Richmond City Council
February 17, 2026

February 17, 2026

Finance Department

DATE: February 17, 2026
TO: Mayor Martinez and Members of the City Council
FROM:

Emily Combs, Director of Finance
Mubeen Qader, Deputy Director of Finance
Jerry Gurule, Accounting Manager
Antonio Banuelos, Accounting Manager
SUBJECT:

Investment and Cash Balance Report, Monthly Overtime
Reports, Documentary Transfer Tax Report, and Other
Post-Employment Benefits (OPEB) and Pension Report
for the Month of December 2025
FINANCIAL IMPACT: There is no fiscal impact for receiving this item.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
ISSUE:

City staff is requesting that the City Council receive the City’s Investment and Cash Balance Report, Monthly
Overtime Reports, Documentary Transfer Tax Report,
and Other Post-Employment Benefits (OPEB) and
Pension Report for the month of December 2025.

RECOMMENDED ACTION:

RECEIVE the City’s Investment and Cash Balance
Report, Monthly Overtime Reports, Documentary
Transfer Tax Report, and Other Post-Employment
Benefits (OPEB) and Pension Report for the month of
December 2025 – Finance Department (Emily Combs
510-620-6740).

AGENDA
REPORT
181

February 17, 2026
DISCUSSION:

Investment and Cash Balance Report
It is the policy of the City of Richmond (City) to invest public funds in a manner that prioritizes safety and liquidity over yield while meeting the daily cash flow demands of the City and conforming to all state and local statutes governing the investment of public funds. In accordance with California Government Code Section 53646 and the City’s Investment Policy, the Director of Finance shall report monthly on the City's pooled and Bond funds to the City Manager and City Council and shall report quarterly on other investments.

The Investment and Cash Balance Report is a monthly report of the City’s pooled cash balance, which includes General Fund, Special Revenue, Debt Service, Capital Projects, Enterprise, Internal Service, Trust & Agency, Redevelopment/Successor Agency, and any other Funds investment activities under the direction of the City (Attachment 1).

On June 24, 2025, the City officially awarded a contract to Meeder Public Funds, Inc. to provide investment management and advisory services. Meeder’s approach emphasizes diversification, asset allocation, and advanced risk mitigation techniques.

Meeder’s strategy focuses on the City’s cash flow needs to prioritize safety and liquidity.

These strategies are designed to safeguard the City’s principal investments, especially during periods of market volatility. Meeder’s approach ensures that our portfolio remains resilient and well-positioned to meet cash flow demands.

The Federal Reserve (i.e., Fed) lowered its benchmark interest rate by 0.25 percent at its December 10, 2025, meeting, bringing the target range to 3.50 percent – 3.75 percent. In considering the extent and timing of additional adjustments to the target range for the federal funds rate, the Committee will carefully assess incoming data, the evolving outlook, and the balance of risks. The Committee is strongly committed to supporting maximum employment and returning inflation to its 2 percent objective. In assessing the appropriate stance of monetary policy, the Committee will continue to monitor the implications of incoming information for the economic outlook. The Committee would be prepared to adjust the stance of monetary policy as appropriate if risks emerge that could impede the attainment of the Committee’s goals. The Committee’s assessments will take into account a wide range of information, including readings on labor market conditions, inflation pressures and inflation expectations, and financial and international developments.

Overtime Reports

The overtime reports for the month of December 2025 provides a comparative summary of budgeted overtime to actual overtime usage by department for miscellaneous and sworn staff. Year-over-year and month-over-month totals are included for sworn staff (Attachments 2 and 3).

182

February 17, 2026
Documentary Transfer Tax

On June 24, 2024, the City Council requested monthly updates of the Transfer Tax received by the City of Richmond from Contra Costa County for the sale of properties in Richmond. As this is the most volatile revenue stream for the City, the amounts received month-to-month can vary from as low as $300,000 to upwards of $7 million – a few large sales can widely swing the revenues.

In January 2026, the City received the documentary transfer tax data report from the County, which identified that the tax revenue for December 2025 would total $537,250 (Attachment 4).

Other Post-Employment Benefits (OPEB) & Pension Report

The City is permitted to pre-fund its future Pension and Other Post-Employment Benefits (OPEB) costs in accordance with the OPEB policies. These funds are invested following the policies’ funding objectives and guidelines. The City manages a Section 115 Combination Trust for City-OPEB & Pension administered by Public Agency Retirement Services (PARS) and a California Employers’ Retiree Benefit Trust (CERBT) administered by California Public Employees’ Retirement System (CalPERS) for Richmond Police Officers Association (RPOA)-OPEB. Each Trust contains a diversified portfolio of investments consistent with the objectives and liquidity requirements of the Trust.

On April 22, 2025, the City Manager requested monthly updates to the City Council on the returns of the OPEB and Pension accounts. The City operates two OPEB plans: the RPOA Plan administered by CalPERS in a California Employers’ Retiree Benefit Trust (CERBT), and the City Plan administered by Public Agency Retirement Services (PARS). In May 2024, PARS was also assigned to administer the Pension account. The City receives monthly account statements for the PARS accounts, while the CalPERS account statement is received quarterly. As these statements are received after the period closes, the amounts are reported on a delayed timeframe.

In November 2025, the PARS OPEB account reported a gain of $272,375.33 for a rate of

0.45 percent. The 3-month return rate is 4.11 percent, and the annualized return rate for Fiscal Year 2025-26 will be calculated at 6 months of activity. The PARS Pension account reported a gain of $29,048.04, for a rate of 0.51 percent. The 3-month return rate is 4.64 percent, and the annualized return rate for FY 2025 -26 will be calculated at 6 months of activity.

In September 2025, the CalPERS CERBT account reported quarterly earnings of $666,624.09, for a 3 month return rate of 4.82 percent, and the annualized return rate for FY 2025-26 will be calculated at 2 quarters of activity. (Attachment 5).

183

February 17, 2026

DOCUMENTS ATTACHED:

Attachment 1 – Investment and Cash Balance Report for December 2025 Attachment 2 – Overtime Report for December 2025
Attachment 3 – Overtime Public Safety Report for December 2025 Attachment 4 – Documentary Transfer Tax Report for December 2025 Attachment 5 – Other Post-Employment Benefits and Pension Report for December 2025

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185
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190
191
192
193
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195
196
197
198
199
200
Overtime Report for December 2025 (Attachment 2)
PERIOD 6, DECEMBER 2025
50% Threshold

ORIGINAL

BUDGET TRANSFERS REVISED
BUDGET
YTD

EXPENDED

AVAILABLE

BUDGET PCT
GENERAL FUND (summary)
400031 OVERTIME/General 2,346,051 3,625 2,349,676 1,243,338 1,106,338 53% 400032 OVERTIME/Sworn 11,465,610 - 11,465,610 6,212,329 5,253,281 54% TOTAL GENERAL FUND 13,811,661 3,625 13,815,286 7,455,667 6,359,619 54% Overtime By Department

CITY MANAGER
Administration - - - 357 (357) 100%

CITY CLERK
Administration 25,000 - 25,000 9,219 15,781 37%

COMMUNITY DEVELOPMENT
General Plan Code Enforcement 40,000 - 40,000 3,170 36,830 8%

FINANCE
Administration - - - 1 (1) 100% Payroll 28,000 - 28,000 9,859 18,141 35% Accounts Payable - - - 169 (169) 100% Revenue Collection 5,000 - 5,000 112 4,888 2% TOTAL FINANCE 33,000 - 33,000 10,141 2 2,859 31%

HUMAN RESOURCES
Administration - - - 523 (523) 100% POLICE
Administration 583,083 - 583,083 311,779 271,3 04 53% CAD Dispatch System 1,024,059 - 1,024,059 560,779 46 3,280 55% RM System 4,000 - 4,000 9,441 ( 5,441) 236% Parking Enforcement 15,000 - 15,000 13,580 1,420 91% Sworn Administration 6,983,641 - 6,983,641 4,020,584 2,963 ,057 58% TOTAL POLICE 8,609,783 - 8,609,783 4,916,163 3,693,620 57% FIRE
Administration 5,000 - 5,000 1,844 3,156 37% Sworn Suppression 4,452,872 - 4,452,872 2,153,619 2,299,25 3 48% Sworn Prevention 29,097 - 29,097 9,288 19,809 32% Sworn Training - - - 28,838 (28,838) 100% TOTAL FIRE 4,486,969 - 4,486,969 2,193,589 2,293,380 49%

201
Overtime Report for December 2025 (Attachment 2)
50% Threshold

ORIGINAL

BUDGET TRANSFERS REVISED
BUDGET
YTD

EXPENDED

AVAILABLE

BUDGET PCT

OFFICE OF NEIGHBORHOOD SAFETY
Administration 40,000 - 40,000 1,696 38,304 4% Re-Imagining - - - 462 (462) 100% TOTAL ONS 40,000 - 40,000 2,158 37,842 5%

PUBLIC WORKS & ENGINEERING SVCS
Administration - 8,000 8,000 5,095 2,905 64% Engineering Services 2,800 - 2,800 1,134 1,666 41% Stationary Engineers 15,000 - 15,000 7,803 7,197 52% Building Services 5,000 - 5,000 1,618 3,382 32% Utility Sections 100,000 - 100,000 29,574 70,426 30% Electric 25,000 - 25,000 32,526 (7,526 ) 130% Parks & Landscape Admin 200,000 (8,375) 191,625 106,659 84,966 56% Street Sweeping 1,100 - 1,100 - 1,100 0% Pavement Maintenance 56,447 - 56,447 43,819 12,628 78% Traffic Signs & Lines 15,000 - 15,000 12,816 2,184 85% Equipment Services 20,000 - 20,000 3,554 16,446 18% Abatement Services 50,000 - 50,000 40,568 9,432 81% TOTAL PUBLIC WORKS 490,347 (375) 489,972 285,167 204, 805 58%

LIBRARY
Library Administration 25,000 - 25,000 2,743 22,257 11%

COMMUNITY SERVICES
Recreation Services/Cities of Service - - - 137 (137) 100% Recreation Administration 400 - 400 8,678 (8,278) 2170% Booker T Center 100 - 100 404 (304) 404% Nevin Center 200 - 200 5 195 2% Shields Reid 200 - 200 455 (255) 228% Recreation Complex 2,000 - 2,000 949 1,051 47% Parchester Center 700 - 700 145 555 21% May Valley Center 700 - 700 752 (52) 107% Recreation DPRC 750 - 750 743 7 99% Senior Center 200 - 200 1 199 0% Senior Center Annex 300 - 300 - 300 0% Aquatics 5,000 - 5,000 3,552 1 ,448 71% Convention Center 4,512 - 4,512 11,547 (7,035) 256% Plunge 3,500 - 3,500 1,829 1,6 71 52% TOTAL COMMUNITY SERVICES 18,562 - 18,562 29,196 (10,633) 157%

202
Overtime Report for December 2025 (Attachment 2)
50% Threshold

ORIGINAL

BUDGET TRANSFERS REVISED
BUDGET
YTD

EXPENDED

AVAILABLE

BUDGET PCT

ECONOMIC DEVELOPMENT PROGRAM
Administration 1,000 - 1,000 3 997 0% Public Art 2,000 4,000 6,000 3,239 2,7 61 54% TOTAL ECONOMIC DEVELOPMENT 3,000 4,000 7,000 3,242 3,758 46%

COMMUNITY CRISIS RESPONSE PROGRAM
Administration 40,000 - 40,000 - 40,000 0% TOTAL GENERAL FUND 13,811,661 3,625 13,815,286 7,455,667 6,359,619 5 4%

NON-GENERAL FUND
Overtime By Fund
1012 HILLTOP LANDSCAPE MAINT DIST 20,000 - 20,000 6,498 13,502 32% 1015 MARINA BAY LNDSCP & LIGHT DIST 26,312 - 26,312 12,483 13,829 47% 1018 RENT PROGRAM 3,750 - 3,750 523 3,227 14% 1050 CR-PLANNING & BUILDING 9,500 - 9,500 - 9,500 0% 1050 CR-PLANNING & BUILDING 15,000 - 15,000 26 14,974 0% 1055 ENCROACHMENT SVCS 50,000 - 50,000 1,472 48,528 3% -
1205 EMPLOYMENT & TRAINING - - - 836 (836) 100% 1303 KIDS FIRST INITIATIVE 5,000 - 5,000 213 4,787 4% 4001 PORT OF RICHMOND 1,000 - 1,000 - 1,000 0% 4003 WASTEWATER ADMINISTRATION 30,000 - 30,000 7,990 22,010 27% 4003 WASTEWATER PRE-TREATMENT 25,000 50,000 75,000 36,302 38,698 48% 4006 STORMWATER 2,500 4,000 6,500 4,034 2,466 62% 4404 RHA-NEVIN PLAZA - - - 191 (191) 100% 4405 RHA-NYSTROM VILLAGE 12,000 - 12,000 1,763 10,237 15% 5001 INSURANCE RESERVES - - - 111 (111) 100% TOTAL NON-GENERAL FUNDS 200,062 54,000 254,062 72,442 181,620 29%

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Overtime Public Safety Report for December 2025 (Attachment 3) City of Richmond
Public Safety Sworn Overtime
Fund: 0001 - General Fund
Period 1 2 3 456789 1 0 1 1 1 2 Average
Month July August September October November December January February March April May June YTD YTD Remaining Monthly Target % 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% Total $ Total % Budget Expense

ORIGINAL
BUDGET

REVISED
BUDGET
FY2018-19 Overtime - Sworn 3,433,019 3,433,019 482,143 537,369 655,866 437,794 524,577 430,398 367,322 512,595 422,587 497,767 536,209 505,966 5,910,592 172.2% (2,477,573) 492,549.37 FY2019-20 Overtime - Sworn 5,000,000 4,800,000 473,963 469,392 491,205 509,931 449,751 473,935 390,897 498,501 501,383 479,696 560,031 439,159 5,737,844 119.5% (937,844) 478,153.64 FY2020-21 Overtime - Sworn 2,497,290 3,533,043 275,202 246,822 296,775 382,618 306,787 278,293 205,529 303,631 307,092 357,284 323,537 368,366 3,651,935 103.4% (118,892) 304,327.96 FY2021-22 Overtime - Sworn 5,165,434 5,165,434 379,016 408,253 487,481 423,830 333,006 307,152 255,420 330,788 314,524 336,044 304,989 366,419 4,246,922 82.2% 918,512 353,910.14 POLICEFY2022-23 Overtime - Sworn 5,165,435 4,800,000 373,491 355,649 399,628 355,866 377,889 401,964 396,783 474,403 463,499 416,775 496,542 449,394 4,961,883 103.4% (161,883) 413,490.26 FY2023-24 Overtime - Sworn 4,800,000 6,708,965 487,105 925,716 477,693 462,417 470,347 531,204 424,452 626,680 478,293 593,735 568,535 588,097 6,634,274 98.9% 74,691 552,856.16 FY2024-25 Overtime - Sworn 6,708,965 6,708,965 560,788 543,814 584,028 590,943 580,286 631,961 492,367 662,199 566,326 603,150 720,953 680,661 7,217,477 107.6% (508,512) 601,456.40 FY2025-26 Overtime - Sworn 6,983,641 6,983,641 614,222 750,224 711,221 716,296 638,352 590,269 4,020,584 57.6% 2,963,057 670,097.36 FY2018-19 Overtime - Sworn 2,509,914 2,509,914 257,785 245,946 179,272 171,370 219,937 204,997 261,780 216,596 196,343 310,702 220,368 275,166 2,760,261 110.0% (250,347) 230,021.77 FY2019-20 Overtime - Sworn 4,305,402 2,509,914 295,166 277,886 286,016 300,083 332,654 382,084 347,492 328,467 350,709 302,505 264,571 325,335 3,792,969 151.1% (1,283,055) 316,080.74 FY2020-21 Overtime - Sworn 1,993,165 3,193,165 398,678 380,282 417,982 393,922 267,819 345,928 341,403 305,081 172,961 261,923 263,518 286,039 3,835,537 120.1% (642,372) 319,628.09 FY2021-22 Overtime - Sworn 3,629,097 4,334,499 334,236 434,974 358,578 358,251 352,789 327,832 448,493 410,429 297,215 355,475 725,409 438,807 4,842,489 111.7% (507,990) 403,540.77 FIREFY2022-23 Overtime - Sworn 4,334,499 4,334,499 444,959 444,457 414,638 401,115 402,116 379,882 443,531 475,560 339,814 398,079 369,477 435,057 4,948,685 114.2% (614,186) 412,390.41 FY2023-24 Overtime - Sworn 4,482,969 5,135,869 524,969 473,094 348,296 346,854 363,759 315,266 363,100 382,930 381,442 417,762 431,523 357,820 4,706,814 91.6% 429,055 392,234.47 FY2024-25 Overtime - Sworn 4,481,969 4,481,969 367,801 375,737 425,984 419,101 462,309 358,764 366,579 356,872 395,710 496,072 499,221 510,985 5,035,136 112.3% (553,167) 419,594.68 FY2025-26 Overtime - Sworn 4,481,969 4,481,969 597,372 381,730 262,916 283,051 322,373 344,304 2,191,745 48.9% 2,290,224 365,290.87 FY2025-26 TOTAL 11,465,610 11,465,610 1,211,594 1,131,954 974,136 999,347 960,725 934,573 - - - - - - 6,212,329 54.2% 5,253,281 1,035,388.23

BUDGET ACTUALS TOTAL

204
Do
cumentary Transfer Tax
The Ci
ty of Richmond receives Documentary Transfer Tax from the County for the sale of properties in Richmond. As one of the most volatile revenue stream s for the City, the a mounts received can vary month- to-month from the low $300 thousand to the highs of $7 million. A few large sales can widely swing the revenues.

In FY2023-24, the City budgeted $13.3 million for the Transfer Tax category and received $8.6 million, equating to a difference of $4.7 million.

In FY2024-25, the City budgeted $7.4 million. The difference between the budgeted amounts in these two years is that in the FY2024-25 budget, staff did not include property sales of over $10 million in the formula. These few unpredictable transactions skew the monthly sales figures.

For FY2025-26, the City budgeted $13.6 million following the Guiding Fiscal Policy formula.

As a reminder, Measure H, approved by Richmond voters in November 2018, went into effect at the end of December 2018. Measure H increased the real estate transfer tax from 0.7 percent to 1.25 percent for properties with a sale price of over $1 million but below $3 million, 2.5 percent for properties with a sale price between $3 - $10 million, and 3.0 percent for properties with a sale price over $10 million.

The table below shows each monthly payment going back to FY2018-19 and highlights the volatility of this revenue stream. Of note are the very high payments received in certain months which are shown as significant peaks.

Attachment 4 - Documentary Transfer Tax December 2025

205
Fiscal Year July Aug ust September October November December January February March April May June Totals FY2018-19 498,037 508,343 348,117 440,189 462,542 437,400 225,541 487,419 809,257 733,536 1,524,100 1,542,404 8,016,886 FY2019-20 475,202 514,221 489,633 581,608 406,167 676,059 2,578,200 344,488 460,000 1,345,764 444,160 406,756 8,722,257 FY2020-21 1,464,754 529,696 5,088,852 508,011 2,522,185 883,461 569,095 357,803 621,601 4,312,603 2,130,037 878,737 19,866,835 FY2021-22 784,937 642,394 3,405,874 1,620,476 689,214 701,028 419,082 944,682 3,047,276 926,132 1,675,993 3,755,021 18,612,107 FY2022-23 1,086,045 520,354 517,718 580,839 1,250,243 785,993 682,509 244,636 2,034,519 970,348 1,253,543 490,102 10,416,847 FY2023-24 465,705 425,650 368,966 507,066 1,357,082 407,488 356,203 336,787 439,035 582,710 627,785 2,726,059 8,600,534 FY2024-25 3,353,340 420,135 424,251 4,394,236 1,791,677 448,977 273,946 412,343 486,190 339,108 611,460 538,589 13,494,250 FY2025-26 7,258,631 380,656 398,557 479,573 371,688 537,250 9,426,355 $0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
July August September October November December Jan uary February March April May June City of Richmond - Documentary Transfer Tax
FY2018-19 FY2019-20 FY2020-21 FY2021-22 FY2022-23 FY2023-24 FY2024-25 FY2025-26 Attachment 4 - Documentary Transfer Tax December 2025

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KRISTIN B. CONNELLY, CLERK-RECORDER
County of Contra Costa
555 Escobar Street * Martinez, CA 94553
Recorder (925) 335-7900 * Fax (925) 335-7926
Transfer Tax Monthly Detail by City
Report Date & Time
01/07/2026 10:11
For Month: December 2025
Document No. Recording Date/Time Transaction Date/Time Action City Split County Split Transfer Tax Total Location
For Richmond
2025-0134082 12/01/2025 12:01 12/01/2025 12:01:00 $2,506.00 $393.80 $2,899.80 Main Office 2025-0134295 12/01/2025 15:00 12/01/2025 15:00:00 $4,123.00 $647.90 $4,770.90 Main Office 2025-0134299 12/01/2025 15:11 12/01/2025 15:11:00 $4,893.00 $768.90 $5,661.90 Main Office 2025-0134381 12/01/2025 16:20 12/01/2025 16:20:00 $4,585.00 $720.50 $5,305.50 Main Office 2025-0134499 12/02/2025 08:52 12/02/2025 08:52:00 $4,193.00 $658.90 $4,851.90 Main Office 2025-0134767 12/02/2025 12:26 12/02/2025 12:26:00 $5,040.00 $792.00 $5,832.00 Main Office 2025-0134808 12/02/2025 13:11 12/02/2025 13:11:00 $2,940.00 $462.00 $3,402.00 Main Office 2025-0134854 12/02/2025 13:58 12/02/2025 13:58:00 $5,670.00 $891.00 $6,561.00 Main Office 2025-0134982 12/02/2025 16:14 12/02/2025 16:14:00 $3,570.00 $561.00 $4,131.00 Main Office 2025-0135383 12/03/2025 13:26 12/03/2025 13:26:00 $4,760.00 $748.00 $5,508.00 Main Office 2025-0135388 12/03/2025 13:33 12/03/2025 13:33:00 $15,187.50 $1,336.50 $16,524.00 Main Office 2025-0135481 12/03/2025 15:14 12/03/2025 15:14:00 $4,025.00 $632.50 $4,657.50 Main Office 2025-0135485 12/03/2025 15:17 12/03/2025 15:17:00 $36,250.00 $3,190.00 $39,440.00 Main Office 2025-0136143 12/05/2025 08:58 12/05/2025 08:58:00 $6,692.00 $1,051.60 $7,743.60 Main Office 2025-0136185 12/05/2025 09:40 12/05/2025 09:40:00 $6,650.00 $1,045.00 $7,695.00 Main Office 2025-0136321 12/05/2025 11:15 12/05/2025 11:15:00 $5,425.00 $852.50 $6,277.50 Main Office 2025-0136376 12/05/2025 11:58 12/05/2025 11:58:00 $2,450.00 $385.00 $2,835.00 Main Office 2025-0136523 12/05/2025 14:25 12/05/2025 14:25:00 $6,055.00 $951.50 $7,006.50 Main Office 2025-0136544 12/05/2025 14:46 12/05/2025 14:46:00 $12,500.00 $1,100.00 $13,600.00 Main Office 2025-0136844 12/08/2025 10:36 12/08/2025 10:36:00 $4,025.00 $632.50 $4,657.50 Main Office 2025-0136945 12/08/2025 12:52 12/08/2025 12:52:00 $938.00 $147.40 $1,085.40 Main Office 2025-0137089 12/08/2025 15:49 12/08/2025 15:49:00 $4,830.00 $759.00 $5,589.00 Main Office 2025-0137394 12/09/2025 11:15 12/09/2025 11:15:00 $3,584.00 $562.65 $4,146.65 Main Office 2025-0137430 12/09/2025 11:40 12/09/2025 11:40:00 $15,625.00 $1,375.00 $17,000.00 Main Office Attachment 4 - Documentary Transfer Tax December 2025

207
KRISTIN B. CONNELLY, CLERK-RECORDER
County of Contra Costa
555 Escobar Street * Martinez, CA 94553
Recorder (925) 335-7900 * Fax (925) 335-7926
Transfer Tax Monthly Detail by City
Report Date & Time
01/07/2026 10:11
For Month: December 2025
Document No. Recording Date/Time Transaction Date/Time Action City Split County Split Transfer Tax Total Location
2025-0137593 12/09/2025 14:23 12/09/2025 14:23:00 $3,500.00 $550.00 $4,050.00 Main Office 2025-0137716 12/09/2025 16:12 12/09/2025 16:12:00 $3,591.00 $563.75 $4,154.75 Main Office 2025-0137842 12/10/2025 08:57 12/10/2025 08:57:00 $105,000.00 $4,620.00 $109,620.00 Main Office 2025-0137856 12/10/2025 09:06 12/10/2025 09:06:00 $4,025.00 $632.50 $4,657.50 Main Office 2025-0137960 12/10/2025 10:33 12/10/2025 10:33:00 $3,850.00 $605.00 $4,455.00 Main Office 2025-0138281 12/10/2025 15:11 12/10/2025 15:11:00 $4,830.00 $759.00 $5,589.00 Main Office 2025-0138546 12/11/2025 11:41 12/11/2025 11:41:00 $14,062.50 $1,237.50 $15,300.00 Main Office 2025-0138747 12/11/2025 16:09 12/11/2025 16:09:00 $3,920.00 $616.00 $4,536.00 Main Office 2025-0138989 12/12/2025 10:57 12/12/2025 10:57:00 $3,395.00 $533.50 $3,928.50 Main Office 2025-0139109 12/12/2025 12:44 12/12/2025 12:44:00 $4,340.00 $682.00 $5,022.00 Main Office 2025-0139135 12/12/2025 13:40 12/12/2025 13:40:00 $5,810.00 $913.00 $6,723.00 Main Office 2025-0139600 12/15/2025 13:04 12/15/2025 13:04:00 $6,650.00 $1,045.00 $7,695.00 Main Office 2025-0139602 12/15/2025 13:06 12/15/2025 13:06:00 $3,570.00 $561.00 $4,131.00 Main Office 2025-0139703 12/15/2025 14:18 12/15/2025 14:18:00 $2,051.00 $321.75 $2,372.75 Main Office 2025-0140113 12/16/2025 11:48 12/16/2025 11:48:00 $4,424.00 $694.65 $5,118.65 Main Office 2025-0140228 12/16/2025 14:39 12/16/2025 14:39:00 $3,185.00 $500.50 $3,685.50 Main Office 2025-0140467 12/17/2025 09:24 12/17/2025 09:24:00 $5,775.00 $907.50 $6,682.50 Main Office 2025-0140470 12/17/2025 09:25 12/17/2025 09:25:00 $5,740.00 $902.00 $6,642.00 Main Office 2025-0140574 12/17/2025 10:30 12/17/2025 10:30:00 $2,555.00 $401.50 $2,956.50 Main Office 2025-0140713 12/17/2025 13:12 12/17/2025 13:12:00 $4,844.00 $760.65 $5,604.65 Main Office 2025-0140735 12/17/2025 13:24 12/17/2025 13:24:00 $3,325.00 $522.50 $3,847.50 Main Office 2025-0141101 12/18/2025 11:10 12/18/2025 11:10:00 $4,410.00 $693.00 $5,103.00 Main Office 2025-0141108 12/18/2025 11:13 12/18/2025 11:13:00 $4,690.00 $737.00 $5,427.00 Main Office 2025-0141368 12/18/2025 15:01 12/18/2025 15:01:00 $6,895.00 $1,083.50 $7,978.50 Main Office 2025-0141449 12/19/2025 07:58 12/19/2025 07:58:00 $5,376.00 $844.80 $6,220.80 Main Office 2025-0141517 12/19/2025 08:42 12/19/2025 08:42:00 $6,580.00 $1,034.00 $7,614.00 Main Office Attachment 4 - Documentary Transfer Tax December 2025

208
KRISTIN B. CONNELLY, CLERK-RECORDER
County of Contra Costa
555 Escobar Street * Martinez, CA 94553
Recorder (925) 335-7900 * Fax (925) 335-7926
Transfer Tax Monthly Detail by City
Report Date & Time
01/07/2026 10:11
For Month: December 2025
Document No. Recording Date/Time Transaction Date/Time Action City Split County Split Transfer Tax Total Location
2025-0141636 12/19/2025 10:17 12/19/2025 10:17:00 $5,530.00 $869.00 $6,399.00 Main Office 2025-0141694 12/19/2025 10:52 12/19/2025 10:52:00 $4,445.00 $698.50 $5,143.50 Main Office 2025-0141765 12/19/2025 13:16 12/19/2025 13:16:00 $3,325.00 $522.50 $3,847.50 Main Office 2025-0141900 12/19/2025 14:31 12/19/2025 14:31:00 $3,640.00 $572.00 $4,212.00 Main Office 2025-0142217 12/22/2025 11:13 12/22/2025 11:13:00 $5,565.00 $874.50 $6,439.50 Main Office 2025-0142235 12/22/2025 11:27 12/22/2025 11:27:00 $2,877.00 $452.10 $3,329.10 Main Office 2025-0142261 12/22/2025 12:16 12/22/2025 12:16:00 $2,730.00 $429.00 $3,159.00 Main Office 2025-0142293 12/22/2025 12:44 12/22/2025 12:44:00 $140.00 $22.00 $162.00 Main Office 2025-0142438 12/22/2025 14:38 12/22/2025 14:38:00 $3,990.00 $627.00 $4,617.00 Main Office 2025-0142515 12/23/2025 08:02 12/23/2025 08:02:00 $2,835.00 $445.50 $3,280.50 Main Office 2025-0142776 12/23/2025 10:48 12/23/2025 10:48:00 $6,335.00 $995.50 $7,330.50 Main Office 2025-0142782 12/23/2025 10:56 12/23/2025 10:56:00 $6,300.00 $990.00 $7,290.00 Main Office 2025-0142975 12/23/2025 14:07 12/23/2025 14:07:00 $5,565.00 $874.50 $6,439.50 Main Office 2025-0142999 12/23/2025 14:40 12/23/2025 14:40:00 $4,550.00 $715.00 $5,265.00 Main Office 2025-0143218 12/24/2025 08:20 12/24/2025 08:20:00 $4,690.00 $737.00 $5,427.00 Main Office 2025-0143297 12/24/2025 08:47 12/24/2025 08:47:00 $6,027.00 $947.10 $6,974.10 Main Office 2025-0143367 12/24/2025 09:33 12/24/2025 09:33:00 $5,012.00 $787.05 $5,799.05 Main Office 2025-0143369 12/24/2025 09:33 12/24/2025 09:33:00 $4,655.00 $731.50 $5,386.50 Main Office 2025-0143626 12/26/2025 08:59 12/26/2025 08:59:00 $5,565.00 $874.50 $6,439.50 Main Office 2025-0143634 12/26/2025 09:05 12/26/2025 09:05:00 $5,117.00 $804.10 $5,921.10 Main Office 2025-0143695 12/26/2025 10:10 12/26/2025 10:10:06 $6,685.00 $1,051.60 $7,736.60 Main Office 2025-0144343 12/29/2025 11:42 12/29/2025 11:42:00 $1,715.00 $269.50 $1,984.50 Main Office 2025-0144401 12/29/2025 13:08 12/29/2025 13:08:00 $5,376.00 $844.80 $6,220.80 Main Office 2025-0144756 12/30/2025 09:25 12/30/2025 09:25:00 $1,890.00 $297.00 $2,187.00 Main Office 2025-0144948 12/30/2025 11:48 12/30/2025 11:48:00 $3,395.00 $533.50 $3,928.50 Main Office 2025-0145078 12/30/2025 14:31 12/30/2025 14:31:00 $3,710.00 $583.00 $4,293.00 Main Office Attachment 4 - Documentary Transfer Tax December 2025

209
KRISTIN B. CONNELLY, CLERK-RECORDER
County of Contra Costa
555 Escobar Street * Martinez, CA 94553
Recorder (925) 335-7900 * Fax (925) 335-7926
Transfer Tax Monthly Detail by City
Report Date & Time
01/07/2026 10:11
For Month: December 2025
Document No. Recording Date/Time Transaction Date/Time Action City Split County Split Transfer Tax Total Location
2025-0145137 12/30/2025 15:37 12/30/2025 15:37:00 $3,395.00 $533.50 $3,928.50 Main Office 2025-0145315 12/31/2025 08:49 12/31/2025 08:49:00 $5,796.00 $910.80 $6,706.80 Main Office 2025-0145326 12/31/2025 08:59 12/31/2025 08:59:00 $6,405.00 $1,006.50 $7,411.50 Main Office 2025-0145367 12/31/2025 09:26 12/31/2025 09:26:05 $4,760.00 $748.00 $5,508.00 Main Office 2025-0145473 12/31/2025 10:35 12/31/2025 10:35:00 $5,215.00 $819.50 $6,034.50 Main Office 2025-0145627 12/31/2025 13:12 12/31/2025 13:12:54 $3,892.00 $611.05 $4,503.05 Main Office 2025-0145793 12/31/2025 15:49 12/31/2025 15:49:00 $3,213.00 $504.90 $3,717.90 Main Office Total For Richmond $537,250.00 $66,068.75 $603,318.75
Attachment 4 - Documentary Transfer Tax December 2025

210
OPEB and Pension Returns for December 2025 (Attachment 5) Account Frequency Beg. Balance Contributions Interest Gain(Loss) Fees End Balance Rate PARS-OPEB Monthly 60,355,243.55 0.00 272,375.33 (16,015.92) 60,611,602.96 0.45% FY 2018 6.60%
FY 2019 6.77%
FY 2020 3.62%
FY 2021 26.76%
FY 2022 -13.72%
FY 2023 9.49%
FY 2024 13.37%
FY 2025 10.49%
Annualized Returns
City of Richmond
City of Richmond Finance Department
PARS-OPEB Summary 450 Civic Center Plaza
Period Ending November 30, 2025 Richmond, CA 94804
(510) 620-6740
-2.63%

2.07%

0.41%
-2.83%

0.31%

2.81%

3.17%

0.68%

1.90%

2.25%

1.36%

0.45%
-1.24%

2.76%
-0.21%
-0.41%
-2.13%

0.21%

6.40%

6.79%

5.85%

4.90%

5.61%

4.11%
-4.00%
-2.00%

0.00%

2.00%

4.00%

6.00%

8.00%
Dec-24
FY2025
Jan-25
FY2025
Feb-25
FY2025
Mar-25
FY2025
Apr-25
FY2025
May-25
FY2025
Jun-25
FY2025
Jul-25
FY2026
Aug-25
FY2026
Sep-25
FY2026
Oct-25
FY2026
Nov-25
FY2026
PARS-OPEB Return Rates
1-Month Return
3-Month Return

OPEB and Pension Returns for December 2025 (Attachment 5) Account Frequency Beg. Balance Contributions Interest Gain(Loss) Fees End Balance Rate PARS-Pension Monthly 5,714,618.76 0.00 29,048.04 (1,521.20) 5,742,145.60 0.51% FY 2025 7.68%
Annualized Returns
City of Richmond
City of Richmond Finance Department
PARS-Pension Summary 450 Civic Center Plaza
Period Ending November 30, 2025 Richmond, CA 94804
(510) 620-6740
-2.11%

1.36% 1.29%
-1.42%

0.31%

1.13%

2.40%

0.17%

2.48% 2.65%

1.42%

0.51%
-2.12%

1.41%

0.50%

1.21%

0.16% 0.29%

3.88%

3.73%

5.12%

5.37%

6.69%

4.64%
-3.00%
-2.00%
-1.00%

0.00%

1.00%

2.00%

3.00%

4.00%

5.00%

6.00%

7.00%

8.00%
Dec-24
FY2025
Jan-25
FY2025
Feb-25
FY2025
Mar-25
FY2025
Apr-25
FY2025
May-25
FY2025
Jun-25
FY2025
Jul-25
FY2026
Aug-25
FY2026
Sep-25
FY2026
Oct-25
FY2026
Nov-25
FY2026
PARS-Pension Return Rates
1-Month Return
3-month

OPEB and Pension Returns for December 2025 (Attachment 5) Account Frequency Beg. Balance Disbursements Contributions Interest Gain(Loss) Fees End Balance Rate CalPERS-CERBT Quarterly 13,832,776.52 (302,613.16) 14,850.00 666,624.09 (2,458.45) 14,209,179.00 4.82% FY 2020 5.97%
FY 2021 20.47%
FY 2022 -12.60%
FY 2023 3.81%
FY 2024 8.69%
FY 2025 10.74%
Annualized Returns
City of Richmond
City of Richmond Finance Department
CalPERS-CERBT Summary 450 Civic Center Plaza
Quarter Ending September 30, 2025 Richmond, CA 94804
(510) 620-6740

5.44%

4.63%

1.58%
-4.39%

10.60%

2.31%

0.47%

7.83%
-3.94%

1.37%

5.48%

4.82%
-6.00%
-4.00%
-2.00%

0.00%

2.00%

4.00%

6.00%

8.00%

10.00%

12.00%
Oct-Dec 2022
FY2023
Jan-Mar 2023
FY2023
Apr-Jun 2023
FY2023
Jul-Sep 2023
FY2024
Oct-Dec 2023
FY2024
Jan-Mar 2024
FY2024
Apr-Jun 2024
FY2024
Jul-Sep 2024
FY2025
Oct-Dec 2024
FY2025
Jan-Mar 2025
FY2025
Apr-Jun 2025
FY2025
Jul-Sep 2025
FY2026
CalPERS-CERBT Return Rates
3-Month Return

February 17, 2026

Fire Department

DATE: February 17, 2026
TO: Mayor Martinez and Members of the City Council
FROM:

Aaron Osorio, Fire Chief
Rico Rincon, Deputy Fire Chief
Den Mark Marcelo, Administrative Services Coordinator
Subject:

Contract with TargetSolutions Learning, LLC dba Vector
Solutions to Provide a Web-based Fire Industry Training and Compliance Management System
FINANCIAL IMPACT: The proposed total three-year-not-to-exceed cost of $30,494 is included within the approved fiscal year 2025- 2026 Fire Department budget and will be budgeted
accordingly in subsequent fiscal years (Account String:
01204022-400209).

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
ISSUE:

TargetSolutions is a web-based fire industry training and compliance management platform for essential functions, including training, certification tracking, station bidding, and document management. The Richmond Fire
Department’s current contract has expired, and it must be renewed to ensure uninterrupted access and continued
operational compliance.

RECOMMENDED ACTION APPROVE a sole-source contract with TargetSolutions Learning, LLC dba Vector Solutions in an amount not to
exceed $30,494, for a three-year term effective January 1, 2026, through January 1, 2029, with two one-year
extension options not to exceed an additional $12,000
per year for the extended term – Fire Department (Chief Aaron Osorio 510-307-8021/Chief Rico Rincon 510-307-
8041/Den Mark Marcelo 510-307-8038).

AGENDA
REPORT
214

February 17, 2026
DISCUSSION:

TargetSolutions is a comprehensive training and compliance management system that the Richmond Fire Department (“Department”) uses for training, certification tracking, station bidding, and document management. The Department has utilized this system for the past 10 years, successfully implementing training and compliance management.

The following are some of the key features where the department uses the system:

 Training Management: Provides staff with access to a wide range of fire- specific training modules, allowing for scheduling, assignment, tracking of training courses, and training hours.
 Certification Tracking: The system tracks Emergency Medical Services (EMS) certifications, annual reviews, and assignment completions for all personnel, sending reminders for upcoming expirations and necessary renewals.  Station Bidding: Includes an application for staff to submit station bids and enables administration to track the bidding process.
 Document Management: Allows for centralized storage and management of important documents, policies, and procedures, making them easily accessible to all personnel.

Furthermore, TargetSolutions can be linked to entities such as the California Joint Apprenticeship Committee (Cal-JAC) and Contra Costa County Local EMS Agency (LEMSA). This is very important because the department can track training hours, which is useful when using Cal-JAC-specific training opportunities. Likewise, track the completion of continuing education credits necessary to maintain personnel’s Emergency Medical Technician (EMT) license with LEMSA.

Sole Source Justification:

Target Solutions is the only known vendor that offers a comprehensive library of fire industry-specific training courses that comply with the National Fire Protection Association (NFPA) standards, offers courses required for recertification, Hazardous Materials (HAZMAT) refresher, California Occupational Safety and Health Administration (CalOSHA) compliance, anti-harassment training, and other state- mandated training (Attachment 1). Several state, county, and municipal fire agencies have adopted the vendor as their primary training and compliance management system.

Recommendation:

City staff recommend that the City Council approve a sole source contract with TargetSolutions Learning, LLC dba Vector Solutions, in an amount not to exceed $32,000, for a three-year term, with two one-year extension options not to exceed an additional $12,000 per year for the extended term (Attachment 2).

TargetSolutions has proven to be an invaluable asset to the Richmond Fire Department over the past decade, effectively supporting our training and compliance management. 215

February 17, 2026
Its wide-ranging features not only enhance the department’s operational efficiency but also ensure compliance with industry and safety standards.

DOCUMENTS ATTACHED:

Attachment 1 – Sole Source Justification
Attachment 2 – Standard Contract

216
217
218
219
220
221

CITY OF RICHMOND

STANDARD CONTRACT
Department: City Project Manager:

City Project Manager E-mail: City Project Manager Phone No:

Vendor No: Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond, a municipal corporation (“the City”), and the following named Contractor:

Contractor Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No:
☐ A California corporation, ☐ limited liability corporation ☐ general partnership, ☐ limited partnership, ☐ individual, ☐ non-profit corporation, ☐ individual dba as [specify:] ____________________ ☐ other [specify:] _______________________________

2. Term. The effective date of this Contract is _______________________ and terminates _________________ unless terminated earlier as set forth herein.

3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $______________ (“Contract Payment Limit”) unless a Contract Amendment has been approved by the City Council or City Manager. If this amount includes a contingency, Contractor acknowledges that any use of such contingency shall be for work beyond the original scope of services and requires prior written authorization by the City. If noted below, Compensation for work done under this Contract, shall not exceed as follows:

FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________

4. Contractor’s Obligations. Contractor agrees to perform all work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, in accordance with the Service Plan set forth in Exhibit A, attached hereto and incorporated herein.

5. City Obligations. City shall make payments to the Contractor in accordance with the Payment Provisions set forth in Exhibit B, attached hereto and incorporated herein.

FIRE
Aaron Osorio
[email protected]
(510) 307-8041
10791
Provide a web-based fire industry training and compliance management system.

TargetSolutions Learning, LLC dba Vector Solutions
4890 W. Kenndy Blvd., Suite 300
Tampa, FL 33609
Jackeline Itzaina
(858) 683-7743
[email protected]
Florida LLC
January 1, 2026
January 1, 2029
30,494.25
25-26
9,865.82
26-27
10,161.79
27-28
10,466.64
222

6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C), attached hereto and incorporated herein.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D), which are attached hereto and incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any), which are attached hereto and incorporated herein.

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F), which are attached hereto and incorporated herein.

10. Sanctuary City Compliance Statement. This Contract is subject to the Sanctuary City Compliance Statement (Exhibit G), which is attached hereto and incorporated herein.

11. Signatures. These signatures attest the parties' agreement hereto:

CITY OF RICHMOND,
a municipal corporation [BUSINESS NAME]
(* The Corporation Chairperson of the Board, President, or Vice President should sign below)

By: _________________________ By: ___________________________ Title: ________________________ Title: __________________________ Date Signed: _________________ Date Signed: ___________________

I hereby certify that this Contract (* The Corporation Chief Financial Officer or Assistant has been approved by City Council Treasurer, or Secretary or Assistant Secretary should or the City Manager. sign below)

By: _________________________ By: ___________________________ City Clerk Title: __________________________
Date Signed: ____________________
Approved as to form:
(NOTE: Pursuant to California Corporations Code Section By: _________________________ 313, if Contractor is a corporation or nonprofit organization, City Attorney this Contract (1) must be signed by (a) the Chairperson of the Board, President, or Vice-President and (b) the
Chief Financial Officer or Assistant Treasurer, or
Secretary or Assistant Secretary)

LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Sanctuary City Compliance Statement Exhibit G

TargetSolutions Learning, LLC dba Vector Solutions
223
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT A

SERVICE PLAN
Contractor shall, to the satisfaction of the Project Manager ( set forth in Exhibit B) , perform the following services and be compensated as outlined below [or attach service plan if necessary]:

TargetSolutions Learning, LLC dba Vector Solutions
TargetSolutions Learning, LLC dba Vector Solutions will provide a web-based platform fire industry training and compliance management platform as outlined in the Order Form, attached hereto. See Exhibit A-1 for Order Form.
224
Quote ID
Q-489723
Contact Name
Jackelin Itzaina

TargetSolutions, LLC SaaS OF. C (Issued 12.01.2024)
TargetSolutions Learning, LLC Order Form
Schedule A
Date: Thursday, December 18, 2025
Client Information
Client Name: Richmond Fire Department (CA)
Address:
440 Civic Center Plaza
Richmond, CA 94804
Primary Contact Name:

Aaron Osorio
Primary Contact Phone:
(510) 307-8021
Agreement Term
Effective Date: 01/01/2026 Initial Term: 36 months
Invoicing Contact Information (Please fill in missing information) Billing Contact Name: Den Mark Marcelo
Billing Address:

Accounts Payable, Finance Department
PO Box 4046
Richmond, California 94804-0046
Billing Phone:
(510) 307-8038
Billing Email:
[email protected]
PO#: Billing Frequency:

Annual
Payment Terms:

Net 30
Exhibit A-1
225
Quote ID
Q-489723

TargetSolutions, LLC SaaS OF. C (Issued 12.01.2024)
Annual Fee(s)
Product
Code Product Description
Minimum
Annual
Commitment
Price Sub Total

TSPREMIER
Vector LMS,
TargetSolutions Edition
Premier Membership
Training management
for public entities and
professionals
100 $98.09 $9,809.00

TSLEARN
Vector LMS,
TargetSolutions Edition
- Learning Management
Package
Administrator 1 $56.82 $56.82
Annual Total: $9,865.82
Total: $9,865.82
This is not an invoice.

Order Form Terms and Conditions.

1. Additional Named Users added after the Effective Date (e.g., Named Users above the Minimum Annual Commitment) will be invoiced at the per Named User rate stated in the Order Form, on a prorated basis determined by the date such Users are added during the contract year. Such Additional Named Users shall be invoiced at the contracted per Named User fee for subsequent contract years during the Term.

2. Fees during the Initial Term shall be increased by 3.0% per contract year.

3. All undisputed invoices are due and payable Net 30 days after invoice date (“Due Date”). Any fees unpaid for more than 10 days past the Due Date shall bear interest at 1.5% per month or the highest applicable rate permitted by law.

4. Upon termination or expiration of the Initial Term, this Agreement may be renewed upon mutual written agreement signed by both Parties.

Additional Terms and Conditions

1. This Order Form is governed by the Master Software as a Service Agreement at https://www.vectorsolutions.com/master-software-as-a-service-agreement/ (the “Governing Contract”).

Capitalized terms not otherwise defined in this Order Form have the meanings assigned to them in the Governing Contract.

2. To the extent any term(s) of the Governing Contract and this Order Form conflict, the term(s) of this Order Form will supercede the conflicting term(s) of the Governing Contract.

3. This Order Form will become effective when signed by both Parties. Unless both Parties sign this Order Form, the pricing and terms offered in this Order Form expire on the Offer Expiration Date stated above.

4. This Order Form and the pricing terms herein are specific to You and shall be considered Our Confidential Information. To the extent shared with any permitted third parties pursuant to the confidentiality terms between the Parties, such third party shall be bound by terms that prohibit their use of the information for any purpose beyond providing services to You, including restricting their use of the information in any aggregated or anonymized format.

5. IF YOU ARE LOCATED OUTSIDE THE UNITED STATES, Your data, including Your and Your End Users’ personally-identifiable data, will be exported to the United States to enable us to administer, operate and process the Services.

Exhibit A-1
226
Quote ID
Q-489723

TargetSolutions, LLC SaaS OF. C (Issued 12.01.2024)
To proceed, please sign this Order Form
Signatures
Each undersigned hereby represents that he/she is an authorized representative of the respective Party, and is authorized to commit the respective Party to all terms and conditions in this Order Form, and each undersigned acknowledges that the Parties rely on such representation in their agreements set forth in this Order Form.

Target Solutions Learning, LLC d/b/a Vector Solutions Richmond Fire Department (CA) 4890 W. Kennedy Blvd, Suite 300
Tampa, FL 33609
440 Civic Center Plaza
Richmond, CA 94804
By: \ \s2\ By: \ \s1\
Printed Name: Jackelin Itzaina Printed Name:

Title: Renewal Management Manager Title:

Date: \ \d2\ Date: \ \d1\
Exhibit A-1
227
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT B

PAYMENT PROVISIONS

1. COMPENSATION TO CONTRACTOR:

a. Provided Contractor is not in default under this Contract, Contractor shall be compensated in the manner set forth herein.

b. All payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photocopying, meals and travel, etc.). Invoices shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.

c. All City vendors receiving new contracts shall sign up to receive electronic payments through the City’s Automated Clearinghouse (ACH) payments service/provider.

2. SUBMISSION OF INVOICES:

Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:

Attention: City of Richmond Finance/Account Payable
Project Manager: _______________________
P.O. Box 4046
Richmond, CA 94804

3. All invoices that are submitted by Contractor shall be subject to the approval of the City Project Manager, _______________________, before payments shall be authorized.

a. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.

b. All appropriate permits, certificates, and licenses, including a City business license shall be obtained and maintained for the duration of this Contract before any payment is authorized.

4. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract is executed by the City. The insurance coverage required by this Contract shall be maintained by Contractor for the duration of this Contract and must be in place before any payment is authorized.

Aaron Osorio
Aaron Osorio
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EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. All required written notices shall be delivered: (i) by hand; or (ii) sent by registered, express, or certified mail, with return receipt requested or with delivery confirmation requested from the U.S. postal service; or (iii) sent by overnight or same day courier service at the party’s respective address listed in this Section.

2. Each notice shall be deemed to have been received on the earlier to occur of:
actual delivery or the date on which delivery is refused; or three (3) days after notice is deposited in the U.S. mail or with a courier service in the manner described above (Sundays and City holidays excepted).

3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.

4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:

City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Email: ________________________________________________

5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:

Attn:

Email: ________________________________________________ Aaron Osorio
[email protected]
TargetSolutions Learning, LLC dba Vector Solutions
TargetSolutions Learning, LLC dba Vector Solutions
4890 W. Kenndy Blvd., Suite 300
Tampa, FL 33609
[email protected]
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EXHIBIT D

GENERAL CONDITIONS

1. INDEPENDENT PARTIES:

Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor.

The manner and means of conducting the services and tasks are under the control of Contractor except to the extent they are limited by statute, rule or regulation and the express terms of this Contract. No civil service status or other right of employment will be acquired by virtue of Contractor’s services. None of the benefits provided by the City to its employees, including but not limited to unemployment insurance, workers’ compensation plans, vacation and sick leave, are available from the City to Contractor, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-employee relationship from any compensation due to Contractor. Payments of the above items, if required, are the responsibility of Contractor.

2. TIME IS OF THE ESSENCE:

Contractor and the City agree that time is of the essence regarding the performance of this Contract.

3. STANDARD OF CARE:

Contractor agrees to perform all services hereunder in a manner commensurate with the prevailing standards of like professionals or service Contractors, as applicable, in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City.

4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):

Contractor assumes all responsibility for verifying the identity and employment authorization of all of its employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Contractor shall indemnify, defend, and hold the City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Contractor.

5. NON-DISCRIMINATION:

Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, TargetSolutions Learning, LLC dba Vector Solutions
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disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.

6. CITY PROPERTY:
a. Each and every report, draft, work product, map, record, applicable plans, drawings, calculation, data, specification, video, graphic, or any other material or document produced, prepared or caused to be prepared by Contractor pursuant to or in connection with this Contract shall be the exclusive property of the City.

b. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 11 below, indemnify, defend and hold the City harmless from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.

c. No report, information or other data given to or prepared or assembled by Contractor pursuant to this Contract shall be made available to any individual or organization by Contractor without prior approval of the City Manager or their designee.

d. Contractor shall, at such time and in such form as City Manager or their designee may require, furnish reports concerning the status of services and tasks required under this Contract.

7. RECORDS:

a. Contractor shall maintain complete and accurate records with respect to the services, tasks, work, documents and data in sufficient detail to permit an evaluation of Contractor’s performance under the Contract, as well as maintain books and records related to sales, costs, expenses, receipts and other such information required by the City that relate to the performance of the services and tasks under this Contract (collectively the “Records”).

b. All Records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the Records to the representatives of the City or its designees during regular business hours upon reasonable prior notice. The City has the right to examine and audit the Records, and to make copies or transcripts therefrom as necessary, and to allow inspection of all proceedings and activities related to this Contract. Such Records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained by Contractor for a period of five (5) years after receipt of final payment.

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c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.

8. PERMITS AND LICENSES:

Contractor, at its sole expense, shall obtain and maintain during the term of this Contract, all appropriate permits, certificates and licenses, including a City business license, required in connection with the performance of the services and tasks hereunder.

The failure to obtain such permits and licenses shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.

9. TERMINATION:

a. Termination Without Default. Notwithstanding any provision herein to the contrary, the City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder immediately upon transmission of written notice to Contractor as provided in Exhibit C “Authorized Representatives and Notices”.

b. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Exhibit B; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

10. CONFLICT OF INTEREST:

Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under TargetSolutions Learning, LLC dba Vector Solutions
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this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

11. HOLD HARMLESS:

a. To the fullest extent permitted by law, Contractor shall indemnify, defend (with counsel acceptable to the City) and hold harmless the City, its City Council, boards, commissions, officials, employees, agents and volunteers (“Indemnitees”) from and against any and all loss, damages, liability, obligations, claims, suits, judgments, costs and expenses whatsoever, including attorney’s fees and costs of litigation (“Claims”), arising from or in any manner connected to Contractor’s performance of its obligations under this Contract or failure to comply with any of its obligations under this Contract or out of the operations conducted by Contractor even if the City is found to have been negligent. If the Claims filed against Indemnitees allege negligence, recklessness or willful misconduct on the part of Contractor, Contractor shall have no right of reimbursement against Indemnitees for the costs of defense even if negligence, recklessness or willful misconduct is not found on the part of Contractor. Contractor shall not have any obligations to indemnify Indemnitees if the loss or damage is found to have resulted solely from the negligence or the willful misconduct of the City. The defense and indemnification obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract.

b. This indemnification obligation shall survive this Contract and shall not be limited by any term of any insurance policy required under this Contract; provided however, that if this Contract is for design professional services, this indemnity provision is limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional (as defined in California Civil Code section 2782.8).

12. LIMITATIONS UPON SUBCONTRACTING AND ASSIGNMENT:

a. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.

b. Contractor shall not assign, sublease, hypothecate, or transfer this Contract, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of the City Manager. Contractor shall submit a written request for consent to transfer to the City Manager at least thirty (30) days in advance of the desired transfer.

The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for TargetSolutions Learning, LLC dba Vector Solutions
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money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent.

c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint- venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.

d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then Contractor shall submit a written request for consent to add sub- contractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion.

e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor.

f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.”

g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.

13. SAFETY:

a. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor will be solely and completely responsible for conditions of all vehicles owned or operated by Contractor, including the safety of all persons and property during performance of the services and tasks under this Contract.

Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours. In addition, Contractor will comply with all safety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable TargetSolutions Learning, LLC dba Vector Solutions
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federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.

b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.

c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings.

Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.

14. INSURANCE:

Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

15. COMPLIANCE WITH ALL APPLICABLE LAWS:

a. During the term of this Contract, Contractor shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City of Richmond which affect the manner in which the services or tasks are to be performed by Contractor, as well as all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Contractor shall comply with all applicable laws, state and federal and all ordinances, rules and regulations enacted or issued by the City. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50,

2.52, 2.56, and 2.60, if applicable.

b. Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor is required to provide the City with documents and information verifying its compliance with the Living Wage Ordinance. Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance as prescribed in § 2.60.070 of the Municipal Code.

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c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor.

d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies.

Contractor agrees to abide by the terms and conditions of said policies.

16. INTEGRATED CONTRACT:

The Recitals and exhibits are a material part of this Contract and are expressly incorporated herein. This Contract represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Contract will be effective only by written execution signed by both the City and Contractor.

17. CONFLICTING PROVISIONS:

In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Condition as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

18. FORCE MAJEURE:

Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

19. CONFLICT OF LAW:

This Contract shall be interpreted under, and enforced by the laws of the State of TargetSolutions Learning, LLC dba Vector Solutions
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California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Contract and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Contract (or the successors of those authorities). Any suits brought pursuant to this Contract shall be filed with the courts of the County of Contra Costa, State of California.

20. CLAIMS:

Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

21. INTERPRETATION:

This Contract shall be interpreted as if drafted by both parties.

22. WARRANTY:

If any product is be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

23. SEVERABILITY:

In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

24. AUTHORITY:

City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor, TargetSolutions Learning, LLC dba Vector Solutions
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and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.

25. WAIVER:

The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach. Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payment therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

26. COUNTERPARTS:

This Contract may be executed in any number of counterparts (including by fax, PDF, DocuSign, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.

27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):

The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit G.

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EXHIBIT E

SPECIAL CONDITIONS

The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):

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EXHIBIT F

INSURANCE PROVISIONS
☐ CHECK HERE IF RISK MANAGEMENT HAS APPROVED WAIVING INSURANCE REQUIREMENTS FOR THIS CONTRACT.

1. CERTIFICATES: Before the commencement of the terms of this Contract, and during the entire term of this Contract and any extension or modification thereof, Contractor shall furnish the City’s Risk Manager with certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with coverage requirements set forth by the City and incorporated herein.

Such certificates, which do not limit Contractor’s indemnification, shall also contain substantially the following statement:
“Should any of the above insurance covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall provide thirty (30) days’ advance written notice to the City of Richmond.

Attention: Risk Manager.”
Contractor shall maintain in force at all times during the performance of this Contract all appropriate coverage of insurance required by this Contract with an insurance company licensed to offer insurance business in the State of California with a current A.M. Best’s rating of no less than A:VII or Standard & Poor’s Rating (if rated) of at least BBB unless otherwise acceptable to the City. Contractor shall deliver updated insurance certificates to the City at the address set forth in Exhibit C prior to the expiration of the existing insurance certificate for the duration of the term of Contract.

Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.

2. COVERAGE REQUIREMENTS: The City’s insurance requirements depend upon the type of service being provided and/or the provider. The City’s insurance requirements will fall into one of the following categories (unless otherwise provided by the City):

Consultants and Contractors – Type 1
Professional Services – Type 2
Environmental Risk/Hazardous Waste Material – Type 3
Lease of City Property – Type 4
Vendors, Suppliers, Small Grant Recipients & Nonprofit Organizations – Type 5 Transportation Providers – Type 6
Professional Services Pyrotechnics – Type 7
Cyber and I.T. Risks – Type 8
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The insurance requirements classification applicable to this Contract shall be attached to this Exhibit F and made a part hereof.

3. FAILURE TO SECURE: If Contractor at any time during the term hereof should fail to secure or maintain the foregoing insurance, the City shall be permitted to obtain such insurance in Contractor’s name or as an agent of Contractor and shall be compensated by Contractor for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid.

4. SUFFICIENCY OF INSURANCE: The insurance limits required by the City are not represented as being sufficient to protect Contractor. Contractor is advised to consult Contractor’s insurance broker to determine adequate coverage for Contractor. The coverage and limits shall be (1) the minimum coverage and limits specified in this Contract; or (2) the broader coverage and maximum limits of the coverage carried by or available to Contractor; whichever is greater.

INSERT INSURANCE REQUIREMENTS CLASSIFICATION APPLICABLE TO THIS CONTRACT: (IF NECESSARY, CONFIRM WITH RISK MANAGER)
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EXHIBIT G

SANCTUARY CITY COMPLIANCE STATEMENT

The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”).

Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:

a. "Data Broker” means either of the following:

i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;

ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.

b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."

Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Printed Name: Title:

Signed: Date:

Business Entity:

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Department

DATE: February 17, 2026
TO: Mayor Martinez and Members of the City Council
FROM:

Patrick Seals, Administrative Chief,
Jora Atienza Washington, Senior Management Analyst,
Nicholas Delgado, Associate Management Analyst
Subject:

Richmond Fund for Children and Youth Calendar Year
2026 - 2027 Grants
FINANCIAL IMPACT: For calendar years 2026 and 2027, the City has received an additional $1.5 million in General Fund revenue. In
alignment with the Charter, approximately $1,217,161
annually will fund these grants (Account String:
13371018-400201).

PREVIOUS COUNCIL
ACTION:

December 3, 2024

STATEMENT OF THE
ISSUE:

The Department of Children and Youth has received
additional revenue for the next two fiscal years. Per the Charter, the additional funds must be distributed to youth serving organizations. The Richmond Fund for Children
and Youth’s Oversight Board met and discussed potential funding plans. A consensus was made to award eight (8)
new grants that would run for two calendar years to the next highest scored applicants from the calendar 2025-
2027 grant cycle.

RECOMMENDED ACTION:

ADOPT a resolution approving grant award
recommendations from the Richmond Fund for Children
& Youth (RFCY) Oversight Board for Calendar Years
2026-2027 to eight (8) youth-serving nonprofit
organizations in a total amount not to exceed $1,217,161 annually and AUTHORIZE the city manager, or their
designee, to negotiate and execute grant service
agreements with approved grantees - City Manager’s
AGENDA
REPORT
243

February 17, 2026
Office (Patrick Seals 510-307-8016/Jora Atienza
Washington/Nicholas Delgado 510-620-6523).

DISCUSSION:

Since its inception, the Richmond Department of Children and Youth (RDCY) has steadily increased its share of the City’s General Fund, reflecting the City’s growing investment in programs that support children, youth, and families. In Fiscal Year (FY) 2021–2022, the Department received one percent of the General Fund, which increased to two percent in FY 2022–2023 and then three percent in FY 2023–2024.

RDCY administers these funds through a standard allocation model that prioritizes direct community investment and accountability. Under this model, the Department allocates:

 Eighty-five percent (85%) of funding to community-based organizations (CBOs) through competitive grantmaking; and
 Fifteen percent (15%) to departmental operations, including:
o Ten percent (10%) for administrative costs; and
o Five percent (5%) for evaluation activities to ensure funded programs are achieving intended outcomes in an effective and equitable manner.

Currently, RDCY is managing 37 active grants through contracts with 36 organizations covering the period from January 1, 2025, through December 31, 2027. These organizations were recommended for funding by the Oversight Board on November 19, 2024, and subsequently approved by the Richmond City Council on December 3, 2024.

The Department has since received an additional $1.5 million in General Fund revenue to be expended across the next two fiscal years. In alignment with the Department’s standard allocation model, 85 percent of this amount (approximately $1,275,000) must be distributed annually through new grants to eligible organizations. This additional funding presents an opportunity to expand RDCY’s reach and increase community impact over the next two years.

At the Oversight Board meeting on August 4, 2025, Department staff presented three potential funding approaches for the newly available General Fund revenue:

1. Allocating funds to the next eligible applicants from the FY 2025–2027 grant cycle

2. Creating a new two-year grant program

3. Developing an entirely new funding strategy to guide allocations

After deliberation, the Oversight Board voted in favor of Option 1, directing staff to allocate funds to the next eligible applicants from the FY 2025–2027 grant cycle (Attachment 1).
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February 17, 2026

At the Oversight Board meeting on December 9, 2025, the Board took formal action consistent with that direction and voted to recommend funding eight (8) specific organizations. These organizations were identified in alignment with the Board’s original intent to distribute funds broadly across multiple agencies. Department staff analyzed the pool of eligible organizations and selected those that: (1) had not previously received an RDCY grant, (2) achieved strong evaluation scores in the competitive process, and (3) fit within the available funding amount for new contracts. This approach balances fairness, demonstrated performance, and adherence to fiscal constraints.

The recommended awards are organized by the City’s four Core Needs:

Core Need
1 Organization
Recommended
Award Amount
Richmond Community Foundation $195,915
Seneca Family of Agencies $200,000
TOTAL $395,915

Core Need
2 Organization
Recommended
Award Amount
Rosie the Riveter Trust $167,976
West County Mandarin School $83,270
TOTAL $251,246

Core Need
3 Organization
Recommended
Award Amount
Aspire Education $90,000
Oakland Technology & Education Center $80,000
TOTAL $170,000

Core Need
4 Organization
Recommended
Award Amount
West County Salesian Youth Club $200,000
Hope Solutions $200,000
TOTAL $400,000

In total, these recommended awards allocate $1,217,161 annually in grant funding available for distribution (Attachment). The recommended grant expenditures are now being brought forward to the Richmond City Council for final approval.

Next Steps
Once approved, RDCY staff will enter into agreements with these new organizations.

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February 17, 2026
DOCUMENTS ATTACHED:

Attachment 1 – Scoring Matrix
Attachment 2 – Resolution
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247
248
1 RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA

AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE GRANT SERVICE

AGREEMENTS WITH NONPROFIT ORGANIZATIONS THAT RECEIVED GRANT AWARDS FROM THE FY 202 6-2027 RICHMOND FUND FOR CHI LDREN AND YOUTH OVERSIGHT

BOARD FOR AN AMOUNT NOT TO EXCEED ONE MILLION TWO-HUNDRED SEVENTEEN THOUSAND ONE HUNDRED SIXTY-ONE DOLLARS ($1,217,161)

WHEREAS, On June 5, 2018, Richmond voters approved Measures E and K, known as the Richmond Kids First Initiative, which approved a City of Richmond Charter Amendment (Article 15); and

WHEREAS, the Charter Amendment required (1) the creation of a Department of Children and Youth (Department), (2) provided for increased and dedicated funding for youth programs and services through the establishment of the Richmond Fund for Children and Youth (Fun d), (3) established a 15 -member Oversight Board to oversee the Fund, and (4) required the development of a community needs assessment that would inform a three -year Strategic Investment Plan which will guide a “fair and open” grant-making process; and

WHEREAS, the Department facilitates the allocation of funds for youth-serving organizations by administering an open and fair application process that is in compliance with the policies adopted by the Oversight Board; and

WHEREAS, the Oversight Board is responsible for overseeing the annual grant-making process of the Fund, monitoring the Department to ensure it operates in the best interests of the community, developing a Strategic Investment Plan every three (3) years, and facilitating an annual evaluation of the Fund and funded programs; and

WHEREAS, the Oversight Board help s guide funding for youth -serving organizations by developing policies, monitoring, and ensuring that the Fund is managed in a manner accountable to the community; and

WHEREAS, Article 15 Section 2 of the City of Richmond Charter of the requires the Fund be maintained separate and apart from all other City funds and shall be appropriated annually at the time of the City’s budget adoption; and

WHEREAS, the City of Richmond is required to set aside a portion of the annual actual unrestricted general purpose revenues of the City to be transferred in the amounts specified below:

 For Fiscal Year 2023 -2024, and each fiscal year thereafter through Fiscal Year 2027 - 2028, set aside for the Fund is an amount equal to three percent (3%) of the City’s annual actual unrestricted general purpose revenues

WHEREAS, the Community Needs Assessment provided an overview of current data and findings related to children, youth, and their families in Richmond; and Core Needs were identified by synthesizing these data sources and surfacing issues that were raised across multiple groups and subgroups and within the framework of the legislation informing the Richmond Kids First Initiative; and

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2 WHEREAS, the Core Needs are:

1. Mental & Behavioral Health Needs

2. Physical Health & Access

3. Learning Needs

4. Safety, Community, & Belonging Needs

5. Connective & Supportive Services

WHEREAS, the Strategic Investment Plan builds on the Core Needs identified through the Community Needs Assessment and guides the Department’s grant cycle between 202 5 and 2028; and

WHEREAS, the cycle of grant funding for Fiscal Years 2025-2028 (January 1, 2025 – December 31, 2027) is estimated to total approximately $6.37 million annually; and

WHEREAS, on December 10, 2020, the Oversight Board (Board) approved the Strategic Investment Plan (SIP), and the City Council subsequently approved the SIP at its regular meeting held on December 15, 2020; and

WHEREAS, the eligible organizations were required to have 501(c)(3) tax status and provide services to Richmond and/or North Richmond residents; and

WHEREAS, the application for this grant cycle of funding was released on September 3, 2024; and

WHEREAS, applications were due on February 16, 2023, and ninety-two (92) applications were submitted totaling approximately $19 million in funding requests annually; and

WHEREAS, after review by City staff for completeness, eighty (80) applications were forwarded for review and scoring by the Oversight Board Grant Review Committee; and

WHEREAS, the Board recommend the City Council approve awards to 37 programs, for a total award amount not to exceed $6,370,000; and

WHEREAS, the department has received an additional allocation of 1,500,000 per fiscal year; and

WHEREAS, per the charter the department needs to allocate $1,250,000 per year in grants from the additional allocation; and

WHEREAS, on December 9, 2025, the Oversight Board for the Richmond Fund for Children and Youth met and recommended eight ( 8) additional grants be awarded totaling $1,217,161 annually for the following organizations; and

Core Need
1 Organization
Recommended
Award Amount
Richmond Community Foundation $195,915
Seneca Family of Agencies $200,000
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3 TOTAL $395,915

Core Need
2 Organization
Recommended
Award Amount
Rosie the Riveter Trust $167,976
West County Mandarin School $83,270
TOTAL $251,246

Core Need
3 Organization
Recommended
Award Amount
Aspire Education $90,000
Oakland Technology & Education Center $80,000
TOTAL $170,000

Core Need
4 Organization
Recommended
Award Amount
West County Salesian Youth Club $200,000
Hope Solutions $200,000
TOTAL $400,000

WHEREAS, the Richmond City Council authorizes City Manager’s staff to negotiate and enter into grant service agreements with the recipient organizations and to provide oversight to assure that deliverables are met and that activities and expenses are consistent with the intent of each agreement; and

NOW, THEREFORE BE IT RESOLVED, that the Council of the City of Richmond, California, adopts the Resolution to allocate FY 202 6-2028 Richmond Fund for Children and Youth (Kids First) funds to the grantees in the amounts specified above, and authorizes the City Manager’s Office to negotiate and execute grant service agreements with award recipients.

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February 3, 2026
DocID #61883v1

Library and Community Services
Employment & Training

DATE: February 3, 2026
TO: Mayor Martinez and Members of the City Council
FROM:

LaShonda White, Deputy City Manager –
Community Services
Tamara Walker, Deputy Director of
Community Services, Employment and Training Division

Subject:

Contract with Cheryl Maier for American Job Centers of
California (AJCC) One-Stop Operator Services
FINANCIAL IMPACT: The proposed $20,000 expenditure is included within the approved fiscal year 2025-2026 Employment and
Training Department budget and will be funded entirely
by the Workforce Innovation and Opportunities Act grant.

There is no fiscal impact on the City’s General Fund
(Account String:12572641-400538-27A01).

PREVIOUS COUNCIL
ACTION:

July 2, 2024

STATEMENT OF THE
ISSUE:

The Employment and Training Division seeks approval to
execute a sole source contract with Cheryl Maier, who
has been serving as the AJCC One-Stop Operator and
whose prior contract has since expired, to maintain
continuity in the coordination of AJCC partners and
integrated service delivery for RichmondWORKS.

RECOMMENDED ACTION:

APPROVE a sole-source contract with Cheryl Maier to
serve as the American Job Centers of California (AJCC)
Coordinator for the Richmond Workforce Development
Board (RWDB) for a term commencing July 1, 2025, and
ending June 30, 2027, for a total payment limit of
$20,000 – Community Services Department (Tamara
Walker 510-307-8006/LaShonda White 510-620-6828).

AGENDA
REPORT
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February 3, 2026
DocID #61883v1
DISCUSSION:

The American Job Centers of California (AJCC) are the foundation of California’s workforce system. AJCC Operators and Adult and Dislocated Worker Career Services Providers are essential to ensure each AJCC functions as an all-inclusive access point for education, training, and employment services for a wide range of customers.

State and federal regulations require Local Workforce Development Boards to conduct an open and competitive process to select their AJCC Operator at least once every four years. With the agreement of the Chief Elected Official and the Governor, Local Boards may also provide adult, dislocated worker, and youth career services directly or through contracted providers. All AJCC Operators must be selected, in place, and operating no later than July 1, 2025.

RichmondWORKS is the City of Richmond’s workforce development system and One- Stop delivery framework, while the One-Stop Operator contract provides the coordination and operational support required under WIOA to ensure that RichmondWORKS functions as an integrated, high-performing workforce system.

In California, the AJCC Operator is responsible for coordinating service delivery among all AJCC partners and service providers within the Local Workforce Development Area (Local Area). This coordination function enables Local Boards to focus on strategic planning and high-level partnership development at the local and regional levels. The Richmond Workforce Development Board (RWDB) currently has 16 AJCC partners and serves as the Adult, Dislocated Worker, and Youth Operator.

The responsibilities of the AJCC Operator include, but are not limited to:
 Coordinating service delivery across required AJCC partners and service providers
 Ensuring implementation of partner responsibilities outlined in the Memorandum of Understanding between the City and the AJCC mandated partners approved by City Council on June 24, 2025, and effective July 1, 2025, through June 30, 2028, which outlines the framework for collaboration, service provision, and coordination among local AJCC partners.

On June 26, 2023, the Employment and Training Division released the AJCC One-Stop Operator Services Request for Proposals (RFP). Two proposals were received; however, both were rejected because they did not align with the AJCC Operator scope as defined in Subpart D (AJCC Operators) of 20 CFR 678 and page 2 of the RFP (Attachment 1). To meet the City’s procurement requirement of obtaining at least three bids for contracts between $10,000 and $50,000, the Division issued an informal request for a third proposal. Ms. Cheryl Maier was the only qualified applicant.

Ms. Maier, a long-time Richmond resident, was selected as the AJCC One-Stop Operator for RichmondWORKS. On July 2, 2024, the City Council approved a $20,000 contract with Cheryl Meir to serve as the One-Stop (AJCC) Operator for RichmondWORKS, with a contract term from July 1, 2024, through June 30, 2025. Due 253

February 3, 2026
DocID #61883v1
to insurance-related delays, a contract amendment extending the term and increasing the contract amount was not executed before the expiration date. City staff now recommend that City Council approve a new sole source agreement with Ms. Maier with a compensation amount not to exceed $20,000 for a term commencing July 1, 2025, and ending July 30, 2027.

A sole source agreement is warranted in accordance with Richmond Municipal Code Section 2.52.326 (Attachment 3). Ms. Maier has continued performing the same scope of work without interruption, maintaining continuity of services that are critical to meeting program and funding requirements. Throughout her service, she provided strong coordination, consistent partner engagement, and compliance oversight in alignment with Workforce Innovation and Opportunity Act (WIOA) requirements. With more than a decade of experience managing WIOA workforce programs and coordinating AJCC partnerships in the City of Oakland before her retirement, Ms. Maier brings significant expertise to the role. Her continued service as the AJCC Operator will ensure stability, uninterrupted coordination, and compliance as RichmondWORKS prepares for the next required competitive procurement cycle. The contractor is already uniquely positioned with the expertise, staffing, and operational knowledge necessary to fulfill the work seamlessly, and because a competitive procurement process would cause further delays and disrupt essential services, a sole-source agreement is appropriate in this instance.

DOCUMENTS ATTACHED:

Attachment 1 – AJCC Operator Services RFP
Attachment 2 – AJCC Operator Services Contract
Attachment 3 – Sole Source Justification Form
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Request for Proposals

America’s Job Center of Californiasm (AJCC) Operator Services

Release Date: June 26, 2023

Deadline for Submittal
July 21, 2023

Contact: Tamara Walker
Email: [email protected]
Phone Number: 510-307-8006

City of Richmond
Employment and Training

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INTRODUCTION AND SCOPE OF SERVICES
The Richmond Workforce Development Board (the “WDB”) governing body and administrator for the Richmond Workforce Development Area pursuant to the provisions of the new federal Workforce Innovation and Opportunity Act (“WIOA”). In this capacity, RWDB, in concurrence with the City of Richmond Department of Finance, is charged with the responsibility for selecting its America’s Job Center of California sm (AJCC)
Operator or Operators through a competitive process every four years. AJCC Operators are defined in Subpart D: AJCC Operators; part 678 of Title 20 of the Code of Federal Regulations (20 CFR 678).

The WDB is issuing a formal request for proposals for its AJCC Operator selection process and expects to limit the role of the AJCC Operator to the minimum requirement of “coordinating the service delivery of required AJCC partners and service providers”.

The WDB expects to budget no more than $15,000 for this service.

The WDB understands that its AJCC Operator may be a single entity (public, private or non-profit) or a consortium of entities and that if the consortium consists of AJCC Partners as defined in the WIOA, the consortium must consist of a minimum of three defined AJCC Partners.

This request for proposal (RFP) describes the project, the required scope of services, the consultant selection process, and the minimum information that must be included in the proposal. Failure to submit information in accordance with the RFP requirements and procedures may be cause for disqualification.

Vendors are required to read and understand all information contained within this entire Proposal package. By responding to this RFP, the vendor agrees to read and understand these documents.

PROPOSAL FORMAT GUIDELINES
The proposal should be concise, well organized, and demonstrate the proposer’s qualifications and applicable experience. The proposal shall be limited to 20 double-sided pages (8.5 inches x 11 inches), inclusive of graphics, forms, pictures, photographs, dividers, etcetera, but not of cost proposal, resumes, required forms, certifications, front and back covers, or letters of commitment from sub-consultants. The required font size is 12 point, with minimum left and right margins of one-inch, and top and bottom margins of

0.7 inches.

Each proposal will adhere to the following order and content of sections. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. Proposals, which appear unrealistic in the terms of technical commitments, lack of technical competence or are indicative of failure to comprehend the complexity and risk of this contract, may be rejected. The following proposal sections are to be included in the Vendor’s response:

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A. Vendor Cover Letter
A cover letter, not to exceed three pages in length, should summarize key elements of the proposal and shall:
• Include a statement of intent to perform the services as outlined; • Express company’s willingness to enter into an agreement under the terms and conditions prescribed by this RFP, insurance requirements (Attachment A) and in the sample Service Agreement (Attachment B); • Submit a written description and brief history of the company’s experiences, qualifications and successes in providing AJCC Operator services described herein. Please indicate the number of employees, client base and location of offices.
• Indicate the address and telephone number of the vendor’s office located nearest to Richmond, California and the office from which the project will be managed.
• Identify a single person for contact during the RFP review process; and • Cover letter shall be signed by an authorized official of the company.

B. Background and Project Summary Section
The Background and Project Summary Section should describe your understanding of the City, the work to be done, and the objectives to be accomplished. Refer to description of services for this RFP.

C. Methodology Section
Provide a detailed description of the approach and methodology to be used to accomplish the Scope of Services of this RFP. The Methodology Section should include:
1) An implementation plan that describes in detail (i) the methods, including controls by which your firm manages projects of the type sought by this RFP; (ii) methodology for soliciting and documenting views of internal and external stakeholders; (iii) and any other project management or implementation strategies or techniques that the respondent intends to employ in carrying out the work.
2) Detailed description of efforts your firm will undertake to achieve client satisfaction and to satisfy the requirements of the "Scope of Services" section.
3) Detailed project schedule, identifying all tasks and deliverables to be performed, durations for each task, and overall time of completion. 4) Detailed description of specific tasks you will require from City staff.

Explain what the respective roles of City staff and your staff would be to complete the tasks specified in the Scope of Services.

D. Staffing
Describe proposed Project team organization, including identification and responsibilities of key personnel. If applicable, indicate how local firms are being utilized to ensure a strong understanding of state and local laws, ordinances, regulations, policies, requirements, and permitting. Indicate the extent of the 257

commitment of key personnel for the duration of the Project and furnish resumes of key personnel. Provide an indication of the staffing level for the Project. The City of Richmond’s evaluation of the proposal will consider the proposer’s entire team; therefore, no changes in the team composition will be allowed without prior written approval of the City of Richmond. If you intend to bid as a consortium of AJCC Partners please identify the two additional qualified consortium partners you will be working with.

Describe the experience of the proposer’s Project team in detail, including the team’s Project Manager, and other key staff members, on projects of similar size, capacity, and dollar value. For each similar project, include the client’s name and correct telephone number. It is the City of Richmond’s policy to interview proposers’ references as well as references identified by the City of Richmond.

E. Qualifications
The information requested in this section should describe the qualifications of the firm, key staff and consortium partners performing projects within the past three years that are similar in size and scope to demonstrate competence to perform these services. Information shall include:
1) Names of key staff that participated on named projects and their specific responsibilities with respect to this scope of service.

2) A summary of your firm’s demonstrated capability, including length of time that your firm has provided the services being requested in this Request for Proposal.

3) Provide at least three (3) references that received similar services from your firm. The City of Richmond reserves the right to contact any of the organizations or individuals listed. Information provided shall include:

a) Client Name and contact info
• Telephone & e-mail address
• Address
b) Description of services provided including contract amount c) Project start and end dates

F. Staffing
Describe proposed Project team organization, including identification and responsibilities of key personnel. If applicable, indicate how local firms are being utilized to ensure a strong understanding of state and local laws, ordinances, regulations, policies, requirements, and permitting. Indicate the extent of the commitment of key personnel for the duration of the Project and furnish resumes of key personnel. Provide an indication of the staffing level for the Project. The City of Richmond’s evaluation of the proposal will consider the proposer’s entire team; therefore, no changes in the team composition will be allowed without prior written approval of the City of Richmond. If you intend to bid as a consortium of 258

AJCC Partners please identify the two additional qualified consortium partners you will be working with.

Describe the experience of the proposer’s Project team in detail, including the team’s Project Manager, and other key staff members, on projects of similar size, capacity, and dollar value. For each similar project, include the client’s name and correct telephone number. It is the City of Richmond’s policy to interview listed
references as well as references identified by the City of Richmond.

G. Qualifications
The information requested in this section should describe the qualifications of the firm, key staff and consortium partners performing projects within the past three years that are similar in size and scope to demonstrate competence to perform these services. Information shall include:
1) Names of key staff that participated on named projects and their specific responsibilities with respect to this scope of service.

2) A summary of your firm’s demonstrated capability, including length of time that your firm has provided the services being requested in this Request for Proposal.

3) Provide at least three (3) references that received similar services from your firm. The City of Richmond reserves the right to contact any of the organizations or individuals listed. Information provided shall include:

a) Client Name and contact info
• Telephone & e-mail address
• Address
b) Description of services provided including contract amount c) Project start and end dates

H. Cost Information
Provide the total direct and indirect costs to complete all tasks identified in the scope of services. Even if the method of payment to proposer will be fixed fee, a detailed cost breakdown shall be provided identifying: (1) the number of staff hours and hourly rates for each professional and administrative staff person who will be committed to this Project; (2) all other direct costs, such as materials and reproduction costs. These rates will also be used to negotiate rates for other projects (including optional tasks) that may be assigned. No additional funds will be paid above and beyond the original quote given by the selected Vendor.

Proposers will be paid at the same rates set forth in their cost proposal unless further negotiated in writing and agreed to by the City of Richmond.

I. Implementation and Training Plan
Please provide a high-level implementation approach including estimated timeline for the AJCC Operator services to be fully implemented. 259

J. Value Added Services
Please provide any additional services of benefit not specifically required herein, which the Offeror offers to provide.

K. Previous Contracts with the City of Richmond
The proposer shall submit a list which indicates all prime contracts by the City of Richmond for the last three (3) years. The list shall include a short description of the Project, the Project scope of work, award date, completion date, name of City of Richmond’s assigned Project Manager, and contract value.

L. Exceptions to this Request for Proposals
The proposer shall state whether or not it takes exception(s) to this RFP, including but not limited to the City of Richmond’s Standard Services Agreement – RFP (Attachment B). If the proposer does take exception(s) to any portion of the RFP or contract, the specific portion to which exception(s) is taken must be identified by section number and explained. Requests for changes or additions to sections of City of Richmond’s Standard Services Agreement must be shown by requesting deletion of specific words and/or by providing new requested contract language. Requests for complete replacement of the City of Richmond’s Standard Services Agreement for another contract will not be granted. Failure to make exceptions to the RFP or Standard Services Agreement within the proposal will be deemed a waiver of any objection. Exceptions will be considered during the proposal evaluation process.

M. Statement of Impartiality and Disclosure
The nature of this Project requires an impartial unbiased approach on the part of the proposer’s team. This proposal shall include a statement declaring that the proposer’s and sub-consultants are not currently, and will not, during the performance of these services, participate in any other similar work involving a third-party with interests currently in conflict or likely to be in conflict with City of Richmond’s interests. Additionally, proposer is required to disclose any pending or active investigations or litigation that may affect the reputation or ability of the proposer to carry out the Project.

PROPOSAL EVALUATION AND SELECTION PROCESS
All proposals shall be reviewed to verify that the Respondent has met the minimum requirements. Proposals that have not complied with requirements, do not meet minimum content and quality standards, or take unacceptable exceptions to the General Terms and Conditions of the Service Agreement, will be eliminated from further consideration.

Proposals will be reviewed and evaluated by an evaluation committee comprised of City of Richmond personnel.

The top Proposals may then be invited to make a presentation to the evaluation panel in a City Office in Richmond, California, at no cost to the City. The selected proposal shall provide the most cost effective approach that meets the City’s requirements. The lowest price proposal will not necessarily be selected.
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The City reserves the right to reject any or all proposals, or to make no award. The City also reserves the right to require modifications follow‐up with requests for additional information, including, but not limited to, follow‐up interviews. The City may request Best and Final offers based upon improved understanding of the offers or changed scope of service. The City will negotiate with that vendor to determine final pricing, and contract form. Because this proposal is negotiable, all pricing data will remain confidential until after award is made, and there will be no public opening and reading of Proposals.

Overall responsiveness to the RFP is an important factor in the evaluation process. The criteria upon which the evaluation of the proposals will be based include, but are not limited to, the following:

The Proposal/Methodology and Approach to Work – 20%
The proposer’s responsiveness to the RFP including completeness and thoroughness of proposal; all required information must be provided in the format specified. This category will also evaluate:

• Ability to provide services as outlined in the RFP.
• Approach and proposed methodology to project scope
• Demonstrated knowledge of the work required
• Explanation of the Project or services required
• Innovative approaches and internal measures for timely completion of Project • Coordinating the service delivery of required AJCC partners and service providers.
• Ensuring the implementation of partner responsibilities and contributions agreed upon in Memorandums of Understanding - Phase I and Phase II. • Implementing policies established by Local Boards.
• Adhering to all applicable federal and state guidance

Experience/Past Performance/References – 20%
Consideration will be given based upon the firm’s experience, years in business, past and current client references; technical expertise and professional competence in areas directly related to this RFP; number of years of experience in performing similar work.

Project Team – 20%
Respondent should demonstrate that all key personnel have been successfully involved with projects of similar scope and magnitude. This category will evaluate the firm’s:

• Qualifications and relevant individual experience
• Unique qualification of key personnel
• Staff Availability / Time commitment of key members
• Organization chart

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Proposer Qualifications – 20%
This category will evaluate the respondent’s ability to take upon itself the responsibilities set forth in the Scope of Services and produce the required outcome in a timely manner.

Consideration will be given for the overall quality of the proposal, including a demonstrated understanding of the purpose, scope and objective of the services to be performed. It is the intention of the City of Richmond to award a contract to the Respondent who furnishes satisfactory evidence that the Respondent has the requisite experience and ability to enable the Respondent to execute the work successfully and properly, and to complete services in a timely manner. To determine the degree of responsibility to be credited to the Respondent, the City of Richmond will weigh the evidence that the Respondent has performed satisfactorily other contracts of like nature, magnitude and comparable difficulty and comparable rates of progress.

Cost Proposal – 20%
Interview/presentations
Upon request of the City of Richmond, vendors may be requested to give an oral presentation/demonstration on vendor’s proposal, which would include a detailed analysis of how each of the RFP requirements would be addressed should Offeror receive the award. An in-person presentation is preferred but City staff will work with the vendor to determine what is feasible. The demonstration shall be conducted at no cost to the City.

The City will schedule the date, time, and location with the successful finalists. If the vendor fails to show up on the date stipulated, the City may elect to reject the proposal or to re-schedule in its best interest.

Vendors are not guaranteed an opportunity to interview. Vendors may be eliminated from consideration based solely on inability to meet minimal requirements and/or review of written proposals.

PROCESS FOR SUBMITTING PROPOSALS
Any party submitting a proposal shall not contact or lobby any City Council member, City official, employee (except those specified for contact) or agent regarding the RFP.

Any party attempting to influence or circumvent the RFP, bid submittal, and review process may have their proposal rejected for violating this provision of the RFP.

Interested parties may download copies of the above mentioned proposal by visiting the City's web site, www.ci.richmond.ca.us/bids. To download RFP, new vendors will be required to register. Once the vendor downloads any documents relative to a solicitation, that vendor's name will appear on the Prospective Bidders list for that project and will receive any addenda or notifications relating to the RFP.

Submission of Proposals
Please submit your proposal, and all required documents, via the City of Richmond’s BidsOnline System. Proposals submitted by facsimile or e-mail are not acceptable and will not be considered.
262

All required sections of the proposal must be submitted via the website. Contractor is solely responsible for “on time” submission of their electronic proposal. The Bid Management System will not accept late proposals and no exceptions shall be made.

Contractors will receive an e-bid confirmation number with a time stamp from the Bid Management System indicating that their bid was submitted successfully. The City will only receive those proposals that were transmitted successfully.

The proposal and any required certifications shall be signed by an individual or individuals authorized to execute legal documents on behalf of the proposer.

Proposer is responsible for submitting its entire proposal package with all required submittal documents and any modifications or revisions, so as to reach the City of Richmond’s office as designated in the RFP by the time specified below. Any proposal, modification, or revision received by the City of Richmond after the exact time specified for receipt of proposals is “late” and will not be considered.

The proposal must be received no later than 5:00 p.m., local time, on July 21, 2023.

Pre-Award Negotiations
After the proposals are opened, but prior to award, the City may elect to conduct negotiations with the highest ranked respondent for purposes of:

• Resolving minor differences and information
• Clarifying necessary details and responsibilities
• Emphasizing important issues and points
• Receiving assurances from respondents
• Cost/budget clarifications

If the City cannot successfully negotiate a contract with the highest ranked respondent , the City may begin negotiations with the second highest ranked respondent.

Selection may be made without further discussion, negotiations or Offeror’s presentations; therefore, Offeror shall offer the most favorable terms in response to this RFP. Offeror must demonstrate an understanding of the scope of service to be provided and the ability to accomplish the tasks set forth. Offeror shall include information that will enable the City to determine the Offeror’s overall qualifications. The City reserves the right to request additional information or clarification on any matter included in the proposal response, to enable the City to arrive at the final award decision.

QUESTIONS OR ADDENDUMS TO THE APPLICATIONS

It is strongly recommended that organizations register on the City’s E-Notify Me webpage (http://www.ci.richmond.ca.us/list.aspx) to ensure that they receive any addendums to or notifications regarding this RFP. Any requests for clarification or other questions concerning this RFP should be submitted in writing to City staff via 263

[email protected].

GENERAL CITY REQUIREMENTS

Background Checks
Organizations that provide services to youth or other vulnerable populations (elderly, people with disabilities, etc.) must require comprehensive background checks and fingerprinting of all employees and/or volunteers that work directly with youth or other vulnerable populations.

General Information
This RFP does not commit the City of Richmond to award a contract, to defray any costs incurred in the preparation of a proposal pursuant to this RFP, or to procure or contract for work. The City of Richmond may reject a proposal without providing the reason(s) underlying the declination. A failure to award a contract to the proposer with the lowest cost proposal shall not constitute a valid cause of action against the City of Richmond. The City shall not be responsible for work done, even in good faith, prior to final approval of the proposed contract. The City may investigate the qualifications of any respondent under consideration, require confirmation of information furnished by the respondent, and require additional evidence or qualifications to perform the Services described in this RFP.

The City reserves the right to:

1. Reject any or all proposals.

2. Issue subsequent Requests for Proposal.

3. Postpone opening for its own convenience.

4. Remedy technical errors in the Request for Proposal process.

5. Negotiate with any, all, or none of the Respondents.

6. Solicit best and final offers from all or some of the Respondents.

7. Select one or more Respondents.

8. Accept other than the lowest proposed fees.

9. Waive informalities and irregularities in proposals.

Public Records
All proposals submitted in response to this RFP become the property of the City of Richmond and public records and, as such, may be subject to public review. Documents protected by law from public disclosure will not be disclosed by the City of Richmond if clearly marked with the word "confidential" on each applicable page. Trade secrets may be marked as confidential only to the extent they meet the requirements of California Government Code section 6254.7. Only information claimed to be a trade secret at the time of submittal to the City of Richmond and marked as "confidential" will be treated as a trade secret.

Contractor Assignment of Sub-Contract
The resulting contract shall not be assigned, transferred, or sublet, in whole or in part, 264

without the prior written approval of the City of Richmond. If organizations intend to subcontract any portion of the resulting contract, they must describe their process for selecting such subcontractor(s) and the quality control measures that the organization will employ to ensure that any subcontractor complies with the provisions of organization’s contract with the City.

Previous Contracts with the City of Richmond
The organization shall submit a list which indicates all prime contracts and/or amendments awarded to the organization by the City of Richmond for the last three (3) years. The list shall include a short description of the Project, the Project scope of work, award date, completion date, name of City of Richmond’s assigned Project Manager, and contract value.

Exceptions to this Request for Proposals
The organization shall state whether or not it takes exception(s) to this RFP, including but not limited to the City of Richmond’s Standard Services Agreement – RFP (Attachment 1). If the organization does take exception(s) to any portion of the RFP or contract, the specific portion to which exception(s) is taken must be identified by section number and explained. Requests for changes or additions to sections of City of Richmond’s Standard Services Agreement must be shown by requesting deletion of specific words and/or by providing new requested contract language. Requests for complete replacement of the City of Richmond’s Standard Services Agreement for another contract will not be granted. Failure to make exceptions to the RFP or Standard Services Agreement within the proposal will be deemed a waiver of any objection.

Exceptions will be considered during the proposal evaluation process.

Statement of Impartiality and Disclosure
The nature of this Project requires an impartial unbiased approach on the part of the organization’s team. This proposal shall include a statement declaring that the organization and sub-consultants are not currently, and will not, during the performance of these services, participate in any other similar work involving a third-party with interests currently in conflict or likely to be in conflict with City of Richmond’s interests.

Additionally, organizations are required to disclose any pending or active investigations or litigation that may affect the reputation or ability of the organization to carry out the Project.

Insurance Requirements
The City of Richmond requires consultants doing business with it to obtain insurance, as shown in RFP Attachment A. The required insurance certificates must comply with all requirements of the standards as shown and must be provided within fifteen (15) days of issuance of the Notice of Intent to Award and prior to the commencement of any work on the Project.

Business Licenses
The successful Contractor and all subcontractors used in the work will be required to hold or to obtain a City of Richmond business license for which the fee will not be waived.
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Compliance with City Ordinances
The contractor and all subcontractors shall comply with the City of Richmond Nondiscrimination Clauses in City Contracts Ordinance ( Richmond Municipal Code
(RMC) Chapter 2.28), Business Opportunity Ordinance (RMC Chapter 2.50), Local Employment Program Ordinance (RMC Chapter 2.56), Living Wage Ordinance (RMC Chapter 2.60) and Ordinance Banning the Requirement to Provide Information of Prior Criminal Convictions on all Employment Applications (“Ban the Box”) (RMC Chapter

2.65), which are incorporated into the Contract Documents by this reference.

Collusion
By submitting a proposal, each respondent represents and warrants that its proposal is genuine and not false or collusive or made in the interest of, or on behalf of any person not named therein; that the respondent has not directly or indirectly induced or solicited any other person to submit a false proposal, or any other person to refrain from submitting a proposal; and that the respondent has not, in any manner, sought collusion to secure any improper advantage over any other person submitting a proposal.

Withdrawal of Proposals
A respondent may withdraw their proposal before the expiration of the time for submission of proposals by delivering to the Finance Department a written request for withdrawal signed by, or on behalf of, the respondent.

Ownership of Documents
All reports, studies, information, data, statistics, forms, designs, plans, procedures, systems and any other materials produced for the Project shall be the sole and exclusive property of the City. No such materials or properties produced in whole or in part for the Project shall be subject to private use, copyrights or patent rights by Respondent in the United States or in any other country without the express written consent of the City. The City shall have unrestricted authority to publish, disclose (except as may be limited by the provisions of the Public Records Act), distribute, and otherwise use, copyright or patent, in whole or in part, any such reports, studies, data, statistics, forms or other materials or properties produced for this project.

Sanctuary City Contracting Ordinance
The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”) (Attachment 4).

Bidders/Organizations must submit the attached Sanctuary City Compliance Statement with their Bid or Proposal (Attachment 3).

Limited Liability Companies Disclosure Statement (LLCS) Resolution No. 86-21, approved by City Council on July 6, 2021, requires disclosure of the identities of beneficial & responsible owners of Limited Liability Corporations 266

(LLC) (Attachment 5). Bidders/Organizations must submit the attached Disclosure Statement of Limited Liability Companies Form with their Bid or Proposal (Attachment 6).

Rejections
All proposals will be reviewed to determine conformance with the RFP requirements.

Failure to meet the requirements may be cause for rejection of the proposal. Any proposal which is incomplete, conditional or contains irregularities may also be rejected.

The City of Richmond reserves the right to:

A. Select any proposal as a basis for written or oral communication with any or all of the companies or individuals when such action is considered to be in the best interest of the City of Richmond.

B. Exercise discretion and apply its judgment with respect to selection of any proposals submitted.

C. Reject all proposals.

ATTACHMENTS

ATTACHMENT 1: Standard Contract
ATTACHMENT 2: Insurance Requirements
ATTACHMENT 3: Sanctuary City Compliance Statement
ATTACHMENT 4: Sanctuary City Contracting Ordinance
ATTACHMENT 5: Resolution No. 86-21
ATTACHMENT 6: Disclosure Statement of Limited Liability Companies Form

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CITY OF RICHMOND

STANDARD CONTRACT
Department: City Project Manager:

City Project Manager E-mail: City Project Manager Phone No:

Vendor No: Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond, a municipal corporation (“the City”), and the following named Contractor:

Contractor Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No:
☐ A California corporation, ☐ limited liability corporation ☐ general partnership, ☐ limited partnership, ☐ individual, ☐ non-profit corporation, ☐ individual dba as [specify:] ____________________ ☐ other [specify:] _______________________________

2. Term. The effective date of this Contract is _______________________ and terminates _________________ unless terminated earlier as set forth herein.

3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $______________ (“Contract Payment Limit”) unless a Contract Amendment has been approved by the City Council or City Manager. If this amount includes a contingency, Contractor acknowledges that any use of such contingency shall be for work beyond the original scope of services and requires prior written authorization by the City. If noted below, Compensation for work done under this Contract, shall not exceed as follows:

FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________

4. Contractor’s Obligations. Contractor agrees to perform all work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, in accordance with the Service Plan set forth in Exhibit A, attached hereto and incorporated herein.

5. City Obligations. City shall make payments to the Contractor in accordance with the Payment Provisions set forth in Exhibit B, attached hereto and incorporated herein.

Employment and Training
Tamara Walker
[email protected]
(510) 307-8006
AJCC Operator Services
Cheryl Maier
4559 Fran Way
Richmond, CA 94803
Cheryl Maier
(510) 932-9426
[email protected]
July 1, 2025
June 30, 2027
20,000.00
25-26
10,000.00
26-27
10,000.00
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6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C), attached hereto and incorporated herein.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D), which are attached hereto and incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any), which are attached hereto and incorporated herein.

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F), which are attached hereto and incorporated herein.

10. Sanctuary City Compliance Statement. This Contract is subject to the Sanctuary City Compliance Statement (Exhibit G), which is attached hereto and incorporated herein.

11. Signatures. These signatures attest the parties' agreement hereto:

CITY OF RICHMOND,
a municipal corporation [BUSINESS NAME]
(* The Corporation Chairperson of the Board, President, or Vice President should sign below)

By: _________________________ By: ___________________________ Title: ________________________ Title: __________________________ Date Signed: _________________ Date Signed: ___________________

I hereby certify that this Contract (* The Corporation Chief Financial Officer or Assistant has been approved by City Council Treasurer, or Secretary or Assistant Secretary should or the City Manager. sign below)

By: _________________________ By: ___________________________ City Clerk Title: __________________________
Date Signed: ____________________
Approved as to form:
(NOTE: Pursuant to California Corporations Code Section By: _________________________ 313, if Contractor is a corporation or nonprofit organization, City Attorney this Contract (1) must be signed by (a) the Chairperson of the Board, President, or Vice-President and (b) the
Chief Financial Officer or Assistant Treasurer, or
Secretary or Assistant Secretary)

LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Sanctuary City Compliance Statement Exhibit G

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EXHIBIT A

SERVICE PLAN

Contractor shall, to the satisfaction of the Project Manager ( set forth in Exhibit B) , perform the following services and be compensated as outlined below [or attach service plan if necessary]:

Cheryl Maier
The scope includes:

1. Coordinating the service delivery of American Job Centers of California (AJCC) partners and services providers with a focus on ensuring that all AJCC partners and providers share a mission and common goals around access and quality of services for customers, in accordance with the Memorandum of Understanding and Resource Sharing Agreement between the City of Richmond Workforce Development Board and the Workforce Innovation and Opportunity Act RichmondWorks, AJCC Partners effective July 1, 2025 - June 30, 2028.

2. Coordinate and facilitate regular AJCC partner meetings (a minimum of 4 per year) including invitation, meeting logistics, agendas, and meeting collateral.

3. Maintain records of AJCC partner meetings and related activities pursuant to AJCC Operator functions including minutes and attendance.

4. Identify and recruit additional partners into the AJCC system through networking and advocating the value and opportunties of joining the AJCC system.

5. Develop and coordinate, with Richmond Workforce Development Board (RWDB) staff support, the annual MOU and infrastructure.
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EXHIBIT B

PAYMENT PROVISIONS

1. COMPENSATION TO CONTRACTOR:

a. Provided Contractor is not in default under this Contract, Contractor shall be compensated in the manner set forth herein.

b. All payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photocopying, meals and travel, etc.). Invoices shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.

c. All City vendors receiving new contracts shall sign up to receive electronic payments through the City’s Automated Clearinghouse (ACH) payments service/provider.

2. SUBMISSION OF INVOICES:

Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:

Attention: City of Richmond Finance/Account Payable
Project Manager: _______________________
P.O. Box 4046
Richmond, CA 94804

3. All invoices that are submitted by Contractor shall be subject to the approval of the City Project Manager, _______________________, before payments shall be authorized.

a. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.

b. All appropriate permits, certificates, and licenses, including a City business license shall be obtained and maintained for the duration of this Contract before any payment is authorized.

4. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract is executed by the City. The insurance coverage required by this Contract shall be maintained by Contractor for the duration of this Contract and must be in place before any payment is authorized.

Tamara Walker
Tamara Walker
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EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. All required written notices shall be delivered: (i) by hand; or (ii) sent by registered, express, or certified mail, with return receipt requested or with delivery confirmation requested from the U.S. postal service; or (iii) sent by overnight or same day courier service at the party’s respective address listed in this Section.

2. Each notice shall be deemed to have been received on the earlier to occur of:
actual delivery or the date on which delivery is refused; or three (3) days after notice is deposited in the U.S. mail or with a courier service in the manner described above (Sundays and City holidays excepted).

3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.

4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:

City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Email: ________________________________________________

5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:

Attn:

Email: ________________________________________________ Tamara Walker
[email protected]
Cheryl Maier
Cheryl Maier
4559 Fran Way
Richmond, CA 94803
[email protected]
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EXHIBIT D

GENERAL CONDITIONS

1. INDEPENDENT PARTIES:

Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor.

The manner and means of conducting the services and tasks are under the control of Contractor except to the extent they are limited by statute, rule or regulation and the express terms of this Contract. No civil service status or other right of employment will be acquired by virtue of Contractor’s services. None of the benefits provided by the City to its employees, including but not limited to unemployment insurance, workers’ compensation plans, vacation and sick leave, are available from the City to Contractor, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-employee relationship from any compensation due to Contractor. Payments of the above items, if required, are the responsibility of Contractor.

2. TIME IS OF THE ESSENCE:

Contractor and the City agree that time is of the essence regarding the performance of this Contract.

3. STANDARD OF CARE:

Contractor agrees to perform all services hereunder in a manner commensurate with the prevailing standards of like professionals or service Contractors, as applicable, in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City.

4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):

Contractor assumes all responsibility for verifying the identity and employment authorization of all of its employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Contractor shall indemnify, defend, and hold the City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Contractor.

5. NON-DISCRIMINATION:

Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, Cheryl Maier
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disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.

6. CITY PROPERTY:
a. Each and every report, draft, work product, map, record, applicable plans, drawings, calculation, data, specification, video, graphic, or any other material or document produced, prepared or caused to be prepared by Contractor pursuant to or in connection with this Contract shall be the exclusive property of the City.

b. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 11 below, indemnify, defend and hold the City harmless from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.

c. No report, information or other data given to or prepared or assembled by Contractor pursuant to this Contract shall be made available to any individual or organization by Contractor without prior approval of the City Manager or their designee.

d. Contractor shall, at such time and in such form as City Manager or their designee may require, furnish reports concerning the status of services and tasks required under this Contract.

7. RECORDS:

a. Contractor shall maintain complete and accurate records with respect to the services, tasks, work, documents and data in sufficient detail to permit an evaluation of Contractor’s performance under the Contract, as well as maintain books and records related to sales, costs, expenses, receipts and other such information required by the City that relate to the performance of the services and tasks under this Contract (collectively the “Records”).

b. All Records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the Records to the representatives of the City or its designees during regular business hours upon reasonable prior notice. The City has the right to examine and audit the Records, and to make copies or transcripts therefrom as necessary, and to allow inspection of all proceedings and activities related to this Contract. Such Records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained by Contractor for a period of five (5) years after receipt of final payment.

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c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.

8. PERMITS AND LICENSES:

Contractor, at its sole expense, shall obtain and maintain during the term of this Contract, all appropriate permits, certificates and licenses, including a City business license, required in connection with the performance of the services and tasks hereunder.

The failure to obtain such permits and licenses shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.

9. TERMINATION:

a. Termination Without Default. Notwithstanding any provision herein to the contrary, the City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder immediately upon transmission of written notice to Contractor as provided in Exhibit C “Authorized Representatives and Notices”.

b. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Exhibit B; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

10. CONFLICT OF INTEREST:

Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under Cheryl Maier
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this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

11. HOLD HARMLESS:

a. To the fullest extent permitted by law, Contractor shall indemnify, defend (with counsel acceptable to the City) and hold harmless the City, its City Council, boards, commissions, officials, employees, agents and volunteers (“Indemnitees”) from and against any and all loss, damages, liability, obligations, claims, suits, judgments, costs and expenses whatsoever, including attorney’s fees and costs of litigation (“Claims”), arising from or in any manner connected to Contractor’s performance of its obligations under this Contract or failure to comply with any of its obligations under this Contract or out of the operations conducted by Contractor even if the City is found to have been negligent. If the Claims filed against Indemnitees allege negligence, recklessness or willful misconduct on the part of Contractor, Contractor shall have no right of reimbursement against Indemnitees for the costs of defense even if negligence, recklessness or willful misconduct is not found on the part of Contractor. Contractor shall not have any obligations to indemnify Indemnitees if the loss or damage is found to have resulted solely from the negligence or the willful misconduct of the City. The defense and indemnification obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract.

b. This indemnification obligation shall survive this Contract and shall not be limited by any term of any insurance policy required under this Contract; provided however, that if this Contract is for design professional services, this indemnity provision is limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional (as defined in California Civil Code section 2782.8).

12. LIMITATIONS UPON SUBCONTRACTING AND ASSIGNMENT:

a. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.

b. Contractor shall not assign, sublease, hypothecate, or transfer this Contract, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of the City Manager. Contractor shall submit a written request for consent to transfer to the City Manager at least thirty (30) days in advance of the desired transfer.

The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for Cheryl Maier
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money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent.

c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint- venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.

d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then Contractor shall submit a written request for consent to add sub- contractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion.

e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor.

f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.”

g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.

13. SAFETY:

a. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor will be solely and completely responsible for conditions of all vehicles owned or operated by Contractor, including the safety of all persons and property during performance of the services and tasks under this Contract.

Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours. In addition, Contractor will comply with all safety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable Cheryl Maier
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federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.

b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.

c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings.

Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.

14. INSURANCE:

Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

15. COMPLIANCE WITH ALL APPLICABLE LAWS:

a. During the term of this Contract, Contractor shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City of Richmond which affect the manner in which the services or tasks are to be performed by Contractor, as well as all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Contractor shall comply with all applicable laws, state and federal and all ordinances, rules and regulations enacted or issued by the City. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50,

2.52, 2.56, and 2.60, if applicable.

b. Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor is required to provide the City with documents and information verifying its compliance with the Living Wage Ordinance. Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance as prescribed in § 2.60.070 of the Municipal Code.

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c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor.

d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies.

Contractor agrees to abide by the terms and conditions of said policies.

16. INTEGRATED CONTRACT:

The Recitals and exhibits are a material part of this Contract and are expressly incorporated herein. This Contract represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Contract will be effective only by written execution signed by both the City and Contractor.

17. CONFLICTING PROVISIONS:

In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Condition as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

18. FORCE MAJEURE:

Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

19. CONFLICT OF LAW:

This Contract shall be interpreted under, and enforced by the laws of the State of Cheryl Maier
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Contract No: ________ For the Contract between the City of Richmond and
_____________________________
California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Contract and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Contract (or the successors of those authorities). Any suits brought pursuant to this Contract shall be filed with the courts of the County of Contra Costa, State of California.

20. CLAIMS:

Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

21. INTERPRETATION:

This Contract shall be interpreted as if drafted by both parties.

22. WARRANTY:

If any product is be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

23. SEVERABILITY:

In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

24. AUTHORITY:

City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor, Cheryl Maier
280
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.

25. WAIVER:

The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach. Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payment therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

26. COUNTERPARTS:

This Contract may be executed in any number of counterparts (including by fax, PDF, DocuSign, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.

27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):

The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit G.

Cheryl Maier
281
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT E

SPECIAL CONDITIONS

The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):

Cheryl Maier
None
282
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT F

INSURANCE PROVISIONS
☐ CHECK HERE IF RISK MANAGEMENT HAS APPROVED WAIVING INSURANCE REQUIREMENTS FOR THIS CONTRACT.

1. CERTIFICATES: Before the commencement of the terms of this Contract, and during the entire term of this Contract and any extension or modification thereof, Contractor shall furnish the City’s Risk Manager with certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with coverage requirements set forth by the City and incorporated herein.

Such certificates, which do not limit Contractor’s indemnification, shall also contain substantially the following statement:
“Should any of the above insurance covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall provide thirty (30) days’ advance written notice to the City of Richmond.

Attention: Risk Manager.”
Contractor shall maintain in force at all times during the performance of this Contract all appropriate coverage of insurance required by this Contract with an insurance company licensed to offer insurance business in the State of California with a current A.M. Best’s rating of no less than A:VII or Standard & Poor’s Rating (if rated) of at least BBB unless otherwise acceptable to the City. Contractor shall deliver updated insurance certificates to the City at the address set forth in Exhibit C prior to the expiration of the existing insurance certificate for the duration of the term of Contract.

Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.

2. COVERAGE REQUIREMENTS: The City’s insurance requirements depend upon the type of service being provided and/or the provider. The City’s insurance requirements will fall into one of the following categories (unless otherwise provided by the City):

Consultants and Contractors – Type 1
Professional Services – Type 2
Environmental Risk/Hazardous Waste Material – Type 3
Lease of City Property – Type 4
Vendors, Suppliers, Small Grant Recipients & Nonprofit Organizations – Type 5 Transportation Providers – Type 6
Professional Services Pyrotechnics – Type 7
Cyber and I.T. Risks – Type 8
Cheryl Maier
283
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
The insurance requirements classification applicable to this Contract shall be attached to this Exhibit F and made a part hereof.

3. FAILURE TO SECURE: If Contractor at any time during the term hereof should fail to secure or maintain the foregoing insurance, the City shall be permitted to obtain such insurance in Contractor’s name or as an agent of Contractor and shall be compensated by Contractor for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid.

4. SUFFICIENCY OF INSURANCE: The insurance limits required by the City are not represented as being sufficient to protect Contractor. Contractor is advised to consult Contractor’s insurance broker to determine adequate coverage for Contractor. The coverage and limits shall be (1) the minimum coverage and limits specified in this Contract; or (2) the broader coverage and maximum limits of the coverage carried by or available to Contractor; whichever is greater.

INSERT INSURANCE REQUIREMENTS CLASSIFICATION APPLICABLE TO THIS CONTRACT: (IF NECESSARY, CONFIRM WITH RISK MANAGER)
Cheryl Maier
284
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT G

SANCTUARY CITY COMPLIANCE STATEMENT

The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”).

Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:

a. "Data Broker” means either of the following:

i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;

ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.

b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."

Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Printed Name: Title:

Signed: Date:

Business Entity:

Cheryl Maier
285
Page | 1 Sole Source Form – Rev. May 12, 2016

City of Richmond
Sole Source Justification

THIS FORM MUST BE COMPLETED AND APPROVED PRIOR TO ANY PURCHASE _______________________________________________________________________________ Contact the Purchasing Division and discuss your rationale before completing this form. If Purchasing can help you make this a competitive purchase, then this form will not be required.

Attach this completed/approved form to requisitions when competitive quotes/bids/proposals are not solicited. (Required for requisitions > $3,000)
Requested Sole Source Supplier:

Company Name: ___________________________ Contact Name: ______________________ Address: _______________________________________________________________________ City: _________________________ State: _____________ Zip Code: ____________________ Phone Number (____) ___________ E-Mail _______________________________________ Duration of Contract: ____________________________________ Estimated Cost: $ _______________ Funding Source (Account String)_________________ Is the product/service IT related? Yes_____No _____ If Yes, please attach the approved IT Authorization Form For Product: Is the recommended company the manufacturer of the product? Yes_____ No _____ For Product: Does the manufacturer sell the item(s) through distributors? Yes_____ No _____ Description of Product or Service:

Describe the full scope of work or service contemplated including installation if required; items should include brand, model and part number if applicable; (if additional space is needed, include them in a separate page)

Sole Source Rationale: PLEASE ANSWER ALL THE FOLLOWING QUESTIONS: Explain why the recommended company is the only company that can meet the requirement. Address the following: Are there any other companies who can do this job? What condition (e.g. technological superiority, or performance risks, etc.) exists so that the recommended company has a significant advantage over any other company who can do this job? It is important to sufficiently address the key reason for awarding an order/contract without soliciting competitive bids. The rational must be clear and convincing, avoiding generalities and unsupported conclusions.

(if additional space is needed, include them in a separate page)

Cheryl Maier
Cheryl Maier
4559 Fran Ave
Richmond
Ca
94803
510
932-9426
[email protected]
7/1/25 - 6/30/27
10000
X
X
X
Coordinate the services delivery of AJCC partners and services providers with a focus on ensuring that the AJCC Partners and providers share a mission and common goals around access and quality of services for customers, based upon th eMOU.

The contractor is required to be in place by July 1, 2025, to ensure uninterrupted service delivery in accordance with compliance requirements. Due to insurance-related delays, the contract amendment was not finalized before the expiration date. However, the contractor has continued performing the same Scope of Work without interruption, maintaining continuity of services that are critical to meeting program and funding requirements.

Because the contractor is already uniquely positioned with the expertise, staffing, and operational knowledge necessary to fulfill the work seamlessly, and because a competitive procurement process would cause further delays and disrupt essential services, a sole source justification is warranted.
286
2 | Page

Complete the following checklist
A specific contractor is the only source of the required item because (check all that apply):

The required items are proprietary to the Contractor, and contractor solely transacts (sells) direct to the customer. (There are no dealers or distributors for contractor).

The required items are proprietary to the Contractor, and contractor does not sell direct to the customer. Contractor solely distributes the item or service through only one dealer or distributor in the United States. (There are no dealers or distributors for contractor).

Note: If item or service is available from more than one source, the item or service may be treated as proprietary, but must be competitively solicited from multiple (two or more) sources.

A specific item is needed:

To be compatible or interchangeable with existing hardware As spare or replacement hardware For the repair or modification of existing hardware Federal or state grant names vendor as condition of funding. (Attach copy of grant that names vendor)
There is a substantial risk in contracting with any other contractor, (e.g., only one contractor has been successful to date in implementing a difficult manufacturing process or the services sought ). In a brief explanation, provide supporting evidence of why other contractors are considered to be unable to overcome the substantial risk.

Continuation of prior Work – Additional item, service or work required, but not known to have been needed when the original order was placed with vendor, and it is not feasible or practicable to contract separately for the additional need. Provide brief explanation and supporting evidence.

(if additional space is needed, include them in a separate page)

x
The contractor was originally selected due to a failed procurement. When trying to amend the contract there were insurance issues we were trying to resolve which led the expiration of the original contract. thus, a new contract must be developed. This contractor has been doing the work for over a year with project already in place.

The contract was awarded in 2024. The contractor has facilitated many project presently and for the future.
287
3 | Page
I acknowledge the City’s requirements for soliciting competitive quotes/bids for purchases over $3,000.00 and the criteria for justification for Sole Source purchases. I have gathered the required information, have made a concerted effort to review comparable/equal equipment/services (e.g., market research), and further affirm that there is no conflict of interest involved in the selection made.

D
epartment: _________________________________
Requester Name and Title: ____________________________________________________________ Note: Requester must be able to defend this justification.

Date:_____________ Phone: _______________
Department Director (Print) _____________________ (Sign) ________________ Date:__________ -
-------------------------------------------------------------------------------------------------------------------- Submit completed form to the Purchasing Division (Prior to submission to City Manager) Finance Director:

AP
PROVED: ____________________
NOT
APPROVED: ________________
_________
___________________
City Manager
(Under $10,000.00)
DATE: _11__6/___/_2025__
COMMENTS:
______________________________
City Clerk Attesting to Council Approval
(Over $10,000.00) (Copy of Minutes may be substituted)
Note: Richmond Municipal Code Section 2.52.326 Sole Source Procurement requires final approval by the City Manager and/or City Council. Sole Source must be approved by Finance Director, PRIOR to Council Approval.

P

ROCEDURE
Sole Source purchase/service are exceptions to the normal bidding process and require a detailed justification. In processing Sole Source requests for supplies, services and/or equipment, the Purchasing Division adheres to and is governed by the principles set forth in City of Richmond Municipal Code Section 2.52.326 Sole Source Procurement.

If you are requesting a particular vendor, brand or product, you must make this fact clear on your Sole Source form.

Your request will then be restrictive and non-competitive, and will fall into a sole source category. If the sole source justification is approved, the requisition can be expedited without the normal bidding requirements.

Such a request should not be made unless you are confident that your request is reasonable and appropriately justified to meet the City’s requirements and withstand any possible audit. The City’s requirements and the format for submitting such requests are contained herein. Sole Source form must be signed by authorized department representative(s). The certification will remain on file for audit purposes.

The following factors DO NOT apply to sole source requests and should not be included in your sole source justification. They will not be considered and only tend to confuse the evaluation process.

1. Personal preference for product or vendor.

2. Cost, vendor performance, and local service (these are generally considered award factors in competitive bi
dding).

3. Features which exceed the minimum department requirements.

Employment and Training
Tamara Walker
7/21/25
5103078006
7/22/25
Tamara Walker
288

February 17, 2026

Library and Community Services

DATE: February 17, 2026
TO: Mayor Martinez and Members of the City Council
FROM:

LaShonda White, Deputy City Manager- Community
Services
Ranjana Maharaj, Deputy Director of Community
Services Recreation
Jene Levine-Snipes, Development Project Manager
Tetteh Kisseh, Recreation Supervisor

Subject:

Contract Amendment No. 3 with Epic Limousine for
Youth Outdoors Richmond Transportation
FINANCIAL IMPACT: The proposed $56,520 expenditure is included within the approved fiscal year 2025-2026 Recreation Division
budget and is funded by the Outdoor Equity Grant from
the California Department of Parks and Recreation
(Account String: 10651051-400223-25G12).

PREVIOUS COUNCIL
ACTION:

September 14, 2021
October 18, 2022
October 1, 2024

STATEMENT OF THE
ISSUE:

Community Services–Recreation received $700,000 in
Outdoor Equity Grant funds to implement the Youth
Outdoors Richmond Program. To support program
transportation needs, Community Services–Recreation is
requesting City Council approval of a contract
amendment with Epic Limousine to increase the contract
amount by $56,520 for a new total contract amount of
$85,820 and extend the term through June 30, 2027,
ensuring all grant-funded activities can be completed
within the grant performance period.

AGENDA
REPORT
289

February 17, 2026
RECOMMENDED ACTION:

APPROVE a third contract amendment with Epic
Limousine to provide transportation services for the
Youth Outdoors Richmond Program, increasing the
contract by $56,520 for a new total contract amount of
$85,820, and extending the contract term to June 30,
2027 – Community Services Department (Tetteh Kisseh
510-620-6919/ Ranjana Maharaj 510-620-6972/Jene
Levine-Snipes 510-307-8132).

DISCUSSION:

On September 14, 2021, Community Services—Recreation applied for a $700,000 Outdoor Equity Grant from the California Department of Parks and Recreation to launch the Youth Outdoors Richmond Program, a multi-year initiative designed to increase access to nature, environmental education, and outdoor recreation for Richmond youth and their families. The City was awarded the grant on May 27, 2022, with a grant term extending through December 2027.

The program provides Richmond youth and families with opportunities to participate in environmental stewardship activities, outdoor skill-building, leadership development, and local and regional excursions. Many of these experiences require dependable, safe, and flexible transportation to natural areas across the Bay Area and Northern California.

While some trips are supported with City vans, expanded participation and family engagement require the use of contracted bus transportation services.

On January 30, 2024, City staff issued a Request for Quotes (RFQ) through BidsOnline for Bus/Transportation Services for the Youth Outdoors Richmond Program. Six vendors responded by the deadline of February 6, 2024. Proposals were evaluated based on experience, operational capacity, understanding of State requirements, pricing, and reliability. The evaluation committee selected Epic Limousine (Epic) as the highest-ranked vendor.

On October 1, 2024, City Council approved the contract with EPIC to provide transportation services for the Youth Outdoors Richmond Program in the amount of $29,300 for a term from October 1, 2024, to July 31, 2025 (Attachment 1). On May 21, 2025, the parties executed the first amendment to the contract to amend the service plan (Attachment 2). On July 10, 2025, the parties executed the second amendment to the contract to extend the term to February 28, 2026 (Attachment 3).

Since City Council approved the original contract, the Youth Outdoors Richmond Program has grown significantly, with increased trip frequency, expanded outreach to Equity Priority Communities, and higher demand for family-inclusive field trips, environmental education outings, and overnight outdoor experiences. To complete all required programming and deliverables during the remainder of the Outdoor Equity Grant period, additional transportation capacity is required.

290

February 17, 2026
EPIC continues to demonstrate high responsiveness, reliability, and professionalism, and remains the most responsible and suitable vendor to meet the program’s transportation needs. The requested amendment will ensure that all grant-funded outdoor recreation, education, and leadership activities are completed on schedule, and that youth and families have safe access to regional parks, open spaces, and cultural destinations throughout the duration of the grant.

City staff is therefore seeking approval for a contract amendment with EPIC to:

1. Increase the contract amount by $56,520.00, allowing the program to complete all required trips and activities identified in the Outdoor Equity Grant work plan; and

2. Extend the contract term through June 30, 2027, aligning with the full Outdoor Equity Grant performance period and ensuring uninterrupted transportation services (Attachment 4).

DOCUMENTS ATTACHED:

Attachment 1 – Original Contract
Attachment 2 – Amendment #1 to the Contract
Attachment 3 – Amendment #2 to the Contract
Attachment 4 – Amendment #3 to the Contract

291
Docusign
Envelope

ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Department:

CSD

Recreation
City

Project

Manager
E-mail:

[email protected]
CITY

OF

RICHMOND

STANDARD

CONTRACTCity

Project

Manager:
|Tetteh
Kisseh
City

Project

Manager

Phone

No:

Vendor
No:
16479
(510)
620-6919
Contract
No:
7181

1. Description

of
Services:

To
provide

transportation
for
the
Community
Services-Recrewation's
Youth

Outdoors
Camp
excursions
in

2024
and
2025.

The

parties

to
this

STANDARD

CONTRACT

do

mutually
agree

and

promise
as
follows:

Parties.

The
parties

to
this

Contract
are
the
City
of
Richmond,

a

municipal
corporation

("the
City"),
and
the
following

named

Contractor:

Contractor

Name:

Epic
Limousine
Street
Address:

1618
Sullivan
Avenue
#319
City,

State,
Zip

Code:

Daly
City,

CA

94015
Contact
Person:

Irwandie
Tio
Telephone:

(415)

794-2049
Business

License

No:

40065755
Email:
[email protected]
A
California

corporation,
limited

liability
corporationgeneral

partnership,
limited

partnership,
individual,
non-profit
corporation,
individual
dba

as

[specify:]
other
[specify:]
2 Term.

The
effective

date
of
this

Contract
is

October
1,

2024
unless

terminated
earlier
as

set

forth

herein.

July
31,

2025

3. Payment

Limit.

4.5. and

terminates
City's

total
payments
to

Contractor
under
this

Contract
shall
not

exceed
$29,300.00
("Contract

Payment
Limit")
unless
a

Contract
Amendment
has

been
approved

by
the

City

Council
or
City
Manager.

If
this

amount
includes

a
contingency,
Contractor
acknowledges

that
any
use

of
such

contingency
shall
be
for
work
beyond

the
original

scope

of
services
and

requires

prior
written

authorization
by
the
City.

If

noted

below,
Compensation
for
work

done
under
this

Contract,

shall
not

exceed

as
follows:

FY
24-25
FY

25-26
FY
total
compensation

shall
not
exceed

$16,020.00
total
compensation

shall
not
exceed
$13,280.00
total
compensation

shall

not
exceed

$
Contractor's

Obligations.

Contractor
agrees

to

perform

all
work

at

its

own

cost
and
expense,
to
furnish
all
labor,

tools,

equipment,

materials,
except

as
otherwise

specified,

in
accordance
with

the
Service

Plan

set
forth

in

Exhibit
A,

attached

hereto

and
incorporated

herein.

City
Obligations.

City
shall

make

payments
to
the
Contractor

in

accordance

with

the

Payment
Provisions
set
forth
in

Exhibit

B,

attached

hereto

and
incorporated

herein.
292
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F

6. Authorized

Representatives
and

Notices.

This

Contract
is
subject
to

the
Authorized
Representatives
and

Notices

Provisions
(Exhibit
C),
attached

hereto
and

incorporated

herein.

7. General
Conditions.

This

Contract

is
subject

to
the

General
Conditions
(Exhibit

D),
which

are
attached

hereto

and

incorporated

herein.

8. Special

Conditions.

This

Contract

is

subject

to

the

Special
Conditions

(Exhibit

E)

(if

any),
which
are

attached

hereto

and

incorporated

herein.

9. Insurance

Provisions.

This

Contract

is
subject
to

the

Insurance

Provisions
(Exhibit
F),
which
are
attached

hereto

and

incorporated

herein.

10. Sanctuary

City

Compliance
Statement.

This
Contract
is

subject
to
the
Sanctuary
City
Compliance

Statement
(Exhibit
G),
which

is

attached

hereto
and
incorporated

herein.

11. Signatures.

These
signatures

attest
the
parties'

agreement

hereto:

CITY

OF

RICHMOND,
a

municipal

corporation
-DocuSigned

by:

Eduardo

Martinez
36C427628CC4
By:
328CC48
Title:

Mayor
10/25/2024
Epic

Limousine
[BUSINESS
NAME]
(*
The
Corporation

Chairperson

of
the

Board,

President,
or
Vice
President
should

sign
below)
Irwandie

tio
By:

Executive

Director
Title:
10/22/2024
Date
Signed:

Date
Signed:

I hereby
certify
that
this

Contract
has

been

approved
by

City

Council
or
the
City

Manager.

Pamela

Christian
By:

City
Clerk
(*
The
Corporation

Chief
Financial

Officer
or
Assistant
Treasurer,

or
Secretary
or
Assistant
Secretary
should
sign

belowigned
by:

Vinnia

tjhin
By:
-F586A2C718ав
President
Title:
10/22/2024
Date

Signed:

Approved
aafform:

For
By:
050405..

City
Attorney
(NOTE:

Pursuant
to

California

Corporations

Code
Section
313,

if
Contractor
is
a
corporation
or
nonprofit
organization,
this
Contract
(1)

must
be
signed

by

(a)
the

Chairperson

of
the
Board,
President,

or
Vice-President
and
(b)
the
Chief
Financial
Officer
or
Assistant
Treasurer,

or
Secretary
or
Assistant
Secretary)
LIST

OF

ATTACHMENTS:

Service
Plan
Exhibit
A
Payment
Provisions
Exhibit

В
Authorized

Representatives

and

Notices
Exhibit
С
General

Conditions
Exhibit

D
Special

Conditions
Exhibit
E
Insurance

Provisions
Exhibit
F
Sanctuary

City

Compliance

Statement
Exhibit
G
293
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Contract

No:
7181
For
the
Contract
between

the
City
of
Richmond
and
Epic
Limousine

EXHIBIT
A

SERVICE

PLAN
Contractor
shall,

to

the

satisfaction

of
the

Project

Manager

(set

forth

in

Exhibit

B),
perform

the

following

services

and

be

compensated

as

outlined

below

[or

attach
service

plan

if

necessary]:

Contractor
shall
provide
servies

as

outlined

in
the

bid

attached
hereto

and

incorporated

herein

by
this

reference.

Should

any

activity
locations
or

dates
change,

the

City

shall
notify
the
Contractor
and

negotiate
the
proposed

locations,

dates,

and

costs.
294
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Table

of

Contents
Letter
of
Transmittal
Quote
Sheets
Executive
Summary
FleetReferences
34912
2 295
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
E
Letter
of

Transmittal
Dear
Mr.

Kisseh,
We
are
writing
to
submit
our
quote
in
response
to
the
City
of
Richmond's

Request
for
Quote
for
Bus/Transportation
Services
for
Participants
Youth
Outdoor
Camps.

Epic
Limo
and
Bus
is
excited
about
the
opportunity
to
extend
our
services
and
contribute
to
the
success
of
the
City's
youth
programs.

Enclosed

with
this
letter
is
our
detailed
quote
for
the
transportation

services
required

by
the
City

of
Richmond,
as
outlined
in
the
Request
for
Quote
(RFQ)

document.

We
have
thoroughly
reviewed
the
RFQ's
scope

and
requirements
and
are
confident
that
Epic
Limo
and
Bus
can

meet
and

exceed

the
expectations
for
providing
safe
and
reliable
transportation
for
the
youth
of
Richmond.

Our
submission
includes
the

quote
sheet
with
our
proposed
costs,
a

total

cost
for
all
requested

trips,
additional
information

about
our
company
and
the
buses
we
will

deploy
for
the
services,
and

references
as
requested.

We
have
ensured
that
our
quote
addresses
the
need
for
inclusivity
and
accessibility
for
individuals
with
disabilities,
as
well
as
the
comfort
and
safety
features
required
for
long-distance
trips.

Epic

Limo

and
Bus

has
a

proven

history
of
providing
safe
and
dependable
transportation
services,
particularly
for
children.

We
take
pride

in
our
experienced

team
and
our
commitment
to
the
highest
safety
standards.

We
understand
the

importance
of
adherence
to
the
City
of
Richmond's
guidelines
and
requirements,
and
we
are
prepared
to
provide
all
necessary
documentation
and
fulfill
the
general
requirements

upon
award.

Should
you

require
any
further
information
or
clarification

regarding
our
quote

please
do

not
hesitate
to
reach
out
to
me

directly
by
emailing
[email protected],
or
by
calling
415-794-2049.

We
are
looking
forward
to
the
possibility
of
working
with
the
City
of
Richmond
and
contributing
to
the

enriching
experiences
of
the
participants
of
the
Youth
Outdoor
Camp

programs.

Sincerely,Irwandie
Tio

|
Director
Epic
Limousine
Epic
Limousine
epiclimosf.com
3 296
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Quote

Sheets
2024-2025

Field

Trips
と
M
Date
Pick

Up
Location
Pick
up
Destination
Leave
Destination
Capacity
Cost
Time
Time
9/28/24
Recreation
Complex,
9:00am
Point
Pinole
Regional
Park
4:00pm
25 $1050
3230
Macdonald
Ave,
Richmond
children
Richmond
CA
|5551
Giant
Hwy,
Richmond,
3 adults
CA
94806
10/5/24
Recreation

Compleх,
3230

Macdonald
Ave,
9:00am
Maclaren
Park
4:00pm
25 $1120
2075
Burrows
St.,
children
Richmond
CA
San
Francisco
3 adults
,CA
94112
10/11/24-10/13/24
Recreation
Complex,
9:00am
San

Luis

Reservoir
Depart
San
Luis
25 3230
Macdonald
Ave,
31426
Gonzaga
Rd,
Gustine
Reservoir
@

1pm.
children
Richmond
CA
Arrive

Richmond
3 adults
Overnight
@6pm.

Stop
for
camp
lunch
10/11
$1520
10/13
$1520
10/26/24
Richmond
Recreation
3pm
Berkeley
Field
Station
6pm
25 children
$560
ComplexThe Watershed Project
3 adults
3230
Macdonald
Ave,
Richmond
11/2/24
Richmond
Richmond

Recreation
3230

Macdonald
Ave,
Richmond
8:00am
Treasure
Sailing
Center
Complex
698
California
Ave.

Building
112,
San
Francisco,CA
94130
Epic
Limousine
4 4:00pm

25 children3

adultsepiclimosf.com
$1260
297
Docu
cusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
M
E
11/19/24
Richmond
Recreation
9:00am
Shimada
Friendship

Park
4:00pm
25 children
$1050
Complex
3230
Macdonald
The
Watershed

Project
3 adults
Richmond
12/14/24
Richmond

Recreation
8:30am
Filoli
Historic
House
and
4:00pm
50 children
$1710
Complex
Garden
5 adults
3230
Macdonald
86 Canada
Rd,
Woodside,
CA
3/15/25
Richmond

Recreation
10:00am
Booker
T.

Anderson
Park
6pm
Complex
3230

Macdonald
Ave,
960
S.
47th
Street,
25 children3
adults
$1190
Richmond
CA
Richmond
CA
3/22/25
Richmond

Recreation
3pm
Location
TBD
6pm
Compleх
within

Richmond
25 children3
adults
$560
3230
Macdonald
Ave,
Richmond
CA
3/29/25
Richmond
Recreation
8:00
am
Santa
Cruz
Mystery
Spot
5pm
25 children
$1680
Complex
3 adults
3230
Маcdonald
Ave,
Richmond
CA
12pm
drive
to

Beach
Walk
Epic
Limousine
epiclimosf.com
5 298
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
M
SUMMER
4/5/25
Richmond

Recreation
10 am
Tilden

Nature
farm
4pm
25 children
$980
Complex
Berkeley
СА
3 adults
3230
Macdonald
Ave,
Richmond
CA
Tilden
Nature
Area
1500
Central
Park
Drive
Berkeley,
CA
94708
4/26/25
Richmond
Recreation
10 am
Point
Pinole-Hiking.
4pm

25 children
$910
Complex
Richmond
3 adults
3230
Macdonald
Ave,
5551
Giant
Hwy,
Richmond
CA
6/30/25
Richmond

Recreation
10 am
Comple
Richmond,
CA
94806
Oakland

Zoo
4pm
25 children
$910
Oakland
3 adults
3230
Маcdonald
Ave,
Richmond

CA
7/1/25
Richmond
Recreation
10 am
Contra
Loma
Complex
3230
Macdonald
Ave,
Regional
Park.
1200
4pm
25 children
$980
3 adults
Richmond
CA
Frederickson
Ln,
Antioch,
CA
94509
7/2/25
Richmond

Recreation
9:30
am
BTA
@
960
S.
47th
Street,
1:00pm
25 children
$560
Complex
Richmond

CA
3 adults
3230
Macdonald
Ave,
Richmond
CA
7/3/25-
Richmond
Recreation
/am
Castaic
Lake
7/5/25
Complex
32132

Ridge
Route

Road
3230
Macdonald
Ave,
Richmond
CA
Castaic,
CA
91310
Depart
Castaic
Lake
at
1:00pm

on
Arrive
Richmond
by
8 pm
3 adults
25 children
$4000
July
5 Epic
Limousine
6 epiclimosf.com
299
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
M
7/6/25
Richmond

Recreation
10 am
Tilden
Nature
farm.
4pm
Compleх
3230
Мacdonald
Ave,
Richmond

CA
1500
Central
Park
Drive
Berkeley,
CA
94708
25 children3
adults
$980
Phone
(510)
544-2233
7/7/25
Richmond

Recreation
10 am
Complex
3230
Мacdonald
Ave,
Richmond
CA
Location

subject
to
change
but
within
20 miles
radius
of
pick-up
location
Point
Pinole-Hiking
5551

Giant
Hwy,
Richmond,
CA
94806
Location

subject
to

change
but
within

20 miles
radius
of
pick-up

location
7/8/257/9/25
Richmond
Recreation
10 am
Complex
3230
Мaсdonald
Ave,
Richmond
CA
4pm
25 children3
adults
$980
Oakland
Zoo.
4pm
25 children
$980
3 adults
Location

subject
to
change
but
within

20 miles
radius
of
pick-up
location
Richmond
Recreation
10 am
Complex
3230
Macdonald
Ave,
Richmond
CA
Contra
Loma
Regional

Park.
1200
Frederickson

Ln,
Antioch,

CA
94509
Location

subject
to
change
but
within

20 miles
radius
of
pick-up
location
Epic
Limousine
7 4pm
25 children
$980
3 adultsepiclimosf.com
300
Cusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Richmond

Recreation
7/10/25
10 am
Miller
Knox,
Richmond.
4 pm
25 children
$980
Complex
3230

Macdonald
Ave,
Location
subject
to
change
but
within

20 miles
radius
3 adults
Richmond
CA
pick
up
location
Richmond

Recreation
10 am
BTA
@
960
S.
47th
Street.
1pm
25 children
$560
7/21/25
Complex
Richmond,
CA
3 adults
3230

Macdonald
Ave,
Richmond
CA
Richmond
Recreation
9 am
San
Luis

Reservoir
Depart
San
Luis
25 children
7/22
$1140
7/22/25-
Complexх
7/24/25
(Central
Calif.)
3230
Macdonald
Ave,
Richmond
CA
Reservoir
at
1:00

pm
July
24 Arrive
Richmond
by
6 pm
3 adults
7/24
$1140
Total
cost
for
all
requested
trips
$29,300
pricing
includes
tax,
fuel
charge,
and
tolls
fees.

Epic
Limousine
shall
have
the
flexibility
to
adjust
the
dates
of
the
shuttle
bus
service
as

needed.

However,
Epic
Limousine
requires
a

minimum
of
three
(3)
days
notice
from

the
City
of
Richmond
for
any
changes
or
confirmations
regarding

the
service
dates.

This

notice
period
is
essential
to

ensure
the
availability
and
proper
arrangement
of
the
shuttle
bus
service.

Epic
Limousine
epiclimosf.com
8 301
Docusign

Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
ME
Executive

Summary
Overview:Epic
Limo
and
Bus

has
been

a
family-owned
venture

since
2012
with
a

focus
on

safety,
reliability,
and
customer
satisfaction.

We
cater
to
various
needs
such
as
school
activity,
camps,
daily
commuters,
events,
and
conferences,

prioritizing
safety
and
comfort.

Our
Mission:

Epic
Limo
and
Bus
mission

is
to
create

long-lasting

memories
by
providing
high-quality
transportation
services
with

friendly
and

knowledgeable

drivers.

We
strive
to
provide
our
guests
with
a

safe,
enjoyable,
and

memorable
experience.

Fleet
Details:

Our
fleet
consists
of

modern
buses
equipped
with
air-conditioning,
on-board
restrooms,
and
GPS
tracking.Regular
maintenance
and
safety
checks
are
conducted
to
ensure
all
vehicles

meet
and
exceed
industry
standards.

Our
fleet
ranges
in

size
and
capacity,
ensuring
the
ability
to
accommodate
groups
small
and

large
with
appropriate
social
distancing
measures
if
required.

Safety
Record:

Epic
Limo
and
Bus
is
committed

to
the
highest
safety
standards.

Our
drivers
are
highly
trained
professionals
with
spotless
driving
records,
and
our
vehicles
are

equipped
with
the

latest
safety
features.

We
conduct
background
checks
on
all
staff
and
provide
ongoing
training
in
defensive
driving
and
safety
protocols.Experience:With
over
12 years
in
the
transportation

industry,
we
have
served
numerous
schools,
non-profits,
government
agencies,
corporate,
special
events,
and

conferences.

Our

expertise

extends
to
managing
logistics
for
various

event
sizes,
ensuring
timely
and
efficient
transportation
services.

Epic
Limousine
9 epiclimosf.com
302
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Licensing
and
Insurance:
이
Fully
licensed
to
operate

in
the
state
of
California

and
within
the
City
of
Richmond.

Carry
comprehensive
$2
million
general
liability
insurance,
$5
million
commercial
auto
insurance,
and
$1
million

workers

compensation
insurance.

Customer
Satisfaction:

We
pride
ourselves
on
our

excellent
customer
service,
as
reflected
in
our
customer
feedback
and
retention
rates.

Our
24 hours
dedicated
customer
service
team
ensures
that
all
trip
details
are
meticulously
planned
and
executed.

Contact
Information:Irwandie
Tio
Phone:
(415)794
-
2049
Email:

[email protected]
Website:
www.epiclimosf.com
For
more
information
about
our
services
or
to
discuss
your
transportation

needs,
please
contact
us.

We
are
eager
to
add
value

to
the
City
of
Richmond's
Youth
Outdoor
Camp
programs
and
look
forward
to
the
opportunity
to
serve
your
transportation

needs.

Epic
Limousine
epiclimosf.com
10 303
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Fleet31

Passengers

Minibus

without

Lavatory
Vehicle
is
equipped
with
AC,
air
suspension,
USB
charging

on
every
row,
and
leather
seats.
56 Passengers

Coach

with

Lavatory
Coach
is
equipped
with
AC,
overhead

and
underneath
luggage
space,
and

leather
seats.

Epic
Limousine
11 M
epiclimosf.com
304
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
T
ReferencesAll
quotes
submitted
shall
be
accompanied
by
three
customer
references
(preferably
local
Richmond
area

or
other
governmental
agencies)
for
whom
the
bidder
has

provided

a
similar
scope
of
work
during
the
past
twelve

(12)
months
of
comparable

settings,
complexities
and
quantities

as
required
of
this
request
for
proposal.

These
companies
will
be

contacted

prior
to
award
of

proposal.

With
over
12 years
in
the

transportation
industry,
Epic
Limo
and

Bus
has
served

numerous
schools,
non-profits,
and
government
agencies.

Our

expertise

extends
to
managing

logistics
for
various
event
sizes,
ensuring
timely
and
efficient
transportation
services.

Epic
Limo
and
Bus
has
included
three
(3)
references
meeting
the
requirements
for
this
proposal.

1. Name
of
Business:

Vive
Church
Youth
Summer
Camps
Address:
2440
Leghorn
St,
Mountain
View
CA
94043
Approx.

size
of
company:

2000

Dates
of

service:

July
9,July
19-22,
2023
Contact
person:

Jackie
Lee

Phone
number:
(408)
309-4775
E-mail
address:

[email protected]

2. Name
of
Business:

Foster
City
Elementary
School
Address:
461
Beach

Park

Blvd,
Foster
City,
CA
94404
Approx.
size
of
company:

1000

Dates
of
service:

March
21-23
2023,
May
2019
Contact
person:

Kristy
Van

Ostrand

Phone
number:
(650)
399-5567
E-mail
address:

[email protected]

3. Name
of
Business:

Las
Positas
College
Address:
3000
Campus
Hill
Dr,
Livermore

CA
94551
Approx.
size
of
company:

7000

Dates
of
service:

October
21 2023.

October
28 2023.

November
10 2023Contact
person:

James
Giacomazzi

Phone
number:
(916)
710-1600
E-mail
address:

[email protected]
Epic
Limousine
12 epiclimosf.com
305
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Contract

No:
7181
For
the
Contract
between

the

City

of
Richmond
and
Epic
Limousine

EXHIBIT

В

PAYMENT

PROVISIONS

1. COMPENSATION
TO

CONTRACTOR:
a.

Provided

Contractor

is

not
in

default
under
this

Contract,

Contractor
shall
be
compensated

in
the
manner
set
forth

herein.
b.

All
payments

made
pursuant
to
this

Contract
shall
be
subject
to

the
Contract
Payment

Limit.

The

Payment

Limit

includes

expenses

(phones,
photocopying,

meals

and

travel,

etc.).

Invoices

shall
be

adequately
detailed,
based

on
accurate

records,

and
be
in

a

form

reasonably
satisfactory
to

the
City.

Contractor
may
be

required
to

provide
back-up
material

upon

request.
c.

All
City
vendors
receiving

new

contracts

shall
sign
up

to
receive
electronic
payments

through

the

City's

Automated

Clearinghouse

(ACH)
payments
service/provider.

2. SUBMISSION

OF

INVOICES:

Contractor
shall
submit

timely
invoices
by
email
to
[email protected]

and/or
to
the
following
address:

Attention:

City

of

Richmond

Finance/Account
Payable
Project

Manager:

Tetteh

Kisseh
P.O.

Box
4046
Richmond,

CA
94804

3. All
invoices

that

are

submitted

by
Contractor
shall
be

subject

to
the

approval
of
the

City

Project
Manager,

Tetteh

Kisseh
before

payments

4. shall
be
authorized.
a.

The

City

will

pay
invoice(s)

within
45 days

after
completion

of
services
to

the

City's

satisfaction.

The

City

shall
not
pay
late
fees

or
b.
interest.All
appropriate

permits,

certificates,
and

licenses,

including

a

City
business

license
shall
be
obtained

and

maintained
for
the
duration

of
this

Contract

before

any
payment
is

authorized.

All
insurance
coverage

required

by
this

Contract
shall
be
provided
by
the
Contractor
before
this

Contract

is

executed

by
the
City.

The

insurance
coverage

required

by
this

Contract

shall
be

maintained

by

Contractor
for
the
duration

of
this

Contract
and

must
be

in

place
before
any
payment

is
authorized.
306
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Contract

No:

7181
For
the

Contract
between
the
City

of
Richmond
and
Epic
Limousine

1.2.3. EXHIBIT

C

AUTHORIZED

REPRESENTATIVES

AND

NOTICES
All
required

written

notices

shall
be

delivered:

(i)

by
hand;

or

(ii)

sent
by
registered,
express,

or
certified

mail,

with

return

receipt
requested

or
with

delivery
confirmation
requested
from

the

U.S.

postal
service;

or

(iii)

sent

by
overnight
or
same
day
courier
service
at

the
party's
respective

address
listed
in

this
Section.

Each

notice
shall
be
deemed

to

have
been
received

on

the
earlier
to

occur
of:
actual
delivery

or
the
date

on
which
delivery

is

refused;

or

three
(3)

days

after
notice

is

deposited
in

the

U.S.

mail

or
with

a

courier
service
in
the
manner
described

above

(Sundays

and

City
holidays

excepted).

Either
party

may,
at
any

time,

change

its

notice

address

(other
than
to

a

post
office
box

address)
by
giving
the
other
party
three

(3)

days

prior
written

notice
of
the
new
address.

4. All
notices,

demands,

requests,

or

approvals
from

Contractor
to
the
City

shall
be
addressed

to

the

City
at:

5. Tetteh

Kisseh
City

of
Richmond
450

Civic

Center
Plaza
Richmond,

CA
94804
Email:

[email protected]
All

notices,

demands,

requests,

or
approvals

from
the

City
to

Contractor
shall
be
addressed

to
Contractor

at:

Epic
Limousine
Attn:

Irwandie

Tio
1618
Sullivan
Avenue
#319
Daly

City,

CA

94015
Email:

[email protected]
307
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Contract

No:
7181
For
the
Contract
between
the
City
of
Richmond

and
Epic
Limousine

EXHIBIT

D

GENERAL

CONDITIONS

1. INDEPENDENT
PARTIES:

Contractor

hereby
declares
that
Contractor
is

engaged

as
an

independent
business

and

Contractor
agrees

to
perform

the
services

as
an

independent

contractor.

The

manner
and

means
of

conducting

the
services
and

tasks

are

under
the

control
of
Contractor

except

to
the

extent

they

are

limited

by
statute,

rule
or
regulation
and

the
express

terms

of
this

Contract.

No

civil
service
status

or

other

right
of
employment

will
be
acquired

by

virtue
of
Contractor's
services.

None
of
the
benefits
provided

by
the
City
to
its

employees,

including

but

not

limited
to

unemployment
insurance,

workers'
compensation
plans,

vacation

and
sick

leave,

are

available
from

the

City
to

Contractor,
its

employees
or
agents.

Deductions

shall
not
be

made
for
any

state

or
federal
taxes,
FICA

payments,

PERS
payments,

or
other
purposes

normally
associated
with

an
employer-employee

relationship
from

any
compensation

due
to

Contractor.

Payments

of
the

above

items,

if
required,

are

the

responsibility

of
Contractor.

2. TIME

IS

OF

THE

ESSENCЕ:

Contractor
and

the
City
agree
that
time

is
of
the

essence
regarding

the
performance
of
this

Contract.

3. STANDARD

OF

CARE:

Contractor
agrees
to

perform

all
services

hereunder
in

a

manner
commensurate
with

the
prevailing

standards

of
like
professionals

or
service

Contractors,

as

applicable,

in
the

San

Francisco

Bay
Area

and

agrees
that
all
services

shall

be

performed

by
qualified
and

experienced
personnel
who
are

not
employed

by
the

City.

4. IMMIGRATION

REFORM
AND

CONTROL

ACT
(IRCA):

Contractor
assumes

all
responsibility
for
verifying

the
identity
and

employment
authorization
of
all
of

its

employees
performing
work

hereunder,
pursuant
to

all
applicable
IRCA

or
other
federal,

or
state
rules

and
regulations.

Contractor
shall
indemnify,
defend,
and

hold

the

City

harmless
from
and

against
any

loss,

damage,

liability,
costs

or
expenses
arising
from

any
noncompliance

of
this

provision

by

Contractor.

5. NON-DISCRIMINATION:Consistent
with

the

City's
policy

and

state

and

federal

law
that

harassment
and
discrimination

are

unacceptable

conduct,

Contractor
and

its

employees,
contractors,

and
agents

shall
not
harass

or
discriminate

against
any
job

applicant,

City
employee,

or
any
other
person

on
the

basis
of
any

kind
of
any

statutorily
(federal,

state

or
local)

protected
class,

including

but
not

limited
to:

race,

religious

creed,

color,

national
origin,
ancestry,
308
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Contract

No:

7181
For
the
Contract
between

the
City
of
Richmond
and
Epic
Limousine
disability

(both

mental

and
physical)

including
HIV
and

AIDS,

medical
condition

(e.g.
cancer),
genetic
information,

marital

status,

sex,

gender,

gender
identity,
gender
expression,

age,

sexual
orientation,

pregnancy,

political
affiliation,

military

and

veteran
status

or

legitimate
union

activities.

Contractor
agrees

that
any

violation

of
this
provision
shall
constitute
a

material

breach
of
this

Contract.

6. CITY
PROPERTY:
a.

Each

and

every
report,
draft,
work
product,

map,

record,

applicable
plans,
drawings,

calculation,
data,
specification,
video,
graphic,
or

any
other
material

or
document
produced,
prepared

or
caused

to

be
prepared

by
Contractor

pursuant
to

or
in
connection

with

this

Contract

shall
be
the
exclusive

property
of
the

City.
b.

Notwithstanding
the
foregoing,

Contractor
shall
not
be

obligated

to

provide
to

City
proprietary

software
or

data
which

Contractor
has
developed

or
had

developed

for
Contractor's

own

use;

provided,

however,

that

Contractor
shall,

pursuant

to

Section
11 below,

indemnify,
defend

and

hold
the
City

harmless
from

and

against
any

discovery

or
Public

Records
Act
request

seeking

the

disclosure

of
such

proprietary
software
or
data.

C.

No
report,

information

or
other
data

given
to

or
prepared

or
assembled
by
Contractor
pursuant
to

this

Contract
shall
be

made

available

to
any

individual

or
Contractor
without
prior
approval
of
the
City

Manager
or
their
designee.
organization
by
d.

Contractor
shall,

at
such
time
and

in
such
form
as

City
Manager

or
their
designee

may
require,

furnish

reports

concerning

the
status
of
services
and

tasks
required

under
this

Contract.

7. RECORDS:a.

Contractor
shall
maintain

complete
and

accurate

records
with

respect
to
the
services,

tasks,
work,

documents

and

data

in
sufficient
detail

to
permit

an

evaluation

of
Contractor's
performance

under
the

Contract,

as

well
as

maintain

books

and

records
related

to
sales,

costs,
expenses,

receipts

and

other
such

information

required

by
the

City
that

relate
to

the

performance

of
the

services

and
tasks

under
this

Contract
(collectively
the
"Records").
b.

All

Records
shall
be

maintained

in

accordance

with

generally
accepted
accounting

principles
and
shall

be
clearly
identified

and

readily

accessible.

Contractor
shall
provide

free
access

to
the

Records
to

the
representatives
of
the

City

or

its
designees
during
regular
business

hours

upon

reasonable
prior
notice.

The
City

has

the

right
to
examine

and

audit
the

Records,
and
to

make

copies

or
transcripts

therefrom

as
necessary,

and

to
allow

inspection

of
all

proceedings

and

activities
related

to

this
Contract.

Such

Records,

together
with

supporting

documents,
shall
be

kept

separate
from
other

documents

and

records

and

shall
be
maintained

by

Contractor
for
a
period

of
five

(5)
years

after
receipt
of
final

payment.
309
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Contract
No:

7181
For
the
Contract
between

the

City
of
Richmond
and
Epic
Limousine
c.

If

supplemental

examination

or
audit

of
the

Records
is

necessary
due
to
concerns
raised

by
the
City's

preliminary
examination

or
audit
of

records,
and

the

City's
supplemental
examination

or
audit
of
the
records

discloses

a
failure
to

adhere
to
appropriate
internal
financial

controls,

or
other
breach

of
this

Contract
or
failure
to

act
in
good
faith,

then

Contractor
shall
reimburse
the

City
for
all
reasonable

costs

and

expenses
associated

with

the
supplemental

examination
or
audit.

8. PERMITS

AND

LICENSES:

Contractor,
at
its

sole

expense,
shall
obtain

and

maintain

during
the
term

of
this
Contract,

all
appropriate

permits,
certificates

and

licenses,

including

a

City
business
license,

required

in
connection

with
the
performance

of
the
services
and
tasks

hereunder.

The
failure
to
obtain

such

permits
and

licenses
shall
be

a

material

breach

of
this

Contract
and

grounds
for
immediate
termination

by
City;

provided,

however,

that

City
may
waive
the
business
license
requirement
in

writing
under
unusual

or
extraordinary
circumstances
without

necessitating

any
modification

of
this

Contract
to

reflect
such
waiver.

9. TERMINATION:a.

Termination
Without
Default.

Notwithstanding

any
provision

herein

to
the
contrary,

the

City
may,

in

its

sole
and

absolute
discretion

and

without
cause,

terminate
this

Contract
at
any

time
prior
to

completion

by
Contractor
of
the

project
or
services
hereunder

immediately
upon

transmission

of
written

notice

to

Contractor
as
provided

in
Exhibit
C
"Authorized

Representatives
and

Notices".
b.

Termination

in
the
Event
of
Default.

Should

Contractor
fail
to

perform
any
of
its

obligations
hereunder,
within
the

time

and

in

the
manner
provided

or
otherwise

violate
any

of
the
terms

of
this

Contract,

City

may

immediately
terminate
this

Contract
by
giving
written

notice

of
such
termination,

stating

the
reasons
for
such

termination.

Contractor
shall
be
compensated

as

provided
in

Exhibit
B;

provided,

however,

there
shall
be
deducted

from
such

amount
the

amount

of
damage,

including

attorney's
fees,

expert
witness
fees

and
costs,

if
any,

sustained

by

City
by
virtue
of
Contractor's

breach

of
this
Contract.

Additionally,

in

the
event
of
such
termination,

the

City

may

proceed

with

the
work
in
any
reasonable

manner
it
chooses.

10. CONFLICT

OF

INTEREST:

Contractor
acknowledges,

represents

and

warrants

that
Contractor
shall
avoid
all
conflicts

of
interest

(as

defined

under
any
federal,

state
or

local

statute,
rule

or
regulation,
or
at
common

law)
with

respect
to

this

Contract.

Contractor
further
acknowledges,
represents

and

warrants

that
no
City

official

or
employee

has

any
economic
interest,
as
defined

in

Title

2,

California

Code
of
Regulations
§§

18703.1

through

18703.5,
with
Contractor
that

would

invalidate
this

Contract.

Contractor
acknowledges
that
in

the

event
that

Contractor
shall
be
found

by
any
judicial

or

administrative

body
to

have
any

conflict
of
interest

(as

defined

above)
with

respect

to

this

Contract,

all
consideration

received

under
310
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Contract No: 7181
For
the

Contract
between
the
City
of
Richmond
and
Epic
Limousine
this

Contract
shall
be

forfeited

and

returned

to

City
forthwith.

This

provision

shall

survive
the
termination

of
this

Contract
for
one
(1)
year.

11. HOLD

HARMLESS:
a.

To
the
fullest
extent
permitted

by
law,
Contractor
shall

indemnify,
defend
(with

counsel

acceptable

to
the

City)

and

hold

harmless
the

City,

its

City

Council,
boards,
commissions,
officials,
employees,

agents

and

volunteers

("Indemnitees")

from

and
against
any
and

all
loss,

damages,
liability,

obligations,

claims,
suits,
judgments,
costs
and
expenses
whatsoever,

including

attorney's
fees

and

costs

of
litigation

("Claims"),
arising

from

or
in

any

manner
connected

to

Contractor's
performance
of
its
obligations
under
this

Contract

or
failure

to

comply
with

any

of
its
obligations

under
this

Contract
or
out

of
the
operations
conducted
by
Contractor
even

if
the
City
is
found

to
have
been
negligent.

If
the

Claims
filed
against

Indemnitees

allege

negligence,

recklessness

or
willful
misconduct

on

the

part
of
Contractor,

Contractor
shall
have
no

right
of
reimbursement
against

Indemnitees
for
the
costs

of
defense

even

if
negligence,
recklessness
or
willful

misconduct
is
not
found
on

the

part

of
Contractor.

Contractor
shall
not

have
any

obligations
to

indemnify
Indemnitees

if
the

loss

or

damage

is
found
to

have
resulted
solely
from

the

negligence

or
the

willful

misconduct

of
the

City.

The
defense
and

indemnification

obligations
of
this

Contract

are
undertaken

in

addition

to,

and

shall
not
in

any
way
be
limited
by,

the
insurance
obligations
contained
in

this

Contract.
b.

This

indemnification

obligation

shall
survive

this

Contract

and
shall
not
be
limited

by
any
term

of
any
insurance

policy
required
under
this
Contract;

provided
however,
that
if

this

Contract

is

for
design

professional

services,

this

indemnity
provision
is

limited

to
claims
that
arise
out

of,

pertain

to,

or
relate

to

the
negligence,

recklessness,
or
willful

misconduct
of
the

design

professional
(as

defined

in

California

Civil
Code
section
2782.8).

12. LIMITATIONS

UPON

SUBCONTRACTING

AND

ASSIGNMENT:
a.

This

Contract
binds
the

heirs,

successors,
assigns

and

representatives
of
Contractor.

The
Contractor
shall

not
enter
into

subcontracts

for
any
work
contemplated
under
this

Contract
and
shall
not
assign

this

Contract,

nor
any
portion

hereof

or

monies
due
or
to

become

due,

without
the
prior
written

consent
of
the

City

Council

or
its
designee.
b.

Contractor
shall
not
assign,

sublease,

hypothecate,

or

transfer
this

Contract,
or
any
interest
therein,

directly
or

indirectly,

by
operation

of
law

or
otherwise,
without
prior
written
consent
of
the

City
Manager.

Contractor
shall
submit
a

written

request
for
consent
to
transfer
to
the
City

Manager
at

least
thirty

(30)

days

in

advance

of
the
desired

transfer.

The

City
Manager

or
their
designee
may
consent
or
reject
such

request
in

their
sole

and
absolute

discretion.

Any
attempt
to

do
so

without

said
consent
shall
be
null
and

void,

and
any
assignee,
sublessee,

hypothecate

or
transferee
shall
acquire
no

right
or
interest

by
reason

of
such
attempted

assignment,

hypothecation

or
transfer.

However,
claims
for
311
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Contract

No:

7181
For
the
Contract
between

the

City
of
Richmond

and
Epic
Limousine
money
against
the
City
under
this

Contract
may

be

assigned

by

Contractor
to

a
bank,
trust
company
or
other
financial

institution

without

prior
written

consent.
c.

The

sale,

assignment,

transfer
or
other
disposition

of
any
of
the
issued

and
outstanding

capital

stock
of
Contractor
(if
applicable),

or

of
the

interest

of
any

general
partner
or
joint
venturer
or
syndicate
member
if

Contractor
is

a

partnership
or
joint-
venture

or
syndicate,
which

shall
result
in
a

change

of
control

of
Contractor,
shall
be
deemed

an
assignment.

For
this

purpose,

control
shall
mean

fifty

percent
or
more

of
the
voting

power
or
twenty-five

percent

or
more
of
the

assets

of
the
corporation,

partnership
or
joint-venture.
d.

Only

those
persons
and/or
businesses
whose

names

and

resumés

are
attached
to

this

Contract
shall
be

used

in

the
performance
of
this

Contract.

However,

if
after
the
start

of
this

Contract,

Contractor
wishes
to

use
sub-contractors,

at
no
additional
costs
to

the

City,

then

Contractor
shall
submit
a
written
request
for
consent
to

add

sub-
contractors
including

the

names

of
the

sub-contractors

and

the

reasons

for
the

request
to
the
City
Manager

at
least
five

(5)
days

in

advance.

The

City

Manager
may

consent
or
reject
such

requests

in
their
sole
and

absolute
discretion.
e.

Each

sub-contractor
shall
be
required
to
furnish
proof
of
workers'
compensation
insurance

and

shall
also
be
required

to

carry
general,

automobile

and
professional
liability
insurance
(as

applicable)

in
reasonable

conformity
to
the
insurance
carried

by
Contractor.
f.

In

addition,

any
tasks

or

services
performed
by
sub-contractors

shall
be
subject

to
each

provision

of
this

Contract.

Contractor
shall
include
the
following

language
in

their

Contract
with

any

sub-contractor:

"Sub-Contractors
hired

by
Contractor
agree

to
be

bound

to

Contractor

and

the
City
in
the

same

manner
and

to
the
same
extent
as
Contractor
is

bound
to
the
City."
g.

The

requirements

in

this

Section
12 shall
not
apply
to

persons
who

are
merely
providing
materials,

supplies,
data

or
information

that

Contractor
then

analyzes
and

incorporates

into

its
work
product.

13. SAFETY:a.

Contractor
acknowledges
that
the

City

is
committed
to
the
highest
standards

of
workplace

safety.

Contractor
will
be
solely
and

completely
responsible
for
conditions

of
all
vehicles

owned

or
operated
by

Contractor,

including
the
safety

of
all
persons
and

property
during

performance

of
the

services

and
tasks

under
this

Contract.

Contractor
shall
assume

sole

and
complete

responsibility
for

the
safety
of
Contractor's
employees
and

any
of
subcontractor's

employees

This

requirement
will
apply
continuously

and

not
be

limited
to
normal

working
hours.

In
addition,

Contractor
will
comply
with
all
safety

provisions

in

conformance
with

U.S.

Department

of
Labor
Occupational
Safety
and

Health

Act,

any

equivalent
state

law,

and

all
other
applicable
312
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Contract

No:

7181
For
the
Contract
between
the

City
of
Richmond

and
Epic
Limousine
federal,
state,
county
and

local
laws,

ordinances,

codes,
and

any
regulations
that
may
be
detailed

in

other
parts
of
the
Contract.

Where

any
of
these

are
in

conflict,

the

more
stringent

requirements
will
be
followed.

Contractor's
failure

to
thoroughly
familiarize

itself
with

the
aforementioned

safety
provisions
will
not
relieve
it
from

compliance
with

the
obligations
and

penalties
set
forth
herein.
b.

Contractor
will

immediately
notify
the

City

(in

no

event

less

than

24 hours)

of
any
incident
of
death,

serious

personal

injury

or
substantial

property

damage

that
occurs
in

connection

with
the

performance

of
this

Contract.

Contractor
will

promptly
submit
to
the

City
a
written

report

of
all
incidents

that

occur

in

connection
with

this

Contract.

This
report
must

include
the
following

information:

(i)

name

and

address
of
injured

or
deceased
person(s);

(ii)

name
and

address

of
Contractor's

employee(s)

involved

in

the
incident;

(iii)
name

and

address

of
Contractor's
liability

insurance

carrier;

(iv)
a

detailed
description

of
the

incident;

and

(v)

a

police
report.
c.

Contractor
acknowledges

that
the
City

shall
have
the

right
to

impose,

at
the
City's

sole

discretion,

requirements

that

it
deems

are

necessary
to

protect
the

health
and
safety
of
the

City
employees,

residents,
and
visitors.

Contractor
agrees

to
comply
with

all
such
requirements,

including,

but
not

limited

to,

mandatory
vaccinations,

the

use
of
personal

protective
equipment

(e.g.

masks),

physical
distancing,
and

health
screenings.

Contractor
also
agrees
to
make

available

to
the

City,

at
the
City's

request,

records

to
demonstrate

Contractor's

compliance

with

this

Section.

14. INSURANCE:

Insurance
requirements
are
set

forth

in

Exhibit

F

to

this

Contract.

Contractor
shall
abide

by
the
insurance
requirements

set
forth

in

said

Exhibit

F.

15. COMPLIANCE
WITH

ALL

APPLICABLE

LAWS:
a.

During

the
term

of
this

Contract,

Contractor
shall

keep
fully
informed

of
all
existing
and
future

state

and

federal

laws

and

all
municipal
ordinances

and

regulations

of
the

City
of
Richmond

which

affect
the
manner
in

which

the
services

or

tasks
are

to
be
performed

by

Contractor,

as
well
as
all
such
orders

and

decrees

of
bodies

or
tribunals
having

any
jurisdiction

or
authority
over
the
same.

Contractor
shall
comply
with

all
applicable

laws,
state
and
federal

and

all
ordinances,

rules

and

regulations

enacted

or
issued
by
the

City.

Compliance
under
this

provision

includes

compliance
with

all
provisions

of
the
Richmond

Municipal
Code
("Municipal

Code"),

including

Chapters

2.50,

2.52,

2.56,

and

2.60,
if
applicable.
b.

Contractor
acknowledges

that
under
§

2.60.070
of
the

Municipal
Code
("Living
Wage

Ordinance"),

Contractor

is

required

to
provide

the

City
with

documents

and
information

verifying

its

compliance
with
the

Living
Wage

Ordinance.

Contractor
shall
notify
each
of
its
affected

employees

with

regards
to

the
wages

that
are

required

to

be
paid

pursuant
to
the

Living
Wage

Ordinance
as

prescribed
in

§

2.60.070
of
the
Municipal
Code.
313
Docusign
Envelope
ID:
0335A924-3DB2-4764-83B0-66F9E906449F
Contract

No:

7181
For
the
Contract
between
the

City
of
Richmond

and
Epic

Limousine
c.

Contractor
shall
comply

with

§

2.28.030

of
the

Municipal
Code,

obligating
every
Contractor
or
sub-Contractor
under
an
agreement
or
sub-agreement
with
the
City
for
public
works,

goods
or
services

to
refrain
from

discriminatory

employment
or
practices
on
the
basis
of
race,
color,

sex,

sexual

orientation,

religious

creed,

national
origin

or
ancestry
of
any
employee,

any

applicant
for
employment
or
any

potential
sub-contractor.
d.

Contractor
acknowledges

that

the

City's

Drug

Free

Workplace

Policу,
Violence
in

the
Workplace

Policy

and
the

Policy

Against
Workplace

Harassment,
are
available

on

the

City's

website
at

http://www.ci.richmond.ca.us/workplacepolicies.

Contractor
agrees
to

abide

by
the
terms

and

conditions

of
said
policies.

16. INTEGRATED

CONTRACT:

The

Recitals

and

exhibits

are

a

material

part
of
this

Contract
and

are
expressly
incorporated

herein.

This

Contract
represents

the
full
and

complete

understanding

of
every

kind

or

nature
whatsoever
between
the

parties

hereto,

and
all
preliminary
negotiations

and
agreements
of
whatsoever
kind

or
nature
are
merged

herein.

No
verbal
agreement
or
implied
covenant
shall
be

held

to
vary
the

provisions

hereof.

Any
modification

of
this

Contract

will
be
effective

only
by
written
execution

signed

by

both

the
City

and

Contractor.

17. CONFLICTING

PROVISIONS:

In

the
event
of
a

conflict
between

these

General
Conditions
and

those

of
any
Exhibit

or
attachment
hereto,

these

General

Conditions
shall
prevail;

provided,

however,
that
any
Special

Condition

as

set
forth

in

Exhibit
E

shall
prevail

over
these
General
Conditions.

In

the
event

of
a

conflict

between
the
terms
and

conditions

of
any
two
or
more

Exhibits

or
attachments

hereto,

those
prepared

by
City
shall
prevail
over
those
prepared

by
the

Contractor,

and
the
terms

and

conditions

preferred

by
the

City
shall
prevail

over
those

preferred

by
the
Contractor.

18. FORCE

MAJEURE:

Neither
party
hereto

shall
be
considered

in

default

in

the
performance

of
its
obligations
hereunder
to
the
extent
that

the
performance
of
such
an

obligation
is
prevented
or
delayed

by
reason

of
acts

of

God,

strikes,

boycotts,

lock-outs,
inability
to
procure
materials
not

related

to
the
price
thereof,
failure

of
power,
restrictive
governmental

laws

and

regulations

enacted

after
the

date

of
this

Contract,

riots,

civil
unrest,

acts

of
terrorism,

insurrection,
war,

declaration

of
a

state
or

national
emergency
or
other

reasons

of
a

like
nature
not

within

the
reasonable

control

of
such

party.

19. СONFLICT
OF
LAW:

This

Contract
shall
be

interpreted

under,

and

enforced

by
the
laws
of
the

State

of
314
315
316
317
318
319
320
321
322
323

324

325

326

327

DocID #34720v1

CITY OF RICHMOND

CONTRACT AMENDMENT

The parties to this Contract Amendment do mutually agree and promise as follows:

1. Parties. The parties to this Contract A mendment are the City of Richmond, a public body corporate and politic, and the following named Contractor:

Contractor Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No:

A California: corporation, limited liability corporation, general partnership, limited partnership, individual, non-profit corporation, individual dba as [specify:] _________________________________________ other [specify:] ___________________________________________________

2. Purpose. This Contract Amendment is being entered into t o amend the following Contract between City and Contractor (list terms in effect on the date of initial Contract approval):

City Council Approval Date/City Manager Execution Date: ____________________________ Effective Date: ___________________; Termination Date: ____________________________ Payment Limit: ___________________.
[check box if applicable] The Contract was previously amended, as described in the amendment history attached to this Contract Amendment, and the terms and conditions of any amendments shall be deemed to be a part of the Contract.

3. Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Contract, including any amendments thereto, which are unaffected by this Contract Amendment, and which shall remain in full force and effect.

Department:

City Project Manager:

City Project Manager E-mail:

City Project Manager Phone No:

Vendor No:

Contract No:

Description of Services:

Amendment No. ___ modifies the (check all that apply):

Term Payment Limit Service Plan Complete the Amendment History page if this Amendment is the 2nd or subsequent amendment.

CSD Recreation Tetteh Kisseh
[email protected] (510) 620-6919
16479 7181
To provide transportation for the Community Services- Recreation's Youth Outdoors Richmond excursions in 2024 and 2025
2 Epic Limousine
1618 Sullivan Avenue #319
Daly City, CA 94015
Irwandie Tio
(415) 794-2049 [email protected]
40065755
10/25/2024
10/1/2024 7/31/2025
$29,300.00






  




328
DocID #34720v1 Modified January 14, 2025

4. Amendment Provisions. This Contract Amend ment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Contract.

5. C ity of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section

7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.

6. I nsurance Coverage Updated and Maintained. Pursuant to the Contract, the Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.

7. A uthority; Counterparts; Signatures. Each of the signatories hereto represents and warrants that he or she has the authority to execute this Contract Amendment for the Party on whose behalf he or she is executing this Contract Amendment. This Contract Amendment may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. The Parties may rely on electronic or scanned signatures as originals. Delivery of an executed signature page of this Contract Amendment by electronic format (including pdf) shall be the same as delivery of an original executed signature page.

CITY OF RICHMOND,
a municipal corporation
By: ________________________________
Title: ______________________________
Date Signed: ________________________
I hereby certify that this Amendment has been
approved by the City Council or executed by the
City Manager.

By: _______________________________
City Clerk
Approved as to form:

By: _______________________________
City Attorney
[CONTRACTOR NAME]
(*If applicable, the Corporation Chairperson of the
Board, President, or Vice-President should sign
below.)
By: ____________________________________
Title: __________________________________
Date Signed: ____________________________
(*If applicable, the Corporation Chief Financial Officer or Assistant Treasurer, or Secretary or Assistant
Secretary should sign below.)
By: ___________________________________
Title: __________________________________
*(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation or
nonprofit organization, this Contract (1) should be
signed by the Chairperson of the Board, President
or Vice-President and the Chief Financial Officer
or Assistant Treasurer, or Secretary or Assistant
Secretary; (2) should have both signatures
conform to designated representative groups
pursuant to Corporations Code Section 313.)
Epic Limousine






  















329
DocID #34720v1 Modified January 14, 2025