Richmond City Council
May 5, 2026

May 5, 2026
DISCUSSION:

Officer wellness is a critical component of the policing profession that is often overlooked. When officers are not well, it can jeopardize their safety, the safety of their colleagues, and the City’s ability to retain experienced personnel serving the community.

Public Safety Family Counseling Group, Inc. (PSFCG) is the only known provider in Contra Costa County that specializes in response counseling and consulting services for law enforcement agencies and their personnel (Attachment 1). While the City provides an Employee Assistance Program (EAP) for all employees, the Richmond Police Department initiated a specialized, in-person mental health support program in 2022 focused on sworn personnel. Sworn personnel face unique occupational stressors, including regular exposure to critical incidents such as violent crime, fatalities, and officer-involved shootings, which require specialized, culturally competent mental health services delivered in alignment with law enforcement operations. Traditional EAP services, while valuable, are not designed to provide the same level of rapid, incidentspecific response or familiarity with the law enforcement environment.

PSFCG services include, but are not limited to, crisis response and stabilization, individual counseling, critical incident debriefings, training services, peer-led trainings, policy development and review, and one-on-one clinical mental health counseling.

These services are available to the Richmond Police Department (RPD) 24 hours a day, seven days a week, year-round.

Richmond Police Department staff recommend that the City Council approve a contract with Public Safety Family Counseling Group for mental health counseling and consultant services in an amount not to exceed $525,000 for a three-year term from July 1, 2026, through June 30, 2029, with two optional one-year extensions, for an annual amount not to exceed $175,000 (Attachment 2).

DOCUMENTS ATTACHED:

Attachment 1 – Approved Sole Source
Attachment 2 – Original Contract
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ATTACHMENT 2
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Emily
Combs
Digitally signed
by Emily Combs
Date: 2026.04.03
11:55:10 -07'00'
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CITY OF RICHMOND

STANDARD CONTRACT
Department: City Project Manager:

City Project Manager E-mail: City Project Manager Phone No:

Vendor No: Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond, a municipal corporation (“the City”), and the following named Contractor:

Contractor Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No:
☐ A California corporation, ☐ limited liability corporation ☐ general partnership, ☐ limited partnership, ☐ individual, ☐ non-profit corporation, ☐ individual dba as [specify:] ____________________ ☐ other [specify:] _______________________________

2. Term. The effective date of this Contract is _______________________ and terminates _________________ unless terminated earlier as set forth herein.

3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $______________ (“Contract Payment Limit”) unless a Contract Amendment has been approved by the City Council or City Manager. If this amount includes a contingency, Contractor acknowledges that any use of such contingency shall be for work beyond the original scope of services and requires prior written authorization by the City. If noted below, Compensation for work done under this Contract, shall not exceed as follows:

FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________

4. Contractor’s Obligations. Contractor agrees to perform all work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, in accordance with the Service Plan set forth in Exhibit A, attached hereto and incorporated herein.

5. City Obligations. City shall make payments to the Contractor in accordance with the Payment Provisions set forth in Exhibit B, attached hereto and incorporated herein.

ATTACHMENT 1
Police Capt. Matthew Stonebraker [email protected] (510) 621-1204 15727 PENDING Provide mental health counseling and consultant services during and after critical incidents.

Public Safety Family Counseling Group, Inc. 3381 Walnut Boulevard, Suite 210 Brentwood, CA 94513 Scott Dansie (925) 306-6521 [email protected] PENDING July 1, 2026 June 30, 2029 525,000.00 383

6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C), attached hereto and incorporated herein.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D), which are attached hereto and incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any), which are attached hereto and incorporated herein.

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F), which are attached hereto and incorporated herein.

10. Sanctuary City Compliance Statement. This Contract is subject to the Sanctuary City Compliance Statement (Exhibit G), which is attached hereto and incorporated herein.

11. Signatures. These signatures attest the parties' agreement hereto:

CITY OF RICHMOND,
a municipal corporation [BUSINESS NAME]
(* The Corporation Chairperson of the Board, President, or Vice President should sign below)
By: _________________________ By: ___________________________ Title: ________________________ Title: __________________________ Date Signed: _________________ Date Signed: ___________________ I hereby certify that this Contract (* The Corporation Chief Financial Officer or Assistant has been approved by City Council Treasurer, or Secretary or Assistant Secretary should or the City Manager. sign below)
By: _________________________ By: ___________________________ City Clerk Title: __________________________
Date Signed: ____________________
Approved as to form:
(NOTE: Pursuant to California Corporations Code Section By: _________________________ 313, if Contractor is a corporation or nonprofit organization, City Attorney this Contract (1) must be signed by (a) the Chairperson of the Board, President, or Vice-President and (b) the
Chief Financial Officer or Assistant Treasurer, or
Secretary or Assistant Secretary)
LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Sanctuary City Compliance Statement Exhibit G
Public Safety Family Counseling Group, Inc.
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EXHIBIT A

SERVICE PLAN
Contractor shall, to the satisfaction of the Project Manager (set forth in Exhibit B), perform the following services and be compensated as outlined below [or attach service plan if necessary]:

PENDING Public Safety Family Counseling Group, Inc.

Public Safety Family Counseling Group, Inc. shall meet all of the services outlined in the attached "Exhibit A - Scope of Services", attached hereto and incorporated herein.

The contract rate will be $157,500 per fiscal year to be paid in quarterly installments, with the first installment of $37,500 due on 07/01/2026. This rate will not change for three years. If optioned, the additional two years will increase by 5% to $165,375 per fiscal year. 385
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Public Safety Family Counseling Group, INC. (Consultant) Exhibit A – Scope of Services

SCOPE OF SERVICES
The primary purpose of this service contract is the ongoing support, training, and oversight of the Richmond Police Department (Police) peer support team, Critical Incident Stress Management (CISM) programs, and facilitation of the emotional wellness of Police personnel while providing 24/7/365 response and support services to Police employees. All services listed herein are limited to the Richmond Police Department and Richmond Police Department employees except as listed in sections 3.3 and 3.4.

SERVICES

1. 24/7 On-Call/Standby Availability

1.1. Consultant will be available 24 hours a day, 7 days a week for Crisis Response and Stabilization Services for Police Department personnel.

2. Unlimited Crisis Response and Stabilization services. Such services may include, but are not limited to critical incident stress debriefings, crisis management briefings, on-site response, crisis intervention, and in person consultation as necessary following extraordinary events encountered by Police’s personnel or impacting the performance of Police personnel’s duties. Crisis Response and Stabilization services also include Consultant’s expert response to and intervention with personnel experiencing a suicidal crisis.

2.1. Crisis Response and Stabilization Services may be rendered at Police’s offices, in the field, at Consultant’s offices, virtually, or any other location as deemed necessary, approved by, and agreed upon by Consultant and Police.

2.2. In the event that Consultant is requested to respond to an active scene or incident, Police personnel shall accompany Consultant when requested.

2.3. In the event of a catastrophic incident, loss of life, significant injury to personnel, or other major incident, Critical Incident Stress Management services will be extended to spouses and significant others of Police personnel.

3. Individual Crisis Stabilization and Counseling Services

3.1. Consultant will provide Individual Crisis Stabilization and Counseling Services as requested for Police personnel, including 24/7 availability as needed.

3.2. Consultant will provide first responder specialized support and individual crisis intervention and, as necessary, appropriate professional referrals to Police’s employee assistance program or other suitable venue as necessary subject to the terms below.

3.2.1. Individual crisis intervention is defined as up to twenty (20) one-hour, one-on-one crisis intervention sessions per year without the need for referral or authorization from Police.

Such sessions may be provided either in-person at Consultant’s offices or virtually as determined by the treating clinician and individual seeking services. 386
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3.2.2.In the event that employee self-refers, or is directed or referred by Police, because of a suicidal crisis, services shall be rendered without regard to session or time limits until one of the following occurs. The suicidal crisis is stabilized, abated, or the affected employee is referred to a higher level or other suitable care.

3.2.3. Referrals to third party services such as employee assistance programs, outside wellness training, or recovery/treatment retreats are not covered under this Agreement and are subject to other agreements between Police and the third-party provider.

3.3. Consultant will provide up to five (5) individual transition specialized sessions for retired Police personnel or Police personnel who have separated from employment for any reason in order to help with the adjustment from active to separated status. These sessions must be used within 12 months of separation and within the active contract term.

3.4. Consultant will provide up to five (5) individual sessions for Police employees placed on administrative leave in order to facilitate healthy coping and transition through any related process. Sessions will specifically focus on preparing personnel to return to duty following administrative leave or, where warranted, their transition out of the Department. These sessions may be used post separation for personnel leaving the Department for reasons other than retirement.

3.5. Consultant will provide one (1) session for any new Police hire and their spouse or significant other in preparation to attend a POST Basic Academy in order to facilitate resiliency and successful completion of their training. This session should occur either just prior to or within the first two weeks of starting the academy. One (1) additional session may be offered to the new Police employee when entering the Field Training Program.

4. Workers Compensation

4.1. While Consultant does not accept Workers Compensation cases, Consultant will provide up to five (5) individual sessions for injured personnel with the goal of transitioning to the Workers’ Compensation process, if requested. The Consultant shall not treat, diagnose, or otherwise engage or interfere in any part of the formal Workers Compensation process, treatment, or legal process. Consultant shall not provide reports of these sessions to the Police or any other party without a properly executed release, legal mandate, or court order.

5. Telephone, email, and virtual Consultations

5.1. Expert collaboration with Police Personnel regarding issues related to Critical Incident Stress, crisis intervention, education needs, organizational matters, disciplinary matters, terminations, or separation from service, and other psychological services as requested.

5.2. Provide on-going consultation to the Police’s Peer Support Team on topics including, but not limited to, program development, team selection, and team operations.

5.3. Consult with Police Personnel regarding critical incident stress management support education services for line, supervisory, and management staff as requested. 387
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5.4. Unlimited telephone, email, and virtual consultations are provided as “Base Services” under this agreement.

6. Peer Support Team Member Services

6.1. Consultant will provide four (4), one-on-one check-in appointments per year for each Police peer support team member, coordinator, and liaisons for the purpose of fostering professional wellness in their assigned role and to support positive wellness habits.

7. Training Services

7.1. Introductory Program Presentations

7.1.1. Consultant will conduct up to eight (8), introductory Police patrol briefing presentations for the purpose of introducing Consultant’s firm, services, and program goals. Consultant will solicit and compile peer support team member nominations following a blind nomination process as requested by Police.

7.1.2. Police agrees to make arrangements for professional, non-sworn, and other administrative personnel to attend one of the aforementioned trainings.

7.2. Command Presentation and Training

7.2.1. Consultant will conduct one 1-hour presentation for Police Command Staff as requested in order to familiarize them with CISM and peer support team program goals and operations.

7.3. Supervisory Presentation and Training

7.3.1. Consultant will conduct one 2-hour presentation for Police first line supervisory staff as requested in order to familiarize them with identifying employees in crisis, CISM, and peer support team program goals and operations.

7.4. Line Personnel Training

7.4.1. Consultant will provide up to four (4), four-hour training blocks per year covering CISM, wellness, and resiliency for Police line level personnel.

7.4.2. Training will be presented at Police facilities, or other suitable facilities arranged and paid for by Police, and may be open to outside agencies upon Police’s request with Consultant approval.

7.5. Spouses Program Training and Consultation

7.5.1.Consultant may provide up to two (2) four-hour training blocks during a Police Spouse’s Academy or Family Day event. Such training will be custom tailored to issues facing spouses or families and may include specialized topics as requested by Police.

7.6. Regional Peer Support Continuing Education Training

7.6.1. Participation in Regional Peer Support Continuing Education Training for all Police designated liaisons, coordinators, and peers is included as a Base Service. 388
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7.6.2. Participating agencies share a rotating responsibility for hosting Regional Peer Support and Coordinator Meetings. Responsibility for hosting said trainings and meetings is split among participating agencies on a rotating basis.

7.6.3. Regional training may be offered in person or via a virtual electronic platform.

7.7. Peer Led Trainings

7.7.1. Upon request, Consultant shall design and supply two (2) 15-minute training programs designed to be presented by Police peer support team members during briefing or other short format gatherings. These training programs shall be designed to enhance resiliency, increase mental wellness, and/or address specific problems within the agency or industry as a whole (i.e., healthy alcohol consumption, dealing with personal crisis, available CISM resources). Consultant will train designated personnel in the delivery of this training program.

7.7.2. Upon request, Consultant shall design and supply one (1) Police new hire training and orientation program designed to be presented by peer support team members during the first few weeks of a new employee’s orientation to the Police. These training programs shall be designed to increase stress awareness, understand the negative impacts of longterm stressors, enhance resiliency, increase mental wellness, orient new employees to peer support and other wellness resources within and outside of the agency, and/or address specific topics as requested by Police. Consultant will train designated Police personnel in the delivery of this training program.

7.8. Consultant will provide up to two (2) “Blue Sky” Strategic Planning Sessions per fiscal year.

Blue Sky sessions may be utilized by any work group within the Police Department; however, they are highly recommended for Peer Support Team program planning and development.

7.9. All training requests must be submitted at least 90 days in advance.

8. Meetings

8.1. Consultant will help facilitate and attend regular peer support team meetings exclusively for Police’s peer support team members. Said meetings shall be set up by a Peer Support Team Coordinator or Liaison and should occur once per quarter. These meetings may be held/attended in-person or virtually.

8.2. Consultant will help facilitate and attend Police peer support team coordinator and liaison meeting as requested. Said meetings shall be set up by a peer support team coordinator or liaison.

These meetings may be held/attended in-person or virtually.

8.3. Consultant shall attend Police Command Staff meetings as requested for the purpose of discussing and making recommendations as to CISM, wellness, and peer support needs within the Department.

8.4. Consultant shall attend Police Supervisory Staff meetings as requested for the purpose of discussing and making recommendations as to CISM, wellness, and peer support needs within the Department.
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8.5. Consultant may provide or attend additional Police meetings or other gatherings beyond those outlined above as requested by Police.

8.6. Consultant may prepare and provide presentations on topics of concern, within Consultant’s specialty, as requested at any of the aforementioned meetings.

8.7. Having Consultant periodically attend Police Command and Supervisory meetings provides the opportunity to embed wellness and mental health resources within the culture of the Department thereby enhancing the acceptance and delivery of Consultant’s resources. It also allows for the discussion of sensitive or challenging issues facing the Department, as well as the identification of future challenges. Clinical presence at the command level helps serve as a reminder of the importance of wellness and resiliency that can then be modeled to the rest of the Department in order to enhance and promote a culture of resiliency and wellness. Additionally, it allows for the presentation of current research, industry trends, and other pertinent information in a timely manner allowing for rapid implementation and response to emerging issues.

9. Policy Development and Review

9.1. Consultant will supply Police with a Sample Peer Support Policy and assist Police personnel with review and recommendations for creating a comprehensive Peer Support Team and CISM Policy.

9.2. Police shall have their own City Attorney and/or risk manager review any recommended policy prior to implementation. Police is responsible for ensuring that any proposed policy is compliant with city, state, and federal law.

10. When Police requests services to be rendered onsite, Police shall make suitable space available to Consultant. When suitable space is not available, Police shall make other location arrangements appropriate for the services to be rendered.

11. When Consultant is unavailable or unable to render services as indicated above, Consultant shall make necessary arrangements for referral to appropriate mental health professionals for coverage and make contact information available to Police personnel.

12. Consultant shall not be responsible for computer, video, audio, or other technological needs for Police or Police’s personnel to attend training or access services.

1. ADDITIONAL SERVICE TERMS Services may be rendered in-person, via telephone, email, or virtual platform based on the specific circumstances, nature, and needs of the service, Police, and Consultant. Response services shall be provided in-person except under extraordinary circumstances.

2. Regional Peer Support Continuing Education Training may be provided in person or virtually and may be rescheduled, postponed, or cancelled for extraordinary events.

3. In the extraordinary circumstance that Consultant is unavailable or unable to provide 24/7 standby/oncall availability, Consultant shall make necessary arrangements with appropriate mental health professionals for coverage and any expense incurred by Consultant in doing so shall be the sole responsibility of Consultant.

4. Copyright and Right of Use
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4.1. Any and all work, artwork, copy, posters, billboards, photographs, videotapes, audiotapes, systems designs, software, reports, designs, specifications, drawings, diagrams, surveys, source codes or any original works of authorship created by Consultant or its subcontractors or subconsultants in connection with services performed under this Agreement shall be deemed the exclusive intellectual or otherwise licensed property of Consultant and Consultant shall retain all rights therein except where provided by a separate agreement.

5. Third Party Insurance Verification

5.1. Consultant shall not be required to comply with third-party insurance verification or compliance services. Consultant shall supply copies of required insurance to City prior to payment for City’s review and acceptance. Specialized terms, clauses, language, or coverages are not available under this Agreement.

6. HIPAA Requirements

6.1. Confidentiality of Consultant’s services and records are governed by State and Federal statues, court decisions, ethical standards, and generally accepted business practices for their profession.

Notwithstanding any other section of this Agreement, no record or other identifying information, including but not limited to HIPAA protected information shall be released without a valid court order, written authorization from the individual(s) affected by the information release, or other legal authority compelling release of such information. Additionally, compliance with any audit or inspection requirement contained herein necessitates an investment of Consultant’s time, efforts, and resources in order to maintain the required confidentially of records subject to audit or inspection and as such, shall be considered billable hours and compensated according to this Agreement. This section shall supersede all other sections and shall survive termination, cancellation, or expiration and remain in effect indefinitely.

7. Confidentiality of Consultant’s Information

7.1. The terms of this Agreement are considered public information pursuant to the California Public Records Act (Government Code section 6250 et seq.). The Parties agree to exercise at least the same care, legal and professional standards, security, and confidentiality for any confidential information received from the other party as they would for their own confidential and protected information.

8. All services are subject to suitability for any given circumstance based on the professional clinical judgement of Consultant, in compliance with the Standard of Care, Professional Ethics, and legal standards of the Consultant’s profession. Services may be adjusted, altered, or declined when/where deemed necessary based on the presenting circumstances and the servicing clinician’s judgement.

Alternative resources may be provided where appropriate.

8.1. Referrals to third party services such as employee assistance programs, outside wellness training, or recovery/treatment retreats are not covered under this Agreement and are subject to other agreements between Police and the third-party provider.

9. Billing and Invoices

9.1. Consultant shall endeavor to provide a monthly utilization statement to the Police no later than the 10th day of each month following the month in which services are provided. The utilization will include a description of services rendered and the date on which such services were 391
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provided. Due to HIPAA restrictions individual client information will at no time be included in accounting information. Utilization statements shall be combined with monthly invoices for convenience.

9.2. Police shall ensure timely requests for and utilization of Consultant’s services. Any services not utilized within any Calendar Year while this Agreement in effect are non- refundable and will be lost as of June 30th of each year this Agreement remains in effect. Failure of Police to utilize Consultant’s services in a timely manner shall not be cause for a refund or extension of time. 392
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EXHIBIT B

PAYMENT PROVISIONS

1. COMPENSATION TO CONTRACTOR:
a. Provided Contractor is not in default under this Contract, Contractor shall be compensated in the manner set forth herein.
b. All payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photocopying, meals and travel, etc.). Invoices shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request. c. All City vendors receiving new contracts shall sign up to receive electronic payments through the City’s Automated Clearinghouse (ACH) payments service/provider.

2. SUBMISSION OF INVOICES:

Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:

Attention: City of Richmond Finance/Account Payable
Project Manager: _______________________
P.O. Box 4046
Richmond, CA 94804

3. All invoices that are submitted by Contractor shall be subject to the approval of the City Project Manager, _______________________, before payments shall be authorized.
a. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.
b. All appropriate permits, certificates, and licenses, including a City business license shall be obtained and maintained for the duration of this Contract before any payment is authorized.

4. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract is executed by the City. The insurance coverage required by this Contract shall be maintained by Contractor for the duration of this Contract and must be in place before any payment is authorized.

Capt. Matthew Stonebraker Capt. Matthew Stonebraker PENDING Public Safety Family Counseling Group, Inc. 393
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EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. All required written notices shall be delivered: (i) by hand; or (ii) sent by registered, express, or certified mail, with return receipt requested or with delivery confirmation requested from the U.S. postal service; or (iii) sent by overnight or same day courier service at the party’s respective address listed in this Section.

2. Each notice shall be deemed to have been received on the earlier to occur of:
actual delivery or the date on which delivery is refused; or three (3) days after notice is deposited in the U.S. mail or with a courier service in the manner described above (Sundays and City holidays excepted).

3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.

4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:

City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Email: ________________________________________________

5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:

Attn:

Email: ________________________________________________ Capt. Matthew Stonebraker [email protected] PENDING Public Safety Family Counseling Group, Inc. Public Safety Family Counseling Group, Inc. 3381 Walnut Boulevard, Suite 210 Brentwood, CA 94513 [email protected] Scott Dansie 394
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EXHIBIT D

GENERAL CONDITIONS

1. INDEPENDENT PARTIES:

Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor.

The manner and means of conducting the services and tasks are under the control of Contractor except to the extent they are limited by statute, rule or regulation and the express terms of this Contract. No civil service status or other right of employment will be acquired by virtue of Contractor’s services. None of the benefits provided by the City to its employees, including but not limited to unemployment insurance, workers’ compensation plans, vacation and sick leave, are available from the City to Contractor, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-employee relationship from any compensation due to Contractor. Payments of the above items, if required, are the responsibility of Contractor.

2. TIME IS OF THE ESSENCE:

Contractor and the City agree that time is of the essence regarding the performance of this Contract.

3. STANDARD OF CARE:

Contractor agrees to perform all services hereunder in a manner commensurate with the prevailing standards of like professionals or service Contractors, as applicable, in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City.

4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):

Contractor assumes all responsibility for verifying the identity and employment authorization of all of its employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Contractor shall indemnify, defend, and hold the City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Contractor.

5. NON-DISCRIMINATION:

Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, PENDING Public Safety Family Counseling Group, Inc.
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disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.

6. CITY PROPERTY:
a. Each and every report, draft, work product, map, record, applicable plans, drawings, calculation, data, specification, video, graphic, or any other material or document produced, prepared or caused to be prepared by Contractor pursuant to or in connection with this Contract shall be the exclusive property of the City. b. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 11 below, indemnify, defend and hold the City harmless from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data. c. No report, information or other data given to or prepared or assembled by Contractor pursuant to this Contract shall be made available to any individual or organization by Contractor without prior approval of the City Manager or their designee. d. Contractor shall, at such time and in such form as City Manager or their designee may require, furnish reports concerning the status of services and tasks required under this Contract.

7. RECORDS:
a. Contractor shall maintain complete and accurate records with respect to the services, tasks, work, documents and data in sufficient detail to permit an evaluation of Contractor’s performance under the Contract, as well as maintain books and records related to sales, costs, expenses, receipts and other such information required by the City that relate to the performance of the services and tasks under this Contract (collectively the “Records”).
b. All Records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the Records to the representatives of the City or its designees during regular business hours upon reasonable prior notice. The City has the right to examine and audit the Records, and to make copies or transcripts therefrom as necessary, and to allow inspection of all proceedings and activities related to this Contract. Such Records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained by Contractor for a period of five (5) years after receipt of final payment.

PENDING Public Safety Family Counseling Group, Inc.
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c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.

8. PERMITS AND LICENSES:

Contractor, at its sole expense, shall obtain and maintain during the term of this Contract, all appropriate permits, certificates and licenses, including a City business license, required in connection with the performance of the services and tasks hereunder.

The failure to obtain such permits and licenses shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.

9. TERMINATION:
a. Termination Without Default. Notwithstanding any provision herein to the contrary, the City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder immediately upon transmission of written notice to Contractor as provided in Exhibit C “Authorized Representatives and Notices”.
b. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Exhibit B; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

10. CONFLICT OF INTEREST:

Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under PENDING Public Safety Family Counseling Group, Inc.
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this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

11. HOLD HARMLESS:
a. To the fullest extent permitted by law, Contractor shall indemnify, defend (with counsel acceptable to the City) and hold harmless the City, its City Council, boards, commissions, officials, employees, agents and volunteers (“Indemnitees”) from and against any and all loss, damages, liability, obligations, claims, suits, judgments, costs and expenses whatsoever, including attorney’s fees and costs of litigation (“Claims”), arising from or in any manner connected to Contractor’s performance of its obligations under this Contract or failure to comply with any of its obligations under this Contract or out of the operations conducted by Contractor even if the City is found to have been negligent. If the Claims filed against Indemnitees allege negligence, recklessness or willful misconduct on the part of Contractor, Contractor shall have no right of reimbursement against Indemnitees for the costs of defense even if negligence, recklessness or willful misconduct is not found on the part of Contractor. Contractor shall not have any obligations to indemnify Indemnitees if the loss or damage is found to have resulted solely from the negligence or the willful misconduct of the City. The defense and indemnification obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract. b. This indemnification obligation shall survive this Contract and shall not be limited by any term of any insurance policy required under this Contract; provided however, that if this Contract is for design professional services, this indemnity provision is limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional (as defined in California Civil Code section 2782.8).

12. LIMITATIONS UPON SUBCONTRACTING AND ASSIGNMENT:
a. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.
b. Contractor shall not assign, sublease, hypothecate, or transfer this Contract, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of the City Manager. Contractor shall submit a written request for consent to transfer to the City Manager at least thirty (30) days in advance of the desired transfer.

The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for PENDING Public Safety Family Counseling Group, Inc.
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money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent. c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or jointventure or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then Contractor shall submit a written request for consent to add subcontractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion. e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor.
f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.”
g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.

13. SAFETY:
a. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor will be solely and completely responsible for conditions of all vehicles owned or operated by Contractor, including the safety of all persons and property during performance of the services and tasks under this Contract.

Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours. In addition, Contractor will comply with all safety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable PENDING Public Safety Family Counseling Group, Inc.
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federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.
b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.
c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings.

Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.

14. INSURANCE:

Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

15. COMPLIANCE WITH ALL APPLICABLE LAWS:
a. During the term of this Contract, Contractor shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City of Richmond which affect the manner in which the services or tasks are to be performed by Contractor, as well as all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Contractor shall comply with all applicable laws, state and federal and all ordinances, rules and regulations enacted or issued by the City. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50,

2.52, 2.56, and 2.60, if applicable.
b. Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor is required to provide the City with documents and information verifying its compliance with the Living Wage Ordinance. Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance as prescribed in § 2.60.070 of the Municipal Code.

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c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor. d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies.

Contractor agrees to abide by the terms and conditions of said policies.

16. INTEGRATED CONTRACT:

The Recitals and exhibits are a material part of this Contract and are expressly incorporated herein. This Contract represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Contract will be effective only by written execution signed by both the City and Contractor.

17. CONFLICTING PROVISIONS:

In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Condition as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

18. FORCE MAJEURE:

Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

19. CONFLICT OF LAW:

This Contract shall be interpreted under, and enforced by the laws of the State of PENDING Public Safety Family Counseling Group, Inc.
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California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Contract and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Contract (or the successors of those authorities). Any suits brought pursuant to this Contract shall be filed with the courts of the County of Contra Costa, State of California.

20. CLAIMS:

Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

21. INTERPRETATION:

This Contract shall be interpreted as if drafted by both parties.

22. WARRANTY:

If any product is be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

23. SEVERABILITY:

In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

24. AUTHORITY:

City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor, PENDING Public Safety Family Counseling Group, Inc.
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and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.

25. WAIVER:

The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach. Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payment therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

26. COUNTERPARTS:

This Contract may be executed in any number of counterparts (including by fax, PDF, DocuSign, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.

27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):

The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit G.

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EXHIBIT E

SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):

PENDING Public Safety Family Counseling Group, Inc.

41. Exhibit B (Payment Provisions), 5. Public Safety Family Counseling Group, Inc. shall invoice the city $37,500 per quarter beginning July 1, 2026.

42. Exhibit D (General Conditions), 5. Inspection. To include: HIPPA Requirements: Confidentiality of Contractor's services and records are governed by State and Federal statues, court decisions, ethical standards, and generally accepted business practices for their profession. Notwithstanding an other section of this Agreement, no record or other identifying information, including but not limited to HIPPA protected information shall be released without a valid court order, written authorization from the individual(s) affected by the information release, or other legal authority compelling release of such information. Additionally, compliance with any audit of inspection requirement contained herein necessitates an investment of Contractor's time, efforts, and resources in order to maintain the required confidentially of records subject to audit or inspection and as such, shall be considered billable hours and compensated.

43. Exhibit D (General Conditions), 6. Services. Delete: In the event that the project or services set forth in Exhibit A are also itemized by price, City, in its sole discretion, may, upon notice to Contractor, delete certain items or services set forth in Exhibit A, in which case there shall be a corresponding reduction in the amount of compensation paid to Contractor.

44. Exhibit D (General Conditions), 7. Records. To include: HIPPA Requirements: Confidentially of Contractor's services and records are governed by State and Federal statues, court decisions, ethical standards, and generally accepted business practices for their profession. Notwithstanding any other section of this Agreement, no record or other identifying information, including but not limited to HIPPA protected information shall be released without a valid court order, written authorization from individual (s) affected by the information release, or other legal authority compelling release of such information.

Additionally, compliance with any or inspection requirements contained herein necessitates an investment of Contractor's time, and resources in order to maintain the required confidentially of records subject to audit or inspection and as such, shall be considered billable hours and compensated.

45. Exhibit D (General Conditions), 20. Limitations upon Subcontracting and Assignment. Edit: The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint-venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment except in the case of transfer, by any means or for any reason, of stock between current majority partners.
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EXHIBIT E

SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):

PENDING
Public Safety Family Counseling Group, Inc.

46. Exhibit D (General Conditions), 28. Confidentially. Edit: All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purposes not directly connected with the administration of such service except where required by law, court order, or a property executed release or waiver by the individual whose records are being sought.

47. Exhibit D (General Conditions), 39. Performance and Final Acceptance. Edit: City shall provide Contractor an opportunity to cure errors and omission which may be disclosed during the review of submittals, with no increase in the authorized Contract Payment Limit. Should Contractor fail to make necessary corrections in a timely manner, the city retains the right to terminate the contract with the contractor, to which the contractor will agree to the termination of the contract without reservation. The city will not incur further cost once the contract has been terminated.

48. Exhibit B, Section 5, is revised as follows: the City will pay invoices issued by provider within 45 days of issuance. The City shall not pay late fees or interest.

Nothing further.
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The insurance requirements classification applicable to this Contract shall be attached to this Exhibit F and made a part hereof.

3. FAILURE TO SECURE: If Contractor at any time during the term hereof should fail to secure or maintain the foregoing insurance, the City shall be permitted to obtain such insurance in Contractor’s name or as an agent of Contractor and shall be compensated by Contractor for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid.

4. SUFFICIENCY OF INSURANCE: The insurance limits required by the City are not represented as being sufficient to protect Contractor. Contractor is advised to consult Contractor’s insurance broker to determine adequate coverage for Contractor. The coverage and limits shall be (1) the minimum coverage and limits specified in this Contract; or (2) the broader coverage and maximum limits of the coverage carried by or available to Contractor; whichever is greater.

INSERT INSURANCE REQUIREMENTS CLASSIFICATION APPLICABLE TO THIS CONTRACT: (IF NECESSARY, CONFIRM WITH RISK MANAGER)
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EXHIBIT G

SANCTUARY CITY COMPLIANCE STATEMENT
The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”).

Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;
ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Printed Name: Title:

Signed: Date:

Business Entity:

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May 5, 2026
Police Department
DATE: May 5, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Timothy Simmons, Chief of Police
Subject: Agreement with Contra Costa County District Attorney's Office to Continue the Community-based Prosecution
Program
FINANCIAL IMPACT: The proposed annual expenditure of $100,000, not to exceed a total of $300,000 over the three-year term, will be included within the Police Department’s proposed
fiscal year 2026-2027 operating budget and will be
budgeted accordingly in subsequent fiscal years
(Account String: 01194021-400201).

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
ISSUE:

The Contra Costa County District Attorney is vested with primary authority to prosecute criminal violations of state law in Contra Costa County. The proposed agreement
with the Contra Costa County District Attorney's Office will continue the successful Community-based
Prosecutor Program. The program is designed to ensure
the successful prosecution of criminal cases investigated by sworn officers at the Richmond Police Department,
reduce violent crime, and address local quality of life concerns.

RECOMMENDED ACTION: APPROVE a five-year agreement with the Contra Costa County District Attorney's Office for the dedicated
services of a deputy district attorney who would be
specifically assigned as Richmond's Community-based
Prosecutor, in an amount not to exceed $300,000, for the term commencing July 1, 2026, and ending June 30,
AGENDA
REPORT
408

May 5, 2026
2029 - Police Department (Chief Timothy Simmons 510-
621-1802).

DISCUSSION:

The Richmond Police Department has utilized the services of a Contra Costa County Deputy District Attorney (DDA) since January 2008 to provide training and enforcement assistance. Housed within the Police Department, Community Based Prosecutors have been instrumental in improving the quality of criminal cases prepared by sworn officers, increased the prosecution rate of Richmond cases, and have played an invaluable role in reducing violent crime. The job duties of the DDA include:
 Preparing monthly training bulletins that are disseminated to all sworn personnel;  Conducting ongoing trainings that outline topics such as employing successful strategies for reducing gun violence, crime prevention methods through community engagement, and an overview of recent case law and appellate decisions;  Reviewing all misdemeanor cases and many violent crime investigations;  Assisting with a variety of legal and criminal justice procedural issues;  Assisting the City Attorney and Code Enforcement staff on neighborhood nuisance issues;
 Regularly attending Crime Accountability meetings and providing input on quality-oflife issues and community concerns; and  Continuing to serve as a liaison with fellow prosecutors, judges, and other criminal justice experts, while ensuring that appropriate state and federal laws are understood and applied by sworn personnel.

The current three-year agreement between the City of Richmond and the County’s DA’s Office will end June 30, 2026. Given the success of the partnership, department staff propose extending the agreement for another three years with an annual rate of $100,000 for a total amount not to exceed $300,000. For reference, the cost to the County for a Community-based Prosecutor housed in the Richmond Police Department is $284,366 annually and will likely increase over the three-year agreement period. With the approval of this agreement, the Richmond Police Department will continue to receive essential services provided by the Community-based Prosecutor through June 30, 2029, without any budgetary fluctuations.

DOCUMENTS ATTACHED:

Attachment 1 – DA and Richmond PD Community Prosecution 3-year Contract 409
1 COMMUNITY BASED PROSECUTION PROGRAM AGREEMENT
THE COMMUNITY BASED PROSECUTION PROGRAM AGREEMENT ("Agreement) is entered into on July 1, 2026, between the City of Richmond ("the "City") and Contra Costa County, by and on behalf of its District Attorney’s Office (the "District Attorney"), collectively, the "Parties."

RECITALS
The Parties desire to have the Contra Costa County District Attorney provide professional services to the City as part of the Community Based Prosecution Program in an effort to curb local crime, reduce violence, and reduce the quality-of-life crimes as further described herein, upon the following terms.

NOW, THEREFORE, IN CONSIDERATION of the following mutual covenants and promises, the Parties hereto agree as follows:

1. Effective Date. The effective date of this Agreement is the date first written above subject to the approval by the Contra Costa County Board of Supervisors.

2. Services. District Attorney shall provide the basic services (the "Services") described in detail in Exhibit A, Scope of the Services and Compensation, attached hereto and made a part hereof.

3. Amendment. If authorized, District Attorney shall furnish additional services, which are in addition to the Services. If additional services are requested by City, this Agreement may be amended, modified, or changed by the Parties subject to mutual consent and a written amendment, signed by authorized representatives of both Parties.

4. Authorized Representatives. Authorized representatives shall represent the City and District Attorney in all matters pertaining to the Services except where approval for the City is specifically required by the City Council or approval for the District Attorney is specifically required by the County Board of Supervisors.

All requirements of City pertaining to the Services shall be submitted through these representatives, and City shall cooperate with District Attorney in all matters relating to this Agreement in such a manner as will result in the performance of such work without delay. The City authorized representative is the Chief of Police or his/her designee. The District Attorney's representative is the District Attorney or designee.

5. Compensation. District Attorney shall be compensated on a time and materials basis for the Services, in an amount not to exceed $100,000 each fiscal year, up to a total of no more than $300,000 for the duration of this agreement, as more particularly described in Exhibit A, Scope of Services and Compensation; and District Attorney shall be compensated for any additional services rendered 410
2 under Section 3, as more particularly described in a fully approved and executed amendment to this Agreement. District Attorney shall submit quarterly statements for the Services and additional services rendered. It is intended that payment to District Attorney will be made by City within thirty (30) days of receipt of invoice.

6. Term. Subject to the approval of the Contra Costa County Board of Supervisors, the term of this Agreement shall commence on July 1, 2026 and expire on June 30, 2029.

7. Standard of Performance. District Attorney represents to City that the Services shall be performed in an expeditious manner and with the degree of skill and care that is required by current, good, and sound procedures and practices.

District Attorney further agrees that the Services shall be in conformance with generally accepted professional standards prevailing at the time work is performed.

8. Performance by District Attorney. District Attorney hereby designates a mutually agreed upon Deputy District Attorney, as the person primarily responsible for the day-to-day performance of the Services (the "Community Based Prosecutor"). District Attorney will be able to change the Community Based Prosecutor with the written prior consent of the City. Unless otherwise expressly agreed to by the City, the Community Based Prosecutor shall remain responsible for the quality and timeliness of performance of the Services, notwithstanding any permitted or approved delegation hereunder.

9. Ownership and Maintenance of Documents. All documents furnished by the District Attorney pursuant to this Agreement are instruments of the Services.

They are not intended nor represented to be suitable for reuse by others on extension of this Agreement, or any other agreement. Any reuse without specific written verification and adoption by District Attorney for the specific purpose intended will be at the user's sole risk and without liability or legal exposure and expenses to District Attorney, including attorney's fees arising out of such unauthorized reuse.

District Attorney's records, documents, calculations, and all other instruments of the Services pertaining to an actual project shall be given to City at the completion of the project. District Attorney shall not be required to give City any prosecution documents, documents protected by the attorney-client privilege or other applicable privilege and documents pertaining to the District Attorney's work product. The City reserves the right to specify the file format that electronic document deliverables are presented to the City. If this Agreement is terminated pursuant to Section 13, deliverables shall be provided based on Section 13 requirements.

10.Indemnification. District Attorney agrees to defend, indemnify and hold harmless the City, its officers, agents, employees and volunteers from and against any and all claims, demands, actions, losses, damages, injuries, and liability (including all attorney's fees and other litigation expenses) arising out of 411
3 the negligent acts or omissions of District Attorney in performance of this Agreement and the Services.

11.Compliance with Worker’s Compensation Requirements. District Attorney covenants that it will insure itself against liability for Worker's Compensation pursuant to the provisions of California Labor Code 3700, et seq. District Attorney shall, at all times, upon demand of the City's authorized representative or his/her designee, furnish proof that Worker's Compensation Insurance is being maintained by it in force and effect in accordance with the California Labor Code.

12.Suspension of Work. City or District Attorney may, at any time, by ten (10) days written notice, suspend further performance by District Attorney of the Services. All suspensions shall extend the time schedule for performance in a mutually satisfactory manner, and District Attorney shall be paid for the Services performed and the reimbursable expenses incurred prior to the suspension date.

During the period of suspension, District Attorney shall not receive any payment for services, or expenses, except for reasonable administration expenses, incurred by District Attorney by reason of such suspension.

13.Termination. City or District Attorney may terminate this Agreement for any reason upon ten (10) days written notice to the other party. City or District Attorney may terminate this Agreement upon five (5) days written notice if District Attorney or City breaches this Agreement. In the event of termination, District Attorney shall promptly deliver to the City any reports or other written, recorded, photographic, or visual materials and other deliverables prepared for the City prior to the effective date of such termination. District Attorney shall not be required to provide City any prosecution documents, documents covered by the attorney-client privilege or any other applicable privilege, and documents pertaining to District Attorney’s work product. After receipt of deliverables, City will pay District Attorney for the Services performed as of the effective date of the termination.

14.Compliance with Civil Rights. During the performance of this contract, District Attorney agrees as follows:
 Equal Employment Opportunity. In connection with the execution of this Agreement, District Attorney shall not discriminate against any employee or national origin. Such actions shall include, but not be limited to, the following: employment, promotion, upgrading, demotion, transfer, recruitment or recruitment advertising; layoff or termination; rate of pay or other forms of compensation; and selection for training including apprenticeship.
412
4  Non-discrimination Civil Rights Act of 1964. District Attorney will comply with federal regulations relative to non-discrimination in federal assisted programs.

15.Independent Contractor. In assuming and performing the Services, District Attorney in an independent contractor and shall not be eligible for benefits, which the City may provide its employees, except as expressly provided for in the Agreement. All persons, if any, hired by District Attorney shall be employees or subcontractors of District Attorney and shall not be construed as employees or agents of the City in any respect. District Attorney shall have responsibility for and control over the means of providing the Services.

16.Compliance with Laws. District Attorney shall comply with all applicable Federal, State of California, and local laws, rules and regulations and shall obtain all applicable licenses for the performance of the Services.

17.Choice of Laws. This Agreement shall be construed and interpreted in accordance with the laws of the State of California, excluding any choice of law rules which may direct the application of the laws of another jurisdiction.

18.Non-Waiver. The waiver by either Party of any breach of any term, covenant, or condition contained in the Agreement, or any default in their performance of any obligations under the Agreement shall not be deemed to be a waiver of any other breach or default of the same or any other term, covenant, condition, or obligation, nor shall any waiver of any incident of breach or default constitute a continuing waiver of the same.

19.Integration. The agreement contains the entire agreement and understanding between the Parties as to the subject matter of this Agreement. It merges and supersedes all prior or contemporaneous agreements, commitments, representations, writing and discussions between District Attorney and City, whether oral or written.

20.Successors and Assigns. City and District Attorney respectively bind themselves, their successors, assigns and legal representatives. District Attorney shall not assign or transfer any interest in the Agreement without the City’s prior consent, which consent shall be in the City’s sole discretion. Any attempted assignment or transfer in breach of this provision shall be void. 413
5 21.Financial Records. Records of District Attorney’s direct labor costs, payroll costs, and reimbursable expenses pertaining to this project covered by this Agreement will be kept on a generally recognized accounting basis and made available to City if and when requested.

22.Notices. All notices required hereunder shall be in writing and mailed postage prepaid by Certified or Registered mail, receipt requested, or by personal delivery to the City and District Attorney’s address as shown below, or such other places as City or District Attorney may, from time to time, respectively, designate in a written notice given to the other. Notice shall be deemed received three (3) days after the date of the mailing thereof or upon personal delivery. 414
6 To City: Police Chief
Richmond Police Department
1701 Regatta Boulevard
Attn: Timothy Simmons
Richmond, California 94804
(510) 621-1802
To District Attorney: Contra Costa District Attorney
Attn: Diana Becton
Contra Costa County
900 Ward Street, 4th Floor
Martinez, CA 94553
(925) 957-2200
INWITNESS WHEREOF, the Parties have executed this Agreement in one (1) or more copies as of the date and year first written above.

CONTRA COSTA DISTRICT ATTORNEY
By:

Diana Becton, District Attorney
By:

Designee, Board of Supervisors
By:

County Counsel, Contra Costa
By:

County Administrator, Contra Costa

CITY OF RICHMOND
By:

Eduardo Martinez, Mayor
ATTEST:

By:

City Clerk
APPROVED AS TO FORM:

By:

City Attorney
415
7 EXHIBIT "A"

SCOPE OF SERVICES AND COMPENSATION
The Community Based Prosecutor will work with the Richmond Police Department in a variety of roles. In addition to the duties specifically set forth below, the Community Based Prosecutor will be available to work on special projects at the request of the Chief, Assistant Chief and Captains as new issues and opportunities arise. The nonexclusive focus on any special project requests will be on the reduction of violent crime in the City of Richmond.

REDUCTION OF VIOLENT CRIME DUTIES

1. Training. The Community Based Prosecutor will provide regular training bulletins, conduct in-person lineup training and other special training classes, research and recommend training opportunities for the Department, and work generally and specifically with police officers to improve their report writing skills.

2. Abatement. The Community Based Prosecutor will work in tandem with any Assistant City Attorney assigned to the Richmond Police Department on issues relating to the abatement of public nuisances including but not limited to, nuisance businesses and residences that are identified by City Code Enforcement staff or other Police Department personnel.

3. Criminal Law Advisor. The Community Based Prosecutor will be available to advise Richmond Police Officers on criminal law issues that arise in the course of their duties and will be available to consult with Richmond Police Detectives on legal issues relating to ongoing criminal investigations. The Community Based Prosecutor shall make known to the Department his/her availability and avail themselves for these duties during regular business hours.

4. Liaison. The Community Based Prosecutor will serve as a liaison between the District Attorney's Office and the Richmond Police Department on all legal issues, with the special focus on improving the prosecution of quality-of-life crimes. The Community Based Prosecutor will also serve as a liaison between the District Attorney's Office and Richmond business owners, managers, residents, neighborhood groups and councils and be available to attend meetings held by those groups and councils as a representative of the District Attorney's Office and the Richmond Police Department.

5. State Prosecution. The Community Based Prosecutor will review crime reports and file relevant charges in order to balance public safety and community needs.

The Community Based Prosecutor shall seek appropriate sentences that will act as a deterrent and, in appropriate cases, minimize adverse impact on individuals. The Community Based Prosecutor shall maintain a detailed written record of the cases reviewed for filing, the filing decisions including charges and sentencing 416
8 enhancements, requests for further investigation by the Richmond Police Department, pretrial plea offers made by the court and/or the Community Prosecutor and post-trial sentences.

6. City's Duties. The City will provide the Community Based Prosecutor a workstation/office conducive to the work of an attorney, office phone and cellular telephone. The City will provide the necessary data lines so the Community Based Prosecutor can access the Police Department's network and the District Attorney's network and LJIS mainframe application via the County's Virtual Private Network.

7. Community Based Prosecutor Compensation. Subject to the terms and conditions expressed in this agreement, for services rendered, the City shall pay the District Attorney a fixed amount of $100,000 each fiscal year, up to a total of $300,000 for the duration of this agreement, paid in equal quarterly installments throughout the County’s fiscal year from July 1, 2026 through June 30, 2029. 417

May 5, 2026
Public Works
DATE: May 5, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Daniel Chavarria, PE, Director of Public Works
Tawfic N. Halaby, PE, Deputy Director of Public Works
Darcie DeLashmutt, Capital Project Manager
Subject: Contract with Schaaf & Wheeler Consulting Civil Engineers for the Ferry Point Pump Station Project
FINANCIAL IMPACT: A total of $45,000 is required to complete the Ferry Point Pump Station Project close-out. This amount includes
$29,690.43 for the new sole-source agreement with
Schaaf & Wheeler and additional funds needed to pay
final pending project invoices. Sufficient funding is
available in the Wastewater Enterprise Fund (Account
String: 40322931-400708-01U10).

PREVIOUS COUNCIL
ACTION:

December 1, 2020
June 22, 2022
July 2, 2024

STATEMENT OF THE
ISSUE:

On January 1, 2025, the Ferry Point Pump Station
Project contract for design services with Schaaf and
Wheeler expired. City Council authorization is required to enter into a sole source agreement to complete the
project and reconcile final project expenditures.

RECOMMENDED ACTION: APPROVE a sole source contract with Schaaf & Wheeler Consulting Civil Engineers for $29,690.43 for a term
ending on January 1, 2028, for completed constructionrelated engineering services and APPROPRIATE $45,000 from the Wastewater Enterprise Fund for the
Ferry Point Pump Station Project final expenditures –
Public Works Department (Darcie DeLashmutt 672-3944
/Tawfic N. Halaby 620-5482/Daniel Chavarria 620-5478).

AGENDA
REPORT
418

May 5, 2026
DISCUSSION:

On December 1, 2020, City Council approved a contract for $375,000 with Schaaf & Wheeler to provide engineering design services for the Ferry Point Pump Station Project (Attachment 1). Schaaf & Wheeler was awarded the contract following a competitive Request for Proposals process. They were selected based on their technical expertise and capability to perform the required work. The original contract was effective from January 1, 2021, through March 31, 2022.

On July 2, 2022, City Council approved an additional services amendment for a not-toexceed amount of $50,000, extending the contract through January 1, 2025 (Attachment 2). As of the contract expiration, $20,309.57 had been expended, and the additional construction scope remained incomplete.

The Ferry Point Pump Station Project has successfully completed the replacement of an aging pump station, significantly improved sewer collection services and ensured the long-term reliability of the city’s sewer infrastructure. Following substantial completion of the primary construction, an expanded scope of work was identified to further enhance the site. This additional work includes:
 Raising the wall to screen pump station equipment
 Installing gates and screening
 Roadway resurfacing
 Trail improvements
These enhancements are designed to reduce the visual impact of the pump station and improve the surrounding natural setting at the intersection of Brickyard Cove Road and Dornan Drive. While the additional work scope was being determined, the agreement with Schaaf & Wheeler expired.

On May 7, 2025, Schaaf & Wheeler submitted a proposal to complete the remaining work for a not-to-exceed amount of $29,690.43, which is the unspent balance from the expired agreement. Funding in the amount of $45,000 is required to close out the remaining contract and reconcile final project expenditures. Sufficient funds are available in the Wastewater Enterprise Fund (Fund 4003), and no General Fund support is required.

City staff recommend that City Council approve the additional appropriation of funds in the amount of $45,000 and approve a new sole source agreement with Schaaf & Wheeler in the amount of $29,690.43 for complete engineering services (Attachment 3).

A sole source agreement is justified in this instance due to the technical continuity required and the consultant’s unique qualifications (Attachment 4). As the engineer of record, Schaaf & Wheeler brings specialized knowledge of the design, technical details, and site-specific considerations, making them uniquely qualified to complete the project efficiently and cost effectively.
419

May 5, 2026
DOCUMENTS ATTACHED:

Attachment 1 – Project Location
Attachment 2 – Original Agreement
Attachment 3 – Proposed Agreement
Attachment 4 – Sole Source Justification
Attachment 5 – After the Fact Form
420
Attachment 1 - Project Location
7/1/2025 Ferry Point Pump Station
421

CITY OF RICHMOND

STANDARD CONTRACT
Department: Project Manager:

Project Manager E-mail: Project Manager Phone No:

PR No: Vendor No: P.O./Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond (herein referred to as the “City”) and the following named Contractor:

Company Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No: / Expiration Date:

A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:] ,
[ ] other [specify:]

2. Term. The effective date of this Contract is and it
terminates unless terminated as provided herein.

3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $ . City shall not pay for services that exceed
the Contract Payment Limit unless a contract amendment has been approved by the City Council or City Manager.

4. Contractor’s Obligations. Contractor shall provide those services and carry out that work described in the Service Plan (Exhibit A) which is attached hereto and is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

5. City's Obligations. City shall make to the Contractor those payments described in the Payment Provisions (Exhibit B) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
422

6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C) which are attached hereto and are incorporated herein by reference.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. (Note:
other than Public Works contracts, the City will agree to Special Conditions only in unusual circumstances.)

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F) which are attached hereto and are incorporated herein by reference.

10. Signatures. These signatures attest the parties' Contract hereto:

CITY OF RICHMOND CONTRACTOR:
a municipal corporation

By:
(* The Corporation Chairperson of the Board,
President or Vice President should sign below)

Title: By:

I hereby certify that this Contract Title:
has been approved by City Council.

Date Signed:

By:

City Clerk
(* The Corporation Chief Financial Officer,
Secretary or Assistant Secretary should sign below)
Approved as to form:

By:

By: Title:

City Attorney
Date Signed:

(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation
or nonprofit organization, this Contract (1) must
be signed by (a) the Chairperson of the Board,
President or Vice-President and (b) the
Secretary any Assistant Secretary, the Chief
Financial Officer or any Assistant Treasurer.

LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Standard Contract/EJ/TE 9-26-07
423
For the Contract between the City of
Richmond and

EXHIBIT A

SERVICE PLAN
Contractor shall, to the satisfaction of the , perform the following services and be compensated as outlined below:
424
March 26, 2024
Jeffrey Barich, PE
City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Subject: Ferry Point Lift Station Additional Services
Dear Mr. Barich,
The purpose of this letter is to provide a scope for engineering services as requested by the City of Richmond for the continued construction support services along with additional engineering services for the Ferry Point Sewer Lift Station project. Schaaf & Wheeler’s prior contract with the City recently expired on 12/31/2023. In order to continue providing construction support services for the Ferry Point Lift Station Project, Schaaf & Wheeler provides the following scope which aims to provide the remaining services from the expired contract along with additional scope and fee for the following two requested services:

1. Realigning Brickyard Cove Road adjacent to the Ferry Point Lift Station.

2. Structural engineering services pertaining to raising of the split-faced CMU wall.

More specifically, Schaaf & Wheeler’s scope will include:

Task 1: Project Closeout
At the culmination of Schaaf & Wheeler’s contract on 12/31/23, remaining scope items included project closeout which encompasses record drawing preparation, start-up and testing attendance and punch list walkthrough of the station upon substantial completion. Schaaf & Wheeler have provided the same level of effort hours for this task as under the previous contract.

Task 2: Realigning Brickyard Cove Road
Realigning Brickyard Cove Road adjacent to the Ferry Point Lift Station Brickyard Cove Road was previously realigned as part of the Ferry Point Lift Station Improvements Project, however the alignment has recently been requested to shift approximately 3 feet further north in order to provide additional clearance from the Bay Trail.

Schaaf & Wheeler and its subconsultant Hexagon Transportation Consultants will update the site plan alignment, grading, striping and signage and will provide the updated design documents for coordination with Thompson Builders to construct. More specifically, this scope of services shall provide the following:

1. S&W to provide revised site plans (sheets C-1 and C-2) showing the requested alignment. Revised site plans shall include revised grading contours and quantity takeoffs for new improvements, rev clouded for clarity. Revisions shall include, shifted Brickyard Cove Road alignment, new Bay Trail sign, re-paving of the bay trail per Bay Trail standards, incorporation of a wooden fence matching that of the east bay regional parks fence in the adjacent parking lot, flexible delineators, bollards, modified curb and striping and signage. Deliverable shall be provided to the project team in PDF format.

Schaaf & Wheeler

CONSULTING CIVIL ENGINEERS
4699 Old Ironsides Dr., Ste. 350
Santa Clara, CA 95054-1860
408-246-4848
425
Schaaf & Wheeler Page 2

2. S&W’s subconsultant Hexagon Transportation Consultants to provide a revised striping and signage plan sheet including adjustments to the roadway geometry, striping, and signage. Deliverable shall be provided to the project team in PDF format.

Task 3: Structural Engineering to raise the Split-Faced CMU Screen Wall Structural engineering for to determine additional reinforcement required to extend the splitfaced CMU screening wall to a 10-foot maximum height. S&W to provide direction on reinforcement sizing and spacing requirements, along with epoxy and grout specifications.

Information will be provide to the project team in email format.

Task 4: Additional Services as Required
Task 4 includes approximately 20% reserve budget for additional services as required by the project with discretionary approval required by the City before utilization.

Assumptions
The scope of work detailed above is based on our current understanding of the project:
- This deliverable includes one round of road alignment revisions. Additional modifications to the road alignment, striping or signage can be provided for an additional fee. - S&W assume that the final road alignment, grading, striping and signage will be confirmed via contractor red-line as-builts for incorporation onto the record drawings if changes are made in the field during construction.
- S&W assume that coordination with the Association of Bay Governments and the contractor will be performed by others.
- All items not specifically identified in this scope of services are excluded.

Consultant’s Compensation
Based on the above understanding, scope, and assumptions, we propose to provide engineering services for Tasks 1-3 based on a not-to-exceed fee amount of $35,477.00. Schaaf & Wheeler’s 2024 charge rates are attached for reference. Principal Project Manager Senior Project Manager Assistant Engineer Hourly Rate $275 $250 $200
TASK 1 PROJECT CLOSEOUT 0 16 40 $ 12,000 $ - $ 13,677 $ 25,677 A Project Closeout 0 16 40 $ 12,000.00 $ 13,677 $ 25,677.00 TASK 2 ROAD REALIGNMENT 0 4 10 $ 3,000.00 $ 3,000.00 $ - $ 6,000.00 A Road Realignment 0 4 10 $ 3,000.00 $ 3,000.00 $ 6,000.00 TASK 3 CMU SCREEN WALL EXTENSION 0 4 4 $ 1,800.00 $ - $ 2,000.00 $ 3,800.00 A Structural Design 0 4 4 $ 1,800.00 $ 2,000.00 $ 3,800.00 TASK 4 ADDITIONAL SERVICES AS REQUIRED 0 0 0 $ 7,000.00 $ - $ - $ 7,000.00 A Additional Services as Required $ 7,000.00 $ 7,000.00 TOTAL 0 16 40 $ 16,800.00 $ 3,000.00 $ 15,677.00 $ 35,477.00 Ferry Point Lift Station Add Services
Schaaf & Wheeler (03/26/2024)
Schedule of Hours and Rates by Task
FINAL Schaaf & Wheeler Subtotal
Cost
Schaaf & Wheeler
Task Hexagon TJCAA
Subconsultants
426
Hourly Charge Rate Schedule
Personnel Charges
Charges for personnel engaged in professional and/or technical work are based on the actual hours directly chargeable to the project.

Current rates by classification are listed below:

Classification Rate/Hr
Principal Project Manager $295
Senior Project Manager $270
Senior Engineer $250
Associate Engineer $220
Assistant Engineer $200
Junior Engineer $185
Designer $175
GIS Analyst $175
Technician $160
Engineering Trainee $135
Litigation Charges
Court or deposition time as an expert witness is charged at $500 per hour.

Materials and Services
Subcontractors, special equipment, outside reproduction, data processing, computer services, etc., will be charged at 1.10 times cost.

Effective 1/1/24
Schaaf & Wheeler

CONSULTING CIVIL ENGINEERS
4699 Old Ironsides Dr., Suite 350
Santa Clara, CA 95054-1860
408-246-4848
427
For the Contract between the City of
Richmond and

EXHIBIT B

PAYMENT PROVISIONS
{PLEASE NOTE THAT THE CITY OF RICHMOND SHALL NOT PAY FOR SERVICES

THAT EXCEED THE CONTRACT PAYMENT LIMIT UNLESS A CONTRACT

AMENDMENT HAS BEEN APPROVED BY THE CITY COUNCIL OR THE CITY MANAGER}

1. Provided Contractor is not in default under this Contract, Contractor shall be compensated as provided below.

2. Any and all payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photo copying, meals and travel etc). Invoices, shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.

3. Contractor shall submit timely invoices to the following address:

Attention: City of Richmond, Finance Department - Accounts Payable Project Manager: Department:

PO Box 4046
Richmond, CA 94804-0046

4. All invoices that are submitted by Contractor shall be subject to the approval of the City’s Project Manager, before payments shall be authorized.

5. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.

6. A Richmond business license shall be obtained before any payment under this Contract shall be authorized and the business license must be kept current during the term of this Contract for payments to continue to be authorized.

7. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract shall be executed by the City. The insurance coverage must be kept current during the term of this Contract for payments to continue to be authorized. 428
For the Contract between the City of
Richmond and

EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. Notices. All notices, demands, statements, or communications provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the City shall be addressed to the Department Head and (as delineated below in section 1.1) to the project manager responsible for the administration of or the supervision of the scope of work under this Contract. Notices to the Contractor shall be addressed to the party designated by Contractor (as delineated below in section 1.2). Notice shall be deemed delivered (a) upon personal delivery; (b) as of the fifth business day after mailing by United States certified mail, postage prepaid, addressed to the proper party; or (c) as of 12:00 p.m. on the second business day immediately after the day it is deposited with and accepted by Federal Express, or a similar overnight courier service, addressed to the proper party and marked for next business day morning delivery. For the purposes of this Contract, a "business day" means any day Monday through Friday that is not a holiday recognized by the federal government or the State of California.

1. 1 CITY hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:

City of Richmond
Richmond, CA 94804-0046

1. 2 CONTRACTOR hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:

429
General Conditions/EJ/TE 01-19-11 1 of 13

EXHIBIT D

GENERAL CONDITIONS

1. Independent Contractor. Contractor acknowledges, represents and warrants that Contractor is not a regular or temporary employee, joint venturer or partner of the City, but rather an independent Contractor. This Contract shall not be construed to create an agency, servant, employee, partnership, or joint venture relationship. As an independent Contractor, Contractor shall have no authority to bind City to any obligation or to act as City's agent except as expressly provided herein. Due to the independent Contractor relationship created by this Contract, City shall not withhold state or federal income taxes, the reporting of which shall be Contractor's sole responsibility.

2. Brokers. Contractor acknowledges, represents and warrants that Contractor has not hired, retained or agreed to pay any entity or person any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Contract.

3. City Property. The rights to applicable plans, drawings, reports, calculations, data, specifications, videos, graphics or other materials prepared for or obtained pursuant to this Contract, which, upon request, are to be delivered to City within a reasonable time, shall be deemed assigned to City. If applicable, Contractor shall prepare check prints upon request. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 15 below, indemnify, defend and hold harmless City from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.

4. Patents, Trademarks, Copyrights and Rights in Data. Contractor shall not publish or transfer any materials, discoveries, developments, concepts, designs, ideas, know how, improvements, inventions and/or original works of authorship resulting from activities supported by this Contract without the express prior written consent of the City Manager. If anything resulting from activities supported by this Contract is patentable, trademarkable, copyrightable or otherwise legally protectable, City reserves the exclusive right to seek such intellectual property rights. Notwithstanding the foregoing, Contractor may, after receiving City's prior written consent, seek patent, trademark, copyright or other intellectual property rights on anything resulting from activities supported by this Contract. However, City reserves, and Contractor irrevocably grants, a nonexclusive, fully paid-up, royalty-free, assumable, perpetual, worldwide license, with the right to transfer, sublicense, practice and exploit said license and the right to make, have made, copy, modify, make derivative works of, use, sell, 430
General Conditions/EJ/TE 01-19-11 2 of 13
import, and otherwise distribute under all applicable intellectual properties without restriction of any kind said license.

Contractor further agrees to assist City, at City's expense, in every proper way to secure the City’s rights in any patents, trademarks, copyrights or other intellectual property rights relating thereto, including the disclosure to City of all pertinent information and data with respect thereto. Contractor shall also assist City in the execution of all applications, specifications, oaths, assignments, recordations, and all other instruments which City shall deem necessary in order to apply for, obtain, maintain and transfer such rights, or if not transferable, to waive such rights. Contractor shall further assist City in the execution of all applications, specifications, oaths, assignments, recordations and all other instruments which City shall deem necessary in order to assign and convey to City, and any assigns and nominees the sole and exclusive right, title and interest in and to any patents, trademarks, copyrights or other intellectual property rights relating thereto. Contractor further agrees that its obligation to execute or cause to be executed, when it is in Contractor's power to do so, any such instruments or papers shall continue during and at all times after the end of Contractor's services and until the expiration of the last such intellectual property right. Contractor hereby irrevocably designates and appoints City, and its duly authorized officers, agents and servants, as its agent and attorney-in-fact, to act for and in its behalf and stead to execute and file any such applications and to do all other lawfully permitted acts to further the application for, prosecution, issuance, maintenance or transfer of letters of patents, copyright and other registrations. This power of attorney is coupled with an interest and shall not be affected by Contractor's subsequent incapacity.

5. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the CITY, the State of California, and the United States Government.

If the project or services set forth in Exhibit A shall be performed on City or other public property, City shall have the right to inspect such work without notice. If such project or services shall not be performed on City or other public property, City shall have the right to inspect such work upon reasonable notice.

6. Services. The project or services set forth in Exhibit A shall be performed to the full satisfaction and approval of City. In the event that the project or services set forth in Exhibit A are also itemized by price, City, in its sole discretion, may, upon notice to Contractor, delete certain items or services set forth in Exhibit A, in which case there shall be a corresponding reduction in the amount of compensation paid to Contractor. 431
General Conditions/EJ/TE 01-19-11 3 of 13
Contractor shall, at its own cost and expense, furnish all facilities and equipment necessary for Contractor to complete the project or perform the services required herein, unless otherwise provided in Exhibit A.

7. Records. Contractor shall keep and make available for inspection and copying by authorized representatives of the City, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the City.

Contractor shall retain all documents pertaining to this Contract for a period of five (5) years after this Contract's termination (or for any further period that is required by law) and until all Federal or State audits are complete and exceptions resolved for this contract's funding period. Upon request, CONTRACTOR shall make these records available to authorized representatives of the CITY, the State of California, and the United States Government.

Contractor shall keep full and detailed accounts, maintain records, and exercise such controls as may be necessary for proper financial management under this Contract. The Contractor’s accounting and control systems shall be satisfactory to City. Contractor's accounting systems shall conform to generally accepted accounting principles and all records shall provide a breakdown of total costs charged under this Contract, including properly executed payrolls, time records, utility bills, invoices and vouchers. The City shall be afforded prompt access to Contractor's records, books, and Contractor shall preserve such project records for a period of at least five (5 years after the termination of this Contract , or for such longer period as may be required by law.

Contractor shall permit City and its authorized representatives and accountants to inspect, examine and copy Contractor's books, records, accounts, correspondence, instructions, drawings, receipts, subcontracts, purchase orders, vouchers, memoranda and other data relating to the project or services set forth in Exhibit A, and any and all data relevant to this Contract at any reasonable time for the purpose of auditing and verifying statements, invoices, or bills submitted by Contractor pursuant to this Contract and shall provide such assistance as may be reasonably required in the course of such inspection. Contractor shall also allow City access to the record keeping and accounting personnel of Contractor.

City further reserves the right to examine and re-examine said books, records, accounts, and data during the five (5 year period following the termination of this Contract; and Contractor shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any manner whatever for five (5 years after the termination of this Contract. 432
General Conditions/EJ/TE 01-19-11 4 of 13
Pursuant to California Government Code § 10527, the parties to this Contract shall be subject to the examination and audit of representatives of the Auditor General of the State of California for a period of three (3) years after final payment under this Contract. The examination and audit shall be confined to those matters connected with the performance of this Contract including, but not limited to, the cost of administering this Contract.

8. Changes and Extra Work. All changes and/or extra work under this Contract shall be performed and paid for in accordance with the following:

Only the City Council or the City Manager may authorize extra and/or changed work. Contractor expressly recognizes that other City personnel are without authorization to either order extra and/or changed work or waive contract requirements. Failure of Contractor to secure the authorization for such extra and/or changed work shall constitute a waiver of any and all right to adjustment in contract price due to such unauthorized work and Contractor thereafter shall be entitled to no compensation whatsoever for performance of such extra and/or changed work.

If Contractor is of the opinion that any work which Contractor has been directed to perform is beyond the scope of this Contract and constitutes extra work, Contractor shall promptly notify City of the fact. The City shall make a determination as to whether or not such work is, in fact, beyond the scope of this Contract and constitutes extra work. In the event that City determines that such work does constitute extra work, City shall provide extra compensation to Contractor on a fair and equitable basis. A change order or Contract Amendment providing for such compensation for extra work shall be negotiated between City and Contractor and executed by Contractor and the appropriate City official.

In the event City determines that such work does not constitute extra work, Contractor shall not be paid extra compensation above that provided herein and if such determination is made by City staff, said determination may be appealed to the City Council; provided, however, a written appeal must be submitted to the City Manager within five (5) days after the staff's determination is sent to Contractor. Said written appeal shall include a description of each and every ground upon which Contractor challenges the staff's determination.

9. Additional Assistance. If this Contract requires Contractor to prepare plans and specifications, Contractor shall provide assistance as necessary to resolve any questions regarding such plans and specifications that may arise during the period of advertising for bids, and Contractor shall issue 433
General Conditions/EJ/TE 01-19-11 5 of 13
any necessary addenda to the plans and specifications as requested. In the event Contractor is of the opinion that City's requests for addenda and assistance is outside the scope of normal services, the parties shall proceed in accordance with the changes and extra work provisions of Section 8 of these General Conditions.

10. Professional Ability. Contractor acknowledges, represents and warrants that Contractor and its employees are skilled and able to competently provide the services hereunder, and possess all professional licenses, certifications, and approvals necessary to engage in their occupations.

City has relied upon the professional ability and training of Contractor as a material inducement to enter into this Contract. Contractor shall perform in accordance with generally accepted professional practices and standards of Contractor's profession. In the event that City, in its sole discretion, desires the removal of any person employed or retained by Contractor to perform services hereunder, such person shall be removed immediately upon receiving notice from City.

11. Business License. Contractor shall obtain a Richmond Business License before performing any services required under this Contract. The failure to so obtain such license shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.

12. Termination Without Default. Notwithstanding any provision herein to the contrary, City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder, immediately upon written notice to Contractor. Contractor may terminate this Contract at any time in its sole and absolute discretion and without cause upon 30 days' written notice to City. In the event of termination by either party, Contractor shall be compensated for: (1) all authorized work satisfactorily performed prior to the effective date of termination; (2) necessary materials or services of others ordered by Contractor for this Contract, prior to receipt of notice of termination, irrespective of whether such materials or services of others have actually been delivered, provided that Contractor is not able to cancel such orders. Compensation for Contractor in such event shall be determined by City in accordance with the percentage of the project or services completed by Contractor; and all of Contractor's finished or unfinished work product through the time of the City's last payment shall be transferred and assigned to City. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.
434
General Conditions/EJ/TE 01-19-11 6 of 13

13. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Section 12 of these General Conditions; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

14. Conflict of Interest. Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

15. Indemnification.
(a) If this Contract is a contract for design professional services subject to California Civil Code Section 2782.8(a) and Contractor is a design professional, as defined in California Civil Code Section 2782.8(b)(2), Contractor shall hold harmless, defend and indemnify the City, its officers, agents, employees, and volunteers from and against any and all claims, damages, losses, and expenses including attorneys’ fees arising out of, or pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Contractor, except where caused by the active negligence, sole negligence, or willful misconduct of the City. To the fullest extent permitted by law, Contractor shall immediately defend and indemnify the City and its officers, agents, employees, and volunteers from and against any and all liabilities, regardless of nature or type, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor, or its employees, agents, or subcontractors.

Liabilities subject to the duties to defend and indemnify include, without limitation, any and all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. Contractor’s obligation to 435
General Conditions/EJ/TE 01-19-11 7 of 13
indemnify applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of an indemnified party.
(b) If this Contract is not a contract for design professional services subject to California Civil Code Section 2782.8(a) or Contractor is not a design professional as defined in California Civil Code Section 2782.8(b)(2), Contractor shall indemnify, defend, and hold harmless the City, its officers, agents, employees and volunteers from any and all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by Contractor or any person directly or indirectly employed by, or acting as, the agent for Contractor in the performance of this Contract, including the concurrent or successive passive negligence of the City, its officers, agents, employees or volunteers.
(c) It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Contractor shall be obligated to defend, in all legal, equitable, administrative, or special proceedings, with counsel approved by the City, the City and its officers, agents, employees, and volunteers, immediately upon tender to Contractor of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination that persons other than Contractor are responsible for the claim does not relieve Contractor from its separate and distinct obligation to defend under this Section 15. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent counsel if Contractor asserts that liability is caused in whole, or in part, by the negligence or willful misconduct of an indemnified party. (d) The review, acceptance or approval of the Contractor’s work or work product by any indemnified party shall not affect, relieve or reduce the Contractor’s indemnification or defense obligations. This Section 15 survives completion of the services or the termination of this Contract.

The provisions of this Section 15 are not limited by, and do not affect, the provisions of this Contract relating to insurance.
(e) Acceptance of insurance certificates and endorsements required under this Contract does not relieve Contractor from liability under this Section

15. This Section 15 shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.

16. Safety. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor shall perform all work hereunder in full compliance with applicable local, state and federal safety requirements including but not limited to Occupational Safety and Health Administration requirements, and shall assume sole and complete 436
General Conditions/EJ/TE 01-19-11 8 of 13
responsibility for the safety of Contractor's employees and any subContractor's employees. If a death, serious personal injury or substantial property damage occurs in connection with the performance of this Contract, Contractor shall immediately notify the City by telephone.

17. Insurance. Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

18. Non-Liability of Officials and Employees of the City. No official or employee of the City shall be personally liable for any default or liability under this Contract.

19. Compliance with Laws. Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals, with respect to this Contract, including without limitation environmental laws, employment discrimination laws and prevailing wage laws. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50, 2.52, 2.56, and 2.60, if applicable.

Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor shall promptly provide to City documents and information verifying its compliance with the Living Wage Ordinance. Also as prescribed in § 2.60.070, Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance.

Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or subcontractor under a contract or subcontract with the City for public work or for goods or for services to refrain from discriminatory employment or subcontracting practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential subcontractor.

Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at
http://www.ci.richmond.ca.us/workplacepolicies . Contractor agrees to abide by the terms and conditions of said policies.

20. Limitations upon Subcontracting and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated 437
General Conditions/EJ/TE 01-19-11 9 of 13
under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.

Contractor acknowledges that the services which Contractor shall provide under this Contract are unique, personal services which, except as otherwise provided herein, Contractor shall not assign or sublet to any other party without the prior written approval of City, which approval may be withheld in City's sole and absolute discretion. In the event that City, in writing, approves any assignment or subletting of this Contract or the retention of subcontractors by Contractor, Contractor shall provide to City upon request copies of each and every subcontract contract prior to the execution thereof by Contractor and subcontractor. Any assignment by Contractor of any or all of its rights under this Contract without first obtaining City's prior written consent shall be a default under this Contract.

The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint-venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.

21. Integration. This Contract constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes any previous oral or written agreement; provided, however, that correspondence or documents exchanged between Contractor and City may be used to assist in the interpretation of the Exhibits to this Contract.

22. Modifications and Amendments. This Contract may be modified or amended only by a change order or Contract Amendment executed by both parties and approved as to form by the City Attorney.

23. Conflicting Provisions. In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Conditions as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

24. Non-exclusivity. Notwithstanding any provision herein to the contrary, the services provided by Contractor hereunder shall be non-exclusive, and 438
General Conditions/EJ/TE 01-19-11 10 of 13
City reserves the right to employ other Contractors in connection with the project.

25. Exhibits. All Exhibits hereto are made a part hereof and incorporated herein by reference; provided, however, that any language in Exhibit A which does not pertain to the project description, proposal, scope of services, or method of compensation (as applicable) , or any corresponding responsibilities of City, shall be deemed extraneous to, and not a part of, this Contract.

26. Force Majeure. Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

27. Time of the Essence. Time is of the essence of this Contract. Contractor and City agree that any time period set forth in Exhibit A represents their best estimates with respect to completion dates and both Contractor and City acknowledge that departures from the schedule may occur.

Therefore, both Contractor and City will use reasonable efforts to notify one another of changes to the schedule. Contractor shall not be responsible for performance delays caused by others, or delays beyond Contractor's control, and such delays shall extend the times for performance of Contractor's work.

28. Confidentiality. Contractor agrees to comply with, and to require its employees, agents and partners to comply with, all applicable State or Federal statutes or regulations respecting confidentially, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that:

All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purposes not directly connected with the administration of such service.

No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service.
439
General Conditions/EJ/TE 01-19-11 11 of 13

29. Third Parties. Nothing herein shall be interpreted as creating any rights or benefits in any third parties. For purposes hereof, transferees or assignees as permitted under this Contract shall not be considered "third parties."

30. Governing Law. This Contract shall be construed in accordance with the law of the State of California without regard to principles of conflicts of law.

This Contract is made in Contra Costa County, California, and any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County, California.

31. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased or renewed by the City under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure by City to continue the purchase of all or any failure to continue purchase of all or any such services from Contractor.

32. Claims. Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

33. Interpretation. This Contract shall be interpreted as if drafted by both parties.

34. Warranty. In the event that any product shall be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

35. Severability. In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view 440
General Conditions/EJ/TE 01-19-11 12 of 13
toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

36. Authority. City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that he or she is duly authorized to enter into and execute this Contract on behalf of Contractor, and shall be personally liable to City if he or she is not duly authorized to enter into and execute this Contract on behalf of Contractor.

37. Waiver. The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach.

Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payments therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

38. Possessory Interest. If this Contract results in the Contractor having possession of, claim to or right to the possession of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue and Taxation Code 107), such interest or improvements may represent a possessory interest subject to property tax, and Contractor may be subject to the payment of property taxes levied on such interest.

39. Performance and Final Acceptance.

Contractor represents that it is experienced, qualified, registered, licensed, equipped, organized and financed to perform the services under this Contract.

Contractor shall perform the services under this Contract with that degree of skill and judgment normally exercised by professional firms performing services of a similar nature in the State of California, and shall be responsible for the professional quality, technical accuracy and coordination of the services it performs under this Contract. In addition to the other rights and remedies which City may have, Contractor shall, at its own expense, correct any services which fail to meet the above standard. 441
General Conditions/EJ/TE 01-19-11 13 of 13
City shall provide Contractor an opportunity to cure errors and omission which may be disclosed during the review of submittals, with no increase in the authorized Contract Payment Limit. Should Contractor fail to make necessary corrections in a timely manner, such corrections shall be made by the City and the cost thereof shall be charged to Contractor.

If warranted, City shall determine, and Contractor may request such determination, that Contractor has satisfactorily completed performance of this Contract. Upon such determination, City shall issue to Contractor a written Notice of Final Acceptance, after which Contractor shall not incur further costs under this Contract. Contractor shall respond to such Notice of Final Acceptance by executing and submitting to City a Release and Certificate of Final Payment.

40. Survival. The rights and obligations of the parties which by their nature survive termination or completion of the services covered by this Contract shall remain in full force and effect after termination or completion. 442
For the Contract between the City of
Richmond and

EXHIBIT E

SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable):
443
For the Contract between the City of
Richmond and

EXHIBIT F

INSURANCE PROVISIONS
During the entire term of this Contract and any extension or modification thereof, the CONTRACTOR shall keep in effect insurance policies meeting the insurance requirements specified in the insurance provisions which are attached hereto and incorporated herein by this reference.
444
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 1 of 4
Revised: September 2011
In all instances where a CONTRACTOR or its representatives will be conducting business and/or providing services, the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors.Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery. CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy.

The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001) including coverage for bodily and personal injury, property damage, and products and completed operations.

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto)

3. Original and Separate Additional Insured Endorsements for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation and Builder’s Risk/ Course of Construction Insurance.

6. Builder’s Risk/Course of Construction insurance covering all risks of loss less policy exclusions when the City of Richmond has a financial interest in the property. – (Only required for Construction Contracts involving property)

7. Contractor’s Pollution Liability (if applicable for Construction Contractors) Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to SelfInsure, signed by the California Department of Industrial Relations and SelfInsurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.
445
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 2 of 4
Revised: September 2011

PROJECT COST REQUIRED LIMIT
$0 - $5 million $2 million p/o
$5 million - $10 million $5 million p/o
Over $10 million $10 million p/o
Fireworks $5 million p/o
General Liability
(primary and excess limits
combined)
Includes coverage for bodily injury, personal injury, property damage and products and completed operations. The policy shall not exclude coverage for XCU perils (explosion, collapse, or damage to underground property).

If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.

Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

Builders’ Risk/Course of
Construction – Covers property
under construction, repair or
renovation as well as equipment
and materials to be installed.
(Only required for Construction
Projects involving property and
equipment installation.)
Coverage shall include all risks of direct physical loss, excluding earthquake, for an amount equal to the full completed value of the covered structure or replacement value of alterations or additions, including soft costs and business interruption.

If the project does not involve new or major reconstruction, an Installation Floater may be acceptable. For such projects, a property installation floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken or destroyed during the performance of the Work, including during transit, installation and testing at the City of Richmond’s site.

The City of Richmond shall be named as loss payee as its interest may appear. The insurer shall waive all rights of subrogation against City.

Contractor’s Pollution Liability (if
applicable)
Protects against:
unexpected/unintended release of
pollution resulting from contractors
covered operations such as:

HVAC, paving, carpentry, pipeline
& tank installation, drillers,
remediation contractors,
maintenance, mechanical,
demolition, excavation, grading,
street/road construction,
residential & commercial builders.

Same limits as General Liability.

Required Policy Conditions
A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Additional Insured Endorsement Applicable to General Liability Coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured, including but not limited to bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. The endorsement must not exclude products and completed operations coverage. If it does, then CG 20 37 (10/01) is also required. 446
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 3 of 4
Revised: September 2011
Additional Insured Endorsement
(continued)
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers Compensation and Builder’s Risk/ Course of Construction coverage during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

Loss Payable Endorsement (only
required when Builder’s Risk
and/or Course of Construction
Insurance is required.)
Applicable to Builder’s Risk/Course of Construction naming the City of Richmond as Loss Payee.

SURETY BONDS
(If a Public Works/Engineering
Project)
The Contractor shall provide:

1. A Bid bond

2. A Performance Bond

3. A Payment Bond
Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverages and cover those insured in the underlying policies.

Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or nonrenewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.
447
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 4 of 4
Revised: September 2011
Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin. The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed, or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manager. However, Contractor must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
448

EXHIBIT G

SANCTUARY CITY COMPLIANCE STATEMENT
The undersigned, an authorized agent of (hereafter
"Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”). Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies; ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this day of ______ ____ , 20__ , at _______ , California.

Printed Name: Title:

Signed: Date:

Business Entity:
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CITY OF RICHMOND

STANDARD CONTRACT
Department: City Project Manager:

City Project Manager E-mail: City Project Manager Phone No:

Vendor No: Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond, a municipal corporation (“the City”), and the following named Contractor:

Contractor Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No:
☐ A California corporation, ☐ limited liability corporation ☐ general partnership, ☐ limited partnership, ☐ individual, ☐ non-profit corporation, ☐ individual dba as [specify:] ____________________ ☐ other [specify:] _______________________________

2. Term. The effective date of this Contract is _______________________ and terminates _________________ unless terminated earlier as set forth herein.

3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $______________ (“Contract Payment Limit”) unless a Contract Amendment has been approved by the City Council or City Manager. If this amount includes a contingency, Contractor acknowledges that any use of such contingency shall be for work beyond the original scope of services and requires prior written authorization by the City. If noted below, Compensation for work done under this Contract, shall not exceed as follows:

FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________

4. Contractor’s Obligations. Contractor agrees to perform all work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, in accordance with the Service Plan set forth in Exhibit A, attached hereto and incorporated herein.

5. City Obligations. City shall make payments to the Contractor in accordance with the Payment Provisions set forth in Exhibit B, attached hereto and incorporated herein.

Public Works Darcie DeLashmutt [email protected] (510) 672-3944 14881 Provide continuation Engineering design services for Ferry Point Pump Station.

Schaaf and Wheeler 4699 Old Ironsides Drive., Suite 350 Santa Clara, CA 95054 Glen Anderson VP, PE (408) 398-7746 [email protected] 4006-0957 January 1, 2026 January 1, 2028 29,690.43 25/26 29,690.43 450

6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C), attached hereto and incorporated herein.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D), which are attached hereto and incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any), which are attached hereto and incorporated herein.

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F), which are attached hereto and incorporated herein.

10. Sanctuary City Compliance Statement. This Contract is subject to the Sanctuary City Compliance Statement (Exhibit G), which is attached hereto and incorporated herein.

11. Signatures. These signatures attest the parties' agreement hereto:

CITY OF RICHMOND,
a municipal corporation [BUSINESS NAME]
(* The Corporation Chairperson of the Board, President, or Vice President should sign below)
By: _________________________ By: ___________________________ Title: ________________________ Title: __________________________ Date Signed: _________________ Date Signed: ___________________ I hereby certify that this Contract (* The Corporation Chief Financial Officer or Assistant has been approved by City Council Treasurer, or Secretary or Assistant Secretary should or the City Manager. sign below)
By: _________________________ By: ___________________________ City Clerk Title: __________________________
Date Signed: ____________________
Approved as to form:
(NOTE: Pursuant to California Corporations Code Section By: _________________________ 313, if Contractor is a corporation or nonprofit organization, City Attorney this Contract (1) must be signed by (a) the Chairperson of the Board, President, or Vice-President and (b) the
Chief Financial Officer or Assistant Treasurer, or
Secretary or Assistant Secretary)
LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Sanctuary City Compliance Statement Exhibit G
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EXHIBIT A

SERVICE PLAN
Contractor shall, to the satisfaction of the Project Manager (set forth in Exhibit B), perform the following services and be compensated as outlined below [or attach service plan if necessary]:

Schaaf and Wheeler
Proposal see attachment next page
452
May 7, 2025
Darcie DeLashmutt
City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Subject: Ferry Point Lift Station Project Closeout Services Dear Darcie,
The purpose of this letter is to provide a summary of remaining scope for engineering services for the Ferry Point Sewer Lift Station project. Schaaf & Wheeler’s prior contract with the City recently expired on 12/31/2024. In order to continue providing construction support services for the Ferry Point Lift Station Project up to project completion, Schaaf & Wheeler provides the following. The scope listed below aims to provide the remaining services from the expired contract:

More specifically, Schaaf & Wheeler’s scope will include:

Task 1: Project Closeout
At the culmination of Schaaf & Wheeler’s contract on 12/31/24, the remaining scope items included:
• Construction Support Services (Submittal and RFI review) • Realigning Brickyard Cove Road
• Extending the CMU wall to its maximum height.
• Project closeout which encompasses record drawing preparation, start-up and testing attendance and punch list walkthrough of the station upon substantial completion.

Consultant’s Compensation
Based on the above understanding, scope, and assumptions, we propose to provide engineering services for Task 1 based on a not-to-exceed fee amount of $29,690.43 which was the remaining amount on Schaaf & Wheeler’s previous contact at the end of 2024. Schaaf & Wheeler’s propose to use the same 2023 charge rates, attached for reference.

Schaaf & Wheeler

CONSULTING CIVIL ENGINEERS
4699 Old Ironsides Dr., Ste. 350
Santa Clara, CA 95054-1860
408-246-4848
Attachment 2 - Proposed Agreement 453
Schaaf & Wheeler Page 2 Principal Project Manager Senior Project Manager Assistant Engineer Hourly Rate $275 $250 $210
TASK 1 PROJECT CLOSEOUT 0 32 56.99 $ 19,967.06 $ 1,000.00 $ 8,723.37 $ 29,690.43 A Project Closeout 0 32 56.99 19,967.06 $ 1,000.00$ 8,723.37$ $ 29,690.43 TOTAL 0 32 56.99 19,967.06 $ $ 1,000.00 8,723.37$ $ 29,690.43 Ferry Point Lift Station Project Closeout
Schaaf & Wheeler (05/07/2025)
Schedule of Hours and Rates by Task
FINAL Schaaf & Wheeler Subtotal
Cost
Schaaf & Wheeler
Task Hexagon TJCAA
Subconsultants
If there are questions or comments regarding this scope of services please don’t hesitate to contact Lawrence Johnson at [email protected] or at 408-398-7746.

Sincerely,
Schaaf & Wheeler Sign:___________________________________ Glen M. Anderson, PE (CE#76720) Print:__________________________________ Vice-President Authorization Date
Darcie DeLashmutt 5/17/2025
454
Hourly Charge Rate Schedule
Personnel Charges
Charges for personnel engaged in professional and/or technical work are based on the actual hours directly chargeable to the project.

Current rates by classification are listed below:

Classification Rate/Hr Classification Rate/Hr
Principal Project Manager $275 Construction Manager $250 Senior Project Manager $250 Senior Resident Engineer $235 Senior Engineer $235 Resident Engineer $210
Associate Engineer $210 Assistant Resident Engineer $190 Assistant Engineer $195
Junior Engineer $185
Designer $175
GIS Analyst $175
Technician $160
Engineering Trainee $135
Litigation Charges
Work done in preparation for litigation and other very high level-of-expertise assignments is charged at $400 per hour. Court or deposition time as an expert witness is charged at $500 per hour.

Materials and Services
Subcontractors, special equipment, outside reproduction, data processing, computer services, etc., will be charged at 1.10 times cost.

Effective 1/1/23
Schaaf & Wheeler

CONSULTING CIVIL ENGINEERS
4699 Old Ironsides Dr., Suite 350
Santa Clara, CA 95054-1860
408-246-4848
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EXHIBIT B

PAYMENT PROVISIONS

1. COMPENSATION TO CONTRACTOR:
a. Provided Contractor is not in default under this Contract, Contractor shall be compensated in the manner set forth herein.
b. All payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photocopying, meals and travel, etc.). Invoices shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request. c. All City vendors receiving new contracts shall sign up to receive electronic payments through the City’s Automated Clearinghouse (ACH) payments service/provider.

2. SUBMISSION OF INVOICES:

Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:

Attention: City of Richmond Finance/Account Payable
Project Manager: _______________________
P.O. Box 4046
Richmond, CA 94804

3. All invoices that are submitted by Contractor shall be subject to the approval of the City Project Manager, _______________________, before payments shall be authorized.
a. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.
b. All appropriate permits, certificates, and licenses, including a City business license shall be obtained and maintained for the duration of this Contract before any payment is authorized.

4. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract is executed by the City. The insurance coverage required by this Contract shall be maintained by Contractor for the duration of this Contract and must be in place before any payment is authorized.

Darcie DeLashmutt Darcie DeLashmuttSchaaf and Wheeler
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EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. All required written notices shall be delivered: (i) by hand; or (ii) sent by registered, express, or certified mail, with return receipt requested or with delivery confirmation requested from the U.S. postal service; or (iii) sent by overnight or same day courier service at the party’s respective address listed in this Section.

2. Each notice shall be deemed to have been received on the earlier to occur of:
actual delivery or the date on which delivery is refused; or three (3) days after notice is deposited in the U.S. mail or with a courier service in the manner described above (Sundays and City holidays excepted).

3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.

4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:

City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Email: ________________________________________________

5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:

Attn:

Email: ________________________________________________ Darcie DeLashmutt [email protected] Schaaf and Wheeler Schaaf and Wheeler 4699 Old Ironsides Drive., Suite 350 Santa Clara, CA 95054 [email protected] Gary Oakley 457
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EXHIBIT D

GENERAL CONDITIONS

1. INDEPENDENT PARTIES:

Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor.

The manner and means of conducting the services and tasks are under the control of Contractor except to the extent they are limited by statute, rule or regulation and the express terms of this Contract. No civil service status or other right of employment will be acquired by virtue of Contractor’s services. None of the benefits provided by the City to its employees, including but not limited to unemployment insurance, workers’ compensation plans, vacation and sick leave, are available from the City to Contractor, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-employee relationship from any compensation due to Contractor. Payments of the above items, if required, are the responsibility of Contractor.

2. TIME IS OF THE ESSENCE:

Contractor and the City agree that time is of the essence regarding the performance of this Contract.

3. STANDARD OF CARE:

Contractor agrees to perform all services hereunder in a manner commensurate with the prevailing standards of like professionals or service Contractors, as applicable, in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City.

4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):

Contractor assumes all responsibility for verifying the identity and employment authorization of all of its employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Contractor shall indemnify, defend, and hold the City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Contractor.

5. NON-DISCRIMINATION:

Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, Schaaf and Wheeler
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disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.

6. CITY PROPERTY:
a. Each and every report, draft, work product, map, record, applicable plans, drawings, calculation, data, specification, video, graphic, or any other material or document produced, prepared or caused to be prepared by Contractor pursuant to or in connection with this Contract shall be the exclusive property of the City. b. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 11 below, indemnify, defend and hold the City harmless from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data. c. No report, information or other data given to or prepared or assembled by Contractor pursuant to this Contract shall be made available to any individual or organization by Contractor without prior approval of the City Manager or their designee. d. Contractor shall, at such time and in such form as City Manager or their designee may require, furnish reports concerning the status of services and tasks required under this Contract.

7. RECORDS:
a. Contractor shall maintain complete and accurate records with respect to the services, tasks, work, documents and data in sufficient detail to permit an evaluation of Contractor’s performance under the Contract, as well as maintain books and records related to sales, costs, expenses, receipts and other such information required by the City that relate to the performance of the services and tasks under this Contract (collectively the “Records”).
b. All Records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the Records to the representatives of the City or its designees during regular business hours upon reasonable prior notice. The City has the right to examine and audit the Records, and to make copies or transcripts therefrom as necessary, and to allow inspection of all proceedings and activities related to this Contract. Such Records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained by Contractor for a period of five (5) years after receipt of final payment.

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c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.

8. PERMITS AND LICENSES:

Contractor, at its sole expense, shall obtain and maintain during the term of this Contract, all appropriate permits, certificates and licenses, including a City business license, required in connection with the performance of the services and tasks hereunder.

The failure to obtain such permits and licenses shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.

9. TERMINATION:
a. Termination Without Default. Notwithstanding any provision herein to the contrary, the City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder immediately upon transmission of written notice to Contractor as provided in Exhibit C “Authorized Representatives and Notices”.
b. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Exhibit B; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

10. CONFLICT OF INTEREST:

Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under Schaaf and Wheeler
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this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

11. HOLD HARMLESS:
a. To the fullest extent permitted by law, Contractor shall indemnify, defend (with counsel acceptable to the City) and hold harmless the City, its City Council, boards, commissions, officials, employees, agents and volunteers (“Indemnitees”) from and against any and all loss, damages, liability, obligations, claims, suits, judgments, costs and expenses whatsoever, including attorney’s fees and costs of litigation (“Claims”), arising from or in any manner connected to Contractor’s performance of its obligations under this Contract or failure to comply with any of its obligations under this Contract or out of the operations conducted by Contractor even if the City is found to have been negligent. If the Claims filed against Indemnitees allege negligence, recklessness or willful misconduct on the part of Contractor, Contractor shall have no right of reimbursement against Indemnitees for the costs of defense even if negligence, recklessness or willful misconduct is not found on the part of Contractor. Contractor shall not have any obligations to indemnify Indemnitees if the loss or damage is found to have resulted solely from the negligence or the willful misconduct of the City. The defense and indemnification obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract. b. This indemnification obligation shall survive this Contract and shall not be limited by any term of any insurance policy required under this Contract; provided however, that if this Contract is for design professional services, this indemnity provision is limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional (as defined in California Civil Code section 2782.8).

12. LIMITATIONS UPON SUBCONTRACTING AND ASSIGNMENT:
a. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.
b. Contractor shall not assign, sublease, hypothecate, or transfer this Contract, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of the City Manager. Contractor shall submit a written request for consent to transfer to the City Manager at least thirty (30) days in advance of the desired transfer.

The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for Schaaf and Wheeler
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money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent. c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or jointventure or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then Contractor shall submit a written request for consent to add subcontractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion. e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor.
f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.”
g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.

13. SAFETY:
a. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor will be solely and completely responsible for conditions of all vehicles owned or operated by Contractor, including the safety of all persons and property during performance of the services and tasks under this Contract.

Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours. In addition, Contractor will comply with all safety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable Schaaf and Wheeler
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federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.
b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.
c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings.

Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.

14. INSURANCE:

Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

15. COMPLIANCE WITH ALL APPLICABLE LAWS:
a. During the term of this Contract, Contractor shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City of Richmond which affect the manner in which the services or tasks are to be performed by Contractor, as well as all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Contractor shall comply with all applicable laws, state and federal and all ordinances, rules and regulations enacted or issued by the City. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50,

2.52, 2.56, and 2.60, if applicable.
b. Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor is required to provide the City with documents and information verifying its compliance with the Living Wage Ordinance. Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance as prescribed in § 2.60.070 of the Municipal Code.

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c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor. d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies.

Contractor agrees to abide by the terms and conditions of said policies.

16. INTEGRATED CONTRACT:

The Recitals and exhibits are a material part of this Contract and are expressly incorporated herein. This Contract represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Contract will be effective only by written execution signed by both the City and Contractor.

17. CONFLICTING PROVISIONS:

In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Condition as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

18. FORCE MAJEURE:

Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

19. CONFLICT OF LAW:

This Contract shall be interpreted under, and enforced by the laws of the State of Schaaf and Wheeler
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California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Contract and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Contract (or the successors of those authorities). Any suits brought pursuant to this Contract shall be filed with the courts of the County of Contra Costa, State of California.

20. CLAIMS:

Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

21. INTERPRETATION:

This Contract shall be interpreted as if drafted by both parties.

22. WARRANTY:

If any product is be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

23. SEVERABILITY:

In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

24. AUTHORITY:

City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor, Schaaf and Wheeler
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and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.

25. WAIVER:

The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach. Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payment therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

26. COUNTERPARTS:

This Contract may be executed in any number of counterparts (including by fax, PDF, DocuSign, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.

27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):

The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit G.

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Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT E

SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):

Schaaf and Wheeler
None
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Contract No: ________ For the Contract between the City of Richmond and
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EXHIBIT F

INSURANCE PROVISIONS
☐ CHECK HERE IF RISK MANAGEMENT HAS APPROVED WAIVING INSURANCE REQUIREMENTS FOR THIS CONTRACT.

1. CERTIFICATES: Before the commencement of the terms of this Contract, and during the entire term of this Contract and any extension or modification thereof, Contractor shall furnish the City’s Risk Manager with certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with coverage requirements set forth by the City and incorporated herein.

Such certificates, which do not limit Contractor’s indemnification, shall also contain substantially the following statement:
“Should any of the above insurance covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall provide thirty (30) days’ advance written notice to the City of Richmond.

Attention: Risk Manager.”
Contractor shall maintain in force at all times during the performance of this Contract all appropriate coverage of insurance required by this Contract with an insurance company licensed to offer insurance business in the State of California with a current A.M. Best’s rating of no less than A:VII or Standard & Poor’s Rating (if rated) of at least BBB unless otherwise acceptable to the City. Contractor shall deliver updated insurance certificates to the City at the address set forth in Exhibit C prior to the expiration of the existing insurance certificate for the duration of the term of Contract.

Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.

2. COVERAGE REQUIREMENTS: The City’s insurance requirements depend upon the type of service being provided and/or the provider. The City’s insurance requirements will fall into one of the following categories (unless otherwise provided by the City):

Consultants and Contractors – Type 1
Professional Services – Type 2
Environmental Risk/Hazardous Waste Material – Type 3
Lease of City Property – Type 4
Vendors, Suppliers, Small Grant Recipients & Nonprofit Organizations – Type 5 Transportation Providers – Type 6
Professional Services Pyrotechnics – Type 7
Cyber and I.T. Risks – Type 8
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Contract No: ________ For the Contract between the City of Richmond and
_____________________________
The insurance requirements classification applicable to this Contract shall be attached to this Exhibit F and made a part hereof.

3. FAILURE TO SECURE: If Contractor at any time during the term hereof should fail to secure or maintain the foregoing insurance, the City shall be permitted to obtain such insurance in Contractor’s name or as an agent of Contractor and shall be compensated by Contractor for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid.

4. SUFFICIENCY OF INSURANCE: The insurance limits required by the City are not represented as being sufficient to protect Contractor. Contractor is advised to consult Contractor’s insurance broker to determine adequate coverage for Contractor. The coverage and limits shall be (1) the minimum coverage and limits specified in this Contract; or (2) the broader coverage and maximum limits of the coverage carried by or available to Contractor; whichever is greater.

INSERT INSURANCE REQUIREMENTS CLASSIFICATION APPLICABLE TO THIS CONTRACT: (IF NECESSARY, CONFIRM WITH RISK MANAGER)
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___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 1 of 3
Revised: September 2011
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.

CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).

3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.

6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)
Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to SelfInsure, signed by the California Department of Industrial Relations and SelfInsurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.

General Liability
(primary and excess limits
combined)
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
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___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 2 of 3
Revised: September 2011
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

PROJECT COST REQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o

Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.

Required Policy Conditions
Additional Insured Endorsement Applicable to General Liability coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not exclude products and completed operations coverage. If it does, then CG 20 37 (10/01) is also required.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies. 471
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 3 of 3
Revised: September 2011
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.

Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin.

The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
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EXHIBIT G

SANCTUARY CITY COMPLIANCE STATEMENT
The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”).

Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;
ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Printed Name: Title:

Signed: Date:

Business Entity:

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May 5, 2026
Finance Department
DATE: May 5, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Shasa Curl, City Manager
Nickie Mastay, Deputy City Manager – Internal Services
LaShonda White, Deputy City Manager – Community
Services
Emily Combs, Director of Finance
Mubeen Qader, Deputy Director of Finance
Patrick Seals, Administrative Chief
Jerry Gurule, Accounting Manager
Antonio Banuelos, Accounting Manager
Subject: Draft Fiscal Year (FY) 2026-27 Annual Operating Budget and FY 2026-31 Five-Year Capital Improvement Plan
FINANCIAL IMPACT: There is no financial impact for receiving this agenda item.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
ISSUE:

In accordance with Richmond Municipal Code Section

2.61.010, the City Manager is submitting the first draft of the Fiscal Year 2026-27 Annual Operating Budget and
the draft Fiscal Year 2026-31 Five-Year Capital
Improvement Plan (CIP) for City Council review.

AGENDA
REPORT
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May 5, 2026
RECOMMENDED ACTION: ACKNOWLEDGE receipt of the draft Fiscal Year 2026- 27 Annual Operating Budget and Fiscal Year 2026-
31 Five-Year Capital Improvement Plan; REVIEW the
budget adoption schedule; and RECEIVE an update on
departmental operations, with discussions upon
completion of all departmental presentations – City
Manager’s Office/Finance Department (Shasa Curl/Emily
Combs/Mubeen Qader 510-412-2077).

DISCUSSION:

This report provides an opportunity for City staff to present a preliminary overview of the draft Fiscal Year (FY) 2026-27 Operating and FY 2026-31 Capital Improvement Plan budgets prior to final adoption. City staff will receive and incorporate City Council direction into subsequent iterations and will continue refining the draft budgets to ensure alignment with the adopted City Council Strategic Goals and Objectives. The final budgets are expected to be presented to the City Council for approval on June 23, 2026. The proposed draft operating budget does not include new or expanded programs; such initiatives and their associated costs would require the identification and allocation of additional resources.

Executive Summary
The Draft FY 2026-27 Operating Budget and FY 2026-31 Capital Improvement Plan are presented for City Council review ahead of final adoption on June 23, 2026. The proposed operating budget is balanced based on current assumptions and maintains existing service levels. This balance relies heavily on an estimated $16.4 million in vacancy savings, based on a City-wide vacancy rate of approximately 12 percent. This approach supports short-term stability but does not resolve the City’s underlying structural imbalance, as expenditures continue to outpace revenues.

The City continues to face several ongoing fiscal pressures, including rising California Public Employees’ Retirement System (CalPERS) pension obligations, increased healthcare and Other Post Employment Benefits (OPEB) costs, inflation, volatility in energy markets, and significant unfunded capital and infrastructure needs. Limited-term revenues should be treated strictly as one-time resources and not used to support ongoing operations. Per City Council direction, the use of these funds must also include a community engagement process to help identify priorities and ensure alignment with long-term community goals.

Departmental capacity remains constrained as service demands increase. This results in operational tradeoffs and limits the ability to expand programs or implement new initiatives. These constraints also affect the pace and scope of progress on key priorities. A status update on City Council Strategic Goals and departmental priorities is included as Attachment 7 to help guide resource allocation as the budget is refined. 483

May 5, 2026
Budget Development Process
The FY 2026-27 budget development process began on January 28, 2026, with a Citywide budget kick-off led by the City Manager’s Office and Finance Department.

Departments were provided with detailed instructions, timelines, and budget tools, with submissions completed during the budget entry period from January 28 through February 20, 2026.

Community and stakeholder engagement is a key component of the budget process.

The Finance Department hosted three community budget meetings in April 2026, including outreach to the Richmond Neighborhood Coordinating Council (RNCC).

Based on those meetings, community members expressed concerns and interest in several areas, including the purpose of the Debt Service Fund, progress of homelessness initiatives, questions about the Capital Improvement Program (CIP) online report and the backlog of CIP projects, and questions about General Fund totals and the City’s unfunded liabilities. Additional community feedback highlighted the need for street repairs, revitalization of downtown businesses along Macdonald Avenue, collaboration with developers on housing production, and updates to job classifications to align with other cities. In addition, City staff held meetings with labor groups in March 2026, with additional discussions planned in June 2026.

Based on departmental submissions and updated revenue projections, Finance developed a preliminary budget framework. The City Manager’s Office then worked collaboratively with departments to refine the draft budget, ensuring alignment with the City Council Strategic Goals and Priorities and available resources. Consistent with the City Charter, the City Manager and Mayor work together to prepare the draft annual budget for City Council review and input.

Proposed FY 2026-27 Budget Schedule
City staff proposes the following schedule for City Council review and adoption of the FY 2026-27 Annual Operating Budget and FY 2026-31 Five-Year Capital Improvement Plan.

Table 1: Key Budget Development Dates
Action/Activity Date
Receive Draft FY 2026-27 Operating Budget and FY 2026-31 Five-Year Capital Improvement Plan; Department Presentations (Community Development, Police, Public Works)
May 5, 2026
Master Fee Schedule; Department Presentations May 19, 2026 Budget Study Session on Proposed FY 2026-27 Operating Budget, FY 2026- 31 Five-Year Capital Improvement Plan and Five-Year Forecast; Department Presentations and Develop Budget Checklist
May 26, 2026
Budget Checklist Follow-up June 16, 2026
City Council to Adopt FY 2026-27 Operating Budget, FY 2026-31 Five-Year Capital Improvement Plan, and GANN Limit June 23, 2026
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Current State of the City’s Finances
The City is operating in a constrained fiscal environment in which expenditure growth continues to outpace underlying revenue growth. Personnel-related costs, including salaries, pension obligations, and OPEB, remain the primary drivers of increased spending and have grown at a faster rate than key revenue sources such as property tax and sales tax.

The proposed FY 2026-27 budget is balanced based on current assumptions; however, this balance relies significantly on the use of vacancy savings, calculated using an assumed City-wide vacancy rate of approximately 12 percent. While this strategy provides near-term budgetary flexibility and allows the City to maintain current service levels, it introduces ongoing risk as staffing levels change and operational demands continue to increase.

Concurrently, broader economic conditions continue to introduce uncertainty into the City’s financial outlook. Inflation, volatility in energy markets, increasing insurance costs, and rising CalPERS obligations are expected to place additional pressure on both expenditures and revenues. These factors, combined with evolving labor costs and other external drivers, require a cautious and disciplined approach to budget development and ongoing financial management.

Fiscal Year 2026-27 Fiscal Considerations
The FY 2026-27 budget is being developed amid continued economic volatility and uncertainty. Several structural cost drivers are placing sustained upward pressure on expenditures, many of which are influenced by external factors outside of the City’s direct control.

Personnel Cost Drivers
Personnel-related costs continue to increase due to several major cost drivers, including risking CalPERS pension obligations, escalating retiree healthcare (OPEB) costs, and higher healthcare premiums for active employees. For FY 2026-27, CalPERS health premiums are projected to total $20.8 million City-wide, reflecting an 8.21 percent increase over the prior year. Retiree healthcare contributions are also increasing significantly, with the City’s annual required contribution rising to approximately $3 million, which includes $2.5 million for the City OPEB plan and $537,000 for the RPOA OPEB plan. This represents an increase of roughly $2.8 million. These cost pressures add to both the City’s annual operating costs and its long-term liabilities.

As a service-based organization, the City relies on personnel to deliver essential programs and maintain daily operations, and the cost of staffing reflects the resources required to operate the City every day. These pressures are further influenced by negotiated labor agreements, including cost of living adjustments and benefit changes, as well as classification updates and market competitiveness across departments. 485

May 5, 2026
The City’s staffing levels have also grown to meet operational and service delivery needs. In FY 2020-21, the City had 581 FTE, increasing to an estimated 684 FTE in FY 2025-26, which reflects the workforce required to meet expanding community needs and mandated responsibilities.

Retiree healthcare costs are driven by actuarial valuations, healthcare inflation, and the amortization of unfunded liabilities. Employee healthcare costs are primarily influenced by annual premium increases and CalPERS health plan cost adjustments. Together, these factors contribute to sustained growth in personnel-related expenditures and increase both current and long-term financial obligations.

Personnel costs have grown significantly over the past several fiscal years. As shown in Figure 1, total personnel expenditures increased from $146 million in FY 2021-22 to $201 million in FY 2026-27. This represents an increase of $55 million, or 38 percent.

These rising costs reflect the combined impact of higher pension obligations, increasing healthcare and OPEB costs, expanded staffing levels, and negotiated labor agreements over this period.

Figure 1: Total Personnel Costs Escalation
Assembly Bill 1383 – Pension Reform
Assembly Bill (AB) 1383 is a proposed statewide pension reform that would increase the salary cap used to calculate pension benefits and modify retirement formulas for certain public safety employees. Under current law, new public safety employees earn pension benefits based on an assumed retirement age of 57. AB 1383 would lower this age factor to 55, allowing employees to retire earlier while receiving the same percentage of benefits, and would increase the portion of salary eligible for pension calculations.

These changes would increase pension costs by accelerating benefit payouts and expanding pensionable earnings, potentially resulting in higher long-term liabilities for the City. City staff estimates that the annual fiscal impact could be approximately $1.0 $146
$161
$173
$190 $195 $201
$100
$120
$140
$160
$180
$200
FY 2021-22
581 FTE
FY 2022-23
595 FTE
FY 2023-24
632 FTE
FY 2024-25
660 FTE
FY 2025-26
684 FTE
FY 2026-27
684 FTE
Millions
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May 5, 2026
million as early as FY 2026-27, although the full long-term impact remains uncertain and will need to be incorporated into future financial planning.

Other Post Employment Benefits (OPEB)
The City has received updated actuarial valuations for its retiree healthcare plans, which reflect significant increases in required annual contributions beginning in FY 2026-27.  City-wide OPEB Plan: The Actuarially Determined Employer Contribution (ADEC) increases from $0 in FY 2025-26 to $2,463,990 in FY 2026-27, driven by higher unfunded liability amortization and updated healthcare cost assumptions.  RPOA OPEB Plan: The ADEC increases from $191,444 in FY 2025–26 to $535,682 in FY 2026-27 due to updated actuarial assumptions and experience losses.

The combined OPEB contribution requirement totals approximately $3.0 million in FY 2026-27, representing a substantial increase in annual retiree healthcare funding obligations.

Capital Project Cost Escalation
Over the past decade, the City has experienced steady increases in construction and capital project costs, driven by inflation in labor and materials. These increases compound over time, significantly raising the long-term cost of infrastructure delivery and requiring more conservative planning assumptions.

At a 5 percent annual growth rate, construction costs increase on a compounded basis rather than linearly. For example, a project estimated at $10 million today would grow as follows:

Table 2: Construction Cost Escalation Scenario
Time Period Calculation Result
1 YEAR $10M × 1.05 $10.50M
5 YEARS $10M × (1.05)^5 $12.76M
10 YEARS $10M × (1.05)^10 $16.29M
This represents an approximate 63 percent increase over ten years, demonstrating how compounding significantly increases project costs over time. As a result, multi-year capital planning must incorporate realistic escalation assumptions to ensure projects remain financially viable when they are delivered.

Insurance Cost Increases
The City of Richmond is self-insured up to $750,000 per claim. Costs above this amount are covered by excess insurance. The California Joint Powers Risk Management Authority (CJPRMA) provides excess coverage for general liability, property liability, and 487

May 5, 2026
auto liability. The Public Risk Innovation, Solutions, and Management program (PRISM), formerly known as the California State Association of Counties Excess Insurance Authority, provides excess coverage for workers’ compensation.

CJPRMA has reported significant losses among member jurisdictions, which has affected the excess insurance market. The excess general liability premium for FY 2025-26 is $3,150,577. Based on current conditions and recent loss experience, CJPRMA is estimating a 25 percent increase in general liability insurance rates for FY 2026-27. A 25 percent increase would add approximately $787,645 to annual cost for a total of $3,938,222 for FY 2026-27.

The chart below shows historical general liability premium trends from FY 2014-15 through FY 2024-25.

Figure 2: General Liability Cost of Premiums FY 2014-15 through FY 2024-25 Global Economic and Energy Market Impacts

Global geopolitical conditions continue to influence the City of Richmond’s fiscal outlook. Ongoing instability in the Strait of Hormuz, a critical global shipping corridor through which approximately one-fifth of the world’s oil supply passes, has contributed to volatility in energy markets and broader economic uncertainty.

Recent disruptions and geopolitical tensions in the region have driven sharp fluctuations in oil prices, with rapid increases followed by continued volatility. These conditions are expected to place upward pressure on municipal operating costs, particularly for fueldependent services, transportation, and petroleum-based materials used in capital and maintenance activities.
$-
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
Millions
General Liability Premiums
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May 5, 2026
Although geographically distant, Richmond’s local economy is directly affected by these global dynamics. Increased fuel and logistics costs can impact City operations, local businesses, and household spending, with potential downstream effects on revenues such as sales tax and economic activity tied to port operations.

Given the uncertainty surrounding global energy markets, the FY 2026-27 budget incorporates fuel price volatility as an ongoing fiscal risk and maintains a cautious approach to expenditure planning and revenue assumptions.

Emerging Fiscal Pressures Not Included in the FY 2026-27 Budget The projects outlined below highlight key fiscal pressures not currently reflected in the FY 2026–27 budget, illustrating significant capital needs and cost drivers facing the City.

While not exhaustive, these examples underscore the scale and complexity of the City’s unmet and future needs, and the importance of developing long-term funding strategies.

Capital Improvement Plan – Unfunded Needs
Richmond continues to face substantial long-term infrastructure demands that exceed available funding. While the FY 2026-27 Capital Improvement Plan totals $143.3 million and advances several high-priority projects, the City has identified approximately $1.15 billion in additional unfunded capital needs over the next decade. These include but are not limited to aging facilities, parks and open space improvements, street and transportation upgrades, stormwater and wastewater system investments, and critical resilience and safety projects. Without dedicated and sustainable funding sources, these unfunded needs will continue to grow, requiring ongoing prioritization, phased implementation, and pursuit of grants, partnerships, and alternative financing strategies to ensure the City’s infrastructure remains safe, reliable, and aligned with community expectations. A few key projects and programs are highlighted below.

Miraflores Historic Structures
The Miraflores project includes several historic nursery structures that were evaluated during environmental cleanup but were not incorporated into the obligations of the Disposition, Development, and Loan Agreement (DDLA) for the senior housing development. As a result, the City retains full responsibility for the preservation, stabilization, and potential relocation of these historic buildings. This creates an emerging fiscal pressure, as the City must identify funding for ongoing stewardship, compliance with historic preservation requirements, and any future capital work unless the City Council takes separate action to transfer these responsibilities to another entity.

Without such action, these costs will remain an unfunded liability within the City's budget.

Point Molate Site Remediation Responsibilities
As part of the Point Molate redevelopment, the City must complete comprehensive environmental cleanup, including contaminated soils, underground storage tanks, drum 489

May 5, 2026
lots, capped landfill areas, former treatment ponds, and long-term groundwater monitoring, as required under the Early Transfer Cooperative Agreement with the Navy and mandated cleanup orders from the Regional Water Quality Control Board. While grant funding, escrow accounts, and assistance from East Bay Regional Park District and State Coastal Conservancy are in place, site work remains in flux and subject to regulatory oversight and remediation plan adjustment. Without dedicated, City Councilapproved funding strategies, ongoing cleanup obligations, as well as interim maintenance, security, and monthly regulatory reporting, represent emerging fiscal pressures that will fall to the General Fund during the transition to a public park.

Civic Center Apartments (Homekey) Project
The Civic Center Apartments (Homekey) Project, which will convert the former Motel 6 into 48 studio units plus one manager’s unit, has become an emerging fiscal pressure on the City’s budget. The project was originally budgeted with an $8.3 million City loan in addition to $14.5 million in State Homekey funds. During demolition, the construction team identified extensive water damage, mold, asbestos, and sewer line failures, which significantly increased the project’s renovation costs. As a result, the developer has requested an additional $2 million in City financing, raising the City’s total loan commitment to $10.3 million. The project also depends on approximately $1 million in CDBG funds from Contra Costa County, and any delay or shortfall in this County funding could shift additional financial responsibility to Richmond’s General Fund. Once all available project funds are expended, the City assumes full financial responsibility for ongoing operations, including approximately $1,059,472 in annual costs beginning in year seven, creating a substantial long-term General Fund obligation.

Contra Costa County Funding Impacts
Contra Costa County funding plays a critical role in supporting the City’s housing, homelessness, and community development initiatives, and variability in the timing or availability of these resources can create meaningful fiscal impacts for Richmond. When Contra Costa County allocations are delayed, reduced, or oversubscribed, the City may need to cover temporary funding gaps to keep projects on schedule, maintain compliance with grant requirements, or ensure continuity of services for vulnerable populations. These uncertainties increase the City’s financial exposure and can place unplanned pressure on limited local funding sources, including Housing Funds or the General Fund.

Advanced Life Support (ALS) First Responder Services and Fire Station Needs Advanced Life Support (ALS) First Responder Services and Fire Station Needs The Advanced Life Support (ALS) First Responder Services initiative will be costly to operate and will require significant fire station upgrades to support ALS deployment, as well as broader capital improvements needed across the Fire Department. To reduce long-term pressure on the General Fund, the City is developing a revenue-enhancement strategy in coordination with SCI Consulting Group, including 490

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fee-based cost-recovery options and evaluation of a potential revenue-generating tax measure. This work also includes planned polling efforts to assess the feasibility of a voter-approved funding measure. Without a dedicated revenue stream, ALS operating costs and fire station capital needs will fall to the General Fund.

Limited-Term Revenue and Its Reduced Value Over Time
In August 2024, the City approved a settlement agreement providing $550 million over ten years beginning in FY 2025-26. These are limited-term revenues and must be treated as one-time resources for planning purposes. Per City Council direction on April 28, 2026, the City will conduct a separate community engagement process, led by a qualified consultant, to gather input and develop recommendations on how these funds should be prioritized and used.

Although the agreement totals $550 million, the payments are received over time, reducing their present value. Based on reasonable assumptions, the total stream is estimated to be worth approximately $380 million to $466 million in today’s dollars. This reinforces the need to focus these limited-term funds on one-time investments that maximize long-term community benefit. As such, these limited-term funds are not included in the proposed budget.

Proposed General Fund Budget Overview
The proposed FY 2026–27 General Fund budget is balanced based on current assumptions and maintains existing service levels while addressing ongoing fiscal pressures. This balance is achieved within a constrained fiscal environment and relies on key assumptions, including vacancy savings and current revenue projections.

Total General Fund revenues are projected at $323.8 million, which includes limitedterm funds, representing a 4.5 percent increase over the FY 2025-26 revised budget.

Total expenditures are projected at $275.3 million (Attachments 1 and 2), reflecting a

0.3 percent increase compared to the prior year.

Revenue growth is primarily driven by increases in key categories, including Property Tax, Utility Users Tax and Sales and Use Tax. While revenues are projected to increase modestly, expenditure growth continues to be driven by personnel-related costs, including salaries, benefits, pension obligations, and retiree health contributions.

Additional cost pressures include increases in workers’ compensation, insurance, and other operating expenses.

Expenditure growth continues to outpace underlying revenue growth, placing ongoing pressure on the General Fund and limiting long-term financial flexibility. As a result, maintaining balance in the current fiscal year requires continued reliance on management strategies and careful monitoring of both revenues and expenditures. 491

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Table 3 below summarizes the proposed FY 2026-27 General Fund revenues and expenditures compared to the FY 2025-26 revised budget.

Table 3: Proposed General Fund Draft Budget
General Fund FY 2025-26 Revised
Budget
FY 2026-27 Draft
Budget
Percent
Change
Total Revenue (309,961,114) (323,836,742) 4.5%
Total Expenditures 274,589,413 275,336,742 0.3%
Net (-Surplus)/+Deficit (35,371,700) (48,500,000)
Use Of Fund Balance (One-Time) 13,128,300
Remaining Fund Balance (48,500,000) (48,500,000)
Key Initiatives Included in the Budget
Despite ongoing fiscal pressures, the proposed FY 2026-27 budget continues to prioritize investments that align with City Council Strategic Goals and community priorities. These initiatives represent a significant and ongoing commitment of General Fund resources and contribute to the overall expenditure base that must be supported within a constrained revenue environment. The ability to sustain these programs in the current fiscal year reflects the City’s efforts to balance competing priorities while maintaining core services. Key initiatives are outlined below.

Table 4: Re-Imagine Public Safety Budget Historic Information FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 (Proposed)
Unhoused Intervention 1,800,000 1,800,000 1,800,000 1,800,000 1,800,000 1,800,000 YouthWORKS 1,980,000 1,980,000 1,980,000 2,015,000 1,980,000 1,980,000 Office of Neighborhood
Safety 1,600,000 2,316,175 2,050,525 2,108,854 2,346,666 2,590,108 Reach Out with
Compassion and
Kindness (ROCK)
1,000,000 1,000,000 1,000,000 2,905,751 3,004,198 2,979,596 Total Budget 6,380,000 7,096,175 6,830,525 8,829,605 9,130,864 9,349,704 Table 5: Unhoused Intervention Funding
Sources Total
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
FY
2025-
26 Estima
ted
FY 2026-27
(Balance)
Emergency Housing
Assistance (GF & CD)
255,706 57,438 161,032 37,236
Housing First (GF & CD) 868,166 244,114 423,190 87,258 113,604 Project Homekey (City
Contribution)
10,300,000 10,300,000
Reimagining Public Safety
Annual Allocation $1.32M -
Unhoused Intervention
5,550,257 714,390 732,154 808,934 1,320,000 654,779 1,320,000 Reimagining Public Safety
Housing in-lieu $480K -
Unhoused Intervention
480,000 170,054 309,946
Unhoused Emergency
Services (GF)
50,000 50,000
Total Cash Funding 17,504,129 714,390 1,033,706 1,393,156 1,614,548 768,383 11,979,946 American Rescue Plan Act
(ARPA) Unhoused Flex
Funding
50,000 50,000
Environmental and
Community Investment
Agreement (ECIA)
106,000 49,500 23,500 0 25,000 8,000 0
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Encampment Resolution
Fund Round 1- Grant
4,881,272 6,755 2,547,093 2,327,424
Encampment Resolution
Fund Round 2- Grant
8,602,587 2,006,596 2,475,791 1,254,324 2,865,876
Encampment Resolution
Fund Round 3- Grant
9,336,746 4,361,850 4,974,896
Kids First Initiative 1,525,000 0 70,000 155,000 300,000 500,000 500,000 Project Homekey Grant 14,512,660 6,252,500 8,260,160
Rapid Response (ARPA) 838,572 357,094 342,906 54,267 84,304 Tenant Protection and Rental
Assistance (ARPA)
1,984,233 420,877 925,135 411,528 226,693
Total Grant Funding 41,837,070 413,349 3,033,499 4,909,897 10,032,693 6,620,006 16,827,625 Grand Total $59,341,199 $1,127,739 $4,067,205 $6,303,053 $11,647,241 $7,388,389 $28,807,571 The initiatives listed below are not exhaustive and are being implemented in addition to core City services, within existing staffing capacity constraints. As a result, project timelines may be extended, and additional program requests would require clear prioritization and potential trade-offs.

Table 6: Key Initiatives in the FY 2026-27 Draft Budget Initiative Amount Budget Status Program Status
Arts Corridor 185,000 Roll forward
City staff are concluding Phase 1 which includes
community engagement and development of
strategic plan; Phase 2 has not started and would
require an RFP
Black Resiliency 1,500,000 Roll forward
Recruiting members for the Community Advisory
Board and RFP for consultant to conduct study is
in final review; Plan to release RFP in May
Gender-Based Violence
Programs 100,000 Roll forward RFP is drafted and being peer-reviewed; Plan to release RFP in late May/June Immigration Services 700,000
Re-budgeted; originally
$1.0 million across FY
2025–26 and FY
2026–27. Can evaluate
increasing at mid-year.

Services are being rendered through contracts
with multiple vendors
Kids First Initiative 9,091,262 Allocation Annual allocation to support program Limited-Term Revenue -
Community Engagement 300,000 New
City Council authorized City Manager to negotiate
and execute contract with selected consultant on
May 28, 2026
Mental Health
Assessment 150,000 Roll forward
RFP was released and City staff are negotiating
contract with selected consultant before bringing
contract for approval in late May
Point Molate Annual
Maintenance 250,000
New ongoing cost;
future cleanup funding
to be determined
Required maintenance of City owned property is
ongoing. Remediation of all properties is required.

Reparations, Equity, and
Inclusion 146,675 Balance re-budgeted; original $250,000 Human Resources is developing and planning
training for staff. There is currently no city staff
person leading this work
Revenue Enhancement /
ALS 150,000 New
City Council authorized polling to determine
revenue options for ALS; ALS program
components are being developed and discussed
Unhoused Emergency
Services 50,000 Roll forward City staff are considering the feasibility of adding these funds to the CORE contract to support
delivery of services/support (i.e. CORE)
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Assumptions
General Fund revenue and expenditure estimates are based on a comprehensive review of all revenue categories, funding sources, current-year performance, and historical trends. These assumptions form the foundation of the FY 2026-27 proposed budget and provide the framework for developing revenue projections amid a high degree of economic uncertainty. While estimates incorporate known variables, several external and local factors continue to introduce variability into the City’s revenue outlook. Overall, City staff is projecting a $13.9 million, or 4.5 percent, increase in General Fund revenues compared to the FY 2025-26 adopted budget. The increase is primarily driven by growth in a few key revenue categories, including Property Tax, Utility Users Tax (UUT) and Sales and Use Tax.

 Property Taxes (+$1.8 million; +3.1 percent): Assessed valuation is projected to grow by approximately 3.2 percent. Most properties will increase based on the State Consumer Price Index (CPI), capped at 2 percent, while properties sold in 2025 will be reassessed at market value. The Chevron Refinery valuation is assumed to remain flat. This growth factor is applied to the major components of property tax revenues, including secured property taxes and successor agency-related revenues, while smaller components such as homeowners’ exemptions and floating liens are expected to remain stable.
 Sales & Use Tax (+$3.3 million; +5.4 percent): Revenue projections are based on forecasts from the City’s consultant, Avenu Insights, incorporating both local and broader economic trends. Bradley-Burns sales tax is expected to increase by 9.8 percent, while the two voter-approved half-cent measures are projected to grow by

2.1 percent. Vehicle License Fees, tied to assessed valuation, are expected to increase by 3.2 percent.
 Utility User Tax (UUT) (+$4.1 million; +6.2 percent): Growth is driven primarily by inflationary factors tied to energy pricing. While cable television and telecommunications revenues continue to decline due to shifts in consumer behavior, gas and electricity revenues have increased in prior years due to rate adjustments. The FY 2026–27 projection reflects updated CPI assumptions for energy, although PG&E has indicated potential rate decreases in 2026.  Other Taxes (Flat): Revenues are expected to remain relatively stable overall.

Documentary Transfer Tax is budgeted on long-term averages, resulting in a slight decrease, while franchise fees are expected to increase modestly. Transient Occupancy Tax is projected to be slightly lower based on recent collection trends.  Licenses, Permits, and Fees (+$1.1 million; +6.3 percent): Growth is primarily driven by Business License Tax revenue, reflecting both recent collection performance and a general 3 percent adjustment across most business categories.  Fines & Forfeitures (+$560,000): Revenues are projected to increase significantly due to improved collections following the implementation of a new parking citation 494

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system and software platform, with current-year collections exceeding prior expectations.
 Interest Income (+500,000; +16.5 percent): The increase is driven by higher interest earnings resulting from elevated cash balances.  Charges for Services (+$64,000; +1.7 percent): Revenues are expected to remain largely stable, with minor adjustments across service-related fee categories.  Other Revenue (+$20,000): This category, which includes donations and reimbursements, is expected to remain relatively flat.
 Rental Income (-$24,500; -3.1 percent): A slight decrease is projected, primarily due to reduced recreation facility rental activity.
 Intergovernmental Revenues (+$50,000): State taxes and certain grants are expected to remain flat, while State-mandated reimbursements are projected to increase modestly.
 Other Financing Sources (+$2.4 million): Proceeds from the sale of property and bond proceeds remain unchanged. Operating transfers-in are projected to increase by $2,420,717 (11.6 percent), primarily from the Pension Tax Override Fund due to improved fund performance.

The proposed expenditure estimates for FY 2026-27 are based on the following assumptions:
 Salaries and Wages (+$4.6 million; +4.8 percent): Expenditures reflect current staffing levels, position control assumptions, and negotiated labor agreements to date. Due to ongoing labor negotiations, the proposed budget does not include compensation changes for the remaining bargaining units, including Richmond Police Officer’s Association (RPOA), Richmond Police Management Association (RPMA), and Richmond Fire Management Association (RFMA).

The draft budget includes 811 Full Time Equivalent (FTE) positions and assumes a City-wide vacancy rate of approximately 12 percent, resulting in estimated vacancy savings of approximately $16.4 million. The vacancy savings are a key component of the City’s balancing strategy and are necessary to maintain a balanced General Fund budget in FY 2026-27.

Sworn overtime costs are projected to decrease approximately 14 percent, reflecting continued hiring and staffing increases in public safety positions during FY 2026-27.  Fringe Benefits (+$8.5 million; +11.4 percent): The costs are driven primarily by increases in pension and healthcare obligations based on the most recent actuarial valuations and CalPERS requirements.
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CalPERS Unfunded Accrued Liability (UAL): Required UAL payments for both miscellaneous and safety plans are increasing significantly from the prior year. These increases are driven by compounding salary growth, updated actuarial assumptions, and the impacts of the approved Classification and Compensation Study and prior labor agreements. The miscellaneous UAL is projected to increase by approximately $2.4 million (19.8 percent), while the safety UAL is projected to increase by approximately $1.8 million (8.7 percent).

Healthcare Costs: Healthcare expenditures are projected to increase based on a CalPERS-approved premium adjustment of approximately 8.2 percent for the 2026 calendar year, for a total expenditure of $20.8 million.  Professional and Other Expenditures (-$3.0 million; -4.3 percent):

These expenditures are budgeted at baseline levels, with select cost categories adjusted for inflation and known contractual obligations. The decrease is due to reduction in various categories including a decrease of $1.5 million in vehicle replacement cost as the program prioritizes outfitting vehicles, a decrease of $601,000 in debt service, as loans and bonds have been paid off for various streetlight improvements, and the removal of one-time contracts and expenditures included in the prior year, which are not carried forward into the FY 2026-27 budget.
 Operating Transfers Out ($21.7 million total): The category includes debt services, annual contributions, and programmatic subsidies required to support Citywide operations and obligations.

Table 7: Operating Transfers Out Detail
Category Program / Description Amount
Debt Service Pension Obligation Bond (2022) 2,733,341
Civic Center Bond (2019) 2,226,081
Fire Truck Capital Lease 326,019
Annual Contributions Hilltop Landscaping & Lighting District 257,871 Marina Bay Landscaping & Lighting District 520,476
Personnel Subsidy (Hilltop LLMD) 383,103
Personnel Subsidy (Marina Bay LLMD) 506,342
IT Computer Refresh 100,000
Grant Writing 75,000
Climate Resiliency Contingency 75,000
YouthWORKS 1,980,000
Kids First Initiative 9,091,262
Operational Subsidies Employment & Training (Cost Pool) 786,287 Employment & Training 818,546
Richmond Housing Authority 1,000,000
KCRT 503,586
Transportation Fund 243,360
Hilltop District (additional support) 146,510
Total General Fund 21,772,784
Operational Subsidy Richmond Rent Program (Risk Fund) 526,197 496

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Proposed City-wide Priorities – FY 2026-27
The FY 2026–27 budget reflects a focused set of proposed City-wide priorities aimed at maintaining critical infrastructure, improving service delivery, and responding to community needs. The following priorities highlight key areas of investment and operational focus that will guide resource allocation and departmental efforts in the coming fiscal year.

Priority #1: Wastewater System Reliability & Veolia Contract Transition The current Veolia wastewater contract expires in May 2027. Following a Citycommissioned review of long-term options, the City is moving forward with a competitive procurement process with an owner’s advisor. This effort aims to secure a qualified operator, address past performance concerns, and prepare for an anticipated increase in operating costs under the next contract.

Priority #2: Parks Renovation, Maintenance, and Community Access Improving Richmond’s parks and open spaces remains a core City-wide priority for FY 2026-27. The City is making significant progress advancing park-related capital and maintenance needs, renovations of play structures, restroom assessments, and upgrades to lighting, fencing, and recreation facilities. In addition, major improvements are underway at Boorman Park, Wendell Park and Shields Reid Park. It is essential that as the City renovates or builds new parks, we have adequate resources available to properly maintain those assets at a high quality for the continued benefit of Richmond residents. These ongoing efforts demonstrate strong community demand for safe, modern, and accessible parks.

In FY 2026-27, the City will continue prioritizing park infrastructure upgrades, addressing deferred maintenance, advancing key capital projects, and enhancing the quality and usability of neighborhood parks across Richmond.

Priority #3: Innovation & City-wide Systems Modernization In FY 2026-27, the City will advance innovation through streamlined systems, improved processes, and data-informed, efficient service delivery.

Departmental Operations, Workload, and Service Delivery Impacts To provide greater transparency into how City resources are being utilized, City staff have developed a consistent framework to assess departmental operations, including core service delivery, operational demands, and resulting service impacts. This approach highlights not only the work performed on a day-to-day basis, but also the external pressures and capacity constraints that affect the City’s ability to deliver services.
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While this analysis is being conducted across all City departments, this report highlights Community Development, Police, and Public Works due to their central role in supporting public safety, infrastructure, housing, and regulatory functions. Additional departments will be presented to the City Council as part of the May 19 and 26, 2026 budget discussions.

Community Development
Core Operations
The Community Development Department oversees a broad range of operations that support housing, development, and long-term planning. Core functions include planning and entitlement review, building permitting and inspections, code enforcement, and administration of housing and grant-funded programs. The department is responsible for implementing major initiatives such as the Transformative Climate Communities (TCC) program, Encampment Resolution Fund grants, and the Homekey project, while ensuring compliance with State and federal regulations.

Operational Demands
Operational demands on the department have increased significantly due to Statemandated housing laws, a high volume of development activity, and the complexity of managing multiple large-scale grant programs. Several divisions are operating at or beyond full capacity, with planning functions exceeding available staffing resources and building and code enforcement services managing increased workloads and sustained service demand.

Service Delivery Impacts
As a result, the department is operating in a largely reactive environment, prioritizing mandated activities and high-risk cases. This limits the ability to advance proactive planning initiatives, implement long-range policy updates, and address deferred programs. Service impacts may include longer permitting timelines, delayed inspections and enforcement response, and reduced capacity for strategic planning and program development.

Police Department
Core Operations
The Richmond Police Department provides essential public safety operations, including patrol response, investigations, emergency response, traffic enforcement, and community policing. In addition to core law enforcement functions, the department supports a wide range of City priorities, including homelessness response, community health, economic vitality, and neighborhood quality of life.

Operational Demands
Operational demands extend beyond traditional policing and include sustained responsibilities such as unhoused response coordination, compliance with Statemandated reporting requirements, major event operations, and ongoing community 498

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engagement efforts. These responsibilities require coordination across multiple units while maintaining baseline public safety services. The department is also managing staffing constraints, including sworn and civilian vacancies, which require prioritization of emergency response, field safety, and custody-related duties.

Service Delivery Impacts
As staffing is prioritized to maintain core operations, capacity for proactive policing, investigations, and community-based work is reduced. Additional operational demands, such as prisoner transport and event coverage, further draw on limited staffing resources. These conditions may result in reduced patrol visibility, slower case followup, and limited ability to sustain proactive community engagement and problem-solving efforts.

Public Works
Core Operations
The Public Works Department is responsible for operating and maintaining the City’s core infrastructure systems, including streets, parks, facilities, transportation networks, and wastewater services. Daily operations include infrastructure maintenance, permitting, capital project delivery, regulatory compliance, and emergency response, while supporting City Council priorities and community needs.

Operational Demands
The department manages a complex and expanding workload that includes a portfolio of more than 80 capital improvement projects, a high volume of service requests, and ongoing implementation of new policies and initiatives. Public Works must balance these responsibilities while coordinating with multiple departments, external agencies, contractors, and the community, in addition to responding to City Council-directed priorities and emerging operational issues.

Service Delivery Impacts
As a result of increasing demands within a resource-constrained environment, the department operates in a largely reactive mode, with limited capacity to advance proactive maintenance, long-range infrastructure planning, and process improvements.

Service impacts may include deferred maintenance, slower response to service requests, and constraints in advancing capital projects and new initiatives at the desired pace.

Public Works Programmatic Strategic Updates and Upcoming Capital Improvement Program Review and Discussion
The Department of Public Works is advancing a more structured, programmatic approach to managing the City’s infrastructure, shifting from reactive maintenance to a defined management model. This transition ensures that existing resources are deployed with maximum impact and that long-range planning is aligned with measurable community outcomes. These updates are intended to provide the City 499

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Council with a clear roadmap of the department’s current direction and strategic next steps as we move into FY 2026-27.

The Parks and Open Spaces Program is transitioning toward a measurable Level of Service (LoS) framework while managing an extensive portfolio of active capital projects and incoming community requests. The department has developed a 5-Year Roadmap to navigate significant funding needs and operational constraints. This structured direction is imperative to ensure that the city’s 54 parks and 160 acres of open space remain safe and inviting while we move toward long-term sustainability for our Landscape Maintenance Districts. Further details regarding project volume and service level goals are included in Attachment 8 – Parks Program Update.

The Neighborhood Safety and Access Program (NSAP) represents the consolidation of several transportation initiatives, including Bicycle and Pedestrian, Safe Routes to School, and Traffic Safety into one unified program. This streamlined approach focuses on enhancing safety through speed management and access by improving neighborhood connectivity for all modes of travel. The department is currently evaluating over 500 existing resident requests to build a data-driven five-year program plan. This plan will ensure future improvements are strategically positioned for grant funding and align with the City’s long-range mobility goals. For a comprehensive overview of the program's structure and prioritization criteria, please refer to Attachment 9 – Traffic calming and traffic safety.

The Capital Improvement Program (CIP), including major Public Works capital needs and priorities, will be presented and discussed with the City Council on May 26, 2026, as part of the overall budget schedule. This upcoming discussion will also include the funding allocation recommendations outlined in Attachment 12 (Complete Streets Funding Allocation), which proposes $6.27 million in project-level investments.

CITY COUNCIL REQUESTS
The following table lists active City Council requests that are currently under review and have not yet been incorporated into existing work plans.

City-wide City Council-Directed Work Efforts
A total of 34 City Council-directed work efforts have been identified from January 1, 2025 to the present, spanning policy development, capital projects, new program creation, and ongoing service delivery. Many of these efforts require significant staff time, interdepartmental coordination, funding identification, and long-term implementation, representing a substantial expansion beyond baseline operational responsibilities. These 34 items reflect formally documented Council actions and may not capture all ongoing requests made directly to staff. 500

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Table 8: Summary of City Council-Directed Work Efforts (January 1, 2025 – Present) # Item Topic Area
1 Tiny Home Village Support Services/Unhoused Interventions Housing 2 Wildfire Preparedness Ad Hoc Committee & Assessment Public Safety 3 Gender-Based Violence Public Safety
4 Healthy Retail (HOPS) Ordinance Policy
5 Municipal ID Program Expansion Policy
6 Immigrant Legal Services Funding & RFP Housing / Equity 7 Unfunded Pension & OPEB Liability Analysis Finance
8 Tree Wells in CIP Sidewalk Projects Infrastructure
9 Parchester Village Infrastructure Master Plan Infrastructure 10 Increased Fireworks Fines in High Fire Zones Public Safety 11 Ciclovia Program Design & Implementation Parks / Transportation 12 Community-Led Bus Stop Bench Program Transportation
13 Gender-Based Violence Program & RFP Equity
14 Harbour 8 Park Expansion Funding & Oversight Parks
15 Black Resiliency Project & Fund Equity
16 Clean Richmond Pilot Program (Maintenance Crews) Workforce 17 Historic Buildings Preservation Program Planning
18 Unhoused Services RFP Process Reform Housing
19 Ban Corporate Land Grabs (Presentation) Planning
20 Hilltop Horizon Specific Plan (Draft Land Plan) Planning 21 Police Communication & Counseling Policy (OIS incidents) Public Safety 22 Public Lands Policy (Building Trades) Economic Development 23 Emergency Support for School Labor Disruption Administration 24 Arts & Culture Manager + Grant Process Reform Community Services 25 Council Liaison Appointment Cycle Change Administration 26 Polluters Pay Settlement – Community Input Process Finance 27 ICE-Free Zone Ordinance & Protocol Policy
28 Corporate Land Grab Legal Analysis Policy
29 Safe Walk Zone Ordinance (23rd Street) Public Safety 30 AAPI Community Celebration (City Co-Sponsorship) Community Services 31 Blue Envelope Program (Public Safety Initiative) Public Safety 32 Caste Equity Resolution & Ordinance Update Policy
33 Cheese Park (La Moine) Improvements Plan Parks
34 Pullman Neighborhood Park & Land Acquisition Feasibility Parks / Planning

NEXT STEPS
City staff will continue to review economic trends and update the proposed FY 2026-27 Operating Budget and FY 2026-31 Capital Improvement Plan based on City Council direction. Updated budget materials will be brought forward for consideration at the City Council meetings scheduled for May 26, June 16, and June 23, 2026. 501

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DOCUMENTS ATTACHED:

Attachment 1 – General Fund Revenue and Expenditure Summary Attachment 2 – General Fund Revenue and Expenditures by Department Attachment 3 – Non-General Fund Revenue and Expenditures by Fund Attachment 4 – Multi-Year Comparative Position Listing
Attachment 5 – FY 2026-31 Five-Year Capital Improvement Plan Attachment 6 –Capital Improvement Projects 10-Year Forecast Attachment 7 – City Council Strategic Goals and Priorities Attachment 8 – Parks Program Update
Attachment 9 – Transportation Program Update
Attachment 10 – Boards and Commissions Listing
Attachment 11 – League of California Cities Legislative Update Attachment 12 – Complete Streets Funding Allocation
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Attachment 1 - General Fund Revenue and Expenditure Summary FY 2025-26 FY 2025-26 FY 2026-27 Amount Percent
General Fund
YTD - Actuals as of
March 31, 2026
Revised Budget Draft Budget Change Change
Property Taxes (30,659,082) (58,329,291) (60,134,838) (1,805,547) 3.1% Sales & Use Tax (35,530,039) (60,163,807) (63,437,266) (3,273,459) 5.4% Utility Users Tax (46,302,979) (66,351,265) (70,472,872) (4,121,607) 6.2% Other Taxes (13,496,715) (28,399,659) (28,399,004) 655 0.0% Licenses, Permits & Fees (11,704,167) (17,274,036) (18,359,604) (1,085,568) 6.3% Fines & Forfeitures (699,502) (200,000) (760,000) (560,000) 280.0% Interest Income (3,479,309) (3,030,545) (3,530,545) (500,000) 16.5% Charges For Services (1,984,351) (3,724,495) (3,788,381) (63,886) 1.7% Other Revenue (50,325,839) (50,167,500) (50,187,500) (20,000) 0.0% Rental Income (641,870) (791,157) (766,657) 24,500 -3.1% Intergovernmental State Taxes (177,196) (150,000) (150,000) - 0.0% Intergovernmental State Grant (321,295) (180,000) (230,000) (50,000) 27.8% Intergovernmental Other Grant (282,265) (290,000) (290,000) - 0.0% Proceeds From Sale of Property (476) (15,000) (15,000) - 0.0% Loan/Bond Proceeds - (40,400) (40,400) - 0.0%
Operating Transfers In (20,832,281) (20,853,959) (23,274,676) (2,420,717) 11.6% Total Revenues (216,437,365) (309,961,114) (323,836,742) (13,875,629) 4.5% Salaries & Wages 72,826,193 96,457,653 101,100,394 4,642,741 4.8% Fringe Benefits 56,322,716 75,086,982 83,623,518 8,536,537 11.4% Professional & Administrative 16,207,343 28,218,980 28,585,075 366,095 1.3% Other Operating 6,585,444 8,528,480 8,729,889 201,410 2.4% Utilities 6,455,498 7,828,970 7,302,430 (526,540) -6.7% Equipment & Contract Services 3,732,434 5,337,487 5,391,635 54,148 1.0% Provision For Insurance Loss 39,446 46,500 50,500 4,000 8.6% Cost Pool 16,722,751 21,145,184 19,346,861 (1,798,323) -8.5% Asset/Capital Outlay 2,493,669 3,417,773 2,755,390 (662,382) -19.4% Debt Service Expenditure 428,682 775,647 174,047 (601,600) -77.6% Cost Plan Reimbursement (2,624,198) (3,362,171) (3,530,279) (168,108) 5.0% Grant Expenditures (1,817) - 34,497 34,497 -
Transfers Out 18,739,278 31,107,929 21,772,784 (9,335,145) -30.0% Total Expenditures 197,927,440 274,589,413 275,336,742 747,329 0.3% Grand Totals (18,509,925) (35,371,700) (48,500,000) (13,128,300) 37.1% 503
Attachment 2 - General Fund Revenue and Expenditures by Department FY 2023-24 FY 2024-25 FY 2025-26 FY 2025-26 FY 2026-27 Percent Actuals Actuals YTD - Actuals as of
March 31, 2026
Revised Budget Draft Budget Change
10 OFFICE OF THE MAYOR
Other Revenue - (3,920) (4,720) - - -
Revenues - (3,920) (4,720) - - -
Salaries & Wages 312,669 335,605 279,758 477,698 517,443 8.3% Fringe Benefits 193,780 196,269 146,265 282,986 316,848 12.0% Professional & Administrative 17,906 36,212 18,504 86,700 31,200 -64.0% Other Operating 474 4,735 517 6,200 6,200 0.0%
Utilities 5,092 4,991 1,820 3,000 3,000 0.0%
Cost Pool 35,927 23,706 17,550 23,398 23,199 -0.9%
Expenditures 565,848 601,519 464,414 879,982 897,889 2.0% 11 CITY COUNCIL
Other Revenue - - (402) - - -
Revenues - - (402) - - -
Salaries & Wages 350,672 455,375 393,292 502,718 570,018 13.4% Fringe Benefits 275,426 325,408 274,241 339,155 308,065 -9.2% Professional & Administrative 24,984 41,818 33,830 69,241 67,491 -2.5% Other Operating 25,675 26,138 14,261 24,650 18,800 -23.7% Utilities - - - 100 1,100 1000.0%
Equipment & Contract Services - - - 55,000 - -100.0%
Cost Pool 51,068 114,532 84,780 113,043 112,080 -0.9%
Asset/Capital Outlay - 521 61 3,000 3,000 0.0%
Expenditures 727,824 963,791 800,465 1,106,907 1,080,553 -2.4% 12 COMMUNITY POL REV COMMISSION
Salaries & Wages 48,442 14,726 40,469 134,336 237,762 77.0% Fringe Benefits 3,833 6,670 19,637 109,621 102,265 -6.7% Professional & Administrative 11,034 6,434 35,151 174,450 74,450 -57.3% Other Operating 490 5 - 1,050 1,050 0.0%
Cost Pool - 5,917 4,383 5,840 5,790 -0.9%
Expenditures 63,799 33,753 99,639 425,297 421,317 -0.9% 13 CITY MANAGER
Intergovernmental State Grant (33,442) 33,442 - - - -
Revenues (33,442) 33,442 - - - -
Salaries & Wages 709,787 804,376 642,376 1,155,921 1,676,717 45.1% Fringe Benefits 330,468 312,041 259,317 575,839 799,463 38.8% Professional & Administrative 65,199 124,822 182,957 1,232,750 879,959 -28.6% Other Operating 24,627 24,943 10,000 10,500 10,000 -4.8% Utilities 707 621 90 - - -
Equipment & Contract Services 49 97 156 - - -
Cost Pool 69,244 99,534 73,683 98,240 97,403 -0.9%
Asset/Capital Outlay 555 174 - - - -
Cost Plan Reimbursement (179,572) (179,572) (134,677) (179,572) (161,137) -10.3% Expenditures 1,021,064 1,187,037 1,033,902 2,893,678 3,302,405 14.1%

Attachment 2 - General Fund Revenue and Expenditures by Department FY 2023-24 FY 2024-25 FY 2025-26 FY 2025-26 FY 2026-27 Percent Actuals Actuals YTD - Actuals as of
March 31, 2026
Revised Budget Draft Budget Change
14 CITY CLERK
Licenses, Permits & Fees (790) (5,156) (19,896) (6,000) (6,000) 0.0% Charges For Services (6,685) (4,905) (2,030) (4,000) (4,000) 0.0% Other Revenue (310) (3,960) (1,843) (200) (200) 0.0%
Revenues (7,785) (14,021) (23,769) (10,200) (10,200) 0.0% Salaries & Wages 535,031 557,163 472,719 595,705 661,486 11.0% Fringe Benefits 320,403 319,536 251,665 327,594 374,981 14.5% Professional & Administrative 77,098 282,447 83,027 392,659 364,500 -7.2% Other Operating 12,028 11,451 5,820 20,000 20,000 0.0%
Utilities 758 1,239 778 2,000 2,000 0.0%
Cost Pool 61,454 23,706 17,550 23,398 23,199 -0.9%
Debt Service Expenditure 49,604 52,084 - - - -
Cost Plan Reimbursement (70,119) (70,119) (52,589) (70,119) (6,863) -90.2% Expenditures 986,257 1,177,508 778,969 1,291,237 1,439,302 11.5% 15 CITY ATTORNEY
Licenses, Permits & Fees (1,032) (495) (215) (500) (500) 0.0% Revenues (1,032) (495) (215) (500) (500) 0.0%
Salaries & Wages 889,518 1,181,634 1,108,054 1,460,498 1,952,296 33.7% Fringe Benefits 461,440 555,774 440,543 653,456 814,216 24.6% Professional & Administrative 1,698,693 1,572,492 429,763 1,299,428 1,296,168 -0.3% Other Operating 11,761 14,592 4,330 25,750 27,750 7.8%
Utilities 1,974 2,804 1,375 2,000 - -100.0%
Equipment & Contract Services 522 439 32,569 33,450 1,250 -96.3% Cost Pool 112,565 93,953 69,552 92,732 91,942 -0.9%
Cost Plan Reimbursement (317,531) (317,531) (238,149) (317,531) (145,750) -54.1% Expenditures 2,858,942 3,104,157 1,848,037 3,249,783 4,037,872 24.3% 16 COMMUNITY DEVELOPMENT
Licenses, Permits & Fees (969,728) (538,512) (503,397) (730,000) (455,000) -37.7% Other Revenue (146,982) (65,886) (104,715) (30,000) (30,000) 0.0% Revenues (1,116,710) (604,399) (608,112) (760,000) (485,000) -36.2% Salaries & Wages 729,488 619,337 619,538 1,214,424 1,400,942 15.4% Fringe Benefits 554,185 393,106 341,321 805,485 905,125 12.4% Professional & Administrative 215,828 573,325 1,273,411 2,667,400 2,507,900 -6.0% Other Operating 12,709 10,911 8,776 19,000 325,000 1610.5% Utilities 10,186 19,323 3,464 15,000 15,000 0.0%
Equipment & Contract Services 11,324 86,876 9,770 11,000 5,000 -54.5% Cost Pool 184,853 96,486 30,708 40,947 40,598 -0.9%
Expenditures 1,718,572 1,799,364 2,286,986 4,773,256 5,199,564 8.9% 4,013,256
17 FINANCE
Salaries & Wages 3,180,262 3,895,262 3,056,660 4,242,850 4,510,960 6.3% Fringe Benefits 1,982,670 2,337,464 1,715,467 2,552,479 2,766,654 8.4% Professional & Administrative 724,038 898,849 571,518 1,164,249 1,490,011 28.0% Other Operating 64,321 72,568 39,640 61,790 61,200 -1.0% Utilities 3,564 4,342 3,395 1,400 1,400 0.0%
Equipment & Contract Services 381 99 - 2,135 2,135 0.0% Cost Pool 283,577 318,519 235,791 314,378 315,795 0.5%
Debt Service Expenditure 80,000 80,000 - - - -
Cost Plan Reimbursement (1,146,811) (1,146,811) (860,117) (1,146,811) (1,486,653) 29.6% Expenditures 5,172,002 6,460,291 4,762,353 7,192,470 7,661,503 6.5%

Attachment 2 - General Fund Revenue and Expenditures by Department FY 2023-24 FY 2024-25 FY 2025-26 FY 2025-26 FY 2026-27 Percent Actuals Actuals YTD - Actuals as of
March 31, 2026
Revised Budget Draft Budget Change
18 HUMAN RESOURCES
Salaries & Wages 1,045,294 1,439,295 1,327,253 1,773,194 2,019,875 13.9% Fringe Benefits 600,156 742,057 606,168 920,437 1,000,712 8.7% Professional & Administrative 802,754 824,087 606,845 1,131,740 1,258,875 11.2% Other Operating 43,098 48,601 35,153 48,665 43,205 -11.2% Utilities 847 5,783 864 1,500 1,500 0.0%
Equipment & Contract Services 49 99 - 150 150 0.0%
Cost Pool 218,189 819,993 606,996 809,333 802,440 -0.9% Cost Plan Reimbursement (183,390) (183,390) (137,544) (183,390) (474,448) 158.7% Expenditures 2,526,997 3,696,526 3,045,734 4,501,629 4,652,309 3.3% 19 POLICE
Licenses, Permits & Fees (159,988) (213,225) (87,078) (145,000) (145,000) 0.0% Fines & Forfeitures (86,127) (478,797) (593,828) (50,000) (600,000) 1100.0% Charges For Services (860,411) (1,061,651) (654,587) (855,000) (855,000) 0.0% Other Revenue (11,363) (10,150) (6,385) (10,000) (10,000) 0.0% Intergovernmental State Grant (112,764) (171,313) (117,978) (80,000) (80,000) 0.0% Intergovernmental Other Grant (328,851) (341,173) (282,265) (290,000) (290,000) 0.0% Other Financing Sources - (21,315,218) - - - -
Revenues (1,559,504) (23,591,528) (1,742,121) (1,430,000) (1,980,000) 38.5% Salaries & Wages 32,279,386 35,585,992 27,847,025 41,721,386 41,647,263 -0.2% Fringe Benefits 24,118,871 27,692,200 21,385,013 32,963,826 34,293,145 4.0% Professional & Administrative 4,547,934 5,553,635 4,042,954 6,003,981 6,937,846 15.6% Other Operating 832,772 1,134,268 2,268,872 3,322,129 3,296,638 -0.8% Utilities 301,905 292,008 229,533 339,000 360,000 6.2%
Equipment & Contract Services 527,108 530,131 258,030 454,783 384,500 -15.5% Provision For Insurance Loss 5,842 5,850 5,260 10,000 14,000 40.0% Cost Pool 5,634,069 5,849,546 4,652,811 5,726,949 4,259,933 -25.6% Asset/Capital Outlay 584,883 22,003,399 201,105 1,023,768 781,150 -23.7% Debt Service Expenditure 2,649,267 2,619,927 - - - -
Expenditures 71,482,036 101,266,957 60,890,604 91,565,822 91,974,475 0.4% 20 FIRE
Licenses, Permits & Fees (364,245) (674,665) (676,631) (805,000) (870,000) 8.1% Charges For Services (452,368) (679,333) (433,664) (936,195) (1,000,081) 6.8% Other Revenue - (320) - - - -
Intergovernmental Other Grant - (18,127) - - - -
Revenues (816,613) (1,372,444) (1,110,295) (1,741,195) (1,870,081) 7.4% Salaries & Wages 18,597,840 19,882,140 15,269,423 21,369,875 23,435,610 9.7% Fringe Benefits 14,473,917 16,919,181 13,498,764 19,031,275 21,511,293 13.0% Professional & Administrative 412,251 537,724 466,866 886,465 896,365 1.1% Other Operating 746,965 758,139 310,628 664,500 664,120 -0.1% Utilities 21,534 27,789 18,734 38,500 38,500 0.0%
Equipment & Contract Services 55,098 479,349 157,784 222,000 214,369 -3.4% Provision For Insurance Loss 24,372 28,542 34,185 35,000 35,000 0.0% Cost Pool 2,568,050 7,286,388 4,248,951 4,513,597 1,049,581 -76.7% Asset/Capital Outlay 17,071 123,724 70,887 117,000 37,000 -68.4% Debt Service Expenditure 114,476 114,288 57,064 57,062 - -100.0% Transfers Out 326,018 326,019 244,493 326,019 326,019 0.0% Expenditures 37,357,592 46,483,284 34,377,779 47,261,293 48,207,857 2.0%

Attachment 2 - General Fund Revenue and Expenditures by Department FY 2023-24 FY 2024-25 FY 2025-26 FY 2025-26 FY 2026-27 Percent Actuals Actuals YTD - Actuals as of
March 31, 2026
Revised Budget Draft Budget Change
21 OFFICE OF NEIGHBORHOOD SAFETY
Salaries & Wages 1,369,747 1,524,497 1,374,565 1,807,429 2,138,438 18.3% Fringe Benefits 1,034,290 988,610 864,115 1,178,192 1,420,027 20.5% Professional & Administrative 58,945 81,443 80,752 813,710 783,710 -3.7% Other Operating 26,683 19,522 8,833 102,137 96,640 -5.4% Utilities 20,091 17,271 7,460 20,000 20,000 0.0%
Equipment & Contract Services 50 1,282 250 - 1,000 -
Cost Pool 184,512 88,758 65,704 87,604 86,858 -0.9%
Asset/Capital Outlay 2,935 307 5,259 28,000 28,000 0.0% Grant Expenditures 12 80 - - 34,497 -
Expenditures 2,697,265 2,721,770 2,406,937 4,037,072 4,609,170 14.2% 23 PUBLIC WORK & ENGINEERING SVCS
Licenses, Permits & Fees (74,911) (115,591) (58,325) (86,100) (86,100) 0.0% Charges For Services (1,150,401) (1,498,456) (880,515) (1,797,100) (1,797,100) 0.0% Other Revenue (14,021) (17,547) (41,381) - - -
Rental Income (24,318) (18,418) (13,813) (18,000) (18,000) 0.0% Proceeds From Sale of Property (6,299) (1,415) (133) (15,000) (15,000) 0.0% Revenues (1,269,949) (1,651,426) (994,168) (1,916,200) (1,916,200) 0.0% Salaries & Wages 9,732,628 11,227,234 9,726,469 14,359,584 15,254,052 6.2% Fringe Benefits 7,882,620 8,858,171 7,023,692 10,584,064 11,671,514 10.3% Professional & Administrative 824,488 954,895 590,245 1,494,180 1,415,013 -5.3% Other Operating 2,172,819 2,260,616 1,992,960 3,033,283 3,324,851 9.6% Utilities 4,375,307 5,586,351 4,532,563 6,369,580 6,298,780 -1.1% Equipment & Contract Services 1,565,372 1,759,257 942,877 2,682,517 2,467,000 -8.0% Cost Pool 6,093,520 5,563,045 2,889,957 3,796,605 3,807,934 0.3% Asset/Capital Outlay 280,422 689,282 233,453 796,964 606,300 -23.9% Debt Service Expenditure 726,911 738,574 371,618 718,586 174,047 -75.8% Cost Plan Reimbursement (768,274) (774,476) (585,745) (644,238) (169,336) -73.7% Expenditures 32,885,812 36,862,948 27,718,088 43,191,126 44,850,155 3.8% 24 LIBRARY & CULTURAL SERVICES
Interest Income (20,269) (20,014) - - - -
Other Revenue - - (115) - - -
Rental Income (18,432) (19,434) - - - -
Revenues (38,702) (39,448) (115) - - -
Salaries & Wages 2,669,165 3,043,201 2,581,891 3,394,317 3,959,356 16.6% Fringe Benefits 1,932,709 2,096,717 1,632,986 2,385,060 2,833,638 18.8% Professional & Administrative 561,413 519,068 277,440 643,440 704,071 9.4% Other Operating 39,447 51,322 33,844 62,525 62,870 0.6% Utilities 26,552 50,900 10,585 32,100 37,800 17.8%
Equipment & Contract Services 180 507 75 400 400 0.0%
Cost Pool 285,035 559,268 413,996 551,998 579,597 5.0%
Asset/Capital Outlay 32,308 12,402 29,541 33,574 20,000 -40.4% Expenditures 5,546,808 6,335,202 4,978,542 7,103,414 8,197,732 15.4%

Attachment 2 - General Fund Revenue and Expenditures by Department FY 2023-24 FY 2024-25 FY 2025-26 FY 2025-26 FY 2026-27 Percent Actuals Actuals YTD - Actuals as of
March 31, 2026
Revised Budget Draft Budget Change
25 COMMUNITY SERVICES
Licenses, Permits & Fees (636,820) (621,179) (256,847) (538,950) (552,346) 2.5% Interest Income (460) (157) - - - -
Charges For Services (3,512) - - - - -
Other Revenue (76,867) (65,099) (15,916) (42,300) (32,300) -23.6% Rental Income (739,647) (754,954) (451,071) (589,400) (564,900) -4.2% Revenues (1,457,306) (1,441,388) (723,834) (1,170,650) (1,149,546) -1.8% Salaries & Wages 3,415,068 3,878,234 3,712,366 4,625,329 5,449,347 17.8% Fringe Benefits 2,402,316 2,403,983 2,047,270 2,725,926 3,267,842 19.9% Professional & Administrative 745,427 455,965 286,739 622,304 1,064,860 71.1% Other Operating 80,977 230,916 200,275 324,101 306,720 -5.4% Utilities 31,623 37,403 17,785 52,040 65,000 24.9%
Equipment & Contract Services 131 278 - 500 10,000 1900.0% Cost Pool 359,654 1,211,359 855,991 1,141,326 1,198,393 5.0% Asset/Capital Outlay 45,452 30,713 20,668 21,358 89,667 319.8% Grant Expenditures 3,637 (1,297) - - - -
Expenditures 7,084,286 8,247,553 7,141,094 9,512,883 11,451,829 20.4% 26 INFORMATION TECHNOLOGY
Other Revenue (22,261) (8,776) (88) - - -
Revenues (22,261) (8,776) (88) - - -
Salaries & Wages 982,752 1,134,714 866,153 1,284,527 1,336,201 4.0% Fringe Benefits 599,464 597,728 428,795 692,601 751,889 8.6% Professional & Administrative 613,537 1,130,618 1,231,343 2,151,661 1,745,800 -18.9% Other Operating 79,389 87,820 88,504 121,945 121,945 0.0% Utilities 411,974 606,192 520,746 417,100 417,100 0.0%
Equipment & Contract Services 1,590,613 1,318,841 1,410,058 1,862,331 2,262,331 21.5% Cost Pool 110,599 102,792 76,090 101,456 106,528 5.0%
Asset/Capital Outlay 1,065,251 419,392 652,763 1,120,257 1,126,118 0.5% Debt Service Expenditure 347,425 227,425 - - - -
Cost Plan Reimbursement (408,867) (408,867) (306,648) (408,867) (895,422) 119.0% Expenditures 5,392,136 5,216,655 4,967,804 7,343,011 6,972,490 -5.0% 36 ECONOMIC DEVELOPMENT PROGRM
Other Taxes (1,775,168) (1,884,556) (1,174,263) (1,803,154) (1,803,154) 0.0% Other Revenue (23,020) (157,188) (33,951) - - -
Rental Income - - (34,440) - - -
Operating Transfers In (86,778) (934,641) (65,100) (86,778) (86,778) 0.0% Revenues (1,884,965) (2,976,384) (1,307,754) (1,889,932) (1,889,932) 0.0% Salaries & Wages 670,292 820,650 829,163 906,193 1,294,631 42.9% Fringe Benefits 352,535 350,813 309,356 396,171 602,448 52.1% Professional & Administrative 954,421 1,203,134 865,807 3,416,118 3,262,912 -4.5% Other Operating 13,430 15,293 14,719 63,674 49,000 -23.0% Utilities 371 5,159 1,411 515,650 15,650 -97.0%
Equipment & Contract Services 192 192 3,201 4,120 1,000 -75.7% Provision For Insurance Loss - - - 1,500 1,500 0.0%
Cost Pool 63,190 46,555 34,458 45,950 48,247 5.0%
Asset/Capital Outlay 438 1,497 - 6,500 1,000 -84.6%
Expenditures 2,054,868 2,443,293 2,058,116 5,355,876 5,276,388 -1.5%

Attachment 2 - General Fund Revenue and Expenditures by Department FY 2023-24 FY 2024-25 FY 2025-26 FY 2025-26 FY 2026-27 Percent Actuals Actuals YTD - Actuals as of
March 31, 2026
Revised Budget Draft Budget Change
37 INTERNAL SERVICES PROGRAM
Salaries & Wages 120,386 - 327 137,315 - -100.0%
Fringe Benefits 59,563 7,986 6,293 80,823 8,299 -89.7%
Cost Pool 19,992 13,335 9,873 13,161 13,819 5.0%
Expenditures 199,941 21,320 16,493 231,299 22,118 -90.4% 38 TRANSPORTATION OPERATION
Licenses, Permits & Fees (26,821) (23,527) (301) (30,000) (400) -98.7% Charges For Services (7,516) (18,980) (13,396) (200) (200) 0.0% Other Revenue - - (22,493) - (30,000) -
Revenues (34,337) (42,507) (36,190) (30,200) (30,600) 1.3% Salaries & Wages 193,082 59,504 - (77,500) 22,500 -129.0% Fringe Benefits 106,424 42,493 9,505 (62,547) 7,376 -111.8% Professional & Administrative 5,503 (4,748) 4,688 13,125 67,800 416.6% Other Operating 2,973 525 157 13,575 5,700 -58.0%
Utilities - - - - 600 -
Equipment & Contract Services 710 - 6,560 7,600 40,000 426.3% Cost Pool 35,876 11,853 8,775 11,699 12,284 5.0%
Asset/Capital Outlay - - - 500 500 0.0%
Expenditures 344,568 109,627 29,684 (93,548) 156,760 -267.6% 40 COMMUNITY CRISIS REPONSE PRGM
Salaries & Wages 20,400 273,903 428,692 1,168,520 1,309,330 12.1% Fringe Benefits 10,250 126,001 191,656 711,676 750,448 5.4% Professional & Administrative - 37,270 103,093 563,881 739,645 31.2% Other Operating - 16,899 19,567 222,419 38,200 -82.8%
Utilities - - - 20,000 25,000 25.0%
Equipment & Contract Services - - - 1,500 2,500 66.7%
Cost Pool - - 37,014 49,350 51,818 5.0%
Asset/Capital Outlay - 243,777 125,755 266,852 62,655 -76.5% Expenditures 30,650 697,849 905,778 3,004,198 2,979,596 -0.8%

Attachment 2 - General Fund Revenue and Expenditures by Department FY 2023-24 FY 2024-25 FY 2025-26 FY 2025-26 FY 2026-27 Percent Actuals Actuals YTD - Actuals as of
March 31, 2026
Revised Budget Draft Budget Change
91 NON-DEPARTMENTAL
Property Taxes (53,802,373) (55,064,108) (30,659,082) (58,329,291) (60,134,838) 3.1% Sales & Use Tax (61,319,980) (59,749,804) (35,530,039) (60,163,807) (63,437,266) 5.4% Utility Users Tax (59,120,237) (63,825,320) (46,302,979) (66,351,265) (70,472,872) 6.2% Other Taxes (16,979,824) (25,304,946) (12,322,452) (26,596,505) (26,595,850) 0.0% Licenses, Permits & Fees (14,605,492) (14,798,497) (10,101,476) (14,932,486) (16,244,258) 8.8% Fines & Forfeitures (143,809) (158,506) (105,675) (150,000) (160,000) 6.7% Interest Income (3,711,791) (3,802,321) (3,479,309) (3,030,545) (3,530,545) 16.5% Charges For Services (147,845) (165,356) (158) (132,000) (132,000) 0.0% Other Revenue (137,986) (239,761) (50,093,830) (50,085,000) (50,085,000) 0.0% Rental Income (147,611) (149,787) (142,545) (183,757) (183,757) 0.0% Intergovernmental State Taxes (143,154) (182,741) (177,196) (150,000) (150,000) 0.0% Intergovernmental State Grant (89,831) (158,335) (203,317) (100,000) (150,000) 50.0% Proceeds From Sale of Property - - (344) - - -
Loan/Bond Proceeds - - - (40,400) (40,400) 0.0%
Operating Transfers In (21,550,727) (22,124,916) (20,767,181) (20,767,181) (23,187,898) 11.7% Revenues (231,900,659) (245,724,397) (209,885,583) (301,012,237) (314,504,684) 4.5% Salaries & Wages 2,600,000 3,000,000 2,250,000 (5,796,667) (8,431,148) 45.4% Fringe Benefits 6,401,580 5,920,752 4,870,648 (2,167,137) (964,126) -55.5% Professional & Administrative 1,276,745 1,444,675 902,147 3,391,500 2,996,500 -11.6% Other Operating 331,068 297,593 86,631 380,585 250,000 -34.3% Equipment & Contract Services - 22,557 - - - -
Cost Pool 5,222,361 5,275,626 2,288,138 3,584,180 6,619,424 84.7% Cost Plan Reimbursement (563,845) (343,643) (308,729) (411,643) (190,670) -53.7% Transfers Out 35,445,818 33,382,059 18,494,785 30,781,910 21,665,479 -29.6% Expenditures 50,713,728 48,999,619 28,583,621 29,762,728 21,945,459 -26.3% GF - Revenues (240,143,265) (277,437,690) (216,437,365) (309,961,114) (323,836,742) 4.5% GF - Expenditures 231,430,995 278,430,023 197,927,440 274,589,413 275,336,742 0.3% GF - Grand Total (8,712,270) 992,332 (18,509,925) (35,371,701) (48,500,000)

Attachment 3 - Non-General Fund Revenue and Expenditures by Fund FY 2023-24 FY 2024-25 FY 2025-26 FY 2025-26 FY 2026-27 Percent Actuals Actuals Actuals as of Revised Budget Draft Budget Change March 31, 2026
1001 SECURED PENSION OVERRIDE
Property Taxes (27,165,723) (28,292,298) (16,237,502) (29,476,695) (30,102,639) 2% REVENUE (27,165,723) (28,292,298) (16,237,502) (29,476,695) (30,102,639) 2% Operating Transfer Out 29,893,824 (28,292,298) 29,501,237 29,501,237 30,627,656 4% EXPENDITURE 29,893,82 (28,292,298) 4 29,501,237 29,501,237 30,627,656 4% 1002 STATE GAS TAX
Interest Income (62,616) (98,148) (68,704) - - -
Intergovernmental State Taxes (3,145,654) (3,229,879) (2,130,477) (3,249,250) (3,368,109) 4% REVENUE (3,208,270) (3,328,027) (2,199,181) (3,249,250) (3,368,109) 4% Professional & Administrative 3,758 25,600 10,303 29,160 29,160 0% Equipment & Contract Services 850,000 1,000,000 750,000 1,000,000 1,000,000 0% Asset/Capital Outlay 1,890,780 1,500,796 421,332 3,905,390 3,029,870 -22% EXPENDITURE 2,744,539 2,526,396 1,181,635 4,934,550 4,059,030 -18% 1003 TRANSPORTATION OPERATION
Licenses, Permits & Fees (13,675) (226) (300) - - -
Other Revenue (10,102) (10,466) (6,540) (20,000) (20,000) 0% Intergovernmental Other Grant (24,000) (1,098,645) (703,884) (1,231,584) (1,273,685) 3% Operating Transfers In (97,500) - - - (243,360) -
REVENUE (145,277) (1,109,336) (710,724) (1,251,584) (1,537,045) 23% Salaries and Wages 262,472 258,518 143,501 372,129 373,748 0% Payroll/Fringe Benefits 248,314 344,909 149,528 305,000 313,598 3% Professional & Admin 195,834 417,139 335,798 560,000 663,400 18% Other Operating 4,986 4,623 1,577 8,800 9,350 6%
Utilities 3,634 1,460 668 2,500 2,500 0%
Equipment & Contract Services - 62 - 1,000 -
Cost Pool 270,211 326,198 101,992 136,000 173,449 28%
EXPENDITURE 985,449 1,352,847 733,126 1,384,429 1,537,045 11% 1004 ASSET SEIZURE FUND
Interest Income (12,825) (11,857) (5,714) - - -
REVENUE (12,825) (11,857) (5,714) - - -
Asset/Capital Outlay 9,996 - - 250,000 250,000 0%
EXPENDITURE 9,996 - - 250,000 250,000 0%
1005 LIBRARY FUND
Fines & Forfeitures (9,443) (7,119) (2,809) - - -
Interest Income (247,223) (224,932) (105,175) - - -
Other Revenue (204) - 5,833 - - -
Intergovernmental Federal Grant (64,187) (64,592) (12,670) (55,000) (34,500) -37% Intergovernmental State Taxes (756,812) (547,136) (111,475) (9,341,527) (5,895,771) -37% Intergovernmental Other Grant (17,696) (286,304) (12,408) (214,000) (4,000) -98% REVENUE (1,095,565) (1,130,083) (238,705) (9,610,527) (5,934,271) -38% Payroll/Fringe Benefits 36,715 - - - - -
Professional & Admin 309,986 299,467 64,291 504,352 240,445 -52% Other Operating 19,157 14,654 8,750 16,145 11,059 -32%
Asset/Capital Outlay 530,003 432,107 323,537 9,434,394 67,091 -99% Grant Expenditures 35,840 7,246 17,315 39,594 21,910 -45% EXPENDITURE 931,701 753,474 413,893 9,994,485 340,505 -97% 1006 OUTSIDE FUNDED SVCS - GRANTS
Other Revenue - (35,000) - - -
Intergovernmental Federal Grant - (1,147,500) - (2,450,000) (1,528,000) -38% Intergovernmental State Taxes (10,980,856) (12,583,760) (2,124,022) (31,401,033) (19,059,039) -39% Intergovernmental Other Grant (428,507) (483,995) (1,876,453) (1,003,391) (2,274,602) 127% REVENUE (11,409,363) (14,215,256) (4,035,475) (34,854,424) (22,861,641) -34%

Attachment 3 - Non-General Fund Revenue and Expenditures by Fund FY 2023-24 FY 2024-25 FY 2025-26 FY 2025-26 FY 2026-27 Percent Actuals Actuals Actuals as of Revised Budget Draft Budget Change March 31, 2026
Salaries and Wages - - - 8,000 8,000 0%
Professional & Admin 3,334,940 4,713,902 1,182,272 20,366,198 14,536,168 -29% Other Operating 47,663 3,080 10,249 85,000 5,000 -94%
Utilities 48,303 15,843 - - - -
Equipment & Contract Services 121,000 - - 80,000 - -100% Asset/Capital Outlay 9,557,382 8,473,793 2,621,392 11,386,950 7,128,062 -37% Grant Expenditures 738,314 1,079,099 672,098 1,889,921 229,921 -88% EXPENDITURE 13,847,602 14,285,718 4,486,011 33,816,069 21,907,151 -35% 1007 EMERGENCY MED SERV
Property Taxes - (219,033) - (216,000) (217,000) 0%
Interest Income (14,375) (2,776) (3,045) - - -
REVENUE (14,375) (221,809) (3,045) (216,000) (217,000) 0% Professional & Admin 75,528 - - 82,000 32,000 -61%
Other Operating 46,055 51,493 39,134 51,000 100,000 96% Equipment & Contract Services 73,080 74,000 - 83,000 85,000 2% EXPENDITURE 194,664 125,493 39,134 216,000 217,000 0%
1009 VEOLIA MITIGATION
Licenses, Permits & Fees (18,750) (25,000) (12,500) (25,000) (25,000) 0% Interest Income (14,996) (16,122) (8,409) - - -
REVENUE (33,746) (41,122) (20,909) (25,000) (25,000) 0% Professional & Admin - - - 125,000 125,000 0%
EXPENDITURE - - 125,000 125,000 0%
1010 N.RICHMOND WASTE
Licenses, Permits & Fees - (96,854) - (130,040) (130,040) 0% Interest Income (2,962) 32 - - - -
REVENUE (2,962) (96,821) - (130,040) (130,040) 0%
Professional & Admin 104,142 91,097 740 104,240 104,240 0% Other Operating 1,146 3,323 1,010 1,800 1,800 0%
Utilities 19,420 18,654 1,338 24,000 24,000 0%
Asset/Capital Outlay 2,301 2,469 1,000 - - -
EXPENDITURE 127,010 115,543 4,089 130,040 130,040 0%
1011 OUTSIDE FUNDED SVCS - DONATION
Interest Income (332) (326) (158) - - -
REVENUE (332) (326) (158) - - -
1012 HILLTOP LANDSCAPE MAINT DIST
Property Taxes (1,124,587) (1,159,571) (656,897) (1,193,082) (1,228,874) 3% Interest Income (9,284) 4 - - - -
Operating Transfers In (323,688) (297,163) (187,771) (250,360) (787,483) 215% REVENUE (1,457,560) (1,456,729) (844,668) (1,443,442) (2,016,358) 40% Salaries and Wages 592,885 636,442 431,838 580,066 836,491 44% Payroll/Fringe Benefits 463,375 454,557 328,653 463,637 711,479 53% Professional & Admin 10,083 11,695 280 26,443 26,443 0% Other Operating 47,647 65,310 23,056 60,000 60,000 0%
Utilities 80,372 99,561 90,357 117,440 117,440 0%
Equipment & Contract Services 53,213 73,579 31,140 77,000 77,000 0% Cost Pool 463,200 116,115 89,143 118,856 185,781 56%
Asset/Capital Outlay 23,000 - - - - -
EXPENDITURE 1,733,775 1,457,258 994,467 1,443,442 2,014,63 40% 4 1015 MARINA BAY LNDSCP & LIGHT DIST
Property Taxes (714,664) (736,074) (416,960) (752,734) (775,316) 3% Interest Income (31,711) (37,316) (18,763) - - -
Operating Transfers In (476,309) (490,599) (378,987) (505,317) (1,026,818) 103% REVENUE (1,222,684) (1,263,989) (814,710) (1,258,051) (1,802,134) 43%

Attachment 3 - Non-General Fund Revenue and Expenditures by Fund FY 2023-24 FY 2024-25 FY 2025-26 FY 2025-26 FY 2026-27 Percent Actuals Actuals Actuals as of Revised Budget Draft Budget Change March 31, 2026
Salaries and Wages 449,787 427,559 337,091 440,744 739,146 68% Payroll/Fringe Benefits 276,818 253,176 176,266 240,377 508,110 111% Professional & Admin 33,850 36,528 26,383 82,603 56,203 -32% Other Operating 58,447 46,094 41,700 85,000 85,000 0%
Utilities 140,210 157,875 210,198 255,000 255,000 0%
Equipment & Contract Services 19,883 24,003 3,673 33,000 59,400 80% Cost Pool 153,348 90,661 50,356 67,142 110,149 64%
Asset/Capital Outlay - 13,656 - 13,657 13,657 0%
EXPENDITURE 1,132,341 1,049,553 845,667 1,217,523 1,826,665 50% 1017 CHEVRON MODERNIZATN PROJ & CIA
Interest Income (831,170) (775,101) (320,009) - - -
Other Revenue 42,075 - 1,755 - - -
Intergovernmental Other Grant (4,016,500) - - - - -
REVENUE (4,805,595) (775,101) (318,254) - - -
Professional & Admin 4,091,670 1,854,009 2,055,066 10,655,079 6,786,383 -36% Other Operating 627 58,717 25,660 73,442 61,134 -17%
Equipment & Contract Services 432,154 443,094 137,984 1,153,936 494,441 -57% Asset/Capital Outlay 149,979 62,115 459,946 740,334 280,000 -62% Grant Expenditures - - - 100,000 100,000 0%
EXPENDITURE 4,674,429 2,417,935 2,678,655 12,722,791 7,721,958 -39% 1018 RENT CONTROL
Licenses, Permits & Fees (2,931,687) (2,833,664) (2,616,784) (3,600,000) (3,500,000) -3% Interest Income (88,652) (93,841) (37,255) (50,000) (50,000) 0% Other Revenue (61,209) (89) (55) (50,000) (50,000) 0%
Operating Transfers In (438,726) (290,391) (224,532) (299,373) (299,373) 0% REVENUE (3,520,275) (3,217,985) (2,878,626) (3,999,373) (3,899,373) -3% Salaries and Wages 1,621,834 1,871,166 1,429,189 2,048,388 2,146,031 5% Payroll/Fringe Benefits 971,390 999,155 681,757 1,073,927 1,114,109 4% Professional & Admin 230,406 264,100 156,917 416,750 422,000 1% Other Operating 32,789 34,895 18,649 79,560 80,000 1%
Utilities - - - 500 500 0%
Equipment & Contract Services 56 119 - - - -
Provision For Insurance Loss 9,195 9,114 9,169 10,000 10,000 0% Cost Pool 330,473 208,776 160,250 213,678 439,217 106%
EXPENDITURE 3,196,143 3,387,325 2,455,931 3,842,803 4,211,857 10% 1019 ROAD MAINT & REHAB ACCT (RMRA)
Interest Income (135,864) (219,068) (115,598) - - -
Intergovernmental State Taxes (2,931,889) (3,150,512) (2,130,965) (3,040,843) (3,251,983) 7% REVENUE (3,067,753) (3,369,580) (2,246,563) (3,040,843) (3,251,983) 7% Asset/Capital Outlay (1,428) 3,187,622 2,389,833 7,189,412 6,891,042 -4% EXPENDITURE (1,428) 3,187,622 2,389,833 7,189,412 6,891,042 -4% 1050 CR-PLANNING & BUILDING
Licenses, Permits & Fees (7,820,661) (6,993,095) (6,762,126) (8,243,899) (8,038,430) -2% Interest Income (704,791) (383,334) (130,054) (82,307) (152,000) 85% Charges For Services (207,804) (1,406,139) (414,716) (2,754,000) (756,000) -73% Other Revenue (100) (2,725) (290) (150) (150) 0%
Intergovernmental Federal Grant - (131,197) 33,697 (748,275) - -100% Intergovernmental State Taxes (2,690,312) - (5,562) (1,580,000) (80,000) -95% Intergovernmental Other Grant - (15,000) - - - -
Operating Transfers In (808,934) (1,520,000) - - - -
REVENUE (12,232,602) (10,451,491) (7,279,051) (13,408,631) (9,026,580) -33%