Reedley City Council
August 8, 2023

ALL CELL PHONES AND ELECTRONIC DEVICES MUST BE

TURNED OFF IN THE COUNCIL CHAMBERS
AGENDA

REEDLEY CITY COUNCIL MEETING
7:00 P.M.

TUESDAY, AUGUST 8, 2023
Meeting Held in the Council Chambers
845 "G" Street, Reedley, California
www.reedley.ca.gov
The Council Chambers are accessible to the physically disabled. Requests for additional accommodations for the disabled, including auxiliary aids or to request translation services, should be made 48 hours prior to the meeting by contacting the City Clerk at 637-4200 ext. 212.

Any document that is a public record and provided to a majority of the City Council regarding an open session item on the agenda will be made available for public inspection at City Hall, in the City Clerk's office, during normal business hours. In addition, such documents may be posted on the City's website.

Unless otherwise required by law to be accepted by the City at or prior to a Council meeting or hearing, no documents shall be accepted for Council review unless they are first submitted to the City Clerk by the close of business one day prior to said Council meeting/hearing at which the Council will consider the item to which the documents relate, pursuant to the adopted City Council Protocols.

The meeting will be webcast and accessed at: http://www.reedley.com/livestream.php *PLEASE SEE LAST PAGE OF AGENDA FOR ZOOM PARTICIPATION INSTRUCTIONS* Anita Betancourt, Mayor
Matthew Tuttle, Mayor Pro Tern
Mary Fast, Council Member

MEETING CALLED TO ORDER
Suzanne Byers, Council Member
Scott Friesen, Council Member
INVOCATION- Pastor Matt Harder, Reedley Mennonite Brethren Church

PLEDGE OF ALLEGIANCE

ROLL CALL

AGENDA APPROVAL - ADDITIONS AND/OR DELETIONS

PRESENTATION

1. INTRODUCTION OF NEW BUILDING OFFICIAL
PUBLIC COMMENT - Provides an opportunity for members of the public to address the City Council on items of interest to the public within the Council's jurisdiction and which are not already on the agenda this evening. It is the policy of the Council not to answer questions impromptu. Concerns or complaints will be referred to the City Manager's office. Speakers should limit their comments to not more than three (3) minutes. No more than ten (1 OJ minutes per issue will be allowed. For items which are on the agenda this evening, members of the public will be provided an opportunity to address the Council as each item is brought up for discussion.

NOTICE TO PUBLIC
CONSENT AGENDA items are considered routine and a recommended action for each item is included, and will be voted upon as one item. If a Councilmember has questions, requests additional information, or wishes to comment on an item, the vote should not be taken until after questions have been addressed or comments made, and the public has had an opportunity to comment on the Consent Agenda items. If a Councilmember wishes to have an item considered individually or change the recommended action, then the item should be removed and acted upon as a separate item. A Councilmember's vote in favor of the Consent Agenda is considered and recorded as a separate affirmative vote in favor of each action listed. For adoption of ordinances, only those that have received a unanimous vote upon introduction are considered Consent items.

CONSENT AGENDA (Item 2-8)

2. APPROVAL OF MINUTES OF THE REGULAR COUNCIL MEETING OF JULY 25, 2023 - (City Clerk)
Staff Recommendation: Approve

3. APPROVE MAYOR'S NOMINATION TO FILL TWO VACANCIES ON THE STREETSCAPE MAINTENANCE COMMITTEE-(City Clerk)
Staff Recommendation: Approve

4. SECOND READING AND ADOPTION OF ORDINANCE NO. 2023-005, AN ORDINANCE

OF THE CITY COUNCIL OF THE CITY OF REEDLEY APPROVING REZONE APPLICATION NO. 2023-01 AND AUTHORIZING THE AMENDMENT OF THE OFFICIAL ZONING MAP OF THE CITY OF REEDLEY -261 EAST NORTH AVENUE (APNS: 368- 183-01, 368-183-01, AND 368-183-03)-(Community Development) Staff Recommendation: Approve

5. ADOPT RESOLUTION NO. 2023-062, ACCEPTING THE CONSTRUCTION IMPROVEMENTS FOR THE REEDLEY ALLEY PAVING 2020 PROJECT AND

AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION WITH THE COUNTY OF FRESNO RECORDER'S OFFICE-(Engineering)
Staff Recommendation: Approve

6. ADOPT RESOLUTION NO. 2023-063, ACCEPTING THE PUBLIC IMPROVEMENTS CONTAINED IN PHASE 2 OF TRACT 6178, FRANKWOOD COMMONS NO 2, AND

AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION WITH THE COUNTY OF FRESNO RECORDER'S OFFICE-(Engineering)
Staff Recommendation: Annrn\/A
I 'f'"'t-'1 '-'Y"-'
2 7. CONSIDER THE FOLLOWING ITEMS (A) AND (B) FOR THE MANNING AVE PAVEMENT REHAB PHASE 3 PROJECT:

A. ADOPT BUDGET RESOLUTION NO. 2023-058 AMENDING THE FISCAL YEAR 2023-2024 BUDGET TO APPROPRIATE AVAILABLE FUNDS IN THE AMOUNT OF $4,013,171 FOR THE MANNING AVE PAVEMENT REHAB PHASE 3 PROJECT
B. ADOPT RESOLUTION NO. 2023-059 AWARDING A CONSTRUCTION CONTRACT TO EMMETT'S EXCAVATION, INC. FOR THE MANNING AVE PAVEMENT REHAB PHASE 3 PROJECT
(Engineering)
Staff Recommendation: Approve

8. APPROVAL OF ITEMS PERTAINING TO THE SENIOR CONGREGATE MEAL PROGRAM AT THE REEDLEY SENIOR CENTER:

A. ADOPT RESOLUTION NO. 2023-060 AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 23-0171ARP AND ALL SUPPORTING

DOCUMENTS WITH THE FRESNO-MADERA AREA AGENCY ON AGING
(FMAAA)
B. ADOPT RESOLUTION NO. 2023-061 AMENDING THE 2023-24 CITY OF REEDLEY ADOPTED BUDGET APPROPRIATING $17,980 IN FUND 027

SENIOR CITIZENS NUTRITION GRANT TO FUND THE SENIOR

CONGREGATE MEAL PROGRAM
(Community Services)
Staff Recommendation: Approve

PUBLIC HEARING

9. CONDUCT A PUBLIC HEARING AND ADOPT RESOLUTION NO. 2023-050, A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY APPROVING ENVIRONMENTAL ASSESSMENT NO. 2023-06, AND DENYING THE APPEAL AND

UPHOLDING THE ACTION OF THE PLANNING COMMISSION TO DENY TENTATIVE PARCEL MAP APPLICATION NO. 2023-03 WHICH PERTAINS TO AUTHORIZING THE SUBDIVISION OF AN EXISTING 4.8-ACRE PARCEL LOCATED AT 8350 SOUTH

FRANKWOOD AVENUE INTO FOUR PARCELS FOR FUTURE SINGLE-UNIT AND MULTI-UNIT RESIDENTIAL DEVELOPMENT-Report, discussion and/or other Council action to approve, modify, and/or take other action as appropriate. - (Community Development)
Staff Recommendation: Uphold Planning Commissions Denial

ADMINISTRATIVE BUSINESS

10. UPDATE TO THE COUNCIL ON ABATEMENT EFFORTS AT 850 I STREET - NO ACTION
3 COUNCIL REPORTS

11. BRIEF REPORT BY COUNCIL MEMBERS ON CITY RELATED ACTIVITIES AS AUTHORIZED BY THE BROWN ACT AND REQUESTS FOR FUTURE AGENDA ITEMS.

STAFF REPORTS

12. UPDATES AND/OR REPORTS BY CITY MANAGER AND/OR STAFF MEMBERS.

ADJOURNMENT
I hereby certify under penalty of perjury, under the laws of the State of California that the foregoing revised agenda was posted in accordance with the applicable legal requirements. Dated this 4th day of August 2023.

Zoom Participation:

The City Council is encouraging members of the public to observe and participate in the Council meeting virtually, to maximize the safety of all meeting participants. Reasonable efforts will be made to allow written and verbal comments from participants communicating with the host of the virtual meeting. To do so, participants may "raise their hand" during public comment portions of the meeting using the electronic feature on the zoom program, and the City Clerk will inform the Mayor of the participant's desire to provide public comment. Due to the new, untested format of these meetings, the City cannot guarantee that participants who wish to provide public comment will occur as expected.

The "chat" feature on Zoom will not be monitored or used during the meeting. Members of the public who wish to provide written comments are encouraged to submit their comments to the City Clerk at [email protected] by the close of business one day prior to the start of the meeting to ensure that the comments will be available to the City Council. Please indicate the agenda item number to which the comment pertains. Written comments that do not specify a particular agenda item will be marked for the general public comment portion of the meeting. A copy of any written comment will be provided to the City Council at the meeting. Please note that written comments received will not be read aloud during the meeting, but will be included with the meeting minutes.

Dates to Remember:

August 22, 2023 -Dark
September 12, 2023-Regular Council Meeting
4 REEDLEY CITY COUNCIL MEETING -July 25, 2023
A complete audio record of the minutes is available at www.reedley.ca.gov The meeting of Reedley City Council called to order by Mayor Pro Tempore Tuttle at 7:00 p.m. on Tuesday, July 25, 2023 in the City Hall Council Chambers, 845 "G" Street, Reedley, California.

INVOCATION - Pastor Ron Robertson, Full Gospel Tabernacle

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Fast.

ROLL CALL
Council Members

Present:

Absent:

Suzanne Byers, Mary Fast, Scott Friesen, and Matthew Tuttle, Anita Betancourt

AGENDA APPROVAL - ADDITIONS AND/OR DELETIONS
City Manager Nicole Zieba stated item # 9 would be continued at the request of the appellant due to a family emergency. That item will be heard at the August 8, 2023 meeting.

Council Member Fast motioned, Council Member Friesen seconded to accept and approve agenda.

Motion unanimously carried.

PRESENTATION

1. INTRODUCTION OF NEW ADMINISTRATIVE ASSISTANT IN ENGINEERING DEPARTMENT City Engineer Marilu Morales introduced Angelina Barajas and Council welcomed her to Reedley.

PUBLIC COMMENT
None.

CONSENT AGENDA (Item 2-7)
Mayor Pro Tern Tuttle moved, Council Member Fast seconded to accept, approve and adopt all items listed under the CONSENT AGENDA.

2. APPROVAL OF MINUTES OF THE SPECIAL AND REGULAR COUNCIL MEETINGS OF JUNE 27, 2023 2023 - Approved

3. RECOMMENDATION OF REJECTION OF CLAIM-ESTRADA, MAYLIE AND ESTATE OF EDDIE ESTRADA -Approved Claim Rejection

4. APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN THE FACILITY USE AGREEMENT

BETWEEN REEDLEY ROTARY CLUB AND THE CITY OF REEDLEY TO HOST CLUB MEETINGS AT THE REEDLEY COMMUNITY CENTER - Approved

5. APPROVE A LANDSCAPE MAINTENANCE SERVICES AGREEMENT WITH ELITE MAINTENANCE AND TREE SERVICE AND AUTHORIZE CITY MANAGER TO EXECUTE AGREEMENT-Approved

6. ADOPT RESOLUTION NO. 2023-051 APPROVING THE FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR PHASE II OF VESTING TENTATIVE SUBDIVISION MAP NO. 6229-Approved
REEDLEY CITY COUNCIL MEETING -July 25, 2023

7. ADOPT RESOLUTION NO. 2023-054 APPROVING AND ACCEPTING THE FISCAL YEAR 2023-2024

CLAIMS FOR MEASURE C LOCAL TRANSPORTATION FUNDS FROM THE FRESNO COUNTY TRANSPORTATION AUTHORITY-Approved

PUBLIC HEARING

8. CONDUCT A PUBLIC HEARING AND CONSIDER THE FOLLOWING ITEMS ASSOCIATED WITH THE PROPOSED FUTURE DEVELOPMENT OF A MULTI-UNIT APARTMENT COMPLEX SITUATED AT 261 EAST NORTH AVENUE (APNS: 368-183-01, 368-183-02, AND 368-183-03):

A. ADOPT RESOLUTION NO. 2023-046, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY ADOPTING ENVIRONMENTAL ASSESSMENT NO. 2023-11, AN

ADDENDUM TO THE CITY OF REEDLEY CERTIFIED PROGRAM ENVIRONMENTAL IMPACT REPORT PREPARED FOR THE GENERAL PLAN UPDATE 2030, DATED JUNE 15, 2023 , TO ASSESS GENERAL PLAN AMENDMENT APPLICATION NO. 2023-01, REZONE APPLICATION NO. 2023-01 (ORDINANCE NO. 2023-005), AND CONDITIONAL USE PERMIT APPLICATION NO. 2023-05
B. ADOPT RESOLUTION NO. 2023-047, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY APPROVING GENERAL PLAN AMENDMENT APPLICATION NO. 2023-01
C. HOLD A PUBLIC HEARING ON THE INTRODUCTION AND FIRST READING OF ORDINANCE NO. 2023-005, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF REEDLEY APPROVING REZONE APPLICATION NO. 2023-01 AND AUTHORIZING THE

AMENDMENT OF THE OFFICIAL ZONING MAP OF THE CITY OF REEDLEY D. ADOPT RESOLUTION NO. 2023-048, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY APPROVING CONDITIONAL USE PERMIT APPLICATION NO. 2023-05 Community Development Director Rodney Horton explained this item pertains to the reclassification of 3 undeveloped contiguous parcels of land associated at 261 E. North Ave. The parcels have a current General Planned Land Use designation of Low Density Residential. The applicant proposed to reclassify the three parcels to the designation of high density residential. Classification of land use requires the zoning district designation to be changed in order to be consistent with the General Plan.

Public Hearing Opened: 7:20 p.m.

Public Hearing Closed: 7:21 p.m.

Council Member Fast motioned and Member Byers seconded to: 8.CONDUCT A PUBLIC HEARING AND

CONSIDER THE FOLLOWING ITEMS ASSOCIATED WITH THE PROPOSED FUTURE DEVELOPMENT OF A MULTI-UNIT APARTMENT COMPLEX SITUATED AT 261 EAST NORTH AVENUE (APNS: 368-183-01 , 368-183-02, AND 368-183-03):

A. ADOPT RESOLUTION NO. 2023-046, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY ADOPTING ENVIRONMENTAL ASSESSMENT NO. 2023-11 , AN

ADDENDUM TO THE CITY OF REEDLEY CERTIFIED PROGRAM ENVIRONMENTAL IMPACT REPORT PREPARED FOR THE GENERAL PLAN UPDATE 2030, DATED JUNE 15, 2023, TO ASSESS GENERAL PLAN AMENDMENT APPLICATION NO. 2023-01 , REZONE APPLICATION NO. 2023-01 (ORDINANCE NO. 2023-005), AND CONDITIONAL USE PERMIT APPLICATION NO. 2023-05
B. ADOPT RESOLUTION NO. 2023-047, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY APPROVING GENERAL PLAN AMENDMENT APPLICATION NO. 2023-01
C. HOLD A PUBLIC HEARING ON THE INTRODUCTION AND FIRST READING OF ORDINANCE NO. 2023-005, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF 2 REEDLEY CITY COUNCIL MEETING -July 25, 2023
REEDLEY APPROVING REZONE APPLICATION NO. 2023-01 AND AUTHORIZING THE

AMENDMENT OF THE OFFICIAL ZONING MAP OF THE CITY OF REEDLEY D. ADOPT RESOLUTION NO. 2023-048, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY APPROVING CONDITIONAL USE PERMIT APPLICATION NO. 2023-05 Motion unanimously carried.

9. CONDUCT A PUBLIC HEARING AND ADOPT RESOLUTION NO. 2023-050, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY APPROVING ENVIRONMENTAL ASSESSMENT NO. 2023- 06, AND DENYING THE APPEAL AND UPHOLDING THE ACTION OF THE PLANNING COMMISSION TO DENY TENTATIVE PARCEL MAP APPLICATION NO. 2023-03 WHICH PERTAINS TO AUTHORIZING THE SUBDIVISION OF AN EXISTING 4.8-ACRE PARCEL LOCATED AT 8350 SOUTH

FRANK WOOD A VENUE INTO FOUR PARCELS FOR FUTURE SINGLE-UNIT AND MULTI-UNIT RESIDENTIAL DEVELOPMENT - Continued to August 8, 2023 meeting I 0. ADOPT RESOLUTION 2023-053 INCREASING ASSESSMENT FEES FOR BUSINESSES LOCATED

WITHIN THE REEDLEY DOWNTOWN PARKING AND BUSINESS IMPROVEMENT AREA PER THE ATTACHED "EXHIBIT A", BEGINNING JULY 1, 2024
Council Member Tuttle stated he owns Gnardog Crossfit which is located in downtown Reedley. Since this item would impact his business, Council Member Tuttle rec used himself from the item.

Public Works Director Russ Robertson explained there is a section of downtown that is in the Downtown Parking and Business Improvement Area also referred to as Streetscape. The business owners contribute monthly to the district and in exchange they have the additional planters, benches and trash receptacles. Due to inflation all costs for maintenance and improvement projects have dramatically increased. In March of 2013 , the Streetscape Committee contracted with Clean Cut Landscape to blow off sidewalks, clean benches, and check irrigation system for a monthly rate of $914.

Recently, Clean Cut Landscape requested an increase due to costs of labor and materials. The overall fund balance ha slowly been diminishing from the increased cost of improvement projects and the annual maintenance expenditures.

Given the cost increases, the Streetscape Committee now finds it necessary to increase the assessment.

Public Hearing Opened: 7:26 p.m.

Public Hearing Closed: 7:27 p.m.

Council Member Friesen moved, Council Member Byers seconded to ADOPT RESOLUTION 2023-053

INCREASING ASSESSMENT FEES FOR BUSINESSES LOCATED WITHIN THE REEDLEY DOWNTOWN PARKING AND BUSINESS IMPROVEMENT AREA PER THE ATTACHED "EXHIBIT A", BEGINNING JULY 1, 2024
AYES:

NOES:

ABSTAIN:

ABSENT:

Friesen, Byers, Fast
None.

Tuttle
Betancourt.

ADMINISTRATIVE BUSINESS

11. APPROVE ITEMS RELATED TO THE GREATER REEDLEY CHAMBER OF COMMERCE:

A. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE AMENDMENT #3 TO

AN EXISTING PROFESSIONAL SERVICES AGREEMENT WITH THE GREATER REEDLEY

CHAMBER OF COMMERCE TO CONTINUALLY PERFORM PROFESSIONAL ECONOMIC

DEVELOPMENT SERVICES FOR THE CITY OF REEDLEY
B. ADOPT RESOLUTION NO. 2023-049 AMENDING THE FISCAL YEAR 2023-24 ADOPTED BUDGET APPROPRIATING $25 ,000 IN THE GENERAL FUND FOR ADDITIONAL ANNUAL

FUNDING FOR THE GREATER REEDLEY CHAMBER OF COMMERCE
Community Development Director Rodney Horton explained the purpose of this item was to approve and authorize the City Manager to execute Amendment #3 with to an existing professional service agreement with the Greater 3 REEDLEY CITY COUNCIL MEETING -July 25, 2023
Reedley Chamber of Commerce to continually perform professional economic development services for the City of Reedley.

Public Comment:

Patrick Turner with Fresno County Economic Opportunities Commission shared the current costs associated with part time and full time Economic Development Consultant.

Council Member Byers moved, Council Member Friesen seconded to APPROVE ITEMS RELATED TO THE GREATER REEDLEY CHAMBER OF COMMERCE: 1, 2024
AYES:

NOES:

ABSTAIN:

ABSENT:

A. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE AMENDMENT #3 TO

AN EXISTING PROFESSIONAL SERVICES AGREEMENT WITH THE GREATER REEDLEY

CHAMBER OF COMMERCE TO CONTINUALLY PERFORM PROFESSIONAL ECONOMIC

DEVELOPMENT SERVICES FOR THE CITY OF REEDLEY
B. ADOPT RESOLUTION NO. 2023-049 AMENDING THE FISCAL YEAR 2023-24 ADOPTED BUDGET APPROPRIATING $25,000 IN THE GENERAL FUND FOR ADDITIONAL ANNUAL

FUNDING FOR THE GREATER REEDLEY CHAMBER OF COMMERCE
C.

Byers, Friesen, Tuttle
Fast.

None.

Betancourt.

12. APPROVAL OF ITEMS PERTAINING TO THE TRANSITION OF THE STATE CENTER COMMUNITY

COLLEGE DISTRICT (SCCCD) AVIATION PROGRAMS TO THE REEDLEY MUNICIPAL AIRPORT A. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE A LICENSE

AGREEMENT WITH STATE CENTER COMMUNITY COLLEGE DISTRICT (SCCCD) AND

ALL SUPPORTING DOCUMENTS FOR USE OF THE REEDLEY MUNICIPAL AIRPORT B. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE DOCUMENTS

RELATED TO THE PURCHASE & INSTALLATION OF A PREFABRICATED RESTROOM BUILDING FROM ROMTEC, INC. UNDER SOURCEWELL COOPERATIVE PURCHASING CONTRACT #081721-RMT
C. ADOPT RESOLUTION NO. 2023-052 AMENDING THE 2023-24 ADOPTED BUDGET APPROPRIATING $197,636 IN THE AIRPORT ENTERPRISE FOR THE PURCHASE AND

INST ALL OF THE PREF AB RICA TED RESTROOM BUILDING FUND Community Services Director Sarah Reid shared this item would allow City Manager to sign documents associated with the transition of the State Center Community College District aviation programs to the Reedley Municipal Airport. This item would also allow for the purchase of prefabricated restroom building that the students would utilize along with the other amenities that the airport has available.

Council Member Byers moved, Council Member Fast seconded to APPROVAL OF ITEMS PERTAINING TO THE

TRANSITION OF THE STATE CENTER COMMUNITY COLLEGE DISTRICT (SCCCD) AVIATION

PROGRAMS TO THE REEDLEY MUNICIPAL AIRPORT
A. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE A LICENSE

AGREEMENT WITH STATE CENTER COMMUNITY COLLEGE DISTRICT (SCCCD) AND

ALL SUPPORTING DOCUMENTS FOR USE OF THE REEDLEY MUNICIPAL AIRPORT B. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE DOCUMENTS

RELATED TO THE PURCHASE & INSTALLATION OF A PREFABRICATED RESTROOM BUILDING FROM ROMTEC, INC. UNDER SOURCEWELL COOPERATIVE PURCHASING CONTRACT #081721-RMT
4 REEDLEY CITY COUNCIL MEETING -July 25, 2023
C. ADOPT RESOLUTION NO. 2023-052 AMENDING THE 2023-24 ADOPTED BUDGET APPROPRIATING $197,636 IN THE AIRPORT ENTERPRISE FOR THE PURCHASE AND

INSTALL OF THE PREFABRICATED RESTROOM BUILDING FUND
Motion unanimously carried.

RECEIVE INFORMATION & REPORTS
These items are formal transmittals of information to the Reedley City Council. They are not voted upon by the Reedley City Council.

Members of the public who have questions on these items are suggested to call City staff members during regular business hours.

13. QUARTERLY EXPENSE & TRAVEL REPORT FOR ELECTED AND APPOINTED OFFICIALS-APRIL 1, 2023 THROUGH JUNE 30, 2023

14. RECEIVE, REVIEW, AND FILE THE QUARTERLY INVESTMENT REPORT FOR 4TH QUARTER ENDING JUNE 30, 2023 FOR FISCAL YEAR 2022-23

15. REEDLEY AIRPORT COMMISSION MINUTES OF REGULAR MEETING OF APRIL 20, 2023

16. REEDLEY COMMUNITY SERVICES COMMISSION MINUTES OF REGULAR MEETING OF FEBRUARY 23, 2023

COUNCIL REPORTS

17. BRIEF REPORT BY COUNCIL MEMBERS ON CITY RELATED ACTIVITIES AS AUTHORIZED BY THE BROWN ACT AND REQUESTS FOR FUTURE AGENDA ITEMS.

Council Member Byers:
• Attended a League of California Cities training and provided a brief update Council Member Fast:
• Discussed the quarterly investment report
• Shared about the Senior Luncheon she attended
• Attended a planning meeting at Reedley College
• Mentioned an Upper Kings River Water Management meeting she attended and provided an update Mayor Pro Tempore Tuttle:
• Also discussed the planning meeting at Reedley College • Mentioned the League of California Cities training he attended • Discussed the Good Morning Reedley event he attended

STAFF REPORTS

18. UPDATES AND/OR REPORTS BY CITY MANAGER AND/OR STAFF MEMBERS.

City Manager Nicole Zieba:
• Discussed upcoming council meeting schedule
• Shared information regarding the water levels in the river and provided an update • Discussed the future project on E Street and provided an update • Mentioned the 100 years of the Bandshell event coming up at Pioneer Park

ADJOURNMENT
Mayor Pro Tempore Tuttle adjourned the regular meeting at 8: 17 p.m.

ATTEST:

Ruthie Greenwood, City Clerk Mayor Anita Betancourt
5 DATE: August8,2023

REEDLEY CITY COUNCIL
[8J Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: 3 ---------
TITLE: APPROVE MAYOR'S NOMINATION TO FILL TWO VACANCIES ON THE

STREETSCAPE MAINTENANCE COMMITTEE
SUBMITTED:

APPROVED: Nicole R. Zieba
City Manager

RECOMMENDATION
Staff is recommending that the Reedley City Council approve Mayor Betancourt's nomination to fill two vacancies on the Streetscape Maintenance Committee. After review of the applications by Mayor Betancourt, she is recommending appointments to the commission.

BACKGROUND
The position available on the Streetscape Maintenance Committee is due to term expirations.

Mayor Betancourt has reviewed the applications and is recommending that Eric Parichan and Mike Franks be reappointed to sit on the Streetscape Maintenance Committee.

The Streetscape Maintenance Committee terms are three (3) year terms. The appointments will have a term expiration of August 2026.

FISCAL IMPACT
No Fiscal Impact

ATTACHMENTS
Two (2) applications

CITY OF REEDLEY

COMMISSION/COMMITTEE APPLICATION FORM
I hereby request that I be considered for appointment to the following Commission or Committee:

PLEASE TYPE OR PRINT IN BLACK INK

CHECK ONE ONLY- USE SEPARATE APPLICATION FOR EACH COMMISSION NAME:

D Airport Commission
D Community Services Commission
(Must reside within City limits)
D Planning Commission
(Must reside within City limits)
D Traffic Safety Commission
(Must reside within City limits)
~ Streetscape Maintenance Committee
(Must be a business owner within downtown streetscape
maintenance district)
HOME ADDRESS:

MAILING ADDRESS (if different
-
from above):
a.uc
W l) ~ . tffiM-E-f->HONE: ----==----BA¥-PHON E: --~-=--=--..;;;__--=--..;;.._.;;.__ EMAIL ADDRESS {if applicable) ____ A.,_.,._ ~ ---.. -----~~----~--~---=---,_ -RESIDnH-OFREEDLEYFOR z9 ·YEARS. ~US1AJtSS. "iJW,vt£,Z_.

EMPLOYED BY: r:RG ;;_JJ l,!t_, V /,t/S ti£ I/IV e£ A 6£ N C JI I /}__i A I
DATE: 7---2--1/:-Z-3 SIGNATUR~ ---
(Additional information is requested on the back of this form)

CITY OF REEDLEY
COMMISSION/COMMI.TTEE APPLICATION FORM
I hereby request that I be considered for appointment to the following Commission or Committee:

PLEASE TYPE OR PRINT IN BLACK INK

CHECK ONE ONLY-USE SEPARATE APPLICATION FOR EACH COMMISSION •
•
•
•.

Airport Commission
Community Services Commission
(Must reside within City limits)
Planning Commission
(Must reside within City limits)
Traffic Safety Commission
(Must reside within City limits)
Streetscape Maintenance Committee
(Must be a business owner within downtown streetscape
maintenance district)
NAME:

HOME ADDRESS: .

MAILING ADDRESS (if different from above):

HOME PHONE: DAY PHON
EMAIL ADDRESS (if applicable):

RESIDENT OF REEDLEY FOR ~ \ YEARS.

EMPLOYED BY:

DATE: _ ·?_\ _
2 "_t \_Z. __ ) __ SIGNATURE: _ _ L__ ___ ~- - -------- (Additional information is requested on the back of this form) DATE:

TITLE:

FROM:

APPROVED:

August8,2023

REEDLEY CITY COUNCIL
~ Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: ----
SECOND READING AND ADOPTION OF ORDINANCE NO. 2023-005, AN

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF REEDLEY APPROVING REZONE APPLICATION NO. 2023-01 AND AUTHORIZING THE AMENDMENT OF THE OFFICIAL ZONING MAP OF THE CITY OF REEDLEY - 261 EAST NORTH AVENUE (APNS: 368-183-01, 368-183-02, AND 368-183-03) Rodney Horton, Director {JJk
Community Development Department
City
Nicole
Manager
R. Zieba
v
/ ~ 7}

RECOMMENDATIONS
Staff recommends that the City Council hold the second reading and adopt Ordinance No. 2023- 005, an Ordinance of the City Council of the City of Reedley approving Rezone Application No. 2023-01 and authorizing the amendment of the Official Zoning Map of the City of Reedley - 261 East North Avenue (APNs: 368-183-01, 368-183-02, and 368-183-03).

EXECUTIVE SUMMARY
Ordinance No. 2023-005 (Rezone Application No. 2023-01) pertains to the reclassification of three undeveloped contiguous parcels of land located at 261 E. North Avenue (APNs: 368-183-01, 368- 183-02, and 368-183-03). The parcels' current zoning district designation is RM-3 (Multi-Unit Residential) and the applicant is proposing to reclassify the three parcels to the RM-2 (Multi-Unit Residential) zone district designation. The RM-2 zone district designation would be consistent with the proposed General Plan Planned Land Use designation of High Density Residential. Under the RM-2 (Multi-Unit Residential) zone district designation the applicant would be permitted to construct an eight-unit apartment complex at the project location.

On July 25, 2023, the introduction of Ordinance No. 2023-005 was presented to the City Council and a public hearing was opened. After the public hearing was closed, the City Council unanimously voted in favor of introduction and first reading of the proposed ordinance.

PROJECT DESCRIPTION/BACKGROUND
The applicant is proposing to construct an eight (8)-unit apartment complex. Each unit will be approximately 1,205 square feet in size, with each unit having three-bedrooms and two-bathrooms.

The parking proposed would be seventeen (17) total parking stalls with eleven (11) stalls being covered parking . The driveway approach would remain on B Street and the applicant is proposing a new driveway approach on E. North Avenue. The applicant will be proposing to merge all of the parcels into one at a future date.

The proposed rezone application is seeking to reclassify the subject parcels to the RM-2 (MultiUnit Residential) zone district designation from the RM-3 (Multi-Unit Residential) zone district designation. This proposal is consistent with the previously approved general plan amendment application that was seeking to reclassify the subject parcels from the General Plan Planned Land Use designation of Low Density Residential to High Density Residential. The current zone district designation of RM-3 (Multi-Unit Residential) would permit up to six dwelling units at the project site, however with the approval of the rezone application, the applicant will be able to construct up to eight (8) dwelling units at the site. Staff has determined the rezone application is consistent with the General Plan's Planned Land Use and Zoning District Consistency Matrix (GPU, Table 2-4,

COMMITTEE/COMMISSION REVIEW/ACTIONS
On June 15, 2023, the City of Reedley Planning Commission, using their independent judgment, recommended approval of Rezone Application No. 2023-01 (Ordinance No. 2023-005).

FINANCIAL IMPACT
The project applicant has paid all applicable entitlement application fees.

ATTACHMENTS

1. Ordinance No. 2023-003, an Ordinance of the City Council of the City of Reedley adopting Environmental Assessment No. 2022-15, a finding of no possible effect; approving Rezone Application No. 2022-02; and authorizing the amendment to the Official Zoning Map of the City of Reedley to rezone two (2) contiguous parcels situated at 505 North Reed Avenue

ORDINANCE NO. 2023-005

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF REEDLEY APPROVING REZONE APPLICATION NO. 2023-01 AND

AUTHORIZING THE AMENDMENT OF THE OFFICIAL ZONING MAP

OF THE CITY OF REEDLEY
WHEREAS, Rezone Application No. 2023-01 has been filed pertaining to three contiguous parcels situated at 261 East North Avenue (APNs: 368-183-01, 368-183-02, and 368-183-03) totaling .± .495 gross acres in size on the southerly side of North East Avenue and westerly side of B Street; and
WHEREAS, Rezone Application No. 2023-01 pertains to the reclassification of 261 East North Avenue (APNs: 368-183-01, 368-183-02, and 368-183-03) from the RM-3 (Multi-Unit Residential) zone district to the RM-2 (Multi-Unit Residential) zone district designation; and WHEREAS, the Reedley General Plan Update 2030 currently designates the subject properties as Low Density Residential, however the applicant is proposing to also re-designate the parcels as High Density Residential through General Plan Amendment Application No. 2023-01; and WHEREAS, Rezone Application No. 2023-01 will be consistent with the proposed General Plan Planed Land Use designation of High Density Residential, the overall guiding land use principles described in the General Plan Update 2030, Land Use Element, and specific Land Use Element goals and policies, which when applied, further support the zone district reclassification; and WHEREAS, the proposed zoning designation identified in Rezone Application No. 2023-01, RM2 (Multi-Unit Residential), is consistent with the GPU Planned Land Use and Zoning District Consistency Matrix; and
WHEREAS, Rezone Application No. 2023-01 is consistent with the Reedley Municipal Code, Title 10, Zoning Regulations, Chapter 3 (Zoning District and Map) and Chapter 22 (Amendments); and WHEREAS, On February 25, 2014, the City Council certified the Final Environmental Impact Report (SCH No. 2010031106), which was prepared for the proposed General Plan 2030 Update (GPA No. 2012-02) pursuant to the California Environmental Quality Act; and WHEREAS, the City of Reedley Planning Commission, at the regular meeting on June 15, 2023, held a public hearing, received a written staff report, invited public comment, independently deliberated, and recommended that the City Council of the City of Reedley approve Rezone Application No. 2023- 01 by adopting Ordinance No. 2023-005; and
WHEREAS, the City Council of the City of Reedley, at the regular meeting on July 25, 2023, held a public hearing , received a written staff report, invited public comment, and independently deliberated.

NOW, THEREFORE, the City Council of the City of Reedley does hereby ordain as follows:

Section 1. The above recitals are true and correct; and Section 2. The City Council FINDS that Rezone Application No. 2023-01 is consistent with the Reedley General Plan Update 2030; and
Section 3. The City Council FINDS that Rezone Application No. 2023-01 is consistent with the Reedley Municipal Code, Title 10, Zoning Regulations, Chapter 3 (Zoning District and Map) and Ordinance 2023-005

Chapter 22 (Amendments); and
Section 4. The City Council hereby APPROVES Rezone Application No. 2023-01 and incorporates the changes reflected therein into the zoning law and map of the City of Reedley, as reflected on Exhibit A; and
Section 5. The City Council hereby APPROVES the amendment to the Official Zoning Map and ADOPTS said updated map as the City's Official Zoning Map; and Section 6. The City Clerk is hereby directed to cause a summary of this ordinance to be published by one insertion in a newspaper of general circulation in the community at least five (5) days prior to adoption and again within fifteen (15) days after its adoption.

Section 7. This Ordinance does not need to be codified because there is no text in the Municipal Code that needs to be revised; and
Section 8. This Ordinance shall be in full force and effect thirty (30) days after its passage and adoption, as certified by the City Clerk.

ATTEST:

I hereby certify that the foregoing Ordinance No. 2023-005 was introduced and given first reading by title only at a regular meeting of the City Council of the City of Reedley held on July 25, 2023, and was thereafter duly adopted at a regular meeting of said City Council held on August 8, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST:

Ruthie Greenwood, City Clerk
City of Reedley
Attachment:

Anita Betancourt, Mayor
City of Reedley
Exhibit A: Map of affected parcels related to Rezone Application No. 2023-01 Ordinance 2023-005

City of Reedley
Ordinance No. 2023-005
Rezone Application No. 2023-01
Exhibit A
Project Information
APN(s): 368-183-01, 368-183-02, and 368-183-03
ADDRESS: 261 E. North Avenue, Reedley, CA
Existing Zoning Designation:

RM-3
Residential, Medium Densit
Location Map
Proposed Zoning Designation:

RM-2
0 175 350 700 Feet
Legend
.. II Ill P
:_ 11111= Subject Properties
Zoning Designations
CJ C-AO (Administrative & Office)
[::=J CC (Central & Community Commercial)
- PO (Professional Office)
~ R-1-6 (One Family Residential)
RCO (Resource Conservation & Open Space)
- RM-2 (Multifamily Residential, High Density)
RM-3 (Multifamily Residential, Medium Density)
DATE: August 8, 2023

REEDLEY CITY COUNCIL
~ Consent Calendar
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: s ----
TITLE: ADOPT RESOLUTION NO. 2023-062, ACCEPTING THE CONSTRUCTION IMPROVEMENTS FOR THE REEDLEY ALLEY PAVING 2020 PROJECT AND

AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION WITH

THE COUNTY OF FRESNO RECORDER'S OFFICE
PREPARED: Linda Xiong LX
Assistant Engineer
SUBMITTED:

APPROVED:

Marilu Morales \ \ .)v\
City Engineer J--A
Nicole Zieba IA(' City Manager

RECOMMENDATION
Staff recommends that the City Council Adopt Resolution No. 2023-062, accepting the construction improvements for the Reedley Alley Paving 2020 Project and authorize the City Engineer to file a Notice of Completion with the County of Fresno Recorder's Office.

EXECUTIVE SUMMARY
On October 27, 2022, City staff conducted the bid opening for the Reedley Alley Paving 2020 Project (Project). A "Notice of Award" was issued to the lowest responsible bidder, Bush Engineering, Inc. on November 8, 2022. The first working day on this contract was December 5, 2022. The time of completion for the Project was 60 working days and the Project was completed within the timeframe.

There were ten change orders requested and issued on the Project for changing relative compaction test methods, removal and disposal of buried man-made objects, raising sewer lateral cleanouts, assisting the Public Works Water Division with excavation and backfill operations to lower existing water service laterals that were in conflict with the alleyway reconstruction, extra concrete removal for conforming sidewalk transitions, forming and pouring a new drainage inlet, removing and replacing existing unsuitable material with class 2 aggregate base credit for noncompliant HMA material, and bid quantity adjustments. The total for all change orders equaled $14,609.70 or a

1.8% increase from the original contract amount. The contract change orders were approved by the City Manager and paid for with CMAQ federal funds and Measure C. The final construction contract

for the Project with the change orders totaled $819,565.70. The contractor has completed all contract items to the satisfaction of the City Engineer.

PRIOR COUNCIL ACTIONS
Resolution No. 2022-093 awarded a construction contract for the Project to the lowest responsive, responsible bidder, Bush Engineering, Inc., in the amount of $804,956.00 plus a 10% contingency of the total bid or $80,495.60 for a total of $885,451.60.

FISCAL IMPACT
There is no fiscal impact with regard to the recordation of a Notice of Completion for the Project.

ATTACHMENTS

1. Resolution No. 2023-062

2. Notice of Completion

RESOLUTION NO. 2023-062

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY

ACCEPTING THE CONSTRUCTION IMPROVEMENTS FOR REEDLEY
ALLEY PAVING 2020 PROJECT AND AUTHORIZE THE CITY ENGINEER TO

FILE A NOTICE OF COMPLETION WITH THE COUNTY OF FRESNO

RECORDER'S OFFICE
WHEREAS, the Reedley Alley Paving 2020 Project has been completed per the plans and specifications; and
WHEREAS, there are no outstanding matters with the contractor regarding construction items; and WHEREAS, on August 8th , 2023 the City held a public meeting at the City of Reedley Council Chamber, at 845 "G" Street to consider acceptance of the construction improvements.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Reedley using their independent judgment hereby resolves as follows:

1. The above recitals are true and correct and incorporated herein by reference.

2. The City Council using their independent judgment, hereby accepts the subject improvements.

3. The City Council hereby accepts the subject project for maintenance in accordance with the provisions of the contract and applicable ordinances and policies.

4. The City Council approves the Notice of Completion for the construction improvements for the Reedley Alley Paving 2020 Project and hereby authorizes the City Engineer to transmit the attached Notice of Completion to the Fresno County Recorder's Office.

5. This resolution is effective upon adoption.

This foregoing resolution is hereby approved and adopted by the City Council of the City of Reedley on this 8th day of August 2023 by the following vote:

AYES:

NOES:

ABSTAIN :

ABSENT:

Anita Bentancourt, Mayor
ATTEST:

Ruthie Greenwood, City Clerk
RECORDING REQUESTED BY:

AND FOR THE BENEFIT OF,
City of Reedley
No Fee-Gov/t. Code Sections
6103 and 27383
WHEN RECORDED, MAIL TO:

City of Reedley
Engineering Department
1733 9th Street
Reedley, CA 93654

SPACE ABOVE THIS LINE FOR RECORDER'S USE

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.

Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:

2. The full name of the owner is: City of Reedley

3. The full address of the owner is: 845 "G" Street, Reedley, CA 93654

4. The nature of the interest or estate of the owner is: City of Reedley Right-of-Way

5. A work of improvement on the property hereinafter described was completed on : April 25, 2023. The work done was: Reedley Alley Paving 2020, Federal-Aid Project No. CML-5216(058)

6. The name of the contractor, if any, for such work of improvement was: Bush Engineering., Inc.

7. The property on which said work of improvement was completed is in the City of Reedley, County of Fresno, State of California, and is described as follows: Public right-of-way within the City of Reedley alley was located between the following streets:
a) Cypress Avenue and Ponderosa Avenue from Columbia Avenue to Pecan Avenue b) B Street and C Street from 10th Street to 11 th Street c) D Street and E Street from 9th Street to 10th Street d) D Street and E Street from 12th Street to 13th Street e) D Street and E Street from 13th Street to 14th Street f) On Gum Avenue from East Avenue to Sunset Avenue
g) Early Avenue and Duff Avenue from Sunset Avenue to Columbia Avenue h) E Street and F Street from 15th Street to East Avenue

8. The street address of said property is: N/A

9. Resolution No. 2023-062, Attached Hereto and Made a Part Hereof.

City of Reedley
Dated: _ ___________ _
Marilu S. Morales, P.E. , City Engineer

VERIFICATION
I, the undersigned, say: I am the City Engineer for the City of Reedley, the declarant of the foregoing notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.
- Marilu S. Morales
(PERSONAL SIGNATURE OF THE INDIVIDUAL WHO IS SWEARING THAT THE CONTENTS OF THE NOTICE OF COMPLETION ARE TRUE.) Executed on _______________ , 2023, at _R_e_ed_le_y........,, ____ Ca_l_ifo_rn_i_a __________ _ (DATE) (CITY) (STATE) DATE: August8,2023

REEDLEY CITY COUNCIL
~ Consent Calendar
D Regular Item
D Workshop
D Closed Session
D Public H~aring
ITEM NO: ----
TITLE: ADOPT RESOLUTION NO. 2023-063, ACCEPTING THE PUBLIC IMPROVEMENTS CONTAINED IN PHASE 2 OF TRACT 6178, FRANKWOOD COMMONS NO. 2, AND AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE

OF COMPLETION WITH THE COUNTY OF FRESNO RECORDER'S OFFICE PREPARED: Linda Xiong LX
Engineering Assistant
SUBMITTED: Marilu Morales \ \ }A
City Engineer J-"-.

APPROVED: Nicole Zieba \ /
City Manager o

RECOMMENDATION
Staff recommends that the City Council Adopt Resolution No. 2023-063, accepting the public improvements and authorize the City Engineer to file a Notice of Completion for Phase 2 of Tract 6178, Frankwood Commons No. 2.

EXECUTIVE SUMMARY
The Subdivision Map Improvement Agreement and Final Map for Phase 2 of Tract 6178, Frankwood Commons No. 2, was approved by City Council on May 11, 2021. This phase of the subdivision consists of 41 single-family residences located on the northeast corner of Frankwood Avenue and South Avenue. The public infrastructure improvements consisting of water, sewer, and storm drain facilities as well as street paving and ADA improvements have been completed and staff is recommending these improvements be accepted by the City of Reedley City Council. The subdivider has delivered to the City a one (1) year warranty bond in the amount of $112,596.38 as required per the Subdivision Agreement.

PRIOR COUNCIL ACTIONS
City Resolution No. 2022-059 approving the Final Map and associated Subdivision Improvement Agreement for Phase Three of Tentative Subdivision Map (TSM) 6178, Frankwood Commons.

City Resolution No. 2021-034 approving the Subdivision Map Improvement Agreement and Final Map for Phase Two of the TSM 6178.

City Resolution No. 2020-094 approving the Final Map and associated Subdivision Improvement Agreement for Phase One of TSM 6178.

FISCAL IMPACT
There is no fiscal impact with regard to the recordation of a Notice of Completion for the Project.

ATTACHMENTS

1. Resolution No. 2023-063

2. Notice of Completion

RESOLUTION NO. 2023-063
ADOPT RESOLUTION NO. 2023-063, ACCEPTING THE PUBLIC
IMPROVEMENTS CONTAINED IN PHASE 2 OF TRACT 6178, FRANKWOOD COMMONS NO. 2, AND AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE

OF COMPLETION WITH THE COUNTY OF FRESNO RECORDER'S OFFICE WHEREAS, Phase 2 of Tract 6178 Frankwood Commons No. 2 has been completed per the plans and specifications; and
WHEREAS, there are no outstanding matters with the Developer regarding construction items; and WHEREAS, on August 8, 2023 the City held a public meeting at the City of Reedley Council Chamber, at 845 "G" Street and to consider acceptance of the construction improvements.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Reedley using their independent judgment hereby resolves as follows:

1. The above recitals are true and correct and incorporated herein by reference; and

2. The City Council using their independent judgment, hereby accepts the subject improvements; and

3. The City Council hereby accepts the subject project for maintenance in accordance with the provisions of the contract and applicable ordinances and policies; and

4. The City Council approves the Notice of Completion for the construction improvements for Phase 2 of Tract 6178 Frankwood Commons No. 2 and hereby authorizes the City Engineer to transmit the attached Notice of Completion to the Fresno County Recorders' Office.

5. This resolution is effective upon adoption.

This foregoing resolution is hereby approved the 8th day of August 2023, in the City of Reedley, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Anita Bentancourt, Mayor
ATTEST:

Ruthie Greenwood, City Clerk
RECORDING REQUESTED BY:

AND FOR THE BENEFIT OF,
City of Reedley
No Fee-Gov/t. Code Sections
6103 and 27383
WHEN RECORDED, MAIL TO:

City of Reedley
Engineering Department
1733 9th Street
Reedley, CA 93654

SPACE ABOVE THIS LINE FOR RECORDER'S USE

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.

Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:

2. The full name of the owner is: City of Reedley

3. The full address of the owner is: 1733 Ninth Street, Reedley, CA 93654

4. The nature of the interest or estate of the owner is: City of Reedley Right-of-Way

5. A work of improvement on the property hereinafter described was completed on: August 8, 2023. The work done was: Phase 2 of TRACT 6178, Frankwood Commons No. 2

6. The name of the subdivider, if any, for such work of improvement was: Presidio JJR San Rio 100, LLC

7. The property on which said work of improvement was completed is in the City of Reedley, County of Fresno, State of California, and is described as follows: Public right-of-way within the City of Reedley on the northeast corner of Frankwood Avenue and South Avenue

8. The street address of said property is: N/A

9. Resolution No. 2023-063, Attached Hereto and Made a Part Hereof.

Dated: ____________ _
Marilu S. Morales, P.E.

City Engineer

VERIFICATION
I, the undersigned, say: I am the City Engineer for the City of Reedley, the declarant of the foregoing notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.
- Marilu S. Morales
(PERSONAL SIGNATURE OF THE INDIVIDUAL WHO IS SWEARING THAT THE CONTENTS OF THE NOTICE OF COMPLETION ARE TRUE.) Executed on ______________ , 2023, at ...:...R=e..;:;..ed=le""""v ....... , ------"Ca..aa=lif=o.;..;..rn=ia.;__ ___________ _ (DATE) (CITY) (STATE) DATE:

TITLE:

PREPARED:

SUBMITTED:

APPROVED:

August 8, 2023

REEDLEY CITY COUNCIL
1:8] Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: 1 ---

CONSIDER THE FOLLOWING ITEMS (A) AND (B) FOR THE MANNING AVE PAVEMENT REHAB PHASE 3 PROJECT:
(A) ADOPT BUDGET RESOLUTION NO. 2023-058 AMENDING THE FISCAL YEAR 2023-2024 BUDGET TO APPROPRIATE AVAILABLE FUNDS IN THE AMOUNT OF $4,013,171 FOR THE MANNING AVE PAVEMENT REHAB PHASE 3

PROJECT
(B) ADOPT RESOLUTION NO. 2023-059 AWARDING A CONSTRUCTION CONTRACT TO EMMETT'S EXCAVATION, INC. FOR THE MANNING AVE PAVEMENT REHAB PHASE 3 PROJECT
Linda Xiong L)(
Assistant Engineer
Marilu S. Morales, P.E., \ \ A
City Engineer ~ \
Nicole Zieba 1 A- /
City Manager v 7

RECOMMENDATION
Staff recommends that the City Council take the following actions:
(A) Adopt Budget Resolution No. 2023-058 amending the fiscal year 2023-2024 budget to appropriate available funds in the amount of $4,013,171 for the Manning Ave Pavement Rehab Phase 3 Project.
(B) Adopt Resolution No. 2023-059, awarding a construction contract to Emmett's Excavation, Inc. for the Manning Ave Pavement Rehab Project Phase 3 project.

EXECUTIVE SUMMARY
Staff is requesting that the City Council adopt Budget Resolution No. 2023-058 in the amount of $4,013,171 to fully fund construction, construction management, and contingencies to complete the Manning Ave Pavement Rehab Phase 3 Project (Project). The Project contains funds from several sources including Surface Transportation Program Local (STPL), various Measure C funding sources, sewer capital, and wastewater development impact fees (DIF).

The Project is located on Manning Avenue between Columbia and Buttonwillow Avenues and includes the following major construction items: roadway rehabilitation , sewer main upsizing 1 replacement of traffic loop detectors, installation of a concrete median island and median cap, curb ramp replacement, street lighting, and traffic striping.

In conjunction with the requested budget amendment, Staff is requesting that Council adopt Resolution No. 2023-059 awarding the Project to Emmett's Excavation , Inc. in the amount of $3,120,839.15 and authorize the City Manager to execute the Public Improvement Agreement for the Project. Execution of the Agreement is subject to the submittal of the necessary bonds, insurance certificates and other necessary documents as required by the specifications, special provisions for this project and State law.

Staff is also requesting that a contingency of 10% of Bid Schedule A, roadway improvements, and 15% of Bid Schedule B, sewer main improvements, or $363,003.32 be included in the Council action to cover any unforeseen incidentals.

PROJECT DESCRIPTION/BACKGROUND
The City of Reedley was awarded a Surface Transportation Block Grant (STBG) in 2020 for the Project. The Project is located on Manning Avenue between Columbia and Buttonwillow Avenues and includes the following major construction items: roadway rehabilitation, sewer main upsizing, replacement of traffic loop detectors, installation of a concrete median island and median cap, curb ramp replacement, street lighting , and traffic striping.

On July 11, 2023, a Notice to Bidders for the Project was advertised in The Hanford Sentinel, the City website and on local builders exchanges for a period of approximately three (3) weeks. During the bidding period, four (4) contractors requested bid documents from the City for this project. Two (2) addenda were issued during the project bidding period, to address revisions to quantities, the mandatory 10-day federal wage check as required for Davis-Bacon Act prevailing wage compliance, changes to the sanitary sewer revisions, and to clarify construction details and bid items.

On August 1, 2023, City staff conducted the bid opening for this project where four (4) bids were received, opened, and read aloud. The bids received for the total Base Bid ranged from $3,120,839.15 to $4,246,949.30 as shown in the attached Bid Tabulation. The engineer's estimate of probable cost for the Base Bid was $2,879,412.50.

PRIOR COUNCIL ACTIONS
Resolution No. 2023-036 granting authority to the City Manager or her designee to enter into a Professional Services Agreement with NV5, Inc. for construction management services for the Project.

FISCAL IMPACT
The total authorization request for the construction contract is $3,136,839.15 with an additional contingency amount of $363,003.32 for a total of $3,483,842.47. The construction and construction management for the Project is funded by STPL in the amount of $1,812,961 .00, Measure C Street Maintenance in the amount of $847,888.00, Measure C Bicycle Facilities in the amount of $15,000.00, Sewer Capital in the amount of $887,322.00 and Wastewater DIF in the amount of $450,000.00.

ATTACHMENTS

1. Budget Resolution No. 2023-058

2. Resolution No. 2023-059

3. Bid Tabulation

BUDGET AMENDMENT
RESOLUTION 2023-058
The City Council of the City of Reedley does hereby amend the 2023-24 Budget as follows:

SECTION I - ADDITIONS
Account Number Account Description Amount
007-4450.6070 Manning Ave Pavement Rehab Phase 3 $ 1,812,961 016-4443.6070 Manning Ave Pavement Rehab Phase 3 $ 847,888 018-4445.6070 Manning Ave Pavement Rehab Phase 3 $ 15,000 051-4515.6070 Manning Ave Pavement Rehab Phase 3 $ 887,322 105-4275.6070 Manning Ave Pavement Rehab Phase 3 $ 450,000 Total $ 4,013,171
Purpose: Construction improvements and construction management costs for the transportation and wastewater upsizing items for the Manning Avenue Ph. 3 Project from Columbia to Buttonwillow

SECTION II - SOURCE OF FUNDING
Account Number
007-3871
016-3141
018-3145
051-2710
105-2710
Total
Account Description
Manning Ave Phase 3
FCT A Street Mtce Sub Program
FCTA Bike Facilities
Sewer Capital Fund Balance
DIF Wastewater Fund Balance
Amount
$ 1,812,961
$ 847,888
$ 15,000
$ 887,322
$ 450,000
$ 4,013,171
Impact: Sufficient funds in Federal, Measure C, Sewer Capital and Wastewater DIF accounts for the construction improvements and construction management for the Manning Avenue Ph. 3 Project from Columbia to Buttonwillow REVIEWED:
s;2.e~{/L g-f 01t I :i3
Assistant City Manager City Manager
The foregoing resolution was approved by the City Council of the City of Reedley on this 8th day of August 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN: APPROVED:

Anita Betancourt, Mayor
ATTEST:

Ruthie Greenwood, City Clerk
RESOLUTION NO. 2023-059

A RESOLUTION TO THE CITY COUNCIL OF THE CITY OF REEDLEY

AWARDING A CONSTRUCTION CONTRACT TO EMMETT'S EXCAVATION, INC. FOR THE MANNING AVE PAVEMENT REHAB PHASE 3 PROJECT WHEREAS, the City of Reedley issued a Notice to Bidders for the Manning Ave Pavement Rehab Phase 3 Project; and
WHEREAS, the City received, opened and read aloud four (4) bids which the total Base Bid ranged from $3,120,839.15 to $4,246,949.30; and WHEREAS, the lowest, most responsive and responsible bid was submitted by Emmett's Excavation, Inc.; and
WHEREAS, the City Council, using their independent judgment desires to award a construction contract for the lowest responsible responsive bid for total Bid Schedule A and B in the amount of $3,120,839.15.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Reedley, using their independent judgment, hereby approves Resolution No. 2023-059 based on the following:

1. The above recitals are true and correct; and

2. That the contract for the Manning Ave Pavement Rehab Phase 3 Project is awarded to Emmett's Excavation, Inc. for the unit and lump sum prices as bid, the total amount of the contract being $3,120,839.15.

3. That the City Manager is authorized and directed to promptly execute the contract for the subject work with Emmett's Excavation, Inc. subject to the submittal of the necessary bonds, insurance certificates and other necessary documents required by the specifications and special provisions for this project, all for the approval by and to the satisfaction of the City Engineer and the City Attorney.

4. The City Manager or her designee, is hereby authorized to execute contract change orders to the contract for this project and shall not exceed 10% of Bid Schedule A and shall not exceed 15% of Bid Schedule B or $363,003.32 without prior approval of this City Council.

5. The total construction budget for this project, including the construction contract and contingency costs, shall not exceed approximately $3,483,842.47.

6. This resolution is effective immediately upon adoption.

This forgoing resolution is hereby approved at a regular meeting of the City Council of the City of Reedley held on the 8th day of August 2023, by the following vote:

AYES:

NOES:

ABSTAIN :

ABSENT:

Anita Bentancourt, Mayor
ATTEST:

Ruthie Greenwood, City Clerk
RESOLUTION NO. 2023-059
Exhibit A
Manning Avenue Ph 3 Pavement Rehabilitation from Columbia to Buttonwillow Bid Tabulation
Engineer's Estimate Emmett's Excavation Inc. Avison Construction Inc.

Item No. Description Quantity Units Unit Cost Total Unit Cost Total Unit Cost Total BID SCHEDULE A: MANNING AVENUE PARTICIPATING ITEMS
1 Mobilization 1 LS $ 45,000.00 $ 45,000.00 $ 20,000.00 $ 20,000.00 $ 100,000.00 $ 100,000.00 2 I nsu ranee and Bonds 1 LS $ 15,000.00 $ 15,000.00 $ 17,000.00 $ 17,000.00 $ 30,000.00 $ 30,000.00 3 Dust Control 1 LS $ 5,000.00 $ 5,000.00 $ 10,000.00 $ 10,000.00 $ 1,000.00 $ 1,000.00 Storm Water Pollution Prevention Plan (SWPPP)
4 Preparation, Implementation and Management 1 LS $ 5,000.00 $ 5,000.00 $ 7,000.00 $ 7,000.00 $ 3,000.00 $ 3,000.00 5 Provide & Maintain Traffic Control 1 LS $ 45,000.00 $ 45,000.00 $ 93,000.00 $ 93,000.00 $ 119,000.00 $ 119,000.00 6 Clearing & Grubbing 1 LS $ 10,000.00 $ 10,000.00 $ 1,000.00 $ 1,000.00 $ 50,000.00 $ 50,000.00 7 Concrete Removal and Disposal 100 CY $ 100.00 $ 10,000.00 $ 445.00 $ 44,500.00 $ 320.00 $ 32,000.00 8 Roadway Excavation & Grading (F) 4,960 CY $ 23.00 $ 114,080.00 $ 31 .00 $ 153,760.00 $ 42.00 $ 208,320.00 9 6" HMA Digout 29,311 SF $ 5.00 $ 146,555.00 $ 2.15 $ 63,018.65 $ 1.50 $ 43,966.50 10 Unstable Subgrade 1,500 SF $ 8.00 $ 12,000.00 $ 4.00 $ 6,000.00 $ 1.00 $ 1,500.00 11 Wedge Grind 5,500 LF $ 1.00 $ 5,500.00 $ 3.00 $ 16,500.00 $ 4.00 $ 22,000.00 12 1-1/2" Grind 94,520 SF $ 0.25 $ 23,630.00 $ 0.35 $ 33,082.00 $ 0.50 $ 47,260.00 13 Pavement Fabric 138,930 SF $ 0.25 $ 34,732.50 $ 0.25 $ 34,732.50 $ 0.25 $ 34,732.50 14 Hot Mix Asphalt Concrete, Type A 5,685 TN $ 95.00 $ 540,075.00 $ 116.00 $ 659,460.00 $ 128.00 $ 727,680.00 15 Aggregate Base, Class 2 3,405 CY $ 68.00 $ 231 ,540.00 $ 79.00 $ 268,995.00 $ 67.00 $ 228,135.00 16 8" Concrete Median Curb 4,345 LF $ 30.00 $ 130,350.00 $ 21.00 $ 91 ,245.00 $ 29.00 $ 126,005.00 17 8" Concrete Median Curb W/ 1.5' Gutter 350 LF SF $ 35.00 $ 12,250.00 $ 40.00 $ 14,000.00 $ 6000 $ 21 ,000 DO 18 Concrete Median Cap (3" Stamped) 12,000 EA $ 10.00 $ 120,000.00 $ 11.00 $ 132,000.00 $ 12.00 $ 144,000.00 19 Furnish & Install Traffic Signal Loop Detector 42 EA $ 900.00 $ 37,800.00 $ 1,100.00 $ 46,200.00 $ 1,000.00 $ 42,000.00 20 Concrete Curb Ramp - Mid Block 2 EA $ 3,500.00 $ 7,000.00 $ 2,464.00 $ 4,928.00 $ 4,000.00 $ 8,000.00 21 Concrete Curb Ramp - 12' Radius 1 EA $ 2,500.00 $ 2,500.00 $ 3,432.00 $ 3,432.00 $ 5,000.00 $ 5,000.00 22 Concrete Curb Ramp - 20' Radius 1 EA $ 3,000.00 $ 3,000.00 $ 3,608.00 $ 3,608.00 $ 7,000.00 $ 7,000.00 23 Concrete Curb Ramp - 30' Radius (Modified) 7 EA $ 3,500.00 $ 24,500.00 $ 4,270.00 $ 29,890.00 $ 7,000.00 $ 49,000.00 24 Adjust Water Valve Frame & Cover to Grade 24 EA $ 1,000.00 $ 24,000.00 $ 1,100.00 $ 26,400.00 $ 1,000.00 $ 24,000.00 25 Adjust Existing Manhole Frame & Cover to Grade 14 EA $ 1,400.00 $ 19,600.00 1 $ 1,600.00 $ 22,400.00 $ 1,800.00 $ 25,200.00 26 Street Lighting 1 LS $ 138,000.00 $ 138,000.00 $ 200,000.00 $ 200,000.00 $ 200,000.00 $ 200,000.00 27 Traffic Signage & Striping 1 LS $ 40,000.00 $ 40,000.00 $ 81 ,000.00 $ 81,000.00 $ 65,000.00 $ 65,000.00 28 Miscellaneous Facilities and Operations 1 LS $ 20,000.00 $ 20,000.00 $ 19,300.00 $ 19,300.00 $ 10,000.00 $ 10,000.00 Total Sum of Bid Schedule A (Item 1 through Item 28) $ 1,822,112.50 $ 2, 102,451.15 $ 2,374,799.00 BID SCHEDULE B: SEWER MAIN INSTALLATION NON-PARTICIPATING ITEMS 29 Mobilization 1 LS $ 50,500.00 $ 50,500.00 $ 75,000.00 $ 75,000.00 $ 15,000.00 $ 15,000.00 30 Dust Control 1 LS $ 1,500.00 $ 1,500.00 $ 4,000.00 $ 4,000.00 $ 100.00 $ 100.00 Stonm Water Pollution Prevention Plan (SWPPP) LS
31 Preparation, lmplemetntation & Management 1 $ 5,000.00 $ 5,000.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 32 Provide & Maintain Traffic Control 1 LS $ 10,000.00 $ 10,000.00 $ 75,000.00 $ 75,000.00 $ 8,000.00 $ 8,000.00 33 Contractor's Pollution Liability Insurance 1 LS $ 1,000.00 $ 1,000.00 $ 5,000.00 $ 5,000.00 $ 500.00 $ 500.00 34 Clearing & Grubbing 1 LS $ 7,500.00 $ 7,500.00 $ 16,000.00 $ 16,000.00 $ 1,000 OD $ 1,000.00 35 Temporary Sanitary Sewer (Bypassing) 1 LS $ 50,000.00 $ 50,000.00 $ 30,000.00 $ 30,000.00 $ 150,000.00 $ 150,000.00 36 Remove Existing 48" Sanitary Sewer Manhole 8 EA $ 5,000.00 $ 40,000.00 $ 1,400.00 $ 11,200.00 $ 4,400.00 $ 35,200.00 37 Reinstatement of Lateral Sewer Connection 21 EA $ 500.00 $ 10,500.00 $ 2,900.00 $ 60,900.00 $ 7,000.00 $ 147,000.00 38 Install 6' SDR-35 Gravity Sewer Main 35 LF $ 180.00 $ 6,300.00 $ 612.00 $ 21,420.00 $ 475.00 $ 16,625.00 39 Install 8' SDR-35 Gravity Sewer Main 12 LF $ 500.00 $ 6,000.00 $ 714.00 $ 8,568.00 $ 270.00 $ 3,240.00 40 Install 10" SDR-35 Gravity Sewer Main 8 LF $ 500.00 $ 4,000.00 $ 570.00 $ 4,560.00 $ 420.00 $ 3,360.00 41 Install 18" SDR-35 Gravity Sewer Main 2,710 LF $ 250.00 $ 677,500.00 $ 194.00 $ 525,740.00 $ 190.00 $ 514,900.00 42 Epoxy Coat Existing Manhole 3 EA $ 2,500.00 $ 7,500.00 $ 6,700.00 $ 20,100.00 $ 14,000.00 $ 42,000.00 43 48" Sanitary Sewer Manhole - Epoxy Coated 8 EA $ 15,000.00 $ 120,000.00 $ 11 ,800.00 $ 94,400.00 $ 12,000.00 $ 96,000.00 44 60" Sanitary Sewer Manhole - Epoxy Coated 2 EA $ 20,000.00 $ 40,000.00 $ 15,000.00 $ 30,000.00 $ 19,000.00 $ 38,000.00 45 Miscellaneous Facilities and Operations 1 LS $ 20,000.00 $ 20,000.00 $ 36,000.00 $ 36,000.00 $ 25,000.00 $ 25,000.00 Total Sum of Bid Schedule B (Item 29 through Item 45) $ 1,057,300.00 $ 1,018,388.00 $ 1,096,425.00 Total Sum of Bid Schedule A + B (Item 1 through Item 45) $ 2,879,412.50 $ 3,120,839.15 $ 3,471,224.00 1 Revised per unit cost per Specifications
Subcontractors Epoxy Coating National Coaling & Lining
Concrete Fresno Concrete Construction, Inc
Paving Fabric Talley Oil, Inc Talley Oil, Inc
Street Lighting & Traffic Loops Pacwest Construction Company Pacwest Construction Company Striping Harker Striping & Signage Fresno Seal & Stripe Underground Haydon Construction
Traffic Control
Roadway Ex & Grinding
AGEE Construction Corp
Unit Cost Total
$ 290,000.00 $ 290,000.00
$ 50,000.00 $ 50,000.00
$ 20,000.00 $ 20,000.00
$ 5,300.00 $ 5,300.00
$ 230,000.00 $ 230,000.00
$ 5,000.00 $ 5,000.00
$ 330.00 $ 33,000.00
$ 58.00 $ 287,680.00
$ 4.00 $ 117,244.00
$ 9.70 $ 14,550.00
$ 3.20 $ 17,600,00
$ 0.25 $ 23,630.00
$ 0.25 $ 34,732.50
$ 130.00 $ 739,050.00
$ 88.00 $ 299,640.00
$ 32.00 $ 139,040.00
$ 52.00 $ 18,200.00
$ 15.00 $ 180,000.00
$ 1,100.00 $ 46,200.00
$ 3,200.00 $ 6,400.00
$ 5,000.00 $ 5,000.00
$ 5,000.00 $ 5,000.00
$ 5,500.00 $ 38,500.00
$ 1,000.00 $ 24,000.00
$ 1,600.00 $ 22,400.00
$ 220,000.00 $ 220,000.00
$ 88,000.00 $ 88,000.00
$ 5,000.00 $ 5,000.00
$ 2,965, 166.50
$ 1,000.00 $ 1,000.00
$ 10,000.00 $ 10,000.00
$ 1,000.00 $ 1,000.00
$ 5,000.00 $ 5,000.00
$ 1,000.00 $ 1,000.00
$ 5,000.00 $ 5,000.00
$ 240,000.00 $ 240,000.00
$ 2,200.00 $ 17,600.00
$ 4,300.00 $ 90,300.00
$ 700.00 $ 24,500.00
$ 850.00 $ 10,200.00
$ 700.00 $ 5,600.00
$ 250.00 $ 677,500.00
$ 4,400.00 $ 13,200.00
$ 11 ,900.00 $ 95,200.00
$ 16,900.00 $ 33,800.00
$ 10,700.00 $ 10,700.00
$ 1,241,600.00
$ 4,206,766.50
Manhole Builders , Inc.

Fresno Concrete Construction, Inc
Talley Oil, Inc
Pacwest Construction Company
Harker Striping & Signage
Prepared By: A. Barajas
Checked By L. Xiong
Approved By: M. Morales
Date: 8/2/2023
American Paving Co.

Unit Cost Total
$ 300,000.00 $ 300,000.00
$ 20,000.00 $ 20,000.00
$ 500.00 $ 500.00
$ 15,000.00 $ 15,000.00
$ 140,000.00 $ 140,000.00
$ 50,000.00 $ 50,000.00
$ 350.00 $ 35,000.00
$ 72.00 $ 357,120.00
$ 4.00 $ 117,244.00
$ 25.00 $ 37,500.00
$ 3.50 $ 19,250.00
$ 0.90 $ 85,068.00
$ 0.21 $ 29,175.30
$ 156.00 $ 886,860.00
$ 71.00 $ 241 ,755.00
$ 27.00 $ 117,315.00
$ 58.00 $ 20,300.00
$ 12.00 $ 144,000.00
$ 1,060.00 $ 44,520.00
$ 4,000.00 $ 8,000.00
$ 5,000.00 $ 5,000.00
$ 4,000.00 $ 4,000.00
$ 6,000.00 $ 42,000.00
$ 1,100.00 $ 26,400.00
$ 1,700.00 $ 23,800.00
$ 198,000.00 $ 198,000.00
$ 80,500.00 $ 80,500.00
$ 144,000.00 $ 144,000.00
$ 3,192,307.30
$ 9,300.00 $ 9,300.00
$ 1.00· $ 1.00
$ 1.00 $ 1.00
$ 25,000.00 $ 25,000.00
$ 1,000.00 $ 1,000.00
$ 1.00 $ 1.00
$ 149,000.00 $ 149,000.00
$ 4,130.00 $ 33,040.00
$ 6,520.00 $ 136,920.00
$ 441.00 $ 15,435.00
$ 250.00 $ 3,000.00
$ 390.00 $ 3,120.00
$ 181.00 $ 490,510.00
$ 13,166.00 $ 39,498.00
$ 11 ,155.00 $ 89,240.00
$ 17,578.00 $ 35,156.00
$ 24 ,420.00 $ 24,420.00
$ 1,054,642.00
$ 4,246,949.30
Pacific Northwest Oil
Pacwest Construction Company
Harker Striping & Signage
Haydon Construction
KRC Safety Co, Inc
ABSL Construction
DATE:

TITLE:

SUBMITTED:

APPROVED:

AUGUST 8, 2023

REEDLEY CITY COUNCIL
1:8J Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: 8 ----

APPROVAL OF ITEMS PERTAINING TO THE SENIOR CONGREGATE
MEAL PROGRAM AT THE REEDLEY SENIOR CENTER:

A) ADOPT RESOLUTION NO. 2023-060 AUTHORIZING THE CITY
MANAGER TO EXECUTE CONTRACT NO. 23-0171ARP AND ALL

SUPPORTING DOCUMENTS WITH THE FRESNO-MADERA AREA

AGENCY ON AGING (FMAAA)
B) ADOPT RESOLUTION NO. 2023-061 AMENDING THE 2023-24 CITY OF REEDLEY ADOPTED BUDGET APPROPRIATING $17,980 IN
FUND 027 SENIOR CITIZENS NUTRITION GRANT TO FUND THE

SENIOR CONGREGATE MEAL PROGRAM
Sarah Reid
Community Services Direc
Nicole R. Zieba
City Manager

RECOMMENDATION
Approval of items pertaining to the Senior Congregate Meal Program at the Reedley Senior Center: A) Adopt Resolution No. 2023-060 authorizing City Manager to execute Contract No. 23-0171ARP and all supporting documents with the Fresno-Madera Area Agency on Aging (FMAAA) and B) Adopt Resolution No. 2023-061 amending the 2023-24 City of Reedley Adopted Budget appropriating $17,980 in Fund 027 Senior Citizens Nutrition Grant to fund the Senior Congregate Meal Program.

EXECUTIVE SUMMARY
For many years the City of Reedley has partnered with the FMAAA to provide meals for senior citizens 60 years and older. In March of 2020, this program was converted to a home delivery meal program in response to the restrictions related to Covid-19 and resumed in-person meals in October of 2022. Since October, the meals provided at the Reedley Senior Center are available Monday-Friday starting at 11 :00am. This program supplies more than just a wellbalanced meal for seniors, but also a place to gather in the company of others while socializing with friends. Seniors are required to call in the day before and reserve the lunch for the next day. There is no fee to participate, but the program does accept donations. The funding provided in the amount of $23,250 will cover a portion of staff time who are associated with this program.

FISCAL IMPACT
The $23,250 is allocated by FMAAA to cover a portion of staffs time who are associated with the implementation of the meal program. The City of Reedley is only responsible for covering the cost of non-qualifying meals which includes seniors who no-show and anyone under the age of 60 years old. All qualifying meals are covered by FMAAA and paid directly by them to the food vendor. Program details and budget amounts were not available in time to be included in the City of Reedley Proposed 2023-24 Fiscal Year Budget. Budget Amendment No. 2023-061 will align the City of Reedley Adopted Budget with the budget submitted in the contract to FMAAA.

ATTACHMENT

1. American Rescue Plan (ARP) Contract between City of Reedley and Fresno-Madera Area Agency of Aging

2. Resolution No. 2023-060

3. Budget Amendment No. 2023-061
2 Agency on Aging
Cha nge The Way You Age
Fiscal Year 2023-2024 Contract
between
City of Reedley
and
Fresno-Madera Area Agency on Aging
Contract No. 23-0l 71ARP
American Rescue Plan- Site Management

DOCUMENTS REQUIRED TO EXECUTE ARPA SITE-MANAGEMENT
CONTRACT FY 23-24
Please return two sets of all contract pages in the order provided by the Agency on Aging .

The following contract documents require signatures and entries on both sets of documents.

Type entries and enter original signatures in ink on both sets of documents:

D Page 2, Grant Award Contract Signature Page
Must include signature of individual named on Exhibit E, page 5, as having primary, hands-on involvement & oversight of dayto-day operations; and signature of individual authorized by governing board to execute the contract (see Appendix A).

Kl Appendix A, Resolution of Authorization to Contract
Must contain signature of chair of service provider's governing board.

K] Appendix B, Contractor Certification Clauses
Must contain signature of individual authorized by governing board to execute the contract (see Appendix A). [] Appendix C, Information Integrity and Security Statement Must contain signature of individual authorized by governing board to execute the contract (see Appendix A).

Also, check appropriate box under "Certify'' at bottom of page 2 to indicate 128-bft Encryption compliance status. [] Appendix K, Request for Taxpayer Identification Number and Certification (W-9) Part//, Certification, must contain signature of individual authorized by governing board to execute the contract (see Appendix A). Only page 1, signature page required (do not submit pages 2-6).

The following contract documents require typed entries on both sets of documents:
[] Appendix D, Method of Providing Audit Compliance
K] Exhibit B, Budget: Email Excel version to [email protected]; submit 2 hard copies with contract. [] Exhibit E, Program Narrative: Email Word version to [email protected], submit 2 hard copies with contract.

Ix] Exhibit F, Service Provider Emergency Resource Information Please attach two sets of the following to this page:

D 1. List of all proposed subcontractors for this Agreement (if any), and, following review of Agency on Aging contract, copy of proposed contract template to be used for subcontractors.

KJ 2. Certificate(s) of Insurance Please review Article XV of Agreement prior to arranging for certificate to ensure all contractual requirements for insurance certificate are met and specific contract language included on certificate.

K] 3. Copy of IRS Determination Letter of Tax Exempt Status if a non-governmental organization. [] 4. Organizational chart, including names and position titles for contracted program Kl 5. Job Description and Resume of individual named on Exhibit E, page 5, who has primary, hands-on involvement and oversight of the day-to-day operations of the contracted program Kl 6. List of Governing Board members
~ 7. List of Advisory Council or Advisory Committee members (if applicable) KJ 8. Current documents (i. e. flyers, brochures) used to promote the contracted program K] 9. COVID-1 9 Re-Opening Plan
Documents Required to Execute Contract
American Rescue Plan Grant Award
FY 2023-2024
American Rescue Plan Grant Award
Table of Contents
Documents Required to Execute Contract ................................................................... i CONTRACT················································································································· 1 AMERICAN RESCUE PLAN GRANT AWARD TERMS AND CONDITIONS DECLARATION ..... 3 Article I.

Article II.

Article 111.

Article IV.

Article V.

Article VI.

Article VI I.

Article VI 11.

Article IX.

Article X.

Article XI.

Article XI I.

Article XI 11.

Article XIV.

Article XV.

Article XVI.

Article XVI I.

Article XVIII.

Article XIX.

Article XX.

Definitions and Resolutions of Language Conflicts ..................... 3 Agreem·ent ......... .......................................................................... 5 Term of Agreement. ..................................................................... 6 Reasonableness of Compensation .............................................. 6 Assurances ....................................................... ........................... 7 Funds ................................................ .......... ... .... .... ................... 21 Budget and Budget Revision ..................................................... 25 Payment .......... .. ....................................... .. ............................... 27 Subcontracts ............................................................................. 28 Records and Reports ........ .. ............ .. ......................................... 30 Property .......................................... ... ... ......................... ............ 31 Access ....................................................................................... 35 Monitoring and Evaluation ....... .. .... .......... ..... ......... .... ............... . 35 Audit Requirements ...................... ..................... ........................ 36 Insurance ................................................ ..... .. ...... .. .. .................. 42 Voluntary Contributions ..... ........ .... ............................................ 44 Termination .............................. .... ....... ... ................................... 45 Remedies and Appeal Process ......................... .. .................. .... 48 Amendments, Revisions or Modifications ........ .. ........ ..... ........... 48 Notices ...................................................................................... 49 American Rescue Plan Grant Award
Table of Contents
ii Rev. June 2023

APPENDICES
American Rescue Plan Grant Award
Table of Contents (Continued)
Resolution of Authorization to Contract ...................................................... Appendix A Contractor Certification Clauses .................................................................. Appendix B Information Integrity and Security Statement ..................... .. ...................... Appendix C Method of Providing Audit Compliance ...................................................... Appendix D Required Reports and Due Dates ............................................................... Appendix E Sanction Policy ............................................................................................ Appendix F Appeal Procedure for Service Providers .................................................... Appendix G Fresno-Madera Area Agency on Aging Contact List for Service Providers ..... Appendix H Fresno-Madera Area Agency on Aging Emergency Contact Information .......... Appendix I Community Focal Points List.. ..................................................................... Appendix J Request for Taxpayer Identification Number and Certification .................... Appendix K

EXHIBITS
Program Exhibit. .................................. ........................ .................................... Exhibit A Budget .... .................. ............ ................. .. ........ ... ...... ...... ... ... .......... ....... ......... Exhibit B Annual Summary of Activities .. ................................................... ........ ..... ........ Exhibit C Program Cost Efficiency ............................................................ ...................... Exhibit D Program Narrative ........................................................................................... Exhibit E Service Provider Emergency Resource Information ........................................ Exhibit F

ADDITIONAL
COVID-19 Re-Opening Plan .......................................................................... Fill-in per site American Rescue Plan Grant Award
Table of Contents
iii Rev. June 2023

CONTRACT BETWEEN

CITY OF REEDLEY

AS SERVICE PROVIDER
AND

FRESNO-MADERA AREA AGENCY ON AGING
(HEREINAFTER REFERRED TO AS AGENCY ON AGING)
2520 WEST SHAW LANE, SUITE 101A, FRESNO, CA 97311
MAILING ADDRESS: 2037 WEST BULLARD AVENUE, #512, FRESNO, CA 93711 A. Name and principal address of service contractor (hereinafter referred to as service provider):

City of Reedley
100 North East Street
Reedley, CA 93634
B. The starting date of this Agreement shall not precede the date the Agreement is signed by both parties hereto. The term of this Agreement is from July 1, 2023 to June 30, 2024, subject, however, to earlier termination as provided her.ein.

C. No expenditure or obligation for the funding allocation in this contract period, as noted in paragraph B, may be incurred after June 30, 2024.

D. Maximum funds available for the following program, contingent upon sufficient funds made available from the State of California to the Agency on Aging and/or by the U.S. Government or the Budget Acts of the appropriate fiscal years for the purposes of this program:

Approved by Fresno-Madera Area Agency on Aging Governing Board on June 21, 2023 Federal Grantor: U.S. Department of Health and Human Services Pass Through Grantor: Fresno-Madera Area Agency on Aging Older Americans Act Title: Title Ill C1 Congregate Nutrition, Federal CFDA No. 93.045 Contract No.: 23-0171ARP I Service: I Site Management
Site 12-Month One-Time Contract Period
Funding Cycle Start-Up Costs Grant Amount
Reedley Senior Center $23,250 Used FY 22-23 $23,250
Total Term of Contract Grant Award: $23,250
E. This document together with any attached program exhibits, assurances, budgets, and narratives is a firm agreement to provide services for older Americans in Fresno and/or Madera counties (including cities contained therein) as specified in a manner consistent with the intent of, and regulations applicable to, service programs under Title Ill/VII of the Older Americans Act as amended.

F. The provisions of the Area Plan Grant Award Terms and Conditions Declaration (Articles I through XX) attached thereto, plus all enclosures listed, herein, constitute a part of this contract.

American Rescue Plan Grant Award
Contract

FOR SERVICE PROVIDER:

Signature of individual named on Exhibit E, page 5, as having Date primary, hands-on involvement and oversight of the day-to-day operations of the contracted program.

Jodi Botello Senior Citizens Coordinator
Type Name Title
Signature of Authorized Contracting Official Date
(Refer to Appendix A)
Nicole R. Zieba City Manager
Type Name Title
Contractor Federal Employer I.D. Number
FOR FRESNO-MADERA AREA AGENCY ON AGING:

Signature
Jamie J. Sharma
Type Name
American Rescue Plan Grant Award
Contract

Date
Executive Director
Title
Revised June 2023

FRESNO-MADERA AREA AGENCY ON AGING

AMERICAN RESCUE PLAN ACT GRANT AWARD

TERMS AND CONDITIONS DECLARATION
Activities under this award shall be carried out in accordance with Title Ill and Title VII of the Older Americans Act of 1965, as amended (United States Code Title 42, Section 3001 ); the program regulations and policy directives relating thereto; federal and State laws; and the California Welfare and Institutions Code, Sections 9000-9023, all of which are, or may be, operative during the term of this sub-grant award. This Agreement incorporates the terms and conditions which support an award of American Rescue Plan Act Funds.

ARTICLE I. DEFINITIONS AND RESOLUTIONS OF LANGUAGE CONFLICTS A. "Agency on Aging" and "FMAAA" means the Fresno-Madera Area Agency on Aging interchangeably.

8. "Agreement" or "Contract" shall mean the Fresno-Madera Area Agency on Aging American Rescue Plan Act Agreement; American Rescue Plan Act Grant Award Terms and Conditions Declaration (Articles I through XX); Appendices; Program Exhibits; Budget Display; Attachments; Amendments; and any other documents incorporated by reference, unless otherwise provided in this Article.

C. "Allocation" means the process of assigning a cost, or a group of costs, to one or more cost objective(s), in reasonable proportion to the benefit provided or other equitable relationship. The process may entail assigning a cost(s) directly to a final cost objective or through one or more intermediate cost objectives. (2 CFR §200.1 and 45 CFR §75.2) D. "Contractor" or "Service Provider'' means the legal entity awarded funds under this Agreement and which is accountable to the Agency on Aging, the State, and/or federal government for use of these funds and which is responsible for executing the provisions for services provided under this Agreement.

E. "CCR" means California Code of Regulations.

F. "CFR" means Code of Federal Regulations.

G. "Disallowed costs" means those charges determined to be unallowable, in accordance with the applicable Federal statutes, regulations, or the terms and conditions of the Federal award. (2 CFR §200.1 and 45 CFR §75.2) American Rescue Plan Act Grant Award
Terms and Conditions Declaration
3 FY 2023-2024
H. "In-Kind Contributions" means the value of non-cash contributions donated to support the project or program (e.g. property, service, etc.).

I. "Matching Contributions" means local cash and/or in-kind contributions made by the Contractor, a subcontractor, or other local resources that qualify as match for the contract funding.

J. "OAA" means Older Americans Act.

K. "OMS" means the federal Office of Management and Budget.

L. "Program Income" means revenue generated by an Area Agency on Aging or Contractor from contract-supported activities. Program Income is:

1. Voluntary contributions received from a participant or responsible party for services received.

2. Income from usage or rental fees of real or personal property acquired with grant funds or funds provided under this Agreement.

3. Royalties received on patents and copyrights from contractsupported activities.

4. Proceeds from the sale of goods created under an Agency on Aging grant of funds. ·
M. "PSA 14" means the State Planning and Service Area comprised of Fresno and Madera Counties.

N. "Questioned Costs" means a cost that is questioned by the auditor because of an audit finding which resulted from a violation or possible violation of a statute, regulation, or the terms and conditions of a Federal award, including for funds used to match Federal funds; where the costs, at the time of the audit, are not supported by adequate documentation; or where the costs incurred appear unreasonable and do not reflect the actions a prudent person would take in the circumstances. (2 CFR §200.1 and 45 CFR §75.2).
0 . "Recoverable cost" means the questioned cost identified from an audit.

P. "Reimbursable item" also means "allowable cost" and "compensable item." Q. "State" and "Department" means the State of California and the California Department of Aging (CDA) interchangeably.

R. "Subcontract" means any form of legal agreement between the Contractor and the Subcontractor, including an agreement that the Contractor or American Rescue Plan Act Grant Award
Terms and Conditions Declaration
4 FY 2023-2024
Subcontractor would consider to be a contract, including vendor type Agreements for providing goods or services under this Agreement.

S. "Subcontractor'' means the legal entity that receives funds from the Contractor to carry out any part of a federal award identified in this Agreement.

T. "USC" means United States Code.

U. As used throughout this Agreement, the term "shall" is mandatory; the term "may" is permissive.

V. The terms and conditions of this grant award and other requirements have the following order of precedence if there is any conflict in what they require:

1. The Older Americans Act of 1965 and Amendments of 2020 (OAA as amended) and other applicable federal statutes and their implementing regulations.

2. If applicable, the Older Californians Act and other California State codes and regulations.

3. Contract Agreement, including American Rescue Plan Act Grant Award Terms and Conditions Declaration, all Appendices, all Exhibits, and any amendments thereto.

4. Any other documents incorporated herein by reference, including, if applicable, the federal Health and Human Services (HHS) terms and conditions found in Part II of the HHS Grant Policy Statement. The HHS Grant Policy Statement is available under the HHS Policy Requirements Topic at
https://www.hhs.gov/grants/grants/grants-policiesregulations/index.html.

5. Program memos and other guidance issued by the California Department of Aging, including those specific to American Rescue Plan Act funding.

W. American Rescue Plan Act means the American Rescue Plan Act of 2021 (P.L. 117-2) signed into federal law on March 11, 2021.

ARTICLE II. AGREEMENT
A. All elements of this Agreement, as defined in Article I, Section B, and as approved by the Agency on Aging in making this award, are hereby incorporated by reference, as if fully set forth herein.

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B. Time is of the essence in this Agreement. All contracts must be signed and returned to the Fresno-Madera Area Agency on Aging within fortyfive (45) days of the date on the contract cover letter. If the signed contract is not returned by the designated date and there has been no approval granted, then the funds may be reallocated by the FresnoMadera Area Agency on Aging Governing Board. The Agency on Aging will send a Notice of Termination of Negotiations to the non-responsive Service Provider on the 46th day from the date of the contract cover letter by certified mail. A copy of the Fresno-Madera Area Agency on Aging Appeal Procedure will be sent with the letter.

C. A copy of this Agreement is on file and available for inspection at the Fresno-Madera Agency on Aging, 2520 West Shaw Lane, Suite 101 A, Fresno, California, 93711.

ARTICLE Ill. TERM OF AGREEMENT
A. This Agreement is of no force or effect until signed by both parties hereto and approved by the Agency on Aging. The Contractor may not commence performance until such approval has been obtained, or until a signed Letter of Authority has been provided by the Agency on Aging.

B. The term of this Agreement is from July 1, 2023, through June 30, 2024, at which time the Agreement expires, subject however, to earlier termination or cancellation as herein provided. Contract awards are limited to a one-year period; however, at the discretion of the Agency on Aging, contracts may be renegotiated up to a maximum of one additional one-year period subject to annual renegotiation and availability of American Rescue Plan Act funding.

C. Should the Contractor or subcontractor begin work in advance of receiving notice that the Agreement is approved, and before obtaining a signed Letter of Authority from the Agency on Aging, that work may be considered as having been performed at-risk as a volunteer and may not be reimbursed or compensated.

ARTICLE IV. REASONABLENESS OF COMPENSATION
Compensation for work or services performed under this Agreement shall be reasonable and based on an analysis of job requirements and comparability with similar work or services in the local labor market.

ARTICLE V. ASSURANCES
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A. Agreement Authorization
1 . If a public entity, the Contractor shall submit to the Agency on Aging a copy of the resolution, order, or motion referencing this Agreement number authorizing execution of this Agreement. If a private entity, the Contractor shall submit to the Agency on Aging an authorization by the Governing Board of the Contractor to execute this Agreement, referencing this Agreement number. These documents, including minute orders, must also identify the action taken.

2. Documentation in the form of a resolution, order, or motion by the Governing Board of the Contractor is required for the original and each subsequent amendment to this Agreement. This requirement may also be met by a single resolution from the Governing Board of the Contractor authorizing the designee to execute the original and all subsequent amendments to this Agreement.

B. Administration

1. The Contractor shall be a public entity, private nonprofit entity, or Joint Powers Authority (JPA). If a private nonprofit corporation or JPA, the Contractor shall be in good standing with the Secretary of State of California and shall maintain that status throughout the term of the Agreement.
a. Any grant awards to for-profit entities are subject to review and approval by the California Department of Aging prior to issuance of a contract by the Agency on Aging to the Contractor. [22 CCR §7362]

2. The Contractor shall ensure that any subcontractors providing services under this Agreement shall be of sound financial status.

Any subcontracting private entity or JPA shall be in good standing with the Secretary of State of California and shall maintain that status throughout the term of the Agreement.

3. Failure to maintain good standing by the contracting entity shall result in suspension or termination of this Agreement with the Agency on Aging until satisfactory status is restored. Failure to maintain good standing by a subcontracting entity shall result in suspension or termination of the subcontract by the Contractor until satisfactory status is restored.

4. This Agreement is not assignable by the Contractor, either in whole or in part, without the written consent of the Agency on Aging in the form of a formal written amendment.

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5. The Contractor, and the agents and employees of the Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State or the Agency on Aging.

6. In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have full force and effect and shall not be affected.

C. Debarment, Suspension. and Other Responsibility Matters

1. The Contractor certifies to the best of its knowledge and belief, that it and its subcontractors:
a. Are not presently debarred or suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency. [45 CFR §92.35]
b. Have not, within a three-year period preceding this Agreement, been convicted of, or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, State, or local) transaction or contract under a public transaction; violation of federal or State antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property.
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, State, or local) with commission of any of the offenses enumerated in Section C.1.b of this Article.
d. Have not, within a three-year period preceding this Agreement, had one or more public transactions (federal, State, or local) terminated for cause or default.

2. The Contractor shall report immediately to the Agency on Aging, in writing, any incidents of alleged fraud and/or abuse by either the Contractor or subcontractors. The Contractor shall maintain any records, documents, or other evidence of fraud and abuse until otherwise notified by the Agency on Aging.

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3. The Contractor agrees to timely execute any and all amendments to this Agreement or other required documentation relating to the Subcontractor's debarment/suspension status.

4. The Contractor shall notify the Agency on Aging immediately of any intention to discontinue existence of the entity or to bring an action for dissolution.

D. Law, Policy and Procedure, Licenses, and Certificates The Contractor agrees to administer this Agreement and require any subcontractors to administer their subcontracts in accordance with this Agreement, and with all applicable local, State, and federal laws and regulations including, but not limited to, discrimination, wages and hours of employment, occupational safety, and to fire, safety, health, and sanitation regulations, directives, guidelines, and/or manuals related to this Agreement and resolve all issues using good administrative practices and sound judgment. The Contractor and its subcontractors shall keep in effect all licenses, permits, notices, and certificates that are required by law.

E. Provision of Services, Staffing, and Standards of Work 1 . The Contractor shall ensure the provision of services under this Agreement, as specified by the attached exhibits, which are hereby incorporated by reference. Inadequate performance or failure to make progress so as to endanger performance of this Agreement may result in imposition of sanctions as described in Appendix F, Sanction Policy, or termination of the Agreement as described in Article XVI I, Termination.

2. The Contractor shall make every effort to meet the goals and objectives stipulated in this Agreement. Performance shall not be unilaterally reduced or otherwise changed without prior consultation with, and written approval of, the Agency on Aging. A service unit reduction that impacts the Agency's ability to provide service levels defined in its Area Plan or Area Plan Update service unit objectives requires:
a. - Written approval from the California Department of Aging to the Agency on Aging if such reduction is greater than ten percent (10%).
b. An Amendment to the Agency on Aging's Area Plan if such reduction is greater than twenty percent (20%), including a public hearing; approval by the Agency's Governing Board and Advisory Council chairpersons and the Agency's Executive American Rescue Plan Act Grant Award
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Director; and approval by the California Department of Aging. [22 CCR §7306(a)]

3. The Contractor agrees that the performance of work and services pursuant to the requirements of this Agreement shall conform to accepted professional standards.

4. The Contractor shall maintain adequate staff to meet the Contractor's obligations under this Agreement.

5. The Contractor shall make staff available to the California Department of Aging and the Agency on Aging for training and meetings, which the California Department of Aging or the Agency on Aging may find necessary from time to time.

F. Payroll Taxes and Deductions
The Contractor shall promptly forward payroll taxes, insurances, and contributions, including State Disability Insurance, Unemployment Insurance, Old Age Survivors Disability Insurance, and federal and State income taxes withheld, to designated governmental agencies as required by law.

G. Nondiscrimination
The Contractor shall comply with all federal statutes relating to nondiscrimination. These include those statutes and laws contained in the Contractor Certification Clauses (Appendix 8), which are hereby incorporated by reference. In addition, Contractor shall ensure compliance with the following:

1. Equal Access to Federally-Funded Benefits, Programs, and Activities
Contractor shall ensure compliance with Title VI of the Civil Rights Act of 1964 (42 USC §2000d; 45 CFR §80), which prohibits recipients of federal financial assistance from discriminating against persons based on race, color, religion, or national origin.

2. Equal Access to State-Funded Benefits, Programs, and Activities Contractor shall, unless exempted, ensure compliance with the requirements of California Government Code §11135 et seq., and 22 CCR §11140 et seq., which prohibit recipients of State financial assistance from discriminating against persons based on race, national origin, ethnic group identification, religion , age, sex, sexual orientation, color, or disability. [22 CCR §98323]
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3. California Civil Rights Laws (Public Contract Code §2010) a. For contracts of $100,000 or more, executed or renewed after January 1, 2017, the Contractor certifies compliance with the Unruh Civil Rights Act (Section 51 of the Civil Code) and the Fair Employment and Housing Act (Section 12960 of the
Government Code).
b. For contracts of $100,000 or more, executed or renewed after January 1, 2017, if a Contractor has an internal policy against a sovereign nation or peoples recognized by the United States government, the Contractor certifies that such policies are not used in violation of the Unruh Civil Rights Act (Section 51 of the Civil Code) or the Fair Employment and Housing Act (Section 12960 of the Government Code).

4. Contractor assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. [42 USC §12101 et seq.]

5. The Contractor shall not require proof of age, citizenship, or disability as a condition of receiving services.

6. Contractor agrees to include these requirements in all contracts it enters into with subcontractors to provide services pursuant to this Agreement.

H. Information Integrity and Security

1. Information Assets
The Contractor, and its Subcontractors/Vendors, shall have in place operational policies, procedures, and practices to protect Agency on Aging information assets, including those assets used to store or access Personal Health Information (PHI), Personal Information (Pl) and any information protected under the Health Insurance Portability and Accountability Act (HIPAA), (i.e., public, confidential, sensitive and/or personal identifying information) herein referred to as Personal, Sensitive and Confidential Information (PSCI) as specified in the State Administrative Manual, 5300 to 5365.3; Cal. Gov. Code §11019.9, DGS Management Memo 06-12; DOF Budget Letter 06- 34; CDA Program Memorandum 07-18, Protection of Information Assets; and the Statewide Health Information Policy Manual.

Information assets include, but are not limited to:

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a. Information collected and/or accessed in the administration of Agency on Aging programs and services.
b. Information Assets may be in hard copy or electronic format and may include, but are not limited to:
1) Reports;
2) Notes;
3) Forms;
4) Computers, laptops, cellphones, printers, scanners;
5) Networks (LAN, WAN, WIFI), servers, switches, routers; 6) Storage media, hard drives, flash drives, cloud storage; 7) Data, applications, databases.

2. Encryption of Computing Devices
The Contractor, and its subcontractors/Vendors, are required to use 128-Bit encryption for PSCI data that is collected and stored on all computing devices (including but not limited to, workstations, servers, laptops, personal digital assistants, notebook computers and backup media) and/or portable electronic storage media (including but not limited to, discs, thumb/flash drives, portable hard drives, and backup media).
a. Use of portable electronic storage media (including, but not limited to jump drives, thumb drives, and flash drives; portable hard drives; and CDs, DVDs, and other discs) is not allowed under this Agreement.

3. Disclosure
a. The Contractor, and its SubcontractorsNendors, shall ensure that all PSCI is protected from inappropriate or unauthorized access or disclosure in accordance with applicable laws, regulations, and State and Agency on Aging policies. The requirement to protect information shall remain in force until superseded by laws, regulations, and State and Agency on Aging policies.
b. The Contractor, and its SubcontractorsNendors, shall protect from unauthorized disclosure, PSCI such as names and other American Rescue Plan Act Grant Award
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identifying information concerning persons receiving services pursuant to this Agreement, except for statistical information not identifying any participant.
c. "Personal Identifying Information" shall include, but not be limited to: Name; identifying number; social security number; State driver's license or State identification number; financial account numbers; and symbol or other identifying characteristic assigned to the individual, such as finger or voice print or a photograph.
d. The Contractor, and its Subcontractors/Vendors, shall not use PSCI above for any purpose other than carrying out the
Contractor's obligations under this Agreement. The Contractor and its Subcontractors are authorized to disclose and access identifying information for this purpose as required by the Older Americans Act.
e. The Contractor, and its Subcontractors/Vendors, shall not, except as otherwise specifically authorized by law or required by this Agreement or court order, disclose any identifying information obtained under the terms of this Agreement to anyone other than the Agency on Aging without prior written authorization from the Agency on Aging. The Contractor may be authorized, in writing, by a participant to disclose identifying information specific to the authorizing participant.
f. The Contractor, and its Subcontractors/Vendors, may allow a participant to authorize the release of information to specific entities, but shall not request or encourage any participant to give a blanket authorization or sign a blank release, nor shall the Contractor accept such blanket authorization from any
participant.

4. Privacy and Information Security Awareness Training
a. The Contractor's employees, Subcontractors/Vendors, and volunteers handling PSCI must complete the required Privacy and Information Security Awareness Training module available on the CDA Web site under Providers and Partners, Information Security and Privacy, at the following URL:
https://www.aging.ca.gov/lnformation_security
b. Privacy and Information Security Awareness Training must be completed within thirty (30) days of the start date of the American Rescue Plan Act Grant Award
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Contract/Agreement; within thirty (30) days of the start date of any new employee, Subcontractor, Vendor, or volunteer's employment; and annually thereafter.
c. The Contractor must maintain certificates of completion on file and provide them to the Agency on Aging and the California Department of Aging upon request.

5. Health Insurance Portability and Accountability Act (HIPAA) The Contractor agrees to comply with the privacy and security requirements of the Health Insurance Portability and Accountability Act (HIPAA) and ensure that Subcontractors/ Vendors comply with the privacy and security requirements of HIPAA.

6. Information Integrity and Security Statement
The Contractor shall sign and return to the Agency on Aging the Information Integrity and Security Statement (Appendix C of this agreement), which is hereby incorporated by reference, and shall comply with all statutes and laws contained in the statement. This is to ensure that the Contractor is aware of, and agrees to comply with, their obligations to protect CDA and Agency on Aging information assets, including PSCI, from unauthorized access and disclosure.

7. Security Incident Reporting
A security incident occurs when CDA and/or Agency on Aging information assets are or reasonably believed to have been accessed, modified, destroyed, or disclosed without proper authorization, or are lost or stolen. The Contractor and its SubcontractorsNendors must report all security incidents to the Agency on Aging immediately upon detection. A Security Incident Report form (CDA 1025) must be submitted to the CDA Information Security Officer, via the Agency on Aging, within five (5) business days of the date the incident was detected. The Security Incident Report form (CDA 1025) is available on the CDA Web site at the following URL:
https://www.aging .ca.gov/lnformation_security

8. Security Breach Notifications
Notice must be given by the Contractor, and/or its Subcontractors/ Vendors, to anyone whose PSCI could have been breached in American Rescue Plan Act Grant Award
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accordance with HIPAA, the Information Practices Act of 1977, and State policy.

9. Software Maintenance
The Contractor shall apply security patches and upgrades and keep anti-virus software up-to-date on all systems on which State and/or Agency on Aging data may be used.

10. Electronic Backups
The Contractor, and its Subcontractors/Vendors, shall ensure that all electronic information is protected by performing regular backups of automated files and databases, and ensure the availability of information assets for continued business. The Contractor, and its Subcontractors/Vendors, shall ensure that all data, files, and backup files are encrypted.

11. Provisions of Information Integrity and Security
The provisions contained in Article V, Section H, Information Integrity and Security, shall be included in all contracts of both the Contractor and its SubcontractorsNendors.

Copyrights

1. If any material funded by this Agreement is subject to copyright, the State reserves the right to copyright such material and the Contractor agrees not to copyright such material, except as set forth in Section J of this Article.

2. The Contractor may request permission to copyright material by writing to the Executive Director of the Agency on Aging. The Executive Director shall forward such request to the State and shall relay the State's response to the Contractor within sixty (60) days from the date of receipt of the State's decision.

3. If the material is copyrighted with the consent of the State, the State reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, prepare derivative works, publish, distribute and use such materials, in whole or in part, and to authorize others to do so, provided written credit is given the author.

4. The Contractor certifies that it has appropriate systems and controls in place to ensure that funds provided under this Agreement will not be used in the performance of this Agreement for the acquisition, American Rescue Plan .Act Grant Award
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operation, or maintenance of computer software in violation of copyright laws.

Rights in Data

1. The Contractor shall not publish or transfer any materials, as defined in Section J.2 of this Article, produced or resulting from activities supported by this Agreement without the express written consent of the Executive Director of the Agency on Aging. That consent shall be given or the reasons for denial shall be given and any conditions under which it is given or denied within thirty (30) days after the written request is received by the Agency on Aging. The Agency on Aging may request a copy of the material for review prior to approval of the request. This subsection is not intended to prohibit the Contractor from sharing identifying client information authorized by the participant or summary program information that is not clientspecific.

2. As used in this Agreement, the term "subject data" means writings, sound recordings, pictorial reproductions, drawings, designs or graphic representations, procedural manuals, forms, diagrams, workflow charts, equipment descriptions, data files and data processing or computer programs, and works of any similar nature (whether or not copyrighted or copyrightable) which are first produced or developed under this Agreement. The term does not include financial reports, cost analyses, and similar information incidental to contract administration.

3. Subject only to the provisions of Article V, Section H, Information Integrity and Security, and Article V, Section I, Copyrights, of this Agreement, the State and the Agency on Aging may use, duplicate, or disclose in any manner, and have or permit others to do so subject to State and federal law all subject data delivered under this Agreement.

4. Materials published or transferred by the Contractor and financed with funds under this Agreement shall: (a) state "The materials or product were a result of a project funded by an Agreement with the Fresno-Madera Area Agency on Aging and the California
Department of Aging;" (b) give the name of the entity, the address, and telephone number at which the supporting data is available; and ( c) include the following statement: "The conclusions and opinions expressed may not be those of the Agency on Aging and/or the California Department of Aging and this publication may not be based upon or inclusive of all raw data."
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5. The Contractor agrees to acknowledge the receipt of all funding support from the Agency on Aging in news releases (radio, television, and newspaper); printed materials such as brochures, pamphlets, newsletters; the Contractor's Web site; and any other printed documents. Such acknowledgement shall make accurate reference to the service for which funding is provided, in whole or in part, by the Agency on Aging.

6. The Contractor shall forward a copy of all products and material developed in whole or in part with Agreement funds to the Agency on Aging for file.

K. Contracts in Excess of $100,000
If all funding provided herein exceeds $100,000, the Contractor shall comply with all applicable orders or requirements issued under the following laws:

1. Clean Air Act, as amended. [42 USC §7401]

2. Federal Water Pollution Control Act, as amended. [33 USC §1251 et seq.]

3. Environmental Protection Agency Regulations. [40 CFR §29] [Executive Order 11738]

4. State Contract Act. [California Public Contract Code §10295 et seq.]

5. Unruh Civil Rights Act. [California Public Contract Code §201 0] L. Lobbying Certification
. The Contractor, by signing this Agreement, hereby certifies to the best of his or her knowledge and belief, that:

1. No federally appropriated funds have been paid or will be paid, by or on behalf of the Contractor, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

2. If any funds other than federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence American Rescue Plan Act Grant Award
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an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress in connection with this federal Agreement, grant, loan or cooperative agreement, the Contractor shall complete and submit Standard Form LLL, Disclosure Form to Report Lobbying, in accordance with its instructions.

3. The Contractor shall require that the language of this certification be included in the award documents for all subcontracts at all tiers (including contracts under grants, loans, and cooperative agreements which exceed $100,000) and that all subcontractors shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. This certification is a prerequisite for making or entering into this transaction imposed by 31 USC §1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

M. Conflict of Interest

1. The Contractor shall prevent employees, consultants, or members of governing bodies from using their positions for purposes including, but not limited to, the selection of subcontractors, that are, or give the appearance of being, motivated by a desire for private gain for themselves or others, such as family, business, or other ties. In the event that the Agency on Aging determines that a conflict of interest exists, any increase in costs associated with the conflict of interest may be disallowed by the Agency on Aging, and such conflict may constitute grounds for termination of the Agreement.

2. This provision shall not be construed to prohibit employment of persons with whom the Contractor's officers, agents, or employees have family, business, or other ties, so long as the employment of such persons does not result in a conflict of interest (real or apparent) or increased costs over those associated with the employment of any other equally qualified applicant, and such persons have successfully competed for employment with the other applicants on a merit basis.

N. Covenant Against Contingent Fees

1. The Contractor warrants that no person or selling agency has been employed or retained to solicit this Agreement. There has been no agreement to make commission payments in order to obtain this Agreement.

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2. For breach or violation of this warranty, the Agency on Aging shall have the right to terminate this Agreement without liability or at its discretion to deduct from the Agreement price or consideration, or otherwise recover, the full amount of such commission, percentage, brokerage, or contingency fee .

0. Facility Construction or Repair

1. This section applies only to Title Ill funds and not to other funds allocated to other Titles under the Older Americans Act. a. When applicable for purposes of construction or repair of facilities, the Contractor shall comply with the provisions contained in the following and shall include such provisions in any applicable agreements with subcontractors:
i) Copeland "Anti-Kickback" Act [18 USC §87 4,
40 USC §3145] [29 CFR §3];
ii) Davis-Bacon Act [40 USC §3141 et seq.] [29 CFR §5]; iii) Contract Work Hours and Safety Standards Act [40 USC §3701 et seq.] [29 CFR §5, 6, 7, 8]; and
iv) Executive Order 11246 of September 14, 1965, entitled "Equal Employment Opportunity" as amended by Executive
Order 11375 of October 13, 1967, as supplemented in
Department of Labor Regulations [41 CFR §60].
b. Payments are not permitted for construction, renovation, alteration, improvement, or repair of privately-owned property which would enhance the owner's value of such property except where permitted by law and by the Agency on Aging.
c. When funding is provided for construction and non-construction activities, the Contractor must obtain prior written approval from the Agency on Aging before making any fund or budget
transfers between construction and non-construction.

P. If this Agreement includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Chapter 2 ( commencing with Section 11200) of Part 3 of Division 9 of the Welfare and Institutions Code, in accordance with Article 3.9 (commencing with Section 11349) of Chapter 2 of Part 3 of Division 9 of the Welfare and Institutions Code.

Q. Grievance Process
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1. The Contractor must establish a written grievance process for reviewing and attempting to resolve complaints of older individuals receiving services funded by this Agreement. At a minimum, the process shall include all of the following:
a. Time frames within which a complaint will be acted upon. b. Written notification to the complainant of the results of the review, including a statement that the complainant may appeal to the Fresno-Madera Area Agency on Aging if dissatisfied with the results of the Contractor's review.
c. Confidentiality provisions to protect the complainant's rights to privacy. Only information relevant to the complaint may be released to the responding party without the older individual's consent.

2. The Contractor shall notify older individuals of the grievance process available to them by:
a. Posting notification of the process in visible and accessible areas, such as the bulletin boards in multipurpose senior centers. For areas in which a substantial number of older individuals are non-English speaking, the notification shall also be posted in the primary language of a significant number of older individuals.
b. Advising homebound older individuals of the process either orally or in writing upon the Contractor's contact with the individuals.

3. Complaints may involve, but not be limited to, any or all of the following:
a. Amount or duration of a service.
b. Denial or discontinuance of a service.
c. Dissatisfaction with the service being provided or with the service provider. If the complaint involves an issue of professional conduct that is under the jurisdiction of another entity, such as the California Medical Board or the State Bar Association, the complainant shall be referred to the proper entity.
d. Failure of the service provider to comply with any of the requirements set forth in CDA regulations or in this Agreement.

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4. Nothing in this Article shall be construed as prohibiting older individuals from seeking other available remedies, such as presenting their complaints at an open meeting of the Contractor's governing board.

R. Disaster Plan

1. The Contractor shall prepare and maintain a disaster plan that ensures provision of critical services to meet the emergency needs of consumers they are charged to serve during medical or natural disasters, such as earthquakes or floods, and make such plan available to the Agency on Aging upon request.

2. The Contractor shall provide annual disaster response training and a current list of community resources for all employees and volunteers, and maintain documentation of such training.

3. The Contractor shall designate a primary and a secondary emergency contact. Following an emergency or disaster, the Contractor's designated contact shall update the Agency on Aging with the Contractor's operational status.

4. The Contractor shall complete Exhibit F, Service Provider Emergency Resource Information, included with this agreement, and advise the Agency on Aging whenever a change to this information occurs.

S. Community Focal Points
The Contractor acknowledges that the Agency on Aging has designated locations as Community Focal Points, as required by Title 22 CCR Article 3 §7302(a)(14), 45 CFR §1321.53(c), and OAA 2006 §306(a), which are attached as Appendix J, Community Focal Points List.

ARTICLE VI. FUNDS
A. Expenditure of Funds

1. The Contractor shall expend all funds received hereunder in accordance with this Agreement.

2. The Contractor shall comply with the standards and guidelines for procurement of supplies, equipment, and services as set forth in 45 CFR §92.36.

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3. The Contractor and its SubcontractorNendors shall comply with California Governor's Executive Order 2-18-2011, which bans expenditures on promotional and marketing items colloquially known as "S.W.A.G." or "Stuff We All Get."

4. Travel Reimbursement
a. Any reimbursement by Contractor from funds provided under this Agreement for authorized travel and per diem shall be at rates not to exceed those paid by the State in accordance with the California Department of Human Resources (CalHR) rules and regulations.

In State:
• Mileage/Per Diem (meals and incidentals)/Lodging
https://www.calhr.ca.gov/employees/pages/travelreimbursements.aspx Out of State:
http://hrmanual.calhr.ca.gov/Home/Manualltem/1/2201
b. This is not to be construed as limiting the Contractor from paying any differences in costs, from funds other than those provided by this Agreement, between the CalHR rates and any rates the Contractor is obligated to pay under other contractual
agreements. No travel outside the State of California shall be reimbursed unless prior written authorization is obtained from the Agency on Aging and the State. [SCM 3.17 .2.A( 4 )]

5. The Agency on Aging reserves the right to refuse payment to the Contractor or later disallow costs for any expenditure, as determined by the Agency on Aging to be noncompliant with this Agreement, unrelated or inappropriate to Agreement activities, or when inadequate supporting documentation is presented, or where prior approval was required but was not requested or not granted.

B. Accountability for Funds

1. The Contractor shall maintain accounting records for funds received under the terms and conditions of this Agreement. These records shall be separate from those for any other funds administered by the Contractor, and shall be maintained in accordance with Generally Accepted Accounting Principles and Procedures and the Office of Management and Budget's Uniform Administrative Requirements, American Rescue Plan Act Grant Award
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Cost Principles, and Audit Requirements for Federal Awards. [2 CFR §200] [45 CFR §75]

2. The Contractor shall ensure that funding for services as outlined herein are managed and prorated monthly to ensure that adequate American Rescue Plan Act funding is available to provide services through the ending date of this Agreement.

3. Funds made available under this Agreement shall supplement, and not supplant, any federal, State, or local funds expended by a State or unit of general-purpose local government to provide Title Ill (excluding Title Ill E) and Title VII services.

4. Financial Management Systems
The Contractor shall meet the following standards for its financial management systems, as stipulated in 2 CFR §200.302 and 45 CFR §75.302:
a. Financial Reporting.
b. Accounting Records.

C. Complete Disclosure.
d. Source Documentation.
e. Internal Control.
f. Budgetary Control.
g. Cash Management (written procedures).
h. Allowable Costs (written procedures).

C. Unexpended Funds
1 . No later than January 1, 2024, the Contractor shall report to the Agency on Aging if any funds awarded through this Agreement will remain unexpended at the ending date of this Agreement.

2. The Agency on Aging shall request and receive from the Contractor release of funds awarded through this Agreement for an amount mutually agreed upon by both parties, not to exceed the estimated amount of unexpended funds. The Agency on Aging shall be American Rescue Plan Act Grant Award
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reasonable in its request for funds and the Contractor shall not unreasonably withhold permission for release of funds.

3. The Agency on Aging retains all rights to reallocate released funds into other programs, projects, or activities.

4. Upon termination, cancellation, or expiration of this Agreement, or dissolution of the entity, the Contractor shall return to the Agency on Aging immediately upon written demand, any funds provided under this Agreement, which are not payable for goods or services delivered prior to the termination, cancellation, or expiration of this Agreement, or the dissolution of the entity.

D. Funding Contingencies

1. It is understood between the parties that this Agreement may have been written before ascertaining the availability or appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if this Agreement were executed after that determination was made.

2. This Agreement is valid and enforceable only if sufficient funds are made available to the State, and subsequently to the Agency on Aging, by the United States Government or the Budget Acts of the appropriate fiscal years for purposes of the contracted program(s). In addition, this Agreement is subject to any additional restrictions, limitations, or conditions enacted by the Congress or the Legislature that may affect the provisions, terms, or funding of this Agreement in any manner.

3. Payment for performance by the Contractor shall be dependent upon the availability of future appropriations by the Legislature or Congress for the purposes of this Agreement and approval of an itemized budget. No legal liability on the part of the State or the Agency on Aging for any payment may arise under this Contract until funds are made available; the itemized budget is approved by the State; and the Contractor has received an executed Agreement.

4. If funding for any State or Agency on Aging fiscal year is reduced or deleted by the State, Legislature, or Congress for the purposes of this program, the Agency on Aging shall have the option to either:
a. Terminate the Agreement pursuant to Section A.1 of
Article XVII , Termination , of this Agreement; or
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b. Offer a contract amendment to the Contractor to reflect the reduced funding for this Agreement.

5. The Agency on Aging reserves the right to increase and/or decrease funds available under this Agreement to reflect any restrictions, limitations, or conditions.

ARTICLE VII. BUDGET AND BUDGET REVISION
A. The Contractor shall be reimbursed for expenses only as itemized in the approved budget with the exception of line item budget transfers as noted in Section E of this Article and shall not be entitled to reimbursement for these expenses until this Agreement is approved and executed by the Agency on Aging. The approved Contractor's budget is hereby incorporated by reference into this Agreement as a part of Exhibit B.

B. The final date to submit a budget revision to the Agency on Aging for this Agreement is March 15, 2024.

C. Indirect Costs

1. The maximum reimbursement amount allowable for indirect costs is ten percent (10%) of the Contractor's Modified Total Direct Costs (MTDC), excluding in-kind contributions and nonexpendable equipment. Indirect costs shall not exceed ten percent (10%) of the Contractor's MTDC per funding category.

2. Contractors requesting reimbursement for indirect costs shall retain on file an approved indirect cost rate accepted by all federal awarding agencies or an allocation plan documenting the methodology used to determine the indirect costs.

3. Indirect costs exceeding the ten percent (10%) maximum may be budgeted as in-kind for purposes of meeting matching requirements in Title Ill and Title VII programs only. Contractors must receive prior approval from the federal awarding agency, through the Agency on Aging with approval from the California Department of Aging, prior to budgeting the excess indirect costs as in-kind.

4. For major Institutes of Higher Education and major nonprofit organizations, indirect costs must be classified within two broad categories: "Facilities" and "Administration." "Facilities" is defined as depreciation on buildings, equipment and capital improvement, interest on debt associated with certain buildings, equipment and capital improvements, and operations and maintenance expenses. "Administration" is defined as general administration and general expenses such as the director's office, accounting, personnel and all American Rescue Plan Act Grant Award
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other types of expenditures not listed specifically under one of the subcategories of "Facilities" (including cross allocations from other pools, where applicable). [2 CFR 200.414(a)] [45 CFR §75.414(a)] D. Program Specific Funds

1. Program Income
a. Program Income must be reported and expended under the same terms and conditions as the program funds from which it is generated.
b. Program Income must be used to pay for current allowable costs of the program in the same fiscal year that the income was earned (except as noted in Section D.1.d of this Article). c. For Title Ill B, Ill C, Ill D, Ill E, VII Ombudsman, and VII Elder Abuse Prevention programs, Program Income must be spent before contract funds ( except as noted in Section D.1.d of this Article) and may reduce the total amount of contract funds payable to the Contractor.
d. For American Rescue Plan Act Title Ill grant awards only, Program Income may be used to meet the matching
requirements of this Agreement.
e. Program Income must be used to expand baseline services. f. If as a result of advanced funds, the project earns interest on funds awarded by the Agency on Aging, that interest shall be identified as income to the program and used for program expenditures, with full documentation on file for all programs.

E. Line Item Budget Transfers
The Contractor may transfer Agreement funds between line items under the following terms and conditions:

1. The Contractor shall obtain prior approval from the Agency on Aging for any line item transfer of funds that exceeds ten percent ( 10%) of the total budget for each funding source, and submit a revised budget to the Agency on Aging.

2. The Contractor shall maintain a written record of all budget changes and clearly document line item budget changes. The record shall include the date, amount, and purpose of the transfer. This record shall be available to the Agency on Aging upon request and shall be maintained in the same manner as all other financial records.

F. Matching Contributions
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1. "Matching Contributions" is defined in Article I, Section H. a. Cash and/or in-kind contributions may count as match, if such contributions are used to meet program requirements.
b. Any matching contributions ( cash or in-kind) must be verifiable from the records of the Contractor or subcontractor.
c. Matching contributions must be used for allowable costs in accordance with the Office of Management and Budget cost principles.

2. Minimum matching contributions for American Rescue Plan Act funded grants awarded by the Fresno-Madera Area Agency on Aging are determined as follows:
a. Title Ill B Supportive Services, Long-Term Care Ombudsman Program, Title Ill C1 Congregate Nutrition, C-1 Site
Management, and Title 111 C2 Home-Delivered Meals is twentyfive percent (25% ). b. Title Ill E Family Caregiver Support Program is thirty percent (30%).
c. Title VII Elder Abuse Prevention; and Title Ill D Health Promotion - Evidence-Based: No match required.

3. Minimum matching requirements are calculated based on grant award amount, multiplied by the minimum matching contribution percentage set forth in the Terms and Conditions, Article VII, Section F, Subsection 2. For example, if the grant award was for $20,000, the minimum matching contribution was at 30 percent, then the matching requirement amount would be $6,000.

4. Matching contributions generated in excess of the minimum required are considered overmatch.

ARTICLE VIII. PAYMENT
A. The Contractor shall prepare and submit a monthly expenditure report, as indicated in Appendix E, Required Reports and Due Dates, by the 15th of each month to the Agency on Aging, unless otherwise specified by the Agency on Aging. The report shall include all costs and funding sources for the month prior.

B. The Agency on Aging shall review the Contractor's report to ensure compliance with the approved Agreement budget.

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C. Depending upon funding availability, the Agency on Aging shall make monthly reimbursement payments to the Contract as specified in Appendix E, Required Reports and Due Dates, of this Agreement. The Agency on Aging shall pay the Contractor a total not to exceed the amount shown on page one ( 1) of this Agreement.

D. The Agency on Aging may withhold payment if the Agency on Aging determines that the Agreement with the Contractor is at-risk, as described in Appendix F, Sanction Policy.

E. The Agency on Aging shall be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. Payments made after a decision to withhold funds or terminate the Agreement will be governed by Article XVI I, Termination.

F. The Agency on Aging may require financial reports more frequently than indicated in Section A of.this Article or more detail (or both), upon written notice to the Contractor, until such time as the Agency on Aging determines that the financial management standards are met.

G. Closeout

1. Contractor is required to submit the Financial Closeout Report for this Agreement and Fixed Assets Acquired through Grants with the Fresno-Madera Area Agency on Aging (FMAAA 32) to the Agency on Aging by July 15, 2024. If Agreement is terminated or cancelled prior to June 30, 2024, the Financial Closeout Report and FMAAA 32 shall be submitted to the Agency on Aging within fifteen (15) days of termination or cancellation of the Agreement.

2. Federal funds will be reduced proportionately to maintain the required matching ratios if a Contractor fails to report sufficient match.

ARTICLE IX. SUBCONTRACTS
A. The Contractor must obtain approval from the Agency on Aging prior to awarding any subcontracts for services contracted in this Agreement.

B. The Contractor shall not obligate funds for this Agreement in any subcontracts for service beyond the ending date of this Agreement.

C. The Contractor shall have no authority to contract for, or on behalf of, or incur obligations on behalf of the State of California or the Agency on Aging.

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D. The Contractor shall maintain on file copies of subcontracts, memorandums, and/or Letters of Understanding which shall be made available for review at the request of the Agency on Aging.

E. The Contractor shall require language in all subcontracts to require all subcontractors to comply with all applicable State and federal laws.

F. The Contractor shall require its subcontractors under this Agreement, other than units of local government which are similarly self-insured, to maintain adequate insurance coverage for general liability, Workers Compensation liabilities, and if appropriate, automobile liability including non-owned automobile and professional liability, and further, the Contractor shall require all of its subcontractors to hold the Contractor harmless. The subcontractor's Certificate of Insurance for general and automobile liability shall also name the Contractor, not the Agency on Aging, as the certificate holder and additional insured. The Contractor shall maintain Certificates of Insurance for all of its subcontractors.

G. The Contractor shall require language in all subcontracts to require all subcontractors to indemnify, defend, and save harmless the Agency on Aging, its officers, agents, and employees from any and all claims and losses accruing to or resulting from any contractors, subcontractors, suppliers, laborers, and any other person, firm, or corporation furnishing or supplying work services, materials, or supplies in connection with any activities performed for which funds from this Agreement were used and from any and all claims and losses accruing or resulting to any person, firm, or corporation who may be injured or damaged by the subcontractor(s) in the performance of this Agreement.

H. The Contractor shall ensure that the subcontractor will complete all reporting and expenditure documents requested by the Agency on Aging.

These reporting and expenditure documents shall be sent to the Contractor in a timely manner and at intervals as determined by the Agency on Aging.

I. The Contractor shall require all subcontractors to maintain adequate staff to meet the subcontractor's agreement with the Contractor. This staff shall be available to the California Department of Aging and the Agency on Aging for training and meetings, which the California Department of Aging or the Agency on Aging may find necessary from time to time.

J. If a private non-profit corporation, the subcontractor shall be in good standing with the Secretary of State of California and shall maintain that status throughout the term of the Agreement.

ARTICLE X. RECORDS AND REPORTS
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A. Records

1. The Contractor shall maintain complete records which shall include, but not be limited to, accounting records, contracts, agreements, a reconciliation of the Financial Closeout Report to the audited financial statements, and a summary worksheet identifying the results of performing audit resolution of its subcontractors in accordance with Article XIV, Audit Requirements, of this Agreement.

This includes the following: Letters of agreement, insurance documentation, Memorandums and/or Letters of Understanding, patient or client records, and electronic files of its activities and expenditures hereunder in a form satisfactory to the Agency on Aging. All records pertaining this Agreement must be made available for inspection and audit by the Agency on Aging or its duly authorized agents, at any time during normal business hours.

2. All such records, including confidential records, must be maintained and made available by the Contractor as follows:
a. Until an audit of the July 1, 2023 through June 30, 2024 period of expenditures has occurred and an audit resolution has been issued or unless otherwise authorized in writing by the Agency on Aging or the California Department of Aging's Audit and Risk Management Branch;
b. For such longer period, if any, as is required by applicable statute, by any other clause of this Agreement, or by Sections 3 and 4 of this Article; and
c. For such longer period as the Agency on Aging or the State deems necessary.

3. If this Agreement is completely or partially terminated, the records relating to the work terminated shall be preserved and made available for the same periods as in Sections A.2.a through A.2.c of this Article. The Contractor shall ensure that any resource directories and all client records remain the property of the Agency on Aging upon termination of this Agreement, and are returned to the Agency on Aging or transferred to another Contractor as instructed by the Agency on Aging.

4. In the event of any litigation, claim, negotiation, audit exception, or other action involving the records, such records shall be maintained and kept available until every action has been cleared to the satisfaction of the Agency on Aging and the State and so stated in writing to the Contractor.

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5. Adequate source documentation of each transaction shall be maintained relative to the allowability of expenditures reimbursed by the Agency on Aging under this Agreement. Source documentation includes, but is not limited to; vendor invoices, bank statements, cancelled checks, bank/credit card statements, contracts and agreements, employee time sheets, purchase orders, indirect cost allocation plans.

6. After the authorized period has expired, confidential records shall be destroyed by shredding and disposed of in a manner that will maintain confidentiality.

B. Reports
1 . The Contractor shall prepare and submit fiscal and performance reports as designated in Appendix E, Required Reports and Due Dates. Reports shall be submitted on forms in a format approved by the Agency on Aging.

2. The Contractor shall assure that all fiscal and program data submitted to the Agency on Aging are timely, complete, accurate, and verifiable.

3. If supporting documentation is required as stated in Article XIV, Audit Requirements, all such documentation must accompany the monthly expenditure report.

4. All Program Income received by the Contractor shall be included on the monthly expenditure report, and expenditures supported by Program Income shall be stated in the appropriate column. Program Income shall be tracked on a "first in-first out" method. Unspent Program Income shall not exceed the equivalent of thirty (30) days average Program Income.

5. The Contractor shall cross-train staff on program data collection and reporting requirements in the event of planned or unplanned prolonged absences to ensure timely and accurate submission of data.

ARTICLE XI. PROPERTY
A. Unless otherwise provided for in this Article, property refers to all assets used in operation of this Agreement. Property includes land, buildings, improvements, machinery, vehicles, furniture, tools, intangibles, etc.

Property does not include consumable office supplies such as paper, pencils, toner cartridges, file folders, etc.

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B. Property acquired under this Agreement, which meets any of the following criteria, is subject to the reporting requirements:

1. Has a normal useful life of at least one (1) year and has a unit acquisition cost of at least $500 (a desktop or laptop setup is considered a unit, if purchased as a unit).

2. All computing devices, regardless of cost (including, but not limited to, workstations, servers, laptops, personal digital assistants, notebook computers, tablets, smartphones, and cellphones). a. Purchase and use of portable electronic storage media (including, but not limited to jump drives, thumb drives, and flash drives; portable hard drives; and CDs, DVDs, and other discs) is not allowed under this Agreement.

C. Intangibles are property which lack physical substance but give valuable rights to the owner. Examples of intangible property include patents, copyrights, leases, and computer software. By contrast, hardware consists of tangible equipment (e.g., computer printer, terminal, etc.).

Costs include all amounts incurred to acquire and to ready the intangible asset for its intended use. Typical intangible property costs include the purchase price, legal fees, and other costs incurred to obtain title to the asset.

D. EquipmenUProperty with per unit cost over $500 or any computing devices, regardless of cost, requires justification from the Contractor and approval from the California Department of Aging. The Contractor must submit a detailed listing of planned EquipmenUProperty purchases in its budget to the Agency on Aging ( Schedule of Program/Site Supplies and Equipment Purchases, page 4 of Exhibit B, Budget). Please note an approved budget is not approval for equipment purchases. The Agency on Aging will notify the Contractor when the California Department of Aging has rendered an approval decision.

E. The Contractor shall report property acquired with funds provided under this Agreement to the Agency on Aging:

1. Title Ill B, Title Ill C, and Title VII (b): On the Monthly Report of Expenditures and Donations Revenue for the month in which the property was acquired.

2. Title Ill E: On the Title Ill E Monthly Report of Expenditures (for the Family Caregiver Support Program) for the month in which the property was acquired.

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3. Long-Term Care Ombudsman Program: On the Budget
Summary/Monthly Expenditure Report and Request for Funds, Special Deposit Fund (SDF) & Skilled Nursing Facility Quality & Accountability Fund (SNFQAF) (CDA-OMB-300) for the month in which the property was acquired.

F. The Contractor shall attach receipts for the property and a list of the following information for each item of property acquired: Date acquired; complete description; model number; serial number (if applicable); cost or other basis of valuation; fund source; and specific location of the property.

G. The Contractor shall maintain a cumulative inventory, including the Asset Tag number and all information required by Section F of this Article, of all property furnished or purchased by the Contractor with funds awarded under the terms of this Agreement or any predecessor agreement for the same purpose.

H. The Contractor shall affix the Asset Tag provided by the Agency on Aging to tangible property upon receipt of the asset tag from the agency, which identifies the property as State of California property. The Contractor shall enter the Asset Tag number on the cumulative inventory records maintained by the Contractor for this Agreement.

I. The Contractor shall conduct an annual physical inventory of all property furnished or purchased by the Contractor with funds awarded under the terms of this Agreement or any predecessor agreement for the same purpose, and submit Fixed Assets Acquired through Grants with the Fresno-Madera Area Agency on Aging (FMAAA 32) with the annual Financial Closeout Report to the Agency on Aging. Corresponding reconciliation must be kept on file and available for review by the Agency on Aging.

J. Prior to disposal of any property purchased by the Contractor with funds from this Agreement or any predecessor Agreement, the Contractor must obtain approval from the California Department of Aging, through the Agency on Aging, for all reportable property as defined in Section B of this Article. The Contractor shall submit a Request to Dispose of Property (FMAAA 248) to the Agency on Aging to request disposal of property.

Disposition, which includes sale, trade-in, discarding, or transfer to another agency, may not occur until approval is provided by the California Department of Aging and the Agency on Aging notifies the Contractor of the State's instructions for disposition of property.

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Property is not to be disposed of until both the CDA 248 and STD 152 have been approved by CDA. Contractor will be liable for repayment of purchase price of equipment if Contractor disposes of equipment without prior approval from CDA:

Once property has been disposed as per the State's authorization and instructions, the item(s) shall be removed from the Contractor's inventory report.

K. The Contractor must sanitize property (remove all confidential, sensitive, or personal information) prior to disposal, including removal or destruction of data on computing devices with digital memory and storage capacity.

This includes, but is not limited to, magnetic tapes, personal computers, personal digital assistants, cell or smart phones, multi-function printers, and laptops. The Contractor must attach documentation of sanitation of such devices to the Request to Dispose of Property (FMAAA 248) requesting property disposal.

L. Any loss, damage, or theft of equipment shall be investigated and fully documented, and the Contractor shall promptly notify the Agency on Aging and shall provide copies of investigative documentation and police reports as requested by the Agency on Aging or the CDA. In addition, the Contractor shall complete a Request to Dispose of Property (FMAAA 248) and provide it to the Agency on Aging.

M. The State reserves title to all property purchased or financed with funds provided through the Agency on Aging that is not fully consumed in the performance of this Agreement, including property acquired with grant funds, matching funds, monetary donations, and in-kind donations as entered on the budget, budget revisions, and/or closeout report for this Agreement, unless otherwise required by federal law or regulations.

N. The Contractor shall exercise due care in the use, maintenance, protection, and preservation of such property during the period of the project, and shall assume responsibility for replacement or repair of such personal property during the period of the project and until the Contractor has complied with all written instructions from the Agency on Aging regarding the final disposition of the property.
0 . In the event of the Contractor's dissolution, or upon termination of this Agreement, the Contractor shall provide a final property inventory to the Agency on Aging. The Agency on Aging reserves the right to require the Contractor to transfer such property to another entity, or to the Agency on Aging.

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P. The Contractor shall use the property for the purpose for which it was intended under this Agreement.

Q. The Contractor shall not use equipment or supplies acquired under this Agreement with federal and/or State monies for personal gain or to usurp the competitive advantage of a privately-owned business entity.

R. The Contractor shall include the provisions contained in this Article in all its subcontracts awarded under this Agreement.

ARTICLE XII. ACCESS
A. The Contractor shall provide access to the Agency on Aging, federal or State contracting agency, Bureau of State Audits, the Comptroller General of the United States, or any of their duly authorized federal or State representatives to any books, documents, papers, and records of the Contractor or subcontractor which are directly pertinent to this specific Agreement for the purpose of an audit, examination, excerpts, and transcriptions. The Contractor shall include this requirement in its subcontracts.

ARTICLE XIII. MONITORING AND EVALUATION
A. Authorized State representatives and the Agency on Aging shall have the right to monitor and evaluate the Contractor's administrative, fiscal and program performance pursuant to this Agreement. Said monitoring and evaluation may include, but is not limited to, administrative processes, fiscal, data and procurement components. This will include policies, procedures, procurement, audits, inspections of project premises, interviews of project staff and participants, and when applicable, inspection of food preparation sites.

B. The Contractor shall cooperate with the State and the Agency on Aging in the monitoring and evaluation processes, which include making any administrative, program and fiscal staff available during any scheduled process.

C. The Contractor shall monitor contracts and subcontracts to ensure compliance with laws, regulations, and the provisions of contracts that may have a direct and/or material effect on each of its Agency on Aging funded programs.

D. The Contractor is responsible for maintaining supporting documentation including financial and statistical records, contracts, subcontracts, monitoring reports, and all other pertinent records until an audit has American Rescue Plan Act Grant Award
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occurred and an audit resolution has been issued or unless otherwise authorized in writing by CDA or the Agency on Aging.

ARTICLE XIV. AUDIT REQUIREMENTS
A. General

1. Any duly authorized representative of the federal or State government, which includes but is not limited to the State Auditor, CDA Staff, the Agency on Aging, and any entity selected by the State to perform inspections, shall have the right to monitor and audit Contractor and all subcontractors providing services under this Agreement through on-site inspections, audits, and other applicable means the State determines necessary. In the event that CDA is informed of an audit by an outside federal or State government entity affecting the Contractor, CDA and/or the Agency on Aging will provide timely notice to the Contractor.

2. Contractor shall make available all reasonable information necessary to substantiate that expenditures under this agreement are allowable and allocable, including, but not limited to accounting records, vendor invoices, bank statements, cancelled checks, bank/credit card statements, contracts and agreements, employee time sheets, purchase orders, indirect cost allocation plans.

Contractor shall agree to make such information available to the federal government, the State, the Agency on Aging, or any of their duly authorized representatives, including representatives of the entity selected by State to perform inspections, for examination, copying, or mechanical reproduction, on or off the premises of the appropriate entity upon a reasonable request.

3. All agreements entered into by Contractor and subcontractors with audit firms for purposes of conducting independent audits under this Agreement shall contain a clause permitting any duly authorized representative of the federal or State government and the Agency on Aging access to the supporting documentation of said audit firm( s ).

4. The Contractor shall cooperate with and participate in any further audits which may be required by the State, including CDA and Agency on Aging fiscal and compliance audits.

B. CDA Fiscal and Compliance Audits

1. The CDA Audits and Risk Management Branch shall perform fiscal and compliance audits of Contractors in accordance with Generally Accepted Government Auditing Standards (GAGAS) to ensure American Rescue Plan Act Grant Award
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compliance with applicable laws, regulations, grants, and contract requirements.

2. The CDA fiscal and compliance audits may include, but not be limited to, a review of:
a. Financial closeouts (2 CFR §200.1 and 45 CFR §75.2). b. Internal controls (2 CFR §200.303 and 45 CFR §75.303). c. Allocation of expenditures (2 CFR §200.1 and 45 CFR §75.2). d. Allowability of expenditures (2 CFR §200.403 and 45 CFR §75.403).
e. Equipment expenditures and approvals, if required (2 CFR §200.439 and 45 CFR §75.439).

C. Contractor Single Audit Reporting Requirements

1. Contractors that expend $750,000 or more in federal funds shall arrange for an audit to be performed as required by the Single Audit Act of 1984, Public Law 98-502; the Single Audit Act Amendments of 1996, Public Law 104-156; 2 CFR §200.501 to 200.521; and 45 CFR §75.501 to 75.521. A copy shall be submitted to the Agency on Aging's mailing address:

Fresno-Madera Area Agency on Aging
2037 West Bullard Avenue #512
Fresno, California 93711

2. The copy shall be submitted within thirty (30) days after receipt of the auditor's report or nine (9) months after the end of the audit period, whichever occurs first, or unless a longer period is agreed to in advance by the cognizant or oversight agency.

3. For purposes of reporting, the Contractor shall ensure that Statefunded expenditures are displayed discretely along with the related federal expenditures in the single audit report's "Schedule of Expenditures of Federal Awards" (SEFA) under the appropriate Catalog of Federal Domestic Assistance (CFDA) number as referenced in Section L of this Article.

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4. For State contracts that do not have CFDA numbers, the Contractor shall ensure that the State-funded expenditures are discretely identified in the "Schedule of Expenditures of Federal Awards" by the appropriate program name, identifying Agency on Aging
grant/contract number, and as passed-through the California Department of Aging.

D. The Contractor shall perform a reconciliation of the "Financial Closeout Report" to the audited financial statements, single audit, and general ledgers. The reconciliation shall be maintained and made available for CDA review.

E. Contractor Resolution of Contractor's Subrecipients
The Contractor shall have the responsibility for resolving its contracts with subcontractors to determine whether funds approved under this Agreement are expended in accordance with applicable laws, regulations, and provisions of contracts or agreements. The Contractor shall, at a minimum, perform Contract Resolution with fifteen (15) months of the "Financial Closeout Report."
F. The Contractor shall ensure that subcontractor single audit reports meet 2 CFR §200 and 45 CFR §75, Subparts F-Audit Requirements.

G. Contract resolution includes:

1. Ensuring that subcontractors expending $750,000 or more in federal awards during the subcontractor's fiscal year have met the audit requirements of 2 CFR §200.501-200.521 and 45 CFR §75.501-

75.521.

2. Issuing a management decision on audit findings within six (6) months after receipt of the subcontractor's single audit report and ensuring that the subcontractor takes appropriate and timely corrective action;

3. Reconciling expenditures reported to the Agency on Aging to the amounts identified in the single audit or other type of audit, if the Contractor was not subject to the single audit requirements. For a Contractor who was not required to obtain a single audit and did not obtain another type of audit, the reconciliation of expenditures reported to the Agency on Aging must be accomplished through performing alternative procedures (e.g., risk assessment [2 CFR §200.331 and 45 CFR §75.352]; documented review of financial statements; and documented expense verification, including match; etc.).

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H. When alternative procedures are used, the Contractor shall perform financial management system testing which provides, in part, for the following:

1. Accurate, current, and complete disclosure of the financial results of each federal award or program.

2. Records that identify adequately the source and application of funds for each federally funded activity.

3. Effective control over, and accountability for, all funds, property, and other assets to ensure these items are used solely for authorized purposes.

4. Comparison of expenditures with budget amounts for each federal award.

5. Written procedures to implement the requirements of 2 CFR §200.305 and 45 CFR §75.305.

6. Written procedures for determining the allowability of costs in accordance with 2 CFR §200 and 45 CFR §75, Subparts E-Cost Principles. [2 CFR §200.302 and 45 CFR §75.302]

7. The Contractor shall document system and expense testing to show an acceptable level of reliability, including a review of actual source documents.

8. Determining whether the results of the reconciliations performed necessitate adjustment of the Contractor's own records.

I. The Contractor shall ensure that subcontractor single audit reports meet 2 CFR §200 and 45 CFR §75, Subparts F - Audit Requirements:

1. Performed timely: Not less frequently than annually and a report submitted timely. The audit is required to be submitted within thirty (30) days after receipt of the auditor's report or nine (9) months after the end of the audit period, whichever occurs first. [2 CFR §200.512 and 45 CFR §75.512]

2. Properly procured: Use procurement standards for auditor selection. [2 CFR §200.509 and 45 CFR §75.509]

3. Performed in accordance with Generally Accepted Government Auditing Standards. [2 CFR §200.514 and 45 CFR §75.514] American Rescue Plan Act Grant Award
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4. All inclusive: Includes an opinion (or disclaimer of opinion) of the financial statements; a report on internal control related to the financial statements and major programs; an opinion (or disclaimer of opinion) on compliance with laws, regulations, and the provisions of contracts; and the schedule of findings and questioned costs. [2 CFR §200.515 and 45 CFR §75.515]

5. Performed in accordance with provisions applicable to this program as identified in 2 CFR §200, and 45 CFR §75, Subpart F-Audit Requirements.

J. Requirements identified in this Article shall be included in Contractor's contracts with Subcontractors. Further, the Contractor shall be required to include in its contract with the independent auditor that the auditor will comply with all applicable audit requirements/standards.

K. A reasonably proportionate share of the costs of audits required by, and performed in accordance with the Single Audit Act Amendments of 1996, as implemented by requirements of this part, are allowable. However, the following audit costs are unallowable:
1 . Any costs when audits required by the Single Audit Act, 2 CFR §200 and 45 CFR §75, Subparts F - Audit Requirements have not been conducted or have been conducted but not in accordance therewith; and

2. Any costs of auditing a non-federal entity that is exempted from having an audit conducted under the Single Audit Act, 2 CFR §200 and 45 CFR §75, Subparts F - Audit Requirements because its expenditures under federal awards are less than $750,000 during the non-federal entity's fiscal year.
a. The costs of a financial statement audit of a non-federal entity that does not currently have a federal award may be included in the indirect cost pool for a cost allocation plan or indirect cost proposal. b. Pass-through entities may charge federal awards for the cost of agreed-upon-procedures engagements to monitor
subcontractors who are exempted from the requirements of the Single Audit Act, 2 CFR §200 and 45 CFR §75, Subparts F - Audit Requirements. This cost is allowable only if the agreedupon-procedures engagements are conducted in accordance with Generally Accepted Government Auditing Standards
(GAGAS) attestation standards, paid for and arranged by the pass-through entity, and limited in scope to one or more of the following types of compliance requirements: Activities allowed or American Rescue Plan Act Grant Award
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not allowed; allowable costs/cost principles; eligibility; and reporting.

L. This Section B applies only to Title 111 and Title VI I.

The following closely related programs identified by CFDA number are to be considered as an "other cluster" for purposes of determining major programs or whether a program-specific audit may be elected. The Contractor shall identify the CFDA titles and numbers to the independent auditor conducting the organization's single audit along with each of its subcontractors. The funding source (Federal Granter) for the following programs is the U.S. Department of Health and Human Services, Administration for Community Living.

93.042 American Rescue Plan, 2021, Long-Term Care Ombudsman Older Americans Act Title VII Ombudsman

93.043 American Rescue Plan, 2021, Preventative Health Older Americans Act Title III-D

93.044 American Rescue Plan, 2021, Supportive Services Older Americans Act Title II1-B

93.045 American Rescue Plan, 2021, Congregate Meals Older Americans Act Title III-C1

93.045 American Rescue Plan, 2021, Home Delivered Meals Older Americans Act Title I I I-C2

93.052 American Rescue Plan, 2021, Family Caregivers Older Americans Act Title III-E
"Cluster of programs" means a grouping of closely related programs that share common compliance requirements. The types of clusters of programs are research and development, student financial aid, and other clusters. "Other clusters" are defined by the consolidated CFR in the Compliance Supplement or as designated by a state for federal awards provided to its subcontractors that meet the definition of "cluster of programs." When designating an "other cluster," a state shall identify the federal awards included in the cluster and advise the subcontractors of compliance requirements applicable to the cluster. A "cluster of programs" shall be considered as one program for determining major programs, as described in 45 CFR §75.525(a), whether a program-specific audit may be elected. (Federal Office of Management and Budget, [45 CFR §75 Requirements], Audits of States, Local Governments [45 CFR §75 American Rescue Plan Act Grant Award
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41 FY 2023-2024
Appendix V to Part 75 F .1 ], and Non-Profit Organizations [45 CFR §75 Appendix IV to Part 75 C.2.a])
M. The Contractor shall indicate which method of providing audit compliance will be in force during this Agreement (Appendix D, Method of Providing Audit Compliance).

ARTICLE XV. INSURANCE
A. Prior to commencement of any work under this Agreement, the Contractor shall provide for the term of this Agreement, the following insurance:

1. General Liability of not less than $1,ooo;ooo per occurrence for bodily injury and property damage combined (higher limits may be required by the Agency on Aging in cases of higher than usual risks).

2. Automobile Liability, including non-owned automobile liability, of not less than $1,000,000 for volunteers and paid employees providing services supported by this Agreement. If applicable, the Contractor and subcontractors shall comply with the Public Utilities Commission General Order No. 115-G which requires higher levels of insurance for charter-party carriers of passengers and is based on seating capacity as follows:
• $ 750,000 if seating capacity is under 8.
• $1,500,000 if seating capacity is 8-15.
• $5,000,000 if seating capacity is over 15.

3. Professional Liability of not less than $1,000,000 as it appropriately relates to services rendered. Coverage shall include errors and omissions.

B. The insurance will be obtained from an insurance company acceptable to the State Department of General Services, Office of Risk and Insurance Management, or be provided through partial or total self-insurance acceptable to the Department of General Services.

C. Evidence of insurance shall be in a form and content acceptable to the State Department of General Services, Office of Risk and Insurance Management.

D The Contractor shall notify the Agency on Aging within five (5) business days of any cancellation, non-renewal, or material change that affects required insurance coverage.

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E. Insurance obtained through commercial carriers shall meet the following requirements:

1. The Certificate of Insurance shall include the Contract Number listed on page 1 of this Agreement and provide the statement:
"The Fresno-Madera Area Agency on Aging, its officers,
agents, employees, and servants are included as
additional insureds, with respect to work performed for the Fresno-Madera Area Agency on Aging under this
Agreement."
Professional Liability coverage is exempt from this requirement.

2. The Fresno-Madera Area Agency on Aging shall be named as the certificate holder and its mailing address (2037 West Bullard Avenue, #512, Fresno, CA 93711) must be listed on the
certificate.

F. The insurance provided herein shall be in effect at all times during the term of this Agreement. In the event the insurance coverage expires during the term of this Agreement, the Contractor agrees to provide the Agency on Aging, at least.thirty (30) days prior to the expiration date, a new Certificate of Insurance evidencing insurance coverage as provided herein for a period not less than the remaining Agreement term or for a period not less than one (1) year. In the event the Contractor fails to keep in effect at all times said insurance coverage, the Agency on Aging may, in addition to any other remedies it may have, terminate this Agreement.

G. A copy of each appropriate Certificate of Insurance, or letter of selfinsurance, referencing this Agreement number shall be submitted to the Agency on Aging with this Agreement.

H. The Contractor shall be insured against liability for Worker's Compensation or undertake self-insurance in accordance with the provisions of the Labor Code and Contractor affirms to comply with such provisions before commencing the performance of the work of this Agreement. [Labor Code §3700]
I. The entity providing Ombudsman services must be insured or self-insured for professional liability covering all Ombudsman activities including, but not limited to, investigation of patient complaints.

J. Contractor agrees to indemnify, defend, and save harmless the FresnoMadera Area Agency on Aging, State of California, their officers, agents, and employees from any and all claims and losses occurring or resulting American Rescue Plan Act Grant Award
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to any and all Contractors, subcontractors, material, laborers, and any other person, firm or corporation furnishing or supplying work, services, materials or supplies in connection with the performance of this Agreement, and also from any and all claims and losses occurring or resulting in any person, firm or corporation, who may be injured or damaged by Contractor in the performance of this Agreement.

ARTICLE XVI. VOLUNTARY CONTRIBUTIONS
A. The Contractor assures that voluntary contributions shall be allowed and may be solicited in accordance with the following requirements [OAA §315(b )]:
1 . The Contractor or any subcontractors for any Title 111 or Title VI I-A services shall not use means tests.

2. Any Title Ill or Title VII-A client who does not contribute toward the cost of the services received shall not be denied services.

3. Methods used to solicit voluntary contributions for Title Ill and Title VII-A services shall be non-coercive. Voluntary Contribution letters sent to clients shall stipulate that contributions are voluntary and not required to receive service. Voluntary Contribution letters may not resemble a bill or statement.

4. Each Contractor will:
a. Provide each recipient with an opportunity to voluntarily contribute to the cost of the service;
b. Clearly inform each recipient that there is no obligation to contribute and that the contribution is purely voluntary; c. Protect the privacy and confidentiality of each recipient with respect to the recipient's contribution or lack of contribution; and d. Establish appropriate procedures to safeguard and account for all contributions.
e. Use all collected contributions to expand the services for which the contributions were given and to supplement (not supplant) funds received under this Agreement.

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ARTICLE XVII. TERMINATION
A. Termination Without Cause

1. The Agency on Aging may terminate performance of work under this Agreement at any time during the Agreement term, without cause in whole or in part, if the Agency on Aging determines that a termination is in the Agency on Aging's best interest, upon ninety (90) days written notice to the Contractor. The Notice of Termination shall specify the extent of the termination and shall be effective ninety (90) days from the delivery of the Notice.

The parties agree that if the termination of the contract is due to a reduction or deletion of funding by the State of California, the Legislature, or Congress, the Notice of Termination shall be effective thirty (30) days from the delivery of the Notice.

The parties agree that for the terminated portion of the Agreement, the remainder of Agreement shall be deemed to remain in effect and is not void.

2. The Contractor may terminate this Agreement at any time during the Agreement term by giving the Agency on Aging ninety (90) days written notice. In the event of termination notice, the Agency on Aging will present written notice to the Contractor of any condition, such as, but not limited to, transfer of clients, care of clients, return of unspent funds, and disposition of property, which must be met prior to termination of the Agreement.

3. Contractor shall, at least ninety (90) days prior to the end of the term of this Agreement, give written notice to the Agency on Aging if it intends to discontinue provision of any programs or services included in this Agreement during the subsequent Agreement period.

The purpose of this requirement is to provide sufficient planning and transition time during the course of this Agreement period to ensure continuity of services to clients.

B. Termination for Cause
1 . The Agency on Aging may terminate, in whole or in part, for cause the performance of work under this Agreement. The grounds for termination for cause shall include, but are not limited to, the following:
a. In case of threat of life, health, or safety to the public.

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b. A violation of the law or failure to comply with any condition of this Agreement.
c. Inadequate performance or failure to make progress so as to endanger performance of this Agreement.
d. Failure to comply with reporting requirements.
e. Evidence that the Contractor is in an unsatisfactory financial condition as determined by an audit of the Agency on Aging or evidence of a financial condition that endangers performance of this Agreement and/or the loss of other funding sources. f. Delinquency in payment of taxes or payment of costs for performance of this Agreement in the ordinary course of business.
g. Appointment of a trustee, receiver, or liquidator for all or a substantial part of the Contractor's property, or institution of bankruptcy, reorganization or the arrangement of liquidation proceedings by or against the Contractor.
h. Service of any writ of attachment, levy of execution, or commencement of garnishment proceedings against the
Contractor's assets or income.
i. The commission of an act of bankruptcy.
j. Finding of debarment or suspension.
k. The Contractor's organizational structure has materially changed.

I. The Agency on Aging determines that the Contractor may be considered a "high risk" agency as described in 45 CFR §92.12 and 45 CFR §75.205. If such a determination is made, the Contractor may be subject to special conditions or restrictions, as described in Appendix F, Sanction Policy.
m. Program operations have been suspended for more than three (3) consecutive months in any budget year, unless a longer period is granted in writing by the Agency on Aging.

2. Termination of this Agreement shall take effect immediately in the case of an emergency, such as threat to life, health, or safety of the public, or when program operations have been suspended for more than three (3) consecutive months in any budget year. In all other cases of American Rescue Plan Act Grant Award
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46 FY 2023-2024
termination for cause, the termination shall take effect thirty (30) days subsequent to written notice to the Contractor.

3. In the event of termination for cause, the Agency on Aging may proceed with the work in any manner deemed proper by the State.

All costs to the Agency on Aging shall be deducted from any sum due the Contractor under this agreement and the balance, if any, shall be paid to the Contractor upon demand.

C. In the event of termination of this Agreement by the Agency on Aging, the Agency will present written notice to the Contractor describing the action being taken by the Agency on Aging, the reason for such action, and any conditions of the termination, including, but not limited to, the date of termination, transfer of clients, care of clients, return of unspent funds, and disposition of property, which must be met prior to termination. Said notice shall also inform the Contractor of its right to appeal such decision to the Agency on Aging and of the procedure for doing so. (Appendix G, Appeal Procedure for Service Providers)
D. Contractor's Obligation After Notice of Termination

1. After receipt of a notice of termination, and except as directed by the Agency on Aging, the Contractor shall immediately proceed with the following obligations, as applicable, regardless of any delay in determining or adjusting any funds due under this clause.

The Contractor shall:
a. Stop work as specified in the Notice of Termination; b. Place no further subcontracts for materials, or services, except as necessary to complete the continued portion of the contract; c. Terminate all subcontracts to the extent they relate to the work terminated;
d. Settle all outstanding liabilities and termination settlement proposals arising from the termination of subcontracts (the approval or ratification of which will be final for purposes of this clause); and
e. Comply with all additional terms of this Agreement pertaining to termination or cancellation of the Agreement.

E. This contract will automatically terminate at the end of the one year contract award term, subject however, to an extension otherwise agreed to in writing, or to earlier termination or cancellation as herein provided.

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ARTICLE XVIII. REMEDIES AND APPEAL PROCESS
A. The Contractor agrees that any remedy provided in this Agreement is in addition to and not in derogation of any other legal or equitable remedy available to the Agency on Aging as a result of a breach of this Agreement by the Contractor, whether such breach occurs before or after completion of the project. Specifically, the Agency on Aging reserves the right to pursue all remedies allowed to it under the Older Americans Act, and all regulations adopted pursuant to the Act or implementing the Act, regarding the expenditure of federal funds.

B. The Contractor may appeal an adverse determination by the Agency on Aging using the Appeal Procedure for Service Providers, which is set forth in Appendix G, for actions subject to appeal, as defined in Appendix G, Section I.A, Actions Subject to Appeal.

C. The Contractor may appeal the Agency on Aging's final adverse determination once all administrative remedies contained in Appendix G, Appeal Procedure for Service Providers, have been exhausted, using the appeal process established in Title 22 CCR §7700 to 7710.

D. The Contractor shall continue with the responsibilities under this Agreement during any dispute.

E. Appeal costs or costs associated with any court review are not reimbursable.

ARTICLE XIX. AMENDMENTS, REVISIONS OR MODIFICATIONS
A. No amendment or variation of the terms of this Agreement shall be valid unless made in writing, approved as required by the Agency on Aging amendment process, and signed by a duly authorized representative of the Contractor and of the Agency on Aging. No oral understanding or agreement not incorporated in this Agreement is binding on any of the parties.

B. Should either party during the term of this Agreement desire a revision, waiver or modification in this Agreement, such revision, waiver or modification shall be proposed in writing to the other party. The other party shall accept or reject the proposal within thirty (30) days of receipt of request. Once accepted, such revision may require an amendment through the Agency on Aging's contract process to provide for the change mutually agreed to by the parties.

C. The Agency on Aging reserves the right to revise, waive, or modify the Agreement to reflect any restrictions, limitations, or conditions enacted by American Rescue Plan Act Grant Award
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48 FY 2023-2024
Congress or the Legislature or as directed by the Executive Branch of State Government.

D. An amendment is required to change the Contractor's name as listed on this Agreement. Any notice given to the Agency on Aging for a Contractor's change of legal name, main address, or name of Director shall be addressed to the Fresno-Madera Agency on Aging's Executive Director on the Contractor's letterhead. Upon receipt of legal documentation of the name change, the Agency on Aging will process the amendment. Invoices presented by the Contractor with the Contractor's new name cannot be paid prior to the Agency on Aging's approval of said amendment.

ARTICLE XX. NOTICES
A. Any notice to be given hereunder by either party to the other may be effected by one of the following methods, provided Contractor retains receipt, and shall be communicated as of actual receipt: 1) Registered or certified mail, postage prepaid and return receipt requested; or 2) Overnight mail.

B. Notices to the Agency on Aging shall be addressed to the Fresno-Madera Area Agency on Aging at its current mailing address, 2037 West Bullard Avenue, #512, Fresno, CA 93711, and notices to the Contractor shall be addressed to the Contractor's address as indicated on page 1 of this Agreement, unless otherwise requested in writing.

C. Each party may change its address originally provided in this Agreement by written notice to the other party in accordance with this Article.

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Appendices Cover Page
• Type entries in highlighted boxes as indicated.
• Appendices are set up for two-sided printing. Blank pages have been inserted where needed to accommodate twosided printing. • Print two two-sided sets after typing entries, and obtain original signatures and dates on both sets where indicated.

APPENDIX A
RESOLUTION NO. 2023-060

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY TO

APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE
CONTRACT{S) LISTED ON PAGE 1 OF THIS AGREEMENT WITH THE FRESNOMADERA AREA AGENCY ON AGING FOR THE TIME PERIOD OF THIS CONTRACT COMMENCING NO LATER THAN JULY 1, 2023, AND ENDING NO LATER THAN JUNE 30, 2024, INCLUDING ANY SUBSEQUENT AMENDMENTS AND ALL NECESSARY SUPPORTING DOCUMENTS.

WHEREAS, the City of Reedley operates Senior Citizen Programs in the Community; and WHEREAS, the Fresno-Madera Area Agency on Aging provides grants for Senior Citizen programs; and
WHEREAS, the City of Reedley applies for and has -secured grants on a continuous basis for many years and has been required to execute grants on a yearly basis.

NOW, THEREFORE, BE IT RESOLVED that the City of Reedley City Council to approve and authorize the City Manager to execute contracts with the Fresno-Madera Area Agency on Aging on behalf of the City of Reedley.

This foregoing resolution is hereby adopted this 8th day of August, 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Anita Betancourt, Mayor
ATTEST:

Ruthie Greenwood, City Clerk
APPENDIX 8

CONTRACTOR CERTIFICATION CLAUSES

CERTIFICATION
I, the official named below, CERTIFY UNDER PENAL TY OF PERJURY that I am duly authorized to legally bind the prospective Contractor to the clause(s) listed below. This certification is made under the laws of the State of California .

City of Reedley
ContractofNendor Name (Typed)
Authorized Signature
Nicole R. Zieba, City Manager
Name and Title of Person Signing (Typed)
94-6000402
Federal ID Number
Date Executed
CONTRACTOR CERTIFICATION CLAUSES Source: State of California CCC 0412017

1. STATEMENT OF COMPLIANCE: Contractor has, unless exempted, complied with the nondiscrimination program requirements. (Gov. Code §12990 (a-D and CCR, Title 2, Section 11102) (Not applicable to public entities.)

2. DRUG-FREE WORKPLACE REQUIREMENTS: Contractor will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
1) the dangers of drug abuse in the workplace;
2) the person's or organization's policy of maintaining a drug-free workplace; 3) any available counseling, rehabilitation and employee assistance programs; and, 4) penalties that may be imposed upon employees for drug abuse violations . c. Every employee who works on the proposed Agreement will:
1) receive a copy of the company1s drug-free workplace policy statement; and, 2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Contractor may be ineligible for award of any Contractor Certification
Clauses
Appendix B - Page 1 Revised June 2023
APPENDIX 8

CONTRACTOR CERTIFICATION CLAUSES
future State and Fresno-Madera Area Agency on Aging agreements if the department determines that any of the following has occurred: the Contractor has made false certification, or violated the certification by failing to carry out the requirements as noted above. (Gov. Code §8350 et seq.)

3. NATIONAL LABOR RELATIONS BOARD CERTIFICATION: Contractor certifies that no more than one (1) final unappealable finding of contempt of court by a Federal court has been issued against Contractor within the immediately preceding two-year period because of Contractor's failure to comply with an order of a Federal court, which orders Contractor to comply with an order of the National Labor Relations Board. (Pub. Contract Code §10296) (Not applicable to public entities.)

4. CONTRACTS FOR LEGAL SERVICES $50,000 OR MORE- PRO BONO REQUIREMENT:

Contractor hereby certifies that Contractor will comply with the requirements of Section 6072 of the Business and Professions Code, effective January 1, 2003.

Contractor agrees to make a good faith effort to provide a minimum number of hours of pro bono legal services during each year of the contract equal to the lessor of 30 multiplied by the number of full time attorneys in the .firm's offices in the State, with the number of hours prorated on an actual day basis for any contract period of less than a full year or 10% of its contract with the State.

Failure to make a good faith effort may be cause for non-renewal of a state contract for legal services, and may be taken into account when determining the award of future contracts with the State and the Fresno-Madera Area Agency on Aging for legal services.

5. EXPATRIATE CORPORATIONS: Contractor hereby declares that it is not an expatriate corporation or subsidiary of an expatriate corporation within the meaning of Public Contract Code Section 10286 and 10286.1, and is eligible to contract with the State of California.

6. SWEATFREE CODE OF CONDUCT:
a. All Contractors contracting for the procurement or laundering of apparel, garments or corresponding accessories, or the procurement of equipment, materials, or supplies, other than procurement related to a public works contract, declare under penalty of perjury that no apparel, garments or corresponding accessories, equipment, materials, or supplies furnished to the state pursuant to the contract have been laundered or produced in whole or in part by sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor, or with the benefit of sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor. The contractor further declares under penalty of perjury that they adhere to the Sweatfree Code of Conduct as set forth on the California Department of Industrial Relations website located at www.dir.ca.gov, and Public Contract Code Section 6108. b. The contractor agrees to cooperate fully in providing reasonable access to the contractor's records, documents, agents or employees, or premises if reasonably required by Contractor Certification
Clauses
Appendix B - Page 2 Revised June 2023

APPENDIX B

CONTRACTOR CERTIFICATION CLAUSES
authorized officials of the contracting agency, the Department of Industrial Relations, or the Department of Justice to determine the contractor's compliance with the requirements under paragraph (a).

7. DOMESTIC PARTNERS: For contracts of $100,000 or more, Contractor certifies that Contractor is in compliance with Public Contract Code section 10295.3.

8. GENDER IDENTITY: For contracts of $100,000 or more, Contractor certifies that Contractor is in compliance with Public Contract Code section 10295.35.

DOING BUSINESS WITH THE STATE OF CALIFORNIA
The following laws apply to persons or entities doing business with the State of California.

1. CONFLICT OF INTEREST: Contractor needs to be aware of the following provisions regarding current or former state employees. If Contractor has any questions on the status of any person rendering services or involved with the Agreement, the awarding agency must be contacted immediately for clarification.

Current State Employees (Pub. Contract Code § 10410):
1) No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment.
2) No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services.

Former State Employees (Pub. Contract Code § 10411 ):
1) For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision-making process relevant to the contract while employed in any capacity by any state agency. 2) For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the 12-month period prior to his or her leaving state service.

If Contractor violates any provisions of above paragraphs, such action by Contractor shall render this Agreement void. (Pub. Contract Code §10420) Members of boards and commissions are exempt from this section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. (Pub. Contract Code § 10430 ( e)) Contractor Certification
Clauses
Appendix B - Page 3 Revised June 2023
APPENDIX 8

CONTRACTOR CERTIFICATION CLAUSES

2. LABOR CODE/WORKERS' COMPENSATION: Contractor needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Contractor affirms to comply with such provisions before commencing the performance of the work of this Agreement. (Labor Code Section 3700)

3. AMERICANS WITH DISABILITIES ACT: Contractor assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.)

4. CONTRACTOR NAME CHANGE: An amendment is required to change the Contractor's name as listed on this Agreement. Upon receipt of legal documentation of the name change the State will process the amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said amendment.

5. CORPORA TE QUALIFICATIONS TO DO BUSINESS IN CALIFORNIA:
a. When agreements are to be performed in the state by corporations, the contracting agencies will be verifying that the contractor is currently qualified to do business in California in order to ensure that all obligations due to the state are fulfilled. b. "Doing business" is defined in R& TC Section 23101 as actively engaging in any transaction for the purpose of financial or pecuniary gain or profit. Although there are some statutory exceptions to taxation, rarely will a corporate contractor performing within the state not be subject to the franchise tax.
c. Both domestic and foreign corporations (those incorporated outside of California) must be in good standing in order to be qualified to do business in California. Agencies will determine whether a corporation is in good standing by calling the Office of the Secretary of State.

6. RESOLUTION: A county, city, district, or other local public body must provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement.

7. AIR OR WATER POLLUTION VIOLATION: Under the State laws, the Contractor shall not be:
(1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.

8. PAYEE DATA RECORD FORM STD. 204: This form must be completed by all contractors that are not another state agency or other governmental entity.

Contractor Certification
Clauses
Appendix B - Page 4 Revised June 2023

APPENDIX C

INFORMATION INTEGRITY AND SECURITY STATEMENT

CERTIFICATION
I hereby certify that I have reviewed this Confidentiality Statement and will comply with the Statements below.

City of Reedley
ContractorNendor Name (Typed)
Authorized Signature
Nicole R. Zieba, City Manager
Name and Title of Person Signing (Typed)
23-0l 71ARP
Contract Number
Date
In compliance with California Government Code Section 11019.9, California Civil Code Section 1798 et seq., Management Memo 06-12, and Statewide Information Management Manual (SIMM) 5300, the California Department of Aging (CDA) hereby requires the ContractorNendor to:

ACKNOWLEDGE:
• Any wrongful access, inspection, use, or disclosure of Personal, Confidential or Sensitive Information (PSCI) is a crime and is prohibited under state and federal laws, including but not limited to California Penal Code Section 502, California Government Code Section 15619, California Civil Code Sections 1798.53 and 1798.55, and the Health Insurance Portability and Accountability Act. • Any wrongful access, inspection , use, disclosure, or modification of PSCI information may result in termination of this Agreement.

MEET THE FOLLOWING REQUIREMENTS:
• PSCI information shall be protected from disclosure in accordance with all applicable laws, regulations, and policies.
• PSCI data be protected by authorized access using the principles of least privilege.
• Any occurrence that actually or potentially jeopardizes the confidentiality, integrity, or availability of an information system or the information the system processes, stores, or transmits or that constitutes a violation or imminent threat of violation of security policies, security procedures or acceptable use policies will immediately be reported to the Fresno-Madera Area Agency on Aging and a Information Integrity and
Security Statement
Appendix C - Page 1 Revised June 2023

APPENDIX C

INFORMATION INTEGRITY AND SECURITY STATEMENT
Security Incident Report form (CDA 1025A and 10258) must be submitted to the · CDA Information Security Officer, via the Agency on Aging, within five (5) business days of the date the incident was detected.
• All access codes which allow access to confidential information will be properly safeguarded.
• Obligations to protect PSCI information obtained under this Agreement will continue after termination of the Agreement with the Fresno-Madera Area Agency on Aging.
• All employees/subcontractors of the ContractorNendor will complete the required Privacy and Information Security Awareness Training module within 30 days of the start date of the Agreement or within 30 days of the start date of any new employee or subcontractor. This training must be completed annually. The training is located online at https://aging.ca .gov/lnformation_security. • All employees/subcontractors of the ContractorNendor must comply with CDA's confidentiality and data security requirements as outlined in Article V, Section H, Information Integrity and Security, of this Agreement.
• All employees/subcontractors of the ContractNendor must comply with the encryption and self-certification requirements as outlined in Article V, Section H, Information Integrity and Security, of this Agreement.

CERTIFY
To protect PSCI information by:
• Accessing, inspecting, using, disclosing or modifying PSCI information only for the purpose of performing official duties.
• Never accessing, inspecting, using, disclosing, or modifying PSCI information for curiosity, personal gain, or any non-business-related reason . • Securing PSCI information in approved locations.
• Never removing PSCI information from the work site without authorization. • Meets the encryption requirements in Article V, Section H, Information Integrity and Security, of this Agreement.
• Is in full compliance with the 128 Encryption requirements. • Is not in compliance with the 128 Encryption requirements and will achieve compliance by the following date: _____ , __
Information Integrity and
Security Statement
Appendix C - Page 2 Revised June 2023

APPENDIX D

METHOD OF PROVIDING AUDIT COMPLIANCE
The service provider shall indicate which method of providing audit compliance to the Fresno-Madera Area Agency on Aging (Agency on Aging) will be in force during this Agreement.

1. Review Article XIV of this Agreement (Audit Requirements).

2. Place an X in the appropriate box below:
lv7 An independent audit shall be performed in accordance with the LJ requirements of 2 CFR §200, Subpart F - Audit Requirements, and •
45 CFR §75, Subpart F - Audit Requirements, and a copy submitted to the Agency on Aging .

An independent audit shall be performed and a copy submitted to the Agency on Aging.

D All supporting documentation shall be submitted to the Agency on Aging for review along with any request for reimbursement.

Enter Fiscal Year Ending Date--•i~J_u_n_e __ ~l 1~ \2024 I Method of Providing
Audit Compliance
Month
Appendix D
Day Year
Revised June 2023

APPENDIX E

REQUIRED REPORTS AND DUE DATES
Fiscal Reports
*Expenditure Reports by Program
Title Ill B, Title Ill C, Title Ill D, and Title VII Programs • Monthly Report of Expenditures and
Donations Revenue
Title Ill E Family Caregiver Support Program
• Title Ill E Monthly Report of Expenditures
Due 15th of each month
Due 15th of each month
Health Insurance Counseling and Advocacy Program Due 15th of each month • HICAP Monthly Report of Expenditure/Request for Funds (CDA 245) Long-Term Care Ombudsman Program Due 15th of each month • Budget Summary/Monthly Expenditure Report & Request for Funds, Special Deposit Fund & Skilled Nursing Facility Quality and Accountability Fund (CDA-OMB-300) * Payments are made by the last day of the month for accurate expenditure reports received by the due date. Late or inaccurate expenditure report submissions will result in delay of payments until reporting requirements have been met.

Additional Fiscal Reports - All Programs
• Final Budget Revisions
o Due by March 15, 2024
• Annual Financial Close Out Report and FMAAA 32, Fixed Assets Acquired through Grants with the Fresno-Madera Area Agency on Aging
o Due by July 15th with exception of HICAP
• pt HICAP Financial Closeout Report for federal funds from July 1-March 31 due by April 30th
• 2nd HICAP Financial Closeout Report for State funds from July 1-June 30 and Federal funds from April 1-June 30 due by July 30th
• Copy of Audit, as required by contract
o Due within 30 days after receipt of auditor's report, or nine months after end of audit period, whichever is earliest
• Request to Dispose of Property (FMAAA 248)
o Due within 5 days of the loss, destruction, or theft of property, or if the property will no longer be used for the contracted program
Required Reports & Due Dates Appendix E - Page 1 Revised June 2023

APPENDIX E

REQUIRED REPORTS AND DUE DATES
Program Reports
Monthly Service Unit Report (Form 186M)
Due 7'h working day of month:
• Title Ill B Adult Day Care
o Attach Q Monthly Service Roster, associated Client Intake Forms, and Client Deactivation Request
• Title Ill B Legal Assistance
• Title Ill B Transportation
• Title Ill D Health Promotion
• Title VII (b) Elder Abuse Prevention, Education, & Training Due 15th of each month:
• Health Insurance Counseling and Advocacy Program (HICAP) o Attach final version of HICAP Performance Measures and Benchmark Report generated from SHARP system for reporting month
*Monthly Title Ill C and ARP Grant Elderly Nutrition Program Reports Due 7th working day of month:
• Q Monthly Service Roster with client signatures and a "1" entered for each meal • Daily Sign-In Sheets with initials entered by client for each meal • Associated Client Intake Forms (originals; must be completed July 1, 2021 or later) • Client Deactivation Request
• Nutrition Volunteer Summary Report
• Food Preparation Center Food Service Check Sheet
*See Policy and Procedure Manual, provided to Site Coordinator, for full instructions Quarterly Reports
Due 15th of month following reporting period:
• Title Ill B California Legal Services Quarterly Aggregate Report (GOA 1022) through 40 FY 21-22.
• Title VII (b) Elder Abuse Prevention Quarterly Activity Report (GOA 1037) Due 30th of month following reporting period:
• Long-Term Care Ombudsman Program
o Copy of completed Quarterly Ombudsman Reporting Form (OSLTGO S301) as submitted to the California Department of Aging
• Attach program performance data from the Ombudsman Data Integration Network for July 1st through last day of reporting quarter Required Reports & Due Dates Appendix E - Page 2 Revised June 2023

APPENDIX F

FRESNO-MADERA AREA AGENCY ON AGING SANCTION POLICY
I. At-Risk Designation
Title 45 of the Code of Federal Regulations ( 45 CFR), sections 7 4.14 and 92.12, defines factors that determine if an Agreement with a Contractor is at risk. In accordance with 45 CFR, the Fresno-Madera Area Agency on Aging (Agency on Aging) may consider an Agreement with a Contractor to be at-risk if the Agency on Aging determines that the Contractor:

A. Has a history of unsatisfactory performance, for which examples include, but are not limited to:

1. Grant funds are not obligated properly, are not disbursed, or are not spent for the contracted purpose;

2. Financial reports do not include program income and the required match of funds;

3. The quantity of service units provided is less than 95% of the projected level at any time following the third month of the Agreement period;

4. The Targeting Plan is not implemented as described in the Program Narrative section of the Agreement;

5. Complaints received from clients, their caretakers, or the general public indicate that the Contractor is not providing the contracted service at a satisfactory level.

B. Is not financially stable;
C. Has a management system which does not meet the management standards set forth in Article VI, Section B, Accountability for Funds, of this Agreement;
D. Has not conformed to terms and conditions of previous awards; or E. Is otherwise not responsible, for which examples include, but are not limited, to:

1. Financial or program reports are late, incorrect, or incomplete;

2. Responses to corrective actions requested by the Agency on Aging are not provided by the due date;

3. Corrective action plans are not implemented by the due date;

4. Findings from a prior contract monitoring are repeated in a subsequent monitoring;
Sanction Policy Appendix F - Page 1 Revised June 2023

5. Failure to respond to telephone or written communications from the Agency on Aging in a timely manner; or

6. A violation of the law or failure to comply with any condition of this Agreement.

11. Sanctions
The Agency on Aging may impose sanctions (special conditions and/or restrictions) on the Contractor that correspond to the at-risk condition. Such sanctions may include:

A. Withholding of funds;

8. Requiring additional, more detailed, and/or more frequent financial and/or program reports;
C. Requiring preparation and implementation of an acceptable corrective action plan;
D. Additional contract monitoring;
E. Requiring the Contractor to obtain technical or management assistance; F. Establishing additional prior approvals; and/or
G. Withholding authority to continue provision of service within a given funding period.

Sanctions may be imposed upon approval by the Executive Director of the Agency on Aging, with the exception of Item 11.G above, which requires approval by the Agency on Aging Governing Board.

For sanctions identified in Items II.A through 11.F above, the Agency on Aging will promptly remove sanctions once the conditions that prompted them have been corrected.

For the sanction identified in Item 11.G above, the sanction will be removed when the Contractor takes corrective action satisfactory to the Agency on Aging and/or the Contractor has been restored to satisfactory status in accordance with the terms and conditions of this Agreement.
111. Notification to Provider
The Agency on Aging will provide written notification to the Contractor of any sanctions imposed via certified or overnight mail, return receipt requested. Such notification will include:

Sanction Policy Appendix F - Page 2 Revised June 2023
A. The nature of the sanctions;

8. The reason(s) for imposing them;
C. The effective date of the sanctions;
D. The legal or contractual citation upon which the sanction is based; E. The corrective actions which must be taken before they will be removed and the time allowed for completing the corrective actions; and F. The Agency on Aging's appeal procedure for service providers.

IV. Unresolved At-Risk Condition(s)
Should the at-risk condition(s) remain unresolved following the imposition of sanctions, the Agency on Aging may proceed to terminate the Agreement with the Contractor, in accordance with the Termination section of this Agreement (Article XVI I, Title 111 and Title VI Area Plan Contracts; Article XVI, Health Insurance Counseling and Advocacy Program Contract).

Sanction Policy Appendix F - Page 3 Revised June 2023

APPENDIX G

FRESNO-MADERA AREA AGENCY ON AGING

APPEAL PROCEDURE FOR SERVICE PROVIDERS
I. Actions Subject to Appeal
A. A contracted or potential provider of service ( service provider) has the right to appeal an adverse determination made by the Fresno-Madera Area Agency on Aging (Agency on Aging). The actions below shall be considered adverse determinations that are subject to appeal [Title 22 CCR §7704 (c)(1) - (c)(3)(C)]:

1. A reduction in the level of funding to an existing Contractor during an Agreement period; however, a reduction directly attributable to a reduction in the funding to the Area Agency on Aging by the State or federal government shall not be considered an adverse determination.

2. A cancellation or termination of an existing Agreement with the Contractor prior to the Agreement's expiration date.

3. Denial of an application to provide services when any of the following exist:
a) The presence of a conflict of interest, real or apparent, as specified in 45 CFR 92.36(b )(3);
b) The occurrence of a procedural error or omission, such as the failure of the Agency on Aging to include a federal mandate in its solicitation request;
c) The lack of substantial evidence to support the Agency on Aging's action.

11. Method of Notification
A. The service provider shall provide notification of appeals, and the Agency on Aging shall provide notification of subsequent appeals determinations, by certified or overnight mail, return receipt requested, or by personal delivery in writing.

B. Notices to the Agency on Aging shall be addressed to the Fresno-Madera Area Agency on Aging, 2037 W. Bullard Ave., #512, Fresno, CA 93711.

Appeal Procedure
for Service Providers
Appendix G - Page 1 Revised June 2023
C. The Agency on Aging shall transmit notification to the address listed on the service provider's appeal; if this address differs from the address listed on page 1 of the service provider's Agreement with the Agency on Aging, the Agency on Aging shall transmit a copy of the notification to the address contained on page 1 of the Agreement.

D. The Agency on Aging shall include a copy of this Appeal Procedure for Service Providers with all notifications to service providers of adverse appeals determinations.

Ill. Process
A. The service provider shall give notice of intent to appeal to the Executive Director of the Agency on Aging within ten (10) business days of the Agency on Aging's notice of adverse determination. The notice of intent to appeal shall be in writing, must state the specific grounds upon which the action by the Agency on Aging is appealed, and must be accompanied by all supporting documents.

B. The Executive Director of the Agency on Aging shall investigate the appeal and issue a written determination to the service provider within fifteen (15) business days of receipt of the appeal. The determination shall set forth the Agency on Aging's position and specify applicable sections of the service provider's Agreement with the Agency on Aging, government regulations, government statutes, or other provisions relied upon.

C. If the service provider is dissatisfied with the Agency on Aging Executive Director's determination, the service provider may appeal to the Executive Committee of the Agency on Aging Governing Board within ten (10) business days of the date of the Agency on Aging Executive Director's written determination. The appeal shall be in writing, shall specify the grounds upon which the determination is appealed, and must be accompanied by all supporting documents.

D. The Executive Committee of the Agency on Aging Governing Board (Executive Committee) shall, within fifteen (15) business days of receipt of the service provider's appeal:

1. Review the service provider's appeal, considering any additional evidence or documentation provided by the Agency on Aging Executive Director;

2. Determine if the appeal should be denied, or if a recommendation should be made to the full Agency on Aging Governing Board at its next scheduled meeting to take action to grant the appeal; and Appeal Procedure
for Service Providers
Appendix G - Page 2 Revised June 2023

3. Provide written notification of its determination to the service provider.

E. If the service provider is dissatisfied with the Executive Committee's determination, the service provider may request a hearing before the full Agency on Aging Governing Board. The service provider must request the hearing within ten ( 10) business days of the Executive Committee's written notification of determination. The hearing request shall be in writing, shall specify the grounds upon which the determination is appealed, and must be accompanied by all supporting documents.

F. If the Agency on Aging Governing Board does not accept and implement the Executive Committee's recommendation to grant the service provider's appeal:
1 . The Agency on Aging shall provide written notification to the service provider of the Governing Board's decision within two (2) business days following the decision;

2. The service provider may request a hearing before the Agency on Aging Governing Board. The service provider must request the hearing within ten (10) business days of the date of the notification of the Agency on Aging Governing Board's decision. The hearing request shall be in writing, shall specify the grounds upon which the determination is appealed, and must be accompanied by all supporting documents.

G. Upon receipt of the service provider's request for a hearing before the Agency on Aging Governing Board, the Agency on Aging will place the hearing on the agenda of the next regularly scheduled meeting of the Agency on Aging Governing Board, and provide the service provider with a copy of the published agenda.

1. The hearing before the Agency on Aging Governing Board shall consist of:

Appeal Procedure
for Service Providers
a) Receipt and review of all previously submitted documents concerning the appeal;
b) Submission in writing by the service provider of any additional information or documentation supporting the
service provider's position;
c) An oral presentation by the service provider, not to exceed thirty (30) minutes; and
Appendix G - Page 3 Revised June 2023
d) An oral presentation by the Agency on Aging Executive Director and/or Agency on Aging staff, not to exceed thirty (30) minutes.

2. At the conclusion of the hearing, the Agency on Aging Governing Board shall vote to accept or deny the service provider's appeal.

Appeal Procedure
for Service Providers
a) If the appeal is denied, the Agency on Aging Governing Board shall notify the service provider in writing of the reason(s) the appeal was denied, including a statement that all appeal procedures to the Agency on Aging and its
Governing Board have been exhausted, and of the service provider's right to appeal the Governing Board's decision to the California Department of Aging. Such notification shall include a copy of Sections 7700 through 7710 of Title 22 of the California Code of Regulations, which contains the
process for appealing the determination to the California Department of Aging .

Appendix G - Page 4 Revised June 2023

APPENDIX H

FRESNO-MADERA AREA AGENCY ON AGING
2520 WEST SHAW LANE, SUITE 101A, FRESNO CA 93711
MAILING ADDRESS: 2037 WEST BULLARD AVENUE, #512, FRESNO, CA 93711

PROGRAM CONTACT LIST FOR SERVICE PROVIDERS
Telephone Number for All Contacts: (559) 214-0299
Jamie Sharma - Ext. 500
Executive Director
Email: [email protected]
Fax : (559) 243-5918
Paul Bustamante - Ext. 501
Director of Finance
Email: [email protected]
Fax: (559) 243-5918
Vacant- Ext. 401
Finance Manager
Email: Fax: (559)
243-5918
Hillaree Bennett- Ext. 102
Program Director
Email:
[email protected]
Fax: (559) 243-5918
Stephanie Jenkins - Ext. 203
Nutrition Program Manager
Email: [email protected]
Fax: (559) 243-5918
Fresno-Madera Area Agency on Aging
Contact List for Service Providers
Appendix H Revised June 2023

APPENDIX I

FRESNO-MADERA AREA AGENCY ON AGING

EMERGENCY CONTACT INFORMATION
Information and Assistance:

Executive Director,
Emergency Coordinator,
and Public Relations Officer
(559) 214-0299
(800) 510-2020
Jamie Sharma
Virtual Office Mailing
Address:
2037 W. Bullard Ave. #512
Fresno, CA 93711
Office Phone:

Program Director,
Alternate Emergency
Coordinator
Virtual Office Mailing
Address:

Office Phone:

After Hours Phone:

Fresno-Madera Area Agency on Aging
Emergency Contact Information
( 559) 214-0299
Hillaree Bennett
2037 W. Bullard Ave. #512
Fresno, CA 93711
( 559 )319-0863
(559) 308-6267
Appendix I Revised June 2023

APPENDIX K

REQUEST FOR TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION Please complete and sign Internal Revenue Service Form W-9, which is provided on the next page.

Please return only the signature page (page 1 ). Pages 2-6 are provided for your information only.

Request for Taxpayer Identification
Number and Certification (IRS Form W-9)
Appendix K Revised June 2023
Form W-9 Request for Taxpayer Give Form to the
(Rev. October 2018) Identification Number and Certification requester. Do not Department of the Treasury send to the IRS.

Internal Revenue Service • Go to www.irs.gov/FonnW9 for instructions and the latest information. 1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.

City of Reedley
2 Business name/disregarded entity name, if different from above Cl)
(J) 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the 4 Exemptions (codes apply only to Cl following seven boxes. certain entities, not individuals; see ca a. instructions on page 3):

C: • Individual/sole proprietor or D C Corporation D S Corporation D Partnership D TrusVestate 0 • (II single-member LLC Exempt payee code (If any) CD C Q. 0 • b.l Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) • .. (,) 0 .s Note: Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check Exemption from FATCA reporting ... (II LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is code Of any) ·e .s another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single-member LLC that a. u is disregarded from the owner should check the appropriate box for the tax classification of its owner. !E (,) • Other (see instructions) • (Appl/es to accounts maintained outside the U.S.) &
U) 5 Address (number, street, and apt. or suite no.) See instructions. Requester's name and address (optional) :B 845 G Street en 6 City, state, and ZIP code
Reedley, CA 93654
7 List account number(s) here (optional)
• :F.T. iill• Taxpayer Identification Number (TIN) I Social security number Enter you~ TIN in_ the app_ro~ri~te box. !h~ TIN provided must. match t~e name given on line 1 to avoid I backup withholding. For 1nd1v1duals, this 1s generally your social secunty number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later.

DIJ -[I] -I I I I I or
Note: If the account is in more than one name, see the instructions for line 1 . Also see What Name and Number To Give the Requester for guidelines on whose number to enter.

I Employer identification number
- 6 0 0 0 4 0 2
Certification
Under penalties of perjury, I certify that:

1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and

2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and

3. I am a U.S. citizen or other U.S. person (defined below); and

4. The FATCA code(s) entered on this fom, Of any) indicating that I am exempt from FATCA reporting is correct.

Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.

Sign
Here Signature of
U.S. person •
General Instructions
Digitally signed by Amar Bains
SN: C=US CN=Amar Bains
E=amar.bains@reed ley.ca.go,
Date: 2023.07.31 09:31 :20 -
07'00'
Section references are to the Internal Revenue Code unless otherwise noted.

Future developments. For the latest infom,ation about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9.

Purpose of Form
An individual or entity (Fom, W-9 requester) who is required to file an infom,ation return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an infom,ation return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. • Form 1099-INT (interest earned or paid)
Cat. No. 10231X
Date • 07/31/2023
• Fom, 1099-DIV (dividends, including those from stocks or mutual funds)
• Fom, 1099-MISC (various types of income, prizes, awards, or gross proceeds)
• Fem, 1099-8 (stock or mutual fund sales and certain other transactions by brokers)
• Fem, 1099-S (proceeds from real estate transactions)
• Fem, 1099-K (merchant card and third party network transactions) • Fom, 1098 (home mortgage interest), 1098-E (student loan interest), 1 098-T (tuition)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN.

If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later.

Form W-9 (Rev. 10-2018)
Form W-9 (Rev. 10-2018)
By signing the filled-out form, you:

1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued),

2. Certify that you are not subject to backup withholding , or

3. Claim exemption from backup withholding if you are a U.S. exempt payee. If applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to the withholding tax on foreign partners' share of effectively connected income, and

4. Certify that FATCA code(s) entered on this form (if any) indicating that you are exempt from the FATCA reporting , is correct. See What is FATCA reporting, later, for further information.

Note: If you are a U.S. person and a requester gives you a form other than Form W-9 to request your TIN, you must use the requester's form if it is substantially similar to this Form W-9.

Definition of a U.S. person. For federal tax purposes, you are considered a U.S. person if you are:
• An individual who is a U.S. citizen or U.S. resident alien; • A partnership, corporation, company, or association created or organized in the United States or under the laws of the United States; • An estate (other than a foreign estate); or
• A domestic trust (as defined in Regulations section 301.7701-7).

Special rules for partnerships. Partnerships that conduct a trade or business in the United States are generally required to pay a withholding tax under section 1446 on any foreign partners' share of effectively connected taxable income from such business. Further, in certain cases where a Form W-9 has not been received , the rules under section 1446 require a partnership to presume that a partner is a foreign person, and pay the section 1446 withholding tax. Therefore, if you are a U.S. person that is a partner in a partnership conducting a trade or business in the United States, provide Form W-9 to the partnership to establish your U.S. status and avoid section 1446 withholding on your share of partnership income.

In the cases below, the following person must give Form W-9 to the partnership for purposes of establishing its U.S. status and avoiding withholding on its allocable share of net income from the partnership conducting a trade or business in the United States.
• In the case of a disregarded entity with a U.S. owner, the U.S. owner of the disregarded entity and not the entity;
• In the case of a granter trust with a U.S. granter or other U.S. owner, generally, the U.S. granter or other U.S. owner of the granter trust and not the trust; and
• In the case of a U.S. trust (other than a granter trust), the U.S. trust (other than a granter trust) and not the beneficiaries of the trust.

Foreign person. If you are a foreign person or the U.S. branch of a foreign bank that has elected to be treated as a U.S. person, do not use Form W-9. Instead, use the appropriate Form W-8 or Form 8233 (see Pub. 515, Withholding of Tax on Nonresident Aliens and Foreign Entities).

Nonresident alien who becomes a resident alien. Generally, only a nonresident alien individual may use the terms of a tax treaty to reduce or eliminate U.S. tax on certain types of income. However, most tax treaties contain a provision known as a "saving clause." Exceptions specified in the saving clause may permit an exemption from tax to continue for certain types of income even after the payee has otherwise become a U.S. resident alien for tax purposes.

If you are a U.S. resident alien who is relying on an exception contained in the saving clause of a tax treaty to claim an exemption from U.S. tax on certain types of income, you must attach a statement to Form W-9 that specifies the following five items.

1. The treaty country. Generally, this must be the same treaty under which you claimed exemption from tax as a nonresident alien.

2. The treaty article addressing the income.

3. The article number (or location) in the tax treaty that contains the saving clause and its exceptions.

4. The type and amount of income that qualifies for the exemption from tax.

5. Sufficient facts to justify the exemption from tax under the terms of the treaty article.

Example. Article 20 of the U.S.-China income tax treaty allows an exemption from tax for scholarship income received by a Chinese student temporarily present in the United States. Under U.S. law, this student will become a resident alien for tax purposes if his or her stay in the United States exceeds 5 calendar years. However, paragraph 2 of the first Protocol to the U.S.-China treaty (dated April 30, 1984) allows the provisions of Article 20 to continue to apply even after the Chinese student becomes a resident alien of the United States. A Chinese student who qualifies for this exception (under paragraph 2 of the first protocol) and is relying on this exception to claim an exemption from tax on his or her scholarship or fellowship income would attach to Form W-9 a statement that includes the information described above to support that exemption.

If you are a nonresident alien or a foreign entity, give the requester the appropriate completed Form W-8 or Form 8233.

Backup Withholding
What is backup withholding? Persons making certain payments to you must under certain conditions withhold and pay to the IRS 24% of such payments. This is called "backup withholding." Payments that may be subject to backup withholding include interest, tax-exempt interest, dividends, broker and barter exchange transactions, rents, royalties, nonemployee pay, payments made in settlement of payment card and third party network transactions, and certain payments from fishing boat operators. Real estate transactions are not subject to backup withholding .

You will not be subject to backup withholding on payments you receive if you give the requester your correct TIN, make the proper certifications, and report all your taxable interest and dividends on your tax return.

Payments you receive will be subject to backup withholding if:

1. You do not furnish your TIN to the requester,

2. You do not certify your TIN when required (see the instructions for Part II for details),

3. The IRS tells the requester that you furnished an incorrect TIN,

4. The IRS tells you that you are subject to backup withholding because you did not report all your interest and dividends on your tax return (for reportable interest and dividends only), or

5. You do not certify to the requester that you are not subject to backup withholding under 4 above (for reportable interest and dividend accounts opened after 1983 only).

Certain payees and payments are exempt from backup withholding.

See Exempt payee code, later, and the separate Instructions for the Requester of Form W-9 for more information.

Also see Special rules for partnerships, earlier.

What is FATCA Reporting?
The Foreign Account Tax Compliance Act (FATCA) requires a participating foreign financial institution to report all United States account holders that are specified United States persons. Certain payees are exempt from FATCA reporting. See Exemption from FATCA reporting code, later, and the Instructions for the Requester of Form W-9 for more information.

Updating Your Information
You must provide updated information to any person to whom you claimed to be an exempt payee if you are no longer an exempt payee and anticipate receiving reportable payments in the future from this person. For example, you may need to provide updated information if you are a C corporation that elects to be an S corporation, or if you no longer are tax exempt. In addition, you must furnish a new Form W-9 if the name or TIN changes for the account; for example, if the granter of a granter trust dies.

Penalties
Failure to furnish TIN. If you fail to furnish your correct TIN to a requester, you are subject to a penalty of $50 for each such failure unless your failure is due to reasonable cause and not to willful neglect.

Civil penalty for false information with respect to withholding. If you make a false statement with no reasonable basis that results in no backup withholding , you are subject to a $500 penalty.

Form W-9 (Rev. 10-2018)
Criminal penalty for falsifying information. Willfully falsifying certifications or affirmations may subject you to criminal penalties including fines and/or imprisonment.

Misuse of TINs. If the requester discloses or uses TINs in violation of federal law, the requester may be subject to civil and criminal penalties.

Specific Instructions
Line 1
You must enter one of the following on this line; do not leave this line blank. The name should match the name on your tax return.

If this Form W-9 is for a joint account (other than an account maintained by a foreign financial institution (FFI)), list first, and then circle, the name of the person or entity whose number you entered in Part I of Form W-9. If you are providing Form W-9 to an FFI to document a joint account, each holder of the account that is a U.S. person must provide a Form W-9.
a. Individual. Generally, enter the name shown on your tax return. If you have changed your last name without informing the Social Security Administration (SSA) of the name change, enter your first name, the last name as shown on your social security card, and your new last name.

Note: ITIN applicant: Enter your individual name as it was entered on your Form W-7 application, line 1 a. This should also be the same as the name you entered on the Form 1040/1040N1040EZ you filed with your application.
b. Sole proprietor or single-member LLC. Enter your individual name as shown on your 1040/1040N1040EZ on line 1. You may enter your business, trade, or "doing business as" (DBA) name on line 2. c. Partnership, LLC that is not a single-member LLC, C
corporation, or S corporation. Enter the entity's name as shown on the entity's tax return on line 1 and any business, trade, or DBA name on line 2.
d. Other entities. Enter your name as shown on required U.S. federal tax documents on line 1. This name should match the name shown on the charter or other legal document creating the entity. You may enter any business, trade, or DBA name on line 2.
e. Disregarded entity. For U.S. federal tax purposes, an entity that is disregarded as an entity separate from its owner is treated as a "disregarded entity." See Regulations section 301 .7701-2(c)(2)(iii). Enter the owner's name on line 1. The name of the entity entered on line 1 should never be a disregarded entity. The name on line 1 should be the name shown on the income tax return on which the income should be reported . For example, if a foreign LLC that is treated as a disregarded entity for U.S. federal tax purposes has a single owner that is a U.S. person, the U.S. owner's name is required to be provided on line 1. If the direct owner of the entity is also a disregarded entity, enter the first owner that is not disregarded for federal tax purposes. Enter the disregarded entity's name on line 2, "Business name/disregarded entity name." If the owner of the disregarded entity is a foreign person, the owner must complete an appropriate Form W-8 instead of a Form W-9.

This is the case even if the foreign person has a U.S. TIN.

Line 2
If you have a business name, trade name, DBA name, or disregarded entity name, you may enter it on line 2.

Line 3
Check the appropriate box on line 3 for the U.S. federal tax classification of the person whose name is entered on line 1. Check only one box on line 3.

IF the entity/person on line 1 is THEN check the box for ... a{n) ...
• Corporation Corporation
• Individual Individual/sole proprietor or single-
• Sole proprietorship, or member LLC
• Single-member limited liability
company (LLC) owned by an
individual and disregarded for U.S.
federal tax purposes.
• LLC treated as a partnership for Limited liability company and enter U.S. federal tax purposes, the appropriate tax classification. • LLC that has filed Form 8832 or (P= Partnership; C= C corporation; 2553 to be taxed as a corporation, or S= S corporation) or
• LLC that is disregarded as an
entity separate from its owner but
the owner is another LLC that is
not disregarded for U.S. federal tax
purposes.
• Partnership Partnership
• Trust/estate Trust/estate
Line 4, Exemptions
If you are exempt from backup withholding and/or FATCA reporting , enter in the appropriate space on line 4 any code(s) that may apply to you.

Exempt payee code.
• Generally, individuals (including sole proprietors) are not exempt from backup withholding.
• Except as provided below, corporations are exempt from backup withholding for certain payments, including interest and dividends. • Corporations are not exempt from backup withholding for payments made in settlement of payment card or third party network transactions. • Corporations are not exempt from backup withholding with respect to attorneys' fees or gross proceeds paid to attorneys, and corporations that provide medical or health care services are not exempt with respect to payments reportable on Form 1099-MISC.

The following codes identify payees that are exempt from backup withholding . Enter the appropriate code in the space in line 4. 1-An organization exempt from tax under section 501 (a), any IRA, or a custodial account under section 403(b)(7) if the account satisfies the requirements of section 401 (f)(2)
2-The United States or any of its agencies or instrumentalities 3-A state, the District of Columbia, a U.S. commonwealth or possession, or any of their political subdivisions or instrumentalities 4-A foreign government or any of its political subdivisions, agencies, or instrumentalities
5-A corporation
6-A dealer in securities or commodities required to register in the United States, the District of Columbia, or a U.S. commonwealth or possession
7-A futures commission merchant registered with the Commodity Futures Trading Commission
8-A real estate investment trust
9-An entity registered at all times during the tax year under the Investment Company Act of 1940
10- A common trust fund operated by a bank under section 584(a) 11-A financial institution
12-A middleman known in the investment community as a nominee or custodian
13-A trust exempt from tax under section 664 or described in section 4947
Form W-9 (Rev. 10-2018)
The following chart shows types of payments that may be exempt from backup withholding. The chart applies to the exempt payees listed above, 1 through 13.

IF the payment is for ...

Interest and dividend payments
Broker transactions
Barter exchange transactions and
patronage dividends
Payments over $600 required to be
reported and direct sales over
$5,0001
Payments made in settlement of
payment card or third party network
transactions
THEN the payment is exempt
for ...

All exempt payees except
for 7
Exempt payees 1 through 4 and 6
through 11 and all C corporations.

S corporations must not enter an
exempt payee code because they
are exempt only for sales of
noncovered securities acquired
prior to 2012.

Exempt payees 1 through 4
Generally, exempt payees
1 through 52
Exempt payees 1 through 4
1 See Form 1099-MISC, Miscellaneous Income, and its instructions. 2 However, the following payments made to a corporation and reportable on Form 1099-MISC are not exempt from backup withholding: medical and health care payments, attorneys' fees, gross proceeds paid to an attorney reportable under section 6045(f), and payments for services paid by a federal executive agency.

Exemption from FATCA reporting code. The following codes identify payees that are exempt from reporting under FATCA. These codes apply to persons submitting this form for accounts maintained outside of the United States by certain foreign financial institutions. Therefore, if you are only submitting this form for an account you hold in the United States, you may leave this field blank. Consult with the person requesting this form if you are uncertain if the financial institution is subject to these requirements. A requester may indicate that a code is not required by providing you with a Form W-9 with "Not Applicable" (or any similar indication) written or printed on the line for a FATCA exemption code.

A-An organization exempt from tax under section 501 (a) or any individual retirement plan as defined in section 7701 (a)(37) B-The United States or any of its agencies or instrumentalities C-A state, the District of Columbia, a U.S. commonwealth or possession, or any of their political subdivisions or instrumentalities D-A corporation the stock of which is regularly traded on one or more established securities markets, as described in Regulations section 1.1472-1 (c)(1 )(i)
E-A corporation that is a member of the same expanded affiliated group as a corporation described in Regulations section 1.1472-1 (c)(1 )(i) F-A dealer in securities, commodities, or derivative financial instruments (including notional principal contracts, futures, forwards, and options) that is registered as such under the laws of the United States or any state
G-A real estate investment trust
H-A regulated investment company as defined in section 851 or an entity registered at all times during the tax year under the Investment Company Act of 1940
I -A common trust fund as defined in section 584(a)
J-A bank as defined in section 581
K-A broker
L-A trust exempt from tax under section 664 or described in section 4947(a)(1)
Page4
M-A tax exempt trust under a section 403(b) plan or section 457(g) plan
Note: You may wish to consult with the financial institution requesting this form to determine whether the FATCA code and/or exempt payee code should be completed.

Line 5
Enter your address (number, street, and apartment or suite number).

This is where the requester of this Form W-9 will mail your information returns. If this address differs from the one the requester already has on file, write NEW at the top. If a new address is provided, there is still a chance the old address will be used until the payor changes your address in their records.

Line 6
Enter your city, state, and ZIP code.

Part I. Taxpayer Identification Number (TIN}
Enter your TIN in the appropriate box. If you are a resident alien and you do not have and are not eligible to get an SSN, your TIN is your IRS individual taxpayer identification number (ITIN). Enter it in the social security number box. If you do not have an ITIN, see How to get a TIN below.

If you are a sole proprietor and you have an EIN, you may enter either your SSN or EIN.

If you are a single-member LLC that is disregarded as an entity separate from its owner, enter the owner's SSN (or EIN, if the owner has one). Do not enter the disregarded entity's EIN. If the LLC is classified as a corporation or partnership, enter the entity's EIN.

Note: See What Name and Number To Give the Requester, later, for further clarification of name and TIN combinations.

How to get a TIN. If you do not have a TIN, apply for one immediately.

To apply for an SSN, get Form SS-5, Application for a Social Security Card, from your local SSA office or get this form online at www.SSA.gov. You may also get this form by calling 1-800-772-1213.

Use Form W-7, Application for IRS Individual Taxpayer Identification Number, to apply for an ITIN, or Form SS-4, Application for Employer Identification Number, to apply for an EIN. You can apply for an EIN online by accessing the IRS website at www.irs.gov/Businesses and clicking on Employer Identification Number (EIN) under Starting a Business. Go to www.irs.gov/Forms to view, download, or print Form W-7 and/or Form SS-4. Or, you can go to www.irs.gov/OrderForms to place an order and have Form W-7 and/or SS-4 mailed to you within 10 business days.

If you are asked to complete Form W-9 but do not have a TIN, apply for a TIN and write "Applied For" in the space for the TIN, sign and date the form, and give it to the requester. For interest and dividend payments, and certain payments made with respect to readily tradable instruments, generally you will have 60 days to get a TIN and give it to the requester before you are subject to backup withholding on payments. The 60-day rule does not apply to other types of payments.

You will be subject to backup withholding on all such payments until you provide your TIN to the requester.

Note: Entering "Applied For" means that you have already applied for a TIN or that you intend to apply for one soon.

Caution: A disregarded U.S. entity that has a foreign owner must use the appropriate Form W-8.

Part II. Certification
To establish to the withholding agent that you are a U.S. person, or resident alien, sign Form W-9. You may be requested to sign by the withholding agent even if item 1, 4, or 5 below indicates otherwise.

For a joint account, only the person whose TIN is shown in Part I should sign (when required). In the case of a disregarded entity, the person identified on line 1 must sign. Exempt payees, see Exempt payee code, earlier.

Signature requirements. Complete the certification as indicated in items 1 through 5 below.

Form W-9 (Rev. 10-2018)

1. Interest, dividend, and barter exchange accounts opened before 1984 and broker accounts considered active during 1983.

You must give your correct TIN, but you do not have to sign the certification.

2. Interest, dividend, broker, and barter exchange accounts opened after 1983 and broker accounts considered ina~tive during 1983. You must sign the certification or backup withholding will apply. If you are subject to backup withholding and you are merely providing your correct TIN to the requester, you must cross out item 2 in the certification before signing the form.

3. Real estate transactions. You must sign the certification. You may cross out item 2 of the certification.

4. Other payments. You must give your correct TIN, but you do not have to sign the certification unless you have been notified that you have previously given an incorrect TIN. "Other payments" include payments made in the course of the requester's trade or business for rents, royalties, goods (other than bills for merchandise), medical and health care services (including payments to corporations), payments to a nonemployee for services, payments made in settlement of payment card and third party network transactions, payments to certain fishing boat crew members and fishermen, and gross proceeds paid to attorneys (including payments to corporations).

5. Mortgage interest paid by you, acquisition or abandonment of secured property, cancellation of debt, qualified tuition program payments (under section 529), ABLE accounts (under section 529A), IRA, Coverdell ESA, Archer MSA or HSA contributions or
distributions, and pension distributions. You must give your correct TIN, but you do not have to sign the certification.

What Name and Number To Give the Requester
For this type of account:

1. Individual

2. Two or more individuals Uoint
account) other than an account
maintained by an FFI

3. Two or more U.S. persons
Uoint account maintained by an FFI)

4. Custodial account of a minor
(Uniform Gift to Minors Act)

5. a. The usual revocable savings trust
(grantor is also trustee)
b. So-called trust account that is not
a legal or valid trust under state law

6. Sole proprietorship or disregarded
entity owned by an individual

7. Grantor trust filing under Optional
Form 1099 Filing Method 1 (see
Regulations section 1.671-4(b}(2}(i)
(A))
For this type of account:

8. Disregarded entity not owned by an
individual

9. A valid trust, estate, or pension trust

10. Corporation or LLC electing
corporate status on Form 8832 or
Form 2553
11 . Association, club, religious,
charitable, educational, or other taxexempt organization

12. Partnership or multi-member LLC

13. A broker or registered nominee
Give name and SSN of:

The individual
The actual owner of the account or, if
combined funds, the first individual on
the account 1
Each holder of the account
The minor2
The grantor-trustee 1
The actual owner 1
The owner3
The grantor'
Give name and EIN of:

The owner
Legal entity 4
The corporation
The organization
The partnership
The broker or nominee
PageS
For this type of account: Give name and EIN of:

14. Account with the Department of The public entity
Agriculture in the name of a public
entity (such as a state or local
government, school district, or
prison) that receives agricultural
program payments

15. Grantor trust filing under the Form The trust
1041 Filing Method or the Optional
Form 1099 Filing Method 2 (see
Regulations section 1.671-4(b}(2)(i)(B))
1 List first and circle the name of the person whose number you furnish.

If only one person on a joint account has an SSN, that person's number must be furnished.
2 Circle the minor's name and furnish the minor's SSN . 3 You must show your individual name and you may also enter your business or DBA name on the "Business name/disregarded entity" name line. You may use either your SSN or EIN (if you have one), but the IRS encourages you to use your SSN.
4 List first and circle the name of the trust, estate, or pension trust. (Do not furnish the TIN of the personal representative or trustee unless the legal entity itself is not designated in the account title.) Also see Special rules for partnerships, earlier.
*Note: The grantor also must provide a Form W-9 to trustee of trust.

Note: If no name is circled when more than one name is listed, the number will be considered to be that of the first name listed.

Secure Your Tax Records From Identity Theft
Identity theft occurs when someone uses your personal information such as your name, SSN, or other identifying information, without your permission, to commit fraud or other crimes. An identity thief may use your SSN to get a job or may file a tax return using your SSN to receive a refund.

To reduce your risk:
• Protect your SSN,
• Ensure your employer is protecting your SSN, and
• Be careful when choosing a tax preparer.

If your tax records are affected by identity theft and you receive a notice from the IRS, respond right away to the name and phone number printed on the IRS notice or letter.

If your tax records are not currently affected by identity theft but you think you are at risk due to a lost or stolen purse or wallet, questionable credit card activity or credit report, contact the IRS Identity Theft Hotline at 1-800-908-4490 or submit Form 14039.

For more information, see Pub. 5027, Identity Theft Information for Taxpayers.

Victims of identity theft who are experiencing economic harm or a systemic problem, or are seeking help in resolving tax problems that have not been resolved through normal channels, may be eligible for Taxpayer Advocate Service (TAS) assistance. You can reach TAS by calling the TAS toll-free case intake line at 1-877-777-4 778 or TTY /TDD 1-800-829-4059.

Protect yourself from suspicious emails or phishing schemes.

Phishing is the creation and use of email and websites designed to mimic legitimate business emails and websites. The most common act is sending an email to a user falsely claiming to be an established legitimate enterprise in an attempt to scam the user into surrendering private information that will be used for identity theft.

Form W-9 (Rev. 10-2018)
The IRS does not initiate contacts with taxpayers via emails. Also, the IRS does not request personal detailed information through email or ask taxpayers for the PIN numbers, passwords, or similar secret access information for their credit card, bank, or other financial accounts.

If you receive an unsolicited email claiming to be from the IRS, . forward this message to [email protected]. You may also report misuse of the IRS name, logo, or other IRS property to the Treasury Inspector General for Tax Administration (TIGTA) at 1-800-366-4484. You can forward suspicious emails to the Federal Trade Commission at [email protected] or report them at www.ftc.gov/complaint. You can contact the FTC at www.ftc.gov/idtheft or 877-IDTHEFT (877-438-4338).

If you have been the victim of identity theft, see www.ldentityTheft.gov and Pub. 5027.

Visit www.irs.gov/ldentityTheft to learn more about identity theft and how to reduce your risk.

Page6
Privacy Act Notice
Section 6109 of the Internal Revenue Code requires you to provide your correct TIN to persons (including federal agencies) who are required to file information returns with the IRS to report interest, dividends, or certain other income paid to you; mortgage interest you paid; the acquisition or abandonment of secured property; the cancellation of debt; or contributions you made to an IRA, Archer MSA, or HSA. The person collecting this form uses the information on the form to file information returns with the IRS, reporting the above information.

Routine uses of this information include giving it to the Department of Justice for civil and criminal litigation and to cities, states, the District of Columbia, and U.S. commonwealths and possessions for use in administering their laws. The information also may be disclosed to other countries under a treaty, to federal and state agencies to enforce civil and criminal laws, or to federal law enforcement and intelligence agencies to combat terrorism. You must provide your TIN whether or not you are required to file a tax return. Under section 3406, payers must generally withhold a percentage of taxable interest, dividend, and certain other payments to a payee who does not give a TIN to the payer.

Certain penalties may also apply for providing false or fraudulent information.

EXHIBIT A
TITLE Ill PROGRAM EXHIBIT
Title Ill C1 - Elderly Nutrition Program Site Management I. Definitions Specific to Title Ill Programs:

A. Program Requirements is defined as Title Ill program requirements found in the Older Americans Act (OAA) [42 USC §3001-3058]; the Code of Federal Regulations (CFR) [45 CFR §1321]; the California Code of Regulations (CCR) [22 CCR §7000 et seq.]; California Department of Aging Program Memoranda; and California Retail Food Code (CRFC). 8 . Title Ill C1 Congregate Nutrition Services is defined as nutrition services for older individuals in a congregate setting. Services include meals, nutrition and health promotion education, health promotion programs, nutrition risk screening, and opportunities for socialization.

Each meal shall provide one-third (1/3) of the Dietary Reference Intakes (ORI), and comply with the most current Dietary Guidelines for Americans.

To be an eligible Title Ill C1 congregate nutrition site, the site must meet all of the following criteria [22 CCR §7638.7(a)]:

1. Be open to the public [45 CFR §1321.53(b )(3)].

2. Not means test [OAA §315(b)(3)].

3. Provide participants the opportunity to make voluntary contributions and not deny service for not contributing to the cost of the service [OAA §315(b)(4), 22 CCR §7638.9].

4. Not receive funds from another source for the cost of the same meal, equipment, or services [2 CFR §200.403(f), 45 CFR §75.403(f)].

C. Title Ill C2 Home-Delivered Nutrition Services is defined as nutrition services provided to frail, homebound, or isolated older individuals including meals, nutrition and health promotion education, and nutrition risk screening. Each meal shall provide one-third ( 1 /3) of the Dietary Reference Intakes (ORI), and comply with the most current Dietary Guidelines for Americans. [22 CCR §7135, 22 CCR §7638.7(c)].

Elderly Nutrition Program
Site Management
Exhibit A - Page 1 FY 23-24
D. Eligible Service Population is defined as individuals 60 years of age or older, with emphasis on those in economic and social need with particular attention to low income minority individuals, individuals with limited English proficiency, and older individuals residing in rural areas. [OAA §305(a)(2)(E); 22 CCR §§7125, 7127, 7130, 7135].

E. Site Management is defined as 1) oversight and responsibility for the dayto-day operations of an Elderly Nutrition Program nutrition site with respect to meals; 2) oversight of and responsibility for Elderly Nutrition Program staff and volunteers, including provision of required program training; 3) collection of required Elderly Nutrition Program data from program participants; 4) keeping records and preparing reports concerning meals ordered and served, nutrition volunteer hours, and donations; and 5) ensuring the Elderly Nutrition Program nutrition site meets all federal, state, and local regulations, including applicable licensing laws and ordinances related to food service operations and sanitation.

F. CRFC means the California Retail Food Code, which is a uniform statewide health and sanitation standard for food facilities, found in Section 113700 et seq., California Health and Safety Code.

G. Urban, for purposes of this Agreement, is defined as: 1) urbanized areas (a central place and its adjacent densely settled territories with a combined minimum population of 50,000; and 2) and incorporated place or a census designated place with 20,000 or more inhabitants. A rural area is any area that is not defined as urban.

H. Eligible Participant is defined as:

1. Congregate Meals: Individuals eligible to receive a meal at a congregate nutrition site are:
a. Any older individual (sixty (60) years of age or older). b. The spouse of any older individual.
c. A person with a disability, under age sixty (60) who resides in housing facilities occupied primarily by older individuals at which congregate nutrition services are provided.
d. A disabled individual who resides at home with and
accompanies an older individual who participates in the program.
[22 CCR §7638.7(a)(1 )-(4)]
Elderly Nutrition Program
Site Management
Exhibit A - Page 2 FY 23-24

2. Volunteer Meals

3. a. The Contractor may offer a meal to a volunteer under age sixty (60), if doing so will not deprive an individual age sixty (60) or older of a meal. [22 CCR §7636.9(b )(3);
CCR §7638. 7(b ); and OAA §339(H)]
b. The Contractor shall develop and implement a written policy for providing and accounting for volunteer meals.
[22 CCR §7638. 7(b )(2)]
Home-Delivered Meals: Individuals eligible to receive a homedelivered meal are:
a. Any individual 60 years of age or older who is frail, homebound, or isolated by reason of illness, disability, or isolation. [22 CCR §7638.7(c)(1 )] These individuals shall be given priority in the delivery of services. [45 CFR
§1321.69(a)]
i. Frail means that an older individual is determined to be functionally impaired because the individual either:
1) Is unable to perform at least two activities of daily living, including bathing, toileting, dressing,
feeding, breathing, transferring, and mobility and
associated tasks, without substantial human
assistance, including verbal reminding, physical
cueing, or supervision; [22 CCR §7119(a)] or
2) Due to a cognitive or other mental impairment,
requires substantial supervision because the older
individual behaves in a manner that poses a
serious health or safety hazard to the individual or
to others. [22 CCR §7119(b )]
b. A spouse of an eligible individual as described in item H.3.a above, regardless of age or condition, if an assessment concludes that it is in the best interest of the homebound older individual. [22 CCR §7638.7(c)(2)]
c. An individual with a disability who resides at home with older individuals, if an assessment concludes that it is in the best interest of the homebound older individual who participates in the program. [22 CCR §7638.7(c)(3)]
Elderly Nutrition Program
Site Management
Exhibit A - Page 3 FY 23-24
I. Current Meal Rate is defined as the current vendor meal rate plus an additional amount established by the Fresno-Madera Area Agency on Aging (Agency on Aging) to recover costs associated with this process.

J. Eligible Meal is defined as meals served to an eligible participant which provide one-third (1/3) of the Dietary Reference Intakes (ORI), and complies with the most current Dietary Guidelines for Americans.

K. Individual with a -Disability is defined as an individual with a disability, as defined in Section 3 of the Americans with Disabilities Act of 1990 (42 USC §12102), who is not less than age 18 and not more than age 59. [OAA §372(a)(2)]
L. Volunteer means an individual who provides services without pay, but may receive reimbursement for expenses, and who has been provided with orientation and Agency on Aging mandated training in compliance with Title 22, CCR §7635.5.

II. Scope of Work
The service provider is charged with providing site management services to the "eligible service population" within the service provider's area of influence as specified in Exhibit E, Item 2 of this Agreement.

A. Assurances

1. The service provider will comply with all the Program Requirements and those required under the California Retail Food Code (CRFC).

2. Meal Count Allocation
a. The service provider will be charged at the current
established meal rate for all meals ordered in excess of the number of eligible meals served to the Eligible Participants within the Title 111 C program. Participant eligibility is as defined in Title 22, CCR, Article 5, §7638. 7.
b. The Agency on Aging reserves the right to allocate meal quantities for the Elderly Nutrition Program. The service provider may be held financially responsible, at the Current Meal Rate, for all meals ordered which exceed the site's assigned allocation. The Agency on Aging has the option to increase or decrease the meal target allocations to individual sites in the event of changes in available funding, or
changes in average service levels at individual meal sites.

Elderly Nutrition Program
Site Management
Exhibit A - Page 4 FY 23-24
c. Only those meals that are served to an eligible participant which provide one-third (1/3) of the Dietary Reference
Intakes (ORI), and comply with the most current Dietary Guidelines for Americans, are allowable and counted as
meals served.

3. Site Management Responsibilities
In compliance with Title 22, CCR, Article 5, and the Agency on Aging Nutrition Policies and Procedure Manual provided to the service provider's site coordinator, the service provider will:
a. Assure accurate and timely completion of Client Intake forms, client rosters, daily meal sign-in sheets, Client Deactivation requests, and Nutrition Volunteer Summary reports for the Congregate and Home-Delivered Meals programs;
b. Verify and order meal counts for Congregate (C1) and Home-Delivered (C2) meals no later than 12:00 noon the
business day prior to the service day;
c. Monitor daily meal service numbers to maintain total monthly meals ordered near or at allocation levels (however, this is not to be construed that the service provider is precluded from serving above allocation levels assigned by the Agency on Aging by using donations or other sources of revenue to supplement the number of meals;
d. Comply with all Title Ill C Program and CRFC requirements for client eligibility, and meal service safety and sanitation practices;
e. Maintain separate and verifiable records of all program income and expenses for Congregate (C1) and HomeDelivered (C2) meals (all donations received from C1 clients must be expended on C1 costs, and all donations received from C2 clients must be expended on C2 costs);
f. Assess new and continuing home-delivered meal clients for program eligibility. Reassessments of home-delivered meal clients are to be completed quarterly, alternating two inhome visits per year with two telephone reassessments; g. Assess new and continuing Congregate Meals clients for program eligibility. Congregate Meals client reassessments are to be conducted at least once during each fiscal year.

Elderly Nutrition Program
Site Management
Exhibit A - Page 5 FY 23-24
h. Ensure client records are available only to authorized service staff assisting the individual, and keep client records in a secure, locked file cabinet to protect client confidentiality. i. Recruit volunteers as needed to provide in-center services for the Congregate (C1) and Home-Delivered (C2) Meals
programs, and provide orientation, training, and supervision.

A minimum of four hours of training shall be provided
annually for all volunteer food service staff, to include, at a minimum:
i) Food safety, prevention of foodborne illness, and
Hazard Analysis and Critical Control Points (HACCP)
principles.
ii) Accident prevention, instruction on fire safety, first aid, choking, earthquake preparedness, and other
emergency procedures.
j. Identify and make known available services to eligible individuals through outreach efforts in their community; k. Attend Agency on Aging Site Management in-service training meetings as required;
I. Comply with all Agency on Aging monthly memos and other Agency on Aging correspondence;
m. Procure and maintain food service and cleaning supplies inventories;
n. Post menus in a location easily seen by participants at each congre.gate meal site; ensure menus are legible and easy to read in the language of the majority of the participants; and ensure menus are available in large print;
o. Not preclude the service of a congregate meal to a
participant who has failed to make a reservation, when food is available;
p. Have a paid staff member, or volunteer, designated to be responsible for the day-to-day activities at each congregate meal site, and physically be on-site during the time that Elderly Nutrition Program activities are taking place;
q. Have restrooms, lighting, and ventilation which meet the requirements of the CRFC;
Elderly Nutrition Program
Site Management
Exhibit A - Page 6 FY 23-24
r. Include procedures for obtaining the views of Congregate Meals Program participants about the services received; s. Have equipment at congregate meal sites, including tables and chairs, that are sturdy and appropriate for older
individuals. Tables shall be arranged to assure ease of access and encourage socialization;
t. Provide a welcoming, pleasant dining environment for congregate meals that affords older adults an opportunity for socialization with their peers and enhancement of a healthy and enriching lifestyle; and
u. Observe any physical or emotional changes in participants' conditions and report any cases of known or suspected elder abuse to local law enforcement.

B. Additional Assurances

1. Facilities shall be properly maintained by the service provider with regards to repairs and maintenance, cleanliness, accessibility, etc.

2. The service provider must submit the reports specific to this program as listed in Appendix E of this Agreement.

3. All reports required by the Agency on Aging must be submitted by the due dates listed in Appendix E of this Agreement.

4. The service provider shall have a plan to ensure accuracy of data from all levels. This plan shall include a method for the service provider to verify the accuracy of their data prior to submission to the Fresno-Madera Area Agency on Aging.

5. The service provider shall name Fresno-Madera Area Agency on Aging (FMAAA) in any promotional events and/or brochures when promoting the congregate senior nutrition program.

Elderly Nutrition Program
Site Management
a. Example 1: "This program is partially funded by the
Fresno-Madera Area, Agency on Aging"
b. Example 2: Thank you to the Fresno-Madera Area
Agency on Aging for the partial funding of our
congregate senior nutrition program.

Exhibit A - Page 7 FY 23-24
IV. Approved Holidays for Nutrition Sites
There are a total of nine recognized holidays (ten days) in which food service will not be provided by central kitchens to congregate meal sites and sites are assumed to be closed:

Independence Day
Labor Day
Veterans Day
Thanksgiving Holiday
Christmas Holiday
New Years Holiday
Martin Luther King Jr. Day
Presidents Day
Memorial Day
July 4
First Monday in September
November 11
Fourth Thursday in November
December 25
January 1
Third Monday in January
Third Monday in February
Final Monday in May
Elderly Nutrition Program
Site Management
Exhibit A - Page 8 FY 23-24
Exhibit B
BUDGET

INSTRUCTIONS
Please review all instructions before preparing the budget.

The budget forms provided with this contract consist of four pages:

These pages are a hard copy of an Excel workbook that the Agency on Aging e-mails to each contracting organization. The workbook contains four separate worksheets, one for each page of the budget.

The following rules apply to all budget pages.
• Please prepare ONE (OR TWO) budgets for the entire funding period. o One budget should be prepared for funds allocated for the 12-Month Funding Cycle.
o A second budget should be prepared for funds allocated as One-Time Start-Up Costs to be used within 60 days from receipt offully executed contract. More information about One-Time Start-Up Costs is included on Page 3 of this document.

Start-up costs are awarded on Page-1 of the contract agreement. Not all sites will be granted a startt-up amount for FY 23-24. Please be sure to reference page 1 of grant award.
• (Please note that the maximum amount of grant funding that can be disbursed will be limited to the amounts and periods shown on page 1 of the contract.) • Please use the Excel workbook and prepare the budget worksheets in sequence so that formulas (cells in shaded areas) calculate across worksheets. • If your organization does not have access to Excel, please type all entries. Handwritten budgets are not acceptable.
• If using Excel, please do not make any entries in shaded areas of the budget forms, as they contain formulas.
• Please do not change pre-printed line-item descriptions. • The following heading must appear on all budget pages:
o Contracting Agency: The legal name of the contracting agency. o Contract No.: Enter the cor:itract number shown on page 1 of this contract.

Exhibit B Instructions
American Rescue Plan (ARP)

o Program: Funding Source (i.e., Title Ill C1) and Contracted Program (i.e., Nutrition Site Management) shown on page 1 of this contract.
o Revision No.: If providing a revision to a previously approved budget, please enter the revision number.

Definitions:

In-Kind consists of services and/or supplies provided free of charge to your organization from an outside source.

Matching Funds (cost-sharing) means the value of third-party in-kind contributions and that portion of the costs of a grant-supported project or program not borne by the federal government. 1 Neither costs nor the values of third-party in-kind contributions may count towards satisfying a costsharing or matching requirement of a U.S. Department of Health and Human Services grant if they have been or will be counted towards satisfying a cost-sharing or matching requirement of another federal grant, a federal procurement contract, or any other award of federal funds. 2 In other words, matching funds are your share of the program costs plus any in-kind program costs that are not otherwise dedicated to another federal funding source.

Program income cannot be used to meet matching requirements. Program income can only be used to fund the expenses for the respective program for which the program income was received and must be spent before grant funds.

Minimum matching contribution for ARP grants awarded by the Fresno-Madera Area Agency on Aging is 100%.

Any funds used for the contracted program that meet the definition of "matching funds" should be entered in budget fields that require entry of matching funds.

Non-Matching funds are other federal awards and/or cash or in-kind costs used to match other federal awards.

Deferred Program Income is unspent program income from the prior year contract that have been approved by the FMAAA to be carried forward to the current year contract. A letter must be on file with the FMAAA detailing the program income and requesting approval to carry them forward to the new contract.

Indirect costs are those: a) incurred for a common or joint purpose benefiting more than one cost objective; and b) not readily assignable to the cost objectives specifically benefited, without effort disproportionate to the results achieved. To facilitate equitable distribution of indirect expenses to the cost objectives served, it may be necessary to establish a number of pools of indirect costs within a governmental unit department or in other agencies providing services to a governmental unit department. Indirect cost pools should be distributed to benefited cost objectives on bases that will produce an equitable result in consideration of relative benefits derived.

If your organization has a federally approved Cost Allocation Plan, attach a copy of the plan to the budget. If your organization is charging the contracted program indirect costs based on an internal cost allocation plan (a plan other than a federally approved Cost Allocation Plan), provide a full disclosure of the method used that includes a listing of the types of services/supplies included in the cost allocation plan. This plan must have the prior approval from the FMAAA before being used. 1 Federal Grants Management Handbook Grants Management Advisory Service, February, 1992, Subpart G Ss 7 4.51. 2 Federal Grants Management Handbook Grants Management Advisory Service, February, 1992, Subpart G Ss 74.53.

Exhibit B Instructions ·
American Rescue Plan (ARP)

One-Time Start-Up Costs:

The budget for start-up costs must be accompanied with a written plan explaining how these funds are to be utilized along with description of the materials or supplies needed for preparing the site.

Examples of reimbursable costs to be included only as "Start-Up Costs" and needed for reopening the site are listed below. This list is not exhaustive. Please contact FMAAA staff with any questions about the costs associated with your particular start-up plan before submitting your budget.
• Special one-time pest control fumigation services.
• Special one-time janitorial services.
• Cleaning supplies needed for preparing the site for reopening. • Payroll costs for provider staff for cleaning and preparing for reopening the site. • Replacement of small kitchen utensils, storage containers. • Maintenance and repairs to equipment essential for and dedicated solely to the congregate meal program.

The fiscal reports for the expenditure of these funds must be accompanied with the supporting invoices.

The reimbursement of provider staff compensation must be supported with time sheets reflecting the hours spent preparing the site along with a brief description of the tasks performed.

The invoices for the services of outside vendors must identify what services were performed, the location of the service, what equipment was repaired (if applicable) and any other information necessary to readily identify how these services are connected with the preparation for reopening the site.

Exhibit B Instructions
American Rescue Plan (ARP)
Page _3 of 10 Revised June 2023
Personnel Budget Detail (Budget Page 1 of 4)
Column Column Instructions Label Title
A Position List all paid positions for the contracted program. These positions Title must agree with those listed under Staffing on page 4 of Exhibit E, Program Narrative. Use additional copies of page 1 if more than 10 positions. If there are multiple positions with the same title, list them separately and enter a distinguishing description, such as Driver-Route 1; Driver-Route 2, etc. Do not enter names of any of the individuals filling the positions.

B FTE % (40 Full Time Equivalency (FTE) is a percentage of time each position Hrs=100%) works per week for your organization in total, based on a 40-hour work week (full time); if the individual works 40 hours per week, the FTE % is 100%. If a position works 25 hours per week, the FTE is

62.5% (25 hours divided by 40 hours).

C Full Annual Full Annual Salary is the total salary your organization plans to pay Salary this position for all work performed during the contract period. The Total Payroll Taxes (FICA, SUI, FUTA) and Total Benefits (including Workers' Compensation Insurance) should only be listed at the bottom of Columns E through Column I (see page 5 of Instructions, Total Payroll Taxes and Total Benefits).

D % of Time This is the percentage of time this position will work on the on Program contracted program. For example, if a full-time position spends 10 hours per week on the contracted program, the percentage of time on program would be 25% (10 hours divided by 40 hours). If a position works 25 hours per week, and 10 hours of this week is spent on the contracted program, the percentage of time on program would be 40% (10 hours divided by 25 hours).

Note: Current 2 CFR 225 guidelines state that an organization receiving federal funds may budget by estimated percentage; however, the organization must keep adequate records indicating the actual time worked and reconcile cost allocations for personnel to actual time worked periodically during the grant period. This can be achieved by funding positions across differing cost objectives and keeping time logs. Time logs must be certified by the employee and at least one supervisor, and must be available during a fiscal monitoring.

Exhibit B Instructions
American Rescue Plan (f\RP)

Personnel Budget Detail (Budget Page 1 of 4) - Continued Column Column I nstru cti ons Label Title
E FMAAA For each position listed, enter the amount of the grant for the Grant contracted program that will be allocated for each position.

F DO NOT DO NOT USE - FOR FUTURE USE
USE
G Program Enter any Program Income that will be applied to listed positions.

Income
H Matching Enter any matching funds that will be applied to listed positions.

Funds
I Non- Enter any non-matching funds that will be applied for listed Matching positions.

Funds
J Total Total of Columns E through I for each position listed; the result Personnel should equal Column C (Full Annual Salary) multiplied by Costs Column D (% of Time on Program).

Exhibit B Instructions
,fl,merican Rescue Plan (ARP)

Personnel Budget Detail (Budget Page 1 of 4) - Continued Row Label Instructions
Total Salaries Total of each column, Columns E through I. The total of all entries on this row is calculated for Column J.

Total Payroll Enter the total payroll taxes that are a cost of the contractor (FICA, Taxes SUI, FUTA) for all positions listed, distributed among Columns E through I. The total of all entries on this row is calculated for Column J.

Total Benefits Enter the total benefits costs that are a cost of the contractor, including retirement and Workers' Compensation insurance, for all positions listed, distributed among Columns E through I. The total of all entries on this row is calculated for Column J.

Total Personnel The amounts of the rows Total Salaries, Total Payroll Taxes, and Costs Total Benefits are combined for this row. The total of all entries in the Total Personnel Costs row is calculated for Column J.

In-Kind Personnel Costs
Description of Work Performed Enter type(s) of work to be conducted by volunteers Number of Volunteers
Hours per Volunteer
Total Annual Hours
Rate per Hour
Total In-Kind
Exhibit B Instructions
American Rescue Plan (ARP)
in support of the contracted program, i.e., "Assist with serving meals."
Enter the number of volunteers that will conduct the
type of work listed.

Number of hours each volunteer performing the work
described in the Description of Work Performed is
expected to work during the contract period.

The number of volunteers multiplied by the hours per
volunteer.

Indicate the rate per hour the volunteer would have
been paid if this had been a paid position. The rate
should be reasonable, determined by the prevailing
rate per hour for the position in the service area.

The Total Annual Hours multiplied by the Rate per
Hour. The grand total of this column is carried forward to Page 2 of the budget (Line 1, Column G).

Program Budget By Income Source (Budget Page 2 of 4)
General Instructions:

For Categories 1 through 7, enter the costs that are directly incurred by the contracted program.

Allocate the cost for each line item in Categories 1 through 7 to the appropriate column that indicates the revenue source that is expected to fund the cost.

Costs placed in Column G, In-Kind Match, consists of services and/or supplies provided free of charge to your organization from an outside source (see instructions, page 2, In-Kind).

Row Row Title Instructions Label

1.a - 1.c Salaries & Benefits Entries carry over from page 1 (Total Salaries, Total Payroll Taxes, and Total Benefits for each revenue
source and Total In-Kind).

2.a Staff Travel Estimate the total number of miles to be reimbursed to personnel for the contracted program. Multiply this by
your organization's approved reimbursement rate per
mile. Include any other costs for lodging, parking,
meals, etc.

2.b Volunteer Travel Estimate the total number of miles that will be reimbursed to volunteers for the contracted program.

Multiply this by your organization's approved
reimbursement rate per mile. Include any other costs
for lodging, parking, meals, etc.

2.c Training Calculate the cost for any training seminars, conference fees, and staff development costs
expected to be incurred for the contracted program
during the contract period.
3 Equipment Purchase Enter the approximate cost of any equipment, including any networkable equipment, needed for the contracted
program during the contract period. Any single or
individual item with a cost in excess of $500, including sales tax, delivery, and installation or any computing
devices regardless of cost, will need to be listed on
Budget Pg 4 - Schedule of Program/Site Supplies and
Equipment Purchases. Any equipment purchase
request for the contracted program must be approved
by FMAAA and, if applicable, the State of California. In accordance with federal purchasing rules, FMAAA
recommends that contractors obtain three quotes for
each piece of equipment purchased that is expected to
cost in excess of $500.

Exhibit B Instructions Page 7 of 10 Revised June 2023
American Rescue Plan (ARP)
Program Budget By Income Source (Budget Page 2 of 4) - Continued Row Row Title Label
4 Consultants
5 Meals
6 Program/Site
Supplies

7.a-7.m Other Costs

7.n-7.o Other Costs
8 Indirect Costs
--- Total Costs
Exhibit B Instructions
American Rescue Plan (ARP)
Instructions
Enter the cost of professional and consultant services
to be rendered by persons or organizations that are
members of a particular profession or possess a
special skill, i.e., legal, audit, etc.

This line item applies only to Title 111 C nutrition
providers. This cost is only for meals purchased in
addition to those provided by the FMAAA that are to be
paid for by your organization
This cost category includes small cost items necessary
to operate the program, and does not include office
supplies. Examples for nutrition providers: Small
kitchen utensils, napkins; condiments for nutrition
providers. Example for medication management
providers: Pill boxes.

Any single or individual item with a cost in excess of
$100 will need to be listed on Budget Pg 4 - Schedule
of Program/Site Supplies and Equipment Purchases.

These line items include any other "direct" costs
attributable to the program.

Check with the FMAAA before making entries. These
line items are typically used for costs not listed in lines

7.a.-7.m, such as Expendable Equipment. If lines 7.n7.o are used, enter a description of the costs in the Category column.

Enter any indirect costs, and attach a narrative ( see
page 2 of Instructions, Indirect Costs.)
The sum of Total Direct Costs and Total Costs.

Schedule of Funding Sources (Budget Page 3 of 4)
Row Row Title Instructions Label
1 FMAAA Grant The total amount of the FMAAA grant award for the contracted program from page 1 of the
contract. This should also equal the Total
Costs for Column A from page 2 of the
budget form.
2 DO NOT USE DO NOT USE - FOR FUTURE USE ONLY
3 Program Income: Enter Program Income that are expected to Current Year Program Income be received during the current year. 3 Program Income: Deferred Enter any Program Income that the FMAAA Program Income has approved for deferral ( see page 2 of instructions, Deferred Program Income).

4.a - 4.d Matching Funds - Cash and See page 2 of instructions, Matching Funds In-Kind (List Source) and In-Kind. List all sources separately, i.e., City/County General Funds, United Way, etc.,
in appropriate column (Cash or In-Kind). If the
funding is from a source of mixed funds (e.g.
combination of both Federal and State funds),
please verify that no Federal funds are being
used. Any amounts shown in column C (InKind) that are not for volunteer services must have a full description of the formula used to
calculate the amount.

5.a - 5.d Non-Matching Funds [Federal List all Non-Matching fund sources separately Funds/Other Program Match] (see page 2 of instructions, Non-Matching - (List Source) Funds).
6 Total Costs Totals for Column B, Cash, and Column C,
In-Kind.
-- Total from Exhibit B, Page 2, Total of Column B, Cash, must agree with the Columns F and G Total of Column F on page 2 of the budget.

Total of Column C, In-Kind, must agree with
the Total of Column G on Page 2 of the
budget.

Exhibit B Instructions
Ameiican Rescue Plan (ARP)

Schedule of Program Supplies and Equipment Purchases (Budget Page 4 of 4) Row Row Title Instructions Label
1 Purchases for Program/Site List any single or individual item that intends Supplies exceeding $100 per to be purchased with a cost in excess of $100 Individual or Single item. including any appropriate sales tax, shipping and installation costs, etc. Total amount
should not exceed the budgeted amount(s)
on Budget Pg 2 - Line 6 Program/Site
Supplies.
2 Purchases for Equipment List any single or individual item that intends Purchase exceeding $500 per to be purchased with a cost in excess of $500 Individual or Single item. including any appropriate sales tax, shipping and installation costs, etc. as well as any
computing devices regardless of cost. Total
amount must equal the budgeted amount(s)
on Budget Pg 2 - Line 3 Equipment
Purchase. Any equipment purchase request
for the contracted program must be approved
by FMAAA and, if applicable, the State of
California.

Exhibit B Instructions
American Rescue Plan (ARP)

(Revised June 2023)

FRESNO - MADERA AGENCY ON AGING
PERSONNEL BUDGET DETAIL: FY 2023-2024
CONTRACTING AGENCY: -------------------------- PROGRAM:

A.

POSITION TITLE
B.

FTE%
( 40 Hrs=
100%)
C.

FULL
ANNUAL
SALARY
D.
%OF

TIME ON

PROGRAM
IIE. FMAAA
GRANT
~~G. DO NOT USE PROGRAM

FOR FUTURE INCOME

USE ONLY

1. Senior Citizen Coordinator I Salary I 100.0%
Community Services

2. Director Salary I 100.0%
56,979
147,878

38.00%

3.00%
11 ,570
~//////)
..
4,436 ~ 3. Accounting Manager Salary 100.0% 130,704 1.00% 1,307 ~ 4. Facilities Supervisor Salary 100.0% 67,417 4.50% 3,034 ~ 5. Recreation Supervisor I Salary I 100.0% 72,570 4.00% 2,903 ~ 6. Salary ~

7. Salary ~ 8. Salary ~ 9. Salary ~ 10. Salary ~ Total Salaries Page 2 Line 1 a -----> 23,250 ~ Total Payroll Taxes Pag_e 2 Line 1 b -----> ~ Total Benefits Page 2 Line 1 c -----> r. 4,500 TOTAL PERSONNEL COSTS Page 2 Line 1 -----> 23,250 ~ 4,500 NOTE: If there is more than one employee per position, list each separately. Use additional pages as necessary.

IN-KIND PERSONNEL COSTS NUMBER OF AVE.ANNUAL

DESCRIPTION OF WORK PERFORMED VOLUNTEERS

HOURS PER

VOLUNTEER
H.

CONTRACT NO:

REVISION NO:

MATCHING
FUNDS
10,082
10,082
2,703
5,279
18,064
TOTAL

ANNUAL HRS
------
------
I.

NONMATCHING
FUNDS
RATE

PER HOUR
J.

TOTAL

PERSONNEL
COSTS
21,652
4,436
1,307
3,034
2,903 _
33,332
2,703
9,779
45,814
TOTAL

IN-KIND
(Revised June 2023)
CONTRACTING AGENCY:

CATEGORY

1. SALARIES & BENEFITS
a. Salaries
b. Payroll Taxes
PROGRAM:
c. Employee Benefits & Work. Comp.

1. PERSONNEL COSTS

2. TRAVEL AND TRAINING
a. Staff Travel
b. Volunteer Travel
c. Training

2. TRAVEL AND TRAINING

3. EQUIPMENT PURCHASE ( * )

FRESNO - MADERA AREA AGENCY ON AGING
PROGRAM BUDGET BY INCOME SOURCE: FY 2022-2023
-----------------------
-----------------------
A.

FMAAA
GRANT
~c. ID. IE. DO NOT USE I PROGRAM MATCHING NONFOR FUTURE INCOME FUNDS MATCHING ~

USE ONLY FUNDS
23,250 ~
1///~&
10,082
~
2,703
4,500 I 5,279
23,250~~ 4,5001 18,064
W"~
~

4. CONSULTANTS I ~
~
~
~

DO NOT USE - FOR FUTURE USE ONLY

6. PROGRAM/SITE SUPPLIES ( **)
7 OTHER COSTS:
a. Liability Insurance
b. Telephone
c. Office Supplies
d. Postage
e. Building Rent
f. Building Maintenance
g. Equipment Maintenance
h. Vehicle Maintenance
i. Utilities
j. Printing
k. Memberships/Licenses
I. Subscriptions/Publications
m. Advertising
n.
o.

7. OTHER COSTS:

TOTAL DIRECT COSTS

8. INDIRECT COSTS (Attach narrative)

TOTAL COSTS
~~
~
~//
~
~
~
~
~

W/////////&,
V/~
~
~
I"~~/.
~~
V/////////~
~
23,250~~ 4,500 18,064
1////////~
23,250~~ 4,500 18,064
F.

CONTRACT NO:

REVISION NO:

TOTAL
CASH
33,332
2,703
9,779
45,814
45,814
45,814
-------
G.

IN-KIND
MATCH
(Revised June 2023)
CONTRACTING AGENCY:

PROGRAM:

1. FMAAA Grant

3. Program _l!)_':_~me:

FRESNO - MADERA AREA AGENCY ON AGING
SCHEDULE OF FUNDING SOURCES: FY 2022-2023
--------------------
Current Year Program Income
Deferred Program Income
:'_._Matching Funds - Cash & In-Kind (List Source):
a. City of Reedley
b.
c.
d.

5. Non-Matching Funds [Federal Funds/Other Program Match] - Cash & In-Kind (List Source):
a.
b.
c.

6. TOTAL FUNDING
(These totals must agree with the totals shown at the bottom of Page 2 column F and G) Total from Page 2, Colu_!llns_ F and G
Variance (must be zero)
CONTRACT NO: -------- RJW ISION NO:

PROGRAM
B. CASH C. IN-KIND
23,250
4,500
18,064
45,814
45,814
0 0
(Revised June 2023) FRESNO - MADERA AREA AGENCY ON AGING SCHEDULE OF PROGRAM/SITE SUPPIES AND EQUIPMENT PURCHASES: FY 2022-2023 CONTRACTING AGENCY: CONTRACT NO: ------------------------- ------ PROGRAM: REVISION NO: ------------------------- Estimated Estimated ITEM Estimated Estimated
amount paid by QUANTITY Estimated
per unit How is the item to be used for the amount paid by amount paid by Item Type / Descripton Month of PROGRAM (Must List purchase program the grant is funding? FMAAA/ MATCH Purchase INCOME number) cost ( *** ) GRANT funding fundin!! funding I PURCHASES FOR "PROGRAM/ SITE SUPPLIES" EXCEEDING $100 PER INDIVIDUAL OR SINGLE ITEM:
a
b
C
d
e
f
g
h
i
i
k
I
m
n
0 p
q
TOTAL PURCHASES FOR "PROGRAM I SITE SUPPLIES" EXCEEDING $100 PER INDIVIDUAL OR SINGLE ITEM:
2 PURCHASES FOR "EOUIPMENT PURCHASE" EXCEEDING $500 PER INDIVIDUAL OR SINGLE ITEM:
a
b
C
d
e
TOTAL PURCHASES FOR "EQUIPMENT PURCHASE" EXCEEDING $500 PER INDIVIDUAL OR SINGLE ITEM:
*** Costs to include estimated purchase of the individual / single item to be purchased, any taxes, any shipping and install ation costs.

EXHIBIT C

ANNUAL SUMMARY OF ACTIVITIES
PROGRAM : Elderly Nutrition Program Site Management
SERVICE PROVIDER: City of Reedley - ------ - ------------- CONTRACT NUMBER: 2 3-0171ARP
--------------------- SITE: Reedley Senior Center
Date of FMAAA Executive Director Signature on Page
CONTRACT EFFECTIVE: 2 to June 30, 2024, or a signed LOA dated prior to

7.1.23 GOAL: The goal of the Elderly Nutrition Program is to reduce hunger and food insecurity; promote health and well-being ; promote socialization; and delay adverse health conditions of older individuals .

DEFINITION: Site Management is defined as 1) oversight and responsibility for the dayto-day operations of an Elderly Nutrition Program nutrition site with respect to meals; 2) oversight of and responsibility for Elderly Nutrition Program staff and volunteers , including provision of required program training; 3) collection of required Elderly Nutrition Program data from program participants; 4) keeping records and preparing reports concerning meals ordered and served , nutrition volunteer hours , and donations; and 5) ensuring the Elderly Nutrition Program nutrition site meets all federal, state, and local regulations , including applicable licensing laws and ordinances related to food service operations and sanitation .

Meals are subject to allocation and reallocation at any time by the Agency on Aging based upon available funding and nutrition program participation. When allocations are imposed, any meals allocated but not served revert to the Agency on Aging for reallocation .

ARP Elderly Nutrition Program
Site Management
Exhibit C Revised June 2023

EXHIBIT D

PROGRAM COST EFFICIENCY
Not Applicable -
Elderly Nutrition Program
Site Management
ARP Program Cost Efficiency Exhibit D Revised June 2023

EXHIBIT E

PROGRAM NARRATIVE

1. AGENCY'S HISTORY OF SERVICE TO OLDER ADULTS
City of Reedley
Organization Name
Type of Organization (Check One)
11913
Year
Established
IBJ City Government • Non-Profit 501 (c)(3)
• County Government • For-Profit
• Joint Powers Authority (JPA) • Other:

List programs/services your organization provides for older adults, and the number of years your organization has provided the program/service.

Program/Service # of
Years

2. SERVICE AREA
Where will the contracted program be provided?
Street Address City Zip Code
100 N. East Ave Reedley 93654
Program Narrative Exhibit E - Page 1 Rev. June 2023
ARP Nutrition Site Management

EXHIBIT E

PROGRAM NARRATIVE

3. LANGUAGE TRANSLATION NEEDS & PROVISIONS
Enter an "X" in the boxes below to indicate who
speaks the lanquage listed to the left.

Program Program Program
Participants Staff Volunteers
English X X X
Spanish X X
Hmong
Arabic
Armenian
Cantonese
Farsi (Persian)
Filipino (Pilipino!T agalog)
Hindi
Japanese X X
Khmer (Cambodian)
Khmu
Korean
Lao
Mandarin (Putonghua)
Mien (Yao)
Mixteco
Portuguese
Punjabi
Russian
Thai
Ukrainian
Urdu
Vietnamese
Other:

Program Narrative Exhibit E - Page 2 Rev. June 2023
ARP Nutrition Site Management

EXHIBIT E

PROGRAM NARRATIVE
What resources does your organization use, or have available to use, when interpretation is needed for a program participant?
We have participants that speak Spanish and Japanese, Spanish is the only language that needs translation. Other ethnic groups speak English with no translation needed. There is also staff at the Community Center that speaks Soanish.

Our volunteers and City staff assists with translation. We have not had a situation where we needed outside interpreters

4. CONFIDENTIALITY PROCEDURES
How does your organization protect the confidentiality of the program participant during verbal discussions? (For example, asking the program participant for their date of birth, phone number, and any other information that identifies the individual and is needed to complete the client intake form) When a new participant comes in or calls for the first time to make a lunch reservation, the Coordinator makes every effort to complete all or most of the intake form at that time. If participant comes into the center the Coordinator or assigned staff/volunteer will complete the intake in privacy.

Staff and volunteer complete the Privacy and Information Security Awareness Training
How does your organization protect confidential information obtained from program participants, such as client intake forms, from disclosure? The Phil Hudson room also known as the Senior room, has two private offices which are available for confidential discussions and issues.

Confidential information that we obtain is filed in a locked cabinet that only the Coordinator, assigned staff, volunteers with security clearance training and Director have keys to the files.

Program Narrative Exhibit E - Page 3 Rev . June 2023
ARP Nutrition Site Management

EXHIBIT E

PROGRAM NARRATIVE
Contracted Program: Title Ill C Nutrition Site Management

5. PROGRAM DESCRIPTION
Provide a brief description of how your organization provides the contracted proQram.

The Reedley Senior Center along with a group of dedicated volunteer provide the meal set-up, take temperatures (refrigerator and food), serve, take meal reservation, record donations, order the next day's meals, cleanup including washing the dishes
What was the primary accomplishment achieved by the contracted program in the most recent year services were provided?
Our nutrition program provides our aging seniors a
well balanced meal.

Please describe another accomplishment achieved by the contracted program in the most recent year services were provided.

Seniors that have healthy meals help maintain health and independence and have socialization with other seniors at the center

6. CASE STUDY
Briefly describe how the contracted program successfully met the needs of a program participant in the most recent year services were provided . Do not use real names.

We have a senior who attends the lunch program everyday. After his wifes passing the connection with peers has helped him immensely. The meal he has at the center is his main meal of the day. If he ever misses a day, when he returns he is always so grateful to be back with us.

Program Narrative Exhibit E - Page 4 Rev. June 2023
ARP Nutrition Site Management

7. STAFFING

EXHIBIT E

PROGRAM NARRATIVE
Please provide the names and titles of all staff listed in the Personnel section of the contract budget (Exhibit 8).

Name Title
Jodi Botello Senior Citizens Coordinator
Sarah Reid Community Services Director
Lori Oken Accountim! Mana2:er
Jesus Hinojosa Facilities Supervisor
Madison Mitchell Recreation Supervisor
*Please provide the name and contact information for the person who has primary, hands-on involvement and oversight of the day-to-day operations of the contracted program.

Jodi Botello Senior Citizens Coordinator
Name Title
(559)637-4207 [email protected]
Telephone Number E-mail Address
* Attach the following documents to the "Documents Required to Execute Contract" checklist:
• The job description for this position ;
• The resume for the person occupying this position .

Program Narrative Exhibit E - Page 5 Rev. June 2023
ARP Nutrition Site Management

EXHIBIT E

PROGRAM NARRATIVE

8. SERVICE PROVIDER TIME FRAME
What days and hours will the Nutrition Site Management program be available? (Please note that these are not necessarily the same hours your organization/facility is open.)
Location Days Open Start Time Close Time
Reedley Community Center, M-T-W-Th-F 9:00a.m. 12:0p.m.

Senior room
Month Enter Dates of Holidays Total Days Service
& Other Planned Closures to be Provided
July 2023 July 3, 4, 25, 27 17
August 2023 August 24, 29 21
September 2023 September 4, 7, 22, 26, 28 16
October 2023 October 9, 13, 24, 26, 31 17
November 2023 November 10, 14,21,23,24,27 16
December 2023 December 12, 19, 25, 26 17
January 2024 January 1, 15, 25, 30 19
February 2024 February 14, 19,20,22 17
March 2024 March 22, 26, 28 18
April 2024 April 16, 26, 30 19
May 2024 May 10, 21, 27, 30 19
June 2024 June 14, 21, 25, 28 16
Total Days of Contracted Service to
212 be Provided under this Agreement:

Program Narrative Exhibit E - Page 6 Rev. June 2023
ARP Nutrition Site Management

EXHIBIT E

P ROGRAM NARRATIVE

9. PROGRAM EVALUATION/IMPROVEMENT
In reviewing the performance during the most recent year services were provided , identify areas that your organization could focus on for improvement of the contracted program.

Continue public outreach to inform seniors of this opportunity. Recruit additional volunteers to help serve lunch.

How would participants of the contracted program benefit from these improvements? Participants attending the congregate meal program benefit from a well balanced nutritious meal, socialization and become aware of the activities and resources for our older adults which would diminish isolation and depression Describe the specific steps your organization will take to make these improvements during the current funding period.

The Senior Citizens Coordinator through monthly newsletter and the City website will encourage seniors to participate in our nutrition program Describe how you will know if you r improvement efforts are successful, and how you will measure your achievements.

Client intake forms will indicate the number of existing, returning and new client participants.

Program Narrative Exhibit E - Page 7
ARP Nutrition Site Management
Rev . June 2023

EXHIBIT E

PROGRAM NARRATIVE

10. OUTREACH ACTIVITIES/TARGETING PLAN (22 CCR§ 7310, WIC § 9103) How does your organization reach older adults in greatest economic need (income level at or below the Federal Poverty Level) to inform them of the contracted program and welcome them to participate?
Social media, City website and monthly newsletter informs seniors on our nutrition program and center activities.

How does your organization reach older adults who are socially isolated (need caused by non-economic factors) to inform them of the contracted program and welcome them to participate?
Monthly newsletter and word of mouth informs seniors of our nutrition program and center activities. City website and social media. Daily announcements.

How does your organization reach older adults who are of lesbian, gay, bisexual, or transgender orientation to inform them of the contracted program and welcome them to participate?
Our monthly newsletter which informs seniors of the nutrition program and center activities are mailed to area residents, local churches and organizations.

How does your organization reach older adults who are ethnic minorities, and particularly those with greatest economic and/or social need , to inform them of the contracted program and welcome them to participate?
We also promote the nutrition program with Spanish speaking volunteers through our weekly Gleaners program. Social media and monthly newsletter informs seniors on our nutrition program and center activities
Program Narrative Exhibit E - Page 8
ARP Nutriti_on Site Management
Rev. June 2023

EXHIBIT E

PROGRAM NARRATIVE
How does your organ ization reach older adults who are Native Americans to inform them of the contracted program and welcome them to participate? Our monthly newsletter which informs senior of the nutrition program and center activities are mailed to area residents, local churches and organizations.

How does your organization reach older adults with limited English proficiency to inform them of the contracted program and welcome them to participate? We also promote the nutrition program with Spanish speaking participants and volunteers through our weekly Gleaners. The City has staff who translate for Spanish speakers, included in the monthly newsletter a Spanish flyer about the lunch program.

How does your organization reach older adults who live in rural areas to inform them of the contracted program and welcome them to participate? Local paper and monthly newsletter informs senior on our nutrition program and center activities. Social media and City website.

How does your organization reach older adults with severe disabilities (severe, chronic physical and/or mental impairment that is likely to continue indefinitely & results in substantial functional limitation in 3 or more major life activities) to inform them of the contracted program and welcome them to participate?
Outreach to local senior living communities with an invitation to our senior meal program and activities to promote center participation. Caregiver(s) are welcome to attend with their care patient(s). Free public transportation for older individuals and disables is offered within City of Reedley city limits.

How does your organization reach older adults w ith Alzheimer's disease or related disorders with neurological & organic brain disfunction , and the caregivers of these individuals, to inform them of the contracted program and welcome these older adults to participate?
Outreach to local senior living communities and long term care facilities with an invitation to out senior meal program and activities to promote center participation. Caregiver(s) are welcome to attend with their care patient(s).

Program Narrative Exhibit E - Page 9
ARP Nutrition Site Management
Rev. June 2023

EXHIBIT F

SERVICE PROVIDER EMERGENCY RESOURCE INFORMATION
Please complete for each location from which contracted services are offered.

Organization City of Reedley
Site Name Reedlev Community Center
Street Address 100 N F::i~t Ave
City/ST/Zip Reedley, CA. 93654
Name of Primary Contact: Sarah Reid
Job Title Cell Phone Office Phone Email Address
Director (559)360-8657 (559)637-4203 Sarah. [email protected]. gov EXT 234
Name of Secondary Contact:

Job Title Cell Phone Office Phone Email Address
Senior Citizens (559)994-5654 (559)637-4207 [email protected] Coordinator
services th
Counselin Services
Yes No
Can this site provide temporary shelter space for 48 hours or more in the [] • event of an emergency? Is this site able to help with assessing the needs of older individuals in the ~ • neighborhood or community following a disaster?
Following a major disaster, can this site help transport older individuals to disaster services? • ~ Does this site have a dedicated vehicle that is lift-equipped? I I kl Given the resources , can this site expand meal services following a ~ • disaster to meet needs in the community?
How many people can this facility provide emergency shelter for? 600 How many days can this facility function using its back-up power source? 0 How many gallons of water are stored on-site as an emergency supply? 0 Please list any additional services your site can provide in the event of a disaster:

Emergency services partnered with the American Red Cross Service Provider Emergency Resource Information Exhibit F FY 2023-2024 Central San Joaquin Valley Risk Management Authority
1750 Creekside Oaks Drive, Suite 200, Sacramento, CA 95833 916-244-1100
Liability Certificate of Coverage
Additional Covered Party
Certificate Number: 75067399
Certificate Holder: Fresno Madera Area Agency on Aging
2037 West Bulliard Avenue, #512
Fresno, CA 97311
Covered Party: City of Reedley
Description of As respects the Agreement between City of Reedley and The Fresno-Madera Agency on Aging regarding Covered Activity: contract no. 22-0171 ARP; The Fresno-Madera Area Agency on Aging , its officers, agents, employees, and servants are additional covered parties with regard to any negligent acts or omissions of the City of Reedley, its officers, officials, employees, and volunteers as it relates to the agreement.

Memorandum of
Coverage Number: CSJVRMA 2023-GL Effective Date: 7/1/2023 Expiration Date: 7/1/2024 Limits: $1,000,000 (per occurrence)
The Following General and automobile liability as defined in the Memorandum of Coverage on file with the covered party Coverage is in named above.
effect:

Pursuant to the definition of Covered Party in the Liability Memorandum of Coverage, the certificate holder named above is an additional covered party for covered claims arising out of the covered activity stated above and is subject to the limits stated above.

This is to certify that the coverage listed above has been issued to the Covered Party named above for the coverage period indicated, notwithstanding any requirement, term , or condition of any contract or other document with respect to which this certificate may be issued or may pertain. The coverage afforded as described herein is subject to all the terms, exclusions, and conditions of the Memorandum of Coverage of the CSJVRMA, which is available for your review upon request.

Coverage is in effect from 12:01 a.m. Pacific Time of effective date to 12:01 a.m. Pacific Time of expiration date as stated above and will not be canceled, limited, or allowed to expire except upon 30-day notice to the certificate holder.

Date Issued: 6/28/2023
Renewal: Yes Excess Certificate Issued: No
Authorized Representative Signature: ~ ~ ~
75067399 I CSJVRMA I 23 / 24 GL $1MM LIMITS I Paul Cross I 6 / 28 / 2023 11: 52 : 22 AM (PST) I Page 1 o f 1 This certificate cancels and supersedes ALL previously issued certifi cates .

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BEFORE THE BOARD ' 01P SUPERVlSORS
'/ol- THE couNTY oF 1n~rto. -STATE oF ch:i:F6rm1l.
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IN . THE MATTER O.ll1 CONVASSING , TE:m RE- ) ·• . • . .. ·. • . } , i;1 l ; . ;. _, \ . . } TURNs o:r TnE ELtoTtoN otf ~ PROF~ · l
SIT!ON TO . INCORPORATE. _·. THE g-±T± 'riF. . \.
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REEDLEY AND .!!'OR ELECTION OF MUNIOI- l . . ·. · . . . ·. ' ·) PAL OFFICERS OF SAID CITY. }
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Pursuant t~ law the ·Boa.rel of Supe:rvJed;s of · the county of . . . .

Fresno ~et on MOIJ.day' Feoruary 11, .1913. 8~ the Board of Can:rne-:- sers to oanva~~ the vote-a polled -at Reediey,. in the County ot:

Fresno, State of Cali:fornia, . ~t . an .election held on the 14tp: . d,iy of February~ 1913, :foi- the pnrpoe~ ·of'. · determining •nether . . . . . 8 certain portion of . :the County of Fresnb ahouid be incorporat- ~t under the nam~ o:f. "City of :R~$dle7 ,"<-- ..
. .

And it e.ppearirig from the a:ffida.vi t of Lloyd E~ Tiernan, . . . :filed here:in, tmt the · order and · notice o:f sa,1a· electi:on here;_ · : . . . . . . . . . . . . . . to:fo;re made by this Board was publi,ehed ip the "Reedley Expo-- . . . . .· . . .. . . · . . nent," a_ newepa~er printed 23.nd pu.bfiab~ci vti thin the boundaries of said proj,o~ed dorpor~tfon for 'two weeks ~e:x;t preceding aa:id electton, · --
. And the returns :fro~ .the PrEtcinot at which ·suc)1 .eleotion . . . . ~ . . . . . . . . was h~l~ having _bee~ re~e:lvea.. t~e . ~Oard now pro~~e<le to open · ima. cari;i~a e~t~-·v~tes and. · doe~ find f'~m said. ~eturns that aaU vote iaas follows, to-:-wit: .

Ther·e . were cast . "For Incorpora.tionn 310
There were oaat WAgainat tncOrJ>bration" 88
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,l~'.:':~ .. •·.·.:_ .• ·1· ·, . S~otion 35' R. 15 s., ~ R. 2~ E •• of M. ])~ B. & Mr' distant 660 feet .. --·-·--·-i;~'~;f
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west and 660 feet south from the South Quarter Section Corner o:f . ~-. :~ -.; . . . . . . . . .. - . . . trr ::c:::e:
6 :f \o:5 N~e::):6\;t.::•::e: ::~o:;:n:dn::::c:o the ;i,·,; · [ _:,:.~··.(.:.i_:·':··;•'· north on the east boundary line of Lc,ts !lumbered, 26, ~5, 24 0 23, 22. tt., El, 20, 19, 18 11 17, }6, 15·, and 14 of ea.id Reed Colony, to the :place f;< of begi1U1lng~
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And the :following :pe~so;ns having received the highest number of votes cast' a.re hereby declared to. be duly elected to ttie re ... epeoti ve offices, . to-wit:

J~ J. Eyma.mi~ Frank Thoma~, d. L. Draft, 00 D. Lyons and Wm., . .

Dyck being th·~ ·tive persons who rec~ived the hi_ghest number of votes ca.st .for :trustees, tbey a.re hereby declared to be elected as sue b trustees~ · .. .

F. s.· Knauer reoeived tbe highest number of votes oast for clerk and is hereby d.t,clar~.d -tx,· be eieoted as such clerk.

M. Deneen hav~ng r~ceived the higltest number · of votes ca.st for Tree.surer fEl hereby declared to be elected a.a sucb. Treasurer ..

It iS fu.rther Orde.red ttiat a certified copy of this canvass . and order be at o:noe fiied w1 th the Secretary . of state according to iaw. . . . .. ~ . . . .. ·. . .
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~htte · of «;amo~idct l . . . Qt~urd_y d lree110 . . f •~• , .· • i, D. M. Barnwell, C~urity: ~l~rk and e;-o/ficio . Cle;k of th~ .s~perfor ·court in and for. said · Fre!mo County; do hereby· certi/ thef,·. . i 1· b . . ·: · , ,· · ·. ·. · ·.·· · · .. · . ·. , . . . . . . . . . . · . Y . . o~ego "If o e ~--.la~--~-· full, true. and correct copy --' ' '-··--· 0 / the Qfiginal .. Ol'_g_e_r~~~Q_f ___ r_rn~~n:J.9.~_u:U_9JL~i __ .\fHL.~'-C.i tY:, .. 0. ;( _fl~.~.ctle.y. ''.:· · . :: .... ... ·-·-·-- . ~~::.:'t,;;,; ·~:IJtT.,t··=~~ ;;·;~; ~~=;~·:; ~=~~ ;~;;'.~~;_ •·• ... .... . ·.•· · ..... ... .IN WlTNESS WnnrnEOF, I h~ve T1ereynfo set my . hand an_~ aflu:ed th~ Seai of the. Superior Court
this ·
0 - 0 -aJ,,7_t~~---:----~ q~j, of:c---Re:b.9 :(-•. . .•• . • 1913 ..• . __ D. M. BARNWELL, · ·· ·c,;tini··c;re;is, ·Ex · · ·. · · · · · .·· · · ·. · . . • : y a~~ Cl•r,k of !he Supcrtur. Court"' ;:al,J Cnunly • By = ·--ry-,··••··• Deputy Clerk .
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Commissions
Community Services
Airport
PT PreSchool

ORGANIZATIONAL CHART
Senior Coordinator
Senior Volunteers
Jodi Botello

DIRECTOR
Airport Manager
Sarah Reid
Recreation
Supervisor
Madison Mitchell
Recreation
Coordinator
Taylor Cardenas
PT Staff/Volunteers
Enrichments
Youth & Adult Sports
Aquatics
After School
PT Office Assistant
Helen Bedolla
Staff Assistant
Silvia Rodriguez
Administrative
Assistant
Kavla Chene
Facility Supervisor
Jess Hinoiosa
PT Laborers
Government Buildilngs

CITY OF REEDLEY
Senior Citizens
·Coordinator
Bargaining Unit: Unrepresented
Employees
Established Date: Apr 22, 2019
Revision Date: May 9, 2019

SALARY RANGE
$47,769.00 - $58,063.00 Annually
CLASS CONCEPT:

DEFINITION
Class Code:

Senior Citizens
Coordinator
Under general direction, to plan, organize, and direct a wide variety of recreational, cultural, informational, community service programs and activities to enhance the lives of senior citizens, focusing on the physical, social, economic, psychological, educational, recreational, and creative needs of the aging; and to provide staff support to the Community Services Director.

SUPERVISION
Exercises technical and functional supervision over lower level staff and volunteers.

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
(may include, but are not limited to, the following)
• Under general supervision, develops, plans, schedules, coordinates, and implements a wide range of programs that address the social, physical, and emotional needs of senior adults.
• Coordinates and directs special events to attract seniors and stimulate interest. • Organizes and directs volunteer participation by the seniors in the center and/or community.
• Monitors patron and participant behavior; resolves issues within scope of authority and training; enforces senior center rules and regulations; follows all safety rules and regulations to minimize risk of accidents and reports all safety conditions and security issues.
• Recruits, trains, supervises, coordinates, and evaluates volunteers in different activities which include the following but is not limited to: gleaners, monthly newsletter, exercise classes, recreation programs, senior trips, hot meals and luncheons.

Publicizes seniors' programs utilizing various available media including a monthly senior newsletter, weekly calendar, news releases, cable TV announcements, PSAs on local and county radio stations, flyers, posters, brochures, personal public contact, and presentations. Attend meetings and workshops to enhance knowledge and keep abreast of changes involving the aging.
• Identifies, locates, and provides information about existing services and benefits such as Older Americans Organization (OAO), Fresno-Madera Area Agency on Aging (FMAAA), Economic Opportunity Commission (EOC), low rent housing (HUD), Social Security, and others.
• Provides clients with information about appropriate community services and available programs.
• Provides aid in securing Meals on Wheels, etc.

Organizes art and recreational activities, providing for creative expression or socialization.
• Plans and organizes trips and programs.
• Provides government agencies with necessary information, records, and reports. • Coordinates the development of new programs and reviews the effectiveness of current programs; develops and reviews surveys to determine interests of senior adults; recommends programs and identifies resources required to implement them. • Works cooperatively with community agencies, groups, and individuals in the performance of job duties; serves on, and provides staff assistance for, various committees regarding senior services.
• Represents Reedley Senior Citizens' Program at various meetings; coordinates public relations and community educational programs as related to senior citizen issues, activities, and concerns.
• Prepares monthly reports and other period progress reports as required ; monitors and evaluates programs to assess whether they are meeting stated goals and objectives. • Prepares written statistical, financial, and narrative reports. • Works cooperatively with various groups and organizations; maintains effective relationships with the general public.
• Prepares budget for Senior Citizens Division for presentation to Community Services Director.
• Assumes responsibility for preparation of FMAAA Grant, fiscal, and other administrative reports; prepares and maintains financial and accounting records of senior operations and program activities.
• Monitors and generates reports for the lunch program, which includes but is not limited to: monthly reports, purchasing supplies, registration of participates, food temperatures, assisting with program inspections, training volunteers and serving food .

OTHER JOB RELATED DUTIES
• Performs related duties and responsibilities as assigned.

JOB RELATED AND ESSENTIAL QUALIFICATIONS
Knowledge of:
• Operational characteristics, services, and activities of a comprehensive senior citizen information program.
• Procedures, methods, and techniques of recreation program development, administration, and promotion.
• Modern office practices, methods, and computer equipment. • Principles and procedures of record keeping and reporting. • Pertinent Federal, State, and local laws, codes, and regulations including administrative and departmental policies and procedures.
• First aid methods, practices, and safety precautions. • Principles and practices used in dealing with the public. • Principles and practices of data collection and report preparation. • Techniques used in public relations.
• Principles of budget preparation and control.
• Basic mathematical principles.
• Safe driving principles and practices.

Skill to:
• Operate modern office equipment including computer equipment. • Operate a motor vehicle safely.

AbilitY. to:
• Plan, organize, and schedule specialized senior citizen activities and events. • Coordinate senior adult recreation program using independent judgment and personal initiative.
• Handle emergency situations and administer first aid when required. • Prepare and maintain accurate and complete records.
• Interact effectively and sensitively with individuals and groups from diverse backgrounds.
• Prepare and deliver effective oral presentations.
• Work independently in the absence of supervision.
• Prepare clear and concise reports.
• Interpret and apply the policies, procedures, laws, and regulations pertaining to assigned programs and functions.
• Respond to requests and inquiries for information regarding recreation and facility use policies and procedures.
• Independently compose correspondence and memoranda.
• Analyze situations carefully and adopt effective courses of action. • Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs.
• Communicate clearly and concisely, both orally and in writing. • Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Exgerience and Training Guidelines:

Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be:

Exgerience:

Two years of experience in organizing, coordinating, or scheduling senior citizen information and referral programs.

Training:
• Equivalent to a Bachelor's degree from an accredited college or university with major course work in recreation administration or a related field .

License or Certificate:
• Possession of, or ability to obtain, an appropriate, valid driver's license. • Possession of, or ability to obtain, CPR and first aid certification. • Possession of, or ability to obtain , the approved training for food handling from FMAAA.

SPECIAL REQUIREMENTS:

Essential duties require the following physical skills and work environment:

Physical Abilities:

The frequencies noted below are general and may change depending upon the specific physical activities necessary to complete assigned tasks. • Regularly_ reguired to: sit, use hands to finger, handle, or feel; talk and hear; lift, push , or pull up to 10 pounds.
• Freguently_ reguired to: stand, walk, and reach with hands and arms; lift, push , or pull up to 25 pounds.
• Occasionally_ reguired to: stoop, kneel , crouch , or crawl; lift, push, or pull up to 50 pounds with or without assistance.

Vision: See in the normal visual range with or without correction; vision sufficient to see up close , at a distance; color vision, peripheral vision; depth perception; ability to adjust focus .

Hearing: Hear in the normal audio range with or without correction.

Environment: May work in a busy and occasionally noisy environment. There may be a number of situations happening at the same time. The employee is required to supervise the lunch program, the participants, and the volunteers at the same time, to ensure that the environment is safe. The employee must be prepared to handle accidents and emergencies at any time.

The employee may experience smells associated with hygiene and food.

Joni Bo'TELLO
Ditmba, CA 93618 • {559) 994-5654 • Fiflkf74@yahao_ccm
PROFESSIONAL SUMlirliill.Y
I am a enthusiastic, compas,sio11ate~ reliable and efficient Senior Citizens Coord:inator \vith 24 year.s1 hands on experience orchestrating events and activities for senior citizens_ Demonstrated achiever- v1i.'lth strong communication skillsz exceptional prohiem solving and strong decision making skills_ Additio.nally~ meeting and exceeding monthly budgets, exceptional. skills in scheduling!planning events and prngratnS. A demonstrated leader in all aspects., i.vo:rktng as a team member,, training/hiring new staff and volunteers. Pm-active~ organized and able to learn ne,v skills quickly_ SKILLS
• Develop,, create and maintain monthly activity
calendar and nei.·vsletter
• Develop flyers/invitations for special events
• Submit pictures of Community events"' parties"'
o 1v.[anage ±inane.es to ensure pmj ects remain and other special occasions to newE;pap,er/media \ within budget~ manage activity stock and supply .a Organize senior activities" on and off campus"' • Supervise department staff members and including theme pa:rtiesz holiday celebrations,, ""!iFolunteers
• Tratb--portation activity management;
Comn:ie:rcial Driver License-Class B ,,~th
pass,enger endorsement
a Supervise catering (food and beverage) eitents
and dining mom staff
e, Ser;;e •as Host of Ceremonies. for shows and
events
mm.ries"' games, exercise programs., etc
• Dementia training
0 Activity planning skills
\VoRK HISTORY
Senior Citizen's Coordiinato:r,, 11/2019 to Current
_, . ___ City Of Reedley - Reedley,, CA
Plan, organize, develop,, and coordinate a. comp1-ehe11sive program of recreational, s,o.cial~ heal~ wellness~ and culturai activities for citizens 55 years of age a11cl oide:r.

CampusActi'vity Coordinator, 05/2015 to 11/2019
Sierra \ 7iew Homes Incorporated - Reedley: CA
• P~ organize,. develop,, and implement activity prngrarnming to include spiritual, physical,, intellectual cognitive,, cultural~ and emotional dements of health and ,veUness_ ei Researc~ contact and schedule outside service and entertainers a E-valuate residents needs and inte1rests through personal interactions and communicatimis with :residents,, family members and staff_
o Communicate and develop relationships ,vith community and outside _vendors to enhance and devdop activity prngmmming_
• Develop and monitor budget fo:r departmental spending and activity costs. s. Researc~ organize= drive commercial venide to off campus senior activities= mduding grocery shopping_
• Devellop~ create and maintain monthly activity calendar, net1{sletter and flyers for special e1;7ents Activity Assista:ntl\Vellness Cente:r Coordinator, 0811996to 05/2015 Sierra View Homes Incorporated- Reedley: CA
• Facilitated special pmgrams such as music and memory activities. • Nfanaged calendars~ prepared activity rooms and documented resident attendance. • Helped coordinate and facilitate events, providing thorough help for tasks. • Collected and tracked information about participation and outcomes of inchvidual programs. o Developed '\Vellness programs targeted on specific groups and areas of wellness. o Planned, developed" and directed ,vater fitness programs. ~ Cultivated positive relationships \Yith participants by inter.acting ,·vim group during fitness classes_ ~;ertifie,d Nursing Assistant,, 05/ 1993 to 08/ 1996
Golden Lning Centers - Reedley~ CA
• Helped patients effectively manage routine bathing, grooming and other hygiene needs_ • Delivered individualized patient care by recording ·vital signs: documenting observations,, administering treatments and evaluating patient needs.
• Gathe:red d1ietary information; assisted with feeding and monitored intake to help patients. achieve nutritional objectives and support weUness goals ..

High School Diploma: 06/1992
Reedley High School - Reedley~ CA

EDUCATION
CERTIFIC.A'I10NS
• CPR AED,, and First Aid Certified
»» Commercial Driver License-Clas:s B-Passenger Endorsement • Basic Education Course for ~4..ctivity Leaders-Certificate of Completion City of Reedley
July 2023
Anita Betancourt, Mayor
Matthew Tuttle, Mayor Pro-Tempore
Suzanne Byers, Council Member
Mary L. Fast, Council Member
Scott Friesen, Council Member
Community Services Commission
Darren Minami, Chairperson
Shirley Ito, Vice Chairperson
David Carter
Jenny Peters
Angelina Rodriguez
Maria Rodriguez
City of Reedley, Senior Services, 100 N. East Avenue, Reedley, CA 93654 Reedley Senior News
Phone: (559) 637-4207 ema ii: Jodi.botello@reed ley .ca.gov Happy Father's Day!
Father's Day is Sunday, June 18, 2023. Wishing
every Father, Grandfather, and Great Grandfather a Happy Father's Day! Join us Friday, June 16 at 9:00am for a catered breakfast on
the patio (weather permitting). Cost $5. Registration for this event begins Friday, June 2, 2023. Last day to RSVP is Tuesday, June 13,
2023. LIMITED SEATING.

SENIOR INDEPENDENCE DAY

LUNCHEON
Join us Friday, June 30, 2023 at 11 :00am for a
delicious barbeque hamburger lunch! This lunch
is made possible by Sierra View .Homes and
Reedley Senior Commission Inc. This event will
be held in the California Room at the Reedley
Senior Paint Afternoon
Summer has arrived! Join us for an afternoon of
creativity. Be an artist. You do not have to know
how to paint, you will learn and have fun. Paint
and create! Friday, July 14,
2023 at 1 :00pm in Senior
Center. Please sign up at
Reedley Community Center
beginning Friday, June 2,
2023. If you have questions
call (559) 637-4207 Cost
$15. (Milkshake included)
Limited Seating.

SENIOR POP-UP LIBRARY
Community Center. Lunch will be provided at FMAAA LUNCH PROGRAM no cost. Please bring cash if you would like to
participate in a 50/50 raffle. Entertainment with Meals taste better when you enjoy them in the comRon & Carol Surabian. You may register for pany of others! Join us in the Phil Hudson Room at Reedley Community Center. Meals are offered Monthis event beginning Friday, June 2, 2023. day-Friday at 11 :00am (except holidays and adverLimited seating. tised closed dates. See included calendars.) This pro- -----,---~-.-..... , _ gram is partially funded by the Fresno-Madera Area ,/---/ ~,~~ -ll,Ji.i:uJt"'" ____ ? •'~~~--·--.~} Agency on Aging. If you are 60 or older, you are eligi- / · * - * I f ·- ..... r:;., \, "~- l....--·,--... ble to receive a nutritious hot lunch. A $2.50 donation '-l ~~ 11&,""1H-~ ~-,,.:a=,.,- ~) is suggested, but not required. Reservations MUST ·-------~ ---··---,,.'" . ** ;-~/~~ r::::---------------- -----/ be made the by 11 :30am on the weekday before you ( . ~ -·_) plan to attend. Call (559) 637-4207 to make a reser- ,, _________ _ \,, _,,/ vation. We hope to see you soon! JUNE 2023
Join us for a Senior Cooking Activity
Follow along with Jodi Botello, Senior Coordinator as she prepares Chipotle Guacamole (copycat) on Wednesday, June
14, 2023 at 1 :00pm in the Senior
Center. We will provide supplies
to make the dish. Cost $5. You
may register for this class beginning Friday, June 2, 2023.

Visit Reedley Community Center
to register. Limited Seating.

Senior Cinema and Ice Cream Social
A monthly event where we screen a requested
movie/film and serve delicious ice cream and
theater style popcorn! Senior Cinema is Friday
June 23, 2023. The Art of Racing in the Rain
is this month's featured film. Please call (559)
637-4207 if you would like to attend. You may
sign up beginning Friday, June 2, 2023. Movie begins at 1 :00pm. Bring a friend! BINGO AND PIZZA PARTY!
You're invited to Reedley Senior Center's BINGO AND PIZZA party! Join us Tuesday, June 27, 2023 at 10:30am for bingo. Following bingo
is a pizza lunch. The cost to
attend the bingo and pizza party is $3. Please visit Reedley Community Center to reserve
your spot. Registration begins Friday, June 2, 2023.

Limited seating.
- DOBB B @ ,
I ~
N
~~~G l
o i
Gleaners Drive-Thru Program
Gleaners Drive-Thru Program is available every
Wednesday at Reedley Community Center beginning at 8:30am until supplies last. People without a vehicle may pick up items beginning at
9:00am. This program is for Reedley residents
who are 55 and greater. Pull up to the center
and we will place the items in your vehicle.

Thank you to Savemart and participating packing houses for donating food items.

Page2
Tai Chi
Come join us for Tai Chi every Thursday at
9:00am. Tai Chi will give you benefits for balance
and fall prevention, increased
circulation and improve your
mind and breathing. Cost $15
per month. Stop by the Reedley Community Center office to register and pay for class.

Newsletter Donations
On behalf of the Reedley Senior Commission, Inc.,
we would like to thank those who donate to the Reedley Senior Newsletter. Many thanks, HANAKO NISHIMOTO for your donation. If you would like to
make a donation, you may send a tax-deductible
check to the attention of the Reedley Senior Commission, Inc. at P.O. Box 1940, Reedley, CA 93654.

Again, on behalf of the Reedley Senior Commission
Inc., thank you for your support and thoughtfulness. If you know someone who would like to be added to our
mailing list, please tell Jodi.

You may access the newsletter at:
http://www.reedley.com//departments/
community_services/senior_citizens

SENIOR CENTER VOLUNTEERS

NO ONE IS MORE CHERISHED IN

THIS WORLD THAN SOMEONE

WHO LIGHTENS THE BURDEN OF
ANOTHER. THANK YOU!
MONDAY
Fl
..,
High Sodium Meal
5 _Chicken Stir Fry
Onion, Broccoli, Carrot &
Bell Pepper
Brown Rice
Oran e
12 Hotdog on Wheat Bun
(Ketchup & Mustard)
Steamed Sliced Carrots
'1 Orange
Pudding
19 Beef & Vegetables Stew
Hi C Salad
Whole Wheat Dinner Roll
26 Diced Pears
Pudding
Chicken Meatballs w/
Gravy
California Mixed
Vegetables
Brown Rice
Orange
6 13
20 27
,;1·
111i~ii\'?-l 1
1111~·,1 ~S>:: ~.- r1t1.I\.Jl~ ~ ... ltJM.~ .... .

Beef Salisbury Steak w/
Gravy
Mashed Sweet Potatoes
Dinner Roll
Sliced A les
Meatloaf w/ Gravy
Italian Vegetables
Mashed Potatoes
Dinner Roll
Sliced Apples
Beef Stroganoff
Steamed Carrots
Sourdough Bread
Honeydew Chunks

WEDNESDAY
7 Vegetable Chili
Peas & Carrots
Wheat Bread
Pineapple Tidbits
Puddin
14 Chicken Bowtie w/ Pesto
Sauce
Vegetable Medley
Sourdough Bread
Diced Pears
21 Santa Fe Chicken Thigh
Brown Rice
Vegetable Medley
Sliced Apple
28 Spaghetti w/ Meat Sauce
Hi C Salad
Sourdough Bread
Mixed Fruit
1 8
15 22
._;j
~ THURSDAY
Beef and Bean Burrito
Cheese, Cabbage and
Cilantro
Mixed Fruit
2 Baked Chicken
Drumsticks
Mashed Sweet Potatoes
Brown Rice
Mixed Fruit
Turkey & Cheese Sandwich
Tomato, Lettuce & Onion
Minestrone Soup
Mixed Fruit
29 Pepper Steak w/ Gravy
Mashed Sweet Potatoes
Wheat Dinner Roll
Pineapple Tidbits
(1:

FRIDAY
2 lj BBQ Pork Sandwich
· Steamed Carrots
9 16
23 Coleslaw
Pineaoole Tidbits
Polish Sausage w/ Onion &
Bell Pepper on Wheat Bun
(Ketchup & Mustard)
Potato Salad (ZJ Pineapple Tidbits
30 Funding through: Fresno-Madera Agency on Aging All meals include low fat milk Suggested donation $205 Non-Senior Rate $550
Menu is Subject to Change Without Notice
LUNES
Fl ('-I
5 Comida Alta en Sodio ·
Salteado de Pollo
Cebolla, Br6coli,
Zanahoria y Pimiento
Arroz Integral
Narania
12 Hot Dog en Pan de Trigo
(Ketchup y Mostaza)
Zanahorias Vapor £1 Nara~ja ___ ,, Budm
19 Guiso de Came &
Verduras
Ensalada Hi C
Rollo de Cena Integral
Cubitos de Pera
Budin
26 Alb6ndigas de Pollo y
Salsa
V erduras de California
Arroz Integral
Naranja
6 MARTES
Filete de Came Salisbury
con Salsa
Pure de Camote
Rollo de Cena
Rebanadas de Manzanas
13 20
Pan de Came con Salsa
V egetales Italianos
Pure de Camote
Rollo de Cena
Rebanadas de Manzana
Came Stroganoff
Zanahorias al Vapor
Pan de Masa F ermentada
Trozos de Melon
27 I
.· ,(,); --~-:i Ci J•· ;, 11
: • , ,,./ J;i\li,'J ': :, l1 ~"io 2021, ,~j .,, ~h
, ~ ,. ~'J;} , il1
7 MIERCOLES
Chili de V egetales
Chicharos y Zanahorias
Pan de Trigo
Pifia
Budin
14 Pasta de Mofio con Pollo
en Salsa de Pesto
Medley de Verduras
Pan de Masa Fermentada
Cubitos de Peras
21 Muslo de Pollo Santa Fe
Arroz Integral
Medley de V erduras
Rebanadas de Manzana
28 Espagueti con
Salsa de Came
Ensalada Hi C
Pan de Masa Fermentada
Fruta Mixta
-JU-E---~~.~-11- -"------::-:=~----- VES it ,'\,l/1 J. -· •t· i"tl VIERNES 1 Burrito de Res y Frijoles
Queso, Repollo y Cilantro
Fruta Mixta
8 15
2 Muslos de Pollo al Homo
Pure de Camote
Arroz Integral
Fruta Mixta
22 Sandwich de Pavo y Queso
Tomate, Lechuga y Cebolla
Sopa Minestrone
Fruta Mixta
2 Sandwich de Puerco a la
Pl Barbacoa
-6 Zanahorias al Vapor
Ensalada de Repollo
Pifia
9 16
23 Salchicha Polaca con
Cebolla, Pimiento Pan de
Trigo
(Ketchup y Mostaza)
Ensalada de Camote
Pifia
29 J 30
Filete de Pimienta con Salsa
Pure de Camote
Rollo de Cena de Trigo
Pifia
Finau.ciamiento a traves de: Fresno-Madera Agency on Aging Todas las comidas incluyen leche baja en grasa Donacion Sugerida para Mayores de 60 $2.50 Tarifa Para Menores de 60 $5.50 El menu esta sujeto a cambios sin previo aviso

REEDLEY SENIOR CENTER HAPPENINGS
JUNF: 2023
Monday Tuesday Wednesday Thursday
9:00am-11 :00am-Coffee
& Pastry Social
9:00am-Tai Chi
5 6 7 8
9:00am-11 :00am-Coffee 9:00am-11 :00am-Coffee 9:00am-11 :00am-Coffee 9:00am-Tai Chi & Pastry Social & Pastry Social & Pastry Social 12:30am-Outing to New Wrinkles 1 0:00am-Senior Exercise 12:00pm-Men's Hobby Time 1 0:00am-Senior Exercise Show (Fresno)

SENIOR ROOM CLOSED ''
12 13 14 15
9:00am-11 :00am-Coffee 9:00am-11 :00am-Coffee 9:00am-11 :00am-Coffee 9:00am-11 :00am-Coffee & Pastry Social & Pastry Social & Pastry Social & Pastry Social 1 0:00am-Senior Exercise 12:00pm-Men's Hobby Time 1 0:00am-Senior Exercise 9:00am-Tai Chi 1 :00pm-Senlor Cooking
(Chipotle Guacamole)
(Cost $5)
19 20 21 22
9:00am-11 :00am-Coffee 9:00am-11 :00am-Coffee 9:00am-11 :00am-Coffee 9:00am-11 :00am-Coffee & Pastry Social & Pastry Social & Pastry Social & Pastry Social 1 0:00am-Senior Exercise 12:00pm-Men's Hobby Time 1 0:00am-Senior Exercise 9:00am-Tai Chi 11 :00am-12:00pm-Fresno County
Senior Pop-up Library
26 27 28 29
9:00am-11 :00am-Coffee 9:00am-11 :00am-Coffee 9:00am-11 :00am-Coffee 9:00am-11 :00am-Coffee & Pastry Social & Pastry Social & Pastry Social & Pastry Social 10:30am-Bingo and Pizza Party 1 0:00am-Senior Exercise 9:00am-Tai Chi 1 0:00am-Senior Exercise (Cost $3)
12:00pm-Men's Hobby Time

NO FMAAA LUNCH PROGRAM
Friday
2 9:00am-11 :00am-Coffee
& Pastry Social
1 0:00am-Senlor Exercise (video)
9 1 0:00am-Senior Exercise (video)
11 :00am-Lion's Barbecue Lunch
(Senior Room & Senior Patio)
(Door opens at 10:45am)

NOFMAAALUNCHPROGRAM
16 9:00am-Father's Day Breakfast
(Senior Patio)
(Patio opens at 8:45am)
1 0:00am-Senior Exercise (video)

NO FMAAA LUNCH PROGRAM
23 9:00am-11 :00am-Coffee
& Pastry Social
1 0:00am-Senior Exercise (video)
1 :00pm-Senior Cinema & Ice
Cream Social
30 1 0:00am-Senior Exercise (video)
11 :00am-Senior Independence
Day Luncheon (California Room)
(Door opens at 10:30am)

NO FMAAA LUNCH PROGRAM
JUNE

Q O C E L E E V W C S S M C I
Q M B A I R i H U C W Q H X T

W Q E E K
-R I I H O X U Y R S

T G S K P E C G V K R Q G K E

C W T S S R G B R C D S E N W

J G M X U A T D H E R P G F C

D I A M S E D I R B W A K O M
A I N W Y B D W X E P O M M 0
L W O M S G J A E M D M L A 0

J V R K O N O W A D I I T F R

A B V T O I X H L T D C R L G

X N M J Y R C I M Q L I J B E
X MIN I ·s TERP RING I

K N D S O C N L A A Z I V G K

N C A R E T R A G T U F X S K

BESTMAN
CAKE

COMMITMENT
GROOM
[UNG BEARER
BRIDE

CHAMPAGNE

FLOWERGIRL

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vows

BRIDESMAID
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Day
Trips
Senior Getaways
Senior Prom
Duarte
Poinsettia
Farm
City of Reedley
Senior Programs
100 N. East Avenue
Reedley, CA 93654
559-63 7-4207
Hobby Time
• Billiards
• Texas Hold-Em
• Knitting / Crocheting
• Puzzle Table
• Bunco
• Cooking Class
• Craft Class
• Bingo & Pizza
Volunteer Opportunities
We couldn't
provide all the
services we do
witliout our
volunteers. Did
you know that
volunteers lives
increase by seven years? The'te are a
variety of ways to assist us here at the
Senior Center. Give us a call, or just stop
by to find out how.

Congregate Lunch
Program
Meals taste so much better
when you can enjoy them in
the company of others! Join other
seniors for a nutritious lunch and good
time. This program is partially funded
by the Fresno-Madera Area Agency on
Aging.

Monthly Activities
• Lunch Around the World
• Senior Cooking Activity
• Senior Cinema and Ice Cream
Social
• Bingo and Pizza Party
t
Cafe Bistro
Enjoy a hot cup of coffee or tea and
some delicious pastries and breads.

Healthy Corner-Free Classes
• Senior Exercise
• Tai Chi
• Senior Walk
• Blood Pressure Check
• Presentations by Luis A. Guzman, M.D.

Gleaners
Fresh fruit and vegatables are distributed to
seniors every Wednesday by the volunteer
gleaners. Distribution is done on the patio at
the Community Center at 8:30 a.m. You must
be a Reedley resident, at least 55 years old and
must show ID.

ESCAPADAS PARA LAS PER$ONAS

MAYORES
:·/
"\Ji'3-\eS '3-\'3-
C'3-SiD,O
Viajes
durante -
el dia
Duarte
Farm
Baile para personas mayores
Ctty of 'Reealey
-Ptog tcun.o.s ~o.to. ~e.tSMltlS
tn.O.!f ote.S
I 00 N. east avenue.
'Reealey, ca 8SBEi4
558-637-420'7'
(Jetil,idotJes de, ti8Mp& pasodos
• Billar
• Cartas-Texas Hold-Em
• Dominos
• Socializaci6n
• El hacer punto / ganchillo
• rompecabezas de mesa
OpottuAitJades po,o, VMIUlfati.os
No serfamos
capaces de
proporcionar todos
los servicios
que hacemos sin
nuestros
voluntarios.
c.Sabfas que los voluntarios vive aumento de siete
af10s? Hay una variedad de maneras para
ayudarnos aquf en el Centro de Mayores.

Danos una IIamada, o simplemente visitenos para averiguar c6mo hacerlo. @
~
.· 1,"
. . 'lt>';:· ;,~~ '
'Pn,gnuno, da ohnuerzc,,
COtlg~ot& ·u, ·· ~_, .·_',· . ..: - .. ,.·•. Las comidas tiene mas sabor cuando se disfrutar de ellos en
compafifa de los demas! Unirse a otras
personas mayores y disfruta de un buen
tiempo y un almuerzo nutritivo. Este
programa esta fjnanciado en parte por
la Agenda del Area de Fresno-Madera
sobre el Envejecimiento.

Cotnidos entregados
UL el dotniai.l.i.c,,
Disefiado para proporcionar una comida diaria balanceada para los adultos mayores confinados en casa (mas de
60 afios) que no son capaces de preparar alimentos adecuacfos para ellos y no tienen otros medias para asegurar
una nutrici6n saludabJe. Proporcionada
por la Agenda del Area de FresnoMadera sobre el Envejecimiento.

Coh,~istn,,
Disfrutar de una taza de cafe caliente o
te y unos deliciosos pasteles y panes
£sqWIIA sohcdohf& - Clases gtotis
• Ejercicio
• Tai Chi
• Caminar
• Verificaci6n de presi6n arterial
• Presentaciones a cargo de Luis A
Guzman, M. D.

RESOLUTION NO. 2023-060

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY TO

APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE
CONTRACT(S) LISTED ON PAGE 1 OF THIS AGREEMENT WITH THE FRESNOMADERA AREA AGENCY ON AGING FOR THE TIME PERIOD OF THIS CONTRACT COMMENCING NO LATER THAN JULY 1, 2023, AND ENDING NO LATER THAN JUNE 30, 2024, INCLUDING ANY SUBSEQUENT AMENDMENTS AND ALL NECESSARY SUPPORTING DOCUMENTS.

WHEREAS, the City of Reedley operates Senior Citizen Programs in the Community; and WHEREAS, the Fresno-Madera Area Agency on Aging provides grants for Senior Citizen programs; and
WHEREAS, the City of Reedley applies for and has -secured grants on a continuous basis for many years and has been required to execute grants on a yearly basis.

NOW, THEREFORE, BE IT RESOLVED that the City of Reedley City Council to approve and authorize the City Manager to execute contracts with the Fresno-Madera Area Agency on Aging on behalf of the City of Reedley.

This foregoing resolution is hereby adopted this 8th day of August, 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Anita Betancourt, Mayor
ATTEST:

Ruthie Greenwood, City Clerk

BUDGET AMENDMENT
RESOLUTION 2023-061
The City Council of the City of Reedley does hereby amend the 2023-24 Budget as follows:

SECTION I -ADDITIONS
Account Number
027-4695.1010
027 -4695.1040
027 -4695.1050
027-4695.1059
027 -4695.1060
027-4695.1070
027-4695.1080
Total
Account Description
Sr Nutrition FT Wages
Sr Nutrition FT FICA
Sr Nutrition CalPERS
Sr Nutrition FT Dental
Sr Nutrition FT Health Insurance
Sr Nutrition FT Work Comp
Sr Nutrition FT LTD
$
$
$
$
$
$
$
$
Amount
11,680
926
2,444
98 2,040
767
25 17,980
Purpose: Staff is requesting appropriations to fund the Senior Congregate Meal Program. These amounts reflect the budget in the contract with Fresno- Madera Agency on Aging.

SECTION 11 - SOURCE OF FUNDING
Account Number
027-3805
027-3735
027-3707
001-4610.7020
001-2710
Total
Account Description
FMAAA Grant
Senior Donations
Sr Transfer In Match (Reduced)
$
$
$
GF Transfer Out Match (Reduced) $
GF Unallocated Fund Balance (Savings) $
$
Amount
23,250
4,500
(9,770)
(9,770)
9,770
17,980
Impact: Revenue for the Senior Congregate Meal Program which reflects the amounts in the contract with the Fresno-Madera Agency on Aging.

REVIEWED:

Ze~ '7/27/23
Assistant City Manager
The foregoing resolution was approved by the City Council of the City of Reedley on the August 8, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN: APPROVED:

Anita Betancourt, Mayor
ATTEST:

DATE:

TITLE:

FROM:

August 8, 2023

REEDLEY CITY COUNCIL
D Consent
D Regular Item
D Workshop
D Closed
~ Public Hearing
ITEM NO: 9 ----
CONDUCT A PUBLIC HEARING AND ADOPT RESOLUTION NO. 2023-050,

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY APPROVING ENVIRONMENTAL ASSESSMENT NO. 2023-06, AND

DENYING THE APPEAL AND UPHOLDING THE ACTION OF THE

PLANNING COMMISSION TO DENY TENATIVE PARCEL MAP
APPLICATION NO. 2022-03 WHICH PERTAINS TO AUTHORIZING THE SUBDIVISION OF AN EXISTING 4.8-ACRE PARCEL LOCATED AT 8350

SOUTH FRANKWOOD AVENUE INTO FOUR PARCELS FOR FUTURE
SINGLE-UNIT AND MUL Tl-UNIT RESIDENTIAL DEVELOPMENT
APPROVED: Nicole R. Zieba
City Manager

RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. 2023-050, a Resolution of the City Council of the City of Reedley approving Environmental Assessment No. 2023-06, and denying the appeal and upholding the action of the Planning Commission to deny Tentative Parcel Map Application No. 2022-03 which pertains to authorizing the subdivision of an existing

4.8-acre parcel located at 8350 South Frankwood Avenue into four parcels for future singleunit and multi-unit residential development.

EXECUTIVE SUMMARY
Tentative Parcel Map Application No. 2022-03 pertains to the subdivision of an existing 4.8 acre parcel situated at 8350 South Frankwood Avenue into four parcels ranging from .31 acres to 2.49 acres for future single-unit and multi-unit residential development.

The existing General Plan Planned Land Use Designations are High Density Residential on the western half of the subject property along North Frankwood Avenue and Low Density Residential on the eastern half of the subject property towards North Sunny Lane. As shown in the Reedley Zoning Map below, the property is zoned as RM-2 (Multi-Unit Residential) and R-1-6 (One-Unit Residential). Future development of the land would require consistency with the current General Plan Planned Plan Use Designations and zoning designations on the site which include High Density Residential and Low Density Residential. ~---------
1 Subject :!--+ --+~~~ti
: Property :
l--------•
As a condition for approval of the tentative map application, the City required, and the applicant opposed, construction of a road extending North East Avenue north through Parcel 4 as well as East Evergreen Avenue west through Parcel 4 to provide public access to the subject parcel. Construction and dedication of public infrastructure such as roads are a standard City requirement of development. At this juncture, the applicant wants to offer "dedication" of the future roadway to the City of Reedley, but does not want to construct the road until proposed Parcel 4 is developed. Since it is possible that Parcel No. 4 would never develop, and therefore the road would never be built, staff recommended that the Reedley Planning Commission deny Tentative Parcel Map Application No. 2022-03.

On June 15, 2023, the Planning Commission, after hearing a presentation from City staff, rebuttal from the applicant, and receiving public comments, unanimously denied Tentative Parcel Map Application No. 2022-03. The Planning Commission found that the approval of Tentative Parcel Map Application No. 2022-03 would be inconsistent with the goals and objectives of the Reedley General Plan. Additionally, without the required construction and subsequent dedication of the road alignments of North East Avenue and East Evergreen Avenue, the tentative parcel map application would be substandard. The applicant filed a timely appeal with the City Clerk that was accepted on Monday, June 26, 2023. Staff recommends that the City Council, through Resolution No. 2023-050, deny the applicant's appeal and uphold the Planning Commission's action.