Richmond City Council
July 19, 2022

Attachment 1
1 DRAFT City of Richmond Community Services - Recreation Division Fee Waiver Policy
I. PURPOSE

The purpose of the draft fee waiver policy is to establish fiscally responsible guidelines to equitably evaluate and consider fee waiver requests for one-time events or temporary uses of City facilities and parks. These guidelines establish parameters for waiving outdoor park or indoor facility use fees for community-wide events and activities which benefit the public for special events or temporary uses. For purposes of this policy, the term “fee waiver” is the granting of a reduction or dismissal of a required fee normally charged for the use of a City-owned facility or park.

II. POLICY

The Community Services Department-Recreation Division (Recreation) recognizes the value of working with and supporting organizations to provide services and programs that benefit the Richmond community. Recreation strives to be an exceptional steward over City facilities, parks, and funding for programs and services. Charging fees is a standard practice in the Recreation and Parks industry when individuals, private groups, government or non-profit groups wish to reserve and exclusively utilize public facilities.

Fees charged for programs and facility/park usage help cover the cost of providing such services and maintaining facilities. This policy is established for determining when applicable City and Recreation fees (e.g., application, facility use, permit and other departmental charges) established by the City of Richmond’s Master Fee Schedule may be waived.

Scheduling and use of facilities and events are subject to availability of requested facilities and do not have preference over City programs and activities or previous commitments. The policy is effective to the extent a fee waiver can be considered without negatively impacting the City’s or Recreation’s budget or current operations.

III. ELIGIBILITY

Fees may be waived when such action is determined by the City of Richmond to be in the best interest of the City of Richmond, our residents, and the service applicant. Eligible organizations include the following:
1) Intergovernmental Cooperation
2) Non‐Profit Organization
3) Official City of Richmond Partner (Per Approved Partnership Policy) 4) City of Richmond Co-Sponsored Event

Intergovernmental Cooperation
Fees may be waived for events or temporary uses when the applicant is another government agency and the use is related to the performance of its normal functions and is a benefit to Richmond residents.

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2 Non-Profit Organization
A fee waiver may be approved for eligible non-profit organizations, including organizations with a non-profit fiscal agent, that is tax-exempt under section 501(c)3 of the Internal Revenue Code.

Examples of organizations that could receive possible fee reduction or waivers include:
 Established Richmond Neighborhood Councils for monthly neighborhood council meetings and/or events.
 Events organized by groups with a current Adopt-a-Spot agreement and evidence of active participation in the program.
 Organizations funded by the Community Services Department/Recreation Division and City Manager’s Office, Economic Development Love Your Block Mini-Grant program and organized by groups with active grant agreements.

Official City of Richmond Partner
An official partner is an organization or individual that has completed the Partnership Policy process with the City of Richmond. These partners have demonstrated actions to provide a needed benefit to the community and therefore are eligible for fee waivers for the program delineated in the Partnership Agreement. All fees charged and/or reduced or waived will be listed in the Partnership Agreement. Any additional activities and associated requests for reduced or waived fees requested on behalf of the recognized partner would cause an amendment to that Agreement and would be subject to review and approval.

Department Sponsored Program
Fees may be waived for events and programs that are sponsored or co-sponsored by the City. The organization/agency requesting sponsorship by the City has a 501(c)(3) status, the program must benefit the Richmond community, and no event fees shall be charged.

Appropriate recognition as Sponsor or Co-sponsor of the event or program is provided for the City of Richmond on all promotional materials and at the event or program. All resources provided by the City in sponsorship of the event (fee waiver or in-kind service) must be provided for within the Department’s current budget allocations without a reduction or increase of services or costs.

IV. ELIGIBLE AND INELIGIBLE USES

Eligible Uses:
 Application fees, certain permit fees, and/or facility use/rental fees may be eligible for waiver through this policy.
 Fee waivers are available for a variety of events including sporting, cultural, general, and major community events, as long as the event meets the criteria set forth in this policy.
 Organizations can receive up to $5,000 in fee reductions or waivers within a 12- month period.

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3 The following fees cannot be waived under this Policy:
 Staffing or labor costs (i.e. overtime for staff working outside of normal operations), security costs, utility reimbursement costs, deposits for damages to facilities, refuse removal cost, custodial costs, maintenance costs, and other applicable department costs
 Insurance or other fees as required by the City and/or ordinance  Liquor license, food permits and health permits
 City of Richmond business license fees

The following projects and events are ineligible:
 Organizations based outside City of Richmond (unless the demonstrated benefits are primarily to the residents of Richmond)
 Activities primarily of a fundraising or charitable nature unless the funds directly benefit City-owned facilities and/or programs.  Events or activities that are not open to the public
 Events that are political in nature or by individuals seeking political office or elected officials for the purpose of an election campaign  Religious organizations seeking space or facilities for religious services  Commercial events
 Corporate events
 Family or social gatherings
 Events that provide no community benefit
 Trainings that charge for participation
 Projects or organizations who have failed to fulfill their obligations during previous events or activities for which Community Services Department/Recreation Division facility permit fees were waived or reduced  Events at the Richmond Convention Center (Auditorium) or the Richmond Aquatic Centers (Richmond Plunge or Richmond Swim Center)  Events scheduled that would conflict with already planned City of Richmond community events (e.g., 3rd of July).

V. PROCEDURES

1. Review the Fee Waiver Policy and Complete the Fee Waiver Application and Facility Reservation Permit (provides an estimate of the requested facility use fees).

2. Submit the Application, Permit, and the following required documents to Recreation per the specified schedule. The request must be submitted by an authorized representative.

Required Documents:
a. Applicant’s non‐profit organization documents or any other documents as may be required to show the applicant’s organizational paperwork. b. Appropriate insurance documents
c. Applicant’s financial statement showing revenues and expenses d. Any other documents that may be required and requested by the Recreation Division.

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4 3. If the request involves approval from another City of Richmond department, the request will be forwarded to that department.

4. Fee waiver applications will be assessed and reviewed based on the requirements listed in this document by an internal city panel (consisting of staff from the City Manager’s Office, Community Services and Finance) and the Recreation Deputy Director based on the timeline published in this document.

5. Based on review and scoring by the internal city panel, the Recreation Deputy Director will make a recommendation to the Director of Community Services for final approval or denial.

6. The Director of Community Services will make the final decision regarding a fee waiver request and the applicant will be notified of final decision per the specified schedule, and if approved and applicable, will submit a Special Event Permit.

7. Within forty-five (45) days of completion of the event for which a fee waiver was given, the organization should provide a written report to the Recreation Division, to include at a minimum the number of participants, event revenue and expenses, and a description of the benefit to the City.

8. Failure to abide by the rules and procedures as set forth in this document may result in the respective permittee being denied the current and any future fee waiver requests. Organizations that fail to cancel the approved event less than 30 days before their scheduled event and/or that fail to abide by the guidelines and requirements set forth in this policy may forfeit their ability to request future fee reductions or waivers or enter into Partnerships with the City for the following twelve (12) months.

VI. ACKNOWLEDGMENT & MARKETING

All recipients of a fee waiver or reduction shall acknowledge the City of Richmond in all publicity relating to the event or activity. Acknowledgement includes City of Richmond logos and statements in all advertising and promotional material, media releases and in other promotional contexts. Promotional opportunities should be detailed in the event application.

VII. FACILITY FEE WAIVER CRITERIA

In determining if a fee waiver is warranted, the following criteria may be considered:

Organization Structure and Experience
 Be offered by an eligible organization
 Organization serves the Richmond community
 Level of organization’s experience producing events/programs in Richmond

Attachment 1
5 Application Completeness and Compliance
 Application is complete and all required documents are submitted by the stated deadline
 The event or program is in compliance with the City’s non-discrimination policy  The organization is in good financial standing with the City  There is no evidence of previous violations of the Fee Waiver Policy (organizations that violate this Policy or present false information about their event or program may not be eligible for fee waivers)

Event or Program Design and Community Benefit
 Description of event and proposed impact on community  Event or program demonstrates a general public benefit to Richmond residents  Organization offers activities or events associated with the Division’s mission  Organization offers an event or programs that are not available through Recreation or another City department
 Event or program is open to the entire public at no charge  Organization is collaborating with any other entities  Marketing and outreach plan is clearly articulated
 The proposed event or program will have no significant impact on the facilities or department activities, that the permittee will provide volunteer services and materials to mitigate any impacts created by the event or program, or that the impacts are adequately offset by the public benefit provided by the program or event

Required Resources and Budget
 Level of and reason for fee waiver request (above what is approved via the Master Fee Schedule)
 Organization budget provided
 The organization must submit their policy showing that they do not deny participants/players due to their inability to pay registration or participation fees  The imposition of fees would create a financial hardship on the organization or would have a detrimental effect upon the services provided to the public

VIII. FEE WAIVER APPLICATION SCHEDULE
In order to fully support the success of your event, Recreation staff asks that organizations submit the Fee Waiver application and all applicable documents by the dates outlined in the schedule below. This schedule provides both City staff and organizations sufficient time to adequately plan for events. It also ensures that the Special Event Permit is routed to internal and external departments/entities with sufficient time and allows for staff to review all required documents well in advance of scheduled events.

Requests may be denied if organizations fail to meet these deadlines.

Quarter Event Start Month Application Due Approval/Denial Notification

Quarter 1 January October 1st November 1st

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6 February
March
Quarter 2 April
May
June
January 1st February 1st
Quarter 3 July
August
September
April 1st May 1st
Quarter 4 October
November
December
July 1st August 1st

IX. PROPOSED APPLICATION COMPONENTS
The City of Richmond recognizes the value of partnering with other agencies and organizations in providing services that benefit the community and its residents. In order to request a waiver of fees, organizations must complete an application and submit it with necessary documentation to the Recreation. Components of a proposed application are below:
 Organization Information – Contact information, type of organization (government, non-profit, co-sponsor, etc.), organizational financial information  Event Information – event description, event purpose, list of activities that will take place, list of fees being charged, time and date of the event, indicate the specific facility(ies) for which a fee waiver is requested, projected attendance, promotion and outreach plans, collaborating organizations, etc.
 Fee Waiver Request – How does event benefit Richmond community, explanation of why fee waiver is being requested, amount of waiver being requested and explanation as to why, and how event fees would create a financial hardship

Attachment 1
7 FACILITY FEE REDUCTION/WAIVER APPLICATION FORM

CITY OF RICHMOND

COMMUNITY SERVICES-RECREATION
3230 Macdonald Avenue
Richmond, CA 94804
[email protected]
(510) 620-6793

Please read and carefully complete the following application. Failure to provide accurate information may result in a delay or denial of your request for a fee reduction/waiver. Please attach a completed copy of the following documents for review:
 Facility Rental Application
 Special Event Permit Application (if applicable)

1. APPLICANT INFORMATION
Name of Group/Organization:

Type of Organization (Government, Non‐Profit Organization, Official City of Richmond Partner or City of Richmond Co-Sponsored Event):

Is your organization an official non-profit organization: □ Yes □ No Provide Tax ID documentation (Non-profit only):

Applicant Name/Person Responsible: Title:

Cell Phone: Alternate Phone:

Email Address:

2. FACILITY INFORMATION

Please provide the name and location of the facility or park that you are requesting to hold your event or program.

Why are you choosing to hold this event at a city facility or park?

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8 3. EVENT INFORMATION
Provide a detailed description of the event, its purpose, and the activities that will take place.

Will you be charging a fee for this event? If yes, list the fees. □ Yes □ No

Provide anticipated daily and total attendance information.

Will the event be open to the public? □ Yes □ No

Is this event a fundraiser? □ Yes □ No

3. EVENT DATES/TIMES
Event Set-up date: Event Set-up time:

Event Set-up date: Event Set-up time:

Start End date: Event End time:

Event Breakdown date: Event Breakdown time:

4. FEE REDUCTION/WAIVER INFORMATION
Please answer the questions that apply to your event
How does this event or program benefit the residents of Richmond?

Do you provide a service or program solely to the residents of Richmond? Provide details.

Indicate the negative impact or financial hardship that the normal facility fees would create for your event or agency. You may attach a budget or financial statement for your organization or event to clarify the reason for your fee waiver request.

Are you partnering with a City of Richmond department? If so, please list and provide a point of contact.

Attachment 1
9 List all the partners/sponsors you are working with on this event

5. EVENT BUDGET
Provide a copy of your organization’s current year budget. Provide a proposed budget for your program offer.

6. FEE REDUCTION/WAIVER REQUEST
□ 25% □ 50% □ 75% □ 100% □ Other:

7. ACKNOWLEDGEMENT
I acknowledgement that this request and any subsequent approval or denial does not guarantee the availability of City of Richmond facilities and/or equipment. I further understand that I must have completed all applicable reservation procedures prior to submitting this application including but not limited to reserving the facility and/or equipment and paying the application fee, security deposit. I further acknowledge that if the request is denied or a reduction of fees is granted, the organization I represent must pay all remaining fees by the due date and that all established permit regulations and Community Services- Recreation rules will be following during and after the event.

Name (print): __________________________________________ Date: _____________ Signature: ______________________________________ Title: _____________________

Attachment 2
1 City of Richmond Community Services Department – Recreation Division Partnership Policy

I. Policy Purpose & Background
The purpose of the Partnership Policy is to establish policies, guidelines and procedures that govern how partnerships between the City of Richmond Community Services Department - Recreation Division (Recreation) and external entities are evaluated, entered into and managed. This allows the agency to be proactive rather than reactive when presented with a partnership opportunity. It also sets a “level playing field” for all potential partners, so that they know and understand in advance the parameters and selection criteria for a proposed partnership.

The main goal for these partnerships is enhancing public offerings. Recreation is interested in promoting partnerships which involve cooperation among many partners, bringing resources together to accomplish goals in a synergistic manner. Proposals that incorporate such collaborative efforts will receive priority status.

II. Background
For many years, Recreation has worked with a variety of individuals and organizations to provide programs and services to Richmond residents. These arrangements, or partnerships, have steadily grown in numbers causing Recreation to recognize the need to create more formal policies and procedures to ensure that the partnerships are consistent with the mission and values of Recreation and that partners are treated with consistency and equity.

III. Partnership Purpose
Recreation seeks to establish partnerships with non-profit and other public agencies to enhance recreation opportunities for Richmond residents. Recreation’s goal in partnering is to improve service by providing a wider range of recreational services to the community.

The purpose of a partnership is to expand or enhance the services Recreation delivers to Richmond residents. Partnerships should positively affect the quality of recreational, cultural, and outdoor experiences. A major component in exploring any potential partnership will be to identify additional collaborating partners that may help provide a synergistic working relationship in terms of resources and community contributions. The City will post the Partnership Policy on the City’s website.

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2 IV. Partnership Categories
Recreation engages with partners that fall into one of the following categories:
• Individuals
• Businesses or corporations
• Social service or community organizations
• Non-profit organizations
• Volunteer/neighborhood organizations (including ‘friends of’ groups) • Districts and Quasi-governmental entities
• Governmental entities
• Public School Districts

V. Required Conditions
The Partner must:
• Align with Recreation’s mission, values, and goals.
• Comply with all applicable laws, rules, policies, and health guidelines • Have the necessary competency, resources, or license(s) (if applicable) to engage in the proposed activity.
• Meet insurance coverage requirements as determined by the City’s Risk Management Office.
• Submit proposed activities to Recreation for review and approval. • Meet all applicable Recreation maintenance standards and construction requirements (if applicable)
• Provide programs that compliment City programming efforts and are not in direct competition.
• Present their current year budget
• Attest to receiving and agree to following all communication requirements • Demonstrate the activity provides a community benefit or significant value to the community or a significant portion of its residents.
• Prove that they are serving the residents of Richmond through their general program operations.
• Agree to or submit a policy demonstrating that they do not deny participants due to their inability to pay registration or participation fees. • For youth serving organizations, show proof of performing background screenings of coaches and administrators.
• Demonstrate that the proposed partnership has no significant impact on the facilities or department activities, that the partner will provide volunteer services and materials to mitigate any impacts created by the event or program, or that the impacts are adequately offset by the public benefit provided by the program or event.

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3 VI. Expectations for Partners
Partners will generally provide one or more of the following activities:
 Funding for programs or projects
 Park and/or facility operational support, maintenance and improvements  Tabling at City events
 Volunteer time including but not limited to conducting at least one (1) quarterly clean-up of utilized spaces encouraging participant and community participation  Keep all areas clean and free of debris after every scheduled use  Provide in-kind services and goods
 Help the City activate and promote ownership of spaces  Park and facility operational support and improvements  Programs at reduced or no cost to constituents
 Fulfill the City’s fingerprinting and TB testing requirement  As required, provide the City’s requirement for proof of vaccination

VII. Process
The steps for the creation of a partnership with Recreation are as follows:

A. Notification
Recreation may release a Request for Proposal (RFP) through BidsOnline and/or via the City’s website that will inform all interested partners of the availability of partnerships with the City. This will be done at a minimum annually on December 1st through notification in social media post, flyers and through any other notification method that is feasible. Based on need, Recreation also reserves the right to reach out directly to organizations that provided specific services to discuss the possibility of partnering.

B. Preliminary Proposal
The proposing partner takes the first step to propose partnering. To help in reviewing both the partnerships proposed, and the project to be developed in partnership, Recreation asks for the entity to complete the Partnership Application Form.

C. Review and Planning
If initial review of the Partnership Application Form yields interest and appears to be mutually beneficial, the Recreation Supervisor will work with potential partners to negotiate a scope of work for inclusion in the Recreation Memorandum of Understanding.

The Recreation Supervisor is available to answer questions related to the creation of an initial proposal, and after initial interest has been indicated, will work with the proposing partner to create a checklist of what actions need to take place next. Each project will have distinctive planning, design, review, and support issues. The Recreation

Attachment 2
4 Supervisor will facilitate the process of determining how the partnership will address these issues. The Recreation Supervisor and the proposing partner can also facilitate input from the Library and Community Services Director, Deputy Director for Community Services-Recreation, Recreation and Parks Commission and City Manager providing guidance for the partners as to necessary steps.

D. Cost Evaluation
The partnership must cover the costs the partnership incurs, regardless of how the partnered project is staffed. If City of Richmond - Recreation staff resources are to be used by the partnership, those costs should be included in its project proposal and budget.

It is important to note that for most proposed partnerships, there will be considerable staff time spent on the review and approval process once a project passes the initial review stage. This time includes discussions with Proposing Partners, exploration of synergistic partnering opportunities, possible RFP processes, facilitation of the approval process, and assistance in writing and negotiating agreements, contracting, etc.

VIII. Definitions

 Partnership: A partnership is a cooperative venture between two or more parties with a common goal, who combine complementary resources to establish a mutual direction or complete a mutually beneficial project. Partnerships can be facility-based or program-specific.

 Partner: an individual, organization or group that, through a written agreement, provides a service or benefit to Recreation and/or Richmond’s residents and in exchange gets some benefit from Recreation.

 Partnership Application: a standardized application each potential Partner completes and submits to Recreation.

 Partnership Agreement: a written and formally executed agreement between Recreation and an outside party that details the terms of the Partnership. The Partnership Agreement must be signed by all parties, including formal execution in accordance with City laws, before Partner work can begin.

 Public Benefit: an activity or service that accomplishes a public purpose promoting the needs, interests, social, economic, and cultural well-being, or the health and safety of a community and complements the vision and direction of Recreation.

Attachment 2
5 PARTNERSHIP APPLICATION FORM OVERVIEW

CITY OF RICHMOND

COMMUNITY SERVICES-RECREATION
3230 Macdonald Avenue
Richmond, CA 94804
[email protected]
(510) 620-6793

The Community Services Department-Recreation Division for the City of Richmond is seeking partnerships to expand resources for recreation opportunities, improve service delivery and enhance the amenities offered at our facilities. A partnership is a working relationship between Community Services-Recreation and another entity with compatible values and goals that results in clear and measurable public benefits. The partnership will expand the Community Services-Recreation’s ability to promote healthy people, a healthy environment, and/or strong communities. Partnerships can range from simple agreements regarding single events or activities to long-term, multi-faceted contractual relationships. Programs provided at the neighborhood centers and/or parks should serve the residents of that geographic location, as well be available to the rest of the community. Emphasis should be placed on utilizing neighborhood resources. More than one individual or group may be selected to partner at a facility. Facility usage fees may be reduced, or waived, based upon whether programs are free, or fees are being charged for programs/activities being offered.

The selected individual, group or organization should offer programming and services consistent with the Center’s preferred facility uses. These preferred uses include the following:

 Youth and teen activities
 Adult activities
 Fitness and athletic activities
 Senior program activities
 Health and Wellness program activities

Selection Process
The Partnership Application Form (Application) must be completed and submitted to initiate the partnership process. The Application Form must be printed or typed and entirely completed in order to be considered; incomplete forms will not be reviewed.

The Application will be reviewed by appropriate Community Services Department-Recreation Division staff per the stated guidelines. Following the evaluation of the Application, staff may (1) approve of the proposal and enter negotiations, (2) request additional information from the applicant, or (3) reject the proposal.

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6 In addition to the Community Services-Recreation’s application approval, all projects will be required to comply with all applicable local, state, and federal laws and regulations.

Submission
Printed or typed forms can be submitted in the following manner:

Mail:

Partnership Application
Community Services-Recreation
3230 Macdonald Avenue
Richmond, CA 94804

Email: [email protected]; with a subject line of “Partnership Application”

Apply online: link to be provided

Questions regarding the Partnership Application should be submitted to:

Troy Porter, Recreation Supervisor
Phone: (510) 620-6822
Email: [email protected]

Attachment 2
7 PARTNERSHIP APPLICATION FORM

Review Partnership Policy prior to completing this Partnership Application Form. If approved for partnership, your organization’s Certificate of Insurance and Additionally Insured Form and Richmond business license will be required.

Type or print the form clearly.

1. APPLICANT INFORMATION

Name of Group/Organization:

Is this a non-profit organization: □ Yes □ No Tax ID # (Non-profit only):

If a non-profit, attach copy of 501(c)3 determination letter

Applicant Name/Person Responsible: Title:

Phone: Alternate Phone:

Email Address:

Website Address:

City of Richmond business license # (if applicable):

Name and location of facility of interest:

Date, Times, Months, Hours needed:

Briefly describe your organization’s history, mission, and reason for partnering with the Community Services-Recreation (Attach additional sheets if necessary)

Are other organizations collaborating with you on this project? Name them and describe their role of contribution? (Attach additional sheets if necessary)

Who is your Community Services-Recreation contact (if applicable)? Name and Email Address:

2. PROJECT DESIGN
Please be as complete as possible. Attach additional pages if necessary.

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8 Provide a description of the proposed partnership activity or program.

Who is the target audience for your program? What is the age range? How many individuals will you have the capacity to serve?

What is your recruitment plan for getting individuals to participate in this program(s)?

Describe which specific areas of the facility you will be needing? For example, community center gym, multi-purpose room, specific room, park, field, etc.

Has your organization led this activity/program in the past at another location? If yes, when and at which location(s)?

How does the proposed partnership align with the Community Services-Recreation’s mission, vision and values?

Why is your organization interested in partnering with the Community Services-Recreation? Please individually list and discuss the benefits (monetary and non-monetary) for your organization.

Describe any enhanced ADA accessibility needs for your program.

3. BENEFIT TO RECREATION AND PUBLIC

Does Community Services-Recreation already offer a service or program similar to the one you are proposing? If so, why would adding another be a good idea?

Describe the specific public benefits (i.e., environmental, social or cultural benefits, increased access to programming, etc.) your proposed partnership will generate.

How will you measure those public benefits to demonstrate if the partnership is meeting its goals? (Regular public benefit reports are required as part of any Partnership)

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9 Does your proposal increase Community Services-Recreation’s capacity to support underserved communities? If so, how?

4. PROJECT FUNDING AND BUSINESS OFFER

What is the estimated total cost of your partnership proposal? Provide a copy of your organization’s current year budget. Provide a proposed budget for your program offer.

What in-kind support does the proposal request from Community Services-Recreation? What would it be used for?

Does the proposal include an expectation that it would generate revenues? If so, what is the revenue source? What portion of revenues would be directed to Community Services-Recreation?

Describe any anticipated fees you may charge and how you will address financial barriers for participation?

Are you requesting a reduction or waiver of fees as part of your partnership proposal? If so, please describe.

5. SUPPORT FOR YOUR PROJECT
Please list community and public support for this proposal.

6. COMMUNITY SERVICES-RECREATION FIELD PARTNER APPLICATION (IF APPLICABLE)
Providing routine and minor maintenance services is part of our partnership program. Select from below and/or add any specific maintenance tasks your organization will offer. o Remove trash and debris. How many times per week?
o Remove weeds and vines from around trees, plants, shrubs, fences and/or park buildings.

How many times per week?
o Coordinate quarterly community clean ups and/or beautification events. During which months?
o Prepare and/or line ball fields.
o Remove graffiti.
o Rake leaves as needed.
o Other services

MEMORANDUM OF

UNDERSTANDING

City of Richmond
Community Servic es
Department /
Recreation Division
City of Richmond
Community Services Department/
Recreation Division
In partnership with
__________________________

1 MEMORANDUM OF UNDERSTANDING

This Memorandum of Understanding , hereafter referred to as “MOU” constitutes the agreement between the City of Richmond, hereafter referred to as “City”, and Partner Name , herei nafter referred to as “Partner ”, regarding having the City provide facility space in exchange for Partner providing recreation programs.

Parties:

City of Richmond (“City”)
Community Services Department
Recreation Division
3230 Macdonald Avenue
Richmond, CA 94804
(510) 620-6793

Partner information
Name of Partner
Business Address
Contact Information

Term of Agreement:

The effective date of this Memorandum of Understanding is _______________.

This MOU will terminate on _________________unless terminated earlier in writing by either of the parties at least two weeks before the proposed termination.

Scope of Services:

City and Partner agree to the following terms and conditions:

City shall

a) Provide space at the City facilities located at:

Name of Facility:

Address:

Dates:

Times:

2 b) Provide access to the classroom one half hour prior to and after the class;
c) Provide Community Services-Recreation staff support; d) Assist with the supervision of participants and co-sponsored events;
e) Provide equipment for program implementation, i.e., chairs, tables;
f) Ensuring that each participant is enrolled, with City of Richmond registration and waiver forms, instructors
included;
g) Ensuring that sign-in sheets are kept for each class session; h) Review and approve all promotional material prior to release and distribution that indicates the name of City of Richmond as a partner and include the City of Richmond logo on
promotional materials;
i) Communicating with the Community Services-Recreation Staff as needed;
j) Assist with outreach and recruitment of community residents, when appropriate
k) Review and monitor program on a weekly basis to assure compliance with this Memorandum of Understanding.

2. Partner shall:

1. Assume responsibility for recruiting, supervising and evaluating all program instructors and volunteers;

2. Ensure that all participants in the program, instructors and volunteers sign and return all City of Richmond registration and waiver forms before the program begins;

3. Assist with the supervision of the participants, programs and events at all times;

4. Ensure that area of usage is left in the same condition as upon entry;

5. Clean any materials or any waste generated from the class activities and returning the classroom to its original configuration;

6. Sweep and vacuum after the class as necessary;

7. Provide a sign in sheet of enrolled participants for each class session;

8. Provide direction and assist with the implementation and coordination of co-sponsored events;

9. Provide flyers, brochures and other promotion materials;

10. Provide participants with educational instruction and hands-on activities;

11. Provide the appropriate specialized program material and supplies;

12. Notify staff promptly when classes are canceled, and call families to inform them of the class cancellation;

13. Communicate with staff in a timely fashion to place new class schedules;

14. Promote the program by contacting local organizations;

3 15. Distribute press releases and flyers in public places and local businesses;

16. Target the outreach in Richmond’s underserved neighborhoods: North Richmond, Shields-Reid and the Iron Triangle;

17. Insert individual program description here;

18. Complete program evaluations at the conclusion of each service or program;

19. Complete quarterly evaluations, if a service or program is provided on a year-round basis;

20. Provide the City with Proof of Insurance and Indemnification, per attachment C.

Partnership Fees and Reductions:

1. For the purposes of this MOU, the fees that are charged to the Partner shall be:

Waived ______

Reduced _____

Paid in Full _____

Conditions:

1. Partner agrees to provide the services listed above at the location indicated on the dates indicated and at the times indicated. Partner shall be the only one entitled access to the City facilities during those times and Partner shall only use the City facilities for purposes listed above. No other use of the facilities shall be allowed unless permitted by written consent of the City. The City, at its sole discretion, reserves the right to withhold its consent of any use not set forth above.

2. The City supports and encourages all persons to participate in recreation activities regardless of sensory or mobility limitations. The Americans with Disabilities Act gives civil rights protections to individuals with disabilities similar to those provided to individuals on the basis of race, color, sex, national origin, age, and religion. It guarantees equal opportunity for individuals with disabilities in public accommodations, employment, transportation, state and local government services, and telecommunications. Partner shall comply with any applicable provision of the Americans with Disabilities Act.

3. The City is responsible for determining types of programs or services to be offered. To ensure new programs or services are being introduced and the needs of the community are being met, the City will conduct an annual needs assessment. The needs assessment will be used to determine

4 annual objectives to be achieved through programs and services provided by the City and its partners. The needs assessment will be quantifiable, measurable, and specific in order to assist the selection of future partnerships.

4. All employees and volunteers selected through the Partner must fulfill the City’s fingerprint and TB Test requirements.

Mandatory Deadlines and Paperwork:

1. Modification on Term: If the Partner chooses to alter, expand, or change the scope of service, days, or times other than what is stated in the original MOU, the Partner must submit in writing an amendment to the MOU. The amendment must be approved by all parties before any of the programs or services are provided.

2. Evaluations. The Partner must conduct program evaluations that will be completed by community residents participating in the program.

Evaluations must be conducted at the conclusion of the program.

3. Incident Reports. If a staff member, volunteer, or participant is injured or becomes ill as a direct and proximate result of a specific action by the Partner servicing that location during the scheduled partnership times, it is the responsibility of the Partner to complete and submit an incident form within 24 hours. Incident report forms must be submitted to site staff.

4. Quarterly Reporting Forms. Partner must submit quarterly reports for each program executed. Quarterly reports must be submitted at the end of each quarter electronically to site staff.

5. Partner Information Changes. Partner must submit any Partner information changes in writing if different from the information stated on the original MOU.

City of Richmond Insurance Requirement:

During the entire term of this Memorandum of Understanding and any extension or modification thereof, Partner shall keep in effect insurance policies meeting the insurance requirements specified in the insurance provisions which are attached hereto and incorporated herein by this reference.

Indemnification:

5 To the fullest extent permitted by law, Partner shall indemnify, defend and hold harmless the City of Richmond and its officers, employees, elected and appointed officials and volunteers from and against any and all claims, demands, causes of action, lawsuits, (whether at law, equity or both), proceedings, liabilities, losses, damages, expenses, costs (including without limitation attorney’s fees and costs and expert witness fees), judgments, penalties, and liens of every nature resulting from injury to or death sustained by any person (including Partner’s employees), or damage to property of any kind, or any other injury or damage whatsoever, which injury, death or damage arises out of or is in any way connected with Partner’s performance of work hereunder or Partner’s failure to comply with its obligations contained in this Memorandum of Understanding, or its failure to comply with any existing or prospective law, regardless of Partner’s fault or negligence, including any of the same resulting from the alleged or actual negligent act or omission of the City of Richmond, except that said indemnity shall not be applicable to injury, death or damage to property arising from the sole or active negligence or willful misconduct of the City of Richmond, its officers, agents, or employees.

This indemnification obligation shall survive this Memorandum of Understanding and shall not be limited by any term of any insurance policy required under this Memorandum of Understanding.

Notices:

All notices, demands, statements, or communications provided for by this Memorandum of Understanding shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the City shall be addressed to the person designated in paragraph 1 below.

Notices to the Partner shall be addressed to the party designated in section 2 below. Notice shall be deemed delivered (a) upon personal delivery; (b) as of the fifth business day after mailing by United States certified mail, postage prepaid, addressed to the proper party; or (c) as of 12:00 p.m. on the second business day immediately after the day it is deposited with and accepted by Federal Express, or a similar overnight courier service, addressed to the proper party and marked for next business day morning delivery. For the purposes of this Memorandum of Understanding, a "business day" means any day Monday through Friday that is not a holiday recognized by the federal government or the State of California.

1. CITY hereby designates as its Authorized Representative the Identified Personnel whose name and address are as follows:
_________________________
_________________________
_________________________

6 2. Partner hereby designates as its Authorized Representative the Identified Personnel whose name and address are as follows:

_________________________
_________________________
_________________________

Attestation:

In witness whereof, the parties hereto hereby execute this Memorandum of Understanding:

Organization Name City of Richmond

Executive Director City Manager or Designee

Date Date

July 19, 2022

Mayor's Office

DATE: July 19, 2022
TO: Mayor Butt and Members of the City Council
FROM:

Mayor Tom Butt

Subject:

Appointment(s) to the Economic Development
Commission
FINANCIAL IMPACT: There are no financial impacts related to this item.

PREVIOUS COUNCIL
ACTION:

None

STATEMENT OF THE
ISSUE:

Actions are required to update, and make current, the
appointment roster of the Economic Development
Commission. There are 15 seats on this commission, of
which 3 are vacant.

RECOMMENDED ACTION:

APPROVE appointment(s) to the Economic Development
Commission: APPOINT Nicole Reams, new appointment,
seat #8, term expiration date March 30, 2025 – Mayor’s
Office (Mayor Tom Butt 510-620-6503).

DISCUSSION:

AGENDA
REPORT

July 19, 2022
Nicole Reams is being appointed to seat #8 for her first term on the Economic Development Commission. Ms. Reams is a Richmond resident and is the Director of Asset Management with Mission Housing Development Corporation. Her Term will expire March 30, 2025 – Office of the Mayor (Mayor Tom Butt 620-6503).

DOCUMENTS ATTACHED:

Attachment 1 – Redacted application for Nicole Reams

July 19, 2022

Mayor's Office

DATE: July 19, 2022
TO: Mayor Butt and Members of the City Council
FROM:

Mayor Tom Butt

Subject:

Appointment(s) to the Reimagining Public Safety Task
Force
FINANCIAL IMPACT: There are no financial impacts related to this item.

PREVIOUS COUNCIL
ACTION:

None

STATEMENT OF THE
ISSUE:

Actions are required to update, and make current, the
appointment roster of the Reimagining Public Safety
Task Force. There are 21 seats on this commission, of
which 4 are vacant.

RECOMMENDED ACTION:

APPROVE appointment(s) to the Reimagining Public
Safety Task Force: APPOINT Steve Bischoff, new
appointment, term expiration date June 30, 2024 –
Mayor’s Office (Mayor Tom Butt 510-620-6503).

DISCUSSION:

Steve Bischoff is being appointed for his first term to the Reimagining Public Safety Task Force. Mr. Bischoff is a Richmond resident and retired Executive Director of the Mental Health Association of Alameda County. His term will expire June 30, 2024 - Office of the Mayor (Mayor Tom Butt 620-6503).

DOCUMENTS ATTACHED:

Attachment 1 – Redacted application for Steve Bischoff

AGENDA
REPORT

July 19, 2022

Police Department

DATE: July 19, 2022
TO: Mayor Butt and Members of the City Council
FROM:

Louie Tirona, Acting Chief of Police

Subject:

Approval of Agreement with Contra Costa County for
Animal Services
FINANCIAL IMPACT: The payment amount of the animal services contract is not to exceed $877,736 during FY 2022-2023, and
$1,003,284 during FY 2023-2024 (account string
01191021-400221).

PREVIOUS COUNCIL
ACTION:

December 1, 2020 - passed Resolution 138-20 approving
the recurring county and state contracts, which included animal services.

STATEMENT OF THE
ISSUE:

State law mandates that all municipalities provide animal control services. The City of Richmond, along with 18
other cities, has partnered with Contra Costa County to provide such services. The prior agreement expired June 30, 2022, and the City of Richmond will need to approve the next agreement that will cover fiscal years 2022-2023 and 2023-2024.

RECOMMENDED ACTION:

APPROVE a two-year contract with Contra Costa County
for animal services, with automatic renewal for
successive three-year periods until either party
terminates the contract, with an amount not to exceed
$877,736.00 during FY 2022-2023, and $1,003,284.00
during FY 2023-2024, with a term beginning July 1, 2022, and ending June 30, 2024 - Police Department (Acting
Chief Tirona 621-1802).

AGENDA
REPORT

July 19, 2022
DISCUSSION:

The City of Richmond, along with 18 other cities, contracts with Contra Costa County to provide animal related services. The Agreement (Attachment 1) begins on July 1, 2022, and has a two-year term. This Agreement automatically renews for successive three- year periods until either party terminates this Agreement by giving the other party 90 days advance written notice of termination.

Animal Field Services

The County will provide the following services within the City upon a request from a City resident or person within the boundaries of the City.

a) Pick up and attempt to return to their owners domesticated animals that are found “at large,” to the extent possible without impoundment by relying on the animal’s identification, including dogs, trapped, injured, or sick cats, and other small, domesticated animals, including rabbits, chickens, turkey, geese, and ducks, but excluding wildlife, such as deer, mountain lions, opossums, wild turkeys, raccoons, skunks or squirrels unless a rabies exposure has occurred.

b) Investigate complaints of animal bites, rabies exposure and attacks to humans or domestic animals, including documenting the incident, interviewing witnesses, quarantining animals, preparing and transporting animals for rabies testing, and investigating any alleged violations of a quarantine order.

c) Enforce provisions governing potentially dangerous and dangerous animals, including but not limited to investigating complaints, designating animals, impounding animals, conducting hearings, and issuing permits for animals designated dangerous or potentially dangerous.

d) Enforce provisions governing barking dogs and other noisy animals, including but not limited to conducting hearings.

e) Respond during regular business hours to police or fire department calls for assistance regarding animal-related issues. The County may provide after-hours warrant support to the City with advance notice, if County Animal Services personnel are available and willing to volunteer for the assignment, and provided the City pays additional fees sufficient to cover the County’s actual costs.

f) Investigate, cite, impound, and seek resolution of complaints regarding potential mistreatment of domestic animals by their owners.

July 19, 2022
Response Times for Field Services.

1. The County will attempt to respond to requests for Field Services during the hours and within the times specified in this section. The County shall maintain records of its response times to calls for Field Services.
a) Priority 1 calls are Emergency Calls, which are calls for assistance from police or fire personnel and calls regarding rabies exposure, dangerous animals, and Critically Sick or Injured Animals.
i. The County will respond to Priority 1, 2, and 3 calls between 8:00 AM and 9:00 PM, seven (7) days per week, including holidays. b) For ninety-five percent (95%) of responses to Priority 1 calls, County personnel will attempt to arrive on the scene within two (2) hours from the time when the call for service is received by County staff.

2. Priority 2 calls are calls to pick up animals that were at large but have since been confined at a location within the County, and calls regarding urgent, animal-related requests for assistance not involving Critically Sick or Injured Animals. a) The County will respond to Priority 2 calls during regular Field Services hours. b) For eighty percent (80%) of responses to Priority 2 calls received during regular Field Services hours, County personnel will attempt to arrive on the scene within 12 hours from the time the call for service is received by County staff.
c) The County will respond to Priority 2 calls received outside of regular Field Services hours no later than 7:00 pm on the next day.
d) The County may respond to Priority 2 calls by taking a report by phone or by contacting parties and witnesses at the scene.

3. Priority 3 calls are all other calls, such as calls regarding animals at large, animals causing a nuisance, and dead animals.
a) The County will respond to Priority 3 calls during regular Field Services hours. b) For sixty-five percent (65%) of responses to Priority 3 calls received during regular Field Services hours, County personnel will attempt to arrive on the scene within 24 hours from the time the call for service is received by County staff.
c) The County will respond to calls received outside of regular Field Services hours on the next day.
d) The County will respond to Priority 3 calls only after the County has responded to all then-outstanding Priority 1 and Priority 2 calls. e) The County may respond to Priority 3 calls by taking a report by phone or by contacting parties and witnesses at the scene.

Shelter Services

1. The County will provide the following services to City residents (“Shelter Services”):
a) Impound and shelter lost or stray dogs, injured/sick, lost or endangered community cats, and other small, domesticated animals that are brought to

July 19, 2022
the shelter by County staff, residents of the County or cities that have contracts with the County for the provision of Animal Services. A community cat is considered endangered if it is in imminent risk of being killed, poisoned, or injured but not if, due to being at large, it is at risk of starvation, being attacked by another animal, or hit by an automobile. Orphaned kittens that cannot survive without human intervention are also considered endangered.

2. Medical Services. As part of the Shelter Services, the County will provide the following medical services (“Medical Services”):

a) The County will provide veterinarian services twenty-four (24) hours per day through partnerships with emergency vets to treat injured or sick impounded animals.
b) If an animal’s condition requires immediate treatment outside of the County shelter’s regular business hours or when no veterinarian is on staff at the County’s shelter, then County Animal Services Department officers or Good Samaritans may take the animal to any emergency veterinarian clinic/hospital that is under contract with the County to provide emergency veterinary services (as posted on the County shelter’s doors and on the County’s Animal Services Department’s website).
c) The County will monitor animals on a rabies virus quarantine. d) The County will conduct a minimum of one vaccine clinic per month and maintain a spay and neuter clinic in Martinez, which for a fee paid by the animal’s owner will provide vaccine and spay/neuter services for County residents’ dogs and cats. The fee will be approved by the County Board of Supervisors and published on the County Animal Services Department fee schedule.
e) Provide rabies control information free of charge to the public. f) The County will provide emergency veterinary services in accordance with Section 597(f) of the California Penal Code.

3. Shelter Services Hours

a) The Martinez shelter will be open to the public for a minimum of 30 hours per week, 5 days per week, 6 hours per day, including one weekend day each week except during weeks that are shortened by a County holiday. b) The Martinez Shelter will be closed on designated County holidays and one day per year dedicated to in-house staff training.

The Pinole shelter was closed during the pandemic due to a lack of funding. The services the Pinole shelter provided can be obtained through partnerships the county has with other animal service providers, or through the county’s Martinez shelter. The Pinole shelter does not have any plans to re-open as a shelter at this time and it was not designed to be a shelter in the first place; however, other animal services may be provided there at some point in the future, but there are no confirmed plans in place.

July 19, 2022
Fees and Additional Personnel

In an effort to address concerns of residents and to improve community services and response times, Contra Costa County Animal Control is revising their annual plan with a two-phase implementation, which will require a $122,573.00 annual increase over FY22 during fiscal years 2022-2023, and $248,121 during fiscal years 2023-2024.

Phase one (1) will start July 1, 2022, and will add the following:

 Add 1.0 FTE Field Services Sergeant for increased Animal Services Officer (ASO) beat coverage, improved response time to dangerous animal cases, improved public support, and training.
 Add 1.0 FTE Field Utility Worker to reduce response times for the pickup of deceased animals, while allowing animal services to resume deceased domesticated animal pick-up on private property and picking up deceased wildlife from private property per the County fee schedule for the homeowner.  Add 1 Animal Services truck for deceased animal pick-ups.  Add 2.0 FTE Animal Care Coordinators to enhance the County’s life saving programs serving our County Residents, such as Pet Retention, Transfer Partner and Adoption programs.

Phase two (2) will start July 1, 2023, and will add the following:

 Add 3.0 FTE Animal Services Officers to expand beat coverage and further decrease priority one response times.
 Add 2 Animal Services trucks for the increased field services staff.  Add 1.0 FTE Animal Care Coordinator to decrease length of stay for impounded animals and continue focus on pet retention program services.  Add 1.0 FTE Medical Supervisor to increase the efficiency of the County’s onsite low cost spay/neuter and vaccine services for our county residents.

Excluded Services

The County will not provide the following services to the City under the Agreement:

a) Respond to requests for removal of live or deceased marine animals and disposal of deceased marine animals.
b) Pick up and transport wildlife, including baby birds. c) Pick up live animals for surrender. The County may, at its discretion, accept live animals belonging to County residents for surrender at the Martinez shelter and charge a fee to the animal owner or property owner as part of its regular operations.
d) Respond to pest control issues (i.e., infestations, perceived or real, of squirrels, rats, mice, insects, gophers, wasps, bees, spiders, or other pests). e) Respond to calls regarding live, sick and injured racoons, opossum, deer, mountain lions, coyotes, wild turkeys, wild pigs, peacocks, or other wildlife unless

July 19, 2022
a rabies exposure has occurred. The County will refer calls regarding live wildlife to the California Department of Fish and Wildlife.

The payment amount for animal services is not to exceed $877,736 during fiscal year 2022-2023, and $1,003,284 during fiscal year 2023-2024.

DOCUMENTS ATTACHED:

Attachment 1 – Service Agreement between the City of Richmond and Contra Costa County
Attachment 2 – City Agreement Summary Sheet Richmond
Attachment 3 – Animal Services Provided to Richmond

1 CITY-COUNTY ANIMAL SERVICES AGREEMENT
The County of Contra Costa, a political subdivision of the State of California ("County"), and the City of Richmond, a municipal corporation in the County ("City"), enter int o this City-C ounty Animal Services Agreement (“Agreement”) effective as of July 1, 2022 (“Effective Date”).

1. Authority. The City has adopted by reference Division 416 of the Contra Costa County Ordinance Code (hereafter "Division 416") governing animals.

Division 416 establishes requirements and procedures for animal control by t
he County’s Animal Services Department. This Agreement is entered into to m
emorialize the County’s provision of Animal Services and enforcement of Division 416 within the City as provided in Section 416-4.208, and as authorized by California Government Code section 51301.

2. Enforcement Duties and Personnel. The County will enforce Division 416 within the City’s boundaries. The City hereby designates and appoints the County's Animal Services Director and his or her staff as public officers of the C
ity for the purposes of this Agreement and enforcing and carrying out its provisions.

3. Scope of Services.
a. In addition to enforcing Division 416, t he County will provide to the City the Field Services, Shelter Services, and Deceased Animal Services described in this Agreement (collectively, “Animal Services”) in the m
anner provided for in this Agreement. During periods of emergency (such as fire, earthquake, flooding, pandemic), it might not be possible to pr
ovide the Animal Services to the same extent and within the same time fr
ames as during non-emergency times.
b. Calls made to the County for services that are not provided by the County pursuant to this Agreement will be referred back to the City in which the c
all was requested. In such a case, the City is responsible for determining t
he next appropriate action.
c. The County will provide Animal Services within the City’s boundaries in accordance with all applicable federal, state, and local laws, including the O
rdinance Code.

4. Definitions.
a. “Critically Sick or Injured Animals” means those animals that have life- threatening conditions.
b. “Emergency Calls” means complaints of animal bites, potential rabies exposure, or attacks on humans or domestic animals that are in pr
ogress, or, when a bite or attack has occurred, where the animal remains an immediate threat to humans.
c. “Livestock” means a large domesticated agricultural animal, such as a

2 cow, bull, steer, horse, sheep, or other large agricultural animal. d. “Regular Field Services hours” means between 8:00 am and 9:00 pm each day of the week, including Saturdays and Sundays.

5. Field Services. The County will provide the following services (collectively, “Field Services”) within the City upon a request from a City resident or person within the boundaries of the City.
a. Pick up and attempt to return to their owners domesticated animals that are found “at large,” to the extent possible without impoundment by relying on the animal’s identification, including dogs, trapped, injured, or sick cats, and other small, domesticated animals, including rabbits, chickens, turkey, geese, and ducks, but excluding wildlife, such as deer, mountain lions, opossums, wild turkeys, raccoons, skunks or squirrels unless a rabies exposure has occurred.
b. Investigate complaints of animal bites, rabies exposure and attacks to humans or domestic animals, including documenting the incident, interviewing witnesses, quarantining animals, preparing and transporting animals for rabies testing, and investigating any alleged violations of a quarantine order.
c. Enforce provisions governing potentially dangerous and dangerous animals, including but not limited to investigating complaints, designating animals, impounding animals, conducting hearings, and issuing permits for animals designated dangerous or potentially dangerous. d. Enforce provisions governing barking dogs and other noisy animals, including but not limited to conducting hearings.
e. Respond during regular business hours to police or fire department calls for assistance regarding animal-related issues. The County may provide after-hours warrant support to the City with advance notice, if County Animal Services personnel are available and willing to volunteer for the assignment, and provided the City pays additional fees sufficient to cover the County’s actual costs.
f. Investigate, cite, impound, and seek resolution of complaints regarding potential mistreatment of domestic animals by their owners.

6. Response Times for Field Services.
a. The County will attempt to respond to requests for Field Services during the hours and within the times specified in this section. The County shall maintain records of its response times to calls for Field Services. i. Priority 1 calls are Emergency Calls, which are calls for assistance from police or fire personnel and calls regarding rabies exposure, dangerous animals, and Critically Sick or Injured Animals.

1. The County will respond to Priority 1, 2, and 3 calls between 8:00 AM and 9:00 PM, seven (7) days per week, including

3 holidays.

2. For ninety-five percent (95%) of responses to Priority 1 calls, County personnel will attempt to arrive on the scene within two (2) hours from the time when the call for service is received by County staff.
ii. Priority 2 calls are calls to pick up animals that were at large but have since been confined at a location within the County, and calls regarding urgent, animal-related requests for assistance not involving Critically Sick or Injured Animals.

1. The County will respond to Priority 2 calls during regular Field Services hours.

2. For eighty percent (80%) of responses to Priority 2 calls received during regular Field Services hours, County personnel will attempt to arrive on the scene within 12 hours from the time the call for service is received by County staff.

3. The County will respond to Priority 2 calls received outside of regular Field Services hours no later than 7:00 pm on the next day.

4. The County may respond to Priority 2 calls by taking a report by phone or by contacting parties and witnesses at the scene. iii. Priority 3 calls are all other calls, such as calls regarding animals at large, animals causing a nuisance, and dead animals.

1. The County will respond to Priority 3 calls during regular Field Services hours.

2. For sixty-five percent (65%) of responses to Priority 3 calls received during regular Field Services hours, County personnel will attempt to arrive on the scene within 24 hours from the time the call for service is received by County staff.

3. The County will respond to calls received outside of regular Field Services hours on the next day.

4. The County will respond to Priority 3 calls only after the County has responded to all then-outstanding Priority 1 and Priority 2 calls.

5. The County may respond to Priority 3 calls by taking a report by phone or by contacting parties and witnesses at the scene.

7. Shelter Services.
a. The County will provide the following services to City residents (“Shelter Services”):
i. Impound and shelter lost or stray dogs, injured/sick, lost or endangered community cats, and other small, domesticated

4 animals that are brought to the shelter by County staff, residents of the County or cities that have contracts with the County for the provision of Animal Services. A community cat is considered endangered if it is in imminent risk of being killed, poisoned, or injured but not if, due to being at large, it is at risk of starvation, being attacked by another animal, or hit by an automobile. Orphaned kittens that cannot survive without human intervention are also considered endangered.
ii. Impound and quarantine biting animals.
iii. Provide rabies testing of animals suspected of infection. iv. Provide for reclamation of abandoned, lost or stray domestic animals.
v. Provide onsite services to the public at the County’s Martinez shelter for the following: search for lost animals, reclaim animals, adopt animals, answer inquiries regarding animals, accept complaints regarding animals, provide vaccines and spay/neuter services for a small fee, conduct humane education programs, and license animals onsite or online.
vi. Provide care for sheltered animals based on the California Veterinary Board Guidelines for Standards of Care in Animal Shelters published by the Association of Shelter Veterinarians. vii. Provide services as required by the California Penal Code Section 597.1 and other laws governing shelters for animal care, treatment, holding periods, placements, and dispositions.
b. Medical Services. As part of the Shelter Services, the County will provide the following medical services (“Medical Services”):
i. The County will provide veterinarian services twenty-four (24) hours per day through partnerships with emergency vets to treat injured or sick impounded animals.
ii. If an animal’s condition requires immediate treatment outside of the County shelter’s regular business hours or when no veterinarian is on staff at the County’s shelter, then County Animal Services Department officers or Good Samaritans may take the animal to any emergency veterinarian clinic/hospital that is under contract with the County to provide emergency veterinary services (as posted on the County shelter’s doors and on the County’s Animal Services Department’s website).
iii. The County will monitor animals on a rabies virus quarantine. iv. The County will conduct a minimum of one vaccine clinic per month and maintain a spay and neuter clinic in Martinez, which for a fee paid by the animal’s owner will provide vaccine and spay/neuter services for County residents’ dogs and cats. The fee will be

5 approved by the County Board of Supervisors and published on the County Animal Services Department fee schedule.
v. Provide rabies control information free of charge to the public. vi. The County will provide emergency veterinary services in accordance with Section 597(f) of the California Penal Code. c. Shelter Services Hours
i. The Martinez shelter will be open to the public for a minimum of 30 hours per week, 5 days per week, 6 hours per day, including one weekend day each week except during weeks that are shortened by a County holiday.
ii. The Martinez Shelter will be closed on designated County holidays and one day per year dedicated to in-house staff training.

8. Deceased Animal Services. The County will provide the following services within the City in response to calls regarding deceased animals during regular Field Services hours:
a. Pick up deceased domestic animals, wildlife, and livestock from public property.
b. With property owners’ consent, pick up deceased domestic or wild animals from private property for a fee based on the Department’s fee schedule paid directly to the County Animal Services Department by the property owner or reporting party.
c. Identify and notify the owner of deceased animals, whenever possible. d. Dispose of the body of any deceased animal picked up by the County.

9. Excluded Services. The County will not provide the following services to the City under this Agreement:
a. Respond to requests for removal of live or deceased marine animals and disposal of deceased marine animals.
b. Pick up and transport wildlife, including baby birds. c. Pick up live animals for surrender. The County may, at its discretion, accept live animals belonging to County residents for surrender at the Martinez shelter and charge a fee to the animal owner or property owner as part of its regular operations.
d. Respond to pest control issues (i.e., infestations, perceived or real, of squirrels, rats, mice, insects, gophers, wasps, bees, spiders, or other pests).
e. Respond to calls regarding live, sick and injured racoons, opossum, deer, mountain lions, coyotes, wild turkeys, wild pigs, peacocks, or other wildlife unless a rabies exposure has occurred. The County will refer calls regarding live wildlife to the California Department of Fish and Wildlife.

6 10. Policies and Procedures. All policies and procedures shall be developed with the goal of ensuring animal welfare, enhancing cost efficiency and quality of services provided to the contracted cities and unincorporated areas of Contra Costa County. They will be developed to reflect best practices in the industry for animal control and shelter animal care using the Guidelines for Standards of Care in Animal Shelters published by the Association of Shelter Veterinarians, ASPCA, the Humane Society of the United States, National Animal Control Association (NACA) and/or other currently accepted best practices for animal control and animal sheltering.

11. Performance and Activity Reports. The County will deliver to the City within 14 days of the end of each quarter, an Animal Control and Results Report summarizing Animal Services provided by the County to the City during the previous quarter and including year-to-date data. This report will include the following information:
a. The total number of calls for service received by the County under this Agreement, identified by type of service and Priority level. b. A response time report identifying response times by Priority level. c. The outcomes for animals impounded, identified by City/County jurisdiction.
d. The number of calls for service received from City residents or persons within the City’s boundaries.
e. A listing of dogs registered to City residents identified as potentially dangerous or dangerous (PDA/DA) that have a valid County-issued PDA/DA permit.

12. Fees and Fines. Pursuant to Food and Agricultural Code Section 30652, all fees and fines collected by the County for providing Animal Services to the City shall be deposited into the County Treasury and shall be used to meet the County’s cost of providing Animal Services to the City.

13. Annual Fee.
a. In consideration for Services provided by the County to the City, and in addition to any fees and fines imposed on City residents, the City agrees to pay to the County the following amounts (“Annual Fee”):
i. For fiscal year 2022-2023, $7.97 for each person residing within the City limits as of January 2022. For example, if the City’s population is 50,000, the Annual Fee is $398,500.
ii. For fiscal year 2023-2024, $9.11 for each person residing within the City limits as of January 2023. For example, if the City’s population is 50,000, the Annual Fee is $455,500.
iii. For each fiscal year thereafter, the per capita rate for the Annual Fee shall be calculated using the following formula: (A) The County’s budgeted cost to provide Animal Services throughout the

7 County in that fiscal year, minus the sum of animal licensing fees and user fees projected to be received from all County residents in that fiscal year, minus the budgeted County general fund contribution for that fiscal year, divided by (B) the sum of the population of the unincorporated area plus the population of all cities for which the County provides Animal Services.

For
example, if the budgeted cost to provide Animal Services throughout the County is $12,640,000, the animal licensing and user fees projected to be received are $1,620,00, the budgeted general fund contribution is $4,112,000, and the population is 866,583, then the per capita Annual Fee would be $7.97
[($12,640,000 - $1,620,000 - $4,112,000) / 866,583]. For a City with a population of 100,000, the total Annual Fee would be $797,000.
b. The City shall pay the Annual Fee to the County in four equal quarterly installments. Each installment shall be due on the first day of each fiscal quarter (i.e., July 1, October 1, January 1, and April 1). The City shall make the payment to the County Treasurer-Tax Collector, 625 Court Street, Martinez, CA 94553.
c. The City shall pay the Annual Fee to the County regardless of the amount of any fees and fines collected by the County pursuant to Division 416.
d. Each year, the County will prepare a reconciliation report of actual costs incurred by the County to provide Animal Services during the immediately preceding year to ensure the Annual Fee paid by the City covers only actual costs incurred to provide Animal Services. The reconciliation report will be completed and sent to the City in the month of August for each fiscal year. Any cost savings for that fiscal year will be applied to the following fiscal year.
e. For purposes of calculating the Annual Fee, the County shall rely on the population figures reported by the California State Department of Finance E1 Population Estimates report as of January of each year. f. The County shall notify the City of the amount of the Annual Fee for the next fiscal year by March 1st of each year.

14. Term; Termination.
a. The term of this Agreement begins on the Effective Date and continues for two (2) years. This Agreement shall automatically renew for successive three-year periods until either party terminates this Agreement by giving the other party 90 days advance written notice of termination.
b. This Agreement shall automatically terminate if the County repeals Division 416 or if the City repeals its resolution incorporating and applying Division 416 within the City.

8 c. The County may terminate this Agreement if the City fails to pay the Annual Fee by its due date by giving the City 30-days advance written notice.
d. The County agrees to meet jointly with all contracting city agencies annually during Quarter 2 of each fiscal year (i.e., October) to discuss potential revisions or updates through the Public Managers Association.

15. Entire Agreement; Amendment. This Agreement constitutes the entire agreement between the parties, and supersedes any prior agreement between the parties, with respect to the subject matter hereof. Any amendment to this Agreement must be in writing and approved by the Contra Costa County Board of Supervisors.

16. Governing law; Venue. This Agreement shall be governed by the laws of the State of California. Any dispute arising out of or related to this Agreement shall be brought in Contra Costa County Superior Court.

17. Notices. Any notice to be given to either of the parties in connection with this Agreement shall be sent by U.S. mail to the following address:

If to County:

Director, Animal Services
4800 Imhoff Place
Martinez, California 94553-4300

If to City:
__________________________
__________________________
__________________________
__________________________
The parties are signing this Agreement as of the Effective Date set forth above.

COUNTY CITY

By: Beth Ward By:

Title: Animal Services Director Title:

Date: Date:

Contra Costa Animal Services Agreement Fact Sheet

Summary
Contra Costa Animal Services (CCAS) is proud to present for your consideration an updated services agreement to provide animal services for the City of Richmond. The updated agreement and fee structure are the result of numerous meetings and touch points with city officials (predominantly City Managers and Police Chiefs) from each of our contract cities over the last few years. The agreement reflects the feedback that was provided to us through that process by the City Managers and Police Chiefs during individual meetings, regional meetings that included the County Supervisor that represents Richmond, as well as multiple presentations and listening sessions at the Public Managers Association and Police Chiefs Association. The updated agreement and fee structure clearly describes the services CCAS will provide to Richmond and defines a funding structure to ensure the Department is able to cover the costs of providing those services.

Services Defined
The current agreement, which has been in place since 2006, is approximately one page in length and provides little detail with regards to what specific services will be provided. The updated agreement provides much greater detail regarding service levels, including:

• Detailing specific services provided under the agreement for all areas of operation, • Creating accountability by listing target response times for each activity type, • Defining what is covered under deceased animal services, • Describing which services are not included under the agreement, and • Codifying performance reporting within the agreement.

Cost
The updated agreement includes a defined fee structure for FY 22/23 and FY 23/24, which converts to a formula-based fee structure that will commence in FY 24/25. The fee structure is as follows:
• For fiscal year 2022-2023, $7.97 for each person residing within the City limits as of January 2022.

For example, Richmond’s population is 110,130. Therefore, Richmond’s Annual Fee for FY 22/23 is $877,736. For fiscal year 2023-2024, $9.11 for each person residing within the City limits as of January 2023. For example, if Richmond’s population remained the same (110,130), the Annual Fee will be $1,003,284.

• For each fiscal year thereafter, the per capita rate for the Annual Fee shall be calculated using the following formula: (A) The County’s budgeted cost to provide Animal Services throughout the County in that fiscal year, minus the sum of animal licensing fees and user fees projected to be received from all County residents in that fiscal year, minus the budgeted County general fund contribution for that fiscal year, divided by (B) the sum of the population of the unincorporated area plus the population of all cities for which the County provides Animal Services.

• Each year, the County will prepare a reconciliation report of actual costs incurred by the County to provide Animal Services during the preceding year.

Contra Costa Animal Services (CCAS) - Serving Our Community!

AGENCY SNAPSHOT
Martinez Shelter
A 38,000 sq. ft. facility to provide public
services and house animals while they
are in our care
Law Enforcement Unit
Field Service Officers that enforce state laws and
local ordinances, investigate animal bites, attacks
and crimes, and serve as our “boots on the
ground” in your city
Animal Care Unit
A medical and husbandry team to
provide basic daily care to the animals
as well as any necessary medical care
Veterinary Team
A veterinary team to support our
low-cost spay/neuter and vaccination
clinics
Administrative Unit
An administrative team that manages our call
center, dispatch services, administrative hearing
processes, and assists the public in person, online,
and by phone
Volunteer Unit
A core of more than 150 committed
volunteers that perform vital tasks in and
out of the shelter, including animal enrich-
ment, adoptions and lost/found support

Public Safety Services
• Stray & Aggressive Animal Patrols (inc. Livestock)
• Animal Bite Investigations
• Quarantine of Dangerous Animals & Potential
Rabies Suspects
• Animal Cruelty Investigations
• Impoundment & Sheltering of Stray/Sick/Injured Pets
• Pet Licensing & Enforcement
• Animal Noise Enforcement
• Deceased Animal Retrieval
• Enforcement of County Dangerous Animal Laws
• Enforcement of State & Local Animal Welfare Laws
• Assisting Local Agencies (Police, Fire, etc.)
with Activity Calls
• 24/7 Dispatch Services
For more information about our services, visit ccasd.org Community Services
• Shelter & Medical Support for Lost/Sick/Injured Pets
• Pet Adoptions (Martinez Shelter)
• Lost Pet Support & Return To Owner (RTO) Services
• Shelter & Care for Animals Displaced by Disaster
• Humane Education Programs
• Public Low-Cost Spay/Neuter Clinic
• Public Low-Cost Vaccination Clinic
• Community Clinics & Adoption Events
• Community Cat Trap-Neuter-Release (TNR) Program
• Customer Service Support
• Volunteer Program

COMPASSION IN ACTION

COST FOR
ANIMAL

SERVICES

ANIMAL

SERVICES

CONTRA COSTA COUNTY
4800 Imhoff Place
Martinez CA
Ph: 925-608-8400
www.ccasd.org
Just One Click Away!
Many of our services can be accessed via our website:

• View pets available for adoption
• Report lost or found pets
• Purchase a license for your pet
• Schedule a spay/neuter appointment
• Schedule a vaccination appointment
• Sign up to become a volunteer or foster
• Donate to the Animal Benefit Fund
• File an animal noise complaint
• Report deceased animals

All this and more at ccasd.org
See Our Animals
CCAS Serving Richmond
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July 19, 2022

Police Department

DATE: July 19, 2022
TO: Mayor Butt and Members of the City Council
FROM:

Louie Tirona, Acting Chief of Police

Subject:

Contract with Bay Area Marine Services (BAMS)
FINANCIAL IMPACT: Proposed contract will not exceed $50,000 over three years which equates to approximately $16,667 per fiscal year from account string 01191021-400201.

PREVIOUS COUNCIL
ACTION:

n/a

STATEMENT OF THE
ISSUE:

The Richmond Police Department’s Marine Unit consists
of three vessels that all have unique maintenance and
repair issues. The Department is seeking a contract with Bay Area Marine Services (BAMS) for repairs and
maintenance.

RECOMMENDED ACTION:

APPROVE a three-year contract with Bay Area Marine
Services, in a total amount not to exceed $50,000, for
repairs and maintenance to Richmond Police
Department’s marine vessels, with a term beginning
August 1, 2022 and ending July 31, 2025 – Police
Department (Louie Tirona 621-1802).

AGENDA
REPORT

July 19, 2022
DISCUSSION:

A city surrounded by water will have several police incidences that will involve water search and rescue, or patrol along the many wharves (including those of the Chevron Refinery) that jut out into the Bay from the Richmond shoreline. Having a fully ready and well-maintained police fleet will give the Richmond Police Department (RPD) ample time to start search and rescue efforts or deter criminal attacks on the water. The Bay’s water is not 100 percent fresh water, but a mixture of salt water and fresh water, a term described as brackish. Salt water is very corrosive and can eat away at anything that touches it for long lengths of time, including items above the water line that are hit with water-spray from wind whipping waves against the side of the vessel or dock. In order to successfully maintain the fleet, regular maintenance and yearly overhauls are recommended by the boat manufacturers, which can include, but is not limited to replacing zincs and anodes, removal of algae growth and barnacles, re-painting, electrical servicing, fuel system flushing, haul-out services, etc.

Our Marine Unit consists of three vessels that all have unique maintenance and repair issues. The Moose Boat, Liberty 37, purchased with grant funding, is a jet driven catamaran that uses two turbo diesel motors that require maintenance done by a certified diesel mechanic. The second vessel, Rescue 28, is a medium sized inflatable vessel with outboard motor that will need standard maintenance and repairs for continued use, and the third vessel, Rescue 23, the smallest of the fleet, has not been operational due to punctured inflatables. The repair work for the vessel will require special expertise in inflatable removal and installation, along with servicing and tune-up due to the motor sitting for so long. The smallest inflatable is unique because it can be easily transported by trailer and put into the water nearest the crime scene.

The Richmond Police Department has been able to maintain the fleet to serve its emergency response duties, but the marine unit is in need to have a maintenance plan and vendor in place to address the urgent repairs and maintenance before there are any catastrophic failures. Finding a certified mechanic has presented challenges since each boat has a different maintenance schedule, and because there are very few marinas/mechanics that can work on the diesel jet boat. Many of the service scheduling delays stem from a lack of marinas able to service the fleet.

RPD’s vessel manager solicited various quotes based on information learned at a conference. The three responding vendors were Bay Area Marine Services (BAMS), Peninsula Diesel, and Svendsen’s Bay Marine. BAMS (who also services San Francisco Police Department’s vessels) submitted the lowest bid for services and is able to service all three vessels.

It cannot be reiterated enough that the Police Department’s marine fleet serves a vital role to the Richmond shoreline and Chevron Refinery. The longer the boats sit and wait for repairs, the more repairs that will be needed. An extensive search was done throughout the Bay Area, and many marinas were contacted; however due to the uniqueness of our fleet, many marinas either turned down the opportunity to bid, or

July 19, 2022
were located in land locked repair facilities, which are not suitable for the 37’ Moose Boat since no trailer is available. RPD staff is recommending a $50,000, three-year contract, with Bay Area Marine Services for these reasons.

DOCUMENTS ATTACHED:

Attachment 1 - Original Contract
Attachment 2 - Quotes

CITY OF RICHMOND

STANDARD CONTRACT
Department: Project Manager:

Project Manager E-mail: Project Manager Phone No:

PR No: Vendor No: P.O./Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond (herein referred to as the “City”) and the following named Contractor:

Company Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No: / Expiration Date:

A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:] , [ ] other [specify:]

2. Term. The effective date of this Contract is and it terminates unless terminated as provided herein.

3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $ . City shall not pay for services that exceed the Contract Payment Limit unless a contract amendment has been approved by the City Council or City Manager.

4. Contractor’s Obligations. Contractor shall provide those services and carry out that work described in the Service Plan (Exhibit A) which is attached hereto and is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

5. City's Obligations. City shall make to the Contractor those payments described in the Payment Provisions (Exhibit B) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C) which are attached hereto and are incorporated herein by reference.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. (Note:
other than Public Works contracts, the City will agree to Special Conditions only in unusual circumstances.)

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F) which are attached hereto and are incorporated herein by reference.

10. Signatures. These signatures attest the parties' Contract hereto:

CITY OF RICHMOND CONTRACTOR:
a municipal corporation

By:
(* The Corporation Chairperson of the Board,
President or Vice President should sign below)

Title: By:

I hereby certify that this Contract Title:
has been approved by City Council.

Date Signed:

B y :

City Clerk
(* The Corporation Chief Financial Officer,
Secretary or Assistant Secretary should sign below)
Approved as to form:

B y :

B y : T i t l e :

City Attorney
Date Signed:

(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation
or nonprofit organization, this Contract (1) must
be signed by (a) the Chairperson of the Board,
President or Vice-President
and (b) the
Secretary any Assistant Secretary, the Chief
Financial Officer or any Assistant Treasurer.

LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Standard Contract/EJ/TE 9-26-07

For the Contract between the City of
Richmond and

EXHIBIT A

SERVICE PLAN
Contractor shall, to the satisfaction of the , perform the following services and be compensated as outlined below:

Police Department

For the Contract between the City of
Richmond and

EXHIBIT B

PAYMENT PROVISIONS
{PLEASE NOTE THAT THE CITY OF

RICHMOND SHALL NOT PAY FOR SERVICES

THAT EXCEED THE CONTRACT PA YMENT LIMIT UNLESS A CONTRACT

AMENDMENT HAS BEEN APPROVED BY THE CITY COUNCIL OR THE CITY MANAGER}

1. Provided Contractor is not in default under this Contract, Contractor shall be compensated as provided below.

2. Any and all payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photo copying, meals and travel etc). Invoices, shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.

3. Contractor shall submit timely invoices to the following address:

Attention: City of Richmond, Finance Department - Accounts Payable Project Manager: Department:

PO Box 4046
Richmond, CA 94804-0046

4. All invoices that are submitted by Contra ctor shall be subject to the approval of the City’s Project Manager, before payments shall be authorized.

5. The City will pay invoice(s) within 45 days a fter completion of services to the City’s satisfaction. The City shall not pay late fees or interest.

6. A Richmond business license shall be obtained before any payment under this Contract shall be authorized and the business license must be kept current during the term of this Contract for payments to continue to be authorized.

7. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract shall be executed by the City. The insurance coverage must be kept current during the term of this Contract for payments to continue to be authorized.

For the Contract between the City of
Richmond and

EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. Notices . All notices, demands, statements, or communications provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the City shall be addressed to the Department Head and (as delineated below in section 1.1) to the project manager responsible for the
administration of or the supervision of the scope of work under this Contract. Notices to the Contractor shall be addressed to the party designated by Contractor (as delineated below in section 1.2). Notice shall be deemed delivered (a) upon personal delivery; (b) as of the fifth business day after mailing by United States certified mail, postage prepaid, addressed to the proper party; or (c) as of 12:00 p.m. on the second business day immediately after the day it is deposited with and accepted by Federal Express, or a similar overnight courier service, addressed to the proper party and marked for next business day morning delivery. For the purposes of this Contract, a "business day" means any day Monday through Friday that is not a holiday recognized by the federal government or the State of California.

1. 1 CITY hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:

City of Richmond
Richmond, CA 94804-0046

1. 2 CONTRACTOR hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:

General Conditions/EJ/TE 01-19-11 1 of 13

EXHIBIT D

GENERAL CONDITIONS

1. Independent Contractor . Contractor acknowledges, represents and warrants that Contractor is not a regular or temporary employee, joint venturer or partner of the City, but rather an independent Contractor. This Contract shall not be construed to create an agency, servant, employee, partnership, or joint venture relationship. As an independent Contractor, Contractor shall have no authority to bind City to any obligation or to act as City's agent except as expressly provided herein. Due to the independent Contractor relationship created by this Contract, City shall not withhold state or federal income taxes, the reporting of which shall be Contractor's sole responsibility.

2. Brokers . Contractor acknowledges, represents and warrants that Contractor has not hired, retained or agreed to pay any entity or person any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Contract.

3. City Property . The rights to applicable plans, drawings, reports, calculations, data, specifications, videos, graphics or other materials prepared for or obtained pursuant to this Contract, which, upon request, are to be delivered to City within a reasonable time, shall be deemed assigned to City. If applicable, Contractor shall prepare check prints upon request. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 15 below, indemnify, defend and hold harmless City from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.

4. Patents, Trademarks, C opyrights and Rights in Data
. Contractor shall not
publish or transfer any materials, discoveries, developments, concepts, designs, ideas, know how, improvements, inventions and/or original works of authorship resulting from activities supported by this Contract without the express prior written consent of the City Manager. If anything resulting from activities supported by this Contract is patentable, trademarkable, copyrightable or otherwise legally protectable, City reserves the exclusive right to seek such intellectual property rights. Notwithstanding the foregoing, Contractor may, after receiving City's prior written consent, seek patent, trademark, copyright or other intellectual property rights on anything resulting from activities supported by this Contract. However, City reserves, and Contractor irrevocably grants, a nonexclusive, fully paid-up, royalty-free, assumable, perpetual, worldwide license, with the right to transfer, sublicense, practice and exploit said license and the right to make, have made, copy, modify, make derivative works of, use, sell,

General Conditions/EJ/TE 01-19-11 2 of 13

import, and otherwise distribute under all applicable intellectual properties without restriction of any kind said license.

Contractor further agrees to assist City, at City's expense, in every proper way to secure the City’s rights in any patents, trademarks, copyrights or other intellectual property rights relating thereto, including the disclosure to City of all pertinent information and data with respect thereto. Contractor shall also assist City in the execution of all applications, specifications, oaths, assignments, recordations, and all other instruments which City shall deem necessary in order to apply for, obtain, maintain and transfer such rights, or if not transferable, to waive such rights. Contractor shall further assist City in the execution of all applications, specifications, oaths, assignments, recordations and all other instruments which City shall deem necessary in order to assign and convey to City, and any assigns and nominees the sole and exclusive right, title and interest in and to any patents, trademarks, copyrights or other intellectual property rights relating thereto. Contractor further agrees that its obligation to execute or cause to be executed, when it is in Contractor's power to do so, any such instruments or papers shall continue during and at all times after the end of Contractor's services and until the expiration of the last such intellectual property right. Contractor hereby irrevocably designates and appoints City, and its duly authorized officers, agents and servants, as its agent and attorney-in-fact, to act for and in its behalf and stead to execute and file any such applications and to do all other lawfully permitted acts to further the application for, prosecution, issuance, maintenance or transfer of letters of patents, copyright and other registrations. This power of attorney is coupled with an interest and shall not be affected by Contractor's subsequent incapacity.

5. Inspection
. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the CITY, the State of California, and the United States Government.

If the project or services set forth in Exhibit A shall be performed on City or other public property, City shall have the right to inspect such work without notice. If such project or services shall not be performed on City or other public property, City shall have the right to inspect such work upon reasonable notice.

6. Services
. The project or services set forth in Exhibit A shall be performed to the full satisfaction and approval of City. In the event that the project or services set forth in Exhibit A are also itemized by price, City, in its sole discretion, may, upon notice to Contractor, delete certain items or services set forth in Exhibit A, in which case there shall be a corresponding reduction in the amount of compensation paid to Contractor.

General Conditions/EJ/TE 01-19-11 3 of 13

Contractor shall, at its own cost and expense, furnish all facilities and equipment necessary for Contractor to complete the project or perform the services required herein, unless otherwise provided in Exhibit A.

7. Records
. Contractor shall keep and make available for inspection and copying by authorized representatives of the City, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the City.

Contractor shall retain all documents pertaining to this Contract for a period of five (5) years after this C ontract's termination (or for any further period that is required by law) and until all Fede ral or State audits are complete and exceptions resolved for this contract's funding period. Upon request, CONTRACTOR shall make thes e records available to authorized representatives of the CITY, the State of California, and the United States Government.

Contractor shall keep full and detailed accounts, maintain records, and exercise such controls as may be necessary for proper financial management under this Contract. The Contractor’s accounting and control systems shall be satisfactory to City. Contractor's accounting systems shall conform to generally accepted accounting principles and all records shall provide a breakdown of total costs charged under this Contract, including properly executed payrolls, time records, utility bills, invoices and vouchers. The City shall be afforded prompt access to Contractor's records, books, and Contractor shall preserve such project records for a period of at least five (5 years after the termination of this Contract , or for such longer period as may be required by law.

Contractor shall permit City and its authorized representatives and accountants to inspect, examine and copy Contractor's books, records, accounts, correspondence, instructions, drawings, receipts, subcontracts, purchase orders, vouchers, memoranda and other data relating to the project or services set forth in Exhibit A, and any and all data relevant to this Contract at any reasonable time for the purpose of auditing and verifying statements, invoices, or bills submitted by Contractor pursuant to this Contract and shall provide such assistance as may be reasonably required in the course of such inspection. Contractor shall also allow City access to the record keeping and accounting personnel of Contractor.

City further reserves the right to examine and re-examine said books, records, accounts, and data during the five (5 year period following the termination of this Contract; and Contractor shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any manner whatever for five (5 years after the termination of this Contract.

General Conditions/EJ/TE 01-19-11 4 of 13

Pursuant to California Government Code § 10527, the parties to this Contract shall be subject to the examination and audit of representatives of the Auditor General of the State of California for a period of three (3) years after final payment under this Contract. The examination and audit shall be confined to those matters connected with the performance of this Contract including, but not limited to, the cost of administering this Contract.

8. Changes and Extra Work . All changes and/or extra work under this Contract shall be performed and paid for in accordance with the following:

Only the City Council or the City Manager may authorize extra and/or changed work. Contractor expressly recognizes that other City personnel are without authorization to either order extra and/or changed work or waive contract requirements. Failure of Contractor to secure the authorization for such extra and/or changed work shall constitute a waiver of any and all right to adjustment in contract price due to such unauthorized work and Contractor thereafter shall be entitled to no compensation whatsoever for performance of such extra and/or changed work.

If Contractor is of the opinion that any work which Contractor has been directed to perform is beyond the scope of this Contract and constitutes extra work, Contractor shall promptly notify City of the fact. The City shall make a determination as to whether or not such work is, in fact, beyond the scope of this Contract and constitutes extra work. In the event that City determines that such work does constitute extra work, City shall provide extra compensation to Contractor on a fair and equitable basis. A change order or Contract Amendment providing for such compensation for extra work shall be negotiated between City and Contractor and executed by Contractor and the appropriate City official.

In the event City determines that such work does not constitute extra work, Contractor shall not be paid extra compensation above that provided herein and if such determination is made by City staff, said determination may be appealed to the City Council; provided, however, a written appeal must be submitted to the City Manager within five (5) days after the staff's determination is sent to Contractor. Said written appeal shall include a description of each and every ground upon which Contractor challenges the staff's determination.

9. Additional Assistance
. If this Contract requires Contractor to prepare
plans and specifications, Contractor shall provide assistance as necessary to resolve any questions regarding such plans and specifications that may arise during the period of advertising for bids, and Contractor shall issue

General Conditions/EJ/TE 01-19-11 5 of 13

any necessary addenda to the plans and specifications as requested. In the event Contractor is of the opinion that City's requests for addenda and assistance is outside the scope of normal services, the parties shall proceed in accordance with the changes and extra work provisions of Section 8 of these General Conditions.

10. Professional Ability. Contractor acknowledges, represents and warrants that Contractor and its employees are skilled and able to competently provide the services hereunder, and possess all professional licenses, certifications, and approvals necessary to engage in their occupations.

City has relied upon the professional ability and training of Contractor as a material inducement to enter into this Contract. Contractor shall perform in accordance with generally accepted professional practices and standards of Contractor's profession. In the event that City, in its sole discretion, desires the removal of any person employed or retained by Contractor to perform services hereunder, such person shall be removed immediately upon receiving notice from City.

11. Business License
. Contractor shall obtain a Richmond Business License
before performing any services required under this Contract. The failure to so obtain such license shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.

12. Termination Without Default. Notwithstanding any provision herein to the contrary, City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder, immediately upon written notice to Contractor. Contractor may terminate this Contract at any time in its sole and absolute discretion and without cause upon 30 days' written notice to City. In the event of termination by either party, Contractor shall be compensated for: (1) all authorized work satisfactorily performed prior to the effective date of termination; (2) necessary materials or services of others ordered by Contractor for this Contract, prior to receipt of notice of termination, irrespective of whether such materials or services of others have actually been delivered, provided that Contractor is not able to cancel such orders. Compensation for Contractor in such event shall be determined by City in accordance with the percentage of the project or services completed by Contractor; and all of Contractor's finished or unfinished work product through the time of the City's last payment shall be transferred and assigned to City. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

General Conditions/EJ/TE 01-19-11 6 of 13

13. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Section 12 of these General Conditions; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

14. Conflict of Interest. Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

15. Indemnification.

(a) If this Contract is a contract for design professional services subject to California Civil Code Section 2782.8(a) and Contractor is a design professional, as defined in California Civil Code Section 2782.8(b)(2), Contractor shall hold harmless, defend and indemnify the City, its officers, agents, employees, and volunteers from and against any and all claims, damages, losses, and expenses including attorneys’ fees arising out of, or pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Contractor, except where caused by the active negligence, sole negligence, or willful misconduct of the City. To the fullest extent permitted by law, Contractor shall immediately defend and indemnify the City and its officers, agents, employees, and volunteers from and against any and all liabilities, regardless of nature or type, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor, or its employees, agents, or subcontractors.

Liabilities subject to the duties to defend and indemnify include, without limitation, any and all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. Contractor’s obligation to

General Conditions/EJ/TE 01-19-11 7 of 13

indemnify applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of an indemnified party.
(b) If this Contract is not a contract for design professional services subject to California Civil Code Section 2782.8(a) or Contractor is not a design professional as defined in California Civil Code Section 2782.8(b)(2), Contractor shall indemnify, defend, and hold harmless the City, its officers, agents, employees and volunteers from any and all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by Contractor or any person directly or indirectly employed by, or acting as, the agent for Contractor in the performance of this Contract, including the concurrent or successive passive negligence of the City, its officers, agents, employees or volunteers.
(c) It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Contractor shall be obligated to defend, in all legal, equitable, administrative, or special proceedings, with counsel approved by the City, the City and its officers, agents, employees, and volunteers, immediately upon tender to Contractor of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination that persons other than Contractor are responsible for the claim does not relieve Contractor from its separate and distinct obligation to defend under this Section 15. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent counsel if Contractor asserts that liability is caused in whole, or in part, by the negligence or willful misconduct of an indemnified party. (d) The review, acceptance or approval of the Contractor’s work or work product by any indemnified party shall not affect, relieve or reduce the Contractor’s indemnification or defense obligations. This Section 15 survives completion of the services or the termination of this Contract.

The provisions of this Section 15 are not limited by, and do not affect, the provisions of this Contract relating to insurance.
(e) Acceptance of insurance certificates and endorsements required under this Contract does not relieve Contractor from liability under this Section

15. This Section 15 shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.

16. Safety
. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor shall perform all work hereunder in full compliance with applicable local, state and federal safety requirements including but not limited to Occupational Safety and Health Administration requirements, and shall assume sole and complete

General Conditions/EJ/TE 01-19-11 8 of 13

responsibility for the safety of Contractor's employees and any subContractor's employees. If a death, serious personal injury or substantial property damage occurs in connection with the performance of this Contract, Contractor shall immediately notify the City by telephone.

17. Insurance. Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

18. Non-Liability of Officials and Employees of the City. No official or employee of the City shall be personally liable for any default or liability under this Contract.

19. Compliance with Laws. Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals, with respect to this Contract, including without limitation environmental laws, employment discrimination laws and prevailing wage laws. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50, 2.52, 2.56, and 2.60, if applicable.

Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor shall promptly provide to City documents and information verifying its compliance with the Living Wage Ordinance. Also as prescribed in § 2.60.070, Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance.

Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or subcontractor under a contract or subcontract with the City for public work or for goods or for services to refrain from discriminatory employment or subcontracting practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential subcontractor.

Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at
http://www.ci.richmond.ca.us/workplacepolicies
. Contractor agrees to
abide by the terms and conditions of said policies.

20. Limitations upon Subcontracting and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated

General Conditions/EJ/TE 01-19-11 9 of 13

under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.

Contractor acknowledges that the services which Contractor shall provide under this Contract are unique, personal services which, except as otherwise provided herein, Contractor shall not assign or sublet to any other party without the prior written approval of City, which approval may be withheld in City's sole and absolute discretion. In the event that City, in writing, approves any assignment or subletting of this Contract or the retention of subcontractors by Contractor, Contractor shall provide to City upon request copies of each and every subcontract contract prior to the execution thereof by Contractor and subcontractor. Any assignment by Contractor of any or all of its rights under this Contract without first obtaining City's prior written consent shall be a default under this Contract.

The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint-venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.

21. Integration
. This Contract constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes any previous oral or written agreement; provided, however, that correspondence or documents exchanged between Contractor and City may be used to assist in the interpretation of the Exhibits to this Contract.

22. Modifications and Amendments. This Contract may be modified or amended only by a change order or Contract Amendment executed by both parties and approved as to form by the City Attorney.

23. Conflicting Provisions. In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Conditions as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

24. Non-exclusivity. Notwithstanding any provision herein to the contrary, the services provided by Contractor hereunder shall be non-exclusive, and

General Conditions/EJ/TE 01-19-11 10 of 13

City reserves the right to employ other Contractors in connection with the project.

25. Exhibits. All Exhibits hereto are made a part hereof and incorporated herein by reference; provided, however, that any language in Exhibit A which does not pertain to the project description, proposal, scope of services, or method of compensation (as applicable) , or any corresponding responsibilities of City, shall be deemed extraneous to, and not a part of, this Contract.

26. Force Majeure. Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

27. Time of the Essence. Time is of the essence of this Contract. Contractor and City agree that any time period set forth in Exhibit A represents their best estimates with respect to completion dates and both Contractor and City acknowledge that departures from the schedule may occur.

Therefore, both Contractor and City will use reasonable efforts to notify one another of changes to the schedule. Contractor shall not be responsible for performance delays caused by others, or delays beyond Contractor's control, and such delays shall extend the times for performance of Contractor's work.

28. Confidentiality. Contractor agrees to comply with, and to require its employees, agents and partners to comply with, all applicable State or Federal statutes or regulations respecting confidentially, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that:

All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purposes not directly connected with the administration of such service.

No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service.

General Conditions/EJ/TE 01-19-11 11 of 13

29. Third Parties. Nothing herein shall be interpreted as creating any rights or benefits in any third parties. For purposes hereof, transferees or assignees as permitted under this Contract shall not be considered "third parties."

30. Governing Law. This Contract shall be construed in accordance with the law of the State of California without regard to principles of conflicts of law.

This Contract is made in Contra Costa County, California, and any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County, California.

31. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased or renewed by the City under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure by City to continue the purchase of all or any failure to continue purchase of all or any such services from Contractor.

32. Claims. Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

33. Interpretation. This Contract shall be interpreted as if drafted by both parties.

34. Warranty. In the event that any product shall be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

35. Severability. In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view

General Conditions/EJ/TE 01-19-11 12 of 13

toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

36. Authority. City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that he or she is duly authorized to enter into and execute this Contract on behalf of Contractor, and shall be personally liable to City if he or she is not duly authorized to enter into and execute this Contract on behalf of Contractor.

37. Waiver. The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach.

Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payments therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

38. Possessory Interest. If this Contract results in the Contractor having possession of, claim to or right to the possession of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue and Taxation Code 107), such interest or improvements may represent a possessory interest subject to property tax, and Contractor may be subject to the payment of property taxes levied on such interest.

39. Performance and Final Acceptance.

Contractor represents that it is experienced, qualified, registered, licensed, equipped, organized and financed to perform the services under this Contract.

Contractor shall perform the services under this Contract with that degree of skill and judgment normally exercised by professional firms performing services of a similar nature in the State of California, and shall be responsible for the professional quality, technical accuracy and coordination of the services it performs under this Contract. In addition to the other rights and remedies which City may have, Contractor shall, at its own expense, correct any services which fail to meet the above standard.

General Conditions/EJ/TE 01-19-11 13 of 13

City shall provide Contractor an opportunity to cure errors and omission which may be disclosed during the review of submittals, with no increase in the authorized Contract Payment Limit. Should Contractor fail to make necessary corrections in a timely manner, such corrections shall be made by the City and the cost thereof shall be charged to Contractor.

If warranted, City shall determine, and Contractor may request such determination, that Contractor has satisfactorily completed performance of this Contract. Upon such determination, City shall issue to Contractor a written Notice of Final Acceptance, after which Contractor shall not incur further costs under this Contract. Contractor shall respond to such Notice of Final Acceptance by executing and submitting to City a Release and Certificate of Final Payment.

40. Survival
. The rights and obligations of the parties which by their nature survive termination or completion of the services covered by this Contract shall remain in full force and effect after termination or completion.

For the Contract between the City of
Richmond and

EXHIBIT E

SPECIAL CONDITIONS

The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable):

For the Contract between the City of
Richmond and

EXHIBIT F

INSURANCE PROVISIONS

During the entire term of this Contract and any extension or modification thereof, the CONTRACTOR shall keep in effect insurance policies meeting the insurance requirements specified in the insurance provisions which are attached hereto and incorporated herein by this reference.

___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors

Type 1 – Page 1 of 4

Revised: September 2011

In all instances where a CONTRACTOR or its representatives will be conducting business and/or providing services, the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery. CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy.

The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001) including coverage for bodily and personal injury, property damage, and products and completed operations.

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto)

3. Original and Separate Additional Insured Endorsements for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation and Builder’s Risk/ Course of Construction Insurance.

6. Builder’s Risk/Course of Construction insurance covering all risks of loss less policy exclusions when the City of Richmond has a financial interest in the property. – (Only required for Construction Contracts involving property)

7. Contractor’s Pollution Liability (if applicable for Construction Contractors)

Required Coverage

Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR
is self-insured, provide a certificate of Permission to Self- Insure, signed by the California Department of Industrial Relations and Self- Insurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.

___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors

Type 1 – Page 2 of 4

Revised: September 2011

PROJECT COST R EQUIRED LIMIT
$0 - $5 million $2 million p/o
$5 million - $10 million $5 million p/o
Over $10 million $10 million p/o
Fireworks $5 million p/o
General Liability
(primary and excess limits
combined)

Includes coverage for bodily injury, personal injury, property damage and products and completed operations. The policy shall not exclude coverage for XCU perils (explosion, collapse, or damage to underground property).

If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.

Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

Builders’ Risk/Course of
Construction – Covers property
under construction, repair or
renovation as well as equipment
and materials to be installed.

(Only required for Construction
Projects involving property and
equipment installation.)
Coverage shall include all risks of direct physical loss, excluding earthquake, for an amount equal to the full completed value of the covered structure or replacement value of alterations or additions, including soft costs and business interruption.

If the project does not involve new or major reconstruction, an Installation Floater may be acceptable. For such projects, a property installation floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken or destroyed during the performance of the Work, including during transit, installation and testing at the City of Richmond’s site.

The City of Richmond shall be named as loss payee as its interest may appear. The insurer shall waive all rights of subrogation against City.

Contractor’s Pollution Liability (if
applicable)
Protects against:
unexpected/unintended release of
pollution resulting from contractors
covered operations such as:

HVAC, paving, carpentry, pipeline
& tank installation, drillers,
remediation contractors,
maintenance, mechanical,
demolition, excavation, grading,
street/road construction,
residential & commercial builders.

Same limits as General Liability.

Required Policy Conditions
A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Additional Insured Endorsement

Applicable to General Liability Coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured, including but not limited to bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. The endorsement must not
exclude products and completed operations
coverage. If it does, then CG 20 37 (10/01) is also required.

___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors

Type 1 – Page 3 of 4

Revised: September 2011
Additional Insured Endorsement
(continued)

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers Compensation and Builder’s Risk/ Course of Construction coverage during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

Loss Payable Endorsement (only
required when Builder’s Risk
and/or Course of Construction
Insurance is required.)
Applicable to Builder’s Risk/Course of Construction naming the City of Richmond as Loss Payee.

SURETY BONDS
(If a Public Works/Engineering
Project)
The Contractor shall provide:

1. A Bid bond

2. A Performance Bond

3. A Payment Bond

Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverages and cover those insured in the underlying policies.

Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non- renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors

CONTRACTOR
shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.

___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors

Type 1 – Page 4 of 4

Revised: September 2011

Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin . The City
of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed, or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manager. However, Contractor must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation

CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements

Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.

Attachment A

Richmond Police Department
Three-Year Maintenance Plan
August 1, £0££ -August 1, £0£5
RPD Vessels: Liberty 97, Rescue £8 & Rescue £9
Work Order - Not to exceed $50,000 over three years
• Haul out fee for vessels: Not to exceed $1,500.
• Hull and deck maintenance to include bottom painting and replacing zincs and anodes: Not to exceed $14,000. • General Service and Repair to all outboards and components: Not to exceed $7,000. • General Service and Repair on both starboard and port Cummings Diesel engines, to include Hamilton Jet Drives:

Not to exceed $9,000.
• Equipment and materials: not to exceed $5,500.
• Inspection and repair if needed all electrical systems on all vessels: Not to exceed $8,000.

Service Details

1. Moose boat: Service 2 Cummings diesel engines (2) 6.71trs.

2. Hamilton Jets: service per manual, with attention to the seals and changes required by number of hours.

3. Equipment and Materials
a. New batteries, new terminals, replace corroded wiring, steering cables, flushing hydraulic steering.

4. Bottom Paint
a. Supplies: Primer, bottom paint, sandpaper rollers, covers, tarps, tape, and consumable supplies b. Yard rent

5. Remove old fuel from tank
a. This requires using pumps to extract fuel. All fuel must be recycled. b. because the vessel has been sitting for more than six months, this service is necessary.

6. Nonskid Application
a. Remove old paint on deck, apply new primer and non-skid application b. Materials: non-skid, primer, brushes, tape tarps, plastic coverings

7. Inspection & Annual Survey
a. Create and maintain a file on each item on board (check list to be updated any time equipment is replace or added) for maintenance or guaranty. 6 hours one person

8. Remove old fuel
a. If vessel has been sitting for more than six months; this service is necessary.

TOTAL $16,600. Per vessel, $50,000 TOTAL for three-year contract.

This is a proposal. Before work begins, we would create a contract.

Proposal assumes client will work with us to ensure requests do no exceed annual budget.

July 19, 2022

Police Department

DATE: July 19, 2022
TO: Mayor Butt and Members of the City Council
FROM:

Louie Tirona, Acting Chief of Police

Subject:

Third contract amendment with Allied Universal Security to add services at Booker T. Anderson Community Center.

FINANCIAL IMPACT: The yearly fiscal impact is $238,696.80 per year, or, $119,348.40 for the period July 1, 2022 through
December 31, 2022 – account string 12138962-400858-
03D06.

PREVIOUS COUNCIL
ACTION:

05/03/22 – Approved an amendment to add services for
the Library
11/23/21 – Approved an amendment to add an additional
guard to the Civic Center
12/17/19 – Approved original contract with Allied Universal

STATEMENT OF THE
ISSUE:

Booker T. Anderson Community Center was damaged by
fire and needs repair before it can be staffed and used again. While awaiting repair, thieves broke in and stole valuable copper wiring and pipes, which has led to a
significant increase in construction costs. A guard posted 24/7 will help ensure no further damage is done.

RECOMMENDED ACTION:

APPROVE a third contract amendment with Allied
Universal for additional security guard services at Booker T. Anderson Community Center to increase the contract
amount by $119,348.40, for a new total payment limit not to exceed $1,183,698.40, with a term expiring on
December 31, 2022 – Police Department (Acting Chief
Louie Tirona 621-1802).

AGENDA
REPORT

July 19, 2022
DISCUSSION:

The Police Department is responsible for managing the contract with Allied Universal Services (AUS) to provide security services. The Police Department is requesting a contract amendment on behalf of the City to staff a team of unarmed security guards at the Booker T. Anderson Community Center, 24 hours a day, 7 days a week. The need arose after thieves broke into the unoccupied Community Center and stole copper wiring and pipes, causing the contractor to significantly increase their original estimate.

The Finance Director has approved an Emergency Justification to allow the Police Department to request security services at the Community Center right away, but due to the amount, the payment to the vendor will be on hold until after City Council approval.

DOCUMENTS ATTACHED:

Attachment 1 – Third Amendment to the Contract (proposed) Attachment 2 – Second Amendment to the Contract
Attachment 3 – First Amendment to the Contract
Attachment 4 – Original Contract
Attachment 5 – Emergency Justification

CITY OF RICHMOND

CONTRACT AMENDMENT
Department: Project Ma nager:

Project Manager E-mail:

Project Manager Phone No:

P.R. No: Vendor No: P.O./Contract No:

Description of Services:

Amendment No. ___ modifies the: (2nd or subsequent amendments attach Amendment History page)

Term, Payment Limit and Service Plan
Payment Limit and Service Plan

Term an d Service Plan
Service Plan
The parties to this Contract Amendment do mutually agree and promise as follows:

1. Parties. The parties to this Contract Amendment are the City of Richmond, California, a municipal corporation (City), and the following named Contractor:

Company Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No: / Expiration Date:

A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:]
[ ] other [specify:]

2. Purpose
. This Contract Amendment is being entered into to amend the Contract between City and Contractor which was approved by the City Council of the City of Richmond or executed by the City Manager on , which original term commenced on and terminates with an original contract payment limit of $ . Said contract shall hereinafter be referred to as the "Original Contract" and is incorporated herein by reference.

3. Original Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Original Contract, and any amendments thereto, which are unaffected by this Contract Amendment.

Police
LT. ELIZABETH BASHAN
[email protected]
(510) 621-1817
12424
5029
SECURITY SERVICES AT BOOKER T. ANDERSON COMMUNITY CENTER. ✔
3 ALLIED UNIVERSAL SECURITY SERVICES
1855 GATEWAY BLVD, STE 140
CONCORD, CA 94520

ALICIA MERCER
(510) 507-9358
[email protected]
40051433
December 31, 2022
✔
December 17, 2019
January 1, 2020
December 31, 2022
944,350.00

Contract Amendment/EJ/TE 09-26-07

4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Original Contract, or any amendment thereto.

5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section 7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.

6. Insurance Coverage Updated and Maintained.

Pursuant to the Original Contract,
the Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.

7. Signatures
. These signatures attest the parties’ agreement hereto:

CITY OF RICHMOND, CALIFORNIA
a municipal corporation

By _______________________

Title:

I hereby certify that the Original Contract
and this Amendment have been approved
by the City
Council or executed by the City
Manager.

By _______________________
City Clerk

Approved as to form:

By_______________________
City Attorney

List of Attachments:

1. Amendment Provisions

2. Updated Insurance Certificates

CONTRACTOR:

______________________________

(*The Corporation Chairperson of the Board, President or Vice-President should sign on the line below.)

By____________________________

Title:________________________

(*The Corporation Chief Financial Officer, Secretary or Assistant Secretary should sign on the line below.)

By:___________________________

Title:________________________

(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a
corporation or
nonprofit organization, this
Contract (1) should be signed by the
Chairperson of the Board, President or
Vice-President and
the Chief Financial
Officer, Secretary or Assistant Secretary; (2)
should have both signatures conform to
designated representative groups pursuant
to Corporations Code Section 313.

ALLIED UNIVERSAL SECURITY SERVICES

Contract Amendment between the City of Richmond and
Amendme
nt No. P.O./Contract No.

AMENDMENT PROVISIONS (PAYMENT LIMIT AND SERVICE PLAN)

1. Paragraph 3 (Payment Limit) of the Original Contract is hereby amended to increase the
payment limit by $ . Paragraph 3 of the Original Contract is
amended to read as follows:
"3. Payment Limit. City's total payments to Contractor under this Contract Amend
ment shall not exceed $ including expenses." “The City of Richmond shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.”

2. The Service Plan (Exhibit A) of the Original Contract is hereby amended to include the f
ollowing tasks and/or services:

Contract Amendment/EJ/TE 9-26-07
5029
3 ALLIED UNIVERSAL SECURITY SERVICES
119,348.40
1,183,698.40

1. Per the attached (Attachment 1) 2022 Budget Proposal, the Contractor will assign four to six, unarmed security guards with an on-site supervisor, to Booker T. Anderson Community Center, 7 days a week, 24 hours a day.

2. The security guards will provide patrol and stationary security functions inside and around the Community Center as directed in post orders provided by the Director of Public Works and/or City of Richmond Police Department.

Contract Amendment between the City of Richmond and

Amendment No. P.O./Contract No.

AMENDMENT PROVISIONS (AMENDMENT HISTORY)

The first Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increa sed contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.

Term Amendment (insert new termination date):________________________

Service Plan

The second Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increa sed contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.

Term Amendment (insert new termination date):________________________

Service Plan

The third Contract Amendment was approved by City Coun cil of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increa
sed contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.

Term Amendment (insert new termination date):________________________

Service Plan

The fourth Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increa sed contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.

Term Amendment (insert new termination date):________________________

Service Plan

The fifth Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increa sed contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.

Term Amendment (insert new termination date):________________________

Service Plan

5029
3 ALLIED UNIVERSAL SECURITY SERVICES
11/23/2021
65,000.00
1,009,350.00
✔
✔
✔
5/3/22
55,000.00
1,064,350.00
✔
✔
✔

Position Hours per
week
Straight Time
Pay Rate
Straight Time
Bill Rate
Holiday / Overtime
Bill Rate
Weekly
Estimate
Monthly
Estimate Annual Estimate
Security Professional 128 $17.50 $27.30 $40.95 $3,494.40 $15,142.40 $181,708.80 Site Supervisor 40 $20.00 $31.20 $26.25 $1,050.00 $4,550.00 $54,600.00 Sub-Total 168.0 $4,544.40 $19,692.40 $236,308.80
HELIAUS® Quantity Price Per Unit Monthly
Estimate Annual Estimate
1 $199.00 $199.00 $2,388.00
Notes to Pricing:

Wage and corresponding billing rates will increase by .50/hour (or as indicated by the CBA) to occur January 1st annually.

Heliaus Technology Platform billed as a separate line item on a monthly basis.

Above annual estimate is based on 52 weeks per year.

Special service coverage requests will be billed at $50/hr.

The above pricing is a best estimate based on information known at time of preparation.

Booker T. Anderson Community Center
960 S. 47th Street, Richmond, CA 94804
The above rates will be in effect for 30 days and are quoted for permanent service, one year or longer only.

Benefits included in rate: Union Medical, 9 Sick Days or 72 hours, 8 Union Holidays, vacation accruals Attachment 1

December 31, 2022
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DocuSign Envelope ID: 9AABFA37-696B-4499-836F-6C6BBD20D2E8 MayoryMayor

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05/03/2022
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April 13, 2022
Melinda Cervantes
Interim Deputy Director of Community Services Library
Richmond Library
325 Civic Center Drive
Richmond, CA 94804
Dear Ms. Cervantes,
Thank you for inviting Allied Universal® Security Services to participate in your proposal process.

We understand the importance of quality security, and we look forward to providing a customized program that meets your requirements for the Richmond Library at 325 Civic Center Drive.

No matter where or when services are required, there's peace of mind knowing your security partner is also a member of your community.

Our management support system ensures you receive the individual attention and service you require. Our Client Managers are in charge of directly supervising your security program locally, while a network of branch offices puts regional management with in-depth knowledge of your market within easy reach.

We look forward to continuing to work with your organization. I will contact you to discuss the next steps. If you have any questions, please contact me at 510-507-9358 or [email protected].

Sincerely,
Alicia Mercer
[x]
Alicia Mercer
Business Development Manager
Attachment 1
DocuSign Envelope ID: 9AABFA37-696B-4499-836F-6C6BBD20D2E8

Enhanced Security with a
Focus on Safety

A Security Program for
Richmond Library

April 13, 2022

[x]
Presented to:

Melinda Cervantes
Interim Deputy Director of Community
Services Library
Richmond Library

Presented by:

Alicia Mercer
Business Development Manager
Allied Universal® Security Services

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Richmond Library 3
A Customized Security Program for
Richmond Library
Allied Universal® has provided customized
security solutions to meet the specific needs of
clients large and small since 1957. We're committed
to working with you to understand your industry and
goals in order to create a security solution tailored
to your unique requirements, and managed by a
team of professionals who can provide peace of
mind and allow you to focus on your core business.

When you partner with Allied Universal®, carefully screened and trained Security Professionals who are sensitive to your unique business environment, coupled with leading edge technology, will provide the safety and security you require.

Engaged Security Professionals will enhance your brand and will be led by experienced, local managers. Real-time security technology solutions will increase operational efficiencies and validate the effectiveness of your program. This integrated combination of people plus technology allows you to focus on what matters to you with the confidence that you have a true security partner that is there for you every day.

Selecting Employees for Your Unique Environment
When Security Professionals are well matched to the requirements of their post, they'll be better engaged in their day-to-day responsibilities, provide better service for you, and stay in their position longer. Allied Universal® is dedicated to hiring, developing, and retaining top-quality security professionals who will be the best fit for your culture, understand your needs, and demonstrate ownership for your security success.

Our breadth of recruiting resources
and reputation as a great place to
work contribute to the more than 1.5
million candidates in our hiring
pipeline. Proven processes and a
robust applicant pool ensure our
security professionals are the right
fit and have the right skills for your
library. Allied Universal® carefully
tailors job descriptions to fit your needs and uses AU HireSmart™, our Artificial Intelligence (AI)- powered recruiting solution, to engage candidates and match their qualifications, interests, and preferences to the job most suited to their skills and personality.

Our application process doesn't stop at introductory screening. Initial interviews with candidates, scheduled quickly and automatically with AUHireSmart™, provide an opportunity to evaluate demeanor, attitude, and communications skills. Qualified candidates formally interview with our branch recruiters and hiring managers.

Stringent background screening is also an essential component in selecting high-caliber employees for Richmond Library, and includes:

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Benefits for Security Professionals at Richmond Library Allied Universal® is committed to doing what is in the best interest of our clients and that starts with treating our employees well. We know that benefits are extremely important to our employees, and that they prefer to have a variety of options. Employees who are offered benefits and fair compensation have peace of mind and a clearer focus on their daily job responsibilities, which translates into higher employee engagement, as well as greater satisfaction and productivity, which are critical to the success of your security program.

Some of the benefits available to Security Professionals include:
• Medical Insurance coverage
• Dental and vision coverage
• 401(k) retirement plans
• Anniversary bonus program
• Disability and life insurance
• Tuition discounts
• Uniforms at no cost
• Travel and retail discount programs
Customized Training for Your Security Program
Well-trained Security Professionals not only enhance safety, mitigate risk, and maximize security for the people and assets at your site, but they also ultimately provide a higher return on your investment. Allied Universal® Security Professionals undergo extensive and regular training, and become fully immersed in your business, procedures, and company culture.

To ensure that Security Professionals at Richmond Library have the knowledge and skills to serve you and to grow in their careers, training is not just provided but tested for retention and tracked to record completion.

Local Management with National and International Support Local managers are empowered decision makers who know your site, understand your security needs, and are motivated and well compensated. At the local level, your account manager is directly involved in the process of hiring, training, performance evaluation, and employee development. A team of human resource, training, and recruiting specialists actively supports each manager.

Our national and international support teams are in place to lend guidance, training, and other resources to local Security Professionals and managers. These specialists maintain excellent relationships with the local team, and proactively implement programs and procedures to ensure quality service. The combination of local responsiveness and national and international support resources is what sets us apart from every other security services company.

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Richmond Library 5

Keeping Your Property, People, and Assets Safe and Secure With the right security partner, you will have peace of mind knowing that daily safety challenges are managed and a prepared team is in place to respond to
emergencies. Our strong safety culture promotes
safety-conscious behaviors and leads to a safer work
environment for everyone.
• Ensuring Safety Daily: Security Professionals
are immersed in our Safety Program, and are
fully trained to take proactive safety measures;
report incidents; and seek out opportunities to
help make your location safer. This leads to
fewer accidents, less time lost from work due to
injury, and fewer interruptions for you.
• Emergency Preparedness: Allied
Universal® will work with Richmond Library's emergency plans and implement them to ensure everyone on site is prepared.
• Emergency Response: We have the resources to quickly respond to emergencies and fill additional staffing needs with high quality, well-trained personnel, giving you peace of mind knowing that Allied Universal® has formal processes and depth of personnel to respond for you.

Leading-Edge Technology
Our digital business strategy drives efficiency, communication, collaboration, and effectiveness for Richmond Library. The result is streamlined and accurate business processes, greater transparency, and increased value. We are
committed to meeting the needs of Richmond
Library through innovative solutions.
• Real-time transparency into the location and
activities of each Security Professional
through HELIAUS®, our proprietary
electronic monitoring and reporting system.
• Cost-effective and proactive, end-to-end
video surveillance solution—from the
camera to the Central Command Center—
through our Monitoring and Response
Center (MRC). Using an unprecedented
combination of technologies, analytics and real-time, event-based monitoring by experienced Security Intervention Specialists, the MRC provides customized solutions that are scalable, reliable, and unmatched.
• 24/7 smart "eyes and ears" with Autonomous Data Machines (ADMs or Robots). New revolutionary capabilities to increase threat management through the strategic integration of people, processes, and technology, while at the same time, significantly reducing costs. • Quick Security Professional candidate sourcing, screening, interview scheduling, and placement through AUHireSmart™.
• Accurate invoicing, scheduling, payroll, and compliance through the integrated WinTeam system.
• Communication and collaboration through eHUB, our client and employee portal.

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Richmond Library 6
• Learning and development through Allied Universal® EDGE, our online learning management system, and our performance management program. • Optimizing efficiency, ensuring safety, and consistently managing attendance at your site through Allied Universal® Post Watch™.
• Quality assurance through Allied Universal® Voice, our formal voice of the customer program, which monitors your experience and elicits your feedback.

These proprietary programs drive efficiency to your security program. In addition, your security program should be developed to meet your security and safety needs in the most efficient and productive manner possible. Whether you need incident management, tour management, visitor management, remote monitoring, security assessment, or other technologies to enhance your security, Allied Universal® will provide the right solution.

Providing Seamless and Transparent
Transitions for More Than 60 Years
Allied Universal® seamlessly transitions more
than 1,000 new sites annually. The transition is
critical to delivering the right first impressions for
your stakeholders.

On day one, Allied Universal® Security
Professionals arrive at your site properly oriented,
trained, and uniformed, resulting in minimal
disruption to your business. A dedicated transition
team will communicate with you, reviewing our
comprehensive transition plan, and ensuring your
security presence is constant and reliable.

If you wish to retain members of your existing security team, we will implement a comprehensive staffing strategy to address retention of qualified personnel. The incumbent workforce can meet with our managers, learn more about the company, and if they meet Allied Universal® and Richmond Library's qualifications, they will begin our orientation and training.

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A customized transition plan will include:
• Assessment of security personnel needs
• Assignment of timetable and measurable goals
• Experienced transition management team assignments
• Thorough security professional recruiting, screening, and selection
• Customized training manual
• Organized security force deployment
• Initial and on-site training
As an Allied Universal® client, you will feel confident that you have a partner who truly understands your needs and aspirations.

Through our leading services, systems and solutions...Allied Universal® is There for you.®

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Pricing Notes

Wages
In today's labor market, the wage of the
security professional is a significant
variable in the quality of your program. It
is essential that the right wage is offered
in order to ensure a safe and secure
environment, build stakeholder
confidence and protect Richmond
Library's brand.

401(k) Retirement Plan
Allied Universal® employees are eligible
to enroll in our 401(k) retirement
savings program anytime following six
months of employment.
[x]
Proposed Holidays
Allied Universal® recognizes the
following holidays:
• New Year's Day
• Martin Luther King Jr. Day
• President's Day
• Memorial Day
• Independence Day
• Labor Day
• Thanksgiving Day
• Christmas Day
All employees who work on a designated holiday will receive 1.5 times their wage rate for hours worked. Allied Universal® will invoice 1.5 times the hourly billing rate for hours worked on the designated holidays. Holiday billing may or may not be included in our annual budget estimate or standard billing rates.

Overtime
Overtime of 1.5 times the hourly billing rate is only billed in the following circumstances and not for scheduling issues or vacation coverage.
[x]
Specific Requests
With requests for a specific individual to work more than their 40 hours for a special reason, regardless of the notice provided, only the overtime impact for that individual will be billed. Example:
"We need Security Professional Smith to stay two extra hours at the end of his shift to help with a special project." Only the additional two hours will be billed at the overtime rate if it will put him over 40 hours.

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Additional Requests for Security Professionals
Requests for coverage in excess of the agreed-upon amount of total security professionals' base hours on site may be billed as overtime until coverage is incorporated into the permanent base hours. We will work to meet needs for additional security professionals through the local offices.

Life Insurance: We provide Basic Life Insurance and Accidental Death and Dismemberment (AD&D) at no cost to the employee ($10,000) and offer additional voluntary coverage of up to 5 times their salary to a maximum of $500,000. Additional voluntary coverage is available for spouse, domestic partner, or dependent children.

Supplementary Insurance Programs: We provide employees an opportunity to enroll in a variety of insurance benefits including accident, critical illness, hospital and short and long-term disability insurance plans.

Billing Frequency and Payment Terms
Allied Universal® will invoice Richmond Library on a weekly basis for all scheduled services for the preceding weekly period (starting on Friday and ending the following Thursday) based upon the rates listed above. All invoices are due net 10 days.

Rate Increases
Billing rates will increase annually by 3% or by the percentage increase in certain agreed upon costs incurred by Allied Universal®, whichever is greater. Our rates during the term will be subject to adjustment to reflect any increases in our costs related to medical, welfare and other benefits and related costs, which may include, without limitations, costs incurred by Allied Universal® pursuant to applicable federal, state and/or local law, including without limitation Health Care Reform Legislation Costs.

NOTE:

Allied Universal® reserves the right to change, amend or terminate the benefits programs and its options at any time.

Pricing of wages are valid for 30 days.
[

Wellness and Safety Pledge
Our product is our people - our most valuable asset. We consider no part of our operations more important than the wellness and safety of our employees. To that end, Allied Universal® is committed to providing all employees with a safe and healthy environment in all work areas and at all client sites, in compliance with all federal and California laws.

Meal Breaks
In general, non-exempt employees who work more than 5 hours per day must be provided with an off-duty1 meal period of not less than 30 minutes. The meal period must begin before the end of the 5th hour of work.
• If employees work more than 10 hours, a second off-duty meal period of not less than 30 minutes must be provided. The meal period must begin before the end of the 10th hour of work.
• Employees must be free from employer and client control and relieved of all duty. • Employees may not be required to remain "on call."
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Richmond Library 10
• Employees must be free to leave the site.
• Employees may not be required to carry and/or monitor a communication device.

Rest Breaks
Non-exempt employees are authorized and permitted consecutive, uninterrupted, and duty-free rest breaks of at least 10 minutes (or 15 minutes if specified by a CBA) for every 4 hours worked or major portion of 4 hours worked (more than 2 hours).
• Employees must be paid during rest breaks.
• Employees must be free from employer and client control and relieved of all duty. • Employees may not be required to remain "on call."
• Employees must be free to leave the site.
• Employees may not be required to carry and/or monitor a communication device.

Drinking Water, Restroom Facilities, Shade, Sheltered Eating Area, & Suitable Seating Employees must be provided with:
• access to clean, fresh, potable drinking water, at no cost to the employee • access to restroom facilities with plumbing and adequate hand-washing facilities • access to safe spaces for shade
• an area available for securing or heating food or drink, and a suitable sheltered place to consume food and drink
• suitable seats when the nature of the work reasonably permits the use of seats.

Allied Universal® proudly partners with clients who are equally committed to the wellness and safety of our employees and compliance with all federal and California laws. Under California Labor Code Section 2810.3, each client shares with Allied Universal® all liability for labor code violations pertaining to our employees. To that end, we wanted to set forth our mutual goals in this pledge. We thank our clients for their commitment and encourage them to contact Allied Universal® with any questions or concerns.

1 On-duty meal periods are only permitted when:
• The nature of the work prevents the employee from being relieved of all duties; • When there is a written (and fully revocable) agreement between Allied Universal® and the employee for an on-duty meal period; and
• When a suitable place to eat on premises is designated.

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Richmond Library 11
Cost Proposal:

Security Schedule:

Position HPW Straight Time
Pay Rate
Holiday /
Overtime Pay
Rate
Straight Time
Bill Rate
Holiday /
Overtime Bill
Rate
Weekly
Estimate
Monthly
Estimate
Annual
Estimate
Security Professional 52 $16.15 $24.23 $29.55 $44.33 $1,536.83 $6,659.61 $79,915.37 Security Professional
Overtime 2 $24.23 $48.45 $209.95 $2,519.40
Sub-Total 54.0 $1,585.28 $6,869.56 $82,434.77
HELIAUS® Quantity Price Per Unit Monthly
Estimate
Annual
Estimate
1 $199.00 $199.00 $2,388.00
Notes to Pricing:

Heliaus Technology Platform billed as a separate line item on a monthly basis.

Above annual estimate is based on 52 weeks per year.

Special service coverage requests will be billed at $50/hr.

The above pricing is a best estimate based on information known at time of preparation.

The above rates will be in effect for 30 days and are quoted for permanent service, one year or longer only.

Benefits included in rate: Union Medical, 9 Sick Days or 72 hours, 8 Union Holidays, vacation accruals Wage and corresponding billing rates will increase by .50/hour (or as indicated by the CBA) to occur January 1st annually.

Current union staffing information unknown at time of preparation.  Should an existing security professional be retained, current wages and all benefit levels will need to be grandfathered which may require pricing revisions.

Richmond Library @ 325 Civic Center Plaza
Shift #1 Shift #2 Total Hours per day
Monday 8:00am - 4:00pm 3:30pm - 7:30pm 12
Tuesday 8:00am - 4:00pm 3:30pm - 7:30pm 12
Wednesday 8:00am - 4:00pm 3:30pm - 7:30pm 12
Thursday 8:00am - 5:00pm 9
Friday 8:00am - 5:00pm 9
54 DocuSign Envelope ID: 9AABFA37-696B-4499-836F-6C6BBD20D2E8

DocuSign Envelope ID: B0E6932A-C1B9-44E8-BEB6-2330219603C2

DocuSign Envelope ID: B0E6932A-C1B9-44E8-BEB6-2330219603C2 Senior Regional Vice President

DocuSign Envelope ID: B0E6932A-C1B9-44E8-BEB6-2330219603C2

DocuSign Envelope ID: B0E6932A-C1B9-44E8-BEB6-2330219603C2

___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services

Type 2 – Page 1 of 3

Revised: September 2011
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.

CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).

3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.

6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)

Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to Self- Insure, signed by the California Department of Industrial Relations and Self- Insurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.

General Liability
(primary and excess limits
combined)
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.

___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services

Type 2 – Page 2 of 3

Revised: September 2011
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

PROJECT COST R EQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o

Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.

Required Policy Conditions
Additional Insured Endorsement

Applicable to General Liability coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not
exclude products and completed operations
coverage. If it does, then CG 20 37 (10/01) is also required.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
.

Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies.

___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services

Type 2 – Page 3 of 3

Revised: September 2011
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors

CONTRACTOR
shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies.

The fact that
insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.

Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin .

The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements

Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.

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The City of Richmond, CA makes every effort to produce and publish the most current and accurate information possible. No warranties, expressed orimplied, are provided for the data herein, its use, or its interpretation. Utilization of this website indicates understanding and acceptance of this statement.Under penalty of perjury under the laws of the State of California that all submissions are true and correct, and that any and all copy of documentssubmitted is true and correct copies of the original documents, and that any and all documents submitted have not been altered except for the crossing outof dollar amounts and account numbers which is permitted. (California Penal Code Sections 118-131)

July 19, 2022

Public Works

DATE: July 19, 2022
TO: Mayor Butt and Members of the City Council
FROM:

Joe Leach, PE, Public Works Director
Greg Hardesty, Parks & Landscaping Superintendent

Subject:

Pogo Park Contract Amendment for Harbour 8 Park
Expansion
FINANCIAL IMPACT: The proposed expenditure of $5,370,000 will be included in the proposed Department of Public Works
CIP budgets in Fiscal Years 2022-2023 and 2023-2024.

The Proposition 68 Grant shall be used to fund the
construction phase of the Harbour 8 Park contract.

Account String: 15436431-400708-23004.

PREVIOUS COUNCIL
ACTION:

June 23, 2020

STATEMENT OF THE
ISSUE:

The City Council approved a contract with Pogo Park for $1,589,500 on 6/23/20 for the design phase of the
Harbour 8 Park expansion project. City staff is now
seeking approval of a contract amendment for
$5,370,000 with Pogo Park for the construction phase of the Harbour 8 Park expansion project.

RECOMMENDED ACTION:

APPROVE a first contract amendment in the amount of
$5,370,000 with Pogo Park for the construction phase of the Harbour 8 Park expansion project, for a total contract amount not to exceed $6,959,500, and a term extending
through June 30, 2024 – Public Works Department (Joe
Leach 620-5478/Greg Hardesty 620-6920).

AGENDA
REPORT

July 19, 2022
DISCUSSION:

Working in concert with community residents and on behalf of the City, Pogo Park submitted a successful $8.5 million "Prop 68" grant application to the State of California Parks and Recreation Department for the Harbour-8 Expansion Project. The project will expand the current Harbour 8 Park by acquiring land south of the park. The redesigned park will include a community hall, children's play area, restroom, general play area, picnic area, bike and walking paths, lighting, public art, security cameras, and landscaping.

City staff recommends approval of a contract amendment with Pogo Park in the amount of $5,370,000 for the construction phase of the project for a total contract amount of $6,959,500. The State awarded the City the Proposition 68 grant largely due to Pogo Park's innovative community engagement activities and to support a community design and build model for this project. Pogo Park will engage Richmond- based contractors and will ensure participation of local residents in the construction process, and gains toward an ultimate goal of the project in creating a sense of ownership of Harbour 8 Park by the local community members.

DOCUMENTS ATTACHED:

Attachment 1 – Amendment
Attachment 2 – Original Contract
Attachment 3 – Sole Source

For D. Cuellar
6 23 2022

July 19, 2022

Public Works

DATE: July 19, 2022
TO: Mayor Butt and Members of the City Council
FROM:

Joe Leach, PE, Director of Public Works
Patrick Phelan, Infrastructure Administrator

Subject:

Final Approval of the Local Roadway Safety Plan
FINANCIAL IMPACT: Development of the plan was funded through a Local Roadway Safety Plan (LRSP) grant of $72,000 by the
California Department of Transportation (Caltrans) and a local match of $8,000. An approved LRSP will make the
City eligible for Highway Safety Improvement Program
funds.

PREVIOUS COUNCIL
ACTION:

On June 7, 2022, City staff and consultants presented
the draft Local Roadway Safety Plan and received
comments from the City Council and public.

STATEMENT OF THE
ISSUE:

The City of Richmond and Contra Costa County have
completed multiple safety-related plans with more in
progress, and this Local Roadway Safety Plan is an
exciting opportunity to bring together multiple streams of work for a comprehensive picture of safety in Richmond.

Input was sought from an advisory group consisting of
staff from the City of Richmond and partner public
agencies. Fehr & Peers assisted the City of Richmond in preparing the plan.

RECOMMENDED ACTION:

ADOPT a resolution approving the Local Roadway Safety
Plan – Public Works (Joe Leach/Patrick Phelan 307-
8111).

AGENDA
REPORT

July 19, 2022
DISCUSSION:

The City of Richmond is committed to prioritizing safety and decreasing/eliminating the amount of traffic related deaths and serious injuries on City streets. This Local Roadway Safety Plan (LRSP) proactively evaluates “hot spots” (i.e., areas with higher rates of documented traffic incidents) throughout the City to identify the proven countermeasures that can be implemented through the current and future Capital Improvement Plan (CIP).

This will be the first comprehensive safety plan for the City of Richmond which provides the City and its major stakeholders a blueprint for a safe and more accessible community. This LRSP will assist the City when it applies for safety infrastructure funding sources. For example, the Cycle 11 Highway Safety Improvement Program (HSIP) funding cycle anticipated in 2022 will require an LRSP for an agency to be eligible to apply for funds.

The City contracted with Fehr & Peers to assist in preparing the plan. Staff from the Public Works Engineering Division provided background information and developed Geographic Information System (GIS) layers of traffic data such as posted speed limit, speed surveys, traffic counts, and traffic signal details. City staff met regularly with Fehr & Peers consultants to develop the plan. Fehr & Peers conducted a safety analysis, investigating collision records from 2015-2019 to describe historic collision trends and identify high-risk locations. This information is the primary resource for the plan and was used to develop collision trends, a high injury network, collision profiles, a countermeasure toolbox, and four priority project locations.

Stakeholders were identified to ensure the LRSP included the perspective of various departments and organizations. The stakeholder group included representatives from City Council as well as staff from Community Development, Fire, Police, and Public Works Departments. The group met three times: June 2021, August 2021, and April 2022.

Fehr & Peers and City staff conducted targeted outreach with the RYSE center, the Richmond Bicycle/Pedestrian Advisory Committee, and other groups. A wider public engagement program was also developed entitled Travel Safe Richmond. A website was set up with an interactive map for the public to submit safety concerns and improvement ideas. Various public engagement opportunities were implemented including an online community workshop in December 2021, an in-person event on May 18, 2022, and presentations to the Richmond Neighborhood Coordinating Council as well as neighborhood councils. Travel Safe Richmond also includes a Bicycle and Pedestrian Action Plan, and outreach and development of that plan continues.

The draft LRSP includes twelve emphasis areas, a combination of four priority corridors and eight collision profiles that were identified based on the number of total collisions, number of fatal and severe injuries, and stakeholder input. Each priority corridor is

July 19, 2022
presented on a cutsheet with strategies to help the City achieve the identified safety goals and seek relevant grant opportunities.

City staff and consultants presented the draft LRSP to City Council on June 7, 2022.

Councilmembers had questions about grant funding and interim solutions; the plan includes a section on Funding Opportunities in Chapter 8 Evaluation and Implementation. Councilmembers and two public speakers brought up the topic of sideshows; sideshows do not show up in severe collision data and thus were not highlighted in the plan. However, many items listed in the Countermeasure Toolbox can be used to mitigate sideshows.

Implementation of the LRSP is a vital next step. Successful implementation requires sustained and coordinated support from key stakeholders, elected officials, and City staff. Strategies outlined in the plan include oversight & accountability; coordination & partnership; funding; and communication & transparency. The plan will be regularly updated, and stakeholder engagement should continue.

DOCUMENTS ATTACHED:

Attachment 1 – Resolution
Attachment 2 – Final Local Roadway Safety Plan dated July 1, 2022 Attachment 3 – June 7, 2022 council presentation slides

Reso. No.

RESOLUTION NO.

A RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA,

APPROVING THE LOCAL ROADWAY SAFETY PLAN

WHEREAS, the Highway Safety Improvement Program serves as a vital source of funds for the City to implement safety measures to red uce traffic fataliti es and serious injuries on local streets; and

WHEREAS, the California Department of Transpor tation has established the criteria that in order to remain eligible for future Highway Sa fety Improvement P rogram funds, local cities and counties must develop a Local Roadway Safety Plan; and

WHEREAS, the City of Richmond requested, and was granted, state funds to dev elop the City’s Local Roadway Sa fety Plan; and

WHEREAS, City staff worked with a traffic engineering consultant who conducted a safety analysis, investigating collision records from 2015-2019 to describe historic collision trends and identify high -risk locations, and developed collision trends, a high injury network, collision profiles, a countermeasure toolbox, and four priority project locations; and

WHEREAS, the plan was developed with a stakeholder group that included representatives from City Council as well as staff from Community Dev elopment, Fire, Police, and Public Works Departments; and

WHEREAS, City staff and consultan ts engaged the public via both online and in -person community workshops, included plan outreach in the Travel Safe Richmond website, and made presentations to the Richmond Neighborhood Coordinating Council as well as neighborhood councils; and

WHEREAS, the project team developed the vision statement “traffic safety impacts the health and comfort of all those who live and travel in the City of Richmond and the implementation o f this plan is a step towards making the transportation system safer and more equitable for users of all transportation modes”; and

WHEREAS, the Local Roadway Sa fety Plan (Attachment 1 ) will serve as a framework for the City to identify, analyze, and prioriti ze safety improvements on l ocal streets and will render the City eligible for future feder al Highway Saf ety Improvement P rogram funds; and

WHEREAS, on June 7, 2022, City staff and consultants presented the Local Roadway Safety Plan to the City Council and received their feedback .

NOW, THEREF ORE, BE IT RESOL VED that the City Council of the City o f Richmond finds the above recitals are true and co rrect and have s erved as the basis for the findings and approvals set forth in this Resolution.

BE IT FURTHER RESOLVED that the City Council hereby approves the Local Roadway Safety Plan and authorizes the City Manager, or designee, to implement the plan.

BE IT FURTHER RESOLVED that this resolution take effect immediat ely upon its passage.

******************

Reso. No.

I certify that the foregoing resolution was passed and adopted by the Council of the City of Richmond at a regular meeting thereof held on July 19, 2022, by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

CLERK OF THE CITY OF RICHMOND
(SEAL)

Approved:

Mayor
Approved as to form:

City Attorney

State of California }
County of Contra Costa : ss.

City of Richmond }

I certify that the foregoing is a true copy of Resolution No. , finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on July 19, 2022

Pamela Christian, Clerk of the City of Richmond

Reso. No.

CLERK’S CERTIFICATE

I, Pamela Christian, City Clerk of the City of Richmond, do hereby certify as follows:

The foregoing resolution is a full, true, and correct copy of Resolution No. duly adopted at a regular meeting of the City Council of said City duly and regularly held at the regular meeting place thereof on the 19th day of July 2022, of which meeting all of the members of said City Council had due notice and at which a majority thereof were present; and that at said meeting said resolution was adopted by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

An agenda of said meeting was posted before said meeting at City Hall, 450 Civic Center Plaza in the City of Richmond, California, a location freely accessible to members of the public, and a brief description of said resolution appeared on said agenda.

I have carefully compared the foregoing with the original on file and of record in my office, and the foregoing is a full, true, and correct copy of the original resolution adopted at said meeting.

Said resolution has not been amended, modified or rescinded since the date of its adoption and the same is now in full force and effect.

Dated: , 2022.

City Clerk of the
City of Richmond

[SEAL]

Richmond Local Roadway Safety Plan
i

LOCAL ROADWAY

SAFETY PLAN

LOCAL ROADWAY
SAFETY PLAN July 2022

Engineer’s Seal & Acknowledgments
ii
Section 148 of Title 23, United States Code

REPORTS DISCOVERY AND ADMISSION INTO EVIDENCE OF CERTAIN REPORTS, SURVEYS, AND INFORMATION — Notwithstanding any other provisions of law, reports, surveys, schedules, lists, or data compiled or collected for any purpose relating to this section, shall not be subject to discovery or admitted into evidence in a Federal or State court proceeding or considered for other purposes in any action for damages arising from any occurrence at the location identified or addressed in the reports, surveys, schedules, lists, or other data.

Statement of Protection of Data from Discovery
and Admissions
This study applies a systemic safety approach that identifies certain features on particular roadways that are correlated with specific collision types and frequencies. This broad approach is necessitated by the inherent nature of covering an entire agency’s facilities in one study and the limited scope/budget available to prepare LRSPs. Limited time is available to perform field observations throughout the study area to contextualize the data, and therefore, it is beyond the scope of work to perform in-depth “hot spot” evaluations at all locations.

Richmond Local Roadway Safety Plan
iii
Acknowledgments
The City of Richmond and Contra
Costa County have completed multiple
safety-related plans with more in
progress, and this Local Roadway
Safety Plan (LRSP) is an exciting
opportunity to bring together multiple
streams of work for a comprehensive
picture of safety in Richmond.

The 2022 City of Richmond Local
Roadway Safety Plan was primarily funded
through a Local Roadway Safety Plan
(LRSP) grant provided by the California
Department of Transportation (Caltrans)
and supplemented by a local matching
grant. Additional funding was provided
by the Metropolitan Transportation
Commission (MTC) in relation to a
Vehicle Miles Traveled (MTC) Reduction
Pilot Project. Input was sought from an
advisory group consisting of staff from
the City of Richmond and partner public
agencies. Fehr & Peers assisted the City
of Richmond in preparing the plan.

CALTRANS LRSP GRANT ID: LRSP030
Advisory
Group Members
Councilmember Claudia Jimenez
Richmond City Council, District 6
Councilmember Gayle McLaughlin
Richmond City Council, District 5
Luis Padilla
Fire Inspector, Richmond
Fire Department
Eric Govan
Fire Marshal, City of Richmond
Fire Department
Eric Munson
Deputy Fire Marshall,
Richmond Fire Department
Donovan Decious
Traffic Sergeant, Richmond
Police Department
Tawfic Halaby
Senior Civil Engineer,
City of Richmond
City of Richmond Staff
Patrick Phelan
Infrastructure Administrator
Robin Chee
Engineer II
Lina Velasco
Community Development,
Director, City of Richmond*
Denée Evans
Transportation Services Project
Manager, City of Richmond*
Roberta Feliciano
Senior Planner, City of Richmond*
Emily Carroll
Planner I, City of Richmond*
Lydia Elias
Planner I, City of Richmond*
Nathalie Zaldivar
Intern
Keelan Jones
Intern
Fehr & Peers Team
Ryan McClain, PE
Molly Riddle
Dana Weissman
Gabriela Picado-Aguilar
Kristine Ojascastro
Krystle Li
Lee Reis
Sam Inoue-Alexander
Susie Hufstader
Terence Zhao
*Richmond Staff Advisory
Group Members

Glossary & Table of Contents
iv
Glossary
(A)ADT (annual) average daily traffic
ABAG Association of Bay
Area Governments
ADA Americans with Disabilities Act
AHSC Affordable Housing and
Sustainable Communities
ATP Active Transportation Program
AV Autonomous Vehicle
B/C Benefit/Cost
BTA Bicycle Transportation Account
BUILD Better Utilizing Investments
to Leverage Development
CDBG Community Development
Block Grant
CIP Capital Improvement Plan
CRF Crash Reduction Factor
CSSA Complete Streets
Safety Assessment
CCTA Contra Costa
Transportation Authority
CVC California Vehicle Code
DOT Department of Transportation
DUI Driving Under the Influence
EMS Emergency Medical Services
FHWA Federal Highway Administration
GIS Geographic Information System
HSIP Highway Safety
Improvement Program
ITE Institute of Transportation Engineers
KSI Killed or Severely Injured
LED Light-emitting Diode
LPI Leading Pedestrian Interval
LPP Local Partnership Program
LRSM Local Roadway Safety Manual
LRSP Local Road Safety Plan
LSRP Local Streets and Roads Program
LTF Local Transportation Fund
MTC Metropolitan Transportation
Commission
MUT Median U-Turn
MUTCD Manual on Uniform
Traffic Control Devices
OTS Office of Traffic Safety
PCF Primary Collision Factor
PHB Pedestrian Hybrid Beacon
RCUT Restricted Crossing U-Turn
RRFB Rectangular Rapid Flashing Beacon
SCCP Solution for Congested
Corridors Program
SGC Strategic Growth Council
SR2S/SRTS Safe Routes to School
STIP State Transportation
Improvement Program
SWITRS Statewide Integrated
Traffic Records System
TCC Transportation Climate Communities
TDA Transit Development Act
TIGER Transportation Investment
Generating Economic Recovery
TIMS Transportation Injury Mapping System
TNC Transportation Network Company
VMT Vehicle Miles Traveled

Richmond Local Roadway Safety Plan
v
1 Introduction
Overview of Safe System Approach and
Project Background
2 Vision and Goals
Summary of Safety Vision and Goals for Richmond
3 Safety Partners
Summary of Safety Partners
4 Existing Efforts
Summary of the City’s Safety Efforts
5 Safety Analysis
Summary of Safety Analysis Results, including the
Historic Collision Landscape, Hot Spot Identification, and Development of Crash Profiles through Systemic Analysis 6 Countermeasure Toolbox
Summary of Safety Countermeasures Covering
Engineering, Education, Enforcement, Emergency
Services and Emerging Technology
7 Emphasis Areas and Strategies
Summary of 12 Priority Location Project Recommendations 8 Evaluation and Implementation
Funding Opportunities, and Considerations for
Implementation and Evaluation of Safety Projects
9 Appendices
(A) High Injury Networks, (B) Countermeasure Toolbox
Table of Contents
Page
1 5
7 11
19 31
45 71
79

Chapter 1: Introduction
vi
A Safe System
acknowledges the
vulnerability of the
human body when
designing and operating
a transportation
network to minimize
serious consequences
of crashes

Richmond Local Roadway Safety Plan
1 Introduction
Chapter 1
The City of Richmond is committed
to prioritizing safety and decreasing/
eliminating the amount of traffic
related deaths and serious injuries on
City streets. This Local Road Safety
Plan (LRSP) proactively evaluates
hot spots throughout the City to
identify the proven countermeasures
that can be implemented through
the current and future Capital
Improvement Plan (CIP). This
section defines the Safe Systems
approach, an idea which underlies
this LRSP, and provides background
on safety work in Richmond.

What is the Safe
System approach?
Each day, people are killed and seriously
injured on our roads. Crashes can
irreversibly change the course of human
lives, touching victims, their families and
loved ones, and society as a whole.

Through collective action on the part
of all roadway system stakeholders—
from system operators and vehicle
manufacturers, to law enforcement and
everyday users—we can move to a Safe
System approach that anticipates human
mistakes, with the goal of eliminating fatal
& serious injuries for all road users. A Safe
System acknowledges the vulnerability of
the human body – in terms of the amount
of kinetic energy transfer a body can
withstand – when designing and operating
a transportation network to minimize
serious consequences of crashes.

According to the World Health
Organization, the goal of a Safe System
is to ensure that if crashes occur, they
“do not result in serious human injury.”
1 A Safe System approach addresses the
five elements of a safe transportation
system – safe road users, safe vehicles,
safe speeds, safe roads, and post-crash
care – in an integrated manner, through a
wide range of interventions (see Figure 1).

The Safe System approach to road safety
started internationally as part of the Vision
Zero proclamation that, from an ethical
standpoint, no one should be killed or
seriously injured on the road system.
2 3 It
is founded on the principle that people
make mistakes, and that the road system
Figure 1. The
Safe System
Approach
Source: Fehr &
Peers for FHWA

Chapter 1: Introduction
2 should be adapted to anticipate and
accommodate human mistakes and
the physiological and psychological
limitations of humans.
4 Countries that
have adopted the Safe System approach
have had significant success reducing
highway fatalities, with reductions in
fatalities between 50 and 70%.
5 The Institute of Transportation Engineers
(ITE) and the Road to Zero Coalition’s
Safe Systems Explanation and Framework
articulate that to anticipate human
mistakes, a Safe System seeks to:
• Separate users in a physical space (e.g.,
sidewalks, dedicated bicycle facilities),
• Separate users in time (e.g., pedestrian
scramble, dedicated turn phases),
• Alert users to potential hazards,
• Accommodate human injury
tolerance through interventions that
reduce speed or impact force.

Creating a Safe System means shifting
a major share of the responsibility from
road users to those who design the road
transport system. “Individual road users
have the responsibility to abide by laws
and regulations”
6 and do so by exhibiting
due care and proper behavior on the
transportation system. While road users
are responsible for their own behavior,
this is a shared responsibility with those
who design, operate, and maintain the
transportation network: including the
automotive industry, law enforcement,
elected officials, and government bodies.
7 In a Safe System, roadway system
designers and operators take on the
highest level of ethical responsibility.

Background
This will be the first comprehensive
safety plan for the City of Richmond
which provides the City and its major
stakeholders a blueprint for a safe and
more accessible community. This LRSP
will assist the City when it applies for
safety infrastructure funding sources. For
example, the Cycle 11 Highway Safety
Improvement Program (HSIP) funding cycle
anticipated in 2022 will require an LRSP for
an agency to be eligible to apply for funds.

About Richmond
The City of Richmond, located in Contra
Costa County, is home to approximately
116,450 people.
8 Richmond residents
identify as 20% White alone, 19% Black
or African American alone, 4% Asian
alone, 2% American Indian and Alaska
Native alone, 1% Native Hawaiian and
other Pacific Islander alone, 31% some
other race alone, and 13% two or more
races. Additionally, approximately 45%
of Richmond’s population identifies as
being of Hispanic or Latino origin and
54% of residents speak a language
other than English at home. The citywide
median household income in 2020 was
$72,463. Several census tracts within
the City are identified as Disadvantaged
Communities based on the State of
California’s measures of health, economic
and environmental factors. Seven of the
City’s census tracts are also in the lowest
quartile for healthcare access according
to the California Healthy Places Index,
including one tract in the 8th percentile.

ITE Safe System
Framework: Focus
on Safe Speeds
The ITE Safe System framework provides
important context for the focus on
safe speeds within a Safe System
approach. For vulnerable users speed
is a determining factor in survivability
– a human’s chance of surviving being
struck by a vehicle increases from
20% at 40 miles per hour to 60% at 30
miles per hour to 90% at 20 miles per
hour. Reducing speed in the presence
of = vulnerable users is a key Safe
System strategy. Approaches include:
• Physical roadway designs
(width, horizontal alignment)
to limit free flow speeds,
• Traffic calming treatments
that induce slower speeds,
• Traffic signal timing that
minimizes high speed flow,
• Traditional or automated enforcement
that discourages speeding.

Richmond Local Roadway Safety Plan
3 Endnotes
1 World Health Organization (2011). Decade of Action for Road Safety 2011-2020. Retrieved from https://www.who.int/
roadsafety/decade_of_action/plan/plan_en.pdf, p. 9.
2 Johansson, R. (2009). Vision Zero - Implementing a policy for traffic safety. Safety Science, 47, 826-831.
3 Tingv all, C., & Haworth, N. (1999). An Ethical Approach to Safety and Mobility.

Paper presented at the 6th ITE International Conference Road Safety and Traffic Enforcement. 6-7 September 1999, Melbourne, Australia. 4 Belin, M.-Å., Tillgren, P ., & Vedung, E. (2012). Vision Zero - a road safety policy innovation. International Journal of Injury Control and Safety Promotion, 19, 171-179.
5 W orld Resources Institute (2018). Sustainable and Safe: A Vision and Guidance for Zero Road Deaths. Retrieved from https://www.wri.org/publication/ sustainable-and-safe-vision-and-guidance-zero-road-deaths. 6 World Health Organization (2011). Decade of Action for Road Safety 2011-2020. Retrieved from https://www.who.int/
roadsafety/decade_of_action/plan/plan_en.pdf, p. 9.
7 World Health Organization (2011). Decade of Action for Road Safety 2011-2020. Retrieved from https://www.who.int/
roadsafety/decade_of_action/plan/plan_en.pdf.
8 U.S. Census Bureau, 2020 Decennial Census Redistricting Data (PL 94-171).

Chapter 2: Vision and Goals
4 Together, the vision statement
and goals establish a concise
yet comprehensive focus for
investments in infrastructure,
education, emergency
services, and enforcement

Richmond Local Roadway Safety Plan
5 Vision and Goals
Chapter 2
Vision
Statement
Traffic safety impacts the
health and comfort of all
those who live and travel
in the City of Richmond.

The implementation of
this plan is a step towards
making the transportation
system safer and more
equitable for users of all
transportation modes.

The City of Richmond vision statement
was developed during early stakeholder
meetings and outreach efforts. The
vision statement highlights the central
importance of improving health, safety
and equitable access to multimodal
transportation facilities for all roadway
users. Complementary goals for the
LRSP, developed through stakeholder
outreach and data analysis, represent
a mix of discrete, measurable goals
for specific facets of the transportation
system set alongside higher-level holistic
objectives for communitywide health
and safety improvements. Together, the
vision statement and goals establish a
concise yet comprehensive focus for
investments in infrastructure, education,
emergency services, and enforcement.

Goal 1: Reducing Collisions
Reduce fatal and serious
injury collisions, particularly
those involving people
walking and biking.

Goal 2: Equity
Ensure equitable traffic safety
investments in neighborhoods
needing them most.

Goal 3: Pedestrian Crossings
Enhance roadway crossings,
especially near schools
and other high pedestrian
activity areas, to promote
and support safe travel for
people walking and biking.

Goal 4: Nighttime Visibility
Improve the visibility of
roadway and sidewalk
users traveling at night.

Goal 5: Safe Speeds,
DUI Prevention
Encourage safe driving
practices (such as driving
at lower speeds, obeying
railroad crossing controls, and
avoiding driving under the
influence) through roadway
design and outreach.

Goal 6: Climate Resiliency
Invest in the next generation of
people in Richmond through
climate-resilient transportation
safety infrastructure,
particularly near schools and
on neighborhood streets.

Goal 7: Post-Crash Care
Improve post-crash care
through increased multi-
jurisdictional collaboration
and appropriate emergency
vehicle access.

Goals

Chapter 2: Vision and Goals
6 Priorities for community
outreach included
engagement with
community councils
and partnering with
local organizations

Richmond Local Roadway Safety Plan
7 Safety Partners
Chapter 3
Stakeholders were identified
in collaboration with City of
Richmond staff to ensure the LRSP
included the perspective of various
departments and organizations.

The stakeholder group included
representatives from the following:
• Richmond City Council
• Richmond Community
Development Department
• Richmond Fire Department
• Richmond Police Department
• Richmond Public Works
First Stakeholder Meeting
At the first stakeholder meeting on
June 8, 2021, the group discussed
the LRSP vision and priorities, and
existing safety conditions in the City
of Richmond. An Overview of the Safe
System Approach, existing collision
trends, community concerns, and
sample safety countermeasures were
provided. Additional discussion focused
on prioritization schemes for locating
and implementing countermeasures,
the potential for incorporating green
infrastructure into traffic calming measures,
community outreach strategies, and
project budget and funding. Priorities
for community outreach included
engagement with community councils
and partnering with local organizations
like the RYSE Center and Rich City
Rides. Reported locations of particular
concern to the community included
Carlson Boulevard, Tehama Avenue,
Esmond Avenue, and Garvin Avenue.

Chapter 3: Safety Partners
8 Lastly, a visioning exercise was conducted
to establish a framework for identification
of the LRSP safety vision and goals. The
stakeholder-generated word cloud of
vision priorities is shown in Figure 2.

Second Stakeholder Meeting
At the second stakeholder meeting on
August 30, 2021, the group discussed
the draft vision statement and goals,
existing safety trends, collision profiles
identified via the safety analysis, and
preliminary countermeasures. Feedback
on the vision statement and goals called
for the inclusion of goals pertaining
to transit-specific safety and access,
school-related safety, traffic calming, and
efficient mobility. Stakeholders reported
observed safety trends of concern to the
community including speeding issues,
poor sidewalk condition and gaps,
discomfort riding bikes or using bicycle
facilities adjacent to high-speed traffic,
and poor signal visibility. Stakeholders
emphasized the importance of prioritizing
countermeasures that facilitate safe
connections between modes (i.e.,
colocation of crosswalks and transit bus
stops) and slow speeds to make existing
bicycle and pedestrian facilities safer and
more comfortable. Accounting for the long-
term maintenance of countermeasures
was also identified as an LRSP priority.

Figure 2. Stakeholder responses to the prompt, “What words come to mind when you think of a safety vision for Richmond?”

COMFORT

CREATIVE IDEAS
EASE

ENFORCEMENT

FEWER CARS

HEALTH IN ALL POLICIES

MEDIANS

MORE SAFETY FOR ALL

PROACTIVENESS

PROTECTION FOR PEDESTRIANS

TRAFFIC CIRCLES

WALKABLE AND BIKEABLE STREETS

Richmond Local Roadway Safety Plan
9 Third Stakeholder Meeting
At the third stakeholder meeting on April
13, 2022, the group reviewed the collision
profiles and related countermeasures
for implementation. Additionally,
stakeholders were presented with
how priority corridors were identified
using the City’s multimodal High Injury
Network and reviewed the proposed
priority corridors and projects and
related countermeasures. Stakeholders
inquired about how vehicle donuts
and sideshows were being addressed
in the profiles and countermeasures.

Stakeholders emphasized the importance
of information about costs and funding,
particularly with respect to quick-
build opportunities and how the LRSP
document itself affects funding eligibility.

In the corridor-specific discussions,
stakeholders emphasized that safety was
the highest priority and inquired about
how green infrastructure and curbside
management was being incorporated.

Chapter 2: Vision and Goals
10 The Richmond General
Plan, Bicycle Master
Plan, and Pedestrian
Plan establish goals
for improving safety
on the transportation
network in Richmond
and set a vision for
infrastructure in the City

Richmond Local Roadway Safety Plan
11 Existing Efforts
Chapter 4
In recent years, the City’s efforts
to improve safety have been most
visible through a range of plans
and programs. These range from
citywide plans that set safety-
focused policies and goals to
corridor plans that detail multimodal
access and safety recommendations
for specific corridors, and area
plans that prioritize improvements
across broader regions. Together,
these existing efforts establish
goals for improving safety on the
transportation network in Richmond
and set a vision for infrastructure in
the City. They are further supported
by ongoing engagement with
the community regarding safety
planning and implementation as
well as systematic enforcement of
Richmond’s existing traffic policies.

Citywide and Area Plans
Richmond General Plan
The Circulation Element of the Richmond
General Plan (2012) lays out a community
vision and policy framework for
transportation planning in Richmond.

In this vision, a grid-based network
balances modes of travel, with traffic
calming, bike routes, trails, and sidewalks
supporting safe and comfortable
conditions for people walking and biking.

The Circulation Element outlines a
place-based circulation classification
system that is tailored to surrounding
land use, street function, and desired
character. This classification system
assigns modal priorities to each
accessway type and provides design
recommendations for each one.

While the General Plan does not
include a transportation safety analysis,
policies and actions in the Circulation
Element set safety as a high priority:
• Policy CR1.5 calls for safe and
convenient walking and bicycling.
• Action CR1.C calls for the
development and implementation
of Bicycle and Pedestrian Plans.
• Policy CR3.1 focuses on safety and
accessibility, with focus on walking,
bicycling, and transit. The policy
also emphasizes at-grade railroad
safety, with a dedicated action item
for rail crossing improvements.
• Action CR3.B calls for traffic
calming on streets that experience
speeding or cut-through traffic.
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Chapter 4: Existing Efforts
12 Richmond Bicycle Master Plan
The City of Richmond Bicycle Master
Plan (2011) sets forth a blueprint for a
145-mile system of bikeways and support
facilities within the City of Richmond.

It focuses on connections between
neighborhoods, safe routes to schools
and access to major destinations such as
employment centers, stores and shops,
parks, trails, and open space areas.

The Bicycle Master Plan outlines four main
goals, with Goal 3 focused on making
Richmond’s streets safer for bicyclists,
both during the day and at night. In the
network development and prioritization,
safety was worth three out of twenty
points, scored based on number of
previous bicycle collisions per mile.

The chapter on collision history in the
Bicycle Master Plan identified four
main “hot spot” corridors, which also
all received high priority for bikeway
implementation in the project list:
• 13th Street/Harbour Way
• Macdonald Avenue
• 22nd and 23rd Streets
• Cutting Boulevard
While these key corridors all received
bikeway project recommendations in the
Bicycle Master Plan, new design best
practices including Class IV bikeways are
not reflected in the network. Since 2011, 24
miles of bike facilities have been installed
in Richmond. Key hot spot corridors have
also undergone more in-depth safety and
Complete Street studies, including Harbour
Way, Rumrill/13th Street, and 23rd Street.

Richmond Pedestrian Plan
Completed in 2011, the Richmond
Pedestrian Plan aims to improve the
safety, convenience, and appeal of
walking throughout the City. Central
Richmond, comprised of the Downtown,
Civic Center, transit center and a number
of historic mixed income and low-income
neighborhoods, is the focus of the plan.

The Pedestrian Plan includes a safety
and connectivity analysis with criteria for
project prioritization focusing on proximity
to Pedestrian Improvement Districts
(General Plan), community connectivity,
safety, and ease of implementation.

Top tier projects from the Richmond
Pedestrian Plan include Marina Way,
Nevin Avenue, the Richmond Greenway,
South 23rd Street, Barrett Avenue, 6th
Street, Ohio Avenue, and Harbour Way.

The Pedestrian Plan also includes a
Crosswalk Policy, treatment toolbox,
action plan, and roundabout concept for
Cutting Boulevard at Carlson Boulevard.

Richmond Area Community-
Based Transportation Plan
Led by CCTA and completed in 2020,
the Community-Based Transportation
Plan (CBTP) for the Richmond Area
recommended a series of projects and
programs identified during community
outreach and review of existing studies in
parts of Richmond and several neighboring
areas. These recommendations were
prioritized using evaluation criteria
developed with plan advisors. The CBTP
focuses on addressing the needs of
economically disadvantaged communities
in Contra Costa County through robust
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Richmond Local Roadway Safety Plan
13 community engagement and demographic
analysis to identify issues, priorities,
and potential solutions for mobility.

Based on feedback from a Project
Working Group, the Richmond Area
CBTP selected four criteria for project
prioritization: community priorities,
increased access, financial feasibility,
and ease of implementation. Based on
these criteria, the CBTP outlines a set of
high need and high potential projects
and programs. While a collision analysis
was not central to the CBTP, results of
the robust community outreach process
centered largely on improving safety and
accessibility of the transportation network.

Priorities in Richmond included a focus
on ADA accessibility in North Richmond,
sidewalk gaps and arterial safety along
San Pablo Avenue, and arterial corridor
safety on MacDonald Avenue.

South Richmond Transportation
Connectivity Plan (SRTCP)
Focusing on key corridors in South
Richmond, the South Richmond
Transportation Connectivity Plan (2015)
identifies deficiencies in the existing
transportation system and provides
specific recommendations to improve
multimodal connectivity to and within
the area. Key objectives of the SRTCP
include connecting South Richmond
Neighborhoods to opportunities
for employment, education and
recreation on the South Shoreline
and connecting key opportunity sites
in South Richmond with major transit
hubs at Richmond and El Cerrito BART
stations and the WETA ferry terminal.

With a focus on connectivity, the SRTCP
proposes complete streets designs
for major corridors in South Richmond
including Harbour Way South, Marina
Way South, Hoffman Boulevard, Carlson
Boulevard, Central Avenue, and Bayview
Avenue. Multimodal safety was one of six
criteria to determine project and corridor
prioritization. The SRTCP also informed
the development of the more recent
Ferry to Bridge to Greenway Complete
Streets Plan, with multimodal investments
on Harbour Way designed and funded.
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Chapter 4: Existing Efforts
14 Corridor and
Neighborhood Plans
The following corridor and area
plans expand on the goals from
the citywide plans and develop
more specific improvement
recommendations throughout the City.
23rd Street Streetscape
Improvement Plan
The 23rd Street Project Report (2009)
focuses on a one-mile stretch of 23rd
Street and 22nd Street within the City of
Richmond, between the Carlson Boulevard
over-crossing at the south to Costa Avenue
at the north and the stretch of 22nd Street
between the Carlson Boulevard over-
crossing at the south to the Brooks Avenue
crossover. The 23rd Street corridor hosts
a major commercial district and provides
a north-south arterial connection between
the Cities of Richmond and San Pablo
and Interstate 580. The recommended
improvements outlined in the report
aim to promote pedestrian and bicycle
safety along the corridor by reducing
the number of travel lanes, widening the
sidewalks, shortening crossing distances
for pedestrians, and improving overall
pedestrian and bicycle visibility.

Rumrill/13th Street
Complete Street Study
The Rumrill Boulevard and 13th Street
Complete Streets Study (2015) was
developed through an intensive
community-based design process focused
on transforming the street into a safe and
friendly place for people and business
by improving conditions for walking,
bicycling, and transit. Both the Cities of
San Pablo and Richmond and community
members of adjacent neighborhoods
identified Rumrill Boulevard/13th Street
as a corridor in need of a safety,
comfort, and placemaking vision for
the corridor. The Study documents the
identification of existing conditions,
alternatives development for corridor-
wide improvements, and a preferred
concept alternative for the community’s
complete streets vision for the corridor.

Y ellow Brick Road Iron Triangle
Walkable Neighborhood Plan
The Y ellow Brick Road Walkable
Neighborhoods Project (2015) addresses
key community-identified barriers, issues,
and opportunities in the community to
design and implement complete streets
improvements along roadways in the
community-identified Y ellow Brick Road
(YBR) network. The routes would connect
the key assets in the neighborhood,
including local elementary schools,
parks, and transit. The Y ellow Brick Road
concept was conceived by local youth
living in the Iron Triangle neighborhood to
safely link key areas in the neighborhood
through bright yellow brick patterns
on the sidewalks and roadways.

Richmond Wellness Trail Study
The 2016 Richmond Wellness Trail Vision
Plan provides a comprehensive plan for a
north-south corridor connecting existing
transit facilities and key destinations,
with the main spine along Marina Way
from the shoreline to Central Richmond.

The locations along the corridor include
the Bay Trail, Ferry Terminal, Greenway,
Walking the Iron T riangle: Y ellow Brick Road Walkable Neighborhoods Project For the City of Richmond’s Yellow Brick Road Walkable Neighborhoods project, we worked collaboratively with Pogo Park to develop and implement an innovative and grassroots community engagement process. Using walk audits, we identified key issues, barriers, and opportunities in the study neighborhoods, such as missing or broken sidewalks, lack of signage, and the need for improved greenery to enhance the pedestrian experience. We later used the input to develop a 48-hour installation, which transformed the 7th Street/Elm Avenue neighborhood into a “living preview” with temporary striping, potted plants, totem pole art installations, and spray chalk to showcase community- driven ideas to improve the streetscape. The public outreach greatly informed the final recommendations included in our project plan.

Fehr & Peers develops strong client relationships by following our core values:

Understand the Issues
Our objective is to work with
Richmond, agency staff, and the
community to gain support for
solutions that can be implemented
within a specified timeline and
budget.

We will listen well to the
immediate needs and ask
questions when we need
clarification.

Develop Feasible Solutions
We understand that what works
in one community may not work
in another. We will work closely
with the City and local agencies to
develop innovative solutions for the
community’s unique needs.

Embrace Creative Solutions
FEHR & PEERS | TRANSPORTATION SOLUTIONS THAT IMPROVE COMMUNITIES 11 Y ellow Brick Road Iron Triangle Walkable Neighborhood Plan.

Source: Fehr & Peers.

Richmond Local Roadway Safety Plan
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Marina Bay, Richmond BART Station
and Richmond Kaiser Permanente
Medical Center. Using the Pedestrian
Plan and Bicycle Master Plan as a
foundation, the plan proposes a series
of bicycle enhancements and pedestrian
amenities that work in tandem with
the city’s existing infrastructure.

First Mile/Last Mile
Transportation Strategic Plan
The 2017 Richmond First Mile/Last Mile
Transportation Strategic Plan provides
an assessment of existing conditions
and recommended projects addressing
first mile/last mile gaps to ultimately
connect the city’s varied transit services
and enhance its transportation network.

The plan identifies barriers in bicycle,
pedestrian and transit networks leading
up to the Richmond Ferry Terminal and
the Richmond BART Station. With a set of
prioritization criteria that include safety
based on collision history, the study
recommends ten priority projects that will
help to facilitate easy, safe, and efficient
access to Richmond’s transit hubs.

Harbour Way Complete Streets
A concept for a two-way separated cycle
track and pedestrian improvements
was first developed in 2018 as part of a
California Active Transportation Program
grant application. Since then, the concept
has been expanded and updated as part of
the Ferry to Bridge to Greenway Complete
Streets Plan. Now, a quick-build design
for the Complete Streets improvements
on Harbour Way South from the ferry
terminal to Hoffman Boulevard is funded
and will be constructed in 2022 along with
a coordinated complete streets project
on Hoffman and Cutting Boulevards.

Ferry to Bridge to Greenway
Complete Streets Plan
The Richmond Ferry to Bridge to
Greenway Complete Streets Plan
(F2B2G Plan, 2020) envisions valuable
connections for walking and bicycling
to and between the Richmond Ferry,
the Richmond-San Rafael Bridge Trail,
and the Richmond Greenway. The
F2B2G Plan, when implemented,
will provide a balance of permanent
regional connections and local safety
improvements for people of all ages and
abilities, including those in disadvantaged
and traditionally underserved areas of the
City, such as the Iron Triangle and Santa
Fe neighborhoods, as well as in the Marina
Bay and Point Richmond neighborhoods.

Chapter 4: Existing Efforts
16 BART Walk and Bicycle
Network Gap Study
The BART Walk and Bicycle Network
Gap Study (2020) evaluated potential
improvements to the pedestrian network
within a half-mile of 17 focus stations. The
study summarizes outcomes and near- to
mid-term recommendations from a series
of stakeholder walk audits that took
place over three years. For the Richmond
BART station, recommendations include
improvements on Nevin Avenue to the
west of the station, safety upgrades at
Barrett Avenue and Marina Way, safer
crossings and bike lane gap closures
on Barrett Avenue, and pedestrian
improvements along 19th Street between
Macdonald and Barrett Avenues.

Complete Streets
Safety Assessment
The Contra Costa Transportation Authority
(CCTA) requested that SafeTREC at the
University of California, Berkeley conduct
a Complete Streets Safety Assessment
(CSSA) study for various locations within
the City of Richmond. The objectives
of the CSSA are to improve pedestrian
and bicycle safety and to enhance
walkability and accessibility for all
pedestrians and bicyclists in Richmond.

To assess pedestrian safety conditions
in City of Richmond, the expert team
conducted a benchmarking analysis
to understand how the City’s existing
conditions compared with current
national best practices. Additionally, a
walking audit was conducted at seven
intersections to develop recommendations
for potential improvements.

Engagement
The City of Richmond is currently
conducting a citywide planning and
engagement effort called Travel Safe
Richmond (TSR). The goal of TSR is to
create unified policies and infrastructure
recommendations for improving roadway
conditions and safety throughout the
City of Richmond for all users: people
walking, biking, rolling, and driving. Travel
Safe Richmond includes two concurrent
planning efforts: this Local Roadway Safety
Plan (LRSP) and a separate Bicycle and
Pedestrian Action Plan. Input from City
stakeholders and community members
is a critical component of both planning
efforts. A community workshop was hosted
by the City on December 8, 2021, to share
Virtual Community Open House
Travel Safe Richmond
Richmond’s approach to improve roadway
safety and make it easier to walk and bike
WE NEED YOUR INPUT!
Please join us for a community
open house and share your
thoughts and concerns about
roadway safety in Richmond.

Date:

Wednesday December 8, 2021
Time:
5:30 - 7:00 PM
Location: Virtual Zoom Meeting
Visit TravelSafeRichmond.org and click on
the “Events” tab to access
the direct link to the meeting
Contact:

Lydia Elias
Planner, Planning and Building Services
[email protected]
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Richmond Local Roadway Safety Plan
17 information with the public about Travel
Safe Richmond and gather feedback on
where the City should make infrastructure
improvements. A second community
workshop was held on May 18, 2022 to
introduce the community to the proposed
recommendations for improving safety
for active transportation, engage them
for feedback on those projects, and ask
them to share any additional walking,
biking, rolling, or travel safety-related
comments and concerns. Additional
outreach on TSR was conducted
through presentations at various
Neighborhood Council meetings and at
the Richmond Neighborhood Coordinating
Council meeting on May 9, 2022.

Enforcement
Since 2020, the Richmond Police
Department has leveraged one or more
Office of Traffic Safety (OTS) grants per
year to bolster its capacity to enforce
traffic policies. Grants have primarily
focused on addressing driving under the
influence, but also address traffic safety
issues such as distracted driving and
bicycle and pedestrian safety enforcement
operations. The City’s Engineering and
Capital Improvement Projects department
is in charge with conducting speed surveys
and performs or manages updated studies
on an approximately 5-year cycle. Speed
surveys inform ongoing programmatic and
infrastructure improvements throughout
the City. These and other City of Richmond
departments collaborate on planning and
engineering efforts to mitigate persistent
hazards in the public right-of-way and seek
to reduce the occurrence of sideshows
and other unsafe driving practices.

Chapter 2: Vision and Goals
18 This broad collision
assessment for the City
of Richmond will inform
the project prioritization
and countermeasures
for the City

Richmond Local Roadway Safety Plan
19 Safety Analysis
Chapter 5
The City investigated collision records
on local roadways and expressways
from 2015-2019 to describe historic
collision trends and identify high-risk
locations. This information acts as a
primary resource for the Richmond
LRSP, providing the underlying
data to support key analyses.

The data-driven process included:
• Collision Trends: Review of
collision statistics to evaluate
when, where, and why collisions
occur and who is involved.
• High Injury Network: Identification
of corridors with the highest
concentrations of fatal and
serious injury collisions.
• Collision Profiles: Combination
of collision factors to identify 8
prevalent collision types.
• Countermeasure Toolbox: Identification
of effective, nationally proven
countermeasures applicable to different
collision profiles (see Chapter 6).
• Priority Project Locations: Identification
of 4 priority project locations based
on collision density and community
verification (see Chapter 7).

Chapter 2: Vision and Goals
20 Caltrans’ Local Roadway
Safety Manual (LRSM)
Chapter 2 of Caltrans’ LRSM states
that safety practitioners should
“consider a wide range of data
sources to get an overall picture
of the safety needs” (p. 14).

Both collision data and contextual
data were collected and analyzed
as part of this plan.

Note: Collision data for 2018 and
2019 was considered provisional
and subject to change at the time
this analysis was conducted.

Collision Analysis Summary
Chapter 2 of Caltrans’ Local Roadway Safety Manual (LRSM) instructs safety practitioners to “consider a wide range of data sources to get an overall picture of the safety needs.” Crash data and contextual data were collected and analyzed as part of this LRSP, as well as anecdotal input from City staff and community stakeholders. This analysis considers injury collisions from 2015 through 2019 available through the Transportation Injury Mapping System (TIMS) as of April 2021.TIMS reports injury collisions from the Statewide Integrated Traffic Records System (SWITRS).

Collision databases have been found to
have certain reporting biases, including:
• Collisions involving people walking,
on bicycles, or on motorcycles
are less likely to be reported than
collisions involving people driving
• Property damage collisions are less
likely to be reported compared
to more severe collisions
• Y ounger victims are less
likely to report collisions
• Alcohol-involved collisions
may be under-reported
Race, income, immigration status,
and English proficiency may also
impact reporting, but there is limited
research on these factors. With
those caveats in mind, this analysis
identified several collision trends and
risk factors in Richmond, including:
• People walking and biking
are more likely to be fatally or
severely injured in a collision
• Unsafe speed is the most
frequent factor listed for fatal
and severe collisions
• Drugs or alcohol increase the likelihood
that a collision will be more severe
• A large share of injuries to
people walking occur when
people are walking in the road
or crossing not in a crosswalk
• A larger share of collisions where
someone was killed or severely injured
(KSI collisions) occurred at night

Richmond Local Roadway Safety Plan
21 45%
40%
35%
30%
25%
20%
15%
10%
5%
0%
Collisions by Y ear and Mode
Table 1 provides a summary of collisions
by mode and severity within the 5-year
dataset. From 2015 to 2019, there were
1,670 total injury collisions, and 142
collisions where victims were killed
or severely injured (KSI). On average,
six people were killed each year in
Richmond due to traffic collisions.

People walking and biking are involved
in 20 percent of all injury collisions, but
39 percent of KSI collisions. People
walking are particularly over-represented
in KSI collisions, as they are involved in
only 13 percent of all injury collisions,
but 30 percent of KSI collisions.

The number of collisions for each year
by mode is shown on Figure 3. The
number of collisions per year is on an
overall upward trend through 2019.

This is in line with national trends of
increasing traffic injuries and fatalities.

Collision Type
The three most common collision types
in Richmond are Broadside (39%), Rear
End (17%), and Vehicle/Pedestrian (12%),
as shown in Figure 4. For KSI collisions,
Vehicle/Pedestrian collisions are most
common (28%), followed closely by
Broadside collisions (27%), and with Hit
Object and Head-On collisions being tied
for third-most common (13%). This further
illustrates the disproportionate share
pedestrians make of KSI collisions in the
City. It also shows that Hit Object collisions
are more likely, compared to other collision
types, to result in a fatality or severe injury.

Table 1. Collision Summary
INJURY COLLISIONS (CITY OF RICHMOND, 2015-2019)
Vehicle-Only
Bicycle-
Involved
Pedestrian-
Involved Total
Total 1,342 115* 216* 1,670
Fatal or Severe 87 12 43 142
* Three non-severe injury collisions involved both a bicyclist and a pedestrian.

Source: Transportation Injury Mapping System (TIMS), 2015-2019; Fehr & Peers, 2021.

Source: Transportation Injury Mapping System (TIMS), 2015-2019; Fehr & Peers, 2021. 2015 2016 2017 2018 2019
Number
of Injury
Collisions
Figure 3. Injury Collisions by Y ear and Mode (City of Richmond, 2015-2019) Figure 4. Injury Collisions by Collision Type (City of Richmond, 2015-2019) Source: Transportation Injury Mapping System (TIMS), 2015-2019; Fehr & Peers, 2021.

All Injury Collisions
KSI Collisions
Broadside Rear
End
Vehicle/
Pedestrian
Head-
On
Sideswipe Hit
Object
Not
Stated
Overturned Other
Killed or
Severely
Injured in a Collision
Severe injuries resulting
from a traffic collision
can result in a number
of catastrophic impacts,
including permanent
disability, lost productivity
and wages, and ongoing
healthcare costs.

Throughout this plan, the
acronym KSI is used to
denote collisions where
someone was killed
or severely injured.
500
400
300
200
100
0 Vehicle Collisions
Pedestrian Collisions
Bicycle Collisions

Chapter 5: Safety Analysis
22 25%
20%
15%
10%
5%
0%
100%
50%
0%
Primary Collision
Factor (PCF)
A primary collision factor (PCF) is the
one element or driving action which, in
an investigating officer's opinion, best
describes the primary or main cause
of a collision. In Richmond, the most
common PCFs are Vehicle Right of Way
Violation (23%), Unsafe Speed (18%),
and Traffic Signals and Signs (16%).

For KSI collisions, the most common
PCFs are Unsafe Speed (20%), Traffic
Signals and Signs (15%), and Pedestrian
Violation (13%). Figure 5 compares the
cited primary collision factors for all
injury collisions versus KSI collisions.

The Traffic Signals and Signs PCF indicates
that a vehicle violated a traffic signal
or sign, such as running a stop sign.

The Pedestrian Violation PCF indicates
that the pedestrian violated a rule of
the road, such as crossing outside of a
crosswalk, as opposed to the Pedestrian
Right of Way Violation PCF, where the
vehicle violates the pedestrian’s right of
way. The Pedestrian Violation category
overrepresentation in the data may be
reflective of lack of clear information
related to collision circumstances.

Driving Under the Influence
Drugs or alcohol increase the likelihood
that a collision will be more severe in
Richmond. While 10 percent of all injury
collisions involve drugs or alcohol, 25
percent of KSI collisions and 35 percent of
KSI pedestrian-involved collisions involve
drugs or alcohol, as shown in Figure 6.

These percentages reflect the portion of
Vehicle
Right of Way
Violation
Unsafe
Speed
Traffic
Signals and
Signs
Improper
Turning
Driving or
Bicycling
Under...

Pedestrian
Right
of Way
Violation
Wrong
Side of
Road
Following
Too Closely
Pedestrian
Violation
Unknown Other
Violation
All Injury Collisions
KSI Collisions
Figure 5. Injury Collisions by Primary Collision Factor (City of Richmond, 2015-2019) Source: Transportation Injury Mapping System (TIMS), 2015-2019; Fehr & Peers, 2021.

Figure 6. Collisions Involving Drug or Alcohol Impairment (City of Richmond, 2015-2019) Source: Transportation Injury Mapping System (TIMS), 2015-2019; Fehr & Peers, 2021.

All Injury Collisions Pedestrian-
Involved Injury
Collisions
KSI - All Collisions KSI - Pedestrian
Collisions
No Drug or Alcohol Impairment Involved or Unknown
Drug or Alcohol Impairment Involved (Non-Driver)
Drug or Alcohol Impairment Involved (Driver)

Richmond Local Roadway Safety Plan
23 Source: Transportation Injury Mapping System (TIMS), 2015-2019; Fehr & Peers, 2021. collisions involving one or more parties
determined to be under the influence
of drugs or alcohol. Driving under the
influence may not always be listed as the
primary collision factor even if a driver
is found to be under the influence.

Pedestrian Location
As shown in Figure 7, collisions with
people walking frequently involved
pedestrians crossing not in a crosswalk
(31%), or walking in the road, including
the shoulder (19%). For KSI collisions,
pedestrians crossing not in a crosswalk
are an even higher percentage (37%),
again followed by pedestrians in the
road, including the shoulder (29%).

People crossing the street outside of
crosswalks and walking in the road
may indicate that there are unmet
pedestrian desire lines, and could be
evaluated to identify potential locations
for new crosswalks and sidewalks.

Lighting Conditions
A larger share of KSI collisions occur at
night. Collisions between 6PM and 6AM
are 37 percent of all injury collisions, but
54 percent of KSI collisions. Nighttime
crashes also disproportionately affect
people walking, with 47 percent of
pedestrian injury collisions occurring
Nighttime collisions are
more likely than daytime
collisions to result in a
fatality or severe injury.

Figure 7. Pedestrian Actions Preceding Injury Collisions (City of Richmond, 2015-2019)
Source: Transportation Injury Mapping System (TIMS), 2015-2019; Fehr & Peers, 2021. 50%
40%
30%
20%
10%
0%
All Injury Collisions
KSI Collisions
Crossing in
crosswalk at
intersection
Crossing not in
crosswalk
In Road,
Including
Shoulder
Not in Road Crossing in
Crosswalk Not
at Intersection
Figure 8. Injury Collisions by Time of Day and Mode (City of Richmond, 2015-2019) Source: Transportation Injury Mapping System (TIMS), 2015-2019; Fehr & Peers, 2021. 35%
30%
25%
20%
15%
10%
5%
0%
12AM -
3AM
3AM -
6AM
6AM -
9AM
9AM -
12PM
12PM -
3PM
3PM -
6PM
6PM -
9PM
9PM -
12PM
All Injury Collisions
Pedestrian Collisions
Bike Collisions

Chapter 5: Safety Analysis
24 between 6PM and 6AM. Figure
8 shows the distribution of injury
collisions by mode and time of day.

Victim Profile
Fatal and severe collisions are
disproportionately affecting young adults
(ages 15-34). People between the ages
of 15 and 34 are 30 percent of the City’s
population but represent 44 percent
of all injury crashes and 46 percent of
KSI crashes. The age distribution of
collision victims is shown on Figure 9.

Vulnerable age groups (under 15
years old and 65 or older) have not
experienced a disproportionate share
of crashes in Richmond. People under
the age of 15 are 18 percent of the City’s
population but represent less than
10 percent of all injury and KSI injury
crashes. People 65 years and older
are 13 percent of the City’s population
but represent 7 percent of all injury
crashes and 9 percent of KSI crashes.

Compared to other age groups, young
adults (15-34) are more likely to be
involved in collisions with driving under
the influence cited as the primary collision
factor. The 25-34 age group has the
highest percentage of collisions involving
Figure 9. Collision Victim Age Distribution (City of Richmond, 2015-2019) Source: Transportation Injury Mapping System (TIMS), 2015-2019; Fehr & Peers, 2021. 30%
25%
20%
15%
10%
5%
0%
Under 15 15 - 24 25 - 34 35 - 44 45 - 54 55 - 64 65+
All Victims
KSI Victims
Total Population
(Richmond)
Figure 10. Primary Collision Factors by Age Group (City of Richmond, 2015-2019) Source: Transportation Injury Mapping System (TIMS), 2015-2019; Fehr & Peers, 2021. 35%
30%
25%
20%
15%
10%
5%
0%
Under 15 15 - 24 25 - 34 35 - 44 45 - 54 55 - 64 65+
Unsafe Speed
Driving or Bicycling Under the
Influence of Alcohol or Drug
Traffic Signals and Signs
Vehicle Right of Way Violations
Pedestrian Violation

Richmond Local Roadway Safety Plan
25 unsafe speed as a primary collision
factor. Figure 10 shows the distribution
of five common primary collision factor
violations across all age groups.

As shown in Figure 11, people identified
as Black or “Other” race are over-
represented in crashes. It is important
to note that race is determined at the
discretion of the reporting officer and is
only reported at the party level. If people
of multiple races are present in a vehicle,
only the driver’s race will be reported.

People identified as Black represent 32
percent of victims, but only 20 percent of
the population of Richmond. As noted at
the beginning of this chapter, race, income,
immigration status, and English proficiency
may impact collision reporting, but there
is limited research on these factors.

Figure 11. Collision Victim Race Distribution (City of Richmond, 2015-2019) Source: American Community Survey 5-Y ear Estimates (2015-2019), Transportation Injury Mapping System (TIMS), 2015-2019; Fehr & Peers, 2021. 45%
40%
35%
30%
25%
20%
15%
10%
5%
0%
All Victims
KSI Victims
Total Population (Richmond)
Asian Black Hispanic White Other

Chapter 5: Safety Analysis
26 Systemic Analysis
Systemic analysis is a proactive
safety approach that focuses on
evaluating an entire roadway network
using a defined set of criteria. It
looks at collision history on an
aggregate basis to identify high-risk
roadway characteristics in addition
to looking at high collision locations.

By merging adjacent road and
intersection features with collision
data, relationships can be uncovered
between contextual factors and
the risk of frequent and severe
collisions. This systemic process
relied on mapping all Richmond
collisions, identifying the City’s
High-Injury Network, and identifying
key safety issues and locations.

High-Injury Network
The City developed a High Injury Network
(HIN) which identifies the corridors with the
highest levels of fatal and serious crashes
for pedestrians, bicyclists, and motorists.

There are 257 total roadway miles in
the City of Richmond, but KSI crashes
do not occur on the majority of those
roads. By developing the HIN, the City
is able to focus safety improvements on
priority corridors where the most serious
crashes happen with the most frequency.

Richmond’s HIN accounts for 63% of
all crashes and 74% of KSI crashes,
which occur on just eight percent (22
miles) of Richmond’s roadway network.

When looking at mode-specific HINs,
the motor vehicle specific HIN is shown
to cover eight percent of Richmond’s
roadway network, while the pedestrian-
and bicycle-specific HINs have an even
smaller footprint and cover a mere five
percent of the City’s roadway network.

The HIN map at right shows the the City's
HIN for all modes combined and indicates
where mode-specific pedestrian, bicycle,
and vehicle HIN deviate from the all-
modes network. Separate mode-specific
HIN maps are included in Appendix A.

Richmond Local Roadway Safety Plan
27 High Injury Network
Klose Way
Richmo
nd Pkwy
Carlson Blvd
San Pablo Dam Rd
San Pablo Ave
Robert Miller Dr
Pennsylvania Ave
Barrett Ave
Cutting Blvd
Garvin Ave7th St
23rd St
Harbour Way S
26th
St
Marina Way S
24th St
22nd St
MacDonald Ave
Lincoln Ave13th St
Rheem Ave
Roosevelt Ave
Richmond Pkwy
Nevin Ave
San Pablo Ave
Hilltop Dr
Hilltop Mall Rd
·123
%&580
!"80
0 0.5 1 1.5 20.3
Miles
High Injury Network
Multimodal
Corridor opportunities on
non-city-maintained
facilities
Multimodal
Multimodal High
Injury Network
Corridor opportunities
including non-city maintained
facilities
Klose Way
Richmo
nd Pkwy
Carlson Blvd
San Pablo Dam Rd
San Pablo Ave
Robert Miller Dr
Pennsylvania Ave
Barrett Ave
Cutting Blvd
Garvin Ave7th St
23rd St
Harbour Way S
26th
St
Marina Way S
24th St
22nd St
MacDonald Ave
Lincoln Ave13th St
Rheem Ave
Roosevelt Ave
Richmond Pkwy
Nevin Ave
San Pablo Ave
Blume Dr
Hilltop Dr
Ohio Ave
Atlas Rd
21st St
·123
%&580
!"80
High Injury Network
Figure 5
High Injury Network
Multimodal
Pedestrian
Corridor opportunities on
non-city-maintained facilities
0 0.7 1.3 20.3
Miles
Multimodal High
Injury Network
63% of all crashes occur
on the City’s multimodal
High Injury Network, which
accounts for just 8% of
Richmond’s roadways

Chapter 5: Safety Analysis
28 Collision Typing
In developing systemic analysis, it is
important to understand the relationship
between collision characteristics and the
contextual characteristics of the collision
location. A systemic matrix was developed
to identify the number of collisions for
a given collision characteristic (e.g.
location of pedestrian) and a contextual
characteristic (e.g. posted speed limit
of the roadway). Each combination of a
collision characteristic and a contextual
characteristic represents a collision type.

The highest occurring collision types and
collision types with the largest share of
severe collisions were considered for
further study. This process evaluates
risk across the entire roadway system,
rather than only managing risk at certain
locations where collisions have occurred.

From these matrices, the most frequent
and most severe collision types across
a broad range of roadway and land use
contexts within Richmond were identified.

Collision Profiles
The collision typing and stakeholder
and community feedback informed the
development of eight main collision
profiles. These collision profiles are
listed below, with an explanation of
what makes each a key safety issue.

Unsafe speeds
These collisions occur when vehicles are
traveling at speeds above the posted
speed limit or above an appropriate
speed given environmental conditions.

Traveling at an unsafe speed reduces the
time available for drivers or other roadway
users to maneuver and avoid a collision
and increases the physical consequences
of a collision. This is the top violation for
citywide vehicle-only KSI collisions and
is involved in mid-block collisions with a
fixed object and non-severe rear ends
at or near intersections. Unsafe speeds
are implicated in 25% of pedestrian
and 26% of vehicle KSI collisions.

Driving under the influence
When the driver of a vehicle is under the
influence of alcohol or drugs they may
have impaired judgment, elicit erratic
driving behavior, and exhibit increased
response times to the unexpected
presence of other roadway users or
hazards. Many collisions where someone is
driving under the influence include hitting
fixed objects or parked cars and driving the
wrong way and often result in a fatality or
severe injury. Driving under the influence
is implicated in 16% of pedestrian and 14%
of vehicle KSI collisions in Richmond.

Collisions Involving the
15-24 Age Group
Y oung adult victims, aged 15 to 24 years
old, are the most overrepresented age
group in Richmond KSI collisions. This
age group is more likely to be involved
in collisions involving vehicle right-of-
way violations and driving under the
influence. Highlighted in stakeholder
outreach as a key demographic to
consider in LRSP development, this age
group is involved in 19% of pedestrian
and 23% of vehicle collisions (as drivers
and passengers), respectively, but
represent only 13% of the population.

Stop Sign Violations at Stop-
Controlled Intersections
These violations occur when one party
fails to stop at an all-way or two-way stop-
controlled intersection. This violation is
implicated in 37% of all injury collisions but
42% of KSI collisions indicating collisions
resulting from this violation tend to be
more severe than those occurring at
other intersection types in Richmond. By
mode, this violation is implicated in 13%
of all bicycle collisions and 14% of vehicle
collisions. Furthermore, all violations in
which a driver failed to yield at a stop
sign resulting in a KSI collision occurred
near a school. Six out of seven of the
KSI collisions with this violation occurred
at side street stop intersections.

Left Turns at Signalized
Intersection
This collision occurs when left-turning
vehicles strike pedestrians or other
vehicles at signalized intersections. The
collision often occurs where a driver fails
to observe a pedestrian crossing parallel
to the vehicle’s initial position when the
driver initiates a left turn during the green
signal phase. This action is implicated
in 11% of all pedestrian collisions and 7%
of vehicle KSI collisions in Richmond.