Richmond City Council
November 18, 2025

PLEASE NOTE: HYBRID MEETING FORMAT

- SPECIAL MEETING OF THE RICHMOND HOUSING AUTHORITY
- REGULAR MEETING OF THE RICHMOND CITY COUNCIL

Tuesday, November 18, 2025, 3:30 p.m.

Community Services Building
440 Civic Center Plaza
Richmond, CA 94804
Members:

Eduardo Martinez, Mayor at Large
Jamelia Brown, Councilmember District 1
Cesar Zepeda, Vice Mayor, District 2
Doria Robinson, Councilmember District 3
Soheila Bana, Councilmember District 4
Sue Wilson, Councilmember District 5
Claudia Jimenez, Councilmember District 6
Jaycine Scott, Housing Authority Tenant Commissioner
NOTICE: MASKS ARE STRONGLY ENCOURAGED!!
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1. KCRT – Comcast Channel 28 or AT&T Uverse Channel 99

2. Livestream online at http://www.ci.richmond.ca.us/3178/KCRT-Live HOW TO SUBMIT PUBLIC COMMENTS:

In Person: Anyone who desires to address the City Council on items appearing on the agenda, including Open Forum, must complete and file a pink speaker’s card with the City Clerk prior to the City Council’s consideration of the item. Once the City Clerk has announced the item, no person shall be permitted to speak on the item other than those persons who have submitted their names to the City Clerk. Each speaker will be allowed up to TWO (2) MINUTES to address the City Council on NON-PUBLIC HEARING items listed on the agenda. Speakers are allowed up to THREE (3) minutes on PUBLIC HEARING items.

Via Zoom: Anyone who desires to address the City Council on items appearing on the agenda, including Open Forum, must raise their hand once public comment is open. The public speakers attending in person will be called first, followed by Zoom participants. Only those public speakers that have their hand raised once the speakers are called will be recognized.

Open Session and City Council: Please click the link below to join the webinar:
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International numbers available: https://zoom.us/u/aehrwCgISx To comment by video conference: click on the Participants button at the bottom of your screen and select the “Raise Your Hand” button to request to speak when Public Comment is being asked for. When called upon, press the unmute button. After the allotted time, you will then be re-muted. ** To comment by phone: you will be prompted to “Raise Your Hand” by pressing “*9” to request to speak when Public Comment is asked for. When called upon, you will be asked to unmuted by pressing *6. After the allotted time, you will then be re-muted. Instructions of how to raise your hand by phone are available at:
https://support.zoom.us/hc/en-us/articles/201362663 -Joining-a-meeting-by-phone. ** **The mayor will announce the agenda item number and open public comment when appropriate.

Via mail: received by 1:00 p.m. the day of the meeting, sent to 450 Civic Center Plaza, 3rd Floor, Office of Nov. 18, 2025 CC Mtg.
2 the Clerk, Richmond, CA 94804.

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Properly labeled public comments will be considered a public record, put into the official meeting record, available after the meeting as supplemental materials, and will be posted as an attachment to the meeting minutes when the minutes are posted: http://www.ci.richmond.ca.us/Archive.aspx?AMID=31 The City cannot guarantee that its network and/or the site will be uninterrupted. To ensure that the City Council receives your comments, you are strongly encouraged to submit your comments in writing in advance of the meeting.

Procedures for Removing Items from the Consent Calendar: Members of the public who request to remove an item from the consent calendar must first discuss the item with a staff member by phone or a back-andforth email discussion, and state the name of the staff member when requesting removal of the item from the consent calendar (by 2 p.m. the day of the meeting). The procedures for discussion do not apply to items sponsored by the mayor or councilmembers.

Any member of the City Council who would like to remove an item from the consent calendar must notify the appropriate staff person and the City Clerk’s Office prior to the meeting. Although members of the City Council are encouraged to ask questions and share concerns with staff ahead of the meeting, they are not required to do so.

The Clerk’s Office must be informed of any requests to remove items from the Consent Calendar. Items removed from the Consent Calendar shall be placed at the end of the agenda for consideration.

CONDUCT AT MEETINGS: Richmond City Council meetings are limited public forums during which the City strives to provide an open, safe atmosphere and promote robust public debate. Members of the public, however, must comply with state law, as well as the City’s laws and procedures and may not actually disrupt the orderly conduct of these meetings. The public, for example, may not shout or use amplifying devices, must submit comment cards and speak during their allotted time, may not create a physical disturbance, may not speak on matters unrelated to issues within the jurisdiction of the City Council or the agenda item at hand, and may not cause immediate threats to public safety.

Click here for City Harassment Policy

Accessibility for Individuals with Disabilities: Upon request, the City will provide for written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary Nov. 18, 2025 CC Mtg.
3 aids or services and sign language interpreters, to enable individuals with disabilities to participate in and provide comments at/related to public meetings. Please submit a request, including your name, phone number and/or email address, and a description of the modification, accommodation, auxiliary aid, service or alternative format requested at least two days before the meeting. Requests should be emailed to [email protected] or submitted by phone at 510-620-6513, ext. 9, or 510-620-6509.

Requests made by mail to City Clerk’s Office, City Council meeting, 450 Civic Center Plaza, Richmond, CA 94804 must be received at least two days before the meeting. Requests will be granted whenever possible and resolved in favor of accessibility.

Unless otherwise noted in an agenda description, all actions taken by the Council include a determination that CEQA does not apply (i.e., the action is not a project and therefore exempt from CEQA).

Disclaimer: The City Clerk's Office translates agendas to enhance public access. Translated agendas are provided as a courtesy and do not constitute legal notice of the meeting or items to be discussed. In case of discrepancy, the English agenda will prevail.

Pages
Nov. 18, 2025 CC Mtg.
4 A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION 3:30 p.m.

B. ROLL CALL
C. CLOSED SESSION
C.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Significant exposure to litigation pursuant to paragraph (2) or (3) of Subdivision (d) [as applicable] of Government Code Section 54956.9) • One case
C.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9) • City of Richmond v. Royal Bank of Canada and JPMorgan Chase City of Richmond v. Royal Bank of Canada, JPMorgan Chase, Public Resources Advisory Group, and the Majors Group
•
C.3 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6)
Agency Representatives: Sharrone Taylor, Jack Hughes, and Lisa Charbonneau
•
Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit
IFPTE Local 21 Mid-Level Management Unit and Executive
Management Units

2. 3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
C.4 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
Property: 1414 Harbour Way South
Agency Negotiator: Dave Aleshire, City Attorney and Emily Combs, Finance Director
Negotiating Parties: Orton Entertainment, LLC
Under Negotiation: Price, Terms of Payment
•
C.5 LIABILITY CLAIMS (Government Code Section 54956.9)
Claimant: Terminal One Development, LLC
Agency Against: City of Richmond
•
Nov. 18, 2025 CC Mtg.
5 D. PUBLIC COMMENT BEFORE CLOSED SESSION (limited to items on the Closed Session agenda only)
E. ADJOURN TO CLOSED SESSION
________________________________________________________ Nov. 18, 2025 CC Mtg.
6 F. SPECIAL MEETING OF THE RICHMOND HOUSING AUTHORITY
5:55 p.m.

G. PLEDGE OF ALLEGIANCE
H. ROLL CALL
I. STATEMENT OF CONFLICT OF INTEREST
J. REPORT FROM THE EXECUTIVE DIRECTOR
K. AGENDA REVIEW
L. HOUSING AUTHORITY OPEN FORUM
M. HOUSING AUTHORITY CONSENT CALENDAR
M.1 Contract with Integrated Pest Control Management, Inc. for Pest Control Services for Richmond Housing Authority
13 ADOPT a resolution and APPROVE a two-year contract with Integrated Pest Control Management, Inc. to provide pest control services for the Richmond Housing Authority in an amount not to exceed $40,000, commencing November 19, 2025, and ending November 19, 2027 – Richmond Housing Authority (Antoinette Terrell/Nanette Beachem/Gregory Palomino 510-621- 1300).

M.2 Contract with Bay Hawk, Inc. for Pavement, Curbing, Sidewalk and Walkway Restoration Services
149
ADOPT a resolution and APPROVE a two-year contract with Bay Hawk, Inc. for pavement, curbing, sidewalk, and walkway restoration in an amount not to exceed $275,200, commencing November 19, 2025, and ending November 19, 2027 – Richmond Housing Authority (Antoinette Terrell/Greg Palamino/Nannette Beacham 510-621-1300).

M.3 Meeting Minutes 312
APPROVE the minutes of the October 7, 2025, regular Housing Authority meeting - City Clerk's Office (Pamela Christian 510-620-6513).

N. ADJOURNMENT
_______________________________________________________ Nov. 18, 2025 CC Mtg.
7 O. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
6:00 p.m.

P. ROLL CALL
Q. STATEMENT OF CONFLICT OF INTEREST
R. AGENDA REVIEW
S. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE DURING

CLOSED SESSION
T. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum) U. OPEN FORUM FOR PUBLIC COMMENT
(public comment on items that remain on the Consent Calendar or items not on the agenda - limited to 2 minutes unless otherwise specified - Back and forth dialogue with the Council is prohibited)
V. CITY COUNCIL CONSENT CALENDAR
(All items placed under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted upon together with a motion and second, without discussion, of any member of the City Council, and each item shall be deemed to have received the action recommended.)
V.1 City Attorney's Office
V.1.a Legal Services Agreement (LSA) with Orbach Huff & Henderson, LLP (Orbach) for Legal Representation
314
APPROVE a new legal services agreement with Orbach Huff & Henderson, LLP, for a total contract amount not to exceed $400,000, for a term beginning November 18, 2025, and ending June 30, 2028, to continue representing the City in tort and police cases – City Attorney’s Office (Kimberly Chin 510-620-6709/Shannon Moore 510- 620-6509).

V.2 City Clerk's Office
V.2.a Meeting Minutes 338
APPROVE the minutes of the October 21 and October 28, 2025, regular City Council meetings - City Clerk's Office (Pamela Christian 510-620-6513).

V.3 City Manager's Office
V.3.a Update on Black Resiliency Project and Fund 353
RECEIVE an update on the State of Black Richmond Report and Black Resiliency Fund – City Manager’s Office (Lashonda White 510- 620-6828/Yahna Williamson 510-650-6574).

Nov. 18, 2025 CC Mtg.
8 V.4 Community Development
V.4.a Contract Amendment No. 2 with Pronto, Inc., dba Infilla 361 APPROVE a second amendment to the contract with Pronto, Inc. dba Infilla to add an additional $125,000, for a total payment limit of $134,995, and extending the term through June 30, 2030, to create a Forum Software for planners to document interpretations of the Zoning Ordinance & a Fee Calculator module for the public, to be paid using applicant fees – Community Development Department (Lina Velasco/Avery Stark 510-620-6706).

V.4.b Authorize Contracts for On-Call Civil & Land Development Plan Check and Inspection Services
406
ADOPT a resolution authorizing on-call Civil & Land Development Plan Check and Related Inspection Services contracts with: (1) 4Leaf, Inc.; (2) Bureau Veritas; (3) CSG Consultants; (4) Ghirardelli Associates; and (5) West Coast Code Consultants (WC3) for asneeded services, in an amount not to exceed $500,000 per firm, from November 18, 2025, to June 30, 2028, with two additional one-year extension options - Community Development Department (Lina Velasco/Avery Stark 510-620-6706).

V.4.c Annual Report for Richmond Industrial Safety Ordinance 489 RECEIVE the 2024 Fiscal Year Annual Performance Review and Evaluation Report from Contra Costa Health regarding the Richmond Industrial Safety Ordinance report pursuant to Richmond Municipal Code Section 6.43.160 - Community Development Department (Lina Velasco 510-620-6706).

V.5 Economic Development
V.5.a Accept Artwork Gifted from Christopher Peterson into the City’s Public Art Inventory
554
APPROVE and ACCEPT the gifted artwork “Mond An-ex” by
Christopher Peterson’s to be added to the City of Richmond Public Art Inventory; and AUTHORIZE the city manager, or their designee to execute the Transmittal of Artwork Agreement and any other documents necessary to finalize the acceptance of the artwork to the City – Economic Development Department (Nannette J. Beacham 510-621-1306/Jordon Nesbitt 510-620-9082).

Nov. 18, 2025 CC Mtg.
9 V.6 Library and Community Services
V.6.a Agreement with the West Contra Costa Unified School District for use of Booker T. Anderson Community Center
602
APPROVE a land use agreement between the City of Richmond and the West Contra Costa Unified School District (WCCUSD), AUTHORIZE a fee waiver to use Booker T. Anderson Community Center for Stege Elementary School’s after school programs and parent meetings for academic years 2024-2026, and RECEIVE an update on the WCCUSD Facility Use Permitting Process –
Community Services Department (LaShonda White/Ranjana
Maharaj/Tetteh Kisseh 510 620-6919).

V.7 Mayor's Office
V.7.a Amend the 2025 Appointments to Committees and Liaison Positions 675 AMEND the appointments for the mayor and councilmembers to Regional Committees, Ad Hoc Committees, and Liaison Positions for the year 2025 to include the Macdonald Avenue Task Force and the Black Resiliency Fund Ad Hoc Committee, and to include
Councilmember Claudia Jimenez in the Macdonald Avenue Task Force as appointed by Mayor Eduardo Martinez - Mayor’s Office (Mayor Eduardo Martinez 510-620- 6503).

V.8 Public Works
V.8.a Abatement Report from the Public Works Director 681 RECEIVE a written abatement report from the public works director - Public Works Department (Daniel Chavarria 510-620-5478).

V.8.b Accept the Booker T. Anderson Community Center Fire Restoration, Infrastructure, and HVAC Projects as Complete
706
ADOPT a resolution accepting the construction of the Booker T.

Anderson Community Center Fire Restoration, Infrastructure, and HVAC Projects as complete; AUTHORIZING the city clerk to record the Notice of Completion with the Contra Costa County Recorder; and AUTHORIZING the city engineer to release applicable bonds and retention – Public Works Department (Josef Munoz 510-620- 6671/Robert Armijo 510-620-5477).

V.8.c Contract with Xebec Data Corporation for Conversion of Electronic Data to an Importable Format for the Utility Bills
711
ADOPT a resolution to APPROVE a sole-source contract with Xebec Data Corporation for conversion of electronic data to an importable format, for a three-year term, in an amount not to exceed $30,000, with an option to extend for two additional one-year terms, in an amount up to $10,000 per year – Public Works Department (Daniel Chavarria 510-620-5478/Ana Crespin 510-307-8095).

Nov. 18, 2025 CC Mtg.
10 V.8.d Construction Agreements with Six On-Call General Contractors for Citywide Construction and Maintenance Services
764
ADOPT a resolution to APPROVE contracts with ATI Restoration, LLC, Bay Hawk, Inc., Marinship Development Interest, LLC, SDM Construction, Surf to Snow Environmental Resource Management, Inc., and Yerba Buena Engineering and Construction, Inc., each in an amount not to exceed $1,500,000, over a three-year term from November 19, 2025, through November 20, 2028; and AUTHORIZE the city manager or their designee to execute agreements with the option to extend each agreement for up to two additional one-year terms, at $500,000 per year – Public Works Department (Wendy Wellbrock 510-307-8108/Robert Armijo 510-620-5477).

V.8.e Cooperative Agreement with the Contra Costa Transportation Authority to Appropriate $180,000 in Measure J Program Funds 1037
ADOPT a resolution AUTHORIZING the city manager to execute Cooperative Agreement No. 28W.05 with the Contra Costa
Transportation Authority (CCTA), participating West County jurisdictions, and transit providers; and ACCEPT and APPROPRIATE $180,000 in Measure J Program 28b funds to support programmatic sidewalk improvements and other eligible transportation safety projects - Public Works Department (Hillal Hamdan 510-620- 1612/Robert Armijo 510-620-5477).

W. NEW BUSINESS
W.1 Update on Officer-Involved Shooting Policies, Body-Worn Camera Standards, and Richmond Mental Health Services Assessment
1063
ADOPT revisions to Richmond Police Department Policies 306 and 429 to: (1) establish required timelines and content for officer-involved shooting public communications; and (2) confirm that body-worn camera (BWC) release standards are aligned with state law, including California Government Code §7923.625 and Assembly Bill 748 and RECEIVE an update on the plan to conduct an assessment of mental health services in Richmond – City Manager’s Office/Richmond Police Department/Community Services Department (Shasa Curl 510-620-6512/Tim Simmons 510-620-1802/LaShonda White 510-620-6828).

W.2 Purchase of Encrypted Mobile Radios from Motorola Solutions for the Police Vehicles and Motor Unit
1193
APPROVE the purchase of up to 45 police radios (combination of mobile and portable) from Motorola Solutions for an amount not to exceed $350,000, which includes a 7.5 per contingency – Police Department (Chief Bisa French 510- 621-1802).

X. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)(limited to two minutes per Councilmember) Y. ADJOURNMENT
Nov. 18, 2025 CC Mtg.
11 ________________________
Nov. 18, 2025 CC Mtg.
12

November 18, 2025
Economic Development
Richmond Housing Authority
DATE: November 18, 2025
TO: Chair Martinez and Members of the Board of
Commissioners of the Richmond Housing Authority
(RHA)
FROM: Antoinette Terrell, RHA Executive Director
Nannette Beacham, Director of Economic Development
Gregory Palomino, Administrative Assistant
Subject: Contract with Integrated Pest Control Management, Inc. for Pest Control Services for Richmond Housing Authority FINANCIAL IMPACT: The proposed total two-year not to exceed cost of $40,000 will be funded through the U.S. Housing and
Urban Development’s (HUD) annual allocation of
Operation Subsidy and rent from Public Housing
Residents. Appropriations are included within the
approved fiscal year 2025-2026 budget and will be
budgeted accordingly in subsequent fiscal year budgets
(Account String: 44545191-400541).

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
ISSUE:

The Richmond Housing Authority (RHA) requires Pest
Control Services to maintain health and safety for the
tenants of Nystrom Village.

AGENDA
REPORT
13

November 18, 2025
RECOMMENDED ACTION: ADOPT a resolution and APPROVE a two-year contract with Integrated Pest Control Management, Inc. to provide pest control services for the Richmond Housing Authority in an amount not to exceed $40,000, commencing
November 19, 2025, and ending November 19, 2027 –
Richmond Housing Authority (Antoinnette Terrell/Nanette Beachem/Gregory Palomino 510-621-1300).

DISCUSSION:

The Richmond Housing Authority requires pest control services to maintain health and safety at the Nystrom Village site. To secure these services, a Request for Qualifications (RFQ) was issued on July 28, 2025, and closed on August 25, 2025 (Attachment 1). A total of fifty-seven (57) vendors were notified, fifteen (15) prospective bidders downloaded the RFQ, and RHA received three (3) bids (Attachment 2).

The RFQ evaluation criteria were as follows:

Evaluation Criteria Maximum Points
Quality of the Proposal 5
Work Plan & Understanding 25
Experience 25
References 5
Proposed Costs 35
MWBE/Section 3 Contractors 5
Total 100
The selection committee reviewed all proposals and the average scores are as follows (Attachment 3):
 Integrated Pest Control Management, Inc – 82 Points
 Pestec – 82 Points
 Holley’s Four Seasons Pest Solutions – 56 Points
From the initial scoring of the selection committee, Integrated Pest Control Management, Inc and Pestec tied with an average score of 82. Pestec scored higher in the Work Plan & Understanding and Experience categories, while Integrated Pest control Management, Inc scored higher in the Proposed costs category which lead to the tie (Attachment 3).

Prior to releasing the RFQ, RHA conducted an Independent Cost Analysis to establish a reasonable estimate for pest control services (Attachment 6). Upon the Contracting Officer reviewing the submitted proposals and the selection committee’s evaluations, it was determined that Pestec’s proposed pricing was significantly higher than the cost analysis. Based on this finding the Contracting Officer determined that Pestec’s significantly higher bid cost is not in the best interest of the City of Richmond or the Housing Authority. Specifically, the cost of the Rodent Management Station Instillation, 14

November 18, 2025
the monthly service to monitor the stations, and the quarterly pest exclusion services were deemed to be unreasonable (Attachment 5).

Accordingly, the City staff recommend City Council adopt a resolution and approve the contract to Integrated Pest Control Management, Inc. for an amount not to exceed $40,000 commencing November 19, 2025, and ending November 19, 2027.

DOCUMENTS ATTACHED:

Attachment 1 – RHA Pest Control RFQ
Attachment 2 – BidSummary132265 (Pest Control)
Attachment 3 – Pest Control Scoring Matrix
Attachment 4 – Integrated Pest Control Management, Inc. Bid Attachment 5 – Pestec Bid
Attachment 6 – ICA Form RHA Pest Control
Attachment 7 – Proposed Pest Control Contract
Attachment 8 – RHA Resolution Pest Control
15

Request for Qualifications
(RFQ)
Residential Pest
Control Services for
Richmond Housing
Authority
RFP Release Date:

July 25, 2025
Qualifications Due by:
2:30 PM on August 25, 2025
Submit Qualifications through:

City of Richmond Bids Online
RFQ Contact:

Gregory Palomino
Admin. Assistant
[email protected]
16

Table of Contents
I. Introduction …………………………………………………………………………….………3
II. Scope of Services…………………………………………………………….……. ….…….4-6 III. Timeline ………………………………………………………………………….….…………6
IV. Contract Terms and Conditions …………………………………………….….…………6-7 V. Proposal Submittal Guidelines.………………………….…………….………...…………8 VI. Required Submission Package …………………………….…………………….……….9 VII. Evaluation and Selection Criteria ………………………….…………………….………10-11 VIII. Special Conditions ……………….………………………………………………….…….11-14 Attachments
Attachment A: Standard Contract (Sample)
Attachment B: Insurance Requirements – Type 1: Consultants and Contractors Attachment C: Richmond Sanctuary City Contracting Ordinance Attachment D: Sanctuary City Compliance Statement
Attachment E: HUD Table 5.1
Attachment F: HUD Forms 5370-C
Attachment G: Limited Liability Company Resolution
Attachment H: Disclosure Statement for LLC
Attachment I: RHA WMBE Section 3 Business Certification 17

Section I: Introduction
Purpose
The Richmond Housing Authority (RHA) is to solicit qualified firms residential pest control services for the Nystrom Village property.

The City of Richmond
The City of Richmond (COR) was incorporated in 1905 after the Santa Fe Railroad established its western terminus at Point Richmond in 1899, with ferry service to San Francisco. The City grew significantly at the onset of World War II with the opening of the Kaiser Richmond Shipyards at Richmond’s South Shoreline in 1941 (its population quadrupled from 23,600 in 1940 to over 93,700 in 1943), as tens of thousands of new residents immigrated to the City to work in the shipyards, many of whom were Black. During the decades that followed, major developments such as Marina Bay, the Hilltop Shopping Center, the Knox Freeway, and Richmond Parkway shaped the economy and geography of Richmond. Residential development continued, and thousands of Asian and Pacific Islander and Latino persons immigrated to the community. Today, Richmond is a diverse and growing maritime, industrial, and residential community, with a population of over 110,000. The City is located on a peninsula 16 miles northeast of San Francisco, directly across the San Francisco Bay, and has a total area of 56 square miles, of which 33.7 are land area and 22.3 are water area.

Richmond Housing Authority
The RHA is a municipal corporation that is federally funded and regulated primarily under the U.S. Housing Act of 1937 as amended (42 USC 1437 et seq.). Created as a state agency in 1941 under the State Housing Authorities Law (Health & Safety Code Section 34200 et seq.), the RHA is bound by federal, state, and local laws.

The RHA serves the Richmond community by providing affordable housing and support services to low-income families, individuals, and seniors. The RHA is committed to improving the quality of life for its residents and fostering strong, vibrant communities.

RFQ Overview
This RFQ describes the scope of work, contract terms, proposal submission requirements, and evaluation criteria for a residential pest control services contract. 18

Section II: Scope of Services
The main property site, owned and managed by RHA, is known as Nystrom Village. It comprises 51 wood-frame duplexes built in 1941, totaling 100 residential units. Spread over four (4) blocks and nine (9) acres, the site is located between Florida Avenue and Virginia Avenue (north to south), and South 13th Street and South 16th Street (east to west) in Richmond, CA 94804. The property has a mix of 1-, 2-, and 3-bedroom units. 19

RHA is seeking a qualified firm to perform pest control services on both a preventative maintenance schedule and on a as-needed basis with the primary objective to minimize pest activity and ensure a healthy, safe and comfortable living environment for all residents.

The selected firm must employ an Integrated Pest Management philosophy, prioritizing nonchemical methods as the primary approach to pest control with pesticides used only as a last resort. COR also prohibits the use of any pesticide containing organophosphates or carbamates without an emergency exemption as detailed in Richmond Municipal Code Chapter 9.28 (Pest Control) and Chapter 9.48 (Integrated Pest Management).

The selected firm shall provide all labor, equipment, supervision, materials, transportation, and incidentals necessary to perform services professionally and effectively. All technicians must be licensed, insured, trained and adhering to all property rules including resident privacy and access procedures.

As-Needed / On Demand Infestation Management
These services are performed as-needed in response to reported active pest infestations or significant concerns within individual units or specific exterior areas by property management.

This includes but is not limited to:
 The Contractor shall respond to service requests initiated by property management within 24-48 business hours of notification.
 Thorough Inspection: Comprehensive inspection to identify the specific pest, its source, extent of the infestation, and contributing factors within the reported unit or affected exterior area.
 Interior and/or Exterior Treatment: Application of appropriate techniques to eliminate the specific pest infestation.

1. Being able to treat bedbugs is a mandatory requirement.  Resident Preparation: Provide clear and concise instructions for residents on how to prepare their units for specific treatments to maximize effectiveness.  Follow-up: Conduct necessary follow-up visits to ensure the complete eradication of the reported pest issue.
 Reporting: A detailed service ticket or electronic report must be provided to property management after each service visit. This report should include:

1. Date and time of service

2. Area services

3. Pest identified

4. Treatment method used

5. Observations

6. Recommendations for property management or resident

7. Technician name and signature
Preventative Maintenance Schedule
20

These services are performed on a fixed, scheduled basis to proactively manage pests and to maintain a protective barrier around the property. This includes, but is not limited to:
 Monthly

1. Exterior Rodent Control (Bait Box Service) – this service will be performed monthly which includes inspection, monitoring, and replenishment of exterior tamper-resistant rodent bait stations placed around all duplex units and waste areas with reporting of activity and recommendations.
 Quarterly

1. Physical Exclusion – Identifying and sealing small cracks, crevices, holes and small gaps around the duplexes.

2. Reporting – Identifying and reporting on conditions like overgrowth, excessive moisture, or debris and providing recommendations to property management.

Section III: Timeline
The tentative time schedule for this contract is as follows:

1. Proposal deadline …………………………………...…………. Monday, August 25, 2025

2. Proposal evaluations begins………………………………….. Tuesday, August 26, 2025

3. Contractor selection ……………………………………....…Tuesday, September 2, 2025 Once a contractor is selected by RHA the contract needs to be approved by the Board of Commissioners. In general, this process takes approximately five to seven weeks after selection.

Section IV: Contract Terms and Conditions
Contract Term
The contract shall be awarded for a two-year period.

Licenses
The successful Contractor and all subcontractors used in the work will be required to hold or to obtain a City of Richmond business license for which the fee will not be waived. Prior to the start of work, the successful Contractor shall obtain all other required permits from the City of Richmond, for which the fees will not be waived. The successful Contractor shall also obtain any other permits required from other agencies for the completion of the project, for which the fees will not be waived.
21

General Conditions of the Contract
Contractor and all subcontractors shall comply Table 5.1 of HUD Handbook No. 7460.8 REV 2 (Attachment E) and HUD Form 5370-C General Conditions for Non-Construction Contacts Section II (Attachment F) which is incorporated into the Contract Documents by this reference.

Vendor Eligibility and Debarment Check
By submitting a proposal, the contractor certifies that neither it nor its principals (including partners, officers, directors, owners, and primary management staff) are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency. RHA reserves the right to verify the eligibility of any proposer, including but not limited to, checking the System for Award Management (SAM.gov) database for active exclusions. Any contractor found to be debarred or excluded at the time of proposal submission or prior to contract award will be deemed nonresponsive and their proposal will be rejected. Furthermore, all proposers are required to possess an active Unique Entity Identifier (UEI) issued through SAM.gov. If your organization does not currently have a UEI, you must initiate the registration process on SAM.gov to obtain one. Any contractor found to be debarred or excluded, or lacking an active UEI, at the time of proposal submission or prior to contract award will be deemed non-responsive and their proposal will be rejected. The successful Contractor shall be required to maintain this eligibility and active UEI throughout the entire contract term.

Sanctuary City Contracting Ordinance
The Richmond Sanctuary City Contracting Ordinance No. 12-18 (Attachment C) prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Proposers must submit the attached Sanctuary City Compliance Statement with their Proposal (Attachment D).

Limited Liability Company Disclosure Statement
Resolution No. 86-21 (Attachment G), approved by City Council on July 6, 2021, requires disclosure of the identities of beneficial & responsible owners of Limited Liability Corporations (LLC). Proposers must submit the attached Disclosure Statement of Limited Liability Companies Form with their Proposal (Attachment H).

Insurance Requirements
Contractor shall maintain in full force and effect during the entire contract term the Insurance Requirements as described in “City of Richmond - Insurance Requirements -” Type 1 – Consultants and Contractors (Attachment B). Please pay special attention to the requirements as blanket coverages will not be accepted. 22

Section V: Proposal Submission Guidelines
Electronic Proposals shall be submitted via the City’s secure online bidding system. All required sections of the proposal must be submitted via the website. Contractor is solely responsible for “on time” submission of their electronic proposal. The Bid Management System will not accept late proposals, and no exceptions shall be made. Contractors will receive an e-bid confirmation number with a time stamp from the Bid Management System indicating that their bid was submitted successfully. The City will only receive those proposals that were transmitted successfully.

Interested parties may download copies of the above-mentioned proposal by visiting the City's web site, www.ci.richmond.ca.us/bids. To download RFQ, new vendors will be required to register. Once the vendor downloads any documents relative to a solicitation, that vendor's name will appear on the Prospective Bidders list for that project and will receive any addenda or notifications relating to the RFQ.

All proposals must be submitted by 2:30 PM on Tuesday, August 19, 2025 Proposals should be well-organized and address all aspects of the RFQ. Include information on your company profile and experience, relevant project examples, your proposed staffing plan, pricing structure, and references.

All questions and requests for clarification regarding the RFQ must be submitted in writing by 10:00AM, on August 12, 2025, via the BidsOnline system under the Q&A tab.

Staff will provide responses in writing to all questions and post them on the RFQ website for reference by all interested vendors.

The RHA reserves the right to conduct interviews with shortlisted vendors. Proposals become the property of the COR and the RHA and may be subject to public disclosure after the selection process is complete.

Any party submitting a proposal shall not contact or lobby any City Council member, City official, employee (except those specified for contact) or agent regarding the RFQ. Any party attempting to influence or circumvent the RFQ, bid submittal, and review process may have their proposal rejected for violating this provision of the RFQ.
23

Section VI: Required Submission Package
The submission package must also include the following:

1. Cover sheet referencing this RFQ with the name of the firm, contact information, number of employees, and location of office(s).

2. Firm’s Experience: Demonstrate your firm’s experience in jobs similar in scope as described in this solicitation. Provide your firm’s capability and methodology of rendering the services outlined and summary of experience. Proof of licensing. o Additional points will be awarded to firms able to service bedbug infestations.

3. References: Provide references of customers, clients, or owners for whom you have delivered similar services. Please include statements or letters of recommendation from customers/clients describing job performance and service. Provide the point of contact, telephone number, email, title, and relation to you. RHA intends to contact these references to determine reliability, job performance, service, and other information.

4. Proposed Work Plan:
i. Detailed methodology for both the Preventative Maintenance Services and On Demand / Infestation Management services.
ii. Sample service reports and summary reports
iii. Response times for services

5. Proposed Rates and Fees:
i. A flat monthly or quarterly fee for all Preventative Maintenance Services ii. As Needed / On-Demand Pricing, such as per Service call, per Hour (if applicable) and per treatment type (e.g. rodent removal, bedbugs, cockroaches, etc.).

6. Completed Attachments: Proposers must submit the attached Sanctuary City Compliance Statement with their Proposal (Attachment D) and Disclosure Statement of Limited Liability Company Form (Attachment H), if applicable RHA WMBE Section 3 Business Certification (Attachment I).
24

Section VII: Evaluation and Selection Criteria
The selection committee will evaluate, and rate proposals based on the following criteria:

All proposals will be reviewed to determine conformance with the RFQ requirements. Failure to meet the requirements may be cause for rejection of the proposal. Any proposal which is incomplete, conditional, or contains irregularities will be rejected.

RHA Reserves the right to:
● Select any proposal as a basis for written or oral communication with any or all of the companies or individuals when such action is considered to be in the best interest of the City of Richmond.
● Exercise discretion and apply its judgment with respect to selection of any proposals submitted.
● Reject all proposals.

Depending on the content as determined by the selection committee, COR and RHA may conduct interviews of the top-ranking firms before final selections are made.

The total points for both the interview and the written proposal combined shall be used to determine the top candidate(s). The selection committee may then consider references and responsibility before selecting the finalist. The selection committee shall select the Proposer that Evaluation Criteria Maximum Points
Quality of the Proposal
o Overall quality and professional appearance of the proposal submitted, based upon the opinion of the evaluators.
5 Work Plan & Understanding
o Quality of the proposed plan for completing the services. o Understanding of RHA’s requirements.
25 Experience
o Demonstrated successful past performance and experience including similar scope.
25 References
o Positive references from previous clients and experience with Public Housing Agencies
5 Proposed Costs
o Overall cost competitiveness

35 MWBE / Section 3 Contractors
o WMBE Business Listing
o Section 3 Contractor
5 Total Potential Points 100
25

is evaluated to be most competitive, and whose response is deemed to be in the best interest of this requirement.

RHA may negotiate elements of the contract as required to best meet the needs of RHA, with the apparent successful Proposer. If, during contract negotiations and/or during the terms of the agreement, the Successful Proposer finds that the requirements can be met in a more advantageous way, the successful Proposer shall notify RHA in writing of such finding. RHA may include such changes in the Contract.

If RHA determines, in the course of negotiations, that a satisfactory contract cannot be executed in a timely fashion, RHA may reject the successful Proposer and either terminate the procurement process or initiate negotiations with other Proposers in the order of their relative ranking.

Section VIII: Special Conditions
Reservations
This RFQ does not commit the City of Richmond or the Richmond Housing Authority to award a contract, to defray any costs incurred in the preparation of a proposal pursuant to this RFP, or to procure or contract for work. RHA may reject a proposal without providing the reason(s) underlying the declination. A failure to award a contract to the proposer with the lowest cost proposal shall not constitute a valid cause of action against RHA.

Public Records
All proposals submitted in response to this RFQ become the property of the City of Richmond and public records and, as such, may be subject to public review. Documents protected by law from public disclosure will not be disclosed by the City of Richmond if clearly marked with the word "confidential" on each applicable page. Trade secrets may be marked as confidential only to the extent they meet the requirements of California Government Code section 6254.7. Only information claimed to be a trade secret at the time of submission to the City of Richmond and marked as "confidential" will be treated as a trade secret.

Right to Cancel
COR or RHA reserves the right to cancel or revise, for any or no reason, in part or in its entirety, this RFP. If COR or RHA cancels the RFQ prior to the deadline for proposals or revises the RFP, notification will be placed on the City of Richmond’s BidsOnline System www.ci.richmond.ca.us/bids.

Additional Information
COR or RHA reserves the right to request additional information and/or clarification from any or all proposers to this RFQ but is under no obligation to do so. 26

HUD Section 3 Clause

1. The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (Section 3). The purpose of Section 3 is to ensure that economic opportunities, most importantly employment, generated by certain HUD financial assistance shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly those who are recipients of government assistance for housing or residents of the community in which the Federal assistance is spent.

2. The parties to this contract agree to comply with HUD's regulations in 24 CFR part 75, which implement Section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the Section 3 regulations

3. The Award Recipient, Contractor, or Development Owner agrees to send to each labor organization or representative of workers with which the Award Recipient, Contractor, or Development Owner has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the Award Recipient, Contractor, or Development Owner’s commitments under this Section 3 clause and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the Section 3 preference, shall set forth the minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each, and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin.

4. The Award Recipient, Contractor, or Development Owner agrees to engage in qualitative efforts including but not limited to:
a. Engaging in outreach efforts to generate job applicants who are Targeted Section 3 Workers.
b. Providing training or apprenticeship opportunities.
c. Providing or referring Section 3 Workers to services supporting work readiness and retention (e.g., work readiness activities, interview clothing, test fees, transportation, childcare).
d. Engaging in outreach efforts to identify and secure bids from Section 3 business concerns.
e. Engaging in outreach and referrals with the state’s one-stop system of the Workforce Innovation and Opportunity Act.

5. The Award Recipient, Contractor, or Development Owner agrees to include this Section 3 clause in every subcontract subject to compliance with regulations in 24 CFR part 75 and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this Section 3 clause, upon a finding that the subcontractor is in 27

violation of the regulations in 24 CFR part 75. The Award Recipient, Contractor, or Development Owner will not subcontract with any subcontractor where the Award Recipient, Contractor, or Development Owner has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR part 75.

6. The Award Recipient, Contractor, or Development Owner must meet the requirements of 24 CFR part 75.19, regardless of whether Section 3 language is included in agreements, program regulatory agreements, or contracts. These requirements include:
a. Employment and Training
i. To the greatest extent feasible and consistent with existing Federal, state, and local laws and regulations, contractors covered by this subpart will ensure that employment and training opportunities arising in connection with Section 3 projects are provided to Section 3 Workers within the metropolitan area (or nonmetropolitan county) in which the project is located.
ii. Where feasible, priority for opportunities and training should be given to:

1. Section 3 Workers residing within the service area or the neighborhood of the project.

2. YouthBuild participants
b. Contracting
i. To the greatest extent feasible and consistent with existing Federal, state, and local laws and regulations, recipients covered by this subpart shall ensure contracts for work awarded in connection with Section 3 projects are provided to business concerns that provide economic opportunities to Section 3 Workers residing within the metropolitan area (or nonmetropolitan county) in which the project is located. ii. Where feasible, priority for contracting opportunities should be given to:

1. Section 3 business concerns that provide economic opportunities to Section 3 Workers residing within the service area or the neighborhood of the project.

2. YouthBuild programs

7. The Award Recipient, Contractor, or Development Owner will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed and (2) with persons other than those to whom the regulations of 24 CFR part 75 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR part 75.

8. Noncompliance with HUD's regulations in 24 CFR part 75 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUDassisted contracts.

9. With respect to work performed in connection with Section 3 covered Indian housing assistance, Section 7(b) of the Indian Self-Determination and Education Assistance Act 28

(25 U.S.C. 450e) also applies to the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible, (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian-owned Economic Enterprises. Parties to this contract that are subject to the provisions of Section 3 and Section 7(b) agree to comply with Section 3 to the maximum extent feasible but not in derogation of compliance with Section 7(b).

10. The Award Recipient, Contractor, or Development Owner agrees to comply with all monitoring, reporting, recordkeeping, and other procedures specified the United States Department of Housing and Urban Development (HUD). All documentation, contracts, and records should be retained for a minimum of five years from the date the project has been completed or seven years from the date of the contract if the completion date is unknown. The Award Recipient, Contractor, or Development Owner is responsible for providing Section 3 performance metrics and supporting documentation for all its subrecipients, contractors, and subcontractors, as applicable. 29 City of Richmond
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50 Scoring Matrix for Pest Control
Richmond Housing Authority
Scorer 1 Scorer 2 Scorer 3 Total Score Average
Score
Integrated
Pest Control
Management,
Inc
60 99 87 246 82
Pestec
86 95 65 246 82
Holley’s Four
Seasons Pest
Solutions
37 58 73 168 56
Evaluation Criteria and
Scoring from Selection
Committee
Maximum
Points
Integrated Pest
Control
Management, Inc
Total Scores
Pestec
Total Scores
Quality of the Proposal
o Overall quality and professional appearance
of the proposal submitted, based upon the
opinion of the evaluators.
5 13 15
Work Plan & Understanding
o Quality of the proposed plan for completing
the services.
o Understanding of RHA’s requirements.
25 62 75
Experience
o Demonstrated successful past performance
and experience including similar scope.
25 60 75
References
o Positive references from previous clients and
experience with Public Housing Agencies
5 12 6
Proposed Costs
o Overall cost competitiveness
35 94 70
MWBE / Section 3 Contractors
o WMBE Business Listing
o Section 3 Contractor
5 5 5
246 246
51 Residential Pest Control
Services for Richmond Housing
Authority (Nystrom Village)
Submitted by:

Integrated Pest Control
Management, Inc. (IPCM)
Hernan Alescio
1910 S Archibald Avenue, Suite G
Ontario, CA 91761
626-533-3292
[email protected]
52 1910 S Archibald Avenue, Suite G
Ontario, CA 91761 2
Introduction
Integrated Pest Control Management, Inc. (IPCM) is pleased to submit this proposal to provide residential pest control services for the Richmond Housing Authority (RHA) at Nystrom Village.

With more than 20 years of specialized experience serving housing authorities, municipalities, and multi-family housing, IPCM delivers reliable, compliant, and environmentally conscious pest management solutions.

Our licensed and certified team uses Integrated Pest Management (IPM) strategies to proactively prevent infestations, resolve active pest issues, and maintain safe, comfortable living environments for residents.

Firm Experience
• 10+ years in housing authority & municipal pest
management
• Specialized in multi-family housing, HUD programs, schools, and sensitive environments
• Credentials: Structural Pest Control License, NPMA member, Green Shield Certified, HUD Section 3 compliant, etc.
• Sample projects: housing authorities, large school districts, and county contracts (pull highlights from your references list).

Proposed Work Plan
A. Understanding of Requirements
53 1910 S Archibald Avenue, Suite G
Ontario, CA 91761 3
• 100 units across 51 duplexes, built in 1941 → historic, highdensity housing → higher risk of pests. • Emphasis on protecting resident health, meeting HUD/CSUstyle reporting standards, and compliance with Richmond IPM ordinances.

B. Routine Preventive Services
• Monthly rodent and insect monitoring, exterior bait station service, documentation.
• Quarterly exclusion, sanitation, and property condition reporting.

C. On-Demand Services
• 24–48 hour response window.
• Treatment protocols for rodents, bedbugs, cockroaches, ants, and general pests.
• Follow-up & resident preparation (multi-language handouts).

D. Digital Reporting (PestPac by WorkWave)
• 24/7 online portal with logs, mapping, chemical use tracking. • Real-time technician notes with photos.
• Exportable records for compliance.

E. Staffing & Supervision
• Assigned lead technician for RHA with back-up coverage. • Supervisory QA inspections.

F. Implementation Plan (90 Days)
54 1910 S Archibald Avenue, Suite G
Ontario, CA 91761 4
• Day 1–30: Initial inspection, device placement, property mapping, resident education.
• Day 31–60: Routine service + adjustments based on activity data.
• Day 61–90: Full optimization and baseline reporting.

G. Quality Control & KPIs
• Response times tracked in PestPac.
• Monthly reports of activity, treatments, and trends.
• Quarterly RHA review meeting.

Scope of Work & Pest Coverage
In accordance with RHA’s RFQ, IPCM shall furnish all labor, materials, equipment, supervision, transportation, and chemicals necessary to provide ongoing IPM services for the 100 residential units across Nystrom Village.

Routine Preventative Services
• Monthly Services
o Inspection, servicing, and replenishment of tamperresistant exterior rodent bait stations. o Monitoring of rodent and insect activity.
o Documentation and reporting of findings.
• Quarterly Services
o Exclusion work: sealing of small cracks, crevices, and entry points.
o Sanitation and property condition reports (overgrowth, moisture, debris).
55 1910 S Archibald Avenue, Suite G
Ontario, CA 91761 5
On-Demand Infestation Management
• Response Time: Within 24–48 hours of request.
• Inspection: Identify pest species, extent of infestation, and contributing factors.
• Treatment: Immediate, targeted treatment for the reported pest.
• Follow-Up: Re-inspection and retreatment until resolution. • Resident Preparation: Clear guidelines provided in multiple languages to maximize treatment effectiveness.

Covered Pests
• General Pests: Ants, cockroaches, spiders, silverfish, earwigs, beetles, pantry pests.
• Rodents: Mice, rats.
• Bedbugs: Inspection, preparation instructions, heat/chemical treatment, and follow-ups (mandatory service).
• Occasional Invaders: Fleas, mites, and other pests common to multi-family housing.
•
•
•
56 1910 S Archibald Avenue, Suite G
Ontario, CA 91761 6
Property Details
The Richmond Housing Authority (RHA) has requested pest control services for Nystrom Village, which consists of:
• 51 wood-frame duplexes (built in 1941)
• 100 residential units in total
• A mix of 1-, 2-, and 3-bedroom units
• Property spans 4 blocks and 9 acres
• Located between Florida Avenue and Virginia Avenue (northsouth), and South 13th Street to South 16th Street (east-west), Richmond, CA 94804
This historic community requires a professional pest management program designed to protect residents’ health, comfort, and quality of life while preserving the integrity of the property.

Property Pictures
57 1910 S Archibald Avenue, Suite G
Ontario, CA 91761 7
Property Diagram
58 1910 S Archibald Avenue, Suite G
Ontario, CA 91761 8
Proposed Rates and Fees
Service Category Description Unit / Frequency Proposed Fee Preventative
Maintenance (Based on 20
Exterior Bait Sta2ons
around the property)
Exterior Rodent Control
(Bait Box Service),
physical exclusion,
quarterly reporting, and
routine inspections
across Nystrom Village.

Flat Monthly Fee $ 495.00
Same services listed
above, if billed
quarterly.

Flat Quarterly Fee $ 742.00
On-Demand / As-Needed
Services
General Service Call
(inspection, treatment,
reporting)
Per Service Call $ 250.00
Hourly Service Rate (if
applicable) Per Hour $ 125.00
Rodent Removal Per Treatment $ 125.00
Bedbug Treatment
(mandatory service)
Per Unit Treated $ 465.00
Cockroach Treatment Per Unit Treated $ 250.00
Ant Treatment Per Unit Treated $ 250.00
Other Pest Treatment,
Bee Treatments up to 12
feet, (no structural
removal)
Per Treatment $ 300.00
59 1910 S Archibald Avenue, Suite G
Ontario, CA 91761 9
Digital Reporting System
IPCM uses PestPac by WorkWave for service documentation and reporting:
• Real-time service logs with technician notes.
• Photos of inspected/treated areas.
• Trap and bait station mapping.
• Chemical use logs (DPR compliance).
• Online access for RHA management with historical trend reports.

Certifications & Compliance
• ✅ California Structural Pest Control License – Branch 2 • ✅ Licensed & Insured (General Liability + Workers’
Compensation)
• ✅ NPMA Member – National Pest Management Association
• ✅ Green Shield Certified – Eco-friendly pest control
• ✅ HUD Section 3 Compliant
• ✅ CA Healthy Schools Act & IPM Certified
60 1910 S Archibald Avenue, Suite G
Ontario, CA 91761 10
References

1. Management Pro: PO BOX 3661 Riverside, CA 92519
Manager: Kevin 951-640-3339
Monthly services to 15 properties. Consists of general pest, bed bug services, bee services and rodent services.

2. City of Menifee: 29844 Haun Rd. Menifee, CA 92586
Director: Maritsa Ramirez 751-723-3892
[email protected]
Monthly services at 26 locations for general pest, animal trapping, bee services, gopher and squirrel services.

61 1910 S Archibald Avenue, Suite G
Ontario, CA 91761 11

3. Union Rescue Mission: 545 S San Pedro St. Los Angeles, CA 90013
Director of Facilities: Maurice Ochoa 213-316-2732
[email protected]
Monthly and weekly services for general pest control, bed bug inspections, bed bugs chemical services, bed bug heat jobs, K9 bed bug inspections, bird exclusions and clean outs, rodent exclusions, and animal trapping.

4. Solano County: 675 Texas St. Ste 2500 Fairfield, CA 94533 Facilities Operations Supervisor: Michael Patrick 707-784-6335 [email protected]
Monthly and weekly services to 27 properties. Consists of general pest, bed bug services, bee services, rodent services, bee services and mosquito maintenance.

5. Beaumont Unified School District: 350 W Brookside Ave.

Beaumont, CA 92223
Maintenance and Operations: Arthur Lozano 951-845-1631 Ext 7 [email protected]
Monthly services at 19 school sites. Consists of general pest, fire ants, gopher/squirrel services, nutrition monthly services.

Why Choose IPCM, Inc.

Integrated Pest Control Management, Inc. (IPCM) is uniquely qualified to serve the Richmond Housing Authority because:
• Proven Housing Experience – IPCM has extensive experience providing pest control in multi-family housing communities, 62 1910 S Archibald Avenue, Suite G
Ontario, CA 91761 12
affordable housing programs, and sensitive environments where safety and compliance are paramount.
• Integrated Pest Management (IPM) Philosophy – We
prioritize non-chemical methods such as exclusion,
monitoring, and prevention, with chemical treatments used only as a last resort — fully aligned with Richmond’s IPM ordinances.
• Resident-Centered Approach – Our technicians are trained to respect resident privacy, provide clear preparation
instructions, and follow up to ensure complete resolution of issues.
• Comprehensive Reporting – IPCM utilizes digital reporting technology to provide immediate, transparent documentation of services, pest activity, and recommendations after every visit.
• Bedbug Treatment Capability – We meet the mandatory
requirement for professional bedbug treatment and offer proven, effective solutions.
• Commitment to Compliance & Safety – IPCM maintains all required licensing, insurance, and certifications, ensuring that RHA receives fully compliant and professional service.

Conclusion
IPCM Inc. is committed to partnering with the Richmond Housing Authority to ensure Nystrom Village remains a safe, healthy, and pest-free community. Our IPM approach, advanced reporting, and experienced team will provide RHA with full transparency, compliance, and reliable pest control services.

We appreciate the opportunity to submit this proposal and look forward to serving the RHA.
63 64
65 1
RFQ: Residential Pest Control Services for Richmond
Housing Authority
August 25, 2025
66 2

1. Cover Sheet
RFQ Response for Richmond Housing Authority – Nystrom Village Company Name: Agurto Corporation dba Pestec
Primary Contact: Diane McCorriston
● Phone: 925-757-2945
● Email: [email protected]
● Website: www.pestec.com
Secondary Contact & Contract Administrator: Carlos I. Agurto, President ● Email: [email protected]
Number of Employees: 45+ across three locations
Office Locations:
● 3800 Delta Fair Blvd, Antioch, CA 94509 (Servicing location for RHA) ● 3450 3rd St, 3F, San Francisco, CA 94124 (San Francisco Branch) ● 888 N. First St, Ste. 209, San Jose, CA 95112 (South Bay Branch) 67 3

2. Firm’s Experience
Company Overview
Pestec was founded in 1985 in California as an owner-operated structural pest control company. Founder Luis Agurto Sr.’s background in agronomy and urban Integrated Pest Management (IPM) in Central America shaped Pestec’s approach to environmentally responsible pest management.

Pestec has 40 years of experience in structural pest management, specializing in multi-unit housing, public health pests, and training other pest management professionals. Certifications include Green Shield Certified and EcoWise Certified.

Key partnerships with the San Francisco Mayor’s Office of Housing and Community Development and other Bay Area public and private housing organizations demonstrate proven experience delivering IPM programs at scale.

The Pestec Difference
● Innovation Discovery: Combining the best science, technology, and traditional IPM knowledge.
● Service Design: Ecology-based diagnosis and preventive strategies addressing structural, operational, and human factors.
● IPM Delivery: Multi-level treatment, ongoing maintenance, and staff/resident education for sustainable outcomes.

Public Housing Experience
● Held the first comprehensive public housing IPM contract in the U.S. (San Francisco Housing Authority)
● Replicated successes in public and private housing projects since then ● 5,000+ public housing units successfully prepared for major renovations (2015- 2016) ● 20+ years SRO/MUH experience in San Francisco
● 200+ total units in ongoing multi-unit housing programs ● Proven model that has been replicated in other housing authorities ● 10+ years of IPM demonstration grant partnerships with the San Francisco Environment Department (SFE) and the California Department of Pesticide Regulation (DPR) 68 4
Methodology

1. Inspection & Monitoring
● Comprehensive baseline assessments for each unit and common area. ● Advanced monitoring using sticky traps, pheromone lures, and rodent sensors. ● Digital documentation via PestPac for transparency, traceability, and communication with site staff.

2. Preventive Maintenance
● Physical exclusion: seal gaps, cracks, utility penetrations. ● Sanitation & environmental management: waste storage, moisture mitigation, vegetation control, debris removal.
● Scheduled inspections: monthly and quarterly visits with threshold-based interventions.

3. Targeted Treatments
● Integrated selection of reduced-risk pesticides, mechanical/physical methods, thermal remediation, and innovative rodent controls.
● Tailored treatment plans per pest species with monitoring thresholds and follow-up intervals.
● Specialized techniques: bed bug thermal remediation and advanced monitoring systems

4. Education & Training
● Staff training: webinars, onsite presentations, one-on-one coaching. ● Tenant engagement: multilingual handouts, workshops, and move-in guidance. ● Sustainable IPM practices to ensure compliance, reduce chemical reliance, and foster long-term prevention.

Additionally, we continue to develop IPM resources to educate our stakeholders on best practices utilizing brochures, presentations, and microlearning courses. 69 5
● Pestec Brochures
● Technical Advisory Committee meeting video: 3 R’s of Rodent Management ● stopbedbugs.org - a collaborative project for training multi-unit housing residents Licensing & Certification
See the attachments section
Key Staff Qualifications
● Carlos I. Agurto, President & Service Manager
○ SPCB Operator #12222
○ Department of Pesticide Regulation QAL ABCFK #131120
○ California Fish and Wildlife Trapping License #1007141396 ○ EcoWise Certified
○ Certified Bird Barrier Installer
○ ACE Certified Entomologist ACE#A21548
● Charles Holt, Service Supervisor
○ SPCB Branch 2 Field Rep #66273
○ Department of Pesticide Regulation QAL AB #166695
○ California Fish and Wildlife Trapping License #1001700302 ● Alfred Jackson, Service Technician
○ SPCB Branch 2 Field Rep #52531
● Kevin Carlos, Service Technician
○ SPCB Branch 2 Field Rep #58299
● Sergio Verduzco, Service Technician
○ SPCB Branch 2 Field Rep #68889
● Diane McCorriston, Office Manager
○ SPCB Field Rep #45274
● Aaron Zamora, Customer Service Representative
○ SPCB Field Rep #70024
70 6

3. References
a. Chinatown Community Development Center
i. Linda Fang

1. Property Supervisor

2. 415-821-8910

3. [email protected]
Relationship to Pestec: Multi-unit affordable housing IPM services client. Pestec provides ongoing integrated pest management services for CCDC's residential properties, including pest exclusion and monitoring services. The relationship demonstrates our experience with affordable housing communities and culturally diverse resident populations.
b. Adult Shelter/Delta Landing
i. Mary Brueheim

1. Contra Costa Health, Housing and Homeless Services

2. 925-723-2205

3. [email protected]
Relationship to Pestec: Direct IPM services client for transitional housing facility.

Pestec provides comprehensive integrated pest management services for the Adult Shelter/Delta Landing facility, focusing on public health pest management and specialized services for vulnerable populations. This relationship demonstrates our experience with transitional housing facilities, county health department coordination, and sensitive service delivery for homeless services programs. c. University of California San Francisco
i. Vivian Straus-Gehring

1. IPM Pest Control Supervisor

2. [email protected]
Relationship to Pestec: Long-term institutional and housing IPM services client (since 2017). Pestec provides comprehensive IPM services across UCSF's campus facilities and its student/staff housing sites. This relationship showcases our ability to work with large institutional clients requiring stringent health and safety standards, and proves our capability to manage both institutional and residential housing components.

Letters of recommendation attached.
71 7

4. Proposed Work Plan
Pestec will implement a comprehensive Integrated Pest Management (IPM) program for Nystrom Village, structured into clear rollout phases. This ensures prevention, rapid response, and long-term sustainability of pest management services.

Phase 1: Startup (Month 1)
● Kick-off meeting with RHA staff
● Mapping and installation of exterior rodent management stations ● Initial exclusion repairs (minor sealing)
Phase 2: Monthly Maintenance (Ongoing)
● Service rodent management stations and replenish as needed ● Inspect hot spots for attractants
● Provide monthly service reports
Phase 3: Quarterly Exclusion & Assessment (Every 3 months) ● Conduct structural inspections and seal minor entry points ● Assess vegetation, moisture, and debris around duplexes ● Deliver quarterly findings and recommendations report Phase 4: On-Demand Response (As needed)
● Acknowledge service requests same business day
● On-site response within 24–48 business hours
● Full inspection of reported and adjacent units, if needed ● Apply targeted, reduced-risk treatments with follow-up visits Phase 5: Evaluation & Adjustment (Annually)
72 8
● Review program performance with RHA staff
● Analyze pest trend data and treatment effectiveness
● Update and refine IPM strategies for continuous improvement Pest Management Action Plans
Ants
Species Argentine ant, Linepithema humile; pharaoh ant, Monomorium pharaonis; Odorous house ant, Tapinoma sessile; thief ant, Solenopsis molesta; and pavement ant, Tetramorium caespitum Monitoring Visual inspection; pest reports; exterior bait stations Action Threshold Reports of ants indoors; ants trailing along periphery of the structure
Biological Controls Management of honey-dew producing insects Physical Controls Tanglefoot barriers on trees and shrubs; spot caulking of entry points, especially into utility runs (cable, plumbing, electrical); washing off ant trails and attractants; barrier dusts
Reduced-Risk
Pesticides
See Reduced-Risk Pesticide List for approved pesticides Notes: To reduce seasonal ant outbreaks, Pestec maintains exterior bait stations.

Bed Bugs
Species Human bed bug, Cimex lectularius
Monitoring Visual inspection; pest reports; pitfall traps; sticky traps Action Threshold Any activity found inside structure or on contents moving into a structure
Biological Controls n/a
Physical Controls HEPA vacuums; dry steam machines; whole space thermal equipment; clothes dryer/washing machine; freezers; low oxygen atmosphere chamber; sticky rollers (for removal); pitfall traps; sticky traps
73 9
Reduced-Risk
Pesticides
See Reduced-Risk Pesticide List for approved pesticides Notes: As hitchhiking pests it is vital that education and outreach to site occupants is made to manage sources of these pests. It may be necessary to work with other agencies or human resources to treat bed bug reservoirs, at home or from visitors.

Bed Bug Treatment Capabilities
Advanced Equipment & Best Management Practices:
● Complete thermal remediation system for whole-unit treatment ● Building-wide inspection protocols including adjacent units Comprehensive Treatment Protocol:
● Advanced Detection: Building-wide inspection with pitfall traps and digital documentation
● Preparation Assistance: Decluttering, bagging, and coordination services ● Multiple Treatment Options: Thermal remediation, targeted chemical applications, encasement protocols with systematic monitoring at 2-week intervals Innovation Leadership:
● stopbedbugs.org Educational Platform: Co-developer of comprehensive online resource for multi-unit housing bed bug management
● DPR Demonstration Grants: Active participant in bed bug IPM projects across the San Francisco Bay Area
● Advanced Staff Training: Team routinely trained in bed bug management best practices Cockroaches
Species German cockroach, Blattella germanica; brown-banded cockroach, Supella longipalpa; oriental cockroach, Blatta orientalis; american cockroach, Periplaneta americana;
turkestan cockroach, Shelfordella lateralis
Monitoring Visual inspection; pest reports; sticky traps Action Threshold Any activity found inside structure or on contents moving into a structure
Biological Controls n/a
74 10
Physical Controls HEPA vacuums; dry steam machines; freezers; low oxygen atmosphere chamber; sticky traps
Reduced-Risk
Pesticides
See Reduced-Risk Pesticide List for approved pesticides Notes: Product rotation of cockroach baits is especially important in multi-dwelling units where cockroach pressures are very high.

Rodents
Species House mouse, Mus musculus; norway rat, Rattus norvegicus; Roof rat, R. rattus
Monitoring Visual inspection; pest reports; various traps; non-toxic monitoring bait blocks; Rat Sense sensors
Action Threshold Any activity found inside or on the property grounds Biological Controls Contrapest, birth control; Hawk perches; Owl boxes Physical Controls Various traps; exclusion materials; gas generating devices (not registered pesticides)
Reduced-Risk
Pesticides
See Reduced-Risk Pesticide List for approved pesticides Notes: The different species of rodents will require different approaches. Quick kill traps such as snap traps, electric traps, or pneumatic powered traps will always be considered first. On some occasions glue boards may be necessary for difficult-to-catch rodents. In these cases, the traps will be secured and monitored frequently to humanely euthanize the catch as quickly as possible.

Pre-baiting, placing unset baited traps or non-toxic rodent bait, will be utilized to monitor and evaluate control efforts.

Specialized services:

1. Night trapping- services performed after hours to saturate the space with traps and remove prior to reopening. Services may be performed in interior and outdoor areas. In areas open to the public, the traps may be monitored over the course of the service. Otherwise, the traps are placed approximately at dusk and removed at dawn.

2. IoT surveillance and control systems- Internet-of-Things networked devices may be utilized across RHA properties to manage rodents at the neighborhood scale across property boundaries
75 11
Sample Reports
● Sample service report and photo punch list report provided as attachments.

Response Times
● High-Risk Emergency Response: 1-4 Hours
● Urgent Service Requests: Maximum 24-36 Hours
● Standard Service Calls: 24-48 Hours
76 12

5. Proposed Rates & Fees
Year 1 Year 2
One-time Fee
Rodent Management Station Installation $8,000 n/a
Preventative Maintenance Services
Exterior Monthly- 12 services $16,380.00 $16,871.40
Quarterly Pest Exclusion- 4 services $12,480 $12,854
Annual Total $36,860.00 $29,725.80
As Needed Services
Standard Service Call (hourly) $195 Same as Year 1
Emergency/After Hours Service Call (hourly) $225 Same as Year 1 Per Call Pest Exclusion To be Quoted Same as Year 1
Biohazard cleanup To be Quoted Same as Year 1
IPM Training (hourly) $180 Same as Year 1
Pest Specific Services
Bed Bug Inspection $390.00/hour Same as Year 1
Bed Bug Manual Treatment (min 3 visits) $390.00/hour (1hr min charge) Same as Year 1 Bed Bug Thermal Treatment $3,500 Same as Year 1
Value-Added Services
Services offered at additional charge and to be quoted on a case-by-case basis:
● Pest Exclusion (extensive repair work)
● Biohazard Remediation
● Remote Monitoring and Control for Rodents
● Bird Control
77 13
● Wildlife Control
● Pest Prevention by Design Consultation
78 14

6. Completed Attachments
● Attachment D: Sanctuary City Compliance Statement
● Attachment H: Disclosure Statement for Limited Liability Company ● DPR Business License
● SPCB Company Registration
● Green Shield and EcoWise IPM certifications
● City of Richmond Business License
● Contractor State License
● Reference Letters
● Sample Work Order
● Sample Punch List
79 CITY OF RICHMOND
Sanctuary City Compliance Statement
The undersigned, an authorized agent of (hereafter
"Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”). Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies; ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this Statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this day of , 20 , at , California.

Printed Name: Title:

Signed: Date:

Business Entity:

Vendor SCCO Compliance Statement (Augt2020)
Agurto Corporation dba Pestec
21 August 25 Antioch
Diane Agurto McCorriston Secretary
8/21/2025
Corporation
80 Disclosure Statement for Limited Liability Companies This Statement Shall be included with all Bid and Proposal Submissions Is your Business a Limited Liability Company (LLC)? 🞐YES 🞐NO If you answered YES, please provide the City with the names and business addresses of any and all shareholders, directors, officers, members, managers, other authorized persons, partners, and “Beneficial Owners” of the applying LLC. A Beneficial Owner is any person or entity who: (1) exercises substantial control over the applying LLC; (2) owns 25% or more of the interest in the applying LLC; or (3) receives substantial economic benefits from the assets of the applying LLC.

If any LLC shareholder, director, officer, member, manager, other authorized person, partner, or Beneficial Owner is itself an LLC or other business entity, the names and business addresses must also be provided for any and all shareholders, directors, officers, members, managers, other authorized persons, partners, and Beneficial Owners of that LLC or other business entity all the way up through each entity in the organizational chart until ultimate ownership by individual people is disclosed.

Name: _____________________
Title: _____________________
Address:__________________________________________
Name: _____________________
Title: _____________________
Address:__________________________________________
Name: _____________________
Title: _____________________
Address:__________________________________________
☐ Check this box if additional ownership information is attached to this Disclosure Statement.

In signing this Disclosure Statement, I represent that the information submitted in this Disclosure Statement, and any attachments, is true and correct.

Signature: _____________________
Printed Name: _____________________
Title: _____________________
Diane Agurto McCorriston
Secretary
81 Date: _____________________ 08/22/2025
82 83
84 85
86 87
!"#$%&'()'*+%,%'-(.'*/%"'(0*#/%-'*
Ceil Scandone
Association of Bay Area Governments
has successfully completed the requirements for
www.ecowisecertified.org Integrated Pest Management
on
(verify at www.ecowisecertified.org)
William Quarles
EcoWise Certified
Certification expires on
Senior Regional Planner Program Manager
Administered by
www.abag.ca.gov
Pestec IPM
Certificate No.

Antioch, California
June 21, 2023
June 21, 2026
C-11
88 89
90 To Whom It May Concern, August 22nd, 2025
I have had the opportunity to work closely with Pestec for our pest management needs.

Our housing sites face unique challenges, including bed bugs, cockroaches, and ants.

Pestec has consistently provided thorough inspection, monitoring, and treatment services that have made a significant difference in maintaining a safe and healthy environment for our residents and staff.

Their team is professional, reliable, and attentive to our specific concerns. They not only address immediate pest issues but also take the time to educate us on prevention and long-term management. Their commitment to Integrated Pest Management aligns with our organization's goal to provide a safe and welcoming space.

I highly recommend Pestec to any organization seeking effective, responsive, and environmentally responsible pest management services.

Sincerely,
Linda Fang
Property Supervisor
415-821-8910
[email protected]
Linda Fang (Aug 22, 2025 14:15:08 PDT)
91 Letter of Recommendation
Final Audit Report 2025-08-22
Created: 2025-08-22
By: Mikail Price ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAAumTnWLRM4DLILVbzc-T9dq4Jo3N8mYRD "Letter of Recommendation" History
Document created by Mikail Price ([email protected]) 2025-08-22 - 9:13:00 PM GMT
Document emailed to Linda Fang ([email protected]) for signature 2025-08-22 - 9:13:03 PM GMT
Email viewed by Linda Fang ([email protected]) 2025-08-22 - 9:13:39 PM GMT
Document e-signed by Linda Fang ([email protected]) Signature Date: 2025-08-22 - 9:15:08 PM GMT - Time Source: server Agreement completed.
2025-08-22 - 9:15:08 PM GMT
92 To Whom It May Concern, August 22nd, 2025
I have had the opportunity to work closely with Pestec for our pest management needs.

Our housing sites face unique challenges, including bed bugs, cockroaches, and ants.

Pestec has consistently provided thorough inspection, monitoring, and treatment services that have made a significant difference in maintaining a safe and healthy environment for our residents and staff.

Their team is professional, reliable, and attentive to our specific concerns. They not only address immediate pest issues but also take the time to educate us on prevention and long-term management. Their commitment to Integrated Pest Management aligns with our organization's goal to provide a safe and welcoming space.

I highly recommend Pestec to any organization seeking effective, responsive, and environmentally responsible pest management services.

Sincerely,
Mary Brueheim
Contra Costa Health, Housing and Homeless Services
[email protected]
925-723-2205
Mary Brueheim (Aug 22, 2025 14:30:26 PDT)
Mary Brueheim
93 Letter of Recommendation
Final Audit Report 2025-08-22
Created: 2025-08-22
By: Mikail Price ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAA6pw5_cWb-0AjHcbAE5MgpzB24L5ublW- "Letter of Recommendation" History
Document created by Mikail Price ([email protected]) 2025-08-22 - 9:06:03 PM GMT
Document emailed to Mary Brueheim ([email protected]) for signature 2025-08-22 - 9:06:06 PM GMT
Email viewed by Mary Brueheim ([email protected]) 2025-08-22 - 9:29:11 PM GMT
Document e-signed by Mary Brueheim ([email protected]) Signature Date: 2025-08-22 - 9:30:26 PM GMT - Time Source: server Agreement completed.
2025-08-22 - 9:30:26 PM GMT
94 To Whom It May Concern, August 22nd, 2025
I have had the opportunity to work closely with Pestec for our pest management needs.

Our housing sites face unique challenges, including bed bugs, cockroaches, and ants.

Pestec has consistently provided thorough inspection, monitoring, and treatment services that have made a significant difference in maintaining a safe and healthy environment for our residents and staff.

Their team is professional, reliable, and attentive to our specific concerns. They not only address immediate pest issues but also take the time to educate us on prevention and long-term management. Their commitment to Integrated Pest Management aligns with our organization's goal to provide a safe and welcoming space.

I highly recommend Pestec to any organization seeking effective, responsive, and environmentally responsible pest management services.

Sincerely,
Vivian Straus-Gehring
IPM Pest Control Supervisor
[email protected]
Vivian Straus-Gehring (Aug 25, 2025 12:41:01 PDT)
Vivian Straus-Gehring
95 Letter of Recommendation
Final Audit Report 2025-08-25
Created: 2025-08-22
By: Mikail Price ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAAwMSLp8YgBwlKKgvFC9sFJ5UO_zuz5ORz "Letter of Recommendation" History
Document created by Mikail Price ([email protected]) 2025-08-22 - 9:22:50 PM GMT
Document emailed to Vivian Straus-Gehring ([email protected]) for signature 2025-08-22 - 9:22:53 PM GMT
Email viewed by Vivian Straus-Gehring ([email protected]) 2025-08-22 - 10:13:58 PM GMT
Document e-signed by Vivian Straus-Gehring ([email protected]) Signature Date: 2025-08-25 - 7:41:01 PM GMT - Time Source: server Agreement completed.
2025-08-25 - 7:41:01 PM GMT
96 IPM Pest Inspection Report
INVOICE #:

WORK DATE:

A363942
07/11/2025
Agurto Corporation dba Pestec
3800 Delta Fair Blvd
Antioch, CA 94509
925-757-2945
License #:

Sergio Verduzco
Time In:

Time Out:
07/11/2025 01:43:00 PM
07/11/2025 02:40:59 PM
Technician Signature
Customer Signature
Customer is unavailable to sign

BILL-TO LOCATION
Purchase Order Terms Service Description Quantity
None NET 30 Weekly Service to inspect and treat 174 rooms 1.00

GENERAL COMMENTS / INSTRUCTIONS
Checked in with staff
Staff escorted through building B
Building B inspection found the following
B115 - This unit was not inspected due to the resident refusing entry. The refusal is consistent with previous visits, and therefore, no pest control evaluation or treatment could be performed.

B121 - Entry to this unit was not possible. The unit was inaccessible during the inspection, and no resident was available to grant access B122 - Access to this unit was denied because of a dangerous pet with a biting history. For safety reasons, i did not access the unit B123 - This unit presented severe biohazard conditions. The sanitation level was extremely poor, with an accumulation of cat feces and other unsanitary elements throughout the apartment. These conditions pose a serious health and pest risk and require immediate attention B126 - A severe pest infestation was observed in this unit. The level of activity indicates an advanced stage of fruit fly infestation, and it is recommended that this room receive a thorough sanitation
B224 - No entry to this unit due to loose dogs inside
B228 - No entry due to hazardous living conditions. The sanitation was extremely poor, with a significant amount of accumulated trash and filth. The unit was determined to be a biohazard and posed a serious health and safety concern B229 - A loose pit bull was present at this unit during the inspection. No entry due to safety concern Inspection did not reveal any cockroach activity at this time. The phorid fly issue has drastically improved with only 3 units capturing/reporting flies.

The sanitation for unit B123 is a concern. It is affecting the neighboring units and residents are complaining about a potential safety hazard No other observations at this time
Week 1: Building A full and Building B downstairs
Week 2: Building B upstairs and Building C full
Week 3: Building D full and Building E downstairs
Week 4: Building E upstairs and Exterior RMS
CONDITIONS / OBSERVATIONS Reported Severity Responsibility Reviewed Open
building B -> downstairs -> 126 12/13/2024 High TBD 07/11/2025 Printed: 08/22/2025 97 Page: 1/6
IPM Pest Inspection Report
INVOICE #:

WORK DATE:

A363942
07/11/2025
Agurto Corporation dba Pestec
3800 Delta Fair Blvd
Antioch, CA 94509
925-757-2945
CONDITIONS / OBSERVATIONS Reported Severity Responsibility Reviewed Comment:

Remove clutter to prevent pest harborage.

Condition: Excessive clutter.

Action:

Comment:

Remove clutter to prevent pest harborage.

Excessive clutter.
building B -> downstairs -> 123 12/13/2024
Condition:

Action:

High TBD 07/11/2025
Comment:

Remove accumulated trash.

Accumulated trash. - Accumalation of trash will attract pests. building B -> downstairs -> 123 12/13/2024
Condition:

Action:

High TBD 07/11/2025
Comment:

Remove clutter to prevent pest harborage.

Excessive clutter.
building B -> downstairs -> 120 12/13/2024
Condition:

Action:

High TBD 07/11/2025
Comment:

Remove clutter to prevent pest harborage.

Excessive clutter.
building B -> upstairs -> 231 12/13/2024
Condition:

Action:

High TBD 07/11/2025
Comment:

Remove clutter to prevent pest harborage.

Excessive clutter.
building B -> upstairs -> 232 12/13/2024
Condition:

Action:

High TBD 07/11/2025
Comment:

Remove clutter to prevent pest harborage.

Excessive clutter.
building B -> upstairs -> 233 01/10/2025
Condition:

Action:

Medium TBD 07/11/2025
Comment:

Remove accumulated trash.

Accumulated trash. - Accumalation of trash will attract pests. building B -> downstairs -> 120 02/14/2025
Condition:

Action:

High TBD 07/11/2025
Comment:

Remove clutter to prevent pest harborage.

Excessive clutter.
building B -> upstairs -> 235 03/14/2025
Condition:

Action:

High TBD 07/11/2025
Comment:

Remove clutter to prevent pest harborage.

Excessive clutter.
building B -> downstairs -> 122 -> Insect 04/18/2025
monitor1
Condition:

Action:

Low TBD 07/11/2025
Comment:

Reschedule service.

Unable to access unit. - Dog
building B -> upstairs -> 228 04/18/2025
Condition:

Action:

Low TBD 07/11/2025
Comment:

Reschedule service.

Unable to access unit. - Aggressive dog unable to enter building B -> upstairs -> 225 04/18/2025
Condition:

Action:

Low TBD 07/11/2025

PRODUCTS APPLICATION SUMMARY
None Noted.

PEST ACTIVITY # Areas # Devices Pest Totals
Flies 1 0 100
Printed: 08/22/2025 98 Page: 2/6
IPM Pest Inspection Report
INVOICE #:

WORK DATE:

A363942
07/11/2025
Agurto Corporation dba Pestec
3800 Delta Fair Blvd
Antioch, CA 94509
925-757-2945

DEVICE INSPECTION SUMMARY
Device Type # Inspected Inspected w/Activity # Skipped # Replaced Rodent Management Station 0 of 24 (0.00%) 0 of 0 (0.00%) 0 0 Trapper Insect Monitor 27 of 181 (14.92%) 0 of 27 (0.00%) 7 0 -Totals: 27 of 205 (13.17%) 0 of 27 (0.00%) 7 0

AREA COMMENTS
None Noted.

DEVICE INSPECTION EXCEPTIONS
Device Type Device Name Exceptions Reason Area
Trapper Insect Monitor Insect monitor Skipped Inaccessible building B -> downstairs -> 115 Trapper Insect Monitor Insect monitor2 Skipped Inaccessible building B -> downstairs -> 121 Trapper Insect Monitor insect monitor Skipped Inaccessible building B -> downstairs -> 123 Trapper Insect Monitor Insect monitor Skipped Inaccessible building B -> downstairs -> 126 Trapper Insect Monitor insect monitor Skipped Inaccessible building B -> upstairs -> 224 Trapper Insect Monitor insect monitor Skipped Inaccessible building B -> upstairs -> 228 Trapper Insect Monitor insect monitor Skipped Inaccessible building B -> upstairs -> 229

INSPECTION DETAIL
Area Time Device Type Status Pest Findings
building B -> downstairs -> 112
2:35:45 PM Insect monitor Trapper Insect Monitor No Activity building B -> downstairs -> 113
2:35:48 PM Insect monitor Trapper Insect Monitor No Activity building B -> downstairs -> 114
2:35:51 PM Insect monitor Trapper Insect Monitor No Activity building B -> downstairs -> 115
2:36:22 PM Insect monitor Trapper Insect Monitor Skipped - Inaccessible
building B -> downstairs -> 116
2:35:54 PM Insect monitor Trapper Insect Monitor No Activity building B -> downstairs -> 117
2:35:59 PM Insect monitor Trapper Insect Monitor No Activity building B -> downstairs -> 118
2:36:03 PM Insect monitor1 Trapper Insect Monitor No Activity building B -> downstairs -> 119
2:36:45 PM Insect monitor2 Trapper Insect Monitor No Activity building B -> downstairs -> 120
2:36:48 PM Insect monitor3 Trapper Insect Monitor No Activity building B -> downstairs -> 121
2:36:34 PM Insect monitor2 Trapper Insect Monitor Skipped - Inaccessible
building B -> downstairs -> 122
2:37:28 PM Insect monitor1 Trapper Insect Monitor No Activity building B -> downstairs -> 123
2:37:42 PM insect monitor Trapper Insect Monitor Skipped - Inaccessible
building B -> downstairs -> 124
2:37:55 PM Insect monitor Trapper Insect Monitor No Activity building B -> downstairs -> 125
2:37:59 PM Insect monitor1 Trapper Insect Monitor No Activity Printed: 08/22/2025 99 Page: 3/6
IPM Pest Inspection Report
INVOICE #:

WORK DATE:

A363942
07/11/2025
Agurto Corporation dba Pestec
3800 Delta Fair Blvd
Antioch, CA 94509
925-757-2945

INSPECTION DETAIL
Area Time Device Type Status Pest Findings
building B -> downstairs -> 126
2:38:18 PM Insect monitor Trapper Insect Monitor Skipped - Inaccessible
building B -> downstairs -> 127
2:38:32 PM Insect monitor1 Trapper Insect Monitor No Activity building B -> downstairs -> 128
2:38:36 PM Insect monitor Trapper Insect Monitor No Activity building B -> upstairs -> 221
2:38:49 PM insect monitor Trapper Insect Monitor No Activity building B -> upstairs -> 222
2:38:52 PM insect monitor Trapper Insect Monitor No Activity building B -> upstairs -> 223
2:38:54 PM insect monitor Trapper Insect Monitor No Activity building B -> upstairs -> 224
2:40:08 PM insect monitor Trapper Insect Monitor Skipped - Inaccessible
building B -> upstairs -> 225
2:38:57 PM insect monitor Trapper Insect Monitor No Activity building B -> upstairs -> 226
2:39:01 PM insect monitor Trapper Insect Monitor No Activity building B -> upstairs -> 227
2:39:05 PM insect monitor Trapper Insect Monitor No Activity building B -> upstairs -> 228
2:40:27 PM insect monitor Trapper Insect Monitor Skipped - Inaccessible
building B -> upstairs -> 229
2:40:38 PM insect monitor Trapper Insect Monitor Skipped - Inaccessible
building B -> upstairs -> 230
2:39:09 PM insect monitor Trapper Insect Monitor No Activity building B -> upstairs -> 231
2:39:13 PM insect monitor Trapper Insect Monitor No Activity building B -> upstairs -> 232
2:39:16 PM insect monitor Trapper Insect Monitor No Activity building B -> upstairs -> 233
2:39:20 PM insect monitor Trapper Insect Monitor No Activity building B -> upstairs -> 234
2:39:44 PM insect monitor Trapper Insect Monitor No Activity building B -> upstairs -> 235
2:39:48 PM insect monitor Trapper Insect Monitor No Activity building B -> upstairs -> 236
2:39:52 PM insect monitor Trapper Insect Monitor No Activity building B -> upstairs -> 237
2:40:01 PM insect monitor Trapper Insect Monitor No Activity Area Time Type Status Pest Findings
Building B
2:40:00 PM Area No Activity
Building B -> Downstairs
2:38:34 PM Area No Activity
building B -> downstairs -> 112
2:33:51 PM Area No Activity
building B -> downstairs -> 113
2:35:47 PM Area No Activity
Printed: 08/22/2025 100 Page: 4/6
IPM Pest Inspection Report
INVOICE #:

WORK DATE:

A363942
07/11/2025
Agurto Corporation dba Pestec
3800 Delta Fair Blvd
Antioch, CA 94509
925-757-2945

INSPECTION DETAIL
Area Time Type Status Pest Findings
building B -> downstairs -> 114
2:35:50 PM Area No Activity
building B -> downstairs -> 115
2:35:21 PM Area No Activity
building B -> downstairs -> 116
2:35:53 PM Area No Activity
building B -> downstairs -> 117
2:35:56 PM Area No Activity
building B -> downstairs -> 118
2:36:01 PM Area No Activity
building B -> downstairs -> 119
2:36:43 PM Area No Activity
building B -> downstairs -> 120
2:36:47 PM Area No Activity
building B -> downstairs -> 121
2:35:30 PM Area No Activity
building B -> downstairs -> 122
2:35:34 PM Area No Activity
building B -> downstairs -> 123
2:35:36 PM Area No Activity
building B -> downstairs -> 124
2:37:54 PM Area No Activity
building B -> downstairs -> 125
2:37:57 PM Area No Activity
building B -> downstairs -> 126
2:38:26 PM Area Activity Flies - 100 S
building B -> downstairs -> 127
2:38:29 PM Area No Activity
building B -> downstairs -> 128
2:38:34 PM Area No Activity
Building B -> Upstairs
2:40:00 PM Area No Activity
building B -> upstairs -> 221
2:38:47 PM Area No Activity
building B -> upstairs -> 222
2:38:50 PM Area No Activity
building B -> upstairs -> 223
2:38:53 PM Area No Activity
building B -> upstairs -> 224
2:38:41 PM Area No Activity
building B -> upstairs -> 225
2:38:56 PM Area No Activity
building B -> upstairs -> 226
2:38:59 PM Area No Activity
building B -> upstairs -> 227
2:39:04 PM Area No Activity
building B -> upstairs -> 228
2:38:43 PM Area No Activity
building B -> upstairs -> 229
2:38:46 PM Area No Activity
building B -> upstairs -> 230
2:39:08 PM Area No Activity
Printed: 08/22/2025 101 Page: 5/6
IPM Pest Inspection Report
INVOICE #:

WORK DATE:

A363942
07/11/2025
Agurto Corporation dba Pestec
3800 Delta Fair Blvd
Antioch, CA 94509
925-757-2945

INSPECTION DETAIL
Area Time Type Status Pest Findings
building B -> upstairs -> 231
2:39:11 PM Area No Activity
building B -> upstairs -> 232
2:39:15 PM Area No Activity
building B -> upstairs -> 233
2:39:18 PM Area No Activity
building B -> upstairs -> 234
2:39:43 PM Area No Activity
building B -> upstairs -> 235
2:39:47 PM Area No Activity
building B -> upstairs -> 236
2:39:50 PM Area No Activity
building B -> upstairs -> 237
2:40:00 PM Area No Activity

PRODUCTS APPLIED
None Noted.

Printed: 08/22/2025 102 Page: 6/6
Charles Holt
Pestec
Jul 21, 2025 | 6 Photos
Cover Page 103 1 / 8
Jul 21, 2025
Section 1
Section 1 104 2 / 8
Jul 21, 2025
1 Hole in between ceiling rafters leading to attic.

Needs to be covered with hardware fabric or a 2x4”.
2 Project:

Date: Jul 16, 2025, 2:00 PM
Creator: Charles Holt
Rub marks from the animal using the attic space, most
likely raccoon.

Project:

Date: Jul 16, 2025, 2:00 PM
Creator: Charles Holt
Section 1 105 3 / 8
Jul 21, 2025
Section 2
Section 2 106 4 / 8
Jul 21, 2025
1 Missing crawl space vent on unit.  One of the ways
rodents are likely entering unit.

Replace vent to prevent rodent access.

Project:

Date: Jul 16, 2025, 2:07 PM
Creator: Charles Holt
Section 2 107 5 / 8
Jul 21, 2025
Section 2
There are several holes in the dry wall in unit that providing access to the water interiors of the walls and most likely providing access into unit.

Seal all holes in the walls to prevent rodent access.

Section 2 108 6 / 8
Jul 21, 2025
1 Project:

Date: Jul 16, 2025, 1:56 PM
Creator: Charles Holt
2 Project:

Date: Jul 16, 2025, 1:57 PM
Creator: Charles Holt
3 Project:

Date: Jul 16, 2025, 1:59 PM
Creator: Charles Holt
Section 2 109 7 / 8
110

Reso. No. ____

RESOLUTION NO. ____

A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE HOUSING

AUTHORITY OF THE CITY OF RICHMOND, CALIFORNIA, ADOPTING A

RESOLUTION APPROVING A CONTRACT WITH INTEGRATED PEST CONTROL MANAGEMENT, INC IN AN AMOUNT NOT TO EXCEED $40,000 COMMENCING NOVEMBER 19, 2025 AND ENDING NOVEMBER 19, 2027
WHEREAS, Richmond Housing Authority (RHA) owns and manages 100 units of rental housing; and
WHEREAS, RHA entered into a Public Housing Authority Recovery and Sustainability (PHARS) agreement with the U.S. Department of Housing and Urban Development (HUD); and WHEREAS, RHA remains obligated and committed to performing all HUD required functions, and providing quality service to local program participants; and WHEREAS, RHA requires pest control services to maintain health and safety for the tenants of Nystrom Village; and
WHEREAS, RHA issued a Request for Qualifications (RFQ) for pest control services on July 28, 2025, with it closing on August 25, 2025; and
WHEREAS, a total of fifty-seven (57) vendors were notified, fifteen (15) prospective bidders downloaded the solicitation, and three (3) proposals were received; and WHEREAS, the proposals were evaluated by a selection committee with Integrated Pest Control Management, Inc. and Pestec both receiving an average score of eight-two (82) points, resulting in a tie; and
WHEREAS, the Contracting Officer, the Executive Director of RHA, reviewed the proposals and the selection committee’s evaluations; and WHEREAS, upon review of the proposals and comparison with the Independent Cost Analysis, the Contracting Officer determined that Pestec’s proposed pricing was significantly higher than the estimate and therefore not in the best financial interest of the City or the RHA; and
WHEREAS, the Contracting Officer has determined that awarding the contract to Integrated Pest Control Management, Inc is the most cost effective and responsible choice while meeting RHA’s requirements; and
WHEREAS, the pest control services contract with Integrated Pest Control Management, Inc would be for the amount not to exceed $40,000, over a two-year period.

NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS OF THE

HOUSING AUTHORITY OF THE CITY OF RICHMOND, COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA THAT the Executive Director is hereby authorized to execute a contract with Integrated Pest Control Management, Inc. for pest control services for RHA, for an amount not to exceed $40,000 commencing November 19, 2025 and terminating November 19, 2027.

BE IT FURTHER RESOLVED that the Executive Director is hereby authorized to take all actions necessary to implement this resolution.
*****************
The foregoing resolution was passed and adopted by the Commissioners of the Housing Authority of the City of Richmond at a special meeting thereof held on November 18, 2025 by 111

Reso. No. ____

the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

Chairperson

[SEAL]
Attest:

Secretary
Approved as to form:

City Attorney
State of California }
County of Contra Costa : ss.

City of Richmond }
I certify that the foregoing is a true copy of Resolution No. _____ finally passed and adopted at a Special Housing Authority Meeting held on November 18, 2025. ____________________________________

CLERK OF THE HOUSING AUTHORITY
112

RICHMOND HOUSING AUTHORITY

PURCHASE OF SERVICES CONTRACT
Project Mgr: __________________________________ Project Mgr Phone No:

Project Description: _______________________________________________________________ The parties to this Purchase of Services Contract (Contract) do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the Housing Authority of the City of Richmond, California, (Authority) and the following named Contractor:
(NAME) _________________________________
(Street Address) ___________________________
(City, State, Zip Code) ______________________
(Taxpayer ID No.) ________________________
(Vendor No.)
(Richmond Business License No.) ________________ (Expiration Date) An California [ ] corporation, [ ] partnership, [ ] private individual, [ ] nonprofit corporation, [ ] religious institution, [ ] sole proprietor, [ ] other (Please check appropriate box)

2. Term. The effective date of this Contract is
unless terminated as provided herein.
and it terminates

3. Payment Limit. Authority's total payments to Contractor under this Contract shall not exceed $_____________ . The Authority shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the Authority's Executive Director if the total contract amount does not exceed $10,000 or without the prior approval of the Board of Commissioners if the total contract amount is over $10,000.

4. Contractor's Obligations. Contractor shall provide those services and carry out that work described in the Service Plan which is attached hereto and, is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

Gregory Palomino (510) 621-1361 Pest Control Services for Richmond Housing Authority Integrated Pest Control Management, Inc. 1910 S Archibald Ave, Suite G Ontario, CA 91761 11/19/2025 11/19/2027 40,000
113
Authority's Obligations. Authority shall make to the Contractor those payments described in the Payment Provisions attached hereto which are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

6. General and Special Conditions. This Contract is subject to the General Conditions and Special Conditions (if any), which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

7. Signatures. These signatures attest the parties' agreement hereto:

HOUSING AUTHORITY OF CONTRACTOR:

THE CITY OF RICHMOND
By ________________________________________ By__________________________________ Title Title
Date Signed ________________________________ Date Signed LIST OF ATTACHMENTS:

Service Plan
Payment Provisions
Insurance Provisions
General Conditions
Special Conditions
(*The Corporation Chief Financial Officer, Secretary or Assistant Secretary should sign below.)
By _________________________________
Title________________________________
Date Signed__________________________
(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a
corporation or nonprofit corporation, this
Contract (1) must be signed by (a) the
Chairperson of the Board, President or Vice
President and (b) the Secretary, any Assistant
Secretary, the Chief Financial Officer or any
Assistant Treasurer and (2) should be
accompanied by completed notary
acknowledgment forms.)
[Complete the notary acknowledgments
which are attached hereto.]
114

SERVICE PLAN
See the Special Conditions page.
115

PAYMENT PROVISIONS
(PLEASE NOTE THAT THE HOUSING AUTHORITY OF THE CITY OF RICHMOND

SHALL NOT PAY FOR SERVICES THAT EXCEED THE CONTRACT PAYMENT LIMIT

WITHOUT THE PRIOR WRITTEN APPROVAL OF THE ADMINISTRATOR IF THE TOTAL EXCESS CONTRACT AMOUNT DOES NOT EXCEED $10,000.00 OR WITHOUT

THE PRIOR APPROVAL OF THE AGENCY BOARD IF THE TOTAL EXCESS CONTRACT AMOUNT IS OVER $10,000.00.)

1. Provided Contractor is not in default under this Contract, Contractor shall be compensated as provided below.

2. Any and all payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photo copying, meals and travel, etc). Invoices, shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the Authority.

Contractor may be required to provide back-up material upon request.

3. Contractor shall submit timely invoices to the following address:

Attention: Accounts Payable, Finance
Department Project Manager:

P. O. Box 4046
Richmond, CA 94804-0046

4. All invoices that are submitted by Contractor shall be subject to the approval of the Authority's Project Manager, before payments
shall be authorized.

5. The Authority shall pay invoice(s) within 45 days after completion of services to the Authority's satisfaction. Authority shall not pay late fees or interest.

6. A business license from the City of Richmond shall be obtained before any" payment under this Contract shall be authorized and the business license must be kept current during the term of this Contract for payments to continue to be authorized.

7. All insurance coverage required by this Contract shall be provided by the Contractor before any payment under this Contract shall be authorized and the insurance coverage must be kept current during the term of this Contract for payments to continue to be authorized.

Gregory Palomino Gregory Palomino
116

INSURANCE PROVISIONS
During the entire term of this Contract and any extension or modification thereof, the Contractor shall keep in effect insurance policies meeting the insurance requirements specified in the insurance provisions which are attached hereto and incorporated herein by this reference. 117

GENERAL CONDITIONS
1 Compliance with Law. CONTRACTOR shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance under this Contract, including but not limited to, licensing, employment and purchasing practices; and wages, hours, and conditions of employment.

2. Inspection. CONTRACTOR's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the AUTHORITY, the State of California, and the United States Government.

Records.

3.1 CONTRACTOR shall keep and make available for inspection and copying by authorized representatives of the AUTHORITY, the State of California, and the United States Government, the CONTRACTOR's regular business records and such additional records pertaining to this Contract as may be required by the AUTHORITY.

3.2 CONTRACTOR shall retain all documents pertaining to this Contract for a period of five years after this Contract's termination (or for any further period that is required by law) and until all Federal or State audits are complete and exceptions resolved for this contract's funding period. Upon request, CONTRACTOR shall make these records available to authorized representatives of the AUTHORITY, the State of California, and the United States Government.

4. Reporting Requirements. CONTRACTOR shall include in all documents or written reports completed and submitted to AUTHORITY in accordance with this Contract a separate section listing the numbers and dollar amounts of all contracts and subcontracts relating to the preparation of each such document or written report.

5. Termination.

5.1 Written Notice. This Contract may be terminated by either party, at their sole discretion, upon thirty-day (30) advance written notice thereof to the other, and may be canceled immediately by written mutual consent.

5.2 Failure to Perform.

5.2.1 The AUTHORITY upon written notice to CONTRACTOR, may immediately terminate this Contract should the CONTRACTOR fail to perform properly any of its obligations hereunder. In the event of such termination, the AUTHORITY may proceed with the work in any reasonable manner it chooses.
118
GENERAL CONDITIONS Page 3

5.2.2 In lieu of termination, the AUTHORITY has the right to withhold payment to the CONTRACTOR when, in the opinion of the AUTHORITY expressed in writing to the CONTRACTOR,

5.2.2.1 The CONTRACTOR'S performance, in whole or in part, either has not been carried out or is insufficiently
documented;

5.2.2.2 The CONTRACTOR has neglected, failed, or refused to furnish information or to cooperate with any inspection, review, or audit of its program, work, or records; or

5.2.2.3 The CONTRACTOR has failed to sufficiently itemize or document its demand(s) for payment.

5.3 Cessation of Funding. Notwithstanding Paragraph 5.1 above, in the event that Federal, State, or other non-AUTHORITY funding for this Contract ceases, this Contract may be terminated immediately by AUTHORITY upon written notice.

6. Entire Agreement. This Contract contains all the terms and conditions agreed upon by the parties. Except as expressly provided herein, no other understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto.

7. Further Specifications for Operating Procedures. Detailed specifications of operating procedures and budgets required by this Contract, including but not limited to, monitoring, auditing, billing, or regulatory changes, may be developed and set forth in written Information Agreements between the CONTRACTOR and the AUTHORITY. Such Information Agreements shall be designated as such and shall not be amendments to this Contract except to the extent that they further detail or clarify that which is already required hereunder. Such Information Agreements may not enlarge in any manner the scope of this Contract, including any sums of money to be paid the CONTRACTOR as provided herein.

8. Modifications and Amendments.

8.1 General Amendments. This Contract may be modified or amended by a written document executed by this CONTRACTOR and the AUTHORITY'S Board of Commissioners or, after Board approval, by its designee, subject to any required State or Federal approval.
119
GENERAL CONDITIONS Page 4

8.2 Administrative Amendments. Subject to the Payment Limit, the Payment Provisions and the Service Plan may be amended by a written administrative amendment executed by the CONTRACTOR and AUTHORITY's Executive Director subject to any required State or Federal approval, provided that such administrative amendments may not materially change the Payment Provisions or the Service Plan.

9. Disputes. Disagreements between the AUTHORITY and CONTRACTOR concerning the meaning, requirements, or performance of this Contract shall be subject to final determination, in writing, in accordance with the applicable procedures (if any) required by the State or Federal Government.

10. Choice of Law and Jurisdiction.

10.1 This Contract is made in Contra Costa County and shall be governed and construed in accordance with laws of the State of California.

10.2 Any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County, State of California.

11. Conformation with Federal and State Regulations. Should Federal or State regulations touching upon the subject of this Contract be adopted or revised during the term hereof, this Contract may be amended to assure conformance with such Federal or State requirements.

12. No Waiver by Authority. Subject to Paragraph 9 (Disputes) of these General Conditions, inspections or approvals, or statements by any officer, agent or employee of the AUTHORITY relating to the CONTRACTOR's performance, or payments therefor, or any combination of these acts, shall not relieve the CONTRACTOR'S obligation to fulfill this Contract as prescribed; nor shall the AUTHORITY be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

13. Subcontract and Assignment. This Contract binds the heirs, successors, assigns and representatives of CONTRACTOR. The CONTRACTOR shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the AUTHORITY's Board of Commissioners or its designee, subject to any required State or Federal approval.

14. Independent Contract Status. This Contract is by and between two independent CONTRACTORS and is not intended to and shall not be construed to create the 120
GENERAL CONDITIONS Page 5
relationship of agent, servant, employee, partnership, joint venture or association.

15. Conflicts of Interest. CONTRACTOR promises and attests that the CONTRACTOR and any members of its governing body shall avoid any actual or potential conflicts of interest. If CONTRACTOR is a corporation, CONTRACTOR agrees to furnish to the AUTHORITY upon demand a valid copy of its most recently adopted bylaws and also a complete and accurate list of its governing body (Board of Directors or Trustees) and to timely update said bylaws or the list of its governing body as changes in such governance occur.

16. Confidentiality.

16.1 CONTRACTOR agrees to comply with, and to require its employees, agents and partners to comply with, all applicable State or Federal statutes or regulations respecting confidentially, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that:

16.1.1 All applications and records concerning any individual made or kept by CONTRACTOR or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purposes not directly connected with the administration of such service.

16.1.2 No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service.

16.2 CONTRACTOR agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor.

17. Nondiscrimination - CONTRACTOR. CONTRACTOR agrees to observe the provisions of Section 2.28.030 of the Municipal Code of the City of Richmond, obligating every CONTRACTOR under a Contract with the CITY for public work or for goods or for services to refrain from discriminatory employment or subcontracting practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employees, any applicant for employment for any potential subcontractor. Said Section

2.28.030 is, by this reference, made a part of this Contract.

18. Indemnification. The CONTRACTOR shall defend, save harmless and indemnify the AUTHORITY and its officers, agents and employees from any and all claims, costs and 121
GENERAL CONDITIONS Page 6
liability for any damages, sickness, death or injury to persons or property arising from, or connected with, the operations or services of the CONTRACTOR or its agents, servants, employees or subcontractors hereunder, save and except claims or litigation arising from the sole negligence or willful misconduct of the AUTHORITY or its officers or employees.

CONTRACTOR shall reimburse the AUTHORITY for any expenditures, including reasonable attorney's fees, incurred by the AUTHORITY in pursuit or defense of matters that are the subject of this indemnification. If requested by the AUTHORITY, the CONTRACTOR shall defend any claims or litigation to which this indemnification provision applies at the sole cost and expense of the CONTRACTOR.

19. Notices. All notices provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the AUTHORITY shall be addressed to the AUTHORITY's Executive Director. Notices to the CONTRACTOR shall be addressed to the CONTRACTOR's address designated herein. The effective date of notice to the CONTRACTOR shall be the date of receipt by CONTRACTOR. The effective date of notice to the AUTHORITY shall be the date of receipt by the AUTHORITY's Executive Director.

20. Primacy of General Conditions. Except for Special Conditions which expressly supersede General Conditions, the Special Conditions (if any) and Service Plan do not limit any term of the General Conditions.

21. Nonrenewal. CONTRACTOR understands and agrees that there is no representation, implication, or understanding that the services provided by CONTRACTOR under this Contract will be purchased or renewed by the AUTHORITY under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure by AUTHORITY to continue the purchase of all or any failure to continue purchase of all or any such services from CONTRACTOR.

22. Possessory Interest. If this Contract results in the CONTRACTOR having possession of, claim to or right to the possession of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue and Taxation Code 107), such interest or improvements may represent a possessory interest subject to property tax, and CONTRACTOR may be subject to the payment of property taxes levied on such interest.

23. No Third-Party Beneficiaries. Notwithstanding mutual recognition that services under this Contract may provide some aid or assistance to members of the AUTHORITY's population, it is not the intention of either the AUTHORITY or CONTRACTOR that such individuals occupy the position of intended third-party beneficiaries of the obligations assumed by either party to this Contract.
122
GENERAL CONDITIONS Page 7

24. Copyrights and Rights in Data. CONTRACTOR shall not publish or transfer any materials produced or resulting from activities supported by this Contract without the express prior written consent of the AUTHORITY's Executive Director. If any material is subject to copyright, the AUTHORITY reserves the right to copyright such, and the CONTRACTOR agrees not to copyright such material. If the material is copyrighted by CONTRACTOR, the AUTHORITY reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish, and use such materials, in whole or in part, and to authorize others to do so.

25. Changes and Extra Work.

25.1 When Changes in the Services Plan are required by AUTHORITY or requested by CONTRACTOR, CONTRACTOR shall promptly estimate their effect on the cost of the services, and on its time schedule, and so notify AUTHORITY in writing.

25.2 No Change shall be implemented by CONTRACTOR unless it is approved by AUTHORITY in writing. Unless otherwise agreed to in writing, all provisions of this Contract shall apply to all Changes in the Service Plan.

25.3 If AUTHORITY determines that a Change materially affects the total value or time of performance of this Contract, CONTRACTOR and AUTHORITY will mutually agree in writing to an equitable adjustment.

25.4 Within the limits of the Contract Payment Limit of this Contract, AUTHORITY may request Extra Work to be performed by CONTRACTOR. Extra Work is defined as work which was not authorized in the original Contract, and is, subsequent to the execution of this Contract by all parties hereto, determined by the AUTHORITY to be necessary for the Project. Upon receipt of an Extra Work authorization from AUTHORITY's Authorized Representative, CONTRACTOR shall continue performance of the services as revised by the authorization.

25.5 If AUTHORITY determines that revisions to the Contract Payment Limit, Service Plan, Payment Provisions, or other parts of the Contract are necessary, the revisions shall be mutually agreed upon and incorporated herein through the execution of written amendments to this Contract.

26. Survival.

The rights and obligations of the parties which by their nature survive termination or completion of the services covered by this Contract, shall remain in full force and effect after termination or completion.
123
GENERAL CONDITIONS Page 8
Performance and Final Acceptance.

27.1 CONTRACTOR represents that it is experienced, qualified, registered, licensed, equipped, organized and financed to perform the services under this Contract.

27.2 CONTRACTOR shall perform the services under this Contract with that degree of skill and judgment normally exercised by professional firms performing services of a similar nature in the State of California, and shall be responsible for the professional quality, technical accuracy and coordination of the services it performs under this Contract. In addition to the other rights and remedies which AUTHORITY may have, CONTRACTOR shall, at its own expense, correct any services which fail to meet the above standard.

27.3 AUTHORITY shall provide CONTRACTOR an opportunity to cure errors and omission which may be disclosed during the review of submittals, with no increase in the authorized Contract Payment Limit. Should CONTRACTOR fail to make necessary corrections in a timely manner, such corrections shall be made by the AUTHORITY and the cost thereof shall be charged to CONTRACTOR.

27.4 If warranted, AUTHORITY shall determine, and CONTRACTOR may request such determination, that CONTRACTOR has satisfactorily completed performance of this Contract. Upon such determination, AUTHORITY shall issue to CONTRACTOR a written Notice of Final Acceptance, after which CONTRACTOR shall not incur further costs under this Contract.

CONTRACTOR shall respond to such Notice of Final Acceptance by executing and submitting to AUTHORITY a Release and Certificate of Final Payment.

28. Force Majeure.

Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by any cause, existing or future, which is beyond the reasonable control of such party.

29. Severability.

In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, AUTHORITY and CONTRACTOR shall negotiate an equitable adjustment in the provisions of the Contract with a view toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications 124
GENERAL CONDITIONS Page 9
thereof, shall not be affected thereby.

30. Authorized Representatives and Notices.

30.1 AUTHORITY and CONTRACTOR shall each designate, below, an Authorized Representative who has authority to act on its behalf in the administration of this Contract.

30.2 Written notification to the other party shall be provided, in advance, of changes in name or address of such Authorized Representatives.

30.3 Notices provided for under this Contract shall be in writing, and shall be served on the Authorized Representative of the receiving party, either personally or at the party's offices, or by registered or certified mail to its office address.

30.4 AUTHORITY hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:

30.5 CONTRACTOR hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:

31. Pursuant to Richmond Municipal Code Section 7.04.030, the Contractor must have, or must obtain, a City of Richmond business license before any provision of this Contract will be deemed to take effect.

Gregory Palomino 450 Civic Center Plaza 2nd Floor Richmond, CA 94804 125

SPECIAL CONDITIONS

1. The purpose of this contract is to provide pest control management services to the Richmond Housing Authority’s property, Nystrom Village. The contractor shall furnish all labor, materials, equipment, tools, transportation, supervision, and incidentals necessary to perform comprehensive pest control services. These services shall include, but are not limited to:
i. General Pest Control Services
a. Provide integrated pest management services designed to prevent, monitor and control infestations of insects, rodents, and other pests commonly found in residential and public housing environments
ii. Scheduled Service Visits
a. Perform monthly routine inspections and treatments at Nystrom village, including common areas, offices and unit exteriors
b. Conduct follow-up visits and treatments as needed based on infestation levels or tenant reports.
iii. As- Needed Pest Control
a. Provide a 48-hour response window for urgent pest control issues that are reported by the Richmond Housing Authority.
b. Provide specialized treatment plans for bedbug infestations, including inspection, chemical and/or heat treatment, tenant preparation guidance, and follow-up inspections.
iv. Recordkeeping and Reporting
a. Maintain detailed service logs for each visit, documenting inspection results, types of pests identified, treatments applied, and follow-up actions required. b. Provide copies of all Safety Data Sheets for any pesticides or chemicals used. v. Pricing and Compensation
a. All services shall be performed at the prices as set forth in the Contractors bid package submitted in response to RHA’s RFQ issued on July 28, 2025 which attached hereto and incorporated herein by this reference.

2. In addition to the General Conditions set forth herein, Contractor shall comply with the terms and conditions set forth in the documents entitled “General Conditions for NonConstruction Contracts Section II” (HUD-5370-C Section II), and “HUD Table 5.1” (HUD Table 5.1) which is attached hereto and incorporated herein by this reference. If there are any conflicts between the terms and conditions set forth in the General Conditions set forth herein and the terms and conditions set forth in the attached document, the terms and conditions set forth in the attached document shall take precedence and shall prevail.

3. In addition to the General Conditions set forth herein, Contractor shall comply with the terms and conditions set forth in the documents entitled “City of Richmond Sanctuary City Compliance Statement” which is attached hereto and incorporated herein by this reference.
126

4. Contractor shall provide the insurance coverage set forth in the document entitled "City of Richmond — Insurance Requirements — Type 1: “Consultants and Contractors" which is attached hereto and incorporated herein by this reference. Contractor shall maintain said coverage during the entire term of this contract. However, wherever the document refers to the "City of Richmond" or the "CITY", the Contractor shall substitute the words "Housing Authority of the City of Richmond" or "Authority". 127
Residential Pest Control
Services for Richmond Housing
Authority (Nystrom Village)
Submitted by:

Integrated Pest Control
Management, Inc. (IPCM)
Hernan Alescio
1910 S Archibald Avenue, Suite G
Ontario, CA 91761
626-533-3292
[email protected]
128
1910 S Archibald Avenue, Suite G
Ontario, CA 91761 2
Introduction
Integrated Pest Control Management, Inc. (IPCM) is pleased to submit this proposal to provide residential pest control services for the Richmond Housing Authority (RHA) at Nystrom Village.

With more than 20 years of specialized experience serving housing authorities, municipalities, and multi-family housing, IPCM delivers reliable, compliant, and environmentally conscious pest management solutions.

Our licensed and certified team uses Integrated Pest Management (IPM) strategies to proactively prevent infestations, resolve active pest issues, and maintain safe, comfortable living environments for residents.

Firm Experience
• 10+ years in housing authority & municipal pest
management
• Specialized in multi-family housing, HUD programs, schools, and sensitive environments
• Credentials: Structural Pest Control License, NPMA member, Green Shield Certified, HUD Section 3 compliant, etc.
• Sample projects: housing authorities, large school districts, and county contracts (pull highlights from your references list).

Proposed Work Plan
A. Understanding of Requirements
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• 100 units across 51 duplexes, built in 1941 → historic, highdensity housing → higher risk of pests. • Emphasis on protecting resident health, meeting HUD/CSUstyle reporting standards, and compliance with Richmond IPM ordinances.

B. Routine Preventive Services
• Monthly rodent and insect monitoring, exterior bait station service, documentation.
• Quarterly exclusion, sanitation, and property condition reporting.

C. On-Demand Services
• 24–48 hour response window.
• Treatment protocols for rodents, bedbugs, cockroaches, ants, and general pests.
• Follow-up & resident preparation (multi-language handouts).

D. Digital Reporting (PestPac by WorkWave)
• 24/7 online portal with logs, mapping, chemical use tracking. • Real-time technician notes with photos.
• Exportable records for compliance.

E. Staffing & Supervision
• Assigned lead technician for RHA with back-up coverage. • Supervisory QA inspections.

F. Implementation Plan (90 Days)
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• Day 1–30: Initial inspection, device placement, property mapping, resident education.
• Day 31–60: Routine service + adjustments based on activity data.
• Day 61–90: Full optimization and baseline reporting.

G. Quality Control & KPIs
• Response times tracked in PestPac.
• Monthly reports of activity, treatments, and trends.
• Quarterly RHA review meeting.

Scope of Work & Pest Coverage
In accordance with RHA’s RFQ, IPCM shall furnish all labor, materials, equipment, supervision, transportation, and chemicals necessary to provide ongoing IPM services for the 100 residential units across Nystrom Village.

Routine Preventative Services
• Monthly Services
o Inspection, servicing, and replenishment of tamperresistant exterior rodent bait stations. o Monitoring of rodent and insect activity.
o Documentation and reporting of findings.
• Quarterly Services
o Exclusion work: sealing of small cracks, crevices, and entry points.
o Sanitation and property condition reports (overgrowth, moisture, debris).
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On-Demand Infestation Management
• Response Time: Within 24–48 hours of request.
• Inspection: Identify pest species, extent of infestation, and contributing factors.
• Treatment: Immediate, targeted treatment for the reported pest.
• Follow-Up: Re-inspection and retreatment until resolution. • Resident Preparation: Clear guidelines provided in multiple languages to maximize treatment effectiveness.

Covered Pests
• General Pests: Ants, cockroaches, spiders, silverfish, earwigs, beetles, pantry pests.
• Rodents: Mice, rats.
• Bedbugs: Inspection, preparation instructions, heat/chemical treatment, and follow-ups (mandatory service).
• Occasional Invaders: Fleas, mites, and other pests common to multi-family housing.
•
•
•
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Property Details
The Richmond Housing Authority (RHA) has requested pest control services for Nystrom Village, which consists of:
• 51 wood-frame duplexes (built in 1941)
• 100 residential units in total
• A mix of 1-, 2-, and 3-bedroom units
• Property spans 4 blocks and 9 acres
• Located between Florida Avenue and Virginia Avenue (northsouth), and South 13th Street to South 16th Street (east-west), Richmond, CA 94804
This historic community requires a professional pest management program designed to protect residents’ health, comfort, and quality of life while preserving the integrity of the property.

Property Pictures
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Property Diagram
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Proposed Rates and Fees
Service Category Description Unit / Frequency Proposed Fee Preventative
Maintenance (Based on 20
Exterior Bait Sta2ons
around the property)
Exterior Rodent Control
(Bait Box Service),
physical exclusion,
quarterly reporting, and
routine inspections
across Nystrom Village.

Flat Monthly Fee $ 495.00
Same services listed
above, if billed
quarterly.

Flat Quarterly Fee $ 742.00
On-Demand / As-Needed
Services
General Service Call
(inspection, treatment,
reporting)
Per Service Call $ 250.00
Hourly Service Rate (if
applicable) Per Hour $ 125.00
Rodent Removal Per Treatment $ 125.00
Bedbug Treatment
(mandatory service)
Per Unit Treated $ 465.00
Cockroach Treatment Per Unit Treated $ 250.00
Ant Treatment Per Unit Treated $ 250.00
Other Pest Treatment,
Bee Treatments up to 12
feet, (no structural
removal)
Per Treatment $ 300.00
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Digital Reporting System
IPCM uses PestPac by WorkWave for service documentation and reporting:
• Real-time service logs with technician notes.
• Photos of inspected/treated areas.
• Trap and bait station mapping.
• Chemical use logs (DPR compliance).
• Online access for RHA management with historical trend reports.

Certifications & Compliance
• ✅ California Structural Pest Control License – Branch 2 • ✅ Licensed & Insured (General Liability + Workers’
Compensation)
• ✅ NPMA Member – National Pest Management Association
• ✅ Green Shield Certified – Eco-friendly pest control
• ✅ HUD Section 3 Compliant
• ✅ CA Healthy Schools Act & IPM Certified
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References

1. Management Pro: PO BOX 3661 Riverside, CA 92519
Manager: Kevin 951-640-3339
Monthly services to 15 properties. Consists of general pest, bed bug services, bee services and rodent services.

2. City of Menifee: 29844 Haun Rd. Menifee, CA 92586
Director: Maritsa Ramirez 751-723-3892
[email protected]
Monthly services at 26 locations for general pest, animal trapping, bee services, gopher and squirrel services.

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3. Union Rescue Mission: 545 S San Pedro St. Los Angeles, CA 90013
Director of Facilities: Maurice Ochoa 213-316-2732
[email protected]
Monthly and weekly services for general pest control, bed bug inspections, bed bugs chemical services, bed bug heat jobs, K9 bed bug inspections, bird exclusions and clean outs, rodent exclusions, and animal trapping.

4. Solano County: 675 Texas St. Ste 2500 Fairfield, CA 94533 Facilities Operations Supervisor: Michael Patrick 707-784-6335 [email protected]
Monthly and weekly services to 27 properties. Consists of general pest, bed bug services, bee services, rodent services, bee services and mosquito maintenance.

5. Beaumont Unified School District: 350 W Brookside Ave.

Beaumont, CA 92223
Maintenance and Operations: Arthur Lozano 951-845-1631 Ext 7 [email protected]
Monthly services at 19 school sites. Consists of general pest, fire ants, gopher/squirrel services, nutrition monthly services.

Why Choose IPCM, Inc.

Integrated Pest Control Management, Inc. (IPCM) is uniquely qualified to serve the Richmond Housing Authority because:
• Proven Housing Experience – IPCM has extensive experience providing pest control in multi-family housing communities, 138
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affordable housing programs, and sensitive environments where safety and compliance are paramount.
• Integrated Pest Management (IPM) Philosophy – We
prioritize non-chemical methods such as exclusion,
monitoring, and prevention, with chemical treatments used only as a last resort — fully aligned with Richmond’s IPM ordinances.
• Resident-Centered Approach – Our technicians are trained to respect resident privacy, provide clear preparation
instructions, and follow up to ensure complete resolution of issues.
• Comprehensive Reporting – IPCM utilizes digital reporting technology to provide immediate, transparent documentation of services, pest activity, and recommendations after every visit.
• Bedbug Treatment Capability – We meet the mandatory
requirement for professional bedbug treatment and offer proven, effective solutions.
• Commitment to Compliance & Safety – IPCM maintains all required licensing, insurance, and certifications, ensuring that RHA receives fully compliant and professional service.

Conclusion
IPCM Inc. is committed to partnering with the Richmond Housing Authority to ensure Nystrom Village remains a safe, healthy, and pest-free community. Our IPM approach, advanced reporting, and experienced team will provide RHA with full transparency, compliance, and reliable pest control services.

We appreciate the opportunity to submit this proposal and look forward to serving the RHA.
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140
General Conditions for Non-Construction U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
Office of Labor Relations
OMB Approval No. 2577-0157 (exp. 11/30/2023)
Contracts
Section II – (With Maintenance Work)
Public Reporting Burden for this collection of information is estimated to average one hour per response, including the time for reviewing instructions,s earching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not conduct or sponsor, and an applicant is not required to respond to a collection of information unless it displays a currently valid OMB control number.

Applicability. This form HUD-5370C has 2 Sections. These Sections must be inserted into non-construction contracts as described below:
in the classification under this Contract from the first day on which work is performed in the classification.

2. Withholding of funds
1) Non-construction contracts (without maintenance) greater than $250,000 - use Section I;
2) Maintenance contracts (including nonroutine maintenance as defined at 24 CFR 905.200) greater than $2,000 but not more than $250,000 - use Section II; and
3) Maintenance contracts (including nonroutine maintenance), greater than $250,000 – use Sections I and II.

The Contracting Officer, upon his/her own action or upon request of HUD, shall withhold or cause to be withheld from the Contractor under this Contract or any other contract subject to HUD-determined wage rates, with the same prime Contractor, so much of the accrued payments or advances as may be
considered necessary to pay laborers and mechanics employed by the Contractor or any subcontractor the full amount of wages required by this clause. In the event of failure to pay any laborer or mechanic employed under this Contract all or part of the wages required under this Contract, the Contracting Officer or HUD may, after written notice to the Contractor, take such action as may be necessary to cause the suspension of any further payment or advance until such violations have ceased. The Public Housing Agency or HUD may, after written notice to the Contractor, disburse such amounts withheld for and on account of the Contractor or subcontractor to the respective employees to whom they are due.

Section II – Labor Standard Provisions for all Maintenance Contracts greater than $2,000

1. Minimum Wages
(a) All maintenance laborers and mechanics employed under this Contract in the operation of the project(s) shall be paid unconditionally and not less often than semi-monthly, and without subsequent deduction (except as otherwise
provided by law or regulations), the full amount of wages due at time of payment computed at rates not less than
those contained in the wage determination of the Secretary of Housing and Urban Development which is attached
hereto and made a part hereof. Such laborers and
mechanics shall be paid the appropriate wage rate on the wage determination for the classification of work actually performed, without regard to skill. Laborers or mechanics performing work in more than one classification may be
compensated at the rate specified for each classification for the time actually worked therein; provided, that the
employer’s payroll records accurately set forth the time spent in each classification in which work is performed. The wage determination, including any additional classifications and wage rates approved by HUD under subparagraph
1(b), shall be posted at all times by the Contractor and its subcontractors at the site of the work in a prominent and accessible place where it can be easily

3. Records
(a) The Contractor and each subcontractor shall make and maintain for three (3) years from the completion of the work records containing the following for each laborer and
mechanic:
(i) Name, address and Social Security Number;
(ii) Correct work classification or classifications;
(iii) Hourly rate or rates of monetary wages paid;
(iv) Rate or rates of any fringe benefits provided;
(v) Number of daily and weekly hours worked;
(vi) Gross wages earned;
(vii) Any deductions made; and
(viii) Actual wages paid.
seen by the workers.
(b) The Contractor and each subcontractor shall make the records required under paragraph 3(a) available for
inspection, copying, or transcription by authorized
representatives of HUD or the HA and shall permit such
representatives to interview employees during working
hours on the job. If the Contractor or any subcontractor fails to make the required records available, HUD or its designee may, after written notice to the Contractor, take such action as may be necessary to cause the suspension of any further payment, advance or guarantee of funds.
(b) (i) Any class of laborers or mechanics which is not listed in the wage determination and which is to be employed under the Contract shall be classified in conformance with the wage determination. HUD shall approve an additional
classification and wage rate only when the following criteria have been met:
(1) The work to be performed by the classification
required is not performed by a classification in the 4. Apprentices and Trainees wage determination; (2) The classification is utilized in the area by the
industry; and (a) Apprentices and trainees will be permitted to work at less than the predetermined rate for the work they perform
when they are employed pursuant to and individually
registered in:
(i)
(3) The proposed wage rate bears a reasonable
relationship to the wage rates contained in the
wage determination. A bona fide apprenticeship program registered with the U.S. Department of Labor, Employment
and Training Administration (ETA), Office of
(ii) The wage rate determined pursuant to this
paragraph shall be paid to all workers performing work
Section II - Page 1 of 3 form HUD-5370-C (1/2014)
141
Apprenticeship Training, Employer and Labor
Services (OATELS), or with a state apprenticeship
agency recognized by OATELS, or if a person is
employed in his/her first 90 days of probationary
employment as an apprentice in such an
apprenticeship program, who is not individually
registered in the program, but who has been
certified by OATELS or a state apprenticeship
agency (where appropriate) to be eligible for
probationary employment as an apprentice; A
trainee program which has received prior approval,
evidenced by formal certification by the
(ii)
forth those findings that are in dispute and the
reasons, including any affirmative defenses, with
respect to the violations. The request shall be
directed to the appropriate HA or HUD official in
accordance with instructions contained in the
notice of findings or, if the notice does not specify
to whom a request should be made, to the
Regional Labor Relations Officer (HUD). The HA
or HUD official shall, within 60 days (unless
otherwise indicated in the notice of findings) after
receipt of a timely request for reconsideration,
issue a written decision on the findings of violation.

The written decision on reconsideration shall
contain instructions that any appeal of the decision
shall be addressed to the Regional Labor
Relations Officer by letter postmarked within 30
calendar days after the date of the decision. In the
event that the Regional Labor Relations Officer
was the deciding official on reconsideration, the
appeal shall be directed to the Director, Office of
Labor Relations (HUD). Any appeal must set forth
the aspects of the decision that are in dispute and
the reasons, including any affirmative defenses,
with respect to the violations. The Regional Labor
Relations Officer shall, within 60 days (unless
otherwise indicated in the decision on
reconsideration) after receipt of a timely appeal,
issue a written decision on the findings. A decision
of the Regional Labor Relations Officer may be
appealed to the Director, Office of Labor Relations,
by letter postmarked within 30 days of the
Regional Labor Relations Officer’s decision. Any
appeal to the Director must set forth the aspects of
the prior decision(s) that are in dispute and the
reasons. The decision of the Director, Office of
Labor Relations, shall be
(ii)
U.S. Department of Labor, ETA; or
(iii) A training/trainee program that has received prior approval by HUD.
(b) Each apprentice or trainee must be paid at not less than the rate specified in the registered or approved program for the apprentice’s/trainee’s level of progress, expressed as a percentage of the journeyman hourly rate specified in the applicable wage determination. Apprentices and trainees shall be paid fringe benefits in accordance with the
provisions of the registered or approved program. If the program does not specify fringe benefits,
apprentices/trainees must be paid the full amount of fringe benefits listed on the wage determination for the applicable (iii) classification.
(c) The allowable ratio of apprentices or trainees to
journeyman on the job site in any craft classification shall not be greater than the ratio permitted to the employer as to the entire work force under the approved program.
(d) Any worker employed at an apprentice or trainee wage rate who is not registered in an approved program, and any
apprentice or trainee performing work on the job site in excess of the ratio permitted under the approved program, shall be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed. final.
(e) In the event OATELS, a state apprenticeship agency (b) Disputes arising out of the labor standards provisions of recognized by OATELS or ETA, or HUD, withdraws
approval of an apprenticeship or trainee program, the
employer will no longer be permitted to utilize
apprentices/trainees at less than the applicable
predetermined rate for the work performed until an
acceptable program is approved.
paragraph 6 shall not be subject to paragraph 5(a) of this form HUD-5370C. Such disputes shall be resolved in
accordance with the procedures of the U.S. Department of Labor set forth in 29 CFR Parts 5, 6 and 7. Disputes within the meaning of this paragraph 5(b) include disputes
between the Contractor (or any of its subcontractors) and the HA, HUD, the U.S. Department of Labor, or the

5. Disputes concerning labor standards employees or their representatives. (a) Disputes arising out of the labor standards provisions 6. Contract Work Hours and Safety Standards Act contained in Section II of this form HUD-5370-C, other than those in Paragraph 6, shall be subject to the following procedures. Disputes within the meaning of this paragraph include disputes between the Contractor (or any of its
subcontractors) and the HA, or HUD, or the employees or their representatives, concerning payment of prevailing wage rates or proper classification. The procedures in this section may be initiated upon HUD’s own motion, upon
referral of the HA, or upon request of the Contractor or The provisions of this paragraph 6 are applicable only where the amount of the prime contract exceeds $100,000. As used in this paragraph, the terms “laborers” and “mechanics” includes watchmen and guards.
(a) Overtime requirements. No Contractor or subcontractor subcontractor(s).
contracting for any part of the Contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of 40 hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of
(i) A Contractor and/or subcontractor or other
interested party desiring reconsideration of
findings of violation by the HA or HUD relating to
the payment of straight-time prevailing wages or
classification of work shall request such
reconsideration by letter postmarked within 30
calendar days of the date of notice of findings
issued by the HA or HUD. The request shall set
40 hours in such workweek.
(b) Violation; liability for unpaid wages; liquidated
damages. In the event of any violation of the provisions set forth in paragraph 6(a), the Contractor and any
Section II - Page 2 of 3 form HUD-5370-C (1/2014)
142
subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such Contractor and
subcontractor shall be liable to the United States (in the case of work done under contract for the District of
Columbia or a territory, to the District or to such territory), for liquidated damages. Such liquidated damages shall be
computed with respect to each individual laborer or
mechanic, including watchmen and guards, employed in
violation of the provisions set forth in paragraph (a) of this clause, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of 40 hours without payment of the overtime wages required by provisions set forth in
paragraph (a) of this clause.
(c) Withholding for unpaid wages and liquidated damages.

HUD or its designee shall upon its own action or upon
written request of an authorized representative of the U.S.

Department of Labor withhold or cause to be withheld,
from any moneys payable on account of work performed
by the Contractor or subcontractor under any such
Contract or any federal contract with the same prime
Contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act,
which is held by the same prime Contractor such sums as may be determined to be necessary to satisfy any
liabilities of such Contractor or subcontractor for unpaid wages and liquidated damages as provided in the
provisions set forth in paragraph (b) of this clause.

7. Subcontracts
The Contractor or subcontractor shall insert in any
subcontracts all the provisions contained in this Section II and also a clause requiring the subcontractors to include these provisions in any lower tier subcontracts. The prime Contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all the provisions contained in these clauses.

8. Non-Federal Prevailing Wage Rates
Any prevailing wage rate (including basic hourly rate and any fringe benefits), determined under state law to be prevailing, with respect to any employee in any trade or position
employed under the Contract, is inapplicable to the contract and shall not be enforced against the Contractor or any subcontractor, with respect to employees engaged under the contract whenever such non-Federal prevailing wage rate, exclusive of any fringe benefits, exceeds the applicable wage rate determined by the Secretary of HUD to be prevailing in the locality with respect to such trade or position.

Section II - Page 3 of 3 form HUD-5370-C (1/2014)
143
The following contract clauses are required in contracts pursuant to 24 CFR 85.36(i) and Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. HUD is permitted to require changes, remedies, changed conditions, access and records retention, suspension of work, and other clauses approved by the Office of Federal Procurement Policy. The PHA and contractor is also subject to other Federal laws including the U.S. Housing Act of 1937, as amended, Federal regulations, and state law and regulations.

Examination and Retention of Contractor’s Records. The PHA, HUD, or Comptroller General of the United States, or any of their duly authorized representatives shall, until three years after final payment under this contract, have access to and the right to examine any of the Contractor’s directly pertinent books, documents, papers, or other records involving transactions related to this contract for the purpose of making audit, examination, excerpts, and transcriptions.

Right in Data and Patent Rights (Ownership and Proprietary Interest). The PHA shall have exclusive ownership of, all proprietary interest in, and the right to full and exclusive possession of all information, materials, and documents discovered or produced by Contractor pursuant to the terms of this Contract, including, but not limited to, reports, memoranda or letters concerning the research and reporting tasks of the Contract.

Energy Efficiency. The Contractor shall comply with all mandatory standards and policies relating to energy efficiency which are contained in the energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub.L. 94-163) for the State in which the work under this contract is performed.

Procurement of Recovered Materials
(a) In accordance with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, the Contractor shall procure items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition. The Contractor shall procure items designated in the EPA guidelines that contain the highest percentage of recovered materials practicable unless the Contractor determines that such items: (1) are not reasonably available in a reasonable period of time; (2) fail to meet reasonable performance standards, which shall be determined on the basis of the guidelines of the National Institute of Standards and Technology, if applicable to the item; or (3) are only available at an unreasonable price. (b) Paragraph (a) of this clause shall apply to items purchased under this contract where: (1) the Contractor purchases in excess of $10,000 of the item under this contract; or (2) during the preceding Federal fiscal year, the Contractor: (i) purchased any amount of the items for use under a contract that was funded with Federal appropriations and was with a Federal agency or a State agency or agency of a political subdivision of a State; and (ii) purchased a total of in excess of $10,000 of the item both under and outside that contract.

Termination for Cause and for Convenience (contracts of $10,000 or more). (a) The PHA may terminate this contract in whole, or from time to time in part, for the PHA’s convenience or the failure of the Contractor to fulfill the contract obligations (cause/default). The PHA shall terminate by delivering to the Contractor a written Notice of Termination specifying the nature, extent, and effective date of the termination. Upon receipt of the notice, the Contractor shall: (1) immediately discontinue all services affected (unless the notice directs otherwise), and (2) deliver to the PHA all information, reports, papers, and other materials accumulated or generated in performing the contract, whether completed or in process. (b) If the termination is for the convenience of the PHA, the PHA shall be liable only for payment for services rendered before the effective date of the termination. (c) If the termination is due to the failure of the Contractor to fulfill its obligations under the contract (cause/default), the PHA may (1) require the Contractor to deliver to it, in the manner and to the extent directed by the PHA, any work described in the Notice of Termination; (2) take over the work and prosecute the same to completion by contract of otherwise, and the Contractor shall be liable for any additional cost incurred by the PHA; and (3) withhold any payments to the Contractor, for the purpose of set-off or partial payment, as the case may be, of amounts owned by the PHA by the Contractor. In the event of termination for cause/default, the PHA shall be liable to the Contractor for reasonable costs incurred by the Contractor before the effective date of the termination. Any dispute shall be decided by the Contracting Officer. 144
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 1 of 4
Revised: September 2011
In all instances where a CONTRACTOR or its representatives will be conducting business and/or providing services, the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery. CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy.

The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001) including coverage for bodily and personal injury, property damage, and products and completed operations.

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto)

3. Original and Separate Additional Insured Endorsements for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation and Builder’s Risk/ Course of Construction Insurance.

6. Builder’s Risk/Course of Construction insurance covering all risks of loss less policy exclusions when the City of Richmond has a financial interest in the property. – (Only required for Construction Contracts involving property)

7. Contractor’s Pollution Liability (if applicable for Construction Contractors) Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to SelfInsure, signed by the California Department of Industrial Relations and SelfInsurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.
145
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 2 of 4
Revised: September 2011

PROJECT COST REQUIRED LIMIT
$0 - $5 million $2 million p/o
$5 million - $10 million $5 million p/o
Over $10 million $10 million p/o
Fireworks $5 million p/o
General Liability
(primary and excess limits
combined)

Includes coverage for bodily injury, personal injury, property damage and products and completed operations. The policy shall not exclude coverage for XCU perils (explosion, collapse, or damage to underground property).

If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.

Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

Builders’ Risk/Course of
Construction – Covers property
under construction, repair or
renovation as well as equipment
and materials to be installed.
(Only required for Construction
Projects involving property and
equipment installation.)
Coverage shall include all risks of direct physical loss, excluding earthquake, for an amount equal to the full completed value of the covered structure or replacement value of alterations or additions, including soft costs and business interruption.

If the project does not involve new or major reconstruction, an Installation Floater may be acceptable. For such projects, a property installation floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken or destroyed during the performance of the Work, including during transit, installation and testing at the City of Richmond’s site.

The City of Richmond shall be named as loss payee as its interest may appear. The insurer shall waive all rights of subrogation against City.

Contractor’s Pollution Liability (if
applicable)
Protects against:
unexpected/unintended release of
pollution resulting from contractors
covered operations such as:

HVAC, paving, carpentry, pipeline
& tank installation, drillers,
remediation contractors,
maintenance, mechanical,
demolition, excavation, grading,
street/road construction,
residential & commercial builders.

Same limits as General Liability.

Required Policy Conditions
A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Additional Insured Endorsement Applicable to General Liability Coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured, including but not limited to bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. The endorsement must not exclude products and completed operations coverage. If it does, then CG 20 37 (10/01) is also required. 146
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 3 of 4
Revised: September 2011
Additional Insured Endorsement
(continued)
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers Compensation and Builder’s Risk/ Course of Construction coverage during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

Loss Payable Endorsement (only
required when Builder’s Risk
and/or Course of Construction
Insurance is required.)
Applicable to Builder’s Risk/Course of Construction naming the City of Richmond as Loss Payee.

SURETY BONDS
(If a Public Works/Engineering
Project)
The Contractor shall provide:

1. A Bid bond

2. A Performance Bond

3. A Payment Bond
Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverages and cover those insured in the underlying policies.

Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or nonrenewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.
147
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 4 of 4
Revised: September 2011
Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin. The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed, or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manager. However, Contractor must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
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November 18, 2025
Economic Development
Richmond Housing Authority
DATE: November 18, 2025
TO: Chair Martinez and Members of the Board of
Commissioners of the Richmond Housing Authority
(RHA)
FROM: Antoinette Terrell, RHA Executive Director
Nannette Beacham, Director of Economic Development
Gregory Palomino, Administrative Assistant
Subject: Contract with Bay Hawk, Inc. for Pavement, Curbing, Sidewalk and Walkway Restoration Services
FINANCIAL IMPACT: The proposed total two-year contract not-to-exceed $275,200 will be funded through a combination of
Housing and Urban Development (HUD) Capital Fund
Grant, RHA’s annual allocation of operating subsidy and rental income from Public Housing Tenants.

Fiscal Year (FY) 2026: $200,000
Fiscal Year (FY) 2026: $75,200
(Account String: 42141191-500536)

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
ISSUE:

The sidewalks and walkways at Nystrom Village and the
Hacienda Excess Lot are deteriorating and require
significant repairs and replacements to maintain safe and accessible conditions for residents and visitors.

AGENDA
REPORT
149

November 18, 2025
RECOMMENDED ACTION: ADOPT a resolution and APPROVE a two-year contract with Bay Hawk, Inc. for pavement, curbing, sidewalk, and walkway restoration in an amount not to exceed
$275,200, commencing November 19, 2025, and ending
November 19, 2027 – Richmond Housing Authority
(Antoinette Terrell/Greg Palamino/Nannette Beacham
510-621-1300).

DISCUSSION:

The Richmond Housing Authority (RHA) has identified a pressing need to restore and replace deteriorating sidewalks, walkways, curbing, and pavement at Nystrom Village and the Hacienda Excess Lot. These conditions pose safety concerns for residents and visitors, particularly related to accessibility and trip hazards.

On July 15, 2025, RHA released a Request for Proposals (RFP) for pavement, curbing, sidewalk, and walkway restoration services (Attachment 1). The RFP was due on August 19, 2025. A total of nine-hundred two (902) vendors were notified, and twentysix (26) prospective bidders downloaded the solicitation package (Attachment 2). A mandatory pre-bid meeting and site walk was held on July 31, 2025, at 10:00 a.m., with eleven (11) contractors in attendance.

Despite the outreach and the initial interest only one valid bid was received by the submission deadline. Staff reviewed the proposal and determined the bid to be reasonable based on the current market rates for this type of work.

Following the bid submission, staff conducted additional site measurements with the vendor. It is estimated that approximately 7,200 square feet of sidewalks and walkways between Nystrom Village and the Hacienda Excess Lot require replacement, all eight (8) curb ramps near the parking lots need to be replaced, and approximately 80 linear feet of sidewalk must be ground down to mitigate trip hazards.

The vendor’s bid established the following cost estimates in the table below:

Item Quantity / Calculation Cost per Unit Subtotal
Sidewalk & walkway replacements 7,200 sq. ft. × $30/sq. ft. $30/sq. ft. $216,000 Curb ramp replacements 8 curbs × $7,000/curb $7,000/curb $56,000 Sidewalk grinding 80 LF × $40/LF $40/LF $3,200
Total Project Cost $275,200
Therefore, staff are requesting that the Board of Commissioners adopt a resolution to approve the contract with Bay Hawk, Inc. in the amount not to exceed $275,200, and commencing November 19, 2025, and terminating November 19, 2027 (Attachment 4 and 5).
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November 18, 2025
DOCUMENTS ATTACHED:

Attachment 1 – Sidewalk RFP
Attachment 2 – BidSummary131889 (Sidewalks)
Attachment 3 – Bay Hawk, Inc. Bid
Attachment 4 – RHA Sidewalk Resolution
Attachment 5 – Proposed Contract
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Request for Proposals (RFP)
Pavement, Curbing,
Sidewalk and
Walkway
Restoration Services
for Richmond
Housing Authority
RFP Release Date:

July 15, 2025
Qualifications Due by:
2:30 PM on August 19, 2025
Submit Qualifications through:

City of Richmond Bids Online
RFP Contact:

Gregory Palomino
Admin. Assistant
[email protected]
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Table of Contents
I. Introduction …………………………………………………………………………….………3
II. Scope of Services…………………………………………………………….……. ….…….4-7 III. Timeline ………………………………………………………………………….….…………7
IV. Contract Terms and Conditions …………………………………………….….…………8-9 V. Proposal Submittal Guidelines.………………………….…………….………...…………9-10 VI. Required Submission Package …………………………….…………………….……….10-11 VII. Evaluation and Selection Criteria ………………………….…………………….………11-12 VIII. Special Conditions ……………….………………………………………………….…….12-15 Attachments
Attachment A: Standard Contract (Sample)
Attachment B: Insurance Requirements – Type 1: Consultants and Contractors Attachment C: Richmond Sanctuary City Contracting Ordinance Attachment D: Sanctuary City Compliance Statement
Attachment E: HUD Table 5.1
Attachment F: HUD Forms 5370-C
Attachment G: Limited Liability Company Resolution
Attachment H: Disclosure Statement for LLC
Attachment I: RHA WMBE Section 3 Business Certification 153

Section I: Introduction
Purpose
The Richmond Housing Authority (RHA) is to solicit qualified firms to perform pavement, curbing, sidewalk and walkway restoration services at the Nystrom Village and Hacienda Excess Lot properties.

The City of Richmond
The City of Richmond (COR) was incorporated in 1905 after the Santa Fe Railroad established its western terminus at Point Richmond in 1899, with ferry service to San Francisco. The City grew significantly at the onset of World War II with the opening of the Kaiser Richmond Shipyards at Richmond’s South Shoreline in 1941 (its population quadrupled from 23,600 in 1940 to over 93,700 in 1943), as tens of thousands of new residents immigrated to the City to work in the shipyards, many of whom were Black. During the decades that followed, major developments such as Marina Bay, the Hilltop Shopping Center, the Knox Freeway, and Richmond Parkway shaped the economy and geography of Richmond. Residential development continued, and thousands of Asian and Pacific Islander and Latino persons immigrated to the community. Today, Richmond is a diverse and growing maritime, industrial, and residential community, with a population of over 110,000. The City is located on a peninsula 16 miles northeast of San Francisco, directly across the San Francisco Bay, and has a total area of 56 square miles, of which 33.7 are land area and 22.3 are water area.

Richmond Housing Authority
The RHA is a municipal corporation that is federally funded and regulated primarily under the U.S. Housing Act of 1937 as amended (42 USC 1437 et seq.). Created as a state agency in 1941 under the State Housing Authorities Law (Health & Safety Code Section 34200 et seq.), the RHA is bound by federal, state, and local laws.

The RHA serves the Richmond community by providing affordable housing and support services to low-income families, individuals, and seniors. The RHA is committed to improving the quality of life for its residents and fostering strong, vibrant communities.

RFP Overview
This RFP describes the scope of work, contract terms, proposal submission requirements, and evaluation criteria for a perform pavement, curbing, sidewalk and walkway restoration services contract.

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Section II: Scope of Services
The main property site, owned and managed by RHA, is known as Nystrom Village. It comprises 51 wood-frame duplexes built in 1941, totaling 100 residential units. Spread over four (4) blocks and nine (9) acres, the site is located between Florida Avenue and Virginia Avenue (north to south), and South 13th Street and South 16th Street (east to west) in Richmond, CA 94804. The property has a mix of 1-, 2-, and 3-bedroom units. 155

The secondary site, owned and managed by RHA, is known as the Hacienda Excess Lot. It is located at the corner of Roosevelt Ave and 13th street sharing the same block as the Hacienda Heights Senior Apartments. This excess lot is approximately 1.8 acres. 156

Nystrom Village Scope of Services
RHA is seeking proposals for all necessary pavement, curbing, sidewalk, and walkway restoration services to bring the property into full compliance with current federal, state, and local laws, ordinances, regulations, and standards. This includes, but is not limited to, the Americans with Disabilities Act (ADA), the California Building Code (CBC), and the Richmond Municipal Code, Chapter 12.36 (Maintenance and Construction of Sidewalks, Driveways, Curbs and Gutters).

The selected contractor shall provide all labor, equipment, supervision, materials, transportation, and incidentals required to restore, replace, or newly construct pavement, curbs, sidewalks walkways and other associated features. Services shall include, but are not limited to:

1. Pavement, curbing, sidewalk, and walkway restoration/replacement where needed. a. Numerous sections of existing concrete sidewalks and walkways throughout the property show various defects, including cracking, edge spalling, and uplift. All trip hazards must be corrected.
i. Demolition, removal, and restoration/replacement of damaged or noncompliant pavement, curbs, and sidewalks. ii. Sidewalk grinding of lifted panels (2" or less) to create a sloped, trip-free surface not exceeding a 10% grade (1:10 slope).
iii. Provision and compaction of crushed aggregate base as required for subgrade preparation, ensuring proper drainage and stability.

2. Fill potholes in parking lots where needed.
a. The existing asphalt parking lots contain various potholes ranging in size and depth. All identified potholes shall be repaired where needed.

3. Restripe parking spaces.
a. All parking spaces, including accessible spaces, shall be clearly and accurately re-striped.

4. Additional Optional Work
a. RHA is considering the option of repaving the parking lots and repaving and restriping the basketball courts, these should be included as a separate options in the proposal.

Hacienda Heights Excess Lot Scope of Services
RHA is seeking proposals for all necessary pavement, curbing, sidewalk, and walkway restoration services to bring the property into full compliance with current federal, state, and local laws, ordinances, regulations, and standards. This includes, but is not limited to, the Americans with Disabilities Act (ADA), the California Building Code (CBC), and the Richmond Municipal Code, Chapter 12.36 (Maintenance and Construction of Sidewalks, Driveways, Curbs and Gutters).
157

The selected contractor shall provide all labor, equipment, supervision, materials, transportation, and incidentals required to restore, replace, or newly construct pavement, curbs, sidewalks walkways and other associated features. Services shall include, but are not limited to:

1. Pavement, curbing, and sidewalk restoration/replacement where needed. a. Demolition, removal, and restoration/replacement of damaged or noncompliant pavement, curbs, sidewalks, and walkways. b. Construction of ADA-compliant curb ramps, including detectable warning surfaces, depressed curbs, and smooth transitions.
c. Sidewalk grinding of lifted panels (2" or less) to create a sloped, trip-free surface not exceeding 10% grade
d. Provision and compaction of crushed aggregate base as required for subgrade preparation
Permits
The selected contractor will be required to obtain applicable municipal permit(s) for the anticipated work to be performed, or to provide written documentation from the municipality that permit(s) are not required. Fees for the permits will not be waived. Permit information can be found here: https://www.ci.richmond.ca.us/162/Permits-Requests . The contractor is also responsible for utility coordination, traffic and pedestrian control, and staging area set up.

Site Impact Mitigation
The selected contractor shall make every effort to minimize disruption to the residents. This includes, but is not limited to:

1. Clearly marking off all active work areas with appropriate safety barriers, signage and detours.

2. Implementing dust and noise control measures

3. Ensuring daily clean up of the work site, removing all debris and securing all equipment.

Section III: Timeline
The tentative time schedule for this contract is as follows:

1. Proposal deadline …………………………………...…………. Tuesday, August 19, 2025

2. Proposal evaluations begins……………………………….. Wednesday, August 20, 2025

3. Contractor selection ……………………………………....…Tuesday, September 2, 2025 Once a contractor is selected by RHA the contract needs to be approved by the Board of Commissioners. In general, this process takes approximately four to six weeks after selection. 158

Section IV: Contract Terms and Conditions
Contract Term
The contract shall be awarded for a two-year period.

Licenses
The successful Contractor and all subcontractors used in the work will be required to hold or to obtain a City of Richmond business license for which the fee will not be waived. Prior to the start of work, the successful Contractor shall obtain all other required permits from the City of Richmond, for which the fees will not be waived. The successful Contractor shall also obtain any other permits required from other agencies for the completion of the project, for which the fees will not be waived.

General Conditions of the Contract
Contractor and all subcontractors shall comply Table 5.1 of HUD Handbook No. 7460.8 REV 2 (Attachment E) and HUD Form 5370-C General Conditions for Non-Construction Contacts Section II (Attachment F) which is incorporated into the Contract Documents by this reference.

Vendor Eligibility and Debarment Check
By submitting a proposal, the contractor certifies that neither it nor its principals (including partners, officers, directors, owners, and primary management staff) are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency. RHA reserves the right to verify the eligibility of any proposer, including but not limited to, checking the System for Award Management (SAM.gov) database for active exclusions. Any contractor found to be debarred or excluded at the time of proposal submission or prior to contract award will be deemed nonresponsive and their proposal will be rejected. Furthermore, all proposers are required to possess an active Unique Entity Identifier (UEI) issued through SAM.gov. If your organization does not currently have a UEI, you must initiate the registration process on SAM.gov to obtain one. Any contractor found to be debarred or excluded, or lacking an active UEI, at the time of proposal submission or prior to contract award will be deemed non-responsive and their proposal will be rejected. The successful Contractor shall be required to maintain this eligibility and active UEI throughout the entire contract term.

Davis-Bacon and Related Acts
The Davis-Bacon and Related Acts require payment of local prevailing wages to construction workers performing work on federally funded construction projects. As this is a federally funded property these wage rates are required. Wage determinations for various positions are published at www.sam.gov
159

Warranty/Guarantee
All work provided by the successful Contractor pursuant to any contract that ensues from this RFP will be warranted or guaranteed by that Contractor for no less than 180 days. The Contractor will provide all labor for warranty work for the length of the manufactures warranty on a new system that the Contractor installs.

Sanctuary City Contracting Ordinance
The Richmond Sanctuary City Contracting Ordinance No. 12-18 (Attachment C) prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Proposers must submit the attached Sanctuary City Compliance Statement with their Proposal (Attachment D).

Limited Liability Company Disclosure Statement
Resolution No. 86-21 (Attachment G), approved by City Council on July 6, 2021, requires disclosure of the identities of beneficial & responsible owners of Limited Liability Corporations (LLC). Proposers must submit the attached Disclosure Statement of Limited Liability Companies Form with their Proposal (Attachment H).

Insurance Requirements
Contractor shall maintain in full force and effect during the entire contract term the Insurance Requirements as described in “City of Richmond - Insurance Requirements -” Type 1 – Consultants and Contractors (Attachment B). Please pay special attention to the requirements as blanket coverages will not be accepted.

Section V: Proposal Submission Guidelines
Electronic Proposals shall be submitted via the City’s secure online bidding system. All required sections of the proposal must be submitted via the website. Contractor is solely responsible for “on time” submission of their electronic proposal. The Bid Management System will not accept late proposals, and no exceptions shall be made. Contractors will receive an e-bid confirmation number with a time stamp from the Bid Management System indicating that their bid was submitted successfully. The City will only receive those proposals that were transmitted successfully.

Interested parties may download copies of the above-mentioned proposal by visiting the City's web site, www.ci.richmond.ca.us/bids. To download RFP, new vendors will be required to register. Once the vendor downloads any documents relative to a solicitation, that vendor's name will appear on the Prospective Bidders list for that project and will receive any addenda or notifications relating to the RFP.

All proposals must be submitted by 2:30 PM on Tuesday, August 19, 2025 160

A mandatory site-walk is scheduled for 10:00 AM on Thursday, July 31, 2025 and firms who do not appear will not be considered. The starting location of the site-walk is 222 Marina Way South, Richmond, CA 94804
Proposals should be well-organized and address all aspects of the RFP. Include information on your company profile and experience, relevant project examples, your proposed staffing plan, pricing structure, and references.

All questions and requests for clarification regarding the RFP must be submitted in writing by 10:00AM, on August 7, 2025, via the BidsOnline system under the Q&A tab.

Staff will provide responses in writing to all questions and post them on the RFP website for reference by all interested vendors.

The RHA reserves the right to conduct interviews with shortlisted vendors. Proposals become the property of the COR and the RHA and may be subject to public disclosure after the selection process is complete.

Any party submitting a proposal shall not contact or lobby any City Council member, City official, employee (except those specified for contact) or agent regarding the RFP. Any party attempting to influence or circumvent the RFP, bid submittal, and review process may have their proposal rejected for violating this provision of the RFP.

Section VI: Required Submission Package
The submission package must also include the following:

1. Cover sheet referencing this RFP with the name of the firm, contact information, number of employees, and location of office(s).

2. Firm’s Experience: Demonstrate your firm’s experience in jobs similar in scope and complexity as described in this solicitation. Provide your firm’s capability and methodology of rendering the services outlined and summary of experience.

3. References: Provide references of customers, clients, or owners for whom you have delivered similar services. Please include statements or letters of recommendation from customers/clients describing job performance and service. Provide the point of contact, telephone number, email, title, and relation to you. RHA intends to contact these references to determine reliability, job performance, service, and other information.

4. Proposed Work Plan: Provide a detailed work plan and an outline of the scope of work required to complete the project for each property. Include the steps you will take and the timeline for each step.
161

5. Proposed Rates and Fees: A fixed price for the project. Separately include the additional option of repaving the parking lots at Nystrom Village and separately include the option of repaving/restriping the basketball courts at Nystrom Village.

6. Completed Attachments: Proposers must submit the attached Sanctuary City Compliance Statement with their Proposal (Attachment D) and Disclosure Statement of Limited Liability Company Form (Attachment H), if applicable RHA WMBE Section 3 Business Certification (Attachment I).

Section VII: Evaluation and Selection Criteria
The selection committee will evaluate, and rate proposals based on the following criteria:

All proposals will be reviewed to determine conformance with the RFP requirements. A mandatory site-walk is scheduled for 10:00 AM on Thursday, July 31, 2025 and firms who do not appear will not be considered. Failure to meet the requirements may be cause for rejection of the proposal. Any proposal which is incomplete, conditional, or contains irregularities will be rejected.

RHA Reserves the right to:

Evaluation Criteria Maximum Points
Quality of the Proposal
o Overall quality and professional appearance of the proposal submitted, based upon the opinion of the evaluators.
5 Work Plan & Understanding
o Quality of the proposed plan for completing the services. o Understanding of RHA’s requirements.
25 Experience
o Demonstrated successful past performance and experience including similar scope. 25
References
o Positive references from previous clients and experience with Public Housing Agencies
5 Proposed Costs
o Overall cost competitiveness
35 MWBE / Section 3 Contractors
o WMBE Business Listing
o Section 3 Contractor
5 Total Potential Points 100
162

● Select any proposal as a basis for written or oral communication with any or all of the companies or individuals when such action is considered to be in the best interest of the City of Richmond.
● Exercise discretion and apply its judgment with respect to selection of any proposals submitted.
● Reject all proposals.

Depending on the content as determined by the selection committee, COR and RHA may conduct interviews of the top-ranking firms before final selections are made.

The total points for both the interview and the written proposal combined shall be used to determine the top candidate(s). The selection committee may then consider references and responsibility before selecting the finalist. The selection committee shall select the Proposer that is evaluated to be most competitive, and whose response is deemed to be in the best interest of this requirement.

RHA may negotiate elements of the contract as required to best meet the needs of RHA, with the apparent successful Proposer. If, during contract negotiations and/or during the terms of the agreement, the Successful Proposer finds that the requirements can be met in a more advantageous way, the successful Proposer shall notify RHA in writing of such finding. RHA may include such changes in the Contract.

If RHA determines, in the course of negotiations, that a satisfactory contract cannot be executed in a timely fashion, RHA may reject the successful Proposer and either terminate the procurement process or initiate negotiations with other Proposers in the order of their relative ranking.

Section VIII: Special Conditions
Reservations
This RFP does not commit the City of Richmond or the Richmond Housing Authority to award a contract, to defray any costs incurred in the preparation of a proposal pursuant to this RFP, or to procure or contract for work. RHA may reject a proposal without providing the reason(s) underlying the declination. A failure to award a contract to the proposer with the lowest cost proposal shall not constitute a valid cause of action against RHA.

Public Records
All proposals submitted in response to this RFP become the property of the City of Richmond and public records and, as such, may be subject to public review. Documents protected by law from public disclosure will not be disclosed by the City of Richmond if clearly marked with the word "confidential" on each applicable page. Trade secrets may be marked as confidential only to the extent they meet the requirements of California Government Code section 6254.7. Only 163

information claimed to be a trade secret at the time of submission to the City of Richmond and marked as "confidential" will be treated as a trade secret.

Right to Cancel
COR or RHA reserves the right to cancel or revise, for any or no reason, in part or in its entirety, this RFP. If COR or RHA cancels the RFP prior to the deadline for proposals or revises the RFP, notification will be placed on the City of Richmond’s BidsOnline System www.ci.richmond.ca.us/bids.

Additional Information
COR or RHA reserves the right to request additional information and/or clarification from any or all proposers to this RFP but is under no obligation to do so.

HUD Section 3 Clause

1. The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (Section 3). The purpose of Section 3 is to ensure that economic opportunities, most importantly employment, generated by certain HUD financial assistance shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly those who are recipients of government assistance for housing or residents of the community in which the Federal assistance is spent.

2. The parties to this contract agree to comply with HUD's regulations in 24 CFR part 75, which implement Section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the Section 3 regulations

3. The Award Recipient, Contractor, or Development Owner agrees to send to each labor organization or representative of workers with which the Award Recipient, Contractor, or Development Owner has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the Award Recipient, Contractor, or Development Owner’s commitments under this Section 3 clause and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the Section 3 preference, shall set forth the minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each, and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin.

4. The Award Recipient, Contractor, or Development Owner agrees to engage in qualitative efforts including but not limited to:
164

a. Engaging in outreach efforts to generate job applicants who are Targeted Section 3 Workers.
b. Providing training or apprenticeship opportunities.
c. Providing or referring Section 3 Workers to services supporting work readiness and retention (e.g., work readiness activities, interview clothing, test fees, transportation, childcare).
d. Engaging in outreach efforts to identify and secure bids from Section 3 business concerns.
e. Engaging in outreach and referrals with the state’s one-stop system of the Workforce Innovation and Opportunity Act.

5. The Award Recipient, Contractor, or Development Owner agrees to include this Section 3 clause in every subcontract subject to compliance with regulations in 24 CFR part 75 and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this Section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR part 75. The Award Recipient, Contractor, or Development Owner will not subcontract with any subcontractor where the Award Recipient, Contractor, or Development Owner has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR part 75.

6. The Award Recipient, Contractor, or Development Owner must meet the requirements of 24 CFR part 75.19, regardless of whether Section 3 language is included in agreements, program regulatory agreements, or contracts. These requirements include:
a. Employment and Training
i. To the greatest extent feasible and consistent with existing Federal, state, and local laws and regulations, contractors covered by this subpart will ensure that employment and training opportunities arising in connection with Section 3 projects are provided to Section 3 Workers within the metropolitan area (or nonmetropolitan county) in which the project is located.
ii. Where feasible, priority for opportunities and training should be given to:

1. Section 3 Workers residing within the service area or the neighborhood of the project.

2. YouthBuild participants
b. Contracting
i. To the greatest extent feasible and consistent with existing Federal, state, and local laws and regulations, recipients covered by this subpart shall ensure contracts for work awarded in connection with Section 3 projects are provided to business concerns that provide economic opportunities to Section 3 Workers residing within the metropolitan area (or nonmetropolitan county) in which the project is located. ii. Where feasible, priority for contracting opportunities should be given to:
165

1. Section 3 business concerns that provide economic opportunities to Section 3 Workers residing within the service area or the neighborhood of the project.

2. YouthBuild programs

7. The Award Recipient, Contractor, or Development Owner will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed and (2) with persons other than those to whom the regulations of 24 CFR part 75 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR part 75.

8. Noncompliance with HUD's regulations in 24 CFR part 75 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUDassisted contracts.

9. With respect to work performed in connection with Section 3 covered Indian housing assistance, Section 7(b) of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 450e) also applies to the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible, (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian-owned Economic Enterprises. Parties to this contract that are subject to the provisions of Section 3 and Section 7(b) agree to comply with Section 3 to the maximum extent feasible but not in derogation of compliance with Section 7(b).

10. The Award Recipient, Contractor, or Development Owner agrees to comply with all monitoring, reporting, recordkeeping, and other procedures specified the United States Department of Housing and Urban Development (HUD). All documentation, contracts, and records should be retained for a minimum of five years from the date the project has been completed or seven years from the date of the contract if the completion date is unknown. The Award Recipient, Contractor, or Development Owner is responsible for providing Section 3 performance metrics and supporting documentation for all its subrecipients, contractors, and subcontractors, as applicable. 166
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Reso. No. ____

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RESOLUTION NO. ____

A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE HOUSING

AUTHORITY OF THE CITY OF RICHMOND, CALIFORNIA, ADOPTING A RESOLUTION APPROVING A CONTACT WITH BAY HAWK, INC. FOR

PAVEMENT, CURBING, SIDEWALK AND WALKWAY RESTORATION IN THE AMOUNT NOT TO EXCEED $275,200 COMMENCING NOVEMBEROCTOBER 1922, 2025 AND TERMINATING NOVEMBEROCTOBER 1922, 2027
WHEREAS, Richmond Housing Authority (RHA) owns and manages 100 units of rental housing; and
WHEREAS, RHA entered into a Public Housing Authority Recovery and Sustainability (PHARS) agreement with the U.S. Department of Housing and Urban Development (HUD); and WHEREAS, RHA remains obligated and committed to performing all HUD required functions, and providing quality service to local program participants; and WHEREAS, on July 15, 2025 a Request for Proposals (RFP) for pavement restoration services was released, which was distributed to 902 vendors; and WHEREAS, a mandatory pre-bid meeting was held on July 31, 2025, with eleven (11) contractors in attendance; and
WHEREAS, following the submission deadline of August 19, 2025, one (1) valid bid was received; and
WHEREAS, RHA staff reviewed the bid submitted by Bay Hawk, Inc. and has determined the proposed costs to be reasonable and consistent with current market rates for the scope of work; and
WHEREAS, the total project cost is estimated to be $275,200 which includes the replacement of approximately 7,200 square feet of sidewalks and walkways, the replacement of eight (8) curb ramps, and the grinding of approximately eighty (80) linear feet of sidewalk; and WHEREAS, the proposed contract with Bay Hawk, Inc. would not exceed $275,200 over a two-year period.

NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS OF THE

HOUSING AUTHORITY OF THE CITY OF RICHMOND, COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA THAT the Executive Director is hereby authorized to execute a contract for pavement, curbing, sidewalk, and walkway restoration for RHA, for an amount not to exceed $275,200 commencing October November 1922, 2025 and terminating NovemberOctober 1922, 2027.

BE IT FURTHER RESOLVED that the Executive Director is hereby authorized to take all actions necessary to implement this resolution.
*****************
The foregoing resolution was passed and adopted by the Commissioners of the Housing Authority of the City of Richmond at a special meeting thereof held on NovemberOctober 1821, 2025 by the following vote:

AYES:

NOES:
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ABSTENTIONS:

ABSENT:

Chairperson

[SEAL]
Attest:

Secretary
Approved as to form:

City Attorney
State of California }
County of Contra Costa : ss.

City of Richmond }
I certify that the foregoing is a true copy of Resolution No. _____ finally passed and adopted at a Special Housing Authority Meeting held on NovemberOctober 1821, 2025. ____________________________________

CLERK OF THE HOUSING AUTHORITY
280

RICHMOND HOUSING AUTHORITY

PURCHASE OF SERVICES CONTRACT
Project Mgr: __________________________________ Project Mgr Phone No:

Project Description: _______________________________________________________________ The parties to this Purchase of Services Contract (Contract) do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the Housing Authority of the City of Richmond, California, (Authority) and the following named Contractor:
(NAME) _________________________________
(Street Address) ___________________________
(City, State, Zip Code) ______________________
(Taxpayer ID No.) ________________________
(Vendor No.)
(Richmond Business License No.) ________________ (Expiration Date) An California [ ] corporation, [ ] partnership, [ ] private individual, [ ] nonprofit corporation, [ ] religious institution, [ ] sole proprietor, [ ] other (Please check appropriate box)

2. Term. The effective date of this Contract is
unless terminated as provided herein.
and it terminates

3. Payment Limit. Authority's total payments to Contractor under this Contract shall not exceed $_____________ . The Authority shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the Authority's Executive Director if the total contract amount does not exceed $10,000 or without the prior approval of the Board of Commissioners if the total contract amount is over $10,000.

4. Contractor's Obligations. Contractor shall provide those services and carry out that work described in the Service Plan which is attached hereto and, is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

Gregory Palomino (510) 621-1361 Pavement, Curbing, Sidewalk and Walkway Restoration Services Bay Hawk, Inc 201 W. Richmond Ave, Suite B Richmond, CA 9480111/19/2025 11/19/2027 275,200 7516 ✔
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Authority's Obligations. Authority shall make to the Contractor those payments described in the Payment Provisions attached hereto which are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

6. General and Special Conditions. This Contract is subject to the General Conditions and Special Conditions (if any), which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

7. Signatures. These signatures attest the parties' agreement hereto:

HOUSING AUTHORITY OF CONTRACTOR:

THE CITY OF RICHMOND
By ________________________________________ By__________________________________ Title Title
Date Signed ________________________________ Date Signed LIST OF ATTACHMENTS:

Service Plan
Payment Provisions
Insurance Provisions
General Conditions
Special Conditions
(*The Corporation Chief Financial Officer, Secretary or Assistant Secretary should sign below.)
By _________________________________
Title________________________________
Date Signed__________________________
(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a
corporation or nonprofit corporation, this
Contract (1) must be signed by (a) the
Chairperson of the Board, President or Vice
President and (b) the Secretary, any Assistant
Secretary, the Chief Financial Officer or any
Assistant Treasurer and (2) should be
accompanied by completed notary
acknowledgment forms.)
[Complete the notary acknowledgments
which are attached hereto.]
282

SERVICE PLAN
The purpose of this contract is to restore/replace curbs, sidewalks, walkways, and associated features at Nystrom Village and the Hacienda Excess Lot to ensure safety, accessibility, and compliance with federal, state, and local codes. Approximately 7,200 sq ft of deteriorated sidewalks and walkways require replacement, approximately 80 linear ft of sidewalks require grinding to remove trip hazards and eight (8) curb ramps require ADA-compliant replacement. 283

PAYMENT PROVISIONS
(PLEASE NOTE THAT THE HOUSING AUTHORITY OF THE CITY OF RICHMOND

SHALL NOT PAY FOR SERVICES THAT EXCEED THE CONTRACT PAYMENT LIMIT

WITHOUT THE PRIOR WRITTEN APPROVAL OF THE ADMINISTRATOR IF THE TOTAL EXCESS CONTRACT AMOUNT DOES NOT EXCEED $10,000.00 OR WITHOUT

THE PRIOR APPROVAL OF THE AGENCY BOARD IF THE TOTAL EXCESS CONTRACT AMOUNT IS OVER $10,000.00.)

1. Provided Contractor is not in default under this Contract, Contractor shall be compensated as provided below.

2. Any and all payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photo copying, meals and travel, etc). Invoices, shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the Authority.

Contractor may be required to provide back-up material upon request.

3. Contractor shall submit timely invoices to the following address:

Attention: Accounts Payable, Finance
Department Project Manager:

P. O. Box 4046
Richmond, CA 94804-0046

4. All invoices that are submitted by Contractor shall be subject to the approval of the Authority's Project Manager, before payments
shall be authorized.

5. The Authority shall pay invoice(s) within 45 days after completion of services to the Authority's satisfaction. Authority shall not pay late fees or interest.

6. A business license from the City of Richmond shall be obtained before any" payment under this Contract shall be authorized and the business license must be kept current during the term of this Contract for payments to continue to be authorized.

7. All insurance coverage required by this Contract shall be provided by the Contractor before any payment under this Contract shall be authorized and the insurance coverage must be kept current during the term of this Contract for payments to continue to be authorized.

Gregory Palomino Gregory Palomino
284

INSURANCE PROVISIONS
During the entire term of this Contract and any extension or modification thereof, the Contractor shall keep in effect insurance policies meeting the insurance requirements specified in the insurance provisions which are attached hereto and incorporated herein by this reference. 285

GENERAL CONDITIONS
1 Compliance with Law. CONTRACTOR shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance under this Contract, including but not limited to, licensing, employment and purchasing practices; and wages, hours, and conditions of employment.

2. Inspection. CONTRACTOR's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the AUTHORITY, the State of California, and the United States Government.

Records.

3.1 CONTRACTOR shall keep and make available for inspection and copying by authorized representatives of the AUTHORITY, the State of California, and the United States Government, the CONTRACTOR's regular business records and such additional records pertaining to this Contract as may be required by the AUTHORITY.

3.2 CONTRACTOR shall retain all documents pertaining to this Contract for a period of five years after this Contract's termination (or for any further period that is required by law) and until all Federal or State audits are complete and exceptions resolved for this contract's funding period. Upon request, CONTRACTOR shall make these records available to authorized representatives of the AUTHORITY, the State of California, and the United States Government.

4. Reporting Requirements. CONTRACTOR shall include in all documents or written reports completed and submitted to AUTHORITY in accordance with this Contract a separate section listing the numbers and dollar amounts of all contracts and subcontracts relating to the preparation of each such document or written report.

5. Termination.

5.1 Written Notice. This Contract may be terminated by either party, at their sole discretion, upon thirty-day (30) advance written notice thereof to the other, and may be canceled immediately by written mutual consent.

5.2 Failure to Perform.

5.2.1 The AUTHORITY upon written notice to CONTRACTOR, may immediately terminate this Contract should the CONTRACTOR fail to perform properly any of its obligations hereunder. In the event of such termination, the AUTHORITY may proceed with the work in any reasonable manner it chooses.
286
GENERAL CONDITIONS Page 3

5.2.2 In lieu of termination, the AUTHORITY has the right to withhold payment to the CONTRACTOR when, in the opinion of the AUTHORITY expressed in writing to the CONTRACTOR,

5.2.2.1 The CONTRACTOR'S performance, in whole or in part, either has not been carried out or is insufficiently
documented;

5.2.2.2 The CONTRACTOR has neglected, failed, or refused to furnish information or to cooperate with any inspection, review, or audit of its program, work, or records; or

5.2.2.3 The CONTRACTOR has failed to sufficiently itemize or document its demand(s) for payment.

5.3 Cessation of Funding. Notwithstanding Paragraph 5.1 above, in the event that Federal, State, or other non-AUTHORITY funding for this Contract ceases, this Contract may be terminated immediately by AUTHORITY upon written notice.

6. Entire Agreement. This Contract contains all the terms and conditions agreed upon by the parties. Except as expressly provided herein, no other understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto.

7. Further Specifications for Operating Procedures. Detailed specifications of operating procedures and budgets required by this Contract, including but not limited to, monitoring, auditing, billing, or regulatory changes, may be developed and set forth in written Information Agreements between the CONTRACTOR and the AUTHORITY. Such Information Agreements shall be designated as such and shall not be amendments to this Contract except to the extent that they further detail or clarify that which is already required hereunder. Such Information Agreements may not enlarge in any manner the scope of this Contract, including any sums of money to be paid the CONTRACTOR as provided herein.

8. Modifications and Amendments.

8.1 General Amendments. This Contract may be modified or amended by a written document executed by this CONTRACTOR and the AUTHORITY'S Board of Commissioners or, after Board approval, by its designee, subject to any required State or Federal approval.
287
GENERAL CONDITIONS Page 4

8.2 Administrative Amendments. Subject to the Payment Limit, the Payment Provisions and the Service Plan may be amended by a written administrative amendment executed by the CONTRACTOR and AUTHORITY's Executive Director subject to any required State or Federal approval, provided that such administrative amendments may not materially change the Payment Provisions or the Service Plan.

9. Disputes. Disagreements between the AUTHORITY and CONTRACTOR concerning the meaning, requirements, or performance of this Contract shall be subject to final determination, in writing, in accordance with the applicable procedures (if any) required by the State or Federal Government.

10. Choice of Law and Jurisdiction.

10.1 This Contract is made in Contra Costa County and shall be governed and construed in accordance with laws of the State of California.

10.2 Any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County, State of California.

11. Conformation with Federal and State Regulations. Should Federal or State regulations touching upon the subject of this Contract be adopted or revised during the term hereof, this Contract may be amended to assure conformance with such Federal or State requirements.

12. No Waiver by Authority. Subject to Paragraph 9 (Disputes) of these General Conditions, inspections or approvals, or statements by any officer, agent or employee of the AUTHORITY relating to the CONTRACTOR's performance, or payments therefor, or any combination of these acts, shall not relieve the CONTRACTOR'S obligation to fulfill this Contract as prescribed; nor shall the AUTHORITY be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

13. Subcontract and Assignment. This Contract binds the heirs, successors, assigns and representatives of CONTRACTOR. The CONTRACTOR shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the AUTHORITY's Board of Commissioners or its designee, subject to any required State or Federal approval.

14. Independent Contract Status. This Contract is by and between two independent CONTRACTORS and is not intended to and shall not be construed to create the 288
GENERAL CONDITIONS Page 5
relationship of agent, servant, employee, partnership, joint venture or association.

15. Conflicts of Interest. CONTRACTOR promises and attests that the CONTRACTOR and any members of its governing body shall avoid any actual or potential conflicts of interest. If CONTRACTOR is a corporation, CONTRACTOR agrees to furnish to the AUTHORITY upon demand a valid copy of its most recently adopted bylaws and also a complete and accurate list of its governing body (Board of Directors or Trustees) and to timely update said bylaws or the list of its governing body as changes in such governance occur.

16. Confidentiality.

16.1 CONTRACTOR agrees to comply with, and to require its employees, agents and partners to comply with, all applicable State or Federal statutes or regulations respecting confidentially, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that:

16.1.1 All applications and records concerning any individual made or kept by CONTRACTOR or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purposes not directly connected with the administration of such service.

16.1.2 No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service.

16.2 CONTRACTOR agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor.

17. Nondiscrimination - CONTRACTOR. CONTRACTOR agrees to observe the provisions of Section 2.28.030 of the Municipal Code of the City of Richmond, obligating every CONTRACTOR under a Contract with the CITY for public work or for goods or for services to refrain from discriminatory employment or subcontracting practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employees, any applicant for employment for any potential subcontractor. Said Section

2.28.030 is, by this reference, made a part of this Contract.

18. Indemnification. The CONTRACTOR shall defend, save harmless and indemnify the AUTHORITY and its officers, agents and employees from any and all claims, costs and 289
GENERAL CONDITIONS Page 6
liability for any damages, sickness, death or injury to persons or property arising from, or connected with, the operations or services of the CONTRACTOR or its agents, servants, employees or subcontractors hereunder, save and except claims or litigation arising from the sole negligence or willful misconduct of the AUTHORITY or its officers or employees.

CONTRACTOR shall reimburse the AUTHORITY for any expenditures, including reasonable attorney's fees, incurred by the AUTHORITY in pursuit or defense of matters that are the subject of this indemnification. If requested by the AUTHORITY, the CONTRACTOR shall defend any claims or litigation to which this indemnification provision applies at the sole cost and expense of the CONTRACTOR.

19. Notices. All notices provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the AUTHORITY shall be addressed to the AUTHORITY's Executive Director. Notices to the CONTRACTOR shall be addressed to the CONTRACTOR's address designated herein. The effective date of notice to the CONTRACTOR shall be the date of receipt by CONTRACTOR. The effective date of notice to the AUTHORITY shall be the date of receipt by the AUTHORITY's Executive Director.

20. Primacy of General Conditions. Except for Special Conditions which expressly supersede General Conditions, the Special Conditions (if any) and Service Plan do not limit any term of the General Conditions.

21. Nonrenewal. CONTRACTOR understands and agrees that there is no representation, implication, or understanding that the services provided by CONTRACTOR under this Contract will be purchased or renewed by the AUTHORITY under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure by AUTHORITY to continue the purchase of all or any failure to continue purchase of all or any such services from CONTRACTOR.

22. Possessory Interest. If this Contract results in the CONTRACTOR having possession of, claim to or right to the possession of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue and Taxation Code 107), such interest or improvements may represent a possessory interest subject to property tax, and CONTRACTOR may be subject to the payment of property taxes levied on such interest.

23. No Third-Party Beneficiaries. Notwithstanding mutual recognition that services under this Contract may provide some aid or assistance to members of the AUTHORITY's population, it is not the intention of either the AUTHORITY or CONTRACTOR that such individuals occupy the position of intended third-party beneficiaries of the obligations assumed by either party to this Contract.
290
GENERAL CONDITIONS Page 7

24. Copyrights and Rights in Data. CONTRACTOR shall not publish or transfer any materials produced or resulting from activities supported by this Contract without the express prior written consent of the AUTHORITY's Executive Director. If any material is subject to copyright, the AUTHORITY reserves the right to copyright such, and the CONTRACTOR agrees not to copyright such material. If the material is copyrighted by CONTRACTOR, the AUTHORITY reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish, and use such materials, in whole or in part, and to authorize others to do so.

25. Changes and Extra Work.

25.1 When Changes in the Services Plan are required by AUTHORITY or requested by CONTRACTOR, CONTRACTOR shall promptly estimate their effect on the cost of the services, and on its time schedule, and so notify AUTHORITY in writing.

25.2 No Change shall be implemented by CONTRACTOR unless it is approved by AUTHORITY in writing. Unless otherwise agreed to in writing, all provisions of this Contract shall apply to all Changes in the Service Plan.

25.3 If AUTHORITY determines that a Change materially affects the total value or time of performance of this Contract, CONTRACTOR and AUTHORITY will mutually agree in writing to an equitable adjustment.

25.4 Within the limits of the Contract Payment Limit of this Contract, AUTHORITY may request Extra Work to be performed by CONTRACTOR. Extra Work is defined as work which was not authorized in the original Contract, and is, subsequent to the execution of this Contract by all parties hereto, determined by the AUTHORITY to be necessary for the Project. Upon receipt of an Extra Work authorization from AUTHORITY's Authorized Representative, CONTRACTOR shall continue performance of the services as revised by the authorization.

25.5 If AUTHORITY determines that revisions to the Contract Payment Limit, Service Plan, Payment Provisions, or other parts of the Contract are necessary, the revisions shall be mutually agreed upon and incorporated herein through the execution of written amendments to this Contract.

26. Survival.

The rights and obligations of the parties which by their nature survive termination or completion of the services covered by this Contract, shall remain in full force and effect after termination or completion.
291
GENERAL CONDITIONS Page 8
Performance and Final Acceptance.

27.1 CONTRACTOR represents that it is experienced, qualified, registered, licensed, equipped, organized and financed to perform the services under this Contract.

27.2 CONTRACTOR shall perform the services under this Contract with that degree of skill and judgment normally exercised by professional firms performing services of a similar nature in the State of California, and shall be responsible for the professional quality, technical accuracy and coordination of the services it performs under this Contract. In addition to the other rights and remedies which AUTHORITY may have, CONTRACTOR shall, at its own expense, correct any services which fail to meet the above standard.

27.3 AUTHORITY shall provide CONTRACTOR an opportunity to cure errors and omission which may be disclosed during the review of submittals, with no increase in the authorized Contract Payment Limit. Should CONTRACTOR fail to make necessary corrections in a timely manner, such corrections shall be made by the AUTHORITY and the cost thereof shall be charged to CONTRACTOR.

27.4 If warranted, AUTHORITY shall determine, and CONTRACTOR may request such determination, that CONTRACTOR has satisfactorily completed performance of this Contract. Upon such determination, AUTHORITY shall issue to CONTRACTOR a written Notice of Final Acceptance, after which CONTRACTOR shall not incur further costs under this Contract.

CONTRACTOR shall respond to such Notice of Final Acceptance by executing and submitting to AUTHORITY a Release and Certificate of Final Payment.

28. Force Majeure.

Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by any cause, existing or future, which is beyond the reasonable control of such party.

29. Severability.

In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, AUTHORITY and CONTRACTOR shall negotiate an equitable adjustment in the provisions of the Contract with a view toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications 292
GENERAL CONDITIONS Page 9
thereof, shall not be affected thereby.

30. Authorized Representatives and Notices.

30.1 AUTHORITY and CONTRACTOR shall each designate, below, an Authorized Representative who has authority to act on its behalf in the administration of this Contract.

30.2 Written notification to the other party shall be provided, in advance, of changes in name or address of such Authorized Representatives.

30.3 Notices provided for under this Contract shall be in writing, and shall be served on the Authorized Representative of the receiving party, either personally or at the party's offices, or by registered or certified mail to its office address.

30.4 AUTHORITY hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:

30.5 CONTRACTOR hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:

31. Pursuant to Richmond Municipal Code Section 7.04.030, the Contractor must have, or must obtain, a City of Richmond business license before any provision of this Contract will be deemed to take effect.

Gregory Palomino 450 Civic Center Plaza 2nd Floor Richmond, CA 94804 293

SPECIAL CONDITIONS

1. The contractor shall complete all work in accordance with the Americans with Disabilities Act (ADA), California Building Code (CBC), and the Richmond Municipal Code Chapter 12.36

2. The contractor shall provide all labor, equipment, materials, supervision, transportation, and all incidentals necessary to complete the following services:
a. Repair or demolition, removal, and replacement of approximately 7,200 sq ft of damaged, non-compliant curbs, sidewalks and walkways in accordance with the rates specified in Bay Hawk Inc.’s attached bid proposal, which is attached hereto and incorporated herein by this reference.
b. Instillation of eight (8) ADA-compliant curb ramps
c. Sidewalk grinding of approximately 80 linear feet to create sloped, trip-free surfaces.
d. Subgrade preparation including crushed aggregate base compaction for drainage and stability.
e. Repair of potholes in asphalt parking lots, where needed. f. Restripe parking spaces, including accessible spaces, per ADA standards.

3. The Contractor shall minimize disruption to residents through:
a. Clear marking of all active work areas with barriers, signage and detours b. Implementation of dust and noise control measures.
c. Daily clean-up of work areas, removal of debris, and secure storage of equipment.

4. In addition to the General Conditions set forth herein, Contractor shall comply with the terms and conditions set forth in the documents entitled General Conditions for NonConstruction Contracts Section I” (HUD-5370-C Section I), “General Conditions for Non-Construction Contracts Section II” (HUD-5370-C Section II), “Certifications and Representations of Offerors” (HUD-5369-C), “Certification Regarding Debarment and Suspension” (HUD-2992), and “HUD Table 5.1” (HUD Table 5.1) which is attached hereto and incorporated herein by this reference. If there are any conflicts between the terms and conditions set forth in the General Conditions set forth herein and the terms and conditions set forth in the attached document, the terms and conditions set forth in the attached document shall take precedence and shall prevail.

5. In addition to the General Conditions set forth herein, Contractor shall comply with the terms and conditions set forth in the documents entitled “City of Richmond Sanctuary City Compliance Statement” which is attached hereto and incorporated herein by this reference.

6. Contractor shall provide the insurance coverage set forth in the document entitled "City of Richmond — Insurance Requirements — Type 1: “Consultants and Contractors" which is attached hereto and incorporated herein by this reference. Contractor shall maintain said coverage during the entire term of this contract. However, wherever the document refers to the "City of Richmond" or the "CITY", the Contractor shall substitute the words "Housing Authority of the City of Richmond" or "Authority". 294
General Conditions for Non-Construction
Contracts
Section I – (With or without Maintenance Work)
U.S. Department of Housing and Urban
Development
Office of Public and Indian Housing
Office of Labor Relations
OMB Approval No. 2577-0157 (exp. 1/01/2014)
Public Reporting Burden for this collection of information is estimated to average 0.08 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Reports Management Officer, Office of Information Policies and Systems, U.S. Department of Housing and Urban Development, Washington, D.C. 20410-3600; and to the Office of Management and Budget, Paperwork Reduction Project (2577-0157), Washington, D.C. 20503. Do not send this completed form to either of these addressees.

Applicability. This form HUD-5370-C has 2 Sections. These Sections must be inserted into non-construction contracts as described below:
1) Non-construction contracts (without maintenance)
greater than $100,000 - use Section I;
2) Maintenance contracts (including nonroutine
maintenance as defined at 24 CFR 968.105) greater than
$2,000 but not more than $100,000 - use Section II; and 3) Maintenance contracts (including nonroutine
maintenance), greater than $100,000 – use Sections I
and II.
====================================================
Section I - Clauses for All Non-Construction Contracts greater than $100,000
====================================================

1. Definitions
The following definitions are applicable to this contract:
(a) "Authority or Housing Authority (HA)" means the
Housing Authority.
(b) "Contract" means the contract entered into between the Authority and the Contractor. It includes the contract form, the Certifications and Representations, these contract
clauses, and the scope of work. It includes all formal
changes to any of those documents by addendum, Change
Order, or other modification.
(c) "Contractor" means the person or other entity entering into the contract with the Authority to perform all of the work required under the contract.
(d) "Day" means calendar days, unless otherwise stated. (e) "HUD" means the Secretary of Housing and Urban
development, his delegates, successors, and assigns, and the officers and employees of the United States
Department of Housing and Urban Development acting for
and on behalf of the Secretary.

2. Changes
(a) The HA may at any time, by written order, and without notice to the sureties, if any, make changes within the general scope of this contract in the services to be
performed or supplies to be delivered.
(b) If any such change causes an increase or decrease in the hourly rate, the not-to-exceed amount of the contract, or the time required for performance of any part of the work under this contract, whether or not changed by the order, or otherwise affects the conditions of this contract, the HA shall make an equitable adjustment in the not-to-exceed amount, the hourly rate, the delivery schedule, or other affected terms, and shall modify the contract accordingly. (c) The Contractor must assert its right to an equitable adjustment under this clause within 30 days from the date of receipt of the written order. However, if the HA decides that the facts justify it, the HA may receive and act upon a proposal submitted before final payment of the contract. (d) Failure to agree to any adjustment shall be a dispute under clause Disputes, herein. However, nothing in this clause shall excuse the Contractor from proceeding with the
contract as changed.
(e) No services for which an additional cost or fee will be charged by the Contractor shall be furnished without the prior written consent of the HA.

3. Termination for Convenience and Default
(a) The HA may terminate this contract in whole, or from time to time in part, for the HA's convenience or the failure of the Contractor to fulfill the contract obligations (default).

The HA shall terminate by delivering to the Contractor a written Notice of Termination specifying the nature, extent, and effective date of the termination. Upon receipt of the notice, the Contractor shall: (i) immediately discontinue all services affected (unless the notice directs otherwise); and (ii) deliver to the HA all information, reports, papers, and other materials accumulated or generated in performing
this contract, whether completed or in process.
(b) If the termination is for the convenience of the HA, the HA shall be liable only for payment for services rendered
before the effective date of the termination.
(c) If the termination is due to the failure of the Contractor to fulfill its obligations under the contract (default), the HA may (i) require the Contractor to deliver to it, in the manner and to the extent directed by the HA, any work as
described in subparagraph (a)(ii) above, and compensation be determined in accordance with the Changes clause,
paragraph 2, above; (ii) take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable for any additional cost incurred by the HA; (iii) withhold any payments to the Contractor, for the purpose of off-set or partial payment, as the case may be, of amounts owed to the HA by the Contractor.
(d) If, after termination for failure to fulfill contract obligations (default), it is determined that the Contractor had not failed, the termination shall be deemed to have been effected for the convenience of the HA, and the Contractor shall been titled to payment as described in paragraph (b) above.
(e) Any disputes with regard to this clause are expressly made subject to the terms of clause titled Disputes herein.

4. Examination and Retention of Contractor's Records
(a) The HA, HUD, or Comptroller General of the United States, or any of their duly authorized representatives shall, until 3 years after final payment under this contract, have access to and the right to examine any of the Contractor's directly pertinent books, documents, papers, or other records
involving transactions related to this contract for the purpose of making audit, examination, excerpts, and
transcriptions.

Section I - Page 1 of 6 form HUD-5370-C (10/2006)
295
(b) The Contractor agrees to include in first-tier subcontracts under this contract a clause substantially the same as
paragraph (a) above. "Subcontract," as used in this clause, excludes purchase orders not exceeding $10,000.
(c) The periods of access and examination in paragraphs (a) and (b) above for records relating to:
(i) appeals under the clause titled Disputes;
(ii) litigation or settlement of claims arising from the performance of this contract; or,
(iii) costs and expenses of this contract to which the HA, HUD, or Comptroller General or any of their duly
authorized representatives has taken exception shall
continue until disposition of such appeals, litigation, claims, or exceptions.

5. Rights in Data (Ownership and Proprietary Interest)
The HA shall have exclusive ownership of, all proprietary interest in, and the right to full and exclusive possession of all information, materials and documents discovered or produced by Contractor pursuant to the terms of this Contract, including but not limited to reports, memoranda or letters concerning the research and reporting tasks of this Contract.

6. Energy Efficiency
The contractor shall comply with all mandatory standards and policies relating to energy efficiency which are contained in the energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub.L. 94-163) for the State in which the work under this contract is performed.

7. Disputes
(a) All disputes arising under or relating to this contract, except for disputes arising under clauses contained in Section III, Labor Standards Provisions, including any claims for
damages for the alleged breach there of which are not
disposed of by agreement, shall be resolved under this
clause.
(b) All claims by the Contractor shall be made in writing and submitted to the HA. A claim by the HA against the
Contractor shall be subject to a written decision by the HA. (c) The HA shall, with reasonable promptness, but in no event in no more than 60 days, render a decision concerning any claim hereunder. Unless the Contractor, within 30 days
after receipt of the HA's decision, shall notify the HA in writing that it takes exception to such decision, the decision shall be final and conclusive.
(d) Provided the Contractor has (i) given the notice within the time stated in paragraph (c) above, and (ii) excepted its claim relating to such decision from the final release, and (iii) brought suit against the HA not later than one year after receipt of final payment, or if final payment has not been made, not later than one year after the Contractor has had a reasonable time to respond to a written request by the HA that it submit a final voucher and release, whichever is earlier, then the HA's decision shall not be final or
conclusive, but the dispute shall be determined on the
merits by a court of competent jurisdiction.
(e) The Contractor shall proceed diligently with performance of this contract, pending final resolution of any request for relief, claim, appeal, or action arising under the contract, and comply with any decision of the HA.

8. Contract Termination; Debarment
A breach of these Contract clauses may be grounds for
termination of the Contract and for debarment or denial of participation in HUD programs as a Contractor and a
subcontractor as provided in 24 CFR Part 24.

9. Assignment of Contract
The Contractor shall not assign or transfer any interest in this contract; except that claims for monies due or to become due from the HA under the contract may be assigned to a bank, trust company, or other financial institution. If the Contractor is a partnership, this contract shall inure to the benefit of the surviving or remaining member(s) of such partnership approved by the HA.

10. Certificate and Release
Prior to final payment under this contract, or prior to settlement upon termination of this contract, and as a condition precedent thereto, the Contractor shall execute and deliver to the HA a certificate and release, in a form acceptable to the HA, of all claims against the HA by the Contractor under and by virtue of this contract, other than such claims, if any, as may be specifically excepted by the Contractor in stated amounts set forth therein.

11. Organizational Conflicts of Interest
(a) The Contractor warrants that to the best of its knowledge and belief and except as otherwise disclosed, it does not have any organizational conflict of interest which is defined as a situation in which the nature of work under this
contract and a contractor's organizational, financial,
contractual or other interests are such that:
(i) Award of the contract may result in an unfair
competitive advantage; or
(ii) The Contractor's objectivity in performing the contract work may be impaired.
(b) The Contractor agrees that if after award it discovers an organizational conflict of interest with respect to this contract or any task/delivery order under the contract, he or she shall make an immediate and full disclosure in writing to the Contracting Officer which shall include a description of the action which the Contractor has taken or intends to take to eliminate or neutralize the conflict. The HA may, however, terminate the contract or task/delivery order for the convenience of the HA if it would be in the best interest of the HA.
(c) In the event the Contractor was aware of an organizational conflict of interest before the award of this contract and intentionally did not disclose the conflict to the Contracting Officer, the HA may terminate the contract for default. (d) The terms of this clause shall be included in all
subcontracts and consulting agreements wherein the work to be performed is similar to the service provided by the prime Contractor. The Contractor shall include in such
subcontracts and consulting agreements any necessary
provisions to eliminate or neutralize conflicts of interest.

12. Inspection and Acceptance
(a) The HA has the right to review, require correction, if necessary, and accept the work products produced by the Contractor. Such review(s) shall be carried out within 30 days so as to not impede the work of the Contractor. Any Section I - Page 2 of 6 Form HUD-5370-C (10/2006) 296
product of work shall be deemed accepted as submitted if the HA does not issue written comments and/or required
corrections within 30 days from the date of receipt of such product from the Contractor.
(b) The Contractor shall make any required corrections
promptly at no additional charge and return a revised copy of the product to the HA within 7 days of notification or a later date if extended by the HA.
(c) Failure by the Contractor to proceed with reasonable promptness to make necessary corrections shall be a
default. If the Contractor's submission of corrected work remains unacceptable, the HA may terminate this contract (or the task order involved) or reduce the contract price or cost to reflect the reduced value of services received.

13. Interest of Members of Congress
No member of or delegate to the Congress of the United States of America or Resident Commissioner shall be admitted to any share or part of this contract or to any benefit to arise there from, but this provision shall not be construed to extend to this contract if made with a corporation for its general benefit.

14. Interest of Members, Officers, or Employees and Former Members, Officers, or Employees
No member, officer, or employee of the HA, no member of the governing body of the locality in which the project is situated, no member of the governing body in which the HA was activated, and no other pubic official of such locality or localities who exercises any functions or responsibilities with respect to the project, shall, during his or her tenure, or for one year thereafter, have any interest, direct or indirect, in this contract or the proceeds thereof.

15. Limitation on Payments to Influence Certain Federal Transactions
(a) Definitions. As used in this clause:
"Agency", as defined in 5 U.S.C. 552(f), includes Federal executive departments and agencies as well as independent regulatory commissions and Government corporations, as
defined in 31 U.S.C. 9101(1).
"Covered Federal Action" means any of the following
Federal actions:
(i) The awarding of any Federal contract;
(ii) The making of any Federal grant;
(iii) The making of any Federal loan;
(iv) The entering into of any cooperative agreement; and, (v) The extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement.

Covered Federal action does not include receiving from an agency a commitment providing for the United States to insure or guarantee a loan.
"Indian tribe" and "tribal organization" have the meaning provided in section 4 of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 450B). Alaskan Natives are included under the definitions of Indian tribes in that Act. "Influencing or attempting to influence" means making, with the intent to influence, any communication to or appearance before an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any covered
Federal action.
"Local government" means a unit of government in a State and, if chartered, established, or otherwise recognized by a State for the performance of a governmental duty, including a local public authority, a special district, an intrastate district, a council of governments, a sponsor group representative
organization, and any other instrumentality of a local
government.
"Officer or employee of an agency" includes the following individuals who are employed by an agency:
(i) An individual who is appointed to a position in the Government under title 5, U.S.C., including a position
under a temporary appointment;
(ii) A member of the uniformed services as defined in
section 202, title 18, U.S.C.;
(iii) A special Government employee as defined in section 202, title 18, U.S.C.; and,
(iv) An individual who is a member of a Federal advisory committee, as defined by the Federal Advisory
Committee Act, title 5, appendix 2.
“Person" means an individual, corporation, company,
association, authority, firm, partnership, society, State, and local government, regardless of whether such entity is operated for profit or not for profit. This term excludes an Indian tribe, tribal organization, or other Indian organization with respect to expenditures specifically permitted by other Federal law. "Recipient" includes all contractors, subcontractors at any tier, and subgrantees at any tier of the recipient of funds received in connection with a Federal contract, grant, loan, or cooperative agreement. The term excludes an Indian tribe, tribal organization, or any other Indian organization with respect to expenditures specifically permitted by other Federal law. "Regularly employed means, with respect to an officer or employee of a person requesting or receiving a Federal
contract, grant, loan, or cooperative agreement, an officer or employee who is employed by such person for at least 130 working days within one year immediately preceding the date of the submission that initiates agency consideration of such person for receipt of such contract, grant, loan, or cooperative agreement. An officer or employee who is employed by such person for less than 130 working days within one year
immediately preceding the date of submission that initiates agency consideration of such person shall be considered to be regularly employed as soon as he or she is employed by such person for 130 working days.
"State" means a State of the United States, the District of Columbia, the Commonwealth of Puerto Rico, a territory or possession of the United States, an agency or instrumentality of a State, and a multi-State, regional, or interstate entity having governmental duties and powers.
(b) Prohibitio n.
(i) Section 1352 of title 31, U.S.C. provides in part that no appropriated funds may be expended by the recipient
of a Federal contract, grant, loan, or cooperative
agreement to pay any person for influencing or
attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member
of Congress in connection with any of the following
covered Federal actions: the awarding of any Federal
contract, the making of any Federal grant, the making
of any Federal loan, the entering into of any
cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of
any Federal contract, grant, loan, or cooperative
agreement.
(ii) The prohibition does not apply as follows:

Section I - Page 3 of 6 Form HUD-5370-C (10/2006) 297
(1) Agency and legislative liaison by Own
Employees.
(a) The prohibition on the use of appropriated
funds, in paragraph (i) of this section, does not
apply in the case of a payment of reasonable
compensation made to an officer or employee of
a person requesting or receiving a Federal
contract, grant, loan, or cooperative agreement, if
the payment is for agency and legislative
activities not directly related to a covered Federal
action.
(b) For purposes of paragraph (b)(i)(1)(a) of
this clause, providing any information specifically
requested by an agency or Congress is permitted
at any time.
(c) The following agency and legislative liaison
activities are permitted at any time only where
they are not related to a specific solicitation for
any covered Federal action:
(1) Discussing with an agency
(including individual demonstrations) the qualities
and characteristics of the person's products or
services, conditions or terms of sale, and service
capabilities; and,
(2) Technical discussions and other
activities regarding the application or adaptation
of the person's products or services for an
agency's use.
(d) The following agency and legislative liaison
activities are permitted where they are prior to
formal solicitation of any covered Federal action:
(1) Providing any information not
specifically requested but necessary for an
agency to make an informed decision about
initiation of a covered Federal action;
(2) Technical discussions regarding the
preparation of an unsolicited proposal prior to its
official submission; and
(3) Capability presentations by persons
seeking awards from an agency pursuant to the
provisions of the Small Business Act, as
amended by Public Law 95-507 and other
subsequent amendments.
(e) Only those activities expressly authorized
by subdivision (b)(ii)(1)(a) of this clause are
permitted under this clause.
(2) Professional and technical services.
(a) The prohibition on the use of appropriated
funds, in subparagraph (b)(i) of this clause,
does not apply in the case of-
(i) A payment of reasonable compensation
made to an officer or employee of a
person requesting or receiving a
covered Federal action or an extension,
continuation, renewal, amendment, or
modification of a covered Federal
action, if payment is for professional or
technical services rendered directly in
the preparation, submission, or
negotiation of any bid, proposal, or
application for that Federal action or for
meeting requirements imposed by or
pursuant to law as a condition for
receiving that Federal action.
(ii) Any reasonable payment to a person,
other than an officer or employee of a
person requesting or receiving a
covered Federal action or an extension,
continuation, renewal, amendment, or
modification of a covered Federal action
if the payment is for professional or
technical services rendered directly in
the preparation, submission, or
negotiation of any bid, proposal, or
application for that Federal action or for
meeting requirements imposed by or
pursuant to law as a condition for
receiving that Federal action. Persons
other than officers or employees of a
person requesting or receiving a
covered Federal action include
consultants and trade associations.
(b) For purposes of subdivision (b)(ii)(2)(a) of
clause, "professional and technical services"
shall be limited to advice and analysis
directly applying any professional or
technical discipline.
(c) Requirements imposed by or pursuant to law
as a condition for receiving a covered
Federal award include those required by law
or regulation, or reasonably expected to be
required by law or regulation, and any other
requirements in the actual award
documents.
(d) Only those services expressly authorized by
subdivisions (b)(ii)(2)(a)(i) and (ii) of this
section are permitted under this clause.
(iii) Selling activities by independent sales
representatives.
(c) The prohibition on the use of appropriated funds, in subparagraph (b)(i) of this clause, does not apply to the following selling activities before an agency by independent sales representatives, provided such activities are prior to formal solicitation by an agency and are specifically limited to the merits of the matter:
(i) Discussing with an agency (including individual
demonstration) the qualities and characteristics of the person's products or services, conditions or terms of
sale, and service capabilities; and
(ii) Technical discussions and other activities regarding the application or adaptation of the person's products
or services for an agency's use.
(d) Agreement. In accepting any contract, grant, cooperative agreement, or loan resulting from this solicitation, the person submitting the offer agrees not to make any
payment prohibited by this clause.
(e) Penalties. Any person who makes an expenditure
prohibited under paragraph (b) of this clause shall be
subject to civil penalties as provided for by 31 U.S.C. 1352.

An imposition of a civil penalty does not prevent the
Government from seeking any other remedy that may be
applicable.
(f) Cost Allowability. Nothing in this clause is to be interpreted to make allowable or reasonable any costs which would be unallowable or unreasonable in accordance with Part 31 of the Federal Acquisition Regulation (FAR), or OMB
Circulars dealing with cost allowability for recipients of assistance agreements. Conversely, costs made
specifically unallowable by the requirements in this clause will not be made allowable under any of the provisions of FAR Part 31 or the relevant OMB Circulars.

Section I - Page 4 of 6 Form HUD-5370-C (10/2006) 298

16. Equal Employment Opportunity
During the performance of this contract, the Contractor agrees as follows:
(a) The Contractor shall not discriminate against any employee or applicant for employment because of race, color,
religion, sex, or national origin.
(b) The Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color,
religion, sex, or national origin. Such action shall include, but not be limited to (1) employment; (2) upgrading; (3) demotion; (4) transfer; (5) recruitment or recruitment
advertising; (6) layoff or termination; (7) rates of pay or other forms of compensation; and (8) selection for training, including apprenticeship.
(c) The Contractor shall post in conspicuous places available to employees and applicants for employment the notices to be provided by the Contracting Officer that explain this clause.
(d) The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.
(e) The Contractor shall send, to each labor union or
representative of workers with which it has a collective bargaining agreement or other contract or understanding, the notice to be provided by the Contracting Officer
advising the labor union or workers' representative of the Contractor's commitments under this clause, and post
copies of the notice in conspicuous places available to employees and applicants for employment.
(f) The Contractor shall comply with Executive Order 11246, as amended, and the rules, regulations, and orders of the Secretary of Labor.
(g) The Contractor shall furnish all information and reports required by Executive Order 11246, as amended and by
rules, regulations, and orders of the Secretary of Labor, or pursuant thereto. The Contractor shall permit access to its books, records, and accounts by the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
(h) In the event of a determination that the Contractor is not in compliance with this clause or any rule, regulation, or order of the Secretary of Labor, this contract may be canceled, terminated, or suspended in whole or in part, and the
Contractor may be declared ineligible for further
Government contracts, or federally assisted construction contracts under the procedures authorized in Executive
Order 11246, as amended. In addition, sanctions may be
imposed and remedies invoked against the Contractor as
provided in Executive Order 11246, as amended, the rules, regulations, and orders of the Secretary of Labor, or as otherwise provided by law.
(i) The Contractor shall include the terms and conditions of this clause in every subcontract or purchase order unless exempted by the rules, regulations, or orders of the
Secretary of Labor issued under Executive Order 11246, as amended, so that these terms and conditions will be
binding upon each subcontractor or vendor. The
Contractor shall take such action with respect to any
subcontractor or purchase order as the Secretary of
Housing and Urban Development or the Secretary of Labor may direct as a means of enforcing such provisions,
including sanctions for noncompliance; provided that if the Contractor becomes involved in, or is threatened with,
litigation with a subcontractor or vendor as a result of such direction, the Contractor may request the United States to enter into the litigation to protect the interests of the United States.

17. Dissemination or Disclosure of Information
No information or material shall be disseminated or disclosed to the general public, the news media, or any person or
organization without prior express written approval by the HA.

18. Contractor's Status
It is understood that the Contractor is an independent contractor and is not to be considered an employee of the HA, or assume any right, privilege or duties of an employee, and shall save harmless the HA and its employees from claims suits, actions and costs of every description resulting from the Contractor's activities on behalf of the HA in connection with this Agreement.

19. Other Contractors
HA may undertake or award other contracts for additional work at or near the site(s) of the work under this contract. The contractor shall fully cooperate with the other contractors and with HA and HUD employees and shall carefully adapt
scheduling and performing the work under this contract to accommodate the additional work, heeding any direction that may be provided by the Contracting Officer. The contractor shall not commit or permit any act that will interfere with the performance of work by any other contractor or HA employee.

20. Liens
The Contractor is prohibited from placing a lien on HA's property. This prohibition shall apply to all subcontractors.

21. Training and Employment Opportunities for Residents in the Project Area (Section 3, HUD Act of 1968; 24 CFR 135) (a) The work to be performed under this contract is subject to the requirements of section 3 of the Housing and Urban
Development Act of 1968, as amended, 12 U.S.C. 1701u
(section 3). The purpose of section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing.
(b) The parties to this contract agree to comply with HUD's regulations in 24 CFR Part 135, which implement section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the Part 135 regulations.
(c) The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the contractor's commitments under this section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the section 3 preference, shall set forth minimum number and job titles subject to hire, availability of
Section I - Page 5 of 6 Form HUD-5370-C (10/2006) 299
apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin.
(d) The contractor agrees to include this section 3 clause in every subcontract subject to compliance with regulations in 24 CFR Part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR Part 135. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR Part 135.
(e) The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR Part 135 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR Part 135.
(f) Noncompliance with HUD's regulations in 24 CFR Part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts.

22. Procurement of Recovered Materials
(a) In accordance with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, the Contractor shall procure items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials
practicable, consistent with maintaining a satisfactory level of competition. The Contractor shall procure items designated in the EPA guidelines that contain the highest percentage of recovered materials practicable unless the Contractor
determines that such items: (1) are not reasonably available in a reasonable period of time; (2) fail to meet reasonable
performance standards, which shall be determined on the basis of the guidelines of the National Institute of Standards and Technology, if applicable to the item; or (3) are only available at an unreasonable price.
(b) Paragraph (a) of this clause shall apply to items purchased under this contract where: (1) the Contractor purchases in excess of $10,000 of the item under this contract; or (2) during the preceding Federal fiscal year, the Contractor: (i) purchased any amount of the items for use under a contract that was funded with Federal appropriations and was with a Federal agency or a State agency or agency of a political subdivision of a State; and (ii) purchased a total of in excess of $10,000 of the item both under and outside that contract.

Section I - Page 6 of 6 Form HUD-5370-C (10/2006) 300
General Conditions for Non-Construction U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
Office of Labor Relations
OMB Approval No. 2577-0157 (exp. 11/30/2023)
Contracts
Section II – (With Maintenance Work)
Public Reporting Burden for this collection of information is estimated to average one hour per response, including the time for reviewing instructions,s earching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not conduct or sponsor, and an applicant is not required to respond to a collection of information unless it displays a currently valid OMB control number.

Applicability. This form HUD-5370C has 2 Sections. These Sections must be inserted into non-construction contracts as described below:
in the classification under this Contract from the first day on which work is performed in the classification.

2. Withholding of funds
1) Non-construction contracts (without maintenance) greater than $250,000 - use Section I;
2) Maintenance contracts (including nonroutine maintenance as defined at 24 CFR 905.200) greater than $2,000 but not more than $250,000 - use Section II; and
3) Maintenance contracts (including nonroutine maintenance), greater than $250,000 – use Sections I and II.

The Contracting Officer, upon his/her own action or upon request of HUD, shall withhold or cause to be withheld from the Contractor under this Contract or any other contract subject to HUD-determined wage rates, with the same prime Contractor, so much of the accrued payments or advances as may be
considered necessary to pay laborers and mechanics employed by the Contractor or any subcontractor the full amount of wages required by this clause. In the event of failure to pay any laborer or mechanic employed under this Contract all or part of the wages required under this Contract, the Contracting Officer or HUD may, after written notice to the Contractor, take such action as may be necessary to cause the suspension of any further payment or advance until such violations have ceased. The Public Housing Agency or HUD may, after written notice to the Contractor, disburse such amounts withheld for and on account of the Contractor or subcontractor to the respective employees to whom they are due.

Section II – Labor Standard Provisions for all Maintenance Contracts greater than $2,000

1. Minimum Wages
(a) All maintenance laborers and mechanics employed under this Contract in the operation of the project(s) shall be paid unconditionally and not less often than semi-monthly, and without subsequent deduction (except as otherwise
provided by law or regulations), the full amount of wages due at time of payment computed at rates not less than
those contained in the wage determination of the Secretary of Housing and Urban Development which is attached
hereto and made a part hereof. Such laborers and
mechanics shall be paid the appropriate wage rate on the wage determination for the classification of work actually performed, without regard to skill. Laborers or mechanics performing work in more than one classification may be
compensated at the rate specified for each classification for the time actually worked therein; provided, that the
employer’s payroll records accurately set forth the time spent in each classification in which work is performed. The wage determination, including any additional classifications and wage rates approved by HUD under subparagraph
1(b), shall be posted at all times by the Contractor and its subcontractors at the site of the work in a prominent and accessible place where it can be easily

3. Records
(a) The Contractor and each subcontractor shall make and maintain for three (3) years from the completion of the work records containing the following for each laborer and
mechanic:
(i) Name, address and Social Security Number;
(ii) Correct work classification or classifications;
(iii) Hourly rate or rates of monetary wages paid;
(iv) Rate or rates of any fringe benefits provided;
(v) Number of daily and weekly hours worked;
(vi) Gross wages earned;
(vii) Any deductions made; and
(viii) Actual wages paid.
seen by the workers.
(b) The Contractor and each subcontractor shall make the records required under paragraph 3(a) available for
inspection, copying, or transcription by authorized
representatives of HUD or the HA and shall permit such
representatives to interview employees during working
hours on the job. If the Contractor or any subcontractor fails to make the required records available, HUD or its designee may, after written notice to the Contractor, take such action as may be necessary to cause the suspension of any further payment, advance or guarantee of funds.
(b) (i) Any class of laborers or mechanics which is not listed in the wage determination and which is to be employed under the Contract shall be classified in conformance with the wage determination. HUD shall approve an additional
classification and wage rate only when the following criteria have been met:
(1) The work to be performed by the classification
required is not performed by a classification in the 4. Apprentices and Trainees wage determination; (2) The classification is utilized in the area by the
industry; and (a) Apprentices and trainees will be permitted to work at less than the predetermined rate for the work they perform
when they are employed pursuant to and individually
registered in:
(i)
(3) The proposed wage rate bears a reasonable
relationship to the wage rates contained in the
wage determination. A bona fide apprenticeship program registered with the U.S. Department of Labor, Employment
and Training Administration (ETA), Office of
(ii) The wage rate determined pursuant to this
paragraph shall be paid to all workers performing work
Section II - Page 1 of 3 form HUD-5370-C (1/2014)
301
Apprenticeship Training, Employer and Labor
Services (OATELS), or with a state apprenticeship
agency recognized by OATELS, or if a person is
employed in his/her first 90 days of probationary
employment as an apprentice in such an
apprenticeship program, who is not individually
registered in the program, but who has been
certified by OATELS or a state apprenticeship
agency (where appropriate) to be eligible for
probationary employment as an apprentice; A
trainee program which has received prior approval,
evidenced by formal certification by the
(ii)
forth those findings that are in dispute and the
reasons, including any affirmative defenses, with
respect to the violations. The request shall be
directed to the appropriate HA or HUD official in
accordance with instructions contained in the
notice of findings or, if the notice does not specify
to whom a request should be made, to the
Regional Labor Relations Officer (HUD). The HA
or HUD official shall, within 60 days (unless
otherwise indicated in the notice of findings) after
receipt of a timely request for reconsideration,
issue a written decision on the findings of violation.

The written decision on reconsideration shall
contain instructions that any appeal of the decision
shall be addressed to the Regional Labor
Relations Officer by letter postmarked within 30
calendar days after the date of the decision. In the
event that the Regional Labor Relations Officer
was the deciding official on reconsideration, the
appeal shall be directed to the Director, Office of
Labor Relations (HUD). Any appeal must set forth
the aspects of the decision that are in dispute and
the reasons, including any affirmative defenses,
with respect to the violations. The Regional Labor
Relations Officer shall, within 60 days (unless
otherwise indicated in the decision on
reconsideration) after receipt of a timely appeal,
issue a written decision on the findings. A decision
of the Regional Labor Relations Officer may be
appealed to the Director, Office of Labor Relations,
by letter postmarked within 30 days of the
Regional Labor Relations Officer’s decision. Any
appeal to the Director must set forth the aspects of
the prior decision(s) that are in dispute and the
reasons. The decision of the Director, Office of
Labor Relations, shall be
(ii)
U.S. Department of Labor, ETA; or
(iii) A training/trainee program that has received prior approval by HUD.
(b) Each apprentice or trainee must be paid at not less than the rate specified in the registered or approved program for the apprentice’s/trainee’s level of progress, expressed as a percentage of the journeyman hourly rate specified in the applicable wage determination. Apprentices and trainees shall be paid fringe benefits in accordance with the
provisions of the registered or approved program. If the program does not specify fringe benefits,
apprentices/trainees must be paid the full amount of fringe benefits listed on the wage determination for the applicable (iii) classification.
(c) The allowable ratio of apprentices or trainees to
journeyman on the job site in any craft classification shall not be greater than the ratio permitted to the employer as to the entire work force under the approved program.
(d) Any worker employed at an apprentice or trainee wage rate who is not registered in an approved program, and any
apprentice or trainee performing work on the job site in excess of the ratio permitted under the approved program, shall be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed. final.
(e) In the event OATELS, a state apprenticeship agency (b) Disputes arising out of the labor standards provisions of recognized by OATELS or ETA, or HUD, withdraws
approval of an apprenticeship or trainee program, the
employer will no longer be permitted to utilize
apprentices/trainees at less than the applicable
predetermined rate for the work performed until an
acceptable program is approved.
paragraph 6 shall not be subject to paragraph 5(a) of this form HUD-5370C. Such disputes shall be resolved in
accordance with the procedures of the U.S. Department of Labor set forth in 29 CFR Parts 5, 6 and 7. Disputes within the meaning of this paragraph 5(b) include disputes
between the Contractor (or any of its subcontractors) and the HA, HUD, the U.S. Department of Labor, or the

5. Disputes concerning labor standards employees or their representatives. (a) Disputes arising out of the labor standards provisions 6. Contract Work Hours and Safety Standards Act contained in Section II of this form HUD-5370-C, other than those in Paragraph 6, shall be subject to the following procedures. Disputes within the meaning of this paragraph include disputes between the Contractor (or any of its
subcontractors) and the HA, or HUD, or the employees or their representatives, concerning payment of prevailing wage rates or proper classification. The procedures in this section may be initiated upon HUD’s own motion, upon
referral of the HA, or upon request of the Contractor or The provisions of this paragraph 6 are applicable only where the amount of the prime contract exceeds $100,000. As used in this paragraph, the terms “laborers” and “mechanics” includes watchmen and guards.
(a) Overtime requirements. No Contractor or subcontractor subcontractor(s).
contracting for any part of the Contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of 40 hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of
(i) A Contractor and/or subcontractor or other
interested party desiring reconsideration of
findings of violation by the HA or HUD relating to
the payment of straight-time prevailing wages or
classification of work shall request such
reconsideration by letter postmarked within 30
calendar days of the date of notice of findings
issued by the HA or HUD. The request shall set
40 hours in such workweek.
(b) Violation; liability for unpaid wages; liquidated
damages. In the event of any violation of the provisions set forth in paragraph 6(a), the Contractor and any
Section II - Page 2 of 3 form HUD-5370-C (1/2014)
302
subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such Contractor and
subcontractor shall be liable to the United States (in the case of work done under contract for the District of
Columbia or a territory, to the District or to such territory), for liquidated damages. Such liquidated damages shall be
computed with respect to each individual laborer or
mechanic, including watchmen and guards, employed in
violation of the provisions set forth in paragraph (a) of this clause, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of 40 hours without payment of the overtime wages required by provisions set forth in
paragraph (a) of this clause.
(c) Withholding for unpaid wages and liquidated damages.

HUD or its designee shall upon its own action or upon
written request of an authorized representative of the U.S.

Department of Labor withhold or cause to be withheld,
from any moneys payable on account of work performed
by the Contractor or subcontractor under any such
Contract or any federal contract with the same prime
Contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act,
which is held by the same prime Contractor such sums as may be determined to be necessary to satisfy any
liabilities of such Contractor or subcontractor for unpaid wages and liquidated damages as provided in the
provisions set forth in paragraph (b) of this clause.

7. Subcontracts
The Contractor or subcontractor shall insert in any
subcontracts all the provisions contained in this Section II and also a clause requiring the subcontractors to include these provisions in any lower tier subcontracts. The prime Contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all the provisions contained in these clauses.

8. Non-Federal Prevailing Wage Rates
Any prevailing wage rate (including basic hourly rate and any fringe benefits), determined under state law to be prevailing, with respect to any employee in any trade or position
employed under the Contract, is inapplicable to the contract and shall not be enforced against the Contractor or any subcontractor, with respect to employees engaged under the contract whenever such non-Federal prevailing wage rate, exclusive of any fringe benefits, exceeds the applicable wage rate determined by the Secretary of HUD to be prevailing in the locality with respect to such trade or position.

Section II - Page 3 of 3 form HUD-5370-C (1/2014)
303
form HUD-5369-C (8/93)
ref. Handbook 7460.8 Previous edition is obsolete page 1 of 2

1. Contingent Fee Representation and Agreement
(a) The bidder/offeror represents and certifies as part of its bid/ offer that, except for full-time bona fide employees working solely for the bidder/offeror, the bidder/offeror:
(1) [ ] has, [ ] has not employed or retained any person or company to solicit or obtain this contract; and
(2) [ ] has, [ ] has not paid or agreed to pay to any person or company employed or retained to solicit or obtain this contract any commission, percentage, brokerage, or other fee contingent upon or resulting from the award of this contract.
(b) If the answer to either (a)(1) or (a) (2) above is affirmative, the bidder/offeror shall make an immediate and full written disclosure to the PHA Contracting Officer.
(c) Any misrepresentation by the bidder/offeror shall give the PHA the right to (1) terminate the resultant contract; (2) at its discretion, to deduct from contract payments the amount of any commission, percentage, brokerage, or other contingent fee; or (3) take other remedy pursuant to the contract.

2. Small, Minority, Women-Owned Business Concern Representation The bidder/offeror represents and certifies as part of its bid/ offer that it:
(a) [ ] is, [ ] is not a small business concern. “Small business concern,” as used in this provision, means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding, and qualified as a small business under the criteria and size standards in 13 CFR 121.
(b) [ ] is, [ ] is not a women-owned small business concern. “Women-owned,” as used in this provision, means a small business that is at least 51 percent owned by a woman or women who are U.S. citizens and who also control and
operate the business.
(c) [ ] is, [ ] is not a minority enterprise which, pursuant to Executive Order 11625, is defined as a business which is at least 51 percent owned by one or more minority group
members or, in the case of a publicly owned business, at least 51 percent of its voting stock is owned by one or more
minority group members, and whose management and daily
operations are controlled by one or more such individuals.

For the purpose of this definition, minority group members are:
(Check the block applicable to you)
[ ] Black Americans [ ] Asian Pacific Americans
[ ] Hispanic Americans [ ] Asian Indian Americans
[ ] Native Americans [ ] Hasidic Jewish Americans

3. Certificate of Independent Price Determination
(a) The bidder/offeror certifies that—
(1) The prices in this bid/offer have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any other bidder/offeror or competitor relating to (i) those prices, (ii) the intention to submit a bid/offer, or (iii) the methods or factors used to calculate the prices offered;
(2) The prices in this bid/offer have not been and will not be knowingly disclosed by the bidder/offeror, directly or
indirectly, to any other bidder/offeror or competitor before bid opening (in the case of a sealed bid solicitation) or contract award (in the case of a negotiated solicitation) unless otherwise required by law; and
(3) No attempt has been made or will be made by the bidder/ offeror to induce any other concern to submit or not to submit a bid/offer for the purpose of restricting competition. (b) Each signature on the bid/offer is considered to be a certification by the signatory that the signatory:
(1) Is the person in the bidder/offeror’s organization responsible for determining the prices being offered in this bid or proposal, and that the signatory has not participated and will not participate in any action contrary to subparagraphs (a)(l) through (a)(3) above; or (2) (i) Has been authorized, in writing, to act as agent for the following principals in certifying that those principals have not participated, and will not participate in any
action contrary to subparagraphs (a)(l) through (a)(3)
above (insert full name of person(s) in the bidder/offeror’s organization responsible for determining the prices offered in this bid or proposal, and the title of his or her position in the bidder/offeror’s organization);
(ii) As an authorized agent, does certify that the principals named in subdivision (b)(2)(i) above have not participated, and will not participate, in any action contrary to subparagraphs (a)(l) through (a)(3) above; and
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing
Certifications and
Representations
of Offerors
Non-Construction Contract
Public reporting burden for this collection of information is estimated to average 5 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.

This form includes clauses required by OMB’s common rule on bidding/offering procedures, implemented by HUD in 24 CFR 85.36, and those requirements set forth in Executive Order 11625 for small, minority, women-owned businesses, and certifications for independent price determination, and conflict of interest.

The form is required for nonconstruction contracts awarded by Housing Agencies (HAs). The form is used by bidders/offerors to certify to the HA's Contracting Officer for contract compliance. If the form were not used, HAs would be unable to enforce their contracts. Responses to the collection of information are required to obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality. 304
form HUD-5369-C (8/93)
ref. Handbook 7460.8 Previous edition is obsolete page 2 of 2 (iii) As an agent, has not personally participated, and will not participate in any action contrary to subparagraphs (a)(l) through (a)(3) above.
(c) If the bidder/offeror deletes or modifies subparagraph (a)2 above, the bidder/offeror must furnish with its bid/offer a signed statement setting forth in detail the circumstances of the disclosure.

4. Organizational Conflicts of Interest Certification
(a) The Contractor warrants that to the best of its knowledge and belief and except as otherwise disclosed, it does not have any organizational conflict of interest which is defined as a situation in which the nature of work under a proposed
contract and a prospective contractor’s organizational, financial, contractual or other interest are such that:
(i) Award of the contract may result in an unfair competitive advantage; (ii) The Contractor’s objectivity in performing the contract work may be impaired; or (iii) That the Contractor has disclosed all relevant information and requested the HA to make a determination with respect to this Contract.
(b) The Contractor agrees that if after award he or she discovers an organizational conflict of interest with respect to this contract, he or she shall make an immediate and full disclosure in writing to the HA which shall include a description of the action which the Contractor has taken or intends to eliminate or neutralize the conflict. The HA may, however, terminate the Contract for the convenience of HA if it would be in the best interest of HA.
(c) In the event the Contractor was aware of an organizational conflict of interest before the award of this Contract and intentionally did not disclose the conflict to the HA, the HA may terminate the Contract for default.
(d) The Contractor shall require a disclosure or representation from subcontractors and consultants who may be in a position to influence the advice or assistance rendered to the HA and shall include any necessary provisions to eliminate or neutralize conflicts of interest in consultant agreements or subcontracts involving performance or work under this Contract.

5. Authorized Negotiators (RFPs only)
The offeror represents that the following persons are authorized to negotiate on its behalf with the PHA in connection with this request for proposals: (list names, titles, and telephone numbers of the authorized negotiators):

6. Conflict of Interest
In the absence of any actual or apparent conflict, the offeror, by submission of a proposal, hereby warrants that to the best of its knowledge and belief, no actual or apparent conflict of interest exists with regard to my possible performance of this procurement, as described in the clause in this solicitation titled “Organizational Conflict of Interest.”

7. Offeror's Signature
The offeror hereby certifies that the information contained in these certifications and representations is accurate, complete, and current.

Signature & Date:

Typed or Printed Name:

Title:
305
The following contract clauses are required in contracts pursuant to 24 CFR 85.36(i) and Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. HUD is permitted to require changes, remedies, changed conditions, access and records retention, suspension of work, and other clauses approved by the Office of Federal Procurement Policy. The PHA and contractor is also subject to other Federal laws including the U.S. Housing Act of 1937, as amended, Federal regulations, and state law and regulations.

Examination and Retention of Contractor’s Records. The PHA, HUD, or Comptroller General of the United States, or any of their duly authorized representatives shall, until three years after final payment under this contract, have access to and the right to examine any of the Contractor’s directly pertinent books, documents, papers, or other records involving transactions related to this contract for the purpose of making audit, examination, excerpts, and transcriptions.

Right in Data and Patent Rights (Ownership and Proprietary Interest). The PHA shall have exclusive ownership of, all proprietary interest in, and the right to full and exclusive possession of all information, materials, and documents discovered or produced by Contractor pursuant to the terms of this Contract, including, but not limited to, reports, memoranda or letters concerning the research and reporting tasks of the Contract.

Energy Efficiency. The Contractor shall comply with all mandatory standards and policies relating to energy efficiency which are contained in the energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub.L. 94-163) for the State in which the work under this contract is performed.

Procurement of Recovered Materials
(a) In accordance with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, the Contractor shall procure items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition. The Contractor shall procure items designated in the EPA guidelines that contain the highest percentage of recovered materials practicable unless the Contractor determines that such items: (1) are not reasonably available in a reasonable period of time; (2) fail to meet reasonable performance standards, which shall be determined on the basis of the guidelines of the National Institute of Standards and Technology, if applicable to the item; or (3) are only available at an unreasonable price. (b) Paragraph (a) of this clause shall apply to items purchased under this contract where: (1) the Contractor purchases in excess of $10,000 of the item under this contract; or (2) during the preceding Federal fiscal year, the Contractor: (i) purchased any amount of the items for use under a contract that was funded with Federal appropriations and was with a Federal agency or a State agency or agency of a political subdivision of a State; and (ii) purchased a total of in excess of $10,000 of the item both under and outside that contract.

Termination for Cause and for Convenience (contracts of $10,000 or more). (a) The PHA may terminate this contract in whole, or from time to time in part, for the PHA’s convenience or the failure of the Contractor to fulfill the contract obligations (cause/default). The PHA shall terminate by delivering to the Contractor a written Notice of Termination specifying the nature, extent, and effective date of the termination. Upon receipt of the notice, the Contractor shall: (1) immediately discontinue all services affected (unless the notice directs otherwise), and (2) deliver to the PHA all information, reports, papers, and other materials accumulated or generated in performing the contract, whether completed or in process. (b) If the termination is for the convenience of the PHA, the PHA shall be liable only for payment for services rendered before the effective date of the termination. (c) If the termination is due to the failure of the Contractor to fulfill its obligations under the contract (cause/default), the PHA may (1) require the Contractor to deliver to it, in the manner and to the extent directed by the PHA, any work described in the Notice of Termination; (2) take over the work and prosecute the same to completion by contract of otherwise, and the Contractor shall be liable for any additional cost incurred by the PHA; and (3) withhold any payments to the Contractor, for the purpose of set-off or partial payment, as the case may be, of amounts owned by the PHA by the Contractor. In the event of termination for cause/default, the PHA shall be liable to the Contractor for reasonable costs incurred by the Contractor before the effective date of the termination. Any dispute shall be decided by the Contracting Officer. 306

CITY OF RICHMOND
Sanctuary City Compliance Statement
The undersigned, an authorized agent of (hereafter
"Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”). Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies; ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this Statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this day of , 20 , at , California.

Printed Name: Title:

Signed: Date:

Business Entity:

Vendor SCCO Compliance Statement (Augt2020)
307
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 1 of 4
Revised: September 2011
In all instances where a CONTRACTOR or its representatives will be conducting business and/or providing services, the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery. CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy.

The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001) including coverage for bodily and personal injury, property damage, and products and completed operations.

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto)

3. Original and Separate Additional Insured Endorsements for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation and Builder’s Risk/ Course of Construction Insurance.

6. Builder’s Risk/Course of Construction insurance covering all risks of loss less policy exclusions when the City of Richmond has a financial interest in the property. – (Only required for Construction Contracts involving property)

7. Contractor’s Pollution Liability (if applicable for Construction Contractors) Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to SelfInsure, signed by the California Department of Industrial Relations and SelfInsurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.
308
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 2 of 4
Revised: September 2011

PROJECT COST REQUIRED LIMIT
$0 - $5 million $2 million p/o
$5 million - $10 million $5 million p/o
Over $10 million $10 million p/o
Fireworks $5 million p/o
General Liability
(primary and excess limits
combined)

Includes coverage for bodily injury, personal injury, property damage and products and completed operations. The policy shall not exclude coverage for XCU perils (explosion, collapse, or damage to underground property).

If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.

Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

Builders’ Risk/Course of
Construction – Covers property
under construction, repair or
renovation as well as equipment
and materials to be installed.
(Only required for Construction
Projects involving property and
equipment installation.)
Coverage shall include all risks of direct physical loss, excluding earthquake, for an amount equal to the full completed value of the covered structure or replacement value of alterations or additions, including soft costs and business interruption.

If the project does not involve new or major reconstruction, an Installation Floater may be acceptable. For such projects, a property installation floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken or destroyed during the performance of the Work, including during transit, installation and testing at the City of Richmond’s site.

The City of Richmond shall be named as loss payee as its interest may appear. The insurer shall waive all rights of subrogation against City.

Contractor’s Pollution Liability (if
applicable)
Protects against:
unexpected/unintended release of
pollution resulting from contractors
covered operations such as:

HVAC, paving, carpentry, pipeline
& tank installation, drillers,
remediation contractors,
maintenance, mechanical,
demolition, excavation, grading,
street/road construction,
residential & commercial builders.

Same limits as General Liability.

Required Policy Conditions
A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Additional Insured Endorsement Applicable to General Liability Coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured, including but not limited to bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. The endorsement must not exclude products and completed operations coverage. If it does, then CG 20 37 (10/01) is also required. 309
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 3 of 4
Revised: September 2011
Additional Insured Endorsement
(continued)
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers Compensation and Builder’s Risk/ Course of Construction coverage during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

Loss Payable Endorsement (only
required when Builder’s Risk
and/or Course of Construction
Insurance is required.)
Applicable to Builder’s Risk/Course of Construction naming the City of Richmond as Loss Payee.

SURETY BONDS
(If a Public Works/Engineering
Project)
The Contractor shall provide:

1. A Bid bond

2. A Performance Bond

3. A Payment Bond
Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverages and cover those insured in the underlying policies.

Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or nonrenewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.
310
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 4 of 4
Revised: September 2011
Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin. The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed, or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manager. However, Contractor must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
311
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