__________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ June 24, 2024 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 1
MINUTE BOOK NO. 69
MAYOR JEFF GEE APPROVED MINUTES
VICE MAYOR LISSETTE ESPINOZA-GARNICA
COUNCIL MEMBER ALICIA C. AGUIRRE 1017 MIDDLEFIELD ROAD
COUNCIL MEMBER KAIA EAKIN REDWOOD CITY, CA
COUNCIL MEMBER DIANE HOWARD
COUNCIL MEMBER ELMER MARTINEZ SABALLOS
COUNCIL MEMBER CHRIS STURKEN
JOINT CITY COUNCIL/
SUCCESSOR AGENCY/
PUBLIC FINANCE AUTHORITY
REGULAR MEETING
Monday, June 24, 2024 6:00 PM
1. CALL TO ORDER – Mayor Gee called the meeting to order at 6:00 p.m.
2. ROLL CALL – Council Members Aguirre, Eakin, Howard, Martinez Saballos, Sturken, Vice Mayor Espinoza-Garnica, and Mayor Gee.
3. PLEDGE OF ALLEGIANCE – Council Member Howard led the pledge of allegiance.
4. CLOSED SESSION
There was no public comment.
At 6:03 p.m., the City Council convened a Closed Session to discussing the following:
4.A. Closed session regarding labor negotiations pursuant to California Government Code Section 54957.6
Closed Session will be held for approximately 45 minutes.
1. CONFERENCE WITH LABOR NEGOTIATORS
Closed session regarding labor negotiations pursuant to California Government Code Section 54957.6:
At 7:10 p.m., the City Council reconvened the regular meeting. There was no reportable action.
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MINUTE BOOK NO. 69
5. PRESENTATIONS/ACKNOWLEDGEMENTS
5.A. Proclamation recognizing Kaiser Permanente's Physician-in-Chief Dr. Grace Firtch Kaiser Permanente’s Physician-in-Chief Dr. Grace Firtch accepted the proclamation.
5.B. Oath of Office for newly appointed Board, Commission and Committee (BCC) members City Clerk, Yessika Castro, administered the Oath of Office to the newly appointed members of the Architectural Advisory Committee, Arts Commission, Board of Building Review, Historic Resources Advisory Committee,
Housing and Human Concerns
Committee, Library Board, Parks, Recreation and Community Services Commission, Planning Commission, and Senior Affairs Commission,
6. PUBLIC COMMENT ON THE CONSENT CALENDAR, MATTERS OF COUNCIL INTEREST AND
ITEMS NOT ON THE AGENDA
The following members of the public provided comments:
• Olga Gabris
• Stacie McClam
7. CONSENT CALENDAR
Council Member Eakin stated that due to her relationship with one of the funding recipients under item 7J, she has a perceived conflict of interest and therefore will be recusing from voting on that item.
Mayor Gee stated that due to serving on the Governing Board of one of the funding recipients under item 7J, he has a conflict of interest and therefore will be recusing from voting on that item.
Council Member Aguirre stated that due to serving on the Latino Community Council, a funding recipient under item 7J, she has a conflict of interest and therefore will be recusing from voting on that item.
Council Member Howard pulled item 7H for discussion.
Motion and second, Howard and Martinez Saballos , to approve all items on the Consent Calendar, except for item 7J, passed unanimously by electronic vote.
Motion and second, Sturken and Martinez Saballos , to approve item 7 J, passed 4-0-3 by electronic vote, with Council Members Aguirre, Eakin, and Mayor Gee recused.
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MINUTE BOOK NO. 69
7.A. Fiscal Year 2023-24 year-end budget amendments (404) Reso 16219
Recommendation:
Adopt a resolution appropriating and transferring certain funds for specified purposes to conform the budgeted amounts to actual revenues or expenditures for transactions that have occurred or are anticipated to occur during FY 2023-24.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.B. Amendment No. 5 to Agreement for Services with CherryRoad Technologies to authorize the option to renew for one additional year and extend software support services for the City’s Enterprise Resource Planning (ERP) system through May 30, 2025 (304)
Recommendation:
By motion, approve and authorize the City Manager to execute Amendment No. 5 to Agreement for Services with CherryRoad Technologies to extend the software s upport services for the Enterprise Resource Planning (ERP) for one additional year for a not to exceed amount of $627,852 for a total contract amount of $6,454,639 from May 29, 2019 to June 30, 2025.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.C. Wireless Communication Site License Agreement with T -Mobile West LLC to continue license of a portion of the Radio Road Tower for wireless communication infrastructure (304)
Recommendation:
By motion, approve and authorize the City Manager to execute a Wireless Communication Site License Agreement with T-Mobile West LLC to continue license of a portion of the Radio Road Tower located at 1000 Radio Road for an initial term of five years at $15,000 annually, with a 4% annual cost escalator, with revenue of $81,244 for the initial term, and three automatic renewals of five years each f or a total term of 20 years, commencing on June 25, 2024 and expiring on June 24, 2044, with total revenue of $446,671.
CEQA:
Categorically Exempt - Class 1. Existing Facilities
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MINUTE BOOK NO. 69
7.D. Amendment No. 1 to legal services agreement with the Law Office of Todd Simonson and Amendment No. 1 to legal services agreement with HankinsLaw for workplace investigation services (304)
Recommendation:
By motion, approve and authorize the City Attorney to execute 1) Amendment No. 1 to the legal services agreement with the Law Office of Todd Simonson for workplace investigation services to increase the not-to-exceed amount by $420,000 and extending the term by one year, for a total contract period of December 16, 2023 to December 15, 2027 and a total contract amount of $526,000; and 2) Amendment No. 1 to legal services agreement with HankinsLaw for workplace investigation services to increase the not-to- exceed amount by $150,000 and extending the term for one year, for a total contract period of January 20, 2024 to January 19, 2028 and a total contract amount of $256,000.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.E. Amendments to Agreements for Services with AECOM Technical Services, Inc. (AECOM) and William R. Gray and Company DBA Gray- Bowen-Scott (GBS) for the 101/84 Interchange Reconstruction Project (304)
Recommendation:
1. By motion, approve and authorize City Manager to execute Amendment No. 7 to the Agreement for Services with AECOM Technical Services, Inc. (AECOM) to provide additional services for an amount not to exceed $3,680,000, for a total contract amount of $13,115,248, until the services are complete, estimated through 2026; and
2. By motion, approve and authorize the City Manager to execute Amendment No. 1 to the Agreement for Services with William R. Gray and Company DBA Gray -Bowen-Scott (GBS) for an amount not to exceed $358,217 for project delivery services, for a total not to exceed contract amount of $4,002,513, through December 2025.
CEQA:
This activity is not a project under California Environmental Quality Act (CEQA). California Department of Transportation is the lead agency for the construction project proposed for the 101/84 Interchange Improvement Project, and prepared a Negative Declaration for the project, which was approved on December 14, 2016.
7.F. Award of contract for the Redwood Creek channel improvement near 1891 Palm Avenue with project funding from the Capital Projects Fund (General Fund) (304)
Recommendation:
By motion, approve and authorize the City Manager to execute the standard form construction contract documents and award a contract for the Redwood Creek channel __________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ June 24, 2024 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 5
MINUTE BOOK NO. 69
improvement near 1891 Palm Avenue to the lowest responsive and responsible bidder, B&D Excavation and Construction of Santa Rosa, California for their low bid of $1,109,900 and authorize the City Manager, or their designee, to increase the contract amount, if necessary, up to 10 percent of the original contract amount, for a not to exceed total in the amount of $1,220,890.
CEQA:
Categorically Exempt - Class 2. Replacement or reconstruction
7.G. Resolution calling the November 5, 2024 General Municipal Election for the election of four municipal officers (City Councilmembers) in Council districts 1, 3, 4, and 7; resolution requesting the San Mateo County Board of Supervisors consolidate said election with the November 5, 2024 Statewide General Election and authorize the City Clerk to execute a services agreement with the County Elections Official to provide election services; and resolution adopting regulations for candidates for elective office pertaining to candidate statements submitted to the voters (307/304) Reso 16220/16221/16222
Recommendation:
1. Adopt a resolution calling for the holding of a General Municipal Election to be held on Tuesday, November 5, 2024, for the election of four municipal officers for seats in Council Districts 1, 3, 4, and 7 to the voters w ho reside in those Districts as required by the City’s Charter and the laws of the State of California;
2. Adopt a resolution requesting the Board of Supervisors of the County of San Mateo to consolidate a General Municipal Election to be held on Tuesday, November 5, 2024, with the Statewide General Election; and requesting the County to render specified services to the City; and authorizing the City Clerk to execute a contract with the County for such services; and
3. Adopt a resolution adopting regulations for candidates for elective office pertaining to candidate statements submitted to the voters at an election to be held on Tuesday, November 5, 2024.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.H. Approve the Third Amended and Restated Agreement between the Cities of Redwood City and San Carlos for Fire and Emergency Services (304)
Recommendation:
By motion, approve and authorize the City Manager to execute the T hird Amended and Restated Agreement between the Cities of Redwood City and San Carlos for Fire and Emergency Services and any related agreements, and authorize the City Manager to negotiate and execute an annual updated Exhibit C to the Third Amended and R estated __________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ June 24, 2024 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 6
MINUTE BOOK NO. 69
Agreement.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.I. Award of contract for the Hoover Park Restroom Building as part of the Hoover Park Renovation Project funded by federal grants, the General Fund and park impact fees (304)
Recommendation:
By motion, approve and authorize the City Manager to execute the stan dard form construction contract documents and award a contract for the Hoover Park Restroom Building to the lowest responsible and responsive bidder, Sean Khan Consulting Company Inc. (dba) SKC Company of Chino Hills, CA, for their low bid of $857,947; and authorize the City Manager, or their designee, to increase the contract amount, if necessary, up to 10 percent of the original contract amount, for a not to exceed total in the amount of $943,742.
CEQA:
This activity is not a project under California Environmental Quality Act (CEQA) as defined in CEQA Guidelines, section 15378, because it has no potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment. The future Hoover Park renovation will undergo CEQA review at the time that the contract is ready to be approved.
7.J. Arts Commission FY 2024-2025 funding recommendations for large grant recipients (209)
Recommendation:
By motion, approve the Arts Commission’s proposed funding recommendations for large grant recipients for FY 2024-2025 as provided in Attachment A.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.K. Authorization to submit grant application for the Peninsula Clean Energy Member Agency Energy Grant Program and execute all grant documents to secure grant funds and implement the grant project (304)
Recommendation:
By motion, approve and authorize the submission of a grant application for the Peninsula Clean Energy Member Agency Energy Grant Program to Penin sula Clean Energy and
authorize the City Manager or their designee to execute all grant documents necessary to secure grant funds up to $1,265,866 and implement the approved grant project.
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MINUTE BOOK NO. 69
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.L. Approve settlement with Cheryl Perman -Ruskin to resolve litigation entitled Cheryl Perman-Ruskin v. City of Redwood City, et al., San Mateo County Superior Court Case No. 23-CIV-03300 (303)
Recommendation:
By motion, approve Release with Cheryl Perman-Ruskin attached as Attachment A.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.M. Approve June 10, 2024 City Council Minutes (301)
7.N. Approve claims and checks from June 24, 2024 to July 15, 2024 and the usual and necessary payments through July 15, 2024 (303)
8. PUBLIC HEARINGS
8.A. Adopt City of Redwood City Fiscal Year 2024-25 Budget, City of Redwood City Five-Year Capital Improvement Program, and Successor Agency to the Redwood City Redevelopment Agency Fiscal Year 2024 -25 Budget, and Amendment to City’s Classification and Wage and Salary Plan (301) Reso 16223/16224/16225/16226
City Manager Melissa Stevenson Diaz gave the presentation.
Mayor Gee opened the public hearing.
The following members of the public provided comments:
• Clara Jaeckel
• Francine Taylor
Mayor Gee closed the public hearing.
Recommendation:
1. Hold a public hearing;
2. By motion of the City Council, adopt a City Council resolution adopting the Budget of the City of Redwood City for Fiscal Year July 1, 2024 - June 30, 2025 and providing for the appropriation and expenditure of all sums set forth in said budget;
3. By motion of the City Council, adopt a City Council resolution approving and adopting the Five-Year Capital Improvement Program for the City of Redwood City for the period of Fiscal Year 2024-25 through Fiscal Year 2028-29;
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MINUTE BOOK NO. 69
4. By motion of the Successor Agency Board, adopt a Successor Agency to the Redwood City Redevelopment Agency resolution adopting the Budget of the Successor Agency for Fiscal Year July 1, 2024 - June 30, 2025 and providing for the appropriation and expenditure of all sums set forth in said budget; and
5. Adopt a resolution amending the City of Redwood City Classification and Wage and Salary Plan to establish the classification of Information Technology Directo r and to
amend the job description for Principal Analyst - Administrative Services classification, including title change to Principal Analyst, and amending the Executive Management Summary of Benefits.
CEQA:
This activity is not a project under California Environmental Quality Act (CEQA) as defined in CEQA Guidelines, section 15378, because it has no potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment. Under section 15378(b), project does not in clude the creation of government funding mechanisms or other government fiscal activities, which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment.
Motion and second, Howard and Eakin to:
1. By motion of the City Council, adopt a City Council resolution adopting the Budget of the City of Redwood City for Fiscal Year July 1, 2024 - June 30, 2025 and providing for the appropriation and expenditure of all sums set forth in said budget;
2. By motion of the City Council, adopt a City Council resolution approving and adopting the Five-Year Capital Improvement Program for the City of Redwood City for the period of Fiscal Year 2024-25 through Fiscal Year 2028-29;
3. By motion of the Success or Agency Board, adopt a Successor Agency to the Redwood City Redevelopment Agency resolution adopting the Budget of the Successor Agency for Fiscal Year July 1, 2024 - June 30, 2025 and providing for the appropriation and expenditure of all sums set forth in said budget; and
4. Adopt a resolution amending the City of Redwood City Classification and Wage and Salary Plan to establish the classification of Information Technology Director and to amend the job description for Principal Analyst - Administrative Services classification, including title change to Principal Analyst, and amending the Executive Management Summary of Benefits.
The motion passed 6-1 with Vice Mayor Espinoza-Garnica opposed.
8.B. Program Year 2024 Annual Action Plan for the federal Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Program (304) Reso 16227
Assistant City Manager Patrick Heisinger introduced the item and Housing and Economic Specialist Madiha Haque gave the presentation.
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MINUTE BOOK NO. 69
Mayor Gee opened the public hearing.
There was no public comment.
Mayor Gee closed the public hearing.
Recommendation:
1. Adopt a resolution approving the Program Year 2024 Annual Action Plan and application for Community Development Block Grant and HOME Investme nt Partnerships program funds; certifying that the City has followed its adopted Community Participation Plan; and authorizing the execution and filing of all documents pertaining thereto; and
2. By motion, authorize the City Manager to execute funding agr eements with the organizations identified in the Program Year 2024 Annual Action Plan.
CEQA:
All of the activities proposed for funding have been determined to be exempt, categorically excluded, or have a finding of no significant impact under the National Environmental Protection Act (NEPA) or will be subject to further reviews when specific sites and detailed project descriptions are determined. Approval of the PY 2024 Action Plan is not considered a project under California Environmental Quality Act (CEQA)
Guidelines Section 15378, as it is a funding mechanism that does not involve a commitment to specific projects that may result in a potentially significant physical impact on the environment. Upon City Council approval of the PY 2024 Action Plan, the City will record a Notice of Exemption with the San Mateo County Recorder for administration of the CDBG and HOME funding programs pursuant to CEQA regulations on June 25, 2024.
Motion and second, Aguirre and Howard, to:
1. Adopt a resolution approving the Program Year 2024 Annual Action Plan and application for Community Development Block Grant and HOME Investment Partnerships program funds; certifying that the City has followed its adopted Community Participation Plan; and authorizing the execution an d filing of all documents pertaining thereto; and
2. Authorize the City Manager to execute funding agreements with the organizations identified in the Program Year 2024 Annual Action Plan.
The motion passed 6-0-1 by electronic vote, with Mayor Gee recused.
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MINUTE BOOK NO. 69
9. STAFF REPORTS
9.A. Consideration of Parks Impact Fee discounts for pipeline market-rate housing projects (501)
Community Development Director Jeff Schwob gave the presentation.
The following members of the public gave public comment:
• Marcella Padilla Ng
• Alice Kaufman
• Rona Gundrum
• Gita Dev
• Alma Fletcher
• Kate Ashley
• Karen Zamel
• Lonny and Rick Pini
• Jamie McDowall
• Gary Markwith
• Suzanne Redell
• Susan Kirkpatrick
• Anne DeCarli
• Susan Hiestand
• Rosanne Simon
• Jeanna Benioff
• Michael Delay
• Mo Acevedo
Recommendation:
Staff does not recommend a temporary reduction in the Parks Impact Fees, however, if the City Council wishes to consider a reduction, two options have been prepared for consideration:
1. Approve a resolution adopt ing a temporary 50% reduction in Parks Impact Fees for pipeline multi-family housing development projects (Attachment A), or
2. Approve a resolution adopting a temporary 25% reduction in Parks Impact Fees for pipeline multi-family housing development projects (Attachment B).
CEQA:
The City Council finds that this Resolution is not subject to the California Environmental Quality Act (“CEQA”). This action is not a project within the meaning of the CEQA Guidelines Section 15378 and 15061(b)(3) as it has no potential for physical effects on the environment because it adopts lower Parks Fees for certain development but does __________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ June 24, 2024 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 11
MINUTE BOOK NO. 69
not commit the City to any specific project, and said fees and/or charges are applicable to future development projects and/or activiti es, each of which future projects and/or activities will be fully evaluated in full compliance with CEQA when sufficient physical details regarding said projects and/or activities are available to permit meaningful CEQA review (see CEQA Guidelines, Section 15004(b)(1)).
A first m otion and second was made by Eakin and Howard , to accept the staff recommendation to not approve a temporary reduction in the Parks Impact Fees.
A second motion and second was made by Sturken and Martinez Saballos, to approve a resolution adopting a temporary 25% reduction in Parks Impact Fees for pipeline multi-family housing development projects . A n electronic vote proceeded, and the motion failed 3 -4, with Council Members, Aguirre, Eakin, Howard, and Vice Mayor Espinoza-Garnica opposed.
An electronic vote proceeded for the first motion, made by Eakin and Howard, to accept the staff recommendation to not a pprove a temporary reduction in the Parks Impact Fees. The motion passed 5-2 with Martinez Saballos and Sturken opposed.
At 10:54 p.m., motion and second, Espinoza -Garnica and Howard, to extend the meeting to 11:30 p.m., passed unanimously by voice vote.
9.B. Waive first reading and introduce an ordinance modifying the Outdoor Business Activity Program (Parklets and Sidewalk Cafes) to provide greater flexibility in the Program (301)
Assistant City Manager Patrick Heisinger introduced th e item, and Economic Development Manager Amanda Anthony gave the presentation.
There was no public comment.
Recommendation:
Waive the first reading and introduce an ordinance amending Municipal Code Chapter 29, Article II, to enact changes to the Outdoor Business Activity Program.
CEQA:
Categorically Exempt - Class 1. Existing Facilities
Motion and second, Aguirre and Espinoza -Garnica, to introduce an ordinance amending Municipal Code Chapter 29, Article II, to enact changes to the Outdoor Business Activity Program, passed unanimously by electronic vote.
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MINUTE BOOK NO. 69
10. MATTERS OF COUNCIL INTEREST
10.A. City Council Member Report of Meetings and Conferences Attended
A. City Council Report of Meeting/Conference Attendance Vice Mayor Espinoza- Garnica reported on the June 20 Redwood City Together Leadership Council Retreat.
Council Member Eakin reported on the June 21 ABAG annual meeting, and June 4 tour of the Hetch-Hetchy Regional Water System.
Council Member Howard reported on the June 18 event hosted by Congressman Kevin Mullin and United Way Bay Area.
Mayor Gee reported on his recent trip to Aguililla, Mexico to celebrate the Sister City relationship between the Redwood City and Aguililla. He plans to give a detailed presentation of the trip at a future Council meeting.
10.B. City Council Committee Reports
A. Governance Sub-Committee – Vice Mayor Espinoza-Garnica gave an update.
B. Personnel Sub-Committee – Mayor Gee gave an update.
C. 101/84 Project Ad Hoc Committee – Council Member Martinez Saballos gave an update.
D. Business License Tax Ad Hoc Committee – Council Member Howard gave an update.
10.C. City Manager (Oral) Update – City Manager Melissa Stevenson Diaz gave the following updates:
• City efforts in preparation for 4th of July festivities, including pending contracts for fireworks
• An update on the June 3 fire incident at 27 Middlefield Road and the City’s recovery and resource efforts, including support meetings for impacted residents
11. ADJOURNMENT – Mayor Gee adjourned the meeting at 11:22 p.m.
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MINUTE BOOK NO. 69
Respectfully submitted.
Yessika Castro, CMC, CPMC
City Clerk
Approved at the July 15, 2024 City Council meeting.