June 06, 2023
The City Council adopted a resolution in support of AB 617 to create a Community Emissions Reduction Program. AB 1465 compliments AB 617. To significantly reduce pollution in our community, we will need many strategies. One of them involves significantly stiffening penalties on refineries that violate California environmental regulations, which AB 1465 would address.
DOCUMENTS ATTACHED:
Attachment 1 – Resolution
Attachment 2 – Support Letter from AB 617 Community Steering Committee for Richmond, North Richmond and San Pablo
201
Reso. No. XX-17
RESOLUTION NO. XX
A RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA , IN SUPPORT OF THE PASSAGE BY THE STATE LEGISLATURE OF AB 1465 (WICKS) THAT WOULD TRIPLE EXISTING FINES FOR REFINERY VIOLATIONS OF ENVIRONMENTAL REGULATIONS.
WHEREAS, the Chevron refinery in our community has dramatically increased its total number of violations of existing regulations and its planned and unplanned flaring incidents over the past four years; and
WHEREAS, the same Chevron refinery has failed to reduce the heightened number of flaring events over the past four years, eroding public confidence in the effectiveness of existing fines and existing requirements for flare minimization plans.
NOW, THEREFORE, BE IT RESOLVED that the Richmond City Council supports a tripling of refinery rule violation fines, thanks Assembly Member Wicks for her leadership in sponsoring AB 1465, and urges the California legislature to approve the bill and send it to the Governor for his signature.
**********************
I certify that the foregoing resolution was passed and adopted by the Council of the City of Richmond at a regular meeting thereof held Insert Date, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
PAMELA CHRISTIAN
CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
Mayor
Approved as to form:
City Attorney
State of California }
County of Contra Costa : ss.
City of Richmond }
I certify that the foregoing is a true copy of Resolution No. XX, finally passed and adopted by the Council of the City of Richmond at a regular meeting held on INSERT DATE ADOPTED.
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Reso. No. XX-17
Pamela Christian, Clerk of the City of Richmond
203
May 16, 2023
Honorable Members of the California State Assembly
State Capitol
Sacramento, CA 95814
As members of the AB 617 Community Steering Committee for Richmond, North Richmond and San Pablo, we are writing in support of Assemblymember Buffy Wicks’ AB 1465.
Our committee has been working with the Bay Area Air Quality Management District and the California Air Resources Board for two years to develop our Community Emissions Reduction Program, per the guidelines and goals of AB 617. We will be wrapping up our recommendations this summer and presenting them to our community of 160,000 people this fall.
To significantly reduce pollution in our community, we will need many strategies. One of them involves significantly stiffening penalties on refineries that violate California environmental regulations, which AB 1465 would address. In the past four years, Chevron’s Richmond refinery has been responsible for more significant air quality violations than any other single source in BAAQMD’s nine-county territory. And more flaring incidents than any other refinery. Its major flaring incidents have increased by a factor of four since 2018. And we don’t even know how much “minor” flaring events have increased. These aren’t counted, even though they take a psychic toll on our community, above and beyond the pollution they may generate.
Current fines and penalties have not been sufficient to change Chevron’s behavior or hold it accountable in any serious fashion.
The Chevron Richmond refinery generated roughly $1.25 billion in profits in 2022. For a corporation making profits of this magnitude, the occasional $25,000 fine is unlikely to be viewed as either a hardship or a deterrent.
Forcing refineries to improve their operational management is essential for public health, environmental justice, and regulatory effectiveness. AB 1465 needs to be passed.
Sincerely,
Members of the Richmond-North Richmond-San Pablo AB 617 Community Steering Committee
Alfredo Angulo, Co-Chair Jeff Kilbreth
Nancy Aguirre Niyi Omotoso
Marisol Cantu Jessica Range
Lucia Castello Dave Severy
Suzanne Coffee Heidi Swillinger
204
June 6, 2023
Finance Department
DATE: June 6, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Nickie Mastay, Deputy City Manager, Internal Services
Mubeen Qader, Deputy Director of Finance
Antonio Banuelos, Accounting Manager
Subject:
Tax Rate for Tax Override Pension Fund
FINANCIAL IMPACT: The tax levy on the taxable and personal property located within the Taxing Districts is expected to yield $25.7
million to the City of Richmond’s Pension Tax Override
Fund. The tax rate is unchanged from the prior year and the revenue is projected to stay the same. The revenue is tied to the changes in Assessed Valuations for
Richmond properties.
PREVIOUS COUNCIL
ACTION:
N/A
STATEMENT OF THE
ISSUE:
The proposed ordinance sets the tax rate for the Tax
Override Pension Fund for Fiscal Year 2023-2024 at 0.14 percent, which is unchanged from the prior fiscal year.
RECOMMENDED ACTION: INTRODUCE an Ordinance (first reading) setting the tax rate for the Tax Override Pension Fund for Fiscal Year
2022-2023 at 0.14 percent. – Finance Department
(Mubeen Qader/ Antonio Banuelos 620-6741).
AGENDA
REPORT
205
June 6, 2023
DISCUSSION:
The proposed ordinance is prepared pursuant to Section 13.16.010 of the Municipal Code of the City of Richmond, which requires the City Council to fix the rate for each Taxing District of the City annually.
The tax rate for the Tax Pension Override upon all taxable real and personal property assessed in the City of Richmond, County of Contra Costa, State of California, for the fiscal year beginning July 1, 2023, and ending June 30, 2024, will be set at 0.14 percent. This rate is unchanged from prior years and is consistent with bond covenants that require the City to charge a maximum rate of 0.14 percent. Proceeds in excess of the bond repayment requirements are applied to relieve the City of qualified pension costs paid by the City’s General Fund.
DOCUMENTS ATTACHED:
Attachment 1 – Ordinance
206
ORDINANCE NO. ______________
AN ORDINANCE OF THE CITY OF RICHMOND SETTING THE TAX RATE FOR THE TAX OVERRIDE PENSION FUND FOR FISCAL YEAR 2023-2024
WHEREAS, Section 13.16.010 of the Municipal Code of the City of Richmond mandates the City Council to annually fix the tax rate for each revenue district of the City no later than its regular meeting in September; and
WHEREAS, Article 13, Section 1b of the Constitution of the State of California permits the levy of ad valorem tax to pay the interest and redemption charges on any indebtedness approved by the voters prior to July 1, 1978.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Richmond does ordain as follows:
Section 1. The rate of City tax upon all taxable real and personal property assessed in the City of Richmond, County of Contra Costa, State of California for the Fiscal Year beginning July 1, 2023, and ending June 30, 2024 is hereby fixed as follows:
FUND TAX RATE
Tax Override Pension 0.1400
Section 2. The tax for said Fiscal Year is hereby levied upon the taxable and personal property located within the Taxing Districts as noted above at said rates as hereinabove fixed.
207
*****************************
First introduced at a regular meeting of the City Council of the City of Richmond held on May 16, 2023, and finally passed and adopted at a reg ular meeting held on Ju ne 6, 2022, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
_____________________________________
Clerk of the City of Richmond
(SEAL)
Approved:
_______________________________
Mayor
Approved as to form:
____________________________
City Attorney
208
June 6, 2023
Finance Department
DATE: June 6, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Nickie Mastay, Deputy City Manager, Internal Services
Mubeen Qader, Deputy Director of Finance
Jerry Chak, Accounting Manager
Subject:
Investment and Cash Balance Report and Monthly
Overtime Reports for the Month of April 2023
FINANCIAL IMPACT: There is no fiscal impact due to this agenda item.
PREVIOUS COUNCIL
ACTION:
N/A
STATEMENT OF THE
ISSUE:
City staff is requesting that the City Council receive the City’s Investment and Cash Balance Report and Monthly
Overtime Reports for the month of April 2023.
RECOMMENDED ACTION:
RECEIVE the City’s Investment and Cash Balance
Report and Monthly Overtime Reports for the month of
April 2023 – Finance Department (Nickie Mastay/Mubeen
Qader 510-412-2077).
DISCUSSION:
The Investment and Cash Balance Report is a monthly report of the City’s pooled cash balance. The Portfolio Management Report represents the monthly bank balances, along with market balances of permitted investments according to the City’s Investment Policy. Investment in the Local Agency Investment Fund (LAIF), money market, agency AGENDA
REPORT
209
June 6, 2023
bonds, certificates of deposits, and corporate notes are all allowable and permitted according to the Fiscal Year (FY) 2022-2023 Investment Policy.
DOCUMENTS ATTACHED:
Attachment 1 – Investment and Cash Balance Report for April 2023 Attachment 2 – Overtime Report for April 2023
Attachment 3 – Overtime Public Safety Report for April 2023 210
Finance Department – Treasury Division
M E M O R A N D U M
To: Mayor and Members of the City Council
From: Nickie Mastay, Deputy City Manager
Mubeen Qader, Deputy Director of Finance
Jerry Chak, Accounting Manager
Date: June 6, 2023
Subject:
MONTHLY CASH BALANCES & INVESTMENT REPORT –
April 2023
Enclosed for your information are the Investment Report, Portfolio Summary, and Comparative Cash Report for the month of April 2023 prepared by the City Treasurer pursuant to the statutory requirements of the State of California.
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218
219
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6. Overtime Report ( All Funds ) ( April 2023)
PERIOD 10, APRIL 2023
83% Threshold
ORIGINAL
BUDGET TRANSFERS REVISED
BUDGET
YTD
EXPENDED
AVAILABLE
BUDGET
PCT
GENERAL FUND (summary)
400031 OVERTIME/General 1,179,856 442,049 1,621,905 1,631,087 (9,182) 101% 400032 OVERTIME/Sworn 9,499,934 (365,435) 9,134,499 8,078,861 1,055,638 88% TOTAL GENERAL FUND 10,679,790 76,614 10,756,404 9,709,948 1,046,456 90% Overtime By Department
CITY MANAGER
Administration 2,500 2,500 2,500 0%
CITY CLERK
Administration 20,000 20,000 19,365 635 97% Attended monthly City Council meetings. -
COMMUNITY DEVELOPMENT -
General Plan Code Enforcement 20,380 20,380 665 19,715 100% Code Enforcement work performed in North Richmond's Mitigation Fund area.
FINANCE -
Administration 1,900 1,900 91 1,809 5% General Accounting 2,500 9,500 12,000 10,328 1,672 86% Payroll 33,700 33,700 61,270 (27,570) 182% Short-staffed Treasury/Cash Management 1,200 1,200 1,895 (695) 158% Special project assisting Public Works researching grants related invoicing and payments
Accounts Payable 600 600 243 357 41% Revenue Collection 2,000 (7) 1,993 4,104 (2,111) 206% Analyzing and Processing Measure U Business Tax.
TOTAL FINANCE 6,400 44,993 51,393 77,931 (26,538) 152%
HUMAN RESOURCES
Administration 293 (293) 100% Short-staffed in Administration Division POLICE
Administration 324,792 165,435 490,227 385,378 104,849 79% CAD Dispatch System 481,125 199,500 680,625 592,101 88,524 87% RM System 2,420 2,420 791 1,629 33% Parking Enforcement 5,537 500 6,037 4,729 1,308 78% Sworn Administration 5,000,000 (200,000) 4,800,000 3,934,710 865,290 82% Sworn Cops Grant 146,015 (146,015) - - Sworn Regulatory 19,420 (19,420) - - TOTAL POLICE 5,979,309 - 5,979,309 4,917,710 1,061,599 82%
6. Overtime Report ( All Funds ) ( April 2023)
83% Threshold
ORIGINAL
BUDGET TRANSFERS REVISED
BUDGET
YTD
EXPENDED
AVAILABLE
BUDGET
PCT
FIRE
Administration - - 136 (136) 100% One-time Fire Admin special project Suppression - - 69,620 (69,620) 100% Staff retro overtime pay prior to promotion Sworn Administration - - 554 (554) 100% Sworn Suppression 4,305,402 4,305,402 4,084,586 220,816 95% Vacation/Comp Time off; Injury-related leave and vacancies Sworn Prevention 29,097 29,097 9,972 19,125 34% Sworn Training 49,039 (49,039) 100% Vacation/Comp Time off TOTAL FIRE 4,334,499 - 4,334,499 4,213,906 120,593 97%
PUBLIC WORKS & ENGINEERING SVCS
Facility Maintenance Administration - 655 (655) 100% Stationary Engineers 10,000 10,000 18,736 (8,736) 187% Building Services 1,000 1,000 3,483 (2,483) 348% COVID cleaning in RPD; BART, Main Library Courtyard, Recreation Center.
Stationery Engineers replastered Richmond Swim Center, emergency repair to Plunge pump and hot water pump at Nevin housing; Fleet work on fire apparatus and storm related emergencies.
Utility Sections 100,000 100,000 102,367 (2,367) 102% Electric 25,000 25,000 33,956 (8,956) 136% Parks & Landscape Admin 136,000 136,000 217,118 (81,118) 160% Tree trimming, weed control, and emergency call-outs in various areas throughout the City.
Streets Administration - 2,198 (2,198) 100% Special events and storm related activities Street Sweeping 1,100 1,100 680 420 62% Pavement Maintenance 11,447 11,447 15,733 (4,286) 137% Traffic Signs & Lines 4,885 4,885 4,068 817 83% Equipment Services 4,000 4,000 10,725 (6,725) 268% Abatement Services 27,000 27,000 26,178 822 97% Increased Dumpster Day Clean-ups TOTAL PUBLIC WORKS 320,432 - 320,432 435,897 (115,465) 136%
LIBRARY
Library Administration - 8,000 8,000 3,966 4,034 50%
COMMUNITY SERVICES
Recreation Administration 600 1,200 1,800 782 1,018 43% Booker T Center 250 250 123 127 49% Nevin Center 1,000 1,000 1,000 0% Shields Reid 37 37 37 (0) 0% Recreation Complex 2,500 2,500 344 2,156 14% Parchester Center 200 200 54 146 27% May Valley Center 1,200 1,200 217 983 18% Recreation DPRC 1,000 (500) 500 232 268 46%
6. Overtime Report ( All Funds ) ( April 2023)
83% Threshold
ORIGINAL
BUDGET TRANSFERS REVISED
BUDGET
YTD
EXPENDED
AVAILABLE
BUDGET
PCT
Senior Center 300 300 300 0% Senior Center Annex 200 87 287 287 0 100% Senior Annex staff covering Senior Center while their staff was out Aquatics 2,200 961 3,161 3,528 (367) 112% Aquatics section is short-staffed (lifeguards).
Convention Center 5,000 5,000 31,033 (26,033) 621% Convention center is covering Contra Costa Health Services and Rentals on weekends
Plunge 2,200 955 3,155 3,527 (372) 112% Aquatics section is short-staffed (lifeguards).
TOTAL COMMUNITY SERVICES 16,650 2,741 19,391 40,165 (20,775) 207%
ECONOMIC DEVELOPMENT PROGRAM
Administration 500 500 50 450 10% TOTAL GENERAL FUND 10,679,790 76,614 10,756,404 9,709,948 1,046,455 90%
NON-GENERAL FUND
Overtime By Fund
1012 HILLTOP LANDSCAPE MAINT DIST 15,515 15,515 21,105 (5,590) 136% Tree trimming, weed control, irrigation leaks and emergency call-outs 1015 MARINA BAY LNDSCP & LIGHT DIST 25,300 25,300 30,415 (5,115) 120% Tree trimming, weed control, irrigation leaks and emergency call-outs 1018 RENT CONTROL - 701 (701) 100% 1050 CR-PLANNING & BUILDING 9,500 9,500 214 9,286 2% 1055 ENCROACHMENT SVCS 8,000 8,000 9,232 (1,232) 115% 4003 WASTEWATER 8,100 8,100 8,100 0% 4404 RHA-NEVIN PLAZA 15,000 15,000 23,651 (8,651) 158% On call emergency after hours requests and on weekends. 4405 RHA-NYSTROM VILLAGE 10,000 10,000 10,208 (208) 102% On call emergency after hours requests and on weekends. 4501 RHA-CENTRAL OFFICE COST CTR - 247 (247) 100% On call emergency after hours requests and on weekends. 5001 INSURANCE RESERVES - 163 (163) 100% TOTAL NON-GENERAL FUNDS 91,415 - 91,415 95,937 (4,522) 105%
6.b. Overtime Report ( Public Safety) (April 2023)
City of Richmond
Public Safety Sworn Overtime
Fund: 0001 - General Fund
Period 1 2 3 4 5 6 7 8 9 10 11 12 Average
Month July August September October November December January February March April May June YTD YTD Remaining Monthly Target % 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% Total $ Total % Budget Expense
ORIGINAL
BUDGET
REVISED
BUDGET
FY2017-18 Overtime - Sworn 3,169,000 3,169,000 569,194 440,670 445,282 459,402 452,278 396,762 322,524 497,979 455,202 554,449 509,368 466,567 5,569,677 175.8% (2,400,677) 464,139.77 FY2018-19 Overtime - Sworn 3,433,019 3,433,019 482,143 537,369 655,866 437,794 524,577 430,398 367,322 512,595 422,587 497,767 536,209 505,966 5,910,593 172.2% (2,477,574) 492,549.39 FY2019-20 Overtime - Sworn 5,000,000 4,800,000 473,963 469,392 491,205 509,931 449,751 473,935 390,897 498,501 501,383 479,696 560,031 439,159 5,737,844 119.5% (937,844) 478,153.64 FY2020-21 Overtime - Sworn 5,000,000 3,533,043 275,202 246,822 296,775 382,618 306,787 278,293 205,529 303,631 307,092 357,284 323,537 368,366 3,651,936 103.4% (118,893) 304,328.00 FY2021-22 Overtime - Sworn 5,165,434 5,165,434 358,067 389,828 472,454 417,698 322,193 301,011 240,070 323,173 309,207 327,424 301,721 360,540 4,123,386 79.8% 1,042,048 343,615.51 FY2022-23 Overtime - Sworn 5,165,435 4,800,000 365,627 345,212 390,077 354,865 370,205 401,964 394,652 472,091 442,662 397,356 3,934,710 82.0% 865,290 393,471.01 FY2017-18 Overtime - Sworn 2,486,914 2,486,914 268,465 345,174 291,221 359,542 367,182 310,508 336,315 176,449 132,298 196,306 203,912 166,108 3,153,480 126.8% (666,566) 262,789.99 FY2018-19 Overtime - Sworn 2,509,914 2,509,914 257,785 245,946 179,272 171,370 219,937 204,997 261,780 216,596 196,343 310,702 220,368 275,966 2,761,062 110.0% (251,148) 230,088.48 FY2019-20 Overtime - Sworn 4,305,402 2,509,914 295,166 277,886 286,016 300,083 332,654 382,084 347,492 328,467 350,709 302,505 264,571 325,335 3,792,969 151.1% (1,283,055) 316,080.74 FY2020-21 Overtime - Sworn 4,305,402 3,193,165 398,678 380,282 417,982 393,922 267,819 345,928 341,403 305,081 172,961 261,923 263,518 286,039 3,835,537 120.1% (642,372) 319,628.08 FY2021-22 Overtime - Sworn 3,629,097 4,334,499 334,236 434,974 358,578 358,251 352,789 327,832 427,404 396,618 297,215 351,463 715,688 429,890 4,784,938 110.4% (450,439) 398,744.82 FY2022-23 Overtime - Sworn 4,334,499 4,334,499 444,959 444,457 414,638 401,115 402,116 379,882 443,531 475,560 339,814 398,079 4,144,151 95.6% 190,348 414,415.09 FY2022-23 TOTAL 9,499,934 9,134,499 810,586 789,669 804,715 755,980 772,321 781,846 838,183 947,651 782,476 795,435 - - 8,078,861 88.4% 1,055,638 807,886.10
BUDGET ACTUALS TOTAL
POLICEFIRE
224
June 6, 2023
Finance Department
DATE: June 6, 2023
TO: Mayor Martinez and Members of the City Council
FROM: Nickie Mastay, Deputy City Manager – Internal Services Nanette Beacham, Director of Economic Development
Mubeen Qader, Deputy Director of Finance
Jerry Chak, Accounting Manager
Antonio Banuelos, Accounting Manager
Lizeht Zepeda, Senior Business Assistance Officer
Subject:
Auditing Services for the Port of Richmond
FINANCIAL IMPACT: The cost of this contract is not to exceed $81,750 for the 2022-2023 and 2023-2024 fiscal years. (40161080-
400215)
PREVIOUS COUNCIL
ACTION:
April 18, 2023
STATEMENT OF THE
ISSUE:
City staff requests approval of a contract with GPP
Analytics, Inc. to provide auditing and additional
professional services for the Port of Richmond.
RECOMMENDED ACTION: APPROVE a contract with GPP Analytics, Inc. to provide auditing services for the Port of Richmond, in an amount not to exceed $81,750, with a term beginning June 15,
2023, and ending December 31, 2023 – Finance/Port
Departments (Nickie Mastay 510-620-6602/ Nannette
Beacham 510-621-1306/ Mubeen Qadar 510-412-2077/
Jerry Chak 510-620-6569).
AGENDA
REPORT
225
June 6, 2023
DISCUSSION:
On January 31, 2023, the Finance Department issued a Request for Proposals (RFP) for auditing and professional services for the Port of Richmond. The RFP was posted on the City’s BidsOnline system where 320 vendors were notified, and 14 vendors downloaded copies of the RFP. On February 27, 2023, one electronic proposal was received. The proposal was reviewed by City staff on March 31, 2023. City staff presented the evaluation result to City Council on April 18, 2023. The City Council directed City staff to accept the proposal from GPP Analytics, Inc. (Attachment 1) and award a contract (Attachment 2).
City staff is requesting approval of a contract with GPP Analytics, Inc. to provide auditing services for the Port of Richmond in an amount not-to exceed $81,750, with an estimated start work date of June 15, 2023. Although the estimated completion date is September 30, 2023, City staff is requesting approval of a contract term extending through December 31, 2023, to allow for any delays.
DOCUMENTS ATTACHED:
Attachment 1 – GPP Proposal and Revised Schedule
Attachment 2 – Contract
Attachment 3 – Bid Detail Report from PlanetBids
Attachment 4 – Rating Matrix
226
Proposal for City of Richmond, Auditing Services for the Port of Richmond February 27, 2023 GPP Analytics Inc. 2478 Tierra dr Los Osos, CA 93402 www.GPPAnalytics.com 227
A. Vendor Cover Letter
February 27, 2023 City of Richmond Thank you for the opportunity to submit a proposal for the auditing Services for the Port of Richmond. We founded GPP Analytics Inc. in 2022 to help state and local governments solve complex problems, improve operations, reduce risks, and deliver effective services to their communities. We are a team of experienced and dedicated performance auditors, analysts, and local government experts. Our team is dedicated solely to helping governments and combined, our team of three partners has over six decades of experience to draw from. Our audits adhere to the Generally Accepted Government Auditing Standards (Yellow Book) from the federal Government Accountability Office and International Professional Practices Framework (IPPF) from the Institute of Internal Auditors.
Julian Metcalf, CIA, MPAPartnerMr . Metcalf has served the San Francisco Budget and Legislative Analyst Office, the Santa Clara County Management Audit Division, as a lead analyst at Moody's Investors Service, and has led numerous audits and studies for local governments.
Eric Spivak, CIA, CGAP , CRMA, MPAPartnerMr . Spivak has served as the County Auditor of Jackson County OR, Audit Manager in the Federated States of Micronesia, Auditor for the City of Scottsdale AZ, and has managed audits and studies for local governments and utility systems.
Mara Vejby, PhDPartnerDr . Vejby hasserved the Santa Clara County Management Audit Division, the San Francisco Budget and Legislative Analyst Office, and as a university lecturer with a deep understanding of the cultural impact on organizational performance and retention. 228
A. Vendor Cover Letter
• Our staff consists of three partner-level auditors. • We have office locations in California and Oregon. • The proposed audit would be managed from our main office at 2478 Tierra Dr, Los Osos, California with support from an additional partner located in San Mateo. • Recent clients of the firm include the Los Osos Community Services District, County of Monterey Auditor-Controller’s Office, the San Luis Obispo City Employee Association, and the City of Oxnard. • A highlighted selection of clients of our team’s recent experience include the San Francisco Board of Supervisors, Santa Clara County Board of Supervisors, and Jackson County Oregon among many others. • We have reviewed and understand all elements of the RFP. • If selected, we intend to perform the services as outlined in the RFP, our proposal herein, and any resulting contract between the City and GPP Analytics Inc. • GPP Analytics Inc. is willing to enter into an agreement under the terms and conditions prescribed by this RFP, insurance requirements (Attachment A) and in the sample Service Agreement (Attachment B). • Each member of our proposed audit team has over three years of verifiable auditing experience. • The proposal price will be valid for at least 180 days. • The primary contact during the RFP is Julian Metcalf, who can be reached at: (415) 290-1032 [email protected] 2478 Tierra drive Los Osos, CA 93402 Please contact me if you have questions. Julian Metcalf, Partner 229
B. Firm’s Experience and Technical Competence
Overview Our team has over six decades of combined experience auditing and analyzing organization with a similar complexity to the Port of Richmond. The majority of the team’s work has been conducting management and performance audits for local governments. At the start of our assessments, we invest time in meeting with various levels of staff and stakeholders, doing walkthroughs, site visits, reviewing policies and practices, and conducting document reviews to inform our understanding. Objectivity is at the core of our operations, and we begin all engagements with conflict-of-interest reviews and attestations of independence. Our team’s audit recommendations have been widely implemented with measurable performance improvements for local governments. The complexity of the proposed Port of Richmond audit is mirrored in several projects managed by our staff. The breadth of the proposed audit matches the annual risk assessment of Santa Clara County developed and implemented by Dr. Vejby. Several audits and studies conducted by Julian Metcalf such as ones covering the Santa Clara County real estate assets and the San Francisco vehicle fleet management have infrastructure, lease, and real estate aspects that compare similarly. Others such as the Management Audit of the Santa Clara County Procurement process looked at department’s organization-wide relationship and impact on overall performance. Mr. Spivak’s tenure as the audit manager for Jackson County has afforded him several audits that overlap such as those covering the Rogue Valley International Airport and Countywide Performance Measure Program among others. On the following pages are several examples of similar projects with reference and contact information available. San Francisco Fleet Management In 2019, Julian Metcalf managed an analysis of San Francisco fleet and its use of telematics systems. The study found significant opportunities to reduce costs, reduce vehicle emissions, and improve staff and community safety. The work included site visits, extensive data gathering, analysis, interviews, operational assessments, and recommendations related to use of industry best practices. See example of analysis below in Figure 1. Work performed for President Norman Yee’s Office, San Francisco Board of Supervisors, for the Budget and Legislative Analyst Office, Erica Maybaum, [email protected], 619-309-9310. Project budget was $75,000. 230
B. Firm’s Experience and Technical Competence
Figure 1: Excerpt from San Francisco Fleet Study
231
B. Firm’s Experience and Technical Competence
County of Santa Clara, In-Home Supportive Services In 20220, Julian Metcalf and Mara Vejby managed a performance audit of the county’s In-Home Supportive Services using generally accepted government auditing standards of the Yellow Book from the U.S. Government Accountability Office. The audit included a full staffing analysis, customer service analysis, facility analysis, financial review, and numerous field observations. The audit made several recommendations to improve operations, increase monitoring, and save costs. Audit contact Terri Possley, IHSS Director, (408) 792-1663. Project budget was $125,000. City of Oxnard, Rent Stabilization and Just Cause Eviction Fee Study (current project) GPP Analytics is performing a rent stabilization and just cause eviction fee study for the City of Oxnard. The project includes process mapping, cost accounting analysis, best practice analysis, interviews with peer jurisdictions, and recommendations to implement proposed fees for a newly adopted ordinance. Contact Albert Rameriz, Housing Director, (805) 385-8096, [email protected]. Project budget is $30,000 Jackson County Audit of Airport Passenger Facility Charges In 2021, Eric Spivak managed an audit of Jackson County Audit of Airport Passenger Facility Charges. The audit assessed if the Airport maintained internal controls that reasonably ensured compliance with passenger facility charges (PFC) federal requirements; and the Airport complied with certain laws, regulations, and additional requirements issued by the Federal Aviation Administration (FAA) that may have a direct and material effect on the PFC program. Santa Clara County Building and Real Estate Study In 2021, Julian Metcalf managed a study of Santa Clara County's building portfolio. It was the County’s first comprehensive understanding of its multi-billion-dollar real estate assets. The analysis blended several data sources, including financial (SAP), human resources (People Soft), multiple infrastructure maintenance systems, geospatial data, and more, see example diagram in Figure 2 below. The analysis considered the County’s owned property, its maintenance costs, utility costs, the optimization of its revenue leases, the management of its leased portfolio of properties, and its growing deferred maintenance liabilities. Contact Jeff Draper, Facility and Fleet Director, (408) 918-2700, [email protected]. Project budget was $150,000. 232
B. Firm’s Experience and Technical Competence
Figure 2: Excerpt from Santa Clara Property Study
233
C. Proposed Method to Accomplish the Work
Audit Standards Our approach to the audit is guided by our firm’s use of the Generally Accepted Government Auditing Standards (GAGAS or Yellow Book) and International Professional Practices Framework (IPPF) standards. These standards are internationally recognized, help ensure rigorous quality control, and provide an objective and independent framework for the audit. Our standards drive our work to identify the root cause of problems and does so using evidence-based methods as described below. Phase One: Interviews, Observations, Data Gathering and Risk Assessment Entrance Conference (April) At the start of the audit, GPP and the Port of Richmond will hold an entrance conference to initiate the audit. The meeting will provide an opportunity for the auditee to ask questions, discuss audit procedures, and discuss the initial request for information. Interviews and Initial Observations (April) At the start of our audits, we invest time in meeting with various levels of staff and stakeholders, doing walkthroughs, site visits, reviewing policies and practices, and conducting document reviews to inform our understanding. These interviews can be scheduled for the same week as the entrance conference, onsite, or remote depending on auditee’s preference. GPP will schedule time with the Port to conduct site walkthroughs and observe operations. Document and Data Review (April) GPP will make an initial data and document request based on the scope of the audit. We will review the materials and incorporate our initial observations into the audit’s risk assessment. Below is a list of materials we would initially request. • Port policies and procedures • Staffing roster and organizational chart • Port’s mission statement, goals, and other strategic documents • Real Estate inventory • Revenue lease inventory • Maintenance records and work order reports • Security incidents and logs • Sample lease agreements and records • Loan and debt agreements and records • List of delinquent tenants, agreements, and related records • Staffing analysis, plan, or other materials previously used to determine staffing levels • Budget planning documents 234
C. Proposed Method to Accomplish the Work
• Sample procurement documents • Sample accounting transaction records • Financial oversight records Risk Assessment (April) Using the information from the interviews, observations, document review, and data review, we will produce a risk assessment for the audit. The risk assessment will highlight initial observations and preliminary issues and rank them by risk level including scale of potential impact and likelihood. Our risk assessment is then used to inform the following analysis phase by emphasizing analysis and fieldwork in the riskiest areas. The risk assessment also serves as an opportunity for GPP to work with City staff if any parts of the audit need additional consideration or different approaches in the subsequent analysis phase. Phase Two: Analysis The risk assessment at the end of the prior phase will help define our analysis. Our analysis will compile evidence to support our recommendations and solutions based on the problems we’ve identified. The tasks below are examples of what we expect to perform but can be refined with the City following the information observed in the risk assessment phase. Organizational Overview (April-May) The organizational review will look at the Port holistically starting with assessing the Port’s overall performance as it compares to stated goals, its mission, the City’s goals and mission, legal criteria governing operations of the Port, and industry best practices. This will set a foundation for determining if the Port is making the best use of public funds. We will conduct a review and survey of peer jurisdictions with similar size and complexity to the Port and perform a comparison to identify new solutions and opportunities for improvement. To assess the Port’s compliance with controls we will perform a series of transaction tests and samples across multiple processes and systems of varying risk and exposure levels. GPP will review the Port’s oversight structure, the performance metrics it reports, public access to information. Our review will make practical recommendations that address any problems identified in the overview. Operations and Maintenance (April-May) Our analysis of the Port’s operations and maintenance will include a variety of tests and analysis to determine if the Port is operating effectively and make recommendations to make any necessary improvements. This may include, but is not limited to, the following tasks. Develop process flow maps and perform sample transaction testing to determine adequacy of controls related to leases. Conduct a staffing analysis and workload analysis with peer benchmarking. Review alternative models and structures that may yield lower costs or more effective results. Provide cost estimates and strengths and weaknesses for 235
C. Proposed Method to Accomplish the Work
alternatives considered. Assess the Port’s security practices, policies, and procedures, and compare with industry best practices and benchmarks. Analyze the Port’s infrastructure inventory, maintenance records, work orders, and operational metrics to determine if specific changes should be made to Port properties. Review the Port’s technology systems inventory, road map, and strategic plans to assess alignment with business needs and industry benchmarks. Analyze lease rates, rate schedule, and rate development to industry standards and the local market. Tenant Services (April-May) Our assessment will determine the effectiveness of the tenant services function and make recommendations to improve operations, costs, and correct any observed deficiencies. We will use interviews and focus groups to initially assess responsiveness to customers, city departments, council, the community and regulatory agencies. This will be paired with an analysis of any available data or records that reflect these areas to. We will develop a process map of lease monitoring and reporting and perform sample testing to assess the function’s adequacy. GPP will review tenant services’ policies and procedures and conduct a control analysis and make recommendations for improvement. Assess the Port’s delinquent tenants, the Port’s previous attempts to collect, its policies and procedures related to collection and recovery, and make recommendations to recover funds and modify policies for future delinquencies. Conduct conflict of interest review tests, assess the existing related policies and procedures, and make recommendations to improve controls related to conflict of interest. General Administration (April-May) The review of the Port’s general administration will consider if the Port is adequately managing public funds and resources effectively. This will include developing process maps of controls using interviews and policies and procedures documents. These maps will help identify areas of potential weakness for additional testing such as procurement, budget process, cash management, rent roll information for current and subleases, transfers, and loans and debt made to the Port. Our testing will be selected from transaction samples from high-risk areas and random samples to analyze overall adequacy. We will also consider the Port’s communication and feedback as it relates to council, tenants, management, staff, and costumers by using a variety of interviews, focus groups, and samples. Finally, we will consider the adequacy of financial oversight by assessing oversight records, communications, and any prior findings from internal or external audit activities. 236
C. Proposed Method to Accomplish the Work
Phase Three: Reporting Draft Report Development and Review (June) GPP will prepare a written report for the audit. The report will summarize the analysis, audit findings, and recommendations. The team will conduct an internal quality control review in compliance with professional standards and our firm’s policies. Exit Conference (June) Once a report is drafted, we’ll hold an exit conference with City staff to review the preliminary material and solicit feedback. Final Report and Presentation (June) We will provide a final report and be available to present the report and materials to staff, council, or others as requested. Project Communication and Monitoring We recommend that throughout the course of the audit that we have regular check-in meetings with the primary point(s) of contact. We’ve found that these meetings help ensure that any challenges with the project can be identified and resolved quickly, and we can discuss preliminary findings early. Project Communication and Monitoring Throughout the audit we will perform quality control reviews using our audit standards and firm’s policies and procedures. When drafting the report, we will perform an in-depth review of the adequacy of audit workpapers, which will be available to the City upon completion of the audit. Models for Future Use by the City and Port As requested, we will share any models and technical analysis developed during the audit with the City and Port. All models will include annotations and training for future use if appropriate. Such models are often helpful for organizations to perform follow-up reviews and self-assessments well after they have implemented an audit’s recommendations. 237
D. Project Team
Team Overview Our firm has three principal staff who will serve on the project team. Julian Metcalf will serve as the project manager. Eric Spivak will perform internal quality control and serve as an auditor. Dr. Vejby will serve as an auditor. All perform fieldwork, analysis, and project management.
Detailed resumes of the project team are on the following pages.
Julian Metcalf, CIA, MPAPartnerMr . Metcalf has served the San Francisco Budget and Legislative Analyst Office, the Santa Clara County Management Audit Division, as a lead analyst at Moody's Investors Service, and has led numerous audits and studies for local governments.
Eric Spivak, CIA, CGAP , CRMA, MPAPartnerMr . Spivak has served as the County Auditor of Jackson County OR, Audit Manager in the Federated States of Micronesia, Auditor for the City of Scottsdale AZ, and has managed audits and studies for local governments and utility systems.
Mara Vejby, PhDPartnerDr . Vejby hasserved the Santa Clara County Management Audit Division, the San Francisco Budget and Legislative Analyst Office, and as a university lecturer with a deep understanding of the cultural impact on organizational performance. 238
D. Project Team
Julian Metcalf, CIA Manages, performance audits, compliance audits, management, and special studies audits for counties, cities, and other governmental agencies. Sixteen years of public sector expertise in local government management, consulting, and financial analysis. This includes serving as the lead analyst for a $43 billion portfolio of local government bonds ratings at Moody’s Investors Service, conducting and managing audits and studies at Harvey M. Rose, special studies, revenue analysis, and implementing technology projects such as interactive dashboards and geospatial analysis. Finance and Government Operations • Audit of Tax and Fee Collection Processes and Information Sharing, City of Los Angeles • Management Audit of Claims Unit, City of Los Angeles • Management audit of Procurement Process, County of Santa Clara • Special Study of Analysis of Small Business Displacement, City and County of San Francisco • Management audit of Information Services Department, County of Santa Clara • Annual Review of Mayor’s Proposed $13 billion budget for the City and County of San Francisco Board of Supervisors • Annual Review of County Executive’s Proposed $11.5 billion budget for the County of Santa Clara Board of Supervisors • Analysis of City of Phoenix’s financial condition and budgeting practices • Monitoring and analysis of a $43 billion portfolio of local government bond ratings at Moody’s Investors Service • Assessed the financial and economic condition, governance, and debt portfolio of hundreds of cities, counties, school districts, and enterprise districts across the western states for Moody’s Investors Service Public Safety and Justice • Management Audit of Sheriff’s Custody Bureau, County of Santa Clara • Management Audit Los Altos Hills County Fire District, County of Santa Clara • Audit of the Implementation of Recommendations for Custody Improvement, County of Santa Clara • Management Audit of the Juvenile Probation William F. James Ranch Facility, County of Santa Clara Building, Planning, Public Works, and Transportation • Special Study of Santa Clara County Property Owned and Leased by the General Fund and Roads and Airports Departments, County of Santa Clara • Performance Audit Evaluating the Assessment and Collection of Wastewater Fees, Sacramento Regional County Sanitation District • Policy Analysis of Vehicle Telematics for City Vehicles, City and County of San Francisco • Policy Analysis of Vehicle Telematics for City Vehicles Update, City and County of San Francisco • Policy Analysis of Public Art Programs, City and County of San Francisco 239
D. Project Team
• Policy Analysis of Construction Noticing, City and County of San Francisco Health and Social Services • Management Audit of In-Home Supportive Services program, County of Santa Clara • Management audit of Valley Health Plan, County of Santa Clara • Special Study of In-Home Care for Seniors, City and County of San Francisco Technology and Geospatial • Financial and budget monitoring dashboard tool, Los Osos Community Services District • Digitized accounts payable processes, Los Osos Community Services District • Interactive dashboard of Annual Countywide Risk Assessment, County of Santa Clara • Interactive dashboard and map of City-owned vehicle use, telematics, and safety violation information, City and County of San Francisco • Interactive dashboard and map of public art programs, City and County of San Francisco • Interactive dashboard of construction noticing requirements, City and County of San Francisco • Interactive dashboard of County prison occupancy and staffing trends, County of Santa Clara • Information technology service catalog, San Francisco Municipal Transportation Agency PROFESSIONAL HISTORY: GPP Analytics Inc., Partner, Partner, 2022- Harvey M. Rose Associates, LLC, Principal Analyst, 2017 - 2022 San Francisco Municipal Transportation Agency, IT Business Operations Manager, 2016-2017 Harvey M. Rose Associates, LLC, Principal Analyst, 2014 - 2016 Moody’s Investors Service, San Francisco, CA, Analyst, 2010-2014 Empire State Development Corporation, New York, NY, Graduate Intern, 2009-2010 GCA Strategies, San Francisco, CA, Analyst, 2007-2008 UC Berkeley, Berkeley CA, Staff Research Associate, 2006-2007 EDUCATION: Master of Public Administration (MPA) Public and Nonprofit Management and Policy, New York University, Wagner Graduate School of Public Service, 2010 Bachelor of Arts in Geography, San Francisco State University, 2006 PROFESSIONAL CERTIFICATIONS: Certified Internal Auditor (CIA), Institute of Internal Auditors Tableau Desktop Specialist, Tableau Software Information Technology Infrastructure Library (ITIL) Foundation, AXELOS Global Best Practice 240
D. Project Team
Eric Spivak, CIA, CGAP, CRMA Manages compliance audits, performance audits, program audits, management audits, and special studies for counties, cities, and other governmental agencies. Twenty-eight years of public sector expertise, local government management, consulting, training, and analytical experience including nine years as the county auditor for a county with a $575 million annual budget, with additional years of experience as a staff auditor and manager at the local, state, and national levels of government. Finance and Government Operations • Audit of Finance and Treasury Functions, Jackson County, OR • Audit of Collection of Funds for and from Other Jurisdictions, County of Jackson, OR • Audit of Compliance with Federal Awards (Single Audit), Jackson County, OR • Audit of Performance Measurement Program, Jackson County, OR • Special Study of Marijuana Grow Sites Impact on County Operations, Jackson County, OR • Management Audit of HR Recruitment Processes, Jackson County, OR • Managed Jackson County’s Application for FEMA Assistance • Managed Jackson County’s Use of COVID-19 CARES Act Funding • Financial Compliance Audits of several Ohio municipalities • Risk Assessment and Cash Control Audit of Vendor Operations, Metro Gov, Oregon • Citywide Benchmarking Study, Spokane, WA Public Safety and Justice • Jail Demographic Study, Jackson County, OR • Management Audit of Search and Rescue Program, Jackson County, OR • Audit of Civil Records Division, Jackson County, OR • Management Audit of Juvenile Justice Program, Jackson County, OR • Audit of Alaska Department of Corrections Prison Construction Project, Anchorage, AK • Management Audits of Multiple Arizona County Juvenile Probation Offices • Training Program Evaluation, Adult Probation Department, Maricopa County, AZ • Special Study of Patrol Staffing, Sheriff’s Office, Jackson County, OR • Audit of Property Room Internal Controls, Sheriff’s Office, Jackson County, OR • Service Providers Compliance Audit, Juvenile Justice Program, Jackson County, OR Building, Planning, Public Works, and Transportation • Management Audit, Planning Department, Jackson County, OR • Management Audit, Code Enforcement Program, Jackson County, OR • Internal Controls Audit of Building Department Permit Fee Collections, City of Atherton • Audit of Passenger Facilities Charge Collection and Use, Rogue Valley International Airport • Internal Controls Audit of Parking Revenue, Rogue Valley International Airport 241
D. Project Team
Health and Social Services • Management Audit of Community Partners Grant Program, Jackson County, OR • Contract Compliance Audit of Jail Healthcare Provider, Jackson County, OR • Management Audit of Developmental Disabilities Program, Jackson County, OR • Special Study of Restaurant Inspection Fees System • Process Improvement Study, Riverview Medical Center, Red Bank, NJ • Performance Audit of Arizona Foster Care Review Program, Phoenix, AZ Miscellaneous Government Operations • Management Audit of Assessor’s Office, Jackson County, OR • Risk Assessment and Internal Control Audit, Washington State Dept. of Financial Institutions • Management Audit of Municipal Golf Operations, Tempe, AZ Utility Audits • Affiliate Transactions Audit, San Diego Gas and Electric • Affiliate Transactions Audit, Southern California Gas • Original Cost of Plant Audit, Commonwealth Edison, Chicago, IL • Sarbanes-Oxley Audit, Chugach Electric Association, Anchorage, AK PROFESSIONAL HISTORY: GPP Analytics Inc., Medford, OR, Partner, 2023 - Jackson County, Medford, OR, County Auditor, 2013 - 2023 Self-employed, Cincinnati, Freelance Auditor, OH 2010-2013 Office of the National Public Auditor, Federated States of Micronesia, Audit Mgr., 2009-2010 Self-employed, Salem, OR, Freelance Auditor, 2005-2010 City of Scottsdale, Scottsdale, AZ, 2001-2005, Internal Auditor Administrative Office of the Courts, Phoenix, AZ, 1998-2005, Compliance and Program Auditor Self-employed, Tempe, AZ, freelance auditor, 1995-1998 Office of the Auditor General, Phoenix, AZ, Performance Auditor, 1994-1995 EDUCATION: Master of Public Administration (MPA) Program Evaluation and Policy Analysis, Arizona State University, School of Public Affairs, 1994 Bachelor of Arts in Political Science, Arizona State University, 1990 PROFESSIONAL CERTIFICATIONS: Certified Internal Auditor (CIA), Institute of Internal Auditors Certified Government Auditing Professional, Institute of Internal Auditors Certification in Risk Management Assurance, Institute of Internal Auditors 242
D. Project Team
SELECTED PUBLICATIONS: Towards a Healthier Relationship: Reflections on an Auditee’s Stress at Being Audited, Association of Local Government Auditors Quarterly, Fall 2020 When Supervisors Coach: A Best Practice for Staff Development, Association of Local Government Auditors Quarterly, Fall 2017 Ask Not What You Can Do for Others; Ask What A Mentor Can Do For You: The Benefits of Participating in the ALGA Mentoring Program, Local Government Auditors Quarterly, Winter 2016 Reflections On Becoming A Mentor: Minions, Karma, and Everything In Between, Local Government Auditors Quarterly, Fall 2016 SELECTED PRESENTATIONS: Cognitive Bias and Its Impact on Decision Making, Association of Local Government Auditors Annual Conference, May 2, 2022 Simple Steps to Reducing Fraud, International Association of Government Officials, Houston, TX, July 15, 2019 Fraud Prevention, Oregon Association of County Clerks, Ashland, OR August 9, 2018 Basic Statistical Tools Made Easy, Association of Local Government Auditors Regional Conference, Portland, OR October 5, 2017 Developing Tomorrow’s Leaders Today: How Supervising, Coaching, and Mentoring All Differ But All Contribute, Association of Local Government Auditors annual conference Atlanta, GA May 5, 2017 Not Bayonetting the Wounded: Achieving a Balanced Approach to the Internal Audit Function, Association of Local Government Auditors Annual Conference, Austin, TX May 23, 2016 Fundamental Principles of Effective Written Communication, Spokane Chapter of the Institute of Internal Auditors, Spokane, WA May 13, 2016 Writing Effectively for a Busy Audience, Association of Local Government Auditors Regional Conference, Clearwater, FL April 3, 2015 Effective Audit Writing, Oregon Secretary of State’s Audits Division, Salem, Oregon February 25-26, 2013, and March 18-19, 2013 Implementing Program Evaluation Into the Internal Audit Function, Salem Chapter of the Institute of Internal Auditors, Salem, Oregon February 20, 2013 Performance Auditing: Moving Beyond Controls and Compliance, Indian Technical & Economic Cooperation Public Sector Expenditure Training Symposium, New Delhi, India February 28, 2012 243
D. Project Team
Mara Vejby, PhD Experience: Manages performance audits, compliance audits, program audits, management audits, and special studies for counties and other governmental agencies. Fourteen years research and data analysis experience with an additional five years of public sector expertise, community engagement, local government management, and consulting, including leading the annual budget analysis and county-wide risk assessment for a $11.5 billion budget county. Finance and Government Operations • Annual Review of County Executive’s Proposed $11.5 billion budget for the County of Santa Clara Board of Supervisors • Annual Countywide Risk Assessment. The risk index includes budget and staffing changes, vacancies, contract and asset values, County emergency preparedness and sustainability, legal risk, and work safety risks for the County of Santa Clara • Management Audit of the Employee Services Agency, County of Santa Clara Public Safety and Justice • Special study of Law Enforcement oversight in cities and counties in California, Oregon, Washington, Nevada, and Texas at the request of the Santa Clara County Board of Supervisors • Special Study of County contractors with inmate contact, County of Santa Clara • Management Audit of the Medical Examiner-Coroner, County of Santa Clara • Special Study of fatalities among 0–5-year-olds, County of Santa Clara • Management Audit of the Public Defender Office, County of Santa Clara • Management Audit of the District Attorney’s Consumer Protection Unit, County of Santa Clara Health and Social Services • Management Audit of In-Home Supportive Services program, County of Santa Clara • Management audit of Valley Health Plan, County of Santa Clara • Management audit of Community Health Services specialty clinics, County of Santa Clara • Management audit of Emergency Medical Services Agency, County of Santa Clara • Department of Employment and Benefit Services, County of Santa Clara Building, Planning, Public Works, and Transportation • Management Audit of the Capital Programs Division, County of Santa Clara • Board memo regarding Valley Transportation Authority services relative to County public services, County of Santa Clara • Special Study of the Housing Authority, County of Santa Clara 244
D. Project Team
Miscellaneous Business Operations • Strengths, Weaknesses, Opportunities and Threats (SWOT) Analysis of firm-wide operations, Harvey M. Rose Associates, LLC • Fundraising, financial, and perspective donor reports for development, Woodside Priory School • Community engagement with California Pomo tribes to foster tribal language preservation and revitalization PROFESSIONAL HISTORY: GPP Analytics Inc., San Mateo, Partner, 2023 - Harvey M. Rose Associates, LLC, San Jose, CA, Principal Analyst, 2017–2023 Locality Research & Preservation, LLC, Santa Rosa, CA, Founder and Director, 2015–2018 Woodside Priory School, Woodside, CA, Development Associate, 2017 College of Marin, Kentfield, CA, Lecturer of Anthropology, 2016–2017 Osher Lifelong Learning Institute, Sonoma State University, CA, Lecturer of Anthropology, 2014–2017 Santa Rosa Junior College, Santa Rosa, CA, Lecturer of Anthropology, 2013 - 2017 California Indian Museum & Cultural Center, Santa Rosa, CA, Project Manager, 2010–2012 Law Office of Mary-Alice Coleman, Davis, CA, Office Manager and Legal Assistant, 2006–2007 EDUCATION: Doctor of Philosophy, Anthropology, University of Reading, England, 2012 Upgraded from Master to Doctor of Philosophy candidate, Anthropology, University College Cork, Ireland, 2009 Bachelor of Arts, Medieval and Early Modern Studies (emphasis on law), UC Davis, CA, 2007 Associate of Arts, Liberal Arts and Sciences General, Santa Rosa Junior College, CA, 2005 SELECTED PRESENTATIONS: Sufficient Evidence and the Generally Accepted Government Auditing Standards, Harvey Rose, LLC, April 15, 2022. Process Mapping: different approaches and lessons learned, Harvey Rose, LLC, February 18, 2022. Interview Tools and Techniques, Harvey Rose, LLC, October 2, 2020. 245
E. Cost Information
2023 Rates Our rates are inclusive of all indirect costs such as administrative, travel, and other support costs. Julian Metcalf, Partner/Project Manager: $125 per hour Eric Spivak, Partner/Auditor: $125 per hour Dr. Mara Vejby, Partner/Auditor: $125 per hour Proposed Schedule and Costs Total estimated cost of audit is $81,750. Price valid for at least 180 days.
Phase Task Month Julian Metcalf (Hours) Eric Spivak (Hours) Mara Vejby (Hours) Total (Hours) Total Cost Phase One
Entrance Conference April 4 4 4 12 $ 1,500 Interviews and Observations April 20 10 20 50 $ 6,250 Document and Data Review April 20 20 20 60 $ 7,500 Risk Assessment April 20 20 20 60 $ 7,500 Phase Two
Organizational Overview April to May 30 10 50 90 $ 11,250 Operations and Maintenance April to May 50 30 10 90 $ 11,250 Tenant Services April to May 50 10 30 90 $ 11,250 General Administration April to May 30 50 20 100 $ 12,500 Phase Three
Draft Report Development and Review June 20 20 10 50 $ 6,250 Exit Conference June 4 4 4 12 $ 1,500 Final Report and Presentation June 20 10 10 40 $ 5,000 268 188 198 654 $ 81,750 246
F. Value Added Services
Optional Ongoing Monitoring If requested, GPP can implement ongoing or continuous monitoring tools for our clients. This can include monitoring and analysis activities staffed by GPP; automated and semi-automated tools such as machine learning to monitor for red flags of fraud, waste, and abuse; and ongoing performance monitoring, such as interactive data dashboards and performance reporting. 247
G. Contractor Assignment of Sub-Contract
The resulting contract shall not be assigned, transferred, or sublet, in whole or in part, without the prior written approval of the City of Richmond. We have no intention of subcontracting all or part of the proposed audit. 248
H. Previous Contract with the City of Richmond
GPP Analytics Inc. or its staff have no previous contracts with the City of Richmond. 249
I. Exceptions to This Request for Proposal
GPP Analytics Inc. takes no exception to this RFP, including but not limited to the City of Richmond’s Standard Services Agreement – RFP (Attachment B). 250
J. Statement of Impartiality and Disclosure
GPP Analytics Inc. and its staff are not currently, and will not, during the performance of these services, participate in any other similar work involving a third-party with interests currently in conflict or likely to be in conflict with City of Richmond’s interests. GPP Analytics Inc. and its staff do not have any pending or active investigations or litigation that may affect the reputation or ability of the proposer to carry out the Project. 251
Disclosure Statement for Limited Liability Companies This Statement Shall be included with all Bid and Proposal Submissions Is your Business a Limited Liability Company (LLC)? pYES pNO If you answered YES, please provide the City with the names and business addresses of any and all shareholders, directors, officers, members, managers, other authorized persons, partners, and “Beneficial Owners” of the applying LLC. A Beneficial Owner is any person or entity who: (1) exercises substantial control over the applying LLC; (2) owns 25% or more of the interest in the applying LLC; or (3) receives substantial economic benefits from the assets of the applying LLC. If any LLC shareholder, director, officer, member, manager, other authorized person, partner, or Beneficial Owner is itself an LLC or other business entity, the names and business addresses must also be provided for any and all shareholders, directors, officers, members, managers, other authorized persons, partners, and Beneficial Owners of that LLC or other business entity all the way up through each entity in the organizational chart until ultimate ownership by individual people is disclosed. Name: _____________________ Title: _____________________ Address:__________________________________________ Name: _____________________ Title: _____________________ Address:__________________________________________ Name: _____________________ Title: _____________________ Address:__________________________________________ ☐ Check this box if additional ownership information is attached to this Disclosure Statement. In signing this Disclosure Statement, I represent that the information submitted in this Disclosure Statement, and any attachments, is true and correct. Signature: _____________________ Printed Name: _Julian Metcalf____________________ Title: __Partner and Business Manager___________________ Date: __February 21, 2023___________________ X
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CITY OF RICHMOND Sanctuary City Compliance Statement The undersigned, an authorized agent of GPP Analytics Inc. (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”). Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO: a. "Data Broker” means either of the following: i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies; ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used. b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services." Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE. Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination. By executing this Statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine. Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this day of , 20 , at , California. Printed Name: Title: Signed: Date: Business Entity: Vendor SCCO Compliance Statement (Augt2020) Julian Metcalf Partner
February 21, 2023
GPP Analytics Inc.
21st February23 Los Osos
253
Revised Schedule Auditing Services for the Port of Richmond May 17, 2023 GPP Analytics Inc. 2478 Tierra dr Los Osos, CA 93402 www.GPPAnalytics.com 254
GPP Analytics Inc.
www.gppanalytics.com
(415) 290-1032
Phase One: Interviews, Observations, Data Gathering and Risk Assessment Pre-Planning Call
Prior to the audit entrance conference, GPP can meet with City staff such as the main point of contact for the contract, other appropriate City staff, and any executive sponsors of the audit to discuss any background, concerns, and any pertinent planning information.
Entrance Conference (June 15)
At the start of the audit, GPP and the Port of Richmond will hold an entrance conference to initiate the audit. The meeting will provide an opportunity for the auditee to ask questions, discuss audit procedures, and discuss the initial request for information.
Interviews and Initial Observations (June 15-23)
At the start of our audits, we invest time in meeting with various levels of staff and stakeholders, doing walkthroughs, site visits, reviewing policies and practices, and conducting document reviews to inform our understanding. These interviews can be scheduled for the same week as the entrance conference, onsite, or remote depending on auditee’s preference. GPP will schedule time with the Port to conduct site walkthroughs and observe operations.
For planning purposes, we estimated that this may occur following the entrance conference and the week of June 19. However, this depends on the availability of management and staff at the Port.
Document and Data Review (June-July)
GPP will make an initial data and document request based on the scope of the audit. We will review the materials and incorporate our initial observations into the audit’s risk assessment. Below is a list of materials we would initially request. Significant delays in receiving this information could extend our estimated audit schedule. • Port policies and procedures
• Staffing roster and organizational chart
• Port’s mission statement, goals, and other strategic documents • Real estate inventory
• Revenue lease inventory
• Maintenance records and work order reports
• Security incidents and logs
• Sample lease agreements and records
• Loan and debt agreements and records
• List of delinquent tenants, agreements, and related records 255
GPP Analytics Inc.
www.gppanalytics.com
(415) 290-1032
• Staffing analysis, plan, or other materials previously used to determine staffing levels
• Budget planning documents
• Sample procurement documents
• Sample accounting transaction records
• Financial oversight records
Risk Assessment (Mid-July)
Using the information from the interviews, observations, document review, and data review, we will produce a risk assessment for the audit. The risk assessment will highlight initial observations and preliminary issues and rank them by risk level, including the scale of potential impact and likelihood. Our risk assessment is then used to inform the following analysis phase by emphasizing analysis and fieldwork in the riskiest areas. The risk assessment also serves as an opportunity for GPP to work with City staff if any parts of the audit need additional consideration or different approaches in the subsequent analysis phase.
Phase Two: Analysis
The risk assessment at the end of the prior phase will help define our analysis. Our analysis will compile evidence to support our recommendations and solutions based on the problems we’ve identified. The tasks below are examples of what we expect to perform but can be refined with the City following the information observed in the risk assessment phase.
Organizational Overview (July-August)
The organizational review will look at the Port holistically, starting with assessing the Port’s overall performance as it compares to stated goals, its mission, the City’s goals and mission, legal criteria governing operations of the Port, and industry best practices.
This will set a foundation for determining if the Port is making the best use of public funds. We will conduct a review and survey of peer jurisdictions with similar size and complexity to the Port and perform a comparison to identify new solutions and opportunities for improvement. To assess the Port’s compliance with controls, we will perform a series of transaction tests and samples across multiple processes and systems of varying risk and exposure levels. GPP will review the Port’s oversight structure, the performance metrics it reports, public access to information. Our review will make practical recommendations that address any problems identified in the overview.
Operations and Maintenance (July-August)
Our analysis of the Port’s operations and maintenance will include a variety of tests and analysis to determine if the Port is operating effectively and make recommendations to make any necessary improvements. This may include, but is not limited to, the following tasks. Develop process flow maps and perform sample transaction testing to determine adequacy of controls related to leases. Conduct a staffing analysis and workload analysis 256
GPP Analytics Inc.
www.gppanalytics.com
(415) 290-1032
with peer benchmarking. Review alternative models and structures that may yield lower costs or more effective results. Provide cost estimates and strengths and weaknesses for alternatives considered. Assess the Port’s security practices, policies, and procedures, and compare with industry best practices and benchmarks. Analyze the Port’s infrastructure inventory, maintenance records, work orders, and operational metrics to determine if specific changes should be made to Port properties. Review the Port’s technology systems inventory, road map, and strategic plans to assess alignment with business needs and industry benchmarks. Analyze lease rates, rate schedule, and rate development to industry standards and the local market.
Tenant Services (July-August)
Our assessment will determine the effectiveness of the tenant services function and make recommendations to improve operations, costs, and correct any observed deficiencies. We will use interviews and focus groups to initially assess responsiveness to customers, city departments, council, the community, and regulatory agencies. This will be paired with an analysis of any available data or records that reflect these areas, too. We will develop a process map of ease monitoring and reporting and perform sample testing to assess the function’s adequacy. GPP will review tenant services’ policies and procedures and conduct a control analysis and make recommendations for improvement. Assess the Port’s delinquent tenants, the Port’s previous attempts to collect, its policies and procedures related to collection and recovery, and make recommendations to recover funds and modify policies for future delinquencies.
Conduct conflict of interest review tests, assess the existing related policies and procedures, and make recommendations to improve controls related to conflict of interest.
General Administration (July-August)
The review of the Port’s general administration will consider if the Port is adequately managing public funds and resources effectively. This will include developing process maps of controls using interviews and policies and procedures documents. These maps will help identify areas of potential weakness for additional testing such as procurement, budget process, cash management, rent roll information for current and subleases, transfers, and loans and debt made to the Port. Our testing will be selected from transaction samples from high-risk areas and random samples to analyze overall adequacy. We will also consider the Port’s communication and feedback as it relates to council, tenants, management, staff, and costumers by using a variety of interviews, focus groups, and samples. Finally, we will consider the adequacy of financial oversight by assessing oversight records, communications, and any prior findings from internal or external audit activities.
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GPP Analytics Inc.
www.gppanalytics.com
(415) 290-1032
Phase Three: Reporting
Draft Report Development and Review (August)
GPP will prepare a written report for the audit. The report will summarize the analysis, audit findings, and recommendations. The team will conduct an internal quality control review in compliance with professional standards and our firm’s policies.
Exit Conference (September)
Once a report is drafted, we’ll hold an exit conference with City staff to review the preliminary material and solicit feedback.
Final Report and Presentation (September)
We will provide a final report and be available to present the report and materials to staff, council, or others as requested.
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2023 Rates Our rates are inclusive of all indirect costs, such as administrative, travel, and other support costs. Julian Metcalf, Partner/Project Manager: $125 per hour Eric Spivak, Partner/Auditor: $125 per hour Dr. Mara Vejby, Partner/Auditor: $125 per hour Proposed Schedule and Costs Total estimated cost of audit is $81,750. Price valid for at least 180 days.
Phase Task Month Julian Metcalf (est. Hours) Eric Spivak (est. Hours) Mara Vejby (est. Hours) Total (Hours) Total Cost Phase One
Entrance Conference June 4 4 4 12 $ 1,500 Interviews and Observations June 20 10 20 50 $ 6,250 Document and Data Review June-July 20 20 20 60 $ 7,500 Risk Assessment Mid July 20 20 20 60 $ 7,500 Phase Two
Organizational Overview July - August 30 10 50 90 $ 11,250 Operations and Maintenance July - August 50 30 10 90 $ 11,250 Tenant Services July - August 50 10 30 90 $ 11,250 General Administration July - August 30 50 20 100 $ 12,500 Phase Three
Draft Report Development and Review August 20 20 10 50 $ 6,250 Exit Conference September 4 4 4 12 $ 1,500 Final Report and Presentation September 20 10 10 40 $ 5,000 268 188 198 654 $ 81,750
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CITY OF RICHMOND
STANDARD CONTRACT
Department: Project Manager:
Project Manager E-mail: Project Manager Phone No:
PR No: Vendor No: P.O./Contract No:
Description of Services:
The parties to this STANDARD CONTRACT do mutually agree and promise as follows:
1. Parties. The parties to this Contract are the City of Richmond (herein referred to as the “City”) and the following named Contractor:
Company Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No: / Ex piration Date:
A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:] , [ ] other [specify:]
2. Term. The effective date of this Contract is and it terminates unless terminated as provided herein.
3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $ . City shall not pay for services that exceed the Contract Payment Limit unless a contract amendment has been approved by the City Council or City Manager.
4. Contractor’s Obligations. Contractor shall provide those services and carry out that work described in the Service Plan (Exhibit A) which is attached hereto and is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
5. City's Obligations. City shall make to the Contractor those payments described in the Payment Provisions (Exhibit B) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
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6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C) which are attached hereto and are incorporated herein by reference.
7. General Conditions. This Contract is subject to the General Conditions (Exhibit D) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. (Note:
other than Public Works contracts, the City will agree to Special Conditions only in unusual circumstances.)
9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F) which are attached hereto and are incorporated herein by reference.
10. Signatures. These signatures attest the parties' Contract hereto:
CITY OF RICHMOND CONTRACTOR:
a municipal corporation
By:
(* The Corporation Chairperson of the Board,
President or Vice President should sign below)
Title: By:
I hereby certify that this Contract Title:
has been approved by City Council.
Date Signed:
B y :
City Clerk
(* The Corporation Chief Financial Officer,
Secretary or Assistant Secretary should sign below)
Approved as to form:
B y :
B y : T i t l e :
City Attorney
Date Signed:
(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation
or nonprofit organization, this Contract (1) must
be signed by (a) the Chairperson of the Board,
President or Vice-President and
(b) the
Secretary any Assistant Secretary, the Chief
Financial Officer or any Assistant Treasurer.
LIST OF ATTACHMENTS:
Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Standard Contract/EJ/TE 9-26-07
Sanctuary City Compliance Statement Exhibit G261
For the Contract between the City of
Richmond and
EXHIBIT A
SERVICE PLAN
Contractor shall, to the satisfaction of the , perform the following services and be compensated as outlined below:
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Request for Proposal
Auditing Services for the Port of Richmond
Release Date: January 31, 2023
Deadline for Submi
ttal
February 27, 2023
Contact: Jerry Chak, Accounting Manager
Email: [email protected]
Phone Number: 510-620-6569
City of Richmond
Finance Department
Attachment A: Request for Proposal for Auditing Services for Port of Richmond 263
INTRODUCTION
The City of Richmond is requesting proposals from qualified certified public ac countants to conduct a management and performance audit of the Port of Richmond. This request for proposal (RFP) describes the project, the required scope of services, the consultant selection process, and the minimum information that must be included in the proposal.
Failure to submit information in accordance with the RFP requirements and procedures may be cause for disqualification.
ABOUT THE PORT
The Port of Richmond is a division within the City Manager’s Economic Development.
The Port is responsible for developing, marketing, leasing, operating, and maintaining four (4) City-owned marine terminals. It ope
rates dry bulk, break-bulk, and automobile
processing facilities. The Port’s property includes the Point Potrero Marine Terminal (PPMT) as well as Terminals 2, 3, and 4. The Port has approximately 200 acres of land and 400,000 square feet of building space. Port revenue is generated through the application of the Port Tariff and property lease agreements. Terminal 2 – 8 acres of land and two warehouses totaling 140,000 square feet used for the storage and distribution of liquid bulk. The terminal is currently rented to a private business.
Terminal 3 - 20 acres of land and a warehouse of 80,000 square feet used for the import, storage and distribution of bulk cargo and containers. Terminal 4 – 37 acres of land and a warehouse of 12,000 square feet used for trucking and storage.
Point Potrero Marine Terminal –130 acres of land, four graving docks, two finger piers and two warehouses totaling 170,000 square feet used for import, storage and distribution.
SCOPE OF SERVICES
The
successful firm shall have extensive experience, depth of expertise, and breadth of resources in performing management and performance audits for port authorities of similar size, budget, revenue, diversity of operations and industry as the Port of Richmond.
The responsibilities of the consultant shall assess the overall management, efficiency, and effectiveness of all Port operations and services with focus on the following key areas, including but not limited to:
Organizational Overview
1. Is the Port making the best use of public funds?
2. Is the Port utilizing efficient operating practices? 264
3. Does the Port have an effect ive organization and/or management structure including staffing and operations when compared to other similar Ports? Are there opportunities for improvement?
4. Is the Port complying with in ternal controls, government rules and regulations?
5. Does the Port’s current overs ight structure guarantee transparency and public access to the information? If not, what are the recommendations?
Operations and Maintenance
6. Does the Port have an adequate management control system for accounting measuring, reporting and monitoring its leases?
7. Are staffing levels appropriate for the size and complexity of the Port’s operations and business requirements?
8. Are there opportunities for management/staff to carry out operations in a different way that might yield desired results more effectively or at a lower cost?
9. Is security at the Port effective? What are the recommendat ions for improvement?
10. Are there specific physical c hanges to infrastructure that should be made to the Port properties that would improve the operation and maintenance of the facilities?
11. Is technology adequate and utiliz ed efficiently? Is the technology in alignment with business needs and relevant industry benchmarks?
12. Are leases or loan rates r easonable compared to industry standards and local market?
Tenant Services
13. Is the Port responsive to t he needs of customers, including tenants, city departments, council, members of the broader community, and regulatory agencies? Recommend how this could be more effective.
14. Does the Port have an adequat e management control system for measuring, reporting and monitoring its leases?
15. Review and make recommendat ions regarding policies and procedures relating to tenant services.
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16. Can the Port take any legal actions against the delinquent tenants to recover lost revenue.
17. Are there any conflict of interest issues involving any current or former City Council members, Current or former City staff, Current or former Port’s tenants, Current and former Port’s contractors?
General Administration
18. Is the Port adequately accounting for the prudent and effective management of the resources entrusted to them?
19. Is the Port following sound procurement practices, budgeting process, and accounting rules?
20. Review and make recommendations, as applicable, on the following:
a. The budgeting process and purchasing system.
b. Accounting systems, and cash management controls.
i. Cash Management
ii. Rent roll information of current leases
iii. Transfer in and out
iv. Rent roll information of each sublease
v. Loans made to the Port and other debt accrued
c. The adequacy of communications and feedback at all levels, including the council, tenants, management, staff, and customers.
21. Assess the adequacy of Port financial oversight from the Finance Department.
The project should be completed within 120 days of notice to proceed with the project.
The estimated fee for the completion of this Project is not to exceed $100,000. Upon competition of the audit, the selected consultant shall deliver a written report summarizing findings and recommendations for improvements. The recommendations shall include samples from other comparable business entities. After issuance of the report, the selected consultant shall attend City Council meeting to discuss the results of audit. The selected consultant will be paid by the following method: monthly invoices based upon deliverables or portion of work completed.
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RFP SCHEDULE
Date Activity
1/31/2023 Release RFP
2-16-23 Final Day to Submit Questions (5:00 PM)
2-20-23 Responses to Questions posted on
BidsOnline
2-27-23 RFP Due Date
3-6-23 Short List Interviews
3-13-23 Final Selection and Contract Negotiations
4-4-23 City Approval Processes
4-5-23 Effective Date of Contract
P
ROPOSAL FORMAT GUIDELINES
The proposal should be concise, well organized, and demonstrate the proposer’s qualifications and experience applicable to the Project. The propos al shall be limited to
20 double-sided pages (8.5 inches x 11 inches), inclusive of graphics, forms, pictures, photographs, dividers, etcetera, but not of cost proposal, resumes, required forms, certifications, front and back covers, or letters of commitment from sub-consultants. The required font size is 12 point, with minimum left and right margins of one-inch, and top and bottom margins of 0.7 inches.
Each proposal will adhere to the following order and content of sections. Proposal should be s
traightforward, concise and provide “layman” explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. Proposals, which appear unrealistic in the terms of technical commitments, lack of technical competence or are indicative of failure to comprehend the complexity and risk of this contract, may be rejected. The following proposal sections are to be included in the Vendor’s response:
A. Vendor Cover Letter
A cover letter, not to exceed three pages in length, should summarize key elements of the proposal and shall:
Confirm that all elements of this RFP have been reviewed and understood.
Include a statement of intent to perform the services as outlined. Express company’s willingness to enter into an agreement under the 267
terms and conditions prescribed by this RFP, insurance requirements (Attachment A) and in the sample Service Agreement (Attachment B). Submit a written description and brief history of the company’s experiences, qualifications, and successes in providing management and performance audit services described herein. Please indicate the number of employees, client base and location of offices.
Indicate the address and telephone number of the vendor’s office located nearest to Richmond, California and the office from which the project will be managed.
Confirm that vendor has a minimum of three (3) years verifiable auditing experience.
Stipulate that the proposal price will be valid for a period of at least 180 days.
Identify a single person for contact during the RFP review process.
Include email address and telephone number.
Cover letter shall be signed by an authorized official of the company.
B. Firm’s Experience and Techni cal Competence
List at least three (3) recent audits in the last five years completed by the firm conducting management and performance audits for ports of similar size, budget, diversity of operations and/or completing similar consulting efforts including:
Experience in assessment of management and performance operations and the evaluation of best practices;
Experience in gathering data, conducting interviews, performing site visits, and assessing operations;
Experience to objectively analyze information and render recommendations to improve key areas of performance.
For each example, explain the parallels to this Project. If there are aspects of this Project not covered in your team’s experience, please explain your plans to adapt to the new situation. For each completed project, provide the name of the company and Project Manager the proposer performed work for, correct telephone numbers and e-mail addresses, type of work performed, and dollar value of the contracts. A project currently being performed may be submitted for consideration as one of the references.
C. Proposed Method to Accomplish the Work
Describe the firm’s technical and management approach for successfully completing
the Port’s management and performance audit. The project approach should be in sufficient detail to demonstrate the firm’s understanding of the Project, its unique challenges, and the processes and procedures that must be followed. The proposer should identify the goals of the performance audit, the most critical steps for success, and metrics to ensure that the goals have been met. In addition, please provide a proposed Project schedule. Boilerplate proposals that do not include discussion specific to the Port of Richmond’s 268
structure, policies, business methods, and Project requirements will receive lower scores. Demonstrated understanding of Port of Richmond and the Project, with the inclusion of innovative approaches and articulate analyses, will receive higher scores.
D. Project Team
The composition of the team and their ability and capacity to perform scope of work.
Describe firm’s project team organization, including identification and responsibilities of key personnel. Indicate role and responsibility of prime consultants and all sub-consultants. If applicable, indicate how local firms are being utilized to ensure a strong understanding of state and local laws, ordinances, regulations, policies, requirements, and permitting. Indicate the extent of the commitment of key personnel for the duration of the Project and furnish resumes of key personnel. Provide an indication of the staffing level for the Project. The City of Richmond’s evaluation of the proposal will consider the proposer’s entire team; therefore, no changes in the team composition will be allowed without prior written approval of the City of Richmond. Sub-consultant letters of commitment are required and must be submitted with the proposal.
Describe the experience of the proposer’s Project team in detail, including the team’s Project Manager, and other key staff members, on projects of similar size, capacity, and dollar value. For each similar project, include the client’s name and correct telephone number.
E. Cost Information
Provide the total direct and indirect costs to complete all tasks identified in the scope of services. A detailed cost breakdown shall be provided identifying: (1) the number of staff hours and hourly rates for each professional and administrative staff person who will be committed to this Project; (2) all other direct costs, such as materials and reproduction costs; and (3) sub-consultant services, if needed. These rates will also be used to negotiate rates for other projects (including optional tasks) that may be assigned. No additional funds will be paid above and beyond the original quote given by the selected Vendor.
Proposers will be paid at the same rates set forth in their cost proposal unless further negotiated in writing and agreed to by the City of Richmond.
F. Value Added Services
Please provide any additional services of benefit not specifically required herein, which the Respondent offers to provide.
G. Contractor Assignment of Sub-Contract
The resulting contract shall not be assigned, transferred, or sublet, in whole or in part, without the prior written approval of the
City of Richmond. If Proposers
intend to subcontract any portion of the resulting contract, they must describe their process for selecting such subcontractor(s) and the quality control measures that the Proposer will employ to ensure that any subcontractor 269
complies with the provisions of Proposer’s contract with the City.
H. Previous Contracts with the City of Richmond
The proposer shall submit a list which indicates all prime contracts and/or amendments awarded to the proposer by the City of Richmond for the last three (3) years. The list shall include a short description of the Project, the Project scope of work, award date, completion date, name of City of Richmond’s assigned Project Manager, and contract value.
I. Exceptions to this Request for Proposals
The proposer shall state whether or not it takes exception(s) to this RFP, including but not limited to the City of Richmond’s Standard Services Agreement – RFP (Attachment B). If the proposer does take exception(s) to any portion of the RFP or contract, the specific portion to which exception(s) is taken must be identified by section number and explained. Requests for changes or additions to sections of City of Richmond’s Standard Services Agreement must be shown by requesting deletion of specific words and/or by providing new requested contract language. Requests for complete replacement of the City of Richmond’s Standard Services Agreement for another contract will not be granted. Failure to make exceptions to the RFP or Standard Services Agreement within the proposal will be deemed a waiver of any objection. Exceptions will be considered during the proposal evaluation process.
J. Statement of Impartiality and Disclosure
The nature of this Project requires an impartial unbiased approach on the part of the proposer’s team. This proposal shall include a statement declaring that the proposer’s and sub-consultants are not currently, and will not, during the performance of these services, participate in any other similar work involving a third-party with interests currently in conflict or likely to be in conflict with City of Richmond’s interests. Additionally, proposer is required to disclose any pending or active investigations or litigation that may affect the reputation or ability of the proposer to carry out the Project.
PROCESS FOR SUBMITTING PROPOSALS
Questions Concerning Request for Proposals
All questions must be submitted via the electr onic BidsOnline system on the Q &A tab by 5:00pm PST, on February 16, 2023. If the City finds it necessary to issue an addendum, prospective Offerors will receive e-mail notification of addendum.
Otherwise, answers to questions received will be provided on the Q&A tab and notification will be sent by February 20, 2023. It is the proposer’s responsibility to periodically check the BidsOnline website www.ci.richmond.ca.us/bids for any possible Addenda to the RFP that may have been posted.
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Any party submitting a proposal shall not contact or lobby any City Council member, City official, employee (except those specified for contact) or agent regarding the RFP.
Any party attempting to influence or circumvent the RFP, bid submittal, and review process may have their proposal rejected for violating this provision of the RFP.
Interested parties may download copies of the above mentioned p roposal by visiting the City's web site, www.ci.richmond.ca.us/bids. To download RFP, new vendors will be required to register. Once the vendor downloads any document s relative to a solicitation, that vendor's name will appear on the Prospective Bidders list for that project and will receive any addenda or notificat ions relating to the RFP.
Submission of Proposals
The proposal and any required certifications shall be signed by an individual or individuals authorized to execute legal documents on behalf of the proposer.
Electronic Proposals shall be submitted via the City’s secure online bidding system. All required sections of the proposal must be submitted via the website. Contractor is solely responsible for “on time” submission of their electronic proposal. The Bid Management System will not accept late proposals and no exceptions shall be made. Contractors will receive an e-bid confirmation number with a time stamp from the Bid Management System indicating that their bid was submitted successfully. The City will only receive those proposals that were transmitted successfully.
The proposal must be received no later than 3:00 p.m., local time, on Fe bruary 27, 2023.
The City of Richmond reserves the right to waive inconsequential irregularities.
GENERAL GUIDELINES
This RFP does not commit the City of Richmond to award a contract, to defra y any
costs incurred in the preparation of a proposal pursuant to this RFP, or to procure or contract for work. The City of Richmond may reject a proposal without providing the reason(s) underlying the declination. A failure to award a contract to the proposer with the lowest cost proposal shall not constitute a valid cause of action against the City of Richmond. The City shall not be responsible for work done, even in good faith, prior to final approval of the proposed contract. The City may investigate the qualifications of any respondent under consideration, require confirmation of information furnished by the respondent, and require additional evidence or qualifications to perform the Services described in this RFP.
The City reserves the right to:
1. Reject any or all proposals.
2. Issue subsequent Requests for Proposal.
3. Postpone opening for its own convenience.
4. Remedy technical errors in the Request for Proposal process. 271
5. Negotiate with any, all, or none of the Respondents.
6. Solicit best and final offers from all or some of the Respondents.
7. Select one or more Respondents.
8. Accept other than the lowest proposed fees.
9. Waive informalities and irregularities in proposals.
Public Records
All propos
als submitted in response to this RFP become the property of the City of Richmond and public records and, as such, may be subject to public review. Documents protected by law from public disclosure will not be disclosed by the City of Richmond if clearly marked with the word "confidential" on each applicable page. Trade secrets may be marked as confidential only to the extent they meet the requirements of California Government Code section 6254.7. Only information claimed to be a trade secret at the time of submittal to the City of Richmond and marked as "confidential" will be treated as a trade secret.
Insurance Requirements
The City of Richmond r
equires consultants doing business with it to obtain insurance, as shown in RFP Attachment A. The required insurance certificates must comply with all requirements of the standards as shown and must be provided within fifteen (15) days of issuance of the Notice of Intent to Award and prior to the commencement of any work on the Project.
Business Licenses
The successful Contractor and all subcontractors used in the work will be required to hold or to obtain a City of Richmond business license for which the fee will not be waived.
Compliance with City Ordinances
The contractor and all subcontractors shall comply with the City of Richmond Nondiscrimination Clauses in City Contracts Ordinance (Richmond Municipal Code (RMC) Chapter 2.28), Business Opportunity Ordinance (RMC Chapter 2.50), Local Employment Program Ordinance (RMC Chapter 2.56), Living Wage Ordinance (RMC Chapter 2.60) and Ordinance Banning the Requirement to Provide Information of Prior Criminal Convictions on all Employment Applications (“Ban the Box”) (RMC Chapter
2.65), which are incorporated into the Contract Documents by this reference.
Sanctuary
City Contracting Ordinance (SCCO)
The Richmond Sanctuary City Contracting Ordinance No. 12-18 (A ttachment D) prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”).
Proposers must submit the attached Sanctuary City Compliance Statement with their Proposal. (Attachment C)
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Limited Liability Company Disclosure Statement (LLCS)
Resolution No. 86-21 (Attachment E), approved by City Council on July 6, 2021, requires disclosure of the identities of beneficial & responsible owners of Limited Liability Corporations (LLC). Proposers must submit the attached Disclosure Statement of Limited Liability Companies Form with their Proposal (Attachment F).
Collusion
By submitting a proposal, each respondent represents and warrants that its proposal is genuine and not false or collusive or made in the interest of, or on behalf of any person not named therein; that the respondent has not directly or indirectly induced or solicited any other person to submit a false proposal, or any other person to refrain from submitting a proposal; and that the respondent has not, in any manner, sought collusion to secure any improper advantage over any other person submitting a proposal.
Withdrawal of Proposals
A respondent may withdraw their proposal before the expiration of the time for submission of proposals by delivering to the Finance Department a written request for withdrawal signed by, or on behalf of, the respondent.
Ownership of Documents
All reports, studies, information, data, statistics, forms, designs, plans, procedures, systems and any other materials produced for the Project shall be the sole and exclusive property of the City. No such materials or properties produced in whole or in part for the Project shall be subject to private use, copyrights or patent rights by Respondent in the United States or in any other country without the express written consent of the City. The City shall have unrestricted authority to publish, disclose (except as may be limited by the provisions of the Public Records Act), distribute, and otherwise use, copyright or patent, in whole or in part, any such reports, studies, data, statistics, forms or other materials or properties produced for this project.
PROPOSAL EVALUATION AND SELECTION PROCESS
All proposals shall be review ed to verify that the Respondent h as met the minimum requirements. Proposals that hav e not complied with requirement s , d o n o t m e e t minimum content and quality standards, or take unacceptable exceptions to the General Terms and Conditions of the Service Agreement, will be eliminat ed from further consideration. Proposals will be reviewed and evaluated by an e valuation committee comprised of City of Richmond personnel.
The City reserves the right to reject any or all proposals, or to make no award. The City also reserves the right to require modifications follow-up with requests for additional information, including, but not limited to, follow-up interviews. The City may request Best and Final offers based upon improved understanding of the offers or changed scope of 273
service. The City will negotiate with that vendor to determine final pricing, and contract form. Because this proposal is negotiable, all pricing data will remain confidential until after award is made, and there will be no public opening and reading of Proposals.
Overall responsiveness to the RFP is an important factor in the evaluation process. The criteria upon which the evaluation of the proposals will be based include, but are not limited to, the following:
Proposed Method to Accomplish the Work – 25%
The proposer’s responsiveness to the RFP including completeness and thoroughness of proposal; all required information must be provided in the f ormat specified. This category will also evaluate:
Ability to provide services as outlined in the RFP.
Approach and proposed methodology to project scope
Demonstrated knowledge of the work required
Explanation of the Project or services required
Innovative approaches and internal measures for timely completion of Project Firm’s Experience and Technical Competence – 25%
Consideration will be given based upon the firm’s experience, years in business, past and current client references; technical expertise and professional competence in areas directly related to this RFP; number of years of experience in performing similar work.
Project Team – 25%
Respondent should demonstrate that all key personnel have been successfully involved with projects of similar scope and magnitude. This category will evaluate the firm’s:
Qualifications and relevant individual experience
Unique qualification of key personnel
Cost Proposal – 25%
Interviews
Upon request of the City of Richmond, vendors may be requested to give an oral presentation on vendor’s proposal, which would include a detailed analysis of how each of the RFP requirements would be addressed should firm receive the award.
Vendors may be eliminated from consideration based solely on inability to meet minimal requirements and/or review of written proposals.
Pre-Award Negotiations
After the proposals are opened, but prior to award, the City may elect to conduct negotiations with the highest ranked respondent for purposes of:
Resolving minor differences and information
274
Clarifying necessary details and responsibilities
Emphasizing important issues and points
Receiving assurances from respondents
Cost/budget clarifications
If the City cannot successfully negotiate a contract with the h ighest ranked respondent, the City may begin negotiations with the second highest ranked respondent.
Selection may be made without further discussion, negotiations or Offeror’s presentations; therefore, Offeror shall offer the most favorable terms in response to this RFP. Offeror must demonstrate an understanding of the scope of service to be provided and the ability to accomplish the tasks set forth. Offeror shall include information that will enable the City to determine the Offeror’s overall qualifications. The City reserves the right to request additional information or clarification on any matter included in the proposal response, to enable the City to arrive at the final award decision.
Award - When the Review Panel has completed its work, City staff will then recommend an audit firm to the City Manager and City Council for approval. The services provided by the successful bidder shall be governed by a Standard Services Agreement (Attachment B).
Attachments
A. Insurance Requirements
B. Standard Contract
C. Sanctuary City Co mpliance Statement
D. Sanctuary City Contra cting Ordinance No. 12-18
E. Limited Liability Corporation (LLC) Resolution No. 86-21 F. Limited Liability Corporation Form
275
Proposal for City of Richmond,
Auditing Services for the Port of
Richmond
February 27, 2023
GPP Analytics Inc.
2478 Tierra dr
Los Osos, CA 93402
www.GPPAnalytics.com
Attachment B: GPP Analytics' Proposal for City of Richmond, Auditing Services for the Port of Richmond 276
A. Vendor Cover Letter
February 27, 2023 City of Richmond Thank you for the opportunity to submit a proposal for the auditing Services for the Port of Richmond. We founded GPP Analytics Inc. in 2022 to help state and local governments solve complex problems, improve operations, reduce risks, and deliver effective services to their communities. We are a team of experienced and dedicated performance auditors, analysts, and local government experts. Our team is dedicated solely to helping governments and combined, our team of three partners has over six decades of experience to draw from. Our audits adhere to the Generally Accepted Government Auditing Standards (Yellow Book) from the federal Government Accountability Office and International Professional Practices Framework (IPPF) from the Institute of Internal Auditors.
Julian Metcalf, CIA, MPAPartnerMr . Metcalf has served the San Francisco Budget and Legislative Analyst Office, the Santa Clara County Management Audit Division, as a lead analyst at Moody's Investors Service, and has led numerous audits and studies for local governments.
Eric Spivak, CIA, CGAP , CRMA, MPAPartnerMr . Spivak has served as the County Auditor of Jackson County OR, Audit Manager in the Federated States of Micronesia, Auditor for the City of Scottsdale AZ, and has managed audits and studies for local governments and utility systems.
Mara Vejby, PhDPartnerDr . Vejby hasserved the Santa Clara County Management Audit Division, the San Francisco Budget and Legislative Analyst Office, and as a university lecturer with a deep understanding of the cultural impact on organizational performance and retention. 277
A. Vendor Cover Letter
• Our staff consists of three partner-level auditors. • We have office locations in California and Oregon. • The proposed audit would be managed from our main office at 2478 Tierra Dr, Los Osos, California with support from an additional partner located in San Mateo. • Recent clients of the firm include the Los Osos Community Services District, County of Monterey Auditor-Controller’s Office, the San Luis Obispo City Employee Association, and the City of Oxnard. • A highlighted selection of clients of our team’s recent experience include the San Francisco Board of Supervisors, Santa Clara County Board of Supervisors, and Jackson County Oregon among many others. • We have reviewed and understand all elements of the RFP. • If selected, we intend to perform the services as outlined in the RFP, our proposal herein, and any resulting contract between the City and GPP Analytics Inc. • GPP Analytics Inc. is willing to enter into an agreement under the terms and conditions prescribed by this RFP, insurance requirements (Attachment A) and in the sample Service Agreement (Attachment B). • Each member of our proposed audit team has over three years of verifiable auditing experience. • The proposal price will be valid for at least 180 days. • The primary contact during the RFP is Julian Metcalf, who can be reached at: (415) 290-1032 [email protected] 2478 Tierra drive Los Osos, CA 93402 Please contact me if you have questions. Julian Metcalf, Partner 278
B. Firm’s Experience and Technical Competence
GPP Analytics Inc.
www.gppanalytics.com
(415) 290-1032
Overview
Our team has over six decades of combined experience auditing and analyzing organization with a similar complexity to the Port of Richmond. The majority of the team’s work has been conducting management and performance audits for local governments. At the start of our assessments, we invest time in meeting with various levels of staff and stakeholders, doing walkthroughs, site visits, reviewing policies and practices, and conducting document reviews to inform our understanding. Objectivity is at the core of our operations, and we begin all engagements with conflict-of-interest reviews and attestations of independence. Our team’s audit recommendations have been widely implemented with measurable performance improvements for local governments.
The complexity of the proposed Port of Richmond audit is mirrored in several projects managed by our staff. The breadth of the proposed audit matches the annual risk assessment of Santa Clara County developed and implemented by Dr. Vejby. Several audits and studies conducted by Julian Metcalf such as ones covering the Santa Clara County real estate assets and the San Francisco vehicle fleet management have infrastructure, lease, and real estate aspects that compare similarly. Others such as the Management Audit of the Santa Clara County Procurement process looked at department’s organization-wide relationship and impact on overall performance. Mr. Spivak’s tenure as the audit manager for Jackson County has afforded him several audits that overlap such as those covering the Rogue Valley International Airport and Countywide Performance Measure Program among others. On the following pages are several examples of similar projects with reference and contact information available.
San Francisco Fleet Management
In 2019, Julian Metcalf managed an analysis of San Francisco fleet and its use of telematics systems. The study found significant opportunities to reduce costs, reduce vehicle emissions, and improve staff and community safety. The work included site visits, extensive data gathering, analysis, interviews, operational assessments, and recommendations related to use of industry best practices. See example of analysis below in Figure 1.
Work performed for President Norman Yee’s Office, San Francisco Board of Supervisors, for the Budget and Legislative Analyst Office, Erica Maybaum, [email protected], 619-309- 9310. Project budget was $75,000.
279
B. Firm’s Experience and Technical Competence
Figure 1: Excerpt from San Francisco Fleet Study
280
B. Firm’s Experience and Technical Competence
GPP Analytics Inc.
www.gppanalytics.com
(415) 290-1032
County of Santa Clara, In-Home Supportive Services
In 20220, Julian Metcalf and Mara Vejby managed a performance audit of the county’s In-Home Supportive Services using generally accepted government auditing standards of the Yellow Book from the U.S. Government Accountability Office. The audit included a full staffing analysis, customer service analysis, facility analysis, financial review, and numerous field observations.
The audit made several recommendations to improve operations, increase monitoring, and save costs.
Audit contact Terri Possley, IHSS Director, (408) 792-1663. Project budget was $125,000.
City of Oxnard, Rent Stabilization and Just Cause Eviction Fee Study (current project) GPP Analytics is performing a rent stabilization and just cause eviction fee study for the City of Oxnard. The project includes process mapping, cost accounting analysis, best practice analysis, interviews with peer jurisdictions, and recommendations to implement proposed fees for a newly adopted ordinance.
Contact Albert Rameriz, Housing Director, (805) 385-8096, [email protected]. Project budget is $30,000
Jackson County Audit of Airport Passenger Facility Charges In 2021, Eric Spivak managed an audit of Jackson County Audit of Airport Passenger Facility Charges. The audit assessed if the Airport maintained internal controls that reasonably ensured compliance with passenger facility charges (PFC) federal requirements; and the Airport complied with certain laws, regulations, and additional requirements issued by the Federal Aviation Administration (FAA) that may have a direct and material effect on the PFC program.
Santa Clara County Building and Real Estate Study
In 2021, Julian Metcalf managed a study of Santa Clara County's building portfolio. It was the County’s first comprehensive understanding of its multi-billion-dollar real estate assets. The analysis blended several data sources, including financial (SAP), human resources (People Soft), multiple infrastructure maintenance systems, geospatial data, and more, see example diagram in Figure 2 below. The analysis considered the County’s owned property, its maintenance costs, utility costs, the optimization of its revenue leases, the management of its leased portfolio of properties, and its growing deferred maintenance liabilities.
Contact Jeff Draper, Facility and Fleet Director, (408) 918-2700, [email protected].
Project budget was $150,000.
281
B. Firm’s Experience and Technical Competence
GPP Analytics Inc.
www.gppanalytics.com
(415) 290-1032
Figure 2: Excerpt from Santa Clara Property Study
282
C. Proposed Method to Accomplish the Work
GPP Analytics Inc.
www.gppanalytics.com
(415) 290-1032
Audit Standards
Our approach to the audit is guided by our firm’s use of the Generally Accepted Government Auditing Standards (GAGAS or Yellow Book) and International Professional Practices Framework (IPPF) standards. These standards are internationally recognized, help ensure rigorous quality control, and provide an objective and independent framework for the audit. Our standards drive our work to identify the root cause of problems and does so using evidence-based methods as described below.
Phase One: Interviews, Observations, Data Gathering and Risk Assessment Entrance Conference (April)
At the start of the audit, GPP and the Port of Richmond will hold an entrance conference to initiate the audit. The meeting will provide an opportunity for the auditee to ask questions, discuss audit procedures, and discuss the initial request for information.
Interviews and Initial Observations (April)
At the start of our audits, we invest time in meeting with various levels of staff and stakeholders, doing walkthroughs, site visits, reviewing policies and practices, and conducting document reviews to inform our understanding. These interviews can be scheduled for the same week as the entrance conference, onsite, or remote depending on auditee’s preference. GPP will schedule time with the Port to conduct site walkthroughs and observe operations.
Document and Data Review (April)
GPP will make an initial data and document request based on the scope of the audit. We will review the materials and incorporate our initial observations into the audit’s risk assessment. Below is a list of materials we would initially request. • Port policies and procedures
• Staffing roster and organizational chart
• Port’s mission statement, goals, and other strategic documents • Real Estate inventory
• Revenue lease inventory
• Maintenance records and work order reports
• Security incidents and logs
• Sample lease agreements and records
• Loan and debt agreements and records
• List of delinquent tenants, agreements, and related records • Staffing analysis, plan, or other materials previously used to determine staffing levels
• Budget planning documents
283
C. Proposed Method to Accomplish the Work
GPP Analytics Inc.
www.gppanalytics.com
(415) 290-1032
• Sample procurement documents
• Sample accounting transaction records
• Financial oversight records
Risk Assessment (April)
Using the information from the interviews, observations, document review, and data review, we will produce a risk assessment for the audit. The risk assessment will highlight initial observations and preliminary issues and rank them by risk level including scale of potential impact and likelihood. Our risk assessment is then used to inform the following analysis phase by emphasizing analysis and fieldwork in the riskiest areas. The risk assessment also serves as an opportunity for GPP to work with City staff if any parts of the audit need additional consideration or different approaches in the subsequent analysis phase.
Phase Two: Analysis
The risk assessment at the end of the prior phase will help define our analysis. Our analysis will compile evidence to support our recommendations and solutions based on the problems we’ve identified. The tasks below are examples of what we expect to perform but can be refined with the City following the information observed in the risk assessment phase.
Organizational Overview (April-May)
The organizational review will look at the Port holistically starting with assessing the Port’s overall performance as it compares to stated goals, its mission, the City’s goals and mission, legal criteria governing operations of the Port, and industry best practices.
This will set a foundation for determining if the Port is making the best use of public funds. We will conduct a review and survey of peer jurisdictions with similar size and complexity to the Port and perform a comparison to identify new solutions and opportunities for improvement. To assess the Port’s compliance with controls we will perform a series of transaction tests and samples across multiple processes and systems of varying risk and exposure levels. GPP will review the Port’s oversight structure, the performance metrics it reports, public access to information. Our review will make practical recommendations that address any problems identified in the overview.
Operations and Maintenance (April-May)
Our analysis of the Port’s operations and maintenance will include a variety of tests and analysis to determine if the Port is operating effectively and make recommendations to make any necessary improvements. This may include, but is not limited to, the following tasks. Develop process flow maps and perform sample transaction testing to determine adequacy of controls related to leases. Conduct a staffing analysis and workload analysis with peer benchmarking. Review alternative models and structures that may yield lower costs or more effective results. Provide cost estimates and strengths and weaknesses for 284
C. Proposed Method to Accomplish the Work
alternatives considered. Assess the Port’s security practices, policies, and procedures, and compare with industry best practices and benchmarks. Analyze the Port’s infrastructure inventory, maintenance records, work orders, and operational metrics to determine if specific changes should be made to Port properties. Review the Port’s technology systems inventory, road map, and strategic plans to assess alignment with business needs and industry benchmarks. Analyze lease rates, rate schedule, and rate development to industry standards and the local market. Tenant Services (April-May) Our assessment will determine the effectiveness of the tenant services function and make recommendations to improve operations, costs, and correct any observed deficiencies. We will use interviews and focus groups to initially assess responsiveness to customers, city departments, council, the community and regulatory agencies. This will be paired with an analysis of any available data or records that reflect these areas to. We will develop a process map of lease monitoring and reporting and perform sample testing to assess the function’s adequacy. GPP will review tenant services’ policies and procedures and conduct a control analysis and make recommendations for improvement. Assess the Port’s delinquent tenants, the Port’s previous attempts to collect, its policies and procedures related to collection and recovery, and make recommendations to recover funds and modify policies for future delinquencies. Conduct conflict of interest review tests, assess the existing related policies and procedures, and make recommendations to improve controls related to conflict of interest. General Administration (April-May) The review of the Port’s general administration will consider if the Port is adequately managing public funds and resources effectively. This will include developing process maps of controls using interviews and policies and procedures documents. These maps will help identify areas of potential weakness for additional testing such as procurement, budget process, cash management, rent roll information for current and subleases, transfers, and loans and debt made to the Port. Our testing will be selected from transaction samples from high-risk areas and random samples to analyze overall adequacy. We will also consider the Port’s communication and feedback as it relates to council, tenants, management, staff, and costumers by using a variety of interviews, focus groups, and samples. Finally, we will consider the adequacy of financial oversight by assessing oversight records, communications, and any prior findings from internal or external audit activities. 285
C. Proposed Method to Accomplish the Work
GPP Analytics Inc.
www.gppanalytics.com
(415) 290-1032
Phase Three: Reporting
Draft Report Development and Review (June)
GPP will prepare a written report for the audit. The report will summarize the analysis, audit findings, and recommendations. The team will conduct an internal quality control review in compliance with professional standards and our firm’s policies.
Exit Conference (June)
Once a report is drafted, we’ll hold an exit conference with City staff to review the preliminary material and solicit feedback.
Final Report and Presentation (June)
We will provide a final report and be available to present the report and materials to staff, council, or others as requested.
Project Communication and Monitoring
We recommend that throughout the course of the audit that we have regular check-in meetings with the primary point(s) of contact. We’ve found that these meetings help ensure that any challenges with the project can be identified and resolved quickly, and we can discuss preliminary findings early.
Project Communication and Monitoring
Throughout the audit we will perform quality control reviews using our audit standards and firm’s policies and procedures. When drafting the report, we will perform an in-depth review of the adequacy of audit workpapers, which will be available to the City upon completion of the audit.
Models for Future Use by the City and Port
As requested, we will share any models and technical analysis developed during the audit with the City and Port. All models will include annotations and training for future use if appropriate.
Such models are often helpful for organizations to perform follow-up reviews and self- assessments well after they have implemented an audit’s recommendations. 286
D. Project Team
GPP Analytics Inc.
www.gppanalytics.com
(415) 290-1032
Team Overview
Our firm has three principal staff who will serve on the project team. Julian Metcalf will serve as the project manager. Eric Spivak will perform internal quality control and serve as an auditor.
Dr. Vejby will serve as an auditor. All perform fieldwork, analysis, and project management.
Detailed resumes of the project team are on the following pages.
Julian Metcalf, CIA, MPA
Partner
Mr . Metcalf has served the San Francisco Budget and Legislative Analyst Office, the Santa Clara County Management Audit Division, as a lead analyst at Moody's Investors Service, and has led numerous audits and studies for local governments.
Eric Spivak, CIA, CGAP , CRMA, MPA
Partner
Mr . Spivak has served as the County Auditor of Jackson County OR, Audit Manager in the Federated States of Micronesia, Auditor for the City of Scottsdale AZ, and has managed audits and studies for local governments and utility systems.
Mara Vejby, PhD
Partner
Dr . Vejby hasserved the Santa Clara County Management Audit Division, the San Francisco Budget and Legislative Analyst Office, and as a university lecturer with a deep understanding of the cultural impact on organizational performance.
287
D. Project Team
GPP Analytics Inc.
www.gppanalytics.com
(415) 290-1032
Julian Metcalf, CIA
Manages, performance audits, compliance audits, management, and special studies audits for counties, cities, and other governmental agencies. Sixteen years of public sector expertise in local government management, consulting, and financial analysis. This includes serving as the lead analyst for a $43 billion portfolio of local government bonds ratings at Moody’s Investors Service, conducting and managing audits and studies at Harvey M. Rose, special studies, revenue analysis, and implementing technology projects such as interactive dashboards and geospatial analysis.
Finance and Government Operations
• Audit of Tax and Fee Collection Processes and Information Sharing, City of Los Angeles • Management Audit of Claims Unit, City of Los Angeles
• Management audit of Procurement Process, County of Santa Clara • Special Study of Analysis of Small Business Displacement, City and County of San Francisco • Management audit of Information Services Department, County of Santa Clara • Annual Review of Mayor’s Proposed $13 billion budget for the City and County of San Francisco Board of Supervisors
• Annual Review of County Executive’s Proposed $11.5 billion budget for the County of Santa Clara Board of Supervisors
• Analysis of City of Phoenix’s financial condition and budgeting practices • Monitoring and analysis of a $43 billion portfolio of local government bond ratings at Moody’s Investors Service
• Assessed the financial and economic condition, governance, and debt portfolio of hundreds of cities, counties, school districts, and enterprise districts across the western states for Moody’s Investors Service
Public Safety and Justice
• Management Audit of Sheriff’s Custody Bureau, County of Santa Clara • Management Audit Los Altos Hills County Fire District, County of Santa Clara • Audit of the Implementation of Recommendations for Custody Improvement, County of Santa Clara • Management Audit of the Juvenile Probation William F. James Ranch Facility, County of Santa Clara Building, Planning, Public Works, and Transportation
• Special Study of Santa Clara County Property Owned and Leased by the General Fund and Roads and Airports Departments, County of Santa Clara
• Performance Audit Evaluating the Assessment and Collection of Wastewater Fees, Sacramento Regional County Sanitation District
• Policy Analysis of Vehicle Telematics for City Vehicles, City and County of San Francisco • Policy Analysis of Vehicle Telematics for City Vehicles Update, City and County of San Francisco • Policy Analysis of Public Art Programs, City and County of San Francisco 288
D. Project Team
• Policy Analysis of Construction Noticing, City and County of San Francisco Health and Social Services • Management Audit of In-Home Supportive Services program, County of Santa Clara • Management audit of Valley Health Plan, County of Santa Clara • Special Study of In-Home Care for Seniors, City and County of San Francisco Technology and Geospatial • Financial and budget monitoring dashboard tool, Los Osos Community Services District • Digitized accounts payable processes, Los Osos Community Services District • Interactive dashboard of Annual Countywide Risk Assessment, County of Santa Clara • Interactive dashboard and map of City-owned vehicle use, telematics, and safety violation information, City and County of San Francisco • Interactive dashboard and map of public art programs, City and County of San Francisco • Interactive dashboard of construction noticing requirements, City and County of San Francisco • Interactive dashboard of County prison occupancy and staffing trends, County of Santa Clara • Information technology service catalog, San Francisco Municipal Transportation Agency PROFESSIONAL HISTORY: GPP Analytics Inc., Partner, Partner, 2022- Harvey M. Rose Associates, LLC, Principal Analyst, 2017 - 2022 San Francisco Municipal Transportation Agency, IT Business Operations Manager, 2016-2017 Harvey M. Rose Associates, LLC, Principal Analyst, 2014 - 2016 Moody’s Investors Service, San Francisco, CA, Analyst, 2010-2014 Empire State Development Corporation, New York, NY, Graduate Intern, 2009-2010 GCA Strategies, San Francisco, CA, Analyst, 2007-2008 UC Berkeley, Berkeley CA, Staff Research Associate, 2006-2007 EDUCATION: Master of Public Administration (MPA) Public and Nonprofit Management and Policy, New York University, Wagner Graduate School of Public Service, 2010 Bachelor of Arts in Geography, San Francisco State University, 2006 PROFESSIONAL CERTIFICATIONS: Certified Internal Auditor (CIA), Institute of Internal Auditors Tableau Desktop Specialist, Tableau Software Information Technology Infrastructure Library (ITIL) Foundation, AXELOS Global Best Practice 289
D. Project Team
Eric Spivak, CIA, CGAP, CRMA Manages compliance audits, performance audits, program audits, management audits, and special studies for counties, cities, and other governmental agencies. Twenty-eight years of public sector expertise, local government management, consulting, training, and analytical experience including nine years as the county auditor for a county with a $575 million annual budget, with additional years of experience as a staff auditor and manager at the local, state, and national levels of government. Finance and Government Operations • Audit of Finance and Treasury Functions, Jackson County, OR • Audit of Collection of Funds for and from Other Jurisdictions, County of Jackson, OR • Audit of Compliance with Federal Awards (Single Audit), Jackson County, OR • Audit of Performance Measurement Program, Jackson County, OR • Special Study of Marijuana Grow Sites Impact on County Operations, Jackson County, OR • Management Audit of HR Recruitment Processes, Jackson County, OR • Managed Jackson County’s Application for FEMA Assistance • Managed Jackson County’s Use of COVID-19 CARES Act Funding • Financial Compliance Audits of several Ohio municipalities • Risk Assessment and Cash Control Audit of Vendor Operations, Metro Gov, Oregon • Citywide Benchmarking Study, Spokane, WA Public Safety and Justice • Jail Demographic Study, Jackson County, OR • Management Audit of Search and Rescue Program, Jackson County, OR • Audit of Civil Records Division, Jackson County, OR • Management Audit of Juvenile Justice Program, Jackson County, OR • Audit of Alaska Department of Corrections Prison Construction Project, Anchorage, AK • Management Audits of Multiple Arizona County Juvenile Probation Offices • Training Program Evaluation, Adult Probation Department, Maricopa County, AZ • Special Study of Patrol Staffing, Sheriff’s Office, Jackson County, OR • Audit of Property Room Internal Controls, Sheriff’s Office, Jackson County, OR • Service Providers Compliance Audit, Juvenile Justice Program, Jackson County, OR Building, Planning, Public Works, and Transportation • Management Audit, Planning Department, Jackson County, OR • Management Audit, Code Enforcement Program, Jackson County, OR • Internal Controls Audit of Building Department Permit Fee Collections, City of Atherton • Audit of Passenger Facilities Charge Collection and Use, Rogue Valley International Airport • Internal Controls Audit of Parking Revenue, Rogue Valley International Airport 290
D. Project Team
Health and Social Services • Management Audit of Community Partners Grant Program, Jackson County, OR • Contract Compliance Audit of Jail Healthcare Provider, Jackson County, OR • Management Audit of Developmental Disabilities Program, Jackson County, OR • Special Study of Restaurant Inspection Fees System • Process Improvement Study, Riverview Medical Center, Red Bank, NJ • Performance Audit of Arizona Foster Care Review Program, Phoenix, AZ Miscellaneous Government Operations • Management Audit of Assessor’s Office, Jackson County, OR • Risk Assessment and Internal Control Audit, Washington State Dept. of Financial Institutions • Management Audit of Municipal Golf Operations, Tempe, AZ Utility Audits • Affiliate Transactions Audit, San Diego Gas and Electric • Affiliate Transactions Audit, Southern California Gas • Original Cost of Plant Audit, Commonwealth Edison, Chicago, IL • Sarbanes-Oxley Audit, Chugach Electric Association, Anchorage, AK PROFESSIONAL HISTORY: GPP Analytics Inc., Medford, OR, Partner, 2023 - Jackson County, Medford, OR, County Auditor, 2013 - 2023 Self-employed, Cincinnati, Freelance Auditor, OH 2010-2013 Office of the National Public Auditor, Federated States of Micronesia, Audit Mgr., 2009-2010 Self-employed, Salem, OR, Freelance Auditor, 2005-2010 City of Scottsdale, Scottsdale, AZ, 2001-2005, Internal Auditor Administrative Office of the Courts, Phoenix, AZ, 1998-2005, Compliance and Program Auditor Self-employed, Tempe, AZ, freelance auditor, 1995-1998 Office of the Auditor General, Phoenix, AZ, Performance Auditor, 1994-1995 EDUCATION: Master of Public Administration (MPA) Program Evaluation and Policy Analysis, Arizona State University, School of Public Affairs, 1994 Bachelor of Arts in Political Science, Arizona State University, 1990 PROFESSIONAL CERTIFICATIONS: Certified Internal Auditor (CIA), Institute of Internal Auditors Certified Government Auditing Professional, Institute of Internal Auditors Certification in Risk Management Assurance, Institute of Internal Auditors 291
D. Project Team
GPP Analytics Inc.
www.gppanalytics.com
(415) 290-1032
SELECTED PUBLICATIONS:
Towards a Healthier Relationship: Reflections on an Auditee’s Stress at Being Audited, Association of Local Government Auditors Quarterly, Fall 2020 When Supervisors Coach: A Best Practice for Staff Development, Association of Local Government Auditors Quarterly, Fall 2017
Ask Not What You Can Do for Others; Ask What A Mentor Can Do For You: The Benefits of Participating in the ALGA Mentoring Program, Local Government Auditors Quarterly, Winter 2016
Reflections On Becoming A Mentor: Minions, Karma, and Everything In Between, Local Government Auditors Quarterly, Fall 2016
S
ELECTED PRESENTATIONS:
Cognitive Bias and Its Impact on Decision Making, Association of Local Government Auditors Annual Conference, May 2, 2022
Simple Steps to Reducing Fraud, International Association of Government Officials, Houston, TX, July 15, 2019
Fraud Prevention, Oregon Association of County Clerks, Ashland, OR August 9, 2018 Basic Statistical Tools Made Easy , Association of Local Government Auditors Regional Conference, Portland, OR October 5, 2017
Developing Tomorrow’s Leaders Today: How Supervising, Coaching, and Mentoring All Differ But All Contribute, Association of Local Government Auditors annual conference Atlanta, GA May 5, 2017
Not Bayonetting the Wounded: Achieving a Balanced Approach to the Internal Audit Function, Association of Local Government Auditors Annual Conference, Austin, TX May 23, 2016
Fundamental Principles of Effective Written Communication, Spokane Chapter of the Institute of Internal Auditors, Spokane, WA May 13, 2016
Writing Effectively for a Busy Audience, Association of Local Government Auditors Regional Conference, Clearwater, FL April 3, 2015
Effective Audit Writing, Oregon Secretary of State’s Audits Division, Salem, Oregon February 25-26, 2013, and March 18-19, 2013
Implementing Program Evaluation Into the Internal Audit Function, Salem Chapter of the Institute of Internal Auditors, Salem, Oregon February 20, 2013 Performance Auditing: Moving Beyond Controls and Compliance, Indian Technical & Economic Cooperation Public Sector Expenditure Training Symposium, New Delhi, India February 28, 2012 292
D. Project Team
GPP Analytics Inc.
www.gppanalytics.com
(415) 290-1032
Mara Vejby, PhD
Experience:
Manages performance audits, compliance audits, program audits, management audits, and special studies for counties and other governmental agencies. Fourteen years research and data analysis experience with an additional five years of public sector expertise, community engagement, local government management, and consulting, including leading the annual budget analysis and county-wide risk assessment for a $11.5 billion budget county.
Finance and Government Operations
• Annual Review of County Executive’s Proposed $11.5 billion budget for the County of Santa Clara Board of Supervisors
• Annual Countywide Risk Assessment. The risk index includes budget and staffing changes, vacancies, contract and asset values, County emergency preparedness and sustainability, legal risk, and work safety risks for the County of Santa Clara • Management Audit of the Employee Services Agency, County of Santa Clara Public Safety and Justice
• Special study of Law Enforcement oversight in cities and counties in California, Oregon, Washington, Nevada, and Texas at the request of the Santa Clara County Board of Supervisors • Special Study of County contractors with inmate contact, County of Santa Clara • Management Audit of the Medical Examiner-Coroner, County of Santa Clara • Special Study of fatalities among 0–5-year-olds, County of Santa Clara • Management Audit of the Public Defender Office, County of Santa Clara • Management Audit of the District Attorney’s Consumer Protection Unit, County of Santa Clara Health and Social Services
• Management Audit of In-Home Supportive Services program, County of Santa Clara • Management audit of Valley Health Plan, County of Santa Clara • Management audit of Community Health Services specialty clinics, County of Santa Clara • Management audit of Emergency Medical Services Agency, County of Santa Clara • Department of Employment and Benefit Services, County of Santa Clara Building, Planning, Public Works, and Transportation
• Management Audit of the Capital Programs Division, County of Santa Clara • Board memo regarding Valley Transportation Authority services relative to County public services, County of Santa Clara
• Special Study of the Housing Authority, County of Santa Clara 293
D. Project Team
GPP Analytics Inc.
www.gppanalytics.com
(415) 290-1032
Miscellaneous Business Operations
• Strengths, Weaknesses, Opportunities and Threats (SWOT) Analysis of firm -wide operations, Harvey M. Rose Associates, LLC
• Fundraising, financial, and perspective donor reports for development, Woodside Priory School • Community engagement with California Pomo tribes to foster tribal language preservation and revitalization
PROFESSIONAL HISTORY:
GPP Analytics Inc., San Mateo, Partner, 2023 -
Harvey M. Rose Associates, LLC, San Jose, CA, Principal Analyst, 2017–2023 Locality Research & Preservation, LLC, Santa Rosa, CA, Founder and Director, 2015–2018 Woodside Priory School, Woodside, CA, Development Associate, 2017 College of Marin, Kentfield, CA, Lecturer of Anthropology, 2016–2017 Osher Lifelong Learning Institute, Sonoma State University, CA, Lecturer of Anthropology, 2014– 2017
Santa Rosa Junior College, Santa Rosa, CA, Lecturer of Anthropology, 2013 - 2017 California Indian Museum & Cultural Center, Santa Rosa, CA, Project Manager, 2010–2012 Law Office of Mary-Alice Coleman, Davis, CA, Office Manager and Legal Assistant, 2006–2007 E
DUCATION:
Doctor of Philosophy, Anthropology, University of Reading, England, 2012 Upgraded from Master to Doctor of Philosophy candidate, Anthropology, University College Cork, Ireland, 2009
Bachelor of Arts, Medieval and Early Modern Studies (emphasis on law), UC Davis, CA, 2007 Associate of Arts, Liberal Arts and Sciences General, Santa Rosa Junior College, CA, 2005 S
ELECTED PRESENTATIONS:
Sufficient Evidence and the Generally Accepted Government Auditing Standards, Harvey Rose, LLC, April 15, 2022.
Process Mapping: different approaches and lessons learned , Harvey Rose, LLC, February 18, 2022.
Interview Tools and Techniques, Harvey Rose, LLC, October 2, 2020. 294
E. Cost Information
GPP Analytics Inc.
www.gppanalytics.com
(415) 290-1032
2023 Rates
Our rates are inclusive of all indirect costs such as administrative, travel, and other support costs.
Julian Metcalf, Partner/Project Manager: $125 per hour
Eric Spivak, Partner/Auditor: $125 per hour
Dr. Mara Vejby, Partner/Auditor: $125 per hour
Proposed Schedule and Costs
Total estimated cost of audit is $81,750. Price valid for at least 180 days.
Phase Task Month
Julian
Metcalf
(Hours)
Eric
Spivak
(Hours)
Mara
Vejby
(Hours)
Total
(Hours) Total Cost
Phase
One
Entrance Conference April 4 4 4 12 $ 1,500
Interviews and
Observations April 20 10 20 50 $ 6,250
Document and Data
Review April 20 20 20 60 $ 7,500
Risk Assessment April 20 20 20 60 $ 7,500
Phase
Two
Organizational Overview April to May 30 10 50 90 $ 11,250 Operations and
Maintenance April to May 50 30 10 90 $ 11,250
Tenant Services April to May 50 10 30 90 $ 11,250
General Administration April to May 30 50 20 100 $ 12,500 Phase
Three
Draft Report
Development and Review June 20 20 10 50 $ 6,250
Exit Conference June 4 4 4 12 $ 1,500
Final Report and
Presentation June 20 10 10 40 $ 5,000
268 188 198 654 $ 81,750
295
F. Value Added Services
GPP Analytics Inc.
www.gppanalytics.com
(415) 290-1032
Optional Ongoing Monitoring
If requested, GPP can implement ongoing or continuous monitoring tools for our clients. This can include monitoring and analysis activities staffed by GPP; automated and semi-automated tools such as machine learning to monitor for red flags of fraud, waste, and abuse; and ongoing performance monitoring, such as interactive data dashboards and performance reporting. 296
G. Contractor Assignment of Sub-Contract
GPP Analytics Inc.
www.gppanalytics.com
(415) 290-1032
The resulting contract shall not be assigned, transferred, or sublet, in whole or in part, without the prior written approval of the City of Richmond.
We have no intention of subcontracting all or part of the proposed audit. 297
H. Previous Contract with the City of Richmond
GPP Analytics Inc. or its staff have no previous contracts with the City of Richmond. 298
I. Exceptions to This Request for Proposal
GPP Analytics Inc.
www.gppanalytics.com
(415) 290-1032
GPP Analytics Inc. takes no exception to this RFP, including but not limited to the City of Richmond’s Standard Services Agreement – RFP (Attachment B). 299
J. Statement of Impartiality and Disclosure
GPP Analytics Inc.
www.gppanalytics.com
(415) 290-1032
GPP Analytics Inc. and its staff are not currently, and will not, during the performance of these services, participate in any other similar work involving a third-party with interests currently in conflict or likely to be in conflict with City of Richmond’s interests.
GPP Analytics Inc. and its staff do not have any pending or active investigations or litigation that may affect the reputation or ability of the proposer to carry out the Project. 300
Disclosure Statement for Limited Liability Companies
This Statement Shall be included with all Bid and Proposal Submissions Is your Business a Limited Liability Company (LLC)? pYES pNO If you answered YES, please provide the City with the names and business addresses of any and all shareholders, directors, officers, members, managers, other authorized persons, partners, and “Beneficial Owners” of the applying LLC. A Beneficial Owner is any person or entity who: (1) exercises substantial control over the applying LLC; (2) owns 25% or more of the interest in the applying LLC; or (3) receives substantial economic benefits from the assets of the applying LLC.
If any LLC shareholder, director, officer, member, manager, other authorized person, partner, or Beneficial Owner is itself an LLC or other business entity, the names and business addresses must also be provided for any and all shareholders, directors, officers, members, managers, other authorized persons, partners, and Beneficial Owners of that LLC or other business entity all the way up through each entity in the organizational chart until ultimate ownership by individual people is disclosed.
Name: _____________________
Title: _____________________
Address:__________________________________________
Name: _____________________
Title: _____________________
Address:__________________________________________
Name: _____________________
Title: _____________________
Address:__________________________________________
☐ Check this box if additional ownership information is attached to this Disclosure Statement.
In signing this Disclosure Statement, I represent that the information submitted in this Disclosure Statement, and any attachments, is true and correct.
Signature: _____________________
Printed Name: _Julian Metcalf____________________
Title: __Partner and Business Manager___________________ Date: __February 21, 2023___________________
X
301
CITY OF RICHMOND
Sanctuary City Compliance Statement
The undersigned, an authorized agent of GPP Analytics Inc. (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”). Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies; ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.
Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.
By executing this Statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.
Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this day of , 20 , at , California.
Printed Name: Title:
Signed: Date:
Business Entity:
Vendor SCCO Compliance Statement (Augt2020)
Julian Metcalf Partner
February 21, 2023
GPP Analytics Inc.
21st February 23 Los Osos
302
Revised Schedule
Auditing Services for the Port of
Richmond
May 17, 2023
GPP Analytics Inc.
2478 Tierra dr
Los Osos, CA 93402
www.GPPAnalytics.com
Attachment C: GPP Analytics' Revised Schedule, Auditing Services for the Port of Richmond 303
GPP Analytics Inc.
www.gppanalytics.com
(415) 290-1032
Phase One: Interviews, Observations, Data Gathering and Risk Assessment Pre-Planning Call
Prior to the audit entrance conference, GPP can meet with City staff such as the main point of contact for the contract, other appropriate City staff, and any executive sponsors of the audit to discuss any background, concerns, and any pertinent planning information.
Entrance Conference (June 15)
At the start of the audit, GPP and the Port of Richmond will hold an entrance conference to initiate the audit. The meeting will provide an opportunity for the auditee to ask questions, discuss audit procedures, and discuss the initial request for information.
Interviews and Initial Observations (June 15-23)
At the start of our audits, we invest time in meeting with various levels of staff and stakeholders, doing walkthroughs, site visits, reviewing policies and practices, and conducting document reviews to inform our understanding. These interviews can be scheduled for the same week as the entrance conference, onsite, or remote depending on auditee’s preference. GPP will schedule time with the Port to conduct site walkthroughs and observe operations.
For planning purposes, we estimated that this may occur following the entrance conference and the week of June 19. However, this depends on the availability of management and staff at the Port.
Document and Data Review (June-July)
GPP will make an initial data and document request based on the scope of the audit. We will review the materials and incorporate our initial observations into the audit’s risk assessment. Below is a list of materials we would initially request. Significant delays in receiving this information could extend our estimated audit schedule. • Port policies and procedures
• Staffing roster and organizational chart
• Port’s mission statement, goals, and other strategic documents • Real estate inventory
• Revenue lease inventory
• Maintenance records and work order reports
• Security incidents and logs
• Sample lease agreements and records
• Loan and debt agreements and records
• List of delinquent tenants, agreements, and related records 304
GPP Analytics Inc.
www.gppanalytics.com
(415) 290-1032
• Staffing analysis, plan, or other materials previously used to determine staffing levels
• Budget planning documents
• Sample procurement documents
• Sample accounting transaction records
• Financial oversight records
Risk Assessment (Mid-July)
Using the information from the interviews, observations, document review, and data review, we will produce a risk assessment for the audit. The risk assessment will highlight initial observations and preliminary issues and rank them by risk level, including the scale of potential impact and likelihood. Our risk assessment is then used to inform the following analysis phase by emphasizing analysis and fieldwork in the riskiest areas. The risk assessment also serves as an opportunity for GPP to work with City staff if any parts of the audit need additional consideration or different approaches in the subsequent analysis phase.
Phase Two: Analysis
The risk assessment at the end of the prior phase will help define our analysis. Our analysis will compile evidence to support our recommendations and solutions based on the problems we’ve identified. The tasks below are examples of what we expect to perform but can be refined with the City following the information observed in the risk assessment phase.
Organizational Overview (July-August)
The organizational review will look at the Port holistically, starting with assessing the Port’s overall performance as it compares to stated goals, its mission, the City’s goals and mission, legal criteria governing operations of the Port, and industry best practices.
This will set a foundation for determining if the Port is making the best use of public funds. We will conduct a review and survey of peer jurisdictions with similar size and complexity to the Port and perform a comparison to identify new solutions and opportunities for improvement. To assess the Port’s compliance with controls, we will perform a series of transaction tests and samples across multiple processes and systems of varying risk and exposure levels. GPP will review the Port’s oversight structure, the performance metrics it reports, public access to information. Our review will make practical recommendations that address any problems identified in the overview.
Operations and Maintenance (July-August)
Our analysis of the Port’s operations and maintenance will include a variety of tests and analysis to determine if the Port is operating effectively and make recommendations to make any necessary improvements. This may include, but is not limited to, the following tasks. Develop process flow maps and perform sample transaction testing to determine adequacy of controls related to leases. Conduct a staffing analysis and workload analysis 305
GPP Analytics Inc.
www.gppanalytics.com
(415) 290-1032
with peer benchmarking. Review alternative models and structures that may yield lower costs or more effective results. Provide cost estimates and strengths and weaknesses for alternatives considered. Assess the Port’s security practices, policies, and procedures, and compare with industry best practices and benchmarks. Analyze the Port’s infrastructure inventory, maintenance records, work orders, and operational metrics to determine if specific changes should be made to Port properties. Review the Port’s technology systems inventory, road map, and strategic plans to assess alignment with business needs and industry benchmarks. Analyze lease rates, rate schedule, and rate development to industry standards and the local market.
Tenant Services (July-August)
Our assessment will determine the effectiveness of the tenant services function and make recommendations to improve operations, costs, and correct any observed deficiencies. We will use interviews and focus groups to initially assess responsiveness to customers, city departments, council, the community, and regulatory agencies. This will be paired with an analysis of any available data or records that reflect these areas, too. We will develop a process map of ease monitoring and reporting and perform sample testing to assess the function’s adequacy. GPP will review tenant services’ policies and procedures and conduct a control analysis and make recommendations for improvement. Assess the Port’s delinquent tenants, the Port’s previous attempts to collect, its policies and procedures related to collection and recovery, and make recommendations to recover funds and modify policies for future delinquencies.
Conduct conflict of interest review tests, assess the existing related policies and procedures, and make recommendations to improve controls related to conflict of interest.
General Administration (July-August)
The review of the Port’s general administration will consider if the Port is adequately managing public funds and resources effectively. This will include developing process maps of controls using interviews and policies and procedures documents. These maps will help identify areas of potential weakness for additional testing such as procurement, budget process, cash management, rent roll information for current and subleases, transfers, and loans and debt made to the Port. Our testing will be selected from transaction samples from high-risk areas and random samples to analyze overall adequacy. We will also consider the Port’s communication and feedback as it relates to council, tenants, management, staff, and costumers by using a variety of interviews, focus groups, and samples. Finally, we will consider the adequacy of financial oversight by assessing oversight records, communications, and any prior findings from internal or external audit activities.
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GPP Analytics Inc.
www.gppanalytics.com
(415) 290-1032
Phase Three: Reporting
Draft Report Development and Review (August)
GPP will prepare a written report for the audit. The report will summarize the analysis, audit findings, and recommendations. The team will conduct an internal quality control review in compliance with professional standards and our firm’s policies.
Exit Conference (September)
Once a report is drafted, we’ll hold an exit conference with City staff to review the preliminary material and solicit feedback.
Final Report and Presentation (September)
We will provide a final report and be available to present the report and materials to staff, council, or others as requested.
307
2023 Rates Our rates are inclusive of all indirect costs, such as administrative, travel, and other support costs. Julian Metcalf, Partner/Project Manager: $125 per hour Eric Spivak, Partner/Auditor: $125 per hour Dr. Mara Vejby, Partner/Auditor: $125 per hour Proposed Schedule and Costs Total estimated cost of audit is $81,750. Price valid for at least 180 days.
Phase Task Month Julian Metcalf (est. Hours) Eric Spivak (est. Hours) Mara Vejby (est. Hours) Total (Hours) Total Cost Phase One
Entrance Conference June 4 4 4 12 $ 1,500 Interviews and Observations June 20 10 20 50 $ 6,250 Document and Data Review June-July 20 20 20 60 $ 7,500 Risk Assessment Mid July 20 20 20 60 $ 7,500 Phase Two
Organizational Overview July - August 30 10 50 90 $ 11,250 Operations and Maintenance July - August 50 30 10 90 $ 11,250 Tenant Services July - August 50 10 30 90 $ 11,250 General Administration July - August 30 50 20 100 $ 12,500 Phase Three
Draft Report Development and Review August 20 20 10 50 $ 6,250 Exit Conference September 4 4 4 12 $ 1,500 Final Report and Presentation September 20 10 10 40 $ 5,000 268 188 198 654 $ 81,750
308
For the Contract between the City of
Richmond and
EXHIBIT B
PAYMENT PROVISIONS
{PLEASE NOTE THAT THE CITY OF RICHMOND SHALL NOT PAY FOR SERVICES
THAT EXCEED THE CONTRACT PA YMENT LIMIT UNLESS A CONTRACT
AMENDMENT HAS BEEN APPROVED BY THE CITY COUNCIL OR THE CITY MANAGER}
1. Provided Contractor is not in default under this Contract, Contractor shall be compensated as provided below.
2. Any and all payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photo copying, meals and travel etc). Invoices, shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.
3. Contractor shall submit timely invoices to the following address:
Attention: City of Richmond, Finance Department - Accounts Payable Project Manager: Department:
PO Box 4046
Richmond, CA 94804-0046
4. All invoices that are submitted by Contra ctor shall be subject to the approval of the City’s Project Manager, before payments shall be authorized.
5. The City will pay invoice(s) within 45 days a fter completion of services to the City’s satisfaction. The City shall not pay late fees or interest.
6. A Richmond business license shall be obtained before any payment under this Contract shall be authorized and the business license must be kept current during the term of this Contract for payments to continue to be authorized.
7. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract shall be executed by the City. The insurance coverage must be kept current during the term of this Contract for payments to continue to be authorized. 309
For the Contract between the City of
Richmond and
EXHIBIT C
AUTHORIZED REPRESENTATIVES AND NOTICES
1. Notices
. All notices, demands, statements, or communications provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the City shall be addressed to the Department Head and (as delineated below in section 1.1) to the project manager responsible for the administration of or the supervision of the scope of work under this Contract. Notices to the Contractor shall be addressed to the party designated by Contractor (as delineated below in section 1.2). Notice shall be deemed delivered (a) upon personal delivery; (b) as of the fifth business day after mailing by United States certified mail, postage prepaid, addressed to the proper party; or (c) as of 12:00 p.m. on the second business day immediately after the day it is deposited with and accepted by Federal Express, or a similar overnight courier service, addressed to the proper party and marked for next business day morning delivery. For the purposes of this Contract, a "business day" means any day Monday through Friday that is not a holiday recognized by the federal government or the State of California.
1. 1 CITY hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:
City of Richmond
Richmond, CA 94804-0046
1. 2 CONTRACTOR hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:
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EXHIBIT D
GENERAL CONDITIONS
1. Independent Contractor . Contractor acknowledges, represents and warrants that Contractor is not a regular or temporary employee, joint venturer or partner of the City, but rather an independent Contractor. This Contract shall not be construed to create an agency, servant, employee, partnership, or joint venture relationship. As an independent Contractor, Contractor shall have no authority to bind City to any obligation or to act as City's agent except as expressly provided herein. Due to the independent Contractor relationship created by this Contract, City shall not withhold state or federal income taxes, the reporting of which shall be Contractor's sole responsibility.
2. Brokers . Contractor acknowledges, represents and warrants that Contractor has not hired, retained or agreed to pay any entity or person any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Contract.
3. City Property . The rights to applicable plans, drawings, reports, calculations, data, specifications, videos, graphics or other materials prepared for or obtained pursuant to this Contract, which, upon request, are to be delivered to City within a reasonable time, shall be deemed assigned to City. If applicable, Contractor shall prepare check prints upon request. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 15 below, indemnify, defend and hold harmless City from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.
4. Patents, Trademarks, C opyrights and Rights in Data
. Contractor shall not
publish or transfer any materials, discoveries, developments, concepts, designs, ideas, know how, improvements, inventions and/or original works of authorship resulting from activities supported by this Contract without the express prior written consent of the City Manager. If anything resulting from activities supported by this Contract is patentable, trademarkable, copyrightable or otherwise legally protectable, City reserves the exclusive right to seek such intellectual property rights. Notwithstanding the foregoing, Contractor may, after receiving City's prior written consent, seek patent, trademark, copyright or other intellectual property rights on anything resulting from activities supported by this Contract. However, City reserves, and Contractor irrevocably grants, a nonexclusive, fully paid-up, royalty-free, assumable, perpetual, worldwide license, with the right to transfer, sublicense, practice and exploit said license and the right to make, have made, copy, modify, make derivative works of, use, sell, 311
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import, and otherwise distribute under all applicable intellectual properties without restriction of any kind said license.
Contractor further agrees to assist City, at City's expense, in every proper way to secure the City’s rights in any patents, trademarks, copyrights or other intellectual property rights relating thereto, including the disclosure to City of all pertinent information and data with respect thereto. Contractor shall also assist City in the execution of all applications, specifications, oaths, assignments, recordations, and all other instruments which City shall deem necessary in order to apply for, obtain, maintain and transfer such rights, or if not transferable, to waive such rights. Contractor shall further assist City in the execution of all applications, specifications, oaths, assignments, recordations and all other instruments which City shall deem necessary in order to assign and convey to City, and any assigns and nominees the sole and exclusive right, title and interest in and to any patents, trademarks, copyrights or other intellectual property rights relating thereto. Contractor further agrees that its obligation to execute or cause to be executed, when it is in Contractor's power to do so, any such instruments or papers shall continue during and at all times after the end of Contractor's services and until the expiration of the last such intellectual property right. Contractor hereby irrevocably designates and appoints City, and its duly authorized officers, agents and servants, as its agent and attorney-in-fact, to act for and in its behalf and stead to execute and file any such applications and to do all other lawfully permitted acts to further the application for, prosecution, issuance, maintenance or transfer of letters of patents, copyright and other registrations. This power of attorney is coupled with an interest and shall not be affected by Contractor's subsequent incapacity.
5. Inspection
. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the CITY, the State of California, and the United States Government.
If the project or services set forth in Exhibit A shall be performed on City or other public property, City shall have the right to inspect such work without notice. If such project or services shall not be performed on City or other public property, City shall have the right to inspect such work upon reasonable notice.
6. Services
. The project or services set forth in Exhibit A shall be performed to the full satisfaction and approval of City. In the event that the project or services set forth in Exhibit A are also itemized by price, City, in its sole discretion, may, upon notice to Contractor, delete certain items or services set forth in Exhibit A, in which case there shall be a corresponding reduction in the amount of compensation paid to Contractor. 312
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Contractor shall, at its own cost and expense, furnish all facilities and equipment necessary for Contractor to complete the project or perform the services required herein, unless otherwise provided in Exhibit A.
7. Records
. Contractor shall keep and make available for inspection and copying by authorized representatives of the City, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the City.
Contractor shall retain all documents pertaining to this Contract for a period of five (5) years after this C ontract's termination (or for any further period that is required by law) and until all Fede ral or State audits are complete and exceptions resolved for this contract's funding period. Upon request, CONTRACTOR shall make thes e records available to authorized representatives of the CITY, the State of California, and the United States Government.
Contractor shall keep full and detailed accounts, maintain records, and exercise such controls as may be necessary for proper financial management under this Contract. The Contractor’s accounting and control systems shall be satisfactory to City. Contractor's accounting systems shall conform to generally accepted accounting principles and all records shall provide a breakdown of total costs charged under this Contract, including properly executed payrolls, time records, utility bills, invoices and vouchers. The City shall be afforded prompt access to Contractor's records, books, and Contractor shall preserve such project records for a period of at least five (5 years after the termination of this Contract , or for such longer period as may be required by law.
Contractor shall permit City and its authorized representatives and accountants to inspect, examine and copy Contractor's books, records, accounts, correspondence, instructions, drawings, receipts, subcontracts, purchase orders, vouchers, memoranda and other data relating to the project or services set forth in Exhibit A, and any and all data relevant to this Contract at any reasonable time for the purpose of auditing and verifying statements, invoices, or bills submitted by Contractor pursuant to this Contract and shall provide such assistance as may be reasonably required in the course of such inspection. Contractor shall also allow City access to the record keeping and accounting personnel of Contractor.
City further reserves the right to examine and re-examine said books, records, accounts, and data during the five (5 year period following the termination of this Contract; and Contractor shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any manner whatever for five (5 years after the termination of this Contract. 313
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Pursuant to California Government Code § 10527, the parties to this Contract shall be subject to the examination and audit of representatives of the Auditor General of the State of California for a period of three (3) years after final payment under this Contract. The examination and audit shall be confined to those matters connected with the performance of this Contract including, but not limited to, the cost of administering this Contract.
8. Changes and Extra Work . All changes and/or extra work under this Contract shall be performed and paid for in accordance with the following:
Only the City Council or the City Manager may authorize extra and/or changed work. Contractor expressly recognizes that other City personnel are without authorization to either order extra and/or changed work or waive contract requirements. Failure of Contractor to secure the authorization for such extra and/or changed work shall constitute a waiver of any and all right to adjustment in contract price due to such unauthorized work and Contractor thereafter shall be entitled to no compensation whatsoever for performance of such extra and/or changed work.
If Contractor is of the opinion that any work which Contractor has been directed to perform is beyond the scope of this Contract and constitutes extra work, Contractor shall promptly notify City of the fact. The City shall make a determination as to whether or not such work is, in fact, beyond the scope of this Contract and constitutes extra work. In the event that City determines that such work does constitute extra work, City shall provide extra compensation to Contractor on a fair and equitable basis. A change order or Contract Amendment providing for such compensation for extra work shall be negotiated between City and Contractor and executed by Contractor and the appropriate City official.
In the event City determines that such work does not constitute extra work, Contractor shall not be paid extra compensation above that provided herein and if such determination is made by City staff, said determination may be appealed to the City Council; provided, however, a written appeal must be submitted to the City Manager within five (5) days after the staff's determination is sent to Contractor. Said written appeal shall include a description of each and every ground upon which Contractor challenges the staff's determination.
9. Additional Assistance
. If this Contract requires Contractor to prepare
plans and specifications, Contractor shall provide assistance as necessary to resolve any questions regarding such plans and specifications that may arise during the period of advertising for bids, and Contractor shall issue 314
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any necessary addenda to the plans and specifications as requested. In the event Contractor is of the opinion that City's requests for addenda and assistance is outside the scope of normal services, the parties shall proceed in accordance with the changes and extra work provisions of Section 8 of these General Conditions.
10. Professional Ability. Contractor acknowledges, represents and warrants that Contractor and its employees are skilled and able to competently provide the services hereunder, and possess all professional licenses, certifications, and approvals necessary to engage in their occupations.
City has relied upon the professional ability and training of Contractor as a material inducement to enter into this Contract. Contractor shall perform in accordance with generally accepted professional practices and standards of Contractor's profession. In the event that City, in its sole discretion, desires the removal of any person employed or retained by Contractor to perform services hereunder, such person shall be removed immediately upon receiving notice from City.
11. Business License
. Contractor shall obtain a Richmond Business License
before performing any services required under this Contract. The failure to so obtain such license shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.
12. Termination Without Default. Notwithstanding any provision herein to the contrary, City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder, immediately upon written notice to Contractor. Contractor may terminate this Contract at any time in its sole and absolute discretion and without cause upon 30 days' written notice to City. In the event of termination by either party, Contractor shall be compensated for: (1) all authorized work satisfactorily performed prior to the effective date of termination; (2) necessary materials or services of others ordered by Contractor for this Contract, prior to receipt of notice of termination, irrespective of whether such materials or services of others have actually been delivered, provided that Contractor is not able to cancel such orders. Compensation for Contractor in such event shall be determined by City in accordance with the percentage of the project or services completed by Contractor; and all of Contractor's finished or unfinished work product through the time of the City's last payment shall be transferred and assigned to City. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.
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13. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Section 12 of these General Conditions; provided, however, there shall be deducted from such amount the amount of damage, including at
torney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.
14. Conflict of Interest. Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.
15. Indemnification.
(a)
If this Contract is a contract for design professional services subject to California Civil Code Section 2782.8(a) and Contractor is a design professional, as defined in California Civil Code Section 2782.8(b)(2), Contractor shall hold harmless, defend and indemnify the City, its officers, agents, employees, and volunteers from and against any and all claims, damages, losses, and expenses including attorneys’ fees arising out of, or pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Contractor, except where caused by the active negligence, sole negligence, or willful misconduct of the City. To the fullest extent permitted by law, Contractor shall immediately defend and indemnify the City and its officers, agents, employees, and volunteers from and against any and all liabilities, regardless of nature or type, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor, or its employees, agents, or subcontractors.
Liabilities subject to the duties to defend and indemnify include, without limitation, any and all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. Contractor’s obligation to 316
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indemnify applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of an indemnified party.
(b) If this Contract is not a contract for design professional services subject to California Civil Code Section 2782.8(a) or Contractor is not a design professional as defined in California Civil Code Section 2782.8(b)(2), Contractor shall indemnify, defend, and hold harmless the City, its officers, agents, employees and volunteers from any and all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by Contractor or any person directly or indirectly employed by, or acting as, the agent for Contractor in the performance of this Contract, including the concurrent or successive passive negligence of the City, its officers, agents, employees or volunteers.
(c) It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Contractor shall be obligated to defend, in all legal, equitable, administrative, or special proceedings, with counsel approved by the City, the City and its officers, agents, employees, and volunteers, immediately upon tender to Contractor of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination that persons other than Contractor are responsible for the claim does not relieve Contractor from its separate and distinct obligation to defend under this Section 15. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent counsel if Contractor asserts that liability is caused in whole, or in part, by the negligence or willful misconduct of an indemnified party. (d) The review, acceptance or approval of the Contractor’s work or work product by any indemnified party shall not affect, relieve or reduce the Contractor’s indemnification or defense obligations. This Section 15 survives completion of the services or the termination of this Contract.
The provisions of this Section 15 are not limited by, and do not affect, the provisions of this Contract relating to insurance.
(e) Acceptance of insurance certificates and endorsements required under this Contract does not relieve Contractor from liability under this Section
15. This Section 15 shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.
16. Safety
. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor shall perform all work hereunder in full compliance with applicable local, state and federal safety requirements including but not limited to Occupational Safety and Health Administration requirements, and shall assume sole and complete 317
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responsibility for the safety of Contractor's employees and any subContractor's employees. If a death, serious personal injury or substantial property damage occurs in connection with the performance of this Contract, Contractor shall immediately notify the City by telephone.
17. Insurance. Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.
18. Non-Liability of Officials and Employees of the City. No official or employee of the City shall be personally liable for any default or liability under this Contract.
19. Compliance with Laws. Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals, with respect to this Contract, including without limitation environmental laws, employment discrimination laws and prevailing wage laws. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50, 2.52, 2.56, and 2.60, if applicable.
Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor shall promptly provide to City documents and information verifying its compliance with the Living Wage Ordinance. Also as prescribed in § 2.60.070, Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance.
Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or subcontractor under a contract or subcontract with the City for public work or for goods or for services to refrain from discriminatory employment or subcontracting practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential subcontractor.
Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at
http://www.ci.richmond.ca.us/workplacepolicies
. Contractor agrees to
abide by the terms and conditions of said policies.
20. Limitations upon Subcontracting and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated 318
General Conditions/EJ/TE 01-19-11 9 of 13
under this Contract and shall not
assign this Contract, nor any portion
hereof or monies due or to become due, without the prior written consent of the City Council or its designee.
Contractor acknowledges that the services which Contractor shall provide under this Contract are unique, personal services which, except as otherwise provided herein, Contractor shall not assign or sublet to any other party without the prior written approval of City, which approval may be withheld in City's sole and absolute discretion. In the event that City, in writing, approves any assignment or subletting of this Contract or the retention of subcontractors by Contractor, Contractor shall provide to City upon request copies of each and every subcontract contract prior to the execution thereof by Contractor and subcontractor. Any assignment by Contractor of any or all of its rights under this Contract without first obtaining City's prior written consent shall be a default under this Contract.
The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint-venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
21. Integration
. This Contract constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes any previous oral or written agreement; provided, however, that correspondence or documents exchanged between Contractor and City may be used to assist in the interpretation of the Exhibits to this Contract.
22. Modifications and Amendments. This Contract may be modified or amended only by a change order or Contract Amendment executed by both parties and approved as to form by the City Attorney.
23. Conflicting Provisions. In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Conditions as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.
24. Non-exclus
ivity. Notwithstanding any provision herein to the contrary, the services provided by Contractor hereunder shall be non-exclusive, and 319
General Conditions/EJ/TE 01-19-11 10 of 13
City reserves the right to employ other Contractors in connection with the project.
25. Exhibits. All Exhibits hereto are made a part hereof and incorporated herein by reference; provided, however, that any language in Exhibit A which does not pertain to the project description, proposal, scope of services, or method of compensation (as applicable) , or any corresponding responsibilities of City, shall be deemed extraneous to, and not a part of, this Contract.
26. Force Majeure. Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.
27. Time of the Essence. Time is of the essence of this Contract. Contractor and City agree that any time period set forth in Exhibit A represents their best estimates with respect to completion dates and both Contractor and City acknowledge that departures from the schedule may occur.
Therefore, both Contractor and City will use reasonable efforts to notify one another of changes to the schedule. Contractor shall not be responsible for performance delays caused by others, or delays beyond Contractor's control, and such delays shall extend the times for performance of Contractor's work.
28. Confidentiality. Contractor agrees to comply with, and to require its employees, agents and partners to comply with, all applicable State or Federal statutes or regulations respecting confidentially, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that:
All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purposes not directly connected with the administration of such service.
No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service.
320
General Conditions/EJ/TE 01-19-11 11 of 13
29. Third Parties. Nothing herein shall be interpreted as creating any rights or benefits in any third parties. For purposes hereof, transferees or assignees as permitted under this Contract shall not be considered "third parties."
30. Governing Law. This Contract shall be construed in accordance with the law of the State of California without regard to principles of conflicts of law.
This Contract is made in Contra Costa County, California, and any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County, California.
31. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased or renewed by the City under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure by City to continue the purchase of all or any failure to continue purchase of all or any such services from Contractor.
32. Claims. Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.
33. Interpretation. This Contract shall be interpreted as if drafted by both parties.
34. Warranty. In the event that any product shall be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.
35. Severability. In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view 321
General Conditions/EJ/TE 01-19-11 12 of 13
toward effecting the purpose of this Contract, and the validity and enforceability of the remaining pr
ovisions or portions or applications
thereof, shall not be affected thereby.
36. Authority. City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that he or she is duly authorized to enter into and execute this Contract on behalf of Contractor, and shall be personally liable to City if he or she is not duly authorized to enter into and execute this Contract on behalf of Contractor.
37. Waiver. The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach.
Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payments therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.
38. Possessory Interest. If this Contract results in the Contractor having possession of, claim to or right to the possession of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue and Taxation Code 107), such interest or improvements may represent a possessory interest subject to property tax, and Contractor may be subject to the payment of property taxes levied on such interest.
39. Performance and Final Acceptance
.
Contractor represents that it is experienced, qualified, registered, licensed, equipped, organized and financ
ed to perform the services under this
Contract.
Contractor shall perform the services under this Contract with that degree of skill and judgment normally exercised by professional firms performing services of a similar nature in the State of California, and shall be responsible for the professional quality, technical accuracy and coordination of the services it performs under this Contract. In addition to the other rights and remedies which City may have, Contractor shall, at its own expense, correct any services which fail to meet the above standard. 322
General Conditions/EJ/TE 01-19-11 13 of 13
City shall provide Cont
ractor an opportunity to cure errors and omission
which may be disclosed during the review of submittals, with no increase in the authorized Contract Payment Limit. Should Contractor fail to make necessary corrections in a timely manner, such corrections shall be made by the City and the cost thereof shall be charged to Contractor.
If warranted, City shall determine, and Contractor may request such determination, that Contractor has satisfactorily completed performance of this Contract. Upon such determination, City shall issue to Contractor a written Notice of Final Acceptance, after which Contractor shall not incur further costs under this Contract. Contractor shall respond to such Notice of Final Acceptance by executing and submitting to City a Release and Certificate of Final Payment.
40. Survival. The rights and obligations of the parties which by their nature survive termination or completion of the services covered by this Contract shall remain in full force and effect after termination or completion. 323
For the Contract between the City of
Richmond and
EXHIBIT E
SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable):
324
For the Contract between the City of
Richmond and
EXHIBIT F
INSURANCE PROVISIONS
During the entire term of this Contract and any extension or modification thereof, the CONTRACTOR shall keep in effect insurance policies meeting the insurance requirements specified in the insurance provisions which are attached hereto and incorporated herein by this reference.
325
___ Exhibit F
___ Sectio
n 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Type 2 – Page
1 of 3
Revised: June 2011
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.
CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.
CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.
CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.
Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.
City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.
Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.
Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:
1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).
2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).
3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.
4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.
5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.
6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)
Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.
If CONTRACTOR
is self-insured, provide a certificate of Permission to Self- Insure, signed by the California Department of Industrial Relations and Self- Insurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.
General Liability
(primary and excess limits
combined)
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit.
Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
X
326
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Type
2 – Page 2 of 3
R
evised: June 2011
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.
PROJECT COST REQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o
Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.
Required Policy Conditions
Additional Insured Endorsement Applicable to General Liability coverage.
The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.
ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not
exclude products and completed operations
coverage. If it does, then CG 20 37 (10/01) is also required.
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
.
Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.
Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.
Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.
Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.
A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONT
RACTOR must replace coverage immediately and provide notice to City.
Um
brella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies.
Claims-Made Policies
327
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Type
2 – Page 3 of 3
R
evised: June 2011
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.
Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.
CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.
Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin.
The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.
Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.
Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.
Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.
If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.
Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.
Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including br eaches of warranties shall not
affect coverage provided to the City, its officers, officials, employees or volunteers.
Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
328
CITY OF RICHMOND
Sanctuary City Compliance Statement
The undersigned, an authorized agent of GPP Analytics Inc. (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”). Con tractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Con tractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide varie ty of sources for the purposes of reselling such information to their customers, whic h include both private-sector business and government agencies; ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Ex treme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar servic es ."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.
Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effecti ve date of the contract termination.
By executing this Statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.
Based on the foregoing, the undersigned declares under penalty of perjury un der the laws of the State of California that the foregoing is true and correct. Execu ted this d ay of , 20 , at , California.
Printed Name: Title:
Signed: Date:
Business Entity:
Vendor SCCO Compliance Statement (Augt2020)
Julian Metcalf Partner
February 21, 2023
GPP Analytics Inc.
21st February 23 Los Osos
EXHIBIT G: Sanctuary City Compliance Statement
329
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City of Richmond
Auditing Services for the Port of Richmond, bidding on 02/27/2023 3:00 PM (PDT)
Printed 05/30/2023
PlanetBids, Inc.
368
City of Richmond
Auditing Services for the Port of Richmond, bidding on 02/27/2023 3:00 PM (PDT)
Printed 05/30/2023
PlanetBids, Inc.
369
City of Richmond
Auditing Services for the Port of Richmond, bidding on 02/27/2023 3:00 PM (PDT)
Printed 05/30/2023
PlanetBids, Inc.
370
City of Richmond
Auditing Services for the Port of Richmond, bidding on 02/27/2023 3:00 PM (PDT)
Printed 05/30/2023
PlanetBids, Inc.
371
City of Richmond
Auditing Services for the Port of Richmond, bidding on 02/27/2023 3:00 PM (PDT)
Printed 05/30/2023
PlanetBids, Inc.
372
City of Richmond
Auditing Services for the Port of Richmond, bidding on 02/27/2023 3:00 PM (PDT)
Printed 05/30/2023
PlanetBids, Inc.
373
City of Richmond
Auditing Services for the Port of Richmond, bidding on 02/27/2023 3:00 PM (PDT)
Printed 05/30/2023
PlanetBids, Inc.
374
City of Richmond
Auditing Services for the Port of Richmond, bidding on 02/27/2023 3:00 PM (PDT)
Printed 05/30/2023
PlanetBids, Inc.
375
City of Richmond
Auditing Services for the Port of Richmond, bidding on 02/27/2023 3:00 PM (PDT)
Printed 05/30/2023
PlanetBids, Inc.
376
5/31/2023
Evaluation of Consulting Firm for the Oversight and Compliance of ARPA Funds RFP Auditing Services for the Port of Richmond
Rater 1 Rater 2 Rater 3 Rater 4 Rater 5 TOTAL
GPP Analytics 40 60 55 57 52 264
377
June 6, 2023
Finance Department
DATE: June 6, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Nickie Mastay, Deputy City Manager, Internal Services
Mubeen Qader, Deputy Director of Finance
Antonio Banuelos, Accounting Manager
Subject:
Approval of New Fees for a Revised Master Fee Schedule
FINANCIAL IMPACT: This update of the Master Fee Schedule adjusts User Fees by the Bureau of Labor Statistics Employment Cost
Index (ECI). The ECI adjusts for wage rate inflation in local governments. For those fees adjusted in 2022, the inflation factor is 9.1 percent. For fees adopted as part of the User Fee Study in 2022, the ECI adjustment is 6.4
percent.
Based on the level of activity in the prior year, the
proposed fee adjustments would generate additional
annual revenue totaling $846,000 for the City of
Richmond across various departments and funds.
PREVIOUS COUNCIL
ACTION:
May 2, 2023
STATEMENT OF THE
ISSUE:
Sections 2.34.040 (Schedule of fees and service
charges) and 13.45.020 (Approval of adjustments by City Council) of the Richmond Municipal Code authorize
periodic adjustments to all City levied fees and charges, subject to approval by the City Council. City staff is requesting adoption of an ordinance to establish new
fees and charges as outlined in the proposed Master Fee Schedule.
AGENDA
REPORT
378
June 6, 2023
RECOMMENDED ACTION:
ADOPT an ordinance (second reading) establishing
certain fees for the proposed Master Fee Schedule -
Finance Department (Mubeen Qader/Antonio Banuelos
510-620- 6741).
DISCUSSION:
Section 2.34.040 of the Richmond Municipal Code (RMC) (Schedule of fees and service charges) provides that “The City Manager shall review the fees and charges based upon the review schedule set forth (herein) and shall set and adjust the fees or charges so as to recover up to the … costs reasonably necessary to provide the listed regulations, products or services.”
Additionally, Sections 13.45.010 and 13.45.020 of the RMC, as recently amended by the Richmond City Council in its May 2, 2023 meeting, further provides that
The Director of Finance of the City shall adjust all city -levied taxes, fees and charges provided for in the Richmond Municipal Co de on a yearly basis, or as needed, in accordance with any increase or decrease in the Bureau of Labor Statistics Employment Cost Index (ECI), State and Local Government Workers component, during the preceding fiscal year.
Additionally, a comprehensive fee study should be conducted at least every five years.
And
Each year, the Director of Finance shall submit to the City Council a report listing all proposed adjustments for approval. No proposed adjustment shall take effect until it is approved by the City Council. The Council may reject, but may not modify, any one or more of the proposed adjustments in any report before approving the adjustments.
This update of the Master Fee Schedule adjusts user fees by the Bureau of Labor Statistics Employment Cost Index (ECI). The ECI adjusts for wage rate inflation in local governments. In this update, City staff is proposing to update fees by 6.4 percent or 9.1 percent. The 6.4 percent inflation factor will be used for those fees rates that were part of the User Fee Study update from Willdan and approved in March and May 2022. The
6.4 percent corresponds to the change of the ECI from the previous fee adoption date.
The 9.1 percent inflation factor will be used for most other fees that were not part of the User Fee Study. This 9.1 percent change factor captures the change in ECI adopted in March 2022 and May 2022 that used the 2021 ECI index.
The Finance Department has worked with Willdan Financial Services to develop the City of Richmond’s Impact Fee and User Fee reports. The scope of services provided under this program are designed to produce reports used in updating the Master Fee Schedule to help better capture City costs incurred in providing City services and to 379
June 6, 2023
offset the impacts of new development. The Impact Fee section is still pending, and Finance staff will return shortly with those proposed changes.
The Master Fee Schedule proposed for adoption by the City Council includes the following changes and/or adjustments:
The fee schedule is adjusted to reflect the change in the ECI, as provided in Section 13.45.010 of the RMC. To conform to legal requirements, the effective date for fees adjusted by the ECI is 30 days after City Council’s final approval of the ordinance amendment and adoption of the resolution.
The Community Development Department worked with SCI Consulting Group to process the Cost Recovery Analysis for the Commercial Cannabis Regulatory Fees. The proposed cannabis regulatory fees capture the cost of permitting and regulating cannabis operations by various City departments. This study was undertaken to reflect the transition of enforcement activities from the Richmond Police Department to the Code Enforcement Unit, and updated activities by various City departments. These costs are then allocated to the payor in a way that demonstrates that the costs bear a fair or reasonable relationship to the payor’s burden on or benefits from the program. These new fees are listed in the Ordinance (Attachment 1 – MFS Ordinance and Attachment 3 – Commercial Cannabis Regulatory Fees Report 2023).
The Subregional Transportation Mitigation Program (STMP) Fees included in the Impact Fees section are set by West Contra Costa Transportation Advisory Committee (“WCCTAC”). The updated rates are effective July 1, 2023. (Attachment 4 – STMP Memo).
The Recreation facility rental fees for the various sites display the current discounts given to both rentals to other government agencies (discount of 50 percent) and non-profit rentals (discount of 25 percent).
The Transportation – Parking Management Fees were part of the User Fee Study and should have been included in the 2022 update but were not. The proposed fees found in this update are those from the study plus the ECI increase applied to the rest of the fees in the User Fee Study.
City staff is currently working with Willdan Financial in finalizing the Impact Fees.
The scope of services provided under this program is designed to produce reports used in the updating of the Master Fee Schedule to help better capture City costs in providing City services and to offset the impacts of new development.
380
June 6, 2023
NEXT STEPS:
City staff will return on June 6, 2023, for the adoption (second reading) of the ordinance adopting the new fees and adoption of the resolution amending the current fees.
City staff will also return in the next few weeks with proposed updates to the impact fees, including the traffic impact fees, that are currently being developed by its impact fee consultant, Willdan Financial. Due to recent legislation, further technical work is required to justify traffic impacts fees by developing a long-term plan that demonstrates how a City will expand its transportation resources in order to mitigate the impacts of new development. Public Works staff is updating a list of traffic projects (with one of the City’s on-call consultants). This list of projects may include projects which facilitate movement of traffic, mitigate safety impacts, and/or address the growing requirements for all travel modes consistent with SB 743 (e.g., complete streets, bicycle projects, pedestrian improvements, transit improvements, etc.).
Additionally, City staff will return to City Council with an amendment to the contract with Willdan Financial requesting to amend the scope. We seek to review fees collected and determine if there are additional fees collected by other cities that we could incorporate into the Master Fee Schedule.
DOCUMENTS ATTACHED:
Attachment 1 – Ordinance
Attachment 2 – Proposed Master Fee Schedule
Attachment 3 – Cannabis Fees Memo
Attachment 4 – STMP Memo
Attachment 5 – Resolution
381
1 ORDINANCE NO. _____ - 23
AN ORDINANCE OF THE CITY OF RICHMOND ESTABLISHING FEES IN
THE MASTER FEE SCHEDULE FOR SPECIFIED SERVICES RENDERED BY
CITY DEPARTMENTS AND AMENDING THE FEE SCHEDULE TO
IMPLEMENT COST RECOVERY.
The City Council of the City of Richmond does ordain as follows:
SECTION 1. Section 2.34.040 of the City of Richmond Municipal Code is hereby amended to include the following fees within the various categories:
Description Percentage
of Costs
Proposed
Fees
RMC 6.38.110 Section 5 allows the City to collect fees solely to defray actual costs.
CANNABIS FEES
Application Completeness Review-per application 100% As Needed Conditional Use Permit-per application 100% As Needed
Cannabis Business Permit-per application 100% As Needed Annual Permit Fee (Retail Storefront)-per permit annually 100% As Needed Annual Permit Fee (Retail Delivery)-per permit annually 100% As Needed Annual Permit Fee (Distribution)-per permit annually 100% As Needed Annual Permit Fee (Manufacturing)-per permit annually 100% As Needed Annual Permit Fee (Specialty/Cottage Cultivation)-per permit annually 100% As Needed
Annual Permit Fee (Small Cultivation)-per permit annually 100% As Needed Annual Permit Fee (Medium Cultivation)-per permit annually 100% As Needed Annual Permit Fee (Large Cultivation)-per permit annually 100% As Needed Annual Permit Fee (Nursery Cultivation)-per permit annually 100% As Needed Annual Permit Fee (Processor Cultivation)-per permit
annually 100% As Needed
Annual Permit Fee (Testing)-per permit annually 100% As Needed Reinspection Fee-per inspection 100% As Needed
382
2 SECTION 2. Commencing with the effective date of this or dinance, the fees established in Section 1, above shall be as follows, subject to adjustme nt in accordance with Richmond Municipal Code Section 13.45:
Description New Proposed
Fees
RMC 6.38.110 Section 5 allows the City to collect fees solely to defray actual costs.
CANNABIS FEES
Application Completeness Review-per application New $1,019 Conditional Use Permit-per application New $12,611
Cannabis Business Permit-per application New $4,262
Annual Permit Fee (Retail Storefront)-per permit annually New $3,365 Annual Permit Fee (Retail Delivery)-per permit annually New $3,365 Annual Permit Fee (Distribution)-per permit annually New $3,365 Annual Permit Fee (Manufacturing)-per permit annually New $3,587 Annual Permit Fee (Specialty/Cottage Cultivation)-per permit annually New $3,365
Annual Permit Fee (Small Cultivation)-per permit annually New $3,587 Annual Permit Fee (Medium Cultivation)-per permit annually New $3,809 Annual Permit Fee (Large Cultivation)-per permit annually New $4,030 Annual Permit Fee (Nursery Cultivation)-per permit annually New $3,365 Annual Permit Fee (Processor Cultivation)-per permit
annually New $3,365
Annual Permit Fee (Testing)-per permit annually New $3,365 Reinspection Fee-per inspection New $1,463
SECTION 3. Pursuant to Section 2.34.040 of the City of Richmond Municipal C ode, which provides for the establishment of a Master Fee S chedule for the fees to be charged by the vari ous Cit y d epartments for City services , the City Council of the City of Richmond hereby enacts a Master Fee Schedule that updates the fees assessed by the City departments to reflect the actual cost associated with providing the serv ice. The Master Fee Schedul e c an be u tilized as the basis for the future fee adjustments based on the Employment Cost Index.
SECTION 4. Severability. If any section, subsection, sentence, clause, phrase or portion of this ordinance is f or any reason held invalid or u nconstitutional by a cour t of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this ordinance. T he City Council hereby declares th at it would have passed each and every section, subsection, phrase or clause of this ordinance irrespective of the fact that any one or more sections, subsections , phrases or clau ses be declared invalid or unconstitutional, whether on its face or as applied.
383
3 SECTION 5. This ordinance shall be effective 30 days after passage and adoption.
*****************************
First introduced at a regular meeting of the City Council of the City of Richmond held on May 16, 2023, and finally passed and adopted at a re gular meeting held on June 6, 2023, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
_____________________________________
Clerk of the City of Richmond
(SEAL)
Approved:
_______________________________
Mayor
Approved as to form:
____________________________
City Attorney
384
CD - Building Reg, Impact Fees
CURRENT FEE Factor PROPOSED FEE
BUILDING REGULATIONS -- Developer Impact Fees
UBC Regulations used to factor fee amounts.
Residential, single-family development, per dwelling
unit (DU), allocated as follows: 17,670.00 - 1-Jul-2021 146.90
- Park/open space
6,950.00 N/A Pending
1-Jul-2021 146.90 - Sewer 3,625.00 N/A Pending 1-Jul-2021 146.90 - Traffic 1,968.00 N/A Pending 1-Jul-2021 146.90 - Community/aquatic centers 1,667.00 N/A Pending 1-Jul-2021 146.90 - Storm Drainage 710.00 N/A Pending 1-Jul-2021 146.90 - Library 1,883.00 N/A Pending 1-Jul-2021 146.90 - Police facilities 391.00 N/A Pending 1-Jul-2021 146.90 - Fire facilities 476.00 N/A Pending Residential, multi-family development, per dwelling
unit (DU), allocated as follows: 14,238.00 - 1-Jul-2021 146.90 - Park/open space 5,707.00 N/A Pending 1-Jul-2021 146.90 - Sewer 2,934.00 N/A Pending 1-Jul-2021 146.90 - Traffic 1,573.00 N/A Pending 1-Jul-2021 146.90 - Community/aquatic centers 1,368.00 N/A Pending 1-Jul-2021 146.90 - Storm Drainage 386.00 N/A Pending 1-Jul-2021 146.90 - Library 1,883.00 N/A Pending 1-Jul-2021 146.90 - Police facilities 208.00 N/A Pending 1-Jul-2021 146.90 - Fire facilities 179.00 N/A Pending Commercial development, per 1,000 square feet,
allocated as follows: 9,997.00 - 1-Jul-2021 146.90 - Park/open space - N/A Pending 1-Jul-2021 146.90 - Sewer 3,305.00 N/A Pending 1-Jul-2021 146.90 - Traffic 4,888.00 N/A Pending 1-Jul-2021 146.90 - Community/aquatic centers - N/A Pending 1-Jul-2021 146.90 - Storm Drainage 988.00 N/A Pending 1-Jul-2021 146.90 - Library 251.00 N/A Pending 1-Jul-2021 146.90 - Police facilities 301.00 N/A Pending Last increase
implemented
Index Effective
date for
proposed
increase
City of Richmond
MASTER FEE SCHEDULE ECI Index for
last increase
ECI
Factor
ECI Index for
proposed
increase
DEVELOPER FEES
RMC 5.12.050, 5.12.070, 6.02.180, 6.36.080 and 12.44.220 Description
Public Facility Impact Fees (The fees pay for major infrastructure improvements in each area required as a result of new development, for example off-site roads, traffic signals, fire and police facilities and park and recreation facilities.)
CD - Building Reg, Impact Fees May 23, 2023 Page 1 of 79385 CD - Building Reg, Impact Fees
CURRENT FEE Factor PROPOSED FEE
Last increase
implemented
Index Effective
date for
proposed
increase
City of Richmond
MASTER FEE SCHEDULE ECI Index for
last increase
ECI
Factor
ECI Index for
proposed
increase Description
1-Jul-2021 146.90 - Fire facilities 264.00 N/A Pending Office development, per 1,000 square feet, allocated
as follows: 8,355.00 - 1-Jul-2021 146.90 - Park/open space - N/A Pending 1-Jul-2021 146.90 - Sewer 2,319.00 N/A Pending 1-Jul-2021 146.90 - Traffic 4,312.00 N/A Pending 1-Jul-2021 146.90 - Community/aquatic centers - N/A Pending 1-Jul-2021 146.90 - Storm Drainage 742.00 N/A Pending 1-Jul-2021 146.90 - Library 417.00 N/A Pending 1-Jul-2021 146.90 - Police facilities 301.00 N/A Pending 1-Jul-2021 146.90 - Fire facilities 264.00 N/A Pending Industrial development, per 1,000 square feet,
allocated as follows: 3,984.00 - 1-Jul-2021 146.90 - Park/open space - N/A Pending 1-Jul-2021 146.90 - Sewer 1,142.00 N/A Pending 1-Jul-2021 146.90 - Traffic 1,575.00 N/A Pending 1-Jul-2021 146.90 - Community/aquatic centers - N/A Pending 1-Jul-2021 146.90 - Storm Drainage 788.00 N/A Pending 1-Jul-2021 146.90 - Library 178.00 N/A Pending 1-Jul-2021 146.90 - Police facilities 114.00 N/A Pending 1-Jul-2021 146.90 - Fire facilities 187.00 N/A Pending Warehousing space, per 1,000 square feet, allocated
as follows: 3,860.00 - 1-Jul-2021 146.90 - Park/open space - N/A Pending 1-Jul-2021 146.90 - Sewer 1,142.00 N/A Pending 1-Jul-2021 146.90 - Traffic 1,575.00 N/A Pending 1-Jul-2021 146.90 - Community/aquatic centers - N/A Pending 1-Jul-2021 146.90 - Storm Drainage 788.00 N/A Pending 1-Jul-2021 146.90 - Library 54.00 N/A Pending 1-Jul-2021 146.90 - Police facilities 114.00 N/A Pending 1-Jul-2021 146.90 - Fire facilities 187.00 N/A Pending Mitigation Administrative Fee
Not applicable N/A Not applicable N/A N/A
Mitigation Administrative Fee -- 3% of the total project impact fees (for Building Regulations included in Impact Fees administered by Finance)
0.03 N/A 0.03
Inclusionary Housing Fees
INCLUSIONARY HOUSING IN-LIEU FEES
CD - Building Reg, Impact Fees May 23, 2023 Page 2 of 79386 CD - Building Reg, Impact Fees
CURRENT FEE Factor PROPOSED FEE
Last increase
implemented
Index Effective
date for
proposed
increase
City of Richmond
MASTER FEE SCHEDULE ECI Index for
last increase
ECI
Factor
ECI Index for
proposed
increase Description
Type of Project
N/A N/A N/A N/A N/A Rental Residential Development $12 per square foot N/A $12 per square
foot
N/A N/A N/A N/A N/A Ownership Residential Development May not pay in-lieu fee N/A May not pay in-lieu
fee
OTHER RESIDENTIAL DEVELOPMENT PROJECTS
N/A N/A N/A N/A N/A Buildi Building Permits for Number of Residential Units Issued after the Resolution's Effective Date Applicable Fee per Square Foot of Net New Residential Floor Area N/A N/A N/A N/A N/A 0 - 370 - N/A - N/A N/A N/A N/A N/A 371 - 741 3.00 N/A 3.00 N/A N/A N/A N/A N/A 742 - 1,111 6.00 N/A 6.00 N/A N/A N/A N/A N/A 1,112 - 1,482 9.00 N/A 9.00 N/A N/A N/A N/A N/A More than 1,482 12.00 N/A 12.00 Affordable Housing nexus fee for non-residential
development should be added. Fee was approved at $2
per sq.ft. Non residential projects less than 5000 sq.ft. of net new gross floor area are exempt.
2.00 N/A 2.00
Park Land Dedication Fees Calculated on a Per Unit Basis N/A N/A N/A N/A N/A Single Family dwelling unit, detached or townhouse, fee per unit 432.00 N/A 432.00 N/A N/A N/A N/A N/A Duplex, medium low 372.00 N/A 372.00 N/A N/A N/A N/A N/A Condominiums and Clusters 300.00 N/A 300.00 N/A N/A N/A N/A N/A Apartments (7 units or more) 216.00 N/A 216.00 STMP, CBSC and SMIP FEES are collected by, but not set by the City.
N/A N/A N/A N/A N/A Single family residential, fee per dwelling unit 6,458.00 1.071 6,916.00 N/A N/A N/A N/A N/A Multi-family Residential, fee per dwelling unit 3,181.00 1.071 3,407.00 N/A N/A N/A N/A N/A Senior Housing, fee per dwelling unit 1,744.00 1.071 1,868.00 N/A N/A N/A N/A N/A Commercial hotel per room 4,133.00 1.071 4,426.00 N/A N/A N/A N/A N/A Commercial Retail, fee per square feet 7.82 1.072 8.38 N/A N/A N/A N/A N/A Office, fee per square feet 10.35 1.071 11.09 RESIDENTIAL DEVELOPMENT PROJECTS PROPOSED SOUTH OF I-580 AND ON THE POINT SAN
PABLO PENINSULA
CD - Building Reg, Impact Fees May 23, 2023 Page 3 of 79387 CD - Building Reg, Impact Fees
CURRENT FEE Factor PROPOSED FEE
Last increase
implemented
Index Effective
date for
proposed
increase
City of Richmond
MASTER FEE SCHEDULE ECI Index for
last increase
ECI
Factor
ECI Index for
proposed
increase Description
N/A N/A N/A N/A N/A Industrial, fee per square feet 6.60 1.071 7.07 N/A N/A N/A N/A N/A Mini Storage Space, fee per square fee 0.90 1.078 0.97 N/A N/A N/A N/A N/A Other Fee per dwelling unit (Per AM pk hr trip) 8,727.00 1.071 9,346.00 N/A N/A N/A N/A N/A $1 - 25,000 Permit Valuation 1.00 N/A 1.00 N/A N/A N/A N/A N/A $25,001 - 50,000 2.00 N/A 2.00 N/A N/A N/A N/A N/A $50,000 - 75,000 3.00 N/A 3.00 N/A N/A N/A N/A N/A $75,000 - 100 000 4.00 N/A 4.00 N/A N/A N/A N/A N/A Every $25,000 or fraction thereof above $100,000 Add $1 N/A Add $1
N/A N/A N/A N/A N/A
1 to 3 story Residential .00013 * Project
Valuation
Min Fee $.50
N/A
.00013 * Project
Valuation
Min Fee $.50
N/A N/A N/A N/A N/A
Commercial and over 3 story Residential .00028 * Project Valuation
Min Fee $.50
N/A
.00028 * Project
Valuation
Min Fee $.50
N/A N/A N/A N/A N/A
All new commercial structures; all new industrial
structures; all new residential projects of ten or more dwelling units; and all construction of building additions, and/or renovations and/or tenant improvements
exceeding $500,000.00 in building development costs
shall contribute an amount equal to one percent of the
total development cost to be set aside for public art.
1% of Building
Development Cost N/A 1% of Building
Development Cost
N/A N/A N/A N/A N/A
All City capital improvement projects, including all City bond measure projects and all other City capital projects funded from outside granting authorities, shall contribute an amount equal to one and one-half percent of the total development costs of the City capital improvement
project, to be set aside for public art.
1.5% of Building
Development Cost N/A 1.5% of Building
Development Cost
Note: for detail Building Development Cost - Refer to Chapter 6.50 PUBLIC ART PROGRAM CD - Building Reg, Impact Fees May 23, 2023 Page 4 of 79388 CD - Building Reg's, Misc. Fees
CURRENT FEE Factor PROPOSED FEE
BUILDING REGULATIONS -- Miscellaneous Fees
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Registration Fee 89.00 1.091 97.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Initial Inspection Fee -- Per Unit 178.00 1.091 194.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 RRIP/Re-Inspection 76.00 1.091 83.00 Contra Costa County Drainage Area No. 73
Not applicable N/A Not applicable N/A N/A County’s Drainage Area No. 73 (El Sobrante Valley) -- Varies based on lot size Varies N/A Varies
Point Richmond Parking District Fee
Not applicable N/A Not applicable N/A N/A
Applies to the Point Richmond downtown commercial
area (Public Works)--Varies based on numerous factors Varies N/A Varies Alquist Priolo Geological Study Filing Fee
Uknown N/A Not applicable N/A N/A
Alquist Priolo Geological Study Filing Fee -- Cost (staff time billed at approximately $80 - $100/hour and
consultant time charged at actual cost)
Cost N/A Cost
Last increase
implemented
Index Effective
date for
proposed
increase
City of Richmond
MASTER FEE SCHEDULE
Description
ECI Index for
last increase
ECI Index for
proposed
increase
ECI
Factor
UBC Regulations used to factor fee amounts.
RMC 5.12.050, 5.12.070, 6.02.180, 6.36.080 and 12.44.220
MISCELLANEOUS
Residential Rental Dwelling Unit Inspection and Maintenance CD - Building Reg's, Misc. Fees May 23, 2023 Page 5 of 79389 CD - Bldng Reg's, Permits
CURRENT FEE Factor PROPOSED FEE
BUILDING REGULATIONS -- Permit Fees
BUILDING PERMIT FEES
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Filing 135.00 1.091 147.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Filing - Two or more permits - Minor Res. Remodel / Improvement 189.00 1.091 206.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Filing - Two or more permits - Residential Additions and All Other 324.00 1.091 354.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Dupicate Permit Card 81.00 1.091 88.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 2nd time Permit Extension 162.00 1.091 177.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Change of Contractor 344.00 1.091 375.00 N/A 139.70 N/A 139.70 1.027 Permit Transfer 10%*Original
Permt including
Plan Check
N/A
10%*Original
Permt including
Plan Check
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Certificate of Occupancy (requested separate from orig. permit) 110.00 1.091 120.00 N/A 139.70 N/A 139.70 1.028 Occupancy Program Fee 10%*Building Permit Fees N/A 10%*Building
Permit Fees
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Third Plan Checking Submittal(Response to Plan Check Comments) 376.00 1.091 410.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Change of Address-Min 2hrs 433.00 1.091 472.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Release of Record 171.00 1.091 187.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Expedited Plan Review Fee - Min 2hrs 1,130.00 1.091 1,233.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Property File/Plan Retrieval per Address 270.00 1.091 295.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Fax Permit per Address 151.00 1.091 165.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Technology Fee 0.001875* Project Valuation N/A 0.001875* Project
Valuation
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Re-Inspection Fee Per Address 171.00 1.091 187.00 UBC Regulations used to factor fee amounts.
RMC 5.12.050, 5.12.070, 6.02.180, 6.36.080 and 12.44.220 Last increase
implemented
Index Effective
date for
proposed
increase
City of Richmond
MASTER FEE SCHEDULE
Description
ECI Index for
last increase
ECI Index for
proposed
increase
ECI
Factor
CD - Bldng Reg's, Permits May 23, 2023 Page 6 of 79390
CD - Bldng Reg's, Permits
CURRENT FEE Factor PROPOSED FEE
Last increase
implemented
Index Effective
date for
proposed
increase
City of Richmond
MASTER FEE SCHEDULE
Description
ECI Index for
last increase
ECI Index for
proposed
increase
ECI
Factor
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Over-Time Inspection Min 2 hrs 936.00 1.091 1,021.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 3 plan check engineer hours on an approved fabricator application 1,130.00 1.091 1,233.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Fabricator application renewal Min 2hrs 754.00 1.091 823.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 3 hours on a new special inspection agency application 935.00 1.091 1,020.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 2 hours on a special inspection agency application renewal 624.00 1.091 681.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Sewer Connection Fee 3,018.00 1.091 3,293.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Plan check consultation fee-30 minutes minimum (Non- refundable/non-transferable) 189.00 1.091 206.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 BP - $0 - $3000 158.00 1.091 172.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 BP - $3001 - $25,000 295.00 1.091 322.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 BP - $25,001 - $50,000 964.00 1.091 1,052.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 BP - $50,001 - $100,000 1,476.00 1.091 1,611.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 BP - $100,001 - $500,000 2,920.00 1.091 3,186.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 BP - $500,000 - $1,000,000 7,767.00 1.091 8,475.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 BP - >$1,000,001 $11,614 for the
first $1,000,000
plus $5.00 for each
additional $1000 or
fraction thereof.
1.091
$12,673 for the
first $1,000,000
plus $5.00 for each
additional $1000 or
fraction thereof.
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Code Compliance Permit and Inspection 517.00 1.091 564.00 CD - Bldng Reg's, Permits May 23, 2023 Page 7 of 79391
CD - Bldng Reg's, Permits
CURRENT FEE Factor PROPOSED FEE
Last increase
implemented
Index Effective
date for
proposed
increase
City of Richmond
MASTER FEE SCHEDULE
Description
ECI Index for
last increase
ECI Index for
proposed
increase
ECI
Factor
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Investigation Fee for Work Done Without Permits (in addition to the permit fee)
3 times the permit
fee New 3 times the permit
fee
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Solar Structure - Residential System 450.00 1.091 450.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Photovoltaic systems up to 50kW 1,000.00 NA 1,000.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 1,000.00 NA 1,000.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 7.00 NA 7.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Photovoltaic systems above 250 kW: 1,000.00 NA 1,000.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 1,000.00 for first 50kW +$7 per kW for each kW between
51 kW and 250 kW and +$5 per kW for each kW above
250 kW
7.00 5.00 NA 7.00
5.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Thermal systems up to 30kWth 1,000.00 NA 1,000.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Thermal systems between 31 kWth and 260 kWth: 1,000.00 NA 1,000.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 1,000.00 for first 30kWth +$7 per kWth for each kWth between 31kWth and 260 kWth 7.00 NA 7.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Thermal systems above 260 kWth: 1,000.00 NA 1,000.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 1,000.00 for first 30kWth +$7 per kWth for each kWth
between 31 kWth and 260 kWth and +$5 per kWth for
each kWth above 260 kWth
7.00 5.00
NA
7.00 5.00
Application Surcharges
NA NA NA NA NA Comprehensive Planning Fee (Surcharge on all Building Permit Applications)
0.001875 x Project
Valuation NA 0.001875 x Project
Valuation
PLAN CHECKING FEES
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 PC 1&2 FAM - $0 - $3000 287.00 1.091 313.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 PC 1&2 FAM - $3001 - $25,000 648.00 1.091 707.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 PC 1&2 FAM - $25,001 - $50,000 1,054.00 1.091 1,054.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 PC 1&2 FAM - $50,001 - $100,000 1,589.00 1.091 1,734.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 PC 1&2 FAM - $100,001 - $500,000 2,745.00 1.091 2,995.00 Photovoltaic systems between 51 kW and 250 kW:
1000.00 for first 50kW +$7per kW for each kW between
51 kW and 250 kW
Commercial Solar Energy System
CD - Bldng Reg's, Permits May 23, 2023 Page 8 of 79392
CD - Bldng Reg's, Permits
CURRENT FEE Factor PROPOSED FEE
Last increase
implemented
Index Effective
date for
proposed
increase
City of Richmond
MASTER FEE SCHEDULE
Description
ECI Index for
last increase
ECI Index for
proposed
increase
ECI
Factor
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 PC 1&2 FAM - $500,000 - $1,000,000 4,222.00 1.091 4,607.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 PC 1&2 FAM - >$1,000,001 $7,543 for the first
$1,000,000 plus
$5.00 for each
additional $1000 or
fraction thereof.
1.091
$8,231 for the first
$1,000,000 plus
$5.00 for each
additional $1000 or
fraction thereof.
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 PC ALL OTHER - $0 - $3000 299.00 1.091 326.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 PC ALL OTHER - $3001 - $25,000 436.00 1.091 476.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 PC ALL OTHER - $25,001 - $50,000 791.00 1.091 863.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 PC ALL OTHER - $50,001 - $100,000 1,336.00 1.091 1,458.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 PC ALL OTHER - $100,001 - $500,000 2,816.00 1.091 3,073.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 PC ALL OTHER - $500,000 - $1,000,000 5,011.00 1.091 5,468.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 PC ALL OTHER - >$1,000,001 $8,899 for the first
$1,000,000 plus
$5.00 for each
additional $1000 or
fraction thereof.
1.091
$9,711 for the first
$1,000,000 plus
$5.00 for each
additional $1000 or
fraction thereof.
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 OTC Plan Check Revision per 30 minutes / Deferred Submittals 189.00 1.091 206.00 Grading Permit Plan Review Fee
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Complex Grading/Changes to Apprd Plans COST N/A COST 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Grading Plan Review 0 to 50 CY 488.00 1.091 533.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Grading Plan Review 51 to 1000 CY 982.00 1.091 1,072.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Grading Plan Review 1001 to 10k CY 1,473.00 1.091 1,607.00 CD - Bldng Reg's, Permits May 23, 2023 Page 9 of 79393
CD - Bldng Reg's, Permits
CURRENT FEE Factor PROPOSED FEE
Last increase
implemented
Index Effective
date for
proposed
increase
City of Richmond
MASTER FEE SCHEDULE
Description
ECI Index for
last increase
ECI Index for
proposed
increase
ECI
Factor
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Grading Plan Review 10,001 CY and Above $2,452 for the first
10,001 CY plus
$5.00 for each
additional 1000 CY
or fraction thereof.
1.091
$2,676 for the first
10,001 CY plus
$5.00 for each
additional 1000 CY
or fraction thereof.
Grading Inspection/Permit Fee
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Grading Inspection fee, fixed portion, $200 458.00 1.091 500.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Grading Inspection <= 50 cubic yards 515.00 1.091 562.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Grading Inspection >51 cubic yards < 100 cubic yards 529.00 1.091 577.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 512.00 1.091 559.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 19.00 1.091 21.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 685.00 1.091 747.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 15.00 1.091 16.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 892.00 1.091 973.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 76.00 1.091 83.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Encroachment Agreement -- Private right of way fee (see Engineering section for "Encroachment Agreement --
Public right of way fee")
936.00 1.091 1,021.00
N/A 139.70 N/A 139.70 1.028 Quarterly Fees (C.I.P.) VARIES N/A VARIES
ELECTRICAL PERMIT FEES
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 E - NEW CONST - $0 - $3000 34.00 1.091 37.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 E - NEW CONST - $3001 - $25,000 42.00 1.091 46.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 E - NEW CONST - $25,001 - $50,000 112.00 1.091 122.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 E - NEW CONST - $50,001 - $100,000 235.00 1.091 256.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 E - NEW CONST - $100,001 - $500,000 377.00 1.091 411.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 E - NEW CONST - $500,000 - $1,000,000 1,939.00 1.091 2,116.00 Grading Insp >10,001 cubic yards yards, + $76.00 per
10,000 cubic yards
Grading Insp >1001 cubic yards < 10,000 cubic
yards, + $15.00 per 1,000 cubic yards
Grading Insp >101 cubic yards < 1,000 cubic yards,
+$19.00 per 100 cubic yards above the
CD - Bldng Reg's, Permits May 23, 2023 Page 10 of 79394 CD - Bldng Reg's, Permits
CURRENT FEE Factor PROPOSED FEE
Last increase
implemented
Index Effective
date for
proposed
increase
City of Richmond
MASTER FEE SCHEDULE
Description
ECI Index for
last increase
ECI Index for
proposed
increase
ECI
Factor
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 E - NEW CONST - >$1,000,001 $3,076 for the
first $1,000,000
plus $2.50 for each
additional $1000 or
fraction thereof.
1.091
$3,357 for the
first $1,000,000
plus $2.50 for each
additional $1000 or
fraction thereof.
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 E - ALL OTHER - $0 - $3000 190.00 1.091 207.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 E - ALL OTHER - $3001 - $25,000 215.00 1.091 235.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 E - ALL OTHER - $25,001 - $50,000 352.00 1.091 384.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 E - ALL OTHER - $50,001 - $100,000 584.00 1.091 637.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 E - ALL OTHER - $100,001 - $500,000 804.00 1.091 877.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 E - ALL OTHER - $500,000 - $1,000,000 1,939.00 1.091 2,116.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 E - ALL OTHER - >$1,000,001 $2,530 for the
first $1,000,000
plus $2.50 for each
additional $1000 or
fraction thereof.
1.091
$2,761 for the
first $1,000,000
plus $2.50 for each
additional $1000 or
fraction thereof.
PLUMBING PERMIT FEES
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 P - NEW CONST - $0 - $3000 34.00 1.091 37.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 P - NEW CONST - $3001 - $25,000 36.00 1.091 39.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 P - NEW CONST - $25,001 - $50,000 96.00 1.091 105.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 P - NEW CONST - $50,001 - $100,000 188.00 1.091 205.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 P - NEW CONST - $100,001 - $500,000 316.00 1.091 345.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 P - NEW CONST - $500,000 - $1,000,000 2,881.00 1.091 3,144.00 CD - Bldng Reg's, Permits May 23, 2023 Page 11 of 79395 CD - Bldng Reg's, Permits
CURRENT FEE Factor PROPOSED FEE
Last increase
implemented
Index Effective
date for
proposed
increase
City of Richmond
MASTER FEE SCHEDULE
Description
ECI Index for
last increase
ECI Index for
proposed
increase
ECI
Factor
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 P - NEW CONST - >$1,000,001 $3,758 for the first
$1,000,000 plus
$2.50 for each
additional $1000 or
fraction thereof.
1.091
$4,101 for the first
$1,000,000 plus
$2.50 for each
additional $1000 or
fraction thereof.
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 P - ALL OTHER - $0 - $3000 184.00 1.091 201.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 P - ALL OTHER - $3001 - $25,000 192.00 1.091 210.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 P - ALL OTHER - $25,001 - $50,000 282.00 1.091 308.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 P - ALL OTHER - $50,001 - $100,000 446.00 1.091 487.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 P - ALL OTHER - $100,001 - $500,000 614.00 1.091 670.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 P - ALL OTHER - $500,000 - $1,000,000 3,149.00 1.091 3,436.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 P - ALL OTHER - >$1,000,001 $4,102 for the first
$1,000,000 plus
$2.50 for each
additional $1000 or
fraction thereof.
1.091
$4,476 for the first
$1,000,000 plus
$2.50 for each
additional $1000 or
fraction thereof.
MECHANICAL PERMIT FEES
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 M - NEW CONST - $0 - $3000 15.00 1.091 16.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 M - NEW CONST - $3001 - $25,000 36.00 1.091 39.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 M - NEW CONST - $25,001 - $50,000 65.00 1.091 71.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 M - NEW CONST - $50,001 - $100,000 175.00 1.091 191.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 M - NEW CONST - $100,001 - $500,000 241.00 1.091 263.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 M - NEW CONST - $500,000 - $1,000,000 1,415.00 1.091 1,544.00 CD - Bldng Reg's, Permits May 23, 2023 Page 12 of 79396 CD - Bldng Reg's, Permits
CURRENT FEE Factor PROPOSED FEE
Last increase
implemented
Index Effective
date for
proposed
increase
City of Richmond
MASTER FEE SCHEDULE
Description
ECI Index for
last increase
ECI Index for
proposed
increase
ECI
Factor
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 M - NEW CONST - >$1,000,001 $2,131 for the first
$1,000,000 plus
$2.50 for each
additional $1000 or
fraction thereof.
1.091
$2,325 for the first
$1,000,000 plus
$2.50 for each
additional $1000 or
fraction thereof.
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 M - ALL OTHER - $0 - $3000 184.00 1.091 201.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 M - ALL OTHER - $3001 - $25,000 192.00 1.091 210.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 M - ALL OTHER - $25,001 - $50,000 263.00 1.091 287.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 M - ALL OTHER - $50,001 - $100,000 446.00 1.091 487.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 M - ALL OTHER - $100,001 - $500,000 654.00 1.091 714.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 M - ALL OTHER - $500,000 - $1,000,000 3,149.00 1.091 3,436.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 M - ALL OTHER - >$1,000,001 $4,902 for the first
$1,000,000 plus
$2.50 for each
additional $1000 or
fraction thereof.
1.091
$5,349 for the first
$1,000,000 plus
$2.50 for each
additional $1000 or
fraction thereof.
FULL COST RECOVERY HOURLY RATES
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Building Inspector 312.00 1.091 340.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Plan Check 376.00 1.091 410.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Permit Technician 210.00 1.091 229.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Admin / Clerical 196.00 1.091 214.00 Refunds
Cancelled permits are eligible for an 80% refund, upon approval by the Building Official. 20% of the fee is retained to recover the estimated average costs of the City’s administrative and technical efforts required to initiate and facilitate the permitting process.
Plan Check Review fees are non-refundable.
CD - Bldng Reg's, Permits May 23, 2023 Page 13 of 79397 CD - Planning
CURRENT FEE Factor PROPOSED FEE
PLANNING (Fee Legend: (D) = Deposit fee, (F) = Flat fee Hourly Rates
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Planning Division Hourly Rate 236.00 1.091 257.00 Environmental (CEQA) Review
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Preliminary CEQA Review (F) 211.00 1.091 230.00 N/A N/A N/A N/A N/A Negative Declaration/Mitigated Negative Declaration (City Administration of Contractor) (F)
30% of total
contract cost N/A 30% of total
contract cost
N/A N/A N/A N/A N/A Environmental Impact Report (City Administration of Contractor) (F)
30% of total
contract cost N/A 30% of total
contract cost
N/A N/A N/A N/A N/A
Consultant Environmental Work (D) Actual Cost - Initial Deposit of $11,000 N/A Actual Cost - Initial
Deposit of $11,000
N/A N/A N/A N/A N/A
Consultant Technical Studies (City Administration of
Contractor) (D) Actual Cost - Initial
Deposit of $2,700 N/A Actual Cost - Initial
Deposit of $2,700
N/A N/A N/A N/A N/A
Mitigation Monitoring - First year (D) Actual Cost - Initial Deposit of $13,700 N/A Actual Cost - Initial
Deposit of $13,700
N/A N/A N/A N/A N/A
Mitigation Monitoring - each subsq year (D) Actual Cost - Initial Deposit of $11,000 N/A Actual Cost - Initial
Deposit of $11,000
N/A N/A N/A N/A N/A
Mitigation Monitoring - Large Projects (City administration of Contractor) (D) Actual Cost - Initial
Deposit of $20,000 N/A Actual Cost - Initial
Deposit of $20,000
N/A N/A N/A N/A N/A Notice of Determination (Neg Dec & MND) (F) As Set by State N/A As Set by State N/A N/A N/A N/A N/A Notice of Determination EIR (F) As Set by State N/A As Set by State N/A N/A N/A N/A N/A County Documentation Handling Fee (F) As Set by County N/A As Set by County Legislative Actions
N/A N/A N/A N/A N/A
General Plan Amendment or Zoning Amendment (each)
(D) Actual Cost - Initial
Deposit of $13,000 N/A Actual Cost - Initial
Deposit of $13,000
N/A N/A N/A N/A N/A
Specific Plan Amendment (D) Actual Cost - Initial
Deposit of $13,000 N/A Actual Cost - Initial
Deposit of $13,000
N/A N/A N/A N/A N/A
Development Agreements (D) Actual Cost - Initial
Deposit of $14,000 N/A Actual Cost - Initial
Deposit of $14,000
Variance Review
N/A N/A N/A N/A N/A
Variance - Residential (D) Actual Cost - Initial
Deposit of $3,500 N/A Actual Cost - Initial
Deposit of $3,500
N/A N/A N/A N/A N/A
Variance - Non-Residential (D) Actual Cost - Initial
Deposit of $5,500 N/A Actual Cost - Initial
Deposit of $5,500
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
City of Richmond
MASTER FEE SCHEDULE
Description
CD - Planning May 23, 2023 Page 14 of 79398
CD - Planning
CURRENT FEE Factor PROPOSED FEE
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
City of Richmond
MASTER FEE SCHEDULE
Description
Letters
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Zoning Verification/Rebuild Letters (F) 475.00 1.091 518.00 Waiver Review
N/A N/A N/A N/A N/A Waiver Review (D) Actual Cost - Initial Deposit of $3,500 N/A Actual Cost - Initial
Deposit of $3,500
Subdivision Review
N/A N/A N/A N/A N/A
Lot Line Adjustment or Parcel Merger (D) Actual Cost - Initial Deposit of $5,000 N/A Actual Cost - Initial
Deposit of $5,000
N/A N/A N/A N/A N/A
Tentative Parcel Map (0 to 4 lots) (D) Actual Cost - Initial Deposit of $6,500 N/A Actual Cost - Initial
Deposit of $6,500
N/A N/A N/A N/A N/A
Tentative Subdivision Map (5 to 25 lots) (D) Actual Cost - Initial Deposit of $7,500 N/A Actual Cost - Initial
Deposit of $7,500
N/A N/A N/A N/A N/A
Tentative Subdivision Map (26 to 100 lots) (D) Actual Cost - Initial Deposit of $9,500 N/A Actual Cost - Initial
Deposit of $9,500
N/A N/A N/A N/A N/A
Tentative Subdivision Map (101 to 200 lots) (D) Actual Cost - Initial Deposit of $14,000 N/A Actual Cost - Initial
Deposit of $14,000
N/A N/A N/A N/A N/A
Tentative Subdivision Map (201+ lots) (D) Actual Cost - Initial Deposit of $18,000 N/A Actual Cost - Initial
Deposit of $18,000
N/A N/A N/A N/A N/A
Preliminary Plan (D) Actual Cost - Initial
Deposit of $4,000 N/A Actual Cost - Initial
Deposit of $4,000
N/A N/A N/A N/A N/A
Certificate of Compliance (D) Actual Cost - Initial
Deposit of $4,000 N/A Actual Cost - Initial
Deposit of $4,000
Zoning Compliance Review
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Accessory Dwelling Unit (attached/detached) (F) 1,186.00 1.091 1,294.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Accessory Dwelling Unit (conversion) (F) 947.00 1.091 1,033.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Junior Accessory Dwelling Unit (F) 711.00 1.091 776.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Non-residential Fence (F) 236.00 1.091 258.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Residential Fence (4 feet or less - Front) (F) 59.00 1.091 64.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Business License -Zoning Clearance (F)/HOP 59.00 1.091 64.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Sign-Change of Copy (F) 59.00 1.091 64.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Business License/Home Occupation Permit (F) 59.00 1.091 64.00 Historic Resource Review
N/A N/A N/A N/A N/A Certificate of Appropriateness - Minor (D) Actual Cost - Initial Deposit of $2,500 N/A Actual Cost - Initial
Deposit of $2,500
CD - Planning May 23, 2023 Page 15 of 79399
CD - Planning
CURRENT FEE Factor PROPOSED FEE
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
City of Richmond
MASTER FEE SCHEDULE
Description
N/A N/A N/A N/A N/A Certificate of Appropriateness - Major (D) Actual Cost - Initial Deposit of $3,500 N/A Actual Cost - Initial
Deposit of $3,500
N/A N/A N/A N/A N/A Mills Act Contract (D) Actual Cost - Initial Deposit of $5,000 N/A Actual Cost - Initial
Deposit of $5,000
N/A N/A N/A N/A N/A Landmark Designation(D) Actual Cost - Initial Deposit of $2,500 N/A Actual Cost - Initial
Deposit of $2,500
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Demolition Permit Review (F) 379.00 1.091 413.00 Use Permit Review
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Administrative Use Permit (F) 2,161.00 1.091 2,358.00
N/A N/A N/A N/A N/A
Temporary Use Permit (D) Actual Cost - Initial
Deposit of $1,500 N/A Actual Cost - Initial
Deposit of $1,500
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Conditional Use Permit - Wireless Facility (CUP Renewal & Minor modifications) (F) 5,922.00 1.091 6,461.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Conditional Use Permit - Wireless Facility (New) (F) 8,291.00 1.091 9,045.00 N/A N/A N/A N/A N/A Conditional Use Permit - Small Cell Site Node (F) 4,948.75 N/A 4,948.75 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Conditional Use Permit - Eating Establishment w/ ABC License (Beer & Wine Only) (F) 2,161.00 1.091 2,358.00
N/A N/A N/A N/A N/A
Conditional Use Permit - Eating Establishment w/ ABC
License (Beer, Wine & Spirits) (D) Actual Cost - Initial Deposit of $3,000 N/A Actual Cost - Initial
Deposit of $3,000
N/A N/A N/A N/A N/A
Conditional Use Permit - All Other Uses (D) Actual Cost - Initial Deposit of $5,000 N/A Actual Cost - Initial
Deposit of $5,000
N/A N/A N/A N/A N/A
Conditional Use Permit - Amendment (D) Actual Cost - Initial Deposit of $3,000 N/A Actual Cost - Initial
Deposit of $3,000
N/A N/A N/A N/A N/A
Conditional Use Permit - Compliance Review (D) Actual Cost - Initial Deposit of $5,000 N/A Actual Cost - Initial
Deposit of $5,000
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Conditional Use Permit - Commercial Cannabis Activity (F) 6,481.00 1.091 7,071.00
N/A N/A N/A N/A N/A
Revocation Review (D) Actual Cost - Initial
Deposit of $5,000 N/A Actual Cost - Initial
Deposit of $5,000
N/A N/A N/A N/A N/A Note: additional fees, see Police - Cannabis Design Review (Residential Projects) - Over the Counter 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Design Review - Over the Counter - Accessory Structure (250 sf or less) (F) 355.00 1.091 387.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Design Review - Over the Counter - Small Addition (500 sf or less, under 15 ft height) (F) 592.00 1.091 646.00 CD - Planning May 23, 2023 Page 16 of 79400
CD - Planning
CURRENT FEE Factor PROPOSED FEE
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
City of Richmond
MASTER FEE SCHEDULE
Description
Design Review (Residential Projects) - Minor/Administrative 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Residential Design Review - Administrative - Fence (over basic height) (F) 405.00 1.091 442.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Residential Design Review - Administrative - Medium Addition (501 - 1200 sf, under 15 ft height) (F) 1,295.00 1.091 1,413.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Residential Design Review - Administrative - Single Family/Duplex (501 - 1200 sf, under 15 ft height) (F) 2,431.00 1.091 2,652.00 Design Review (Residential Projects) - Major Design Review (Design Review Board)
N/A N/A N/A N/A N/A
Residential Design Review - Design Review Board -
Accessory Structure (251 sf or more) (D) Actual Cost - Initial Deposit of $1,250 N/A Actual Cost - Initial
Deposit of $1,250
N/A N/A N/A N/A N/A
Residential Design Review - Design Review Board -
Medium Addition (501 - 1200 sf, over 15 ft height) (D) Actual Cost - Initial Deposit of $1,650 N/A Actual Cost - Initial
Deposit of $1,650
N/A N/A N/A N/A N/A
Residential Design Review - Design Review Board -
Large addition (1200 sf or more) (D) Actual Cost - Initial Deposit of $2,350 N/A Actual Cost - Initial
Deposit of $2,350
N/A N/A N/A N/A N/A
Residential Design Review - Design Review Board -
Single-family/Duplex (1200 sf or more) (D) Actual Cost - Initial Deposit of $4,400 N/A Actual Cost - Initial
Deposit of $4,400
N/A N/A N/A N/A N/A
Residential Design Review - Design Review Board -
Multifamily (3-10 units) (D) Actual Cost - Initial
Deposit of $8,500 N/A Actual Cost - Initial
Deposit of $8,500
N/A N/A N/A N/A N/A
Residential Design Review - Design Review Board -
Multifamily (10-25 units) (D) Actual Cost - Initial
Deposit of $10,500 N/A Actual Cost - Initial
Deposit of $10,500
N/A N/A N/A N/A N/A
Residential Design Review - Design Review Board -
Multifamily (26-100 units) (D) Actual Cost - Initial
Deposit of $12,500 N/A Actual Cost - Initial
Deposit of $12,500
N/A N/A N/A N/A N/A
Residential Design Review - Design Review Board -
Multifamily (100+ units) (D) Actual Cost - Initial
Deposit of $15,500 N/A Actual Cost - Initial
Deposit of $15,500
Design Review (Commercial/Industrial Projects) - Over the Counter 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Non-residential Design Review - Over the Counter - Solar Panel Install (F) 475.00 1.091 518.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Non-residential Design Review - Over the Counter - Small Addition or Improvement (1000 sf or less) (F) 947.00 1.091 1,033.00 Design Review (Commercial/Industrial Projects) - Minor Design Review (Administrative) 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Non-residential Design Review - Alteration or addition (<30% of existing floor area) (F) 2,843.00 1.091 3,102.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Non-residential Design Review - Small New Construction (2000 sf or less) (F) 3,790.00 1.091 4,136.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Non-residential Design Review - Temporary Structure(s) (F) 4,738.00 1.091 5,170.00 Design Review (Commercial/Industrial Projects) - Major Design Review (Design Review Board) CD - Planning May 23, 2023 Page 17 of 79401
CD - Planning
CURRENT FEE Factor PROPOSED FEE
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
City of Richmond
MASTER FEE SCHEDULE
Description
N/A N/A N/A N/A N/A
Non-residential Design Review - Design Review Board -
Medium Addition or improvement (2,001 sf -4,999 sf) (D) Actual Cost - Initial Deposit of $6,500 N/A Actual Cost - Initial
Deposit of $6,500
N/A N/A N/A N/A N/A
Non-residential Design Review - Design Review Board -
Large Addition or Improvement (5,000 sf or more) (D) Actual Cost - Initial Deposit of $8,500 N/A Actual Cost - Initial
Deposit of $8,500
N/A N/A N/A N/A N/A
Non-residential Design Review - Design Review Board -
Large New Construction (5,001 sf or more) (D) Actual Cost - Initial Deposit of $10,500 N/A Actual Cost - Initial
Deposit of $10,500
Sign Permits
N/A N/A N/A N/A N/A
Non-residential Design Review - Administrative - Master Sign Program (D) Actual Cost - Initial
Deposit of $3,500 N/A Actual Cost - Initial
Deposit of $3,500
N/A N/A N/A N/A N/A
Non-residential Design Review - Design Review Board-
Sign Variance (D) Actual Cost - Initial
Deposit of $1,650 N/A Actual Cost - Initial
Deposit of $1,650
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Non-residential Design Review - Administrative - Window, Blade or Awning Sign (F) 377.00 1.091 411.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Non-residential Design Review - Administrative - Wall Sign (F) 377.00 1.091 411.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Non-residential Design Review - Administrative - Free Standing Sign (F) 2,431.00 1.091 2,653.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Non-residential Design Review - Administrative - Multiple Temporary Sign (F) 270.00 1.091 295.00 Appeals
N/A N/A N/A N/A N/A
Appeals - ZA (F) $350 or $150 if
appealed by the
corresponding
Neighborhood
Council
N/A
$350 or $150 if
appealed by the
corresponding
Neighborhood
Council
N/A N/A N/A N/A N/A
Appeals - DRB (F) $350 or $150 if
appealed by the
corresponding
Neighborhood
Council
N/A
$350 or $150 if
appealed by the
corresponding
Neighborhood
Council
N/A N/A N/A N/A N/A
Appeals - PC (F) $500 or $150 if
appealed by the
corresponding
Neighborhood
Council
N/A
$500 or $150 if
appealed by the
corresponding
Neighborhood
Council
Other Requests
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Off site Plan / File Retrieval (F) 55.00 1.091 60.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Administrative Permit Time Extension (F) 1,184.00 1.091 1,292.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Photocopying, per page (F) 0.10 1.091 0.10 Planning Documents, documents denoted by an asterisk are also available online, CD - Planning May 23, 2023 Page 18 of 79402
CD - Planning
CURRENT FEE Factor PROPOSED FEE
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
City of Richmond
MASTER FEE SCHEDULE
Description
free of charge,
on the Planning Department's website
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 * Zoning Ordinance (F) 53.00 1.091 58.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 * General Plan 2030 107.00 1.091 117.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 * Pedestrian Master Plan 31.00 1.091 34.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 * Bicycle Master Plan 31.00 1.091 34.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 * City Center Specific Plan (F) 31.00 1.091 34.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 * Richmond Bay Specific Plan (F) 41.00 1.091 45.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 * Tiscornia Estates Specific Plan (F) 31.00 1.091 34.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 * North Shoreline Specific Plan (F) 31.00 1.091 34.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Form-based Code 31.00 1.091 34.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Other Requests - Zoning Map 29.00 1.091 32.00 Engineering Improvement Plan Review - City Planning Administrative Fee 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 $0 - $3,000 (F) 475.00 1.091 518.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 $3,001 - $25,000 (F) 947.00 1.091 1,033.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 $25,001 - $50,000 (F) 1,895.00 1.091 2,068.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 $50,001 - $100,000 (F) 2,606.00 1.091 2,844.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 $100,001 - $500,000 (F) 3,554.00 1.091 3,878.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 $500,001 - $1,000,000 (F) 5,448.00 1.091 5,945.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 $1,000,001 - $5,000,000 (F) 7,107.00 1.091 7,755.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 $5,000,001 - $10,000,000 (F) 8,528.00 1.091 9,306.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 $10,000,001 - $20,000,000 (F) 10,661.00 1.091 11,633.00 Note: Fee is for Planning's facilitation of non-structural Engineering projects. Fee is based on the value of non- structural engineering improvements. Contractor
expenses will be passed through on top of the
administrative fee.
Landscape Plan Check - City Planning Administrative Fee 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 $0 - $3,000 (F) 475.00 1.091 518.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 $3,001 - $25,000 (F) 947.00 1.091 1,033.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 $25,001 - $50,000 (F) 1,422.00 1.091 1,552.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 $50,001 - $100,000 (F) 1,895.00 1.091 2,068.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 $100,001 - $500,000 (F) 2,843.00 1.091 3,102.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 $500,001 - $1,000,000 (F) 3,790.00 1.091 4,136.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 $1,000,001 - $5,000,000 (F) 4,738.00 1.091 5,170.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 $5,000,001 - $10,000,000 (F) 5,922.00 1.091 6,462.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 $10,000,001 - $20,000,000 (F) 7,107.00 1.091 7,755.00 Note: Fee is for Planning's facilitation of Landscape Plan Check. Fee is based on value of landscape
improvements. Contractor expenses will be passed
through on top of the administrative fee.
Subdivisions - Parcel and Tentative Maps
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Engineering Review - Parcel Map (0-5 lots) (F) 1,895.00 1.091 2,068.00 CD - Planning May 23, 2023 Page 19 of 79403
CD - Planning
CURRENT FEE Factor PROPOSED FEE
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
City of Richmond
MASTER FEE SCHEDULE
Description
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Engineering Review - Final Map (6-25 lots) (F) 4,265.00 1.091 4,654.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Engineering Review - Final Map (26-100 lots) (F) 5,922.00 1.091 6,462.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Engineering Review - Final Map (101+ lots) (F) 9,476.00 1.091 10,340.00
FINAL MAP & IMPROVEMENT PLAN REVIEW & INSPECTION
Final Subdivision Map and Improvement Plan Review Fee
(Deposit)
Plan review services are provided on an actual cost
basis. Refund of balance will be made after project
acceptance; additional charges may also apply.
N/A N/A N/A N/A N/A
- Per Major Subdivision Review, 5 or more parcels,
(Deposit)
2.5% of construction cost or $8,000, whichever is greater
2.5% of bond est.
for imp, $8485 min N/A 2.5% of bond est.
for imp, $8485 min
N/A N/A N/A N/A N/A
- Per Minor Subdivision Review, 4 or fewer parcels,
(Deposit)
2.5% of construction cost or $6,000, whichever is greater
2.5% of bond est.
for imp, $6498 min N/A 2.5% of bond est.
for imp, $6498 min
New lot fee
N/A N/A N/A N/A N/A New lot fee, actual cost of County fee ($50 as of 1 July 2007)
50.00 N/A 50.00
Final Subdivision Inspection Fee (Deposit)
N/A N/A N/A N/A N/A
- Per Major Subdivision Review, 5 or more parcels,
(Deposit)
3% of construction cost or $7,000, whichever is greater 3% of bond est. for
imp, $7580 min N/A 3% of bond est. for
imp, $7580 min
N/A N/A N/A N/A N/A
- Per Minor Subdivision Review, 4 or fewer parcels,
(Deposit)
3% of construction cost or $3,000, whichever is greater 3% of bond est. for
imp, $3249 min N/A 3% of bond est. for
imp, $3249 min
CD - Planning May 23, 2023 Page 20 of 79404
CD - Housing Division
CURRENT FEE Factor PROPOSED FEE
Richmond Community Development Department
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Single Family/Condo/Townhouse 500.00 1.091 546.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Multi-Family (Developer) Property less than 10 years old 960.00 1.091 1,047.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Multi-Family (Developer) Property 10+ years old 1,260.00 1.091 1,375.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Redraw Fee (Revisions) Single Family/Condo/Townhouse 75.00 1.091 82.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Redraw Fee (revisions) Multi-Family (Developer) 225.00 1.091 245.00 Demand Statement
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Demand Statement 155.00 1.091 169.00 Re-conveyance Fee
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Property less than 10 years old 155.00 1.091 169.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Property 10+ years old 235.00 1.091 256.00 Recording Fee
N/A N/A Not applicable N/A N/A
Recording Fee per property Per County
Recorder Schedule New Per County
Recorder Schedule
Notary Fee
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Notary Fee per property Fees set by State New Fees set by State Marina Shores Property Management
Subordination Processing Fee
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Single Family/Condo/Townhouse 500.00 1.091 546.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Redraw Fee (Revisions) Single Family/Condo/Townhouse 75.00 1.091 82.00 Demand Statement
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Demand Statement 155.00 1.091 169.00 Re-conveyance Fee
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Property less than 10 years old 155.00 1.091 169.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Property 10+ years old 235.00 1.091 256.00 Other Fees
City of Richmond
MASTER FEE SCHEDULE
Description
Housing Division Fees/Portfolio Management
Subordination Processing Fee
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
CD - Housing Division May 23, 2023 Page 21 of 79405
CD - Housing Division
CURRENT FEE Factor PROPOSED FEE
City of Richmond
MASTER FEE SCHEDULE
Description
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
Fees by external department/agencies Actual cost as set by external
dept/agency
actual
cost
Actual cost as set
by external
dept/agency
Legal Review Fees Actual cost as set
by external
dept/agency
actual
cost
Actual cost as set
by external
dept/agency
CD - Housing Division May 23, 2023 Page 22 of 79406
CD - Cannabis Fees
PREVIOUS FEE Factor PROPOSED FEE
CANNABIS FEES
N/A N/A Not applicable N/A N/A Application Completeness Review-per application N/A N/A 1,019.00 N/A N/A Not applicable N/A N/A Conditional Use Permit-per application N/A N/A 12,611.00 N/A N/A Not applicable N/A N/A Cannabis Business Permit-per application N/A N/A 4,262.00 N/A N/A Not applicable N/A N/A
Annual Permit Fee (Retail Storefront)-per permit annually N/A N/A 3,365.00 N/A N/A Not applicable N/A N/A
Annual Permit Fee (Retail Delivery)-per permit annually N/A N/A 3,365.00 N/A N/A Not applicable N/A N/A Annual Permit Fee (Distribution)-per permit annually N/A N/A 3,365.00 N/A N/A Not applicable N/A N/A
Annual Permit Fee (Manufacturing)-per permit annually N/A N/A 3,587.00 N/A N/A Not applicable N/A N/A Annual Permit Fee (Specialty/Cottage Cultivation)-per permit annually N/A N/A 3,365.00
N/A N/A Not applicable N/A N/A
Annual Permit Fee (Small Cultivation)-per permit annually N/A N/A 3,587.00 N/A N/A Not applicable N/A N/A Annual Permit Fee (Medium Cultivation)-per permit annually N/A N/A 3,809.00
N/A N/A Not applicable N/A N/A
Annual Permit Fee (Large Cultivation)-per permit annually N/A N/A 4,030.00 N/A N/A Not applicable N/A N/A Annual Permit Fee (Nursery Cultivation)-per permit annually N/A N/A 3,365.00
N/A N/A Not applicable N/A N/A Annual Permit Fee (Processor Cultivation)-per permit annually N/A N/A 3,365.00
N/A N/A Not applicable N/A N/A Annual Permit Fee (Testing)-per permit annually N/A N/A 3,365.00 N/A N/A Not applicable N/A N/A Reinspection Fee-per inspection N/A N/A 1,463.00 Notes:
es are rounded to the nearest dollar
l be charged 50% of the applicable fee. The highest activity use fee shall be the first base fee.
Cost Index (Bureau of Labor Statistics)
City of Richmond
MASTER FEE SCHEDULE
Description
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
CD - Cannabis Fees May 23, 2023 Page 23 of 79407
CD - Code Enforcement
CURRENT FEE Factor PROPOSED FEE
CODE ENFORCEMENT
N/A N/A N/A N/A N/A 2
Videodisks -- charged at cost for time and materials. Average approximate cost begins at $25 for one tape, $40 for two tapes (same footage) (materials and man hours)
Actual Cost N/A Actual Cost
1-May-2022 150.70 1-Jul-2023 160.30 1.064 3 Inspection Warrant 1,064.00 1.064 1,132.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 4 Appeal to Hearing Officer Cost of Citation N/A Cost of Citation 1-May-2022 150.70 1-Jul-2023 160.30 1.064 5 Administrative fee for site clean-up 705.00 1.064 750.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 6 Administrative fee for board up 705.00 1.064 750.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 7 Re-inspection 143.00 1.064 152.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 8 Abatement Warrant 1,250.00 1.064 1,330.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 9 Lien and Special Assessment 2,500.00 1.064 2,659.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 10 Release of Recordation Processing Fee 439.00 1.064 467.00 Vacant Dwellings or Buildings
1-May-2022 150.70 1-Jul-2023 160.30 1.064 12 Vacant Property Registration 214.00 1.064 228.00 N/A N/A N/A N/A N/A 13 Permit to secure the building, calculated based on building valuation and square footage
Calculate based on
valuation N/A Calculate based on
valuation
1-May-2022 150.70 1-Jul-2023 160.30 1.064 14 Per month fee to cover the staff time and cost to monitor our chronically vacant property inventory
574.00 1.064 611.00
City of Richmond
MASTER FEE SCHEDULE
Description
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
CD - Code Enforcement May 23, 2023 Page 24 of 79408
City Clerk_Attorney_Manager
Old Fee Factor CURRENT FEE
CITY ATTORNEY
Not applicable N/A Not applicable N/A N/A Photocopying, per page (8-1/2" x 11") 0.10 N/A 0.10
CITY CLERK
1-Oct-2006 N/A Not applicable N/A N/A Appeal Filing Fees -- appeal a decision to a City Board 150.00 N/A 150.00 Not applicable N/A Not applicable N/A N/A Photocopying, per page (8-1/2" x 11") 0.10 N/A 0.10 1-Oct-2006 N/A Not applicable N/A N/A Richmond Municipal Code Full Copy 250.00 N/A 250.00 1-Oct-2006 N/A Not applicable N/A N/A Richmond Municipal Code Supplements 40.00 N/A 40.00
CITY MANAGER
Not applicable N/A Not applicable N/A N/A Photocopying, per page (8-1/2" x 11") 0.10 N/A 0.10 ECI Index for
last increase
ECI Index for
proposed
increase
ECI
Factor
Last increase
implemented
City of Richmond
MASTER FEE SCHEDULE
Description
Index Effective
date for
proposed
increase
City Clerk_Attorney_Manager May 23, 2023 Page 25 of 79409 Community Services
CURRENT FEE Factor PROPOSED FEE
1 Cancellation more than 30 days prior to event, all fees and deposit will be refunded less the administrative costs associated with the reservation and event planning.
1.00 N/A 1.00 50% 25% 2 Cancellation 30 days or less prior to event, no refund of deposit - N/A - 3 Richmond Convention Center
4 1-May-2022 150.70 1-Jul-2023 160.30 1.064 5 Set up and Break down Fee (Only applies to Aud-
Complex, Aud-Main Floor and Bermuda plus Catalina
rentals), hourly
205.00 1.064 218.00 N/A N/A
1-May-2022 150.70 1-Jul-2023 160.30 1.064 6 Deposit--$3000 minimum (may be higher) 3,081.00 1.064 3,278.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 7 Deposit--Concerts $5000 minimum (may be higher) Fees to be determined 5,135.00 1.064 5,464.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 8 Friday – Sunday, hourly 1,061.00 1.064 1,129.00 $565.00 $847.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 9 Monday – Thursday, hourly 848.00 1.064 902.00 $451.00 $677.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 10 Rental: Memorial Auditorium Main Floor 1-May-2022 150.70 1-Jul-2023 160.30 1.064 11 Deposit--$3000 minimum (may be higher) 3,081.00 1.064 3,278.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 12 Friday – Sunday, hourly (Whole Main Floor) 642.00 1.064 683.00 $342.00 $512.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 13 Monday – Thursday, hourly (Whole Main Floor) 514.00 1.064 547.00 $274.00 $410.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 14 Bingo, 8-hour max., daily 2,054.00 1.064 2,185.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 15 Rental: Bermuda/Catalina 1-May-2022 150.70 1-Jul-2023 160.30 1.064 1-May-2022 150.70 1-Jul-2023 160.30 1.064 16 Deposit--$500 minimum (may be higher) 514.00 1.064 547.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 17 Friday – Sunday, hourly 313.00 1.064 333.00 $167.00 $250.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 18 Monday – Thursday, hourly 251.00 1.064 267.00 $134.00 $200.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 19 Rental: Terrace Rooms (C/D/E/F/G/H) 1-May-2022 150.70 1-Jul-2023 160.30 1.064 1-May-2022 150.70 1-Jul-2023 160.30 1.064 20 Deposit--$250 minimum (may be higher) 257.00 1.064 273.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 21 First Room Monday - Thursday Hourly 124.00 1.064 132.00 $66.00 $99.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 22 Additional Terrace Room Monday - Thursday, hourly 52.00 1.064 55.00 $28.00 $41.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 23 First Room Friday - Sunday Hourly 155.00 1.064 165.00 $83.00 $124.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 24 Additional Terrace Room Friday - Sunday, hourly 66.00 1.064 70.00 $35.00 $53.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 25 Rental: Convention Center Lobby 1-May-2022 150.70 1-Jul-2023 160.30 1.064 1-May-2022 150.70 1-Jul-2023 160.30 1.064 26 Deposit--$500 minimum (may be higher) 514.00 1.064 547.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 27 Monday – Thursday, hourly 251.00 1.064 267.00 $134.00 $200.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 28 Friday – Sunday, hourly 313.00 1.064 333.00 $167.00 $250.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 29 Rental: Convention Center Kitchen and Dressing Rooms, Ticket Booth 1-May-2022 150.70 1-Jul-2023 160.30 1.064 30 Shared use Monday - Thursday, daily (with event booking) 106.00 1.064 113.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 31 Shared use Friday - Sunday, daily (with event booking) 132.00 1.064 140.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 32 Sole use Monday - Thursday, daily (with event booking) 165.00 1.064 176.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 33 Sole use Friday - Sunday, daily (with event booking) 206.00 1.064 219.00 N/A N/A Gov't
Discount
Richmond
Non-Profit
City of Richmond
MASTER FEE SCHEDULE
COMMUNITY SERVICES
Rental fees includes 3 contracted attendants & janitorial supplies. Additional attendants fee maybe charged as needed per Convention Center Staff's assessment. Minimum of four (4) hours rental.
Rental: Convention Center Complex: Includes the Main Floor, Lobby , Bermuda Room and Terrace Rooms (C/D/E/F/G/H). Excludes the Kitchen and Dressing Rooms which may be rented separately.
Rental fees includes 2 contracted attendants & janitorial supplies. Minimum of four (4) hours rental.
Rental fees includes 1 contracted attendant & janitorial supplies. Minimum of three (3) hours rental.
Rental fees includes 2 contracted attendants & janitorial supplies. Minimum of four (4) hours rental.
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor Description
Community Services May 23, 2023 Page 26 of 79410
Community Services
CURRENT FEE Factor PROPOSED FEE
Gov't
Discount
Richmond
Non-Profit
City of Richmond
MASTER FEE SCHEDULELast increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor Description
1-May-2022 150.70 1-Jul-2023 160.30 1.064 34 Sole use Monday - Thursday, flat fee, 6 hours max. (without event booking) 514.00 1.064 547.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 35 Sole use Friday - Sunday, flat fee, 6 hours max. (without event booking) 642.00 1.064 683.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 36 Deposit for sole use, without event booking 514.00 1.064 547.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 37 Dressing Room-Band/Chorus Room Monday to Thursday, daily (w/event booking) 65.00 1.064 69.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 38 Dressing Room--Band/Chorus Room Friday to Sunday, daily (w/event booking) 81.00 1.064 86.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 39 Individual Dressing Room, upstairs, Monday to Thursday, daily (w/event booking) 34.00 1.064 36.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 40 Individual Dressing Room, upstairs, Friday to Sunday, daily (w/event booking) 42.00 1.064 45.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 41 Ticket Booth, Monday to Thursday, daily 52.00 1.064 55.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 42 Ticket Booth, Friday to Sunday, daily 66.00 1.064 70.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 43 Community Center Rooms 1-May-2022 150.70 1-Jul-2023 160.30 1.064 44 1-May-2022 150.70 1-Jul-2023 160.30 1.064 45 Deposit--$500 minimum (may be higher) 514.00 1.064 547.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 46 Social Hall - hourly (RRC) 158.00 1.064 168.00 $84.00 $126.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 47 Deposit--$500 minimum (may be higher) 514.00 1.064 547.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 48 Social Hall - hourly (NEVIN) 139.00 1.064 148.00 $74.00 $111.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 49 Deposit--$500 minimum (may be higher) 514.00 1.064 547.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 50 Social Hall - hourly (PARCHESTER, SHIELDS REID) 119.00 1.064 127.00 $64.00 $95.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 51 1-May-2022 150.70 1-Jul-2023 160.30 1.064 52 Deposit--$250 minimum (may be higher) 257.00 1.064 273.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 53 Multi Purpose Room - hourly (BTA, NEVIN & PT.
RICHMOND) 104.00 1.064 111.00 $56.00 $83.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 54 1-May-2022 150.70 1-Jul-2023 160.30 1.064 55 Deposit--$250 minimum (may be higher) 257.00 1.064 273.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 56 Conference Room - hourly (NCC,BTA,PCC,PRCC,SRCC, Annex) 83.00 1.064 88.00 $44.00 $66.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 57 Field Permits 1-May-2022 150.70 1-Jul-2023 160.30 1.064 1-May-2022 150.70 1-Jul-2023 160.30 1.064 58 Non League Deposit--$100 minimum (may be higher) 103.00 1.064 110.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 59 League Deposit--$300 minimum (may be higher) 308.00 1.064 328.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 60 Youth Sports, hourly 28.00 1.064 30.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 61 Adult Sports, hourly (Excluding Adult Baseball) 41.00 1.064 44.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 62 Adult Baseball, hourly 73.00 1.064 78.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 63 Tennis Courts 1-May-2022 150.70 1-Jul-2023 160.30 1.064 64 Deposit--$100 minimum (may be higher) 103.00 1.064 110.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 65 Tennis Courts, hourly 16.00 1.064 17.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 66 MLK Artificial Turf Field 1-May-2022 150.70 1-Jul-2023 160.30 1.064 1-May-2022 150.70 1-Jul-2023 160.30 1.064 67 Non League Deposit--$100 minimum (may be higher) 103.00 1.064 110.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 68 League Deposit--$300 minimum (may be higher) 308.00 1.064 328.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 69 Youth Sports, hourly 41.00 1.064 44.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 70 Adult Sports, hourly 51.00 1.064 54.00 N/A N/A Rental fees includes 1 trash can and maintenance fee.
Rental fees includes 1 trash can and maintenance fee.
Conference Room for 20 to 30 attendees. Rental fees includes 1 contracted attendant & janitorial supplies, available chairs and tables. Minimum of two (2) hours rental.
Multi Purpose Room- Maximum 50 attendees. Rental fees includes 1 contracted attendant & janitorial supplies, available chairs and tables. Minimum of two (2) hours rental.
Social Hall for 75 to 190 attendees. Rental fees includes 1 contracted attendant & janitorial supplies, available chairs and tables. Minimum of two (2) hours rental.
Community Services May 23, 2023 Page 27 of 79411
Community Services
CURRENT FEE Factor PROPOSED FEE
Gov't
Discount
Richmond
Non-Profit
City of Richmond
MASTER FEE SCHEDULELast increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor Description
1-May-2022 150.70 1-Jul-2023 160.30 1.064 71 Track - Youth, hourly 31.00 1.064 33.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 72 Track - Adult, hourly 41.00 1.064 44.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 73 Gymnasiums 1-May-2022 150.70 1-Jul-2023 160.30 1.064 1-May-2022 150.70 1-Jul-2023 160.30 1.064 74 Deposit--$250 minimum (may be higher) 257.00 1.064 273.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 75 Gymnasium, hourly (BTA, RRC) 152.00 1.064 162.00 $81.00 $122.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 76 Deposit--$500 minimum (may be higher) 514.00 1.064 547.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 77 Gymnasium, as Social Hall, hourly (BTA, RRC) 259.00 1.064 276.00 $138.00 $207.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 78 Park Reservations 1-May-2022 150.70 1-Jul-2023 160.30 1.064 1-May-2022 150.70 1-Jul-2023 160.30 1.064 79 Deposit--$100 minimum (may be higher) 103.00 1.064 110.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 80 Groups of 50 or less participants, for general use, hourly (Includes 2 Trash Cans) 31.00 1.064 33.00 $17.00 N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 81 Deposit--$150 minimum (may be higher) 154.00 1.064 164.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 82 Groups of 51 to 100 participants, for general or
fundraiser/commercial use, hourly (Includes 4 Trash
Cans)
63.00 1.064 67.00 $34.00 N/A
1-May-2022 150.70 1-Jul-2023 160.30 1.064 83 Deposit--$150 minimum (may be higher) 154.00 1.064 164.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 84 Groups of 101 to 199 participants, for general or
fundraiser/commercial use, hourly (Includes 8 Trash
Cans)
83.00 1.064 88.00 $44.00 N/A
1-May-2022 150.70 1-Jul-2023 160.30 1.064 85 Deposit--$150 minimum (may be higher) 154.00 1.064 164.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 86 Groups of 200+ participants, for festivals and/or major celebrations, hourly (Includes 12 Trash Cans) 124.00 1.064 132.00 $66.00 N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 87 Civic Center Plaza 1-May-2022 150.70 1-Jul-2023 160.30 1.064 88 Deposit--$1000 minimum (may be higher) 1,027.00 1.064 1,093.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 89 Rental fee, hourly 205.00 1.064 218.00 $109.00 N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 90 Picnic Areas 1-May-2022 150.70 1-Jul-2023 160.30 1.064 91 Deposit--$100 for 50 and under, minimum (may be higher) 103.00 1.064 110.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 92 Deposit--$150 for 51 and over, minimum (may be higher) 154.00 1.064 164.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 93 Nicholl, Country Club Vista, Barbara & Jay Vincent -
Picnic Area, hourly ( three (3) hours minimum rental),
Includes 2 Trash Cans
39.00 1.064 41.00 $21.00 N/A
1-May-2022 150.70 1-Jul-2023 160.30 1.064 94 Marina Bay Park, Shimada Park - Picnic Table, per day.
Park standard fees will apply 27.00 1.064 29.00 $15.00 N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 95 Aquatic Fees - Commercial use by special arrangement 1-May-2022 150.70 1-Jul-2023 160.30 1.064 1-May-2022 150.70 1-Jul-2023 160.30 1.064 96 Deposit--$250 minimum (may be higher) 257.00 1.064 273.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 97 Pool Rental , Monday to Thursday, hourly 154.00 1.064 164.00 $82.00 $123.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 98 Pool Rental , Friday to Sunday, hourly 193.00 1.064 205.00 $103.00 $154.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 99 Pool Lane Rental, Monday to Thursday, hourly 47.00 1.064 50.00 $25.00 $38.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 100 Pool Lane Rental, Friday to Sunday, hourly 60.00 1.064 64.00 $32.00 $48.00 The hourly rental fee includes pool lifeguards for up to 25 guests but additional lifeguards maybe required due to risk involved as determined by the pool coordinator. Parties larger than 25 guests will be charged additional fees to cover the cost of additional lifeguards.
Standard Fees Reservation of Nicholl, Country Club Vista, Marina Bay, Barbara & Jay Vincent, and Shimada is limited to the picnic areas, except by special arrangement. Permission is required for amplified sound at all parks. All rental reservation requires a General Liability Insurance Coverage. Special Event Permit application must be completed.
Rental fees includes 1 contracted attendants & janitorial supplies.
Community Services May 23, 2023 Page 28 of 79412
Community Services
CURRENT FEE Factor PROPOSED FEE
Gov't
Discount
Richmond
Non-Profit
City of Richmond
MASTER FEE SCHEDULELast increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor Description
1-May-2022 150.70 1-Jul-2023 160.30 1.064 101 RSC Outdoor Picnic Area Only (No Pool), Monday to
Thursday, rental only during Recreation Swim Session,
maximum of 50 guests, seating for 36 at picnic tables.
92.00 1.064 98.00 N/A N/A
1-May-2022 150.70 1-Jul-2023 160.30 1.064 102 RSC Outdoor Picnic Area Only (No Pool), Friday to
Sunday, rental only during Recreation Swim Session,
maximum of 50 guests, seating for 36 at picnic tables.
116.00 1.064 123.00 N/A N/A
1-May-2022 150.70 1-Jul-2023 160.30 1.064 103 RSC Outside Pool plus Picnic Area, Monday to Thursday, hourly -two (2) hours minimum rental
154.00 1.064 164.00 N/A N/A
1-May-2022 150.70 1-Jul-2023 160.30 1.064 104 RSC Outside Pool plus Picnic Area, Friday to Sunday, hourly -two (2) hours minimum rental
193.00 1.064 205.00 N/A N/A
1-May-2022 150.70 1-Jul-2023 160.30 1.064 105 Rental Extra Fees, All fees are each/ per day unless stated otherwise 1-May-2022 150.70 1-Jul-2023 160.30 1.064 106 Alcohol Sales Permit 132.00 1.064 140.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 107 Alcohol Service Only 67.00 1.064 71.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 108 Chairs 1.00 1.064 1.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 109 Convention Center Major Events Cleaning Fee, Per Rental
514.00 1.064 547.00 N/A N/A
1-May-2022 150.70 1-Jul-2023 160.30 1.064 110 Contracted Attendant Fee ( Per Hour) 31.00 1.064 33.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 111 Convention Center Holiday Decoration Per Rental 205.00 1.064 218.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 112 Field Drag & line, Per Request 103.00 1.064 110.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 113 Field Light (Per Hour) 21.00 1.064 22.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 114 Field Maintenance Fee - Long Range, Per Rental (10-12 months rentals)
205.00 1.064 218.00 N/A N/A
1-May-2022 150.70 1-Jul-2023 160.30 1.064 115 Field Maintenance Fee, Per Use (Monthly Rentals) 21.00 1.064 22.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 116 Field Soccer Goal Equipment Setup, Per Request 62.00 1.064 66.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 117 Jumper Permit 41.00 1.064 44.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 118 Kitchen use-Community Center 51.00 1.064 54.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 119 Kitchen use-Senior Center 106.00 1.064 113.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 120 Lifeguard, Per Hour 31.00 1.064 33.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 121 Microphone - Cordless 59.00 1.064 63.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 122 Piano - Baby Grand 65.00 1.064 69.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 123 Piano - Grand 126.00 1.064 134.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 124 Podium with sound 99.00 1.064 105.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 125 Podium without sound 36.00 1.064 38.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 126 Projector 51.00 1.064 54.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 127 Projector Screen 31.00 1.064 33.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 128 Riser 21.00 1.064 22.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 129 Scoreboard Equipment 15.00 1.064 16.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 130 Sound Permit 27.00 1.064 29.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 131 Tables- Rectangle/ Round 4.00 1.064 4.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 132 Trash Can 10.00 1.064 11.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 133 Wet Bar-Fixed 103.00 1.064 110.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 134 Wet Bar-Portable 51.00 1.064 54.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 135 Administrative Fees 1-May-2022 150.70 1-Jul-2023 160.30 1.064 136 Application Fee - Rentals 31.00 1.064 33.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 137 Application Short Notice Fee (Application fee must be received 30 days prior to event) 26.00 1.064 28.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 138 Gross Concessions-Alcohol (Per Assessed Number of Attendee) 1.00 1.064 1.00 N/A N/A Community Services May 23, 2023 Page 29 of 79413
Community Services
CURRENT FEE Factor PROPOSED FEE
Gov't
Discount
Richmond
Non-Profit
City of Richmond
MASTER FEE SCHEDULELast increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor Description
1-May-2022 150.70 1-Jul-2023 160.30 1.064 139 Gross Concessions-all sales excluding alcohol (Per Assessed Number of Attendee) 1.00 1.064 1.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 140 Gross Ticket Sale (Per Assessed Number of Attendee) 1.00 1.064 1.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 141 Marquee weekly rental 51.00 1.064 54.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 142 Rental Amendment Fee (any changes on approved contract) 26.00 1.064 28.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 143 Rental Event Date Change Fee 31.00 1.064 33.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 144 Film Permits 1-May-2022 150.70 1-Jul-2023 160.30 1.064 1-May-2022 150.70 1-Jul-2023 160.30 1.064 145 Still Photography, daily 51.00 1.064 54.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 146 Music Videos, Industrial, Web Content, daily 103.00 1.064 110.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 147 Commercial, Corporate, Short Films, Featur, Television, daily 154.00 1.064 164.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 148 BOOTHS AND FESTIVALS, EACH/PER DAY 1-May-2022 150.70 1-Jul-2023 160.30 1.064 149 Non-profit information/crafts 56.00 1.064 60.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 150 Non-profit food vendor (includes permit) 243.00 1.064 259.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 151 Commercial food vendor (includes permit) 359.00 1.064 382.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 152 Commercial merchandise 113.00 1.064 120.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 153 SPECIAL EVENT PERMIT FEES, All fees are per rental unless stated otherwise 1-May-2022 150.70 1-Jul-2023 160.30 1.064 154 Application Fee 31.00 1.064 33.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 155 Application Short Notice Fee (Application fee must be received 30 days prior to event) 26.00 1.064 28.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 156 Alcohol Sales Permit 132.00 1.064 140.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 157 Alcohol Service Only 67.00 1.064 71.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 158 Barricades - A Frame 2.00 1.064 2.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 159 Barricades - Cone 1.00 1.064 1.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 160 Barricades - Crowd Control 10.00 1.064 11.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 161 Barricades - Directional Signs 1.00 1.064 1.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 162 Barricades - No Parking Signs 1.00 1.064 1.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 163 Barricades - Delivery Fees 51.00 1.064 54.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 164 Jumper Permit 41.00 1.064 44.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 165 Parade Floats Permit 75.00 1.064 80.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 166 Sound Permit 27.00 1.064 29.00 N/A N/A 1-May-2022 150.70 1-Jul-2023 160.30 1.064 167 Trash Can, Per Day 10.00 1.064 11.00 N/A N/A Fees are waived for Student Project but requires an applicable school letter confirming project. If filming at the City of Richmond facilities, rental fees will apply in addition to film permit fees.
Community Services May 23, 2023 Page 30 of 79414
CS - Employment & Training
CURRENT FEE Factor PROPOSED FEE
EMPLOYMENT & TRAINING
Not applicable N/A Not applicable N/A N/A 1700 EZ Hiring Tax Credit Voucher--Per voucher/verification ($15 goes to the State) 90.00 N/A 90.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 1700 EZ Hiring Tax Credit Voucher Expediting Fee 25.00 1.091 27.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 1700 EZ Hiring Tax Credit Voucher Look-Up Fee 29.00 1.091 32.00
VOUCHER PROGRAM
City of Richmond
MASTER FEE SCHEDULE
Description
ECI
Factor
Index Effective
date for
proposed
increase
Last increase
implemented
ECI Index for
last increase
ECI Index for
proposed
increase
CS - Employment & Training May 23, 2023 Page 31 of 79415 CS - Library
Current Fee Factor Proposed Fee
LIBRARY AND CULTURAL SERVICES
Library Fees
(for Library Impact Fee, see Building Regulatns, Impact Fees)
0.20 N/A ZERO
5.00 N/A ZERO
0.10 N/A ZERO
2.50 N/A ZERO
Not available N/A Not available N/A N/A Replacement Charge per item for lost, damaged, and unreturned materials.
Cost, plus
Processing Fee N/A Cost, plus
processing fee
1-03-2004 N/A Not available N/A N/A Rental: Library Community Room (Madeline F.
Whittlesey Room), Charge per hour--Will add a separate
Rental section
12.50 N/A 12.50
Not available N/A Not available N/A N/A Public Printing/Copies Black & White per page 0.10 N/A 0.15 Not available N/A Not available N/A N/A Public Printing/Copies, Color per page 0.40 N/A 0.50 Not available N/A Not available N/A N/A Overdue fine for Link+ materials borrowed from other libraries: Set by Link+ consortium daily per item 1.00 N/A 1.00 Not available N/A Not available N/A N/A Maximum fine for Link+ materials, borrowed from other libraries: Set by Link+ consortium per item
15.00 N/A 15.00
Not available N/A Not available N/A N/A
Lost, damaged, and unreturned Link+ materials,
borrowed from other libraries will be billed for
replacement per subsection "Fees for Lost and Damaged
Materials owned by other libraries".
115.00 N/A Varies
Not available N/A Not available N/A N/A Processing charge per item for lost, damaged, and unreturned books and media. 10.00 N/A 10.00 Fees for Lost and Damaged Materials Owned by Other Libraries.
The Library is hereby authorized to collect fees for lost, damaged and unreturned Link+ Fees
*Bookmobile materials currently exempt
Note: Deposit and 2 hr. minimum are new requirements.
Overdue fine, juvenile materials*, daily/item
maximum fine per item1-03-2003 N/A Not available N/A N/A City of Richmond
MASTER FEE SCHEDULE
1-03-2003 N/A Not available N/A N/A
Overdue fine, adult materials daily/item
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor Description
CS - Library May 23, 2023 Page 32 of 79416
Fire
CURRENT FEE Factor PROPOSED
FEE
FIRE DEPARTMENT
PREVENTION SERVICES DIVISION
GROUP PERMIT TO OPERATE - SPECIAL USE/ACTIVITY/OPERATIONS Operational Permits include normal inspection time during business hours and one reinspection. Additional inspection time, reinspections, and inspections outside of normal
business hours will incur appropriate staffing charge (SST).
Annual Operational Permit per CFC 105.6
1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-1 Aerosol Products 265.00 1.064 282.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-3 Aviation Facilities 324.00 1.064 345.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-5 Cellulose Nitrate Film 324.00 1.064 345.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-6 Combustible Dust-Producing Operations up to 5,000 sq. feet 265.00 1.064 282.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
6.1 Each additional 5,000 square feet or fraction thereof 58.00 1.064 62.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-7 Combustible Fibers/Material Storage 441.00 1.064 469.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-8 Compressed Flammable Gases 324.00 1.064 345.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
8.1 Compressed/Liquified Gas Plant ( up to 5,000 sq. feet) 571.00 1.064 608.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
8.2 Each additional 5,000 sq. feet or fraction thereof 117.00 1.064 124.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-9 Covered & Open Mall Buildings 207.00 1.064 220.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 10 Cryogenic Fluids 324.00 1.064 345.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 11 Cutting & Welding (fixed facility) 207.00 1.064 220.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 12 Dry Cleaning 324.00 1.064 345.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 14 Explosives or Blasting Agents 676.00 1.064 719.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 15 Fire Hydrants & Valves - Private 265.00 1.064 282.00 Flammable Combustible Liquids. Permit to store, handle
or the use of (includes installation of new tank):
1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
16.1 Class I liquids in excess of 5 gallons – Inside 383.00 1.064 408.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
16.2 Class I liquids in excess of 10 gallons – Outside 500.00 1.064 532.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
16.3 Class II or Class III A liquids in excess of 25 gallons - Inside 383.00 1.064 408.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
16.4 Class II or Class III A liquids in excess of 60 gallons – Outside 500.00 1.064 532.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
16.5 Flammable/Combustible Liquids – (removal) 383.00 1.064 408.00 City of Richmond
MASTER FEE SCHEDULE
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
Description
Fire May 23, 2023 Page 33 of 79417
Fire
CURRENT FEE Factor PROPOSED
FEE
City of Richmond
MASTER FEE SCHEDULE
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
Description
1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
16.6 Flammable/Combustible Liquids - Plants/Warehouse - Up to 5k sq ft 454.00 1.064 483.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
16.7 Each additional 5,000 sq ft or fraction of 117.00 1.064 124.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
16.8 Flammable/Combustible Liquids – Out of Service Tank 571.00 1.064 608.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
16.9 Flammable/Combustible Liquids – Change of Contents 336.00 1.064 358.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
16.10 Flammable/Combustible Liquids - Manufacture 454.00 1.064 483.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
16.11 Printing Plant or Shop 148.00 1.064 157.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
16.12 Highly Combustible Storage 0-5,000 sq ft 500.00 1.064 532.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
16.13 Highly Combustible Storage, each additional 5,000 sq ft or fraction thereof 58.00 1.064 62.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 17 Floor Finishing 265.00 1.064 282.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 18 Fruit & Crop Ripening 265.00 1.064 282.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 19 Fumigation & Insecticidal Fogging N/C 1.064 #VALUE! 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 20 Hazardous Materials Storage/Use 512.00 1.064 545.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
20.1 Chemical Plant 0-5,000 sq ft 571.00 1.064 608.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
20.2 Chemical Plant - Each additional 5,000 sq ft or fraction thereof 117.00 1.064 124.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
20.3 Radioactive Material (any amount) 500.00 1.064 532.00 Chemical Warehouse
1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
20.4 5,000 square feet or less 336.00 1.064 358.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
20.5 Each additional 5,000 square feet or fraction thereof 58.00 1.064 62.00 Laboratory
1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
20.6 5,000 square feet or less 629.00 1.064 669.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
20.7 Each additional 5,000 square feet or fraction thereof 117.00 1.064 124.00 Bulk Plant/Terminal
1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
20.8 10 acres or less 3,081.00 1.064 3,278.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
20.9 Each additional 10 acres or fraction thereof 2,729.00 1.064 2,904.00 Bulk Transfer
1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
20.10 10 acres or less 3,081.00 1.064 3,278.00 Fire May 23, 2023 Page 34 of 79418
Fire
CURRENT FEE Factor PROPOSED
FEE
City of Richmond
MASTER FEE SCHEDULE
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
Description
1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
20.11 Each additional 10 acres or fraction thereof 2,729.00 1.064 2,904.00 Process Transfer
1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
20.12 10 acres or less 3,081.00 1.064 3,278.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
20.13 Each additional 10 acres or fraction thereof 2,729.00 1.064 2,904.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 21 HPM (Hazardous Production Material) Facilities -
Semiconductor manufacturer 1,333.00 1.064 1,418.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 22 High Pile Storage 1-10,000 sq. feet 454.00 1.064 483.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
22.1 High Pile Storage 10,001-20,000 sq. ft. 571.00 1.064 608.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
22.2 High Pile Storage 20,001-50,000 sq. ft. 629.00 1.064 669.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
22.3 High Pile Storage >50,000 sq. ft. 688.00 1.064 732.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
22.4 High Pile Storage per 10k sq feet above 50k 58.00 1.064 62.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 23 Hot Work Operations 324.00 1.064 345.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 24 Industrial Ovens/ Commercial Incinerator 383.00 1.064 408.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 25 Lumber Yards & Woodworking Plants 500.00 1.064 532.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 26 Liquid or Gas Fueled Vehicles or Equipment in Assembly Buildings 265.00 1.064 282.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 27 Liquid Propane (LP) Gas per tank - cylinder exchange only 90.00 1.064 96.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
27.1 LPG (less than 2K gallons) 148.00 1.064 157.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
27.2 LPG (more than 2K gallons) 207.00 1.064 220.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
27.3 LPG Plant/Facility 0-5,000 sq ft 571.00 1.064 608.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
27.4 LPG Plant/Facility each additional 5k sq ft or fraction thereof 117.00 1.064 124.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 28 Magnesium 324.00 1.064 345.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 29 Miscellaneous Combustible Storage 441.00 1.064 469.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 30 Mobile Food Prep Vehicles N/C 1.064 N/C
1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 31 Motor Fuel Dispensing Facilities 324.00 1.064 345.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
31.1 Tank Vehicle Dispensing 148.00 1.064 157.00 Fire May 23, 2023 Page 35 of 79419
Fire
CURRENT FEE Factor PROPOSED
FEE
City of Richmond
MASTER FEE SCHEDULE
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
Description
1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 32 Open Burning 148.00 1.064 157.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 33 Open Flames & Torches 148.00 1.064 157.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 34 Open Flames & Candles 148.00 1.064 157.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
34.1 Open Flames/Candle Single Use 117.00 1.064 124.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 35 Organic Coatings 148.00 1.064 157.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 37 Places of Assembly 50-99 persons 90.00 1.064 96.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
37.1 Places of Assembly 100-299 persons 148.00 1.064 157.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
37.2 Places of Assembly 300+ persons 207.00 1.064 220.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 38 Cannabis/Plant Extraction 1,445.00 1.064 1,537.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 39 Private Fire Hydrants 265.00 1.064 282.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 41 Pyroxylin Plastics 265.00 1.064 282.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 42 Refrigeration Operation Equipment 324.00 1.064 345.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
43.1 Repair Garage 265.00 1.064 282.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 44 Rooftop Heliports 265.00 1.064 282.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 45 Spraying or Dipping 5,000 sq ft or less 441.00 1.064 469.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
45.1 Spraying or Dipping, each additional 5,000 sq ft or fraction thereof 58.00 1.064 62.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 46 Storage of Scrap Tires & Tire Byproducts 441.00 1.064 469.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 48 Tire-Rebuilding Plants 441.00 1.064 469.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 49 Waste Handling 441.00 1.064 469.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 50 Wood Products 441.00 1.064 469.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Additional Permits 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 51 1. Production Facilities – Change use or occupancy or allow the attendance of a live audience, or for wrap
parties.
558.00 1.064 594.00
1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
51.1 2. Pyrotechnics & Special Effects – Use of pyrotechnics special effects for the use of motion picture, television and commercial production.
558.00 1.064 594.00
Fire May 23, 2023 Page 36 of 79420
Fire
CURRENT FEE Factor PROPOSED
FEE
City of Richmond
MASTER FEE SCHEDULE
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
Description
1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
51.2 3. Live Audiences – Install seating for live audiences (production studios & sound stages) 324.00 1.064 345.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 54 Asbestos Removal 324.00 1.064 345.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 55 Battery System Storage 165.00 1.064 176.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Change of Occupancy/Site Inspection or Miscellaneous Inspection
1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 60 A permit is required for a requested inspection for the change of occupancy including, but not limited to:
Inspections conducted when required by Building Official, Planning, or other Governmental agency and where not
elsewhere listed.
351.00 1.064 373.00
1-May-2022 150.70 1-Jul-2023 160.30 1.064 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 61 Five Year Sprinkler Test 234.00 1.064 249.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 64 Emergency Responder Radio System 234.00 1.064 249.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Single Use/Temporary Operational Permit per CFC 105.6
1-May-2022 150.70 1-Jul-2023 160.30 1.064 Rates include plan review and site inspection conducted during business hours only. Inspections outside of
business hours subject to minimum rates specified under OP-100.
1-May-2022 150.70 1-Jul-2023 160.30 1.064 Single Use Permit Issuance 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-2 Amusement Buildings (each occurrence) 441.00 1.064 469.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-4 Carnivals and Fairs (each occurrence) 379.00 1.064 403.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
4.1 Float, Parade 156.00 1.064 166.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 53 Christmas Tree Lot, including tents 382.00 1.064 406.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
11.1 Cutting & Welding Single Use (Valid for 180 days) 224.00 1.064 238.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 13 Exhibits & Trade Shows 320.00 1.064 340.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
23.1 Hot Work Operations - Single Use 320.00 1.064 340.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 40 Pyrotechnic Special Effects Material, Inside. 554.00 1.064 589.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 36 Outdoor Assembly Event 441.00 1.064 469.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 51 Temporary Assembly, Indoor 503.00 1.064 535.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Firework Aerial Display 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Pyrotechnics, outside (Firework Aerial Display) 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 56 Pyrotechnics, outside (Firework Aerial Display) 1,426.00 1.064 1,517.00 Fire May 23, 2023 Page 37 of 79421
Fire
CURRENT FEE Factor PROPOSED
FEE
City of Richmond
MASTER FEE SCHEDULE
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
Description
1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
56.1 Standby personnel minimum (3 hours) 878.00 1.064 934.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
56.2 Additional hours, per person/per hour 292.00 1.064 311.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PTO -
56.3 Set Piece Display 492.00 1.064 523.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Temporary Membrane Structures & Tents 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 47 Temporary Membrane Structures & Tents, each (399 - 699 sq. ft.) 203.00 1.064 216.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
47.1 Temporary Membrane Structures & Tents, each (700- 4999 sq. ft.) 320.00 1.064 340.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
47.2 Temporary Membrane Structures & Tents, each (5,000 + sq. ft.) 441.00 1.064 469.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
47.3 Temporary Membrane/Tent Extended Use (180 days) 234.00 1.064 249.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 57 Model Rocket Event 140.00 1.064 149.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
57.1 Model Rocket Sales 140.00 1.064 149.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19-
57.2 Model Rockets Youth Scouts/Troops 36.00 1.064 38.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP19- 58 Temporary Water Supply 292.00 1.064 311.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP- 100.1
Additional inspection/standby time during business hours, per person, per half hour 117.00 1.064 124.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP- 100.2 After hours inspection time/standby minimum (3 hours) 878.00 1.064 934.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OP- 100.3
Additional inspection/standby time after business hours, per person, per half hour 175.00 1.064 186.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 GROUP HIGH RISE 1-May-2022 150.70 1-Jul-2023 160.30 1.064 H-1 High Rise Inspection (State certification inspection) - Post 1974 585.00 1.064 622.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 H-1.1 Plus $ .05 per square foot 0.05 1.064 - 1-May-2022 150.70 1-Jul-2023 160.30 1.064 H-2 Mid Rise- Life safety systems test 589.00 1.064 627.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 H-2.1 Plus ($ .05 per square foot) 0.05 1.064 - 1-May-2022 150.70 1-Jul-2023 160.30 1.064 H-3 Low Rise- Life safety systems test (includes 4 hours) 1,058.00 1.064 1,126.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 GROUP REFINERY/BULK PLANT or TERMINAL/BULK TRANSFER/PROCESS TRANSFER 1-May-2022 150.70 1-Jul-2023 160.30 1.064 REF/BULK Bulk Plant/Terminal Rate (Section III plan review,
Section IV Permit to Operate 21.10 & 21.11) Permit to
Operate a Bulk Plant or Terminal facility where flammable or combustible liquids are received by tank vessel,
pipelines, tank car or tank vehicle and are stored or
blended in bulk for the purpose of distributing such liquids by tank vessel, pipeline, tank car, tank vehicle, portable tank or container.
Fire May 23, 2023 Page 38 of 79422
Fire
CURRENT FEE Factor PROPOSED
FEE
City of Richmond
MASTER FEE SCHEDULE
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
Description
1-May-2022 150.70 1-Jul-2023 160.30 1.064 Bulk Transfer Rate (Section III Plan Review, Section IV Permit to Operate 21.12 & 21.13) Permit to Operate a
Bulk Transfer facility where loading or unloading of
flammable or combustible liquids from or between tank
vehicles, tank cards or storage tanks.
1-May-2022 150.70 1-Jul-2023 160.30 1.064 Process Transfer Rate (Section III Plan Review, Section IV Permit to Operate 21.14 & 21.15) Permit to
Operate a Process Transfer facility where the transfer of flammable or combustible liquids between tank vehicles
or tank cars and process operations. Process operations may include containers, tanks, piping and equipment.
1-May-2022 150.70 1-Jul-2023 160.30 1.064 SECTION II –SPECIAL SERVICES 1-May-2022 150.70 1-Jul-2023 160.30 1.064 GROUP SPECIAL SERVICE TASK 1-May-2022 150.70 1-Jul-2023 160.30 1.064 SST - 1 Reinspections (third and subsequent) or callback 308.00 1.064 328.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 SST –
1.1 Additional inspection time during normal business hours - per half hour. 117.00 1.064 124.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 SST –
1.2 Additional inspection time after normal business hours - per half hour. 175.00 1.064 186.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 SST –
1.3 Inpections conducted after business hours, on weekends, or holidays (3 hour minimum) 878.00 1.064 934.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 SST – 2 Consultation: 1/2 hour minimum 124.00 1.064 132.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 SST – 3 Copying: Per Page 0.20 NA 0.20 1-May-2022 150.70 1-Jul-2023 160.30 1.064 False Alarms: Initial notice to correct any malfunctions with alarm system No Charge NA No Charge
1-May-2022 150.70 1-Jul-2023 160.30 1.064 SST – 4 For 1st (within 180 days) 295.00 1.064 314.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 SST –
4.1 2nd – (within 180 days) 570.00 1.064 606.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 SST –
4.2 3rd – and/or each occurrence thereafter (within 365 days) 1,125.00 1.064 1,197.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 SST-5 Weld Inspection 292.00 1.064 311.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Fire Protection System Signaling Service 1-May-2022 150.70 1-Jul-2023 160.30 1.064 SST – 6 Registration and 1st Year service fee 258.00 1.064 275.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 SST –
6.1 Annual Service Fee 47.00 1.064 50.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 SST – 7 Halon Concentration Test 527.00 1.064 561.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 SST – 8 Knox Box Service 52.00 1.064 55.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 SST – 9 Standby: Single person during business hours, per hour 257.00 1.064 273.00 Fire May 23, 2023 Page 39 of 79423
Fire
CURRENT FEE Factor PROPOSED
FEE
City of Richmond
MASTER FEE SCHEDULE
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
Description
1-May-2022 150.70 1-Jul-2023 160.30 1.064 SST-9.1 Standby: Single person, after business hours, per hour 316.00 1.064 336.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 SST-9.2 Standby: Fire Engine/Unit per hour 771.00 1.064 820.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 SST – 10 Training/Instructional Services Base Fee (up to 2 hours) 534.00 1.064 568.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 SST -
10.1 Additional training/instructional time, per hour 234.00 1.064 249.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 SST – 11 File Research and Review 36.00 1.064 38.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 SST – 12 Business License Inspection 156.00 1.064 166.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 SST - 13 Failure to obtain operational permit DOUBLE FEES NA DOUBLE FEES 1-May-2022 150.70 1-Jul-2023 160.30 1.064 SST - 14 Extend plan review/construction permit 180 days 148.00 1.064 157.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 SECTION III – PLAN REVIEW 1-May-2022 150.70 1-Jul-2023 160.30 1.064 GROUP PRELIMINARY PLAN REVIEW – CONSULTATIONS/MEETING 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR-1 In Office Design/Consultation per half hour 124.00 1.064 132.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR-1.2 Out of Office Design/Consultation per hour (min. 2 hours) 499.00 1.064 531.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR-1.3 Review of fire & life safety systems 542.00 1.064 577.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR-1.4 Gates and barricades on fire roads 590.00 1.064 628.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Major Subdivision Plan Review (5 or More Lots/Parcels) (See PR 11.1) 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR – 2 Review of subdivision for access, hydrant placement. 839.00 1.064 893.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Minor Subdivision Plan Review (1 to 4 Lots/Parcels) (See PR 11.1) 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
2.2 Review of subdivision for access, hydrant placement. 465.00 1.064 495.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Single Family Home Review – access & water supply 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
2.3 Single Family Home Review – access & water supply
(new construction) 172.00 1.064 183.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
2.3.1 Single Family Home Review – access & water supply (TI/modifications) 172.00 1.064 183.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 GROUP BUILDING CONSTRUCTION – NEW BUILDINGS & TENANT IMPROVEMENTS 1-May-2022 150.70 1-Jul-2023 160.30 1.064 New Construction or Building Additions Plan Review (See PR 11.1) 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR – 3 Minimum plan review base fee. 590.00 1.064 628.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
3.1 Plus $.08 per square foot in excess of 2,000 sq. ft. 0.09 1.064 - 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Tenant Improvement Plan Review (for building additions see PR 3.1) 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
3.2 Minimum plan review base fee. 590.00 1.064 628.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
3.2.1 Plus $.08 per square foot in excess of 2,000 sq. ft. 0.09 1.064 - 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR-3.3 Industrial Ovens (CFC 105.7.15) 590.00 1.064 628.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR-3.4 Motor Vehicle Repair Room and Booths (CFC 105.7.17) 590.00 1.064 628.00 Fire May 23, 2023 Page 40 of 79424
Fire
CURRENT FEE Factor PROPOSED
FEE
City of Richmond
MASTER FEE SCHEDULE
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
Description
1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR-3.5 Solar Photovoltaic Power Systems (CFC 105.7.21) 590.00 1.064 628.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 SECTION III – PLAN REVIEW 1-May-2022 150.70 1-Jul-2023 160.30 1.064 GROUP WATER SUPPLY – FIRE SERVICE MAINS – FIRE HYDRANTS 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Fire Service – Emergency Repair 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR – 4 Review of underground piping, placement, and size. 590.00 1.064 628.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Install, Repair Private Fire Service Hydrants and/or Piping to Firewater Lines
1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
4.2 Minimum plan review base fee of system. 590.00 1.064 628.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Flush - Private Fire Service System 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
4.3 Minimum inspection base fee. 340.00 1.064 362.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Hydrostatic Test - Private Fire Service System 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
4.4 Minimum inspection/test base fee. 633.00 1.064 674.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Water Flow Information Field Test 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
4.5 Minimum field test base fee. 758.00 1.064 807.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
4.5.1 Additional or multiple flow tests per ½ hour. 117.00 1.064 124.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 SECTION III – PLAN REVIEW 1-May-2022 150.70 1-Jul-2023 160.30 1.064 GROUP FIRE PROTECTION SYSTEMS 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Tenant Improvement Fire Sprinklers (without calculations) 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR – 5 Minimum plan review base fee. 648.00 1.064 689.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
5.1.2 Additional inspections per hour (i.e. weld-o-let, hydro, visual, etc…) 292.00 1.064 311.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Tenant Improvement Fire Sprinklers (with calculations) 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
5.2 Minimum plan review base fee. 773.00 1.064 822.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR–5.2. 2 Each additional inspection per hour (i.e. weld-o-let, hydro, visual, etc…) 292.00 1.064 311.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 New Commercial Fire Sprinkler System (13, 13R, & 15 systems) 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
5.3 Minimum plan review base fee per riser. 1,191.00 1.064 1,267.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR–5.3. 2 Each additional inspection per hour (i.e. weld-o-let, hydro, visual, etc…) 292.00 1.064 311.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Residential Fire Sprinkler System (single family home) 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
5.4 Minimum plan review base fee. 882.00 1.064 938.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Residential Fire Sprinkler System (multiple homes) 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
5.5 Minimum plan review base fee per model. 1,058.00 1.064 1,126.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR–5.5. 1 Each additional lot (flush, hydrostatic test and final) 351.00 1.064 373.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR–5.5. 2 Each Additional inspection per hour (i.e. models,
individual homes) 292.00 1.064 311.00 Fire May 23, 2023 Page 41 of 79425
Fire
CURRENT FEE Factor PROPOSED
FEE
City of Richmond
MASTER FEE SCHEDULE
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
Description
1-May-2022 150.70 1-Jul-2023 160.30 1.064 Standpipe System 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
5.6 Minimum plan review base fee. 882.00 1.064 938.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR–5.6. 1 Each additional inspection per hour (i.e. hydro, flush, flow test, etc…) 234.00 1.064 249.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Spray Booth (includes booth and fire extinguishing system) 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
5.7 Minimum plan review base fee. 898.00 1.064 955.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Pre-Action Fire Suppression System 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
5.8 Minimum plan review base fee. 882.00 1.064 938.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Fixed Fire Suppression System – (wet/dry chem., water mist, etc…) 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
5.9 Minimum plan review base fee. 648.00 1.064 689.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR–5.9. 1 Each additional separate system at same location. 234.00 1.064 249.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Clean Agent Fire Suppression System 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
5.10 Minimum plan review base fee. 1,117.00 1.064 1,188.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Fire Pump Installation 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
5.11 Minimum plan review base fee. 1,835.00 1.064 1,952.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Commercial Cooking (Hood and Duct) Fire Suppression System 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
5.12 Minimum plan review base fee. 648.00 1.064 689.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR–5.1
2.1 Each additional system. 234.00 1.064 249.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Smoke & Heat Vents 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
5.13 Minimum plan review base fee. 648.00 1.064 689.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Smoke Management/Control System 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
5.14 Minimum plan review base fee. 1,909.00 1.064 2,031.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Explosion Control (includes: vents, dust collection, etc…) 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
5.15 Minimum plan review base fee. 1,132.00 0.000 1,132.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 GROUP FIRE ALARM SYSTEM 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Fire Alarm System 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR – 6 Minimum plan review base fee. 898.00 1.064 955.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
6.1 Plus $ 11.00 per initiating device 7.00 1.064 7.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
6.1.2 Pre-wire inspections per hour. 292.00 1.064 311.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Dedicated Function Fire Alarm System (i.e. sprinkler monitoring, elevator recall, etc…)
1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
6.2 Minimum plan review base fee. 648.00 1.064 689.00 Fire May 23, 2023 Page 42 of 79426
Fire
CURRENT FEE Factor PROPOSED
FEE
City of Richmond
MASTER FEE SCHEDULE
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
Description
1-May-2022 150.70 1-Jul-2023 160.30 1.064 Fire Alarm Panel Replacement Only 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
6.3 Minimum plan review base fee. 648.00 1.064 689.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 High-Rise Fire Alarm (new and/or system upgrade) 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR - 6.4 Minimum plan review base fee. 2,217.00 1.064 2,359.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR -
6.4.1 Plus $ 11.00 per initiating device 7.00 1.064 7.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
6.4.3 Pre-wire inspections per hour. 234.00 1.064 249.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR-6.5 Emergency Responder Radio Coverage System 590.00 1.064 628.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 GROUP
FLAMMABLE & COMBUSTIBLE LIQUIDS (TANKS-
PIPING & DISPENSING)
1-May-2022 150.70 1-Jul-2023 160.30 1.064 Remove (Repair, Modify, Extend Piping) Underground Tank
1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
7.1 Install/Repair/Modify/Extend Piping/Remove
Underground Tank. 824.00 1.064 877.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Install (Repair, Modify, Extend Piping) Aboveground Tank 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
7.2 Install/Repair/Modify/Extend Piping/Remove
Aboveground Tank. 590.00 1.064 628.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
7.2.1 Each additional tank. 234.00 1.064 249.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Abandon Underground Tank in Place 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
7.3 Minimum plan review base fee. 758.00 1.064 807.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Environmental Upgrade (vapor recovery and processing
systems, spill control, secondary containment and
environmental agency requirements)
1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
7.4 Minimum plan review base fee. 648.00 1.064 689.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Apply Interior Coating to Flammable Liquid Tanks 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
7.5 Minimum plan review base fee. 882.00 1.064 938.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 GROUP
COMPRESED GAS SYSTEMS: LPG
/CNG/MEDICAL/CRYOGENICS
1-May-2022 150.70 1-Jul-2023 160.30 1.064 Container Exchange Programs; LPG Tank Installation Without Dispensing 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR – 8 Minimum plan review base fee. 648.00 1.064 689.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Install, Modify, Repair LPG – CNG – Hydrogen (Tank Install and/or Dispensing)
1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
8.2 Minimum plan review base fee. 1,007.00 1.064 1,071.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Install, Modify, Repair Medical or Compressed Gas Systems
1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
8.3 Minimum plan review base fee. 1,124.00 1.064 1,196.00 Fire May 23, 2023 Page 43 of 79427
Fire
CURRENT FEE Factor PROPOSED
FEE
City of Richmond
MASTER FEE SCHEDULE
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
Description
1-May-2022 150.70 1-Jul-2023 160.30 1.064 Install, Modify, Repair Cryogenics Fixed Installation 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
8.4 Minimum plan review base fee. 1,124.00 1.064 1,196.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Install, Modify, Repair Compressed Gas Storage 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
8.5 Minimum plan review base fee. 648.00 1.064 689.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR-8.6 Install, Modify Cannabis/Plant Extraction System (CFC 105.7.18) 1,015.00 1.064 1,080.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR-
8.6.1 Plus $0.08 per square foot in excess of 2,000 sq. ft. 0.09 1.064 - 1-May-2022 150.70 1-Jul-2023 160.30 1.064 GROUP SPECIAL HAZARDS – HAZARDOUS 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Battery Systems 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR – 9 Minimum plan review base fee. 648.00 1.064 689.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Dust Collection Systems 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
9.2 Minimum plan review base fee. 648.00 1.064 689.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Explosives Storage 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
9.3 Minimum plan review base fee. 1,249.00 1.064 1,329.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Hazardous Materials Compliance Review 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
9.4 Minimum review of MSDS, HMMP and/or HMIS
submittals. 249.00 1.064 265.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Hazardous Materials – Storage /Dispensing – Open/Closed Systems
1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
9.5 Minimum plan review base fee. 1,249.00 1.064 1,329.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
9.5.1 Each additional system. 483.00 1.064 514.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR-
9.5.3 Dipping (CFC 105.7.23) 648.00 1.064 689.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Install, Modify, Repair Mechanical Refrigeration Systems 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
9.6 Minimum plan review base fee. 1,000.00 1.064 1,064.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR-9.7 Fuel Cell Power Systems (CFC 105.7.10) 882.00 1.064 938.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 GROUP HIGH PILE RACK STORAGE SYSTEMS 1-May-2022 150.70 1-Jul-2023 160.30 1.064 High-Pile or Rack Storage 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR – 10 Minimum plan review base fee. 831.00 1.064 884.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Temporary Access Roads & Water Supply 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Install a Temporary Access Road – Residential and Commercial
1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR – 11 Install a Temporary Access Road - 1-2 Homes 289.00 1.064 307.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR–11. 1 Install a Temporary Access Road 3+ Homes or
Commerical 648.00 1.064 689.00 Fire May 23, 2023 Page 44 of 79428
Fire
CURRENT FEE Factor PROPOSED
FEE
City of Richmond
MASTER FEE SCHEDULE
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
Description
1-May-2022 150.70 1-Jul-2023 160.30 1.064 Install a Temporary Water Supply System 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR – 12 Minimum plan review base fee. 590.00 1.064 628.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Miscellaneous Submittals - Alternative Means and Methods
1-May-2022 150.70 1-Jul-2023 160.30 1.064 Miscellaneous Submittals or Plans Review 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR – 13 Minimum plan review base fees up to two hours. 590.00 1.064 628.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Alternative Means and Methods Requests or Code Interpretation Review 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
13.2 Minimum review base fee. 499.00 1.064 531.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 GROUP EXPEDITE PLAN REVIEW REQUEST & ADDITIONAL CHARGES/INSPECTION TIME 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR – 14 Expedited Plans Surcharge (after business hours) 748.00 1.064 796.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Demolition Permit pursuant to Chapter 33, CFC 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR – 15 Demolition Permit pursuant to Chapter 33, CFC 348.00 1.064 370.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 GROUP BULK/TERMINAL/BULK TRANSER/PROCESS TRANSFER MAINTENANCE REVIEW 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Fees will be based on construction permit required for
routine maintenance/repair work which conducted within
these facilities.
1-May-2022 150.70 1-Jul-2023 160.30 1.064 Install, Modify, Repair, Replace Fireproofing 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR – 16 Minimum plan review base fees up to two hours. 590.00 1.064 628.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Install, Modify, Repair, Replace Piping for Systems Containing Hazardous Materials
1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR – 17 Minimum plan review base fees up to two hours. 590.00 1.064 628.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Install, Modify, Repair, Replace Piping for Systems Containing Hazardous Materials
1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR – 18 Minimum plan review base fees up to two hours. 590.00 1.064 628.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Install, Modify, Repair Pump Installed In Hazardous Material Process System
1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR – 19 Minimum plan review base fees up to two hours. 590.00 1.064 628.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Additional Plan Review Fees 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR – 20 Revisions and resubmittals, per hour 249.00 1.064 265.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR – 21 Additional plan review time, per half hour 124.00 1.064 132.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
21.1 Additional plan review time, expedited, per hour 249.00 1.064 265.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR – 22 Additional inspections during business hours (min 1 hour) 292.00 1.064 311.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
22.1 Additional inspection time during business hours, per half hour 117.00 1.064 124.00 Fire May 23, 2023 Page 45 of 79429
Fire
CURRENT FEE Factor PROPOSED
FEE
City of Richmond
MASTER FEE SCHEDULE
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
Description
1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
22.2 After hours inspection, 3 hour minimum 878.00 1.064 934.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR –
22.3 Additional inspection time, after hours, per half hour 175.00 1.064 186.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PR – 23 Working without approved plans DOUBLE FEE NA DOUBLE FEE 1-May-2022 150.70 1-Jul-2023 160.30 1.064 SECTION IV – NOTES 1-May-2022 150.70 1-Jul-2023 160.30 1.064 GROUP NOTES 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Permits are non-transferrable and fees are non-
refundable. Failure to pay invoice fees within 30 days
shall result in a 20 percent late payment charge. In the case of multiple annual permits, permits may be issued
for shorter periods and prorated on the basis of a 1/12th charge for each month and portion thereof.
1-May-2022 150.70 1-Jul-2023 160.30 1.064 SECTION V – REIMBURSEMENT FOR FIRE DEPARTMENT RESPONSE 1-May-2022 150.70 1-Jul-2023 160.30 1.064 GROUP FIRE INCIDENT RESPONSE 1-May-2022 150.70 1-Jul-2023 160.30 1.064 FIR – 1 Per unit response, per hour (includes captain, engineer and firefighter) 617.00 1.064 656.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 FIR – 2 Damaged or consumable equipment replaced at cost. Actual Cost NA Actual Cost 1-May-2022 150.70 1-Jul-2023 160.30 1.064 FIR – 3 RFD reserves the right to invoice for individual event with customized mitigation rates including itemized, per
person, at various response levels and for itemized
products and equipment used.
Actual Cost NA Actual Cost
1-May-2022 150.70 1-Jul-2023 160.30 1.064 Fire & Life Safety Inspections (does not include applicable operational permits)
1-May-2022 150.70 1-Jul-2023 160.30 1.064 Group Assembly/Business/Mercantile/Office Suite 1-May-2022 150.70 1-Jul-2023 160.30 1.064 BM-1 B/M 0-5,000 sq. feet 153.00 1.064 163.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 BM-2 B/M 5,001 – 10,000 sq. feet 341.00 1.064 363.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 BM-3 B/M 10,001 – 20,000 sq. feet 458.00 1.064 487.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 BM-4 B/M 20,001 – 40,000 sq. feet 576.00 1.064 613.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 BM-5 B/M 40,001+ sq. feet 751.00 1.064 799.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Group Other Occupancy (F/H/L/S) 1-May-2022 150.70 1-Jul-2023 160.30 1.064 O-1 O 0-5,000 sq. feet 283.00 1.064 301.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 O-2 O 5,001-10,000 sq. feet 400.00 1.064 426.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 O-3 O 10,001-20,000 sq. feet 576.00 1.064 613.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 O-4 O each 10k sq feet above 20k 576.00 1.064 613.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Group Schools 1-May-2022 150.70 1-Jul-2023 160.30 1.064 E-1 Occupant load 1- 50 400.00 1.064 426.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 E-2 Occupant load 51-149 517.00 1.064 550.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 E-3 Occupant load 150-499 634.00 1.064 675.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 E-4 Occupant load 500+ 751.00 1.064 799.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Group State Licensed Care Facilities 1-May-2022 150.70 1-Jul-2023 160.30 1.064 SL-1 Residential Large Family Day Care (7-14 persons) 341.00 1.064 363.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 SL-2 Commercial Day Care E3/I4 (7-49 persons) 517.00 1.064 550.00 Fire May 23, 2023 Page 46 of 79430
Fire
CURRENT FEE Factor PROPOSED
FEE
City of Richmond
MASTER FEE SCHEDULE
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
Description
1-May-2022 150.70 1-Jul-2023 160.30 1.064 SL-3 Commercial Day Care E3/I4 (50+ persons) 634.00 1.064 675.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 SL-4 Pre-inspection/850 Form 234.00 1.064 249.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 SL-5 Residential Assisted Living Facility (24 hr) 400.00 1.064 426.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 SL-6 Other Licensed Facilities 400.00 1.064 426.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Group Institutional 1-May-2022 150.70 1-Jul-2023 160.30 1.064 I-1 Hospital/Surgical Center <50k sq. feet 751.00 1.064 799.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 I-2 Hospital/Surgical Center 50,001+ sq. feet 1,689.00 1.064 1,797.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 I-3 Nursing/Nonambulatory Facilities 634.00 1.064 675.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 I-4 Jails/Detention Facilities 1,572.00 1.064 1,673.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 I-5 Police Holding Cells or DOJ Review 249.00 1.064 265.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 Group Residential R1/R2 Occupancies 1-May-2022 150.70 1-Jul-2023 160.30 1.064 R-1 Residential 1-5 units 147.00 1.064 156.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 R-2 Residential 6-15 units 238.00 1.064 253.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 R-3 Residential 16-99 units 346.00 1.064 368.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 R-4 Residential 100-249 units 699.00 1.064 744.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 R-5 Residential 250-499 units 1,109.00 1.064 1,180.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 R-6 Residential 500+ units 3,172.00 1.064 3,375.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 R-7 Residential - Transient (hotel, motel, shelter) 400.00 1.064 426.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 GROUP
FIRE INCIDENT RESPONSE CHIEF LEVEL
RESPONSE
1-May-2022 150.70 1-Jul-2023 160.30 1.064 CLR – 1 Chief of Department, per hour 311.00 1.064 331.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CLR – 2 Deputy Fire Chief, per hour 276.00 1.064 294.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CLR – 3 Battalion Chief, per hour 240.00 1.064 255.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CLR – 4 Fire Marshal, per hour 249.00 1.064 265.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CLR – 5 Deputy Fire Marshal, per hour 234.00 1.064 249.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CLR-6 Fire Investigator, during business hours, per hour 234.00 1.064 249.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CLR-6.1 Fire Investigator, outside business hours, per hour 351.00 1.064 373.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CLR-7 Emergency Services Manager, per hour 136.00 1.064 145.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CLR-8 Captain, per hour 224.00 1.064 238.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CLR-9 Engineer, per hour 198.00 1.064 211.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CLR-10 Firefighter, per hour 195.00 1.064 207.00 Fire May 23, 2023 Page 47 of 79431
IS - Finance
CURRENT FEE Factor Proposed Fee
na na na na na Charges for Bad Checks/Returned Check Processing 35.00 N/A 35.00 na na na na na
Mitigation Administrative Fee -- 3% of the total project mitigation fees (collected by Building Regulations;
administered by Finance) 0.02 N/A 0.02 na na na na na Form W-2 Replacement Fee 10.00 N/A 10.00 na na na na na
2% Processing fee for all refunds originally paid with
credit card but refund paid via check 0.02 N/A 0.02 na na na na na 2% Processing fee for all credit card payments 0.02 N/A 0.02 na na na na na New Business Registration 0.25 N/A 0.25 City of Richmond
MASTER FEE SCHEDULE
FINANCE
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor Description
IS - Finance May 23, 2023 Page 48 of 79432
IS - IT - Cable
CURRENT FEE Factor Proposed Fee
not applicable na not applicable na na Telecommunications Registration & Review Fee 90.00 N/A 90.00 not applicable na not applicable na na
Videodisks -- charged at cost for time and materials.
Average approximate cost begins at $25 for one tape,
$40 for two tapes (same footage) (materials and man
hours) Actual Cost N/A Actual Cost
City of Richmond
MASTER FEE SCHEDULE
CABLE
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor Description
IS - IT - Cable May 23, 2023 Page 49 of 79433
IS - IT - GIS
CURRENT FEE Factor PROPOSED FEE
Geographic Information Systems (GIS)
1 General Services
1-May-2022 150.70 1-Jul-2023 160.30 1.064 2 Labor--Chargeable on any service listed under GIS when
the project takes more than one hour (custom map), any
customization is required (predefined map, mapping
series), or any other GIS-related customer service is
requested. The rate is hourly-based ($72) and is
chargeable by quarter-hour increments ($18).
130.00 1.064 138.00
3 Custom Map
4 Plotter
1-May-2022 150.70 1-Jul-2023 160.30 1.064 5 17" x 22" (ANSI-C) 82.00 1.064 87.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 6 - Additional prints (per print) (max. 5) 35.00 1.064 37.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 7 - With orthophotos 84.00 1.064 89.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 8 - With orthophotos, additional prints (per print) (max. 5) 37.00 1.064 39.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 9 22" x 34" (ANSI-D) 105.00 1.064 112.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 10 - Additional prints (per print) (max. 5) 36.00 1.064 38.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 11 - With orthophotos 107.00 1.064 114.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 12 - With orthophotos, additional prints (per print) (max. 5) 38.00 1.064 40.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 13 34" x 44" (ANSI-E) 106.00 1.064 113.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 14 - Additional prints (per print) (max. 5) 37.00 1.064 39.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 15 - With orthophotos 110.00 1.064 117.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 16 - With orthophotos, additional prints (per print) (max. 5) 39.00 1.064 41.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 17 All scales, electronic format copies (e.g., pdf) on CD/ftp (per copy)
15.00 1.064 16.00
1-May-2022 150.70 1-Jul-2023 160.30 1.064 18 Printer 1-May-2022 150.70 1-Jul-2023 160.30 1.064 19 8-1/2" x 11" color 65.00 1.064 69.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 20 - Additional prints (per print) (max. 5) 3.00 1.064 3.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 21 - With orthophotos 69.00 1.064 73.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 22 - With orthophotos, additional prints (per print) (max. 5) 4.00 1.064 4.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 23 11" x 17" 65.00 1.064 69.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 24 - Additional prints (per print) (max. 5) 4.00 1.064 4.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 25 - With orthophotos 69.00 1.064 73.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 26 - With orthophotos, additional prints (per print) (max. 5) 6.00 1.064 6.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 27 All scales, electronic format copies (e.g., pdf) on CD/ftp (per copy)
15.00 1.064 16.00
1-May-2022 150.70 1-Jul-2023 160.30 1.064 28 Electronic Map (Note: The default format for electronic maps is pdf)
1-May-2022 150.70 1-Jul-2023 160.30 1.064 29 Electronic--all scales, stand-alone (ie., w/out hardcopy map)
62.00 1.064 66.00
City of Richmond
MASTER FEE SCHEDULELast increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor Description
IS - IT - GIS May 23, 2023 Page 50 of 79434
IS - IT - GIS
CURRENT FEE Factor PROPOSED FEE
City of Richmond
MASTER FEE SCHEDULELast increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor Description
1-May-2022 150.70 1-Jul-2023 160.30 1.064 30 Electronic--additional copies (per copy or delivery) 15.00 1.064 16.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 31 PREDEFINED MAP 1-May-2022 150.70 1-Jul-2023 160.30 1.064 32 Plotter 1-May-2022 150.70 1-Jul-2023 160.30 1.064 33 17" x 22" (ANSI-C) 35.00 1.064 37.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 34 - Additional prints (max. 5) 35.00 1.064 37.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 35 - With orthophotos 37.00 1.064 39.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 36 - With orthophotos, additional prints (max. 5) 37.00 1.064 39.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 37 22" x 34" (ANSI-D) 36.00 1.064 38.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 38 - Additional prints (max. 5) 36.00 1.064 38.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 39 - With orthophotos 38.00 1.064 40.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 40 - With orthophotos, additional prints (max. 5) 38.00 1.064 40.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 41 34" x 44" (ANSI-E) 37.00 1.064 39.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 42 - Additional prints (max. 5) 37.00 1.064 39.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 43 - With orthophotos 39.00 1.064 41.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 44 - With orthophotos, additional prints (max. 5) 39.00 1.064 41.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 45 All scales, electronic format copies (e.g., pdf) on CD/ftp (per copy) 15.00 1.064 16.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 46 Print 1-May-2022 150.70 1-Jul-2023 160.30 1.064 47 8-1/2" x 11" color 34.00 1.064 36.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 48 - Additional prints (max. 5) 3.00 1.064 3.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 49 - With orthophotos 36.00 1.064 38.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 50 - With orthophotos, additional prints (max. 5) 4.00 1.064 4.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 51 11" x 17" 34.00 1.064 36.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 52 - Additional prints (max. 5) 4.00 1.064 4.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 53 - With orthophotos 36.00 1.064 38.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 54 - With orthophotos, additional prints (max. 5) 6.00 1.064 6.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 55 Electronic Map (Note: The default format for electronic maps is pdf)
1-May-2022 150.70 1-Jul-2023 160.30 1.064 56 Electronic--all scales, stand-alone (ie., w/out hardcopy map) 36.00 1.064 38.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 57 Electronic--additional copies (per copy or delivery) 15.00 1.064 16.00 IS - IT - GIS May 23, 2023 Page 51 of 79435
Police-New
CURRENT FEE Factor PROPOSED FEE
Police
1 Photocopying, per page (8-1/2" x 11") 0.10 N/A 0.10 1-May-2022 150.70 1-Jul-2023 160.30 1.064 2 Traffic Accident/Police Report (federal, state, county, municipalities, districts, and other political subdivisions exempt), per report
9.03 1.064 10.00
NA NA NA NA NA 3 Booking Fees (passed through to County) Actual Cost NA Actual Cost NA NA NA NA NA 4 Traffic Violations--In accordance with California Penal Code Section 19
Refer to Vehicle
Code - Refer to Vehicle
Code
NA NA NA NA NA 5 Non-resident Ticket Sign-off 10.00 NA 10.00 6 Fingerprinting (also see "Concealed Weapons
Permit")
1-May-2022 150.70 1-Jul-2023 160.30 1.064 7 Resident, first card 42.00 1.064 45.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 8 Resident, additional card 16.00 1.064 17.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 9 Non-resident, first card 45.00 1.064 48.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 10 Non-resident, additional card 38.00 1.064 40.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 11 Livescan fingerprinting service, resident 45.00 1.064 48.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 12 Livescan fingerprinting service, non-resident 45.00 1.064 48.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 13 Prisoner Medical Transport (cost) Cost NA Cost 1-May-2022 150.70 1-Jul-2023 160.30 1.064 14 Police Clearances/Records Check 36.00 1.064 38.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 15 Taxi Permits (Scripts Only) 1-May-2022 150.70 1-Jul-2023 160.30 1.064 16 New driver 196.00 1.064 208.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 17 Annual renewal 130.00 1.064 138.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 18 Special Event/Parade Permit 67.00 1.064 71.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 19 Sound Permit 21.00 1.064 22.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 20 CAD Printouts 9.00 1.064 10.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 21 Communications Dispatch Recordings, each 96.00 1.064 102.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 22 Copy of Interview Audio/Video Recordings each 18.00 1.064 19.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 23 Vehicle Tow Fees 1-May-2022 150.70 1-Jul-2023 160.30 1.064 24 Vehicle removal (non rental) from highway or public land for 5 or more unpaid parking violations (CVC 22651(i)(1) 121.00 1.064 129.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 25 Vehicle removal from highway, public or private land 215.00 1.064 229.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 26 Vehicle found in private or public land with registration expired in excess of 6 months
215.00 1.064 229.00
1-May-2022 150.70 1-Jul-2023 160.30 1.064 27 Vehicle parked or left standing on highway for more than 72 hours
215.00 1.064 229.00
1-May-2022 150.70 1-Jul-2023 160.30 1.064 28 Vehicle parked on street or alley for more than 72 hours 215.00 1.064 229.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 29 First vehicle abandoned, wrecked, dismantled that is a public nuisance or reduces property values 269.00 1.064 286.00 N/A N/A N/A N/A N/A 30 Each additional vehicle abandoned, wrecked, dismantled that is a public nuisance or reduces property values - N/A - 1-May-2022 150.70 1-Jul-2023 160.30 1.064 31 Tow Truck Permit City of Richmond
MASTER FEE SCHEDULELast increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor Description
Police-New May 23, 2023 Page 52 of 79436
Police-New
CURRENT FEE Factor PROPOSED FEE
City of Richmond
MASTER FEE SCHEDULELast increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor Description
1-May-2022 150.70 1-Jul-2023 160.30 1.064 32 New driver--annually 43.00 1.064 1-May-2022 150.70 1-Jul-2023 160.30 1.064 33 Renewal--annually 21.00 1.064 1-May-2022 150.70 1-Jul-2023 160.30 1.064 34 Peddlers & Solicitors Police Permit N/A N/A N/A N/A N/A 35 Initial permit (plus Business License permit; paid at Business License Unit) 15.00 N/A 15.00 N/A N/A N/A N/A N/A 36 Permit renewal (plus Business License permit; paid at Business License Unit) 7.00 N/A 7.00 N/A N/A N/A N/A N/A 37 Community Noise Ordinance Violation--Cost for administrative enforcement and noise testing Cost N/A Cost N/A N/A N/A N/A N/A 38
Mechanical or Electronic Amusement Device Permit, per
device/per calendar year (prorated for calendar quarters; paid at Business License Unit)
84.00 N/A 84.00
1-May-2022 150.70 1-Jul-2023 160.30 1.064 39 Concealed Weapons Permit $0 - $0 - - 40 Original permit application filing fee 100.00 N/A 100.00 N/A N/A N/A N/A N/A 41 Fingerprint fee 71.00 N/A 71.00 N/A N/A N/A N/A N/A 42 Permit renewal fee 25.00 N/A 25.00 N/A N/A N/A N/A N/A 43 Permit amendment fee 10.00 N/A 10.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 44 ALCOHOL AND TOBACCO RETAIL INSPECTIONS 1-May-2022 150.70 1-Jul-2023 160.30 1.064 45 Cost per business of compliance inspection 829.00 1.064 882.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 46 Cost per business of decoy operation 787.00 1.064 837.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 47 Total cost per business for compliance inspection and decoy operation 829.00 1.064 882.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 48 Compliance inspection of alcohol and/or tobacco retailer 829.00 1.064 882.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 49 Combined inspection of alcohol and tobacco retailer 1,270.00 1.064 1,351.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 50 Re-inspection of alcohol and/or tobacco retailer 215.00 1.064 229.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 51 Underage sales investigation of alcohol and/or tobacco retailer 787.00 1.064 837.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - CANNABIS ORDINANCE N/A N/A N/A N/A N/A Application Completeness Review/Per Application See Cannabis Fees
N/A N/A N/A N/A N/A Complete Application Review/Per Application See Cannabis Fees
N/A N/A N/A N/A N/A Annual Regulation and Inspection/Per Quarter See Cannabis Fees
Police-New May 23, 2023 Page 53 of 79437
Public Works
CURRENT FEE Factor PROPOSED
FEE
Infrastructure Maintenance & Operations
SECTION 1 - ENCROACHMENT PERMITS
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Encroachment Agreement -- Public right of way fee (see
Building Regulations section for "Encroachment
Agreement -- Private right of way fee")
956.00 1.091 1,043.00
Sidewalk Dining
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Encroachment Permit Application Review for outdoor
service on public sidewalks, minimum non-refundable 871.00 1.091 950.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 New Encroachment Permit for outdoor service on public
sidewalks (first year, annual fee) 607.00 1.091 662.00 not applicable na not applicable na na
- plus additional fees for in-ground improvements within the public ROW
(0-100 SF)
500.00 NA 500.00
not applicable na not applicable na na
- plus in-ground improvements for square footage
thereafter (over 100 SF) $2.00/SF NA $2.00/SF
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Renew Encroachment Permit for outdoor service on
public sidewalks (annual fee) 389.00 1.091 424.00 not applicable na not applicable na na
- plus additional fees for in-ground improvements within the public ROW
(0-100 SF)
500.00 NA 500.00
not applicable na not applicable na na
- plus in-ground improvements for square footage
thereafter (over 100 SF) $2.00/SF NA $2.00/SF
SECTION 2 -TRANSPORTATION PERMITS
Oversized Load (Transportation Permit/Wide-Load
Permit) 16.00 NA 16.00 Annual Permit - Per Vehicle (Transportation Permit/Wide- Load Permit) 90.00 NA 90.00 SECTION 3 - FINAL MAP & IMPROVEMENT PLAN REVIEW & INSPECTION 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 - Per Major Subdivision Review, 5 or more parcels,
(Deposit)
2.5% of construction cost or $8,000, whichever is greater
2.5% of bond est.
for imp, $8485 min 1.091 2.5% of bond est.
for imp, $8485 min
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 - Per Minor Subdivision Review, 4 or fewer parcels,
(Deposit)
2.5% of construction cost or $6,000, whichever is greater
2.5% of bond est.
for imp, $6498 min 1.091 2.5% of bond est.
for imp, $6498 min
New lot fee
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 New lot fee, actual cost of County fee ($50 as of 1 July 2007) 50.00 NA 50.00 Final Subdivision Inspection Fee (Deposit)
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
City of Richmond
MASTER FEE SCHEDULE
na
Final Subdivision Map and Improvement Plan Review Fee
Description
not applicable na not applicable
ECI
Factor
na
Public Works May 23, 2023 Page 54 of 79438
Public Works
CURRENT FEE Factor PROPOSED
FEE
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
City of Richmond
MASTER FEE SCHEDULE
Description ECI
Factor
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 - Per Major Subdivision Review, 5 or more parcels,
(Deposit)
3% of construction cost or $7,000, whichever is greater 3% of bond est. for
imp, $7580 min 1.091 3% of bond est. for
imp, $7580 min
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 - Per Minor Subdivision Review, 4 or fewer parcels,
(Deposit)
3% of construction cost or $3,000, whichever is greater 3% of bond est. for
imp, $3249 min 1.091 3% of bond est. for
imp, $3249 min
SECTION 4 - PROJECT ACCEPTANCE
Major Subdivision Map ( 5 or more parcels)
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Acceptance of improvements and dedications (Fee) 4,219.00 1.091 4,603.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Amendment of subdivision agreement 2,462.00 1.091 2,686.00 Minor Subdivision Map (4 or fewer parcels)
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Acceptance of improvements and dedications (Fee) 1,581.00 1.091 1,725.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Amendment of subdivision agreement 879.00 1.091 959.00 SECTION 5 - GRADING PLAN REVIEW
Grading Permit Plan Review
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 0 to 50 CY 482.00 1.091 526.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 51 to 1,000 CY 1,005.00 1.091 1,096.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 1,001 to 10,000 CY 1,508.00 1.091 1,645.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 10,001 CY and above (Deposit) 2,510.00 1.091 2,738.00 n/a n/a n/a n/a n/a
Additional plan review for complex grading, and changes, additions or revisions to approved plans cost n/a cost SECTION 6 - OTHER ENGINEERING PERMITS
not applicable na not applicable na na Traffic Control Plan Review cost NA cost 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Certificate of Correction Review 879.00 1.091 959.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 City-installed Traffic Controlled Devices (Stop signs, Yield, speed undulations, etc.)
704.00 1.091 768.00
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 City-installed street light 526.00 1.091 574.00 Grading permit plan review (flat fee). Includes stormwater Public Works May 23, 2023 Page 55 of 79439
Public Works
CURRENT FEE Factor PROPOSED
FEE
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
City of Richmond
MASTER FEE SCHEDULE
Description ECI
Factor
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Letter of Map Revision / Amendment 879.00 1.091 959.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Easement Dedication (utility) 1,054.00 1.091 1,150.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Watercourse Permit Fee, Fixed fee, … 527.00 1.091 575.00 not applicable na not applicable na na … plus 5% of construction cost within the public right of way (Deposit)
5% of construction
cost NA 5% of construction
cost
not applicable na not applicable na na Consultant Services Actual Cost + 10% NA Actual Cost + 10% SECTION 7 - REVIEW OF PLANNING APPLICATION
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Initial Engineering Review 126.00 1.091 137.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Lot Line Adjustment or Parcel Merge 753.00 1.091 822.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Tentative Parcel Map (0-4 lots) 3,164.00 1.091 3,452.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Certificate of Compliance
879.00 1.091 959.00
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Tentative Subdivision Map (5 to 25 lots) 2,812.00 1.091 3,068.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Tentative Subdivision Map (26 to 100 lots) 3,515.00 1.091 3,835.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Tentative Subdivision Map (101 to 200 lots) 4,219.00 1.091 4,603.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Tentative Subdivision Map (201+ lots) 5,625.00 1.091 6,137.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Preliminary Plan 753.00 1.091 822.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Development Plan 753.00 1.091 822.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Street Vacation 1,005.00 1.091 1,096.00 SECTION 8 - HOURLY RATES
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 City Engineer 350.00 1.091 382.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Capital Projects Manager 316.00 1.091 345.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Senior Civil Engineer 266.00 1.091 290.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Associate Civil Engineer 249.00 1.091 272.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Engineer II 201.00 1.091 219.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Engineer I 176.00 1.091 192.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Engineering Infrastructure Admin 244.00 1.091 266.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Construction Inspector II 201.00 1.091 219.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Construction Inspector I 176.00 1.091 192.00 SECTION 9 - FEES FOR DUPLICATION
not applicable 35.00 NA 35.00
not applicable 60.00 NA 60.00
SECTION 10 - FEES FOR REPORTS
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Report and/or invoice preparation 276.00 1.091 301.00 Fee used to charge for DIMO's time in preparing the paperwork Fees for Work Performed by City Staff - Includes work performed Sale of Plans and Specifications for Construction Jobs-- From $35 (hardcopy) - $55.00 (cost for printing and
na na not applicable na
Public Works May 23, 2023 Page 56 of 79440
PW - Engineering
CURRENT FEE Factor PROPOSED
FEE
SECTION 1 - PERMITS
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Encroachment Permit/Digging up and Disturbance of
Roadways, etc.-/Maintenance and Construction,
Monitoring of Wells Additional expenses for services and field time over alloted time will be charged at cost. If encroachment refund is requested, once verified work
was not done, refund will be made to applicant less 20%. 527.00 1.091 575.00
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Monitoring/Boring Wells 527.00 1.091 575.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Facility Placement (Pods, debris boxes), up to 10 days. 200.00 1.091 218.00 Concrete Permit - curb, gutter, sidewalk, and driveway
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Concrete Permit 205.00 1.091 224.00 SECTION 2 - OTHER ENGINEERING FEE RELATED TO PERMITS
not applicable na not applicable na na Traffic Control Plan Review 253.00 per hour na 253.00 per hour 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Plumbing Permit Fee 178.00 1.091 194.00 not applicable na not applicable na na Document retrieval fee (reproduction costs only - see fees for duplication)
cost na cost
not applicable na not applicable na na Consultant Services Actual Cost + 10% na Actual Cost + 10% Violation of Job Completion Without Permit
Work Excavation without permit or violation of job
completion without permit will result in a fee of double the toal cost.
Double fee of total
cost of job -
Double fee of total
cost of job
SECTION 3 - HOURLY RATES
Fees for Work Performed by City Staff - Includes work
performed in excess of the standard fees listed or for
services not otherwise listed.
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 City Engineer 350.00 1.091 382.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Capital Projects Manager 316.00 1.091 345.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Senior Civil Engineer 266.00 1.091 290.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Associate Civil Engineer 249.00 1.091 272.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Engineer II 201.00 1.091 219.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Engineer I 176.00 1.091 192.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Engineer Asset Administrator 244.00 1.091 266.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Construction Inspector II 201.00 1.091 219.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Construction Inspector I 176.00 1.091 192.00 SECTION 4 - FEES FOR DUPLICATION
UTILITIES
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
City of Richmond
MASTER FEE SCHEDULE
Description
PW - Engineering May 23, 2023 Page 57 of 79441
PW - Engineering
CURRENT FEE Factor PROPOSED
FEE
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
City of Richmond
MASTER FEE SCHEDULE
Description
not applicable 35.00 No
Change 35.00
not applicable 55.00 No
Change 55.00
not applicable na not applicable na na
Photocopying, per page (8-1/2 x 11)
0.10 No
Change 0.10
not applicable na not applicable na na
Plan size (24"x36"), per page
9.00 No
Change 9.00
not applicable na not applicable na na Plotting - Refer to GIS fees for Custom Maps and Predefined Maps cost No
Change cost
not applicable na not applicable na na Digital Imaging Fee - Parcel Map, Tract Map or Improvement Plans, plus 25.00 No
Change 25.00
not applicable na not applicable na na Per sheet to be imaged 2.00 No Change 2.00
MISCELLANEOUS FEES
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Bike plan Check - Per hour
239.00 No
Change 239.00
Refunds for Permit Cancellations Fees
Cancelled permits are eligible for an 80% refund, upon approval by the Public Works Director. 20% of the fee is Sale of Plans and Specifications for Construction Jobs--From $35 (hardcopy) - $55.00 (cost for printing and mailing)na not applicable na na PW - Engineering May 23, 2023 Page 58 of 79442
PW - Stormwater
CURRENT FEE Factor PROPOSED
FEE
STORMWATER
Within West County Wastewater District or Stege
Sanitary District not less than $32 per SSU. 32.00 na 32.00 Within the Richmond Municipal Sewer District No. 1,
commercial and industrial, $3.32 per IWU (based on
annual water usage), but not less than $32 per SSU.
Commercial Stormwater Annual Permit Fee
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Commercial Stormwater Annual Permit Fee 739.00 1.091 806.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Industrial Stormwater Annual Permit Fee 1,341.00 1.091 1,463.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Follow Up Inspection 604.00 1.091 659.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 One time discharge inspection 604.00 1.091 659.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Monitoring, sampling or testing fee
753.00 1.091 822.00
not applicable na not applicable na na Laboratory analysis cost and rental equipment charges, cost plus 10%, as needed cost + 10% na cost + 10%
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 C.3 Stormwater Control Plan Review (SWCP) 7,876.00 1.091 8,593.00 not applicable
ECI
Factor
na
City of Richmond
na
Description
ECI Index for
proposed
increase
Last increase
implemented
Index Effective
date for
proposed
increase
MASTER FEE SCHEDULE
ECI Index for
last increase
na not applicable
Stormwater Collection System Service Fee, Stormwater Collection System Collection Fee (See Building Regulations, this fee is collected by Building Regulations)
Stormwater Management Program Charge, for commercial and industrial, annual Site Inspection Fee
Industrial Stormwater Annual Permit Fee
C.3 Fees for projects which create or replace more than 10,000 square feet of impervious surface or 5,000 square feet for auto service, retail gas stations, restaurants, uncovered parkinglots, (fee is not applicable when a
Subdivision plan check fee is collected covering these fees as applicable)
PW - Stormwater May 23, 2023 Page 59 of 79443
PW - Stormwater
CURRENT FEE Factor PROPOSED
FEE
ECI
Factor
City of Richmond
Description
ECI Index for
proposed
increase
Last increase
implemented
Index Effective
date for
proposed
increase
MASTER FEE SCHEDULE
ECI Index for
last increase
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Low impact development annual inspections (bio-swales
infiltration planters)
Low impact development installation/construction
inspection fee (for every 5 bio-swales, inflow planters, tree wells or other devices)
604.00 1.091 659.00
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 C.6 SWPPP Monthly Inspection & Compliance (Monthly
fee to be multiplied by # months planned duration of
construction)
423.00 1.091 461.00
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Monthly Inspection ( monthly fee to be multiplied by # months planned duration of construction) 301.00 1.091 328.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Plan review fee (1 hour) 201.00 1.091 219.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Stormwater Encroachment Permit 518.00 1.091 565.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Watercourse Permit Fee, Fixed fee, … 527.00 1.091 575.00
HOURLY RATES
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091
DEPARTMENT DIRECTOR
389.00 1.091 424.00
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091
ENVIRONMENTAL SERVICES MANAGER
329.00 1.091 359.00
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091
PROJECT COORDINATOR
265.00 1.091 289.00
Fees for Work Performed by City Staff - Includes work
performed in excess of the standard fees listed or for services not otherwise listed.
STORMWATER PERMIT FEES
Stormwater Plan Review for projects not required to submit a SWCP
C.6 Construction sites less than 1 acre or determined not to be a significant threat to water quality
C.6 Construction sites greater than 1 acre or determined to be a significant threat to water quality
PW - Stormwater May 23, 2023 Page 60 of 79444
PW - Stormwater
CURRENT FEE Factor PROPOSED
FEE
ECI
Factor
City of Richmond
Description
ECI Index for
proposed
increase
Last increase
implemented
Index Effective
date for
proposed
increase
MASTER FEE SCHEDULE
ECI Index for
last increase
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091
ADMINISTRATIVE SERVICES ANALYST
209.00 1.091 228.00
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091
ADMINISTRATIVE AIDE
162.00 1.091 177.00
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 SR ENV. COMP. INSP
270.00 1.091 295.00
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 ENV. COMP. INSP.
225.00 1.091 245.00
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091
ENGINEER ASSET ADMIN
278.00 1.091 303.00
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091
WASTEWATER CONTRACT/CONSULTANT
203.00 1.091 221.00
PW - Stormwater May 23, 2023 Page 61 of 79445
PW - Wastewater
CURRENT FEE Factor PROPOSED
FEE
WASTEWATER
not applicable na not applicable na na - FY 19-20, per SSU 880.00 NA 880.00 not applicable na not applicable na na - FY 20-21, per SSU 940.00 NA 940.00 not applicable na not applicable na na - FY 21-22, per SSU 1,000.00 NA 1,000.00 not applicable na not applicable na na - FY 22-23, per SSU 1,070.00 NA 1,070.00 not applicable na not applicable na na - FY 23-24, per SSU 1,140.00 NA 1,140.00 not applicable na not applicable na na - FY 24-25, per SSU 1,210.00 NA 1,210.00 Richmond Municipal Sewer District No. 1, multi-unit residential, annual not applicable na not applicable na na - FY 19-20, per SSU 707.00 NA 707.00 not applicable na not applicable na na - FY 20-21, per SSU 752.00 NA 752.00 not applicable na not applicable na na - FY 21-22, per SSU 800.00 NA 800.00 not applicable na not applicable na na - FY 22-23, per SSU 856.00 NA 856.00 not applicable na not applicable na na - FY 23-24, per SSU 912.00 NA 912.00 not applicable na not applicable na na - FY 24-25, per SSU 968.00 NA 968.00 Richmond Municipal Sewer District No. 1, commercial and industrial, annual not applicable na not applicable na na FY 20-21 $67.00 per IWU, $1.42 per lbs BOD and $0.66 per lbs TSS but not less than $553. 553.00 NA 553.00 not applicable na not applicable na na FY 21-22 $71.02 per IWU, $1.50 per lbs BOD and $0. 70 per lbs TSS but not less than $586. 586.00 NA 586.00 not applicable na not applicable na na FY 22-23 $75.99 per IWU, $1.61 per lbs BOD and $0. 7 5 per lbs TSS but not less than $627. 627.00 NA 627.00 not applicable na not applicable na na FY 23-24 $81.31 per IWU, $1. 72 per lbs BOD and $0.83 per lbs TSS but not less than $671. 671.00 NA 671.00 not applicable na not applicable na na FY 24-25 $87.00 per IWU, $1.84 perlbs BOD and $0.86 per lbs TSS but not less than $718. 718.00 NA 718.00 Wastewater Discharge Permitting Program
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Annual Permit fee, Class I A (Categorical Industrial Users as defined in 40 CFR Chapter I Subchapter N)
discharging more than 25,000 gallons of wastewater per
day
3,797.00 1.091 4,143.00
Sewer Service Fees, Richmond Municipal Sewer District, Sanitary Sewer Connection Fee (See Building Regulations, this fee is collected by Building Regulations)
Sanitary System Sewer Charges
Richmond Municipal Sewer District No. 1, single unit residential, annual Last increase
implemented
Index Effective
date for
proposed
increase
City of Richmond
MASTER FEE SCHEDULE
Description ECI Index for
last increase
ECI Index for
proposed
increase
ECI
Factor
PW - Wastewater May 23, 2023 Page 62 of 79446
PW - Wastewater
CURRENT FEE Factor PROPOSED
FEE
Last increase
implemented
Index Effective
date for
proposed
increase
City of Richmond
MASTER FEE SCHEDULE
Description ECI Index for
last increase
ECI Index for
proposed
increase
ECI
Factor
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Annual Permit fee, Class I B (Categorical Industrial Users as defined in 40 CFR Chapter I Subchapter N)
discharging less than 25,000 gallons of wastewater per
day
3,333.00 1.091 3,636.00
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Annual Permit fee, Class II A (Significant Industrial User as defined in 40 CFR 403.3(t) - discharging more than
25,000 gallons of wastewater per day)
3,285.00 1.091 3,584.00
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Annual Permit fee, Class II B (Significant Industrial User as defined in 40 CFR 403.3(t) - discharging less than
25,000 gallons of wastewater per day)
3,047.00 1.091 3,324.00
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Annual Permit fee, Class III (Industrial User as
determined by the Control Authority) 1,323.00 1.091 1,443.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Annual Permit fee, Class IV (Commercial Facility as
determined by the Control Authority) 810.00 1.091 884.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Annual Permit fee, Class VI (one-time discharger,
discharging less than 60,000 gallons) 953.00 1.091 1,040.00 not applicable na na na na
Baseline Monitoring Report Review for New Categorical
Dischargers as defined in 40 CFR Chapter I, Subchapter
N) charged at cost plus overhead
cost NA cost
Wastewater Inspection Program
not applicable na na na na
Additional Site Inspection fee charged at cost plus
overhead cost NA cost
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Violation Site Visit Inspection Charge, per site
279.00 1.091 304.00
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Violation Site Visit Inspection Charge, per site, when site includes monitoring, sampling or testing 903.00 1.091 985.00 not applicable na not applicable na na
Violation Laboratory Charges, cost plus 10%, as needed
cost + 10% NA cost + 10%
Fats Oils and Grease Program Fees
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Annual Permit fee, Class V (Commercial Facility classified as a Fats, Oils and Grease "FOG" as determined by the
Control Authority)
306.00 1.091 334.00
not applicable na not applicable na na
Additional Site Inspection fee charged at cost plus
overhead cost NA cost
not applicable na not applicable na na
Food Handling Facilities with Grinders and no treatment system - 10% surcharge will be added to the annual
sewer service fees
fee + 10% NA fee + 10%
PW - Wastewater May 23, 2023 Page 63 of 79447
PW - Wastewater
CURRENT FEE Factor PROPOSED
FEE
Last increase
implemented
Index Effective
date for
proposed
increase
City of Richmond
MASTER FEE SCHEDULE
Description ECI Index for
last increase
ECI Index for
proposed
increase
ECI
Factor
not applicable na not applicable na na First Violation 250.00 NA 250.00 not applicable na not applicable na na Second Violation 500.00 NA 500.00 not applicable na not applicable na na Third Violation 1,000.00 NA 1,000.00 Wastewater Plan Review Fee
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Sewer connection plan review fee (<1 hour) 201.00 1.091 219.00 not applicable na not applicable na na Additional Staff time for Plan Review charged at cost plus overhead cost NA cost
Wastewater Treatment System Plan Review Fee, position
times hours
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Expedited Plan Review Fee - Min 2hrs 1,167.00 1.091 1,273.00 Certificate of Lateral Compliance
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Issuance of Certificate of Lateral Compliance after sewer line repairs are complete and inspected 184.00 1.091 201.00
WASTEWATER PERMIT FEES
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Wastewater Encroachment Permit 527.00 1.091 575.00 1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Sewer Connection Fee (RMC §12.20) 3,019.00 1.091 3,294.00 Miscellaneous
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 Pre & post sewer lateral video review 108.00 1.091 118.00
HOURLY RATES
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091
DEPARTMENT DIRECTOR
389.00 1.091 424.00
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091
ENVIRONMENTAL SERVICES MANAGER
329.00 1.091 359.00
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091
PROJECT COORDINATOR
265.00 1.091 289.00
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091
ADMINISTRATIVE SERVICES ANALYST
209.00 1.091 228.00
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091
ADMINISTRATIVE AIDE
162.00 1.091 177.00
Fees for Work Performed by City Staff - Includes work
performed in excess of the standard fees listed or for services not otherwise listed.
PW - Wastewater May 23, 2023 Page 64 of 79448
PW - Wastewater
CURRENT FEE Factor PROPOSED
FEE
Last increase
implemented
Index Effective
date for
proposed
increase
City of Richmond
MASTER FEE SCHEDULE
Description ECI Index for
last increase
ECI Index for
proposed
increase
ECI
Factor
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 SR ENV. COMP. INSP
270.00 1.091 295.00
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091 ENV. COMP. INSP.
225.00 1.091 245.00
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091
ENGINEER ASSET ADMIN
278.00 1.091 303.00
1-Jul-2021 146.90 1-Jul-2023 160.30 1.091
WASTEWATER CONTRACT/CONSULTANT
203.00 1.091 221.00
PW - Wastewater May 23, 2023 Page 65 of 79449
Rent Control
CURRENT FEE Factor PROPOSED FEE
RESIDENTIAL RENTAL HOUSING FEE
Not applicable N/A Not applicable N/A N/A Per Controlled Rental Unit 218.00 1.032 225.00 Not applicable N/A Not applicable N/A N/A Per Partially Covered Rental Unit 123.00 1.033 127.00 Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
Fees as approved by the Rent Board at the May 8th Special Meeting of the Rent Board of the City of Richmond - Item M-1.
City of Richmond
Master Fee Schedule
Description
Administration of the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance
Rent Control May 23, 2023 Page 66 of 79450
Transportation - R-Transit
CURRENT FEE Factor PROPOSED
FEE
Not applicable N/A Not applicable N/A N/A Special Purpose Group Trip (Includes one driver with one vehicle) -- $100/hour 100.00 N/A 100.00 Not applicable N/A Not applicable N/A N/A Transit Service -- Book of Coupons = $20 20.00 N/A 20.00 Not applicable N/A Not applicable N/A N/A
One Way – Advance Reservation (one to ten days in advance)
4.00 N/A 4.00
Not applicable N/A Not applicable N/A N/A
One Way – Same Day Reservation (Reservation is same day) 5.00 N/A 5.00 Not applicable N/A Not applicable N/A N/A
One Way Trip – Late Cancellation (Cancellation one hour before pick up) or No show (Client is not at pick up location, is not ready,
cancels trip at the door, or refuses to take trip) Fee. {The fee is the cost of booked trip}
4.00 to 7.00 N/A 4.00 to 7.00
NOTES
(Fees are supplemented by grant funding; therefore, they are not adjusted based on ECI) With the new Measure J funding allocation voted on by WCCTAC, the City of Richmond could be getting more funding. If there is a substantial amount of funding, it would be used to provide later, after hours, and weekend service which has been a request by the community. The proposed farebox fee would prepare Paratransit in the event there is more funding.
City of Richmond
MASTER FEE SCHEDULE
ECI
Factor
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
R-TRANSIT SERVICES
Description
Transportation - R-Transit May 23, 2023 Page 67 of 79451 Transportation-Parking
CURRENT FEE Factor PROPOSED FEE
Transportation - Parking Management Services
1 Neighborhood Parking Permits
2 Neighborhood Parking Permit -Residential Annual
1-May-2022 150.70 1-Jul-2023 160.30 1.064 3 In Person 40.00 1.064 43.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 4 Online 35.00 1.064 37.00 5 Neighborhood Parking Permit -Residential Visitor Hang tag -Annual
1-May-2022 150.70 1-Jul-2023 160.30 1.064 6 In Person 40.00 1.064 43.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 7 Online 35.00 1.064 37.00 8 Neighborhood Parking Permit- Residential Replacement
1-May-2022 150.70 1-Jul-2023 160.30 1.064 9 In Person 40.00 1.064 43.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 10 Online 35.00 1.064 37.00 11 Neighborhood Parking Permit -Merchant Annual
1-May-2022 150.70 1-Jul-2023 160.30 1.064 12 In Person 40.00 1.064 43.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 13 Online 35.00 1.064 37.00 14 Neighborhood Parking Permit - Merchant Part Time
Employee -Quarterly
1-May-2022 150.70 1-Jul-2023 160.30 1.064 15 In Person 40.00 1.064 43.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 16 Online 35.00 1.064 37.00 17 Neighborhood Parking Permit- Merchant Visitor Pass
booklet (set of 10)
1-May-2022 150.70 1-Jul-2023 160.30 1.064 18 In Person 40.00 1.064 43.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 19 Online 35.00 1.064 37.00 20 Electric Vehicle Charging
N/A N/A N/A N/A N/A 21 Electric Vehicle Charging Station- Rapid Charger $7/hr-$1/min. N/A $7/hr-$1/min.
N/A N/A N/A N/A N/A 22 Electric Vehicle Charging Station- Slow Charger $1 /hr 1-4 hrs then $5/Hr. N/A $1 /hr 1-4 hrs then
$5/Hr.
23 Paid Parking
N/A N/A N/A N/A N/A 24 Metered Parking Rates (paid stalls) $1/hr N/A $1/hr N/A N/A N/A N/A N/A 25 Metered Parking Rates (paid stalls)- Special Event Daily rate for ea.
stall removed from
service
N/A
Daily rate for ea.
stall removed from
service
N/A N/A N/A N/A N/A 26 Marina Way Lot $1/hr, $4/Day,
$45/Mthly N/A $1/hr, $4/Day,
$45/Mthly
N/A N/A N/A N/A N/A 27 Other Surface Lots, and 12th Street Garage $1/hr, $4/day,$45/Mthly N/A $1/hr,
$4/day,$45/Mthly
28 Parklets/Curbs
1-May-2022 150.70 1-Jul-2023 160.30 1.064 29 Parklet Permits (per space) -special event 78.00 1.064 83.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 30 Parklet or Bike Corral Permit - 1 Year and renewals 224.00 1.064 238.00 31 Lot Leases
N/A N/A N/A N/A N/A 32 Metered Surface Lot Lease Daily Rate x 2.5 N/A Daily Rate x 2.5 N/A N/A N/A N/A N/A 33 Other Surface Lot Lease Based on lease terms N/A Based on lease
terms
City of Richmond
MASTER FEE SCHEDULE
Description
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
Transportation-Parking May 23, 2023 Page 68 of 79452
Transportation-Parking
CURRENT FEE Factor PROPOSED FEE
City of Richmond
MASTER FEE SCHEDULE
Description
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
34 Parking Rental Fees
N/A N/A N/A N/A N/A 35 Parking Rental Fees Based on lease terms N/A Based on lease
terms
36 Shared Mobility Services
37 Dedicated Public Parking Stalls - Mobility Operators N/A N/A N/A N/A N/A 38 Gas vehicles with dedicated parking public parking stalls
Determined upon
application based
on Actual Cost
N/A
Determined upon
application based
on Actual Cost
N/A N/A N/A N/A N/A 39 ZEV (zero emission vehicles) with dedicated public parking
Determined upon
application based
on Actual Cost
N/A
Determined upon
application based
on Actual Cost
40 Free Floating Car Share Vehicle Permits
1-May-2022 150.70 1-Jul-2023 160.30 1.064 41 Gas Vehicles (1 to 10 vehicles) 174.00 1.064 185.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 42 Gas Vehicles (More than 10 vehicles) 204.00 1.064 217.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 43 ZEV (1 to 10 vehicles) 130.50 1.064 139.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 44 ZEV (More than 10 vehicles) 153.00 1.064 163.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 45 Dedicated Car Share Vehicle Permits 1-May-2022 150.70 1-Jul-2023 160.30 1.064 46 Gas Vehicles - Operating from private property (1 to 10 vehicles)
325.00 1.064 346.00
1-May-2022 150.70 1-Jul-2023 160.30 1.064 47 Gas Vehicles - Operating from private property (More than 10 vehicles)
425.00 1.064 452.00
N/A N/A N/A N/A N/A 48 Gas vehicles - Parked/stored on public streets Parking Stall
Revenue
Calculations
applied
N/A
Parking Stall
Revenue
Calculations
applied
N/A N/A N/A N/A N/A 49 ZEV (1 to 10 vehicles)
Based on
calculations related
to annual revenue
loss from the
indentified space(s)
minus 25% clean
air discount
N/A
Based on
calculations related
to annual revenue
loss from the
indentified space(s)
minus 25% clean
air discount
N/A N/A N/A N/A N/A 50 ZEV (More than 10 vehicles) Based on
calculations related
to annual revenue
loss from the
indentified space(s)
minus 25% clean
air discount
N/A
Based on
calculations related
to annual revenue
loss from the
indentified space(s)
minus 25% clean
air discount
51 Bike Share/Scooter Providers
Transportation-Parking May 23, 2023 Page 69 of 79453
Transportation-Parking
CURRENT FEE Factor PROPOSED FEE
City of Richmond
MASTER FEE SCHEDULE
Description
Last increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor
1-May-2022 150.70 1-Jul-2023 160.30 1.064 52 Permit Application Fee (staff costs to review permit) 1,536.00 1.064 1,634.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 53 Annual Permit Fee 102.00 1.064 108.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 54 Public Property Repair and Maintenance Endowment fee (Grant funded programs are exempted) 2,500.00 1.064 2,659.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 55 Private Shuttle Providers 1-May-2022 150.70 1-Jul-2023 160.30 1.064 56 Annual Permit to Operate 1-May-2022 150.70 1-Jul-2023 160.30 1.064 57 Gas Vehicles - per vehicle 204.00 1.064 217.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 58 ZEV - per vehicle 153.00 1.064 163.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 59 Special Event transportation 102.00 1.064 108.00 N/A N/A N/A N/A N/A 60 Dedicated Right of Way loading zones Determined upon
application based
on Actual Cost
N/A
Determined upon
application based
on Actual Cost
61 On Street Metered (Paid) Parking
N/A N/A N/A N/A N/A 62 Public parking stalls
Determined upon
application based
on Actual Cost
N/A
Determined upon
application based
on Actual Cost
Commuter Benefit Ordinance
The annual base flat permit fee of a dedicated space for a gas-powered car share vehicle is the annual base permit fee for metered spaces and annual base permit fee for time zone (non-metered) space, when parked at thos respective spaces.
The annual permit fee of a dedicated space for a zero emission powered (ZEV) car share vehicle is based on a 25% discount off the annual base permit free for metered spaces and a 25% discount off th annual base fee for time zone (non-metered) spaces (i.e., equla to 75% of the annual base permit fee). **The annual base flat permit fee for vehicles at a time zone(non-metered) space is $40 multiplied by 12 months.
* The annual base flat permit fee for a metered space is calculated as the average gross revenue per meter during the most recent completed fiscal year.
Transportation-Parking May 23, 2023 Page 70 of 79454
Employee Hourly Rates
CURRENT FEE Factor PROPOSED FEE
Fully Burdened Hourly Rate Calculation
Department/Position
0001: ACCOUNTING
1-May-2022 150.70 1-Jul-2023 160.30 1.064 ACCOUN - ACCOUNTANT I 92.53 1.064 98.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 ACCOUN - ACCOUNTANT II 100.03 1.064 106.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 ACCOUN - ACCOUNTING ASST II 68.62 1.064 73.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 ACCOUN - ACCOUNTING MANAGER 126.18 1.064 134.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 ACCOUN - SENIOR ACCOUNTANT 104.57 1.064 111.00 0001: BDGT/OPERATING
1-May-2022 150.70 1-Jul-2023 160.30 1.064 BDGT/O - BUDGET ADMINISTRATOR 122.46 1.064 130.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 BDGT/O - BUDGET ANALYST I 90.54 1.064 96.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 BDGT/O - BUDGET ANALYST II 95.23 1.064 101.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 BDGT/O - SR BUDGET ANLYST 114.42 1.064 122.00 5005: CAD DISPATCH SYSTEM
1-May-2022 150.70 1-Jul-2023 160.30 1.064 CAD DI - COMM DISPATCHER I 82.83 1.064 88.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CAD DI - COMM DISPATCHER II 105.39 1.064 112.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CAD DI - COMM SFT SUPV 107.70 1.064 115.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CAD DI - COMM. CENTER MGR 134.12 1.064 143.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CAD DI - COMMUNICA CALL TAKER 65.71 1.064 70.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CAD DI - NET & SYS SPEC II 126.00 1.064 134.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CAD DI - SYSTM ADMINISTRATOR 128.84 1.064 137.00 0001: CAPITAL IMPROVEMENT
1-May-2022 150.70 1-Jul-2023 160.30 1.064 CAPITA - ADMINISTRATIVE AIDE 173.98 1.064 185.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CAPITA - CONSTN & MAINT SUPV 214.54 1.064 228.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CAPITA - ELECTRICAL SUPERV 237.75 1.064 253.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CAPITA - ELECTRICIAN 217.23 1.064 231.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CAPITA - EXEC SECRETARY II 208.23 1.064 221.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CAPITA - OFFICE ASSISTANT II 84.09 1.064 89.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CAPITA - PW ADMIN MANAGER 254.64 1.064 271.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CAPITA - PW MAINT &OPERNS DIR 408.98 1.064 435.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CAPITA - PW STRTS MAINT SUPER 262.15 1.064 279.00 0001: CITY ATTORNEY
1-May-2022 150.70 1-Jul-2023 160.30 1.064 CITY A - ASST CITY ATTORNEY 165.66 1.064 176.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CITY A - CITY ATTORNEY 231.75 1.064 247.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CITY A - EXEC SECRETARY II 96.89 1.064 103.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CITY A - OFFICE SPECIALIST 61.32 1.064 65.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CITY A - SRASST CITY ATTONEY 180.94 1.064 192.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CITY A - SRASST CITY ATTORNEY 187.53 1.064 199.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CITY A - SUPERVISING OFF ASST 63.89 1.064 68.00 0001: CITY CLERK
1-May-2022 150.70 1-Jul-2023 160.30 1.064 CITY C - ASSISTANT CITY CLERK 107.83 1.064 115.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CITY C - CITY CLERK 147.12 1.064 156.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CITY C - CITY CLERK TECH 65.15 1.064 69.00 0001: CITY COUNCIL
City of Richmond
MASTER FEE SCHEDULELast increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor Description
Employee Hourly Rates May 23, 2023 Page 71 of 79455
Employee Hourly Rates
CURRENT FEE Factor PROPOSED FEE
City of Richmond
MASTER FEE SCHEDULELast increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor Description
1-May-2022 150.70 1-Jul-2023 160.30 1.064 CITY C - COUNCILMEMBER 27.40 1.064 29.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CITY C - SR ADMIN ANALYST 116.34 1.064 124.00 0001: CITY MANAGER'S OFFICE
1-May-2022 150.70 1-Jul-2023 160.30 1.064 CITY M - ADMNISTRATIVE CHIEF 139.34 1.064 148.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CITY M - ASST ADMIN ANALYST 89.07 1.064 95.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CITY M - CITY MANAGER 287.02 1.064 305.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CITY M - COM&ECONOMIC DEV DIR 193.55 1.064 206.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CITY M - DEV PROJ MGR II 134.27 1.064 143.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CITY M - ECONOMIC DEV ADMIN 136.23 1.064 145.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CITY M - ENV SRVCS MANAGER 135.22 1.064 144.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CITY M - EXE AST TO CITY MGR 91.84 1.064 98.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CITY M - MANAGEMENT ANALYST I 56.95 1.064 61.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CITY M - MANAGEMENT ANALYST II 98.56 1.064 105.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CITY M - MANAGEMENT ANLYST I 78.70 1.064 84.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CITY M - PROJECT MANAGER I 135.32 1.064 144.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CITY M - PROJECT MANAGER II 141.59 1.064 151.00 0001: COMMUNITY SERVICES
1-May-2022 150.70 1-Jul-2023 160.30 1.064 COMMUN - ACCOUNTANT II 137.16 1.064 146.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 COMMUN - ADMINISTRATIVE AID 94.29 1.064 100.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 COMMUN - ADMINISTRATIVE AIDE 116.42 1.064 124.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 COMMUN - ASSOC. ADMIN ANALYST 69.12 1.064 74.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 COMMUN - COMM SERV DIRECTOR 198.28 1.064 211.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 COMMUN - COMM SERVICE ADM MGR 151.24 1.064 161.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 COMMUN - DEV PROJ MGR II 141.12 1.064 150.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 COMMUN - EXEC SECRETARY II 102.11 1.064 109.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 COMMUN - FINANCE MANAGER II 130.23 1.064 139.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 COMMUN - OFFICE SPECIALIST 102.61 1.064 109.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 COMMUN - REC PGM COORDINATOR 103.15 1.064 110.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 COMMUN - RECREATION SUPV 128.27 1.064 136.00 1051: CR-ENGINEERING
1-May-2022 150.70 1-Jul-2023 160.30 1.064 CR-ENG - DEV PROJ MGR II 252.65 1.064 269.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CR-ENG - SR CIVIL ENGINEER 265.14 1.064 282.00 1050: CR-PLANNING & BUILDING
1-May-2022 150.70 1-Jul-2023 160.30 1.064 CR-PLA - ACCOUNTANT II 147.76 1.064 157.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CR-PLA - ASSOC ADMIN ANALYST 145.29 1.064 155.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CR-PLA - BLDG INSP SUPV 170.34 1.064 181.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CR-PLA - BUILDING OFFICIAL 215.07 1.064 229.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CR-PLA - PERMIT TECHNICIAN I 91.13 1.064 97.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CR-PLA - PERMIT TECHNICIAN II 115.22 1.064 123.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CR-PLA - PLAN CHECKING ENGR 157.52 1.064 168.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CR-PLA - PLANNER I 98.32 1.064 105.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CR-PLA - PLANNER II 147.37 1.064 157.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CR-PLA - PLANNING DIRECTOR 288.19 1.064 307.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CR-PLA - SENIOR PLANNER 154.22 1.064 164.00 Employee Hourly Rates May 23, 2023 Page 72 of 79456
Employee Hourly Rates
CURRENT FEE Factor PROPOSED FEE
City of Richmond
MASTER FEE SCHEDULELast increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor Description
1-May-2022 150.70 1-Jul-2023 160.30 1.064 CR-PLA - SR BLDG INSP 160.77 1.064 171.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 CR-PLA - SR. ADMIN ANALYST 162.20 1.064 173.00 1205: EMPLOYMENT & TRAINING
1-May-2022 150.70 1-Jul-2023 160.30 1.064 EMPLOY - ADMINISTRATIVE AIDE 128.02 1.064 136.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 EMPLOY - ADMN SERV ANLYST 138.42 1.064 147.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 EMPLOY - EMPL & TRAINING DIR 246.93 1.064 263.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 EMPLOY - EMPLOYMENT PGM MGR 134.94 1.064 144.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 EMPLOY - EMPLOYMNT PGMSPEC I 104.59 1.064 111.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 EMPLOY - EMPLOYMNT PGMSPEC II 116.13 1.064 124.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 EMPLOY - FINANCE MANAGER 186.34 1.064 198.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 EMPLOY - OFFICE ASSISTANT II 90.00 1.064 96.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 EMPLOY - PROJECT COORDINATOR 168.59 1.064 179.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 EMPLOY - SR EMPLOYMNT PGM SPC 112.86 1.064 120.00 1055: ENCROACHMENT SVCS
1-May-2022 150.70 1-Jul-2023 160.30 1.064 ENCROA - CONSTR INSPECTOR I 152.51 1.064 162.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 ENCROA - ENG INFRASTR ADMNSTR 185.18 1.064 197.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 ENCROA - OFFICE ASSISTANT II 110.83 1.064 118.00 0001: FINANCE ADMIN
1-May-2022 150.70 1-Jul-2023 160.30 1.064 FINANC - ACCOUNTING ASST II 112.55 1.064 120.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 FINANC - ADMN SERV ANLYST 153.51 1.064 163.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 FINANC - BUD&FINSERVAGENCYDIR 269.73 1.064 287.00 0001: FIRE
1-May-2022 150.70 1-Jul-2023 160.30 1.064 FIRE - ADMINISTRATIVE AIDE 94.96 1.064 101.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 FIRE - BATTALION CHIEF 240.05 1.064 255.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 FIRE - DEPUTY FIRE CHIEF 276.67 1.064 294.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 FIRE - EMERGENCY SERV MGR 136.96 1.064 146.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 FIRE - EXEC SECRETARY II 99.78 1.064 106.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 FIRE - FIRE CAPTAIN 224.39 1.064 239.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 FIRE - FIRE CHIEF 311.19 1.064 331.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 FIRE - FIRE ENGINEER 198.00 1.064 211.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 FIRE - FIRE FIGHTER 195.07 1.064 207.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 FIRE - FIRE INSPECTOR I 216.54 1.064 230.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 FIRE - FIRE INSPECTOR II 234.38 1.064 249.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 FIRE - FIRE MARSHALL 249.55 1.064 265.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 FIRE - PROJECT MANAGER I 139.57 1.064 148.00 1012: HILLTOP LANDSCAPE MAINT DIST
1-May-2022 150.70 1-Jul-2023 160.30 1.064 HILLTO - GROUNDSKEEPER/GARDNR 74.99 1.064 80.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 HILLTO - GROUNDSKEEPER/GRDNR 97.06 1.064 103.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 HILLTO - PARK CONT&MAINT WKR 98.37 1.064 105.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 HILLTO - PARKS SUPERVISOR 123.71 1.064 132.00 1200: HOUSING ADMINISTRATION
1-May-2022 150.70 1-Jul-2023 160.30 1.064 HOUSIN - DEV PROJ MGR II 174.79 1.064 186.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 HOUSIN - SENIOR ACCOUNTANT 161.30 1.064 172.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 HOUSIN - SR ADMIN ANALYST 187.32 1.064 199.00 Employee Hourly Rates May 23, 2023 Page 73 of 79457
Employee Hourly Rates
CURRENT FEE Factor PROPOSED FEE
City of Richmond
MASTER FEE SCHEDULELast increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor Description
0001: HUMAN RESOURCES
1-May-2022 150.70 1-Jul-2023 160.30 1.064 HUMAN - HR MGMT DIRECTOR 260.72 1.064 277.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 HUMAN - HR PERSONEL OFFICER 215.37 1.064 229.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 HUMAN - HR PERSONNEL OFFICER 227.48 1.064 242.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 HUMAN - HR TECHNICIAN II 100.63 1.064 107.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 HUMAN - LBR RELATONS/TRG MGR 197.83 1.064 210.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 HUMAN - PERSONNEL ANALYST II 123.30 1.064 131.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 HUMAN - PRINC PERSONN ANLYST 159.83 1.064 170.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 HUMAN - PRINCIPAL PER ALYST 164.10 1.064 175.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 HUMAN - SR PERSONNEL ANLYST 137.09 1.064 146.00 0001: INFORMATION TECHNOLOGY ADMIN
1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFORM - CBLTV ENG SUP ASST 77.81 1.064 83.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFORM - I T TECH ASSISTANT 98.98 1.064 105.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFORM - IT DIRECTOR 193.06 1.064 205.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFORM - NWORK & SYS SPEC II 128.00 1.064 136.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFORM - NWRK & SYS MGR/PROV 158.81 1.064 169.00 0001: INFRASTRURE MAINTENANCE AND
OPERATIONS
1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - ADMINISTRATIVE AIDE 140.78 1.064 150.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - ASSOC. ADMIN ANALYST 83.69 1.064 89.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - ASST ADMIN ANALYST 147.16 1.064 157.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - BLDG TRADES WKR I 123.32 1.064 131.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - BLDG TRADES WKR II 151.02 1.064 161.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - BLDG TRADES WRKR III 84.51 1.064 90.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - BUILD TRADES WRKR II 136.74 1.064 145.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - CARPENTER 145.21 1.064 154.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - CODE ENF OFFICER I 134.85 1.064 143.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - CODE ENF OFFICER II 143.66 1.064 153.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - CODE ENFORC. OFF. II 146.50 1.064 156.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - CODE ENFORC. SUPT 172.86 1.064 184.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - COMB. EQUIP MECHANIC 135.63 1.064 144.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - COMBO EQUIP MECHANIC 145.21 1.064 154.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - CONSTN & MAINT SUPV 175.73 1.064 187.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - CUSTODIAL MAINT SUPV 144.33 1.064 154.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - DIRECTOR INFR & MTNC 284.59 1.064 303.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - EQUIP MECHANIC III 132.14 1.064 141.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - EQUIP MECHANIC IV 137.82 1.064 147.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - EQUIP SERV SUPERINT 194.10 1.064 206.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - EQUIPMENT OPERATOR 132.14 1.064 141.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - EQUIPMENT PARTS SPEC 145.21 1.064 154.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - EQUIPMENT PARTS STOREKEEPER 132.78 1.064 141.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - EQUIPMENT SUPERVISOR 176.79 1.064 188.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - GARDENER 131.89 1.064 140.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - GROUNDSKEEPER/GRDNR 121.98 1.064 130.00 Employee Hourly Rates May 23, 2023 Page 74 of 79458
Employee Hourly Rates
CURRENT FEE Factor PROPOSED FEE
City of Richmond
MASTER FEE SCHEDULELast increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor Description
1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - MAINT LEAD WKR 143.64 1.064 153.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - MAINT WKR II 115.67 1.064 123.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - MAINTENANCE WORKER I 106.26 1.064 113.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - PAINTER 151.29 1.064 161.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - PARK CONT&MAINT WKR 138.25 1.064 147.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - PARKS SUPERVISOR 146.47 1.064 156.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - PRKS & LDSCAPE SUPER 194.92 1.064 207.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - PW FACIL MAINT SUPER 194.06 1.064 206.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - STATIONARY ENGINEER 151.02 1.064 161.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - STATIONARY ENGR SUPV 163.96 1.064 174.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - TREE LEADWORKER 143.19 1.064 152.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INFRAS - UTILITY WORKER II 116.23 1.064 124.00 5001: INSURANCE RESERVES
1-May-2022 150.70 1-Jul-2023 160.30 1.064 INSURA - HR MGMT DIRECTOR 216.35 1.064 230.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INSURA - HR PERSONEL OFFICER 178.72 1.064 190.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INSURA - HR TECHNICIAN II 73.46 1.064 78.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INSURA - PERSONNEL ANALYST I 92.64 1.064 99.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INSURA - PRIN PERSONNEL ANALY 132.38 1.064 141.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INSURA - PRINCIPAL PER ALYST 136.17 1.064 145.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INSURA - PROJECT MANAGER I 143.07 1.064 152.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INSURA - RISK MANAGER 170.44 1.064 181.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 INSURA - SRASST CITY ATTORNEY 188.77 1.064 201.00 0001: IT/ERP&APP&GIS&TEL
1-May-2022 150.70 1-Jul-2023 160.30 1.064 IT/ERP - BUSINESS SYSS MGR 140.20 1.064 149.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 IT/ERP - SR PGMMER ANLYST 116.15 1.064 124.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 IT/GIS - GIS ADMINISTRATOR 157.73 1.064 168.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 IT/MAI - DUPL MAIL ASST II 102.51 1.064 109.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 IT/TEL - TELEPHONE RADIO SPEC 310.49 1.064 330.00 4008: KCRT - CABLE TELEVIS
1-May-2022 150.70 1-Jul-2023 160.30 1.064 KCRT - - BUSINESS SYSS MGR 177.82 1.064 189.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 KCRT - - CABLE TV PGMNG COORD 117.00 1.064 124.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 KCRT - - CBLTV ENG SUP ASST 84.77 1.064 90.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 KCRT - - CBLTV PROD SUPT ASST 75.52 1.064 80.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 KCRT - - IT DIRECTOR 210.32 1.064 224.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 KCRT - - SRCABLE TV PROD ASST 91.98 1.064 98.00 0001: LIBRARY AND CULTURAL SERVICES
1-May-2022 150.70 1-Jul-2023 160.30 1.064 LIBRAR - ADMN LIBRARIAN 163.17 1.064 174.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 LIBRAR - ARTS AND CULTURE MGR 138.97 1.064 148.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 LIBRAR - ASST ADMIN ANALYST 130.23 1.064 139.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 LIBRAR - EXEC SECRETARY II 130.65 1.064 139.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 LIBRAR - FAMILY LITERACY SPEC 123.03 1.064 131.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 LIBRAR - LIB INF SYS SPT TECH 111.52 1.064 119.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 LIBRAR - LIBRARIAN II 133.47 1.064 142.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 LIBRAR - LIBRARY ASSISTANT I 81.13 1.064 86.00 Employee Hourly Rates May 23, 2023 Page 75 of 79459
Employee Hourly Rates
CURRENT FEE Factor PROPOSED FEE
City of Richmond
MASTER FEE SCHEDULELast increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor Description
1-May-2022 150.70 1-Jul-2023 160.30 1.064 LIBRAR - LIBRARY ASSISTANT II 105.94 1.064 113.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 LIBRAR - LIBRARY ASSOCIATE 130.63 1.064 139.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 LIBRAR - LIBRY&COM SERV DIR 259.58 1.064 276.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 LIBRAR - LITERACY PGM MGR 150.37 1.064 160.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 LIBRAR - OFFICE ASST II/PT 96.48 1.064 103.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 LIBRAR - SR LIBRARY ASST 125.17 1.064 133.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 LIBRAR - VOL TUTR/LNR COORD 130.26 1.064 139.00 1015: MARINA BAY LNDSCP & LIGHT DIST
1-May-2022 150.70 1-Jul-2023 160.30 1.064 MARINA - ELECTRICIAN 135.37 1.064 144.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 MARINA - GARDENER 120.98 1.064 129.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 MARINA - GROUNDSKEEPER/GRDNR 109.82 1.064 117.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 MARINA - PARK CONT&MAINT WKR 124.47 1.064 132.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 MARINA - PARKS SUPERVISOR 131.87 1.064 140.00 0001: OFFICE OF THE MAYOR
1-May-2022 150.70 1-Jul-2023 160.30 1.064 OFFICE - ASST ADMIN ANALYST 88.60 1.064 94.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OFFICE - MANAGEMENT ANALYST II 90.70 1.064 96.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OFFICE - MAYOR 69.19 1.064 74.00 0001: OFFICE OF NEIGHBORHOOD SAFETY
1-May-2022 150.70 1-Jul-2023 160.30 1.064 OFFICE - NEIGHBRHD CHNGE AGNT 93.37 1.064 99.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OFFICE - ONS PROGRAM MANAGER 147.24 1.064 157.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OFFICE - PROJECT COORDINATOR 143.45 1.064 153.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 OFFICE - REC PGM COORDINATOR 108.02 1.064 115.00 0001: PAYROLL
1-May-2022 150.70 1-Jul-2023 160.30 1.064 PAYROL - PAYROLL COORDINATOR 93.02 1.064 99.00 0001: POLICE COMMISSION
1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - ASST ADMIN ANALYST 84.45 1.064 90.00 0001: POLICE
1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - ADMINISTRATIVE AIDE 110.95 1.064 118.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - ADMN SERVICES ANALYS 128.96 1.064 137.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - ADMN TRAINEE 91.79 1.064 98.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - ASST POLICE PROPTECH 100.60 1.064 107.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - ASST. POLICE CHIEF 303.19 1.064 322.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - CCTV WIRELESS&SYS SP 140.01 1.064 149.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - CODE ENF OFFICER II 130.78 1.064 139.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - CRIME ANALYSIS TECH 85.64 1.064 91.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - CRIME ANALYST 109.96 1.064 117.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - CRIME PREVENTION MGR 131.98 1.064 140.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - CRIME PREVENTION SPC 88.97 1.064 95.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - CRIME SCENE TECH 95.01 1.064 101.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - JAILER 94.58 1.064 101.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - NETWORK & SYS SPEC I 119.73 1.064 127.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - OFFICE ASSISTANT II 85.61 1.064 91.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - PARKING ENF REP 101.64 1.064 108.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - POLICE CAPTAIN 272.39 1.064 290.00 Employee Hourly Rates May 23, 2023 Page 76 of 79460
Employee Hourly Rates
CURRENT FEE Factor PROPOSED FEE
City of Richmond
MASTER FEE SCHEDULELast increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor Description
1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - POLICE CHIEF 328.77 1.064 350.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - POLICE LIEUTENANT 242.20 1.064 258.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - POLICE OFFC TRAINEE 74.27 1.064 79.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - POLICE OFFICER 198.13 1.064 211.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - POLICE PROPERTY TECH 105.42 1.064 112.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - POLICE RECORDS SPEC 90.27 1.064 96.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - POLICE RECORDS SUPV 125.64 1.064 134.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - POLICE SERGEANT 224.32 1.064 239.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - PROJECT MANAGER II 233.33 1.064 248.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - PUB SAFTY TECH SUPVR 166.21 1.064 177.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - PUBLIC INFO OFFICER 126.99 1.064 135.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 POLICE - SENIOR ACCOUNTANT 144.32 1.064 154.00 4001: PORT OF RICHMOND
1-May-2022 150.70 1-Jul-2023 160.30 1.064 PORT O - ADMN SERV ANLYST 166.32 1.064 177.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PORT O - PORT DIRECTOR 324.68 1.064 345.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PORT O - PORT MKTG/OPRTNS MGR 207.82 1.064 221.00 0001: PURCHASING
1-May-2022 150.70 1-Jul-2023 160.30 1.064 PURCHA - BUYER II 94.48 1.064 100.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 PURCHA - SENIOR BUYER 114.52 1.064 122.00 1018: RENT CONTROL
1-May-2022 150.70 1-Jul-2023 160.30 1.064 RENT C - ADMINISTRATIVE AIDE 111.30 1.064 118.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 RENT C - ASSISTANT ADMIN ANALYST 114.41 1.064 122.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 RENT C - DEPUTY DIRECTOR 130.21 1.064 139.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 RENT C - EXECUTIVE DIRECTOR 189.50 1.064 202.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 RENT C - HEARING EXAMINER 177.36 1.064 189.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 RENT C - RENT PRG ANALYST I 102.21 1.064 109.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 RENT C - RENT PRG ANALYST II 108.92 1.064 116.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 RENT C - STAFF CITY ATTORNEY 169.33 1.064 180.00 0001: REV COLLECTION
1-May-2022 150.70 1-Jul-2023 160.30 1.064 REV CO - ACCOUNTING ASST II 63.65 1.064 68.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 REV CO - ACCOUNTING MANAGER 121.65 1.064 129.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 REV CO - BUS LICENSE SPEC 82.36 1.064 88.00 4404: RHA-NEVIN PLAZA
1-May-2022 150.70 1-Jul-2023 160.30 1.064 RHA-NE - EXEC DIR HOUSNG AUTH 415.56 1.064 442.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 RHA-NE - OFFICE ASSISTANT I 99.78 1.064 106.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 RHA-NE - RESIDENT HOUSING MGR 154.63 1.064 164.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 RHA-NY - RESIDENT HOUSING MGR 145.72 1.064 155.00 5006: RMS RECORDS SERVICES
1-May-2022 150.70 1-Jul-2023 160.30 1.064 RMS RE - NET & SYS SPEC II 122.30 1.064 130.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 RMS RE - SYSTM ADMINISTRATOR 125.06 1.064 133.00 4006: STORMWATER
1-May-2022 150.70 1-Jul-2023 160.30 1.064 STORMW - DIR WATER RES RECOV 285.77 1.064 304.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 STORMW - ENG INFRASTR ADMNSTR 195.77 1.064 208.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 STORMW - ENV COMP INSPC 177.11 1.064 188.00 Employee Hourly Rates May 23, 2023 Page 77 of 79461
Employee Hourly Rates
CURRENT FEE Factor PROPOSED FEE
City of Richmond
MASTER FEE SCHEDULELast increase
implemented
ECI Index for
last increase
Index Effective
date for
proposed
increase
ECI Index for
proposed
increase
ECI
Factor Description
1-May-2022 150.70 1-Jul-2023 160.30 1.064 STORMW - ENV SRVCS MANAGER 217.71 1.064 232.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 STORMW - SR. ENV COMP INSPC 196.44 1.064 209.00 1003: TRANSPORTATION OPERATION
1-May-2022 150.70 1-Jul-2023 160.30 1.064 TRANSP - PARATRAN DRVR LDWKR 154.65 1.064 164.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 TRANSP - PARATRANSIT DRIVER 127.26 1.064 135.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 TRANSP - PROJECT MANAGER I 204.83 1.064 218.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 TRANSP - PROJECT MANAGER II 256.06 1.064 272.00 0001: TREASUREY/CASH MGMT
1-May-2022 150.70 1-Jul-2023 160.30 1.064 TREASU - ACCOUNTANT II 82.50 1.064 88.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 TREASU - ACCOUNTING ASST II 68.23 1.064 73.00 4003: WASTEWATER
1-May-2022 150.70 1-Jul-2023 160.30 1.064 WASTEW - ADMINISTRATIVE AIDE 166.38 1.064 177.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 WASTEW - ADMN SERV ANLYST 202.97 1.064 216.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 WASTEW - DIR WATER RES RECOV 376.57 1.064 401.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 WASTEW - ENG INFRASTR ADMNSTR 257.97 1.064 274.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 WASTEW - ENV COMP INSPC 233.39 1.064 248.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 WASTEW - ENV SRVCS MANAGER 286.88 1.064 305.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 WASTEW - PROJECT COORDINATOR 249.95 1.064 266.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 WASTEW - PROJECT MANAGER I 279.32 1.064 297.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 WASTEW - SR. ENV COMP INSPC 258.85 1.064 275.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 WASTEW - SRASST CITY ATTORNEY 395.79 1.064 421.00 0001: WATER RESOURCE RECOVERY
1-May-2022 150.70 1-Jul-2023 160.30 1.064 WATER - EQUIPMENT OPERATOR 101.96 1.064 108.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 WATER - MAINT LEAD WKR 106.12 1.064 113.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 WATER - MAINT WKR II 78.61 1.064 84.00 1-May-2022 150.70 1-Jul-2023 160.30 1.064 WASTEWATER CONSULTANT 220.00 1.064 234.00 Employee Hourly Rates May 23, 2023 Page 78 of 79462
ECI
from: http://www.bls.gov/data/
Series Id: CIU3010000000000I
Not seasonally adjusted
Series Title:
Ownership: State and local government workers
Component: Total compensation
Occupation: All workers
Industry: All workers
Subcategory: All workers
Area: United States (National)
Periodicity: Index number
NOT SEASONALLY ADJUSTED
Year Qtr1 Qtr2 Qtr3 Qtr4
2005 96.9 97.2 99.1 100.0
2006 100.5 100.9 103.2 104.1
2007 105.1 105.7 107.6 108.4
2008 108.9 109.4 111.3 111.6
2009 113.2 112.8 113.9 114.2
2010 114.5 114.7 115.9 116.2
2011 117.2 117.1 117.2 117.7
2012 118.3 118.6 119.7 119.9
2013 120.5 120.7 121.7 122.2
2014 122.8 123.1 124.2 124.7
2015 125.4 125.7 126.8 127.8
2016 128.5 128.8 129.9 130.9
2017 131.6 131.9 133.0 134.2
2018 134.6 134.9 136.0 137.7
2019 138.3 138.6 139.7 141.7
2020 142.2 142.5 143.6 144.9
2021 145.4 145.8 146.9 148.6
2022 150.0 150.7 154.4 155.8
2023 157.3 157.9 160.3
Difference 13.4
% Change 9.1%
Difference 9.6
% Change 6.4%
Appendix A: Employment Cost Index
Total compensation for State and local
government workers in All industries
and occupations, Index
User Fees Updated in
2022
User Fees From Fee
Study Approved in 2022
ECI May 23, 2023 Page 79 of 79463
COST RECOVERY ANALYSIS
City of Richmond
Commercial Cannabis Regulatory Fees
February 2023
464
City of Richmond
Cost Recovery Analysis
Commercial Cannabis Regulatory Fees, 2023
Page ii
City of Richmond
City Council
Eduardo Martinez, Mayor
Soheila Bana, Councilmember (District 4)
Claudia Jimenez, Councilmember (District 6)
Gayle McLaughlin, Councilmember (District 5)
Doria Robinson, Councilmember (District 3)
Melvin Willis, Councilmember (District 1)
Cesar Zepeda, Councilmember (District 2)
Engineer of Work
SCI Consulting Group
465
City of Richmond
Cost Recovery Analysis
Commercial Cannabis Regulatory Fees, 2023
Page iii
Table of Contents
Executive Summary .................................................................................................... 1 Introduction ............................................................................................................................... 1 Legal Framework ....................................................................................................................... 2 Methodology and Approach ..................................................................................................... 2 Summary of General Findings ................................................................................................... 3 Summary of Recommendations ................................................................................................ 4 Commercial Cannabis Business Application Review Fees ............................................. 5 Commercial Cannabis Business Application Fees...................................................................... 5 Application Completeness Review Fee ..................................................................................... 5 Conditional Use Permit.............................................................................................................. 5 Cannabis Business Permit (CBP) Issuance Fee .......................................................................... 6 Commercial Cannabis Business Annual Permit Fees .................................................... 7 Cannabis Retail (Storefront & Non-Storefront) Annual Permit Fee .......................................... 7 Cannabis Distribution Annual Permit Fee ................................................................................. 7 Cannabis Manufacturing Annual Permit Fee ............................................................................ 8 Cannabis Specialty/Cottage Cultivation Annual Permit Fee ..................................................... 8 Cannabis Small Cultivation Annual Permit Fee ......................................................................... 9 Cannabis Medium Cultivation Annual Permit Fee .................................................................... 9 Cannabis Large Cultivation Annual Permit Fee ....................................................................... 10 Cannabis Nursery Cultivation Annual Permit Fee ................................................................... 10 Cannabis Processor Cultivation Annual Permit Fee ................................................................ 11 Cannabis Testing Annual Permit Fee ....................................................................................... 11 Cannabis Reinspection Fee ...................................................................................................... 12 Cannabis Compliance Fee ........................................................................................................ 12 Other Fees ............................................................................................................... 13 Generally Applicable Fees ....................................................................................................... 13 Review and Update of Fees ...................................................................................... 14
466
City of Richmond
Cost Recovery Analysis
Commercial Cannabis Regulatory Fees, 2023
Page iv
List of Figures
Figure 1 – Summary of Proposed Fees ............................................................................................ 4 Figure 2 – Application Completeness Review Fee ........................................................................... 5 Figure 3 – Complete Application Review Fee .................................................................................. 6 Figure 4 – Cannabis Business Permit (CBP) Issuance Fee ................................................................ 6 Figure 5 – Cannabis Retail (Storefront & Non-Storefront) Annual Permit Fee ................................ 7 Figure 6 – Cannabis Distribution Annual Permit Fee ....................................................................... 7 Figure 7 – Cannabis Manufacturing Annual Permit Fee .................................................................. 8 Figure 8 – Cannabis Specialty/Cottage Cultivation Annual Permit Fee ........................................... 8 Figure 9 – Cannabis Small Cultivation Annual Permit Fee ............................................................... 9 Figure 10 – Cannabis Medium Cultivation Annual Permit Fee ........................................................ 9 Figure 11 – Cannabis Large Cultivation Annual Permit Fee ........................................................... 10 Figure 12 – Cannabis Nursery Cultivation Annual Permit Fee ....................................................... 10 Figure 13 – Cannabis Processor Cultivation Annual Permit Fee .................................................... 11 Figure 14 – Cannabis Testing Annual Permit Fee .......................................................................... 11 Figure 15 – Cannabis Processor Cultivation Annual Permit Fee .................................................... 12
467
City of Richmond
Cost Recovery Analysis
Commercial Cannabis Regulatory Fees, 2023