benefit property or persons not assessed shall not be deducted from the entirety of the cost of any special benefit or affect the proportionate special benefit derived by each identified parcel. (l) In a property-based district, the total amount of all special benefits to be conferred upon the properties located within the property-based district.
(m) In a property-based district, the total amount of general benefits, if any. (n) In a property-based district, a detailed engineer’s report prepared by a registered professional engineer certified by the State of California supporting all assessments contemplated by the management district plan. (o) Any other item or matter required to be incorporated therein by the city council. 36623. Procedure to levy assessment
(a) If a city council proposes to levy a new or increased property assessment, the notice and protest and hearing procedure shall comply with Section 53753 of the Government Code. (b) If a city council proposes to levy a new or increased business assessment, the notice and protest and hearing procedure shall comply with Section 54954.6 of the Government Code, except that notice shall be mailed to the owners of the businesses proposed to be assessed. A protest may be made orally or in writing by any interested person. Every written protest shall be filed with the clerk at or before the time fixed for the public hearing. The city council may waive any irregularity in the form or content of any written protest. A written protest may be withdrawn in writing at any time before the conclusion of the public hearing. Each written protest shall contain a description of the business in which the person subscribing the protest is interested sufficient to identify the business and, if a person subscribing is not shown on the official records of the city as the owner of the business, the protest shall contain or be accompanied by written evidence that the person subscribing is the owner of the business or the authorized representative. A written protest that does not comply with this section shall not be counted in determining a majority protest. If written protests are received from the owners or authorized representatives of businesses in the proposed district that will pay 50 percent or more of the assessments proposed to be levied and protests are not withdrawn so as to reduce the protests to less than 50 percent, no further proceedings to levy the proposed assessment against such businesses, as contained in the resolution of intention, shall be taken for a period of one year from the date of the finding of a majority protest by the city council. (c) If a city council proposes to conduct a single proceeding to levy both a new or increased property assessment and a new or increased business assessment, the notice and protest and hearing procedure for the property assessment shall comply with subdivision (a), and the notice and protest and hearing procedure for the business assessment shall comply with subdivision (b). If a majority protest is received from either the property or business owners, that respective portion of the assessment shall not be levied. The remaining portion of the assessment may be levied unless the improvement or other special benefit was proposed to be funded by assessing both property and business owners.
36624. Changes to proposed assessments
At the conclusion of the public hearing to establish the district, the city council may adopt, revise, change, reduce, or modify the proposed assessment or the type or types of improvements, maintenance, and activities to be funded with the revenues from the assessments. Proposed assessments may only be revised by reducing any or all of them. At the public hearing, the city council may only make changes in, to, or from the boundaries of the proposed property and business improvement district that will exclude territory that will not benefit from the proposed improvements, maintenance, and activities. Any modifications, revisions, reductions, or changes to the proposed assessment district shall be reflected in the notice and map recorded pursuant to Section 36627. 36625. Resolution of formation
(a) If the city council, following the public hearing, decides to establish a proposed property and business improvement district, the city council shall adopt a resolution of formation that shall include, but is not limited to, all of the following:
(1) A brief description of the proposed improvements, maintenance, and activities, the amount of the proposed assessment, a statement as to whether the assessment will be levied on property, 381
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businesses, or both within the district, a statement on whether bonds will be issued, and a description of the exterior boundaries of the proposed district, which may be made by reference to any plan or map that is on file with the clerk. The descriptions and statements need not be detailed and shall be sufficient if they enable an owner to generally identify the nature and extent of the improvements, maintenance, and activities and the location and extent of the proposed district. (2) The number, date of adoption, and title of the resolution of intention. (3) The time and place where the public hearing was held concerning the establishment of the district.
(4) A determination regarding any protests received. The city shall not establish the district or levy assessments if a majority protest was received.
(5) A statement that the properties, businesses, or properties and businesses in the district established by the resolution shall be subject to any amendments to this part. (6) A statement that the improvements, maintenance, and activities to be conferred on businesses and properties in the district will be funded by the levy of the assessments. The revenue from the levy of assessments within a district shall not be used to provide improvements, maintenance, or activities outside the district or for any purpose other than the purposes specified in the resolution of intention, as modified by the city council at the hearing concerning establishment of the district.
Notwithstanding the foregoing, improvements and activities that must be provided outside the district boundaries to create a special or specific benefit to the assessed parcels or businesses may be provided, but shall be limited to marketing or signage pointing to the district. (7) A finding that the property or businesses within the area of the property and business improvement district will be benefited by the improvements, maintenance, and activities funded by the proposed assessments, and, for a property-based district, that property within the district will receive a special benefit.
(8) In a property-based district, the total amount of all special benefits to be conferred on the properties within the property-based district.
(b) The adoption of the resolution of formation and, if required, recordation of the notice and map pursuant to Section 36627 shall constitute the levy of an assessment in each of the fiscal years referred to in the management district plan.
36627. Notice and assessment diagram
Following adoption of the resolution establishing district assessments on properties pursuant to Section 36625, the clerk shall record a notice and an assessment diagram pursuant to Section 3114. No other provision of Division 4.5 (commencing with Section 3100) applies to an assessment district created pursuant to this part. 36628. Establishment of separate benefit zones within district; Categories of businesses The city council may establish one or more separate benefit zones within the district based upon the degree of benefit derived from the improvements or activities to be provided within the benefit zone and may impose a different assessment within each benefit zone. If the assessment is to be levied on businesses, the city council may also define categories of businesses based upon the degree of benefit that each will derive from the improvements or activities to be provided within the district and may impose a different assessment or rate of assessment on each category of business, or on each category of business within each zone. 36628.5. Assessments on businesses or property owners
The city council may levy assessments on businesses or on property owners, or a combination of the two, pursuant to this part. The city council shall structure the assessments in whatever manner it determines corresponds with the distribution of benefits from the proposed improvements, maintenance, and activities, provided that any propertybased assessment conforms with the requirements set forth in paragraph (2) of subdivision (k) of Section 36622. 36629. Provisions and procedures applicable to benefit zones and business categories 382
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All provisions of this part applicable to the establishment, modification, or disestablishment of a property and business improvement district apply to the establishment, modification, or disestablishment of benefit zones or categories of business. The city council shall, to establish, modify, or disestablish a benefit zone or category of business, follow the procedure to establish, modify, or disestablish a property and business improvement district. 36630. Expiration of district; Creation of new district If a property and business improvement district expires due to the time limit set pursuant to subdivision (h) of Section 36622, a new management district plan may be created and the district may be renewed pursuant to this part.
CHAPTER 3. Assessments
36631. Time and manner of collection of assessments; Delinquent payments The collection of the assessments levied pursuant to this part shall be made at the time and in the manner set forth by the city council in the resolution levying the assessment. Assessments levied on real property may be collected at the same time and in the same manner as for the ad valorem property tax, and may provide for the same lien priority and penalties for delinquent payment. All delinquent payments for assessments levied pursuant to this part may be charged interest and penalties.
36632. Assessments to be based on estimated benefit; Classification of real property and businesses; Exclusion of residential and agricultural property
(a) The assessments levied on real property pursuant to this part shall be levied on the basis of the estimated benefit to the real property within the property and business improvement district. The city council may classify properties for purposes of determining the benefit to property of the improvements and activities provided pursuant to this part.
(b) Assessments levied on businesses pursuant to this part shall be levied on the basis of the estimated benefit to the businesses within the property and business improvement district. The city council may classify businesses for purposes of determining the benefit to the businesses of the improvements and activities provided pursuant to this part.
(c) Properties zoned solely for residential use, or that are zoned for agricultural use, are conclusively presumed not to benefit from the improvements and service funded through these assessments, and shall not be subject to any assessment pursuant to this part.
36633. Time for contesting validity of assessment
The validity of an assessment levied under this part shall not be contested in an action or proceeding unless the action or proceeding is commenced within 30 days after the resolution levying the assessment is adopted pursuant to Section 36626. An appeal from a final judgment in an action or proceeding shall be perfected within 30 days after the entry of judgment.
36634. Service contracts authorized to establish levels of city services The city council may execute baseline service contracts that would establish levels of city services that would continue after a property and business improvement district has been formed. 36635. Request to modify management district plan
The owners’ association may, at any time, request that the city council modify the management district plan. Any modification of the management district plan shall be made pursuant to this chapter. 36636. Modification of plan by resolution after public hearing; Adoption of resolution of intention 383
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(a) Upon the written request of the owners’ association, the city council may modify the management district plan after conducting one public hearing on the proposed modifications. The city council may modify the improvements and activities to be funded with the revenue derived from the levy of the assessments by adopting a resolution determining to make the modifications after holding a public hearing on the proposed modifications. If the modification includes the levy of a new or increased assessment, the city council shall comply with Section 36623. Notice of all other public hearings pursuant to this section shall comply with both of the following:
(1) The resolution of intention shall be published in a newspaper of general circulation in the city once at least seven days before the public hearing.
(2) A complete copy of the resolution of intention shall be mailed by first class mail, at least 10 days before the public hearing, to each business owner or property owner affected by the proposed modification.
(b) The city council shall adopt a resolution of intention which states the proposed modification prior to the public hearing required by this section. The public hearing shall be held not more than 90 days after the adoption of the resolution of intention. 36637. Reflection of modification in notices recorded and maps Any subsequent modification of the resolution shall be reflected in subsequent notices and maps recorded pursuant to Division 4.5 (commencing with Section 3100), in a manner consistent with the provisions of Section 36627.
CHAPTER 3.5. Financing
36640. Bonds authorized; Procedure; Restriction on reduction or termination of assessments (a)The city council may, by resolution, determine and declare that bonds shall be issued to finance the estimated cost of some or all of the proposed improvements described in the resolution of formation adopted pursuant to Section 36625, if the resolution of formation adopted pursuant to that section provides for the issuance of bonds, under the Improvement Bond Act of 1915 (Division 10 (commencing with Section 8500)) or in conjunction with Marks-Roos Local Bond Pooling Act of 1985 (Article 4 (commencing with Section 6584) of Chapter 5 of Division 7 of Title 1 of the Government Code). Either act, as the case may be, shall govern the proceedings relating to the issuance of bonds, although proceedings under the Bond Act of 1915 may be modified by the city council as necessary to accommodate assessments levied upon business pursuant to this part.
(b) The resolution adopted pursuant to subdivision (a) shall generally describe the proposed improvements specified in the resolution of formation adopted pursuant to Section 36625, set forth the estimated cost of those improvements, specify the number of annual installments and the fiscal years during which they are to be collected. The amount of debt service to retire the bonds shall not exceed the amount of revenue estimated to be raised from assessments over 30 years.
(c) Notwithstanding any other provision of this part, assessments levied to pay the principal and interest on any bond issued pursuant to this section shall not be reduced or terminated if doing so would interfere with the timely retirement of the debt.
CHAPTER 4. Governance
36650. Report by owners’ association; Approval or modification by city council (a) The owners’ association shall cause to be prepared a report for each fiscal year, except the first year, for which assessments are to be levied and collected to pay the costs of the improvements, maintenance, and activities described in the report. The owners’ association’s first report shall be due after the first year of operation of the district. The report may propose changes, including, but not limited to, the boundaries of the property and business improvement district or any benefit zones within the district, the basis and method of 384
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levying the assessments, and any changes in the classification of property, including any categories of business, if a classification is used.
(b) The report shall be filed with the clerk and shall refer to the property and business improvement district by name, specify the fiscal year to which the report applies, and, with respect to that fiscal year, shall contain all of the following information:
(1) Any proposed changes in the boundaries of the property and business improvement district or in any benefit zones or classification of property or businesses within the district. (2) The improvements, maintenance, and activities to be provided for that fiscal year. (3) An estimate of the cost of providing the improvements, maintenance, and activities for that fiscal year.
(4) The method and basis of levying the assessment in sufficient detail to allow each real property or business owner, as appropriate, to estimate the amount of the assessment to be levied against his or her property or business for that fiscal year.
(5) The estimated amount of any surplus or deficit revenues to be carried over from a previous fiscal year.
(6) The estimated amount of any contributions to be made from sources other than assessments levied pursuant to this part.
(c) The city council may approve the report as filed by the owners’ association or may modify any particular contained in the report and approve it as modified. Any modification shall be made pursuant to Sections 36635 and 36636.
The city council shall not approve a change in the basis and method of levying assessments that would impair an authorized or executed contract to be paid from the revenues derived from the levy of assessments, including any commitment to pay principal and interest on any bonds issued on behalf of the district. 36651. Designation of owners’ association to provide improvements, maintenance, and activities The management district plan may, but is not required to, state that an owners’ association will provide the improvements, maintenance, and activities described in the management district plan. If the management district plan designates an owners’ association, the city shall contract with the designated nonprofit corporation to provide services.
CHAPTER 5. Renewal
36660. Renewal of district; Transfer or refund of remaining revenues; District term limit (a) Any district previously established whose term has expired, or will expire, may be renewed by following the procedures for establishment as provided in this chapter. (b) Upon renewal, any remaining revenues derived from the levy of assessments, or any revenues derived from the sale of assets acquired with the revenues, shall be transferred to the renewed district. If the renewed district includes additional parcels or businesses not included in the prior district, the remaining revenues shall be spent to benefit only the parcels or businesses in the prior district. If the renewed district does not include parcels or businesses included in the prior district, the remaining revenues attributable to these parcels shall be refunded to the owners of these parcels or businesses. (c) Upon renewal, a district shall have a term not to exceed 10 years, or, if the district is authorized to issue bonds, until the maximum maturity of those bonds. There is no requirement that the boundaries, assessments, improvements, or activities of a renewed district be the same as the original or prior district.
CHAPTER 6. Disestablishment
36670. Circumstances permitting disestablishment of district; Procedure (a) Any district established or extended pursuant to the provisions of this part, where there is no indebtedness, outstanding and unpaid, incurred to accomplish any of the purposes of the district, may be disestablished by resolution by the city council in either of the following circumstances:
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(1) If the city council finds there has been misappropriation of funds, malfeasance, or a violation of law in connection with the management of the district, it shall notice a hearing on disestablishment. (2) During the operation of the district, there shall be a 30-day period each year in which assessees may request disestablishment of the district. The first such period shall begin one year after the date of establishment of the district and shall continue for 30 days. The next such 30-day period shall begin two years after the date of the establishment of the district. Each successive year of operation of the district shall have such a 30-day period. Upon the written petition of the owners or authorized representatives of real property or the owners or authorized representatives of businesses in the district who pay 50 percent or more of the assessments levied, the city council shall pass a resolution of intention to disestablish the district. The city council shall notice a hearing on disestablishment. (b) The city council shall adopt a resolution of intention to disestablish the district prior to the public hearing required by this section. The resolution shall state the reason for the disestablishment, shall state the time and place of the public hearing, and shall contain a proposal to dispose of any assets acquired with the revenues of the assessments levied within the property and business improvement district. The notice of the hearing on disestablishment required by this section shall be given by mail to the property owner of each parcel or to the owner of each business subject to assessment in the district, as appropriate. The city shall conduct the public hearing not less than 30 days after mailing the notice to the property or business owners. The public hearing shall be held not more than 60 days after the adoption of the resolution of intention. 36671. Refund of remaining revenues upon disestablishment or expiration without renewal of district; Calculation of refund; Use of outstanding revenue collected after disestablishment of district (a) Upon the disestablishment or expiration without renewal of a district, any remaining revenues, after all outstanding debts are paid, derived from the levy of assessments, or derived from the sale of assets acquired with the revenues, or from bond reserve or construction funds, shall be refunded to the owners of the property or businesses then located and operating within the district in which assessments were levied by applying the same method and basis that was used to calculate the assessments levied in the fiscal year in which the district is disestablished or expires. All outstanding assessment revenue collected after disestablishment shall be spent on improvements and activities specified in the management district plan. (b) If the disestablishment occurs before an assessment is levied for the fiscal year, the method and basis that was used to calculate the assessments levied in the immediate prior fiscal year shall be used to calculate the amount of any refund.
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APPENDIX 3 – MAP
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APPENDIX 4 – PARCEL ASSESSMENT CALCULATIONS
MAP KEY APN TYPE LOT SIZE ASSESSMENT
1 538111001 COM 223,462 $33,519.30
2 538131016 COM 81,598 $12,239.70
3 538132005 COM 6,124 $918.60
4 538132006 COM 2,710 $406.50
5 538132009 COM 2,710 $406.50
6 538132010 COM 2,710 $406.50
7 538132011 COM 2,710 $406.50
8 538132013 COM 46,950 $7,042.50
9 538132014 COM 5,420 $813.00
10 538142016 COM 76,702 $11,505.30
11 538250001 COM 5,625 $843.75
12 538250002 COM 2,812 $421.80
13 538250003 COM 8,437 $1,265.55
14 538250004 COM 2,812 $421.80
15 538250014 COM 16,875 $2,531.25
16 538260001 COM 5,625 $843.75
17 538260002 COM 2,817 $422.55
18 538260003 COM 3,187 $478.05
19 538260004 COM 2,437 $365.55
20 538260007 COM 32,390 $4,858.50
21 538260009 COM 9,135 $1,370.25
22 538260013 COM 52,110 $7,816.50
23 538440001 NPH 254,650 $20,372.00
24 538440002 COM 21,450 $3,217.50
25 540071011 COM 2,710 $406.50
26 540071016 COM 5,213 $781.95
27 540071017 COM 10,840 $1,626.00
28 540071018 COM 5,395 $809.25
29 540072018 COM 62,428 $9,364.20
30 540081001 COM 5,375 $806.25
31 540081002 COM 5,375 $806.25
32 540081003 COM 4,031 $604.65
33 540081004 COM 4,031 $604.65
34 540081005 COM 5,375 $806.25
35 540081020 COM 21,758 $3,263.70
36 540081021 COM 6,795 $1,019.25
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37 540081024 COM 5,906 $885.90
38 540081025 COM 2,531 $379.65
39 540081026 COM 15,849 $2,377.35
40 540082030 COM 1,152 $172.80
41 540082032 COM 5,940 $891.00
42 540082033 COM 62,525 $9,378.75
43 540091008 COM 4,300 $645.00
44 540091010 COM 14,063 $2,109.45
45 540091011 COM 5,420 $813.00
46 540091012 COM 2,710 $406.50
47 540091013 COM 5,420 $813.00
48 540091014 COM 2,700 $405.00
49 540091015 COM 2,710 $406.50
50 540091016 COM 5,400 $810.00
51 540091017 COM 11,250 $1,687.50
52 540091018 COM 2,812 $421.80
53 540091019 COM 18,755 $2,813.25
54 540092016 COM 36,087 $5,413.05
55 540092017 COM 29,774 $4,466.10
56 540092018 COM 6,701 $1,005.15
57 540140001 COM 3,750 $562.50
58 540140002 COM 7,500 $1,125.00
59 540140003 COM 5,625 $843.75
60 540140004 COM 2,812 $421.80
61 540140005 COM 5,625 $843.75
62 540140020 RES 5,650 $0.00
63 540140021 RES 3,390 $0.00
64 540140022 RES 5,040 $0.00
65 540140023 RES 2,825 $0.00
66 540140024 RES 2,812 $0.00
67 540140025 COM 5,625 $843.75
68 540140026 COM 2,812 $421.80
69 540140027 COM 2,812 $421.80
70 540140028 COM 2,817 $422.55
71 540150001 COM 5,625 $843.75
72 540150002 COM 5,625 $843.75
73 540150006 COM 5,625 $843.75
74 540150008 COM 8,437 $1,265.55
75 540150026 COM 2,812 $421.80
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76 540150029 COM 11,249 $1,687.35
77 540420003 NPH* 8,250 $775.50
78 540420004 COM 8,437 $1,265.55
79 540420005 COM 5,625 $843.75
80 540460008 COM 3,354 $503.10
81 540460048 COM 241,279 $36,191.85
82 540460049 COM 25,091 $3,763.65
83 540480024 RES 1,278 $0.00
84 540480025 RES 1,100 $0.00
85 540480026 RES 1,100 $0.00
86 540480027 RES 1,100 $0.00
87 540480028 RES 1,100 $0.00
88 540480029 RES 1,498 $0.00
89 540480030 RES 1,278 $0.00
90 540480031 RES 1,100 $0.00
91 540480032 RES 1,100 $0.00
92 540480033 RES 1,416 $0.00
93 540480056 RES 1,063 $0.00
94 540480057 RES 964 $0.00
95 540480058 RES 964 $0.00
96 540480059 RES 964 $0.00
97 540480060 RES 964 $0.00
98 540480061 RES 964 $0.00
99 540480062 RES 964 $0.00
100 540480063 RES 964 $0.00
101 540480064 RES 964 $0.00
102 540480065 RES 1,173 $0.00
103 540480066 RES 1,040 $0.00
104 540480067 RES 855 $0.00
105 540480068 RES 855 $0.00
106 540480069 RES 855 $0.00
107 540480070 RES 855 $0.00
108 540480071 RES 855 $0.00
109 540480072 RES 855 $0.00
110 540480073 RES 855 $0.00
111 540480074 RES 855 $0.00
112 540480075 RES 855 $0.00
113 540480076 RES 855 $0.00
114 540480077 RES 847 $0.00
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115 540480083 RES 849 $0.00
116 540480084 RES 859 $0.00
117 540480085 RES 859 $0.00
118 540480086 RES 859 $0.00
119 540480087 RES 859 $0.00
120 540480088 RES 859 $0.00
121 540480089 RES 859 $0.00
122 540480090 RES 859 $0.00
123 540480091 RES 859 $0.00
124 540480092 RES 1,045 $0.00
125 540480093 RES 900 $0.00
126 540480094 RES 900 $0.00
127 540480095 RES 900 $0.00
128 540480096 RES 900 $0.00
129 540480097 RES 900 $0.00
130 540480098 RES 900 $0.00
131 540480099 RES 900 $0.00
132 540480100 RES 900 $0.00
133 540480101 RES 900 $0.00
134 540480102 RES 900 $0.00
135 540480124 RES 1,191 $0.00
136 540480125 RES 1,027 $0.00
137 540480126 RES 1,027 $0.00
138 540480127 RES 1,027 $0.00
139 540480128 RES 1,027 $0.00
140 540480129 RES 1,027 $0.00
141 540480130 RES 1,027 $0.00
142 540480131 RES 1,027 $0.00
143 540480132 RES 1,191 $0.00
144 540480133 COM 3,310 $496.50
145 540480134 COM 3,310 $496.50
146 540480135 COM 1,655 $248.25
147 540480138 RES 4,603 $0.00
148 540480144 RES 871 $0.00
149 540062012 COM 90,003 $13,500.45
COM: Commercial
NPH: Non-Profit Housing
RES: Residential (Not Assessed)
* Mixed Used Parcel
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APPENDIX 5 – TOTAL ESTIMATED MAXIMUM COST OF
IMPROVEMENTS, MAINTENANCE, AND ACTIVITIES
The estimated maximum cost of the line items below was developed based on the estimated costs of providing services in the proposed DRPBID. The costs below are estimated; the actual line item costs will fluctuate. The table below shows expenditures from assessment and non-assessed funds.
Assessment funds are governed by Section VI. The total maximum budget may exceed the maximum listed in this table if parcel ownership changes results in parcels being assessed at a higher rate due to a higher estimated benefit.
Year Maintenance,
Safety and
Nuisance
Abatement
Marketing,
Promotions
and Business
Development
Capital
Improvements
Administration Contingency
/Reserve
Collection
Fees
Total
2023 $127,860.40 $68,552.80 $5,114.41 $38,264.74 $12,754.92 $2,550.99 $255,098.26 2024 $131,696.21 $70,609.38 $5,267.84 $39,412.68 $13,137.57 $2,627.52 $262,751.21 2025 $135,647.10 $72,727.67 $5,425.88 $40,595.06 $13,531.69 $2,706.35 $270,633.74 2026 $139,716.51 $74,909.50 $5,588.65 $41,812.91 $13,937.65 $2,787.54 $278,752.76 2027 $143,908.01 $77,156.78 $5,756.31 $43,067.30 $14,355.77 $2,871.16 $287,115.34 2028 $148,225.25 $79,471.48 $5,929.00 $44,359.32 $14,786.45 $2,957.30 $295,728.80 2029 $152,672.00 $81,855.63 $6,106.87 $45,690.10 $15,230.04 $3,046.02 $304,600.66 Total $979,725.48 $525,283.24 $39,188.97 $293,202.12 $97,734.09 $19,546.86 $1,954,680.77 392
Attachment 3 - 2026-2027 DRPBID Proposed Tax Levy
MAP KEY APN-10 Owner TYPE COEF LOT SIZE
26-27
Assessment
Rounded
1 5381110013 KAISER FOUNDATION HOSPITALS COM 1 223,462 $34,323.00 2 5381310167 KAISER FOUNDATION HOSPITALS COM 1 81,598 $12,534.00 7 5381320117 WHITE CLARENCE & ANNIE M COM 1 2,710 $417.00 8 5381320133 KAISER FOUNDATION HOSPITALS COM 1 46,950 $7,212.00 10 5381420164 KAISER FOUNDATION HOSPITALS COM 1 76,702 $11,781.00 13 5382500030 TRINITY COMMECIAL GROUP LLC COM 1 8,437 $1,296.00 15 5382500147 PENTECOSTAL CHURCH OF GOD I M COM 1 16,875 $2,592.00 16 5382600012 TUN WIN S COM 1 5,625 $864.00
17 5382600020 GANDER THOMAS M TRE COM 1 2,817 $433.00
18 5382600038 1017 LLC COM 1 3,187 $489.00
19 5382600046 1017 LLC COM 1 2,437 $375.00
20 5382600079 MEGA INVESTMENT CO LLC COM 1 32,390 $4,976.00 22 5382600137 CATHOLIC CHARITIES/DIOCESE OAK COM 1 52,110 $8,005.00 23 5384400015 BARRETT TERRACE HOUSING LP NPH 1 254,650 $20,861.00 29 5400720180 SAN FRANCISCO BART DISTRICT COM 1 62,428 $9,589.00 42 5400820337 CONTRA COSTA COUNTY COM 1 62,525 $9,604.00 43 5400910088 NASSER ABDO ALI & RAJA K TRE COM 1 4,300 $660.00 45 5400910112 EAST BAY CTR PERFORMING ARTS COM 1 5,420 $833.00 46 5400910120 BAY AREA LEGAL AID COM 1 2,710 $417.00
47 5400910138 1017 LLC COM 1 5,420 $833.00
48 5400910146 TCG MACDONALD GROUP 1015 LLC COM 1 2,700 $415.00 49 5400910153 TCG MACDONALD GROUP 1009 LLC COM 1 2,710 $417.00 50 5400910161 EPM PROPERTIES LLC COM 1 5,400 $829.00
51 5400910179 TRUSSELL DAVID D & EVONNE Y COM 1 11,250 $1,729.00 52 5400910187 LIBERAL CATHOLIC CHURCH OF SF COM 1 2,812 $432.00 53 5400910195 NASSER ABDO ALI & RAJA K TRE COM 1 18,755 $2,881.00 57 5401400014 VIERRA CHRISSIE LAI LING LOUIE COM 1 3,750 $577.00 58 5401400022 HERNANDEZ ROSEMARIE COM 1 7,500 $1,152.00 59 5401400030 SUNG LUCIEN K & DENISE W COM 1 5,625 $864.00 60 5401400048 SUNG LUCIEN K & DENISE W COM 1 2,812 $432.00 61 5401400055 PATTERSON CHARLES A COM 1 5,625 $864.00
67 5401400253 CAMPOS ELISEO & DALILA COM 1 5,625 $864.00 68 5401400261 KULALY SAYED DAUD & PRISA COM 1 2,812 $432.00 69 5401400279 LIU JIANG TRE COM 1 2,812 $432.00
70 5401400287 CABRAL JORGE L & MARIA G COM 1 2,817 $433.00 71 5401500011 PATTERSON CHARLES II COM 1 5,625 $864.00
72 5401500029 PATTERSON CHARLES II COM 1 5,625 $864.00
74 5401500086 AGUILAS CENTRO FAM CRISTIANO COM 1 8,437 $1,296.00 75 5401500268 PATTERSON CHARLES II COM 1 2,812 $432.00
76 5401500292 BAYAT SHAYAN TRE COM 1 11,249 $1,727.00
77 5404200031 CARQUINEZ ASSOCIATES LP NPH* 1.175 8,250 $795.00 78 5404200049 CARQUINEZ ASSOCIATES LP COM 1 8,437 $1,296.00 79 5404200056 CARQUINEZ ASSOCIATES LP COM 1 5,625 $864.00 80 5404600081 RICHMOND HOUSING ASSOCIATES LP COM 1 3,354 $515.00 81 5404600487 RICHMOND CITY CENTER LP COM 1 241,279 $37,061.00 82 5404600495 GRANT ENTERPRISES LLC COM 1 25,091 $3,854.00 144 5404801333 NASSER ABDO & RAJA COM 1 3,310 $509.00
145 5404801341 NASSER ABDO & RAJA COM 1 3,310 $509.00
146 5404801358 NASSER ABDO & RAJA COM 1 1,655 $254.00
149 5400620125 SAN FRANCISCO BART DISTRICT COM 1 90,003 $13,824.00 $205,511.00
COM: Commercial
NPH: Non-Profit Housing
RES: Residential (Not Assessed)
* Mixed Used Parcel
2026-2027 DPRPID Proposed Tax Levy - All Parcels
Exhibit A
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Attachment 4 - 2026-2027 City of Richmond and Redevelopment Agency Assessed Properties MAP KEY APN-10 Owner
26-27
Assessment
Rounded
City Owned
3 5381320059 RICHMOND CITY OF $941.00 City Owned
4 5381320067 RICHMOND CITY OF $417.00 City Owned
5 5381320091 RICHMOND CITY OF $417.00 City Owned
6 5381320109 RICHMOND CITY OF $417.00 City Owned
9 5381320141 RICHMOND CITY OF $833.00 City Owned
11 5382500014 RICHMOND CITY OF $864.00 City Owned
12 5382500022 RICHMOND CITY OF $432.00 City Owned
14 5382500048 RICHMOND CITY OF $432.00 City Owned
21 5382600095 RICHMOND CITY OF $1,403.00 City Owned
24 5384400023 RICHMOND CITY OF $3,295.00 City Owned
25 5400710116 RICHMOND CITY OF $417.00 City Owned
26 5400710165 RICHMOND CITY OF $801.00 City Owned
27 5400710173 RICHMOND CITY OF $1,665.00 City Owned
28 5400710181 RICHMOND CITY OF $828.00 City Owned
30 5400810015 SUCCESSOR AGENCY $825.00 City Owned
31 5400810023 SUCCESSOR AGENCY $825.00 City Owned
32 5400810031 SUCCESSOR AGENCY $620.00 City Owned
33 5400810049 SUCCESSOR AGENCY $620.00 City Owned
34 5400810056 SUCCESSOR AGENCY $825.00 City Owned
35 5400810205 SUCCESSOR AGENCY $3,342.00 City Owned
36 5400810213 SUCCESSOR AGENCY $1,043.00 City Owned
37 5400810247 SUCCESSOR AGENCY $907.00 City Owned
38 5400810254 RICHMOND CITY OF $389.00 City Owned
39 5400810262 SUCCESSOR AGENCY $2,434.00 City Owned
40 5400820303 RICHMOND REDEVELOPMENT AGENCY $177.00 City Owned 41 5400820329 RICHMOND REDEVELOPMENT AGENCY $912.00 City Owned 44 5400910104 RICHMOND REDEVELOPMENT AGENCY $2,160.00 City Owned 54 5400920160 RICHMOND CITY OF $5,543.00 City Owned
55 5400920178 RICHMOND CITY OF $4,573.00 City Owned
56 5400920186 RICHMOND CITY OF $1,029.00 City Owned
73 5401500060 RICHMOND CITY OF $864.00 City Owned
$40,250.00
COM: Commercial
NPH: Non-Profit Housing
RES: Residential (Not Assessed)
* Mixed Used Parcel
2026-2027 DPRPID Proposed Tax Levy - All Parcels
Reso. No. _____
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND,
CALIFORNIA, AUTHORIZING THE LEVY OF ASSESSMENTS BY THE CITY OF
RICHMOND FINANCE DEPARTMENT ON THE PROPERTY TAX ROLLS OF
BUSINESSES SUBJECT TO ASSESSMENT UNDER THE DOWNTOWN
RICHMOND PROPERTY AND BUSINESS IMPROVEMENT DISTRICT (DRPBID) ON THE FISCAL YEAR 2026-2027 COUNTY OF CONTRA COSTA PROPERTY
TAX ROLLS
WHEREAS, the Property and Business Improvement District Law of 1994, Streets and Highways Code §36600 et seq. authorizes cities and counties to establish property and business improvement districts upon petition by a weighted majority of property owners within the proposed district and affirmative ballot; and
WHEREAS, a majority of the property owners subject to assessment, weighted according to the amount of assessment to be paid by each property owner, have petitioned the City Council to renew the Downtown Richmond Property and Business Improvement District (“DRPBID”); and
WHEREAS, pursuant to California Constitution Article XIII D, ballots were mailed to property owners within the boundaries of the DRPBID, and, among those ballots returned to the City, a weighted majority of the property owners within the DRPBID have approved renewal of the DRPBID; and
WHEREAS, on July 19, 2022, the City Council adopted resolution No. 108-22 renewing the DRPBID, approving the assessment formula and levying the assessment; and WHEREAS, DRPBID is governed in accordance with a written Management District Plan (the “Plan”), pursuant to Streets and Highways Code section 36622; and WHEREAS, the Plan has been certified by a registered professional engineer and the original is on file with the City Clerk; and
WHEREAS, the City of Richmond has coordinated the collection of the annual assessment through an Interagency Agreement with the County of Contra Costa and forwards the funds to Richmond Main Street Initiative, Inc. serving as the administrator of the DRPBID; and WHEREAS, the initial assessment is $0.15 per parcel square foot per year for commercial parcels; and
WHEREAS, the initial assessment to parcels owned and utilized by non-profit housing agencies was $0.08 per parcel square foot per year; and WHEREAS, assessment rates are subject to an increase of no more than three percent per year; and
WHEREAS, on March 16, 2026, the Richmond Main Street & DRPBID Board notified the City of its determination to increase the annual assessment rate by 2.4% for Fiscal Year 2026- 2027, representing the first rate increase in three years; and WHEREAS, the assessment to commercial parcels is increased to $0.1536 per parcel square foot and to $0.08192 per parcel square foot for parcels owned and utilized by non-profit housing agencies; and
WHEREAS, the City charges 1% for the collecting and processing of these levies and the processing fee amount is estimated to total $2,457.61 based on the Fiscal Year 2026-2027 assessment roll; and
WHEREAS, the City’s annual contribution to the DRPBID, for services provided to City parcels, will be $39,847.50.
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Reso. No. _____
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Richmond hereby authorizes the City of Richmond Finance Department to levy the property tax rolls of businesses in the amount of annual assessments recommended by the Richmond Main Street & DRPBID Board, subject to assessment under the DRPBID on the Fiscal Year 2026-2027 County of Contra Costa property tax rolls.
BE IT FURTHER RESOLVED that the City Council of the City of Richmond hereby authorizes the City of Richmond Finance Department to levy the amounts listed on the attached Exhibit A for the properties specified therein.
******************
***THE CLERK’S OFFICE WILL COMPLETE THE INFORMATION BELOW**** I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting thereof held on Mmmm dd, yyyy, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
Mayor
Approved as to form:
City Attorney
State of California }
County of Contra Costa : ss.
City of Richmond }
I certify that the foregoing is a true copy of Resolution No. _____, finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on Mmmm dd, yyyy.
_______________________________________
Pamela Christian, Clerk of the City of Richmond
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May 19, 2026
Economic Development
DATE: May 19, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Nannette Beacham, Director of Economic Development Jesson de Leon, Senior Business Assistance Officer
Junne Garcia, Management Analyst
Subject: Contract Amendment with Renaissance Entrepreneurship Center for Small Business Beautification Pilot Program
FINANCIAL IMPACT: The proposed contract amendment increases the total not-to-exceed amount by $60,000, for a revised total of $400,000. Of this amount, $50,000 is allocated for
architectural and design services and $10,000 for
administrative costs. Funding is included within the
approved fiscal year 2025–2026 Economic Development
budget (Account Strings: 01361165-400201-FCA01,
01361165-400201).
PREVIOUS COUNCIL
ACTION:
June 21, 2022
January 7, 2025
December 16, 2025
STATEMENT OF THE
ISSUE:
Staff requests that the City Council approve amendment
no. 1 to Contract No. 7637 with the Renaissance
Entrepreneurship Center to increase funding, extend the term, and expand services for the Small Business
Beautification Pilot Program, including architectural and design support for participating businesses.
AGENDA
REPORT
524
May 19, 2026
RECOMMENDED ACTION: APPROVE the first amendment to the contract with Renaissance Entrepreneurship Center to increase the
total contract amount by $60,000 for a revised amount
not to exceed $400,000, extend the term through June
30, 2027, and support payment administration for eligible businesses participating in the Small Business
Beautification Facade Improvement Program - Economic
Development Department (Jesson de Leon 510-412-
2023/Junne Garcia 510-620-6524/Nannette Beacham
510-620-1306).
BACKGROUND:
On October 27, 2022, the California Strategic Growth Council awarded the City of Richmond a $35 million Transformative Climate Communities (TCC) Round 4 Implementation Grant, launching the Richmond Rising initiative. This community-led effort focuses on improving the City’s environmental, economic, and social conditions, with an emphasis on the Iron Triangle, Santa Fe, and Coronado neighborhoods (Richmond Rising area).
A core element of the Richmond Rising initiative is the Displacement Avoidance Plan, which includes strategies to support small businesses and prevent displacement. One such strategy is the Small Business Building Beautification Program, which provides financial and technical assistance to help businesses improve their storefronts and commercial spaces, enhancing economic vitality and corridor appeal (Attachment 1).
To implement the program, the City released a Request for Qualifications (RFQ) on August 14, 2024, seeking qualified providers to administer the program. After receiving no responses, the RFQ was reissued on September 26, 2024, with a revised due date of October 10, 2024, resulting in two proposals. An evaluation committee comprised of Economic Development and Finance staff reviewed submissions based on program approach, qualifications, responsiveness, and cost. Following this process, the Renaissance Entrepreneurship Center was selected as the top-ranked proposer due to its demonstrated experience, strong program model, and alignment with City goals.
On January 7, 2025, the City Council approved a contract with the Renaissance Entrepreneurship Center to administer the Small Business Building Beautification Pilot Program for a term through December 31, 2026, with a total contract amount not to exceed $340,000 (Attachment 2). Renaissance has since supported program outreach, application intake, grant administration, and technical assistance to participating small businesses within the Richmond Rising area.
Renaissance Entrepreneurship Center, a nonprofit organization with a longstanding presence in Richmond, has extensive experience providing business training, technical assistance, and capital access support. Through its established partnerships and 525
May 19, 2026
localized expertise, Renaissance has played a key role in advancing the City’s small business support and economic development objectives.
DISCUSSION:
On December 16, 2025, the City Council approved the allocation of an additional $50,000 to enhance the Small Business Beautification Pilot Program by funding architectural and design services for participating businesses (Attachment 3). This additional investment addresses a key barrier identified during program implementation, as many small businesses require professional design support to effectively plan and execute façade and interior improvements.
The first amendment to the contract with Renaissance Entrepreneurship Center will enable the administration and disbursement of these funds, ensuring that participating businesses receive the technical assistance necessary to develop high-quality improvement plans (Attachment 4). The Economic Development Department will utilize its existing departmental budget, in an amount not to exceed $10,000, to support the administration of these additional funds. By incorporating architectural and design services into the program, the City strengthens the overall impact of the initiative, improves project readiness, and supports more successful and visually cohesive commercial corridor enhancements.
NEXT STEPS:
Upon City Council approval, City staff will coordinate execution of the amendment with Renaissance Entrepreneurship Center and authorize the release of additional funding.
City staff will coordinate with Renaissance to incorporate architectural and design services into the program, including establishing guidelines, outreach to eligible businesses, and initiating service delivery.
Program implementation will continue with application intake, project development, and fund disbursement. City staff will monitor progress, ensure compliance with contract requirements, and provide updates on program outcomes and expenditures as part of ongoing reporting.
SYNERGISTIC POLICIES:
Strategic Goal Areas
1. Increase revenue and improve economic development
2. Improve the quality of life, community health, and social determinants of health
General Plan 2030
Policy ED1.1 – Safe, Well-Maintained Neighborhoods and Public Space Policy ED1.3 – Support Existing Businesses
Policy ED2.2 – Revitalize Commercial Corridors
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May 19, 2026
DOCUMENTS ATTACHED:
Attachment 1 – Facade Improvement Program Overview FINAL Attachment 2 – Contract Renaissance Entrepreneurship Center Attachment 3 – Resolution 190-25 (allocation of $50,000) Attachment 4 – Contract Amendment No. 1 Renaissance Entrepreneurship Center 527
City of Richmond Facade Improvement Program
Administered by Renaissance Entrepreneurship Center
Program Overview
The Richmond Facade Improvement Pilot Program provides small businesses with funding to enhance the appearance, safety, and visibility of their storefronts. A total of $300,000 is available to be distributed as grants of up to $15,000 per commercial address.
The program is designed to:
● Improve the look and feel of Richmond’s commercial corridors. ● Support small, locally owned retail businesses.
● Stimulate economic activity and community pride.
The program will launch December 29, 2025 and will remain open until December 2026 or until all funds are awarded.
Eligibility
Eligible Applicants
● Retail & public-facing businesses: Ground-floor, street-facing establishments that provide goods or services in person to the general public during posted hours. ● Qualified nonprofit storefronts open to the public (e.g., thrift stores, museum/gallery retail, community arts retail) operating in a ground-floor, street-facing space with posted hours and public entry from the right-of-way. Administrative-only nonprofit offices are not eligible.
● Property owners with vacant ground-floor commercial spaces who commit to making the space available for lease within six (6) months of receiving conditional grant approval.
Eligible applicants must also:
● be located within the City of Richmond, in eligible program areas (see below); ● have 2024 business revenue of $2 million or less (may be verified); ● have an active City of Richmond business license;
● be in good standing with the California Secretary of State; ● have written landlord approval to make improvements.
Not Eligible:
528
● Home-based businesses
● Offices not open to the public (exceptions may apply if the business operates like a storefront office)
● Businesses not in compliance with City regulations
Eligible Improvements
Grant funds may be used for exterior improvements visible from the public right-of-way, including but not limited to:
● Windows and doors
● Awnings and canopies
● Signage
● Exterior painting
● Exterior lighting
● Storefront repairs
● Other exterior upgrades approved on a case-by-case basis ● Materials purchased for approved improvements if work is self-performed (labor costs for self-performed work are not reimbursable).
Projects must begin within 90 days of approval.
Projects must be completed within 90 days of project start, unless an extension is granted.
Eligible improvements must preserve full storefront transparency and avoid any exterior fixtures that obscure visibility into the business during daytime or nighttime conditions. Improvements whose primary purpose is physical security rather than beautification—particularly those that reduce transparency or alter the visual character of the façade—are not eligible.
Ineligible Improvements
Examples of ineligible projects include:
● Interior work
● Equipment purchases
● Landscaping or site improvements not attached to the building ● Routine maintenance or cleaning
● Debt service
Target Areas
Eligible businesses located in the following neighborhoods:
● Iron Triangle
● Santa Fe
529
● Coronado
Grant Amounts
● Maximum grant award: $15,000 per commercial address
● Eligible businesses located in multi-tenant buildings with separate addresses may each apply
Application & Approval Process
1. Application Submission
○ Apply online. or contact Renaissance ([email protected] or 510-619-8668) for help applying
○ Upload project description and contractor bid(s).
○ If doing work yourself, submit a detailed materials list with cost documentation.
The cost of labor will not be reimbursed if doing the work yourself, or if work is not performed by a licensed contractor.
○ Provide landlord written approval (if tenant).
○ Provide estimated project timeline. (Projects must begin within 90 days of approval and be completed within 90 days of project start, unless an extension is granted.)
2. Eligibility Review
○ Business location, license, and Secretary of State status will be reviewed. ○ All scopes of work will be reviewed for eligibility.
○ Additional documentation to support application responses may be requested.
3. Conditional Approval
○ If the applicant meets all eligibility requirements and the proposed scope is approved—subject to available funds—Renaissance will issue a Conditional Approval Letter.
4. Permitting
○ Applicant applies for required permits (e.g., signage review, planning approval) and pays fees.
○ Permit fees are eligible for reimbursement if project proceeds and grant is funded.
530
○ If project scope is denied by Planning, Applicant may revise and re-apply.
Permit fees will not be reimbursed if the project does not move forward.
5. Grant Agreement
○ Applicant signs a Grant Agreement and Acknowledgment. ○ Applicant submits W9.
Funding & Payment Process
● First Payment: Up to 50% of project cost upon proof of permit approval and either:
● a signed contractor agreement (if hiring a contractor), or ● paid receipts / vendor invoices for materials (if doing the work themselves). ● Final Payment: The remaining 50% is processed after project completion and site review. Processing is expected to take 15-30 days so payments can be expected 15-30 days after the site review.
Notes:
● Projects must begin within 90 days of approval.
● Projects must be completed within 90 days of project start, unless an extension is granted.
● Permit fees may be reimbursed only if the project ultimately moves forward. If the project is abandoned, permit costs are not reimbursed.
Public Recognition
All grant recipients agree to participate in a photo opportunity with City of Richmond officials as a condition of this grant. Photo sessions will be scheduled following project approval or completion.
Key Dates
● Program Launch: December 29, 2025
● Program End: December 2026 or until funds are fully awarded 531
7637
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DocID #34720v1
CITY OF RICHMOND
CONTRACT AMENDMENT
The parties to this Contract Amendment do mutually agree and promise as follows:
1. Parties. The parties to this Contract Amendment are the City of Richmond, a public body corporate and politic, and the following named Contractor:
Contractor Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No:
A California: corporation, limited liability corporation, general partnership, limited partnership, individual, non-profit corporation, individual dba as [specify:] _________________________________________ other [specify:] ___________________________________________________
2. Purpose. This Contract Amendment is being entered into to amend the following Contract between City and Contractor (list terms in effect on the date of initial Contract approval):
City Council Approval Date/City Manager Execution Date: ____________________________ Effective Date: ___________________; Termination Date: ____________________________ Payment Limit: ___________________.
[check box if applicable] The Contract was previously amended, as described in the amendment history attached to this Contract Amendment, and the terms and conditions of any amendments shall be deemed to be a part of the Contract.
3. Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Contract, including any amendments thereto, which are unaffected by this Contract Amendment, and which shall remain in full force and effect.
Department: City Project Manager:
City Project Manager E-mail: City Project Manager Phone No:
Vendor No: Contract No:
Description of Services:
Amendment No. ___ modifies the (check all that apply):
Term Payment Limit Service Plan
Complete the Amendment History page if this Amendment is the 2nd or subsequent amendment.
Economic Development Jesson de Leon [email protected] (510) 412-2023 13513 7637 Small Business Building Beautification Pilot Program - Additional Professional Services 1 Renaissance Entrepreneurship Center 1503 Macdonald Avenue, Suite 112 Richmond, CA 94801 Sharon Miller (415) 348-6243 [email protected] 40065601 01/07/2025 01/07/2025 12/31/2026 340,000 556
DocID #34720v1 Modified January 14, 2025
4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Contract.
5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section
7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.
6. Insurance Coverage Updated and Maintained. Pursuant to the Contract, the Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.
7. Authority; Counterparts; Signatures. Each of the signatories hereto represents and warrants that he or she has the authority to execute this Contract Amendment for the Party on whose behalf he or she is executing this Contract Amendment. This Contract Amendment may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. The Parties may rely on electronic or scanned signatures as originals. Delivery of an executed signature page of this Contract Amendment by electronic format (including pdf) shall be the same as delivery of an original executed signature page.
CITY OF RICHMOND,
a municipal corporation
By: ________________________________
Title: ______________________________
Date Signed: ________________________
I hereby certify that this Amendment has been
approved by the City Council or executed by the
City Manager.
By: _______________________________
City Clerk
Approved as to form:
By: _______________________________
City Attorney
[CONTRACTOR NAME]
(*If applicable, the Corporation Chairperson of the
Board, President, or Vice-President should sign
below.)
By: ____________________________________
Title: __________________________________
Date Signed: ____________________________
(*If applicable, the Corporation Chief Financial Officer or Assistant Treasurer, or Secretary or Assistant
Secretary should sign below.)
By: ___________________________________
Title: __________________________________
*(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation or
nonprofit organization, this Contract (1) should be
signed by the Chairperson of the Board, President
or Vice-President and the Chief Financial Officer
or Assistant Treasurer, or Secretary or Assistant
Secretary; (2) should have both signatures
conform to designated representative groups
pursuant to Corporations Code Section 313.)
Renaissance Entrepreneurship Center
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DocID #34720v1 Modified January 14, 2025
AMENDMENT PROVISIONS (AMENDMENT HISTORY)
If no prior amendments, skip to next page.
The first Contract Amendment was approved by City Council or executed by the City Manager on ______________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The second Contract Amendment was approved by City Council or executed by the City Manager on _________________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The third Contract Amendment was approved by City Council or executed by the City Manager on _______________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The fourth Contract Amendment was approved by City Council or executed by the City Manager on ________________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The fifth Contract Amendment was approved by City Council or executed by the City Manager on ________________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The sixth Contract Amendment was approved by City Council or executed by the City Manager on _______________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
558
DocID #34720v1 Modified January 14, 2025
AMENDMENT PROVISIONS (TERM, PAYMENT LIMIT AND/OR SERVICE PLAN) Check all that apply:
TERM
PAYMENT
LIMIT
SERVICE
PLAN
Paragraph 2 (Term) of the Contract is hereby amended to extend the Contract term. Paragraph 2 of the Contract is amended to read as follows:
"2. Term. The effective date of this Contract is
________________________________________________________ (Insert Contract Effective Date)
and it terminates
________________________________________________________. (Insert new Contract termination date)
unless sooner terminated as provided herein."
Paragraph 3 (Payment Limit) of the Contract is hereby amended to increase the payment limit by $__________________. Paragraph 3 of the Contract is amended to read as follows:
"3. Payment Limit. City's total payments to Contractor under this Contract shall not exceed $_____________________ including expenses."
“The City shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Council or executed by the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.” The Service Plan (Exhibit A) of the Contract is hereby amended to include the following tasks and/or services:
(Insert description of additional tasks/services. Use additional pages if necessary.) ■
January 7, 2025 June 30, 2027 ■ 60,000.00 400,000.00 ■
Contractor shall administer and disburse payments for architectural and design services to eligible businesses participating in the City of Richmond Small Business Beautification Pilot Program, also known as the Facade Improvement Program. A total of Fifty Thousand Dollars ($50,000) shall be dedicated exclusively to architectural and design services for participating businesses. Up to Ten Thousand Dollars ($10,000) in additional funding will be provided separately by the City of Richmond Economic Development Division for administrative costs associated with program implementation and fund disbursement. 559
May 19, 2026
DocID #69194v1
Finance Department
DATE: May 19, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Emily Combs, Finance Director
Mubeen Qader, Deputy Director of Finance
Antonio Banuelos, Accounting Manager
Subject: Approval of Write-Off of Uncollectible Accounts Receivables
FINANCIAL IMPACT: Approval of this item will result in the write-off of $535,499.12 in uncollectible accounts receivable, of
which $371,794.26 is in the General Fund for Fiscal Year 2025-2026. Amounts not previously reserved will be
recognized as an expense in the current fiscal year in
accordance with the City’s Administrative Policy AP 251.
PREVIOUS COUNCIL
ACTION:
January 7, 2025
STATEMENT OF THE
ISSUE:
City staff requests that the City Council approve the
write-off of delinquent and uncollectible accounts in
accordance with the City’s established process for
reviewing accounts receivable, evaluating collectability, and writing off accounts for which the likelihood of
collection is remote, as outlined in Administrative Policy AP 251 within the City of Richmond Administrative Policy Manual.
RECOMMENDED ACTION: ADOPT a resolution authorizing the write-off of delinquent and/or uncollectible accounts receivable in the amount of $535,499.12 – Finance Department (Emily
Combs/Mubeen Qader/Antonio Banuelos 510-620 –
6741).
AGENDA
REPORT
560
May 19, 2026
DocID #69194v1
DISCUSSION:
The Finance Department conducts extensive collection efforts before determining that an account should be deemed uncollectible. Accounts that are written off remain owed to the City of Richmond and will be referred to the City’s contracted collection agency.
To comply with federal regulations and Generally Accepted Accounting Principles (GAAP), the Finance Department must ensure that the City’s assets are presented accurately. Administrative Policy AP 251, within the City of Richmond Administrative Policy Manual, provides guidance to ensure that accounts receivable are properly stated, that delinquent accounts are identified, and that such accounts are removed (written off) from the City’s financial records when appropriate.
Approval by the City Council is required for these write-offs pursuant to this policy.
By approving the proposed write-off, the items identified as more than one year outstanding may be removed from the City’s financial system. Portions of these receivables have already been included in the City’s Allowance for Doubtful Accounts.
Any remaining amount not previously reserved will be recognized as an expense in the current period upon write-off. The write-off includes:
RETURNED CHECKS
All reasonable collection efforts have been exhausted, and the passage of 90 days has deemed the account uncollectible. Some of these amounts may still be recovered if payment is ultimately received.
$3,009.45 is due to the Port of Richmond.
$6,333.98 is due to Planning & Building. This amount reflects checks returned by the bank and is separate from unpaid amounts listed below. $7,650.00 is due to Rent Control.
$39,528.00 is due to Encroachments.
$49,146.19 is due to the General Fund.
BUILDING & PLANNING
$20,188.57 is due for delinquent Planning fees.
$37,435.83 is due for delinquent Building fees.
LIBRARY
$49,050.28 is due for delinquent Library Fees.
COMMUNITY SERVICES
$201,482.11 is due for delinquent Community Services fees. 561
May 19, 2026
DocID #69194v1
2021 CYBER FRAUD
$121,674.71 represents the remaining balance from a 2021 cyber fraud payment.
The original amount of 196,674.71 was partially reimbursed through an insurance payment of $75,000.00. The outstanding balance of $121,674.71 has been deemed unrecoverable.
Note: Administrative Policy AP 251, within the City of Richmond Administrative Policy Manual, provides guidance for delinquent accounts of $100 or less that are deemed uncollectible by the Finance Department Director and reported to the City Council by notification. The total amount of these accounts is $6,676.41.
NEXT STEPS:
Most customers with invoices listed in the attachments have been contacted multiple times in an effort to collect payment. With no response, these items will be written off, which includes their removal from the City’s financial system. After approval, the accounts will be forwarded to the City’s collection agency.
DOCUMENTS ATTACHED:
Attachment 1 – Outstanding Accounts Receivable, by Fund, Source, Year and Customer
Attachment 2 – Finance Department Resolution - Write Off Delinquent AR 562
ATTACHMENT 2
LIST OF INDIVIDUAL ACCOUNTS PER FUND/SOURCE
FUND YEAR DATE AMOUNT CUSTOMER NAME
ENCROACHMENTS 2019 2/28/2019 39,528.00 PG&E
ENCROACHMENTS Total 39,528.00
GENERAL FUND 2025 6/30/2025 239.00 MAURILLO JR. MERCADO GENERAL FUND 2017 9/30/2016 385.00 T-MOBILE
GENERAL FUND 2024 8/31/2023 387.08 XO COMMUNICATIONS SERVICES, LLC GENERAL FUND 2012 4/30/2012 499.00 PG&E
GENERAL FUND 2013 2/28/2013 654.00 PG&E
GENERAL FUND 2011 11/30/2010 693.00 PG&E
GENERAL FUND 2012 9/30/2011 788.00 PG&E
GENERAL FUND 2016 5/31/2016 867.56 T-MOBILE
GENERAL FUND 2011 11/30/2010 1,107.42 PG&E
GENERAL FUND 2025 5/31/2025 1,172.50 LAURIE J. BARDELL
GENERAL FUND 2023 1/31/2023 5,331.00 HANINI CONSTRUCTION INVESTMENT INC GENERAL FUND 2010 3/31/2010 36,816.63 T-MOBILE
GENERAL FUND Total 48,940.19
GENERAL FUND - COMMUNITY SERVICES 2025 6/17/2025 3,212.00 21ST FLEET FOUNDATION GENERAL FUND - COMMUNITY SERVICES 2025 3/3/2025 7,111.00 21ST FLEET FOUNDATION GENERAL FUND - COMMUNITY SERVICES 2024 9/11/2024 1,414.50 ABLE COMMUNITY DEVELOPMENT FOUNDATION GENERAL FUND - COMMUNITY SERVICES 2022 6/23/2022 475.00 AMETHOD PUBLIC SCHOOL GENERAL FUND - COMMUNITY SERVICES 2025 5/13/2025 1,500.00 CALIBER BETA ACADEMY GENERAL FUND - COMMUNITY SERVICES 2025 3/6/2025 1,000.00 CALIBER BETA ACADEMY GENERAL FUND - COMMUNITY SERVICES 2025 2/19/2025 500.00 CALIBER BETA ACADEMY GENERAL FUND - COMMUNITY SERVICES 2024 12/19/2024 500.00 CALIBER BETA ACADEMY GENERAL FUND - COMMUNITY SERVICES 2025 9/22/2025 6,333.25 CALIFORNIA NORTHERN COASTAL AREA ALCOHOLICS ANONYMOUS GENERAL FUND - COMMUNITY SERVICES 2019 7/12/2019 1,065.00 EAST BAY SOLDIERS BASKETBALL GENERAL FUND - COMMUNITY SERVICES 2025 7/11/2025 2,992.00 EL CERRITO SOCCER CLUB GENERAL FUND - COMMUNITY SERVICES 2025 2/27/2025 840.00 EL CERRITO YOUTH BASEBALL GENERAL FUND - COMMUNITY SERVICES 2025 2/27/2025 1,029.00 EL CERRITO YOUTH BASEBALL GENERAL FUND - COMMUNITY SERVICES 2025 2/27/2025 336.00 EL CERRITO YOUTH BASEBALL GENERAL FUND - COMMUNITY SERVICES 2025 2/19/2025 500.00 ERVIN SOLOMON GENERAL FUND - COMMUNITY SERVICES 2018 6/27/2018 250.00 FREELANCERS TEAM GENERAL FUND - COMMUNITY SERVICES 2024 8/30/2024 7,532.00 GRASSROOTS RESOURCE CONNECTIONS INTERNATIONAL GENERAL FUND - COMMUNITY SERVICES 2025 5/13/2025 500.00 GRIFFIN TECHNOLOGY ACADEMY GENERAL FUND - COMMUNITY SERVICES 2025 3/6/2025 500.00 GRIFFIN TECHNOLOGY ACADEMY GENERAL FUND - COMMUNITY SERVICES 2025 8/27/2025 1,067.00 HEADWATERS SCIENCE INSTITUTE GENERAL FUND - COMMUNITY SERVICES 2025 9/24/2025 13,917.00 EMILY HUNT GENERAL FUND - COMMUNITY SERVICES 2024 2/26/2024 66.00 JORGE GONZALEZ DBA CLUB EVOLUTION GENERAL FUND - COMMUNITY SERVICES 2024 2/13/2024 66.00 JORGE GONZALEZ DBA CLUB EVOLUTION GENERAL FUND - COMMUNITY SERVICES 2025 7/7/2025 2,929.00 LEADERSHIP PUBLIC SCHOOLS GENERAL FUND - COMMUNITY SERVICES 2025 2/14/2025 1,459.00 LEADERSHIP PUBLIC SCHOOLS GENERAL FUND - COMMUNITY SERVICES 2024 8/30/2024 6,218.00 LEADERSHIP PUBLIC SCHOOLS GENERAL FUND - COMMUNITY SERVICES 2024 8/23/2024 1,193.00 MAANA PAATHI ENTERTAINMENT GENERAL FUND - COMMUNITY SERVICES 2025 3/13/2025 500.00 MAKING WAVES ACADEMY UPPER SCHOOL GENERAL FUND - COMMUNITY SERVICES 2025 2/19/2025 500.00 MAKING WAVES ACADEMY UPPER SCHOOL GENERAL FUND - COMMUNITY SERVICES 2025 5/13/2025 500.00 MARE ISLAND TECHNOLOGY ACADEMY GENERAL FUND - COMMUNITY SERVICES 2025 3/6/2025 1,500.00 MARE ISLAND TECHNOLOGY ACADEMY GENERAL FUND - COMMUNITY SERVICES 2025 5/14/2025 61,451.00 MAYA'S MUSIC THERAPY FUND GENERAL FUND - COMMUNITY SERVICES 2025 8/18/2025 4,007.00 MIREYA SANCHEZ GENERAL FUND - COMMUNITY SERVICES 2025 2/20/2025 391.00 MULTI-ETHNIC SPORTS HALL OF FAME GENERAL FUND - COMMUNITY SERVICES 2017 3/22/2017 1,906.01 MY BROTHERS KEEPER GENERAL FUND - COMMUNITY SERVICES 2025 1/7/2025 12,990.00 RICHMOND PREMIER SC GENERAL FUND - COMMUNITY SERVICES 2024 2/5/2024 23,529.00 RICHMOND PREMIER SC GENERAL FUND - COMMUNITY SERVICES 2024 11/6/2024 2,860.00 RICHMOND RAYADOS GENERAL FUND - COMMUNITY SERVICES 2025 8/27/2025 909.00 SAN PABLO BASEBALL GENERAL FUND - COMMUNITY SERVICES 2025 3/13/2025 500.00 SUMMIT PUBLIC SCHOOLS TAMALPAIS GENERAL FUND - COMMUNITY SERVICES 2025 2/19/2025 500.00 SUMMIT PUBLIC SCHOOLS TAMALPAIS GENERAL FUND - COMMUNITY SERVICES 2025 3/7/2025 2,066.00 TARIK TERKI GENERAL FUND - COMMUNITY SERVICES 2025 8/18/2025 3,281.00 T-BONE BUCKET BOYZ BASKETBALL GENERAL FUND - COMMUNITY SERVICES 2025 6/17/2025 12,679.00 UC REGENTS C/O HAAS INSTITUTE-F & INCL SOCIETY GENERAL FUND - COMMUNITY SERVICES 2025 6/17/2025 545.00 URBAN HABITAT GENERAL FUND - COMMUNITY SERVICES 2025 9/19/2025 4,354.00 URBAN TILTH GENERAL FUND - COMMUNITY SERVICES 2025 7/1/2025 529.00 URBAN TILTH GENERAL FUND - COMMUNITY SERVICES 2019 7/25/2019 1,177.60 WHEELHOUSE ACADEMY OF BASEBALL GENERAL FUND - COMMUNITY SERVICES Total 201,179.36
GENERAL FUND - BAL. AP CYBER FRAUD 2021 6/30/2021 121,674.71 BAL. CYBER FRAUD AP WIRES - DOWNEY BRAND & SHARTSIS FRIESE GENERAL FUND - BAL. AP CYBER FRAUD Total 121,674.71
LIBRARY 2022 6/5/2022 200.21 p11012353
1 OF 5
563
ATTACHMENT 2
LIST OF INDIVIDUAL ACCOUNTS PER FUND/SOURCE
LIBRARY 2022 11/5/2022 201.07 p1144583x
LIBRARY 2022 6/5/2022 201.90 p11446717
LIBRARY 2022 9/9/2022 202.68 p10451286
LIBRARY 2022 9/9/2022 202.70 p11405016
LIBRARY 2022 6/5/2022 203.67 p11208004
LIBRARY 2022 6/5/2022 203.79 p1031555x
LIBRARY 2022 11/5/2022 203.80 p11381620
LIBRARY 2022 9/9/2022 203.90 p11198989
LIBRARY 2021 12/5/2021 204.20 p11308199
LIBRARY 2023 6/30/2023 204.79 p11600822
LIBRARY 2022 11/5/2022 204.80 p11787594
LIBRARY 2022 6/5/2022 205.80 p11183482
LIBRARY 2022 11/5/2022 206.95 p11090157
LIBRARY 2023 8/16/2023 207.92 p11161528
LIBRARY 2022 11/5/2022 208.94 p11425945
LIBRARY 2022 6/5/2022 210.24 p1141246x
LIBRARY 2022 6/5/2022 211.59 p11411375
LIBRARY 2022 6/5/2022 212.80 p11436840
LIBRARY 2022 11/5/2022 212.82 p11405545
LIBRARY 2023 9/13/2023 212.90 p11832666
LIBRARY 2022 9/9/2022 213.75 p11406689
LIBRARY 2022 6/5/2022 214.00 p11424345
LIBRARY 2021 7/17/2021 214.80 p11805225
LIBRARY 2023 8/19/2023 215.81 p11440041
LIBRARY 2022 11/5/2022 217.87 p1180225x
LIBRARY 2022 9/9/2022 218.75 p11779822
LIBRARY 2023 10/6/2023 219.47 p11833257
LIBRARY 2022 6/5/2022 221.70 p11700373
LIBRARY 2021 11/5/2021 221.95 p11282149
LIBRARY 2022 9/9/2022 222.65 p11412732
LIBRARY 2022 9/9/2022 222.85 p11403664
LIBRARY 2022 9/9/2022 223.71 p11146862
LIBRARY 2023 4/28/2023 223.84 p10991426
LIBRARY 2022 11/5/2022 223.89 p11192379
LIBRARY 2022 9/9/2022 224.41 p11044354
LIBRARY 2022 9/9/2022 225.80 p11321957
LIBRARY 2022 11/5/2022 226.50 p11357721
LIBRARY 2022 6/5/2022 228.75 p11369164
LIBRARY 2022 9/9/2022 229.85 p11050652
LIBRARY 2022 6/5/2022 231.86 p11789074
LIBRARY 2022 6/5/2022 232.15 p1103953x
LIBRARY 2021 12/5/2021 232.88 p11785226
LIBRARY 2022 6/5/2022 233.31 p11124702
LIBRARY 2022 11/5/2022 234.82 p11805171
LIBRARY 2021 12/5/2021 234.92 p1177048x
LIBRARY 2022 9/9/2022 237.70 p11240490
LIBRARY 2022 6/5/2022 237.87 p11738595
LIBRARY 2020 7/6/2020 238.07 p11375395
LIBRARY 2021 12/5/2021 238.88 p1096678x
LIBRARY 2021 4/24/2021 240.83 p11798749
LIBRARY 2022 6/5/2022 242.98 p11274608
LIBRARY 2022 6/5/2022 244.43 p11097279
LIBRARY 2022 6/5/2022 245.14 p11799444
LIBRARY 2020 6/9/2020 247.49 p11772049
LIBRARY 2022 11/5/2022 247.57 p11076367
LIBRARY 2022 6/5/2022 248.60 p1102138x
LIBRARY 2022 9/9/2022 250.65 p11215975
LIBRARY 2022 6/5/2022 251.65 p10883332
LIBRARY 2021 11/5/2021 251.93 p1179463x
LIBRARY 2022 6/5/2022 252.99 p11401138
LIBRARY 2021 11/5/2021 254.93 p1014139x
LIBRARY 2022 9/9/2022 255.86 p11439920
LIBRARY 2022 6/5/2022 260.20 p11080838
LIBRARY 2022 9/9/2022 260.27 p11800252
LIBRARY 2022 6/5/2022 262.75 p11363423
LIBRARY 2021 12/5/2021 263.53 p11764235
LIBRARY 2022 9/9/2022 264.85 p11265905
LIBRARY 2021 11/5/2021 268.84 p11769634
2 OF 5
564
ATTACHMENT 2
LIST OF INDIVIDUAL ACCOUNTS PER FUND/SOURCE
LIBRARY 2022 9/9/2022 275.03 p11781610
LIBRARY 2022 9/9/2022 275.51 p10939611
LIBRARY 2022 11/5/2022 275.78 p11412914
LIBRARY 2022 11/5/2022 275.84 p11367489
LIBRARY 2022 6/5/2022 277.54 p11061352
LIBRARY 2022 6/5/2022 277.82 p11513275
LIBRARY 2022 6/5/2022 280.99 p11097838
LIBRARY 2020 11/29/2020 282.81 p11788185
LIBRARY 2021 11/5/2021 284.86 p11791159
LIBRARY 2022 9/9/2022 285.82 p1104651x
LIBRARY 2022 11/5/2022 286.90 p11280980
LIBRARY 2022 11/5/2022 288.12 p11717324
LIBRARY 2022 11/5/2022 290.60 p11000466
LIBRARY 2022 6/5/2022 294.27 p11755118
LIBRARY 2022 9/9/2022 294.29 p11409757
LIBRARY 2022 9/9/2022 299.82 p11794380
LIBRARY 2022 6/5/2022 300.05 p11440454
LIBRARY 2022 6/5/2022 300.84 p10969044
LIBRARY 2019 12/18/2019 301.37 p11797952
LIBRARY 2022 6/5/2022 301.64 p10342874
LIBRARY 2022 11/5/2022 302.29 p11322901
LIBRARY 2022 11/5/2022 302.71 p10865846
LIBRARY 2022 9/9/2022 305.68 p11423432
LIBRARY 2022 11/5/2022 310.85 p10493785
LIBRARY 2022 9/9/2022 314.65 p10445481
LIBRARY 2022 3/5/2022 314.70 p10971440
LIBRARY 2022 6/5/2022 315.15 p11161917
LIBRARY 2021 12/5/2021 321.95 p10068545
LIBRARY 2022 11/5/2022 325.09 p11357563
LIBRARY 2022 6/5/2022 325.89 p11257805
LIBRARY 2022 9/9/2022 328.67 p10884245
LIBRARY 2022 11/5/2022 329.42 p11790477
LIBRARY 2022 11/5/2022 330.00 p1146513x
LIBRARY 2022 6/5/2022 330.89 p11408820
LIBRARY 2022 6/5/2022 335.45 p11418060
LIBRARY 2022 11/5/2022 336.78 p11389114
LIBRARY 2022 2/18/2022 337.60 p11703714
LIBRARY 2022 11/5/2022 339.05 p11044603
LIBRARY 2022 9/9/2022 343.67 p11505138
LIBRARY 2021 11/5/2021 344.56 p11460507
LIBRARY 2022 11/5/2022 349.73 p11776808
LIBRARY 2021 8/1/2021 353.58 p1180631x
LIBRARY 2022 9/9/2022 357.80 p11385807
LIBRARY 2022 11/5/2022 360.19 p11443212
LIBRARY 2022 9/9/2022 365.24 p11159510
LIBRARY 2022 6/5/2022 367.69 p10294946
LIBRARY 2021 11/5/2021 383.92 p11793995
LIBRARY 2022 6/5/2022 386.51 p11102275
LIBRARY 2022 6/5/2022 388.74 p11279229
LIBRARY 2022 9/9/2022 391.48 p1144406x
LIBRARY 2021 11/5/2021 397.65 p11372266
LIBRARY 2021 2/20/2021 398.57 p10631185
LIBRARY 2023 12/7/2023 400.64 p11835023
LIBRARY 2022 6/5/2022 416.02 p11259607
LIBRARY 2022 6/5/2022 430.43 p11274050
LIBRARY 2023 10/14/2023 440.00 p11833452
LIBRARY 2022 11/5/2022 465.98 p11029110
LIBRARY 2023 9/10/2023 468.00 p11832575
LIBRARY 2022 6/5/2022 474.33 p11321283
LIBRARY 2022 6/5/2022 496.49 p11245359
LIBRARY 2023 7/8/2023 503.30 p11830785
LIBRARY 2022 11/5/2022 511.59 p1127699x
LIBRARY 2021 12/5/2021 515.29 p1145569x
LIBRARY 2021 12/5/2021 517.50 p11301053
LIBRARY 2023 8/17/2023 522.00 p11831868
LIBRARY 2022 9/9/2022 523.79 p10888640
LIBRARY 2023 3/12/2023 530.99 p11583605
LIBRARY 2023 8/12/2023 541.57 p11514863
3 OF 5
565
ATTACHMENT 2
LIST OF INDIVIDUAL ACCOUNTS PER FUND/SOURCE
LIBRARY 2021 12/5/2021 541.79 p10236600
LIBRARY 2023 12/5/2023 597.98 p11595413
LIBRARY 2022 9/9/2022 656.98 p10959725
LIBRARY 2022 9/9/2022 675.54 p11314308
LIBRARY 2022 11/5/2022 763.70 p11253538
LIBRARY 2021 11/5/2021 795.44 p10158856
LIBRARY 2022 9/9/2022 843.26 p10904128
LIBRARY 2021 2/6/2021 847.81 p11792577
LIBRARY 2022 9/9/2022 990.00 p11822533
LIBRARY 2022 6/5/2022 1,047.67 p11137617
LIBRARY 2022 9/9/2022 1,080.37 p11407876
LIBRARY Total 49,050.28
PLANNING & BUILDING 2014 11/13/2014 100.00 NANCY YORLENY TRE AGUILAR PLANNING & BUILDING 2014 11/18/2014 100.00 ANAYA JOSE
PLANNING & BUILDING 2014 12/1/2014 100.00 LARRY R & JOAN M TRE DREES PLANNING & BUILDING 2015 1/30/2015 100.00 BLANCA RAMIREZ PLANNING & BUILDING 2015 3/26/2015 100.00 EVA J EDWARDS PLANNING & BUILDING 2017 8/10/2017 100.00 DIAZ DIAZ
PLANNING & BUILDING 2017 9/7/2017 100.00 RONALD & AUDREY TRE TOLMAN PLANNING & BUILDING 2017 9/20/2017 100.00 DAVID A TRE TUCKER PLANNING & BUILDING 2015 12/10/2015 102.00 OLIVIA L ROCHA PLANNING & BUILDING 2015 12/16/2015 102.00 OPHER R PELED PLANNING & BUILDING 2016 6/2/2016 102.00 EDWARD A & CHRISTINE M HUDACKO PLANNING & BUILDING 2015 8/20/2015 103.30 5215 CENTRAL LLC PLANNING & BUILDING 2016 8/3/2016 104.00 DON & MARY QUINTAL PLANNING & BUILDING 2016 11/15/2016 104.00 RONALD R & CAROLYN J PICKELL PLANNING & BUILDING 2017 1/3/2017 104.00 RONALD R & CAROLYN J PICKELL PLANNING & BUILDING 2017 1/3/2017 104.00 YVONNE GARCIA
PLANNING & BUILDING 2009 4/24/2009 108.00 Helen Skipper PLANNING & BUILDING 2009 5/6/2009 108.00 WALTER E & MARJORYE N CARLSEN PLANNING & BUILDING 2011 9/12/2011 111.00 BLAINE B & LINDA L YARIS PLANNING & BUILDING 2011 11/30/2011 111.00 MARCELLA PAOLOCCI PLANNING & BUILDING 2012 3/20/2012 111.00 NORMAN LEE FONG PLANNING & BUILDING 2012 8/15/2012 111.00 TERESA VALDEZ PLANNING & BUILDING 2013 10/15/2013 111.00 STEVEN CABELLA PLANNING & BUILDING 2013 10/30/2013 111.00 LAURA L ROLEN PLANNING & BUILDING 2011 8/3/2011 122.10 RENI ALIRO ALVARADO PLANNING & BUILDING 2016 5/12/2016 128.00 CAROLINE T TRE HENDRIKS PLANNING & BUILDING 2008 7/10/2008 129.00 M I C K ENTERPRISES PLANNING & BUILDING 2008 8/15/2008 136.00 DARAN MOGHADAM PLANNING & BUILDING 2008 9/8/2008 136.00 BRITT K THORSNES PLANNING & BUILDING 2008 9/18/2008 136.00 TIMOTHY J & GARY R BIGGINS PLANNING & BUILDING 2008 12/22/2008 136.00 ANAYA ESMERALDA PLANNING & BUILDING 2015 10/29/2015 140.00 LAWRENCE CONSTRUCTION, INC.
PLANNING & BUILDING 2009 4/23/2009 148.00 MIGUEL SALAZAR PLANNING & BUILDING 2009 10/9/2009 148.00 Balmore J. Hernandez Hernandez PLANNING & BUILDING 2009 10/30/2009 148.00 RAFAEL VACA
PLANNING & BUILDING 2009 12/10/2009 148.00 JANE HAWES
PLANNING & BUILDING 2009 12/22/2009 148.00 JANE HAWES
PLANNING & BUILDING 2010 2/10/2010 148.00 WILLIE & LURINZA BEAN PLANNING & BUILDING 2010 3/2/2010 148.00 YOU LIEN CHANG PLANNING & BUILDING 2010 10/13/2010 148.00 ANTONIO NAVARRO PLANNING & BUILDING 2011 2/25/2011 148.00 MISSIONRICH DEVELOPMENT LLC PLANNING & BUILDING 2011 4/4/2011 148.00 HUNTINGTON WEST LLC PLANNING & BUILDING 2011 7/1/2011 148.00 CHRISTOPHER MINK PLANNING & BUILDING 2011 7/21/2011 148.00 ELISEO & DALILI CAMPOS PLANNING & BUILDING 2011 7/29/2011 148.00 CHRISTOPHER WILKES LEE PLANNING & BUILDING 2011 8/10/2011 148.00 JOYCE E LEWIS PLANNING & BUILDING 2011 9/1/2011 148.00 860 HARBOUR WAY LLC PLANNING & BUILDING 2011 9/12/2011 148.00 BLAINE B & LINDA L YARIS PLANNING & BUILDING 2011 10/12/2011 148.00 AMERICAN STANDARD PROPERTIES PLANNING & BUILDING 2011 11/30/2011 148.00 MARCELLA PAOLOCCI PLANNING & BUILDING 2011 12/22/2011 148.00 FORD POINT LLC PLANNING & BUILDING 2012 7/25/2012 148.00 SAMUEL TOMACINO RODRIGUEZ PLANNING & BUILDING 2012 8/15/2012 148.00 EAST BAY MUNICIPAL UTILITY DIS PLANNING & BUILDING 2012 8/15/2012 148.00 TERESA VALDEZ PLANNING & BUILDING 2012 1/10/2012 156.00 MC DOWELL CONSTRUCTION PLANNING & BUILDING 2012 1/10/2012 156.00 MC DOWELL CONSTRUCTION 4 OF 5
566
ATTACHMENT 2
LIST OF INDIVIDUAL ACCOUNTS PER FUND/SOURCE
PLANNING & BUILDING 2012 1/10/2012 157.00 MC DOWELL CONSTRUCTION PLANNING & BUILDING 2012 1/10/2012 157.00 MC DOWELL CONSTRUCTION PLANNING & BUILDING 2014 12/3/2014 175.00 CYRUS GANJIA
PLANNING & BUILDING 2015 3/26/2015 175.00 JORGE RODRIGUEZ HERRERA PLANNING & BUILDING 2015 7/1/2015 175.00 JOSUE DELEON
PLANNING & BUILDING 2008 5/16/2008 178.50 LETICIA ESTRADA NILES PLANNING & BUILDING 2008 5/27/2008 178.50 LETICIA ESTRADA NILES PLANNING & BUILDING 2008 5/5/2008 181.25 G.W.I. ROOFING & GUTTERS PLANNING & BUILDING 2008 5/12/2008 182.25 CAREY CONSTRUCTION PLANNING & BUILDING 2012 5/14/2012 187.00 ANGULO ISABEL PLANNING & BUILDING 2015 10/6/2015 195.00 VIVINT SOLAR DEVELOPER LLC PLANNING & BUILDING 2008 5/27/2008 226.00 LETICIA ESTRADA NILES PLANNING & BUILDING 2008 5/16/2008 238.00 LETICIA ESTRADA NILES PLANNING & BUILDING 2008 5/27/2008 238.00 LETICIA ESTRADA NILES PLANNING & BUILDING 2008 5/5/2008 241.00 G.W.I. ROOFING & GUTTERS PLANNING & BUILDING 2008 5/12/2008 241.00 CAREY CONSTRUCTION PLANNING & BUILDING 2011 12/21/2011 243.00 FORD POINT LLC PLANNING & BUILDING 2016 3/3/2016 245.00 JOE & HEIDI SHEKOU PLANNING & BUILDING 2016 1/8/2016 254.00 SOLARCITY
PLANNING & BUILDING 2016 3/28/2016 261.10 LA RONE T & RENE K SMITH PLANNING & BUILDING 2015 10/7/2015 265.00 UNITED RENOVATIONS SPECIALTY G PLANNING & BUILDING 2015 10/29/2015 265.00 LAWRENCE CONSTRUCTION, INC.
PLANNING & BUILDING 2017 1/5/2017 267.00 AMERICAN HOME RENEWAL INC PLANNING & BUILDING 2015 10/15/2015 287.90 GILBERTO ARANA PLANNING & BUILDING 2011 9/1/2011 291.00 860 HARBOUR WAY LLC PLANNING & BUILDING 2011 10/12/2011 291.00 AMERICAN STANDARD PROPERTIES PLANNING & BUILDING 2012 8/15/2012 291.00 EAST BAY MUNICIPAL UTILITY DIS PLANNING & BUILDING 2008 5/27/2008 297.50 LETICIA ESTRADA NILES PLANNING & BUILDING 2015 3/26/2015 350.00 JORGE RODRIGUEZ HERRERA PLANNING & BUILDING 2015 7/1/2015 350.00 JOSUE DELEON
PLANNING & BUILDING 2014 8/21/2014 355.00 SPRINT NEXTEL PLANNING & BUILDING 2010 3/10/2010 356.88 INDERJIT S & HARJEET K BAL PLANNING & BUILDING 2025 12/31/2024 373.98 REV. ALVIN/ANTIOCH BAPTIST CHURCH DICKSON PLANNING & BUILDING 2013 10/31/2013 374.00 THIRD SHOE, INC PLANNING & BUILDING 2015 12/8/2015 385.00 BLUE MOUNTAIN AIR PLANNING & BUILDING 2012 3/26/2012 528.00 Synergy Conservation Solutions PLANNING & BUILDING 2013 9/13/2013 645.00 LEVEL CONSTRUCTION PLANNING & BUILDING 2008 9/12/2008 785.00 JUAN RAMON ELIAS PLANNING & BUILDING 2014 12/3/2014 900.00 CYRUS GANJIA
PLANNING & BUILDING 2016 3/3/2016 1,225.20 JOE & HEIDI SHEKOU PLANNING & BUILDING 2008 10/10/2008 1,250.00 DANIEL & LAUREN ARI PLANNING & BUILDING 2014 4/17/2014 1,591.00 FUNDAMENTAL LLC PLANNING & BUILDING 2007 3/20/2007 1,972.29 SAFEWAY BEVERAGE PLANT PLANNING & BUILDING 2011 4/18/2011 2,264.00 FORD POINT LLC PLANNING & BUILDING 2016 3/3/2016 2,812.50 JOE & HEIDI SHEKOU PLANNING & BUILDING 2010 3/10/2010 2,940.08 LETICIA ESTRADA NILES PLANNING & BUILDING 2007 11/30/2007 3,202.39 VICTOR GARCIA PLANNING & BUILDING 2016 3/3/2016 5,216.00 JOE & HEIDI SHEKOU PLANNING & BUILDING 2019 2/28/2019 5,960.00 PG&E
PLANNING & BUILDING 2016 3/3/2016 10,432.00 JOE & HEIDI SHEKOU PLANNING & BUILDING Total 57,790.72
PORT OR RICHMOND 2020 3/31/2020 3,009.45 KEVIN P./RIGGERS LOFT WINE CO BROWN PORT OR RICHMOND Total 3,009.45
RENT CONTROL 2025 8/30/2024 270.00 PABLO GONZALEZ GONZALEZ RENT CONTROL 2021 6/30/2021 7,380.00 JASMINDER & SONIA SIKAND RENT CONTROL Total 7,650.00
Grand Total 528,822.71
TOTAL AMOUNTS UNDER $100.00 6,676.41
TOTAL TO WRITE OFF FY 2026 535,499.12
5 OF 5
567
Reso. No. _____
DocID #69195v1
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND,
CALIFORNIA, AUTHORIZING THE WRITE-OFF OF DELINQUENT AND/OR
UNCOLLECTABLE ACCOUNTS IN THE CITY OF RICHMOND, COUNTY OF
CONTRA COSTA, STATE OF CALIFORNIA
WHEREAS, pursuant to Administrative Manual-Policy Statement AP 251, Write-Off Delinquent Accounts, the Finance Department regularly reviews all accounts receivable items to determine delinquency and collectability; and to comply with federal regulations and Generally Accepted Accounting Principles (GAAP), the Finance Department writes off unpaid accounts receivables deemed uncollectible; and
WHEREAS, the Finance Department determines the accounts to be both delinquent and uncollectable, the accounts are written-off to assure that accounts receivable are not misstated, and to ensure these aged receivables do not continue to be recorded as assets; and WHEREAS, the delinquent accounts are enumerated in Attachment 1.
NOW, THEREFORE, BE IT RESOLVED that pursuant to Policy Statement AP 251, Write-Off Delinquent Accounts of the Administrative Manual of the City of Richmond, the City Council of the City of Richmond does hereby write off the delinquent and uncollectable accounts receivable items in the amounts as identified in Attachment 1 which are attached hereto and incorporated herein by this reference.
SOURCE TOTAL
RETURNED CHECKS (Var. Funds) 105,667.62
BUILDING 37,435.83
PLANNING 20,188.57
LIBRARY 49,050.28
COMMUNITY SERVICES 201,482.11
GEN. FUND FRAUD RECOVERY 121,674.71
TOTAL 535,499.12
******************
***THE CLERK’S OFFICE WILL COMPLETE THE INFORMATION BELOW**** I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting thereof held on Mmmm dd, yyyy, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
Mayor
568
Reso. No. _____
DocID #69195v1
Approved as to form:
City Attorney
State of California }
County of Contra Costa : ss.
City of Richmond }
I certify that the foregoing is a true copy of Resolution No. _____, finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on Mmmm dd, yyyy.
_______________________________________
Pamela Christian, Clerk of the City of Richmond
569
May 19, 2026
20262026
2024
Finance Department
AGENDA
REPORT
DATE: May 19, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Emily Combs, Director of Finance
Mubeen Qader, Deputy Director of Finance
Antonio Banuelos, Accounting Manager
Subject: Setting Tax Rate for the Pension Tax Override Fund for Fiscal Year 2026-27
FINANCIAL IMPACT: The tax levy on taxable real and personal property located within the City’s taxing districts is expected to yield $30.1 million for the City of Richmond’s Pension Tax Override Fund. The tax rate is unchanged from the prior year. Revenue continues to be tied to changes in the
assessed valuations of Richmond properties.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
The proposed ordinance sets the tax rate for the Pension Tax Override Fund for Fiscal Year 2026-2027 at 0.14
percent, which is unchanged from the prior fiscal year.
RECOMMENDED ACTION: INTRODUCE an ordinance (first reading) setting the tax rate for the Tax Override Pension Fund for Fiscal Year
2026-2027 at 0.14 percent – Finance Department
(Emily Combs/Mubeen Qader/ Antonio Banuelos 620-
6741).
570
May 19, 2026
20262026
2024
DISCUSSION:
The proposed ordinance is pursuant to Section 13.16.010 of the Richmond Municipal Code, which requires the City Council to annually determine and fix the rate for each Taxing District of the City.
The tax rate for the Pension Tax Override upon all taxable real and personal property assessed in the City of Richmond, County of Contra Costa, State of California, for the fiscal year beginning July 1, 2026, and ending June 30, 2027, is determined and should be set at 0.14 percent. This determined rate is unchanged from prior years and is consistent with bond covenants that require the City to charge a maximum rate of 0.14 percent. Proceeds in excess of the bond repayment requirements are applied to relieve the City of qualified pension costs paid by the City’s General Fund.
DOCUMENTS ATTACHED:
Attachment 1 – Ordinance
571
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF RICHMOND SETTING THE TAX RATE FOR THE TAX OVERRIDE PENSION FUND FOR FISCAL YEAR 2026-2027 WHEREAS, Section 13.16.010 of the Municipal Code of the City of Richmond mandates the City Council to determine and annually fix the tax rate for each revenue district of the City no later than its regular meeting in September; and WHEREAS, Article 13, Section 1b of the Constitution of the State of California permits the levy of ad valorem tax to pay the interest and redemption charges on any indebtedness approved by the voters prior to July 1, 1978.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Richmond does ordain as follows:
Section 1. The rate of City tax upon all taxable real and personal property assessed in the City of Richmond, County of Contra Costa, State of California for the Fiscal Year beginning July 1, 2026, and ending June 30, 2027, is hereby determined and fixed as follows:
FUND TAX RATE
Tax Override Pension 0.1400
Section 2. The tax for said Fiscal Year is hereby levied upon the taxable and personal property located within the Taxing Districts as noted above at said rates as hereinabove fixed
572
*****************************
First introduced at a regular meeting of the City Council of the City of Richmond held on May 19, 2026, and finally passed and adopted at a regular meeting held on May XX, 2026, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Clerk of the City of Richmond
(SEAL)
Approved:
Mayor
Approved as to form:
City Attorney
573
May 19, 2026
Finance Department
DATE: May 19, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Emily Combs, Director of Finance
Jerry Chak, Accounting Manager
Subject: Donation Acceptance Policy
FINANCIAL IMPACT: Adoption of the Donation Acceptance Policy will establish administrative and financial controls for the review,
approval, documentation, accounting, and recordkeeping
of donations accepted by the City. Implementation of the policy is not anticipated to result in a direct fiscal impact and can be administered within existing departmental
resources.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
The City does not have a written policy governing the
acceptance, administration, and use of donations,
including both monetary and in-kind donations. The City would benefit from adopting a consistent framework to
ensure that donations accepted by the City serve a valid public purpose, are administered transparently, and are recorded in accordance with applicable laws and
governmental accounting standards.
RECOMMENDED ACTION: ADOPT a resolution approving the City of Richmond Donation Acceptance Policy – Finance Department
(Emily Combs/Jerry Chak 510-620-6569).
AGENDA
REPORT
574
May 19, 2026
DISCUSSION:
The City may receive donations or proposed donations in the form of cash, goods, services, equipment, or real property from individuals, organizations, or other entities.
The City does not currently have a written policy to guide the review, approval, documentation, recording, and administration of these donations. The proposed Donation Acceptance Policy is intended to establish a uniform framework for the City’s acceptance and administration of donations (Attachment 1).
The proposed policy establishes general principles for the acceptance of donations by the City and identifies procedures for review, approval, documentation, accounting, and recordkeeping. Under the policy, the City Manager, or designee, may accept monetary and in-kind donations valued at $10,000 or less, while City Council approval is required for donations valued at more than $10,000.
The policy includes as exhibits a template Donation Acceptance Form, which is required for every donation, a template Donation Acceptance Agreement, which is required for all donations that require City Council approval, and a template donation receipt, which is required to be issued for donations with a value of $100 or greater or upon request of the donor (Attachments 2, 3, and 4).
City staff recommend that the City Council adopt a resolution approving the City of Richmond Donation Acceptance Policy. Adoption of the policy will provide the City with a consistent and transparent process for handling donations by establishing clear review and approval procedures, supporting proper valuation, accounting, and financial reporting, and strengthening documentation and record retention for audit and public transparency purposes (Attachment 5). The policy will also help reduce the risk of accepting donations that create inappropriate conditions, conflicts of interest, or unfunded obligations.
DOCUMENTS ATTACHED:
Attachment 1 – Donation Acceptance Policy
Attachment 2 – Donation Acceptance Form
Attachment 3 – Donation Acceptance Agreement
Attachment 4 – Donation Receipt
Attachment 5 – Resolution Donation Acceptance Policy
575
DONATION ACCEPTANCE POLICY
1. Purpose
The purpose of this Donation Acceptance Policy (“Policy”) is to establish guidelines for the acceptance, administration, and use of donations made to the City of Richmond to ensure that all contributions:
A. Serve a legitimate public purpose;
B. Align with the City’s mission, values, and legal obligations; and C. Do not create conflicts of interest, undue influence, or liability.
2. Definitions
Donation means a contribution made to the City without expectation of goods, services, or benefit in return. Donations may be offered in the form of monetary contributions or contributions of real or personal property. A donation may be undesignated, where the donor has placed no limitation on its use, or designated, where the donor has designated its use to a specific purpose. For purposes of this policy, a grant is not a donation.
Donor means any individual, organization, foundation, corporation, or other entity that makes a donation to the City.
Grant means funds or other resources provided to the City by a governmental agency, foundation, corporation, or other entity pursuant to an application, award, or agreement that imposes specific conditions, restrictions, performance obligations, reporting requirements, or compliance obligations on the City. Grants must be managed in accordance with the City’s Grants Management Policy.
In-Kind Donation means a non-monetary contribution of goods, materials, equipment, real property, or services provided to the City.
Monetary Donation means a contribution of cash, check, electronic funds, securities, or other financial assets.
3. Acceptance of Donations – Requirements
A. General Requirements
All donations, whether monetary or in-kind, must comply with the following requirements:
576
i. Donations must be directly related to providing City programs, services, infrastructure, or other benefits to the public. Donations shall not be used for any personal financial gain of any City elected or appointed official or any City employee. ii. The City’s acceptance of a donation must be consistent with applicable federal, state, and local laws;
iii. The City’s acceptance of a donation must not compromise the City’s integrity, independence, or decision-making;
iv. Donations must not impose unreasonable costs or liabilities on the City; v. Donations must not be conditioned on the award of contracts, regulatory approvals, or other discretionary decisions;
vi. Donations must not create a conflict of interest or the appearance of impropriety.
B. In-Kind Donations – Additional Requirements
i. In-Kind Donations of Goods and Services
The City shall consider potential costs and liabilities if a donation of personal property or a service does not include the same indemnification, insurance, bonding, or warranties that the City would normally receive through the City’s general procurement process. ii. In-Kind Donations of Real Property
Donations of real property require environmental review, where applicable, and title review and due diligence. Before accepting donations of real property, the City must consider whether the donation imposes disproportionate risk of liability or additional expenses, including but not limited to the physical condition of the property, environmental hazards, title or marketability issues, or existence of claims, liens, or encumbrances against the property.
4. Conditions and Restrictions
A. The City may accept donations with reasonable restrictions that align with the City’s goals and objectives and are in the best interest of the City.
B. The City retains discretion to decline or modify donor-imposed conditions.
C. Naming rights or recognition must be separately approved and comply with City policies.
D. Donations shall be used solely for the purposes for which they are accepted.
E. Departments receiving donations are responsible for compliance with any applicable conditions.
5. Ethical Considerations and Conflicts of Interest
A. City officials and employees must comply with all applicable conflict-of-interest laws, including the Political Reform Act of 1974.
577
B. Acceptance of a donation does not create endorsement of the donor.
C. No City officer or employee shall participate in decisions related to a donation in which they have a financial interest, as defined by applicable law.
D. Donations from parties with pending or foreseeable matters before the City shall be subject to heightened review to avoid actual or perceived undue influence.
6. Procedures
A. Review and Approval Authority
The City Manager (or designee) may accept monetary and in-kind donations having a value of $10,000 or less. City Council approval is required for monetary and in-kind donations having a value of more than $10,000. The City Manager may choose to request City Council approval of any donation.
B. Donation Acceptance Form
i. A Donation Acceptance Form shall be completed for every donation, regardless of value or type. The Donation Acceptance Form is attached hereto as Exhibit A. ii. The form shall include, at a minimum:
a. Donor information;
b. Description and value of the donation;
c. Purpose of the donation (if a designated donation);
d. Any conditions or restrictions; and
e. The receiving department.
iii. The form must be reviewed and signed in the following order:
a. Director of Finance (or designee); and
b. City Manager (or designee) or Mayor if City Council approval is required. iv. A fully executed copy of the Donation Acceptance Form shall be submitted to the Finance Department for recordkeeping.
C. Donation Acceptance Agreement
i. For all donations valued at more than $10,000 that require City Council approval, the donation shall be formalized through a written Donation Acceptance Agreement. The City Manager or City Council may require a donation acceptance agreement for a donation valued at any amount. The Standard Donation Acceptance Agreement is attached hereto as Exhibit B.
ii. The donation acceptance agreement shall be executed by:
a. The donor; and
b. The City Manager (or designee) or Mayor if City Council approval is required. iii. The donation acceptance agreement shall, at a minimum, document the nature, value, purpose, and any conditions or restrictions associated with the donation. 578
iv. The executed agreement shall be maintained by the Finance Department as part of the City’s official records.
D. Donation Receipts
i. For all donations with a value of $100 or greater, or upon request of the donor, the City shall issue a written donation receipt within 30 days of receiving the donation. A form donation receipt is attached hereto as Exhibit C.
ii. The donation receipt shall include, at a minimum:
a. The date of the donation;
b. The name of the donor;
c. The amount or description and value of the donation; d. The purpose of the donation (if a designated donation); and e. A statement that the donor received no goods or services in exchange for the donation.
iii. The Finance Department shall issue an original receipt to the donor and retain a copy for recordkeeping.
7. Accounting and Recordkeeping
A. The Finance Department shall establish and maintain official records of all donations, including monetary and in-kind contributions.
B. All donations shall be recorded in accordance with applicable governmental accounting standards and City financial policies.
C. Monetary donations shall be deposited promptly into appropriate City funds and accounts.
D. In-kind donations shall be assigned a reasonable fair market value and recorded where required.
E. The Finance Department shall retain copies of donation acceptance forms, donation acceptance agreements, donation receipts, and supporting documentation, in accordance with the City’s records retention schedule and applicable law.
F. Records related to donations are public records and shall be disclosed in accordance with the California Public Records Act unless an exemption applies.
8. Acknowledgment and Recognition
A. The City may acknowledge donors in a manner consistent with City policies.
B. Recognition must not imply endorsement or preferential treatment.
C. Anonymous donations may be accepted where appropriate. 579
9. Reservation of Rights
The City reserves the right to:
A. Decline any donation for any reason;
B. Return a donation if it later becomes inconsistent with this Policy or any other City policy; and
C. Amend this Policy at any time.
10. Effective Date
This Policy shall become effective upon adoption by resolution of City Council. 580
Exhibit A
DONATION ACCEPTANCE FORM
1. Donor Information
Name: ________________________________________________
Organization (if applicable): _______________________
Address: _____________________________________________
City/State/Zip: _____________________________________
Phone/Email: _______________________________________
2. Donation Description
Type of Donation (check one):
☐ Monetary Donation
☐ In-Kind Donation
Detailed Description:
_________________________________________________________________________________________________________ _________________________________________________________________________________________________________ _________________________________________________________________________________________________________ _________________________________________________________________________________________________________ Estimated Fair Market Value (for in-kind donations): $__________________ Amount (for monetary donations): $__________________
3. Purpose of Donation
☐ Undesignated
☐ Designated (describe purpose):
_________________________________________________________________________________________________________ _________________________________________________________________________________________________________ _________________________________________________________________________________________________________ _________________________________________________________________________________________________________
4. Conditions or Restrictions (if any)
_________________________________________________________________________________________________________ _________________________________________________________________________________________________________ _________________________________________________________________________________________________________ _________________________________________________________________________________________________________ 581
Exhibit A
5. Receiving Department
Department Name: _________________________________
Department Contact: _______________________________
6. Compliance Review
The undersigned certify that:
a. The donation serves a legitimate public purpose;
b. Acceptance complies with applicable laws and City policy; c. The donation does not create a conflict of interest or undue influence; and d. Any costs or liabilities have been evaluated and determined to be acceptable to the City.
7. Approval Routing
Director of Finance (or Designee)
Name: __________________________________________
Signature: ______________________________________
Date: ___________________________________________
Approval Authority (check one):
☐ City Manager (or Designee) – for donations ≤ $10,000
☐ City Council Approval Required – donations > $10,000
City Manager (or Designee)
Name: __________________________________________
Signature: ______________________________________
Date: ___________________________________________
Mayor (if City Council approval is required)
Name: __________________________________________
Signature: ______________________________________
Date: ___________________________________________
City Council Approval Date (if applicable): ______________________ 582
Exhibit B
DONATION ACCEPTANCE AGREEMENT
This Donation Acceptance Agreement (“Agreement”) is entered into as of ____________________, by and between the City of Richmond, a municipal corporation (“City”), and ___________________________________________________________ (“Donor”).
1. Description of Donation:
_________________________________________________________________________________________________________ _________________________________________________________________________________________________________ _________________________________________________________________________________________________________ _________________________________________________________________________________________________________ Type: ☐ Monetary ☐ In-Kind
Value: $__________________
2. Purpose of Donation
☐Undesignated
☐Designated (describe purpose):
_________________________________________________________________________________________________________ _________________________________________________________________________________________________________ _________________________________________________________________________________________________________ _________________________________________________________________________________________________________
3. Conditions and Restrictions (if any)
_________________________________________________________________________________________________________ _________________________________________________________________________________________________________ _________________________________________________________________________________________________________ _________________________________________________________________________________________________________
4. No Consideration. The Donor acknowledges that no goods, services, or preferential treatment are provided in exchange for this donation.
583
Exhibit B
5. Compliance with Law. The parties agree that the donation complies with all applicable federal, state, and local laws.
6. City Discretion. Except as expressly provided in this Agreement, the City may use the donation in any manner at its sole discretion. The Donor shall have no right or obligation to control or direct the City’s use of the donation.
7. Public Records. This Agreement, and all documentation submitted to the City related to the donation, are subject to disclosure under the California Public Records Act, unless an exemption applies.
SIGNATURES
DONOR
By: ____________________________________________
Title: __________________________________________
Date: __________________________________________
CITY OF RICHMOND
By: ____________________________________________
Title: __________________________________________
Date: __________________________________________
I hereby certify that this Contract has been approved by City Council or the City Manager.
By: ____________________________________________
CITY CLERK
Approved as to form:
By: ____________________________________________
CITY ATTORNEY
584
Exhibit C
DONATION RECEIPT
Date Issued: ______________________
Donor Information
Name: __________________________________________
Address: ________________________________________
City/State/Zip: _________________________________
Donation Information
Date of Donation: ________________________________
Type of Donation (check one):
☐Monetary Donation
☐In-Kind Donation
Description of Donation:
_________________________________________________________________________________________________________ _________________________________________________________________________________________________________ _________________________________________________________________________________________________________ _________________________________________________________________________________________________________ Estimated Fair Market Value (for in-kind donations): $__________________ Amount (for monetary donations): $__________________
Purpose of Donation (if designated):
_________________________________________________________________________________________________________ _________________________________________________________________________________________________________ _________________________________________________________________________________________________________ _________________________________________________________________________________________________________ Acknowledgment Statement
The City of Richmond acknowledges receipt of the above-described donation. No goods or services were provided to the donor in exchange for this donation.
Director of Finance
Name: __________________________________________
Signature: ______________________________________
Date: ___________________________________________
585
RESOLUTION NO. _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND
ADOPTING A DONATION ACCEPTANCE POLICY
WHEREAS, the City of Richmond ("City") receives donations from time to time in the form of monetary contributions, in-kind goods and services, and real property; and WHEREAS, the City Council desires to ensure that all donations accepted by the City serve a valid public purpose, are administered transparently, and comply with applicable laws; and WHEREAS, the City Council finds that adopting a formal Donation Acceptance Policy will promote consistency, accountability, and public trust in the acceptance and use of donations; and WHEREAS, the Donation Acceptance Policy establishes procedures for the review, approval, documentation, and accounting of donations, including requirements for Donation Acceptance Forms, Donation Acceptance Agreements, and donor receipts; and WHEREAS, the Policy includes safeguards to ensure compliance with applicable laws, including conflict-of-interest requirements and public records laws.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richmond as follows:
Section 1. Adoption of Policy
The City Council hereby adopts the Donation Acceptance Policy, attached hereto as Exhibit A.
Section 2. Compliance with Law
All donations accepted by the City shall comply with applicable federal, state, and local laws.
Section 3. Implementation
The City Manager, or designee, is hereby authorized and directed to implement the Policy and to develop any administrative procedures, forms, or guidelines necessary to carry out its purposes. ********************************************************** PASSED AND ADOPTED by the City Council of the City of Richmond at a regular meeting held on ____________, by the following vote:
586
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Mayor
ATTEST:
____________________________________
City Clerk
APPROVED AS TO FORM:
____________________________________
City Attorney
587
(May 19, 2026)
Error! Unknown document property name.
Fire Department
DATE: May 19, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Shasa Curl, City Manager
Emily Combs, Director of Finance
Aaron Osorio, Fire Chief
Subject: Designating Officials Authorized to Execute and Submit Application for Federal and State Financial Disaster
Assistance
FINANCIAL IMPACT: There is no financial impact.
PREVIOUS COUNCIL
ACTION:
December 5, 2023
STATEMENT OF THE
ISSUE:
Every three years, or as otherwise required by Cal
California Governor's Office of Emergency Services (Cal OES), the City of Richmond must provide Cal OES with
appropriate documentation designating authorized
officials responsible for submission of requests for federal and state assistance pursuant to the California Disaster Assistance Act and the federal Robert T. Stafford
Disaster Relief and Emergency Assistance Act, as
amended, and related authorities.
RECOMMENDED ACTION: ADOPT a resolution designating officials that are authorized to execute and submit applications to the
State of California Governor’s Office of Emergency
Services for state financial assistance under the
California Disaster Assistance Act and the federal Robert T. Stafford Disaster Relief and Emergency Assistance
Act – Fire Department (Shasa Curl 510-620-6512/Emily
Combs 510-620-6740/Chief Aaron Osorio 510-307-
8021).
AGENDA
REPORT
588
(May 19, 2026)
Error! Unknown document property name.
DISCUSSION:
Every three years, or as otherwise required by CAL OES, the State of California Governor’s Office of Emergency Services (Cal OES) require submission of an updated Cal OES Form 130 – Designation of Applicant’s Agent Resolution for Non-State Agencies. Form 130 designates individuals responsible for applying and signing for federal and state post disaster reimbursements and grants. Form 130 was last revised in 2023 (Resolution # 135-23) and listed the City Manager, Deputy Fire Chief, and Finance Director as the City of Richmond’s designated officials.
Cal OES has requested information, including an updated Form 130, to close out the City’s grant application related to the 2022-2023 Early Winter Storms. The City must adopt a new resolution to update Form 130 in order to remain compliant with Cal OES requirements and maintain eligibility for all open and future disasters/grant programs (Attachment 1). The new Form 130 designates the City Manager, Director of Finance, and Fire Chief as the individuals responsible for executing and submitting applications for federal and state post-disaster reimbursements (Attachment 2 and 3). Without an updated Form 130, the City of Richmond will be ineligible to receive funds from existing or future grant programs related to hazard mitigation or disaster recovery.
DOCUMENTS ATTACHED:
Attachment 1 – Resolution
Attachment 2 – OES-FPD-130
Attachment 3 – OES-FPD-012
589
DocID #68935v2
RESOLUTION NO. ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND
DESIGNATING OFFICIALS AUTHORIZED TO EXECUTE AND SUBMIT
APPLICATIONS FOR FEDERAL AND STATE FINANCIAL DISASTER
ASSISTANCE UNDER THE CALIFORNIA DISASTER ASSISTANCE ACT AND THE FEDERAL ROBERT T. STAFFORD DISASTER RELIEF AND EMERGENCY
ASSISTANCE ACT
WHEREAS, on January 3, 2023, the Director of Emergency Services of the City of Richmond proclaimed the existence of a local emergency due to heavy rain, flooding, and potential landslide; and
WHEREAS, on January 4, 2023, California Governor Gavin Newsom proclaimed a state of emergency throughout California to support the ongoing response to the 2022-2023 Early Winter Storms; and
WHEREAS, the City of Richmond has incurred significant unbudgeted costs to protect its citizens from immediate threats to lives, public health and safety during the winter storms and has requested reimbursement from State of California Governor’s Office of Emergency Services (“Cal OES”); and
WHEREAS, the main sources for disaster financial assistance are the state and federal government; these sources include Federal Emergency Management Agency (“FEMA”) Public Assistance, which is administered by Cal OES; and WHEREAS, to receive federal and state financial assistance related to the 2022-2023 Early Winter Storms, the City of Richmond is required to formally designate by resolution authorized agents to execute applications, agreements, and other actions pertaining to disaster relief with Cal OES through Form 130; and
WHEREAS, on December 5, 2023, the City Council of the City of Richmond adopted Resolution No. 135-23 authorizing the City Manager, Deputy Fire Chief, and Finance Director as the City of Richmond’s designated officials.
WHEREAS, on March 12, 2026, Cal OES has requested that the City of Richmond provide information, including an updated Form 130, to close out the 2022-2023 Early Winter Storms grant application.
NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Richmond:
1. The City Council of the City of Richmond hereby authorizes the individuals 590
DocID #68935v2
holding the position titles listed below (“Authorized Individuals”) to execute for and submit, on behalf of the City of Richmond, applications and related documents for federal and state financial disaster assistance under the California Disaster Assistance Act and the federal Robert T. Stafford Disaster Relief and Emergency Assistance Act:
a. City Manager
b. Director of Finance
c. Fire Chief
2. Upon proclamation of a disaster, the Authorized Individuals are empowered to make and issue regulations on matters reasonably related to protection of life, property, and the environment, as affected by such disaster, in the interest of public safety.
3. The Authorized Individuals are empowered to engage with the State of California Governor’s Office of Emergency Services and for all matters pertaining to such state disaster assistance including any required agreements, including but not limited to the Cal OES “Designation of Applicant’s Agent Resolution for Non-State Agencies” (Form 130). This authorization constitutes a universal resolution and shall remain effective for all open and future disasters (Exhibit A).
4. The City Council Resolution No. 135-23, adopted December 5, 2023, is hereby rescinded.
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(This section to be completed by Clerk’s Office)
I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a _________ meeting held on _____________ by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
________________________________________
Clerk of the City of Richmond
(SEAL)
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DocID #68935v2
Approved:
_______________________________
Mayor
Approved as to form:
____________________________
City Attorney
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EXHIBIT A
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DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON-STATE AGENCIES
BE IT RESOLVED BY THE OF THE
(Governing Body) (Name of Applicant)
THAT , OR
(Title of Authorized Agent)
, OR
(Title of Authorized Agent)
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the , (Name of Applicant)
a public entity established under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency Services for the purpose of obtaining federal financial assistance for any existing or future grant program, including, but not limited to any of the following:
- Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM), under - Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
- Flood Mitigation Assistance Program (FMA), under Section 1366 of the National Flood Insurance Act of 1968.
- National Earthquake Hazards Reduction Program (NEHRP) 42 U.S. Code 7704 (b) ((2) (A) (ix) and 42 U.S. Code 7704 (b) (2) (B) National Earthquake Hazards Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F, Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 115-141 - California Early Earthquake Warning (CEEW) under CA Gov Code – Gov, Title 2, Div. 1, Chapter 7, Article 5, Sections 8587.8, 8587.11, 8587.12 That the , a public entity established under the
(Name of Applicant)
laws of the State of California, hereby authorizes its agent(s) to provide to the Governor’s Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required.
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
Cal OES ID No: _____________
Rev. 10-2022 Page 1 of 4 OES-FPD-130 013-60620 City Council City of Richmond City of Richmond City of Richmond City Manager Director of Finance Fire Chief 597
Please check the appropriate box below
This is a universal resolution and is effective for all open and future disasters/grants declared up to three (3) years following the date of approval.
This is a disaster/grant specific resolution and is effective for only disaster/grant number(s):
Passed and approved this __day of , 20
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
CERTIFICATION
I, , duly appointed and of
(Name) (Title)
, do hereby certify that the above is a true and
(Name of Applicant)
correct copy of a resolution passed and approved by the (Governing Body)
of the on the day of , 20 .
(Name of Applicant)
(Signature) (Title)
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
Rev. 10-2022 Page 2 of 4 OES-FPD-130
City Council
City of Richmond City of Richmond ✔
598
Cal OES Form 130 Instructions
A Designation of Applicant’s Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted resolution is older than three (3) years from the last date of approval, is invalid, or has not been submitted.
When completing the Cal OES Form 130, Applicants should fill in the blanks on pages 1 and 2. The blanks are to be filled in as follows:
Resolution Section:
Governing Body: This is the group responsible for appointing and approving the Authorized Agents.
Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc.
Name of Applicant: The public entity established under the laws of the State of California.
Examples include: School District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego, Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California.
Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency Management Agency and the California Governor’s Office of Emergency Services regarding grants for which they have applied.
There are two ways of completing this section:
1. Titles Only: The titles of the Authorized Agents should be entered here, not their names. This allows the document to remain valid if an Authorized Agent leaves the position and is replaced by another individual. If “Titles Only” is the chosen method, this document must be accompanied by either a cover letter naming the Authorized Agents by name and title, or the Cal OES AA Names document. The supporting document can be completed by any authorized person within the Agency (e.g., administrative assistant, the Authorized Agent, secretary to the Director). It does not require the Governing Body’s signature.
2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the document, or their title changes.
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
Rev. 10-2022 OES-FPD-130 Page 3 of 4
599
Checking Universal or Disaster-Specific Box: A Universal resolution is effective for all past disasters and for those declared up to three (3) years following the date of approval. Upon expiration it is no longer effective for new disasters, but it remains in effect for disasters declared prior to expiration. It remains effective until the disaster goes through closeout unless it is superseded by a newer resolution.
Governing Body Representative: These are the names and titles of the approving Board Members.
Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the designated Authorized Agents. A minimum of three (3) approving board members must be listed. If less than three are present, meeting minutes must be attached in order to verify a quorum was met.
Certification Section:
Name and Title: This is the individual in attendance who recorded the creation and approval of this resolution.
Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the designated Authorized Agents or Approving Board Member. If a person holds two positions (such as City Manager and Secretary to the Board) and the City Manager is to be listed as an Authorized Agent, then that person could sign the document as Secretary to the Board (not City Manager) to eliminate “Self-Certification.”
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
Rev. 10-2022 Page 4 of 4 OES-FPD-130
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STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES LIST OF AUTHORIZED AGENTSOES-FPD-012 (Rev. 09-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
List of Authorized Agents
Entity Name:
Cal OES ID:
• Enter each Authorized Agent (AA) as listed on the Designation of Applicant's Agent Resolution (Cal OES 130) for Non-StateAgencies or as it appears on the Signature Authority (Cal OES 130SA) for California State Agencies.• Check box to receive electronic copies of Cal OES Notification of Obligation and/or Payment packages. (Minimum 1 AA.) • Email addresses must use an email that shares the official entity URL.
Authorized Agent Name Authorized Agent Title Email Address Email
Pkg?
•An Approved Contact may be designated by an AA to request or receive information on grant payment status. Addthem by inputting their information below. (Ex. Accounting/Admin offices) Must use an official email URL.
Approved Contact Name Approved Contact Title Email Address Email
Pkg?
Please use a second page if more space is needed.
Rev. 09-2022 OES-FPD-012
013-60620
City of Richmond Kinshasa Curl City Manager
[email protected]
Emily Combs Director of Finance
[email protected]
Aaron Osorio
Fire [email protected] Mubeen Qader Deputy Director of Finance [email protected] Nickie Mastay Deputy City Manager [email protected] Den Mark Marcelo Administrative Services Coordinator [email protected] ✔✔✔✔✔✔ 601
May 19, 2026
Fire Department
DATE: May 19, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Aaron Osorio, Fire Chief
Rico Rincon, Deputy Fire Chief
Subject: Interagency Agreement Amendment with Contra Costa County Health Services for Emergency Medical Services
Program
FINANCIAL IMPACT: The proposed $229,462 is funded by Measure H. The Fire Department budget will be increased by $229,462,
and corresponding revenue will be increased by
$229,462, resulting in no net change to the overall
budget (Fund 1007 – 10706022). No General Fund
impact is anticipated.
PREVIOUS COUNCIL
ACTION:
October 18, 2022
April 15, 2025
November 4, 2025
STATEMENT OF THE
ISSUE:
The Richmond Fire Department receives funding through
a tax measure (Measure H) passed in 1988 from the
Contra Costa County Health Services in support of the
Fire Department’s Emergency Medical Services (EMS)
program. Contra Costa County Health Services is
proposing extending the agreement, and City staff are
requesting approval of the extension to continue
receiving Measure H funding through June 30, 2027.
RECOMMENDED ACTION: ADOPT a resolution to: (1) APPROVE and AUTHORIZE the city manager, or designee to execute an amendment
to the agreement with Contra Costa County Health
Services for Emergency Medical Services Program,
extending the term of the current interagency agreement through June 30, 2027; and (2) ACCEPT and
APPROPRIATE funds in an amount not to exceed an
AGENDA
REPORT
602
May 19, 2026
additional $229,462 in Measure H funding from the
Contra Costa County Health Services, bringing the total contract payment limit to $458,924 – Fire Department
(Chief Aaron Osorio 510-307-8021/Deputy Chief Rico
Rincon 510-307-8041).
DISCUSSION:
In 1988, Contra Costa County voters passed Measure H, which provided enhancements to the Contra Costa County Emergency Medical Services (EMS) System. These funds are provided annually to fire agencies throughout the County to be used solely for emergency medical training/education, emergency and rescue equipment, and medical supplies.
Funding distributions were based on a “per engine” formula for many years. However, beginning in 2009, fire station closures began to prevent the full distribution of funds.
This created an unintended budget shortfall for impacted fire agencies. On May 14, 2013, a population-based allocation formula was adopted in an effort to support preserving fire first medical response to mitigate the reductions to fire agency funding.
On November 4, 2025, the City Council adopted Resolution 154-25 to approve and authorize the City Manager, or designee, to execute Interagency Agreement #23-551-6, and to accept Measure H funding of up to $229,462 for Fiscal Year 2025–26 (Attachment 1 and 2). The Richmond Fire Department has complied with the contract terms and has utilized Measure H funds to support several departmental programs, including:
EMS Quality Improvement Program
EMS Dispatch Quality Assurance
Medical Equipment and Supplies
EMS Certification and Training Software/Platform
Communication Equipment and Dispatch (EBRCS)
The Contra Costa County Health Services proposed a contract amendment to extend the agreement through June 30, 2027, with an additional allocation not to exceed $229,462, bringing the total contract payment limit to $458,924.
City staff recommend that the City Council adopt a resolution to (1) approve and authorize the City Manager, or designee, to execute Agreement #23-551-7, a contract amendment, extending the term of the current interagency agreement through June 30, 2027; and (2) accept and appropriate funds in an amount not to exceed an additional $229,462 in Measure H funding from the Contra Costa County Health Services, bringing the total contract payment limit to $458,924 (Attachment 3 and 4). 603
May 19, 2026
DOCUMENTS ATTACHED:
Attachment 1 – Resolution No .154-25
Attachment 2 – Contra Costa County Interagency Agreement #23-551-6 Attachment 3 – Resolution
Attachment 4 – Contra Costa County Interagency Agreement #23-551-7 604
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607
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609
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611
612
613
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615
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617
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627
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RESOLUTION NO. ________
RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA,
AUTHORIZING THE EXTENSION OF THE INTERAGENCY AGREEMENT
BETWEEN THE CITY OF RICHMOND AND CONTRA COSTA COUNTY HEALTH SERVICES THROUGH JUNE 30, 2027, AND THE ACCEPTANCE AND
APPROPRIATION OF FUNDS IN SUPPORT OF THE FIRE DEPARTMENT’S PREHOSPITAL EMERGENCY MEDICAL SERVICES PROGRAM.
WHEREAS, the Contra Costa County Health Services Emergency Medical Services (“EMS”) Division appropriated monies through Measure H pursuant to Agreement #23-551-6 (“Interagency Agreement”) with the City of Richmond Fire Department to support first responder Emergency Medical Services program; and
WHEREAS, on November 4, 2025, the City Council of the City of Richmond adopted resolution 154-24 authorizing the City Manager to execute the Interagency Agreement for a term commencing July 1, 2025 and ending June 30, 2026, and to accept and appropriate Measure H funding of up to $229,462; and
WHEREAS, the Contra Costa County Health Services EMS Division proposed Agreement #23-551-7, an amendment to the Interagency Agreement to extend the term through June 30, 2027, and to appropriate an additional $229,462, increasing the total contract payment limit to $458,924.
WHEREAS, the City of Richmond Fire Department, with written approvals from the EMS Agency Director and Department Fire Chief, shall allow the Contra Costa County Health Services EMS Division to deduct from the annual distributions any costs associated with the EMS agency acquisition or contracting for equipment, services, or technology that directly benefits the Fire Department; and
WHEREAS, the City of Richmond desires to extend the Interagency Agreement and accept the additional funds allocated by the Contra Costa County Health Services EMS Division in the amount of $229,462, increasing the total contract payment limit to $458,924,and approve Agreement #23-551-7 in its entirety.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Richmond:
1. The City Council authorizes the City Manager, or designee, to execute Agreement #23- 551-7, a contract amendment, to extend the current Interagency Agreement through June 30, 2027.
629
2. The City Council hereby accepts the allocation of an additional $229,462, increasing the total contract payment limit to $458,924, from the Contra Costa County Health Services Emergency Medical Services Division.
3. The City Council authorizes the appropriation of funds towards program expenditures under Fund 1007, Org 10706022.
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(This section to be completed by Clerk’s Office)
I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a _________ meeting held on _____________ by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
________________________________________
Clerk of the City of Richmond
(SEAL)
Approved:
_______________________________
Mayor
Approved as to form:
____________________________
City Attorney
630
Form L-9 (Page 1 of 1)
Contra Costa County CONTRACT AMENDMENT/EXTENSION Number 23-551-7 Standard Form L-9 AGREEMENT Fund/Org # As Coded
Revised 2014 (Purchase of Services - Long Form) Account # As Coded Other #
1. Identification of Contract to be Extended.
Number: 23-551-6
Effective Date: July 1, 2025
Department: Health Services — Emergency Medical Services Subject: Interagency Agreement between Contra Costa County and Agency named below for prehospital emergency medical first responder services
2. Parties. The County of Contra Costa, California (County), for its Department named above, and the following named Contractor mutually agree and promise as follows:
Contractor: CITY OF RICHMOND FOR ITS FIRE DEPARTMENT (“FIRE DEPARTMENT” OR “AGENCY”)
Capacity: A Municipal Government
Address: 440 Civic Center Plaza, 2nd Floor, Richmond, California 94804
3. Amendment Date. The effective date of this Amendment/Extension is June 30, 2026.
4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the “Amendment Specifications” attached hereto which are incorporated herein by reference.
5. Extension of Term. The termination date of the above described Contract is hereby extended from June 30, 2026 to a new termination date of June 30, 2027, unless sooner terminated as provided in said contract.
6. Payment Limit Increase. The payment limit of the above described Contract is hereby increased by $229,462, from $229,462 to a new total Contract Payment Limit of $458,924.
7. Signatures. These signatures attest the parties’ agreement hereto:
COUNTY OF CONTRA COSTA, CALIFORNIA
BOARD OF SUPERVISORS
By
Chair/Designee
ATTEST: Clerk of the Board of Supervisors
By XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
Deputy
CONTRACTOR
Signature A
Name of business entity:
City of Richmond for its Fire Department
By
(Signature of individual or officer)
(Print name and title A, if applicable)
Signature B
Name of business entity:
City of Richmond for its Fire Department
By
(Signature of individual or officer)
(Print name and title B, if applicable)
Note to Contractor: For corporations (profit or nonprofit) and limited liability companies, the contract must be signed by two officers. Signature A must be that of the chairman of the board, president, or vice-president; and Signature B must be that of the secretary, any assistant secretary, chief financial officer or any assistant treasurer (Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as set forth on form L-2.
Docusign Envelope ID: F141880C-F0AA-4E46-9745-72AC000D0F47 631
Form L-2 (Page 1 of 1)
Contra Costa County ACKNOWLEDGMENTS/APPROVALS Number 23-551-7 Standard Form L-2 (Purchase of Services – Long Form)
Revised 2014.2
ACKNOWLEDGMENT
STATE OF CALIFORNIA )
)
COUNTY OF CONTRA COSTA )
On ____________________(Date), before me, _______________________________(Name and Title of the Officer), personally
appeared______________________________________________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS MY HAND AND OFFICIAL SEAL
______________________________________
Signature of Notary Public
Place Seal Above
ACKNOWLEDGMENT (by Corporation, Partnership, or Individual) (Civil Code §1189)
APPROVALS
RECOMMENDED BY DEPARTMENT FORM APPROVED COUNTY COUNSEL
County Counsel approval not required
By: By: per September 12, 2006 Board Order
Designee Deputy County Counsel
APPROVED: COUNTY ADMINISTRATOR
By:
Designee
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
Docusign Envelope ID: F141880C-F0AA-4E46-9745-72AC000D0F47 632
AMENDMENT SPECIFICATIONS
Number: 23-551-7
Initials:___________ _____________
Contractor County Dept.
In consideration of Contractor’s agreement to provide additional services under the Contract identified herein, County agrees to increase the Payment Limit and extend the term of the Contract. County and Contractor agree therefore to amend said Contract as set forth below while all other parts of the Contract remain unchanged and in full force and effect.
1. Modification of Payment Provisions.. Payment Provision, Paragraph 1.d. is hereby deleted in its entirety and replaced with a new subparagraph d. to read as follows:
“[X] d. Subject to an annual payment limits not to exceed $229,462 for the period from July 1 through June 30 of each year, County will pay Contractor in an amount not to exceed $458,924 through June 30, 2027, under this Contract.”
In addition, the Fire District shall allow the EMS Agency to deduct from its Measure H annual distributions any costs associated with the EMS Agency’s acquisition or contracting for equipment, services or technology that directly benefits Fire District. Any deductions performed will have written approvals from the EMS Agency Director and District Fire Chief.” Docusign Envelope ID: F141880C-F0AA-4E46-9745-72AC000D0F47 633
May 5, 2026
Fire Department
DATE: May 5, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Wildfire Preparedness Ad Hoc Committee:
Aaron Osorio, Fire Chief
Daniel Chavarria, Director of Public Works
Shannon Moore, Interim City Attorney
Subject: Wildfire Preparedness Ad Hoc Committee
Recommendations
FINANCIAL IMPACT: Receipt of the Wildfire Preparedness Ad Hoc Committee presentation does not require an immediate expenditure
of funds. However, implementation of the Committee’s
recommendations may result in future costs, including
contracting for vegetation management services,
establishment of a Resident Assistance Program, and
ongoing vegetation management in wildfire hazard
zones. Should the City Council direct staff to proceed, these costs will be brought forward for Council
consideration and appropriation through future budget
actions.
PREVIOUS COUNCIL
ACTION:
January 21, 2025
STATEMENT OF THE
ISSUE:
The Wildfire Preparedness Ad Hoc Committee
(“Committee”) was established by the City Council to
review and discuss the City’s current wildfire
preparedness and mitigation efforts. The Committee was
tasked with developing proposals for budget and
resource allocation to enhance wildfire preparedness, as well as providing recommendations for updates to the
Richmond Municipal Code (RMC). The Committee now
returns to the City Council to present its findings and recommendations.
AGENDA
REPORT
634
May 5, 2026
RECOMMENDED ACTION: RECEIVE a written presentation from the Wildfire Preparedness Ad Hoc Committee; PROVIDE
DIRECTION to staff on the City Council’s preferred
recommendation to improve the City’s wildfire
preparedness and mitigation efforts during the budget
checklist on proposed appropriations; and
ACKNOWLEDGE the disbanding of the Wildfire
Preparedness Ad Hoc Committee – Wildfire
Preparedness Ad Hoc Committee (Chief Aaron Osorio
510-307-8021).
DISCUSSION:
On January 21, 2025, the City of Richmond established the Wildfire Preparedness Ad Hoc Committee (“Committee”), including Councilmember Brown (District 1) Councilmember Zepeda, (District 2), Councilmember Bana (District 4). The Committee was formed to provide a forum for City Councilmembers and staff to review existing wildfire preparedness and mitigation efforts, identify gaps, and develop recommendations for consideration by the City Council. The Committee is composed of Councilmembers and staff from the Fire Department, Public Works, and the City Attorney’s Office.
The Committee first met on February 12, 2025, and held a total of six meetings through January 2026. The key topics discussed included:
Defensible Space Inspection Program and Compliance
Application of the Richmond Municipal Code (RMC) to non-compliant parcels o Appeal timelines
o Administrative warrant process
o Abatement process
o Fines and liens
Vegetation Management and Grazing
Development of a home hardening assistance program (Zone 0) In light of these discussions, the Committee developed recommendations to address identified gaps in wildfire preparedness and mitigation.
Recommendation # 1
Direct the City Attorney’s Office to evaluate the current appeal process for enforcement of defensible space violations under the Richmond Municipal Code (RMC), including whether timelines can be shortened for parcels located within the Local Responsibility Area (LRA) and City’s designated wildfire hazard zones. The existing appeal process in the City takes approximately 6–9 months before abatement occurs. This lengthy process poses a fire and life safety risk, as non-compliance with defensible space requirements must be addressed in a timely manner.
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May 5, 2026
Recommendation # 2
Direct City staff to establish an on-call contract for vegetation management services to be utilized on parcels within wildfire hazard zones that refuse to abate vegetation hazards and/or comply with defensible space requirements through the use of administrative warrant. In addition, City staff must also determine whether the Fire Department or Public Works Department will be the project manager to execute and administer the service contract.
Recommendation # 3
Direct City staff to establish a Resident Assistance Program to support home hardening and defensible space treatments within 0–30 feet of structures, with priority given to hazards within 5 feet (Zone 0). The program will be a one-year pilot, with the potential to extend for an additional two years to align with the City’s Zone 0 implementation timeline.
The Committee recommends that the Resident Assistance Program receive an initial funding allocation of $100,000, with future funding levels to be evaluated at a later date if the program is extended. The program will be available to homes located in the in the Very High Fire Hazard Severity Zone (VHFHSZ) and will provide up to $2,500 per parcel for eligible applicants. Based on the proposed funding level, the program could support approximately 40 parcels per year.
There are currently 1599 parcels designated as VHFHSZ. To prioritize and direct resources to residents with the highest need, eligibility for the Resident Assistance Program is limited to applicants who meet one of the following criteria:
Age 65 or older
Physical disability
Financial limitations: See Table 1 for Income Limits
Table 1: California Department of Housing and Community Development (HCD) State Income Limit1 Household Size 1 resident 2 residents 3 residents 4 residents Income (at or below) $87,500 $100,050 $112,550 $125,050 As previously discussed, the Resident Assistance Program aims to assist eligible applicants in complying with Zone 0 requirements. The following are examples of qualifying projects that eligible applicants may apply:
Removal of dead vegetation, including plants, grass, and debris Pruning and thinning of tree branches
Hazardous tree removal
1 Household income limits are based on the current California Department of Housing and Community Development (HCD) State Income Limits. Applicants must be at or below the income limits to qualify for the Resident Assistance Program.
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May 5, 2026
Hardscaping (i.e., replacing combustible bark/mulch with pavers, gravel, or rock Replacing combustible fencing or gates within five (5) feet of structures Installing fire-resistant vents and gutter covers
Modifying eaves to be fully enclosed
Other work that will substantially increase the safety of a building in the event of wildfire, as determined by the Fire Code Official on a case-by-case basis The project approval and project completion will be verified by the Fire Prevention Services Division.
Recommendation # 4
Allocate funds and direct City staff to maintain an annual grazing contract for vegetation management within the wildfire hazard zones. The Fire Department and Public Works have identified approximately 211 acres within the City as suitable for managed grazing to reduce fuel loads and support wildfire mitigation efforts. The total estimated cost to maintain this program is $250,000 annually. Public Works has budgeted $200,000 for Fiscal Year 2026–27, pending approval as part of the City’s overall budget. An additional $50,000 will therefore be required to fully fund and maintain the program at the established level of service.
Recommended Action
City staff recommend that the City Council receive the presentation from the Wildfire Preparedness Ad Hoc Committee and provide direction on its preferred recommendations to improve wildfire preparedness and mitigation efforts. The Committee further recommends that the Mayor recognize that the presentation fulfills the Committee’s original purpose and acknowledges its disbanding.
DOCUMENTS ATTACHED:
Attachment 1 – Wildfire Preparedness Ad Hoc Presentation 637
May 5, 2026
Fire Chief Aaron
Osorio
Wildfire Preparedness Ad-Hoc
Recommendations
DRAF
T
638
1. Purpose of the Wildfire Preparedness Ad Hoc and Background
2. Wildfire Preparedness Ad Hoc Membership/Participants
3. Meeting Structure and Topics
4. Recommendations
5. Questions
Presentation Overview
2 DRA
FT
639
• Wildfire Preparedness Ad-Hoc at January 21, 2025, City Council meeting
• To establish an ad-hoc committee of councilmembers and staff to discuss current wildfire preparedness and mitigation measures, identify gaps that need to be addressed to improve wildfire preparedness, and report back to city council on recommendations to address those gaps
Purpose of the Ad Hoc Committee
3 640
• Richmond Council Members
Councilmembers Soheila Bana, Jamelia Brown, Cesar Zepeda • City Staff
Fire: Fire Chief Aaron Osorio and Fire Inspector Noah Brownlow Public Works: Director Daniel Chavarria, Assistant Deputy Director Darin Fitzpatrick, and Parks Superintendent Jason Lacey
City Attorney’s Office: City Attorney Shannon Moore
Committee Participants
4 641
• Convened first meeting on February 12, 2025
• 6 meetings from February 2025 through January 2026
• Topics:
– Defensible Space Inspection Program and compliance
– Application of RMC to non-compliant parcels
• Appeal timeline
• Administrative warrant process
• Abatement process
• Fine or Lien
– Vegetation Management and Grazing
– Development of home hardening assistance program (Zone 0) Committee Meetings
5 642
• Direct the City Attorney’s Office to assess the current appeal process for enforcement of defensible space code violations outlined in the Richmond Municipal Code to determine if the timeline can be shortened for parcels located within wildfire hazard zones as determined by the state and the city. • Current appeal process could take 6-9 months before abatement occurs • Non-compliance with defensible space ordinance poses a fire and life safety risk which must be addressed in a timely manner
Recommendation
#1
6 643
• Direct staff to establish an on-call contract for vegetation management services which can be utilized on parcels in the wildfire hazard zones that refuse to abate vegetation hazards and/or refuse to comply with defensible space ordinance
• Will determine if this contract best fits under Public Works or Fire • Administrative warrant required
• Fine or lien to recover cost
Recommendation #2
7 644
• Direct staff to establish a Resident Assistance Program to assist with home hardening and defensible space treatments located between 0 and 30 feet of structures, with priority given to hazards within 5 feet (Zone 0) • Recommend initial $100K allocation and evaluate use for future allocations • Homes only located in the Very High Fire Hazard Severity Zone • Provide up to $2,500 per parcel for
qualifying applicants
• $100K ÷ $2,500 = 40 parcels/year
Recommendation
#3
FHSZ PRIVATE
MODERATE 603
HIGH 557
VERY HIGH 1599
TOTAL 2779
8 645
• Assistance eligibility based on meeting one of the following criteria:
– Age 65 or older
– Physical disability
– Financial limitations: Household income limits are based on the current California Department of Housing and Community Development (HCD) State Income Limits and are used to determine eligibility for financial assistance
Recommendation #3
Continued
9 646
• Assist in complying with Zone 0 requirements
• Examples of qualifying projects:
– Removal of dead vegetation, including plants, grass, and debris – Pruning and thinning of tree branches
– Hazardous tree removal
– Hardscaping, i.e., replacing combustible bark/mulch with pavers, gravel, or rock
– Replacing combustible fencing or gates within 5 feet of structure – Install fire-resistant vents and gutter covers
– Modifications so eaves are enclosed
– Other work that will substantially increase the safety of a building in the event of wildfire, as determined by the Fire Code Official on a case-by-case basis Recommendation #3
Continued
10 647
• Project approval and project completion would be verified by the Fire Prevention Division
• One year pilot program, with potential to extend additional two years to algin with Zone 0 implementation timeline
Recommendation #3
Continued
11 648
• Allocate funds and direct staff to maintain an annual grazing contract for the purpose of vegetation management in the wildfire hazard zones • Public Works and Fire have identified approximately 211 acres within the city that could be grazed
• Public Works estimate of $250K per fiscal year to maintain program – Currently budgeted $200K for FY 26/27
Recommendation
#4
12 649
Request Mayor Martinez to recognize that the presentation of recommendations to the council officially concludes the original purpose of the committee and acknowledge the disbanding of the Wildfire Preparedness Ad Hoc Committee.
Recommendation to Disband
Committee
13 650
Wildfire Preparedness Ad-Hoc
Recommendations
Questions?
14 651
May 19, 2026
Human Resources
DATE: May 19, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Nickie Mastay, Deputy City Manager, Internal Services Sharrone Taylor, Director of Human Resources
Subject: Annual Compensation Adjustment for the City Clerk FINANCIAL IMPACT: The compensation adjustment will increase the City Clerk’s base salary by approximately $11,472 annually
(for a new estimated base salary of ~$240,931.65). The
salary increase can be absorbed in the budget of the
City Clerk’s Department (Account String:01141013-
400001)
PREVIOUS COUNCIL
ACTION:
May 21, 2024
May 25, 2025
STATEMENT OF THE
ISSUE:
Approval by the City Council in an open session is
required to authorize compensation for the City Clerk.
RECOMMENDED ACTION: APPROVE a five percent (5%) salary adjustment for the City Clerk effective March 2, 2026, in accordance with
the IFPTE Local 21 Executive Management
Memorandum of Understanding Section 6.4D – Human
Resources Department (Nickie Mastay/Sharrone Taylor
510-620-6602).
AGENDA
REPORT
652
May 19, 2026
DISCUSSION:
On March 12, 2026, the City Council received a report detailing the City Clerk's achievements and future objectives. The report also outlined instructions for conducting an annual evaluation of the City Clerk. According to the International Federation of Professional and Technical Engineers (IFPTE) Local 21 Memorandum of Understanding Section 6.4.D, the City Clerk is entitled to an automatic five percent (5%) salary increase due to the evaluation not being conducted within sixty days of the City Clerk's anniversary date.
City staff are therefore seeking approval from the City Council for the City Clerk's annual merit increase. The adjustment will be retroactive to March 2, 2026, increasing the City Clerk's base salary from ~$229,458.72, annually to ~$240,931.65 annually, reflecting a five percent increase. This adjustment falls within the currently approved salary range for the position of City Clerk. Upon approval, staff will process the personnel action and implement the salary increase.
The City Clerk's total compensation, which includes base salary and dollar-cost benefits, amounts to approximately $318,770.65 annually.
Compensation Components Amount
Base Salary ~$240,931.65
Car Allowance $4,200
Benefits Package (medical, dental, vision, etc.) ~$29,042 CalPERS (Normal Cost + Unfunded Liability) ~$44,597
Total Estimated Annual Compensation ~$318,770.65
DOCUMENTS ATTACHED:
None.
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May 19, 2026
City Clerk's Office
City Attorney’s Office
City Manager’s Office
DATE: May 19, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Pamela Christian, City Clerk
Shannon Moore, City Attorney
Shasa Curl, City Manager
Subject: Ad-Hoc Committee to Amend City Council Rules of Procedure and Order
FINANCIAL IMPACT: There is no direct increase in fiscal impact associated with the recommended action, and the aim is to increase efficiency, which will decrease fiscal impact.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
The City Council is required to periodically review and update its Rules of Procedure to ensure compliance with applicable law, including the Ralph M. Brown Act, and to improve the efficiency, transparency, and orderliness of the City Council meetings.
RECOMMENDED ACTION: REQUEST that Mayor Eduardo Martinez appoint a City Council ad hoc committee to work with the City Clerk,
City Attorney, and City Manager to develop proposed
amendments to the City Council Rules of Procedure and
Order and other operational refinements to improve
efficiency, for consideration by the full City Council within 60 days of the committee’s appointment - City Clerk’s
Office/City Attorney’s Office/City Manager’s Office
(Pamela Christian 510-620-6513/Shannon Moore 510-
620-6509/Shasa Curl 510-620-6512).
AGENDA
REPORT
654
May 19, 2026
DISCUSSION:
The City Council originally adopted its Rules of Procedure by Resolution No. 61-13, effective June 18, 2013. The Rules have been amended periodically, most recently on September 23, 2025. Pursuant to the Rules, the City Council conducts a review in March of each even-numbered year to evaluate necessary updates and improvements The proposed ad-hoc committee would be responsible for reviewing the current Rules of Procedure and Order and recommending amendments.
Committee tasks would include, but are not limited to:
Improving efficiency and time management
Strengthening public participation procedures and transparency Ensuring compliance with the Brown Act
Updating standards of decorum and removing outdated language Approval of this item would authorize the formation of an ad-hoc committee by the Mayor to conduct a comprehensive review of the existing Rules of Procedure and Order and recommend revisions necessary to ensure compliance with the Brown Act and current City ordinances, and other operational refinements to improve efficiency, for consideration by the full City Council within 60 days of the committee’s appointment.
DOCUMENTS ATTACHED:
None.
655
May 19, 2026
Mayor's Office
DATE: May 19, 2026
TO: Members of the City Council
FROM: Mayor Martinez
Subject: Appointment of Darcy A. Wheeler to the Richmond Fund for Children and Youth Oversight Board
FINANCIAL IMPACT: There is no financial impact associated with this item.
PREVIOUS COUNCIL
ACTION:
N/A
STATEMENT OF THE
ISSUE:
Darcy A. Wheeler is applying to serve on the Richmond
Fund for Children and Youth Oversight Board.
RECOMMENDED ACTION: APPOINT Darcy A. Wheeler to the Richmond Fund for Children and Youth Oversight Board to a vacant seat with a term ending December 2, 2027 – Mayor’s Office
(Mayor Eduardo Martinez 510-620-6503).
DISCUSSION:
Darcy A. Wheeler is being recommended for appointment to the Richmond Fund for Children and Youth Oversight Board. They are a dedicated and community-minded AGENDA
REPORT
656
May 19, 2026
individual with a strong interest in civic engagement and the arts. While still building their range of experiences, they are a quick learner who strives to contribute meaningfully and offer thoughtful perspectives. They have a background in both visual and performing arts in Richmond, having interned at the Richmond Art Center where they worked in the archives and gained insight into the city’s artistic history, and have been a diploma student at the East Bay Center for the Performing Arts for two years.
Their involvement extends to leadership and extracurricular activities, including serving as a student ambassador, participating in their school’s tennis team, contributing to a cancer patient support club, and engaging in student council efforts. As a lifelong Richmond resident, they are deeply connected to their community and are motivated to serve on the Oversight Board to expand their leadership experience and actively contribute to improving their city.
DOCUMENTS ATTACHED:
Attachment 1 – Darcy A. Wheeler’s redacted application
657
658
659
660
661
662
663
664
May 19, 2026
Mayor's Office
DATE: May 19, 2026
TO: Members of the City Council
FROM: Mayor Martinez
Subject: Appointment of Aleena Ornelas to the Richmond Youth Council
FINANCIAL IMPACT: There is no financial impact associated with this item.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
Aleena Ornelas is applying to serve on the Richmond
Youth Council.
RECOMMENDED ACTION: APPOINT Aleena Ornelas to the Richmond Youth Council to fill a vacated seat, for a term ending December 31, 2027 – Mayor’s Office (Mayor Eduardo Martinez 510-
620-6503).
DISCUSSION:
Aleena Ornelas is recommended for appointment to the Richmond Youth Council. She is a dedicated member of the Richmond Fire Youth Academy, where she has participated for four years in community workouts and service activities that support AGENDA
REPORT
665
May 19, 2026
youth development and civic engagement. She currently serves in a leadership capacity as an administrator for YouthWORKS, further demonstrating her commitment to youth empowerment and community involvement.
Ms. Ornelas has maintained a strong academic record, earning a 3.6 GPA or higher and remaining on the honor roll since 7th grade. She is also actively engaged in extracurricular activities, including her school’s Student Ambassadors Club, Latino Club, and Medical Club, reflecting a broad commitment to leadership, cultural engagement, and service-oriented interests.
DOCUMENTS ATTACHED:
Attachment 1 – Aleena Ornelas’s redacted application
666
667
(insert date of meeting)
Mayor's Office
DATE: May 19, 2026
TO: Members of the City Council
FROM: Mayor Martinez
Subject: Appointment of Cameron Smith to the Design Review Board
FINANCIAL IMPACT: There is no financial impact.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
Cameron Smith is applying to serve on the Design
Review Board.
RECOMMENDED ACTION: APPOINT Cameron Smith to the Design Review Board to a vacant seat with a new term ending March 17, 2028 –
Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
DISCUSSION:
Cameron Smith is passionate about building and enjoys learning about all aspects of the field, including how projects begin and develop. He works as a Construction AGENDA
REPORT
668
(insert date of meeting)
Superintendent at C. Overaa & Co. and earned a B.S. in Construction Management from California State University, East Bay in 2020. He is interested in using this opportunity to combine his professional experience and personal interests with service to the community, while also learning more about local government and civic engagement.
DOCUMENTS ATTACHED:
Attachment 1 – Cameron Smith’s redacted application
669
670
May 19, 2026
Mayor's Office
DATE: May 19, 2026
TO: Members of the City Council
FROM: Mayor Martinez
Subject: Reappointment of Samantha Torres to the Recreation and Parks Commission
FINANCIAL IMPACT: There is no financial impact.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
Samantha Torres is reapplying to serve on the
Recreation and Parks Commission.
RECOMMENDED ACTION: REAPPOINT Samantha Torres to the Recreation and Park Commission to a vacant seat with a new term
ending October 26, 2029 – Mayor’s Office (Mayor
Eduardo Martinez 510-620-6503).
DISCUSSION:
Commissioner Samantha Torres has been a dedicated member of the Recreation and Parks Commission since December 2022. She is now seeking reappointment for another term, reaffirming her ongoing commitment to advancing community interests in local parks, recreational programs, and essential community services. As both a mother and a youth soccer leader, Samantha is deeply invested in the well-being of the community. Her passion extends to actively participating in the planning and management of public resources, with the goal of improving the quality of life for AGENDA
REPORT
671
May 19, 2026
residents. She advocates for safe parks, high-quality recreational programs, and equitable access to facilities and resources.
Samantha Torres works as a teacher within the West Contra Costa Unified School District (WCCUSD). In addition to her professional responsibilities, she serves as the President of the Richmond United Soccer Club Board and as Vice-President of the Alameda Contra Costa Youth Soccer League.
DOCUMENTS ATTACHED:
Attachment 1 – Samantha Torres’s redacted application
672
673
May 19, 2025
Mayor's Office
DATE: May 19, 2026
TO: Members of the City Council
FROM: Mayor Eduardo Martinez
Subject: Expansion of the Macdonald Avenue Corridor Task Force Membership
FINANCIAL IMPACT: There is no financial impact on receiving this item.
PREVIOUS COUNCIL
ACTION:
September 23, 2025
STATEMENT OF THE
ISSUE:
As the Task Force begins its work, it is recommended a
phased expansion of membership to support broader
participation, ensure representation across key sectors, and prepare for the development of bylaws and long-term governance structures. Adding four additional
stakeholder seats at this stage will support a more
balanced, community-driven process and strengthen the
Task Force’s ability to produce actionable
recommendations.
RECOMMENDED ACTION: APPROVE the addition of four (4) new stakeholder positions to the Macdonald Avenue Corridor Task Force
which will be filled through the standard boards and
commissions process—Mayor’s Office (Eduardo Martinez
(510-620-6502).
AGENDA
REPORT
674
May 19, 2025
DISCUSSION:
The Macdonald Avenue Corridor Task Force was created to convene stakeholders and decision-makers to identify priorities, coordinate revitalization efforts, and develop a set of recommendations for the City Council. As the Task Force moves into its next phase, expanding membership will help ensure that its work is informed by a wider range of resident, business, property-owner, and institutional perspectives.
This phased expansion is an intentional step toward building a stable governance structure. The Task Force will be drafting bylaws, clarifying membership categories, and outlining expectations for participation. Adding four (4) new stakeholder seats now allows these voices to shape that foundational work rather than being brought in after major decisions have been made.
The four (4) new seats will be open to applicants who live, are business owners, or own property within the Macdonald Avenue Corridor or who otherwise demonstrate a clear connection to and stake in the area’s revitalization. Applicants will apply through the standard Boards and Commissions process, and the Mayor’s Office will conduct the standard review and appointment process.
All appointments will return to the City Council for confirmation, following the same procedures used for other City boards, commissions, and advisory bodies. 675
May 19, 2026
Mayor's Office
DATE: May 19, 2026
TO: Members of the City Council
FROM: Mayor Eduardo Martinez
Subject: Recognizing National Public Works Week May 17-23, 2026
FINANCIAL IMPACT: Recognizing National Public Works Week May 17-23, 2026
PREVIOUS COUNCIL
ACTION:
N/A
STATEMENT OF THE
ISSUE:
National Public Works Week is May 17-23, 2026.
RECOMMENDED ACTION: PROCLAMATION recognizing National Public Works Week May 17-23, 2026, acknowledging the work of
public works staff and their ongoing commitment to
maintaining and improving the City’s critical infrastructure and public services – Mayor Eduardo Martinez (510-620-
6503).
AGENDA
REPORT
676
May 19, 2026
DISCUSSION:
National Public Works Week is observed annually to highlight the important role public works professionals play in maintaining and improving the infrastructure that communities rely on every day. These professionals are responsible for the planning, construction, operation, and maintenance of essential public systems, including roads, water and sewer systems, parks, facilities, and other critical city infrastructure.
In the City of Richmond, public works staff play a vital role in ensuring public safety, supporting mobility, and enhancing the overall quality of life for residents. Their work is often behind the scenes but directly impacts the reliability, safety, and sustainability of city services.
This proclamation recognizes and expresses appreciation for the dedication, expertise, and service of public works employees who continue to support the City’s infrastructure and long-term resilience.
DOCUMENTS ATTACHED:
Attachment 1 – Proclamation recognizing May 17-23 as National Public Works Week. 677
Mayor Eduardo Martinez
City of Richmond
May 19, 2026
Proclamation Declaring May 17–23, 2026,
as National Public Works Week in the City of Richmond
WHEREAS, 2026 marks the 66th annual National Public Works Week, sponsored by the American Public Works Association, with the theme “Rooted in Service, Powered by Community”—a celebration of the individuals who serve our communities with purpose and dedication, making a lasting impact through their work and presence; and WHEREAS, public works professionals focus on infrastructure, facilities, and services that are of vital importance to sustainable and resilient communities and to public health, high quality of life, and well-being of the people of Richmond, California; and WHEREAS, these infrastructure, facilities, and services could not be provided without the dedicated efforts of public works professionals, who are engineers, managers, and employees at all levels of government and the private sector, who are responsible for rebuilding, improving, and protecting our nation’s transportation, water supply, water treatment and solid waste systems, public buildings, and other structures and facilities essential for our citizens; and
WHEREAS, it is in the public interest for the citizens, civic leaders, and children in Richmond to gain knowledge of and maintain an ongoing interest and understanding of the importance of public works and public works programs in their respective communities; and WHEREAS, the hardworking professionals of Richmond’s Public Works Department enhance public safety and improve quality of life through a wide range of services, including clearing illegal dumping; maintaining and repairing city vehicles; keeping streetlights and traffic signals operational; maintaining and cleaning public buildings; caring for parks, landscaped areas, and urban forests; paving and preserving city streets; and managing street signage and roadway markings; and
WHEREAS, the City's public works efforts are further supported by Engineering, Water Resources, and Transportation staff, who design and deliver infrastructure projects; oversee construction and permitting; ensure reliable sewer, stormwater, and drainage services; promote sustainability and environmental resilience; and enhance mobility and safety through transportation planning and traffic management; and
WHEREAS, the Mayor and City Council recognize the value of these essential services and have demonstrated continued support by increasing public works staffing in the City’s last two budget cycles;
NOW, THEREFORE, BE IT RESOLVED, that I, Mayor Eduardo Martinez, together with the Richmond City Council, do hereby proclaim the week of May 17–23, 2026, as National Public Works Week in the City of Richmond. We encourage all residents to join us, along with the American Public Works Association and other public agencies, in honoring the dedication, hard work, and lasting contributions of our public works professionals who help keep Richmond safe, healthy, and thriving.
678
May 19, 2026
Police Department
DATE: May 19, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Tim Simmons, Chief of Police
Subject: Contract with Verizon Connect for Police Vehicle GPS Service
FINANCIAL IMPACT: The proposed three-year contract, in an amount not to exceed $150,000, is structured at $50,000 per fiscal year for the period of July 1, 2026, through June 30, 2029.
Funding is included within the proposed fiscal year 2026– 2027 Police Department budget and will be budgeted
accordingly in subsequent fiscal year budgets (Account
String: 01191021-400209).
PREVIOUS COUNCIL
ACTION:
October 19, 2021
STATEMENT OF THE
ISSUE:
The Police Department is requesting City Council
approval to contract with Verizon Connect for monthly
GPS monitoring that provides location services, vehicle emission standards, and maintenance service alerts for
the City of Richmond police fleet.
RECOMMENDED ACTION: APPROVE a contract with Verizon Connect for monthly GPS tracking and management in an amount not to
exceed $150,000 over a three-year term from July 1,
2026, to June 30, 2029, plus two one-year extension
options not to exceed $50,000 per year – Police
Department (Chief Timothy Simmons 510-621-1802).
AGENDA
REPORT
679
May 19, 2026
DISCUSSION:
In 2009, Richmond Police Department (RPD) purchased a global positioning system (GPS) unit from Verizon Connect (formerly Networkfleet) to be installed in City of Richmond police vehicles. Verizon Connect provides online vehicle location services, vehicle diagnostics, vehicle speeds, vehicle emissions monitoring, and reporting capabilities.
Verizon Connect is the manufacturer and only service provider that is compatible with the hardware currently installed on City of Richmond vehicles.
Based on the approved Sole Source Form with attachments, RPD IT staff recommend that the City of Richmond contract with Verizon Connect for ongoing GPS maintenance and monitoring (Attachment 1). The GPS system provided by Verizon Connect is a critical operational tool that supports officer safety, field supervision, and efficient deployment of police resources. Dispatchers and supervisors rely on real-time vehicle location data to coordinate responses, monitor activity, and ensure officer accountability.
In emergency situations, GPS tracking allows for rapid identification of officer location, improving response times and enhancing overall safety. The system also supports fleet management through diagnostic reporting, which assists in maintaining vehicle readiness and reducing long-term maintenance costs.
Due to the proprietary nature of the existing hardware, transitioning to another vendor would require removal and replacement of all GPS units across the police fleet. This would result in significant additional costs, operational disruption, and potential temporary loss of tracking capabilities. Maintaining the current system through a sole source agreement ensures continuity of service without interruption.
If this agreement is not approved, it would result in the loss of GPS monitoring capabilities, negatively impacting officer safety, operational efficiency, and the Department’s ability to effectively manage its fleet. The proposed agreement with Verizon Connect will be funded through the Police Department’s existing budget allocation for fleet and technology services.
The cost of replacing the current GPS system with a different vendor would be significantly higher due to the need to purchase and install new hardware in all police vehicles. Approval of this agreement represents the most cost-effective option for maintaining current service levels.
RPD staff recommend that the City Council approve a sole source agreement with Verizon Connect for continued GPS monitoring, maintenance, and fleet management services to ensure uninterrupted support of critical public safety operations (Attachment 2).
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May 19, 2026
DOCUMENTS ATTACHED:
Attachment 1 – Approved Sole Source
Attachment 2 – Original Contract
681
ATTACHMENT 2
682
683
4 13 2026
684
685
CITY OF RICHMOND
STANDARD CONTRACT
Department: City Project Manager:
City Project Manager E-mail: City Project Manager Phone No:
Vendor No: Contract No:
Description of Services:
The parties to this STANDARD CONTRACT do mutually agree and promise as follows:
1. Parties. The parties to this Contract are the City of Richmond, a municipal corporation (“the City”), and the following named Contractor:
Contractor Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No:
☐ A California corporation, ☐ limited liability corporation ☐ general partnership, ☐ limited partnership, ☐ individual, ☐ non-profit corporation, ☐ individual dba as [specify:] ____________________ ☐ other [specify:] _______________________________
2. Term. The effective date of this Contract is _______________________ and terminates _________________ unless terminated earlier as set forth herein.
3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $______________ (“Contract Payment Limit”) unless a Contract Amendment has been approved by the City Council or City Manager. If this amount includes a contingency, Contractor acknowledges that any use of such contingency shall be for work beyond the original scope of services and requires prior written authorization by the City. If noted below, Compensation for work done under this Contract, shall not exceed as follows:
FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________
4. Contractor’s Obligations. Contractor agrees to perform all work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, in accordance with the Service Plan set forth in Exhibit A, attached hereto and incorporated herein.
5. City Obligations. City shall make payments to the Contractor in accordance with the Payment Provisions set forth in Exhibit B, attached hereto and incorporated herein.
ATTACHMENT 1
Police Lt. Erik Oliver [email protected] (510) 621-1543 7381 PENDING GPS monitoring with online informaton of vehicle esmission standards and maintenance service alerts for City of Richmond Police Department fleet. Verizon Connect NWF Inc. 9868 Scranton Road San Diego, CA 92121 Marchand Clark-Hawkins (858) 450-7095 [email protected] 400060382 July 1, 2026 June 30, 2029 150,000.00 686
6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C), attached hereto and incorporated herein.
7. General Conditions. This Contract is subject to the General Conditions (Exhibit D), which are attached hereto and incorporated herein.
8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any), which are attached hereto and incorporated herein.
9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F), which are attached hereto and incorporated herein.
10. Sanctuary City Compliance Statement. This Contract is subject to the Sanctuary City Compliance Statement (Exhibit G), which is attached hereto and incorporated herein.
11. Signatures. These signatures attest the parties' agreement hereto:
CITY OF RICHMOND,
a municipal corporation [BUSINESS NAME]
(* The Corporation Chairperson of the Board, President, or Vice President should sign below)
By: _________________________ By: ___________________________ Title: ________________________ Title: __________________________ Date Signed: _________________ Date Signed: ___________________ I hereby certify that this Contract (* The Corporation Chief Financial Officer or Assistant has been approved by City Council Treasurer, or Secretary or Assistant Secretary should or the City Manager. sign below)
By: _________________________ By: ___________________________ City Clerk Title: __________________________
Date Signed: ____________________
Approved as to form:
(NOTE: Pursuant to California Corporations Code Section By: _________________________ 313, if Contractor is a corporation or nonprofit organization, City Attorney this Contract (1) must be signed by (a) the Chairperson of the Board, President, or Vice-President and (b) the
Chief Financial Officer or Assistant Treasurer, or
Secretary or Assistant Secretary)
LIST OF ATTACHMENTS:
Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Sanctuary City Compliance Statement Exhibit G
Verizon Connect NWF Inc.
687
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
EXHIBIT A
SERVICE PLAN
Contractor shall, to the satisfaction of the Project Manager (set forth in Exhibit B), perform the following services and be compensated as outlined below [or attach service plan if necessary]:
PENDING Verizon Connect NWF Inc.
Verizon Connect NWF, Inc. will provide online vehicle location services, vehicle diagnostics, vehicle speeds, vehicle emission monitoring and reporting capabilities through the use of their GPS unit attached to City of Richmond Police Department vehicles. 688
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
EXHIBIT B
PAYMENT PROVISIONS
1. COMPENSATION TO CONTRACTOR:
a. Provided Contractor is not in default under this Contract, Contractor shall be compensated in the manner set forth herein.
b. All payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photocopying, meals and travel, etc.). Invoices shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request. c. All City vendors receiving new contracts shall sign up to receive electronic payments through the City’s Automated Clearinghouse (ACH) payments service/provider.
2. SUBMISSION OF INVOICES:
Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:
Attention: City of Richmond Finance/Account Payable
Project Manager: _______________________
P.O. Box 4046
Richmond, CA 94804
3. All invoices that are submitted by Contractor shall be subject to the approval of the City Project Manager, _______________________, before payments shall be authorized.
a. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.
b. All appropriate permits, certificates, and licenses, including a City business license shall be obtained and maintained for the duration of this Contract before any payment is authorized.
4. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract is executed by the City. The insurance coverage required by this Contract shall be maintained by Contractor for the duration of this Contract and must be in place before any payment is authorized.
Lt. Erik Oliver Lt. Erik Oliver PENDING Verizon Connect NWF Inc. 689
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
EXHIBIT C
AUTHORIZED REPRESENTATIVES AND NOTICES
1. All required written notices shall be delivered: (i) by hand; or (ii) sent by registered, express, or certified mail, with return receipt requested or with delivery confirmation requested from the U.S. postal service; or (iii) sent by overnight or same day courier service at the party’s respective address listed in this Section.
2. Each notice shall be deemed to have been received on the earlier to occur of:
actual delivery or the date on which delivery is refused; or three (3) days after notice is deposited in the U.S. mail or with a courier service in the manner described above (Sundays and City holidays excepted).
3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.
4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:
City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Email: ________________________________________________
5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:
Attn:
Email: ________________________________________________ Lt. Erik Oliver [email protected] PENDING Verizon Connect NWF Inc. Verizon Connect NWF Inc. 9868 Scranton Road San Diego, CA 92121 [email protected] 690
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EXHIBIT D
GENERAL CONDITIONS
1. INDEPENDENT PARTIES:
Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor.
The manner and means of conducting the services and tasks are under the control of Contractor except to the extent they are limited by statute, rule or regulation and the express terms of this Contract. No civil service status or other right of employment will be acquired by virtue of Contractor’s services. None of the benefits provided by the City to its employees, including but not limited to unemployment insurance, workers’ compensation plans, vacation and sick leave, are available from the City to Contractor, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-employee relationship from any compensation due to Contractor. Payments of the above items, if required, are the responsibility of Contractor.
2. TIME IS OF THE ESSENCE:
Contractor and the City agree that time is of the essence regarding the performance of this Contract.
3. STANDARD OF CARE:
Contractor agrees to perform all services hereunder in a manner commensurate with the prevailing standards of like professionals or service Contractors, as applicable, in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City.
4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):
Contractor assumes all responsibility for verifying the identity and employment authorization of all of its employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Contractor shall indemnify, defend, and hold the City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Contractor.
5. NON-DISCRIMINATION:
Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, PENDING Verizon Connect NWF Inc.
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disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.
6. CITY PROPERTY:
a. Each and every report, draft, work product, map, record, applicable plans, drawings, calculation, data, specification, video, graphic, or any other material or document produced, prepared or caused to be prepared by Contractor pursuant to or in connection with this Contract shall be the exclusive property of the City. b. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 11 below, indemnify, defend and hold the City harmless from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data. c. No report, information or other data given to or prepared or assembled by Contractor pursuant to this Contract shall be made available to any individual or organization by Contractor without prior approval of the City Manager or their designee. d. Contractor shall, at such time and in such form as City Manager or their designee may require, furnish reports concerning the status of services and tasks required under this Contract.
7. RECORDS:
a. Contractor shall maintain complete and accurate records with respect to the services, tasks, work, documents and data in sufficient detail to permit an evaluation of Contractor’s performance under the Contract, as well as maintain books and records related to sales, costs, expenses, receipts and other such information required by the City that relate to the performance of the services and tasks under this Contract (collectively the “Records”).
b. All Records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the Records to the representatives of the City or its designees during regular business hours upon reasonable prior notice. The City has the right to examine and audit the Records, and to make copies or transcripts therefrom as necessary, and to allow inspection of all proceedings and activities related to this Contract. Such Records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained by Contractor for a period of five (5) years after receipt of final payment.
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c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.
8. PERMITS AND LICENSES:
Contractor, at its sole expense, shall obtain and maintain during the term of this Contract, all appropriate permits, certificates and licenses, including a City business license, required in connection with the performance of the services and tasks hereunder.
The failure to obtain such permits and licenses shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.
9. TERMINATION:
a. Termination Without Default. Notwithstanding any provision herein to the contrary, the City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder immediately upon transmission of written notice to Contractor as provided in Exhibit C “Authorized Representatives and Notices”.
b. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Exhibit B; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.
10. CONFLICT OF INTEREST:
Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under PENDING Verizon Connect NWF Inc.
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this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.
11. HOLD HARMLESS:
a. To the fullest extent permitted by law, Contractor shall indemnify, defend (with counsel acceptable to the City) and hold harmless the City, its City Council, boards, commissions, officials, employees, agents and volunteers (“Indemnitees”) from and against any and all loss, damages, liability, obligations, claims, suits, judgments, costs and expenses whatsoever, including attorney’s fees and costs of litigation (“Claims”), arising from or in any manner connected to Contractor’s performance of its obligations under this Contract or failure to comply with any of its obligations under this Contract or out of the operations conducted by Contractor even if the City is found to have been negligent. If the Claims filed against Indemnitees allege negligence, recklessness or willful misconduct on the part of Contractor, Contractor shall have no right of reimbursement against Indemnitees for the costs of defense even if negligence, recklessness or willful misconduct is not found on the part of Contractor. Contractor shall not have any obligations to indemnify Indemnitees if the loss or damage is found to have resulted solely from the negligence or the willful misconduct of the City. The defense and indemnification obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract. b. This indemnification obligation shall survive this Contract and shall not be limited by any term of any insurance policy required under this Contract; provided however, that if this Contract is for design professional services, this indemnity provision is limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional (as defined in California Civil Code section 2782.8).
12. LIMITATIONS UPON SUBCONTRACTING AND ASSIGNMENT:
a. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.
b. Contractor shall not assign, sublease, hypothecate, or transfer this Contract, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of the City Manager. Contractor shall submit a written request for consent to transfer to the City Manager at least thirty (30) days in advance of the desired transfer.
The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for PENDING Verizon Connect NWF Inc.
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money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent. c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or jointventure or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then Contractor shall submit a written request for consent to add subcontractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion. e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor.
f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.”
g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.
13. SAFETY:
a. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor will be solely and completely responsible for conditions of all vehicles owned or operated by Contractor, including the safety of all persons and property during performance of the services and tasks under this Contract.
Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours. In addition, Contractor will comply with all safety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable PENDING Verizon Connect NWF Inc.
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federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.
b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.
c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings.
Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.
14. INSURANCE:
Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.
15. COMPLIANCE WITH ALL APPLICABLE LAWS:
a. During the term of this Contract, Contractor shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City of Richmond which affect the manner in which the services or tasks are to be performed by Contractor, as well as all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Contractor shall comply with all applicable laws, state and federal and all ordinances, rules and regulations enacted or issued by the City. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50,
2.52, 2.56, and 2.60, if applicable.
b. Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor is required to provide the City with documents and information verifying its compliance with the Living Wage Ordinance. Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance as prescribed in § 2.60.070 of the Municipal Code.
PENDING Verizon Connect NWF Inc.
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c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor. d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies.
Contractor agrees to abide by the terms and conditions of said policies.
16. INTEGRATED CONTRACT:
The Recitals and exhibits are a material part of this Contract and are expressly incorporated herein. This Contract represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Contract will be effective only by written execution signed by both the City and Contractor.
17. CONFLICTING PROVISIONS:
In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Condition as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.
18. FORCE MAJEURE:
Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.
19. CONFLICT OF LAW:
This Contract shall be interpreted under, and enforced by the laws of the State of PENDING Verizon Connect NWF Inc.
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California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Contract and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Contract (or the successors of those authorities). Any suits brought pursuant to this Contract shall be filed with the courts of the County of Contra Costa, State of California.
20. CLAIMS:
Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.
21. INTERPRETATION:
This Contract shall be interpreted as if drafted by both parties.
22. WARRANTY:
If any product is be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.
23. SEVERABILITY:
In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.
24. AUTHORITY:
City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor, PENDING Verizon Connect NWF Inc.
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and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.
25. WAIVER:
The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach. Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payment therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.
26. COUNTERPARTS:
This Contract may be executed in any number of counterparts (including by fax, PDF, DocuSign, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.
27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):
The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit G.
PENDING Verizon Connect NWF Inc.
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EXHIBIT E
SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):
PENDING Verizon Connect NWF Inc.
None.
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EXHIBIT F
INSURANCE PROVISIONS
☐ CHECK HERE IF RISK MANAGEMENT HAS APPROVED WAIVING INSURANCE REQUIREMENTS FOR THIS CONTRACT.
1. CERTIFICATES: Before the commencement of the terms of this Contract, and during the entire term of this Contract and any extension or modification thereof, Contractor shall furnish the City’s Risk Manager with certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with coverage requirements set forth by the City and incorporated herein.
Such certificates, which do not limit Contractor’s indemnification, shall also contain substantially the following statement:
“Should any of the above insurance covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall provide thirty (30) days’ advance written notice to the City of Richmond.
Attention: Risk Manager.”
Contractor shall maintain in force at all times during the performance of this Contract all appropriate coverage of insurance required by this Contract with an insurance company licensed to offer insurance business in the State of California with a current A.M. Best’s rating of no less than A:VII or Standard & Poor’s Rating (if rated) of at least BBB unless otherwise acceptable to the City. Contractor shall deliver updated insurance certificates to the City at the address set forth in Exhibit C prior to the expiration of the existing insurance certificate for the duration of the term of Contract.
Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.
2. COVERAGE REQUIREMENTS: The City’s insurance requirements depend upon the type of service being provided and/or the provider. The City’s insurance requirements will fall into one of the following categories (unless otherwise provided by the City):
Consultants and Contractors – Type 1
Professional Services – Type 2
Environmental Risk/Hazardous Waste Material – Type 3
Lease of City Property – Type 4
Vendors, Suppliers, Small Grant Recipients & Nonprofit Organizations – Type 5 Transportation Providers – Type 6
Professional Services Pyrotechnics – Type 7
Cyber and I.T. Risks – Type 8
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The insurance requirements classification applicable to this Contract shall be attached to this Exhibit F and made a part hereof.
3. FAILURE TO SECURE: If Contractor at any time during the term hereof should fail to secure or maintain the foregoing insurance, the City shall be permitted to obtain such insurance in Contractor’s name or as an agent of Contractor and shall be compensated by Contractor for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid.
4. SUFFICIENCY OF INSURANCE: The insurance limits required by the City are not represented as being sufficient to protect Contractor. Contractor is advised to consult Contractor’s insurance broker to determine adequate coverage for Contractor. The coverage and limits shall be (1) the minimum coverage and limits specified in this Contract; or (2) the broader coverage and maximum limits of the coverage carried by or available to Contractor; whichever is greater.
INSERT INSURANCE REQUIREMENTS CLASSIFICATION APPLICABLE TO THIS CONTRACT: (IF NECESSARY, CONFIRM WITH RISK MANAGER)
PENDING Verizon Connect NWF Inc.
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EXHIBIT G
SANCTUARY CITY COMPLIANCE STATEMENT
The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”).
Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;
ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.
Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.
By executing this statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.
Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Printed Name: Title:
Signed: Date:
Business Entity:
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703
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:
Consultants and Contractors
Type 1 – Page 1 of 4
Revised: September 2011
In all instances where a CONTRACTOR or its representatives will be conducting business and/or providing services, the City requires the following MINIMUM insurance requirements and limits.
CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.
CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery. CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.
Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.
City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.
Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy.
The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.
Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:
1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001) including coverage for bodily and personal injury, property damage, and products and completed operations.
2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto)
3. Original and Separate Additional Insured Endorsements for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.
4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.
5. Original and Separate Waiver of Subrogation for Workers’ Compensation and Builder’s Risk/ Course of Construction Insurance.
6. Builder’s Risk/Course of Construction insurance covering all risks of loss less policy exclusions when the City of Richmond has a financial interest in the property. – (Only required for Construction Contracts involving property)
7. Contractor’s Pollution Liability (if applicable for Construction Contractors) Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.
If CONTRACTOR is self-insured, provide a certificate of Permission to SelfInsure, signed by the California Department of Industrial Relations and SelfInsurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.
704
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:
Consultants and Contractors
Type 1 – Page 2 of 4
Revised: September 2011
PROJECT COST REQUIRED LIMIT
$0 - $5 million $2 million p/o
$5 million - $10 million $5 million p/o
Over $10 million $10 million p/o
Fireworks $5 million p/o
General Liability
(primary and excess limits
combined)
Includes coverage for bodily injury, personal injury, property damage and products and completed operations. The policy shall not exclude coverage for XCU perils (explosion, collapse, or damage to underground property).
If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).
Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.
Builders’ Risk/Course of
Construction – Covers property
under construction, repair or
renovation as well as equipment
and materials to be installed.
(Only required for Construction
Projects involving property and
equipment installation.)
Coverage shall include all risks of direct physical loss, excluding earthquake, for an amount equal to the full completed value of the covered structure or replacement value of alterations or additions, including soft costs and business interruption.
If the project does not involve new or major reconstruction, an Installation Floater may be acceptable. For such projects, a property installation floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken or destroyed during the performance of the Work, including during transit, installation and testing at the City of Richmond’s site.
The City of Richmond shall be named as loss payee as its interest may appear. The insurer shall waive all rights of subrogation against City.
Contractor’s Pollution Liability (if
applicable)
Protects against:
unexpected/unintended release of
pollution resulting from contractors
covered operations such as:
HVAC, paving, carpentry, pipeline
& tank installation, drillers,
remediation contractors,
maintenance, mechanical,
demolition, excavation, grading,
street/road construction,
residential & commercial builders.
Same limits as General Liability.
Required Policy Conditions
A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.
Additional Insured Endorsement Applicable to General Liability Coverage.
The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured, including but not limited to bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.
ISO form CG 20 10 (11/85) or its equivalent is required. The endorsement must not exclude products and completed operations coverage. If it does, then CG 20 37 (10/01) is also required. 705
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:
Consultants and Contractors
Type 1 – Page 3 of 4
Revised: September 2011
Additional Insured Endorsement
(continued)
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.
Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers Compensation and Builder’s Risk/ Course of Construction coverage during the life of this contract.
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.
Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.
Loss Payable Endorsement (only
required when Builder’s Risk
and/or Course of Construction
Insurance is required.)
Applicable to Builder’s Risk/Course of Construction naming the City of Richmond as Loss Payee.
SURETY BONDS
(If a Public Works/Engineering
Project)
The Contractor shall provide:
1. A Bid bond
2. A Performance Bond
3. A Payment Bond
Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverages and cover those insured in the underlying policies.
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or nonrenewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.
Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.
CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.
706
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:
Consultants and Contractors
Type 1 – Page 4 of 4
Revised: September 2011
Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin. The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.
Original insurance certificates and required policy endorsements shall be mailed, or delivered to the Designated Project Manager for the City of Richmond.
Insurance certificates and endorsements may be faxed to the Designated Project Manager. However, Contractor must mail the original certificates and endorsements to Designated Project Manager once faxed.
Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.
If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.
Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.
Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.
Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
707
May 5, 2026
Police Department
DATE: May 5, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Timothy Simmons, Chief of Police
Subject: Contract with Richmond Rod and Gun Club for Shooting Range Facility Rental
FINANCIAL IMPACT: The proposed expenditure of $25,000, for a total amount not to exceed $75,000 for the three-year term, is included in the Police Department’s proposed Fiscal Year 2026–
2027 operating budget and will be budgeted accordingly
in subsequent fiscal years (Account String:
01191021-400301).
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
Richmond Rod and Gun Club offers shooting range
facilities that the Richmond Police Department rents on an as-needed basis to allow for regular training, special teams training, and new hire onboarding required training and qualification testing.
RECOMMENDED ACTION: APPROVE a three-year sole-source contract with Richmond Rod and Gun Club for shooting range facility
rentals in an amount not to exceed $25,000 annually, for a total not to exceed $75,000, for the term July 1, 2026, through June 30, 2029, with two one-year extension
options at $25,000 per year – Police Department (Chief
Timothy Simmons 510-621-1802).
AGENDA
REPORT
708
May 5, 2026
DISCUSSION:
The Richmond Police Department (RPD) requests approval for a sole source contract with the Richmond Rod and Gun Club (RRGC), the only facility that meets the City’s sole source procurement criteria. Following the loss of the department’s former range and the closure of The Halo Group facility, RRGC is the only viable firearms training range within a reasonable distance. It also provides the full range of required training amenities, including pistol, rifle, and action shooting areas, offers operating hours that accommodate swing and graveyard officers without overtime, and provides a government rate lower than regional competitors outside the City. In accordance with the City of Richmond’s Sole Source Procurement Policy, RRGC is the only practical, cost-effective, and operationally suitable provider for mandatory firearms training, making a three-year contract with optional extensions the most efficient and responsible solution for maintaining training continuity and meeting Peace Officer Standards and Training (POST) requirements.
RPD staff is seeking approval for a new three-year contract, with two one-year extensions for an amount up to $25,000 for each extension year, to continue renting range shooting lanes for new hire on-boarding, regular/mandated training, special teams training, and qualification shooting.
RRGC not only provides the closest proximity for our officers but has also consistently offered the most competitive rates for range rentals to governmental agencies. Even without nearby competition, the facility offered the department a “government” rate that was lower than other competing ranges outside of the city.
Moreover, RRGC boasts a range of amenities essential for RDP training needs, including a 25-yard pistol range, 100-yard and 200-yard rifle ranges, and an action shooting training area. The latter is crucial as it is mandatory for almost all RPD range training activities.
One significant advantage of RRGC is its extended operating hours, a feature unmatched by other facilities. This allows officers on swing and graveyard shifts to undergo essential training without incurring overtime costs, thereby optimizing both resources and personnel.
Based on these considerations, RPD staff proposes a three-year contract not to exceed $75,000 for the period of June 30, 2026, through June 30, 2029, with two one-year extensions at $25,000 annually, for a total not to exceed $125,000 through June 30, 2031.
Richmond Police Department staff believe that entering into this contract agreement with RRGC will not only address the immediate need to satisfy continued training but also establish a reliable and cost-effective solution for the foreseeable future. 709
May 5, 2026
DOCUMENTS ATTACHED:
Attachment 1 – Original Contract
Attachment 2 – Executed Sole Source Justification
710
CITY OF RICHMOND
STANDARD CONTRACT
Department: City Project Manager:
City Project Manager E-mail: City Project Manager Phone No:
Vendor No: Contract No:
Description of Services:
The parties to this STANDARD CONTRACT do mutually agree and promise as follows:
1. Parties. The parties to this Contract are the City of Richmond, a municipal corporation (“the City”), and the following named Contractor:
Contractor Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No:
☐ A California corporation, ☐ limited liability corporation ☐ general partnership, ☐ limited partnership, ☐ individual, ☐ non-profit corporation, ☐ individual dba as [specify:] ____________________ ☐ other [specify:] _______________________________
2. Term. The effective date of this Contract is _______________________ and terminates _________________ unless terminated earlier as set forth herein.
3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $______________ (“Contract Payment Limit”) unless a Contract Amendment has been approved by the City Council or City Manager. If this amount includes a contingency, Contractor acknowledges that any use of such contingency shall be for work beyond the original scope of services and requires prior written authorization by the City. If noted below, Compensation for work done under this Contract, shall not exceed as follows:
FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________
4. Contractor’s Obligations. Contractor agrees to perform all work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, in accordance with the Service Plan set forth in Exhibit A, attached hereto and incorporated herein.
5. City Obligations. City shall make payments to the Contractor in accordance with the Payment Provisions set forth in Exhibit B, attached hereto and incorporated herein.
Police Sgt. F Rivera [email protected] (510) 620-6668 5897 7866 Shooting facility rental required police training.
Richmond Rod and Gun Club 3155 Goodrick Avenue Richmond, CA 94801 Edward Tung (510) 621-3120 [email protected] 4000-0506 July 1, 2026 June 30, 2029 75,000.00 711
6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C), attached hereto and incorporated herein.
7. General Conditions. This Contract is subject to the General Conditions (Exhibit D), which are attached hereto and incorporated herein.
8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any), which are attached hereto and incorporated herein.
9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F), which are attached hereto and incorporated herein.
10. Sanctuary City Compliance Statement. This Contract is subject to the Sanctuary City Compliance Statement (Exhibit G), which is attached hereto and incorporated herein.
11. Signatures. These signatures attest the parties' agreement hereto:
CITY OF RICHMOND,
a municipal corporation [BUSINESS NAME]
(* The Corporation Chairperson of the Board, President, or Vice President should sign below)
By: _________________________ By: ___________________________ Title: ________________________ Title: __________________________ Date Signed: _________________ Date Signed: ___________________ I hereby certify that this Contract (* The Corporation Chief Financial Officer or Assistant has been approved by City Council Treasurer, or Secretary or Assistant Secretary should or the City Manager. sign below)
By: _________________________ By: ___________________________ City Clerk Title: __________________________
Date Signed: ____________________
Approved as to form:
(NOTE: Pursuant to California Corporations Code Section By: _________________________ 313, if Contractor is a corporation or nonprofit organization, City Attorney this Contract (1) must be signed by (a) the Chairperson of the Board, President, or Vice-President and (b) the
Chief Financial Officer or Assistant Treasurer, or
Secretary or Assistant Secretary)
LIST OF ATTACHMENTS:
Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Sanctuary City Compliance Statement Exhibit G
Richmond Rod and Gun Club
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Contract No: ________ For the Contract between the City of Richmond and
_____________________________
EXHIBIT A
SERVICE PLAN
Contractor shall, to the satisfaction of the Project Manager (set forth in Exhibit B), perform the following services and be compensated as outlined below [or attach service plan if necessary]:
7866 Richmond Rod and Gun Club
Provide training facility rental for RPD staff use on arranged dates and times at the government rate.
713
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
EXHIBIT B
PAYMENT PROVISIONS
1. COMPENSATION TO CONTRACTOR:
a. Provided Contractor is not in default under this Contract, Contractor shall be compensated in the manner set forth herein.
b. All payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photocopying, meals and travel, etc.). Invoices shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request. c. All City vendors receiving new contracts shall sign up to receive electronic payments through the City’s Automated Clearinghouse (ACH) payments service/provider.
2. SUBMISSION OF INVOICES:
Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:
Attention: City of Richmond Finance/Account Payable
Project Manager: _______________________
P.O. Box 4046
Richmond, CA 94804
3. All invoices that are submitted by Contractor shall be subject to the approval of the City Project Manager, _______________________, before payments shall be authorized.
a. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.
b. All appropriate permits, certificates, and licenses, including a City business license shall be obtained and maintained for the duration of this Contract before any payment is authorized.
4. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract is executed by the City. The insurance coverage required by this Contract shall be maintained by Contractor for the duration of this Contract and must be in place before any payment is authorized.
Sgt. F Rivera Sgt. F Rivera 7866 Richmond Rod and Gun Club 714
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
EXHIBIT C
AUTHORIZED REPRESENTATIVES AND NOTICES
1. All required written notices shall be delivered: (i) by hand; or (ii) sent by registered, express, or certified mail, with return receipt requested or with delivery confirmation requested from the U.S. postal service; or (iii) sent by overnight or same day courier service at the party’s respective address listed in this Section.
2. Each notice shall be deemed to have been received on the earlier to occur of:
actual delivery or the date on which delivery is refused; or three (3) days after notice is deposited in the U.S. mail or with a courier service in the manner described above (Sundays and City holidays excepted).
3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.
4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:
City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Email: ________________________________________________
5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:
Attn:
Email: ________________________________________________ Sgt. F Rivera [email protected] 7866 Richmond Rod and Gun Club Richmond Rod and Gun Club 3155 Goodrick Avenue Richmond, CA 94801 [email protected] Edward Tung 715
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
EXHIBIT D
GENERAL CONDITIONS
1. INDEPENDENT PARTIES:
Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor.
The manner and means of conducting the services and tasks are under the control of Contractor except to the extent they are limited by statute, rule or regulation and the express terms of this Contract. No civil service status or other right of employment will be acquired by virtue of Contractor’s services. None of the benefits provided by the City to its employees, including but not limited to unemployment insurance, workers’ compensation plans, vacation and sick leave, are available from the City to Contractor, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-employee relationship from any compensation due to Contractor. Payments of the above items, if required, are the responsibility of Contractor.
2. TIME IS OF THE ESSENCE:
Contractor and the City agree that time is of the essence regarding the performance of this Contract.
3. STANDARD OF CARE:
Contractor agrees to perform all services hereunder in a manner commensurate with the prevailing standards of like professionals or service Contractors, as applicable, in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City.
4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):
Contractor assumes all responsibility for verifying the identity and employment authorization of all of its employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Contractor shall indemnify, defend, and hold the City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Contractor.
5. NON-DISCRIMINATION:
Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, 7866 Richmond Rod and Gun Club
716
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.
6. CITY PROPERTY:
a. Each and every report, draft, work product, map, record, applicable plans, drawings, calculation, data, specification, video, graphic, or any other material or document produced, prepared or caused to be prepared by Contractor pursuant to or in connection with this Contract shall be the exclusive property of the City. b. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 11 below, indemnify, defend and hold the City harmless from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data. c. No report, information or other data given to or prepared or assembled by Contractor pursuant to this Contract shall be made available to any individual or organization by Contractor without prior approval of the City Manager or their designee. d. Contractor shall, at such time and in such form as City Manager or their designee may require, furnish reports concerning the status of services and tasks required under this Contract.
7. RECORDS:
a. Contractor shall maintain complete and accurate records with respect to the services, tasks, work, documents and data in sufficient detail to permit an evaluation of Contractor’s performance under the Contract, as well as maintain books and records related to sales, costs, expenses, receipts and other such information required by the City that relate to the performance of the services and tasks under this Contract (collectively the “Records”).
b. All Records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the Records to the representatives of the City or its designees during regular business hours upon reasonable prior notice. The City has the right to examine and audit the Records, and to make copies or transcripts therefrom as necessary, and to allow inspection of all proceedings and activities related to this Contract. Such Records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained by Contractor for a period of five (5) years after receipt of final payment.
7866 Richmond Rod and Gun Club
717
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.
8. PERMITS AND LICENSES:
Contractor, at its sole expense, shall obtain and maintain during the term of this Contract, all appropriate permits, certificates and licenses, including a City business license, required in connection with the performance of the services and tasks hereunder.
The failure to obtain such permits and licenses shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.
9. TERMINATION:
a. Termination Without Default. Notwithstanding any provision herein to the contrary, the City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder immediately upon transmission of written notice to Contractor as provided in Exhibit C “Authorized Representatives and Notices”.
b. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Exhibit B; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.
10. CONFLICT OF INTEREST:
Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under 7866 Richmond Rod and Gun Club
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Contract No: ________ For the Contract between the City of Richmond and
_____________________________
this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.
11. HOLD HARMLESS:
a. To the fullest extent permitted by law, Contractor shall indemnify, defend (with counsel acceptable to the City) and hold harmless the City, its City Council, boards, commissions, officials, employees, agents and volunteers (“Indemnitees”) from and against any and all loss, damages, liability, obligations, claims, suits, judgments, costs and expenses whatsoever, including attorney’s fees and costs of litigation (“Claims”), arising from or in any manner connected to Contractor’s performance of its obligations under this Contract or failure to comply with any of its obligations under this Contract or out of the operations conducted by Contractor even if the City is found to have been negligent. If the Claims filed against Indemnitees allege negligence, recklessness or willful misconduct on the part of Contractor, Contractor shall have no right of reimbursement against Indemnitees for the costs of defense even if negligence, recklessness or willful misconduct is not found on the part of Contractor. Contractor shall not have any obligations to indemnify Indemnitees if the loss or damage is found to have resulted solely from the negligence or the willful misconduct of the City. The defense and indemnification obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract. b. This indemnification obligation shall survive this Contract and shall not be limited by any term of any insurance policy required under this Contract; provided however, that if this Contract is for design professional services, this indemnity provision is limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional (as defined in California Civil Code section 2782.8).
12. LIMITATIONS UPON SUBCONTRACTING AND ASSIGNMENT:
a. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.
b. Contractor shall not assign, sublease, hypothecate, or transfer this Contract, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of the City Manager. Contractor shall submit a written request for consent to transfer to the City Manager at least thirty (30) days in advance of the desired transfer.
The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for 7866 Richmond Rod and Gun Club
719
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent. c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or jointventure or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then Contractor shall submit a written request for consent to add subcontractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion. e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor.
f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.”
g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.
13. SAFETY:
a. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor will be solely and completely responsible for conditions of all vehicles owned or operated by Contractor, including the safety of all persons and property during performance of the services and tasks under this Contract.
Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours. In addition, Contractor will comply with all safety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable 7866 Richmond Rod and Gun Club
720
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.
b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.
c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings.
Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.
14. INSURANCE:
Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.
15. COMPLIANCE WITH ALL APPLICABLE LAWS:
a. During the term of this Contract, Contractor shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City of Richmond which affect the manner in which the services or tasks are to be performed by Contractor, as well as all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Contractor shall comply with all applicable laws, state and federal and all ordinances, rules and regulations enacted or issued by the City. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50,
2.52, 2.56, and 2.60, if applicable.
b. Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor is required to provide the City with documents and information verifying its compliance with the Living Wage Ordinance. Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance as prescribed in § 2.60.070 of the Municipal Code.
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c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor. d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies.
Contractor agrees to abide by the terms and conditions of said policies.
16. INTEGRATED CONTRACT:
The Recitals and exhibits are a material part of this Contract and are expressly incorporated herein. This Contract represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Contract will be effective only by written execution signed by both the City and Contractor.
17. CONFLICTING PROVISIONS:
In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Condition as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.
18. FORCE MAJEURE:
Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.
19. CONFLICT OF LAW:
This Contract shall be interpreted under, and enforced by the laws of the State of 7866 Richmond Rod and Gun Club
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California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Contract and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Contract (or the successors of those authorities). Any suits brought pursuant to this Contract shall be filed with the courts of the County of Contra Costa, State of California.
20. CLAIMS:
Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.
21. INTERPRETATION:
This Contract shall be interpreted as if drafted by both parties.
22. WARRANTY:
If any product is be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.
23. SEVERABILITY:
In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.
24. AUTHORITY:
City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor, 7866 Richmond Rod and Gun Club
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and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.
25. WAIVER:
The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach. Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payment therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.
26. COUNTERPARTS:
This Contract may be executed in any number of counterparts (including by fax, PDF, DocuSign, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.
27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):
The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit G. 7866 Richmond Rod and Gun Club
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EXHIBIT E
SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):
7866 Richmond Rod and Gun Club
Exhibit F is hereby replaced by Exhibit F-1.
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EXHIBIT F
INSURANCE PROVISIONS
☐ CHECK HERE IF RISK MANAGEMENT HAS APPROVED WAIVING INSURANCE REQUIREMENTS FOR THIS CONTRACT.
1. CERTIFICATES: Before the commencement of the terms of this Contract, and during the entire term of this Contract and any extension or modification thereof, Contractor shall furnish the City’s Risk Manager with certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with coverage requirements set forth by the City and incorporated herein.
Such certificates, which do not limit Contractor’s indemnification, shall also contain substantially the following statement:
“Should any of the above insurance covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall provide thirty (30) days’ advance written notice to the City of Richmond.
Attention: Risk Manager.”
Contractor shall maintain in force at all times during the performance of this Contract all appropriate coverage of insurance required by this Contract with an insurance company licensed to offer insurance business in the State of California with a current A.M. Best’s rating of no less than A:VII or Standard & Poor’s Rating (if rated) of at least BBB unless otherwise acceptable to the City. Contractor shall deliver updated insurance certificates to the City at the address set forth in Exhibit C prior to the expiration of the existing insurance certificate for the duration of the term of Contract.
Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.
2. COVERAGE REQUIREMENTS: The City’s insurance requirements depend upon the type of service being provided and/or the provider. The City’s insurance requirements will fall into one of the following categories (unless otherwise provided by the City):
Consultants and Contractors – Type 1
Professional Services – Type 2
Environmental Risk/Hazardous Waste Material – Type 3
Lease of City Property – Type 4
Vendors, Suppliers, Small Grant Recipients & Nonprofit Organizations – Type 5 Transportation Providers – Type 6
Professional Services Pyrotechnics – Type 7
Cyber and I.T. Risks – Type 8
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The insurance requirements classification applicable to this Contract shall be attached to this Exhibit F and made a part hereof.
3. FAILURE TO SECURE: If Contractor at any time during the term hereof should fail to secure or maintain the foregoing insurance, the City shall be permitted to obtain such insurance in Contractor’s name or as an agent of Contractor and shall be compensated by Contractor for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid.
4. SUFFICIENCY OF INSURANCE: The insurance limits required by the City are not represented as being sufficient to protect Contractor. Contractor is advised to consult Contractor’s insurance broker to determine adequate coverage for Contractor. The coverage and limits shall be (1) the minimum coverage and limits specified in this Contract; or (2) the broader coverage and maximum limits of the coverage carried by or available to Contractor; whichever is greater.
INSERT INSURANCE REQUIREMENTS CLASSIFICATION APPLICABLE TO THIS CONTRACT: (IF NECESSARY, CONFIRM WITH RISK MANAGER)
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Short Form Contract Insurance Provisions/EJ/TE 11-30-07 EXHIBIT F-1
INSURANCE PROVISIONS
1. Insurance Requirements – During the Term of this Contract, the City’s Insurance Requirements are hereby waived.
2. Waiver of Liability – As a condition of this Contract, the Contractor, its officers, agents and employees, hereby waive any and all rights to seek recovery for loss or damages of any kind against the City of Richmond, its officers, agents, and employees arising out of the goods or services provided under this Contract. This waiver of liability shall survive the expiration or termination of this Contract.
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EXHIBIT G
SANCTUARY CITY COMPLIANCE STATEMENT
The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”).
Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;
ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.
Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.
By executing this statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.
Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Printed Name: Title:
Signed: Date:
Business Entity:
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730
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Emily
Combs
Digitally signed
by Emily Combs
Date:
2026.03.13
18:25:37 -07'00'
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May 19, 2026
Police Department
DATE: May 19, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Timothy Simmons, Chief of Police
Subject: Agreement with Contra Costa County Animal Services Department for Ongoing Animal Control Services
FINANCIAL IMPACT: The proposed $1,527,595 expenditure for fiscal year 2026-2027 will be included within the proposed fiscal
year 2026-2027 Police Department operating budget.
Funding for the additional three-year extension period
(fiscal years 2027-2028, 2028-2029, and 2029-2030) will be budgeted accordingly in subsequent fiscal year
budgets (Account String: 01191021-400221).
PREVIOUS COUNCIL
ACTION:
November 4, 2025
September 10, 2024
November 28, 2023
July 19, 2022
STATEMENT OF THE
ISSUE:
Richmond Police Department maintains an ongoing
agreement with the Contra Costa County Animal
Services Department for animal control. The agreement
automatically renews for successive three-year periods
until either party terminates the agreement. City staff are seeking City Council approval to extend the agreement to align with the County’s three-year cycle.
RECOMMENDED ACTION: APPROVE and AUTHORIZE a contract with Contra Costa County Animal Services Department in an amount
not to exceed $7,200,000 for the continuation of Animal Control Services for Fiscal Year 2026–2027, with an
additional three-year term for Fiscal Years 2027–2028,
2028–2029, and 2029–2030, for a total contract term of
July 1, 2022, through June 30, 2030 – Police Department AGENDA
REPORT
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May 19, 2026
(Chief Timothy Simmons 510-621-1802). This item was
continued from the May 5, 2026, meeting.
DISCUSSION:
The City of Richmond entered into a City-County Animal Services Agreement (Agreement) with the Contra Costa County Animal Services Department (County) to provide State-mandated animal-related services to the City’s residents (Attachment 1).
The Agreement began on July 1, 2022, and had a two-year term with an ending date of June 30, 2024. The Agreement provides for automatic renewal for successive threeyear terms until either party terminates the Agreement by giving the other party 90-days advance written notice of termination. On November 28, 2023, City Council approved an amendment to the Agreement to correct section 13.a.iiii regarding calculation of the annual fee.
The County calculates the annual fee using the following formula set forth in Section
13.a. of the Agreement, as amended:
i. For fiscal year 2022-2023, $7.97 for each person residing within the City limits as of January 2022. For example, if the City’s population is 50,000, the Annual Fee is $398,500.
ii. For fiscal year 2023-2024, $9.11 for each person residing within the City limits as of January 2023. For example, if the City’s population is 50,000, the Annual Fee is $455,500.
iii. For each fiscal year thereafter, the per capita rate for the Annual Fee shall be calculated using the following formula: (A) the County’s budgeted cost to provide Animal Services throughout the County in that fiscal year, minus the sum of animal licensing fees and user fees projected to be received from all County residents in that fiscal year, minus the budgeted County general fund contribution for that fiscal year, divided by (B) the sum of the population of all cities for which the County provides Animal Services. For example, if the budgeted cost to provide Animal Services throughout the County is $12,640,000, the animal licensing and user fees projected to be received are $1,620,000, the budgeted general fund contribution is $4,112,000, and the population is 866,583, then the per capita Annual Fee would be $7.97 per capita [$12,640,000 - $1,620,000 - $4,112,000) / 866,583]. For a City with a population of 100,000, the total Annual Fee would be $797,000.
The calculation of the annual fee is based on the City’s population according to the California Department of Finance Demographic E1 report published at the beginning of each Calendar year. For this reason, the City could not accurately estimate the total amount due when the agreement was first taken to City Council on July 19, 2022.
September 10, 2024, City Council approved funding in the amount of $1,374,703 for Fiscal Year 2024-2025 and ratified the extension of the contract term through June 30, 734
May 19, 2026
2025. On November 4, 2025, City Council approved funding in the amount of $1,403,221 for Fiscal Year 2025-2026 and ratified the extension of the contract term through June 30, 2026.
In a letter addressed to City Manager Shasa Curl on February 27, 2026, the Animal Services Department stated the following (Attachment 3):
Per section 13.a.iii. in the City-County Services Agreement (attached), the city fees are the total County fiscal year (FY) cost to provide Animal Services, minus animal licensing and user fees, and minus the County General Fund contribution.
The information below details the values for FY 2026/27:
Total County Animal Service Cost $19,467,987
Total Licensing and User Fee Revenue $1,663,000
Total General Fund Contribution $6,165,512
Total City Contract Fees $11,639,475
The total per capita cost for each city for FY 2026/27 is $13.45. Based on your city’s population according to the California Department of Finance Demographic E1 report, as released May 2025, the City contract cost for animal services in FY 2026/27 is $1,527,595.
Due to the estimated expenditure amount, Department staff must receive approval from City Council prior to receiving services for any new period. Section 14.a. of the Agreement provides that the term of the Agreement has an original two-year term starting July 1, 2022, and automatically renews for successive three-year periods thereafter until either party terminates the Agreement. Except for the original two-year period starting July 1, 2022, staff has sought approval on an annual basis, but given the amount of staff time and effort, and to align with the County’s three-year cycle, staff proposes approving the final year of the first three-year period, plus a new three-year period (a total of four years), for a total additional cost estimated not to exceed $7,200,000 based on historical cost extrapolation. Note that the County assesses the City’s annual fees based on factors that vary from year to year. Accordingly, annual costs for each year cannot be determined for certain until the County completes its assessment and informs the City of the annual fees, which typically occurs during the first quarter of each calendar year.
The City of Richmond Police Department staff believes the County services are the most economically feasible way to provide animal control services to its citizens and therefore asks that Council approve funding in the amount of $7,200,000 for Fiscal Years 2026-2027, 2027-2028, 2028-2029, 2029-2030 by approving the extension of the contract term through June 30, 2030.
DOCUMENTS ATTACHED:
Attachment 1 – Original Agreement
Attachment 2 – Amendment to the Agreement
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May 19, 2026
Attachment 3 – Fiscal Year 2026-2027 City Fee Letter
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1 CITY-COUNTY ANIMAL SERVICES AGREEMENT
The County of Contra Costa, a political subdivision of the State of California ("County"), and the City of Richmond, a municipal corporation in the County ("City"), enter into this City-County Animal Services Agreement (“Agreement”) effective as of July 1, 2022 (“Effective Date”).
1. Authority. The City has adopted by reference Division 416 of the Contra Costa County Ordinance Code (hereafter "Division 416") governing animals.
Division 416 establishes requirements and procedures for animal control by the County’s Animal Services Department. This Agreement is entered into to memorialize the County’s provision of Animal Services and enforcement of Division 416 within the City as provided in Section 416-4.208, and as authorized by California Government Code section 51301.
2. Enforcement Duties and Personnel. The County will enforce Division 416 within the City’s boundaries. The City hereby designates and appoints the County's Animal Services Director and his or her staff as public officers of the City for the purposes of this Agreement and enforcing and carrying out its provisions.
3. Scope of Services.
a. In addition to enforcing Division 416, the County will provide to the City the Field Services, Shelter Services, and Deceased Animal Services described in this Agreement (collectively, “Animal Services”) in the manner provided for in this Agreement. During periods of emergency (such as fire, earthquake, flooding, pandemic), it might not be possible to provide the Animal Services to the same extent and within the same time frames as during non-emergency times.
b. Calls made to the County for services that are not provided by the County pursuant to this Agreement will be referred back to the City in which the call was requested. In such a case, the City is responsible for determining the next appropriate action.
c. The County will provide Animal Services within the City’s boundaries in accordance with all applicable federal, state, and local laws, including the Ordinance Code.
4. Definitions.
a. “Critically Sick or Injured Animals” means those animals that have lifethreatening conditions. b. “Emergency Calls” means complaints of animal bites, potential rabies exposure, or attacks on humans or domestic animals that are in progress, or, when a bite or attack has occurred, where the animal remains an immediate threat to humans.
c. “Livestock” means a large domesticated agricultural animal, such as a DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 DocuSign Envelope ID: FCCC236F-272E-4A5F-AF5C-2A9B21CFF407 737
2 cow, bull, steer, horse, sheep, or other large agricultural animal. d. “Regular Field Services hours” means between 8:00 am and 9:00 pm each day of the week, including Saturdays and Sundays.
5. Field Services. The County will provide the following services (collectively, “Field Services”) within the City upon a request from a City resident or person within the boundaries of the City.
a. Pick up and attempt to return to their owners domesticated animals that are found “at large,” to the extent possible without impoundment by relying on the animal’s identification, including dogs, trapped, injured, or sick cats, and other small, domesticated animals, including rabbits, chickens, turkey, geese, and ducks, but excluding wildlife, such as deer, mountain lions, opossums, wild turkeys, raccoons, skunks or squirrels unless a rabies exposure has occurred.
b. Investigate complaints of animal bites, rabies exposure and attacks to humans or domestic animals, including documenting the incident, interviewing witnesses, quarantining animals, preparing and transporting animals for rabies testing, and investigating any alleged violations of a quarantine order.
c. Enforce provisions governing potentially dangerous and dangerous animals, including but not limited to investigating complaints, designating animals, impounding animals, conducting hearings, and issuing permits for animals designated dangerous or potentially dangerous. d. Enforce provisions governing barking dogs and other noisy animals, including but not limited to conducting hearings.
e. Respond during regular business hours to police or fire department calls for assistance regarding animal-related issues. The County may provide after-hours warrant support to the City with advance notice, if County Animal Services personnel are available and willing to volunteer for the assignment, and provided the City pays additional fees sufficient to cover the County’s actual costs.
f. Investigate, cite, impound, and seek resolution of complaints regarding potential mistreatment of domestic animals by their owners.
6. Response Times for Field Services.
a. The County will attempt to respond to requests for Field Services during the hours and within the times specified in this section. The County shall maintain records of its response times to calls for Field Services. i. Priority 1 calls are Emergency Calls, which are calls for assistance from police or fire personnel and calls regarding rabies exposure, dangerous animals, and Critically Sick or Injured Animals.
1. The County will respond to Priority 1, 2, and 3 calls between 8:00 AM and 9:00 PM, seven (7) days per week, including DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 DocuSign Envelope ID: FCCC236F-272E-4A5F-AF5C-2A9B21CFF407 738
3 holidays.
2. For ninety-five percent (95%) of responses to Priority 1 calls, County personnel will attempt to arrive on the scene within two (2) hours from the time when the call for service is received by County staff.
ii. Priority 2 calls are calls to pick up animals that were at large but have since been confined at a location within the County, and calls regarding urgent, animal-related requests for assistance not involving Critically Sick or Injured Animals.
1. The County will respond to Priority 2 calls during regular Field Services hours.
2. For eighty percent (80%) of responses to Priority 2 calls received during regular Field Services hours, County personnel will attempt to arrive on the scene within 12 hours from the time the call for service is received by County staff.
3. The County will respond to Priority 2 calls received outside of regular Field Services hours no later than 7:00 pm on the next day.
4. The County may respond to Priority 2 calls by taking a report by phone or by contacting parties and witnesses at the scene. iii. Priority 3 calls are all other calls, such as calls regarding animals at large, animals causing a nuisance, and dead animals.
1. The County will respond to Priority 3 calls during regular Field Services hours.
2. For sixty-five percent (65%) of responses to Priority 3 calls received during regular Field Services hours, County personnel will attempt to arrive on the scene within 24 hours from the time the call for service is received by County staff.
3. The County will respond to calls received outside of regular Field Services hours on the next day.
4. The County will respond to Priority 3 calls only after the County has responded to all then-outstanding Priority 1 and Priority 2 calls.
5. The County may respond to Priority 3 calls by taking a report by phone or by contacting parties and witnesses at the scene.
7. Shelter Services.
a. The County will provide the following services to City residents (“Shelter Services”):
i. Impound and shelter lost or stray dogs, injured/sick, lost or endangered community cats, and other small, domesticated DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 DocuSign Envelope ID: FCCC236F-272E-4A5F-AF5C-2A9B21CFF407 739
4 animals that are brought to the shelter by County staff, residents of the County or cities that have contracts with the County for the provision of Animal Services. A community cat is considered endangered if it is in imminent risk of being killed, poisoned, or injured but not if, due to being at large, it is at risk of starvation, being attacked by another animal, or hit by an automobile. Orphaned kittens that cannot survive without human intervention are also considered endangered.
ii. Impound and quarantine biting animals.
iii. Provide rabies testing of animals suspected of infection. iv. Provide for reclamation of abandoned, lost or stray domestic animals.
v. Provide onsite services to the public at the County’s Martinez shelter for the following: search for lost animals, reclaim animals, adopt animals, answer inquiries regarding animals, accept complaints regarding animals, provide vaccines and spay/neuter services for a small fee, conduct humane education programs, and license animals onsite or online.
vi. Provide care for sheltered animals based on the California Veterinary Board Guidelines for Standards of Care in Animal Shelters published by the Association of Shelter Veterinarians. vii. Provide services as required by the California Penal Code Section 597.1 and other laws governing shelters for animal care, treatment, holding periods, placements, and dispositions.
b. Medical Services. As part of the Shelter Services, the County will provide the following medical services (“Medical Services”):
i. The County will provide veterinarian services twenty-four (24) hours per day through partnerships with emergency vets to treat injured or sick impounded animals.
ii. If an animal’s condition requires immediate treatment outside of the County shelter’s regular business hours or when no veterinarian is on staff at the County’s shelter, then County Animal Services Department officers or Good Samaritans may take the animal to any emergency veterinarian clinic/hospital that is under contract with the County to provide emergency veterinary services (as posted on the County shelter’s doors and on the County’s Animal Services Department’s website).
iii. The County will monitor animals on a rabies virus quarantine. iv. The County will conduct a minimum of one vaccine clinic per month and maintain a spay and neuter clinic in Martinez, which for a fee paid by the animal’s owner will provide vaccine and spay/neuter services for County residents’ dogs and cats. The fee will be DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 DocuSign Envelope ID: FCCC236F-272E-4A5F-AF5C-2A9B21CFF407 740
5 approved by the County Board of Supervisors and published on the County Animal Services Department fee schedule.
v. Provide rabies control information free of charge to the public. vi. The County will provide emergency veterinary services in accordance with Section 597(f) of the California Penal Code. c. Shelter Services Hours
i. The Martinez shelter will be open to the public for a minimum of 30 hours per week, 5 days per week, 6 hours per day, including one weekend day each week except during weeks that are shortened by a County holiday.
ii. The Martinez Shelter will be closed on designated County holidays and one day per year dedicated to in-house staff training.
8. Deceased Animal Services. The County will provide the following services within the City in response to calls regarding deceased animals during regular Field Services hours:
a. Pick up deceased domestic animals, wildlife, and livestock from public property.
b. With property owners’ consent, pick up deceased domestic or wild animals from private property for a fee based on the Department’s fee schedule paid directly to the County Animal Services Department by the property owner or reporting party.
c. Identify and notify the owner of deceased animals, whenever possible. d. Dispose of the body of any deceased animal picked up by the County.
9. Excluded Services. The County will not provide the following services to the City under this Agreement:
a. Respond to requests for removal of live or deceased marine animals and disposal of deceased marine animals.
b. Pick up and transport wildlife, including baby birds. c. Pick up live animals for surrender. The County may, at its discretion, accept live animals belonging to County residents for surrender at the Martinez shelter and charge a fee to the animal owner or property owner as part of its regular operations.
d. Respond to pest control issues (i.e., infestations, perceived or real, of squirrels, rats, mice, insects, gophers, wasps, bees, spiders, or other pests).
e. Respond to calls regarding live, sick and injured racoons, opossum, deer, mountain lions, coyotes, wild turkeys, wild pigs, peacocks, or other wildlife unless a rabies exposure has occurred. The County will refer calls regarding live wildlife to the California Department of Fish and Wildlife.
DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 DocuSign Envelope ID: FCCC236F-272E-4A5F-AF5C-2A9B21CFF407 741
6 10. Policies and Procedures. All policies and procedures shall be developed with the goal of ensuring animal welfare, enhancing cost efficiency and quality of services provided to the contracted cities and unincorporated areas of Contra Costa County. They will be developed to reflect best practices in the industry for animal control and shelter animal care using the Guidelines for Standards of Care in Animal Shelters published by the Association of Shelter Veterinarians, ASPCA, the Humane Society of the United States, National Animal Control Association (NACA) and/or other currently accepted best practices for animal control and animal sheltering.
11. Performance and Activity Reports. The County will deliver to the City within 14 days of the end of each quarter, an Animal Control and Results Report summarizing Animal Services provided by the County to the City during the previous quarter and including year-to-date data. This report will include the following information:
a. The total number of calls for service received by the County under this Agreement, identified by type of service and Priority level. b. A response time report identifying response times by Priority level. c. The outcomes for animals impounded, identified by City/County jurisdiction.
d. The number of calls for service received from City residents or persons within the City’s boundaries.
e. A listing of dogs registered to City residents identified as potentially dangerous or dangerous (PDA/DA) that have a valid County-issued PDA/DA permit.
12. Fees and Fines. Pursuant to Food and Agricultural Code Section 30652, all fees and fines collected by the County for providing Animal Services to the City shall be deposited into the County Treasury and shall be used to meet the County’s cost of providing Animal Services to the City.
13. Annual Fee.
a. In consideration for Services provided by the County to the City, and in addition to any fees and fines imposed on City residents, the City agrees to pay to the County the following amounts (“Annual Fee”):
i. For fiscal year 2022-2023, $7.97 for each person residing within the City limits as of January 2022. For example, if the City’s population is 50,000, the Annual Fee is $398,500.
ii. For fiscal year 2023-2024, $9.11 for each person residing within the City limits as of January 2023. For example, if the City’s population is 50,000, the Annual Fee is $455,500.
iii. For each fiscal year thereafter, the per capita rate for the Annual Fee shall be calculated using the following formula: (A) The County’s budgeted cost to provide Animal Services throughout the DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 DocuSign Envelope ID: FCCC236F-272E-4A5F-AF5C-2A9B21CFF407 742
7 County in that fiscal year, minus the sum of animal licensing fees and user fees projected to be received from all County residents in that fiscal year, minus the budgeted County general fund contribution for that fiscal year, divided by (B) the sum of the population of the unincorporated area plus the population of all cities for which the County provides Animal Services. For example, if the budgeted cost to provide Animal Services throughout the County is $12,640,000, the animal licensing and user fees projected to be received are $1,620,00, the budgeted general fund contribution is $4,112,000, and the population is 866,583, then the per capita Annual Fee would be $7.97
[($12,640,000 - $1,620,000 - $4,112,000) / 866,583]. For a City with a population of 100,000, the total Annual Fee would be $797,000.
b. The City shall pay the Annual Fee to the County in four equal quarterly installments. Each installment shall be due on the first day of each fiscal quarter (i.e., July 1, October 1, January 1, and April 1). The City shall make the payment to the County Treasurer-Tax Collector, 625 Court Street, Martinez, CA 94553.
c. The City shall pay the Annual Fee to the County regardless of the amount of any fees and fines collected by the County pursuant to Division 416.
d. Each year, the County will prepare a reconciliation report of actual costs incurred by the County to provide Animal Services during the immediately preceding year to ensure the Annual Fee paid by the City covers only actual costs incurred to provide Animal Services. The reconciliation report will be completed and sent to the City in the month of August for each fiscal year. Any cost savings for that fiscal year will be applied to the following fiscal year.
e. For purposes of calculating the Annual Fee, the County shall rely on the population figures reported by the California State Department of Finance E1 Population Estimates report as of January of each year. f. The County shall notify the City of the amount of the Annual Fee for the next fiscal year by March 1st of each year.
14. Term; Termination.
a. The term of this Agreement begins on the Effective Date and continues for two (2) years. This Agreement shall automatically renew for successive three-year periods until either party terminates this Agreement by giving the other party 90 days advance written notice of termination.
b. This Agreement shall automatically terminate if the County repeals Division 416 or if the City repeals its resolution incorporating and applying Division 416 within the City.
DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 DocuSign Envelope ID: FCCC236F-272E-4A5F-AF5C-2A9B21CFF407 743
8 c. The County may terminate this Agreement if the City fails to pay the Annual Fee by its due date by giving the City 30-days advance written notice.
d. The County agrees to meet jointly with all contracting city agencies annually during Quarter 2 of each fiscal year (i.e., October) to discuss potential revisions or updates through the Public Managers Association.
15. Entire Agreement; Amendment. This Agreement constitutes the entire agreement between the parties, and supersedes any prior agreement between the parties, with respect to the subject matter hereof. Any amendment to this Agreement must be in writing and approved by the Contra Costa County Board of Supervisors.
16. Governing law; Venue. This Agreement shall be governed by the laws of the State of California. Any dispute arising out of or related to this Agreement shall be brought in Contra Costa County Superior Court.
17. Notices. Any notice to be given to either of the parties in connection with this Agreement shall be sent by U.S. mail to the following address:
If to County:
Director, Animal Services
4800 Imhoff Place
Martinez, California 94553-4300
If to City:
__________________________
__________________________
__________________________
__________________________
The parties are signing this Agreement as of the Effective Date set forth above.
COUNTY CITY
By: Beth Ward By:
Title: Animal Services Director Title:
Date: Date:
City of Richmond
1701 Regatta Blvd.
Richmond, CA 94804
c/o Richmond Police Dept.
Thomas K. Butt
Mayor
DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 7/22/2022 7/22/2022
DocuSign Envelope ID: FCCC236F-272E-4A5F-AF5C-2A9B21CFF407 744
745
746
Animal Services Department
4800 Imhoff Place
Martinez, California 94553-4300
(925) 608-8400
Ben Winkleblack
Director
Contra Costa County
February 27, 2026
Ms. Shasa Curl, City Manager
City of Richmond
450 Civic Center Plaza, Ste. 300
Richmond, CA 94804
Dear Ms. Curl,
Per section 13.a.iii. in the City-County Services Agreement (attached), the city fees are the total County fiscal year (FY) cost to provide Animal Services, minus animal licensing and user fees, and minus the County General Fund contribution. The information below details the values for FY 2026/27:
Total County Animal Service Cost $19,467,987
Total Licensing and User Fee Revenue $1,663,000
Total General Fund Contribution $6,165,512
Total City Contract Fees $11,639,475
The total per capita cost for each city for FY 2026/27 is $13.45. Based on your city’s population according to the California Department of Finance Demographic E1 report, as released May 2025, the City contract cost for animal services in FY 2026/27 is $1,527,595.
The Animal Services Department anticipates modest overall cost increases in FY 2026/27. These changes are primarily driven by salaries and benefits, services and supplies, and fleet maintenance, partially offset by a decrease in risk-related costs. Despite these adjustments, the Department remains committed to fiscal responsibility and will continue implementing cost-containment strategies, including vendor contract optimization, strategic supply purchasing, and ongoing efforts to reduce the average length of stay for animals.
At the close of each fiscal year, the Department conducts a reconciliation of actual expenditures against contract allocations to determine whether cost savings have been realized. Any savings identified for the current contract period will be applied to the subsequent fiscal year. Should savings be confirmed through the reconciliation process in August 2026, they will be reflected as a credit in the FY 2026/27 second-quarter invoice issued in October 2026.
We look forward to working with you to ensure that our department is adequately serving the needs of your city. I can be reached at (925) 608-8470 should you have any questions or wish to speak with me about this information.
Thank you for your continued partnership.
Sincerely,
Ben Winkleblack, Director
747
1 CITY-COUNTY ANIMAL SERVICES AGREEMENT
The County of Contra Costa, a political subdivision of the State of California ("County"), and the City of Richmond, a municipal corporation in the County ("City"), enter into this City-County Animal Services Agreement (“Agreement”) effective as of July 1, 2022 (“Effective Date”).
1. Authority. The City has adopted by reference Division 416 of the Contra Costa County Ordinance Code (hereafter "Division 416") governing animals.
Division 416 establishes requirements and procedures for animal control by the County’s Animal Services Department. This Agreement is entered into to memorialize the County’s provision of Animal Services and enforcement of Division 416 within the City as provided in Section 416-4.208, and as authorized by California Government Code section 51301.
2. Enforcement Duties and Personnel. The County will enforce Division 416 within the City’s boundaries. The City hereby designates and appoints the County's Animal Services Director and his or her staff as public officers of the City for the purposes of this Agreement and enforcing and carrying out its provisions.
3. Scope of Services.
a. In addition to enforcing Division 416, the County will provide to the City the Field Services, Shelter Services, and Deceased Animal Services described in this Agreement (collectively, “Animal Services”) in the manner provided for in this Agreement. During periods of emergency (such as fire, earthquake, flooding, pandemic), it might not be possible to provide the Animal Services to the same extent and within the same time frames as during non-emergency times.
b. Calls made to the County for services that are not provided by the County pursuant to this Agreement will be referred back to the City in which the call was requested. In such a case, the City is responsible for determining the next appropriate action.
c. The County will provide Animal Services within the City’s boundaries in accordance with all applicable federal, state, and local laws, including the Ordinance Code.
4. Definitions.
a. “Critically Sick or Injured Animals” means those animals that have lifethreatening conditions. b. “Emergency Calls” means complaints of animal bites, potential rabies exposure, or attacks on humans or domestic animals that are in progress, or, when a bite or attack has occurred, where the animal remains an immediate threat to humans.
c. “Livestock” means a large domesticated agricultural animal, such as a DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 748
2 cow, bull, steer, horse, sheep, or other large agricultural animal. d. “Regular Field Services hours” means between 8:00 am and 9:00 pm each day of the week, including Saturdays and Sundays.
5. Field Services. The County will provide the following services (collectively, “Field Services”) within the City upon a request from a City resident or person within the boundaries of the City.
a. Pick up and attempt to return to their owners domesticated animals that are found “at large,” to the extent possible without impoundment by relying on the animal’s identification, including dogs, trapped, injured, or sick cats, and other small, domesticated animals, including rabbits, chickens, turkey, geese, and ducks, but excluding wildlife, such as deer, mountain lions, opossums, wild turkeys, raccoons, skunks or squirrels unless a rabies exposure has occurred.
b. Investigate complaints of animal bites, rabies exposure and attacks to humans or domestic animals, including documenting the incident, interviewing witnesses, quarantining animals, preparing and transporting animals for rabies testing, and investigating any alleged violations of a quarantine order.
c. Enforce provisions governing potentially dangerous and dangerous animals, including but not limited to investigating complaints, designating animals, impounding animals, conducting hearings, and issuing permits for animals designated dangerous or potentially dangerous. d. Enforce provisions governing barking dogs and other noisy animals, including but not limited to conducting hearings.
e. Respond during regular business hours to police or fire department calls for assistance regarding animal-related issues. The County may provide after-hours warrant support to the City with advance notice, if County Animal Services personnel are available and willing to volunteer for the assignment, and provided the City pays additional fees sufficient to cover the County’s actual costs.
f. Investigate, cite, impound, and seek resolution of complaints regarding potential mistreatment of domestic animals by their owners.
6. Response Times for Field Services.
a. The County will attempt to respond to requests for Field Services during the hours and within the times specified in this section. The County shall maintain records of its response times to calls for Field Services. i. Priority 1 calls are Emergency Calls, which are calls for assistance from police or fire personnel and calls regarding rabies exposure, dangerous animals, and Critically Sick or Injured Animals.
1. The County will respond to Priority 1, 2, and 3 calls between 8:00 AM and 9:00 PM, seven (7) days per week, including DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 749
3 holidays.
2. For ninety-five percent (95%) of responses to Priority 1 calls, County personnel will attempt to arrive on the scene within two (2) hours from the time when the call for service is received by County staff.
ii. Priority 2 calls are calls to pick up animals that were at large but have since been confined at a location within the County, and calls regarding urgent, animal-related requests for assistance not involving Critically Sick or Injured Animals.
1. The County will respond to Priority 2 calls during regular Field Services hours.
2. For eighty percent (80%) of responses to Priority 2 calls received during regular Field Services hours, County personnel will attempt to arrive on the scene within 12 hours from the time the call for service is received by County staff.
3. The County will respond to Priority 2 calls received outside of regular Field Services hours no later than 7:00 pm on the next day.
4. The County may respond to Priority 2 calls by taking a report by phone or by contacting parties and witnesses at the scene. iii. Priority 3 calls are all other calls, such as calls regarding animals at large, animals causing a nuisance, and dead animals.
1. The County will respond to Priority 3 calls during regular Field Services hours.
2. For sixty-five percent (65%) of responses to Priority 3 calls received during regular Field Services hours, County personnel will attempt to arrive on the scene within 24 hours from the time the call for service is received by County staff.
3. The County will respond to calls received outside of regular Field Services hours on the next day.
4. The County will respond to Priority 3 calls only after the County has responded to all then-outstanding Priority 1 and Priority 2 calls.
5. The County may respond to Priority 3 calls by taking a report by phone or by contacting parties and witnesses at the scene.
7. Shelter Services.
a. The County will provide the following services to City residents (“Shelter Services”):
i. Impound and shelter lost or stray dogs, injured/sick, lost or endangered community cats, and other small, domesticated DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 750
4 animals that are brought to the shelter by County staff, residents of the County or cities that have contracts with the County for the provision of Animal Services. A community cat is considered endangered if it is in imminent risk of being killed, poisoned, or injured but not if, due to being at large, it is at risk of starvation, being attacked by another animal, or hit by an automobile. Orphaned kittens that cannot survive without human intervention are also considered endangered.
ii. Impound and quarantine biting animals.
iii. Provide rabies testing of animals suspected of infection. iv. Provide for reclamation of abandoned, lost or stray domestic animals.
v. Provide onsite services to the public at the County’s Martinez shelter for the following: search for lost animals, reclaim animals, adopt animals, answer inquiries regarding animals, accept complaints regarding animals, provide vaccines and spay/neuter services for a small fee, conduct humane education programs, and license animals onsite or online.
vi. Provide care for sheltered animals based on the California Veterinary Board Guidelines for Standards of Care in Animal Shelters published by the Association of Shelter Veterinarians. vii. Provide services as required by the California Penal Code Section 597.1 and other laws governing shelters for animal care, treatment, holding periods, placements, and dispositions.
b. Medical Services. As part of the Shelter Services, the County will provide the following medical services (“Medical Services”):
i. The County will provide veterinarian services twenty-four (24) hours per day through partnerships with emergency vets to treat injured or sick impounded animals.
ii. If an animal’s condition requires immediate treatment outside of the County shelter’s regular business hours or when no veterinarian is on staff at the County’s shelter, then County Animal Services Department officers or Good Samaritans may take the animal to any emergency veterinarian clinic/hospital that is under contract with the County to provide emergency veterinary services (as posted on the County shelter’s doors and on the County’s Animal Services Department’s website).
iii. The County will monitor animals on a rabies virus quarantine. iv. The County will conduct a minimum of one vaccine clinic per month and maintain a spay and neuter clinic in Martinez, which for a fee paid by the animal’s owner will provide vaccine and spay/neuter services for County residents’ dogs and cats. The fee will be DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 751
5 approved by the County Board of Supervisors and published on the County Animal Services Department fee schedule.
v. Provide rabies control information free of charge to the public. vi. The County will provide emergency veterinary services in accordance with Section 597(f) of the California Penal Code. c. Shelter Services Hours
i. The Martinez shelter will be open to the public for a minimum of 30 hours per week, 5 days per week, 6 hours per day, including one weekend day each week except during weeks that are shortened by a County holiday.
ii. The Martinez Shelter will be closed on designated County holidays and one day per year dedicated to in-house staff training.
8. Deceased Animal Services. The County will provide the following services within the City in response to calls regarding deceased animals during regular Field Services hours:
a. Pick up deceased domestic animals, wildlife, and livestock from public property.
b. With property owners’ consent, pick up deceased domestic or wild animals from private property for a fee based on the Department’s fee schedule paid directly to the County Animal Services Department by the property owner or reporting party.
c. Identify and notify the owner of deceased animals, whenever possible. d. Dispose of the body of any deceased animal picked up by the County.
9. Excluded Services. The County will not provide the following services to the City under this Agreement:
a. Respond to requests for removal of live or deceased marine animals and disposal of deceased marine animals.
b. Pick up and transport wildlife, including baby birds. c. Pick up live animals for surrender. The County may, at its discretion, accept live animals belonging to County residents for surrender at the Martinez shelter and charge a fee to the animal owner or property owner as part of its regular operations.
d. Respond to pest control issues (i.e., infestations, perceived or real, of squirrels, rats, mice, insects, gophers, wasps, bees, spiders, or other pests).
e. Respond to calls regarding live, sick and injured racoons, opossum, deer, mountain lions, coyotes, wild turkeys, wild pigs, peacocks, or other wildlife unless a rabies exposure has occurred. The County will refer calls regarding live wildlife to the California Department of Fish and Wildlife.
DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 752
6 10. Policies and Procedures. All policies and procedures shall be developed with the goal of ensuring animal welfare, enhancing cost efficiency and quality of services provided to the contracted cities and unincorporated areas of Contra Costa County. They will be developed to reflect best practices in the industry for animal control and shelter animal care using the Guidelines for Standards of Care in Animal Shelters published by the Association of Shelter Veterinarians, ASPCA, the Humane Society of the United States, National Animal Control Association (NACA) and/or other currently accepted best practices for animal control and animal sheltering.
11. Performance and Activity Reports. The County will deliver to the City within 14 days of the end of each quarter, an Animal Control and Results Report summarizing Animal Services provided by the County to the City during the previous quarter and including year-to-date data. This report will include the following information:
a. The total number of calls for service received by the County under this Agreement, identified by type of service and Priority level. b. A response time report identifying response times by Priority level. c. The outcomes for animals impounded, identified by City/County jurisdiction.
d. The number of calls for service received from City residents or persons within the City’s boundaries.
e. A listing of dogs registered to City residents identified as potentially dangerous or dangerous (PDA/DA) that have a valid County-issued PDA/DA permit.
12. Fees and Fines. Pursuant to Food and Agricultural Code Section 30652, all fees and fines collected by the County for providing Animal Services to the City shall be deposited into the County Treasury and shall be used to meet the County’s cost of providing Animal Services to the City.
13. Annual Fee.
a. In consideration for Services provided by the County to the City, and in addition to any fees and fines imposed on City residents, the City agrees to pay to the County the following amounts (“Annual Fee”):
i. For fiscal year 2022-2023, $7.97 for each person residing within the City limits as of January 2022. For example, if the City’s population is 50,000, the Annual Fee is $398,500.
ii. For fiscal year 2023-2024, $9.11 for each person residing within the City limits as of January 2023. For example, if the City’s population is 50,000, the Annual Fee is $455,500.
iii. For each fiscal year thereafter, the per capita rate for the Annual Fee shall be calculated using the following formula: (A) The County’s budgeted cost to provide Animal Services throughout the DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 753
7 County in that fiscal year, minus the sum of animal licensing fees and user fees projected to be received from all County residents in that fiscal year, minus the budgeted County general fund contribution for that fiscal year, divided by (B) the sum of the population of the unincorporated area plus the population of all cities for which the County provides Animal Services. For example, if the budgeted cost to provide Animal Services throughout the County is $12,640,000, the animal licensing and user fees projected to be received are $1,620,00, the budgeted general fund contribution is $4,112,000, and the population is 866,583, then the per capita Annual Fee would be $7.97
[($12,640,000 - $1,620,000 - $4,112,000) / 866,583]. For a City with a population of 100,000, the total Annual Fee would be $797,000.
b. The City shall pay the Annual Fee to the County in four equal quarterly installments. Each installment shall be due on the first day of each fiscal quarter (i.e., July 1, October 1, January 1, and April 1). The City shall make the payment to the County Treasurer-Tax Collector, 625 Court Street, Martinez, CA 94553.
c. The City shall pay the Annual Fee to the County regardless of the amount of any fees and fines collected by the County pursuant to Division 416.
d. Each year, the County will prepare a reconciliation report of actual costs incurred by the County to provide Animal Services during the immediately preceding year to ensure the Annual Fee paid by the City covers only actual costs incurred to provide Animal Services. The reconciliation report will be completed and sent to the City in the month of August for each fiscal year. Any cost savings for that fiscal year will be applied to the following fiscal year.
e. For purposes of calculating the Annual Fee, the County shall rely on the population figures reported by the California State Department of Finance E1 Population Estimates report as of January of each year. f. The County shall notify the City of the amount of the Annual Fee for the next fiscal year by March 1st of each year.
14. Term; Termination.
a. The term of this Agreement begins on the Effective Date and continues for two (2) years. This Agreement shall automatically renew for successive three-year periods until either party terminates this Agreement by giving the other party 90 days advance written notice of termination.
b. This Agreement shall automatically terminate if the County repeals Division 416 or if the City repeals its resolution incorporating and applying Division 416 within the City.
DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 754
8 c. The County may terminate this Agreement if the City fails to pay the Annual Fee by its due date by giving the City 30-days advance written notice.
d. The County agrees to meet jointly with all contracting city agencies annually during Quarter 2 of each fiscal year (i.e., October) to discuss potential revisions or updates through the Public Managers Association.
15. Entire Agreement; Amendment. This Agreement constitutes the entire agreement between the parties, and supersedes any prior agreement between the parties, with respect to the subject matter hereof. Any amendment to this Agreement must be in writing and approved by the Contra Costa County Board of Supervisors.
16. Governing law; Venue. This Agreement shall be governed by the laws of the State of California. Any dispute arising out of or related to this Agreement shall be brought in Contra Costa County Superior Court.
17. Notices. Any notice to be given to either of the parties in connection with this Agreement shall be sent by U.S. mail to the following address:
If to County:
Director, Animal Services
4800 Imhoff Place
Martinez, California 94553-4300
If to City:
__________________________
__________________________
__________________________
__________________________
The parties are signing this Agreement as of the Effective Date set forth above.
COUNTY CITY
By: Beth Ward By:
Title: Animal Services Director Title:
Date: Date:
City of Richmond
1701 Regatta Blvd.
Richmond, CA 94804
c/o Richmond Police Dept.
Thomas K. Butt
Mayor
DocuSign Envelope ID: 6044E4CA-6050-4094-98C0-7354E6BF22E8 7/22/2022 7/22/2022
755
Animal Services Department
4800 Imhoff Place
Martinez, California 94553-4300
(925) 608-8400
Beth Ward
Animal Services Director
Contra
Costa
County
October 3, 2023
Ms. Shasa Curl
City of Richmond
450 Civic Center Plaza, Ste. 300
Richmond, CA 94804
Re: Service Agreement Amendment (i.e., Section 13.a.iii. CORRECTION) Dear City Manager Ms. Sasha Curl,
I wanted to reach out to you today to bring forward a correction in Section 13. a. iii of the City – County Animal Services Agreement (“Agreement”) that pertains to the calculation of the Annual Fee. Unfortunately, your city council members approved the agreement without the revised language for section 13.a.iii.
The Agreement states that the population used to calculate the per-capita rate would include both the cities for which the County provides animal services and the unincorporated population. That needs to be corrected because it should only reflect the incorporated populations of the cities and towns we contract with, not the unincorporated areas. To correct this, section 13.a.iii of the Agreement must be amended to remove the clause “…of the unincorporated area plus the…,” as indicated below:
13. Annual Fee a. In consideration for Services provided by the County to the City, and in addition to any fees and fines imposed on City residents, the City agrees to pay to the county the following amounts (“Annual Fee”):
… iii. For each fiscal year thereafter, the per capita rate for the Annual Fee shall be calculated using the following formula: (A) the County’s budgeted cost to provide Animal Services throughout the County in that fiscal year, minus the sum of animal licensing fees and user fees projected to be received from all County residents in that fiscal year, minus the budgeted County general fund contribution for that fiscal year, divided by (B) the sum of the population of the unincorporated area plus the population of all cities for which the County provides Animal Services. For example, if the budgeted cost to provide Animal Services throughout the County is $12,640,000, the animal licensing and user fees projected to be received are $1,620,000, the budgeted general fund contribution is $4,112,000, and the population is 866,583, then the per capita Annual Fee would be $7.97 per capita [($12,640,000 - $1,620,000 - $4,112,000) / 866,583]. For a City with a population of 100,000, the total Annual Fee would be $797,000.
While the example below the deleted excerpt in the Agreement reflects the correct formula, the narrative does not accurately capture the fee structure as devised in the County’s strategic planning process and what had been previously communicated during meetings between City officials and Animal Services. I have attached an amendment that corrects this error—i.e., removes the erroneous highlighted section to match the formula and what was agreed upon between the City and County. The City of Richmond will thus need to process this amendment with their City Council to correct this section in the City-County Animal Services Agreement.
Please let me know if you have any questions.
Thank you,
Beth Ward
Beth Ward, Director
DocuSign Envelope ID: 1A1067EF-52C1-451C-AD9E-5C5F4BBC0DA0 DocuSign Envelope ID: FCCC236F-272E-4A5F-AF5C-2A9B21CFF407 756
AMENDMENT BETWEEN THE COUNTY OF CONTRA COSTA AND THE CITY OF
RICHMOND, CA ANIMAL SEVICES AGREEMENT
County of Contra Costa (“County”), a political subdivision of the State of California, and the City of Richmond (“City”), a municipal corporation of the State of California and in the County, hereby execute this administrative amendment to the City-County Animal Services Agreement, effective July 1, 2022 (“Agreement”), to correct an error in the Agreement and to accurately reflect the original intent and agreed upon terms between the City and County. NOW THEREFORE, County and City hereby amend the Agreement, as follows:
1. Correct Section 13.a.iii. of the Agreement. To accurately reflect the original intent and agreed upon terms between the City and County, Section 13.a.iii. of the Agreement is hereby amended to remove the erroneous clause “…of the unincorporated area plus the…” Section 13.a.iii. is therefore deleted in its entirety and replaced with the below Section 13.a.iii., as set forth below:
13. …
a. …
iii. For each fiscal year thereafter, the per capita rate for the Annual Fee shall be calculated using the following formula: (A) The County’s budgeted cost to provide Animal Services throughout the County in that fiscal year, minus the sum of animal licensing fees and user fees projected to be received from all County residents in that fiscal year, minus the budgeted County general fund contribution for that fiscal year, divided by (B) the sum of the population of all cities for which the County provides Animal Services. For example, if the budgeted cost to provide Animal Services throughout the County is $12,640,000, the animal licensing and user fees projected to be received are $1,620,000, the budgeted general fund contribution is $4,112,000, and the population is 866,583, then the per capita Annual Fee would be $7.97 per capita [($12,640,000 - $1,620,000 - $4,112,000) / 866,583]. For a City with a population of 100,000, the total Annual Fee would be $797,000.
2. Aside from the amended Section 13.a.iii of the Agreement, set forth above, all other terms and conditions of the Agreement shall remain in effect as provided therein. Furthermore, nothing in this amendment to the Agreement shall be construed to affect the interpretation of any other section(s) of the Agreement, except for those explicitly referenced above.
COUNTY: CITY
_________________________________ __________________________________
By: Beth Ward
Title: Animal Services Director
Date: ____________________________
By: _____________________________
Title: ____________________________
Date: _____________________________
DocuSign Envelope ID: 1A1067EF-52C1-451C-AD9E-5C5F4BBC0DA0 10/3/2023
DocuSign Envelope ID: FCCC236F-272E-4A5F-AF5C-2A9B21CFF407 Eduardo Martinez
Mayor
12/8/2023
757