Jeff Gee, Mayor
Lissette Espinoza-Garnica, Vice
Mayor
Alicia C. Aguirre, Council Member
Kaia Eakin, Council Member
Diane Howard, Council Member
Elmer Martinez Saballos, Council
Member
Chris Sturken, Council Member
MEETING LOCATION
CITY OF REDWOOD CITY
COUNCIL CHAMBERS
1017 Middlefield Road
Redwood City, CA 94063
www.redwoodcity.org
Virtual via Zoom:
redwoodcity.zoom.us
Meeting ID: 994 8182 5639
JOINT CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE AUTHORITY
REGULAR MEETING AGENDA
Monday, June 24, 2024
6:00 PM
A Closed Session will be held at the start of the Regular Meeting, from approximately 6:00 p.m. until approximately 6:45 p.m.
Please turn off all electronic devices before the start of the meeting to prevent disruptions PURSUANT TO THE RALPH M. BROWN ACT, THIS MEETING WILL BE HELD IN PERSON. To maximize transparency and public access, while the primary meeting takes place at the Redwood City meeting location, members of the public may attend in person at the Redwood City meeting location, or observe the remotely as provided below.
OBSERVE THE MEETING REMOTELY: City Council meetings are broadcast live to Redwood City residents on Astound Broadband cable Channel 26 and Comcast cable Channel 27, AT&T U-verse Channel 99 and streamed live via the City’s website www.redwoodcity.org. To observe the meeting via Zoom, visit redwoodcity.zoom.us, select “Join” and enter Meeting ID 994 8182 5639.
PUBLIC COMMENT: All public comments are subject to a 2-minute time limit unless otherwise determined by the Mayor, in accordance with the City Council's Guide to Communications & Business, available here.
Public comment is accepted in person at the physical meeting location, or via email to [email protected]. If submitting comments by email, please indicate the corresponding agenda item number in the subject line. Emailed comments within the City’s subject matter jurisdiction received by 5:00 p.m. on the meeting date may be read into the record during the meeting at the Mayor’s discretion and in any event will be made part of the final meeting record.
AGENDA MATERIALS:
City Council agenda materials, released less than 72 hours prior to the meeting, are available to the public at the City Clerk’s Office, 1017 Middlefield Road and Redwood City Library, 1044 Middlefield Road, Redwood City, CA 94063, in a public binder at each City Council meeting, and on the City’s website at www.redwoodcity.org.
AMERICANS WITH DISABILITIES ACT:
The City Council will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to Yessika Castro, City Clerk, at 1017 Middlefield Road, Redwood City, CA 94063 or e-mail address [email protected] including your name, address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least 24 hours before the meeting.
THE CITY COUNCIL MEETING WILL CONCLUDE BY 11:00 P.M.
UNLESS OTHERWISE EXTENDED BY COUNCIL VOTE
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE - Led by Council Member Howard
4. CLOSED SESSION Page 11
4.A. Closed session regarding labor negotiations pursuant to California Government Code Section 54957.6
Closed Session will be held for approximately 45 minutes.
1. CONFERENCE WITH LABOR NEGOTIATORS
Closed session regarding labor negotiations pursuant to California Government Code Section 54957.6:
City’s Negotiators: Kelly Tuffo, Liebert Cassidy Whitmore Michelle Katsuyoshi, Human Resources Director
Melissa Stevenson Diaz, City Manager
Employee Organizations: San Mateo County Fire Fighters International Association of Fire Fighters Local 2400
Redwood City Police Officers Association
Redwood City Police Supervisors' Association
5. PRESENTATIONS/ACKNOWLEDGEMENTS
5.A. Proclamation recognizing Kaiser Permanente's Physician-in-Chief Dr. Grace Firtch
5.B. Oath of Office for newly appointed Board, Commission and Committee (BCC) members
6. PUBLIC COMMENT ON THE CONSENT CALENDAR, MATTERS OF COUNCIL INTEREST
AND ITEMS NOT ON THE AGENDA
7. CONSENT CALENDAR Page 12
7.A. Fiscal Year 2023-24 year-end budget amendments
Recommendation:
Adopt a resolution appropriating and transferring certain funds for specified purposes to conform the budgeted amounts to actual revenues or expenditures for transactions that have occurred or are anticipated to occur during FY 2023-
24.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.B. Amendment No. 5 to Agreement for Services with CherryRoad Technologies to authorize the option to renew for one additional year and extend software support services for the City’s Enterprise Resource Planning (ERP) system through May 30, 2025
Recommendation:
By motion, approve and authorize the City Manager to execute Amendment No. 5 to Agreement for Services with CherryRoad Technologies to extend the software support services for the Enterprise Resource Planning (ERP) for one additional year for a not to exceed amount of $627,852 for a total contract amount of $6,454,639 from May 29, 2019 to June 30, 2025.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.C. Wireless Communication Site License Agreement with T-Mobile West LLC to continue license of a portion of the Radio Road Tower for wireless communication infrastructure
Recommendation:
By motion, approve and authorize the City Manager to execute a Wireless Communication Site License Agreement with T-Mobile West LLC to continue license of a portion of the Radio Road Tower located at 1000 Radio Road for an initial term of five years at $15,000 annually, with a 4% annual cost escalator, with revenue of $81,244 for the initial term, and three automatic renewals of five years each for a total term of 20 years, commencing on June 25, 2024 and expiring on June 24, 2044, with total revenue of $446,671.
CEQA:
Categorically Exempt - Class 1. Existing Facilities
7.D. Amendment No. 1 to legal services agreement with the Law Office of Todd Simonson and Amendment No. 1 to legal services agreement with HankinsLaw for workplace investigation services
Recommendation:
By motion, approve and authorize the City Attorney to execute 1) Amendment No. 1 to the legal services agreement with the Law Office of Todd Simonson for workplace investigation services to increase the not-to-exceed amount by $420,000 and extending the term by one year, for a total contract period of December 16, 2023 to December 15, 2027 and a total contract amount of
$526,000; and 2) Amendment No. 1 to legal services agreement with HankinsLaw for workplace investigation services to increase the not-to-exceed amount by $150,000 and extending the term for one year, for a total contract period of January 20, 2024 to January 19, 2028 and a total contract amount of $256,000.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.E. Amendments to Agreements for Services with AECOM Technical Services, Inc. (AECOM) and William R. Gray and Company DBA Gray-Bowen-Scott (GBS) for the 101/84 Interchange Reconstruction Project
Recommendation:
1. By motion, approve and authorize City Manager to execute Amendment No. 7 to the Agreement for Services with AECOM Technical Services, Inc. (AECOM) to provide additional services for an amount not to exceed $3,680,000, for a total contract amount of $13,115,248, until the services are complete, estimated through 2026; and
2. By motion, approve and authorize the City Manager to execute Amendment No. 1 to the Agreement for Services with William R. Gray and Company DBA Gray- Bowen-Scott (GBS) for an amount not to exceed $358,217 for project delivery services, for a total not to exceed contract amount of $4,002,513, through December 2025.
CEQA:
This activity is not a project under California Environmental Quality Act (CEQA).
California Department of Transportation is the lead agency for the construction project proposed for the 101/84 Interchange Improvement Project, and prepared a Negative Declaration for the project, which was approved on December 14, 2016.
7.F. Award of contract for the Redwood Creek channel improvement near 1891 Palm Avenue with project funding from the Capital Projects Fund (General Fund)
Recommendation:
By motion, approve and authorize the City Manager to execute the standard form construction contract documents and award a contract for the Redwood Creek channel improvement near 1891 Palm Avenue to the lowest responsive and responsible bidder, B&D Excavation and Construction of Santa Rosa, California for their low bid of $1,109,900 and authorize the City Manager, or their designee, to increase the contract amount, if necessary, up to 10 percent of the original contract amount, for a not to exceed total in the amount of $1,220,890.
CEQA:
Categorically Exempt - Class 2. Replacement or reconstruction
7.G. Resolution calling the November 5, 2024 General Municipal Election for the election of four municipal officers (City Councilmembers) in Council districts 1, 3, 4, and 7; resolution requesting the San Mateo County Board of Supervisors consolidate said election with the November 5, 2024 Statewide General Election and authorize the City Clerk to execute a services agreement with the County Elections Official to provide election services; and resolution adopting regulations for candidates for elective office pertaining to candidate statements submitted to the voters
Recommendation:
1. Adopt a resolution calling for the holding of a General Municipal Election to be held on Tuesday, November 5, 2024, for the election of four municipal officers for seats in Council Districts 1, 3, 4, and 7 to the voters who reside in those Districts as required by the City’s Charter and the laws of the State of California;
2. Adopt a resolution requesting the Board of Supervisors of the County of San Mateo to consolidate a General Municipal Election to be held on Tuesday, November 5, 2024, with the Statewide General Election; and requesting the County to render specified services to the City; and authorizing the City Clerk to execute a contract with the County for such services; and
3. Adopt a resolution adopting regulations for candidates for elective office pertaining to candidate statements submitted to the voters at an election to be held on Tuesday, November 5, 2024.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.H. Approve the Third Amended and Restated Agreement between the Cities of Redwood City and San Carlos for Fire and Emergency Services Recommendation:
By motion, approve and authorize the City Manager to execute the Third Amended and Restated Agreement between the Cities of Redwood City and San Carlos for Fire and Emergency Services and any related agreements, and authorize the City Manager to negotiate and execute an annual updated Exhibit C to the Third Amended and Restated Agreement.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.I. Award of contract for the Hoover Park Restroom Building as part of the Hoover Park Renovation Project funded by federal grants, the General Fund and park impact fees
Recommendation:
By motion, approve and authorize the City Manager to execute the standard form construction contract documents and award a contract for the Hoover Park Restroom Building to the lowest responsible and responsive bidder, Sean Khan Consulting Company Inc. (dba) SKC Company of Chino Hills, CA, for their low bid of $857,947; and authorize the City Manager, or their designee, to increase the contract amount, if necessary, up to 10 percent of the original contract amount, for a not to exceed total in the amount of $943,742.
CEQA:
This activity is not a project under California Environmental Quality Act (CEQA) as defined in CEQA Guidelines, section 15378, because it has no potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment. The future Hoover Park renovation will undergo CEQA review at the time that the contract is ready to be approved.
7.J. Arts Commission FY 2024-2025 funding recommendations for large grant recipients
Recommendation:
By motion, approve the Arts Commission’s proposed funding recommendations for large grant recipients for FY 2024-2025 as provided in Attachment A.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.K. Authorization to submit grant application for the Peninsula Clean Energy Member Agency Energy Grant Program and execute all grant documents to secure grant funds and implement the grant project
Recommendation:
By motion, approve and authorize the submission of a grant application for the Peninsula Clean Energy Member Agency Energy Grant Program to Peninsula Clean Energy and authorize the City Manager or their designee to execute all grant documents necessary to secure grant funds up to $1,265,866 and implement the approved grant project.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.L. Approve settlement with Cheryl Perman-Ruskin to resolve litigation entitled Cheryl Perman-Ruskin v. City of Redwood City, et al., San Mateo County Superior Court Case No. 23-CIV-03300
Recommendation:
By motion, approve Release with Cheryl Perman-Ruskin attached as Attachment A.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.M. Approve June 10, 2024 City Council Minutes
7.N. Approve claims and checks from June 24, 2024 to July 15, 2024 and the usual and necessary payments through July 15, 2024
8. PUBLIC HEARINGS Page 417
8.A. Adopt City of Redwood City Fiscal Year 2024-25 Budget, City of Redwood City Five-Year Capital Improvement Program, and Successor Agency to the Redwood City Redevelopment Agency Fiscal Year 2024-25 Budget, and Amendment to City’s Classification and Wage and Salary Plan
Recommendation:
1. Hold a public hearing;
2. By motion of the City Council, adopt a City Council resolution adopting the Budget of the City of Redwood City for Fiscal Year July 1, 2024 - June 30, 2025 and providing for the appropriation and expenditure of all sums set forth in said budget;
3. By motion of the City Council, adopt a City Council resolution approving and adopting the Five-Year Capital Improvement Program for the City of Redwood City for the period of Fiscal Year 2024-25 through Fiscal Year 2028-29;
4. By motion of the Successor Agency Board, adopt a Successor Agency to the Redwood City Redevelopment Agency resolution adopting the Budget of the Successor Agency for Fiscal Year July 1, 2024 - June 30, 2025 and providing for the appropriation and expenditure of all sums set forth in said budget; and
5. Adopt a resolution amending the City of Redwood City Classification and Wage and Salary Plan to establish the classification of Information Technology Director and to amend the job description for Principal Analyst - Administrative Services classification, including title change to Principal Analyst, and amending the Executive Management Summary of Benefits.
CEQA:
This activity is not a project under California Environmental Quality Act (CEQA) as defined in CEQA Guidelines, section 15378, because it has no potential for
resulting in either a direct or reasonably foreseeable indirect physical change in the environment. Under section 15378(b), project does not include the creation of government funding mechanisms or other government fiscal activities, which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment.
8.B. Program Year 2024 Annual Action Plan for the federal Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Program Recommendation:
1. Adopt a resolution approving the Program Year 2024 Annual Action Plan and application for Community Development Block Grant and HOME Investment Partnerships program funds; certifying that the City has followed its adopted Community Participation Plan; and authorizing the execution and filing of all documents pertaining thereto; and
2. By motion, authorize the City Manager to execute funding agreements with the organizations identified in the Program Year 2024 Annual Action Plan.
CEQA:
All of the activities proposed for funding have been determined to be exempt, categorically excluded, or have a finding of no significant impact under the National Environmental Protection Act (NEPA) or will be subject to further reviews when specific sites and detailed project descriptions are determined.
Approval of the PY 2024 Action Plan is not considered a project under California Environmental Quality Act (CEQA) Guidelines Section 15378, as it is a funding mechanism that does not involve a commitment to specific projects that may result in a potentially significant physical impact on the environment. Upon City Council approval of the PY 2024 Action Plan, the City will record a Notice of Exemption with the San Mateo County Recorder for administration of the CDBG and HOME funding programs pursuant to CEQA regulations on June 25, 2024.
9. STAFF REPORTS Page 670
9.A. Consideration of Parks Impact Fee discounts for pipeline market-rate housing projects
Recommendation:
Staff does not recommend a temporary reduction in the Parks Impact Fees, however, if the City Council wishes to consider a reduction, two options have been prepared for consideration:
1. Approve a resolution adopting a temporary 50% reduction in Parks Impact Fees for pipeline multi-family housing development projects (Attachment A), or
2. Approve a resolution adopting a temporary 25% reduction in Parks Impact Fees for pipeline multi-family housing development projects (Attachment B)
CEQA:
The City Council finds that this Resolution is not subject to the California Environmental Quality Act (“CEQA”). This action is not a project within the meaning of the CEQA Guidelines Section 15378 and 15061(b)(3) as it has no potential for physical effects on the environment because it adopts lower Parks Fees for certain development but does not commit the City to any specific project, and said fees and/or charges are applicable to future development projects and/or activities, each of which future projects and/or activities will be fully evaluated in full compliance with CEQA when sufficient physical details regarding said projects and/or activities are available to permit meaningful CEQA review (see CEQA Guidelines, Section 15004(b)(1)).
9.B. Waive first reading and introduce an ordinance modifying the Outdoor Business Activity Program (Parklets and Sidewalk Cafes) to provide greater flexibility in the Program
Recommendation:
Waive the first reading and introduce an ordinance amending Municipal Code Chapter 29, Article II, to enact changes to the Outdoor Business Activity Program.
CEQA:
Categorically Exempt - Class 1. Existing Facilities
10. MATTERS OF COUNCIL INTEREST
10.A. City Council Member Report of Meetings and Conferences Attended A. City Council Report of Meeting/Conference Attendance
10.B. City Council Committee Reports
A. Governance Sub-Committee
B. Personnel Sub-Committee
C. 101/84 Project Ad Hoc Committee
D. Business License Tax Ad Hoc Committee
10.C. City Manager (Oral) Update
11. ADJOURNMENT - The next City Council meeting is scheduled for July 15, 2024