Richmond City Council
December 19, 2023

Printed 08/01/2023
PlanetBids, Inc.
137
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
138
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
139
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
140
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
141
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
142
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
143
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
144
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
145
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
146
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
147
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
148
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
149
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
150
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
151
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
152
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
153
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
154
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
155
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
156
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
157
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
158
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
159
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
160
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
161
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
162
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
163
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
164
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
165
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
166
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
167
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
168
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
169
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
170
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
171
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
172
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
173
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
174
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
175
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
176
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
177
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
178
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
179
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
180
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
181
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
182
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
183
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
184
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
185
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
186
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
187
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
188
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
189
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
190
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
191
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
192
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
193
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
194
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
195
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
196
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
197
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
198
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
199
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
200
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
201
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
202
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
203
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
204
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
205
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
206
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
207
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
208
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
209
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
210
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
211
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
212
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
213
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
214
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
215
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
216
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
217
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
218
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
219
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
220
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
221
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
222
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
223
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
224
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
225
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
226
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
227
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
228
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
229
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
230
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
231
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
232
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
233
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
234
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
235
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
236
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
237
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
238
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
239
City of Richmond
RICHMOND FUND FOR CHILDREN AND YOUTH COMMUNITY NEEDS ASSESSMENT AND STRATEGIC INVESTMENT PLAN, bidding on 08/01/2023 12:00 PM (PDT)

Printed 08/01/2023
PlanetBids, Inc.
240
City of Richmond
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City of Richmond
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Organizations Total Score (out of 100)

Courtney Lea 53 77 65 85 66 346 69.2
Eli Patrick & Co. 54 77 75 91 39 336 67.2

Empathy in Action 87 N/A 75 93 55 310 77.5
Eval Corp 99 63 69 96 83 410 82
Initinum Health 55 82 82 98 81 398 79.6

Linnett Loving 75 53 77 84 72 361 72.2
Public Works 93 84 91 95 67 430 86

Forced Ranking
Public Works LLC
Initium
EvalCorp

Scores
17 points
12 points
7 points

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CITY OF RICHMOND

STANDARD CONTRACT

Department: Project Manager:

Project Manager E-mail:

Project Manager Phone No:

PR No: Vendor No: P.O./Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond (herein referred to as the “City”) and the following named Contractor:

Company Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No: / Expiration Date:

A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:] , [ ] other [specify:]

2. Term. The effective date of this Contract is and it terminates unless terminated as provided herein.

3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $ . City shall not pay for services that exceed the Contract Payment Limit unless a contract amendment has been approved by the City Council or City Manager.

4. Contractor’s Obligations. Contractor shall provide those services and carry out that work described in the Service Plan (Exhibit A) which is attached hereto and is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

5. City's Obligations. City shall make to the Contractor those payments described in the Payment Provisions (Exhibit B) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

258

6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C) which are attached hereto and are incorporated herein by reference.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. (Note:
other than Public Works contracts, the City will agree to Special Conditions only in unusual circumstances.)

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F) which are attached hereto and are incorporated herein by reference.

10. Signatures. These signatures attest the parties' Contract hereto:

CITY OF RICHMOND CONTRACTOR:
a municipal corporation

By:
(* The Corporation Chairperson of the Board,
President or Vice President should sign below)

Title: By:

I hereby certify that this Contract Title:
has been approved by City Council.

Date Signed:

B y :

City Clerk
(* The Corporation Chief Financial Officer,
Secretary or Assistant Secretary should sign below)
Approved as to form:

B y :

B y : T i t l e :

City Attorney
Date Signed:

(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation
or nonprofit organization, this Contract (1) must
be signed by (a) the Chairperson of the Board,
President or Vice-President
and (b) the
Secretary any Assistant Secretary, the Chief
Financial Officer or any Assistant Treasurer.

LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Standard Contract/EJ/TE 9-26-07
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For the Contract between the City of
Richmond and

EXHIBIT A

SERVICE PLAN

Contractor shall, to the satisfaction of the , perform the following services and be compensated as outlined below:

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RICHMOND FUND FOR CHILDREN AND YOUTH

COMMUNITY NEEDS ASSESSMENT AND

STRATEGIC INVESTMENT PLAN SCOPE OF WORK

EVALUATION GOALS
• Assess the current services provided to Richmond youth aged 24 years and younger through a thorough Community Needs Assessment, identifying strengths, weaknesses, opportunities, and threats.
• Engage a diverse range of stakeholders to obtain authentic input and feedback throughout the project, ensuring community understanding and alignment with the strategic plan's goals and objectives.
• Create a Strategic Investment Plan that guides the grant-making processes of the Richmond Fund for Children and Youth (RFCY), addressing identified gaps in services, leveraging opportunities, maximizing the impact of investments, and ensuring alignment with the intended purpose, goals, and outcomes of the Kids First Initiative as demonstrated in City of Richmond Charter Article 15 – Richmond Fund for Children and Youth.
• Assess and plan for the long-term impact of the Strategic Investment Plan on youth-serving organizations in Richmond and North Richmond, emphasizing sustainability, effectiveness, and positive community outcomes beyond the project timeline.

WORK TO BE COMPLETED
Public Works will develop (1) a Community Needs Assessment that will evaluate current services provided to Richmond youth 24 years and younger, and (2) a three-year Strategic Investment Plan that will guide the grant-making processes of the Fund. The specific work to be completed is summarized in the four tasks outlined below.

TASK 1: COMMUNITY ENGAGEMENT
Public Works will conduct individual and group interviews, focus groups, brainstorming sessions, and stakeholder meetings to identify key issues and develop recommendations, followed by multiple rounds of input and feedback from the Department, Board, and key stakeholder working groups.

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TASK 1 ACTIVITIES:
• Public Works will conduct initial interviews with the project management team and senior staff regarding perceived strengths, weakness, opportunities, and threats. • Based on initial interviews, Public Works will develop a list of diverse stakeholders and a plan of engagement that identifies the best way to engage each group. The list of stakeholders will include City officials and employees, community-based organizations, providers, business leaders, educators, and Richmond youth and their families.
• Public Works will conduct 1-1 and group interviews i.e. in person, by phone, and/or via Zoom.
• Based on both data gathered in interviews and quantitative data conducted by Public Works, we will develop a survey in English and Spanish and distribute through existing community channels.
• Public Works will conduct 8 to 10 stakeholder focus group sessions to identify strengths of the current investment plan, perceived challenges or weakness, and recommendations for rebalancing of investments and other improvements. Focus groups will involve priority populations identified in the City of Richmond Charter Article 15, including impacted youth, disconnected and transitional-aged youth, LGBTQ youth, immigrant and undocumented youth, youth living in poverty, and additional stakeholder groups identified by client.
• Public Works will subcontract with a community-based organization to help engage young people and families in community engagement activities and focus groups. • Public Works will develop a Strategic Illustration and facilitate a public visioning event.
• Public Works will distribute thank you gifts to community-based organizations that host outreach and engagement events.
• Public Works will create social media content to be shared directly by the Department and by stakeholder individuals and organizations through their own existing social media channels to keep the community informed on the project. • Public Works will provide a summary report on stakeholder engagement.

TASK 2: COMMUNITY NEEDS ASSESSMENT AND REPORT
Public Works will develop a community needs assessment report that identifies community needs, assets, service gaps, and recommendations. The report will include visual representations and quantitative datasets that can be included in the Performance Dashboard and incorporated in the City’s Open Data portal and/or Health in All Policies annual report.

262
TASK 2 ACTIVITIES:
• Review existing agency data and records to identify external sources of information and best practices. This includes a full review of the Department of Children and Youth’s Community Needs Assessment and its supporting documentation. • Review the City of Richmond’s demographic and economic trends and how they align to RFCY’s previous program investments.
• Compare RFCY expenses and outcomes with similar benchmark initiatives nationwide.
• Compile a list of key relevant assets available to RFCY and develop an annotated collection of research articles and other sources of information. • Identify possible redundancies and opportunities for efficient collaboration. • Identify patterns across narratives and datasets.
• Create maps and other visual representations to show community needs, assets, and service gaps.
• In collaboration with the Department, Board, and key stakeholders, develop quantitative datasets that can be included in the Performance Dashboard and incorporated in the City’s Open Data portal and/or Health in All Policies annual report.
• Present findings to Department staff, the Oversight Board, and other key stakeholders.
• Based on feedback from the public, the Oversight Board, and other key stakeholders, Public Works will develop a final draft of the Community Needs Assessment

TASK 3: STRATEGIC INVESTMENT PLAN
Public Works will develop a three-year Strategic Investment Plan that includes background information, community inputs, research findings, recommendations, fiscal analysis and methodology and implementation sections – complete with both text and graphics.

Presentation materials will also be developed when presenting the three-year Strategic Investment Plan for approval and adoption, including a PowerPoint and an executive summary. All task activities will be completed in collaboration with the Department, Board, and key stakeholder working groups.

TASK 3 ACTIVITIES:
• Public Works will synthesize research from interviews, focus groups, and any other planning meetings into a prioritized list of recommendations which will address gaps in services and low-performing current investments. 263
• Public Works will develop performance metrics, along with the data sources needed for them.
• Public Works will develop an outline of the Strategic Investment Plan. This will include background information, community inputs, research findings, recommendations, fiscal analysis and methodology and implementation sections – complete with both text and graphics. Public Works will present an outline to the Oversight Board to collect feedback and identify revisions. • Public Works will review an outline of the strategic plan to the public to obtain community feedback, and develop community buy-in.
• Based on feedback from the public, the Oversight Board, and other key stakeholders, Public Works will develop a final draft of the three-year Strategic Investment Plan.
• Public Works will make performance metrics public through a performance dashboard that will allow stakeholders to monitor program effectiveness based on program objectives.
• Public Works will plan appropriate publication and distribution of the report, including presentations to the City Council, media outreach, and meetings with community organizations and other stakeholders as directed by client.

TASK 4: ONGOING PROJECT MANAGEMENT
Public Works will lead project management and develop a communication protocol with all respective parties, including client project manager, Department staff, Board, and other key stakeholder working groups. Public Works will provide regular progress reports and collaborate with the Department, Board, and other key stakeholders throughout every step of the project to obtain input, feedback, and build broad consensus.

TASK 4 ACTIVITIES:
• Public Works will conduct an on-site project launch meeting to introduce the project team and their respective roles, develop a communication protocol including debriefs between our project manager and client’s project lead, and a review of project goals, objectives, and implementation steps to ensure alignment and understanding of project between Public Works and client. • Public Works will request existing agency data and records to identify external sources of information and best practices. This includes a full review of the Department of Children and Youth’s Community Needs Assessment and its supporting documentation.
• All community engagement and outreach will be done in collaboration with the Department, Board, and key stakeholders, including the Service Provider Working Group, and the Interdepartmental Agency Working Group.
264
• Public Works will meet with the client project manager weekly and provide updates to the Department, Oversight Board, community, and the City Council monthly. As needed, we will offer guidance on the grant application form and process. • Public Works will provide an invoice based on the Budget and Payment Schedule table below.

TIMELINE OF PROJECT
Task Timeline

1.Community Engagement
A. Identification of stakeholders January – February 2024 B. Agency leadership interviews January – February 2024 C. Stakeholder Interviews February – March 2024
D. Stakeholder Focus Groups February – March 2024
E. E-Surveys February – March 2024
F. Community Group Meetings March – April 2024
G. Visioning Event April 2024

2.Community Needs Assessment
A. Draft Report April 2024
B. Final Report May 2024

3.Strategic Investment Plan
A. Document Review February 2024
B. Benchmarking/Baselining February – March 2024
C. Develop Metrics March – April 2024
D. Draft Report May 2024
E. Final Report June 2024
F. Report presentation to City Council June 2024
G. Media Outreach/community
engagement
July – August 2024

4.Project Management
A. Pre-planning meeting January 2024
B. Project Launch/intro meeting January 2024
C. Meet with Department staff Weekly January – October 2024 D. Provide updates to Council,
stakeholders
Monthly January - October 2024
E. Consult on grant application
process
July - October 2024

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BUDGET AND PAYMENT SCHEDULE
Public Works LLC will invoice on the following schedule for work actually completed:

Deliverable Task(s) Cost Due Date
Initial Launch 4(A) & (B) $14,000 January 15, 2024
Project Mgt. Month I 4(C) & (D) $ 4,666 January 31, 2024 Project Mgt. Month II 4(C) & (D) $ 4,666 February 29, 2024 Informational Interviews 1(A) – (C) $12,000 March 15, 2024 Survey 1(E) $41,000 March 31, 2024
Project Mgt. Month III 4(C) & (D) $ 4,667 March 31, 2024 Stakeholder Engagement
(Community Workshops, Focus
Groups, City Event/Illustrator)

1(D), (F) & (G)
$66,500 April 30, 2024

Project Mgt. Month IV 4(C) & (D) $ 4,667 April 30, 2024 CNA Report 2 $ 4,000 May 31, 2024
Strategic Investment Plan Draft 3(A)-(D) $ 25,000 May 31, 2024 Project Mgt. Month V 4(C) & (D) $ 4,667 May 31, 2024
Strategic Investment Plan Final 3(E)-(G) $25,000 June 30, 2024 Project Mgt. Month VI 4(C) & (D) $ 4,667 June 30, 2024
Grand Total $215,500

Project Budget and Contingency
Public Works LLC will complete the scope of work outlined above for a fixed fee of $215,500, as outlined below and in the attached table. Public Works LLC’s compensation is based on a blended hourly rate of $225 for all consultants, inclusive of expenses and all other costs. There will be no additional charges for the agreed work. RFCY has set aside a contingency of $14,500 to be used for any additional requests by RFCY, such as added sessions with City Council. Public Works LLC will secure written approval for any use of the contingency. The total not-to-exceed fee for this project will be $230,000.

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For the Contract between the City of
Richmond and

EXHIBIT B

PAYMENT PROVISIONS

{PLEASE NOTE THAT THE CITY OF RICHMOND SHALL NOT PAY FOR SERVICES

THAT EXCEED THE CONTRACT PA YMENT LIMIT UNLESS A CONTRACT

AMENDMENT HAS BEEN APPROVED BY THE CITY COUNCIL OR THE CITY MANAGER}

1. Provided Contractor is not in default under this Contract, Contractor shall be compensated as provided below.

2. Any and all payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photo copying, meals and travel etc). Invoices, shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.

3. Contractor shall submit timely invoices to the following address:

Attention: City of Richmond, Finance Department - Accounts Payable Project Manager: Department:

PO Box 4046
Richmond, CA 94804-0046

4. All invoices that are submitted by Contra ctor shall be subject to the approval of the City’s Project Manager, before payments shall be authorized.

5. The City will pay invoice(s) within 45 days a fter completion of services to the City’s satisfaction. The City shall not pay late fees or interest.

6. A Richmond business license shall be obtained before any payment under this Contract shall be authorized and the business license must be kept current during the term of this Contract for payments to continue to be authorized.

7. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract shall be executed by the City. The insurance coverage must be kept current during the term of this Contract for payments to continue to be authorized. 267
For the Contract between the City of
Richmond and

EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. Notices
. All notices, demands, statements, or communications provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the City shall be addressed to the Department Head and (as delineated below in section 1.1) to the project manager responsible for the administration of or the supervision of the scope of work under this Contract. Notices to the Contractor shall be addressed to the party designated by Contractor (as delineated below in section 1.2). Notice shall be deemed delivered (a) upon personal delivery; (b) as of the fifth business day after mailing by United States certified mail, postage prepaid, addressed to the proper party; or (c) as of 12:00 p.m. on the second business day immediately after the day it is deposited with and accepted by Federal Express, or a similar overnight courier service, addressed to the proper party and marked for next business day morning delivery. For the purposes of this Contract, a "business day" means any day Monday through Friday that is not a holiday recognized by the federal government or the State of California.

1. 1 CITY hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:

City of Richmond

Richmond, CA 94804-0046

1. 2 CONTRACTOR hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:

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General Conditions/EJ/TE 01-19-11 1 of 13

EXHIBIT D

GENERAL CONDITIONS

1. Independent Contractor . Contractor acknowledges, represents and warrants that Contractor is not a regular or temporary employee, joint venturer or partner of the City, but rather an independent Contractor. This Contract shall not be construed to create an agency, servant, employee, partnership, or joint venture relationship. As an independent Contractor, Contractor shall have no authority to bind City to any obligation or to act as City's agent except as expressly provided herein. Due to the independent Contractor relationship created by this Contract, City shall not withhold state or federal income taxes, the reporting of which shall be Contractor's sole responsibility.

2. Brokers . Contractor acknowledges, represents and warrants that Contractor has not hired, retained or agreed to pay any entity or person any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Contract.

3. City Property . The rights to applicable plans, drawings, reports, calculations, data, specifications, videos, graphics or other materials prepared for or obtained pursuant to this Contract, which, upon request, are to be delivered to City within a reasonable time, shall be deemed assigned to City. If applicable, Contractor shall prepare check prints upon request. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 15 below, indemnify, defend and hold harmless City from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.

4. Patents, Trademarks, C opyrights and Rights in Data
. Contractor shall not
publish or transfer any materials, discoveries, developments, concepts, designs, ideas, know how, improvements, inventions and/or original works of authorship resulting from activities supported by this Contract without the express prior written consent of the City Manager. If anything resulting from activities supported by this Contract is patentable, trademarkable, copyrightable or otherwise legally protectable, City reserves the exclusive right to seek such intellectual property rights. Notwithstanding the foregoing, Contractor may, after receiving City's prior written consent, seek patent, trademark, copyright or other intellectual property rights on anything resulting from activities supported by this Contract. However, City reserves, and Contractor irrevocably grants, a nonexclusive, fully paid-up, royalty-free, assumable, perpetual, worldwide license, with the right to transfer, sublicense, practice and exploit said license and the right to make, have made, copy, modify, make derivative works of, use, sell, 269
General Conditions/EJ/TE 01-19-11 2 of 13

import, and otherwise distribute under all applicable intellectual properties without restriction of any kind said license.

Contractor further agrees to assist City, at City's expense, in every proper way to secure the City’s rights in any patents, trademarks, copyrights or other intellectual property rights relating thereto, including the disclosure to City of all pertinent information and data with respect thereto. Contractor shall also assist City in the execution of all applications, specifications, oaths, assignments, recordations, and all other instruments which City shall deem necessary in order to apply for, obtain, maintain and transfer such rights, or if not transferable, to waive such rights. Contractor shall further assist City in the execution of all applications, specifications, oaths, assignments, recordations and all other instruments which City shall deem necessary in order to assign and convey to City, and any assigns and nominees the sole and exclusive right, title and interest in and to any patents, trademarks, copyrights or other intellectual property rights relating thereto. Contractor further agrees that its obligation to execute or cause to be executed, when it is in Contractor's power to do so, any such instruments or papers shall continue during and at all times after the end of Contractor's services and until the expiration of the last such intellectual property right. Contractor hereby irrevocably designates and appoints City, and its duly authorized officers, agents and servants, as its agent and attorney-in-fact, to act for and in its behalf and stead to execute and file any such applications and to do all other lawfully permitted acts to further the application for, prosecution, issuance, maintenance or transfer of letters of patents, copyright and other registrations. This power of attorney is coupled with an interest and shall not be affected by Contractor's subsequent incapacity.

5. Inspection
. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the CITY, the State of California, and the United States Government.

If the project or services set forth in Exhibit A shall be performed on City or other public property, City shall have the right to inspect such work without notice. If such project or services shall not be performed on City or other public property, City shall have the right to inspect such work upon reasonable notice.

6. Services
. The project or services set forth in Exhibit A shall be performed to the full satisfaction and approval of City. In the event that the project or services set forth in Exhibit A are also itemized by price, City, in its sole discretion, may, upon notice to Contractor, delete certain items or services set forth in Exhibit A, in which case there shall be a corresponding reduction in the amount of compensation paid to Contractor. 270
General Conditions/EJ/TE 01-19-11 3 of 13

Contractor shall, at its own cost and expense, furnish all facilities and equipment necessary for Contractor to complete the project or perform the services required herein, unless otherwise provided in Exhibit A.

7. Records
. Contractor shall keep and make available for inspection and copying by authorized representatives of the City, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the City.

Contractor shall retain all documents pertaining to this Contract for a period of five (5) years after this C ontract's termination (or for any further period that is required by law) and until all Fede ral or State audits are complete and exceptions resolved for this contract's funding period. Upon request, CONTRACTOR shall make thes e records available to authorized representatives of the CITY, the State of California, and the United States Government.

Contractor shall keep full and detailed accounts, maintain records, and exercise such controls as may be necessary for proper financial management under this Contract. The Contractor’s accounting and control systems shall be satisfactory to City. Contractor's accounting systems shall conform to generally accepted accounting principles and all records shall provide a breakdown of total costs charged under this Contract, including properly executed payrolls, time records, utility bills, invoices and vouchers. The City shall be afforded prompt access to Contractor's records, books, and Contractor shall preserve such project records for a period of at least five (5 years after the termination of this Contract , or for such longer period as may be required by law.

Contractor shall permit City and its authorized representatives and accountants to inspect, examine and copy Contractor's books, records, accounts, correspondence, instructions, drawings, receipts, subcontracts, purchase orders, vouchers, memoranda and other data relating to the project or services set forth in Exhibit A, and any and all data relevant to this Contract at any reasonable time for the purpose of auditing and verifying statements, invoices, or bills submitted by Contractor pursuant to this Contract and shall provide such assistance as may be reasonably required in the course of such inspection. Contractor shall also allow City access to the record keeping and accounting personnel of Contractor.

City further reserves the right to examine and re-examine said books, records, accounts, and data during the five (5 year period following the termination of this Contract; and Contractor shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any manner whatever for five (5 years after the termination of this Contract. 271
General Conditions/EJ/TE 01-19-11 4 of 13

Pursuant to California Government Code § 10527, the parties to this Contract shall be subject to the examination and audit of representatives of the Auditor General of the State of California for a period of three (3) years after final payment under this Contract. The examination and audit shall be confined to those matters connected with the performance of this Contract including, but not limited to, the cost of administering this Contract.

8. Changes and Extra Work . All changes and/or extra work under this Contract shall be performed and paid for in accordance with the following:

Only the City Council or the City Manager may authorize extra and/or changed work. Contractor expressly recognizes that other City personnel are without authorization to either order extra and/or changed work or waive contract requirements. Failure of Contractor to secure the authorization for such extra and/or changed work shall constitute a waiver of any and all right to adjustment in contract price due to such unauthorized work and Contractor thereafter shall be entitled to no compensation whatsoever for performance of such extra and/or changed work.

If Contractor is of the opinion that any work which Contractor has been directed to perform is beyond the scope of this Contract and constitutes extra work, Contractor shall promptly notify City of the fact. The City shall make a determination as to whether or not such work is, in fact, beyond the scope of this Contract and constitutes extra work. In the event that City determines that such work does constitute extra work, City shall provide extra compensation to Contractor on a fair and equitable basis. A change order or Contract Amendment providing for such compensation for extra work shall be negotiated between City and Contractor and executed by Contractor and the appropriate City official.

In the event City determines that such work does not constitute extra work, Contractor shall not be paid extra compensation above that provided herein and if such determination is made by City staff, said determination may be appealed to the City Council; provided, however, a written appeal must be submitted to the City Manager within five (5) days after the staff's determination is sent to Contractor. Said written appeal shall include a description of each and every ground upon which Contractor challenges the staff's determination.

9. Additional Assistance
. If this Contract requires Contractor to prepare
plans and specifications, Contractor shall provide assistance as necessary to resolve any questions regarding such plans and specifications that may arise during the period of advertising for bids, and Contractor shall issue 272
General Conditions/EJ/TE 01-19-11 5 of 13

any necessary addenda to the plans and specifications as requested. In the event Contractor is of the opinion that City's requests for addenda and assistance is outside the scope of normal services, the parties shall proceed in accordance with the changes and extra work provisions of Section 8 of these General Conditions.

10. Professional Ability. Contractor acknowledges, represents and warrants that Contractor and its employees are skilled and able to competently provide the services hereunder, and possess all professional licenses, certifications, and approvals necessary to engage in their occupations.

City has relied upon the professional ability and training of Contractor as a material inducement to enter into this Contract. Contractor shall perform in accordance with generally accepted professional practices and standards of Contractor's profession. In the event that City, in its sole discretion, desires the removal of any person employed or retained by Contractor to perform services hereunder, such person shall be removed immediately upon receiving notice from City.

11. Business License
. Contractor shall obtain a Richmond Business License
before performing any services required under this Contract. The failure to so obtain such license shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.

12. Termination Without Default. Notwithstanding any provision herein to the contrary, City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder, immediately upon written notice to Contractor. Contractor may terminate this Contract at any time in its sole and absolute discretion and without cause upon 30 days' written notice to City. In the event of termination by either party, Contractor shall be compensated for: (1) all authorized work satisfactorily performed prior to the effective date of termination; (2) necessary materials or services of others ordered by Contractor for this Contract, prior to receipt of notice of termination, irrespective of whether such materials or services of others have actually been delivered, provided that Contractor is not able to cancel such orders. Compensation for Contractor in such event shall be determined by City in accordance with the percentage of the project or services completed by Contractor; and all of Contractor's finished or unfinished work product through the time of the City's last payment shall be transferred and assigned to City. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

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General Conditions/EJ/TE 01-19-11 6 of 13

13. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Section 12 of these General Conditions; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

14. Conflict of Interest. Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

15. Indemnification.

(a) If this Contract is a contract for design professional services subject to California Civil Code Section 2782.8(a) and Contractor is a design professional, as defined in California Civil Code Section 2782.8(b)(2), Contractor shall hold harmless, defend and indemnify the City, its officers, agents, employees, and volunteers from and against any and all claims, damages, losses, and expenses including attorneys’ fees arising out of, or pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Contractor, except where caused by the active negligence, sole negligence, or willful misconduct of the City. To the fullest extent permitted by law, Contractor shall immediately defend and indemnify the City and its officers, agents, employees, and volunteers from and against any and all liabilities, regardless of nature or type, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor, or its employees, agents, or subcontractors.

Liabilities subject to the duties to defend and indemnify include, without limitation, any and all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. Contractor’s obligation to 274
General Conditions/EJ/TE 01-19-11 7 of 13

indemnify applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of an indemnified party.
(b) If this Contract is not a contract for design professional services subject to California Civil Code Section 2782.8(a) or Contractor is not a design professional as defined in California Civil Code Section 2782.8(b)(2), Contractor shall indemnify, defend, and hold harmless the City, its officers, agents, employees and volunteers from any and all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by Contractor or any person directly or indirectly employed by, or acting as, the agent for Contractor in the performance of this Contract, including the concurrent or successive passive negligence of the City, its officers, agents, employees or volunteers.
(c) It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Contractor shall be obligated to defend, in all legal, equitable, administrative, or special proceedings, with counsel approved by the City, the City and its officers, agents, employees, and volunteers, immediately upon tender to Contractor of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination that persons other than Contractor are responsible for the claim does not relieve Contractor from its separate and distinct obligation to defend under this Section 15. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent counsel if Contractor asserts that liability is caused in whole, or in part, by the negligence or willful misconduct of an indemnified party. (d) The review, acceptance or approval of the Contractor’s work or work product by any indemnified party shall not affect, relieve or reduce the Contractor’s indemnification or defense obligations. This Section 15 survives completion of the services or the termination of this Contract.

The provisions of this Section 15 are not limited by, and do not affect, the provisions of this Contract relating to insurance.
(e) Acceptance of insurance certificates and endorsements required under this Contract does not relieve Contractor from liability under this Section

15. This Section 15 shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.

16. Safety
. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor shall perform all work hereunder in full compliance with applicable local, state and federal safety requirements including but not limited to Occupational Safety and Health Administration requirements, and shall assume sole and complete 275
General Conditions/EJ/TE 01-19-11 8 of 13

responsibility for the safety of Contractor's employees and any subContractor's employees. If a death, serious personal injury or substantial property damage occurs in connection with the performance of this Contract, Contractor shall immediately notify the City by telephone.

17. Insurance. Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

18. Non-Liability of Officials and Employees of the City. No official or employee of the City shall be personally liable for any default or liability under this Contract.

19. Compliance with Laws. Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals, with respect to this Contract, including without limitation environmental laws, employment discrimination laws and prevailing wage laws. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50, 2.52, 2.56, and 2.60, if applicable.

Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor shall promptly provide to City documents and information verifying its compliance with the Living Wage Ordinance. Also as prescribed in § 2.60.070, Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance.

Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or subcontractor under a contract or subcontract with the City for public work or for goods or for services to refrain from discriminatory employment or subcontracting practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential subcontractor.

Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at
http://www.ci.richmond.ca.us/workplacepolicies
. Contractor agrees to
abide by the terms and conditions of said policies.

20. Limitations upon Subcontracting and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated 276
General Conditions/EJ/TE 01-19-11 9 of 13

under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.

Contractor acknowledges that the services which Contractor shall provide under this Contract are unique, personal services which, except as otherwise provided herein, Contractor shall not assign or sublet to any other party without the prior written approval of City, which approval may be withheld in City's sole and absolute discretion. In the event that City, in writing, approves any assignment or subletting of this Contract or the retention of subcontractors by Contractor, Contractor shall provide to City upon request copies of each and every subcontract contract prior to the execution thereof by Contractor and subcontractor. Any assignment by Contractor of any or all of its rights under this Contract without first obtaining City's prior written consent shall be a default under this Contract.

The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint-venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.

21. Integration
. This Contract constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes any previous oral or written agreement; provided, however, that correspondence or documents exchanged between Contractor and City may be used to assist in the interpretation of the Exhibits to this Contract.

22. Modifications and Amendments. This Contract may be modified or amended only by a change order or Contract Amendment executed by both parties and approved as to form by the City Attorney.

23. Conflicting Provisions. In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Conditions as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

24. Non-exclusivity. Notwithstanding any provision herein to the contrary, the services provided by Contractor hereunder shall be non-exclusive, and 277
General Conditions/EJ/TE 01-19-11 10 of 13

City reserves the right to employ other Contractors in connection with the project.

25. Exhibits. All Exhibits hereto are made a part hereof and incorporated herein by reference; provided, however, that any language in Exhibit A which does not pertain to the project description, proposal, scope of services, or method of compensation (as applicable) , or any corresponding responsibilities of City, shall be deemed extraneous to, and not a part of, this Contract.

26. Force Majeure. Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

27. Time of the Essence. Time is of the essence of this Contract. Contractor and City agree that any time period set forth in Exhibit A represents their best estimates with respect to completion dates and both Contractor and City acknowledge that departures from the schedule may occur.

Therefore, both Contractor and City will use reasonable efforts to notify one another of changes to the schedule. Contractor shall not be responsible for performance delays caused by others, or delays beyond Contractor's control, and such delays shall extend the times for performance of Contractor's work.

28. Confidentiality. Contractor agrees to comply with, and to require its employees, agents and partners to comply with, all applicable State or Federal statutes or regulations respecting confidentially, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that:

All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purposes not directly connected with the administration of such service.

No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service.

278
General Conditions/EJ/TE 01-19-11 11 of 13

29. Third Parties. Nothing herein shall be interpreted as creating any rights or benefits in any third parties. For purposes hereof, transferees or assignees as permitted under this Contract shall not be considered "third parties."

30. Governing Law. This Contract shall be construed in accordance with the law of the State of California without regard to principles of conflicts of law.

This Contract is made in Contra Costa County, California, and any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County, California.

31. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased or renewed by the City under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure by City to continue the purchase of all or any failure to continue purchase of all or any such services from Contractor.

32. Claims. Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

33. Interpretation. This Contract shall be interpreted as if drafted by both parties.

34. Warranty. In the event that any product shall be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

35. Severability. In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view 279
General Conditions/EJ/TE 01-19-11 12 of 13

toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

36. Authority. City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that he or she is duly authorized to enter into and execute this Contract on behalf of Contractor, and shall be personally liable to City if he or she is not duly authorized to enter into and execute this Contract on behalf of Contractor.

37. Waiver. The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach.

Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payments therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

38. Possessory Interest. If this Contract results in the Contractor having possession of, claim to or right to the possession of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue and Taxation Code 107), such interest or improvements may represent a possessory interest subject to property tax, and Contractor may be subject to the payment of property taxes levied on such interest.

39. Performance and Final Acceptance.

Contractor represents that it is experienced, qualified, registered, licensed, equipped, organized and financed to perform the services under this Contract.

Contractor shall perform the services under this Contract with that degree of skill and judgment normally exercised by professional firms performing services of a similar nature in the State of California, and shall be responsible for the professional quality, technical accuracy and coordination of the services it performs under this Contract. In addition to the other rights and remedies which City may have, Contractor shall, at its own expense, correct any services which fail to meet the above standard.

280
General Conditions/EJ/TE 01-19-11 13 of 13

City shall provide Contractor an opportunity to cure errors and omission which may be disclosed during the review of submittals, with no increase in the authorized Contract Payment Limit. Should Contractor fail to make necessary corrections in a timely manner, such corrections shall be made by the City and the cost thereof shall be charged to Contractor.

If warranted, City shall determine, and Contractor may request such determination, that Contractor has satisfactorily completed performance of this Contract. Upon such determination, City shall issue to Contractor a written Notice of Final Acceptance, after which Contractor shall not incur further costs under this Contract. Contractor shall respond to such Notice of Final Acceptance by executing and submitting to City a Release and Certificate of Final Payment.

40. Survival
. The rights and obligations of the parties which by their nature survive termination or completion of the services covered by this Contract shall remain in full force and effect after termination or completion. 281
For the Contract between the City of
Richmond and

EXHIBIT E

SPECIAL CONDITIONS

The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable):

282
For the Contract between the City of
Richmond and

EXHIBIT F

INSURANCE PROVISIONS

During the entire term of this Contract and any extension or modification thereof, the CONTRACTOR shall keep in effect insurance policies meeting the insurance requirements specified in the insurance provisions which are attached hereto and incorporated herein by this reference.

283
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services

Type 2 – Page 1 of 3

Revised: September 2011
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.

CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).

3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.

6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)

Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to Self- Insure, signed by the California Department of Industrial Relations and Self- Insurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.

General Liability
(primary and excess limits
combined)
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
284
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services

Type 2 – Page 2 of 3

Revised: September 2011
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

PROJECT COST R EQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o

Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.

Required Policy Conditions
Additional Insured Endorsement

Applicable to General Liability coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not
exclude products and completed operations
coverage. If it does, then CG 20 37 (10/01) is also required.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
.

Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies.

285
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services

Type 2 – Page 3 of 3

Revised: September 2011
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors

CONTRACTOR
shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies.

The fact that
insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.

Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin .

The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements

Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.

286
Exhibit G

CITY OF RICHMOND
Sanctuary City Compliance Statement
The undersigned, an authorized agent of (hereafter
"Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12 -18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”). Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies; ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this Statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this day of , 20 , at , California.

Printed Name: Title:

Signed: Date:

Business Entity:
287

December 19, 2023

City Manager's Office

DATE: December 19, 2023
TO: Mayor Martinez and Members of the City Council
FROM:

LaShonda White, Deputy City Manager – Community
Services
Patrick Seals, Project Manager
Shané Johnson, Senior Administrative Analyst
Guadalupe Morales, Associate Management Analyst

Subject:

Proposed FY 2024-2025 Environmental Community and
Investment Agreement (ECIA) Competitive Grant
Program
FINANCIAL IMPACT: The ECIA provides $80 million in revenue to Richmond over a 10-year period. From this total, $6 million is
allocated to fund the competitive grant program to
support community programs and non-profits focused on
community, youth, and youth sports. An allocation of
$606,000 is proposed for the FY 2024-2025 grant cycle.

As in previous grant cycles, additional funding will be allocated to support staff time and a possible capacity- building program for community-based organizations.
(11771018-400201-2A111)

PREVIOUS COUNCIL
ACTION:

December 12, 2022

STATEMENT OF THE
ISSUE:

City staff members are requesting City Council approval for the proposed guidelines and application for the Fiscal Year (FY) 2024-2025 ECIA Community Grant Program.

AGENDA
REPORT
288

December 19, 2023
RECOMMENDED ACTION:

APPROVE the Fiscal Year 2024-2025 Environmental and
Community Investment Agreement (ECIA) competitive
grant program annual allocation of $606,000; and
AUTHORIZE the release of the Request for Application
and Guidelines – City Manager’s Office (LaShonda
White/Shané Johnson/Patrick Seals/Guadalupe Morales
620-6512).

DISCUSSION:

The Environmental and Community Investment Agreement (ECIA) Competitive Grant Program is entering into its 9th funding cycle for Richmond-serving organizations that support community, youth, and youth sports. Typically, the ECIA Competitive Grant Program has allocated $600,000 annually across four (4) categories, including the Competitive Grant Awards (990N and 990), City Council Approved Awards, and the Community Services Mini-Grant Awards. To date, the ECIA has awarded more than 163 grants totaling nearly $3.5 million.

City staff are preparing to release both the RFCY Request for Proposal (RFP) and the ECIA Request for Application (RFA). City staff who are tasked with supporting the ECIA Grant Fund are also responsible for the administration and management of the Richmond Fund for Children & Youth (RFCY) Grant Fund. Notably, there are new staff members overseeing grant programs now, which presents an opportunity to reconsider the previous adjustments made during Fiscal Year 2023-2024, specifically setting the total ECIA grant award amount at $606,000 for FY 2024-2025.

Proposed FY 2024-2025 ECIA Grant Application and Guidelines

ECIA grant staff is bringing forth proposed guidelines and an application for the FY 2024-2025 ECIA Community Grant Program. To provide opportunities for organizations with different capacities and different financial needs to have access to grant funds, the $606,000 available for grants is allocated in the method described below (See Table 1):

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December 19, 2023
Table 1

Grant Award Options Award Decision
Made By Award Range Proposed Award
Amount

1 Competitive Grant
Awards
Gross Receipts Less
than $50,000
City Council
(Recommendations
made by ECIA
Review Panel)

$10,000 -
$100,000

$500,000

2 Competitive Grant
Awards
Gross Receipts More
than $50,000
City Council
(Recommendations
made by ECIA
Review Panel)
3 City Council Approved
Awards City Council
Amounts based
on Council
discretion
$56,000
4 Community Services
Mini-Grant Awards
(separate application)
Community
Services
Department
Up to $5,000 $50,000
TOTAL $606,000*
*Final amounts might differ slightly

Organizations are eligible to apply for and receive funding from multiple ECIA categories.

Categories 1 & 2: Competitive Grant Awards – Total Allocation of $500,000 For categories 1 and 2, organizations will be grouped based on their annual gross receipts (verified using 990s, 990-Ns, or audited financials). Organizations whose budgets are similarly situated will be reviewed in context with comparable organizations.

The major components of the competitive grant program include the following:

 Funding Allocations:
o $500,000 is available to award to organizations under categories 1 and 2 o A maximum of $100,000 is available to organizations with annual budgets over $750,000 (per last completed 990s or audited financials)

 Eligibility Requirements:
o Per the ECIA, organizations must provide services focused on the community, youth, and/or youth sports to Richmond and North Richmond residents
290

December 19, 2023
o Organizations must operate as a non-profit entity with 501(c)(3) tax status with current financial statements (i.e., Filed I.R.S. Form 990 or 990-N or current audited financials). Fiscal sponsors may be used. o A minimum of 80 percent (80%) of the organization’s proposed grant-funded program/services must be provided to Richmond residents. Richmond-based organizations will receive extra points through the application review process.

If awarded an ECIA grant, grant funds may only be spent serving Richmond residents.
o Organizations that received an ECIA grant award of more than $10,000 during the FY 2023-24 grant cycle (current grant cycle) are not eligible to apply during the FY 2024-25 ECIA grant cycle.

 Application Submission Requirements:
o Completed application
o Proof of 501(c)(3) status
o Financial statements
o List of Board of Directors and affiliations
o Signed agreement between the organization and the fiscal sponsor, if applicable

 Tentative schedule (subject to change)

TASK DATE
Application Release Date January 2, 2024
FY 2024-25 ECIA Information Session January 2024
Applications Due (No Exceptions) February 9, 2024, by 11:59 p.m.

Application Review and Scoring March – April 2024
City Council Review and Approval April 2024
Grant Award Notification May 2024
Grant Award Period July 1, 2024 - June 30, 2025

Category 3: City Council Approved Awards - Total Allocation of $56,000 A total of $56,000 is allocated for Category 3 which allows for the re-evaluation of applications submitted by organizations that applied for the ECIA Grant (through categories 1 and 2), met all submission requirements, were evaluated by the ECIA Grant Review Committee, but were not recommended for funding. The City Council Ad Hoc Committee, currently consisting of Councilmembers Bana, Zepeda, and Willis, will make a recommendation to the full City Council regarding grant awards in May 2024. City staff will then enter into grant agreements with the organizations.

Category 4: Community Services Mini-Grant Award Allocation – Total Allocation of $50,000
A total of $50,000 is allocated for Category 4 - Community Services Department (CSD) Mini-Grant Awards. Grant awards will be up to $10,000, and the number of awards available is determined based on the amount of each award. The Richmond Community 291

December 19, 2023
Services Department mini-grant program is a component of the ECIA Grant Program.

Richmond-serving organizations that provide services that meet the needs of the community and youth, and that partner with and/or consistently utilize facilities managed by the Community Services Departments can apply for the mini-grant (Attachment 3).

Grant applications are reviewed and scored by a review panel that may consist of representatives from the Community Services Department, Recreation and Parks Commissioners, and/or community members. Grant award amounts are on a reimbursement basis; however, if needed, organizations can request advance payments.

The tentative schedule associated with the application and administration of the CSD Mini-Grant follows that of the ECIA Category 1 and 2 noted above, with an application release date of January 2, 2024, and a due date of February 9, 2024.

Next Steps

City staff is requesting City Council approval of the FY 2024-2025 guidelines and application, allowing staff to make changes, as needed, for clarification purposes.

DOCUMENTS ATTACHED:

Attachment 1 – FY 2024-2025 Richmond ECIA Community Grant Program Guidelines
Attachment 2 – FY 2024-2025 Richmond ECIA Community Grant Program Application
Attachment 3 – FY 2024-2025 CSD Mini-Grant Program Guidelines Attachment 4 – FY 2024-2025 CSD Mini-Grant Program Application 292
Guidelines FY 2024-2025 ECIA Grant -1-

FY 2024-2025

RICHMOND - ENVIRONMENTAL & COMMUNITY INVESTMENT

AGREEMENT (ECIA)

COMMUNITY GRANT PROGRAM GUIDELINES &

APPLICATION

REQUEST FOR APPLICATION (RFA)

All interested applicants should check the City’s ECIA website (www.ci.richmond.ca.us/ECIAgrants) to ensure that they receive any addendums to this RFA, emails or special announcements.

Application is due on Friday, February 9, 2024, at 11:59 p.m. (NO EXCEPTIONS)

Materials must be submitted electronically to:

www.ci.richmond.ca.us/ECIAapplications

293
Guidelines FY 2024-2025 ECIA Grant -2-

RICHMOND - ECIA COMMUNITY GRANT PROGRAM
FY 2024-2025 GRANT GUIDELINES AND APPLICATION

Table of Contents

ECIA Background ........................................................................... 3

Eligibility Requirements ................................................................... 4

Grant Award Amounts and Categories ........................................... 4

Eligible Uses of Grant Funds .......................................................... 5

Ineligible Uses of Grant Funds ........................................................ 5

Fiscal Sponsorships ........................................................................ 6

Collaborating Organizations ............................................................ 7

Application Submission Requirements ............................................ 7

Application Submission Details ....................................................... 8

Payment Provisions ........................................................................ 8

Review Criteria ............................................................................... 8

Application Review and Selection Process ..................................... 9

Application Deadline ..................................................................... 10

Late Application or Modification to Applications ............................ 10

Applicant Assistance Prior to Due Date ........................................ 10

Schedule ....................................................................................... 11

Questions or Addendums to the Applications ............................... 11

Grantee Requirements .................................................................. 11

City Staff Contact .......................................................................... 12

General Terms and Conditions ..................................................... 12

Exhibits ......................................................................................... 14 294
Guidelines FY 2024-2025 ECIA Grant -3-

RICHMOND - ECIA COMMUNITY GRANT PROGRAM
FY 2024-2025 GRANT APPLICATION GUIDELINES

ECIA BACKGROUND

On July 29, 2014, the Richmond City Council approved the Chevron Environmental and Community Investment Agreement (ECIA), which will invest $90 million dollars to the Richmond community over 10-years. The ECIA includes investments in community programs, a scholarship program, competitive community grants, community-based greenhouse gas reduction programs, and a photovoltaic solar farm.

The ECIA specifies the amount and disbursement timeline of Chevron’s funding obligation, as well as funding allocations over a ten-year period (beginning in 2016) for the following programs:

• Scholarship program - $35 million
• Electric City and Easy Go - $18 million
• Roof-top solar, energy retrofit, zoning ordinance update - $6.25 million • Job training program - $6 million
• Competitive grant program - $6 million
• Transportation and transit programs - $2.75 million
• Public safety programs - $2 million
• Urban Forestry - $2 million
• Free internet access - $1 million
• Climate Action Plan - $1 million

It is proposed that $606,000 is allocated for the FY 2024-25 grant cycle.

It is the goal of the Richmond City Council to provide opportunities for organizations with varying capacities and financial needs to have access to ECIA grant funds. ECIA grant funds are awarded on an annual basis and therefore, organizations should not become reliant on this funding source. All Richmond-serving non-profit organizations are eligible to apply for funding; however, in an attempt to fund a variety of organizations, the City Council would like to allocate the majority of the available grant funding to organizations that have smaller annual budgets, greater needs for capacity building and limited staffing, and that might not have access to other forms of funding.

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Guidelines FY 2024-2025 ECIA Grant -4-

ELIGIBILITY REQUIREMENTS

Organizations must meet the following conditions to be eligible to apply for a grant:

• Provide services focused on the community, youth and/or youth sports to Richmond and North Richmond residents

• Operate as a non-profit entity with 501(c)(3) tax status with current financial statements (i.e., Filed I.R.S. Form 990 or 990-N or current audited financials). Fiscal sponsors can be used.

• Provide services to Richmond residents (Richmond-serving)  A minimum of 8 0 percent of the organization’s proposed grant-funded programs/services must be provided to Richmond residents. If awarded an ECIA grant, grant funds can only be spent serving Richmond residents.

• Note: Organizations that received an ECIA grant award of more than $10,000 during the previous (FY 2023-24) ECIA grant cycle are ineligible to apply in the current grant cycle (FY 2024-25).

GRANT AWARD AMOUNTS AND CATEGORIES

Grant allocation amount: The amount available for the FY 2024-2025 grant cycle (July 1, 2024 – June 30, 2025) is $606,000.

Minimum and maximum grant awards: The minimum grant award is $5,000. The maximum grant award is $100,000. The number of awards available will be determined based on the amount of each award.

Number of applications per grant cycle: Organizations may submit only one application per grant cycle.

Award categories: $606,000 available for grants is allocated over four different categories listed below. Categories 1 and 2 are relevant to this Request for Application:

Grant Award
Options
Eligibility Award Decision
Made By
Award Range Total Award
Amount

1 Competitive
Grant Awards
(Relevant for this
Application)

Non-profit organizations
reporting gross receipts of
less than $50,000
annually
City Council
(Recommendations
made by ECIA
Review Panel)
$10,000 -
$100,000

$500,000

See Special
Note Below
2 Competitive
Grant Awards
(Relevant for this
Application)

Non-profit organizations
reporting gross receipts of
more than $50,000
annually
City Council
(Recommendations
made by ECIA
Review Panel)
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Guidelines FY 2024-2025 ECIA Grant -5- 3 City Council
Approved
Awards

Organizations that applied
for the ECIA Grant
(categories 1 and 2) but
were not recommended
for funding
City Council Amounts based
on Council
discretion
$ 56,000
4 Community
Services Mini-
Grant Awards

Non-profit organizations
with 501(c)(3) tax status
with programming
connected to the
Community Services
Department
Community
Services
Department
Up to $10,000 $ 50,000
TOTAL $606,000

SPECIAL NOTE:

• A maximum of $100,000 in grant awards is available to organizations with annual budgets over $750,000 (per last completed 990s or audited financials).

ELIGIBLE USES OF GRANT FUNDS

Grants will be awarded to projects or programs in the following areas:
 Youth programs (through age 21)
 Youth sports programs (through age 21)
 Community-focused programs

*Youth-serving organizations are defined as those organizations where 80% of ECIA grant-funded programs/services will be provided to youth (birth through age 21)

Examples of eligible projects or programs include but are not limited to:
• Youth enrichment projects
• Summer camps
• Youth sports programs
• Programs that support health and wellness and eliminate health disparities • Bike and pedestrian pathway enhancements and construction projects • Programs that support students and parents at Richmond schools • Service-learning programs
• Gardening and urban greening projects

INELIGIBLE USES OF GRANT FUNDS

Grant funds may not be used for the following reasons:

• Repayment of existing debt or pre-existing tax liens or obligations • Legal, loan, or bank fees
• Subsidization of existing contracts
297
Guidelines FY 2024-2025 ECIA Grant -6- • Political campaigns or lobbying
• Advancement of certain sectarian, politically partisan, or religious projects (grant funds should be used for specific programs and not to advance the causes of any of the stated groups)
• Fundraisers or other events not open to the general public • A project or program which is clearly intended for commercial gain • A project or program that occurs before or after the grant award period • Support of individuals
• For businesses established for personal benefit or profit • To support annual fund drives
• To fund an agency’s deficit or endowment
• To repay loans
• Furniture
• Cell phones
• Bonuses
• For the direct support of religious activities. Secular activities offered to the Richmond community that is provided by religious organizations regardless of congregational membership or statements of belief may be eligible for grant funds.

FISCAL SPONSORSHIPS

What types of organizations should utilize a fiscal sponsor? • A non-governmental organization (sponsoree) that does not have 501(c)(3) tax status must utilize a fiscal sponsor to apply for this grant. It is the sole responsibility of the sponsoree to find an organization with 501(c)(3) tax status that is willing to serve as a fiscal sponsor.

What is fiscal sponsorship?
• Fiscal sponsorship allows organizations without 501(c)(3) tax status to apply for the ECIA grant, as well as other grants that require an organization to have such status. • A fiscal sponsorship agreement should be entered into between the sponsoree and an organization that has 501(c)(3) tax status.
• The fiscal sponsorship agreement allows the sponsoree to raise tax-deductible contributions through grants and individual donations.
• Tax-deductible funds are given to the fiscal sponsor and restricted to the use of the sponsoree.

How does a fiscal sponsorship work for the ECIA grant process?:
• The fiscal sponsor will serve as the applicant. Fiscal sponsors will enter into a grant services agreement with the City of Richmond and must meet all requirements and submit all required documents.
• A signed agreement between the sponsoree and fiscal sponsor must be included in the submitted application. The organization actually implementing the program and performing the services will act as the sponsoree or fiscal sponsor’s sub-grantee. • Fiscal sponsors can also apply for grants.
298
Guidelines FY 2024-2025 ECIA Grant -7- • In addition to requesting funds for its own purposes, organizations may also act as a fiscal agent for other organizations.

COLLABORATING ORGANIZATIONS

Through this grant program, the City strongly encourages applicants to collaborate with other organizations. Collaboration is a mutually beneficial relationship to meet a common goal. Collaboration can come in many forms, from information sharing to joint programming. It can help organizations reduce redundancy in service sectors, leverage resources, share strengths, and increase efficiencies.

For purposes of this grant, when partnering with another organization, the application and budget of the lead organization will be considered for review and determination of funding. Therefore, the partnering organization is free to apply independently for funding for another project or program.

If the successful implementation of your proposed ECIA grant-funded program is dependent on the collaboration with a governmental entity (i.e., state, county, city, school district, etc.), then a written agreement authorizing the collaborative relationship must accompany your grant application. At a minimum, the agreement should contain the following information: names of the government entity(ies) or agency(ies) which will participate in the collaboration, contact information for the partner(s), and a description of the primary purpose of the collaboration. For example, if the implementation of your proposed program is contingent upon working at a school in the West Contra Costa County Unified School District or utilizing space at a Richmond recreation center, then a letter from the collaborating entity must agree to the proposed partnership.

APPLICATION SUBMISSION REQUIREMENTS

The following materials must be submitted as part of a complete application packet by 11:59 p.m. on Friday, February 9, 2024, to be considered for funding (feel free to use this section as a check -list). The inability to adhere to the requirements below may impact an organization’s overall scores:
• Completed application
o Eight (8) pages
o Applicant Organizational Budget
o Applicant Program Budget
• Proof of 501(c)(3) status (Non-Profit Status Determination letter from the Internal Revenue Service) or fiscal sponsor’s corresponding documents • Financial statements – most recent (current) audited financials or Internal Revenue Service Form 990 or 990-N for tax-exempt organizations whose gross receipts are typically $50,000 or less or fiscal sponsor’s corresponding documents. Faith-based organizations may submit reviewed or annual financial statements. • List of Board of Directors and affiliations or fiscal sponsor’s corresponding documents
• Letter describing and authorizing collaboration (if with a governmental entity), if 299
Guidelines FY 2024-2025 ECIA Grant -8- applicable
• Signed agreement between the organization and the fiscal sponsor, if applicable

Note: City staff will confirm that the organization has filed the required document(s) in California and is authorized to carry out its business activities (California Secretary of State - https://businesssearch.sos.ca.gov and the State of California Department of Justice - https://oag.ca.gov/charities). Applications submitted by organizations not identified with “active” or “current” status may be disqualified.

For organizations with 501(c)(3) tax status, City staff may check websites such as the Internal Revenue Service at www.irs.gov and GuideStar at www.guidestar.org to gather additional information about the applicant organization.

APPLICATION SUBMISSION DETAILS

• Submit completed grant application (include budgets and résumés and/or descriptions of work experience with the application) and a set of all additional required documents. • The responses to the application questions shall be limited to eight (8) pages. This page limit is not inclusive of budgets, résumés, descriptions of work experience, or documents requested as part of the application.
• All submitted materials should be typed in a 12 point font size and Arial font style.

Applications must be easily reproducible on a standard copying machine. • All costs incurred in the preparation of an application are the applicant’s responsibility. • Applications must be completed and submitted electronically via www.ci.richmond.ca.us/ECIAapplication by Friday, February 9, 2024, at 11:59 p.m.

Applications received after this date and time will not be considered and will not be eligible for review and scoring by the Review Panel.

PAYMENT PROVISIONS

An initial advance payment of fifty percent (50%) of the total award amount will be advanced to all grantees as part of the application award process. Grantees receiving an advance payment may be eligible for an additional advance of thirty-five percent (35%) of the award amount, contingent upon the submission of complete and adequate reporting and invoicing documentation. The remaining fifteen percent (15%) will be reserved until the completion of the grant program and final submittal of all required documentation.

Payments will only be made for the eligible items and amounts specified in the approved grant agreement budget and a manner consistent with the payment provisions contained in the executed grant agreement.

REVIEW CRITERIA

All submitted applications, which comply with the grant requirements, will be evaluated and rated using the criteria listed below. The maximum score that an application can 300
Guidelines FY 2024-2025 ECIA Grant -9- receive is 110 points. This includes 100 points from criteria areas #1-5 and an extra 10 points if the organization is Richmond-based (10 points)

Total Points Available for Criteria Areas #1-5: 100 Points

1. Program/Project Description and Concept (Total 40 points) • Applicant adhered to all stated guidelines
• Application is complete, clear and understandable
• Program/project description and components are clearly stated and specific • Timeline is practical, and the proposed activities are well defined and technically feasible
• Management and staff are qualified to implement the project or program and achieve stated goals
• Staff has experience working on the project or program and/or similar programs or projects
• A collaborative initiative is described to deliver the program or project

2. Impact and Goals (Total 40 points)
• The program or project has the ability to positively contribute to the targeted population
• Goals are clearly articulated and measurable
• An evaluation component is included and connected to the program goals • The organization has a plan on how to sustain the program or project after grant funds are expended

3. Financial Viability (Total 20 points)
• Program/project budget and organizational budgets are included, clearly defined, cost-effective, accurate and realistic
• Relationship between grant funds requested and the program budget is clearly shown

Total Extra Points Available to Richmond-based organizations (10 Points) • Richmond-based is defined as maintaining principal offices, studios, or other facilities within the boundaries of the City of Richmond. Applicable to organizations providing services (sponsoree), not fiscal sponsors.

APPLICATION REVIEW AND SELECTION PROCESS

The City's overall objective is to award grants to highly qualified organizations that provide needed services to Richmond and North Richmond residents. Within this overall objective, it is also the City’s intent that the selection process is fair and transparent.

Applications will be evaluated and scored by a City Council-approved ECIA Grant Review Panel (Review Panel) consisting of no more than five (5) individuals residing in or employed in Richmond (not City of Richmond employees).

The selection process is divided into the following steps:
301
Guidelines FY 2024-2025 ECIA Grant -10-

1. Applications are received by the due date.

2. All applications are reviewed in depth by City staff for responsiveness, completeness, and satisfaction of eligibility requirements. Based on this review, eligible claims will proceed to the application evaluation process.

3. All complete and eligible applications are forwarded to the Review Panel, which will review and score the applications using the criteria listed in the guidelines and make an award recommendation to City Council. The inability to adhere to the application requirements may impact an organization’s overall scores. Grant awards can be less than the applicant’s original request.

4. The Review Panel’s recommendations are forwarded to the City Council for review, discussion, and approval.

Any party applying shall not contact or lobby any City Council member, ECIA Review Panel member, City official, employee (except those specified for contact) or agent regarding the RFA. Any party attempting to influence or circumvent the RFA, application submittal, and/or review process may have their application rejected for violating this provision of the RFA.

All scores are final. There is no grievance process.

Copies of Review Panel comments and scoring will be made available upon request.

APPLICATION DEADLINE

The deadline to submit an application and all relevant attachments is Friday, February 9, 2024, at 11:59 p.m. There are no exceptions for applications submitted after the deadline.

LATE APPLICATIONS OR MODIFICATIONS TO APPLICATIONS

Applications submitted after the specified date and time will not be considered.

Organizations assume responsibility for the timely submission of applications and all required documents. Any applications may be withdrawn or modified by a written request signed by the applicant.

APPLICANT ASSISTANCE BEFORE DUE DATE

Capacity Building - The City, recognizing the technical, skill-based components of a grant application process, may provide free capacity-building workshops in 2024. The dates and times of all subsequent workshops will be shared via the City’s ECIA 302
Guidelines FY 2024-2025 ECIA Grant -11- website. Although recommended, organizations are not required to attend any of the capacity-building workshops offered by the City.

SCHEDULE

The schedule associated with the application is below. The City reserves the right to alter this schedule as necessary.

TASK DATE

Application Release Date January 2, 2024
FY 2024-25 ECIA Information Session January 2024
Applications Due (No Exceptions) February 9, 2024, by 11:59 p.m.

Application Review and Scoring March – April 2024
City Council Review and Approval April 2024
Grant Award Notification May 2024
Grant Award Period July 1, 2024 - June 30, 2025

QUESTIONS OR ADDENDUMS TO THE APPLICATIONS

It is strongly recommended that organizations register on the City’s E-Notify Me webpage (http://www.ci.richmond.ca.us/list.aspx) to ensure that they receive any addendums to or notifications regarding this RFA or the ECIA grant program.

Any requests for clarification or other questions concerning this RFA should be submitted in writing to City staff via [email protected].

GRANTEE REQUIREMENTS

If awarded a grant, organizations will be required to do the following:

• A Grant Service Agreement with specific deliverables will be executed. All organizations are expected to initiate projects within three (3) months of execution of the grant agreement. The scope of work will be based on the application submitted.

• Submit bi-annual progress reports and reimbursement requests (templates will be included as part of the executed grant agreement):
o Progress and Final Report - Reports will be required and must provide detailed information about the services provided. Grantees that do not submit the required reports run the risk of forfeiting their funding. A final report at the conclusion of the project or program is also required.
o Funding Requests – Requests must include the necessary documents to substantiate the disbursement (e.g., receipts, timecards, payroll records, etc.).

Grantees that do not adhere to the invoicing requirements run the risk of forfeiting their funding.
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Guidelines FY 2024-2025 ECIA Grant -12-

• Host City staff and/or members of the Review Panel for one or more site visit and/or program evaluation.

• Published program materials shall include the City seal or logo and shall state, “Made possible in part by the Richmond-ECIA Community Grant Program.” The material must be appropriate, relevant, and aligned with the approved project and should be reviewed and approved by City staff before release.

• Complete and submit a W-9 form and Supplemental Vendor Application.

• Obtain a City of Richmond business license. Organizations are responsible for all associated fees. Information can be found at
http://www.ci.richmond.ca.us/66/Business-Licenses.

• Meet the City of Richmond insurance requirements. Fiscal sponsors, serving as the grantee, must have insurance that covers all actions of the non-profit and/or community-based organization acting as the sub-grantee. Organizations may use grant awards to cover insurance costs.

CITY STAFF CONTACT

For inquiries or clarification regarding this program or application, please contact ECIA staff at [email protected] or Shane Johnson, City Manager’s Office at (510) 620-5458 or Patrick Seals, Richmond Department of Children & Youth at (510) 307- 8016.

GENERAL TERMS AND CONDITIONS

Background Checks: Organizations that provide services to youth or other vulnerable populations (elderly, people with disabilities, etc.) must require comprehensive background checks and fingerprinting of all employees and/or volunteers that work directly with youth or such other vulnerable populations.

Limitations: All facts and opinions stated herein are based upon available information and no representations or warranties are made with respect to their accuracy or completeness.

The application and the selection process shall in no way be deemed to create a binding contract, agreement, or offer of any kind between the City and the applicant organization.

If the City selects a grantee pursuant to this RFA, any legal rights and obligations between the successful applicant, if any, and the City will come into existence only when a grant agreement is fully executed by the parties, and the legal rights and obligations of each party shall at that time be only those rights and obligations which are set forth in the grant agreement and any other documents specifically referred to in that grant agreement.
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Guidelines FY 2024-2025 ECIA Grant -13-

Each organization submitting applications in response to this RFA agrees that the preparation of all materials for submittal to the City are at the organization’s sole cost and expense, and the City shall not, under any circumstances, be responsible for any costs or expenses incurred by any candidate. In addition, each organization agrees that all documentation and materials submitted in response to this RFA shall remain the property of the City and may be used by the City for any reason whatsoever. In accordance with California law relating to access to public records, the City may be required to publicly disclose all submitted information and materials to third parties requesting such information.

Award: The City reserves the right to accept or reject any or all applications, to alter the selection process in any way, to postpone the selection process for its own convenience at any time for any reason whatsoever, to waive any defects in any application, to issue a new RFA at any time, or to provide a grant to any organization it deems appropriate in its sole and absolute discretion within or outside of the RFA evaluation process. City reserves the right to terminate a grant agreement within sixty (60) days without cause. All materials submitted become the property of the City and will not be returned. Funds awarded are public funds and any information submitted or generated is subject to public disclosure requirements, including the Public Records Act.

Federal, State and Local Laws: As part of the RFA process, the selected grantee will be required to comply with all applicable federal, state and local laws, including the City of Richmond’s Nondiscrimination Ordinance (Chapter 2.28), Business Opportunity Ordinance (Chapter 2.50), Local Employment Program Ordinance (Chapter 2.56), and Living Wage Ordinance (Chapter 2.60), if applicable. Please contact the City Attorney’s office for further information regarding the above requirements.

305
APPLICATIONDEADLINE: Friday, February9, 2024, NOLATERTHAN11:59p.m.

SECTIONI –ORGANIZATIONINFORMATIONCommunity-BasedOrganizationInformation(ApplicantInformation):

FiscalSponsor(Organizationwith501(c)(3)taxstatus:

NameofOrganization:Clickheretoentertext.

ExecutiveDirectorName:Clickheretoentertext.OrganizationAddress:Clickheretoentertext.

ProjectManagerName(primarycontactforthegrant):Clickheretoentertext.ProjectManagerTitle:Clickheretoentertext.PhoneNumber:Clickheretoentertext.

EmailAddress:Clickheretoentertext.

Program/ProjectBudget:

Program/ProjectBudget:$Clickheretoentertext.

AmountofGrantFundsrequested:$Clickheretoentertext.OrganizationalBudget:$Clickheretoentertext.

Fiscal-SponsorBudget(Ifapplicable):$Clickheretoentertext.

Program/Project:

Program/ProjectTitle:Clickheretoentertext.ProgramProjectSummary(50-wordlimit):Clickheretoentertext. %ofRichmondResidentsServedbyYourProposedProgram/Project?:Clickheretoentertext.WillYourProgramorProjectServeYouth(throughage21)?:Clickheretoselect“Yes”or“No”Pleaseselectone(1)categorythatBESTdescribesthetypeofprojectorprogramthatyourorganizationplanstoprovidewiththerequestedgrantfundsfromthedrop-downlist:

CLICKHEREandSelecttheprogramcategoryfromthedrop-down.
- 1-FY2024-25ECIAGrantApplication
NameofOrganization:Clickheretoentertext.

ExecutiveDirectorName:Clickheretoentertext.OrganizationAddressClickheretoentertext.

ProjectManagerName(primarycontactforthegrant):Clickheretoentertext.ProjectManagerTitle:Clickheretoentertext.EmailAddress:Clickheretoentertext.

PhoneNumber:Clickheretoentertext.
306
SECTION2–PROGRAM/PROJECTDESCRIPTION
a. Provideinformationaboutyourorganization(e.g.numberofyearsinoperation,descriptionofservicesprovidedandthepopulationserved).Clickheretoentertext. b. Describein detailtheprogramorprojectyourorganizationisproposingtoimplementwiththegrantfunds.Clearlylistthemajorcomponentsoraspectsofyourprogramorproject.Clickheretoentertext. c. Providea timelineforprojectimplementationusingthetemplatebelow. Includespecifictasks/activitiesthatwillbeaccomplishedwithineachquarter.

Task/Activities Month
1 st
Term(July1,2024–December31,2024)Clickheretolist,bullet,ornumberentries. Clickheretolistcorrespondingdates.2 nd
Term(January1,2025–June30,2025)Clickheretolist,bullet,ornumberentries. Clickheretolistcorrespondingdates. d. Listthestaff membersresponsiblefortheimplementationoftheprogramorproject.Brieflydescribethestaff’s experienceworkingontheproposedprogram/projectand/orsimilarprojects.Includerésumésorprovidedescriptionsofworkexperiencewitheachcopyoftheapplication.Clickheretoentertext. e. If youplantocollaboratewithotherentities(i.e.non-profits,governmentalentities,privateentities)toimplementyourprogramorproject,pleasecompletethetablebelow.

Note: A letter of collaboration must be included as a part of your application ONLY IF yourorganization plans to partner with a government entity(ies) (e.g. city, state, county, school district,etc.).

Partner SpecificRole:Clickheretoentertext. Clickheretoentertext.Clickheretoentertext. Clickheretoentertext. - 2-FY2024-25ECIAGrantApplication
307
SECTION3–PROJECTIMPACTANDGOALS
a. Describethetargetpopulationandgeographicareathatyourorganizationplanstoservewiththegrantfundsandwhatimpacttheproposedprogramorprojectwillhaveonthetargetpopulation.Clickheretoentertext. b. Listthenumberofindividualsthatwillbeservedasaresultofyourprogramorproject.

TotalNumberofIndividualsServedbyProposedECIAFundedProgramorProject TotalNumberofRichmondResidentsServedbyProposedECIAFundedProgramorProjectClickheretoentertext. Clickheretoentertext. c. Listthemajorprogramor projectgoal(s)andhowyourorganizationwillmeasureif youreachyourdesiredgoal.Thegoalshouldbemeasurableanddata-driven.Thereshouldbeatleastone(1)expectedoutcomepermajorprogramorprojectcomponent.

MajorProgramComponent(s)
MajorProgramOutcome(s)
Indicator/Measurement
Goal EvaluationMethodClickheretoentertext. Clickheretoentertext.

Clickheretoentertext.

Clickhere.

Clickheretoentertext.Clickheretoentertext. Clickheretoentertext.

Clickheretoentertext.

Clickhere.

Clickheretoentertext.
d. Howwillyourorganizationassessor gaugethesuccessof yourprogram/projectat itscompletion?Clickheretoentertext. e. Howdoyouplantosustaintheprogramorprojectafterthegrantfundsareexpended?Clickheretoentertext.

SECTION4–FINANCIALVIABILITY
a. Attachyourorganizationalbudgetto eachcopyof theapplication.Theorganizationalbudgetcanbesubmittedin anyformataslongasit showsrevenueandexpendituresforyourorganization’scurrentoperatingyear. b. CompletetheprogrambudgettableusingtheprovidedMSWordorMSExceltemplatetocompletethetable. - 3-FY2024-25ECIAGrantApplication
308
FY2024-25ECIAGRANTAPPLICATIONSUBMISSIONACKNOWLEDGMENT
Thispageshouldbeincludedinyourapplicationpacket.Itwillnotcounttowardyourpagelimit.

Bysubmittingthisapplicationandthesupportingapplicationmaterials,youagreethat:
● YouareanOfficerontheBoardofDirectorsoftheorganizationsubmittingthegrantapplication● YouhavethoroughlyreadandunderstandthegrantprogramguidelinesandapplicationquestionsandCityofRichmondrequirements(businesslicense,insurance,andgrantagreement)● Allquestionscontainedintheapplicationhavebeenansweredandthefollowingrequireddocumentsareincludedaspartofourapplicationpacket:☐Completedapplication(allsectionscompletedandquestionsanswered,includingresumes)☐Organizationalbudget☐Proofof501(c)(3)status(Non-ProfitStatusDeterminationletterfromtheInternalRevenueService)☐Financialstatements–mostrecent(current)auditedfinancialsorInternalRevenueServiceForm990or990-N.Reviewedorcompiledannualfinancialstatementsareallowableforfaith-basedorganizations.☐ListofBoardofDirectorsandtheiraffiliations☐Letterdescribingandauthorizingcollaborationwithagovernmentalentity(ies),ifapplicable☐Signedagreementbetweentheorganizationandthefiscalsponsor, ifapplicable● Yourorganizationwillobtaincomprehensivebackgroundchecksand/orfingerprintingofallemployeesand/orvolunteers.● Volunteersthatworkdirectlywithyouthorsuchothervulnerablepopulations.(Forapplicableorganizationsrequestingfundstosupportanexistingornewyouthprogramand/orprogramthatworkswithothervulnerablepopulations.)● Tothebestofyourknowledge,theinformationincludedaspartofthisapplicationistrueandaccurate ------------------------------------------ ClickheretoenterOrganizationName. Clickheretoenteradatefromdrop-down.

ClickheretoenterNameofBoardOfficer. ClickheretoenterTitleofBoardOfficer.

Signature–OfficerofBoard
- 4-FY2024-25ECIAGrantApplication
309
SECTION4–FINANCIALVIABILITY
a. Totalorganizationbudget(basedonprioryear’s990orauditedfinancials):ClickheretoenterOrganizationalBudget. b. Includeyourorganizationalbudgettoeachcopyoftheapplication c. Completethebudgettemplatebelow. If needed,addrowsandprovideasmuchdetailaspossibleintherevenueandexpendituresections.● Revenuesection:Listall of therevenuesourcesthatwillfundyourproposedprogram(e.g.grants,programfees,in-kinddonations)andstatethosesourcesarependingand/orapproved.Includeyourorganization’sECIArequest.● Expenditures:List,withasmuchdetailaspossible,theexpenditurecategories(e.g.salaries,benefits,programsupplies)● Therevenuetotalandtheexpendituretotalin the“ECIARequest”columnshouldmatch.Thesameistrueforthe“ProjectBudget”column.For example, if your organization is requesting a total of $10,000 fromthe ECIAgrantprogram, that amount should be listed in the “Revenue” sectionof thebudget table. Youwould then need to complete the “Expenditure” section of thebudget table, makingsurethat the total amount of the expenditures is also equal to $10,000 (the total amount oftherevenuerequested).● Usethe“BudgetNarrative”sectiontojustifyandexplaintheexpendituresoutlinedinyourprogrambudgettable.

ProgramBudgetTable
ECIAGrantApplication–BudgetTable
REVENUECategory(ListFundingSources)
ECIARequest ProjectBudget RevenueStatus(Approved/Pending) RevenueTotal $ $EXPENDITURESCategory ECIARequest ProjectBudget BudgetNarrative(ifapplicable) ExpenditureTotal $ $
310

FY 2024-2025

CITY OF RICHMOND

COMMUNITY SERVICES DEPARTMENT MINI GRANT PROGRAM

GUIDELINES & APPLICATION

REQUEST FOR APPLICATION (RFA)

All interested applicants should check the City’s CSD Mini Grant website (https://www.ci.richmond.ca.us/3508/CSD-Mini-Grant-Program) to ensure that they receive any addendums to this RFA, emails or special announcements.

Application is due on Friday, February 9, 2024, at 11:59 p.m. (NO EXCEPTIONS)

Materials must be submitted electronically to:

https://www.ci.richmond.ca.us/3508/CSD-Mini-Grant-Program

311

COMMUNITY SERVICES DEPARTMENT

MINI-GRANT PROGRAM

Guidelines Fiscal Year 2024-25
2 Table of Contents

CSD Mini Grant Program Background ........................................... 3

Eligibility Requirements .................................................................. 3

Grant Award Amounts and Categories ........................................... 4

Mini-Grant Program Timeline and Deadlines ................................. 5

Eligible & Ineligible of Grant Funds ................................................ 5

Fiscal Sponsorships ....................................................................... 6

Application Submission Requirements ........................................... 7

Payment Provisions ....................................................................... 8

Review Criteria ............................................................................... 8

Application Review and Selection Process .................................... 9

Grantee Requirements ................................................................. 10

City Staff Contact ......................................................................... 11

General Terms and Conditions .................................................... 11

Exhibits......................................................................................... 12

312

COMMUNITY SERVICES DEPARTMENT

MINI-GRANT PROGRAM

Guidelines Fiscal Year 2024-25
3 BACKGROUND
The Richmond Community Services Department (CSD) Mini-Grant, a component of the Richmond Environmental Community Investment Agreement (ECIA) Grant Program (Category 4), was approved by the City Council in January 2017. In alignment with the ECIA Grant, the Community Services Grant provides support for those organizations that serve the needs of community, youth, and youth sports. The CSD Mini-Grant is designed to support organizations that are Richmond-serving and that partner with and/or consistently utilize facilities managed by the Community Services Department, Recreation Division.

It is proposed that $50,000 is allocated for the FY 2024-25 grant cycle.

ELIGIBILITY REQUIREMENTS
Organizations must meet the following conditions to be eligible to apply:
• Provide services focused on the community, youth, and/or youth sports to Richmond and North Richmond residents.
• Operate as a non-profit entity with 501(c)(3) tax status with current financial statements (i.e., Filed I.R.S. Form 990 or 990-N or current audited financials) in good financial standing and is currently in compliance with applicable California Department of Justice and Secretary of State requirements. Fiscal sponsors can be used. • Provide services to Richmond residents (Richmond-serving) o A minimum of 80% of the organization’s proposed grant-funded programs/services must be provided to Richmond residents. If awarded a mini grant, grant funds can only be spent serving Richmond residents. • For Category 4, the proposal must support programs and/or projects that make use of the CSD’s aquatic centers, community centers, parks, and the Richmond Memorial Auditorium.

Note: Organizations that received an ECIA grant award of more than $10,000 during the previous (FY 2023-24) ECIA grant cycle are ineligible to apply in the current grant cycle (FY 2024-25).

GRANT AWARD AMOUNTS AND CATEGORIES
Grant allocation amount: The total amount available for the overall ECIA Grant Program FY 2024-2025 grant cycle (July 1, 2024 – June 30, 2025) is $606,000.

Minimum and maximum grant awards: The minimum grant award is $5,000. The maximum grant award is $50,000. The number of awards available will be determined based on the amount of each award.
313

COMMUNITY SERVICES DEPARTMENT

MINI-GRANT PROGRAM

Guidelines Fiscal Year 2024-25
4 Number of applications per grant cycle: Organizations may submit only one application per grant cycle.

Award categories: $606,000 available for grants is allocated over four (4) different categories listed below. Category 4 is relevant to this Request for Application:

Grant Award
Options
Eligibility Award Decision
Made By
Award
Range
Total
Award
Amount

1 Competitive
Grant Awards
(900N)

Non-profit
organizations
reporting gross
receipts of less than
$50,000 annually
City Council
(Recommendations
made by ECIA
Review Panel) $10,000 -
$100,000

$ 500,000

2 Competitive
Grant Awards
(900)

Non-profit
organizations
reporting gross
receipts of more
than $50,000
annually
City Council
(Recommendations
made by ECIA
Review Panel)
3 City Council
Approved
Awards

Organizations that
applied for the ECIA
Grant (categories 1
and 2) but were not
recommended for
funding
City Council
Amounts
based on
Council
discretion,
minimum at
$10,000
$ 56,000
4 Community
Services Mini-
Grant Awards
(Relevant to
this Request
for
Application)
Non-profit
organizations with
501(c)(3) tax status
with programming
connected to the
Community
Services
Department
Community Services
Department
Up to
$10,000 $ 50,000
TOTAL $606,000

314

COMMUNITY SERVICES DEPARTMENT

MINI-GRANT PROGRAM

Guidelines Fiscal Year 2024-25
5 GRANT FUNDS AVAILABLE
The total amount available for the FY 2024-2025 grant cycle (July 1, 2024 – June 30, 2025) is $50,000. Grant awards can be up to $10,000, and the number of grant awards available will be determined based on the amount of each award, awarded in amounts of $5,000 or $10,000.

Grant awards will be paid on a reimbursement basis. Decisions regarding grant award amounts and advance payments will be based on the discretion of the CSD and the review panel.

MINI-GRANT PROGRAM TIMELINE AND DEADLINES

TASK DATE
Application Release January 2, 2024
FY 2024-25 ECIA Information Session January 2024
Application Deadline February 9, 2024
Grant Application Review and Scoring February – March 2024 Review and Approval April – May 2024
Grant Award Notification April – May 2024
Grant Award Period (Start Date is Dependent
Upon Execution of Grant Agreement)
July 1, 2024 – June 30, 2025

DEADLINE TO SUBMIT APPLICATIONS
The grant application opens on Tuesday, January 2, 2024, and the deadline to submit applications is Friday, February 9, 2024, at 11:59 p.m. Note that the grant application portal will automatically close at that time and applications will no longer be accepted.

ELIGIBLE AND INELIGIBLE USES
Grants are available to support youth programs (through age 21), youth sports programs (through age 21), and community-focused programs and/or projects that make use of the CSD’s aquatic centers, community centers, parks, and the convention center.

Eligible uses include but may not be limited to:
• CSD facility fees
• Youth enrichment projects
• Summer camps
315

COMMUNITY SERVICES DEPARTMENT

MINI-GRANT PROGRAM

Guidelines Fiscal Year 2024-25
6 • Youth sports programs
• Programs that support health and wellness and eliminate health disparities • Bike and pedestrian pathway enhancements and construction projects • Programs that support students and parents at Richmond schools • Service-learning programs
• Gardening and urban greening projects

Ineligible uses include but may not be limited to:
• Repayment of existing debt or pre-existing tax liens or obligations • Legal, loan, or bank fees
• Subsidization of existing contracts
• Political campaigns or lobbying
• Advancement of certain sectarian, politically partisan, or religious projects (grant funds should be used for specific programs and not to advance the causes of any of the stated groups)
• Fundraisers or other events not open to the general public. • A project or program which is clearly intended for commercial gain • A project or program that occurs before or after the grant award period • Support of individuals
• For businesses established for personal benefit or profit • To support annual fund drives
• To fund an agency’s deficit or endowment
• To repay loans
• Furniture
• Cell phones
• Bonuses
• For the direct support of religious activities. Secular activities offered to the Richmond community that is provided by religious organizations regardless of congregational membership or statements of belief may be eligible for grant funds.

FISCAL SPONSORSHIPS
What types of organizations should utilize a fiscal sponsor? • A non-governmental organization (sponsoree) that does not have 501(c)(3) tax status must utilize a fiscal sponsor to apply for this grant. It is the sole responsibility of the sponsoree to find an organization with 501(c)(3) tax status that is willing to serve as a fiscal sponsor.

What is fiscal sponsorship?
316

COMMUNITY SERVICES DEPARTMENT

MINI-GRANT PROGRAM

Guidelines Fiscal Year 2024-25
7 • Fiscal sponsorship allows organizations without 501(c)(3) tax status to apply for the ECIA grant, as well as other grants that require an organization to have such status. • A fiscal sponsorship agreement should be entered into between the sponsoree and an organization that has 501(c)(3) tax status.
• The fiscal sponsorship agreement allows the sponsoree to raise tax-deductible contributions through grants and individual donations.
• Tax-deductible funds are given to the fiscal sponsor and restricted to the use of the sponsoree.

How does a fiscal sponsorship work for the ECIA grant process? • The fiscal sponsor will serve as the applicant. Fiscal sponsors will enter into a grant services agreement with the City of Richmond and must meet all requirements and submit all required documents.
• A signed agreement between the sponsoree and fiscal sponsor must be included in the submitted application. The organization actually implementing the program and performing the services will act as the sponsoree or fiscal sponsor’s sub-grantee. • Fiscal sponsors can also apply for grants.
• In addition to requesting funds for its own purposes, organizations may also act as a fiscal agent for other organizations.

APPLICATION SUBMISSION REQUIREMENTS
The grant applications may be submitted through Friday, February 9, 2024, by 11:59 p.m., via the online application form on the main CSD Grant subpage. We only accept grant applications submitted through the online application portal--all other submission formats are not accepted.

The following materials must be submitted as part of a completed application packet:
o Completed online application, including budget (all sections completed, and questions answered).
o Proof of 501(c)(3) status (Non-Profit Status Determination letter from the Internal o Revenue Service) or fiscal sponsor’s corresponding documents City of Richmond. o Financial statements – most recent (current) audited financials or Internal Revenue Service Form 990 or 990-N for tax-exempt organizations whose gross receipts are typically $50,000 or less or fiscal sponsor’s corresponding documents. Faith-based organizations may submit reviewed or annual financial statements. o List of Board of Directors and affiliations or fiscal sponsor’s corresponding documents o Letter describing and authorizing collaboration (if with a governmental entity), if 317

COMMUNITY SERVICES DEPARTMENT

MINI-GRANT PROGRAM

Guidelines Fiscal Year 2024-25
8 applicable
o Signed agreement between the organization and the fiscal sponsor, if applicable

Your application will be disqualified if your organization:
● Submits more than one (1) application per fiscal year. ● Submits an application in a format other than the online form portal. ● Submits an incomplete application.
● Requests grant funding for one-time special events with no supplemental enrichment programming.
● Requests grant funding solely for sports teams travel expenses.

Note: City staff will confirm that the organization has filed the required document(s) in California and is authorized to carry out its business activities (California Secretary of State - https://businesssearch.sos.ca.gov/ and the State of California Department of Justice - https://oag.ca.gov/charities). Applications submitted by organizations not identified with “active” or “current” status may be disqualified.

For organizations with 501(c)(3) tax status, City staff may check websites such as the Internal Revenue Service at www.irs.gov and GuideStar at www.guidestar.org to gather additional information about the applicant organization.

PAYMENT PROVISIONS
Upon case review and discretion by City staff, an initial advance payment of fifty percent (70%) of the total award amount may be advanced to all grantees as part of the application award process. The remaining fifteen percent (30%) will be reserved, contingent upon the submission of complete, adequate, and final reporting and all required documentation.

Payments will only be made for the eligible items and amounts specified in the approved grant agreement budget and in a manner consistent with the payment provisions contained in the executed grant agreement.

REVIEW CRITERIA
Applications will be evaluated by a review panel which may consist of three to five reviewers, which can include CSD and/or City staff, Recreation and Parks Commissioners, and community members using the criteria listed below:

Total Points Available for Criteria Areas #1-5: 100 Points 318

COMMUNITY SERVICES DEPARTMENT

MINI-GRANT PROGRAM

Guidelines Fiscal Year 2024-25
9 Program/Project (Description and Concept) – 40 points ● Application is filled out appropriately and completely with all sections and parts of questions answered clearly and is easy to follow.
● Timeline is practical and the proposed activities are well-defined and technically feasible.
● Management and staff are qualified to implement the project or program and achieve stated goals and has experience working on the project or program and/or similar programs or projects.
● Project or program aligns with both organizational vision and goals of the grant. ● Project utilizes a CSD-managed site and/or park.

Impact and Goals – 40 points
● The program or project can positively contribute to the targeted population. ● Goals and outcomes are measurable, clear, and data-driven. ● An evaluation component is included and connected to the program goals. ● The organization has a plan on how to sustain the program or project after grant funds are expended.

Financial Viability – 20 points
• Program/project budget is included, meets all requirements listed in the guidelines, cost- effective, accurate, and feasible.
• Relationship between grant funds requested and the program budget is clearly shown.

Bonus Points – 3 points
• If the applying organization is based in Richmond, the applicant will receive 3 bonus points. Richmond-based is defined as maintaining principal offices, studios, or other facilities within the boundaries of the City of Richmond. Applicable to organizations providing services (sponsoree), not fiscal sponsors.

APPLICATION REVIEW AND SELECTION PROCESS
Grantees will be tentatively notified of decisions by April-May 2024.The selection process is divided into the following steps:

1. Applications are received by the due date.
319

COMMUNITY SERVICES DEPARTMENT

MINI-GRANT PROGRAM

Guidelines Fiscal Year 2024-25
10 2. All applications are reviewed in depth by City staff for responsiveness, completeness, and satisfaction of eligibility requirements. Based on this review, eligible claims will proceed to the application evaluation process.

3. All complete and eligible applications are forwarded to the Review Panel, which will review and score the applications using the criteria listed in the guidelines and make an award recommendation. The inability to adhere to the application requirements may impact an organization’s overall scores. Grant awards can be less than the applicant’s original request.

4. The Review Panel’s recommendations are forwarded to City staff for review, discussion, and approval.

Any party applying shall not contact or lobby any City Council member, ECIA Review Panel member, City official, employee (except those specified for contact) or agent regarding the RFA. Any party attempting to influence or circumvent the RFA, application submittal, and/or review process may have their application rejected for violating this provision of the RFA.

All scores are final. There is no grievance process. Copies of Review Panel comments and scoring will be made available upon request.

GRANTEE REQUIREMENTS
If awarded a grant, organizations will be required to do the following:

• A Grant Service Agreement with specific deliverables will be executed. All organizations are expected to initiate projects within three (3) months of execution of the grant agreement. The scope of work will be based on the application submitted. • Submit progress reports and reimbursement requests (templates will be included as part of the executed grant agreement):
o Progress and Final Report - Reports will be required and must provide detailed information about the services provided. Grantees that do not submit the required reports run the risk of forfeiting their funding. A final report at the conclusion of the project or program is also required.
o Funding Requests – Requests must include the necessary documents to substantiate the disbursement (e.g., receipts, timecards , payroll records, etc.). Grantees that do not adhere to the invoicing requirements run the risk of forfeiting their funding. • Host City staff and/or members of the Review Panel for one or more site visits and/or program evaluation.
• Published program materials shall include the City seal or logo and shall state, “Made possible in part by the Richmond ECIA CSD Mini-Grant Program.” The material must be 320

COMMUNITY SERVICES DEPARTMENT

MINI-GRANT PROGRAM

Guidelines Fiscal Year 2024-25
11 appropriate, relevant, and aligned with the approved project and should be reviewed and approved by City staff before release.
• Complete and submit a W-9 form and Supplemental Vendor Application. • Obtain a City of Richmond business license (if grant amount is over $5,000. Organizations are responsible for all associated fees. Information can be found at http://www.ci.richmond.ca.us/66/Business-Licenses.
• Meet the City of Richmond insurance requirements. Fiscal sponsors, serving as the grantee, must have insurance that covers all actions of the non-profit and/or community- based organization acting as the sub-grantee. Organizations may use grant awards to cover insurance costs.

CITY STAFF CONTACT

For inquiries or clarification regarding this program or application, please contact ECIA staff at [email protected] or Guadalupe Morales, City Manager’s Office at (510) 620-6553 or email at [email protected].

GENERAL TERMS AND CONDITIONS

Background Checks: Organizations that provide services to youth or other vulnerable populations (elderly, people with disabilities, etc.) must require comprehensive background checks and fingerprinting of all employees and/or volunteers that work directly with youth or such other vulnerable populations.

Limitations: All facts and opinions stated herein are based upon available information and no representations or warranties are made with respect to their accuracy or completeness.

The application and the selection process shall in no way be deemed to create a binding contract, agreement, or offer of any kind between the City and the applicant organization. If the City selects a grantee pursuant to this RFA, any legal rights and obligations between the successful applicant, if any, and the City will come into existence only when a grant agreement is fully executed by the parties, and the legal rights and obligations of each party shall at that time be only those rights and obligations which are set forth in the grant agreement and any other documents specifically referred to in that grant agreement.

Each organization submitting applications in response to this RFA agrees that the preparation of all materials for submittal to the City are at the organization’s sole cost and expense, and the City shall not, under any circumstances, be responsible for any costs or expenses incurred by any candidate. In addition, each organization agrees that all documentation and materials submitted in response to this RFA shall remain the property of the City and may be used by the City for any reason whatsoever. In accordance with California law relating to access to 321

COMMUNITY SERVICES DEPARTMENT

MINI-GRANT PROGRAM

Guidelines Fiscal Year 2024-25
12 public records, the City may be required to publicly disclose all submitted information and materials to third parties requesting such information.

Award: The City reserves the right to accept or reject any or all applications, to alter the selection process in any way, to postpone the selection process for its own convenience at any time for any reason whatsoever, to waive any defects in any application, to issue a new RFA at any time, or to provide a grant to any organization it deems appropriate in its sole and absolute discretion within or outside of the RFA evaluation process. City reserves the right to terminate a grant agreement within sixty (60) days without cause. All materials submitted become the property of the City and will not be returned. Funds awarded are public funds and any information submitted or generated is subject to public disclosure requirements, including the Public Records Act.

Federal, State and Local Laws: As part of the RFA process, the selected grantee will be required to comply with all applicable federal, state and local laws, including the City of Richmond’s Nondiscrimination Ordinance (Chapter 2.28), Business Opportunity Ordinance (Chapter 2.50), Local Employment Program Ordinance (Chapter 2.56), and Living Wage Ordinance (Chapter 2.60), California Department of Justice, and Secretary of State requirements. Please contact the City Attorney’s office for further information regarding the above requirements.

322
APPLICATIONDEADLINE: Friday, February9, 2024, NOLATERTHAN11:59p.m.

SECTIONI –ORGANIZATIONINFORMATIONCommunity-BasedOrganizationInformation(ApplicantInformation):

FiscalSponsor(Organizationwith501(c)(3)taxstatus:

NameofOrganization:Clickheretoentertext.

ExecutiveDirectorName:Clickheretoentertext.OrganizationAddress:Clickheretoentertext.

ProjectManagerName(primarycontactforthegrant):Clickheretoentertext.ProjectManagerTitle:Clickheretoentertext.PhoneNumber:Clickheretoentertext.

EmailAddress:Clickheretoentertext.

Program/ProjectBudget:

Program/ProjectBudget:$Clickheretoentertext.

AmountofGrantFundsrequested(ineither$5,000or$10,000amount):$Clickheretoentertext.OrganizationalBudget:$Clickheretoentertext.

Fiscal-SponsorBudget(Ifapplicable):$Clickheretoentertext.

Program/Project:

Program/ProjectTitle:Clickheretoentertext.ProgramProjectSummary(50-wordlimit):Clickheretoentertext. %ofRichmondResidentsServedbyYourProposedProgram/Project?:Clickheretoentertext.WillYourProgramorProjectServeYouth(throughage21)?:Clickheretoselect“Yes”or“No”Pleaseselectone(1)categorythatBESTdescribesthetypeofprojectorprogramthatyourorganizationplanstoprovidewiththerequestedgrantfundsfromthedrop-downlist:
- 1-FY2024-25CSDMiniGrantApplication
NameofOrganization:Clickheretoentertext.

ExecutiveDirectorName:Clickheretoentertext.OrganizationAddressClickheretoentertext.

ProjectManagerName(primarycontactforthegrant):Clickheretoentertext.ProjectManagerTitle:Clickheretoentertext.EmailAddress:Clickheretoentertext.

PhoneNumber:Clickheretoentertext.
323
CLICKHEREandSelecttheprogramcategoryfromthedrop-down.

SECTION2–PROGRAM/PROJECTDESCRIPTION
a. Provideinformationaboutyourorganization(e.g.numberofyearsinoperation,descriptionofservicesprovidedandthepopulationserved).Clickheretoentertext. b. Describetheprogramandproposedservicesin detail.Provideinformationon the1)programdesignnadpurpose,2)typesofservices,3)location,delivery, and4)outcomestobeachieved.Clickheretoentertext. c. Providea timelineforprojectimplementationusingthetemplatebelow. Includespecifictasks/activitiesthatwillbeaccomplishedwithineachquarter.

Task/Activities Month
1 st
Term(July1,2024–December31,2024)Clickheretolist,bullet,ornumberentries. Clickheretolistcorrespondingdates.2 nd
Term(January1,2025–June30,2025)Clickheretolist,bullet,ornumberentries. Clickheretolistcorrespondingdates. d. Listthestaff membersresponsiblefortheimplementationoftheprogramorproject.Brieflydescribethestaff’s experienceworkingontheproposedprogram/projectand/orsimilarprojects.Includerésumésorprovidedescriptionsofworkexperiencewitheachcopyoftheapplication.Clickheretoentertext. e. If youplantocollaboratewithotherentities(i.e.non-profits,governmentalentities,privateentities)toimplementyourprogramorproject,pleasecompletethetablebelow.

Note: A letter of collaboration must be included as a part of your application ONLY IF yourorganization plans to partner with a government entity(ies) (e.g. city, state, county, school district,etc.).

Partner SpecificRole:Clickheretoentertext. Clickheretoentertext.Clickheretoentertext. Clickheretoentertext. - 2-FY2024-25CSDMiniGrantApplication
324
SECTION3–PROJECTIMPACTANDGOALS
a. Describethetargetpopulationandgeographicareathatyourorganizationplanstoservewiththegrantfundsandwhatimpacttheproposedprogramorprojectwillhaveonthetargetpopulation.Clickheretoentertext. b. Listthenumberofindividualsthatwillbeservedasaresultofyourprogramorproject.

TotalNumberofIndividualsServedbyProposedECIAFundedProgramorProject TotalNumberofRichmondResidentsServedbyProposedECIAFundedProgramorProjectClickheretoentertext. Clickheretoentertext. c. Listthemajorprogramor projectgoal(s)andhowyourorganizationwillmeasureif youreachyourdesiredgoal.Thegoalshouldbemeasurableanddata-driven.Thereshouldbeatleastone(1)expectedoutcomepermajorprogramorprojectcomponent.

MajorProgramComponent(s)
MajorProgramOutcome(s)
Indicator/Measurement
Goal EvaluationMethodClickheretoentertext. Clickheretoentertext.

Clickheretoentertext.

Clickhere.

Clickheretoentertext.Clickheretoentertext. Clickheretoentertext.

Clickheretoentertext.

Clickhere.

Clickheretoentertext.
d. Howwillyourorganizationassessor gaugethesuccessof yourprogram/projectat itscompletion?Clickheretoentertext. e. Howdoyouplantosustaintheprogramorprojectafterthegrantfundsareexpended?Clickheretoentertext.

SECTION4–FINANCIALVIABILITY
a. Attachyourorganizationalbudgetto eachcopyof theapplication.Theorganizationalbudgetcanbesubmittedin anyformataslongasit showsrevenueandexpendituresforyourorganization’scurrentoperatingyear. b. CompletetheprogrambudgettableusingtheprovidedMSWordorMSExceltemplatetocompletethetable. - 3-FY2024-25CSDMiniGrantApplication
325
FY2024-25ECIAGRANTAPPLICATIONSUBMISSIONACKNOWLEDGMENT
Thispageshouldbeincludedinyourapplicationpacket.Itwillnotcounttowardyourpagelimit.

Bysubmittingthisapplicationandthesupportingapplicationmaterials,youagreethat:
● YouareanOfficerontheBoardofDirectorsoftheorganizationsubmittingthegrantapplication● YouhavethoroughlyreadandunderstandthegrantprogramguidelinesandapplicationquestionsandCityofRichmondrequirements(businesslicense,insurance,andgrantagreement)● Allquestionscontainedintheapplicationhavebeenansweredandthefollowingrequireddocumentsareincludedaspartofourapplicationpacket:☐Completedapplication(allsectionscompletedandquestionsanswered,includingresumes)☐Organizationalbudget☐Proofof501(c)(3)status(Non-ProfitStatusDeterminationletterfromtheInternalRevenueService)☐Financialstatements–mostrecent(current)auditedfinancialsorInternalRevenueServiceForm990or990-N.Reviewedorcompiledannualfinancialstatementsareallowableforfaith-basedorganizations.☐ListofBoardofDirectorsandtheiraffiliations☐Letterdescribingandauthorizingcollaborationwithagovernmentalentity(ies),ifapplicable☐Signedagreementbetweentheorganizationandthefiscalsponsor, ifapplicable● Yourorganizationwillobtaincomprehensivebackgroundchecksand/orfingerprintingofallemployeesand/orvolunteers.● Volunteersthatworkdirectlywithyouthorsuchothervulnerablepopulations.(Forapplicableorganizationsrequestingfundstosupportanexistingornewyouthprogramand/orprogramthatworkswithothervulnerablepopulations.)● Tothebestofyourknowledge,theinformationincludedaspartofthisapplicationistrueandaccurate ------------------------------------------ ClickheretoenterOrganizationName. Clickheretoenteradatefromdrop-down.

ClickheretoenterNameofBoardOfficer. ClickheretoenterTitleofBoardOfficer.

Signature–OfficerofBoard
- 4-FY2024-25CSDMiniGrantApplication
326
SECTION4–FINANCIALVIABILITY
a. Totalorganizationbudget(basedonprioryear’s990orauditedfinancials):ClickheretoenterOrganizationalBudget. b. Includeyourorganizationalbudgettoeachcopyoftheapplication c. Completethebudgettemplatebelow. If needed,addrowsandprovideasmuchdetailaspossibleintherevenueandexpendituresections.● Revenuesection:Listall of therevenuesourcesthatwillfundyourproposedprogram(e.g.grants,programfees,in-kinddonations)andstatethosesourcesarependingand/orapproved.Includeyourorganization’sECIArequest.● Expenditures:List,withasmuchdetailaspossible,theexpenditurecategories(e.g.salaries,benefits,programsupplies)● Therevenuetotalandtheexpendituretotalin the“ECIARequest”columnshouldmatch.Thesameistrueforthe“ProjectBudget”column.For example, if your organization is requesting a total of $10,000 fromthe ECIAgrantprogram, that amount should be listed in the “Revenue” sectionof thebudget table. Youwould then need to complete the “Expenditure” section of thebudget table, makingsurethat the total amount of the expenditures is also equal to $10,000 (the total amount oftherevenuerequested).● Usethe“BudgetNarrative”sectiontojustifyandexplaintheexpendituresoutlinedinyourprogrambudgettable.

ProgramBudgetTable
CSDMiniGrantApplication–BudgetTable
REVENUECategory(ListFundingSources)
CSDMiniGrantRequest
ProjectBudget RevenueStatus(Approved/Pending)
RevenueTotal $ $EXPENDITURESCategory CSDMiniGrantRequest ProjectBudget BudgetNarrative(ifapplicable)
ExpenditureTotal $ $
327

December 19, 2023

Community Development

DATE: December 19, 2023
TO: Mayor Martinez and Members of the City Council
FROM:

Lina Velasco, Director of Community Development
Jesus M. Morales, Housing Manager
Subject:

Amendment No. 1 to Contract with Housing Consortium
of the East Bay (HCEB) for Rapid Rehousing and
Housing Navigation Services for the Castro Encampment
Resolution Funding Round 1 Project
FINANCIAL IMPACT: The costs associated with this contract are part of the City’s $4.8 million Encampment Resolution Funding
Round 1 award received from the California Interagency
Council on Homelessness (Cal ICH), account 15061219-
400201. Therefore, this contract will not have an impact on the City’s General Fund.

PREVIOUS COUNCIL
ACTION:

On December 20, 2022, the City Council approved a
contract with HCEB, in an amount not to exceed
$1,264,423, to provide Rapid Rehousing and Housing
Navigation services for the Castro Encampment
Resolution Project.

STATEMENT OF THE
ISSUE:

On April 5, 2022, the City accepted a $4.8 million
Encampment Resolution Funding Round 1 award from
the California Interagency Council on Homelessness to
help provide services using a Housing First approach at the Castro encampment to resolve the encampment and
restore the site to its original use. After a competitive bidding process, Housing Consortium of the East Bay
was awarded a contract on December 20, 2022, to
provide Case Management and Client Care Services for
the Castro Encampment Resolution Funding Project.

AGENDA
REPORT
328

December 19, 2023
RECOMMENDED ACTION:

APPROVE an Amendment No. 1 to the contract with
Housing Consortium of the East Bay to increase the
contract amount by $934,263, for a total not to exceed
contract amount of $2,198,686, for a term through June
30, 2024, to be funded using the City’s Encampment
Resolution Funds – Community Development
Department (Lina Velasco/Jesus Morales 510-620-6649).

DISCUSSION:

In December 2021, the City applied for Encampment Resolution Funding (ERF) seeking resources from the State of California to fund a local demonstration project, which would provide services to address the immediate crisis of experiencing unsheltered homelessness in encampments; support people living in encampments onto paths to safe and stable housing; and result in sustainable restoration of public spaces to their intended uses while safeguarding the needs of unhoused people seeking shelter.

Applications were required to focus on one encampment site. City staff selected the Castro Encampment for this funding application.

On February 24, 2022, the City was provided a notice of intent to award the ERF. The City Council accepted the grant at its April 5, 2022, meeting.

Summary of Castro Encampment Resolution Project (CERP)

The CERP includes funding to hire an ERF Project Manager, Way 2Love, Inc. to lead the Castro Site Care Team which includes, the Housing Navigator (Housing Consortium of the East Bay – HCEB), a dedicated CORE team comprised of an outreach specialist and social worker, and a security team (Ascend Services), to provide 24 hour security, Castro resident and site services such as food, water, showers, trash pickup, and other service providers working directly with encampment residents to triage and ensure services are timely, responsive, coordinated, trauma-informed, and achieving goals and objectives.

The Castro Encampment Resolution Project (CERP) encompasses a two-year plan to deliver an array of supportive services to individuals currently living in the 2.66-acre vehicle encampment near Castro and Hensley Streets. The first phase was to transition all residents from the Castro encampment by June 30, 2023, into emergency, transitional, or permanent housing. All residents were transitioned out of the encampment by June 30, 2023, into temporary, transitional, and/or permanent housing based on their individual needs and willingness to accept housing options offered. The project team continues to work with encampment residents to place them into stable housing by the end of December 2023.

HCEB’s Housing Navigation Services has been able to facilitate the transitioning of residents from the encampment to stable housing options and coordinate with other service providers to connect clients with services that include assessing behavioral, 329

December 19, 2023
wellness, and health needs, providing job-related training and support, and other individualized services. Coordinated Outreach, Referral, Engagement (CORE) has assisted to provide outreach and register all Castro program participants in the Homeless Management Information System (HMIS). Safe Organized Spaces Richmond (SOS) has provided water, showers, laundry, trash pickup, employment opportunities, and other sanitation and wellness services to Castro residents.

Grounded in Housing First principles, the CERP is an innovative model whose successes—and challenges—will be continuously evaluated, so that the approach can be refined and replicated throughout the State.

Summary of HCEB Rapid Rehousing and Housing Navigation Services

The original contract included the following personnel from HCEB: the Program Manager, Housing Navigator, and a Program Assistant who will work one on one with residents to develop a housing transition plan, ensure residents are document ready, assist with setting and attending appointments, and assist with housing search and support. In addition, HCEB will work with their network of housing providers as well as with leads provided by other program partners to find housing that meets the needs of the individual residents. HCEB will also work with prospective landlords to promote the program and maintain ongoing landlord relationships through the lease up process and occupancy period to address any issues related to the tenancy of the Castro encampment residents.

As of November 30, 2023, 55 former Castro encampment residents have been placed in permanent housing. Two residents are in single room occupancies (SROs), seven residents are in motels, one resident is currently incarcerated, one resident is in a shelter, one resident is currently hospitalized, 15 residents have refused housing options offered to them, 14 residents have left the site and have had no contact with the CARE team, one resident passed away, six residents with housing vouchers are being processed, and one resident has been dismissed from the program. The total population of eligible Castro encampment residents that have been provided housing services is 104 individuals. The work with the Castro encampment residents has been challenging and demanding but has provided housing for many residents that previously had experienced long-term homelessness.

The amendment to the contract includes an adjustment to cover the additional salary costs incurred for October, November, and December 2023, in providing the Housing Navigation Services to Castro encampment residents. The work to provide Castro residents housing options has been demanding, requiring additional work hours to address their housing needs. Starting January 1, 2024, HCEB will not be providing housing navigation services. However, they will continue to provide payment services to landlords/property owners per the terms of the Castro residents’ lease agreements.

HCEB will be charging an administrative fee to process the checks as outlined.

330

December 19, 2023
As part of the proposed contract amendment, HCEB would help in the distribution of the remaining $800,000 of Housing Trust Funds, totaling $1,800,000, to assist Castro encampment residents with rent assistance, housing deposits, utilities, housing document readiness, home furnishings, personal hygiene needs, storage, transportation, and other living necessities to assist the housed Castro encampment residents. HCEB will also have the obligation to verify and account for expenses outlined in approved Housing Plans for grant reporting purposes.

CONCLUSION:

As the former Castro residents are transitioning into housing, HCEB’s roles in this work will shift mostly to paying rent, utilities, and reporting expenditures. Therefore, City staff is recommending an Amendment No. 1 to the current HCEB contract. The amendment includes $800,0000 with HCEB for the Rapid Rehousing and Housing Navigation Services for a total not to exceed contract amount of $2,198,686, for a term through June 30, 2024, to be funded using the City’s Castro Encampment Resolution Funds, ERF-R-1.

DOCUMENTS ATTACHED:

Attachment 1 – Amendment 1 to HCEB Contract
Attachment 2 – Original HCEB Housing Navigation Contract

331

CITY OF RICHMOND

CONTRACT AMENDMENT
Department: Project Manager:

Project Manager E-mail:

Project Manager Phone No:

P.R. No: Vendor No: P.O./Contract No:

Description of Services:

Amendment No. ___ modifies the: (2nd or subsequent amendments attach Amendment History page)

Term, Payment Limit and Service Plan
Payment Limit and Service Plan

Term and Service Plan
Service Plan
The parties to this Contract Amendment do mutually agree and promise as follows:

1. Parties. The parties to this Contract Amendment are the City of Richmond, California, a municipal corporation (City), and the following named Contractor:

Company Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No: / Expiration Date:

A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:]
[ ] other [specify:]

2. Purpose. This Contract Amendment is being entered into to amend the Contract between City and Contractor which was approved by the City Council of the City of Richmond or executed by the City Manager on , which original term commenced on and terminates with an original contract payment limit of $ . Said contract shall hereinafter be referred to as the "Original Contract" and is incorporated herein by reference.

3. Original Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Original Contract, and any amendments thereto, which are unaffected by this Contract Amendment.

332
Contract Amendment/EJ/TE 09-26-07

4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Original Contract, or any amendment thereto.

5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section 7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.

6. Insurance Coverage Updated and Maintained. Pursuant to the Original Contract, the Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.

7. Signatures. These signatures attest the parties’ agreement hereto:

CITY OF RICHMOND, CALIFORNIA
a municipal corporation

By _______________________

Title:

I hereby certify that the Original Contract
and this Amendment have been approved
by the City Council or executed by the City
Manager.

By _______________________
City Clerk

Approved as to form:

By_______________________
City Attorney

List of Attachments:

1. Amendment Provisions

2. Updated Insurance Certificates

CONTRACTOR:

______________________________

(*The Corporation Chairperson of the Board, President or Vice-President should sign on the line below.)

By____________________________

Title:________________________

(*The Corporation Chief Financial Officer, Secretary or Assistant Secretary should sign on the line below.)

By:___________________________

Title:________________________

(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a
corporation or nonprofit organization, this
Contract (1) should be signed by the
Chairperson of the Board, President or
Vice-President
and the Chief Financial
Officer, Secretary or Assistant Secretary; (2)
should have both signatures conform to
designated representative groups pursuant
to Corporations Code Section 313.

333
Contract Amendment between the City of Richmond and

Amendment No. P.O./Contract No.

AMENDMENT PROVISIONS (TERM, PAYMENT LIMIT AND SERVICE PLAN)

1. Paragraph 2 (Term) of the Original Contract is hereby amended to extend the Contract term. Paragraph 2 of the Original Contract is amended to read as follows:

"2. Term. The effective date of this Contract is

____________________________________________________________ (Insert original contract commencement date)

and it terminates

___________________________________________________.
(Insert new contract termination date)

unless sooner terminated as provided herein."

2. Paragraph 3 (Payment Limit) of the Original Contract is hereby amended to increase the payment limit by $ . Paragraph 3 of the Original Contract is amended to read as follows:

"3. Payment Limit. City's total payments to Contractor under this Contract shall not exceed $ including expenses."

“The City of Richmond shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.”

3. The Service Plan (Exhibit A) of the Original Contract is hereby amended to include the following tasks and/or services:

Contract Amendment/EJ/TE 9-26-07

334

EXHIBIT A

SCOPE OF WORK

A. SERVICES TO BE PROVIDED

Contractor shall provide Rapid Rehousing Navigation services for individuals currently residing At the Castro encampment in Richmond, CA. Services to be provided by HCEB include Administration of Housing First Rapid Rehousing Efforts, Identification and Administration of Potential Housing Partners, Housing Navigation, and Housing Trust Fund Administration.

B. SERVICES DETAIL

Program Specifics
Housing Navigation services include:
• HMIS entry and update
• Document Readiness: Assist participants in obtaining all necessary documents for housing programs and housing applications.
• Housing Plan preparation
• Housing appointment support, as necessary
• Housing search initiation and support
o 1 on 1 support
o Facilitate group workshops on housing search strategies and resources • Family/friend reunification, shared housing, transitional housing o Establish a list of non-transitional housing resources, including eligibility, length of stay, program rules, etc.
o Assess eligibility for transitional housing opportunities and make matches • Establish aftercare plans and “warm handoffs” for participants as they leave the program and connect to other community-based services.

Housing and Flex Funds Administration
• Contractor will coordinate and track payments to landlords/property owners per Castro residents’ lease agreements and or other housing obligations, i.e., motel rooms from the Housing Funds. • Issue checks on agreed dates for rent payments per lease agreement. • Make payments and or pay for other services; including but not limited to food, transportation, car repairs and registration, furniture for housing, utilities, storage, housing items, personal hygiene items, rental insurance, and other items.
• Contractor will provide a monthly summary of rental payments made by the end of the following month. For example, for the month ending September 30, the summary of rent payments is due by or before October 31.

Landlord Liaison services include:
• Outreach to individual landlords and landlord associations to promote the program and network 335
• Maintain ongoing landlord contact through lease up process and occupancy to address issues related to the tenancy of the Castro Encampment residents
• Landlord outreach to include non-traditional housing providers • Solicit landlord testimonials to be utilized for marketing and outreach Staffing/Program Oversight

• The Housing Navigation Program Manager will supervise the HCEB team and provide participant-facing services as outlined above. The Program Manager will be an exempt position, allowing maximum flexibility of work schedule to best meet the needs of the Castro Encampment participants. • The Housing Navigator will provide participant-facing services as outlined above. • The Program Assistant / Landlord Liaison will support data entry, funds administration and provide general administrative support. Additionally, the Program Assistant will be the program point person and outreach to all landlords associated with the program.

a. Engagement Services to be provided by the Contractor i. Build trusting relationships and develop a rapport that leads to acceptance and openness to receiving or seeking housing navigation services.
ii. Inform participants of housing opportunities.
iii. Attend program meetings for participants to introduce services and highlight participant success stories.
iv. Manage flexible funds designed to assist clients with expenses related to vehicle issues ( e.g., emergency repairs, registration, etc.).

C. SERVICE OBJECTIVES AND REPORTING

1. Contractor shall meet the following Outcome Objectives a. One hundred percent of program participants will receive Housing Navigation Services b. One hundred percent of program participants will receive referrals to available housing and shelter options

2. Reporting
a. Reports shall be submitted electronically by Contractor on a weekly basis on Friday of each week. b. Reports shall be submitted to Vanessa Calloway, Way2Love with a copy to Jesus M. Morales, Housing Manager.
c. Reports will include the following:
i. Total number of program participants receiving housing navigation services during reporting period.
ii. Total number of landlord contacts during reporting period. iii. Number of participants who exited to housing or shelter during the period since the previous report, and cumulatively with outcomes for each.
iv. Housing Trust Funds disbursed during reporting period, including amount and purpose of payments
v. Housing Trust Funds disbursed over program period, with running balance of funds remaining

336

3. Timeline

Tasks Month
Meet with City Staff and the Castro Encampment Resolution Project Manager to discuss project goals and objectives.

December 2022
Implementing the Castro Rapid Rehousing Navigation Services, including developing systems, policies, procedures, and recruiting landlords.

December 2022-
January 2023 and
ongoing.

Meet and greet at Castro residents at resident meeting. January 2023 Initiate and complete resident assessments to determine housing needs, priorities, and develop housing plans.

January 2023 –
February 2023
Place up to 10-15 residents per month through Housing First principles in stable housing situation prioritizing most vulnerable residents, families with children, veterans, and seniors.

January 2023 –
December 2023
Provide weekly and monthly (or as needed) updates and reports to CERP Manager and City staff.

January 2023 -
December 2023

4. Project Outcomes and Evaluation
Program
Component
Program Outcome Indicator/
Measurement
Goal Evaluation Method

Resident
Assessments and
Housing Plans
Identify housing,
behavioral, mental,
and physical health
needs, and priorities of
residents
Number of residents
completing assessment
and housing plans
60+ Number of residents
with housing plans
House residents
Phase 1
Rapid re-housing of
those most vulnerable
and residents for
Housing First
principles, while
prioritizing
families(children),
veterans, and seniors
Number of residents
housed within first 45
days of the contract
15 Lease agreements and
funding expended/
committed to housing
House residents
Phase 2
Continued re-housing
of residents
Number of residents
housed on average per
month
10-15 Lease agreements and
funding expended/
committed to housing
Regular Reporting Provide weekly
updates to CERP
Manager and City staff.

Weekly reports
summarizing activities

4 per
month
Monthly summary of
weekly activities
including number of
residents housed

337

D. Budget

1. Contractor shall comply with the attached Budget.

2. With prior written approval from City, Contractor may modify budget line items of up to fifteen (15%) percent of the indicated line item provided that the total compensation amount is not exceeded.

3. Budget line-item modifications shall not alter any terms of this Agreement, including but not limited to the scope of services, time of performance, or compensation amount.

4. All email requests for budget line-item modifications should be accompanied by a brief note requesting and explaining the changes, including a description of the specific line items and the reasons for the requested change. The email requesting a budget line-item modification should be accompanied by a revised budget with a column for the original budget, a column for the modification amount by line item, and a final column listing the final budget with modification.

5. ADVANCE: Upon execution of this Agreement, City may provide an advance of the Housing funds in an amount up to $800,000.

PROFESSIONAL SERVICES BUDGET
Castro Rapid Rehousing 2023 – 2024
Housing Consortium of the East Bay (HCEB)
PERSONNEL Original Budget Actual as of
Sept' 23 Oct-23 Nov-23 Dec-23 Jan-Jun 2024 Adjusted Budget Housing Navigation Program Mrg Lopez, Stephanie $ 58,500 $ 40,068 40,068$ Housing Navigator (CW) Hicks, Eric / Chaena Williams (eff Aug23) $ 52,000 $ 23,495 $ 5,769 $ 6,255 $ 6,255 41,774$ Program Assistant/ Landloard Liaison Hari, Francyne $ 41,600 $ 37,499 $ 5,373 $ 6,373 $ 6,373 55,619$ Landloard Liasion / Marlon West (terminated 5.3.23) $ 3,531 3,531$ Ellis, Alonzo ($20/hr) $ 20,386 $ 3,727 $ 4,283 $ 4,783 33,178$ Fringe Benefits @ .33 $ 50,193 $ 27,246 $ 3,327 $ 3,327 $ 3,327 37,228$ Subtotal $ 202,293 $ 152,224 $18,196 $20,238 $ 20,738 211,397$

OPERATIONS
Office Expenses $ 6,750 $ 14,045 $ 500 $ 500 $ 500 15,545$ Office Rental $ 19,200 $ 26,453 26,453$ PPE and other supplies (including bank fees &rental insurance) $ 500 $ 9,785 9,785$ Mileage and Transportation $ 4,500 $ 3,908 $ 100 $ 100 $ 100 4,208$ Communication $ 1,800 $ 1,000 $ 150 $ 150 $ 150 1,450$ Accounting StaffTime Jan 2024 - June 2024 $ - $ 30,000 30,000$ Subtotal $ 32,750 $ 55,190 $ 750 $ 750 $ 750 $ 30,000 57,440$ Total DIRECT COSTS $ 235,043 $ 207,415 $18,946 $20,988 $ 21,488 $ 30,000 $ 298,837 ICR 12.5% (inlcudes admin / boooking cost to process checks from Jan' 24- Jun'24) $ 29,380 $ 25,927 $ 2,368 $ 2,624 $ 2,686 $ 30,000 63,605$ TOTAL DIRECT AND INDIRECT COSTS $ 264,423 $ 233,341 $21,315 $23,612 $ 24,174 $ 60,000 362,442$ Contingency, 10% 36,244$
398,686$
Housing Flex Funds $ 1,000,000 800,000$ 1,800,000$ Total Contract Amount 1,264,423$ 2,198,686$
338
Contract Amendment between the City of Richmond and

Amendment No. P.O./Contract No.

AMENDMENT PROVISIONS (AMENDMENT HISTORY)

The first Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.

Term Amendment (insert new termination date):________________________

Service Plan

The second Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.

Term Amendment (insert new termination date):________________________

Service Plan

The third Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.

Term Amendment (insert new termination date):________________________

Service Plan

The fourth Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.

Term Amendment (insert new termination date):________________________

Service Plan

The fifth Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.

Term Amendment (insert new termination date):________________________

Service Plan

339
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services

Type 2 – Page 1 of 3

Revised: September 2011
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.

CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).

3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.

6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)

Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to Self- Insure, signed by the California Department of Industrial Relations and Self- Insurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.

General Liability
(primary and excess limits
combined)
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
340
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services

Type 2 – Page 2 of 3

Revised: September 2011
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

PROJECT COST R EQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o

Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.

Required Policy Conditions
Additional Insured Endorsement

Applicable to General Liability coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not
exclude products and completed operations
coverage. If it does, then CG 20 37 (10/01) is also required.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
.

Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies.

341
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services

Type 2 – Page 3 of 3

Revised: September 2011
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors

CONTRACTOR
shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies.

The fact that
insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.

Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin .

The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements

Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.

342

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A :

NAIC #
NAME:

CONTACT
(A/C, No):

FAX
E-MAIL
ADDRESS:

PRODUCER
(A/C, No, Ext):

PHONE

INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $
$
$PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)

COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOSAUTOS ONLY

NON-OWNED

SCHEDULEDOWNED

ANY AUTO

AUTOMOBILE LIABILITY
Y / N

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH-

STATUTE
PER

LIMITS(MM/DD/YYYY)

POLICY EXP
(MM/DD/YYYY)

POLICY EFF

POLICY NUMBERTYPE OF INSURANCELTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB $EACH OCCURRENCE
$AGGREGATE
$
OCCUR

CLAIMS-MADE
DED RETENTION $
$PRODUCTS - COMP/OP AGG
$GENERAL AGGREGATE
$PERSONAL & ADV INJURY
$MED EXP (Any one person)
$EACH OCCURRENCE

DAMAGE TO RENTED
$PREMISES (Ea occurrence)

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY PRO-

JECT LOC

CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
7/7/2023
Arthur J. Gallagher Risk Management Services, LLC
500 N Brand Boulevard, Suite 100
Glendale CA 91203
Star Metry
818.539.8623
818.539.8723
[email protected]
License#: 0D69293
Technology Insurance Company, Inc
42376
HOUSCON-02
Nonprofits Insurance Alliance Group
Housing Consortium of the East Bay
1204 Preservation Park Way, Suite 200
Oakland, CA 94612
1728453756
B
X
1,000,000
X
500,000
20,000
1,000,000
3,000,000
X
Y
2023-10963
4/15/2023
4/15/2024
3,000,000
B
1,000,000
X
X
2023-10963
4/15/2023
4/15/2024
Comp & Collision
500/$500
B
X
X
5,000,000
2023-10963-UMB
4/15/2023
4/15/2024
5,000,000
A
X
Y
TWC4242573
4/1/2023
4/1/2024
1,000,000
1,000,000
1,000,000
B
Professional Liability
2023-10963
4/15/2023
4/15/2024
Per Claim
Aggregate
$1,000,000
$3,000,000
Nonprofits' Insurance Alliance of CA - A.M. Best #011845 Policy: Sexual Abuse Liability
Policy#: 2023-10963
Carrier: Nonprofits' Insurance Alliance Group
Policy Term: 4/15/2023 To 4/15/2024
Per Claim: $1,000,000 / Aggregate: $1,000,000
See Attached...

City of Richmond
440 Civic Center Plaza
Richmond CA 94804
343
ACORD 101 (2008/01)
The ACORD name and logo are registered marks of ACORD
© 2008 ACORD CORPORATION. All rights reserved.

THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: FORM TITLE:

ADDITIONAL REMARKS
ADDITIONAL REMARKS SCHEDULE Page of
AGENCY CUSTOMER ID:

LOC #:

AGENCY

CARRIER NAIC CODE

POLICY NUMBER

NAMED INSURED
EFFECTIVE DATE:

HOUSCON-02
1 1
Arthur J. Gallagher Risk Management Services, LLC
Housing Consortium of the East Bay
1204 Preservation Park Way, Suite 200
Oakland, CA 94612
25 CERTIFICATE OF LIABILITY INSURANCE
Policy: CRIME
Policy#: UC14332375.23-018
Carrier: Underwriters at Lloyd's, London
Policy Term: 4/15/2023 To 4/15/2024
Employee Theft: Limit: $500,000 / Deductible: $2,500
ERISA: Limit: $500,000
Theft of money and securities: Limit: $500,000 / Deductible: $2,500 Money and Securities: Limit: $500,000 / Deductible: $2,500 Computer fraud: Limit: $500,000 / Deductible: $2,500
Fund transfer fraud: Limit: $500,000 / Deductible: $2,500 Money orders and counterfeit paper currency: Limit: $500,000 / Deductible: $2,500 Other (Claim expenses): Limit: $150,000
Named Insured: Housing Consortium of the East Bay; Inclusive Communities East Bay, LLC; Magnolia Terrace, LLC; Mentally Handicapped Childrens Organization, Inc., Luella Fuller Group Home; Tri-Valley BMR, LLC; Ashland NSP, LLC, Fairview Homes, LLC.

The City of Richmond, its officers, officials, employees, agents and volunteers are named additional insured with respect to the operations of the named insured.

Waiver of Subrogation on Worker compensation applies in favor of additional insured. The insurance provided in the Commercial General Liability policies are primary and any other insurance shall be excess only and not contributing. Written notice shall be provided at least ten (10) days in advance of cancellation for non-payment of premium and thirty (30) days in advance for any other cancellation or policy change. 344
POLICY NUMBER: COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED – OWNERS, LESSEES OR
CONTRACTORS – SCHEDULED PERSON OR

ORGANIZATION
CG 20 10 12 19
2023-10963
Named Insured: Housing Consortium of the East Bay; Inclusive Commu Any person or organization that you are required to
add as an additional insured on this policy, under a
written contract or agreement currently in effect, or
becoming effective during the term of this policy. The
additional insured status will not be afforded with
respect to liability arising out of or related to your
activities as a real estate manager for that person or
organization.

All insured premises and operations.

Location(s) Of Covered Operations
Name Of Additional Insured Person(s)
Or Organization(s)

SCHEDULE

COMMERCIAL GENERAL LIABILITY COVERAGE PART
This endorsement modifies insurance provided under the following:

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

Section II – Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury", "property damage" or "personal and advertising injury"
caused, in whole or in part, by:

1. Your acts or omissions; or

2. The acts or omissions of those acting on your
behalf;
in the performance of your ongoing operations for
the additional insured(s) at the location(s)
designated above.

However:

1. The insurance afforded to such additional
insured only applies to the extent permitted
by law; and
A.

B. With respect to the insurance afforded to these
additional insureds, the following additional
exclusions apply:

This insurance does not apply to "bodily injury" or
"property damage" occurring after:

1. All work, including materials, parts or
equipment furnished in connection with such
work, on the project (other than service,
maintenance or repairs) to be performed by
or on behalf of the additional insured(s) at the
location of the covered operations has been
completed; or

2. If coverage provided to the additional insured
is required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.
© Insurance Services Office, Inc., 2012 Page 1 of 6CG 20 10 12 19 345

2. That portion of "your work" out of which the
injury or damage arises has been put to its
intended use by any person or organization
other than another contractor or subcontractor
engaged in performing operations for a
principal as a part of the same project.

C. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III – Limits Of Insurance:

If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:

1. Required by the contract or agreement; or

2. Available under the applicable Limits of
Insurance shown in the Declarations;
whichever is less.

This endorsement shall not increase the
applicable Limits of Insurance shown in the
Declarations.
© Insurance Services Office, Inc., 2012 Page 2 of 6CG 20 10 12 19 346

WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT - CALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.

The additional premium for this endorsement shall be 2% of the California workers' compensation premium otherwise due on such remuneration.

WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 04 03 06 (Ed. 04-84)
Schedule
Person or Organization Job Description
Any person or organization as required by written contract.

This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective 4/1/2023 Policy No. TWC4242573 Endorsement No. 0 Insured Housing Consortium of The East Bay(Nonprofit Corp.) Premium $ 98,742 Insurance Company Technology Insurance Company, Inc.

Countersigned by

WC 04 03 06
(Ed. 04-84) 347

CITY OF RICHMOND

STANDARD CONTRACT

Department: Project Manager:

Project Manager E-mail:

Project Manager Phone No:

PR No: Vendor No: P.O./Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond (herein referred to as the “City”) and the following named Contractor:

Company Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No: / Expiration Date:

A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:] , [ ] other [specify:]

2. Term. The effective date of this Contract is and it terminates unless terminated as provided herein.

3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $ . City shall not pay for services that exceed the Contract Payment Limit unless a contract amendment has been approved by the City Council or City Manager.

4. Contractor’s Obligations. Contractor shall provide those services and carry out that work described in the Service Plan (Exhibit A) which is attached hereto and is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

5. City's Obligations. City shall make to the Contractor those payments described in the Payment Provisions (Exhibit B) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

Community Development
Jesus M. Morales
[email protected]
(510) 620-6649
14887
/ 6365
Housing Consortium of the East Bay (HCEB) shall provide Rapid Rehousing Navigation Services at Castro encampments in Richmond, California (the “Program”).

Housing Consortium of the East Bay (HCEB)
1204 Preservation Park Way, Suite 200
Oakland, CA 94612
Darin Lounds
(510) 832-1382
[email protected]
4006-1230
December 31, 2022
December 20, 2022
December 31, 2023
1,264,423
✔
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 348

6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C) which are attached hereto and are incorporated herein by reference.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. (Note:
other than Public Works contracts, the City will agree to Special Conditions only in unusual circumstances.)

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F) which are attached hereto and are incorporated herein by reference.

10. Signatures. These signatures attest the parties' Contract hereto:

CITY OF RICHMOND CONTRACTOR:
a municipal corporation

By:
(* The Corporation Chairperson of the Board,
President or Vice President should sign below)

Title: By:

I hereby certify that this Contract Title:
has been approved by City Council.

Date Signed:

B y :

City Clerk
(* The Corporation Chief Financial Officer,
Secretary or Assistant Secretary should sign below)
Approved as to form:

B y :

B y : T i t l e :

City Attorney
Date Signed:

(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation
or nonprofit organization, this Contract (1) must
be signed by (a) the Chairperson of the Board,
President or Vice-President
and (b) the
Secretary any Assistant Secretary, the Chief
Financial Officer or any Assistant Treasurer.

LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Standard Contract/EJ/TE 9-26-07
Housing Consortium of the East Bay (HCEB)
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 Board President
1/6/2023
Secretary
1/6/2023
MayoryMayor
1/10/2023
349
For the Contract between the City of
Richmond and

EXHIBIT A

SERVICE PLAN

Contractor shall, to the satisfaction of the , perform the following services and be compensated as outlined below:

City of Richmond
The City reserves the right to adjust the Service Specifications, Timeline, and Project Outcomes of the Project Manager as the Project’s performance is regularly evaluated.

A. SERVICES TO BE PROVIDED

Contractor shall provide Rapid Rehousing Navigation services for individuals currently residing at the Castro encampment in Richmond, CA. Services to be provided by HCEB include Administration of Housing First Rapid Rehousing Efforts, Identification and Administration of Potential Housing Partners, Housing Navigation, and Housing Trust Fund Administration.

B. SERVICES DETAIL

Program Specifics
Housing Navigation services include:
• HMIS entry and update
• Document Readiness: Assist participants in obtaining all necessary documents for housing programs and housing applications.
• Housing Plan preparation
• Housing appointment support, as necessary
• Housing search initiation and support
o 1 on 1 support
o Facilitate group workshops on housing search strategies and resources • Family/friend reunification, shared housing, transitional housing o Establish a list of non-transitional housing resources, including eligibility, length of stay, program rules, etc.
o Assess eligibility for transitional housing opportunities and make matches • Establish aftercare plans and “warm handoffs” for participants as they leave the program and connect to other community-based services.
• Housing flex fund administration (Castro Housing Trust Fund, in collaboration with the City of Richmond)
Housing Consortium of the East Bay (HCEB)
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 350
For the Contract between the City of
Richmond and

Housing Consortium of the East Bay
(HCEB)
_____________________________

Landlord Liaison services include:
• Outreach to individual landlords and landlord associations to promote the program and network
• Maintain ongoing landlord contact through lease up process and occupancy to address issues related to the tenancy of the Castro Encampment residents • Landlord outreach to include non-traditional housing providers • Solicit landlord testimonials to be utilized for marketing and outreach Staffing/Program Oversight
• The Housing Navigation Program Manager will supervise the HCEB team and provide participant-facing services as outlined above. The Program Manager will be an exempt position, allowing maximum flexibility of work schedule to best meet the needs of the Castro Encampment participants.
• The Housing Navigator will provide participant-facing services as outlined above. • The Program Assistant / Landlord Liaison will support data entry, funds administration and provide general administrative support. Additionally, the Program Assistant will be the program point person and outreach to all landlords associated with the program.

a. Engagement Services to be provided by the Contractor i. Build trusting relationships and develop a rapport that leads to acceptance and openness to receiving or seeking housing navigation services. ii. Inform participants of housing opportunities.
iii. Attend program meetings for participants to introduce services and highlight participant success stories.
iv. Manage flexible funds designed to assist clients with expenses related to vehicle issues (e.g., emergency repairs, registration, etc.).

C. SERVICE OBJECTIVES AND REPORTING

1. Contractor shall meet the following Outcome Objectives a. One hundred percent of program participants will receive Housing Navigation Services
b. One hundred percent of program participants will receive referrals to available housing and shelter options

DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 351
For the Contract between the City of
Richmond and

Housing Consortium of the East Bay
(HCEB)
_____________________________

2. Reporting
a. Reports shall be submitted electronically by Contractor on a weekly basis on Friday of each week.
b. Reports shall be submitted to Vanessa Calloway, Way2Love with a copy to Jesus M. Morales, Housing Manager.
c. Reports will include the following:
i. Total number of program participants receiving housing navigation services during reporting period.
ii. Total number of landlord contacts during reporting period. iii. Number of participants who exited to housing or shelter during the period since the previous report, and cumulatively with outcomes for each. iv. Housing Trust Funds disbursed during reporting period, including amount and purpose of payments
v. Housing Trust Funds disbursed over program period, with running balance of funds remaining

3. Timeline

Tasks Month
Meet with City Staff and the Castro Encampment Resolution Project Manager to discuss project goals and objectives.

December 2022
Implementing the Castro Rapid Rehousing Navigation Services, including developing systems, policies, procedures, and recruiting landlords.

December 2022-
January 2023 and
ongoing.

Meet and greet at Castro residents at resident meeting. January 2023 Initiate and complete resident assessments to determine housing needs, priorities, and develop housing plans.

January 2023 –
February 2023
Place up to 10-15 residents per month through Housing First principles in stable housing situation prioritizing most vulnerable residents, families with children, veterans, and seniors.

January 2023 –
June 2023
Provide weekly and monthly (or as needed) updates and reports to CERP Manager and City staff.

January 2023 -
December 2023

DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 352
For the Contract between the City of
Richmond and

Housing Consortium of the East Bay
(HCEB)
_____________________________

4. Project Outcomes and Evaluation

Program
Component
Program
Outcome
Indicator/
Measurement
Goal Evaluation
Method

Resident
Assessments
and Housing
Plans
Identify housing,
behavioral, mental,
and physical health
needs, and
priorities of
residents
Number of
residents
completing
assessment and
housing plans
60+ Number of
residents with
housing plans
House
residents Phase
1 Rapid re-housing
of those most
vulnerable and
residents for
Housing First
principles, while
prioritizing
families(children),
veterans, and
seniors
Number of
residents housed
within first 45
days of the
contract
15 Lease
agreements and
funding
expended/
committed to
housing
House
residents Phase
2 Continued re-
housing of
residents
Number of
residents housed
on average per
month
10-15 Lease
agreements and
funding
expended/
committed to
housing
Regular
Reporting
Provide weekly
updates to CERP
Manager and City
staff.

Weekly reports
summarizing
activities

4 per
month
Monthly
summary of
weekly activities
including number
of residents
housed

DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 353
For the Contract between the City of
Richmond and

Housing Consortium of the East Bay
(HCEB)
_____________________________

D. Budget

1. Contractor shall comply with the attached Budget.

2. With prior written approval from City, Contractor may modify budget line items of up to fifteen (15%) percent of the indicated line item provided that the total compensation amount is not exceeded.

3. Budget line -item modifications shall not alter any term s of this Agreement, including but not limited to the scope of services, time of performance, or compensation amount.

4. All email requests for budget line-item modifications should be accompanied by a brief note requesting and explaining the changes, including a description of the specific line items and the reasons for the requested change. The email requesting a budget line-item modification should be accompanied by a revised budget with a column for the original budget, a column for the modification amount by line item, and a final column listing the final budget with modification.

5. ADVANCE: Upon execution of this Agreement, City may provide an advance in the amount of $250,000. Advance payments shall be offset against subsequent payments to Grantee at the rate of one-twelfth (1/12th) of the advanced amount over the life of the Agreement.

DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 354

2 BUDGET

City of Richmond
December 2022-
December 2023
Castro: 70 12 months
Annual Salary % FTE on
project Annual Cost Monthly
Cost
Housing Navigation Program Mgr. 58,500$ 100% 58,500$ 4,875$ Housing Navigator $ 52,000 100% $ 52,000 4,333$ Program Assistant / Landlord Liaison $ 41,600 100% $ 41,600 3,467$ Fringe Benefits @ Rate rate: 33.00% 50,193$ 4,183$ SUBTOTAL $ 202,293 $ 16,858
6,750$ 563$
Office Rental 19,200$ 1,600$
500$ 42$
Mileage and Transportation 4,500$ 375$
Communications 1,800$ 150$
32,750$ 2,729$
$ 235,043 $ 19,587
29,380$ 2,448$
$ 264,423 $ 22,035
Transition Funds 1,000,000$
Total Budget, 12 months 1,264,423$
PPE and other supplies
Office Expenses

PROFESSIONAL SERVICES BUDGET
Castro Rapid Rehousing 2022 - 2023
Housing Consortium of the East Bay (HCEB)
Castro Encampment
Resolution
I. DIRECT COSTS
A. PERSONNEL
Maintenance and Operations

HCEB OPERATIONS TOTAL

SUBTOTAL

TOTAL DIRECT COSTS
Admin Costs

12.5 % of total contract costs
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 355
For the Contract between the City of
Richmond and

EXHIBIT B

PAYMENT PROVISIONS

{PLEASE NOTE THAT THE CITY OF RICHMOND SHALL NOT PAY FOR SERVICES

THAT EXCEED THE CONTRACT PA YMENT LIMIT UNLESS A CONTRACT

AMENDMENT HAS BEEN APPROVED BY THE CITY COUNCIL OR THE CITY MANAGER}

1. Provided Contractor is not in default under this Contract, Contractor shall be compensated as provided below.

2. Any and all payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photo copying, meals and travel etc). Invoices, shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.

3. Contractor shall submit timely invoices to the following address:

Attention: City of Richmond, Finance Department - Accounts Payable Project Manager: Department:

PO Box 4046
Richmond, CA 94804-0046

4. All invoices that are submitted by Contra ctor shall be subject to the approval of the City’s Project Manager, before payments shall be authorized.

5. The City will pay invoice(s) within 45 days a fter completion of services to the City’s satisfaction. The City shall not pay late fees or interest.

6. A Richmond business license shall be obtained before any payment under this Contract shall be authorized and the business license must be kept current during the term of this Contract for payments to continue to be authorized.

7. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract shall be executed by the City. The insurance coverage must be kept current during the term of this Contract for payments to continue to be authorized.

Jesus M. Morales
Housing Consortium of the East Bay (HCEB)
Community Development
Jesus M. Morales
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 356
For the Contract between the City of
Richmond and

EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. Notices
. All notices, demands, statements, or communications provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the City shall be addressed to the Department Head and (as delineated below in section 1.1) to the project manager responsible for the administration of or the supervision of the scope of work under this Contract. Notices to the Contractor shall be addressed to the party designated by Contractor (as delineated below in section 1.2). Notice shall be deemed delivered (a) upon personal delivery; (b) as of the fifth business day after mailing by United States certified mail, postage prepaid, addressed to the proper party; or (c) as of 12:00 p.m. on the second business day immediately after the day it is deposited with and accepted by Federal Express, or a similar overnight courier service, addressed to the proper party and marked for next business day morning delivery. For the purposes of this Contract, a "business day" means any day Monday through Friday that is not a holiday recognized by the federal government or the State of California.

1. 1 CITY hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:

City of Richmond

Richmond, CA 94804-0046

1. 2 CONTRACTOR hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:

Housing Consortium of the East Bay (HCEB)
Housing Consortium of the East Bay (HCEB)
Jesus M. Morales
450 Civic Center Plaza
Darin Lounds
1204 Preservation Park Way, Suite 200
Oakland, CA 94612
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EXHIBIT D

GENERAL CONDITIONS

1. Independent Contractor . Contractor acknowledges, represents and warrants that Contractor is not a regular or temporary employee, joint venturer or partner of the City, but rather an independent Contractor. This Contract shall not be construed to create an agency, servant, employee, partnership, or joint venture relationship. As an independent Contractor, Contractor shall have no authority to bind City to any obligation or to act as City's agent except as expressly provided herein. Due to the independent Contractor relationship created by this Contract, City shall not withhold state or federal income taxes, the reporting of which shall be Contractor's sole responsibility.

2. Brokers . Contractor acknowledges, represents and warrants that Contractor has not hired, retained or agreed to pay any entity or person any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Contract.

3. City Property . The rights to applicable plans, drawings, reports, calculations, data, specifications, videos, graphics or other materials prepared for or obtained pursuant to this Contract, which, upon request, are to be delivered to City within a reasonable time, shall be deemed assigned to City. If applicable, Contractor shall prepare check prints upon request. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 15 below, indemnify, defend and hold harmless City from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.

4. Patents, Trademarks, C opyrights and Rights in Data
. Contractor shall not
publish or transfer any materials, discoveries, developments, concepts, designs, ideas, know how, improvements, inventions and/or original works of authorship resulting from activities supported by this Contract without the express prior written consent of the City Manager. If anything resulting from activities supported by this Contract is patentable, trademarkable, copyrightable or otherwise legally protectable, City reserves the exclusive right to seek such intellectual property rights. Notwithstanding the foregoing, Contractor may, after receiving City's prior written consent, seek patent, trademark, copyright or other intellectual property rights on anything resulting from activities supported by this Contract. However, City reserves, and Contractor irrevocably grants, a nonexclusive, fully paid-up, royalty-free, assumable, perpetual, worldwide license, with the right to transfer, sublicense, practice and exploit said license and the right to make, have made, copy, modify, make derivative works of, use, sell, DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 358
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import, and otherwise distribute under all applicable intellectual properties without restriction of any kind said license.

Contractor further agrees to assist City, at City's expense, in every proper way to secure the City’s rights in any patents, trademarks, copyrights or other intellectual property rights relating thereto, including the disclosure to City of all pertinent information and data with respect thereto. Contractor shall also assist City in the execution of all applications, specifications, oaths, assignments, recordations, and all other instruments which City shall deem necessary in order to apply for, obtain, maintain and transfer such rights, or if not transferable, to waive such rights. Contractor shall further assist City in the execution of all applications, specifications, oaths, assignments, recordations and all other instruments which City shall deem necessary in order to assign and convey to City, and any assigns and nominees the sole and exclusive right, title and interest in and to any patents, trademarks, copyrights or other intellectual property rights relating thereto. Contractor further agrees that its obligation to execute or cause to be executed, when it is in Contractor's power to do so, any such instruments or papers shall continue during and at all times after the end of Contractor's services and until the expiration of the last such intellectual property right. Contractor hereby irrevocably designates and appoints City, and its duly authorized officers, agents and servants, as its agent and attorney-in-fact, to act for and in its behalf and stead to execute and file any such applications and to do all other lawfully permitted acts to further the application for, prosecution, issuance, maintenance or transfer of letters of patents, copyright and other registrations. This power of attorney is coupled with an interest and shall not be affected by Contractor's subsequent incapacity.

5. Inspection
. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the CITY, the State of California, and the United States Government.

If the project or services set forth in Exhibit A shall be performed on City or other public property, City shall have the right to inspect such work without notice. If such project or services shall not be performed on City or other public property, City shall have the right to inspect such work upon reasonable notice.

6. Services
. The project or services set forth in Exhibit A shall be performed to the full satisfaction and approval of City. In the event that the project or services set forth in Exhibit A are also itemized by price, City, in its sole discretion, may, upon notice to Contractor, delete certain items or services set forth in Exhibit A, in which case there shall be a corresponding reduction in the amount of compensation paid to Contractor.

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Contractor shall, at its own cost and expense, furnish all facilities and equipment necessary for Contractor to complete the project or perform the services required herein, unless otherwise provided in Exhibit A.

7. Records
. Contractor shall keep and make available for inspection and copying by authorized representatives of the City, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the City.

Contractor shall retain all documents pertaining to this Contract for a period of five (5) years after this C ontract's termination (or for any further period that is required by law) and until all Fede ral or State audits are complete and exceptions resolved for this contract's funding period. Upon request, CONTRACTOR shall make thes e records available to authorized representatives of the CITY, the State of California, and the United States Government.

Contractor shall keep full and detailed accounts, maintain records, and exercise such controls as may be necessary for proper financial management under this Contract. The Contractor’s accounting and control systems shall be satisfactory to City. Contractor's accounting systems shall conform to generally accepted accounting principles and all records shall provide a breakdown of total costs charged under this Contract, including properly executed payrolls, time records, utility bills, invoices and vouchers. The City shall be afforded prompt access to Contractor's records, books, and Contractor shall preserve such project records for a period of at least five (5 years after the termination of this Contract , or for such longer period as may be required by law.

Contractor shall permit City and its authorized representatives and accountants to inspect, examine and copy Contractor's books, records, accounts, correspondence, instructions, drawings, receipts, subcontracts, purchase orders, vouchers, memoranda and other data relating to the project or services set forth in Exhibit A, and any and all data relevant to this Contract at any reasonable time for the purpose of auditing and verifying statements, invoices, or bills submitted by Contractor pursuant to this Contract and shall provide such assistance as may be reasonably required in the course of such inspection. Contractor shall also allow City access to the record keeping and accounting personnel of Contractor.

City further reserves the right to examine and re-examine said books, records, accounts, and data during the five (5 year period following the termination of this Contract; and Contractor shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any manner whatever for five (5 years after the termination of this Contract.

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Pursuant to California Government Code § 10527, the parties to this Contract shall be subject to the examination and audit of representatives of the Auditor General of the State of California for a period of three (3) years after final payment under this Contract. The examination and audit shall be confined to those matters connected with the performance of this Contract including, but not limited to, the cost of administering this Contract.

8. Changes and Extra Work . All changes and/or extra work under this Contract shall be performed and paid for in accordance with the following:

Only the City Council or the City Manager may authorize extra and/or changed work. Contractor expressly recognizes that other City personnel are without authorization to either order extra and/or changed work or waive contract requirements. Failure of Contractor to secure the authorization for such extra and/or changed work shall constitute a waiver of any and all right to adjustment in contract price due to such unauthorized work and Contractor thereafter shall be entitled to no compensation whatsoever for performance of such extra and/or changed work.

If Contractor is of the opinion that any work which Contractor has been directed to perform is beyond the scope of this Contract and constitutes extra work, Contractor shall promptly notify City of the fact. The City shall make a determination as to whether or not such work is, in fact, beyond the scope of this Contract and constitutes extra work. In the event that City determines that such work does constitute extra work, City shall provide extra compensation to Contractor on a fair and equitable basis. A change order or Contract Amendment providing for such compensation for extra work shall be negotiated between City and Contractor and executed by Contractor and the appropriate City official.

In the event City determines that such work does not constitute extra work, Contractor shall not be paid extra compensation above that provided herein and if such determination is made by City staff, said determination may be appealed to the City Council; provided, however, a written appeal must be submitted to the City Manager within five (5) days after the staff's determination is sent to Contractor. Said written appeal shall include a description of each and every ground upon which Contractor challenges the staff's determination.

9. Additional Assistance
. If this Contract requires Contractor to prepare
plans and specifications, Contractor shall provide assistance as necessary to resolve any questions regarding such plans and specifications that may arise during the period of advertising for bids, and Contractor shall issue DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 361
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any necessary addenda to the plans and specifications as requested. In the event Contractor is of the opinion that City's requests for addenda and assistance is outside the scope of normal services, the parties shall proceed in accordance with the changes and extra work provisions of Section 8 of these General Conditions.

10. Professional Ability. Contractor acknowledges, represents and warrants that Contractor and its employees are skilled and able to competently provide the services hereunder, and possess all professional licenses, certifications, and approvals necessary to engage in their occupations.

City has relied upon the professional ability and training of Contractor as a material inducement to enter into this Contract. Contractor shall perform in accordance with generally accepted professional practices and standards of Contractor's profession. In the event that City, in its sole discretion, desires the removal of any person employed or retained by Contractor to perform services hereunder, such person shall be removed immediately upon receiving notice from City.

11. Business License
. Contractor shall obtain a Richmond Business License
before performing any services required under this Contract. The failure to so obtain such license shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.

12. Termination Without Default. Notwithstanding any provision herein to the contrary, City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder, immediately upon written notice to Contractor. Contractor may terminate this Contract at any time in its sole and absolute discretion and without cause upon 30 days' written notice to City. In the event of termination by either party, Contractor shall be compensated for: (1) all authorized work satisfactorily performed prior to the effective date of termination; (2) necessary materials or services of others ordered by Contractor for this Contract, prior to receipt of notice of termination, irrespective of whether such materials or services of others have actually been delivered, provided that Contractor is not able to cancel such orders. Compensation for Contractor in such event shall be determined by City in accordance with the percentage of the project or services completed by Contractor; and all of Contractor's finished or unfinished work product through the time of the City's last payment shall be transferred and assigned to City. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

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13. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Section 12 of these General Conditions; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

14. Conflict of Interest. Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

15. Indemnification.

(a) If this Contract is a contract for design professional services subject to California Civil Code Section 2782.8(a) and Contractor is a design professional, as defined in California Civil Code Section 2782.8(b)(2), Contractor shall hold harmless, defend and indemnify the City, its officers, agents, employees, and volunteers from and against any and all claims, damages, losses, and expenses including attorneys’ fees arising out of, or pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Contractor, except where caused by the active negligence, sole negligence, or willful misconduct of the City. To the fullest extent permitted by law, Contractor shall immediately defend and indemnify the City and its officers, agents, employees, and volunteers from and against any and all liabilities, regardless of nature or type, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor, or its employees, agents, or subcontractors.

Liabilities subject to the duties to defend and indemnify include, without limitation, any and all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. Contractor’s obligation to DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 363
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indemnify applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of an indemnified party.
(b) If this Contract is not a contract for design professional services subject to California Civil Code Section 2782.8(a) or Contractor is not a design professional as defined in California Civil Code Section 2782.8(b)(2), Contractor shall indemnify, defend, and hold harmless the City, its officers, agents, employees and volunteers from any and all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by Contractor or any person directly or indirectly employed by, or acting as, the agent for Contractor in the performance of this Contract, including the concurrent or successive passive negligence of the City, its officers, agents, employees or volunteers.
(c) It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Contractor shall be obligated to defend, in all legal, equitable, administrative, or special proceedings, with counsel approved by the City, the City and its officers, agents, employees, and volunteers, immediately upon tender to Contractor of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination that persons other than Contractor are responsible for the claim does not relieve Contractor from its separate and distinct obligation to defend under this Section 15. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent counsel if Contractor asserts that liability is caused in whole, or in part, by the negligence or willful misconduct of an indemnified party. (d) The review, acceptance or approval of the Contractor’s work or work product by any indemnified party shall not affect, relieve or reduce the Contractor’s indemnification or defense obligations. This Section 15 survives completion of the services or the termination of this Contract.

The provisions of this Section 15 are not limited by, and do not affect, the provisions of this Contract relating to insurance.
(e) Acceptance of insurance certificates and endorsements required under this Contract does not relieve Contractor from liability under this Section

15. This Section 15 shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.

16. Safety
. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor shall perform all work hereunder in full compliance with applicable local, state and federal safety requirements including but not limited to Occupational Safety and Health Administration requirements, and shall assume sole and complete DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 364
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responsibility for the safety of Contractor's employees and any subContractor's employees. If a death, serious personal injury or substantial property damage occurs in connection with the performance of this Contract, Contractor shall immediately notify the City by telephone.

17. Insurance. Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

18. Non-Liability of Officials and Employees of the City. No official or employee of the City shall be personally liable for any default or liability under this Contract.

19. Compliance with Laws. Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals, with respect to this Contract, including without limitation environmental laws, employment discrimination laws and prevailing wage laws. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50, 2.52, 2.56, and 2.60, if applicable.

Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor shall promptly provide to City documents and information verifying its compliance with the Living Wage Ordinance. Also as prescribed in § 2.60.070, Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance.

Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or subcontractor under a contract or subcontract with the City for public work or for goods or for services to refrain from discriminatory employment or subcontracting practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential subcontractor.

Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at
http://www.ci.richmond.ca.us/workplacepolicies
. Contractor agrees to
abide by the terms and conditions of said policies.

20. Limitations upon Subcontracting and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 365
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under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.

Contractor acknowledges that the services which Contractor shall provide under this Contract are unique, personal services which, except as otherwise provided herein, Contractor shall not assign or sublet to any other party without the prior written approval of City, which approval may be withheld in City's sole and absolute discretion. In the event that City, in writing, approves any assignment or subletting of this Contract or the retention of subcontractors by Contractor, Contractor shall provide to City upon request copies of each and every subcontract contract prior to the execution thereof by Contractor and subcontractor. Any assignment by Contractor of any or all of its rights under this Contract without first obtaining City's prior written consent shall be a default under this Contract.

The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint-venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.

21. Integration
. This Contract constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes any previous oral or written agreement; provided, however, that correspondence or documents exchanged between Contractor and City may be used to assist in the interpretation of the Exhibits to this Contract.

22. Modifications and Amendments. This Contract may be modified or amended only by a change order or Contract Amendment executed by both parties and approved as to form by the City Attorney.

23. Conflicting Provisions. In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Conditions as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

24. Non-exclusivity. Notwithstanding any provision herein to the contrary, the services provided by Contractor hereunder shall be non-exclusive, and DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 366
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City reserves the right to employ other Contractors in connection with the project.

25. Exhibits. All Exhibits hereto are made a part hereof and incorporated herein by reference; provided, however, that any language in Exhibit A which does not pertain to the project description, proposal, scope of services, or method of compensation (as applicable) , or any corresponding responsibilities of City, shall be deemed extraneous to, and not a part of, this Contract.

26. Force Majeure. Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

27. Time of the Essence. Time is of the essence of this Contract. Contractor and City agree that any time period set forth in Exhibit A represents their best estimates with respect to completion dates and both Contractor and City acknowledge that departures from the schedule may occur.

Therefore, both Contractor and City will use reasonable efforts to notify one another of changes to the schedule. Contractor shall not be responsible for performance delays caused by others, or delays beyond Contractor's control, and such delays shall extend the times for performance of Contractor's work.

28. Confidentiality. Contractor agrees to comply with, and to require its employees, agents and partners to comply with, all applicable State or Federal statutes or regulations respecting confidentially, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that:

All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purposes not directly connected with the administration of such service.

No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service.

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29. Third Parties. Nothing herein shall be interpreted as creating any rights or benefits in any third parties. For purposes hereof, transferees or assignees as permitted under this Contract shall not be considered "third parties."

30. Governing Law. This Contract shall be construed in accordance with the law of the State of California without regard to principles of conflicts of law.

This Contract is made in Contra Costa County, California, and any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County, California.

31. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased or renewed by the City under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure by City to continue the purchase of all or any failure to continue purchase of all or any such services from Contractor.

32. Claims. Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

33. Interpretation. This Contract shall be interpreted as if drafted by both parties.

34. Warranty. In the event that any product shall be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

35. Severability. In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 368
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toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

36. Authority. City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that he or she is duly authorized to enter into and execute this Contract on behalf of Contractor, and shall be personally liable to City if he or she is not duly authorized to enter into and execute this Contract on behalf of Contractor.

37. Waiver. The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach.

Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payments therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

38. Possessory Interest. If this Contract results in the Contractor having possession of, claim to or right to the possession of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue and Taxation Code 107), such interest or improvements may represent a possessory interest subject to property tax, and Contractor may be subject to the payment of property taxes levied on such interest.

39. Performance and Final Acceptance.

Contractor represents that it is experienced, qualified, registered, licensed, equipped, organized and financed to perform the services under this Contract.

Contractor shall perform the services under this Contract with that degree of skill and judgment normally exercised by professional firms performing services of a similar nature in the State of California, and shall be responsible for the professional quality, technical accuracy and coordination of the services it performs under this Contract. In addition to the other rights and remedies which City may have, Contractor shall, at its own expense, correct any services which fail to meet the above standard.

DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 369
General Conditions/EJ/TE 01-19-11 13 of 13

City shall provide Contractor an opportunity to cure errors and omission which may be disclosed during the review of submittals, with no increase in the authorized Contract Payment Limit. Should Contractor fail to make necessary corrections in a timely manner, such corrections shall be made by the City and the cost thereof shall be charged to Contractor.

If warranted, City shall determine, and Contractor may request such determination, that Contractor has satisfactorily completed performance of this Contract. Upon such determination, City shall issue to Contractor a written Notice of Final Acceptance, after which Contractor shall not incur further costs under this Contract. Contractor shall respond to such Notice of Final Acceptance by executing and submitting to City a Release and Certificate of Final Payment.

40. Survival
. The rights and obligations of the parties which by their nature survive termination or completion of the services covered by this Contract shall remain in full force and effect after termination or completion.

DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 370
For the Contract between the City of
Richmond and

EXHIBIT E

SPECIAL CONDITIONS

The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable):

1. HCEB shall assist the City in preparing Cal ICH grant reports.

Housing Consortium of the East Bay (HCEB)
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 371
For the Contract between the City of
Richmond and

EXHIBIT F

INSURANCE PROVISIONS

During the entire term of this Contract and any extension or modification thereof, the CONTRACTOR shall keep in effect insurance policies meeting the insurance requirements specified in the insurance provisions which are attached hereto and incorporated herein by this reference.

Housing Consortium of the East Bay (HCEB)
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 372
___ Exhibit F
___ Section 8
City of Richmond Insurance Requirements – Type 5:

Vendors, Suppliers, Small Grant Recipients & Nonprofit
Organizations

Type 5 - Page 1 of 3
Revised: September 2011
In all instances where CONTRACTOR or its representatives will be conducting business and/or providing services to the City of Richmond (City), or will be awarded City of Richmond (City) funds to provide programs or services, the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.

CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001)

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto)

3. Original and Separate Additional Insured Endorsements for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation insurance as required by the State of California including Employer’s Liability (for CONTRACTOR’s with employees);

5. Original and Separate Waiver of Subrogation for Workers’ Compensation Insurance.

6. Fidelity Bond/Crime Coverage – in an amount stipulated by City depending upon scope of contract.

Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to Self- Insure, signed by the California Department of Industrial Relations and Self- Insurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” located at:
http://www.ci.richmond.ca.us/index.aspx?nid=61
.

General Liability
(primary and excess limits
combined)
$1,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate).

Policy shall also include coverage for liability arising out of the use and operation of any City-owned or City-furnished equipment used or operated by the CONTRACTOR, its personnel, agents or subcontractors.

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.

DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 373
___ Exhibit F
___ Section 8
City of Richmond Insurance Requirements – Type 5:

Vendors, Suppliers, Small Grant Recipients & Nonprofit
Organizations

Type 5 - Page 2 of 3
Revised: September 2011
Automobile Liability (If auto is used.) $1,000,000 per occurrence for bodily injury and property damage.

Fidelity Bond/Crime Coverage
(Applies if receiving City
funds.)
In an amount stipulated by City depending upon the scope of Contract. (Usually based upon the amount of money the Contractor is handling that could be embezzled over a period of time.)

Required Policy Conditions
Additional Insured Endorsement

Applicable to General Liability Coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. The endorsement must not
exclude products and completed operations
coverage. If it does, then CG 20 37 (10/01) is also required.

SAMPLE ENDORSEMENT can be found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance providing coverage during the life of this contract.

SAMPLE ENDORSEMENT can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
.

Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the contractor shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverages and cover those insured in the underlying policies.

DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 374
___ Exhibit F
___ Section 8
City of Richmond Insurance Requirements – Type 5:

Vendors, Suppliers, Small Grant Recipients & Nonprofit
Organizations

Type 5 - Page 3 of 3
Revised: September 2011
Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies.

The fact that
insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.

Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin .

The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manager. However, Contractor must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR
must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.

DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 375

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A :

NAIC #
NAME:

CONTACT
(A/C, No):

FAX
E-MAIL
ADDRESS:

PRODUCER
(A/C, No, Ext):

PHONE

INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $
$
$PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)

COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOSAUTOS ONLY

NON-OWNED

SCHEDULEDOWNED

ANY AUTO

AUTOMOBILE LIABILITY
Y / N

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH-

STATUTE
PER

LIMITS(MM/DD/YYYY)

POLICY EXP
(MM/DD/YYYY)

POLICY EFF

POLICY NUMBERTYPE OF INSURANCELTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB $EACH OCCURRENCE
$AGGREGATE
$
OCCUR

CLAIMS-MADE
DED RETENTION $
$PRODUCTS - COMP/OP AGG
$GENERAL AGGREGATE
$PERSONAL & ADV INJURY
$MED EXP (Any one person)
$EACH OCCURRENCE

DAMAGE TO RENTED
$PREMISES (Ea occurrence)

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY PRO-

JECT LOC

CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
6/2/2022
Arthur J. Gallagher & Co.

Insurance Brokers of CA., Inc.
505 N Brand Blvd, Suite 600
Glendale CA 91203
Star Metry
818.539.8623
818.539.8723
[email protected]
License#: 0726293
Nonprofits' Insurance Alliance of CA
10023
Technology Insurance Company, Inc
42376
Housing Consortium of the East Bay
410 7th Street, Suite 203
Oakland, CA 94607
1987063231
A
X
1,000,000
X
500,000
20,000
1,000,000
3,000,000
X
Y
2022-10963
4/15/2022
4/15/2023
3,000,000
A
1,000,000
X
X
2022-10963
4/15/2022
4/15/2023
Comp & Collision
500/$500
A
X
X
5,000,000
2022-10963-UMB
4/15/2022
4/15/2023
5,000,000
B
X
Y
TWC4100330
4/1/2022
4/1/2023
1,000,000
1,000,000
1,000,000
A
Professional Liability
2022-10963
4/15/2022
4/15/2023
Per Claim
Aggregate
$1,000,000
$3,000,000
Nonprofits' Insurance Alliance of CA - A.M. Best #011845 Policy: Sexual Abuse Liability
Policy#: 2022-10963
Carrier: Nonprofits' Insurance Alliance of CA
Policy Term: 4/15/2022 To 4/15/2023
Per Claim: $1,000,000 / Aggregate: $1,000,000
See Attached...

City of Richmond
440 Civic Center Plaza
Richmond CA 94804
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 376
ACORD 101 (2008/01)
The ACORD name and logo are registered marks of ACORD
© 2008 ACORD CORPORATION. All rights reserved.

THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: FORM TITLE:

ADDITIONAL REMARKS
ADDITIONAL REMARKS SCHEDULE Page of
AGENCY CUSTOMER ID:

LOC #:

AGENCY

CARRIER NAIC CODE

POLICY NUMBER

NAMED INSURED
EFFECTIVE DATE:
1 1
Arthur J. Gallagher & Co.

Housing Consortium of the East Bay
410 7th Street, Suite 203
Oakland, CA 94607
25 CERTIFICATE OF LIABILITY INSURANCE
Policy: CRIME
Policy#: 2022-10963-PROP
Carrier: Nonprofits' Insurance Alliance of CA
Policy Term: 4/15/2022 To 4/15/2023
Employee Theft: Limit: $50,000 / Deductible: $500
Forgery or alteration: Limit: $50,000 / Deductible: $500 Named Insured: Housing Consortium of the East Bay; Inclusive Communities East Bay, LLC; Magnolia Terrace, LLC; Mentally Handicapped Childrens Organization, Inc., Luella Fuller Group Home; Tri-Valley BMR, LLC; Ashland NSP, LLC, Fairview Homes, LLC.

The City of Richmond, its officers, officials, employees, agents and volunteers are named additional insured with respect to the operations of the named insured.

Waiver of Subrogation on Worker compensation applies in favor of additional insured. The insurance provided in the Commercial General Liability policies are primary and any other insurance shall be excess only and not contributing. Written notice shall be provided at least ten (10) days in advance of cancellation for non-payment of premium and thirty (30) days in advance for any other cancellation or policy change. Endorsement to follow.

DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 377
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 378
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 379
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 380