Agenda — Richmond City Council, June 17, 2025 (part 4 of 5)

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RESOLUTION NO. XX-25

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA, TO ALLOCATE AND APPROPRIATE $195,960 TO CONDUCT AN

AUTONOMOUS TRANSIT NETWORK FEASIBILITY STUDY AND AUTHORIZE

THE AWARD OF A CONTRACT TO KIMLEY-HORN TO CONDUCT THE

FEASIBILITY STUDY
WHEREAS, on December 19, 2023, the City Council directed staff to conduct a study to evaluate the feasibility of constructing and operating an autonomous transit network (ATN) that would connected the Richmond Ferry Terminal, Richmond BART, and the Hilltop area; and WHEREAS, the City has determined that an autonomous transit network has the potential to reduce vehicle trips within Richmond, improve existing transit services, reduce greenhouse gas emissions, and reduce vehicle miles traveled by increasing local transit ridership, as outlined in the 2019 First Mile/Last Mile Transportation Strategic Plan, and support economic development; and
WHEREAS, conducting a feasibility study would support City decision-makers in understanding the benefits and costs of an ATN, and determining whether to invest financial and staff resources in developing an ATN; and
WHEREAS, the feasibility study would evaluate potential routes and network alignment; anticipated ridership; environmental and economic benefits; business models for operations; costs for construction, operations, and maintenance; sources of funding; and opportunities for long-term expansion; and
WHEREAS, on February 1, 2025, the City issued a Request for Proposals (RFP) for transportation and engineering firms to conduct a feasibility study to evaluate the effectiveness and feasibility of an autonomous transit network, receiving two proposals, which were evaluated by a panel of Public Works, Planning, and Economic Development staff based on qualifications, related experience, understanding of study goals and objectives, and approach to conducing the feasibility study; and
WHEREAS, City staff has determined $195,960 is needed to conduct the Autonomous Transit Network Feasibility Study; and
WHEREAS, City staff has determined that this study would be an eligible expense for Environmental and Community Investment Agreement (ECIA) funding.

NOW, THEREFORE, BE IT RESOLVED that $195,960 from ECIA be allocated and appropriated to provide funding to conduct an Autonomous Transit Network Feasibility Study.

BE IT FURTHER RESOLVED that the City Council approves the award of a contract to Kimley-Horn to conduct the Autonomous Transit Network Feasibility Study for a not to exceed amount of $195,960, and approve any amendments, if necessary.

BE IT FURTHER RESOLVED that the City Council finds the above recitals are true and correct and have served, together with the Agenda Report, as the basis for the findings and actions set forth in this Resolution.

BE IT FURTHER RESOLVED that the City Council designates the City Clerk as the custodian of the documents and other materials which constitute the record of proceedings upon which the decision herein is based. These documents may be found at the office of the City Clerk at the Richmond City Hall, 450 Civic Center Plaza, Richmond, California 94804. *********************
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Reso. No. XX-25

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DocID #45627v1
I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting thereof held June 17, 2025 by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

PAMELA CHRISTIAN

CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:

EDUARDO MARTINEZ
Mayor
Approved as to form:

DAVE ALESHIRE
City Attorney
State of California }
County of Contra Costa : ss.

City of Richmond }
I certify that the foregoing is a true copy of Resolution No. XX-25, finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on June 17, 2025.

Pamela Christian, Clerk of the City of Richmond
780

CITY OF RICHMOND

STANDARD CONTRACT
Department: City Project Manager:

City Project Manager E-mail: City Project Manager Phone No:

Vendor No: Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond, a municipal corporation (“the City”), and the following named Contractor:

Contractor Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No:
☐ A California corporation, ☐ limited liability corporation ☐ general partnership, ☐ limited partnership, ☐ individual, ☐ non-profit corporation, ☐ individual dba as [specify:] ____________________ ☐ other [specify:] _______________________________

2. Term. The effective date of this Contract is _______________________ and terminates _________________ unless terminated earlier as set forth herein.

3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $______________ (“Contract Payment Limit”) unless a Contract Amendment has been approved by the City Council or City Manager. If this amount includes a contingency, Contractor acknowledges that any use of such contingency shall be for work beyond the original scope of services and requires prior written authorization by the City. If noted below, Compensation for work done under this Contract, shall not exceed as follows:

FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________

4. Contractor’s Obligations. Contractor agrees to perform all work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, in accordance with the Service Plan set forth in Exhibit A, attached hereto and incorporated herein.

5. City Obligations. City shall make payments to the Contractor in accordance with the Payment Provisions set forth in Exhibit B, attached hereto and incorporated herein.

Publlic Works Janney Lockman [email protected] (510) 307-8097 4725 Conduct a study to determine the feasibility of developing an autonomous transit network in the City of Richmond.Kimley-Horn 1300 Clay Street, Suite 900 Oakland, CA 94612 Adam Dankberg (510) 350-0243 [email protected] 40003731 July 1, 2025 July 1, 2027 195,960.00 781

6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C), attached hereto and incorporated herein.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D), which are attached hereto and incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any), which are attached hereto and incorporated herein.

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F), which are attached hereto and incorporated herein.

10. Sanctuary City Compliance Statement. This Contract is subject to the Sanctuary City Compliance Statement (Exhibit G), which is attached hereto and incorporated herein.

11. Signatures. These signatures attest the parties' agreement hereto:

CITY OF RICHMOND,
a municipal corporation [BUSINESS NAME]
(* The Corporation Chairperson of the Board, President, or Vice President should sign below)
By: _________________________ By: ___________________________ Title: ________________________ Title: __________________________ Date Signed: _________________ Date Signed: ___________________ I hereby certify that this Contract (* The Corporation Chief Financial Officer or Assistant has been approved by City Council Treasurer, or Secretary or Assistant Secretary should or the City Manager. sign below)
By: _________________________ By: ___________________________ City Clerk Title: __________________________
Date Signed: ____________________
Approved as to form:
(NOTE: Pursuant to California Corporations Code Section By: _________________________ 313, if Contractor is a corporation or nonprofit organization, City Attorney this Contract (1) must be signed by (a) the Chairperson of the Board, President, or Vice-President and (b) the
Chief Financial Officer or Assistant Treasurer, or
Secretary or Assistant Secretary)
LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Sanctuary City Compliance Statement Exhibit G
Kimley-Horn
782
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT A

SERVICE PLAN
Contractor shall, to the satisfaction of the Project Manager (set forth in Exhibit B), perform the following services and be compensated as outlined below [or attach service plan if necessary]:

Kimley-Horn
783
Scope of Work
Project Objective
Automated Transit Network (ATN) services utilize autonomous vehicles on exclusive, gradeseparated guideways to provide on-demand, primarily non-stop, origin-to-destination services over a given area network. The City aims to develop and implement an ATN that demonstrates the feasibility and networkability of this technology, provides a fixed transit connection, and creates the technological, design, economic, and policy framework that supports potential expansions of the ATN system to nearby jurisdictions.

The firm shall work to develop a feasibility study with the following objectives:
- Identify any relevant local, regional, state and federal system performance and safety requirements and assess consistency with the City’s short/long term objectives. - Identify possible routes and station locations that demonstrate the feasibility of the technology and maximize the benefit to users. Routes shall connect key areas of the City, including but not limited to Richmond Parkway, San Francisco Ferry Terminal, Richmond BART Station, and the Hilltop area.
- Ensure services and associated resources will be aesthetically pleasing, convey information clearly to users, are easy to use, and are embraced by the public. - Ensure that policymakers, key stakeholders, and members of the public are kept informed on the progress of the Project, their input is solicited, and their questions and concerns are addressed.
- Identify, and if necessary, prepare environmental documentation requirements including compliance with the National Environmental Policy Act (NEPA), California Environmental Quality Act (CEQA), and other applicable regulations. Ensure that technological gaps are identified.
- Recommend an ATN system that can be built in the most energy-efficient manner possible and fully pursue all practical means of capturing and utilizing renewable energy to power the ATN system.
- Incorporate equity considerations into decision-making and planning, in areas including but not limited to outreach, proposed locations, and financing. - Evaluate options for partnering with the private sector to finance, build, operate, and maintain future extensions to the ATN system.
- Evaluate options to expand to cities outside of Richmond (i.e., San Pablo, El Cerrito, Pinole, etc.)
Overview of Scope of Work and Deliverables
This Section contains general tasks and deliverables that will be required from the Proposer for each Phase of the Project. The scope of work and Services shall include any additional tasks, deliverables, and milestones that the Proposer intends to undertake for each Phase of the Project to accomplish the goals, objectives, and requirements of the RFP and for the successful completion of the Project. Phases may overlap with each other. 784
Project Initiation
Task 1.1 Project Kick-off Meeting
- The city will hold a kick-off meeting with City staff from relevant departments and the consultant.
- The meeting’s purpose is to review the scope, schedule and project budget, and to discuss administrative procedures and expectations including invoicing, quarterly reporting, and all other project information.

Task 1.2 Ongoing Staff Coordination
- Coordination between City staff and the consultant will be conducted bi-weekly, or as needed, and will be conducted either face-to-face or via virtual meeting. City staff will be invited to scheduled meetings and conference calls. These meetings and calls will ensure effective communication regarding upcoming tasks and that the Study remains on time and within budget.
- Discuss, review, and provide feedback on technical aspects of the Study’s development.
- Meet regularly to provide guidance on most tasks and review draft deliverables.

Stakeholder Coordination and Public Outreach
A key component of this Study is to obtain meaningful feedback from stakeholders, commuters and residents regarding the most effective approach for deploying a new transit service within the City. A significant amount of the outreach effort involves finding these potential transit riders at their places of employment and/or home neighborhoods to solicit their input. A key group the City is seeking input from are those living in disadvantaged communities who may have fewer transportation options, lower incomes, and more environmental and health challenges.

The City understands that traditional meetings and workshops may not be the best way to reach local residents, particularly those from disadvantaged communities, and has had the most success using online formats and meeting residents at existing forums. Therefore, this Study’s outreach efforts shall be focused on bringing outreach tools to where people already are.

Additionally, all public outreach information materials shall be made available in both English and Spanish.

Outreach shall be conducted throughout the Study and shall include a travel survey to provide current insights into the demographic, socioeconomic, and travel characteristics of individuals and households, enhancing our understanding of how travel relates to choices, locations, and the timing of daily activities. Community outreach shall focus on project visioning and soliciting ideas and feedback for the Study and concept design. Overall, outreach and/or meetings shall include translated materials, interpretation services, childcare, light refreshments, and other incentives for community members, as appropriate.

Task 2.1: Public Involvement Plan
- Develop a comprehensive community engagement and outreach strategy for this project (i.e. City Council presentations, focus groups, pop-up events, community 785
meetings, stakeholder convening, surveys, interviews, etc.). The number and type of engagement opportunities should be appropriate for this study. - Review proposed outreach tasks and adjust outreach efforts if modifications can improve access or can result in higher quality input from members of the public, particularly from disadvantaged communities.
- Each public outreach meeting shall be completed or occur in tandem with other project tasks, which involve:
o Collaborating with elected officials, city staff, partners, stakeholders and community organizations
o Executing public outreach, education and/or meeting with residents and stakeholders
o Recommending effective methods to support outreach for community members (i.e., surveys, meetings, focus groups and interviews). - Support stakeholder coordination, including tasks in group meetings, and management of stakeholder feedback/comments, etc., as appropriate Task 2.2: Development of Outreach Tools and Implementation of Public Involvement Plan
- Support the development of online engagement platforms using social media and existing outreach methods and host virtual and/or in-person town halls to inform the public about the project and gather feedback.
- Organize pop-up open houses at transit hubs like Richmond BART and Park and Ride locations during peak hours, as well as at community events such as farmers' markets. - Facilitate hands-on small group activities to gather community input and help participants contribute ideas for the project’s vision. - Develop and release an online survey to gather feedback on the study’s report, and support with a press release or information to guide interested parties to the survey or feedback tool.

Existing Conditions and Evaluation Framework
Task 3.1: Study Area Background Research
- Compile and review past and current planning studies, including (but not limited to) transportation, land use, and housing-related plans for the Richmond Parkway. - Collect data to describe the existing transportation system conditions in the Study area for highways, roadways, and transit. Data shall include trip origin demand, mode share rates, levels of congestion, peak hour trips, amount of delay, existing transit services, transit ridership, and transit schedules.
- Identify opportunities for coordination of land use and transportation improvements (i.e. transit-oriented development, mixed-use development, employment centers) and opportunities to seamlessly integrate different modes and transit agencies.

Task 3.2: Evaluation Framework
- Research best practices, including Federal Transit Administration (FTA) preferred or required metrics for evaluating project performance, viability, and effectiveness for 786
major capital transit investments at the project planning and alternatives analysis phase.
- Develop analysis criteria, evaluation measures, and evaluation thresholds that can be used to weigh the costs and benefits of each alternative scenario. The evaluation framework will be informed by the locally defined project goals and objectives. - Evaluation criteria may include the following components and metrics:
o Transportation and mobility
o Economic development and opportunity
o Natural, social, and physical environment
o Land use and community character
o Community involvement
Automated Transit Network Development
Task 4 will focus on developing an alternative concept scenario for automated transit service to be thoroughly compared and evaluated in Task 5. The analysis of the automated transit service as part of the planning and project development process shall be consistent with guidance from the Federal Transit Administration (FTA) and will allow this project to apply for FTA financing for engineering, design, and construction.

All subtasks will require ongoing consultation with City staff. Consultant and City staff will meet at least once for each subtask to review preliminary concepts or findings and provide expert guidance on the draft concepts or methodology. City staff feedback will be incorporated into the deliverables for each task. Additionally, community input received from Tasks 2 will be used to guide the Study’s development.

Task 4.1 Develop ATN Concept
- Develop an ATN concept for transit service within Richmond. These preliminary concepts will be expanded upon and analyzed in the following tasks. - The alternative shall identify the mode or service type, alignment, running way, stop locations, park and ride locations, and any other relevant areas. The alternatives will consider the background research completed in Task 3 and visioning and alternatives concept design feedback collected in Task 2 to appropriately determine stop locations, system integration, customer ease of use and experience, and other factors - Prepare maps, diagrams, high-level conceptual designs, and other visual elements depicting each of the alternatives
Task 4.2 Service Operating Plans
- Develop a service operating plan, which will specify hours of service, peak and offpeak frequency, estimated travel times between stops, vehicle layover, recovery, and electric vehicle charging times.
- The service operating plans will be used as inputs for the travel demand forecasting and for the operating and maintenance cost estimates
Task 4.3 Travel Demand Forecasting and Modelling
787
- Utilizing the necessary inputs, such as existing transit ridership data from AC Transit and BART and resident survey data, prepare ridership estimates for each alternative and any sub-options. Ridership will be estimated for both the near term (i.e. 5 years after opening) and long term (i.e. 2040), and routes.
- Analyze the land uses surrounding each proposed station. Conduct a density threshold analysis of existing and proposed population, housing, and jobs in the vicinity of the station.

Task 4.4 Cost Estimates
- Estimate initial start-up costs, as well as annual operating and maintenance costs. The operating and maintenance costs shall include the costs of administration, service delivery, and maintenance of vehicles and facilities. Cost estimates will be based on current cost and performance data and the service operating.

Evaluation of Automated Transit Service & Final Report
An analysis to support the selection of a preferred ATN service system which is consistent with FTA guidance for the planning and project development process of the transit project.

The alternative concepts and associated findings for each analysis prepared (i.e. travel demand, capital, and operating costs) will be compiled into a final report and the alternative will be assessed against the evaluation criteria. The alternatives analysis, along with consultation with the public and City Council, will identify a preferred alternative.

Task 5.1 Automated Transit Service & Evaluation
- Prepare a summary of work completed in Task 4. Outline the costs and benefits of each alternative and identify key differences between each alternative. Prepare an information sheet for the preferred automated transit service, which includes maps, diagrams, and key highlights.
- Prepare comparison charts to easily compare each alternative and sub-options against key project metrics, such as projected ridership, costs, station area population, employment, and changes to Vehicle Miles Traveled (VMT) and CO2 emissions.

Task 5.2 Automated Transit Network System, Feasibility Study Report and Feedback - Develop the draft report for the Feasibility Study Draft Report, with a focus on the preferred ATN system. The report will include a summary of work completed, methodology, and project need statement.
- Prepare a presentation on the draft final report and present draft report for review and feedback by community members, stakeholders, City staff and City Council. - Incorporate feedback and present the final Study report to City staff and City Council.

Task 5.3 Project Implementation Next Steps
- Develop a work plan, scope, and preliminary schedule for future phases of the project, such as detailed design, engineering, and environmental review. - Identify potential funding sources and grants for design, engineering, and construction. 788
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT B

PAYMENT PROVISIONS

1. COMPENSATION TO CONTRACTOR:
a. Provided Contractor is not in default under this Contract, Contractor shall be compensated in the manner set forth herein.
b. All payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photocopying, meals and travel, etc.). Invoices shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request. c. All City vendors receiving new contracts shall sign up to receive electronic payments through the City’s Automated Clearinghouse (ACH) payments service/provider.

2. SUBMISSION OF INVOICES:

Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:

Attention: City of Richmond Finance/Account Payable
Project Manager: _______________________
P.O. Box 4046
Richmond, CA 94804

3. All invoices that are submitted by Contractor shall be subject to the approval of the City Project Manager, _______________________, before payments shall be authorized.
a. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.
b. All appropriate permits, certificates, and licenses, including a City business license shall be obtained and maintained for the duration of this Contract before any payment is authorized.

4. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract is executed by the City. The insurance coverage required by this Contract shall be maintained by Contractor for the duration of this Contract and must be in place before any payment is authorized.

Janney Lockman Janney Lockman Kimley-Horn
789
Proposal for City of Richmond Feasibility Study:

Integrating an Automated Transit Network
City of Richmond  TTCAOAK006567.2025  xiv

8. COST PROPOSAL
Category/Title
Billing Rate $430 $370 $335 $270 $245 $210 $190 $170 $145 Task 1 Project Initiation 20 22 42 $ 12,020

1.1 Project Kick-off Meeting 4 4 8 $ 2,320

1.2 Ongoing Staff Coordination 16 18 34 $ 9,700
Task 2 Stakeholder Coordination and Public Outreach 14 42 38 60 16 170 $ 35,970

2.1 Public Involvement Plan 2 10 2 14 $ 3,610

2.2 Development of Outreach Tools and Implementation
of Public Involvement Plan 12 32 36 60 16 156 $ 32,360
Task 3 Existing Conditions and Evaluation Framework 4 4 4 50 68 130 $ 25,960

3.1 Study Area Background Research 2 4 30 48 84 $ 16,280

3.2 Evaluation Framework 2 4 20 20 46 $ 9,680
Task 4 Automated Transit Network Development 10 14 22 34 10 52 24 140 306 $ 67,760

4.1 Develop ATN Concept 6 6 10 10 24 42 98 $ 22,780

4.2 Service Operating Plans 2 4 20 20 46 $ 9,680

4.3 Travel Demand Forecasting and Modeling 4 18 4 24 48 98 $ 19,900

4.4 Cost Estimates 4 2 8 16 4 30 64 $ 15,400
Task 5 Evaluation of Automated Transit Service & Final 6 18 6 44 110 10 194 $ 40,100

5.1 Automated Transit Service & Evaluation 4 12 32 48 $ 9,440

5.2 Automated Transit Network System, Feasibility Study Report and Feedback 2 8 6 20 48 10 94 $ 19,100

5.3 Project Implementation Next Steps 4 6 12 30 52 $ 11,560 Task 6 Fiscal Management 12 24 16 52 $ 11,800

6.1 Invoicing 6 12 16 34 $ 7,060

6.2 Quarterly Reports 6 12 18 $ 4,740
TOTAL HOURS 16 82 26 38 58 230 24 378 42 894
Subtotal Labor: $6,880 $30,340 $8,710 $10,260 $14,210 $48,300 $4,560 $64,260 $6,090 $ 193,610 Other Direct Costs $ 2,350
Mileage/Printing $ 1,000
Survey Platform $ 1,350
TOTAL COST: $ 195,960
Sr. Professional I
City of Richmond
Feasibility Study: Integrating an Automated Transit Network Kimley-Horn and Associates, Inc.

Sr. Professional I Professional Analyst II Analyst II Analyst I Support Staff

TOTAL HOURS TOTAL COST
Sr. Professional II Sr. Professional II
Category/Title
Billing Rate $430 $370 $335 $270 $245 $210 $190 $170 $145 Task 1 Project Initiation 20 22 42 $ 12,020

1.1 Project Kick-off Meeting 4 4 8 $ 2,320

1.2 Ongoing Staff Coordination 16 18 34 $ 9,700
Task 2 Stakeholder Coordination and Public Outreach 14 42 38 60 16 170 $ 35,970

2.1 Public Involvement Plan 2 10 2 14 $ 3,610

2.2 Development of Outreach Tools and Implementation
of Public Involvement Plan 12 32 36 60 16 156 $ 32,360
Task 3 Existing Conditions and Evaluation Framework 4 4 4 50 68 130 $ 25,960

3.1 Study Area Background Research 2 4 30 48 84 $ 16,280

3.2 Evaluation Framework 2 4 20 20 46 $ 9,680
Task 4 Automated Transit Network Development 10 14 22 34 10 52 24 140 306 $ 67,760

4.1 Develop ATN Concept 6 6 10 10 24 42 98 $ 22,780

4.2 Service Operating Plans 2 4 20 20 46 $ 9,680

4.3 Travel Demand Forecasting and Modeling 4 18 4 24 48 98 $ 19,900

4.4 Cost Estimates 4 2 8 16 4 30 64 $ 15,400
Task 5 Evaluation of Automated Transit Service & Final 6 18 6 44 110 10 194 $ 40,100

5.1 Automated Transit Service & Evaluation 4 12 32 48 $ 9,440

5.2 Automated Transit Network System, Feasibility Study Report and Feedback 2 8 6 20 48 10 94 $ 19,100

5.3 Project Implementation Next Steps 4 6 12 30 52 $ 11,560 Task 6 Fiscal Management 12 24 16 52 $ 11,800

6.1 Invoicing 6 12 16 34 $ 7,060

Sr. Professional I Professional Analyst II Analyst II Analyst I Support Staff

TOTAL HOURS TOTAL COST
Sr. Professional II Sr. Professional II
BR00PUSTD.A.CCT
790
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. All required written notices shall be delivered: (i) by hand; or (ii) sent by registered, express, or certified mail, with return receipt requested or with delivery confirmation requested from the U.S. postal service; or (iii) sent by overnight or same day courier service at the party’s respective address listed in this Section.

2. Each notice shall be deemed to have been received on the earlier to occur of:
actual delivery or the date on which delivery is refused; or three (3) days after notice is deposited in the U.S. mail or with a courier service in the manner described above (Sundays and City holidays excepted).

3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.

4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:

City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Email: ________________________________________________

5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:

Attn:

Email: ________________________________________________ Janney Lockman [email protected] Kimley-Horn Kimley-Horn 1300 Clay Street, Suite 900 Oakland, CA 94612 [email protected] Adam Dankberg 791
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT D

GENERAL CONDITIONS

1. INDEPENDENT PARTIES:

Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor.

The manner and means of conducting the services and tasks are under the control of Contractor except to the extent they are limited by statute, rule or regulation and the express terms of this Contract. No civil service status or other right of employment will be acquired by virtue of Contractor’s services. None of the benefits provided by the City to its employees, including but not limited to unemployment insurance, workers’ compensation plans, vacation and sick leave, are available from the City to Contractor, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-employee relationship from any compensation due to Contractor. Payments of the above items, if required, are the responsibility of Contractor.

2. TIME IS OF THE ESSENCE:

Contractor and the City agree that time is of the essence regarding the performance of this Contract.

3. STANDARD OF CARE:

Contractor agrees to perform all services hereunder in a manner commensurate with the prevailing standards of like professionals or service Contractors, as applicable, in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City.

4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):

Contractor assumes all responsibility for verifying the identity and employment authorization of all of its employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Contractor shall indemnify, defend, and hold the City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Contractor.

5. NON-DISCRIMINATION:

Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, Kimley-Horn
792
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.

6. CITY PROPERTY:
a. Each and every report, draft, work product, map, record, applicable plans, drawings, calculation, data, specification, video, graphic, or any other material or document produced, prepared or caused to be prepared by Contractor pursuant to or in connection with this Contract shall be the exclusive property of the City. b. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 11 below, indemnify, defend and hold the City harmless from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data. c. No report, information or other data given to or prepared or assembled by Contractor pursuant to this Contract shall be made available to any individual or organization by Contractor without prior approval of the City Manager or their designee. d. Contractor shall, at such time and in such form as City Manager or their designee may require, furnish reports concerning the status of services and tasks required under this Contract.

7. RECORDS:
a. Contractor shall maintain complete and accurate records with respect to the services, tasks, work, documents and data in sufficient detail to permit an evaluation of Contractor’s performance under the Contract, as well as maintain books and records related to sales, costs, expenses, receipts and other such information required by the City that relate to the performance of the services and tasks under this Contract (collectively the “Records”).
b. All Records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the Records to the representatives of the City or its designees during regular business hours upon reasonable prior notice. The City has the right to examine and audit the Records, and to make copies or transcripts therefrom as necessary, and to allow inspection of all proceedings and activities related to this Contract. Such Records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained by Contractor for a period of five (5) years after receipt of final payment.

Kimley-Horn
793
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.

8. PERMITS AND LICENSES:

Contractor, at its sole expense, shall obtain and maintain during the term of this Contract, all appropriate permits, certificates and licenses, including a City business license, required in connection with the performance of the services and tasks hereunder.

The failure to obtain such permits and licenses shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.

9. TERMINATION:
a. Termination Without Default. Notwithstanding any provision herein to the contrary, the City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder immediately upon transmission of written notice to Contractor as provided in Exhibit C “Authorized Representatives and Notices”.
b. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Exhibit B; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

10. CONFLICT OF INTEREST:

Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under Kimley-Horn
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this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

11. HOLD HARMLESS:
a. To the fullest extent permitted by law, Contractor shall indemnify, defend (with counsel acceptable to the City) and hold harmless the City, its City Council, boards, commissions, officials, employees, agents and volunteers (“Indemnitees”) from and against any and all loss, damages, liability, obligations, claims, suits, judgments, costs and expenses whatsoever, including attorney’s fees and costs of litigation (“Claims”), arising from or in any manner connected to Contractor’s performance of its obligations under this Contract or failure to comply with any of its obligations under this Contract or out of the operations conducted by Contractor even if the City is found to have been negligent. If the Claims filed against Indemnitees allege negligence, recklessness or willful misconduct on the part of Contractor, Contractor shall have no right of reimbursement against Indemnitees for the costs of defense even if negligence, recklessness or willful misconduct is not found on the part of Contractor. Contractor shall not have any obligations to indemnify Indemnitees if the loss or damage is found to have resulted solely from the negligence or the willful misconduct of the City. The defense and indemnification obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract. b. This indemnification obligation shall survive this Contract and shall not be limited by any term of any insurance policy required under this Contract; provided however, that if this Contract is for design professional services, this indemnity provision is limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional (as defined in California Civil Code section 2782.8).

12. LIMITATIONS UPON SUBCONTRACTING AND ASSIGNMENT:
a. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.
b. Contractor shall not assign, sublease, hypothecate, or transfer this Contract, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of the City Manager. Contractor shall submit a written request for consent to transfer to the City Manager at least thirty (30) days in advance of the desired transfer.

The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for Kimley-Horn
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money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent. c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or jointventure or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then Contractor shall submit a written request for consent to add subcontractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion. e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor.
f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.”
g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.

13. SAFETY:
a. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor will be solely and completely responsible for conditions of all vehicles owned or operated by Contractor, including the safety of all persons and property during performance of the services and tasks under this Contract.

Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours. In addition, Contractor will comply with all safety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable Kimley-Horn
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federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.
b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.
c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings.

Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.

14. INSURANCE:

Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

15. COMPLIANCE WITH ALL APPLICABLE LAWS:
a. During the term of this Contract, Contractor shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City of Richmond which affect the manner in which the services or tasks are to be performed by Contractor, as well as all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Contractor shall comply with all applicable laws, state and federal and all ordinances, rules and regulations enacted or issued by the City. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50,

2.52, 2.56, and 2.60, if applicable.
b. Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor is required to provide the City with documents and information verifying its compliance with the Living Wage Ordinance. Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance as prescribed in § 2.60.070 of the Municipal Code.

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c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor. d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies.

Contractor agrees to abide by the terms and conditions of said policies.

16. INTEGRATED CONTRACT:

The Recitals and exhibits are a material part of this Contract and are expressly incorporated herein. This Contract represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Contract will be effective only by written execution signed by both the City and Contractor.

17. CONFLICTING PROVISIONS:

In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Condition as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

18. FORCE MAJEURE:

Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

19. CONFLICT OF LAW:

This Contract shall be interpreted under, and enforced by the laws of the State of Kimley-Horn
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California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Contract and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Contract (or the successors of those authorities). Any suits brought pursuant to this Contract shall be filed with the courts of the County of Contra Costa, State of California.

20. CLAIMS:

Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

21. INTERPRETATION:

This Contract shall be interpreted as if drafted by both parties.

22. WARRANTY:

If any product is be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

23. SEVERABILITY:

In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

24. AUTHORITY:

City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor, Kimley-Horn
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and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.

25. WAIVER:

The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach. Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payment therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

26. COUNTERPARTS:

This Contract may be executed in any number of counterparts (including by fax, PDF, DocuSign, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.

27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):

The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit G.

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EXHIBIT E

SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):

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EXHIBIT F

INSURANCE PROVISIONS
☐ CHECK HERE IF RISK MANAGEMENT HAS APPROVED WAIVING INSURANCE REQUIREMENTS FOR THIS CONTRACT.

1. CERTIFICATES: Before the commencement of the terms of this Contract, and during the entire term of this Contract and any extension or modification thereof, Contractor shall furnish the City’s Risk Manager with certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with coverage requirements set forth by the City and incorporated herein.

Such certificates, which do not limit Contractor’s indemnification, shall also contain substantially the following statement:
“Should any of the above insurance covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall provide thirty (30) days’ advance written notice to the City of Richmond.

Attention: Risk Manager.”
Contractor shall maintain in force at all times during the performance of this Contract all appropriate coverage of insurance required by this Contract with an insurance company licensed to offer insurance business in the State of California with a current A.M. Best’s rating of no less than A:VII or Standard & Poor’s Rating (if rated) of at least BBB unless otherwise acceptable to the City. Contractor shall deliver updated insurance certificates to the City at the address set forth in Exhibit C prior to the expiration of the existing insurance certificate for the duration of the term of Contract.

Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.

2. COVERAGE REQUIREMENTS: The City’s insurance requirements depend upon the type of service being provided and/or the provider. The City’s insurance requirements will fall into one of the following categories (unless otherwise provided by the City):

Consultants and Contractors – Type 1
Professional Services – Type 2
Environmental Risk/Hazardous Waste Material – Type 3
Lease of City Property – Type 4
Vendors, Suppliers, Small Grant Recipients & Nonprofit Organizations – Type 5 Transportation Providers – Type 6
Professional Services Pyrotechnics – Type 7
Cyber and I.T. Risks – Type 8
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The insurance requirements classification applicable to this Contract shall be attached to this Exhibit F and made a part hereof.

3. FAILURE TO SECURE: If Contractor at any time during the term hereof should fail to secure or maintain the foregoing insurance, the City shall be permitted to obtain such insurance in Contractor’s name or as an agent of Contractor and shall be compensated by Contractor for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid.

4. SUFFICIENCY OF INSURANCE: The insurance limits required by the City are not represented as being sufficient to protect Contractor. Contractor is advised to consult Contractor’s insurance broker to determine adequate coverage for Contractor. The coverage and limits shall be (1) the minimum coverage and limits specified in this Contract; or (2) the broader coverage and maximum limits of the coverage carried by or available to Contractor; whichever is greater.

INSERT INSURANCE REQUIREMENTS CLASSIFICATION APPLICABLE TO THIS CONTRACT: (IF NECESSARY, CONFIRM WITH RISK MANAGER)
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EXHIBIT G

SANCTUARY CITY COMPLIANCE STATEMENT
The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”).

Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;
ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Printed Name: Title:

Signed: Date:

Business Entity:

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July 1, 2025
Public Works
DATE: July 1, 2025
TO: Mayor Martinez and Members of the City Council
FROM: Daniel Chavarria, PE, Director of Public Works
Tawfic Halaby, PE, Deputy Director of Public Works
Carl Capistrano, Public Works Superintendent
Will Santana, Stationary Engineer Supervisor
Subject: Resolution to Award a Contract to Legacy Mechanical & Energy Services, Inc. for As-Needed Repairs and Service FINANCIAL IMPACT: The proposed expenditure of $150,000 over a three-year period, with an option to extend an additional two years at $50,000 per year will be funded from the Public Works Facilities budget (Account String: 01232231-400524).

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
ISSUE:

The Facilities Maintenance Division is requesting City
Council to adopt a resolution approving a three-year
contract, with two optional one-year extensions, with
Legacy Mechanical & Energy Services, Inc. to provide
specialized mechanical repairs and maintenance
services.

RECOMMENDED ACTION: ADOPT a resolution awarding a three-year contract to Legacy Mechanical & Energy Services, Inc., for asneeded major mechanical building maintenance repairs and service, for a term beginning July 1, 2025, to June 30, 2028, in a not-to-exceed amount of $150,000, with an option to extend for two additional one-year terms in a not-to-exceed amount of $50,000 each additional year –
Public Works Department (Daniel Chavarria 510-620-
5478/Tawfic Halaby 510-620-548/Carl Capistrano 620-
6896/Will Santana 510-620-6696).

AGENDA
REPORT
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July 1, 2025
DISCUSSION:

Mechanical system failures occasionally occur at City facilities that require specialized technical services or repairs. To ensure these systems can be addressed promptly and effectively, the Public Works Department issued a Request for Qualifications (RFQ) to identify experienced mechanical contractors to provide specialized repair and maintenance services, including major mechanical building systems work, on an asneeded basis across various City facilities.

The firm hired for mechanical building maintenance services may perform some or all the following tasks:
 Inspection and operation services for sewage and dewatering pumps  Inspection and cleaning of debris interceptors
 Annual testing and certification of reduced pressure backflow preventers  Checking condensate pumps for proper operation
 Performing quarterly maintenance for all HVAC system
 Reviewing alarm systems
 Implementing software enhancement and upgrades
 Performing other incidental mechanical related work on an as-need basis On March 24, 2025, the City issued a Request for Qualifications (RFQ) for as-needed Mechanical Building Maintenance Services (Attachment 1). The RFQ was posted on the City’s Bids Online platform, and 1,100 registered firms were notified. When the bid period was closed on April 10, 2025, the City received one proposal, from Legacy Mechanical & Energy Services, Inc. City staff reviewed the proposal and found it to be responsive to the RFQ (Attachment 2). Legacy Mechanical & Energy Services, Inc., is a highly qualified firm and City staff recommends City Council adopt the resolution awarding the as-needed major mechanical building maintenance services contract to Legacy Mechanical & Energy Services, Inc. (Attachment 3 and 4).

DOCUMENTS ATTACHED:

Attachment 1 – Request for Qualifications
Attachment 2 – Evaluation Forms
Attachment 3 – Resolution
Attachment 4 – Proposed Contract
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Request for Qualifications
(RFQ)
Mechanical Building
Maintenance Contractor
RFQ Release Date:

March 27, 2025
Qualifications Due by:
1:00 PM on April 10, 2025
Submit Qualifications through:

City of Richmond Bids Online
RFQ Contact:

Will Santana, Stationary Engineer
Supervisor, (510) 620-6696
[email protected]
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Table of Contents
I. Introduction …………………………………………………………………………….………
II. Scope of Services & General Information ……………………………….……. ….…….

III. Timeline ………………………………………………………………………….….…………
IV. Contract Terms and Conditions …………………………………………….….………… V. Proposal Submittal Guidelines.………………………….…………….………...………… VI. Required Submission Package …………………………….…………………….……….

VII. Evaluation and Selection Criteria ………………………….…………………….……… VIII. Special Conditions ……………….………………………………………………….…….

Attachments
Attachment A: Standard Contract (Sample)
Attachment B: Insurance Requirements – Type 1: Consultants and Contractors Attachment C: Richmond Sanctuary City Contracting Ordinance Attachment D: Sanctuary City Compliance Statement
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Section I: Introduction
Purpose
The City of Richmond is requesting proposals from firms interested in providing As-Needed Mechanical Building Maintenance Services for approximately 50 facilities throughout the City of Richmond including but not limited to the Civic Center Plaza Complex, Richmond Swim Center, Richmond Plunge, Fire Stations/Training Center, Community Centers, Libraries and more. The prime contractor responding to the Request for Qualifications (RFQ) shall be a registered Mechanical Building Maintenance Services Contractor in the State of California. Respondents may be union contractors, signatory to one or more local trade unions; however, this is not a requirement. The Mechanical Building Contractor must demonstrate a successful history, for a minimum of (5) years, in the San Francisco Bay Area, in the area of occupied office complexes. Additionally, the Mechanical Building Contractor should be able to show a demonstrated ability to manage numerous small projects simultaneously.

The City of Richmond
The City of Richmond was incorporated in 1905 after the Santa Fe Railroad established its western terminus at Point Richmond in 1899, with ferry service to San Francisco. The City grew significantly at the onset of World War II with the opening of the Kaiser Richmond Shipyards at Richmond’s South Shoreline in 1941 (its population quadrupled from 23,600 in 1940 to over 93,700 in 1943), as tens of thousands of new residents immigrated to the City to work in the shipyards, many of whom were Black. During the decades that followed, major developments such as Marina Bay, the Hilltop Shopping Center, the Knox Freeway, and Richmond Parkway shaped the economy and geography of Richmond. Residential development continued, and thousands of Asian and Pacific Islander and Latino persons immigrated to the community.

Today, Richmond is a diverse and growing maritime, industrial, and residential community, with a population of over 110,000. The City is located on a peninsula 16 miles northeast of San Francisco, directly across the San Francisco Bay, and has a total area of 56 square miles, of which 33.7 are land area and 22.3 are water area.

RFQ Overview
This RFQ describes the scope of work, contract terms, proposal submission requirements, and evaluation criteria for Mechanical Building Services contract. The anticipated term of this contract will be for a period of three (3) years for $150,000, with an option to extend the contract for an additional two (2) years at $50,000 per year for a total amount of $100,000.

Section II: Scope of Services & General Information
The City is looking for a qualified Mechanical Contractor to conduct quarterly, semi-annual, or annual maintenance for the Civic Center Plaza, including but not limited to the 440 Community Service Building and 450 City Hall. Additionally, the contractor will be available on an as-needed basis for repair, replacement and maintenance of approximately 50 City Facilities. Mechanical services should include plumbing and equipment; perform inspection and operation checklist for sewage and dewatering pumps, inspect and clean sand interceptor; test and certify reduced pressure back flow preventers annually, check condensate pumps at fan coils for proper 809
operation; for all HVAC, boilers and equipment; review alarms; tune software/communication, troubleshoot, implement software enhancements, and all mechanical incidental related issues.

The anticipated total aggregate contract amount for the mechanical contractor is $150,000 for a period of three (3) years, with the possibility of two, one year, $50,000 extensions upon Department Head approval.

GENERAL INFORMATION
It is the intent of the City to utilize prime and sub consultants located in the City of Richmond to the fullest extent practical. Accordingly, firms proposing to be the prime contractor, which are located outside Richmond are encouraged to subcontract and/or either establish Mentor Protégé relationships, joint ventures or other consulting and contracting arrangements with Richmond-based firms. Refer to the City Local and Small Local Business Enterprise Program for details regarding the current minimum participation requirement.

Interested consultants may obtain copies of the RFQ from the City of Richmond's website www.ci.richmond.ca.us/bids.

1. The Public Works Department will assign a representative as the Project Manager for all projects.

2. The prime contractor or principal joint venture partner selected for this project shall obtain or provide proof of having a current City of Richmond Business License.

3. Compliance with City Ordinances:

The prospective contractor agrees to comply with the City of Richmond's Local Business ordinance, Local Employment Program, Living Wage Ordinance, Ban the box (Exhibits 1-4)

4. "Attachment A" is a sample of the City of Richmond's Standard Contract agreement.

Please note that the City Attorney's Office is typically not inclined to make any revisions to the standard agreement.

5. The City reserves the right to reject any and all proposals submitted.

6. All responses to the RFQ become the property of the City.

7. The RFQ does not commit the City to award a contract or to pay any cost incurred in the preparation of the proposal.

8. The City reserves the sole right to evaluate each proposal and to accept or reject any or all proposals received as a result of the RFQ process. 810

9. The City reserves the unqualified right to modify, suspend, or terminate at its sole discretion any and all aspects of the RFQ and/or RFQ process, to obtain further information from any and all consultant teams and to waive any defects as to form or content of the RFQ or any responses by any consultant teams.

10. The City may require a service provider to participate in negotiations and submit technical information or other revisions to the service provider's qualifications as may result from negotiations.

11. Once a final award is made, all RFQ responses, except financial and proprietary information, become a matter of public record and shall be regarded by the City as public records. The City shall not in any way be liable or responsible for the disclosure of any such records or portions thereof if the disclosure is made pursuant to a request under the Public Records Act.

12. The Fair Political Practices Act and/or California Government Code Section 1090, among other statutes and regulations may prohibit the City from contracting with a service provider if the service provider or an employee, officer or director of the service providers' firm, or any immediate family of the preceding, or any sub-consultant or consultant of the service provider, is serving as a public official, elected official, employee, board or commission member of the City who will award or influence the awarding of the contract or otherwise participate in the making of the contract. The making of a contract includes actions that are preliminary or preparatory to the selection of a Consultant such as, but not limited to, involvement in the reasoning, planning and/or drafting of solicitations for bids and RFQ’s, feasibility studies, master plans or preliminary discussions or negotiations.

13. The Fair Political Practices Act and/or California Government Code Section 1090, among other statutes and regulations may prohibit the City from contracting with a service provider if the service provider or an employee, officer or director of the service providers' firm, or any immediate family of the preceding, or any sub-consultant or consultant of the service provider, is serving as a public official, elected official, employee, board or commission member of the City who will award or influence the awarding of the contract or otherwise participate in the making of the contract. The making of a contract includes actions that are preliminary or preparatory to the selection of a Consultant such as, but not limited to, involvement in the reasoning, planning and/or drafting of solicitations for bids and RFQ’s, feasibility studies, master plans or preliminary discussions or negotiations.
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14. The Fair Political Practices Act and/or California Government Code Section 1090, among other statutes and regulations may prohibit the City from contracting with a service provider if the service provider or an employee, officer or director of the service providers' firm, or any immediate family of the preceding, or any sub-consultant or consultant of the service provider, is serving as a public official, elected official, employee, board or commission member of the City who will award or influence the awarding of the contract or otherwise participate in the making of the contract. The making of a contract includes actions that are preliminary or preparatory to the selection of a Consultant such as, but not limited to, involvement in the reasoning, planning and/or drafting of solicitations for bids and RFQ’s, feasibility studies, master plans or preliminary discussions or negotiations.

15. Award of a contract does not guarantee that a Contractor or its sub consultants will actually receive any work. Work will be assigned on an as-needed basis at the sole discretion of the City.

16. Contractor Performance Evaluations will be completed by Project Coordinator/Manager for each primary consultant within 70 days upon the completion of an individual project or assignment. Interim evaluations shall also be prepared for projects of a long duration (i.e. over one year) or if the consultant's performance merits notification of any deficiencies.

Information is to be submitted to and kept on file by the Department of Infrastructure Maintenance and Operations for five (5) years. A copy of the evaluation shall also be provided to the consultant. These forms may be used, in part, as a reference to evaluate the contractor for future City professional services contracts.

17. Insurance Requirements: Attachment B summarizes insurance requirements relative to this project.

18. Building permit costs and hazardous materials testing costs will be paid by the City, either up-front or as a pass-through with no markup.

Section III: Timeline
The tentative time schedule for this contract is as follows:

1. Proposal deadline …………………………………...………... April 10, 2025

2. Proposal evaluations …………………………………………. April 24, 2025

3. Firm selection ………………………………………….………April 27, 2025

4. Contract approval estimated by City Council …………. June 3, 2025 Section IV: Contract Terms and Conditions
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Contract Term
The anticipated term of this contract will be for a period of three (3) years, with an option to extend the contract for an additional two (1) year terms upon mutual agreement of both parties.

Licenses
The successful Contractor and all subcontractors used in the work will be required to hold or to obtain a City of Richmond business license for which the fee will not be waived. Prior to the start of work, the successful Contractor shall obtain all other required permits from the City of Richmond, for which the fees will not be waived. The successful Contractor shall also obtain any other permits required from other agencies for the completion of the project, for which the fees will not be waived.

Sanctuary City Contracting Ordinance (SCCO)
The Richmond Sanctuary City Contracting Ordinance No. 12-18 (Attachment C) prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Proposers must submit the attached Sanctuary City Compliance Statement with their Proposal (Attachment D).

Insurance Requirements
Contractor shall maintain in full force and effect during the entire contract term the Insurance Requirements as described in “City of Richmond - Insurance Requirements -” Type 1 - Consultants and Contractors (Attachment B).

Section V: Proposal Submission Guidelines
Electronic Proposals shall be submitted via the City’s secure online bidding system. All required sections of the proposal must be submitted via the website. Contractor is solely responsible for “on time” submission of their electronic proposal. The Bid Management System will not accept late proposals, and no exceptions shall be made. Contractors will receive an e-bid confirmation number with a time stamp from the Bid Management System indicating that their bid was submitted successfully. The City will only receive those proposals that were transmitted successfully.

Interested parties may download copies of the above-mentioned proposal by visiting the City's web site, www.ci.richmond.ca.us/bids. To download RFQ, new vendors will be required to register. Once the vendor downloads any documents relative to a solicitation, that vendor's name will appear on the Prospective Bidders list for that project and will receive any addenda or notifications relating to the RFQ.

All proposals must be submitted by 1:00 PM on April 10, 2025 813
Proposals should be well-organized and address all aspects of the RFQ. Include information on your company profile and experience, relevant project examples, your proposed staffing plan, pricing structure, and references.

All questions and requests for clarification regarding the RFQ must be submitted in writing by 1:00 PM PST, on April 3, 2025 via the BidsOnline system under the Q&A tab. Staff will provide responses in writing to all questions and post them on the BidsOnline website for reference by all interested vendors.

The COR reserves the right to conduct interviews with shortlisted vendors. Proposals become the property of the COR and may be subject to public disclosure after the selection process is complete.

Any party submitting a proposal shall not contact or lobby any City Council member, City official, employee (except those specified for contact) or agent regarding the RFQ. Any party attempting to influence or circumvent the RFQ, bid submittal, and review process may have their proposal rejected for violating this provision of the RFQ.

Section VI: Required Submission Package
The submission package must also include the following:

1. Transmittal Letter
a) Addressed to Will Santana, Stationary Engineer Supervisor, Public Works b) Signed by an officer of the prime contractor. In case of joint venture or other joint-prime relationship, an officer of each venture partner shall sign. c) Confirm that all elements of this RFQ have been reviewed and understood d) Express company’s willingness to enter into an agreement under the terms and conditions prescribed by this RFQ, insurance requirements (Attachment B) and in the sample Service Agreement (Attachment A);
e) Confirm that vendor has a minimum of five (5) years verifiable experience

2. Project Team
a) In response to this RFQ, the prime contractor shall be a Mechanical Building Contractor. Although project assignments are yet defined, it is recommended to propose a typical Project Team (with sub-contractors, if and as appropriate) using a hypothetical percentage of work distribution. The proposed Project Team must be able to demonstrate expertise and experience, and the ability to comprehensively handle the various types of projects that are normally assigned to Mechanical Building Contractor companies. Additionally, the Project Team 814
must reflect compliance with the City's Local and Small Local Business Enterprise Program, and a true intent to utilize the listed sub-consultants. b) List prime and sub-contractors with individual addresses, telephone numbers and areas of expertise. Briefly describe the project responsibility of each team member.

3. Project Personnel
a) Prime Contractor: Provide a detailed resume of the proposed principal-in-charge and the project contractor(s) who shall be a full-time employee of the prime contractor for each project. Clearly identify experience relative to each type of project. Both shall be professionals currently licensed in the State of California.

DO NOT SUBMIT OTHER RESUMES.
b) Sub-Contractors: Provide a detailed resume of the proposed project manager who shall be a full-time employee of each subcontractor for this project. Clearly identify relevant experience. He/she shall be a professional currently licensed in the State of California, if applicable. DO NOT SUBMIT OTHER RESUMES. c) Confirm that the key project personnel identified by the Prime Contractor and Sub-contractors shall not be substituted without approval of the City. The City must also approve any new, key team members.

4. Relevant Experience – Prime Contractor and Sub-Consultants a) Describe experience in providing comprehensive mechanical building services and project management of projects similar to the City of Richmond Civic Center facilities.
b) Describe experience and ability to work effectively with City staff in developing a successful project.
c) Prime contractor shall provide graphic illustrations of a maximum of five projects.

For each project for which descriptions are to be included, provide the following information:
i. Project name and location.
ii. Brief description of project scope.
iii. Month and year mechanical building services commenced and was (or will be) completed.
iv. Service contract cost.
v. Firm's project responsibility.
vi. Client name, address, contact person, and telephone number.

5. Project Approach and Organization
a) With reference to Sections I, II and III of this RFQ, present your approach and organization for providing services on City of Richmond projects. Indicate your understanding of the critical project elements, and what special approaches your team will feature to manage these elements.
b) Describe how you intend to interface with City staff. 815

6. References
a) Prime Contractor and Sub-Contractors: Three business related references, giving name, company, address, telephone number and business relationship to firm(s). b) Proposed Project Manager(s): Two business related references, giving name, company, address, telephone number and business relationship to project manager.

7. Hourly Billing Rates
a) Prime Contractor and Sub-Contractors shall provide a complete list of all staff hourly rates by category, i.e., Principal, Project Manager, Project Professional, Technician, Clerical, etc. Hourly rates shall be all-inclusive, i.e., base salary, fringe benefits, overhead, profit, etc.
b) Hourly billing rates are not subject to an increase for a minimum period of two years from the submittal due date of the proposal. Any requested increases thereafter are subject to the approval of the City, and are not guaranteed to be granted.
c) Note: All rates shall be prevailing wage or better.

Section VII: Evaluation and Selection Criteria
The selection committee will evaluate, and rate proposals based on the following criteria:
816
All proposals will be reviewed to determine conformance with the RFQ requirements. Failure to meet the requirements may be cause for rejection of the proposal. Any proposal which is incomplete, conditional, or contains irregularities may also be rejected.

COR Reserves the right to:
● Select any proposal as a basis for written or oral communication with any or all of the companies or individuals when such action is considered to be in the best interest of the City of Richmond.
● Exercise discretion and apply its judgment with respect to selection of any proposals submitted.
● Reject all proposals.

Evaluation Criteria Maximum Points

1. Qualifications
- Professional background and qualifications of team
members and firm comprising the team. 25

2. Experience
- Past, recently completed, or on-going projects that will substantiate experience.
- Prior experience and ability to work with City staff in developing a successful project.
25 3. Organization
- Available staff and specialized resources, if any.
- Level of technological advancement and innovation
- Capacity and flexibility to meet schedules, including any unexpected work
20 4. Approach
- Understanding of the nature and extent of the services required and an outline of how the work will be performed. - Awareness of potential problems and providing possible solutions.
- Ability to perform on short notice and under time
constraints.
- Cost and quality control procedures in design and
construction
25 5. Other Factors
- Presentation, completeness, clarity, organization, and responsiveness of proposals.
5 Total Potential Points 100
817
Depending on the content as determined by the selection committee, COR may conduct interviews of the top-ranking firms before final selections are made.

The total points for the written proposal combined shall be used to determine the top candidate(s). The selection committee may then consider references and responsibility before selecting the finalist. The selection committee shall select the Proposer that is evaluated to be most competitive, and whose response is deemed to be in the best interest of this requirement.

COR may negotiate elements of the contract as required to best meet the needs of COR, with the apparent successful Proposer. If, during contract negotiations and/or during the terms of the agreement, the Successful Proposer finds that the requirements can be met in a more advantageous way, the successful Proposer shall notify COR in writing of such finding. COR may include such changes in the Contract.

If COR determines, in the course of negotiations, that a satisfactory contract cannot be executed in a timely fashion, COR may reject the successful Proposer and either terminate the procurement process or initiate negotiations with other Proposers in the order of their relative ranking.

A. CONTRACT NEGOTIATIONS

1. Upon completion of the proposal review process, the City intends to execute an asneeded mechanical building maintenance services contract with the selected contractor. The anticipated total contract value is $150,000 over a three-year period, with the possibility of two one-year extensions, each valued at $50,000, subject to Department Head approval. If the City and the selected contractor are unable to reach an agreement on the contract terms within a reasonable time frame, the City reserves the right to terminate negotiations and begin discussions with the next contractor, proceeding as necessary.

2. The contract amount will be for a maximum not-to-exceed amount, based on the tasks listed in Article, and the rates submitted in response to Article, or lesser rates mandated by the City.

3. Reimbursable expenses are subject to the prior approval of the City. The amount for such expenses will be included in the maximum not-to-exceed amount.

B. CONTRACT AWARD

1. Upon successful completion of the negotiations, a request by City staff will be made to authorize the award of the contract to the selected firm(s).

A sample City of Richmond's Standard Contract agreement is included in this RFQ as Attachment "A". The selected team(s) will be required to enter into a contract that contains similar terms and conditions as in the standard agreement.

Please note that the City Attorney's Office is typically not inclined to make any 818
modifications to the standard agreement, and in particular to the indemnification clause. It is strongly advised that Consultants resolve any reservations regarding the standard agreement prior to responding to this RFQ.

3. Upon authorization to award the contract by the City Council and the submission of necessary documents, the consultant will be issued a Notice to Proceed by the City.

4. The selected consulting team will be required to maintain auditable records, documents, and papers for inspection by authorized local, state and federal representatives. Therefore, the consulting team may be required to undergo an evaluation to demonstrate that the firm uses recognized accounting and financial procedures.

Public Records
All proposals submitted in response to this RFQ become the property of the City of Richmond and public records and, as such, may be subject to public review. Documents protected by law from public disclosure will not be disclosed by the City of Richmond if clearly marked with the word "confidential" on each applicable page. Trade secrets may be marked as confidential only to the extent they meet the requirements of California Government Code section 6254.7. Only information claimed to be a trade secret at the time of submission to the City of Richmond and marked as "confidential" will be treated as a trade secret.

Section VIII: Special Conditions
Reservations
This RFQ does not commit the City of Richmond to award a contract, to defray any costs incurred in the preparation of a proposal pursuant to this RFQ, or to procure or contract for work. COR may reject a proposal without providing the reason(s) underlying the declination. A failure to award a contract to the proposer with the lowest cost proposal shall not constitute a valid cause of action against COR.
819
Public Records
All proposals submitted in response to this RFQ become the property of the City of Richmond and public records and, as such, may be subject to public review. Documents protected by law from public disclosure will not be disclosed by the City of Richmond if clearly marked with the word "confidential" on each applicable page. Trade secrets may be marked as confidential only to the extent they meet the requirements of California Government Code section 6254.7. Only information claimed to be a trade secret at the time of submission to the City of Richmond and marked as "confidential" will be treated as a trade secret.

Right to Cancel
COR reserves the right to cancel or revise, for any or no reason, in part or in its entirety, this RFQ. If COR cancels the RFQ prior to the deadline for proposals or revises the RFQ, notification will be placed on the City of Richmond’s BidsOnline System www.ci.richmond.ca.us/bids.

Limited Liability Company Disclosure Statement (LLCS)
Resolution No. 86-21 (Attachment E), approved by City Council on July 6, 2021, requires disclosure of the identities of beneficial & responsible owners of Limited Liability Corporations (LLC). Proposers must submit the attached Disclosure Statement of Limited Liability Companies Form with their Proposal (Attachment F).

Additional Information
COR reserves the right to request additional information and/or clarification from any or all proposers to this RFP but is under no obligation to do so. 820
821
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Reso. No. XX-25

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DocID #45378v1
RESOLUTION NO. __-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND,

CALIFORNIA, AWARDING A THREE-YEAR CONTRACT TO LEGACY
MECHANICAL & ENERGY SERVICES, INC., FOR AS-NEEDED REPAIR AND SERVICE, FOR A TERM BEGINNING JULY 1, 2025, TO MAY 31, 2028, IN A NOTTO-EXCEED AMOUNT OF $150,000, WITH AN OPTION TO EXTEND FOR TWO ADDITIONAL ONE-YEAR TERMS IN A NOT-TO-EXCEED AMOUNT OF $50,000

EACH ADDITIONAL YEAR

WHEREAS, the Public Works Department periodically experiences mechanical system failures that require additional personnel or specialized technical expertise beyond the capacity of existing staff; and
WHEREAS, the Facilities Maintenance Division has identified the need to hire a qualified contractor to provide repair and service to mechanical systems, including major mechanical building maintenance services, on an as-needed basis at various City facilities; and WHEREAS, the firm hired for mechanical building maintenance services may perform some or all the following tasks:
 Inspection and operation services for sewage and dewatering pumps;  Inspection and cleaning of debris interceptors;
 Annual testing and certification of reduced pressure backflow preventers;  Checking condensate pumps for proper operation;
 Performing quarterly maintenance for all HVAC systems;  Reviewing alarm systems;
 Implementing software enhancements and upgrades; and
Performing other incidental mechanical-related work on an as-needed basis; and WHEREAS, on March 24, 2025, the City issued a Request for Qualifications for asneeded mechanical building maintenance services, which was posted on the City’s Bids Online platform and sent to 1,100 registered vendors; and
WHEREAS, when the bid period was closed on April 10, 2025, the city received one proposal, from Legacy Mechanical & Energy Services, Inc.; and WHEREAS, staff reviewed the proposal and found it to be responsive to the Request for Qualifications. Legacy Mechanical & Energy Services, Inc., is a highly qualified firm and staff recommends City Council award an as-needed major mechanical building maintenance services contract to Legacy Mechanical & Energy Services, Inc.; and WHEREAS, funding for the contract will be provided from the Public Works Facilities budget (01232231-400524), with a total expenditure of $150,000 over a three-year period, and the option to extend for an additional two years at $50,000 per year.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richmond awards a three-year contract with Legacy Mechanical & Energy Services, Inc. for a term beginning on July 1, 2025, and ending on June 30, 2028, in an amount of $150,000, with an option to extend an additional two years at $50,000 per year.

BE IT FURTHER RESOLVED that the City Council of the City of Richmond authorizes the City Manager to extend the contract for two optional one-year terms. *********************
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Reso. No. XX-25

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DocID #45378v1
I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting thereof held _____________, by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:

Mayor
Approved as to form:

City Attorney
State of California }
County of Contra Costa : ss.

Pamela Christian, Clerk of the City of Richmond
825
Reso. No. XX-25

Page 3 of 3 ends

DocID #45378v1
CLERK’S

CERTIFICATE
I, Pamela Christian, City Clerk of the City of Richmond, do hereby certify as follows:

The foregoing resolution is a full, true and correct copy of Resolution No. XX-XX duly adopted at a regular meeting of the City Council of said City duly and regularly held at the regular meeting place thereof on the [X day of Month Year], of which meeting all the members of said City Council had due notice and at which a majority thereof were present; and that at said meeting said resolution was adopted by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

An agenda of said meeting was posted before said meeting at City Hall, 450 Civic Center Plaza in the City of Richmond, California, a location freely accessible to members of the public, and a brief description of said resolution appeared on said agenda.

I have carefully compared the foregoing with the original on file and of record in my office, and the foregoing is a full, true and correct copy of the original resolution adopted at said meeting.

Said resolution has not been amended, modified or rescinded since the date of its adoption and the same is now in full force and effect.

Dated: , 2024.

City Clerk of the City of Richmond
[SEAL]
826

CITY OF RICHMOND

STANDARD CONTRACT
Department: City Project Manager:

City Project Manager E-mail: City Project Manager Phone No:

Vendor No: Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond, a municipal corporation (“the City”), and the following named Contractor:

Contractor Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

2. Term. The effective date of this Contract is _______________________ and terminates _________________ unless terminated earlier as set forth herein.

5. City Obligations. City shall make payments to the Contractor in accordance with the Payment Provisions set forth in Exhibit B, attached hereto and incorporated herein.

Public Works- Facilites Darin Fitzpatrick [email protected] (510) 231-3044 8945 As-Needed Repairs and Service to provide major mechanical building maintenance Legacy Mechanical & Energy Services, Inc. 2603 Camino Ramon, Suite 490 San Ramon, CA 94583 Carla Guyard (925) 820-6938 [email protected] 40046828 Incorporated July 1, 2025 June 30, 2028 150,000.00 827

6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C), attached hereto and incorporated herein.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D), which are attached hereto and incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any), which are attached hereto and incorporated herein.

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F), which are attached hereto and incorporated herein.

10. Sanctuary City Compliance Statement. This Contract is subject to the Sanctuary City Compliance Statement (Exhibit G), which is attached hereto and incorporated herein.

11. Signatures. These signatures attest the parties' agreement hereto:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Sanctuary City Compliance Statement Exhibit G
Legacy Mechanical & Energy Services, Inc.
828
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT A

Legacy Mechanical & Energy Services, Inc.

Scope of Services
The City is looking for a qualified Mechanical Contractor to conduct quarterly, semi-annual, or annual maintenance for the Civic Center Plaza, including but not limited to the 440 Community Service Building and 450 City Hall. Additionally, the contractor will be available on an as-needed basis for repair, replacement and maintenance of approximately 50 City Facilities. Mechanical services should include plumbing and equipment; perform inspection and operation checklist for sewage and dewatering pumps, inspect and clean sand interceptor; test and certify reduced pressure back flow preventers annually, check condensate pumps at fan coils for proper operation; for all HVAC, boilers and equipment; review alarms; tune software/communication, troubleshoot, implement software enhancements, and all mechanical incidental related issues.

Hourly Rates Attached.
829
Hourly Billing Rates
PAGE 23
All-Inclusive Hourly Rates
(Base salary, fringe benefits, overhead, profit, etc.)
Staff Category Hourly Rate
Principal $255
Project Manager $215
Project Professional $185
Senior Engineer $285
Engineer $190
Junior Engineer $145
Senior Technician $265
Technician $235
Junior Technician $190
Administrative/Clerical $80
830
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT B

PAYMENT PROVISIONS

2. SUBMISSION OF INVOICES:

Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:

Attention: City of Richmond Finance/Account Payable
Project Manager: _______________________
P.O. Box 4046
Richmond, CA 94804

Darin Fitzpatrick Darin Fitzpatrick Legacy Mechanical & Energy Services, Inc. 831
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.

4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:

City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Email: ________________________________________________

5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:

Attn:

Email: ________________________________________________ Darin Fitzpatrick [email protected] Legacy Mechanical & Energy Services, Inc. Legacy Mechanical & Energy Services, Inc. 2603 Camino Ramon, Suite 490 San Ramon, CA 94583 [email protected] 832
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT D

GENERAL CONDITIONS

1. INDEPENDENT PARTIES:

Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor.

2. TIME IS OF THE ESSENCE:

Contractor and the City agree that time is of the essence regarding the performance of this Contract.

3. STANDARD OF CARE:

4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):

5. NON-DISCRIMINATION:

Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, Legacy Mechanical & Energy Services, Inc.
833
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.

Legacy Mechanical & Energy Services, Inc.
834
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.

8. PERMITS AND LICENSES:

10. CONFLICT OF INTEREST:

Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under Legacy Mechanical & Energy Services, Inc.
835
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for Legacy Mechanical & Energy Services, Inc.
836
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent. c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or jointventure or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then Contractor shall submit a written request for consent to add subcontractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion. e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor.
f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.”
g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.

Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours. In addition, Contractor will comply with all safety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable Legacy Mechanical & Energy Services, Inc.
837
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.
b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.
c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings.

Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.

14. INSURANCE:

Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

Legacy Mechanical & Energy Services, Inc.
838
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor. d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies.

Contractor agrees to abide by the terms and conditions of said policies.

16. INTEGRATED CONTRACT:

17. CONFLICTING PROVISIONS:

18. FORCE MAJEURE:

19. CONFLICT OF LAW:

This Contract shall be interpreted under, and enforced by the laws of the State of Legacy Mechanical & Energy Services, Inc.
839
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Contract and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Contract (or the successors of those authorities). Any suits brought pursuant to this Contract shall be filed with the courts of the County of Contra Costa, State of California.

20. CLAIMS:

21. INTERPRETATION:

This Contract shall be interpreted as if drafted by both parties.

22. WARRANTY:

23. SEVERABILITY:

24. AUTHORITY:

City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor, Legacy Mechanical & Energy Services, Inc.
840
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.

25. WAIVER:

26. COUNTERPARTS:

27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):

Legacy Mechanical & Energy Services, Inc.
841
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT E

SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):

Legacy Mechanical & Energy Services, Inc.

NONE
842
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT F

INSURANCE PROVISIONS
☐ CHECK HERE IF RISK MANAGEMENT HAS APPROVED WAIVING INSURANCE REQUIREMENTS FOR THIS CONTRACT.

Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.

Consultants and Contractors – Type 1
Professional Services – Type 2
Environmental Risk/Hazardous Waste Material – Type 3
Lease of City Property – Type 4
Vendors, Suppliers, Small Grant Recipients & Nonprofit Organizations – Type 5 Transportation Providers – Type 6
Professional Services Pyrotechnics – Type 7
Cyber and I.T. Risks – Type 8
Legacy Mechanical & Energy Services, Inc.
843
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
The insurance requirements classification applicable to this Contract shall be attached to this Exhibit F and made a part hereof.

INSERT INSURANCE REQUIREMENTS CLASSIFICATION APPLICABLE TO THIS CONTRACT: (IF NECESSARY, CONFIRM WITH RISK MANAGER)
Legacy Mechanical & Energy Services, Inc.
844
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT G

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Printed Name: Title:

Signed: Date:

Business Entity:

Legacy Mechanical & Energy Services, Inc.
845
846

Page 1 of 3 ends

June 17, 2025
Public Works
DATE: June 17, 2025
TO: Mayor Martinez and Members of the City Council
FROM: Daniel Chavarria, PE, Director of Public Works
Robert Armijo, PE, Deputy Director of Public Works/City Engineer
Darcie DeLashmutt, Capital Project Manager
SUBJECT: Construction Agreement Amendment with UST Testing Services, Inc. for the Flood Risk Reduction - Rheem
Creek Project
FINANCIAL IMPACT: The Capital Improvement Plan includes $2,880,244 in total funding for the Flood Risk Reduction - Rheem Creek Project. The final construction change order in the
amount of $242,036 exceeds City Council approved
funds. The additional funds to process the amendment
are available within the Fiscal Year 2024-25 project
budget. (Account String: 20136031- 400708)

PREVIOUS COUNCIL
ACTION:

July 6, 2021
July 19, 2022
July 11, 2023
September 26, 2023

STATEMENT OF THE
ISSUE:

City staff requests City Council adopt a resolution to
approve a second construction contract amendment with
UST Services, Inc. for the Flood Risk Reduction - Rheem Creek Project.

RECOMMENDED ACTION: ADOPT a resolution and APPROVE a second amendment to the construction contract with UST Testing Services, Inc., increasing the contract by $242,036, for a revised not-to-exceed amount of $1,778,026, for the
Rheem Creek Flood Risk Reduction Project; and
ACCEPT the project as complete and AUTHORIZE the
AGENDA
REPORT
847

Page 2 of 3 ends

June 17, 2025
city clerk to file a Notice of Completion with the Contra Costa County Recorder’s Office - Public Works
Department (Darcie DeLashmutt 672-3944 / Robert
Armijo 620-5477).

DISCUSSION:

The Flood Risk Reduction – Rheem Creek Project (Capital Improvement Project No. 22A02) addresses the longstanding flooding concerns of residents in the Fairmede and Rollingwood neighborhoods (Attachment 1). Restoration efforts for this project included the removal of invasive vegetation and excessive sediment, regrading the creek to establish a geomorphically stable channel, and the planting of native riparian vegetation (Attachment 2). Improvements were implemented along the segment of Rheem Creek extending from Annapolis Avenue to Greenwood Court.

In 2019, the City initiated a collaborative effort with American Rivers, The Watershed Project, Restoration Design Group, and other local partners to conduct technical studies and develop community-supported plans to mitigate flooding. In September 2021, the City was awarded a grant totaling $1,598,844, of which $864,124 was designated for construction. Remaining costs are supplemented with General Funds.

On July 11, 2023, the City Council authorized the award of a construction contract and contingency to UST Testing Services, Inc. in the amount of $1,356,509 (Attachment 3).

During construction, multiple unknown utilities, hazardous soils, and additional soil volumes were discovered, requiring additional work and that caused delays. The Department of Fish and Wildlife permit for this project stipulates that in-creek work may only occur between May 1 and October 31. As a result, the associated change orders also incurred costs for temporary infrastructure and contractor remobilization.

On June 25, 2024, the City Council approved an amendment to UST Testing Services, Inc. contract in the amount of $179,481, for an amended total contract amount not to exceed $1,535,990, and authorized the Director of Public Works to approve an additional $18,000 in change orders for the additional scope of work (Attachment 4).

During the final stage of construction, ongoing unforeseen circumstances required increased excavation, soil off-haul, and dewatering. The final Change Order 008 for $242,036 is for the incurred costs. Approval of Change Order 008 will exceed the approved contingency funds in the amount of $100,717 (Attachment 5).

On February 8, a ribbon cutting event brought project partners, community members, and local representatives together to celebrate the completion of construction.

City staff recommends that the City Council adopt a resolution accepting the work completed by UST Testing Services, Inc. for the Rheem Creek Flood Risk Reduction Project as complete and approving an amendment to the construction agreement to increase the contract amount by $242,036, resulting in a final not-to-exceed contract total of $1,778,026. Upon adoption of the resolution, and provided there are no 848

Page 3 of 3 ends

June 17, 2025
outstanding stop notices or liens (none have been received to date), the City Clerk will be authorized to file a Notice of Completion with the Contra Costa County Recorder’s Office (Attachment 6).

City staff notes that the project includes revegetation elements that will require ongoing irrigation and maintenance, to be performed by third-party contractors. Additionally, the project is subject to multi-year grant monitoring and reporting requirements, which Public Works staff will manage to ensure continued compliance with the terms of the funding agreement and environmental permits.

DOCUMENTS ATTACHED:

Attachment 1 – Project Location
Attachment 2 – Site Plan
Attachment 3 – Construction Agreement
Attachment 4 – Contract Amendment 1
Attachment 5 – Contract Amendment 2 - Proposed
Attachment 6 – Resolution
849
Attachment 1 - FLOOD RISK REDUCTION IN THE RHEEM CREEK WATERSHED PROJECT LOCATION:

PROJECT SITE PROJECT SITE SAN FRANCISCO BAY SAN PABLO I-80 I-580

RICHMOND
Rheem Creek Ecological Solutions

SITE PLAN
Restoration Design Group Inc.
12 JUNE, 2020
CONCEPT PLAN | 1”=60’CHANNEL PROFILE | 1”=60’

TYPICAL SECTION (LOOKING DOWNSTREAM) ILLUSTRATIVE SECTION OF PROPOSED CONDITIONS (LOOKING DOWNSTREAM) 16+00 17+00 18+00 19+00 20+00 21+00 22+00 23+00 24+00 25+00 26+00 27+00 28+00 29+00 30+00 31+00 32+00 33+00 34+00 35+00 60708090
60708090

STATION

ELEVATIONFORDHAM ST

ANNAPOLIS

EXISTING THALWEG (CHANNEL BOTTOM) ASSUMED ORIGINAL PROJECT AS-BUILT PROFILE FUTURE CHANNEL THALWEG AVE

MOYERS RD

SHANE DR

DUKE AVE
maintenance access route

GREENWOOD DR

FORDHAM ST

ANNAPOLIS AVE

GONZAGA AVE

GREENWOOD DR
16+00
21+00
26+00
31+00
constructed sediment basinchannel restoration areaRheem creek centerlineparcel boundary LEGEND
120
FT
0 60

EXISTING GROUND

PROPOSED GROUND
4-6’
RELATIVE ELEVATION 1.5-2.8’
123
4 5
67 0+10 0+25 0+50 0+60
0 STATION
existing fence
xisting fence
existing utility pole
(EXAGGERATED VERTICAL)
Attachment 2
851
11th July

CONTRACT # 6675
VENDOR# 16152
Attachment 3
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UST Testing Services Initial Contract Amount w/Contingency: $1,356,509.00 Contract #6675 Contract Amendment #1: $179,481.00
Vendor #16152 Total Contract: $1,535,990.00
DocID #20699v1DocID #20699v1
Formatte

FIRST AMENDMENT TO

CONSTRUCTION AGREEMENT BETWEEN THE CITY OF RICHMOND AND

UST TESTING SERVICES
This First Amendment to the Construction Agreement (the “First Amendment”) is entered into as of June 18, 2024, by and between the City of Richmond, a municipal corporation and charter city (“City”) and UST Testing Services., a California corporation (“Contractor”), with reference to the following facts.

RECITALS
A. City and Contractor entered into that certain Construction Agreement dated July 11, 2023 (the “Agreement”) to furnish construction of Rheem Creek Flood Risk Reduction Project (the “Project”).

B. The Parties now desire to enter into this First Amendment in order to increase the expenditures under the Construction Agreement by an additional not-to-exceed sum of $179,481.00 (the “Additional Expenditures”), for a total amended not-to exceed amount of $1,535,990.00 as set forth on Attachment 1 attached and incorporated hereto (the “First Amended Amount”).

NOW THEREFORE, in consideration of the recitals hereof, and other mutual covenants and promises contained herein and for other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereby agree to amend the Agreement as follows:

Section 1 Amendment to Payments.

The Construction Agreement is hereby amended by this First Amendment in order to increase the Original Amount by the Additional Expenditures to reflect a new total of authorized expenditures under the Construction Agreement, equal to the First Amended Amount.

Section 2. Amendment to Scope of Work.

The Construction Agreement is hereby amended by this First Amendment in order to add extra work for as described in change orders 1,2, 3, and 4, and additional anticipated work to the Project as set forth in Attachment 1.

Section 3. Miscellaneous.
(a) Except as amended by this First Amendment, the Construction Agreement has not been modified and is in full force and effect.
(b) Each of the individuals executing this First Amendment on behalf of the Contractor and City individually represents and warrants that he or she has been authorized to do 898
UST Testing Services Initial Contract Amount w/Contingency: $1,356,509.00 Contract #6675 Contract Amendment #1: $179,481.00
Vendor #16152 Total Contract: $1,535,990.00
DocID #20699v1DocID #20699v1
Formatte
so and has the power to bind the party for whom they are signing. (c) This First Amendment may be signed in any number of counterparts with the same effect as it the signatures to each counterpart were upon a single instrument, and is intended to be binding when all parties have delivered their signatures to the other parties.

Signatures may be delivered by facsimile or electronic transmission. All counterparts shall be deemed an original of this First Amendment.
(d) WHEREFORE, the Parties have executed this First Amendment on or as of the date first above written.

IN WITNESS WHEREOF, City and Contractor have executed this First Amendment duly authorized representatives, all on the date first written above.

CITY:

Reviewed By: CITY OF RICHMOND, a municipal
corporation and charter city
City Attorney By:
_________________________________
Name: Eduardo Martinez
ATTEST: Its: Mayor
City Clerk CONTRACTOR:

UST Testing Services, Inc., a Corporation
By:
_________________________________
Name:
_______________________________
Its:
899
UST Testing Services
Contract #6675
Vendor #16152
Initial Contract Amount w/Contingency: $1,356,509.00
Contract Amendment #1: $179,481.00
&RQWUDFW$PHQGPHQW

Total Contract: $1,.00
6(&21' AMENDMENT TO

CONSTRUCTION AGREEMENT BETWEEN THE CITY OF RICHMOND AND

UST TESTING SERVICES
This 6HFRQG Amendment to the Construction Agreement (the “First Amendment”) is entered into as of June , 202, by and between the City of Richmond, a municipal corporation and charter city (“City”) and UST Testing Services., a California corporation (“Contractor”), with reference to the following facts.

B. &LW\DQG&RQWUDFWRUHQWHUHGLQWRWKDWFHUWDLQFirst Amendment WR the Construction Agreement
WKH)LUVW$PHQGPHQW
GDWHG-XQHLQRUGHUWRLQFUHDVHWKHH[SHQGLWXUH XQGHUWKH$JUHHPHQWE\DQDGGLWLRQDOQRWWRH[FHHGVXPRI179,481.00 for a total amended nottoexceed amount of $1,535,990.00 (the “First Amended Amount”). & 7KH3DUWLHVQRZGHVLUHWRHQWHULQWRWKLV)LUVW$PHQGPHQWLQRUGHUWRLQFUHDVHWKH H[SHQGLWXUHVXQGHUWKH&RQVWUXFWLRQ$JUHHPHQWE\DQDGGLWLRQDOQRWWRH[FHHGVXPRI
WKH³$GGLWLRQDO([SHQGLWXUHV´
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DVVHWIRUWKRQ$WWDFKPHQWDWWDFKHGDQGLQFRUSRUDWHGKHUHWR WKH³)LUVW
$PHQGHG$PRXQW´

NOW THEREFORE, in consideration of the recitals hereof, and other mutual covenants and promises contained herein and for other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereby agree to amend the Agreement as follows:

Section 1 Amendment to Payments.

Section 2. Amendment to Scope of Work.

Section 3. Miscellaneous.
(a) Except as amended by this First Amendment, the Construction Agreement has not been modified and is in full force and effect.
(b) Each of the individuals executing this First Amendment on behalf of the Contractor and City individually represents and warrants that he or she has been authorized to do 900
UST Testing Services
Contract #6675
Vendor #16152
DocID #20699v1DocID #20699v1
so and has the power to bind the party for whom they are signing. (c) This First Amendment may be signed in any number of counterparts with the same effect as it the signatures to each counterpart were upon a single instrument, and is intended to be binding when all parties have delivered their signatures to the other parties.

IN WITNESS WHEREOF, City and Contractor have executed this First Amendment duly authorized representatives, all on the date first written above.

CITY:

Reviewed By: CITY OF RICHMOND, a municipal
corporation and charter city
City Attorney By:
_________________________________
Name: Eduardo Martinez
ATTEST: Its: Mayor
City Clerk CONTRACTOR:

UST Testing Services, Inc., a Corporation
By:
_________________________________
Name:
_______________________________
Its:

Initial Contract Amount w/Contingency: $1,356,509.00
Contract Amendment #1: $179,481.00
&RQWUDFW$PHQGPHQW

Total Contract: $1,.00
901
Reso. No. xx-23

Page 1 of 2 ends

RESOLUTION NO. xx-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND,

CALIFORNIA, AUTHORIZING A SECOND AMENDMENT TO THE
CONSTRUCTION CONTRACT WITH UST SERVICES, INC. FOR THE FLOOD RISK

REDUCTION - RHEEM CREEK PROJECT FOR AN INCREASED AMOUNT OF $242,036 FOR AN AMENDED TOTAL CONTRACT AMOUNT NOT TO EXCEED $1,778,026; AND ACCEPTING THE PROJECT AS COMPLETE AND AUTHORIZING

THE CITY CLERK TO FILE A NOTICE OF COMPLETION
WHEREAS, the Fairmede neighborhood of Richmond and adjacent unincorporated Rollingwood neighborhood have suffered from flooding related to overflows from the Rheem Creek, and technical studies were completed to address flooding issues along Rheem Creek; and WHEREAS, in June of 2020, the City along with local partners submitted an application to the Urban Flood Protection Grant Program for design and project implementation for a restoration project in Rheem Creek, and in September of 2021 the City was awarded grant funding in the amount of $1,598,844 for the Flood Risk Reduction - Rheem Creek Project (Project); and
WHEREAS, on July 11, 2023, City Council awarded a construction contract to UST Services, Inc., for the Flood Risk Reduction - Rheem Creek Project for an amount not to exceed $1,356,509, including construction contingencies; and
WHEREAS, during construction, delays and unforeseen existing conditions required that additional work be performed outside of the original contract scope. On June 25 2024, City Council approved the first amendment to the construction contract with UST Services, Inc., to increase the contract in the amount of $179,481, for an amended total contract amount not to exceed $1,535,990; and
WHEREAS, a final change order was required to address additional unforeseen project conditions, and time-related overhead, extended general conditions and unanticipated field labor due to project schedule impacts which extended the project beyond the contractual complete date. The final change order is in the amount of $242,036, and WHEREAS, staff recommends a second amendment to the construction contract with UST Services, Inc. for the final change order amount of $242,036, for a final contract amount not to exceed $1,778,026, to enable the final payment to be made to UST Services, Inc., to close out the project; and
WHEREAS, the Project has been completed within the scope, quality standards, and compliance requirements set forth by the City of Richmond and has significantly improved the flood risk along the section of Rheem Creek from Annapolis Avenue to Greenwood Court; and WHEREAS, the Project includes revegetation and habitat restoration components that require ongoing irrigation and maintenance, as well as multi-year grant monitoring and reporting obligations that will be carried out by Public Works staff in accordance with the terms of the grant and environmental permits; and
WHEREAS, by the agenda report (“Agenda Report”) accompanying this resolution the City Council has been provided with additional information upon which the findings and actions set forth in this Resolution are based.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Richmond finds the above recitals are true and correct and have served, together with the Agenda Report, as the basis for the findings and actions set forth in this Resolution.

BE IT FURTHER RESOLVED that the City Council hereby authorizes a second amendment to the construction contract with UST Services, Inc. for the Flood Risk Reduction - 902
Reso. No. xx-23

Page 2 of 2 ends

Rheem Creek Project in the amount of $242,036 for a final contract amount not to exceed $1,778,026.

BE IT FURTHER RESOLVED that the City Council hereby accepts the work performed by UST Services, Inc. for the Flood Risk Reduction - Rheem Creek Project as complete, authorizes the City Clerk to file a Notice of Completion with the Contra Costa County Recorder’s Office, and authorizes the City Engineer to release any applicable retention and performance bonds in accordance with contract terms and state law.

AYES:

NOES:

ABSTENTIONS:

ABSENT:

CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:

Mayor
Approved as to form:

City Attorney
903

Page 1 of 2 ends

June 17, 2025
Finance Department
DATE: June 17, 2025
TO: Mayor Martinez and Members of the City Council
FROM: Shasa Curl, City Manager
Andrea Miller, Director of Finance
Subject: Cooperative Cost Pool Agreement with Richmond Rent Board
FINANCIAL IMPACT: The financial impact will be the annual cost pool charges that are credited to the Rent Program.

PREVIOUS COUNCIL
ACTION:

November 8, 2016

STATEMENT OF THE
ISSUE:

Cooperative Cost Pool Agreement between the City of
Richmond Rent Board and the City of Richmond.

RECOMMENDED ACTION: APPROVE a Cooperative Cost Pool Agreement between the Richmond Rent Board and the City of Richmond -
City Manager’s Office (Shasa Curl 510-620-6512/Andrea
Miller 510-620-6790).

DISCUSSION:

Richmond residents passed Measure L on November 8, 2016, establishing the Richmond Fair Rent, Just Cause for Eviction and Homeowner Protection Ordinance (the “Rent Ordinance”), and creating the Rent Board to administer the Rent Ordinance.

The City imposes "cost pool charges" to cover overhead costs associated with infrastructure, administration, and risk support for all departments. The City aims to recover expenses related to supporting the Rent Board in the same manner as other departments.

AGENDA
REPORT
904

Page 2 of 2 ends

June 17, 2025
It is the Board’s position that these charges hinder collaboration with the City, unfairly impact special revenue funds, and place an additional burden on landlords.

To address this issue, the Board’s Executive Director and City Manager held meetings to discuss solutions, including the Board administering various City ordinances in exchange for a waiver of cost pool charges. Following these discussions, an agreement was reached to resolve the dispute over Rent Board cost pool charges.

Key terms of the Agreement include:

1. The Rent Board will administer the City’s Relocation Ordinance, Tenant Buyout Ordinance, Real Estate Disclosure Ordinance, parts of the Richmond Rental Inspection Program Ordinance and, if adopted by the Council, a Rent Board specific Lien Ordinance. City staff sought to have the Rent Board administer the City’s Fair Chance Ordinance, Anti-Harassment Ordinance and Smoking Ordinance. However, the Rent Board contends that those ordinances fall outside the Rent Board’s regulatory scope and therefore did not agree to administer those ordinances.

2. The Board will provide the City an annual report on the status of rental housing that is covered by the Rent Ordinance.

3. The City will credit any prior, unpaid cost pool charges levied against the Board.

4. The City will assist the Board in preparing and placing liens on properties that are delinquent in payment of fees, with the Board receiving 90 percent of the amount collected and the City receiving 10 percent.

5. The term of the agreement will be three years, with a mutual option to extend an additional two years.

DOCUMENTS ATTACHED:

Attachment 1 – Cooperative Cost Pool Agreement
905

Page 1 of 6 ends

DocID #27533v1

COOPERATIVE AGREEMENT BETWEEN THE CITY OF

RICHMOND RENT BOARD AND THE CITY OF

RICHMOND
This Cooperative Agreement (“Agreement”) is entered into on this ___________ (“Effective Date”) between the City of Richmond Rent Board (the “Board”) and the City of Richmond, a municipal corporation (the “City”).

I. RECITALS
WHEREAS, on November 8, 2016, Richmond Residents passed ballot initiative Measure L, which established the “Richmond Fair Rent, Just Cause for Eviction and Homeowner Protection Ordinance” (hereinafter, the “Rent Ordinance”); and WHEREAS, Measure L, among other things, created the Rent Board, an independent agency, and vested within the Board broad powers to administer and execute the provisions of the Rent Ordinance; and
WHEREAS, pursuant to Richmond Municipal Code Section 11.100.060(m), to ensure the integrity and autonomy of the Board, Measure L mandates that the Board “be an integral part of the government of the City”, and establishes that the Board “shall exercise its powers and duties under [Chapter 11.100] independent from the City Council, City Manager, and City Attorney, except by request of the Board”; and WHEREAS, in furtherance of its independence, Measure L vests the Board with the sole power to oversee and adopt its own budget, while establishing that “the City Council and the City Manager shall have no authority to oversee, supervise, or approve this budget”; and
WHEREAS, to finance the Board’s budget, which must be comprised of only reasonable and necessary expenses, Measure L provides that the Board shall charge Landlords annual registration fees in an amount deemed reasonable by the Board; and WHEREAS, at the Board’s inception and prior to the appointment of Board Members, Measure L required that the City perform duties of the Board and to provide infrastructural support to the Board as it would to any other City Department; and WHEREAS, on November 8, 2016, the City began providing the following services to the Board: consultants, employees and staff, start-up costs and fees, overhead, IT services, administrative services, and legal assistance; and 906

Page 2 of 6 ends

DocID #27533v1
WHEREAS, on or about November 8, 2016, the City, through its General Fund, advanced funds to the Board to fund the Board’s operations; and WHEREAS, the City charges all of the City departments incidental costs associated with infrastructural, administrative, and risk support (hereinafter, “cost pool charges); and WHEREAS, it is the City’s position that they are entitled to recoup the cost of City staff time and expenses incurred in providing infrastructural and other support to the Board; and
WHEREAS, it is the Board’s position that cost pool charges discourage collaboration and communication with the City, disproportionately impacts special revenue funds as opposed to General Funded Departments, and further burdens Landlords since they are the sole payee that absorb cost pool charges; and
WHEREAS, the Board can administer those City adopted ordinances that fall within its regulatory scope, are necessary to administer the Rent Ordinance as described in Municipal Code Section 11.100.060(e)(15), and do not otherwise violate the provisions of Government Code Section 50076; and
WHEREAS, to resolve the dispute of cost pool charges and encourage greater communication and collaboration between the City and Board, the Board’s Executive Director and City Manager held several meetings to explore creative solutions involving the Board administering various City Ordinances and the City waiving cost pool charges in lieu of the administration of those various City Ordinances; and WHEREAS, as a result of good faith discussions between the Board’s Executive Director and City Manager, the Board and the City now desire to enter into an agreement to resolve the issue of Rent Board cost pool charges.

II. AGREEMENTS

1. RECITALS.

The parties hereby acknowledge and affirms the Recitals in this Agreement.

2. ADMINSTRATION OF CITY ORDINANCES.

The City requests that the Board continue to administer its Relocation Ordinance and begin drafting and/or administering the ordinances as described in Section (3)(A) of this Agreement. Additionally, the City requests that the Board aid in the drafting of regulations that are necessary to administer the ordinances as described in Section (3)(A) of this Agreement. The Board agrees to the City requests in accordance with this 907

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DocID #27533v1
Cooperative Agreement. The Board and City acknowledge that the Board Executive Director and City Manager, or their designees, shall periodically meet no less than once every six months during the term of this Agreement to discuss implementation of the Agreement and identify other City ordinances that the Board may administer in accordance with the terms of this Agreement.

3. SCOPE OF DRAFTING AND ADMINSTERING ORDINANCES.

A. Determination. The City and Board agree that the following ordinances, as may be amended, and any accompanying regulations are within the Board’s regulatory scope and that the administration of these ordinances are necessary to administer and enforce the Richmond Fair Rent, Just Cause for Eviction and Homeowner Protection Ordinance (hereinafter, “Rent Ordinance):

1. Relocation Ordinance

2. Tenant Buyout Ordinance

3. Real Estate Disclosure Ordinance

4. If adopted by the City Council, a Rent Board-specific Lien Ordinance

5. Parts of Richmond Rental Inspection Program Ordinance, as agreed upon by counsel to the Board and City.

B. Drafting. The Board shall provide drafts of any proposed ordinances in subsection (3)(A) and any accompanying regulations for the City’s and City Attorney’s Office’s review and input.

C. Regulations. Regulations of any ordinance listed in Section(3)(A) that are relevant to the Board’s administration of the ordinances, shall be presented only to the Board. The Board shall have the final say in whether a relevant regulation is adopted by the Board.

D. Administration. The Board shall administer, in part or in whole, the ordinances listed in Section (3)(A) of this Agreement, beginning one hundred and eighty (180) days following approval of this Agreement by the City and Board. Administration requires that the Board act in a manner that is consistent with the provisions of the administered ordinance. Additionally, the administration requires that the Board develop and implement an outreach strategy to educate landlords and tenants of their rights under the ordinances listed in Section (3)(A) of this Agreement. Moreover, as part of this administration requirement, the Board, where applicable, shall offer counseling services, via phone or in-person, to landlords and tenants to address questions that landlords and tenants may have concerning the ordinances listed in Section(3)(A) of this Agreement.

The Board shall not be responsible for the administration of any regulation that it did not adopt itself.
908

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DocID #27533v1

4. REPORTS.

Consistent with the edicts of Richmond Municipal Code Section 11.100.060(e)(6), the Board shall annually report to the City on the status of rental housing that is covered by the Rent Ordinance. In addition to the requirements set forth in Richmond Municipal Code Section 11.100.060(e)(6), the Board’s annual report shall include the following metrics related to any city ordinance that the Board administers, if applicable:

A. Number of residents served.

B. Type of residents served (i.e Landlord or tenants)
C. Medium of service (i.e phone call, email, in person) D. Time spent on service.

E. Anecdotes from those served.

F. Viewer access to the rental unit database to the City as it relates to the Rent Program.

5. CREDIT OF COST POOL CHARGES.

Prior to the Board drafting and/or administering City’s regulations and/or ordinances, the City shall credit any prior unpaid cost pool charges levied against the Board. Additionally, the City shall deem satisfied any prospective cost pool charges that would otherwise be charged to the Board during the duration of this agreement.

For the purposes of this section, credit of cost pool charges, whether unpaid or prospective, shall mean a credit offset of indirect cost related to the following: General Liability, Workers Compensation, and Administrative charges (i.e. Finance, Information Technology, Human Resources, City Clerk, etc. This is a non-exhaustive list.)

6. LIENS AND COLLECTIONS.

Where a property owner is delinquent in payment of their fees, the City shall assist the Board in preparing and placing a lien on the delinquent property to cause the delinquent amount to be owed on the property owner’s tax roll, in a manner consistent with the City’s Lien Ordinance. Any debt collected under this section shall be credited to both the Board and the City. The Board shall be entitled to 90% of the lien debt collected for that calendar year, and the City shall be entitled to 10% of the lien debt collected for that same calendar year.

7. TERM.

The term of this Agreement shall be three years, beginning on the Effective Date and ending on _____________ . The parties shall have the option to mutually agree to extend this Agreement for an additional two years upon Board and Council approval. 909

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Either party may terminate this Agreement earlier by 1) having their respective legislative bodies approve, by vote, the termination of this Agreement in public, consistent with the edicts of Brown Act, and 2) if the vote to terminate is approved, then delivering a written notice of election to terminate at least ninety (90) days in advance of the termination date to the other party.

Upon termination of this Agreement, unless otherwise agreed upon by both parties, the legal responsibility of administering any City-passed ordinance shall revert back to the City. Additionally, the legal responsibility of administering accompanying regulations of any City passed ordinance shall revert to the City. The City shall be responsible for amending its ordinances and/or regulations, if necessary, to clarify its responsibility for administering its ordinances.

Upon termination of this Agreement, the City may continue to charge the Board cost pool charges. However, the Board reserves the right to challenge the propriety of the cost pool charges, including but not limited to challenging the employed methodology, whether cost pool charges relate to actual services rendered on behalf of the Board, and any other basis the Board deems relevant.

8. NOTICE.

Any notice required under this Agreement shall be in writing and shall be given by personal delivery or deposit in the United States mail. Service by email or any other means is not acceptable. If service is given by United States mail, then the mail shall be addressed as follows:

If to the City of Richmond :

Attn: City Manager
City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
If to the City of Richmond Rent Board:

Attn: Executive Director
City of Richmond
440 Civic Center Plaza, Suite 200
Richmond, CA 94804

9. AGREEMENT NOT A LIMITATION.
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Nothing in this Agreement is intended to limit or otherwise infringe on the Board’s autonomy and/or independence from the City as described in Richmond Municipal Code 11.100 et seq.

10.ACTIVITIES ARE DISCRETIONARY.

The activities contemplated in Section 3, “Scope of Drafting and Administering Ordinances,” that are to be taken by the City and Board are discretionary in that they involve the exercise of judgment and discretion, rather than merely ministerial. Nothing in Section 3, “Scope of Drafting and Administering Ordinances,” is to be construed as to constrain the Board’s or City’s ability to engage in debate in a public setting and meaningfully determine the propriety of any proposed ordinance and/or regulation.

11. AMENDMENTS.

This Agreement may be amended upon approval by City Council and the Board, in writing, signed by both parties.

IN WITNESS WHEREOF, the parties hereto have executed this Cooperative Agreement as of the day and year first above written by their duly authorized officers.

CITY
City of Richmond,
Eduardo Martinez
Mayor
Date: ____________________________
Approved as to form:

City Attorney
BOARD
Rent Board of the City of Richmond
Whitney Tipton
Board Chair
Date: ______________________________
Rent Program General Counsel

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June 17, 2025
Finance Department
DATE: June 17, 2025
TO: Mayor Martinez and Members of the City Council
FROM: Shasa Curl, City Manager
Nickie Mastay, Deputy City Manager, Internal Services
LaShonda White, Deputy City Manager, Community Services Andrea Miller, Director of Finance
Mubeen Qader, Deputy Director of Finance
Antonio Banuelos, Accounting Manager
Jerry Gurule, Accounting Manager
SUBJECT: Review and Provide Direction on Fiscal Year (FY) 2025-26 Proposed Budget and Fiscal Year 2025-30 Five Year Capital Improvement Plan
FINANCIAL IMPACT: There is no financial impact to receiving this report.

PREVIOUS COUNCIL
ACTION:

May 6, 2025
June 3, 2025

STATEMENT OF THE
ISSUE:

On June 3, 2025, the City Council received the Fiscal Year (FY) 2025-26 proposed operating budget and FY 2025-30
Capital Improvement Plan budget. The purpose of this item is to review the Proposed Budget, the Five-Year Forecast, FiveYear Capital Improvement Plan Budget, and receive direction from the City Council prior to final budget adoption.

RECOMMENDED
ACTION:

REVIEW proposed Fiscal Year 2025-26 Budget, Five-Year
Forecast, Five-Year Capital Improvement Plan Budget for Fiscal Years 2025-26 through 2029-30; and PROVIDE
DIRECTION to staff prior to final budget adoption – City Manager’s Office/Finance Department (Shasa Curl 510-620- 6512/ Nickie Mastay 510-620-6609/ Andrea Miller 510-620- 6790/ Mubeen Qader 510-412-2077).

AGENDA
REPORT
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Budget Development Process
On May 6, 2025, in accordance with Richmond Municipal Code Section 2.61.010, the City Manager submitted the first draft of the Fiscal Year (FY) 2025-26 Operating budget, and the draft FY 2025-30 Five-Year Capital Improvement Plan budget. On June 3, 2025, the City Council received the proposed budget presentation during the Budget Study Session. The purpose of this item is to follow up on any questions received from City Council on or subsequent to June 3, 2025. In addition, City staff will provide an update to the proposed FY 2025-26 Budget and Five-Year Capital Improvement Plan Budget and present the General Fund Five-Year Forecast prior to final budget adoption on June 24, 2025.

The City of Richmond’s FY 2025-26 Budget has been developed in alignment with the City’s fiscal policies, reflecting a commitment to long-term financial sustainability and responsible stewardship of public funds. The budget adheres to the best practices outlined by the Government Finance Officers’ Association (GFOA), including principles of transparency, accountability, and structurally balanced budgeting. Additionally, it incorporates key recommendations per the State Audit. This approach ensures that the City’s financial plan supports both immediate service needs and long-term community priorities.

SUMMARY
The proposed FY 2025-26 Operating and Capital expenditure budgets total $653,693,803, of which $260,053,519 is from the General Fund and $393,640,284 is from non-General Funds.

General Fund: The proposed FY 2025-26 budget comprises revenue amounting to $308,553,519, which includes $48,500,000 in limited-term revenue. The proposed expenditures total $260,053,519, not including the $48,500,000 allocated under Option A, B, or C, as outlined later in this staff report.

As shown in Table 1, the total budget for revenue and expenditure increased from June 3, 2025, by $2,342,344 due to projected increases in the Sales and Use Tax category.

Table 1: General Fund Budget

GENERAL FUND
FY 2024-25

REVISED
BUDGET
FY 2025-26

PROPOSED
BUDGET
May 6, 2025
FY 2025-26

PROPOSED
BUDGET
June 3, 2025
FY 2025-26

PROPOSED
BUDGET June
17, 2025
DOLLAR
CHANGE
June 3, 2025,
VS.

June 17, 2025
TOTAL REVENUES 250,327,835 306,211,175 306,211,175 308,553,519 2,342,344 TOTAL EXPENDITURES 266,672,389 257,711,175 257,711,175 260,053,519 2,342,344

GENERAL FUND NET
+SURPLUS/(-DEFICIT) (16,344,554) 48,500,000 48,500,000 48,500,000 - *Includes $16.3 Million One-Time Transfer Out for Several Capital Projects and Legal Costs. FY 2024-25 Revised Budget includes one-time appropriations from prior fiscal year unspent fund balance approved on October 1, 2024, and March 25, 2025 916

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General Fund Revenue: The proposed FY 2025-26 revenue budget is $308,553,519, which is an additional $58.2 million in General Fund revenue in comparison to the current FY 2024-25 revised General Fund Budget revenue. Utility Users Tax and Other Taxes are the revenue streams with the largest increases. The General Fund Revenue is summarized below and is available in Attachment 1 - Draft Summary of Revenues and Expenditures, by Fund, by Type:
 Property Taxes ($58.3 million)
 Sales & Use Tax ($60.1 million)
 Utility Users Tax ($64.9 million)
 Other Taxes ($28.4 million)
 Licenses Permits & Fees ($17.3 million)
 Operating Transfer-In ($20.9 million)
 Other Revenues ($50.2 million)
 Miscellaneous Revenue ($8.4 million)
General Fund Expenditures: The proposed FY 2025-26 expenditure budget is $260,053,519. The major expenditure categories are listed below, and additional information can be found in Attachment 1 - Draft Summary of Revenues and Expenditures, by Fund, by Type:
 Salary/Wages and Fringe Benefits ($170.9 million)
 Cost Pool ($22.7 million)
 Professional and Administrative ($24.9 million)
 Transfers Out ($18.8 million)
 Other Operating ($9.5 million)
 Utilities ($7.3 million)
 Other Categories ($5.9 million)
Multi-Year Position Listing: Currently, the draft budget includes 800 Full-Time Equivalent (FTE) positions, and a 9.7 percent vacancy rate City-wide, (due to adding 55 positions in FY 2023-24), which can be adjusted if the economy stabilizes in the coming months (Attachment 4).

Non-General Funds: The total non-General Fund budget is proposed at $393,640,284 and primarily includes funds dedicated to housing, debt service, enterprise funds, and other City operations. The Non-General Fund by Category summary of budget is included in Attachment 1 - Draft Summary of Revenues and Expenditures, by Fund, by Type.

Capital Improvement Plan (CIP): The proposed budget of $178,083,701 spreads across several funds (Attachment 3 – Capital Improvement Program Budget). The CIP lists several projects that span over a five-year planning period, some of which are unfunded. The first year of the Capital Improvement Plan is the proposed budget for FY 2025-26; funded projects are budgeted on an annual basis. 917

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GENERAL FUND
The proposed FY 2025-26 budget includes revenue totaling $308,553,519, including $48,500,000 in limited-term revenue. The proposed expenditure budget is $260,053,519, excluding the limited-term revenue of $48,500,000 allocated under Option A, B, or C as discussed later in this staff report.

Table 2: General Fund FY 2025-26 Proposed Revenue & Expenditures GENERAL FUND FY 2025-26

PROPOSED BUDGET
TOTAL REVENUE (308,553,519)
TOTAL EXPENDITURES 260,053,519
LIMITED-TERM REVENUE 48,500,000
NET (-SURPLUS)/+DEFICIT -
Proposed Budget Adjustments
Overall, there is no net impact from proposed budget adjustments.

Proposed Revenue Adjustments
Due to projected increases in the Sales and Use Tax category, City staff is proposing to increase the revenue budget from June 3, 2025, by $2,342,344. Revenue changes are reflected in Table 3 and described below.

Table 3: General Fund FY 2025-26 Proposed Budget Adjustments – Revenues

GENERAL FUND
FY 2024-25

REVISED
BUDGET
FY 2025-26

PROPOSED
BUDGET
June 3, 2025
FY 2025-26

PROPOSED
BUDGET
June 17, 2025
DOLLAR
CHANGE
PROPERTY TAXES 57,597,487 58,329,291 58,329,291 -
SALES & USE TAX 60,901,150 57,821,463 60,163,807 2,342,344 UTILITY USERS TAX 62,092,359 64,943,670 64,943,670 -
OTHER TAXES 23,405,397 28,399,659 28,399,659 -
LICENSES, PERMITS & FEES 16,352,770 17,274,036 17,274,036 - FINES & FORFEITURES 176,438 200,000 200,000 -
INTEREST INCOME 1,796,421 3,030,545 3,030,545 -
CHARGES FOR SERVICES 3,255,703 3,724,495 3,724,495 -
OTHER REVENUE 142,830 50,167,500 50,167,500 -
RENTAL INCOME 777,478 791,157 791,157 -
INTERGOVERMENT STATE TAXES 125,000 150,000 150,000 -
STATE GRANT 130,000 180,000 180,000 -
OTHER GRANT 250,000 290,000 290,000 -
PROCEEDS FROEM SALE OF PROPERTY 15,000 15,000 15,000 -
LOAN/BOND PROCEEDS 40,400 40,400 40,400 -
OPERATING TRANSFERS IN 23,269,402 20,853,959 20,853,959 - TOTAL REVENUES 250,327,835 306,211,175 308,553,519 2,342,344 Sales & Use Tax – An increase of $2,342,344: The City’s Sales Tax consultant, Avenu, has presented a more optimistic outlook based on the figures from Quarter 4 of 2024, compared to those from Quarter 3 of the same year. This is largely attributed to an 918

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overcorrection applied in Quarter 3 in response to recent negative statewide sales tax trends. Additionally, some revenues initially expected in Quarter 3 were received late and carried over into Quarter 4. Richmond's local performance has also slightly surpassed initial expectations. Furthermore, the continued outperformance of local businesses has exceeded projections.

Proposed Expenditure Adjustments
Additional appropriation requests resulted in an expenditure increase of $2,342,344.

Reductions have been identified in the amount of $2,342,344 to account for the additional appropriation requests. Expenditure changes are described below in Table 4.

Table 4: General Fund FY 2025-26 Proposed Budget Adjustments – Expenditures

GENERAL FUND
FY 2024-25

REVISED
BUDGET
FY 2025-26

PROPOSED
BUDGET
June 3, 2025
FY 2025-26

PROPOSED
BUDGET
June 17, 2025
DOLLAR
CHANGE
SALARIES AND WAGES 95,303,620 95,368,985 96,762,515 1,393,530 PAYROLL/FRINGE BENEFIT 70,548,062 73,083,339 74,157,128 1,073,789 PROFESSIONAL & ADMINISTRATIVE 23,163,189 24,428,046 24,975,481 547,435 OTHER OPERATING 8,623,649 9,513,865 9,539,865 26,000
UTILITIES 5,626,060 7,265,830 7,265,830 -
EQUIPMENT & CONTRACT SERVICES 4,495,781 4,610,266 5,513,366 903,100 PROVISION FOR INSURANCE LOSS 37,042 46,500 46,500 -
COST POOL 24,750,598 24,297,321 22,745,184 (1,552,137)
ASSET/CAPITAL OUTLAY 3,284,099 2,842,986 2,842,986 -
DEBT SERVICE EXPENDITURES 850,905 775,647 775,647 -
A87 COST PLAN REIMBURSEMENT (3,514,373) (3,362,171) (3,362,171) - GRANT EXPENDITURES 52,246 34,497 34,497 -
OPERATING TRANSFERS OUT 33,451,511 18,806,063 18,756,690 (49,373) TOTAL EXPENDITURES 266,672,389 257,711,175 260,053,519 2,342,344 Vacancy Savings – As a result of the increase in revenues in the Sales & Use Tax category, the vacancy savings rate has been reduced from 11 percent ($19 million) to

9.7 percent ($16.7 million). This is a reduction from the vacancy rate proposed on June 3, 2025.

Salaries and Wages – An increase of $1,393,530: Due to the reduction in Vacancy Savings Rate from 11 percent to 9.7 percent, salaries are increasing by $1,171,300 plus an additional appropriation of $225,480 has been included for part-time staff Payroll/Fringe Benefit – An Increase of $1,073,789: Due to the reduction in Vacancy Savings Rate from 11 percent to 9.7 percent, Fringe Benefits are increasing by $1,073,789.

Professional & Administrative – An increase of $547,435: Additional appropriations include Police Commission Training, East Bay Wildfire Coalition (Fire), Contract Compliance (Employment & Training), FasTrak charges (Public Works), Public WorksParks staff training, and Bay Area Air Quality Management District Permit Fees for City919

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wide generators.

Other Operating – An increase of $26,000: Additional appropriations include safety shoes, supplies, protective equipment for Parks and janitorial staff. Reductions were made in the Police Department for clothing and operating supplies budget.

Equipment & Contract Services – An increase of $903,100: Additional appropriations include $55,000 for cleaning services for City-wide window cleaning, and deep cleaning for the Auditorium and City Hall restrooms. In addition, $83,100 was allocated for additional contract services for City-wide electrical repairs, $645,000 for Parks materials, fencing, landscaping services and goat grazing, and $120,000 for Parks restroom security services.

Cost Pool – A decrease of $1,552,137: General Liability charges are reduced by $987,557 with an estimated confidence level at 64 percent for FY 2025-26. The Vehicle Replacement Program net change is $564,580. Additional vehicles include Advance Life Support Vehicles for the Fire department in the amount of $800,000. Several nonpublic safety vehicles were deferred for future fiscal years resulting in a decrease in the cost pool budget in the amount of $1,364,580. Deferred vehicles are being reviewed and identified to be converted into electric or hybrid fleet funded by Environmental and Community Investment Agreement (ECIA) or other funding sources.

Operating Transfers Out – A decrease of $49,373: It is proposed to fund an additional appropriation of $250,000 for the Canal Boulevard Traffic Safety Project. In addition, the to the Rent Program subsidy impacts the Risk Management fund in the amount of $299,373.

Federal Funding Uncertainty – Richmond Housing Authority Federal funding remains a major concern for the City and its supportive housing programs could be impacted. Project-Based Federal Funding from the U.S. Department of Housing and Urban Development (HUD) could be at risk impacting the operational costs of the Richmond Housing Authority (RHA). The estimated amount of funding from the Operating and Capital Funds from HUD totals approximately $2.5 million. The estimated costs for Fiscal Year 2025-26 for RHA total approximately $3.9 million.

Other funding sources outside of the federal funding are generated through Tenant Rents from Nystrom Village, as well as possible management oversight fees from previously owned properties. RHA also currently holds approximately $1 million in unrestricted funds, mainly from the Hacienda property sale proceeds, which have been used to cover any unforeseen maintenance costs and related staff time at Hacienda.

Considering the FY 2025-26 estimated costs, RHA may require a subsidy from the City’s General Fund of approximately $3.5 million if there was a potential loss of federal funding. As additional information becomes available, City staff will provide updates on 920

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this matter.

Options Regarding Limited-Term Revenue:

The General Fund projects limited-term revenue of approximately $48.5 million. To effectively utilize these revenues, City staff propose that the City Council consider the three options listed below to help the City meet the Strategic Goals and Priorities City Council approved on September 27, 2023, in a fiscally responsible manner and to maintain essential City programs and services during times of economic and political uncertainty.

Option A – Hold and Wait (~6-18 months given economic uncertainties):
 $48.5 million – Wait until after the City Council recess and for economic uncertainties to settle, and to fully see the overall impact on the City. City staff will evaluate various options for investing the principal of the new limited-term revenue to optimize interest earnings.

Option B – To Be Determined (TBD) by Mayor and City Council:
 $48.5 million – May include CIP unfunded needs. The City staff has identified approximately $900 million in unfunded CIP projects over the next 10 years (See Attachment 3). City staff can provide recommendations based on City Council priorities and direction.

Option C – TBD Mayor and City Council
May include Federal Contingency, CIP, Unfunded Actuarial Liability (UAL):
 $19.5 million – Contingency for federal funding uncertainty. On April 28, 2025, President Trump issued an executive order with the objective of identifying and potentially withholding federal funds from sanctuary jurisdictions. The order instructs the Department of Justice and the Department of Homeland Security to identify and compile a list of jurisdictions that impede the enforcement of federal immigration laws. Jurisdictions designated as sanctuary areas on this list may face repercussions, including the suspension or termination of federal grants and contracts. The City of Richmond has several federal grants and two major programs, Employment and Training, and Richmond Housing Authority, relying mainly on federal funds. Richmond residents are well deserving of these programs and all the grant-funded projects. City staff recommend creating a contingency to preserve these programs if Federal Funds are taken away.  $19.5 million – Strategic Goal Area No. 3 - Improve the Quality of Life and Community Health/Improve Social Determinants of Health Built Environment.

City staff recommend appropriating this amount towards the City Council Goal

3.1 - Improve maintenance of the built environment, parks, and new recreation infrastructure and 3.2 - Create new infrastructure. Currently, Public Works is facilitating a process to select a vendor to complete a Facilities Conditions 921

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Assessment which will help identify City facility and infrastructure needs and serve as a guide for future strategic investment decisions.  $9.5 million – Strategic Goal Area No. 5 - Strengthen the City’s internal infrastructure and processes. The City has $396 million in unfunded actuarial liabilities for pensions and $63 million in Other Post Employment Benefits unfunded actuarial liabilities. These liabilities are forecasted to significantly increase over the next few years, given the worsening stock market performance.

City staff recommend transferring $9.5 million into the Pension and Other Post Employment Benefits section 115 Trust accounts to proactively mitigate the budgetary pressures. This recommendation aligns with the Council Goal No. 5.2 – Improve fiscal responsibility.

Capital Improvement Projects Anticipated to be Completed in the Near Future Over the next three fiscal years, several capital projects related to public facilities, parks, and transportation infrastructure are anticipated to be completed. A landmark project, the Revitalization of the Historic Richmond Main Library, is scheduled for completion in the summer of 2027. Several City parks’ revitalization and improvement projects are planned for completion between the fall of 2025 and the summer of 2026.

Some of these projects include Boorman Park, Shields-Reid Park, Wendell Park and Martin Luther King Jr. Park. Transportation upgrades are a major component, featuring a multi-faceted approach to safety and access. For cyclists and pedestrians, key projects planned for completion in the summer of 2025 include the Yellow Brick Road and the Lincoln Safe Routes to School projects. These will be followed by the Bayview to BART and McBryde Safe Routes to Parks projects, enhancing bicycle and pedestrian accessibility between Del Norte BART station to the San Francisco Bay Trail and Wildcat Canyon Regional Park, which are planned for completion between fall 2026 and spring 2027.

Complementing these efforts are several Complete Streets projects designed to improve safety for all modes of travel. These include the 13th Street Complete Streets Project, which will connect to the recently completed Rumrill Boulevard project by the City of San Pablo; Phase II of the Richmond Wellness Trail along Marina Way South; and the Neighborhood Complete Streets project along Harbour Way South. All of these projects are scheduled for completion by summer 2027.

City Council Strategic Goals and Priorities
As part of ongoing efforts to ensure alignment between City operations, policy objectives, and public transparency, City Council adopted at their meeting on September 27, 2023, the City Council's Goals and Priorities. The Goals and Priorities outlines key initiatives and strategic objectives that guide the City's growth and improve the quality of life for all residents. The City Council's vision focuses on creating a thriving, inclusive community through transparency and targeted actions that address 922

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immediate and long-term needs. These priorities shape decisions, ensuring that progress benefits everyone in the City.

The City Council’s priorities fall into six overarching goal areas:

1. Improve the quantity and quality of housing, especially low-income housing, and reduce homelessness

2. Increase revenue and improve economic development

3. Improve the quality of life, community health, and social determinants of health

4. Improve public safety

5. Strengthen the City’s internal infrastructure and processes

6. Address shoreline issues and ecological sustainability These ongoing programs, planned initiatives, and guiding principles are to align with the City’s broader policy and budgetary goals.

Community Services Department Accomplishments
Over the past few years, the City Council has invested and supported the growth of the Community Services Department (CSD), which includes Recreation, Library and Adult Literacy services, Office of Neighborhood Safety (ONS), Community Crisis Response Program (CCRP), and Employment and Training (E&T). These divisions provide essential components of Richmond’s efforts to support safe, healthy, and thriving communities. These programs collectively provide critical access to safe spaces, positive youth and adult engagement, violence prevention and intervention, job readiness, and crisis intervention. In a city where some residents face systemic challenges, these services promote equity, resilience, and opportunity. Together, these programs are vital to Richmond’s public safety, economic recovery, and long-term community well-being. With the support of the City Council, the CSD team has achieved numerous accomplishments in the past few years, a few of which are listed below:
 ONS received additional Neighborhood Changes Agents and moved into prevention services in West Contra County Unified School District and for the unhoused, LatinX, and women/girls population
 CCRP, a new City program, was started in 2023, with 8 new CIS positions coming onboard in 2025
 E&T received $1.9 million in additional annual funding to expand the YouthWorks program
 Increased attendance at all our programs and Special Events such as Spring Egg Hunt, Park Rx Day, 3
rd of July Fireworks, Fall Festival, and Tree Lighting
 Celebrated the opening of the City of Richmond’s first mobile Tool Lending Library
 Increased opportunities for the community to interact with CSD through increased and additional programs, services and special events. Examples include reinstituting the Literacy Fair, hosting youth job fairs, and activating the 923

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Mobile Recreation Unit Trailer to serve the Richmond community at parks and special events, including the Marina Farmers Market and the Civic Center Farmers.
 Engaged over 50 volunteers, in collaboration with two nonprofit organizations and other city departments in the renovation and beautification of Booker T.

Anderson Community Center
 Established Saturday program hours at the Richmond Recreation Complex for youth activities
 Awarded $700,000 for Youth Outdoors Richmond Grant from the State of California, Department of Parks and Recreation’s Office of Grants and Local Services to offer youth and family outdoor experiences.  Recreation was awarded $750,000 Neighbor-to-Neighbor Grant from the State of California, Governor’s Office of Planning and Research to support neighborhood engagement.
 In FY 2022-23, the Library received additional staffing and restored Saturday hours to the Main Library, for a total of 46 service hours/week at the Main Library, exceeding the pre-pandemic 40 hours.
 As a result of increased hours and increased programming by staff, FY 2023-24 visits to library locations increased by 43 percent over FY 2022-23, to 60,979 visitors
 More people borrowed items: materials checkouts in FY 2023-24 increased by 10 percent over FY 2022-23
 Updated all adult public use computers for a total of 20 new machines.  Began creation and distribution of a library e-mail newsletter with an average open rate of 26 percent
 Established RFCY-funded afterschool homework help in all library locations and two community centers (expanded to three community centers in FY 2024-25).  In FY 2023-24, the Library hosted 889 programs and events  Partnered with Tech Exchange to host digital literacy classes in Spanish and English in FY 2023-24 and FY 2024-25, distributing almost 100 computers to the community
 Established a Library of Things collection to loan chess sets, parks passes, science kits, hiking backpacks, and more
 E-book checkouts have increased - through May 2025, Libby ebook checkouts average 1363/month, an increase of 14 percent over FY 2023-24. Hoopla ematerials checkouts are up 58 percent over FY 2023-24, with an average of 107/month
 LEAP has enrolled more than 150 new learners since July 2024, providing basic literacy, GED and ESL help
CSD services support youth development, promote lifelong learning, encourage healthy lifestyles, and foster social connections across diverse populations. Continued support and future investment in these services helps strengthen neighborhoods, build community resilience, and ensure that all residents have the opportunity to thrive. 924

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General Fund Five-Year Forecast:

As part of the Fiscal Year 2025-26 Budget development process, City staff is providing an annual update to the General Fund Five-Year Forecast to the City Council. The FiveYear Forecast with multiple projection scenarios is a recommendation via the State Audit. Moreover, it is recommended that the City include multiple scenarios in its financial projections, including scenarios that account for potential additional risks such as economic downturns or recessions. This approach helps us understand how the City would continue to fund its operations under such circumstances. By doing so, the City can better identify future revenue and expenditure trends that may have an immediate or long-term influence on government policies, strategic goals, or community services.

The forecast is an integral part of our annual budget process and contributes significantly to improved decision-making. It ensures that we maintain fiscal discipline while continuing to deliver essential community services. The text below discusses the revenue and expenditure assumptions that were used to develop the forecast.

Revenue Forecast Scenarios & Assumptions
The General Fund Revenue Forecast Scenarios stem from a detailed review of all the General Fund Revenue categories and streams. Even within each category, many of the main revenue streams change year-to-year based on different criteria. A great example is the Utility Users Tax, where the amounts are increasing for some of the items and decreasing for the others. City staff reviewed historical trends, actual year-todate figures for FY 2024–25, and projected year-end totals, which in some cases differ from the Mid-Year Budget estimates. These were then combined with the proposed FY 2025–26 budget figures and any known variables. The detailed description below of the revenue assumptions focuses on the middle-of-the-road scenario revenue forecast.

Generally, the pessimistic scenario assumes some of the more volatile revenue streams will grow at a much lower pace, while in the optimistic scenario, those same revenue streams will grow at a higher pace.

Property Tax – Increase of 1.3 percent in FY 2025-26 and increases averaging 2.7 percent in the subsequent years. Over the last five years, Property Taxes have increased by 4.4 percent. The valuation changes in this category can have significant impacts year-to-year, caused by items such as the valuation changes of the Chevron Refinery or a significant increase in large sales. Additionally, a significant component is the Successor Agency Surplus funds that roll into the General Fund if there are any excess funds after the corresponding expenditures have been processed. This revenue stream is based on incremental growth.

Sales Tax – Decrease of 1.2 percent in FY 2025-26 and an average increase of 1.8 percent in the subsequent years. The forecast for the regular Sales Tax and the two voter-approved half-cent sales tax measures is provided by the City’s sales tax consultant, Avenu. The consultants are adjusting for some temporary increases that will go away and modest growth going forward. A slower growth model is used for the next few years as the level of uncertainty surrounding tariffs and federal spending dampens 925

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the national, regional, and local economy after experiencing several years of solid growth. Within this category, there is also the Vehicle License Fee Backfill Swap (VLF), which is directly tied to the City’s yearly AV growth. For the VLF, staff used the same assumptions as for the Secured Property Taxes.

Utility Users Tax (UUT) – Average increase of 4.8 percent. As mentioned above, this revenue category has individual revenue streams going in very distinct directions. For all years in the forecast, UUT on cable, telecommunications, and prepaid wireless is forecasted to decrease, while UUT on Gas and Electricity and the Cap Amount are both forecasted to increase. This revenue category also includes the Chevron Tax Settlement (Settlement) amount. This agreement between the City of Richmond and the Chevron Refinery was reached in 2010 and stemmed from a couple of issues including Measure T approved by voters in 2008 which imposed a manufacturer’s tax as part of the Business License Tax, subsequent judgment and appeal, and competing Utility User Tax (UUT) initiatives that would have either increased or decreased the UUT assessed and collected. As part of the Settlement, Chevron agreed to pay $114 million in new revenue to the City of Richmond over the next 15 years.

Other Taxes – Increase of 21.3 percent in FY 2025-26 is anticipated compared to the FY 2024-25 budgeted amount. This increase primarily stems from the application of the Guiding Fiscal Policy’s formula to the Documentary Transfer Tax budget amount. Like other revenue streams, this category includes various items that fluctuate independently. Besides the Transfer Tax, this category also includes revenues from the Hotel Tax and Franchise Fees. The average growth rate beyond FY 2025-26 is projected to be 1.7 percent.

Licenses, Permits & Fees – Increase of 5.6 percent for FY 2025-26 and average growth of 2.9 percent after that. The main item in this category is the Business License Tax.

Now, after a few years since the passage of Measure U, the Business Tax using gross receipts is more predictable. The forecast looks at the amounts paid in previous years by all business in Richmond and adds a small inflation factor. The City has contracted with BRI Consulting Group, Inc. to conduct audits of Richmond businesses. The goal of these services is to ensure businesses are paying what is required per Measure U.

Other Revenues (Includes Fines & Forfeitures, Use of Money and Property, Charges for Services, Other Revenues, Rental Income, Intergovernmental State Taxes & Grants, Proceeds from Sale of Property, and Loan & Bond Proceeds) – These various revenues are expected to remain relatively flat. For these revenue categories, City staff budgets only the amounts that are confirmed and expected to be received by the City. For FY 2025-26, City staff is proposing a net increase of $300,000 or 3.6 percent and expects the corresponding revenues to remain virtually flat thereafter.

Operating Transfers In – Nearly all the revenue that gets transferred into the General Fund comes from the Override Pension Tax Fund. This revenue stream is expected to decrease in FY 2025-26 by 10.9 percent. Although the revenue that flows into this fund 926

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is based on the Assessed Valuation, which is expected to continue to grow, the corresponding expenditures are also scheduled to increase. In FY 2025-26, the increase in expenditures will be higher than the increase in revenues, resulting in less revenue available to be transferred to the General Fund. These expenditures were scheduled during the 2022 Pension Obligation Bond Refunding. After FY 2025-26, the revenues and expenditures will stabilize, and staff expect a steady growth of 2.7 percent in the subsequent years.

Limited-Term Revenue – $50 million limited-term revenue under which the City will receive $50 million annually for five years starting in FY 2025-26, followed by $60 million annually for another five years beginning in FY 2030-31.

The projected General Fund revenue assumptions for FYs 2025-26 through 2029-30 are listed in Table 5.

Table 5: Five-Year Revenue Forecast Scenario Assumptions Category FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 30 - PROPERTY TAXES 1.3% 2.7% 2.7% 2.7% 2.7%
31 - SALES & USE TAX -1.2% 0.9% 2.4% 2.2% 1.9%
32 - UTILITY USERS TAX 4.6% 5.2% 4.7% 5.1% 4.6%
33 - OTHER TAXES 21.3% 1.1% 1.8% 1.9% 1.9%
34 - LICENSES, PERMITS, & FEES 5.6% 2.9% 2.9% 2.9% 2.9% 35 - FINES & FORFEITURES 13.4% 5.0% 5.0% 5.0% 5.0%
36 - USE OF MONEY&PROPRTY 68.7% 0.0% 0.0% 0.0% 0.0%
37 - CHARGES FOR SERVICES 14.4% 3.0% 3.0% 3.0% 3.0%
38 - OTHER REVENUE
(includes Limite-Term Revenue of $50M)
35,023.9% 0.0% 0.0% 0.0% 0.0%
39 - RENTAL INCOME 1.8% 2.0% 2.0% 2.0% 2.0%
3A - INTERGOV STATE TAXES 20.0% 0.0% 0.0% 0.0% 0.0%
3B - INTERGOV FED GRANT 0.0% 0.0% 0.0% 0.0% 0.0%
3C - INTERGOV STATE GRANT 38.5% -55.6% 0.0% 0.0% 0.0%
3D - INTERGOV OTHER GRANT 16.0% -13.8% 0.0% 0.0% 0.0%
60 - PROC FR SLE PROP 0.0% 0.0% 0.0% 0.0% 0.0%
61 - LOAN/BOND PROCEEDS 0.0% 0.0% 0.0% 0.0% 0.0%
90 - OPER XFERS IN -10.4% 2.5% 2.9% 2.8% 2.9%
TOTALS 23.3% 2.7% 3.0% 3.1% 3.0%
Expenditure Forecast Scenarios & Assumptions
Salaries and Benefits – three scenarios are prepared based on the current expenditures without any cost-of-living increases in the future years. In 2023, the City implemented a class and compensation study. A significant number of staff are not at the top of their respective salary ranges and are eligible to receive an annual step/merit increase. The salaries and wages forecast assumes approximately a 9.7 percent vacancy saving factor in all the future years. Since City-wide total compensation is anticipated to increase by ~$50 million from FY 2020-21 through FY 2025-26. 927

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Retirement Costs – the forecast uses assumptions provided in the most recent actuarial valuation report published by CalPERS in July 2024. Per the report, the City’s Normal cost is expected to continue to decline over time as new employees are hired into lower cost benefit tiers. However, the City’s Unfunded Accrued Liability (UAL) with PERS will increase over the next few years mainly due to lower-than-expected return on investment in recent years. The CalPERS projection of the pension costs is based on comprehensive actuarial assumptions and actual experience can be significantly different than these assumptions.
“The projection assumes that all actuarial assumptions will be realized and that no further changes to assumptions, contributions, benefits, or funding will occur during the projection period. In particular, the investment return beginning with FY 2023-24 is assumed to be 6.80% per year, net of investment and administrative expenses. The projected normal cost percentages below reflect that the normal cost is expected to continue to decline over time as new employees are hired into lower cost benefit tiers.

Future contribution requirements may differ significantly from those shown below. The actual long-term cost of the plan will depend on the actual benefits and expenses paid and the actual investment experience of the fund.”
- Miscellaneous Plan of the City of Richmond (CalPERS Annual Actuarial Valuation Report as of June 30, 2023).

Table 6: Miscellaneous Plan, Projected Employer Contributions Per CalPERS Actuarial Valuation - June 30, 2023 Required
Contribution (Assumes 6.80% Return)
Fiscal Year FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2030-31 Normal Cost % 12.6% 12.2% 11.8% 11.5% 11.1% 10.8%
UAL Payment $12,200,719 $13,310,000 $14,202,000 $16,245,000 $16,722,000 $17,135,000 Table 7: Safety Plan, Projected Employer Contributions Per CalPERS Actuarial Valuation - June 30, 2022 Required
Contribution (Assumes 6.80% Return)
Fiscal Year FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2030-31 Normal Cost % 22.0% 21.5% 20.9% 20.4% 19.8% 19.2%
UAL Payment $21,090,447 $22,648,000 $23,933,000 $26,599,000 $27,291,000 $27,908,000 The UAL is the present value of future employer contributions for services that have already been earned (retirees) and is in addition to future normal cost contributions for active members.

Headcount – the forecast assumes no change in the headcount in future years. As of June 3, 2025, the proposed draft budget for FY 2025-26 includes 800 Full Time Equivalent (FTE) positions in all funds. Including the partially funded positions, the General Fund budget includes ~668 FTE.
928

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Healthcare and Other benefits – some of the benefit costs are taxes that are derived based on the going tax deduction rates, whereas healthcare costs are based on the current rate sheet from the healthcare providers. The City of Richmond provides healthcare costs that are negotiated through CalPERS. Healthcare costs have been increasing around 10 percent on an annual basis and for FY 2025-26 the cost to the City is expected to increase by approximately 13 percent. For FY 2026-27 and beyond, increases are assumed per the inflation rates in the respective scenario (see Table 8):

Non-Personnel Costs - The three scenarios use a range of inflation rates from 3 percent to 5 percent as listed in Table 8 below.

Table 8: Expenditure Assumptions
Scenario FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 Pessimistic
Personnel
Costs
Proposed
Budget No Increase No Increase No Increase No Increase
Inflation Rate Proposed
Budget 5% 5% 5% 5%
Middle of the
Road
Personnel
Costs
Proposed
Budget No Increase No Increase No Increase No Increase
Inflation Rate Proposed
Budget 4% 4% 4% 4%
Optimistic
Personnel
Costs
Proposed
Budget No Increase No Increase No Increase No Increase
Inflation Rate Proposed
Budget 3% 3% 3% 3%
The forecast assumes no allocation of the limited-term revenue (Resolution 98-24 Agreement) in FY 2025-26. However, City staff have identified Capital Improvement Projects (CIP) that have funding gaps or are unfunded over future years. Table 9 shows the identified CIP amounts for the next five years. City Council may allocate all or a portion of the limited-term revenue towards these capital needs in the coming years.

Table 9: CIP Shortfall Plus Unfunded Projects
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30
CIP
Shortfall 49,080,000 36,090,000 4,928,520 51,480 -
CIP Unfunded 55,774,000 75,583,700 99,048,000 80,736,300 72,064,000 Total 104,854,000 111,673,700 103,976,520 80,787,780 72,064,000 Table 10: Five-Year Forecast, Pessimistic Scenario
Forecast Forecast Forecast Forecast Forecast
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30
Total Revenue 308,553,519 312,283,005 320,144,480 328,673,397 337,011,925 Total Expenditures 260,053,519 272,291,405 283,273,437 297,330,800 308,145,552 Net Deficit (-)/Surplus(+) 48,500,000 39,991,600 36,871,043 31,342,598 28,866,373 929

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Figure 1: Five-Year Forecast, Pessimistic Scenario, Net Deficit (-)/Surplus (+) Table 11: Five-Year Forecast, Middle of the Road Scenario, Net Deficit (-)/Surplus (+) Forecast Forecast Forecast Forecast Forecast
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30
Total Revenue 308,553,519 316,277,163 324,258,355 332,917,155 341,382,665 Total Expenditures 260,053,519 271,165,154 280,948,933 293,702,601 303,101,122 Net Deficit (-)/Surplus(+) 48,500,000 45,112,009 43,309,422 39,214,554 38,281,543 Figure 2: Five-Year Forecast, Middle of the Road Scenario, Net Deficit (-)/Surplus (+) Table 12: Five-Year Forecast, Optimistic Scenario
Forecast Forecast Forecast Forecast Forecast
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30
Total Revenue 308,553,519 321,602,706 329,743,522 338,575,498 347,210,318 Total Expenditures 260,053,519 270,099,154 278,713,554 290,217,163 298,280,702 Net Deficit (-)/Surplus(+) 48,500,000 51,503,552 51,029,968 48,358,334 48,929,616 48,500,000
39,991,600 36,871,043
31,342,598 28,866,373
-
10,000,000
20,000,000
30,000,000
40,000,000
50,000,000
60,000,000
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30
$
Fiscal Year
48,500,000 45,112,009 43,309,422
39,214,554 38,281,543
-
10,000,000
20,000,000
30,000,000
40,000,000
50,000,000
60,000,000
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30
$
Fiscal Year
930

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Figure 3: Five-Year Forecast, Optimistic Scenario, Net Deficit (-)/Surplus (+)

NEXT STEPS
City staff will incorporate City Council directives and feedback and bring back FY 2025- 26 Operating Budget and FYs 2025-26 through 2029-30 Five-Year Capital Improvement Plan for adoption on June 24, 2025.

DOCUMENTS ATTACHED:

Attachment 1 – Draft Summary of Revenues and Expenditures, by Fund, by Type Attachment 2 – Draft Summary of Expenditures, by Fund, by Department Attachment 3 – Draft Capital Improvement Program Budget & Forecast Summaries Attachment 4 – Draft Multi-Year Comparative Position Listing 48,500,000
51,503,552
51,029,968
48,358,334
48,929,616
46,000,000
47,000,000
48,000,000
49,000,000
50,000,000
51,000,000
52,000,000
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30
$
Fiscal Year
931
City of Richmond Attachment 1 - Draft Summary of Revenues and Expenditures, by Fund, by Type FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2024-25 FY 2025-26 ACTUALS ACTUALS ACTUALS Q3 ACTUALS REVISED PROPOSED

BUDGET BUDGET
0001 GENERAL FUND
PROPERTY TAXES (47,362,317) (51,919,490) (53,802,373) (29,333,660) (57,597,487) (58,329,291) SALES & USE TAX (53,453,323) (55,541,366) (61,319,980) (33,489,349) (60,901,150) (60,163,807) UTILITY USERS TAX (48,373,587) (54,676,023) (59,120,237) (47,157,840) (62,092,359) (64,943,670) OTHER TAXES (26,573,076) (19,623,677) (18,754,991) (14,426,687) (23,405,397) (28,399,659) LICENSES, PERMITS & FEES (11,132,527) (18,221,104) (16,839,828) (12,402,168) (16,352,770) (17,274,036) FINES & FORFEITURES (405,439) (255,225) (229,936) (208,574) (176,438) (200,000) USE OF MONEY & PROPERTY (188,446) (1,432,706) (3,732,520) (2,408,691) (1,796,421) (3,030,545) CHARGES FOR SERVICES (3,752,529) (2,785,618) (2,628,738) (2,102,655) (3,255,703) (3,724,495) OTHER REVENUE (804,601) (440,857) (432,808) (311,029) (142,830) (50,167,500) RENTAL INCOME (786,529) (882,003) (930,008) (780,837) (777,478) (791,157) INTERGOVERNMENT STATE TAXES (127,228) (118,794) (143,154) (182,741) (125,000) (150,000) INTERGOVERNMENT STATE GRANT (219,234) (131,430) (169,152) (280,251) (130,000) (180,000) INTERGOVERNMENT OTHER GRANT (272,254) (288,949) (328,851) (304,690) (250,000) (290,000) PROCEEDS FROM SALE OF PROPERTY (6,788) (1,264) (6,299) (32,814) (15,000) (15,000) LOAN/BOND PROCEEDS (93,800) (39,400) - - (40,400) (40,400) OPERATING TRANSFER-IN (9,859,938) (19,727,198) (21,637,505) (23,247,712) (23,269,402) (20,853,959) OTHER FINANCING SOURCES - (417,005) - - - -
TOTAL GENERAL FUND (203,411,616) (226,502,110) (240,076,380) (166,669,697) (250,327,835) (308,553,519)

OTHER OPERATING FUNDS
1003 TRANSPORTATION OPERATION
LICENSES, PERMITS & FEES - (47,788) (13,675) - - -
USE OF MONEY & PROPERTY (671) - - - - -
OTHER REVENUE (100,302) (7,794) (10,102) (7,515) (20,000) (20,000) INTERGOVERNMENT OTHER GRANT (345,658) 19,190 (24,000) (1,098,645) (840,000) (1,231,584) OPERATING TRANSFER-IN - - (97,500) - - -
TOTAL TRANSPORTATION OPERATION (446,631) (36,391) (145,277) (1,106,160) (860,000) (1,251,584) 1012 HILLTOP LANDSCAPE MAINTENANCE DISTRICT
PROPERTY TAXES (1,060,018) (1,091,844) (1,124,587) (637,764) (1,158,332) (1,193,082) USE OF MONEY & PROPERTY (1,304) (9,244) (9,284) 4 - -
OPERATING TRANSFER-IN (215,963) (229,115) (323,688) (182,303) (243,068) (250,360) TOTAL HILLTOP LANDSCAPE MAINTENANCE DISTRICT (1,330,203) (1,277,285) (1,457,560) (820,063) (1,401,400) (1,443,442) 1015 MARINA BAY LANDSCAPING & LIGHTING DISTRICT
PROPERTY TAXES (671,141) (693,358) (714,664) (404,840) (730,810) (752,734) USE OF MONEY & PROPERTY (3,097) (14,573) (31,711) (22,303) - - OPERATING TRANSFER-IN (448,967) (473,966) (476,309) (367,953) (490,599) (505,317) TOTAL MARINA BAY LANDSCAPING & LIGHTING DISTRICT (1,181,896) (1,123,205) (1,222,684) (795,097) (1,221,409) (1,258,051) 1050 COST RECOVERY-PLANNING & BUILDING
LICENSES, PERMITS & FEES (7,984,105) (9,354,891) (7,820,661) (5,926,410) (7,227,283) (8,243,899) USE OF MONEY & PROPERTY (19,825) (230,778) (704,791) (253,210) (82,307) (82,307) CHARGES FOR SERVICES (600,726) (530,334) (207,804) (1,408,737) (2,754,000) (2,754,000) OTHER REVENUE (6,438) (20) (100) (2,725) (50) (150)
INTERGOVERNMENT FEDERAL GRANT - (25,000) - - (847,500) (748,275) INTERGOVERNMENT STATE GRANT (122,929) (2,797,300) (2,690,312) - (183,099) (80,000) INTERGOVERNMENT OTHER GRANT (262,951) (52,093) - (15,000) - - OPERATING TRANSFER-IN (660,693) (782,154) (808,934) (1,520,000) (2,000,000) - TOTAL COST RECOVERY-PLANNING & BUILDING (9,657,667) (13,772,569) (12,232,602) (9,126,082) (13,094,239) (11,908,631) 1051 COST RECOVERY-ENGINEERING
OPERATING TRANSFER-IN (3,489,599) - - - - -
TOTAL COST RECOVERY-ENGINEERING (3,489,599) - - - - -
1205 EMPLOYMENT & TRAINING
OTHER REVENUE (942) (117) (185) (10,000) - -
INTERGOVERNMENT FEDERAL GRANT (1,087,582) (2,949,691) (2,317,514) (339,352) (3,169,355) (222,025) INTERGOVERNMENT STATE GRANT (470,210) (479,581) (1,384,104) (1,453,358) (2,500,000) (343,446) INTERGOVERNMENT OTHER GRANT (55,654) (58,271) (169,664) (20,000) (110,000) (73,253) PROCEEDS FROM SALE OF PROPERTY - - (8,120) - - -
OPERATING TRANSFER-IN (2,189,330) (2,624,137) (2,921,891) (970,594) (2,756,777) (2,756,777) TOTAL EMPLOYMENT & TRAINING (3,803,719) (6,111,797) (6,801,478) (2,793,303) (8,536,132) (3,395,502) TOTAL OTHER OPERATING FUNDS (19,798,106) (22,432,856) (21,859,601) (14,640,705) (25,113,180) (19,257,210)

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City of Richmond Attachment 1 - Draft Summary of Revenues and Expenditures, by Fund, by Type FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2024-25 FY 2025-26 ACTUALS ACTUALS ACTUALS Q3 ACTUALS REVISED PROPOSED

BUDGET BUDGET

SPECIAL REVENUE FUNDS
1001 SECURED PENSION OVERRIDE
PROPERTY TAXES (10,609,053) (26,010,577) (27,165,723) (15,634,653) (28,502,143) (29,476,695) USE OF MONEY & PROPERTY - (34,736) - - - -
TOTAL SECURED PENSION OVERRIDE (10,609,053) (26,045,312) (27,165,723) (15,634,653) (28,502,143) (29,476,695) 1005 LIBRARY FUND
FINES & FORFEITURES (2,054) (3,810) (9,443) (4,674) - - USE OF MONEY & PROPERTY (1,439) (35,844) (247,223) (149,463) - - OTHER REVENUE (5,666) - (204) - (5,834) -
INTERGOVERNMENT FEDERAL GRANT (17,044) (25,472) (64,187) (39,081) (71,796) (55,000) INTERGOVERNMENT STATE GRANT (181,731) (223,951) (756,812) (44,354) (1,170,828) (9,351,677) INTERGOVERNMENT OTHER GRANT (3,498) (14,402) (17,696) (11,807) (69,990) (14,000) TOTAL LIBRARY FUND (211,432) (303,479) (1,095,565) (249,379) (1,318,448) (9,420,677) 1007 EMERGENCY MEDICAL SERVICE
PROPERTY TAXES (215,522) - - - (215,586) -
USE OF MONEY & PROPERTY (1,437) (8,038) (14,375) (2,511) - - TOTAL EMERGENCY MEDICAL SERVICE (216,959) (8,038) (14,375) (2,511) (215,586) - 1009 VEOLIA MITIGATION
LICENSES, PERMITS & FEES (25,000) (31,250) (18,750) (18,750) (25,000) (25,000) USE OF MONEY & PROPERTY (921) (5,793) (14,996) (10,382) - - TOTAL VEOLIA MITIGATION (25,921) (37,043) (33,746) (29,132) (25,000) (25,000) 1010 NORTH RICHMOND WASTE
LICENSES, PERMITS & FEES - (407,388) - - (150,040) (130,040) USE OF MONEY & PROPERTY - (1,829) (2,962) 32 - -
TOTAL NORTH RICHMOND WASTE - (409,217) (2,962) 32 (150,040) (130,040) 1011 OUTSIDE FUNDED SERVICES - DONATION
USE OF MONEY & PROPERTY (23) (135) (332) (213) - -
TOTAL OUTSIDE FUNDED SERVICES - DONATION (23) (135) (332) (213) - - 1013 HAZARDOUS MATERIAL FUND
USE OF MONEY & PROPERTY (145) - - - - -
OPERATING TRANSFER-IN - (6,209) - - - -
TOTAL HAZARDOUS MATERIAL FUND (145) (6,209) - - - -
1017 CHEVRON MODERNIZATION PROJECT & ENVIRONMENTAL AND COMMUNITY INVESTMENT AGREEMENT (ECIA) USE OF MONEY & PROPERTY (54,117) (326,886) (831,170) (519,889) - - OTHER REVENUE (417) (49,824) 42,075 - - -
INTERGOVERNMENT OTHER GRANT (7,000,000) (6,000,000) (4,016,500) - - - TOTAL CHEVRON MODERNIZATION PROJECT & ECIA (6,376,710) (7,054,534) (4,805,595) (519,889) - - 1018 RENT PROGRAM
LICENSES, PERMITS & FEES (2,332,429) (2,553,651) (2,931,687) (2,694,465) (3,289,011) (3,600,000) USE OF MONEY & PROPERTY (6,803) (39,267) (88,652) (64,023) (50,000) (50,000) OTHER REVENUE (14,641) (40,078) (61,209) (66) (50,000) (50,000) INTERGOVERNMENT OTHER GRANT - (10,000) - - - -
OPERATING TRANSFER-IN - - (438,726) (217,791) (290,391) (299,373) TOTAL RENT PROGRAM (2,353,873) (2,642,997) (3,520,275) (2,976,344) (3,679,402) (3,999,373) 1055 ENCROACHMENT SERVICES
LICENSES, PERMITS & FEES (932,819) (972,367) (955,734) (722,073) (890,000) (890,000) USE OF MONEY & PROPERTY (6,426) (51,110) (141,089) (107,294) - - CHARGES FOR SERVICES (364,951) (324,226) (346,453) (318,354) (300,000) (325,000) TOTAL ENCROACHMENT SERVICES (1,304,196) (1,347,703) (1,443,276) (1,147,721) (1,190,000) (1,215,000) 1303 KIDS FIRST INITIATIVE
USE OF MONEY & PROPERTY (3,443) (66,257) (259,871) (279,386) - - OPERATING TRANSFER-IN (1,929,172) (4,121,294) (7,186,411) (5,681,453) (7,575,272) (8,546,616) TOTAL KIDS FIRST INITIATIVE (1,932,615) (4,187,551) (7,446,282) (5,960,839) (7,575,272) (8,546,616) 1304 EMERGENCY OPERATIONS & DISASTER RECOVERY
USE OF MONEY & PROPERTY - (697) (11,728) (4,512) - -
INTERGOVERNMENT FEDERAL GRANT (92,885) (1,058) - - - -
INTERGOVERNMENT STATE GRANT - - (18,463) - - -

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BUDGET BUDGET
OPERATING TRANSFER-IN (167,633) (424,208) (75,000) - (75,000) (75,000) TOTAL EMERGENCY OPERATIONS & DISASTER RECOVERY (425,963) (260,518) (105,192) (4,512) (75,000) (75,000) 1305 PUBLIC ART
LICENSES, PERMITS & FEES (610,784) (1,528,674) (505,167) (391,959) (400,000) (400,000) USE OF MONEY & PROPERTY (2,670) (41,124) (120,813) (89,117) - - OPER XFERS IN - - - - - (65,453)
TOTAL PUBLIC ART (613,454) (1,569,799) (625,980) (481,076) (400,000) (465,453) 1306 AMERICAN RESCUE PLAN ACT (ARPA)
USE OF MONEY & PROPERTY (41,790) (493,777) (1,144,072) (604,019) - - INTERGOVERNMENT FEDERAL GRANT (482,154) (4,130,024) (2,358,952) - - - TOTAL AMERICAN RESCUE PLAN ACT (ARPA) (523,944) (4,623,801) (3,503,025) (604,019) - - 1307 TRANSFORMATIVE CLIMATE COMMUNITIES (TCC) GRANT
INTERGOVERNMENT STATE GRANT - - (1,602,562) (1,210,766) (15,416,250) (21,126,452) TOTAL TCC GRANT - - (1,602,562) (1,210,766) (15,416,250) (21,126,452) 1308 ENCAMPMENT RESOLUTION FUND
USE OF MONEY & PROPERTY - - (1,346) (91,975) - -
INTERGOVERNMENT STATE GRANT - - (2,006,596) (1,398,935) (4,301,294) (1,696,703) TOTAL ENCAMPMENT RESOLUTION FUND - - (2,007,942) (1,490,911) (4,301,294) (1,696,703) 1309 ENCAMPMENT RESOLUTION FUND ROUND 3
INTERGOVERNMENT STATE GRANT - - - - (9,336,746) (2,500,000) TOTAL ENCAMPMENT RESOLUTION FUND ROUND 3 - - - - (9,336,746) (2,500,000) 1405 HOMEKEY PROGRAM FUND
INTERGOVERNMENT STATE GRANT - - - - (14,512,660) (7,012,660) TOTAL HOMEKEY PROGRAM FUND - - - - (14,512,660) (7,012,660) TOTAL SPECIAL REVENUE FUNDS (25,106,668) (47,983,956) (53,372,831) (30,311,934) (86,697,840) (85,689,668)

CAPITAL PROJECT FUNDS
1002 STATE GAS TAX
USE OF MONEY & PROPERTY (2,590) (21,717) (62,616) (60,897) - - INTERGOVERNMENT STATE TAXES (2,554,521) (2,916,675) (3,145,654) (2,248,163) (3,173,758) (3,249,250) TOTAL STATE GAS TAX (2,557,111) (2,938,393) (3,208,270) (2,309,060) (3,173,758) (3,249,250) 1004 ASSET SEIZURE FUND
USE OF MONEY & PROPERTY (1,107) (6,107) (12,825) (7,786) - - CHARGES FOR SERVICES (2,918) (5,017) - 3,085 - -
TOTAL ASSET SEIZURE FUND (4,025) (11,124) (12,825) (4,701) - - 1006 OUTSIDE FUNDED SERVICES - GRANTS
INTERGOVERNMENT FEDERAL GRANT (82,190) - - - (3,117,500) - INTERGOVERNMENT STATE GRANT (2,018,683) (1,897,382) (10,980,856) (3,791,490) (25,510,126) (14,273,478) INTERGOVERNMENT OTHER GRANT (957,547) (512,790) (428,507) (597,414) (452,503) (534,794) OPERATING TRANSFER-IN (179,969) (200,000) - - - -
TOTAL OUTSIDE FUNDED SERVICES - GRANTS (3,238,389) (2,610,172) (11,409,363) (4,388,904) (29,080,129) (14,808,272) 1054 ENGINEERING GRANTS
INTERGOVERNMENT FEDERAL GRANT (4,819,644) (635,351) (1,944,986) (49,738) (5,135,000) (10,737,476) INTERGOVERNMENT STATE GRANT (1,402,781) (1,968,756) (6,380,797) (2,290,814) (19,120,726) (18,415,220) INTERGOVERNMENT OTHER GRANT - (82,500) (500,000) - (278,400) (1,989,400) TOTAL ENGINEERING GRANTS (6,222,425) (2,686,607) (8,825,783) (2,340,552) (24,534,126) (31,142,096) 1019 ROAD MAINTENANCE & REHABILITATION ACCOUNT (RMRA)
USE OF MONEY & PROPERTY (10,625) (45,766) (135,864) (144,145) - - INTERGOVERNMENT STATE TAXES (2,229,436) (2,559,099) (2,931,889) (2,123,286) (2,966,001) (3,040,843) TOTAL ROAD MAINTENANCE & REHABILITATION ACCOUNT (RM (2,604,866) (2,240,062) (3,067,753) (2,267,431) (2,966,001) (3,040,843) 2001 GENERAL CAPITAL FUND
USE OF MONEY & PROPERTY (162) (3,303) (1,197,428) (1,458,993) - - OTHER REVENUE (121,500) (237,300) (300,001) - - -
OPERATING TRANSFER-IN (289,515) (21,666,976) (18,819,926) (15,504,634) (20,076,138) (1,487,759) TOTAL GENERAL CAPITAL FUND (411,177) (21,907,579) (20,317,355) (16,963,627) (20,076,138) (1,487,759)

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BUDGET BUDGET
2002 MEASURE J
USE OF MONEY & PROPERTY (2,063) (35,493) (79,821) (103,590) - - INTERGOVERNMENT OTHER GRANT (2,993,244) (979,937) (2,967,171) (2,247,953) (1,527,861) (2,823,258) TOTAL MEASURE J (2,995,307) (1,015,431) (3,046,992) (2,351,543) (1,527,861) (2,823,258) 2007 HARBOR FUND
USE OF MONEY & PROPERTY (158) (912) (2,246) (1,441) - - TOTAL HARBOR FUND (158) (912) (2,246) (1,441) - -
2110 IMPACT FEE - PARKS
LICENSES, PERMITS & FEES (3,888) (12,780) (28,860) (24,192) - - USE OF MONEY & PROPERTY (555) (3,028) (7,680) (5,708) - - TOTAL IMPACT FEE - PARKS (4,443) (15,808) (36,540) (29,900) - - 2111 IMPACT FEE - TRAFFIC
LICENSES, PERMITS & FEES (274,409) (606,750) (133,482) (114,144) - - USE OF MONEY & PROPERTY (3,779) (28,635) (74,008) (52,847) - - TOTAL IMPACT FEE - TRAFFIC (278,188) (635,385) (207,490) (166,991) - - 2113 IMPACT FEE - FIRE
LICENSES, PERMITS & FEES (31,547) (63,164) (29,810) (67,613) - - USE OF MONEY & PROPERTY (605) (2,035) (3,308) (2,034) - - TOTAL IMPACT FEE - FIRE (32,152) (65,199) (33,118) (69,647) - - 2114 IMPACT FEE - POLICE
LICENSES, PERMITS & FEES (156,379) (49,323) (25,234) (16,701) - - USE OF MONEY & PROPERTY (1,872) (13,571) (30,403) (20,924) - - TOTAL IMPACT FEE - POLICE (158,251) (62,894) (55,637) (37,625) - - 2115 IMPACT FEE - COMM/AQUATC
LICENSES, PERMITS & FEES (16,867) (55,980) (113,504) (71,159) - - USE OF MONEY & PROPERTY (1,781) (10,887) (29,221) (22,498) - - TOTAL IMPACT FEE - COMM/AQUATC (18,648) (66,867) (142,725) (93,657) - - 2116 IMPACT FEE - PARKS/OPEN
LICENSES, PERMITS & FEES (75,435) (233,456) (473,264) (294,269) - - USE OF MONEY & PROPERTY (10,143) (58,431) (148,278) (108,956) - - TOTAL IMPACT FEE - PARKS/OPEN (85,577) (291,887) (621,542) (403,225) - - 2117 IMPACT FEE - LIBRARY
LICENSES, PERMITS & FEES (45,467) (109,583) (132,362) (79,756) - - USE OF MONEY & PROPERTY (5,731) (35,223) (87,573) (58,986) - - TOTAL IMPACT FEE - LIBRARY (51,198) (144,806) (219,935) (138,742) - - 2118 IMPACT FEE - HILLTOP
USE OF MONEY & PROPERTY (110) (634) (1,559) (1,001) - - TOTAL IMPACT FEE - HILLTOP (110) (634) (1,559) (1,001) - - 2119 IMPACT FEE - STORM DRAINAGE
LICENSES, PERMITS & FEES (119,768) (218,407) (45,926) (29,416) - - USE OF MONEY & PROPERTY (2,675) (19,671) (50,315) (34,015) - - TOTAL IMPACT FEE - STORM DRAINAGE (122,442) (238,077) (96,241) (63,431) - - 2120 IMPACT FEE - WASTEWATER
LICENSES, PERMITS & FEES (202,890) (395,593) (5,868) (6,243) - - USE OF MONEY & PROPERTY (8,453) (48,355) (117,933) (75,000) - - TOTAL IMPACT FEE - WASTEWATER (211,343) (443,948) (123,801) (81,242) - - TOTAL CAPITAL PROJECT FUNDS (18,631,009) (35,740,589) (51,429,174) (31,712,719) (81,358,013) (56,551,478)

DEBT SERVICE FUNDS
3001 DS - 2005 TAXABLE PENSION OBLIGATION BOND
PROPERTY TAXES (12,659,853) - - - - -
USE OF MONEY & PROPERTY (11,137) (31,913) (161,707) (18,378) - - LOAN/BOND PROCEEDS - (154,140,000) - - - -
OPERATING TRANSFER-IN (8,089) (4,944) (11,153,663) (8,426,161) (8,431,249) (11,411,249) TOTAL DS - 2005 TAXABLE PENSION OBLIGATION BOND (154,176,857) (12,679,079) (11,315,370) (8,444,539) (8,431,249) (11,411,249)

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BUDGET BUDGET
3002 DS - 99A PENSION OBLIGATION BOND
USE OF MONEY & PROPERTY (576) (290) (3,470) (2,278) - - OPERATING TRANSFER-IN (940,700) (2,972,836) - - - -
TOTAL DS - 99A PENSION OBLIGATION BOND (2,973,127) (941,277) (3,470) (2,278) - - 3005 DS - 07 REFUNDING&CIVIC CENTER
USE OF MONEY & PROPERTY (2,174) (8,993) (12,080) (23,940) - - CHARGES FOR SERVICES (5,564,718) (5,470,630) (6,808,174) (4,780,708) (6,247,798) (6,237,073) OTHER REVENUE - (3,603) - - - -
OPERATING TRANSFER-IN (2,406,458) (1,418,372) (1,463,868) (1,111,833) (1,482,453) (1,494,653) TOTAL DS - 07 REFUNDING&CIVIC CENTER (7,973,350) (6,901,599) (8,284,122) (5,916,481) (7,730,251) (7,731,726) TOTAL DEBT SERVICE FUNDS (21,593,706) (164,051,582) (19,602,962) (14,363,299) (16,161,500) (19,142,975)

ENTERPRISE FUNDS
4001 PORT OF RICHMOND
LICENSES, PERMITS & FEES - (44,462) - - - -
USE OF MONEY & PROPERTY (663,112) (963,574) (1,646,990) (614,772) (270,652) - OTHER REVENUE (50,039) - - (532) - -
RENTAL INCOME (10,618,352) (10,843,217) (12,255,674) (3,838,954) (5,890,600) (6,166,700) INTERGOVERNMENT OTHER GRANT - - - - (1,003,250) (2,602,750) PROCEEDS FROM SALE OF PROPERTY - (496,250) - - - -
TOTAL PORT OF RICHMOND (11,331,504) (12,347,503) (13,902,665) (4,454,258) (7,164,502) (8,769,450) 4003 WASTEWATER
LICENSES, PERMITS & FEES (147,074) (135,306) (136,684) (130,702) (28,000) (28,000) FINES & FORFEITURES (750) - - - (2,000) (1,000)
USE OF MONEY & PROPERTY (123,270) (844,349) (1,983,850) (838,486) - - CHARGES FOR SERVICES (28,021,153) (30,177,220) (32,427,088) (18,523,162) (30,500,000) (31,500,000) TOTAL WASTEWATER (28,292,248) (31,156,874) (34,547,622) (19,492,350) (30,530,000) (31,529,000) 4005 MARINA
USE OF MONEY & PROPERTY (116,926) (230,219) (374,878) (164,388) - - RENTAL INCOME (524,651) (541,632) (529,539) (351,044) (450,000) (450,000) TOTAL MARINA (641,577) (771,851) (904,416) (515,432) (450,000) (450,000) 4006 STORMWATER
LICENSES, PERMITS & FEES (45,082) (19,791) (26,663) (12,540) (75,000) (25,000) FINES & FORFEITURES (7,053) (2,250) (1,250) (500) - -
USE OF MONEY & PROPERTY (3,454) (31,960) (61,828) (21,221) - - CHARGES FOR SERVICES (2,004,227) (2,024,622) (2,035,215) (1,119,116) (1,930,300) (1,950,500) RENTAL INCOME (5,453) (5,884) (5,885) (4,056) (4,380) (4,380) INTERGOVERNMENT STATE GRANT - (1,094,049) (1,693,210) (576,224) (1,498,664) (415,191) OPERATING TRANSFER-IN (2,654,027) - - - - -
TOTAL STORMWATER (4,719,296) (3,178,556) (3,824,051) (1,733,657) (3,508,344) (2,395,071) 4008 KCRT - CABLE TELEVIS
LICENSES, PERMITS & FEES (1,103,808) (1,037,515) (922,077) (393,811) (1,250,000) (860,441) USE OF MONEY & PROPERTY (2,538) (12,905) (25,845) (6,052) - - CHARGES FOR SERVICES (65) - - - - -
OTHER REVENUE - - - (500) - -
TOTAL KCRT - CABLE TELEVIS (1,106,411) (1,050,420) (947,922) (400,362) (1,250,000) (860,441) TOTAL ENTERPRISE FUNDS (46,091,035) (48,505,204) (54,126,676) (26,596,059) (42,902,846) (44,003,962)

INTERNAL SERVICES FUNDS
5001 INSURANCE RESERVES
USE OF MONEY & PROPERTY (241,211) (1,027,666) (2,622,306) (1,615,154) - - CHARGES FOR SERVICES (16,916,342) (17,783,599) (21,549,931) (20,881,245) (27,841,923) (27,753,627) OTHER REVENUE (196,864) (817,236) (282,251) (413,228) - - INTERGOVERNMENT FEDERAL GRANT - (156,896) - - - -
INTERGOVERNMENT STATE GRANT (7,217,327) (1,091,739) 310,411 - - - TOTAL INSURANCE RESERVES (24,571,743) (20,877,136) (24,144,077) (22,909,626) (27,841,923) (27,753,627) 5003 EQUIPMENT SERVICES
USE OF MONEY & PROPERTY (6,789) (116,615) (23,412) - - - CHARGES FOR SERVICES (2,416,000) (3,605,000) (5,665,733) (5,097,919) (6,797,245) (5,055,420) PROCEEDS FROM SALE OF PROPERTY (101,003) (11,047) (119,656) (8,181) (85,000) (85,000)

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BUDGET BUDGET
OPERATING TRANSFER-IN (601,018) (478,018) (426,018) (319,519) (426,019) (426,019) TOTAL EQUIPMENT SERVICES (4,483,223) (4,210,680) (6,234,818) (5,425,619) (7,308,264) (5,566,439) 5008 COMPENSATED ABSENCES
USE OF MONEY & PROPERTY - - (69,313) (71,597) - -
OTHER REVENUE (2,600,000) (2,600,000) (2,600,000) (2,250,000) (3,000,000) (3,000,000) TOTAL COMPENSATED ABSENCES (2,600,000) (2,600,000) (2,669,313) (2,321,597) (3,000,000) (3,000,000) TOTAL INTERNAL SERVICES FUNDS (31,654,966) (27,687,816) (33,048,208) (30,656,842) (38,150,188) (36,320,066)

HOUSING FUNDS
1200 HOUSING ADMINISTRATION
LICENSES, PERMITS & FEES (9,550) (41,062) (23,135) (26,894) (25,000) (25,502) USE OF MONEY & PROPERTY (419) (16,243) (53,414) (51,033) (50,092) (62,681) OTHER REVENUE (576,941) (584,892) (559,201) (573,562) (555,713) (586,100) INTERGOVERNMENT OTHER GRANT - - (75,000) - - -
OPERATING TRANSFER-IN (553,512) (38,305) - - - -
TOTAL HOUSING ADMINISTRATION (1,140,422) (680,503) (710,750) (651,489) (630,805) (674,284) 1201 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
USE OF MONEY & PROPERTY (6,444) (35,336) (92,271) (10,968) (80,475) (10,322) LOAN/BOND PROCEEDS (140,736) (183,576) (269,078) (105,832) (230,873) (196,402) TOTAL COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) (147,180) (218,912) (361,349) (116,800) (311,348) (206,724) 1202 HOME PROGRAM
USE OF MONEY & PROPERTY (5,664) (3,135) (14,510) (4,953) (5,184) (5,731) LOAN/BOND PROCEEDS (8,575) (20,449) (15,000) - - -
TOTAL HOME PROGRAM (14,239) (23,584) (29,510) (4,953) (5,184) (5,731) 1203 NEIGHBORHOOD STABALIZATION
USE OF MONEY & PROPERTY (2) - - - - -
INTERGOVERNMENT OTHER GRANT - - - (16,600) (16,600) -
LOAN/BOND PROCEEDS - - - - (15,000) (15,000)
OPERATING TRANSFER-IN (10,000) - - - - -
TOTAL NEIGHBORHOOD STABALIZATION (10,002) - - (16,600) (31,600) (15,000) 1207 CITY OF RICHMOND (COR)-NEIGHBORHOOD STABILIZATION
PROCEEDS FROM SALE OF PROPERTY - - - - (133,664) (133,664) TOTAL COR-NEIGHBORHOOD STABILIZATION - - - - (133,664) (133,664) 1208 CITY OF RICHMOND (COR)-SUCCESSOR HOUSING AGENCY
USE OF MONEY & PROPERTY (100,466) (180,974) (249,648) (136,536) (121,530) (232,772) OTHER REVENUE (80,889) (50,251) (47,771) (34,999) (64,804) (72,098) PROCEEDS FROM SALE OF PROPERTY (81,689) (18,943) (35,239) - (34,053) (34,053) LOAN/BOND PROCEEDS (50,680) (16,468) - - (15,680) (15,680) TOTAL COR-SUCCESSOR HOUSING AGENCY (266,635) (313,724) (332,658) (171,535) (236,067) (354,603) 1209 CALIFORNIA-HOME GRANT FUND
USE OF MONEY & PROPERTY (36,922) (40,082) (67,519) (42,200) (57,058) (79,690) LOAN/BOND PROCEEDS (156,365) (185,494) (175,793) (139,885) (134,530) (134,530) TOTAL CALIFORNIA-HOME GRANT FUND (193,287) (225,576) (243,312) (182,085) (191,588) (214,220) 1302 HOUSNG IN LIEU FEE - DEVELOPER
LICENSES, PERMITS & FEES (16,752) (542,464) (915,396) (110,168) (651,665) (250,000) USE OF MONEY & PROPERTY (9,567) (41,956) (82,442) (64,108) (81,757) (55,969) TOTAL HOUSNG IN LIEU FEE - DEVELOPER (26,319) (584,420) (997,838) (174,276) (733,422) (305,969) 2125 IRON TRIANGLE/ENVIRONMENTAL PROTECTION AGENCY (EPA) PROGRAM USE OF MONEY & PROPERTY (995) (5,018) (12,420) (6,310) (10,088) (8,882) INTERGOVERNMENT FEDERAL GRANT - (83,046) (86,266) (122,043) (434,954) (190,174) TOTAL IRON TRIANGLE/EPA PROGRAM (995) (88,064) (98,686) (128,353) (445,041) (199,056) 2126 HOUSING CIP FUND

USE OF MONEY & PROPERTY - - - - - -

INTERGOVERNMENT FEDERAL GRANT - - - - - -
INTERGOVERNMENT STATE GRANT - (166,432) - - - -
TOTAL HOUSING CIP FUND - (166,432) - - - -

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BUDGET BUDGET
TOTAL HOUSING FUNDS (1,846,169) (2,254,126) (2,774,103) (1,446,091) (2,718,720) (2,109,250)

RICHMOND HOUSING AUTHORITY FUNDS
4101 RHA-HOUSING CHOICE VOUCHER-SECTION 8

INTERGOVERNMENT FEDERAL GRANT - - - - -

PROCEEDS FROM SALE OF PROPERTY - - - - -
OPERATING TRANSFER-IN (2,766,180) (1,004,491) - - -
TOTAL RHA-CAPITAL FUND (2,766,180) (1,004,491) - - - -
4201 RHA-CAPITAL FUND
INTERGOVERNMENT FEDERAL GRANT (233,733) (1,687,328) (1,938,682) (1,032,754) (1,463,024) (1,482,029) PROCEEDS FROM SALE OF PROPERTY - (401,523) - - - -
TOTAL RHA-CAPITAL FUND (233,733) (2,088,851) (1,938,682) (1,032,754) (1,463,024) (1,482,029) 4401 RHA-HACIENDA
OTHER REVENUE - (40) - - (83,804) (30,000)
OPERATING TRANSFER-IN (14,882) - - - - -
TOTAL RHA-HACIENDA (40) (14,882) - - (83,804) (30,000)
4404 RHA-NEVIN PLAZA
USE OF MONEY & PROPERTY (285) (114) - - - -
OTHER REVENUE (1,619) (293,252) (465) - (1,050) -
RENTAL INCOME (338,334) (238,855) 11,157 - - -
INTERGOVERNMENT FEDERAL GRANT (862,800) (630,623) (529,394) (368,101) (576,793) (129,940) OPERATING TRANSFER-IN (827,907) (32,142) - - - -
TOTAL RHA-NEVIN PLAZA (1,194,987) (2,030,945) (518,702) (368,101) (577,843) (129,940) 4405 RHA-NYSTROM VILLAGE
USE OF MONEY & PROPERTY - (55) (46) (44) - -
OTHER REVENUE (1,046) (204,839) (33,609) (623) (15,000) (3,000) RENTAL INCOME (196,004) (205,813) (292,593) (263,717) (277,868) (364,500) INTERGOVERNMENT FEDERAL GRANT (589,902) (473,198) (477,596) (422,429) (507,132) (492,768) OPERATING TRANSFER-IN - (461,937) (1,008,654) (365,756) (1,155,748) (1,287,748) TOTAL RHA-NYSTROM VILLAGE (786,952) (1,345,842) (1,812,498) (1,052,570) (1,955,748) (2,148,016) 4406 RHA-RICHMOND VILLAGE ONE
INTERGOVERNMENT FEDERAL GRANT (233,893) (213,023) (230,072) (151,881) (192,086) (160,888) OPERATING TRANSFER-IN (10,807) - - (27,634) - -
TOTAL RHA-RICHMOND VILLAGE ONE (244,700) (213,023) (230,072) (179,515) (192,086) (160,888) 4407 RHA-RICHMOND VILLAGE TWO
INTERGOVERNMENT FEDERAL GRANT (199,009) (147,525) (144,403) (109,455) (135,616) (122,268) OPERATING TRANSFER-IN - - (33,202) - -
TOTAL RHA-RICHMOND VILLAGE TWO (199,009) (147,525) (144,403) (142,657) (135,616) (122,268) 4408 RHA-RICHMOND VILLAGE THREE
INTERGOVERNMENT FEDERAL GRANT (92,374) (95,346) (106,303) (49,375) (61,959) (53,392) OPERATING TRANSFER-IN - - (17,292) - -
TOTAL RHA-RICHMOND VILLAGE THREE (92,374) (95,346) (106,303) (66,667) (61,959) (53,392) 4501 RHA-CENTRAL OFFICE COST CENTER
LICENSES, PERMITS & FEES - - (42,817) (30,000) - (5,000) USE OF MONEY & PROPERTY (12) (12) (12) (9) - -
OTHER REVENUE (245,948) (1) - (1,864) - -
OPERATING TRANSFER-IN (307,650) - (1,560,549) (146,302) (201,725) (348,717) EXTRAORDINARY/SPECIAL TRANSFER-IN - - (43,839) - -
TOTAL RHA-CENTRAL OFFICE COST CENTER (553,610) (13) (1,603,379) (222,014) (201,725) (353,717) 4502 RHA-HOUSING CORPORATION
LICENSES, PERMITS & FEES - - (5,000) (15,281) (5,000) (5,000) OTHER REVENUE (73,531) - - - - -
TOTAL RHA-HOUSING CORPORATION (73,531) - (5,000) (15,281) (5,000) (5,000) TOTAL RICHMOND HOUSING AUTHORITY FUNDS (6,995,917) (6,090,119) (6,359,039) (3,079,559) (4,676,806) (4,485,250) TOTAL - REVENUE (375,129,191) (581,248,358) (482,648,973) (319,476,905) (548,106,927) (576,113,377)

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BUDGET BUDGET
0001 GENERAL FUND
SALARIES AND WAGES 70,437,323 69,111,901 80,451,910 65,985,292 95,303,620 96,762,515 PAYROLL/FRINGE BENEFIT 60,166,323 66,944,218 64,096,898 51,358,767 70,548,062 74,157,128 PROFESSIONAL & ADMINISTRATION 10,539,784 12,237,176 13,638,196 10,900,394 23,163,189 24,975,481 OTHER OPERATING 4,258,874 3,802,608 4,521,703 4,264,314 8,623,649 9,539,865 UTILITIES 4,740,670 4,356,261 5,212,487 4,797,531 5,626,060 7,265,830 EUQIPMENT & CONTRACT SERVICES 2,153,676 2,171,652 3,751,779 2,085,143 4,495,781 5,513,366 PROVISIONS FOR INSURANCE LOSS 26,673 28,641 30,214 34,392 37,042 46,500 COST POOL 14,130,436 15,277,766 21,593,734 18,525,451 24,750,598 22,745,184 ASSET/CAPITAL OUTLAY 1,033,373 3,636,552 2,029,315 855,181 3,284,099 2,842,986 DEBT SERVICES EXPENDITURE 2,908,306 4,116,882 3,967,683 423,262 850,905 775,647 A87 COST PLAN REIMBURSEMENT (3,471,526) (3,622,739) (3,638,409) (2,733,463) (3,514,373) (3,362,171) GRANT EXPENDITURES 90,781 59,486 3,649 (1,297) 52,246 34,497 OPERATING TRANSFER-OUT 16,464,955 34,920,186 35,771,836 24,034,858 33,451,511 18,756,690 TOTAL GENERAL FUND 183,479,649 213,040,588 231,430,995 180,529,826 266,672,389 260,053,519

OTHER OPERATING FUNDS
1003 TRANSPORTATION OPERATION
SALARIES AND WAGES 226,076 224,890 262,472 199,781 281,112 311,952 PAYROLL/FRINGE BENEFIT 238,989 244,580 248,314 255,189 342,767 232,069 PROFESSIONAL & ADMINISTRATION 106,581 120,322 195,834 - 10,000 560,000 OTHER OPERATING 2,855 4,397 4,986 2,530 7,900 8,800
UTILITIES 3,625 425 3,634 1,136 2,500 2,500
COST POOL 248,819 261,260 270,211 507,899 677,198 136,000 TOTAL TRANSPORTATION OPERATION 826,945 855,873 985,449 966,535 1,321,476 1,251,321 1012 HILLTOP LANDSCAPE MAINTENANCE DISTRICT
SALARIES AND WAGES 433,683 500,418 592,885 471,093 599,218 580,066 PAYROLL/FRINGE BENEFIT 376,876 457,929 463,375 326,671 387,899 463,637 PROFESSIONAL & ADMINISTRATION 9,536 9,856 10,083 11,300 40,000 26,443 OTHER OPERATING 29,336 84,189 47,647 34,151 77,900 60,000 UTILITIES 80,105 73,617 80,372 89,979 101,000 117,440
EUQIPMENT & CONTRACT SERVICES 46,720 53,843 53,213 48,427 75,000 77,000 COST POOL 145,433 230,455 463,200 87,087 116,115 118,856 ASSET/CAPITAL OUTLAY - 216,855 23,000 - - -
TOTAL HILLTOP LANDSCAPE MAINTENANCE DISTRICT 1,121,689 1,627,163 1,733,775 1,068,709 1,397,132 1,443,442 1015 MARINA BAY LANDSCAPING & LIGHTING DISTRICT
SALARIES AND WAGES 450,061 512,443 449,787 298,073 455,467 440,744 PAYROLL/FRINGE BENEFIT 328,397 403,075 276,818 180,204 233,309 240,377 PROFESSIONAL & ADMINISTRATION 34,007 38,179 33,850 21,213 49,847 82,603 OTHER OPERATING 60,510 56,044 58,447 8,857 80,000 85,000 UTILITIES 148,724 128,378 140,210 152,163 255,000 255,000 EUQIPMENT & CONTRACT SERVICES 20,414 25,541 19,883 15,612 - 33,000 COST POOL 116,448 194,271 153,348 67,996 90,661 67,142
ASSET/CAPITAL OUTLAY - - - 12,961 13,656 13,657
TOTAL MARINA BAY LANDSCAPING & LIGHTING DISTRICT 1,158,560 1,357,930 1,132,341 757,078 1,177,940 1,217,523 1050 COST RECOVERY-PLANNING & BUILDING
SALARIES AND WAGES 2,125,137 2,217,535 2,597,801 2,200,419 3,821,572 3,547,597 PAYROLL/FRINGE BENEFIT 1,395,375 1,497,382 1,600,367 1,238,043 1,967,034 1,939,240 PROFESSIONAL & ADMINISTRATION 3,208,376 5,644,600 5,797,909 2,312,529 8,858,572 5,933,298 OTHER OPERATING 57,199 188,325 151,785 29,312 188,401 188,401 UTILITIES 12,410 24,600 11,216 4,884 9,000 9,000
EUQIPMENT & CONTRACT SERVICES 11,472 13,949 1,198 8,691 12,641 12,641 COST POOL 1,908,033 1,985,965 2,325,434 1,707,225 2,276,289 2,295,058 ASSET/CAPITAL OUTLAY 2,797 1,884 11,263 - 501,500 8,770 TOTAL COST RECOVERY-PLANNING & BUILDING 8,720,801 11,574,240 12,496,974 7,501,103 17,635,008 13,934,005 1205 EMPLOYMENT & TRAINING
SALARIES AND WAGES 1,454,237 1,208,354 1,388,339 724,271 1,666,767 2,610,765 PAYROLL/FRINGE BENEFIT 1,012,108 1,005,928 1,206,088 898,943 1,857,316 1,825,114 PROFESSIONAL & ADMINISTRATION 228,535 160,620 (79,553) 21,557 54,483 54,000 OTHER OPERATING 201,566 62,304 58,356 29,432 53,000 52,920 UTILITIES 9,149 8,623 8,409 5,464 7,881 7,500
EUQIPMENT & CONTRACT SERVICES 195,844 127,467 352,641 385,096 1,094,121 260,000 COST POOL 543,408 518,079 561,697 526,328 701,777 716,306 ASSET/CAPITAL OUTLAY 154,412 - - - - -

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BUDGET BUDGET
GRANT EXPENDITURES 1,363,483 2,843,541 3,443,770 1,788,452 4,868,126 1,616,918 EMPLOYMENT & TRAINING ALLOCATION 757 (0) (0) 0 (1,307,375) 714,018 TOTAL EMPLOYMENT & TRAINING 5,163,499 5,934,917 6,939,747 4,379,545 8,996,096 7,857,541 TOTAL OTHER OPERATING FUNDS 16,991,493 21,350,123 23,288,286 14,672,970 30,527,652 25,703,833

SPECIAL REVENUE FUNDS
1001 SECURED PENSION OVERRIDE
OPERATING TRANSFER-OUT 10,754,051 20,233,520 29,893,824 28,502,143 28,502,143 29,501,237 TOTAL SECURED PENSION OVERRIDE 10,754,051 20,233,520 29,893,824 28,502,143 28,502,143 29,501,237 1005 LIBRARY FUND
PAYROLL/FRINGE BENEFIT 35,423 50,750 36,715 - 7,072 -
PROFESSIONAL & ADMINISTRATION 112,143 210,175 309,986 15,192 260,928 314,934 OTHER OPERATING 19,644 15,677 19,157 3,348 29,800 18,359 ASSET/CAPITAL OUTLAY 164 49,540 530,003 432,107 691,456 8,630,270 GRANT EXPENDITURES 11,743 9,443 35,840 6,752 40,834 26,798 TOTAL LIBRARY FUND 179,117 335,585 931,701 457,398 1,030,089 8,990,361 1007 EMERGENCY MEDICAL SERVICE
PROFESSIONAL & ADMINISTRATION 83,817 84,876 75,528 - 103,100 92,000 OTHER OPERATING 32,601 40,120 46,055 16,624 38,486 37,586 EUQIPMENT & CONTRACT SERVICES - 73,080 73,080 74,000 74,000 86,000 TOTAL EMERGENCY MEDICAL SERVICE 116,417 198,075 194,664 90,624 215,586 215,586 1009 VEOLIA MITIGATION
PROFESSIONAL & ADMINISTRATION - - - - 100,000 125,000
TOTAL VEOLIA MITIGATION - - - 100,000 125,000
1010 NORTH RICHMOND WASTE
PROFESSIONAL & ADMINISTRATION 96,982 103,257 104,142 - 83,000 104,240 OTHER OPERATING 89 4,782 1,146 125 35,540 1,800
UTILITIES 635 18,780 19,420 1,072 6,500 24,000
ASSET/CAPITAL OUTLAY 7,840 3,865 2,301 68 - -
TOTAL NORTH RICHMOND WASTE 105,546 130,685 127,010 1,265 125,040 130,040 1013 HAZARDOUS MATERIAL FUND
OTHER OPERATING 3,966 - - - - -
TOTAL HAZARDOUS MATERIAL FUND 3,966 - - - - -
1017 CHEVRON MODERNIZATION PROJECT & ENVIRONMENTAL AND COMMUNITY INVESTMENT AGREEMENT (ECIA) PROFESSIONAL & ADMINISTRATION 4,062,376 3,913,908 4,091,670 1,003,378 10,468,992 6,929,121 OTHER OPERATING 48,818 - 627 8,920 337,098 70,000
EUQIPMENT & CONTRACT SERVICES 532,101 337,534 432,154 45,395 1,123,950 1,157,936 ASSET/CAPITAL OUTLAY 1,921,149 181,042 149,979 18,981 524,320 681,500 GRANT EXPENDITURES 39,390 - - - 50,000 100,000
TOTAL CHEVRON MODERNIZATION PROJECT & ECIA 6,603,834 4,432,484 4,674,429 1,076,674 12,504,360 8,938,557 1018 RENT PROGRAM
SALARIES AND WAGES 1,061,458 1,318,414 1,621,834 1,397,104 1,900,425 2,048,388 PAYROLL/FRINGE BENEFIT 690,793 899,264 971,390 719,598 1,005,294 1,073,927 PROFESSIONAL & ADMINISTRATION 226,744 218,413 230,406 154,510 377,606 416,750 OTHER OPERATING 36,214 22,949 32,789 24,628 77,300 79,000 UTILITIES 481 - - - 500 500
EUQIPMENT & CONTRACT SERVICES 188 112 56 - - -
PROVISIONS FOR INSURANCE LOSS 8,991 9,163 9,195 9,114 9,500 10,000 COST POOL 182,704 184,632 330,473 156,582 208,776 213,678 ASSET/CAPITAL OUTLAY 307 - - - - -
TOTAL RENT PROGRAM 2,207,880 2,652,947 3,196,143 2,461,537 3,579,402 3,842,243 1055 ENCROACHMENT SERVICES
SALARIES AND WAGES 269,747 305,548 296,873 263,166 535,438 516,437 PAYROLL/FRINGE BENEFIT 227,094 241,674 221,485 188,222 371,861 339,936 PROFESSIONAL & ADMINISTRATION - - 11,576 9,701 45,100 45,100 OTHER OPERATING 33,902 1,461 459 286 17,040 17,040
UTILITIES 2,816 2,884 4,500 2,663 3,016 7,000
COST POOL 170,231 172,555 207,055 136,494 181,992 186,999 TOTAL ENCROACHMENT SERVICES 703,789 724,122 741,948 600,534 1,154,448 1,112,512 1303 KIDS FIRST INITIATIVE

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BUDGET BUDGET
SALARIES AND WAGES (2,582) 123,028 210,931 321,494 537,472 379,086 PAYROLL/FRINGE BENEFIT 915 78,269 109,036 149,322 282,725 146,851 PROFESSIONAL & ADMINISTRATION 620,858 1,492,707 2,634,491 1,939,607 6,157,566 8,536,088 OTHER OPERATING 572 1,986 22,039 5,950 25,950 31,000
EUQIPMENT & CONTRACT SERVICES - - 50 50 -
COST POOL - - 4,453 2,222 2,963 3,111
TOTAL KIDS FIRST INITIATIVE 619,764 1,695,990 2,980,951 2,418,645 7,006,726 9,096,136 1304 EMERGENCY OPERATIONS & DISASTER RECOVERY
PAYROLL/FRINGE BENEFIT 42,844 - - - - -
PROFESSIONAL & ADMINISTRATION - 55,389 191,091 - 144,750 291,550 OTHER OPERATING 7,738 59,655 1,765 - - -
ASSET/CAPITAL OUTLAY 29 43 - 8,450 8,450 -
TOTAL EMERGENCY OPERATIONS & DISASTER RECOVERY 50,610 115,087 192,856 8,450 153,200 291,550 1305 PUBLIC ART
SALARIES AND WAGES - - 20,000 - 43,000 -
PROFESSIONAL & ADMINISTRATION 137,378 96,446 268,985 64,406 1,560,063 1,409,428 OTHER OPERATING - - 2,033 5,586 11,046 1,500
ASSET/CAPITAL OUTLAY - - 934 - - -
TOTAL PUBLIC ART 137,378 96,446 291,952 69,991 1,614,109 1,410,928 1306 AMERICAN RESCUE PLAN ACT (ARPA)
PROFESSIONAL & ADMINISTRATION 446,879 789,227 1,011,703 1,280,189 5,491,157 2,043,515 OTHER OPERATING - - 2,137 - 0 -
ASSET/CAPITAL OUTLAY 35,275 1,590,797 1,345,113 3,204,845 15,193,726 7,106,924 GRANT EXPENDITURES - - - 110,000 110,000 -
TOTAL AMERICAN RESCUE PLAN ACT (ARPA) 482,154 2,380,024 2,358,952 4,595,034 20,794,883 9,150,439 1307 TRANSFORMATIVE CLIMATE COMMUNITIES (TCC) GRANT
PROFESSIONAL & ADMINISTRATION - - 2,346,315 1,838,179 13,076,718 13,394,391 OTHER OPERATING - - 8,661 1,728 12,000 13,500
UTILITIES - - 1,161 793 2,500 3,000
ASSET/CAPITAL OUTLAY - - 14,558 38,811 5,079,027 4,715,873 TOTAL TCC GRANT - - 2,370,696 1,879,512 18,170,244 18,126,765 1308 ENCAMPMENT RESOLUTION FUND
PROFESSIONAL & ADMINISTRATION - - 1,984,991 1,397,364 7,143,257 1,669,703 OTHER OPERATING - - 19,786 626 400,000 2,000
UTILITIES - - 1,818 945 48,182 25,000
TOTAL ENCAMPMENT RESOLUTION FUND - - 2,006,596 1,398,935 7,591,439 1,696,703 1309 ENCAMPMENT RESOLUTION FUND ROUND 3
PROFESSIONAL & ADMINISTRATION - - - - 9,336,746 2,500,000 TOTAL ENCAMPMENT RESOLUTION FUND ROUND 3 - - - - 9,336,746 2,500,000 1405 HOMEKEY PROGRAM FUND
PROFESSIONAL & ADMINISTRATION - - - - 14,512,660 7,012,660 ASSET/CAPITAL OUTLAY - - 50,000 - -
TOTAL HOMEKEY PROGRAM FUND - - - 50,000 14,512,660 7,012,660 TOTAL SPECIAL REVENUE FUNDS 21,964,507 32,994,965 49,961,722 43,610,742 126,391,074 102,140,717

CAPITAL PROJECTS FUNDS
1002 STATE GAS TAX
PROFESSIONAL & ADMINISTRATION 3,200 23,632 3,758 - 35,360 35,360 EUQIPMENT & CONTRACT SERVICES 751,776 700,000 850,000 750,000 1,000,000 1,000,000 ASSET/CAPITAL OUTLAY 1,653,263 1,672,222 1,890,780 1,002,821 2,484,692 2,599,968 TOTAL STATE GAS TAX 2,408,239 2,395,854 2,744,539 1,752,821 3,520,052 3,635,328 1004 ASSET SEIZURE FUND
ASSET/CAPITAL OUTLAY - 63,660 9,996 - 170,000 250,000
TOTAL ASSET SEIZURE FUND - 63,660 9,996 - 170,000 250,000 1006 OUTSIDE FUNDED SERVICES - GRANTS
SALARIES AND WAGES - - - 16,658 8,000
PROFESSIONAL & ADMINISTRATION 1,831,683 3,067,513 3,334,940 1,754,231 9,100,810 5,725,164 OTHER OPERATING 36,946 11,350 47,663 869 17,705 5,000
UTILITIES - 11,145 48,303 - 19,042 -
EUQIPMENT & CONTRACT SERVICES 57,233 - 121,000 - - -
ASSET/CAPITAL OUTLAY 141,466 1,338,106 9,557,382 2,318,327 13,044,308 3,175,110 GRANT EXPENDITURES 106,400 258,497 738,314 671,419 1,763,932 1,727,216 OPERATING TRANSFER-OUT 147,367 64,084 - - - -

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BUDGET BUDGET
TOTAL OUTSIDE FUNDED SERVICES - GRANTS 2,321,095 4,750,694 13,847,602 4,744,845 23,962,455 10,640,489 1054 ENGINEERING GRANTS
PROFESSIONAL & ADMINISTRATION 176,437 169,526 35,400 - - - EUQIPMENT & CONTRACT SERVICES 11,371 - - - - -
ASSET/CAPITAL OUTLAY 8,286,737 3,002,204 5,465,952 4,784,119 25,591,084 23,469,402 TOTAL ENGINEERING GRANTS 8,474,545 3,171,730 5,501,352 4,784,119 25,591,084 23,469,402 1019 ROAD MAINTENANCE & REHABILITATION ACCOUNT (RMRA)
PROFESSIONAL & ADMINISTRATION 160,112 - - - - -
EUQIPMENT & CONTRACT SERVICES 21,778 - - - - -
ASSET/CAPITAL OUTLAY 1,501,079 3,621,946 (1,428) 2,696,856 6,911,061 6,860,068 TOTAL RMRA 1,682,969 3,621,946 (1,428) 2,696,856 6,911,061 6,860,068 2001 GENERAL CAPITAL FUND
PROFESSIONAL & ADMINISTRATION - - 266,788 130,267 837,476 149,793 EUQIPMENT & CONTRACT SERVICES 106,088 - 264,104 3,064 633,090 500,000 ASSET/CAPITAL OUTLAY 636,757 957,960 3,398,557 2,157,894 39,624,185 54,402,055 OPERATING TRANSFER-OUT - - 847,863 847,863 343,156
TOTAL GENERAL CAPITAL FUND 742,845 957,960 3,929,449 3,139,087 41,942,615 55,395,003 2002 MEASURE J
PROFESSIONAL & ADMINISTRATION 140,000 170,803 163,482 195,213 200,000 250,000 EUQIPMENT & CONTRACT SERVICES 27,244 - - - - 957,760
ASSET/CAPITAL OUTLAY 1,976,354 1,369,641 1,084,780 390,530 3,176,727 4,752,895 TOTAL MEASURE J 2,143,597 1,540,444 1,248,262 585,743 3,376,727 5,960,655 2110 IMPACT FEE - PARKS
PROFESSIONAL & ADMINISTRATION 117 383 788 - - -
ASSET/CAPITAL OUTLAY 15,000 15,000 15,000 - - 15,000
TOTAL IMPACT FEE - PARKS 15,117 15,383 15,788 - - 15,000 2111 IMPACT FEE - TRAFFIC
PROFESSIONAL & ADMINISTRATION 8,232 18,203 3,650 - - -
EUQIPMENT & CONTRACT SERVICES 60,520 - - - - -
ASSET/CAPITAL OUTLAY 381,560 7,168 - - 29,608 -
OPERATING TRANSFER-OUT - 52,000 - - - -
TOTAL IMPACT FEE - TRAFFIC 450,312 77,371 3,650 - 29,608 - 2113 IMPACT FEE - FIRE
PROFESSIONAL & ADMINISTRATION 946 1,895 809 - - -
OTHER OPERATING 99,436 84,259 48,175 - 65,000 65,000
TOTAL IMPACT FEE - FIRE 100,383 86,154 48,983 - 65,000 65,000 2114 IMPACT FEE - POLICE
PROFESSIONAL & ADMINISTRATION 4,691 1,480 687 - - -
ASSET/CAPITAL OUTLAY - - - - - 750,000
TOTAL IMPACT FEE - POLICE 4,691 1,480 687 - - 750,000
2115 IMPACT FEE - COMM/AQUATC
PROFESSIONAL & ADMINISTRATION 506 1,679 3,105 - - -
ASSET/CAPITAL OUTLAY 9,900 - - - - -
TOTAL IMPACT FEE - COMM/AQUATC 10,406 1,679 3,105 - - - 2116 IMPACT FEE - PARKS/OPEN
PROFESSIONAL & ADMINISTRATION 2,263 7,004 89,554 - - -
ASSET/CAPITAL OUTLAY - 269,519 - - 500,000 167,841
TOTAL IMPACT FEE - PARKS/OPEN 2,263 276,523 89,554 - 500,000 167,841 2117 IMPACT FEE - LIBRARY
PROFESSIONAL & ADMINISTRATION 1,364 4,356 3,632 - 98,684 25,000 ASSET/CAPITAL OUTLAY 5,263 4,690 65,123 59,945 1,699,378 1,305,188 TOTAL IMPACT FEE - LIBRARY 6,627 9,045 68,755 59,945 1,798,062 1,330,188 2119 IMPACT FEE - STORM DRAINAGE
PROFESSIONAL & ADMINISTRATION 3,593 6,552 1,250 - - -
TOTAL IMPACT FEE - STORM DRAINAGE 3,593 6,552 1,250 - - - 2120 IMPACT FEE - WASTEWATER
PROFESSIONAL & ADMINISTRATION 6,087 11,868 176 - - -
ASSET/CAPITAL OUTLAY 351,940 164,470 516,821 3,078 922,196 750,000 TOTAL IMPACT FEE - WASTEWATER 358,027 176,338 516,997 3,078 922,196 750,000

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BUDGET BUDGET
TOTAL CAPITAL PROJECTS FUNDS 18,724,709 17,152,814 28,028,539 17,766,494 108,788,861 109,288,975

DEBT SERVICE FUNDS
3001 DS - 2005 TAXABLE PENSION OBLIGATION BOND
DEBT SERVICES EXPENDITURE 11,760,010 166,010,175 11,403,697 8,430,699 8,431,249 11,411,249 OPERATING TRANSFER-OUT - 690,145 - - - -
TOTAL DS - 2005 TAXABLE PENSION OBLIGATION BOND 11,760,010 166,700,321 11,403,697 8,430,699 8,431,249 11,411,249 3002 DS - 99A PENSION OBLIGATION BOND
DEBT SERVICES EXPENDITURE 949,961 2,892,808 5,133 5,317 5,500 4,500 TOTAL DS - 99A PENSION OBLIGATION BOND 949,961 2,892,808 5,133 5,317 5,500 4,500 3005 DS - 07 REFUNDING&CIVIC CENTER
DEBT SERVICES EXPENDITURE 7,734,097 7,764,706 7,783,598 6,018,995 7,825,088 7,816,763 TOTAL DS - 07 REFUNDING&CIVIC CENTER 7,734,097 7,764,706 7,783,598 6,018,995 7,825,088 7,816,763 TOTAL DEBT SERVICE FUNDS 20,444,068 177,357,834 19,192,428 14,455,010 16,261,836 19,232,511

ENTERPRISE FUNDS
4001 PORT OF RICHMOND
SALARIES AND WAGES 229,320 144,527 409,879 297,850 675,122 747,513 PAYROLL/FRINGE BENEFIT (1,244,444) 1,995 602,774 147,577 309,969 343,419 PROFESSIONAL & ADMINISTRATION 751,508 649,706 1,133,504 441,328 2,207,794 2,250,894 OTHER OPERATING 56,241 42,496 (817) 4,477 11,200 11,500 UTILITIES 377,241 433,177 419,986 348,702 487,100 482,100 EUQIPMENT & CONTRACT SERVICES 11,160 87,635 92,604 52,587 361,950 718,000 PROVISIONS FOR INSURANCE LOSS 38,080 41,765 43,967 50,356 45,000 55,000 COST POOL 453,488 476,163 481,859 383,464 511,288 461,881 ASSET/CAPITAL OUTLAY 4,059,828 3,627,415 3,470,948 503,951 4,361,300 11,264,250 DEBT SERVICES EXPENDITURE 168,873 (4,787) (216,527) 550 550 - TOTAL PORT OF RICHMOND 4,901,295 5,500,092 6,438,178 2,230,843 8,971,273 16,334,557 4003 WASTEWATER
SALARIES AND WAGES 869,036 848,194 1,352,128 1,067,175 1,958,151 1,725,314 PAYROLL/FRINGE BENEFIT (642,537) (493,569) 1,110,695 505,193 875,602 787,648 PROFESSIONAL & ADMINISTRATION 7,043,615 9,370,332 11,475,199 6,668,294 13,734,562 17,941,657 OTHER OPERATING 5,760 28,395 47,308 8,647 164,831 88,100 UTILITIES 1,073,897 1,208,679 1,363,855 1,109,916 1,547,264 1,734,340 EUQIPMENT & CONTRACT SERVICES 326,507 247,952 298,547 97,934 475,500 470,200 COST POOL 774,869 955,041 663,397 811,578 1,082,109 1,107,089 ASSET/CAPITAL OUTLAY 3,862,298 3,900,551 3,967,626 8,788,960 46,760,249 23,436,221 DEBT SERVICES EXPENDITURE 4,827,498 4,696,455 4,556,325 9,796,135 9,956,258 10,060,509 TOTAL WASTEWATER 18,140,943 20,762,030 24,835,078 28,853,833 76,554,524 57,351,077 4005 MARINA
PROFESSIONAL & ADMINISTRATION 59,641 36,864 37,829 18,598 913,225 716,531 ASSET/CAPITAL OUTLAY 85,456 84,278 84,278 - - 2,500,000 DEBT SERVICES EXPENDITURE 100,965 96,202 91,224 206,815 206,815 206,815 OPERATING TRANSFER-OUT 86,778 86,778 86,778 65,088 86,778 86,778 TOTAL MARINA 332,840 304,122 300,110 290,501 1,206,818 3,510,124 4006 STORMWATER
SALARIES AND WAGES 26,177 20,473 38,391 39,926 132,295 111,922 PAYROLL/FRINGE BENEFIT (262,087) (73,622) (30,291) 16,499 57,468 54,122 PROFESSIONAL & ADMINISTRATION 1,270,335 1,531,668 1,554,975 888,847 1,966,978 1,731,075 OTHER OPERATING (248) 15,498 (11,212) 1 - -
UTILITIES 16,867 15,669 32,174 15,183 39,900 45,000
EUQIPMENT & CONTRACT SERVICES - 499 187,342 - 130,594 17,834 COST POOL 113,004 118,654 90,530 67,898 90,530 90,530
ASSET/CAPITAL OUTLAY 45,037 174,378 889,699 794,219 1,219,802 225,763 DEBT SERVICES EXPENDITURE 73,491 - 128 - - -
TOTAL STORMWATER 1,282,576 1,803,217 2,751,737 1,822,573 3,637,567 2,276,246 4008 KCRT - CABLE TELEVIS
SALARIES AND WAGES 469,208 520,728 604,918 477,771 587,896 537,551 PAYROLL/FRINGE BENEFIT (73,462) (124,351) 8,203 245,581 316,005 310,233 PROFESSIONAL & ADMINISTRATION 28,152 15,809 18,606 35,473 53,800 53,800 OTHER OPERATING 34,454 41,155 39,818 8,945 37,721 37,721 UTILITIES 3,612 3,397 3,265 2,526 5,727 5,727
EUQIPMENT & CONTRACT SERVICES - 12,627 - - - -
PROVISIONS FOR INSURANCE LOSS 604 - - - 604 604

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BUDGET BUDGET
COST POOL 196,025 255,827 221,506 149,773 199,699 200,885 ASSET/CAPITAL OUTLAY 6,063 9,889 1,990 - 20,000 20,000
TOTAL KCRT - CABLE TELEVIS 664,656 735,082 898,306 920,069 1,221,452 1,166,521 TOTAL ENTERPRISE FUNDS 25,322,310 29,104,542 35,223,409 34,117,820 91,591,635 80,638,525

INTERNAL SERVICES FUNDS
5001 INSURANCE RESERVES
SALARIES AND WAGES 608,246 475,241 543,892 308,498 726,757 752,461 PAYROLL/FRINGE BENEFIT (2,486,721) (702,549) (78,893) 117,761 331,683 302,379 PROFESSIONAL & ADMINISTRATION 632,425 659,197 755,161 671,463 1,419,409 1,185,200 OTHER OPERATING 9,211 9,853 1,238,374 3,574 50,500 50,500 PROVISIONS FOR INSURANCE LOSS 21,145,703 12,302,386 16,614,347 15,713,460 26,240,675 29,883,531 COST POOL 510,267 533,987 619,218 422,699 563,594 564,878 ASSET/CAPITAL OUTLAY 7,744,626 2,389,400 1,309,542 - 277,963 7,000 OPERATING TRANSFER-OUT - - 1,240,000 4,100,000 4,100,000 524,429 TOTAL INSURANCE RESERVES 28,163,756 15,667,516 22,241,640 21,337,455 33,710,579 33,270,378 5003 EQUIPMENT SERVICES
PAYROLL/FRINGE BENEFIT - - - - 1,290
EUQIPMENT & CONTRACT SERVICES - 4,518 7,414 80,000 80,000 - ASSET/CAPITAL OUTLAY 2,057,176 1,959,124 2,139,996 1,298,917 9,971,354 11,175,420 DEBT SERVICES EXPENDITURE 72,836 62,791 52,347 244,514 326,018 326,018 TOTAL EQUIPMENT SERVICES 2,130,013 2,026,433 2,199,757 1,623,431 10,377,372 11,502,728 5008 COMPENSATED ABSENCES
SALARIES AND WAGES 2,397,133 2,403,859 1,790,531 1,762,196 3,000,000 3,000,000 PAYROLL/FRINGE BENEFIT 34,482 34,585 23,813 24,724 - -
TOTAL COMPENSATED ABSENCES 2,431,615 2,438,444 1,814,344 1,786,920 3,000,000 3,000,000 TOTAL INTERNAL SERVICES FUNDS 32,725,384 20,132,393 26,255,741 24,747,806 47,087,951 47,773,106

HOUSING FUNDS
1200 HOUSING ADMINISTRATION
SALARIES AND WAGES 48,212 35,091 25,932 19,536 361,675 81,422 PAYROLL/FRINGE BENEFIT 41,148 27,488 57,565 (31,550) 153,240 80,807 PROFESSIONAL & ADMINISTRATION 41,714 23,076 13,579 5,259 64,248 64,248 OTHER OPERATING 71 1,462 1,749 75,493 1,909 1,450
UTILITIES 1,054 485 (21) 411 801 801
COST POOL 207,649 123,459 121,347 92,097 122,799 123,688 OPERATING TRANSFER-OUT 10,000 - - - - -
TOTAL HOUSING ADMINISTRATION 349,848 211,061 220,151 161,246 704,672 352,416 1201 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
SALARIES AND WAGES 5,174 - - - - -
PAYROLL/FRINGE BENEFIT 3,573 - - - - -
PROFESSIONAL & ADMINISTRATION 11,359 21,338 12,030 25,080 38,941 19,386 OTHER OPERATING 53 - - - 51 -
COST POOL 25,641 26,923 26,923 20,194 26,923 26,923

COMMUNITY DEVELOPMENT BLOCK GRANT/HOME/HOUSING
PROJECT 346,569 166,798 - - 750,638 926,480
TOTAL CDBG 392,369 215,060 38,953 45,274 816,553 972,789 1202 HOME PROGRAM
PROFESSIONAL & ADMINISTRATION - 374 - - - -
OPERATING TRANSFER-OUT 510,000 - - - - -
TOTAL HOME PROGRAM 510,000 374 - - - -
1203 NEIGHBORHOOD STABALIZATION
SALARIES AND WAGES 23,794 2,373 - - - -
PAYROLL/FRINGE BENEFIT 13,422 1,320 - - - -
PROFESSIONAL & ADMINISTRATION 20,120 4,797 3,346 34,929 46,769 9,500 TOTAL NEIGHBORHOOD STABALIZATION 57,335 8,489 3,346 34,929 46,769 9,500 1207 CITY OF RICHMOND (COR)-NEIGHBORHOOD STABILIZATION
OTHER OPERATING 3,458 3,365 2,338 2,377 6,753 6,753
TOTAL COR-NEIGHBORHOOD STABILIZATION 3,458 3,365 2,338 2,377 6,753 6,753 1208 CITY OF RICHMOND (COR)-SUCCESSOR HOUSING AGENCY

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BUDGET BUDGET
SALARIES AND WAGES 88,209 114,672 130,698 - (0) -
PAYROLL/FRINGE BENEFIT 55,645 73,563 79,756 - 0 -
PROFESSIONAL & ADMINISTRATION - - - 134,248 179,197 142,242

COMMUNITY DEVELOPMENT BLOCK GRANT/HOME/HOUSING
PROJECT - - - - 1,500,000 1,500,000
OPERATING TRANSFER-OUT 43,512 38,305 - - - -
TOTAL COR-SUCCESSORY HOUSING AGENCY 187,365 226,540 210,455 134,248 1,679,197 1,642,242 1209 CALIFORNIA-HOME GRANT FUND
PROFESSIONAL & ADMINISTRATION 633 5,671 2,042 16,941 21,869 1,200

COMMUNITY DEVELOPMENT BLOCK GRANT/HOME/HOUSING
PROJECT - 164,000 - - 395,000 500,000
TOTAL CALIFORNIA-HOME GRANT FUND 633 169,671 2,042 16,941 416,869 501,200 1302 HOUSNG IN LIEU FEE - DEVELOPER
SALARIES AND WAGES 35,691 98,803 89,452 - (0) -
PAYROLL/FRINGE BENEFIT 20,132 62,022 52,685 - (0) -
PROFESSIONAL & ADMINISTRATION 279,643 - - 103,245 152,660 600,780 ASSET/CAPITAL OUTLAY - - - - 600,000 -

COMMUNITY DEVELOPMENT BLOCK GRANT/HOME/HOUSING
PROJECT - - - - 500,000 50,000
OPERATING TRANSFER-OUT - - - - 480,000 -
TOTAL HOUSNG IN LIEU FEE - DEVELOPER 335,467 160,825 142,137 103,245 1,732,660 650,780 2125 IRON TRIANGLE/ENVIRONMENTAL PROTECTION AGENCY (EPA) PROGRAM SALARIES AND WAGES 17,846 - - - - -
PAYROLL/FRINGE BENEFIT 10,066 - - - - -
PROFESSIONAL & ADMINISTRATION - - 10,334 10,334 -

COMMUNITY DEVELOPMENT BLOCK GRANT/HOME/HOUSING
PROJECT - 83,046 86,266 292,137 685,062 232,688
TOTAL IRON TRIANGLE/EPA PROGRAM 27,912 83,046 86,266 302,472 695,396 232,688 TOTAL HOUSING FUNDS 1,864,388 1,078,431 705,688 800,732 6,098,867 4,368,368

RICHMOND HOUSING AUTHORITY FUNDS
4101 RHA-HOUSING CHOICE VOUCHER-SECTION 8
PAYROLL/FRINGE BENEFIT (2,768,880) - - - -
OTHER OPERATING - 969,225 - - - -
GRANT EXPENDITURES (301,417) - - - - -
OPERATING TRANSFER-OUT - - 48,534 - - -
EXTRAORDINARY/SPECIAL TRANSFER-OUT - - 43,839 - -
TOTAL RHA-HOUSING CHOICE VOUCHER-SECTION 8 (3,070,297) 969,225 48,534 43,839 - - 4102 RHA-HOPE 6
OPERATING TRANSFER-OUT - 38,683 - - - -
TOTAL RHA-HOPE 6 - 38,683 - - - -
4201 RHA-CAPITAL FUND
PROFESSIONAL & ADMINISTRATION 148,560 223,950 90,148 - 288,966 319,750 OTHER OPERATING 3,155 31,727 137,907 103,976 180,000 130,000 EUQIPMENT & CONTRACT SERVICES 54,256 - 245,075 184,210 345,000 449,069 ASSET/CAPITAL OUTLAY - 47,725 - - 90,000 50,000
GRANT EXPENDITURES 27,761 46,229 46,715 11,719 47,000 14,500 OPERATING TRANSFER-OUT 189,976 373,344 1,012,195 590,186 512,058 518,710 TOTAL RHA-CAPITAL FUND 423,709 722,974 1,532,039 890,091 1,463,024 1,482,029 4401 RHA-HACIENDA
SALARIES AND WAGES 9,416 11,491 - - - -
PAYROLL/FRINGE BENEFIT (10,448) 6,320 - - - -
PROFESSIONAL & ADMINISTRATION - - 14,227 4,935 33,804 10,000 OTHER OPERATING - - 113 - 5,000 5,000
EUQIPMENT & CONTRACT SERVICES - - - - 45,000 15,000
OPERATING TRANSFER-OUT - 74,647 - - - -
TOTAL RHA-HACIENDA (1,033) 92,457 14,341 4,935 83,804 30,000 4404 RHA-NEVIN PLAZA
SALARIES AND WAGES 214,702 237,053 6,599 505 - -
PAYROLL/FRINGE BENEFIT (517,900) 169,360 (692,520) 174 - - PROFESSIONAL & ADMINISTRATION 673,354 451,488 152,164 21,743 80,854 51,940 OTHER OPERATING 89,873 74,413 5,997 50 1,500 -

Page 14 of 15 ends

BUDGET BUDGET
UTILITIES 642,648 554,320 1,905 - 2,000 -
EUQIPMENT & CONTRACT SERVICES 62,235 36,050 3,682 - - - PROVISIONS FOR INSURANCE LOSS 34,779 32,998 - - - -
COST POOL - 66,677 - - - -
OPERATING TRANSFER-OUT 1,383,090 - 345,475 - 493,489 78,000 TOTAL RHA-NEVIN PLAZA 2,582,781 1,622,360 (176,697) 22,472 577,843 129,940 4405 RHA-NYSTROM VILLAGE
SALARIES AND WAGES 117,521 276,279 181,676 124,105 209,368 205,608 PAYROLL/FRINGE BENEFIT (809,019) 156,501 554,636 91,060 119,646 116,535 PROFESSIONAL & ADMINISTRATION 133,271 103,328 856,184 445,138 734,515 907,140 OTHER OPERATING 40,282 82,307 228,684 89,556 230,050 232,750 UTILITIES 175,598 169,475 188,974 159,946 224,500 241,000 EUQIPMENT & CONTRACT SERVICES 109,129 89,686 120,475 24,239 322,600 329,000 PROVISIONS FOR INSURANCE LOSS 23,186 22,005 45,235 30,514 52,160 53,574 COST POOL - 30,841 62,409 46,809 62,409 62,409
ASSET/CAPITAL OUTLAY - - - 500 -
OPERATING TRANSFER-OUT 1,383,090 - - - - -
TOTAL RHA-NYSTROM VILLAGE 1,173,059 930,423 2,238,274 1,011,368 1,955,748 2,148,016 4406 RHA-RICHMOND VILLAGE ONE
SALARIES AND WAGES 7,207 7,298 783 - - -
PAYROLL/FRINGE BENEFIT 3,600 4,138 412 - - -
PROFESSIONAL & ADMINISTRATION - - 1,552 - - -
OTHER OPERATING - - 208 - - -
GRANT EXPENDITURES 233,893 194,902 230,072 179,204 192,086 160,888 TOTAL RHA-RICHMOND VILLAGE ONE 244,700 206,338 233,027 179,204 192,086 160,888 4407 RHA-RICHMOND VILLAGE TWO
GRANT EXPENDITURES 199,009 139,751 144,403 142,382 135,616 122,268 TOTAL RHA-RICHMOND VILLAGE TWO 199,009 139,751 144,403 142,382 135,616 122,268 4408 RHA-RICHMOND VILLAGE THREE
GRANT EXPENDITURES 92,374 92,492 106,303 66,557 61,959 53,392 TOTAL RHA-RICHMOND VILLAGE THREE 92,374 92,492 106,303 66,557 61,959 53,392 4501 RHA-CENTRAL OFFICE COST CENTER
SALARIES AND WAGES 105,082 120,193 78,110 124,642 38,204 56,860 PAYROLL/FRINGE BENEFIT (562,466) 500,698 240,520 159,549 102,733 236,069 PROFESSIONAL & ADMINISTRATION 7,870 1,867 5,773 - - -
OTHER OPERATING 703 9,132 1,311,407 1,502 - -
UTILITIES 9,865 10,439 14,220 6,032 - -
EUQIPMENT & CONTRACT SERVICES - 286 - - - -
COST POOL - 15,915 60,788 45,599 60,788 60,788
OPERATING TRANSFER-OUT 21,856 42,671 - - - -
TOTAL RHA-CENTRAL OFFICE COST CENTER (417,089) 701,201 1,710,818 337,325 201,725 353,717 4502 RHA-HOUSING CORPORATION
PROFESSIONAL & ADMINISTRATION 20 17,239 7,010 - 14,050 14,000 TOTAL RHA-HOUSING CORPORATION 20 17,239 7,010 - 14,050 14,000 TOTAL RICHMOND HOUSING AUTHORITY FUNDS 1,227,234 5,533,144 5,858,052 2,698,172 4,685,856 4,494,250 TOTAL - EXPENDITURE 322,743,742 517,744,835 419,944,860 333,399,572 698,106,120 653,693,803

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City of Richmond Attachment 2 – Draft Summary of Expenditures, by Fund, by Department FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2024-25 FY 2025-26 ACTUALS ACTUALS ACTUALS Q3 ACTUALS REVISED PROPOSED

BUDGET BUDGET
0001 GENERAL FUND
OFFICE OF THE MAYOR 457,811 554,982 565,848 405,646 796,795 824,482 CITY COUNCIL 623,599 363,319 727,824 658,326 847,227 1,045,307 COMMUNITY POL REV COMMISSION 61,600 52,467 63,799 27,615 87,629 137,863 CITY MANAGER 680,538 897,873 1,021,064 826,043 1,631,801 1,529,305 CITY CLERK 816,560 988,047 986,257 884,680 1,261,258 1,224,682 CITY ATTORNEY 2,322,417 3,146,503 2,858,942 1,997,997 3,851,092 3,239,883 PLANNING & BUILDING SERVICES 1,437,838 2,051,518 1,718,572 1,094,755 2,623,636 4,313,756 FINANCE 4,219,607 4,308,783 5,172,002 4,631,111 7,091,488 7,192,470 HUMAN RESOURCES 1,854,507 2,033,640 2,526,997 2,562,233 4,235,671 4,476,629 POLICE 63,416,829 64,254,797 71,482,036 56,922,714 86,782,921 91,565,822 FIRE 34,061,559 33,978,823 37,357,592 31,090,220 45,619,991 47,156,710 OFFICE OF NEIGHBORHOOD SAFETY 2,216,727 1,522,309 2,697,265 1,907,476 4,067,467 4,037,072 PUBLIC WORK & ENGINEERING SVCS 26,148,819 29,151,552 32,885,812 24,881,302 37,804,071 43,021,696 LIBRARY & CULTURAL SERVICES 4,806,154 4,337,545 5,546,808 4,750,904 6,898,999 7,103,414 COMMUNITY SERVICES 5,462,833 6,181,980 7,084,286 5,874,887 9,097,048 9,469,383 INFORMATION TECHNOLOGY 3,681,511 4,129,337 5,392,136 4,107,807 7,431,454 7,587,372 ECONOMIC DEVELOPMENT PROGRM 1,841,927 1,532,510 2,054,868 1,932,645 4,874,463 4,685,376 INTERNAL SERVICES PROGRAM 436,263 324,790 199,941 15,991 240,754 231,299 TRANSPORTATION OPERATION 176,579 216,709 344,568 107,159 75,094 77,969 COMMUNITY CRISIS RESPONSE PROGRAM - - 30,650 401,658 2,905,751 2,827,346 NON-DEPARTMENTAL 29,710,670 52,058,406 50,713,728 35,448,660 38,447,779 18,305,682 TOTAL GENERAL FUND 183,479,649 213,040,588 231,430,995 180,529,826 266,672,389 260,053,519

OTHER OPERATING FUNDS
1003 TRANSPORTATION OPERATION
CITY MANAGER 334 1,104 - - - -
TRANSPORTATION OPERATION 826,611 854,769 985,449 966,535 1,321,476 1,251,321 TOTAL TRANSPORTATION OPERATION 826,945 855,873 985,449 966,535 1,321,476 1,251,321 1012 HILLTOP LANDSCAPE MAINTENANCE DISTRICT
PUBLIC WORK & ENGINEERING SVCS 1,121,689 1,627,163 1,733,775 1,068,709 1,397,132 1,443,442 TOTAL HILLTOP LANDSCAPE MAINTENANCE DISTRICT 1,627,163 1,121,689 1,733,775 1,068,709 1,397,132 1,443,442 1015 MARINA BAY LANDSCAPING & LIGHTING DISTRICT
PUBLIC WORK & ENGINEERING SVCS 1,158,560 1,357,930 1,132,341 757,078 1,177,940 1,217,523 TOTAL MARINA BAY LANDSCAPING & LIGHTING DISTRICT 1,357,930 1,158,560 1,132,341 757,078 1,177,940 1,217,523 1050 COST RECOVERY-PLANNING & BUILDING
PLANNING & BUILDING SERVICES 8,720,801 11,574,240 12,496,974 7,501,103 17,635,008 13,934,005 TOTAL COST RECOVERY-PLANNING & BUILDING 8,720,801 11,574,240 12,496,97 7,501,103 4 17,635,008 13,934,005 1205 EMPLOYMENT & TRAINING
EMPLOYMENT & TRAINING 5,163,499 5,934,917 6,939,747 4,379,545 8,996,096 7,857,541 TOTAL EMPLOYMENT & TRAINING 5,163,499 5,934,917 6,939,747 4,379,545 8,996,096 7,857,541 TOTAL OTHER OPERATING FUNDS 16,991,493 21,350,123 23,288,286 14,672,970 30,527,652 25,703,833

SPECIAL REVENUE FUNDS
1001 SECURED PENSION OVERRIDE
NON-DEPARTMENTAL 10,754,051 20,233,520 29,893,824 28,502,143 28,502,143 29,501,237 TOTAL SECURED PENSION OVERRIDE 10,754,051 20,233,520 29,893,82 28,502,143 4 28,502,143 29,501,237 1005 LIBRARY FUND
LIBRARY & CULTURAL SERVICES 179,117 335,585 931,701 457,398 1,030,089 8,990,361 TOTAL LIBRARY FUND 179,117 335,585 931,701 457,398 1,030,089 8,990,361 1007 EMERGENCY MEDICAL SERVICE
FIRE 116,417 198,075 194,664 90,624 215,586 215,586
TOTAL EMERGENCY MEDICAL SERVICE 116,417 198,075 194,664 90,624 215,586 215,586 1009 VEOLIA MITIGATION
CITY MANAGER - - - - 100,000 125,000
TOTAL VEOLIA MITIGATION - - - - 100,000 125,000
1010 NORTH RICHMOND WASTE
CITY MANAGER 105,546 130,685 127,010 1,265 125,040 130,040 TOTAL NORTH RICHMOND WASTE 105,546 130,685 127,010 1,265 125,040 130,040

Page 1 of 6 ends

BUDGET BUDGET
1013 HAZARDOUS MATERIAL FUND
FIRE 3,966 - - - - -
TOTAL HAZARDOUS MATERIAL FUND 3,966 - - - - -
1017 CHEVRON MODERNIZATION PROJECT & ENVIRONMENTAL AND COMMUNITY INVESTMENT AGREEMENT (ECIA) CITY MANAGER 3,147,127 3,005,000 2,305,000 - 3,055,000 855,000 POLICE 17,583 555 6,554 5,637 66,000 87,000
FIRE 40,882 - 179,755 9,460 200,000 230,300
PUBLIC WORK & ENGINEERING SVCS 2,063,191 281,042 135,711 156,697 637,832 1,195,960 COMMUNITY SERVICES 39,390 - - - 50,000 100,000
INFORMATION TECHNOLOGY - - - - 382,442 382,442
INTERNAL SERVICES PROGRAM 1,075,696 626,655 685,275 195,489 2,668,939 1,313,367 TRANSPORTATION OPERATION 219,966 519,232 1,362,134 709,392 5,444,147 4,774,488 TOTAL CHEVRON MODERNIZATION PROJECT & ECIA 4,432,48 6,603,834 4,674,429 4 1,076,67 12,504,360 4 8,938,557 1018 RENT PROGRAM
RENT CONTROL 2,207,880 2,652,947 3,196,143 2,461,537 3,579,402 3,842,243 TOTAL RENT PROGRAM 2,207,880 2,652,947 3,196,143 2,461,537 3,579,402 3,842,243 1055 ENCROACHMENT SERVICES
PUBLIC WORK & ENGINEERING SVCS 703,789 724,122 741,948 600,534 1,154,448 1,112,512 TOTAL ENCROACHMENT SERVICES 703,789 724,122 741,948 600,534 1,154,448 1,112,512 1303 KIDS FIRST INITIATIVE
CITY MANAGER 34,643 - - - - -
INTERNAL SERVICES PROGRAM 585,122 1,695,990 2,980,951 2,418,645 7,006,726 9,096,136 TOTAL KIDS FIRST INITIATIVE 619,764 1,695,990 2,980,951 2,418,645 7,006,726 9,096,136 1304 EMERGENCY OPERATIONS & DISASTER RECOVERY
CITY MANAGER - 357 - - - -
PLANNING & BUILDING SERVICES 885 - - - - -
FINANCE 333 - 144 - - -
HUMAN RESOURCES - 10,270 - - - -
POLICE - 41,251 - - - -
FIRE - 4,801 - - - -
WATER RESOURCE RECOVERY - 123 - - - -
PUBLIC WORK & ENGINEERING SVCS 2,400 53,995 191,091 8,450 153,200 291,550 LIBRARY & CULTURAL SERVICES 1,342 3,861 1,534 - - -
COMMUNITY SERVICES 1,687 428 88 - - -
NON-DEPARTMENTAL 43,963 - - - - -
TOTAL EMERGENCY OPERATIONS & DISASTER RECOVERY 115,087 50,610 192,856 8,450 153,200 291,550 1305 PUBLIC ART
ECONOMIC DEVELOPMENT PROGRM 137,378 96,446 291,952 69,991 1,614,109 1,410,928 TOTAL PUBLIC ART 96,446 137,378 291,952 69,991 1,614,109 1,410,928 1306 AMERICAN RESCUE PLAN ACT (ARPA)
FINANCE - - - 64,547 320,227 -
WATER RESOURCE RECOVERY - 1,440,797 - 4,469 1,109,203 - PUBLIC WORK & ENGINEERING SVCS 35,275 - 1,345,113 3,200,376 14,084,523 7,106,924 COMMUNITY SERVICES 86,115 330,108 (25,290) - - -
EMPLOYMENT & TRAINING - - 387,971 724,058 812,029 87,971 HOUSING DEPARTMENT-COR 357,094 392,906 420,877 227,857 1,863,356 - RICHMOND HSING AUTHORITY(RHA) - - 44,456 - 1,955,544 1,955,544 ECONOMIC DEVELOPMENT PROGRM 3,670 216,213 185,827 373,727 650,000 - TOTAL AMERICAN RESCUE PLAN ACT (ARPA) 482,154 2,380,02 2,358,952 4 4,595,03 20,794,883 4 9,150,439 1307 TRANSFORMATIVE CLIMATE COMMUNITIES (TCC) GRANT
PLANNING & BUILDING SERVICES - - 2,306,356 1,838,275 13,018,171 13,410,891 PUBLIC WORK & ENGINEERING SVCS - - 27,327 41,236 5,152,073 4,715,873 ECONOMIC DEVELOPMENT PROGRM - - 37,013 - - -
TOTAL TCC GRANT - - 2,370,696 1,879,512 18,170,24 18,126,765 4 1308 ENCAMPMENT RESOLUTION FUND
PLANNING & BUILDING SERVICES - - 2,006,596 1,398,935 7,591,439 1,696,703 TOTAL ENCAMPMENT RESOLUTION FUND - - 2,006,596 1,398,935 7,591,439 1,696,703

Page 2 of 6 ends

BUDGET BUDGET
1309 ENCAMPMENT RESOLUTION FUND ROUND 3
PLANNING & BUILDING SERVICES - - - - 9,336,746 2,500,000 TOTAL ENCAMPMENT RESOLUTION FUND ROUND 3 - - - - 9,336,746 2,500,000 1405 HOMEKEY PROGRAM FUND
PLANNING & BUILDING SERVICES - - - 50,000 14,512,660 7,012,660 TOTAL HOMEKEY PROGRAM FUND - - - 50,000 14,512,660 7,012,660 TOTAL SPECIAL REVENUE FUNDS 32,994,965 21,964,507 49,961,722 43,610,742 126,391,07 102,140,717 4

CAPITAL PROJECTS FUNDS
1002 STATE GAS TAX
PUBLIC WORK & ENGINEERING SVCS 2,408,239 2,395,854 2,744,539 1,752,821 3,520,052 3,635,328 TOTAL STATE GAS TAX 2,408,239 2,395,85 2,744,539 4 1,752,821 3,520,052 3,635,328 1004 ASSET SEIZURE FUND
POLICE - 63,660 9,996 - 170,000 250,000
TOTAL ASSET SEIZURE FUND - 63,660 9,996 - 170,000 250,000 1006 OUTSIDE FUNDED SERVICES - GRANTS
PLANNING & BUILDING SERVICES - 100,000 - - - -
POLICE 797,070 130,055 74,546 47,718 231,436 305,893
OFFICE OF NEIGHBORHOOD SAFETY 1,572,031 947,077 1,788,880 1,562,193 4,745,716 4,688,716 PUBLIC WORK & ENGINEERING SVCS 28,888 892,681 2,781,966 1,800,259 10,970,322 2,107,880 COMMUNITY SERVICES 492 340,854 400,829 381,558 1,191,941 490,763 ECONOMIC DEVELOPMENT PROGRM 233,106 581,994 7,354,706 626,757 2,325,148 734,307 TRANSPORTATION OPERATION 314,462 1,133,081 1,446,673 326,360 4,497,892 1,371,296 COMMUNITY CRISIS RESPONSE PROGRAM - - - - - 941,635
TOTAL OUTSIDE FUNDED SERVICES - GRANTS 4,750,69 2,321,095 13,847,602 4 4,744,845 23,962,455 10,640,489 1054 ENGINEERING GRANTS
PUBLIC WORK & ENGINEERING SVCS 8,474,545 3,171,730 5,501,352 4,784,119 25,591,084 23,469,402 TOTAL ENGINEERING GRANTS 8,474,545 3,171,730 5,501,352 4,784,119 25,591,08 23,469,402 4 1019 ROAD MAINTENANCE & REHABILITATION ACCOUNT (RMRA)
PUBLIC WORK & ENGINEERING SVCS 1,682,969 3,621,946 (1,428) 2,696,856 6,911,061 6,860,068 TOTAL RMRA 1,682,969 3,621,946 (1,428) 2,696,856 6,911,061 6,860,068 2001 GENERAL CAPITAL FUND
POLICE - - - - 215,000 215,000
PUBLIC WORK & ENGINEERING SVCS 436,500 957,960 3,515,533 3,139,087 41,286,521 53,984,261 INFORMATION TECHNOLOGY - - 413,915 - 441,094 435,742
ECONOMIC DEVELOPMENT PROGRM 306,345 - - - - 760,000
TOTAL GENERAL CAPITAL FUND 742,845 957,960 3,929,449 3,139,087 41,942,615 55,395,003 2002 MEASURE J
PUBLIC WORK & ENGINEERING SVCS 2,143,597 1,540,444 1,248,262 585,743 3,376,727 5,960,655 TOTAL MEASURE J 2,143,597 1,540,44 1,248,262 4 585,743 3,376,727 5,960,655 2110 IMPACT FEE - PARKS
PUBLIC WORK & ENGINEERING SVCS 15,117 15,383 15,788 - - 15,000 TOTAL IMPACT FEE - PARKS 15,117 15,383 15,788 - - 15,000 2111 IMPACT FEE - TRAFFIC
PUBLIC WORK & ENGINEERING SVCS 450,312 77,371 3,650 - 29,608 - TOTAL IMPACT FEE - TRAFFIC 450,312 77,371 3,650 - 29,608 - 2113 IMPACT FEE - FIRE
FIRE 100,383 86,154 48,983 - 65,000 65,000
TOTAL IMPACT FEE - FIRE 100,383 86,154 48,983 - 65,000 65,000 2114 IMPACT FEE - POLICE
POLICE 4,691 1,480 687 - - 750,000
TOTAL IMPACT FEE - POLICE 4,691 1,480 687 - - 750,000
2115 IMPACT FEE - COMM/AQUATC
COMMUNITY SERVICES 10,406 1,679 3,105 - - -
TOTAL IMPACT FEE - COMM/AQUATC 1,679 10,406 3,105 - - - 2116 IMPACT FEE - PARKS/OPEN
PUBLIC WORK & ENGINEERING SVCS 2,263 276,523 89,554 - 500,000 167,841

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BUDGET BUDGET
TOTAL IMPACT FEE - PARKS/OPEN 2,263 276,523 89,554 - 500,000 167,841 2117 IMPACT FEE - LIBRARY
LIBRARY & CULTURAL SERVICES 6,627 9,045 68,755 59,945 1,798,062 1,330,188 TOTAL IMPACT FEE - LIBRARY 9,045 6,627 68,755 59,945 1,798,062 1,330,188 2119 IMPACT FEE - STORM DRAINAGE
WATER RESOURCE RECOVERY 3,593 6,552 1,250 - - -
TOTAL IMPACT FEE - STORM DRAINAGE 3,593 6,552 1,250 - - - 2120 IMPACT FEE - WASTEWATER
WATER RESOURCE RECOVERY 358,027 176,338 516,997 3,078 922,196 750,000 TOTAL IMPACT FEE - WASTEWATER 358,027 176,338 516,997 3,078 922,196 750,000 TOTAL CAPITAL PROJECTS FUNDS 18,724,709 17,152,81 28,028,539 4 17,766,49 108,788,861 4 109,288,975

DEBT SERVICE FUNDS
3001 DS - 2005 TAXABLE PENSION OBLIGATION BOND
NON-DEPARTMENTAL 11,760,010 166,700,321 11,403,697 8,430,699 8,431,249 11,411,249 TOTAL DS - 2005 TAXABLE PENSION OBLIGATION BOND 166,700,321 11,760,010 11,403,697 8,430,699 8,431,249 11,411,249 3002 DS - 99A PENSION OBLIGATION BOND
NON-DEPARTMENTAL 949,961 2,892,808 5,133 5,317 5,500 4,500 TOTAL DS - 99A PENSION OBLIGATION BOND 949,961 2,892,808 5,133 5,317 5,500 4,500 3005 DS - 07 REFUNDING&CIVIC CENTER
NON-DEPARTMENTAL 7,734,097 7,764,706 7,783,598 6,018,995 7,825,088 7,816,763 TOTAL DS - 07 REFUNDING&CIVIC CENTER 7,764,706 7,734,097 7,783,598 6,018,995 7,825,088 7,816,763 TOTAL DEBT SERVICE FUNDS 20,444,068 177,357,83 19,192,428 4 14,455,010 16,261,836 19,232,511

ENTERPRISE FUNDS
4001 PORT OF RICHMOND
ECONOMIC DEVELOPMENT PROGRM 4,901,295 5,500,092 6,438,178 2,230,843 8,971,273 16,334,557 TOTAL PORT OF RICHMOND 4,901,295 5,500,092 6,438,178 2,230,843 8,971,273 16,334,557 4003 WASTEWATER
WATER RESOURCE RECOVERY 18,140,943 20,762,030 24,835,078 28,853,833 76,554,524 57,351,077 TOTAL WASTEWATER 18,140,943 20,762,030 24,835,078 28,853,833 76,554,52 57,351,077 4 4005 MARINA
PUBLIC WORK & ENGINEERING SVCS 16,994 4,319 11,617 18,598 913,225 716,531 PORT OPERATIONS 367 367 367 - - 2,500,000
MARINA OPERATIONS 315,480 299,436 288,126 271,903 293,593 293,593 TOTAL MARINA 332,840 304,122 300,110 290,501 1,206,818 3,510,12 4 4006 STORMWATER
WATER RESOURCE RECOVERY 1,282,576 1,803,217 2,751,737 1,822,573 3,637,567 2,276,246 TOTAL STORMWATER 1,282,576 1,803,217 2,751,737 1,822,573 3,637,567 2,276,246 4008 KCRT - CABLE TELEVIS
INFORMATION TECHNOLOGY 664,656 735,082 898,306 920,069 1,221,452 1,166,521 TOTAL KCRT - CABLE TELEVIS 664,656 735,082 898,306 920,069 1,221,452 1,166,521 TOTAL ENTERPRISE FUNDS 25,322,310 29,104,542 35,223,409 34,117,820 91,591,635 80,638,525

INTERNAL SERVICES FUNDS
5001 INSURANCE RESERVES
HUMAN RESOURCES 28,163,756 15,667,516 22,241,640 21,337,455 33,710,579 33,270,378 TOTAL INSURANCE RESERVES 28,163,756 15,667,516 22,241,640 21,337,455 33,710,579 33,270,378 5003 EQUIPMENT SERVICES
PUBLIC WORK & ENGINEERING SVCS 2,127,671 1,983,977 2,083,634 1,577,613 10,277,372 11,402,728 INFORMATION TECHNOLOGY 2,342 42,456 116,123 45,818 100,000 100,000 TOTAL EQUIPMENT SERVICES 2,026,433 2,130,013 2,199,757 1,623,431 10,377,372 11,502,728 5008 COMPENSATED ABSENCES
NON-DEPARTMENTAL 2,431,615 2,438,444 1,814,344 1,786,920 3,000,000 3,000,000 TOTAL COMPENSATED ABSENCES 2,431,615 2,438,44 1,814,34 4 1,786,920 4 3,000,000 3,000,000

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Richmond City CouncilJune 17, 2025

Richmond City Council
June 17, 2025