Richmond City Council
May 2, 2023

PLEASE NOTE: HYBRID MEETING FORMAT

REGULAR MEETING OF THE RICHMOND CITY COUNCIL

Tuesday, May 2, 2023, 5:00 p.m.

Community Services Building
440 Civic Center Plaza
Richmond, CA 94804
Members:

Eduardo Martinez, Mayor at Large
Melvin Willis, Councilmember District 1
Cesar Zepeda, Councilmember District 2
Doria Robinson, Councilmember District 3
Soheila Bana, Councilmember District 4
Gayle McLaughlin, Vice Mayor, District 5
Claudia Jimenez, Councilmember District 6
NOTICE: SEATING IN THE CHAMBERS WILL BE LIMITED TO THE FIRST 39 PEOPLE AND MASKS ARE STRONGLY ENCOURAGED.

Link to City Council Agendas/Packets
http://www.ci.richmond.ca.us/4157/City-ofRichmond-Council-Meetings Register to receive notification of new agendas, etc.
http://www.ci.richmond.ca.us/list.aspx

HOW TO WATCH THE MEETING FROM HOME:

KCRT – Comcast Channel 28 or AT&T Uverse Channel 991.

Livestream online at http://www.ci.richmond.ca.us/3178/KCRT-Live2.

HOW TO SUBMIT PUBLIC COMMENTS:

In Person: Anyone who desires to address the City Council on items appearing on the agenda, including Open Forum, must complete and file a pink speaker’s card with the City Clerk prior to the City Council’s consideration of the item. Once the City Clerk has announced the item, no person shall be permitted to speak on the item other than those persons who have submitted their names to the City Clerk. Each speaker will be allowed up to TWO (2) MINUTES to address the City Council on NON-PUBLIC HEARING items listed on the agenda. Speakers are allowed up to THREE (3) minutes on PUBLIC HEARING items.

Via Zoom: Anyone who desires to address the City Council on items appearing on the agenda, including Open Forum, must raise their hand once public comment is open. The public speakers attending in person will be called first, followed by Zoom participants. Only those public speakers that have their hand raised once the speakers are called will be recognized.

Open Session and City Council: Please click the link below to join the webinar:
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To comment by phone: you will be prompted to “Raise Your Hand” by pressing “*9” to request to speak when Public Comment is asked for. When called upon, you will be asked to unmuted by pressing *6. After the allotted time, you will then be re-muted. Instructions of how to raise your hand by phone are available at:
https://support.zoom.us/hc/en-us/articles/201362663 -Joining-a-meeting-by-phone. **

**The mayor will announce the agenda item number and open public comment when appropriate.

Via mail: received by 1:00 p.m. the day of the meeting, sent to 450 Civic Center Plaza, 3rd Floor, Office of the Clerk, Richmond, CA 94804.

2 Via eComments: eComments are available once an agenda is published. Locate the meeting in "upcoming meetings" and click the comment bubble icon. Click on the item you wish to comment on. eComments can be submitted when the agenda is published and until the conclusion of public comments for the agenda item. Email your comment to [email protected] should you have difficulty submitting an eComment during a meeting.

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Emails MUST contain in the subject line 1) public comments – Open Session prior to Closed Session; 2) public comments – Open Forum; or 3) public comments agenda item #__ [include the agenda item number].

Properly labeled public comments will be considered a public record, put into the official meeting record, available after the meeting as supplemental materials, and will be posted as an attachment to the meeting minutes when the minutes are posted: http://www.ci.richmond.ca.us/Archive.aspx?AMID=31

The City cannot guarantee that its network and/or the site will be uninterrupted. To ensure that the City Council receives your comments, you are strongly encouraged to submit your comments in writing in advance of the meeting.

Procedures for Removing Items from the Consent Calendar: Members of the public who request to remove an item from the consent calendar must first discuss the item with a staff member by phone or a back-and- forth email discussion, and state the name of the staff member when requesting removal of the item from the consent calendar (by 2 p.m. the day of the meeting).

Any member of the City Council who would like to remove an item from the consent calendar must notify the appropriate staff person and the City Clerk’s Office prior to the meeting. Although members of the City Council are encouraged to ask questions and share concerns with staff ahead of the meeting, they are not required to do so.

The Clerk’s Office must be informed of any requests to remove items from the Consent Calendar. Items removed from the Consent Calendar shall be placed at the end of the agenda for consideration.

CONDUCT AT MEETINGS: Richmond City Council meetings are limited public forums during which the City strives to provide an open, safe atmosphere and promote robust public debate. Members of the public, however, must comply with state law, as well as the City’s laws and procedures and may not actually disrupt the orderly conduct of these meetings. The public, for example, may not shout or use amplifying devices, must submit comment cards and speak during their allotted time, may not create a physical disturbance, may not speak on matters unrelated to issues within the jurisdiction of the City Council or the agenda item at hand, and may not cause immediate threats to public safety.

Click here for City Harassment Policy

Accessibility for Individuals with Disabilities: Upon request, the City will provide for written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services and sign language interpreters, to enable individuals with disabilities to participate in and provide comments at/related to public meetings. Please submit a request, including your name, phone number and/or email address, and a description of the modification, accommodation, auxiliary aid, service 3 or alternative format requested at least two days before the meeting. Requests should be emailed to [email protected] or submitted by phone at 510-620-6513, ext. 9, or 510-620-6509.

Requests made by mail to City Clerk’s Office, City Council meeting, 450 Civic Center Plaza, Richmond, CA 94804 must be received at least two days before the meeting. Requests will be granted whenever possible and resolved in favor of accessibility.

Unless otherwise noted in an agenda description, all actions taken by the Council include a determination that CEQA does not apply (i.e., the action is not a project and therefore exempt from CEQA).

Disclaimer: The City Clerk's Office translates agendas to enhance public access. Translated agendas are provided as a courtesy and do not constitute legal notice of the meeting or items to be discussed. In case of discrepancy, the English agenda will prevail.

Pages
4 A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION 5:00 p.m.

B. ROLL CALL
C. CLOSED SESSION
.

C.1 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6)
• Agency Representatives: Sharrone Taylor and Jack Hughes Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
C.2 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (initiation of litigation pursuant to paragraph (4) of Subdivision (d) of Government Code Section 54956.9)
• Two Cases
C.3 PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957)
• Title: City Manager
C.4 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9) • Winehaven v. City of Richmond
• Guidiville Rancheria of California, et al. v. United States of America, et al. • North Coast Rivers Alliance et al./Point Molate Alliance et al. v. City of Richmond
C.5 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
• Property: 1324 Canal Boulevard (General Warehouse, Port of Richmond) Agency negotiator: Dave Aleshire, Lizeht Zepeda, and Nannette Beacham Negotiating parties: Richmond Grown
Under negotiation: Price and terms of payment
D. PUBLIC COMMENT BEFORE CLOSED SESSION
E. ADJOURN TO CLOSED SESSION
________________________________________________________ 5 F. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
6:30 p.m.

G. PLEDGE OF ALLEGIANCE
H. ROLL CALL
I. STATEMENT OF CONFLICT OF INTEREST
J. AGENDA REVIEW
K. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE DURING

CLOSED SESSION
L. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum) L.1 NEW EMPLOYEE REPORT
M. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)(limited to two minutes per Councilmember) (public comments allowed under Open Forum)
N. ABATEMENT REPORT FROM THE PUBLIC WORKS DIRECTOR - 1st Tuesday (public comment allowed under Open Forum)
O. OPEN FORUM FOR PUBLIC COMMENT
(public comment on items that remain on the Consent Calendar or items not on the agenda - limited to 2 minutes unless otherwise specified - Back and forth dialogue with the Council is prohibited)
P. CITY COUNCIL CONSENT CALENDAR
(All items placed under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted upon together with a motion and second, without discussion, of any member of the City Council, and each item shall be deemed to have received the action recommended.)
P.1 City Clerk's Office
P.1.a City Council Meeting Minutes 12
APPROVE the minutes of the Special City Council meeting on April 3, 2023, and the minutes of the April 4, 2023, regular meeting - City Clerk's Office (Pamela Christian 510-620-6513).

P.2 City Council
P.2.a May is National Bike Month 25
PROCLAMATION recognizing May as National Bike Month and encouraging residents to participate in biking events - Councilmembers Claudia Jimenez (510-620-6565), Doria Robinson (510-620-6593) and Mayor Eduardo Martinez (510-620-6503). 6 P.2.b Support for the Reinstatement of State Funding for Older Adult Education
28 AUTHORIZE a Support Letter from the City Council to state officials to reinstate funding for older adult education - Vice Mayor Gayle McLaughlin (510-620-6636).

P.2.c Council Direction on Ordinance to Enact Catalytic Converter Theft Deterrence Measures
34 DIRECT staff in the City Attorney’s Office to draft an ordinance within 45-60 days that includes strategies to deter catalytic converter theft by imposing required actions of recyclers who purchase catalytic converters - Councilmember Cesar Zepeda (510-620-6593).

P.2.d Support for SB567 (Durazo) Homelessness Prevention Act 36 ADOPT a resolution in support of Senate Bill 567 (Durazo) Homelessness Prevention Act - Councilmember Melvin Willis (510- 412-2050).

P.2.e Oppose California Senate Bill 423 Streamlined Housing Approvals 57 ADOPT a resolution opposing California Senate Bill 423, as introduced (Wiener) Streamlined housing approvals: multifamily housing developments: SB 35 (Chapter 366, Statutes of 2017) expansion – Councilmember Soheila Bana (510-620-6743). This item was continued from the April 4, 2023, and April 18, meetings.

P.3 Economic Development
P.3.a Solid Waste Franchise Agreements Procurement Recommendations 63 DIRECT City staff to initiate procurement of a new solid waste collection service agreement through a competitive procurement Request for Proposals (RFP) process; and RECOMMEND
RecycleMore proceed with an RFP process for the Post-Collection Solid Waste Franchise Agreement – Economic Development
Department (Shasa Curl/Samantha Carr 510-620-5407).

P.4 Finance Department
P.4.a Investment and Cash Balance Report and Monthly Overtime Reports for the Month of March 2023
67 RECEIVE the City’s Investment and Cash Balance Report and Monthly Overtime Reports for the month of March 2023 – Finance Department (Nickie Mastay/Mubeen Qader 510-412-2077).
7 P.4.b Revision to Richmond Municipal Code Chapter 13.45 to Update Procedures Regarding Adoption of City of Richmond Fees
83 INTRODUCE an ordinance (first reading) amending Chapter 13.45 [Tax, Fee, and Charge Adjustments] of the Richmond Municipal Code to change the frequency of the fee updates from quarterly to yearly – Finance Department (Nickie Mastay/Mubeen Qadar/Antonio
Banuelos 510-620-6741).

P.4.c State Auditor’s Recommendations Corrective Action Plan May 2023 Update
138
RECEIVE a report regarding the City’s Corrective Action Plan update to State Audit No. 2021-806 – Finance Department (Nickie Mastay 510-620-6609/Mubeen Qader 510-412-2077).

P.5 Library and Community Services
P.5.a Production Agreement Contract with Pyro Spectaculars North Inc. 153 APPROVE the Production Agreement Contract with Pyro
Spectaculars North Inc., in the amount of $65,000, to provide a fireworks display show for the City of Richmond on July 3, 2023, at the Marina Bay Park – Community Services Department (Ranjana Maharaj/Kymberlyn Carson-Thrower 510-620-6789).

P.5.b Student Training and Employment Program (STEP) Grant Award from the California Employment Training Panel and the California Department of Rehabilitation
168
ADOPT a resolution to ACCEPT and APPROPRIATE $210,720 in grant funds for the Student Training and Employment Program (STEP) from the California Employment Training Panel, in conjunction with the California Department of Rehabilitation, passed through the Foundation for California Community Colleges; and APPROVE a third contract amendment with the Foundation for California Community Colleges for the administration of the STEP grant, in the amount of $375,000, for a new total contract amount of $1,375,000, with a term ending June 30, 2023 – Community Services Department (Tamara Walker 510-307-8006/Bouakhay Phongboupha 510-307-8050).

P.6 Mayor's Office
P.6.a Appointments to the Rent Board 239
APPOINT Sara Cantor, Tomasa Espinoza, and Karina Guadalupe to the Rent Board to fill three open positions with a term ending March 21, 2025 - Mayor’s Office (Mayor Eduardo Martinez 510-620-6503). 8 P.7 Police Department
P.7.a Purchase of Replacement Service Weapons for the Richmond Police Department
247
APPROVE a purchase order with All State Police Equipment, in an amount not to exceed $98,485, to allow the Richmond Police Department to acquire replacement service weapons – Police Department (Chief Bisa French 510-621-1802).

P.7.b Contra Costa County Health, Housing, and Human Services Contract for Coordinated Outreach Referral and Engagement (CORE) Homeless Outreach Services
384
RATIFY and APPROVE a sole-source contract with Contra Costa County for Coordinated Outreach Referral Engagement (CORE) services retroactive to July 1, 2022, with a term expiring June 30, 2023, for a total contract compensation amount not to exceed $144,333 – Police Department (Chief Bisa French 510-621-1802).

P.8 Public Works
P.8.a Contract with Silverado Contractors Inc. for Terminal Four Wharf Removal Project
417
APPROVE a contract with Silverado Contractors Inc. for the Terminal Four Wharf Removal Project, in an amount not to exceed $5,297,926, including Base Bid and Alternate “A”, and authorize the Public Works Director to approve change orders, if necessary, for up-to a contingency amount of $529,800 to be funded by the State Coastal Conservancy grant, EPA Grant, and other funds appropriated to this project – Public Works Department (Daniel Chavarria 510-620-5478 / Robert Armijo 510-620-5477).

P.8.b Contract with Swinerton for Construction Management Services for the Terminal 4 Wharf Removal Project
495
APPROVE a contract with Swinerton Management & Consulting, in the amount of $639,882, for a term extending through December 31, 2025, to provide construction management services during the bid and construction phase of the Terminal Four Wharf Removal Project, to be funded by the State Coastal Conservancy grant – Public Works Department (Daniel Chavarria 510-620-5478/ Robert Armijo 510-520- 5477).
9 Q. BUDGET SESSION
Q.1 Acknowledge receipt of Fiscal Year 2023-2024 Proposed First Draft Budget and Government Finance Officers Association’s General Fund Fund-Balance Guidelines
544
ACKNOWLEDGE receipt of the first draft of the Fiscal Year 2023-2024 Annual Operating Budget and Fiscal Year 2023-2028 Five-Year Capital Improvement Plan Budget; ESTABLISH the review process and schedule for their review and adoption; and RECEIVE Government Finance Officer Association (GFOA) General Fund Fund-Balance Guidelines as part of City’s Corrective Action Plan – City Manager’s Office/Finance Department (Shasa Curl/Nickie Mastay/Mubeen Qader 510-412-2077).

R. PUBLIC HEARINGS
R.1 Settlement Agreement with Pacific Gas and Electric (PG&E) and Amending Ordinances
609
HOLD a public hearing to APPROVE and APPROPRIATE $200,000 in revenue for Fiscal Year 2023-24 per the Settlement Agreement with Pacific Gas and Electric (PG&E); INTRODUCE an ordinance (first reading) amending Ordinance 1579 which granted a franchise for the transmission and distribution of electricity within the City to PG&E to revise the franchise fee and add a franchise fee surcharge; and INTRODUCE an ordinance (first reading) amending Ordinance 1580 which granted a franchise for the transmission and distribution of gas within the City to PG&E to add a franchise fee surcharge - City Manager’s Office/City Attorney’s Office (Shasa Curl 510-620- 6512/Samantha Carr 510-620-5407/Dave Aleshire 510-620-6509).

S. NEW BUSINESS
S.1 The Latina Center & RCF Connects Presentations 676
RECEIVE a presentation from The Latina Center and RCF Connects in recognition of International Women’s Day and Women’s History Month – City Manager’s Office (Shasa Curl 510-620-6512). This item was continued from the March 28, 2023, and April 4, 2023, meetings.

S.2 Contract with the Richmond Police Activities League to Provide Workforce Training and Work Experience Opportunities
706
APPROVE a contract with the Richmond Police Activities League (RPAL) to provide workforce training and employment services to 20 youth, for a term commencing April 5, 2023, and ending March 31, 2024, for a total amount not to exceed $73,700 funded by the California for All Youth grant – Community Services Department/Employment and Training (Tamara Walker 510-307- 8006).This item was continued from the April 4, 2023, and April 18, 2023, meetings.
10 S.3 Purchase of Four Police Motorcycles 767
APPROVE the purchase of four 2023 BMW R 1250 RT motorcycles from Long Beach BMW, in an aggregate amount not to exceed $160,000, including a contingency of $10,158.44 – Public Works Department (Daniel Chavarria 510- 620-5478/Dee Karnes 510-231-3044). This item was continued from the April 18, 2023, meeting.

S.4 Purchase of One Crosswind Street Sweeper 781
APPROVE the purchase of a new Elgin Crosswind 1 Regenerative Air Street Sweeper from Owen Equipment in an amount not to exceed $430,000, including a contingency of $38,708.32 – Public Works Department (Daniel Chavarria 510-620-5478/Dee Karnes 510-231-3044).This item was continued from the April 18, 2023, meeting.

S.5 Homelessness Strategic Plan 821
ADOPT the draft Homelessness Strategic Plan; and RECEIVE a presentation of current and planned programming in support of the City’s unhoused residents – Community Development (Lina Velasco/Jesus Morales 510-620- 6649).

S.6 Contract with Raftelis to Provide a Workforce Analysis 894 APPROVE a contract with Raftelis Financial Consultants, Inc. to provide a workforce analysis, in alignment with a state audit recommendation, in an amount not to exceed $200,000, with a term beginning June 1, 2023, and ending March 31, 2024; and APPROPRIATE the necessary funding – Human Resources Department (Nickie Mastay 510-620-6609/Sharrone Taylor 510- 620-6803).

T. ADJOURNMENT
________________________
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RICHMOND, CALIFORNIA,

SPECIAL CITY COUNCIL MINUTES

April 3, 2023, 12:00 p.m.

Community Services Building
440 Civic Center Plaza
Richmond, CA 94804

_____________________________________________________________________

A. SPECIAL OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED

SESSION
The meeting was called to order at 12:01 p.m. by Mayor Eduardo Martinez.

B. ROLL CALL

Present: Councilmembers Soheila Bana, Claudia Jimenez, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez.

Absent: None.

C. CLOSED SESSION
C.1 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
 Property: Metro Walk Phase II at Richmond Transit Village  Agency Negotiators: Nannette Beacham, Lina Velasco
 Negotiating Parties: Pacific West Builders, Inc., San Francisco Bay Area Rapid Transit District
 Under negotiation: Price and terms of payment (11th
Amendment/Disposition and Development Agreement)
D. PUBLIC COMMENT BEFORE CLOSED SESSION (public comment limited to items on the Closed Session agenda only)
There were no public speakers.

E. ADJOURN TO CLOSED SESSION
The Council adjourned to Closed Session at 12:03 p.m. and Closed Session adjourned at 1:31 P.M.

F. SPECIAL COUNCIL MEETING OF THE RICHMOND CITY COUNCIL The Special Meeting of the Richmond City Council was called to order at 1:34 p.m. by Mayor Eduardo Martinez.

G. PLEDGE OF ALLEGIANCE
Mayor Martinez led the Pledge of Allegiance to the Flag.

H. ROLL CALL

Present: Councilmembers Soheila Bana, Claudia Jimenez, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez.

Absent: None.
12 cc03Apr2023 – ud

I. STATEMENT OF CONFLICT OF INTEREST
None.

J. AGENDA REVIEW
None.

K. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE

DURING CLOSED SESSION
City Attorney Dave Aleshire reported that on Item C.1 - CONFERENCE WITH REAL PROPERTY NEDOTIATOR - Metro Walk Phase II - a status report was given and Council directed staff to continue negotiations. No other reportable action.

L. NEW BUSINESS
L.1 Authorization to execute Agreements with Grant Application partners, BART and Pacific West Communities related to an AHSC Grant Application for the Metrowalk Phase 2 Project
AUTHORIZE the city manager to enter into an Implementation and Mutual Indemnity Agreement with BART and Pacific West Communities required to apply for and receive funds for the Metrowalk Phase 2 project, which includes a 150-unit affordable housing development and related transit, pedestrian, and bicycle improvements from Round 7 of the Affordable Housing Sustainable Communities (AHSC) grant program – Community Development Department (Lina Velasco 510-620-6841). This item was continued from the March 28, 2023, meeting.

Community Development Department Director Lina Velasco gave an overview of the item. Council discussion. Eric Haynes gave public comment via Zoom.

A motion by Councilmember Melvin Willis, seconded by Vice Mayor Gayle McLaughlin to authorize the city manager to enter into an Implementation and Mutual Indemnity Agreement with BART and Pacific West Communities required to apply for and receive funds for the Metrowalk Phase 2 project, which includes a 150-unit affordable housing development and related transit, pedestrian, and bicycle improvements from Round 7 of the Affordable Housing Sustainable Communities (AHSC) grant program and include the City of Richmond if necessary was approved by the unanimous vote of the City Council.

Passed

M. ADJOURNMENT
There being no further business, the meeting adjourned at 1:52 p.m., to meet again at 6:30 p.m. on Tuesday, April 4, 2023.

Clerk of the City of Richmond Mayor

13 4-4-23 CC Mtg.
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RICHMOND, CALIFORNIA,

April 4, 2023, 5:00 p.m.

Community Services Building
440 Civic Center Plaza
Richmond, CA 94804

_____________________________________________________________________

A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION Open Session was called to order at 5:02 p.m. by Mayor Eduardo Martinez.

B. ROLL CALL

Present: Councilmembers Soheila Bana, Claudia Jimenez, Cesar Zepeda, Melvin Willis, and Mayor Eduardo Martinez. Absent: Councilmember Doria Robinson arrived after adjourning to Closed Session. Vice Mayor McLaughlin was absent the entire meeting.

C. CLOSED SESSION
C.1 CONFERENCE WITH LEGAL COUNSEL- WORKERS’
COMPENSATION CLAIMS (Pursuant to Government Code § 54956.95) (Two Employees)
 Claimant: Employee - Police Department
 Five Claims: 18000105COR, 17000123COR, 21000065COR,
21000140COR. 21000141COR
 Agency Claimed Against: City of Richmond
C.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9) • Winehaven v. City of Richmond
• Guidiville Rancheria of California, et al. v. United States of America, et al. • North Coast Rivers Alliance et al./Point Molate Alliance et al. v. City of Richmond
C.3 CONFERENCE WITH LABOR NEGOTIATORS (Government Code
Section 54957.6)
 Agency Representatives: Sharrone Taylor and Jack Hughes Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
C.4 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
 Property: Terminal One
14 4-4-23 CC Mtg.
cc04Apr2023 – ud

 Agency negotiators: Lina Velasco and Dave Aleshire
 Negotiating parties: Terminal One Development LLC
 Under negotiation: Price and terms of payment
 Property: Metro Walk Phase II at Richmond Transit Village  Agency Negotiators: Nannette Beacham, Lina Velasco
 Negotiating Parties: Pacific West Builders, Inc., San Francisco Bay Area Rapid Transit District
 Under negotiation: Price and terms of payment (11th
Amendment/Disposition and Development Agreement)
D. PUBLIC COMMENT BEFORE CLOSED SESSION (limited to items on the Closed Session agenda only)
None.

E. ADJOURN TO CLOSED SESSION
The meeting adjourned at 5:05 p.m.

F. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
The meeting was called to order at 6:32 p.m. by Mayor Eduardo Martinez.

G. PLEDGE OF ALLEGIANCE
Mayor Eduardo Martinez led the Pledge of Allegiance to the Flag.

H. ROLL CALL

Present: Councilmembers Soheila Bana, Claudia Jimenez, Doria Robinson, Cesar Zepeda, Melvin Willis, and Mayor Eduardo Martinez. Absent: Vice Mayor McLaughlin was absent the entire meeting.

I. STATEMENT OF CONFLICT OF INTEREST
None.

J. AGENDA REVIEW
Items Q.2.a. Oppose California Senate Bill 423 Streamlined Housing Approvals; Q.3.a.

Approval to attend the Community Village Symposium in Austin, Texas; Q.6.a. Out-of- State Travel Approval for IT Manager and Senior Programmer to attend the Annual Tyler Technology Conference in Texas; Q.7.c. Contract with the Richmond Police Activities League to Provide Workforce Training and Work Experience Opportunities were removed from the Consent Calendar for discussion. Item O.1 Recognition of Ramadan and Eld Al-Fitr was moved to be heard directly after Agenda Review.

K. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE

DURING CLOSED SESSION
C.1 CONFERENCE WITH LEGAL COUNSEL- WORKERS’ COMPENSATION CLAIMS (Pursuant to Government Code § 54956.95) (Two Employees) Claimant: Employee - Police Department
Five Claims: 18000105COR, 17000123COR, 21000065COR, 21000140COR. 21000141CORAgency Claimed Against: City of Richmond
Withdrawn
15 4-4-23 CC Mtg.
cc04Apr2023 – ud

C.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9) • Winehaven v. City of Richmond
• Guidiville Rancheria of California, et al. v. United States of America, et al. • North Coast Rivers Alliance et al./Point Molate Alliance et al. v. City of Richmond Not discussed
C.3 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6)
Agency Representatives: Sharrone Taylor and Jack Hughes Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
Not discussed
C.4 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
Property: Terminal OneAgency negotiators: Lina Velasco and Dave Aleshire Negotiating parties: Terminal One Development LLC
Under negotiation: Price and terms of payment
Discussed. No reportable action.

Property: Metro Walk Phase II at Richmond Transit Village Agency Negotiators: Nannette Beacham, Lina Velasco
Negotiating Parties: Pacific West Builders, Inc., San Francisco Bay Area Rapid Transit District
Under negotiation: Price and terms of payment (11th Amendment/Disposition and Development Agreement)
Not discussed.

L. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum)
City Manager, Shasa Curl, announced that the Community Budget Meetings would be on April 10th at 7 p.m., April 17th at 3 p.m., and April 20th at 1 p.m. via Zoom and in person in the City Council Chamber. More information could be obtained by calling 510-412-2077, [email protected], or
www.ci.richmond.ca.us/budgetmeetings. Ms. Curl also announced the city's 1st Annual Citywide Garage Sale would be on Saturday, April 13th from 9 a.m. to 3 p.m. The deadline to register is Friday, April 11th and a $10 non-refundable fee was required.

More information could be obtained by calling 510-620-6793.

M. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)(limited to two minutes per Councilmember) (public comment allowed under Open Forum) Councilmember Bana stated that she would attend a conference with Community First Village in Austin, Texas to view models for the homeless community. 16 4-4-23 CC Mtg.
cc04Apr2023 – ud

Councilmember Zepeda reported that he attended a community meeting for the Keller Beach Sewer Project and also announced that Saturday, April 8, 2023, was the Point Richmond Spring Fling from 11 a.m. to 4 p.m.

Mayor Martinez stated he attended the WELL 11th Annual Statewide Conference regarding climate change and how it affects water availability.

N. ABATEMENT REPORT FROM THE PUBLIC WORKS DIRECTOR - 1st Tuesday (public comment allowed under Open Forum)
Public Works Director, Daniel Chavarria gave the following update: Dumpster Days; Illegal Dumping; 3 Encampment Abatement; RV Dismantling; Weed Abatement; Downed Tree Removal; Graffiti Removal; Abatement Staff Hours; Illegal Dumping Tonnage per month; Illegal Dumping Total cost per month. Discussion ensued.

Councilmembers requested that garbage tonnage collected was tracked and a map with locations where dumping frequently occurs.

O. PRESENTATIONS, PROCLAMATIONS, AND COMMENDATIONS (public comment allowed under Open Forum)
O.1 Recognition of Ramadan and Eid Al-Fitr
PROCLAMATION acknowledging Ramadan and Eid Al-Fitr - Councilmember Soheila Bana (510-620-6743) and Mayor Eduardo Martinez (510-620-6503).

Mayor Martinez read and presented the proclamation acknowledging Ramadan and Eid Al-Fitr.

P. OPEN FORUM FOR PUBLIC COMMENT
(public comment on items that remain on the Consent Calendar or items not on the agenda - limited to 2 minutes unless otherwise specified - Back and forth dialogue with the Council is prohibited)
Mark Wassberg gave comments regarding the Transgender Flag that was raised in front of City Hall.

Richard Katz gave comments regarding 8 Western Drive and the permit issued.

Julie Perez, Rick Perez, and Patricia Perez gave comments regarding the death of Pedie Perez.

Larry Lewis announced the following: a commencement ceremony for Josh and Elena Genser Culinary Center would be at Richmond PAL on Wednesday, April 5, 2023, at 2 p.m.; Juneteenth Carnival. on 25th street would be on June 16, 17, and 18, 2023 at 25th and Barrett.

A.M. Jenkins gave comments regarding the Housing First Program.

Naomi Williams announced that the Juneteenth Carnival Parade and Family Day would be on June 17, 2023, which would begin at Booker T. Anderson Center and end at Nicholl Park.

Q. CITY COUNCIL CONSENT CALENDAR
(All items placed under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted upon together with a motion and second, without discussion, of any member of the City Council, and each item shall be deemed to have received the action recommended.)
Councilmember Bana voted No on Item Q.10.
17 4-4-23 CC Mtg.
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Motion by Councilmember Cesar Zepeda
Seconded by Councilmember Claudia Jimenez
Ayes (6): Councilmember Soheila Bana, Councilmember Claudia Jimenez, Councilmember Doria Robinson, Councilmember Melvin Willis, Councilmember Cesar Zepeda, and Mayor Eduardo Martinez
Absent (1): Vice Mayor Gayle McLaughlin
Passed (6 to 0)

Q.1 City Clerk's Office
Q.1.a City Council Meeting Minutes
APPROVE the minutes of the March 7, 2023, regular City Council meeting - City Clerk's Office (Pamela Christian 510-620-6513).

Q.2 City Council
Q.2.a Oppose California Senate Bill 423 Streamlined Housing Approvals ADOPT a resolution opposing California Senate Bill 423, as introduced (Wiener) Streamlined housing approvals: multifamily housing developments: SB 35 (Chapter 366, Statutes of 2017) expansion – Councilmember Soheila Bana (510-620-6743).

Item continued to the May 2, 2023, City Council meeting.

Q.3 Community Development
Q.3.a Approval to Attend the Community Village Symposium in Austin, Texas APPROVE travel requests for Jesus M. Morales, Housing Manager, and Robert Armijo, Deputy Director of Public Works/City Engineer to attend the Symposium for Goodness’ Sake in Austin, Texas to learn about the Community First! Village model for addressing intractable homelessness – Community Development Department (Lina Velasco 510-620-6841).

I.T. Director Sue Hartman and Community Serices Director Lina Velasco gave an overview. Discussion ensued. Sara Cantor and Deborah Bayer gave comments. Further discussion ensued. Councilmembers stated that they should adhere to the resolution in place banning travel to certain states and suggested that a letter be sent to inform the various states of Richmond's travel ban. Mayor McLaughlin called for the question. A motion was made to approve the travel request and remove Councilmember Zepeda from attending.

Motion by Councilmember Soheila Bana
Seconded by Councilmember Cesar Zepeda
To approve the travel request and remove Councilmember Zepeda from attending.
18 4-4-23 CC Mtg.
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Ayes (2): Councilmember Soheila Bana, and Mayor Eduardo Martinez Noes (2): Councilmember Claudia Jimenez, and Councilmember Doria Robinson
Abstentions (2): Councilmember Melvin Willis, and Councilmember Cesar Zepeda
Failed (2 to 2)

Q.4 Finance Department
Q.4.a Ratification of the City Manager's Approval of three Emergency Expenditures Executed to Mitigate the Emergency Arising from January’s Rainstorms
RATIFY three expenditures approved by the Director of Emergency Services during the January 2023 activation of the Emergency Operations Center (EOC) to include contracts with Julian Tree Care, Inc., and Allied Universal Security Services, and a credit card transaction with Hyatt Place Emeryville, for a total amount of $174,000 – Finance Department (Nickie Mastay 510-620-6609/Mubeen Qadar 510-412-2077).

Q.4.b Investment and Cash Balance Report and Monthly Overtime Reports for the Month of February 2023
RECEIVE the City’s Investment and Cash Balance Report and monthly Overtime Reports for the month of February 2023 – Finance Department (Nickie Mastay/Mubeen Qader 510-412-2077).

Q.5 Human Resources
Q.5.a Annual Compensation Adjustment for the City Clerk APPROVE a salary adjustment for the City Clerk effective March 1, 2023, from $14,092.38 per month to $14,797 per month (a five percent increase) – Human Resources Department (Sharrone Taylor/Nickie Mastay 510- 620-6602).

Q.6 Information Technology
Q.6.a Out-of-State Travel Approval for IT Manager and Senior Programmer to Attend the Annual Tyler Technology Conference in Texas
APPROVE travel requests for the Information Technology Manager and Senior Programmer to attend the Tyler Technology Connect23 Conference in San Antonio, Texas, which includes several presentations that align with the travel exception list – Information Technology Department (Sue Hartman 510-620-6874).

I.T. Director Sue Hartman and Community Serices Director Lina Velasco gave an overview. Discussion ensued. Sara Cantor and Deborah Bayer gave comments. Further discussion ensued. Councilmembers stated that they should adhere to the resolution in place banning travel to certain states and suggested that a letter be sent to inform the various states of Richmond's travel ban. Mayor McLaughlin called for the question. (At 10:55 p.m. a motion was made by Councilmember Jimenez, seconded by Mayor Martinez to suspend the rules until the conclusion of Items 19 4-4-23 CC Mtg.
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Q.3.a. and Q.6.a., passed by the following vote: Ayes: Councilmembers Bana, Jimenez, Robinson, Willis, Zepeda, and Mayor Martinez. Noes:

None. Absent: Vice Mayor McLaughlin. Abstain: None).

A motion was made to approve the travel request and remove Councilmember Zepeda from attending.

Motion by Councilmember Soheila Bana
Seconded by Councilmember Cesar Zepeda
Ayes (2): Councilmember Soheila Bana, and Mayor Eduardo Martinez Noes (2): Councilmember Claudia Jimenez, and Councilmember Doria Robinson
Abstentions (2): Councilmember Melvin Willis, and Councilmember Cesar Zepeda
Absent (1): Vice Mayor Gayle McLaughlin
Failed (2 to 2)

Q.7 Library and Community Services
Q.7.a Memorandum of Understanding with West Coast Chess Alliance for Chess Programs and Tournaments at Various Community Centers APPROVE the Memorandum of Understanding between the City of Richmond and West Coast Chess Alliance for afterschool chess lessons, and tournaments at various Community Centers from April 5, 2023, to December 31, 2028 – Community Services Department (Ranjana Maharaj/Tetteh Kisseh 510-620-6919).

Q.7.b First Contract Amendment with Weigh of Life for Workforce Development Services
APPROVE a first amendment to the contract with Weigh of Life, in the amount of $12,000, for a new total contract amount not to exceed $28,000, to continue providing workforce development services in support of the Department of Labor’s CAREER grant, with a contract term extending through August 19, 2023 – Community Services Department (Tamara Walker 510-307-8006).

Q.7.c Contract with the Richmond Police Activities League to Provide Workforce Training and Work Experience Opportunities
APPROVE a contract with the Richmond Police Activities League (RPAL) to provide workforce training and employment services to 20 youth, for a term commencing April 5, 2023, and ending March 31, 2024, for a total amount not to exceed $73,700 funded by the California for All Youth grant – Community Services Department/Employment and Training (Tamara Walker 510-307-8006).

Item continued to the May 2, 2023, City Council meeting.

Q.7.d Sole-Source Agreement with Columbia Technology Corporation (CTC) APPROVE a sole-source agreement between Columbia Technology Corporation (CTC) and the Richmond Public Library in an amount not to exceed $10,000 annually, for the period of March 2022 to June 30, 2025, for an aggregate amount not exceed $30,000, to provide high-speed 20 4-4-23 CC Mtg.
cc04Apr2023 – ud

internet access for the Richmond Public Library – Community Services Department/Library Division (LaShonda White/Christopher Larsen 510- 620-5524).

Q.7.e Grant Award from the Chevron Community Engagement Foundation ADOPT a resolution to ACCEPT and APPROPRIATE a $35,000 grant award from the Chevron Community Engagement Foundation for the Office of Neighborhood Safety (ONS) Operation Peacemaker Fellowship program for the calendar year 2023 - Community Services Department/Office of Neighborhood Safety (Sam Vaughn 510-620-5404).

Adopted Resolution No. 34-23.

Q.8 Mayor's Office
Q.8.a Appointment to the Rent Board
APPOINT Jim Hite to the Rent Board, to fill an open position, Term Expires March 21, 2025 - Mayor’s Office (Mayor Eduardo Martinez 510- 620-6503).

Q.8.b Appointment to Rent Board
APPOINT Elaine Dockens to the Rent Board, to fill an open position, Term Expires March 21, 2025 - Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

Q.9 Police Department
Q.9.a First Amendment to the Contract with Advance Crime Scene Restoration APPROVE a first amendment to the contract with Advance Crime Scene Restoration (ACSR) to include deep cleaning services for the Department’s gym and increase the contract amount to $41,325, for a new total contract amount of $158,325 – Police Department (Chief Bisa French 510-621-1802).

Q.10 Public Works
Q.10.a City Council approved an Encroachment Agreement Application at 8 Western Drive. At City Council’s direction, City entered into Encroachment Agreement with owners; it now presents the Agreement to City Council, pursuant to RMC 12.30.200, et seq.

APPROVE the Encroachment Agreement between the City and the title of record property holders of 8 Western Drive for a private landowner fence encroachment into the unimproved public right-of-way at said address; and reaffirm its decision that the findings pursuant to RMC

12.30.190(a)(1)(A-G) have been met – Public Works Department (Daniel Chavarria/Robert Armijo 510-620-5477).

Councilmember Bana voted No on the item.

R. PUBLIC HEARINGS
R.1 Interim Ordinance Extending Urgency Ordinance No. 02-23 Hold a Public Hearing and ADOPT an Interim Ordinance establishing a 22-month and 15-day extension of Urgency Ordinance No. 02-23 imposing a temporary moratorium on issuance of building permits requiring new sewer connections to 21 4-4-23 CC Mtg.
cc04Apr2023 – ud

the Keller Beach Sanitary Sewer; and declaring an urgency thereof – Public Works Department (Daniel Chavarria 510-620-5478/Robert Armijo 510-620- 5477).

City Clerk Pamela Christian announced that it was time pursuant to Public Notice to hold a public hearing; and adopt an Interim Ordinance establishing a 22-month and 15-day extension of Urgency Ordinance No. 02-23 imposing a temporary moratorium on issuance of building permits requiring new sewer connections to the Keller Beach Sanitary Sewer; and declaring an urgency thereof. City Engineer, Robert Armijo and Project Manager, Mary Phelps presented the report.

Motion by Councilmember Soheila Bana
Seconded by Councilmember Cesar Zepeda

Ayes (6): Councilmember Soheila Bana, Councilmember Claudia Jimenez, Councilmember Doria Robinson, Councilmember Melvin Willis, Councilmember Cesar Zepeda, and Mayor Eduardo Martinez
Absent (1): Vice Mayor Gayle McLaughlin
Passed (6 to 0)

R.2 Zoning Text and Map Amendments to codify the Richmond Livable Corridors Form-Based Code (FBC) as new Series 15.04.400 in the Richmond Municipal Code (RMC), and other related consistency amendments HOLD a public hearing; and INTRODUCE an ordinance (first reading) adopting the proposed Zoning Text and Map Amendments adding a new Series 15.04.400 Form-Based Code Zoning Districts in the Richmond Municipal Code (RMC), and associated amendments to Series 100 and 800 of the RMC – Community Development Department (Lina Velasco/ Hector Rojas 510-621-1220/ Roberta Feliciano 510-620-6662).

Community Development Director, Lina Velasco and Karly Kaufman of Rincon Consulting presented a PowerPoint which highlighted the following: Project Area and Background; Objective Design Standards; Project Milestones Summary; Transect Zones Overview; Regulating Plan and Zoning Map Amendment; T5 Main Street Zone; Building Type Standards; Building Types Overview; Frontage Type Standards; Frontage Types Overview; Architectural Standards and Styles Overview; and Environmental Review Overview. Discussion ensued.

City Council suggested that there be a plan for electric vehicle infrastructure, revision to the tree ordinance, a study session for permit parking for special events, and allow for other designs outside of the Form-Based Code. Mayor Martinez opened the public hearing. There were no public speakers. Mayor Martinez closed the public hearing.

A motion was made introduce said ordinance and also to determine how street parking was impacted and consider future amendments for improvement.

Motion by Councilmember Melvin Willis
Seconded by Councilmember Soheila Bana
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Ayes (4): Councilmember Soheila Bana, Councilmember Claudia Jimenez, Councilmember Melvin Willis, and Councilmember Cesar Zepeda Abstentions (2): Councilmember Doria Robinson, and Mayor Eduardo Martinez Absent (1): Vice Mayor Gayle McLaughlin
Passed (4 to 0)

S. NEW BUSINESS
S.1 The Latina Center & RCF Connects Presentations
RECEIVE a presentation from The Latina Center and RCF Connects in recognition of International Women’s Day and Women’s History Month – City Manager’s Office (Shasa Curl 510-620-6512). This item was continued from the March 28, 2023, meeting.

Item continued to the May 2, 2023, City Council meeting.

S.2 Chevron Hydrogen Project Legal Services Agreement
APPROVE a legal services agreement with Aleshire & Wynder for legal representation related to a proposed Chevron Hydrogen Fuel project, with the term expiration date of June 30, 2024, and for a total amount not to exceed $85,000 to be paid by fees collected from the project applicant - City Attorney’s Office (James Atencio 620-6509). This item was continued from the February 21, 2023, February 28, 2023, and March 7, 2023, meetings.

City Attorney Dave Aleshire gave an overview of the item. Discussion ensued.

Motion by Councilmember Soheila Bana
Seconded by Councilmember Claudia Jimenez
Ayes (5): Councilmember Soheila Bana, Councilmember Claudia Jimenez, Councilmember Doria Robinson, Councilmember Cesar Zepeda, and Mayor Eduardo Martinez
Absent (1): Vice Mayor Gayle McLaughlin
Passed (5 to 0)

S.3 Contract with The Pivotal Group Consultants, Inc.

APPROVE a contract and draft scope of work with The Pivotal Group Consultants, Inc., to host a City Council teambuilding retreat, and assist in developing and implementing a City-wide strategic plan, in an amount not to exceed $156,890 for a four (4) to six (6) month term, with an option to extend for an additional six (6) to twelve (12) months for an additional $131,906. The April 18, 2023, study session City Council meeting will enable the City Council to refine the scope of work and goals for their strategic planning priorities and collective goal setting to inform development of the fiscal year 2023-24 budget hiring, recruitment, retention, updating performance measures, and assist with informing evaluations for all City staff members – City Manager’s Office (Shasa Curl 510-620-6512).

Management Analyst Lilia Corral and Dr. Lyn Corbett of the Pivitol Group provided a PowerPoint presentation which highlighted the following: Request for Proposals for Teambuilding and Strategic Planning; Procurement Process; Strategic Planning Approach; Draft Timeline; Proposed Schedule & Cost 23 4-4-23 CC Mtg.
cc04Apr2023 – ud

Information Table. Discussion ensued. Councilmembers requested that the scope of work was refined and a comparable cost analysis with other organizations was included.

A motion was made by Councilmember Bana seconded by Councilmember Zepeda to begin with a minimum modular level to start with city council team building. Councilmember Jimenez, seconded by Mayor Martinez made a substitute motion to have a council retreat for staff and city council to set goals and agenda and approve $50,000 with no option to extend. Councilmember Robinson made a friendly amendment to have facilitator assist with creating the agenda. The substitute motion passed.

Motion by Councilmember Claudia Jimenez
Seconded by Mayor Eduardo Martinez
Ayes (4): Councilmember Claudia Jimenez, Councilmember Doria Robinson, Councilmember Melvin Willis, and Mayor Eduardo Martinez Noes (2): Councilmember Soheila Bana, and Councilmember Cesar Zepeda Absent (1): Vice Mayor Gayle McLaughlin
Passed (4 to 2)

S.4 Richmond Rapid Response Fund (R3F) Update
RECEIVE a report from the Richmond Rapid Response Fund Program (R3F) including updates on funds disbursed, residents served, and strategic plan and guaranteed income program development; and PROVIDE direction to City staff – Community Development Department/Community Services Department (Lina Velasco 510-620-6841/LaShonda White 510-620-6828).

Item continued to the April 18, 2023, City Council meeting as a written report.

T. ADJOURNMENT
There being no further business, the meeting adjourned at 11:20 p.m., to meet again on April 18, 2023.

Clerk of the City of Richmond Mayor

24

May 2, 2023

City Council

DATE: May 2, 2023
TO: Members of the City Council
FROM:

Mayor Martinez, Councilmember Jimenez and
Councilmember Robinson

Subject:

May is National Bike Month
FINANCIAL IMPACT: None

PREVIOUS COUNCIL
ACTION:

The City of Richmond has recognized and held biking
events for several years to promote healthy outdoor
recreation.

STATEMENT OF THE
ISSUE:

May is National Bike Month, a celebration of biking as
transportation, as recreation, as essential to our well- being and everyday lives. May is also when the National Bike Challenge kicks off, and the challenge continues
through September. In 2023, Bike to Work Week is May
15-21, with Bay Area Bike to Work Day on Thursday,
May 18, and National Bike to Work Day on Friday, May

19. RECOMMENDED ACTION:

PROCLAMATION recognizing May as National Bike
Month and encouraging residents to participate in biking events - Councilmembers Claudia Jimenez (510-620-
6565), Doria Robinson (510-620-6593) and Mayor
Eduardo Martinez (510-620-6503).

AGENDA
REPORT
25

May 2, 2023
DISCUSSION:

The bicycle is an economical, healthy, convenient, and environmentally sound form of transportation and an excellent tool for recreation and enjoyment of Richmond’s scenic beauty.

The City of Richmond supports increased use of bicycles as a commute mode of transportation and recreation. Bike lanes have been installed throughout Richmond and to expand the Bay Trail.

Creating a bicycling-friendly community has been shown to improve citizens’ health, well-being, and quality of life, attracting tourism dollars, improving traffic safety, supporting student learning outcomes, and reducing pollution, congestion, and wear and tear on our streets.

A Bicycle and Pedestrian Action Plan was approved by City Council in February 2023, with the goal of improving safe, efficient, and convenient bicycle and pedestrian travel within the City.

The City of Richmond encourages residents to ride their bikes throughout the month of May to experience the joys of bicycling through events such as Bike-to-Wherever Day and Self-Care Sunday Rides.

Rich City Rides, the Richmond Bicycle/Pedestrian Advisory Committee, Bike East Bay, the City of Richmond, the League of American Bicyclists, and others will be promoting bicycling during the month of May 2023.

DOCUMENTS ATTACHED:

Attachment 1 – Proclamation
26 CITY OF RICHMOND, CALIFORNIA

P R O C L A M A T I O N

Recognizing May as National Bike Month

WHEREAS, the City of Richmond is dedicated to sustainability and economic development, and WHEREAS, the bicycle is an economical, healthy, convenient, and environmentally sound form of transportation and an excellent tool for recreation and enjoyment of Richmond’s scenic beauty; and WHEREAS, bicycling is a form of active transportation and the City of Richmond supports increased use of bicycles as a commute mode of transportation, and
WHEREAS, creating a bicycling-friendly community has been shown to improve citizens’ health, well- being, and quality of life, attracting tourism dollars, improving traffic safety, supporting student learning outcomes, and reducing pollution, congestion, and wear and tear on our streets and roads; and WHEREAS, Richmond’s roads and trails attracts bicyclists all year, providing economic health, transportation, tourism, and scenic benefits; and
WHEREAS, a Bicycle and Pedestrian Action Plan was approved by City Council in February 2023, with the goal of improving safe, efficient, and convenient bicycle and pedestrian travel within the City, and WHEREAS, throughout the month of May, the residents of Richmond and its visitors will experience the joys of bicycling through events such as Bike-to-Wherever Day and Self-Care Sunday Rides; and WHEREAS, Rich City Rides, the Richmond Bicycle/Pedestrian Advisory Committee, Bike East Bay, the City of Richmond, the League of American Bicyclists, and others will be promoting bicycling during the month of May 2023; and
WHEREAS, these groups are also promoting greater public awareness in an effort to reduce collisions, injuries, and fatalities and improve health and safety for everyone on our streets.

NOW, THEREFORE BE IT RESOLVED that the Richmond City Council on May 2, 2023, does hereby proclaim May as Bike Month in Richmond, California in recognition of this City’s commitment to sustainability and economic development and the encouragement of bicycling as a form of active transportation.

Eduardo Martinez
____________________
Eduardo Martinez
Mayor
Doria Robinson
___________________
Doria Robinson
Councilmember
Claudia Jimenez
___________________
Claudia Jiménez
Councilmember
27

May 2, 2023

City Council

DATE: May 2, 2023
TO: Mayor Martinez and Members of the City Council
FROM:

Vice Mayor McLaughlin

Subject:

Support for the Reinstatement of State Funding for Older Adult Education
FINANCIAL IMPACT: There is no financial impact associated with sending a letter of support.

PREVIOUS COUNCIL
ACTION:

11/2/2021

STATEMENT OF THE
ISSUE:

The California Council for Adult Education (CCAE) and
the California Adult Education Administrators Association (CAEAA) expressed their concerns in regard to the
defunding of adult education.

RECOMMENDED ACTION:

AUTHORIZE a Support Letter from the City Council to
state officials to reinstate funding for older adult
education - Vice Mayor Gayle McLaughlin (510-620-
6636).

DISCUSSION:

On November 16, 2022, the California Council for Adult Education (CCAE) and the California Adult Education Administrators Association (CAEAA) expressed their concerns about the lack of adult education programs and suggested changes to adult AGENDA
REPORT
28

May 2, 2023
education funding. This organization of adult school students, teachers, and community supporters will like to call attention to a problem they have with the California Adult Education Program (CAEP). Under CAEP, state funding for older adult programs in K- 12 adult schools was eliminated. Educational services across the state have been terminated and the few areas which provided these services have significantly reduced.

In many cases adult students are charged to be in these programs. As a result of the lack of accessibility to these adult educational programs statewide, we are putting older adults at an increased risk of isolation.

Older adults need funding from the state for education. One quarter of California’s population will be over the age of 60 in a few years. This is the fastest growing demographic in our state. In addition to the state’s bold masterplan for aging, the state should restore funding to the state’s adult school system.

Restoring state funding for adult schools and Older Adult educational programs would work hand in hand with the Masterplan for aging. Seniors need to master technology in order to access resources such as affordable housing and transportation. Adult schools could offer curriculums that is specifically designed for the elderly, such as how to identify scams, computer courses, fitness classes to help seniors with their mobility and other useful classes or workshops that will help them navigate life and manage their finances.

Along with the Richmond Commission on Aging, I request that the City Council support the reinstatement of funding for older adult education.

DOCUMENTS ATTACHED:

Attachment 1 – Draft Support Letter
Attachment 2 – Democratic Party of Contra Costa County Resolution

29 Office of the Richmond City Council

Honorable Kevin McCarty, Honorable John Laird
Chair Chair
Assembly Subcommittee on Education Senate Subcommittee on Education

Honorable Al Muratsuchi Honorable Connie Leyva
Chair Chair
Assembly Education Committee Senate Education Committee

Honorable Jose Medina
Chair
Assembly Higher Education Committee

Mr. Chris Ferguson
Program Budget Manager, Education
Department of Finance

Mr. Paul Steenhausen
Legislative Analysts Office

RE: Adult Education Funding Concerns

On November 16, 2022 California Council for Adult Education (CCAE) and California Adult Education Administrators Association (CAEAA) sent a letter to you expressing concerns about adult education program coordination and suggesting changes to adult education funding. We are an organization of adult school students, teachers, and community supporters, and we would like to call attention to another problem with the California Adult Education Program (CAEP) – the fact that under CAEP, state funding for Older Adults programs in K-12 adult schools was eliminated.

The arguments for defunding these programs were appallingly ageist, and policymakers ignored a large body of research proving that programs that keep elders socially, physically and mentally engaged actually save the state money by significantly improving the health of participants. In California, one quarter of the population will be over the age of 60 in a few short years. The state’s failure to fund educational programs for older Californians is unacceptable and must be corrected.

Under the CAEP system, a statewide network of educational services for California’s vulnerable older adult population was destroyed, with most areas losing these services altogether. In the few areas where some services survived, they were severely reduced, and in most cases could only survive by beginning to charge students money. Thus, even those older adults who lived in one of the few areas where Older Adults education survived lost access to services if they were among the 45% of older adults in California who live below the poverty line. As a result, isolation, which puts older adults at increased risk for disability and can ultimately kill, increased in California.

The state’s decision to defund Older Adults education programs was woefully short-sighted. Californians over 60 are the fastest growing portion of the state’s population; by 2030, 10.8 million Californians will fall into this demographic. In recognition of this demographic shift, the state recently adopted a bold masterplan for aging. In furtherance of this plan, the state should restore funding for programs for older adults offered through the state’s adult school system.

Educational opportunities for adults are an integral part of healthy aging, combating isolation, providing mental and physical stimulation, and giving seniors access to information that allows them to take control of their lives. When Older 30 Adults education is offered through K-12 school districts, it can also offer unique opportunities for inter-generational learning and give seniors an ongoing stake in their local school district after their children are grown up and no longer in school.

Restoring state funding for adult school Older Adults programs would support every facet of the Masterplan for Aging.

Seniors need to master technology so they can access services like affordable housing and transportation; adult schools can offer computer courses designed specifically for elders. Seniors need to exercise to maintain good health and mobility; adult schools can offer exercise classes that meet their particular needs. Seniors need information about how 31 to avoid scams and manage their finances; adult schools can provide workshops and classes to help them. Adult schools are very flexible, and can offer any kind of instruction that is needed to support Older Adults students.

As CCAE and CAEAA have pointed out, the CAEP system is in need of reform and improvement. In addition to the improvements CCAE and CAEAA, suggest, we respectfully request that you also consider restoring funding for Older Adults education through CAEP. We look forward to your response.

Sincerely,

CC: Honorable Tony Thurmond, State Superintendent of Public Instruction, Department of Education Honorable Daisy Gonzales, Interim Chancellor, California Community College Chancellor’s Office Members, Community Colleges Board of Governors
Association of Community and Continuing Education (ACCE) Sonya Ramirez, President, CCAE
John Werner, President, CAEAA
32 Resolution In Support of State Funding
for Adult School Classes for Older Adults

WHEREAS the California Masterplan for Aging, which seeks to establish “A California for all ages” by 2030, has as one of its goals Inclusion and Equity, not Isolation, for California’s seniors; and

WHEREAS the California Democratic Party Platform for 2022 includes support for Adult Education and Community College programs for life-long learning; and

WHEREAS education programs for older adults are a low-cost, effective way to combat isolation and promote healthy aging that can reduce the likelihood of participants contracting dementia by 18% (American Journal of Epidemiology, vol. 155, No.12, June 15, 2002) and can save the state money by improving healthy life expectancy; and

WHEREAS California had, for decades, a robust network of free education opportunities for Older Adults offered through the state’s adult schools and community colleges which was funded by the state, but was completely defunded in adult schools in 2013 and has also been much reduced in the community colleges; and
WHEREAS this network of education opportunities for Older Adults still exists in vestigial form in some community colleges and adult schools and could be brought back in order to fulfill the goals of the Master Plan on Aging.

THEREFORE BE IT RESOLVED that the Democratic Party of Contra Costa County recognizes that the State of California needs state-funded educational opportunities for Older Adults in order to fulfill the goals of the California Master Plan on Aging; and

BE IT FURTHER RESOLVED that the Democratic Party of Contra Costa County declares support for state funding educational opportunities for older adults through the state’s adult schools and community colleges; and

BE IT FURTHER RESOLVED that the Democratic Party of Contra Costa County will review and consider proposed legislation that restores state funding for adult school and community college educational programs for Older Adults.

Submitted by Maria Alegria, Elected Member, District 1 and Kristen Pursley, West County Adult School Teachers United
Approved by the Democratic Party of Contra Costa County, October 20, 2022 We are the Party for and by the People
contracostadems.org
33

May 2, 2023

City Council

DATE: May 2, 2023
TO: Mayor Martinez and Members of the City Council
FROM:

Councilmember Cesar Zepeda

Subject:

Council Direction on Ordinance to Enact Catalytic
Converter Theft Deterrence Measures
FINANCIAL IMPACT: There is no financial impact at this phase of the recommendation.

PREVIOUS COUNCIL
ACTION:

None

STATEMENT OF THE
ISSUE:

Catalytic Converter theft is a regional and national
challenge that is causing auto owners significant
amounts of money to replace and causing law
enforcement agencies to spend time and resources to
combat this unlawful trend.

RECOMMENDED ACTION:

DIRECT staff in the City Attorney’s Office to draft an
ordinance within 45-60 days that includes strategies to deter catalytic converter theft by imposing required
actions of recyclers who purchase catalytic converters.

Councilmember Cesar Zepeda (510-620-6593)

DISCUSSION:

Catalytic converter theft is a challenge that many cities and states are grappling with due to the increase of theft. The City of Richmond has seen an increase AGENDA
REPORT
34

May 2, 2023
in catalytic converter thefts and I have received several complaints and requests to address this criminal act. In addition to the Police Department's efforts to apprehend the thieves, I would like to ask the City of Richmond’s City Attorney’s Office to draft an ordinance that requires scrap metal companies, auto repair shops and other companies that may purchase secondhand catalytic converters to collect specific information from the seller at the time of purchase.

According to an article in the Albuquerque Journal by Jessica Dyer/Journal Staff Writer, published on February 20, 2023, insurance claims for stolen converters have soared around the country; the National Insurance Crime Bureau reported a 1,215% increase in such claims between 2019 to 2022. Moreover, many people replace stolen catalytic converters without bothering to file an insurance claim to avoid rate increases.

The Los Angeles City Council is also reviewing a recommendation to adopt an ordinance that would require documentation of being the lawful owner of an unattached catalytic converter. Violators of the ordinance would be fined $1,000 or spend up to six months in jail. The Los Angeles City Council began discussions on this matter in April of 2022.

Catalytic converters — which help reduce harmful car emissions — are an increasingly popular target for thieves, as they contain valuable palladium, platinum and rhodium.

The City of Richmond should make it harder for thieves to sell them to scrap metal dealers.

Legislators in Sacramento are also working to deal with this issue. Here is a link that deals with scrap metal companies, junk collectors and recyclers. There are laws regarding required record keeping and identification of sellers. https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=BPC&division=8.&ti tle=&part=&chapter=9.&article=3.

The proposed ordinance should establish a requirement that photos of the seller’s identification be collected by the buyer. The buyer should keep identifying information about the catalytic converter. The required documentation should remain with the buyer and made available to law enforcement upon request.

Adopting an ordinance is a step of many to combat this issue; however, it doesn’t have any teeth if there isn’t implementation or enforcement. It is recommended that a position be created to strengthen regulation and inspect scrap metal dealers and other potential businesses that purchase secondhand catalytic converters. The inspector could also inspect and enforce other regulations that we currently have on the books but aren’t able to inspect due to staffing capacity.

DOCUMENTS ATTACHED:

None
35

May 2, 2023

City Council

DATE: May 2, 2023
TO: Mayor Martinez and Members of the City Council
FROM:

Councilmember Willis
Subject:

Support for SB567 (Durazo) Homelessness Prevention
Act
FINANCIAL IMPACT: There is no financial impact to supporting the resolution.

PREVIOUS COUNCIL
ACTION:

The City Council has adopted resolutions and ordinances to protect Richmond residents from unlawful evictions.

Ordinance 15-22 N.S. (December 20, 2022)
Ordinance 02-21 N.S. (March 23, 2021)

STATEMENT OF THE
ISSUE:

SB567 would amend the Tenant Protection Act of 2019
to remove eviction loopholes and lower rent caps.

RECOMMENDED ACTION:

ADOPT a resolution in support of Senate Bill 567
(Durazo) Homelessness Prevention Act - Councilmember
Melvin Willis (510-412-2050).

DISCUSSION:

The prolonged affordable housing crisis in Contra Costa County disproportionately impacts low income and working class households, senior citizens, people of color, AGENDA
REPORT
36

May 2, 2023
immigrants, and people with disabilities, and thereby increases homelessness, crime and harms neighborhood stability and cohesion.

Between 2017 and 2022, homelessness increased 30% across California, faster than anywhere in the U.S. In Richmond, the homeless encampments became visibly larger and increased in number.

SB 567 will enhance existing state law to better protect low-income California renters from unjust evictions and unreasonable rent increases. The Homelessness Prevention Act is an effort to address the state’s rising homelessness crisis.

The City Council has adopted policies to strengthen tenant protection in Richmond.

Urgency Ordinance 02-21 N.S. (March 23, 2021), enacted a temporary moratorium on certain evictions of residential tenants in Richmond impacted by the COVID-19 pandemic through the state of the local emergency and 60 days thereafter. The City Council also adopted Ordinance 15-22 N.S. (December 20, 2022) to amend the Fair Rent, Just Cause for Eviction and Homeowner Protection Ordinance to limit rent increases for regulated units to 3% or 60% of the Consumer Price Index, whichever is less. (MEASURE P).

According to the U.S. Census Bureau, 2020 American Community Survey, 17.5% of families in Richmond have an annual income between $50,000 and $74,999 and 10.7% have an annual income between $35,000 and $49,999. Without the adoption of the Urgency Ordinance, an overwhelming number of Richmond residents would have been evicted during the pandemic.

The Census further states, during the 5-year period, 28% of Richmond renters held rents between $1,000 to $1,499 and 25.3% of Richmond renters had rents between $1,500 to $1,999.

The Richmond Rent Program serves and supports tenants by promoting healthy housing, and affordability for Richmond tenants through the regulating of those Landlord/Tenant matters that reasonably relate to rents and evictions, yet more protection is needed.

Low-income renter households across the state are paying more than half of their income on housing costs. Undoubtedly, this can cause housing anxiety which can lead to negative health and wellbeing outcomes. Tenants should be protected against the fear of an arbitrary eviction.

Without sufficient and long-term eviction protections, many tenants who receive eviction notices move out before an action is filed in court even without adequate replacement housing, rather than face future legal eviction that could impact their ability to find new housing.

37

May 2, 2023
Existing state legal protections in the Tenant Protection Act of 2019 have been insufficiently protective of tenants. Due to exemptions, some tenants are not covered by existing state tenant protections. Other tenants are covered but left vulnerable to “no- fault evictions” or rent increases that outpace inflation under the law. Residents have been unfairly evicted so that landlords can take advantage of the current local housing shortage and raise rents. Tenants are provided little information regarding their rights in the case of eviction and how to get help if they believe their rights have been violated.

The “removal from the rental market” and “substantial remodel” loopholes in the Tenant Protection Act of 2019 puts tenants at higher risks of eviction.

California residents; specifically, Richmond residents, and the City of Richmond support the amendment of the Tenant Protection Act of 2019 to remove eviction loopholes and lower rent caps. It is recommended that the Richmond City Council endorse Senate Bill 567 and direct staff to send a letter of support to Congressman Garamendi and Governor Gavin Newsom to express the city’s strong support to enact the bill into law.

DOCUMENTS ATTACHED:

Attachment 1 – Draft Resolution
Attachment 2 – Richmond City Facts Sheet
Attachment 3 – SB 567 (Durazo) Homelessness Prevention Act Attachment 4 – SB 567 (Durazo) Key Statistics

38 Reso. No. XX-23

RESOLUTION NO. XX

A RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA, IN SUPPORT OF CALIFORNIA STATE SENATE BILL 567, WHICH WOULD AMEND THE TENANT PROTECTION ACT OF 2019 TO REMOVE EVICTION LOOPHOLES AND LOWER

RENT CAPS

WHEREAS, the prolonged affordable housing crisis in Contra Costa County disproportionately impacts low income and working class households, senior citizens, people of color, immigrants, and people with disabilities, and thereby increases homelessness, crime and harms neighborhood stability and cohesion; and
WHEREAS, the 2020 U.S. Census reports that Richmond residential tenants make up 47% of the city’s occupied housing units; and
WHEREAS, in California, 79% of extremely low-income renter households are paying more than half of their income on housing costs compared to 6% of moderate-income renter households; and WHEREAS, residential tenants suffer great and serious hardship when forced to move from their homes due to rent increases; and
WHEREAS, housing anxiety can lead to negative health outcomes, tenants should be protected against the fear of an arbitrary eviction; and
WHEREAS, common sense protections against unfair evictions are needed to protect long-time and low income residents from evictions that are filed for the sole purpose of circumventing rent caps to obtain unearned high rents; and
WHEREAS, given the increased housing cost burden and poverty faced by many Richmond residents, excessive rent increases threaten the public health, safety, and welfare of Richmond residents, including seniors, people with disabilities, those on fixed incomes, those with very low, and moderate income levels, and those with other special needs, to the extent that such persons may be forced to choose between paying rent and providing food, clothing, and medical care for themselves and their families; and WHEREAS, the Richmond City Council has adopted policy to protect tenants from extreme rent increases; and
WHEREAS, the Richmond City Council adopted Urgency Ordinance 02-21 N.S. on March 23, 2021, enacting a temporary moratorium on certain evictions of residential tenants in Richmond impacted by the COVID-19 pandemic through the state of the local emergency and 60 days thereafter; and WHEREAS, according to the U.S. Census Bureau, 2020 American Community Survey, 17.5% of families in Richmond have an annual income between $50,000 and $74,999 and 10.7% have an annual income between $35,000 and $49.999; and without the adoption of the Urgency Ordinance, an overwhelming number of Richmond residents would have been evicted during the pandemic; and WHEREAS, the Richmond Rent Program promotes, healthy housing, and affordability for Richmond tenants through the regulating of those Landlord/Tenant matters that reasonably relate to rents and evictions, yet more protection is needed; and
WHEREAS, according to the U.S. Census Bureau, 2020 American Community Survey, during the 5-year period, 28% of Richmond renters held rents between 1,000 to $1,499 and 25.3% of Richmond renters had rents between $1,500 to 1,999; and,
WHEREAS, without sufficient and long -term eviction protections, many tenants who receive eviction notices move out before an action is filed in court even without adequate replacement housing, rather than face future legal eviction that could impact their ability to find new housing; and WHEREAS, existing state legal protections in the Tenant Protection Act of 2019 have been insufficiently protective of tenants. Due to exemptions, some tenants are not covered by existing state tenant protections. Other tenants are covered but left vulnerable to “no-fault evictions” or rent increases that outpace inflation under the law. Residents have been unfairly evicted so that landlords can take advantage of the current local housing shortage and raise rents. Tenants are provided little information regarding their rights in the case of eviction and how to get help if they believe their rights have been violated; and 39 Reso. No. XX-23

WHEREAS, the “removal from the rental market” loophole in the Tenant Protection Act of 2019 allows a landlord to evict a long-term tenant in order to “remove” the unit from the rental market but contains no safeguards to prevent the landlord from returning the unit to the rental market at a higher price once the tenant is displaced; and
WHEREAS, the “substantial remodel” loophole in the Tenant Protection Act of 2019 allows a landlord to remodel a building for the purpose of permanently evicting all tenants from a building to raise the rents, a process known as “renoviction”; and
WHEREAS, in light of the numerous concerns noted herein, including, but not limited to, the current and immediate threat to the health, safety, and welfare of California residents; specifically, Richmond residents, and the City of Richmond support the amendment of the Tenant Protection Act of 2019 to remove eviction loopholes and lower rent caps; and
WHEREAS, according to recent research conducted by the Chan Zuckerberg Initiative’s Public Opinion and Survey Science research team, 83 percent of California voters support rent control.

NOW, THEREFORE BE IT RESOLVED, that the Richmond City Council hereby endorses Senate Bill 567 and directs staff to send a letter of support to Congressman Garamendi and Governor Gavin Newsom to express the city’s strong support of enacting the bill into law.

**********************
I certify that the foregoing resolution was passed and adopted by the Council of the City of Richmond at a regular meeting thereof held Insert Date, by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

PAMELA CHRISTIAN

CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:

Mayor

Approved as to form:

City Attorney

State of California }
County of Contra Costa : ss.

City of Richmond }

I certify that the foregoing is a true copy of Resolution No. XX, finally passed and adopted by the Council of the City of Richmond at a regular meeting held on INSERT DATE ADOPTED. 40 Reso. No. XX-23

Pamela Christian, Clerk of the City of Richmond
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46 Last updated: April 22, 2023
Nb v
Homelessness Prevention Act
SB 567 (Durazo)

Summary
SB 567 will enhance existing state law to better
protect low-income California renters from
unjust evictions and unreasonable rent
increases. This is an effort to address the state’s
rising homelessness crisis.

Background
The rising homelessness crisis has become one
of the most urgent and dire issues in California.

It is present in virtually every community, as
the number of people becoming homeless,
deaths of peoples living in the streets; and
encampments are growing. 1 According to the
US Department of Housing and Urban
Development, California’s unhoused population
has risen by 31% since 2010, which includes a
57% increase in people becoming unsheltered
and living in the streets.2 In a most recent count
of the state’s unhoused, there are more than
170,000 unsheltered Californians, accounting
for half of the U.S. unsheltered population.3
This does not include families living in
substandard motel rooms or sleeping on floors
and couches.

Government responses have primarily focused
on rehousing people, yet this has not led to a
decrease in homelessness numbers due to the
influx of newly homeless. While these efforts

1 https://www.theguardian.com/us-
news/2022/mar/22/california-homelessness-crisis-
unhoused-and-unequal
2 Ibid.
3 https://www.ppic.org/blog/homeless-populations-are-
rising-around-
are needed, they should be complemented by
efforts to prevent people from becoming
homeless. While existing law provides for basic
protections from rent-gouging and unjust
evictions, loopholes in the law allow too many
tenants to remain unprotected from eviction.

Problem
There are too many California tenants that
remain at risk of eviction and rents are
increasing beyond what most Californians can
afford. In 2020, the U.S. Government
Accountability Office found a $100 median rent
increase led to a 9% increase in homelessness.

Further, loopholes in existing law have led to
widespread abuses that leave people
vulnerable to displacement or eviction, even
when tenants are in compliance with the terms
of their lease. These evictions and rent hikes
are directly contributing to homelessness. As
inflation soars and both state and local eviction
protections enacted during the pandemic come
to an end, gaps in standing tenant protections
are impacting more renters facing significant
rent increases and “no-fault” evictions.

Solution
SB 567 provides greater housing stability of
Californian’s and reduces the number of people
on the brink of homelessness by:
california/?utm_source=rss&utm_medium=rss&utm_ca
mpaign=homeless-populations-are-rising-around-
california?utm_source=ppic&utm_medium=email&utm_
campaign=blog_subscriber
47 Last updated: April 22, 2023
 Closing loopholes that allow for
rampant abuse of the no-fault just
causes for eviction.
 Limiting allowable rent increases to a
more reasonable cap.
 Providing mechanisms for accountability
and enforcement.

Sponsors
Alliance of Californians for Community
Empowerment (ACCE)
California Rural Legal Assistance Foundation
Leadership Counsel for Justice and
Accountability
PICO California
Public Advocates
Western Center on Law and Poverty

Support
AAPIs for Civic Empowerment Education Fund
Abriendo Puertas/Opening Doors
ACLU California Action
AHRI for Justice
Alameda County Democratic Party
Alliance San Diego
American Federation of State, County, and
Municipal Employees (AFSCME), AFL-CIO
Bend the Arc Jewish Action
Berkeley Tenants Union
Black Women for Wellness Action Project
CA Calls
CADEM Renters Council
California Alliance for Retired Americans
California Catholic Conference
California Central Valley Journey for Justice
California Chapter
California Community Living Network
California Democratic Renters Council
California Environmental Justice Alliance
California Environmental Voters
California Healthy Nail Salon Collaborative
California Labor Federation
California Nurses Association/National Nurses
United (CNA)
California Pan-Ethnic Health Network
California School Employees Association
California State Council (SEIU)
Canal Alliance
Catholic Charities of Stockton- Environmental
Justice Program
Causa Justa :: Just Cause
CEJA
Center for Community Action and
Environmental Justice (CCAEJ)
Center on Race, Poverty, & the Environment
Central Coast Alliance United for A Sustainable
Economy (CAUSE)
Centro Legal de la Raza
ChangeLab Solutions
CHIRLA
Chispa
City of Santa Monica
City of West Hollywood
CLUE: Clergy & Laity United for Economic
Justice
Coalition for Humane Immigrant Rights
Communities for a New California
Communities for a New California Action Fund
Community Coalition
Community Coalition
Community Health Councils
Community Legal Services in East Palo Alto
Comunidades Aliadas Tomando Accion
Consumer Attorneys of California
COPE/New Life Christian Church of Fontana
Council of Community Housing Organizations
Courage California
Culver City Democratic Club
Disability Rights California
Disability Rights Education and Defense Fund
Dolores Huerta Foundation
East Bay Alliance for a Sustainable Economy
East Bay Housing Organizations
End Poverty in California (EPIC)
Equal Rights Advocates
Esperanza Community Housing Corporation
Eviction Defense Network
Evolve California
48 Last updated: April 22, 2023
Faith in Action Bay Area
Faith in Action East Bay
Faith in the Valley
Fannie Lou Hamer Institute
Filipino Advocates for Justice
Fresno Barrios Unidos
Fresno Homeless Union
Fresno Tenants Union
Friends Committee on Legislation of California
Golden State Opportunity
Greater Napa Valley Fair Housing Center
Greenfield Walking Group
Ground game LA
Healing & Justice Center
Healing and Justice Center
Housing and Economic Rights Advocates
Housing California
Housing is a Human Right Orange County
Housing Now!
Housing Rights Center
Housing Rights Committee of San Francisco
Housing Rights Initiative
Human Impact Partners
Inland Congregations United for Change (ICUC)
Inner City Law Center
InnerCity Struggle
John Burton Advocates for Youth
Justice in Aging Justice Program
Latino Health Access
Law Foundation of Silicon Valley
Legal Aid of Sonoma County
Long Beach Residents Empowered, LiBRE
Mental Health Advocacy Services
MHAction
Mi Familia Vota
Monterey County Renters United
Muslim Public Affairs Council
National Alliance to End Homelessness
National Association of Social Workers -
California Chapter
National Housing Law Project
Navigation Structures
Oakland Rising
Oakland Tenants Union
OC Action
OCCCO
OCCORD
Orange County Asian and Pacific Islander
Community Alliance (OCAPICA)
Orange County Environmental Justice (OCEJ)
Orange County Equality Coalition
Orange County Mobile Home Residents
Coalition
Orange County Voter Information Project
Parable of the Sower Intentional Community
Cooperative
Pasadena Tenants Union
People Acting in Community Together
People's Budget Orange County
Peoples Collective for Environmental Justice
PolicyLink
Pomona Economic Opportunity Center
Pomona United for Stable Housing PUSH
Power California Action
PowerCA Action
Prevention Health Advocates
Public Counsel
Public Health Justice Collective
Public Law Center (PLC)
Regional Asthma Management and Prevention
Resilience OC
Sacramento Act
Sacramento Tenants Union
San Diego Organizing Project
San Diego Tenants United
San Francisco Anti-Displacement Coalition
San Francisco Muslim Community Center
San Francisco Rising
San Gabriel Valley Tenants Alliance
SEIU California
Service Employees International Union
Smart Justice CA
Sonoma Valley Housing Group
St. Luke's/ San Lucas Episcopal Church, Long
Beach
Strategic Actions for a Just Economy
Starting Over, Inc.

State Building and Construction Trades Council
49 Last updated: April 22, 2023
of California
Strategic Concepts in Organizing and Policy
Education (SCOPE)
TechEquity Collaborative
The Children’s Partnership
The Greenlining Institute
The Sacramento Environmental Justice
Coalition
True North
UC Student Association
United Way of Greater Los Angeles
Urban Habitat
Viet Rainbow of Orange County
Vision y Compromiso
Voices for Progress
We Are Not Invisible
Working Partnerships USA

Contact
[email protected]
(916)651-4026

50 SENATOR MARIA ELENA DURAZO
SB 567 KEY STATISTICS AND STORIES

 A $100 increase in rent prices has contributed to a 9% increase in homelessness (Source: U.S. GAO (Government Accountability Office Report)

 A full-time worker would have to earn $39.01/hr in order to afford a 2- bedroom rental home at Fair Market Rent

 Renters need to earn 2.9 times the state minimum wage to afford average asking rent in California, which increased by 4%.

 Median rent in California has increased 38% since 2000 while median renter household income has only increased by 7% (adjusted for inflation).

 The Terner Center found that when AB 1482 was passed in 2018- 2019 rent appreciated at a rate of 3-4%, in 2021-2022 rents have appreciated about 16%-11%.

 Between 2017 and 2022 alone, homelessness increased 30% across the state, faster than anywhere in the U.S.

 79% of extremely low-income (ELI) renter households are paying more than half of their income on housing costs compared to 6% of moderate-income renter households. This includes many of the States low-wage workers - Essential Workers!

 According to updated data released today by the California Department of Education, there are about 5.9 million students enrolled in public schools this school year, close to 40,000 fewer students than last year or a .7% drop. But the number of students experiencing homelessness increased by 9%, about 16,000, to a total of approximately 187,000 kids.

51 Court of Public Opinion
o Source: CZI Polling

 According to a Fall 2022 poll, Californians are ready for bold and meaningful action!


 Source: NLIHC Out of Reach 2022 Report
 Number of renters: 17 million
 Number of renter households = 5,861,796
 Number of renter households earning below 30% AMI = 1,308,774  Percent of renter households earning below 30% AMI = 22%  Number of renter households earning below 50% AMI = 2,144,679  Percent of renter households earning below 50% AMI = 37%

52 SOME POWERFUL CENTRAL VALLEY STATISTICS-

 CalMatters released a report in July 2021 with findings that the Central Valley had been hit the hardest with evictions and lockouts throughout the pandemic.

 “On average, about 6 of every 10,000 households were locked out.

 The eviction rates jumped to 14 for every 10,000 households in Kern County, 11 in Kings County, 12 in Merced County and 18 in Stanislaus County.” This number doubles when you consider those who self-evicted or those that were evicted outside the normal process. Much of this is due to the lack of protections from AB 1482.

 LA Times report in March 2021 - Over the last four years, no large U.S. city has seen greater increases in rent than Fresno.  Since 2017, average rent for homes in Fresno is up nearly 39% to $1,289 a month
 That includes a 12% increase during the pandemic

53 TENANT STORIES
 Teresa Reyes (Bakersfield)
o Asked her landlord to fix a lightbulb January 2023 a couple days after she got a notice of rent increase from $700-$750.

The landlord got upset and told her to learn to speak english in this country, a couple of days later he handed them a 60 day notice of termination of lease. They had to leave due to him remodeling the home, the deadline expired and now they face an eviction. She has looked for an attorney and for her rights endlessly since January, no one has been able to help her. Her court hearing is April 19th, 2023.

o “I could not sleep before my mediation. I did not sleep for two days. I’m paying my rent and even though I can pay rent, I can't believe I am going through this. Just because the landlord says he doesn't want me here. What am I going to do with my
children?”

o “I have seeked help, no one cares and they just give me negative answers. I don’t want to keep his home, I just want time to find somewhere new to rent. I have applied to
apartments, no one has called me back. I can’t sleep, I have tooth pain that I can’t tend to. I have children..”

 Anita Mendoza, San Pablo, Contra Costa
o "I’ve worked hard my whole life as a caretaker for elderly and disabled people in this community, and I have lived in my home for over 30 years, raising my children here. A few years ago a new owner purchased our building. Within months we started receiving eviction notices for substantial renovation trying to kick us out, only giving us the option to return to our property if the rent was raised 200% - far beyond the 10% rent cap the state allows. I was terrified. I knew that if I were evicted or my rent raised that much I would become homeless. I never
thought that at this stage in life that I would be looking at the possibility of living in a tent.

o [Fortunately, after organizing with my neighbors we were able to stop the eviction and instead only get a 10% rent increase, but if my rent continues to go up by 10% every year, in no time 54 will that force me out of my home. My story is proof that rent hikes and evictions do cause homelessness. Had my landlord’s plan initially gone through, or if my rent continues to increase by 10% every year, I will not likely have a roof over my head."]

 Teresa Flores (Las Camelias)
o Apartment has flooded every time it rained, the landlord refused to fix it. There was mold, wet and dirty carpets, broken appliances. Chronic migraines caused her to lose work time and catching COVID caused her to miss work and her rent payment. She was handed a UD, no notice between christmas and new years. She seeked help and no one helped, she went through mediation alone with no attorney. The court mediator told her to just accept whatever the landlord’s attorney said to avoid going to a hearing, she would lose everything with a judge. She accepted a repayment plan, sheriff lockout on May 29th and no eviction going on her record for 7 years. She lost her home.

 Iraides Gonzalez, El Cajon, San Diego Area
o "Blackstone has increased my rent by almost 10% - from one day to the other my rent went up by $200. I have been living in this apartment for 4 years now, and another 6 in another unit in this building. 3 years ago, after a $100 dollar rent increase I needed to sublease a room to a stranger. Now I'm subleasing 2 rooms out of the 3 bedroom apartment in order to make rent.

Me and my 3 kids sleep in the same room now. Even with
splitting the rent, I can barely afford it."

 Gladys Valcazar, Imperial Beach, San Diego Area
o "My rent went up by $181 this past month, I live at Grove Condos Apartments in Imperial Beach and my building was purchased by Blackstone. I have been living here for 4 years now and in the last two years that Blackstone purchased my apartment, my rent has already gone up twice. I am a single working mother with 1 son. I cannot afford this. I only have enough money for 6 months of rent and I don't know what I am going to do after."

55  LaKeisha Burks, Sacramento
o “I've lived in my apartment for 20 years and I just received a 10% rent increase and a $100 increase on my utilities. I think what they are doing should be illegal, all I want to do is pay my rent but with this new rent increase I will have to choose between staying in my apartment or buying food because I only make $1000 a month and $908 will go towards rent.”

 Kimberly Sow, Sacramento
o “My mom just passed away when I was hit with a 12% rent increase - they just fixed it to 10%, but I had to immediately go back to work after my mom’s funeral with no time off to grieve because as a single mom I can’t afford to pay this new rent, food and utilities on the income I have.”

 Vanessa Hernandez, Pittsburg
o "My landlord was trying to evict me for substantial rehabilitation and claiming I could return to the unit under a new lease with the rent increased by $300 - far more than 10%. We were able to stop the eviction, but now our rent has gone up by 10%. I have 2 small children. I have no other place to go and my family will be homeless if these rent increases continue to go through."

56

May 2, 2023

City Council

DATE: May 2, 2023
TO: Mayor Martinez and Members of the City Council
FROM:

Councilmember Soheila Bana

Subject:

Oppose California Senate Bill 423 Streamlined Housing
Approvals
FINANCIAL IMPACT: There is no financial impact related to adopting this resolution

PREVIOUS COUNCIL
ACTION:

None

STATEMENT OF THE
ISSUE:

In 2017, the Legislature passed, and the Governor
signed SB 35. This law makes the approval of multifamily developments, many of which meet inadequate criteria,
“ministerial” actions. As a result, the approval of these developments pre-empts local discretionary land use
authority, bypasses the California Environmental Quality Act (CEQA), and ignores public input.

RECOMMENDED ACTION:

ADOPT a resolution opposing California Senate Bill 423, as introduced (Wiener) Streamlined housing approvals:
multifamily housing developments: SB 35 (Chapter 366,
Statutes of 2017) expansion – Councilmember Soheila
Bana (510-620-6743). This item was continued from
the April 4, 2023, and April 18, meetings.

DISCUSSION:

Background: In 2017, the Legislature passed, and the Governor signed SB 35. This law makes the approval of multifamily developments, many of which meet inadequate AGENDA
REPORT
57

May 2, 2023
criteria, “ministerial” actions. As a result, the approval of these developments pre-empts local discretionary land use authority, bypasses the California Environmental Quality Act (CEQA), and ignores public input.

City officials intimately understand the housing crisis as it plays out in their communities every day. Local leaders are working to find creative solutions so homes of all income levels can be built.

Cities are finalizing local housing plans that will identify sites for more than 2.5 million new homes statewide, all while navigating the state’s annual barrage of overreaching housing bills that have thus far demonstrated limited success.

The City of Richmond has many housing development projects that the Richmond City Council needs the ability to review and make decisions that work best for Richmond, its residents and potential residents.

SB 423 is the latest overreaching bill, and would force cities to approve certain housing projects without regard to the needs of the community, opportunities for environmental review, or public input.

Instead of continuing to pursue top-down, one-size-fits-all legislation, lawmakers should partner with local officials. This is why the City of Richmond is calling on the Governor and lawmakers to include a $3 billion annual investment in the state budget to help cities prevent and reduce homelessness and spur housing development.

Targeted, ongoing funding is the only way cities can find community-based solutions that get our residents off the streets and keep them in their homes. California will never produce the number of homes needed with an increasingly state driven, by-right housing approval process.

DOCUMENTS ATTACHED:

Attachment 1 – Draft Resolution
Attachment 2 – Sample Opposition Letter
58 RESOLUTION NO. XX

A RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA, OPPOSING SB 423 (WIENER) LAND USE: STREAMLINED HOUSING APPROVALS:

MULTIFAMILY HOUSING DEVELOPMENTS

WHEREAS, SB 423 would greatly expand SB 35 (Chapter 366, Statues of 2017) provisions and eliminate the January 1, 2026 sunset date, permanently requiring cities to ministerial approve certain housing projects without public input or environmental review; and

WHEREAS, SB 423 was heard in the Senate Committee on Housing on March 21, 2023 and many local cities sent letters of opposition to the Senate Committee on Housing and legislators; and

WHEREAS, SB 423 would remove the 2026 sunset and make SB 35 statutes permanent; and

WHEREAS, the passing of SB 423 applies SB 35 provision to cities that have not been found in substantial compliance with housing element law by the department; and

WHEREAS, SB 423 would apply SB 35 provisions to developments in the Coastal Zone; and

WHEREAS, SB 423 would allow the state to approve housing developments on property they own or lease without being required to follow local zoning and development standards; and

WHEREAS, SB 423 prohibits a city from enforcing its inclusionary housing ordinance if the income limits are higher than those in SB 35

NOW, THEREFORE, BE IT RESOLVED that the Richmond City Council hereby opposes the Senate Bill 423 (Wiener) Streamlined housing approvals: multifamily housing developments:

SB 35 (Chapter 366, Statutes of 2017) expansion.

BE IT FURTHER RESOLVED that the City Manager will delegate its staff to send an opposition letter to Congressman Garamendi and Assembly member Buffy Wicks

**********************

I certify that the foregoing resolution was passed and adopted by the Council of the City of Richmond at a regular meeting thereof held Insert Date, by the following vote:

AYES:

NOES:
59 ABSTENTIONS:

ABSENT:

PAMELA CHRISTIAN

CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:

Mayor

Approved as to form:

City Attorney

State of California }
County of Contra Costa : ss.

City of Richmond }

I certify that the foregoing is a true copy of Resolution No. XX, finally passed and adopted by the Council of the City of Richmond at a regular meeting held on INSERT DATE ADOPTED.

Pamela Christian, Clerk of the City of Richmond

60 Please also email a copy to your legislator(s) and [email protected] as well as your Regional Public Affairs Manager.

***CITY LETTERHEAD***

DATE

The Honorable Scott Wiener
Chair, Senate Committee on Housing
1021 O Street, Suite 3330
Sacramento, CA 95814

RE: SB 423 (Wiener) Streamlined housing approvals: multifamily housing developments:

SB 35 (Chapter 366, Statutes of 2017) Expansion.

Notice of Opposition

Dear Senator Wiener:

The Your City/Town writes to express our opposition to your measure, SB 423, which would greatly expand SB 35 (Chapter 366, Statutes of 2017) provisions and eliminate the Jan. 1, 2026 sunset date.

On any given day, newspaper headlines in California and across the nation are highlighting the state’s growing housing supply and affordability crisis. Seven in ten Californians view housing affordability as one of the top problems in their community, and there is growing concern from residents that housing prices are so expensive, younger generations will be priced out of ever being able to buy a home.

Your City/Town intimately understands this crisis as it plays out in our community every day.

Local leaders are working to find creative solutions so homes of all income levels can be built.

They’re taking on these difficult and complex tasks, and in many cases successfully planning for more than 2.5 million new homes statewide, all while navigating the state’s annual barrage of overreaching housing bills that have thus far demonstrated limited success.

SB 423 is the latest overreaching bill. This measure would double-down on the recent trend of the state overriding its own mandated local housing plans by forcing cities to approve certain housing projects without regard to the needs of the community, opportunities for environmental review, or public input. While it may be frustrating for some developers to address neighborhood concerns about traffic, parking, and other development impacts, those directly affected by such projects have a right to be heard. Public engagement also often leads to better projects. Not having such outlets will increase public distrust in government and result in additional ballot measures limiting housing development. 61 [If you have specific examples of the impact of this bill on your city/town, please include here.]

Instead of continuing to pursue top-down, one-size-fits-all legislation, lawmakers should partner with local officials. That’s why the League of California Cities is calling on the Governor and lawmakers to include a $3 billion annual investment in the state budget to help cities prevent and reduce homelessness and spur housing development. Targeted, ongoing funding is the only way cities can find community-based solutions that get our residents off the streets and keep them in their homes. California will never produce the number of homes needed with an increasingly state driven, by-right housing approval process. What is really needed is a sustainable state investment that matches the scale of this long-term crisis.

For these reasons, Your City/Town respectfully opposes your measure,

Sincerely,

NAME
TITLE
CITY/TOWN of ______________

Cc: Your Senator(s) and Assembly Member(s)
Your Cal Cities Regional Public Affairs Manager (via email) League of California Cities (Via email: [email protected])

62

May 2, 2023

Economic Development

DATE: May 2, 2023
TO: Mayor Martinez and Members of the City Council
FROM:

Shasa Curl, City Manager
Samantha Carr, Environmental Manager

Subject:

Solid Waste Franchise Agreements Procurement
Recommendations
FINANCIAL IMPACT: This item will require an amendment to the R3 contract scope of work which most likely will result in a financial impact. If there is an additional cost associated with the contract amendment, it will be funded by account string 01362765 400201 2GI01.

PREVIOUS COUNCIL
ACTION:

July 19, 2022

STATEMENT OF THE
ISSUE:

The City of Richmond entered into an exclusive Solid
Waste Collection Franchise Agreement (Collection
Agreement) with Richmond Sanitary Service, a
subsidiary of Republic Services, in 1985. The Collection Agreement includes the collection of solid waste,
recycling, and organic waste generated within City
boundaries and ends June 30, 2025. Currently, the City
maintains the Collection Agreement and RecycleMore
maintains the exclusive Post-Collection Solid Waste
Franchise Agreement (Post-Collection Agreement) which
is also set to expire June 30, 2025. City staff are seeking direction from City Council on the next steps for
procurement of the solid waste collection and post-
collection agreements.

AGENDA
REPORT
63

May 2, 2023
RECOMMENDED ACTION:

DIRECT City staff to initiate procurement of a new solid waste collection service agreement through a competitive procurement Request for Proposals (RFP) process; and
RECOMMEND RecycleMore proceed with an RFP
process for the Post-Collection Solid Waste Franchise
Agreement – Economic Development (Shasa
Curl/Samantha Carr 510-620-5407).

DISCUSSION:

Background

The City of Richmond’s solid waste and recycling services are provided by two agreements with Republic Services:

1. An exclusive Solid Waste Collection Franchise Agreement (Collection Agreement) managed by the City of Richmond; and

2. An exclusive Post-Collection Solid Waste Franchise Agreement (Post-Collection Agreement) managed by the West Contra Costa Integrated Waste Management Authority (RecycleMore).

The City of Richmond entered into the Collection Agreement with Richmond Sanitary Service (operated by Republic Services) in 1985. The Collection Agreement includes the collection of solid waste, recycling, and organic waste generated within City boundaries. Additionally, the City contracts with Golden Bear Transfer Services, Inc. (operated by Republic Services) for solid waste transfer services.

The City of Richmond as a member city of RecycleMore entered into a new Post- Collection Agreement with Republic Services and its subsidiaries in 2014. The Post- Collection Agreement directs the solid waste, recycling, organics, and household hazardous waste collected within its service territory for appropriate disposal.

The Collection and Post-Collection Agreements are set to expire June 30, 2025, and the transfer services agreement is set to expire December 31, 2025. Though these expiration dates are two years away, the process of arranging for ongoing solid waste services generally takes two years or more to ensure time for a transparent public process, fulfillment of community needs, delivery of new capital, and smooth transition to successful delivery of programs and services.

On July 19, 2022, the City of Richmond entered into a contract with R3 Consulting Group, Inc. to provide analysis and recommendations regarding the City’s Solid Waste Franchise Agreement. The contract’s scope of work also includes the review, analysis, and recommendations for the City’s other solid waste-related agreements. Through this contract, R3 recommends the City start the process as soon as possible for securing ongoing solid waste collection services, of which there are two primary pathways:
64

May 2, 2023
 Pathway One: Conduct a competitive procurement process for a new solid waste collection agreement via a Request for Proposals (RFP) wherein qualified service providers would be invited to provide proposals.
 Pathway Two: Conduct sole-source contract negotiations with incumbent providers (Republic), while still preserving the City’s ability to proceed to RFP processes if negotiations are unsuccessful.

While both procurement pathways are viable and currently available to the City, each have benefits and drawbacks, and thus lend themselves to advantageous outcomes within different circumstances.

Pathway Two is typical for cities in the case of satisfactory performance, no substantial changes to the agreement are required, and no meaningful changes in compensation are anticipated.

ANALYSIS

In the case of the City’s Collection and Post-Collection Agreements, no performance issues by Richmond Sanitary Service (RSS) or Republic Services have been identified; both have a long-standing history of successful performance in the City and West Contra Costa County, and both are eligible and qualified providers of future solid waste services in the City. Additionally, Republic Services has a local presence, history, and knowledge, to meet the City’s needs at competitive rates and compensation.

However, just within the last 10 years, there have been significant and multiple changes to State regulations, recycling and organics markets, and requirements for permits to operate. The City’s current solid waste agreements require substantial updating, and the extent of those updates suggest that amending and extending the current agreements are not practical irrespective of whether the City chooses to contract with the City’s current service providers, RSS and Republic.

Additionally, current circumstances are not normal, with several extraordinary factors contributing to conditions that lend themselves to an RFP as the more advantageous procurement pathway. These primarily include:

 high rates of inflation
 ongoing requirements of unfunded State mandate SB 1383 and other regulatory requirements
 extraordinary increases in labor, equipment, and fuel costs  Richmond’s collection agreement will soon be 40 years old and in need of updates to meet current industry standards as well as regulatory and legal requirements

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May 2, 2023
CONCLUSION:

Under these circumstances, City staff members and R3 have concluded that an RFP process is more likely to be advantageous to the City than sole-source negotiations for both the Collection and Post-Collection Agreements. City staff recommends that the Richmond City Council recommend RecycleMore proceed with an RFP process.

Additional benefits to an RFP process include:

 Streamlined process for inclusion of State recycling mandates and regulatory requirements
 Provide for more community engagement for the inclusion of beneficial community programs and services
 Further the City’s objectives of transparency
 Provide for market-based justification of resultant customer rates

Currently, R3 is in the process of conducting community engagement, which is anticipated to identify new and enhanced community needs, programs, and services that should be considered for inclusion in the City’s future solid waste agreements. The survey is currently open. To complete the survey visit:

 English: www.surveymonkey.com/r/wastesurvey_ENG.
 Español: https://es.surveymonkey.com/r/wastesurvey_ESP  Chinese: 里士满市社区参与调查 Survey (surveymonkey.com)

The City Council may alternatively direct City staff to conduct sole-source negotiations with Republic Services while preserving the City’s ability to proceed to a RFP if negotiations are not successful or not accepted by the City Council.

POLICY SYNERGIES

Climate Action Plan

 Strategy SW 1: Establish a Zero Waste Framework
 Strategy SW 2: Increase Participation in Recycling Programs and Incentives  Strategy SW 3: Supportive Garbage Collection Service Rates and Schedules

General Plan 2030

 Policy EC3.3 Solid Waste Reduction and Recycling. Promote waste reduction and recycling to minimize materials that are processed in landfills

DOCUMENTS ATTACHED:

None
66

May 2, 2023

Finance Department

DATE: May 2, 2023
TO: Mayor Martinez and Members of the City Council
FROM:

Nickie Mastay, Deputy City Manager, Internal Services
Mubeen Qader, Deputy Director of Finance
Jerry Chak, Accounting Manager
Subject:

Investment and Cash Balance Report and Monthly
Overtime Reports for the Month of March 2023
FINANCIAL IMPACT: None

PREVIOUS COUNCIL
ACTION:

N/A

STATEMENT OF THE
ISSUE:

City staff is requesting that the City Council receive the City’s Investment and Cash Balance Report and Monthly
Overtime Reports for the month of March 2023.

RECOMMENDED ACTION:

RECEIVE the City’s Investment and Cash Balance
Report and Monthly Overtime Reports for the month of
March 2023 – Finance Department (Nickie
Mastay/Mubeen Qader 510-412-2077).

DISCUSSION:

The Investment and Cash Balance Report is a monthly report of the City’s pooled cash balance. The Portfolio Management Report represents the monthly bank balances, along with market balances of permitted investments according to the City’s Investment Policy. Investment in the Local Agency Investment Fund (LAIF), money market, agency AGENDA
REPORT
67

May 2, 2023
bonds, certificates of deposits, and corporate notes are all allowable and permitted according to the Fiscal Year (FY) 2022-2023 Investment Policy.

DOCUMENTS ATTACHED:

Attachment 1 – Investment and Cash Balance Report for March 2023 Attachment 2 – Overtime Report for March 2023
Attachment 3 – Overtime Public Safety Report for March 2023 68 Finance Department – Treasury Division

M E M O R A N D U M

To: Mayor and Members of the City Council

From: Nickie Mastay, Deputy City Manager, Internal Services Mubeen Qader, Deputy Director of Finance
Jerry Chak, Accounting Manager

Date: May 2, 2023

Subject:

MONTHLY CASH BALANCES & INVESTMENT REPORT –
March 2023

Enclosed for your information are the Investment Report, Portfolio Summary, and Comparative Cash Report for the month of March 2023 prepared by the City Treasurer pursuant to the statutory requirements of the State of California.

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6. Overtime Report ( All Funds ) ( March 2023)
PERIOD 9, MARCH 2023
75% Threshold

ORIGINAL

BUDGET TRANSFERS REVISED
BUDGET
YTD

EXPENDED

AVAILABLE
BUDGET
PCT
GENERAL FUND (summary)
400031 OVERTIME/General 1,179,856 439,905 1,619,761 1,410,853 208,908 87% 400032 OVERTIME/Sworn 9,499,934 (365,435) 9,134,499 7,283,312 1,851,187 80% TOTAL GENERAL FUND 10,679,790 74,470 10,754,260 8,694,166 2,060,094 81% Overtime By Department

CITY MANAGER
Administration 2,500 2,500 2,500 0%

CITY CLERK
Administration 20,000 20,000 16,707 3,293 84% Attended monthly City Council meetings. -

COMMUNITY DEVELOPMENT -
General Plan Code Enforcement 20,380 20,380 380 20,000 100% Code Enforcement work performed in North Richmond's Mitigation Fund area.

FINANCE -
Administration 1,900 1,900 91 1,809 5% General Accounting 2,500 9,500 12,000 10,328 1,672 86% Payroll 33,700 33,700 57,276 (23,576) 170% Short-staffed Treasury/Cash Management 1,200 1,200 1,852 (652) 154% Accounts Payable 600 600 243 357 41% Revenue Collection 2,000 (7) 1,993 3,924 (1,931) 197% Analyzing and Processing Measure U Business Tax.

TOTAL FINANCE 6,400 44,993 51,393 73,714 (22,321) 143%

HUMAN RESOURCES
Administration 293 (293) 100% Short-staffed in Administration Division POLICE
Administration 324,792 165,435 490,227 347,303 142,924 71% CAD Dispatch System 481,125 199,500 680,625 520,658 159,967 76% RM System 2,420 2,420 791 1,629 33% Parking Enforcement 5,537 500 6,037 4,020 2,017 67% Sworn Administration 5,000,000 (200,000) 4,800,000 3,537,354 1,262,646 74% Sworn Cops Grant 146,015 (146,015) - - Sworn Regulatory 19,420 (19,420) - - TOTAL POLICE 5,979,309 - 5,979,309 4,410,126 1,569,183 74%

6. Overtime Report ( All Funds ) ( March 2023)
75% Threshold

ORIGINAL

BUDGET TRANSFERS REVISED
BUDGET
YTD

EXPENDED

AVAILABLE
BUDGET
PCT
FIRE
Administration - - 136 (136) 100% Suppression - - 20,223 (20,223) 100% Sworn Administration - - 554 (554) 100% Sworn Suppression 4,305,402 4,305,402 3,697,849 607,553 86% Vacation/Comp Time off; Injury-related leave and vacancies Sworn Prevention 29,097 29,097 8,848 20,249 30% Sworn Training 38,707 (38,707) 100% Vacation/Comp Time off TOTAL FIRE 4,334,499 - 4,334,499 3,766,317 568,182 87%

PUBLIC WORKS & ENGINEERING SVCS
Facility Maintenance Administration - 342 (342) 100% Stationary Engineers 10,000 10,000 17,864 (7,864) 179% Building Services 1,000 1,000 3,483 (2,483) 348% COVID cleaning in RPD; BART, Main Library Courtyard, Recreation Center.

Stationery Engineers replastered Richmond Swim Center, emergency repair to Plunge pump and hot water pump at Nevin housing; Fleet work on fire apparatus and storm related emergencies.

Utility Sections 100,000 100,000 92,841 7,159 93% Electric 25,000 25,000 31,259 (6,259) 125% Parks & Landscape Admin 136,000 136,000 188,984 (52,984) 139% Tree trimming, weed control, and emergency call-outs in various areas throughout the City.

Streets Administration - 1,881 (1,881) 100% Special events and storm related activities Street Sweeping 1,100 1,100 680 420 62% Pavement Maintenance 11,447 11,447 15,567 (4,120) 136% Traffic Signs & Lines 4,885 4,885 3,817 1,068 78% Equipment Services 4,000 4,000 7,936 (3,936) 198% Abatement Services 27,000 27,000 23,661 3,339 88% Increased Dumpster Day Clean-ups Hilltop Parks & Landscape - - #DIV/0! Marina Bay Landscape & Lights - - #DIV/0! TOTAL PUBLIC WORKS 320,432 - 320,432 388,315 (67,883) 121%

LIBRARY
Library Administration - 8,000 8,000 3,526 4,474 44%

COMMUNITY SERVICES
Recreation Administration 600 1,200 1,800 666 1,134 37% Booker T Center 250 250 123 127 49% Nevin Center 1,000 1,000 1,000 0% Shields Reid 37 37 37 (0) 0% Recreation Complex 2,500 2,500 344 2,156 14% Parchester Center 200 200 54 146 27% May Valley Center 1,200 1,200 217 983 18%

6. Overtime Report ( All Funds ) ( March 2023)
75% Threshold

ORIGINAL

BUDGET TRANSFERS REVISED
BUDGET
YTD

EXPENDED

AVAILABLE
BUDGET
PCT
Recreation DPRC 1,000 (500) 500 232 268 46% Senior Center 300 300 300 0% Senior Center Annex 200 31 231 287 (56) 124% Senior Annex staff covering Senior Center while their staff was out Aquatics 2,200 (172) 2,028 3,161 (1,134) 156% Aquatics section is short-staffed (lifeguards).

Convention Center 5,000 5,000 26,461 (21,461) 529% Convention center is covering Contra Costa Health Services and Rentals on weekends
Plunge 2,200 2,200 3,155 (955) 143% Aquatics section is short-staffed (lifeguards).

TOTAL COMMUNITY SERVICES 16,650 596 17,246 34,737 (17,491) 201%

ECONOMIC DEVELOPMENT PROGRAM
Administration 500 500 50 450 10% TOTAL GENERAL FUND 10,679,790 74,469 10,754,259 8,694,166 2,060,094 81%

NON-GENERAL FUND
Overtime By Fund
1012 HILLTOP LANDSCAPE MAINT DIST 15,515 15,515 17,926 (2,411) 116% Tree trimming, weed control, irrigation leaks and emergency call-outs 1015 MARINA BAY LNDSCP & LIGHT DIST 25,300 25,300 25,518 (218) 101% Tree trimming, weed control, irrigation leaks and emergency call-outs 1018 RENT CONTROL - 701 (701) 100% 1050 CR-PLANNING & BUILDING 9,500 9,500 9,500 0% 1055 ENCROACHMENT SVCS 8,000 8,000 7,303 697 91% 4003 WASTEWATER 8,100 8,100 8,100 0% 4404 RHA-NEVIN PLAZA 15,000 15,000 20,970 (5,970) 140% On call emergency after hours requests and on weekends. 4405 RHA-NYSTROM VILLAGE 10,000 10,000 10,208 (208) 102% On call emergency after hours requests and on weekends. 4501 RHA-CENTRAL OFFICE COST CTR - 247 (247) 100% On call emergency after hours requests and on weekends. 5001 INSURANCE RESERVES - 163 (163) 100% TOTAL NON-GENERAL FUNDS 91,415 - 91,415 83,037 8,378 91%

6.b. Overtime Report ( Public Safety) (March 2023)
City of Richmond
Public Safety Sworn Overtime
Fund: 0001 - General Fund
Period 1 2 3 4 5 6 7 8 9 10 11 12 Average
Month July August September October November December January February March April May June YTD YTD Remaining Monthly Target % 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% Total $ Total % Budget Expense

ORIGINAL
BUDGET

REVISED
BUDGET
FY2017-18 Overtime - Sworn 3,169,000 3,169,000 569,194 440,670 445,282 459,402 452,278 396,762 322,524 497,979 455,202 554,449 509,368 466,567 5,569,677 175.8% (2,400,677) 464,139.77 FY2018-19 Overtime - Sworn 3,433,019 3,433,019 482,143 537,369 655,866 437,794 524,577 430,398 367,322 512,595 422,587 497,767 536,209 505,966 5,910,593 172.2% (2,477,574) 492,549.39 FY2019-20 Overtime - Sworn 5,000,000 4,800,000 473,963 469,392 491,205 509,931 449,751 473,935 390,897 498,501 501,383 479,696 560,031 439,159 5,737,844 119.5% (937,844) 478,153.64 FY2020-21 Overtime - Sworn 5,000,000 3,533,043 275,202 246,822 296,775 382,618 306,787 278,293 205,529 303,631 307,092 357,284 323,537 368,366 3,651,936 103.4% (118,893) 304,328.00 FY2021-22 Overtime - Sworn 5,165,434 5,165,434 358,067 389,828 472,454 417,698 322,193 301,011 240,070 323,173 309,207 327,424 301,721 360,540 4,123,386 79.8% 1,042,048 343,615.51 FY2022-23 Overtime - Sworn 5,165,435 4,800,000 365,627 345,212 390,077 354,865 370,205 401,964 394,652 472,091 442,662 3,537,354 73.7% 1,262,646 393,039.33 FY2017-18 Overtime - Sworn 2,486,914 2,486,914 268,465 345,174 291,221 359,542 367,182 310,508 336,315 176,449 132,298 196,306 203,912 166,108 3,153,480 126.8% (666,566) 262,789.99 FY2018-19 Overtime - Sworn 2,509,914 2,509,914 257,785 245,946 179,272 171,370 219,937 204,997 261,780 216,596 196,343 310,702 220,368 275,966 2,761,062 110.0% (251,148) 230,088.48 FY2019-20 Overtime - Sworn 4,305,402 2,509,914 295,166 277,886 286,016 300,083 332,654 382,084 347,492 328,467 350,709 302,505 264,571 325,335 3,792,969 151.1% (1,283,055) 316,080.74 FY2020-21 Overtime - Sworn 4,305,402 3,193,165 398,678 380,282 417,982 393,922 267,819 345,928 341,403 305,081 172,961 261,923 263,518 286,039 3,835,537 120.1% (642,372) 319,628.08 FY2021-22 Overtime - Sworn 3,629,097 4,334,499 334,236 434,974 358,578 358,251 352,789 327,832 427,404 396,618 297,215 351,463 715,688 429,890 4,784,938 110.4% (450,439) 398,744.82 FY2022-23 Overtime - Sworn 4,334,499 4,334,499 444,959 444,457 414,638 401,115 402,116 379,882 443,531 425,452 339,701 3,695,850 85.3% 638,649 410,650.03 FY2022-23 TOTAL 9,499,934 9,134,499 810,586 789,669 804,715 755,980 772,321 781,846 838,183 897,543 782,362 - - - 7,233,204 79.2% 1,901,295 803,689.36

BUDGET ACTUALS TOTAL

POLICEFIRE

82

May 2, 2023

Finance Department

DATE: May 2, 2023
TO: Mayor Martinez and Members of the City Council
FROM:

Nickie Mastay, Deputy City Manager – Internal Services
Mubeen Qader, Deputy Director of Finance
Antonio Banuelos, Accounting Manager

Subject:

Revision to Richmond Municipal Code Chapter 13.45 to
Update Procedures Regarding Adoption of City of
Richmond Fees

FINANCIAL IMPACT: There is no impact on the City’s General Fund as a result of this action.

PREVIOUS COUNCIL
ACTION:

Click or tap here to enter text.

STATEMENT OF THE
ISSUE:

City staff requests adoption of an ordinance amending
Chapter 13.45 of the Richmond Municipal Code. The
Tax, Fee, and Charge Adjustments Code should be
adjusted per recommendation from the State Auditor and
to align with current practice of yearly updates rather than quarterly updates as currently contemplated in the
Richmond Municipal Code.

RECOMMENDED ACTION:

INTRODUCE an ordinance (first reading) amending
Chapter 13.45 [Tax, Fee, and Charge Adjustments] of the Richmond Municipal Code to change the frequency of the
fee updates from quarterly to yearly – Finance
Department (Nickie Mastay/Mubeen Qadar/Antonio
Banuelos 510-620-6741).

AGENDA
REPORT
83

May 2, 2023
DISCUSSION:

The Finance Department updates the Master Fee Schedule on a yearly basis, like most, if not all, California cities. However, Richmond Municipal Code 13.45 entitled “Tax, Fee, and Charge Adjustments” states that fees must be updated on a quarterly basis.

However, no other California city updates their fees on a quarterly basis. This proposed update also stems from the State of California’s Audit of the City of Richmond Financial records and report published in November 2022. On page 4 of Attachment 3, the State Audit Report recommends the following:

To ensure that city fees appropriately cover the cost of providing services, by June 2023, Richmond should determine a cost‑ effective frequency for updating its Master Fee Schedule (fee schedule) to reflect all allowable costs, including adjusting fees for inflation as appropriate. Richmond should then revise its municipal code as necessary.

Additionally, page 32 of the State Audit Report (Attachment 3) states:

The city indicated that updating its fees on a set schedule has not been feasible because of staffing limitations and the significant amount of labor required to calculate fee increases. The city’s assessment may be reasonable given the staffing issues we identified earlier. The city must balance the time and labor of conducting more frequent updates against any potential lost revenue to determine a reasonable frequency for conducting citywide fee updates, and it should revise its municipal code to reflect its decision on the required frequency of those updates.

The proposed amendments will change sections 13.45.010 and 13.45.020 by updating the frequency of the fee updates from quarterly to yearly. Additionally, section 13.45.010 will include language regarding the need for a comprehensive fee study to be done at least every five years.

DOCUMENTS ATTACHED:

Attachment 1 – Ordinance
Attachment 2 – Redlined Version Ordinance
Attachment 3 – State Audit Report

84 ORDINANCE NO. N.S.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RICHMOND AMENDING CHAPTER 13.45 OF THE MUNICIPAL CODE OF THE CITY OF RICHMOND REVISING

THE PROCEDURES TO ADOPT AND UPDATE CITY OF RICHMOND FEES

The Council of the City of Richmond do ordain as follows:

Section I. Amendment of Chapter 13.45

Sections 13.45.010 and 13.45.020 of the Richmond Municipal Code are hereby amended to read as follows:

13.45.010 - Employment Cost Index adjustments.

The Director of Finance of the City shall adjust all city -levied taxes, fees and charges provided for in the Richmond Municipal Code on a yearly basis, or as needed, in accordance with any increase or decrease in the Bureau of Labor Statistics Employment Cost Index (ECI), State and Local Government Workers component, during the preceding fiscal year. Additionally, a comprehensive fee study should be conducted at least every five years.

13.45.020 - Approval of adjustments by City Council.

Each year, the Director of Finance shall submit to the City Council a report listing all proposed adjustments for approval. No proposed adjustment shall take effect until it is approved by the City Council. The Council may reje ct, but may not modify, any one or more of the proposed adjustments in any report before approving the adjustments.

Section II. Severability.

If any provisions of this Ordinance or any application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or application of this Ordinance that can be given effect without the invalid provisions or application, and to this end the provisions of this Ordinance are declared to be severable.

Section III. Effective Date.

This ordinance becomes effective thirty days after its final passage and adoption.

*****************************
(This section to be completed by Clerk’s Office)

First introduced at a regular meeting of the City Council of the City of Richmond held on and finally passed and adopted at a regular meeting held on___ by the following vote:

AYES: NOES:

ABSTENTIONS:

ABSENT:

Clerk of the City of Richmond

(SEAL)

85 Approved:

Mayor

Approved as to form:

City Attorney
86

ORDINANCE NO. ___ N.S.

AN ORDINANCE OF THE COUNCIL OF THE CITY OR RICHMOND AMENDING CHAPTER 13.45 OF THE MUNICIPAL CODE OF THE CITY OF RICHMOND. THIS

ORDINANCE PROVIDES PROCEDURES TO UPDATE CITY OF RICHMOND FEES

The Council of the City of Richmond do ordain as follows:

Section I. Amendment of Chapter 13.45

Chapter 13.45 of the Municipal Code of the City of Richmond is hereby amended to read as follows:

Chapter 13.45

TAX, FEE AND CHARGE ADJUSTMENTS
Sections:

13.45.010 - Employment Cost Index adjustments.

The Finance Director of Finance of the City shall adjust all city -levied taxes, fees and charges provided for in the Richmond Municipal Code on a fiscal quarter yearly basis, or as needed, in accordance with any increase or decrease in the Bureau of Labor Statistics Employment Cost Index (ECI), State and Local Government Workers component, during the preceding fiscal yearquarter. Additionally, a comprehensive fee study should be conducted at least every five years.
(Amended by Ordinance No. 43 -03 N.S.)

13.45.020 - Approval of adjustments by City Council.

Each year quarter, the Finance Director of Finance shall submit to the City Council a report listing all proposed adjustments for approval. No proposed adjustment shall take effect until it is approved by the City Council. The Council may reject, but may not modify, any one or more of the proposed adjustments in any report before approving the adjustments.
(Source: Ordinance No. 20 -78 N.S.)

87

Section II. Severability.
(a) Severability.

If any provisions of this Ordinance or any application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or application of this Ordinance that can be given effect without the invalid provisions or application, and to this end the provisions of this Ordinance are declared to be severable.

Section III. Effective Date.

This ordinance becomes effective thirty days after its final passage and adoption.

I certify that the foregoing ordinance was passed and adopted by the Council of the City of Richmond, California, at a regular meeting held on ______________ by the following vote:
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137

May 2, 2023

Finance Department

DATE: May 2, 2023
TO: Mayor Martinez and Members of the City Council
FROM:

Shasa Curl, City Manager
Nickie Mastay, Deputy City Manager – Internal Services
Mubeen Qader, Deputy Director of Finance
Antonio Banuelos, Accounting Manager
Jerry Chak, Accounting Manager

Subject:

State Auditor’s Recommendations Corrective Action Plan
May 2023 Update
FINANCIAL IMPACT: No Fiscal Impact

PREVIOUS COUNCIL
ACTION:

December 20, 2022

STATEMENT OF THE
ISSUE:

California State Auditor’s 2021-806-Audit Corrective
Action Plan, May 2023 Update.

RECOMMENDED ACTION:

RECEIVE a report regarding the City’s Corrective Action Plan update to State Audit No. 2021-806 – Finance
(Nickie Mastay 510-620-6609/Mubeen Qader 510-412-
2077).

AGENDA
REPORT
138

May 2, 2023
DISCUSSION:

On April 4, 2022, the City of Richmond was notified by the California State Auditor that they will be conducting an audit of the City as approved by the Joint Legislative Audit Committee on June 30, 2021. The State Auditor’s local audit program identifies and supports local government agencies that might be at high risk based upon analysis of the City’s audited financial statements. Richmond’s risk assessment began in February 2021 based upon the City’s June 2020 financial statements.

The Audit was initiated in May 2022 and was completed and published on November 10, 2022. During the audit process, the State Auditor held meetings with City staff members to review and discuss many aspects of the City’s financial management procedures and protocol. In compliance with the State Auditor’s request, City staff members provided complete access to the City’s financial data and systems.

State Auditor Recommendations:

At the conclusion of audit, the State Auditor formalized eleven (11) recommendations that the City has grouped into three broad areas: (1) Budget Strategy, (2) Housing Authority Administration, and (3) Operations, as summarized below:

Budget Strategy

1. Review/Update Fund Balance Reserve Policy

2. Identify Contingent Budget Balancing Options

3. Expand 5-Year Financial Projection Model with Risk Scenarios

4. Review/Update Pension Funding Policy

5. Review/Update OPEB Funding Policy

6. Update Workforce/ Position Analysis

Housing Authority Administration

7. Complete Housing Authority Recovery Agreement Actions

8. Execute Housing Authority/ City Administration Agreement

Operations

9. Review/Update Contract Compliance Documentation Process

10. Review/Update Contract Compliance Checklist

11. Review/Update Fee Schedule Policy

City’s Corrective Action Plan May 2023 Update

In response to the State Auditor’s report, the City provided a Corrective Action Plan on December 21, 2022, after the City Council’s review on December 20, 2022. California Code of Regulations, Title 2, Section 61140 requires submitting subsequent updates every six months from the issuance of the State Audit report and the first six-month update is due on May 10, 2023.

139

May 2, 2023
City staff is continuously working on implementing several of the Budget Strategy area recommendations and has made significant progress. City Council will receive presentations/updates in the coming weeks regarding the Budget Strategy area. The Housing Authority Administration section recommendations are in progress and City staff expect these to be addressed soon. City staff updates to the Operations section recommendations are marked as complete (Attachment 1).

The full California State Auditor’s report regarding the City of Richmond is available on the weblink here: https://www.auditor.ca.gov/reports/2021-806/index.html DOCUMENTS ATTACHED:

Attachment 1 – State Audit Corrective Action Plan May 2023 Update Attachment 2 – State Audit 9 – Contract Compliance Training Attachment 3 – State Audit 10 -- Contract Compliance Checklists 140
Recommendation
Number Description Responsible for
Implementation
Time
Frame Corrective Action Plan May 2023 Update
1 To help ensure that Richmond maintains appropriate reserves for times of fiscal uncertainty, city staff should, by June 2023, review Richmond's reserve policy to determine whether a higher reserve target is appropriate. As part of the review, staff should consider all the factors the Government Finance Officers' Association (GFOA) recommends for setting a reserve target. Once that review is complete, city staff should present proposals to the city council for modifying the city's policy.

City Manager Office
&
Finance
6/30/2023
Schedule City Council review/consideration of updated General Fund reserve policy in March 2023 for implementation in the Fisacl Year (FY) 2023-2024 Budget, for adoption by June 2023.

Staff will be presenting GFOA best practices to the
City Council on May 2, 2023, with the first draft
budget for FY23-24
2 To decrease the risk that Richmond will deplete its reserves, city staff should, by June 2023, present to the city council a list of proposed budget actions that would help ensure balanced budgets and eliminate projected deficits.

City Manager Office
&
Finance
6/30/2023
Present contingent, long-term budget balancing options with the FY 2023-2024 proposed budget, by June 2023.

Staff will be presenting the first draft of the FY23-24 budget on May 2, 2023, to achieve a balance budget
by June 30, 2023
3 Richmond should include multiple scenarios in its financial projections, including scenarios with potential additional risks, such as economic downturns or recessions, and how the city would continue to fund its operations under those circumstances.

City Manager Office
&
Finance
On Going
Present expanded 5-year financial projection with the FY 2023-2024 Proposed Budget, by June 2023.

Staff will present a draft five-year forecast (with
scenarios) to the City Council on May 16, 2023, for
review and discussion.
4 To ensure that Richmond is able to fund its retirement-related costs, citystaff should, by June 2023, propose to the city council a specific policy regarding fundingof its pension trust fund for this purpose. Staff should report to the city council on estimatedlong-term savings from increasing its direct payments to Cal PERS compared to investing the same amounts in its pension trust fund. Staff members should use this information to inform their recommendations related to funding targets for the pension trust fund andshould consider recommending that the council increase the city's payments directly to CalPERS.

City Manager Office
&
Finance
6/30/2023
Schedule City Council review/consideration of updated Pension funding policy in March 2023 for implementation in the FY 2023-2024 Budget, for adoption by June 2023.

The City has contracted with GovInvest to keep an
on-going monitoring of the retirement related costs
and impact of funding initiatives. First presentation to the City Council is expected on May 16, 2023
5 To improve the city's ability to payother post-employment benefits, Richmond should, by June 2023 and annually thereafter, implement a policy identifying funds,such as surpluses or one-time revenues that should be contributed to the OPEB trust fund. Staff should conduct an annual analysis to determine whether any funds available to thecity are applicable under the city's policy and should present a proposal to the cit y council to apply
those funds to the trust fund.

City Manager Office
&
Finance
6/30/2023
Schedule City Council review/consideration of updated OPEB funding policy in March 2023 for implementation in the FY 2023-2024 Budget, for adoption by June 2023.

City staff will be presenting options to the City
Council regarding OPEB-Prefunding on May 16,
2023
6 To mitigate the costs of increasing salaries, the city should perform a workforce analysis by June 2024. Based on the results of the analysis, the city council should consider eliminating vacant positions that it deems no longer necessary. Additionally, the city should assess its need for each vacant position before it seeks to fill the positions and eliminate any positions that it does not need.

City Manager Office
&
Human Resources
6/30/2024
The City is issuing a Request for Proposal for a professional firm to conduct a formal workforce analysis. While the City evaluates the professional firms that replied to the Request for Proposal, the City will do an annual analysis of funded positions proposed by departmen ts during the annual budget process, starting with the FY 2023-24 budget, by June 2023.

City staff will be presenting results of an RFP to
perform a workforce analysis to the City Council on
May 2, 2023.
7 To ensure compliance with federal requirements, Richmond should dedicate the resources necessary to provide records needed for an independent auditor to complete all outstanding single audits of the housing authority within the next fiscal year. To comply with existing legal obligations, Richmond should make available sufficient resourcesto enable the Housing authority to resolve all past due requirements of the recovery agreement and to meet the remaining deadlines in a timely manner by January 2024.

City Manager Office
&
Richmond Housing
Authority
1/1/2024
Identify and assign resources to complete Housing Authority Single Audit backlog by June 30, 2023. Identify and assign resources to complete Housing Authority Recovery Agreement actions by January 2024.

The City has made the following resources available
to RHA: Senior Accountant, Outside Consultant,
Accountant I, Interim Director Housing Authority.
8 To define Richmond's responsibility related to the housing authority, Richmond should immediately enter into a written agreement with the housing authority defining each entity's financial responsibilities and draft plans to resolve past tax liabilities and prevent unnecessary new liabilities.

City Manager Office
&
Richmond Housing
Authority
2/28/2023
Draft and Schedule City Council consideration of Housing Authority Administration Agreement by February 2023.

The City and RHA are in process of preparing a draft
written agreement regarding tax liabilities and
prevention of unnecessary new liabilities.
9 To ensure that Richmond is receiving the best value when entering into contracts, city staff should immediately begin documenting that they are following the contracting requirements in the city's municipal code and contracting policies for all contracts. City Manager Office &
Finance
6/30/2023
Draft and implement Contract Compliance Documentation processes by June 2023.

City staff conducted an assessment of training
materials to ensure compliance with contracting
requirements in the City's Municipal Code and
contracting policies. Staff prepared training
programs to help employees develop the knowledge
and skills to ensure compliance. [See Attached pdf
Contract Compliance Training]
10 To reduce potential errors and omissions by city staff members when contracting for goods and services, by January 2023 Richmond should require its finance department to create a comprehensive checklist of required documentation for contract files that other departments must follow when conducting procurements.

City Manager Office
&
Finance
6/30/2023
Draft and implement Contract Compliance Checklist by June 2023. City staff compiled comprehensive checklists that are being utilized in reviewing and approving all contracts to ensure that proper procurement procedures and
adherence to applicable City policies is being
followed. [See Attached pdf Contract Compliance
Checklists].
11 To ensure that city fees appropriately cover the cost of providing services, by June 2023, Richmond should determine a cost-effective frequency for updating its fee schedule to reflect all allowable costs, including adjusting fees for inflation as appropriate. Richmond should then revise its municipal code as necessary.

City Manager Office
&
Finance
6/30/2023
Review and update the Fee Schedule policy for City Council consideration and update of Municipal Code as needed by June 20 23.

City staff will be providing the City Council with the
revised Ordinance on May 2, 2023 to update the
Master fee schedule to annually (rather than
quarterly).

Attachment 1 - State Auditor's Recommendations - Corrective Action Plan May 2023 Update 141 Attachment 2
State Audit Update as of April 24, 2023
#9 Description
To ensure that Richmond is receiving the best value when entering into contracts, City staff should immediately begin documenting that they are following the contracting requirements in the city's municipal code and contracting policies for all contracts. #9 Corrective Action Plan
The City staff will analyze and update current procedures based upon best practices and will follow the contracting requirements in Richmond’s Municipal Code and co ntracting policies. #9 April 2023 Update
Staff conducted an assessment of training materials to ensure that they were compliant with contracting requirements in the City’s municipal code and contracting policies. Based on this assessment, staff prepared a training program to help employees develop the knowledge and skills required to perform their duties effectively and ensure that the City of Richmond is receiving the best value when entering into contracts. The trainings were recorded and posted to the City’s intranet for all employees to review. Staff will continue to train staff on a regular basis.

Recorded Trainings are available online to all City employees o MUNIS Contract Entry Training - Entry Level
o MUNIS Requisition Entry Training - Entry Level
o Overview of the City's Purchasing Process Training
o MUNIS Contract Change Order - Entry Level
o Contracts and Insurance Basics [Video] / [Download PPT] #9 May 2023 Update
Staff has been retrained and trainings will be recurring on a continuous basis. Exploring additional solutions such as additional staff focused on contracts. Intra -departmental team, including City Attorney’s Office, meeting on a regular basis to review and update processes and procedures.
142
Attachment 3
State Audit Update as of April 24, 2023

#10 Description
To reduce potential errors and omissions by city staff members when contracting for goods and services, by January 2023 Richmond should require its finance department to create a comprehensive checklist of required documentation for contract files that oth er departments must follow when conducting procurements.
#10 Corrective Action Plan
The City staff will compile a comprehensive checklist that will be utilized in reviewing and approving all contracts to ensure that proper procurement procedures and adher ence to all applicable City policies are followed.
#10 April 2023 Update
City staff created several checklists to ensure that all relevant contract items are reviewed, to reduce errors, improve efficiency and reduce audit findings. In addition, the checklists provide a standardized approach to ensure that all items are submitted and reviewed consistently and thoroughly and reduce the likelihood of o versight or mistakes. The checklist also provides a record of the process that was followed. Below is a list of the checklists that were created and distributed to all City staff during the trainings conducted , recorded and posted on the City’s Intranet. The checklist forms are also available on the City’s intranet for employees to download.

1. Contract Checklist Form

2. Contract Amendment Checklist Form

3. Purchase of Product Checklist Form

4. Contract Routing Process

5. Quote Summary Form

6. Piggyback Approval Form

7. Insurance Approval Checklist Form
#10 May 2022 Update
Updated checklists in place since November 2022. Intra -departmental team, including City Attorney’s Office, meet on a regular basis to review and update processes, procedures, and checklists. Additionally, additional refresher training will be provided to staff. 143

CONTRACT CHECKLIST - REQUIRED ITEMS
Use of this checklist will also ensure audit compliance This c
hecklist must be included in the contract module along with all the required documents listed below. Each document must be attached separately in MUNIS.
□ COMPANY OR CONTRACTOR NAME: ___________________________ VENDOR #: __________ □ CITY OF RICHMOND BUSINESS LICENSE NO: _______________ EXPIRATION DATE: __________ □ Contracts under $5,000 □ Written exemption from Accounting Manager over Revenue □INSURANCE CERTIFICATE WITH ENDORSEMENT
Certificate of Insurance and additional Insured Endorsements (General Liability; Business Auto; Waiver of Subrogation) naming the City of Richmond as additional insured. □ INSURANCE APPROVAL - Approved Insurance Form from Risk Manager □ APPROVED LEGAL OPINION
□ VENDOR SIGNED CONTRACT - Short-Form Contract ≤ $10,000 - Standard Contract > $10,000 Note: Contract is routed for approval after contract is approved in MUNIS. Fully executed contract is attached to the contract module prior to entering requisition in MUNIS. □ EVIDENCE OF COMPETITIVE BIDDING OR SOLE SOURCE OR EMERGENCY JUSTIFICATION OR

PIGGYBACK/COOPERATIVE AGREEMENT
□ Less than $3,000 – One written quote
□ Between $3,000 to $4,999 – Two written quotes – Attach Quote Summary or Rating Matrix □ Between $5,000 to $50,000 – Three written quotes - Attach Quote Summary or Rating Matrix □ Over $50,000 – Competitive Sealed Bids or Proposals
□ Include BidsOnline Project Report □ Include Rating Matrix or Canvass of Bids □ Include Bid Solicitation or Request for Proposal or Request for Qualifications □ APPROVED SOLE SOURCE FORM □ APPROVED EMERGENCY JUSTIFICATION FORM □ ≤ $10,000 Signed by Depart. Head, Finance Director, City Manager: Date Signed by CM_________ □ > $10,000 Signed by Depart. Head & Finance Director: Date Signed by Finance Director _________ □ PIGGYBACK/COOPERATIVE AGREEMENT
□ Copy of Solicitation
□ Approved Piggyback Justification signed by Finance Director □ COUNCIL APPROVAL DATE: _____________ - If over $10,000 – Attach the following Documents □ Minutes (or email from City Clerk’s office) □Staff Report □Resolution (if applicable) □ INFORMATION TECHNOLOGY ITEMS - If the item being purchased is an information technology item, include the Approved IT Authorization Form signed by the IT Director □ CONTRACT AMOUNT – $__________________ QUOTE/BID AMOUNT- $ ______________ TERM OF CONTRACT - _____________________
Note: This amount must match the council approved amount, and amount entered in MUNIS Requi
sitioner’s Name: ________________ Department: _____________

1. Contract Checklist Form
144
Cit
y of Richmond Business License Notes:
• Non-p
rofits will need to obtain a business license tax certificate. If they have proof of non-profit status, their business tax will be waived but they will be responsible for certain fees including a one-time $35 registration and recurring $4 State pass through fee.
• Required of all vendors with physical presence (working in) Richmond or those entering Richmond to provide services.
• License required if vendor’s cumulative fiscal year total dollars = $5,000 or more – even if service is intangible (i.e. consulting)
Note: There are exceptions. If unclear, written exemption from Accounting Manager over Revenue is required in order to bypass the business license requirement.

Insur
ance Certificates: Contact Risk Management for questions regarding certificates and waivers. • Do not submit expired or about to expire insurance certificates. • For certificates pending renewal or about to expire – at least 3 months of any new contract period should be covered by the insurance certificate submitted.
• Must specify City of Richmond as “Additional Insured” and an endorsement must be attached. • Document must be endorsed (signed)
• If coverage is for less than the term of contract, the requisitioner must ensure new insurance documents are received and attached to the contract.
• If coverage (carrier) changes, the requisitioner must verify that nothing has been dropped or $ reduced.

1. Contract Checklist Form
145

CONTRACT AMENDMENT CHECKLIST - REQUIRED ITEMS
Use of this checklist will also ensure audit compliance This checklist must be included in the contract module along with all the required documents listed below. Each document must be attached separately in MUNIS.
□ COMPANY OR CONTRACTOR NAME: ____________________ VENDOR #: __________________ □ CITY OF RICHMOND BUSINESS LICENSE NO: ________________ EXPIRATION DATE: _______________ □ Contracts under $5,000 □ Written exemption from Accounting Manager over Revenue □INSURANCE CERTIFICATE WITH ENDORSEMENT
Certificate of Insurance and additional Insured Endorsements (General Liability; Business Auto; Waiver of Subrogation) naming the City of Richmond as additional insured. □ INSURANCE APPROVAL - Approved Insurance Form from Risk Manager □ APPROVED LEGAL OPINION
□ VENDOR SIGNED CONTRACT AMENDMENT
Note: Contract Amendment is routed for approval after contract amendment is approved in MUNIS. Fully executed contract amendment is attached to the contract module prior to entering requisition in MUNIS. □ COUNCIL APPROVAL DATE: ___________ If amendment is over $10,000 – Attach the following Documents □ Minutes (or email from City Clerk’s office) □Staff Report □Resolution (if applicable) □ CONTRACT AMENDMENT TIME & AMOUNT: AMOUNT $_____________ TOTAL CONTRACT AMOUNT - $____________________
NEW TERM OF CONTRACT - ______________
Note: This must match the council approved amount, and amount entered in MUNIS □ CONTRACT AMENDMENT TIME ONLY: NEW TERM OF CONTRACT ________________ Requisitioner’s Name: ___________________ Department: ______________ City of Richmond Business License Notes:
• Non-profits will need to obtain a business license tax certificate. If they have proof of non-profit status, their business tax will be waived but they will be responsible for certain fees including a one-time $35 registration and recurring $4 State pass through fee.
• Required of all vendors with physical presence (working in) Richmond or those entering Richmond to provide services.
• License required if vendor’s cumulative fiscal year total dollars = $5,000 or more – even if service is intangible (i.e. consulting)
Note: There are exceptions. If unclear, written exemption from Accounting Manager over Revenue is required in order to bypass the business license requirement.

Insura
nce Certificates: Contact Risk Management for questions regarding certificates and waivers. • Do not submit expired or about to expire insurance certificates. • For certificates pending renewal or about to expire – at least 3 months of any new contract period should be covered by the insurance certificate submitted.
• Must specify City of Richmond as “Additional Insured” and an endorsement must be attached. • Document must be endorsed (signed)
• If coverage is for less than the term of contract, the requisitioner must ensure new insurance documents are received and attached to the contract.
• If coverage (carrier) changes, the requisitioner must verify that nothing has been dropped or $ reduced.

2. Contract Amendment Checklist Form
146

PURCHASE OF PRODUCT CHECKLIST - REQUIRED ITEMS
Use of this checklist will also ensure audit compliance T
his checklist must be included in the REQUISITION module along with all the required documents listed below when a product is purchased (Not Services). Each document must be attached separately in MUNIS. □ COMPANY OR CONTRACTOR NAME: VENDOR #:
□ EVIDENCE OF COMPETITIVE BIDDING OR SOLE SOURCE OR EMERGENCY JUSTIFICATION OR

PIGGYBACK/COOPERATIVE AGREEMENT
□ Less than $3,000 – One written quote
□ Between $3,000 to $4,999 – Two written quotes – Attach Quote Summary Form □ Between $5,000 to $50,000 – Three written quotes – Attach Quote Summary Form □ Over $50,000 – Competitive Sealed Bids or Proposals
□ Include BidsOnline Project Report □ Include Rating Matrix or Canvass of Bids □ Include Bid Solicitation or Request for Proposal or Request for Qualifications □ APPROVED SOLE SOURCE FORM □ APPROVED EMERGENCY JUSTIFICATION FORM □ ≤ $10,000 Signed by Depart. Head, Finance Director, City Manager: Date Signed by CM _________ □ > $10,000 Signed by Depart. Head & Finance Director: Date Signed by Finance Director _________ □ PIGGYBACK/COOPERATIVE AGREEMENT
□ Copy of Solicitation
□ Approved Piggyback Justification signed by Finance Director □ COUNCIL APPROVAL - If over $10,000 – Attach the following Documents □ Minutes (or email from City Clerk’s office) □Staff Report □Resolution (if applicable) □ INFORMATION TECHNOLOGY ITEMS
If the item being purchased is an information technology item, include the Approved IT Authorization Form signed by the IT Director
□ AMOUNT APPROVED BY COUNCIL – $_____________________
QUOTE/BID AMOUNT- $ ______________
N
ote: This amount must match the council approved amount, and amount entered in MUNIS Re
quisitioner’s Name: ________________ Department: ______________

3. Purchase of Product Checklist Form
147
Department - Contract Initiation:
• Conduct appropriate solicitation per $ threshold
 Less than $3,000 – Solicit One Written Quote
 Between $3,000 - $5,000 – Solicit Two Written Quotes
 Between $5,000 - $50,000 – Solicit Three Written Quotes  Over $50,000 – Formal Sealed Bids/Proposals are Required • Formal procedures are used when the value of the purchase/service is over $50,000
• Prepare contract documents located on the intranet under Forms > Contract Preparation Forms
• Review Insurance Requirements on the intranet under Human Resources > Risk Management Forms and select appropriate COR Insurance Requirements Risk Management — Insurance Requirements Review:

Insurance verification requests are emailed to
insura [email protected]
Send the following documents to Risk Management for review:
• Insurance Requirements Documentation which includes:
 Draft Contract
 Service Plan (Scope of Work)
 COR Insurance Requirements
 Insurance Certificate with additional insured endorsements  Insurance Checklist
Approved Checklist from Risk Management should be included in RLO.

City Attorney — Legal Review:

Requests for legal opinion are emailed to [email protected] Send the following documents to the City Attorney's Office for review:
• Completed Legal Opinion Form * which includes:
 Evidence of Competitive Bid - (rating matrix, Bids Online Project Report (summary of bids/proposals/award) or
 Sole Source Justification Form (Approved) or
 Emergency Justification Form (Approved)
 Draft Contract
w/ Service Plan (Scope of Work)
a w/ COR Insurance Requirements attached
Contract Routing & Contract Module - MUNIS Procedures

4. Contract Routing Process
148
 (If applicable: proposed modifications to General Conditions, COR Insurance Requirements and/or waiver request noted on Special Conditions page)
 Approved Insurance Checklist
Department - After Approved Legal Opinion — Contracts and Contract Amendments:
• Obtain approved minutes (email from City Clerk's Office is sufficient) or certified resolution from City Clerk's Office. (if greater than $10,000) • Contractor must sign the contract.
(
* All forms are located on the Intranet under Forms>Contract Preparation Forms) • Upload documents into Contract Module MUNIS: (use these titles as examples):
 Evidence of Competitive Bid

1. ( RFP/RPQ, Request for Bid, awarded proposal

2. Rating matrix

3. Bids Online report or
 Approved Sole Source Justification Form or
 Approved Emergency Justification Form
 Council Approval Greater than $10,000- Approved Minutes (email from City Clerk's Office is sufficient) or Certified Resolution  Approved - Request for Legal Opinion (RLO)
 Agenda Report (if more than $10,000)
 Business License or approved waiver
 Certificate of Insurance & Additional Insured Endorsements (General Liability; Business Auto; Wavier of Subrogation)
 Insurance Checklist Form
 If Insurance is to be waived — attach approved email from Risk Mgt  Contract Checklist Form or
 Purchase of Product Form
• R
elease contract in Contract Module
• Upon Purchasing's approval of contract, you will be sent via email an automated MUNIS notification.
• Once you receive the MUNIS notification, route contract for signature via DocuSign. Include:
o Routing Slip
• Once you obtain the executed contract , upload executed contract document into Contract Module in MUNIS
• Output/Post contract in Contract Module
• Create Purchase Requisition (PR) linking to contract # in MUNIS - release Contract Routing & Contract Module — MUNIS

4. Contract Routing Process149
Division/Department:
_________________________ Quote Summary Form Form completed by: _____________________ PR# Bidders' Names:

Unit Ext. Unit Ext. Unit Ext.

Price Price Price Price Price Price
Item 1 price: $___________ $___________ $___________ $___________ $___________ $___________

1. Descript:

M
anufacturer offered by bidder:

Model offered by bidder:

Item 2 price: $___________ $___________ $___________ $___________ $___________ $___________

2. D
escript:

Manufacturer offered by bidder:

Model offered by bidder:

Item 3 price: $___________ $___________ $___________ $___________ $___________ $___________

3. D
escript:

Manufacturer offered by bidder:

Model offered by bidder:

Item 4 price: $___________ $___________ $___________ $___________ $___________ $___________

4. D
escript:

Manufacturer offered by bidder:

Model offered by bidder:

Item 5 price: $___________ $___________ $___________ $___________ $___________ $___________

5. D
escript:

M
anufacturer offered by bidder:

Model offered by bidder:

Sub-Total: $__________ $__________ $__________
Shipping & Handling, if any $__________ $__________ $__________ Add tax at current rate (9.75%) $__________ $__________ $__________ Grand Total $ $ $
Notes:

Mfg:

Mdl:

Mfg:

Mfg:

Mdl:

Mfg:

Mdl:

Mfg:

Mdl:

Mdl:

Mfg:

Mdl:

Mfg:

Mdl:

Mfg:

Mdl:

Mfg:

Mdl:

Mfg:

Mdl:

Mdl: Mdl: Mdl:

Mfg:

Mdl:
(Vendor 1) (Vendor 2) (Vendor 3)Quote Title: (Project name) Quote No.

Quote Submittal Deadline:

Mfg:

Mdl:

5. Quote Summary Form
150
Justification for Utilizing a Piggyback Contract
P
iggyback or Lead Agency: ______________________________________________________________ Contract No./Description: ________________________________________________________________ Vendor(s) Name(s): _____________________________________________________________________ We have reviewed and completed due diligence on the aforementioned piggyback contract. As part of the due diligence review, we have confirmed that the contract complies with our procurement rules and practices. We have further confirmed that all purchases will comply with the terms and prices in the contract. It has been determined that it is in the best interests of the City to utilize this contract for the reasons cited below:

Item Issue Comments
1 Is there a Piggyback Purchase Agreement allowing use of the contract? If “Yes”, please attach to this form.

2. Are there local suppliers or contractors who could provide the product or service at competitive rates?

3. A copy of the solicitation has been obtained from the originating agency and reviewed for compliance with the City’s purchasing ordinance. Please attach to this form.

4. A written documentation has been made of a thorough investigation of the current market and determination that the originating agency's' solicitation is the most advantageous

5. Does the cooperative contract provide the most advantageous solution? Why?
Factors may include advantageous terms, conditions, prices, quality, performance, timing, experience & ability to perform etc.

6. The specifications of the item or service required by the City are not materially different from those originally specified in the originating agency's solicitation

7. The price of the purchase is lower than that estimated for the purchase if made directly by the City pursuant to the purchasing ordinance

8. The price of the purchase is within fifteen percent (15%) or $2,500 of the originating agency's solicitation

9. The contract resulting from the original solicitation is current or the solicitation is within thirty-six (36) months from the date of the City's order, or written justification is provided justifying use of an older solicitation
Signature Date Buyer Name
Signature Date Department Head Name
Signature Date Finance Director Name

6. Piggyback Approval Form
151

INSURANCE CHECKLIST
Email documents to: [email protected] CONTRACTOR: DATE OF CONTRACT: P.O. #
DEPARTMENT: REQUESTOR & PHONE #: CONTRACT TYPE:

DESCRIBE PROJECT / WORK:

Required?
Yes No Type of Insurance Insurance Company
Name Policy Number Expiration Date Per Occurrence
Insurance Limit
Endorsement
Attached?
Yes No
Request
Waiver
General Liability
Auto Liability
Excess/Umbrella
Liability
Workers’
Compensation
Professional
Liability
APPROVED: ___________________________________________ DATE: ______________ Authorized Risk Management Signature
New:

Renewal:

Risk Management Use Only
Waiver Approved: Yes: No: N/A:

7. Insurance Approval Checklist Form
Select
Rev. 1/5/2023
152

May 2, 2023

Library and Community Services

DATE: May 2, 2023
TO: Mayor Martinez and Members of the City Council
FROM:

LaShonda White, Deputy City Manager, Community
Services
Ranjana Maharaj, Deputy Director for Community
Services-Recreation
Kymberlyn Carson-Thrower, Recreation Supervisor

Subject:

Production Agreement Contract with Pyro Spectaculars
North Inc.

FINANCIAL IMPACT: The expenditure of $65,000 will be absorbed in the current budget (01254551-400222). In addition to this
cost, the City and the vendor have agreed that the City’s Fire Department will be in attendance and will be
standing by, which may incur additional costs.

PREVIOUS COUNCIL
ACTION:

Not applicable

STATEMENT OF THE
ISSUE:

City staff is seeking approval of the Production
Agreement Contract with Pyro Spectaculars North Inc. in the amount of $65,000 to provide fireworks display show for the City of Richmond on July 3, 2023, at the Marina Bay Park.

AGENDA
REPORT
153

May 2, 2023
RECOMMENDED ACTION:

APPROVE the Production Agreement Contract with Pyro
Spectaculars North Inc., in the amount of $65,000, to
provide a fireworks display show for the City of Richmond on July 3, 2023, at the Marina Bay Park – Community
Services Department (Ranjana Maharaj/Kymberlyn
Carson-Thrower 510-620-6789).

DISCUSSION:

Each year, the City coordinates with several departments, vendors, and agencies to host the Annual Third of July Fireworks celebrations. The planning and coordination of the annual fireworks event starts as early as January. A special event permit is routed as part of the approval process which requires approvals from the Richmond Police Department, Fire Department, and other City departments. The vendor is required to coordinate barge services, approval to use a port for loading fireworks, and other permits.

The Recreation Division of the Community Services Department completed all prerequisites mandated to implement the Third of July Fireworks Celebration. The Request for Proposal for the fireworks show was posted on the City’s Bids Online system on December 1, 2022. Pyro Spectaculars North Inc. was the only vendor to respond to our request. This vendor provided the City’s fireworks show in 2022.

City staff recommends that City Council approve the Production Agreement Contract with Pyro Spectaculars North Inc., in the amount of $65,000, to provide a fireworks display show for the City of Richmond on July 3, 2023. City staff will adhere to all local, state, and federal rules to keep our community safe during this event.

DOCUMENTS ATTACHED:

Attachment 1 - Contract with Pyro Spectaculars North Inc.

154
155
156
157
158
159
160
161
162
163
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors

Type 1 – Page 1 of 4

Revised: September 2011

In all instances where a CONTRACTOR or its representatives will be conducting business and/or providing services, the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery. CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy.

The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001) including coverage for bodily and personal injury, property damage, and products and completed operations.

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto)

3. Original and Separate Additional Insured Endorsements for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation and Builder’s Risk/ Course of Construction Insurance.

6. Builder’s Risk/Course of Construction insurance covering all risks of loss less policy exclusions when the City of Richmond has a financial interest in the property. – (Only required for Construction Contracts involving property)

7. Contractor’s Pollution Liability (if applicable for Construction Contractors)

Required Coverage

Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR
is self-insured, provide a certificate of Permission to Self- Insure, signed by the California Department of Industrial Relations and Self- Insurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.

164
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors

Type 1 – Page 2 of 4

Revised: September 2011

PROJECT COST R EQUIRED LIMIT
$0 - $5 million $2 million p/o
$5 million - $10 million $5 million p/o
Over $10 million $10 million p/o
Fireworks $5 million p/o
General Liability
(primary and excess limits
combined)

Includes coverage for bodily injury, personal injury, property damage and products and completed operations. The policy shall not exclude coverage for XCU perils (explosion, collapse, or damage to underground property).

If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.

Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

Builders’ Risk/Course of
Construction – Covers property
under construction, repair or
renovation as well as equipment
and materials to be installed.

(Only required for Construction
Projects involving property and
equipment installation.)
Coverage shall include all risks of direct physical loss, excluding earthquake, for an amount equal to the full completed value of the covered structure or replacement value of alterations or additions, including soft costs and business interruption.

If the project does not involve new or major reconstruction, an Installation Floater may be acceptable. For such projects, a property installation floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken or destroyed during the performance of the Work, including during transit, installation and testing at the City of Richmond’s site.

The City of Richmond shall be named as loss payee as its interest may appear. The insurer shall waive all rights of subrogation against City.

Contractor’s Pollution Liability (if
applicable)
Protects against:
unexpected/unintended release of
pollution resulting from contractors
covered operations such as:

HVAC, paving, carpentry, pipeline
& tank installation, drillers,
remediation contractors,
maintenance, mechanical,
demolition, excavation, grading,
street/road construction,
residential & commercial builders.

Same limits as General Liability.

Required Policy Conditions
A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Additional Insured Endorsement

Applicable to General Liability Coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured, including but not limited to bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. The endorsement must not
exclude products and completed operations
coverage. If it does, then CG 20 37 (10/01) is also required. 165
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors

Type 1 – Page 3 of 4

Revised: September 2011
Additional Insured Endorsement
(continued)

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers Compensation and Builder’s Risk/ Course of Construction coverage during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

Loss Payable Endorsement (only
required when Builder’s Risk
and/or Course of Construction
Insurance is required.)
Applicable to Builder’s Risk/Course of Construction naming the City of Richmond as Loss Payee.

SURETY BONDS
(If a Public Works/Engineering
Project)
The Contractor shall provide:

1. A Bid bond

2. A Performance Bond

3. A Payment Bond

Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverages and cover those insured in the underlying policies.

Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non- renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors

CONTRACTOR
shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.
166
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors

Type 1 – Page 4 of 4

Revised: September 2011

Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin . The City
of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed, or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manager. However, Contractor must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation

CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements

Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.

167

May 2, 2023

Library and Community Services

DATE: May 2, 2023
TO: Mayor Martinez and Members of the City Council
FROM:

LaShonda White, Deputy City Manager
Tamara Walker, Deputy Director of
Community Services, Employment & Training Division
Bouakhay Phongboupha, Employment Program Manager

Subject:

Student Training and Employment Program (STEP)
Grant Award from the California Employment Training
Panel and the California Department of Rehabilitation
FINANCIAL IMPACT: Employment and Training’s portion of the $750,000 total grant is $210,720. There is no requirement for any local match to this grant.

PREVIOUS COUNCIL
ACTION:

N/A

STATEMENT OF THE
ISSUE:

The Employment & Training Division is requesting
acceptance and appropriation of the Student Training
and Employment Program (STEP) grant to amend its
Fiscal Year 2022-23 budget to add additional grant
funding awarded subsequent to the adoption of the City
of Richmond’s 2022-23 annual budget.

AGENDA
REPORT
168

May 2, 2023
RECOMMENDED ACTION:

ADOPT a resolution to ACCEPT and APPROPRIATE
$210,720 in grant funds for the Student Training and
Employment Program (STEP) from the California
Employment Training Panel, in conjunction with the
California Department of Rehabilitation, passed through the Foundation for California Community Colleges; and
APPROVE a third contract amendment with the
Foundation for California Community Colleges for the
administration of the STEP grant, in the amount of
$375,000, for a new total contract amount of $1,375,000, with a term ending June 30, 2023 – Community Services
Department-Employment and Training (Tamara Walker
510-307-8006/Bouakhay Phongboupha 510-307-8050).

DISCUSSION:

After the Fiscal Year 2022-23 budget was adopted, the Richmond Workforce Development Board via the Employment and Training Division (E&T) received a grant award of $750,000 to administer the Student Training and Employment Program (STEP). This grant is from the California Employment Training Panel, in conjunction with the California Department of Rehabilitation, which is passed through Foundation for California Community Colleges (Foundation). Within FY 2022-23, E&T is currently managing over $10 million in grant funding.

Although the total grant award is $750,000, E&T’s portion only totals $210,720 (see budget below). The remaining grant amount is administered by the Foundation to cover their administrative costs and pay youth wages directly.

Budget Summary for STEP Grant

Item Amount
Personnel Costs – Salaries $142,100
Personnel Costs – Benefits $ 63,945
Stipends $ 3,750
Work Experience Coordination $ 925
Richmond Sub-Total $210,720

Workforce Experience Wages & Taxes $449,280
Career Catalyst Flat Fee $ 90,000
Foundation Sub-Total $539,280

STEP Grant TOTAL $750,000

169

May 2, 2023
E&T has successfully received and implemented the STEP grant in the past and, therefore, a third contract amendment with the Foundation will be executed to add the new funding to the existing STEP Grant Agreement. The Foundation’s agreements represent the full award amount and not just the amount available to E&T for reimbursement.

E&T will work in conjunction with the California Department of Rehabilitation and the Foundation regarding the implementation of the STEP grant. This program will provide work readiness training and paid Work Experience (WEX) to 75 students with disabilities (IEP/504 plan) ages 16 to 21. This opportunity will allow program participants to gain work experience, which is important to enhancing their qualifications and will be advantageous toward their ultimate success. Each participant will be allowed to work a maximum of 300 hours. E&T will provide recruitment, screening, and eligibility determination of program participants, as well as ongoing case management services.

E&T acknowledges that the request to accept and appropriate the STEP grant funds is coming to City Council late in Fiscal Year (FY) 2022-23. City staff is working to implement better grant tracking systems to ensure that items come before City Council in a timely manner. E&T is currently providing services through this grant and, if needed, plans to request a no-cost extension from the grantor in order to meet grant deliverables and utilize all of the awarded funds.

DOCUMENTS ATTACHED:

Attachment 1 – Proposed Resolution
Attachment 2 – Notice of 2022 STEP Grant Award
Attachment 3 – Original STEPS Grant Agreement
Attachment 4 – STEP Grant Agreement Amendment #1
Attachment 5 – STEP Grant Agreement Amendment #2
Attachment 6 – STEP Grant Agreement Amendment #3

170
RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND,

CALIFORNIA TO ACCEPT A GRANT FROM THE CALIFORNIA EMPLOYMENT

TRAINING PANEL IN CONJUNCTION WITH THE CALIFORNIA DEPARTMENT

OF REHABILITATION, PASSED THROUGH THE FOUNDATION FOR

CALIFORNIA COMMUNITY COLLEGES AND TO ADJUST REVENUE BY
$210,720 AND EXPENDITURES BY $210,720 IN THE 2022-2023 EMPLOYMENT

AND TRAINING DEPARTMENT BUDGET

WHEREAS, subsequent to the adoption of the 20 22-2023 City of Richmond operating budget, the Community Services Department’s Division of Employment and Training was awarded $210,720 from a $750,000 Student Training and Employment Program (STEP) grant administered from the California Employment Training Panel, in conjunction with the California Department of Rehabilitation, and passed through the Foundation for California Community Colleges; and

WHEREAS, the additional grant funding of $210,720 will provide work readiness training and paid work experience to students with disabilities; and

WHEREAS, the Student Training and Employment Program (STEP) grant will significantly expand access to training and job opportunities for students with disabilities; and

WHEREAS, the City Council of the City of Richmond has received and accepted the Agenda Report regarding this Resolution; and

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Richmond ratifies the acceptance of $210,720 from the Student Training and Employment Program (STEP) grant administered by the California Employment Training Panel, in conjunction with the California Department of Rehabilitation, passed through the Foundation for California Community Colleges; and

BE IT FURTHER RESOLVED by the City Council of the City of Richmond that the Employment and Training Division’s 2022-2023 budget is adjusted to add $210,720 in revenue and $210,720 in expenditures.

*****************************

I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a _________ meeting held on _____________ by the following vote:

AYES:
171

NOES:

ABSTENTIONS:

ABSENT:

________________________________________
Clerk of the City of Richmond

(SEAL)

Approved:

_______________________________
Mayor

Approved as to form:

____________________________
City Attorney

172
September 13, 2022
Bouakhay Phongboupha330 25
th
StreetRichmond, CA 94804
Dear Bouahkay Phongboupha,
The Richmond Workforce Development Board has been approved for funding as a returning granteefor the FY2023 Student Training and Employment Program (STEP - formerly STEPS). Thisinitiative was funded with Title IV Vocational Rehabilitation Funding under the Workforce Innovationand Opportunity Act, through a collaboration between the California Department of Rehabilitationand the Foundation for California Community Colleges (Foundation). This notice is being provided toapprove Richmond Workforce Development Board’s request to increase this year’s (July 1, 2022-June30,2023) budget to $750,000 in order to increase work experience hours for students enrolled in theprogram.

The Foundation will prepare an amendment to the existing contract to finalize the budget increase.

Please contact Leti Shafer [email protected] any questions.

Sincerely,
Tim AldingerExecutive Director, Workforce DevelopmentFoundation for California Community Colleges 173
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00003408_Richmond WDB_Amend 01
Salesforce # 00004578

AMENDED STEPS GRANT AGREEMENT
between

THE FOUNDATION FOR CALIFORNIA COMMUNITY COLLEGES
and

RICHMOND WORKFORCE DEVELOPMENT BOARD
Agreement No. 00003408
Amendment #1
Effective May 22, 2020, the Foundation for California Community Colleges (“Foundation”), a 501 (c)(3) nonprofit organization, and Richmond Workforce Development Board (“Contractor”) entered into a STEPS Grant Agreement (“Agreement”).

WHEREAS, the parties now wish to extend the term of the Agreement, add $375,000 of new funding for Fiscal Year 2022, add additional terms, and incorporate the STEPS Solicitation for Proposal.

THEREFORE, the parties hereby amend the Agreement as follows:

1. Amendment to the Term of the Agreement (Page 1). The Term of the Agreement is hereby amended by replacing “April 30, 2021” with “June 30, 2022”.

2. Amendment to the Amount of the Agreement (Page 1). The Amount of the Agreement is hereby amended by replacing “$250,000” with “$625,000.” Note: The original amount hereby expires as of June 30, 2021 and the new funding will be made available as early as July 1, 2021.

3. Amendment to Exhibit A, Section 1 (Scope of Work).Exhibit A, Section 1, of the Agreement is hereby amended by replacing “April 30, 2021” with “June 30, 2022”.

4. Amendment to Exhibit B, Section 1 (Cost Reimbursement Agreement).The total amount not to exceed of STEPS Grant Funds is hereby amended by replacing “$250,000” with “$625,000.” 210
00003408_Richmond WDB_Amend 01
Salesforce # 00004578

5. Amendment to Exhibit B, Section 4 (Project Budget).Exhibit B, Section 4 of the Agreement is hereby amended by adding the following Project Budget Table for FY22:

Personnel
Salaries $111,750
Fringe Benefits $50,232
Workplace Readiness Training Stipend
Stipends $3,750
Work Experience Wages & Taxes
Total Wages $136,890
Total Taxes $27,378
Career Catalyst Flat Fee
Flat Fee $45,000
TOTAL $375,000

6. Amendment to Exhibit C, Section 3 (Contractor Responsibilities).Exhibit C, Section 3, of the Agreement is hereby amended by adding Section 3.9 and 3.10, as follows:
“3.9 CONTRACTOR shall immediately notify FOUNDATION if a case of COVID-19 is detected at the CONTRACTOR’s worksite, which includes but is not limited to an instance where a SWD or CONTRACTOR staff tests positive for COVID-19, or a third-party that closely interacts with SWD or CONTRACTOR staff tests positive for COVID-19.”
“3.10 “CONTRACTOR is required to provide proof of SWD’s DOR enrollment to the FOUNDATION in order to onboard a SWD as an employee of the FOUNDATION.”

7. Amendment to Exhibit C, Section 4 (Compliance with Federal, State, and Local Laws).

Exhibit C, Section 4, of the Agreement is hereby amended by adding section 4.5, as follows:
“4.5 CONTRACTOR shall comply with all applicable federal, state, and local orders, advisories, and guidelines on COVID-19 related workplace restrictions and notification obligations, including but not limited to those from the Center for Disease Control and Prevention (CDC), the California Department of Public Health (CDPH), California Division of Occupational Safety and Health of California, local county, or any other applicable government entity.”

8. Addition of Exhibit E. The Agreement is hereby amended by adding Exhibit E (“Summer Training and Employment Program for Students (STEPS) Solicitation for Proposals (SFP)), which is attached hereto as Attachment 1.
211
00003408_Richmond WDB_Amend 01
Salesforce # 00004578

9. Amendment to Exhibit A, (Scope of Work).Exhibit A, Section 1, of the Agreement is hereby amended by incorporating reference to Exhibit E in the first sentence of the first paragraph, as follows:

1. “This Agreement is entered into by and between the Foundation for California Community Colleges, hereinafter referred to as the FOUNDATION, and Richmond Workforce Development Board, hereinafter referred to as the CONTRACTOR, for the purpose of providing prevocational training and work experience services to students with disabilities in accordance with the Solicitation for Proposals (SFP) for the 2020 STEPS (Summer Training and Employment Program for Students) Grant. which is attached hereto as Exhibit E.”
All other terms of the Agreement shall remain unchanged and in full force and effect.

THE PARTIES HEREBY EXECUTE THIS AMENDED AGREEMENT.

CONTRACTOR FOUNDATION FOR CALIFORNIA

COMMUNITY COLLEGES
By: By:

Print Name: Print Name: Joseph Quintana
Title: Title: Chief Operating Officer
Date: Date:

CONTRACTOR FOUNDATION FOR CALIFORNIA

COMMUNITY COLLEGES
By: By:

Print Name: Print Name: Julian Roberts
Title: Title: Chief Financial Officer
Date: Date:
212
00003408_Richmond WDB_Amend 01
Salesforce # 00004578

Exhibit E
Summer Training and Employment Program for Students (STEPS) Solicitation for Proposals (SFP)
Attachment 1
213

CALIFORNIA DEPARTMENT OF REHABILITATION

FOUNDATION FOR CALIFORNIA COMMUNITY COLLEGES

EMPLOYMENT TRAINING PANEL
SUMMER TRAINING & EMPLOYMENT PROGRAM FOR STUDENTS (STEPS) 2020

NOTICE OF AVAILABILITY OF FUNDS

by the Department of Rehabilitation in coordination with the Foundation for California Community Colleges and the Employment Training Panel

Summer Training and Employment Program for Students
(STEPS)

SOLICITATION FOR PROPOSALS (SFP)

March 2020

The DOR is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Requests for services, aids, and/or alternate formats need to be made by calling 916-654-7799 (voice). TTY users, please call through the California Relay Service at 711.
214

CALIFORNIA DEPARTMENT OF REHABILITATION

FOUNDATION FOR CALIFORNIA COMMUNITY COLLEGES

EMPLOYMENT TRAINING PANEL
SUMMER TRAINING & EMPLOYMENT PROGRAM FOR STUDENTS (STEPS) 2020 DOR/FOUNDATION/ETP STEPS SFP 2020 Page 2 of 20 03/2020

TABLE OF CONTENTS

Proposal Package Instructions and Forms .............................................................................. 3 Section 1 Overview ........................................................................................................ 4-11 A. Purpose .......................................................................................................... 4-6 B. .......................................................................................... 6-9 C. Funding Availability ........................................................................................ 9-10 D. Allowable Uses of Funds ................................................................................ 10 E. Length of Project ............................................................................................ 11

Section 2 Significant Dates ............................................................................................. 11

Section 3 Questions and Answers ................................................................................... 12

Section 4 Proposal Submission Instructions .................................................................... 12

Section 5 Required Proposal Content ..........................................................................13-16 A. Minimum Requirements ................................................................................ 13-15 B. Format and Document Order ......................................................................... 15-16

Section 6 Award and Contracting Process ..................................................................... 17-19 A. Proposal Evaluation and Recommendation for Funding .............................. 17 B. Notification of Recommendation for Funding .............................................. 17 C. Appeal Process .............................................................................................. 17-18 215

CALIFORNIA DEPARTMENT OF REHABILITATION

FOUNDATION FOR CALIFORNIA COMMUNITY COLLEGES

EMPLOYMENT TRAINING PANEL
SUMMER TRAINING & EMPLOYMENT PROGRAM FOR STUDENTS (STEPS) 2020 DOR/FOUNDATION/ETP STEPS SFP 2020 Page 3 of 20 03/2020

D. Contracting .................................................................................................... 19

Section 7 Administrative Requirements ........................................................................ 19-21 A. Monitoring and Audits ................................................................................. 19 B. Record Keeping ............................................................................................ 19 C. Reporting...................................................................................................... 20 D. Performance Goals....................................................................................... 20 E. Compliance .................................................................................................. 20 F. Evaluation .................................................................................................... 20-21

216

CALIFORNIA DEPARTMENT OF REHABILITATION

FOUNDATION FOR CALIFORNIA COMMUNITY COLLEGES

EMPLOYMENT TRAINING PANEL
SUMMER TRAINING & EMPLOYMENT PROGRAM FOR STUDENTS (STEPS) 2020 DOR/FOUNDATION/ETP STEPS SFP 2020 Page 4 of 20 03/2020

Proposal Package Instructions and Forms
The following contains the Summer Training & Education Program for Students (STEPS) Solicitation for Proposals (SFP) required forms. Respondents should carefully read the SFP for the required elements and follow the proposal instructions (included on the Project Proposal Narrative) in order to meet proposal application requirements.

SFP Form SIG Signature Page
SFP Form PN Project Proposal Narrative

Additional Forms for use during contract period, provided here for reference

DR203 DOR Student Services Request
DR260 Consent to Release and Obtain Information
Participating Partner Form
Final Grant Evaluation Form
Local DOR District Administrator List
Sample Foundation contract
Monthly Invoice Reporting Template

217

CALIFORNIA DEPARTMENT OF REHABILITATION

FOUNDATION FOR CALIFORNIA COMMUNITY COLLEGES

EMPLOYMENT TRAINING PANEL
SUMMER TRAINING & EMPLOYMENT PROGRAM FOR STUDENTS (STEPS) 2020 DOR/FOUNDATION/ETP STEPS SFP 2020 Page 5 of 20 03/2020

Section 1 Overview

A. Purpose

The California Department of Rehabilitation (DOR), in coordination with the Foundation for California Community Colleges (FOUNDATION) announces the availability of up to $5,000,000 in federal Workforce Innovation and Opportunity Act (WIOA) Title IV Vocational Rehabilitation funds, with a possibility to increase funding in the future if there are sufficient qualified respondents, to design, develop, and implement projects that provide work experience and job preparation training for students with disabilities. Additional partners include The Employment Training Panel (ETP) and the California Labor and Workforce Development Agency (LWDA).

The Workforce Opportunity and Innovation Act (WIOA), signed into law on July 22, 2014, supersedes the Workforce Investment Act of 1998 and retains and amends the Adult Education and Family Literacy Act, the Wagner-Peyser Act, and the Rehabilitation Act of 1973.

The WIOA established a broad vision of workforce programs. This vision:

reaffirms the ongoing role of American Job Centers;
requires coordination and alignment of key employment, education, and training programs;
promotes program alignment at the Federal, State, local, and regional levels; builds on proven practices such as sector strategies, career pathways, regional economic approaches, work-based training, and;
for Title IV, the vocational rehabilitation program, it establishes clear priorities in serving individuals with disabilities toward obtaining competitive integrated employment, reaffirms that business is a customer of the VR system, and; establishes that a priority of the VR system is serving youth with disabilities, particularly students.

In order to align with the vision of the WIOA and provide meaningful support to students with disabilities in California, the California Department of Rehabilitation (DOR) and the Foundation for California Community Colleges (FOUNDATION), in partnership with the Employment Training Panel (ETP) as an advisory partner are committed to working collaboratively to support local and regional initiatives that support the transition to employment of secondary school students with disabilities.
218

CALIFORNIA DEPARTMENT OF REHABILITATION

FOUNDATION FOR CALIFORNIA COMMUNITY COLLEGES

EMPLOYMENT TRAINING PANEL
SUMMER TRAINING & EMPLOYMENT PROGRAM FOR STUDENTS (STEPS) 2020 DOR/FOUNDATION/ETP STEPS SFP 2020 Page 6 of 20 03/2020

The FOUNDATION has a long-standing effective working relationship with local and state workforce partners, including local boards and the State Workforce Investment Board, and its Labor Agency partners, including the Employment Development Department. The DOR, as a mandatory partner in the Workforce Development System, provides services and supports to eligible individuals with disabilities and businesses requesting services at or referred from the America's Job Centers of California. As the Title IV representative, the DOR provides vocational rehabilitation services and knowledge and expertise on the employment and accommodation of job seekers and employees with disabilities. The DOR proposes to fund services to students with disabilities through the America's Job Centers of California (AJCC) system for prevocational skills training and paid work experience through a partnership with the Employment Training Panel and the California Workforce Development Board.

ETP in their advisory role will assist with the distribution, scoring and associated documentation for the Solicitation For Proposal (SFP) as an in-kind partner contribution. ETP has a long history with the Local Workforce Development Boards (LWDB) and Employer Communities and is well versed in this process as they assisted in previous STEPS proposals as well.

The funds will be available for Local Workforce Development Boards Job Centers of California seeking to increase services provided to students with disabilities. Individuals are not eligible to apply.

The STEPS project will provide job preparation training, including job exploration, workplace readiness skills training, and work-based learning experiences, as well as summer work experience (and, if funds allow, part-time work experience during the school year), to students with disabilities.

Successful applicants will be awarded a one (1) year contract with the option to renew for two (2), one (1) year extensions under the same terms and conditions based on funding availability.

The FOUNDATION will oversee the contracting process for the SFP by managing and distributing contract funds, and will serve as the official employer of record for all paid work experience through Career Catalyst, a service established in 1998.

Awardees will have access to all Career Catalyst service offerings which include:

All in-one web-based Human Resources Information Service (HRIS): Paycom o Paperless employee acquisition
o Online timekeeping
o Payroll processing
o Employee access to paystubs and W-
219

CALIFORNIA DEPARTMENT OF REHABILITATION

FOUNDATION FOR CALIFORNIA COMMUNITY COLLEGES

EMPLOYMENT TRAINING PANEL
SUMMER TRAINING & EMPLOYMENT PROGRAM FOR STUDENTS (STEPS) 2020 DOR/FOUNDATION/ETP STEPS SFP 2020 Page 7 of 20 03/2020

Money Network Paycards for participants
Year-end tax reporting
Leave management
Unemployment claims management

Ongoing operational support and customer service

B. Eligibility

Respondents:

Proposals will be accepted from
Centers of California. Individuals are not eligible to apply.

Participants:

Must be a student with a disability, defined as an individual with a disability in a secondary, postsecondary, or other recognized education program who:

a. Is not younger than 16;

b. Is not older than 21 years;

c. Is eligible for, and receiving, special education or related services under Part B of the Individuals with Disabilities Education Act (20 U.S.C. 1411 et seq); or

d. Is an individual with a disability, for purposes of section 504*.

*The Federal Ed Section 504 regulation defines a person with a disability as person who (i) has a physical or mental impairment which substantially limits one or more major life activities, (ii) has a record of such an impairment, or (iii) is regarded as having such an impairment.

Applicant Requirements

Only one proposal will be accepted from each Local Workforce Board or AJCC.

Strong business partnerships are an essential element of the goal to expand employment training and work experience for students with disabilities.

220

CALIFORNIA DEPARTMENT OF REHABILITATION

FOUNDATION FOR CALIFORNIA COMMUNITY COLLEGES

EMPLOYMENT TRAINING PANEL
SUMMER TRAINING & EMPLOYMENT PROGRAM FOR STUDENTS (STEPS) 2020 DOR/FOUNDATION/ETP STEPS SFP 2020 Page 8 of 20 03/2020

Each respondent must identify a minimum of businesses that are committed to engaging with students with disabilities and provide a clear strategy to partner with these employers to provide work experience for students with disabilities.

Respondents must also demonstrate that a workplace readiness training program is ready to be implemented at their location. Workplace readiness training may include the following:

Job Exploration
o Understanding the local labor market
o work-site tours to learn about necessary job skills,
o job shadowing
o informational interviews to research employers
Workplace Readiness Skills Training
o understanding employer expectations;
o learn how to search and apply for jobs;
o learning about ways to get to work
o necessary for employment
Work-Based Learning Experience
o Paid work experience
o On-the-job work trials/work simulations

Respondents must also indicate the number of students with disabilities that they expect to serve under this SFP. Each student will receive direct services, which must include a combination of:
a. Paid work experience; and

b. Up to 40 hours of job exploration and/or workplace readiness skills training.

The Local Workforce Board and AJCC will ensure compliance with all labor laws, including ensuring at least minimum wages (must follow state, county, and city ) are
paid to the student, and that the conditions of employment are appropriate and that any required consent forms are signed and work permits, if required, are obtained and on file. If minimum wage is above $13/hour in the county or city where the participating student is logging paid work experience hours, then the work experience total hours can be adjusted accordingly. Participating students are permitted to work at either a full time (30 hrs. or more) or part time (less than 30 hrs.) capacity as necessary or appropriate.

Respondents are encouraged to address in the Local or Regional Plan ways to Competitive Integrated
221

CALIFORNIA DEPARTMENT OF REHABILITATION

FOUNDATION FOR CALIFORNIA COMMUNITY COLLEGES

EMPLOYMENT TRAINING PANEL
SUMMER TRAINING & EMPLOYMENT PROGRAM FOR STUDENTS (STEPS) 2020 DOR/FOUNDATION/ETP STEPS SFP 2020 Page 9 of 20 03/2020

Regional Centers could assist with this requirement but also support increased participation by students with Intellectual/Developmental Disabilities. Additional funds for the wages might also be available thru the California Department of h the
Regional Center system in each area.

For more information on the paid internship program you can go to:

Implementation of Competitive Integrated Employment Incentive Payme document available on that page. Funding for students ages 18-22 of up to $10,400 may be available for those eligible for Regional Center Services.

Local Workforce Boards/AJCC operators will provide the following information at the time of a DOR district contract administrator or to the FOUNDATION:

a. Students name
b. Birthdate
c. School of attendance
d. Type of proof of disability
e. Start date of service
f. End date of service (if applicable)
g. Name and address of employer/ work experience placement h. Social Security Number
i. Home and mailing address as appropriate
j. Contact number and email if available

Local Workforce Boards/AJCCC operators will provide the following information for all enrolled students participating in STEPS monthly and upon conclusion of the STEPS to the local DOR contract administrator or the FOUNDATION:

a.
b. Services provided
c. Cost of Services provided (STEPS)
d. Type and cost of other services provided (e.g., Title I funds) e. Outcome/results of services
a. Student returned to school
b. Student enrolled in post-secondary education/training c. Student obtained employment as a result of service (e.g., with STEPS work experience employer)
d. Student obtained employment separate from STEPS
e. Other (provide explanation)

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CALIFORNIA DEPARTMENT OF REHABILITATION

FOUNDATION FOR CALIFORNIA COMMUNITY COLLEGES

EMPLOYMENT TRAINING PANEL
SUMMER TRAINING & EMPLOYMENT PROGRAM FOR STUDENTS (STEPS) 2020 DOR/FOUNDATION/ETP STEPS SFP 2020 Page 10 of 20 03/2020

C. Funding Availability

Through this SFP, $5 million with sufficient qualified respondents, is available from the federal WIOA Title IV Vocational Rehabilitation funds, with the potential for an increase in funds available in the future, depending on fund availability. The contracts may be extended for two (2) additional one (1) year periods under the same terms and conditions if funding becomes available.

In general, award amounts for each SFP will be either $100,000, $250,000, $500,000 or a maximum of $750,000, with most awards expected to be between $250,000-$500,000. Amounts will be determined by taking the factor of the number of students anticipated to participate and the average cost of $5,000 per student. Thus, a $100,000 award will serve 20 students, a $250,000 award will serve 50 students, and a $500,000 award will serve 100 students.

The FOUNDATION will manage funds for all paid work experience. The additional awarded amount will be distributed to awardees as the funds become necessary to complete the remainder of the contract activities. Awardees will need to provide monthly reports on the progress of their planned grant activities.

Please note: If, for any reason, the funds either do not become available or are reduced due to budgeting/fiscal/administrative reasons, the State shall have no liability to pay any funds or to furnish any other considerations under this SFP, and no awardee will be obligated to perform any provisions of this SFP.

D. Allowable Uses of Funds

All funds shall be expended to provide direct services to students. Direct services include staff time spent working directly with students or businesses for purposes of developing work experience sites for students being served by the entity awarded funds under this agreement.

Unallowable supportive services may include, but are not limited to the following items: bus passes, equipment, and clothing.

Should a student require supportive services to access the paid work experience, please refer the student to their DOR Vocational Rehabilitation Counselor. Subcontractors may be used to support direct services only. Workplace Readiness Training stipends may be issued to SWDs by awardees (wages, stipends, gift cards for these activities will not be issued by the Foundation).

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CALIFORNIA DEPARTMENT OF REHABILITATION

FOUNDATION FOR CALIFORNIA COMMUNITY COLLEGES

EMPLOYMENT TRAINING PANEL
SUMMER TRAINING & EMPLOYMENT PROGRAM FOR STUDENTS (STEPS) 2020 DOR/FOUNDATION/ETP STEPS SFP 2020 Page 11 of 20 03/2020

F. Length of Project

The performance period for projects awarded under this SFP may be up to 36 months. No obligation or commitment of funds will be allowed prior to or beyond the contract period of performance. Any contract funds not expended during the contract period shall be returned to the state.

It is expected that the first two months of the project will be used for STEPS organization and start-up including identifying additional businesses and students with disabilities to participate in the project.

Workplace readiness training may begin as soon as student participants are identified and enrolled in the project. In most cases, work experience will begin at the conclusion of the 2019- 2020 school year and will end at the start of the 2020-2021 school year. If awarded funds allow, work experience and training components may continue into the start of the 2020-2021 and or the 2021-2022 school year as applicable.

Section 2 Significant Dates

Event Date *
SFP release March 12 or 13, 2020
Last date to email questions March 25, 2020
Last date to respond to questions March 27, 2020
Proposals due April 3, 2020 by 5:00 p.m. PT
Proposal review and evaluation April 6-8, 2020
Award announcements April 9, 2020
Mandatory Grant Kick Off, Sacramento, CA (For
Grant/Program Managers and Work Experience
Lead Coordinator)
April 16, 2020

*Note All dates after the final proposal submission deadline are approximate and may be adjusted as conditions dictate, without addendum to this SFP.

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CALIFORNIA DEPARTMENT OF REHABILITATION

FOUNDATION FOR CALIFORNIA COMMUNITY COLLEGES

EMPLOYMENT TRAINING PANEL
SUMMER TRAINING & EMPLOYMENT PROGRAM FOR STUDENTS (STEPS) 2020 DOR/FOUNDATION/ETP STEPS SFP 2020 Page 12 of 20 03/2020

Section 3 Questions and Answers

Any questions regarding completion of this SFP should be directed via email to [email protected]. Questions must be received by 5:00 pm March 25, 2020.

Email responses will be sent by 5:00 pm March 27, 2020.

Section 4 Proposal Submission Instructions

Proposal Deadline

The deadline for the receipt of proposals is April 3, 2020 by 5:00 p.m. PT late proposals will not be accepted. The dat
to satisfying the submission deadline. Exceptions will not be allowed and there is no appeal for not meeting the proposal deadline.

All proposals, whether mailed, delivered by email, courier service, or delivered in person by the applicant, must be received on or before 5:00 p.m. PT, April 3, 2020. The ETP will accept in- person or courier-delivered proposals between 8:00 a.m. and 3:00 p.m. daily, excluding Saturdays, Sundays, and State holidays, through April 3, 2020. Documents required in the proposal submission are listed in Section 5.B., Format and Document Order.

Proposal Delivery Method and Addresses

Proposals may be submitted by email, mail, courier service, or delivered in person by the applicant.

Submission Address:

ATTN: STEPS 2020 SFP
Elisabeth Testa
MIC 64
Employment Training Panel
1100 J St, 4th Floor
Sacramento, CA 95814
[email protected]
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CALIFORNIA DEPARTMENT OF REHABILITATION

FOUNDATION FOR CALIFORNIA COMMUNITY COLLEGES

EMPLOYMENT TRAINING PANEL
SUMMER TRAINING & EMPLOYMENT PROGRAM FOR STUDENTS (STEPS) 2020 DOR/FOUNDATION/ETP STEPS SFP 2020 Page 13 of 20 03/2020

Section 5 Required Proposal Content

All proposals must adhere to the required format in order to be competitive and must include all the requested information, completed forms and attachments. The proposal must meet the minimum requirements listed below. Proposals that do not adhere to the minimum requirements will not be scored or considered for funding. Respondents must follow the specific instructions and complete all requested forms included with this SFP.

A. Minimum Requirements

1. Respondents must demonstrate their knowledge, experience and capacity or provide a detailed approach regarding the development and implementation of strategies for serving SWD.

Respondents must complete the accompanying Project Proposal Narrative (SFP Form PN).

Respondents must also complete the Signature Page (SFP Form SIG).

2. Respondents must submit, along with the Signature Page and Project Proposal Narrative, a Letter of Support from their local DOR District Administrator. A full list of statewide DOR District Administrators is included with this SFP. Proposals that do not attach the Letter of Support from the local DOR District Administrator will be deemed non-responsive and not considered for funding. Additionally, if the respondent is an AJCC, they must also submit a Letter of Support from their local Workforce Board.

3. Awardees will be required to contract with the FOUNDATION to utilize Career Catalyst as the employer of record service for all paid work experience placements. There is an associated flat fee of $600 per every $5,000 awarded.

Awardee must commit to the responsibilities in coordination with Career Catalyst, including:

Identifying Program Manager and Timekeeping Supervisor(s) that will oversee paid work experience placements and be responsible for digital onboarding, timekeeping, and off- boarding
Timely communication of SWD work experience start and end dates, in alignment with Career Catalyst Onboarding/Off-boarding Policies

Collection of Worksite Agreements from each external business partner, prior to start of paid work experience
Ensuring all SWDs complete an online application that will serve as their employee intake form
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CALIFORNIA DEPARTMENT OF REHABILITATION

FOUNDATION FOR CALIFORNIA COMMUNITY COLLEGES

EMPLOYMENT TRAINING PANEL
SUMMER TRAINING & EMPLOYMENT PROGRAM FOR STUDENTS (STEPS) 2020 DOR/FOUNDATION/ETP STEPS SFP 2020 Page 14 of 20 03/2020

Electronic completion of Sections 1 & 2 of the I-9 through Paycom within three days day logging hours to be paid
Bi-
HRIS platform, Paycom

4. Respondents can submit a proposal for up to $750,000. Final awards may be adjusted depending on the number of successful respondents. Please consider the following when determining the amount requested:

Amount
Requested

Minimum Number of Participants
(SWDs) Enrolled in STEPS
$750, 000 150
$500, 000 100
$250,000 50

Match While there is no matching funds requirement, this may be necessary. The funds from this SFP can only be used for direct services such as direct service/training staff, training ple, in-
kind/co-enrollment expenses.

5. Respondents should also consider the requirements listed below. Proposals that do not adhere to these requirements will be scored; however, for each requirement not met, a penalty will be assessed as detailed below.

Other Requirements Penalty

1. Proposal narrative (SFP Form PN) is limited to five (5) pages double spaced (additional pages will be removed and not included in the review and scoring).
3 points
deducted
Required Signature Page (SFP Form SIG), required DOR District Administrator Letter of Support and optional letters of support are not included in the page limit please limit optional letters of support to 2.

2. Proposal narrative font must be Calibri and no smaller than 12 point. 2 points deducted 227

CALIFORNIA DEPARTMENT OF REHABILITATION

FOUNDATION FOR CALIFORNIA COMMUNITY COLLEGES

EMPLOYMENT TRAINING PANEL
SUMMER TRAINING & EMPLOYMENT PROGRAM FOR STUDENTS (STEPS) 2020 DOR/FOUNDATION/ETP STEPS SFP 2020 Page 15 of 20 03/2020

B. Format and Document Order

Respondents must use the specific instructions and complete all requested forms included in the SFP announcement. If you have any questions regarding the proposal package, please email at [email protected]

The following chart lists the order of documents that must be included in the proposal package.

This may also be used as a checklist to help ensure submission of a complete grant package.

1. Signature Page (SFP Form SIG)

2. Proposal Narrative (SFP Form PN limited to 5 pages)
The SFP Form PN includes the following sections:

I. Statement of Need
II. Targeted Group
III. Project Work Plan
IV. Partnerships and Leveraged Resources
V. Outputs and Outcomes
VI. Budget Worksheet

4. DOR District Administrator Letter of Support, and Local Workforce Board Letter of Support for AJCC Respondents

5. Optional Letters of Support Limit 2

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CALIFORNIA DEPARTMENT OF REHABILITATION

FOUNDATION FOR CALIFORNIA COMMUNITY COLLEGES

EMPLOYMENT TRAINING PANEL
SUMMER TRAINING & EMPLOYMENT PROGRAM FOR STUDENTS (STEPS) 2020 DOR/FOUNDATION/ETP STEPS SFP 2020 Page 16 of 20 03/2020

Section 6 Award and Contracting Process

A. Proposal Evaluation and Recommendation for Funding

Proposals will be scored and ranked by teams of independent reviewers based on the criteria set forth in this SFP. The scoring value of each section of the SFP is as follows:

Criterion Maximum
Points
PN Section I Statement of Need 5
PN Section II Targeted Group 5
PN Section III Project Work Plan 30
PN Section IV Partnerships 20
PN Section V Outputs and Outcomes 30
PN Section VI Budget Worksheet 10
Minimum and Other Requirements Total Maximum 100

The ranked scores will serve as the primary basis for making recommendations for funding in conjunction with other factors, such as geographic distribution of funds, uniqueness, and innovative aspects of the proposal. Only those proposals deemed to be meritorious and in the best interests of the state will be recommended for funding. Awardees will be encouraged to present the outcomes of their contracts to the Employment Training Panel at a monthly meeting.

B. Notification of Recommendation for Funding

The state expects award decisions to be announced by April 9, 2020.

C. Appeal Process

A proposal may be disqualified for not meeting the proposal requirements under Section 5.A of this SFP. An appeal of the disqualification decision may be filed.

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CALIFORNIA DEPARTMENT OF REHABILITATION

FOUNDATION FOR CALIFORNIA COMMUNITY COLLEGES

EMPLOYMENT TRAINING PANEL
SUMMER TRAINING & EMPLOYMENT PROGRAM FOR STUDENTS (STEPS) 2020 DOR/FOUNDATION/ETP STEPS SFP 2020 Page 17 of 20 03/2020

There is no appeal process for not meeting the proposal submission deadline.

Final funding decisions cannot be appealed.

The proposal requirements, which are listed in Section 5.A of this SFP, are those conditions that must be met in order for the proposal to be forwarded for evaluation and scoring. Proposals that do not meet the minimum requirements will be disqualified.

The Foundation will send disqualification emails/letters to respondents no later than April 15, 2020. Appeals must be received at the Foundation office by April 22, 2020, no later than 3 p.m.

PT. The date or time o ntation is irrelevant to satisfying the appeal deadline.

The appellant must submit the facts in writing. The review will be limited to the information provided in writing. To be considered for review, the appeal must contain the following information:

address, and telephone number.

A brief statement of the reasons for appeal, including citations to the SFP and pertinent documents.

A statement of the relief sought.

Original signature of the authorized signatory authority of the organization.

The appellant must provide a copy of the appeal email/letter and the supporting documents to the Foundation. Appeals received after 3:00 p.m. PT on April 22, 2020, will not be considered.

The Foundation will respond in writing to appeals by April 29, 2020. The review and response will be limited to determining whether the proposal met the application requirements of the SFP. The Foundation will accept appeals by email, mail, courier, or in person at:

ATTN: STEPS SFP APPEALS
Leti Shafer
Foundation for California Community Colleges
1102 Q Street, Suite 4800
Sacramento, CA 95811
[email protected]

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CALIFORNIA DEPARTMENT OF REHABILITATION

FOUNDATION FOR CALIFORNIA COMMUNITY COLLEGES

EMPLOYMENT TRAINING PANEL
SUMMER TRAINING & EMPLOYMENT PROGRAM FOR STUDENTS (STEPS) 2020 DOR/FOUNDATION/ETP STEPS SFP 2020 Page 18 of 20 03/2020

D. Contracting

The Foundation will contact the awardees to finalize contract details. In some cases, Foundation may request that the contracts incorporate changes to the original project proposals. After the contract negotiations, if any, the Foundation will mail the contract to the awardees for signature. The state expects contract negotiations to begin upon selection of awardees with a project start date estimated as early as April 27, 2020. Awardees must be able to fully execute a contract agreement with the FOUNDATION template) no later than June 15, 2020 to ensure timely implementation of contract activities.

Section 7 Administrative Requirements

A. Awardees must commit to participating in the Mandatory Awardee Kick-Off to be hosted by the Foundation. Grant/Program Manager (person with oversight of grant implementation and reporting) and Work Experience Lead Coordinator (person responsible for facilitation, timekeeping oversight, and document collection for paid work placements) are expected to attend (See Section 2 for date and location).

B. Awardees will be required to collaborate with a minimum of three businesses that will commit to providing work experience for SWD, creating a career pathway to self-sufficiency.

C. Awardees will also be required to provide a list of partners that will participate in the STEPS project.

Participating Partners include your local DOR District Administrator, schools that your SWDs attend, and the businesses that are providing the work experience for your SWDs. Awardees are required to complete the Participating Partners Form.

D. For each SWD served, awardees will need to complete two (2) forms; the DR203 DOR Student Services Request Form, and the DR260 Consent to Release and Obtain Information. Services cannot be rendered until verification of receipt of these forms by DOR. These forms are included with this SFP.

E. During the contract period, awardees will need to provide, track, and report on the type and amount of training provided to each SWD. Similarly, Awardees will need to track their SWDs work experience placements and number of hours worked. This information will be reported monthly during the grant period. See Section 7C. Reporting of this SFP for more information on this requirement.

F. At the conclusion of the contract period, Awardees will need to complete the Final Contract Evaluation Form, which will provide a summary of outcomes, grant activities, and SWD demographics, and will provide Awardees with a place to write a narrative summarizing their grant activities. The Final Contract Evaluation Form is due no later than 60 days post conclusion of contract activities.
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CALIFORNIA DEPARTMENT OF REHABILITATION

FOUNDATION FOR CALIFORNIA COMMUNITY COLLEGES

EMPLOYMENT TRAINING PANEL
SUMMER TRAINING & EMPLOYMENT PROGRAM FOR STUDENTS (STEPS) 2020 DOR/FOUNDATION/ETP STEPS SFP 2020 Page 19 of 20 03/2020

G. Monitoring and Audits
Awardees will be monitored and/or audited by the state, in accordance with existing policies, procedures, and requirements governing the use of WIOA funds. Awardees are expected to be able and timely access to records and staff,
facilitate access to subcontractors, and communicate with reviewers in a timely and accurate manner.

Awardees that are units of local government or non-profit entities must ensure that audits required under OMB guidelines are performed and submitted when due. Organizations that are awardees under WIOA Title I and that expend more than the minimum level specified in OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards must have either an organization-wide audit conducted in accordance with Uniform Administrative Requirements, Cost Principles, and Audit Requirements for federal awards or a program specific financial and compliance audit.

H. Record Keeping
Awardees will be required to maintain project and fiscal records sufficient to allow federal, state, and local reviewers to evaluate the project effectiveness and proper use of funds. The record keeping system must include both original and summary (e.g., computer generated) data sources. Awardees will retain all records pertinent to this contract for a period of three years from the date of final payment of this contract.

I. Reporting
Awardees must have the capability to report expenditures, participant, and outcome data to the state, in a manner that is timely, thorough, and accurate through a provided reporting template. Details regarding grant codes and specific data elements that need to be reported will be provided to all awardees.

Awardees will be required to submit monthly financial and participant reports, data elements including participant information, project activities, and expenditures. Within 60 days of the project term date, a project closeout report is required. Further guidance regarding reporting and closeout requirements can be found in Monthly and Quarterly Financial Reporting Requirements (WSD16-13) and WIOA Closeout Requirements (WSD16-05) on the EDD Website.

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CALIFORNIA DEPARTMENT OF REHABILITATION

FOUNDATION FOR CALIFORNIA COMMUNITY COLLEGES

EMPLOYMENT TRAINING PANEL
SUMMER TRAINING & EMPLOYMENT PROGRAM FOR STUDENTS (STEPS) 2020 DOR/FOUNDATION/ETP STEPS SFP 2020 Page 20 of 20 03/2020

J. Performance Goals
The overall Performance Goals provided are a point of reference for respondents when reviewing their local Goals. The state recognizes that the local goals may differ from those presented here. Local program designs may vary significantly and necessitate flexibility in determining goals. Planned goals must be described by respondents. Respondents must provide an explanation as indicated in the Proposal Package Instructions for Section V Outputs and Outcomes of the Proposal Narrative. As a general guideline, performance goals should be to serve as many students as indicated, with a potential of co-enrolling these students into other DOR/WIOA programs.

K. Compliance
All funds are subject to their related state and federal statutory and regulatory requirements.

These requirements are detailed in governing documents that include, but are not limited to, the WIOA and its associated federal regulations, OMB Circulars and Title 29 of the Code of Federal Regulations.

L. Evaluation
The WIOA Sections 134 and 136 (e) provide for the ongoing evaluation of workforce development activities. Evaluation of statewide activities allows the state to determine the statewide
needs. As a result, the state may pursue a statewide evaluation of the projects awarded through this SFP. In the event that a statewide evaluation is implemented, the awardee will be required to participate in that evaluation by providing requested data and information.

Therefore, all award recipients are expected to document lessons learned, and effective/promising practices ascertained through this project.

Additionally, each awardee will be expected to submit a two (2) page summary of all activities that occurred during the contract period, including the number of students served, services provided, statistical data, etc.

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00003408_Richmond WDB_Amend 03
Salesforce # 00006333

AMENDED STEPS GRANT AGREEMENT

between

THE FOUNDATION FOR CALIFORNIA COMMUNITY COLLEGES

and

RICHMOND WORKFORCE DEVELOPMENT BOARD

Agreement No. 00003408
Amendment #3

Effective May 22, 2020, the Foundation for California Community Colleges (“Foundation”), a 501 (c)(3) nonprofit organization, and Richmond Workforce Development Board (“Contractor”) entered into a STEPS Grant Agreement (“Agreement”).

WHEREAS, the parties now wish to add $375,000 of new funding for Fiscal Year 2023

THEREFORE, the parties hereby amend the Agreement as follows:

1. Amendment to the Amount of the Agreement (Page 1). The Amount of the Agreement is hereby amended by replacing “$1,000,000” with “$1,375,000”

Note: This additional $375,000 is valid for FY 2023 (July 1, 2022 through June 30, 2023).

2. Amendment to Exhibit B, Section 1 (Cost Reimbursement Agreement). The total amount not to exceed of STEPS Grant Funds is hereby amended by replacing “$1,000,000” with “$1,375,000”

3. Amendment to Exhibit B, Section 4 (Project Budget). Exhibit B, Section 4 of the Agreement is hereby amended by adding the following Project Budget Table for FY2023 funding:

237
00003408_Richmond WDB_Amend 03
Salesforce # 00006333

Personnel
Salaries $142,100
Fringe Benefits $63,945
Workplace Readiness Training Stipend
Stipends $3,750
Work Experience Wages & Taxes
Total Wages $374,400
Total Taxes $74,880
Career Catalyst Flat Fee
Flat Fee $90,000
Travel
Work Experience Coordination $925
TOTAL $750,000

All other terms of the Agreement shall remain unchanged and in full force and effect.

THE PARTIES HEREBY EXECUTE THIS AMENDED AGREEMENT.

CONTRACTOR

FOUNDATION FOR CALIFORNIA

COMMUNITY COLLEGES

By: By:

Print Name: Print Name: Joseph Quintana

Title: Title: Chief Operating Officer
Date: Date:

CONTRACTOR

FOUNDATION FOR CALIFORNIA

COMMUNITY COLLEGES

By: By:

Print Name: Print Name: Jorge J.C. Sales

Title: Title: Vice President of Program Development Date: Date:

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May 2, 2023

Mayor's Office

DATE: May 2, 2023
TO: Mayor Martinez and Members of the City Council
FROM:

Mayor Eduardo Martinez
Subject:

Appointments to the Rent Board
FINANCIAL IMPACT: N/A

PREVIOUS COUNCIL
ACTION:

N/A

STATEMENT OF THE
ISSUE:

Sara Cantor, Tomasa Espinoza, and Karina Guadalupe
are applying for open positions on the Rent Board
RECOMMENDED ACTION:

APPOINT Sara Cantor, Tomasa Espinoza, and Karina
Guadalupe to the Rent Board to fill three open positions with a term ending March 21, 2025 - Mayor’s Office
(Mayor Eduardo Martinez 510-620-6503).

AGENDA
REPORT
239

May 2, 2023
DISCUSSION:

Sara has experience in processing and analyzing complex ordinances and regulations that would add great value to the Rent board. She has both been a renter and a tenant in the past.

Tomasa is a nineteen-year resident of the City of Richmond and a community volunteer.

Tomasa is a member of the West County Regional Group and also Richmond Land.

Tomasa brings real world experience as a renter to the group.

Karina is a 20 plus year resident of Richmond who is also a renter. Karina would bring a voice that represents a large majority of the renter in Richmond and would be a great advocate on their behalf

DOCUMENTS ATTACHED:

#1 Sara Cantor’s application.
#2 Tomasa Espinoza’s application
#3 Karina Guadalupe’s application
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241
242
243
244
245
246

May 2, 2023

Police Department

DATE: May 2, 2023
TO: Mayor Martinez and Members of the City Council
FROM:

Bisa French, Chief of Police

Subject:

Purchase of Replacement Service Weapons for the
Richmond Police Department
FINANCIAL IMPACT: The funding amount of $98,485 will come from RPD’s asset forfeiture fund – account string 10491521-400603.

PREVIOUS COUNCIL
ACTION:

n/a

STATEMENT OF THE
ISSUE:

The current service weapons used by Richmond Police
Department (RPD) sworn personnel are well past their
useful lives. The cost of required maintenance costs
including replacement parts is estimated to exceed the
cost of purchasing new service weapons, which will last longer and require less ongoing maintenance. RPD
would like to use $98,485 from its asset forfeiture fund to secure the replacement of its service weapons.

RECOMMENDED ACTION:

APPROVE a purchase order with All State Police
Equipment, in an amount not to exceed $98,485, to allow the Richmond Police Department to acquire replacement
service weapons – Police Department (Chief Bisa French
510-621-1802).

AGENDA
REPORT
247

May 2, 2023
DISCUSSION:

On July 27, 2022, the Richmond Police Department (“RPD”) issued a Request for Proposals (RFP) with a closing date of August 26, 2022, seeking the lowest bidder(s) of a five (5) item police service weapon package. As specified in the RFP, the bid was to be awarded to the lowest bidder of the package, or lowest bidder of a single item to complete the package of the five (5) items. The Department spent several months on the process of evaluating its current inventory and determining the equipment which best suited its needs. After testing and evaluating options, the Department created a list of specified equipment that it determined would be most suitable for its officers. It included the purchase of Smith & Wesson M&P service pistols, Aimpoint red dot reflex sights, and Streamlight TLR service weapon flashlights.

The Department informed bidders that it would not accept equipment substitutions. It also explained to bidders that it would allow bids on a partial package, but only in full quantities of 100 (for each item). Bidders were also allowed to bid on providing single items.

At the close of the bid, two vendors submitted the lowest bids: Curtis Blue Line and All State Police Equipment; however, only All State Police Equipment has confirmed the ability to meet 2022 RFP pricing with the manufacturer, and further negotiations will be held to determine a suitable vendor for the holster and magazine pouch.

Attachment 4: Service Weapon Analysis

Vendor
Name
Smith
and
Wesson
LC
Action USIQ
Curtis
Blue Line
All State
Police
Equip
Clyde
Armory
Professional
Police
Supply
Proforce
Law
Enforcement
Lowest
Line Item
Line Items
1 S&W M&P

2.0 $45,200 $41,970 $44,650 $42,389 $41,970
2 Red Dot
Sight $45,588 $45,300 $44,700 $45,518 $46,668 $44,768 $44,700 3 Streamlight $11,902 $12,304 $12,000 $11,815 $13,552 $12,115 $12,021 $11,815 4 Holster $11,833 $11,520 $12,180 $12,200 $11,520
5 Magazine
Pouch $2,143 $2,090 $2,245 $2,210 $2,090
$45,200 $71,466 $12,304 $70,910 $98,485 $59,070 $117,858 $113,588 $112,095

Based on the responses to the bid, the Department is seeking authorization to execute a purchase order with All State Police Equipment in an amount not to exceed $98,485 to acquire 100 units of the following: Smith & Wesson service pistols, Aimpoint red dot reflex sights, and Streamlight TLR service weapon flashlights.

Cost Analysis Supports Replacing the Department Current Service Weapon Inventory

The department currently issues its Officers the Generation 3 Glock 21 and Generation 3/4 Glock 22 pistols. These service pistols have performed as expected for over twelve 248

May 2, 2023
years with minimal issues. However, these service pistols require significant maintenance to remain in service. Due to a combination of time and use/cycles, there are wearable parts that may require maintenance or replacement.

The list of parts that should be replaced if the pistols remain in service include but are not limited to:

1. Connector

2. Extractor

3. Extractor Depressor Plunger

4. Extractor Depressor Plunger Spring

5. Firing Pin Channel Liner

6. Firing Pin Spacer Sleeve

7. Firing Pin Safety

8. Firing Pin Spring

9. Magazines (3 Total)

10. Magazine Catch

11. Recoil Spring Assembly

12. Sight (Front)

13. Sight (Rear)

14. Slide Lock

15. Slide Lock Spring

16. Slide Stop Lever

17. Spring Cups

18. Spring Loaded Bearing

19. Trigger Housing w/ Ejector

20. Trigger Spring

Some of these items can be inspected for significant wear or impending breakage, but most of these issues are not usually found until the pistol has begun to malfunction.

Waiting for a service pistol to malfunction before replacing components can obviously have catastrophic consequences if this occurs outside of training situations.

According to the manufacturer (GLOCK), major maintenance is due after approximately five years of service, with specific components such as the recoil spring having a recommended replacement interval of as low as 3,000 rounds on older generation 3 pistols. Other components such as the “night” sights have a useful lifespan of approximately ten to twelve years. The Department’s current inventory is at least 12 years old with some inventory being well over 14 years old. The age of the equipment combined with its use at academy and in-service training, which includes yearly qualification shoots, monthly firearms and tactics training, and state-mandated (POST) advanced officer (AO) firearms training contributes to wear and reduced functionality.

As a result, the Department’s current service weapons are in immediate need of refurbishment or replacement.

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May 2, 2023
Refurbishment of the existing inventory was explored but net costs per pistol ranged between $292 - $319. As of November 2021, the best pricing that RPD could procure for the parts needed was approximately $199 per pistol. This price has likely increased due to time and inflation. The two hours of service time necessary for replacement and repair of each pistol ranged in cost between $93 to $120 per hour. The cost per hour is measured based on overtime hours necessitated by the department’s current staffing shortage. Further costs will be incurred as range time is necessary to test each firearm before it is placed back into service. Some pistols will possibly require that additional parts be replaced (beyond the general list that was provided above). The equipment costs for the new pistols are approximately $420 per unit and would more or less guarantee a serviceable weapon for another five years without any major replacements or refurbishments.

Beyond the financial considerations, there have been significant improvements to service pistols, ammunition, and other needed accessories which make up a modern service pistol package.

After an exhaustive testing and evaluation process, which included feedback from patrol officers, the Department recommends the acquisition of the Smith & Wesson M&P 2.0 chambered in 9mm Parabellum as the replacement department-issued service pistol.

This purchase is the most cost-effective and tactically sound choice the Department has for equipping and protecting its officers.

The Police Department would like to draw on funds in its asset forfeiture fund, which according to federal and state laws, one of the primary goals of asset forfeiture is to punish, disrupt, and deter criminal activity by seizing items used to facilitate the activity or acquired through it. However, another primary goal of federal and state laws is to ensure due process to uphold individuals’ rights. RPD’s asset forfeiture fund is strictly regulated and is only awarded new funding at the decision of a court judge. Of the net amount seized, only 43.75 percent is retained by RPD for allowable uses, such as law enforcement equipment and training.

DOCUMENTS ATTACHED:

Attachment 1 – Request for Proposals
Attachment 2 – Participation List
Attachment 3 – Vendor Submissions
Attachment 4 – Bid Analysis
250
City of Richmond
POLICE SERVICE WEAPON AND ACCESSORIES, bidding on 08/26/2022 5:00 PM (PDT)

Printed 07/26/2022
PlanetBids, Inc.
251
City of Richmond
POLICE SERVICE WEAPON AND ACCESSORIES, bidding on 08/26/2022 5:00 PM (PDT)

Printed 07/26/2022
PlanetBids, Inc.
252
City of Richmond
POLICE SERVICE WEAPON AND ACCESSORIES, bidding on 08/26/2022 5:00 PM (PDT)

Printed 07/26/2022
PlanetBids, Inc.
253
City of Richmond
Project Participation Report for Project POLICE SERVICE WEAPON AND ACCESSORIES Issued on 07/27/2022
Bid Due on August 26, 2022 5:00 PM (PDT)
Exported on 07/27/2022
Vendor Name
10-8 Systems
4 Kings Security and Consulting Services INC
5 Diamond Protection
911Vehicle
A G Coast
A1 Protective Services
AAMCOM
ABC Security Service In
ABC Security Service, Inc.

ADT Security Services, Inc.

AGAS MFG Inc
ANI Private Security & Patrol, INC.

ARRAKIS PROFECTIONAL SERVICES

ARRAKIS PROFESSIONAL SERVICES
ARYA SECURITY SERVICES INC. dba United Security Services AT Battery Company Inc.

AT&T Inc

ATD-AMERICAN CO
AVS Engineers Inc.

AW Protective Services Inc.

Aanko Technologies Inc.

Abatix Corp.

Abdali
Ability Answering Service
Access Control Security, Inc.

Ace Uniforms
Achilles Armor Solutions
Acton Controls, Inc.

AdMedia Marketing Solutions
Adams Security Consultants, Inc.

Adams Security Consultants, Inc.

Adamson Industries Corp
Adamson Police Products
Admiral Security Services, Inc.

Advanced Alarm Inc
Advanced Chemical Transport Inc
Advanced Police Equipment, LLC
AgileMesh, Inc.

Ahlborn Fence & Steel, Inc.

Airborne Biometrics Group, Inc.
254
Alarm Program Systems LLC
All About Books
All About Security Agency
All About Security Agency
All Phase Security, Inc
All State Police Equipment Co.

Allan San Diego
Allied Internataional Security, Inc
Allison Instrumentation Group, Inc.

Alltech Protective Services
Alternate Networks Inc.

AmeriGuard Security Services, Inc.

American Custom Private Security
American Global Security
American Guard Services, Inc.

American Integrated Security Group
American Patriot Security, Inc.

Andrews International, Inc.

Andy Frain Services, Inc.

Anixter Inc.

Aon Fire Protection Engineering
Applied Concepts, Inc.

April S. Lee & Associates LLC
Aremac Holdings Corp
Aria Security Company, Inc.

Armor Accessories
Arms Unlimited
Aspetto, Inc.

Atlantic Diving Supply, INC
Authentic Promotions.com
Aventura Technologies
Avlon Security,LLC
Axxera Inc
B&D Trailer Sales, Inc.

BAY ALARM COMPANY
BENDIX LINES INC.

BUTLER'S UNIFORMS
Bajan Security
Bajan Security Inc.

Barahona International & Associates
Barbier Security Group
Baron Center, Inc
Basil Varkey Panattu
Battery Systems, Inc.

Bay Valley Security
BayDot Supply
Beach Trading Co. Inc.
255
Bearcom Operating, LLC
Behavioral Health Industry News, Inc.

BenTyler, a Subsidiary of CEA
Benchmark Solutions, LLC
Birdi And Associates,Inc
Blackrock Security & Protection
Blue Line K9 LLC
Blue Nite Protection Agency
Bob Barker Company, Inc.

Bohlmann, Inc.

Botach Inc
Bricker Mincolla Uniform Company
Bright Futures Growth and Development Center
Brown Technical Services Inc., DBA Government Technology Depot Bruihl Legal Services
Buffalo Armory, LLC
Business Emergency Safety Training
C&C Security Patrol, Inc
C.E. Pickup Company, Inc dba Pacific Sound Control
CE Supply, LLC

CISCO SECURITY AND PATROL

CJIS GROUP
CP Manufacturing
CPR Savers & First Aid Supply LLC
CTN
Ca Protective Group. inc
Cafiero Maritime Services
Cal State Patrol Service, Inc.

California Panther Security , Inc
California State University, Sacramento, Center for Collaborative Policy California Surveying & Drafting Supply Inc
Canon Business Solutions
Canty Security & Investigation, Inc.

Capitol Digital
Capo Projects Group
Capture Technologies
Caracal Enterprises LLC
Cardinal Compliance Consultants, LLC
Cartridge Discounters
Ceed Security Corporation
Cenergy International Services
Centerpoint Security
Charles M Salter Associates
Cintas Corporation
City Private Security Inc.

Cloudastructure Inc.

Clyde Armory, Inc.
256
Coban Technologies, Inc
Collection Bureau Incorporated
ColorID, LLC
Column Concepts, Inc
Command International Security Services
Command International Security Services
Commonwealth Ammunition
Community Connections, LLC
CompUSA Retail Inc
Con-Fab California Corporation
Contra Costa Protective Services
Convergint Technologies
Corporation Inc.

Cougar Pacific & Associates
Counterpoint Construction
Covert Surveillance
Covert Surveillance Solutions
Creative Security Company, Inc.

Curtis Blue Line AKA - L.N Curtis & Sons
Custom Products Corporation
Custom Protection and Investigation
Cypress Private Security, LP
Cypress Security, LLC
D Block Security (dba: Defense Block Security)
D&R Elite Security

DESIGN VIDEO SECURITY SYSTEMS
DEX Background Investigations
DHS Private Security

DILMYL INCORPORATED
DLH Consultants
DP Security
DP Security LLC
DVL Inc. Security & Investigations
Dan Electric
Dana Safety Supply
Data Ticket, Inc
DataGear Inc.

Datastew LLC
Decatur Electronics Inc.

Defense Logistics Specialist Corp.

Dekra Lite Industries Inc.

Dell
Delta Force Security Services, LLC
Delta Wireless
Devastating Pyro
Digital Ally, Inc.

Digital Management Solutions
257
Dignity Best Practices
Direct Guard Services Inc.

Direct Technology Group Inc
DirectGov Source
Division Patrol
Donatini Inc. dba Johnson Hicks Marine
Dooley Enterprises, Inc.

Dyotech LLC
EBSCO Information Services

ECAMSECURE
EDC Systems
EORM
EP Security Services, Inc
EPIC Security Works Corporation
Earthquake Preparedness Associates LLC
East Bay Revitalization, Inc. (EBR)
Eastman Telebell International Inc.

Echo systems solutions inc
Eco PakTrak, Inc
Edgeworth Security
Edward R Bacon Co Inc
Eide Bailly LLP
Electronic Innovations. Inc.

Elevate Enterprises Group
Emergency Equipment Management, Inc.

Empire Safety & Supply
Employers Choice Online inc.

Enforcement Technology Group, Inc.

Evident, Inc.

Evoqua Water Technologies, LLC
Execushield, Inc
Executive-Suite Services, Inc.

Extra Eyes Security Solutions
EyeP Solutions
F.S.O.C. LLC

FOX INTERNATIONAL LTD INC
Facility Engineering Associates, PC
Federal Resources Supply Company
Fire Smart Promotions
First Alarm Security & Patrol, Inc.

Firstline Security Integration
Fisher Executive Protection training
Five Keys Schools and Programs
Foray, LLC
Forbes Security Inc
Force Protection Video
ForceOne, LLC
258
Forever Green Athletic Fields
Fortress Guard Services
Franco Consulting Group
Front Sight Security
Fulcrum Biometrics
G&R Protective Services
G4S Technology
GLOBAL EQUIPMENT CO. INC.

GLOBAL UNIT 1, INC.

GREEN DESIGN GROUP

GYM DOCTORS
Galls, an ARAMARK Company, LLC
Garcia Sales LLC
Gemini Computers, Inc.

Get Safe
Global Defense Group
Global Government Services
Global Link Telecommunications, Inc.

Global Protective Services, Inc.

Global Protective and Investigative Services
Global Security Associates
Golden Gateway Security Aviation Service
Golden State TCP
Gomez Research Inc. DBA "Public Values Research"
Good Guard Security, Inc.

Guardian Protective Devices Inc.

H.B. Brooks
HAL MAR JAC Enterprise, Inc.

HALCROW, INC.

HCI Systems
HYDRO TEK SYSTEMS, INC.

HYLTON SECURITY INCORPORATED
Hadronex, Inc.

Harvey Rose Associates
Hawks International Security, Inc
Hazardous Materials Institute
Helmet Pro
High-Tech Electric
Hughes Associates, Inc.

ID Consulting Solutions, LLC.

INDUSTRIAL USA INC
IPI Corporation
IT1 SOURCE LLC
Identacs, LLC
InTech Environmental Canada Corp.

Incarcerated Men Putting Away ChildishTh
Industrial/Organizational Solutions, Inc.
259
Infinity Sports Inc
Innovative Integrations
Integral Protection Inc.

Intelligent Imaging Systems
Inter-Con Security Systems, Inc.

Intergraded Security Management Group
Intergraph Corporation
International Cartridge Corporation
International Police Technologies, Inc.

International Services
J&G Installations
J-Mack Agency, LLC
JAECO Fire and Safety
JC Cobra Guard Inc
JCB International Security Consulting
JCM & Associates, Inc.

JENSEN HUGHES, Inc.

JLS global Metro lSecurity

JOE MAR POLYGRAPH & INVESTIGATIVE SERVICES
JT Executive Protection
JTM Groupe
Jackson Business Group
Jacobs
Jaeco Fire and Safety
Jalala Inc.

Jaymor Enterprises, Inc
Jeff Gutierrez Event Security & Services
Job1USA
K&J's Manged Solutions
K.A. Hart & Associates
KKOL Inc. DBA Proactive Security Sevices
Kamal Corporation DBA Red White And Blue Security
Kazarians & Associates, Inc.

Keenan & Associates
Kellner Electronics Inc.

Kepner Plastics Fabricators, Inc.

Khavarian Enterprises Inc
Khavarian Enterprises, Inc.

King Security Services, Inc
Kingdom Security
Knight Shield Security, LLC
Konoval LLC
L.N.Curtis & sons
LC Action Police Supply

LOTUS USA,INC
LPS Tactical & Personal Security Supply
Lab Safety Supply
260
Lake Traffic Solutions, LLC
Laser Technology, Inc.

Law Enforcement Accreditation Consultants, Inc
Law office of ayana k. Young
Lawmen's & Shooters' Supply, Inc.

Lawson Products
Lee & Associates Rescue Equipment, Inc.

LegaLock Secure Transcriptions, LLC
Legacy Protective Services, Inc.

Lehr Auto
Lett Technologies
Level 4 Hardware
LexisNexis Coplogic Solutions Inc
Linea Solutions
Lyons Security Service Inc.

M. Pino & Associates, Inc.

MAXIMUS PROTECTIVE SERVICES, INC.

MCG & Associates
MMES
MONARCH GREEN, INC.

Mako Systems, Inc.

Maloney Construction, Inc.

Manley Solutions, INC
Marina Securities Services, Inc.

Mark Goodrum
Marketing Displays Inc
Mat-Su Emergency & Safety Supply, Inc.

Matre Arms & Ammunition
Mayberry Ways Corporation
Metropolitan Home Health Products
Millennium Franchise Group, LLC
Mission City Rebar, Inc
Mission Protection Services
Miwall Corporation
Mobile Radio Engineers
Monument Security, Inc.

Multicard
MuniMetriX Systems Corp.

Municipal Resource Group LLC
N/A
NCLN20, Inc.

NES, Inc.

NOLA Defense, LLC
NSI-SYSTEMS INC.

National Security Industries
Net Transcripts, Inc.

NetVersant Solutions
261
Netcon
Netira Group
Network Management Corporation
New Era Security
Next Generation Technology Inc.

Nexus IS Inc.

Niscyah, Inc.

Noir Cal Design Inc.

Norcal Private Protection
Norred & Associates, Inc.

North American Security and Investigations, Inc
Nu-Way Security & Investigative Svc, Inc
O'Brien's Response Management

ONGUARD INC
OSI Hardware
Occu-Med
Odin Systems LLC
OfficeMax Inc.

OfficeMax Incorporated
Official Protection Agency, Inc.

On Guard Apparel
On Point Security
On Target Ammunition, LLC
Onyx Protective Services, Inc.

Opening Technologies, Inc.

Operation ground 0
Optics Planet, Inc.

Oregon IT Services
Orion Security
Oscar Odile Jacques, Inc.

Overton Security
Overton Security Services, Inc.

Oxygen Private Security & Patrol LLC
P H & S Products.com
P&P Hardware Inc
PACWEST Security Services

PFP WHOLESALE PRINTING GROUP
PK Electrical, Inc.

PLATINUM PROTECTIVE SERVICES, INC

PRIVATE SECURITY

PROLINE SECURITY SERVICES
PSC
Pacific IC Source
Partsearch Technologies
Patriot3, Inc
Patrol Solutions
Personal Protective Services Inc.
262
Personal Protective Services, Inc.

Pinamar LLC. DBA Special Events
Platinum Security
Portable Charging Solutions
Power Security Corp
Praetorian USA
Pressure Washer Center Inc.

Pro Rescue Systems
Pro Specialties Group Inc.

ProComm Solutions Inc.

ProForce Law Enforcement
Proactive Security
Professional Police Supply, Inc.

Professional Security Consultants, Inc.

Professional Telecommunications Services, Inc
Proficient Protection Agency, Inc.

Proguard Security Services Inc
Protection Services of California
Protective Apparel Corp. of America
Protective Products International Corp.

Provident Protection Group inc.

Public Safety Center, INC
Quantico Tactical
Quartermaster Inc.

R.H.F., Inc.

RAS Consulting & Investigations
RECO Protective Services, Inc.

RF Comsites
RJ International LLC
RMI International, Inc.

RMI International, Inc.

RTKL Associates, Inc
Ray Morgan Company
Real Protection Private Security Corp
Redflex Traffic Systems, Inc
Redwood Private Security
Rekor Recognition Systems
Reliant Protective Services, LLC
Resolute Security
Ricoh USA
Risk Management Associates, Inc.

Robert & Elizabeth Inc.

Ron Macy Associates Inc.

RushKing Promotions LLC
S Browne Supply
S.E.A.

SCARLETT PROTECTIVE
263
SCV & Associates

SECURITY ENFORCEMENT ALLIANCE
SF Moto

SF USA, LLC
SHEC inc
SMATCO dba In Gear

SMILE BUSINESS PRODUCTS INC
SRK Security Services
Saba Service Centrr
Safariland LTD, INC
Safariland, LLC
Safe Restraints, Inc.

SafeCon Consulting Group Inc.

Safety Center Incorporated
Safety Training Specialists, Inc.

Safety Unlimited, Inc.

SafirRosetti, A Guidepost Solutions Company
San Diego Police Equipment Co., Inc.

Sanderson Safety Supply Co
Saviano Co., Inc.

Securitas Security Services USA, Inc.

Securitas Security Services, Inc.

Security Code 3
Security Code 3, Inc
Security Consulting Group Inc.

Security Management and Consulting Itn'l
Security Signal Devices, Inc
Security Systems Management inc
Sellmark Corporation
Servexo Protective Services
Sevence, LLC
Severn Safety Supply LLC
Sharpline Solutions Inc.

Shetler & Associates LLC
Shield Protection and Public Safety, Inc.

Sierra Display, Inc.

Sierra Nevada Safety & Training LLC
Signal 88 Security of Napa Valley
Silver Shield Security
Sipracorp
SkyHawk Photography
Smart Aerial Solutions
Smith Security
Smith Security
Smiths Detection, Inc
SolarBee, Inc
Special Tactics And Response, Inc.
264
Springfield Consulting
Staff Pro
Standard Parking Corporation
Star Alliance Security, Inc
Starblast, Inc.

Stay Safe Solutions, Inc.

Stowe Security Specialist
Strategic Alliance Protective Services
Strategic Management Associates
Stumbaugh & Associates, Inc.

Sturgeon Services
Sunset Survival & First Aid, Inc.

Sunstates Security
Supercircuits Inc.

Superior Lock & Safe
Surveillance Systems Integration
SurveillanceGrid Integration Inc
Survival Armor, Inc.

SwiftReach Networks, Inc.

Syntropy Trust
Systems and Space
TASER International, Inc.

THE STRONG GROUP,INC

TL VETERANS CONSTRUCTION INC
TM INDUSTRIAL SUPPLY, INC.

TRISTAR
TRS Consultants, Inc.

Tactical Command Industries Inc.

Tactical Distributors, LLC
Tannery Creek Systems Inc.

Team Legal, Inc.

Tecdiamond, Inc.

Tel-Tec Security Systems, Inc.

Tensator Inc
Test Vendor-Richmond
Tetra Tech
The Dease Group Consulting
The Key Shack Inc.

The Knowledge Stack
The Krohn Group, Inc.

The Mallory Co, Inc
The ReCredit Company, LLC
The STEM Future Foundation
The Trainer Guy LLC
Timekeeping Systems Inc.

Toter Incorporated
Tri-Tech Forensics, Inc
265
Triton Global Services, Inc.

Triton Global Services, Inc.

TruView BSI, LLC
Tutelage Security
Tyco Integrated Security
U. S. Metro Group. Inc.

U.S.HealhWorks

UNIVERSAL SECURITY COMPANY
US Armor
US Security Associates
US Security Associates, Inc.

UWin Use What's Inside Now
Ulmer Industries, Inc.

Ultimate Protection Force Patrol, Inc.

Ultimate Security Services, Inc
Unified Protective Services
United Security Specialists, Inc.

Universal Protection Service, LP
Universal Safety and CPR Solutions
Utility Services
VAS Security Systems Inc

VIGILANT SOLUTIONS
VIP Protective Services
ValetPress
Van Cleve & Associates, Inc.

Vanersity Tech Inc.

VarData
Velocity Systems
Veneklasen Associates, Inc.

Veolia ES Special Services, Inc.

Vested Solutions
Vets Securing America
Victory Tactical Gear, LLC
Video Insight
Video Security Specialists, Inc
Virtunet Systems
Visiontron Corp
Vizocom
Volcan Group Inc.

WATTCO
WAV Wireless
WML Safeguard Protection and Consulting, Inc.

WRB, INC.

Waste & Recycling Plastic Containers
Watchguard Security Services
WestServe, Inc
Whealan Security of California dba GardaWorld Security Services 266
Wilco Management International, Inc.

Willdan Financial Services
Willdan Homeland Solutions
Wolf 86 patrol
Wolfpack Protective Services
World Private Security Inc.

Written Communications, Inc.

Xe2 Group, Inc.

Yador Enterprises
Yamaha Golf Cars of California, Inc
Zumar, Industries
a1 protective services inc
alan pre-fab building corp
amero protective services, Inc
california professional maintenance com
creative security inc
ehs Internaional, Inc.
full circle design and engineering
iGUARD SECURITY SERVICES
jason oringer
mason security services, inc.
security systems management
simplex grinnell
west coast police & fire
TOTALS
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628 2 0
281
City of Richmond
POLICE SERVICE WEAPON AND ACCESSORIES, bidding on 08/26/2022 5:00 PM (PDT)