Agenda — Richmond City Council, April 28, 2026 (part 2 of 4)

April 28, 2026
Library and Community Services
DATE: April 28, 2026
TO: Mayor Martinez and Members of the City Council
FROM: LaShonda White, Deputy City Manager – Community
Services
Tamara Walker, Deputy Director of
Community Services, Employment and Training Division
Subject: Contract Amendment No. 2 with LCP Tracker for Labor Compliance Monitoring and Reporting Services
FINANCIAL IMPACT: The proposed $29,000 expenditure is included within the approved fiscal year 2025-2026 Community Services
budget (Account String: 01251151-400201)

PREVIOUS COUNCIL
ACTION:

July 6, 2021
June 24, 2025
January 6, 2026

STATEMENT OF THE
ISSUE:

The Employment and Training Division of the Community
Services Department seeks approval of the second
amendment to the agreement with LCPtracker, Inc. to
continue providing a web-based labor compliance system
that supports certified payroll reporting and tracks
compliance with the City of Richmond’s Local
Employment Program Ordinance and Business
Opportunity Ordinance.

RECOMMENDED ACTION: APPROVE the second amendment to the agreement with LCPtracker, Inc., in the amount of $29,000, for a total contract amount not to exceed $56,999, for the term
beginning March 5, 2025, and ending March 4, 2027, to
continue providing labor compliance software for certified payroll, workforce tracking, and ordinance compliance on City-funded projects – Community Services
Department/Employment and Training (Tamara Walker
510-307-8006/LaShonda White 510-620-6828).

AGENDA
REPORT
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April 28, 2026
DISCUSSION:

The City of Richmond adopted the Local Employment Program Ordinance and the Business Opportunity Ordinance to advance equitable economic development by promoting local hiring and increasing participation of small, local, and minority-owned businesses in City-funded projects. These ordinances establish workforce participation goals and reporting requirements to ensure that public investments generate meaningful community benefits.

To support compliance, monitoring, and transparency, the City has utilized LCPtracker, a cloud-based labor compliance management system, since 2017 (Attachment 1).

LCPtracker provides an integrated, web-based platform that automates the submission and review of certified payroll records, tracks workforce participation goals, and generates standardized compliance reports required by local, state, and federal agencies. The system is embedded within the City’s public works and capital improvement project processes and serves as a critical tool for ensuring accountability and regulatory compliance across all applicable projects.

In March 2026, the City administratively extended the contract for time in order to evaluate the appropriate contract amount, which is based on the total dollar value of projects administered through the system (Attachment 2). This assessment confirmed the need to adjust the contract to align with current and anticipated project activity levels.

The Employment and Training Division now seeks approval to amend the contract with LCPtracker, Inc. (Attachment 3). Due to the specialized nature of labor compliance software and LCPtracker’s established role in supporting public agencies, the platform remains uniquely suited to meet the City’s operational and regulatory requirements. At this time, LCPtracker is the only vendor identified that provides a comprehensive solution fully compatible with the City’s existing compliance framework and reporting obligations.

Amending the existing contract will ensure continuity of operations and avoid disruption to active capital projects. It will also preserve historical compliance data, maintain system integration across departments, and eliminate the significant cost, time, and risk associated with transitioning to a new platform. Continued use of LCPtracker further ensures that the City remains audit-ready and in compliance with funding requirements tied to state and federal infrastructure and workforce development programs.

City staff recommend that the City Council approve the second amendment to the agreement with LCPtracker, Inc., in the amount of $29,000, for a total contract amount not to exceed $56,999, for the term beginning March 5, 2025, and ending March 4, 2027, to continue providing labor compliance software for certified payroll, workforce tracking, and ordinance compliance on City-funded projects. 168

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April 28, 2026
SYNERGISTIC POLICIES:

This action aligns with the City of Richmond’s Local Employment Program Ordinance, Business Opportunity Ordinance, and broader economic development and equity goals.

The use of LCPtracker supports transparent enforcement of local hiring and contracting requirements, strengthens compliance with prevailing wage and federal grant regulations, and reinforces the City’s commitment to inclusive growth and equitable opportunity for Richmond residents and businesses.

DOCUMENTS ATTACHED:

Attachment 1 – Original Contract
Attachment 2 – LCP Contract, Amendment 1
Attachment 3 – LCP Contract, Amendment 2
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DocID #34720v1

CITY OF RICHMOND

CONTRACT AMENDMENT
The parties to this Contract Amendment do mutually agree and promise as follows:

1. Parties. The parties to this Contract Amendment are the City of Richmond, a public body corporate and politic, and the following named Contractor:

Contractor Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No:

A California: corporation, limited liability corporation, general partnership, limited partnership, individual, non-profit corporation, individual dba as [specify:] _________________________________________ other [specify:] ___________________________________________________

2. Purpose. This Contract Amendment is being entered into to amend the following Contract between City and Contractor (list terms in effect on the date of initial Contract approval):

City Council Approval Date/City Manager Execution Date: ____________________________ Effective Date: ___________________; Termination Date: ____________________________ Payment Limit: ___________________.
[check box if applicable] The Contract was previously amended, as described in the amendment history attached to this Contract Amendment, and the terms and conditions of any amendments shall be deemed to be a part of the Contract.

3. Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Contract, including any amendments thereto, which are unaffected by this Contract Amendment, and which shall remain in full force and effect.

Department: City Project Manager:

City Project Manager E-mail: City Project Manager Phone No:

Vendor No: Contract No:

Description of Services:

Amendment No. ___ modifies the (check all that apply):

Term Payment Limit Service Plan
Complete the Amendment History page if this Amendment is the 2nd or subsequent amendment. 13005 7812
Employment and Training Tamara Walker [email protected] LCPtracker contract term extension
LCPtracker, Inc. 117 East Chapman Ave Orange, CA 92866 Mary Horne 810-243-1740 [email protected] 40056490 Texas corporation with offices in California (state of registration changed but same EIN and company) 1/06/026 3/5/2025 3/4/2026 $27,999 Docusign Envelope ID: 3833B220-DD62-4BBD-BB52-0D02B01CDEAB Docusign Envelope ID: FFC84C3E-1CC5-46B1-ABB9-9E7C6053CCF1 207
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4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Contract.

5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section

7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.

6. Insurance Coverage Updated and Maintained. Pursuant to the Contract, the Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.

7. Authority; Counterparts; Signatures. Each of the signatories hereto represents and warrants that he or she has the authority to execute this Contract Amendment for the Party on whose behalf he or she is executing this Contract Amendment. This Contract Amendment may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. The Parties may rely on electronic or scanned signatures as originals. Delivery of an executed signature page of this Contract Amendment by electronic format (including pdf) shall be the same as delivery of an original executed signature page.

CITY OF RICHMOND,
a municipal corporation
By: ________________________________
Title: ______________________________
Date Signed: ________________________
I hereby certify that this Amendment has been
approved by the City Council or executed by the
City Manager.

By: _______________________________
City Clerk
Approved as to form:

By: _______________________________
City Attorney
[CONTRACTOR NAME]
(*If applicable, the Corporation Chairperson of the
Board, President, or Vice-President should sign
below.)
By: ____________________________________
Title: __________________________________
Date Signed: ____________________________
(*If applicable, the Corporation Chief Financial Officer or Assistant Treasurer, or Secretary or Assistant
Secretary should sign below.)
By: ___________________________________
Title: __________________________________
*(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation or
nonprofit organization, this Contract (1) should be
signed by the Chairperson of the Board, President
or Vice-President and the Chief Financial Officer
or Assistant Treasurer, or Secretary or Assistant
Secretary; (2) should have both signatures
conform to designated representative groups
pursuant to Corporations Code Section 313.)
LCPtracker, Inc.

Docusign Envelope ID: 3833B220-DD62-4BBD-BB52-0D02B01CDEAB 3/4/2026
CRO
Docusign Envelope ID: FFC84C3E-1CC5-46B1-ABB9-9E7C6053CCF1 208
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AMENDMENT PROVISIONS (TERM, PAYMENT LIMIT AND/OR SERVICE PLAN) Check all that apply:

TERM

PAYMENT
LIMIT

CITY OF RICHMOND

CONTRACT AMENDMENT
Department:

Employment and Training
City Project Manager:

Tamara Walker
City Project Manager E-mail:
[email protected]
City Project Manager Phone No:
510-307-8006
Vendor No: Contract No:

Description of Services:

Amendment of the LCP Tracker contract
Amendment No. modifies the (check all that apply):

Term X Payment Limit Service Plan
Complete the Amendment History page if this Amendment is the 2 nd or subsequent amendment.

The parties to this Contract Amendment do mutually agree and promise as follows:

1. Parties. The parties to this Contract Amendment are the City of Richmond, a public body corporate and politic, and the following named Contractor:

Contractor Name: LCP Tracker
Street Address: 117 East Chapman Ave
City, State, Zip Code: Orange, CA 92866
Contact Person: Mary Horne
Telephone: 7146690052 Email: [email protected]
Business License No: 40056490
A California: corporation, limited liability corporation, general partnership, limited partnership, individual, non-profit corporation, individual dba as [specify:]
other [specify:]

2. Purpose. This Contract Amendment is being entered into to amend the following Contract between City and Contractor (list terms in effect on the date of initial Contract approval):

City Council Approval Date/City Manager Execution Date: 1/6/2026 Effective Date: 3/5/2025 ; Termination Date: 3/4/2026
Payment Limit: 27,999 .
[check box if applicable] The Contract was previously amended, as described in the amendment history attached to this Contract Amendment, and the terms and conditions of any amendments shall be deemed to be a part of the Contract.

5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section

7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.

CITY OF RICHMOND,
a municipal corporation
By:

Title:

Date Signed:

I hereby certify that this Amendment has been
approved by the City Council or executed by the
City Manager.

By:

City Clerk
Approved as to form:

By:

City Attorney
LCP Tracker
[CONTRACTOR NAME]
(*If applicable, the Corporation Chairperson of the
Board, President, or Vice-President should sign
below.)
By:

Title:

Date Signed:
(*If applicable, the Corporation Chief Financial Officer or Assistant Treasurer, or Secretary or Assistant
Secretary should sign below.)
By:

Title:
*(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation or
nonprofit organization, this Contract (1) should be
signed by the Chairperson of the Board, President
or Vice-President and the Chief Financial Officer
or Assistant Treasurer, or Secretary or Assistant
Secretary; (2) should have both signatures
conform to designated representative groups
pursuant to Corporations Code Section 313.)
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AMENDMENT PROVISIONS (AMENDMENT HISTORY)
If no prior amendments, skip to next page.

The first Contract Amendment was approved by City Council or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $ for a payment limit not to exceed $
Term Amendment (insert new termination date):

Service Plan
The second Contract Amendment was approved by City Council or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $ for a payment limit not to exceed $
Term Amendment (insert new termination date):

Service Plan
The third Contract Amendment was approved by City Council or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $ for a payment limit not to exceed $
Term Amendment (insert new termination date):

Service Plan
The fourth Contract Amendment was approved by City Council or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $ for a payment limit not to exceed $
Term Amendment (insert new termination date):

Service Plan
The fifth Contract Amendment was approved by City Council or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $ for a payment limit not to exceed $
Term Amendment (insert new termination date):

Service Plan
The sixth Contract Amendment was approved by City Council or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $ for a payment limit not to exceed $
Term Amendment (insert new termination date):

Service Plan
213
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AMENDMENT PROVISIONS (TERM, PAYMENT LIMIT AND/OR SERVICE PLAN) Check all that apply:

TERM

PAYMENT
LIMIT

SERVICE
PLAN
Paragraph 2 (Term) of the Contract is hereby amended to extend the Contract term. Paragraph 2 of the Contract is amended to read as follows:
"2. Term. The effective date of this Contract is
3/5/2025
(Insert Contract Effective Date)
and it terminates
3/4/2027 .
(Insert new Contract termination date)
unless sooner terminated as provided herein."
Paragraph 3 (Payment Limit) of the Contract is hereby amended to increase the payment limit by $ 29,000 . Paragraph 3 of the Contract is amended to read as follows:
"3. Payment Limit. City's total payments to Contractor under this Contract shall not exceed $ 56,999 including expenses for the Construction Capacity tier chosen"
“The City shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Council or executed by the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.” The Service Plan (Exhibit A) of the Contract is hereby amended to include the following tasks and/or services:
(Insert description of additional tasks/services. Use additional pages if necessary.) ■
■
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April 28, 2026
Library and Community Services
DATE: April 28, 2026
TO: Mayor Martinez and Members of the City Council
FROM: LaShonda White, Deputy City Manager of Community
Services
Kate Eppler, Deputy Director of Community ServicesLibrary Christopher Larsen, Library Services Manager
Subject: Contract with Unity Courier Services, Inc. for Delivery of Interlibrary Loan Materials
FINANCIAL IMPACT: The proposed three-year term not-to-exceed cost of $42,000, comprising $14,000 per year, is included within the approved fiscal year 2025-2026 Library operating
budget and will be budgeted accordingly in subsequent
fiscal years (Account String: 01242855-400290).

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
ISSUE:

The Richmond Public Library seeks City Council approval to enter into a sole-source contract with Unity Courier Service, Inc. to provide courier services necessary to
support the Link+ interlibrary loan system. These
services are essential to the continued transport of library materials between participating Link+ libraries and to
maintaining uninterrupted access to the program for
Richmond residents.

RECOMMENDED ACTION: APPROVE a sole-source contract with Unity Courier Service, Inc. for Link+ interlibrary courier services, with a term beginning July 1, 2025, and ending June 30, 2028,
for a total payment limit of $42,000 – Community ServiceLibrary (Christopher Larsen/Kate Eppler/LaShonda White 510-620-5524).

AGENDA
REPORT
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DISCUSSION:

The Link+ lending system is an unincorporated, private nonprofit consortium comprised of more than 70 academic and public libraries throughout California and Nevada.

Through its participation in Link+, the Richmond Public Library provides its patrons with access to a shared catalog of millions of items beyond the Library’s local collection, significantly expanding the range of materials available to residents without requiring additional local acquisitions.

Richmond Public Library cardholders can request items from any participating Link+ library through an online system, either independently or with assistance from library staff. Requested material, including books, audiobooks, and DVDs, are delivered via courier service to a Richmond Public Library location, where they can be borrowed and returned at no cost to the patron. Upon return, materials are transported back to their owning library through the same courier network. This service enhances equitable access to information and resources, particularly for specialized, academic, or less frequently requested materials that may not be held within the Library’s local collection.

In Fiscal Year 2024–2025, Richmond Public Library patrons borrowed 4,589 items from Link+ libraries, while Richmond Public Library lent 2,911 items to patrons of other participating libraries. These figures demonstrate both strong local demand for expanded access to materials and Richmond’s active role as a contributing member of the regional resource-sharing network.

Participation in Link+ requires member libraries to maintain separate contracts with key service providers that support the system’s operations (Attachment 1). These include Innovative Interfaces, Inc., which provides the shared catalog platform, and a courier service responsible for transporting materials between libraries. The Link+ consortium has selected Unity Courier Service, Inc. as its designated courier provider to ensure consistent and coordinated delivery across participating jurisdictions. The courier is selected at the consortium level and must operate within the established Link+ delivery network; therefore, Unity Courier Service, Inc. is the only provider capable of delivering these services for participating libraries, and the contract qualifies as a sole-source procurement (Attachment 2).

The Richmond Public Library’s previous agreement with Unity Courier Service expired on June 30, 2025. Due to delays associated with negotiating and finalizing a new agreement, courier services have continued without interruption to avoid disruption to patrons; however, a formal contract has not been in place during this period. The proposed agreement is therefore backdated to July 1, 2025, to authorize payment for services already rendered and to ensure continuity of the Link+ program moving forward.

Continued participation in Link+ is critical to maintaining a high level of library service for Richmond residents, as it allows the Library to leverage regional resources, reduce 216

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April 28, 2026
duplication of materials, and provide timely access to a significantly broader collection than would otherwise be possible within local budget constraints.

Consequently, City staff recommend that the City Council approve a sole-source contract with Unity Courier Service, Inc. for Link+ interlibrary courier services, with a term beginning July 1, 2025 and ending June 30, 2028, for a total not-to-exceed amount of $42,000, and authorize payment for services rendered beginning July 1, 2025 to ensure continuity of service (Attachment 3).

DOCUMENTS ATTACHED:

Attachment 1 – Link+ Bylaws
Attachment 2 – Sole Source Justification
Attachment 3 – Contract
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A Resource Sharing Library Consortium
BYLAWS
Article I- Name
The name of this organization shall be LINK+. LINK+ is an unincorporated private, nonprofit association based in California.

Article II- Purpose
A. To enhance and expand access to and increase the effective utilization of library collections, through collaborative partnerships, among LINK+ members and the creation of an electronic union catalog. In this regard, a primary interest of LINK+ is to realize the consortial benefits, with the participation of all its membership, in a program of online user-initiated borrowing from member institutions.

B. To provide a forum for the discussion of other collaborative activities such as shared collection development, visiting user programs, and cost sharing/reduction programs.

C. To engage in ongoing activities such as:
o Networking of directors of LINK+ member libraries,
o Provision of opportunities for staff interaction in the areas of document delivery and collection development,
o Participation in grant opportunities for consortial activities, o Provision of reciprocal borrowing privileges for users.

Article III- Membership
• Section 1- Membership. The organization shall be open to any library of a separately incorporated institution in California, or contiguous states, that has the Innovative Interface, Inc. integrated library system, or is willing to undertake the programming required to effectively interface with the LINK+ union catalog.

Such libraries receiving greater than one-third negative votes by the Members will be denied membership.
• Section 2- Responsibilities of Members
o A. All members are expected to comply with the following:
▪ Maintaining a contract for INN-Reach services from Innovative Interfaces, Inc.
▪ Loaning and borrowing materials in a timely manner (adequate staffing for the goal of 24-hour turnaround)
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▪ Contracting, at the institutional level, courier service for Monday through Friday except holidays with the LINK+ designated courier service
▪ Agreeing to and following established LINK+ policies and procedures
▪ Supporting participation of LINK+ operational staff in scheduled Operations Group meetings (currently one annual meeting per year and participation in regional group meetings as needed) and serving on the Operational Steering Committee, if asked to serve ▪ Committing to attending the Annual Business Meeting of LINK+ library directors
▪ Willing to serve on and attend meetings of the LINK+ Executive Committee if asked to serve
▪ Committing to LINK+ policy that members upgrade to the most current software version within 12 months of its release. o B. Members pay annual dues to LINK+, with the dues rate set at the Annual Business Meeting to support the work of the organization. o C. Members are eligible to participate in all joint LINK+ programs, contracts, purchases and licensing agreements. Upon payment of the appropriate institutional fee(s) as set by the Members or agreed to by the Members with the information producer or vendor, for that program, contract, purchase or agreement.
• Section 3- Membership Payments. LINK+ Fiscal Agent shall issue the annual dues invoices by 1 July. Dues are payable by 1 September each year. New members will be prorated based on when they join.
• Section 4- Applications. Non-member institutions may apply for membership in LINK+ at any time by contacting the Membership Officer. Applicants are reviewed and voted on by the Executive Committee and then, if approved, taken to the Membership. Such applicants receiving greater than one-third negative votes by the Members will be denied membership.
• Section 5- Representation. Member institutions shall be represented by the individuals who are the chief administrative officers (hereafter referred to as Directors) of the libraries. An Assistant Administrative Officer may represent the Member institution if that person has full decision-making authority for the meeting in question. When voting does take place, a simple majority of those Directors (or Designees) present and voting shall decide the issue. Exceptions are decisions with financial implications which require an affirmative two-thirds majority of the votes cast by the Members.
• Section 6- Voting. Voting may take place in person at the annual meeting or electronically through the Directors listserv.
o A. Annual Meeting: Votes will be taken by a show of hands by those attending in person. In the event that some members are participating virtually they will record their votes using the meeting software's method 219
Last Updated August 18, 2025 Page 3 of 6
of recognition/voting. A time will be reserved for virtual attendees to identify themselves (name and institution) and voice their votes. o B. Directors listserv: Ballot items will be announced via the listserv and will include voting instructions and deadlines.
• Section 7- Withdrawal/Removal. Members may withdraw from LINK+ any time during the year upon written notification to the Membership Officer. There will be no refund of dues or other participation fee(s). Members who consistently fail to meet the Responsibilities of Members (Art. III, Sect. 2) may be brought to the Membership for removal from LINK+. An affirmative two-thirds majority of the votes cast by the Members is required to remove a Member.

Article IV- Governance
• A. There shall be two bodies that will oversee LINK+ activities- all the Directors of Member libraries and the Operations Group,
• B. Directors of the Member libraries will meet at least once a year. Members may choose to attend virtually. Such meetings will approve LINK+ policies, will elect members of the Executive Committee, and will conduct any other business deemed appropriate by the Directors present at the meeting. • C. Executive Committee see Article V, Section 1.
• D. Operations Group shall consist of representatives from member libraries.

The Operations Group has an Operations Steering Committee governed by the Operations Steering Committee Charge.

Article V- Officers
Section 1- Executive Committee. There shall be an Executive Committee consisting of seven Directors, assistant Directors or equivalent. Two shall represent academic libraries. Three shall represent the public libraries. Two shall represent either an academic or a public library. The Chair of the Operations Steering Committee will be an ex officio non-voting member.
• A. Election/Terms. The election for the Executive Committee shall take place at the Annual Business Meeting. The Executive Committee representatives will be elected to serve two years except for those chosen for the Chair Elect, Chair, and Nominations Officer cycle. One of the representatives shall be elected Chair Elect, one elected Recorder, and one elected Membership Officer. The Chair Elect will succeed to the Chair. The outgoing Chair will serve as Nominations Officer. Representatives of the Executive Committee may be re-elected for two additional terms.
• B. Duties. Duties of the Executive Committee shall include review of applications for membership with recommendations to the Members, review of annual dues, if any, with recommendation to the Members, review of all 220
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additional matters as deemed appropriate with recommendations to the Members and conduct the business of the Organization.
• C. Vacancies. Any permanent vacancy occurring in the Executive Committee shall be filled by a Director, assistant Director or equivalent elected by the Members either through an electronic ballot or at the next LINK+ Members meeting after the vacancy arises; the representative so elected will complete the term and roles of the representative being replaced on the Executive Committee. If there are not enough nominees from either of the prescribed library types listed in section 1 above (two academic or three public), the committee will be free to recruit representatives from any library type. • D. Meetings. The Executive Committee shall meet as needed to conduct the business of the Organization. The date, time, place, and agenda of such meetings shall be communicated by the Chair to the Executive Committee members in advance of the meetings. These meetings may be conducted virtually. Executive Committee meetings shall be open to any interested Director, except under extraordinary circumstances, as determined by the Chair.

Section 2- Chair of the Executive Committee. The Chair of the Executive Committee shall: prepare, and distribute in advance, the agenda for the Annual Business Meeting; chair all Executive Committee meetings; report at each Annual Business Meeting on the actions of the Executive Committee; serve as the liaison with the Operations Group and the Operations Steering Committee; serve as the Chief Official representative of LINK+ to external constituencies; and serve as the Official Liaison between LINK+ and the Fiscal Agent in matters relating to the contractual relationship and budgetary matters.

Section 3- Membership Officer. The Membership Officer shall: serve as the contact person for information and libraries wishing information about membership in LINK+, shall receive, review for completeness and appropriateness, and maintain records of all applications; shall take the application to the Executive Committee for review, and if approved shall make recommendation to the Members, shall manage the electronic vote for prospective Members, shall follow up with the Fiscal Agent to ensure that proper membership invoicing takes place (if annual dues), and shall inform the Operations Steering Committee Chair of the membership information for the LINK+ Web page.

Section 4- Recorder. The Recorder shall record actions taken at meetings of the Executive Committee and the Annual Business Meeting and provide any necessary follow-up to ensure that necessary subsequent steps have been taken regarding such actions; prepare and submit information to the Operations Steering Committee Chair for posting on the LINK+ Web page, and keep the official archives of the Organization.

Section 5- Nominations Officer. The Nominations Officer is the Out-going Chair of the Executive Committee and shall prepare the slate of candidates for the Executive Committee Members according to Article V, Section 1, A.

Article VI- Committees
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• Section 1- The Executive Committee may appoint ad hoc Committees as needed.
• Section 2- Operations Group
• Section 3- Operations Group Steering Committee
Article VII- Host Institution and Fiscal Agent
Section 1- Host Institution
• A. Innovative Interfaces, Inc (III), acts as the Host Institution for LINK+. In this capacity, III serves, when appropriate, as the contact point for technical information regarding LINK+.

Section 2- Fiscal Agent
• A. An institution, or other organization, shall be designated by the Members (or the Executive Committee acting for them) as Fiscal Agent. The Fiscal Agent will work with the Membership Officer to invoice and collect Link+ membership dues, according to the schedule outlined elsewhere in these Bylaws (Article III, Sect. 3). The Fiscal Agent will provide and file the annual financial report of the Organization.

Article VIII- Amendments
• Section 1. These Bylaws may be amended or rescinded by an affirmative twothirds majority of the votes cast by the Members. Properly proposed and considered amendments, as specified in this Article of the Bylaws, may be voted on by either electronic mail or paper mail ballot.
• Section 2. Amendments may be proposed by any Member of LINK+. Proposals should be in writing, paper or via electronic mail, to the Chair of the Executive Committee.
• Section 3. Any proposed amendment must be placed on the agenda and be distributed prior to the meeting in which it is considered or sent out either by electronic mail or paper mail two weeks prior to the corresponding electronic mail or paper mail ballot.

Article IX- Adoption
• Section 1- Adoption. The present Bylaws shall be effective immediately upon their adoption by an affirmative two-thirds majority of the votes cast by the Members. Following their adoption, the Bylaws shall be posted to and regularly updated on the LINK+ Web pages.

Article X- Dissolution
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• Section 1- Dissolution. Dissolution of this organization is possible only after a paper mail ballot, which requires an affirmative two-thirds majority of the votes cast by the Members; such results can only be announced at the Annual Business Meeting. Upon dissolution of the organization, any remaining assets or liabilities of the organization will be distributed equally to the Members in good standing at the time of such dissolution.

Article XI- Parliamentary Authority
In the absence of provisions in these Bylaws, the provisions of the latest edition of Roberts Rules of Order shall be the parliamentary authority. 223
Page | 1 Sole Source Form – Rev. May 12, 2016
City of Richmond
Sole Source Justification

THIS FORM MUST BE COMPLETED AND APPROVED PRIOR TO ANY PURCHASE _______________________________________________________________________________ Contact the Purchasing Division and discuss your rationale before completing this form. If Purchasing can help you make this a competitive purchase, then this form will not be required.

Attach this completed/approved form to requisitions when competitive quotes/bids/proposals are not solicited. (Required for requisitions > $3,000)
Requested Sole Source Supplier:

Company Name: ___________________________ Contact Name: ______________________ Address: _______________________________________________________________________ City: _________________________ State: _____________ Zip Code: ____________________ Phone Number (____) ___________ E-Mail _______________________________________ Duration of Contract: ____________________________________ Estimated Cost: $ _______________ Funding Source (Account String)_________________ Is the product/service IT related? Yes_____No _____ If Yes, please attach the approved IT Authorization Form For Product: Is the recommended company the manufacturer of the product? Yes_____ No _____ For Product: Does the manufacturer sell the item(s) through distributors? Yes_____ No _____ Description of Product or Service:

Describe the full scope of work or service contemplated including installation if required; items should include brand, model and part number if applicable; (if additional space is needed, include them in a separate page) Sole Source Rationale: PLEASE ANSWER ALL THE FOLLOWING QUESTIONS: Explain why the recommended company is the only company that can meet the requirement. Address the following: Are there any other companies who can do this job? What condition (e.g. technological superiority, or performance risks, etc.) exists so that the recommended company has a significant advantage over any other company who can do this job? It is important to sufficiently address the key reason for awarding an order/contract without soliciting competitive bids. The rational must be clear and convincing, avoiding generalities and unsupported conclusions. (if additional space is needed, include them in a separate page) Unity Courier Service Alex Gil 7555 N San Fernando Rd Burbank CA 91505 626 833-2539 [email protected] July 1, 2025 - June 30, 2028 60,000 01241055-400263 x Unity Courier Service provides intrastate courier service for Link+, our inter-library service, which allows patrons to borrow library materials at no cost from other libraries in California.

Link+ is a consortium of more than 70 public and aademic libraries in California, sharing a certalized server and catalog to facilitate the loan of library materials. The Link+ system is managed by staff from Innovative Interfaces, Inc., at the direction of, and with the financial contributions of, Link+ members. The Link+ consortium has selected Unity Courier Service to provide pickup and delivery of materials loaned through the Link+ system. Member libraries must contract individually with Unity, the Link+ selected courier. 224
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Complete the following checklist
A specific contractor is the only source of the required item because (check all that apply):

The required items are proprietary to the Contractor, and contractor solely transacts (sells) direct to the customer. (There are no dealers or distributors for contractor).

The required items are proprietary to the Contractor, and contractor does not sell direct to the customer. Contractor solely distributes the item or service through only one dealer or distributor in the United States. (There are no dealers or distributors for contractor).

Note: If item or service is available from more than one source, the item or service may be treated as proprietary, but must be competitively solicited from multiple (two or more) sources.

A specific item is needed:

To be compatible or interchangeable with existing hardware As spare or replacement hardware For the repair or modification of existing hardware Federal or state grant names vendor as condition of funding. (Attach copy of grant that names vendor)
There is a substantial risk in contracting with any other contractor, (e.g., only one contractor has been successful to date in implementing a difficult manufacturing process or the services sought). In a brief explanation, provide supporting evidence of why other contractors are considered to be unable to overcome the substantial risk.

Continuation of prior Work – Additional item, service or work required, but not known to have been needed when the original order was placed with vendor, and it is not feasible or practicable to contract separately for the additional need. Provide brief explanation and supporting evidence. (if additional space is needed, include them in a separate page) Unity Courier Service is the sole authorized vendor to provide delivery service for the Link+ system.
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I acknowledge the City’s requirements for soliciting competitive quotes/bids for purchases over $3,000.00 and the criteria for justification for Sole Source purchases. I have gathered the required information, have made a concerted effort to review comparable/equal equipment/services (e.g., market research), and further affirm that there is no conflict of interest involved in the selection made.

Department: _________________________________
Requester Name and Title: ____________________________________________________________ Note: Requester must be able to defend this justification.

Date:_____________ Phone: _______________
Department Director (Print) _____________________ (Sign) ________________ Date:__________ --------------------------------------------------------------------------------------------------------------------- Submit completed form to the Purchasing Division (Prior to submission to City Manager) Finance Director:

APPROVED: ____________________ DATE: ___/___/___
NOT APPROVED: ________________ COMMENTS:
____________________________ ______________________________ City Manager City Clerk Attesting to Council Approval
(Under $10,000.00) (Over $10,000.00) (Copy of Minutes may be substituted) Note: Richmond Municipal Code Section 2.52.326 Sole Source Procurement requires final approval by the City Manager and/or City Council. Sole Source must be approved by Finance Director, PRIOR to Council Approval.

PROCEDURE
Sole Source purchase/service are exceptions to the normal bidding process and require a detailed justification. In processing Sole Source requests for supplies, services and/or equipment, the Purchasing Division adheres to and is governed by the principles set forth in City of Richmond Municipal Code Section 2.52.326 Sole Source Procurement.

If you are requesting a particular vendor, brand or product, you must make this fact clear on your Sole Source form.

Your request will then be restrictive and non-competitive, and will fall into a sole source category. If the sole source justification is approved, the requisition can be expedited without the normal bidding requirements.

Such a request should not be made unless you are confident that your request is reasonable and appropriately justified to meet the City’s requirements and withstand any possible audit. The City’s requirements and the format for submitting such requests are contained herein. Sole Source form must be signed by authorized department representative(s). The certification will remain on file for audit purposes.

The following factors DO NOT apply to sole source requests and should not be included in your sole source justification. They will not be considered and only tend to confuse the evaluation process.

1. Personal preference for product or vendor.

2. Cost, vendor performance, and local service (these are generally considered award factors in competitive bidding).

3. Features which exceed the minimum department requirements.

Community Services - Library Kate Eppler, Deputy Director of Community Services-Library 02/06/2026 (510) 620-5452 LaShonda White 2/6/2026 226

CITY OF RICHMOND

STANDARD CONTRACT
Department:

Community Services-Library
City Project Manager:

Christopher Larsen
City Project Manager E-mail:

[email protected]
City Project Manager Phone No:
(510) 620-5452
Vendor No:
13443
Contract No:

Description of Services:

Transportation of bibliographic materials between Richmond Public Library and other participating Link+ libraries.

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond, a municipal corporation (“the City”), and the following named Contractor:

Contractor Name: Unity Courier Service, Inc.

Street Address: 7555 N. San Fernando Road
City, State, Zip Code: Burbank, CA 91505
Contact Person: Alex Gil
Telephone: (626) 833-2539 Email: [email protected]
Business License No:

A California corporation, limited liability corporation general partnership, limited partnership, individual, non-profit corporation, individual dba as [specify:] other [specify:]

2. Term. The effective date of this Contract is July 1, 2025 and terminates _J une 30, 2028 unless terminated earlier as set forth herein.

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3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $_4 2,000.00 (“Contract Payment Limit”) unless a Contract Amendment has been approved by the City Council or City Manager. If this amount includes a contingency, Contractor acknowledges that any use of such contingency shall be for work beyond the original scope of services and requires prior written authorization by the City. If noted below, Compensation for work done under this Contract, shall not exceed as follows:

FY 2026 total compensation shall not exceed $_14,000.00 FY 2027 total compensation shall not exceed $_14,000.00 FY 2028 total compensation shall not exceed $_14,000.00

4. Contractor’s Obligations. Contractor agrees to perform all work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, in accordance with the Service Plan set forth in Exhibit A, attached hereto and incorporated herein.

5. City Obligations. City shall make payments to the Contractor in accordance with the Payment Provisions set forth in Exhibit B, attached hereto and incorporated herein.

6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C), attached hereto and incorporated herein.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D), which are attached hereto and incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any), which are attached hereto and incorporated herein.

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F), which are attached hereto and incorporated herein.

10. Sanctuary City Compliance Statement. This Contract is subject to the Sanctuary City Compliance Statement (Exhibit G), which is attached hereto and incorporated herein.

11. Signatures. These signatures attest the parties' agreement hereto:
[Signature Page Following Immediately]
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CITY OF RICHMOND, Unity Courier Service, Inc.
a municipal corporation
(* The Corporation Chairperson of the Board, President, or Vice President should sign below)
By: By:

Title: Title:

Date Signed: Date Signed:

I hereby certify that this Contract (* The Corporation Chief Financial Officer or Assistant has been approved by City Council Treasurer, or Secretary or Assistant Secretary should or the City Manager. sign below)
By: By:

City Clerk Title:

Date Signed:

Approved as to form:
(NOTE: Pursuant to California Corporations Code Section By: 313, if Contractor is a corporation or nonprofit organization, City Attorney this Contract (1) must be signed by (a) the Chairperson of the Board, President, or Vice-President and (b) the
Chief Financial Officer or Assistant Treasurer, or
Secretary or Assistant Secretary)
LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Sanctuary City Compliance Statement Exhibit G
Assistant Secretary 31/03/26
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_Unity Courier Service, Inc.

EXHIBIT A

SERVICE PLAN
Contractor shall, to the satisfaction of the Project Manager (set forth in Exhibit B), perform the following services and be compensated as outlined below [or attach service plan if necessary]:

The provision of goods and services by the Contractor under this Contract may be extended for up to two additional years at the option of the City. The option exercised by the City to extend may be for one additional year at a time or it may be for the entire two additional years. 230
Exhibit A
Date:

To:

From:

July 1, 2025
Kate Eppler, Richmond
Public Library
Alex Gil
Unity Courier Service Inc.

Account #: C30268
This letter will serve as a Memorandum of Understanding of the Scope of Work between Unity Courier Service, Inc. (hereinafter “Unity”) and the City of Richmond (“City”) from July 1, 2025 to June 30, 2028 This letter is to be construed as an Agreement between parties only and not as a formal contract.

The Scope of Work Agreement consists of the following terms:

I. Services
The purpose of the services outlined in this Scope of Work Agreement is for the transportation of bibliographic materials between City and the campuses listed in Appendix 1: Participating Campuses. Unity agrees to:

1. Provide one campus stop per day for the pick-up and delivery of all materials.

2. Provide overnight delivery service between all participating California campuses.

3. Designate a representative who shall serve as the contact for each campus with respect to any questions or problems that may arise during the term of this Scope of Work Agreement.

City agrees to:

1. Designate one staff member who shall serve as a coordinator for Unity in all matters related to the physical transportation of materials.

2. Provide courier access to all designated pick-up and delivery locations on campus.

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Exhibit A
II. Rates and Payment
City agrees to pay Unity for its transportation services. Unity will send monthly invoices directly to City for verification and payment. All fees are billed in the month of service and shall be due within 30 days after receipt of invoice.

Unity charges will include:

1. Monthly Service Fee as listed in Rate Schedule Table below - One weekday daily campus stop.

Rate Schedule Table
Start Date End Date Monthly Service Fee
July 1, 2025 June 30, 2026 $ 900.00
July 1, 2026 June 30, 2027 $ 953.10
July 1, 2027 June 30, 2028 $ 1009.33
$
$

2. The cost of courier pouches, transport bins, security vaults, and such other items required or requested by City --See Section V. Packaging and Labeling - A. Packaging Options and Replacement Costs for detailed cost information.

3. The cost of cable ties used to secure courier pouches and transport bins--$20.00 per bag of 1,000 cable ties.

4. Holiday Charges for services rendered on the federal holidays listed in Section III.

Holiday Service. 5. For any parking, loading, or vendor permits required to operate on campus.

III. Holiday Service
Unity observes the following federal holidays:

New Years Day Martin Luther King Day Presidents Day
Memorial Day Independence Day Labor Day
Columbus Day Veterans Day Thanksgiving Day
Day after Thanksgiving Day Christmas Day
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Exhibit A
IV. Loss and Damage Coverage
The liability of Unity to City for negligent loss or damage to its property of any shipment or part of a shipment shall be limited to the cost of restoration or repair and/or the face value of items that cannot be restored or repaired provided however, that the maximum liability of Unity shall not exceed $1,000.00 per shipment.

City agrees to:

1. Ensure that every package tendered for transport is properly packaged and the destination clearly marked—See Appendix 2: Packing and Shipping Guidelines.

2. Maintain records of each item contained in any package handled under this Scope of Work Agreement.

3. Notify Unity in writing, within 30 days after the occurrence thereof, of any claim of damage to or loss of any property delivered to Unity for transport, and shall furnish proof thereof in a form satisfactory to Unity or to its insurance carrier. Further, City shall fully cooperate with Unity and its insurance carrier to affect recovery or minimize any loss.

Unity agrees to:

1. Handle all shipments according to the guidelines listed in Appendix 3: Unity Handling Guidelines.

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Exhibit A
V. Packaging and Labeling
Unity will make available for purchase to City a supply of reusable transport bins and courier pouches, into which materials may be placed for shipment. City may utilize other packaging materials, provided such materials meet standard US Post Office guidelines for transportation.

Unity will provide City with access to Unity's customer web portal where City may generate labels to affix to packages. Labels can be generated using plain paper, Avery labels, or Zebra labels.

City will be responsible for costs associated with label generation.

A. Packaging Options and Replacement Costs
10oz Nylon Courier Pouches
Industrial Grade Transport Bins
Outside Dimensions Capacity
Length (inches) Width (inches) Height (inches) Cubic Feet

19.8 13.8 11.8 1.8
Replacement Costs
Quantity Cost/Transport Bin
3+ $ 35.00 each
The above rates do not include tax.

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Nylon Courier Pouches
Outside Dimensions Capacity
Length (inches) Width (inches) Height (inches) Cubic Feet - Gallon 14 18 - - Replacement Costs
Quantity Cost/Courier Pouch Stencil Set-up and Printing 10+ $ 20.00 Included in pouch price
234
Exhibit A
VI. Service Commencement and Right of Termination
Term. The term of this Scope of Work Agreement shall be from July 1, 2025 through June 30, 2028 This Scope of Work Agreement shall be subject to a right of termination by either party hereto delivering to the other written notice not less than 30 days prior to the effective termination date.

Attorneys Fees. If any action becomes necessary to enforce or interpret these terms or conditions, the prevailing party, in addition to actual damages incurred, shall recover all costs and expenses incurred in connection with such action, including reasonable attorneys' fees, costs, interest on past due balances aged greater than ninety (90) days, and expert witness fees.

Amendment. No changes to this Scope of Work Agreement shall be made or be binding upon either Party unless made in writing and signed by both Parties.

Each person signing this Scope of Work Agreement represents that he/she intends to and has the authority to bind his/her respective Party to this Scope of Work Agreement.

Unity Courier Service, Inc. City of Richmond
By: By:

Signed: Signed:

Printed: Printed:

Title: Title:

Date: Date:

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Exhibit A
Appendix 1
Participating Campuses
The purpose of the services outlined in this Agreement is for the transportation of bibliographic materials from Library to the institutions listed below:

Alameda County
Alliant International- Los Angeles
Alliant International- Sacramento
Alliant International- San Diego
Alliant International- San Francisco
Alliant International-Fresno
Alliant International-Irvine
Azusa Pacific University
Berkeley Public
Biola University
California Maritime Academy
Claremont Colleges
Contra Costa County
Fresno Pacific University Main Library
Hayward Public
La Sierra University
Livermore Public
Loma Linda University
Loyola Marymount University
MARINet
Mission College
Mount Saint Mary’s College Chalon Campus
Mount Saint Mary’s College Doheny Campus
Mountain View Public
Oakland Public
Occidental College
Pacific Union College
Palo Alto Public
Pleasanton Public
Point Loma Nazarene University
Redwood City Public
Richmond Public
Sacramento Public
San Diego County Public
San Francisco Public
San Jose Public
San Mateo County Public
Santa Clara Public
Santa Clara University
St. Mary's College
Stockton San Joaquin County Public Library
Sunnyvale Public
University of La Verne
University of Nevada Reno
University of San Francisco
West Valley College
Whittier College
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Exhibit A
Appendix 2
Packing and Shipping Guidelines

1. Books from General Collections will be shipped in bins or pouches as appropriate for the size of the shipment.

2. Books in bins will be packed with appropriate padding to prevent them from shifting within the bin.

3. Books in pouches may be packed in envelopes/jiffy bags for additional protection.

4. Articles may be placed in hard covered folders (such as color-life expanding wallets with grippers) and shipped in pouches.

5. Pouches may be shipped in bins for greater protection.

6. Microfilms and maps will be individually wrapped before shipping in bins. Microfilms will not be shipped in pouches.

7. Audiotapes, CD’s and sound recordings will be placed in a box for shipment with a pouch or bin. LP’s will be sent in bins only.

8. Fragile/damaged items will be tagged prior to shipping in bins and/or pouches.

9. Empty bins and pouches will be returned, empty or not, to their owning library.

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Exhibit A
Appendix 3
Unity Handling Guidelines

1. Pick-ups and deliveries will be made in an appropriate delivery vehicle that ensures the safety of materials being shipped. Materials may not be exposed to climatic conditions that would compromise the items (including exposure to water, extreme heat or extreme cold). Materials must be covered from the elements at all times including during transportation and when waiting for transfers.

2. Bins will be covered in plastic for protection, especially during rain. If items are noticeably wet, Unity will notify the library immediately so that measures can be taken to prevent mold or mildew.

3. Deliveries must be left where they are protected from weather conditions.

4. Bins and pouches must not be thrown or handled in any manner that could damage the materials inside.

5. Bins must not be stacked over five bins high.

6. Unity personnel will be uniformed and display identification badges.

7. Unity vehicles will be appropriately marked and/or display window signage.

8. These guidelines apply to Unity and its subcontractors.

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EXHIBIT B

PAYMENT PROVISIONS

1. COMPENSATION TO CONTRACTOR:
a. Provided Contractor is not in default under this Contract, Contractor shall be compensated in the manner set forth herein.
b. All payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photocopying, meals and travel, etc.). Invoices shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request. c. All City vendors receiving new contracts shall sign up to receive electronic payments through the City’s Automated Clearinghouse (ACH) payments service/provider.

2. SUBMISSION OF INVOICES:

Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:

Attention: City of Richmond Finance/Account Payable
Project Manager: _Christopher Larsen
P.O. Box 4046
Richmond, CA 94804

3. All invoices that are submitted by Contractor shall be subject to the approval of the City Project Manager, _Christopher Larsen , before payments shall be authorized.
a. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.
b. All appropriate permits, certificates, and licenses, including a City business license shall be obtained and maintained for the duration of this Contract before any payment is authorized.

4. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract is executed by the City. The insurance coverage required by this Contract shall be maintained by Contractor for the duration of this Contract and must be in place before any payment is authorized.
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EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. All required written notices shall be delivered: (i) by hand; or (ii) sent by registered, express, or certified mail, with return receipt requested or with delivery confirmation requested from the U.S. postal service; or (iii) sent by overnight or same day courier service at the party’s respective address listed in this Section.

2. Each notice shall be deemed to have been received on the earlier to occur of:
actual delivery or the date on which delivery is refused; or three (3) days after notice is deposited in the U.S. mail or with a courier service in the manner described above (Sundays and City holidays excepted).

3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.

4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:

Christopher Larsen
City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Email: [email protected]

5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:

Unity Courier Service, Inc.

Attn:
7555 N. San Fernando Road
Burbank, CA 91505
Email: [email protected]
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EXHIBIT D

GENERAL CONDITIONS

1. INDEPENDENT PARTIES:

Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor.

The manner and means of conducting the services and tasks are under the control of Contractor except to the extent they are limited by statute, rule or regulation and the express terms of this Contract. No civil service status or other right of employment will be acquired by virtue of Contractor’s services. None of the benefits provided by the City to its employees, including but not limited to unemployment insurance, workers’ compensation plans, vacation and sick leave, are available from the City to Contractor, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-employee relationship from any compensation due to Contractor. Payments of the above items, if required, are the responsibility of Contractor.

2. TIME IS OF THE ESSENCE:

Contractor and the City agree that time is of the essence regarding the performance of this Contract.

3. STANDARD OF CARE:

Contractor agrees to perform all services hereunder in a manner commensurate with the prevailing standards of like professionals or service Contractors, as applicable, in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City.

4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):

Contractor assumes all responsibility for verifying the identity and employment authorization of all of its employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Contractor shall indemnify, defend, and hold the City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Contractor.

5. NON-DISCRIMINATION:

Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, 241
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disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.

6. CITY PROPERTY:
a. Each and every report, draft, work product, map, record, applicable plans, drawings, calculation, data, specification, video, graphic, or any other material or document produced, prepared or caused to be prepared by Contractor pursuant to or in connection with this Contract shall be the exclusive property of the City. b. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 11 below, indemnify, defend and hold the City harmless from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data. c. No report, information or other data given to or prepared or assembled by Contractor pursuant to this Contract shall be made available to any individual or organization by Contractor without prior approval of the City Manager or their designee. d. Contractor shall, at such time and in such form as City Manager or their designee may require, furnish reports concerning the status of services and tasks required under this Contract.

7. RECORDS:
a. Contractor shall maintain complete and accurate records with respect to the services, tasks, work, documents and data in sufficient detail to permit an evaluation of Contractor’s performance under the Contract, as well as maintain books and records related to sales, costs, expenses, receipts and other such information required by the City that relate to the performance of the services and tasks under this Contract (collectively the “Records”).
b. All Records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the Records to the representatives of the City or its designees during regular business hours upon reasonable prior notice. The City has the right to examine and audit the Records, and to make copies or transcripts therefrom as necessary, and to allow inspection of all proceedings and activities related to this Contract. Such Records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained by Contractor for a period of five (5) years after receipt of final payment.
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c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.

8. PERMITS AND LICENSES:

Contractor, at its sole expense, shall obtain and maintain during the term of this Contract, all appropriate permits, certificates and licenses, including a City business license, required in connection with the performance of the services and tasks hereunder.

The failure to obtain such permits and licenses shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.

9. TERMINATION:
a. Termination Without Default. Notwithstanding any provision herein to the contrary, the City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder immediately upon transmission of written notice to Contractor as provided in Exhibit C “Authorized Representatives and Notices”.
b. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Exhibit B; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

10. CONFLICT OF INTEREST:

Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under 243
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this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

11. HOLD HARMLESS:
a. To the fullest extent permitted by law, Contractor shall indemnify, defend (with counsel acceptable to the City) and hold harmless the City, its City Council, boards, commissions, officials, employees, agents and volunteers (“Indemnitees”) from and against any and all loss, damages, liability, obligations, claims, suits, judgments, costs and expenses whatsoever, including attorney’s fees and costs of litigation (“Claims”), arising from or in any manner connected to Contractor’s performance of its obligations under this Contract or failure to comply with any of its obligations under this Contract or out of the operations conducted by Contractor. If the Claims filed against Indemnitees allege negligence, recklessness or willful misconduct on the part of Contractor, Contractor shall have no right of reimbursement against Indemnitees for the costs of defense even if negligence, recklessness or willful misconduct is not found on the part of Contractor. Contractor shall not have any obligations to indemnify Indemnitees if the loss or damage is found to have resulted solely from the negligence or the willful misconduct of the City. The defense and indemnification obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract.
b. This indemnification obligation shall survive this Contract and shall not be limited by any term of any insurance policy required under this Contract; provided however, that if this Contract is for design professional services, this indemnity provision is limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional (as defined in California Civil Code section 2782.8).

12. LIMITATIONS UPON SUBCONTRACTING AND ASSIGNMENT:
a. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.
b. Contractor shall not assign, sublease, hypothecate, or transfer this Contract, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of the City Manager. Contractor shall submit a written request for consent to transfer to the City Manager at least thirty (30) days in advance of the desired transfer.

The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for 244
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money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent. c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or jointventure or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then Contractor shall submit a written request for consent to add subcontractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion. e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor.
f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.”
g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.

13. SAFETY:
a. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor will be solely and completely responsible for conditions of all vehicles owned or operated by Contractor, including the safety of all persons and property during performance of the services and tasks under this Contract.

Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours. In addition, Contractor will comply with all safety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable 245
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federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.
b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.
c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings.

Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.

14. INSURANCE:

Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

15. COMPLIANCE WITH ALL APPLICABLE LAWS:
a. During the term of this Contract, Contractor shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City of Richmond which affect the manner in which the services or tasks are to be performed by Contractor, as well as all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Contractor shall comply with all applicable laws, state and federal and all ordinances, rules and regulations enacted or issued by the City. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50,

2.52, 2.56, and 2.60, if applicable.
b. Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor is required to provide the City with documents and information verifying its compliance with the Living Wage Ordinance. Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance as prescribed in § 2.60.070 of the Municipal Code.
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c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor. d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies. Contractor agrees to abide by the terms and conditions of said policies.

16. INTEGRATED CONTRACT:

The Recitals and exhibits are a material part of this Contract and are expressly incorporated herein. This Contract represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Contract will be effective only by written execution signed by both the City and Contractor.

17. CONFLICTING PROVISIONS:

In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Condition as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

18. FORCE MAJEURE:

Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

19. CONFLICT OF LAW:

This Contract shall be interpreted under, and enforced by the laws of the State of 247
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California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Contract and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Contract (or the successors of those authorities). Any suits brought pursuant to this Contract shall be filed with the courts of the County of Contra Costa, State of California.

20. CLAIMS:

Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

21. INTERPRETATION:

This Contract shall be interpreted as if drafted by both parties.

22. WARRANTY:

If any product is be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

23. SEVERABILITY:

In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

24. AUTHORITY:

City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor, 248
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and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.

25. WAIVER:

The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach. Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payment therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

26. COUNTERPARTS:

This Contract may be executed in any number of counterparts (including by fax, PDF, DocuSign, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.

27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):

The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit G. 249
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EXHIBIT E

SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):
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EXHIBIT F

INSURANCE PROVISIONS

CHECK HERE IF RISK MANAGEMENT HAS APPROVED WAIVING INSURANCE REQUIREMENTS FOR THIS CONTRACT.

1. CERTIFICATES: Before the commencement of the terms of this Contract, and during the entire term of this Contract and any extension or modification thereof, Contractor shall furnish the City’s Risk Manager with certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with coverage requirements set forth by the City and incorporated herein.

Such certificates, which do not limit Contractor’s indemnification, shall also contain substantially the following statement:
“Should any of the above insurance covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall provide thirty (30) days’ advance written notice to the City of Richmond.

Attention: Risk Manager.”
Contractor shall maintain in force at all times during the performance of this Contract all appropriate coverage of insurance required by this Contract with an insurance company licensed to offer insurance business in the State of California with a current A.M. Best’s rating of no less than A:VII or Standard & Poor’s Rating (if rated) of at least BBB unless otherwise acceptable to the City. Contractor shall deliver updated insurance certificates to the City at the address set forth in Exhibit C prior to the expiration of the existing insurance certificate for the duration of the term of Contract.

Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.

2. COVERAGE REQUIREMENTS: The City’s insurance requirements depend upon the type of service being provided and/or the provider. The City’s insurance requirements will fall into one of the following categories (unless otherwise provided by the City):

Consultants and Contractors – Type 1
Professional Services – Type 2
Environmental Risk/Hazardous Waste Material – Type 3
Lease of City Property – Type 4
Vendors, Suppliers, Small Grant Recipients & Nonprofit Organizations – Type 5 Transportation Providers – Type 6
Professional Services Pyrotechnics – Type 7
Cyber and I.T. Risks – Type 8
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The insurance requirements classification applicable to this Contract shall be attached to this Exhibit F and made a part hereof.

3. FAILURE TO SECURE: If Contractor at any time during the term hereof should fail to secure or maintain the foregoing insurance, the City shall be permitted to obtain such insurance in Contractor’s name or as an agent of Contractor and shall be compensated by Contractor for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid.

4. SUFFICIENCY OF INSURANCE: The insurance limits required by the City are not represented as being sufficient to protect Contractor. Contractor is advised to consult Contractor’s insurance broker to determine adequate coverage for Contractor. The coverage and limits shall be (1) the minimum coverage and limits specified in this Contract; or (2) the broader coverage and maximum limits of the coverage carried by or available to Contractor; whichever is greater.

INSERT INSURANCE REQUIREMENTS CLASSIFICATION APPLICABLE TO THIS CONTRACT: (IF NECESSARY, CONFIRM WITH RISK MANAGER)
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EXHIBIT G

SANCTUARY CITY COMPLIANCE STATEMENT
The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”).

Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;
ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Printed Name: Title:

Signed: Date:

Business Entity:
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EXHIBIT B

PAYMENT PROVISIONS

2. SUBMISSION OF INVOICES:

Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:

Attention: City of Richmond Finance/Account Payable
Project Manager: _Christopher Larsen
P.O. Box 4046
Richmond, CA 94804

4. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract is executed by the City. The insurance coverage required by this Contract shall be maintained by Contractor for the duration of this Contract and must be in place before any payment is authorized.
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EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.

4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:

Christopher Larsen
City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Email: [email protected]

5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:

Unity Courier Service, Inc.

Attn:
7555 N. San Fernando Road
Burbank, CA 91505
Email: _
[email protected]
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EXHIBIT D

GENERAL CONDITIONS

1. INDEPENDENT PARTIES:

Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor.

2. TIME IS OF THE ESSENCE:

Contractor and the City agree that time is of the essence regarding the performance of this Contract.

3. STANDARD OF CARE:

4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):

5. NON-DISCRIMINATION:

Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, 256
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disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.

7. RECORDS:
a. Contractor shall maintain complete and accurate records with respect to the services, tasks, work, documents and data in sufficient detail to permit an evaluation of Contractor’s performance under the Contract, as well as maintain books and records related to sales, costs, expenses, receipts and other such information required by the City that relate to the performance of the services and tasks under this Contract (collectively the “Records”).
b. All Records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the Records to the representatives of the City or its designees during regular business hours upon reasonable prior notice. The City has the right to examine and audit the Records, and to make copies or transcripts therefrom as necessary, and to allow inspection of all proceedings and activities related to this Contract. Such Records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained by Contractor for a period of five (5) years after receipt of final payment.
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c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.

8. PERMITS AND LICENSES:

10. CONFLICT OF INTEREST:

Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under 258
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this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for 259
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money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent. c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or jointventure or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then Contractor shall submit a written request for consent to add subcontractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion. e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor.
f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.”
g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.

Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours. In addition, Contractor will comply with all safety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable 260
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federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.
b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.
c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings.

Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.

14. INSURANCE:

Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

2.52, 2.56, and 2.60, if applicable.
b. Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor is required to provide the City with documents and information verifying its compliance with the Living Wage Ordinance. Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance as prescribed in § 2.60.070 of the Municipal Code.
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c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor. d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies. Contractor agrees to abide by the terms and conditions of said policies.

16. INTEGRATED CONTRACT:

17. CONFLICTING PROVISIONS:

18. FORCE MAJEURE:

19. CONFLICT OF LAW:

This Contract shall be interpreted under, and enforced by the laws of the State of 262
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20. CLAIMS:

21. INTERPRETATION:

This Contract shall be interpreted as if drafted by both parties.

22. WARRANTY:

23. SEVERABILITY:

24. AUTHORITY:

City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor, 263
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and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.

25. WAIVER:

26. COUNTERPARTS:

27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):

The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit G. 264
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EXHIBIT E

SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):
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EXHIBIT F

INSURANCE PROVISIONS

CHECK HERE IF RISK MANAGEMENT HAS APPROVED WAIVING INSURANCE REQUIREMENTS FOR THIS CONTRACT.

Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.

Consultants and Contractors – Type 1
Professional Services – Type 2
Environmental Risk/Hazardous Waste Material – Type 3
Lease of City Property – Type 4
Vendors, Suppliers, Small Grant Recipients & Nonprofit Organizations – Type 5 Transportation Providers – Type 6
Professional Services Pyrotechnics – Type 7
Cyber and I.T. Risks – Type 8
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The insurance requirements classification applicable to this Contract shall be attached to this Exhibit F and made a part hereof.

INSERT INSURANCE REQUIREMENTS CLASSIFICATION APPLICABLE TO THIS CONTRACT: (IF NECESSARY, CONFIRM WITH RISK MANAGER)
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EXHIBIT G

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Printed Name: Title:

Signed: Date:

Business Entity:
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Unity Contract - City of Richmond
Final Audit Report 2026-03-31
Created: 2026-03-31
By: Alexa Munoz ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAAKMZtM7G8iHVbQWsgD7cDT-Z-bZmDbHYB "Unity Contract - City of Richmond" History
Document created by Alexa Munoz ([email protected])
2026-03-31 - 9:36:33 PM GMT
Document emailed to Jeffrey Monroe ([email protected]) for signature 2026-03-31 - 9:36:39 PM GMT
Email viewed by Jeffrey Monroe ([email protected])
2026-03-31 - 9:40:54 PM GMT
Document e-signed by Jeffrey Monroe ([email protected]) Signature Date: 2026-03-31 - 9:43:00 PM GMT - Time Source: server Agreement completed.
2026-03-31 - 9:43:00 PM GMT
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Page 1 of 6 ends

April 28, 2026
Library and Community Services
Public Works
DATE: April 28, 2026
TO: Mayor Martinez and Members of the City Council
FROM: LaShonda White, Deputy City Manager, Community
Services Department
Gabino Arredondo, Project Manager II
SUBJECT: Contract Amendment No. 3 with Charleston Mobility for Electric Bikeshare Operations
FINANCIAL IMPACT: The proposed $390,000 expenditure is funded by the approved fiscal year 2025-2026 Environmental and
Community Investment Agreement (ECIA) Transportation
Budget, consistent with the First Mile/Last Mile
Transportation Strategic Plan. Sufficient appropriations are available in the designated project accounts (Account Strings: 11785051-400201-2A109/(TCC) 13761019-
400201-16G20).

PREVIOUS COUNCIL
ACTION:

June 4, 2019
July 20, 2021
August 24, 2022
September 12, 2023
January 28, 2025
July 1, 2025

STATEMENT OF THE
ISSUE:

To keep the City of Richmond E-Bike share program
operating, funding in the contract needs to be increased to cover past and future invoices till the end of the FY and allow time for direction to the future of the program during the development of the Fiscal Year 2026/2027
budget. City staff is requesting City Council approval to execute a third contract amendment with provider
Charleston Mobility (DBA Ride Today).

AGENDA
REPORT
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April 28, 2026
RECOMMENDED ACTION: APPROVE a third contract amendment with Charleston Mobility in an amount not to exceed $390,000 for a total not-to-exceed contract amount of $3,540,341, to support the continued operation of the citywide electric bikeshare program till the end of the fiscal year to allow time to determine the future of the program during the Fiscal
Year 2026-27 budget process; and APPROPRIATE
$390,000 from the Environmental and Community
Investment Agreement (ECIA) Transportation budget to
cover the cost of the contract amendment – Public
Works/Community Services (Gabino Arredondo 510-620-
6606/LaShonda White 510-620-6828).

DISCUSSION
Since 2018, the City of Richmond has operated an electric bikeshare program to provide resident access to electric bikes via bike hubs located throughout the City. The goal of the electric bikeshare program is to expand electric bicycle (e-bike) access through e-bike sharing and education, and to facilitate multimodal transportation in connection with transit and other regional electric bikeshare operators. As previously appropriated funds for the service provider Ride Today are nearly exhausted, City Staff are requesting $390,000 in additional funding from ECIA Transportation Budget to allow services to continue operation until the end of the fiscal year.

PROGRAM HISTORY
On July 18, 2018, the City of Richmond and the Metropolitan Transportation Commission (MTC) entered a grant funding agreement in the amount of $1,024,000 to fund the Bike Share Capital Program to plan and operate a pilot electric bikeshare program. The program was to fund a total of 250 e-bikes, to be stationed at 25 bike hubs located throughout the City. In June 2020, the Richmond Transportation Division successfully launched this pilot electric bikeshare program with bikeshare contractor Bolt Mobility.

Emergency Contract
In July 2022, Richmond’s bikeshare contractor Bolt Mobility abruptly ceased operations within several national markets. Approximately 60 e-bikes were abandoned at various hubs throughout the City, and Bolt Mobility defaulted on their local warehouse lease containing over 150 additional e-bikes and hub equipment. In response, City Council approved an emergency sole-source contract for $345,000 with micromobility firm Charleston Mobility, also known as Ride Today, on August 19, 2022, to save the remaining equipment and relaunch the program as soon as possible. This effort limited deployment to a maximum of 100 e-bikes to allow time for program stabilization, equipment repair, community engagement, strategic growth planning, and evaluation of the previous program’s effectiveness.
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April 28, 2026
Transformative Climate Communities

Additionally, the electric bikeshare program was included as part of the City’s Transformative Climate Communities (TCC) grant application to the Strategic Growth Council (SGC) to expand bikeshare access in the underserved neighborhoods of Iron Triangle, Santa Fe, and Coronado (TCC Project Area’). In October 2022, the City and its partners were awarded a $35 million TCC grant, including a total of $998,979.21 to support an expanded bikeshare program through July 2028. This funding included additional e-bikes and hubs, as well as a full-time Community Engagement Manager position to increase awareness and use from residents of these neighborhoods through direct engagement at community events.

PROGRAM RELAUNCH AND CONTINUED FUNDING
The City and Ride Today had a soft launch in September 2023 which included four (4) bike hubs, and 27 deployed e-bikes, with the official launch in February 2024. To support continued operation, on November 20, 2024, the ECIA Transportation Committee received a presentation from Ride Today staff on the bikeshare partnership with the City and approved a recommendation to City Council for $577,484 in ECIA funds to sustain the program for an additional eight (8) months.

At the time of the second contract amendment, a total of 12 bike hubs were installed and in use within the City. As part of the contract amendment, Ride Today anticipated installation of an additional 10 bike hubs with an additional 50 e-bikes in circulation; since the contract amendment, no additional bike hubs have been installed. Additionally, Ride Today notified the City that a government grant funding team was hired in Washington, D.C. with a focus on locating and applying for grant funding; however, the City has not been contacted by this grant team and has not been notified that additional funds have been secured to-date.

On July 1, 2025, the City Council approved a second amendment to the contract with Ride Today and appropriated $410,000 in ECIA funds to support continued program operations for an additional six (6) months.

PROGRAM METRICS
As of December 2025, there are 12 electric bikeshare hubs, including 7 hubs in the TCC Project Area. Additional metrics are listed below in Table 1.

Table 1. Ride Today Program Metrics
Measure July 1, 2025, through
December 4, 2025 To-date a
Registered users in Richmond b 889 new sign-ups
4,238 registered users
(includes new FY25-26
users)
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April 28, 2026
Total trips 578 trips 4,175 trips
Average total trips per day 3.7 trips/day 5.3 trips/day Users who took at least one trip b 200 users 2,021 users Percent of total registered users
who took at least one trip b

4.7% of registered
users

47.7% of
registered users
Repeat users (i.e., users who took
more than one trip)
72 users 723 users
Percent of total registered users
that used bikeshare program more
than once

1.7% of
registered users

17.1% of
registered users
Average # of trips per registered
user b

0.65 trips 0.99 trips
Average # of trips per user who
took at least one trip b

2.89 trips 2.07 trips
Average distance per trip 2.08 miles/trip 2.27 miles/trip Average time per trip 34.4 minutes/trip 37.5 minutes/trip Total CO2 emission reductions
(metric tons) 0.52 metric tons 4.11 metric tons
Positive experience during
ridership 87% 86%
Total City expenditures for
Ride Today c
$261,316.36 $2,777,771.07
Cost to City per tripc $452.10/trip $665.33/trip
Cost to City per user who took at
least one trip during period c
$1,306.58/user $1,374.45/user
Cost to City per ton of CO2
reduced c
$501,566.91/ton of
CO2 reduced
$675,281.65/tons of CO2
reduced
a Data is from program launch in September 2023 through December 4, 2025. b Users who register on Ride Today’s platform may not necessarily end up using the program.

Therefore, this data distinguishes between registered users and users who took at least one trip. c These data include ECIA and TCC funding sources. However, Ride Today has not submitted a TCC-specific invoice since March 2025; therefore, TCC-associated rideshare program costs after March 2025 have not been included here and the presented data is an underestimate of total costs. TCC staff anticipate submission of these late invoices and estimate a total additional cost of approximately $110,000.00. Additionally, these data do not include the initial MTC grant of $1,024,000 which was paid to Bolt Mobility for initial program launch and operations.

As shown in Table 1 above, 4,238 users have registered on Ride Today’s platform, and 4,175 total trips have been taken by users. Of registered users, 2,021 users (47.7%) have taken at least one trip, and 723 users (17.1%) have taken more than one trip. For the period between July 1, 2025, and December 4, 2025, 200 users (4.7%) took at least one trip, and 72 users (1.7%) took more than one trip.
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April 28, 2026
Free Voucher Program
To increase community outreach and encourage ridership, Ride Today began distributing free prepaid ride vouchers to residents of the TCC Project Area in March 2024 through community events and tabling efforts. Each voucher was loaded with an average of $89 in ride credit for recipients to use toward rides.

As of December 2025, a total of 1,478 vouchers had been distributed and activated in user accounts, representing approximately $125,960 in available ride credits. However, only $15,790.63 (13%) of those credits had been redeemed. The funding request includes expenditures related to vouchers issued and not redeemed.

CO2 reduction
By providing an alternative mode of transportation for riders, the bikeshare program reduces vehicle trips and associated greenhouse gas emissions such as CO2. As shown in Table 1, total rides resulted in CO2 emission reductions of approximately 4.11 tons.

Because CO₂ mixes evenly throughout the atmosphere and causes global climate impacts regardless of where it is emitted, it is considered a global—not local—pollutant.

Therefore, the damages of CO₂ emissions are typically valued using a Social Cost of Carbon that reflects worldwide impacts (e.g. damages associated with increasing global temperatures and sea level rise) rather than local exposure. In November 2023, the EPA published a report estimating the social cost of one ton of CO₂ emissions at $209.441. Therefore, total CO₂ emission reductions from the bikeshare program can be associated with an estimated $860.79 reduction in damages globally.

CONTINUED FUNDING AND FUTURE OF THE PROGRAM
Although customers pay a fee to ride the electric bikes, Ride Today is not financially viable without continued financial support from the City. The program has been funded through the ECIA Grant Funds; however, these funds are in their last year of existence. In order to keep the City of Richmond E-Bike share program operating and pay any outstanding invoices, funding in the contract needs to be increased to cover past and future invoices until the end of the FY 2025-26 and allow time for direction to the future of the program during the city budget development process of the Fiscal Year 2026-27 budget. After detailed review and reconciliation of the current contract and budget, City staff realized that there were minimal funds remaining to cover the costs of the City-wide portion of the e-bike program, as the funds available on the contract were allocated to the TCC-portion of the fund. Therefore, City staff is requesting City Council approval to execute a third contract amendment with provider Charleston Mobility (DBA Ride Today).
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April 28, 2026

NEXT STEPS
During the Fiscal Year 2026-2027 budget discussion, City staff will bring a detailed report regarding the future of the e-bike program for City Council consideration. At that time, City Council can determine if the e-bike program should: (1) continue as-is with a limited number of e-bikes and bikehubs, (2) expand to increase the e-bike offerings to additional locations throughout the City, or (3) conclude within the first quarter of FY 2026-27 with the City offering other opportunities for e-bikes and/or other forms of alternative transportation to support first mile-last mile connections.

SYNERGISTIC POLICIES
The Richmond First Mile/Last Mile Transportation Strategic Plan builds upon recent planning efforts that focus on improved transit connectivity, enhanced accessibility, and reduced greenhouse gas emissions.

The Bicycle Master Plan sets forth a blueprint for completion of a 145-mile system of bikeways and support facilities within Richmond. The Plan builds upon the existing system of on street and off-street bicycle facilities throughout the City, focusing on connections between neighborhoods, safe routes to schools and access to major destinations such as employment centers, stores and shops, parks, trails and open space areas. The Plan also includes criteria for defining different types of bicycle facilities, a listing of priority projects, recommendations for increasing the supply of bicycle parking, design standards and education and safety programs. One of the goals includes increasing the number of people of all ages and backgrounds who bicycle for transportation, recreation and health.

DOCUMENTS ATTACHED:

Attachment 1 – Draft - Charleston Mobility Bike Share Contract Amendment 3 Attachment 2 – Charleston Mobility Bike Share Contract Original, Amendment 1 and 2 [Combined]
276
DocID #34720v1

CITY OF RICHMOND

CONTRACT AMENDMENT
The parties to this Contract Amendment do mutually agree and promise as follows:

1. Parties. The parties to this Contract Amendment are the City of Richmond, a public body corporate and politic, and the following named Contractor:

Contractor Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No:

2. Purpose. This Contract Amendment is being entered into to amend the following Contract between City and Contractor (list terms in effect on the date of initial Contract approval):

Department: City Project Manager:

City Project Manager E-mail: City Project Manager Phone No:

Vendor No: Contract No:

Description of Services:

Amendment No. ___ modifies the (check all that apply):

Term Payment Limit Service Plan
Complete the Amendment History page if this Amendment is the 2nd or subsequent amendment.

Community Services - Transportation Gabino Arredondo [email protected] 510.620.6606 15552 6711 Amended contract for continued electric bike share program operations. 3 Charleston Mobility, LLC 433 Bishop Street, Suite B1 Atlanta, GA 30318 David Touwsma 4042299889 [email protected] 4006-3371 Delaware September 19, 2023 September 19, 2023 September 19, 2028 $2,162,857.00 277
DocID #34720v1 Modified January 14, 2025

5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section

7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.

By: _______________________________
City Clerk
Approved as to form:

AMENDMENT PROVISIONS (AMENDMENT HISTORY)
If no prior amendments, skip to next page.

The first Contract Amendment was approved by City Council or executed by the City Manager on ______________________ for one or more of the following provisions (check those that apply):

Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The second Contract Amendment was approved by City Council or executed by the City Manager on _________________________ for one or more of the following provisions (check those that apply):

Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The third Contract Amendment was approved by City Council or executed by the City Manager on _______________________ for one or more of the following provisions (check those that apply):

Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The fourth Contract Amendment was approved by City Council or executed by the City Manager on ________________________ for one or more of the following provisions (check those that apply):

Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The fifth Contract Amendment was approved by City Council or executed by the City Manager on ________________________ for one or more of the following provisions (check those that apply):

Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The sixth Contract Amendment was approved by City Council or executed by the City Manager on _______________________ for one or more of the following provisions (check those that apply):

Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
January 28, 2025 577,484.00 2,740,341.00 July 1, 2025 410,000.00 3,150,341.00 April 28, 2026 390,000 3,540,341 279
DocID #34720v1 Modified January 14, 2025

AMENDMENT PROVISIONS (TERM, PAYMENT LIMIT AND/OR SERVICE PLAN) Check all that apply:

TERM

PAYMENT
LIMIT

Professional Services
Type 2 – Page 1 of 3
Revised: September 2011
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).

3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.

6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)
Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to SelfInsure, signed by the California Department of Industrial Relations and SelfInsurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.

General Liability
(primary and excess limits
combined)
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
281
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 2 of 3
Revised: September 2011
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

PROJECT COST REQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o

Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.

Required Policy Conditions
Additional Insured Endorsement Applicable to General Liability coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not exclude products and completed operations coverage. If it does, then CG 20 37 (10/01) is also required.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies. 282
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 3 of 3
Revised: September 2011
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.

Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin.

The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
283
ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED?

INSR ADDL SUBR

LTR INSD WVD
PRODUCER CONTACT NAME: PHONE FAX
(A/C, No, Ext): (A/C, No): E-MAIL ADDRESS:

INSURER A :

INSURED INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F :

POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS

AUTOMOBILE LIABILITY

UMBRELLA LIAB

EXCESS LIAB WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE $ DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRO- POLICY JECT LOC PRODUCTS - COMP/OP AGG OTHER: $ COMBINED SINGLE LIMIT
(Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) $
$ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $
If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT INSURER(S) AFFORDING COVERAGE NAIC #

COMMERCIAL GENERAL LIABILITY
Y / N
N / A
(Mandatory in NH)

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

CERTIFICATE HOLDER CANCELLATION
ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
$
$
$
$
$
The ACORD name and logo are registered marks of ACORD
10/17/2025
(763) 271-1759
15792
Charleston Mobility LLC
433 Bishop St NW
Unit #B1
Atlanta, GA 30318
35351
22985
A 1,000,000
X B0180PN2509950 9/18/2025 9/18/2026 100,000
5,000
1,000,000
2,000,000
2,000,000
B 2,000,000
X XS F405960 9/18/2025 9/18/2026 2,000,000
C
QWC1496779 10/17/2025 10/17/2026 1,000,000 Y 1,000,000
1,000,000
D Cyber Liability ESN0040278291 3/10/2025 Aggregate 1,000,000 The City of Richmond, its officers, officials, employees, agents and volunteers are included as an Additional Insured under the General Liability on a Primary/Non-Contributory basis when required by written contract. Excess Liability policy follows form over the General Liability as respects to additional insureds (on a primary/non-contributory basis including completed operations).

City of Richmond
CHARMOB-01 CTRAETOW
Christensen Group, Inc.
9855 W 78th Street
Suite 100
Eden Prairie, MN 55344-8004
Kate Ergen
[email protected]
Underwriters At Lloyds London
Great American Risk Solutions Surplus Lines Ins Co
Sequoia Insurance Company
CFC Underwriting
X
3/10/2026
X
X
X
X X
284
FORM NUMBER:

EFFECTIVE DATE:

The ACORD name and logo are registered marks of ACORD

ADDITIONAL REMARKS

ADDITIONAL REMARKS SCHEDULE
FORM TITLE:

Page of

THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, ACORD 101 (2008/01)
AGENCY CUSTOMER ID:

LOC #:

AGENCY NAMED INSURED

POLICY NUMBER

CARRIER NAIC CODE
© 2008 ACORD CORPORATION. All rights reserved.

Christensen Group, Inc.

CHARMOB-01
SEE PAGE 1
1 SEE PAGE 1
ACORD 25 Certificate of Liability Insurance
1 SEE P 1
Charleston Mobility LLC
433 Bishop St NW
Unit #B1
Atlanta, GA 30318 SEE PAGE 1 Fulton

CTRAETOW
1 SLT Wording
This contract is registered and delivered as a surplus line coverage under the Surplus Line Insurance Law, O.C.G.A. Chapter 33-5. 285
Submission #: 1300321-1
Subject: Binder
Insurance Company: Great American Risk Solutions Surplus Lines Insurance Company (Non-admitted) Rated A+ by A.M. Best
Named Insured: Ride Today US LLC
Mailing Address: 433 Bishop St NW Ste B1
Atlanta, GA 30318-4354
Policy Term: September 18, 2025 to September 18, 2026
Policy Number: XS F405960
Coverage: Excess Liability Claims-Made - EXS
Retro Date: Inception
Limits: $2,000,000 Each Occurrence
$2,000,000 Aggregate Limit (Where Applicable)
In Excess of Primary Limits
Primary Limits: Commercial General Liability
Controlling Underlying Insurance
Howden
Each Occurrence $1,000,000
General Aggregate $2,000,000
Products & Completed Operations Aggregate $2,000,000
Personal & Advertising Injury $1,000,000
Premium: Premium Excluding TRIPRA
Premium for TRIPRA
Premium Total
Rate: Flat Charge
Terms and Conditions
Policy Form:

Specimen Packet
Georgia Surplus Lines Notification - GASN (05/20)
Commercial Excess Policy Declarations - EXS6000 (06/19) Forms and Endorsements Schedule - UMX6002 (06/19)
Commercial Excess Policy - EXS0001 (06/19)
Amendment - Limits of Insurance - Defense Within Limits - Following Form - RSX7444 (04/25)
Amendment - Supplementary Payments-Defense Costs-Right to Reimbursement - RSX7398 (07/23)
1300321

286
Premises:

Dock to dock bike sharing
Description of Operation(s), Product(s), or Work:
e-bikes altered or manufactured to exceed 28mph with pedal or throttle assist Amendment of Condition - Maintenance of Underlying Insurance - EXS4022 (06/19) Excess Follow Form Endorsement - Claims-Made - RSX7426 (05/24) General Service of Suit Endorsement - RSM7122 (01/25)
Global Sanction Endorsement - IL7324 (07/21)
In Witness Clause - IL7268 (09/09)
Named Insured - RSM7115 (06/22)
Non-Drop Down for Loss Not Covered - RSX7441 (12/23)
Schedule of Underlying Insurance - UMX6003 (06/19)
Additional Insureds - RSX7434 (11/23)
Anti-Stacking - RSX7430 (11/23)
Limitation of Coverage to Designated Premises, Project or Operation - RSX7276 (10/22)
Access or Disclosure of Confidential or Personal Material or Information - Exclusion - EXS2001 (12/23)
Aircraft Products and Grounding Liability Exclusion - UMX2005 (06/19) Biometric Liability - Exclusion - EXS2119 (02/24)
Care, Custody or Control - Real or Personal Property - Exclusion - EXS2013 (06/19) Cyber Incident - Exclusion - UMX2116 (12/23)
Exclusion - Abuse or Molestation - RSX7264 (11/23)
Exclusion - Aircraft Liability Including Unmanned Aircraft - RSX7293 (11/22) Exclusion - Assault, Battery or Assault and Battery - RSX7253 (08/22) Exclusion - Auto Liability - RSX7413 (06/23)
Exclusion - Claims or Suits Alleging Infringement of Intellectual Property or Unfair Competition - RSX7395 (07/23)
Exclusion - Cross Suits Liability - Any Named Insured Against Any Other Named Insured and Any Additional Insured Against Any Other Additional Insured - RSX7252 (11/24)
Exclusion - Designated Operations, Products, or Work - RSX7530 (02/25) Exclusion - Electronic Data - EXS8017 (10/23)
Exclusion - Employers Liability - RSX7263 (08/22)
Exclusion - Employment Related Practices - RSX7331 (01/23) Exclusion - ERISA - RSX7247 (07/22)
Exclusion - Firearms or Weapons - RSX7329 (02/24)
Exclusion - Human Trafficking - RSX7299 (11/22)
Exclusion - Installation - RSX7287 (10/22)
Exclusion - Metal Gas, Fume and Metal By-Product - RSX7275 (10/22) Exclusion - Monitoring Services and Operations - RSX7517 (10/24) Exclusion - New York Construction or Contracting Operations - RSX7266 (06/22) Exclusion - Perfluoroalkyl or Polyfluoroalkyl Substances (PFAS) - RSX7339 (03/23) Exclusion - Pre-Existing Damage - RSX7267 (07/22)
Exclusion - Professional Liability Errors and Omissions - RSX7268 (07/22) Exclusion - Recording and Distribution of Material or Information in Violation of Statues or Common Law - RSX7407 (05/23)
Exclusion - Wildfire - RSX7352 (01/23)
Liability Arising Out of Lead - Exclusion - EXS2051 (06/19) Nuclear, Biological, or Chemical Exclusion - UMX2058 (06/19) Organic Pathogens - Exclusion - EXS2062 (06/19)
Silica or Related Dust - Exclusion - EXS2072 (06/19)
Uninsured/Underinsured Motorists - Exclusion - EXS2065 (06/19) Violation of Law Addressing Data Privacy - Exclusion - UMX2117 (12/23) War Liability - Exclusion - EXS2066 (06/19)
Certified Acts of Terrorism - Exclusion - UMX1017 (06/19) 1300321

287
Disclosure Pursuant to Terrorism Risk Insurance Act Rejection of Offer - UMX1013 (09/20)
Subjectivities:

We require the Completed Surplus Lines Filing Confirmation for taxation or fee purposes in: AL, FL, GA, IA, KS, LA, MA, MI, MS, MO, MT, NH, NJ, NY, NC, OK, RI, SC, SD, TN.

We require the Surplus Lines State Notification to the Insured to be completed and/or signed when required as attached to the policy
Flat cancellations are not permitted on any binders
Binders are subject to the minimum retained premium
Primary carrier(s) must have 'A VI' or better A.M. Best Rating Underlying policies must have defense costs in addition to the limits of liability Subject to conditions outlined in proposal
Copies of all underlying policies to be received within 90 days Premiums are Deposit Premiums
Minimum Premiums are 100% of the Advance Premium
Minimum Retained Premium: 25%
Subject to no known loss letter for past five years or number of years in business if less than five.

Subject to no known loss letter for past five years or number of years in business if less than five.

This binder is for informational purposes only. The actual coverages, terms and conditions offered herein may be more restrictive than those requested on your application.

We cannot schedule workers compensation and employers liability policies as underlying policies on umbrella or excess liability policies for Professional Employment Organizations (PEOs) 1300321

288
PLEASE READ THIS CAREFULLY.

GEORGIA SURPLUS LINES NOTIFICATION

THIS CONTRACT IS REGISTERED AND DELIVERED AS A SURPLUS LINES COVERAGE UNDER THE SURPLUS LINES INSURANCE LAW. O.C.G.A. CHAPTER 33-5.

FREQUENTLY ASKED QUESTIONS ABOUT YOUR

SURPLUS LINES POLICY
Your broker has placed the insurance you requested in the "surplus lines market" with one or more surplus lines insurers.

By definition, such surplus lines insurers are not licensed in the state, but this does not mean that the transaction is not regulated. The surplus lines market is an insurance marketplace that is established for the purpose of insuring unique or hard to place risks. Some of the rules that apply to surplus lines insurance policies and surplus lines insurance companies differ from those that govern coverage obtained from insurance companies licensed in your state. In order for you to better understand the surplus lines market and the rights you have in a surplus lines transaction, the following material is provided.

Please read this brochure carefully, and should you have any questions after reading the material, do not hesitate to ask your broker. If you wish further information, please contact the Regulatory Services Division, Room 604 West Tower, 2 Martin Luther King, Jr. Drive, Atlanta, Georgia 30334 or (404) 656-2074 or toll free at (800) 656-2298 (request Regulatory Services Division).

WHAT IS A SURPLUS LINES POLICY?
A surplus lines policy is a policy placed with an insurer that is not licensed (or 'admitted') in this state, but is nonetheless eligible to provide insurance on property or liability insurance protection to citizens of this state through specially licensed agents or brokers known as surplus lines brokers.

WHY AM I GETTING COVERAGE FROM A
SURPLUS LINES INSURER?
Your agent or broker may have been unable to obtain the coverage you requested from insurance companies licensed in this state, but was able to obtain coverage from an eligible surplus lines insurance company. The reason for your agent or broker's action is that the risk or property for which you sought coverage may be unique or have certain risk characteristics that caused licensed insurers to decline to write the policy. In circumstances where licensed insurers will not write the risk, your broker is authorized by state law or regulation to obtain the coverage from a 'surplus lines' insurer.

SINCE THE SURPLUS LINES INSURER IS UNLICENSED,
IS THE TRANSACTION UNREGULATED?
Surplus lines transactions are regulated by state law that require that surplus lines policies be procured only by specially licensed brokers. These are called surplus lines brokers and they are authorized to transact business with certain unlicensed insurers that meet financial and other eligibility standards set by the state. These insurers are known as surplus lines insurers. Your agent may have worked with a licensed surplus lines broker in securing your policy.

Alternatively, your agent may hold a surplus lines broker's license.

IS MY SURPLUS LINES POLICY COVERED BY THE STATE
GUARANTY OR INSOLVENCY FUND?
No. There is no guaranty fund for coverage for surplus lines policies. The guaranty fund, which provides payments in the event that your insurance company becomes insolvent, only covers policies of licensed insurers.

GASN_ 05 20 (Page 1 of 2) 289

HOW IS THE RATE OR PRICE OF A SURPLUS LINES
POLICY DETERMINED?
The rate or premium charged for a surplus lines policy is determined by the surplus lines insurer. As unlicensed insurers, surplus lines insurers do not file their rates or premiums with the state for review or approval.

DOES THE GEORGIA DEPARTMENT OF INSURANCE

REVIEW OR APPROVE THE TERMS AND
CONDITIONS OF THIS POLICY?
Pursuant to O.C.G.A. section 33-5-21.1, policies of surplus lines insurers are not reviewed or approved by the Georgia Department of Insurance.

CAN MY POLICY BE RENEWED OR EXTENDED?
Your surplus lines policy may or may not be renewed or extended when the policy expires. An extension of the policy coverage will be dependent upon the continued unavailability of the policy coverage from insurers licensed in this state and the willingness of the surplus lines insurer to continue to accept the risk. Since a surplus lines policy is generally not subject to the same notice requirements as a policy issued by a licensed insurer, notice of a premium increase for a new policy term or the company's intent not to extend the policy at the same terms and conditions might not be provided until close to the date the policy expires. Therefore, you should keep in contact with your agent or broker, particularly as the expiration of the policy term nears, to ascertain the status of the policy and to assure continuity of coverage.

Jake Malter

NAME OF BROKER OR AUTHORIZED REPRESENTATIVE
GASN_ 05 20 (Page 2 of 2) 290

CITY OF RICHMOND

STANDARD CONTRACT
Department: Project Manager:

Project Manager E-mail: Project Manager Phone No:

PR No: Vendor No: P.O./Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond (herein referred to as the “City”) and the following named Contractor:

Company Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No: / Expiration Date:

A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:] ,
[ ] other [specify:]

2. Term. The effective date of this Contract is and it
terminates unless terminated as provided herein.

3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $ . City shall not pay for services that exceed
the Contract Payment Limit unless a contract amendment has been approved by the City Council or City Manager.

4. Contractor’s Obligations. Contractor shall provide those services and carry out that work described in the Service Plan (Exhibit A) which is attached hereto and is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

5. City's Obligations. City shall make to the Contractor those payments described in the Payment Provisions (Exhibit B) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

Transportation Denée Evans
[email protected] 621-1718
Electric Bike Share Operations and expansion

CHARLESTON MOBILITY, LLC
433 BISHOP STREET, SUITE B1
ATLANTA, GA 30318

DAVID TOUWSMA
(404) 229-9889 [email protected]
40063371 December 31, 2023

DELAWARE
September 19, 2023
September 19, 2028
2,162,857.00
✔
15552 6711
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Managing Partner
9/19/23
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292
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DocID #34720v1

CITY OF RICHMOND

CONTRACT AMENDMENT
The parties to this Contract Amendment do mutually agree and promise as follows:

1. Parties. The parties to this Contract Amendment are the City of Richmond, a public body corporate and politic, and the following named Contractor:

Contractor Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No:

2. Purpose. This Contract Amendment is being entered into to amend the following Contract between City and Contractor (list terms in effect on the date of initial Contract approval):

Department: City Project Manager:

City Project Manager E-mail: City Project Manager Phone No:

Vendor No: Contract No:

Description of Services:

Amendment No. ___ modifies the (check all that apply):

Term Payment Limit Service Plan
Complete the Amendment History page if this Amendment is the 2nd or subsequent amendment.

Community Services - Transportation Gabino Arredondo [email protected] 510.620.6606 15552 6711 Amended contract for continued electric bike share program operations 2 Charleston Mobility, LLC 433 Bishop Street, Suite B1 Atlanta, GA 30318 David Touwsma 4042299889 [email protected] 4006-3371 Delaware September 19, 2023 September 19, 2023 September 19, 2028 $2,162,857 Docusign Envelope ID: 4E64F14D-1042-4A28-AC66-D0C1BF1D389F Docusign Envelope ID: 35FC0C1C-4E29-4DAF-98A6-98ECB0EA6B74 325
DocID #34720v1 Modified January 14, 2025