Agenda — Richmond City Council, May 5, 2026 (part 2 of 6)

File Folder: 2748706
5 Honda CR-V
6 Honda Pilot
7 Hyundai Sonata
8 Kia Optima
9 Mitsubishi Galant
10 Nissan Altima
11 Nissan Maxima
12 Nissan Versa
13 Toyota Camry
14 Toyota Prius (hybrid)
15 Toyota Venza

SPORT UTILITY VEHICLE/CROSSOVER
16 Buick Enclave
17 Dodge Durango
18 Chevrolet Equinox
19 Chevrolet Chevrolet Suburban
20 Chevrolet Chevrolet Tahoe
21 Chevrolet Chevrolet Traverse
22 Ford Ford Edge
23 Ford Ford Escape
24 Ford Ford Expedition
25 Ford Ford Explorer
26 GMC Acadia
27 GMC Terrain
28 GMC Yukon
29 GMC Yukon XL
30 Hyundai Palisade
31 Hyundai Santa Fe
32 Hyundai Tucson
33 Jeep Compass
34 Jeep Grand Cherokee
35 Jeep Patriot
36 Jeep Renegade
37 Jeep Wagoneer
38 Kia Sorento
39 Kia Sportage
40 Kia Telluride
41 Mazda CX-5
42 Nissan Armada
43 Nissan Murano
44 Nissan Pathfinder
45 Nissan Rogue
46 Toyota 4-Runner
47 Toyota Highlander
48 Toyota Rav-4
49 Toyota Sequoia
198
County of Orange
Sheriff-Coroner
MA-060-25010600
Car Rental Services

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ATTACHMENT B - PAYMENT AND COMPENSATION

1. Compensation:

This is a firm fixed fee Contract between County and Contractor for Car Rental Services as set forth in Attachment A, “Scope of Work”.

Contractor agrees to accept the specified compensation as set forth in this Contract as full payment for performing all services and furnishing all staffing and materials required, for any reasonably unforeseen difficulties which may arise or be encountered in the execution of the services until acceptance, for risks connected with the services, and for performance by Contractor of all its duties and obligations hereunder. Contractor shall only be compensated as set forth herein for work performed in accordance with the Scope of Work. County shall have no obligation to pay any sum in excess of the fixed rates specified herein unless authorized by amendment in accordance with Articles "Changes" and "Amendments" of County Contract Terms and Conditions, which may require approval by the County Board of Supervisors.

2. Fees and Charges:

A. County will pay the fees and charges in accordance with the provisions of this Contract. Payment shall be as follows:

Contractor shall provide the following vehicle make and model or similar:

SEDANS Monthly Rate
Item No. Make Model
1 Buick Regal $1,146.80
2 Chevrolet Camero $1,328.14
3 Ford Mustang $1,328.14
4 Honda Civic (hybrid) $1,611.19
5 Honda CR-V $1,315.00
6 Honda Pilot $1,375.00
7 Hyundai Sonata $1,146.80
8 Kia Optima $1,146.80
9 Mitsubishi Galant $1,146.80
10 Nissan Altima $1,146.80
11 Nissan Maxima $1,146.80
12 Nissan Versa $1,025.00
13 Toyota Camry $1,146.80
14 Toyota Prius (hybrid) $1,611.19
15 Toyota Venza $1,262.82

SPORTS UTILITY VEHICLE/CROSSOVER
16 Buick Enclave $1,328.14
17 Dodge Durango $1,611.19
18 Chevrolet Equinox $1,315.00
19 Chevrolet Chevrolet Suburban $1,375.00
20 Chevrolet Chevrolet Tahoe $1,146.80
21 Chevrolet Chevrolet Traverse $1,146.80
22 Ford Ford Edge $1,146.80
200
County of Orange
Sheriff-Coroner
MA-060-25010600
Car Rental Services

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23 Ford Ford Escape $1,146.80
24 Ford Ford Expedition $1,146.80
25 Ford Ford Explorer $1,025.00
26 GMC Acadia $1,146.80
27 GMC Terrain $1,611.19
28 GMC Yukon $1,262.82
29 GMC Yukon XL $1,328.14
30 Hyundai Palisade $1,611.19
31 Hyundai Santa Fe $1,315.00
32 Hyundai Tucson $1,375.00
33 Jeep Compass $1,146.80
34 Jeep Grand Cherokee $1,146.80
35 Jeep Patriot $1,146.80
36 Jeep Renegade $1,146.80
37 Jeep Wagoneer $1,146.80
38 Kia Sorento $1,025.00
39 Kia Sportage $1,146.80
40 Kia Telluride $1,611.19
41 Mazda CX-5 $1,262.82
42 Nissan Armada $1,328.14
43 Nissan Murano $1,611.19
44 Nissan Pathfinder $1,315.00
45 Nissan Rogue $1,375.00
46 Toyota 4-Runner $1,146.80
47 Toyota Highlander $1,146.80
48 Toyota Rav-4 $1,146.80
49 Toyota Sequoia $1,146.80

MINIVANS
50 Chrysler Pacifica $1,500.00
51 Chrysler Voyager $1,500.00
52 Ford Transit $2,750.00
53 Honda Odyssey $1,500.00
54 Kia Carnival $1,500.00
55 Ram Cargo Van $1,650.00
56 Toyota Sienna $1,500.00
TRUCKS
57 Chevrolet Colorado $1,315.44
58 Chevrolet Silverado $1,399.00
59 Dodge Ram 1500 $1,399.00
60 Ford F-150, 4 Door $1,399.00
61 GMC Canyon $1,315.44
62 GMC Sierra $1,399.00
63 Nissan Frontier (Crew Cab) $1,315.44
64 Nissan Titan $1,399.00
65 Toyota Tacoma $1,315.44
66 Toyota Tundra $1,399.00
201
County of Orange
Sheriff-Coroner
MA-060-25010600
Car Rental Services

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24ft. Box Truck with liftgate $85.00 per day plus tax (100 miles per day and 500 miles per week shall be included). Additional miles at $ .65 per mile. (Box Truck with side door, next day pick-up)
Rental shall be on a month-to-month basis.

Contractor may pass-through the following costs to the County – airport fees (when renting at an airport location) and prorated vehicle licensing fees (VLF). Additionally, when a vehicle is returned with less fuel than at the time of rental, Contractor may charge the County to refuel the vehicle to the level at the time of the rental.

Daily Rate (less than one month): The daily rate for any of the above listed cars shall be prorated; rate per month divided by 30 days.

List all locations/facilities where services and vehicles shall be available:
_________See separate list_________________________________________________ Contractor shall provide a 5% discount on all invoices.

Contract shall not exceed $8,720,424 for the initial term of three (3) years.

3. Price Increase/Decreases:

No price increases will be considered during the first year/term of the Contract. County requires documented proof of cost increases on Contracts prior to any price adjustment. A minimum of 30-days advance notice in writing is required for consideration of such adjustment. No retroactive price adjustments will be considered. All price decreases will automatically be extended to County of Orange. County may enforce, negotiate, or cancel escalating price Contracts or take any other action it deems appropriate, as it sees fit. .

4. Firm Discount and Pricing Structure:

Contractor agrees that no price increases shall be passed along to County during the term of this Contract not otherwise specified and provided for within this Contract.

5. Contractor’s Expense:

Contractor will be responsible for all costs related to photo copying, telephone communications and fax communications while on County sites during the performance of work and services under this Contract.

6. Payment Terms – Payment in Arrears:

Invoices are to be submitted in arrears to the user agency/department to the ship-to address, unless otherwise directed in this Contract. Contractor shall reference Contract number on invoice. Payment will be net 30 days after receipt of an invoice in a format acceptable to County of Orange and verified and approved by the agency/department and subject to routine processing requirements. The responsibility for providing an acceptable invoice rests with Contractor.
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County of Orange
Sheriff-Coroner
MA-060-25010600
Car Rental Services

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Billing shall cover services and/or goods not previously invoiced. Contractor shall reimburse County of Orange for any monies paid to Contractor for goods or services not provided or when goods or services do not meet Contract requirements.

Payments made by the County shall not preclude the right of the County from thereafter disputing any items or services involved or billed under this Contract and shall not be construed as acceptance of any part of the goods or services.

7. Taxpayer ID Number:

Contractor shall include its taxpayer ID number on all invoices submitted to County for payment to ensure compliance with IRS requirements and to expedite payment processing.

8. Payment – Invoicing Instructions:

Payment – Invoicing Instructions: The Contractor will provide an invoice on the Contractor’s letterhead for goods delivered and/or services rendered. In the case of goods, the Contractor will leave an invoice with each delivery. Each invoice will have a number and will include the following information:
a. Contractor’s name and address
b. Contractor’s remittance address, if different from “A” above c. Contractor’s Taxpayer ID Number
d. Name of County Agency/Department
e. Delivery/Service address
f. Contract MA-060-25010600
g. Requisition 1685733
h. Agency/Department’s Account Number
i. Date of order
j. Product/Service description, quantity, and prices
k. Sales tax, if applicable
l. Freight/Delivery Charges, if applicable
m. Total
Invoices and support documentation are to be forwarded to:
203
County of Orange
Sheriff-Coroner
MA-060-25010600
Car Rental Services

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File Folder: 2748706
Sheriff-Coroner Department
Southwest
11 Journey
Aliso Viejo, CA. 92656
Attn: Catalina Hill
Ph: 949-425-1959
Sheriff-Coroner Department
Professional Standards
320 N. Flower Street
Santa Ana, CA. 92703
Attn: Mirtha Wilson
Ph: 714-834-5110
Sheriff-Coroner Department
North Patrol
550 N. Flower Street
Santa Ana, CA. 92703
Attn: Bridgette Ludwig
Ph: 714-647-1850
Sheriff-Coroner Department
Court Operations
909 N. Main Street, Suite 2
Santa Ana, CA. 92701
Attn: Kandice Corrales
Ph: 714-569-3777
Sheriff-Coroner Department
Theo Lacy Facility
501 The City Drive South
Orange, CA. 92868
Attn: Rowena Famisan
Ph: 714-935-7017
Sheriff-Coroner Department
TAT
550 N. Flower Street
Santa Ana, CA. 92703
Attn: Stephanie Beyer
Ph: 714-647-1875
Sheriff-Coroner Department
Property & Evidence
320 N. Flower St., 3rd Floor
Santa Ana, CA. 92703
Attn: Jessica Leauasoga
Ph: 714-834-3184
Sheriff-Coroner Department
Investigations
550 N. Flower Street
Santa Ana, CA 92703
Attn: Tracy Harvell
Ph: 714-647-7056
Sheriff-Coroner Department
San Clemente Police Svcs.
100 Avenida Presidio
San Clemente, CA. 92672
Attn: Catalina Hill
Ph: 949-261-8352
Sheriff-Coroner Department
Southeast Operation
20202 Windrow Drive
Lake Forest, CA. 92630
Attn: Chelsea Van De Kreke
Ph: 949-206-6103
Sheriff-Coroner Department
Investigations
550 N. Flower Street
Santa Ana, CA. 92703
Attn: Luis Ramirez
Ph: 714-668-4403
Sheriff-Coroner Department
Custody Intelligence Unite
501 The City Drive South
Orange, CA. 92868
Attn: Tracy Harvell
Ph: 714-935-7963
Sheriff-Coroner Department
Field Service Training Bureau
20202 Windrow Drive
Lake Forest, CA. 92630
Attn: Chelsea Van De Kreeke
Ph: 949-206-6103
Sheriff-Coroner Department
OCIAC
Attn: Rick Farfan
Email: [email protected]
Ph: 714-289-3969
Sheriff-Coroner Department
Air Support Detail
1382 Bell Avenue
Tustin, CA. 92780-6430
Attn: Stephanie Beyer
Ph: 714-647-1875

9. Payment (Electronic Funds Transfer (EFT):

County of Orange offers contractors the option of receiving payment directly to their bank account via an Electronic Fund Transfer (EFT) process in lieu of a check payment. Payment made via EFT will also receive an Electronic Remittance Advice with the payment details via e-mail. An e-mail address will need to be provided to The County of Orange via an EFT Authorization Form. To request a form, please contact the agency/department Procurement Buyer listed in Contract. Upon completion of the form, please mail, fax or email to the address or phone listed on the form.
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County of Orange
Sheriff-Coroner
MA-060-25010600
Car Rental Services

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ATTACHMENT C

CERTIFICATION REGARDING ANTI-LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

2. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The Contractor, Enterprise Rent A Car Company of Los Angeles, LLC, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any. __________________________________
Signature of Contractor’s Authorized Official
____________________________________
Name and Title of Contractor’s Authorized Official
Date____________
205
County of Orange
Sheriff-Coroner
MA-060-25010600
Car Rental Services

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EXHIBIT A

CLAIM FOR MONEY OR DAMAGES AGAINST THE COUNTY OF ORANGE (see separate attachment)
206
Revised 1/24 Page 1 of 2

CLAIM FOR MONEY OR DAMAGES

AGAINST THE COUNTY OF ORANGE
(Pursuant to Govt. Code section 910 et seq.)
Completed and signed forms must be mailed or delivered to: Clerk of the Board of Supervisors 400 W. Civic Center Drive, 6th Floor
Santa Ana, CA 92701
INSTRUCTIONS: Claims related to personal injury or damage to personal property must be presented within six (6) months from the date of loss. Claims related to any other loss must be presented not later than one (1) year from the date of loss. (See Government Code Section 911.2) Please answer all items fully and to the best of your ability. Failure to do so may be grounds for deeming your claim insufficient. If more space is needed, please attach additional pages.

CLAIMANT INFORMATION

1. Claimant’s Name: __________________________________ 2. Date of Birth: _____________

3. Claimant’s Address: _____________________________________________________________ Street (or P.O. Box) City State Zip Code

4. Phone Number: ___________________ ____________________ ______________________ Home Work Other

5. Name and address where correspondence should be sent (if different from above):
________________________________________________________________________________ Name Street (or P.O. Box) City State Zip Code

CLAIM INFORMATION

6. Exact date (including year) of the accident/incident/loss: ________________________________

7. Exact location of the accident/incident/loss (Be as specific as possible; Example: On the southeast corner of 6th and Broadway in the City of Santa Ana):
________________________________________________________________________________

8. Describe the circumstances of how the accident/incident/loss occurred including the reason you believe the County of Orange is liable for your damages:
________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ Received by _____________ via:
□ Mail
□ Over the Counter
□ Pony Mail
□ Other *** COB USE ONLY***
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9. Jail Booking Number: _______________ Police Agency/Report Number: ________________

10. Describe the damage/injury/loss incurred so far as is known as of the time of this claim:
________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________

11. Name(s) of County employee(s) causing damage/injury/loss, if known: ___________________ _______________________________________________________________________________

12. License number of County vehicle (if applicable): ____________________________________

13. Name, address and phone number of any and all witnesses known: _____________________ _______________________________________________________________________________

14. Any additional information that may assist us in evaluating your claim:__________________ _______________________________________________________________________________ _______________________________________________________________________________

DAMAGES CLAIMED

15. a. If the amount claimed is less than $10,000:

Amount claimed to present: $___________________________ Estimated amount of any prospective damage/injury/loss: $___________________________ TOTAL AMOUNT CLAIMED: $___________________________
b. If the amount claimed exceeds $10,000, would the case be a limited civil case ($35,000 or less)? Check one: Yes ______ No ______

c. Basis of computation of the amount of damages (Please attach any estimates and/or receipts): ___________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ WARNING: IT IS A CRIMINAL OFFENSE TO FILE A FALSE CLAIM (PENAL CODE § 72)
I have read the matters and statements in the above claim and I know the same to be true of my own knowledge, except as to those matters stated upon information and belief and as to such matters, I believe the same to be true. I certify under penalty of perjury that the foregoing is true and correct. _____________________________________________ _____________________ Signature of Claimant/Claimant’s Representative Date
THIS CLAIM FORM MUST BE SIGNED!!
208
3/16/2026 Emily Combs
209

COUNTY OF ORANGE

SHERIFF-CORONER

INVITATION FOR BID (IFB)
FOR

CAR RENTAL SERVICES
IFB NO. 060-2748706-OP
210
County of Orange IFB
Sheriff-Coroner - Car Rental Services, 060-2748706-OP Page 1 of 28 County of Orange
Sheriff-Coroner
Procurement Services
320 N. Flower Street
Santa Ana, CA
92703

SCHEDULE OF ACTIVITIES
Release Project Date December 27, 2024
Question Submission Deadline January 10, 2025, 4:00pm
Bid Submission Deadline January 24, 2025, 4:00pm
**This is a proposed schedule that is subject to change. Any changes to the schedule for the IFB process will be issued to all Bidders via addenda on County’s online bidding system https://procurement.opengov.com/portal/ocgov **

BID MUST BE RECEIVED ON OR
BEFORE
Friday, January 24, 2025
4:00 pm
211
County of Orange IFB
Sheriff-Coroner - Car Rental Services, 060-2748706-OP Page 2 of 28

SECTIONS
SECTION 1. SUMMARY
SECTION 2. SCOPE OF WORK
SECTION 3. PRICING - Rental shall be on a month-to-month basis.

SECTION 4. VENDOR QUESTIONNAIRE
SECTION 5. GENERAL INFORMATION
SECTION 6. GENERAL INSTRUCTIONS
SECTION 7. W-9/W-8 REQUIREMENTS
SECTION 8. ELECTRONIC FUND TRANSFER (EFT)
SECTION 9. OCLSB AND DVBE PREFERENCE POLICIES CERTIFICATION

REQUIREMENTS
Attachments:

A - Revised Model Contract - Car Rental Services
212
County of Orange IFB
Sheriff-Coroner - Car Rental Services, 060-2748706-OP Page 3 of 28 SECTION 1. SUMMARY
The County of Orange, Sheriff-Coroner, (hereinafter referred to as County) is requesting competitive bids from qualified vendors (hereinafter referred to as Bidder) for Car Rental Services. The awarded Contract, (hereinafter referred to as Contract) will be between the County and awarded Bidder, (hereinafter referred to as Contractor) in accordance with the model contract terms, conditions and scope of work. This is a fully electronic solicitation – only electronic bids submitted through the County’s online bidding system will be allowed; no other form of bid submittals will be accepted. Prior to submitting a bid, Bidders are advised to carefully read the instructions below, including the model contract and any solicitation attachments and/or exhibits.

SECTION 2. SCOPE OF WORK

2.1 CAR RENTAL SERVICES
Contractor shall provide the following car rental services to County as follows:

1.01 Contractor shall maintain the confidentiality of its records pursuant to all statutory laws relating to privacy and confidentiality as now in existence or as hereafter amended or charges. All records and information concerning all persons referred to the Contractor by the County shall be considered confidential and kept confidential by the Contractor and the Contractor’s staff, agents, and employees.

1.02 Contractor shall provide a minimum of 10 mid full-size cars; minimum of 7 minivans, minimum of 10 Sports Utility Vehicles/Crossovers, and minimum of 5 (extended full cab) trucks for each authorized detail/department requesting vehicles, as more specifically identified in Attachment B, “Compensation and Pricing Provision”.

1.03 All Contractor’s vehicles must be of newer model (year 2023 or newer) with low mileage (5,000 miles or less), 6-8 cylinder engines (or 4 cylinder fuel injected engines upon prior approval by the County’s requesting detail/department of the makes and models ), front and back air conditioning, power windows, power door locks and AM/FM radio with tinted windows all around.

1.04 Contractor’s fleet must have sufficient vehicles such that if any vehicle rented under this contract becomes disabled it may be immediately replaced with a similar vehicle that meets the specifications defined above. Contractor shall have a location within a 5-mile radius of the Santa Ana Civic Center to meet the County’s emergency needs for replacement of vehicles.

1.05 Contractor’s fleet must have sufficient vehicles to allow for immediate and unlimited exchange of vehicles as requested by County. The County shall be able to exchange each vehicle rented under this contract for a similar vehicle that meets the specifications defined above for minimum of three (3) times per month (excluding 213
County of Orange IFB
Sheriff-Coroner - Car Rental Services, 060-2748706-OP Page 4 of 28 exchanges made for mechanical/body damage and/or problems). Once a vehicle reaches 20,000 driven miles by the County it shall be exchanged.

1.06 Rental rates shall include all scheduled and unscheduled maintenance and repairs including but not limited to brakes repair/replacements and tire replacements.

1.07 Contractor shall provide emergency roadside assistance for disabled vehicles. This shall include vendor delivered replacement vehicles (or allow driver to respond to nearest rental location for a replacement vehicle) to location of disabled vehicle within a one (1) hour period if the vehicle becomes disabled during normal working hours defined as Monday through Friday 8:00 a.m. to 5:00 p.m. or within one (1) hour of the start of business the next business day in the event the vehicle becomes disabled when the business is closed.

1.08 Contractor’s vehicles shall be in good mechanical and body condition, including but not limited to all side/rear mirrors affixed, doors and windows working, radio/cigarette lighter working and dashboard gauges operational.

1.09 Each vehicle provided by Contractor shall include a tire jack that is in good working order and spare tires in good condition.

1.10 All Contractor’s vehicles shall meet California Motor Vehicle and Cal-OSHA regulations and all other applicable codes required for use on highways in the State of California.

1.11 Contractor shall offer unlimited free mileage for all vehicle rentals under this contract.

2. AVAILABILITY OF VEHICLES:

Contractor shall guarantee availability of vehicles under this contract. Failure to provide the exact items requested within four (4) days of initial request is grounds for termination of the Contract pursuant to the General Terms and Conditions of this Contract, Paragraph 11.

3. DAMAGE TO VEHICLES
The County shall be responsible for all damages to Contractor’s vehicle and any other liability directly caused by a County employee while in possession of the vehicle under this Contract.

Contractor shall be responsible for all incidental damages to vehicles while in County’s possession under this Contract up to $1,000. Incidental damages shall include, but are not 214
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Sheriff-Coroner - Car Rental Services, 060-2748706-OP Page 5 of 28 limited to, scratches on the vehicles, broken windshields and minor dents not directly caused by a County employee.

Contractor shall be responsible for all damages directly caused by a third-party and shall be responsible for seeking reimbursement from the third-party or his/her insurer for those damages.

Contractor may seek reimbursement from County for damages as specified above by filing a “Claim for Money or Damages” (see Exhibit A, Claim for Money or Damages Against The County of Orange) with the Orange County Clerk of the Board of Supervisors.

Contractor shall provide the following vehicle make and model or similar:

SEDANS
Item No. Make Model
1 Buick Regal
2 Chevrolet Camero
3 Ford Mustang
4 Honda Civic (hybrid)
5 Honda CR-V
6 Honda Pilot
7 Hyundai Sonata
8 Kia Optima
9 Mitsubishi Galant
10 Nissan Altima
11 Nissan Maxima
12 Nissan Versa
13 Toyota Camry
14 Toyota Prius (hybrid)
15 Toyota Venza
Sport Utility Vehicle/Crossover
16 Buick Enclave
17 Dodge Durango
18 Chevrolet Equinox
19 Chevrolet Chevrolet Suburban
20 Chevrolet Chevrolet Tahoe
21 Chevrolet Chevrolet Traverse
22 Ford Ford Edge
23 Ford Ford Escape
24 Ford Ford Expedition
25 Ford Ford Explorer
26 GMC Acadia
215
County of Orange IFB
Sheriff-Coroner - Car Rental Services, 060-2748706-OP Page 6 of 28 27 GMC Terrain
28 GMC Yukon
29 GMC Yukon XL
30 Hyundai Palisade
31 Hyundai Santa Fe
32 Hyundai Tucson
33 Jeep Compass
34 Jeep Grand Cherokee
35 Jeep Patriot
36 Jeep Renegade
37 Jeep Wagoneer
38 Kia Sorento
39 Kia Sportage
40 Kia Telluride
41 Mazda CX-5
42 Nissan Armada
43 Nissan Murano
44 Nissan Pathfinder
45 Nissan Rogue
46 Toyota 4-Runner
47 Toyota Highlander
48 Toyota Rav-4
49 Toyota Sequoia

MINIVANS
50 Chrysler Pacifica
51 Chrysler Voyager
52 Ford Transit
53 Honda Odyssey
54 Kia Carnival
55 Ram Cargo Van
56 Toyota Sienna
TRUCKS
57 Chevrolet Colorado
58 Chevrolet Silverado
59 Dodge Ram 1500
60 Ford F-150, 4 Door
61 GMC Canyon
62 GMC Sierra
63 Nissan Frontier (Crew Cab)
64 Nissan Titan
65 Toyota Tacoma
66 Toyota Tundra
Rental shall be on a month-to-month basis.
216
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Sheriff-Coroner - Car Rental Services, 060-2748706-OP Page 7 of 28 24ft. Box Truck with liftgate $----_______per day plus tax (100 miles per day and 500 miles per week shall be included). Additional miles at $_______ per mile. (Box Truck with side door, next day pick-up)
Daily Rate (less than one month): The daily rate for any of the above listed cars shall be prorated; rate per month divided by 30 days.

List all locations/facilities where services and vehicles shall be available:
_____________________________________________________________________________ SECTION 3. PRICING - Rental shall be on a month-to-month basis.

SEDANS
Item No. Make Model Monthly Rate
1 Buick Regal
2 Chevrolet Camero
3 Ford Mustang
4 Honda Civic (hybrid)
5 Honda CR-V
6 Honda Pilot
7 Hyundai Sonata
8 Kia Optima
9 Mitsubishi Galant
10 Nissan Altima
11 Nissan Maxima
12 Nissan Versa
13 Toyota Camry
14 Toyota Prius (hybrid)
15 Toyota Venza
217
County of Orange IFB
Sheriff-Coroner - Car Rental Services, 060-2748706-OP Page 8 of 28

SPORTS UTILITY VEHICLE/CROSSOVER
Item No. Make Model Monthly Rate
16 Buick Enclave
17 Dodge Durango
18 Chevrolet Equinox
19 Chevrolet Chevrolet
Suburban
20 Chevrolet Chevrolet Tahoe
21 Chevrolet Chevrolet
Traverse
22 Ford Ford Edge
23 Ford Ford Escape
24 Ford Ford Expedition
25 Ford Ford Explorer
26 GMC Acadia
27 GMC Terrain
28 GMC Yukon
29 GMC Yukon XL
30 Hyundai Palisade
31 Hyundai Santa Fe
32 Hyundai Tucson
33 Jeep Compass
34 Jeep Grand Cherokee
218
County of Orange IFB
Sheriff-Coroner - Car Rental Services, 060-2748706-OP Page 9 of 28 Item No. Make Model Monthly Rate
35 Jeep Patriot
36 Jeep Renegade
37 Jeep Wagoneer
38 Kia Sorento
39 Kia Sportage
40 Kia Telluride
41 Mazda CX-5
42 Nissan Armada
43 Nissan Murano
44 Nissan Pathfinder
45 Nissan Rogue
46 Toyota 4-Runner
47 Toyota Highlander
48 Toyota Rav-4
49 Toyota Sequoia

MINIVANS
Item No. Make Model Monthly Rate
50 Chrysler Pacifica
51 Chrysler Voyager
52 Ford Transit
53 Honda Odyssey
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Sheriff-Coroner - Car Rental Services, 060-2748706-OP Page 10 of 28 Item No. Make Model Monthly Rate
54 Kia Carnival
55 Ram Cargo Van
56 Toyota Sienna
TRUCKS
Item No. Make Model Monthly Rate
57 Chevrolet Colorado
58 Chevrolet Silverado
59 Dodge Ram 1500
60 Ford F-150, 4 Door
61 GMC Canyon
62 GMC Sierra
63 Nissan Frontier (Crew
Cab)
64 Nissan Titan
65 Toyota Tacoma
66 Toyota Tundra
24FT BOX TRUCK
Item No. 24 ft. Box Truck Unit of Measure Per day plus tax 67 24ft. Box Truck with liftgate $_______per day plus tax (100 miles per day and 500 miles per week shall be
included). Additional miles at $_______ per mile. (Box
Truck with side door, next day pick-up)
each

LOCATION/FACILITIES
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Sheriff-Coroner - Car Rental Services, 060-2748706-OP Page 11 of 28 Line Item Description Unit of Measure Unit Cost
68 Please upload a list of all locations/facilities where services and vehicles shall be available.
each
SECTION 4. VENDOR QUESTIONNAIRE

4.1 BID VALIDITY: *
Bids will be valid for a period of 365 days after IFB closing date. ☐ Please confirm
*Response required

4.2 COMPANY PROFILE, REFERENCES BIDDER CERT

4.2.1 Company Legal Name:*
*Response required

4.2.2 Company Legal Status (Corporation, Partnership, Sole Proprietor, etc.):* *Response required

4.2.3 Business Address:*
*Response required

4.2.4 Telephone No:*
*Response required

4.2.5 Facsimile Number:*
*Response required

4.2.6 E-mail Address:*
*Response required

4.2.7 Length of time the firm has been in business:*
*Response required

4.2.8 Length of time at current location:*
*Response required

4.2.9 Is your firm the sole proprietor doing business under a different name:* ☐ Yes
☐ No
*Response required
When equals "Yes"

4.2.10 If yes, please indicate sole proprietor’s name and the business name:* *Response required
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4.2.11 Is your firm incorporated:*
☐ Yes
☐ No
*Response required
When equals "Yes"

4.2.12 If yes, State of Incorporation:*
*Response required

4.2.13 Federal Taxpayer I.D. No:*
*Response required

4.2.14 D-U-N-S® No:*
*County requires a valid D-U-N-S® number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S® number, please indicate so in your proposal/bid submission response. *Response required

4.2.15 UEI No*
The County requires a valid UEI number prior to Contract Award. Your company may obtain one at no cost at https://sam.gov/entity-registration.
*Response required

4.2.16 Regular Business Hours:*
*Response required

4.2.17 Regular Holidays and Hours when business is closed:* *Response required

4.2.18 Contact person in reference to this solicitation:* • Contact Full Name:
• Telephone No:
• Facsimile Number:
• E-mail Address:
• Cell or Pager Number:
*Response required

4.2.19 Name of Service Manager:*
• Contact Full Name:
• Telephone No:
• Facsimile Number:
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Sheriff-Coroner - Car Rental Services, 060-2748706-OP Page 13 of 28 • E-mail Address:
• Cell or Pager Number:
*Response required

4.2.20 Contact Person for Accounts Payable:*
• Contact Full Name:
• Telephone No:
• Facsimile Number:
• E-mail Address:
• Cell or Pager Number:
*Response required

4.2.21 Information Technology Contact:*
• Contact Full Name:
• Telephone No:
• Facsimile Number:
• E-mail Address:
• Cell or Pager Number:
*Response required

4.2.22 In the event of an emergency or declared disaster, the following information is required:*
• Name of Contact individual during non-business hours:
• Telephone No:
• Facsimile Number:
• E-mail Address:
• Cell or Pager Number:
*Response required

4.2.23 References (minimum 3)*
Please Provide the following information for at least three (3) references:

Contractor shall submit at least three (3) references or letter of references where similar work of similar size is currently in process or recently completed. References must cover commodities or services performed by your 223
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Sheriff-Coroner - Car Rental Services, 060-2748706-OP Page 14 of 28 company within the past ten (10) years. Include name of firm, phone, and name of the contact person, a brief work/project description, and completion date. These references will be checked and could affect the award of the Contract. References shall not be provided for department conducting the solicitation. • Firm Name:
• Address:
• Contact Person:
• Phone Number:
• Email Address:
• Contract Description:
• Contract Term:
• Contract Amount:
*Response required

4.3 BIDDER CERTIFICATION

4.3.1 Conflict of Interest*
Bidder must certify either Yes or No below:

Bidder certifies current/past financial, business or other relationship(s) with the County exist/existed as follows:

A. (Yes) Disclose any financial, business or other relationship with the County of Orange, any other entity that the Orange County Board of Supervisors governs*, or any Orange County Board member, officer or employee, which could affect or influence award of the contract for the services you propose to provide.

B. (No) Bidder certifies that no relationships exist/existed as outlined in item I above. *Orange County Board of Supervisors govern: All Assessment Districts, All Community Facilities Districts, All Reassessment Districts, Housing and Community Development Commission, Housing Successor Agency to the Orange County Development Agency, InHome Supportive Services Public Authority, Industrial Development Authority For Orange County, Local Redevelopment Authority Marine Corp Air Station (MCAS) El Toro, Orange County Financing Authority, Orange County Flood Control District, Orange County Housing Authority, Orange County Housing Authority Acting As the Housing Successor Agency, Orange County Public Financing Authority, Orange County Special Financing Authority, South Orange County Public Financing Authority, and the Successor Agency to the Orange County Development Agency
☐ Yes
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Sheriff-Coroner - Car Rental Services, 060-2748706-OP Page 15 of 28 ☐ No
*Response required
When equals "Yes"

4.3.2 Disclose any financial, business or other relationship with the County of Orange, any other entity that the Orange County Board of Supervisors governs*, or any Orange County Board member, officer or employee, which could affect or influence award of the contract for the services you propose to provide.* *Response required

4.3.3 Litigation*
Bidder must certify either Yes or No below:

Bidder certifies current/past litigation as follows:

A. (Yes) Bidder shall provide detailed information regarding litigation (court and case number), liens, or claims involving Bidder, or any company that holds a controlling interest in Bidder, against the County of Orange in the past seven (7) years.

B. (No) Bidder certifies that Bidder or any proposed subcontractors do not have any past or current litigation.
☐ Yes
☐ No
*Response required
When equals "Yes"

4.3.4 Bidder shall provide detailed information regarding litigation (court and case number), liens, or claims involving any proposed subcontractors, or any company that holds a controlling interest in subcontractor firm(s), against the County of Orange in the past seven (7) years.*
*Response required

4.3.5 Name/Ownership Changes:*
Respondent must certify either Yes or No below:

A. (Yes) Respondent certifies past company name changes and/or ownership changes, for Respondent’s firm and any proposed subcontractor firm, as follows:

1. Respondent shall provide detailed information regarding any company name changes (including legal business names) in the past seven (7) years.

B. (No) Respondent certifies that Respondent or any proposed subcontractors have not had any company name change or ownership changes in the past seven (7) years. ☐ Yes
☐ No
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Sheriff-Coroner - Car Rental Services, 060-2748706-OP Page 16 of 28 *Response required
When equals "Yes"

4.3.6 Bidder shall provide detailed information regarding any company ownership changes (including legal business names) in the past seven (7) years. * *Response required

4.3.7 Statement of Compliance*
A. (Yes): Bidder certifies it is in strict compliance with this IFB, including, but not limited to the terms and conditions set forth in the Model Contract and its Attachments and Exhibits, and no exceptions are proposed.

B. (No): Bidder certifies it is in strict compliance with this IFB, including the terms and conditions set forth in the Model Contract and its Attachments and Exhibits, except for those exceptions expressly listed as required by this IFB and attached hereto. Attachments for each proposed exception to this IFB, including, but not limited to the Model Contract, must include:

1. The complete provision Bidder is taking exception to.

2. The IFB page number and section of the provision Bidder is taking exception to.

3. The suggested rewording (i.e., Microsoft Word track changes)

4. Reason(s) for submitting the proposed exception.

5. Any impact the proposed exception may have on the services to be provided. ☐ Yes
☐ No
*Response required
When equals "No"

4.3.8 Provide exceptions to the requirements of this IFB including the terms and conditions set forth in the Model Contract and its Attachments and Exhibits.* *Response required

4.3.9 Financial Status*
A. Bidder shall indicate whether its principals, directors, or majority shareholder(s), or any company Bidder has held a controlling interest in, or which has held a controller interest in Bidder, has ever filed or has been involuntarily put into bankruptcy or has been declared bankrupt. If yes, attach statement indicating the bankruptcy date, court jurisdiction, trustee’s name and telephone number, amount of liabilities, amount of assets and current status of bankruptcy. 226
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Sheriff-Coroner - Car Rental Services, 060-2748706-OP Page 17 of 28 No action pending No prior action Information Attached
☐ No Action Pending
☐ No Prior Action
☐ Information attached
*Response required

4.3.10 Is your firmIs your firm a County Of Orange Local Small Business (OCLSB) or a Disabled Veteran Business Enterprise (DVBE)?*
To participate as an OCLSB and/or DVBE, the requirements in the OCLSB AND DVBE PREFERENCE POLICIES CERTIFICATION REQUIREMENTS must be met. ☐ Yes
☐ No
*Response required
When equals "Yes"

4.3.11 County of Orange Local Small Business (OCLSB) and/or Disabled Veteran Business Enterprise (DVBE) Affirmation*
Please download the below documents, complete, and upload. • Local_Small_Business_(OCLSB...
*Response required

4.3.12 The Levine Act: County of Orange Campaign Contribution Disclosure* The Levine Act compliance is a minimum submittal requirement of this solicitation.

Please complete and sign the County of Orange Campaign Contribution Disclosure Form attached hereto. A proposer’s failure to provide a completed and signed copy will render its proposal as incomplete and nonresponsive.
• Levine_Act_-_Campaign_Contr...
*Response required

4.3.13 Certification Regarding Debarment *
Please download the below documents, complete, and upload. • CERTIFICATION_REGARDING_DEB...
*Response required

4.3.14 Contractor Safety*
Contractor shall comply with County’s Safety and Loss Prevention Policy and Procedure #306 (“Contractor Safety Responsibilities”) and submit a copy of its Injury and Illness Prevention 227
County of Orange IFB
Sheriff-Coroner - Car Rental Services, 060-2748706-OP Page 18 of 28 Program (IIPP) and Contractor Safety-Activity Checklist to the designated County Procurement staff as part of the solicitation and/or contract process. Contractor will notify County Project Manager of any revisions to the Safety-Activity Checklist and will provide a new Safety-Activity Checklist upon County request. The IIPP shall comply with California Code of Regulations, Title 8, Section 1509 or 3203 (whichever applies). Contractor shall submit other safety programs that pertain to the type of job that will be performed on site. County reserves the right to conduct inspections and audits as necessary for the purpose of evaluating any aspect of safety performance under this Contract.
*Response required

4.3.15 Safety Data Sheets (SDS)*
Contractor is required to provide a Safety Data Sheet (SDS) compliant with California Code of Regulations, Title 8, Section 5194, for each hazardous substance that is provided, used or created as part of the goods or services provided by Contractor to County. The SDS for each substance must be sent to either the County Project Manager, as specified in the “Notices” provision of this Contract, or to the place of shipment or provision of goods/services. *Response required

4.3.16 CONFIRM YOUR ENTITY IS ACTIVE AND CURRENT WITH ALL REGISTRATION STATUS REQUIREMENTS BELOW.*
The following checks will be conducted during the County’s compliance review: • The State of California Department of Justice requires charitable organizations to comply with the Office of the Attorney General’s registration and reporting requirements at https://rct.doj.ca.gov/Verification/Web/Search.aspx?facility=Y. • The County requires active registration on: o Duns & Bradstreet (https://www.dnb.com/duns/get-a-duns.html) o California Secretary of State (https://bizfileonline.sos.ca.gov) o System for Award Management (https://sam.gov/content/home),
☐ Yes
☐ No
*Response required
SECTION 5. GENERAL INFORMATION

5.1 IMPORTANT NOTICE
The County has attempted to provide all information available. It is the responsibility of each Bidder to review, evaluate, and, where necessary, request any clarification prior to submission of a bid. If any person contemplating submitting a bid in response to this IFB is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they must submit a written request for clarification/interpretation to the County Deputy Purchasing Agency (DPA) via the County’s online biding system.
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5.2 COMMUNICATION
Bidders are not to contact other County personnel with any questions or clarifications concerning this Invitation for Bid (IFB). County will provide all official communication concerning this IFB. Any County response relevant to this IFB other than through or approved by County is unauthorized and will be considered invalid.

All questions regarding this IFB must be submitted via the County’s eProcurement Portal at:
https://procurement.opengov.com/portal/ocgov.

5.3 CLARIFICATION/INTERPRETATION
If clarification or interpretation of this solicitation is considered necessary by County, a written addendum shall be issued and the information will be posted on County’s online bid system. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the County DPA. All addenda will be submitted and posted on the County’s online bidding system. It is the responsibility of each Bidder to periodically check the County’s online biding system to ensure that they have received and reviewed any and all addenda to this solicitation. The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

All questions or requests for interpretation must be received by Friday, January 10, 2025 before 4:00 pm.

5.4 BID VALIDITY
Bids will be valid for a period of 365 days after IFB closing date.

5.5 IMPORTANT DATES
These dates only apply to IFB# 060-2748706-OP
Release Project Date: December 27, 2024
Question Submission Deadline: January 10, 2025, 4:00pm
Bid Submission Deadline: January 24, 2025, 4:00pm

5.6 LOBBYISTS
County of Orange does not require and neither encourages or discourages the use of lobbyists or other consultants for the purpose of securing business.

ORANGE COUNTY BOARD OF SUPERVISORS

AND COUNTY AGENCY OFFICERS
Board of Supervisors
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Sheriff-Coroner - Car Rental Services, 060-2748706-OP Page 20 of 28 Donald P. Wagner, Chairman, Third District
Doug Chaffee, Vice Chairman, Fourth District
Janet Nguyen, First District
Vicente Sarmiento, Second District
Katrina Foley, Fifth District
County Agency Officers
Claude Parrish, Assessor
Hugh Nguyen, Clerk-Recorder
Todd Spitzer, District Attorney-Public Administrator
Don Barnes, Sheriff-Coroner
Shari A. Freidenrich, Treasurer-Tax Collector
Andrew Hamilton, Auditor-Controller-Elect
SECTION 6. GENERAL INSTRUCTIONS

6.1 REVIEW
Before submitting a bid, Bidders shall carefully review the General Instructions and examine the solicitation contents, including the Model Contract Terms, Conditions and Scope of Work.

Bidders shall include in their bid response a monetary sum to cover the cost of all items included in the Contract. The Model Contract contained in this solicitation is the Contract proposed for execution. Upon award, awarded Bidder will be required to sign and submit Contract for execution.

6.2 RESPONSIVENESS
Responsive bids shall include completed submittals/attachments provided in the VENDOR QUESTIONNAIRE.

6.3 BID SUBMISSION
Electronic Bids shall be submitted via the County’s online bidding system via the following link https://procurement.opengov.com/portal/ocgov. All required sections of the IFB as listed above, must be submitted via the County’s eProurement Portal. Bidder is solely responsible for “on time” submission of their electronic bid. The County will not accept late bids and no exceptions shall be made. County will only receive those bids that were transmitted successfully.

Note: Electronic Bids cannot be viewed by County until after the IFB deadline. If you encounter any problems with your registration, system, bid submission, or other system issues please contact OpenGov’s support staff via the live chat option or via email at procurement[email protected]. 230
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6.4 AWARD
Upon recommendation of Contract award, Bidder will be required to submit the following documents within seven (7) days of County notification, unless otherwise specified in the solicitation:

A. Insurance: Certificate(s) of Insurance, including additional Insured Endorsement(s); refer to Model Contract, Article O-Insurance
B. W-9 Form: Current signed W-9 (Taxpayer ID No & Certification), which includes Contractor’s Legal Business Name(s). Out of State Vendors may be required to submit a 587/590 Form.

6.5 PRICING
A. Bid Prices: The bid prices quoted on this solicitation shall be firm for the entire contract term of the awarded Contract.

B. Addenda: Bid prices offered shall reflect all addenda issued by County.

C. Scope of Work: Bids shall be submitted only for the items and/or services as stated in the Scope of Work, Attachment A of Model Contract; bids for other than the items and/or services listed will not be considered.

D. Firm Prices: The County will only consider firm price bids.

E. Profit: The net amount of profit will remain firm for the entire term of the Contract. Contract adjustments which increase Contractor’s profit will not be allowed.

F. Price Decreases: All price/rate decreases will automatically be extended to the County. Please reference Paragraph – Price Increase/Decrease provision for additional information.

G. Acceptance: Bids must be provided for each item separately, “all-or-none” bids will not be accepted unless in the best interest of the County.

6.6 NO SUBSTITUTION
The bidder is required to meet all specifications and requirements contained in this solicitation. No substitutions will be accepted, unless prior County written approval is received.

6.7 COMPANY PROFILE, BIDDER CERTIFICATION AND REFERENCES ***

MAY BE A VENDOR QUESTION
Bidder shall utilize the forms provided to satisfy this requirement.

6.8 DISCREPANCIES
Bidder shall take all responsibility for any errors or omissions in their bids. Any discrepancies in numbers or calculations shall be interpreted to reflect the lowest price to the County.

If prior to contract award, a Bidder discovers a mistake in their bid which renders the Bidder unwilling to perform under any resulting contract, the Bidder must immediately notify the buyer and request to withdraw the bid. It shall be solely within the County's discretion as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award of "all or none" of the items, then any withdrawal must be 231
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Sheriff-Coroner - Car Rental Services, 060-2748706-OP Page 22 of 28 for the entire bid. If the solicitation provided for evaluation and award on a line item or combination of items basis, the County may consider permitting withdrawal of specific line item(s) or combination of items.

6.9 BID EXPENSES
The County shall not be liable for any expenses incurred by potential Contractors in the preparation or submission of their bids. Pre-contractual expenses are not to be included in the Contractor’s Pricing Sheet.

Pre-contractual expenses are defined as, including but not limited to, expenses incurred by Bidder in:

A. Preparing its bid in response to this IFB.

B. Submitting that bid to the County.

C. Negotiating with the County any matter related to the bid; and, D. Any other expenses incurred by the Bidder prior to the date of the award and execution, if any, of the Contract.

6.10 PROTESTS
In the event a Bidder believes that County’s solicitation is unfairly restrictive or ambiguous or contains conflicting provisions or the Bidder believes that any resulting Contract would be commercially impractical to perform, the Bidder must file a written protest with the County DPA.

A. ProcedureAll protests shall be typed under the protester’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

1. The name, address and telephone number of the protester.

2. The signature of the protester or the protester’s representative.

3. The solicitation or contract number.

4. A detailed statement of the legal and/or factual grounds for the protest; and

5. The form of relief requested.

B. Protest of Bid Specifications:

1. All protests related to bid specifications must be submitted to the County DPA no later than five (5) business days prior to the close of the bid. Protests received after the five (5) business day deadline will not be considered by the County.

2. In the event the protest of specifications is denied, and the protester wishes to continue in the solicitation process, they must still submit a bid prior to the close of the solicitation in accordance with the bid submittal procedures provided in the bid.

C. Protest of Award of Contract:In protests related to the award of a contract, the protest must be submitted no later than five (5) business days after the notice of the proposed contract award is provided by the County DPA. Protests relating to a proposed contract award which are received after the five (5) business day deadline will not be considered by the County.

1. Protest Process
a. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the County DPA, the County Procurement Officer or the Procurement Appeals Board renders a decision on the protest.
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Sheriff-Coroner - Car Rental Services, 060-2748706-OP Page 23 of 28 b. Upon receipt of a timely protest, the County DPA will within ten (10) business days of the receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.
c. The County may, after providing written justification to be included in the procurement file, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein. d. If the protester disagrees with the decision of the County DPA, the protestor may submit a written notice to the Office of the County Procurement Officer requesting an appeal to the Procurement Appeals Board, in accordance with the process stated below.

B. Appeal Process
A. If the protester wishes to appeal the decision of the County DPA, the protester must submit, within three (3) business days from receipt of the County DPA’s decision, a written appeal to:

Email: [email protected]
Or
County of Orange/County Procurement Office
400 West Civic Center Drive, 5th Floor
Santa Ana, CA 92701
B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the grievance, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the protest shall be forwarded to the Procurement Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

6.11 ACCEPTANCE/REJECTION/AWARD
Acceptance/Rejection/Award
A. Bids submitted in response to this IFB may become subject to public disclosure under the California Public Records Act, and other applicable law. The County shall not be liable in any way for disclosure of any such records. Additionally, all bids shall become the property of the County.

B. The lowest responsive, responsible Bidder will be recommended for contract award.

C. Bids will be reviewed by the County for responsiveness to all requirements. The County has the right to reject any bid deemed unresponsive or lacking the resources or experience to adequately perform the services described herein.

D. Only those responsible, responsive bids meeting all solicitation requirements and specifications shall be further reviewed for consideration for award. Award shall be based on the lowest, responsive, responsible bid.
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Sheriff-Coroner - Car Rental Services, 060-2748706-OP Page 24 of 28 E. Please take notice, non-acceptance of the County of Orange terms and conditions, incorporated in model contract, may deem a bid non-responsive. County may not accept any other terms, conditions, or provisions contrary to those contained within this solicitation.

F. Final award determination shall be based upon the lowest responsive, responsible bid, and may also include a review of Bidder’s ability to meet the requirements and perform the services specified in this solicitation; Bidder’s references and past performance; and Bidder’s acceptance of County of Orange terms and conditions. In addition, County reserves the right to verify and validate any information prior to Contract Award and during the entire term of the Contract.

G. By submitting a response to this solicitation, Bidders agree to accept the decision of the County DPA as final.

H. Awarded Bidder will be required to sign a contract upon award. If Bidder is a corporation, signature will be provided in accordance with the corporation’s code as specified in this solicitation.

6.12 RIGHTS RESERVED TO COUNTY:

The County reserves the right to:

A. Waive, at its discretion, any irregularity or informality, which County deems correctable or otherwise not warranting rejection of the bid.

B. County reserves the right, at its sole discretion, to make multiple awards to Bidders for services requested in this solicitation.

C. Accept or reject in whole or in part any or all bids received as a result of this solicitation at its sole discretion and to solicit for new bids, as the best interest of the County may require.

D. Negotiate the final Contract with the lowest, responsive and responsible Bidder or Bidders as necessary to serve the best interests of the County.

E. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representation that any contract will be awarded to any Bidder responding to this solicitation.

F. Award its total requirements to one Bidder or to apportion those requirements among two or more Bidders as the County may deem to be in its best interests; therefore, bids must be provided for each item separately; “all-or-none” bids will not be accepted unless in the best interest of the County.

6.13 JOINT BIDS
Where two or more Bidders desire to submit a single bid in response to a solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm or multiple firms, but not with multiple firms doing business as a joint venture.
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6.14 UNFAIR PRACTICES AND OTHER LAWS
Bidder warrants that its bid complies with the Unfair Practices Act (Business and Professions Code Section 17000 et seq.) and all applicable County, State and Federal laws and regulations.

6.15 INDEPENDENCE OF BID
By submitting a bid, Bidder swears under penalty of perjury that it did not conspire with any other supplier to set prices in violation of anti-trust laws.

6.16 AMERICANS WITH DISABILITY ACT (ADA)
To comply with the non-discrimination requirements of the ADA, it is the policy of the County to make every effort to ensure that its programs, activities and services are available to all persons, including persons with disabilities. For persons with a disability needing a reasonable modification to participate in the procurement process, or for persons having questions regarding reasonable modifications for the procurement process, you must contact the buyer listed in the solicitation.

6.17 DUNS NUMBER
The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your bid submission response.

6.18 UNIQUE ENTITY IDENTIFIER NUMBER (UEI)
The County requires a valid UEI number prior to Contract Award of Human Services. If needed, your company may obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your bid submission response.

SECTION 7. W-9/W-8 REQUIREMENTS

7.1 DEPARTMENT OF THE TREASURY, INTERNAL REVENUE SERVICE FORM W-9 REQUIREMENT:

Effective June 3, 2006, all Contractors, entering into a contract with the County, who are not already established in the Countywide Accounting and Personnel System (CAPS) as an AuditorController Vendor, will be required to submit to the County a federal Form W-9, or form W-8 for foreign vendors. The County will inform the Contractor, at the time of award, if the Form W-9, or W-8, will be required.

A. In order to comply with this County requirement, within ten days of notification of selection of award of Contract but prior to official award of Contract, the selected Contractor agrees to furnish to the contract administrator, the County DPA, the required W-9 or W-8. Out of State Vendors may be required to submit a 587/590 Form.

SECTION 8. ELECTRONIC FUND TRANSFER (EFT)
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Sheriff-Coroner - Car Rental Services, 060-2748706-OP Page 26 of 28 If awarded, the County offers Bidder the option of receiving payment directly to its bank account via an Electronic Fund Transfer (EFT) process in lieu of a check payment. Payment made via EFT shall also receive an Electronic Remittance Advice with the payment details via e-mail. An e-mail address shall need to be provided to County via an EFT Authorization Form. A copy of the EFT form is attached as an Exhibit to this solicitation.

SECTION 9. OCLSB AND DVBE PREFERENCE POLICIES CERTIFICATION

REQUIREMENTS
County of Orange Local Small Business (OCLSB) Preference and Disabled Veteran Business Enterprise (DVBE) Preference Policies Certification Requirements

9.1 OCLSB:

OCLSB: Effective January 1, 2020, County of Orange Board of Supervisors adopted the OCLSB Preference policy. Implementation of the OCLSB Preference policy supports local businesses, the local economy and the development of the County’s tax base.

To be certified as a Local Small Business by the County of Orange, a business shall meet (1) and (2) below:

A. Local Business Requirements:

1. maintains their principal center of operations (i.e. headquarters) within Orange County, and:

2. has:
a. a business address located in the County of Orange that is not a post office box, or b. a valid business license or certificate of occupancy issued by the County of Orange or by an Orange County city, or other documentation acceptable to the County of Orange.

B. Small Business Requirements:

1. Must be certified as a Small Business by the State of California Department of General Services (DGS): and,

2. DGS Small Business requirements must be valid at the time of bid submittal.

9.2 DVBE:

Effective January 1, 2021, County of Orange Board of Supervisors adopted the DVBE Preference policy.

The DVBE Preference policy supports local business opportunity, economy and the development of County’s tax base, and in addition recognizes the service and sacrifice given by the men and women of our Armed Forces.

To be certified as a Disabled Veteran Business Enterprise by the County of Orange, a business shall meet (A) and (B) below:
236
County of Orange IFB
Sheriff-Coroner - Car Rental Services, 060-2748706-OP Page 27 of 28 A. Must be certified as a DVBE by the State of California Department of General Services (DGS); and,
B. DGS DVBE requirements must be valid at the time of bid submittal.

To participate as an OCLSB and/or DVBE please read and follow the process outlined in COUNTY OF

ORANGE LOCAL SMALL BUSINESS (OCLSB) AND DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) CERTIFICATION REQUIREMENTS in the VENDOR QUESTIONNAIRE.

9.3 OCLSB/DVBE CERTIFICATION REQUIREMENTS:

County Of Orange Local Small Business (OCLSB) Preference And Disabled Veteran Business Enterprise (DVBE) Certification Requirements

1. To participate as an OCLSB and/or DVBE the following requirements must be met:
a. Must be certified with State of California the Department of General Services (DGS) as a Small Business - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx b. Must be certified with DGS as a DVBE - https://caleprocure.ca.gov/pages/sbdvbeindex.aspx c. maintains their principal center of operations (i.e. headquarters) within Orange County
d. Certification must be valid at the date/time solicitation is closed, and it shall remain in effect at the time of contract award. County reserves the right to verify and/or reject incomplete documents.
e. Complete and sign the Affirmation form attached herein. The signed Affirmation form and the OCLSB Certification are required and must be returned with the solicitation response.

2. OCLSB or DVBE Preference provides for the following:
a. Invitation for Bid – IFB
b. Request for Proposal - RFP

4. Dual OCLSB and DVBE Preference provides for the following:
c. Business Certified as OCLSB and DVBE

5. Subcontractors
237

Page 1 of 1 ends

May 5, 2026
Police Department
DATE: May 5, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Tim Simmons, Chief of Police
Subject: Monthly Crime Report for February 2026
FINANCIAL IMPACT: There Is no fiscal impact for receiving this item.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
ISSUE:

City staff is requesting that the City Council receive the Police Department monthly Crime Report for February
2026.

RECOMMENDED ACTION: RECEIVE the monthly Crime Report from the Richmond Police Department for February 2026 – Police
Department (Chief Tim Simmons 510-621-1802).

DISCUSSION:

Chief Tim Simmons will present statistical data regarding violent crimes, property crimes, calls for service, parking enforcement efforts and some significant incidents from February 2026.

DOCUMENTS ATTACHED:

Attachment 1 – Monthly Crime Report, February 2026
AGENDA
REPORT
238
Richmond Police Department
Crime Report
Council Report February 2026
Mayor Martinez, Council, and Community,
The Richmond Police Department's crime statistics for February 2026 show a decrease in both violent and property crime totals compared to January 2026.

Violent Crime
There has been no change in the number of homicides, no incidents to report for January and February. Aggravated assaults decreased by 20%, from 70 to 56 incidents.

There was a 65% decrease in the number of Robberies, from 26 to 9 incidents. Sexual assaults have increased by 27%, from 11 to 14 incidents. Overall, the total number of violent crimes decreased by 26%, from 107 to 79 incidents.

Property Crime
For property crimes, there was a slight increase in burglaries (excluding auto burglaries), by 9% from 33 to 36 incidents. Thefts, including auto burglaries, decreased by 39%, from 145 to 88 incidents. Vehicle thefts decreased by 21%, from 96 to 76 incidents. Arson decreased by 33%, from 3 to 2 incidents. Overall, the total number of property crimes decreased by 27%, from 277 to 202 incidents.

Reports / Calls for Service
For reports and calls for service, there was a 10% increase in vehicle impounds, increasing from 209 to 229. Collision-related calls for service decreased by 24%, from 160 to 121 incidents. DUI-related traffic collisions decreased by 54%, from 13 to 6 incidents. DUI reports slightly increased by 3%, from 34 to 35 incidents. Sideshowrelated calls for service increased by 33%, from 3 to 4 incidents. The total number of firearms recovered decreased by 23%, from 13 to 10.

Parking Enforcement
The Parking Enforcement Unit towed 95 vehicles for being abandoned, overparked, or having expired registration, down from 101 in January, a 5% decrease. They issued 4,885 parking citations, compared to 4,942 in January, for a 1% decrease. The Parking Unit responded to 222 citizen complaints regarding abandoned vehicles, resulting in 197 vehicles being cited or tagged with 72-hour notices to move or be towed. Of the 197 vehicles, 68 vehicles were ultimately towed.

Traffic Enforcement
Officers issued approximately 243 misdemeanor and infraction traffic-related citations.

The number of citations reported for this month-long period may be lower than the actual number issued. This is due to processing and data-entry timelines, as citations 239
are not always immediately entered into the system. Accordingly, the figures provided should be considered an estimate.

Council District Statistics
 District 1 experienced a 12% decrease in total calls for service, from 1,499 to 1,326.
 District 2 experienced a 12% decrease in total calls for service, from 1,227 to 1,078.
 District 3 experienced a 13% decrease in total calls for service, from 1,643 to 1,437.
 District 4 experienced a 5% increase in total calls for service, rising from 541 to 570.
 District 5 saw a 12% decrease in total calls for service, from 1,293 calls to 1,133.  District 6 saw a 7% decrease in total calls for service, from 1,069 calls to 995.

These statistics offer a snapshot of crime trends in Richmond for February 2026, highlighting areas of concern and notable improvements. Additional statistical data and historical data can be found on our website under the Crime Analysis page. https://www.ci.richmond.ca.us/1023/Crime-Analysis
Significant Incidents
February 1, 2026 Harbour Way / Ohio Ave
DUI Arrest
Officers conducted a traffic enforcement stop for vehicle code violations. Officers contacted the driver and saw objective signs of intoxication. After the driver performed poorly on the standardized field sobriety tests, a breath sample was collected indicating their blood alcohol content was .350%, or more than 4 times the legal limit. Due to his level of intoxication he was transported to a local hospital for medical treatment and released to the custody of a family member.

February 2, 2026 100 block South 23rd St.

Assault with a Firearm
At 8:30 AM, officers responded to a multiple round ShotSpotter activation in the area of South 23rd St and Ohio Ave. At the same time a victim called to report they had been shot at and had crashed their vehicle. Officers arrived on scene and located the victim, who luckily only sustained minor injuries. They confirmed the victim’s vehicle had been struck multiple times by gunfire. A short distance away they located the suspects, who were known to the victim. Both suspects were taken into custody without incident and a firearm was recovered from the scene. The victim positively identified the suspects and they were transported to jail.

February 7, 2026 24th St. / Rheem Ave
Subject armed with a firearm
240
Officers responded to a report of a man with a gun call. The caller reported seeing a person walking on Rheem Ave who removed a firearm from their pocket and pointed it at passing vehicles. The caller provided a detailed description of the person, but left the area prior to officers arriving. Officers located a subject matching the description near 23rd St and Rheem Ave. Upon seeing officers, the suspect attempted to flee on foot.

After a short foot pursuit, officers were able to detain the subject. During a search of the subject a loaded firearm was located. The original caller agreed to return to the scene and positively identified the subject officers detained as the person they saw point a firearm at vehicles. The suspect was arrested for the illegal possession of the firearm.

February 9, 2026 2600 Hilltop Dr
Mental Health Crisis
Officers responded for a report of a subject experiencing a mental health crisis. Family of the subject reported they had received communication from the subject where they expressed a desire to self-harm. Based on the information provided, officers requested an emergency location check of the subject’s cellular phone. The subjects phone showed them to be near Cummings Skyway. RPD coordinated with the Contra Costa Office of the Sheriff who have jurisdiction over Cummings Skyway for them to check the area for the subject. Due to a thorough search of the area, CCCSO were able to locate the subject a short distance from the Carquinez Bridge, which was believed to be the subject’s destination. RPD officers responded to where the subject was located and placed them on a mental health hold, so that they could be transported for a mental health evaluation.

February 10, 2026 500 block South 37th St.

Illegal possession of a loaded firearm, prowling
Officers responded to reports of a subject tampering with vehicles in the area, possibly attempting to remove catalytic converters. Officers responded and located a vehicle whose catalytic converter had been tampered with, but were unable to locate the suspect. After clearing the area, the caller reported the subject had returned. Officers immediately responded back and this time located the subject. The subject attempted to flee on foot, but was apprehended without incident. During a search of the subject, officers located a loaded firearm in a shoulder holster on the suspect. The suspect was arrested for illegal possession of the firearm, vandalism to vehicles and for resisting arrest.

February 11, 2026 South 15th / Cutting Blvd
DUI Arrest
Officers on routine patrol at 5:22 PM saw a vehicle driving on a flat tire with fresh damage to its fender. Officers stopped the vehicle and contacted the driver, who displayed signs of intoxication. The driver performed poorly on field sobriety tests and was taken into custody, later providing a breath sample that registered a blood alcohol content of .18%. While conducting the DUI investigation, the owner of a parked vehicle contacted officers to report the vehicle they had stopped had struck their vehicle and fled. The suspect was taken into custody for suspicion of DUI and hit and run. 241
February 12, 2026 City Wide
Sex Registrant Compliance Checks
Detectives from SVU, with assistance from patrol officers, conducted numerous sex registrants checks (PC 290). The individuals have been convicted of sexually based offenses and are required to register with the police department where they live, along with following probation type restrictions. Officers determined three of the subjects were in violations of the terms of their registration. Officers authored crime reports and will seek prosecution for the violations.

February 19, 2026 Castro St / Redwood Lane
Fatal Traffic Collision
Officers responded for a report of a vehicle vs. pedestrian collision. Officers determined two vehicles had struck a pedestrian who was crossing the roadway. The pedestrian sustained fatal injuries as a result of the collision. Both drivers remained at the scene and neither drugs or alcohol are suspected factors in the collision.

February 21, 2026 Harbour Way / Ohio Ave
DUI Arrest
Officers conducted a traffic enforcement stop for vehicle code violations. Officers contacted the driver and saw objective signs of intoxication. After the driver performed poorly on the standardized field sobriety tests, a breath sample was collected indicating their blood alcohol content was .350%, or more than 4 times the legal limit. Due to his level of intoxication he was transported to a local hospital for medical treatment Tim Simmons
Chief of Police
Richmond Police Department
242

Page 1 of 1 ends

May 05, 2026
Police Department
DATE: May 5, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Tim Simmons, Chief of Police
Subject: March 2026 Crime Report
FINANCIAL IMPACT: There is no fiscal impact for receiving this item.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
ISSUE:

City staff is requesting that the City Council receive the Police Department monthly Crime Report for March
2026.

RECOMMENDED ACTION: RECEIVE the monthly Crime Report from the Richmond Police Department for March 2026 – Police Department
(Chief Tim Simmons 510-621-1802).

DISCUSSION:

Chief Tim Simmons will present statistical data regarding violent crimes, property crimes, calls for service, parking enforcement efforts and some significant incidents from March 2026
DOCUMENTS ATTACHED:

Attachment 1 – Monthly Crime Report, March 2026
AGENDA
REPORT
243
Richmond Police Department
Crime Report
Council Report March 2026
Mayor Martinez, Council, and Community,
The Richmond Police Department's crime statistics for March 2026 show an increase in both violent and property crime totals compared to February 2026.

Violent Crime
There has been no change in the number of homicides, no incidents to report for February and March. Aggravated assaults increased by 48%, from 56 to 83 incidents.

There was a 156% increase in the number of Robberies, from 9 to 23 incidents. Sexual assaults have increased by 7%, from 14 to 15 incidents. Overall, the total number of violent crimes increased by 53%, from 79 to 121 incidents.

Property Crime
For property crimes, there was a slight decrease in burglaries (excluding auto burglaries), by 8% from 36 to 33 incidents. Thefts, including auto burglaries, increased by 209%, from 88 to 272 incidents. Vehicle thefts increased by 45%, from 76 to 110 incidents. Arson increased by 150%, from 2 to 5 incidents. Overall, the total number of property crimes increased by 108%, from 202 to 420 incidents. *Reports submitted online in February and March were imported into our records management system in the month of March, contributing to a notable increase in theft related offenses for the month of March and does not necessarily reflect an increase in actual criminal activity.

Reports / Calls for Service
In terms of reports and calls for service, there was a 14% increase in vehicle impounds, increasing from 229 to 262. Collision-related calls for service increased by 50%, from 121 to 182 incidents. DUI-related traffic collisions remained unchanged with 6 incidents.

DUI reports increased by 20%, from 35 to 42 incidents. Sideshow-related calls for service decreased by 100%, from 4 to 0 incidents. The total number of firearms recovered decreased by 130%, from 10 to 23.

Parking Enforcement
The Parking Enforcement Unit towed 111 vehicles for being abandoned, overparked, or having expired registration, down from 95 in February, a 17% increase. They issued 5,472 parking citations, compared to 4,885 in February, for a 12% increase. The Parking Unit responded to 332 citizen complaints regarding abandoned vehicles, resulting in 144 vehicles being cited or tagged with 72-hour notices to move or be towed. Of the 332 vehicles, 78 vehicles were ultimately towed. 244
Traffic Enforcement
Officers issued approximately 200 misdemeanor and infraction traffic-related citations.

The number of citations reported for this month-long period may be lower than the actual number issued. This is due to processing and data-entry timelines, as citations are not always immediately entered into the system. Accordingly, the figures provided should be considered an estimate.

Illegal Dumping Citations
None.

Tobacco Enforcement Citations
None.

Council District Statistics
• District 1 experienced a 23% increase in total calls for service, from 1,326 to 1,633.
• District 2 experienced a 21% increase in total calls for service, from 1,078 to 1,304.
• District 3 experienced a 17% increase in total calls for service, from 1,437 to 1,687.
• District 4 experienced a 22% increase in total calls for service, rising from 570 to 695.
• District 5 experienced a 28% increase in total calls for service, from 1,133 to 1,445.
• District 6 experienced a 18% increase in total calls for service, from 995 to 1,171.

These statistics offer a snapshot of crime trends in Richmond for March 2026, highlighting areas of concern and notable improvements. Additional statistical data and historical data can be found on our website under the Crime Analysis page. https://www.ci.richmond.ca.us/1023/Crime-Analysis
Police District Summary
Central District Crime and Community Issues
The most significant and increasing issue in the Central District is prostitution activity along the 24th Street corridor, with spillover onto 23rd Street. During the month of March, numerous arrests were made for solicitation of prostitution involving both female subjects and “Johns,” as well as arrests for indecent exposure. Officers also provided services to two of the involved females. One of these individuals provided information 245
that led to the issuance of arrest warrants in another jurisdiction. Additionally, two underage girls were rescued, and arrests were made in connection with that case, which remains ongoing.

Another major concern in the Central District involves parking violations and neighborhood complaints in the area of 5th Street and Bissell Avenue. The Rock has been made aware of these concerns and is actively working with the complainant to address them.

Parking Enforcement has also been coordinating with Four Leaf to address parking issues along the 23rd Street corridor, particularly during weekends.

Northern District Crime and Community Issues
Over the past month, a primary community concern has been ongoing crime and blight at the West Ridge Apartments. The complex currently has over 100 vacant units, which has contributed to an increase in illegal squatting, criminal activity, and declining neighborhood living conditions.

The Richmond Police Department has taken a coordinated, multi-department approach to address these issues. Partnering City departments include Code Enforcement, Building Inspection, the Richmond Rent Program, the ROCK Team, Richmond Fire, and the Community Prosecutor’s Office. This collaborative effort is focused on improving safety and overall quality of life for residents.

Following an intervention meeting with property management, several corrective actions have been implemented. These include replacing the on-site management team, contracting private security for evening patrols, securing vacant and problem units, conducting daily inspections of vacant units to prevent squatting, and initiating evictions for units associated with ongoing criminal activity.

RPD is supporting these efforts through increased patrol presence and by assigning the Beat 8 Sergeant to oversee this as an ongoing project. While these changes have been implemented recently, early indicators show a positive impact, and efforts will continue to ensure sustained improvement.

Southern District Crime and Community Issues
Coordinated abatement efforts were recently conducted at the homeless encampment on Hinkley Circle. As part of the operation, Oliver's Towing removed two trailers from the site, and two vehicles were processed through the buyback program. Multiple loads of debris and trash were cleared from the area, with additional cleanup already scheduled to continue the work. To prevent future parking and re-encampment, Public Works has since installed K-rails along the perimeter.

Additional Significant Incidents from March 2026:

March 02, 2026 700 National Court Wire Theft
A passerby reported observing three suspects prying boards from around a window, followed by the sound of breaking glass, as the suspects forced entry into the building. 246
A silver sedan parked in front of the location was associated with the suspects. Officers searched the building and located all three suspects inside. Evidence of wire theft and felony vandalism was discovered. All three were arrested and transported to RPD Jail.

March 05, 2026 S. 19th St. / Cutting Blvd DUI / Child Endangerment Officers responded to a cell phone alert reporting a traffic collision near S. 19th Street and Cutting Boulevard. The suspect vehicle had struck a parked vehicle, causing major damage to both. The driver was located and immediately stated to officers that he had crashed because he was drunk. At the time of the collision, the suspect had his sixyear-old son in the vehicle. The child complained of head pain and was later treated at Kaiser Hospital.

The suspect was too intoxicated to perform field sobriety tests or provide a breath sample. He was arrested, medically cleared for incarceration, and transported to RPD.

Officers obtained a McNeely warrant, and the suspect's blood was drawn by a phlebotomist at RPD. The suspect was subsequently booked at RPD Jail.

March 12, 2026 500 block of Duboce Narcotics Sales
Officers responded to the area on a report of a possible suspect selling narcotics out of a silver Infiniti. Officers surveilled the area and observed hand-to-hand transactions via a live drone feed. Officers contacted three subjects, one of whom initially began walking away but was quickly detained. A records check revealed the subject was on searchable probation. During a search, officers located suspected fentanyl and methamphetamine, and the subject was placed under arrest for possession for sale.

The suspect consented to a search of his vehicle. Officers located paperwork bearing the suspect’s name, along with a scale covered in residue and packaging material.

March 24, 2026 100 block of 37th St. Lifesaving Event
Officers parked in the Richmond Court parking lot were flagged down by a Contra Costa Sheriff's Deputy, who requested they radio for medical aid for an unresponsive subject.

Officers located the subject on the ground, unresponsive and barely breathing.

Recognizing the signs of an opioid-related overdose, officers administered two doses of Narcan. The subject regained consciousness within minutes and admitted to using an unknown white substance prior to losing consciousness. The subject was transported to Kaiser Hospital by AMR.

Notably, the subject treated in this incident was the same individual involved in a criminal case for which one of the responding officers had recently appeared in court.

March 27, 2026 24th St. / Gaynor Prostitution Activity
RPD personnel, working with the Drone as First Responder, observed the suspect in the area approaching several vehicles. A driver of a white Honda was seen circling the block three times. During one of these passes, the suspect approached and spoke with the driver. The driver then continued circling, returned to the original location, and the suspect entered the vehicle. The two drove away, at which point a traffic stop was conducted and both individuals were placed under arrest. Both were transported to RPD Jail for booking.
247
March 28, 2026 City of Richmond Protest
The "No Kings" rally took place on this day from 1000 to 1400 hours, drawing over 200 participants. Members of the Mobile Field Force monitored the event, which concluded without incident.

March 28, 2026 W. Cutting / Canal Sideshow
Team 5 officers received information regarding a large sideshow event anticipated to begin in Pinole at 2100 hours. This intelligence was shared with neighboring agencies.

At approximately 2110 hours, roughly 100 vehicles were observed gathering near Fitzgerald Parkway in Pinole. The group subsequently dispersed and reconvened in Vallejo before arriving at Hilltop Plaza in Richmond at 2230 hours. Officers redirected the group back onto I-80, and the sideshow continued eastbound toward Fairfield.

At approximately 0130 hours, the group briefly returned to the area of Canal Boulevard and W. Cutting Boulevard in Richmond before dispersing eastbound onto I-580.

March 29, 2026 600 block of 18th St. DUI
Officers responded to a hit-and-run in which a vehicle struck multiple cars before crashing into a house. The driver fled on foot. Raven 13 (DFR), working alongside responding officers, located the driver in a backyard. He was detained and positively identified as the suspect. The suspect displayed objective signs of intoxication and was transported to Kaiser Hospital for medical clearance, where he submitted a blood sample. He was subsequently transported to RPD Jail for booking.

Tim Simmons
Chief of Police
Richmond Police Department
248
Richmond Police Department
Crime Report
Council Report March 2026
Mayor Martinez, Council, and Community,
The Richmond Police Department's crime statistics for March 2026 show an increase in both violent and property crime totals compared to February 2026.

Violent Crime
There has been no change in the number of homicides, no incidents to report for February and March. Aggravated assaults increased by 48%, from 56 to 83 incidents.

Parking Enforcement
The Parking Enforcement Unit towed 111 vehicles for being abandoned, overparked, or having expired registration, up from 95 in February, a 17% increase. They issued 5,472 parking citations, compared to 4,885 in February, for a 12% increase. The Parking Unit responded to 332 citizen complaints regarding abandoned vehicles, resulting in 144 vehicles being cited or tagged with 72-hour notices to move or be towed. Of the 332 vehicles, 78 vehicles were ultimately towed.
249
Traffic Enforcement
Officers issued approximately 200 misdemeanor and infraction traffic-related citations.

Illegal Dumping Citations
None.

Tobacco Enforcement Citations
None.

Council District Statistics
 District 1 experienced a 23% increase in total calls for service, from 1,326 to 1,633.
 District 2 experienced a 21% increase in total calls for service, from 1,078 to 1,304.
 District 3 experienced a 17% increase in total calls for service, from 1,437 to 1,687.
 District 4 experienced a 22% increase in total calls for service, rising from 570 to 695.
 District 5 experienced a 28% increase in total calls for service, from 1,133 to 1,445.
 District 6 experienced a 18% increase in total calls for service, from 995 to 1,171.

These statistics offer a snapshot of crime trends in Richmond for March 2026, highlighting areas of concern and notable improvements. Additional statistical data and historical data can be found on our website under the Crime Analysis page. https://www.ci.richmond.ca.us/1023/Crime-Analysis
Police District Summary
Central District Crime and Community Issues
The most significant and increasing issue in the Central District is prostitution activity along the 24th Street corridor, with spillover onto 23rd Street. During the month of March, numerous arrests were made for solicitation of prostitution involving both female subjects and “Johns,” as well as arrests for indecent exposure. Officers also provided services to two of the involved females. One of these individuals provided information 250
that led to the issuance of arrest warrants in another jurisdiction. Additionally, two underage girls were rescued, and arrests were made in connection with that case, which remains ongoing.

Parking Enforcement has also been coordinating with Four Leaf to address parking issues along the 23rd Street corridor, particularly during weekends.

Additional Significant Incidents from March 2026:

March 02, 2026 700 National Court Wire Theft
A passerby reported observing three suspects prying boards from around a window, followed by the sound of breaking glass, as the suspects forced entry into the building. 251
A silver sedan parked in front of the location was associated with the suspects. Officers searched the building and located all three suspects inside. Evidence of wire theft and felony vandalism was discovered. All three were arrested and transported to RPD Jail.

The suspect was too intoxicated to perform field sobriety tests or provide a breath sample. He was arrested, medically cleared for incarceration, and transported to RPD.

Officers obtained a McNeely warrant, and the suspect's blood was drawn by a phlebotomist at RPD. The suspect was subsequently booked at RPD Jail.

The suspect consented to a search of his vehicle. Officers located paperwork bearing the suspect’s name, along with a scale covered in residue and packaging material.

Officers located the subject on the ground, unresponsive and barely breathing.

Notably, the subject treated in this incident was the same individual involved in a criminal case for which one of the responding officers had recently appeared in court.

March 27, 2026 24th St. / Gaynor Prostitution Activity
RPD personnel, working with the Drone as First Responder, observed the suspect in the area approaching several vehicles. A driver of a white Honda was seen circling the block three times. During one of these passes, the suspect approached and spoke with the driver. The driver then continued circling, returned to the original location, and the suspect entered the vehicle. The two drove away, at which point a traffic stop was conducted and both individuals were placed under arrest. Both were transported to RPD Jail for booking.
252
March 28, 2026 City of Richmond Protest
The "No Kings" rally took place on this day from 1000 to 1400 hours, drawing over 200 participants. Members of the Mobile Field Force monitored the event, which concluded without incident.

At approximately 0130 hours, the group briefly returned to the area of Canal Boulevard and W. Cutting Boulevard in Richmond before dispersing eastbound onto I-580.

Tim Simmons
Chief of Police
Richmond Police Department
253

Page 1 of 3 ends

May 5, 2026
Police Department
DATE: May 5, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Timothy Simmons, Chief of Police
Subject: Agreement with Contra Costa County Animal Services Department for Ongoing Animal Control Services
FINANCIAL IMPACT: The proposed $1,527,595 expenditure for fiscal year 2026-2027 will be included within the proposed fiscal
year 2026-2027 Police Department operating budget.

Funding for the additional three-year extension period
(fiscal years 2027-2028, 2028-2029, and 2029-2030) will be budgeted accordingly in subsequent fiscal year
budgets (Account String: 01191021-400221).

PREVIOUS COUNCIL
ACTION:

November 4, 2025
September 10, 2024
November 28, 2023
July 19, 2022

STATEMENT OF THE
ISSUE:

Richmond Police Department maintains an ongoing
agreement with the Contra Costa County Animal
Services Department for animal control. The agreement
automatically renews for successive three-year periods
until either party terminates the agreement. City staff are seeking City Council approval to extend the agreement to align with the County’s three-year cycle.

RECOMMENDED ACTION: APPROVE and AUTHORIZE a contract with Contra Costa County Animal Services Department in an amount
not to exceed $7,200,000 for the continuation of Animal Control Services for Fiscal Year 2026–2027, with an
additional three-year term for Fiscal Years 2027–2028,
2028–2029, and 2029–2030, for a total contract term of
July 1, 2022, through June 30, 2030 – Police Department (Chief Timothy Simmons 510-621-1802).

AGENDA
REPORT
254

Page 2 of 3 ends

May 5, 2026
DISCUSSION:

The City of Richmond entered into a City-County Animal Services Agreement (Agreement) with the Contra Costa County Animal Services Department (County) to provide State-mandated animal-related services to the City’s residents (Attachment 1).

The Agreement began on July 1, 2022, and had a two-year term with an ending date of June 30, 2024. The Agreement provides for automatic renewal for successive threeyear terms until either party terminates the Agreement by giving the other party 90-days advance written notice of termination. On November 28, 2023, City Council approved an amendment to the Agreement to correct section 13.a.iiii regarding calculation of the annual fee.

The County calculates the annual fee using the following formula set forth in Section

13.a. of the Agreement, as amended:
i. For fiscal year 2022-2023, $7.97 for each person residing within the City limits as of January 2022. For example, if the City’s population is 50,000, the Annual Fee is $398,500.
ii. For fiscal year 2023-2024, $9.11 for each person residing within the City limits as of January 2023. For example, if the City’s population is 50,000, the Annual Fee is $455,500.
iii. For each fiscal year thereafter, the per capita rate for the Annual Fee shall be calculated using the following formula: (A) the County’s budgeted cost to provide Animal Services throughout the County in that fiscal year, minus the sum of animal licensing fees and user fees projected to be received from all County residents in that fiscal year, minus the budgeted County general fund contribution for that fiscal year, divided by (B) the sum of the population of all cities for which the County provides Animal Services. For example, if the budgeted cost to provide Animal Services throughout the County is $12,640,000, the animal licensing and user fees projected to be received are $1,620,000, the budgeted general fund contribution is $4,112,000, and the population is 866,583, then the per capita Annual Fee would be $7.97 per capita [$12,640,000 - $1,620,000 - $4,112,000) / 866,583]. For a City with a population of 100,000, the total Annual Fee would be $797,000.

The calculation of the annual fee is based on the City’s population according to the California Department of Finance Demographic E1 report published at the beginning of each Calendar year. For this reason, the City could not accurately estimate the total amount due when the agreement was first taken to City Council on July 19, 2022.

September 10, 2024, City Council approved funding in the amount of $1,374,703 for Fiscal Year 2024-2025 and ratified the extension of the contract term through June 30, 2025. On November 4, 2025, City Council approved funding in the amount of 255

Page 3 of 3 ends

May 5, 2026
$1,403,221 for Fiscal Year 2025-2026 and ratified the extension of the contract term through June 30, 2026.

In a letter addressed to City Manager Shasa Curl on February 27, 2026, the Animal Services Department stated the following (Attachment 3):

Per section 13.a.iii. in the City-County Services Agreement (attached), the city fees are the total County fiscal year (FY) cost to provide Animal Services, minus animal licensing and user fees, and minus the County General Fund contribution.

The information below details the values for FY 2026/27:

Total County Animal Service Cost $19,467,987
Total Licensing and User Fee Revenue $1,663,000
Total General Fund Contribution $6,165,512
Total City Contract Fees $11,639,475
The total per capita cost for each city for FY 2026/27 is $13.45. Based on your city’s population according to the California Department of Finance Demographic E1 report, as released May 2025, the City contract cost for animal services in FY 2026/27 is $1,527,595.

Due to the estimated expenditure amount, Department staff must receive approval from City Council prior to receiving services for any new period. Section 14.a. of the Agreement provides that the term of the Agreement has an original two-year term starting July 1, 2022, and automatically renews for successive three-year periods thereafter until either party terminates the Agreement. Except for the original two-year period starting July 1, 2022, staff has sought approval on an annual basis, but given the amount of staff time and effort, and to align with the County’s three-year cycle, staff proposes approving the final year of the first three-year period, plus a new three-year period (a total of four years), for a total additional cost estimated not to exceed $7,200,000 based on historical cost extrapolation. Note that the County assesses the City’s annual fees based on factors that vary from year to year. Accordingly, annual costs for each year cannot be determined for certain until the County completes its assessment and informs the City of the annual fees, which typically occurs during the first quarter of each calendar year.

The City of Richmond Police Department staff believes the County services are the most economically feasible way to provide animal control services to its citizens and therefore asks that Council approve funding in the amount of $7,200,000 for Fiscal Years 2026-2027, 2027-2028, 2028-2029, 2029-2030 by approving the extension of the contract term through June 30, 2030.

DOCUMENTS ATTACHED:

Attachment 1 – Original Agreement
Attachment 2 – Amendment to the Agreement
Attachment 3 – Fiscal Year 2026-2027 City Fee Letter
256
1 CITY-COUNTY ANIMAL SERVICES AGREEMENT
The County of Contra Costa, a political subdivision of the State of California ("County"), and the City of Richmond, a municipal corporation in the County ("City"), enter into this City-County Animal Services Agreement (“Agreement”) effective as of July 1, 2022 (“Effective Date”).

1. Authority. The City has adopted by reference Division 416 of the Contra Costa County Ordinance Code (hereafter "Division 416") governing animals.

Division 416 establishes requirements and procedures for animal control by the County’s Animal Services Department. This Agreement is entered into to memorialize the County’s provision of Animal Services and enforcement of Division 416 within the City as provided in Section 416-4.208, and as authorized by California Government Code section 51301.

2. Enforcement Duties and Personnel. The County will enforce Division 416 within the City’s boundaries. The City hereby designates and appoints the County's Animal Services Director and his or her staff as public officers of the City for the purposes of this Agreement and enforcing and carrying out its provisions.

3. Scope of Services.
a. In addition to enforcing Division 416, the County will provide to the City the Field Services, Shelter Services, and Deceased Animal Services described in this Agreement (collectively, “Animal Services”) in the manner provided for in this Agreement. During periods of emergency (such as fire, earthquake, flooding, pandemic), it might not be possible to provide the Animal Services to the same extent and within the same time frames as during non-emergency times.
b. Calls made to the County for services that are not provided by the County pursuant to this Agreement will be referred back to the City in which the call was requested. In such a case, the City is responsible for determining the next appropriate action.
c. The County will provide Animal Services within the City’s boundaries in accordance with all applicable federal, state, and local laws, including the Ordinance Code.

4. Definitions.
a. “Critically Sick or Injured Animals” means those animals that have lifethreatening conditions. b. “Emergency Calls” means complaints of animal bites, potential rabies exposure, or attacks on humans or domestic animals that are in progress, or, when a bite or attack has occurred, where the animal remains an immediate threat to humans.
c. “Livestock” means a large domesticated agricultural animal, such as a DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 DocuSign Envelope ID: FCCC236F-272E-4A5F-AF5C-2A9B21CFF407 257
2 cow, bull, steer, horse, sheep, or other large agricultural animal. d. “Regular Field Services hours” means between 8:00 am and 9:00 pm each day of the week, including Saturdays and Sundays.

5. Field Services. The County will provide the following services (collectively, “Field Services”) within the City upon a request from a City resident or person within the boundaries of the City.
a. Pick up and attempt to return to their owners domesticated animals that are found “at large,” to the extent possible without impoundment by relying on the animal’s identification, including dogs, trapped, injured, or sick cats, and other small, domesticated animals, including rabbits, chickens, turkey, geese, and ducks, but excluding wildlife, such as deer, mountain lions, opossums, wild turkeys, raccoons, skunks or squirrels unless a rabies exposure has occurred.
b. Investigate complaints of animal bites, rabies exposure and attacks to humans or domestic animals, including documenting the incident, interviewing witnesses, quarantining animals, preparing and transporting animals for rabies testing, and investigating any alleged violations of a quarantine order.
c. Enforce provisions governing potentially dangerous and dangerous animals, including but not limited to investigating complaints, designating animals, impounding animals, conducting hearings, and issuing permits for animals designated dangerous or potentially dangerous. d. Enforce provisions governing barking dogs and other noisy animals, including but not limited to conducting hearings.
e. Respond during regular business hours to police or fire department calls for assistance regarding animal-related issues. The County may provide after-hours warrant support to the City with advance notice, if County Animal Services personnel are available and willing to volunteer for the assignment, and provided the City pays additional fees sufficient to cover the County’s actual costs.
f. Investigate, cite, impound, and seek resolution of complaints regarding potential mistreatment of domestic animals by their owners.

6. Response Times for Field Services.
a. The County will attempt to respond to requests for Field Services during the hours and within the times specified in this section. The County shall maintain records of its response times to calls for Field Services. i. Priority 1 calls are Emergency Calls, which are calls for assistance from police or fire personnel and calls regarding rabies exposure, dangerous animals, and Critically Sick or Injured Animals.

1. The County will respond to Priority 1, 2, and 3 calls between 8:00 AM and 9:00 PM, seven (7) days per week, including DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 DocuSign Envelope ID: FCCC236F-272E-4A5F-AF5C-2A9B21CFF407 258
3 holidays.

2. For ninety-five percent (95%) of responses to Priority 1 calls, County personnel will attempt to arrive on the scene within two (2) hours from the time when the call for service is received by County staff.
ii. Priority 2 calls are calls to pick up animals that were at large but have since been confined at a location within the County, and calls regarding urgent, animal-related requests for assistance not involving Critically Sick or Injured Animals.

1. The County will respond to Priority 2 calls during regular Field Services hours.

2. For eighty percent (80%) of responses to Priority 2 calls received during regular Field Services hours, County personnel will attempt to arrive on the scene within 12 hours from the time the call for service is received by County staff.

3. The County will respond to Priority 2 calls received outside of regular Field Services hours no later than 7:00 pm on the next day.

4. The County may respond to Priority 2 calls by taking a report by phone or by contacting parties and witnesses at the scene. iii. Priority 3 calls are all other calls, such as calls regarding animals at large, animals causing a nuisance, and dead animals.

1. The County will respond to Priority 3 calls during regular Field Services hours.

2. For sixty-five percent (65%) of responses to Priority 3 calls received during regular Field Services hours, County personnel will attempt to arrive on the scene within 24 hours from the time the call for service is received by County staff.

3. The County will respond to calls received outside of regular Field Services hours on the next day.

4. The County will respond to Priority 3 calls only after the County has responded to all then-outstanding Priority 1 and Priority 2 calls.

5. The County may respond to Priority 3 calls by taking a report by phone or by contacting parties and witnesses at the scene.

7. Shelter Services.
a. The County will provide the following services to City residents (“Shelter Services”):
i. Impound and shelter lost or stray dogs, injured/sick, lost or endangered community cats, and other small, domesticated DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 DocuSign Envelope ID: FCCC236F-272E-4A5F-AF5C-2A9B21CFF407 259
4 animals that are brought to the shelter by County staff, residents of the County or cities that have contracts with the County for the provision of Animal Services. A community cat is considered endangered if it is in imminent risk of being killed, poisoned, or injured but not if, due to being at large, it is at risk of starvation, being attacked by another animal, or hit by an automobile. Orphaned kittens that cannot survive without human intervention are also considered endangered.
ii. Impound and quarantine biting animals.
iii. Provide rabies testing of animals suspected of infection. iv. Provide for reclamation of abandoned, lost or stray domestic animals.
v. Provide onsite services to the public at the County’s Martinez shelter for the following: search for lost animals, reclaim animals, adopt animals, answer inquiries regarding animals, accept complaints regarding animals, provide vaccines and spay/neuter services for a small fee, conduct humane education programs, and license animals onsite or online.
vi. Provide care for sheltered animals based on the California Veterinary Board Guidelines for Standards of Care in Animal Shelters published by the Association of Shelter Veterinarians. vii. Provide services as required by the California Penal Code Section 597.1 and other laws governing shelters for animal care, treatment, holding periods, placements, and dispositions.
b. Medical Services. As part of the Shelter Services, the County will provide the following medical services (“Medical Services”):
i. The County will provide veterinarian services twenty-four (24) hours per day through partnerships with emergency vets to treat injured or sick impounded animals.
ii. If an animal’s condition requires immediate treatment outside of the County shelter’s regular business hours or when no veterinarian is on staff at the County’s shelter, then County Animal Services Department officers or Good Samaritans may take the animal to any emergency veterinarian clinic/hospital that is under contract with the County to provide emergency veterinary services (as posted on the County shelter’s doors and on the County’s Animal Services Department’s website).
iii. The County will monitor animals on a rabies virus quarantine. iv. The County will conduct a minimum of one vaccine clinic per month and maintain a spay and neuter clinic in Martinez, which for a fee paid by the animal’s owner will provide vaccine and spay/neuter services for County residents’ dogs and cats. The fee will be DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 DocuSign Envelope ID: FCCC236F-272E-4A5F-AF5C-2A9B21CFF407 260
5 approved by the County Board of Supervisors and published on the County Animal Services Department fee schedule.
v. Provide rabies control information free of charge to the public. vi. The County will provide emergency veterinary services in accordance with Section 597(f) of the California Penal Code. c. Shelter Services Hours
i. The Martinez shelter will be open to the public for a minimum of 30 hours per week, 5 days per week, 6 hours per day, including one weekend day each week except during weeks that are shortened by a County holiday.
ii. The Martinez Shelter will be closed on designated County holidays and one day per year dedicated to in-house staff training.

8. Deceased Animal Services. The County will provide the following services within the City in response to calls regarding deceased animals during regular Field Services hours:
a. Pick up deceased domestic animals, wildlife, and livestock from public property.
b. With property owners’ consent, pick up deceased domestic or wild animals from private property for a fee based on the Department’s fee schedule paid directly to the County Animal Services Department by the property owner or reporting party.
c. Identify and notify the owner of deceased animals, whenever possible. d. Dispose of the body of any deceased animal picked up by the County.

9. Excluded Services. The County will not provide the following services to the City under this Agreement:
a. Respond to requests for removal of live or deceased marine animals and disposal of deceased marine animals.
b. Pick up and transport wildlife, including baby birds. c. Pick up live animals for surrender. The County may, at its discretion, accept live animals belonging to County residents for surrender at the Martinez shelter and charge a fee to the animal owner or property owner as part of its regular operations.
d. Respond to pest control issues (i.e., infestations, perceived or real, of squirrels, rats, mice, insects, gophers, wasps, bees, spiders, or other pests).
e. Respond to calls regarding live, sick and injured racoons, opossum, deer, mountain lions, coyotes, wild turkeys, wild pigs, peacocks, or other wildlife unless a rabies exposure has occurred. The County will refer calls regarding live wildlife to the California Department of Fish and Wildlife.

DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 DocuSign Envelope ID: FCCC236F-272E-4A5F-AF5C-2A9B21CFF407 261
6 10. Policies and Procedures. All policies and procedures shall be developed with the goal of ensuring animal welfare, enhancing cost efficiency and quality of services provided to the contracted cities and unincorporated areas of Contra Costa County. They will be developed to reflect best practices in the industry for animal control and shelter animal care using the Guidelines for Standards of Care in Animal Shelters published by the Association of Shelter Veterinarians, ASPCA, the Humane Society of the United States, National Animal Control Association (NACA) and/or other currently accepted best practices for animal control and animal sheltering.

11. Performance and Activity Reports. The County will deliver to the City within 14 days of the end of each quarter, an Animal Control and Results Report summarizing Animal Services provided by the County to the City during the previous quarter and including year-to-date data. This report will include the following information:
a. The total number of calls for service received by the County under this Agreement, identified by type of service and Priority level. b. A response time report identifying response times by Priority level. c. The outcomes for animals impounded, identified by City/County jurisdiction.
d. The number of calls for service received from City residents or persons within the City’s boundaries.
e. A listing of dogs registered to City residents identified as potentially dangerous or dangerous (PDA/DA) that have a valid County-issued PDA/DA permit.

12. Fees and Fines. Pursuant to Food and Agricultural Code Section 30652, all fees and fines collected by the County for providing Animal Services to the City shall be deposited into the County Treasury and shall be used to meet the County’s cost of providing Animal Services to the City.

13. Annual Fee.
a. In consideration for Services provided by the County to the City, and in addition to any fees and fines imposed on City residents, the City agrees to pay to the County the following amounts (“Annual Fee”):
i. For fiscal year 2022-2023, $7.97 for each person residing within the City limits as of January 2022. For example, if the City’s population is 50,000, the Annual Fee is $398,500.
ii. For fiscal year 2023-2024, $9.11 for each person residing within the City limits as of January 2023. For example, if the City’s population is 50,000, the Annual Fee is $455,500.
iii. For each fiscal year thereafter, the per capita rate for the Annual Fee shall be calculated using the following formula: (A) The County’s budgeted cost to provide Animal Services throughout the DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 DocuSign Envelope ID: FCCC236F-272E-4A5F-AF5C-2A9B21CFF407 262
7 County in that fiscal year, minus the sum of animal licensing fees and user fees projected to be received from all County residents in that fiscal year, minus the budgeted County general fund contribution for that fiscal year, divided by (B) the sum of the population of the unincorporated area plus the population of all cities for which the County provides Animal Services. For example, if the budgeted cost to provide Animal Services throughout the County is $12,640,000, the animal licensing and user fees projected to be received are $1,620,00, the budgeted general fund contribution is $4,112,000, and the population is 866,583, then the per capita Annual Fee would be $7.97
[($12,640,000 - $1,620,000 - $4,112,000) / 866,583]. For a City with a population of 100,000, the total Annual Fee would be $797,000.
b. The City shall pay the Annual Fee to the County in four equal quarterly installments. Each installment shall be due on the first day of each fiscal quarter (i.e., July 1, October 1, January 1, and April 1). The City shall make the payment to the County Treasurer-Tax Collector, 625 Court Street, Martinez, CA 94553.
c. The City shall pay the Annual Fee to the County regardless of the amount of any fees and fines collected by the County pursuant to Division 416.
d. Each year, the County will prepare a reconciliation report of actual costs incurred by the County to provide Animal Services during the immediately preceding year to ensure the Annual Fee paid by the City covers only actual costs incurred to provide Animal Services. The reconciliation report will be completed and sent to the City in the month of August for each fiscal year. Any cost savings for that fiscal year will be applied to the following fiscal year.
e. For purposes of calculating the Annual Fee, the County shall rely on the population figures reported by the California State Department of Finance E1 Population Estimates report as of January of each year. f. The County shall notify the City of the amount of the Annual Fee for the next fiscal year by March 1st of each year.

14. Term; Termination.
a. The term of this Agreement begins on the Effective Date and continues for two (2) years. This Agreement shall automatically renew for successive three-year periods until either party terminates this Agreement by giving the other party 90 days advance written notice of termination.
b. This Agreement shall automatically terminate if the County repeals Division 416 or if the City repeals its resolution incorporating and applying Division 416 within the City.

DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 DocuSign Envelope ID: FCCC236F-272E-4A5F-AF5C-2A9B21CFF407 263
8 c. The County may terminate this Agreement if the City fails to pay the Annual Fee by its due date by giving the City 30-days advance written notice.
d. The County agrees to meet jointly with all contracting city agencies annually during Quarter 2 of each fiscal year (i.e., October) to discuss potential revisions or updates through the Public Managers Association.

15. Entire Agreement; Amendment. This Agreement constitutes the entire agreement between the parties, and supersedes any prior agreement between the parties, with respect to the subject matter hereof. Any amendment to this Agreement must be in writing and approved by the Contra Costa County Board of Supervisors.

16. Governing law; Venue. This Agreement shall be governed by the laws of the State of California. Any dispute arising out of or related to this Agreement shall be brought in Contra Costa County Superior Court.

17. Notices. Any notice to be given to either of the parties in connection with this Agreement shall be sent by U.S. mail to the following address:

If to County:

Director, Animal Services
4800 Imhoff Place
Martinez, California 94553-4300
If to City:
__________________________
__________________________
__________________________
__________________________
The parties are signing this Agreement as of the Effective Date set forth above.

COUNTY CITY
By: Beth Ward By:

Title: Animal Services Director Title:

Date: Date:

City of Richmond
1701 Regatta Blvd.

Richmond, CA 94804
c/o Richmond Police Dept.

Thomas K. Butt
Mayor
DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 7/22/2022 7/22/2022
DocuSign Envelope ID: FCCC236F-272E-4A5F-AF5C-2A9B21CFF407 264
265
266
Animal Services Department
4800 Imhoff Place
Martinez, California 94553-4300
(925) 608-8400
Ben Winkleblack
Director
Contra Costa County
February 27, 2026
Ms. Shasa Curl, City Manager
City of Richmond
450 Civic Center Plaza, Ste. 300
Richmond, CA 94804
Dear Ms. Curl,
Per section 13.a.iii. in the City-County Services Agreement (attached), the city fees are the total County fiscal year (FY) cost to provide Animal Services, minus animal licensing and user fees, and minus the County General Fund contribution. The information below details the values for FY 2026/27:

The Animal Services Department anticipates modest overall cost increases in FY 2026/27. These changes are primarily driven by salaries and benefits, services and supplies, and fleet maintenance, partially offset by a decrease in risk-related costs. Despite these adjustments, the Department remains committed to fiscal responsibility and will continue implementing cost-containment strategies, including vendor contract optimization, strategic supply purchasing, and ongoing efforts to reduce the average length of stay for animals.

At the close of each fiscal year, the Department conducts a reconciliation of actual expenditures against contract allocations to determine whether cost savings have been realized. Any savings identified for the current contract period will be applied to the subsequent fiscal year. Should savings be confirmed through the reconciliation process in August 2026, they will be reflected as a credit in the FY 2026/27 second-quarter invoice issued in October 2026.

We look forward to working with you to ensure that our department is adequately serving the needs of your city. I can be reached at (925) 608-8470 should you have any questions or wish to speak with me about this information.

Thank you for your continued partnership.

Sincerely,
Ben Winkleblack, Director
267
1 CITY-COUNTY ANIMAL SERVICES AGREEMENT
The County of Contra Costa, a political subdivision of the State of California ("County"), and the City of Richmond, a municipal corporation in the County ("City"), enter into this City-County Animal Services Agreement (“Agreement”) effective as of July 1, 2022 (“Effective Date”).

1. Authority. The City has adopted by reference Division 416 of the Contra Costa County Ordinance Code (hereafter "Division 416") governing animals.

4. Definitions.
a. “Critically Sick or Injured Animals” means those animals that have lifethreatening conditions. b. “Emergency Calls” means complaints of animal bites, potential rabies exposure, or attacks on humans or domestic animals that are in progress, or, when a bite or attack has occurred, where the animal remains an immediate threat to humans.
c. “Livestock” means a large domesticated agricultural animal, such as a DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 268
2 cow, bull, steer, horse, sheep, or other large agricultural animal. d. “Regular Field Services hours” means between 8:00 am and 9:00 pm each day of the week, including Saturdays and Sundays.

1. The County will respond to Priority 1, 2, and 3 calls between 8:00 AM and 9:00 PM, seven (7) days per week, including DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 269
3 holidays.

1. The County will respond to Priority 2 calls during regular Field Services hours.

3. The County will respond to Priority 2 calls received outside of regular Field Services hours no later than 7:00 pm on the next day.

1. The County will respond to Priority 3 calls during regular Field Services hours.

3. The County will respond to calls received outside of regular Field Services hours on the next day.

4. The County will respond to Priority 3 calls only after the County has responded to all then-outstanding Priority 1 and Priority 2 calls.

5. The County may respond to Priority 3 calls by taking a report by phone or by contacting parties and witnesses at the scene.

7. Shelter Services.
a. The County will provide the following services to City residents (“Shelter Services”):
i. Impound and shelter lost or stray dogs, injured/sick, lost or endangered community cats, and other small, domesticated DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 270
4 animals that are brought to the shelter by County staff, residents of the County or cities that have contracts with the County for the provision of Animal Services. A community cat is considered endangered if it is in imminent risk of being killed, poisoned, or injured but not if, due to being at large, it is at risk of starvation, being attacked by another animal, or hit by an automobile. Orphaned kittens that cannot survive without human intervention are also considered endangered.
ii. Impound and quarantine biting animals.
iii. Provide rabies testing of animals suspected of infection. iv. Provide for reclamation of abandoned, lost or stray domestic animals.
v. Provide onsite services to the public at the County’s Martinez shelter for the following: search for lost animals, reclaim animals, adopt animals, answer inquiries regarding animals, accept complaints regarding animals, provide vaccines and spay/neuter services for a small fee, conduct humane education programs, and license animals onsite or online.
vi. Provide care for sheltered animals based on the California Veterinary Board Guidelines for Standards of Care in Animal Shelters published by the Association of Shelter Veterinarians. vii. Provide services as required by the California Penal Code Section 597.1 and other laws governing shelters for animal care, treatment, holding periods, placements, and dispositions.
b. Medical Services. As part of the Shelter Services, the County will provide the following medical services (“Medical Services”):
i. The County will provide veterinarian services twenty-four (24) hours per day through partnerships with emergency vets to treat injured or sick impounded animals.
ii. If an animal’s condition requires immediate treatment outside of the County shelter’s regular business hours or when no veterinarian is on staff at the County’s shelter, then County Animal Services Department officers or Good Samaritans may take the animal to any emergency veterinarian clinic/hospital that is under contract with the County to provide emergency veterinary services (as posted on the County shelter’s doors and on the County’s Animal Services Department’s website).
iii. The County will monitor animals on a rabies virus quarantine. iv. The County will conduct a minimum of one vaccine clinic per month and maintain a spay and neuter clinic in Martinez, which for a fee paid by the animal’s owner will provide vaccine and spay/neuter services for County residents’ dogs and cats. The fee will be DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 271
5 approved by the County Board of Supervisors and published on the County Animal Services Department fee schedule.
v. Provide rabies control information free of charge to the public. vi. The County will provide emergency veterinary services in accordance with Section 597(f) of the California Penal Code. c. Shelter Services Hours
i. The Martinez shelter will be open to the public for a minimum of 30 hours per week, 5 days per week, 6 hours per day, including one weekend day each week except during weeks that are shortened by a County holiday.
ii. The Martinez Shelter will be closed on designated County holidays and one day per year dedicated to in-house staff training.

DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 272
6 10. Policies and Procedures. All policies and procedures shall be developed with the goal of ensuring animal welfare, enhancing cost efficiency and quality of services provided to the contracted cities and unincorporated areas of Contra Costa County. They will be developed to reflect best practices in the industry for animal control and shelter animal care using the Guidelines for Standards of Care in Animal Shelters published by the Association of Shelter Veterinarians, ASPCA, the Humane Society of the United States, National Animal Control Association (NACA) and/or other currently accepted best practices for animal control and animal sheltering.

13. Annual Fee.
a. In consideration for Services provided by the County to the City, and in addition to any fees and fines imposed on City residents, the City agrees to pay to the County the following amounts (“Annual Fee”):
i. For fiscal year 2022-2023, $7.97 for each person residing within the City limits as of January 2022. For example, if the City’s population is 50,000, the Annual Fee is $398,500.
ii. For fiscal year 2023-2024, $9.11 for each person residing within the City limits as of January 2023. For example, if the City’s population is 50,000, the Annual Fee is $455,500.
iii. For each fiscal year thereafter, the per capita rate for the Annual Fee shall be calculated using the following formula: (A) The County’s budgeted cost to provide Animal Services throughout the DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 273
7 County in that fiscal year, minus the sum of animal licensing fees and user fees projected to be received from all County residents in that fiscal year, minus the budgeted County general fund contribution for that fiscal year, divided by (B) the sum of the population of the unincorporated area plus the population of all cities for which the County provides Animal Services. For example, if the budgeted cost to provide Animal Services throughout the County is $12,640,000, the animal licensing and user fees projected to be received are $1,620,00, the budgeted general fund contribution is $4,112,000, and the population is 866,583, then the per capita Annual Fee would be $7.97
[($12,640,000 - $1,620,000 - $4,112,000) / 866,583]. For a City with a population of 100,000, the total Annual Fee would be $797,000.
b. The City shall pay the Annual Fee to the County in four equal quarterly installments. Each installment shall be due on the first day of each fiscal quarter (i.e., July 1, October 1, January 1, and April 1). The City shall make the payment to the County Treasurer-Tax Collector, 625 Court Street, Martinez, CA 94553.
c. The City shall pay the Annual Fee to the County regardless of the amount of any fees and fines collected by the County pursuant to Division 416.
d. Each year, the County will prepare a reconciliation report of actual costs incurred by the County to provide Animal Services during the immediately preceding year to ensure the Annual Fee paid by the City covers only actual costs incurred to provide Animal Services. The reconciliation report will be completed and sent to the City in the month of August for each fiscal year. Any cost savings for that fiscal year will be applied to the following fiscal year.
e. For purposes of calculating the Annual Fee, the County shall rely on the population figures reported by the California State Department of Finance E1 Population Estimates report as of January of each year. f. The County shall notify the City of the amount of the Annual Fee for the next fiscal year by March 1st of each year.

DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 274
8 c. The County may terminate this Agreement if the City fails to pay the Annual Fee by its due date by giving the City 30-days advance written notice.
d. The County agrees to meet jointly with all contracting city agencies annually during Quarter 2 of each fiscal year (i.e., October) to discuss potential revisions or updates through the Public Managers Association.

17. Notices. Any notice to be given to either of the parties in connection with this Agreement shall be sent by U.S. mail to the following address:

If to County:

COUNTY CITY
By: Beth Ward By:

Title: Animal Services Director Title:

Date: Date:

City of Richmond
1701 Regatta Blvd.

Richmond, CA 94804
c/o Richmond Police Dept.

Thomas K. Butt
Mayor
DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 7/22/2022 7/22/2022
275
Animal Services Department
4800 Imhoff Place
Martinez, California 94553-4300
(925) 608-8400
Beth Ward
Animal Services Director
Contra
Costa
County
October 3, 2023
Ms. Shasa Curl
City of Richmond
450 Civic Center Plaza, Ste. 300
Richmond, CA 94804
Re: Service Agreement Amendment (i.e., Section 13.a.iii. CORRECTION) Dear City Manager Ms. Sasha Curl,
I wanted to reach out to you today to bring forward a correction in Section 13. a. iii of the City – County Animal Services Agreement (“Agreement”) that pertains to the calculation of the Annual Fee. Unfortunately, your city council members approved the agreement without the revised language for section 13.a.iii.

The Agreement states that the population used to calculate the per-capita rate would include both the cities for which the County provides animal services and the unincorporated population. That needs to be corrected because it should only reflect the incorporated populations of the cities and towns we contract with, not the unincorporated areas. To correct this, section 13.a.iii of the Agreement must be amended to remove the clause “…of the unincorporated area plus the…,” as indicated below:

13. Annual Fee a. In consideration for Services provided by the County to the City, and in addition to any fees and fines imposed on City residents, the City agrees to pay to the county the following amounts (“Annual Fee”):
… iii. For each fiscal year thereafter, the per capita rate for the Annual Fee shall be calculated using the following formula: (A) the County’s budgeted cost to provide Animal Services throughout the County in that fiscal year, minus the sum of animal licensing fees and user fees projected to be received from all County residents in that fiscal year, minus the budgeted County general fund contribution for that fiscal year, divided by (B) the sum of the population of the unincorporated area plus the population of all cities for which the County provides Animal Services. For example, if the budgeted cost to provide Animal Services throughout the County is $12,640,000, the animal licensing and user fees projected to be received are $1,620,000, the budgeted general fund contribution is $4,112,000, and the population is 866,583, then the per capita Annual Fee would be $7.97 per capita [($12,640,000 - $1,620,000 - $4,112,000) / 866,583]. For a City with a population of 100,000, the total Annual Fee would be $797,000.

While the example below the deleted excerpt in the Agreement reflects the correct formula, the narrative does not accurately capture the fee structure as devised in the County’s strategic planning process and what had been previously communicated during meetings between City officials and Animal Services. I have attached an amendment that corrects this error—i.e., removes the erroneous highlighted section to match the formula and what was agreed upon between the City and County. The City of Richmond will thus need to process this amendment with their City Council to correct this section in the City-County Animal Services Agreement.

Please let me know if you have any questions.

Thank you,
Beth Ward
Beth Ward, Director
DocuSign Envelope ID: 1A1067EF-52C1-451C-AD9E-5C5F4BBC0DA0 DocuSign Envelope ID: FCCC236F-272E-4A5F-AF5C-2A9B21CFF407 276

AMENDMENT BETWEEN THE COUNTY OF CONTRA COSTA AND THE CITY OF

RICHMOND, CA ANIMAL SEVICES AGREEMENT
County of Contra Costa (“County”), a political subdivision of the State of California, and the City of Richmond (“City”), a municipal corporation of the State of California and in the County, hereby execute this administrative amendment to the City-County Animal Services Agreement, effective July 1, 2022 (“Agreement”), to correct an error in the Agreement and to accurately reflect the original intent and agreed upon terms between the City and County. NOW THEREFORE, County and City hereby amend the Agreement, as follows:

1. Correct Section 13.a.iii. of the Agreement. To accurately reflect the original intent and agreed upon terms between the City and County, Section 13.a.iii. of the Agreement is hereby amended to remove the erroneous clause “…of the unincorporated area plus the…” Section 13.a.iii. is therefore deleted in its entirety and replaced with the below Section 13.a.iii., as set forth below:

13. …
a. …
iii. For each fiscal year thereafter, the per capita rate for the Annual Fee shall be calculated using the following formula: (A) The County’s budgeted cost to provide Animal Services throughout the County in that fiscal year, minus the sum of animal licensing fees and user fees projected to be received from all County residents in that fiscal year, minus the budgeted County general fund contribution for that fiscal year, divided by (B) the sum of the population of all cities for which the County provides Animal Services. For example, if the budgeted cost to provide Animal Services throughout the County is $12,640,000, the animal licensing and user fees projected to be received are $1,620,000, the budgeted general fund contribution is $4,112,000, and the population is 866,583, then the per capita Annual Fee would be $7.97 per capita [($12,640,000 - $1,620,000 - $4,112,000) / 866,583]. For a City with a population of 100,000, the total Annual Fee would be $797,000.

2. Aside from the amended Section 13.a.iii of the Agreement, set forth above, all other terms and conditions of the Agreement shall remain in effect as provided therein. Furthermore, nothing in this amendment to the Agreement shall be construed to affect the interpretation of any other section(s) of the Agreement, except for those explicitly referenced above.

COUNTY: CITY

_________________________________ __________________________________

By: Beth Ward

Title: Animal Services Director
Date: ____________________________
By: _____________________________
Title: ____________________________

Date: _____________________________
DocuSign Envelope ID: 1A1067EF-52C1-451C-AD9E-5C5F4BBC0DA0 10/3/2023
DocuSign Envelope ID: FCCC236F-272E-4A5F-AF5C-2A9B21CFF407 Eduardo Martinez
Mayor
12/8/2023
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May 5, 2026
Police Department
DATE: May 5, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Tim Simmons, Chief of Police
Subject: Contract with T Jung Investigations and Steve Blanc Investigations for Pre-Employment Background
Investigators
FINANCIAL IMPACT: The proposed total three-year not-to-exceed cost of $90,000 for each of the two contracts (a combined not-toexceed total of $180,000) is included within the approved fiscal year 2025-2026 Police Department budget and will be budgeted accordingly in subsequent fiscal years
(Account String: 01191021-400201).

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
ISSUE:

The Police Department is requesting City Council to
contract with T Jung Investigations and Steve Blanc
Investigations to conduct pre-employment background
investigations for sworn and non-sworn Police
Department applicants over a three-year term.

RECOMMENDED ACTION: APPROVE contracts with T Jung Investigations and, separately, Steve Blanc Investigations, to provide
background investigations for Police Department
applicants on an as-needed basis, in an amount not to
exceed $90,000 per vendor over a three-year contract
term of April 15, 2026, to April 15, 2029, with two oneyear extension options – Police Department (Chief Tim Simmons 510-621-1802).

AGENDA
REPORT
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May 5, 2026
DISCUSSION:

Background investigations are required by the State of California Commission on Police Officer Standards and Training (POST) for all sworn police personnel and communications dispatchers, including police cadets, police rangers, records specialists, and jailers. Additionally, due to the close working relationship with sworn and non-sworn employees, the City of Richmond requires non-sworn staff applicants to also pass the pre-employment background investigation before working at the Police Department. The background investigation assures compliance with all applicable minimum standards for appointment, and screens out applicants who, based on their history or other relevant information, are found unsuitable for the position.

In the past, the Richmond Police Department has conducted its own background investigations; however, in-house background investigations are not only costly (due to union-required overtime pay), but continuing to do so will also keep the already shortstaffed sworn officers in the office.

A Request for Proposals (RFP) was posted on BidsOnline for three weeks in October 2025, during which 951 vendors were automatically notified (Attachments 1 and 2). Five responsive proposals were received. A three-member evaluation panel from the Police Department’s Administration Bureau reviewed and scored the proposals based on the following criteria: experience (up to 50 points), scope of work (up to 30 points), and cost (up to 20 points). Of the five proposals, two met the minimum qualifications and achieved the highest evaluation scores. T Jung Investigations received 100 points, and Steve Blanc Investigations received 90 points (Attachment 3).

Police Department staff recommend that City Council approve three-year contracts with T Jung Investigations and Steve Blanc Investigations for background investigations on an as-needed basis (Attachments 4 and 5).

DOCUMENTS ATTACHED:

Attachment 1 – Request for Proposals
Attachment 2 – BidsOnline Summary Report
Attachment 3 – Rating Matrix
Attachment 4 – Standard Contract with T Jung Investigations Attachment 5 – Standard Contract with Steve Blanc Investigations 279
Request for Proposals
Request for Proposal (RFP)
Background Investigation
Release Date: October 31, 2025
Deadline for Submittal: November 21, 2025, 1700 hours

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ATTACHMENT 1
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INTRODUCTION
The City of Richmond’s Police Department is requesting proposals from qualified individuals or companies to conduct background investigations for public safety (Sworn and Professional Staff) personnel and other similar services. This request for proposal (RFP) describes the services requested and selection process. Failure to submit information in accordance with the RFP requirements and procedures may be cause for disqualification. The anticipated term of this contract will be for a period of three (3) years and an option to extend for another 2 years or by means of a mutual agreement from both parties.

Vendors are required to read and understand all information contained within this entire Proposal package. By responding to this RFP, the vendor agrees to read and understand these documents, including the City’s Standard Contract and the City’s Insurance Requirements.

PROJECT BACKGROUND / DESCRIPTION
The City of Richmond Police Department is seeking proposals from qualified professionals to perform pre-hire background investigations for public safety personnel (sworn and professional staff).

The respondent should have experience performing background investigations within San Francisco Bay Area, preferably in Contra Costa County. The Investigator is expected to travel to various locations within the Northern California area to perform interviews and related investigative services.

The Police Department estimates between 20 to 30 candidates a year with an estimated annual expenditure of $60,000. The contract will be for three years ($180,000). The Police Department may award the bid to multiple providers (up to three) to perform stated service on a rotational basis based on department needs and department’s timeline. The anticipated budget of $180,000 over three years period will be evenly split amongst the number of proposers the bid is awarded to (for example, if there are three bidders that are awarded, each respondent will have an up to $60,000 contract for up to three years).

PROPOSAL FOR FORMAT GUIDELINES
All interest parties must meet the following minimum requirements:
• Actively Licensed and bonded as a Background Investigation with the State of California in good standing.
• 5 years performing similar services for public safety personnel. • Have an office within a 75-mile radius of Richmond, California. • Maintain all required City of Richmond insurance coverage requirements (Type II) including City of Richmond Business License for the duration of the contract.

Evaluation Criteria and Scoring (100 Points)
• Experience and Past Performance, vendor background, references, local familiarity, etc. Vendor demonstrates knowledge, experience with performing similar services with other law enforcement agencies in the San Francisco Bay 281

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Area or Northern California (Up To 50 Points)
• Scope of Work. Method of performing services, estimated project completion time, etc. (Up to 30 Points)
• Cost. Please list all costs in your proposal (Up to 20 Points) Each proposal should include the following:

A. Respondents Background
• Confirm background investigation experience.
• Include California Private Investigator License Number. • Confirm the City of Richmond’s Insurance requirements (Type II) and City of Richmond Business License Requirements.
• List three references (preferably local within Northern California area).

B. Scope of Services
Proposer should list its high level of activities to be performed with the Background Investigation including estimate completion time, methodology, etc.

C. Cost Information
Respondents should list the cost it intends to charge per background investigation performed, including any administrative fees, mileage, etc.

D. Contractor Assignment for Sub-Contract
The resulting contract shall not be assigned and not transferred. No SubContracting permitted.

E. Exceptions to this Request for Proposals
The proposer shall state whether it takes exception(s) to this RFP, including but not limited to the City of Richmond’s Standard Services Agreement – RFP (Attachment 1). If the proposer does take exception(s) to any portion of the RFP or contract, the specific portion to which exception(s) is taken must be identified by section number and explained. Requests for changes or additions to sections of City of Richmond’s Standard Services Agreement must be shown by requesting deletion of specific words and/or by providing new requested contract language. Requests for complete replacement of the City of Richmond’s Standard Services Agreement for another contract will not be granted. Failure to make exceptions to the RFP or Standard Services Agreement within the proposal will be deemed a waiver of any objection. Exceptions will be considered during the proposal evaluation process.

F. Statement of Impartiality and Disclosure
This proposal shall include a statement declaring that the proposer’s and subconsultants are not currently, and will not, during the performance of these services, participate in any other similar work involving a third-party with interests currently in conflict or likely to conflict with City of Richmond’s interests.

Additionally, proposer is required to disclose any pending or active investigations or litigation that may affect the reputation or ability of the proposer to carry out the Project.
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PROCESS FOR SUBMITTING PROPOSALS
Questions Concerning Request for Proposals
All questions must be submitted via the electronic BidsOnline system on the Q&A tab by 5:00pm PST, on November 14, 2025. Please do not contact staff as they will be unable to answer your questions. If the City finds it necessary to issue an addendum, prospective Offerors will receive e-mail notification of addendum. It is the proposer’s responsibility to periodically check the BidsOnline website www.ci.richmond.ca.us/ bids for any possible Addenda to the RFP that may have been posted.

Any party submitting a proposal shall not contact or lobby any City Council member, City official, employee (except those specified for contact) or agent regarding the RFP. Any party attempting to influence or circumvent the RFP, bid submittal, and review process may have their proposal rejected for violating this provision of the RFP.

Interested parties may download copies of the above-mentioned proposal by visiting the City's web site to download RFP, new vendors will be required to register. Once the vendor downloads any documents relative to a solicitation, that vendor's name will appear on the Prospective Bidders list for that project and will receive any addenda or notifications relating to the RFP.

Submission of Proposals
Please submit your proposal via the City of Richmond's BidsOnline system. Proposals submitted by facsimile or e-mail are not acceptable and will not be considered.

The proposal and any required certifications shall be signed by an individual or individuals authorized to execute legal documents on behalf of the proposer.

Proposer is responsible for submitting its entire package with all required submittal documents and any modifications or revisions, to reach the City of Richmond’s office as designated in the RFP by the time specified below. Any proposal, modification, or revision received by the City of Richmond after the exact time specified for receipt of proposals is “late” and will not be considered.

The City of Richmond reserves the right to waive inconsequential irregularities.

GENERAL GUIDELINES
This RFP does not commit the City of Richmond to award a contract, to defray any costs incurred in the preparation of a proposal pursuant to this RFP, or to procure or contract for work. The City of Richmond may reject a proposal without providing the reason(s) underlying the declination. A failure to award a contract to the proposer with the lowest cost proposal shall not constitute a valid cause of action against the City of Richmond.

The City shall not be responsible for work done, even in good faith, prior to final approval of the proposed contract. The City may investigate the qualifications of any respondent under consideration, require confirmation of information furnished by the respondent, and require additional evidence or qualifications to perform the Services described in this RFP.
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The City reserves the right to:

1. Reject any or all proposals.

2. Issue subsequent Requests for Proposal.

3. Postpone opening for its own convenience.

4. Remedy technical errors in the Request for Proposal process.

5. Negotiate with any, all, or none of the Respondents.

6. Solicit best and final offers from all or some of the Respondents.

7. Select one or more Respondents.

8. Accept other than the lowest proposed fees.

9. Waive informalities and irregularities in proposals.

Public Records
All proposals submitted in response to this RFP become the property of the City of Richmond and public records and, as such, may be subject to public review. Documents protected by law from public disclosure will not be disclosed by the City of Richmond if clearly marked with the word "confidential" on each applicable page. Trade secrets may be marked as confidential only to the extent they meet the requirements of California Government Code section 6254.7. Only information claimed to be a trade secret at the time of submittal to the City of Richmond and marked as "confidential" will be treated as a trade secret.

Insurance Requirements
The City of Richmond requires consultants doing business with it to obtain insurance, as shown in RFP Attachment 2. The required insurance certificates must comply with all requirements of the standards as shown and must be provided within fifteen (15) days of issuance of the Notice of Intent to Award and prior to the commencement of any work on the Project.

Business Licenses
The successful Contractor and all subcontractors used in the work will be required to hold or to obtain a City of Richmond business license for which the fee will not be waived.

Compliance with City Ordinances
The contractor and all subcontractors shall comply with the City of Richmond Nondiscrimination Clauses in City Contracts Ordinance (Richmond Municipal Code (RMC) Chapter 2.28), Business Opportunity Ordinance (RMC Chapter 2.50), Local Employment Program Ordinance (RMC Chapter 2.56), Living Wage Ordinance (RMC Chapter 2.60) and Ordinance Banning the Requirement to Provide Information of Prior Criminal Convictions on all Employment Applications (“Ban the Box”) (RMC Chapter

2.65), which are incorporated into the Contract Documents by this reference.

Collusion
By submitting a proposal, each respondent represents and warrants that its proposal is genuine and not false or collusive or made in the interest of, or on behalf of any person not named therein; that the respondent has not directly or indirectly induced or solicited any other person to submit a false proposal, or any other person to refrain from submitting a proposal; and that the respondent has not, in any manner, sought collusion to secure any improper advantage over any other person submitting a proposal. 284

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Withdrawal of Proposals
A respondent may withdraw their proposal before the expiration of the time for submission of proposals by delivering to the Finance Department a written request for withdrawal signed by, or on behalf of, the respondent.

Ownership of Documents
All reports, studies, information, data, statistics, forms, designs, plans, procedures, systems, and any other materials produced for the Project shall be the sole and exclusive property of the City. No such materials or properties produced in whole or in part for the Project shall be subject to private use, copyrights, or patent rights by Respondent in the United States or in any other country without the express written consent of the City. The City shall have unrestricted authority to publish, disclose (except as may be limited by the provisions of the Public Records Act), distribute, and otherwise use, copyright, or patent, in whole or in part, any such reports, studies, data, statistics, forms or other materials or properties produced for this project.

PROPOSAL EVALUATION AND SELECTION PROCESS
All proposals shall be reviewed to verify that the vendor has met the minimum requirements. Proposals that do not comply with requirements or do not meet minimum content and quality standards or make unacceptable exceptions to the General Terms and Conditions of the Service Agreement will not be considered. Proposals will be reviewed and evaluated by an evaluation committee comprised of City personnel.

The City reserves the right to reject any or all proposals, or to make no award. The City also reserves the right to require modifications follow‐up with requests for additional information, including, but not limited to, follow‐up interviews. The City may request Best and Final offers based upon improved understanding of the offers or changed scope of service.

Selection may be made without further discussion, negotiations, or Offeror’s presentations; therefore, Offeror shall offer the most favorable terms in response to this RFP. Offeror must demonstrate an understanding of the scope of service to be provided and the ability to accomplish the tasks set forth. Offeror should include information that will enable the City to determine the Offeror’s overall qualifications.

The City reserves the right to request additional information or clarification on any matter included in the proposal response, to enable the City to arrive at the final award decision.

Award
When the Review Panel has completed its work, Police Department personnel will then work with the Respondent to complete the administrative paperwork. 285
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Experience (up to 50
Points)
Scope of Work (up to 30
points) Cost (up to 20 points) Total Points Notes
aINSIGHT 0 0 0 0 Does not meet MQs
Maerly LLC 30 20 20 70 Out of Area/Too Far (Los Angeles) Palicon Group 30 20 0 50 Cost is too high
Steve Blanc Investigations 40 30 20 90 Meets MQ's
T Jung Investigations 50 30 20 100 Already a Vendor and an excellent partner ATTACHMENT 3
317

CITY OF RICHMOND

STANDARD CONTRACT
Department: City Project Manager:

City Project Manager E-mail: City Project Manager Phone No:

Vendor No: Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond, a municipal corporation (“the City”), and the following named Contractor:

Contractor Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No:
☐ A California corporation, ☐ limited liability corporation ☐ general partnership, ☐ limited partnership, ☐ individual, ☐ non-profit corporation, ☐ individual dba as [specify:] ____________________ ☐ other [specify:] _______________________________

2. Term. The effective date of this Contract is _______________________ and terminates _________________ unless terminated earlier as set forth herein.

3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $______________ (“Contract Payment Limit”) unless a Contract Amendment has been approved by the City Council or City Manager. If this amount includes a contingency, Contractor acknowledges that any use of such contingency shall be for work beyond the original scope of services and requires prior written authorization by the City. If noted below, Compensation for work done under this Contract, shall not exceed as follows:

FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________

4. Contractor’s Obligations. Contractor agrees to perform all work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, in accordance with the Service Plan set forth in Exhibit A, attached hereto and incorporated herein.

5. City Obligations. City shall make payments to the Contractor in accordance with the Payment Provisions set forth in Exhibit B, attached hereto and incorporated herein.

ATTACHMENT 4
Police Matthew Stonebraker [email protected] (510) 621-1204 15615 Pending Provide background investigation services as outlined in attached proposal, attached and herein incoporated. T Jung Investigations 553 Big Basin Drive Brentwood, CA 94513 Tim Jung (925) 628-4093 [email protected] 40063555 May 5, 2026 June 30, 2029 90,000.00 318

6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C), attached hereto and incorporated herein.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D), which are attached hereto and incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any), which are attached hereto and incorporated herein.

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F), which are attached hereto and incorporated herein.

10. Sanctuary City Compliance Statement. This Contract is subject to the Sanctuary City Compliance Statement (Exhibit G), which is attached hereto and incorporated herein.

11. Signatures. These signatures attest the parties' agreement hereto:

CITY OF RICHMOND,
a municipal corporation [BUSINESS NAME]
(* The Corporation Chairperson of the Board, President, or Vice President should sign below)
By: _________________________ By: ___________________________ Title: ________________________ Title: __________________________ Date Signed: _________________ Date Signed: ___________________ I hereby certify that this Contract (* The Corporation Chief Financial Officer or Assistant has been approved by City Council Treasurer, or Secretary or Assistant Secretary should or the City Manager. sign below)
By: _________________________ By: ___________________________ City Clerk Title: __________________________
Date Signed: ____________________
Approved as to form:
(NOTE: Pursuant to California Corporations Code Section By: _________________________ 313, if Contractor is a corporation or nonprofit organization, City Attorney this Contract (1) must be signed by (a) the Chairperson of the Board, President, or Vice-President and (b) the
Chief Financial Officer or Assistant Treasurer, or
Secretary or Assistant Secretary)
LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Sanctuary City Compliance Statement Exhibit G
T Jung Investigations
319
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT A

SERVICE PLAN
Contractor shall, to the satisfaction of the Project Manager (set forth in Exhibit B), perform the following services and be compensated as outlined below [or attach service plan if necessary]:

Pending T Jung Investigations
See attached proposal, attached and herein incorporated. 320
T Jung Investigations
6660 Lone Tree Way
Suite 4
PMB #432
Brentwood, CA 94513
Project Proposal
Prepared For: Richmond Police Department
Prepared By: Tim Jung
California Licensed Private Investigator #189175
Proposal Date: November 3, 2025
Background
I have been a law enforcement officer since 1991. I began my career with the Pleasant Hill Police Department initially as a Level 1 Reserve Officer then transitioned to a fulltime sworn officer where I worked in a patrol capacity then as an undercover narcotics detective assigned to a State of California Department of Justice (CALDOJ) narcotics taskforce.

After 12 years with the police department, I lateraled to the California Department of Justice working as a Special Agent assigned to the Bureau of Narcotics Enforcement (BNE). While at BNE, I worked as a case agent on major narcotics, gangs and violence cases. These investigations often utilized State of California authorized wiretaps. Additionally, during this time I supervised a cellular phone tracking team where the focus of this team was to track and locate homicide suspects, kidnapping victims, missing persons, etc. For my work in this area, I was awarded the ATTACHMENT 4
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Peace Officer Award by the State of California. My final assignment while working for CALDOJ was the Taskforce Commander for the West Contra Costa Narcotic Enforcement Team (WestNET).

In 2012, I began working for the Contra Costa District Attorney’s Office as Senior Inspector.

Since 2014, I have been assigned to the Contra Costa County FBI Safe Streets Taskforce (now the Contra Costa County Major Crimes Taskforce) where the focus is combatting gang violence, human trafficking and assisting in homicide investigations, mostly through the utilization of court ordered wiretaps. I am currently in charge of the wiretap program for the Task Force.

I completed the POST mandated Background Investigator’s Course in 2020 while working for the Contra Costa DA’s Office and I currently conduct pre-employment background investigations for this agency. Additionally, I have been doing pre-employment background investigations for ten (10) law enforcement agencies (including Richmond PD) within Contra Costa County since 2022.

References:
• Arnold Threets, Chief of Inspectors, Contra Costa District Attorney’s Office (925) 412-2265
• Jeffery Ross, Sergeant, Concord Police Department
(925) 595-0161
• Mitch Brouilette, Sergeant, Brentwood Police Department (925) 505-4890
• Daniel Reina, Lieutenant, Richmond Police Department
(510) 680-0412
• Miles Bailey, Sergeant, Richmond Police Department
(510) 619-6453
In 2020, I obtained my Private Investigator’s license through the California Department of Consumer Affairs.

Synopsis
T Jung Investigations will assist law enforcement in identifying and hiring the most qualified personnel for your organization. My reports will be thorough and completed in a timely manner.

By utilizing my services, you will free up personnel from conducting pre-employment background investigations and allow them to address other needs of the agency. You will find my services are cost effective and reasonably priced.
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My objective is to find the most qualified personnel for the Richmond Police Department by conducting a complete and thorough background investigation. As I have been in the law enforcement field for over 34 years, I know what desirable characteristics law enforcement agencies are looking for in a public safety employee.

Proposed Services
The background investigation will include but is not limited to the following items:

1. An in-depth review of the Personal History Statement and any supplemental questionnaires.

2. An in-depth interview of the candidate.

3. Civil records search.

4. Contact and interviews with neighbors, relatives, and references.

5. Local law enforcement criminal history inquiry.

6. Review of available personnel files and other relevant documentation.

7. Contact with current and past co-workers and employers.

8. Verification of citizenship, education, financial history, DMV history, military history and other applicable legal documents to include marital and divorce proceedings.

9. Status review of applications with other agencies the candidate has applied with.

10. The Richmond Police Department will be provided with an in-depth investigative report that outlines the candidates’ qualifications and attributes relative to all POST background guidelines.

Pricing
Upon the Richmond Police Department establishing the candidate’s suitability by way of preemployment interviews and testing, T Jung Investigations will complete the background investigation. All background investigations shall meet or exceed the standards as set by California POST.
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The cost of services are as follows:

A. $2100.00 for all sworn positions
B. $1900.00 for non-sworn positions
C. T Jung Investigations will charge the current IRS standard mileage rate per mile for necessary travel to conduct the investigation.

D. If at some point during the background investigation it is determined the candidate is not qualified to continue in the background investigation process, T Jung Investigations will discontinue the investigation and notify the Richmond Police Department of the findings.

The Richmond Police Department will be provided with a memorandum which will summarize the disqualifying findings. All background material will be returned to the Richmond Police Department.

A pro-rated fee which represents the amount of time spent on the investigation will be charged. T Jung Investigations and the Richmond Police Department will agree upon this pro-rated fee.

E. The cost of travel, lodging and per diem of any significant distance needed to conduct the background investigation would be the responsibility of the Richmond Police Department.

F. Travel will not conducted without prior approval from the Richmond Police Department.

Upon completion of the background investigation, T Jung Investigations will return all background materials to the Richmond Police Department. All background materials will become the property of the Richmond Police Department.

The investigation and report are confidential and will be the property of the Richmond Police Department.

Licensing
T Jung Investigations is licensed by the Department of Consumer Affairs. Verifying documents are available upon request.

Tim Jung________________ 11/3/2025_________________
Tim Jung Date
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EXHIBIT B

PAYMENT PROVISIONS

1. COMPENSATION TO CONTRACTOR:
a. Provided Contractor is not in default under this Contract, Contractor shall be compensated in the manner set forth herein.
b. All payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photocopying, meals and travel, etc.). Invoices shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request. c. All City vendors receiving new contracts shall sign up to receive electronic payments through the City’s Automated Clearinghouse (ACH) payments service/provider.

2. SUBMISSION OF INVOICES:

Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:

Attention: City of Richmond Finance/Account Payable
Project Manager: _______________________
P.O. Box 4046
Richmond, CA 94804

3. All invoices that are submitted by Contractor shall be subject to the approval of the City Project Manager, _______________________, before payments shall be authorized.
a. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.
b. All appropriate permits, certificates, and licenses, including a City business license shall be obtained and maintained for the duration of this Contract before any payment is authorized.

4. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract is executed by the City. The insurance coverage required by this Contract shall be maintained by Contractor for the duration of this Contract and must be in place before any payment is authorized.

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EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. All required written notices shall be delivered: (i) by hand; or (ii) sent by registered, express, or certified mail, with return receipt requested or with delivery confirmation requested from the U.S. postal service; or (iii) sent by overnight or same day courier service at the party’s respective address listed in this Section.

2. Each notice shall be deemed to have been received on the earlier to occur of:
actual delivery or the date on which delivery is refused; or three (3) days after notice is deposited in the U.S. mail or with a courier service in the manner described above (Sundays and City holidays excepted).

3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.

4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:

City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Email: ________________________________________________

5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:

Attn:

Email: ________________________________________________ Matthew Stonebraker [email protected] Pending T Jung Investigations T Jung Investigations 553 Big Basin Drive Brentwood, CA 94513 [email protected] 327
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EXHIBIT D

GENERAL CONDITIONS

1. INDEPENDENT PARTIES:

Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor.

The manner and means of conducting the services and tasks are under the control of Contractor except to the extent they are limited by statute, rule or regulation and the express terms of this Contract. No civil service status or other right of employment will be acquired by virtue of Contractor’s services. None of the benefits provided by the City to its employees, including but not limited to unemployment insurance, workers’ compensation plans, vacation and sick leave, are available from the City to Contractor, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-employee relationship from any compensation due to Contractor. Payments of the above items, if required, are the responsibility of Contractor.

2. TIME IS OF THE ESSENCE:

Contractor and the City agree that time is of the essence regarding the performance of this Contract.

3. STANDARD OF CARE:

Contractor agrees to perform all services hereunder in a manner commensurate with the prevailing standards of like professionals or service Contractors, as applicable, in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City.

4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):

Contractor assumes all responsibility for verifying the identity and employment authorization of all of its employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Contractor shall indemnify, defend, and hold the City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Contractor.

5. NON-DISCRIMINATION:

Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, Pending T Jung Investigations
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disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.

6. CITY PROPERTY:
a. Each and every report, draft, work product, map, record, applicable plans, drawings, calculation, data, specification, video, graphic, or any other material or document produced, prepared or caused to be prepared by Contractor pursuant to or in connection with this Contract shall be the exclusive property of the City. b. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 11 below, indemnify, defend and hold the City harmless from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data. c. No report, information or other data given to or prepared or assembled by Contractor pursuant to this Contract shall be made available to any individual or organization by Contractor without prior approval of the City Manager or their designee. d. Contractor shall, at such time and in such form as City Manager or their designee may require, furnish reports concerning the status of services and tasks required under this Contract.

7. RECORDS:
a. Contractor shall maintain complete and accurate records with respect to the services, tasks, work, documents and data in sufficient detail to permit an evaluation of Contractor’s performance under the Contract, as well as maintain books and records related to sales, costs, expenses, receipts and other such information required by the City that relate to the performance of the services and tasks under this Contract (collectively the “Records”).
b. All Records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the Records to the representatives of the City or its designees during regular business hours upon reasonable prior notice. The City has the right to examine and audit the Records, and to make copies or transcripts therefrom as necessary, and to allow inspection of all proceedings and activities related to this Contract. Such Records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained by Contractor for a period of five (5) years after receipt of final payment.

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c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.

8. PERMITS AND LICENSES:

Contractor, at its sole expense, shall obtain and maintain during the term of this Contract, all appropriate permits, certificates and licenses, including a City business license, required in connection with the performance of the services and tasks hereunder.

The failure to obtain such permits and licenses shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.

9. TERMINATION:
a. Termination Without Default. Notwithstanding any provision herein to the contrary, the City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder immediately upon transmission of written notice to Contractor as provided in Exhibit C “Authorized Representatives and Notices”.
b. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Exhibit B; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

10. CONFLICT OF INTEREST:

Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under Pending T Jung Investigations
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this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

11. HOLD HARMLESS:
a. To the fullest extent permitted by law, Contractor shall indemnify, defend (with counsel acceptable to the City) and hold harmless the City, its City Council, boards, commissions, officials, employees, agents and volunteers (“Indemnitees”) from and against any and all loss, damages, liability, obligations, claims, suits, judgments, costs and expenses whatsoever, including attorney’s fees and costs of litigation (“Claims”), arising from or in any manner connected to Contractor’s performance of its obligations under this Contract or failure to comply with any of its obligations under this Contract or out of the operations conducted by Contractor even if the City is found to have been negligent. If the Claims filed against Indemnitees allege negligence, recklessness or willful misconduct on the part of Contractor, Contractor shall have no right of reimbursement against Indemnitees for the costs of defense even if negligence, recklessness or willful misconduct is not found on the part of Contractor. Contractor shall not have any obligations to indemnify Indemnitees if the loss or damage is found to have resulted solely from the negligence or the willful misconduct of the City. The defense and indemnification obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract. b. This indemnification obligation shall survive this Contract and shall not be limited by any term of any insurance policy required under this Contract; provided however, that if this Contract is for design professional services, this indemnity provision is limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional (as defined in California Civil Code section 2782.8).

12. LIMITATIONS UPON SUBCONTRACTING AND ASSIGNMENT:
a. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.
b. Contractor shall not assign, sublease, hypothecate, or transfer this Contract, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of the City Manager. Contractor shall submit a written request for consent to transfer to the City Manager at least thirty (30) days in advance of the desired transfer.

The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for Pending T Jung Investigations
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money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent. c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or jointventure or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then Contractor shall submit a written request for consent to add subcontractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion. e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor.
f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.”
g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.

13. SAFETY:
a. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor will be solely and completely responsible for conditions of all vehicles owned or operated by Contractor, including the safety of all persons and property during performance of the services and tasks under this Contract.

Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours. In addition, Contractor will comply with all safety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable Pending T Jung Investigations
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federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.
b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.
c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings.

Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.

14. INSURANCE:

Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

15. COMPLIANCE WITH ALL APPLICABLE LAWS:
a. During the term of this Contract, Contractor shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City of Richmond which affect the manner in which the services or tasks are to be performed by Contractor, as well as all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Contractor shall comply with all applicable laws, state and federal and all ordinances, rules and regulations enacted or issued by the City. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50,

2.52, 2.56, and 2.60, if applicable.
b. Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor is required to provide the City with documents and information verifying its compliance with the Living Wage Ordinance. Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance as prescribed in § 2.60.070 of the Municipal Code.

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c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor. d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies.

Contractor agrees to abide by the terms and conditions of said policies.

16. INTEGRATED CONTRACT:

The Recitals and exhibits are a material part of this Contract and are expressly incorporated herein. This Contract represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Contract will be effective only by written execution signed by both the City and Contractor.

17. CONFLICTING PROVISIONS:

In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Condition as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

18. FORCE MAJEURE:

Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

19. CONFLICT OF LAW:

This Contract shall be interpreted under, and enforced by the laws of the State of Pending T Jung Investigations
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California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Contract and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Contract (or the successors of those authorities). Any suits brought pursuant to this Contract shall be filed with the courts of the County of Contra Costa, State of California.

20. CLAIMS:

Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

21. INTERPRETATION:

This Contract shall be interpreted as if drafted by both parties.

22. WARRANTY:

If any product is be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

23. SEVERABILITY:

In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

24. AUTHORITY:

City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor, Pending T Jung Investigations
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and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.

25. WAIVER:

The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach. Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payment therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

26. COUNTERPARTS:

This Contract may be executed in any number of counterparts (including by fax, PDF, DocuSign, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.

27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):

The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit G.

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EXHIBIT E

SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):

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EXHIBIT F

INSURANCE PROVISIONS
☐ CHECK HERE IF RISK MANAGEMENT HAS APPROVED WAIVING INSURANCE REQUIREMENTS FOR THIS CONTRACT.

1. CERTIFICATES: Before the commencement of the terms of this Contract, and during the entire term of this Contract and any extension or modification thereof, Contractor shall furnish the City’s Risk Manager with certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with coverage requirements set forth by the City and incorporated herein.

Such certificates, which do not limit Contractor’s indemnification, shall also contain substantially the following statement:
“Should any of the above insurance covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall provide thirty (30) days’ advance written notice to the City of Richmond.

Attention: Risk Manager.”
Contractor shall maintain in force at all times during the performance of this Contract all appropriate coverage of insurance required by this Contract with an insurance company licensed to offer insurance business in the State of California with a current A.M. Best’s rating of no less than A:VII or Standard & Poor’s Rating (if rated) of at least BBB unless otherwise acceptable to the City. Contractor shall deliver updated insurance certificates to the City at the address set forth in Exhibit C prior to the expiration of the existing insurance certificate for the duration of the term of Contract.

Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.

2. COVERAGE REQUIREMENTS: The City’s insurance requirements depend upon the type of service being provided and/or the provider. The City’s insurance requirements will fall into one of the following categories (unless otherwise provided by the City):

Consultants and Contractors – Type 1
Professional Services – Type 2
Environmental Risk/Hazardous Waste Material – Type 3
Lease of City Property – Type 4
Vendors, Suppliers, Small Grant Recipients & Nonprofit Organizations – Type 5 Transportation Providers – Type 6
Professional Services Pyrotechnics – Type 7
Cyber and I.T. Risks – Type 8
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The insurance requirements classification applicable to this Contract shall be attached to this Exhibit F and made a part hereof.

3. FAILURE TO SECURE: If Contractor at any time during the term hereof should fail to secure or maintain the foregoing insurance, the City shall be permitted to obtain such insurance in Contractor’s name or as an agent of Contractor and shall be compensated by Contractor for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid.

4. SUFFICIENCY OF INSURANCE: The insurance limits required by the City are not represented as being sufficient to protect Contractor. Contractor is advised to consult Contractor’s insurance broker to determine adequate coverage for Contractor. The coverage and limits shall be (1) the minimum coverage and limits specified in this Contract; or (2) the broader coverage and maximum limits of the coverage carried by or available to Contractor; whichever is greater.

INSERT INSURANCE REQUIREMENTS CLASSIFICATION APPLICABLE TO THIS CONTRACT: (IF NECESSARY, CONFIRM WITH RISK MANAGER)
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EXHIBIT G

SANCTUARY CITY COMPLIANCE STATEMENT
The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”).

Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;
ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Printed Name: Title:

Signed: Date:

Business Entity:

Pending T Jung Investigations
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___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 1 of 3
Revised: September 2011
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.

CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).

3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.

6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)
Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to SelfInsure, signed by the California Department of Industrial Relations and SelfInsurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.

General Liability
(primary and excess limits
combined)
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
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___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 2 of 3
Revised: September 2011
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

PROJECT COST REQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o

Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.

Required Policy Conditions
Additional Insured Endorsement Applicable to General Liability coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not exclude products and completed operations coverage. If it does, then CG 20 37 (10/01) is also required.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies. 342
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 3 of 3
Revised: September 2011
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.

Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin.

The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
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CITY OF RICHMOND

STANDARD CONTRACT
Department: City Project Manager:

City Project Manager E-mail: City Project Manager Phone No:

Vendor No: Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond, a municipal corporation (“the City”), and the following named Contractor:

Contractor Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

2. Term. The effective date of this Contract is _______________________ and terminates _________________ unless terminated earlier as set forth herein.

5. City Obligations. City shall make payments to the Contractor in accordance with the Payment Provisions set forth in Exhibit B, attached hereto and incorporated herein.

ATTACHMENT 5
Police Matthew Stonebraker [email protected] (510) 621-1204 Pending Pending Provide background investigation services as outlined in attached proposal, attached and herein incoporated. Steve Blanc 1368 Crocker Drive El Dorado Hills, CA 95762 Steve Blanc (650) 537-3784 [email protected] Pending May 5, 2026 June 30, 2029 90,000.00 344

6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C), attached hereto and incorporated herein.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D), which are attached hereto and incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any), which are attached hereto and incorporated herein.

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F), which are attached hereto and incorporated herein.

10. Sanctuary City Compliance Statement. This Contract is subject to the Sanctuary City Compliance Statement (Exhibit G), which is attached hereto and incorporated herein.

11. Signatures. These signatures attest the parties' agreement hereto:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Sanctuary City Compliance Statement Exhibit G
Steve Blanc
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EXHIBIT A

Pending Steve Blanc
See attached proposal, attached and herein incorporated. 346
ATTACHMENT 5
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348
349
350
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EXHIBIT B

PAYMENT PROVISIONS

2. SUBMISSION OF INVOICES:

Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:

Attention: City of Richmond Finance/Account Payable
Project Manager: _______________________
P.O. Box 4046
Richmond, CA 94804

Matthew Stonebraker Matthew Stonebraker Pending Steve Blanc 353
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.

4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:

City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Email: ________________________________________________

5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:

Attn:

Email: ________________________________________________ Matthew Stonebraker [email protected] Pending Steve Blanc Steve Blanc 1368 Crocker Drive El Dorado Hills, CA 95762 [email protected] 354
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT D

GENERAL CONDITIONS

1. INDEPENDENT PARTIES:

Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor.

2. TIME IS OF THE ESSENCE:

Contractor and the City agree that time is of the essence regarding the performance of this Contract.

3. STANDARD OF CARE:

4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):

5. NON-DISCRIMINATION:

Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, Pending Steve Blanc
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disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.

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c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.

8. PERMITS AND LICENSES:

10. CONFLICT OF INTEREST:

Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under Pending Steve Blanc
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this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for Pending Steve Blanc
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money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent. c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or jointventure or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then Contractor shall submit a written request for consent to add subcontractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion. e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor.
f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.”
g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.

Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours. In addition, Contractor will comply with all safety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable Pending Steve Blanc
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Contract No: ________ For the Contract between the City of Richmond and
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federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.
b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.
c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings.

Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.

14. INSURANCE:

Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

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c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor. d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies.

Contractor agrees to abide by the terms and conditions of said policies.

16. INTEGRATED CONTRACT:

17. CONFLICTING PROVISIONS:

18. FORCE MAJEURE:

19. CONFLICT OF LAW:

This Contract shall be interpreted under, and enforced by the laws of the State of Pending Steve Blanc
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California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Contract and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Contract (or the successors of those authorities). Any suits brought pursuant to this Contract shall be filed with the courts of the County of Contra Costa, State of California.

20. CLAIMS:

21. INTERPRETATION:

This Contract shall be interpreted as if drafted by both parties.

22. WARRANTY:

23. SEVERABILITY:

24. AUTHORITY:

City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor, Pending Steve Blanc
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and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.

25. WAIVER:

26. COUNTERPARTS:

27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):

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EXHIBIT E

SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):

Pending Steve Blanc
None.
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EXHIBIT F

INSURANCE PROVISIONS
☐ CHECK HERE IF RISK MANAGEMENT HAS APPROVED WAIVING INSURANCE REQUIREMENTS FOR THIS CONTRACT.

Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.

Consultants and Contractors – Type 1
Professional Services – Type 2
Environmental Risk/Hazardous Waste Material – Type 3
Lease of City Property – Type 4
Vendors, Suppliers, Small Grant Recipients & Nonprofit Organizations – Type 5 Transportation Providers – Type 6
Professional Services Pyrotechnics – Type 7
Cyber and I.T. Risks – Type 8
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The insurance requirements classification applicable to this Contract shall be attached to this Exhibit F and made a part hereof.

INSERT INSURANCE REQUIREMENTS CLASSIFICATION APPLICABLE TO THIS CONTRACT: (IF NECESSARY, CONFIRM WITH RISK MANAGER)
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EXHIBIT G

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Printed Name: Title:

Signed: Date:

Business Entity:

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___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).

3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
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___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2: