January 27, 2026
Human Resources
DATE: January 27, 2026
TO: Mayor Martinez and Members of the City Council
FROM:
Nickie Mastay, Deputy City Manager
Sharrone Taylor, Director of Human Resources
Subject:
Amend Salary Schedule
FINANCIAL IMPACT: There is no fiscal impact for receiving this item.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
The City Council’s authorization is required to establish the salary range for the City Attorney classification by amending the salary schedule.
RECOMMENDED ACTION:
ADOPT a resolution amending the salary schedule to
add the salary range for the City Attorney classification – Human Resources Department (Nickie Mastay/Sharrone
Taylor 510-620-6602).
DISCUSSION:
City Attorney
On December 16, 2025, City Council appointed an interim City Attorney while the City conducts a City Attorney recruitment. The City Council granted the interim City Attorney AGENDA
REPORT
142
January 27, 2026
an annual salary of $341,391.60. A resolution must be adopted by City Council to amend the salary schedule to increase the range for this classification.
NEXT STEPS:
City Council approval is required to amend the publicly available salary schedule. City staff recommend approval of the resolution amending the salary schedule to amend the salary range for City Attorney effective January 1, 2026. Once approved, an entry will be made on the salary schedule to amend the salary range. The attached resolution will amend the salary schedule in the following manner:
Job Title Range Step 1 or
Min
Step 2 Step 3 Step 4 Step 5 or
Max
City Attorney E5 20,780 28,449.30
ATTACHMENT:
Attachment 1 – Resolution amending the salary schedule
143
RESOLUTION NO. _____
RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA
AMENDING THE SALARY SCHEDULE
WHEREAS the Department of Human Resources maintains the classification and salary schedule on behalf of the City; and
WHEREAS the City wishes to amend the salary schedule and such amendments are supported by the City Manager.
NOW THEREFORE, BE IT RESOLVED, that effective January 1, 2026, the Salary Schedule is hereby revised as follows and the Director of Human Resources shall publicly post the revised Salary Schedule.
Job Title Range Step 1 or
Min
Step 2 Step 3 Step 4 Step 5 or
Max
City Attorney E5 20,780 28,449.30
-----------
I hereby certify that the foregoing Resolution was passed and adopted by the Council of the City of Richmond at a regular meeting thereof held by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
_____________________________
CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
____________________
Mayor
Approved as to form:
144
____________________
City Attorney
145
January 27, 2026
Human Resources
DATE: January 27, 2026
TO: Mayor Martinez and Members of the City Council
FROM:
Nickie Mastay, Deputy City Manager, Internal Services
Subject:
Approve Salaries and Benefits of Unrepresented
Executive Management Classifications
FINANCIAL IMPACT: The projected three-year fiscal impact for salaries and benefits for Fiscal Year (FY) 2025-26, through FY 2027- 28 is $145,146.
PREVIOUS COUNCIL
ACTION:
November 16, 2021
June 20, 2023
STATEMENT OF THE
ISSUE:
City Council approval is required to amend the resolution establishing the salary, wages, additional pay, and
benefits for unrepresented management employees.
RECOMMENDED ACTION:
ADOPT a resolution to approve changes to salaries and
benefits of Unrepresented Management employees,
consistent with the changes to salaries and benefits of represented management, Executive Management
International Federation of Professional and Technical
Engineers (IFPTE) Local 21 Bargaining Unit employees
and DIRECT the city manager or their designee to
update the publicly available salary schedule – Internal Services (Nickie Mastay 510-620-6602)..
AGENDA
REPORT
146
January 27, 2026
DISCUSSION:
BACKGROUND
California public sector labor laws permit management employees, such as the City’s department directors and other Executive Management employees, to collectively bargain wages, hours, and other terms and conditions of employment through a union or association.
On November 16, 2021, the City Council adopted a resolution to approve the salaries and benefits of Unrepresented Management employees consistent with the changes to salaries and benefits for represented management employees and directed the City Manager or designee to update the publicly available salary schedule (Attachment 1).
In addition, the City and International Federation of Professional and Technical Engineers (IFPTE) Local 21 agreed that specific classifications are excluded from IFPTE Local 21 representation due to their unique responsibilities in negotiating, administering all City collective bargaining agreements, and managing employer- employee relations with the City’s eight (8) unions and employee associations. These classifications comprise the Unrepresented Executive Management classifications.
The City will meet and confer with the IFPTE Local 21 Union to review the classifications list to ensure it encompasses all current City Executive Management classifications with these distinct roles and responsibilities.
CITY COUNCIL ACTION
On June 20, 2023, the City Council adopted Resolution No. 54-23, which approved a contract amendment and authorized compensation enhancements and classification range changes following negotiations related to the City’s classification and compensation study.
Recently, representatives of the City and IFPTE Local 21 Executive Management Unit have engaged in good faith negotiations concerning adjustments to wages, hours, and other terms and conditions of employment for represented Executive Management employees.
The proposed resolution aligns Unrepresented Employees’ wage increases and benefits with those provided to Executive Management employees represented by IFPTE Local
21. The key changes provided are:
Longevity Pay (effective July 2023)
401a Deferred Comp Contribution (effective July 1, 2023) 5% Wage Increases effective:
o July 1, 2025
o July 1, 2026
147
January 27, 2026
o July 1, 2027
Additional provisions address holidays, vacation, parental leave, additional pay, benefits, and working conditions.
The administrative record must document the terms of the approval for CalPERS purposes. Therefore, City staff is presenting a proposed resolution affirming that the City Council provides Unrepresented employees with salaries, wages, benefits, compensation enhancements, classification range changes, working conditions, and other provisions equivalent to those received by Executive Management employees represented by IFPTE Local 21.
The City Manager and the City Attorney have employment agreements. To the extent that the employment agreements cover the above topics, then the employment agreement will govern.
RECOMMENDATION
It is recommended that the City Council:
Adopt a resolution delineating the enhancements and classification salary range changes implemented through the classification and compensation study (Attachment 2). Grant unrepresented management employees equivalent salaries, wages, additional pay, benefits, compensation enhancements, classification range changes, working conditions, and provisions as afforded to Represented Management employees, effective July 1, 2025. Direct the City Manager or their designee to update the publicly available salary schedule.
DOCUMENTS ATTACHED:
Attachment 1 – Resolution 135-21
Attachment 2 – Resolution granting unrepresented employees the same salaries, wages, additional pays, benefits, compensation enhancements, classification range changes, working conditions, and provisions as the Executive Management IFPTE Local 21 Unit (proposed)
148
149
150
RESOLUTION NO. _____
RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA
APPROVING SALARIES AND BENEFITS OF UNREPRESENTED EXECUTIVE
MANAGEMENT EMPLOYEES
WHEREAS, on November 16, 2021, the City Council passed Resolution 135-21 approving the salaries and benefits for specific Unrepresented Executive Management Employees that are excluded from representation by the International Federation of Professional and Technical Engineers (IFPTE) Local 21 Executive Management Bargaining Unit; and
WHEREAS, six classifications/positions are excluded from representation by the IFPTE Local 21 Executive Management Bargaining Unit because of the unique responsibilities each of the positions have in negotiating and administering all the City’s collective bargaining agreements and managing employer-employee relations with the City’s eight union employee associations; and
WHEREAS, the six classifications/positions are: City Manager, City Attorney, Assistant City Manager or similar single position classification, Chief Assistant City Attorney or similar single position classification, Director of Human Resources, Assistant Director of Human Resources or Labor Relations Manager or similar single position classification; and
WHEREAS, the City finds it desirable to provide equitable changes in salaries and benefits to these specific unrepresented executive management positions; and
NOW THEREFORE BE IT RESOLVED, by the Council of the City of Richmond, the City shall provide unrepresented executive management positions the same salary adjustments, health and welfare benefits (e.g., medical and dental insurance plans; vacation; sick leave and other paid leaves) and other wages, hours and terms and conditions of employment as the City provides the Exempt Management Employees represented by IFPTE Local 21; provided, however, that the terms of an employment agreement take precedent and govern over the terms of this Resolution; and directs the City Manager or designee to update the publicly available salary schedule following any salary changes; and
BE IT FURTHER RESOLVED, by the Council of the City of Richmond, that the following salaries and benefits are hereby granted to the Unrepresented Executive Management employees as stated:
Article 2: Miscellaneous Salary Provisions
Bilingual Pay
Employees working in positions certified by the Human Resources Department as bilingual in Spanish and other City-approved languages shall receive two hundred dollars ($200) per month additional compensation. An employee may be certified as bilingual for purposes of this article 151
based on written and/or oral communication skills in City-approved languages other than English.
Acting / Temporary Upgrade Pay
Upon completion of the fourteen calendar days of an Unrepresented Executive Management Group employee assuming all of the duties and responsibilities of a higher classification, the employee will receive a ten percent (10%) differential or the entry step in the higher range, whichever is greater, retroactive to the first day of acting in the higher position. If the employee’s anniversary date should occur during a period of acting in the higher position, the employee’s acting pay will be increased an additional five percent (5%), not to exceed the maximum established pay rate from said anniversary date.
All other acting pay procedures and provisions set forth in section 6.10 of the IFPTE Local 21 Executive Management Bargaining Unit Memorandum of Understanding (MOU), apply to classifications covered by this resolution.
Article 2 Indirect Pay and Allowances
All provisions of Section 7 of the IFPTE, Local 21 Executive Management Bargaining Unit MOU, apply to classifications covered by this resolution.
Deferred Compensation
A Deferred Compensation Program as established by the City Council is available to all employees employed in regular or limited-term positions. Such programs are hereby incorporated by reference.
Effective July 1, 2023, the City shall contribute an amount equal to 2.0% of each unrepresented executive management employee’s semi-monthly base salary into their 401(a) deferred compensation account each pay period.
Longevity Pay
Effective July 1, 2023, an employee who has completed five years of service at the City will receive longevity pay in the amount of 2.0% of base salary effective the first full pay period following their fifth anniversary date. An employee who has completed ten years of service at the City will receive an additional longevity pay in the amount of 2.5% of base salary effective the first full pay period following their tenth anniversary date, increasing their total longevity pay to 4.5%. An employee who has completed twenty years of service at the City will receive an additional longevity pay in the amount of 4.5% of base salary effective the first full pay period following their twentieth anniversary date, increasing their total longevity pay to 9.0%.
Article 3 Leaves
152
All provisions of Section 8 of the IFPTE Local 21 Executive Management Bargaining Unit MOU, Leaves, apply to classifications covered by this resolution.
Article 4 Retirement System
All provisions of Section 9 of the IFPTE Local 21 Executive Management Bargaining Unit MOU, Retirement System, apply to classifications covered by this resolution.
Article 5 Working Conditions
All provisions of Section 10 of the IFPTE Local 21 Executive Management Bargaining Unit MOU, Working Conditions, apply to classifications covered by this resolution.
Article 6 Personnel Provisions
All provisions of Section 11 of the IFPTE Local 21 Executive Management Bargaining Unit MOU, Personnel Provisions, apply to classifications covered by this resolution.
BE IT FURTHER RESOLVED, by the Council of the City of Richmond, that the City Manager and City Attorney classifications have employment agreements, and to the extent that the employment agreements cover any topic in the IFPTE Local 21 Executive Management Bargaining Unit MOU or this resolution, then the respective employment agreements for the City Manager and City Attorney will govern.
Article 1: Salary
This Article applies to the following Unrepresented Executive Management classifications:
Assistant City Manager, Chief Assistant City Attorney, Director of Human Resources, and Assistant Director of Human Resources or Labor Relations Manager, or similarly designated single-position classifications.
Effective the pay period including July 1, 2025, the City shall increase the monthly pay rate for the abovementioned Unrepresented Executive Management classifications by 5.0% of the monthly pay rate in effect before such increase takes effect.
Effective the pay period including July 1, 2026, the City shall increase the monthly pay rate for the abovementioned Unrepresented Executive Management classifications by 5.0% of the monthly pay rate in effect before such increase takes effect.
Effective the pay period including July 1, 2027, the City shall increase the monthly pay rate for the abovementioned Unrepresented Executive Management classifications by 5.0% of the monthly pay rate in effect before such increase takes effect.
Monthly salary ranges as of July 1, 2025 , for the abovementioned Unrepresented Executive Management classifications are listed in the City of Richmond published salary schedules.
153
The miscellaneous salary provisions set forth in Sections 6.2 through 6.8, and 6.11 of the IFPTE Local 21 Executive Management Bargaining Uni t Memorandum of Understanding (MOU) shall apply to the abovementioned Unrepresented Executive Management classifications.
This Article does not apply to the City Manager and City Attorney positions, as their salary increases are governed by the terms of their respective employment agreements.
-----------
I hereby certify that the foregoing Resolution was passed and adopted by the Council of the City of Richmond at a regular meeting thereof held by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
_____________________________
CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
____________________
Mayor
Approved as to form:
____________________
City Attorney
154
January 27, 2026
Library and Community Services
DATE: January 27, 2026
TO: Mayor Martinez and Members of the City Council
FROM:
LaShonda White, Deputy City Manager of Community
Services
Kate Eppler, Deputy Director of Community Services-
Library
Subject:
Contract Amendment No. 1 with Nor-Cal Moving
Services for Additional Moving and Storage Services
FINANCIAL IMPACT: The proposed $44,500 expenditure is included within the approved fiscal year 2025-2026 General Capital Fund
budget/Library Remodel (20136031-400708-AR231).
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
Richmond Public Library’s Main Library, which houses
the bulk of the Library’s collection and all of its
administrative services, is relocating to prepare the
building for a major renovation. As part of the relocation project, the Library seeks to expand its contract with Nor- Cal Moving Services to accommodate the moving and
storage of select portions of the library collection.
RECOMMENDED ACTION:
APPROVE the first contract amendment with Nor-Cal
Moving Services increasing the payment limit to $44,500, and modifying the service plan to include storage
services, and extending the contract expiration date to June 30, 2028 - Community Services (Kate Eppler 510-
610-5452/LaShonda White 510-620-6828).
AGENDA
REPORT
155
January 27, 2026
DISCUSSION:
The Richmond Main Library is preparing for a $34 million renovation project, supported by general funds from the City of Richmond and a $9.7 million grant from the California State Library. The project has an estimated completion date in late 2027. All Library staff, materials and services must vacate the historic building located at 325 Civic Center Plaza so that work on the project can begin.
To prepare for the renovation, Public Works and Library staff established a temporary library in the conference rooms of the Richmond Memorial Auditorium, which opened on September 15, 2025. Library staff selected books and media from the Main Library collection to offer in the temporary library, which is smaller (4,000 square feet) than the Main Library space (30,000 square feet). Books and materials were chosen for the temporary library based on available space, age of the item, condition of the item, core collection needs, and popularity of the item.
After selected titles were relocated, a portion of the adult collection remained in the Main Library and staff are taking several actions to address this remaining collection.
Library staff have worked with community organizations and locations to establish “Richmond Public Library (RPL) Bookspots” which are temporary homes for parts of the collection in publicly accessible locations around Richmond, such as community centers or other community hubs. Staff plan to retrieve the collection items in time for the Main Library re-opening in 2027. Per the Library’s Collection Development Policy, librarians also continuously review the collection and evaluate material for withdrawal using a variety of factors, including usage information, physical condition, age, and accuracy of the material (Attachment 1). City staff will continue to apply these criteria to the remaining collection items to determine if they are due for withdrawal.
After these steps have taken place, some portion of the remaining collection in the 325 Civic Center Plaza building will need to be stored for future use. However, these materials cannot stay in place during construction, and the Library does not have sufficient space in the temporary library, the branch libraries, or in the relocated staff offices, to store the remaining useful material. In addition, to preserve their usability, books must be stored in a dry environment that is safe from humidity and pests.
To pack and store these books, the Main Library solicited quotes from three local moving and storage companies. Because library staff are in the process of evaluating how many books should be stored and time is of the essence, City staff sought quotes for the biggest-case storage scenario (Attachment 2). Although they were not the lowest quote, Nor-Cal Moving Services was selected for its comprehensive approach to book storage, which ensures that the books will be stored in shelf-order (saving time when unpacking) and kept in a climate-controlled facility that will protect their physical condition (Attachment 3).
The Library now seeks to amend its current contract with Nor-Cal Moving Services, a company which has helped other local libraries, including Sonoma County Library, 156
January 27, 2026
complete book moving and storage projects. The value of the current contract ($9,500) would be increased by $35,000, for a total contract value of up to $44,500 (Attachment 4). This figure still represents an overestimate of the actual spend, as the proposed contract amendment provides that the Library will be charged only for supplies and storage space that are used. The proposed contract amendment also extends the term to June 30, 2028, and expands the contract scope to specifically include storage services.
DOCUMENTS ATTACHED:
Attachment 1 – Library Collection Development Policy
Attachment 2 – Quote Matrix
Attachment 3 – Original Contract
Attachment 4 – Contract Amendment
157
Richmond Public Library Policy Manual
16 COLLECTION MANAGEMENT POLICY
The Richmond Public Library collection management policy provides general guidance for the selection and maintenance of library collections in light of the Library’s commitment to intellectual freedom and access to information. The public library serves as a center for voluntary inquiry and the dissemination of information and ideas. The Library publishes this policy to ensure that City residents and Library patrons understand the principles and decisions involved in collection management, including selection and de-selection of materials.
Policies for specific collections are appended to this general policy.
Materials Selection Philosophy
Richmond Public Library staff choose materials in light of the informational, professional, educational, cultural, and recreational needs and interests of the entire community. The collection meets the broad and diverse interests of the community and respects both the library’s autonomy and their specific community needs. The Library provides the best collection possible with the resources available. The Library strives to provide a comprehensive general collection that accurately reflects all fields of knowledge and interests within the constraints of space, material conditions and availability, and financial resources.
Library materials should be provided for the interest, information, and enlightenment of all people, and should present diverse points of view in the collection as a whole. Due to the diversity of interests, opinions, and ideas, there will be occasions when Library will have material that does not appeal to all and that some may find offensive. The Library selects and maintains these materials not as an endorsement of the viewpoint but in light of the freedom of expression and free access to ideas. By reflecting the diversity of ideas and opinions in the community and broader world the Library enables individuals to better understand and engage with a diverse polity. The Library acknowledges the right of the public to receive access to a range of social, political, aesthetic, moral, and other ideas and experiences.
The Library and Commission affirm that any individual may reject for him or herself any materials deemed unsatisfactory but that no individual can exercise such censorship to restrict others’ freedom to read.
Responsibility for Materials Selection and Collection Management Library staff are charged by the Library Director with selecting and managing collections. Staff do so in accordance with professional reviews, knowledge of publisher expertise in specific subject areas, awareness of community interests, and the Library budget.
Recommendations from both the public and other Library staff are encouraged and are evaluated according to selection criteria.
(Excerpt from Richmond Public Library Policy Manual)
(Pages 16-27)
Full policy manual available at: https://www.ci.richmond.ca.us/4502/Library-Policy-Manual 158
Richmond Public Library Policy Manual
17 Definitions
• “Selection” is the process of choosing material to be added to the Library collection. • “De-selection” is the process of identifying material for removal from the Library collection, also colloquially known as “weeding”.
• “Material” refers to any format that may be added to the collection, whether physical or digital.
• “Professional reviews” are evaluations of material by persons familiar with the subject area. Reviews are published in professional journals and popular media. • “Collection management” refers to the overall maintenance of the Library collection, including selecting, de-selecting, replacing, repairing, sharing, access, and budgeting. • The Library Director (“Director”) is the highest-ranking professional librarian in the Library and exercises overall supervision and management of the Library. • The Library is the Richmond Public Library, including all branches and services.
General Selection Guidelines
Library staff charged with collection management make selections based on the merits of the work considering the needs and interest of the Richmond community. While the Library strives to maintain a comprehensive collection, the large volume of materials published yearly necessitate the use of selection criteria, as listed below. In most cases Library staff will use a professional review in making a decision.
Library staff charged with collection management have the education, training, and experience necessary to make selection decisions, primarily evidenced by the completion of an ALA- accredited library school and possession of the relevant graduate degree.
In selecting and de-selecting materials, Library staff exercise professional judgment that cannot be reduced to a formula. This judgment is informed by staff awareness of patron information needs, area demographics, availability of materials in shared library collections, and publishing industry trends.
Specific Selection Guidelines
The following factors will be taken into consideration when selecting items for the collection:
• Relevance to community needs and interests
• Current and projected demand
• Availability and suitability of format for library purposes • Suitability of presentation for intended audience
• Relevance to existing subject coverage in the collection • Reviews from library professionals, subject specific journals, and popular publications • Clarity, readability, and ease of use
(Excerpt from Richmond Public Library Policy Manual)
(Pages 16-27)
Full policy manual available at: https://www.ci.richmond.ca.us/4502/Library-Policy-Manual 159
Richmond Public Library Policy Manual
18 • Timeliness or permanence of material
• Accuracy and authenticity
• Literary merit and conclusions of standard bibliographies and indices • Current and historical significance
• Authority and reputation of the author, publisher, and/or producer • Local authorship or production
• Initial and ongoing costs
• Overall quality
• Technical aspects of audiovisual materials
• Regional availability and accessibility
• Space and maintenance requirements
• User interface and content of electronic products
• Online, network, and remote access capabilities
• System resource demands (hardware and personnel)
• Vendor training, support guides, and technical support • Lease or ownership of electronic products
Adopted by the Richmond Library Commission May 25, 2023 Revised _____________________
(Excerpt from Richmond Public Library Policy Manual)
(Pages 16-27)
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Richmond Public Library Policy Manual
19 Collections
The Library may create collections, either temporary or permanent, to address the interests and needs of the community. Collections may be created by genre, audience, subject, or other relevant criteria. Examples of temporary collections include monthly featured titles, new materials, and seasonal or holiday materials.
Children’s Collection
Materials in this collection are selected in a variety of formats for children from infancy through fifth grade. Materials are chosen to reflect the wide range of interests, and cognitive and reading abilities, within this age group and to instill a love of reading and learning. Materials are also chosen to support homework and school projects.
Bookmobile Collection
The Bookmobile collection is a subset of the Children’s Collection and generally adheres to these standards.
Book Van Collection
The Book Van collection consists of adult material, with particular emphasis on materials of interest to seniors (55+).
Young Adult/Teen Collection
The Young Adult (YA)/Teen collection is designed to address the information needs and interests primarily of those in middle school and high school.
Reference Collection
Some materials are maintained in the library for use primarily as reference materials. Many continuing resources (journals, encyclopedias, etc.) have shifted away from or ceased publication of print copies. To continue access, the Library will incorporate electronic resources as part of the Reference Collection.
Public Review Documents
Various public and private organizations place copies of documents at library branches to comply with public review requirements. Public Review documents are not cataloged, but are entered into a spreadsheet which is available on the Library website. This spreadsheet includes the type of document, title, authoring agency, date of publication, date of receipt, date of end of public comment (if applicable), date of end of retention, and URL for online copy (if known and available). Public Review documents are retained for various periods, typically specified by the depositing agency. If not specified, retention will range from 3-5 years. Some Public Review documents may be incorporated into the Richmond Collection after the review period if of historical value.
(Excerpt from Richmond Public Library Policy Manual)
(Pages 16-27)
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Richmond Public Library Policy Manual
20 Richmond Collection
The Richmond Collection is maintained by the Library as a collection of material of local historical interest, cataloged in keeping with archival standards. The Richmond Collection acquires documents, photographs, recordings, and other materials that document the lived experience of residents and consequential acts of local government, primarily since the founding of the City in 1905. While focusing on the City of Richmond proper, the collection does not exclude documents that address adjacent areas such as El Sobrante, San Pablo, El Cerrito, and North Richmond. Material that primarily documents the broader national interests or concerns of any group represented in Richmond, without reference to the experience of those in Richmond, is outside the scope of the collection. The Library reserves the right to decide whether material is sufficiently connected to the history of Richmond and its residents to warrant inclusion. The Library further reserves the right to remove material from the collection that is determined to be of insufficient interest after earlier inclusion. Material determined not to be within the scope of the Richmond Collection will be offered to other relevant historical organizations, but the Library reserves the right to dispose of the material as it determines is appropriate.
Restrictions on Access to the Richmond Collection
1. Access to materials within the Richmond Collection may be by appointment only.
2. All materials are to be used only within designated areas of the Library and do not circulate unless approval and arrangements have been made with the Library Director or delegate.
3. Researchers are requested to handle all books and materials with care. Open books should not be placed face down on the table; pencils should not be used as bookmarks; all items should be handled gently and individual papers only by the edges.
4. Researchers are asked to return books and vertical files to Library staff and not reshelve material.
5. The researcher is responsible for complying with the copyright law of the United States in making photocopies or in using materials the Library has made accessible online.
Permission to publish or quote extensively from unpublished manuscripts or copyrighted works must be obtained from the copyright holder. It is the researcher’s responsibility to secure that permission.
6. The Library requests appropriate attribution for re-use or publication of materials found within the Richmond Collection.
7. The researcher should consult with a staff member before photocopying materials.
8. The Library is not responsible for personal articles left unattended.
9. Researchers must comply with all general Library rules as set forth in the policies and procedures of the Richmond Public Library.
10. Microfilm and computer discs can be obtained from the staff member at the reference (Excerpt from Richmond Public Library Policy Manual)
(Pages 16-27)
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Richmond Public Library Policy Manual
21 desk.
11. No marks or notations shall be placed on documents held in special collections.
12. Patrons may be requested to wear cotton gloves while handling some items in the collection.
Replacements
Materials, which have been deselected or lost, will be replaced with new titles or new editions of classic titles on a continuing basis, based upon budgetary constraints and subject needs.
Bibliographic tools and review journals will be used to ascertain the best and most timely publications in a subject field. The Library does not automatically replace items withdrawn because of loss, damage or wear.
Gifts and Donations
A gift for the library collection may consist of (1) library material donations or (2) monetary donations to purchase materials, equipment or support various library activities, or (3) other material donations.
1. Library Material Donations
The Library accepts donations of books and/or other library materials, which meet the same selection guidelines used for purchased materials. Material donations are accepted with the following understanding:
• The Library does not appraise donations or provide evaluation of gifts for tax deductions or other purposes. However, upon request the Library will provide acknowledgement of material donations.
• Once the donation is given, the Library retains the unconditional ownership of the gift and its disposition.
• The Library reserves the right to decide the conditions of display and access to the materials.
• The Library will not accept damaged material, most magazines, condensed books, software, most textbooks and recordings other than compact discs. • The Library does not accept personal data containing private information.
2. Monetary Donations
The Library welcomes individuals and organizations to support its activities through gift funds. Contributions will enable the Library to purchase materials, equipment, or support special programs. Selection of specific titles will be made by library staff. • The Library encourages unrestricted monetary gifts to allow for the greatest flexibility in supporting the Library.
• Donors can recommend how they would like funds to be used, such as type of (Excerpt from Richmond Public Library Policy Manual)
(Pages 16-27)
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Richmond Public Library Policy Manual
22 equipment, type of program or type of material and/or their area of subject interest.
• Recommendations for purchasing specific titles are discouraged and the Library reserves the right to decline such monetary donations.
• All monetary donations will be acknowledged by the Library, including but not limited to items purchased "In Memory of", "In Celebration of" and "In Honor of".
• Gift plates, identification plaques or other appropriate recognition identifying the donor or person being honored may be displayed in items purchased from gift funds, upon request.
3. Other Material Donations
Other real or personal property donated to the Library will be accepted at the discretion of the Library Director. All other conditions above apply to these gifts.
Collection Maintenance
The Library works to ensure that the materials available to the public are timely, accurate, up- to-date, and of continuing interest to the community. To ensure that the Library effectively manages the physical and electronic resources available, including the limitations of physical space, the Library will remove materials which are no longer of community interest or which are no longer suitable for circulation due to physical condition. Materials which are outdated but of local historical interest may be retained for archival use.
Factors to be considered in removing materials from the collection include:
• Physical condition of the material
• Items containing misleading or inaccurate information • Multiple copies of titles no longer in demand
• Materials seldom used
• Subject matter no longer of current interest, or historical or literary significance • Old editions replaced by later revisions of non-fiction titles • Retention of materials by authors located in Richmond or the San Francisco Bay Area. • Retention of valuable or unique "out of print" titles of potential local interest The Library Director will supervise all collection maintenance activities and make final decisions related to removal of items from their collections. Removal of worn or outdated materials will be based upon current professional library standards. Materials are discarded at the Library’s discretion.
(Excerpt from Richmond Public Library Policy Manual)
(Pages 16-27)
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Richmond Public Library Policy Manual
23 Collection Evaluation
The Library collection is continually evolving. In order to maintain a strong, vital, relevant, useful, up to date collection, the library staff will work with the Director to evaluate individual collections, in addition to the overall collection. Evaluation techniques will include but not be limited to the following:
• Circulation use data
• Collection holding data
• Patron and staff recommendations
• Patron surveys
• Lists of "Best Materials" published by library organizations and professional review sources
• Citation metrics
• Formal evaluations of library collections
• Consideration of available format(s) and availability to patrons Guidelines for Withdrawal
Librarians, as trained professionals, shall use their expertise and these guidelines to determine material to be considered for withdrawal from the collections in their charge. Librarians shall recommend retention, replacement (new copy or new material), or withdrawal as they deem appropriate. The Library Director or designee shall make final determinations and may provide additional guidance as needed for circumstances beyond the scope of these guidelines.
Withdrawal is the complement of acquisition. As acquisition is an ongoing process that keeps the Library collection up to date, withdrawal must also be an ongoing process, removing outdated material, replacing material as needed, and ensuring that limited space is managed effectively.
The Library has adopted the CREW manual published by the Texas State Library1, implementing the process of continual review, evaluation, and weeding. This manual and any updates to it are hereby incorporated into this policy by reference. The CREW manual cites an expected withdrawal of 5% of the circulating collection per year, anticipating a theoretical turnover of the physical items in the collection after twenty years.
General Guidelines
The general guidelines for withdrawal consideration in the CREW manual include • Poor content
1 CREW: A Weeding Manual for Modern Libraries, revised and updated, Texas State Library and Archives Commission, 2012. Available online at https://www.tsl.texas.gov/ld/pubs/crew/index.html (Excerpt from Richmond Public Library Policy Manual)
(Pages 16-27)
Full policy manual available at: https://www.ci.richmond.ca.us/4502/Library-Policy-Manual 165
Richmond Public Library Policy Manual
24 • Poor appearance
• Unused material
o Items not circulated for the past 3-5 years and not used for reference o Items on a topic popular more than five years prior
Consideration Factors for All Materials
• Date: Publication, Acquisition
• Author
• Publisher
• Physical condition
• Additional copies
• Availability of other items on the same subject
• Cost of replacement
• Date last circulated
• Relevance of subject to the community
Additional Factors for Juvenile and Young Adult Materials • Format
• Reading level
• Current interest in the subject matter
• Visual appeal
• Jacket art (contemporary or dated)
• Use in school curricula
o Class sets, or many copies of a single title, impose a storage and maintenance burden on the library.
o Textbooks adopted for class use are generally not collected unless of broad interest.
Additional Factors for Periodicals
• Current use
• Interest in older issues
• Indexing availability
• Full-text availability in online databases
o If full-text is available, the library may only retain current issue. • Storage space
Specific Guidelines for Review
The CREW manual outlines guidelines for Dewey Decimal classes and other collections, which are incorporated into this policy by reference. These consist of copyright date (age of material), (Excerpt from Richmond Public Library Policy Manual)
(Pages 16-27)
Full policy manual available at: https://www.ci.richmond.ca.us/4502/Library-Policy-Manual 166
Richmond Public Library Policy Manual
25 time since last use (years), and negative factors.
• Time since last use is normally set at three years; maintaining unused materials beyond this period imposes considerable costs of space, maintenance, and relevance to the community.
Negative factors to be considered are designated by the acronyms MUSTIE or WORST. MUSTIE applies primarily to print materials and WORST to nonprint materials. • MUSTIE factors:
o Misleading
o Ugly
o Superseded
o Trivial
o Irrelevant
o Elsewhere – can be expeditiously obtained through external lending, as interlibrary loan
• WORST factors:
o Worn out
o Out of date
o Rarely used
o Supplied elsewhere
o Trivial
The specific guidelines for each class and collection are specified in the CREW manual. The current edition may be retrieved from the Texas State Library website.2 Disposition of Withdrawn Materials
Materials withdrawn from the collection will be removed from the library catalog. If physical material, these items will be stamped “Withdrawn” or “Discard” so that this status is clearly conveyed, and disposed of in one of the following ways:
• sent to a book reseller or recycler
• sent to other nonprofit organizations
Materials that exhibit signs of mildew, mold and water damage will be immediately placed into the library’s recycling to prevent illness and cross contamination to the rest of the collection.
Materials that exhibit excessive dust and dirt, excessive spine damage, missing pages, covers or rebound in any matter and do not meet minimum qualifications of most reseller and nonprofit
2 https://www.tsl.texas.gov/ld/pubs/crew/index.html
(Excerpt from Richmond Public Library Policy Manual)
(Pages 16-27)
Full policy manual available at: https://www.ci.richmond.ca.us/4502/Library-Policy-Manual 167
Richmond Public Library Policy Manual
26 organizations will be disposed of in the following ways:
• disposed of as recyclable materials
• disposed of as general waste materials
POLICY ON COMPLAINTS REGARDING LIBRARY MATERIALS
The Library Commission for the Richmond Public Library has established the following policy in regard to handling complaints concerning library materials.
Verbal complaints about titles in the library collection should be referred to the Librarian then in charge. The patron may fill out the “Patron Comments regarding Library Material” form or write a letter outlining his/her concerns. The complaint will be referred to the library Director with a copy of the book or item in question.
The Library Director will send the patron a letter within 10 days of receipt of the complaint, acknowledging the receipt of the complaint and outlining the Library’s procedure for handling complaints about library materials.
The Library Director and appropriate staff will re-evaluate the title, find appropriate reviews and articles, and draft a letter of response to the patron. Staff must determine if the original reasons for purchase are still valid or whether the material should be withdrawn for good cause.
The Library Director will write the official letter responding to the complaint with 30 days of receipt of the complaint, and will retain a copy of the complaint, the response, and all supporting materials in the Library’s file.
The Library Director will inform the Library Commission of the complaint and response at the next regularly scheduled meeting of the Library Commission.
If the patron is not satisfied with the Library Director’s decision in the matter, the complaint will be referred to the Library Commission at a public meeting. The Library Commission shall make a recommendation to the City Council on the complaint per Richmond Municipal Code Chapter
3.16.070. Final action on the complaint shall be conducted by the City Council. All book selection and retention decisions shall be at the City Council’s discretion.
Adopted by the Richmond Library Commission May 25, 2023 Revised _____________________
(Excerpt from Richmond Public Library Policy Manual)
(Pages 16-27)
Full policy manual available at: https://www.ci.richmond.ca.us/4502/Library-Policy-Manual 168
Richmond Public Library Policy Manual
27 PATRON COMMENTS REGARDING LIBRARY MATERIAL
Date:
Patron information
Name:
Address:
Phone:
Material
Author:
Title:
Publisher/Date:
If you represent an organization or group, please give the name, address and phone number of the organization or group:
It is the policy of the Richmond Public Library to seriously consider and respond to all formal comments on or complaints about library materials. If you have a complaint, here are some ways you can help us give you a better, faster response:
1. Give a specific example or examples of the material to which you object (page numbers are helpful).
2. Explain what you feel might be the result of reading/seeing/hearing this material.
3. Mention whether you read/saw/heard the entire work or only a portion.
4. Is there another title you would recommend instead? If so, please provide the information here:
Please write complaint here:
Adopted by the Richmond Library Commission May 18, 2009 Revised _____________________
(Excerpt from Richmond Public Library Policy Manual)
(Pages 16-27)
Full policy manual available at: https://www.ci.richmond.ca.us/4502/Library-Policy-Manual 169
Division/Department:
_________________________ Quote Summary Form Form completed by: _____________________ PR# Bidders' Names:
Unit Ext. Unit Ext. Unit Ext.
Price Price Price Price Price Price
Item 1 price: 49,144.85 $___________ $32,025 $___________ 36,860 $___________
1. Descript: Boxing, moving and storing up to 33,000 books Packing Estimate: $13084.85 (books packed in shelf order) Packing Estim ate: $11,205 - $12,765 Moving Estimate: $1500 Moving Estimate: $1,620 - $1,830 Storage Estimate: $34,560 (climate controlled) Storage Estimate: $19,200 - $21,600 Storage Estimate: $18,000 Item 2 price: $___________ $___________ $___________ $___________ $___________ $___________
2. Descript:
Manufacturer offered by bidder:
Model offered by bidder:
Item 3 price: $___________ $___________ $___________ $___________ $___________ $___________
3. Descript:
Manufacturer offered by bidder:
Model offered by bidder:
Item 4 price: $___________ $___________ $___________ $___________ $___________ $___________
4. Descript:
Manufacturer offered by bidder:
Model offered by bidder:
Item 5 price: $___________ $___________ $___________ $___________ $___________ $___________
5. Descript:
Manufacturer offered by bidder:
Model offered by bidder:
Sub-Total: $__________ $__________ $__________
Shipping & Handling, if any $__________ $__________ $__________ Add tax at current rate (9.75%) $__________ $__________ $__________ Grand Total $$ $
Notes: Nor-Cal Moving Services was selected because they offer climate-controlled secure storage, ensuring materials do not beco me damaged during storage. Nor-Cal also offers the ability to pack books up shelf-by-shelf, which will save time on un-packing, as items will not need to be re-sorted.
Prices quoted were for the most expensive scenario -- the Library intends to actually store about half of the quoted number, as many of Mfg:
Mdl:
Mfg:
Mdl:
Mfg:
Mdl:
Mfg:
Mdl:
Mfg:
Mdl:
Mfg:
Mdl:
Packing Estimate: $17,420
Mfg:
Mdl:
Mfg:
Mdl:
Mdl:
Mfg:
Quote Submittal Deadline:
Moving Estimate: $1440
Nor-Cal Shannon Foster Van LinesQuote Title: Book packing and storage Quote No.
Mdl: Mdl: Mdl:
Use more pages as necessary 12 DEC 2022 1170
7463
40046564
Docusign Envelope ID: BACB2A69-AE26-419A-99C4-4374894B8CFF 171
Docusign Envelope ID: BACB2A69-AE26-419A-99C4-4374894B8CFF 6/25/2025
City Manager
172
7463
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DocID #34720v1
CITY OF RICHMOND
CONTRACT AMENDMENT
The parties to this Contract Amendment do mutually agree and promise as follows:
1. Parties. The parties to this Contract A mendment are the City of Richmond, a public body corporate and politic, and the following named Contractor:
Contractor Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No:
A California: corporation, limited liability corporation, general partnership, limited partnership, individual, non-profit corporation, individual dba as [specify:] _________________________________________ other [specify:] ___________________________________________________
2. Purpose. This Contract Amendment is being entered into t o amend the following Contract between City and Contractor (list terms in effect on the date of initial Contract approval):
City Council Approval Date/City
Manager Execution Date: ____________________________
Effective Date: ___________________; Termination Date: ____________________________ Payment Limit: ___________________.
[check box if applicable] The Contract was previously amended, as described in the amendment history attached to this Contract Amendment, and the terms and conditions of any amendments shall be deemed to be a part of the Contract.
3. Contract Provisions. The parties hereto agr ee to continue to abide by those terms and conditions of the Contract, including any amendments thereto, which are unaffected by this Contract Amendment, and which shall remain in full force and effect.
Department:
City Project Manager:
City Project Manager E-mail:
City Project Manager Phone No:
Vendor No:
Contract No:
Description of Services:
Amendment No. ___ modifies the (check all that apply):
Term Payment Limit Service Plan Complete the Amendment History page if this Amendment is the 2nd or subsequent amendment.
Community Services - Library
Kate Eppler
[email protected]
(510) 620-5452
8850
7463
Moving for library furniture; moving and storage for library books 1 Nor-Cal Moving Services
3527 Arden Rd
Hayward, CA 94545
Courtney Mulsow
(925) 817-0726
[email protected]
40045564
6/25/25
7/1/2025
6/30/2026
$9,500
189
DocID #34720v1 Modified January 14, 2025
4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Contract.
5. Cit
y of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section
7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.
6. Insur
ance Coverage Updated and Maintained. Pursuant to the Contract, th e Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.
7. Author
ity; Counterparts; Signatures. Each of the signatories her eto represents and warrants that he or she has the authority to execute this Contract Amendment for the Party on whose behalf he or she is executing this Contract Amendment. This Contract Amendment may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. The Parties may rely on electronic or scanned signatures as originals. Delivery of an executed signature page of this Contract Amendment by electronic format (including pdf) shall be the same as delivery of an original executed signature page.
CIT
Y OF RICHMOND,
a municipal corp
oration
By: _______________________________
_
Tit
le: ______________________________
Dat
e Signed: ________________________
I he
reby certify that this Amendment has been
approved by the City Council or executed by the
City Manager.
By: ________________
_______________
City Clerk
Appr
oved as to form:
By: _______________________________
City Attorney
[CONTRACTOR NAME]
(*If applicable, the Corporation Chairperson of the
Board, President, or Vice-President should sign
below.)
By: ____________________________________
Title: __________________________________
Date Signed: ____________________________
(*If applicable, the Corporation Chief Financial Officer or Assistant Treasurer, or Secretary or Assistant
Secretary should sign below.)
By: ___________________________________
Title: __________________________________
*(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation or
nonprofit organization, this Contract (1) should be
signed by the Chairperson of the Board, President
or Vice-President and the Chief Financial Officer
or Assistant Treasurer, or Secretary or Assistant
Secretary; (2) should have both signatures
conform to designated representative groups
pursuant to Corporations Code Section 313.)
Nor-Cal Moving Services
190
DocID #34720v1 Modified January 14, 2025
AMENDMENT PROVISIONS (AMENDMENT HISTORY)
If no prior amendments, skip to next page.
The first Contract Amendment was approved by City Council or executed by the City Manager on ______________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The second Contract Amendment was approved by
City Council or executed by the City Manager on
_________________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The third Contract Amendment was approved
by City Council or executed by the City Manager on
_______________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The fourth Contract Amendment was approved
by City Council or executed by the City Manager on
________________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The fifth Contract Amendment was approved by Cit
y Council or executed by the City Manager on
________________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not to ex ceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The sixth Contract Amendment was approved b
y City Council or executed by the City Manager on
_______________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
191
DocID #34720v1 Modified January 14, 2025
AMENDMENT PROVISIONS (TERM, PAYMENT LIMIT AND/OR SERVICE PLAN) Check all that apply:
TERM
PAYMENT
LIMIT
SERVICE
PLAN
Paragraph 2 (Term) of the Contract is hereby amended to extend the Contract term. Paragraph 2 of the Contract is amended to read as follows:
"2. Term. The effective date of this Contract is
________________________________________________________ (Insert Cont ract Effective D ate)
and it terminates
________________________________________________________. (Insert new Contract termination date)
unless sooner terminated as provided herein."
Paragraph 3 (Payment Limit) of the Contract is hereby amended to increase the payment limit by $__________________. Paragraph 3 of the Contract is amended to read as follows:
"3. Payment Limit. City's total payments to Contractor under this Contract shall not exceed $
_____________________ including expenses."
“The City shall not pay for services that exceed the Contract Payment L imit without the prior written approval of the City Council or executed by the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if t he total Contract amount is over $10,000.” The Service Plan (Exhibit A) of the Contract is hereby amended to include the following tasks and/or services:
(Insert description of additional tasks/services. Us e additional pages if necessary.) 925 boxes = $462.50
■
7/1/2025
6/30/2028
■
35,000
$44,000
■
Provision of moving supplies (boxes, tape, pallets, etc).
Provision of labor for packing books, transport, and warehouse storage. (Books to be packed in shelf-order, per 'call-number.') Warehouse storage costs, in a climate-controlled facility, of $24.00 per pallet per month.
Storage, labor and supply costs will be billed based on materials/space actually used by the project, at the rates represented in the quote below:
60 pallets = $ 600.00
10 rolls of shrink wrap = $ 300.00
50 rolls of tape = $ 200.00
Sales Tax = $ 152.35
2 vans 2 drivers 1 foreman 9 movers x 2 days = $ 10,980.00 Fuel = $ 390.00
Warehouse labor = $ 1,500.00
Total Cost = $ 49,144.85
192
January 27, 2026
Mayor's Office
DATE: January 27, 2026
TO: Members of the City Council
FROM:
Mayor Martinez and Councilmember Cesar Zepeda
Subject:
Proclamation recognizing January 27, 2026, as
International Holocaust Remembrance Day.
FINANCIAL IMPACT: None
PREVIOUS COUNCIL
ACTION:
None
STATEMENT OF THE
ISSUE:
The City of Richmond recognizes January 27, 2026, as
International Holocaust Remembrance Day, honoring the
millions persecuted during the Holocaust. This day
emphasizes the city’s dedication to remembering history, combating hatred, and promoting justice and human
dignity.
RECOMMENDED ACTION:
PROCLAMATION recognizing January 27th as
International Holocaust Remembrance Day in the City of
Richmond – Mayor Eduardo Martinez (510-620-6503)
and Councilmember Cesar Zepeda (510-620-6593).
DISCUSSION:
The City of Richmond acknowledges January 27th as International Holocaust Remembrance Day, marking the anniversary of the liberation of Auschwitz-Birkenau by the Soviet Red Army. This day is a solemn commemoration of the Holocaust, where six million Jewish individuals, along with millions of others including Romani people, the LGBTQ+ community, individuals with disabilities, Polish and Soviet civilians, political dissidents, and various marginalized groups, suffered systematic persecution and annihilation under the Nazi regime from 1933 to 1945. The city recognizes the critical AGENDA
REPORT
193
January 27, 2026
importance of remembering these atrocities and the early warning signs of genocide, emphasizing the need to educate about the Holocaust and to build a community that actively combats anti-Semitism and all forms of hatred. This remembrance is not only a tribute to the victims and survivors but also an opportunity to reflect on the moral responsibilities of individuals and societies to prevent genocide and to vocally condemn it. Mayor Eduardo Martinez, representing Richmond's City Council and its residents, proclaims January 27, 2026, as a day for the people of Richmond to mourn the victims of the Holocaust and to reaffirm their commitment to respect, human dignity, and justice for all.
DOCUMENTS ATTACHED:
Attachment 1 – Proclamation
194
Cesar Zepeda
District 2 Councilmember
City of Richmond
WHEREAS, International Holocaust Remembrance Day is observed annually on January 27th, the anniversary of the Soviet Red Army liberation of Auschwitz-Birkenau, the largest Nazi concentration and death camp; and
WHEREAS, the Holocaust was the horrific state-sponsored, systematic persecution and annihilation of six million Jewish people by the Nazi regime and its collaborators between 1933 and 1945; and
WHEREAS, millions more, including Romani people, the LGBTQ+ community, individuals with disabilities, Polish and Soviet civilians, political dissidents, and other groups, were also brutally targeted by the Nazi regime; and
WHEREAS, it is crucial to honor the memory of those who were systematically murdered, to acknowledge survivors and their stories, and to pay tribute to the international coalition who bravely fought against the Nazi regime; and adoption;
WHEREAS, the City of Richmond recognizes the importance of remembering both the early warning signs and atrocities of the Holocaust, as it is essential to ensure that genocide never occurs again; and
WHEREAS, the City of Richmond encourages all residents to commemorate this day, to continue educating themselves about the Holocaust, and to remain committed to building a community that combats antisemitism and hatred in all its forms and promotes human dignity and justice;
WHEREAS, this day provides an opportunity for reflection on the moral responsibilities of individuals, societies, and governments to prevent genocide and to condemn it vociferously when it occurs; and
BE IT FURTHER RESOLVED, that I, Mayor Eduardo Martinez, on behalf of the City Council and the residents of Richmond, do hereby proclaim January 27, 2026, as International Holocaust Remembrance Day in Richmond, California, and urge all residents to take this day to grieve the victims of the Holocaust and commit themselves to respect and justice for all people.
International Holocaust Remembrance Day
January 27th, 2026
Mayor Eduardo Martinez
City of Richmond
January 27, 2026
195
01/23/2024
Mayor's Office
DATE: January 27, 2026
TO: Members of the City Council
FROM:
Mayor Eduardo Martinez
Subject:
Proclamation recognizing February 2026 as Black History Month in Richmond
FINANCIAL IMPACT: None
PREVIOUS COUNCIL
ACTION:
STATEMENT OF THE
ISSUE:
Observing Black History Month celebrates countless
contributions made by African Americans in all aspects of our country’s fabric, including but not limited to business, education, politics, military, science, and the arts.
RECOMMENDED ACTION:
PROCLAMATION declaring February 2026 as Black
History Month in the City of Richmond – Mayor’s Office
(Mayor Eduardo Martinez 510- 620-6503).
DISCUSSION:
In 1926, scholar and historian Carter G. Woodson and the Association for the Study of African American Life and History established Black History Week to commemorate the contributions, accomplishments, and participation of African Americans in the AGENDA
REPORT
196
01/23/2024
development of the United States. In 1970, black educators and the Black United Students at Kent State University initiated the first Black History Month, six years ahead of its nationwide recognition during the United States Bicentennial in 1976 by President Gerald Ford. During that event, President Ford encouraged Americans to "acknowledge the often-overlooked achievements of Black Americans in all fields throughout our history."
For the year 2026, the Association for the Study of African American Life and History has chosen "A Century of Black History Commemorations" as the theme for Black History Month. They will host a series of virtual programs and events throughout the month to celebrate this theme. The City of Richmond pays tribute to the significant legacy of African Americans who migrated to the city to work in the shipyards, shaping its cultural, economic, and social foundations. The city also acknowledges and honors the resilience of African Americans who endured generations of racism, discrimination, and unfair working and living conditions. Richmond is committed to addressing racial inequities and institutional racism, aiming to establish a just society for the next generation. The City of Richmond encourages all its residents to join in celebrating the contributions of African Americans in the United States.
DOCUMENTS ATTACHED:
Attachment 1 – Proclamation declaring February 2026 as Black History Month in the City of Richmond
197
Mayor Eduardo Martinez
City of Richmond
January 27, 2026
Doria Robinson
Vice Mayor
City of Richmond
Proclamation Recognizing Black History Month in the City of Richmond
WHEREAS, in 1926, Carter G. Woodson and the Association for the Study of African American Life and History recognized Black History Week to honor the contributions, achievements, and involvement of African Americans in the development of the United States; and
WHEREAS, in 1970, black educators and the Black United Students at Kent State University celebrated the first Black History Month, six years before it was celebrated across the country when President Gerald Ford recognized Black History Month during the United States Bicentennial in 1976 where he urged Americans to “honor the too- often neglected accomplishments of Black Americans in every area of endeavor throughout our history;” and
WHEREAS, the Association for the Study of African American Life and History has highlighted “A Century of Black History Commemorations” as the 2026 Black History Month theme and will host a series of virtual programs and events throughout the month; and
WHEREAS, observing Black History Month celebrates countless contributions made by African Americans in all aspects of our country’s fabric, including but not limited to business, education, politics, military, science, and the arts; and
WHEREAS, the City of Richmond honors the rich legacy of African Americans who migrated here to work in the shipyards and molded our cultural, economic, and social foundations; and
WHEREAS, the City of Richmond recognizes and honors the resiliency of African Americans who faced generations of racism, discrimination, and unjust working and living conditions and is dedicated to combating racial inequities and institutional racism in order to ensure a just society on the home front of the next greatest generation.
NOW, THEREFORE BE IT RESOLVED, that the Richmond City Council does
hereby declare February 2026 as Black History Month in the City of Richmond and encourages all residents to celebrate the contributions of African Americans in the United States.
198
January 27, 2026
Mayor's Office
DATE: January 27, 2026
TO: Members of the City Council
FROM:
Mayor Eduardo Martinez
Subject: Appointment of Lorene Ransbottom to the Commission on Aging
FINANCIAL IMPACT: N/A
PREVIOUS COUNCIL
ACTION:
N/A
STATEMENT OF THE
ISSUE:
Lorene Ransbottom is applying for a vacant seat on the
Commission on Aging
RECOMMENDED ACTION:
APPOINT Lorene Ransbottom to the Commission on
Aging with a term that expires on May 19, 2030 –
Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
DISCUSSION:
Lorene Ransbottom seeks an appointment to the Commission on Aging to positively impact the lives of seniors and individuals with disabilities.
DOCUMENTS ATTACHED:
Attachment 1 – Lorene Ransbottom’s redacted application.
AGENDA
REPORT
199
200
January 27, 2026
Mayor's Office
DATE: January 27, 2026
TO: Members of the City Council
FROM:
Mayor Eduardo Martinez
Subject: Appointment of Beverly A. Dynes to the Commission on Aging
FINANCIAL IMPACT: N/A
PREVIOUS COUNCIL
ACTION:
N/A
STATEMENT OF THE
ISSUE:
Beverly A. Dynes is applying for a vacant seat on the
Commission on Aging
RECOMMENDED ACTION:
APPOINT Beverly A. Dynes to a vacant seat on the
Commission on Aging with a term that expires on May
19, 2030 – Mayor’s Office (Mayor Eduardo Martinez 510-
620-6503).
DISCUSSION:
Beverly A. Dynes has a strong interest in issues affecting seniors, offers valuable insight, and is committed to supporting safer, richer, and fuller lives for senior citizens.
DOCUMENTS ATTACHED:
Attachment 1 – Beverly A. Dynes’s redacted application.
AGENDA
REPORT
201
202
January 27, 2026
Mayor's Office
DATE: January 27, 2026
TO: Members of the City Council
FROM:
Mayor Eduardo Martinez
Subject:
Appointment of Regina Whitney to the Commission on
Aging
FINANCIAL IMPACT: N/A
PREVIOUS COUNCIL
ACTION:
N/A
STATEMENT OF THE
ISSUE:
Regina Whitney is applying for a vacant seat on the
Commission on Aging
RECOMMENDED ACTION:
APPOINT Regina Whitney to the Commission on Aging
with a term that expires on May 19, 2030 – Mayor’s
Office (Mayor Eduardo Martinez 510-620-6503).
DISCUSSION:
Regina Whitney works in the Political Department with SEIU Local 1000 and is passionate about providing support to her community. We believe that regina will be an asset to this commission.
DOCUMENTS ATTACHED:
Attachment 1 – Regina Whitney’s redacted application.
AGENDA
REPORT
203
204
January 27, 2026
Mayor's Office
DATE: January 27, 2026
TO: Members of the City Council
FROM:
Mayor Eduardo Martinez
Subject:
Appointment of Linda Whitmore to the Richmond
Zhoushan Friendship Commission.
FINANCIAL IMPACT: N/A
PREVIOUS COUNCIL
ACTION:
N/A
STATEMENT OF THE
ISSUE:
Linda Whitmore is applying for a vacant seat on the
Richmond Zhoushan Friendship Commission.
RECOMMENDED ACTION:
APPOINT Linda Whitmore to the Richmond Zhoushan
Friendship Commission with a term that expires on
December 31, 2028 – Mayor’s Office (Mayor Eduardo
Martinez 510-620-6503).
DISCUSSION:
Linda has expressed interest in cultural exchange initiatives with the City of Richmond.
As a drama and dance instructor, she works with many students who are Chinese and enjoys helping them share their culture with the broader community.
DOCUMENTS ATTACHED:
Attachment 1 – Linda Whitmore’s redacted application.
AGENDA
REPORT
205
206
January 27, 2026
Mayor's Office
DATE: January 27, 2026
TO: Members of the City Council
FROM: Mayor Eduardo Martinez
Subject:
Appointment of Free Brown to the Workforce Development
Board
FINANCIAL IMPACT: N/A
PREVIOUS COUNCIL
ACTION:
N/A
STATEMENT OF THE
ISSUE:
Free Brown is applying for a seat on the Workforce
Development Board
RECOMMENDED ACTION:
APPOINT Free Brown to the Workforce Development
Board with a term that expires on March 1, 2030 –
Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
DISCUSSION:
Free Brown aims to help shape a local economy that supports small businesses, cultural vitality, and equitable growth. As a downtown business owner, she has firsthand insight into the challenges and opportunities facing the community and brings this perspective to the board.
DOCUMENTS ATTACHED:
Attachment 1 – Free Brown’s redacted application.
AGENDA
REPORT
207
208
January 27, 2026
Mayor's Office
DATE: January 27, 2026
TO: Members of the City Council
FROM:
Mayor Eduardo Martinez
Subject:
Appointment of Ana Tellez Witrago to the Community
Police Review Commission
FINANCIAL IMPACT: There is no fiscal impact associated with this item.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
Ana Tellez Witrago is applying to serve on the
Community Police Review Commission
RECOMMENDED ACTION: APPOINT Ana Tellez Witrago to the Community Police Review Commission to fill a vacant seat with an
unexpired term ending November 1, 2027 – Mayor’s
Office (Mayor Eduardo Martinez 510-620-6503).
DISCUSSION:
Ana Tellez-Witrago is a long-time Richmond resident. She has a strong belief in the mission of the Community Police Review Commission and emphasizes the importance of listening to community members who feel they have been unfairly or unjustly treated by law enforcement. She highlights the Commission’s role in holding the police department accountable and fostering trust between residents and public safety institutions. Ms. Tellez-Witrago’s long-standing connection to Richmond, combined with her commitment to accountability and community trust, would bring valuable perspective to the Community Police Review Commission.
DOCUMENTS ATTACHED:
Attachment 1 – Ana Tellez Witrago’s redacted application.
AGENDA
REPORT
209
210
January 27, 2026
Police Department
DATE: January 27, 2026
TO: Mayor Martinez and Members of the City Council
FROM:
Tim Simmons, Chief of Police
Subject:
Richmond Police Department Monthly Crime Report for
December 2025
FINANCIAL IMPACT: There Is no fiscal impact for receiving this item.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
City staff is requesting that the City Council receive the Police Department monthly Crime Report for December
2025.
RECOMMENDED ACTION:
RECEIVE the monthly Crime Report from the Richmond
Police Department for December 2025 – Police
Department (Chief Tim Simmons 510-621-1802).
DISCUSSION:
Chief Tim Simmons will present statistical data regarding violent crimes, property crimes, calls for service, parking enforcement efforts and some significant incidents from December 2025.
AGENDA
REPORT
211
January 27, 2026
DOCUMENTS ATTACHED:
Attachment 1 – Monthly Crime Report, December 2025
212
Richmond Police Department
Crime Report
Council Report December 2025
Mayor Martinez, Council, and Community,
The Richmond Police Department's (RPD) crime statistics for December 2025 show an increase in both violent and property crime totals compared to November 2025.
In terms of violent crime, there was no change in the number of homicides, with 2 incidents in November and 2 incidents in December. Aggravated assaults increased by 4 percent (%), from 80 to 83 incidents. Robberies significantly increased by 63 percent from 16 to 26 incidents. Sexual assaults decreased by 48 percent, from 21 to 11 incidents. Overall, the total number of violent crimes increased by 3 percent, from 119 to 122 incidents.
For property crimes, there was a decrease in burglaries (excluding auto burglaries), by 36 percent from 39 to 25 incidents. Thefts, including auto burglaries, significantly increased by 59 percent, from 82 to 130 incidents. Vehicle thefts decreased by 18 percent, from 103 to 84 incidents. Arson increased by 67 percent from 3 to 5 incidents.
Overall, the total number of property crimes increased by 7 percent, from 227 to 244 incidents.
In terms of reports and calls for service, there was a 19 percent decrease in vehicle impounds, decreasing from 202 to 164. Collision-related calls for service decreased by 2 percent, from 194 to 190 incidents. DUI-related traffic collisions increased by 29 percent, from 7 to 9 incident. DUI reports increased by 5 percent, from 19 to 20 incidents. Sideshow-related calls for service remained unchanged from the prior month with 1 incident. The total number of firearms recovered decreased by 19 percent, from 21 to 17.
The Parking Enforcement Unit towed 73 vehicles for being abandoned, overparked, or having expired registration, compared to 103 vehicles in November for a 29 percent decrease. They issued 2,862 parking citations, compared to 4,379 citations in November, for an 34 percent decrease. The Parking Unit responded to 256 citizen complaints regarding abandoned vehicles, resulting in 170 vehicles being cited or tagged with 72-hour notices to move or be towed. Of the 170 vehicles, 58 vehicles were ultimately towed.
District 1 experienced a 3 percent decrease in total calls for service, decreasing from 1,370 to 1,330 calls. District 2 experienced a .5 percent increase in total calls for service, increasing from 1,102 to 1,108 calls. District 3 experienced a 2 percent decrease in total calls for service, decreasing from 1,518 to 1,485 calls. District 4 experienced a 6 percent decrease in total calls for service, from 598 to 564. District 5 saw a 3 percent decrease in total calls for service, from 1,193 calls to 1,152. District 6 saw a 3 percent increase in total calls for service, from 993 calls to 1,022.
213
These statistics offer a snapshot of crime trends in Richmond for December 2025, highlighting areas of concern as well as notable improvements. Additional statistical data and historical data can be found on our website under the Crime Analysis page.
https://www.ci.richmond.ca.us/1023/Crime-Analysis
Additionally, the following are a sampling of some significant incidents from December 2025:
12/3/25 2100 block Barrett Ave.
Carjacking
Officers responded to reports of a carjacking and robbery. The victim reported that two suspects approached him with firearms and forcibly took his wallet and vehicle. The victim's vehicle was equipped with GPS, which led officers to the 2100 block of Espe Ave. Officers located the victim's vehicle and two suspects near it. Officers ultimately recovered the victim's property and vehicle, along with a replica firearm. The two suspects were arrested and booked.
12/3/25 2400 McBryde Ave.
Carjacking
Officers responded to reports of a male subject pinning a female to the ground while holding a gun to her face. As officers arrived on scene, the suspect attempted to flee and discard a firearm. Officers quickly apprehended the suspect and recovered the firearm. The investigation showed that the victim, who did not know the suspect, was walking her dog when the suspect approached her. The suspect, without provocation, produced a firearm as he walked past the victim and forced her to the ground. A passerby attempted to intervene, and the suspect assaulted the good Samaritan. The suspect was arrested for attempted murder.
12/13/25 400 block S. 25th St.
Assault with a deadly weapon / Attempted Murder
Officers responded to reports of a subject who had been shot near the location. Officers located the victim, who suffered from multiple gunshot wounds. Officers rendered medical aid, and the victim was transported to a local trauma center for treatment with major injuries.
12/15/25 800 block Chanslor Ave
Felony Battery / Assault with Deadly Weapon
Officers responded to reports of a large physical fight involving both adults and students at the location. While responding, one of the involved parties discharged a firearm, causing a bullet to strike the school. Luckily, no one was struck by the gunfire. The suspects fled before officers arrived at the scene. Officers and detectives conducted follow-up investigations, resulting in the service of a search warrant in North Richmond.
During the service of the search warrant, three adults and one juvenile were arrested on charges related to the felony battery.
214
12/17/25 300 block Macdonald Ave
Homicide
Officers responded to a ShotSpotter activation, followed by callers reporting a subject being shot at the location. Officers responded and located the victim suffering from a gunshot wound. Emergency Medical Services (EMS) attempted life-saving measures, but the victim succumbed to their injuries at the scene. RPD Homicide detectives responded and are investigating.
12/29/25 3400 block of Klose Way
Homicide
Officers responded to a report of a medical call with a subject suffering from a head injury. Officers responded and determined the victim's injuries appeared to be the result of a gunshot wound. Medical personnel provided first aid, but unfortunately, the victim succumbed to his injuries. Detectives followed up on several leads, resulting in the identification of a suspect. Officers obtained an arrest warrant for the suspect and were actively searching for him when he drove himself to the San Pablo Police Department parking lot. The suspect flagged down officers and then walked out of view of the officers and took his own life with a firearm.
Tim Simmons
Chief of Police
Richmond Police Department
215
January 20, 2026
Public Works
DATE: January 20, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Daniel Chavarria, PE, Director of Public Works
Robert Armijo PE, Deputy Director of Public Works / City Engineer
Hillal Hamdan, Senior Civil Engineer
Subject:
Reimbursement Agreement with Union Pacific Railroad
for the Barrett Avenue Bicycle and Pedestrian
Improvements Project
FINANCIAL IMPACT: The City was a awarded grant for $15,095,528 in Affordable Housing and Sustainable Communities
(AHSC) funding on August 27, 2025. Of this amount,
$2,000,000 is allocated for the design and construction of the Barrett Avenue Bicycle and Pedestrian Improvements
Project. The proposed Reimbursement Agreement for
Preliminary Engineering Services with Union Pacific
Railroad Company (UPRR), in an amount not to exceed
$25,000, will be fully funded by the AHSC grant and will result in no General Fund impact (Account String:
10636031-400708-23042).
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
The City must execute a Reimbursement Agreement for
Preliminary Engineering Services with Union Pacific
Railroad Company (UPRR) because the Barrett Avenue
Bicycle and Pedestrian Improvements Project affects
UPRR’s track, right-of-way, and operations. UPRR
requires execution of this agreement as a prerequisite to reviewing project plans, inspecting existing railroad
facilities, and evaluating potential safety and operational impacts associated with the proposed improvements that
affect railroad property or operations.
AGENDA
REPORT
216
January 20, 2026
RECOMMENDED ACTION:
ADOPT a resolution to APPROVE a Reimbursement
Agreement for Preliminary Engineering Services with
Union Pacific Railroad Company (UPRR) for minor
amendments to the Barrett Avenue Bicycle and
Pedestrian Improvements Project for a total cost does not exceed $25,000, and AUTHORIZE the Public Works
Director to execute the agreement - Public Works
Department (Hillal Hamdan 510-620-1612/Robert Armijo
510-620-5477).
DISCUSSION:
The Barrett Avenue Bicycle and Pedestrian Improvements Project will consist of a roadway reconfiguration that includes protected bicycle lanes, sidewalk widening, high- visibility crosswalk enhancements, protected left-turn phasing, advanced stop bars, median refuge islands, and Rectangular Rapid Flashing Beacons (RRFBs). Portions of the proposed improvements are located at or near Union Pacific Railroad Company (UPRR) facilities and right-of-way.
Because the project affects UPRR’s track, right-of-way, and operations, UPRR requires execution of a Reimbursement Agreement for Preliminary Engineering Services (“Agreement”) before it will review project plans, inspect existing railroad facilities, or evaluate potential safety and operational impacts associated with the proposed improvements.
The proposed Agreement, in an amount not to exceed $25,000, enables UPRR to perform limited preliminary engineering services necessary for its internal review and coordination. These services are focused exclusively on potential impacts to railroad facilities and operations and include, but are not limited to, the following:
Perform field diagnostics and inspections.
Review construction documents (plans, specifications). Evaluate project design specifically for impacts to UPRR facilities and operations. Prepare necessary force account cost estimates for any future UPRR-performed work.
Execution of the Agreement does not constitute approval of final design or authorization to construct improvements within railroad property. If UPRR determines that the project may proceed, the City will be required to obtain railroad encroachment permits and execute a separate Construction and Maintenance Agreement prior to the commencement of any construction activities affecting railroad property or operations.
The design phase of the project commenced in March 2025 and is anticipated to conclude in July 2026. Construction is expected to begin in late 2026, subject to UPRR approval, issuance of required railroad encroachment permits, execution of a Construction and Maintenance Agreement, and availability of grant funding.
217
January 20, 2026
The costs associated with the Agreement are fully eligible and funded through the Affordable Housing and Sustainable Communities (AHSC) grant program, and no General Fund impact is anticipated. Accordingly, staff recommends that the City Council adopt a resolution authorizing the Public Works Director to execute the Reimbursement Agreement for Preliminary Engineering Services with Union Pacific Railroad Company for the Barrett Avenue Road Diet Project, and to approve minor amendments to the Agreement, provided the total cost does not exceed $25,000.
DOCUMENTS ATTACHED:
Attachment 1 – Resolution Authorizing UPRR PE Services Agreement – Barrett Ave Attachment 2 – UPRR Railway Preliminary Engineering Services Agreement
218
Reso. No. xx-25
DocID
DocID #61604v1
RESOLUTION NO. xx-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND,
CALIFORNIA, AUTHORIZING THE PUBLIC WORKS DIRECTOR TO EXECUTE THE
REIMBURSEMENT AGREEMENT FOR PRELIMINARY ENGINEERING SERVICES
WITH UNION PACIFIC RAILROAD COMPANY (UPRR) FOR THE BARRETT AVENUE
ROAD IMPROVEMENTS PROJECT, AND TO APPROVE MINOR AMENDMENTS TO THE AGREEMENT, PROVIDED THE TOTAL COST DOES NOT EXCEED $25,000.
WHEREAS, the City of Richmond is undertaking the Barrett Avenue Bicycle and Pedestrian Improvements Project ("Project") located on Barrett Avenue from Harbour Way to 24th Street; and
WHEREAS, the Project consists of protected bike lanes, sidewalk widening, high v isibility crosswalk enhancements, and other safety improvements; and
WHEREAS, the Project will affect Union Pacific Railroad’s track, right-of-way, or operations, thereby requiring UPRR review and authorization to ensure coordination with railroad safety and operational requirements; and
WHEREAS, UPRR requires the City to enter into a Reimbursement Agreement for Preliminary Engineering Services to enable UPRR to review and provide necessary services related to the City’s proposed plans and specifications for the improvements; and
WHEREAS, the City was awarded $15,095,528 in Affordable Housing and Sustainable Communities (AHSC) funds on August 27, 2025, with $2,000,000 allocated to this Project which is sufficient to cover the proposed Agreement costs; and
WHEREAS, City staff recommends the City Council authorize the Public Works Director to execute the Agreement and any amendments thereto in an amount not exceed $25,000. The Agreement is fully funded by the AHSC program.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Richmond, California:
SECTION 1. The Recitals set forth above are true and correct and, together with the Agenda Report accompanying this Resolution, constitute the basis for the City Council’s action.
SECTION 2. The City Council authorizes the Public Works Director to execute the Reimbursement Agreement for Preliminary Engineering Services with Union Pacific Railroad Company (UPRR) for the Barrett Avenue Bicycle and Pedestrian Improvements Project and to approve minor amendments to the Agreement, provided the total cost does not exceed $25,000.
SECTION 3. The City Clerk is designated as the custodian of the documents and other materials that constitute the record of proceedings on which this action is based. These documents may be found at the Office of the City Clerk at 450 Civic Center Plaza, Richmond, California 94804.
SECTION 4. This Resolution shall become effective upon its passage.
*************************
I certify that the foregoing resolution was passed and adopted by the Council of the City of Richmond at a regular meeting thereof held January 20, 2026, by the following vote:
AYES:
NOES:
219
Reso. No. xx-25
DocID
DocID #61604v1
ABSTENTIONS:
220
Reso. No. xx-25
DocID
DocID #61604v1
ABSENT:
Approved:
Mayor
Approved as to form:
City Attorney
CLERK OF THE CITY OF RICHMOND
(SEAL)
221
1 UPRR REMS
Project 464876
REIMBURSEMENT AGREEMENT
PRELIMINARY ENGINEERING SERVICES
Effective Date:
Estimate: $25,000.00
THIS REIMBURSEMENT AGREEMENT ( Agreement) is made and entered into as of the Effective Date , by and between UNION PACIFIC RAILROAD COMPANY, a Delaware corporation (Railroad), and CITY OF RICHMOND, CALIFORNIA (Agency).
RECITALS
A. Agency desires to initiate the project more particularly described on Exhibit A attached hereto (Project).
B. The Project will affect Railroad's track , right of way, or operations at or near the Project area more particularly described on Exhibit A.
C. Railroad agrees to collaborate with Agency on the conceptualization and development of the Project in accordance with the terms and conditions of this Agreement and any federal regulations.
AGREEMENT
NOW THEREFORE, the parties hereto agree as follows:
1. Railroad, and/or its representatives, at Agency's sole cost and expense, agrees to perform (or shall cause a third -party consultant to perform on Railroad's behalf) the preliminary engineering services work described on Exhibit B attached hereto ( PE Work). Agency acknowledges and agrees that: (a) Railroad's review of any Project designs, plans and/or specifications, as part of the PE Work, is limited exclusively to potential impacts on existing and future Railroad facilities and operations; (b) Railroad makes no representations or warranties as to the validity, accuracy, legal compliance , or completeness of the PE Work; and (c) Agency's reliance on the PE Work is at Agency's own risk.
2. Notwithstanding the Estimate (Estimate), Agency agrees to reimburse Railroad and/or Railroad's third -party consultant, as applicable, for one hundred percent (100%) of all actual costs and expenses incurred for the PE Work. During the performance of the PE Work, Railroad will provide (and/or will cause its third-party consultant to provide) progressive billing to Agency based on actual costs in connection with the PE Work. After completion of the PE Work, Railroad will submit (and/or will cause its third-party consultant to submit) a final billing to Agency for any balance owed for the PE Work. Agency shall pay Railroad (and/or its third -party consultant, as applicable) within thirty (30) days after Agency's receipt of any progressive and final bills submitt ed for the PE Work. Bills will be submitted to the Agency using the contact information provided on Exhibit C. Agency's obligation hereunder to reimburse Railroad (and/or its third-party consultant, as applicable) for the PE Work shall apply regardless whether Agency declines to proceed with the Project or Railroad elects not to approve the Project.
222
3. Agency acknowledges and agrees that Railroad may withhold its approval for the Project for any reason in its sole discretion, including without limitation, impacts to Railroad's safety, facilities, or operations. If Railroad approves the Project, Railroad will continue to work with Agency to develop final plans and specifications , and prepare material and force cost estimates for any Project related work performed by Railroad.
4. If the Project is approved by Railroad, Railroad shall prepare and forward to Agency a Construction and Maintenance Agreement (C&M Agreement) which shall provide the terms and conditions for the construction and ongoing maintenance of the Project. Unless otherwise expressly set forth in the C&M Agreement, the construction and maintenance of the Project shall be at no cost to Railroad. No const ruction work on the Project affecting Railroad's property or operations shall commence until the C&M Agreement is fi nalized and executed by Agency and Railroad.
5. Neither party shall assign this Agreement without the prior written consent of the other party, which consent shall not be unreasonably withheld, conditioned, or delayed.
6. No amendment or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties.
7. This Agreement sets forth the entire agreement between the parties regarding the Project and PE Work. To the extent that any terms or provisions of this Agreement regarding the PE Work are inconsistent with the terms or provisions set forth in any existing agreement related to the Project, such terms and provisions shall be deemed superseded by this Agreement to the extent of such inconsistency.
IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement as of the Effective Date.
CITY OF RICHMOND, CALIFORNIA UNION PACIFIC RAILROAD COMPANY, a Delaware Corporation
Signature Signature
Amber Stoffels
Printed Name Printed Name
Manager I, Industry & Public Projects
Title Title
223
Exhibit A
Project Description and Location
Project Description
The City of Richmond, California proposes adding a sidewalk, modifying striping and delineation within the roadbed, and to modify a storm drain inlet and manhole near the location referenced below.
Location
Martinez Sub
DOT
Crossing
Type Milepost Street Name
751683R Public 12.143 Barrett Avenue
224
Exhibit B
Scope of Project Services
Scope of work includes, but is not limited to the following:
• Field diagnostic(s) and inspections
• Review of construction documents (plans, specifications, etc.) • Project design
• Preparation of Project estimate for force account or other work performed by the Railroad
• Meetings and travel
225
Exhibit C
Billing Contact Information
Name Hillal Hamdan
Title Senior Civil Engineer
Address 450 Civic Center Plaza, Richmond, CA 94804
Work Phone 510-621-1612
Cell Phone
Email [email protected]
Agency
Project No.
226
January 27, 2026
Public Works
DATE: January 27, 2026
TO: Mayor Martinez and Members of the City Council
FROM:
Daniel Chavarria, PE, Director of Public Works
Robert Armijo, PE, Deputy Director of Public Works / City Engineer
Hillal Hamdan PE, Senior Civil Engineer
Subject:
Bicycle Circulation Modifications near West Cutting
Boulevard and South Garrard Boulevard
FINANCIAL IMPACT: The proposed $125,000 expenditure is included within the approved fiscal year 2025-2026 budget in the
General Capital Fund (Account String: 20136031-
400642-23081).
PREVIOUS COUNCIL
ACTION:
November 10, 2020
STATEMENT OF THE
ISSUE:
Following completion of the Class IV bikeway along
Cutting Boulevard and Harbour Way South, staff and the
Point Richmond Neighborhood Council have identified
operational concerns affecting bicycle, pedestrian, and vehicular circulation at West Cutting Boulevard and
South Garrard Boulevard, warranting targeted
modifications to improve overall circulation in the Point Richmond neighborhood.
RECOMMENDED ACTION: ADOPT a resolution to APPROPRIATE $125,000 from the General Capital Fund (Fund 2001) for circulation
modifications at West Cutting Boulevard and South
Garrard Boulevard in Point Richmond to improve
operational concerns affecting cyclists, pedestrians, and motor vehicles – Public Works Department (Hillal
Hamdan 621-1612/Robert Armijo 620-5477).
AGENDA
REPORT
227
January 27, 2026
DISCUSSION:
After an extensive community outreach process, the City Council adopted the Ferry to Bridge to Greenway Plan (“Plan”) in February 2021. The Plan aims to improve bicycle and pedestrian access along key corridors—including Cutting Boulevard and Harbour Way—connecting major destinations throughout Richmond. As an early implementation step, the City used a quick-build grant awarded in 2020 to construct a Class IV bikeway along Cutting Boulevard and Harbour Way South. The quick-build program is intended to rapidly implement circulation improvements, observe real-world operating conditions, and allow agencies to refine designs based on measured performance and community feedback.
In July 2021, the City awarded a construction contract to WR Forde to install bikeway improvements. During project delivery, several design revisions were required by the California Department of Transportation, the California Public Utilities Commission, and the Burlington Northern Santa Fe Railway (BNSF). In addition, the City requested that a slurry seal be applied to Cutting Boulevard and Hoffman Boulevard. As a result, the City Council approved two contract amendments. Construction was substantially completed in 2024.
Since its completion, the bikeway has become a popular route for cyclists traveling between the Richmond Ferry Terminal and downtown Point Richmond. However, staff monitoring and operational observations have identified several circulation and safety concerns, particularly at the intersection of West Cutting Boulevard and South Garrard Boulevard and along the segment fronting Washington Elementary School. The Point Richmond Neighborhood Council (PRNC) has also expressed concerns regarding these locations. In 2024, staff conducted a field tour with PRNC representatives and intentionally observed conditions over time before recommending adjustments, consistent with the quick-build implementation approach.
Staff coordinated with the Point Richmond Neighborhood Council (PRNC) to document observed circulation issues and identify potential operational improvements. Based on these observations, the City’s on-call transportation engineering consultant evaluated targeted striping, signage, delineation, and minor geometric adjustments that could improve bicycle, pedestrian, and vehicular circulation while maintaining the existing roadway configuration (Attachment 1). Near-term operational improvements were also identified along the Bay Trail near the Plunge and Dornan Tunnel to better manage bicycle and pedestrian conflicts, with additional longer-term considerations reserved for future planning efforts.
In parallel with this technical evaluation, staff conducted community outreach and responded to questions raised by the PRNC related to project governance, applicable design standards, and emergency response considerations. A detailed summary of this engagement, including staff responses to specific questions, is provided for reference (Attachment 2).
228
January 27, 2026
City staff recommend proceeding with the proposed changes and initiating a bid solicitation process to complete the work. City staff have evaluated the anticipated cost to implement the recommended modifications and manage construction, which is estimated to be less than $125,000. The proposed project cost is based on the Engineer’s Estimate and includes construction costs, mobilization, and a contingency to account for unforeseen conditions, minor design refinements, and potential fluctuations in material and labor costs. Construction of the proposed improvements is expected to begin and be completed within approximately one month during the summer of 2026.
Accordingly, staff recommend that the City Council adopt the accompanying resolution authorizing the appropriation of funds and implementation of the proposed bicycle circulation modifications at West Cutting Boulevard and South Garrard Boulevard (Attachment 3).
ENVIRONMENTAL REVIEW:
The proposed bicycle circulation modifications constitute repair and maintenance activities and are therefore exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (Existing Facilities).
DOCUMENTS ATTACHED:
Attachment 1 – Point Richmond Circulation Concerns
Attachment 2 – Question and Answer _PRNC Responses
Attachment 3 – Resolution for Bicycle Circulation Modifications (Point Richmond)
229
CSWST2.com
CSWST2 | 121 Park Place, Richmond, CA 94801 | t. 415.883.9850
MEMORANDUM
DATE: November 11, 2025 (11.07.2025) Project No.: 250073
TO: Robert Armijo and Dan Santos
FROM: Robert Stevens
SUBJECT:
Response to Point Richmond Circulation Concerns
Based upon my field visit with Philip Rosenthal on Aprill 19, 2024, I understand the Point Richmond community has concerns related to vehicle, pedestrian, and bicycle circulation with the area of West Cutting and South Garrard Boulevards generally related to the quick-build cycletrack. The following summarizes the comments and offers suggestions to enhance circulation in the short and long term. Please review the attached plans where indicated.
1. Remove the through arrow on the westbound Cutting travel lanes at Garrard. a. In California, a bicycle lane needs to be to the left of a right turning lane unless the turning movement is yield -controlled. By se tting the stop bar back for the r ight turn lane from the Class IV, this condition can be met as shown in Detail 1 of the attached drawing.
2. Access to Washington Elementary School during student loading and pickup requires improvement, especially when trains block the crossing. Historically, parents have traveled eastbound on Cutting, turned right on Wine Street to drop off/ pickup children and returned to downtown on East Richmond. a. As shown in Detail 2 of the attached plan, removing the striped area near the approach to the intersection allows additional area for vehicles to make a U-turn and stage to make right turns onto Wine Street. This modification should allow motorists additional options to navigate the intersection during peak traffic periods and when trains are present.
3. On Cutting, vehicles are accessing the Class IV facility and bikes are riding in the incorrect direction.
Possibly add a delineator at the entrance to the Class IV at each driveway. Add arrows showing the direction of the cycle track.
a. Please see the attached plan prepared by Fehr and Peers to encourage cyclists to ride in the correct direction.
4. Vehicle r ight turning movement from westbound Cutting Boulevard to Second Street is unclear .
Vehicular right turn from southbound Second Street to Cutting Boulevard is obscured by vegetation. a. The right turn lane from Cutting Boulevard to Second Street is a standard configuration. The City will continue to monitor the condition and make adjustments as needed.
For the right turn movement from Second Street to Cutting Boulevard, the City will clear vegetation to improve sight distance.
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Adaptive Solutions. Resilient Designs. Engineering ∙ Urban Planning ∙ Land Surveying ∙ Landscape Architecture
5. If a train is crossing Canal, it can cause backups onto eastbound Cutting if vehicles seeking to turn right onto Canal stage in the shared through /right turn lane. In addition, the right turn from westbound Cutting to Canal is unclear as vehicles are currently using the bicycle lane. a. The City will evaluate this condition as part of the Point Richmond Bicycle and Pedestrian Connectivity project.
6. Striping is missing from the Class IV on the east side of Cutting. a. This occurs between S 4 th Street and the Interstate 580 offramp on the north side of Cutting Boulevard. Currently, this is a marked Class III facility as there is inadequate area to accommodate a Class IV bikeway unless a lane is removed. A lane cannot be removed as a train crossing the intersection could cause vehicles to back onto the Interstate 580 offramp.
The City is coordinating with the California Public Utilities Commission and BNSF to evaluate options to improve circulation for all travel modes at the S 4 th Street and Cutting Boulevard intersection.
7. The City needs to validate truck access at the distribution center located at 731 West Cutting. The distribution center did not complete the cycletrack, this should have been a condition of approval. a. The developer was not conditioned with making this improvement. See Detail 3 of the attached plans that complete the Class IV facility. In addition, the City plans to add green skip striping through the driveway as shown on Detail 4. The City is not aware of any truck circulation concerns but will continue to monitor the condition.
8. Trucks are parking in the two -way left turn lane on Cutting to deliver and pickup freight. Is this allowed? Can they not enter the properties?
a. A delivery truck cannot legally stop or park in a center two -way left turn lane to load/unload freight per California Vehicle Code Section 21460.5. The only variance to this law is if a local authority has designated the lane as a loading zone by ordinance, which includes regulatory signage. The City’s parking enforcement will review conditions and request trucks use private property to stage.
9. The bulb-out radius at the Plunge is too large. It should be reduced to ease vehicle circulation. a. The City will evaluate this concern as part of the Point Richmond Bicycle and Pedestrian Connectivity project. Outreach for this project should commence in early 2026.
10. There needs to be signage and striping along the Class 1 path (Bay Trail) at South Garrard due to conflicts between bikes and pedestrians. A solution could be painting a centerline stripe and installing a bike yield to pedestrians signs more frequently. The sign at the entrance to the Dornan tunnel needs to be adjusted as it’s not visible. Also adding a ramp to allow bike to exit the pathway and enter the roadway before the tunnel should be considered.
a. The City proposes to make the modifications shown on Detail 5 of the drawings. The City will continue to monitor pedestrian and bicycle use within the tunnel.
11. The bikeway extension through downtown Point Richmond requires further evaluation. Notably, the extension along West Richmond Avenue is impactful to pedestrians and parking. This will also require ADA compliant parking.
231
Adaptive Solutions. Resilient Designs. Engineering ∙ Urban Planning ∙ Land Surveying ∙ Landscape Architecture a. The City plans to begin discussions with the community in early 2026 as part of the Point Richmond Bicycle and Pedestrian Connectivity project. Outreach for this project should commence in early 2026.
If we can provide any additional information or clarification, please contact me at 415.533.1864 or [email protected].
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FERRY TO BRIDGE MODIFICATION
ESTIMATE OF CONSTRUCTION COST
DRAFT DOCUMENT 12.01.2025
ITEM DESCRIPTION QTY. UNIT UNIT COST AMOUNT
101 Mobilization/ Demobilization 1 LS $6,194 $6,194
102 Traffic Management 1 LS $15,000 $15,000
103 Striping and Marking Removal 1 LS $15,000 $15,000
104 4" Yellow Line 250 LF $3 $750
105 6" White Line 600 LF $5 $3,000
106 24" Wide Line 30 LF $8 $240
107 Pavement Markings 65 SF $30 $1,950
108 Green Thermoplastic 400 SF $25 $10,000
109 Lane Spearator 4 EA $350 $1,400
110 Signs 7 EA $800 $5,600
111 Flexible Bollard 20 EA $450 $9,000
2025 Construction Cost: $68,134
10% Contingency: $6,813
Total Base Bid: $74,947
233
234
235
236
237
A. Outreach, Process & Governance
What specific outreach was done regarding Gerrard Road, Cutting Boulevard, and the tunnel? The Ferry to Bridge to Greenway Plan (adopted Feb 16, 2021) followed an extensive community engagement process detailed in Chapter 3 of the report. This included dedicated meetings with the Marina Bay (July 10, 2019), Santa Fe (July 26, 2019), and Point Richmond (July 31, 2019) Neighborhood Councils.
At what point was the project design changed, and what outreach was conducted regarding those changes? The design for Cutting Boulevard shifted from a two-way cycletrack on the south side to one-way bikeways on both sides during the development phase. This change was driven by safety requirements from the California Public Utilities Commission (CPUC) and BNSF Railway. Because two-way protected crossings were a new facility type at the time, the required safety hardware (supplemental signals and gates) exceeded the available grant budget. The current configuration was implemented as a fiscally viable interim solution. The City still views the two-way cycletrack as the preferred long-term solution and continues to evaluate future funding and design modifications.
What outreach and understanding has Richard Diez conducted regarding evacuation routes, and how has this affected the City’s handling of the bike lanes? Public Works, including staff member Richard Diez, has actively monitored operational feedback and evacuation concerns regarding the Cutting Boulevard bikeway. This input has directly influenced the current recommendation for modifications, which are scheduled to be presented to the City Council for approval.
Are design changes occurring without public outreach? No. Staff are currently processing community comments regarding the operational performance of the Cutting Boulevard bikeway. The resulting proposed modifications will be presented in a public forum to the City Council, ensuring a transparent approval process.
Will there be future community outreach, and will it materially affect the project plans? Yes. For the Downtown Point Richmond Connectivity Project, staff have directed consultants to lead a robust outreach process. A discussion of this approach is scheduled for January 28, 2026, Point Richmond Neighborhood Council (PRNC) meeting. Community input from these sessions will directly inform the project’s pedestrian, bicycle, and transit travel plans.
What outreach was conducted with Police, Fire, and regarding regional evacuation plans? The Ferry to Bridge to Greenway Plan was reviewed by the Planning, Public Works, Police, and Fire Departments. Regarding the specific concern of two active traffic lanes for evacuation: emergency services maintain the authority to redirect traffic into opposing lanes or utilizing the bicycle buffer zones during a crisis. 238
The impact of train-induced gridlock on evacuation is a core component currently being evaluated in the Downtown Point Richmond Connectivity Project.
What outreach was conducted with the school district regarding Washington Elementary? The original development plan included three stakeholder meetings that involved the West Contra Costa Unified School District (WCCUSD) to ensure school- zone conditions were considered.
B. Design Standards & Technical Definitions
What specifically differentiates a sidewalk from a multi-use path? A multi-use path (Class I Bikeway) is an off-street facility physically separated from motor vehicles, designed for both pedestrians and cyclists. While pedestrians have the right-of-way, these paths are wider than standard sidewalks to minimize user conflicts. Conversely, sidewalks are primarily for pedestrians, though cyclists may use them under CVC §21206 unless local ordinances state otherwise.
What regulations govern railroad crossings and bike lanes? Railroad safety is regulated federally by 49 CFR Parts 200–299. In California, the CPUC has primary authority over at-grade crossings under General Order 88-B. Specific signage and pavement marking standards are dictated by the California Manual on Uniform Traffic Control Devices (CA MUTCD).
C. Traffic Operations, Safety & Gridlock
How does the City plan to adjust lanes to address existing gridlock? While streets cannot be designed to eliminate all peak-period congestion without creating unsafe, oversized infrastructure, the City is focusing on "context-sensitive" fixes. The Downtown Point Richmond Connectivity Project is specifically analyzing the "bypass traffic" (drivers avoiding I-580) and train-related delays to identify improvements for peak periods.
Can bike lanes be adjusted to allow for emergency evacuations? Yes. While Class IV bikeways must meet specific safety and separation standards (per Design Information Bulletin 89-02), the City can and does make adjustments to balance safety with the need for emergency vehicle maneuvers and resident egress during peak conditions.
Is “build now and fix later” the City’s official stance? No. The City uses a "Quick- Build" methodology for many bicycle projects, which is a recognized best practice. This allows the City to implement safety improvements using grant funds while remaining 239
flexible enough to make data-driven adjustments based on real-world usage and community feedback.
D. Emergency Response & Evacuation
What is the plan for emergency vehicles during gridlock? Public Safety departments maintain established response protocols for Point Richmond. To address modern concerns, the Downtown Point Richmond Connectivity Project is evaluating specific contingencies for gridlock and train backups. This includes assessing whether current buffers can be utilized by emergency vehicles to bypass stationary traffic.
E. Physical Barriers & Materials
Will concrete berms replace bollards? There are currently no plans to install concrete berms. While permanent infrastructure may be considered in the future, any such change would require a review of its impact on emergency vehicle access.
F. Neighborhood Greenery & Environmental Conditions
What are the plans for greening and heritage tree maintenance? The City is developing an Urban Forest Management Plan (UFMP) to provide a policy framework for tree planting and canopy expansion, specifically targeting areas near pollution sources like I-580.
Heritage Trees: Currently, the City evaluates trees on a case-by-case basis. The UFMP will consider establishing a formal Heritage Tree Ordinance. Maintenance: A forthcoming Urban Forest Maintenance Plan will set standard pruning and monitoring protocols for declining trees, such as the local sycamores, to ensure public safety and canopy health.
240
Reso. No. xx-25
DocID
DocID #61604v1
RESOLUTION NO. xx-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA, AUTHORIZING THE APPROPRIATION OF $125,000 FROM THE
GENERAL CAPITAL FUND FOR BICYCLE CIRCULATION MODIFICATIONS AT WEST CUTTING BOULEVARD AND SOUTH GARRARD BOULEVARD.
WHEREAS, the City Council adopted the "Ferry to Bridge to Greenway Plan" in February 2021 to improve bicycle and pedestrian access along key corridors; and WHEREAS, a Class IV bikeway was constructed along Cutting Boulevard and Harbour Way South as an early implementation step, with construction substantially completed in 2024; and WHEREAS, since completion, the bikeway has become a popular route, but staff operational observations and input from the Point Richmond Neighborhood Council (PRNC) have identified operational issues and concerns at the intersection of Cutting Boulevard and Garrard Boulevard, and near Washington Elementary School; and
WHEREAS, City staff conducted a field tour with the PRNC in 2024 and evaluated observed operating conditions over time, and have recommended specific modifications to improve bikeway operations and Bay Trail access; and
WHEREAS, the anticipated cost to implement these modifications and manage construction is estimated at $125,000; and
WHEREAS, this project consists of repair and maintenance work and is therefore exempt from the California Environmental Quality Act pursuant to CEQA Guidelines Section 15301 (Existing Facilities).
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Richmond, California:
SECTION 1. The Recitals set forth above are true and correct and, together with the Agenda Report accompanying this Resolution, constitute the basis for the City Council’s action.
SECTION 2. The City adopts this Resolution authorizing the modifications to the bicycle circulation along West Cutting Boulevard and South Garrard Boulevard in Point Richmond, appropriates $125,000 from the General Capital Fund (Fund 2001) for the implementation and construction management of said modifications.
SECTION 3. The City Clerk is designated as the custodian of the documents and other materials that constitute the record of proceedings on which this action is based. These documents may be found at the Office of the City Clerk at 450 Civic Center Plaza, Richmond, California 94804.
SECTION 4. This Resolution shall become effective upon its passage.
*************************
I certify that the foregoing resolution was passed and adopted by the Council of the City of Richmond at a regular meeting thereof held January 27, 2026, by the following vote:
AYES:
NOES:
ABSTENTIONS:
241
Reso. No. xx-25
DocID
DocID #61604v1
ABSENT:
Approved:
Mayor
Approved as to form:
City Attorney
CLERK OF THE CITY OF RICHMOND
(SEAL)
242
February 3, 2026
Public Works
DATE: February 3, 2026
TO: Mayor Martinez and Members of the City Council
FROM:
Daniel Chavarria, Director of Public Works
Darin Fitzpatrick, Assistant Deputy Director of Public
Works – Operations & Maintenance
Subject:
Purchase with Jesse Mack Company and Sterling May
Equipment Company for Three (3) Fuel-Reduction
Mowing Units
FINANCIAL IMPACT: The proposed $269,747.62 expenditure is included within the approved Fiscal Year 2025-2026 Public Works
Operations and Maintenance budget (Account String:
50336031-400705-03D04).
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
The Public Works Department performs city-wide
vegetation management, fuel-reduction, and defensible-
space maintenance along rights-of-way, hillside corridors, and critical infrastructure areas. Current operations rely heavily on manual brush-cutting and hand trimming on
steep slopes and uneven terrain, which exposes staff to significant safety risks, increases workers’ compensation exposure, and limits the total acreage that can be
maintained during peak fire season. To enhance safety,
efficiency, and sustainability, staff recommends
purchasing three (3) specialized slope-mowing units—
one (1) diesel-powered remote-control Green Climber
and two (2) electric-powered Raymo Torpedo mowers—
using a contract competitively solicited and awarded by Sourcewell contract #032525-GCL
AGENDA
REPORT
243
February 3, 2026
RECOMMENDED ACTION:
ADOPT a resolution to APPROVE a purchase with Jesse
Mack Company and Sterling May Equipment Company
for the acquisition of one (1) Green Climber LV600
remote mower and two (2) Raymo Torpedo electric slope
mowers (including accessories and one spare battery) in an amount not-to-exceed $269,747.62 – Public Works
(Darin Fitzpatrick 510-231-3044/Daniel Chavarria 510-
620-5478).
DISCUSSION:
Operational Impact
These mechanized units will significantly improve field safety and productivity during fuel-reduction operations by reducing manual brush-cutting on steep slopes and hard- to-reach areas. Remote operation (Green Climber) and low-noise, zero-emission technology (Raymo) will:
Decrease exposure to heat, noise, and hillside hazards. Expand daily acreage capacity for defensible-space maintenance. Support staff morale and retention by replacing strenuous manual tasks with safer, more efficient tools.
Advance the City’s Zero-Emission Equipment (ZEE) goals and sustainability commitments.
Procurement
Following an evaluation of available procurement options, staff identified Jesse Mack Company and Sterling May Equipment Company as the most advantageous vendors for these purchases. Both vendors are authorized dealers under Sourcewell Contract No. 032525-GCL for slope-mowing and vegetation-management equipment. The City proposes to procure the equipment through piggyback procurement, pursuant to Richmond Municipal Code Section 2.52.320, utilizing a contract competitively solicited and awarded by Sourcewell, a public agency cooperative purchasing organization (Attachment 1).
In accordance with RMC Section 2.52.320, staff have independently reviewed the Sourcewell solicitation and resulting contract and determined that (Attachment 2):
The originating contract was competitively solicited by a public agency in a manner consistent with public procurement standards;
The scope, specifications, and pricing of the Sourcewell contract are suitable for the City’s intended use;
The contract remains active and in good standing;
Utilizing the existing contract is in the City’s best interest and will result in cost savings and administrative efficiency compared to conducting a separate solicitation.
244
February 3, 2026
City staff further evaluated the availability of comparable equipment and confirmed that no local vendors offer equivalent products that meet the City’s slope-safety, terrain- access, and zero-emission operational requirements. Based on this review, staff determined that the equipment available through the Sourcewell contract represents the most advantageous solution for the City.
Accordingly, City staff recommend proceeding with the proposed purchase through piggyback procurement under RMC Section 2.52.320.
Proposed Purchase:
The purchase includes the following (Attachments 3 and 4):
One (1) Green Climber LV600 remote-control tracked mower with flail heads, steel guard package, and shipping – $166,586.02 (Quote #887; Sourcewell Contract #032525-GCL)
Two (2) Raymo Torpedo 4WD electric slope mowers with 48" decks, 150Ah batteries, chargers, and AT wheel sets – $90,255.60 (Quote dated September 17, 2025; Sourcewell Contract #032525-GCL)
One (1) additional Raymo 150Ah battery cartridge (spare) – $12,906.00 (including tax)
Accordingly, it is recommended that the City Council adopt a resolution approving the purchase from Jesse Mack Company and Sterling May Equipment Company for the acquisition of one (1) Green Climber LV600 remote mower and two (2) Raymo Torpedo electric slope mowers, including accessories and one spare battery, in an amount not to exceed $269,747.62.
DOCUMENTS ATTACHED:
Attachment 1 – Piggyback Approval Form - Sourcewell 032525-GCL - Jesse Mack Company and Sterling May Equipment Company
Attachment 2 – Contract #032525-GCL (Green Climber of North America) Attachment 3 – Green Climber Quote #887 – Jesse Mack Company Attachment 4 – Raymo Quote – Sterling May Equipment Company Attachment 5 – Resolution - Jesse Mack Company and Sterling May Equipment Company
245
Justification for Utilizing a Piggyback Contract
Piggyback or Lead Agency: _S_o_u_r_c_e_w_e_ll _________________ _ Contract No./Description: _#_03_2_s_2_s-_G_c_L _______________________ _ Vendor(s) Name(s): STERLING MAY EQUIPMENT COMPANY and JESSE MACK COMPANY We have reviewed and completed due diligence on the aforementioned piggyback contract. As part of the due diligence review, we have confirmed that the contract complies with our procurement rules and practices. We have further confirmed that all purchases will comply with the terms and prices in the contract. It has been determined that it is in the best interests of the City to utilize this contract for the reasons cited below:
Item Issue Comments
1 Is there a Piggyback Purchase Agreement allowing use of the YES contract? If "Yes", please attach to this form.
2. Are there local suppliers or contractors who could provide the NO product or service at competitive rates?
3. A copy of the solicitation has been obtained from the YES originating agency and reviewed for compliance with the City's purchasing ordinance. Please attach to this form.
4. A written documentation has been made of a thorough YES investigation of the current market and determination that the originating agency's' solicitation is the most advantageous
5. Does the cooperative contract provide the most advantageous Yes. The cooperative contract provides the most advantageous solution? Why?
solution by offering compet itively solicited pricing, proven product quality, and reliable vendor performance through Factors may include advantageous terms, conditions, prices, Sourcewell Contract #032525-GCL. It ensures compli ance with procuremenl requirements while providing favorab le terms, quality, performance , timing, experience & ability to perform expedited delivery, and strong post-sale support-;esulling in etc.
the best overall value lo the City.
6. The specifications of the item or service required by the City YES are not materially different from those originally specified in the originating agency's solicitation
7. The price of the purchase is lower than that estimated for YES the purchase if made directly by the City pursuant to the purchasing ordinance
8. The price of the purchase is within fifteen percent (15%) or YES $2,500 of the originating agency's solicitation
9. The contract resulting from the original solicitation is YES current or the solicitation is within thirty-six (36) months ~rom the date of the City's order, or written justification is provided justifying use of an older solicitation
Darin Fitzpatrick
Requisitioner Name
D,1 vv,.'~ ~:i,IIV ~ ~ ~
Department Head Name 7
Signature Date Director of Finance Name
August 22, 2023
Authorized distributors
for Green Climber of North America Inc..
10/28/25
Emily Combs
246
032525-GCL
v052824 1
MASTER AGREEMENT #032525
CATEGORY: Road Right-of-Way Maintenance Equipment
SUPPLIER: Green Climber of North America, Inc.
This Master Agreement (Agreement) is between Sourcewell, ĂDŝŶŶĞƐŽƚĂƐĞƌǀŝĐĞĐŽŽƉĞƌĂƟǀĞlocated at 202 12th Street Northeast, P .O. Box 219, Staples, MN 56479 (Sourcewell) and Green Climber of North America, Inc., 411 Rockwell Ct., Burr Ridge, IL 60527 (Supplier).
Sourcewell is a ůŽĐĂůŐŽǀĞƌŶŵĞŶƚĂŶĚƐĞƌǀŝĐĞĐŽŽƉĞƌĂƟǀĞĐƌĞĂƚĞĚƵŶĚĞƌƚŚĞůĂǁƐŽĨƚŚĞState of DŝŶŶĞƐŽƚĂ;DŝŶŶĞƐŽƚĂ^ƚĂƚƵƚĞƐ^ĞĐƟŽŶϭϮϯ͘ϮϭͿŽīĞƌŝŶŐ a CŽŽƉĞƌĂƟǀĞPurchasing Program to eligible ƉĂƌƟĐŝƉĂƟŶŐŐŽǀĞƌŶŵĞŶƚĞŶƟƟĞƐ.
Under this Master Agreement entered with Sourcewell, Supplier will provide /ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐ to WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐƚŚƌŽƵŐŚ^ŽƵƌĐĞǁĞůů͛ƐCŽŽƉĞƌĂƟǀĞPurchasing Program.
ƌƟĐůĞϭ͗
General Terms
dŚĞ'ĞŶĞƌĂůd ĞƌŵƐŝŶƚŚŝƐƌƟĐůĞϭĐŽŶƚƌŽůƚŚĞŽƉĞƌĂƟŽŶŽĨƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚďĞƚǁĞĞŶ^ŽƵƌĐĞǁĞůů ĂŶĚ^ƵƉƉůŝĞƌĂŶĚĂƉƉůLJƚŽĂůůƚƌĂŶƐĂĐƟŽŶƐĞŶƚĞƌĞĚďLJ^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐ͘^ƵďƐĞƋƵĞŶƚ
ƌƟĐůĞƐƚŽƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚĐŽŶƚƌŽůƚŚĞƌŝŐŚƚƐ ĂŶĚŽďůŝŐĂƟŽŶƐĚŝƌĞĐƚůLJďĞƚǁĞĞŶ^ŽƵƌĐĞǁĞůůĂŶĚ ^ƵƉƉůŝĞƌ;ƌƟĐůĞϮͿ͕ĂŶĚďĞƚǁĞĞŶ^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ ŶƟƚLJ;ƌƟĐůĞϯͿ͕ƌĞƐƉĞĐƟǀĞůLJ͘dŚĞƐĞƌƟĐůĞϭ
'ĞŶĞƌĂůd ĞƌŵƐĐŽŶƚƌŽůŽǀĞƌĂŶLJĐŽŶŇŝĐƟŶŐƚĞƌŵƐ͘tŚĞƌĞƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚŝƐƐŝůĞŶƚŽŶĂŶLJƐubject, WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJĂŶĚ^ƵƉƉůŝĞƌƌĞƚĂŝŶƚŚĞĂďŝůŝƚLJƚŽŶĞŐŽƟĂƚĞŵƵƚƵĂůůLJĂĐĐĞƉƚĂďůĞƚĞƌŵƐ.
1) Purpose. Pursuant to Minnesota law, the Sourcewell Board of Directors has authorized ĂŽŽƉĞƌĂƟǀĞ Purchasing Program designed to provide PĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐǁŝƚŚĂĐĐĞƐƐƚŽĐŽŵƉĞƟƟǀĞůLJĂǁĂƌĚĞĚ
ĐŽŽƉĞƌĂƟǀĞƉƵƌĐŚĂƐŝŶŐagreements. To facilitate the Program, Sourcewell has awarded Supplier this ĐŽŽƉĞƌĂƟǀĞƉƵƌĐŚĂƐŝŶŐDĂƐƚĞƌŐƌĞĞŵĞŶƚĨŽůůŽǁŝŶŐĂĐŽŵƉĞƟƟǀĞƉƌŽĐƵƌĞŵĞŶƚƉƌŽĐĞƐƐŝŶƚĞŶĚĞĚƚŽ ŵĞĞƚĐŽŵƉůŝĂŶĐĞƐƚĂŶĚĂƌĚƐŝŶĂĐĐŽƌĚĂŶĐĞǁŝƚŚDŝŶŶĞƐŽƚĂůĂǁĂŶĚƚŚĞƌĞƋƵŝƌĞŵĞŶƚƐĐŽŶƚĂŝŶĞĚ herein.
2) Intent. dŚĞŝŶƚĞŶƚŽĨƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚŝƐƚŽĚĞĮŶĞƚŚĞƌŽůĞƐŽĨ^ŽƵƌĐĞǁĞůů͕^ƵƉƉůŝĞƌ͕ĂŶĚ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJĂƐŝƚƌĞůĂƚĞƐƚŽ^ŽƵƌĐĞǁĞůů͛ƐŽŽƉĞƌĂƟǀĞWƵƌĐŚĂƐŝŶŐWƌŽŐƌĂŵ͘
ϯͿ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJĐĐĞƐƐ͘ ^ŽƵƌĐĞǁĞůů͛ƐCŽŽƉĞƌĂƟǀĞPurchasing Program Master Agreements are ĂǀĂŝůĂďůĞƚŽĞůŝŐŝďůĞƉƵďůŝĐĂŐĞŶĐŝĞƐ;WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐͿ. WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJ͛ƐĂƵƚŚŽƌŝƚLJƚŽĂĐĐĞƐƐ
^ŽƵƌĐĞǁĞůů͛ƐCŽŽƉĞƌĂƟǀĞPurchasing PƌŽŐƌĂŵŝƐĚĞƚĞƌŵŝŶĞĚƚŚƌŽƵŐŚƚŚĞůĂǁƐŽĨŝƚƐƌĞƐƉĞĐƟǀĞ ũƵƌŝƐĚŝĐƟŽŶ͘
4) Supplier Access. dŚĞ/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐŽīĞƌĞĚƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚŵĂLJďĞŵĂĚĞĂǀĂŝůĂďůĞƚŽĂŶLJ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJ͘^ƵƉƉůŝĞƌƵŶĚĞƌƐƚĂŶĚƐƚŚĂƚĂWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJ͛ƐƵƐĞŽĨƚŚŝƐŐƌĞĞŵĞŶƚŝƐĂƚƚŚĞ
WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJ͛ƐƐŽůĞĐŽŶǀĞŶŝĞŶĐĞ͘^ƵƉƉůŝĞƌǁŝůůĞĚƵĐĂƚĞŝƚƐ
ƐĂles and service forces about
^ŽƵƌĐĞǁĞůůĞůŝŐŝďŝůŝƚLJƌĞƋƵŝƌĞŵĞŶƚƐĂŶĚƌĞƋƵŝƌĞĚĚŽĐƵŵĞŶƚĂƟŽŶ͘^ƵƉƉůŝĞƌǁŝůůďĞƌĞƐƉŽŶƐŝďůĞĨŽƌ ĞŶƐƵƌŝŶŐƐĂůĞƐĂƌĞǁŝƚŚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ.
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5) Term. dŚŝƐŐƌĞĞŵĞŶƚŝƐĞīĞĐƟǀĞƵƉŽŶƚŚĞĚĂƚĞŽĨƚŚĞĮŶĂůƐŝŐŶĂƚƵƌĞďĞůŽǁ͘dŚĞƚĞƌŵŽĨƚŚŝƐ ŐƌĞĞŵĞŶƚŝƐĨŽƵƌ;ϰͿLJĞĂƌƐĨƌŽŵƚŚĞĞīĞĐƟǀĞĚĂƚĞ͘dŚĞŐƌĞĞŵĞŶƚĞdžƉŝƌĞƐĂƚϭϭ͗ϱϵW ͘D͘ĞŶƚƌĂů Time on May 15, 2029͕ƵŶůĞƐƐŝƚŝƐĐĂŶĐĞůůĞĚŽƌĞdžƚĞŶĚĞĚĂƐĚĞĮŶĞĚŝŶƚŚŝƐŐƌĞĞŵĞŶƚ͘
a) Extensions. Sourcewell and Supplier may agree to up to three ;ϯͿ ĂĚĚŝƟŽŶĂůŽŶĞ-year extensions beyond the original four-year term. The total possible length of this Agreement will be seven (7) LJĞĂƌƐĨƌŽŵƚŚĞĞīĞĐƟǀĞĚĂƚĞ͘
b)
džĐĞƉƟŽŶĂůŝƌĐƵŵƐƚĂŶĐĞƐ͘ ^ŽƵƌĐĞǁĞůůƌĞƚĂŝŶƐƚŚĞƌŝŐŚƚƚŽĐŽŶƐŝĚĞƌĂĚĚŝƟŽŶĂůĞdžƚĞŶƐŝŽŶƐĂƐ ƌĞƋƵŝƌĞĚƵŶĚĞƌĞdžĐĞƉƟŽŶĂůĐŝƌĐƵŵƐƚĂŶĐĞƐ͘
6) Survival of Terms. EŽƚǁŝƚŚƐƚĂŶĚŝŶŐƚŚĞƚĞƌŵŝŶĂƟŽŶŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͕ƚŚĞŽďůŝŐĂƟŽŶƐŽĨƚŚŝƐ ŐƌĞĞŵĞŶƚǁŝůůĐŽŶƟŶƵĞƚŚƌŽƵŐŚƚŚĞƉĞƌĨŽƌŵĂŶĐĞƉĞƌŝŽĚŽĨĂŶLJƚƌĂŶƐĂĐƟŽŶĞŶƚĞƌĞĚbetween ^ƵƉƉůŝĞƌĂŶĚĂŶLJWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJďĞĨŽƌĞƚŚĞƚĞƌŵŝŶĂƟŽŶĚĂƚĞ͘
1. Scope. Supplier is awarded a Master Agreement to provide the solutions identified in RFP #ϬϯϮϱϮϱ ƚŽWĂƌƚŝĐŝƉĂƚŝŶŐ
ŶƚŝƚŝĞƐ͘/Ŷ^ĐŽƉĞƐŽůƵƚŝŽŶƐŝŶĐůƵĚĞ͗manned, robotic, or remote Road Right-of-tĂLJDĂŝŶƚĞŶĂŶĐĞ
ƋƵŝƉŵĞŶƚ͕ŝŶĐůƵĚŝŶŐĞƋƵŝƉŵĞŶƚ͕ĂƚƚĂĐŚŵĞŶƚƐ͕ĂŶĚĂĐĐĞƐƐŽƌŝĞƐ designed or primarily intended for use in the maintenance of road and highway rights-of-way, ŝŶĐůƵĚŝŶŐďƵƚŶŽƚůŝŵŝƚĞĚƚŽ͗
a. Flail, boom, rotary, wing, sickle, and slope mowers; b. Brush cutters;
c. Seeders, tillers, mulchers, and sprayers;
d.
ƌŽƐŝŽŶƐƚĂďŝůŝnjĂƚŝŽŶĂŶĚƉƌĞǀĞŶƚŝŽŶƉƌŽĚƵĐƚƐ;
e. ŝƚĐŚŵĂŝŶƚĞŶĂŶĐĞĞƋƵŝƉŵĞŶƚ; and
f. Dust abatement water trucks.
7) /ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐ͘ ^ƵƉƉůŝĞƌ͛ƐWƌŽƉŽƐĂůto the above referenced RFP is incorporated into this Master ŐƌĞĞŵĞŶƚ͘KŶůLJƚŚŽƐĞ^ŽůƵƟŽŶƐŝŶĐůƵĚĞĚǁŝƚŚŝŶ^ƵƉƉůŝĞƌ͛ƐWƌŽƉŽƐĂůĂŶĚǁŝƚŚŝŶ^ĐŽƉĞ;/ŶĐůƵĚĞĚ ^ŽůƵƟŽŶƐͿĂƌĞŝŶĐůƵĚĞĚǁŝƚŚŝŶƚŚĞŐƌĞĞŵĞŶƚĂŶĚŵĂLJďĞŽīĞƌĞĚƚŽWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐ.
8) /ŶĚĞĮŶŝƚĞYƵĂŶƟƚLJ͘ dŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚĚĞĮŶĞƐĂŶŝŶĚĞĮŶŝƚĞƋƵĂŶƟƚLJŽĨƐĂůĞƐƚŽĞůŝŐŝďůĞ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ.
9) Pricing. WƌŝĐŝŶŐŝŶĨŽƌŵĂƟŽŶ;ŝŶĐůƵĚŝŶŐWƌŝĐŝŶŐĂŶĚĞůŝǀĞƌLJĂŶĚWƌŝĐŝŶŐKīĞƌĞĚtables) for all Included ^ŽůƵƟŽŶƐǁŝƚŚŝŶ^ƵƉƉůŝĞƌ͛ƐWƌŽƉŽƐĂůŝƐŝŶĐŽƌƉŽƌĂƚĞĚŝŶƚŽƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚ͘
10) Not to Exceed Pricing. Suppliers may not exceed the prices listed in the current Pricing List ŽŶĮůĞ with Sourcewell ǁŚĞŶŽīĞƌŝŶŐ/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐƚŽWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐ͘WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐŵĂLJ
ƌĞƋƵĞƐƚĂĚũƵƐƚŵĞŶƚƐƚŽƉƌŝĐŝŶŐĚŝƌĞĐƚůLJfrom ^ƵƉƉůŝĞƌĚƵƌŝŶŐƚŚĞŶĞŐŽƟĂƟŽŶĂŶĚĞdžĞĐƵƟŽŶŽĨĂŶLJ ƚƌĂŶƐĂĐƟŽŶ.
11) Open Market. ^ƵƉƉůŝĞƌ͛ƐŽƉĞŶŵĂƌŬĞƚƉƌŝĐŝŶŐprocess is included within its Proposal.
ϭϮͿ Supplier ZĞƉƌĞƐĞŶƚĂƟŽŶƐ͗
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i) Compliance. Supplier represents and warrants it will provide all Included ^ŽůƵƟŽŶƐ under this Agreement in full compliance with applicable federal, state, and local laws and ƌĞŐƵůĂƟŽŶƐ͘
ii) Licenses. ƐĂƉƉůŝĐĂďůĞ͕^ƵƉƉůŝĞƌǁŝůůŵĂŝŶƚĂŝŶĂǀĂůŝĚƐƚĂƚƵƐŽŶĂůůƌĞƋƵŝƌĞĚĨĞĚĞƌĂů͕ƐƚĂƚĞ͕ ĂŶĚůŽĐĂůůŝĐĞŶƐĞƐ͕ďŽŶĚƐ͕ĂŶĚƉĞƌŵŝƚƐƌĞƋƵŝƌĞĚĨŽƌƚŚĞŽƉĞƌĂƟŽŶŽĨ^ƵƉƉůŝĞƌ͛ƐďƵƐŝŶĞƐƐǁŝƚŚ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ͘WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐŵĂLJƌĞƋƵĞƐƚĂůůƌĞůĞǀĂŶƚĚŽĐƵŵĞŶƚĂƟŽŶĚŝƌĞĐƚůLJĨƌŽŵ Supplier.
iii) Supplier Warrants. Supplier warrants that all Included ^ŽůƵƟŽŶƐĨƵƌŶŝƐŚĞĚƵŶĚĞƌƚŚŝƐ Agreement are free from liens and encumbrances, and are free from defects in design, materials, ĂŶĚǁŽƌŬŵĂŶƐŚŝƉ͘/ŶĂĚĚŝƟŽŶ͕^ƵƉƉůŝĞƌǁĂƌƌĂŶƚƐƚŚĞ^ŽůƵƟŽŶƐĂƌĞƐƵŝƚĂďůĞĨŽƌĂŶĚǁŝůůƉĞƌĨŽƌŵ in accordance with the ordinary use for which they are intended.
ϭϯͿ ĂŶŬƌƵƉƚĐLJEŽƟĐĞƐ͘ ^ƵƉƉůŝĞƌĐĞƌƟĮĞƐĂŶĚǁĂƌƌĂŶƚƐŝƚŝƐŶŽƚĐƵƌƌĞŶƚůLJŝŶĂďĂŶŬƌƵƉƚĐLJƉƌŽĐĞĞĚŝŶŐ͘ Supplier has disclosed all current and completed bankruptcy proceedings within the past seven years ǁŝƚŚŝŶŝƚƐWƌŽƉŽƐĂů͘^ƵƉƉůŝĞƌŵƵƐƚƉƌŽǀŝĚĞŶŽƟĐĞŝŶǁƌŝƟŶŐƚŽ^ŽƵƌĐĞǁĞůůif it enters a bankruptcy ƉƌŽĐĞĞĚŝŶŐĂƚĂŶLJƟŵĞĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͘
14) Debarment and Suspension. ^ƵƉƉůŝĞƌĐĞƌƟĮĞƐĂŶĚǁĂƌƌĂŶƚƐƚŚĂƚŶĞŝƚŚĞƌŝƚŶŽƌŝƚƐƉƌŝŶĐŝƉĂůƐĂƌĞ presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota, the United States federal government, or any WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJ͘^ƵƉƉůŝĞƌĐĞƌƟĮĞƐĂŶĚǁĂƌƌĂŶƚƐƚŚĂƚŶĞŝƚŚĞƌŝƚŶŽƌŝƚƐƉƌŝŶĐŝƉĂůƐŚĂǀĞďĞĞŶ ĐŽŶǀŝĐƚĞĚŽĨĂĐƌŝŵŝŶĂůŽīĞŶƐĞƌĞůĂƚĞĚƚŽƚŚĞƐƵďũĞĐƚŵĂƩĞƌŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͘^ƵƉƉůŝĞƌĨƵƌƚŚĞƌ warrants that it will pƌŽǀŝĚĞŝŵŵĞĚŝĂƚĞǁƌŝƩĞŶŶŽƟĐĞƚŽ^ŽƵƌĐĞǁĞůůŝĨƚŚŝƐĐĞƌƟĮĐĂƟŽŶĐŚĂŶŐĞƐĂƚ ĂŶLJƟŵĞĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͘
15) Provisions for non-hŶŝƚĞĚ^ƚĂƚĞƐĨĞĚĞƌĂůĞŶƟƚLJƉƌŽĐƵƌĞŵĞŶƚƐƵŶĚĞƌhŶŝƚĞĚ^ƚĂƚĞƐĨĞĚĞƌĂůĂǁĂƌĚƐ ŽƌŽƚŚĞƌĂǁĂƌĚƐ;ƉƉĞŶĚŝdžII ƚŽϮ͘&͘ZΑϮϬϬͿ͘ WĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐƚŚĂƚƵƐĞhŶŝƚĞĚ^ƚĂƚĞƐĨĞĚĞƌĂů
ŐƌĂŶƚŽƌŽƚŚĞƌĨĞĚĞƌĂůĨƵŶĚŝŶŐƚŽƉƵƌĐŚĂƐĞƐŽůƵƟŽŶƐĨƌŽŵƚŚŝƐŐƌĞĞŵĞŶƚŵĂLJďĞƐƵďũĞĐƚƚŽ ĂĚĚŝƟŽŶĂůƌĞƋƵŝƌĞŵĞŶƚƐŝŶĐůƵĚŝŶŐƚŚĞƉƌŽĐƵƌĞŵĞŶƚƐƚĂŶĚĂƌĚƐŽĨƚŚĞhŶŝĨŽƌŵĚŵŝŶŝƐƚƌĂƟǀĞ ZĞƋƵŝƌĞŵĞŶƚƐ͕ŽƐƚWƌŝŶĐŝƉůĞƐĂŶĚƵĚŝƚZĞƋƵŝƌĞŵĞŶƚƐĨŽƌ&ĞĚĞƌĂůǁĂƌĚƐ͕Ϯ͘&͘Z͘ΑϮϬϬ͘ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐŵĂLJŚĂǀĞĂĚĚŝƟŽŶĂůƌĞƋƵŝƌĞŵĞŶƚƐďĂƐĞĚŽŶƐƉĞĐŝĮĐĨƵŶĚŝŶŐƐŽƵƌĐĞƚĞƌŵƐŽƌ ĐŽŶĚŝƟŽŶƐ͘tŝƚŚŝŶƚŚŝƐ^ĞĐƟŽŶ, all references to “federal” should be interpreted to mean the United ^ƚĂƚĞƐĨĞĚĞƌĂůŐŽǀĞƌŶŵĞŶƚ͘dŚĞĨŽůůŽǁŝŶŐůŝƐƚĂƉƉůŝĞƐǁŚĞŶĂWĂƌƟĐŝƉĂƟŶŐ ŶƟƚLJĂĐĐĞƐƐĞƐ^ƵƉƉůŝĞƌ͛Ɛ
Included ^ŽůƵƟŽŶƐǁŝƚŚhŶŝƚĞĚ^ƚĂƚĞƐĨĞĚĞƌĂůĨƵŶĚƐ͘
i)
Yh>
DW>KzD
EdKWWKZdhE/dz ͘
džĐĞƉƚĂƐŽƚŚĞƌǁŝƐĞƉƌŽǀŝĚĞĚƵŶĚĞƌϰϭ͘& ͘Z͘Α
60, all agreements ƚŚĂƚŵĞĞƚƚŚĞĚĞĮŶŝƟŽŶŽĨ͞ĨĞĚĞƌĂůůLJĂƐƐŝƐƚĞĚĐŽŶƐƚƌƵĐƟŽŶĐŽŶƚƌĂĐƚ͟ŝŶϰϭ ͘&͘Z͘ΑϲϬ-ϭ͘ϯŵƵƐƚŝŶĐůƵĚĞƚŚĞĞƋƵĂůŽƉƉŽƌƚƵŶŝƚLJĐůĂƵƐĞƉƌŽǀŝĚĞĚƵŶĚĞƌϰϭ͘&͘Z͘ΑϲϬ-1.4(b), in ĂĐĐŽƌĚĂŶĐĞǁŝƚŚ
džĞĐƵƟǀĞKƌĚĞƌϭϭϮϰϲ͕͞
ƋƵĂů
ŵƉůŽLJŵĞŶƚKƉƉŽƌƚƵŶŝƚLJ͟;ϯϬ&ZϭϮϯϭϵ͕ϭϮϵϯϱ͕
ϯ͘&͘Z͘Α͕ϭϵϲϰ-
ϭϵϲϱŽŵƉ͕͘Ɖ͘ϯϯϵͿ͕ĂƐĂŵĞŶĚĞĚďLJ
džĞĐƵƟǀĞKƌĚĞƌϭϭϯϳϱ͕͞ŵĞŶĚŝŶŐ
džĞĐƵƟǀĞKƌĚĞƌϭϭϮϰϲZĞůĂƟŶŐƚŽ
ƋƵĂů
ŵƉůŽLJŵĞŶƚKƉƉŽƌƚƵŶŝƚLJ͕͟ ĂŶĚŝŵƉůĞŵĞŶƟŶŐ
ƌĞŐƵůĂƟŽŶƐĂƚϰϭ͘&͘Z͘ΑϲϬ͕͞KĸĐĞŽĨ&ĞĚĞƌĂůŽŶƚƌĂĐƚŽŵƉůŝĂŶĐĞWƌŽŐƌĂŵƐ͕ ƋƵĂů
ŵƉůŽLJŵĞŶƚKƉƉŽƌƚƵŶŝƚLJ͕ĞƉĂƌƚŵĞŶƚŽĨ>ĂďŽƌ ͘͟dŚĞĞƋƵĂůŽƉƉŽƌƚƵŶŝƚLJĐůĂƵƐĞŝƐŝŶĐŽƌƉŽƌĂƚĞĚ herein by reference.
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ii) DAVIS-KEd ͕^D
E
;ϰϬh͘^͘͘Αϯϭϰϭ-ϯϭϰϴͿ͘ tŚĞŶƌĞƋƵŝƌĞĚďLJĨĞĚĞƌĂů
ƉƌŽŐƌĂŵůĞŐŝƐůĂƟŽŶ͕ĂůůƉƌŝŵĞĐŽŶƐƚƌƵĐƟŽŶĐŽŶƚƌĂĐƚƐŝŶĞdžĐĞƐƐŽĨΨϮ͕ϬϬϬĂǁĂƌĚĞĚďLJŶŽŶ-federal ĞŶƟƟĞƐŵƵƐƚŝŶĐůƵĚĞĂƉƌŽǀŝƐŝŽŶĨŽƌĐŽŵƉůŝĂŶĐĞǁŝƚŚƚŚĞĂǀŝƐ-ĂĐŽŶĐƚ;ϰϬh͘^͘͘Αϯϭϰϭ- ϯϭϰϰ͕ĂŶĚϯϭϰϲ-ϯϭϰϴͿĂƐƐƵƉƉůĞŵĞŶƚĞĚďLJĞƉĂƌƚŵĞŶƚŽĨ>ĂďŽƌƌĞŐƵůĂƟŽŶƐ;Ϯϵ͘&͘Z͘Αϱ͕ “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted ŽŶƐƚƌƵĐƟŽŶ͟Ϳ͘/ŶĂĐĐŽƌĚĂŶĐĞǁŝƚŚƚŚĞƐƚĂƚƵƚĞ͕ĐŽŶƚƌĂĐƚŽƌƐŵƵƐƚ ďĞƌĞƋƵŝƌĞĚƚŽƉĂLJǁĂŐĞƐƚŽ ůĂďŽƌĞƌƐĂŶĚŵĞĐŚĂŶŝĐƐĂƚĂƌĂƚĞŶŽƚůĞƐƐƚŚĂŶƚŚĞƉƌĞǀĂŝůŝŶŐǁĂŐĞƐƐƉĞĐŝĮĞĚŝŶĂǁĂŐĞ ĚĞƚĞƌŵŝŶĂƟŽŶŵĂĚĞďLJƚŚĞ^ĞĐƌĞƚĂƌLJŽĨ>ĂďŽƌ ͘/ŶĂĚĚŝƟŽŶ͕ĐŽŶƚƌĂĐƚŽƌƐŵƵƐƚďĞƌĞƋƵŝƌĞĚƚŽƉĂLJ wages not less than once a week. The non-fedĞƌĂůĞŶƟƚLJŵƵƐƚƉůĂĐĞĂĐŽƉLJŽĨƚŚĞĐƵƌƌĞŶƚ ƉƌĞǀĂŝůŝŶŐǁĂŐĞĚĞƚĞƌŵŝŶĂƟŽŶŝƐƐƵĞĚďLJƚŚĞĞƉĂƌƚŵĞŶƚŽĨ>ĂďŽƌŝŶĞĂĐŚƐŽůŝĐŝƚĂƟŽŶ͘dŚĞ ĚĞĐŝƐŝŽŶƚŽĂǁĂƌĚĂĐŽŶƚƌĂĐƚŽƌƐƵďĐŽŶƚƌĂĐƚŵƵƐƚďĞĐŽŶĚŝƟŽŶĞĚƵƉŽŶƚŚĞĂĐĐĞƉƚĂŶĐĞŽĨƚŚĞ ǁĂŐĞĚĞƚĞƌŵŝŶĂƟŽŶ͘dŚĞŶŽŶ-feĚĞƌĂůĞŶƟƚLJŵƵƐƚƌĞƉŽƌƚĂůůƐƵƐƉĞĐƚĞĚŽƌƌĞƉŽƌƚĞĚǀŝŽůĂƟŽŶƐƚŽ the federal awarding agency. The contracts must also include a provision for compliance with the ŽƉĞůĂŶĚ͞ŶƟ-<ŝĐŬďĂĐŬ͟Đƚ;ϰϬh͘^͘͘ΑϯϭϰϱͿ͕ĂƐƐƵƉƉůĞŵĞŶƚĞĚďLJĞƉĂƌƚŵĞŶƚŽĨ>ĂďŽƌ regulaƟŽŶƐ;Ϯϵ͘&͘Z͘Αϯ͕͞ŽŶƚƌĂĐƚŽƌƐĂŶĚ^ƵďĐŽŶƚƌĂĐƚŽƌƐŽŶWƵďůŝĐƵŝůĚŝŶŐŽƌWƵďůŝĐtŽƌŬ &ŝŶĂŶĐĞĚŝŶtŚŽůĞŽƌŝŶWĂƌƚďLJ>ŽĂŶƐŽƌ'ƌĂŶƚƐĨƌŽŵƚŚĞhŶŝƚĞĚ^ƚĂƚĞƐ͟Ϳ͘dŚĞĐƚƉƌŽǀŝĚĞƐƚŚĂƚ each contractor or subrecipient must be prohibited from inducing, by any means, any person ĞŵƉůŽLJĞĚŝŶƚŚĞĐŽŶƐƚƌƵĐƟŽŶ͕ĐŽŵƉůĞƟŽŶ͕ŽƌƌĞƉĂŝƌŽĨƉƵďůŝĐǁŽƌŬ͕ƚŽŐŝǀĞƵƉĂŶLJƉĂƌƚŽĨƚŚĞ ĐŽŵƉĞŶƐĂƟŽŶƚŽǁŚŝĐŚŚĞŽƌƐŚĞŝƐŽƚŚĞƌǁŝƐĞĞŶƟƚůĞĚ͘dŚĞŶŽŶ-ĨĞĚĞƌĂůĞŶƟƚLJŵƵƐƚƌĞƉŽƌƚĂůů ƐƵƐƉĞĐƚĞĚŽƌƌĞƉŽƌƚĞĚǀŝŽůĂƟŽŶƐƚŽƚŚĞĨĞĚĞƌĂůawarding agency. Supplier must comply with all applicable Davis-Bacon Act provisions.
iii) KEdZdtKZ<,KhZ^E^&
dz^dEZ^d;ϰϬh͘^͘͘ΑϯϳϬϭ-ϯϳϬϴͿ͘
tŚĞƌĞĂƉƉůŝĐĂďůĞ͕ĂůůĐŽŶƚƌĂĐƚƐĂǁĂƌĚĞĚďLJƚŚĞŶŽŶ-ĨĞĚĞƌĂůĞŶƟƚLJŝŶĞdžĐĞƐƐŽĨΨϭϬϬ͕ϬϬϬƚŚĂƚ involve the employment of mechanics or laborers must include a provision for compliance with ϰϬh͘^͘͘ΑΑϯϳϬϮĂŶĚϯϳϬϰ͕ĂƐƐƵƉƉůĞŵĞŶƚĞĚďLJĞƉĂƌƚŵĞŶƚŽĨ>ĂďŽƌƌĞŐƵůĂƟŽŶƐ;Ϯϵ͘&͘Z͘ΑϱͿ͘ hŶĚĞƌϰϬh͘^͘͘ΑϯϳϬϮŽĨƚŚĞĐƚ͕ĞĂĐŚĐŽŶƚƌĂĐƚŽƌŵƵƐƚďĞƌĞƋƵŝƌĞĚƚŽĐŽŵƉƵƚĞƚŚĞǁĂŐĞƐŽĨ every mechanic and laborer on the basis of a standard work week of 4ϬŚŽƵƌƐ͘tŽƌŬŝŶĞdžĐĞƐƐŽĨ the standard work week is permissible provided that the worker is compensated at a rate of not ůĞƐƐƚŚĂŶŽŶĞĂŶĚĂŚĂůĨƟŵĞƐƚŚĞďĂƐŝĐƌĂƚĞŽĨƉĂLJĨŽƌĂůůŚŽƵƌƐǁŽƌŬĞĚŝŶĞdžĐĞƐƐŽĨϰϬŚŽƵƌƐŝŶ ƚŚĞǁŽƌŬǁĞĞŬ͘dŚĞƌĞƋƵŝƌĞŵĞŶƚƐŽĨϰϬh͘^͘͘ΑϯϳϬϰĂƌĞĂƉƉůŝĐĂďůĞƚŽĐŽŶƐƚƌƵĐƟŽŶǁŽƌŬĂŶĚ ƉƌŽǀŝĚĞƚŚĂƚŶŽůĂďŽƌĞƌŽƌŵĞĐŚĂŶŝĐŵƵƐƚďĞƌĞƋƵŝƌĞĚƚŽǁŽƌŬŝŶƐƵƌƌŽƵŶĚŝŶŐƐŽƌƵŶĚĞƌǁŽƌŬŝŶŐ ĐŽŶĚŝƟŽŶƐǁŚŝĐŚĂƌĞƵŶƐĂŶŝƚĂƌLJ͕ŚĂnjĂƌĚŽƵƐŽƌĚĂŶŐĞƌŽƵƐ͘dŚĞƐĞƌĞƋƵŝƌĞŵĞŶƚƐĚŽŶŽƚĂƉƉůLJƚŽ the purchases ŽĨƐƵƉƉůŝĞƐ͕ŵĂƚĞƌŝĂůƐ͕ŽƌĂƌƟĐůĞƐŽƌĚŝŶĂƌŝůLJĂǀĂŝůĂďůĞŽŶƚŚĞŽƉĞŶŵĂƌŬĞƚ͕Žƌ ĐŽŶƚƌĂĐƚƐĨŽƌƚƌĂŶƐƉŽƌƚĂƟŽŶŽƌƚƌĂŶƐŵŝƐƐŝŽŶŽĨŝŶƚĞůůŝŐĞŶĐĞ͘dŚŝƐƉƌŽǀŝƐŝŽŶŝƐŚĞƌĞďLJŝŶĐŽƌƉŽƌĂƚĞĚ ďLJƌĞĨĞƌĞŶĐĞŝŶƚŽƚŚŝƐŐƌĞĞŵĞŶƚ͘^ƵƉƉůŝĞƌĐĞƌƟĮĞƐƚŚĂƚĚƵƌŝŶŐƚŚĞƚĞƌŵŽf an award for all ŐƌĞĞŵĞŶƚƐďLJ^ŽƵƌĐĞǁĞůůƌĞƐƵůƟŶŐĨƌŽŵƚŚŝƐƉƌŽĐƵƌĞŵĞŶƚƉƌŽĐĞƐƐ͕^ƵƉƉůŝĞƌŵƵƐƚĐŽŵƉůLJǁŝƚŚ ĂƉƉůŝĐĂďůĞƌĞƋƵŝƌĞŵĞŶƚƐĂƐƌĞĨĞƌĞŶĐĞĚĂďŽǀĞ͘
iv) RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal ĂǁĂƌĚŵĞĞƚƐƚŚĞĚĞĮŶŝƟŽŶŽĨ͞ĨƵŶĚŝŶŐĂŐƌĞĞŵĞŶƚ͟ƵŶĚĞƌϯϳ͘&͘Z͘ΑϰϬϭ͘Ϯ;ĂͿĂŶĚƚŚĞƌĞĐŝƉŝĞŶƚ ŽƌƐƵďƌĞĐŝƉŝĞŶƚǁŝƐŚĞƐƚŽĞŶƚĞƌŝŶƚŽĂĐŽŶƚƌĂĐƚǁŝƚŚĂƐŵĂůůďƵƐŝŶĞƐƐĮƌŵŽƌŶŽŶƉƌŽĮƚ ŽƌŐĂŶŝnjĂƟŽŶƌĞŐĂƌĚŝŶŐƚŚĞƐƵďƐƟƚƵƟŽŶŽĨƉĂƌƟĞƐ͕ĂƐƐŝŐnment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient ŵƵƐƚĐŽŵƉůLJǁŝƚŚƚŚĞƌĞƋƵŝƌĞŵĞŶƚƐŽĨϯϳ͘&͘Z͘ΑϰϬϭ͕͞ZŝŐŚƚƐƚŽ/ŶǀĞŶƟŽŶƐDĂĚĞďLJEŽŶƉƌŽĮƚ KƌŐĂŶŝnjĂƟŽŶƐĂŶĚ^ŵĂůůƵƐŝŶĞƐƐ&ŝƌŵƐhŶĚĞƌ'ŽǀĞƌŶŵĞŶƚ'ƌĂŶƚƐ͕ŽŶƚƌĂĐƚƐĂŶĚŽŽƉĞƌĂƟǀĞ ŐƌĞĞŵĞŶƚƐ͕͟ĂŶĚĂŶLJŝŵƉůĞŵĞŶƟŶŐƌĞŐƵůĂƟŽŶƐŝƐƐƵĞĚďLJƚŚĞĂǁĂƌĚŝŶŐĂŐĞŶĐLJ͘^ƵƉƉůŝĞƌ
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ĐĞƌƟĮĞƐƚŚĂƚĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨĂŶĂǁĂƌĚĨŽƌĂůůŐƌĞĞŵĞŶƚƐďLJ^ŽƵƌĐĞǁĞůůƌĞƐƵůƟŶŐĨƌŽŵƚŚŝƐ ƉƌŽĐƵƌĞŵĞŶƚƉƌŽĐĞƐƐ͕^ƵƉƉůŝĞƌŵƵƐƚĐŽŵƉůLJǁŝƚŚĂƉƉůŝĐĂďůĞƌĞƋƵŝƌĞŵĞŶƚƐĂƐƌĞĨĞƌĞŶĐĞĚĂďŽǀĞ͘
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KEdZK>d;ϯϯh͘^͘͘ΑϭϮϱϭ-ϭϯϴϳͿ͘ Contracts and subgrants of amounts in excess of ΨϭϱϬ͕ϬϬϬƌĞƋƵŝƌĞƚŚĞŶŽŶ-federal award to agree to comply with all applicable standards, orders ŽƌƌĞŐƵůĂƟŽŶƐŝƐƐƵĞĚƉƵƌƐƵĂŶƚƚŽƚŚĞůĞĂŶŝƌĐƚ;ϰϮh͘^͘͘ΑϳϰϬϭ- ϳϲϳϭƋͿĂŶĚƚŚĞ&ĞĚĞƌĂů tĂƚĞƌWŽůůƵƟŽŶŽŶƚƌŽůĐƚĂƐĂŵĞŶĚĞĚ;ϯϯh͘^͘͘ΑϭϮϱϭ- ϭϯϴϳͿ͘sŝŽůĂƟŽŶƐŵƵƐƚďĞƌĞƉŽƌƚĞĚƚŽ ƚŚĞ&ĞĚĞƌĂůĂǁĂƌĚŝŶŐĂŐĞŶĐLJĂŶĚƚŚĞZĞŐŝŽŶĂůKĸĐĞŽĨƚŚĞ ŶǀŝƌŽŶŵĞŶƚĂůWƌŽƚĞĐƟŽŶŐĞŶĐLJ
;
WͿ͘^ƵƉƉůŝĞƌĐĞƌƟĮĞƐƚŚĂƚĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨƚŚŝƐŐƌĞĞŵĞŶƚŝƚǁŝůůĐŽŵƉůLJǁŝƚŚĂpplicable ƌĞƋƵŝƌĞŵĞŶƚƐĂƐƌĞĨĞƌĞŶĐĞĚĂďŽǀĞ͘
vi)
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y
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Z^ϭϮϱϰϵEϭϮϲϴϵͿ͘ A contract
ĂǁĂƌĚ;ƐĞĞϮ͘&͘Z͘ΑϭϴϬ͘ϮϮϬͿŵƵƐƚŶŽƚďĞŵĂĚĞƚŽƉĂƌƟĞƐůŝƐƚĞĚŽŶƚŚĞŐŽǀĞƌŶŵĞŶƚǁŝĚĞ exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines ĂƚϮ͘&͘Z͘ΑϭϴϬƚŚĂƚŝŵƉůĞŵĞŶƚ
džĞĐƵƟǀĞKƌĚĞƌƐϭϮϱϰϵ;ϯ͘&͘Z͘ΑϭϵϴϲŽŵƉ͕͘Ɖ͘ϭϴϵͿĂŶĚ ϭϮϲϴϵ;ϯ͘&͘Z͘ΑϭϵϴϵŽŵƉ͕͘Ɖ͘ϮϯϱͿ͕͞ĞďĂƌŵĞŶƚĂŶĚ^ƵƐƉĞŶƐŝŽŶ͘͟^D džĐůƵƐŝŽŶƐĐŽŶƚĂŝŶƐ
ƚŚĞŶĂŵĞƐŽĨƉĂƌƟĞƐĚĞďĂƌƌĞĚ͕ƐƵƐƉĞŶĚĞĚ͕ŽƌŽƚŚĞƌǁŝƐĞĞdžĐůƵĚĞĚďLJĂŐĞŶĐŝĞƐ͕ĂƐǁĞůůĂƐƉĂƌƟĞƐ ĚĞĐůĂƌĞĚŝŶĞůŝŐŝďůĞƵŶĚĞƌƐƚĂƚƵƚŽƌLJŽƌƌĞŐƵůĂƚŽƌLJĂƵƚŚŽƌŝƚLJŽƚŚĞƌƚŚĂŶ džĞĐƵƟǀĞKƌĚĞƌϭϮϱϰϵ͘
^ƵƉƉůŝĞƌĐĞƌƟĮĞƐƚŚĂƚŶĞŝƚŚĞƌŝƚŶŽƌŝƚƐƉƌŝŶĐŝƉĂůƐĂƌĞƉƌĞƐĞŶƚůLJĚĞďĂƌƌĞĚ͕ƐƵƐƉĞŶĚĞĚ͕ƉƌŽƉŽƐĞĚ for debarment, declared ineligible, or voluntĂƌŝůLJĞdžĐůƵĚĞĚĨƌŽŵƉĂƌƟĐŝƉĂƟŽŶďLJĂŶLJĨĞĚĞƌĂů department or agency.
vii) BYRD ANTI->Kz/E'D
ED
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E
;ϯϭh͘^͘͘ΑϭϯϱϮͿ͘ Suppliers must
ĮůĞĂŶLJƌĞƋƵŝƌĞĚĐĞƌƟĮĐĂƟŽŶƐ͘^ƵƉƉůŝĞƌƐŵƵƐƚŶŽƚŚĂǀĞƵƐĞĚĨĞĚĞƌĂůĂƉƉƌŽƉƌŝĂƚĞĚĨƵŶĚƐƚŽƉĂLJ ĂŶLJƉĞƌƐŽŶŽƌŽƌŐĂŶŝnjĂƟŽŶĨŽƌŝŶŇƵĞŶĐŝŶŐŽƌĂƩĞŵƉƟŶŐƚŽŝŶŇƵĞŶĐĞĂŶŽĸĐĞƌŽƌĞŵƉůŽLJĞĞŽĨ ĂŶLJĂŐĞŶĐLJ͕ĂŵĞŵďĞƌŽĨŽŶŐƌĞƐƐ͕ŽĸĐĞƌŽƌĞŵployee of Congress, or an employee of a ŵĞŵďĞƌŽĨŽŶŐƌĞƐƐŝŶĐŽŶŶĞĐƟŽŶǁŝƚŚŽďƚĂŝŶŝŶŐĂŶLJĨĞĚĞƌĂůĐŽŶƚƌĂĐƚ͕ŐƌĂŶƚ͕ŽƌĂŶLJŽƚŚĞƌ ĂǁĂƌĚĐŽǀĞƌĞĚďLJϯϭh͘^͘͘ΑϭϯϱϮ͘^ƵƉƉůŝĞƌƐŵƵƐƚĚŝƐĐůŽƐĞĂŶLJůŽďbying with non-federal funds ƚŚĂƚƚĂŬĞƐƉůĂĐĞŝŶĐŽŶŶĞĐƟŽŶǁŝƚŚŽďƚĂŝŶŝŶŐĂŶLJĨĞĚĞƌĂůĂǁĂƌĚ͘^ƵĐŚĚŝƐĐůŽƐƵƌĞƐĂƌĞĨŽƌǁĂƌĚĞĚ ĨƌŽŵƟĞƌƚŽƟĞƌƵƉƚŽƚŚĞŶŽŶ-ĨĞĚĞƌĂůĂǁĂƌĚ͘^ƵƉƉůŝĞƌƐŵƵƐƚĮůĞĂůůĐĞƌƟĮĐĂƟŽŶƐĂŶĚĚŝƐĐůŽƐƵƌĞƐ ƌĞƋƵŝƌĞĚďLJ͕ĂŶĚŽƚŚĞƌǁŝƐĞĐŽŵƉůLJǁŝƚŚ͕ƚŚĞLJƌĚŶƟ->ŽďďLJŝŶŐŵĞŶĚŵĞŶƚ;ϯϭh͘^͘͘ΑϭϯϱϮͿ͘
viii) Z
KZZ
d
Ed/KEZ
Yh/Z
D
Ed^͘To the extent applicable, Supplier must comply
ǁŝƚŚƚŚĞƌĞĐŽƌĚƌĞƚĞŶƟŽŶƌĞƋƵŝƌĞŵĞŶƚƐĚĞƚĂŝůĞĚŝŶϮ͘&͘Z͘ΑϮϬϬ͘ϯϯϯ͘dŚĞ^ƵƉƉůŝĞƌĨƵƌƚŚĞƌ ĐĞƌƟĮĞƐƚŚĂƚŝƚǁŝůůƌĞƚĂŝŶĂůůƌĞĐŽƌĚƐĂƐƌĞƋƵŝƌĞĚďLJϮ͘&͘Z͘ΑϮϬϬ͘ϯϯϯĨŽƌĂƉĞƌŝŽĚŽĨϯLJĞĂƌƐĂŌĞƌ grantees or ƐƵďŐƌĂŶƚĞĞƐƐƵďŵŝƚĮŶĂůĞdžƉĞŶĚŝƚƵƌĞƌĞƉŽƌƚƐŽƌƋƵĂƌƚĞƌůLJŽƌĂŶŶƵĂůĮŶĂŶĐŝĂů ƌĞƉŽƌƚƐ͕ĂƐĂƉƉůŝĐĂďůĞ͕ĂŶĚĂůůŽƚŚĞƌƉĞŶĚŝŶŐŵĂƩĞƌƐĂƌĞĐůŽƐĞĚ͘
ix) ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, ^ƵƉƉůŝĞƌŵƵƐƚĐŽŵƉůLJǁŝƚŚƚŚĞŵĂŶĚĂƚŽƌLJƐƚĂŶĚĂƌĚƐĂŶĚƉŽůŝĐŝĞƐƌĞůĂƟŶŐƚŽĞŶĞƌŐLJĞĸĐŝĞŶĐLJ ǁŚŝĐŚĂƌĞĐŽŶƚĂŝŶĞĚŝŶƚŚĞƐƚĂƚĞĞŶĞƌŐLJĐŽŶƐĞƌǀĂƟŽŶƉůĂŶŝƐƐƵĞĚŝŶĐŽŵƉůŝĂŶĐĞǁŝƚŚƚŚĞ ŶĞƌŐLJ
WŽůŝĐLJĂŶĚŽŶƐĞƌǀĂƟŽŶĐƚ͘
x) BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and ŽƉĞŶĐŽŵƉĞƟƟŽŶ͘
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xi)
^^dKZ
KZ^;Ϯ͘&͘Z͘ΑϮϬϬ͘ϯϯϲͿ͘ Supplier agrees that duly authorized ƌĞƉƌĞƐĞŶƚĂƟǀĞƐŽĨĂĨĞĚĞƌĂůĂŐĞŶĐLJŵƵƐƚŚĂǀĞĂĐĐĞƐƐƚŽĂŶLJŬƐ͕ĚŽĐƵŵĞŶƚƐ͕ƉĂƉĞƌƐĂŶĚ ƌĞĐŽƌĚƐŽĨ^ƵƉƉůŝĞƌƚŚĂƚĂƌĞĚŝƌĞĐƚůLJƉĞƌƟŶĞŶƚƚŽ^ƵƉƉůŝĞƌ͛ƐĚŝƐĐŚĂƌŐĞŽĨŝƚƐŽďůŝŐĂƟŽŶƐƵŶĚĞƌƚŚŝƐ Agreement for the purpose oĨŵĂŬŝŶŐĂƵĚŝƚƐ͕ĞdžĂŵŝŶĂƟŽŶƐ͕ĞdžĐĞƌƉƚƐ͕ĂŶĚƚƌĂŶƐĐƌŝƉƟŽŶƐ͘dŚĞ ƌŝŐŚƚĂůƐŽŝŶĐůƵĚĞƐƟŵĞůLJĂŶĚƌĞĂƐŽŶĂďůĞĂĐĐĞƐƐƚŽ^ƵƉƉůŝĞƌ͛ƐƉĞƌƐŽŶŶĞůĨŽƌƚŚĞƉƵƌƉŽƐĞŽĨ ŝŶƚĞƌǀŝĞǁĂŶĚĚŝƐĐƵƐƐŝŽŶƌĞůĂƟŶŐƚŽƐƵĐŚĚŽĐƵŵĞŶƚƐ͘
xii) WZKhZ
D
EdK&Z
Ks
Z
Dd
Z/>^;Ϯ͘&͘Z͘ΑϮϬϬ͘ϯϮϮͿ͘A non-ĨĞĚĞƌĂůĞŶƟƚLJ
ƚŚĂƚŝƐĂƐƚĂƚĞĂŐĞŶĐLJŽƌĂŐĞŶĐLJŽĨĂƉŽůŝƟĐĂůƐƵďĚŝǀŝƐŝŽŶŽĨĂƐƚĂƚĞĂŶĚŝƚƐĐŽŶƚƌĂĐƚŽƌƐŵƵƐƚ ĐŽŵƉůLJǁŝƚŚ^ĞĐƟŽŶϲϬϬϮŽĨƚŚĞ^ŽůŝĚtĂƐƚĞŝƐƉŽƐĂůĐƚ͕ĂƐĂŵĞŶĚĞĚďLJƚŚĞZĞƐŽƵƌĐĞ ŽŶƐĞƌǀĂƟŽŶĂŶĚZĞĐŽǀĞƌLJĐƚ͘dŚĞƌĞƋƵŝƌĞŵĞŶƚƐŽĨ^ĞĐƟŽŶϲϬϬϮŝŶĐůƵĚĞƉƌŽĐƵƌŝŶŐŽŶůLJŝƚĞŵƐ ĚĞƐŝŐŶĂƚĞĚŝŶŐƵŝĚĞůŝŶĞƐŽĨƚŚĞ
ŶǀŝƌŽŶŵĞŶƚĂůWƌŽƚĞĐƟŽŶŐĞŶĐLJ;
WͿĂƚϰϬ͘&͘Z͘ΑϮϰϳƚŚĂƚ
ĐŽŶƚĂŝŶƚŚĞŚŝŐŚĞƐƚƉĞƌĐĞŶƚĂŐĞŽĨƌĞĐŽǀĞƌĞĚŵĂƚĞƌŝĂůƐƉƌĂĐƟĐĂďůĞ͕ consistent with maintaining a ƐĂƟƐĨĂĐƚŽƌLJůĞǀĞůŽĨĐŽŵƉĞƟƟŽŶ͕ǁŚĞƌĞƚŚĞƉƵƌĐŚĂƐĞƉƌŝĐĞŽĨƚŚĞŝƚĞŵĞdžĐĞĞĚƐΨϭϬ͕ϬϬϬŽƌƚŚĞ ǀĂůƵĞŽĨƚŚĞƋƵĂŶƟƚLJĂĐƋƵŝƌĞĚĚƵƌŝŶŐƚŚĞƉƌĞĐĞĚŝŶŐĮƐĐĂůLJĞĂƌĞdžĐĞĞĚĞĚΨϭϬ͕ϬϬϬ͖ƉƌŽĐƵƌŝŶŐ solid waste management services in a manner that maximizes energy and resource recovery; ĂŶĚĞƐƚĂďůŝƐŚŝŶŐĂŶĂĸƌŵĂƟǀĞƉƌŽĐƵƌĞŵĞŶƚƉƌŽŐƌĂŵĨŽƌƉƌŽĐƵƌĞŵĞŶƚŽĨƌĞĐŽǀĞƌĞĚŵĂƚĞƌŝĂůƐ ŝĚĞŶƟĮĞĚŝŶƚŚĞ
WŐƵŝĚĞůŝŶĞƐ͘
xiii) &
Z>^
>;^Ϳ͕>K'K^͕E&>'^͘ The Supplier cannot use the seal(s), logos, crests, ŽƌƌĞƉƌŽĚƵĐƟŽŶƐŽĨŇĂŐƐŽƌůŝŬĞŶĞƐƐĞƐŽĨ&ĞĚĞƌĂůĂŐĞŶĐLJŽĸĐŝĂůƐǁŝƚŚŽƵƚƐƉĞĐŝĮĐƉƌĞ-approval.
xiv) NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party ƚŽƚŚŝƐŐƌĞĞŵĞŶƚŽƌĂŶLJƉƵƌĐŚĂƐĞďLJĂWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJĂŶĚŝƐŶŽƚƐƵďũĞĐƚƚŽĂŶLJŽďůŝŐĂƟŽŶƐ
ŽƌůŝĂďŝůŝƟĞƐƚŽƚŚĞWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJ͕^ƵƉƉůŝĞƌ͕ŽƌĂŶLJŽƚŚĞƌƉĂƌƚLJƉĞƌƚĂŝŶŝŶŐƚŽĂŶLJŵĂƩĞƌ ƌĞƐƵůƟŶŐĨƌŽŵƚhe Agreement or any purchase by an authorized user.
xv) PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The ŽŶƚƌĂĐƚŽƌĂĐŬŶŽǁůĞĚŐĞƐƚŚĂƚϯϭh͘^͘͘Αϯϴ;ĚŵŝŶŝƐƚƌĂƟǀĞZĞŵĞĚŝĞƐĨŽƌ&ĂůƐĞůĂŝŵƐĂŶĚ ^ƚĂƚĞŵĞŶƚƐͿĂƉƉůŝĞƐƚŽƚŚĞ^ƵƉƉůŝĞƌ͛ƐĂĐƟŽŶƐƉĞƌƚĂŝŶŝŶŐƚŽƚŚŝƐŐƌĞĞŵĞŶƚŽƌĂŶLJƉƵƌĐŚĂƐĞďLJĂ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJ͘
xvi) FEDERAL DEBT. dŚĞ^ƵƉƉůŝĞƌĐĞƌƟĮĞƐƚŚĂƚŝƚŝƐŶŽŶ-ĚĞůŝŶƋƵĞŶƚŝŶŝƚƐƌĞƉĂLJŵĞŶƚŽĨĂŶLJ ĨĞĚĞƌĂůĚĞďƚ͘
džĂŵƉůĞƐŽĨƌĞůĞǀĂŶƚĚĞďƚŝŶĐůƵĚĞĚĞůŝŶƋƵĞŶƚƉĂLJƌŽůůĂŶĚŽƚŚĞƌƚĂdžĞƐ͕ĂƵĚŝƚ ĚŝƐĂůůŽǁĂŶĐĞ͕ĂŶĚďĞŶĞĮƚŽǀĞƌƉĂLJŵĞŶƚƐ͘
xvii) CONFLICTS OF INTEREST. dŚĞ^ƵƉƉůŝĞƌŵƵƐƚŶŽƟĨLJƚŚĞh͘^͘KĸĐĞŽĨ'ĞŶĞƌĂů^ĞƌǀŝĐĞƐ͕ ^ŽƵƌĐĞǁĞůů͕ĂŶĚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJĂƐƐŽŽŶĂƐƉŽƐƐŝďůĞŝĨƚŚŝƐŐƌĞĞŵĞŶƚŽƌĂŶLJĂƐƉĞĐƚƌĞůĂƚĞĚ ƚŽƚŚĞĂŶƟĐŝƉĂƚĞĚǁŽƌŬƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚƌĂŝƐĞƐĂŶĂĐƚƵĂůŽƌƉŽƚĞŶƟĂůĐŽŶŇŝĐƚŽĨŝŶƚĞƌĞƐƚ(as ĚĞƐĐƌŝďĞĚŝŶϮ͘&͘Z͘WĂƌƚϮϬϬͿ͘dŚĞ^ƵƉƉůŝĞƌŵƵƐƚĞdžƉůĂŝŶƚŚĞĂĐƚƵĂůŽƌƉŽƚĞŶƟĂůĐŽŶŇŝĐƚŝŶ ǁƌŝƟŶŐŝŶƐƵĸĐŝĞŶƚĚĞƚĂŝůƐŽƚŚĂƚƚŚĞh͘^͘KĸĐĞŽĨ'ĞŶĞƌĂů^ĞƌǀŝĐĞƐ͕^ŽƵƌĐĞǁĞůů͕ĂŶĚ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJĂƌĞĂďůĞƚŽĂƐƐĞƐƐƚŚĞĂĐƚƵĂůŽƌƉŽƚĞŶƟĂůĐŽŶŇŝĐƚ͖ĂŶĚƉƌŽǀŝĚĞĂŶLJĂĚĚŝƟŽŶĂů ŝŶĨŽƌŵĂƟŽŶĂƐŶĞĐĞƐƐĂƌLJŽƌƌĞƋƵĞƐƚĞĚ͘
xviii) h͘^͘
y
hd/s
KZ
ZϭϯϮϮϰ͘ The Supplier, and its subcontractors, must comply with h͘^͘
džĞĐƵƟǀĞKƌĚĞƌϭϯϮϮϰĂŶĚh͘^͘>ĂǁƐƚŚĂƚƉƌŽŚŝďŝƚƚƌĂŶƐĂĐƟŽŶƐǁŝƚŚĂŶĚƉƌŽǀŝƐŝŽŶŽĨ ƌĞƐŽƵƌĐĞƐĂŶĚƐƵƉƉŽƌƚƚŽŝŶĚŝǀŝĚƵĂůƐĂŶĚŽƌŐĂŶŝnjĂƟŽŶƐĂƐƐŽĐŝĂƚĞĚǁŝƚŚƚĞƌƌŽƌŝƐŵ͘
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xix) PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE ^
Zs/
^KZ
Yh/WD
Ed ͘ dŽƚŚĞĞdžƚĞŶƚĂƉƉůŝĐĂďůĞ͕^ƵƉƉůŝĞƌĐĞƌƟĮĞƐƚŚĂƚĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨ ƚŚŝƐŐƌĞĞŵĞŶƚŝƚǁŝůůĐŽŵƉůLJǁŝƚŚĂƉƉůŝĐĂďůĞƌĞƋƵŝƌĞŵĞŶƚƐŽĨϮ͘&͘Z͘ΑϮϬϬ͘Ϯϭϲ͘
xx) DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier ĐĞƌƟĮĞƐƚŚĂƚĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͕^ƵƉƉůŝĞƌǁŝůůĐŽŵƉůLJǁŝƚŚĂƉƉůŝĐĂďůĞ ƌĞƋƵŝƌĞŵĞŶƚƐŽĨϮ͘&͘Z͘ΑϮϬϬ͘ϯϮϮ͘
ƌƟĐůĞϮ͗
^ŽƵƌĐĞǁĞůůĂŶĚ^ƵƉƉůŝĞƌKďůŝŐĂƟŽŶƐ
dŚĞd ĞƌŵƐŝŶƚŚŝƐƌƟĐůĞϮƌĞůĂƚĞƐƉĞĐŝĮĐĂůůLJƚŽ^ŽƵƌĐĞǁĞůůĂŶĚŝƚƐĂĚŵŝŶŝƐƚƌĂƟŽŶŽĨƚŚŝƐDĂƐƚĞƌ ŐƌĞĞŵĞŶƚǁŝƚŚ^ƵƉƉůŝĞƌĂŶĚ^ƵƉƉůŝĞƌ͛ƐŽďůŝŐĂƟŽŶƐƚŚĞƌĞƵŶĚĞƌ ͘
1) Authorized Sellers͘^ƵƉƉůŝĞƌŵƵƐƚƉƌŽǀŝĚĞ^ŽƵƌĐĞǁĞůůĂĐƵƌƌĞŶƚŵĞĂŶƐƚŽǀĂůŝĚĂƚĞŽƌĂƵƚŚĞŶƟĐĂƚĞ ^ƵƉƉůŝĞƌ͛ƐĂƵƚŚŽƌŝnjĞĚĚĞĂůĞƌƐ͕ĚŝƐƚƌŝďƵƚŽƌƐ͕ŽƌƌĞƐĞůůĞƌƐǁŚŝĐŚŵĂLJĐŽŵƉůĞƚĞƚƌĂŶƐĂĐƟŽŶƐŽĨ/ŶĐůƵĚĞĚ ^ŽůƵƟŽŶƐŽīĞƌĞĚƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚ͘^ŽƵƌĐĞǁĞůůŵĂLJƌĞƋƵĞƐƚƵƉĚĂƚĞĚŝŶĨŽƌŵĂƟŽŶŝŶŝƚƐ ĚŝƐĐƌĞƟŽŶ͕ĂŶĚ^ƵƉƉůŝĞƌĂŐƌĞĞƐƚŽƉƌŽǀŝĚĞƌĞƋƵĞƐƚĞĚŝŶĨŽƌŵĂƟŽŶǁŝƚŚŝŶĂƌĞĂƐŽŶĂďůĞƟŵĞ͘
2) Product and Price Changes Requirements. ^ƵƉƉůŝĞƌŵĂLJƌĞƋƵĞƐƚ/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐchanges, ĂĚĚŝƟŽŶƐ͕ŽƌĚĞůĞƟŽŶƐĂƚĂŶLJƟŵĞ͘ůůƌĞƋƵĞƐƚƐŵƵƐƚďĞŵĂĚĞŝŶǁƌŝƟŶŐďLJƐƵďŵŝƫŶŐĂ^ŽƵƌĐĞǁĞůů WƌŝĐĞĂŶĚWƌŽĚƵĐƚŚĂŶŐĞZĞƋƵĞƐƚ&ŽƌŵƚŽ^ŽƵƌĐĞǁĞůů͘ƚĂŵŝŶŝŵƵŵ͕ƚŚĞƌĞƋƵĞƐƚŵƵƐƚ͗ x /ĚĞŶƟĨLJƚŚĞĂƉƉůŝĐĂďůĞ^ŽƵƌĐĞǁĞůůŐƌĞĞŵĞŶƚŶƵŵďĞƌ͖
x ůĞĂƌůLJƐƉĞĐŝĨLJƚŚĞƌĞƋƵĞƐƚĞĚĐŚĂŶŐĞ͖
x WƌŽǀŝĚĞƐƵĸĐŝĞŶƚĚĞƚĂŝůƚŽũƵƐƟĨLJƚŚĞƌĞƋƵĞƐƚĞĚĐŚĂŶŐĞ͖ x /ŶĚŝǀŝĚƵĂůůLJůŝƐƚĂůů/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐĂīĞĐƚĞĚďLJƚŚĞƌĞƋƵĞƐƚĞĚĐŚĂŶŐĞ͕ĂůŽŶŐǁŝƚŚƚŚĞ ƌĞƋƵĞƐƚĞĚĐŚĂŶŐĞ;Ğ͘Ő͕͘ĂĚĚŝƟŽŶ͕ĚĞůĞƟŽŶ͕ƉƌŝĐĞĐŚĂŶŐĞͿ͖ĂŶĚ x /ŶĐůƵĚĞĂĐŽŵƉůĞƚĞƌĞƐƚĂƚĞŵĞŶƚŽĨWƌŝĐŝŶŐ>ŝƐƚǁŝƚŚƚŚĞĞīĞĐƟǀĞĚĂƚĞŽĨƚŚĞŵŽĚŝĮĞĚƉƌŝĐŝŶŐ͕ ŽƌƉƌŽĚƵĐƚĂĚĚŝƟŽŶŽƌĚĞůĞƟŽŶ͘dŚĞŶĞǁƉƌŝĐŝŶŐƌĞƐƚĂƚĞŵĞŶƚŵƵƐƚŝŶĐůƵĚĞĂůů/ŶĐůƵĚĞĚ ^ŽůƵƟŽŶƐŽīĞƌĞĚ͕ĞǀĞŶĨŽƌƚŚŽƐĞŝƚĞŵƐǁŚĞƌĞƉƌŝĐŝŶŐƌĞŵĂŝŶƐƵŶĐŚĂŶŐĞĚ͘
ĨƵůůLJĞdžĞĐƵƚĞĚ^ŽƵƌĐĞǁĞůůWƌŝĐĞĂŶĚWƌŽĚƵĐƚŚĂŶŐĞZĞƋƵĞƐƚ&ŽƌŵǁŝůůďĞĐŽŵĞĂŶĂŵĞŶĚŵĞŶƚƚŽ this Agreement and will be incorporated by reference.
ϯͿ ƵƚŚŽƌŝnjĞĚZĞƉƌĞƐĞŶƚĂƟǀĞ͘ ^ƵƉƉůŝĞƌǁŝůůĂƐƐŝŐŶĂŶƵƚŚŽƌŝnjĞĚZĞƉƌĞƐĞŶƚĂƟǀĞƚŽ^ŽƵƌĐĞǁĞůůĨŽƌƚŚŝƐ ŐƌĞĞŵĞŶƚĂŶĚŵƵƐƚƉƌŽǀŝĚĞƉƌŽŵƉƚŶŽƟĐĞƚŽ^ŽƵƌĐĞǁĞůůŝĨƚŚĂƚƉĞƌƐŽŶŝƐĐŚĂŶŐĞĚ͘dŚĞƵƚŚŽƌŝnjĞĚ ZĞƉƌĞƐĞŶƚĂƟǀĞǁŝůůďĞƌĞƐƉŽŶƐŝďůĞĨŽƌ͗
x Maintenance and management of this Agreement;
x
dŝŵĞůLJƌĞƐƉŽŶƐĞƚŽĂůů^ŽƵƌĐĞǁĞůůĂŶĚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJŝŶƋƵŝƌŝĞƐ͖ĂŶĚ
x WĂƌƟĐŝƉĂƟŽŶŝŶƌĞǀŝĞǁƐǁŝƚŚ^ŽƵƌĐĞǁĞůů͘
^ŽƵƌĐĞǁĞůůΖƐƵƚŚŽƌŝnjĞĚZĞƉƌĞƐĞŶƚĂƟǀĞŝƐŝƚƐŚŝĞĨWƌŽĐƵƌĞŵĞŶƚKĸĐĞƌ.
4) WĞƌĨŽƌŵĂŶĐĞZĞǀŝĞǁƐ͘ Supplier will perform a minimum of one review with Sourcewell per ĂŐƌĞĞŵĞŶƚLJĞĂƌ͘dŚĞƌĞǀŝĞǁǁŝůůĐŽǀĞƌƚƌĂŶƐĂĐƟŽŶƐƚŽWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐ͕ƉƌŝĐŝŶŐĂŶĚƚĞƌŵƐ͕
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ĂĚŵŝŶŝƐƚƌĂƟǀĞĨĞĞƐ͕ƐĂůĞƐĚĂƚĂƌĞƉŽƌƚƐ͕ƉĞƌĨŽƌŵĂŶĐĞŝƐƐƵĞƐ͕ƐƵƉƉůLJ chain issues, customer issues, and ĂŶLJŽƚŚĞƌŶĞĐĞƐƐĂƌLJŝŶĨŽƌŵĂƟŽŶ͘
5) ^ĂůĞƐZĞƉŽƌƟŶŐZĞƋƵŝƌĞĚ͘ ^ƵƉƉůŝĞƌŝƐƌĞƋƵŝƌĞĚĂƐĂŵĂƚĞƌŝĂůĞůĞŵĞŶƚƚŽƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚƚŽ ƌĞƉŽƌƚĂůůĐŽŵƉůĞƚĞĚƚƌĂŶƐĂĐƟŽŶƐǁŝƚŚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐƵƟůŝnjŝŶŐƚŚŝƐŐƌĞĞŵĞŶƚ͘&ĂŝůƵƌĞƚŽ
provide complete and accurate ƌĞƉŽƌƚƐĂƐĚĞĮŶĞĚŚĞƌĞŝŶǁŝůůďĞĂŵĂƚĞƌŝĂůďƌĞĂĐŚŽĨƚŚĞŐƌĞĞŵĞŶƚ ĂŶĚ^ŽƵƌĐĞǁĞůůƌĞƐĞƌǀĞƐƚŚĞƌŝŐŚƚƚŽƉƵƌƐƵĞĂůůƌĞŵĞĚŝĞƐĂǀĂŝůĂďůĞĂƚůĂǁŝŶĐůƵĚŝŶŐĐĂŶĐĞůůĂƟŽŶŽĨ this Agreement.
6) ZĞƉŽƌƟŶŐZĞƋƵŝƌĞŵĞŶƚƐ͘ ^ƵƉƉůŝĞƌŵƵƐƚƉƌŽǀŝĚĞ^ŽƵƌĐĞǁĞůůĂŶĂĐƟǀŝƚLJƌĞƉŽƌƚŽĨĂůůƚƌĂŶƐĂĐƟŽŶƐ ĐŽŵƉůĞƚĞĚƵƟůŝnjŝŶŐƚŚŝƐŐƌĞĞŵĞŶƚ͘ZĞƉŽƌƚƐĂƌĞĚƵĞĂƚůĞĂƐƚŽŶĐĞĞĂĐŚĐĂůĞŶĚĂƌƋƵĂƌƚĞƌ;ZĞƉŽƌƟŶŐ WĞƌŝŽĚͿ͘ZĞƉŽƌƚƐŵƵƐƚďĞƌĞĐĞŝǀĞĚŶŽůĂƚĞƌƚŚĂŶϰϱĐĂůĞŶĚĂƌĚĂLJƐĂŌĞƌƚŚĞĞŶĚŽĨĞĂch calendar ƋƵĂƌƚĞƌ ͘^ƵƉƉůŝĞƌŵĂLJƌĞƉŽƌƚŽŶĂŵŽƌĞĨƌĞƋƵĞŶƚďĂƐŝƐŝŶŝƚƐĚŝƐĐƌĞƟŽŶ͘ZĞƉŽƌƚƐŵƵƐƚďĞƉƌŽǀŝĚĞĚ ƌĞŐĂƌĚůĞƐƐŽĨƚŚĞĂŵŽƵŶƚŽĨĐŽŵƉůĞƚĞĚƚƌĂŶƐĂĐƟŽŶƐĚƵƌŝŶŐƚŚĂƚƋƵĂƌƚĞƌ;ŝ͘Ğ͕͘ŝĨƚŚĞƌĞĂƌĞŶŽƐĂůĞƐ͕ Supplier must submit a ƌĞƉŽƌƚŝŶĚŝĐĂƟŶŐŶŽƐĂůĞƐǁĞƌĞŵĂĚĞͿ͘
dŚĞZĞƉŽƌƚŵƵƐƚĐŽŶƚĂŝŶƚŚĞĨŽůůŽǁŝŶŐĮĞůĚƐ͗
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJEĂŵĞ;Ğ͘Ő͕͘ŝƚLJŽĨ^ƚĂƉůĞƐ,ŝŐŚǁĂLJĞƉĂƌƚŵĞŶƚͿ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJWŚLJƐŝĐĂů^ƚƌĞĞƚĚĚƌĞƐƐ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJŝƚLJ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJ^ƚĂƚĞͬWƌŽǀŝŶĐĞ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJŝƉͬWŽƐƚĂůŽĚĞ͖
x ^ŽƵƌĐĞǁĞůůWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJAccount Number;
x dƌĂŶƐĂĐƟŽŶĞƐĐƌŝƉƟŽŶ͖
x dƌĂŶƐĂĐƟŽŶWƵƌĐŚĂƐĞĚWƌŝĐĞ͖
x ^ŽƵƌĐĞǁĞůůĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƉƉůŝĞĚ͖ĂŶĚ
x ĂƚĞdƌĂŶƐĂĐƟŽŶǁĂƐŝŶǀŽŝĐĞĚͬƐĂůĞǁĂƐƌĞĐŽŐŶŝnjĞĚĂƐƌĞǀĞŶƵĞďLJ^ƵƉƉůŝĞƌ ͘
If collected by Supplier, ƚŚĞZĞƉŽƌƚŵĂLJŝŶĐůƵĚĞƚŚĞĨŽůůŽǁŝŶŐĮĞůĚƐĂƐĂǀĂŝůĂďůĞ͗ x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJŽŶƚĂĐƚEĂŵĞ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJŽŶƚĂĐƚ
ŵĂŝůĚĚƌĞƐƐ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJŽŶƚĂĐƚdĞůĞƉŚŽŶĞEƵŵďĞƌ͖
7) ĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞ͘ /ŶĐŽŶƐŝĚĞƌĂƟŽŶĨŽƌƚŚĞƐƵƉƉŽƌƚĂŶĚƐĞƌǀŝĐĞƐƉƌŽǀŝĚĞĚďLJ^ŽƵƌĐĞǁĞůů͕^ƵƉƉůŝĞƌ ǁŝůůƉĂLJĂŶĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƚŽ^ŽƵƌĐĞǁĞůůŽŶĂůůĐŽŵƉůĞƚĞĚƚƌĂŶƐĂĐƟŽŶƐƚŽWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐ
ƵƟůŝnjŝŶŐƚŚŝƐŐƌĞĞŵĞŶƚ͘^ƵƉƉůŝĞƌǁŝůůŝŶĐůƵĚĞŝƚƐĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞǁŝƚŚin its proposed pricing. ^ƵƉƉůŝĞƌŵĂLJŶŽƚĚŝƌĞĐƚůLJĐŚĂƌŐĞWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐƚŽŽīƐĞƚƚŚĞĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞ͘
8) &ĞĞĂůĐƵůĂƟŽŶ͘ ^ƵƉƉůŝĞƌ͛ƐĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƉĂLJĂďůĞƚŽ^ŽƵƌĐĞǁĞůůǁŝůůďĞĐĂůĐƵůĂƚĞĚĂƐĂƐƚĂƚĞĚ ƉĞƌĐĞŶƚĂŐĞ;ůŝƐƚĞĚŝŶ^ƵƉƉůŝĞƌ͛ƐWƌŽƉŽƐĂůͿŽĨĂůůĐŽŵƉůĞƚĞĚƚƌĂŶƐĂĐƟŽŶƐƵƟůŝnjŝŶŐƚŚŝƐDĂƐƚĞƌ ŐƌĞĞŵĞŶƚǁŝƚŚŝŶƚŚĞƉƌĞĐĞĚŝŶŐZĞƉŽƌƟŶŐWĞƌŝŽĚ͘ For certain categories, a ŇĂƚĨĞĞ may be proposed. dŚĞĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞǁŝůůďĞƐƚĂƚĞĚŝŶ^ƵƉƉůŝĞƌ͛ƐWƌŽƉŽƐĂů.
9) &ĞĞZĞŵŝƩĂŶĐĞ͘ ^ƵƉƉůŝĞƌǁŝůůƌĞŵŝƚĨĞĞƚŽ^ŽƵƌĐĞǁĞůůŶŽůĂƚĞƌƚŚĂŶϰϱĐĂůĞŶĚĂƌĚĂLJƐĂŌĞƌƚŚĞĐůŽƐĞ ŽĨƚŚĞƉƌĞĐĞĚŝŶŐĐĂůĞŶĚĂƌƋƵĂƌƚĞƌŝŶĐŽŶũƵŶĐƟŽŶǁŝƚŚ^ƵƉƉůŝĞƌ͛ƐZĞƉŽƌƟŶŐWĞƌŝŽĚŽďůŝŐĂƟŽŶƐ ĚĞĮŶĞĚŚĞƌĞŝŶ͘WĂLJŵĞŶƚƐƐŚŽƵůĚŶŽƚĞƚŚĞ^ƵƉƉůŝĞƌ͛ƐŶĂŵĞĂŶĚ^ŽƵƌĐĞǁĞůů -assigned Agreement
number in the memo; and must be either mailed to Sourcewell ĂďŽǀĞ͞ƩŶ͗ĐĐŽƵŶƚƐZĞĐĞŝǀĂďůĞ͟Žƌ
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ƌĞŵŝƩĞĚĞůĞĐƚƌŽŶŝĐĂůůLJƚŽ^ŽƵƌĐĞǁĞůů͛ƐďĂŶŬŝŶŐŝŶƐƟƚƵƟŽŶƉĞƌ^ŽƵƌĐĞǁĞůů͛Ɛ&ŝŶĂŶĐĞĚĞƉĂƌƚŵĞŶƚ ŝŶƐƚƌƵĐƟŽŶƐ͘
10) Noncompliance. Sourcewell reserves the right to seek all remedies available at law for unpaid or ƵŶĚĞƌƉĂŝĚĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƐĚƵĞƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚ͘&ĂŝůƵƌĞƚŽƌĞŵŝƚƉĂLJŵĞŶƚ͕ĚĞůŝŶƋƵĞŶƚ payments͕ƵŶĚĞƌƉĂLJŵĞŶƚƐ͕ŽƌŽƚŚĞƌĚĞǀŝĂƟŽŶƐĨƌŽŵƚŚĞƌĞƋƵŝƌĞŵĞŶƚƐŽĨƚŚŝƐŐƌĞĞŵĞŶƚŵĂLJďĞ ĚĞĞŵĞĚĂŵĂƚĞƌŝĂůďƌĞĂĐŚĂŶĚŵĂLJƌĞƐƵůƚŝŶĐĂŶĐĞůůĂƟŽŶŽĨƚŚŝƐŐƌĞĞŵĞŶƚĂŶĚĚŝƐďĂƌŵĞŶƚĨƌŽŵ future Agreements.
11) Audit Requirements. Pursuant to Minn. Stat. Α 16C.05, subdivision 5, the books, records, ĚŽĐƵŵĞŶƚƐ͕ĂŶĚĂĐĐŽƵŶƟŶŐƉƌŽĐĞĚƵƌĞƐĂŶĚƉƌĂĐƟĐĞƐƌĞůĞǀĂŶƚƚŽƚŚŝƐŐƌĞĞŵĞŶƚĂƌĞƐƵďũĞĐƚƚŽ ĞdžĂŵŝŶĂƟŽŶďLJ^ŽƵƌĐĞǁĞůůand the Minnesota State Auditor for a minimum of six years from the end ŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͘^ƵƉƉůŝĞƌĂŐƌĞĞƐƚŽĨƵůůLJĐŽŽƉĞƌĂƚĞǁŝƚŚ^ŽƵƌĐĞǁĞůůŝŶĂƵĚŝƟŶŐƚƌĂŶƐĂĐƟŽŶƐƵŶĚĞƌ ƚŚŝƐŐƌĞĞŵĞŶƚƚŽĞŶƐƵƌĞĐŽŵƉůŝĂŶĐĞǁŝƚŚƉƌŝĐŝŶŐƚĞƌŵƐ͕ĐŽƌƌĞĐƚĐĂůĐƵůĂƟŽŶĂŶĚƌĞŵŝƩance of ĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƐ͕ĂŶĚǀĞƌŝĮĐĂƟŽŶŽĨƚƌĂŶƐĂĐƟŽŶƐĂƐŵĂLJďĞƌĞƋƵĞƐƚĞĚďLJĂWĂƌƟĐŝƉĂƟŶŐ ŶƟƚLJŽƌ
Sourcewell.
12) Assignment, Transfer, and ĚŵŝŶŝƐƚƌĂƟǀĞŚĂŶŐĞƐ͘Supplier may not assign or otherwise transfer its ƌŝŐŚƚƐŽƌŽďůŝŐĂƟŽŶƐƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚǁŝƚŚŽƵƚƚŚĞƉƌŝŽƌǁƌŝƩĞŶĐŽŶƐĞŶƚŽĨ^ŽƵƌĐĞǁĞůů͘^ƵĐŚ consent will not be unreasonably withheld. Sourcewell reserves the right to unilaterally assign all or ƉŽƌƟŽŶƐŽĨƚŚŝƐŐƌĞĞŵĞŶƚǁŝƚŚŝŶŝƚƐƐŽůĞĚŝƐĐƌĞƟŽŶƚŽĂĚĚƌĞƐƐĐŽƌƉŽƌĂƚĞƌĞƐƚƌƵĐƚƵƌŝŶŐƐ͕ŵĞƌŐĞƌƐ͕ ĂĐƋƵŝƐŝƟŽŶƐ͕ŽƌŽƚŚĞƌĐŚĂŶŐĞƐƚŽƚŚĞResponsible Party and named in the Agreement. Any prohibited assignment is ŝŶǀĂůŝĚ͘hƉŽŶƌĞƋƵĞƐƚ ^ŽƵƌĐĞǁĞůůŵĂLJŵĂŬĞĂĚŵŝŶŝƐƚƌĂƟǀĞĐŚĂŶŐĞƐƚŽĂŐƌĞĞŵĞŶƚ ĚŽĐƵŵĞŶƚĂƟŽŶƐƵĐŚĂƐŶĂŵĞĐŚĂŶŐĞƐ͕ĂĚĚƌĞƐƐĐŚĂŶŐĞƐ͕ĂŶĚŽƚŚĞƌŶŽŶ-material updates as determined ǁŝƚŚŝŶŝƚƐƐŽůĞĚŝƐĐƌĞƟŽŶ͘
ϭϯͿ Amendments. ŶLJŵĂƚĞƌŝĂůĐŚĂŶŐĞƚŽƚŚŝƐŐƌĞĞŵĞŶƚŵƵƐƚďĞĞdžĞĐƵƚĞĚŝŶǁƌŝƟŶŐƚŚƌŽƵŐŚĂŶ ĂŵĞŶĚŵĞŶƚĂŶĚǁŝůůŶŽƚďĞĞīĞĐƟǀĞƵŶƟůŝƚŚĂƐďĞĞŶĚƵůLJĞdžĞĐƵƚĞĚďLJƚŚĞƉĂƌƟĞƐ.
14) Waiver. Failure by Sourcewell to enforce any right under this Agreement will not be deemed a waiver ŽĨƐƵĐŚƌŝŐŚƚŝŶƚŚĞĞǀĞŶƚŽĨƚŚĞĐŽŶƟŶƵĂƟŽŶŽƌƌĞƉĞƟƟŽŶŽĨƚŚĞĐŝƌĐƵŵƐƚĂŶĐĞƐŐŝǀŝŶŐƌŝƐĞƚŽƐƵĐŚ right.
15) Complete Agreement. dŚŝƐŐƌĞĞŵĞŶƚƌĞƉƌĞƐĞŶƚƐƚŚĞĐŽŵƉůĞƚĞĂŐƌĞĞŵĞŶƚďĞƚǁĞĞŶƚŚĞƉĂƌƟĞƐ for ƚŚĞƐĐŽƉĞĂƐĚĞĮŶĞĚŚĞƌĞŝŶ͘^ƵƉƉůŝĞƌĂŶĚ^ŽƵƌĐĞǁĞůůŵĂLJĞŶƚĞƌŝŶƚŽƐĞƉĂƌĂƚĞǁƌŝƩĞŶĂŐƌĞĞŵĞŶƚƐ ƌĞůĂƟŶŐƐƉĞĐŝĮĐĂůůLJƚŽƚƌĂŶƐĂĐƟŽŶƐŽƵƚƐŝĚĞŽĨƚŚĞƐĐŽƉĞŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͘
16) ZĞůĂƟŽŶƐŚŝƉŽĨ^ŽƵƌĐĞǁĞůůĂŶĚ^ƵƉƉůŝĞƌ͘ This Agreement does not create a partnership, joint ǀĞŶƚƵƌĞ͕ŽƌĂŶLJŽƚŚĞƌƌĞůĂƟŽŶƐŚŝƉƐƵĐŚĂƐĞŵƉůŽLJĞĞ͕ŝŶĚĞƉĞŶĚĞŶƚĐŽŶƚƌĂĐƚŽƌ͕ŵĂƐƚĞƌ-servant, or principal-agent.
17) /ŶĚĞŵŶŝĮĐĂƟŽŶ͘ Supplier must indemnify, defend, save, and hold Sourcewell, including their agents ĂŶĚĞŵƉůŽLJĞĞƐ͕ŚĂƌŵůĞƐƐĨƌŽŵĂŶLJĐůĂŝŵƐŽƌĐĂƵƐĞƐŽĨĂĐƟŽŶ͕ŝŶĐ ůƵĚŝŶŐĂƩŽƌŶĞLJƐ͛ĨĞĞƐŝŶĐƵƌƌĞĚďLJ
Sourcewell, arising out of any act or omission in the performance of this Agreement by the Supplier ŽƌŝƚƐĂŐĞŶƚƐŽƌĞŵƉůŽLJĞĞƐ͖ƚŚŝƐŝŶĚĞŵŶŝĮĐĂƟŽŶŝŶĐůƵĚĞƐŝŶũƵƌLJŽƌĚĞĂƚŚƚŽƉĞƌƐŽŶ;ƐͿŽƌƉƌŽƉĞƌƚLJ ĂůůĞŐĞĚƚŽŚĂǀĞďĞĞŶĐĂƵƐĞĚďLJƐŽŵĞĚĞĨĞĐƚŝŶĚĞƐŝŐŶ͕ĐŽŶĚŝƟŽŶ͕ŽƌƉĞƌĨŽƌŵĂŶĐĞŽĨ/ŶĐůƵĚĞĚ ^ŽůƵƟŽŶƐƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚ͘^ŽƵƌĐĞǁĞůů͛ƐƌĞƐƉŽŶƐŝďŝůŝƚLJǁŝůůďĞŐŽǀĞƌŶĞĚďLJƚŚĞ^ƚĂƚĞŽĨ DŝŶŶĞƐŽƚĂ͛ƐdŽƌƚ>ŝĂďŝůŝƚLJĐƚ;DŝŶŶĞƐŽƚĂ^ƚĂƚƵƚĞƐŚĂƉƚĞƌϰϲϲͿĂŶĚŽƚŚĞƌĂƉƉůŝĐĂďůĞůĂǁ͘
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18) ĂƚĂWƌĂĐƟĐĞƐ͘ Supplier and Sourcewell acknowledge Sourcewell is subject to the Minnesota 'ŽǀĞƌŶŵĞŶƚĂƚĂWƌĂĐƟĐĞƐĐƚ͕DŝŶŶĞƐŽƚĂ^ƚĂƚƵƚĞƐŚĂƉƚĞƌϭϯ͘ƐŝƚĂƉƉůŝĞƐƚŽĂůůĚĂƚĂĐƌĞĂƚĞĚĂŶĚ ŵĂŝŶƚĂŝŶĞĚŝŶƉĞƌĨŽƌŵĂŶĐĞŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͕^ƵƉƉůŝĞƌŵĂLJďĞƐƵďũĞĐƚƚŽƚŚĞƌĞƋƵirements of this chapter.
19) Grant of License.
a) During the term of this Agreement:
i) ^ƵƉƉůŝĞƌWƌŽŵŽƟŽŶ͘ Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive ƌŝŐŚƚĂŶĚůŝĐĞŶƐĞƚŽƵƐĞƚŚĞƚƌĂĚĞŵĂƌŬ;ƐͿƉƌŽǀŝĚĞĚƚŽ^ƵƉƉůŝĞƌďLJ^ŽƵƌĐĞǁĞůůŝŶĂĚǀĞƌƟƐŝŶŐ͕ ƉƌŽŵŽƟŽŶĂůŵĂƚĞƌŝĂůƐ͕ĂŶĚŝŶĨŽƌŵĂƟŽŶĂůƐŝƚĞƐĨŽƌƚŚĞƉƵƌƉŽƐĞŽĨŵĂƌŬĞƟŶŐ^ŽƵƌĐĞǁĞůů͛Ɛ Agreement with Supplier.
ii) ^ŽƵƌĐĞǁĞůůWƌŽŵŽƟŽŶ͘ Supplier grants to Sourcewell a royalty-free, worldwide, non- ĞdžĐůƵƐŝǀĞƌŝŐŚƚĂŶĚůŝĐĞŶƐĞƚŽƵƐĞ^ƵƉƉůŝĞƌ͛ƐƚƌĂĚĞŵĂƌŬƐŝŶĂĚǀĞƌƟƐŝŶŐ͕ƉƌŽŵŽƟŽŶĂů ŵĂƚĞƌŝĂůƐ͕ĂŶĚŝŶĨŽƌŵĂƟŽŶĂůƐŝƚĞƐĨŽƌƚŚĞƉƵƌƉŽƐĞŽĨŵĂƌŬĞƟŶŐ^ƵƉƉůŝĞƌ͛ƐŐƌĞĞŵĞŶƚǁŝƚŚ Sourcewell.
b) Limited Right of Sublicense. The right and license granted herein includes a limited right of each ƉĂƌƚLJƚŽŐƌĂŶƚƐƵďůŝĐĞŶƐĞƐƚŽƚŚĞŝƌƌĞƐƉĞĐƟǀĞƐƵďƐŝĚŝĂƌŝĞƐ͕ĚŝƐƚƌŝďƵƚŽƌƐ͕ĚĞĂůĞƌƐ͕ƌĞƐĞůůĞƌƐ͕ ŵĂƌŬĞƟŶŐƌĞƉƌĞƐĞŶƚĂƟǀĞƐ͕ƉĂƌƚŶĞƌƐ͕ŽƌĂŐĞŶƚƐ;ĐŽůůĞĐƟǀĞůLJ͞WĞƌŵŝƩĞĚ^ƵďůŝĐĞŶƐĞĞƐ͟ͿŝŶ ĂĚǀĞƌƟƐŝŶŐ͕ƉƌŽŵŽƟŽŶĂů͕ŽƌŝŶĨŽƌŵĂƟŽŶĂůŵĂƚĞƌŝĂůƐĨŽƌƚŚĞƉƵƌƉŽƐĞŽĨŵĂƌŬĞƟŶŐƚŚĞWĂƌƟĞƐ͛ ƌĞůĂƟŽŶƐŚŝƉ͘ŶLJƐƵďůŝĐĞŶƐĞŐƌĂŶƚĞĚǁŝůůďĞƐƵďũĞĐƚƚŽƚŚĞƚĞƌŵƐĂŶĚĐŽŶĚŝƟŽŶƐŽĨƚŚŝƐƌƟĐůĞ͘
ĂĐŚƉĂƌƚLJǁŝůůďĞƌĞƐƉŽŶƐŝďůĞĨŽƌany breach of this ƐĞĐƟŽŶ ďLJĂŶLJŽĨƚŚĞŝƌƌĞƐƉĞĐƟǀĞ sublicensees.
c) hƐĞ͖YƵĂůŝƚLJŽŶƚƌŽů͘
i) EĞŝƚŚĞƌƉĂƌƚLJŵĂLJĂůƚĞƌƚŚĞŽƚŚĞƌƉĂƌƚLJ͛ƐƚƌĂĚĞŵĂƌŬƐĨƌŽŵƚŚĞĨŽƌŵƉƌŽǀŝĚĞĚĂŶĚŵƵƐƚ ĐŽŵƉůLJǁŝƚŚƌĞŵŽǀĂůƌĞƋƵĞƐƚƐĂƐƚŽƐƉĞĐŝĮĐƵƐĞƐŽĨŝƚƐƚƌĂĚĞŵĂƌŬƐŽƌůŽŐŽƐ.
ii)
ĂĐŚƉĂƌƚLJĂŐƌĞĞƐƚŽƵƐĞ͕ĂŶĚƚŽĐĂƵƐĞŝƚƐWĞƌŵŝƩĞĚ^ƵďůŝĐĞŶƐĞĞƐƚŽƵƐĞ͕ƚŚĞŽƚŚĞƌƉĂƌƚLJ͛Ɛ ƚƌĂĚĞŵĂƌŬƐŽŶůLJŝŶŐŽŽĚĨĂŝƚŚĂŶĚŝŶĂĚŝŐŶŝĮĞĚŵĂŶŶĞƌĐŽŶƐŝƐƚĞŶƚǁŝƚŚƐƵĐŚƉĂƌƚLJ͛ƐƵƐĞŽĨ ƚŚĞƚƌĂĚĞŵĂƌŬƐ͘
ĂĐŚƉĂƌƚLJŵĂLJŵĂŬĞǁƌŝƩĞŶŶŽƟĐĞƚŽƚŚĞŽƚŚĞƌƌĞŐĂƌĚŝŶg misuse under ƚŚŝƐƐĞĐƟŽŶ͘dŚĞŽīĞŶĚŝŶŐƉĂƌƚLJǁŝůůŚĂǀĞϯϬĚĂLJƐŽĨƚŚĞĚĂƚĞŽĨƚŚĞǁƌŝƩĞŶŶŽƟĐĞƚŽĐƵƌĞ ƚŚĞŝƐƐƵĞŽƌƚŚĞůŝĐĞŶƐĞͬƐƵďůŝĐĞŶƐĞǁŝůůďĞƚĞƌŵŝŶĂƚĞĚ͘
d) dĞƌŵŝŶĂƟŽŶ͘ hƉŽŶƚŚĞƚĞƌŵŝŶĂƟŽŶŽĨƚŚŝƐŐƌĞĞŵĞŶƚĨŽƌĂŶLJƌĞĂƐŽŶ͕ĞĂĐŚƉĂƌƚLJ͕ŝŶĐůƵĚŝŶŐ WĞƌŵŝƩĞĚ^ƵďůŝĐĞŶƐĞĞƐ͕ǁŝůůŚĂǀĞϯϬĚĂLJƐƚŽƌĞŵŽǀĞĂůůdƌĂĚĞŵĂƌŬƐĨƌŽŵƐŝŐŶĂŐĞ͕ǁĞďƐŝƚĞƐ͕ĂŶĚ ƚŚĞůŝŬĞďĞĂƌŝŶŐƚŚĞŽƚŚĞƌƉĂƌƚLJ͛ƐŶĂŵĞŽƌůŽŐŽ;ĞdžĐĞƉƟŶŐ^ŽƵƌĐĞǁĞůů͛ƐƉƌĞ-printed catalog of ƐƵƉƉůŝĞƌƐǁŚŝĐŚŵĂLJďĞƵƐĞĚƵŶƟůƚŚĞŶĞdžƚƉƌŝŶƟŶŐͿ͘^ƵƉƉůŝĞƌŵƵƐƚƌĞƚƵƌŶĂůůŵĂƌŬĞƟŶŐĂŶĚ ƉƌŽŵŽƟŽŶĂůŵĂƚĞƌŝĂůƐ͕ŝŶĐůƵĚŝŶŐƐŝŐŶĂŐĞ͕ƉƌŽǀŝĚĞĚďLJ^ŽƵƌĐĞǁĞůů͕ŽƌĚŝƐƉŽƐĞŽĨŝƚĂĐĐŽƌĚŝŶŐƚŽ ^ŽƵƌĐĞǁĞůů͛ƐǁƌŝƩĞŶĚŝƌĞĐƟŽŶƐ͘
20) sĞŶƵĞĂŶĚ'ŽǀĞƌŶŝŶŐůĂǁďĞƚǁĞĞŶ^ŽƵƌĐĞǁĞůůĂŶĚ^ƵƉƉůŝĞƌKŶůLJ͘ dŚĞƐƵďƐƚĂŶƟǀĞĂŶĚƉƌŽĐĞĚƵƌĂů ůĂǁƐŽĨƚŚĞ^ƚĂƚĞŽĨDŝŶŶĞƐŽƚĂǁŝůůŐŽǀĞƌŶƚŚŝƐŐƌĞĞŵĞŶƚďĞƚǁĞĞŶ^ŽƵƌĐĞǁĞůůĂŶĚ^ƵƉƉůŝĞƌ ͘sĞŶƵĞ for all legal proceedings arising out of this Agreement between Sourcewell and Supplier will be in ĐŽƵƌƚŽĨĐŽŵƉĞƚĞŶƚũƵƌŝƐĚŝĐƟŽŶǁŝƚŚŝŶƚŚĞ^ƚĂƚĞŽĨDŝŶŶĞƐŽƚĂ͘dŚŝƐƐĞĐƟŽŶĚŽĞƐŶŽƚĂƉƉůLJƚŽĂŶLJ ĚŝƐƉƵƚĞďĞƚǁĞĞŶ^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJ͘dŚŝƐŐƌĞĞŵĞŶƚƌĞƐĞƌǀĞƐƚŚĞƌŝŐŚƚĨŽƌ^ƵƉƉůŝĞƌĂŶĚ
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WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJƚŽŶĞŐŽƟĂƚĞƚŚŝƐƚĞƌŵƚŽǁŝƚŚŝŶĂŶLJƚƌĂŶƐĂĐƟŽŶĚŽĐƵŵĞŶƚƐ.
21) Severability. /ĨĂŶLJƉƌŽǀŝƐŝŽŶŽĨƚŚŝƐŐƌĞĞŵĞŶƚŝƐĨŽƵŶĚďLJĂĐŽƵƌƚŽĨĐŽŵƉĞƚĞŶƚũƵƌŝƐĚŝĐƟŽŶƚŽďĞ ŝůůĞŐĂů͕ƵŶĞŶĨŽƌĐĞĂďůĞ͕ŽƌǀŽŝĚƚŚĞŶďŽƚŚƉĂƌƟĞƐǁŝůůďĞƌĞůŝĞǀĞĚĨƌŽŵĂůůŽďůŝŐĂƟŽŶƐĂƌŝƐŝŶŐĨƌŽŵƚŚĂƚ provision. If the remainder of this Agreement is capable of beŝŶŐƉĞƌĨŽƌŵĞĚ͕ŝƚǁŝůůŶŽƚďĞĂīĞĐƚĞĚ ďLJƐƵĐŚĚĞƚĞƌŵŝŶĂƟŽŶŽƌĮŶĚŝŶŐĂŶĚŵƵƐƚďĞĨƵůůLJƉĞƌĨŽƌŵĞĚ͘
22) Insurance Coverage. At its own expense, Supplier must maintain valid insurance policy(ies) during the performance of this Agreement with insurance company(ies) licensed or authorized to do ďƵƐŝŶĞƐƐŝŶƚŚĞ^ƚĂƚĞŽĨDŝŶŶĞƐŽƚĂŚĂǀŝŶŐĂŶ͞D
^d͟ƌĂƟŶŐŽĨ- ŽƌďĞƩĞƌ͕ǁŝƚŚĐŽverage and
ůŝŵŝƚƐŽĨŝŶƐƵƌĂŶĐĞŶŽƚůĞƐƐƚŚĂŶƚŚĞĨŽůůŽǁŝŶŐ͗
a) Commercial General Liability Insurance. ^ƵƉƉůŝĞƌǁŝůůŵĂŝŶƚĂŝŶŝŶƐƵƌĂŶĐĞĐŽǀĞƌŝŶŐŝƚƐŽƉĞƌĂƟŽŶƐ͕ with coverage on an occurrence basis, and must be subject to terms no less broad than the /ŶƐƵƌĂŶĐĞ^ĞƌǀŝĐĞƐKĸĐĞ;͞/^K͟ͿŽŵŵĞƌĐŝĂů'ĞŶĞƌĂů>ŝĂďŝůŝƚLJ&Žƌŵ'ϬϬϬϭ;ϮϬϬϭŽƌŶĞǁĞƌ ĞĚŝƟŽŶͿ͕ŽƌĞƋƵŝvalent. At a minimum, coverage must include liability arising from premises, ŽƉĞƌĂƟŽŶƐ͕ďŽĚŝůLJŝŶũƵƌLJĂŶĚƉƌŽƉĞƌƚLJĚĂŵĂŐĞ͕ŝŶĚĞƉĞŶĚĞŶƚĐŽŶƚƌĂĐƚŽƌƐ͕ƉƌŽĚƵĐƚƐ-completed ŽƉĞƌĂƟŽŶƐŝŶĐůƵĚŝŶŐĐŽŶƐƚƌƵĐƟŽŶĚĞĨĞĐƚ͕ĐŽŶƚƌĂĐtual liability, blanket contractual liability, and ƉĞƌƐŽŶĂůŝŶũƵƌLJĂŶĚĂĚǀĞƌƟƐŝŶŐŝŶũƵƌLJ͘ůůƌĞƋƵŝƌĞĚůŝŵŝƚƐ͕ƚĞƌŵƐĂŶĚĐŽŶĚŝƟŽŶƐŽĨĐŽǀĞƌĂŐĞŵƵƐƚ be maintained during the term of this Agreement.
x Ψϭ͕ϱϬϬ͕ϬϬϬĞĂĐŚŽĐĐƵƌƌĞŶĐĞŽĚŝůLJ/ŶũƵƌLJĂŶĚWƌŽƉĞƌƚLJĂŵĂŐĞ x Ψϭ͕ϱϬϬ͕ϬϬϬWĞƌƐŽŶĂůĂŶĚĚǀĞƌƟƐŝŶŐ/ŶũƵƌLJ
x ΨϮ͕ϬϬϬ͕ϬϬϬĂŐŐƌĞŐĂƚĞĨŽƌƉƌŽĚƵĐƚƐůŝĂďŝůŝƚLJ-ĐŽŵƉůĞƚĞĚŽƉĞƌĂƟŽŶƐ x ΨϮ͕ϬϬϬ͕ϬϬϬŐĞŶĞƌĂůĂŐŐƌĞŐĂƚĞ
b) ĞƌƟĮĐĂƚĞƐŽĨ/ŶƐƵƌĂŶĐĞ͘ WƌŝŽƌƚŽĞdžĞĐƵƟŽŶŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͕^ƵƉƉůŝĞƌŵƵƐƚĨƵƌŶŝƐŚƚŽ ^ŽƵƌĐĞǁĞůůĂĐĞƌƟĮĐĂƚĞŽĨŝŶƐƵƌĂŶĐĞ͕ĂƐĞǀŝĚĞŶĐĞŽĨƚŚĞŝŶƐƵƌĂŶĐĞƌĞƋƵŝƌĞĚƵŶĚĞƌƚŚŝƐ ŐƌĞĞŵĞŶƚ͘WƌŝŽƌƚŽĞdžƉŝƌĂƟŽŶŽĨƚŚĞƉŽůŝĐLJ;ŝĞƐͿ͕ƌĞŶĞǁĂůĐĞƌƟĮĐĂƚĞƐŵƵƐƚďĞŵĂŝůĞĚƚŽ Sourcewell, 202 12th Street Northeast, P .O. Box 219, Staples, MN 56479 or provided to in an ĂůƚĞƌŶĂƟǀĞŵĂŶŶĞƌĂƐĚŝƌĞĐƚĞĚďLJ^ŽƵƌĐĞǁĞůů͘dŚĞĐĞƌƟĮĐĂƚĞƐŵƵƐƚďĞƐŝŐŶĞĚďLJĂƉĞƌƐŽŶ authorized by the insurer(s) to bind coverage on their behalf. Failure of Supplier to maintain the ƌĞƋƵŝƌĞĚŝŶƐƵƌĂŶĐĞĂŶĚĚŽĐƵŵĞŶƚĂƟŽŶŵĂLJĐŽŶƐƟƚƵƚĞĂŵĂƚĞƌŝĂůďƌĞĂĐŚ͘
c) ĚĚŝƟŽŶĂů/ŶƐƵƌĞĚ
ŶĚŽƌƐĞŵĞŶƚĂŶĚWƌŝŵĂƌLJĂŶĚEŽŶ-contributory Insurance Clause. Supplier ĂŐƌĞĞƐƚŽůŝƐƚ^ŽƵƌĐĞǁĞůů͕ŝŶĐůƵĚŝŶŐŝƚƐŽĸĐĞƌƐ͕ĂŐĞŶƚƐ͕ĂŶĚĞŵƉůŽLJĞĞƐ͕ĂƐĂŶĂĚĚŝƟŽŶĂůŝŶƐƵƌĞĚ ƵŶĚĞƌƚŚĞ^ƵƉƉůŝĞƌ͛ƐĐŽŵŵĞƌĐŝĂůŐĞŶĞƌĂůůŝĂďŝůŝƚLJŝŶƐƵƌĂŶĐĞƉŽůŝĐLJǁŝƚŚƌĞƐƉĞĐƚƚŽůŝĂďŝůŝƚLJĂƌŝƐŝŶŐ ŽƵƚŽĨĂĐƟǀŝƟĞƐ͕͞ŽƉĞƌĂƟŽŶƐ͕͟Žƌ͞ǁŽƌŬ͟ƉĞƌformed by or on behalf of Supplier, and products ĂŶĚĐŽŵƉůĞƚĞĚŽƉĞƌĂƟŽŶƐŽĨ^ƵƉƉůŝĞƌ ͘dŚĞƉŽůŝĐLJƉƌŽǀŝƐŝŽŶ;ƐͿŽƌĞŶĚŽƌƐĞŵĞŶƚ;ƐͿŵƵƐƚĨƵƌƚŚĞƌ provide that coverage is primary and not excess over or contributory with any other valid, ĂƉƉůŝĐĂďůĞ͕ĂŶĚĐŽůůĞĐƟďůĞŝŶƐƵƌĂŶĐĞŽƌƐĞůĨ-ŝŶƐƵƌĂŶĐĞŝŶĨŽƌĐĞĨŽƌƚŚĞĂĚĚŝƟŽŶĂůŝŶƐƵƌĞĚƐ͘
d) tĂŝǀĞƌŽĨ^ƵďƌŽŐĂƟŽŶ͘ ^ƵƉƉůŝĞƌǁĂŝǀĞƐĂŶĚŵƵƐƚƌĞƋƵŝƌĞ;ďLJĞŶĚŽƌƐĞŵĞŶƚŽƌŽƚŚĞƌǁŝƐĞͿĂůůŝƚƐ ŝŶƐƵƌĞƌƐƚŽǁĂŝǀĞƐƵďƌŽŐĂƟŽŶƌŝŐŚƚƐĂŐĂŝŶƐƚ^ŽƵƌĐĞǁĞůůĂŶĚŽƚŚĞƌĂĚĚŝƟŽŶĂůŝŶƐƵƌĞĚƐĨŽƌůŽƐƐĞƐ ƉĂŝĚƵŶĚĞƌƚŚĞŝŶƐƵƌĂŶĐĞƉŽůŝĐŝĞƐƌĞƋƵŝƌĞĚďLJƚŚŝƐŐƌĞĞŵĞŶƚŽƌŽƚŚĞƌŝŶƐƵƌĂŶĐĞĂƉƉůŝĐĂble to ƚŚĞ^ƵƉƉůŝĞƌŽƌŝƚƐƐƵďĐŽŶƚƌĂĐƚŽƌƐ͘dŚĞǁĂŝǀĞƌŵƵƐƚĂƉƉůLJƚŽĂůůĚĞĚƵĐƟďůĞƐĂŶĚͬŽƌƐĞůĨ-insured ƌĞƚĞŶƟŽŶƐĂƉƉůŝĐĂďůĞƚŽƚŚĞƌĞƋƵŝƌĞĚŽƌĂŶLJŽƚŚĞƌŝŶƐƵƌĂŶĐĞŵĂŝŶƚĂŝŶĞĚďLJƚŚĞ^ƵƉƉůŝĞƌŽƌŝƚƐ ƐƵďĐŽŶƚƌĂĐƚŽƌƐ͘tŚĞƌĞƉĞƌŵŝƩĞĚďLJůĂǁ͕^ƵƉƉůŝĞƌŵƵƐƚƌĞƋƵŝƌĞƐŝŵŝůĂƌǁƌŝƩĞŶĞdžƉƌĞƐƐǁĂŝǀĞƌƐ ŽĨƐƵďƌŽŐĂƟŽŶĂŶĚŝŶƐƵƌĂŶĐĞĐůĂƵƐĞƐĨƌŽŵĞĂĐŚŽĨŝƚƐƐƵďĐŽŶƚƌĂĐƚŽƌƐ͘
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e) Umbrella/Excess Liability/SELF-INSURED RETENTION. dŚĞůŝŵŝƚƐƌĞƋƵŝƌĞĚďLJƚŚŝƐAgreement can ďĞŵĞƚďLJĞŝƚŚĞƌƉƌŽǀŝĚŝŶŐĂƉƌŝŵĂƌLJƉŽůŝĐLJŽƌŝŶĐŽŵďŝŶĂƟŽŶǁŝƚŚƵŵďƌĞůůĂͬĞdžĐĞƐƐůŝĂďŝůŝƚLJ policy(ies), or self-ŝŶƐƵƌĞĚƌĞƚĞŶƟŽŶ͘
ϮϯͿ dĞƌŵŝŶĂƟŽŶĨŽƌŽŶǀĞŶŝĞŶĐĞ͘ Sourcewell or Supplier may terminate this Agreement upon 60 ĐĂůĞŶĚĂƌĚĂLJƐΖǁƌŝƩĞŶŶŽƟĐĞƚŽƚŚĞŽƚŚĞƌWĂƌƚLJ͘dĞƌŵŝŶĂƟŽŶƉƵƌƐƵĂŶƚƚŽƚŚŝƐƐĞĐƟŽŶǁŝůůŶŽƚƌĞůŝĞǀĞ ƚŚĞ^ƵƉƉůŝĞƌ͛ƐŽďůŝŐĂƟŽŶƐƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚĨŽƌany ƚƌĂŶƐĂĐƟŽŶƐĞŶƚĞƌĞĚǁŝƚŚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐƚŚƌŽƵŐŚƚŚĞĚĂƚĞŽĨƚĞƌŵŝŶĂƟŽŶ͕ŝŶĐůƵĚŝŶŐƌĞƉŽƌƟŶŐĂŶĚƉĂLJŵĞŶƚŽĨĂƉƉůŝĐĂďůĞ ĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƐ͘
24) dĞƌŵŝŶĂƟŽŶĨŽƌĂƵƐĞ͘ ^ŽƵƌĐĞǁĞůůŵĂLJƚĞƌŵŝŶĂƚĞƚŚŝƐŐƌĞĞŵĞŶƚƵƉŽŶƉƌŽǀŝĚŝŶŐǁƌŝƩĞŶŶŽƟĐĞŽĨ ŵĂƚĞƌŝĂůďƌĞĂĐŚƚŽ^ƵƉƉůŝĞƌ ͘EŽƟĐĞŵƵƐƚĚĞƐĐƌŝďĞƚŚĞďƌĞĂĐŚŝŶƌĞĂƐŽŶĂďůĞĚĞƚĂŝůĂŶĚƐƚĂƚĞƚŚĞ ŝŶƚĞŶƚƚŽƚĞƌŵŝŶĂƚĞƚŚĞŐƌĞĞŵĞŶƚ͘hƉŽŶƌĞĐĞŝƉƚŽĨEŽƟĐĞ͕ƚŚĞ^ƵƉƉůŝĞƌǁŝůůŚĂǀĞϯϬĐalendar days ŝŶǁŚŝĐŚŝƚŵƵƐƚĐƵƌĞƚŚĞďƌĞĂĐŚ͘d ĞƌŵŝŶĂƟŽŶƉƵƌƐƵĂŶƚƚŽƚŚŝƐƐĞĐƟŽŶǁŝůůŶŽƚƌĞůŝĞǀĞƚŚĞ^ƵƉƉůŝĞƌ͛Ɛ ŽďůŝŐĂƟŽŶƐƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚĨŽƌany ƚƌĂŶƐĂĐƟŽŶƐĞŶƚĞƌĞĚǁŝƚŚWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐƚŚƌŽƵŐŚƚŚĞ
ĚĂƚĞŽĨƚĞƌŵŝŶĂƟŽŶ͕ŝŶĐůƵĚŝŶŐƌĞƉŽƌƟŶŐĂŶĚƉĂLJŵĞŶƚŽĨĂƉƉůŝĐĂďůĞĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƐ͘
ƌƟĐůĞϯ͗
^ƵƉƉůŝĞƌKďůŝŐĂƟŽŶƐƚŽWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ
dŚĞd ĞƌŵƐŝŶƚŚŝƐƌƟĐůĞϯƌĞůĂƚĞƐƉĞĐŝĮĐĂůůLJƚŽ^ƵƉƉůŝĞƌĂŶĚĂWĂƌƟĐŝƉĂƟŶŐ ŶƟƚLJǁŚĞŶĞŶƚĞƌŝŶŐ
ƚƌĂŶƐĂĐƟŽŶƐƵƟůŝnjŝŶŐƚŚĞ'ĞŶĞƌĂůd ĞƌŵƐĞƐƚĂďůŝƐŚĞĚŝŶƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚ͘ƌƟĐůĞϭ'ĞŶĞƌĂůdĞƌŵƐ ĐŽŶƚƌŽůŽǀĞƌĂŶLJĐŽŶŇŝĐƚǁŝƚŚƚŚŝƐƌƟĐůĞ ϯ͘tŚĞƌĞƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚŝƐƐŝůĞŶƚŽŶĂŶLJƐƵďũĞĐƚ͕ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJĂŶĚ^ƵƉƉůŝĞƌƌĞƚĂŝŶƚŚĞĂďŝůŝƚLJƚŽŶĞŐŽƟĂƚĞŵƵƚƵĂůůLJĂĐĐĞƉƚĂďůĞƚĞƌŵƐ.
1) YƵŽƚĞƐƚŽWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ͘ ^ƵƉƉůŝĞƌƐĂƌĞĞŶĐŽƵƌĂŐĞĚƚŽƉƌŽǀŝĚĞĂůůƉƌŝĐŝŶŐŝŶĨŽƌŵĂƟŽŶ ƌĞŐĂƌĚŝŶŐƚŚĞƚŽƚĂůĐŽƐƚŽĨĂĐƋƵŝƐŝƟŽŶǁŚĞŶƋƵŽƟŶŐƚŽĂWĂƌƟĐŝƉĂƟŶŐ ŶƟƚLJ͘^ƵƉƉůŝĞƌƐĂŶĚ
WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐĂƌĞĞŶĐŽƵƌĂŐĞĚƚŽŝŶĐůƵĚĞĂůůĐŽƐƚƐƉĞĐŝĮĐĂůůLJĂƐƐŽĐŝĂƚĞĚǁŝƚŚŽƌŝŶĐůƵĚĞĚǁŝthin ƚŚĞ^ƵƉƉůŝĞƌƐƉƌŽƉŽƐĂůĂŶĚ/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐ ǁŝƚŚŝŶƚƌĂŶƐĂĐƟŽŶĚŽĐƵŵĞŶƚƐ.
2) ^ŚŝƉƉŝŶŐ͕ĞůŝǀĞƌLJ͕ĐĐĞƉƚĂŶĐĞ͕ZĞũĞĐƟŽŶ͕ĂŶĚtĂƌƌĂŶƚLJ͘ ^ƵƉƉůŝĞƌ͛ƐƉƌŽƉŽƐĂůŵĂLJŝŶĐůƵĚĞƉƌŽƉŽƐĞĚ ƚĞƌŵƐƌĞůĂƟŶŐƚŽƐŚŝƉƉŝŶŐ͕ĚĞůŝǀĞƌLJ͕ŝŶƐƉĞĐƟŽŶ͕ĂŶĚĂĐĐĞƉƚĂŶĐĞͬƌĞũĞĐƟŽŶ and other relevant terms ŽĨƚĞŶĚĞƌĞĚ^ŽůƵƟŽŶƐ͘^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJŵĂLJŶĞŐŽƟĂƚĞĮŶĂůƚĞƌŵƐĂƉƉƌŽƉƌŝĂƚĞĨŽƌƚŚĞ
ƐƉĞĐŝĮĐƚƌĂŶƐĂĐƟŽŶƌĞůĂƟŶŐƚŽnon-ĂƉƉƌŽƉƌŝĂƟŽŶ͕ƐŚŝƉƉŝŶŐ͕ĚĞůŝǀĞƌLJ͕ŝŶƐƉĞĐƟŽŶ͕ ĂĐĐĞƉƚĂŶĐĞͬƌĞũĞĐƟŽŶŽĨƚĞŶĚĞƌĞĚ ^ŽůƵƟŽŶƐ͕ĂŶĚǁĂƌƌĂŶƚLJĐŽǀĞƌĂŐĞĨŽƌ/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐ͘^ƵĐŚ terms may include, but are not lŝŵŝƚĞĚƚŽ͕ĐŽƐƚƐ͕ƌŝƐŬŽĨůŽƐƐ͕ƉƌŽƉĞƌƉĂĐŬĂŐŝŶŐ͕ŝŶƐƉĞĐƟŽŶƌŝŐŚƚƐĂŶĚ ƟŵĞůŝŶĞƐ͕ĂĐĐĞƉƚĂŶĐĞŽƌƌĞũĞĐƟŽŶƉƌŽĐĞĚƵƌĞƐ͕ĂŶĚƌĞŵĞĚŝĞƐĂƐŵƵƚƵĂůůLJĂŐƌĞĞĚŝŶĐůƵĚĞŶŽƟĐĞ ƌĞƋƵŝƌĞŵĞŶƚƐ͕ƌĞƉůĂĐĞŵĞŶƚ͕ƌĞƚƵƌŶŽƌĞdžĐŚĂŶŐĞƉƌŽĐĞĚƵƌĞƐ͕ĂŶĚĂƐƐŽĐŝĂƚĞĚĐŽƐƚƐ͘
ϯͿ Applicable Taxes. WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJŝƐƌĞƐƉŽŶƐŝďůĞĨŽƌŶŽƟĨLJŝŶŐƐƵƉƉůŝĞƌŽĨŝƚƐƚĂdž-exempt status and for providing Supplier with any valid tax-ĞdžĞŵƉƟŽŶĐĞƌƟĮĐĂƟŽŶ;ƐͿŽƌƌĞůĂƚĞĚĚŽĐƵŵĞŶƚĂƟŽŶ͘
4) Ordering Process and Payment. ^ƵƉƉůŝĞƌ͛ƐŽƌĚĞƌŝŶŐƉƌŽĐĞƐƐĂŶĚĂĐĐĞƉƚĂďůĞĨŽƌŵƐŽĨƉĂLJŵĞŶƚĂƌĞ ŝŶĐůƵĚĞĚǁŝƚŚŝŶŝƚƐWƌŽƉŽƐĂů͘WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐǁŝůůďĞƐŽůĞůLJƌĞƐƉŽŶƐŝďůĞĨŽƌƉĂLJŵĞŶƚƚŽ^ƵƉƉůŝĞƌ ĂŶĚ^ŽƵƌĐĞǁĞůůǁŝůůŚĂǀĞŶŽůŝĂďŝůŝƚLJĨŽƌĂŶLJƵŶƉĂŝĚŝŶǀŽŝĐĞŽĨĂŶLJWĂƌƟĐŝƉĂƟŶŐ ŶƟƚy.
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5) dƌĂŶƐĂĐƟŽŶŽĐƵŵĞŶƚƐ͘ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJŵĂLJƌĞƋƵŝƌĞƚŚĞƵƐĞŽĨŝƚƐŽǁŶĨŽƌŵƐƚŽĐŽŵƉůĞƚĞ
ƚƌĂŶƐĂĐƟŽŶƐĚŝƌĞĐƚůLJǁŝƚŚ^ƵƉƉůŝĞƌƵƟůŝnjŝŶŐƚŚĞƚĞƌŵƐĞƐƚĂďůŝƐŚĞĚŝŶƚŚŝƐŐƌĞĞŵĞŶƚ͘^ƵƉƉůŝĞƌ͛Ɛ ƐƚĂŶĚĂƌĚĨŽƌŵĂŐƌĞĞŵĞŶƚƐŵĂLJďĞŽīĞƌĞĚĂƐƉĂƌƚŽĨŝƚƐWƌŽƉŽƐĂů͘^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ ŶƟƚLJ
ŵĂLJĐŽŵƉůĞƚĞĂŶĚĚŽĐƵŵĞŶƚƚƌĂŶƐĂĐƟŽŶƐƵƟůŝnjŝŶŐĂŶLJƚLJƉĞŽĨƚƌĂŶƐĂĐƟŽŶĚŽĐƵŵĞŶƚƐĂƐŵƵƚƵĂůůLJ ĂŐƌĞĞĚ͘/ŶĂŶLJƚƌĂŶƐĂĐƟŽŶĚŽĐƵŵĞŶƚĞŶƚĞƌĞĚƵƟůŝnjŝŶŐƚŚŝƐŐƌĞĞŵĞŶƚ͕^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJŵƵƐƚŝŶĐůƵĚĞƐƉĞĐŝĮĐƌĞĨĞƌĞŶĐĞƚŽƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚďLJŶƵŵďĞƌĂŶĚƚŽWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJ͛ƐƵŶŝƋƵĞ^ŽƵƌĐĞǁĞůůaccount number.
6) ĚĚŝƟŽŶĂůdĞƌŵƐĂŶĚŽŶĚŝƟŽŶƐ WĞƌŵŝƩĞĚ. WĂƌƟĐŝƉĂƟŶŐ ŶƟƚLJĂŶĚ^ƵƉƉůŝĞƌŵĂLJŶĞŐŽƟĂƚĞĂŶĚ
ŝŶĐůƵĚĞĂĚĚŝƟŽŶĂůƚĞƌŵƐĂŶĚĐŽŶĚŝƟŽŶƐǁŝƚŚŝŶƚƌĂŶƐĂĐƟŽŶĚŽĐƵŵĞŶƚĂƟŽŶĂƐŵƵƚƵĂůůLJĂŐƌĞĞĚ͘^ƵĐŚ terms may supplant or supersede this Master Agreement when necessary and as solely determined ďLJWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJ͘^ŽƵƌĐĞǁĞůůŚĂƐĞdžƉƌĞƐƐůLJƌĞƐĞƌǀĞĚƚŚĞƌŝŐŚƚĨŽƌ^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJƚŽĂĚĚƌĞƐƐĂŶLJŶĞĐĞƐƐĂƌLJƉƌŽǀŝƐŝŽŶƐǁŝƚŚŝŶƚƌĂŶƐĂĐƟŽŶĚŽĐƵŵĞŶƚƐŶŽƚĞdžƉƌĞƐƐůLJŝŶĐůƵĚĞĚ within this Master Agreement, ŝŶĐůƵĚŝŶŐďƵƚŶŽƚůŝŵŝƚĞĚƚŽƚƌĂŶƐĂĐƟŽŶĐĂŶĐĞůůĂƟŽŶ͕ĚŝƐƉƵƚĞ ƌĞƐŽůƵƟŽŶ͕ŐŽǀĞƌŶŝŶŐůĂǁĂŶĚǀĞŶƵĞ͕ŶŽŶ-ĂƉƉƌŽƉƌŝĂƟŽŶ͕ŝŶƐƵƌĂŶĐĞ͕ĚĞĨĞŶƐĞĂŶĚŝŶĚĞŵŶŝƚLJ͕ĨŽƌĐĞ majeure, and other material terms as mutually agreed.
7) Subsequent Agreements and Survival. ^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ ŶƟƚLJŵĂLJĞŶƚĞƌŝŶƚŽĂƐĞƉĂƌĂƚĞ
agreement to facilitate long-ƚĞƌŵƉĞƌĨŽƌŵĂŶĐĞŽďůŝŐĂƟŽŶƐƵƟůŝnjŝŶŐƚŚĞƚĞƌŵƐŽĨƚŚŝƐDĂƐƚĞƌ Agreement as mutually agreed. Such agreements may provide for a performance period extending beyond the full term of this Master Agreement ĂƐĚĞƚĞƌŵŝŶĞĚŝŶƚŚĞĚŝƐĐƌĞƟŽŶŽĨWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJ.
8) WĂƌƟĐŝƉĂƟŶŐĚĚĞŶĚƵŵƐ͘ ^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJŵĂLJĞŶƚĞƌĂWĂƌƟĐŝƉĂƟŶŐĚĚĞŶĚƵŵŽƌ
ƐŝŵŝůĂƌĚŽĐƵŵĞŶƚĞdžƚĞŶĚŝŶŐĂŶĚƐƵƉƉůĞŵĞŶƟŶŐƚŚĞƚĞƌŵƐŽĨƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚƚŽĨĂĐŝůŝƚĂƚĞ ĂĚŽƉƟŽŶĂƐŵĂLJďĞƌĞƋƵŝƌĞĚďLJĂWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJ͘
Sourcewell Green Climber of North America, Inc.
LJ͗ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ LJ͗ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ Jeremy Schwartz ŽĞ,Ăůŵ
dŝƚůĞ͗ŚŝĞĨWƌŽĐƵƌĞŵĞŶƚKĨĨŝĐĞƌ dŝƚůĞ͗sŝĐĞWƌĞƐŝĚĞŶƚ
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Bid Number: RFP 032525 Vendor Name: Green Climber of North America
290
Green
Climber
Raymo
Electric Dealership Name: Address: City State: Country: Phone: URL:
Thompson Rents- Alabaster 2070 Corporate Woods Dr Alabaster AL USA (205) 664-9489 www.thompsontractor.com Thompson Rents- Dothan 118 Vulcan Way Dothan AL USA (334) 673-3300 www.thompsontractor.com Thompson Rents- Birmingham 3317 Messer Airport Hwy Birmingham AL USA (205) 326-0334 www.thompsontractor.com Thompson Rents- Huntsville 3600 Governors Dr Huntsville AL USA (256) 532-3001 www.thompsontractor.com Thompson Rents- Mobile 1950 E I-65 Service Rd N Mobile AL USA (251) 452-1180 www.thompsontractor.com Thompson Rents- Montgomery 2011 Northern Blvd Montgomery AL USA (334) 262-1101 www.thompsontractor.com Thompson Rents- Opelika 508 Columbus Pkwy Opelika AL USA (334) 321-2030 www.thompsontractor.com Thompson Rents- Oxford/Anniston 2300 AL-21 Oxford AL USA (256) 835-5737 www.thompsontractor.com Thompson Rents- Decatur 6969 US-31 Tanner AL USA (256) 584-3415 www.thompsontractor.com Thompson Rents- Tuscaloosa 3550 Joe Mallisham Pkwy Tuscaloosa AL USA (205) 247-3402 www.thompsontractor.com Thompson Rents- Tuscumbia 1030 AL-20 Tuscumbia AL USA (256) 248-3366 www.thompsontractor.com J. Mack Rentals Remote Location San Francisco CA USA (559) 622-9909 www.jmackrentals.com J. Mack Rentals Remote Location San Diego CA USA (559) 622-9910 www.jmackrentals.com J. Mack Rentals 29466 Road 156 Visalia CA USA (559) 622-9911 www.jmackrentals.com Gardenland 196 Curtner Avenue Campbell CA USA (408) 377-4496 www.gardenland.com B & M Lawn and Garden 2801 E Miraloma Ave Anaheim CA USA (714) 996-5490 www.bmproturf.com Noble Power Equipment 2280 S Meridith Ln Santa Maria CA USA (805) 349-1300 www.noblepowerequipment.com Sterling May Equipment Company 209 W. Main Street Woodland CA USA (530) 662-6637 www.sterlingmaycompany.com Kendrick Equipment 19214 94 Ave Surrey BC CANADA (866) 744-9921 www.kendrickequipment.com Industrial Machine 26880 96 Ave Acheson AB CANADA (587) 286-2772 www.industrialmachine.ca Bobcat of the Rockies 18921 US Highway 6 Sterling CO USA (970) 522-7849 www.bobcatoftherockies.com Bobcat of the Rockies 10397 Havana Street Henderson CO USA (303) 288-6603 www.bobcatoftherockies.com Bobcat of the Rockies 910 E. Cheyenne Rd Colorado Springs CO USA (719) 219-2940 www.bobcatoftherockies.com Bobcat of the Rockies 7000 E 56th Commerce City CO USA (303) 405-6828 www.bobcatoftherockies.com Bobcat of the Rockies 15680 W 6th Ave Golden CO USA (303) 216-1402 www.bobcatoftherockies.com Bobcat of the Rockies 3184 Hall Ave Grand Junction CO USA (970) 434-0647 www.bobcatoftherockies.com Bobcat of the Rockies 18562 Pony Express Dr Parker CO USA (720) 851-9484 www.bobcatoftherockies.com Bobcat of the Rockies 579 E. Enterprise Drive Pueblo West CO USA (719) 647-2317 www.bobcatoftherockies.com Bobcat of the Rockies 890 Champion Dr Windsor CO USA (970) 356-8800 www.bobcatoftherockies.com Neverest Equipment Co. LLC 6881 Colorado Blvd. #5 Commerce CIty CO USA (800) 266-1085 www.neverestequipment.com Bobcat of Connecticut 54 Alna Lane East East Hartford CT USA (860) 282-2648 www.bobcatct.com Bobcat of Stratford 821 Woodend Road Stratford CT USA (203) 380-2300 www.bobcatct.com Turf Products Corp. 157 Moody Road Enfield CT USA (860)763-3581 www.turfproductscorp.com Bobcat of New Castle 1872 Pulaski Hwy Bear DE USA (302) 319-5450 www.woodsmachinery.com Earthborne Trucks and Equipment 12915 South Dupont Highway Felton DE USA (302) 284-1000 www.earthborneinc.com Thompson Rents- Panama City 317 Griffin Blvd Panama City FL USA (850) 873-6536 www.thompsontractor.com Thompson Rents- Pensacola 2650 W 9 Mile Rd Pensacola FL USA (854) 471-6712 www.thompsontractor.com Brooker Equipment 2170 SW Conant Ave. Port St. Lucie FL USA (772) 336-3456 www.sampsontreeservice.com Bobcat of Atlanta 6972 Best Friend Rd Atlanta GA USA (770) 242-6500 www.bobcatofatlanta.com Bobcat of Atlanta 1780 M.L.K. Jr Blvd Gainesville GA USA (770) 462-7911 www.bobcatofatlanta.com Bobcat of Atlanta 2006 Delk Industrial Blvd SE Marietta GA USA (770) 850-1443 www.bobcatofatlanta.com Bobcat of Atlanta 5190 Hwy 278 NE Covington GA USA (770)728-8220 www.bobcatofatlanta.com Bobcat of Atlanta 6440 GA-85 Riverdale GA USA (770) 242-6297 www.bobcatofatlanta.com Bobcat of Atlanta 306 Dividend Drive Peachtree City GA USA (470) 369-5630 www.bobcatofatlanta.com Bobcat of Atlanta 102 Cable Industrial Wy Carrolton GA USA (678) 890-0385 www.bobcatofatlanta.com Green Climber Hawaii Maui Haiku HI USA (808) 463-0203 greenclimberhawaii.com Raymo Hawaii 55 Ho'opalua Dr Makawao HI USA (808) 463-0203 www.raymohawaii.com Star Equipment 2100 E. Lincoln Way Ames IA USA (515)233-9500 www.starequip.com Star Equipment 2950 6th Street SW Cedar Rapids IA USA (319) 365-5139 www.starequip.com Star Equipment 1401 2ND Ave Des Moines IA USA (515) 283-2215 www.starequip.com Star Equipment 2625 W. Airline Highway Waterloo IA USA (319) 236-6830 www.starequip.com Green Climber of North America, Inc. 411 Rockwell Ct Burr Ridge IL USA (708) 354-2171 www.greenclimberna.com Atlas Bobcat 1160 McCabe Ave, Elk Grove Village IL USA (847) 678-3633 www.atlasbobcat.com Atlas Bobcat 8100 188th St Mokena IL USA (708) 596-8050 www.atlasbobcat.com Atlas Bobcat 552 S. Rand Road Wauconda IL USA (847) 526-4255 www.atlasbobcat.com Atlas Bobcat 600 W Roosevelt Road West Chicago IL USA (630) 293-0606 www.atlasbobcat.com Atlas Bobcat 106 E. Beaver St Yorkville IL USA (630) 553-0150 www.atlasbobcat.com Key Equipment 1315 Ottis Street Springfield IL USA (217) 313-7408 www.keyequipment.com Raymo USA 411 Rockwell Ct Burr Ridge IL USA (708) 354-2171 www.raymousa.com Atlas Bobcat 8209 Grand Blvd Merrillville IN USA (219) 381-3006 www.atlasbobcat.com Bobcat of Anderson 2075 E Co Rd 67 Anderson IN USA (765) 643-4222 www.bobcatofindy.com Bobcat of Columbus 21 N National Rd Columbus IN USA (812) 775-1470 www.bobcatofindy.com Bobcat of Ellettsville 700 E Temperance St, Ellettsville, IN 47429Ellettsville IN USA (812) 287-8042 www.bobcatofindy.com Bobcat of Indy 2935 Bluff Rd Indianapolis IN USA (317) 787-2201 www.bobcatofindy.com Bobcat of Indy North 4489 S Indianapolis Rd Whitestown IN USA (317) 769-4946 www.bobcatofindy.com Anywhere Products LLC 4275 Weber Hill Road Trafalgar IN USA (317) 504-3206 www.anywhereproductsllc.com Key Equipment - Kansas City 6716 Berger Avenue Kansas City KS USA (800) 262-0149 https://keyequipment.com/kansas-city Bobcat Enterprises 1309 Cahill Dr Lexington KY USA (859) 254-3936 www.bobcat-ent.com Bobcat Enterprises 13117 Middletown Industrial Boulevard Louisville KY USA (502) 245-1911 www.bobcat-ent.com Bobcat Enterprises 51 Harvest Dr Elizabethtown KY USA (740) 868-8529 www.bobcat-ent.com Bobcat Enterprises 13350 Service Rd Walton KY USA (740) 868-8530 www.bobcat-ent.com Crossroads Lawn and Garden 6883 U.S. 68 E Benton KY USA (270) 354-0061 www.crossroadslawnandgarden.com 502 Equipment 2000 D W. Griffith Ln La Grange KY USA (502) 536-9125 https://502equipment.com Covington Sales and Service 7868 Florida Blvd. Denham Springs LA USA (225) 317-2757 www.covingtonsales.com Bobcat of Greater Springfield 181 Wayside Avenue West Springfield MA USA (413) 746-4647 www.bobcatct.com Bobcat of Worcester 6 Westec Drive Worcester MA USA (508) 752-8844 www.bobcatct.com TPC - MA East Dave Beauvais Bourne MA USA (508) 243-9675 www.turfproductscorp.com TPC-MA South Greg Maak Southampton MA USA (413) 750-8106 www.turfproductscorp.com Infrastructure Solutions Group 11790 Maryland Point Rd Nanjemoy MD USA (804) 730-4040 www.infrasolutionsgroup.com TPC-ME Dan Ricker Portland ME USA (207) 727-1848 www.turfproductscorp.com Tri-State Bobcat 1200 Highway 13 East Burnsville MN USA (952) 894-0894 www.tristatebobcat.com Tri-State Bobcat 71 Minnesota Avenue Little Canada MN USA (651) 407-3727 www.tristatebobcat.com Swanston Equipment 712 Frontier Drive Fergus Falls MN USA (218) 739-4505 www.swanston.com Swanston Equipment 3818 Nevada St SW Alexandria MN USA (320) 460-8773 www.swanston.com Key Equipment - St. Louis 13507 NW Industrial Dr. Bridgeton MO USA 800-325-4323 www.keyequipment.com/st-louis Infrastructure Solutions Group 505 E. Plaza Dr. Mooresville NC USA (704) 833-8048 www.infrasolutionsgroup.com Swanston Equipment 3450 West Main Fargo ND USA (701) 293-7325 www.swanston.com Swanston Equipment 3915 E Burdick Expy Minot ND USA (701) 837-9901 www.swanston.com Hamilton Equipment 8801 Highway 6 Lincoln NE USA (402) 464-6381 www.hamiltonequipmentco.com Green Climber of North America, Inc. Authorized Dealers Official Dealer List for Green Climber Remote-Controlled Slope Mowers & Raymo Electric Mowers and Acessories North America 291
TPC-NH Jeff Brooks Manchester NH USA (603) 860-6839 www.turfproductscorp.com Garden State Bobcat 999 NJ-33 Freehold NJ USA (732) 780-6880 www.woodsmachinery.com Bobcat of Central Jersey 45 Route 22 East Green Brook NJ USA (732) 752-0002 www.woodsmachinery.com Bobcat of Burlington 1395 Route 38 Hainesport NJ USA (609) 385-4604 www.woodsmachinery.com J & J Equipment 8913 Terex Drive Brewerton NY USA (315) 699-0656 www.jandjequipment.com Bobcat Enterprises 3666 Lacon Rd Hilliard OH USA (614 )876-1116 www.bobcat-ent.com Bobcat Enterprises 225 Hughes Blvd Mt. Orab OH USA (937) 444-3865 www.bobcat-ent.com Bobcat Enterprises 182 Humphries Dr Reynoldsburg OH USA (614 )863-1300 www.bobcat-ent.com Bobcat Enterprises 9605 Princeton-Glendale Rd. West Chester OH USA (513) 874-8945 www.bobcat-ent.com Bobcat Enterprises 3000 Dillon School Dr. Zanesville OH USA (740) 868-8528 www.bobcat-ent.com Esstential Equipment - OK 104 NE 16th St Newcastle OK USA (405) 219-6025 www.essentialequipment.com Brim Tractor 982 S Front St Central Point OR USA (541) 664-1270 www.brimtractor.com Brim Tractor 87000 Christmas Valley Hwy Christmas Valley OR USA (541) 576-3026 www.brimtractor.com Brim Tractor 90330 Hwy 99N Eugene OR USA (541) 485-0407 www.brimtractor.com Brim Tractor 4304 Highway 39 Klamath Falls OR USA (541) 882-2571 www.brimtractor.com Brim Tractor 2109 NW 6TH St Redmond OR USA (541) 526-1827 www.brimtractor.com Brim Tractor 506 West B Street Rainier OR USA (503) 556-4000 www.brimtractor.com Brim Tractor 4720 Ridge Drive NE Salem OR USA (503) 364-2241 www.brimtractor.com Napotnik Welding Supply 4225 Power Plant Road New Florence PA USA (814) 446-4500 www.nwsupply.net Earthborne Trucks and Equipment 100 Titus Avenue Warrington PA USA (215) 343-2000 www.earthborneinc.com Bobcat of Rhode Island 421 Lincoln Avenue Warwick RI USA (401) 921-4300 www.bobcatct.com EE Zero Equipment 270 Red Cedar St STE 101 Bluffton SC USA (843) 422-9701 www.eezero.com Electrified Equipment 2905 West Russell St Sioux Falls SD USA (605) 323-7053 www.electrifiedequip.com Appalachian Equipment Solutions 1818 Holiday Drive Athens TN USA (423) 252-0532 www.aesolutionswv.com Esstential Equipment - TX 21195 Blair Rd. Bld 17 Conroe TX USA (713) 829-0802 www.essentialequipment.com Lonestar Municipal Equipment 7319 Gibson Cemetery Road, Ste. 801 Mansfield TX USA (817) 851-2243 www.lonestarmunicipalequipment.com Richmond Machinery & Equipment C1701 Roseneath Road Richmond VA USA (804) 359-4048 www.richmondmachinery.com Brim Tractor 155 Hamilton Rd., N. Chehalis WA USA (360) 767-0600 www.brimtractor.com Brim Tractor 350 Duffner Drive Lynden WA USA (360) 354-4411 www.brimtractor.com Brim Tractor 2500 Cedardale Rd Mount Vernon WA USA (360) 424-1600 www.brimtractor.com Brim Tractor 219 Frontage Road North Pacific WA USA (253) 863-9004 https://jandjequipment.com/ Kendrick Equipment #20-1609 Central Avenue South Kent WA USA (866) 744-9922 https://www.kendrickequipment.com/ Tri-State Bobcat 588 Outpost Cir Hudson WI USA (534) 544-4296 www.tristatebobcat.com Tri-State Bobcat - WI 2018 US Highway 8 St. Croix Falls WI USA (715) 557-6010 www.tristatebobcat.com Appalachian Equipment Solutions 1750 Hackers Creek Road Jane Lew WV USA (304) 884-8888 www.aesolutionswv.com Appalachian Equipment Solutions 414 New Goff Mountain Road Cross Lanes WV USA (304) 878-7467 www.aesolutionswv.com Bobcat of the Rockies 1608 E Allison Rd Cheyenne WY USA (307) 635-1978 www.bobcatoftherockies.com 292
QUOTE
Date 9/17/2025
Quote No. 887
City of Richmond
Attention:
Signature ____________________________
Phone (559) 622-9911
Fax (559) 622-9939
[email protected]
www.jmackrentals.com
Total
Subtotal
Sales Tax (9.75%)
Phone 510-620-5478
Fax
P.O. Box 7600
Visalia, CA 93290
JESSE MACK COMPANY
A Green Climber Distributor
Certified Small
Business #1795145
Description QtyPrice Total
Green Climber LV600 (BODY ONLY)- Remote
controlled machine with tracks. Extendable
undercarriage (51” to 71”) Hydraulic side shifting of
accessory +/- 16", Kohler liquid cooled 3-cylinder
diesel engine 56 hp.
199,767.00 99,767.00T
TE-130 Standard Flail with Knives - 54" Reinforced
flail with 360 degrees rotation flail teeth, fixed safety lid, hydraulic motor, and quick-connect fast coupling
hydraulic lines.
113,343.00 13,343.00T
TE-130 Standard Flail with Heavy Knives - 54"
Reinforced flail with 360 degrees rotation flail teeth, fixed safety lid, hydraulic motor, and quick-connect
fast coupling hydraulic lines.
113,624.00 13,624.00T
TE-130 Standard Flail with Heavy Hammers - 54"
Reinforced flail with 360 degrees rotation flail teeth, fixed safety lid, hydraulic motor, and quick-connect
fast coupling hydraulic lines.
113,907.00 13,907.00T
Steel Guard Protection Package - Recommended 1 6,590.00 6,590.00T