Reedley City Council
July 28, 2026

Scope of Work
The awarded agreement encompasses two major phases:

1. Preconstruction Phase (5 months):
o Site and building assessment
o Programming and conceptual design
o Cost estimation and constructability reviews
o Schedule development
o Collaboration with City staff to finalize design documents and establish a GMP

2. Progressive Design-Build Phase (15 months):
o Final design development and permitting
o Construction of the new Civic Center
o Commissioning and project closeout
The Progressive Design-Build Budget for the full project is $6,500,000, consistent with the City's established project budget.

Qualifications and Experience
The Statement of Qualifications from the Harris-Darden was impressive in many areas, including their deep bench of staff experience, professionalism throughout the interview process, technical accuracy, and wide range of current and past civic, institutional, and public facilities across California over their 111-year history, including the new Reedley Public Library. The firm is also known for its technical expertise in Progressive Design-Build delivery, sustainable construction practices, and ability to deliver complex renovation projects.

Darden Architects, Inc., headquartered in Fresno, specializes in public-sector architecture, including civic buildings, educational campuses, and historic rehabilitation projects. Darden's design philosophy emphasizes functional efficiency, design excellence, and preservation of architectural heritage. Their experience with adaptive reuse projects directly aligns with the Civic Center's historic downtown setting and the City's vision for distinctive, enduring civic facilities.

Environmental Assessment:

All improvements will occur on an existing developed site that is less than five acres within an urbanized downtown area where utilities and services are already available. Environmental Assessment No. 2026- 09 determined that the project is Categorically Exempt under Section 15301 (a) (Class 1/Existing Facilities) and Section 15332 (Class 32/ln-Fill Development Projects) of the California Environmental Quality Act (CEQA) Guidelines.

FISCAL IMPACT
The total not-to-exceed amount for the Progressive Design-Build Agreement with Harris Construction Co., Inc. and Darden Architects, Inc. is $574,250. The fiscal year 2026-2027 adopted budget includes a placeholder appropriation of $700,000 in the General Fund for the Civic Center Project, which also includes the City Council Chamber project. The $574,250 for the design and pre-construction work will be fully reimbursable to the General Fund from the Reedley Civic Center Lease Revenue Bonds, anticipated to be issued in January 2027.

ATTACHMENTS

1. Resolution No. 2026-052

2. Notice of Categorical Exemption

3. Standard Agreement

RESOLUTION NO. 2026-052

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY

AWARDING A PROGRESSIVE DESIGN-BUILD CONTRACT TO HARRIS
CONSTRUCTION CO., INC. AND DARDEN ARCHITECTS, INC. FOR THE

REEDLEY CIVIC CENTER PROJECT IN AN AMOUNT NOT TO EXCEED $574,250, AND FINDING THE PROJECT EXEMPT FROM THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, the City of Reedley ("City") issued a Request for Qualifications (RFQ) on March 12, 2026, seeking qualified Progressive Design-Build Entities (PDBEs) to design and construct the Reedley Civic Center Project; and
WHEREAS, the Reedley Civic Center Project will renovate the existing City-owned building at 936 G Street (former Bank of America) into a new Civic Center, replacing the current City Hall facility.

WHEREAS, the City utilized a two-step qualifications-based selection process in accordance with Government Code Section 1332.19 and Public Contract Code Section 10198, to select the most qualified Progressive Design-Build Entity; and WHEREAS, following evaluation and interviews, Harris Construction Co, Inc. and Darden Architects, Inc. were determined to be the most qualified team based on demonstrated experience, technical capability, and qualifications; and WHEREAS, the City and Harris Construction Co, Inc. and Darden Architects, Inc. have negotiated a Standard Agreement in substantial form for Progressive Design-Build Services in an amount not to exceed $574,250; and
WHEREAS, the project was evaluated and processed in accordance with provisions of the California Environmental Quality Act (CEQA); and
WHEREAS, Environmental Assessment No. 2026-09 determined that this project is categorically exempt under Section 15301(a) (Class I/Existing Facilities) and Section 15332 (Class 32/In-Fill Development Projects) of the California Environmental Quality Act (CEQA) Guidelines; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Los Banos does hereby:

1. The City Council of the City of Reedley hereby approve Environmental Assessment No. 2026-09

2. Approve and authorize the City Manager to execute the Standard Agreement between the City of Reedley and Harris Construction Co, Inc. and Darden Architects, Inc. for Progressive Design-Build Services for the Reedley Civic Center Project in an amount not to exceed $574,250.

3. Authorize the City Manager or designee to make minor modifications as necessary to carry out the intent of the agreement and to execute all related documents necessary for project implementation including the contingency.

4. Direct staff to file a Notice of Exemption with the Fresno County Clerk in accordance with CEQA Guidelines Section 15062.

PASSED AND ADOPTED by the City Council for the City of Reedley, California, at a regular meeting thereof on the 28th day of July 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Matthew Tuttle, Mayor
ATTEST:

Ruthie Greenwood, City Clerk
2 NOTICE OF EXEMPTION
To: County Clerk
County of Fresno
2220 Tulare Street, 1st Floor
Fresno, CA 93721

THE PROJECT DESCRIBED HEREIN IS DETERMINED TO BE CATEGORICALLY EXEMPT FROM THE PREPARATION OF ENVIRONMENTAL DOCUMENTS PURSUANT TO ARTICLE 19 OF THE STATE CEQA GUIDELINES.

LEAD AGENCY: City of Reedley
1733 Ninth Street
Reedley, CA 93654
APPLICANT:

Phone: (559) 637-4200 x 286
E-mail: [email protected]
City of Reedley Administrative Services Department
Paul Melikian
845 "G" Street
Reedley, CA 93654
Phone: (559) 637-4200 x 300
E-mail: [email protected]
PROJECT TITLE: Environmental Assessment No. 2026-09
City of Reedley Civic Center Project
PROJECT LOCATION: 936 "G" Street
EXEMPT STATUS: Categorical Exemption
PROJECT DESCRIPTION: The proposed project consists of a comprehensive renovation of the former Bank of America facility located at 936 "G" Street, Reedley, CA 93654, into the new City of Reedley Civic Center. The Civic Center will house the Administrative Services Department, Office of the City Clerk, Office of the City Manager, Office of the Assistant City Manager, Community Development Department, Engineering Department, and Public Works Department. Renovations will include fa9ade enhancements, plumbing, electrical conveyances, parking lot resurfacing and re-striping, interior refurbishment, and construction of new workstations, offices, conference rooms, public-facing counters, payment kiosks, bathrooms, and installation of new mechanical and technology equipment.

This project is exempt under Section 15301 (a) (Class 1/Existing Facilities) and Section 15332 (Class 32/lnfill Development Projects) of the California Environmental Quality Act (CEQA) Guidelines.

EXPLANATION: Section 15301 (a) (Class 1/Existing Facilities), exempts from the provisions of CEQA projects characterized as interior and exterior alterations involving such things as interior partitions, plumbing, and electrical conveyances. The proposed project includes exterior fa9ade improvements, parking lot resurfacing and re-striping, interior refurbishment, and construction of new workstations, offices, conference rooms, public-facing counters, payment kiosks, bathrooms, and installation of new mechanical and technology equipment. Therefore, this project is exempted under this Section.

City of Reedley
Categorical Exemption
Environmental Assessment No. 2026-09
Date:

Section 15332 (Class 32/ln-Fill Development Projects) of the CEQA Guidelines also exempts projects that are consistent with the General Plan and zoning; occur within the city limits on a site less than five acres; contain no habitat for endangered species; would not result in any significant effects relating to traffic, noise, air quality or water quality; and can be adequately served by all required utilities and public services.

The proposed project is consistent with the 2030 General Plan Update. The project occurs in the city limits of Reedley and is on an affected area that is less than five acres with no habitat for endangered species on the site. The project site is an existing building in an urban area, which has a high level of disturbance within, and adjacent to the project area, therefore it lacks suitable habitat for endangered species. The project will be compliant with the general plan policies and mitigation measures addressed in the Reedley General Plan 2030 Program EIR (SCH# 2010031106), which would determine that the project would not result in any significant effects related to traffic, noise, air quality or water quality.

The proposed project is an exemption characterized under Section 15301 (a) (Class 1/Existing Facilities) and Section 15332 (Class 32/lnfill Development Projects) of the California Environmental Quality Act (CEQA) Guidelines.

July 28, 2026 Submitted by:

Rodney L. Horton, Director
City of Reedley
Community Development Department
(559) 637-4200 ext. 286
City of Reedley
Categorical Exemption
Environmental Assessment No. 2026-09
.. Subject Property- - - - -
Vicinity Map
(not to scale)
I. STANDARD AGREEMENT

CITY OF REEDLEY

STANDARD AGREEMENT AGREEMENT NUMBER
xxxx
[x] CHECK HERE IF ADDITIONAL PAGES ARE ATTACHED:_M_PAGES REGISTRATION NUMBER

1. This Agreement is entered into between the City of Reedley and the Contractor named below:

Harris Construction Co., Inc.

CONTRACTOR'S NAM E

2. The term of this Agreement: From the date of Approval by City of Reedley as indicated by the approval stamp in the lower right-hand corner of this page and continuing for twenty (20) months.

3. The maximum amount of this Agreement is: $ 574,250.00

4. The parties agree to comply with the terms and conditions of the following exhibits, which are, by this reference, made a part of the Agreement.

Articles
Exhibit A
Exhibit B
Exhibit B-1
Exhibit C
Exhibit C-1
Exhibit D
One through Nine
Scope of Services
Reedley Civic Center
City of Reedley
Budget Detail and Payment Provisions
Contractor Team
General Terms & Conditions
Certifications
Prevailing Wage Requirement
6 page(s)
11 page(s)
2 page(s)
1 page(s)
10 page(s)
2 page(s)
2 page(s)
Items shown with an Asterisk(*), are hereby incorporated by ref erence and made part of this agreement as if attached hereto.

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

CONTRACTOR City of Reedley Use Only
CONTRACTOR'S NAME (If other than an individual, state wheth er a corporation, partnership, etc.) Harris Construction Co., Inc.

BY (Authorized Signature) DATE SIGNED (Do not type)
-
PRINTED NAME and TITLE OF PERSON SIGNING
Michael R. Spencer, President

ADDRESS
5286 East Home Ave.

Fresno CA, 93727-2103

AGENCY NAME
BY (Authorized Signature) DATE SIGNED [Do not type)
-
PRINTED NAME and TITLE OF PERSON SIGNING

ADDRESS
D Exempt
per

The City of Reedley (referred to interchangeably herein as "the city" has the option to amend this Agreement to extend the time of performance of the contract, with no additional cost or charge to the city.

The city and Contractor agree to cooperate with each other to fulfil their responsibilities and obligations under this Agreement. Both city and Contractor shall endeavour to maintain a good working relationship among members of the project team.

The Contractor represents that all services and work for which it is compensated by the city, whether performed by the Contractor or subcontractor, are necessary and essential for the Contractor to render its professional judgment in the performance of the Contract.

ARTICLE 1. DEFINITIONS
For purposes of this Agreement the following definitions shall apply:

A. AGREEMENT: The written and executed document known as the City of Reedley Standard Agreement, together with those Contract Documents identified therein and any Change Orders or Amendments thereto made in writing, signed by the parties, and approved as required. The terms Agreement and Contract are used interchangeably throughout this document.

B. APPROPRIATE AUTHORITIES/ AGENCIES: Any private, local, municipal, county, state, regional or Federal authority or agency that may be involved with the Project. This term is intended to include those agencies and authorities that may require information, specifications, approvals, etc., in connection with the Project on either a voluntary or non-voluntary basis.

C. AS-BUILT DOCUMENTS: Those documents showing the project as it was constructed. As-Built documents include any change or clarification to the construction documents.

D. BEST VALUE: The value determined by evaluation of objective criteria that relate to demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required. Other factors that will be considered include, features, functions, life cycle costs, experience, and past performance.

E. CONCEPT ORA WINGS: Any schematic drawings or architectural renderings that are prepared in such detail necessary to sufficiently describe the city's needs.

F. CONTRACT DOCUMENTS: The Contract Documents form the Contract for Progressive Design Build and consist of the Agreement, together with those documents set forth in the Agreement and any Change Orders or Amendments thereto made in writing, signed by the parties and approved as required.

G. CONTRACTOR: The Progressive-Design-Build Entity that has entered into a Contract with the city identified as such in the Contract and referred to throughout the Contract as if singular in number.

The term "Contractor" means the Contractor or the Contractor's representatives and includes those representatives providing construction contracting, professional architectural and/or professional engineering services as required herein.

H. CONSTRUCTION PROJECT MANAGER: The consultant who may be retained by the city to assist in the administration of the Preconstruction Phase and Progressive-Design-Build phases of the project.

I. CONSTRUCTION SUBCONTRACT: The subcontract awarded by the Progressive-Design-Build entity to a subcontractor that will perform work or labor or render service to the Progressive-Design-Build entity in or about the construction of the wo rk or improvement, or a subcontractor licensed by the State of California that, under subcontract to the Progressive -Design-Build Entity, specifically fabricates

and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications produced by the Progressive-Design-Build Team.

J. PROGRESSIVE-DESIGN-BUILD: A construction procurement process in which both the design and construction of a project are procured from a single entity.

K. PROGRESSIVE-DESIGN-BUILD BUDGET (also known as "Project Budget"): The budget amount established by the city that represents the total cost for the Project} including the cost to perform all activities necessary to complete the Preconstruction Phase and the Progressive-Design-Build Phase.

L. PROGRESSIVE-DESIGN-BUILD ENTITY (PDBEJ also known as "Progressive-Design-Builder"):

A partnership, limited liability company, joint venture} corporation, or other legal entity that is able to provide appropriately licensed contracting} architecturat and engineering services as needed pursuant to the Progressive-Design-Build Contract.

M. PROGRESSIVE-DESIGN-BUILD TEAM: The PDBE itself and the individuals and other entities identified by the PDBE as members of its team. Members shall include, but are not limited to, the Architect and Engineers of Record, the general contractor, and any subcontractors responsible for the design and construction of the Project.

N. GUARANTEED MAXIMUM PRICE (GMP): The maximum payment amount agreed upon by the city and the PDBE for the PDBE to finish all remaining design} preconstructionJ and construction activities to complete and close out the project.

0. PROGRESSIVE-DESIGN-BUILD PROJECT: A capital outlay project using the Progressive-Design-Build construction procurement process.

P. PROGRESSIVE-DESIGN-BUILD: A project delivery process in which both the design and construction of a project are procured from a single entity that is selected through a qualification-based selection at the earliest feasible stage of the project.

Q. PROJECT CRITERIA: The information that fully describes the scope of the proposed Progressive-DesignBuild project and includes, but is not limited to} the size} type} and design character of the buildings and site; the required form, fit function} operational requirements} and quality of design} materials, equipment, and workmanship; and any other information deemed necessary to sufficiently describe the city's needs. Project Criteria may include concept drawings, which include any schematic drawings or architectural renderings that are prepared in the detail necessary to sufficiently describe the city's needs.

R. PRECONSTRUCTION PHASE: The period following the award of a contract to a PDBE for a ProgressiveDesign-Build project in which the PDBE completes necessary design activities and any preconstruction activities to produce a GMP.

S. PROGRESSIVE-DESIGN-BUILD PHASE: The remaining design and preconstruction activities necessary after the Preconstruction Phase, and all construction activities, necessary to complete construction and closeout of a Progressive-Design-Build project.

T. PROJECT: The total design and construction of the work performed under the contract as described in Exhibit A, Project Description.

ARTICLE 2. PROJECT BUDGET
During the Preconstruction Phase, the Contractor shall complete the documents that will form the basis of the GMP, including but not limited to all program documents, design guidelines, project narratives, drawings, specifications, and other contract documents as required, such that the cost of the Project will not exceed the Progressive-Design-Build Budget. It is agreed that in the event the city and the Contractor cannot agree to a GMP, the Contractor shall, at the direction of the city and at no further cost to the city, revise the applicable documents so as to establish a GMP satisfactory to the city.

The current Progressive-Design-Build Budget for this project is $6,500,000 ARTICLE 3. SCHEDULE OF WORK
Time is of the essence for this Agreement. The Contractor shall work with the city to develop a master project schedule, including project milestones and deliverables. The schedule may be adjusted at the sole discretion of the city.

The Contractor shall commence work under this Agreement only when directed by the city in writing and shall prosecute the work diligently to complete the work as follows:

Preconstruction Phase: Upon notice to proceed from the city, Contractor shall perform work for this phase until completion of all the work, reference Exhibit A
Progressive-Design-Build Phase: Following the execution of an amendment to the Agreement, Contractor will perform work for this phase until completion of all work on the Project, including but not limited to, commissioning and all Project closeout activities.

The duration of the Preconstruction Phase and Progressive-Design-Build Phase is 20 months.

ARTICLE 4 . CONTRACTOR'S TEAM
A. The Contractor has been selected to perform the work herein, in part, because of the skills and expertise of key individuals and/or firms listed in Exhibit 8-1- Contractor's Team. Substitution of the individuals and/ or firms identified in Exhibit 8-1 is not allowed except with prior written approval of the city.

Substitutions of key individuals and/ or firms shall be limited to those instances when deemed absolutely necessary.

B. The Contractor shall designate a principal or qualified, experienced senior staff member, satisfactory to the city, as the project manager who shall, so long as performance continues to be acceptable to the city, remain in charge of the services for the Project. Additionally, the Contractor must furnish the names of all lead or key people in Contractor's firm that shall be associated with this Project. If the designated project manager or any other designated lead or key person fails to perform to the satisfaction of the city upon written notice, the Contractor shall have 15 calendar days to remove that person from the Project and replace that person with one acceptable to the city. A project manager and all lead or key personnel for any subcontractor must also be designated by that subcontractor and are subject to all conditions stated in this paragraph.

C. Contractor covenants that Contractor has no existing interest and shall not acquire any interest, direct or indirect, which could conflict in any manner or degree with the performance of services required under this Agreement and that no person having any such interest shall be employed or subcontracted by Contractor.

D. The Contractor, and the agents and employees of Contractor, in the performance of the Agreement, shall act in an independent capacity and not as officers or employees or agents of the City of Reedley.

ARTICLE 5. SERVICES

BASIC SERVICES
Contractor agrees to provide all services required by and in accordance with this Article and Exhibit A - Scope of Services and other necessary and incidental services that are required to provide architectural, engineering and support services for the Project. The city reserves the right to terminate the Agreement at any time. Contractor shall not be entitled to payment for any service not authorized by the city.

A. BASIC SERVICES
Contractor shall:

1. Contract for, or employ at Contractor1
s expense, subcontractors or personnel to the extent deemed necessary for the Scope of Services for the Project. Contractor1s personnel and subcontractors shall include but be not limited to architects, as such by the State of California and all other subcontractors necessary for development of the Project. The city reserves the right to reject the use of any subcontractor.

2. Consult and meet, as necessary, with normal and customary employees, agencies, and/or representatives of the city relative to the development of a GMP, design, and construction of the Project.

3. Conduct Project status meetings with the city, Construction Project Manager, equipment vendors, other professionals employed by the city, and other agencies as needed and directed by the city during the Project. For all meetings, the Contractor shall prepare meeting agendas, take meeting notes, and prepare meeting minutes that shall be distributed to the Project team in a timely manner.

4. Field check existing conditions as required to complete the work of this Agreement. All field checks of existing conditions must be documented by means of a report. The report must identify the existing conditions found and list recommendations or plans of action.

5. Be responsible for the professional quality, technical accuracy and the coordination of all analyses, reports, studies, surveys, plans, designs, drawings, specifications, and other deliverables and services provided by Contractor under this Agreement. Contractor shall, without additional compensation, correct or revise any errors or omissions, and incorporate responses to the cit/s review comments in provided deliverables until the deliverables are accepted by the city. Documents shall be prepared in full compliance with all applicable building codes, ordinances, and other requirements of regulatory authorities. The documents produced shall, at a minimum, comply with all applicable California State Building Codes, to include but not be limited to, Title 8 (Industrial Relations), Title 17 (Public Health), and Title 24 (Building Standards).

6. Unless otherwise noted, provide all contract deliverables to the city in at least two (2) electronic file formats: Portable Document Format (PDF), CADD as applicable; and the native file format(s) of the program(s) in which the documents were created. Electronic files shall not be password protected.

All PDF files shall allow printing, copying, and extracting content, and adding mark ups. All native files shall be able to be used in their native program, edited, and manipulated by the city.

7. Maintain a document management system to store, manage and facilitate the creation and review of the conformed Project Criteria, reports, studies, surveys, programs, agendas, minutes, designs, drawings, specifications, and other contract deliverables as applicable. At a minimum, provide access to

the document management system to the Reedley Engineering Department and the Construction Project Manager at no additional cost to the city. Upon completion of the Scope of Work in Exhibit A, provide electronic copies of all contract deliverables to the city on a portable hard drive.

ARTICLE 6. EXTRA SERVICES
A. Extra services shall be performed by Contractor only if prior written notification to proceed is given by the city.

B. The fee for extra services shall be based on the mutual acceptance of a lump sum increase or decrease in costs. Upon the citis written request, the Contractor shall furnish a detailed estimate of the increase or decrease in costs and time, together with cost breakdowns of labor, schedules, materials, equipment, and other supporting data within the time specified in such request. Cost breakdowns shall include but are not limited to hourly labor rates and hours; material quantities and unit costs; and equipment hourly rates and hours, as an example.

Contractor may not invoice the city for extra services without a written Amendment to this Agreement signed by both parties and approved by the city authorizing the extra services.

ARTICLE 7. DISPUTES AND CLAIMS PROCEDURES
The parties hereto mutually agree that the resolution of any claim or disputes arising under this Agreement shall be resolved pursuant to the following:

A. If the Contractor disputes any action by the city's Representative (Project Manager or Director) arising under or out of the performance of this contract, the Contractor shall notify the city's Representative of the dispute in writing and request a claims decision. The city's Representative shall issue a decision within 30 days of the Contractor's notice. If the Contractor disagrees with the city Representative's decision, the Contractor shall submit a formal claim to the Director of Engineering Department. The Director of Engineering Department shall issue a decision within 15 days of receipt of Contractor's formal claim.

The decision may encompass facts, interpretations of the Agreement, and determinations or applications of the law. The decision shall be in writing following an opportunity for the Contractor to present oral or documentary evidence and arguments in support of the claim. This administrative process must be followed prior to arbitration.

B. Contractor agrees to proceed with all work ordered by the city pending the outcome of any claim1 dispute, or arbitration.

C. Arbitration: Any Claim filed is not resolved by the above procedures shall be resolved by arbitration in accordance with the provisions of Public Contract Code Section 10240 et seq Either party may initiate arbitration by filing a Complaint in Arbitration with the Office of Administrative Hearings in Sacramento, California, in compliance with the requirements of Public Contract Code Section 10240, et seq., and Title 1,.

Arbitration shall be conducted in Sacramento, California.

ARTICLE 8. CITY REPRESENTATIVE
For the purposes of this Agreement, the city Representative shall be as designated in Article 9 - Notices.

The city Representative is not authorized by the city to make any commitments or changes which shall affect the price, terms, or conditions of this Agreement except by written amendment.

ARTICLE 9. NOTICES
Any notice may be served upon either party by delivering it in writing by overnight delivery service, or by depositing it in a United States mail deposit box with the postage thereon fully prepaid and addressed to the party at the address as set forth below:

CONTRACTOR: CITY:

Harris Construction Co., Inc. City of Reedley
5286 East Home Ave, Fresno, CA 93727 1733 Ninth Street, City of Reedley, CA 93654 Attn: Michael R. Spencer Attn: Paul Melikian
Email: [email protected] Email: [email protected]

EXHIBIT A. SCOPE OF SERVICES
A. PROJECT DESCRIPTION
The REEDLEY CIVIC CENTER is a comprehensive renovation of the former BANK OF AMERICA BUILDING, transforming the existing facility into a modern, centralized location for development-related public services. Designed as a one-stop shop, the Development Services Center will house multiple departments critical to the city's growth and development, including Planning, Building, Engineering, Fire Prevention, Housing, and Economic Development. The new facility will improve customer service by streamlining the permitting and development review process, enhancing interdepartmental collaboration, and providing a more efficient and accessible experience for residents, businesses, and developers.

PRECONSTRUCTION PHASE

A GENERAL

1. The scope of services includes, but is not limited to, providing programming services, site assessment services, design services, preconstruction services, project management services, labor, limited destructive field investigations, coordination, materials, tools, and equipment as necessary to produce a GMP and to complete the Preconstruction Phase of the Project.

2. Contractor shall perform all services identified herein, together with any related services necessary to achieve the standard of care and workmanship required by the terms of the Agreement.

3. Contractor shall certify that all Design Submissions, construction documents, or other related project documents are coordinated with all contributing subcontractors and consultants, whether they are contracted directly with the Contractor or not and must ensure quality assurance.

4. Necessary accommodations must be made to ensure city operations and activities are minimally impacted during the design and Preconstruction Phase activities.

B. EXECUTIVE SUMMARY

1. Prepare an executive summary for the project describing the general approach to design and construction and the unique design and construction strategies that the project team will employ to meet the goals of the project. The executive summary should include, but is not limited to, the information below:
a. Provide overview narrative describing the Project.
b. Provide status describing activities that occur during the Preconstruction Phase and highlight any critical issues.
c. Outline of critical issues along with resolutions (proposed or actual). d. Schedule identifying the actual status versus the planned progress of work. e. Actions proposed to recover the schedule, if applicable f. Neighborhood, traffic, parking, pedestrian, adjacent properties, and other urban issues. g. Project financial information

C. PROJECT SCHEDULE

1. Contractor will provide a Baseline Project Schedule, representing all tasks necessary to complete the Project within the Project durations. The schedule shall include tasks for the Preconstruction Phase and the Progressive-Design-Build Phase.
a. The schedule shall utilize the Critical Path Method (CPM) and comply with standard requirements for Progress Schedules and Reports.
b. The Baseline Project Schedule must include a summary of milestone tasks by all parties, regulatory and State approvals, reasonable durations for document review, risk, affecting the Project, demolition duration, significant milestones, consultant selection, and occupancy. c. The schedule must include a historic treatment sub-schedule within the master scheduled identifying the historic treatment of work

2. Contractor shall report proactively on potential schedule impacts and recommend potential solutions to schedule problems.

3. The Schedule shall be updated and submitted to the city, no less than monthly.

4. Each schedule shall be submitted in the format and method approved by the city.

5. The Contractor shall utilize Primavera Project Planner for Windows software (P6) by Primavera Systems, Inc., unless the city's representative approves otherwise.

6. Contractor to include staff from the city and its program management and construction management teams for pull planning sessions while developing the overall project schedule

7. If an alternative scheduling program is approved by the city, a description of the scheduling program shall be included in the Project Management Plan.

8. The Contractor shall review the Project Schedule with the city's representative regularly and notify the city of potential schedule risks in a Risk Matrix developed by Contractor and approved by the city.

9. Contractor shall actively evaluate the schedule and identify schedule efficiencies. When schedule efficiencies are identified, Contractor shall recommend modifications to the schedule that would expedite Project completion including Preconstruction Phase.

D. COST CONTROL MANAGEMENT

1. As an initial task, the Contractor, shall review the Progressive-Design-Build budget and determine if it is sufficient to plan, design and construct the Project. The contractor shall submit the initial budget review within 14 days of the NTP
a. The Contractor shall prepare a cost estimate and evaluate the estimate against the ProgressiveDesign-Build Budget and recommend, if necessary, the appropriate action to avoid potential cost overruns.

2. The Contractor shall monitor the budget as compared to the Project scope throughout the Preconstruction and Progressive-Design-Build Phase.

3. Contractor shall recommend potential Project savings to the city. a. Recommendations for proposed savings shall be accompanied by a firm quote and shall include any applicable additional services required due to the changes) and any required changes to the schedule.
b. Cost proposals for Project savings shall be as proposed by the Contractor and approved by the city.

Acceptance of a suggested savings will be determined at the sole discretion of the city.

4. The Contractor shall establish target cost values for the components of the building in accordance with AACE format. Tracking of those values shall be reported in a format approved by the city. a. If changes are suggested to the Project scope that may cause Project cost overruns) Contractor shall notify the city in writing as part of the regular project meetings.

5. Contractor shall make estimating information regularly available but no later than bi-weekly to the city so that the city can consider cost wherever possible throughout the planning) development) and design of the Project.
a. Cost Estimates will be required during preconstruction with detail consistent with that level of development defined by the Association of the Advancement of Cost Engineering ("AACE") Cost Estimate Classification System. (Class 1 detailed unit cost with detailed take off) b. The contractor shall submit cost estimates no less than every 8 weeks.

6. If the Contractor identifies potential cost overruns) Contractor shall notify the city as part of regular development and coordination meetings.

E. MEETINGS AND CONFERENCES

1. The meetings and conferences listed should be considered as minimum recommendations and convey the city's interest in their content and purpose. The contractor should expand and modify as appropriate.

2. The Project Management Plan should clearly describe the processes and procedures to facilitate and encourage communications.

3. During the Preconstruction Phase, the Contractor shall provide in the Project Management Plan an outline for meetings and conferences) processes and procedures, and how they will be incorporated and utilized in the project.

4. Project Kick-off Conference: The objective of this meeting is to introduce the Project team members, confirm understandings, roles) responsibilities, schedules, emergency contacts, partnering) neighbourhood awareness and outreach, and to review the procedural requirements of the Project as established by the contract requirements and the Project Management Plan. The Contractor will conduct the Project Kick-off Conference within fourteen (14) calendar days after the Notice to Proceed.

It will be attended by the Contractor) the city's Project team, including the Construction Project Manager, the Criteria Architect, and others as appropriate. The Contractor will, with input from the Construction Project Manager) prepare the agenda. The Contractor will prepare and distribute the meeting minutes no later than three (3) business days after the meeting is held. The city shall be a participant in all meetings
S. Systems Confirmation/ Basis of Design Conferences: The objective of these meetings is to review and affirm major building systems and identify design clarifications prior to development of the remaining

construction documents. The Contractor will schedule the Systems Confirmation Meetings within thirty (30) calendar days of the Notice to Proceed. Participants to include the Contractor and designated subcontractors, the city's Project team, and others as appropriate. The Contractor will prepare the agenda with input from the city's Project team and should include all major building systems, submittal processes and procedures, major materials selection, early lead times, and other issues as appropriate.

The Contractor shall prepare and distribute the minutes to the attendees and other as appropriate.

Meeting minutes shall be distributed no later than three (3) business days after such meeting is held.

6. Design Meetings: the objective of these meetings is to proactively facilitate the Contractor's liaison with the city's project team and sub-consultants for the purposes of design discussion during construction document development, completion of design development and construction documents, and to establish a mutually acceptable review procedure. These meetings are to be held at a mutually agreed upon location. Attendees shall include appropriate members of the contractor, city, and others, as appropriate. Contractor will prepare and distribute the agenda and minutes. Meetings will include an overview of the Contractor's look ahead schedule. Meeting minutes distributed no later than three (3) business days after such meeting is held.

7. The Contractor shall conduct weekly progress meetings with the city. The objective of these meetings is to review and monitor progress, procedures, issues, schedules, and other concerns/issues of the project.

8. The Contractor shall attend Materials Testing and Inspection meetings with the city, the city's Construction Manager, and any other stakeholders to develop the materials and inspection requirements for the project.

9. Each month the Contractor shall attend a payment meeting with the city's representative to agree on the percentage of the work completed during the current month to establish an amount to be requested in the Application for Payment.

10. Contractor shall attend meetings for each phase of work as required below.

11. Contractor shall keep and submit to the city meeting minutes for all Contractor lead meetings, in a format acceptable to the city.

F. DEMOLITION PACKAGE

1. The Contractor shall develop a demolition permit package including the hazardous material plan to be submitted to the local building department during the Preconstruction Phase.

G. PROJECT MANAGEMENT PLAN

1. The Contractor shall arrange and conduct a Project Kick-off meeting, at a time and a place selected by the city's Representative, to discuss procedures to be followed after NTP is issued. a. The purpose of the meeting will be to introduce the city's key personnel and to review the contract provisions, develop the Project Management Plan (PMP), and any other items pertaining to the Project.

2. The PMP will describe the key process, preconstruction, communication procedures, administration, tracking, and maintenance of key project data, and other critical project information related to coordination and management of the Project.

3. During the Kick-off Meeting, the Contractor and the city shall identify all items that must be described and defined in the PMP and set deadlines to have those items adequately described by the Contractor,

with any necessary supporting documentation. The PMP will, at a minimum, include or describe a process for the following:
a. Any requirement defined in this Exhibit A to be a part or associated with the PMP. b. Contact List
c. Communication Plan
d. Project Management Platform
e. Design Management Plan
f. Document Control
g. Submittal Schedule
h. Quality Assurance/Control Plan
i. Site Specific Safety Plan
j. Cost Management
k. Agency Having Jurisdiction Reviews, backchecks and approval

4. The PDBE shall also include an overview and plan related to the Contractors approved Project Management Software. The Plan must, at a minimum, include or address the following:

5. Documentation software platform (software) which integrates and centralizes all visual documentation throughout the construction project. Indexing and navigation system which indexes and links photographic documentation to actual construction drawings (project plans) by both date and location.

Software-integrated task management tool which supports task association to visual documentation and project plans

6. Preview map or chart of the Project Management application and application tools deployed for the Project

7. A summary of the Document Control Plan, including where and what files will be shared and available to other Project team members, with the Contractor and city.

8. Training Materials and information as required for city employees.

H. SITE INVESTIGATIONS

1. Contractor shall perform all site investigations, surveys, and studies to thoroughly verify all known site conditions, identify unknown conditions, and collect information and data necessary to develop the GMP for the Project.

2. Any destructive testing or exploration during the Preconstruction Phase will need to be patched and/or repaired to the original condition unless directed otherwise by the city. Provide photo documentation of the original condition prior to the destructive investigation work.

I. SPACE PROGRAMMING

1. Contractor shall immediately prepare to start building on the programming. This effort is required to define the GMP.

a. Contractor shall prepare a schedule of events, dates, and times to meet with the city, city representatives, and stakeholders outlining required participation by city staff. This will be delivered to the city no later than 30 days after NTP.
b. Contractor shall coordinate with the city to develop an Agenda and related project information, documentation, and tracking.

2. Consultant shall include a description of the activities, meetings, and information necessary to complete Programming for the Project in the PMP.

3. The Contractor shall hold as many meetings as necessary to complete Programming with stakeholders and city representatives.

4. Contractor shall work with the city's Representative to identify all Project Stakeholders and their level of engagement for programming and design during preconstruction.

5. The city's Representative shall support coordination with Project Stakeholders.

6. Contractor shall provide programming services to define, clarify and refine the project program that will best achieve the city's needs, function, quality, performance, and to confirm the Progressive Design Build Budget and schedule.

7. Contractor shall hold meetings with the city, city representatives, consultants and Project Stakeholders as needed to develop a Project Program that is approved by the city. a. Stakeholder Interviews: Coordinate and perform all interviews of stakeholders as necessary to establish facility and program needs.
b. Contractor shall incorporate and implement Change Management, Telework Standards and the impacts to the program.

8. Contractor shall be responsible for preparing a comprehensive space program, including but not limited to, detailed space requirements, room data sheets, blocking and stacking, special tenant requirements, and space plans.
a. Provide a spreadsheet listing all proposed program spaces, sizes of areas and rooms, and other square footages as compared to the Project Criteria. Deviations from the provided documents are to be clearly highlighted.
b. Provide a written description and necessary graphics showing assignable program space (ASF), outlining inclusions/exclusion for net departmental program space (NSF), and measure gross building area (GSF) including measurement method.
i. All square footage calculations shall be sub-totalled per department, per agency, per floor, and per building.

J. DESIGN

1. Upon receipt of the NTP, the Contractor shall commence the design of the building systems and the preparation of the Construction Documents.

2. Contractor shall provide architectural, engineering, and consulting services as required to construct the Project in all details in accordance with good practice, applicable building codes, and the Project Criteria.

3. Contractor shall complete the programming and obtain final approval from the city.

4. Contractor shall provide a copy of agreements with architects, engineers, and consultants to the city.

5. The necessary design services shall be apportioned into the Preconstruction Phase to support the development of the GMP. Contractor shall manage the services provided so that the transition between phases is seamless. The design services may be provided under either or both contract phases and in many instances will be started in the Preconstruction Phase and completed in the ProgressiveDesign-Build Phase.

6. Contractor shall meet at least weekly with city, city representatives, and consultants and provide such information as necessary to inform city of the Project design status and obtain city input and approval regarding design issues.
a. The Contractor shall be responsible for scheduling and coordinating the participation in these meetings.

7. Provide services to develop a final space program and prepare plan layouts to reflect the requirements of all Project Stakeholders and tenant departments.

8. Design Submissions
a. Contractor shall prepare Design Submissions to the level of development consistent with the guidelines provided in the Project Criteria.
b. Contractor shall separately identify in writing at the time of each of its formal submissions of Design Documents, any portions thereof that by reason of information contained or omitted constitute deviations from the requirements of the Project Criteria, General Conditions, Project Program, design intent or approved deviations previously approved by city. c. All Design Submissions shall be submitted in a format and file type approved by the city. d. Specifications shall not contain restrictions that will limit competitive bids. Where articles, materials, and equipment are identified by brand names, at least two brand names shall be specified, and shall be followed by the words "or equal". Exceptions shall only be as permitted by California Public Contract Code section 3400.
e. Design Submissions shall be required to be submitted to the city at the stage of development described below. Construction Documents must be in full compliance with all applicable laws, building codes, ordinances, and other requirements by regulatory authorities. f. Provide Basis of Design/Systems Confirmation
i. The contractor shall develop and provide a systems confirmation and Basis of Design Submittal with the city as soon as practical after the NTP of the preconstruction to validate the design direction and identify the final Basis of Design for the city's review and approval. The System Confirmation and the Basis of Design shall be complete for all disciplines. These documents shall depict the materials, equipment, design, layout, and general conditions of each building system in sufficient detail to confirm compliance with the city provided references including but not limited to the Performance Criteria.
ii. Design Narrative should be developed with a description of the design approach for the project.

Design approach should address the following topics: architectural composition of the interiors

(including existing conditions), durable materials palette for interiors and exteriors; Mechanical, Electrical, Plumbing, Fire systems, sustainability, building envelope, and other design concepts. Design narrative may include diagrams, graphic illustrations, conceptual sketches, and ideas, exhibits, and photographic images. g. Provide Design Documentation
i. Site Plan: Overall site plan including the size and locations of all proposed elements. Provide plans showing the following site elements;
• Site outdoor furniture and bike racks
• Vehicle access and signage
• Types and pavement sections of hardscape, including paving or concrete work • Elements consistent with the Classic Mid Century Modern style • Offsite improvements
• Underground utilities
• Prepare Code Analysis Plans to show compliance with codes including CalGreen, accessibility, and the City of Reedley.
ii. Floor Plans: Prepare floor plans of the renovated building. Plans are to indicate room names and square footages of rooms/areas.
• Prepare Code Analysis Plans to show compliance with codes. Include fire/ life safety analysis, fire rated assemblies, smoke control, accessibility, occupant load analysis for each floor indicating exiting analysis, floor occupant loading, number and width of existing stairs, travel distance, and all egress analysis including calculations as required for review and approval by local Planning and Building departments.
• Numerical breakdown of net square footage (NSF) to gross square footage (GSF) showing floor plate efficiencies
• Floor plans for all levels based on space programs. Detail flexibility of floor plates and show "future growth" arrangements.
• Enlarged room plans for clarity lobbies, stairs, elevator and restrooms showing dimensional clearances as necessary.
• Access control plans for ground floor to illustrate security and circulation. • Floor plans and ceiling plans shall include all building systems and structure as part of the GMP development.
• Furniture, fixtures, and equipment (FF&E) coordination. FF&E will be provided and installed by the furniture distributor. The city will identify any individual FF&E items which will be installed by the PDBE.
• Finishes
iii. Exte rior Building Elevations and Sections: Showing all elevations of the Project. Elevations are to denote major elements of the proposed Proj ect and the quality and look of building materials.

Demonstrate design consistency with Mid Century Modern style. Enlarged elevations of critical elements are encouraged. Include all exterior building characteristics, including but not limited to building form, surface materials, color, texture, and architectural detailing, with special emphasis on sustainability, maintainability and durability. Building section drawings should be provided to demonstrate that performance criteria for minimum vertical clearances and ceiling heights are coordinated with structural and mechanical systems. • Include a detailed rendering of building exterior skin (if modified) • Include elevations of proposed exterior skin mock-ups (if modified) • Include large scale details of curtain wall and material transitions (if modified) • Include preliminary structural calculations to substantiate that the proposed skin system is capable of withstanding the design loads specified. (if modified) iv. 30 Sketches/Renderings: Prepare 30 sketches/renderings with a combination of the building interior and exterior views. Include building characteristics, including but not limited to building form, surface materials, color, texture, and architectural detailing. h. All submission of Construction Documents shall be subject to Design Review by the city, city representatives, and consultants.
i. Review meetings between the Contractor and the city to review the Design Submissions shall be scheduled and held so as not to delay the Work. Such review shall not relieve the Contractor from its responsibilities under the Agreement.
ii. Such review shall not be deemed an approval or waiver by the city of any deviation from, or of the Contractor's failure to comply with, any provision or requirement of the Contract Documents, unless such deviation or failure has been identified as such in writing in the document submitted by the Contractor and approved in writing by the city. iii. Contractor must incorporate, clarify, or reconcile all design review comments provided by the city to the Contractor.

K. GMP (Awarded PDBE only)

1. The GMP proposal will include a written statement of its basis which shall include:
a. A list of all the documents used to prepare the GMP proposal. b. A list of clarifications and assumptions made by the contractor in preparation of the GMP to supplement the information in the Construction documents c. A detailed breakdown of all Project costs included in the GMP in a format and level of detail approved by the city.
d. Any other information required by the city to define or evaluate the GMP. e. The GMP shall be organized by trade buy out categories, contingencies, and other items that comprise the GMP.
f. The date of contract completion which the GMP is based, and a schedule of the construction documents issuance upon which the completion date is based. g. Price breakdown of the contractor's fee items including:

i. General Conditions
ii. General Requirements
iii. Design Contingency
iv. Construction Contingency
V. Bonds and Insurance
vi. General Contractor Fee

2. The GMP shall not exceed the Progressive-Design-Build Budget. All redesign costs will be borne by the PDBE.

3. The city will review the GMP Proposal and provide comments. a. The Contractor shall reconcile, incorporate, or respond to all city comments. b. The city will need at least 30 days to review, reconcile, and amend the contract to include the Progressive-Design-Build Phase scope of work.

L. PROJECT CRITERIA

1. During the development of the GMP, the contractor will develop the Project Criteria working with the city to further develop the documents. The contractor shall maintain a log of all changes to the Project Criteria documents and shall submit and review the log with the city during the weekly meetings.

2. The final, conformed Project Criteria documents shall incorporate all approved modifications and relevant supplementary documentation to fully describe the Project upon which the GMP is based. The conformed Project Criteria documents will serve, in part, as the scope of work for the future Progressive-Design-Build Phase of the Project.

M. SUBCONTRACTOR PACKAGE BUYOUT PLAN

1. Contractor shall prepare a subcontractor package buyout plan that includes a description of how they intend to approach subcontractor package buyout to maximize values and meet city procurement requirements. The plan shall outline the trade packages, buyout sequence, and anticipated dates of award. The buyout activities shall be included in the baseline project schedule.

N. OTHER REQUIREMENTS
Deliverables requiring submission and review during the Preconstruction Phase, include, but are not limited to, the following:

1. Executive Summary

2. Project Schedule

3. Cost Estimates

4. Monthly Reports

5. Elevator Evaluation for Compliance

6. Project Management Program

7. Project Program Report

8. Design Documents

9. GMP & Supporting Documents

10. Conformed Project Criteria

11. Subcontractor Buyout Package Plan

12. Commissioning Plan

13. Other items as applicable

PROGRESSIVE-DESIGN-BUILD PHASE (NOT IN CONTRACT)

END OF EXHIBIT A

CITY OF REEDLEY

ENGINEERING DEPARTMENT
Reedley Civic Center
EXHIBIT B. BUDGET DETAIL AND PAYMENT PROVISIONS
A. COMPENSATION

1. The consideration to be paid Contractor, as provided herein, shall be full compensation for all of Contractor's services and expenses, direct or indirect, including costs incidental to providing the services.

2. Total compensation for the work of this Agreement shall not exceed the sum of $574,250.00.

3. The total compensation shall be based upon the following amounts when authorized for each phase contemplated under this Agreement exclusive of extra services. a. Preconstruction Phase $574,250.00

4. Neither the city's review, approval of, nor payment for any of the services required under this Agreement shall be construed to operate as a waiver of any rights under this Agreement or of any cause of actions arising out of the performance of this Agreement.

B. METHOD OF PAYMENT

1. Application for Payment shall be prepared on a form and in the format provided by the city. Invoice shall include the contract number, the Project number(s), the Amendment number, Contract?r's Federal Employer Identification Number (FEIN); and shall be submitted to the city, Project Management and Development Branch, attention of the project director. Application for payment shall not be submitted more frequently than once monthly, in arrears.

2. Application for Payment shall be signed by an officer of the Contractor's firm.

3. Upon receipt and approval of Contractor's invoices, the city agrees to make payment as follows:
a. For the Preconstruction Phase
Monthly payment for the percentage of work completed less 5 percent retention; the final 5% shall be paid upon acceptance and approval of the Preconstruction Phase by the city.

4. When the estimated amount to be retained exceeds ten thousand dollars ($10,000), and the retention continues for a period of 60 days beyond the completion of phased services, upon written request and at the expense of the contractor, the city shall pay the retention earned directly to a state or federally chartered bank in this state, as the escrow agent. (Pub. Contract Code§ 6106.5.) See Public Contract Code section 6106.5, subdivision ( e ), for further requirements pertaining to subcontractors.

C. RATE ADJUSTMENT FOR COMPENSATION

CITY OF REEDLEY

ENGINEERING DEPARTMENT
Reedley Civic Center
The total compensation is set forth in Article 6 B. and is effective as of the date of approval of this Agreement by the city and shall be for the term of this Agreement. In the event that work is suspended by the city for more than twelve consecutive months, the current compensation for work that has not yet been performed may be adjusted at the city's sole discretion by no more than the Consumer Price Index for the duration of the suspension. However, the adjustment, if granted, shall never exceed three percent (3%) per year, and be calculated from the first year of the suspension and not from the effective date of the contract.

CITY OF REEDLEY

ENGINEERING DEPARTMENT
Reedley Civic Center
EXHIBIT B-1 CONTRACTOR'S TEAM
Firm Function/Discipline
r ·- - . - Harris Construction Co. Inc. Contractor /Progressive-Design-Build Entity Darden Architects
_ l A~;~ite~ o{ -~e~~rd
i Br~-~~ Ranso~ __ 1 St~~c!ura~ D_~sign
---, 1 Bedrock Engineering 1 Civil Engineer
j Wild E lec~;i~ ,- -- -- 1 ~le:tr!ca~D:s~gn
1 EKC 1 Low Voltage Design I- -
I Strategic Mechanical
[ CoscoFi;e · __ _
j Plumbing Design

I - - - -
I Fi_~e ~p_r~nkler_ ?esign
EB Landscape Landscape Design

CITY OF REEDLEY

ENGINEERING DEPARTMENT
Reedley Civic Center
EXHIBIT C. GENERAL TERMS AND CONDITIONS
A. APPROVAL
This Agreement is of no force or effect until signed by both parties and approved by the city if required.

Contractor may not commence performance until such approval has been obtained.

B. AMENDMENT
No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties, and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.

C. ASSIGNMENT
This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the city in the form of a formal written amendment.

D. INDEMNIFICATION:

To the fullest extent permitted by law in accordance with California Civil Code Sections 2782 and 2782.8, PDBE shall protect, indemnify, defend and hold harmless city, its Council members, officers, employees and agents ( each an "Indemnified Party" ) from and against any and all demands, claims, or liabilities of any nature, including death or injury to any person, property damage or any other loss, including all costs and expenses of whatever nature including attorney's fees, experts fees, court costs and disbursements ( " Claims" ) that arise out of, pertain to, or relate to the negligence, recklessness, or wilful misconduct of the PDBE, its officers, employees, agents or contractors under this Agreement, regardless of whether or not it is caused in part by an Indemnified Party.

E. Notwithstanding the above, nothing in this section shall be construed to require PDBE to indemnify an Indemnified Party from Claims arising from the active negligence, sole negligence, or wilful misconduct of an Indemnified Party.

F. PDBE shall pay city for any costs city incurs to enforce this provision. Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of PDBE against city or any other Indemnitee.

G. Pursuant to Public Contract Code Section 9201, city shall timely notify PDBE upon receipt of any thirdparty claim relating to the Contract.

H. The acceptance of PDBE's services and duties by city shall not operate as a waiver of the right of indemnification. The provisions of this Section shall survive the expiration or termination of this Agreement. "DISPUTES
Contractor shall continue with the responsibilities under this Agreement during any dispute.

I. TERMINATION

1. The city reserves the right to terminate this Agreement upon thirty (30) days written notice to the Contractor.

CITY OF REEDLEY

ENGINEERING DEPARTMENT
Reedley Civic Center

2. If the Agreement is terminated for convenience, the Contractor will be compensated for cost incurred up to the notice of the termination. In no event shall payment for such costs exceed the current contract amount. All costs shall be subject to audit by the city.

3. The city may immediately terminate this agreement and be relieved of the payment of any consideration to Contractor should Contractor fail to perform the covenants herein contained at the time and in the manner herein provided. In the event of such termination, the city may proceed with the work in any manner deemed proper by the city The cost to the city shall be deducted from any sum due the Contractor under this agreement, and the balance, if any, shall be paid the Contractor upon demand.

4. In the event of termination, whether for convenience or failure to perform, the Contractor shall deliver forthwith to the city all finished or unfinished studies, reports, special forms, schedules, designs, data, surveys, calculations, drawings, maps, models, photographs, electronic files and any other information pertaining prepared by the Contractor under the terms of this Agreement.

5. Thereafter, if the city should determine to complete the original Project or substantially the same Project, the city shall have the right to use any original tracings, drawings, calculations, specification estimates and other construction documents prepared under this Agreement by Contractor who shall make them available to State upon request without additional compensation.

J. INDEPENDENT CONTRACTOR
Contractor, and the agents and employees of Contractor, in the performance of this Agreement shall act in an independent capacity and not as officers or employees or agents of the city.

K. RECYCLING CERTIFICATION
Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of recycled content, both post-consumer waste and secondary waste as defined in the Public Contract Code sections 12161 and 12200, in materials, goods, or supplies offered or products used in the performance of this Agreement, regardless of whether the product meets the required recycled product percentage as defined in the Public Contract Code sections 12161 and 12200. Contractor may certify that the product contains zero recycled content. (Pub. Contract Code§§ 10233, 10308.5, 10354.) L. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractors shall not deny the contract's benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination.

Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement

CITY OF REEDLEY

ENGINEERING DEPARTMENT
Reedley Civic Center
such article. Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours 1 notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.)
Contractor shall include the non-discrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.

M. CERTIFICATION CLAUSES: the CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.

N. TIMELINESS
Time is of the essence in this Agreement.

0. COMPENSATION
The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided.

P. GOVERNING LAW
This contract is governed by and shall be interpreted in accordance with the laws of the State of California.

Q. ANTITRUST CLAIMS
Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes sections set out below.

1. The Government Code chapter on antitrust claims contains the following definitions:
a. "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the city or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuantto subdivision ( c) of section 16750 of the Business and Professions Code.
b. "Public purchasing body" means the State or the subdivision or agency making a public purchase. (Gov. Code§ 4550.)

2. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it shall assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2 ( commencing with Section 16 700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant

CITY OF REEDLEY

ENGINEERING DEPARTMENT
Reedley Civic Center
to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder. (Gov. Code§ 4552.)

3. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. (Gov. Code§ 4553.)

4. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation oflaw for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action. (Gov. Code§ 4554.) R. CHILD SUPPORT COMPLIANCE ACT
"For any Agreement more than $100,000, the Contractor acknowledges in accordance with, that:

1. Contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 of Part 5 of Division 9 of the Family Code (commencing with section 5200); and

2. Contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department."
S. UNENFORCEABLE PROVISION
If any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.

T. LICENSING
Contractor, shall, without expense to the city be responsible for obtaining and maintaining any licenses and permits and for complying with any applicable Federal, State, and municipal laws, codes, and regulations, as necessary for the prosecution of Contractor's work.

U. RELEASE OF INFORMATION
Contractor shall not make any public information release in connection with services performed under this Agreement without advance written permission of the city.

V. OWNERSHIP OF MATERIALS

1. All materials and documents developed in the performance of this Agreement are the property of the city. The city shall have unlimited rights, for the benefit of the city, in all drawings, designs, specifications, notes and other work developed in the performance of this Agreement, including the right to use same on any other city work at no additional cost to the city. Contractor agrees to

CITY OF REEDLEY

ENGINEERING DEPARTMENT
Reedley Civic Center
and does hereby grant to the city a royalty-free license to all such data which Contractor may cover by copyright and to all designs as to which Contractor may assert any rights or establish any claim under the patent or copyright laws. Contractor agrees to furnish and to provide access to the originals or copies of all such materials upon the request of the city. The city agrees to make no demand on Contractor for responsibility for the city's use of such materials for any other city work which is not the subject of an agreement between the city and Contractor for such use. In the event the Contractor does not act as the Progressive-Design-Builder, the city agrees to make no demand on Contractor for responsibility for the city's use of materials, that are not developed to establish the Performance Criteria for the Project, with any other Progressive-Design-Build contractor.

2. If the Contractor performs the work required under this Agreement with the assistance of (CAD) Technology, the Contractor shall deliver to the city, on request, a copy that contains the design files and shall specify format and the supplier of the software and hardware necessary to use the design files.

3. The city does not assume any obligation to employ the Contractor's services or pay Contractor royalties of any type as to future programs which may result from the work performed under this Agreement.

W. WAIVER
No waiver of any condition, requirement or right expressed in this Agreement shall result from any forbearance of the city to declare a default.

X. BROKERAGE OR CONTINGENT FEES
Contractor warrants by execution of this Agreement, that no person or selling agency has been employed or retained to solicit or secure this Agreement upon understanding or agreement for a commission, percentage, brokerage or contingent fee, excepting bona fide employees or established commercial or selling agencies maintained by Contractor for the purpose of securing business. For breach or violation of this warranty, the city shall, in addition to other remedies provided by law, have the right to terminate this Agreement without liability, paying only for the work actually performed, or otherwise recover the full amount of such commission, brokerage or contingent fee.

Y. RELEASE OF CLAIMS
The acceptance by the Contractor of final payment shall be and shall operate as a release to the city of all claims and all liability to the Contractor for everything done or furnished in connection with this Agreement and for every act and neglect of the city and others relating to or arising out of this Agreement.

Z. INSURANCE REQUIREMENTS
Note: The term "Vendor" is used as a placeholder in the following language examples. Depending on the agreement and/ or scope of work, alternate terms of Contractor, Consultant, Provider, Professional, Service Provider, or Hauler may be more applicable. Below are typically required insurance coverages.

Commercial General Liability

1. Vendor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office (ISO) form CG 00 01, in an amount not less than $5,000,000.00 per

CITY OF REEDLEY

ENGINEERING DEPARTMENT
Reedley Civic Center e
occurrence, $5,000,000.00 general aggregate, and $5,000,000.00 products and completed operations. The policy shall include a per project or per location general aggregate endorsement. If a per project/location endorsement is not available, the limit for the general aggregate shall be doubled.

2. The policy shall allow and be endorsed as primary and not seek contribution from the city' s coverage.

3. The policy(s) shall provide and be endorsed to include, the city, its officers, officials, employees, agents, and volunteers as additional insureds on ISO form CG 20 10 ( or equivalent) for ongoing operations, and, for construction or service agreements, ISO form CG 20 37 ( or equivalent) for completed operations.

4. Any failure to comply with reporting provisions of the policies by Vendor shall not affect coverage provided to the city.

5. Coverage shall state that Vendor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

6. Coverage shall allow and be endorsed to include a waiver of subrogation in favor of the city and its officers, officials, employees, and agents.

Business Automobile Liability

1. Vendor shall provide auto liability coverage for owned, non-owned, and hired autos using ISO Business Auto Coverage form CA 00 01 ( or equivalent) with a limit of not less than $5,000,000.00 per accident.

2. The policy shall provide and be endorsed that the city, its officers, officials, employees, agents, and volunteers are included or named as additional insureds.

3. The policy shall allow and be endorsed to include a waiver of subrogation in favor of the city, its officers, officials, employees, and agents.

Umbrella or Excess Liability

1. The limits ofliability for commercial general liability and automobile liability may be provided through a combination of primary and umbrella or excess liability policies provided each policy complies with the requirements set forth in this agreement. Excess policies shall be follow-form to the underlying policies. Umbrella or excess policies shall include city and its officers, officials, employees, agents, and volunteers as additional insured.

Workers' Compensation and Employers' Liability - Statutory

1. Vendor shall, at its sole cost and expense, maintain Statutory Workers Compensation Insurance and Employer' s Liability Insurance for all persons employed directly or indirectly by Vendor. The Statutory Workers' Compensation Insurance and Employer's Liability Insurance shall be provided with limits of not less than $5,000,000 each accident, $5,000,000 by disease-policy limit, and $5,000,000 by disease-each employee. No proprietor, partner, executive officer, or member shall be excluded. In the

CITY OF REEDLEY

ENGINEERING DEPARTMENT
Reedley Civic Center
alternative, Vendor may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code.

Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of city.

2. The insurer, if insurance is provided, or Vendor, if a program of self-insurance is provided, shall allow, and be endorsed to waive all rights of subrogation against city and its officers, officials, employees, agents, and volunteers.

3. The requirement to maintain Statutory Worker' s Compensation and Employer' s Liability Insurance may be waived by the city upon written verification that Vendor does not have any employees.

Builders Risk Insurance a. Builders Risk/Course of Construction insurance.

1. The coverage shall be written for an amount equal to the initial contract amount plus the value of any subsequent change orders. Policy shall be provided for replacement value on an "all-risk" or special causes of loss basis, including earthquake and flood. The city shall be named as Loss Payee on the policy and there shall be no coinsurance penalty provision in any such policy.

Policy must include coverage for debris removal, and insure the building(s), structures, machinery, equipment, materials, facilities, fixtures, and all other properties constituting a part of the project. The limits shall be sufficient to ensure the full replacement value of any property or equipment stored either on or off the project site or in transit. Such insurance shall be on a form acceptable to city to ensure adequacy of terms and limits. The policy shall allow for and include a waiver of subrogation endorsement in favor of the Insureds.

2. Vendor shall not be required to maintain property insurance for any portion of the Project following transfer of control thereof to city.

3. The Vendor shall be the named insured, and the city and subcontractors of any tier shall be named as insureds. d. The policy shall allow and be endorsed to include a waiver of subrogation in favor of the city, its officers, officials, employees, and agents.

Installation Floater

1. For construction work not eligible for a builder' s risk policy, Vendor, shall provide an installation floater, covering the work performed under the contract or agreement, on a form at least as broad as Insurance Services Offices, Inc. (ISO) Causes of Loss - Special Form. The policy shall cover the labor, materials, and equipment, including materials and equipment in transit or away from the project site, to be installed in the existing structure(s). The coverage shall be written for an amount equal to the initial contract amount plus the value of any subsequent change orders. The policy shall allow for or include a waiver of subrogation in favor of the Insureds.

Professional Liability

2. Vendor shall maintain professional liability insurance that insures against professional errors and omissions that may be made in performing professional services in the minimum amount of $5,000,000.00 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of the start of work, and Vendor agrees to

CITY OF REEDLEY

ENGINEERING DEPARTMENT
Reedley Civic Center
maintain continuous coverage through a period no less than three (3) years after completion of the work.

All Coverages

1. Any available insurance proceeds broader than) or in excess of the specified minimum insurance coverage requirements and/ or limits shall be available to the additional insureds.

Furthermore) the requirements for coverage and limits shall be (1) the minimum coverage and limits specified; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. No representation is made that the minimum insurance requirements are sufficient to cover the obligations of the Vendor.

2. Each required insurance policy shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written notice) has been given to the city) except that ten (10) days' prior written notice shall apply in the event of cancellation for nonpayment of premium. If a carrier will not provide the required notice of cancellation) the Vendor shall provide written notice to the city of a cancellation no later than 3 business days before cancellation.

3. All self-insurance) self-insured retentions) and deductibles must be declared and approved by the city.

4. Evidence of Insurance - Prior to commencement of work) the Vendor shall furnish the city with certificate(s) of insurance evidencing compliance with the insurance requirements above. All required endorsements shall be attached to the certificate(s)) including additional insured) waiver of subrogation) primary coverage) and notice of cancellation endorsements. The Vendor shall provide complete or certified copies of all required insurance policies if requested by the city.

5. Acceptability of Insurers - Insurance shall be placed with insurers admitted in the State of California and with an AM Best rating of A- VII or higher.

6. Hired Parties - Vendors who will use subcontractors or other parties to provide materials) services) or perform construction or other work for the Vendor must enter into a written and executed contract or agreement with each of its subcontractors) vendors) agents) subconsultants and/ or any other parties) collectively) "hired parties" . The contract or agreement must contain a defense) indemnification and hold harmless provision in favor of the city and its officers) officials) employees, and agents. The contract or agreement shall also cause the hired parties to comply with the insurance requirements required of the Vendor, including providing an additional insured endorsement for ongoing and completed operations in favor of the city and its officers, officials, employees, and agents. Vendor shall obtain certificates of insurance and additional insured endorsements from each of its hired parties and provide a copy to city upon request.

IND EM NI FI CA TIO N:

CITY OF REEDLEY

ENGINEERING DEPARTMENT
Reedley Civic Center
To the fullest extent permitted by law in accordance with California Civil Code Sections 2782 and 2782.8, PDBE shall protect, indemnify, defend and hold harmless city, its Council members, officers, employees and agents ( each an "Indemnified Party" ) from and against any and all demands, claims, or liabilities of any nature, including death or injury to any person, property damage or any other loss, including all costs and expenses of whatever nature including attorney's fees, experts fees, court costs and disbursements ( " Claims" ) that arise out of, pertain to, or relate to the negligence, recklessness, or wilful misconduct of the PDBE, its officers, employees, agents or contractors under this Agreement, regardless of whether or not it is caused in part by an Indemnified Party.

Notwithstanding the above, nothing in this section shall be construed to require PDBE to indemnify an Indemnified Party from Claims arising from the active negligence, sole negligence, or wilful misconduct of an Indemnified Party.

PDBE shall pay city for any costs city incurs to enforce this provision. Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of PDBE against city or any other Indemnitee.

Pursuant to Public Contract Code Section 9201, city shall timely notify PDBE upon receipt of any thirdparty claim relating to the Contract.

AA. The acceptance of PDBE' s services and duties by city shall not operate as a waiver of the right of indemnification. The provisions of this Section shall survive the expiration or termination of this Agreement. "COMPUTER SOFTWARE USE
Contractor certifies that it has appropriate systems and controls in place to ensure that city funds shall not be used in the performance of this contract for the acquisition, operation, or maintenance of computer software in violation of copyright laws.

BB. SUBCONTRACTING
Nothing contained in this Agreement or otherwise, shall create any contractual relation between the city and any Subcontractors, and no sub agreement shall relieve Contractor of its responsibilities and obligations hereunder. Contractor agrees to be as fully responsible to the city for the acts and omissions of its Subcontractors as it is for the acts and omissions of persons directly employed by Contractor. Contractor's obligation to pay its Subcontractors is an independent obligation from the city's obligation to make payments to Contractor.

CC. ADDITIONAL PROVISIONS

1. General:
a. These additional provisions shall apply to all work performed under the agreement by Contractor's own organization and with the assistance of workers under Contractor's immediate superintendence and to all work performed on the contract by piecework, station work, or by subcontract.
b. Except as otherwise provided for in each Section, Contractor shall insert in each subcontract all the stipulations contained in these required Additional Provisions and further require their

CITY OF REEDLEY

ENGINEERING DEPARTMENT
Reedley Civic Center
inclusion in any subcontract. The required Additional Provisions shall not be incorporated by reference in any case. Contractor shall be responsible for compliance by any subcontractor with these required Additional Provisions.
c. A breach of any of the stipulations contained in these required Additional Provisions shall be sufficient grounds for termination of the Agreement.
d. A breach of Additional Provisions, Section a, "General", paragraph 2 may also be grounds for debarment as provided in 29 CFR 5.12.

2. Hours of Work:
a. Contractor to compensate contractor's/subcontractors' workers at a rate of one and one-half times the basic rate of pay for work performed in excess of eight hours per day/ 40 hours per week Contractor or its subcontractor(s), as appropriate, shall forfeit $25, as a penalty to the city, for each worker employed in the execution of the contract by the respective contractor or subcontractor for each calendar day during which that worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Labor Code Sections 1810 through 1815.

Contractor shall perform work within an 8-hour shift ( excluding lunch break) unless requested and approved in writing by the city's Representative to work additional hours (overtime).

CITY OF REEDLEY

ENGINEERING DEPARTMENT
Reedley Civic Center
EXHIBIT C-1 CERTIFICATIONS
I, the official named below, CERTIFY UNDER PENAL TY OF PERJURY that I am duly authorized to legally bind the prospective Contractor to the clause( s) listed below. This certification is made under the laws of the State of California.

Contractor /Bidder Firm Name (Printed)
: Harris Construction Co., Inc.

Federal ID Number I
I
r - - - , By (Authorized Signature) -"1
Printed Name and Title of Person Signing
Michael R. Spencer, President
~
I·-- -- -- - ----1 l Date Executed 1 Executed in the County of

CONTRACTOR CERTIFICATION CLAUSES
A. STATEMENT OF COMPLIANCE
Contractor has, unless exempted, complied with the non-discrimination program requirements. (Gov. Code §12990 (a-f) and CCR, Title 2, Section 11102) (Not applicable to public entities.) B. DRUG::FREE WORKPLACE REQUIREMENTS
Contractor will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:

1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.

2. Establish a Drug-Free Awareness Program to inform employees about:
a. the dangers of drug abuse in the workplace
b. the person's or organization's policy of maintaining a drug-free workplace c. any available counselling, rehabilitation and employee assistance programs d. penalties that may be imposed upon employees for drug abuse violations

3. Every employee who works on the proposed Agreement will:
a. receive a copy of the company's drug-free workplace policy statement b. agree to abide by the terms of the company's statement as a condition of employment on the Agreement
C. NATIONAL LABOR RELATIONS BOARD CERTIFICATION
Contractor certifies that no more than one (1) final unappealable finding of contempt of court by a Federal court has been issued against Contractor within the immediately preceding two-year period because of j

CITY OF REEDLEY

ENGINEERING DEPARTMENT
Reedley Civic Center
Contractor's failure to comply with an order of a Federal court, which orders Contractor to comply with an order of the National Labor Relations Board. (Pub. Contract Code §10296) (Not applicable to public entities.)
D. CONTRACTS FOR LEGAL SERVICES $50,000 OR MORE - PRO BONO REQUIREMENT Contractor hereby certifies that Contractor will comply with the requirements of Section 6072 of the Business and Professions Code, effective January 1, 2003.

E. LABOR CODE/WORKERS' COMPENSATION
Contractor needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Contractor affirms to comply with such provisions before commencing the performance of the work of this Agreement. (Labor Code Section 3700)
F. AMERICANS WITH DISABILITIES ACT
Contractor assures the city that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. ( 42 U.S.C. 12101 et seq.)

CITY OF REEDLEY

ENGINEERING DEPARTMENT
Reedley Civic Center
EXHIBIT D. PREVAILING WAGE REQUIREMENT
The Contractor shall comply with Labor Code Sections 177 4 and 177 5. Pursuant to Section 177 4, the Contractor and every subcontractor, regardless of tier, shall pay not less than the specified prevailing wage rates to all workers employed in the execution of the Contract. In accordance with Section 1775, the Contractor shall forfeit to the city up to $200 for each day, or portion thereof, for each worker paid less than the prevailing wage rates for the work or craft in which the worker is employed for any work executed under the Contract by the Contractor or by any subcontractor, regardless of tier, in violation of the provisions of the Labor Code; and, in particular, Labor Code Sections 1770 to 1780, inclusive. In addition to such forfeiture, the difference between such stipulated prevailing wage rates and the amount paid to each worker for each day, or portion thereof, shall be paid to each underpaid worker by the Contractor. This provision shall not apply to properly registered apprentices.

A. Pursuant to Labor Code, Section 1770, the Director of the Department of Industrial Relations (DIR) has ascertained the general prevailing rate of per diem wages and a general prevailing rate for legal holiday and overtime work for each craft required for execution of the Contract. The Contractor shall obtain copies of the prevailing rate of per diem wages from:

Department of Industrial Relations
Division of Labor Statistics & Research
PO Box 420603
San Francisco, CA 94142-0603
(415) 703-4780
Or wage rates may be accessed on the internet at
http://www.dir.ca.gov/DLSR/statistics research.html.

The Contractor is responsible to read, understand and comply with all the guidelines, including the fine print in the prevailing wage determinations; and shall post a copy of the prevailing wage rates, specific to the Project, at the Project site.

B. Wage rates set forth are the minimum that may be paid by the Contractor. Nothing herein shall be construed as preventing the Contractor from paying more than the minimum rates set. No extra compensation will be allowed by the city due to the inability of the Contractor to hire labor at minimum rates, nor for necessity for payment by the Contractor of subsistence, travel time, overtime, or other added compensations, all of which possibilities are elements to be considered and ascertained to the Contractor's own satisfaction in preparing their Cost Sheet at the time of the bidding opportunity and will be applicable for the term of the contract.

C. If it becomes necessary to employ crafts other than those listed in DI R's General Prevailing Wage Rate booklet, the Contractor shall contact the Division of Labor Statistics and Research as noted above.

The rates thus determined shall be applicable as minimum for the contract and incorporated in the Cost Sheet. When the wage determination shows an expiration date (noted by a double asterisk**), to expire during the term of the contract, the Contractor must call or write the DIR to obtain the new rates and will have incorporated them into their Cost Sheet at the time of the bidding opportunity and will then be applicable for the term of the contract.

CITY OF REEDLEY

ENGINEERING DEPARTMENT
Reedley Civic Center e
D. The Contractor and each subcontractor, regardless of tier, shall keep an accurate payroll record showing the names, addresses, social security numbers, work classifications, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the Contractor and/or subcontractor in connection with the Work. Payroll records shall be certified and shall be on forms provided by the Division of Labor Standards Enforcement or shall contain the same information as those forms. The Contractor's and subcontractor's certified payroll records for each employee shall be submitted with each payment request, covering the period of the payment request unless requested otherwise by the Labor Commissioner of the Department of Industrial Relations pursuant to Labor Code Section 1771.4( c) (2) (b). If this contract was awarded on or after April 1, 2015, monthly payrolls should be sent directly to the Department of Industrial Relations in the current prescribed electronic format. Refer to
http://www.dir.ca.gov/Public-Works/PublicWorks.html for access to the electronic Certified Payroll ( eCRP) Application.

E. Labor Compliance Monitoring and Enforcement: This project is subject to monitoring and enforcement by the Department of Industrial Relations (DIR), Compliance Monitoring Unit if awarded after January 1, 2015. All Contractors and subcontractors, regardless of tier, shall be required to comply with the Monitoring and Enforcement Program, including, but not limited to, contractor registration, submittal of electronic certified payroll reports directly to the DIR and cooperation with on-site monitoring by DIR personnel. Refer to Labor Code 1771.4 et seq.

DATE:

TITLE:

REEDLEY CITY COUNCIL
D Consent
[g] Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: )2
July 28, 2026

CONSIDERATION OF ITEMS PERTAINING TO THE DESIGN AND
PLACEMENT OF ARTWORK WITHIN CAMACHO PARK, LOCATED AT 1000 E. NORTH AVENUE (APN: 370-030-28T & 370-030-19T):

A) ADOPT ENVIRONMENTAL ASSESSMENT NO. 2026-03 MAKING A

FINDING OF NO POSSIBILITY OF A SIGNIFICANT EFFECT, AND

DECLARING THE ACTIVITY IS NOT SUBJECT TO CEQA
B) APPROVE SIGN PERMIT APPLICATION NO. 2026-07 FOR THE DESIGN

AND PLACEMENT OF ARTWORK WITHIN CAMACHO PARK, LOCATED
AT 1000 E. NORTH AVENUE (APN: 370-030-28T & 370-030-19T) SUBMITTED: Rodney L. Horton
APPROVED:

Community Development Direc
Sarah Reid
Community Services Directo
Nicole R. Zieba J
City Manager '_jJ___

RECOMMENDATION
The Community Services Commission and the Planning Commission recommends that the City Council take the following actions pertaining to design and placement of artwork within Camacho Park, located at 1000 E. North Avenue (APN: 370-030-28T & 370-030-19T). a) Adopt Environmental Assessment No. 2026-03, making a Finding of No Possibility of a Significant Effect, and declaring the activity is not subject to CEQA; and b) Approve Sign Permit Application 2026-07, for the design and placement of artwork within Camacho Park, located at 1000 E. North Avenue (APN: 370-030-28T & 370- 030-19T).

PROJECT DESCRIPTION/BACKGROUND
In October 2015, the City Council of the City of Reedley adopted the Arts in Public Places Program, which established an official process in the selection of a qualified artist and artwork, design criteria, and program timelines. Since the inception of the program, murals have been painted on utility boxes, public-facing walls, and irrigation standpipes. Program guidelines require public artwork be reviewed by the Reedley Planning Commission before the City Council makes the final approval decision. On June 4, 2026, the Reedley Planning Commission reviewed the proposed rendering, and recommends City Council approval. Thus, the proposed project is being presented as Sign Permit Application No. 2026-07 to the City Council for final approval. Sign Permit Application No. 2026-07 proposes to place eight murals throughout Camacho Park that celebrates Reedley and acknowledges this park as being the home to Little League baseball.

In March 2024, the City of Reedley was awarded approximately $4 million for much-needed rehabilitation and improvement of amenities within Camacho Park. As part of the project, plans included the creation of a community gathering space featuring public murals designed to enhance the character and identity of the park. In January 2026, the City released a Request for Proposals (RFP) seeking artistic concepts that would establish a visual look and feel reflective of the community spirit within this public space. The City specifically sought experienced mural artists with a strong artistic vision and the ability to create baseball-themed murals that would bring character, creativity, and cultural value to the park.

Proposals were due by 4:00 p.m. on February 26, 2026. The City received six submissions in response to the RFP. A Selection Committee was established consisting of City staff, a representative from the Community Services Commission, and a representative from Little League. After reviewing all proposals, the committee selected four finalists for interviews in order to better understand each artist's vision, conceptual approach, and capacity to successfully complete the project. Following the interview process, the committee recommended that the City move forward with two artists and divide the mural installations between them. The selected artists had previously collaborated on mural projects together and completed mural work for the City of Reedley in the past.

City staff met with the selected artists on multiple occasions to refine and finalize the mural renderings. The proposed artwork was presented to the Community Services Commission at a noticed public meeting on April 23, 2026, whereby the Commission entered into a charettestyle workshop with City staff and the mural artists on each rendering. Minor recommendations for revisions were provided for each mural, and those adjustments have since been incorporated into the final renderings now being presented to the Planning Commission.

ENVIRONMENTAL REVIEW
This activity is not a "project" pursuant to State CEQA Guidelines Sections 15002(k)(1 ), 15378 (a) and 15061 (b)(3). CEQA applies only to projects, which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Therefore, staff has determined that a no possibility of significant effect is appropriate for the proposed project.

FINANCIAL IMPACT
Costs pertaining to the mural project will be funded through the grant.

PRIOR COUNCIL ACTIONS
No prior actions have been taken by Council in regards to this project.

ATTACHMENTS

1. Planning Commission Resolution No. 2026-06
a. Final Renderings

2. Environmental Assessment 2026-03

RESOLUTION NO. 2026-06

A RESOLUTION OF THE CITY OF REEDLEY PLANNING COMMISSION RECOMMENDING APPROVAL OF ENVIRONMENTAL ASSESSMENT NO. 2026-03 AND RECOMMENDING APPROVAL OF SIGN PERMIT APPLICATION 2026-07 WHEREAS, the City of Reedley Planning Commission, at the regular meeting of June 4, 2026, held a public meeting to consider a request from the City of Reedley Community Development Department for placement of mural artwork throughout Camacho Park located at 1000 E. North Avenue; and
WHEREAS, the City of Reedley Community Services Commission, at a noticed public meeting held on April 23, 2026, allowed an opportunity for any interested parties to present any comments on proposed design and placement of the proposed painted murals; and WHEREAS, the City of Reedley Planning Commission determined that the proposed location of the use is in accordance with the objectives of the Arts in Public Places Program; and WHEREAS, pursuant to the California Environmental Quality Act, the City of Reedley Planning Commission hereby recommends that the City Council approve Environmental Assessment No. 2026- 03 which was conducted for this project and declares a Finding of No Possibility of a Significant Effect, and declaring the activity is not subject to CEQA, based upon Sections 15002(k)(1) (General Concepts), 15378 (a) ("Project" definition) and 15061 (b)(3) (Review for Exemption); and WHEREAS, the Planning Commission received public testimony, oral and written staff report, and deliberated; and
NOW, THEREFORE, BE IT RESOLVED that the City of Reedley Planning Commission using their independent judgment hereby recommends that the City Council of the City of Reedley approve Environmental Assessment 2026-03, and recommends approval of Sign Permit Application No. 2026- 07 subject to the following conditions:

1. The City Council of the City of Reedley shall provide approval of the associated environmental assessment, conceptual mural design and placement. Any substantive change to the design or placement of the mural shall be approved by the City Council prior to placement; and

2. Any non-substantive change in the approved mural design, layout or makeup shall be reviewed and approved by the Community Development Department prior to the placement of the mural.

PC Resolution No. 2026-06
Sign Permit Application 2026-07 Page 1 of2
This foregoing resolution is hereby approved and adopted this 4th day of June, 2026, by the following vote:

AYES: Ledington, Bracamontes, Valencia, Turmer.

NOES:

ABSTAIN:

ABSENT:

N~ne.

None.

None.

Attachment: Final Renderings
PC Resolution No. 2026-06
Sign Permit Application 2026-07
atr' _ urner, Vice Chair -.;
, - y of Reedley Planning Commission

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Main Electrical Box
By: Kelsey Gilles; Puttin' on the Paint
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Back Box
South facing
Electrical Box
By: Kelsey Gilles; Puttin' on the Paint
Concession Stand Photo Opportunity Mural
By: Kelsey Gilles; Puttin' on the Paint
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45 ft Long By: Colleen Veyna-Hopkins

NOTICE OF EXEMPTION
To: County Clerk
County of Fresno
2220 Tulare Street, pt Floor
Fresno, CA 93721

THE PROJECT DESCRIBED HEREIN IS DETERMINED TO HAVE NO SIGNIFICANT EFFECT ON THE ENVIRONMENT PURSUANT TO ARTICLE 5 OF THE STATE OF CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES.

LEAD AGENCY/APPLICANT:

PROJECT TITLE:

PROJECT LOCATION:

EXEMPT STATUS:

PROJECT DESCRIPTION:

City of Reedley
1733 Ninth Street
Reedley, CA 93654
Environmental Assessment No. 2026-03 (Sign Permit App. No. 2026-07) 1000 E. North Avenue Reedley, CA 93654
(APNs: 370-090-19T; 370-030-28T)
Finding of No Possibility of a Significant Effect
The proposed project pertains to the placement of painted murals on the concession stand, utility boxes, east facing wall, and south-facing wall within Camacho Park located at 1000 E. North Avenue, Reedley, CA 93654.

This project is exempt under Section 15002(k)(1), Section 15378(a) and Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines.

EXPLANATION: CEQA Section 15002(k)(1): The Lead Agency examines the project to determine whether there is a project subject to CEQA. The City has determined that the activities associated with the grant do not pose an impact on the environment such that it constitutes a project under CEQA.

CEQA Section 15378(a): A "Project" means the whole of the action, which has the potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. Placement of the proposed murals does not introduce any physical change to the structure of the existing buildings or to its physical surroundings.

CEQA Section 15061(b)(3): The activity is covered by the general rule that CEQA applies only to projects, which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. No activity associated with placement of the proposed murals has been identified as causing a potential or significant effect on the physical environment.

Date:

CEQA applies only to projects, which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Therefore, staff has determined that a no possibility of significant effect is appropriate for the proposed project.

June 4, 2026 Submitted by:

Rodney L. Horton , Director
City of Reedley
Community Development Department
(559) 637-4200 ext. 286

1. CALL TO ORDER
Minutes
Airport Commission
Thursday, May 14, 2026
:tl3
The regular meeting of the Reedley Airport Commission was called to order at 4:03pm May 14, 2026, by Butch Agrifoglio, Chairperson, in the Redwood Room at the Reedley Community 100 N. East Ave. Reedley, California 93654.

2. ROLL CALL AND GUEST INTRODUCTIONS
A. Commissioners Present: Butch Agrifoglio, Matt Cochran, Melvin Council, Derek Celedon

8. Commissioners Absent: Joseph Oldham, Excused.

C. Staff Present: Sarah Reid, Community Services Director, Yuziry Sanchez, Administrative Assistant
D. Others: Paul Melikian, Assistant City Manager. Joshua & Justin Matlock, Veteran Brothers, FBO. Rubi & Carl Garrison, Adventures in the Sky. Eric Fisher & Michael Hovsepian, Reedley Airport Tenants.

3. AGENDA APPROVAL- Director Reid asked to move item 8 after item 5. Motion to move item 8 made by Commissioner Agrifoglio and seconded by Commissioner Cochran. Motion carried.

4. APPROVAL OF MINUTES- The minutes from the March 19, 2026 meeting were approved. Motion made by Commissioner Council and seconded by Commissioner Oldham. Motion carried.

5. PUBLIC DISCUSSION
A. Michael Hovsepian, Airport Tenant, spoke to commissioners regarding a dispute between himself and the Airport Manager related to the use of his golf cart at the Reedley Airport. Mr. Hovsepian informed the Commission he has used a golf cart to move his plane due to back issues and uses it to get to the restroom. He wanted to inform the commission of the steps he will take to keep his golf cart and if he is forced to remove the golf cart he will be taking legal action against the City of Reedley.

Eric Fisher, Airport Tenant, inquired about the future of having a service car located at the airport and soda machines within the grounds. Joshua Matlock addressed his concerns and talked about the future of Veteran Brothers as new Fixed Based Operators and both service cars and vending machines being something that witl be featured in the near future.

6. Presentation
A. City of Reedley Proposed 2026-2027 Airport Budget
Director Reid and Assistant City Manager, Paul Melikian, spoke to commissioners regarding the changes the Reedley Airport has seen within the last two years and how the revenue has been affected. With new businesses coming into the airport, large construction projects like the Above Ground Fuel Project, equipment and minimum wages rising, the budget that is being presented is about maintaining Minutes
Airport Commission
Thursday, May 14, 2026
the same level of service previously had while taking into consideration inflation.

Director Reid shared expenditure and revenue accounts while Assistant City Manager spoke about the 5-year projections for the airport. With the city gaining control over Regier's southern row of hangars, Reedley College operating out of the airport and purchasing more fuel; the city will see an increase in rent and fuel sales but the expenses continue to rise. With large projects in mind, new businesses coming to the airport, city staff used a 3% revenue projection for the following years in an effort there is a balance between expenses and revenue.

7. OLD BUSINESS
A. Recognition of Former FBO.

Commissioner Cochran spoke regarding the plaque for former FBO. With material changes and the cost of the engraving, the estimate cost of the plaque is now higher than what was previously discussed. With the funds being paid out of the Beautification Fund the increase of costs is approved by Commission. motion made by Commissioner Cochran and seconded by Commissioner Celedon.

Motion carried.

B. Airport Beautification Fund.

Director Reid shared the Pilot's Lounge Paint Project is officially completed. With Maintenance finishing the final details, the total cost of the project was $1 ,500.

Commission and staff will reevaluate future projects.

C. Airport Open House
Director Reid shared donation letter has been mailed out and flyers have been pushed out. After a preliminary meeting with Reedley College, staff is looking for a guest speaker. Plans continue to be made with partners.

8. NEW BUSINESS
A. New Agreement: Veteran Brothers, Fixed Based Operator Director Reid shared after interviews and proposals; the City of Reedley went into negotiations with Veteran Brothers. Director Reid presented the commission a copy of the proposed lease agreement which if passed by commission, will be taken to City Council on May 26. Reid pointed out the monthly rent which is $600 with annual CPI increases and allows them to use FBO hangar, office, lobby and four tie-down spaces. The term of the lease is for 5 years with the option to extend two additional 5-year periods. Reid pointed out some responsibilities Veteran Brothers will take on as FBO's including the monitoring of fuel, grounds maintenance and spoke on the 60 day and 6-month projections for repairs.

Joshua Matlock spoke regarding his construction estimates and what projects are expected to take priority. Commission also discussed the sign proposed by Veteran Brothers. The 6'x12' sheet metal or vinyl sign is being proposed to replace the green wooded Reedley letters already in place on the FBO hangar.

Commission discussed the possible refurbishing of the letters and ideal future placement of a Reedley sign. Staff and commission will reevaluate when letters are brought down and new sign is installed. Motion to approve and move forward the new agreement with Veteran Brothers as new Fixed Based Operator made by Commissioner Council seconded by Commissioner Celedon. Motion carried .

M.inutes
Airport Commission
Thursday, Ma 14 2026
B. New Agreement: Adventures in the Sky Aviation
Director Reid shared a request was received by Adventures in the Sky Aviation to offer their services at the Reedley Airport. Rubi and Carl Garrison spoke about their services provided background and expectations at the Reedley Airport. The 1-year agreement calls for use of the classroom space and two tie-downs, with rent starting at $200 for the classroom space and $69 per tie-down the lease agreement will also see rent adjustments based on the City Master Fee Schedule.

Motion to approve and move forward the new agreement with Adventures in the Sky Aviation made by Commissioner Cochran, seconded by Commissioner Celedon. Motion carried .

9. AIRPORT MANAGER REPORT.

A. Capital Improvements - Director Reid shared Above Ground Fuel Farm Project received one bid that exceeded the engineers estimate. City Staff has been working with airport consultant to have the project opened up once more in the next couple of months with cost being closer to engineers estimate.

B. Weed Control - BMX will do one additional discing before Veteran Brothers take over ground maintenance.

C. Landscaping/Parking- None
D. Public Relations/Airport Promotion - Newsletter is expected to go out early June which will feature Adventures in the Sky and Veteran Brothers.

E. BMX Track- None.

F. Hangar Vacancies - None.

G. Electric Planes/Charging Station - None.

H. Reedley College - Commissioner Council told staff and commIssIoners about placing a sign at the gate since people are leaving airport ground before gate is fully closing. Reedley College is finishing up their school year and preparing for summer program where they are expected to fly over 1,000 miles by the end of July. Reedley College continues to see an interest in students and they continue to cooperate with their partners to ensure students are completing requirements.

10. COMMISSIONER UPDATES - None
11 . ADJOURNMENT - Meeting was adjourned at 6: 16pm. The next general meeting will be July 9, 2026 at 4:00pm in Sierra Room 100 N. East Ave. Reedley, CA93654.

Bu~;~, Chairperson
Minutes

COMMUNITY SERVICES COMMISSION
Thursday April 23, 2026

1. A regular meeting of the Community Services Commission was called to order at 4:37PM by Darren Minami, Chairperson, in the Redwood Room at the Reedley Community Center, 100 N. East Avenue, Reedley, CA 93654.

2. ROLL CALL AND INTRODUCTION OF GUESTS
A. Commissioners Present: Darren Minami, Shirley Ito, David Carter, Darleen Toews, Jenny Peters, Maria Rodriguez.

B. Commissioners Absent: None
C. Youth Representatives: Guadalupe Rodriguez-Martinez. Excused, Johnae Bedolla.

D. Staff Present: Sarah Reid, Community Services Director, Yuziry Sanchez, Administrative Assistant Madison Mitchell, Recreation Supervisor, Taylor Cardenas, Recreation Coordinator.

E. Others Present: Rodney Horton, Community Development Director, Marilu Morales, City Engineer. Colleen Mitchell-Veyna and Kelsey Gilles (via Zoom).

3. AGENDA APPROVAL-The agenda was approved. Motion made by Commissioner Ito and seconded by Commissioner Carter. Motion carried.

4. APPROVAL OF MINUTES - The minutes from the February 26, 2026 meeting were approved. Motion made by Commissioner Peters and seconded by Commissioner Ito. Motion carried.

5. PUBLIC DISCUSSION - None.

6. ORAL AND WRITTEN COMMUNICATIONS - None

7. OLD BUSINESS
Marilu Mor.ales, City Engineer provided commissioners an update as the Camacho Park Rehabilitation Project moves forward . Design of the restroom and snack bar have been approved by Fresno County Department of Health, and the project was open for bids. Morales explained why the two bids that were submitted were rejected and the project will be out to bid once more.

Deconstruction is scheduled to begin in July or August with February 2027 as the completion date still on track.

8. NEW BUSINESS
Sarah Reid, Communrty Services Director provided commissioners an update regarding the Camacho Park Mural Project. Reid shared of the process which began in January with a Request of Proposals. The city received 6 total proposals and in February a committee had interviews with the top 4 artists. The committee consisted of Rodney Horton, Community Development Director, Darleen Toews, Community Services Commissioner, and Kristine Perez, Little League representative. Proposals were meant to capture baseball in a Page I of3
Minutes

COMMUNITY SERVICES COMMISSION
Thursday April 23, 2026
community feel. After consideration and a second interview, Kelsey Gilles and Colleen Mitchell-Veyna were selected as the top two artists and moved forward with the development of concepts. Both artists were able to meet with Reid after selection and had the opportunity to further develop their concepts to what was presented to commission. The artists were able to openly discuss their inspiration and designs with commission and agreed to make small changes to renderings before it being presented to Planning Commission. Based on budget for the project, Reid informed commission electrical boxes and a photo opportunity on the snack bar were added as concepts . Planning Commission will take the renderings for approval on May 2151 and if approved, City Council in June.

9. STAFF REPORTS
Recreation Supervisor Mitchell shared the variety of classes that will be offered for Mental Health Awareness Month, kicking off with a yoga class on Saturday May 2nd, at Pioneer Park. Babysitting class will also be available in June, a great opportunity to learn the basics of childcare. Mitchell shared two new events at the Splash Pad, a Party at the Pad event which will be held on July 17th and Movie at the Pad which will be held on July 31st. Both of these events will be free and are a great opportunity to get families out to Trimble Park.

Seniors will enjoy Red, White and Bunco, for $10, seniors will enjoy playing bunco on July 1st. Mitchell reminded the commission of the Aquatics Complex closure which will take effect May 2nd, staff will notify commissioners and the public via social media or email when reopened.

Recreation Coordinator Taylor Cardenas shared the baseball program of ages 3-6 is thriving with 161 kids registered. Jr Giants, a free baseball program for children aged 5-13 opened for registration on April 1st and so far, shows 168 kids registered. This year a Special Olympics program is being introduced for children with disabilities. Cardenas also shared that the city received another grant to have pickleball extended one more year, as the construction of the pickleball courts wrap up at the Sports Park, the city will transition from using the courts at Kings Canyon Unified School District.

10. YOUTH REPRESENTATIVE REPORTS
Guadalupe Rodriguez shared she committed to the University of California, Los Angeles. She helped staff during the Enchanted Tea Party which was held at the Opera House on March 21 st. She had a successful pinning ceremony for CNA and Academic Awards.

11. COMMISSIONER COMMENTS
Commissioner Carter shared he noticed the signals to cross the streets have been fixed along the trail, but he noticed an irrigation leak on Kingswood parkway that was reported .

Commissioner Ito shared she helped with the Reedley Clean-Up and enjoyed the Serve Reedley Soiree. She also attended e-bike meetings from the Reedley Police Department and is now part of the Parks and Recreation Foundation.

Commissioner Toews shared she served on the panel for the Camacho Park

Minutes

COMMUNITY SERVICES COMMISSION
Thursday April 23, 2026
Murals and participated in the Reedley Clean-Up. She also attended the Reedley Rotary Auction and went to her first activity at the Senior Center which was bingo. She will also attend the Elvis show at the Opera House on April 24th.

Commissioner Peters shared she has enjoyed going to the Reedley College Farmers Market. She also shared of the success of the Women's Conference on April 10th held at Reedley College at the McClarty Center.

Commissioner Rodriguez shared she has enjoyed running at Citizens Park and is looking forward to the new pickleball courts scheduled to open in the summertime at the Sports Park.

Chairperson Minami shared he is excited to see youth sports grow in numbers and is excited to see the Camacho Park mural concepts move forward to approval.

12. ADJOURNMENT
As there was no further business to discuss, the meeting was adjourned at 6:10PM. The next general meeting will be June 25, 2026 in the Redwood Room 100 N. East Ave. Reedley, CA 93654.

Assistant
Page J ofJ
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REEDLEY TRAFFIC SAFETY COMMISSION MEETING FOR March 12, 2026 The meeting of the Reedley Traffic Safety Commission was held Thursday, March 12, 2026, in the City of Reedley Council Chambers, 845 "G" Street, Reedley. Chair, Dale Kennedy called the meeting to order at 5:30 P.M.

ROLL CALL
Commissioners Present: Tim Jantzen, Tim Kelly, Esther Ramos, Andrea Serrano, and Dale Kennedy Commissioners Excused: None.

City Staff Present: Marilu Morales, City Engineer and Angelina Barajas, Administrative Assistant.

PUBLIC DISCUSSION:

APPROVAL OF MINUTES
Commissioner Serrano motioned, Commissioner Ramos second, to approve the minutes of the meeting on October 30, 2025. Motion Carried by the following vote:

Ayes:

Noes:

Abstain:

Absent:

OLD BUSINESS
None.

NEW BUSINESS
Serrano, Ramos, Kelly, and Kennedy
None.

None.

Jantzen
2a. REQUEST TO INSTALL CROSSWALK AHEAD SIGNAGE AT THE INTERSECTION OF 10TH STREET AND C STREET.

Commissioner Jantzen motioned, Commissioner Ramos seconded , to approve the installation of crosswalk ahead signage at the intersection of 10th Street and C Street. Motion unanimously carried.

COMMISSION/ STAFF COMMENTS/ REPORTS
City Engineer Marilu Morales reported that construction at the traffic signal at Reed Avenue is currently being installed, with an operational target of early to mid-April. Local and collector street work continues along Hollywood, Acacia, Myrtle, and Birch - sewer work has been completed and water work is now underway. The next project is 11th Street, anticipated to begin this summer or fall. Several additional projects are currently under design. A housing development along Buttonwillow is also under construction.

ADJOURNMENT
The meeting adjourned at 6:03 p.m.

ATTEST:

Marilu S. Morales, Secretary
Reedley River City Theatre Company
Profit and Loss
Income
Annual Membership Sponsors
Production Income
Bar Sales
Production Sponsor
Season Tickets
Ticket Sales
Total for Production Income
Total for Income
Gross Profit
Expenses
Advertising
Bank/Credit Card Fees
Food/Beverage
Bar
Desserts
Food/Beverage/Kitchen Supplies
Total for Food/Beverage
Insurance
Board
Liability Insurance
Worker's Comp Insurance
Total for Insurance
Office
Phone/Internet Services
Printing
Supplies
Ticket Processing/Theatermania
Total for Office
Payroll Expenses
Payroll Taxes Expense
Wages Expense
Total for Payroll Expenses
Production Expenses
Audio/Video/Batteries
Choreography
Costumes
Crew
Direction
Music Production
Music Staff
Props
Royalities/Rights
Sets
Total for Production Expenses
November 1, 2025-June 30, 2026
Accrual Basis Thursday. July 09, 2026 02:22 AM GMTZ
~Ito
TOTAL
409.37
2,757.00
5,512.00
3,795.84
37 ,727.96
$49,792.80
$50,202.17
$50,202.17
820.73
4,671 .29
718.06
2,005.98
381 .63
$3,105.67
$11.02
3,285.00
1,453.73
851 .77
$5,601.52
891.48
1,657.84
297.86
2,271 .26
$5,118.44
$88.71
1,056.24
3,841 .62
$4,986.57
214.47
300.00
2,035.74
1,604.00
2,900.00
350.00

25.00 1,044.80
7,598.68
1,442.28
$17,514.97
i/2
Professional Fees
Accounting
Total for Professional Fees
Rent Expense
Opera House
Storage
Total for Rent Expense
Repairs and Maintenance
Disposal
Water
Total for Repairs and Maintenance
Total for Expenses
Net Operating Income
Other Income
Contributions
50/50 Raffle
Production Donation
Total for Contributions
Total for Other Income
Net Other Income
Net Income
Accrual Basis Thursday, July 09. 2026 02:22 AM GMTZ
TOTAL
920.00
$920.00
$650.00
4,220.00
2,560.00
$7,430.00
905.27
401.82
$1,307.09
$51,476.28
-$1,274.11
2,578.73
866.40
$3,445.13
$3,445.13
$3,445.13
$2,171.02
2/2
Income
Annual Membership Sponsors
Production Income
Bar Sales
Ticket Sales
Total for Production Income
Total for Income
Gross Profit
Expenses
Bank/Credit Card Fees
Food/Beverage
Bar
Desserts
Total for Food/Beverage
Insurance
Board
Liability Insurance
Total for Insurance
Office
Phone/Internet Services
Printing
Supplies
Reedley River City Theatre Company
Profit and Loss
April 1-June 30, 2026
Ticket Processing/Theatermania
Total for Office
Payroll Expenses
Payroll Taxes Expense
Wages Expense
Total for Payroll Expenses
Production Expenses
Audio/Video/Batteries
Costumes
Crew
Direction
Music Staff
Props
Royalities/Rights
Sets
Total for Production Expenses
Professional Fees
Accounting
Total for Professional Fees
Rent Expense
Opera House
Storage
Accrual Basis Thursday. July 09. 2026 02:22 Al'vl Gl'vlTZ TOTAL
109.37
547.00
5,625.62
$6,172.62
$6,281.99
$6,281.99
2,077.90

60.64 155.29
$215.93
$11 .02
3,285.00
1,132.09
$4,428.11
344.32
510.04
213.40
255.40
$1,323.16
351.40
519.48
$870.88

58.66 150.00
954.00
1,000.00

25.00 192.77
3,487.18
647.67
$6,515.28
345.00
$345.00
$650.00
680.00
960.00
1/2
Total for Rent Expense
Repairs and Maintenance
Disposal
Water
Total for Repairs and Maintenance
Total for Expenses
Net Operating Income
Other Income
Contributions
50/50 Raffle
Production Donation
Total for Contributions
Total for Other Income
Net Other Income
Net Income
Accrual Basis Thursday .. July 09 . ..::026 02:22 AM GivlTZ TOTAL
$2,290.00
507.92
135.43
$643.35
$18,709.61
-$12,427.62
664.00
800.00
$1,464.00
$1,464.00
$1,464.00
-$10,963.62
2/2
DATE: July 28, 2026

REEDLEY CITY COUNCIL
D Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
cg] Receive/Review
ITEM NO: )]
TITLE: QUARTERLY EXPENSE & TRAVEL REPORT FOR ELECTED AND APPOINTED OFFICIALS -APRIL 1, 2026 THROUGH JUNE 30, 2026 SUBMITTED: Paul A. Melikian, Assistant City Manager~
APPROVED: Nicole R. Zieba, City Manager

RECOMMENDATION
It is recommended that the City Council receive and review the quarterly expense & travel report for elected and appointed officials as required by Resolution No. 2018-091 that established an Expense Reimbursement and Travel/Conference Policy for Elected and Appointed Legislative Body Officials.

EXECUTIVE SUMMARY
The Expense Reimbursement and Travel/Conference Policy for Elected and Appointed Legislative Body Officials provides that official travel and credit card expense reports shall be provided quarterly to the City Council as a receive & review item on the Council's agenda.

Attached is a breakdown of City-paid travel and/or other expenses incurred by Elected and Appointed Legislative Body Officials for the period of April 1 through June 30, 2026.

BACKGROUND
It is in the best interests of the City that elected and appointed officials remain informed and trained in activities, developments, and professional trends affecting the affairs of the City, and that attendance at institutes, hearings, meetings, conferences, or other gatherings is of value to the City and its citizens.

The Expense Reimbursement and Travel/Conference Policy applies to City Councilmembers and all appointed legislative body officials, including Planning Commissioners, and other volunteer members of City boards, commissions, and committees.

The Policy is designed to provide guidance to elected and appointed legislative body officials on the use and expenditure of City resources, as well as the standards against which those expenditures will be measured, all in compliance with the requirements of AB 1234 (Government Code§§ 53232.2, 53233.3).

After being sworn in, any elected or appointed legislative official of the City is required to sign a statement formally acknowledging receipt and acceptance of the policy.

ATTACHMENTS
Quarterly Expense & Travel Report for Elected and Appointed Legislative Body Officials City of Reedley
Quarterly Expense & Travel Report for Elected and Appointed Legislative Body Officials
Reporting Period: April 1, 2026 - June 30, 2026
Name Item Description Amount
Mary Fast, Mileage Reimbursement for miles driven for $130.50 Councilmember official City Business