and WHEREAS, the CITIES, the COUNTY, and the DISTRICT desire to develop and implement an integrated stormwater discharge management program with the objective of improving water quality in the Santa Ana Watershed portion of San Bernardino County; and WHEREAS, the California State Water Resources Control Board (SWRCB) as designee of the EPA has delegated authority to the Regional Water Quality Control Board – Santa Ana Region (SARWQCB) for administration of the MS4 Permit program and issuance of MS4 Permits within the boundaries of their Region; and
I:\cmo\Agreements\NPDES MS4 Implementation Agreement.bm.09.01.2026.FY2728-41.doc 2 WHEREAS, the DISTRICT, COUNTY, and CITIES have been designated as joint permittees (Permittees) by the SARWQCB for the MS4 Permit issued to the County of San Bernardino; and WHEREAS, the DISTRICT has been designated as the Principal Permittee in the MS4 Permit; and
WHEREAS, the COUNTY and the CITIES have been designated as the Co-permittees in the MS4 Permit; and
WHEREAS, cooperation between the CITIES, the COUNTY, and the DISTRICT to jointly file an application for the MS4 Permit is in the best interest of the CITIES, the COUNTY, and the DISTRICT; and
WHEREAS, the Permittees shall establish and maintain a Management Committee to coordinate compliance with MS4 Permit requirements and implement a Stormwater Management Program across all jurisdictions covered by this MS4 Permit; and NOW THEREFORE, the parties hereto do mutually agree as follows:
I. Filing Status. The COUNTY, DISTRICT, and CITIES will jointly file (unless directed to proceed separately by the SARWQCB) the application for an area-wide storm water permit. The COUNTY, the DISTRICT, and each individual CITY will be a Permittee.
II. Management Committee. The DISTRICT, as Principal Permittee, and COUNTY and CITIES, as Co-permittees, shall support and facilitate compliance with area-wide MS4 Permit requirements and implementation of the Stormwater Management Program through the workings of the Management Committee. The responsibilities and structure of this committee shall include:
A. The purpose of the Management Committee shall be to develop policies, (including goals, needs, and priorities) budgets, and implementation strategies and plans for the area-wide Stormwater Management Program to ensure compliance with the MS4 Permit. The Management Committee shall evaluate implementation options and strategies and recommend implementation actions to the DISTRICT.
B. Each Permittee shall designate in writing at least one authorized representative and one alternate to participate on the Management Committee. Management Committee designees and alternates shall be authorized by their respective city council or governing board to cast votes on behalf of their jurisdiction to determine Stormwater Management Program budgets and all other program elements required to implement the areawide Municipal Stormwater Management Plan (MSWMP).
I:\cmo\Agreements\NPDES MS4 Implementation Agreement.bm.09.01.2026.FY2728-41.doc 3 C. The Principal Permittee shall serve as the chairperson of the Management Committee.
D. The Management Committee shall meet at the frequency required by the MS4 Permit or on a quarterly basis.
E. Ten (10) authorized representatives present in person at a scheduled meeting constitute a quorum for the transaction of business of the Management Committee. If a quorum is not present at a scheduled Management Committee meeting, less than a quorum may adjourn the meeting. For all Management Committee actions other than approval of the budget as set forth in Section VII.C.1. of this AGREEMENT, a majority vote of the quorum shall decide any question brought before the Management Committee for decision.
F. The Management Committee shall support Stormwater Management Program implementation by providing guidance to the Principal Permittee with respect to stormwater program administration and approving elements of the area-wide MSWMP.
G. The Management Committee may establish subcommittees to support the work of the Management Committee. Subcommittees shall include interested members of the Management Committee, and/or other Permittee staff with necessary expertise. Subcommittees may develop recommendations for Management Committee consideration. Such recommendations require majority approval by members of the subcommittee on a one vote per Permittee basis.
H. Approval of Management Committee decisions will require a majority vote of the authorized representatives or alternates in attendance, on a one vote per Permittee basis. In the event that the Management Committee does not approve a subcommittee recommendation, the item will be directed back to the subcommittee for reconsideration.
I. All parties to this AGREEMENT achieve cost savings by working collectively to implement the areawide stormwater program. To maximize these cost savings, the Permittees agree that:
1. Each authorized representative shall actively participate in Management Committee meetings;
2. Each Permittee shall actively participate in at least one subcommittee, either through the authorized representative or other authorized designee. Participation will be defined as attendance at fifty percent (50%) or more of subcommittee meetings held in a given fiscal year.
I:\cmo\Agreements\NPDES MS4 Implementation Agreement.bm.09.01.2026.FY2728-41.doc 4 III. Principal Permittee Responsibilities.
The DISTRICT, acting through its Board of Supervisors, is the Stormwater Program Administrator for purposes of this AGREEMENT. The DISTRICT shall have administrative responsibilities and shall be reimbursed for its time expended on behalf of the Stormwater Program. These rates include actual hourly rate including fringe benefits plus any other direct cost(s). Materials are to be reimbursed at direct cost.
The DISTRICT, while acting as administrator, will strive to implement the policies, budget, and required program elements according to the recommendations of the Management Committee. In turn, the Management Committee will work in good faith with the DISTRICT to make reasonable policy, budget and required program element recommendations to the DISTRICT.
The Parties recognize and acknowledge, however, that the DISTRICT, as governed by the San Bernardino County Flood Control District Board of Supervisors, retains final authority regarding the nature and manner in which the recommendations of the Management Committee shall be executed.
In the event that the DISTRICT proposes to implement an approach different than the one recommended by the Management Committee, the DISTRICT's proposed alternative action shall be communicated to the Management Committee at the next available meeting of the Management Committee. If the Management Committee approves the alternative action, then the cost sharing provisions of this AGREEMENT shall govern the allocation of any costs associated with that alternative action. If, in good faith, the Management Committee does not approve the alternative action, the DISTRICT may implement the alternative action, but the DISTRICT shall be solely responsible for paying the increased costs, if any, resulting from the alternative action.
This increased cost shall be measured by the difference between the cost of the alternative action and the estimated cost of the action as reasonably recommended by the Management Committee.
If the DISTRICT’S proposed alternative implementation action involves an increase in program costs, that alternative implementation action shall not be adopted until such time as each authorized representative of the Management Committee has had 45 days to relay that alternative implementation action to its various governing bodies for approval. CITIES and COUNTY shall have no responsibility for the incremental increase in cost associated with an alternative action that is not approved by the Management Committee after 45 days has passed with the governing bodies failing to approve the alternative implementation action.
The DISTRICT will act as the contracting party, on behalf of the Co-permittees for Stormwater Management Program contracts and agreements with all consultants, contractors, vendors or other entities as recommended by the Management Committee.
The DISTRICT, if recommended by the Management Committee, may act on behalf of the Copermittees as applicant in preparing and submitting grant proposals, and may act as administrator for any awarded grant funds.
I:\cmo\Agreements\NPDES MS4 Implementation Agreement.bm.09.01.2026.FY2728-41.doc 5 The DISTRICT, if recommended by the Management Committee, will act on behalf of the Stormwater Program as the contracting party and signatory in joint agreements with other municipal stormwater programs and stakeholders for regional benefits and cooperation.
As the Principal Permittee under the MS4 Permit, the DISTRICT shall coordinate all area-wide MS4 Permit activities and manage the Stormwater Management Program by:
A. Conducting chemical, biological and bacteriological water quality monitoring on behalf of the areawide program as required by the MS4 Permit.
B. Implementing management programs, monitoring programs, and related plans as required by the MS4 Permit.
C. Preparing and submitting to the Executive Officer (SARWQCB) unified reports, plans, and programs necessary to comply with the MS4 Permit.
D. Coordinating and conducting Management Committee meetings as specified in the MSWMP.
E. Taking the lead role in initiating and developing area-wide programs and activities necessary to comply with the MS4 Permit.
F. Participating, as needed, in any subcommittees formed to facilitate MS4 Permit requirements.
G. Providing technical and administrative support and inform the Copermittees of the progress of other pertinent municipal programs, pilot projects, research studies, and other information to facilitate implementation of Co-permittees’ stormwater program.
H. Coordinating the implementation of area-wide Stormwater Management Program activities such as a monitoring program, public education, and pollution prevention.
I. Gathering and disseminating information on the progress of statewide municipal stormwater programs and evaluate the information for potential use in the execution of the MS4 Permit.
J. Monitoring the implementation of the plans and programs required by the MS4 Permit and determine their effectiveness in attaining water quality standards.
I:\cmo\Agreements\NPDES MS4 Implementation Agreement.bm.09.01.2026.FY2728-41.doc 6 K. Coordinating with SARWQCB activities pertaining to implementation of the MS4 Permit, including the submittal of all required reports, plans, and programs.
L. Soliciting and coordinating public input for any major proposed stormwater management programs and implementation plans.
M. Developing and implementing mechanisms, performance standards, etc., to promote consistent implementation of Best Management Practices among the Permittees.
N. Cooperating in watershed management programs and regional and/or statewide monitoring programs.
IV. Co-permittee Responsibilities. The Co-permittees shall support the Principal Permittee by:
A. Preparing and submitting to the Principal Permittee in a timely manner all required information necessary to comply with permit reporting requirements. Timely completion of Permittee annual report information is considered meeting the deadline if received on or before September 15th of each reporting year.
B. Notifying the Principal Permittee immediately, in writing, of any changes to the designated representative to the Management Committee.
C. Reviewing and commenting on all plans, strategies, management programs, and monitoring programs, as developed by the Principal Permittee or a subcommittee of the Management Committee.
D. Conducting and/or coordinating with the Principal Permittee on any surveys or characterizations needed to identify pollutant sources from specific drainage areas.
V. Compliance Responsibilities. The DISTRICT, COUNTY and CITIES are individually responsible for implementing all MS4 Permit requirements within their respective jurisdictions. The Management Committee does not assume any responsibility for implementing the Stormwater Management Programs for the Principal Permittee or any other Permittee or for ensuring that the Principal Permittee or the Co-permittees implement programs consistent with the recommendations of the Management Committee.
VI. Indemnification and Insurance. Each party shall indemnify, defend, and hold harmless the other parties to this AGREEMENT from and against any and all liability and expense arising from any act or omission of the indemnifying party, its authorized officers, employees, agents, and volunteers in connection with the performance of this AGREEMENT, including, but not limited to reasonable defense costs, reasonable legal I:\cmo\Agreements\NPDES MS4 Implementation Agreement.bm.09.01.2026.FY2728-41.doc 7 fees, claims, actions, damages, liability, and causes of action for damages of any nature whatsoever; provided, however, that no party shall indemnify another party for that party’s own negligence or willful misconduct.
In the event a party, or parties, to this AGREEMENT is/are found to be comparatively at fault for any claim, action, loss or damage which results from their respective obligations under this AGREEMENT, the party, or parties shall indemnify the other party/parties to the extent of its/their comparative fault. Furthermore, if a party attempts to seek recovery from the other for Workers’ Compensation benefits paid to an employee, the parties agree that any alleged negligence of the employee shall not be construed against the employer of that employee.
The parties to this AGREEMENT are authorized self-insured public entities for purposes of Professional Liability, Automobile Liability, General Liability, and Workers’ Compensation and warrant that through their programs of self-insurance, they have adequate coverage or resources to protect against liabilities arising out of their performance under this AGREEMENT.
VII. Program Costs. The responsibilities for payment of all shared costs of equipment, services, contracted analytical services, and the cost of implementing the MS4 Permit, shall be distributed among the DISTRICT, COUNTY, and CITIES as follows:
A. The DISTRICT shall contribute 5% of the annual Program Costs; the other Permittees shall be responsible for the remaining 95% of the Program Costs.
B. The annual budget shall separate program costs into four Program Areas:
1. Monitoring, which shall include any water quality and hydrographic monitoring and laboratory analyses.
2. Public Education, which shall include all public outreach programs.
3. Program Management & Regulatory Activities, which includes administrative, reporting and regulatory activities.
4. Training, which addresses any training conducted to implement the stormwater management program.
C. The Principal Permittee shall prepare and implement an annual operating budget with the participation of the Permittees. The budget year shall coincide with the fiscal year of the DISTRICT, July 1 – June 30.
1. The Principal Permittee will forward the annual operating budget for the forthcoming year to the Co-permittees for review and approval. The review period shall be from the first business day of I:\cmo\Agreements\NPDES MS4 Implementation Agreement.bm.09.01.2026.FY2728-41.doc 8 November to the first business day of December of each year.
During the review period, the Co-permittees may provide written comments on the budget to the Principal Permittee. The Fiscal Subcommittee will review the comments on the budget and endorse a draft budget for Management Committee approval. The Management Committee will consider the draft budget for approval at the January meeting. An affirmative response from a majority of the total number of authorized representatives or authorized alternates is required for approval.
D. For Fiscal Year 2025/26, the Permittees cost share shall be as follows:
PERMITTEE PERCENTAGE SHARE
Big Bear Lake 1.63
Chino 4.93
Chino Hills 5.22
Colton 3.43
Fontana 9.49
Grand Terrace 1.66
Highland 3.62
Loma Linda 2.31
Montclair 2.43
Ontario 9.00
Rancho Cucamonga 8.35
Redlands 5.25
Rialto 5.33
San Bernardino 10.60
Upland 4.14
Yucaipa 4.19
County 13.54
District 5.00
TOTAL 100
E. For Fiscal Year 2026/27, and all subsequent fiscal years the Permittees cost share shall be determined annually according to the methodology provided in Appendix A.
I:\cmo\Agreements\NPDES MS4 Implementation Agreement.bm.09.01.2026.FY2728-41.doc 9 F. For Fiscal Year 2026/27, and all subsequent fiscal years, the Permittees annual cost share shall be calculated by November 1 of each year and shall be included in the annual budget proposal.
G. The DISTRICT shall invoice each CITY and the COUNTY for its annual deposit after July 1, the start of the fiscal year. Each CITY and the COUNTY shall pay the deposit within 60 days of the date of the invoice.
Each CITY’s and the COUNTY’s deposit shall be based on their prorated share of the approved annual budget, reduced for any surplus identified in the prior fiscal year-end accounting.
H. The DISTRICT shall make reasonable efforts to inform the Management Committee during the fiscal year of potential exceedances of the approved budget that may require the Parties to increase the deposits. If at any time during a fiscal year the program costs exceed the sum of the deposits, the DISTRICT shall submit invoices to the CITIES and the COUNTY to recover the deficit. The share for each CITY and the COUNTY shall be prorated according to the formula above (see Paragraphs D and E of this Section). Each CITY and COUNTY shall pay the invoice within 60 days of the billing date.
I. The DISTRICT shall prepare a fiscal year end accounting at the end of each fiscal year and distribute copies to the Permittees for their review by October 31 of that year. Permittees shall have 30 calendar days from the date of their receipt of the fiscal year end accounting to dispute in writing or concur with the findings. If the fiscal year end accounting results in costs exceeding the sum of the deposits (including interest earnings), the DISTRICT shall invoice each CITY and the COUNTY for its prorated share of the excess cost. Each CITY and the COUNTY shall pay the billing within 60 days of the date of the invoice. If the fiscal year end accounting results in the sum of the deposits (including interest earnings) exceeding costs, the excess deposits will carry forward to reduce the billings for the following year.
J. Upon termination of the program, a final accounting shall be performed by the DISTRICT. If costs exceed the sum of the deposits (including interest earnings), the DISTRICT shall invoice each CITY and the COUNTY for its prorated share of the excess. Each CITY and the COUNTY shall pay the invoice within 60 days of the date of the invoice. If the sum of the deposits (including interest earnings) exceeds the costs, the DISTRICT shall reimburse to each CITY and the COUNTY its prorated share of the excess (including any interest earnings remaining), within 30 days of the final accounting.
I:\cmo\Agreements\NPDES MS4 Implementation Agreement.bm.09.01.2026.FY2728-41.doc 10 K. Each CITY and the COUNTY shall bear the financial responsibility for implementing the program within its jurisdictional boundaries, including any applicable MS4 permit fees, as outlined in Section V.
L. The annual administrative costs (includes actual hourly rate including fringe benefits plus any other direct cost) incurred by the DISTRICT shall be included in the budget for the Areawide Program Costs and paid according to this Section, Section III and Appendix A.
M. The financial responsibility for this AGREEMENT will be effective on the date this AGREEMENT takes effect.
VIII. Term of the AGREEMENT. The term of the AGREEMENT coincides with the current MS4 Permit (Order No. R8-2010-0036) and subsequent MS4 Permits that list the DISTRICT, COUNTY, and the CITIES as Permittees. This AGREEMENT shall take effect on the date it is approved by all parties. This AGREEMENT shall terminate upon the effective date of a new implementation agreement approved by all parties which will supersede this AGREEMENT.
IX. Additional Parties. Any city or other entity which wishes to be a Permittee on the San Bernardino County MS4 Permit that was issued by SARWQCB shall agree to the provisions in this funding agreement and shall sign this AGREEMENT prior to being included in the permit. The date of initiation, for determining participant costs for any new Permittee shall be the date of inclusion in the San Bernardino County MS4 Permit issued by SARWQCB. The cost for adding any additional Permittee to the program, including additional permit and processing fees, shall be paid by the added Permittee.
Monies, if any, to be reimbursed to the existing Permittees shall be credited to their respective annual program operating fees for the following budget year.
X. Withdrawal from the AGREEMENT. A Permittee may withdraw from this AGREEMENT at the end of any fiscal year with written notice being received by the DISTRICT 1 year prior to the end of the fiscal year. A withdrawing Permittee will not be allowed refunds for tasks, projects or studies already underway in which funds have been obligated for the fiscal year.
The withdrawing Permittee shall be responsible for all assessed penalties as a consequence of withdrawal. The cost allocations to the remaining members will be calculated in the following budget year.
XI. Breach. Failure to comply with the terms of this AGREEMENT is a breach of the agreement. If a breach is not cured within ninety (90) days after receiving a notice to cure the breach by a permittee, permittee in breach may be terminated from this AGREEMENT by a majority vote of the Management Committee.
XII. Non-compliance with MS4 Permit Requirements. Any Permittee found in noncompliance with the conditions of the MS4 Permit within their jurisdictional I:\cmo\Agreements\NPDES MS4 Implementation Agreement.bm.09.01.2026.FY2728-41.doc 11 responsibilities shall be solely liable for any assessed penalties, pursuant to Section 13385 of the Water Code. Penalties that apply to all the Permittees shall be assessed according to the formula in Appendix A.
XIII. Legal Action/Costs/Attorney Fees. Where any legal action is necessary to declare any party’s rights hereunder or enforce any provision hereof for any damages by reason of an alleged breach of any provisions of this AGREEMENT, each party shall bear its own attorney’s fees and costs incurred in conjunction with such legal action regardless of who is found to be the prevailing party. This section shall not apply to those costs and attorney’s fees arising from any third party legal action against a party hereto and payable under Section VI, Indemnification and Insurance.
XIV. Amendments to the AGREEMENT. This AGREEMENT may be amended by consent of a three-quarters majority of the Permittees (rounded to the nearest whole number).
Amendments to this AGREEMENT may be adopted and executed concurrently, and shall become effective upon its execution by a majority of the Permittees as defined above.
XV. Authorized Signatories: Each Permittee will determine who will be the authorized signatory. This person shall be authorized to execute the application(s) for MS4 Permit(s) and take all other procedural steps necessary to file the application(s) for MS4 Permits.
XVI. Notices. All notices shall be deemed duly given if delivered by hand; or five (5) working days after deposit in the U.S. Mail, certified mail, return receipt requested.
XVII. Governing Law. This AGREEMENT will be governed and construed in accordance with laws of the State of California. If any provision or provisions of this AGREEMENT shall be held to be invalid, illegal or unenforceable, the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired hereby. Any legal action which arises out of or is in any way related to this AGREEMENT shall be brought in the Superior Court of the San Bernardino County.
XVIII. Consent to Breach not Waiver. No term or provision hereof shall be deemed waived and no breach excused, unless such waiver or consent shall be in writing and signed by any Permittee to have waived or consented. Any consent by any Permittee to, or waiver of, a breach by the other whether expressed or implied, shall not constitute a consent to, waiver of, or excuse for any other different or subsequent breach.
XIX. Reserved.
XX. Applicability of Prior Agreements. This document constitutes the entire AGREEMENT between the Permittees with respect to the subject matter; all prior agreements, representation, statements, negotiations, and undertakings are superseded hereby and shall be deemed terminated upon the effective date of this AGREEMENT.
I:\cmo\Agreements\NPDES MS4 Implementation Agreement.bm.09.01.2026.FY2728-41.doc 12 XXI. Execution of the AGREEMENT. This AGREEMENT may be executed in counterpart and the signed counterparts shall constitute a single instrument.
XXII. No Separate Entity. This AGREEMENT established a framework for PERMITTEE cooperation on storm water issues. Nothing in this AGREEMENT shall be construed to create an entity separate from the local agencies that join in this cooperative effort.
IN WITNESS WHEREOF, the AGREEMENT has been executed this 15th day of September, 2026.
CITY OF REDLANDS
___________________________
Mario Saucedo, Mayor
Dated: ________________________
APPROVED AS TO LEGAL FORM
By: ___________________________
Jeanne Donaldson
City Clerk
By: ___________________________
Yvette M. Abich Garcia
City Attorney
Dated: _________________________
I:\cmo\Agreements\NPDES MS4 Implementation Agreement.bm.09.01.2026.FY2728-41.doc 13 APPENDIX A
A. The DISTRICT shall pay five percent (5%) of the total annual cost, and the COUNTY and the remaining Co-permittees, collectively, shall pay the remaining ninety-five percent (95%) of the total annual cost pursuant to the formula set forth in Paragraph C, below.
B. The Permittees total annual cost share is the sum of the individual cost-shares calculated for each Program Cost Area.
C. The Permittees annual cost share for each Program Cost Area (PCAi) shall be calculated using three cost factors:
1. Base, which represents the percentage of the program costs equally applied to all Permittees. The base (B) fraction is calculated as follows:
B = 1/N, where N = number of Permittees
2. Relative Population, which represents the percentage of the program costs based on the relative population of each Permittee. Relative population (RP) of each Permittee shall be calculated annually from annual population estimates issued by the California Department of Finance (E-1 Table).
RPi = (Pi/Ptotal), where
RPi = relative population of Permittee (i)
Pi = population of Permittee (i)
Ptotal = total population for area covered by the area-wide permit
3. Relative Land Area, which represents the percentage of the program costs based on the relative land area of each Permittee. Relative Land Area (RLA) shall be calculated as follows:
a. The calculation of relative land area within each Permittee’s jurisdiction shall exclude land under tribal, state or federal jurisdiction, or any land excluded by the State Water Resources Control Board. Any Permittee seeking to exclude lands under this Section shall specifically request that exclusion from the Principal Permittee by providing the request in writing along with necessary documentation no later than October 1 to be considered for inclusion in the next year’s annual budget. The requesting Permittee has the burden of proving entitlement to any exemption so requested.
b. The method for calculating relative land area shall be determined from the Assessor’s Parcel data provided by the COUNTY Information Services Department.
I:\cmo\Agreements\NPDES MS4 Implementation Agreement.bm.09.01.2026.FY2728-41.doc 14 RLAi = (Li/Ltotal), where
RLAi =relative land area of Co-permittee (i)
Li = land area of Co-permittee (i), less excluded lands Ltotal = total land area under permit jurisdiction
D. The Permittee’s cost share for each individual Program Cost Area is based on the relative importance of the cost factors to the Program Cost Area. The cost share calculation for each Program Cost Area is as follows:
PCAi = [(B * Xi * ABi) + (RPi * Yi * ABi) + (RLAi * Zi * ABi)] Where,
PCAi = Permittee’s cost share for PCAi
ABi = Annual budget for PCAi
B = Base fraction for each Permittee
Xi = Percentage apportioned to the base for PCAi
RPi = Relative population of Permittee(i)
Yi = Percentage apportioned to relative population for PCAi RLAi = Relative land area of the Permittee(i)
Zi = Percentage apportioned to relative land are for PCAi E. The Permittee’s total annual cost share shall be calculated by summing the cost shares calculated for each individual Program Cost Area:
Permittee’s annual cost share = PCA1 + PCA2 + PCA3 + PCA4 Table 1. Budget Year [DATE]
Program Cost Areas
(PCAi)
Percent of the Program Cost Area
Apportioned to each Cost Factor
Base
(Xi)
Relative
Populatio
n (Yi)
Relative
Land
Area (Zi)
Monitoring (PCA1) 10% 30% 60%
Public Education (PCA2) 10% 80% 10%
Program Management &
Regulatory Activities
(PCA3)
30% 50% 20%
Training (PCA4) 30% 60% 10%
Procedures for the Annual Phase 1 Cost Share Determination All analysis completed using ESRI’s ArcGIS Pro software. Layer and field names referenced in this methodology are given to avoid confusion. They are only suggestions. When adding or subtracting values, you may do so within ArcGIS Pro using the Field Calculator function, or within Excel.
Methods for Calculating the Excluded Lands Area
I. Data needed:
• Phase 1 MS4 Boundary
• County APN file with owner attribute information (Request from County Surveyor’s Office) • Flood Control District Right of Way (FCD RW) Parcels (Request from County Surveyor’s Office)
• Latest City Boundaries- https://open.sbcounty.gov/
II. Analysis
1. Begin with the Phase 1 Boundary layer. Use the Identity tool to break the Phase 1 Boundary up by the City and Unincorporated Boundaries. This will produce a new layer called “Phase1_Identity”. If you get multiple rows for a city or the county, merge them. You should be left with one row for each city and a single row for the County.
2. Open the attribute table and add a double, numerical field to this layer. Right click the new field and select ‘calculate geometry’ to find area (square miles).
3. Set a Definition Query on the FCD RW Layer so that only FCD Fee Owned Parcels are showing.
Export the features and label it “FCDFeeOwned”
4. Use the Clip (Analysis) tool to clip the APN and FCDFeeOwned layers so that only parcels within the MS4 Phase 1 area remain.
5. At this point State, Federal, and Tribal Lands must be removed as they are excluded from the Permittee area calculations. Open the APN layer’s attribute table and select all State, Federal, and Tribal Owned Lands. This is a very large file so it may be helpful to “Summarize” table by Unique Land Owners. A list of Excluded Lands from the previous year may be used as reference, however new or differently spelled names are included every year so a thorough search of the records must be done. Once appropriate records have been selected, export selected records into a new layer called ‘ExcludedLands’.
6. Use the Erase tool to erase the “ExcludedLands” from the “Phase1_Identity” Layer. The new layer produced can be titled “Phase1_EraseExcluded” and will look like this:
7. Add a new double, numerical field to the “Phase1_EraseExcluded” layer and calculate the remaining area. Then subtract the new “Phase1_EraseExcluded” areas from the “Phase1_Identity” areas. This will give you the area of the Excluded Lands within each jurisdiction.
8. Using the “Phase1_EraseExcluded” Layer as an input, use the Erase tool to erase the FCD Fee Owned Parcels as well. The new layer titled “Phase1_EraseFCDFeeOwned” will look like the photo below.
9. Add a new double, numeric field to the “Phase1_EraseFCDFeeOwned” layer and calculate the area.
10. Finally, subtract the “Phase1_EraseFCDFeeOwned” areas from the “Phase1_EraseExcluded” areas and this will give you the areas for the FCD Fee Owned Parcel within each Jurisdiction. Use these numbers to fill in the Square Mileage Totals for NPDES Phase 1 MS4 Participants spreadsheet.
Alternate Method
Instead of using the Erase function, you may complete the following steps to label the individual APNs and FCD Fee Owned Parcels and then add them together to produce overall Jurisdictional Area Values.
Steps 1-5 Remain the same.
5. Add a text field called “Jurisdiction” to both the “ExcludedLands” and “FCDFeeOwned” layers.
Then use the ‘select by location tool’ to bulk select the Excluded Lands and Fee Owned Parcels within one Jurisdiction. Example- Select all Excluded Lands and Fee Owned Parcels within the City of San Bernardino.
6. Use the field calculator to add the city name to the Jurisdiction field for all the selected rows.
Repeat process for each of the individual jurisdictions.
7. Once all rows have been labeled by their respective jurisdiction, you must calculate the area.
Add a double, numeric field to both the “ExcludedLands” layer and the “FCDFeeOwned” layer.
8. For each layer, right click the new field and select the calculate geometry function to calculate area in square miles for both layers.
9. Add up the total square miles of Excluded Lands and FCD Fee Owned Parcel for each of the jurisdictions. Use these numbers to fill in the Square Mileage Totals for NPDES Phase 1 MS4 Participants spreadsheet.
Population
All Incorporated City populations can be found on the latest E-1 Table from the Department of Finance.
The only one that must be calculated for cost share determination purposes is the Unincorporated County population.
If Census Data has not changed and no Annexations have occurred, the numbers from the previous year will not change. If Census Data changes or Annexations occur, the Phase 1 County Population is calculated by the following method.
Methods for Calculating the County Phase 1 County Population I. Data needed:
• 2020 Census Block Boundaries and Census Block Population- These can be downloaded separately from the Census website and then joined together. • Latest City Boundaries- https://open.sbcounty.gov/
• E-1 Table 2023 from Department of Finance- You will need to reference the “Balance of County” values.
II. Analysis
1. Begin by joining the Census Block Layer with the Census Block Population Table. You will need individual population values for each Census Block to complete the next steps.
2. Open the Block layer attribute table and add a ‘double’ ‘numeric’ field called Area_sqft.
Right click the newly added field and use the calculate geometry function to calculate area in square feet. Then, create another field called PopPerSqft. Right click the field and use the field calculator function to divide population by area. (TotalPop/Area(sqft))
3. Next you will use the erase tool to erase the incorporated areas. This will give you a new layer similar to the photo below. The remaining areas will be only unincorporated County.
4. Add a field to the new layer and calculate the area again. Add another field and use the field calculator to multiply the PopPerSqft Field by the new area. The sum of this field will equal the estimated Unincorporated Area Population. This will be used in step 7.
5. To find the Population of Phase 1, Clip the layer from the previous step by the Phase 1 Boundary.
6. Add a field to this layer and calculate the new area. Then, add another field and multiply new area by PopPerSqFt. The sum of this field will give you the estimated population for Phase 1. This will also be used in step 7.
7. This GIS analysis will give you the estimated population of population for Phase 1 for the year of the Census Data you use, but you must now adjust it for the current year. 2020 Census
Unincorporated
Population
% of
Unincorporated
Population
Unincorporated
Population
Estimates
Phase 1 Population 119,204
Phase 1 sum from
the GIS Analysis
.0463147588 137778.071
Multiply Phase 1
Percentage by
Balance of County
from E-1
Spreadsheet
County Balance 138,174
Total
Unincorporated
County Sum from
the GIS Analysis
0.536852412 159703.929
Multiply County
Balance Percentage
by Balance of County
from E-1
Spreadsheet
Total 257,378
Sum of First and
Second Row
297482
Balance of County
from E-1
Spreadsheet
8. Use the Unincorporated Population Estimate (highlighted number) for the County Population on the Square Mileage Totals for NPDES Phase 1 MS4 Participants spreadsheet.
9. Fill out the other populations using the latest Department of Finance E-1 Table. For Chino, update cell formula with the Population minus the Chino Prison Population. Be sure to include CIM and CIW in prison population.
Big Bear Lake Chino Chino Hills Colton Fontana Grand Terrace Highland Loma Linda Montclair Ontario Rancho Cucamonga Redlands Rialto San Bernardino County of San Bernardino San Bernardino County Flood Control District Upland Yucaipa
SAN BERNARDINO COUNTY STORMWATER PROGRAM
A CONSORTIUM OF LOCAL AGENCIES
825 East Third Street, San Bernardino, California 92415-0835 (909) 387-8109 | FAX (909) 387-1841
, 2026 File: 10(NPD)-2.01
MAILING LIST OF CITY MANAGERS
RE: SAN BERNARDINO COUNTY AREAWIDE STORMWATER PROGRAM BUDGET FOR FY 2026-2027; ORDER NO. R8-2010-0036, NPDES NO. CAS618036 Dear City Manager:
The Implementation Agreement for the National Pollutant Discharge Elimination System (NPDES) Program, signed and adopted on June 28, 2011, requires the San Bernardino County Flood Control District (District) to prepare an annual budget necessary to fund the implementation of the San Bernardino County Areawide Stormwater Program. The Co-Permittees in the above-referenced permit are required to share in program costs based on the cost-share formula included in the Implementation Agreement.
The Fiscal Subcommittee met on October 15th, 2025, and agreed on the cost of each task for the FY26- 27 budget. The Fiscal Subcommittee met on October 30th, 2025, and recommended the budget for approval by the General Management Committee. The draft budget was approved at the November 19th, 2025, General Management Meeting (17-yes, 0-no, 0-abstain, 1-not in attendance). The approved budget is comprised and funded as follows:
Task No. Task Description Budgeted Amount
1 Administration $ 302,590
2 Public Education $ 316,256
3 Areawide Program Training Activities $ 58,055
4 Areawide Monitoring Program $ 445,768
5 Middle Santa Ana River Bacteria TMDL Implementation $ 155,226 6 Big Bear Lake TMDL Implementation $ 1,045,508
7 Watershed Action Plan Preparation and Implementation $ 0 8 Watershed Action Plan Online Geodatabase Program $ 48,268 9 MS4 Software System $ 0
10 Annual Areawide Program Report Preparation $ 184,307 11 Participation in Statewide Stormwater Issues – CASQA $ 81,369 12 Legal Assistance for Test Claim $ 20,003
13 Permit Renewal $ 1,220,395
14 Stormwater Monitoring Coalition - SCCWRP $ 129,311
15 Stormwater Quality Standards Task Force $ 173,293
16 CBRP Activities (MSAR TMDL Compliance) $ 306,048
Subtotal $ 4,486,396
20 Contingency $ 448,640
Total Budget $ 4,935,036
Usage of Fund Balance, Carryover ($ 2,250,000)
Projected Interest Revenue ($ 30,000)
Amount to Fund $ 2,655,036
Budget Transmittal Letter for FY 2026-2027
, 2026