Richmond City Council
August 26, 2025

August 26, 2025
Fire Department
DATE: August 26, 2025
TO: Mayor Martinez and Members of the City Council
FROM: Aaron Osorio, Fire Chief
Rico Rincon, Deputy Fire Chief
Michael Schlemmer, Project Coordinator
Den Mark Marcelo, Admin Services Coordinator
Subject: Contract With Medical Priority Consultants, Inc. dba Priority Dispatch for Software Maintenance
FINANCIAL IMPACT: The proposed total three-year expenditure of $27,000 is included in the approved fiscal year 2025-2026 budget,
Fire Department (Account String: 01204022-400209).

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
ISSUE:

The Richmond Fire Department is seeking ratification
and approval of a prior executed contract to continue its existing agreement with Medical Priority Consultants, Inc. dba Priority Dispatch for the maintenance of the ProQA
and AQUA software used for 911 medical emergency
dispatching and quality assurance.

RECOMMENDED ACTION: APPROVE and RATIFY the service contract by Medical Priority Consultants, Inc. dba Priority Dispatch dated April 1, 2023, for the maintenance of the ProQA and AQUA
software used for 911 medical emergency dispatching
and quality assurance, for a total amount not to exceed $27,000, for a three-year term ending March 31, 2026,
with a two-year extension option not to exceed an
additional $24,000 for the extended term – Fire
Department (Chief Aaron Osorio 510-307-8021/Chief
Rico Rincon/Michael Schlemmer 510-307-8046/Den
Mark Marcelo 510-307-8038).

AGENDA
REPORT
609

August 26, 2025
DISCUSSION:

The Richmond Communications Center utilizes software from Priority Dispatch (“Vendor”) to assist with 911 medical emergency call-taking, dispatching, and quality assurance. The Richmond Fire Department (“Department”) is requesting that City Council approve a sole-source contract to continue the maintenance and updates for the software.

In April 2010, the City of Richmond purchased Priority Dispatch ProQA and AQUA software and licenses on behalf of the Police Department’s Communications Center.

ProQA is used during the course of an emergency medical call to guide the dispatchers through the process of collecting vital information from the caller and choosing the appropriate dispatch levels. The AQUA software application is used for quality assurance and provides assistance in the areas of data entry, record keeping, and reporting functions required by the State and other agencies. The vendor also provides card sets as a backup resource for dispatching in the event ProQA is temporarily unavailable, allowing the Communications Center to take and dispatch medical emergency calls until ProQA is online again.

As part of this purchase, the City is required to renew its maintenance agreement annually to ensure critical updates are received. On April 1, 2023, the agreement was renewed, but the Department needs approval from the City Council to approve and ratify the maintenance agreement.

Department staff members request approval of the prior executed sole-source agreement with Medical Priority Consultants, Inc. dba Priority Dispatch, in the amount of $27,000 for a three-year term, with an option of another two years to extend. The ProQA and AQUA software are proprietary to the vendor, and the vendor solely transacts directly to the customer. No other vendor can provide technical expertise or updates to the software applications used by the Richmond Communications Center.

SYNERGISTIC POLICIES:

The service contract with Medical Priority Consultants, Inc. dba Priority Dispatch, is vital to ensuring that emergency calls are handled properly and efficiently. It also aligns with the goals and priorities set by the City Council to improve public safety and enhance operational efficiency.

DOCUMENTS ATTACHED:

Attachment 1 – Standard Contract
Attachment 2 – Sole Source
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August 26, 2025
Fire Department
DATE: August 26, 2025
TO: Mayor Martinez and Members of the City Council
FROM: Aaron Osorio, Fire Chief
Rico Rincon, Deputy Fire Chief
Den Mark Marcelo, Administrative Services Coordinator
Subject: Contract Amendment No. 2 with Bay Marine Boatworks dba Svendsen’s Bay Marine for Repair and Maintenance
Services
FINANCIAL IMPACT: The proposed $300,000 contract amendment will increase the total not-to-exceed amount to $600,000.

Funding is included within the fiscal year 2025-2026
budget, Fire Department (Account String: 01204022-
400501).

PREVIOUS COUNCIL
ACTION:

October 22, 2024

STATEMENT OF THE
ISSUE:

The Richmond Fire Department fire boat “Victory” is a
critical asset in the department’s ability to effectively respond to water-based emergencies. Currently, fire boat “Victory” is undergoing repairs. However, due to years of deferred maintenance, the initial repair costs have been higher than anticipated. The vessel is now close to being fully operational and it is imperative to continue and
maintain project momentum.

RECOMMENDED ACTION: APPROVE the first amendment to the contract with Bay Marine Boatworks dba Svendsen’s Bay Marine to
increase the limit by $300,000, for a total contract amount not to exceed $600,000, to continue the repair and
maintenance of Richmond Fire Boat “Victory” – Fire
Department (Chief Aaron Osorio 510-307-8021/Rico
Rincon 510-307-8041/Den Mark Marcelo 510-307-8038).

AGENDA
REPORT
636

August 26, 2025
DISCUSSION:

The Richmond Fire Department (“Department”) fire boat callsign "Victory" is a crucial asset playing a vital role in water-based emergency response operations, including firefighting and marine incident management. Fire boat "Victory" is a 37-foot dual jet drive catamaran hulled vessel, built in 2013, powered by two Cummins diesel engines.

The vessel is outfitted with a fire pump capable of flowing 3,000 gallons of water per minute for firefighting purposes. Additionally, the boat is equipped with technology, including Lowrance Radar, Lowrance Sonar, GPS, FLIR Infrared Camera, HighIntensity Search Lights, and a CBRN (Chemical, Biological, Radiological & Nuclear) Positive Pressure Filtration System in its cabin.

On October 22, 2024, the City of Richmond approved a sole-source contract with Bay Marine Boatworks dba Svendsen’s Bay Marine (“Vendor”) for a total contract amount not to exceed $300,000, to repair and maintain fire boat “Victory.” The vendor's original quote to the department is based on preventative maintenance, estimated repairs from the exterior inspection of the vessel, as well as testing to assess the functionality of the equipment installed onboard. Additional costs were anticipated once the boat was hauled out of the water, as well as from the removal of parts and inspection of the engine and fire pump.

Due to years of insufficient and deferred maintenance, the upfront costs to repair and restore the vessel back to service are higher because of its overall poor condition. The following work was completed on the boat over the past year:
 Sandblast and paint underwater body and freeboard due to holes, corrosion, and hull’s poor condition.
 Replace port and starboard heat exchange and aftercoolers due to leaks caused by corrosion.
 Repair port and starboard Hamilton jet drives due to broken parts, leaks, excessive corrosion, and salt build up.
 Clean salt build up below port and starboard engine and fuel tank  Mechanically prepare and repair port and starboard engine and fuel tank compartments
 Replace inoperable FLIR
 Repair inoperable fire pump parts needed to do functionality testing It is important to note that Richmond Fire Boat “Victory” has never undergone preventive maintenance throughout its life, which has contributed to higher upfront repair costs. While only oil changes were performed by the City shop, no formal assessments, maintenance, or repairs were conducted by professional boat technicians. As a result, additional repairs are now required to bring the boat back into service, including the completion of the fire pump repair, which is essential for waterbased firefighting operations. 637

August 26, 2025
The Department intends to amend the contract with the vendor to continue ongoing repairs on the vessel, with the goal of restoring it to seaworthy condition and returning it to active service. The vendor will continue to repair mechanical and structural issues that have been identified during the inspection process before the boat can be returned to service (Attachment 2).

In accordance with this matter, City staff has updated the sole source documentation to reflect the adjusted contract limit (Attachment 3). The contract limit will be increased by $300,000, for a total contract amount not to exceed $600,000. It is imperative that the City Council approve this request as the long-term cost benefits of maintaining a fully operational fireboat far outweigh the immediate expenses. Lastly, neglecting these issues would compromise the effectiveness and safety of emergency response efforts in water-related incidents.

SYNERGISTIC POLICIES:

The service contract with Bay Marine Boatworks dba Svendsen’s Bay Marine is vital to the effectiveness and safety of emergency response efforts in water-related incidents. It also aligns with the goals and priorities set by the City Council to improve public safety and enhance operational efficiency.

DOCUMENTS ATTACHED:

Attachment 1 – Contract Amendment
Attachment 2 – Sole Source Justification
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Fire Aaron Osorio
[email protected] 510-307-8021
6144 7210
Richmond Fire Department fire boat "Victory" repair services and maintenance. 300,000
Bay Marine Boatworks dba Svendsen's Bay Marine
310 W Cutting Boulevard
Richmond, CA 94804
Allison Mezzera
510-806-7757 [email protected]
40004802
Svendsen's Bay Marine
24-25 100,000
✔
Ocotber 23, 2024
October 22, 2027
25-26
27-28
100,000
100,000
✔
Docusign Envelope ID: F3EFAF85-E912-490B-8B11-1C910B23DEAC Docusign Envelope ID: D4672CE9-D105-4B1D-8253-5DFD1605C958 639
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Bay Marine Boatworks dba Svendsen's Bay Marine
Docusign Envelope ID: F3EFAF85-E912-490B-8B11-1C910B23DEAC President
10/23/2024
CFO
10/26/2024
Docusign Envelope ID: D4672CE9-D105-4B1D-8253-5DFD1605C958 Mayor
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7210
Bay Marine Boatworks dba
Bay Marine Boatworks dba Svendsen's Bay Marine will perform repair services and maintenance to Richmond Fire Department fire boat "Victory" pursuant to the specifications and instructions of the Project Manager as outlined in the quote, attached hereto. Please see Exhibit A-1 for additional details.

Docusign Envelope ID: F3EFAF85-E912-490B-8B11-1C910B23DEAC Docusign Envelope ID: D4672CE9-D105-4B1D-8253-5DFD1605C958 641
Northern California's Premier Boatyard with Absolute Customer Satisfaction Guaranteed! DM #: 04395
Owner: City of Richmond - Fire Department
440 Civic Center Plaza
Richmond, CA 94804
Manager: Aaron Osorio - Deputy Fire Chief
510-730-9891
[email protected]
Subject: Victory 37' Mooseboat M2-37
Annual Services
Twin Cummins QSB6.7; Hamilton Jet 292 Drives
P - 73521496 / S - 73522544
Quote/Est #: 24-0085
Attn:
1 Haul Out $ 555.00
* Haul vessel with 2 straps
* Pressure wash and properly dispose of growth. If excessive growth present on the hull, a $50/bag clean up fee may be added to the invoice.
* Securely block vessel
* Launch vessel with 2 straps
2 500 Hour or 1 Year Twin Cummins QSB6.7 Engine Maintenance $ 4,633.92 * Replace sea water pump impellers
* Inspect condition of sea water hoses
* Check engine coolant
* Inspect heat exchanger pressure caps for reuse
* Inspect condition of charge-air piping
* Clean air filters
* Inspect condition of battery cables and connections
* Inspect condition of engine wiring harness
* Inspect alternator drive belts
* Replace secondary engine fuel filters
* Replace fuel water separator filters
* Change engine oil and oil filters
* Inspect engine mounting bolts
* Inspect marine vibration isolators
* Disassemble, clean, and reseal aftercoolers, reassemble and pressure test * Inspect and flush gear oil coolers with fresh water
* Perform dock trial
* Report conditions found from inspections and provide change order for additional repairs as needed
* All material is yard furnished
March 14, 2024
Make/Model:

City of Richmond - Fire Department
The following prices are firm for the work, unless otherwise stated:

Serial #:

Svendsen's Bay Marine
310 W. Cutting Blvd., Richmond, CA 94804
Office (510)237-0140, Fax (510)237-2253, Chandlery (510)237-7960 Docusign Envelope ID: F3EFAF85-E912-490B-8B11-1C910B23DEAC Docusign Envelope ID: D4672CE9-D105-4B1D-8253-5DFD1605C958 Exhibit A-1 642
24-0085 Victory RFD
3/14/2024

3 Reseal Port and Starboard Engine Heat Exchangers $ 4,115.58 * Drain coolant
* Remove heat exchangers
* Clean and reseal heat exchangers, pressure test
* Install heat exchangers
* Refill with new coolant and test run engines, top off coolant as needed * All material is yard furnished
4 Hamilton Jet Drive Inspection - Time and Materials $ 688.80 CLAIM: Vibration coming from the right side of the jet drive; possible thrust bearing * Perform sea trial
* Perform inspection to diagnose cause of customer claim, then report condition found * Provide estimate for additional work as needed
* Estimate assumes engine is readily accessible and free from interferences * 4 hours is included in this estimate. The work will be completed on a time and material basis @ $164.00/hour.
5 Twin Hamilton Jet 292 Services $ 3,092.94
* Lubricate thrust bearing
* Inspect steering system
* Inspect and grease steering crank
* Inspect and grease steering shaft and brushes
* Inspect steering linkage
* Inspect nozzle and nozzle housing
* Inspect and lubricate screen rake and bearings
* Lubricate driveshaft
* Visually inspect complete jet unit and report
* Partially disassemble jets to replace anodes, reassemble jets after painting * All material is yard furnished
6 Underwater Body Mechanical Preparation and Painting $ 8,799.35 * Tape and mask off waterline
* Identify and note hull markings
* Mechanically prepare 10% of the underwater bodies to SSPC-SP3 standard * Abrade entire anti-fouling on underwater bodies
* Visually inspect hulls - provide CFR for findings if necessary * Roll (2) spot coats International Intershield 300V in contrasting colors onto bare metal on the underwater body
* Roll (2) full coats of International Interspeed 6400NA red, then black, on the underwater body
* Remove tape and masking
* All material is yard funished
7 Hamilton Jet Drive Painting $ 8,099.70
* Furthur disassemble jet drive nozzles for painting
* Protect shaft seal and bearings
* Scrape and water wash external surfaces of the jet drives, including intakes, tailpipes, nozzles, buckets, gratings and external housing
* Inspect jet drives for damage and coating failure
* Mechanically prepare 10% of external surfaces of the jet drive intake grates, nozzles, buckets, and gratings, and external housing to SSPC-SP3 where coatings have failed * Mobilize spray equipment and set site protection
* Spray 2 spot coats high epoxy primer onto bare spots on jet drives * Spray 1 full coat high epoxy primer onto jet drives
* Spray 2 full coats high solids epoxy to intake gratings * Spray 2 full coats Interspeed 6400NA anti-fouling onto drive units and intake gratings Exhibit A-1 Docusign Envelope ID: F3EFAF85-E912-490B-8B11-1C910B23DEAC Docusign Envelope ID: D4672CE9-D105-4B1D-8253-5DFD1605C958 643
24-0085 Victory RFD
3/14/2024

* Demobilize spray equipment and remove site protection * Reinstall jet drive intake gratings, reverse buckets, steering nozzles * All material is yard furnished
8 Prepare and Paint Freeboard $ 7,410.90
* Tape and mask off freeboard and fendering
* Set site protection
* Mechanically prepare 10% of the freeboard to SSPC-SP3 standard from waterline to underside of fender to remove failing coatings
* Abrade all red coatings on freeboard
* Solvent wipe prepared surfaces to remove sanding dust * Spray (2) spot coats International Intershield 300V onto bare metal on the freeboard from waterline to just below fendering in contrasting colors * Spray (1) full coat of AwlGrip red (exact color TBD) to freeboard from waterline to just below fendering
* Remove tape and masking, detail edges
* All material is yard furnished
9 Topside and Deck Painting $ 16,629.90
* Tape and mask off bulwarks, cabin, deck and vents
* Set site protection
* Mechanically prepare 10% of red areas of topsides and deck to SSPC-SP3 standard to remove failing coatings
* Abrade all red coatings on deck and topsides
* Spray (2) spot coats International Intershield 300V onto bare metal on prepared areas of topsides and deck
* Spray (1) full coat of AwlGrip red (exact color TBD) to red areas of topsides and deck * Remove tape and masking, detail edges
* All material is yard furnished
10 Inspect Fire Supression System and Flow Test $ 716.80 * Inspect Fire Supression System while the boat is in the water * Perform flow test and verify shutdowns
* Sea Fire Marine system; Agent was HFC-227 (FM-200); p/n FG-125 * Services provided by outside Subcontractor: Global Fire and Safety 11 Electronics Inspections and Replacement $ 14,013.93
* Perform inspection on FLIR system to diagnose cause of non-operational status, then report condition found
* Replace (1) remote spotlight-ACR RCL-100D Unit (200.000 cp), and miscellaneous installation materials
* Replace (6) Whelen LED Flood/Deck Lights· 2 Port, 2 Starboard, 2 Aft * Replace Morad 159 VHF Antenna, and miscellaneous installation materials * Provide estimates for additional work as necessary
* Services provided by outside Subcontractor - Reliable Marine Total, less sales tax (if applicable): $ 68,756.82

ADDITIONAL TERMS
Payments can be made in cash, check, or credit card. Please make checks out to "Svendsen's Bay Marine".

Exhibit A-1 Docusign Envelope ID: F3EFAF85-E912-490B-8B11-1C910B23DEAC Docusign Envelope ID: D4672CE9-D105-4B1D-8253-5DFD1605C958 644
24-0085 Victory RFD
3/14/2024

a)
b)
c)
d)
e)
All Offsite Work, Onsite Basic Mechanical, and Specialized Systems Labor Rates:

Straight Time: ……………... $164.00 per hour, consumable material included Overtime: …….................... $246.00 per hour (from 8 to 12 hours in one day) Double time: ....................... $328.00 per hour (over 12 hours in one day) For all work of greater than two weeks duration a progress payment based on the percent of work complete will be due in assured funds within 30 days from date of invoice.

Subcontractor and Equipment Rental:. Retail pricing as needed Crane: ………………………………..... $355.00 per hour, with a half hour minimum Forklift & Manlift: ……………………… $155.00 per hour, with a half hour minimum Scaffolding: ……………………………. $200.00 per week (For DIY projects only. Assembly and Dismantling not included)
Equipment fees will be charged on an as needed basis. Only SBM employees may operate the forklift and crane.

Onsite Rigging, Systems, General Mechanical, Welding, and Craftsmen Labor Rates:

Straight Time: ……………... $149.00 per hour, consumable material included Overtime: …….................... $223.50 per hour (from 8 to 12 hours in one day) Double time: ....................... $298.00 per hour (over 12 hours in one day) All Repower Mechanical Labor Rates:

Straight Time: ……………... $179.00 per hour, consumable material included Overtime: …….................... $268.50 per hour (from 8 to 12 hours in one day) Double time: ....................... $358.00 per hour (over 12 hours in one day) Onsite Material and Equipment Rates:

Job Used Material: …………................ Retail pricing, as needed Onsite General Labor, Bottom Preparation and Paint Rates:

Straight Time: ……………... $134.00 per hour, consumable material included Overtime: …….................... $201.00 per hour (from 8 to 12 hours in one day) Double time: ....................... $268.00 per hour (over 12 hours in one day)

6. SBM is authorized to operate the vessel for purposes of the vessel’s testing, inspection and delivery, and to haul the vessel out of the water for purposes of the work using the slings of its Travelift and its other customary equipment.

2. Except as otherwise specified above or as specifically agreed to in writing by a SBM authorized representative, all work is performed on a fixed price basis. Any projects, including work resulting from unanticipated conditions, from owner’s failure to comply with its obligations under this Contract, and from changes in and additions to work which was originally quoted, may be charged on a regular time and materials basis. Time and materials include (a) labor at SBM's yard labor rates, and (b) project materials, (c) yard used consumables and (d) subcontractors and specialized equipment rental (if any) at retail pricing.

1. Please carefully read the SBM Standard Contract Terms below. These terms are part of the offer being made by this quotation letter, are included in our contract, and include various liability limitations which you should understand. Our contract ("Contract") consists of this quotation, the SBM Standard Contract Terms, the SBM Safety Requirements, and any Exhibits to either, regardless of whether any of them are initialed or attached. Our Contract does not include any other documents (or any other or different terms) unless specifically agreed to in writing by a SBM authorized representative.

5. Owner will deliver the vessel to SBM at its Richmond facility on a mutually agreeable starting date and time and take delivery at the same location upon completion of all authorized work. A two hour time window will be given prior to haul out.

If vessel does not arrive prior to or during the window, the haul out may need to be rescheduled.

3. Payment terms are as follows:

The entire balance of all amounts owed SBM are due and payable in assured funds Net 30 from date of invoice.

Except as otherwise specifically agreed to in writing by SBM's authorized representative, assured funds are credit card, wire, cash or equivalent. (i) Payments made by international or domestic wire transfer may be subject to processing fees. (ii) Check acceptance is subject to the following terms (a.) confirmation of identity, (b) complete address, (c) must be an existing account, (d) must be dated with date of payment, no post/pre dates, (e) must be an in state check.

Any deposits will be credited against the final payment(s) due.

Owner shall pay interest on any past due amount, including progress payments, from due date until paid. In addition, if any payment is not made within 5 business days after the date due, Owner shall pay a late charge of 10%. See Sec. 4 of the SBM Standard Contract Terms below for details.

4. An Environmental and Safety fee of 5% is included on all labor and goods purchased.

Weekly progress invoices may be processed on all DIY work and if SBM scope of work is delayed due to owner circumstance, including pending insurance claims.

Exhibit A-1 Docusign Envelope ID: F3EFAF85-E912-490B-8B11-1C910B23DEAC Docusign Envelope ID: D4672CE9-D105-4B1D-8253-5DFD1605C958 645
24-0085 Victory RFD
3/14/2024

By:

15. The person signing the Acceptance below represents and warrants: that he or she is either the vessel's owner or master, the owner’s appointed agent or officer, or a person entrusted with management of the vessel at the port of supply, in all cases acting with the full authority of the vessel's owner (the "Owner") to enter into and legally bind the Owner and the vessel to this Contract; and that no approval or consent of any other person, whether with or without Owner or the vessel, is required.

14. This quotation is valid for 30 days. Within that time period, if SBM has not yet received your acceptance, SBM may terminate the offer or revise the offer to meet changed conditions. At the end of that time period, the offer terminates.

13. The price does not include sales, use, value-added or other taxes applicable to the price, sale or use by SBM or owner, which taxes shall be paid by owner in addition to the Contract price. Current Richmond sales tax will be applied. For a vessel owner to avoid paying California sales tax, a Watercraft Exemption Certificate or Resale Certificate signed by the an authorized representative, must be received prior to the start of the Contract.

12. SBM's liability is subject to the limitations in Sec. 7 of the SBM Standard Contract Terms below. These are important terms which you should read and understand.

Layday and storage fees may be charged on days when (a) No SBM contract or change order work has been approved, (b) Do It Yourself (DIY) work interferes with SBM work, (c) SBM work is completed and DIY work delays launch of vessel, (d) No SBM work is being performed, (e) Owner awaiting insurance claim approval, (f) SBM is awaiting deposits or payment on past due amounts to commence with project.
*Laydays charged at a rate of $5.00/foot/day (hauled), and $3.00/foot/day (docked)

7. Docking plans must be made available by owner of vessel for all vessel's 70' and over, and/or in excess of 80 tons,

8. Storage and layday needs not written onto the contract should be discussed with your Project Manager prior to arrival.

Unscheduled or unapproved laydays may be charged at twice the rates noted.

If the Owner is non-responsive and/or deliquent on payments after 30 days, SBM may increase the layday rate to $10/ft/day and may increase the layday rate by $5/ft incrementally each month. Customer agrees and confirms that SBM has a perfected lien on Customer’s vessel under California state law and under the United States general maritime law for all charges incurred under SBM contracts and/or change orders, including charges for storage and laydays, as well as interest thereon at the rate of 18% per annum.

Estimating and Contracts Supervisor
Svendsen's Bay Marine
Sincerely,

16. You may accept our offer by completing the blanks below, signing, and returning the Quotation Letter or Acceptance signature page to Svendsen's Bay Marine by any means convenient to you. If you have any questions, please call our office. We appreciate the opportunity to earn your business.

Allison Mezzera
Allison Mezzera

9. Inform office upon check in if you would like shore power. Standard 50 or 30 amp single phase power is provided at no charge. Other power requirement connections may be priced separately. Owners must furnish shore power cords. Please be advised that all shore and standard electrical receptacles are equipped with GFCI protection. These safety devices are sensitive and may trip at any time. Svendsen's Bay Marine is not responsible for lost or damaged on-board goods.

10. Vessel owner or representative must request for storage of parts prior to commencement of work. Removed boat parts will be disposed of at completion of project unless otherwise requested by owner. Additional charges for storage and/or disposal will apply.

11. Owner can purchase material from the chandlery and charge to their open Work Order. A list of crew members eligible for purchasing material must be provided to the office. SBM is not responsible for determining if vessel crew members are allowed to purchase toward the account. Owner will be liable for all owners materials applied to the Work Order. The account will be closed on the date of project completion. Any additional items purchased after the invoice has been paid, will be completed as an over the counter sale. *Mast storage at a rate of $30.00/day (on carts), and $15.00/day (on rack) Exhibit A-1 Docusign Envelope ID: F3EFAF85-E912-490B-8B11-1C910B23DEAC Docusign Envelope ID: D4672CE9-D105-4B1D-8253-5DFD1605C958 646
24-0085 Victory RFD
3/14/2024

(Print exact legal name of owner/person holding title.) YES
NO
The above quotation does not include a prior inspection of the vessel for the haul out or its operation by SBM. Absent an inspection, the Owner bears the risks of undiscovered and unknown conditions of the Vessel. (I am the Vessel's owner or master, or the Owner's authorized agent or officer, or a person entrusted with management of the Vessel at the port of supply.) Owner's Materials: Please provide a list of names of those eligible to purchase material from the Chandlery throughout the project. If Crew Member is not on the list, permission will need to provided by the owner prior to purchase. ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ Owner represents and warrants that the Vessel is operable and seaworthy and the Vessel has sufficient structural integrity and is otherwise in adequate condition to be hauled out without damage. Owner accepts the risk that the Vessel is not as represented, including the risks of undiscovered and unknown conditions, and agrees that operation and haul out is at Owner’s risk. SBM reserves the right to deny hauling the vessel if doing so would be an unsafe practice.

Phone: ______________________ Email: ___________________________________ Capacity: ___________________________________
Signature: _____________________________________ Date: ____________ Check Box that Applies
Name: ______________________ Company: ________________________________ If you are not the Owner, please print your name, your company (if any), the capacity in which you’re acting (e.g. port engineer, yacht broker, etc.), and your contact information, including telephone and email.

Your Company’s PO #, if applicable: _______________________________ For the ____________________________________ (Name of Vessel)(“Vessel”)

WORK ORDER ACCEPTANCE
The above is accepted and agreed on behalf of both the Vessel and its Owner.

Official No. ___________________ Hailing Port: __________________ Hull ID / CF#: _________________
Owner of Vessel: ________________________________________ (“Owner”) Print signer’s name: _________________________________
I wish to receive emails regarding special offers, announcements, and advertisements from Svendsen's Bay Marine. We value your privacy. Your personal information will be kept confidential and will never be sold to third parties. You may "opt-out" at anytime by contacting us and requesting to unsubscribe.

I do not wish to be contacted with special offers, announcements and advertisements Docusign Envelope ID: F3EFAF85-E912-490B-8B11-1C910B23DEAC Docusign Envelope ID: D4672CE9-D105-4B1D-8253-5DFD1605C958 647
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Fire Department
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EXHIBIT G

SANCTUARY CITY COMPLIANCE STATEMENT
The undersigned, an authorized agent of (hereafter
"Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”). Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies; ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this day of , 20 , at , California.

Printed Name: Title:

Signed: Date:

Business Entity:

Docusign Envelope ID: F3EFAF85-E912-490B-8B11-1C910B23DEAC Bill Elliott President
Bay Marine Boatworks
Bay Marine Boatworks
October
10/23/2024

23.00 24.00
Richmond
Docusign Envelope ID: D4672CE9-D105-4B1D-8253-5DFD1605C958 666
DocID #34720v1

CITY OF RICHMOND

CONTRACT AMENDMENT
The parties to this Contract Amendment do mutually agree and promise as follows:

1. Parties. The parties to this Contract Amendment are the City of Richmond, a public body corporate and politic, and the following named Contractor:

Contractor Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No:

A California: corporation, limited liability corporation, general partnership, limited partnership, individual, non-profit corporation, individual dba as [specify:] _________________________________________ other [specify:] ___________________________________________________

2. Purpose. This Contract Amendment is being entered into to amend the following Contract between City and Contractor (list terms in effect on the date of initial Contract approval):

City Council Approval Date/City Manager Execution Date: ____________________________ Effective Date: ___________________; Termination Date: ____________________________ Payment Limit: ___________________.
[check box if applicable] The Contract was previously amended, as described in the amendment history attached to this Contract Amendment, and the terms and conditions of any amendments shall be deemed to be a part of the Contract.

3. Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Contract, including any amendments thereto, which are unaffected by this Contract Amendment, and which shall remain in full force and effect.

Department: City Project Manager:

City Project Manager E-mail: City Project Manager Phone No:

Vendor No: Contract No:

Description of Services:

Amendment No. ___ modifies the (check all that apply):

Term Payment Limit Service Plan
Complete the Amendment History page if this Amendment is the 2nd or subsequent amendment.

FIRE Aaron Osorio [email protected] 510-307-8021 6144 7210 Richmond Fire Department fire boat "Victory" repair services and maintenance. 1 Bay Marine Boatworks dba Svendsen's Bay Marine 310 W Cutting Boulevard Richmond, CA 94804 Allison Mezzera 510-806-7757 [email protected] 40004802Svendsen's Bay Marine October 22, 2024 October 23, 2024 October 22, 2027 300,000 667
DocID #34720v1 Modified January 14, 2025

4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Contract.

5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section

7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.

6. Insurance Coverage Updated and Maintained. Pursuant to the Contract, the Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.

7. Authority; Counterparts; Signatures. Each of the signatories hereto represents and warrants that he or she has the authority to execute this Contract Amendment for the Party on whose behalf he or she is executing this Contract Amendment. This Contract Amendment may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. The Parties may rely on electronic or scanned signatures as originals. Delivery of an executed signature page of this Contract Amendment by electronic format (including pdf) shall be the same as delivery of an original executed signature page.

CITY OF RICHMOND,
a municipal corporation
By: ________________________________
Title: ______________________________
Date Signed: ________________________
I hereby certify that this Amendment has been
approved by the City Council or executed by the
City Manager.

By: _______________________________
City Clerk
Approved as to form:

By: _______________________________
City Attorney
[CONTRACTOR NAME]
(*If applicable, the Corporation Chairperson of the
Board, President, or Vice-President should sign
below.)
By: ____________________________________
Title: __________________________________
Date Signed: ____________________________
(*If applicable, the Corporation Chief Financial Officer or Assistant Treasurer, or Secretary or Assistant
Secretary should sign below.)
By: ___________________________________
Title: __________________________________
*(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation or
nonprofit organization, this Contract (1) should be
signed by the Chairperson of the Board, President
or Vice-President and the Chief Financial Officer
or Assistant Treasurer, or Secretary or Assistant
Secretary; (2) should have both signatures
conform to designated representative groups
pursuant to Corporations Code Section 313.)
Bay Marine Boatworks dba Svendsen's Bay Marine
668
DocID #34720v1 Modified January 14, 2025

AMENDMENT PROVISIONS (AMENDMENT HISTORY)
If no prior amendments, skip to next page.

The first Contract Amendment was approved by City Council or executed by the City Manager on ______________________ for one or more of the following provisions (check those that apply):

Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The second Contract Amendment was approved by City Council or executed by the City Manager on _________________________ for one or more of the following provisions (check those that apply):

Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The third Contract Amendment was approved by City Council or executed by the City Manager on _______________________ for one or more of the following provisions (check those that apply):

Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The fourth Contract Amendment was approved by City Council or executed by the City Manager on ________________________ for one or more of the following provisions (check those that apply):

Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The fifth Contract Amendment was approved by City Council or executed by the City Manager on ________________________ for one or more of the following provisions (check those that apply):

Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The sixth Contract Amendment was approved by City Council or executed by the City Manager on _______________________ for one or more of the following provisions (check those that apply):

Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
669
DocID #34720v1 Modified January 14, 2025

AMENDMENT PROVISIONS (TERM, PAYMENT LIMIT AND/OR SERVICE PLAN) Check all that apply:

TERM

PAYMENT
LIMIT

SERVICE
PLAN
Paragraph 2 (Term) of the Contract is hereby amended to extend the Contract term. Paragraph 2 of the Contract is amended to read as follows:
"2. Term. The effective date of this Contract is
________________________________________________________ (Insert Contract Effective Date)
and it terminates
________________________________________________________. (Insert new Contract termination date)
unless sooner terminated as provided herein."
Paragraph 3 (Payment Limit) of the Contract is hereby amended to increase the payment limit by $__________________. Paragraph 3 of the Contract is amended to read as follows:
"3. Payment Limit. City's total payments to Contractor under this Contract shall not exceed $_____________________ including expenses."
“The City shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Council or executed by the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.” The Service Plan (Exhibit A) of the Contract is hereby amended to include the following tasks and/or services:
(Insert description of additional tasks/services. Use additional pages if necessary.) ■ 300,000 600,000
670
671
672
673
674

August 26, 2025
Human Resources
DATE: August 26, 2025
TO: Mayor Martinez and Members of the City Council
FROM: Nickie Mastay, Deputy City Manager
Sharrone Taylor, Director of Human Resources
Subject: Amend the Salary Schedule
FINANCIAL IMPACT: There is no fiscal impact for receiving this item.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
ISSUE:

The City Council’s authorization is required to establish the salary range for the Tree Trimmer classification by amending the salary schedule.

RECOMMENDED ACTION: ADOPT a resolution amending the salary schedule to add the salary range for the Tree Trimmer classification – Human Resources Department (Nickie Mastay/Sharrone
Taylor 510-620-6602)
DISCUSSION:

Tree Trimmer
The City has made a significant commitment to preserving and enhancing its urban landscape by establishing the Tree Trimmer classification. This initiative aligns with the City Council's broader goal of effectively managing and maintaining the urban forest. By AGENDA
REPORT
675

August 26, 2025
introducing this classification, the City aims to ensure that its green spaces, particularly trees, receive the proper care and management they require to thrive. By focusing on urban forest management, the City is recognizing the vital role that trees play in enhancing air quality, providing shade, and improving the overall aesthetic of the City.

By ensuring that there are trained professionals focused on the care of these natural assets, the City is taking important steps toward sustainability and a healthier urban environment for all residents.

The Tree Trimmer classification was approved by the Personnel Board on July 24, 2025, and is represented by SEIU Local 1021 Part-Time Bargaining Unit.

NEXT STEPS:

City Council approval is required to amend the publicly available salary schedule. City staff recommend approval of the resolution amending the salary schedule to add the Tree Trimmer salary range effective August 26, 2025. Once approved, an entry will be made on the salary schedule to add the Tree Trimmer classification and salary range.

The attached resolution will amend the salary schedule in the following manner:

Job Title Range Step 1 or
Min
Step 2 Step 3 Step 4 Step 5 or
Max
Tree Trimmer G204 5,959.64 6,257.62 6,570.50 6,899.04 7,243.98 ATTACHMENT:

Attachment 1 – Resolution amending the salary schedule
676
RESOLUTION NO. _____

RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA

AMENDING THE SALARY SCHEDULE
WHEREAS the Department of Human Resources maintains the classification and salary schedule on behalf of the City; and
WHEREAS the City wishes to amend the salary schedule and such amendments are supported by the City Manager.

NOW THEREFORE, BE IT RESOLVED, that effective August 26, 2025, the Salary Schedule is hereby revised as follows and the Director of Human Resources shall publicly post the revised Salary Schedule.

Job Title Range Step 1 or
Min
Step 2 Step 3 Step 4 Step 5 or
Max
Tree Trimmer G204 5,959.64 6,257.62 6,570.50 6,899.04 7,243.98 -----------
I hereby certify that the foregoing Resolution was passed and adopted by the Council of the City of Richmond at a regular meeting thereof held by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:
_____________________________

CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
____________________
Mayor
Approved as to form:
677
____________________
City Attorney
678

August 19, 2025
Human Resources
DATE: August 19, 2025
TO: Mayor Martinez and Members of the City Council
FROM: Nickie Mastay, Deputy City Manager – Internal Services Sharrone Taylor, Director of Human Resources
Subject: Resolution Amending Staffing (Position Control) FINANCIAL IMPACT: The actual fiscal impact will be determined once the positions are filled and may result in salary savings.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
ISSUE:

The position control (primary position list) represents all positions that may be considered during a fiscal year.

However, it does not reflect the actual number of
positions that will be filled based on available funding.

RECOMMENDED ACTION: ADOPT a resolution amending staffing (position control) to reallocate existing positions to one (1) Administrative Services Coordinator, two (2) Vocational Construction
Building Instructors and amending the title of two (2)
placeholder positions to Tree Trimmer – Human
Resources (Nickie Mastay/Sharrone Taylor 510-620-
6602).

DISCUSSION:

City Council approval is required to amend the City's authorized staffing (i.e., position control). Human Resources is requesting the following amendments to position control:

AGENDA
REPORT
679

August 19, 2025

ADMINISTRATIVE SERVICES COORDINATOR
Human Resources is seeking City Council approval to reallocate one (1) Administrative Assistant to one (1) Administrative Services Coordinator.

The Rent Board approved the reallocation of an Administrative Assistant to an Administrative Services Coordinator for the Rent Program on June 18, 2025, which will not increase their number of positions and have a fiscal impact of approximately $13,930 for the fiscal year. The approved reallocation was not included in the position control document approved with the City budget. Therefore, this position must be added to position control by City Council action, which will document for the administrative record and permit the Finance Department to effectuate the modification to position control.

Currently, the Rent Program Department is authorized for fourteen (14) Full-Time Equivalent positions and is set to receive a subsidy of $299,373 for the current Fiscal Year (FY) 2025-26.

The Human Resources Department recommends revisions to the Rent Program's position control to facilitate the reallocation of the Administrative Assistant position to an Administrative Services Coordinator position. This reallocation has received approval from the Rent Board and aligns with the adopted budget. Importantly, this change will not affect the subsidy provided by the General Fund.

VOCATIONAL CONSTRUCTION BUILDING INSTRUCTOR
Human Resources is seeking City Council approval to reallocate one (1) Workforce Program Manager and one (1) Workforce Specialist to create two (2) Vocational Construction Building Instructor positions for the Richmond Build Program.

The Employment and Training Division intends to hire two (2) instructors for the Richmond Build Program. This role, which has been previously occupied by contractors under the supervision of the Workforce Program Manager, aims to transition into permanent, full-time positions with benefits.

The decision to reallocate the Workforce Specialist and Workforce Program Manager roles was driven by the assessment that the current employment programs have sufficient staffing to fulfill operational requirements. Additionally, the responsibilities traditionally held by the Workforce Program Manager have now been integrated into the newly established classification of Contract Management Coordinator, with these duties transitioned to the Finance Department. Recruitment for this position is currently underway and is anticipated to be completed within the next few months. 680

August 19, 2025

TREE TRIMMER
At the FY 24-25 budget, City Council approved two positions “To be Determined” to serve as placeholders for the Tree Trimmer classification. The classifications were adopted by the Personnel Board on July 24, 2025; therefore, the City is bringing forth the established job title to amend the placeholders within position control.

FISCAL IMPACT:

ADMINISTRATIVE SERVICES COORDINATOR
There is a fiscal impact of $167,156 for the reallocation of the Administrative Assistant to the Administrative Services Coordinator. The annual salary and benefits reflected below are a combination of base salary and projected benefits costs, which are covered in the adopted budget.

Below is a table that delineates the annual salary and benefits cost difference between an Administrative Assistant and an Administrative Services Coordinator:

Project Manager II and Paratransit Coordinator Salary Comparison Proposed Salary Annual Fiscal Impact for Administrative Services Coordinator ~$170,807
Current Salary Annual Fiscal Impact for Administrative Assistant ~$156,877 Fiscal Impact ~$(13,930)
*Cost is based on Step 5/top of range, approximate salary placement in the new classification, and estimated benefits cost of 80 percent, respectively.

VOCATIONAL CONSTRUCTION BUILDING INSTRUCTOR
There are salary savings for the reallocation of one (1) Workforce Specialist and one (1) Workforce Manager vacant positions to two (2) Vocational Construction Building Instructor positions. The annual salary and benefits reflected below are a combination of a base salary and projected benefits.

Below is a table that delineates the annual salary and benefits cost difference between the two identified positions and the Vocational Construction Building Instructor:

Information Technology Manager and Chief Innovation Officer Salary Comparison Current Salary Annual Fiscal Impact for Workforce Specialist ~$171,781 Current Salary Annual Fiscal Impact for Workforce Manager ~$227,085 Proposed Salary Annual Fiscal Impact for two Vocational Construction Building Instructors ~$258,128
Annual Salary Savings ~($140,738)
*Cost is based on Step 5/top of range and estimated benefits cost of 80 percent respectively. 681

August 19, 2025

TREE TRIMMER
The positions are in the existing budget; therefore, there is no fiscal impact.

NEXT STEPS:

The Human Resources Department recommends the amendment of position control to add the positions detailed below. Accordingly, the attached resolution will adjust position control in the following manner:

Position Control
Action Classification Department Unit
ADD Administrative Services
Coordinator
Rent Program IFPTE Local 21 – Mid-Management Unit
ADD Vocational Construction
Building Instructor
Employment & Training SEIU Local 1021 – General Employees ADD Vocational Construction
Building Instructor
Employment & Training SEIU Local 1021 – General Employees ADD Tree Trimmer Public Works SEIU Local 1021- General Employees ADD Tree Trimmer Public Works SEIU Local 1021 – General Employees DELETE Administrative Assistant Rent Program SEIU Local 1021 – General Employees DELETE Workforce Specialist Employment & Training SEIU Local 1021 – General Employees DELETE Workforce Program Manager Employment &Training IFPTE Local 21 – Mid-Management Unit DELETE TBD Public Works SEIU Local 1021 – General Employees DELETE TBD Public Works SEIU Local 1021 – General Employees DOCUMENTS ATTACHED:

Attachment 1 – Resolution Amending Position Control
682
RESOLUTION NO. _____

RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA AMENDING THE CITY’S POSITION CONTROL LIST AND BUDGET AMENDMENT WHEREAS, pursuant to Article IV Section 1(b)(1) of the City Charter, the City Manager has the responsibility to manage all affairs of the City's operations, and appoint employees when necessary for the good service of the City; and WHEREAS, pursuant to City Resolution No. 148-20, the City Manager has the authority to make appropriate administrative changes to the City’s position control list; and WHEREAS, the City Manager has determined that certain amendments to the position control list are necessary to meet the operational needs of the City.

NOW THEREFORE BE IT RESOLVED, that the Richmond City Council authorizes the City Manager to modify the position control in order to meet the operational needs of the City; and amend the budget to allocate the necessary funds for salaries, wages, and benefits as required; and
BE IT FURTHER RESOLVED, that, effective August 19, 2025, the City’s position control is hereby revised to add the following positions:

Classification Department Unit
Administrative Services
Coordinator
Rent Program IFPTE Local 21 – Mid-Management Unit
Vocational Construction
Building Instructor
Employment & Training SEIU Local 1021 – General Employees Vocational Construction
Building Instructor
Employment & Training SEIU Local 1021 – General Employees Tree Trimmer Public Works SEIU Local 1021 – General Employees Tree Trimmer Public Works SEIU Local 1021 – General Employees BE IT FURTHER RESOLVED, that, effective August 19, 2025, the City’s position control is hereby revised to delete the following positions:

Classification Department Unit
Administrative Assistant Rent Program SEIU Local 1021 – General Employees Workforce Specialist Employment & Training SEIU Local 1021 – General Employees 683
-----------
I hereby certify that the foregoing Resolution was passed and adopted by the Council of the City of Richmond at a regular meeting thereof held by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:
_____________________________

CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
____________________
Mayor
Approved as to form:
____________________
City Attorney
Workforce Program Manager Employment &Training IFPTE Local 21 – Mid-Management Unit TBD Public Works SEIU Local 1021 – General Employees
TBD Public Works SEIU Local 1021 – General Employees
684

August 26, 2025
Library and Community Services
DATE: August 26, 2025
TO: Mayor Martinez and Members of the City Council
FROM: LaShonda White, Deputy City Manager of Community
Services
Tamara Walker, Deputy Director of
Community Services, Employment and Training Division
SUBJECT: Accept and Appropriate $1,223,783 in Workforce Innovation and Opportunity Act (WIOA) Formula Funds
for Program Year 2025–2026
FINANCIAL IMPACT: Acceptance of these funds will increase the City of Richmond’s Employment and Training Division budget by
$1,223,783. This allocation supports workforce
development activities, including job training, career
services, youth employment initiatives, and business
engagement. There is no impact on the City’s General
Fund, as the funds are 100 percent federally sourced
through the Workforce Innovation and Opportunity Act
(WIOA).

PREVIOUS COUNCIL
ACTION:

The program year funds were approved as part of the
City of Richmond’s FY 2024–2025 budget adoption,
which included authorization to accept federal and state workforce development funding.

STATEMENT OF THE
ISSUE:

The City of Richmond has been awarded $1,223,783 in
Workforce Innovation and Opportunity Act (WIOA)
Formula Funds for Program Year 2025–2026. These
funds are distributed by the California Employment
Development Department on behalf of the U.S.

Department of Labor and support workforce development
services in the local area.

AGENDA
REPORT
685

August 26, 2025
RECOMMENDED ACTION: ACCEPT and APPROPRIATE $1,223,783 in Workforce Innovation and Opportunity Act (WIOA) Formula Funds
for Program Year 2025–2026 to support workforce
development activities, including job training, career
services, youth employment initiatives, and business
engagement – Community Services (Tamara Walker
510-307-8006/LaShonda White 510-620-6828).

DISCUSSION:

The Workforce Innovation and Opportunity Act (WIOA) is a federal program designed to help job seekers access employment, education, training, and support services. As the designated provider of workforce development services in Richmond, the Employment and Training Division within the Community Services Department administers WIOA funds to deliver services to adults, dislocated workers, and youth, as well as to support local employers with recruitment and training needs.

For Program Year 2025–2026, the City of Richmond has been allocated $1,223,783, which will be distributed across the following program streams (Attachments 1 and 2):
 Adult Services – providing career services, job readiness, and training for eligible adults
 Dislocated Worker Services – assisting individuals who have lost employment due to layoffs or business closures
 Youth Services – offering education, training, and employment pathways for youth ages 16–24
 Rapid Response & Layoff Aversion – delivering early intervention strategies and employer engagement to mitigate the impact of layoffs. This includes coordinating with businesses facing downsizing to connect affected workers with reemployment services and working with employers to identify solutions to prevent layoffs, such as incumbent worker training and operational support strategies.

Accepting and appropriating these funds enables the Employment and Training Division to maintain high-quality workforce development services for residents and employers, while also supporting regional workforce initiatives and state objectives and priorities.

SYNERGISTIC POLICIES:

This action aligns with the City Council’s Strategic Goal #2 - Increase Revenue and Improve Economic Development. This agenda item supports priorities to:
 Create new opportunities for workforce development in Richmond  Expand vocational training and employment pathways for underserved communities
 Support economic mobility and equitable access to high-quality jobs 686

August 26, 2025
 Strengthen partnerships with local businesses to retain and grow employment opportunities
It also supports the City’s ongoing collaboration with the East Bay Works regional workforce network and aligns with the California Workforce Development Board’s High Road Training Partnership framework.

DOCUMENTS ATTACHED:

Attachment 1 – FY 25-26 WIOA Formula Funds (Adult, Dislocated Worker, and Youth) Attachment 2 – FY 25-26 WIOA Formula Funds (Rapid Response and Layoff Aversion) 687
Attachment 1
LWDA Youth Adult Dislocated Worker Adult Dislocated Worker Grand Total Alameda $2,811,885 $500,316 $652,015 $2,070,488 $2,402,638 $8,437,342 Anaheim City $823,685 $157,863 $184,224 $653,295 $678,855 $2,497,922 Contra Costa $2,576,509 $484,460 $565,041 $2,004,869 $2,082,143 $7,713,022 Foothill $687,102 $146,135 $153,120 $604,761 $564,237 $2,155,355 Fresno $6,988,051 $1,286,229 $1,147,254 $5,322,879 $4,227,563 $18,971,976 Golden Sierra $1,065,021 $216,404 $297,040 $895,558 $1,094,575 $3,568,598 Humboldt $568,184 $96,092 $77,429 $397,661 $285,321 $1,424,687 Imperial $3,173,944 $608,619 $533,682 $2,518,686 $1,966,587 $8,801,518 Kern, Inyo, and Mono $6,839,324 $1,324,872 $1,122,731 $5,482,800 $4,137,198 $18,906,925 Kings $963,707 $199,621 $168,015 $826,103 $619,124 $2,776,570 Los Angeles City $17,547,745 $3,388,729 $2,822,732 $14,023,785 $10,401,604 $48,184,595 Los Angeles County $14,684,029 $2,744,429 $2,203,614 $11,357,440 $8,120,193 $39,109,705 Pacific Gateway $2,042,618 $384,617 $300,565 $1,591,684 $1,107,565 $5,427,049 Madera $946,215 $186,702 $163,182 $772,640 $601,315 $2,670,054 Merced $2,279,338 $416,499 $375,441 $1,723,623 $1,383,480 $6,178,381 Mother Lode $420,228 $99,816 $89,860 $413,074 $331,128 $1,354,106 Monterey $2,581,293 $493,790 $553,073 $2,043,482 $2,038,040 $7,709,678 Workforce Alliance of the North
Bay $1,219,142 $250,927 $290,746 $1,038,428 $1,071,382 $3,870,625 North Central Counties Consortium $1,437,843 $283,853 $281,771 $1,174,686 $1,038,311 $4,216,464 NoRTEC $2,862,200 $549,211 $457,141 $2,272,832 $1,684,539 $7,825,923 NOVA $1,736,823 $336,222 $634,050 $1,391,406 $2,336,436 $6,434,937 Oakland City $1,481,249 $304,156 $292,972 $1,258,707 $1,079,583 $4,416,667 Orange $4,494,742 $821,734 $1,155,349 $3,400,632 $4,257,395 $14,129,852 Richmond City $333,543 $70,519 $68,675 $291,835 $253,063 $1,017,635 Riverside $8,875,902 $1,671,994 $1,638,583 $6,919,314 $6,038,083 $25,143,876 Sacramento $4,808,153 $962,312 $933,521 $3,982,395 $3,439,969 $14,126,350 Santa Ana City $817,644 $154,076 $145,392 $637,623 $535,761 $2,290,496 Santa Barbara $1,741,367 $234,457 $250,923 $970,267 $924,636 $4,121,650 San Benito $310,468 $59,192 $63,687 $244,959 $234,683 $912,989 San Bernardino $8,030,250 $1,502,315 $1,351,501 $6,217,121 $4,980,203 $22,081,390 South Bay $2,134,469 $423,703 $404,426 $1,753,436 $1,490,288 $6,206,322 Santa Cruz $1,528,049 $226,629 $245,447 $937,871 $904,458 $3,842,454 San Diego $8,861,365 $1,674,599 $1,731,948 $6,930,093 $6,382,126 $25,580,131 SELACO $1,742,598 $331,740 $291,670 $1,372,859 $1,074,789 $4,813,656 San Francisco $2,150,128 $432,858 $545,585 $1,791,324 $2,010,449 $6,930,344 San Joaquin $3,616,539 $703,266 $675,239 $2,910,368 $2,488,215 $10,393,627 San Jose - Silicon Valley $2,885,329 $510,103 $708,798 $2,110,991 $2,611,879 $8,827,100 San Luis Obispo $911,495 $120,314 $110,044 $497,901 $405,505 $2,045,259 Solano $1,364,377 $280,561 $275,989 $1,161,061 $1,017,004 $4,098,992 Sonoma $1,004,702 $189,397 $239,011 $783,791 $880,741 $3,097,642 Stanislaus $2,723,415 $527,994 $507,917 $2,185,028 $1,871,646 $7,816,000 Tulare $4,566,074 $862,333 $766,378 $3,568,647 $2,824,057 $12,587,489 Verdugo $1,302,645 $272,513 $252,693 $1,127,757 $931,159 $3,886,767 Ventura $2,205,901 $388,093 $510,010 $1,606,068 $1,879,356 $6,589,428 Yolo $1,121,655 $139,446 $146,885 $577,077 $541,264 $2,526,327 Grand Total $143,266,945 $27,019,710 $26,385,369 $111,817,305 $97,228,546 $405,717,875 Round 1 Round 2
Workforce Innovation and Opportunity Act
Youth, Adult and Dislocated Worker Activities Final Allocations Program Year 2025-2026
688
FY 25-26 WIOA Formula Funds - Rapid Response Layoff Aversion Local Area Sub-Grantee
Code
Rapid Response
Round 1
Rapid Response
Round 2 Rapid Response Total Layoff Aversion Round 1
Layoff Aversion
Round 2
Layoff Aversion
Total Grand Total
Alameda County ALA 105,539 388,907 494,446 39,892 147,002 186,894 681,340 Anaheim ANA 70,818 260,960 331,778 26,768 98,640 125,408 457,186 Contra Costa CON 46,711 172,125 218,836 17,656 65,061 82,717 301,553 Foothill FET 47,220 174,003 221,223 17,848 65,771 83,619 304,842 Fresno City/County FRS 99,473 366,550 466,023 37,599 138,551 176,150 642,173 Golden Sierra GSC 80,991 298,448 379,439 30,614 112,809 143,423 522,862 Humboldt HUM 36,754 135,436 172,190 13,893 51,193 65,086 237,276 Imperial IMP 36,754 135,436 172,190 13,893 51,193 65,086 237,276 Kern/Inyo/Mono KIM 60,020 221,168 281,188 22,687 83,598 106,285 387,473 Kings KNG 48,318 178,047 226,365 18,263 67,300 85,563 311,928 Los Angeles City LAI 148,824 548,410 697,234 56,254 207,291 263,545 960,779 Los Angeles County LAO 322,634 1,188,887 1,511,521 121,951 449,384 571,335 2,082,856 Long Beach LBC 47,733 175,891 223,624 18,042 66,485 84,527 308,151 Madera MAD 48,553 178,914 227,467 18,352 67,627 85,979 313,446 Merced MER 42,869 157,970 200,839 16,204 59,710 75,914 276,753 Mother Lode MLC 68,693 253,129 321,822 25,965 95,679 121,644 443,466 Monterey MON 47,769 176,025 223,794 18,056 66,535 84,591 308,385 North Bay NBY 100,719 371,142 471,861 38,070 140,287 178,357 650,218 North Central Counties NCC 95,936 353,520 449,456 36,263 133,625 169,888 619,344 NoRTEC NOR 146,340 539,256 685,596 55,315 203,831 259,146 944,742 NOVA NOV 577,870 2,129,419 2,707,289 218,427 804,892 1,023,319 3,730,608 Oakland OAK 66,717 245,849 312,566 25,218 92,928 118,146 430,712 Orange County ORA 179,220 660,414 839,634 67,743 249,627 317,370 1,157,004 Richmond RCH 31,932 117,669 149,601 12,070 44,477 56,547 206,148 Riverside County RIV 97,199 358,173 455,372 36,740 135,384 172,124 627,496 Sacramento SAC 98,767 363,951 462,718 37,333 137,568 174,901 637,619 Santa Ana SAN 70,230 258,793 329,023 26,546 97,820 124,366 453,389 Santa Barbara SBA 30,718 113,194 143,912 11,611 42,788 54,399 198,311 San Benito SBE 31,579 116,369 147,948 11,937 43,985 55,922 203,870 San Bernardino County SBO 148,919 548,757 697,676 56,289 207,423 263,712 961,388 South Bay SBY 160,052 589,784 749,836 60,498 222,930 283,428 1,033,264 Santa Cruz SCR 39,106 144,102 183,208 14,781 54,469 69,250 252,458 San Diego SDC 81,591 300,660 382,251 30,841 113,645 144,486 526,737 SELACO SEL 37,303 137,458 174,761 14,100 51,957 66,057 240,818 San Francisco SFO 133,145 490,630 623,775 50,327 185,452 235,779 859,554 San Joaquin SJC 71,994 265,294 337,288 27,213 100,277 127,490 464,778 San Jose/Silicon Valley SJI 93,239 343,578 436,817 35,243 129,868 165,111 601,928 San Luis Obispo SLO 33,226 122,436 155,662 12,559 46,279 58,838 214,500 Solano County SOL 31,697 116,802 148,499 11,981 44,150 56,131 204,630 Sonoma County SON 37,181 137,008 174,189 14,054 51,787 65,841 240,030 Stanislaus County STN 50,238 185,126 235,364 18,989 69,975 88,964 324,328 Tulare County TUL 57,529 211,993 269,522 21,745 80,131 101,876 371,398 Verdugo VER 32,128 118,391 150,519 12,144 44,750 56,894 207,413 Ventura County VNP 55,609 204,914 260,523 21,019 77,455 98,474 358,997 Yolo County YOL 39,263 144,680 183,943 14,840 54,688 69,528 253,471 TOTAL 3,989,120 14,699,668 18,688,788 1,507,833 5,556,277 7,064,110 25,752,898 689

August 26, 2025
Library and Community Services
DATE: August 26, 2025
TO: Mayor Martinez and Members of the City Council
FROM: LaShonda White, Deputy City Manager
Ranjana Maharaj, Deputy Director for Community
Services-Recreation
Tetteh Kisseh, Recreation Supervisor
Subject: Rosie the Riveter Trust Contract for Grant-Funded Youth Outdoor Programming
FINANCIAL IMPACT: The proposed $45,000 expenditure is included within the approved fiscal year 2025-2026 Community Services -
Recreation budget and will be budgeted accordingly in
fiscal year 2026-2027. This contract is funded by the
State of California Department of Parks and Recreation.

Fiscal Year 2025-2026 (Account String: 10651051-
400201-25G12) $29,000
Fiscal Year 2026-2027 (Account String: 10651051-
400201-25G12) $16,000

PREVIOUS COUNCIL
ACTION:

September 14, 2021 - Authorization to submit application October 18, 2022 - Accept and Appropriate Outdoor Equity Grant funds

STATEMENT OF THE
ISSUE:

Community Services-Recreation received $700,000 in
Outdoor Equity grant funds for the Youth Outdoors
Richmond Program. Community Services-Recreation is
requesting City Council approval of a contract with Rosie the Riveter Trust to provide a consultant to lead youth AGENDA
REPORT
690

August 26, 2025
development leadership programs for the Youth
Outdoors Richmond Program.

RECOMMENDED ACTION: APPROVE a contract with Rosie the Riveter Trust to provide a consultant to lead youth development
leadership programs for the grant-funded Youth Outdoors Richmond Program in a not to exceed amount of $45,000
for a term beginning August 1, 2025 to August 1, 2027 - Community Services (LaShonda White 510-620-
6828/Ranjana Maharaj 510-620-6972/Tetteh Kisseh 510-
620-6919).

DISCUSSION:

On September 14, 2021, Community Services-Recreation applied for a grant in the amount of $700,000 from the State of California Department of Parks and Recreation for the Youth Outdoors Richmond Program. On May 27, 2022, Community ServicesRecreation was awarded the Outdoor Equity Grant funds for the Youth Outdoors Richmond Program.

The Youth Outdoors Richmond Program is a combination of volunteer work, activities and field trips designed specifically for Richmond youth and their extended families and friends. Program participants get a chance to experience activities in the community, local and regional natural area trips, activities for both education and self-discovery, and nature exploration.

The Youth Outdoors Richmond program includes a youth leader training component, and there is a need to recruit youth participants and prepare them to lead outdoor activities and programs. This role is essential to preparing Richmond youth to take active leadership roles in outdoor programs, fostering skills that will benefit them in future education and career paths while strengthening community connections to nature.

On April 7, 2025, City staff solicited Requests for Quotes (RFQ) through the City’s BidsOnline system for the Youth Outdoors Richmond Program. The deadline to respond to the RFQ was April 30, 2025, and two vendors submitted a quote – Rosie the Riveter Trust and All Things DEI Consulting.
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August 26, 2025
Selection Process and Evaluation Criteria
The proposals were reviewed by an evaluation committee using a proposal rating matrix to determine the most responsible bidders and to make a recommendation regarding the award of a contract. The evaluation committee used the following criteria to rate the proposals:

1. Experience of Company/ Individual: Demonstrated experience of working with youth in similar projects. Thoroughness of proposal in conveying a clear understanding of the project and the community. Provide leadership training.

Demonstrate understanding of outdoor programming.

2. Background and Skills: Provide proof of insurance, business license, TB Test, Livescan, and COVID vaccination report.

3. Proposed Costs: Include costs and budget to meet the services described in the RFQ.

4. Flexibility and Reliability: Ability to be flexible in scheduling to coordinate services with city staff.

The bid results and ratings were as follows:

Vendor Name Cost of Services Rating Team Scores Rank
Rosie the Riveter Trust $45,000 394 1
All Things DEI Consulting $12,500 133 2
Upon careful review of the quotes, City staff provided the top cumulative score to Rosie the Riveter Trust who is a locally based vendor, was very responsive, has experience providing the services, and provided the information requested in the rating criteria.

Therefore, City staff is seeking City Council approval for a contract with Rosie the Riveter Trust to provide youth leadership consulting services for the Youth Outdoors Richmond Program in a not to exceed amount of $45,000 for a term beginning August 1, 2025 to August 1, 2027.

DOCUMENTS ATTACHED:

Attachment 1 – Contract with Rosie the Riveter Trust
Attachment 2 – Summary of Bids
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CITY OF RICHMOND

STANDARD CONTRACT
Department: City Project Manager:

City Project Manager E-mail: City Project Manager Phone No:

Vendor No: Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond, a municipal corporation (“the City”), and the following named Contractor:

Contractor Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No:
☐ A California corporation, ☐ limited liability corporation ☐ general partnership, ☐ limited partnership, ☐ individual, ☐ non-profit corporation, ☐ individual dba as [specify:] ____________________ ☐ other [specify:] _______________________________

2. Term. The effective date of this Contract is _______________________ and terminates _________________ unless terminated earlier as set forth herein.

3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $______________ (“Contract Payment Limit”) unless a Contract Amendment has been approved by the City Council or City Manager. If this amount includes a contingency, Contractor acknowledges that any use of such contingency shall be for work beyond the original scope of services and requires prior written authorization by the City. If noted below, Compensation for work done under this Contract, shall not exceed as follows:

FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________

4. Contractor’s Obligations. Contractor agrees to perform all work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, in accordance with the Service Plan set forth in Exhibit A, attached hereto and incorporated herein.

5. City Obligations. City shall make payments to the Contractor in accordance with the Payment Provisions set forth in Exhibit B, attached hereto and incorporated herein.

Community Services -Recreation Tetteh Kisseh [email protected] (510) 620-6919 7254 Youth Leadership Consultant for the Youth Outdoors Richmond program Rosie the Riveter Trust 1014 Florida Ave. Richmond, CA 94804 Sarah Pritchard (510) 507-2276 [email protected] 40050253 August 1, 2025 August 1, 2027 45,000.00 25/26 29,000.00 26/27 16,000.00 693

6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C), attached hereto and incorporated herein.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D), which are attached hereto and incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any), which are attached hereto and incorporated herein.

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F), which are attached hereto and incorporated herein.

10. Sanctuary City Compliance Statement. This Contract is subject to the Sanctuary City Compliance Statement (Exhibit G), which is attached hereto and incorporated herein.

11. Signatures. These signatures attest the parties' agreement hereto:

CITY OF RICHMOND,
a municipal corporation [BUSINESS NAME]
(* The Corporation Chairperson of the Board, President, or Vice President should sign below)
By: _________________________ By: ___________________________ Title: ________________________ Title: __________________________ Date Signed: _________________ Date Signed: ___________________ I hereby certify that this Contract (* The Corporation Chief Financial Officer or Assistant has been approved by City Council Treasurer, or Secretary or Assistant Secretary should or the City Manager. sign below)
By: _________________________ By: ___________________________ City Clerk Title: __________________________
Date Signed: ____________________
Approved as to form:
(NOTE: Pursuant to California Corporations Code Section By: _________________________ 313, if Contractor is a corporation or nonprofit organization, City Attorney this Contract (1) must be signed by (a) the Chairperson of the Board, President, or Vice-President and (b) the
Chief Financial Officer or Assistant Treasurer, or
Secretary or Assistant Secretary)
LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Sanctuary City Compliance Statement Exhibit G
Rosie the Riveter Trust
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Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT A

SERVICE PLAN
Contractor shall, to the satisfaction of the Project Manager (set forth in Exhibit B), perform the following services and be compensated as outlined below [or attach service plan if necessary]:

Rosie the Riveter Trust
April 23, 2024 Bid Attached
695
April 23, 2025
Tettet Kisseh
City of Richmond Recreation Supervisor
[email protected]
Dear Tettet Kisseh,
On behalf of everyone at the Rosie the Riveter Trust, we are honored to submit our bid for the City of Richmond Community Services-Recreation’s Youth Leadership Program Consultant opportunity. We are proposing Ivonne Malave, our Rosie’s Service Corps Youth Mentor, for the Consultant position. Ivonne is an outstanding leader, youth mentor, and community volunteer whose considerable skills and expertise will greatly enhance the City’s Youth Leadership program. Her tireless efforts on behalf of young people over the past 35 years perfectly embody the Recreation Department’s mission of “enriching the quality of life in Richmond.”
We are grateful for our ongoing partnership with the City of Richmond, and we look forward to working with you to serve and support our vital and deserving youth population. If you have questions or would like further information or clarification regarding our bid, please contact me at [email protected] or call (503) 961-0820. Thank you so much for your consideration.

Sincerely,
Sarah Pritchard
Executive Director
696
Youth Leadership Program Consultant
Quote Submittal
For
The City of Richmond
Community Services-Recreation
Submitted on April 23, 2025 to:

[email protected] and [email protected] By
Rosie the Riveter Trust
Sarah Pritchard, Executive Director
[email protected]
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Scope:

The City of Richmond is seeking a qualified consultant to lead a Youth Development Leadership Program. This initiative focuses on building leadership skills that empower youth for future careers and community involvement.

Key Responsibilities:
● Conduct outreach and train youth leaders.
● Facilitate goal-setting and achievement with stipend opportunities. ● Provide hands-on support for the Youth Outdoors Richmond program, including overnight camping trips.
● Develop skills in communication, professionalism, teamwork, critical thinking, and confidence.
● Conduct ongoing needs assessments and provide person-centered outreach, including school visits.
● Collaborate with City staff to complement existing outdoor programming.

Applicant Name, Address, and Contact Information:

Ivonne Malave, Youth Mentor of Rosie’s Service Corps under Rosie the Riveter Trust [email protected] tel. 707-208-0921
Supervisor, Sarah Pritchard, Executive Director, Rosie the Riveter Trust [email protected] tel. 503-961-0820

2. + 3. Qualifications and List of Similar Projects of the Individual Who Will Perform the Services
Ivonne Malave, our Rosie’s Service Corps Youth Mentor, will serve as the Youth Leadership Program Consultant. Ivonne is a seasoned nonprofit leader, program developer, and passionate community advocate with 35 years of experience in youth services. She has dedicated her life to working with youth from various backgrounds, particularly those touched by the justice system from juvenile probation to group homes. Her commitment to service and empowerment has had a profound impact on countless lives.

Ivonne is a well-regarded collaborator in the City of Richmond who is committed to fostering equity, inclusion, and belonging. For the past 12 years, she has worked closely with various local nonprofit agencies, including the Community Service Department, Youth Service Bureau, Richmond PAL, and Rosie’s Service Corps. Ivonne is particularly passionate about teaching teens leadership development and job readiness skills, preparing them for future workforce success. She introduces young people to the trades, ensuring they are well-informed about potential career paths. Monthly community work is a cornerstone of her mentorship, since Ivonne believes it is essential for youth to learn the importance of taking care of their communities and giving back.

In her role, Ivonne will outreach to recruit and train youth leaders. She will facilitate meaningful goal-setting and provide opportunities for youth to explore and self-reflect what success means to them. The budget also includes stipends to be used for incentives. Ivonne, with support of her program assistant, will conduct ongoing needs assessments and offer person-centered 698 outreach, including school visits, to ensure youth are engaged and supported holistically. She will provide hands-on support for the Youth Outdoors Richmond program, including helping to organize and lead overnight camping trips.

Since receiving her certification as an Outdoor Recreation Leader with the State Parks in 2017, Ivonne has led numerous camping excursions for youth and their families, including four trips to Yosemite National Park with Rosie’s Service Corps participants. Her outdoor leadership experience enriches the program by helping youth develop essential life and career skills such as communication, professionalism, teamwork, critical thinking, and confidence. Ivonne also collaborates closely with City staff to ensure the Youth Leadership Program complements existing outdoor programming, building a cohesive, citywide approach to youth engagement and enrichment.

Highlights of Ivonne’s employment and volunteer experience include:
● Youth Mentor, Rosie’s Service Corps - current
● Job Readiness/Outdoor Activities Coordinator, Richmond PAL/Youth Service Bureau
● Recreation Leader, Richmond Community Service Department ● Regional Director, Leader Community Alternative (Solano County) ● Peace Keeper, Office of Neighborhood Safety (Richmond) Ivonne is a well-known and beloved mentor, advocate, and friend to Richmond youth, and she maintains the connections she has made. Young people whose lives she has touched over the years frequently stay in contact to share their personal, educational, and professional achievements, and to express their gratitude for her guidance and positive influence.

2. Description of How the Individual Meets the Minimum Qualifications Ivonne Malave not only meets, but exceeds the minimum qualifications required for this RFQ:
● Education: Holds a B.A. in Biblical Studies from Triune Biblical University, and completed an Executive Leadership Program with the Solano Probation Department. Currently studying Psychology at Solano Community College. ● Experience: 35 years in youth development, program management, and community engagement, including executive-level leadership in nonprofit organizations focused on youth empowerment and a close relationship with local educational institutions. For 18 years Ivonne was the Outreach Coordinator for San Quentin State Prison “R.E.A.L Choice Program.”
699
Relevant Expertise:
● Designing, implementing, and managing youth leadership training programs that emphasize youth voice, equity, and community transformation. ● Skilled in all facets of program management, including training facilitation, staff supervision, program evaluations, budget oversight, grant reporting, and stakeholder engagement.
● Bilingual in English and Spanish.
● Certified Outdoor Recreation Leader in the state park system, experienced in leading youth camping trips and other outdoor activities.

In summary, Ivonne’s experience, energy, creativity, and proven track record of success align perfectly with the Recreation Department’s goals of leadership development, community service, and personal growth for Richmond youth. Her deep roots in the area and her genuine rapport with Richmond’s young people and their families make her uniquely qualified to shine in the role of Youth Leadership Program Consultant.

3. Description of the Approach to Providing the Requested Services Ivonne is skilled in building partnerships with and for the City of Richmond and its schools, community-based organizations, and local government agencies, ensuring positive and broad community impact. Her approach centers youth voice, leadership, and equity. She employs a participatory, trauma-informed, and culturally responsive framework:
● Assessment Phase: Conduct listening sessions with youth and city staff to understand needs and priorities.
● Program Design: Co-create curriculum with youth input, integrating leadership training, civic engagement, and community-based learning with the City of Richmond staff.
● Implementation: With a focus on the activities and goals of the City of Richmond Community Services - Recreation Department, Ivonne is ready to facilitate outings for Richmond youth as well as interactive workshops, mentorship opportunities, and collaborative projects that reflect Richmond’s diverse youth population.

Recruitment: Rosie’s Service Corps will recruit youth for the Leadership Program through our longstanding relationship with Richmond apartment management, including (but not limited to) St. John Apartments; Parchester Village; Crescent Park Apartments; 700 and Pullman Point Apartments, as well as the Youth Service Bureau and the Richmond PAL. We will continue to collaborate with the Sylvester Greenwood Academy, where RSC has worked with students for the past three years. (As a special incentive, three outing spots will be given to Greenwood Academy students for excellent attendance and school participation. Students will also receive credit for volunteering monthly with our community service program.) Furthermore, we will continually look for new opportunities to identify and reach potential program participants.

Meeting Frequency/Learning Objectives: The youth will meet twice a month (once a month for Leadership Empowerment groups). Areas of focus will include:
● Teamwork/collaborating with others;
● Problem solving, where youth learn how to handle life’s inevitable challenges and how to overcome them;
● Building self-confidence, giving participants the strength to identify and resist peer pressure, which enables them to make good decisions; ● Monthly Leadership Group activities will center on volunteering in the community, with service activities such as food giveaways, mural paintings, and community clean-ups.

A unique measure we will implement is to offer an incentive to participants, in the form of $25 gift certificates, to be used as encouragement and appreciation. Three certificates will be given per session to youth who follow directions, are helpful, and set good examples for the other youth. This incentive is two-fold: rewarding and acknowledging good behavior, while inspiring a spirit of friendly competition that motivates everyone to do their best.

Evaluation: Ivonne has strong experience in using qualitative and quantitative tools to assess outcomes, report progress, and suggest improvements throughout the program cycle.

4. Statement of Availability
Ivonne Malave is available to begin work upon the award of the contract and can commit to the full term of service as defined in the RFQ. She offers flexible availability for meetings, planning sessions, and direct program delivery during weekdays, evenings, and weekends as needed.
701
References
These are local Richmond area or other governmental agencies for whom the bidder has provided a similar scope of work during the past twelve (12) months of comparable settings, complexities and quantities as required of this request for proposal.

1. Name of Business: Community Services Recreation Department Address: 3230 McDonald Ave Richmond, CA 94804
Approx. size of company: 75 Dates of service: March 2012 - March 2019 Contact person: Tetteh Kisseh Phone number: (510)575-1614
E-mail address: [email protected]

2. Name of Business: California State Parks
Address: 715 P Street Sacramento, CA 95814
Approx. size of company: 40 Dates of service: April 2017 - Present Contact: Dolores Mejia Phone number: (916) 224-7696
E-mail address: [email protected]

3. Name of Business: Richmond Police Activities League (RPAL) Address: 2200 McDonald Ave, Richmond, CA 94801
Approx. size of company: 20 Dates of service: Feb 2022 - Dec 2023 Contact person: Jerry Anderson Phone number: (707) 330-3088
E-mail address: [email protected]
By submitting a quote, Rosie the Riveter Trust, as a bidder, declares this quote is made without collusion with any other person, firm, or corporation; that we have carefully studied the proposed minimum specifications and scope of work and we propose and agree if this quote is accepted that we will supply and service the City of Richmond.

NOTE: City of Richmond background check - Ivonne Malave has passed a City of Richmond background check which includes, tuberculosis test, Fingerprint/Livescan and proof of COVID-19 vaccination on April 15, 2025.

Signed
Sarah Pritchard, Executive Director Date
April 23, 2025
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Attachments
A = Consultant Deliverables
B = Budget
C = Resume
D = Insurance certificates for current general liability E = Ivonne Malave - Live Scan, TB Results, Covid Shots
and Media Release 2025
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Attachment A
Seasonal 4- to 8-week program (Fall, Spring and Summer) Consultant will conduct person centered outreach and train youth leaders to participate in the following activities
Leadership component is in coordination with City of Richmond staff. All transportation is coordinated with the City of Richmond. Regular check-ins with City of Richmond staff are required. The program base is the Recreation Complex, 3230 Macdonald Ave., Richmond CA 94804

CONSULTANT DELIVERABLES
*The Youth Leader Program Consultant will provide leadership training during the term of the contract, from Fall 2025 - Summer 2027. Topics will include pride of place, being a good citizen and friend, safety and respect, healthy habits, effective communication, self-confidence and teambuilding, and setting and achieving personal and professional goals. Before each organized event, the Youth Leader Program Consultant will lead an orientation so the youth (and parents/caregivers) understand what the trip or activity is about, how to prepare, and what the expectations are. The Consultant will recruit youth participants through outreach at schools; through her connections at other community partner organizations, especially those tied to the City of Richmond; and through her relationships with low-income apartment complex managers. She will also recruit adult chaperones as needed. The Consultant will work closely with City of Richmond staff to assess and plan for youth needs, including transportation, food, necessary special clothing/shoes/equipment/overnight requirements for the trips, and waivers/forms, parent approval, administrative and office work, reporting, programming and activities, and all other aspects of the program. This role includes travel and overnight experiences as needed.

Events subject to Change
Fall 2025
Programming
City Organized Events Consultant Proposed
Outreach and
Training
Week 1 • Teen Bike Rides, Pt. Pinole *see deliverables above Week 2 • Family Safari Ride *see deliverables above
Week 3 • Family Bay Cruise
• Family Apple Picking
*see deliverables above
Week 4 • Science and Leadership
Activity Berkeley Field Station
• Santa Cruz Beach Day
*see deliverables above
Week 5 • Science and Leadership
Activity, Richmond
*see deliverables above
Week 6
Week 7
• Overnight Camping- San Luis
Reservoir
• Science and Leadership
Activity, Berkeley Field Station
*see deliverables above
*see deliverables above
704
Spring 2026
Programming
City Organized Events Consultant Proposed
Outreach and
Training
Week 1 • Orientation Activity *see deliverables above
Week 2 • Teen Bike Rides, Pt. Pinole *see deliverables above Week 3 • Science and Leadership
Activity Berkeley Field Station
*see deliverables above
Week 4 • Outdoor Activity *see deliverables above
Week 5 • Science and Leadership
Activity, Richmond
*see deliverables above
Week 6 • Ropes Course *see deliverables above
Week 7 • Science and Leadership
Activity, Berkeley Field Station
*see deliverables above
Week 8 • Overnight Camping *see deliverables above
Summer 2026
Programming
City Organized Events Consultant Proposed
Outreach and
Training
Week 1 • Orientation Activity
• Outdoor Activities
• Science and Leadership Activity
*see deliverables above
Week 2 • Overnight Camping *see deliverables above
Week 3 • Orientation Activity
• Outdoor Activities
• Science and Leadership
Activity Outdoor Activity
*see deliverables above
Week 4 Overnight Camping *see deliverables above
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Attachment B
2 Year Budget Fall 2025 -
Summer 2027
Budgetary Item
Hourly
Rate Hours
Total
Amount
Justification/Narrative (Provide a
detailed explanation of how expenses
support the
program goals).

Staff Name and
Title (TBD if not
hired)
Total
Annual
Ivonne Malave Youth
Leadership Program
Consultant
$35 560 $19,600
$35 per hour x 7 hours per day, 2 days a week
for 40 weeks. These funds will be used to cover
staff time specific to overseeing and
implementing programs. Hours will include;
outreach to schools, low income apartment
complexes, and community partners, to recruit
youth, and recruit chaperones as needed.

Working with the City Rec Dept on program
specifics re. planning for youth needs including
transportation, food, clothing and waivers/forms,
parent approval, admin and office work,
reporting, programming & activities, etc.

Includes travel and overnight experiences as
needed.

Rosie the
Riveter Trust
Sarah Pritchard,
Executive
Director
approx 7.5%
of contract
Salaried 140
$2,300
In kind
Admin and oversight - Rosie the Riveter Trust
and the ED will cover staff time specific to
overseeing and implementing the program.

Executive oversight and staff support the
program.

London Patton,
RSC Program
Assistant
$19 280 In kind London is paid by a WCCUSD grant to work with Rosie’s Service Corps, which will include
supporting Ivonne Malave in this contract and
helping to fulfill all the project needs.

Youth Leader
Stipend(s) Incentives for
youth
Qty= 24
$600 24 gift certificates of $25 each to be used as
incentive and appreciation - 3 per session to be
given out to youth who follow directions, are
helpful and set good examples for the other youth.

Annual Total
$22,500
2 Year Total
$45,000
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Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT B

PAYMENT PROVISIONS

1. COMPENSATION TO CONTRACTOR:
a. Provided Contractor is not in default under this Contract, Contractor shall be compensated in the manner set forth herein.
b. All payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photocopying, meals and travel, etc.). Invoices shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request. c. All City vendors receiving new contracts shall sign up to receive electronic payments through the City’s Automated Clearinghouse (ACH) payments service/provider.

2. SUBMISSION OF INVOICES:

Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:

Attention: City of Richmond Finance/Account Payable
Project Manager: _______________________
P.O. Box 4046
Richmond, CA 94804

3. All invoices that are submitted by Contractor shall be subject to the approval of the City Project Manager, _______________________, before payments shall be authorized.
a. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.
b. All appropriate permits, certificates, and licenses, including a City business license shall be obtained and maintained for the duration of this Contract before any payment is authorized.

4. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract is executed by the City. The insurance coverage required by this Contract shall be maintained by Contractor for the duration of this Contract and must be in place before any payment is authorized.

Tetteh Kisseh Tetteh Kisseh Rosie the Riveter Trust
707
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. All required written notices shall be delivered: (i) by hand; or (ii) sent by registered, express, or certified mail, with return receipt requested or with delivery confirmation requested from the U.S. postal service; or (iii) sent by overnight or same day courier service at the party’s respective address listed in this Section.

2. Each notice shall be deemed to have been received on the earlier to occur of:
actual delivery or the date on which delivery is refused; or three (3) days after notice is deposited in the U.S. mail or with a courier service in the manner described above (Sundays and City holidays excepted).

3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.

4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:

City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Email: ________________________________________________

5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:

Attn:

Email: ________________________________________________ Tetteh Kisseh [email protected] Rosie the Riveter Trust Rosie the Riveter Trust 1014 Florida Ave. Richmond, CA 94804 [email protected] Sarah Pritchard 708
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT D

GENERAL CONDITIONS

1. INDEPENDENT PARTIES:

Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor.

The manner and means of conducting the services and tasks are under the control of Contractor except to the extent they are limited by statute, rule or regulation and the express terms of this Contract. No civil service status or other right of employment will be acquired by virtue of Contractor’s services. None of the benefits provided by the City to its employees, including but not limited to unemployment insurance, workers’ compensation plans, vacation and sick leave, are available from the City to Contractor, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-employee relationship from any compensation due to Contractor. Payments of the above items, if required, are the responsibility of Contractor.

2. TIME IS OF THE ESSENCE:

Contractor and the City agree that time is of the essence regarding the performance of this Contract.

3. STANDARD OF CARE:

Contractor agrees to perform all services hereunder in a manner commensurate with the prevailing standards of like professionals or service Contractors, as applicable, in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City.

4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):

Contractor assumes all responsibility for verifying the identity and employment authorization of all of its employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Contractor shall indemnify, defend, and hold the City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Contractor.

5. NON-DISCRIMINATION:

Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, Rosie the Riveter Trust
709
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.

6. CITY PROPERTY:
a. Each and every report, draft, work product, map, record, applicable plans, drawings, calculation, data, specification, video, graphic, or any other material or document produced, prepared or caused to be prepared by Contractor pursuant to or in connection with this Contract shall be the exclusive property of the City. b. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 11 below, indemnify, defend and hold the City harmless from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data. c. No report, information or other data given to or prepared or assembled by Contractor pursuant to this Contract shall be made available to any individual or organization by Contractor without prior approval of the City Manager or their designee. d. Contractor shall, at such time and in such form as City Manager or their designee may require, furnish reports concerning the status of services and tasks required under this Contract.

7. RECORDS:
a. Contractor shall maintain complete and accurate records with respect to the services, tasks, work, documents and data in sufficient detail to permit an evaluation of Contractor’s performance under the Contract, as well as maintain books and records related to sales, costs, expenses, receipts and other such information required by the City that relate to the performance of the services and tasks under this Contract (collectively the “Records”).
b. All Records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the Records to the representatives of the City or its designees during regular business hours upon reasonable prior notice. The City has the right to examine and audit the Records, and to make copies or transcripts therefrom as necessary, and to allow inspection of all proceedings and activities related to this Contract. Such Records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained by Contractor for a period of five (5) years after receipt of final payment.

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c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.

8. PERMITS AND LICENSES:

Contractor, at its sole expense, shall obtain and maintain during the term of this Contract, all appropriate permits, certificates and licenses, including a City business license, required in connection with the performance of the services and tasks hereunder.

The failure to obtain such permits and licenses shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.

9. TERMINATION:
a. Termination Without Default. Notwithstanding any provision herein to the contrary, the City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder immediately upon transmission of written notice to Contractor as provided in Exhibit C “Authorized Representatives and Notices”.
b. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Exhibit B; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

10. CONFLICT OF INTEREST:

Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under Rosie the Riveter Trust
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this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

11. HOLD HARMLESS:
a. To the fullest extent permitted by law, Contractor shall indemnify, defend (with counsel acceptable to the City) and hold harmless the City, its City Council, boards, commissions, officials, employees, agents and volunteers (“Indemnitees”) from and against any and all loss, damages, liability, obligations, claims, suits, judgments, costs and expenses whatsoever, including attorney’s fees and costs of litigation (“Claims”), arising from or in any manner connected to Contractor’s performance of its obligations under this Contract or failure to comply with any of its obligations under this Contract or out of the operations conducted by Contractor even if the City is found to have been negligent. If the Claims filed against Indemnitees allege negligence, recklessness or willful misconduct on the part of Contractor, Contractor shall have no right of reimbursement against Indemnitees for the costs of defense even if negligence, recklessness or willful misconduct is not found on the part of Contractor. Contractor shall not have any obligations to indemnify Indemnitees if the loss or damage is found to have resulted solely from the negligence or the willful misconduct of the City. The defense and indemnification obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract. b. This indemnification obligation shall survive this Contract and shall not be limited by any term of any insurance policy required under this Contract; provided however, that if this Contract is for design professional services, this indemnity provision is limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional (as defined in California Civil Code section 2782.8).

12. LIMITATIONS UPON SUBCONTRACTING AND ASSIGNMENT:
a. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.
b. Contractor shall not assign, sublease, hypothecate, or transfer this Contract, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of the City Manager. Contractor shall submit a written request for consent to transfer to the City Manager at least thirty (30) days in advance of the desired transfer.

The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for Rosie the Riveter Trust
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money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent. c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or jointventure or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then Contractor shall submit a written request for consent to add subcontractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion. e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor.
f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.”
g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.

13. SAFETY:
a. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor will be solely and completely responsible for conditions of all vehicles owned or operated by Contractor, including the safety of all persons and property during performance of the services and tasks under this Contract.

Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours. In addition, Contractor will comply with all safety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable Rosie the Riveter Trust
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federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.
b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.
c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings.

Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.

14. INSURANCE:

Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

15. COMPLIANCE WITH ALL APPLICABLE LAWS:
a. During the term of this Contract, Contractor shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City of Richmond which affect the manner in which the services or tasks are to be performed by Contractor, as well as all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Contractor shall comply with all applicable laws, state and federal and all ordinances, rules and regulations enacted or issued by the City. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50,

2.52, 2.56, and 2.60, if applicable.
b. Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor is required to provide the City with documents and information verifying its compliance with the Living Wage Ordinance. Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance as prescribed in § 2.60.070 of the Municipal Code.

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c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor. d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies.

Contractor agrees to abide by the terms and conditions of said policies.

16. INTEGRATED CONTRACT:

The Recitals and exhibits are a material part of this Contract and are expressly incorporated herein. This Contract represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Contract will be effective only by written execution signed by both the City and Contractor.

17. CONFLICTING PROVISIONS:

In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Condition as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

18. FORCE MAJEURE:

Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

19. CONFLICT OF LAW:

This Contract shall be interpreted under, and enforced by the laws of the State of Rosie the Riveter Trust
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California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Contract and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Contract (or the successors of those authorities). Any suits brought pursuant to this Contract shall be filed with the courts of the County of Contra Costa, State of California.

20. CLAIMS:

Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

21. INTERPRETATION:

This Contract shall be interpreted as if drafted by both parties.

22. WARRANTY:

If any product is be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

23. SEVERABILITY:

In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

24. AUTHORITY:

City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor, Rosie the Riveter Trust
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and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.

25. WAIVER:

The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach. Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payment therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

26. COUNTERPARTS:

This Contract may be executed in any number of counterparts (including by fax, PDF, DocuSign, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.

27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):

The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit G.

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EXHIBIT E

SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):

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EXHIBIT F

INSURANCE PROVISIONS
☐ CHECK HERE IF RISK MANAGEMENT HAS APPROVED WAIVING INSURANCE REQUIREMENTS FOR THIS CONTRACT.

1. CERTIFICATES: Before the commencement of the terms of this Contract, and during the entire term of this Contract and any extension or modification thereof, Contractor shall furnish the City’s Risk Manager with certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with coverage requirements set forth by the City and incorporated herein.

Such certificates, which do not limit Contractor’s indemnification, shall also contain substantially the following statement:
“Should any of the above insurance covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall provide thirty (30) days’ advance written notice to the City of Richmond.

Attention: Risk Manager.”
Contractor shall maintain in force at all times during the performance of this Contract all appropriate coverage of insurance required by this Contract with an insurance company licensed to offer insurance business in the State of California with a current A.M. Best’s rating of no less than A:VII or Standard & Poor’s Rating (if rated) of at least BBB unless otherwise acceptable to the City. Contractor shall deliver updated insurance certificates to the City at the address set forth in Exhibit C prior to the expiration of the existing insurance certificate for the duration of the term of Contract.

Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.

2. COVERAGE REQUIREMENTS: The City’s insurance requirements depend upon the type of service being provided and/or the provider. The City’s insurance requirements will fall into one of the following categories (unless otherwise provided by the City):

Consultants and Contractors – Type 1
Professional Services – Type 2
Environmental Risk/Hazardous Waste Material – Type 3
Lease of City Property – Type 4
Vendors, Suppliers, Small Grant Recipients & Nonprofit Organizations – Type 5 Transportation Providers – Type 6
Professional Services Pyrotechnics – Type 7
Cyber and I.T. Risks – Type 8
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The insurance requirements classification applicable to this Contract shall be attached to this Exhibit F and made a part hereof.

3. FAILURE TO SECURE: If Contractor at any time during the term hereof should fail to secure or maintain the foregoing insurance, the City shall be permitted to obtain such insurance in Contractor’s name or as an agent of Contractor and shall be compensated by Contractor for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid.

4. SUFFICIENCY OF INSURANCE: The insurance limits required by the City are not represented as being sufficient to protect Contractor. Contractor is advised to consult Contractor’s insurance broker to determine adequate coverage for Contractor. The coverage and limits shall be (1) the minimum coverage and limits specified in this Contract; or (2) the broader coverage and maximum limits of the coverage carried by or available to Contractor; whichever is greater.

INSERT INSURANCE REQUIREMENTS CLASSIFICATION APPLICABLE TO THIS CONTRACT: (IF NECESSARY, CONFIRM WITH RISK MANAGER)
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City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 1 of 4
Revised: September 2011
In all instances where a CONTRACTOR or its representatives will be conducting business and/or providing services, the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery. CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy.

The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001) including coverage for bodily and personal injury, property damage, and products and completed operations.

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto)

3. Original and Separate Additional Insured Endorsements for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation and Builder’s Risk/ Course of Construction Insurance.

6. Builder’s Risk/Course of Construction insurance covering all risks of loss less policy exclusions when the City of Richmond has a financial interest in the property. – (Only required for Construction Contracts involving property)

7. Contractor’s Pollution Liability (if applicable for Construction Contractors) Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to SelfInsure, signed by the California Department of Industrial Relations and SelfInsurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.
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City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 2 of 4
Revised: September 2011

PROJECT COST REQUIRED LIMIT
$0 - $5 million $2 million p/o
$5 million - $10 million $5 million p/o
Over $10 million $10 million p/o
Fireworks $5 million p/o
General Liability
(primary and excess limits
combined)

Includes coverage for bodily injury, personal injury, property damage and products and completed operations. The policy shall not exclude coverage for XCU perils (explosion, collapse, or damage to underground property).

If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.

Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

Builders’ Risk/Course of
Construction – Covers property
under construction, repair or
renovation as well as equipment
and materials to be installed.
(Only required for Construction
Projects involving property and
equipment installation.)
Coverage shall include all risks of direct physical loss, excluding earthquake, for an amount equal to the full completed value of the covered structure or replacement value of alterations or additions, including soft costs and business interruption.

If the project does not involve new or major reconstruction, an Installation Floater may be acceptable. For such projects, a property installation floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken or destroyed during the performance of the Work, including during transit, installation and testing at the City of Richmond’s site.

The City of Richmond shall be named as loss payee as its interest may appear. The insurer shall waive all rights of subrogation against City.

Contractor’s Pollution Liability (if
applicable)
Protects against:
unexpected/unintended release of
pollution resulting from contractors
covered operations such as:

HVAC, paving, carpentry, pipeline
& tank installation, drillers,
remediation contractors,
maintenance, mechanical,
demolition, excavation, grading,
street/road construction,
residential & commercial builders.

Same limits as General Liability.

Required Policy Conditions
A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Additional Insured Endorsement Applicable to General Liability Coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured, including but not limited to bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. The endorsement must not exclude products and completed operations coverage. If it does, then CG 20 37 (10/01) is also required. 722
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City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 3 of 4
Revised: September 2011
Additional Insured Endorsement
(continued)
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers Compensation and Builder’s Risk/ Course of Construction coverage during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

Loss Payable Endorsement (only
required when Builder’s Risk
and/or Course of Construction
Insurance is required.)
Applicable to Builder’s Risk/Course of Construction naming the City of Richmond as Loss Payee.

SURETY BONDS
(If a Public Works/Engineering
Project)
The Contractor shall provide:

1. A Bid bond

2. A Performance Bond

3. A Payment Bond
Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverages and cover those insured in the underlying policies.

Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or nonrenewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.
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Consultants and Contractors
Type 1 – Page 4 of 4
Revised: September 2011
Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin. The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed, or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manager. However, Contractor must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
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EXHIBIT G

SANCTUARY CITY COMPLIANCE STATEMENT
The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”).

Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;
ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Printed Name: Title:

Signed: Date:

Business Entity:

Rosie the Riveter Trust
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August 26, 2025
Library and Community Services
DATE: August 26, 2025
TO: Mayor Martinez and Members of the City Council
FROM: LaShonda White, Deputy City Manager – Community
Services
Tamara Walker, Deputy Director of
Community Services, Employment and Training Division
Subject: Contract with Contra Costa College to Provide
Electrification Career Training and Support Services
FINANCIAL IMPACT: The proposed $150,000 expenditure is included within the approved fiscal year 2025-2026 budget, Employment
and Training Division (Account String: 12575641-
400538).

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
ISSUE:

The Employment and Training Division of Community
Services is seeking to enter into a sole source contract with Contra Costa Community College to provide highquality career training and support services for participants enrolled in an electrification training program called the Richmond Wired for Success Program.

RECOMMENDED ACTION: APPROVE a sole source contract with Contra Costa Community College to provide high-quality electrification career training and support services for a total not to exceed $150,000, with a term beginning August 27,
2025, and ending May 31, 2027 – Community Services
Department (Tamara Walker 510-307-8006/LaShonda
White 510-620-6828).

AGENDA
REPORT
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August 26, 2025
DISCUSSION:

The Richmond Wired for Success (RWFS) Program will be conducted in partnership with Contra Costa Community College, which will serve as the primary training provider.

This effort is part of a broader statewide initiative to improve job quality, foster equitable workforce development, and create upward mobility for workers from disadvantaged or low-income communities.

The California Workforce Development Board (CWDB) and the California Labor and Workforce Development Agency (LWDA), in partnership with the Employment Development Department (EDD) and in collaboration with California Jobs First, announced up to $2,700,000 in Workforce Innovation and Opportunity Act (WIOA) Governor’s Discretionary Funds through the Workforce Accelerator Fund 13 (Accelerator 13) grant program. Accelerator 13 focuses on innovative workforce development projects that align with High Road Training Partnership (HRTP) principles—driving quality jobs, improving job equity, and ensuring long-term economic sustainability for California workers.

As part of this statewide investment, the City of Richmond’s Employment and Training Division was awarded $500,000 in Accelerator 13 grant funds to implement the Richmond Wired for Success Program (Attachment 1). This funding allows the city to transform its existing Electrification Program—previously a two-week introductory course—into a comprehensive semester-long training experience. The expansion addresses both the urgent regional demand for skilled electricians and the future needs of the clean energy economy. By emphasizing renewable energy technologies, the program ensures that graduates possess the skills necessary to thrive in a rapidly evolving labor market.

Sole Source Justification
This contract with Contra Costa Community College (College) will be executed as a sole source agreement because the College was specifically written in the Accelerator 13 grant proposal as the designated training provider (Attachment 2). The College is uniquely qualified to deliver the specialized electrification and renewable energy curriculum required for this program due to:
 Existing workforce development infrastructure and proven track record in training disadvantaged populations for high-demand industries;
 Access to industry-standard facilities, labs, and tools needed to deliver hands-on instruction in electrical and renewable energy technologies;  Established partnerships with local employers, labor unions, and apprenticeship programs, which are critical to ensuring seamless placement of graduates into registered apprenticeships and quality jobs; and
 Ability to integrate academic, technical, and industry-recognized credential pathways that align with both WIOA and High Road Training Partnership principles.
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August 26, 2025
Employment and Training identified Contra Costa Community College as the sole training partner as they are best suited to meet the program’s requirements. Executing a sole source contract ensures compliance with the approved grant plan and aligns with the funder’s intent.

Innovative Program Approach
The expanded electrification and clean energy training pathway will incorporate the following innovative elements:

1. Focus on Renewable Energy
o Specializing in renewable and energy-efficient technologies that meet current labor market demands and prepare participants for emerging trends in sustainable energy.

2. Integrated Curriculum
o Combining traditional electrical training with advanced topics, such as smart home technology, electrification retrofitting, and energy efficiency, to create a holistic, future-focused learning experience.

3. Hands-On Learning with Industry Partners
o Partnering with local businesses, labor unions, and utility companies to provide real-world experiences through internships, pre-apprenticeships, and job-shadowing opportunities, enhancing both technical skills and professional networks.

4. Community-Centric Outreach
o Engaging underserved and historically excluded Richmond communities through tailored outreach initiatives, ensuring equitable access to highquality training and pathways into well-paying careers.

5. Mentorship and Networking
o Establishing a mentorship network with local unions, businesses, and community leaders to support participant growth, provide career guidance, and build lasting professional relationships that can lead directly to apprenticeship or employment opportunities.

6. Sustainability Advocacy
o Preparing graduates to serve as advocates for sustainability within their neighborhoods, creating a ripple effect that encourages broader community engagement with renewable energy practices.

7. Data-Driven Success Metrics
o Implementing robust performance measurement systems to track participant progress, credential attainment, and job placement outcomes, ensuring continuous improvement and accountability to both funders and the community.

8. Empowerment and Leadership
o Encouraging graduates to return as mentors for future cohorts, fostering a culture of leadership, peer support, and long-term community investment.

Through this expanded model, 50 program graduates will gain essential, industryrelevant skills and be well-prepared for entry into electrician apprenticeships, clean energy careers, and related high-demand fields. By integrating education, mentorship, 732

August 26, 2025
industry collaboration, and sustainability advocacy, Richmond Wired for Success will stand as a High Road Training Partnership model, driving equitable workforce development and strengthening the community’s long-term economic resilience.

Under this contract, Contra Costa Community College will deliver the training through its workforce education division, providing instructors, curriculum, facilities, and access to industry-standard tools and labs (Attachment 3). Employment & Training will handle participant recruitment, eligibility determination, and the provision of supportive services such as transportation, childcare, and needs-based stipends. Together, the College and City will coordinate employer engagement to ensure that graduates transition successfully into registered apprenticeships, paid internships, or direct employment opportunities.

Ultimately, this initiative not only addresses the immediate demand for skilled electricians in the region but also creates a sustainable pipeline of diverse, communitybased talent that supports Richmond’s transition toward a clean energy economy while improving job quality and economic equity for local residents.

SYNERGISTIC POLICIES:

This item aligns with City Council’s Strategic Priority #2: Increase Revenue and Improve Economic Development and implements the following:
 Ensures the program aligns with federal workforce development priorities, including job training, career pathways, and support services for underrepresented populations.
 Supports vocational training, apprenticeships, and job training for high school juniors and seniors, aligning with City Council goals.
 Aligns with state goals for equitable workforce access, especially for historically underserved communities.
 Supports pathways from training to employment, reducing barriers for unemployed and underemployed individuals.

DOCUMENTS ATTACHED:

Attachment 1 – Award Letter
Attachment 2 – Approved Sole Source Justification
Attachment 3 – Contract with Contra Costa College
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Dr. Angelo Farooq, Chair ▪ Kaina Pereira, Executive Director ▪ Gavin Newsom, Governor 800 Capitol Mall, Suite 1022, Sacramento, CA 95814 ▪ Phone: (916) 657-1440 ▪ www.cwdb.ca.gov January 24, 2025
Tamara Walker
Deputy Director of Community Services, Employment and Training Department 330 25th Street
Richmond, CA 94804
Dear City of Richmond,
Congratulations! The California Workforce Development Board has awarded the City of Richmond’s proposal for the Workforce Accelerator Fund 13 (Accelerator 13) in the amount of $500,000.00.

The CWDB’s Accelerator 13 Program Team will be reaching out next week with official next steps, including information on how to complete your application budget exhibits and other relative onboarding tasks. Please respond as promptly as possible to all communications from the Program Team.

Important Reminders
Please do not publicize receipt of your award until the CWDB issues an official announcement. You will be notified via e-mail once the announcement is published on the webpage.

If you have any questions at this time, please contact the CWDB Accelerator 13 Program Team at [email protected].

Again, congratulations on your award!
Sincerely,
Kaina Pereira
Executive Director
California Workforce Development Board
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CITY OF RICHMOND

STANDARD CONTRACT
Department: City Project Manager:

City Project Manager E-mail: City Project Manager Phone No:

Vendor No: Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond, a municipal corporation (“the City”), and the following named Contractor:

Contractor Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No:
☐ A California corporation, ☐ limited liability corporation ☐ general partnership, ☐ limited partnership, ☐ individual, ☐ non-profit corporation, ☐ individual dba as [specify:] ____________________ ☐ other [specify:] _______________________________

2. Term. The effective date of this Contract is _______________________ and terminates _________________ unless terminated earlier as set forth herein.

3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $______________ (“Contract Payment Limit”) unless a Contract Amendment has been approved by the City Council or City Manager. If this amount includes a contingency, Contractor acknowledges that any use of such contingency shall be for work beyond the original scope of services and requires prior written authorization by the City. If noted below, Compensation for work done under this Contract, shall not exceed as follows:

FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________

4. Contractor’s Obligations. Contractor agrees to perform all work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, in accordance with the Service Plan set forth in Exhibit A, attached hereto and incorporated herein.

5. City Obligations. City shall make payments to the Contractor in accordance with the Payment Provisions set forth in Exhibit B, attached hereto and incorporated herein.

Employment and Training Tamara Walker [email protected] (510) 307-8006 Contra Costa College will provide high-quality career training and support services for participants enrolled in the Richmond Wired for Success Program. Contra Costa Community College 2600 Mission Bell Drive San Pablo, CA 94806 Evan Decker (510) 215-3977 [email protected] Local Education Agency August 27, 2025 May 31, 2027 150,000.00 25-26 100,000.00 26-27 50,000.00 738

6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C), attached hereto and incorporated herein.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D), which are attached hereto and incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any), which are attached hereto and incorporated herein.

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F), which are attached hereto and incorporated herein.

10. Sanctuary City Compliance Statement. This Contract is subject to the Sanctuary City Compliance Statement (Exhibit G), which is attached hereto and incorporated herein.

11. Signatures. These signatures attest the parties' agreement hereto:

CITY OF RICHMOND,
a municipal corporation [BUSINESS NAME]
(* The Corporation Chairperson of the Board, President, or Vice President should sign below)
By: _________________________ By: ___________________________ Title: ________________________ Title: __________________________ Date Signed: _________________ Date Signed: ___________________ I hereby certify that this Contract (* The Corporation Chief Financial Officer or Assistant has been approved by City Council Treasurer, or Secretary or Assistant Secretary should or the City Manager. sign below)
By: _________________________ By: ___________________________ City Clerk Title: __________________________
Date Signed: ____________________
Approved as to form:
(NOTE: Pursuant to California Corporations Code Section By: _________________________ 313, if Contractor is a corporation or nonprofit organization, City Attorney this Contract (1) must be signed by (a) the Chairperson of the Board, President, or Vice-President and (b) the
Chief Financial Officer or Assistant Treasurer, or
Secretary or Assistant Secretary)
LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Sanctuary City Compliance Statement Exhibit G
Contra Costa Community College
739
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT A

SERVICE PLAN
Contractor shall, to the satisfaction of the Project Manager (set forth in Exhibit B), perform the following services and be compensated as outlined below [or attach service plan if necessary]:

Contra Costa Community College
Contra Costa College – Richmond Wired for Success Training Partnership

1. Purpose
Contra Costa College will partner with the City of Richmond Workforce Development Board (RWDB) to provide high-quality career training and support services for participants enrolled in the Richmond Wired for Success Program. The college will deliver industry-aligned curriculum, skills development, and wraparound services to prepare participants for sustainable employment in high-demand sectors.

2. Roles and Responsibilities
Contra Costa College will:

A. Program Design & Curriculum Delivery
o Develop and deliver training aligned with industry-recognized credentials and certifications in targeted career pathways (Electrification).
o Provide both in-person and virtual training options to accommodate participant needs. o Incorporate digital literacy, career readiness, and soft skills training into all curricula. • Student Support Services
o Offer academic advising, tutoring, and career counseling to ensure participant success. o Collaborate with RWDB to provide wraparound supports such as childcare, transportation, and referrals to community services.

B. Data Collection & Reporting
o Track participant attendance, completion, and certifications earned. o Submit monthly progress reports to RWDB, including performance metrics and success stories.

3. Deliverables
• Cohort Training: Deliver up to 2 cohorts annually, serving approximately 25 participants per cohort.
• Completion & Certification Rates: At least [90%] of participants will complete training and earn an industry-recognized credential.
• Reporting: Submit quarterly progress reports and a final evaluation report summarizing program outcomes, lessons learned, and recommendations for future partnerships. 740
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT B

PAYMENT PROVISIONS

1. COMPENSATION TO CONTRACTOR:
a. Provided Contractor is not in default under this Contract, Contractor shall be compensated in the manner set forth herein.
b. All payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photocopying, meals and travel, etc.). Invoices shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request. c. All City vendors receiving new contracts shall sign up to receive electronic payments through the City’s Automated Clearinghouse (ACH) payments service/provider.

2. SUBMISSION OF INVOICES:

Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:

Attention: City of Richmond Finance/Account Payable
Project Manager: _______________________
P.O. Box 4046
Richmond, CA 94804

3. All invoices that are submitted by Contractor shall be subject to the approval of the City Project Manager, _______________________, before payments shall be authorized.
a. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.
b. All appropriate permits, certificates, and licenses, including a City business license shall be obtained and maintained for the duration of this Contract before any payment is authorized.

4. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract is executed by the City. The insurance coverage required by this Contract shall be maintained by Contractor for the duration of this Contract and must be in place before any payment is authorized.

Tamara Walker Tamara Walker Contra Costa Community College 741
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. All required written notices shall be delivered: (i) by hand; or (ii) sent by registered, express, or certified mail, with return receipt requested or with delivery confirmation requested from the U.S. postal service; or (iii) sent by overnight or same day courier service at the party’s respective address listed in this Section.

2. Each notice shall be deemed to have been received on the earlier to occur of:
actual delivery or the date on which delivery is refused; or three (3) days after notice is deposited in the U.S. mail or with a courier service in the manner described above (Sundays and City holidays excepted).

3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.

4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:

City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Email: ________________________________________________

5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:

Attn:

Email: ________________________________________________ Tamara Walker [email protected] Contra Costa Community College Contra Costa Community College 2600 Mission Bell Drive San Pablo, CA 94806 [email protected] Evan Decker 742
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT D

GENERAL CONDITIONS

1. INDEPENDENT PARTIES:

Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor.

The manner and means of conducting the services and tasks are under the control of Contractor except to the extent they are limited by statute, rule or regulation and the express terms of this Contract. No civil service status or other right of employment will be acquired by virtue of Contractor’s services. None of the benefits provided by the City to its employees, including but not limited to unemployment insurance, workers’ compensation plans, vacation and sick leave, are available from the City to Contractor, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-employee relationship from any compensation due to Contractor. Payments of the above items, if required, are the responsibility of Contractor.

2. TIME IS OF THE ESSENCE:

Contractor and the City agree that time is of the essence regarding the performance of this Contract.

3. STANDARD OF CARE:

Contractor agrees to perform all services hereunder in a manner commensurate with the prevailing standards of like professionals or service Contractors, as applicable, in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City.

4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):

Contractor assumes all responsibility for verifying the identity and employment authorization of all of its employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Contractor shall indemnify, defend, and hold the City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Contractor.

5. NON-DISCRIMINATION:

Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, Contra Costa Community College
743
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.

6. CITY PROPERTY:
a. Each and every report, draft, work product, map, record, applicable plans, drawings, calculation, data, specification, video, graphic, or any other material or document produced, prepared or caused to be prepared by Contractor pursuant to or in connection with this Contract shall be the exclusive property of the City. b. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 11 below, indemnify, defend and hold the City harmless from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data. c. No report, information or other data given to or prepared or assembled by Contractor pursuant to this Contract shall be made available to any individual or organization by Contractor without prior approval of the City Manager or their designee. d. Contractor shall, at such time and in such form as City Manager or their designee may require, furnish reports concerning the status of services and tasks required under this Contract.

7. RECORDS:
a. Contractor shall maintain complete and accurate records with respect to the services, tasks, work, documents and data in sufficient detail to permit an evaluation of Contractor’s performance under the Contract, as well as maintain books and records related to sales, costs, expenses, receipts and other such information required by the City that relate to the performance of the services and tasks under this Contract (collectively the “Records”).
b. All Records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the Records to the representatives of the City or its designees during regular business hours upon reasonable prior notice. The City has the right to examine and audit the Records, and to make copies or transcripts therefrom as necessary, and to allow inspection of all proceedings and activities related to this Contract. Such Records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained by Contractor for a period of five (5) years after receipt of final payment.

Contra Costa Community College
744
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.

8. PERMITS AND LICENSES:

Contractor, at its sole expense, shall obtain and maintain during the term of this Contract, all appropriate permits, certificates and licenses, including a City business license, required in connection with the performance of the services and tasks hereunder.

The failure to obtain such permits and licenses shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.

9. TERMINATION:
a. Termination Without Default. Notwithstanding any provision herein to the contrary, the City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder immediately upon transmission of written notice to Contractor as provided in Exhibit C “Authorized Representatives and Notices”.
b. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Exhibit B; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

10. CONFLICT OF INTEREST:

Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under Contra Costa Community College
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this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

11. HOLD HARMLESS:
a. To the fullest extent permitted by law, Contractor shall indemnify, defend (with counsel acceptable to the City) and hold harmless the City, its City Council, boards, commissions, officials, employees, agents and volunteers (“Indemnitees”) from and against any and all loss, damages, liability, obligations, claims, suits, judgments, costs and expenses whatsoever, including attorney’s fees and costs of litigation (“Claims”), arising from or in any manner connected to Contractor’s performance of its obligations under this Contract or failure to comply with any of its obligations under this Contract or out of the operations conducted by Contractor even if the City is found to have been negligent. If the Claims filed against Indemnitees allege negligence, recklessness or willful misconduct on the part of Contractor, Contractor shall have no right of reimbursement against Indemnitees for the costs of defense even if negligence, recklessness or willful misconduct is not found on the part of Contractor. Contractor shall not have any obligations to indemnify Indemnitees if the loss or damage is found to have resulted solely from the negligence or the willful misconduct of the City. The defense and indemnification obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract. b. This indemnification obligation shall survive this Contract and shall not be limited by any term of any insurance policy required under this Contract; provided however, that if this Contract is for design professional services, this indemnity provision is limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional (as defined in California Civil Code section 2782.8).

12. LIMITATIONS UPON SUBCONTRACTING AND ASSIGNMENT:
a. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.
b. Contractor shall not assign, sublease, hypothecate, or transfer this Contract, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of the City Manager. Contractor shall submit a written request for consent to transfer to the City Manager at least thirty (30) days in advance of the desired transfer.

The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for Contra Costa Community College
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money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent. c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or jointventure or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then Contractor shall submit a written request for consent to add subcontractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion. e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor.
f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.”
g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.

13. SAFETY:
a. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor will be solely and completely responsible for conditions of all vehicles owned or operated by Contractor, including the safety of all persons and property during performance of the services and tasks under this Contract.

Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours. In addition, Contractor will comply with all safety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable Contra Costa Community College
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federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.
b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.
c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings.

Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.

14. INSURANCE:

Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

15. COMPLIANCE WITH ALL APPLICABLE LAWS:
a. During the term of this Contract, Contractor shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City of Richmond which affect the manner in which the services or tasks are to be performed by Contractor, as well as all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Contractor shall comply with all applicable laws, state and federal and all ordinances, rules and regulations enacted or issued by the City. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50,

2.52, 2.56, and 2.60, if applicable.
b. Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor is required to provide the City with documents and information verifying its compliance with the Living Wage Ordinance. Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance as prescribed in § 2.60.070 of the Municipal Code.

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c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor. d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies.

Contractor agrees to abide by the terms and conditions of said policies.

16. INTEGRATED CONTRACT:

The Recitals and exhibits are a material part of this Contract and are expressly incorporated herein. This Contract represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Contract will be effective only by written execution signed by both the City and Contractor.

17. CONFLICTING PROVISIONS:

In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Condition as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

18. FORCE MAJEURE:

Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

19. CONFLICT OF LAW:

This Contract shall be interpreted under, and enforced by the laws of the State of Contra Costa Community College
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California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Contract and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Contract (or the successors of those authorities). Any suits brought pursuant to this Contract shall be filed with the courts of the County of Contra Costa, State of California.

20. CLAIMS:

Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

21. INTERPRETATION:

This Contract shall be interpreted as if drafted by both parties.

22. WARRANTY:

If any product is be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

23. SEVERABILITY:

In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

24. AUTHORITY:

City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor, Contra Costa Community College
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and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.

25. WAIVER:

The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach. Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payment therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

26. COUNTERPARTS:

This Contract may be executed in any number of counterparts (including by fax, PDF, DocuSign, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.

27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):

The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit G.

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EXHIBIT E

SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):

Contra Costa Community College
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EXHIBIT F

INSURANCE PROVISIONS
☐ CHECK HERE IF RISK MANAGEMENT HAS APPROVED WAIVING INSURANCE REQUIREMENTS FOR THIS CONTRACT.

1. CERTIFICATES: Before the commencement of the terms of this Contract, and during the entire term of this Contract and any extension or modification thereof, Contractor shall furnish the City’s Risk Manager with certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with coverage requirements set forth by the City and incorporated herein.

Such certificates, which do not limit Contractor’s indemnification, shall also contain substantially the following statement:
“Should any of the above insurance covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall provide thirty (30) days’ advance written notice to the City of Richmond.

Attention: Risk Manager.”
Contractor shall maintain in force at all times during the performance of this Contract all appropriate coverage of insurance required by this Contract with an insurance company licensed to offer insurance business in the State of California with a current A.M. Best’s rating of no less than A:VII or Standard & Poor’s Rating (if rated) of at least BBB unless otherwise acceptable to the City. Contractor shall deliver updated insurance certificates to the City at the address set forth in Exhibit C prior to the expiration of the existing insurance certificate for the duration of the term of Contract.

Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.

2. COVERAGE REQUIREMENTS: The City’s insurance requirements depend upon the type of service being provided and/or the provider. The City’s insurance requirements will fall into one of the following categories (unless otherwise provided by the City):

Consultants and Contractors – Type 1
Professional Services – Type 2
Environmental Risk/Hazardous Waste Material – Type 3
Lease of City Property – Type 4
Vendors, Suppliers, Small Grant Recipients & Nonprofit Organizations – Type 5 Transportation Providers – Type 6
Professional Services Pyrotechnics – Type 7
Cyber and I.T. Risks – Type 8
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The insurance requirements classification applicable to this Contract shall be attached to this Exhibit F and made a part hereof.

3. FAILURE TO SECURE: If Contractor at any time during the term hereof should fail to secure or maintain the foregoing insurance, the City shall be permitted to obtain such insurance in Contractor’s name or as an agent of Contractor and shall be compensated by Contractor for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid.

4. SUFFICIENCY OF INSURANCE: The insurance limits required by the City are not represented as being sufficient to protect Contractor. Contractor is advised to consult Contractor’s insurance broker to determine adequate coverage for Contractor. The coverage and limits shall be (1) the minimum coverage and limits specified in this Contract; or (2) the broader coverage and maximum limits of the coverage carried by or available to Contractor; whichever is greater.

INSERT INSURANCE REQUIREMENTS CLASSIFICATION APPLICABLE TO THIS CONTRACT: (IF NECESSARY, CONFIRM WITH RISK MANAGER)
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___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 1 of 4
Revised: September 2011
In all instances where a CONTRACTOR or its representatives will be conducting business and/or providing services, the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery. CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy.

The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001) including coverage for bodily and personal injury, property damage, and products and completed operations.

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto)

3. Original and Separate Additional Insured Endorsements for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation and Builder’s Risk/ Course of Construction Insurance.

6. Builder’s Risk/Course of Construction insurance covering all risks of loss less policy exclusions when the City of Richmond has a financial interest in the property. – (Only required for Construction Contracts involving property)

7. Contractor’s Pollution Liability (if applicable for Construction Contractors) Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to SelfInsure, signed by the California Department of Industrial Relations and SelfInsurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.
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___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 2 of 4
Revised: September 2011

PROJECT COST REQUIRED LIMIT
$0 - $5 million $2 million p/o
$5 million - $10 million $5 million p/o
Over $10 million $10 million p/o
Fireworks $5 million p/o
General Liability
(primary and excess limits
combined)

Includes coverage for bodily injury, personal injury, property damage and products and completed operations. The policy shall not exclude coverage for XCU perils (explosion, collapse, or damage to underground property).

If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.

Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

Builders’ Risk/Course of
Construction – Covers property
under construction, repair or
renovation as well as equipment
and materials to be installed.
(Only required for Construction
Projects involving property and
equipment installation.)
Coverage shall include all risks of direct physical loss, excluding earthquake, for an amount equal to the full completed value of the covered structure or replacement value of alterations or additions, including soft costs and business interruption.

If the project does not involve new or major reconstruction, an Installation Floater may be acceptable. For such projects, a property installation floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken or destroyed during the performance of the Work, including during transit, installation and testing at the City of Richmond’s site.

The City of Richmond shall be named as loss payee as its interest may appear. The insurer shall waive all rights of subrogation against City.

Contractor’s Pollution Liability (if
applicable)
Protects against:
unexpected/unintended release of
pollution resulting from contractors
covered operations such as:

HVAC, paving, carpentry, pipeline
& tank installation, drillers,
remediation contractors,
maintenance, mechanical,
demolition, excavation, grading,
street/road construction,
residential & commercial builders.

Same limits as General Liability.

Required Policy Conditions
A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Additional Insured Endorsement Applicable to General Liability Coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured, including but not limited to bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. The endorsement must not exclude products and completed operations coverage. If it does, then CG 20 37 (10/01) is also required. 756
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 3 of 4
Revised: September 2011
Additional Insured Endorsement
(continued)
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers Compensation and Builder’s Risk/ Course of Construction coverage during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

Loss Payable Endorsement (only
required when Builder’s Risk
and/or Course of Construction
Insurance is required.)
Applicable to Builder’s Risk/Course of Construction naming the City of Richmond as Loss Payee.

SURETY BONDS
(If a Public Works/Engineering
Project)
The Contractor shall provide:

1. A Bid bond

2. A Performance Bond

3. A Payment Bond
Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverages and cover those insured in the underlying policies.

Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or nonrenewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.
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___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 4 of 4
Revised: September 2011
Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin. The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed, or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manager. However, Contractor must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
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EXHIBIT G

SANCTUARY CITY COMPLIANCE STATEMENT
The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”).

Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;
ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Printed Name: Title:

Signed: Date:

Business Entity:

Contra Costa Community College
759

August 26, 2025
Library and Community Services
DATE: August 26, 2025
TO: Mayor Martinez and Members of the City Council
FROM: LaShonda White, Deputy City Manager – Community
Services
Subject: Fiscal Year 2025-2026 North Richmond Mitigation Fee Expenditure Plan
FINANCIAL IMPACT: There is no financial impact. The Mitigation Fee revenue is used to cover the costs incurred by the County and
City for listed strategies / activities authorized for funding under the North Richmond Waste and Recovery
Mitigation Fee Expenditure Plan approved by the County
of Contra Costa and the City of Richmond. Each annual
Expenditure Plan includes a contingency line item in the budget to serve as a cushion for potential revenue
shortfalls, and staff anticipates that there will be sufficient funding in the contingency fund for this purpose (Fund
1010, 11032913-400201).

PREVIOUS COUNCIL
ACTION:

June 25, 2024

STATEMENT OF THE
ISSUE:

The North Richmond Waste and Recovery Mitigation Fee
Expenditure Plan requires approval by the Richmond City Council and the Contra Costa Board of Supervisors. The
plan prioritizes the proposed activities, program services, and the projected revenues derived from the collection of the Mitigation Fee, to support efforts of blight reduction and cleanliness in incorporated and unincorporated North Richmond.

AGENDA
REPORT
760

August 26, 2025
RECOMMENDED ACTION: APPROVE the Fiscal Year 2025-2026 North Richmond Waste and Recovery Mitigation Fee Expenditure Plan,
identifying the activities authorized to be funded with Mitigation Fee revenue and respective funding
allocations for the period of July 1, 2025 to June 30,
2026, as recommended by the North Richmond Waste
and Recovery Mitigation Fee Joint Expenditure Planning
Committee – Community Services Department
(LaShonda White 510-620-6828).

DISCUSSION:

The North Richmond Waste and Recovery Mitigation Fee Joint Expenditure Planning Committee (Mitigation Committee) was formed for the specific purpose of preparing a North Richmond Waste and Recovery Mitigation Fee Expenditure Plan (Expenditure Plan) to assist the City and County with the administration of funds for the benefit of North Richmond. In accordance with the Memorandum of Understanding, all proposed projects and activities included in the Expenditure Plan require authorization by the Richmond City Council and Board of Supervisors for consistency with the purpose of mitigation fund use.

On June 20, 2025, the Mitigation Committee reviewed and recommended approval of the Fiscal Year 2025-2026 Expenditure Plan by the Richmond City Council and the Contra Costa County Board of Supervisors as a means for both entities to administer the Mitigation funding for the projects listed therein (Attachment 1). The Expenditure Plan governs the use of funding for each fiscal year (July 1 through June 30) and approval would allow City staff to implement programs and projects under the jurisdiction of the City of Richmond. All the proposed projects were evaluated based on projected outcomes, contributions to the North Richmond community, fiscal management, diversity, and collaboration.

SYNERGISTIC POLICIES:

The Expenditure Plan aligns seamlessly with the strategic goals set forth by the Richmond City Council, which emphasize community well-being, fiscal responsibility, and collaborative governance. By proposing projects and activities that directly address waste management and recovery, the plan supports the Council's objective of enhancing environmental stewardship and sustainability within the community.

DOCUMENTS ATTACHED:

Attachment 1 – North Richmond Waste & Recovery Mitigation Fee 2024-25 Expenditure Plan
761
North Richmond Waste & Recovery Mitigation Fee
2025/2026 Expenditure Plan
The Waste & Recovery Mitigation Fee was established as a result of the Environmental Impact Report (EIR) certified in July 2004 for the WCCSL Bulk Materials Processing Center (BMPC) and Related Actions (Project). The Project involved new and expanded processing and resource recovery operations on both the incorporated and unincorporated area of the Project site, which the EIR concluded would impact the host community. To mitigate this impact Mitigation Measure 4-5 called for a Mitigation Fee to benefit the host community, described as follows:
“Mitigation Fee. The facility operator shall pay a Mitigation Fee of an amount to be determined by the applicable permitting authority(ies) to defray annual costs associated with collection and disposal of illegally dumped waste and associated impacts in North Richmond and adjacent areas. The mitigation fee should be subject to the joint-control of the City and County and should be collected on all solid waste and processible materials received at the facility consistent with the existing mitigation fee collected at the Central IRRF.”
In July 2004, the City of Richmond and Contra Costa County entered into a Memorandum of Understanding (MOU) agreeing to jointly administer Mitigation Fee monies collected from the BMPC for the benefit of the incorporated and unincorporated North Richmond area. This North Richmond Waste & Recovery Mitigation Fee Joint Expenditure Planning Committee (Committee) was formed pursuant to the terms of the MOU for the specific purpose of preparing a recommended Expenditure Plan. This Expenditure Plan provides a means to jointly administer the Mitigation Fee funding for the benefit of the host community, as described in the EIR. The Expenditure Plan is subject to final approval of the Richmond City Council and the Contra Costa County Board of Supervisors.

By approving this Expenditure Plan, the City Council and Board of Supervisors authorize the use of Mitigation Fee funding for only the purposes and in the amounts specified herein. The City and County have each designated their respective staff persons responsible for administering the development and implementation of the approved Expenditure Plan, which includes responsibility for drafting and interpreting Expenditure Plan language. However, the City and County have not delegated to the Committee or to staff the authority to expend funding for purposes not clearly identified in the Expenditure Plan document officially approved by their respective decision-making bodies.

Activities which can be funded in this Expenditure Plan period with the Mitigation Fee amounts specified within this Expenditure Plan are described herein as “Strategies” or “Staff Costs”.

Strategies are categorized as either “Core Services” or “Supplemental Enhancements”. Core Services includes the higher funding priority strategies that most directly address the intended purpose of this City/County approved Mitigation Fee, “to defray annual costs associated with collection and disposal of illegally dumped waste and associated impacts in North Richmond”.

All references to the “Mitigation Fee Primary Funding Area” or “Mitigation Fee Funding Area” pertain to the geographic area shown in the attached map (Attachment 5).

Expenditure Plan Period: July 1, 2025 - June 30, 2026
(unless otherwise specified herein)
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BUDGET
The funding allocation amounts included in this document apply to the Expenditure Plan Period specified on the first page unless otherwise specified herein. The total amount of funding allocated in the Expenditure Plan Budget is based on revenue projections provided by the BMPC operator, Republic Service, which are dependent upon multiple variables (e.g. number of tons of recovered materials vs. solid waste, per ton gate rate charged and amount of CPIadjusted per ton Mitigation Fee). Actual Mitigation Fee revenue may deviate from revenue projections provided by Republic and used to prepare this Budget. A “Contingency” line item is included in the Budget to help accommodate variations between projected and actual revenue.

Excess funding allocated to strategies and not expended by the end of each Expenditure Plan period is treated as “roll-over” funding for reallocation in a subsequent Expenditure Plan period.

The Budget includes some line items that are based on fixed costs, however there are other line items which are scalable and/or dependent on utilization thereby providing flexibility to reallocate amounts if and when a significant need is identified. Allocated funding may remain unspent due to under-utilization of a particular program. If the amount allocated to a particular line item is determined to exceed needs based upon usage, the remaining funding can only be reallocated by officially amending the Expenditure Plan. This Expenditure Plan may only be adjusted upon official action taken by both the City and County. Although there has been some interest in allowing flexibility for staff to adjust funding allocations under specific circumstances, the authority to approve or modify the Expenditure Plan rests solely with the City Council and Board of Supervisors.

Annual fiscal year Expenditure Plan cycle is expected to reduce margin of error of Mitigation Fee revenue projections, streamline financial reconciliation/budgeting process and minimize need to amend Expenditure Plans mid-cycle. Amending Expenditure Plans involve administrative burden and costs due to the joint approval needed from both the Richmond City Council and County Board of Supervisors. In order to minimize the amount of funding needed to cover staff costs incurred to amend the Expenditure Plan, staff will only recommend changes to the Expenditure Plan when necessary to address a significant or time-sensitive need. 763
# Expenditure Plan (EP) Strategy
Budget
Allocations for
2025/2026
1 Bulky Item Pick-ups & Disposal Vouchers $ 6,500.00
2 Neighborhood Clean-ups $ 35,000.00
3 Prevention Services Coordinator $ 50,726.75

4.A. City/County Right-of-Way Pick-ups & Tagging Abatement $ 60,000.00

4.B. City/County Right-of-Way Pick-ups $ 5,000.00
5 Code Enforcement Staff - County $ 91,850.60
6 Illegal Dumping Law Enforcement $ 175,814.30
7 Surveillance Cameras $ -
8 Code Enforcement Staff - City $ 13,000.00
9 Community Services Coordinator $ 90,909.09
10 Community Clean-Up Projects (See Attachment 2) $ 87,000.00 11 North Richmond Green Community Service Programs $ 21,042.00 12 North Richmond Green Campaign $ 24,500.00
13 Garden Projects (See Attachment 4) $ 28,062.13
14 Mobile Tool Lending Library $ 35,540.00
Contingency (10% of Projected Revenue) $ 82,899.82
Subtotal (without Committee Staffing) 807,844.69 $
X Committee Administration/Staffing $ 90,000.00
Total Projected Revenue in 2025/2026 (July 1, 2025 thru June 30, 2026) 828,998.23 $ $ 68,846.46
$ 897,844.69
2025/2026 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee

BUDGET TABLE
Core Services Supplemental Enhancements
Roll-over Funding from Prior EP Cycle(s)
Total 2025/2026 Expenditure Plan Budget
- Page 3 of 13 - 764
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DESCRIPTION OF STRATEGIES RECOMMENDED FOR FUNDING
Funding allocation amounts for each strategy are specified in the Budget table on page

3. The following Strategies describe the activities allowed to be funded with the amounts allocated to each in the Budget (associated allowable agency staff costs are described in the Staff Costs section). Strategies are grouped based on relative funding priority levels and the “Core Services” category contains higher priority Strategies than the “Supplemental Enhancements” category. Higher funding priority Strategies are those which best address the Fee’s intended purpose, “to defray annual costs associated with collection and disposal of illegally dumped waste and associated impacts in North Richmond”).

Level 1 Priority - PRIMARY CORE SERVICES STRATEGIES
x 1 - Bulky Item Pick-ups & Disposal Vouchers
x 2 - Neighborhood Clean-ups
x 4.A. - City/County Right-of-Way Pick-ups & Tagging Abatement x 4.B. - City/County Right-of-Way Pick-ups
x 5 - Code Enforcement Staff – County
x 6 – Illegal Dumping Law Enforcement
x 8 – Code Enforcement Staff – City
Level 2 Priority - SECONDARY CORE SERVICES STRATEGIES
x 3 - Prevention Services Coordinator
x 7 - Surveillance Cameras
Level 3 Priority - PRIMARY SUPPLEMENTAL ENHANCEMENTS STRATEGIES x 9 - Community Services Coordinator
x 10 - Community Clean-up Projects
x 11 - North Richmond Green Community Services Programs x 12 - North Richmond Green Campaign
x 13 - Garden Projects
x 14 - Mobile Tool Lending Library

CORE SERVICES

1. Bulky Item Pick-ups & Disposal Vouchers
Provide residents in the Mitigation Fee Primary Funding Area, who prove eligibility consistent with City/County procedures, with the option of choosing to:
o Request up to one on-call pick-up service per household per calendar year for bulky items that are not accepted in the current on-call clean-ups through Richmond Sanitary Service (RSS), only available to those with an active account with RSS; or
o Request up to twenty four $5 vouchers per household for disposal at Republic’s transfer station on Parr Blvd. per calendar year (vouchers expire 765
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1 Administering agency contracting charge applies ($3,000 per contract) after six months, Mitigation Fees only pay for vouchers that are actually redeemed).
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: City of Richmond

Implementing Entity(ies):

Community Housing Development Corporation (processes requests and issues Disposal Vouchers/arranges Bulky Item Pick-ups)
Republic Services - Golden Bear Transfer Station & Richmond Sanitary Service (reimbursed for Disposal Vouchers redeemed and Bulky Item Pick-ups provided) Reporting/Payment Requirements: Effective July 1, 2012, CHDC and Republic Services shall provide required data pertinent to Strategy 1 based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments.

2. Neighborhood Clean-ups
Provide at least one neighborhood and/or creek clean-up event in the Mitigation Fee Funding Area; additional clean-up event may be scheduled as funding allows. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: City of Richmond
Implementing Entity(ies):

City Manager’s Office (coordinates scheduling of clean-up dates and associated arrangements in conjunction with partner entities)
Republic Services - Richmond Sanitary Service (reimbursed for providing/servicing clean-up boxes and disposing of debris placed in clean-up boxes) Reporting/Payment Requirements: Effective July 1, 2012, the City Manager’s Office and Republic Services shall provide required data pertinent to Strategy 2 based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments (funding transfers).

3. Prevention Services Coordinator
Fund at least a portion of a Prevention Services Coordinator (PSC) position (including salary/benefits/overhead and administering agency contracting charge1) on a contract basis to assist the City and County in implementing Strategy 1 as the point of contact for community members interested in claiming Disposal Vouchers or Bulky-Item Pick ups. Assist community members interested in reporting illegal dumping and seeking referral/resources. Track and report data related to illegally dumped waste collected by Republic Services Hot Spot Crew and handle 766
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associated referrals to applicable public agencies, including right-of-way referrals for Strategy 4. The PSC may also assist City and County with administering funding allocated to selected non-profit organizations under Strategies 10 and 13. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County
Implementing Entity: Community Housing Development Corporation (CHDC) (reimbursed actual cost for part-time position that issues Disposal Vouchers/arranges Bulky Item Pick-ups)
Reporting/Payment Requirements: Effective July 1, 2012, CHDC shall provide required data pertinent to Strategy 1 and Strategy 3 based upon the strategyspecific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments.

4.A. City/County Right-of-Way Pick-ups & Tagging Abatement Fund consolidated pick-up program (including personnel, mileage, equipment rental and administrative costs) for removal of illegal dumping and tagging abatement in the public right-of-way located within the unincorporated & incorporated Mitigation Fee Primary Funding Area. Additional tasks would include identifying potential sites for Strategy 10 Clean-Up Projects. Funding is intended to pay for removal of illegal dumping that occurs as a result of referrals from the Prevention Services Coordinator for items/debris not collected by the designated Republic Services Hot Spot Route crew.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: City of Richmond
Implementing Entity: Richmond Public Works Department’s Abatement Division Reporting/Payment Requirements: Effective July 1, 2012, the Richmond Public Works Department’s Abatement Division shall provide required data pertinent to Strategy 4.A. based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMFfunded payments (funding transfers).

4.B. City/County Right-of-Way Pick-ups
Fund consolidated pick-up program (including personnel, mileage, equipment rental and administrative costs) for removal of illegal dumping in the public right-ofway located within the unincorporated & incorporated Mitigation Fee Primary Funding Area. Additional tasks would include identifying potential sites for Strategy 10 Clean-Up Projects. Funding is intended to pay for removal of illegal dumping that occurs as a result of referrals from the Prevention Services Coordinator for items/debris not collected by the designated Republic Services Hot Spot Route crew.
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[See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County
Implementing Entity: Republic Services
Reporting/Payment Requirements: Effective July 1, 2022, Contra Costa County’s Department of Public Works shall provide required data pertinent to Strategy 4.B. based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments (funding transfers).

5. Code Enforcement Staff - County
Fund at least a portion of County code enforcement position (including salary/benefits and related vehicle and equipment costs), to assist with vacant/ abandoned lot abatements and fencing as well as other health/building/zoning violations related to illegal dumping and blight throughout the unincorporated Mitigation Funding Area. Additional tasks would include identifying potential sites for Strategy 10 Clean-Up Projects.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County
Implementing Entity: County Department of Conservation & Development’s Building Inspection Division
Reporting/Payment Requirements: Effective July 1, 2012, the County Department of Conservation & Development’s Building Inspection Division shall provide required data pertinent to Strategy 5 based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments (funding transfers).

6. Illegal Dumping Law Enforcement
Fund majority of a full-time Sheriff Deputy (between approximately 90-100% of salary/benefits, overtime, uniform and related cell phone, equipment, and vehicle costs) to assist with law enforcement investigations and patrols to combat illegal dumping within the Mitigation Fee Primary Funding Area. Additional tasks would include identifying potential sites for Strategy 10 Clean-Up Projects. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County
Implementing Entity: County Sheriff’s Office
Reporting/Payment Requirements: Effective July 1, 2012, the County Sheriff’s Office shall provide required data pertinent to this Strategy based upon the 768
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strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments (funding transfers).

7. Surveillance Cameras
Fund the cost of cameras, camera infrastructure, camera signage and costs related to monitoring, maintenance, warranty, repair & relocation of surveillance camera system equipment within the Mitigation Fee Primary Funding Area.

Cameras will be used to assist the dedicated Illegal Dumping Law Enforcement officer prevent dumping in targeting specific locations where illegal dumping occurs most regularly.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County
Implementing Entity(ies):

Richmond Police Department (operate, move and maintain eight Pan-Tilt-Zoom wireless video surveillance cameras and associated camera system infrastructure throughout NR -AND- install/clean/move FlashCam cameras located within the incorporated NR area if funding is available)
County Sheriff’s Department (coordinate monitoring of FlashCams or other camera systems located throughout NR and identify/request relocation of surveillance cameras throughout NR as needed)
County Public Works Department (install/clean/move FlashCam or other camera systems cameras located within the unincorporated NR area upon request if funding is available)
Reporting/Payment Requirements: Effective July 1, 2012, each Implementing Entity shall provide required data pertinent to each entity’s applicable Strategy 7 responsibilities based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMFfunded payments (funding transfers) now or in the future.

8. Code Enforcement Staff - City
Fund at least a portion of City code enforcement position (including salary/benefits and related vehicle and equipment costs), to assist with vacant/ abandoned lot abatements and fencing as well as other health/building/zoning violations related to illegal dumping and blight throughout the incorporated Mitigation Funding Area.

Additional tasks would include identifying potential sites for Strategy 10 Clean-Up Projects.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: City of Richmond
Implementing Entity: City Department of Infrastructure Maintenance & Operations 769
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Reporting/Payment Requirements: Effective July 1, 2020, the City Department of Infrastructure Maintenance & Operations shall provide required data pertinent to Strategy 8 based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMFfunded payments (funding transfers).

SUPPLEMENTAL ENHANCEMENTS

9. Community Services Coordinator
Fund at least a portion of a Community Services Coordinator (CSC) position to be staffed on a contract basis (including salary/benefits/overhead and administering agency contracting charge2). The CSC shall:
x serve as a link between the community of North Richmond, the City of Richmond, and Contra Costa County for issues related to beautification, illegal dumping, and blight using referral process identified by the City and County;
x coordinate outreach activities related to illegal dumping and beautification within the Primary Funding area, as specified by the City/County, including North Richmond Green community service programs and outreach activities described under Strategies 11 & 12; and
x Identifying potential sites for Strategy 10 Clean-Up Projects. x be bilingual in order to assist with Spanish translation as needed. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County
Implementing Entity: Community Housing Development Corporation (CHDC).

Reporting/Payment Requirements: CHDC shall provide required data pertinent to Strategies 9, 11 & 12 based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments.

10. Community Clean-up Projects
Fund the implementation, oversight and administering agency contracting charges3 of community clean-up projects with specific focus on reducing blight. Community clean-up projects may involve the removal of debris and/or landscaping maintenance. Sites to be cleaned shall be in the Mitigation Fee Funding area and designated by the Administering Agency. The number of sites to be cleaned will be determined by the amount of funding allocated.
2 Administering agency contracting charge is $3,000 per contract. 3 Administering agency contracting charge is $3,000 per contract entered into by the County and up to 20% of the per project funding allocation (as described in the “Administering Agency” section). 770
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4 Administering agency contracting charge applies ($3,000 per contract) A breakdown of contracting costs and amount awarded to the Implementing Entity is contained in the Community Clean-up Project Table included as Attachment 2.

Up to 15% of the Implementing Entity’s Award Amount in Attachment 2 may be used for a fiscal sponsor or administrative oversight.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County. Community Housing Development Corporation (CHDC) may under contract with the County as an Administering Agency, administer Community Clean-Up Project contracts funded under this Strategy. CHDC shall use no more than twenty (20) percent (%) of the total amount awarded to Community Clean-Up Projects (after subtracting City/County contracting cost) listed in Attachment 2 to oversee implementation, including facilitating review/assessment of reports’ and deliverables. Payments to Implementing Entities for Community Clean-Up Projects shall not be issued by CHDC without the written approval of City and County Committee Staff.

Implementing Entity: See Community Clean-up Projects Table in Attachment 2 Reporting/Payment Requirements: Any Community Clean-Up Projects shall be subject to the Reporting & Invoicing Requirements specified in the template Memorandum of Understanding included in Attachment 1. Attachment 1 only applies to Community Clean-Up Project contracts with the Implementing Entities.

The County will issue advance payments to CHDC, as needed, to ensure there is adequate funding available for payments requested by Implementing Entities if and when authorized by City and County Staff. Additionally, CHDC would be subject to contractual payment and reporting provisions that differ from those in Attachment 1 due to the nature of the services to be provided.

11. North Richmond Green Community Services Programs
Fund the following North Richmond Green programs on a contract basis4 to the extent the specific details submitted are determined to align with the purpose of the Mitigation Fee and Expenditure Plan:
x NR Little League Baseball Program - Includes cost of registration and uniforms with customized North Richmond Green patches for up to 5-6 teams, season kick-off event/parade, equipment, stipends for game monitoring and oversight, food and transportation.
x NR Youth Twilight Basketball Program - Includes cost of registration and uniforms with North Richmond Green patches for up to 5-6 teams, equipment, stipends for game monitoring and oversight, food and transportation. x NR Eco Workshops & Beautification Projects – Eco Workshops and Beautification Projects include school gardens, recycling efforts, beach/creek/neighborhood cleanups and ecological field trips. May fund the cost of materials, transportation and fees associated with pre-approved community beautification projects such landscaping and murals.
[
S
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5 Administering agency contracting charge applies ($3,000 per contract) ee “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County
Implementing Entity: Community Housing Development Corporation (CHDC) Reporting/Payment Requirements: CHDC shall provide required data pertinent to Strategies 9, 11 & 12 based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments.

12. North Richmond Green Campaign
Fund the design, printing and/or distribution of education and outreach materials on a contract basis5 which must align with the purpose of the Mitigation Fee and Expenditure Plan and be pre-approved by Committee Staff. Outreach materials must include “Jointly funded by City of Richmond & Contra Costa County” unless otherwise specified herein. Outreach materials may be any of the types specified below, however must clearly intend to directly:
x Inform the community about Mitigation Fee funded programs/efforts, x Increase participation in Mitigation funded programs/efforts, x Reduce illegal dumping and blight in the Mitigation Fee Funding Area, and/or x Promote beautification in the Mitigation Fee Funding Area.

The following type of outreach material expenditures may be funded if reviewed and pre-approved by Committee Staff:
x STIPENDS – Pay local community members (youth and adults) to distribute printed outreach materials door-to-door to promote mitigation-funded strategies (Jointly Funded text not applicable to stipend expenses, only materials) x HANDOUTS/MAILERS – Newsletters, flyers, brochures or other documents intended to be handed out or mailed to local residents/organizations. x T-SHIRTS - Shirts shall include the NRGreen.org website to encourage people to learn more about Mitigation funded programs/efforts (local phone number should also be included when possible, however inclusion of Jointly Funded text may not be required)
x NR GREEN FESTIVAL – Event held once per year and generally include information booths to raise awareness about mitigation-funded efforts and other local beautification efforts as well as fun activities for kids and food.

Materials promoting the event shall include the NRGreen.org website as well as a local phone number.
x SIGNAGE – Printed or manufactured signage, which includes promotional banners for local events/parades, which should include the NRGreen.org website for Community members to learn more about Mitigation funded programs/efforts. Repair, replacement and removal of NRMF-funded Light Pole Banners.
[
S
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ee “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County
Implementing Entity: Community Housing Development Corporation (CHDC) Reporting/Payment Requirements: CHDC shall provide required data pertinent to Strategies 9, 11 & 12 based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments.

13. Garden Projects
Fund the implementation, oversight and administering agency contracting charges6 of Garden Projects as further described below.

Community Garden Projects: Fund on-going maintenance and up-keep of existing community gardens within the Primary Funding Area. The projects selected under this Strategy have been funded on an on-going basis.

Details, including recommended allocation amounts, for Projects are included in Attachment 4. Up to 15% of the Non-Profit Implementer Award Amount specified in Attachment 4 may be used for administrative oversite.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agencies: Contra Costa County. Community Housing Development Corporation (CHDC) may under contract with the County as the Administering Agency, administer Garden Project contracts funded under this Strategy. CHDC shall use no more than twenty (20) percent (%) of the total amount awarded to Projects (after subtracting City/County contracting cost) to oversee implementation, including facilitating review/assessment of reports and deliverables. Payments to Implementing Entities for Garden Projects shall not be issued by CHDC without the written approval of both City and County Committee Staff.

Implementing Entity: See Garden Projects Table in Attachment 4 Reporting/Payment Requirements: Any Garden Project contracts issued or amended by the City/County shall incorporate Reporting & Invoicing Requirements equivalent with those shown in Attachment 3. Garden Project contracts being administered by CHDC on behalf of the County shall also incorporate Reporting & Invoicing Requirements equivalent with those shown in Attachment 3. Attachment 3 only applies to the Garden Project contracts with the Implementing Entities.

CHDC would be subject to contractual payment and reporting provisions that differ 6 Administering agency contracting charge is $3,000 per contract entered into by the County and up to 20% of the per project funding allocation (as described in the “Administering Agency” section). 773
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from those in Attachment 3 due to the nature of the services to be provided. The County will issue advance payments to CHDC, as needed, to ensure there is adequate funding available to payments requested by Implementing Entities if and when authorized by City and County Staff.

14. Mobile Tool Lending Library
Fund the development, implementation, and on-going maintenance of a mobile tool lending library that is accessible to the public within the Mitigation Fee Primary Funding Area at least once a week. Funding is intended to pay for the purchase of educational material, tools, a cell phone for the library, costs related to the tool lending system & trailer/tool maintenance, and personnel/labor.

Administering Agency: City of Richmond
Implementing Entity: City of Richmond Community Services Department Reporting/Payment Requirements: Effective July 1, 2020, the City of Richmond Community Services Department shall provide required data pertinent to Strategy 14 based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments (funding transfers).

STAFF COSTS
Committee Administration/Staffing Funding: The funding allocated for Committee Administration/Staffing may not be adequate to cover the full cost of staff time necessary for jointly staffing the North Richmond Waste & Recovery Mitigation Fee Joint Expenditure Planning Committee as well as developing, administering and overseeing this Expenditure Plan for the specified period. Supplemental funding allocation may be necessary upon determining actual costs exceed the amount budgeted to cover the intended City/County costs for joint staffing.

Strategy-Specific Funding: The cost of City/County staff time spent providing direct implementation assistance and/or coordination for specific Strategies may be covered with a portion of the NRMF funding budgeted for each applicable Strategy. Additionally, a portion of the NRMF funding budgeted for Strategies will be used to pay fixed administering agency contracting charge for each applicable contract (Currently $3,000 per contract. An additional $3,000 may be added to a contract amendment to add additional funding or nonprofits to a contract during an existing contract cycle) unless otherwise specified herein.

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