February 17, 2026
Library and Community Services
DATE: February 17, 2026
TO: Mayor Martinez and Members of the City Council
FROM:
LaShonda White, Deputy City Manager – Community
Services
Kate Eppler, Deputy Director of Community Services -
Library
Christopher Larsen, Library Services Manager
Subject:
Contracts with Libraria, Ingram Content Group, Mackin
Book Company, and Midwest Tape LLC, for Library
Materials Services
FINANCIAL IMPACT: Funds are included within the approved Fiscal Year 2025-2026 Library and Cultural Services budget and will be budgeted accordingly in subsequent fiscal year
budgets (Account String: 01242155-400262).
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
The Library seeks to contract with four vendors to ensure the timely receipt of new library materials, reduce the material processing burden on staff, and realize
discounts on various library collection materials.
RECOMMENDED ACTION:
ADOPT a resolution to APPROVE contracts, upon
approval by the City Attorney’s Office, with Children’s Plus DBA Libraria, Ingram Content Group, Mackin Book
Company, and Midwest Tape LLC, for library materials
and preprocessing services, each in an amount not to
exceed $300,000 per year, for a term of three years from February 2026 through January 2029, with two optional
one-year extensions, and AUTHORIZE the City Manager
or their designee to execute the contracts – Community
AGENDA
REPORT
344
February 17, 2026
Services – Library (Christopher Larsen/Kate
Eppler/LaShonda White 510-620-6561).
DISCUSSION:
The Library previously purchased the majority of library materials from Baker & Taylor, Inc., which notified the Library that it would cease operations by January 2026. The Library issued a Request for Proposals on October 6, 2025, for new library materials vendors after being notified that Baker & Taylor would shut down. The Request for Proposals asked responding vendors to describe their ability to provide a wide range of library materials, provide cataloging and materials processing services, integrate bibliographic and order records with the Library’s Integrated Library System, and provide a cost proposal for materials and services.
In total, 136 vendors were notified, 28 accessed the proposal materials, and the Library ultimately received seven (7) responsive proposals (Attachment 1). Library staff reviewed, rated, and scored the proposals with the intent of awarding multiple contracts to prevent future disruptions to material flow when vendors change or go out of business. Children’s Plus DBA Libraria, Ingram Content Group, Mackin Book Company, and Midwest Tape LLC were rated highest (Attachment 2).
City staff recommends the City Council adopt the resolution approving contracts, subject to City Attorney review, with Children’s Plus dba Libraria, Ingram Content Group, Mackin Book Company, and Midwest Tape LLC for library materials and preprocessing services, each not to exceed $300,000 annually, for a three year term from February 2026, through January 2029, with two optional one year extensions, and authorizing the City Manager or their designee to execute the contracts.
DOCUMENTS ATTACHED:
Attachment 1 – Bid Summary Report
Attachment 2 – Ratings matrix
Attachment 3 – Resolution
345
Bidder Rater 1 Rater 2 AVG
Ingram 100 100 100
Mackin 100 100 100
Midwest 100 100 100
Libraria 98.5 98.5 98.5
Follett 94 88.5 91.25
JLG 90 84 87
B&N 83.5 79 81.25
Bidder Proposal Experience Qualifications Cost Total
Ingram 50 5 15 30 100
Mackin 50 5 15 30 100
Midwest Tapes 50 5 15 30 100
Libraria 50 5 15 28.5 98.5
Follett 50 5 13.5 25.5 94
Junior Library 47.5 5 15 22.5 90
B&N 40 3.75 11.25 28.5 83.5
Bidder Proposal Experience Qualifications Cost Total
Ingram 50 5 15 30 100
Mackin 50 5 15 30 100
Midwest Tapes 50 5 15 30 100
Libraria 50 5 15 28.5 98.5
Follett 45 4.5 13.5 25.5 88.5
JLG 45 4.5 13.5 21 84
B&N 37.5 3.25 9.75 28.5 79
346
Bidder Rater 1 Rater 2 AVG
Ingram 100 100 100
Libraria 85 98.5 91.75
Mackin 80 100 90
Midwest 75 100 87.5
JLG 75 84 79.5
Follett 70 88.5 79.25
B&N 60 79 69.5
Bidder Proposal Experience Qualifications Cost Total
Ingram 50 5 15 30 100
Mackin 50 5 15 30 100
Midwest Tapes 50 5 15 30 100
Libraria 50 5 15 28.5 98.5
Follett 50 5 13.5 25.5 94
Junior Library 47.5 5 15 22.5 90
B&N 40 3.75 11.25 28.5 83.5
Bidder Proposal Experience Qualifications Cost Total
Ingram 50 5 15 30 100
Mackin 50 5 15 30 100
Midwest Tapes 50 5 15 30 100
Libraria 50 5 15 28.5 98.5
Follett 45 4.5 13.5 25.5 88.5
JLG 45 4.5 13.5 21 84
B&N 37.5 3.25 9.75 28.5 79
347
RESOLUTION NO. __26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND,
CALIFORNIA, AUTHORIZING PURCHASES OF LIBRARY MATERIALS AND PROCESSING SERVICES FOR AN AMOUNT NOT TO EXCEED $300,000 PER VENDOR PER YEAR OVER A THREE-YEAR PERIOD WITH TWO (2) ONE YEAR OPTIONAL EXTENSIONS, FROM FEBRUARY 2026 THROUGH JANUARY 2029
WHEREAS, the Community Services Department – Library Division purchases library materials and preprocessing services to efficiently maintain a current collection; and
WHEREAS, the Community Services Department – Library Division was affected by the recent closure of its primary vendor, Baker & Taylor; and
WHEREAS, the Community Services Department – Library Division has determined that awarding contracts to multiple library material vendors will ensure a wide selection of materials while reducing exposure to any future market changes that affect vendor operations; and
WHEREAS, the Community Services Department – Library Division received 7 proposals in response to the City’s Request for Proposals, and following a qualifications-based evaluation process, a panel of Library staff selected four vendors that were determined to be highly experienced and capable of providing the desired range and types of library materials and preprocessing services; and
WHEREAS, the four (4) firms selected (in alphabetical order) are:
Children’s Plus, Inc. DBA Libraria
Ingram Content Group
Mackin Book Company
Midwest Tape, LLC
WHEREAS, each library materials and services contract with an approved vendor will be for an amount not-to-exceed $300,000 per firm per year over the three-year period February 2026 to January 2029, with two optional one-year extensions; and
WHEREAS, the annual expenditures for library materials and processing services will not exceed the annual appropriations for collection development; and
348
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Richmond hereby authorizes the City Manager, or their designee, to execute professional service agreements for library materials and preprocessing services, upon approval by the City Attorney’s Office, with the following firms: Children’s Plus, Inc. DBA Libraria, Ingram Content Group, Mackin Book Company, Midwest Tape, LLC, each in an amount not to exceed $300,000 per year, for a term of three years from February 2026 through January 2029, with two optional one-year extensions.
**********************
I hereby certify that the foregoing Resolution of the Council of the City of Richmond was duly passed and adopted at a meeting thereof held DATE, by the following vote:
AYES:
NOES:
ABSENT:
ABSTENTION:
___________PAMELA CHRISTIAN___________
CLERK OF THE CITY OF RICHMOND
Approved:
Mayor
Approved as to form:
City Attorney
349
February 17, 2026
Mayor's Office
DATE: February 17, 2026
TO: Members of the City Council
FROM:
Mayor Eduardo Martinez
Subject:
Amend the 2025 Appointments to Committees and Liaison
Positions
FINANCIAL IMPACT: There is no financial impact on receiving this item.
PREVIOUS COUNCIL
ACTION:
November 18, 2025
STATEMENT OF THE
ISSUE:
The Mayor is responsible for appointing City
Councilmembers to Regional Committees, Ad Hoc
Committees, and as Liaisons to City Boards and
Commissions. This amendment updates the list to
include the Community Crisis Response Program
Advisory Board, along with its liaison (Councilmember
Claudia Jimenez). It also swaps the position of the Mayor and Councilmember Zepeda on the MCE Clean Energy
Regional Body.
RECOMMENDED ACTION:
AMEND the 2025–26 appointments of the Mayor and
City Councilmembers to Regional Committees, Ad Hoc
Committees, and Liaison positions to add the Community
Crisis Response Program Advisory Board and designate
Councilmember Claudia Jimenez as its liaison, and to
confirm the exchange of liaison assignments between the Mayor and Councilmember Zepeda on the MCE Clean
Energy Board - Mayor’s Office (Mayor Eduardo Martinez
510-620-6503).
AGENDA
REPORT
350
February 17, 2026
DISCUSSION:
The Mayor is responsible for appointing City Councilmembers to serve on Regional Committees, Ad Hoc Committees, and as Liaisons to City Boards and Commissions.
This amendment reflects the following changes:
Addition of the Community Crisis Response Program Advisory Board Addition of Councilmember Claudia Jimenez as the Community Crisis Response Program Advisory Board City Council Liaison
Update to MCE Clean Energy Regional Board assignment
o Change Councilmember Zepeda from member to alternate
o Change Mayor from alternate to member
These updates ensure the City’s official committee list accurately reflects current Council and Mayoral appointments for 2026.
DOCUMENTS ATTACHED:
Attachment 1 – Amended 2025-26 Appointments to Committees and Liaison Positions List
351
2025-26 Council Appointments to Committees,
Boards, and Commissions
Arts and Culture Commission:
Councilmember Claudia Jimenez
Community Police Review Commission:
Councilmember Claudia Jimenez
Commission on Aging:
Councilmember Jamelia Brown
Community Crisis Response Program Advisory Board:
Councilmember Claudia Jimenez
Design Review Board:
Mayor Eduardo Martinez
Economic Development Commission:
Councilmember Doria Robinson
Historic Preservation Commission:
Councilmember Soheila Bana
Housing Advisory Commission:
Councilmember Soheila Bana
Human Rights and Human Relations Commission:
Councilmember Sue Wilson
Library Commission:
Councilmember Sue Wilson
Personnel Board:
Councilmember Sue Wilson
Planning Commission:
Councilmember Jamelia Brown
Recreation and Parks Commission:
Councilmember Doria Robinson
Richmond- Shimada Friendship Commission:
Councilmember Cesar Zepeda
352
Richmond- Zhoushan Friendship Commission:
Councilmember Jamelia Brown
Richmond-Regla Friendship Committee:
Councilmember Cesar Zepeda
Richmond Youth Council:
Councilmember Cesar Zepeda
Urban Forest Advisory Committee:
Councilmember Doria Robinson
Workforce Development Board:
Councilmember Jamelia Brown
ECIA Transportation Oversight Committee:
Councilmember Claudia Jimenez
Macdonald Avenue Task Force
• Councilmember Doria Robinson
• Councilmember Claudia Jimenez
• Mayor Eduardo Martinez
City of Richmond Ad Hoc Committees
Black Resiliency Fund Ad Hoc:
• Member: Councilmember Doria Robinson
• Member: Mayor Eduardo Martinez
NURVE Policy Ad Hoc Committee:
• Member: Councilmember Doria Robinson
• Alternate: Mayor Martinez
Municipal Wastewater Oversight Ad Hoc Committee:
• Member: Councilmember Doria Robinson
• Member: Councilmember Cesar Zepeda
• Member: Mayor Eduardo Martinez
Fire Prevention Ad Hoc Committee:
• Councilmember Soheila Bana
• Councilmember Jamelia Brown
• Councilmember Cesar Zepeda
353
ECIA Grant Review Ad Hoc Committee:
• Councilmember Soheila Bana
• Councilmember Cesar Zepeda
Regional Committees
West Contra Costa Integrated Waste Management Authority (RecycleMore):
• Member: Councilmember Cesar Zepeda
• Member: Councilmember Doria Robinson
• Member: Councilmember Jamelia Brown
• Alternate: Councilmember Soheila Bana
Association of Bay Area Governments (ABAG) Representative:
• Member: Mayor Eduardo
• Alternate: Councilmember Claudia Jimenez
East Bay Regional Parks:
• Member: Mayor Martinez
• Alternate: Councilmember Soheila Bana
Gilman Street Sport Complex:
• Member: Councilmember Sue Wilson
• Alternate: Councilmember Soheila Bana
League of CA Cities East Bay Division:
• Member: Councilmember Jamelia Brown
• Alternate: Mayor Eduardo
League of CA Cities Voting Representative:
• Member: Mayor Eduardo Martinez
• Alternate: Councilmember Jamelia Brown
MCE Clean Energy Representative:
• Member: Mayor Eduardo Martinez
• Alternate: Councilmember Cesar Zepeda
North Richmond Mitigation Fee Joint Committee:
• Member: Councilmember Doria Robinson
• Alternate: Councilmember Cesar Zepeda
354
West Contra Costa Transportation Advisory Committee (WCCTAC):
• Member: Councilmember Claudia Jimenez
• Member: Councilmember Cesar Zepeda
• Member: Mayor Eduardo Martinez
• Alternate: Councilmember Soheila Bana
West Contra Costa Unified School District Liaison:
• Member: Councilmember Soheila Bana
• Member: Councilmember Sue Wilson
Richmond/AC Transit Interagency Liaison Committee:
• Member: Councilmember Soheila Bana
• Alternate: Councilmember Sue Wilson
Contra Costa County Mayors’ Conference:
• Member: Mayor Eduardo
• Alternate: Councilmember Claudia Jimenez
Regional Wildfire Prevention Coordinating Group:
• Member: Councilmember Soheila Bana
• Alternate: Councilmember Jamelia Brown
355
(insert date of meeting)
Department
DATE: February 17, 2026
TO: Mayor Martinez and Members of the City Council
FROM:
Mayor Eduardo Martinez
Subject:
Re-appoint Brian Carter to the Design Review Board
FINANCIAL IMPACT: N/A
PREVIOUS COUNCIL
ACTION:
Brian was appointed twice before to the commission
ending 3/17/24.
STATEMENT OF THE
ISSUE:
Brian Carter is applying to serve in a vacant seat on the Design Review Board
RECOMMENDED ACTION:
APPOINT Brian Carter to the Design Review Board with
a term that expires on March 17, 2028 – Mayor’s Office
(Mayor Eduardo Martinez 510-620-6503)
DISCUSSION: Brian has been a valuable asset to the Design and Review Board; bringing experience and knowledge that benefits the entire community. His continued AGENDA
REPORT
356
(insert date of meeting)
involvement and leadership working with fellow board members will only strengthen the board.
DOCUMENTS ATTACHED:
Attachment 1 – Brian Carter’s application
357
358
February 17, 2026
Mayor's Office
DATE: February 17, 2026
TO: Members of the City Council
FROM:
Mayor Martinez
Councilmember Cesar Zepeda
Subject:
Direct the City Manager to identify funding for the
Shimada Sister City Delegation Visit in Recognition of the 65th Anniversary of the Richmond–Shimada Sister City
Relationship
FINANCIAL IMPACT: Approval of this item will result in an appropriation of up to $23,000
PREVIOUS COUNCIL
ACTION:
None
STATEMENT OF THE
ISSUE:
The City of Richmond is scheduled to host an official
delegation from Shimada, Japan, Richmond’s sister city, from August 18–21, 2026, in recognition of the 65th
anniversary of the Richmond–Shimada sister city
relationship. It has been a longstanding practice for the City to formally reciprocate the level of support and
hospitality previously provided to Richmond
representatives during official visits to Shimada, and to renew the mutual commitment underpinning this
longstanding international partnership.
RECOMMENDED ACTION:
DIRECT the city manager to identify funding in an
amount not to exceed $23,000 for expenses associated
with hosting an official delegation from Shimada, Japan, in coordination with the Richmond–Shimada Friendship
Commission, and at mid-year provide an update on
potential requests from other Sister Cities for City Council consideration - Mayor’s Office (Mayor Eduardo Martinez
510-620-6503) and Councilmember Cesar Zepeda (510-
620-6593).
AGENDA
REPORT
359
February 17, 2026
DISCUSSION:
The Richmond–Shimada sister city relationship was established in 1961 and has been sustained for more than six decades through reciprocal official visits, cultural exchange, and public engagement. The City of Richmond has historically participated in and supported official sister city delegation visits, including during milestone anniversaries such as the 50th anniversary in 2011, when official delegations and public-facing activities were coordinated through the Richmond–Shimada Friendship Commission.
During the City of Richmond’s most recent official visit to Shimada, in October 2025, the City of Shimada and its partners provided coordinated transportation, lodging, and hosted meals to Richmond representatives. The proposed appropriation allows Richmond to reciprocate that level of support in a manner consistent with past practice and established public purpose, while reaffirming the mutual commitments that underpin the sister city relationship as it enters its 65th year.
The visiting delegation is expected to arrive August 18, 2026, and depart August 21, 2026. The Richmond–Shimada Friendship Commission is planning the delegation’s agenda, which will include meetings with City leadership, visits to key civic and cultural sites, and public-facing activities that provide opportunities for Richmond residents to engage directly with the delegation.
Proposed expenditures include hotel accommodations, meals, and local transportation.
The City is currently estimating hotel costs at approximately $3,500, based on seven rooms for three nights. Transportation costs are estimated at approximately $9,500, informed by research and prior cost information provided by the Richmond–Shimada Friendship Commission. Meal costs are estimated at $25 per person, per meal, with final amounts dependent on participation and scheduling.
The City Council is directing the City Manager to identify funding in an amount not to exceed $23,000. This upper limit reflects customary practice in prior exchanges, where a portion of delegates participate in homestays, which may reduce overall lodging and related costs.
The City and the Richmond-Shimada Friendship Commission will also seek sponsorship from various organizations in an effort to subsidize the costs incurred.
These expenditures support an official governmental purpose. They facilitate a reciprocal international exchange that the City has historically engaged in and benefited from, advance cultural understanding, and provide structured opportunities for community participation.
DOCUMENTS ATTACHED:
None
360
February 17, 2026
Mayor's Office
DATE: February 17, 2026
TO: Members of the City Council
FROM:
Mayor Martinez
Vice Mayor Doria Robinson
Subject:
Opposing the Unlawful United States Military Intervention Against Venezuela
FINANCIAL IMPACT: There is no financial impact on receiving this item.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
Recent unauthorized U.S. military actions in Venezuela
raise serious concerns about the misuse of public
resources, violations of international law, and the human costs of foreign military intervention. These actions
directly matter to the City of Richmond because federal funds used for overseas conflicts are diverted from local priorities such as housing, public safety, infrastructure, and social services, while global instability contributes to humanitarian displacement that affects communities like ours. The City Council is asked to consider whether
Richmond should formally oppose these actions and
reaffirm its commitment to peace, human rights, and
prioritizing the needs of its residents.
AGENDA
REPORT
361
February 17, 2026
RECOMMENDED ACTION:
ADOPT a resolution opposing unauthorized United
States military intervention in Venezuela, affirming the City of Richmond’s commitment to peace, human rights,
constitutional governance, and the prioritization of public resources for local community needs - Mayor’s Office
(Mayor Eduardo Martinez 510-620-6503) and Vice Mayor
Doria Robinson (510-620-6568).
DISCUSSION:
The City of Richmond has a long history of supporting peace, human rights, and the responsible use of public resources, including speaking out on national and international issues that directly affect local communities. Recent U.S. military actions in Venezuela, undertaken without clear congressional authorization, raise concerns about constitutional governance, violations of international law, and the humanitarian consequences of prolonged foreign intervention. These actions also reflect a broader pattern in which federal resources are directed toward overseas conflicts rather than addressing urgent local needs such as housing affordability, infrastructure, and community services. As a diverse city with strong ties to immigrant communities and a tradition of civic engagement, Richmond has a stake in condemning actions that contribute to global instability and displacement, while reaffirming its values of peace, sovereignty, and accountability.
DOCUMENTS ATTACHED:
Attachment 1 – Resolution
362
Reso. No. _____
RESOLUTION NO. ______
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND, CA,
OPPOSING THE UNLAWFUL UNITED STATES MILITARY INTERVENTION
AGAINST VENEZUELA
WHEREAS, the City of the City of Richmond, California has long upheld principles of peace, human rights, and the responsible use of public resources, including through its Human Rights Affirmation Resolution; and
WHEREAS, on January 3, 2026, the United States Armed Forces launched a large-scale military operation against the Bolivarian Republic of Venezuela, including air strikes and a special operations mission that resulted in at least one hundred persons killed and in t he abduction and removal to the United States of the constitutional Venezuelan President Nicolás Maduro, and his wife, First Lady Cilia Flores, past President of the National Assembly; and
WHEREAS, following that operation, the President of the United States publicly stated that the United States would “run Venezuela” indefinitely and have control over aspects of governance and the management of Venezuela’s oil resources —actions widely criticized do mestically and internationally as de facto occupation or unlawful control of another sovereign state’s internal affairs; and
WHEREAS, U.S. military presence and involvement in Venezuela continues without explicit statutory authorization from Congress, which is a violation of the U.S. Constitution and the War Powers Resolution; and
WHEREAS, the U.S. military attacks against Venezuela violated core tenets of the UN Charter, including the principles of sovereign equality, noninterference in internal affairs, peaceful settlement of international disputes and the prohibition of the use of force in international relations; and
WHEREAS, numerous governments, international law experts, and global organizations have condemned the U.S. strikes, the killings and abductions, and the control of Venezuelan institutions as violations of international law and Venezuelan sovereignty; and
WHEREAS, current U.S. policies toward Venezuela, including its continued military deployment and economic control over oil resources, have contributed to destabilizing the country, exacerbating humanitarian conditions, and causing avoidable harm to civilian populations; and
WHEREAS, the millions of dollars spent in these unlawful actions against the government and people of Venezuela were diverted from domestic needs in a clear betrayal of the promises made to have no more foreign wars and to prioritize the needs of U.S. cities and c ommunities like Richmond, California; and
WHEREAS, the City of Richmond, California recognizes that war, military occupation, blockades, and prolonged foreign military involvement have significant human, economic, and social costs that often impact our communities in the U.S. by compelling desperate refuge es to move with their families to the U.S. and beyond to survive; and
WHEREAS, local governments hold a responsibility to speak out when U.S. actions threaten international peace, human rights, or the well-being of their residents at home and abroad; and
WHEREAS, the internal governance of each sovereign nation of the Americas needs to be addressed by the sovereign people of each nation and not by foreign military interventions; and
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Richmond, California, condemns the U.S. military strikes, occupation, or occupation- like control of Venezuela, the unlawful killings and abductions of Venezuelan nationals, and opposes any United States military presence, intervention, or de facto governance of Venezuela; and
363
Reso. No. _____
BE IT FURTHER RESOLVED that the City of Richmond, California calls for an immediate and unconditional end to any U.S. military occupation or control activities in Venezuela, including the complete withdrawal of U.S. armed forces from Venezuelan territory and internal affairs; and
BE IT FURTHER RESOLVED that the City of Richmond, California calls for the immediate release from detention and repatriation of the constitutional President of the Bolivarian Republic of Venezuela Nicolás Maduro and First Lady Cilia Flores; and
BE IT FURTHER RESOLVED that the City of Richmond urges the U.S. federal government to end its current strategies and actions against the Bolivarian Republic of Venezuela. These policies are causing diplomatic, humanitarian, political, and economic crises, creating regional inst ability and undermining international law; and
BE IT FURTHER RESOLVED that the City of Richmond calls on the U.S. Congress to assert its constitutional authority and require the President to cease all unauthorized military actions against the Bolivarian Republic of Venezuela; and
BE IT FURTHER RESOLVED that the City of Richmond rejects all attempts by the current federal administration, and all others, to revive the imperial hemispheric dominance policies known as the Monroe Doctrine and to overrun the sovereignty of the nations of the continent and subjugate them to the will and interests of the United States; and
BE IT FURTHER RESOLVED that the City Clerk is directed to transmit copies of this Resolution to the President of the United States, the United States Secretary of State, the United States Secretary of Defense, the Speaker of the House of Representatives, the Majority Leader of the Senate, and the City’s federal representatives.
******************
***THE CLERK’S OFFICE WILL COMPLETE THE INFORMATION BELOW****
I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting thereof held on Mmmm dd, yyyy, by the following vote:
AYES:
NOES:
ABSTENTIONS:
CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
Mayor
Approved as to form:
City Attorney
State of California }
County of Contra Costa : ss.
City of Richmond }
364
Reso. No. _____
I certify that the foregoing is a true copy of Resolution No. _____, finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on August 26, 2025.
_______________________________________
Pamela Christian, Clerk of the City of Richmond
365
February 17, 2026
Mayor's Office
DATE: February 17, 2026
TO: Members of the City Council
FROM:
Mayor Eduardo Martinez
Subject:
Appointment of Shahzaib Shahid to the Planning
Commission
FINANCIAL IMPACT: N/A
PREVIOUS COUNCIL
ACTION:
None
STATEMENT OF THE
ISSUE:
Shahzaib Shahid is applying to a vacant seat on the
Planning Commission
RECOMMENDED ACTION: APPOINT Shahzaib Shahid to the Planning Commission with a term that expires on June 30, 2028 – Mayor’s
Office (Mayor Eduardo Martinez 510-620-6503).
DISCUSSION:
Shahzaib Shahid is a Richmond resident of 17 years and currently works as an engineering intern while completing his studies in civil engineering. He has a strong interest in serving on the Planning Commission to support thoughtful land-use decisions and to help implement the City of Richmond’s General Plan. Mr. Shahid highlights his academic background and municipal internship experience as assets that would allow him to bring a practical perspective focused on infrastructure, constructability, and long-term maintenance. He believes this technical viewpoint can contribute to well-informed planning decisions that benefit the community.
DOCUMENTS ATTACHED:
Attachment 1 – Shahzaib Shahid’s redacted application.
AGENDA
REPORT
366
367
February 17, 2026
Public Works
DATE: February 17, 2026
TO: Mayor Martinez and Members of the City Council
FROM:
Daniel Chavarria, Director of Public Works
Darin Fitzpatrick, Assistant Deputy Director of
Public Works, Maintenance and Operations
Subject:
Purchase of Twenty (20) Fleet Vehicles for Fire, Police, and Abatement Operations from Dublin Chevrolet
FINANCIAL IMPACT: The proposed total not-to-exceed cost of $1,125,000 is included within the approved fiscal year 2025-2026
budget and will be funded through existing, approved
fleet appropriations, as applicable (Police Department
Account String: 50336031-400705-03B04, Fire
Department Account String: 50336031-400705-03A04,
Abatement Account String: 50336031-400705-03C04).
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
The City’s ability to deliver emergency response, public safety, and environmental enforcement services depends
on a reliable fleet; however, several vehicles assigned to Fire, Police, and Abatement operations have exceeded
their service life and are experiencing increasing
maintenance costs, reliability issues, and operational
downtime. Extended manufacturer lead times and market
constraints limit the feasibility of traditional factory-order procurement, and staff has identified immediately
available vehicles through an existing competitively
solicited cooperative contract, allowing for timely, cost- effective, and legally compliant replacement of aging
units.
AGENDA
REPORT
368
February 17, 2026
RECOMMENDED ACTION: ADOPT a resolution to APPROVE the purchase of twenty (20) fleet vehicles from California Automotive Retailing Group, Inc. DBA Dublin Chevrolet, utilizing Alameda
County Master Contract No. 901979, in a not-to-exceed
amount of $1,125,000, for use by the Fire Department,
Police Department, and Abatement operations – Public
Works Department (Daniel Chavarria/Darin Fitzpatrick
510-231-3008).
DISCUSSION:
Following an evaluation of procurement options, staff determined that leveraging Alameda County Master Contract No. 901979 represents the most advantageous method for acquiring the required fleet vehicles (Attachment 1). The County of Alameda conducted a formal competitive solicitation for vehicle purchases and awarded the master contract to California Automotive Retailing Group, Inc. DBA Dublin Chevrolet.
The contract has since been amended and extended, remains active, and expressly allows use by other public agencies.
The City proposes to procure the vehicles through piggyback procurement, pursuant to Richmond Municipal Code Section 2.52.320. Staff independently reviewed the originating solicitation, contract scope, pricing methodology, and contract status and determined that (Attachment 2):
The Alameda County contract was competitively solicited in accordance with public procurement standards;
The vehicle types, specifications, and pricing structure are suitable for the City’s intended use;
The contract remains in good standing and within its authorized term and dollar limits; and
Utilizing the existing contract is in the City’s best interest and results in substantial time and cost savings when compared to conducting a separate competitive solicitation.
This approach avoids duplicative bidding, reduces administrative burden, and allows the City to respond immediately to critical fleet replacement needs.
MARKET OUTREACH AND DEALERSHIP ENGAGEMENT:
Prior to recommending use of Alameda County Master Contract No. 901979, staff conducted targeted outreach to authorized Chevrolet dealerships within Alameda County and surrounding Bay Area counties to assess vehicle availability, pricing, and delivery timelines for the specific fleet vehicles required by Fire, Police, and Abatement operations.
369
February 17, 2026
Dealerships were contacted during Fall 2025 and Winter 2026 and were asked to confirm the availability of new, current-model vehicles meeting City specifications, anticipated delivery timelines, and the ability to provide government or cooperative pricing comparable to public agency master contracts.
The results of this outreach were consistent across dealerships. Most reported limited or no inventory matching the City’s operational specifications, extended factory-order lead times frequently ranging from nine (9) to eighteen (18) months, and pricing structures subject to market adjustments, availability premiums, or non-guaranteed delivery schedules.
Based on this outreach, staff determined that California Automotive Retailing Group, Inc. DBA Dublin Chevrolet was uniquely positioned to meet the City’s needs by offering immediate or near-term vehicle availability, pricing established through a competitively solicited public agency master contract, and transparent, verifiable pricing with a fixed dealer margin.
Accordingly, City staff determined that piggyback procurement under Alameda County Master Contract No. 901979 represents the most responsible, timely, and cost-effective procurement method while remaining fully compliant with Richmond Municipal Code Section 2.52.320.
PRICING AND COST EFFECTIVENESS:
Pricing for the proposed purchases is fully transparent and cost-effective. Dealer- provided revised quotes clearly identify the net cost of each vehicle, with a fixed $475 gross profit per vehicle applied consistently. This modest markup represents the dealer’s total gross margin and allows staff to verify that vehicles are being acquired at or near dealer cost.
Dealer-confirmed totals include sales tax, registration, and licensing fees. There are no escalation clauses, speculative pricing assumptions, or future cost adjustments. Given current market conditions—where vehicle availability is constrained and lead times often exceed 12 months—this pricing structure reflects strong fiscal stewardship and minimizes financial risk to the City.
VEHICLE AVAILABILITY:
A key advantage of this procurement is that the proposed vehicles are already built and available, or available for delivery within a short timeframe. Immediate availability allows the City to replace failing units without delay, reduce maintenance expenditures on high- mileage vehicles, and avoid service disruptions associated with extended procurement timelines.
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PROPOSED PURCHASES:
Approval is requested for the purchase of the following vehicles:
Fire Department – Eleven (11) Vehicles
Eleven (11) 2026 Chevrolet Tahoe’s
These vehicles will replace aging command staff units and support fire investigation and command operations, ensuring reliable emergency response capability and modern operational readiness
Police Department – Eight (8) Vehicles
Three (3) 2026 Chevrolet Colorados
Two (2) 2026 Chevrolet Equinox EVs
Two (2) 2026 Chevrolet Trax small SUVs
One (1) 2026 Chevrolet Suburban
These vehicles support parking enforcement, cadet operations, evidence and property transport, IT and communications support, records delivery, and general police operational needs.
Abatement – One (1) Vehicle
One (1) 2024 Chevrolet landscape dump truck (Silverado chassis with upfit) This vehicle supports illegal dumping response, environmental enforcement, encampment remediation, and right-of-way maintenance.
Total Vehicles: Twenty (20)
Cost Summary (Dealer-Confirmed Totals)
Fire Department (11 Tahoes): $673,897.82
Police Department (8 vehicles): $298,681.20
Abatement (1 landscape dump): $77,067.35
Total Vehicle Cost: $1,049,646.37
The requested not-to-exceed amount of $1,125,000.00 provides limited contingency to account for minor administrative variance, registration timing, and final delivery adjustments while remaining fiscally conservative (Attachment 3).
OPERATIONAL IMPACT:
Replacing aging fleet units will restore reliability, improve response readiness, and reduce the operational risk associated with vehicle failures during emergency response, investigative work, and field enforcement activities. New vehicles will reduce downtime, 371
February 17, 2026
lower maintenance costs, and support continuity of essential public safety and environmental services.
Fleet standardization and warranty coverage will also improve maintenance planning and reduce long-term operating costs.
City staff recommends the City Council adopt a resolution approving the purchase of twenty (20) fleet vehicles from California Automotive Retailing Group, Inc. dba Dublin Chevrolet, utilizing Alameda County Master Contract No. 901979, in a not-to-exceed amount of $1,125,000.00, for use by the Fire Department, Police Department, and Abatement operations (Attachment 4).
STEPS FOLLOWING APPROVAL:
If approved, staff will initiate a purchase order with Dublin Chevrolet and coordinate the scheduling, delivery, and commissioning of the replacement fleet units. Vehicles being retired will be prepared for disposition and sold at public auction, with proceeds returned to the City’s General Fund.
DOCUMENTS ATTACHED:
Attachment 1 - Alameda County Master Contract No. 901979 and Amendments Attachment 2 - Piggyback Approval Documentation – Alameda County Contract No. 901979
Attachment 3 - Vehicle Quotes
Attachment 4 - Resolution – Fleet Vehicle Purchase Approval
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Dublin Chevrolet Cadillac
4200 John Monego Court
Dublin
CA, 94568
www.dublinchevroletcadillac.com
(925) 478 - 7342
Melvin Jackson
Sales: (925) 478 - 7342
Direct: (209) 407 - 0400
[email protected]
Deal#: 639426
2026 Chevrolet Colorado
null |
Truck/Van
City Of Richmond
450 Civic Center Plaza, Richmond, CA 94804
Cash
Tot. Cash
$36,382.90
$500.00 Rebates
Payment Details
MSRP $34,495.00
Selling Price $33,479.60
Rebates $500.00
Total Savings $1,515.40
Documentation Fee $85.00
Tire Fee $8.75
Electronic Vehicle
Registration $37.00
Taxes (9.75%) $3,272.55
Total Taxes $3,272.55
Amount Financed $36,382.90
Cash
© Tekion Corp 2026 Mon Jan 12 2026 | 11:23 AM
Payments offered here are all subject to final credit approval from the lending institution. Vehicle Price does not include accessories and is before Taxes and/or applicable fees. Leases in some cases require additional cash for Security Deposit, and at Lease's End, Lessee is responsible for $0.25 per Mile over 10000 Miles per year and a Disposition Fee of $495.00. Wear and tear guidelines apply. All prices, specifications, and availability subject to change without notice.
426
Dublin Chevrolet Cadillac
4200 John Monego Court
Dublin
CA, 94568
www.dublinchevroletcadillac.com
(925) 478 - 7342
Melvin Jackson
Sales: (925) 478 - 7342
Direct: (209) 407 - 0400
[email protected]
Deal#: 639431
Chevrolet Equinox EV
SUMMIT WHITE |
SUV
City Of Richmond
450 Civic Center Plaza, Richmond, CA 94804
Cash
Tot. Cash
$31,570.30
$9,500.00 Rebates
Payment Details
MSRP $37,295.00
Selling Price $37,295.00
Rebates $9,500.00
Total Savings $9,500.00
Documentation Fee $85.00
Tire Fee $8.75
Electronic Vehicle
Registration $37.00
Taxes (9.75%) $3,644.55
Total Taxes $3,644.55
Amount Financed $31,570.30
Cash
© Tekion Corp 2026 Mon Jan 12 2026 | 11:38 AM
Payments offered here are all subject to final credit approval from the lending institution. Vehicle Price does not include accessories and is before Taxes and/or applicable fees. Leases in some cases require additional cash for Security Deposit, and at Lease's End, Lessee is responsible for $0.25 per Mile over 10000 Miles per year and a Disposition Fee of $495.00. Wear and tear guidelines apply. All prices, specifications, and availability subject to change without notice.
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Dublin Chevrolet Cadillac
4200 John Monego Court
Dublin
CA, 94568
www.dublinchevroletcadillac.com
Deal #
639432
Customer #
10747044 Melvin Jackson
Contact Sales: (925) 478 - 7342
City Of Richmond
450 Civic Center Plaza, Richmond, CA 94804
2026 Chevrolet Suburban
Color : SUMMIT WHITE
Cash
$0.00
Customer Cash
Payment Detail
MSRP $69,495.00
Discount $3,127.00
Selling Price $66,368.00
Rebates $500.00
Your Price $65,868.00
Total Savings $3,627.00
Fees $130.75
Taxes (9.75%) $6,479.17
Amount Financed $72,477.92
MJ
$72,477.92
© Tekion Corp 2026 Mon Jan 12 2026 | 11:48 AM
Customer Signature & Date
X
Payments offered here are all subject to final credit approval from the lending institution. Vehicle Price does not include accessories and is before Taxes and/or applicable fees. Leases in some cases require additional cash for Security Deposit, and at Lease's End, Lessee is responsible for $0.25 per Mile over 10000 Miles per year and a Disposition Fee of $495.00. Wear and tear guidelines apply. All prices, specifications, and availability subject to change without notice.
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Dublin Chevrolet Cadillac
4200 John Monego Court
Dublin
CA, 94568
www.dublinchevroletcadillac.com
(925) 478 - 7342
Melvin Jackson
Sales: (925) 478 - 7342
Direct: (209) 407 - 0400
[email protected]
Deal#: 639428
2026 Chevrolet Trax
SUMMIT WHITE |
SUV
City Of Richmond
450 Civic Center Plaza, Richmond, CA 94804
Cash
Tot. Cash
$26,959.49
$200.00 Rebates
Payment Details
MSRP $24,995.00
Selling Price $24,620.00
Rebates $200.00
Total Savings $575.00
Documentation Fee $85.00
Electronic Vehicle
Registration $37.00
Tire Fee $8.75
Taxes (9.75%) $2,408.74
Total Taxes $2,408.74
Amount Financed $26,959.49
Cash
© Tekion Corp 2026 Mon Jan 12 2026 | 11:30 AM
Payments offered here are all subject to final credit approval from the lending institution. Vehicle Price does not include accessories and is before Taxes and/or applicable fees. Leases in some cases require additional cash for Security Deposit, and at Lease's End, Lessee is responsible for $0.25 per Mile over 10000 Miles per year and a Disposition Fee of $495.00. Wear and tear guidelines apply. All prices, specifications, and availability subject to change without notice.
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Reso. No. _____
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND,
CALIFORNIA, APPROVING A PURCHASE OF FLEET VEHICLES FOR FIRE,
POLICE, AND ABATEMENT OPERATIONS FROM CALIFORNIA
AUTOMOTIVE RETAILING GROUP, INC. DBA DUBLIN CHEVROLET, IN AN AMOUNT NOT-TO-EXCEED $1,125,000.00, PURSUANT TO RICHMOND MUNICIPAL CODE SECTION 2.52.320 (PIGGYBACK PROCUREMENT)
WHEREAS, the City of Richmond relies on a safe, reliable, and operational fleet to support emergency response, public safety services, and environmental enforcement activities; and
WHEREAS, a number of vehicles currently assigned to Fire command staff, Police operations, and Abatement field work have exceeded their recommended service life and are experiencing increased maintenance costs, reliability issues, and operational downtime; and
WHEREAS, the C ounty of Alameda conducted a competitive procurement process and awarded Master Contract No. 901979 for the purchase of fleet vehicles and related services to California Automotive Retailing Group, Inc. DBA Dublin Chevrolet, which contract remains active and available for use by other public agencies; and
WHEREAS, the City desires to replace aging and unreliable fleet vehicles in a timely and cost-effective manner while avoiding extended manufacturer lead times and escalating costs associated with traditional factory-order procurement; and
WHEREAS, the proposed purchase is intended to be made through piggyback procurement, pursuant to Richmond Municipal Code Section 2.52.320, utilizing Alameda County Master Contract No. 901979, a contract competitively solicited and awarded by a public agency; and
WHEREAS, in accordance with Richmond Municipal Code Section 2.52.320, staff independently reviewed the Alameda County solicitation and resulting contract and determined that:
(a) the originating contract was competitively solicited by a public agency; (b) the scope, specifications, and pricing of the contract are suitable for the City’s intended use; (c) the contract remains active and in good standing; and (d) utilizing the existing contract is in the City’s best interest and provides cost savings and administrative efficiency compared to conducting a separate solicitation; and
WHEREAS, prior to recommending piggyback procurement, City staff conducted outreach to authorized Chevrolet dealerships within Alameda Co unty and surrounding Bay Area counties to assess vehicle availability, pricing, and delivery timelines, and determined that alternative dealerships were unable to meet the City’s operational requirements due to limited inventory, extended manufacturer lead times, and higher or non -guaranteed pricing outside of cooperative procurement structures; and
WHEREAS, the proposed purchase includes a total of twenty (20) fleet vehicles for use by the Fire Department, Police Department, and Abatement operations, with dealer-confirmed pricing that includes applicable taxes and licensing fees; and
WHEREAS, the total cost of the proposed purchase shall not exceed $1,125,000.00 and is funded through existing, approved fleet budgets for the Police Department (Account No. 50336031-400705-03B04), Fire Department (Account No. 50336031 -400705-03A04), and Abatement (Account No. 50336031-400705-03C04);
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richmond, California, that the Council hereby approves a purchase of fleet vehicles from California Automotive Retailing Group, Inc. DBA Dublin Chevrolet for Fire, Police, and Abatement operations, in an amount not -to-exceed $1,125,000.00, pursuant to Richmond Municipal Code Section 2.52.320 (Piggyback Procurement) and Alameda County Master Contract No. 901979.
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Reso. No. _____
******************
I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting thereof held on February 17, 2026, by the following vote:
AYES: AYES:
NOES:
ABSTENTIONS:
ABSENT:
CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
Mayor
Approved as to form:
City Attorney
State of California }
County of Contra Costa : ss.
City of Richmond }
I certify that the foregoing is a true copy of Resolution No. _____, finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on February 17, 2026.
_______________________________________
Pamela Christian, Clerk of the City of Richmond
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