MEETING(S) ARE VIRTUAL
SPECIAL MEETING OF THE RICHMOND HOUSING AUTHORITY
REGULAR RICHMOND CITY COUNCIL/SUCCESSOR AGENCY TO THE RICHMOND COMMUNITY
REDEVELOPMENT AGENCY
Tuesday, December 20, 2022, 2:00 p.m.
Community Services Building
440 Civic Center Plaza
Richmond, CA 94804
Members:
Thomas K. Butt, Mayor
Demnlus Johnson III, Councilmember at Large
Nathaniel Bates, Councilmember at Large
Claudia Jimenez, Councilmember District 6
Eduardo Martinez, Vice Mayor at Large
Melvin Willis, Councilmember District 1
Gayle McLaughlin, Councilmember District 5
Jaycine Scott, Housing Authority Tenant Commissioner
SWEARING-IN CEREMONY OF NEW COUNCIL SCHEDULE FOR TUESDAY, JANUARY 10, 2022 -
DETAILS TO FOLLOW
Link to City Council Agendas/Packets
http://www.ci.richmond.ca.us/4157/City-ofRichmond-Council-Meetings Register to receive notification of new agendas, etc.
http://www.ci.richmond.ca.us/list.aspx
CORONAVIRUS DISEASE (COVID-19) ADVISORY
PURSUANT to the Governor of the State of California’s Assembly Bill 361 and in the interest of the public health and safety, attendance at the City of Richmond City Council meeting will be limited to Council members, essential City of Richmond staff, and members of the news media. Public comment will be confined to items appearing on the agenda and will be limited to the methods provided below.
How to watch the meeting from home:
1. KCRT – Comcast Channel 28 or AT&T Uverse Channel 99
2. Livestream online at http://www.ci.richmond.ca.us/3178/KCRT-Live Public comment may be submitted by mail, eComment, email and/or Zoom video conference in the manner that follows, provided that no member of the public may submit more than one verbal comment per agenda item.
Via mail: received by 1:00 p.m. the day of the meeting, sent to 450 Civic Center Plaza, 3rd Floor, Office of the Clerk, Richmond, CA 94804.
Via eComments: eComments are available once an agenda is published. Locate the meeting in "upcoming meetings" and click the comment bubble icon. Click on the item you wish to comment on. eComments can be submitted when the agenda is published and until the conclusion of public comments for the agenda item. eComments can be viewed by the City Council and members of the public as they are submitted.
Email your comment to [email protected] should you have difficulty submitting an eComment during a meeting.
Via email: to [email protected] by 1:00 p.m. the day of the meeting.
Emails MUST contain in the subject line 1) public comments – Open Session prior to Closed Session; 2) public comments – Open Forum; or 3) public comments agenda item #__ [include the agenda item number]. All such email with correctly labeled subject lines will be posted on-line and emailed to the City Council before the meeting is called to order. Email received after 1:00 p.m. will be posted on-line following the meeting as part of the supplemental materials attached to the meeting minutes.
Via Zoom by video conference: for Open Session and City Council: Please click the link below to join the webinar:
https://zoom.us/j/99312205643?pwd=MDdqNnRmS2k4ZkRTOWhlUldQOUF1Zz09 Passcode: ccmeeting
By iPhone one-tap: US: +16699006833,,99312205643# or +13462487799,,99312205643# By Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 12-20-22 CC MTG.
Webinar ID: 993 1220 5643
International numbers available: https://zoom.us/u/aehrwCgISx To comment by video conference: click on the Participants button at the bottom of your screen and select the “Raise Your Hand” button to request to speak when Public Comment is being asked for. When called upon, press the unmute button. After the allotted time, you will then be re-muted. ** To comment by phone: you will be prompted to “Raise Your Hand” by pressing “*9” to request to speak when Public Comment is asked for. When called upon, you will be asked to unmuted by pressing *6. After the allotted time, you will then be re-muted. Instructions of how to raise your hand by phone are available at:
https://support.zoom.us/hc/en-us/articles/201362663 -Joining-a-meeting-by-phone. ** **The mayor will announce the agenda item number and open public comment when appropriate.
The City cannot guarantee that its network and/or the site will be uninterrupted. To ensure that the City Council receives your comments, you are strongly encouraged to submit your comments in writing in advance of the meeting.
AB 361 Procedures in the Event of Technical Difficulties: In the event the meeting broadcast is disrupted, or if a technical issue on the agency's end disrupts public participation, the legislative body board cannot take any further action on the agenda until the technical issue is resolved.
Properly labeled public comments will be considered a public record, put into the official meeting record, available after the meeting as supplemental materials, and will be posted as an attachment to the meeting minutes when the minutes are posted: http://www.ci.richmond.ca.us/Archive.aspx?AMID=31.
Procedures for Removing Items from the Consent Calendar: Members of the public who request to remove an item from the consent calendar must first discuss the item with a staff member by phone or a back-andforth email discussion, and state the name of the staff member when requesting removal of the item from the consent calendar (by 2 p.m. the day of the meeting).
Any member of the City Council who would like to remove an item from the consent calendar must notify the appropriate staff person and the City Clerk’s Office prior to the meeting. Although members of the City Council are encouraged to ask questions and share concerns with staff ahead of the meeting, they are not required to do so.
The Clerk’s Office must be informed of any requests to remove items from the Consent Calendar. Items removed from the Consent Calendar shall be placed at the end of the agenda for consideration.
Accessibility for Individuals with Disabilities: Upon request, the City will provide for written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services and sign language interpreters, to enable individuals with disabilities to participate in and provide comments at/related to public meetings. Please submit a request, including your name, phone number and/or email address, and a description of the modification, accommodation, auxiliary aid, service or alternative format requested at least two days before the meeting. Requests should be emailed to [email protected] or submitted by phone at 510-620-6513, ext. 9, or 510-620-6509. 12-20-22 CC MTG.
Requests made by mail to City Clerk’s Office, City Council meeting, 450 Civic Center Plaza, Richmond, CA 94804 must be received at least two days before the meeting. Requests will be granted whenever possible and resolved in favor of accessibility.
Effect of Advisory on In-person public participation: During the pendency of Assembly Bill 361, the language in this Advisory portion of the agenda supersedes any language contemplating in-person public comment.
Unless otherwise noted in an agenda description, all actions taken by the Council include a determination that CEQA does not apply (i.e., the action is not a project and therefore exempt from CEQA).
Disclaimer: The City Clerk's Office translates agendas to enhance public access. Translated agendas are provided as a courtesy and do not constitute legal notice of the meeting or items to be discussed. In case of discrepancy, the English agenda will prevail.
Pages
12-20-22 CC MTG.
A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION 2:00 p.m.
B. ROLL CALL
C. CLOSED SESSION
.
C.1 CONFERENCE WITH LEGAL COUNSEL- WORKERS’ COMPENSATION CLAIM (Pursuant to Government Code Section 54956.95)
Claimant: Employee - Police Department
Claims: 17000153COR, 16000166COR
Agency Claimed Against: City of Richmond
•
C.2 PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957)
• Title: City Manager
C.3 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9) • City of Richmond v. Pacific Gas & Electric
• Winehaven v. City of Richmond
Guidiville Rancheria of California, et al. v. United States of America, et al.
•
North Coast Rivers Alliance et al./Point Molate Alliance et al. v. City of Richmond
•
C.4 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (initiation of litigation pursuant to paragraph (4) of Subdivision (d) of Government Code Section 54956.9)
• One Case
C.5 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
Property: South 45th Street to the west, Wall Avenue to the south, Interstate 80 to the east, and the BART tracks to the north Agency negotiators: Anita Luck, Lina Velasco, and Jesus Morales Negotiating parties: Miraflores Community Devco, LLC
Under negotiations: Price and Terms of Payment
•
Property: Terminal One
Agency negotiators: Lina Velasco and Dave Aleshire
Negotiating parties: Terminal One Development LLC
Under negotiation: Price and terms of payment
•
12-20-22 CC MTG.
C.6 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6)
• Agency Representatives: Sharrone Taylor and Jack Hughes Employee organizations:
1. SEIU Local 1021 Full Time Unit and Part Time Unit
IFPTE Local 21 Mid-Level Management Unit and Executive
Management Units
2. 3. Richmond Police Officers Association RPOA
4. Richmond Police Management Association RPMA
5. IAFF Local 188
6. Richmond Fire Management Association RFMA
D. PUBLIC COMMENT BEFORE CLOSED SESSION (public comment is limited to items on the Closed Session agenda only)
E. ADJOURN TO CLOSED SESSION
________________________________________________________ 12-20-22 CC MTG.
F. SPECIAL MEETING OF THE RICHMOND HOUSING AUTHORITY
5:25 p.m.
G. ROLL CALL
H. PUBLIC COMMENT INSTRUCTIONAL VIDEO
I. STATEMENT OF CONFLICT OF INTEREST
J. AGENDA REVIEW
K. HOUSING AUTHORITY OPEN FORUM
L. HOUSING AUTHORITY CONSENT CALENDAR
L.1 Continued use of teleconference technology 19
ADOPT a resolution requiring the continued use of teleconferencing for the meetings of the Board of Commissioners of the Richmond Housing Authority pursuant to the provisions of AB 361 – City Clerk’s Office (Pamela Christian 510-620-6513).
M. ADJOURNMENT
_______________________________________________________ 12-20-22 CC MTG.
N. REGULAR MEETING OF THE RICHMOND CITY COUNCIL/SUCCESSOR AGENCY
TO THE RICHMOND COMMUNITY REDEVELOPMENT AGENCY
5:30 p.m.
O. ROLL CALL
P. STATEMENT OF CONFLICT OF INTEREST
Q. AGENDA REVIEW
R. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE DURING
CLOSED SESSION
S. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum) T. REPORT FROM THE REIMAGINING TASK FORCE - 3rd Tuesday (public comment allowed under Open Forum)
U. OPEN FORUM FOR PUBLIC COMMENT
V. SUCCESSOR AGENCY TO THE RICHMOND COMMUNITY REDEVELOPMENT
AGENCY CONSENT CALENDAR
V.1 Approval of Recognized Obligation Payment Schedule (ROPS 23-24) and Administrative Budget
23 ADOPT a resolution approving the Successor Agency to the Richmond Community Redevelopment Agency’s Recognized Obligation Payment Schedule and an administrative budget, for the period of July 1, 2023, through June 30, 2024 (“ROPS 23-24”), pursuant to California Health and Safety Code Sections 34177(o) and 34171(a), (b), and 34177(j), respectively – Community Development Department (Lina Velasco 510-620-6841/Rita Martinez 510-621- 1546).
W. CITY COUNCIL CONSENT CALENDAR
W.1 City Attorney's Office
W.1.a Amendment to Legal Services Agreement with Allen Glaessner Hazelwood & Werth for Litigation Defense Services
38 APPROVE a fourth amendment to the legal services agreement with the law firm of Allen Glaessner Hazelwood & Werth to increase the compensation by an amount not to exceed $250,000, for a total compensation amount not to exceed $960,000, for the term period beginning September 1, 2020 and ending December 31, 2023 – City Attorney’s Office (Dave Aleshire/Shannon Moore/Alan Cohen 510- 620-6709).
12-20-22 CC MTG.
W.1.b City Manager Contract Amendment 74
APPROVE a first amendment to the City Manager Employment Agreement that i) specifies timing for the City’s contribution to Employee’s deferred compensation plan and provides that the contribution will be the then-current deferred comp contribution limit (excluding catchup contributions); and ii) provides that instead of the City providing $7,850 annually in FSA contributions, the City Manager will receive an annual nonpersable lump sum payment in the same amount – City Attorney’s Office (Dave Aleshire 510-620-6509).
W.2 City Clerk's Office
W.2.a Canvas of Returns – November 2022 General Election 99 ADOPT a resolution Declaring the Canvass of Returns and Results of the General Municipal Election held on November 8, 2022 – City Clerk’s Office (Pamela Christian 510-620-6513).
W.2.b Continued Use of Teleconferencing 142
ADOPT a resolution requiring the continued use of teleconferencing for the meetings of all City legislative bodies pursuant to the provisions of Assembly Bill 361 – City Clerk’s Office (Pamela Christian 510-620-6513).
W.2.c City Council Meeting Minutes 146
APPROVE the minutes of the Richmond City Council November 22, 2022, regular meeting - City Clerk's Office (Pamela Christian 510- 620-6513).
W.2.d City Council Holiday Schedule 153
APPROVE the City Council holiday schedule as follows: December 20, 2022, last meeting of 2022; December 27, 2022, and January 3, 2023, no meeting; and January 10, 2023, Swearing-in Ceremony of the new City Councilmembers - City Clerk’s Office (Pamela Christian 510-620-6513).
W.3 City Council
W.3.a Acknowledge the Passage of AB 252, State Legislation Preventing Excessive Rent Increases For Bay Area Floating Homes.
155
ADOPT a resolution acknowledging the passage of AB 252, which is state legislation preventing excessive rent increases for Bay Area floating homes - Councilmember Gayle McLaughlin (510-620-6636) 12-20-22 CC MTG.
W.4 City Manager's Office
W.4.a Proposed Fiscal Year 2023-2024 Environmental Community and Investment Agreement (ECIA) Competitive Grant Program
165
APPROVE the Fiscal Year 2023-2024 Environmental and Community Investment Agreement (ECIA) competitive grant program annual allocation of $325,000; and AUTHORIZE the release of the Request for Application and Guidelines – City Manager’s Office (LaShonda White/Shané Johnson/Patrick Seals 510-620-6512).
W.4.b Richmond Fund for Children and Youth Request for Proposal (RFP) Fiscal Year 2023-2024
205
ACKNOWLEDGE the proposed January 3, 2023, release of the Richmond Fund for Children and Youth Fiscal Year 2023-2024 Request for Proposals to support a competitive grant process to fund youth-serving organizations – Department of Children and Youth (LaShonda White/Patrick Seals 510-620-6512).
W.4.c City-Wide 2022 Accomplishments 274
RECEIVE a presentation regarding the 2022 City-wide
accomplishments – City Manager’s Office (Shasa Curl 510-620- 6512).
W.5 Community Development
W.5.a Contract Amendment No. 1 with The Center for Common Concerns, Inc. dba Homebase
331
APPROVE contract amendment no. 1 with The Center for Common Concerns, Inc. dba Homebase, to increase the contract limit by $40,000, for a total amount not to exceed $140,000, and extend the term through June 30, 2023, to provide additional services related to preparation of the City’s Homelessness Strategic Plan – Community Development Department (Lina Velasco/Jesus Morales 510-620- 6706).
W.5.b Contract with Housing Consortium of the East Bay (HCEB) 418 APPROVE a contract with Housing Consortium of the East Bay (HCEB) in the amount of $1,264,423, to provide Rapid Rehousing and Housing Navigation services for the Castro Encampment including the administration of $1,000,000 of Housing Trust Funds, for a term through December 31, 2023, to be funded using the City’s Encampment Resolution Funds – Community Development
Department (Lina Velasco/Jesus Morales 510-620-6649).
12-20-22 CC MTG.
W.5.c Contract with TCC Co-Applicants for Post-Award Consultation Funding
522
APPROVE five contracts in the amount of $10,000 per Co-Applicant (Groundwork Richmond, GRID Alternatives, Rich City Rides, Trust For Public Land, and Urban Tilth), to cover costs associated with the $35,000,000 Transformative Climate Communities (TCC) Round 4 Post-Award Consultation (PAC) process and to complete all the necessary documents to execute the TCC implementation grant agreement, with a term ending June 30, 2023 – Community Development Department (Lina Velasco/Samantha Carr 510-620- 6706).
W.5.d Contract Amendment No. 1 with Macias Gini & O'Connell, LLP 561 APPROVE contract amendment no. 1 with Macias Gini & O’Connell, LLP (MGO) to increase the contract limit by $15,250, for a total amount not to exceed $25,250, and to extend the term to December 31, 2024, to continue to assist in preparing federal and state income tax returns for the Richmond Neighborhood Stabilization Corporation – Community Development Department (Lina Velasco 510-620- 6706).
W.5.e Contract with RCF Connects to Develop and Implement a Housing First and Short-Term Emergency Housing Assistance Program. 600
APPROVE a contract with RCF Connects to develop and implement a Housing First Program and a Short-Term Emergency Housing Assistance Program for unhoused individuals and/or families in need of housing-related assistance, for a total amount not to exceed $525,000, with a term expiration of June 30, 2024 – Community Development Department/Library and Community Services
Department (Lina Velasco/LaShonda White 510-620-6512).
W.6 Economic Development
W.6.a Budget Appropriation for Osprey Bird Sculpture Project 655 APPROPRIATE into the Fiscal Year 2022-2023 Public Art Percent for Art Fund budget the $25,500 received in Fiscal Year 2021-2022 from Ridgeline Property Group for the design, fabrication, and installation of the Osprey Bird Sculpture – City Manager's Office (Shasa Curl/Winifred Day 510-672-2209).
12-20-22 CC MTG.
W.6.b Contract Amendment for Security Services at Terminal One 657 APPROVE a first contract amendment with Universal Protection Service, LP DBA Allied Universal Security Services, to increase the contract amount by $209,963, for a new total contract not to exceed $1,008,560, for a term extending through December 31, 2024, to continue providing security services at the Port of Richmond Terminal One location – City Manager's Office (Shane Johnson/Lilia Corral 510-620-6512).
W.6.c Proposed Men and Women of Valor Lease 687
APPROVE a lease with Men and Women of Valor (MWV) for the continued use of 1350 Kelsey Street, at a rate of $1 per month, for a three-year term from December 1, 2022, through November 30, 2025, with two additional one-year term options to extend the lease – City Manager’s Office (Craig Murray 510-621-1612).
W.6.d Meritage Home Corporation Developer Funds and Contract with Richard Salazar to Paint a Mural
712
ADOPT a resolution to ACCEPT and APPROPRIATE funds in the amount of $451,000 from Meritage Housing Corporation into the Arts and Culture Division one percent Private Developer fund; and APPROVE a sole-source contract with Bay Area EV, LLC, in the amount of $350,000, to paint a mural on the 88 sound barrier wall panels located on Giant Road, with a term beginning December 20, 2022, and ending December 31, 2024 – City Manager's Office (Winifred Day 510-620-6512).
W.7 Finance Department
W.7.a Investment and Cash Balance Report, and Monthly Overtime Reports for the Month of October 2022
775
RECEIVE the City’s Investment and Cash Balance Report and monthly Overtime Reports for the month of October 2022 – Finance Department (Delmy Cuellar 510-620-6740/Mubeen Qader 510-412- 2077).
W.7.b Contract with ClearGov, Inc. to provide Annual Operating Budget and Five-Year Capital Plan Book Publishing Service
790
APPROVE a contract with ClearGov, Inc. to provide Budget Book compilation services, in an amount not to exceed $42,100, over a two-year term from December 20, 2022, through December 31, 2024, with an option to extend the contract an additional two years with a three percent annual cost increase – Finance Department (Delmy Cuellar/Mubeen Qader 510-412-2077).
12-20-22 CC MTG.
W.7.c First Contract Amendment with NHA Advisors, LLC 822 APPROVE a first amendment to the contract with NHA Advisors, LLC, in the amount of $100,000, to continue to provide Municipal Advisor services on an as-needed basis, for a new total contract amount not to exceed $200,000, and a term ending October 6, 2024 – Finance Department (Nickie Mastay/Delmy Cuellar 510-620-6790).
W.8 Fire Department
W.8.a Revised Contract with Stryker Sales Corporation Dba Stryker Medical 908 APPROVE a sole-source contract with Stryker Medical to provide maintenance, software updates, diagnostics, and certain repairs for emergency medical equipment used by the Fire Department, for a total contract amount not to exceed $46,267.20, and a contract term through November 30, 2025 - Fire Department (Chief Angel Montoya 510-307-8041).
W.9 Human Resources
W.9.a Contract for Alternative Dispute Resolution Administration and Consultation Services
978
APPROVE a contract with Excel ADR, in an amount not to exceed $477,000, to provide Alternative Dispute Resolution (ADR) consultative services for the City of Richmond and International Association of Firefighters (Local 188 IAFF) to administer the program, with a term from December 20, 2022, through December 19, 2025 – Human Resources Department (Laura Marquez 510-620- 6974).
W.9.b Amend Position Control and Salary Schedule to Add Director of Economic Development, Amend Position Control to Add Deputy City Manager, Finance Manager and Management Analyst I/II or Senior Management Analyst
1021
ADOPT a resolution amending position control and the salary schedule to add Director of Economic Development and
APPROPRIATE the required wages, salaries, and benefits; and AMEND position control reallocating Deputy City Manager to oversee the Department of Children and Youth and Community Services, reallocating the Community Services Department Senior Accountant to Finance Manager, and reallocating the Office of Neighborhood Safety Division Project Coordinator and Accounting Assistant I/II to Management Analyst I/II or Senior Management Analyst – Human Resources Department (Sharrone Taylor/Nickie Mastay 510-620- 6803). This item was continued from the December 6, 2022, meeting. 12-20-22 CC MTG.
W.9.c 2022 City of Richmond Fire Fighters Local 188 ADR Agreement. 1029 APPROVE the Labor Management Workers’ Compensation
Alternative Dispute Resolution (ADR) Agreement between the City of Richmond (City) and the International Association of Fire Fighters Local 188 (Local 188) – Human Resources Department (Nickie Mastay/Sharrone Taylor/Laura Marquez 510-620-6974).
W.10 Information Technology
W.10.a Proposed Amendment to the Contract with Tyler Technologies MUNIS Enterprise Resources Planning (ERP) System
1045
APPROVE a twelfth amendment to the contract with Tyler
Technologies MUNIS Enterprise Resources Planning (ERP) System for the purchase of services including application support, Planned Annual Continuing Education (PACE), training, and a revenue investment assessment, increasing the contract amount by $107,425, for a total amount not to exceed $9,131,199.75, with a term extending through June 30, 2024 – Information Technology Department (Sue Hartman 510-620-6874).
W.11 Library and Community Services
W.11.a 2023 and 2025 Richmond Community Surveys 1213
AUTHORIZE the city manager or their designee to enter into a 36- month agreement with Polco/National Research Center’s National Citizen Survey Program to facilitate and conduct the 2023 ($31,525) and 2025 ($32,500) Richmond Community Surveys, and provide ongoing subscriber outreach and profile management in 2024 ($7,500), for a total contract payment limit of $78,000, including a $6,475 contingency to support additional survey-related services – Library and Community Services Department (LaShonda
White/Patrick Seals 510-620-6512).
W.11.b Acceptance of Plug In America – Grant Funds 1236 ACCEPT and APPROPRIATE a $3,000 grant award from Plug In America to support the expenses related to the 2022 National Drive Electric Week Event – Library and Community Services Department (LaShonda White/Denee Evans 510-621-1718).
W.12 Mayor's Office
W.12.a Commission on Aging Appointment 1241
APPOINT Lucy Williams, Commission on Aging, Seat #7, Term Expires May 19, 2026 - Mayor’s Office (Mayor Tom Butt 510-620- 6503).
12-20-22 CC MTG.
W.12.b Design Review Board Appointments 1244
APPOINT King Tang, Design Review Board, Seat #4, Term Expires March 17, 2024; Vita Rey, Design Review Board, Seat #5, Term Expires March 17, 2023 - Mayor’s Office (Mayor Tom Butt 510-620- 6503).
W.12.c Housing Advisory Commission Appointment 1248
APPOINT Philena Cosby, Housing Advisory Commission, Seat #3, Term Expires November 1, 2024 - Mayor’s Office (Mayor Tom Butt 510-620-6503).
W.12.d Recreation and Parks Commission Appointment 1251 APPOINT Samantha Torres, Recreation and Parks Commission, Seat #1, Term Expires October 26, 2025 - Mayor’s Office (Mayor Tom Butt 510-620-6503).
W.13 Police Department
W.13.a Contract Amendment with STAND! For Families Free of Violence. 1254 APPROVE a first amendment to the City's sole-source contract with STAND! For Families Free of Violence to increase the payment limit by $150,000, for a new total contract payment limit not to exceed $197,567, with a term extending three years through December 31, 2025, and an amended service plan to include additional counseling, support and advocacy services on behalf of domestic violence victims and their families – Police Department (Chief Bisa French 510-621- 1802).
W.13.b Police Department Canine Purchase 1288
APPROVE the purchase of one police canine from Vohne Liche Kennels, Inc., in an amount not to exceed $18,017.50 - Police Department (Chief Bisa French 510-621-1802).
W.13.c Three-Year Contract with Rippleworx, Inc. for an Officer Wellness Application
1293
APPROVE a sole-source contract with RippleWorx, Inc., in an amount not to exceed $155,000, to utilize their application (MagnusWorx) focused on the well-being of law enforcement personnel and their families, for a three-year term from January 1, 2023, to December 31, 2025 – Police Department (Chief Bisa French 510-621-1802).
12-20-22 CC MTG.
W.13.d Three-Year Sole-Source Contract with Public Safety Family Counseling Group, Inc. (PSG)
1330
APPROVE a three-year sole source contract with Public Safety Family Counseling Group, Inc., to assist the police department in dealing with critical incidents and the mental health challenges involved with the police profession, for the period January 1, 2023, to December 31, 2025, in an amount not to exceed $450,000 – Police Department (Chief Bisa French 510-621-1802).
W.13.e Proposed Purchase of Sleeper Trailer from Midway Trailers, Inc. 1366 APPROVE and APPROPRIATE the use of American Rescue Plan Act Funds, in the amount of $184,000 (including tax), for the purchase of a Bunk House Trailer from Midway Trailers, Inc. – Police Department (Chief Bisa French 510-621-1802).
W.14 Public Works
W.14.a One Bay Area Grant 3 (OBAG 3) Applications for Bayview-to-BART and McBryde Ave Safe Routes to Parks Projects
1434
ADOPT resolutions authorizing the filing of applications for funding assigned to the Metropolitan Transportation Commission (MTC), committing any necessary matching funds, and stating assurance to complete the project – Public Works Department (Daniel
Chavarria/Patrick Phelan 510-307-8111).
W.14.b Resolution Amending the Construction Agreement with W.R. Forde Associates, Inc.
1495
ADOPT a resolution authorizing a first amendment to the construction agreement with W.R. Forde Associates, Inc. to increase the amount by $88,738.99, for a new total contract limit not to exceed $1,872,707.99, to complete the Cutting Boulevard and Harbour Way South Bikeways Project and additional required work – Public Works Department (Daniel Chavarria/Patrick Phelan 510-307-8111).
W.14.c Approve the Purchase of a Replacement Altec Bucket Truck 1541 APPROVE the purchase of an Altec AT41M aerial boom truck from Altec Industries, in an amount not to exceed $279,400, based on Sourcewell Contract 110421-ALT – Public Works Department (Daniel Chavarria 510-620-5478/Dee Karnes 510-231-3044).
12-20-22 CC MTG.
W.14.d Proposed Standing Purchase Order for Streetlight and Traffic Signal Poles and Related Products
1594
APPROVE a standing purchase order with JAM Services to provide streetlight and traffic signal poles and related products on an asneeded basis to replace damaged poles throughout the City, in an amount not-to-exceed $750,000, over a three-year period beginning December 20, 2022, and ending June 30, 2025, with an option to extend an additional two years in a total amount not to exceed $500,000 – Public Works Department (Daniel Chavarria/Jose Urquilla 510-620-6896).
W.14.e Proposed Contract with Julian Tree Care 1635
APPROVE a contract in the amount of $30,000 for the removal of trees at Pt. Molate, with a term from December 20, 2022, through June 30, 2023 – Public Works Department (Daniel Chavarria 510- 620-5478/Greg Hardesty 510-620-6920).
X. BUDGET SESSION
X.1 Proposed Corrective Action Plan to State Auditor’s Recommendations 1729 RECEIVE a report regarding the City’s proposed Corrective Action Plan to State Audit No. 2021-806 – Finance Department (Delmy Cuellar 510-620- 6790/Mubeen Qader 510-412-2077).
Y. PUBLIC HEARINGS
Y.1 Amendments to Richmond Municipal Code Article VIII Chapter 8.16 1737 INTRODUCE an ordinance (first reading) with an effective date of January 1, 2023, amending Richmond Municipal Code (RMC) Article VIII (Fire) Chapter
8.16 (Fire Prevention Code) by adopting the 2022 California Fire Code with noted local amendments – Fire Department (Eric Govan/Eric Munson (510-307- 8046). This item was continued from the December 6, 2022, meeting.
Y.2 Levy of Special Assessments for Fines and Costs Related to Unpaid Administrative Citations, Nuisance Abatements and Foreclosure Ordinance Fines
1969
HOLD a public hearing; and ADOPT a resolution authorizing the City of Richmond to levy special assessments against certain properties with unpaid invoices related to administrative citations, nuisance abatement costs, and foreclosure ordinance fines pursuant to Richmond Municipal Code Chapters
2.62, 2.63, 6.38, 9.22 and 11.76 – Community Development Department (Lina Velasco/Eva Mann 510-621-1283). This item was continued from the December 6, 2022, meeting.
12-20-22 CC MTG.
Z. NEW BUSINESS
Z.1 Council Direction on Requested Changes to Cannabis License Ordinance 1977 PROVIDE direction to City staff on whether amendments to the Cannabis Ordinance should be prepared increasing the number of cannabis retailer licenses – City Attorney’s Office (Dave Aleshire 510-620-6509). This item was continued from the November 22, 2022, and December 6, 2022, meetings.
Z.2 Electric Vehicle Fleet 1982
RECEIVE a presentation from MOTIV PS on the benefits of transitioning to an electric fleet – Vice Mayor Martinez (510-620-6593). This item was continued from the November 22, 2022, and December 6, 2022, meetings.
Z.3 Report by the West Contra Costa Fire Safe Council 2009 RECEIVE a presentation from West Contra Costa Fire Safe Council (WCCFSC) regarding its mission, objectives, and achievements – Fire Department (Chief Angel Montoya 510-307-8041).
Z.4 Contra Costa Transportation Authority Presentation 2032 RECEIVE a presentation from the Contra Costa Transportation Authority’s Executive Director Timothy Haile – Library and Community Services Department (Lori Reese/Denee Evans 510-621-1718).
AA. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)
AB. ADJOURNMENT
________________________
12-20-22 CC MTG.
December 20, 2022
City Clerk's Office
DATE: December 20, 2022
TO: Mayor Butt and Members of the City Council
FROM: Pamela Christian, City Clerk
Subject: Continued Use of Teleconferencing
FINANCIAL IMPACT: There is no additional financial impact.
PREVIOUS COUNCIL
ACTION:
December 21, 2021, January 18, 2022, February 15,
2022, March 15, 2022, April 19, 2022, June 21, 2022, July 19, 2022, August 19, 2022, September 19, 2022, October
18, 2022, November 15, 2022
STATEMENT OF THE
ISSUE:
In order for the Board of Commissioners of the Richmond Housing Authority to continue conducting virtual meetings and comply with the provisions of the Brown Act, it is
necessary for the Board of Commissioners of the
Richmond Housing Authority to make findings verifying
the need for the continuation of virtual meetings.
RECOMMENDED ACTION: ADOPT a resolution requiring the continued use of teleconferencing for the meetings of the Board of
Commissioners of the Richmond Housing Authority
pursuant to the provisions of AB 361 – City Clerk’s Office (Pamela Christian 510-620-6513).
AGENDA
REPORT
December 20, 2022
DISCUSSION:
Background
Beginning in March of 2020, the Governor issued a series of Executive Orders relaxing certain provisions of the Brown Act in response to the COVID-19 pandemic. In short, those orders allowed local governments to conduct its meetings one hundred percent remotely, so long as members of the public still had the ability to view, listen and comment on items on the agenda. The most recent of these orders expired on September 30, 2021.
On September 16, 2021, the Governor signed into law AB 361, an urgency measure (meaning it became effective immediately) which largely continues the executive orders allowing for remote meetings. The Governor subsequently issued an order making the provisions of AB 361 effective beginning October 1, 2021.
Analysis of Assembly Bill (AB) 361
AB 361 contains several requirements in order to continue the use of remote meetings.
These include:
● There must be a state of emergency declared under the California Emergency Services Act. This effectively means the Governor must have declared the emergency.
● During the state of emergency, either state or local officials have imposed or recommended measures to promote social distancing, or that meeting in person would present an imminent risk to the health or safety of attendees. ● In order to continue to utilize remote meetings, the Council must reconsider the factors above every 30 days and adopt specified findings that the fact relied upon still exist.
As the attached resolution spells out, the State of California is still under an emergency declaration regarding COVID-19, state health officials continue to recommend social distancing to help stop the spread of the virus. The resolution applies to all of the City’s legislative bodies (as defined by the Brown Act) and will remain in effect for the next 30 days. The City will continue to update the findings every 30 days, in compliance with AB 361.
DOCUMENTS ATTACHED:
Attachment 1- Resolution requiring the continued use of teleconferencing for the meetings of all the Board of Commissioners of the Richmond Housing Authority pursuant to the provisions of AB 361
Reso. No. -22
RESOLUTION NO. -22
RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE HOUSING
AUTHORITY OF THE CITY OF RICHMOND, CALIFORNIA, MAKING FINDINGS
REQUIRING THE CONTINUED USE OF TELECONFERENCING FOR MEETINGS
OF THE BOARD OF COMMISSIONERS OF THE RICHMOND HOUSING
AUTHORITY PURSUANT TO THE PROVISIONS OF AB 361
WHEREAS, in response to the COVID-19 pandemic, the Governor adopted a series of Executive Orders allowing the legislative bodies of local governments to meet remotely via teleconference through September 30, 2021, so long as other provisions of the Ralph M. Brown Act (“Brown Act”) were followed; and
WHEREAS, on September 16, 2021, the Governor signed into law as an urgency measure, AB 361 a bill that amends the Brown Act to allow local policy bodies to continue to meet by teleconferencing during a state of emergency without complying with restrictions in state law that would otherwise apply, provided that the policy bodies make certain findings at least once every 30 days; and
WHEREAS, , the Board of Commissioners of the Richmond Housing Authority has considered the current state of health guidance related to public meetings in Contra Costa County and finds it necessary to continue with remote meetings for the next 30 days to promote public health and safety; and
WHEREAS, the entire State of California remains under a proclaimed state of emergency as declared by the Governor of the state of California related to the COVID-19 pandemic; and
WHEREAS, the Board of Commissioners of the Richmond Housing Authority has met remotely during the COVID-19 pandemic and can continue to do so in a manner that allows public participation and transparency while minimizing health risks to members, staff, and the public who would be present with in-person meetings while this emergency continues.
NOW, THEREFORE, BE IT RESOLVED, That the Commissioners of the Housing Authority of the City of Richmond finds as follows:
1. As described above, the State of California and the City of Richmond remain in a state of emergency due to the COVID-19 pandemic. At this meeting the Board of Commissioners of the Richmond Housing Authority has considered the circumstances of the state of emergency; and
2. As described above State officials continue to recommend measures to promote physical distancing and other social distancing measures, in some settings; and
3. As described above meetings of this body in person would present imminent risks to the safety of attendees, and the state of emergency continues to directly impact the ability of members to meet safely in public; and:
BE IT FURTHER RESOLVED That, based on the findings required by Government Code section 549539(e), as amended by AB 361, the Board of Commissioners of the Richmond Housing Authority requires the continued use of teleconferencing for the next 30 days for all public meetings of the Board of Commissioners of the Richmond Housing Authority; and BE IT FURTHER RESOLVED, That all public meetings of the Board of Commissioners of the Richmond Housing Authority conducted by teleconferencing technology shall provide an opportunity for members of the public to address the body and otherwise occur in a manner that protects all statutory and constitutional rights of the public attending the meeting via teleconferencing, and;
BE IT FURTHER RESOLVED That the Clerk of the Board of Commissioners of the Richmond Housing Authority is directed to place a resolution substantially similar to this resolution on the agenda of a future meeting of the Board of Commissioners of the Richmond Housing Authority within the next 30 days.
Reso. No. -22
*********************
I certify that the foregoing resolution was passed and adopted by the Commissioners of the Housing Authority of the City of Richmond at a regular meeting thereof held, on November 15, 2022, by the following vote:
AYES: .
NOES:
ABSTENTIONS:
ABSENT:
Chairperson
(SEAL)
Approved:
Secretary
Approved as to form:
City Attorney
December 20, 2022
Community Development
DATE: December 20, 2022
TO: Mayor Butt and Members of the City Council
FROM: Delmy Cuellar, Director of Finance
Lina Velasco, Director of Community Development
Rita Martinez, Senior Accountant
Subject: Approval of Recognized Obligation Payment Schedule (ROPS 23-24) and Administrative Budget
FINANCIAL IMPACT: Adoption of the Recognized Obligation Payment Schedule (ROPS) including the administrative budget is a necessary action for the Successor Agency to expend
former Richmond Community Redevelopment Agency
funds on certain financial obligations of the Successor Agency. Residual tax revenues not obligated on ROPS
23-24 are distributed to local taxing entities.
PREVIOUS COUNCIL
ACTION:
Click or tap here to enter text.
STATEMENT OF THE
ISSUE:
The Successor Agency to the Richmond Community
Redevelopment Agency (Agency) is required to approve
a recognized obligation payment schedule (“ROPS”) and
an administrative budget annually pursuant to California Health and Safety Code Sections 34177(o) and
34171(a), (b), and 34177(j), respectively.
AGENDA
REPORT
December 20, 2022
RECOMMENDED ACTION: ADOPT a resolution approving the Successor Agency to the Richmond Community Redevelopment Agency’s
Recognized Obligation Payment Schedule and an
administrative budget, for the period of July 1, 2023
through June 30, 2024 (“ROPS 23-24”), pursuant to
California Health and Safety Code Sections 34177(o) and 34171(a), (b), and 34177(j), respectively – Community
Development (Lina Velasco 510-620-6841/Rita Martinez
510-621-1546).
DISCUSSION:
Background
ABx1 26 (“Dissolution Act”) suspended all new redevelopment activities and incurrence of indebtedness by terminating virtually all otherwise legal functions of redevelopment agencies and mandating a liquidation of any assets for the benefit of local taxing agencies. Some debts are allowed to be repaid, but any such remittances are to be managed by a successor agency that functions primarily as a debt repayment administrator. The successor agency cannot initiate any new redevelopment projects or programs. The activities of the successor agency are overseen by a countywide oversight board, comprised primarily of representatives of other taxing agencies throughout the county, until such time as the remaining debts of the former redevelopment agency are paid off, all former agency assets are liquidated, and all property taxes redirected to local taxing agencies.
Under the Dissolution Act, the portion of property tax revenues collected in the Redevelopment Agency (“RDA”) Project Areas, which were considered Tax Increment prior to RDA dissolution, are now called Redevelopment Property Tax and are deposited by the County Auditor-Controller into the Redevelopment Property Tax Trust Fund (“RPTTF”). The County Auditor-Controller distributes the funds in the RPTTF with the following priority:
1. County Auditor-Controller’s administrative costs;
2. Pass-through payments to the taxing entities affected by the Redevelopment Plan for the Project Area, calculated the same as prior to RDA dissolution;
3. Distribution to the Successor Agency to retire the former RDA’s obligations; and
4. Distribution of residual funds to taxing entities.
A budget trailer bill drafted by the State Department of Finance (“DOF”) purportedly to “clean up” certain conflicting and confusing provisions of ABx1 26 was signed by Governor Jerry Brown on June 27, 2012. This bill, AB 1484, made several substantive changes to ABx1 26 including a provision that successor agencies that do not submit an approved Recognized Obligation Payment Schedule (“ROPS”) by the statutory deadlines will be assessed a $10,000 per day penalty for lateness.
December 20, 2022
On September 22, 2015, Governor Jerry Brown signed SB 107, which made several significant changes to the redevelopment dissolution process, including modification of the ROPS submittal cycle from six month to 12-month intervals.
Under Health and Safety Code Section 34177(o), a ROPS must be prepared and submitted on February 1st of every year and list all of the “enforceable obligations” of the former agency. The ROPS is subject to approval by the Countywide Oversight Board and DOF before the County Auditor-Controller disburses funding for payments on the approved ROPS. “Enforceable obligations” include: bond payments; loans legally required to be repaid pursuant to a payment schedule with mandatory repayment terms; payments required by the federal government; preexisting obligations to the state or obligations imposed by state law; judgments, settlements or binding arbitration decisions that bind the agency; legally binding and enforceable agreements or contracts; and contracts or agreements necessary for the continued administration or operation of the successor agency, including agreements to purchase or rent office space, equipment, and supplies.
After submittal, DOF has until April 15th to review the ROPS and approve or disapprove of any items. The Successor Agency can request additional review by DOF and an opportunity to meet and confer on disputed items. The Successor Agency must make a request within five business days of receiving a DOF determination. DOF is required to notify the Successor Agency and County Auditor-Controller of its final determination of the approved payments at least 15 days prior to the first distribution date of RPTTF for the ROPS, which is June 1st. RPTTF is distributed twice annually, on June 1st and January 2nd of each year. The annual ROPS can be amended once per year as long as the amendment is received by DOF before October 1st of the applicable fiscal year.
Summary
Recognized Obligation Payment Schedule (ROPS 23-24)
ROPS 23-24 is Exhibit A to the draft resolution in Attachment 1. It includes: 1) summary of the funding request; 2) itemized listing of obligations (“ROPS Detail”); and 3) report of cash balances. This ROPS covers payments due during the period of July 1, 2023 through June 30, 2024.
The table below is a summary of the ROPS 23-24 Obligations submitted for approval.
December 20, 2022
Successor Agency Administrative Budget July 1, 2023 through June 30, 2024 Pursuant to Health and Safety Code Sections 34171(a), (b), and 34177(j), the Successor Agency must prepare a budget for administrative expenses each fiscal year (“Administrative Budget”). In accordance with the Dissolution Act, the Successor Agency’s RPTTF administrative cost allowance cap is the greater of three percent (3%) of the prior year RPTTF distribution or $250,000 annually. For the period July 1, 2023 through June 30, 2024, the RPTTF administrative cost allowance cap is $250,000.
Upon the Successor Agency Board’s approval, City staff will submit ROPS 23-24 and the Administrative Budget to the Oversight Board for their consideration and approval.
Upon receiving the Oversight Board’s approval, Citystaff will submit ROPS 23-24 to the County Auditor-Controller, the State Controller, and the DOF. The approved ROPS 23- 24 is required to be submitted to DOF by February 1, 2023, to avoid daily penalties.
DOCUMENTS ATTACHED:
December 20, 2022
Attachment 1 – Resolution
Attachment 2 – Exhibit A to Resolution (ROPS 23-24)
Attachment 3 – Exhibit B to Resolution (Administrative Budget)
1 RESOLUTION NO. ___
A RESOLUTION OF THE BOARD OF THE SUCCESSOR AGENCY TO
THE RICHMOND COMMUNITY REDEVELOPMENT AGENCY
APPROVING AND ADOPTING A RECOGNIZED OBLIGATION
PAYMENT SCHEDULE AND ADMINISTRATIVE BUDGET FOR THE
PERIOD JULY 1, 2023 THROUGH JUNE 30, 2024 (ROPS 23-24), PURSUANT TO HEALTH AND SAFETY CODE SECTIONS 34177 AND
34171.
WHEREAS, pursuant to Health and Safety Code Section 34173, the City of Richmond created the Successor Agency to the Richmond Community Redevelopment Agency (“Successor Agency”) by Resolution No. 4-12 on January 24, 2012; and WHEREAS, Health and Safety Code Section 34177(o) requires the Successor Agency to prepare a draft recognized obligation payment schedule (“ROPS”), before each annual fiscal period, forward looking to the next twelve months; and
WHEREAS, Health and Safety Code Section 34177(l)(2)(b) requires the Successor Agency to submit the ROPS to the Successor Agency’s Oversight Board for its approval, and upon such approval, the Successor Agency is required to submit a copy of the approved ROPS (“Approved ROPS”) to the Contra Costa County Auditor-Controller, the California State Controller, and the State of California Department of Finance, and post the Approved ROPS on the Successor Agency’s website; and
WHEREAS, Health and Safety Code Sections 34171(a), (b) and 34177 (j) require the Successor Agency to prepare and submit a separate Administrative Budget covering the same period as each ROPS to the Successor Agency’s Oversight Board for its approval; and WHEREAS, all other legal prerequisites to the adoption of this Resolution have occurred; and
WHEREAS, by the Agenda Report accompanying this Resolution, the Successor Agency has been provided with additional information upon which the findings and actions set forth in this Resolution are based.
NOW, THEREFORE, THE SUCCESSOR AGENCY TO THE RICHMOND
COMMUNITY REDEVELOPMENT AGENCY DOES HEREBY RESOLVE AS
FOLLOWS:
Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.
Section 2. CEQA Compliance. The approval of the ROPS through this Resolution does not commit the Successor Agency to any action that may have a significant effect on the environment. As a result, such action does not constitute a project subject to the requirements of the California Environmental Quality Act.
2 Section 3. Approval of Initial Draft of the ROPS. The Successor Agency hereby approves and adopts the ROPS for the period July 1, 2023 through June 30, 2024 (ROPS 23-24), in substantially the form attached to this Resolution as Exhibit A, as required by Health and Safety Code Section 34177.
Section 4. Approval of Administrative Budget. The Successor Agency hereby approves and adopts the Administrative Budget for the period July 1, 2023 through June 30, 2024 in substantially the form attached to this Resolution as Exhibit B, as required by Health and Safety Code Sections 34171(a), (b), and 34177(j).
Section 5. Transmittal of Initial Draft of the ROPS and Administrative Budget. The City Manager or his designee is hereby authorized and directed to take any action necessary to carry out the purposes of this Resolution and comply with applicable law regarding the ROPS, including submitting the ROPS to the Successor Agency’s Countywide Oversight Board for approval, and submission of the Approved ROPS to the Contra Costa County Auditor-Controller, the California State Controller, and the State of California Department of Finance, and posting the Approved ROPS on the Successor Agency’s website.
Section 6. Effectiveness. This Resolution shall take effect immediately upon its adoption.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Successor Agency to the Richmond Community Redevelopment Agency, on December 20, 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Chair
ATTEST:
Successor Agency Clerk
APPROVED AS TO FORM:
Successor Agency Attorney
EXHIBIT A
RECOGNIZED OBLIGATION PAYMENT SCHEDULE
[Attached behind this page]
EXHIBIT B
ADMINISTRATIVE BUDGET
[Attached behind this page]
2324 ROPS Staff Report
Funding Summary
ROPS Obligation Summary
Paid from
Paid from Reserves and
Tax Revenues Other Sources Total
Debt Service $ 8,693,877 8,744,321 $ 17,438,198 $
Capital Projects 2,000,000 4,656,734 6,656,734
Project Management 95,000 - 95,000
Administration 250,000 - 250,000
$ 13,350,611 11,089,321 $ 24,439,932 $ Proof to Control Totals Ta -
Exhibit A
Recognized Obligation Payment Schedule
Recognized Obligation Payment Schedule (ROPS 23-24) - Summary Filed for the July 1, 2023 through June 30, 2024 Period Successor Agency: Richmond
County: Contra Costa
Current Period Requested Funding for Enforceable
Obligations (ROPS Detail)
23-24A Total
(July -
December)
23-24B Total
(January -
June)
ROPS 23-24
Total
A Enforceable Obligations Funded as Follows (B+C+D) $ 10,944,179 $ 2,406,432 $ 13,350,611 B Bond Proceeds - - -
C Reserve Balance 8,598,312 60,565 8,658,877
D Other Funds 2,345,867 2,345,867 4,691,734
E Redevelopment Property Tax Trust Fund (RPTTF) (F+G) $ 3,350,569 $ 7,738,752 $ 11,089,321 F RPTTF 3,100,569 7,738,752 10,839,321
G Administrative RPTTF 250,000 - 250,000
H Current Period Enforceable Obligations (A+E) $ 14,294,748 $ 10,145,184 $ 24,439,932 Certification of Oversight Board Chairman:
Name Title
Pursuant to Section 34177 (o) of the Health and Safety
code, I hereby certify that the above is a true and
accurate Recognized Obligation Payment Schedule for
the above named successor agency. /s/
Signature Date
Richmond
Recognized Obligation Payment Schedule (ROPS 23-24) - ROPS Detail July 1, 2023 through June 30, 2024
A B C D E F G H I J K L M N O P Q R S T U V W
Item
#
Project
Name
Obligation
Type
Agreement
Execution
Date
Agreement
Termination
Date
Payee Description Project
Area
Total
Outstanding
Obligation
Retired ROPS
23-24 Total
ROPS 23-24A (Jul - Dec)
23-24A
Total
ROPS 23-24B (Jan - Jun)
23-24B
Total
Fund Sources Fund Sources
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin RPTTF
Bond
Proceeds
Reserve
Balance
Other
Funds
RPTTF
Admin
RPTTF
$63,303,763 $24,439,932 $- $8,598,312 $2,345,867 $3,100,569 $250,000 $14,294,748 $- $60,565 $2,345,867 $7,738,752 $- $10,145,184 1 1998 Tax
Allocation
Refunding
Bond
Bonds Issued
On or Before
12/31/10
02/01/
1998
07/01/2023 US Bank Refinance a
portion of
1991 TARB;
fund capital
improvement
projects
Merged
Project
Area
1,150,000 N $1,150,000 - 1,150,000 - - - $1,150,000 - - - - - $- 4 2003B Tax
Allocation
Revenue
Bond
Bonds Issued
On or Before
12/31/10
08/01/
2003
09/01/2025 Union Bank Fund capital
improvement
projects
Merged
Project
Area
4,640,640 N $2,881,933 - 1,073,718 - - - $1,073,718 - - - 1,808,215 - $1,808,215 5 2004A Tax
Allocation
Revenue
Bond (2/3)
Bonds Issued
On or Before
12/31/10
10/01/
2004
09/01/2026 Union Bank Fund capital
improvement
projects
Merged
Project
Area
5,492,149 N $1,309,238 - 593,643 - - - $593,643 - - - 715,595 - $715,595 6 Section 108
Loan
Bonds Issued
On or Before
12/31/10
11/22/
2004
08/01/2025 HUD Finance costs
related to the
Ford
Assembly
Building
Project
Merged
Project
Area
672,543 N $231,661 - - - 220,477 - $220,477 - - - 11,184 - $11,184 11 2004A Tax
Allocation
Revenue
Bond (1/3
Housing)
Bonds Issued
On or Before
12/31/10
10/01/
2004
09/01/2026 Union Bank Fund low/
moderate
income
housing
projects
Merged
Project
Area
2,746,075 N $708,746 - 296,821 - 351,360 - $648,181 - 60,565 - - - $60,565 13 Section 108
Loan
(Housing)
Third-Party
Loans
07/25/
2005
08/01/2025 HUD Finance costs
related to the
North
Richmond
Iron Triangle
Project
Merged
Project
Area
992,606 N $324,540 - - - 306,232 - $306,232 - - - 18,308 - $18,308 14 2007B Tax
Allocation
Capital
Appreciation
Bond
(Housing)
Bonds Issued
On or Before
12/31/10
07/01/
2007
09/01/2036 Union Bank Finance low
and moderate
income
housing
activities
Merged
Project
Area
14,360,000 N $2,320,000 - 1,145,000 - 1,175,000 - $2,320,000 - - - - - $- 16 Employee
Costs
Project
Management
Costs
07/01/
2022
06/30/2023 Employees of
Agency
Project
Managers,
Accountants,
Analysts,
Attorney
Merged
Project
Area
95,000 N $95,000 - - - 47,500 - $47,500 - - - 47,500 - $47,500 56 Metrowalk
Phase II
(Housing)
OPA/DDA/
Construction
04/11/
2002
06/30/2024 Various Developer
agreement
Merged
Project
Area
5,000,000 N $3,400,614 - - 700,307 1,000,000 - $1,700,307 - - 700,307 1,000,000 - $1,700,307
A B C D E F G H I J K L M N O P Q R S T U V W
Item
#
Project
Name
Obligation
Type
Agreement
Execution
Date
Agreement
Termination
Date
Payee Description Project
Area
Total
Outstanding
Obligation
Retired ROPS
23-24 Total
ROPS 23-24A (Jul - Dec)
23-24A
Total
ROPS 23-24B (Jan - Jun)
23-24B
Total
Fund Sources Fund Sources
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin RPTTF
Bond
Proceeds
Reserve
Balance
Other
Funds
RPTTF
Admin
RPTTF
62 Miraflores
Project -
Remediation
Remediation 01/15/
2011
06/30/2023 PES
Environmental
Remediation
Costs
Merged
Project
Area
175,000 N $175,000 - - 87,500 - - $87,500 - - 87,500 - - $87,500 66 Miraflores
Project -
Remediation
Remediation 06/01/
2011
06/30/2022 Department of
Toxic
Substance
Control
Remediation
Costs
Merged
Project
Area
80,000 N $80,000 - - 40,000 - - $40,000 - - 40,000 - - $40,000 68 Miraflores
Project
(Housing)
Improvement/
Infrastructure
10/18/
2010
06/30/2023 Various 80 units Sr
Housing, 190
units market
rate housing,
historical
resources
preservation
Merged
Project
Area
3,000,000 N $3,000,000 - - 1,500,000 - - $1,500,000 - - 1,500,000 - - $1,500,000 113 Terminal
One Project
- Litigation
Settlement
Litigation 09/28/
2005
06/30/2023 Various Remediation
costs funded
by litigation
settlement
payments
Merged
Project
Area
1,120 N $1,120 - - 560 - - $560 - - 560 - - $560
115 Admin
allowance
Admin Costs 07/01/
2022
06/30/2023 Various Administrative
costs
Merged
Project
Area
250,000 N $250,000 - - - - 250,000 $250,000 - - - - - $- 121 2014 A
Refunding
Bonds - Tax
Exempt
Bonds Issued
On or Before
12/31/10
04/11/
2014
09/01/2025 Trustee Refinance
outstanding
bonds
Merged
Project
Area
7,005,250 N $4,660,500 - 2,256,750 - - - $2,256,750 - - - 2,403,750 - $2,403,750 125 Bond
Trustee/
Disclosure/
Other Fees
Bonds Issued
On or Before
12/31/10
07/01/
2022
09/01/2035 Trustee Bond Trustee/
Disclosure/
Other Fees
35,000 N $35,000 - - 17,500 - - $17,500 - - 17,500 - - $17,500 129 2021A
Refunding
Bond
Bonds Issued
On or Before
12/31/10
02/01/
2021
09/01/2035 Trustee Refund
2004B and
2010A bonds
15,943,400 N $2,151,600 - 417,400 - - - $417,400 - - - 1,734,200 - $1,734,200 130 2021B
Refunding
Bond
Bonds Issued
On or Before
12/31/10
02/01/
2021
09/01/2023 Trustee Refund
2010A Bonds
(SWAP)
1,664,980 N $1,664,980 - 1,664,980 - - - $1,664,980 - - - - - $-
Richmond
Recognized Obligation Payment Schedule (ROPS 23-24) - Report of Cash Balances July 1, 2020 through June 30, 2021
(Report Amounts in Whole Dollars)
Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation.
A B C D E F G H
ROPS 20-21 Cash Balances
(07/01/20 - 06/30/21)
Fund Sources
Comments
Bond Proceeds Reserve Balance Other Funds RPTTF
Bonds issued
on or before
12/31/10
Bonds issued
on or after
01/01/11
Prior ROPS
RPTTF and
Reserve
Balances retained
for future
period(s)
Rent, grants,
interest, etc.
Non-Admin
and Admin
1 Beginning Available Cash Balance (Actual 07/01/20)
RPTTF amount should exclude "A" period distribution
amount.
8,582,680 9,883,349 11,060,806 1,120,904
2 Revenue/Income (Actual 06/30/21)
RPTTF amount should tie to the ROPS 20-21 total
distribution from the County Auditor-Controller
80,986 35,928 1,681,896 13,966,821
3 Expenditures for ROPS 20-21 Enforceable Obligations
(Actual 06/30/21)
3,099,180 9,641,238 6,766,849 7,977,030
4 Retention of Available Cash Balance (Actual 06/30/21) RPTTF amount retained should only include the amounts
distributed as reserve for future period(s)
5,564,486 278,039 4,285,240 6,805,442
5 ROPS 20-21 RPTTF Prior Period Adjustment
RPTTF amount should tie to the Agency's ROPS 20-21 PPA
form submitted to the CAC
No entry required 305,253
6 Ending Actual Available Cash Balance (06/30/21)
C to F = (1 + 2 - 3 - 4), G = (1 + 2 - 3 - 4 - 5)
$- $- $- $1,690,613 $-
ADMINISTRATIVE BUDGET
Fiscal Year 2023-2024
Revenue Summary
RPTTF Administrative Allowance $ 250,000
$ 250,000
Expenditure Summary
Salary and Benefits $ 180,000
Professional and Administrative Expenses $ 41,000
Other Operating Expenses $ 14,000
City Cost Allocation Plan $ 15,000
$ 250,000
0.38 SUCCESSOR AGENCY TO THE RICHMOND COMMUNITY
REDEVELOPMENT AGENCY
Exhibit B
Administrative Budget
December 20, 2022
City Attorney's Office
DATE: December 20, 2022
TO: Mayor Butt and Members of the City Council
FROM: Dave Aleshire, City Attorney
Shannon Moore, Chief Assistant City Attorney
Alan M. Cohen, Senior Assistant City Attorney
Subject: Amendment to Legal Services Agreement with Allen Glaessner Hazelwood & Werth for Litigation Defense
Services
FINANCIAL IMPACT: The total expenditure of $250,000 was budgeted in fiscal year 2022-2023 Risk Management General Liability Fund
50182316-400554.
PREVIOUS COUNCIL
ACTION:
September 1, 2020, March 2, 2021, November 16, 2021,
and December 21, 2021
STATEMENT OF THE
ISSUE:
To ensure the City has the appropriate legal
representation necessary to defend personal injury
litigation, the City Attorney requests approval of a fourth amendment to the legal services agreement with Allen,
Glaessner, Hazelwood & Werth, LLP to increase the
compensation by an amount not to exceed $250,000
RECOMMENDED ACTION: APPROVE a fourth amendment to the legal services agreement with the law firm of Allen Glaessner
Hazelwood & Werth to increase the compensation by an
amount not to exceed $250,000, for a total compensation amount not to exceed $960,000, for the term period
beginning September 1, 2020 and ending December 31,
2023 – City Attorney’s Office (Dave Aleshire/Shannon
Moore/Alan Cohen 510-620-6709).
AGENDA
REPORT
December 20, 2022
DISCUSSION:
Allen Glaessner Hazelwood & Werth (Allen Glaessner) currently provides special counsel services defending the City in tort/dangerous condition and personal injury litigation. The firm is on the City Attorney’s Office’s approved 2018 Request for Qualifications (RFQ) list. It has the experience and expertise necessary to continue to represent the City of Richmond in pending and future dangerous condition and personal injury litigation. The City Attorney requests approval of this fourth amendment to the legal services agreement with Allen Glaessner in an amount not to exceed $250,000.
This request is made to ensure the City continues to retain legal counsel to defend the City in active litigation.
DOCUMENTS ATTACHED:
Attachment 1 – Allen Glaessner Hazelwood & Werth legal Services Agreement Attachment 2 - 1
st Amendment
Attachment 3 - 2
nd Amendment
Attachment 4 - 3
rd Amendment
Attachment 5 - 4
th Amendment (proposed)
DocuSign Envelope ID: 42D0BB71-CAEA-45FF-B34D-9B9E65DF8A0C
DocuSign Envelope ID: 42D0BB71-CAEA-45FF-B34D-9B9E65DF8A0C 11/16/2021
DocuSign Envelope ID: 42D0BB71-CAEA-45FF-B34D-9B9E65DF8A0C
DocuSign Envelope ID: B178552A-8BDF-40E9-AD84-A45F74F42592
DocuSign Envelope ID: B178552A-8BDF-40E9-AD84-A45F74F42592 6/23/2022
DocuSign Envelope ID: B178552A-8BDF-40E9-AD84-A45F74F42592
Fourth Amendment to Agreement for Legal Services
A-1
FOURTH AMENDMENT TO AGREEMENT FOR LEGAL SERVICES
BETWEEN
THE CITY OF RICHMOND
AND
ALLEN GLAESSNER, HAZELWOOD & WERTH
This Fourth Amendment to the Agreement for Legal Services between the City of Richmond (“City”) and ALLEN GLAESSNER HAZELWOOD & WERTH (“Special Counsel”) (the "Fourth Amendment") is entered into as of December 20, 2022, by and between the City and Special Counsel with reference to the following facts:
RECITALS
WHEREAS, the City and Special Counsel entered into that certain Legal Services Agreement (“Original Agreement”) for representation of the City and City-related entities; and
WHEREAS, the City now desires for Special Counsel to continue its representation of the City and to increase the compensation limit by Two Hundred Fifty Thousand Dollars ($250,000); and
WHEREAS, the City and Special Counsel desire to amend the Original Agreement pursuant to this Fourth Amendment.
WHEREAS, the City now desires for Special Counsel to continue its representation of the City and to extend the term of the agreement December 31, 2023; and NOW, THEREFORE, in consideration of the recitals hereof, and other mutual covenants and promises contained herein and for other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the City and Special Counsel agree as follows:
1. Amendment. Exhibit A of the Original Agreement, “Scope of Work and Schedule of Fees & Charges,” is hereby amended to read as shown in Attachment 1 to this Fourth Amendment.
2. Effect of Fourth Amendment. Except as provided in this Fourth Amendment, all other terms of the Original Agreement shall remain in full force and effect.
3. Counterparts. This Fourth Amendment may be executed in counterparts each of which shall be an original and all of which shall constitute one and the same instrument.
[Signatures on following page]
Fourth Amendment to Agreement for Legal Services
A-2
IN WITNESS WHEREOF, the City and Special Counsel have caused this Fourth Amendment to be effective as of the last date written above.
CITY OF RICHMOND ALLEN GLAESSNER, HAZELWOOD &
WERTH
________________________ By __________________________
Mayor
Title _________________________
Attest:
By: _____________________
City Clerk
Approved as to form:
By: _____________________
City Attorney
Fourth Amendment to Agreement for Legal Services A-3
Attachment 1
SCOPE OF WORK AND SCHEDULE OF FEES & CHARGES
Scope of work:
Special Counsel shall represent and defend City of Richmond in pending and future dangerous condition of public property, personal injury litigation and other municipal law litigation as assigned by the City Attorney
(City of Richmond Contact Attorney: Alan M. Cohen, Sr. Assistant City Attorney and Shannon Moore, Chief Assistant City Attorney)
Schedule of Fees & Charges:
Hourly Rates
PARTNER(S) $270/hour
ASSOCIATE(S) $235/hour
PARALEGAL $120/hour
Compensation:
Only those costs and expenses set forth in Section III of Exhibit "B", entitled "Reimbursements" shall be paid to Special Counsel.
Total compensation for legal services and reimbursements shall be charged in accordance with Exhibits "A" and "B" and shall not exceed Nine Hundred and Fifty Thousand Dollars ($ 960,000) for attorneys’ fees and reimbursements.
December 20, 2022
City Attorney's Office
DATE: December 20, 2022
TO: Mayor Butt and Members of the City Council
FROM: Dave Aleshire, City Attorney
Nickie Mastay, Deputy City Manager
Subject: City Manager Contract Amendment
FINANCIAL IMPACT: $1,000 for Fiscal Year 2022-2023 and an estimated $2,000 for Fiscal Year 2023-2024
PREVIOUS COUNCIL
ACTION:
April 5, 2022
STATEMENT OF THE
ISSUE:
On April 5, 2022, the City Council approved an
Employment Agreement with City Manager, Shasa Curl.
The Agreement is for a three-year term, beginning April 6, 2022 and ending April 5, 2025. The proposed First
Amendment to the Agreement would amend Section 2.06
A. and B. to: i) specify timing for the City’s contribution to Employee’s deferred compensation plan and provide that
the contribution will be the then-current deferred comp contribution limit (excluding catchup contributions); and ii) provide that instead of the City providing $7,850 annually in FSA contributions, the City Manager will receive an
annual nonpersable lump sum payment in the same
amount.
AGENDA
REPORT
December 20, 2022
RECOMMENDED ACTION: APPROVE a first amendment to the City Manager Employment Agreement that i) specifies timing for the
City’s contribution to Employee’s deferred compensation plan and provides that the contribution will be the thencurrent deferred comp contribution limit (excluding catchup contributions); and ii) provides that instead of the City providing $7,850 annually in FSA contributions, the City Manager will receive an annual nonpersable lump
sum payment in the same amount – City Attorney’s
Office (Dave Aleshire 510-620-6509) .
DISCUSSION:
On April 5, 2022, the City Council approved a City Manager Employment Agreement (“Agreement”) with Shasa Curl (Attachment 2). The Agreement is for a three-year term, between April 6, 2022 and April 5, 2025. The proposed First Amendment to the Agreement would amend Section 2.06 A. and B., as further described below (Attachment 3). The purpose of amending the Agreement is to do the following: i) clarify the timing of the City deferred compensation contribution and increase the City contribution to match the then-current IRS annual contribution limit, rather than having the contribution be fixed at the 2022 limit of $20,500 (Section 2.06 A.); and ii) provide the City Manager an annual nonpersable lump sum retention payment of $7,850 in lieu of FSA contributions in the same amount, because the FSA contributions as originally contemplated cannot be provided consistent with IRS requirements.
Section 2.06 A. of the Agreement currently provides that the City will contribute $20,500 annually to a deferred compensation plan. Timing for the contribution was not specified in the Agreement. The First Amendment to the Agreement would provide that such contribution is to be made following April 6 of each year, and no later than April 30.
Additionally, language in Section 2.06 A. would be revised to provide that the City contribution would be the then-current annual contribution limit for a 457 deferred compensation plan, excluding catch up contributions, instead of $20,500 each year going forward. The 2022 annual contribution limit was $20,500. For 2023, the annual contribution limit will increase to $22,500.
Section 2.06 B. of the Agreement currently provides that the City make the following contributions annually to Employee: i) $2,850 to Flexible Spending Account (“FSA”) Health Care and ii) $5,000 to FSA Dependent Care. City staff recently learned that because the City does not contribute to all employees’ FSA accounts in the same manner as proposed in the Agreement, the City cannot contribute to the City Manager’s FSA account without the benefit losing its tax-favored treatment for the employee. Per IRS requirements, employer contributions to an FSA cannot be higher for highly compensated employees than for other employees. Additionally, with respect to FSA Health Care contributions, an employer can only contribute up to $500 towards an employee’s FSA without matching an employee’s contribution.
December 20, 2022
Since Ms. Curl has not been provided any FSA contributions yet and cannot be provided the contemplated FSA contributions consistent with the above IRS requirements, the First Amendment to the Agreement would provide that Ms. Curl instead be provided annually a “nonpersable” lump sum payment of the identical amount- $7,850- to encourage her continued retention under the Agreement. The first payment to Ms. Curl would be made December 30, 2022. In 2023, and the subsequent year under the term of the Agreement, the payment would be made following April 6 of that year, to be made no later than April 30. The lump sum payments would not be reportable to CalPERS.
DOCUMENTS ATTACHED:
Attachment 1 – April 5, 2022 Staff Report
Attachment 2 – City Manager Employment Agreement
Attachment 3 – First Amendment to City Manager Employment Agreement (proposed)
April 5, 2022
City Attorney's Office
DATE: April 5, 2022
TO: Mayor Butt and Members of the City Council
FROM: David Aleshire, Interim City Attorney
Subject: Approval of City Manager Agreement
FINANCIAL IMPACT: This action has an annual financial impact of approximately $443,596 based on total compensation.
All costs are included in the City Manager’s office budget.
PREVIOUS COUNCIL
ACTION:
Ms. Curl was previously appointed as Interim City
Manager on November 23, 2021.
STATEMENT OF THE
ISSUE:
This item involves consideration of approving an
employment contract with Shasa Curl as Richmond’s City
Manager. The proposed agreement sets forth the terms
of employment with Ms. Curl, with an effective date of
April 6, 2022.
RECOMMENDED ACTION: APPROVE an employment agreement with Shasa Curl as Richmond City Manager, providing for a three-year
term commencing April 6, 2022, at an initial base salary of $295,000 annually (approximately $443,596 total
compensation) – City Attorney’s Office (Dave Aleshire
510-620-6509).
DISCUSSION:
Shasa Curl has served as the City’s Interim City Manager since November 23, 2021.
Based on her performance as Interim City Manager and upon the direction given by a AGENDA
REPORT
April 5, 2022
subcommittee approved by the Council regarding the City Manager appointment, contract terms were negotiated with Ms. Curl to become Richmond’s permanent City Manager.
Ms. Curl began her career in the City of Richmond in 2003, where she served in the Richmond Community Redevelopment Agency. Prior to Richmond, she worked at the San Jose Redevelopment Agency. Since 2011, Ms. Curl has held various leadership roles in the Richmond City Manager’s Office, including Deputy City Manager, Economic Development, Community & Economic Development Director, and Administrative Chief.
In addition, Ms. Curl serves as a member of the Richmond Promise Board, and previously served on the Nurturing Independence Through Artistic Expression (NIAD) Board.
Ms. Curl has extensive experience in public administration, environmental and health equity, as well as community and economic development. With support and policy guidance from the Richmond City Council, Ms. Curl’s career achievements include leading the successful transition of the Richmond Housing Authority’s (RHA) Housing Choice Voucher (HCV) Program to the Housing Authority of Contra Costa County; working collaboratively with Water Emergency Transportation Authority (WETA) to launch the Richmond/San Francisco Ferry Service; leading the successful launch of the Richmond Rent Program; launching the $35 million Richmond Promise Scholarship and College Success Program; and managing the Richmond Civic Center Renovation project.
Ms. Curl holds a Master of Arts in Urban Planning from the University of California, Los Angeles.
Contract Terms
California Government Code section 54953(c)(3) requires an oral report in an open meeting summarizing the proposed final action on salaries, salary schedules, or compensation paid in the form of fringe benefits of a City Manager. Accordingly, the significant terms of Ms. Curl’s proposed employment agreement are outlined below and will be orally summarized at the April 5, 2022 City Council meeting:
Term: 3 years commencing on April 6, 2022 to April 5, 2025.
Annual Salary: Initially $295,000.
Base Salary Increases:
Effective 1/1/23 – Ms. Curl will receive the greater of i) 5.0% or ii) the 12- month percentage change for the Consumer Price Index for All Urban Consumers (CPI-U) for the San Francisco Area as measured in October of the prior year;
Effective 1/1/24 – Ms. Curl will receive the greater of i) 4.0% or ii) the 12- month percentage change for the CPI-U for the San Francisco Area as measured in October of the prior year; and
April 5, 2022
Effective 1/1/25 – Ms. Curl will receive the greater of i) 4.0% or ii) the 12- month percentage change for the CPI-U for the San Francisco Area as measured in October of the prior year.
Employment Status: The City Manager position is at-will.
Severance: For termination without cause, Ms. Curl would receive 6 months of severance pay, plus an additional month for each full year she works as City Manager, up to a maximum of 12 months severance. However, pursuant to state law, any severance pay could not exceed the number of months left on the unexpired term of the employment agreement. Severance pay would be in exchange for a general release.
Automobile Allowance: $500 per month.
Medical, Vision, and Dental Insurance: The City would pay the premiums for medical, vision, and dental insurance at a level that is equal to the highest benefit schedule provided to any group of exempt City management employees.
Life Insurance: The City would pay premiums for life insurance coverage for Ms.
Curl at a level that is equal to two times salary.
Retirement Benefits (CalPERS): Ms. Curl would continue to be enrolled in CalPERS. She is responsible for the full employee contribution and the City would pay the full employer contribution.
Vacation Leave: Ms. Curl would accrue vacation leave at a rate equal to the highest benefit schedule provided to exempt City management employees with 30 or more years of City service (equal to 30 working days). She will have the option to sell back/ cash out 15 work days of accumulated vacation time each calendar year.
Sick Leave: Ms. Curl would accrue sick leave on an annual basis at a rate equal to the highest benefit schedule provided to exempt City management employees (equal to 1 day per month).
Deferred Compensation and FSA Contributions: The City would contribute $20,500 annually to a deferred compensation plan. It would also contribute annually: i) $2,850 to Flexible Spending Account (FSA) Health Care and ii) $5,000 to FSA Dependent Care for Ms. Curl.
Miscellaneous Benefits: Ms. Curl would generally receive other benefits at a level that is equal to the highest benefit schedule provided to any group of exempt City management employees.
Total compensation for Ms. Curl, including base salary and dollar-cost benefits is approximately $443,596 annually, including:
Compensation Components Amount
Base Salary $ 295,000
Car Allowance $ 6,000
Benefit Package (medical, dental, vision, etc.) $ 35,892
April 5, 2022
CalPERS (Normal Cost +Unfunded Liability) $ 66,255
Other Post-Employment Benefits $ 12,099
Deferred Compensation $ 20,500
FSA Health and Dependent Care Account $ 7,850
Total Estimated Annual Compensation $ 443,596
DOCUMENTS ATTACHED:
Attachment 1 – City of Richmond- City Manager Employment Agreement
01337.0004/843078.3 -1-
FIRST AMENDMENT TO
CITY OF RICHMOND
CITY MANAGER EMPLOYMENT AGREEMENT
This FIRST AMENDMENT TO CITY OF RICHMOND CITY MANAGER
EMPLOYMENT AGREEMENT (the “First Amendment”) is made and entered into December 20, 2022, by and between the CITY OF RICHMOND, a charter city and municipal corporation (the “CITY”) and SHASA CURL, an individual (“EMPLOYEE”).
RECITALS
WHEREAS, the City Council of the CITY (the “City Council”) and EMPLOYEE entered into the City of Richmond - City Manager Employment Agreement (“Agreement”) effective April 5, 2022, with the three year term of the Agreement commencing April 6, 2022; and WHEREAS, Section 6.03(A) of the Agreement provides that it “may be amended only by an express written agreement signed by the Employer and Employee”; and WHEREAS, the City Council and EMPLOYEE now desire to enter into this First Amendment to: i) amend Section 2.06(A) of the Agreement to specify the timing of the CITY contribution to EMPLOYEE’s IRC 457 plan and specify that the CITY contribution will equal the then-current IRS contribution limit (not including catch up contributions); and ii) amend Section
2.06(B) to provide that in lieu of EMPLOYEE receiving Healthcare and Dependent Care FSA contributions annually totaling $7,850, EMPLOYEE will instead be provided $7,850 annually as a nonpersable lump sum payment to encourage EMPLOYEE’s continued retention under the Agreement; and
WHEREAS, EMPLOYEE desires to accept these employment terms from the CITY and agrees to the following terms and conditions in this First Amendment.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, CITY and EMPLOYEE hereby agree as follows:
AGREEMENT
SECTION 1. The above recitals are incorporated by reference as if set forth in full herein.
SECTION 2. The title of Section 2.06 of the Agreement, entitled “Deferred Compensation and FSA Contributions,” shall be amended to “Deferred Compensation and Annual Nonpersable Lump Sum Retention Payment”, and Section 2.06 shall be amended to read, in its entirety, as follows:
“Section 2.06: Deferred Compensation and Annual Nonpersable Lump Sum Retention Payment
A. Each year during the term of the Agreement, the Employer will contribute to Employee’s IRC 457 plan the then-current annual contribution limit for that
01337.0004/843078.3 -2-
calendar year (excluding catchup contributions), with the contribution to be made following April 6 of each year and no later than April 30. (For 2022, the contribution limit is $20,500; for 2023, the contribution limit is believed to be $22,500.) Such contribution shall be subject to any applicable federal and state laws, regulations, and limits. Employee shall be solely responsible and liable for the satisfaction of all taxes and/or penalties that may be imposed on or for the account of Employee in connection with this contribution (including any taxes and penalties), and the Employer shall have no obligation to indemnify or otherwise hold Employee (or any beneficiary of Employee) harmless from any or all of such taxes or penalties.
B. In lieu of the FSA contributions previously contemplated in this subsection 2.06(B), the Employer agrees to pay to the Employee each year during the term of this Agreement a “nonpersable” lump-sum payment of $7,850 in order to encourage Employee’s continued retention under the Agreement. The first such payment shall be made to Employee on December 30, 2022. Thereafter, beginning in the 2023 calendar year, the lump sum payment will be made to Employee each year during the term of the Agreement following April 6 of that year, to be made no later than April 30. Such lump-sum payments shall not be reported to the California Public Employees’ Retirement System (“CalPERS”) as “compensation earnable” as defined in Government Code section 20636(a).”
SECTION 3. Except as expressly amended by this First Amendment, the underlying terms, conditions, and compensation of EMPLOYEE by CITY as and for her employment as City Manager shall be as set forth in the Agreement.
IN WITNESS WHEREOF, the CITY OF RICHMOND has caused this First Amendment to be signed and executed on its behalf by its Mayor, and duly attested by its officers thereunto duly authorized, and EMPLOYEE has signed and executed this First Amendment, all in triplicate. [SIGNATURES ON FOLLOWING PAGE]
01337.0004/843078.3 -3-
CITY OF RICHMOND
_______________________________
Tom Butt, Mayor
ATTEST:
_____________________________
Pamela Christian, City Clerk
APPROVED AS TO FORM:
_____________________________
David J. Aleshire, City Attorney
CITY MANAGER
_____________________________
Shasa Curl
[END OF SIGNATURES]
December 20, 2022
City Clerk's Office
DATE: December 20, 2022
TO: Mayor Butt and Members of the City Council
FROM: Pamela Christian, City Clerk
Subject: Canvas of Returns – November 2022 General Election FINANCIAL IMPACT: None
PREVIOUS COUNCIL
ACTION:
None
STATEMENT OF THE
ISSUE:
The City Council must adopt a resolution confirming and accepting the final results of the votes cast in the General Municipal Election held on November 8, 2022. This
resolution must be adopted before the newly elected
Richmond Mayor and councilmembers are sworn in on
January 10, 2023.
RECOMMENDED ACTION: ADOPT a resolution Declaring the Canvass of Returns and Results of the General Municipal Election held on
November 8, 2022 – City Clerk’s Office (Pamela
Christian 510-620-6513).
BACKGROUND:
On June 21, 2022, the City of Richmond adopted Resolution No. 79-22 (attached), which provides notice of holding of a municipal election on Tuesday, November 8, 2022. This resolution called for the election of the Mayor and City councilmembers, requested that the Board of Supervisors of the County of Contra Costa consolidate the municipal election with the statewide general election to be held on November 8, 2022, and adopted regulations for candidates for elective office pertaining to: (i) candidates’ statements submitted to the voters, (ii) costs of candidates’ statements and other fees, (iii) word limit for candidates’ statements, and (iv) action to be taken in case of a tie vote.
AGENDA
REPORT
December 20, 2022
Pursuant to Elections Code section 10403, the Contra Costa County Elections Department canvassed the returns of the votes cast in the City of Richmond at the General Election held on November 8, 2022, for candidates and Measure P (rent ordinance amendment) submitted to the electorate.
On December 2, 2022, County Clerk Deborah Cooper certified the results of the election (attached). The City Council must adopt a resolution confirming and accepting the final results of the votes cast in the November 8, 2022, General Municipal Election.
This resolution must be adopted before the newly elected Mayor and Councilmembers are sworn in on January 10, 2023.
DOCUMENTS ATTACHED:
Attachment 1 – Resolution Certifying the Canvass of the November 8, 2022, General Election
Attachment 2 – Certification of County Clerk as to the results of the Canvass of the City of Richmond - November 8, 2022, General Election
Attachment 3 – Resolution No. 79-22 – Calling for the November 8, 2022, Election
Reso. No.
RESOLUTION NO.
RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND,
CALIFORNIA, DECLARING THE CANVASS OF RETURNS AND RESULT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 8, 2022 WHEREAS, the Council of the City of Richmond duly called and ordered held in said City on Tuesday, the 8th day of November 2022, an election consolidated with the General Municipal Election to elect municipal officers; and WHEREAS, the qualified electors, including absent voters, cast ballots at said election for the following proposed Measures:
MEASURE P
“Shall the Ordinance to amend the City of Richmond’s Municipal Code, changing the City’s Rent Ordinance so that the maximum allowable rent increase on rentcontrolled units is adjusted to 60 percent of CPI or three percent whichever is lower, be adopted?”
WHEREAS, said General Municipal Election was held on Tuesday, November 8, 2022, in accordance with law and the Charter of said City and with Chapter 2.16 of the Municipal Code of the City of Richmond, and the votes thereat received and canvassed, and the returns thereof ascertained, determined, and declared in all respects as required by law.
NOW THEREFORE BE IT RESOLVED by the Council of the City of Richmond, as follows:
1. That the statement of the County Clerk of the County of Contra Costa of the votes casts, set forth in Exhibit “A” attached hereto and by this reference made a part hereof, is hereby approved and adopted and is hereby entered on the Minutes of this Council as a statement of the result of said election.
2. That the total number of votes given to the position of Mayor was as follows:
MAYOR (Four Year Term)
Shawn Dunning 7,667 – 29.12%
Nathaniel “Nat” Bates 7,330 – 27.84%
Eduardo Martinez 10,319 – 39.20%
Mark Wassberg 1,009 – 3.83%
3. That the total number of votes given to the three positions of Councilmember was as follows:
COUNCILMEMBER – DISTRICT 2 (Four Year Term)
Andrew Butt 1921 - 50%
Cesar Zepeda 1921 - 50%
COUNCILMEMBER – DISTRICT 3 (Four Year Term)
Courtland “Corky” Booze 846 – 29.27%
Doria Robinson 1,145 – 39.62%
Oscar Garcia 899 – 31.11%
Reso. No.
COUNCILMEMBER – DISTRICT 4 (Four Year Term)
Soheila Bana 4,191 – 67.40%
Jamin Pursell 2,027 – 32.60%
4. That at said General Municipal Election the following named persons received the largest number of votes for the office of Mayor and for the office of Councilmember within their district and were, therefore, duly elected to the office for which they were a candidate, and each having received the largest number of votes cast for any person for such office is hereby declared to be duly and regularly elected to such office for the term commencing January 10, 2023, and the City Clerk is hereby directed to issue a Certificate of Election to each of said persons, certifying their election to the office appearing after their name, and to administer to each of said persons the oath of office prescribed by the Constitution and laws of the State of California and the Charter of said City, to wit:
Eduardo Martinez Mayor – At Large (four-year term)
Doria Robinson Councilmember – District 3 (four-year term) Soheila Bana Councilmember – District 4 (four-year term)
5. That as a result of the tie in District 2, pursuant to Resolution No. 79-22, a tie must be broken by lot. The city clerk summoned the candidates to the Council Chamber on Tuesday, December 6, 2022, at 9:00 a.m. to break the tie. The winner of the lottery is hereby declared to be the City Councilmember of District 2 for the term commencing January 10, 2023, and the City Clerk is hereby directed to issue a Certificate of Election, certifying his election to the office appearing after his name, and to administer the oath of office prescribed by the Constitution and laws of the State of California and the Charter of said City, to wit:
Cesar Zepeda Councilmember – District 2 (four-year term)
6. That at said General Municipal Election the following measure received a majority of the votes cast opposing and supporting said measure and was, duly approved, to wit:
Measure P – Rent Ordinance
Change
“Shall the Ordinance to amend the City of
Richmond’s Municipal Code, changing
the City’s Rent Ordinance so that the
maximum allowable rent increase on rentcontrolled units is adjusted to 60 percent of CPI or three percent whichever is
lower, be adopted?”
Total Yes
(15,390) – 58.81%
Total No
(10,780) – 41.19%
Reso. No.
I certify that the foregoing resolution was adopted by the Council of the City of Richmond at a regular meeting held on December 20, 2022, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
______________________________
Clerk of the City of Richmond
Approved:
Mayor
Approved as to form:
City Attorney
December 20, 2022
City Clerk's Office
DATE: December 20, 2022
TO: Mayor Butt and Members of the City Council
FROM: Pamela Christian, City Clerk
Subject: Continued Use of Teleconferencing
FINANCIAL IMPACT: There is no additional financial impact.
PREVIOUS COUNCIL
ACTION:
December 21, 2021, January 18, 2022, February 15,
2022, March 15, 2022, April 19, 2022, June 21, 2022, July 19, 2022, August 19, 2022, September 19, 2022, October
18, 2022, November 15, 2022
STATEMENT OF THE
ISSUE:
In order for the City Council to continue conducting virtual meetings and comply with the provisions of the Brown
Act, it is necessary for the City Council to make findings verifying the need for the continuation of virtual meetings.
RECOMMENDED ACTION: ADOPT a resolution requiring the continued use of teleconferencing for the meetings of all City legislative bodies pursuant to the provisions of Assembly Bill 361 – City Clerk’s Office (Pamela Christian 510-620-6513).
AGENDA
REPORT
December 20, 2022
DISCUSSION:
Background
Beginning in March of 2020, the Governor issued a series of Executive Orders relaxing certain provisions of the Brown Act in response to the COVID-19 pandemic. In short, those orders allowed local governments to conduct its meetings one hundred percent remotely, so long as members of the public still had the ability to view, listen and comment on items on the agenda. The most recent of these orders expired on September 30, 2021.
On September 16, 2021, the Governor signed into law AB 361, an urgency measure (meaning it became effective immediately) which largely continues the executive orders allowing for remote meetings. The Governor subsequently issued an order making the provisions of AB 361 effective beginning October 1, 2021.
Analysis of Assembly Bill (AB) 361
AB 361 contains several requirements in order to continue the use of remote meetings.
These include:
● There must be a state of emergency declared under the California Emergency Services Act. This effectively means the Governor must have declared the emergency.
● During the state of emergency, either state or local officials have imposed or recommended measures to promote social distancing, or that meeting in person would present an imminent risk to the health or safety of attendees. ● In order to continue to utilize remote meetings, the Council must reconsider the factors above every 30 days and adopt specified findings that the fact relied upon still exist.
As the attached resolution spells out, the State of California is still under an emergency declaration regarding COVID-19, state health officials continue to recommend social distancing to help stop the spread of the virus. The resolution applies to all of the City’s legislative bodies (as defined by the Brown Act) and will remain in effect for the next 30 days. The City will continue to update the findings every 30 days, in compliance with AB 361.
DOCUMENTS ATTACHED:
Attachment 1- Resolution requiring the continued use of teleconferencing for the meetings of all City legislative bodies pursuant to the provisions of AB 361
Reso. No.
RESOLUTION NO. -22
RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA,
MAKING FINDINGS REQUIRING THE CONTINUED USE OF
TELECONFERENCING FOR MEETINGS OF ALL CITY OF RICHMOND
LEGISLATIVE BODIES PURSUANT TO THE PROVISIONS OF AB 361 WHEREAS, in response to the COVID-19 pandemic, the Governor adopted a series of Executive Orders allowing the legislative bodies of local governments to meet remotely via teleconference through September 30, 2021, so long as other provisions of the Ralph M. Brown Act (“Brown Act”) were followed; and
WHEREAS, on September 16, 2021, the Governor signed into law as an urgency measure, AB 361 a bill that amends the Brown Act to allow local policy bodies to continue to meet by teleconferencing during a state of emergency without complying with restrictions in state law that would otherwise apply, provided that the policy bodies make certain findings at least once every 30 days; and
WHEREAS, on behalf of all legislative bodies of the City of Richmond that are subject to the Brown Act, the Richmond City Council has considered the current state of health guidance related to public meetings in Contra Costa County and finds it necessary to continue with remote meetings for the next 30 days to promote public health and safety; and WHEREAS, the entire State of California remains under a proclaimed state of emergency as declared by the Governor of the state of California related to the COVID-19 pandemic; and
WHEREAS, the City Council and all other legislative bodies of the City of Richmond have met remotely during the COVID-19 pandemic and can continue to do so in a manner that allows public participation and transparency while minimizing health risks to members, staff, and the public who would be present with in-person meetings while this emergency continues.
NOW, THEREFORE, BE IT RESOLVED, That the City Council of the City of Richmond finds as follows:
1. As described above, the State of California and the City of Richmond remain in a state of emergency due to the COVID-19 pandemic. At this meeting the Richmond City Council has considered the circumstances of the state of emergency; and
2. As described above State officials continue to recommend measures to promote physical distancing and other social distancing measures, in some settings; and
3. As described above meetings of this body in person would present imminent risks to the safety of attendees, and the state of emergency continues to directly impact the ability of members to meet safely in public; and:
BE IT FURTHER RESOLVED That, based on the findings required by Government Code section 549539(e), as amended by AB 361, the City of Richmond requires the continued use of teleconferencing for the next 30 days for all public meetings of the Richmond City Council and all City of Richmond boards, commissions, committees and subcommittees subject to the Brown Act; and
BE IT FURTHER RESOLVED, That all City public meetings subject to the Brown Act conducted by teleconferencing technology shall provide an opportunity for members of the public to address the body and otherwise occur in a manner that protects all statutory and constitutional rights of the public attending the meeting via teleconferencing, and; BE IT FURTHER RESOLVED That the City Clerk is directed to place a resolution substantially similar to this resolution on the agenda of a future meeting of the City Council within the next 30 days.
Reso. No.
*********************
I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting thereof held, 2022, by the following vote:
AYES: .
NOES:
ABSTENTIONS:
ABSENT:
PAMELA CHRISTIAN
CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
THOMAS K. BUTT
Mayor
Approved as to form:
DAVE ALESHIRE
City Attorney
State of California }
County of Contra Costa : ss.
City of Richmond }
I certify that the foregoing is a true copy of Resolution No. -22, finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on, 2022.
Pamela Christian, Clerk of the City of Richmond
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RICHMOND, CALIFORNIA, November 22, 2022
Community Services Building
440 Civic Center Plaza
Richmond, CA 94804
___________________________________________________________________ A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION The Richmond City Council Evening Open Session was called to order at 5:00 p.m. by Mayor Thomas K. Butt via teleconference.
B. ROLL CALL
Present: Councilmembers Claudia Jimenez, Demnlus Johnson III, Melvin Willis, Vice Mayor Eduardo Martinez, and Mayor Thomas K. Butt. Absent: Councilmembers Nathaniel Bates and Gayle McLaughlin arrived after the roll was called.
C. CLOSED SESSION
City Clerk Pamela Christian clarified that there was only one workers' compensation claim for Item C.1 and the other claim listed was a duplicate.
C.1 CONFERENCE WITH LEGAL COUNSEL - WORKERS'
COMPENSATION CLAIM (Pursuant to Government Code § 54956.95) Claimant: Employee - Fire Department
Claim: 16000077COR
Agency Claimed Against: City of Richmond
Claimant: Employee - Fire Department
Claim: 16000077COR
Agency Claimed Against: City of Richmond
C.2 CONFERENCE WITH LEGAL COUNSEL - LIABILITY
CLAIM: (Pursuant to Government Code § 54956.95)
Claimant: Ofelia Gutierrez
Agency Claimed Against: City Richmond
C.3 CONFERENCE WITH LABOR NEGOTIATORS (Government Code
Section 54957.6)
Agency Representatives: Sharrone Taylor and Jack Hughes Employee organizations:
1. SEIU Local 1021 Full Time Unit and Part Time Unit
2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units
3. Richmond Police Officers Association RPOA
4. Richmond Police Management Association RPMA
5. IAFF Local 188
6. Richmond Fire Management Association RFMA
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C.4 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
Property: Nevin Plaza - 2400 Nevin Plaza
Agency negotiators: Nannette Beacham and David Rosen (DRA & Associates)
Negotiating parties: EAH Housing
Under negotiations: Price and Terms of Payment
Property: South 45th Street to the west, Wall Avenue to the south, Interstate 80 to the east, and the BART tracks to the north Agency negotiators: Anita Luck, Lina Velasco, and Jesus Morales Negotiating parties: Miraflores Community Devco, LLC
Under negotiations: Price and Terms of Payment
Property: Terminal One
Agency negotiators: Lina Velasco and Dave Aleshire
Negotiating parties: Terminal One Development LLC
Under negotiation: Price and terms of payment
C.5 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED
LITIGATION (initiation of litigation pursuant to paragraph (4) of Subdivision (d) of Government Code Section 54956.9)
Two Cases
D. PUBLIC COMMENT BEFORE CLOSED SESSION (public comment limited to items on the Closed Session agenda only)
There were no public speakers via teleconference.
E. ADJOURN TO CLOSED SESSION
The Open Session adjourned to Closed Session at 5:03 p.m. Closed Session adjourned at 6:45 p.m.
F. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
The Regular Meeting of the Richmond City Council was called to order at 6:47 p.m. by Mayor Butt via teleconference.
G. ROLL CALL
Present: Councilmembers Jimenez, Johnson III, McLaughlin, Willis, and Mayor Butt.
Absent: Councilmember Bates and Vice Mayor Martinez arrived after the roll was called.
H. PUBLIC COMMENT INSTRUCTIONAL VIDEO
The public comment instructional video was shown.
I. STATEMENT OF CONFLICT OF INTEREST
None.
J. AGENDA REVIEW
Item Q.3 regarding the Terminal One Project disposition was moved for discussion immediately following the Consent Calendar.
K. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE
DURING CLOSED SESSION
Items C.1 and C.2, workers' compensation and liability claims, were not discussed.
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Item C.3, labor negotiations, a status report was provided and direction was given for continued negotiations.
Item C.4, property negotiations, there was a discussion regarding Nevin Plaza of potential assistance to that project. There was a vote to provide funding for some items involving the project. The motion made by Councilmember Willis, seconded by Councilmember Jimenez, passed by a vote of five to one with one abstention and one no vote. The Miraflores matter was continued for a future meeting. There were legal issues discussed regarding Terminal One potential claims with no reportable action taken.
Item C.5, anticipated litigation, there was no reportable action taken and both cases were continued to the December 6, 2022, City Council meeting.
L. REPORT FROM CONGRESSMAN MARK DESAULNIER (public comment allowed under Open Forum)
Congressman Desaulnier expressed his gratefulness for the opportunity to have represented Richmond through the years. The congressman gave an overview of past and present legislative policies he worked on.
M. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum)
City Manager Shasa Curl deferred her report to a future meeting.
N. CRIME REPORT FROM POLICE CHIEF - 4th Tuesday (public comment allowed under Open Forum)
Chief of Police Bisa French provided the following crime report from October 25 through November 20, 2022: Nineteen aggravated assaults; twenty-two robberies; seven sexual assaults; forty-six burglaries; seventy-seven thefts including catalytic converters; seventysix auto thefts; fifty-six shot spotter reports; and eighty-two calls for shots fired. Chief French reported that police beat seven in the northern district continued to be the area with the highest incidents. Chief French advised challenges with vehicle side shows and that Richmond police were working with other jurisdictions to develop a regional task force. Discussion ensued. The council requested the following: more information regarding the City of Vallejo's proposed ordinance concerning catalytic converter theft; consider developing recycling center agreements not to accept catalytic converters; and a crime analysis comparison report from January to November 2022.
O. OPEN FORUM FOR PUBLIC COMMENT
The following individuals gave comments via teleconference:
Phillip Rosenthal expressed concerns regarding late City Council hearings of urgent agenda items. Mr. Rosenthal urged the council to make it easier for the public to give public comment earlier in the meeting and locate the Zoom teleconference information.
Steve Bishoff advised that San Mateo County was considering branding catalytic converters and the use of vehicle markings to deter theft.
Mark Wassberg gave comments regarding immigration and political corruption.
Bruce Beyaert gave comments regarding the Richmond-San Rafael Bridge trail and Rich City Ride's celebratory event held on November 20, 2022. Mr. Beyaert advised that a study by the University of California, Berkeley found that the trail had not contributed to increased traffic congestion.
P. CITY COUNCIL CONSENT CALENDAR
Motion by Councilmember Johnson III
Seconded by Councilmember Jimenez
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To approve the Consent Calendar.
Ayes (7): Councilmember Bates, Councilmember Jimenez, Councilmember Johnson III, Councilmember McLaughlin, Councilmember Willis, Vice Mayor Martinez, and Mayor Butt
Passed (7 to 0)
P.1 Community Development
P.1.a Amendments to Richmond Municipal Code Article VI Chapter 6.02 ADOPT an ordinance (second reading) with an effective date of January 1, 2023, amending Richmond Municipal Code (RMC) Article VI, Building Regulations, Chapter 6.02 by adopting the 2022 California Building Standards Code with noted local amendments – Community Development Department (Lina Velasco/Chris Castanchoa 510-620-6764).
Adopted Ordinance No. 14-22 N.S.
Q. STUDY AND ACTION SESSION
Q.1 Impact of Richmond Rapid Response Fund (R3F) in the Community and Update on Guaranteed Income and Strategic Planning Process RECEIVE a report from the Richmond Rapid Response Fund Program (R3F) including updates on funds disbursed, residents served, and current and future programming – Councilmembers Demnlus Johnson III and Claudia Jimenez (510- 620-6861).
Councilmembers Johnson III and Jimenez introduced the matter. Interim Director of Community Services LaShonda White, Director of Community Development Lina Velasco, Jim Becker of Richmond Community Foundation, and Jessica Travenia of Richmond Rapid Response Fund/edFUND presented a PowerPoint that highlighted the following: overview and success; direct disbursements; rent relief; guaranteed income, and next steps. Discussion ensued. The council suggested the following: raising the $5,000 cap on the rental assistance funds to accelerate distribution; utilizing data from the Richmond Rent Program to expedite documentation; establishing a deadline or providing a report to the council in six months regarding funds disbursement; and for the Richmond Rent Board to discuss the creation of a rental assistance program administered by the Richmond Rent Program.
Motion by Councilmember Johnson III
Seconded by Councilmember Jimenez
To allow the rent relief program flexibility in the dollar amount disbursed to applicants as well as requesting that quarterly reports be made in regards to the progress with the first report being made in February or March 2023. A friendly amendment made by Councilmember Jimenez, recommending that the Richmond Rent Program present to the Rent Board at its December 2022 meeting how a rental assistance program could be administered by Richmond Rent Program and return to the council in January 2023 with such recommendations, was accepted.
Ayes (6): Councilmember Bates, Councilmember Jimenez, Councilmember Johnson III, Councilmember McLaughlin, Councilmember Willis, and Vice Mayor Martinez
Absent (1): Mayor Butt
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Passed (6 to 1)
Q.2 Emergency Security Services for the Castro Encampment, Contract with Ascend Professional Services, LLC
APPROVE an emergency contract with Ascend Professional Services, LLC, to provide security guard services, for up to three guards, 24 hours a day, seven days a week, including holidays, for term ending on January 31, 2023, in an amount not to exceed $200,000 – Community Development (Lina Velasco/Jesus M.
Morales 510-620-6706).
Director of Community Development Lina Velasco and Housing Manager Jesus Morales introduced the matter. Discussion ensued.
Motion by Councilmember Johnson III
Seconded by Councilmember McLaughlin
To approve said contract.
Ayes (6): Councilmember Bates, Councilmember Jimenez, Councilmember Johnson III, Councilmember McLaughlin, Councilmember Willis, and Vice Mayor Martinez
Absent (1): Mayor Butt
Passed (6 to 1)
Q.3 Terminal One Disposition: Notice to California Department of Housing and Community Development (HCD) and of Community Benefits
APPROVE (1) Terms of Amendment to Land Disposition Agreement for Terminal One Project with Developer; (2) Authorize the city manager and city attorney to finalize the Amendment incorporating the approved terms; (3) ADOPT a resolution Declaring Terminal One Property Exempt From Surplus Land Act; and RECEIVE INPUT on Community Benefits proposed as part of the Project – City Attorney’s Office/Community Development Department (Dave Aleshire/Lina Velasco/James Atencio 510-620-6509). RESOLUTION TO FOLLOW
City Attorney Dave Aleshire introduced the matter. Mr. Aleshire provided project background information, proposed changes to the developer purchase price, and other aspects of the development agreement. Mr. Aleshire highlighted the findings in the proposed resolution. Discussion ensued. The following individuals gave comments via teleconference: Bruce Beyaert, Kathryn Dienst, Robert Bunce, Anthony Kleppe, Don (last name not stated), Chris Cook, Phillip Rosenthal, Brian Lewis, Thomas Knowles, Mark Wassberg, and Mark Hathaway.
Further discussion ensued. The council requested additional information regarding $2.6 million received by the developer in the year 2016; and to resolve property maintenance concerns. Mr. Aleshire advised that there was a finding in the proposed resolution concerning the number of affordable housing units as 559 which should have been 3,923. (At approximately 9:16 p.m., Mayor Butt departed the meeting and appointed Vice Mayor Martinez to chair the remainder of the meeting). Further discussion ensued.
Motion by Councilmember McLaughlin
Seconded by Councilmember Jimenez
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To approve the resolution that includes the Terms of Amendment to Land Disposition Agreement for Terminal One Project with Developer; authorize the city manager and city attorney to finalize the Amendment incorporating the approved terms; and declare Terminal One Property Exempt From Surplus Land Act.
Ayes (6): Councilmember Bates, Councilmember Jimenez, Councilmember Johnson III, Councilmember McLaughlin, Councilmember Willis, and Vice Mayor Martinez
Absent (1): Mayor Butt
Passed (6 to 1)
Q.4 Electric Vehicle Fleet
RECEIVE a presentation from MOTIV PS on the benefits of transitioning to an electric fleet – Vice Mayor Martinez (510-620-6593).
Continued to the December 6, 2022, City Council meeting.
Q.5 Present Traffic Safety Implementation Strategy Based Upon a Number of Stakeholder Requests
Director of Public Works Daniel Chavarria introduced the matter. Infrastructure Administrator Patrick Phelan and Ryan McClain of Fehr & Peers presented a PowerPoint that highlighted the following: program introduction; sample projects by category; and project prioritization and program costs. Discussion ensued.
The council requested the following: review the timing of the street signal lights and traffic circulation near the intersections at Hilltop Drive, San Pablo Avenue, Richmond Parkway, Blume Drive, and at the Canal Boulevard freeway offramp; consider traffic calming measures at 29th Street and Vale Road near Salesian High School, Ohio Avenue near the southside of downtown, and other areas included in the recent petition submitted by the Belding Woods neighborhood; increase communication for neighborhood petitions for traffic safety measures; ensure the goals of the Pavement Equity Plan were met and historically neglected roadways received attention; improve the lighting and pedestrian safety at 6th Street and Macdonald Avenue and in the Iron Triangle area; increase left-turn signals especially at 22nd Street and Barrett Avenue; consider installing speedbumps on 44th Street leading from the Target Store; consider the installation and use of smart-technology for pedestrian and lighting systems to collect real-time data on intersection usage; include in the program the Barrett Avenue and Key Boulevard intersection; and for the council and staff to tour the streets to determine priority areas. (At approximately 10:58 p.m., a motion made by Councilmember Willis, seconded by Councilmember Johnson III, to extend the meeting to finish Item Q.5 and Reports of Officers passed by the following vote:
Ayes: Councilmembers Bates, Jimenez, Johnson III, McLaughlin, Willis, and Vice Mayor Martinez. Noes: None. Abstentions: None. Absent: Mayor Butt). The following individuals gave comments via teleconference: Garland Ellis, Alfredo Angulo, Jim Hanson, and Emily Ross gave comments via teleconference.
Motion by Councilmember Jimenez
Seconded by Councilmember Johnson III
To approve the seventeen projects recommended by staff and add the Barrett Avenue and Key Boulevard intersection as the eighteenth project; and add to the $750,000 the funds that were in the Capital Improvement Projects (CIP) budget for $300,000, and the $150,000 that was allocated in the CIP budget for the
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American Rescue Plan Act needs assessment that was no longer needed, for a total of $1.2 million for staff to start working on the plan. A friendly amendment made by Councilmember McLaughlin to expand the $750,000 to $1.2 million and have that amount come forward in the mid-year budget review was accepted.
Ayes (6): Councilmember Bates, Councilmember Jimenez, Councilmember Johnson III, Councilmember McLaughlin, Councilmember Willis, and Vice Mayor Martinez
Absent (1): Mayor Butt
Passed (6 to 1)
Q.6 Council Direction on Requested Changes to Cannabis License Ordinance PROVIDE direction to City staff on whether amendments to the Cannabis Ordinance should be prepared increasing the number of cannabis retailer licenses – City Attorney’s Office (Dave Aleshire 510-620-6509).
Continued to the December 6, 2022, City Council meeting.
R. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)
None.
S. ADJOURNMENT
There being no further business, the meeting adjourned at 11:25 p.m., in memory of Clara Rae Genser, Bob Dabney, Barbara Martin, and Jim DeWitt, to meet again on December 6, 2022, at 6:30 p.m.
Clerk of the City of Richmond Mayor
December 20, 2022
City Clerk's Office
DATE: December 20, 2022
TO: Mayor Butt and Members of the City Council
FROM: Pamela Christian, City Clerk
Subject: City Council Holiday Schedule
FINANCIAL IMPACT: There is no financial impact with this item
PREVIOUS COUNCIL
ACTION:
None
STATEMENT OF THE
ISSUE:
The Richmond City Council meets every first, third, and fourth Tuesday of every month unless special exceptions are indicated within the Charter, Council Rules and
Procedures, or approved by the City Council.
RECOMMENDED ACTION: APPROVE the City Council holiday schedule as follows:
December 20, 2022, last meeting of 2022; December 27,
2022, and January 3, 2023, no meeting; and January 10,
2023, Swearing-in Ceremony of the new City
Councilmembers - City Clerk’s Office (Pamela Christian
510-620-6513).
AGENDA
REPORT
December 20, 2022
DISCUSSION:
The Richmond City Council has regularly scheduled meetings every first, third, and fourth Tuesday of every month unless exceptions are indicated within the Charter, Council Rules and Procedures, or approved by the City Council.
With approval of this item, the upcoming holiday schedule for Richmond City Council meetings will be as follows:
Date Comment
December 20, 2022 Last City Council Meeting of 2022
December 27, 2022 No meeting
January 3, 2023 No meeting
January 10, 2023 Swearing-in Ceremony
DOCUMENTS ATTACHED:
None
December 20, 2022
City Council
DATE: December 20, 2022
TO: Mayor Butt and Members of the City Council
FROM: Councilmember Gayle McLaughlin
Subject: Acknowledge the Passage of AB 252, State Legislation Preventing Excessive Rent Increases For Bay Area
Floating Homes.
FINANCIAL IMPACT: There is no financial impact related to this item.
PREVIOUS COUNCIL
ACTION:
N/A
STATEMENT OF THE
ISSUE:
Assembly Bill 252 was signed into law on September 28,
2022, by Governor Newsom. This legislation protects
floating homeowners from sharp increases in the rents
they pay for their legal berths on SF Bay. Richmond has ten (10) floating homeowners berthed at Pt. San Pablo
Harbor for which this state law applies. This item is to inform the marina owner and the tenants of this state law.
RECOMMENDED ACTION: ADOPT a resolution acknowledging the passage of AB 252, which is state legislation preventing excessive rent increases for Bay Area floating homes - Councilmember
Gayle McLaughlin 510-620-6636.
DISCUSSION:
On September 28, 2022, Governor Gavin Newsom signed into law Assembly Bill 252 (AB 252) that will protect 477 floating homeowners from sharp increases in the rents they pay for legal berths on San Francisco Bay.
AGENDA
REPORT
December 20, 2022
The two main provisions of this bill are to limit annual berth rent increases in San Francisco Bay Area floating home marinas to three percent (3%) plus the cost of living, or five percent (5%), whichever is lower, and prohibit marina owners from increasing berth rents for floating homes that are sold.
The provisions of AB 252 apply to Bay Area floating home marinas in Alameda, Contra Costa, and Marin Counties, where floating homes are concentrated on San Francisco Bay. This legislation also extends the rent and vacancy control protections enjoyed by many mobile homeowners to those who own floating homes.
Floating home communities provide housing for economically diverse populations, including many seniors and others living on low and fixed incomes. Like mobile homeowners, these residents own their homes but rent their berths. However, while mobile homes in 86 cities and counties have rent protection, and those in 60 jurisdictions have vacancy control, the approximately 500 floating homeowners in California, until passage of AB 252, had no such protections and were vulnerable to excessive rent increases.
The City of Richmond currently has ten (10) floating home households that are sited at Point San Pablo Harbor. Members of the Richmond community who reside at Pt. San Pablo Harbor are part of the Bay Area Floating Homes Association who advocated strongly for this important state legislation.
The attached resolution acknowledges the passage of AB 252 and thanks the Bay Area Floating Homes Association for their dedicated advocacy on behalf of floating home communities throughout the Bay Area. In addition, it directs City staff members to send a copy of this resolution, along with a copy of AB 252, to the marina owners of Point San Pablo Harbor in Richmond, and also resolves that a copy of this resolution be sent to the Richmond households who reside in floating homes at the Point San Pablo Harbor via their advocacy representatives with Bay Area Floating Homes Association.
DOCUMENTS ATTACHED:
Attachment 1 – Resolution
Attachment 2 – AB 252
Reso. No. XX-22
RESOLUTION NO. XX-22
RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA, ACKNOWLEDGING THE PASSAGE OF ASSEMBLY BILL 252 WHICH IS STATE
LEGISLATION PREVENTING EXCESSIVE RENT INCREASES FOR BAY AREA
FLOATING HOMES
WHEREAS, on September 28, 2022 Governor Gavin Newsom signed into law Assembly Bill 252 (AB 252) that will protect 477 floating home owners from sharp increases in the rents they pay for legal berths on San Francisco Bay; and
WHEREAS, its two main provisions limit annual berth rent increases in San Francisco Bay Area floating home marinas to 3% plus the cost of living, or 5%, whichever is lower, and prohibit marina owners from increasing berth rents for floating homes that are sold; and WHEREAS, the provisions of AB 252 apply to Bay Area floating home marinas in Alameda, Contra Costa, and Marin Counties, where floating homes are concentrated on San Francisco Bay; and
WHEREAS, this bill was drafted and introduced by Assembly Member Mia Bonta (D-AD18 Oakland), Assembly Member Marc Levine (D- AD10 Marin-Sonoma), and State Senators Mike McGuire (D-SD2- Marin, Sonoma and North Coast) and Nancy Skinner (D-SD9-Oakland) joined as co-authors; and
WHEREAS, Bonta introduced AB 252 on June 16th, saying: “Currently there are no state-level protections from excessive rent increases, and there is no place to move a floating home; when rents become unaffordable, floating home owners are especially vulnerable. If this is not remedied, residents on low or fixed incomes will be displaced;” and WHEREAS, floating home communities provide housing for economically diverse populations, including many seniors and others living on low and fixed incomes. Like mobile homeowners, these residents own their homes but rent their berths. However, while mobile homes in 86 cities and counties have rent protection, and those in 60 jurisdictions have vacancy control, the approximately 500 floating homeowners in California, until passage of AB 252, had no such protections; and
WHEREAS, thanks to this legislation, floating homeowners now have protection from the threat of unreasonable rent increases that could cause them to lose their homes or significantly reduce the value of their property, while simultaneously ensuring that marina owners can earn a fair return on investment; and
WHEREAS, the City of Richmond currently has ten (10) floating home households that are sited at Point San Pablo Harbor; and
WHEREAS, members of the Richmond community who reside at Pt San Pablo Harbor are part of the Bay Area Floating Homes Association who advocated strongly for this important state legislation.
NOW, THEREFORE, BE IT RESOLVED that the City of Richmond acknowledges the passage of this important state bill and thanks the Bay Area Floating Homes Association for their dedicated advocacy on behalf of floating home communities throughout the Bay Area; and BE IT FURTHER RESOLVED, that the Richmond City Council directs staff to send a copy of this resolution, along with a copy of AB 252, to the marina owners of Point San Pablo Harbor in Richmond; and
BE IT FINALLY RESOLVED, that a copy of this resolution also be sent to the Richmond households who reside in floating homes at the Point San Pablo Harbor via their advocacy representatives with Bay Area Floating Homes Association.
Reso. No. XX-22
**********************
I certify that the foregoing resolution was passed and adopted by the Council of the City of Richmond at a regular meeting thereof held December 20, 2022, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
Mayor
Approved as to form:
City Attorney
State of California }
County of Contra Costa : ss.
City of Richmond }
I certify that the foregoing is a true copy of Resolution No. XX-22, finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on December 20, 2022.
Pamela Christian, Clerk of the City of Richmond
Assembly Bill No. 252
CHAPTER 633
An act to amend Section 800.4 of, and to add and repeal Section 800.40.5 of, the Civil Code, relating to housing.
[ Approved by Governor September 28, 2022. Filed with Secretary of State September 28, 2022. ]
LEGISLATIVE COUNSEL'S DIGEST
AB 252, Mia Bonta. Floating home marinas: rent caps.
Existing law, the Tenant Protection Act of 2019, prohibits, with certain exceptions, an owner of residential real property from increasing the gross rental rate for a dwelling or unit more than 5% plus the percentage change in the cost of living, as defined, or 10%, whichever is lower, of the lowest gross rental rate charged for the immediately preceding 12 months, subject to specified conditions.
Existing law, the Floating Home Residency Law, prescribes various terms and conditions on tenancies in floating home marinas, as defined. Existing law defines “floating home marina” for these purposes as an area where 5 or more floating home berths are rented, or held out for rent, to accommodate floating homes, but does not include, among other things, a marina where 10% or fewer of the berths are leased or held out to lease to floating homes.
This bill would revise the definition of “floating home marina” by deleting the provision that excludes a marina where 10% or fewer of the berths are leased or held out to lease to floating homes.
Existing law defines “tenancy” for purposes of the Floating Home Residency Law as the right of a homeowner to the use of a berth within a floating home marina to locate, maintain, and occupy a floating home, and accessory structures or vessels, including the use of the services and facilities of the floating home marina. Existing law requires the management of a floating home marina to give a homeowner written notice of any increase in their rent at least 30 days before the date of the increase, the reason for the
increase, and the basis for any calculation used in determining the amount of the increase.
This bill would, until January 1, 2030, prohibit the management of a floating home marina in the county of Alameda, Contra Costa, or Marin, from increasing the gross rental rate for a tenancy in a floating home marina by more than 3% plus the percentage change in the cost of living, as defined, or 5%, whichever is lower, of the lowest gross rental rate charged at any time during the immediately preceding 12 months, as specified. The bill would prohibit management of a floating home marina from increasing the gross rental rate for a tenancy in more than 2 increments over a 12-month period, after the tenant maintains the tenancy over a 12-month period. The bill would prohibit management from establishing the initial rental rate of a new homeowner that purchases a floating home in the marina if the purchase qualifies as an in-place transfer, as specified. The bill would define “in-place transfer” as a sale of a floating home where the floating home is transferred and remains docked at the same berth.
This bill would exempt specified floating home berths from the rental rate increase limitations described above, including, among others, floating home berths restricted by deed, regulatory restriction contained in an agreement with a government agency, or other recorded document as affordable for very low, low-, or moderate-income persons and families. The bill would specify that these provisions apply to rent increases for a tenancy in a floating home marina occurring on or after January 1, 2022. The bill would provide that in the event that management increases the rent by more than the amount specified above between January 1, 2022, and January 1, 2023, then the applicable rent on January 1, 2023, is the rent as of January 1, 2022, plus the maximum permissible increase, and that management is not liable to the homeowner for any corresponding rent overpayment. The bill would void any waiver of the rights provided under these provisions.
This bill would make legislative findings and declarations as to the necessity of a special statute for the Counties of Alameda, Contra Costa, and Marin.
Digest Key
Vote: majority Appropriation: no Fiscal Committee: no Local Program: no Bill Text
THE PEOPLE OF THE STATE OF CALIFORNIA DO
ENACT AS FOLLOWS:
SECTION 1.
Section 800.4 of the Civil Code is amended to read:
800.4.
“Floating home marina” means an area where five or more floating home berths are rented, or held out for rent, to accommodate floating homes, but does not include a marina or harbor that satisfies all of the following:
(a) The marina or harbor is managed by a nonprofit organization, the property, assets, and profits of which may not inure to any individual or group of individuals, but only to another nonprofit organization.
(b) The rules and regulations of the marina or harbor are set by majority vote of the berthholders thereof.
(c) The marina or harbor contains berths for fewer than 25 floating homes.
SEC. 2.
Section 800.40.5 is added to the Civil Code, to read:
800.40.5.
(a) (1) Subject to subdivision (b), management shall not, over the course of any 12- month period, increase the gross rental rate for a tenancy for a floating home berth in a floating home marina more than 3 percent plus the percentage change in the cost of living, or 5 percent, whichever is lower, of the lowest gross rental rate charged for a tenancy at any time during the 12 months prior to the effective date of the increase. (2) If the same homeowner maintains a tenancy over any 12-month period, the gross rental rate for the tenancy shall not be increased in more than two increments over that 12-month period, subject to the other restrictions of this subdivision governing gross rental rate increases.
(b) (1) For a new tenancy in which no homeowner from the prior tenancy remains in lawful possession of the floating home berth, management may establish the initial rental rate not subject to subdivision (a). However, if the applicable local agency or jurisdiction has adopted an ordinance, rule, regulation, or initiative measure that limits the allowable rental rate for a new tenancy, that ordinance, rule, regulation, or initiative measure shall apply. Subdivision (a) shall be applicable to subsequent increases after the initial rental rate has been established, except as otherwise provided in this section.
(2) Notwithstanding paragraph (1), management shall not impose an increase in rent on a homeowner that purchases a floating home if the purchase qualifies as an in-place transfer, and the initial rental rate shall be set at the rental rate of the previous tenancy.
Subdivision (a) shall be applicable to subsequent increases after the initial rental rate has been established.
(c) Management shall provide notice of any increase in the rental rate, pursuant to subdivision (a), to each homeowner in accordance with Section 800.40. (d) Subdivision (a) shall not apply to a tenancy for any of the following:
(1) A floating home berth restricted by deed, regulatory restriction contained in an agreement with a government agency, or other recorded document as affordable housing for persons and families of very low, low, or moderate income, as defined in Section 50093 of the Health and Safety Code, or subject to an agreement that provides housing subsidies for affordable housing for persons and families of very low, low, or moderate income, as defined in Section 50093 of the Health and Safety Code or comparable federal statutes.
(2) A floating home berth subject to any ordinance, rule, regulation, or initiative measure that restricts annual increases in the rental rate to an amount less than that provided in subdivision (a).
(e) (1) (A) This section shall apply to all rent increases occurring on or after January 1, 2022.
(B) This section shall become operative January 1, 2023. (2) In the event that management has increased the rent by more than the amount permissible under subdivision (a) between January 1, 2022, and January 1, 2023, both of the following shall apply:
(A) The applicable rent on January 1, 2023, shall be the rent as of January 1, 2022, plus the maximum permissible increase under subdivision (a). (B) Management shall not be liable to a homeowner for any corresponding rent overpayment.
(f) Any waiver of the rights under this section shall be void as contrary to public policy. (g) For the purposes of this section:
(1) “Consumer Price Index for All Urban Consumers for All Items” means the CPI-U for the San Francisco-Oakland-Hayward metropolitan area, or any successor metropolitan area index.
(2) (A) “Percentage change in the cost of living” means the percentage change in the applicable CPI-U, as described in paragraph (1) and computed pursuant to subparagraph (B) of this paragraph.
(B) (i) For rent increases that take effect before August 1 of any calendar year, the following shall apply:
(I) The percentage change shall be the percentage change in the amount published for April of the immediately preceding calendar year and April of the year before that. (II) If there is not an amount published in April for the applicable geographic area, the percentage change shall be the percentage change in the amount published for March of the immediately preceding calendar year and March of the year before that. (ii) For rent increases that take effect on or after August 1 of any calendar year, the following shall apply:
(I) The percentage change shall be the percentage change in the amount published for April of that calendar year and April of the immediately preceding calendar year. (II) If there is not an amount published in April for the applicable geographic area, the percentage change shall be the percentage change in the amount published for March of that calendar year and March of the immediately preceding calendar year. (iii) The percentage change shall be rounded to the nearest one-tenth of 1 percent. (3) “In place transfer” means the sale of a floating home where the floating home is transferred by a homeowner to a subsequent homeowner and remains docked at the same berth.
(h) (1) Nothing in this section affects the authority of a local government to adopt or maintain an ordinance, rule, regulation, or initiative measure that establishes a maximum amount that may be charged for rent or the rental rate for a new tenancy, including any ordinance, rule, regulation, or initiative measure adopted before the effective date of this section. However, if a local ordinance, rule, regulation, or initiative measure allows for the rental rate for a new tenancy or a rental rate increase greater than that provided in subdivision (a), this section shall apply. (2) This section is not intended to express any policy regarding the appropriate, allowable rental rate increase limitations imposed by ordinance, rule, regulation, or initiative measure regulating rent increases adopted before or after the effective date of this section.
(i) This section shall only apply to floating home marinas in the Counties of Alameda, Contra Costa, and Marin.
(j) This section shall remain in effect only until January 1, 2030, and as of that date is repealed.
SEC. 3.
The Legislature finds and declares that a special statute is necessary and that a general statute cannot be made applicable within the meaning of Section 16 of Article IV of the California Constitution because of the unique need to respond to the especially high cost of housing, the limited number of floating home berths available on or around the San Francisco Bay, including the Counties of Alameda, Contra Costa, and Marin, and the impossibility of developing new floating home berths.
December 20, 2022
City Manager's Office
DATE: December 20, 2022
TO: Mayor Butt and Members of the City Council
FROM: LaShonda White, Interim Director of Community Services Shane Johnson, Senior Administrative Analyst
Patrick Seals, Senior Management Analyst
Guadalupe Morales, Assistant Administrative Analyst
Subject: Proposed Fiscal Year 2023-2024 Environmental Community and Investment Agreement (ECIA) Competitive Grant
Program
FINANCIAL IMPACT: The ECIA provides $80 million in revenue to Richmond over a 10-year period. From this total, $6 million was allocated to fund the competitive grant program to support community programs and non-profits focused on community, youth, and youth sports. An allocation of $325,000 is proposed for the Fiscal Year 2023-2024 grant cycle. As in previous grant cycles, additional funding will be allocated to support staff time and a possible capacity-building program for
community-based organizations. (11771018-400201-2A111)
PREVIOUS COUNCIL
ACTION:
December 21, 2021
STATEMENT OF THE
ISSUE:
City staff members are seeking City Council approval for the proposed guidelines and application for the Fiscal Year (FY) 2023-2024 Environmental and Community Investment
Agreement (ECIA) Community Grant Program. City staff
currently assigned to administer the FY 2023-24 ECIA
Community Grant Program, are also assigned to support the facilitation of the mandated release and disbursement of the Richmond Fund for Children and Youth (RFCY) Grant
Program. Due to continued limited capacity of assigned City staff, proposed total grant award allocations for FY 2023- 2024 remain modified from the program’s original allocation.
AGENDA
REPORT
December 20, 2022
RECOMMENDED
ACTION:
APPROVE the Fiscal Year 2023-2024 Environmental and
Community Investment Agreement (ECIA) competitive grant program annual allocation of $325,000; and AUTHORIZE
the release of the Request for Application and Guidelines – City Manager’s Office (LaShonda White/Shané
Johnson/Patrick Seals 510-620-6512).
DISCUSSION:
The Environmental and Community Investment Agreement (ECIA) Competitive Grant Program is entering into its eighth funding cycle for Richmond-serving organizations that support community, youth, and youth sports. In previous years, the ECIA has allocated $600,000 annually across four (4) categories, including the Competitive Grant Awards (990N and 990), City Council Approved Awards, and the Community Services MiniGrant Awards. To date, the ECIA Competitive Grant Program has awarded more than 146 grants totaling more than $3.13 million.
City staff is preparing to simultaneously release the Richmond Fund for Children and Youth (RFCY) Request for Proposal (RFP) and the ECIA Request for Application (RFA).
City staff assigned to support the ECIA Competitive Grant Program are also assigned to administer and manage the RFCY Grant Fund. During Fiscal Year (FY) 2022-2023, the City Council approved a reduction in the total ECIA grant award amount to accommodate the limited staff capacity available to effectively oversee both ECIA and RFCY grant programs. City staff is requesting the same reduced allocation for the FY 2023-2024 ECIA grant cycle.
Proposed FY 2023-2024 ECIA Grant Application and Guidelines ECIA grant staff is bringing forth proposed guidelines and applications for the FY 2023- 2024 ECIA Competitive Grant Program (See Attachments 1 and 2 for Categories 1-3, and Attachments 3 and 4 for Category 4). To provide opportunities for organizations with different capacities and different financial needs to have access to grant funds, the $325,000 available for grants is allocated in the method described below (See Table 1):
December 20, 2022
Table 1
Grant Award
Options
Award Decision
Made By
Award Range Standard Award
Amount
Proposed
Award
Amount
1 Competitive Grant
Awards
Gross Receipts
Less than $50,000
City Council
(Recommendations
made by ECIA
Review Panel) $5,000 -
$50,000 $500,000 $225,000 2 Competitive Grant
Awards
Gross Receipts
More than $50,000
City Council
(Recommendations
made by ECIA
Review Panel)
3 City Council
Approved Awards City Council
Amounts based
on Council
discretion
$50,000 $50,000
4 Community
Services Mini-Grant
Awards
(separate
application)
Community
Services
Department
Up to $5,000 $50,000 $50,000
TOTAL $600,000 $325,000*
*Final amounts might differ slightly
Categories 1 & 2: Competitive Grant Awards – Total Allocation of $225,000 For categories 1 and 2, organizations will be grouped based on their annual gross receipts (verified using 990s or audited financials). Organizations whose budgets are similarly situated will be reviewed in context with comparable organizations. The major components of the competitive grant program include the following:
Funding Allocations:
o $225,000 is available to award to organizations under categories 1 and 2 o A maximum of $100,000 is available to organizations with annual budgets over $750,000 (per last completed 990s or audited financials) Eligibility Requirements:
o Per the ECIA, organizations must provide services focused on the community, youth, and/or youth sports to Richmond and North Richmond residents
December 20, 2022
o Organizations must operate as a non-profit entity with 501(c)(3) tax status with current financial statements (i.e., Filed I.R.S. Form 990 or 990-N or current audited financials) Fiscal sponsors may be used. o A minimum of 80 percent (80%) of the organization’s proposed grant-funded program/services must be provided to Richmond residents. Richmond-based organizations will receive extra points through the application review process.
If awarded and ECIA grant, grant funds may only be spent serving Richmond residents.
o Organizations that received an ECIA grant award of more than $10,000 during the FY 2022-2023 grant cycle (current grant cycle) are not eligible to apply during the FY 2023-2024 ECIA grant cycle.
Application Submission Requirements:
o Completed application
o Proof of 501(c)(3) status
o Financial statements
o List of Board of Directors and affiliations
o Signed agreement between the organization and the fiscal sponsor, if applicable
Tentative schedule (subject to change)
TASK DATE
Application Release Date December 27, 2022
FY 2022-2023 ECIA Information Session January 2023
Applications Due (No Exceptions) February 12, 2023, by 11:59 p.m.
Application Review and Scoring March – April 2023
City Council Review and Approval April 2023
Grant Award Notification May 2023
Grant Award Period July 1, 2023 - June 30, 2024
Category 3: City Council Approved Awards - Total Allocation of $50,000 A total of $50,000 is allocated for Category 3 which allows for the re-evaluation of applications submitted by organizations that applied for the ECIA Grant (through categories 1 and 2), met all submission requirements, were evaluated by the ECIA Grant Review Committee, but were not recommended for funding. It is proposed that the City Council Ad-Hoc Committee will make a recommendation to the full City Council regarding grant awards in May 2023. City staff will then enter into grant agreements with the organizations.
Category 4: Community Services Mini-Grant Award Allocation – Total Allocation of $50,000
A total of $50,000 is allocated for Category 4 - Community Services Department (CSD) Mini-Grant Awards. Grant awards will be up to $5,000, and the number of awards
December 20, 2022
available is determined based on the amount of each award. The Richmond Community Services Department mini-grant program is a component of the ECIA Grant Program.
Richmond-serving organizations that provide services that meet the needs of the community and youth, and that partner with and/or consistently utilize facilities managed by the Community Services Departments can apply for the mini-grant (Attachments 3 and 4). Grant awards are paid on a reimbursement basis and decisions regarding grant award amounts and advances are based on the discretion of the Community Services Department and a review panel.
The tentative schedule associated with the application and administration of the CSD Mini-Grant in the FY 2023-2024 cycle is as follows:
TASK DATE
Application Release January 3, 2023
Application Deadline February 17, 2023
Grant Application Review and Scoring February – March 2023 City Council Review and Approval April – May 2023
Grant Award Notification April – May 2023
Grant Award Period (Start Date is Dependent Upon
Execution of Grant Agreement)
July 1, 2023 – June 30, 2024
Upon selection of the grantees, Community Services and each organization will enter an agreement and 100 percent (100%) of funds will be distributed in FY 2023-2024.
Next Steps
City staff is requesting City Council approval of the FY 2023-2024 guidelines and application, allowing staff to make changes, as needed, for clarification purposes.
DOCUMENTS ATTACHED:
Attachment 1 – FY 2023-2024 Richmond ECIA Community Grant Program Application Attachment 2 – FY 2023-2024 Richmond ECIA Community Grant Program Guidelines Attachment 3 – FY 2023-24 CSD Mini-Grant Application
Attachment 4 – FY 2023-24 CSD Mini-Grant Guidelines
FY 2023-24 ECIA Grant Application - 1-
2023-2024 ECIA COMMUNITY
GRANT PROGRAM APPLICATION
APPLICATION DEADLINE: Sunday, February 12, 2023, NO LATER THAN 11:59 p.m.
SECTION I – ORGANIZATION INFORMATION
Community-Based Organization Information (Applicant Information):
Fiscal Sponsor (Organization with 501(c)(3) tax status:
Name of Organization:
Click here to enter text.
Executive Director Name:
Click here to enter text.
Organization Address:
Click here to enter text.
Project Manager Name (primary contact for
the grant):
Click here to enter text.
Project Manager Title:
Click here to enter text.
Phone Number:
Click here to enter text.
Email Address:
Click here to enter text.
Program/Project Budget:
Program/Project Budget:
$ Click here to enter text.
Amount of Grant Funds requested:
$ Click here to enter text.
Organizational Budget:
$ Click here to enter text.
Fiscal-Sponsor Budget (If applicable):
$ Click here to enter text.
Program/Project:
Program/Project Title: Click here to enter text.
Program Project Summary (50-word limit): Click here to enter text. % of Richmond Residents Served by Your Proposed Program/Project?: Click here to enter text.
Will Your Program or Project Serve Youth (through age 21)?: Click here to select “Yes” or “No” Please select one (1) category that BEST describes the type of project or program that your organization plans to provide with the requested grant funds from the drop-down list:
CLICK HERE and Select the program category from the drop-down.
Name of Organization:
Click here to enter text.
Executive Director Name:
Click here to enter text.
Organization Address
Click here to enter text.
Project Manager Name (primary contact for
the grant):
Click here to enter text.
Project Manager Title:
Click here to enter text.
Email Address:
Click here to enter text.
Phone Number:
Click here to enter text.
FY 2023-24 ECIA Grant Application - 2-
2023-2024 ECIA COMMUNITY
GRANT PROGRAM APPLICATION
SECTION 2 – PROGRAM/PROJECT DESCRIPTION
a. Provide information about your organization (e.g., number of years in operation, description of services provided and the population served).
Click here to enter text.
b. Describe in detail the program or project your organization is proposing to implement with the grant funds. Clearly list the major components or aspects of your program or project.
Click here to enter text.
c. Provide a timeline for project implementation using the template below. Include specific tasks/activities that will be accomplished within each quarter.
Task/Activities Month
1 st Term (July 1– December 31)
Click here to list, bullet, or number entries. Click here to list corresponding dates.
2 nd Term (January 1– June 30)
Click here to list, bullet, or number entries. Click here to list corresponding dates.
d. List the staff members responsible for the implementation of the program or project. Briefly describe the staff’s experience working on the proposed program/project and/or similar projects. Include résumés or provide descriptions of work experience with each copy of the application.
Click here to enter text.
e. If you plan to collaborate with other entities (i.e., non-profits, governmental entities, private entities) to implement your program or project, please complete the table below.
Note: A letter of collaboration must be included as a part of your application ONLY IF your organization plans to partner with a government entity(ies) (e.g., city, state, county, school district, etc.).
Partner Specific Role:
Click here to enter text. Click here to enter text.
Click here to enter text. Click here to enter text.
FY 2023-24 ECIA Grant Application - 3-
2023-2024 ECIA COMMUNITY
GRANT PROGRAM APPLICATION
SECTION 3 – PROJECT IMPACT AND GOALS
a. Describe the target population and geographic area that your organization plans to serve with the grant funds and what impact the proposed program or project will have on the target population.
Click here to enter text.
b. List the number of individuals that will be served as a result of your program or project.
Total Number of Individuals Served by
Proposed ECIA Funded Program or
Project
Total Number of Richmond Residents
Served by Proposed ECIA Funded
Program or Project
Click here to enter text. Click here to enter text.
c. List the major program or project goal(s) and how your organization will measure if you reach your desired goal. The goal should be measurable and data-driven. There should be at least one (1) expected outcome per major program or project component.
Major Program
Component(s)
Major Program
Outcome(s)
Indicator/
Measurement
Goal Evaluation
Method
Click here to enter text. Click here to enter
text.
Click here to
enter text.
Click
here.
Click here to enter
text.
Click here to enter text. Click here to enter
text.
Click here to
enter text.
Click
here.
Click here to enter
text.
d. How will your organization assess or gauge the success of your program/project at its completion?
Click here to enter text.
e. How do you plan to sustain the program or project after the grant funds are expended? Click here to enter text.
SECTION 4 – FINANCIAL VIABILITY
a. Attach your organizational budget to each copy of the application. The organizational budget can be submitted in any format as long as it shows revenue and expenditures for your organization’s current operating year.
b. Complete the program budget table using the provided MS Word or MS Excel template to complete the table.
FY 2023-24 ECIA Grant Application - 4-
2023-2024 ECIA COMMUNITY
GRANT PROGRAM APPLICATION
ECIA GRANT APPLICATION SUBMISSION ACKNOWLEDGMENT
This page should be included in your application packet. It will not count toward your page limit.
By submitting this application and the supporting application materials, you agree that:
You are an Officer on the Board of Directors of the organization submitting the grant application
You have thoroughly read and understand the grant program guidelines and application questions and City of Richmond requirements (business license, insurance, and grant agreement)
All questions contained in the application have been answered and the following required documents are included as part of our application packet:
☐Completed application (all sections completed and questions answered, including resumes)
☐Organizational budget
☐Proof of 501(c)(3) status (Non-Profit Status Determination letter from the Internal Revenue Service)
☐Financial statements – most recent (current) audited financials or Internal Revenue Service Form 990 or 990-N. Reviewed or compiled annual financial statements are allowable for faith-based organizations.
☐List of Board of Directors and their affiliations
☐Letter describing and authorizing collaboration with a governmental entity(ies), if applicable
☐Signed agreement between the organization and the fiscal sponsor, if applicable Your organization will obtain comprehensive background checks and/or fingerprinting of all employees and/or volunteers.
Volunteers that work directly with youth or such other vulnerable populations. (For applicable organizations requesting funds to support an existing or new youth program and/or program that works with other vulnerable populations.) To the best of your knowledge, the information included as part of this application is true and accurate
------------------------------------------
Click here to enter Organization Name. Click here to enter a date from drop-down.
Click here to enter Name of Board Officer. Click here to enter Title of Board Officer.
Signature – Officer of Board
Guidelines -1- FY 2023-2024 ECIA Grant
FY 2023-2024
RICHMOND - ENVIRONMENTAL & COMMUNITY INVESTMENT
AGREEMENT (ECIA)
COMMUNITY GRANT PROGRAM GUIDELINES &
APPLICATION
REQUEST FOR APPLICATION (RFA)
All interested applicants should check the City’s ECIA website (www.ci.richmond.ca.us/ECIAgrants) to ensure that they receive any addendums to this RFA, emails or special announcements.
Application is due on Sunday, February 12, 2023, at 11:59 p.m. (NO EXCEPTIONS) Materials must be submitted electronically to:
www.ci.richmond.ca.us/ECIAapplications
Guidelines -2- FY 2023-2024 ECIA Grant
RICHMOND - ECIA COMMUNITY GRANT PROGRAM
FY 2022-2023 GRANT GUIDELINES AND APPLICATION
Table of Contents
ECIA Background ........................................................................... 3 Eligibility Requirements................................................................... 4 Grant Award Amounts and Categories ........................................... 5 Eligible Uses of Grant Funds .......................................................... 6 Ineligible Uses of Grant Funds........................................................ 6 Fiscal Sponsorships........................................................................ 7 Collaborating Organizations............................................................ 7 Application Submission Requirements............................................ 8 Application Submission Details....................................................... 9 Payment Provisions ........................................................................ 9 Review Criteria ............................................................................. 10 Application Review and Selection Process ................................... 11 Application Deadline ..................................................................... 11 Late Application or Modification to Applications............................ 12 Applicant Assistance Prior to Due Date ........................................ 12 Schedule....................................................................................... 12 Questions or Addendums to the Applications ............................... 13 Grantee Requirements.................................................................. 13 City Staff Contact.......................................................................... 14 General Terms and Conditions ..................................................... 14 Exhibits ......................................................................................... 16
Guidelines -3- FY 2023-2024 ECIA Grant
RICHMOND - ECIA COMMUNITY GRANT PROGRAM
FY 2022-2023 GRANT APPLICATION GUIDELINES
ECIA BACKGROUND
On July 29, 2014, the Richmond City Council approved the Chevron Environmental and Community Investment Agreement (ECIA), which will invest $90 million dollars to the Richmond community over 10-years. The ECIA includes investments in community programs, a scholarship program, competitive community grants, community-based greenhouse gas reduction programs, and a photovoltaic solar farm.
The ECIA specifies the amount and disbursement timeline of Chevron’s funding obligation, as well as funding allocations over a ten-year period (beginning in 2016) for the following programs:
Scholarship program - $35 million
Electric City and Easy Go - $18 million
Roof-top solar, energy retrofit, zoning ordinance update - $6.25 million Job training program - $6 million
Competitive grant program - $6 million
Transportation and transit programs - $2.75 million
Public safety programs - $2 million
Urban Forestry - $2 million
Free internet access - $1 million
Climate Action Plan - $1 million
It is proposed that $325,000 is allocated for the FY 2023-24 grant cycle.
It is the goal of the Richmond City Council to provide opportunities for organizations with varying capacities and financial needs to have access to ECIA grant funds. ECIA grant funds are awarded on an annual basis and therefore, organizations should not become reliant on this funding source. All Richmond-serving non-profit organizations are eligible to apply for funding; however, in an attempt to fund a variety of organizations, the City Council would like to allocate the majority of the available grant funding to organizations that have smaller annual budgets, greater needs for capacity building and limited staffing, and that might not have access to other forms of funding.
Guidelines -4- FY 2023-2024 ECIA Grant
ELIGIBILITY REQUIREMENTS
Organizations must meet the following conditions to be eligible to apply for a grant:
Provide services focused on the community, youth and/or youth sports to Richmond and North Richmond residents
Operate as a non-profit entity with 501(c)(3) tax status with current financial statements (i.e., Filed I.R.S. Form 990 or 990-N or current audited financials). Fiscal sponsors can be used.
Provide services to Richmond residents (Richmond-serving) A minimum of 80 percent of the organization’s proposed grant-funded programs/services must be provided to Richmond residents. If awarded an ECIA grant, grant funds can only be spent serving Richmond residents. Note: Organizations that received an ECIA grant award of more than $10,000 during the previous (FY 2022-23) ECIA grant cycle are ineligible to apply in the current grant cycle (FY 2023-24).
Guidelines -5- FY 2023-2024 ECIA Grant
GRANT AWARD AMOUNTS AND CATEGORIES
Grant allocation amount: The amount available for the FY 2022-2023 grant cycle (July 1, 2022 – June 30, 2023) is $325,000.
Minimum and maximum grant awards: The minimum grant award is $5,000. The maximum grant award is $50,000. The number of awards available will be determined based on the amount of each award.
Number of applications per grant cycle: Organizations may submit only one application per grant cycle.
Award categories: $375,000 available for grants is allocated over four different categories listed below. Categories 1 and 2 are relevant to this Request for Application:
Grant Award
Options
Eligibility Award Decision
Made By
Award Range Total Award
Amount
1 Competitive
Grant Awards
(Relevant for this
Application)
Non-profit organizations
reporting gross receipts of
less than $50,000
annually
City Council
(Recommendations
made by ECIA
Review Panel)
$5,000 - $50,000 $225,000
See Special
Note Below
2 Competitive
Grant Awards
(Relevant for this
Application)
Non-profit organizations
reporting gross receipts of
more than $50,000
annually
City Council
(Recommendations
made by ECIA
Review Panel)
3 City Council
Approved
Awards
Organizations that applied
for the ECIA Grant
(categories 1 and 2) but
were not recommended
for funding
City Council Amounts based
on Council
discretion
$ 50,000
4 Community
Services MiniGrant Awards
Non-profit organizations
with 501(c)(3) tax status
with programming
connected to the
Community Services
Department
Community
Services
Department
Up to $5,000 $ 50,000
TOTAL $325,000
SPECIAL NOTE:
A maximum of $100,000 in grant awards is available to organizations with annual budgets over $750,000 (per last completed 990s or audited financials).
Guidelines -6- FY 2023-2024 ECIA Grant
ELIGIBLE USES OF GRANT FUNDS
Grants will be awarded to projects or programs in the following areas:
Youth programs (through age 21)
Youth sports programs (through age 21)
Community-focused programs
*Youth-serving organizations are defined as those organizations where 80% of ECIA grant-funded programs/services will be provided to youth (birth through age 21)
Examples of eligible projects or programs include but are not limited to:
Youth enrichment projects
Summer camps
Youth sports programs
Programs that support health and wellness and eliminate health disparities Bike and pedestrian pathway enhancements and construction projects Programs that support students and parents at Richmond schools Service-learning programs
Gardening and urban greening projects
INELIGIBLE USES OF GRANT FUNDS
Grant funds may not be used for the following reasons:
Repayment of existing debt or pre-existing tax liens or obligations Legal, loan, or bank fees
Subsidization of existing contracts
Political campaigns or lobbying
Advancement of certain sectarian, politically partisan, or religious projects (grant funds should be used for specific programs and not to advance the causes of any of the stated groups)
Fundraisers or other events not open to the general public A project or program which is clearly intended for commercial gain A project or program that occurs before or after the grant award period Support of individuals
For businesses established for personal benefit or profit To support annual fund drives
To fund an agency’s deficit or endowment
To repay loans
Furniture
Cell phones
Bonuses
For the direct support of religious activities. Secular activities offered to the Richmond community that is provided by religious organizations regardless of congregational membership or statements of belief may be eligible for grant funds.
Guidelines -7- FY 2023-2024 ECIA Grant
FISCAL SPONSORSHIPS
What types of organizations should utilize a fiscal sponsor? A non-governmental organization (sponsoree) that does not have 501(c)(3) tax status must utilize a fiscal sponsor to apply for this grant. It is the sole responsibility of the sponsoree to find an organization with 501(c)(3) tax status that is willing to serve as a fiscal sponsor.
What is fiscal sponsorship?
Fiscal sponsorship allows organizations without 501(c)(3) tax status to apply for the ECIA grant, as well as other grants that require an organization to have such status. A fiscal sponsorship agreement should be entered into between the sponsoree and an organization that has 501(c)(3) tax status.
The fiscal sponsorship agreement allows the sponsoree to raise tax-deductible contributions through grants and individual donations.
Tax-deductible funds are given to the fiscal sponsor and restricted to the use of the sponsoree.
How does a fiscal sponsorship work for the ECIA grant process?:
The fiscal sponsor will serve as the applicant. Fiscal sponsors will enter into a grant services agreement with the City of Richmond and must meet all requirements and submit all required documents.
A signed agreement between the sponsoree and fiscal sponsor must be included in the submitted application. The organization actually implementing the program and performing the services will act as the sponsoree or fiscal sponsor’s sub-grantee. Fiscal sponsors can also apply for grants.
In addition to requesting funds for its own purposes, organizations may also act as a fiscal agent for other organizations.
COLLABORATING ORGANIZATIONS
Through this grant program, the City strongly encourages applicants to collaborate with other organizations. Collaboration is a mutually beneficial relationship to meet a common goal. Collaboration can come in many forms, from information sharing to joint programming. It can help organizations reduce redundancy in service sectors, leverage resources, share strengths, and increase efficiencies.
For purposes of this grant, when partnering with another organization, the application and budget of the lead organization will be considered for review and determination of funding. Therefore, the partnering organization is free to apply independently for funding for another project or program.
If the successful implementation of your proposed ECIA grant-funded program is dependent on the collaboration with a governmental entity (i.e., state, county, city, school district, etc.), then a written agreement authorizing the collaborative relationship must accompany your grant application. At a minimum, the agreement should contain the following information: names of the government entity(ies) or agency(ies) which will participate in the collaboration, contact information for the partner(s), and a description of
Guidelines -8- FY 2023-2024 ECIA Grant
the primary purpose of the collaboration. For example, if the implementation of your proposed program is contingent upon working at a school in the West Contra Costa County Unified School District or utilizing space at a Richmond recreation center, then a letter from the collaborating entity must agree to the proposed partnership.
APPLICATION SUBMISSION REQUIREMENTS
The following materials must be submitted as part of a complete application packet by 11:59 p.m. on Sunday, February 12, 2023, to be considered for funding (feel free to use this section as a check-list). The inability to adhere to the requirements below may impact an organization’s overall scores:
Completed application
o Eight (8) pages
o Applicant Organizational Budget
o Applicant Program Budget
Proof of 501(c)(3) status (Non-Profit Status Determination letter from the Internal Revenue Service) or fiscal sponsor’s corresponding documents Financial statements – most recent (current) audited financials or Internal Revenue Service Form 990 or 990-N for tax-exempt organizations whose gross receipts are typically $50,000 or less or fiscal sponsor’s corresponding documents. Faith-based organizations may submit reviewed or annual financial statements. List of Board of Directors and affiliations or fiscal sponsor’s corresponding documents
Letter describing and authorizing collaboration (if with a governmental entity), if applicable
Signed agreement between the organization and the fiscal sponsor, if applicable Note: City staff will confirm that the organization has filed the required document(s) in California and is authorized to carry out its business activities (California Secretary of State - https://businesssearch.sos.ca.gov/). Applications submitted by organizations not identified with “active” status may be disqualified.
For organizations with 501(c)(3) tax status, City staff may check websites such as the Internal Revenue Service at www.irs.gov and GuideStar at www.guidestar.org to gather additional information about the applicant organization.
Guidelines -9- FY 2023-2024 ECIA Grant
APPLICATION SUBMISSION DETAILS
Submit completed grant application (include budgets and résumés and/or descriptions of work experience with the application) and a set of all additional required documents. The responses to the application questions shall be limited to eight (8) pages. This page limit is not inclusive of budgets, résumés, descriptions of work experience, or documents requested as part of the application.
All submitted materials should be typed in a 12 point font size and Arial font style.
Applications must be easily reproducible on a standard copying machine. All costs incurred in the preparation of an application are the applicant’s responsibility. Applications must be completed and submitted electronically via www.ci.richmond.ca.us/ECIAapplication by Sunday, February 12, 2023, at 11:59 p.m.
Applications received after this date and time will not be considered and will not be eligible for review and scoring by the Review Panel.
PAYMENT PROVISIONS
An initial advance payment of fifty percent (50%) of the total award amount will be advanced to all grantees as part of the application award process. Grantees receiving an advance payment may be eligible for an additional advance of thirty-five percent (35%) of the award amount, contingent upon the submission of complete and adequate reporting and invoicing documentation. The remaining fifteen percent (15%) will be reserved until the completion of the grant program and final submittal of all required documentation.
Payments will only be made for the eligible items and amounts specified in the approved grant agreement budget and a manner consistent with the payment provisions contained in the executed grant agreement.
Guidelines -10- FY 2023-2024 ECIA Grant
REVIEW CRITERIA
All submitted applications, which comply with the grant requirements, will be evaluated and rated using the criteria listed below. The maximum score that an application can receive is 110 points. This includes 100 points from criteria areas #1-5 and an extra 10 points if the organization is Richmond-based (10 points) Total Points Available for Criteria Areas #1-5: 100 Points
1. Program/Project Description and Concept (Total 40 points) Applicant adhered to all stated guidelines
Application is complete, clear and understandable
Program/project description and components are clearly stated and specific Timeline is practical, and the proposed activities are well defined and technically feasible
Management and staff are qualified to implement the project or program and achieve stated goals
Staff has experience working on the project or program and/or similar programs or projects
A collaborative initiative is described to deliver the program or project
2. Impact and Goals (Total 40 points)
The program or project has the ability to positively contribute to the targeted population
Goals are clearly articulated and measurable
An evaluation component is included and connected to the program goals The organization has a plan on how to sustain the program or project after grant funds are expended
3. Financial Viability (Total 20 points)
Program/project budget and organizational budgets are included, clearly defined, cost-effective, accurate and realistic
Relationship between grant funds requested and the program budget is clearly shown
Total Extra Points Available to Richmond-based organizations (10 Points) Richmond-based is defined as maintaining principal offices, studios, or other facilities within the boundaries of the City of Richmond. Applicable to organizations providing services (sponsoree), not fiscal sponsors.
Guidelines -11- FY 2023-2024 ECIA Grant
APPLICATION REVIEW AND SELECTION PROCESS
The City's overall objective is to award grants to highly qualified organizations that provide needed services to Richmond and North Richmond residents. Within this overall objective, it is also the City’s intent that the selection process is fair and transparent.
Applications will be evaluated and scored by a City Council-approved ECIA Grant Review Panel (Review Panel) consisting of no more than five (5) individuals residing in or employed in Richmond (not City of Richmond employees).
The selection process is divided into the following steps:
1. Applications are received by the due date.
2. All applications are reviewed in depth by City staff for responsiveness, completeness, and satisfaction of eligibility requirements. Based on this review, eligible claims will proceed to the application evaluation process.
3. All complete and eligible applications are forwarded to the Review Panel, which will review and score the applications using the criteria listed in the guidelines and make an award recommendation to City Council. The inability to adhere to the application requirements may impact an organization’s overall scores. Grant awards can be less than the applicant’s original request.
4. The Review Panel’s recommendations are forwarded to the City Council for review, discussion, and approval.
Any party applying shall not contact or lobby any City Council member, ECIA Review Panel member, City official, employee (except those specified for contact) or agent regarding the RFA. Any party attempting to influence or circumvent the RFA, application submittal, and/or review process may have their application rejected for violating this provision of the RFA.
All scores are final. There is no grievance process.
Copies of Review Panel comments and scoring will be made available upon request.
APPLICATION DEADLINE
The deadline to submit an application and all relevant attachments is Sunday, February 12, 2023, at 11:59 p.m. There are no exceptions for applications submitted after the deadline.
LATE APPLICATIONS OR MODIFICATIONS TO APPLICATIONS
Applications submitted after the specified date and time will not be considered.
Organizations assume responsibility for the timely submission of applications and all
Guidelines -12- FY 2023-2024 ECIA Grant
required documents. Any applications may be withdrawn or modified by a written request signed by the applicant.
APPLICANT ASSISTANCE BEFORE DUE DATE
Capacity Building - The City, recognizing the technical, skill-based components of a grant application process, may provide free capacity-building workshops in 2022. The dates and times of all subsequent workshops will be shared via the City’s ECIA website. Although recommended, organizations are not required to attend any of the capacity-building workshops offered by the City.
SCHEDULE
The schedule associated with the application is below. The City reserves the right to alter this schedule as necessary.
TASK DATE
Application Release Date December 27, 2022
FY 2023-24 ECIA Information Session January 2023
Applications Due (No Exceptions) February 12, 2023, by 11:59 p.m.
Application Review and Scoring March – April 2023
City Council Review and Approval April 2023
Grant Award Notification May 2023
Grant Award Period July 1, 2023 - June 30, 2024
Guidelines -13- FY 2023-2024 ECIA Grant
QUESTIONS OR ADDENDUMS TO THE APPLICATIONS
It is strongly recommended that organizations register on the City’s E-Notify Me webpage (http://www.ci.richmond.ca.us/list.aspx) to ensure that they receive any addendums to or notifications regarding this RFA or the ECIA grant program.
Any requests for clarification or other questions concerning this RFA should be submitted in writing to City staff via [email protected].
GRANTEE REQUIREMENTS
If awarded a grant, organizations will be required to do the following:
A Grant Service Agreement with specific deliverables will be executed. All organizations are expected to initiate projects within three (3) months of execution of the grant agreement. The scope of work will be based on the application submitted. Submit bi-annual progress reports and reimbursement requests (templates will be included as part of the executed grant agreement):
o Progress and Final Report - Reports will be required and must provide detailed information about the services provided. Grantees that do not submit the required reports run the risk of forfeiting their funding. A final report at the conclusion of the project or program is also required.
o Funding Requests – Requests must include the necessary documents to substantiate the disbursement (e.g., receipts, time cards, payroll records, etc.).
Grantees that do not adhere to the invoicing requirements run the risk of forfeiting their funding.
Host City staff and/or members of the Review Panel for one or more site visit and/or program evaluation.
Published program materials shall include the City seal or logo and shall state, “Made possible in part by the Richmond-ECIA Community Grant Program.” The material must be appropriate, relevant, and aligned with the approved project and should be reviewed and approved by City staff before release.
Complete and submit a W-9 form and Supplemental Vendor Application. Obtain a City of Richmond business license. Organizations are responsible for all associated fees. Information can be found at
http://www.ci.richmond.ca.us/66/Business-Licenses.
Meet the City of Richmond insurance requirements. Fiscal sponsors, serving as the grantee, must have insurance that covers all actions of the non-profit and/or community-based organization acting as the sub-grantee. Organizations may use grant awards to cover insurance costs.
Guidelines -14- FY 2023-2024 ECIA Grant
CITY STAFF CONTACT
For inquiries or clarification regarding this program or application, please contact ECIA staff at [email protected] or Shane Johnson, City Manager’s Office at (510) 620-5458 or Patrick Seals, Richmond Department of Children & Youth at (510) 307- 8016.
GENERAL TERMS AND CONDITIONS
Background Checks: Organizations that provide services to youth or other vulnerable populations (elderly, people with disabilities, etc.) must require comprehensive background checks and fingerprinting of all employees and/or volunteers that work directly with youth or such other vulnerable populations.
Limitations: All facts and opinions stated herein are based upon available information and no representations or warranties are made with respect to their accuracy or completeness.
The application and the selection process shall in no way be deemed to create a binding contract, agreement, or offer of any kind between the City and the applicant organization.
If the City selects a grantee pursuant to this RFA, any legal rights and obligations between the successful applicant, if any, and the City will come into existence only when a grant agreement is fully executed by the parties, and the legal rights and obligations of each party shall at that time be only those rights and obligations which are set forth in the grant agreement and any other documents specifically referred to in that grant agreement.
Each organization submitting applications in response to this RFA agrees that the preparation of all materials for submittal to the City are at the organization’s sole cost and expense, and the City shall not, under any circumstances, be responsible for any costs or expenses incurred by any candidate. In addition, each organization agrees that all documentation and materials submitted in response to this RFA shall remain the property of the City and may be used by the City for any reason whatsoever. In accordance with California law relating to access to public records, the City may be required to publicly disclose all submitted information and materials to third parties requesting such information.
Award: The City reserves the right to accept or reject any or all applications, to alter the selection process in any way, to postpone the selection process for its own convenience at any time for any reason whatsoever, to waive any defects in any application, to issue a new RFA at any time, or to provide a grant to any organization it deems appropriate in its sole and absolute discretion within or outside of the RFA evaluation process. City reserves the right to terminate a grant agreement within sixty (60) days without cause. All materials submitted become the property of the City and will not be returned. Funds awarded are public funds and any information submitted or generated is subject to public disclosure requirements, including the Public Records Act.
Guidelines -15- FY 2023-2024 ECIA Grant
Federal, State and Local Laws: As part of the RFA process, the selected grantee will be required to comply with all applicable federal, state and local laws, including the City of Richmond’s Nondiscrimination Ordinance (Chapter 2.28), Business Opportunity Ordinance (Chapter 2.50), Local Employment Program Ordinance (Chapter 2.56), and Living Wage Ordinance (Chapter 2.60), if applicable. Please contact the City Attorney’s office for further information regarding the above requirements.
Community Services Mini-Grant
Application Fiscal Year 2023-2024
Background
The Richmond Community Services Department (CSD) Mini-Grant, a component of the Richmond Environmental Community Investment Agreement (ECIA) Grant Program, was approved by the City Council in January 2017. In alignment with the ECIA Grant, the Community Services Grant provides support for those organizations that serve the needs of community, youth, and youth sports. The CSD Mini-Grant is designed to support organizations that are Richmond-serving and that partner with and/or consistently utilize facilities managed by the Community Services Department.
FY 2023-2024 Community Services Department Mini-Grant
Application
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1. A minimum of 80% of the organization's proposed grant-funded programs/services must be provided to Richmond residents. If awarded a mini-grant, grant funds can only be spent serving Richmond residents.
Who Can Apply?
Organizations must meet the following conditions to be eligible to apply:
Provide services focused on the community, youth, and/or youth sports to Richmond and North Richmond residents.
Operate as a not-for-profit entity such as a non-government entity (e.g., non-profit organizations) with 501(c)(3) tax status or utilize a fiscal sponsor (Fiscal Sponsor Agreement will be required) in good financial standing.
Provide services to Richmond residents (Richmond-serving) How Much is Available?
The total amount available for the FY 2023-2024 grant cycle (July 1, 2023 – June 30, 2024) is $50,000. Grant awards can be up to $5,000, and the number of grant awards available will be determined based on the amount of each award. Grant awards will be paid on a reimbursement basis. Decisions regarding grant award amounts and advance payments will be based on the discretion of the CSD and the review panel.
When is the Deadline to Submit Applications?
The grant application opens on Monday, January 2, 2023, and the deadline to submit applications is Friday, February 17, 2023, at 5:00 P.M. Note that the grant application portal will automatically close at that time and applications will no longer be accepted.
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What are Eligible and Ineligible Uses?
Grants are available to support youth programs (through age 21), youth sports programs (through age 21), and community-focused programs and/or projects that make use of the CSD’s aquatic centers, community centers, parks, and convention center.
Eligible uses include but may not be limited to:
CSD facility fees
Youth enrichment projects
Summer camps
Youth sports programs
Programs that support health and wellness and eliminate health disparities Bike and pedestrian pathway enhancements and construction projects Programs that support students and parents at Richmond schools Service-learning programs
Gardening and urban greening projects
Ineligible uses include but may not be limited to:
Repayment of existing debt or pre-existing tax liens or obligations Legal, loan, or bank fees
Subsidization of existing contracts
Political campaigns or lobbying
Advancement of certain sectarian, politically partisan, or religious projects (grant funds should be used for specific programs and not to advance the causes of any of the stated groups)
Fundraisers or other events not open to the general public.
A project or program which is clearly intended for commercial gain A project or program that occurs before or after the grant award period Support of individuals
For businesses established for personal benefit or profit To support annual fund drives
To fund an agency’s deficit or endowment
To repay loans
Furniture
Cell phones
Bonuses
For the direct support of religious activities. Secular activities offered to the Richmond community that is provided by religious organizations regardless of congregational membership or statements of belief may be eligible for grant funds.
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How to Apply
The grant applications may be submitted through Friday, February 17, 2023, by 5:00 P.M., via the online application form on the main CSD Grant subpage. We only accept grant applications submitted through the online application portal--all other submission formats are not accepted.
The following materials must be submitted as part of a completed application packet:
Completed online application, including budget (all sections completed, and questions answered).
Proof of 501(c)(3) status (Non-Profit Status Determination letter from the Internal Revenue Service) or fiscal sponsor’s corresponding documents City of Richmond.
W-9 form.
Vendor Supplemental Questionnaire if not already registered.
Letter describing and authorizing collaboration (if with a governmental entity), if applicable.
Signed agreement between the organization and the fiscal sponsor, if applicable.
Your application will be disqualified if your organization:
Submits more than one (1) application per fiscal year.
Submits an application in a format other than the online form portal.
Submits an incomplete application.
Requests grant funding for one-time special events with no supplemental enrichment programming.
Requests grant funding solely for sports teams travel expenses.
Requests a grant award amount higher than the grant maximum of $5,000.
Note: City staff will confirm that the organization has filed the required document(s) in California and is authorized to carry out its business activities (California Secretary of State https://businesssearch.sos.ca.gov/). Applications submitted by organizations not identified with “active” status may be disqualified.
For organizations with 501(c)(3) tax status, City staff may check websites such as the Internal Revenue Service at www.irs.gov and GuideStar at www.guidestar.org to gather additional information about the applicant organization.
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How are Applications Scored?
Applications will be evaluated by a review panel which may consist of three to five reviewers, which can include CSD and/or City staff, Recreation and Parks Commissioners, and community members using the criteria listed below:
Program/Project (Description and Concept) – 40 points
The application is filled out appropriately and completely with all sections and parts of questions answered clearly and is easy to follow.
Timeline is practical and the proposed activities are well-defined and technically feasible.
Management and staff are qualified to implement the project or program and achieve stated goals and has experience working on the project or program and/or similar programs or projects.
Project or program aligns with both organizational vision and goals of the grant.
Project utilizes a CSD-managed site and/or park.
Impact and Goals – 40 points
The program or project can positively contribute to the targeted population.
Goals and outcomes are measurable, clear, and data-driven.
An evaluation component is included and connected to the program goals.
The organization has a plan on how to sustain the program or project after grant funds are expended.
Financial Viability – 20 points
Program/project budget is included, meets all requirements listed in the guidelines, costeffective, accurate, and feasible.
Relationship between grant funds requested and the program budget is clearly shown.
Bonus Points – 3 points
If the applying organization is based in Richmond, the applicant will receive 3 bonus points.
Richmond-based is defined as maintaining principal offices, studios, or other facilities within the boundaries of the City of Richmond. Applicable to organizations providing services (sponsoree), not fiscal sponsors.
When Will I Receive Notification of a Grant Award?
Grantees will be tentatively notified of decisions by April-May 2023. Grantees must enter into a grant service agreement with specific deliverables outlined with the City of Richmond prior to execution.
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What are the Requirements if my Organization is Awarded a Grant? Applicants receiving grant awards must:
Enter into a Grant Service Agreement with specific deliverables. All organizations are expected to initiate projects within three (3) months of execution of the grant agreement. The scope of work will be based on the application submitted.
Submit a final report and reimbursement requests (templates will be included as part of the executed grant agreement)
Final Report – A Final Report at the conclusion of the program/project will be required and must provide detailed information about the services provided. Grantees that do not submit the required reports run the risk of forfeiting their funding.
Funding Requests – Requests must include the necessary documents to substantiate the disbursement (e.g., receipts, timecards, payroll records, etc.). Grantees that do not adhere to the invoicing requirements run the risk of forfeiting their funding.
Host City staff and/or members of the Review Panel for one or more site visits and/or program evaluation.
Published program materials shall include the City seal or logo and the CSD logo and shall state, “Made possible in part by the Richmond CSD Mini-Grant Program.” The material must be appropriate, relevant, and aligned with the approved project and should be reviewed and approved by City staff before release.
Complete and submit a W-9 form and Supplemental Vendor Application.
Meet the City of Richmond insurance requirements. Fiscal sponsors, serving as the grantee, must have insurance that covers all actions of the non-profit and/or community-based organization acting as the sub-grantee. Organizations may use grant awards to cover insurance costs
Fiscal sponsors, serving as the grantee, must have insurance that covers all action of the nonprofit and/or community-based organization.
For inquiries or clarification regarding this program or application, please contact the Community Services Department at [email protected].
Section 1: Organization / Agency Information
Organization / Agency Name* Organization / Agency Address* City* State* Zip*
Organization / Agency Website Phone Number*
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Organization / Agency Annual Budget* Type of Organization / Agency* -- Select One --
Summary of Organization / Agency and History*
Project Manager Name and Title*
Project Manager Email* Project Manager Phone Number*
Fiscal Sponsor Name (if applicable) Fiscal Sponsor Address Fiscal Sponsor City Fiscal Sponsor State Fiscal Sponsor Zip Fiscal Sponsor Phone Number Fiscal Sponsor Website
Section 2: Project Information
Name of Project / Program:*
Please select the area of enrichment which your
project will primarily address:*
-- Select One --
If you selected "Other", type in your area of
enrichment:
Total Project Budget* Grant Amount Request*
Up to $5,000
Project Timeline*
—
At which CSD-managed site(s) will your
program/project take place? (e.g. Rec Complex,
Nicholl Park, etc.). Grant applications that utilize
a CSD-site will receive bonus points. *
List of sites here.
Please read and answer all parts of the questions below completely and thoroughly. mm/dd/yyyy mm/dd/yyyy
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Describe the program and proposed services in detail. Provide information on the program design, types of services, location and frequency of services, and the purpose of your program and outcomes to be achieved, and how services will be delivered and/or provided. * Identify the population (e.g. community, neighborhood, youth age range, etc.) and number of people that will be served in your program. How do you plan to recruit, engage, and retain the target population in your services to reach your program’s goals? * List at least three (3) measurable improvement outcomes the project will achieve (e.g. increased reading levels in middle school students) and describe the correlation with the overall project goal.
The outcomes must be specific, measurable, and meaningful. What activities or strategies will you use to achieve the project goal outcomes?*
If you are awarded a grant, how will you publicly acknowledge the grant? E.g. newsletter, social media posts, website update, etc. Note: all appropiate marketing materials will need to include the Community Services Department logo and City of Richmond logo.* Section 3: Budget Proposal and Supplemental Forms
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Budget Proposal Instructions
Download, complete, and upload the budget form found below. An Excel sheet submission is preferred but there is a Word document available as well. Only use either the Excel or Word document provided—other formats or templates will not be accepted.
Break out the total per budget item (e.g. office supplies, paint, basketballs, facility fees, etc.). Be as detailed as possible. There is a master list of the facility rental fees here on the Parks & Community Facilities section of our website if you are planning to use your funds for rental fees, as they will not be waived for any grantee programming. Note: only 20% of your budget can be used for personnel costs such as instructor salaries and benefits and stipends.
Once complete, please upload your Word document or Excel file as: ORGANIZATIONNAME_FY21- 22_BUDGET_PROPOSAL.
Budget Proposal (Excel)
FY 2021-2022 Budget Proposal.xlsx
Budget Proposal (Word)
FY 2021-2022 Budget Proposal.docx
Budget Proposal Upload*
Choose File No file chosen
Supplement Forms
Click on the links below to download and submit your W-9 and Vendor Supplemental Questionnaire forms for your organization.
City of Richmond W-9 Form
City of Richmond W-9 Form
Vendor Supplemental Questionnaire
Form
Vendor Supplemental Questionnaire Form
City of Richmond W-9 Form Submission*
Choose File No file chosen
Vendor Supplemental Questionnaire Form
Submission*
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Proof of 501(c)(3) status (Non-Profit Status Determination letter from the IRS) Please upload your Non-Profit Status Determination letter from the IRS.
Non-Profit Status Determination Letter*
Choose File No file chosen
Fiscal Sponsor Application
If you are utilizing a fiscal sponsor, please upload your signed agreement between the organization and the fiscal sponsor.
Fiscal Sponsorship Agreement
Choose File No file chosen
Section 4: Acknowledgement and Signature
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I agree
Electronic Signature Agreement*
*By checking the "I agree" box, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.
1. Completed application, including budget (all sections completed and questions answered)
2. Proof of 501(c)(3) status (Non-Profit Status Determination letter from the IRS)
3. City of Richmond W-9 form
4. Vendor Supplemental Questionnaire
5. Signed agreement between the organization and the fiscal sponsor, if applicable; and The Executive Director’s electronic signature acknowledges the following:
You have thoroughly read and understand the grant program guidelines, application sections and questions, and the City of Richmond and Community Services Department requirements; and
All questions contained in the application have been answered and the following required documents are included as part of our application packet:
Our organization will obtain comprehensive background checks and/or fingerprinting of all employees and/or volunteers that work directly with youth or such other vulnerable populations; and
The information included as part of this application is true and accurate.
Electronic Signature*
First M. Last
Date Signed*
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Privacy - Terms
* indicates a required field
mm/dd/yyyy
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COMMUNITY SERVICES MINI-GRANT
Guidelines Fiscal Year 2023-2024
1 BACKGROUND
The Richmond Community Services Department (CSD) Mini-Grant, a component of the Richmond Environmental Community Investment Agreement (ECIA) Grant Program, was approved by the City Council in January 2017. In alignment with the ECIA Grant, the Community Services Grant provides support for those organizations that serve the needs of community, youth, and youth sports. The CSD Mini-Grant is designed to support organizations that are Richmond-serving and that partner with and/or consistently utilize facilities managed by the Community Services Department.
WHO CAN APPLY
Organizations must meet the following conditions to be eligible to apply:
• Provide services focused on the community, youth, and/or youth sports to Richmond and North Richmond residents.
• Operate as a not-for-profit entity such as a non-government entity (e.g., non-profit organizations) with 501(c)(3) tax status or utilize a fiscal sponsor (Fiscal Sponsor Agreement will be required) in good financial standing. • Provide services to Richmond residents (Richmond-serving) o A minimum of 80% of the organization’s proposed grant-funded programs/services must be provided to Richmond residents. If awarded a mini grant, grant funds can only be spent serving Richmond residents.
GRANT FUNDS AVAILABLE
The total amount available for the FY 2023-2024 grant cycle (July 1, 2023 – June 30, 2024) is $50,000. Grant awards can be up to $5,000, and the number of grant awards available will be determined based on the amount of each award. Grant awards will be paid on a reimbursement basis. Decisions regarding grant award amounts and advance payments will be based on the discretion of the CSD and the review panel.
MINI-GRANT PROGRAM TIMELINE AND DEADLINES
TASK DATE
Application Release January 2, 2023
Application Deadline February 17, 2023
Grant Application Review and Scoring February – March 2023 Review and Approval April – May 2023
Grant Award Notification April – May 2023
Grant Award Period (Start Date is Dependent
Upon Execution of Grant Agreement)
July 1, 2023 – June 30, 2024
COMMUNITY SERVICES MINI-GRANT
Guidelines Fiscal Year 2023-2024
2 DEADLINE TO SUBMIT APPLICATIONS
The grant application opens on Monday, January 2, 2023, and the deadline to submit applications is Friday, February 17, 2023, at 5:00 P.M. Note that the grant application portal will automatically close at that time and applications will no longer be accepted.
ELIGIBLE AND INELIGIBLE USES
Grants are available to support youth programs (through age 21), youth sports programs (through age 21), and community-focused programs and/or projects that make use of the CSD’s aquatic centers, community centers, parks, and the convention center.
Eligible uses include but may not be limited to:
• CSD facility fees
• Youth enrichment projects
• Summer camps
• Youth sports programs
• Programs that support health and wellness and eliminate health disparities • Bike and pedestrian pathway enhancements and construction projects • Programs that support students and parents at Richmond schools • Service-learning programs
• Gardening and urban greening projects
Ineligible uses include but may not be limited to:
• Repayment of existing debt or pre-existing tax liens or obligations • Legal, loan, or bank fees
• Subsidization of existing contracts
• Political campaigns or lobbying
• Advancement of certain sectarian, politically partisan, or religious projects (grant funds should be used for specific programs and not to advance the causes of any of the stated groups)
• Fundraisers or other events not open to the general public. • A project or program which is clearly intended for commercial gain • A project or program that occurs before or after the grant award period • Support of individuals
• For businesses established for personal benefit or profit • To support annual fund drives
• To fund an agency’s deficit or endowment
• To repay loans
• Furniture
• Cell phones
• Bonuses
COMMUNITY SERVICES MINI-GRANT
Guidelines Fiscal Year 2023-2024
3 • For the direct support of religious activities. Secular activities offered to the Richmond community that is provided by religious organizations regardless of congregational membership or statements of belief may be eligible for grant funds.
HOW TO APPLY
The grant applications may be submitted through Friday, February 17, 2023, by 5:00 P.M., via the online application form on the main CSD Grant subpage. We only accept grant applications submitted through the online application portal--all other submission formats are not accepted.
The following materials must be submitted as part of a completed application packet:
● Completed online application, including budget (all sections completed, and questions answered).
● Proof of 501(c)(3) status (Non-Profit Status Determination letter from the Internal ● Revenue Service) or fiscal sponsor’s corresponding documents City of Richmond. ● W-9 form.
● Vendor Supplemental Questionnaire if not already registered. ● Letter describing and authorizing collaboration (if with a governmental entity), if applicable.
● Signed agreement between the organization and the fiscal sponsor, if applicable.
Your application will be disqualified if your organization:
● Submits more than one (1) application per fiscal year. ● Submits an application in a format other than the online form portal. ● Submits an incomplete application.
● Requests grant funding for one-time special events with no supplemental enrichment programming.
● Requests grant funding solely for sports teams travel expenses. ● Requests a grant award amount higher than the grant maximum of $5,000.
Note: City staff will confirm that the organization has filed the required document(s) in California and is authorized to carry out its business activities (California Secretary of State - https://businesssearch.sos.ca.gov/). Applications submitted by organizations not identified with “active” status may be disqualified.
For organizations with 501(c)(3) tax status, City staff may check websites such as the Internal Revenue Service at www.irs.gov and GuideStar at www.guidestar.org to gather additional information about the applicant organization.
HOW APPLICATIONS ARE SCORED
Applications will be evaluated by a review panel which may consist of three to five reviewers, which can include CSD and/or City staff, Recreation and Parks Commissioners, and
COMMUNITY SERVICES MINI-GRANT
Guidelines Fiscal Year 2023-2024
4 community members using the criteria listed below:
Program/Project (Description and Concept) – 40 points
● Application is filled out appropriately and completely with all sections and parts of questions answered clearly and is easy to follow.
● Timeline is practical and the proposed activities are well-defined and technically feasible.
● Management and staff are qualified to implement the project or program and achieve stated goals and has experience working on the project or program and/or similar programs or projects.
● Project or program aligns with both organizational vision and goals of the grant. ● Project utilizes a CSD-managed site and/or park.
Impact and Goals – 40 points
● The program or project can positively contribute to the targeted population. ● Goals and outcomes are measurable, clear, and data-driven. ● An evaluation component is included and connected to the program goals. ● The organization has a plan on how to sustain the program or project after grant funds are expended.
Financial Viability – 20 points
• Program/project budget is included, meets all requirements listed in the guidelines, costeffective, accurate, and feasible. • Relationship between grant funds requested and the program budget is clearly shown.
Bonus Points – 3 points
• If the applying organization is based in Richmond, the applicant will receive 3 bonus points. Richmond-based is defined as maintaining principal offices, studios, or other facilities within the boundaries of the City of Richmond. Applicable to organizations providing services (sponsoree), not fiscal sponsors.
NOTIFICATION OF A GRANT AWARD
Grantees will be tentatively notified of decisions by April-May 2023. Grantees must enter into a grant service agreement with specific deliverables outlined with the City of Richmond prior to execution.
SPECIFIC REQUIREMENTS IF MY ORGANIZATION IS AWARDED A GRANT Applicants receiving grant awards must:
● Enter into a Grant Service Agreement with specific deliverables. All organizations are expected to initiate projects within three (3) months of execution of the grant agreement.
The scope of work will be based on the application submitted.
COMMUNITY SERVICES MINI-GRANT
Guidelines Fiscal Year 2023-2024
5 ● Submit a final report and reimbursement requests (templates will be ● included as part of the executed grant agreement)
○ Final Report – A Final Report at the conclusion of the program/project will be required and must provide detailed information about the services provided.
Grantees that do not submit the required reports run the risk of forfeiting their funding.
○ Funding Requests – Requests must include the necessary documents to substantiate the disbursement (e.g., receipts, timecards, payroll records, etc.).
Grantees that do not adhere to the invoicing requirements run the risk of forfeiting their funding.
● Host City staff and/or members of the Review Panel for one or more site visits and/or program evaluation.
● Published program materials shall include the City seal or logo and the CSD logo and shall state, “Made possible in part by the Richmond CSD Mini-Grant Program.” The material must be appropriate, relevant, and aligned with the approved project and should be reviewed and approved by City staff before release. ● Complete and submit a W-9 form and Supplemental Vendor Application. ● Meet the City of Richmond insurance requirements. Fiscal sponsors, serving as the grantee, must have insurance that covers all actions of the non-profit and/or communitybased organization acting as the sub-grantee. Organizations may use grant awards to cover insurance costs
○ Fiscal sponsors, serving as the grantee, must have insurance that covers all action of the non-profit and/or community-based organization.
For inquiries or clarification regarding this program or application, please contact the Community Services Department at [email protected].
December 20, 2022
City Manager's Office
DATE: December 20, 2022
TO: Mayor Butt and Members of the City Council
FROM: LaShonda White, Interim Director of Community Services Patrick Seals, Senior Management Analyst
Subject: Richmond Fund for Children and Youth Request for Proposal (RFP) Fiscal Year 2023-2024
FINANCIAL IMPACT: Article 15, Section 2 of the City of Richmond Charter required an allocation of one, two, and three percent of the City’s General Fund in Fiscal Year (FY) 2021-2022,
FY 2022-2023, and FY 2023-2024 respectively, and
three percent each fiscal year thereafter through FY
2027-2028 to the RFCY (13371018-399194). The FY
2021-2022 allocation was ~$1.88 million based on one
percent of the $188 million General Fund (GF) allocation.
During the FY 2022-23, the allocation will be ~$4.13
million based on two percent of the $206.6 million GF
Revenue to support both the initial FY 2021-2022
grantees and the FY 2022-2023 grantees. Utilizing the
same FY 2022-2023 GF Revenue numbers to estimate
the available three percent allocation for FY 2023-2024, RDCY staff is estimated at ~$6.2 million (three percent of $206.6 million GF revenue estimate) for FY 2023-2024.
Additionally, based on the Charter language, 90 percent of the three percent allocation (~$5.58 million) will be utilized to directly support grants to youth-serving
organizations. The remaining 10 percent supports the
administration functions of the Department of Children
and Youth.
AGENDA
REPORT
December 20, 2022
PREVIOUS COUNCIL
ACTION:
December 15, 2020; December 21, 2021
STATEMENT OF THE
ISSUE:
On June 5, 2018, Richmond voters approved Measures
E and K, known as the Richmond Kids First Initiative,
which approved a City of Richmond charter amendment
to create a Department of Children and Youth, and
required that a portion of the General Fund be set aside to fund youth programs and services. At its meeting on
December 5, 2022, the Richmond Fund for Children and
Youth (RFCY) Oversight Board approved and authorized
the release of the Fiscal Year (FY) 2023-2024 RFCY
Request for Proposal on or before January 3, 2023.
RECOMMENDED ACTION: ACKNOWLEDGE the proposed January 3, 2023, release of the Richmond Fund for Children and Youth Fiscal Year 2023-2024 Request for Proposals to support a
competitive grant process to fund youth-serving
organizations – Department of Children and Youth
(LaShonda White/Patrick Seals 510-620-6512).
DISCUSSION:
On June 5, 2018, Richmond voters approved Measure E and Measure K, known as the Richmond Kids First Initiative, which approved a City of Richmond charter amendment (Article 15) and authorized the creation of the Richmond Department of Children and Youth (“Department”) and the Richmond Fund for Children and Youth (“Fund”) to provide increased and dedicated funding for children, youth, and young adult services.
The ballot initiative also authorized the establishment of a 15-member oversight board (“Board”) and required that the Department conduct a community needs assessment (CNA) that would guide the development of the strategic investment plan (SIP) and the first three-year grant cycle of the Fund. Additional information about the Department is at www.richmondyouth.org.
On December 5, 2020, City staff presented and received approval for the various components of the Request for Proposals (RFP) for Fiscal Year (FY) 2021-2024. The Board subsequently recommended and City Council approved the Department entering into grant agreements with 20 non-profit and public agencies in the amount of approximately $1.6 million for programming in Fiscal Year (FY) 2021-2022, and 19 nonprofit and public agencies in the amount of approximately $1.4 million for programming in FY 2022-2023.
December 20, 2022
Community Needs Assessment and Strategic Investment Plan The CNA provided a comprehensive overview of the needs of Richmond children and youth and their families. The funding priorities in the SIP were based on the CNA and input from the community. Based on the information collected, six areas were identified as funding priorities. The six priority areas, which will remain in effect for the current RFP release, were then assigned a percentage allocation based on considerations of the urgency of the need and potential for equity impact.
PRIORITY AREAS (Not listed in order of importance) % ALLOCATION
1. Behavioral Health: Mental Health and Wellness 20%
2. Education Support and Employment/Training Support 20%
3. Out of School Time, Afterschool, Sports and Enrichment 20%
4. Youth Violence Prevention 20%
5. Access to Basic Needs 10%
6. Information, Guidance and Case Management 10%
Once grant award decisions are finalized, the allocation amounts, as shown above, may vary slightly, depending upon the type and number of grant applications submitted, and grants awarded in each priority area. In addition, it is important to note that per the Charter, any change in an approved SIP, which could include the priority areas and allocations, shall be based on the community needs assessment and input from the community.
FY 2023-2024 RFCY Eligibility and Structure
Organizations that receive RFCY grants are awarded grants based on one of the six priority areas, and for an initial one-year period (July 1st- June 30th). City staff recommended and the Board approved the concept that the initial grants could be renewed for up to two additional one-year periods between July 1, 2021 – June 30, 2024, contingent on the past year’s grant performance and availability of funds. The available funds for grants, from both new and renewed applicants, in year three will increase based on the funding allocations outlined in the Charter. As outlined in the Financial Impact section of this report, City staff is estimating a total of ~$5.58 million will be available for grant awards. This amount will provide a third year of grants for FY 2021-2022 approved grantees, a second year of grants for FY 2022-2023 approved grantees, and first year grants for FY 2023-2024 grantees.
The tentative schedule associated with the RFP is below.
Activities Date
Request for Proposal Release (On or before) January 3, 2023 Information/Technical Application Workshops Week of Jan. 16, and 23, 2023 RFP Question Submittal and Response Period January 3 – 20, 2023
December 20, 2022
RDCY Staff Creates Team of Application Readers January - February 2023 Request for Proposal Deadline February 13, 2023
Evaluate and Score Proposals February - April 2023
RFCY Oversight Board and City Council Review & Approval April - May 2023 Awards Announced to City of Richmond Community May 2023 Contract Negotiations with Selected Organizations May - June 2023 Contracts Term Begins July 1, 2023
On December 5, 2022, the Board reviewed and approved the release of the RFP. As needed, City staff will make required changes to the RFP to provide clarity prior to the January 2023 release.
ATTACHMENTS:
Attachment 1 - Final FY 2023-2024 RFCY RFP
DRAFT
FY 2023-24
REQUEST FOR PROPOSALS (RFP)
For Direct Services in the Following Priority Areas:
BEHAVIORAL HEALTH: MENTAL HEALTH AND WELLNESS
EDUCATION SUPPORT AND EMPLOYMENT/TRAINING SUPPORT
OUT OF SCHOOL, AFTER-SCHOOL, SPORTS AND ENRICHMENT
YOUTH VIOLENCE PREVENTION
ACCESS TO BASIC NEEDS
INFORMATION, GUIDANCE AND CASE MANAGEMENT
RFP ISSUED: TUESDAY, JANUARY 3, 2023
PRE-PROPOSAL CONFERENCES:
MONDAY, JANUARY 16, 2023, FROM 6:00 P.M. - 7:30 P.M.
MONDAY, JANUARY 23, 2023, FROM 2:00 P.M. – 3:30 P.M.
PROPOSAL DUE DATE: MONDAY, FEBRUARY 13, 2023, BY 2:00 P.M.
Richmond Fund for Children and Youth
450 Civic Center Plaza, Suite 300
Richmond, CA 94804
Phone 510.620.6523 www.richmondyouth.org
Richmond Fund for Children and Youth – RFP for Direct Services for FYs 2021-2024 2 TABLE OF CONTENTS
I. Introduction.............................................................................................................................. 4 Request for Proposals Overview ......................................................................................................................4 II. Richmond Fund for Children and Youth (RFCY) Introduction............................................. 5 The Richmond Fund for Children and Youth..............................................................................................5 Goals of the Richmond Fund for Children and Youth .............................................................................6 Richmond Department of Children and Youth (RDCY)...........................................................................7 Community Needs Assessment (CNA) Guiding Principles ...................................................................8 Learning Questions ...............................................................................................................................................8 Funding Allocations Available by RFCY 2021-2024 Strategies.............................................................9 II. Application Process .............................................................................................................. 10 Eligibility .................................................................................................................................................................10 Funding Amounts................................................................................................................................................15 Applying for Funding.........................................................................................................................................18 Pre-Proposal Meetings, Training, & Technical Assistance...................................................................19 Important Dates...................................................................................................................................................20 Additional RFCY Resources .............................................................................................................................20 III. Funding Priority Areas for FY 2021-2024.......................................................................... 21 Priority 1: Support Behavioral Health: Mental Health and Wellness for Children and Youth23 Priority 2: Provide Education Support and Employment/Training Support so that Youth Can Move to College and Career.....................................................................................................25 Priority 3: Support Out-of-School Time, After-school, Sports and Enrichment...........................27 Priority 4: Expand Youth Violence Prevention Efforts............................................................................29 Priority 5: Strengthen Access to Basic Needs ...........................................................................................31 Priority 6: Strengthen Access to Guidance and Information about Resources Available for Children and Youth......................................................................................................................................33 IV. Proposal Instructions .......................................................................................................... 35 Step 1: Agency and Proposal Information.................................................................................................36 Step 2: Proposal Narrative ...............................................................................................................................37 Step 3: Budget......................................................................................................................................................40 Step 4: Required Documents ..........................................................................................................................43 Step 5: Proposal Submission & Acknowledgement...............................................................................45 V. Funding Recommendations and Contract Negotiation.................................................... 47 Rejection of Proposal Elements .................................................................................................................... 47 Proposal Review Process ................................................................................................................................. 47 Evaluation of Proposals.................................................................................................................................... 49 Contract Negotiations .......................................................................................................................................50 Contract Award....................................................................................................................................................51
Richmond Fund for Children and Youth – RFP for Direct Services for FYs 2021-2024 3 Appendix A: Proposal Template ................................................................................................ 53 SECTION 1 – AGENCY AND PROPOSAL INFORMATION ......................................................................53 SECTION 2 –NARRATIVE .....................................................................................................................54 Appendix B: Demographic Projections Table(s) ...................................................................... 58 Appendix C: Activity and Operations Projection Table(s)....................................................... 59 Appendix D: Budget Template................................................................................................... 63 Appendix E: Letter of Agreement (LOA) Sample ..................................................................... 64 Appendix F: Compliance with City Council Policies and Applicable Laws ............................. 65
Richmond Fund for Children and Youth – RFP for Direct Services for FYs 2021-2024 4 I. Introduction
REQUEST FOR PROPOSALS OVERVIEW
This Request for Proposals (RFP) is being issued by the City of Richmond, Department of Children and Youth (RDCY) for the Richmond Fund for Children and Youth (RFCY). This RFP aims to solicit program proposals from non-profit organizations and public agencies to provide services to children and youth from birth to 24 years old in Richmond and Unincorporated North Richmond.
Voluntary Pre-Proposal (Bidders Conference) Meeting Date and Time:
In order to provide information regarding the RFP, the RDCY will host two virtual pre-proposal conferences for interested applicants. A video of the pre-proposal meeting will be available on the RFCY grants webpage at www.ci.richmond.ca.us/RFCYGrants by January 20, 2023. Monday, January 16, 2022, from 6:00 p.m. to 7:30 p.m. (Tentatively) Tuesday, January 23, 2022, from 2:00 p.m. to 3:30 p.m. (Tentatively) Deadline for Questions: Friday, January 20, by 5:00 p.m., by email to the Project Manager, Patrick Seals at [email protected].
Proposal Submittal Deadline Date and Time: Monday, February 13, 2023, by 2:00 p.m.
Proposal Submission: Proposals must be submitted online at www.ci.richmond.ca.us/RFCYGrants
The Grantee shall be required to comply with all applicable City programs and policies. Details are presented in this RFP and will be discussed at the pre-proposal meeting. Applicants who wish to participate in the RFP process are recommended to register, visit, and review the:
1. Richmond Fund for Children and Youth (RFCY) Grant Program Listserv
2. BidsOnline System
3. RDCY webpage
The links above will allow interested applicants to receive addenda, updates, announcements, and notifications relevant to the RFP and other contracting opportunities. If you have any questions, please email [email protected].
Contact Information: The following City staff are available to answer questions regarding this RFP: Patrick Seals at (510) 620-6523 or [email protected] (email preferred) and Guadalupe Morales at [email protected] (email preferred)
Richmond Fund for Children and Youth – RFP for Direct Services for FYs 2021-2024 5 II. Richmond Fund for Children and Youth (RFCY) Introduction The Richmond Fund for Children and Youth (RFCY) is pleased to release the 2021-2024 Request for Proposals (RFP) to solicit program proposals from non-profit organizations and public agencies to provide services to children and youth in Richmond and North Richmond, California.
We look forward to the opportunity to collaborate with strong community agencies to best serve the needs of Richmond’s children and youth.
This RFP covers the six priority areas outlined in the 2021-2024 Strategic Investment Plan, which was developed through an extensive community engagement process and can be found on RFCY’s grant webpage (http://www.ci.richmond.ca.us/RFCYGrants). All applicants are strongly encouraged to read the 2021-2024 Strategic Investment Plan in addition to this RFP before starting the application process.
Grants awarded through this RFP process will be for a one-year period, July 1, 2023 to June 30, 2024 (FY 2023-2024). The total projected amount available for FY2023-2024 grant awards through this RFP is approximately $1.86 million; however, there is approximately $5.6 million available in FY 2023-2024 to renew grant applications for FY 2021-2022 and FY 2022-2023 grantees and award funds to new grantees in FY 2023-2024 (based on the 3% General Fund allocation per the Richmond Charter, Article 15).
The Richmond Fund for Children and Youth
On June 5, 2018, Richmond voters approved Measures E and K, known as the Richmond Kids First Initiative, which approved a City of Richmond charter amendment (Article 15) to:
Create a Richmond Department of Children and Youth (RDCY), Establish the Richmond Fund for Children and Youth (Fund) which requires that a portion of the City’s General Fund be set aside to fund youth programs and services, Establish a 15-member Oversight Board,
Conduct a Community Needs Assessment (CNA), and
Develop a three-year Strategic Investment Plan (SIP) which guides a 3-year grant-making process.
Per the ballot measure’s Statement of Purpose, “Children, youth and young adults under the age of 24 comprise approximately 35% of the City of Richmond’s overall population, and young people in Richmond experience extremely high rates of violence, trauma, poor health and social outcomes, and stress.”
Richmond and North Richmond’s children and young people demand consistent and equitable access to healthy, safe, supportive, and inspiring environments at home and in community to foster their learning, growth, empowerment, and fulfillment.
Richmond Fund for Children and Youth – RFP for Direct Services for FYs 2021-2024 6 The Fund was set up to provide a dedicated funding source to help address some of the issues facing Richmond’s young people and will be maintained separate and apart from all other City funds. At the time of the City’s budget adoption, the City is required to set aside a portion of the annual actual unrestricted general purpose revenues to be transferred in the amounts specified below:
For Fiscal Year 2021-2022, set aside for the Fund is an amount equal to one percent (1%) of the City’s annual actual unrestricted general purpose revenues For Fiscal Year 2022-2023, set aside for the Fund is an amount equal to two percent (2%) of the City’s annual actual unrestricted general purpose revenues For Fiscal Year 2023-2024, and each fiscal year thereafter through Fiscal Year 2027-2028, set aside for the Fund is an amount equal to three percent (3%) of the City’s annual actual unrestricted general purpose revenues
The Fund aims to support programs that focus on community-based initiatives and interventions that improve the community institutions and environments that our children and young people interact with and navigate daily.
Goals of the Richmond Fund for Children and Youth
Per the Charter, the Fund will support services for young people that fulfill the following goals:
To ensure that Richmond’s children, youth, and young adults are physically, emotionally, mentally, and socially healthy, educated, successful in school, and live in stable safe and supported families and communities
To increase safety for children, youth, young adults, their parents/guardians, families and the communities in which they live by preventing problems and enhancing the strengths of children, youth, young adults and their families
To ensure young people are provided with gender responsive, trauma-informed, population specific and culturally competent services
To strengthen collaboration among public agencies and community-based organizations around shared outcomes among all service providers for children, youth, young adults and their parents/guardians
To ensure an equitable distribution of resources to all of Richmond’s young people in recognition of the importance of investment in their futures from birth through young adulthood
To fill gaps in services and leverage other resources whenever feasible More information is available online from the Richmond Fund for Children and Youth website at www.richmondyouth.org.
Richmond Fund for Children and Youth – RFP for Direct Services for FYs 2021-2024 7 Richmond Department of Children and Youth (RDCY)
The purpose of the Department is to facilitate the allocation of funds for youth-serving organizations by administering an open and fair application process that is in compliance with the policies adopted by the RFCY Oversight Board. Furthermore, RDCY supports the Oversight Board in the development of a Strategic Investment Plan and conducts a community needs assessment.
RDCY roles and responsibilities include but are not limited to:
Administrator: Administering the grant program in alignment with Measures E & K and Oversight Board direction
Advocate: Working to advocate for services and adequate funding for children and youth supported by this Fund
Collaborator: Collaborating with various governmental, faith-based, community-based organizations, and philanthropy to support work in the community and ensure that children and youth needs are met
Convener: Holding space for City interdepartmental meetings, as well as cross-entity meetings to discuss service delivery, opportunities for collaboration, etc. Evaluator: Developing and implementing a process to evaluate and/or support the evaluation of grantees, the grant process, collaborative work with other entities, and the program. RDCY will help collect and analyze meaningful data and use the evaluation process to document the collective impact of the Fund.
Funder: Developing and administering the grant program in alignment with the Community Needs Assessment and Strategic Investment Plan Supporter: Providing support to the Oversight Board (e.g., assist with recruitment, retention, development, training, agenda setting, meeting facilitation, etc.)
Richmond Fund for Children and Youth – RFP for Direct Services for FYs 2021-2024 8 Community Needs Assessment(CNA) Guiding Principles
RDCY staff initiated a needs assessment and strategic planning process in 2020 that sought to honor community voice, and include a diverse range of youth and adults in order to develop a comprehensive, equitable investment plan that reflects community vision. The City committed to guiding principles for creating both the Community Needs Assessment (CNA) and the Strategic Investment Plan (SIP) as follows:
LEARNING QUESTIONS
The following guiding learning questions were developed to focus the CNA effort:
What is working? What are the key assets for children, youth, and their families in Richmond and North Richmond?
How are resources and services that support youth currently dispersed? What are the gaps?
What are the barriers to accessing current and future services? What resources do families in Richmond and North Richmond need to thrive? Which families need these resources the most?
What are the needs of the most hard-to-reach groups?
Richmond Fund for Children and Youth – RFP for Direct Services for FYs 2021-2024 9 Funding Allocations Available by RFCY 2021-2024 Strategies The following chart provides a summary of projected allocations for all priority areas, based on an estimated $5.6 million in total available grant funding for FY 2023-2024. For more comprehensive strategy summaries and guidelines, please refer to the Priority Areas for FY2021-2024 section of the RFP and the 2021-2024 Strategic Investment Plan, which can be found on RFCY’s website (www.richmondyouth.org).
Estimated % of
Total Funds
Priority Area 1: 20%
Behavioral Health: Mental Health and Wellness ($372,000) Priority Area 2: 20%
Education Support and Employment/Training Support ($372,000) Priority Area 3: 20%
Out of School, After-School, Sports and Enrichment ($372,000) Priority Area 4: 20%
Youth Violence Prevention ($372,000)
Priority Area 5: 10%
Access to Basic Needs ($186,000)
Priority Area 6: 10%
Information, Guidance, and Case Management ($186,000)
Total Estimated Funding in FY 2023-2024: $1.86
Million
Once grant award decisions are finalized, the allocation amounts, as shown above, may vary slightly depending upon the type and number of grant applications submitted and grants awarded in each priority area. Also, it is important to note that per the Charter, any change in an approved SIP, which could include the priority areas and allocations, shall be based on the community needs assessment and input from the community.
Richmond Fund for Children and Youth – RFP for Direct Services for FYs 2021-2024 10 II. Application Process
Eligibility
Entities eligible to receive funding shall be public agencies and non-profit community-based organizations, including organizations with a non-profit fiscal agent, that serve children, youth and disconnected transitional-aged young adults. For-profit agencies are not eligible for funding. An applicant that is a community-based organization must be tax-exempt under section 501(c)(3) of the Internal Revenue Code.
Location: Entities eligible to receive funding include those (1) located outside but in close proximity (approximately 15 mile radius) to Richmond to the extent that those entities serve children, youth and disconnected transitional-aged young adults who reside in Richmond or unincorporated North Richmond, and (2) located in Richmond or unincorporated North Richmond that serve children, youth, and disconnected transitional-aged young adults in Richmond or unincorporated North Richmond, regardless of the residence of the children or youth.
Collaboration: Article 15, Section 5b of the Charter states that the Fund shall not fund the following services or types of expenditures: services provided by the West Contra Costa Unified School District, Richmond libraries, Office of Neighborhood Safety, Richmond Promise College Scholarship Program, Richmond Housing Authority and Youth Works, except for collaborations between the above mentioned entities and community-based organizations and programs that meet the goals and eligible uses of the Fund.
Collaboration Definition:
For the purposes of this RFP, collaboration between the entities listed in Article 15, Section 5b of the Charter (entities)1and a community-based organization (CBO) is defined as cooperation between the entity and the CBO that includes at least one of the following activities: (1) seeking input from the CBO on how services provided can best respond to community needs (e.g. needs of children, youth, and young adults) OR (2) working together to plan or coordinate services. Collaboration can include, but does not require the joint delivery of services or a formalized agreement. The nature of the collaboration can be described in the entity’s application for funding and does not require a joint application between the entity and the CBO.
Youth Voice: It is expected that eligible organizations that apply for funding will clearly demonstrate how youth voice, perspective, and input is central in the proposed program design, development, outreach, and/or implementation.
1 Entities included in Article 15, Section 5b include West Contra Costa Unified School District, Richmond libraries, Office of Neighborhood Safety, Richmond Promise College Scholarship Program, Richmond Housing Authority and Richmond YouthWORKS.
Richmond Fund for Children and Youth – RFP for Direct Services for FYs 2021-2024 11 FISCAL SPONSORS
Organizations (other than public agencies) that do not have 501(c)(3) status must apply using a fiscal sponsor. In this case, the fiscal sponsor is the applicant and, if a grant is awarded, would be the organization that contracts with the City of Richmond and is legally liable for all aspects of the contract including program implementation, fiscal management, and communication with the City regarding subgrantee or fiscal partner activities.
The fiscal sponsor would be expected and authorized to oversee and manage all aspects of the contract including finances and to monitor and ensure implementation of program activities of contracted or collaborating agencies. An eligible public agency must apply on its own behalf and may not use a fiscal sponsor.
USE OF FUNDS
The City shall only use monies from the Fund for services provided to:
Children (birth to 12) and youth (ages 13 to 17) and their caregivers, Disconnected transitional-aged young adults (ages 18 to 24 years) who are most impacted by harm, inequity and lack of access to support and services and, when relevant, their caregivers, or
As part of programs that predominantly serve children, youth and disconnected transitional-aged young adults within those ages and their caregivers.
The populations that are prioritized by the Fund included but are not limited to:
System-involved young people;
Young people who have been pushed out of school;
Young people who themselves or whose families are homeless or threatened by homelessness;
Young people living in poverty;
Immigrant and undocumented children, youth and families; Lesbian, Gay, Bisexual, Transgender and Queer (LGBTQ) children, youth and families; Teen parents and families, including single mothers;
Young people with poor physical, mental, emotional and behavioral health outcomes and disabilities;
Families with children and youth who are impacted by the criminal justice system and/or who have family members who are incarcerated; and/or Families with children and youth who are involved in or transitioning from the foster care, juvenile justice, criminal justice or special education systems.
Funds may NOT be used for:
a. Services provided by the Police Department, Sheriff, other law enforcement agencies, Courts, District Attorney, Public Defender, City Attorney or Fire Department; detention or probation services mandated by state or federal law; or public transportation, except to the extent that transportation may be needed to access eligible services supported by the Fund;
b. Services provided by the West Contra Costa Unified School District, Richmond libraries,
Richmond Fund for Children and Youth – RFP for Direct Services for FYs 2021-2024 12 Office of Neighborhood Safety, Richmond Promise College Scholarship Program, Richmond Housing Authority and YouthWORKS, except for collaborations between the above-mentioned entities and community-based organizations and programs that meet the goals and eligible uses of the Fund (see Eligibility section for definition of collaboration – entities listed in this section can apply as a collaborative or single entity as long as the definition of collaboration is met);
c. Any service that primarily benefits adults over 24 years; d. Any service for which a fixed or minimum level of expenditure is mandated by state or federal law, to the extent of the fixed or minimum level of expenditure; e. Acquisition of any capital item not for primary and direct use by children or youth; acquisition, other than by lease for a term of ten years or less, of any real property; or maintenance, utilities or any similar operating costs of any facility not used primarily and directly by children or youth, or of any recreation or park facility, library, or hospital;
f. Capital expenditures for housing, or rent subsidies; g. Primary and specialized medical and direct mental health services; however, prevention, education, and other behavioral and mental health support services are eligible for funding;
h. Income supports that supplant state or federal benefits or post-secondary tuition assistance;
i. Political campaigning or lobbying;
j. Subsidization of existing contracts;
k. Repayment of existing debt or pre-existing tax liens or obligations; l. Advancement of certain sectarian, politically partisan, or religious projects (grant funds should be used for specific programs and not to advance the causes of any of the stated group);
m. Legal, loan, or bank fees;
n. A project or program which is clearly intended for commercial gain; o. A project or program that occurs before or after the grant award period; or p. For businesses established for personal benefit or profit.
TYPE OF APPLICANTS
Small and Emerging Applicants
The Small and Emerging designation focuses on smaller organizations and assists grass root organizations to be funded by RFCY. Organizations in this category may have recently received their 501(c)(3) status, after having been fiscally sponsored. If the organization does not have 501(c)(3) status, it must apply using a fiscal sponsor. If the organization has 501(c)(3) status, it may still choose to use a fiscal sponsor.
If the organizational budget is under $250,000 in the current or most recent fiscal/calendar year, not including the RFCY grant request, an organization must identify/apply as a Small and Emerging Applicant. RFCY staff will utilize audited or reviewed financials, 990s and/or 990Ns, and/or income statements to confirm the applicant’s budget for placement in this category. If an organization utilizes a fiscal sponsor, the fiscal sponsor budget will not be used to determine the
Richmond Fund for Children and Youth – RFP for Direct Services for FYs 2021-2024 13 proper designation. However, the City will still enter into the grant agreement with the fiscal sponsor in the event a grant is awarded.
Entities listed in Article 15, Section 5b of the Charter may apply as a single entity in this category as long as they demonstrate that they have met the definition of collaboration as defined in this RFP (see Eligibility section, page 10).
Single Agency Applicant
A Single Agency Applicant is one agency applying for RFCY funding. This applicant is also referred to as the lead agency and will be the agency that contracts with the City of Richmond.
Applicants in this category have an organizational budget over $250,000, not including the RFCY grant request. RFCY staff will utilize financial documents to confirm the applicant’s budget for placement in this category.
Entities listed in Article 15, Section 5b of the Charter may apply as a single entity in this category as long as they demonstrate that they have met the definition of collaboration as defined in this RFP (see Eligibility section, page 10).
Collaborative Applicants
Through this grant program, the City strongly encourages applicants to collaborate with other organizations. Collaboration is a mutually beneficial relationship to meet a common goal.
Collaboration can come in many forms, from information sharing to joint programming. It can help organizations reduce redundancy in service sectors, leverage resources, share strengths, and increase efficiencies. RFCY strongly encourages collaboration between nonprofit and public entities to create and sustain collaborations that maximize the cost-effectiveness and quality of service delivery.
A Collaborative Applicant must consist of two or more agencies, each contributing substantially toward a mutual goal, where at least two of the agencies are proposing to receive RFCY funds.
Substantial participation includes providing direct services, and/or planning and coordinating services, and/or having equal collaboration in decision making around program design and/or implementation. No one agency should receive more than eighty percent (80%) of the funding.
When completing budget documents, please make clear how funding will be allocated between collaborating organizations.
The lead agency of a Collaborative will be the agency that contracts with the City of Richmond.
Collaboratives must choose a lead agency that has the fiscal and management capacity to support the other collaborating organization by issuing payments in a timely and professional manner. All collaborative organizations of a collaborative must have the capacity to provide services as presented in the proposal.
Richmond Fund for Children and Youth – RFP for Direct Services for FYs 2021-2024 14 The Collaborative should examine how the involvement of other collaborating organizations will be best coordinated within the model. RFCY will not consider lead agencies that act simply as a fiscal pass through. All agencies, schools, and/or program sites must be active parts of program implementation.
Entities listed in Article 15, Section 5b of the Charter may apply as part of a Collaborative applicant in this category.
NUMBER OF APPLICATIONS
Understanding that entities are diverse in their program offerings, an entity can submit more than one (1) but no more than three (3) proposals as a lead agency requesting funding, as long as the proposals are requesting funding for programming that is substantially different.
Substantially different programming is defined as having a different priority area OR program design OR staffing OR program location OR target population receiving services.
Applicants may submit separate proposals for their own program and be part of a Collaborative proposal as long as the proposals are substantially different. Applicants may not receive funds as a single agency and as part of a Collaborative for the same program. Applicants may submit substantially different proposals within the same priority area.
Applicants may not submit the same proposal more than one time to different RFCY priority areas.Select the most appropriate priority area that best aligns to your program, and submit only one request proposal for the proposed program.
Please note that the reviewers will look closely at and/or take into consideration the ratio between your organization’s total requests and your organization’s overall current year budget when determining grant awards. It is STRONGLY recommended that organizations do not submit grant requests that equate to more than 40% of their overall organizational budget.
Public agencies are able to submit separate proposals per department and/or division, as long as the departments and/or divisions are substantially different in the services that they provide to the community and have separate and distinct budgets.
Special Note: Entities listed in Article 15, Section 5b of the Charter may apply as a Collaborative Applicant with a formalized agreement AND may also apply as a single agency in which they demonstrate collaboration between their organization and a community-based organization (no formalized agreement required).
These entities include West Contra Costa Unified School District, Richmond libraries, Office of Neighborhood Safety, Richmond Promise College Scholarship Program, Richmond Housing Authority, Richmond YouthWORKS.
Special Note: If City Richmond Department(s) and/or Division(s) are awarded grants, the proposed program and funding award must meet the requirements as set forth in Article 15 of Section 5(J) and Section 6 of the City of Richmond Charter.
Richmond Fund for Children and Youth – RFP for Direct Services for FYs 2021-2024 15 Funding Amounts
FUNDING PARAMETERS
Each grant award amount will depend on the frequency of service, the amount of service, the number of service sites, the number of children and families served, the proposed staffing, and the range and depth of expertise provided. Please use the following funding parameters as a guide to determine how much funding is appropriate and allowed.
Small and Emerging Applicants
A Small and Emerging applicant may apply for between $30,000 and $100,000. No more than 20% may be allocated to indirect costs, calculated as a percentage of the total grant request.
Agencies may submit more than one grant request. However, Small and Emerging Applicants are advised to limit their total and/or combined RFCY requests to no more than 40% of their current year overall organizational budget excluding current RFCY funding request(s).
Single Agency Applicant
Single agency applicants may apply for between $40,000 and $150,000. No more than 20% may be allocated to indirect costs, calculated as a percentage of the total grant request.
Agencies may submit more than one grant request. However, Single Agency Applicants are advised to limit their total and/or combined RFCY request(s) to no more than 40% of their current year overall organizational budget excluding current RFCY funding request(s).
Collaborative Applicant
Collaboratives may apply for between $50,000 and $200,000. No more than 20% may be allocated to indirect costs, calculated as a percentage of the total grant request.
Agencies may submit more than one grant request. However, Collaboratives are advised to limit their total and/or combined RFCY request(s) to no more than 40% of the lead agency’s current year overall organizational budgets excluding current RFCY funding request(s).
Example: A Small and Emerging organization with an annual budget of $200,000 could request one or more grants for a maximum RFCY award of $80,000.
Example: A Single Agency organization with an annual budget of $420,000 or more could request one or more grants for a maximum RFCY award of $168,000.
Example: A lead agency in a Collaborative with an annual budget of $570,000 or more could request one of more grants for a maximum RFCY award of $228,000.
Richmond Fund for Children and Youth – RFP for Direct Services for FYs 2021-2024 16 SUMMARY TABLE BY APPLICATION TYPE
Small and Emerging
(Budgets under $250,000)
Single Agency
(Budgets over $250,000) Collaboratives
Minimum
Grant
Request
$30,000 $40,000 $50,000
Maximum
Grant
Request
$100,000 $150,000 $200,000
Maximum Award per
Organizational
across all application
areas2
$100,000 $150,000
Maximum
Indirect
Rate
20% 20% 20%
Minimum
Match
Requirement
15%
of RFCY grant request
15%
of RFCY grant request
15%
of RFCY grant request
Financial Statements See Information and Requirements Below Financial Statements
All financial statements (i.e., audited/reviewed financials or 990s/990Ns or income statements) must be from no later than 2018. If an applicant is a public agency, other than the City of Richmond, the applicant must submit proof of the existence of an independent audit. If applying with a fiscal sponsor, the applicant must submit the fiscal sponsor’s financial statements.
If your agency is in the process of obtaining your audited OR reviewed financial statements, but the audit and financial statements will not be complete before the grant deadline, you will be able to submit proof of a contract with a Certified Public Accountant as part of your application submission. In the Agency and Proposal Information section of the proposal, provide a copy of your contract or engagement letter with a CPA as proof that an audit of your agency will be conducted, and include the expected date of completion as part of proof. All audited financial statements must be completed and delivered to RDCY by June 30, 2024 (electronic copy via email to [email protected]).
2This is a recommended amount and the Review Committee may consider the amount of funding received by organizations across priority areas.
Richmond Fund for Children and Youth – RFP for Direct Services for FYs 2021-2024 17 MATCHING FUNDS
1) Matching Funds refers to all program funding above the RFCY award that are necessary to provide the services at the proposed levels. Proposals must demonstrate, and if awarded will be held accountable for, raising and documenting funding that equals at least 15% of the RFCY grant award as a program match. This 15% match of RFCY program funding must be a cash or in-kind match that supports the proposed program. 2) Grantees may NOT use one RFCY grant as a match for another.
FUNDING PERIOD
This RFP represents a three-year grant cycle. The initial contract is for a one-year period (July 1, 2021, through June 30, 2022) with the option to renew for two additional one-year periods based on available grant funds, satisfactory evaluation, grant monitoring reports, and overall grant performance. The second and third grant period will run from July 1, 2022, through June 30, 2023; and from July 1, 2023, through June 30, 2024. Selected applicants will not receive their first disbursement of funds until they submit all required contract documents. After all contract documents are received it takes approximately 6-8 weeks before the contract is executed.
Example: An organization is seeking $100,000 from RFCY to run a youth program. If awarded a $100,000 grant from RFCY, the organization would be held accountable for raising and documenting a minimum of 15% match of the grant award amount, which is $15,000.
Richmond Fund for Children and Youth – RFP for Direct Services for FYs 2021-2024 18 Applying for Funding
COMPLETING YOUR PROPOSAL
The RFCY application process is entirely online and must be completed and submitted through the online application system to be considered for funding. The online application will consist of the following elements:
1) Agency and Proposal Information
2) Proposal Narrative
3) Budget
4) Required Documents
5) Proposal Submission and Acknowledgement
The Proposal Instructions section will provide detailed instructions on completing the application, and the additional submission of forms required by the City of Richmond – Richmond Fund for Children and Youth. Be sure to read these instructions carefully.
Contact RDCY staff at [email protected] for all technical issues and questions regarding the online application system.
Richmond Fund for Children and Youth – RFP for Direct Services for FYs 2021-2024 19 Pre-Proposal Meetings, Training, & Technical Assistance
PRE-PROPOSAL MEETINGS (BIDDERS CONFERENCES)
To provide general information and guidance to all potential applicants, RFCY will hold two virtual Pre-Proposal Meetings (Bidders’ Conferences). All potential applicants are strongly encouraged to attend one of the two pre-proposal meetings. A video of the pre-proposal meeting will be available on the RFCY grants webpage at www.ci.richmond.ca.us/RFCYGrants. The current dates and times are:
Monday, January 16, 2023, from 6:00 p.m. to 7:30 p.m. (Tentatively) Monday, January 23, 2023, from 2:00 p.m. to 3:30 p.m. (Tentatively)
OPPORTUNITY TO SUBMIT QUESTIONS AND GENERAL TECHNICAL ASSISTANCE BY EMAIL
General Technical Assistance (TA) and/or submission of general questions by e-mail begins January 1, 2022, and concludes January 20, 2022, at 5:00 p.m. E-mail TA and/or general questions to RDCY staff at [email protected]. Staff will answer questions about eligibility, funding parameters, and required information and documents for online submission. The assistance is not intended to provide professional advice on program design, feasibility, or other program development and implementation issues.
This TA is provided by email only. Frequently Asked Questions will be publicly posted to the RFCY webpage by 5:00 p.m. on or before January 30, 2022. No phone or in-person technical assistance will be provided. RDCY staff will aim to provide a response to the TA Request withintwo (2) business days.
Richmond Fund for Children and Youth – RFP for Direct Services for FYs 2021-2024 20 Important Dates
These dates are tentative and subject to change:
Date
Request for Proposals (RFP) Released January 3, 2023
Pre-Proposal Meetings
Virtual/Video Conferencing
(Tentatively)
Monday, January 16, 2023
6:00 p.m. to 7:30 a.m.
Monday, January 23, 2022
2:00 p.m. to 3:30 p.m.
Questions Due by E-mail January 20, 2023, 5:00 p.m.
Frequently Asked Questions Published January 30, 2023, 5:00 p.m.
Online Proposals Due
Monday, February 13, 2023, by 2:00
p.m. An online receipt will be produced in
the formof an email upon submission.
Proposals submitted after the deadline will
not be considered for review.
Oversight Board and City Council Approves
Recommendations for Funding May 2023
Contracting and Negotiations Begins June 2023
Program Year July 1, 2023 – June 30, 2024
Additional RFCY Resources
The following documents can be found on the RFCY website at www.ci.richmond.ca.us/RFCYGrants
RFCY 2020 Community Needs Assessment
RFCY 2021-2024 Strategic Investment Plan
RFCY Contract Documents
Richmond Fund for Children and Youth – RFP for Direct Services for FYs 2021-2024 21 III. Funding Priority Areas for FY 2021-2024
The Community Needs Assessment (CNA) process provided an overview of current data and findings related to children, youth, and their families in Richmond, and North Richmond, California – specifically as related to the focus of the Richmond Fund for Children and Youth.
Community input was gathered through focus groups and interviews with youth, parents/guardians and providers, surveys, forums, and the review of multiple reports and secondary data resources. The CNA, which guided the development of the Strategic Investment Plan (SIP), identified six priority areas for investment. Priorities were identified by synthesizing these data sources and surfacing issues that were raised across multiple groups and subgroups and within the framework of the legislation informing the Richmond Kids First Initiative.
The six priority areas were then assigned a percentage allocation based on considerations of the urgency of the need and potential for equity impact. The priority areas, not listed in order of importance, are as follows:
PRIORITY AREAS
Estimated % of
Total Funds
1. Behavioral Health: Mental Health and Wellness 20% = $372,000
2. Education Support and Employment/Training Support 20% = $372,000
3. Out of School Time, After-School, Sports, and Enrichment 20% = $372,000
4. Youth Violence Prevention 20% = $372,000
5. Access to Basic Needs 10% = $186,000
6. Information, Guidance and Case Management 10% = $186,000 Total Estimated Funding in FY 2023-24 100% = $1,860,000 The approved SIP will guide RDCY’s three-year grant cycle between 2021 and 2024. The third round of grant funding for Fiscal Year 2023-2024 (July 1, 2023 – June 30, 2024) is estimated to total approximately $1.86 million (based on the City’s Fiscal Year 2022-23 revenue amounts).
Estimated funding is approximate for the priority areas.
Cross-Strategy Approaches
The SIP provides further information related to these priorities and begins to detail options regarding programming, approaches and populations that will benefit from investment. There were also several approaches identified related to programming that could cross several of the six inter-related priority areas identified above. These cross-cutting approaches include but are not limited to:
Trauma informed programming
Healing
Richmond Fund for Children and Youth – RFP for Direct Services for FYs 2021-2024 22 Caring adults participating in the lives of youth
Trusting relationships with providers
Meeting children and youth where they are (e.g., school or neighborhood) “Push in” supports rather than “opt in” supports for those hard to reach (e.g. reaching out to our most marginalized students)
Valuing and recognizing identity while building belonging Staffing programs with individuals with lived experience or cultural fluency who can effectively engage youth – “Have staff who can not only represent a culture but can be restorative and beneficial to the culture”
Providing culturally competent programming and services which reflect the diversity of Richmond and North Richmond
Improving translation and language equity
Improving access by robustly sharing information out to the community Equity in place
Including and valuing youth voice in the design and implementation of programming There are numerous options for programmatic strategies identified under each priority, and it is likely that not all of them will be proposed or funded in this initial year of the Fund. RDCY is committed to using an equity perspective in its grant programs to ensure that the Fund fills gaps in services, provides resources to those populations that have been identified as underresourced, and strategically contributes to meaningful results for children and youth.
Tip: The six priority areas that will be funded through this RFP process are listed in detail in the following section and additional information can be found in the RFCY Strategic Investment Plan at www.richmondyouth.org.
Richmond Fund for Children and Youth – RFP for Direct Services for FYs 2021-2024 23 Mental Health and wellness for Richmond and North Richmond children and youth clearly stood out in the Community Needs Assessment. The community has identified stress and trauma as an issue for children and youth in the community. Given the many health stressors in the community, there are children at risk of mental health and developmental impact given their exposure to “adverse childhood experiences.” At the same time, youth expressed that they have experienced depression. Programs that support mental health and wellness and that address mental health needs will help Richmond and North Richmond children and youth to thrive.
Included in this priority is mental health education which will be targeted toward reducing stigma and increasing understanding of mental health and wellness issues.
The issue of mental health and well-being was a concern across all of the focus groups that were conducted. This is particularly true for Black and Latinx residents who are disproportionately exposed to violence leading to long-term impacts on health and well-being. Trauma-informed programming, as well as behavioral and mental health programs, emerged as a significant need for children, youth, and families along with the need for that programming to consider the rich diversity of residents, many of whom have are experiencing the trauma of the constant threat of family deportation, violence in the community, discrimination and more. Also, the need for culturally fluent approaches is central to filling this gap as many of Richmond and North Richmond’s children, youth, and families come from non-western cultures where there may be barriers and stigma attached to western approaches to mental health and wellness programming.
Options for Supported Programming
Integrate behavioral health strategies into programming that support mental health and wellness
Provide a “safe space” and support mental health along with social and emotional wellbeing for young children and youth Provide supportive relationships, including counseling and support for children and youth
Strengthen school-based and group programming (e.g., anxiety or anger management) Diversify access (e.g., by opening access to short-term needs and those not being served)
Address trauma and support healing skills
Behavioral and mental health education for children, youth, and families; build access and openness to receiving support
Priority 1: Support Behavioral Health: Mental Health and Wellnessfor Children and Youth
Richmond Fund for Children and Youth – RFP for Direct Services for FYs 2021-2024 24 Priority Populations
Disconnected youth
Young people who themselves are homeless, or whose families are homeless or threatened by homelessness
Young people living in poverty
Immigrant and undocumented children and youth
LGBTQ+ children, youth, and families
Youth who have experienced trauma
Young people with poor physical, mental, emotional, and behavioral health outcomes Desired Results
Increased access to mental or behavioral health programs and services (Indicator:
number of unique and new participants)
Decreased stigma about receiving mental health services Reduced reliance on substances to deal with mental and behavioral health issues Increased awareness of available mental or behavioral health services
Richmond Fund for Children and Youth – RFP for Direct Services for FYs 2021-2024 25 Richmond and North Richmond youth participating in the Community Needs Assessment consistently expressed the desire to be successful in school and go on to college or employment. In the 2019 Richmond Community Survey, residents were asked what areas the City should prioritize in order to best support young people in Richmond. Education and Job Training received the highest response rate with 82% of respondents (308 responses) selecting this as a priority1.
In the Community Needs Assessment, participants also identified the need for programs that support children and youth along their journey toward educational success, college, career, and employment. These needs emerged across surveys, focus groups, forums, and other sources.
Richmond and North Richmond children and youth want the chance to excel in school and career. There was a strong desire for more tutoring, broader college access programs, and extra support for those who may be struggling with a range of barriers such as transitional age youth (TAY) or new immigrants arriving as unaccompanied minor children. The latter is also an example of a group that needs accelerated or intensive language learning support.
Many older youth participants wanted support in moving toward employment and identified the need to learn more about employment requirements and career options via mentoring, internships, and, in some cases, job skills training as key to their success.
It is also notable that reliable access to resources such as high-speed internet and computer equipment, such as tablets, has become even more important in the current distance learning environment. Participants often pointed to disparities between nearby, wealthier districts outside of Richmond and North Richmond that are better resourced and have programs, tools, and infrastructure that allow for students to excel.
Options for Supported Programming
Programs that improve educational outcomes for high-need young children Targeted educational support (e.g., tutoring, language, homework assistance) for childrenand youth facing multiple challenges in moving forward to post-secondary education and employment (e.g., populations such as unaccompanied minor immigrants, system involved youth, or very low-income students) Career and college exposure at earlier ages (e.g., middle school programs) Internships to provide experience, skill building and exposure for youth 1 National Research Center and ICMA, The National Community Survey, Richmond, CA Technical Appendices, 2019 Priority 2: Provide Education Support and Employment/Training Support so that Youth Can Move to College and Career
Richmond Fund for Children and Youth – RFP for Direct Services for FYs 2021-2024 26 Outreach and strategies directed to disconnected youth and systems-impacted youth who are not engaged in community programming
Expand access to West Contra Costa Unified School District (WCCUSD) career readiness resources to students not in pathways
Priority populations
Youth of color
System involved young people and transitional-age youth (TAY) Disconnected youth
Young people who themselves are homeless, or whose families are homeless or threatened by homelessness
Socioeconomically disadvantaged children and young people Immigrant and undocumented children and youth
Students with disabilities
Youth from under-resourced neighborhoods (e.g., North Richmond, Iron Triangle) Desired Results
Education Support
Increased access to early learning
Kindergarten readiness
Improved third grade reading levels
Improved school attendance
Improved High School graduation rates
College entry and success rates
Reduction in chronic absenteeism
Black and Latinx college enrollment and persistence
Employment
Increased numbers of youth with work experience opportunities Increased numbers of youth accessing career and college Increased knowledge of programs
Increase in earnings/income for youth and young adults
Richmond Fund for Children and Youth – RFP for Direct Services for FYs 2021-2024 27 This strategy builds on and expands available out-of-school and afterschool programming.
Participation in afterschool and out-of-school programs is linked to better academic outcomes.
For Richmond and North Richmond’s priority populations, targeted afterschool programming could improve their chances of completion and success in school as well as their connection to caring adults. Programs must be provided in a safe space with safe access for students.
Low-cost or no-cost out-of-school and after-school sports and enrichment programming scored high as both desired and needed for youth to thrive across groups. Sports were a popular suggestion as were outdoor activities such as gardening and hiking. The arts (music, dance, visual arts were all mentioned) were very often mixed in with responses to sports but were also often singled out as highly desirable. This is in addition to culturally relevant arts and other programming to help them to build awareness, strengthen self-esteem, and create a sense of belonging. Some groups stated there were few or no respectful and safe spaces to be with others like them. Existing after-school resources should be leveraged so that funding from the Fund could bring in those not participating and engage students who have barriers to participation.
Options for Supported Programming
● Programming that meets specific needs of children and youth at their age and stage ● Support youth voice to support diverse programming for students in later grades to develop their strengths and interests
● Free or very low-cost programming
● Funding to also engage parents to understand barriers to participation ● Enrichment programming (e.g., music & arts, science & technology, sports & recreation) ● Culturally relevant and fluent programming
● Academic support such as tutoring, homework support, etc. ● Outdoor programming
● Accessible programming for students with disabilities ● Youth development and leadership opportunities for positive youth engagement Priority Populations
This could include all of the priority populations and programs should be targeted toward including these hard to reach/underserved groups:
● Young people living in poverty
● Immigrant and undocumented children and youth
● Young people with poor physical, mental, emotional, and behavioral health outcomes Priority 3: Support Out-of-School Time, After-school, Sports and Enrichment
Richmond Fund for Children and Youth – RFP for Direct Services for FYs 2021-2024 28 ● Children with disabilities
● Students experiencing homelessness
● Students who are not engaged in out-of-school extracurricular activities ● Students at schools with high levels of free and reduced lunch ● Students in very high need locations
Desired Results
Expanded access to out-of-school, after-school, sports, and enrichment programming (Indicator: number and demographics of unique participants) Increased learning opportunities year round
Increased and more diverse offerings of culturally relevant programming Increase in caring adult relationships
Increased number of hours of academic support provided Increased number of no-cost or low-cost/fully subsidized programs Improved attendance
Richmond Fund for Children and Youth – RFP for Direct Services for FYs 2021-2024 29 Priority 4: Expand Youth Violence Prevention Efforts Violence in the community came up as a barrier to participation and even as a significant barrier to everyday activity for priority populations. Violence manifests itself in many forms including gun violence, domestic violence, and more. In the focus groups, youth stated they could not go to many places in Richmond and North Richmond out of fear and that they were frequently uncomfortable to go out with groups of friends when one of them did not feel safe in a particular neighborhood. Others participating in the needs assessment spoke of witnessing violence or dangerous spots in their neighborhood. Bullying is also a concern for children. In addition, some participants also reported the fear of gender-based violence as a barrier to movement and participation in the community.
The 2019 Richmond Community Survey asked residents what areas the City should prioritize in order to best support young people in Richmond. Violence prevention and response received the second highest response rate with 73% of respondents (275 responses) selecting this as a priority2. Other plans and reports including the 2019 Kaiser Community Health Needs Assessment and the North Richmond Quality of Life Plan also identified community safety as a priority.
Options for Supported programming
Programs supporting healthy development for children
Mentorship and other programs for youth that feature a caring adult Programs that support connection to after-school activities and reduce exposure to community risks
Programs outside of school
Peer-to-peer groups
Whole family/parent support
Anti-bullying programs
Programs focusing on African American and Latino/Latinx youth Youth skills programs: non-violent coping and communication skills Street outreach and community norm changes
Support for families experiencing domestic violence
Access to programs that are “close to home” or that provide safety support or community travel support that reduces risk of violence for youth (e.g., transportationvouchers or programs located next to public transportation) Priority populations
African American youth
Latino/Latinx youth
2 National Research Center and ICMA, The National Community Survey, Richmond, CA Technical Appendices, 2019
Richmond Fund for Children and Youth – RFP for Direct Services for FYs 2021-2024 30 System-involved young people
Young people who have been pushed out-of-school
Young people living in poverty
Children and youth who are impacted by the criminal justice system and/or who have family members who are incarcerated
Desired Results
Reduction in the number of youths involved in criminal activity Reduction in the numbers of youth homicides for those under 24 years of age Reduction in the numbers of youth that perpetrate violence Increase in the number of students who feel safe at school Reduction in bullying
Reduction in the number of children and youth that witness violence Increase in services that support whole-family violence prevention
Richmond Fund for Children and Youth – RFP for Direct Services for FYs 2021-2024 31 Priority 5: Strengthen Accessto Basic Needs
The Community Needs Assessment identified that many Richmond and North Richmond children, youth, and their families were struggling and needed support with meeting one or more of their basic needs (e.g., housing, food, medicine, utilities, and transportation) for their families. For homeless participants, housing and wraparound support was identified. For transitional age youth, the need for assistance in supporting their own household after they turned 18 was mentioned. For immigrant children, the need for financial support for families who were often barred from working full-time was mentioned. Justice-involved youth suggested that they needed access to support that they said was often contingent on having been in Juvenile Hall. For some parents and youth who wanted to access particular programs, transportation was identified as a barrier.
Given that this planning work was conducted during the COVID-19 pandemic, basic needs issues were heightened beyond the norm. It is widely expected that many families will face ongoing economic hardship as the pandemic wanes and the economy moves toward recovery.
Options for Supported Programming
Childcare support including childcare to provide relief to youth caring for siblings or parenting youth
Meal and nutrition support
Rental support
Navigation of available basic needs resources
Support for family resource centers
Support for families with barriers to access
Expanded homelessness prevention resources to identify and support children and youth at risk of homelessness in Richmond and North Richmond
Support for children and youth experiencing homelessness including coordination between outreach workers, after-school providers, schools, and shelter/housing resources
Priority Populations
Young people who themselves are homeless, or whose families are homeless or threatened by homelessness
Young people living in poverty
Immigrant and undocumented children and youth
Teen parents and families, including single mothers
Families with children and youth who are involved in or transitioning from the foster care, juvenile justice, criminal justice, or special education systems