Ripon City Council Minutes
TUESDAY, APRIL 12, 2022 – 6:00 PM
REGULAR MEETING
CLOSED SESSION AT 5:00 PM
CLOSED SESSION: The closed session was called to order at 5:00 PM.
PUBLIC DISCUSSION ON CLOSED SESSION MATTERS: No one from the public wished to speak at this time.
ROLL CALL: Council Members Gary Barton, Daniel de Graaf, Leo Zuber, Vice Mayor Michael Restuccia, Mayor Dean Uecker.
OTHERS PRESENT: City Administrator Kevin Werner, City Attorney Tom Terpstra, Police Chief Ed Ormonde, City Clerk Lisa Roos.
IN THE MATTER OF:
(1)Potential or Pending Litigation pursuant to Section 54956.9(e)(1) of the California Government Code – 1 case.
(2)Conference with Labor Negotiators
Labor negotiations pursuant to Section 54957.6 of the California Government Code. (a) Police Officers Association
(b) Ripon Sergeants Association
(c) Public Works Employees
(d) Unrepresented Employees
Return to open session.
City Attorney Terpstra said Council met in closed session to receive an update on succession planning as well as an update on litigation options relative to JKB. Staff was given direction and no reportable action was taken.
PLEDGE OF ALLEGIANCE:
The meeting was called to order at 6:03 PM with Vice Mayor Restuccia leading in the Pledge of Allegiance to the Flag.
INVOCATION:
Pastor Brett Dood gave the invocation.
City Council Page 2 April 12, 2022
ROLL CALL:
Attendee Name Title Status Arrived
Dean Uecker Mayor Present
Michael Restuccia Vice Mayor Present
Leo Zuber Council Member Present
Daniel de Graaf Council Member Present
Gary Barton Council Member Present
OTHERS PRESENT:
City Administrator Kevin Werner, City Attorney Tom Terpstra, Recreation Director Kye Stevens, Director of Public Works James Pease, Senior Civil Engineer Sarah Collins, Police Chief Ed Ormonde, City Clerk Lisa Roos, Deputy City Clerk Jane Kilgore, Information Systems Technician Hunter Crosby, Kelly Donohue, Connie Jorgenson.
PUBLIC DISCUSSION:
No one from the public wished to speak at this time.
APPROVAL OF MINUTES:
Motion to approve the minutes of the Regular Ripon City Council meeting of March 8, 2022 and the City Council Workshop of March 31, 2022.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Michael Restuccia, Vice Mayor
SECONDER: Gary Barton, Council Member
AYES: Uecker, Restuccia, Zuber, de Graaf, Barton
1. CITY COUNCIL - REGULAR MEETING - MAR 8, 2022 6:00 PM
2. CITY COUNCIL - WORKSHOP - MAR 31, 2022 11:30 AM
APPROVAL OF AGENDA AS POSTED (OR AMENDED):
Council Member de Graaf requested Items 1.2G and 1.4C be pulled from the Consent Calendar for discussion.
Motion to approve the agenda as amended.
RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Leo Zuber, Council Member
SECONDER: Michael Restuccia, Vice Mayor
AYES: Uecker, Restuccia, Zuber, de Graaf, Barton
City Council Page 3 April 12, 2022
1. CONSENT CALENDAR
Motion to approve the Consent Calendar as amended.
RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Daniel de Graaf, Council Member
SECONDER: Leo Zuber, Council Member
AYES: Uecker, Restuccia, Zuber, de Graaf, Barton
1.1. Income
A. STATE OF CALIFORNIA
Sales Tax
(March 2021 $278,342.07)
FY 2021-22 YTD: $3,346,400
FY 2020-21 YTD: $2,256,511
Highway Users Tax
(February 2021 $20,096.70)
FY 2021-22 YTD: $264,990
FY 2020-21 YTD: $241,457
SB1 Street & Road Tax
(March 2021 $21,343.75)
FY 2021-22 YTD: $242,474
FY 2020-21 YTD: $213,301
$249,212.20
$29,759.05
$25,274.30
TOTAL $304,245.55
B. T-MOBILE
Monthly Acacia Avenue Cell Tower Lease Payment
March 2022
April 2022
$1,077.81
$1,077.81
$2,155.62
C. WASTE MANAGEMENT
Monthly Franchise Fee Payment – February 2022 $5,254.12 D. CCATT HOLDINGS
Monthly Acacia Avenue Cell Tower Lease Payment
March 2022 $1,212.72
1.2. Bills, Invoices, Payments
A. CAVES & ASSOCIATES
Professional Services – Labor Relations
Invoice #22-075 $393.75
City Council Page 4 April 12, 2022
B. LAW OFFICE OF THOMAS H. TERPSTRA
General Matters
Police Matters
Meadowood
Bethany Home Society
Response to OE3 PERB Complaint
$3,540.00
$442.50
$958.75
$2,443.75
$6,711.25
TOTAL $14,096.25
C. CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT AUTHORITY 2021-2022 4th Quarter Deposits
Liability Program
Workers’ Compensation Program
$78,751.00
$130.179.00
TOTAL $208,930.00
D. BANC OF AMERICA LEASING
Ripon Public Financing Authority
2011 Waste Water Bonds $15,120.00
E. SHORELINE ENVIRONMENTAL ENGINEERING
Well 19 Pump Station & Site Design
Progress Payment – Invoice #941 $247.50
F. COGDILL + ASSOCIATES, INC.
Appraisal Services
APNs: 245-180-27 and 245-180-23 $8,000.00
G. ITEM G WAS MOVED TO ITEMS PULLED FROM CONSENT
H. STANTEC
Wastewater Discharge Permit Groundwater
Monitoring Progress Payment
4th Quarter 2021 - Invoice #1903049 $3,436.50
I. MCR ENGINEERING
Construction Management Services for the
Stockton Avenue Rehabilitation Project
Progress Payment - Invoice #16872
Progress Payment - Invoice #16957
$4,440.00
$3,650.00
TOTAL $8,090.00
J. D. A. WOOD CONSTRUCTION, INC.
Stockton Avenue Rehabilitation Project
Progress Payment – Invoice #13 $601,728.10
K. SORACCO, INC.
Well 19 Pump Station
Progress Payment – Invoice #5 $68,525.40
City Council Page 5 April 12, 2022
L. TERRACON CONSULTANTS, INC.
Stockton Avenue Rehabilitation Project
Materials Testing & Inspection Services
Progress Payment - Invoice #TG45813
Progress Payment - Invoice #TG54740
$1,220.00
$5,875.00
TOTAL $7,095.00
1.3. Resolutions
A. RESOLUTION NO. 22-12
A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RIPON
ACCEPTING THE CITY OF RIPON
TRANSIT SYSTEM TRIENNIAL
PERFORMANCE AUDIT FOR THE
THREE YEARS PERIOD ENDING
JUNE 30, 2021
This resolution accepts the Triennial
Performance Audit of the City of Ripon
Transit System for the three years ending
June 30, 2019, June 30, 2020 and June
30, 2021, prepared by Moore &
Associates, Inc.
B. RESOLUTION NO. 22-13
A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RIPON
APPROVING THE ANNUAL
TRANSPORTATION
DEVELOPMENT ACT CLAIM AND
AUTHORIZING SUBMISSION TO
THE SAN JOAQUIN COUNTY
COUNCIL OF GOVERNMENTS
FOR THE 2021-2022 FISCAL YEAR
OF THE CITY OF RIPON
This resolution approves the City of
Ripon Annual Transportation
Development Act Claim and authorizes
submission to the San Joaquin County
Council of Governments for the 2021-
2022 Fiscal Year.
C. RESOLUTION NO. 22-14
A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RIPON
ACCEPTING THE SAN JOAQUIN
COUNCIL OF GOVERNMENTS’
ANNUAL FINANCIAL PLAN FOR
FISCAL YEAR 2022-2023
ADOPTED BY THE COG BOARD
ON MARCH 24, 2022
This resolution accepts the San Joaquin
Council of Governments’ annual
financial plan for fiscal year 2022-2023.
City Council Page 6 April 12, 2022
1.4. Miscellaneous Items
A. STOCKTON AVENUE REHABILITATION PROJECT
D.A. Wood Construction, Inc.
Change Order No. 10
Approve Change Order No. 10 in the
not to exceed amount of $19,159.86 for
additional concrete driveway work
(funding source: Measure K Grant).
B. GENERAL SERVICES AGREEMENT
Basecamp Environmental, Inc Approve and Authorize the Mayor to sign the agreement with Basecamp
Environmental, Inc. to provide
environmental services required for the
Terraces at Bethany Home Project in the
not to exceed amount of $20,745.00
(funding source: Bethany Home's
Development reimbursement account).
C. ITEM C WAS MOVED TO ITEMS PULLED FROM CONSENT
D. GENERAL SERVICES AGREEMENT
Basecamp Environmental, Inc Approve and Authorize the Mayor to sign the agreement with Basecamp
Environmental, Inc. to provide
environmental services required for the
Senior Center retrofit project in the not
to exceed amount of $5,000.00 (funding
source: CDBG funds).
E. TRAINING DONATION
Ripon Police Department Accept the donation of $2,085.87 from Rick and Valerie Van Unen for the
Ripon Police Department staff to attend
wellness training from Dr. Gilmartin.
F. PROJECT IMPROVEMENT AGREEMENT
Parallel Avenue Self-Storage Approve the Project Improvement Agreement (PIA) associated with the
Parallel Avenue Self-Storage Project
between JKB Living, Inc. and the City
of Ripon, and authorize the Mayor to
sign for recording.
City Council Page 7 April 12, 2022
G. MEASURE K RENEWAL COOPERATIVE AGREEMENT (C-22-028)
Ripon Safe Routes to School
Improvements Project Reimbursement
Approve and authorize the Mayor to
sign the Measure K Renewal
Cooperative Agreement No. (C-22-028)
with the San Joaquin Council of
Governments (SJCOG) in order to
receive reimbursement for the Ripon
Safe Routes to School Improvements
Project from the Smart Growth
Incentive Program funding category of
the Local Transportation Improvement
Plan (LTIP).
ITEMS PULLED FROM CONSENT
1.4C : CLAIM
Abhijit & Amandeep Gill Deny the claim filed by Abhijit & Amandeep Gill.
Council Member de Graaf said he pulled this item because he feels there may be fault on both sides. The Ripon Municipal Code (RMC) states the rules but our policy should be that a note is left. Director of Public Works Pease said the driver made a judgment call, our policy is that cans are to be five feet away from any obstruction. If the driver feels it is out of range, the driver will tag the can. de Graaf said he feels the City should consider reimbursing a portion, if not all, of Mr. Gill’s claim. He used the example of if a car was to park too close to a can and the driver hit the car, then the City would pay for the damages.
Council Member Barton said he is inclined to agree. He asked Abhijit Gill who was present in the audience if he would like to present his side.
Abhijit Gill said he wanted to thank the Council for the opportunity to speak. He said he feels that the incident was avoidable, if the driver did not feel safe, he should not have picked up the can, but should have tagged it. The hoop has been on the sidewalk for 2 1/2 years. He said he works in transportation, and in his experience, his work tells drivers that if they do not feel safe, they should not attempt the service, but call dispatch. This driver did not do this, but instead knocked it down, picked it back up and drove off. Gill said he was lucky it was caught on camera. Gill said the driver did not tell anyone, including his supervisor about the incident. He said he understands mishaps happen.
Vice Mayor Restuccia asked if the hoop was allowed on the sidewalk. Pease clarified that basketball hoops are not allowed on the sidewalk per the RMC. Restuccia said he sees them on the sidewalk all the time.
de Graaf said this is his point, he believes most people do not know they are not allowed to have a basketball hoop on the sidewalk. He said the driver made a mistake and should not have picked up the can, but should have tagged it instead.
City Council Page 8 April 12, 2022
Restuccia asked if the can was under the hoop. Gill said the can was not under the hoop, but was in front of the hoop and questioned whether Council had seen the photos or the videos. Council indicated they had seen pictures but not the video.
Barton said the photos looked like the hoop was repairable. Gill disagreed.
Mayor Uecker asked City Attorney Terpstra what Council needs to do legally. Terpstra said Council is in the position of confirming or denying the findings of the adjuster.
These claims are routinely evaluated by the risk management team and in this case, the adjuster has clearly assigned responsibility to the homeowner and not the City. He said the purpose of Council denying claims of this nature is to set a shorter statute of limitations for a legal challenge, making it easier for both parties to quickly get a resolution. Denying a claim does not mean that at the end of the process, the homeowner has no relief, they do. He said these cases are routinely handled by way of denial, but staff will follow the direction of the Council.
de Graaf reiterated that if the can was close enough to be able to damage someone’s property, the driver should not have picked it up. Terpstra said in a situation where the can was placed under an object that was not allowed to be there, he does not see a difference between this and a number of other claims that have been denied by the City.
Council Member Zuber said he is concerned about the direction of the conversation because he feels Council is potentially being asked to make a decision based on partial information. He asked if Council denies the claim, does the conversation stop, or can the conversation continue, the facts gathered and another recommendation can be brought back to the Council.
Gill asked what other information the Council needs from him; he has given them everything he has.
Zuber said staff is being directed to meet with Gill and bring back a recommended resolution and Gill will have the ability to agree or disagree.
Motion to direct staff to meet with Mr. Gill to review all the information and bring a recommended resolution to Council.
RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Leo Zuber, Council Member
SECONDER: Michael Restuccia, Vice Mayor
AYES: Uecker, Restuccia, Zuber, de Graaf, Barton
1.2G : PROVOST & PRITCHARD CONSULTING GROUP
Engineering Services for Water Loss Audit Validation
Progress Payment - Invoice #90432
Progress Payment - Invoice #90915
$270.00
$810.00
TOTAL $1,080.00
City Council Page 9 April 12, 2022
Council Member de Graaf said this item involves his former employer, Provost & Pritchard, so he would leave the room for this item.
Motion to approve Item 1.2G Provost & Pritchard Consulting Group.
RESULT: ADOPTED AS AMENDED [3 TO 1]
MOVER: Leo Zuber, Council Member
SECONDER: Michael Restuccia, Vice Mayor
AYES: Restuccia, Zuber, Barton
NAYS: Uecker
AWAY: de Graaf
**END OF CONSENT CALENDAR**
2. RESOLUTIONS
A. RESOLUTION NO. ______
A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RIPON
OPPOSING THE TAXPAYER
PROTECTION AND GOVERNMENT
ACCOUNTABILITY ACT
Councilmember Barton requested this item
be tabled from the March 8, 2022 meeting
such that the City Council could consider
additional information from the Howard
Jarvis Taxpayers Association and
California League of Cities. Both
organizations have been invited to present
to the City Council at the April 12, 2022
City Council meeting.
This resolution opposes the Taxpayer
Protection and Government Accountability
Act (AG# 21-0042A1).
City Administrator Werner said this item was talked about at the March meeting and was tabled per Council Member Barton’s request. Werner said he and Barton had the opportunity to speak with the League of California Cities regarding the Taxpayer Protection and Government Accountability Act. Werner said this bill restricts local government’s ability to adopt new taxes and fees as well as updating existing ones. Some of the specific concerns are related to franchise fee revenue. The bill requires the city to defend the amount the City collects through franchise fees and AB1600 fees and show justification for those amounts.
Werner said the AB1600 fees are charged by the City to mitigate the expenses of development to the City and expand infrastructure. The City currently is doing a nexus study and this bill would require evidence that minimum cost requirements are met. Werner said this bill will also prohibit the use of advisory committees to monitor the use of revenue related to sales tax revenue. These committees have been helpful in getting measures passed.
Prohibiting these committees will make it harder to pass sales tax measures. Werner said any new sales tax measure would have to have a defined number of years that it would be in place. This is fine for capital items like Measure K, but it becomes more difficult for tax measures related to staffing. Werner said staff is recommending the City Council approve the City Council Page 10 April 12, 2022
resolution opposing the Taxpayer Protection Act.
Council Member Barton asked Nicolas Romo from the League of California Cities to speak on this matter. Romo thanked the Council for the opportunity to speak on behalf of the League of California Cities. He said he wanted to outline some of the provisions that are of concern for cities. He said as it relates to fees and charges, except for licensing and regulatory fees, the bill really restricts cities from being able to adjust fees from year to year.
Cities currently operate under a reasonable standard, Council and staff look at how much should be charged for the cost of services and provide a reasonable fee schedule in which they deliberate and agree to throughout the process. Romo said the measure creates two new obstacles to provide services to residents. It lowers the amount cities are able to charge, not the amount they need to charge or that is needed for the community, but the amount that outside folks believe is the lowest amount you should charge. The bill also requires cities defend the fees to a point where the court must rule in the favor of the city. The League of California Cities believe the power should lie with city government to set fees.
Vice Mayor Restuccia said he certainly does not want the ability to raise taxes to be given to just anybody. He said he is against taxes and believes them to be a waste of money in most cases. In relation to Romo’s comment that cities are limited to what can be charged, Restuccia questioned what happens if the city does a study and it is found that they need to collect taxes. He asked if the city is able to justify the cost, will an outside entity be able to regulate a separate amount and then penalize the city. Romo said a taxpayer could sue the city if they believe the fee is not set at the absolute minimum cost, which is based on the opinion of the fee payer or taxpayer. The city would then have to defend that to a significant degree. The current practice of doing a study and doing due diligence is enough for cities to protect and defend the fees charged, but will not be enough in the future. Restuccia said he believes he should only pay a dollar per gallon of gas, but that does not work because taxes are included in the price.
Council Member de Graaf said he works with Proposition 218 frequently as a consultant for many districts. He said he feels the name, Tax Payer Protection and Government Accountability Act, implies the State will stop imposing so many taxes; however, this really hits the smaller districts such as water districts and special districts the hardest. He said he sees both sides of the argument, but he would hate to see good cities struggle with being able to adjust fees and taxes as necessary.
Tino Rossi applauded the Council’s decision to table the item until they could hear both sides of the issue. Rossi said one of the provisions and the main spirit of the campaign is to give the voters the final say. It does this by requiring final voter approval of all new taxes passed by California legislature instead the current 2/3 Legislature vote and Governor’s signature.
Rossi said another provision restores the 2/3 voter threshold requirement for local special tax increases, which is how it was for 40 years under Proposition 13. The third provision increases transparency for taxpayers by requiring all tax increases placed on the ballot clearly designate the use, the rate, and the duration of the tax increase. He said there is discussion that the measure would limit taxes in perpetuity, he said this is false. He said the bill does not prohibit having a tax to hire staff in perpetuity, so long as the ballot states the tax increase is in perpetuity.
City Council Page 11 April 12, 2022
Rossi said in reference to the advisory committees, taxpayers do not mind paying the taxes, but the taxes are not being spent where taxpayers believed they would be spent. He said he wanted to be clear that this measure does not impact current revenue streams, the only lookback provision will be any tax measure increase passed after January 1, 2022.
Rossi addressed de Graaf’s concern about special districts saying he recognizes that there are critical needs that need to be addressed and there are governing bodies tasked with addressing that. The reason it is so hard to get voters to pass a tax increase is because they have been misled time after time. He said he believes that when cities bring thoughtful policy proposals, raise revenue, and use the money where it was promised, there is no problem getting voters to approve the new revenues. The problem is when the trust is abused.
Restuccia said the Governor has taken what the voters have said to do and disregarded it and nobody has done anything about it and questioned if there are any penalties.
Rossi said this measure requires every tax increase be taken to the voters and dictates that every tax measure has to provide the use, rate and duration of the tax and this includes any measure from the Governor and provides citizen recourse to sue the government should those dollars be diverted.
Zuber said his concern is that this measure addresses problems at the State level, which he does not have a problem with, but the way the measure is written it trickles down to the local level. He is concerned that the Council will be stuck with Rossi’s attitude regarding tax issues at the State level and then the Ripon City Council will have to deal with all the new processes and procedures that stem from problems at the State level. Rossi said it does not change the requirement for general tax increases, those will still be 50% approval and any non-special tax increase and special tax increases for 45-plus years were required to receive a 2/3 voter designation. He said even if the measure does not pass, if the local governing body puts a measure on the ballot, it will require 2/3 vote. The only special tax increase that requires a majority vote is citizen-placed initiatives.
Zuber said he is going to vote for this resolution to oppose the measure because he believes the measure needs to be rewritten so that it is clear the measure is meant for State level problems and leave the local people alone. Zuber said the measure is too broad and has too much built into it that is going to make the City Council miserable over the next few years.
He does not oppose what the bill is trying to do at the State level but he does have a problem with the fingers that are going to be moving into Ripon.
Barton said he did not hear anything from League of California Cities that makes him concerned at the local level for a community like Ripon who responsibly manages their city budget, has appropriate taxing in place and a citizenry that recognizes revenue is needed. He said he believes the threshold of 2/3 is a wonderful thing. He said this might be a State issue but we all pay State tax, with California being the most taxed State in the Country. The State consistently raids the cities and counties and deprives them of due revenue, but thankfully Ripon has a City Council and staff that responsibly manages the revenue they have. He said he strongly opposes this resolution and believes this measure is needed in the State of California.
City Council Page 12 April 12, 2022
Zuber said he is not disagreeing with Barton, but every problem presented was at the State level and the bill needs to address the State and not the cities. He will fully support this if there is a clear line drawn between the State and local governments.
Restuccia asked if the measure could be amended as Zuber has suggested. Rossi said it is too late in the process to amend the measure.
Motion to approve the resolution opposing the Taxpayer Protection and Government Accountability Act.
RESULT: DEFEATED [2 TO 3]
MOVER: Leo Zuber, Council Member
SECONDER: Dean Uecker, Mayor
AYES: Uecker, Zuber
NAYS: Restuccia, de Graaf, Barton
REPORTS
Department Heads:
Chief Ormonde said they will be swearing in the ninth dispatcher on April 21, 2022 at 3:00 PM.
Director of Public Works Pease said March's water numbers match the 2013 numbers and there was a 53% increase from 2021 numbers.
Senior Civil Engineer Collins said the majority of the underground work is complete on Stockton Avenue, crews have started grading the road, and the installation of pavers is scheduled for the end of April. Collins said the underground work at Well 19 has been completed and anticipates the project will be finished in August.
Council Member Zuber said he would like to see better dust control on the weekends on Stockton Avenue. Collins said she has been in contact with the contractor and will check on that.
City Council:
Council Member Barton said he wanted to mention the First Responder Day and the fact that it was well attended and went very well. He said Vice Mayor Restuccia did a great job as the event's emcee. He said this was a great reminder of how much Ripon supports its community.
Barton said he attended his first Strategic Planning meeting and it was a great opportunity to gain an insight into the leadership at staff and Council level.
Council Member de Graaf echoed Barton's sentiments about the First Responder Day. de Graaf wanted to remind the public that the Love Ripon event will be April 30 and Alpine Climbing will do a ribbon cutting on April 30 at 2:00 PM for their one-year anniversary.
Zuber said the clock on Main Street has never told the right time. Pease said staff is in the process of having a technician come out to fix the clock.
City Council Page 13 April 12, 2022
Zuber said at the Strategic Planning meeting he asked about receiving information on the amount of the General Fund in 2008 and the percentage that went to personnel and what those numbers were in 2021.
Restuccia said he wanted to thank everyone who attended the First Responder Day. He said he will be attending Love Ripon.
There being no further business, the meeting was adjourned at 6:57 PM. (Signed) Dean Uecker
Mayor
ATTEST:
(Signed) Lisa Roos
City Clerk
Ripon City Council Minutes
TUESDAY, MARCH 08, 2022 – 6:00 PM
REGULAR MEETING
CLOSED SESSION AT 5:00 PM
CLOSED SESSION: The closed session was called to order at 5:00 PM.
PUBLIC DISCUSSION ON CLOSED SESSION MATTERS: No one from the public wished to speak at this time.
ROLL CALL: Council Members Gary Barton, Daniel de Graaf, Leo Zuber, Vice Mayor Michael Restuccia. Absent: Mayor Dean Uecker.
OTHERS PRESENT: City Administrator Kevin Werner, City Attorney Tom Terpstra, Planning Director Ken Zuidervaart, City Clerk Lisa Roos.
IN THE MATTER OF:
(1) Real Property Negotiations pursuant to Section 54956.7 of the California Government Code – 2 cases.
(2) Potential or Pending Litigation pursuant to Section 54956.9(e)(1) of the California Government Code – 1 case.
Planning Director Zuidervaart left the closed session at 5:19 PM.
Glen Hansen joined the closed session via phone at 5:23 PM and left the closed session at 5:34 PM.
Return to open session.
City Attorney Terpstra said Council met in closed session to receive an update on pending litigation matters and pending real estate negotiations. No reportable action was taken.
PLEDGE OF ALLEGIANCE:
The meeting was called to order at 6:00 PM with Council Member Barton leading in the Pledge of Allegiance to the Flag.
INVOCATION:
Pastor Chris Williams gave the invocation.
1 Packet Pg. 14
Minutes Acceptance: Minutes of Mar 8, 2022 6:00 PM (Approval of Minutes) City Council Page 2 March 8, 2022
ROLL CALL:
Attendee Name Title Status Arrived
Dean Uecker Mayor Absent
Michael Restuccia Vice Mayor Present
Leo Zuber Council Member Present
Daniel de Graaf Council Member Present
Gary Barton Council Member Present
OTHERS PRESENT:
City Administrator Kevin Werner, City Attorney Tom Terpstra, Planning Director Ken Zuidervaart, Recreation Director Kye Stevens, Director of Public Works James Pease, Engineering Supervisor Sarah Collins, Police Chief Ed Ormonde, City Clerk Lisa Roos, Deputy City Clerk Jane Kilgore, Information Systems Technician Hunter Crosby, Kelly Donohue, Sam Samaniego, Di Quaresma.
PUBLIC DISCUSSION:
Di Quaresma said she grew up playing sports and is an avid tennis player. Quaresma said she has been working with Recreation Director Kye Stevens and Planning Director Ken Zuidervaart in respect to the construction of new tennis courts in Ripon. She said she wanted to share the progress with the City Council. She said the original idea was to construct new courts where the current courts are, but there is no room to grow, so they are looking to install new courts at the Mistlin Sports Park. Quaresma said she has established a 501(c)3 called Love-Love Ripon Tennis Foundation, has formed a board for the nonprofit, and currently has seven directors. She said it is important for the Council to understand that there are only four tennis courts in the City and while Mr. Stevens does an excellent job of bandaging them, they are old and the cracks never go away. The age of the courts, in addition to the fact that trucks drive over them creating potholes, makes it difficult to play on these courts. Quaresma said she has a general site plan she would leave with the Council detailing the location at Mistlin Sports Park and the design of the courts. She said the goal is six courts but it has been recommended that they try to install 12 courts. Quaresma said she has recruited, at no cost, an attorney, an engineer, and some individuals who work in construction and they are working on raising funds for the new courts.
APPROVAL OF MINUTES:
Motion to approve the minutes of the Regular Ripon City Council meeting of February 8, 2022 and the Special City Council Meeting of February 10, 2022.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Leo Zuber, Council Member
SECONDER: Daniel de Graaf, Council Member
AYES: Restuccia, Zuber, de Graaf, Barton
ABSENT: Uecker
1. CITY COUNCIL - REGULAR MEETING - FEB 8, 2022 6:00 PM
2. CITY COUNCIL - SPECIAL MEETING - FEB 10, 2022 2:30 PM 1 Packet Pg. 15
Minutes Acceptance: Minutes of Mar 8, 2022 6:00 PM (Approval of Minutes) City Council Page 3 March 8, 2022
APPROVAL OF AGENDA AS POSTED (OR AMENDED):
Council Member Barton requested Items 1.3B and 1.4E be pulled from the Consent Calendar for discussion.
City Attorney Terpstra requested Item 1.4D be pulled from the Consent Calendar for discussion.
Motion to approve the agenda as amended.
RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Daniel de Graaf, Council Member
SECONDER: Gary Barton, Council Member
AYES: Restuccia, Zuber, de Graaf, Barton
ABSENT: Uecker
1. CONSENT CALENDAR
Motion to approve the Consent Calendar as amended.
RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Leo Zuber, Council Member
SECONDER: Daniel de Graaf, Council Member
AYES: Restuccia, Zuber, de Graaf, Barton
ABSENT: Uecker
1.1. Income
A. STATE OF CALIFORNIA
Sales Tax
(February 2021 $206,759.00)
FY 2021-22 YTD: $3,097,188
FY 2020-21 YTD: $1,978,169
Highway Users Tax
(January 2021 $25,548.39)
FY 2021-22 YTD: $235,231
FY 2020-21 YTD: $221,360
SB1 Street & Road Tax
(February 2021 $21,802.17)
FY 2021-22 YTD: $217,200
FY 2020-21 YTD: $191,957
$640,278.32
$28,523.45
$25,255.95
TOTAL $694,057.72
B. CCATT HOLDINGS
Monthly Acacia Avenue Cell Tower Lease Payment –
February 2022 $1,212.72
1 Packet Pg. 16
Minutes Acceptance: Minutes of Mar 8, 2022 6:00 PM (Approval of Minutes) City Council Page 4 March 8, 2022
C. WASTE MANAGEMENT
Monthly Franchise Fee Payment – January 2022 $1,561.60
D. CHARTER COMMUNICATIONS
Quarterly Franchise Fee Payment – December 2021 $25,069.35 E. MODESTO IRRIGATION DISTRICT
Annual Franchise Fee Payment - 2021 $131,034.91
1.2. Bills, Invoices, Payments
A. LAW OFFICE OF THOMAS H. TERPSTRA
General Matters
Police Matters
Code Enforcement
Meadowood
Bethany Home Society
Jack Tone Golf Lease Extension
Public Employee Relations Board
$9,440.00
$221.25
$1,032.50
$368.75
$3,931.25
$2,802.50
$2,433.75
TOTAL $20,230.00
B. PRICE PAIGE & COMPANY
Audit Services
Final Payment – Invoice #20951 $930.00
C. BANK OF STOCKTON
Semi-Annual Retirement Account Administration
Fees for non-PERS employees $52,139.83
D. UNION BANK
California Statewide Community Development Authority
Water and Wastewater Revenue Bonds Series 2006C $98,324.20 E. UNION BANK
California Statewide Community Development Authority
Water Revenue Refunding Bonds Series 2012 $22,821.85
F. SAN JOAQUIN REGIONAL TRANSIT DISTRICT
Blossom Express Driver
January Invoice #AR112990 $1,321.28
G. LDA
Corporation Yard Design Services
Progress Payment – Invoice #15/622-03-20 $10,000.00
1 Packet Pg. 17
Minutes Acceptance: Minutes of Mar 8, 2022 6:00 PM (Approval of Minutes) City Council Page 5 March 8, 2022
H. VAUGHAN CONSTRUCTION
Sidewalk Trip Hazard Repairs
Progress Payment
Invoice #4207
Invoice #4208
$1,445.00
$9,633.75
TOTAL $11,078.75
I. MCR ENGINEERING
Construction Management Services for the Stockton
Avenue Rehabilitation Project
Progress Payment – Invoice #16750 $15,630.00
J. D. A. WOOD CONSTRUCTION, INC.
Stockton Avenue Rehabilitation Project
Progress Payment – Invoice #12 $207,604.45
K. SORACCO, INC.
Well 19 Pump Station
Progress Payment – Invoice #4 $148,445.10
L. HALPIN COMPLIANCE SOLUTIONS
Solid Waste/Recycling Regulatory
Consulting
Progress Payment - Invoice #21-R-1012
Progress Payment - Invoice #22-R-0010
$2,162.09
$713.61
TOTAL $2,875.70
M. STANTEC
Wastewater Discharge Permit Groundwater
Monitoring Progress Payment
3rd Quarter 2021 - Invoice #1892357 $1,995.00
N. TERRACON CONSULTANTS, INC.
Stockton Avenue Rehabilitation Project
Materials Testing & Inspection Services
Progress Payment – Invoice #TG41399 $1,847.00
1.3. Resolutions
A. RESOLUTION NO. 22-8
A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RIPON
AUTHORIZING DESTRUCTION OF
CERTAIN FINANCIAL RECORDS,
DOCUMENTS, INSTRUMENTS,
BOOKS, AND PAPERS
This resolution authorizes the destruction
of certain financial records, documents,
instruments, books, and papers.
B. ITEM B WAS MOVED TO ITEMS PULLED FROM CONSENT
1 Packet Pg. 18
Minutes Acceptance: Minutes of Mar 8, 2022 6:00 PM (Approval of Minutes) City Council Page 6 March 8, 2022
C. RESOLUTION NO. 22-9
A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RIPON
ACCEPTING A GRANT DEED OF
CERTAIN REAL PROPERTY TO
THE CITY OF RIPON
This resolution accepts a Grant Deed for
APN 259-170-02 of certain real property
to the City of Ripon in connection with
public improvements and authorizes the
Mayor to sign and execute any and all
documents necessary to complete the
aforementioned transaction.
D. RESOLUTION NO. 22-10
A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RIPON
APPROVING THE PROCESS FOR
FUTURE CITY COUNCILS TO
CONSIDER WHEN FILLING A
VACANT CITY COUNCIL SEAT
This resolution approves the process for
future City Councils to consider
following when filling a City Council
vacancy as an open and transparent
process to find the most qualified
individual to fill a vacant City Council
seat.
E. RESOLUTION NO. 22-11
A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RIPON
CERTIFYING THE APPOINTMENT
AND TERM TO FILL A PLANNING
COMMISSION VACANCY
This resolution approves appointing
Steve Stevenson (currently serving as
alternate) to Seat No. 3 on the Planning
Commission and Jeff Veilleux to Seat
No. 6 as an alternate on the Planning
Commission.
1.4. Miscellaneous Items
A. CLAIM
Robyn Gordon Deny the claim filed by Robyn Gordon.
B. ASSIGNMENT AND ASSUMPTION - MEADOWOOD RIPON, LLC
DEVELOPMENT AGREEMENT
Meadowood Residential Development
Project
Consent to the Assignment and
Assumption Agreement allowing Dasco
Greenwood, LLC to purchase the
project and land from Meadowood
Ripon, LLC located on the west side of
Fulton Avenue between Arc Way and
W. Colony Road and authorize the
Mayor to sign the acknowledgement and
acceptance by the City.
C. ASPHALT REPAIR CONTRACT
1 Packet Pg. 19
Minutes Acceptance: Minutes of Mar 8, 2022 6:00 PM (Approval of Minutes) City Council Page 7 March 8, 2022
Dirt Dynasty, Inc. Approve and authorize the Mayor to
sign the contract with Dirt Dynasty, Inc.
to repair asphalt in various locations
throughout the City where excavations
have occurred to make repairs to City
underground utilities and potholes in the
not to exceed amount of $57,600
(funding source: Water & Sewer
Enterprise Capital Funds and the Street
and Road Operating Fund).
D. ITEM D WAS MOVED TO ITEMS PULLED FROM CONSENT
E. ITEM E WAS MOVED TO ITEMS PULLED FROM CONSENT
F. WASTEWATER TREATMENT PLANT GROUNDWATER MONITORING
AND REPORTING
Stantec Consulting Services, Inc.
Change Order No. 10
Approve and authorize the Mayor to
sign Change Order No. 10 with Stantec
Consulting Services, Inc. in the not to
exceed amount of $39,350 to extend
their Quarterly and Annual Groundwater
Monitoring and Reporting at the Ripon
Wastewater Treatment Facility until
February 26, 2025 (funding source:
Sewer Enterprise Operating Fund).
ITEMS PULLED FROM CONSENT
RESOLUTION NO. ______
1.3B: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RIPON
OPPOSING THE TAXPAYER
PROTECTION AND GOVERNMENT
ACCOUNTABILITY ACT
This resolution opposes the Taxpayer
Protection and Government Accountability
Act (AG# 21-0042A1).
Council Member Barton said he pulled this item because after reading the staff report, he did not feel he had enough information to understand the pros and cons of the Tax Payer Protection and Government Accountability Act. He did some research regarding the proposed Act and said he feels the Council could benefit from a more robust assessment of the pros and cons of the Tax Payer Protection and Government Accountability Act. Barton said he would propose continuing this item to next month giving Council more time to look closer at this and perhaps hear from the League of California Cities and someone from Howard Jarvis.
Vice Mayor Restuccia said he was glad Barton had pulled the item because he had similar questions.
1 Packet Pg. 20
Minutes Acceptance: Minutes of Mar 8, 2022 6:00 PM (Approval of Minutes) City Council Page 8 March 8, 2022
RESULT: TABLED Next: 4/12/2022 6:00 PM
1.4D: PARCEL MAP
Parcel Map No. 21-62 Accept Parcel Map No. 21-62 (1501 North Jack Tone Road) from Pilot Travel
Centers, LLC and authorize the Mayor,
City Engineer and City Clerk to sign for
recording.
City Attorney Terpstra said he would leave the room for this item because there is a conflict of interest.
Motion to approve Item 1.4D Parcel Map 21-62.
RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Daniel de Graaf, Council Member
SECONDER: Gary Barton, Council Member
AYES: Restuccia, Zuber, de Graaf, Barton
ABSENT: Uecker
1.4E: STOCKTON AVENUE REHABILITATION PROJECT
D.A. Wood Construction, Inc.
Change Order No. 9
Approve Change Order No. 9 in the not to
exceed amount of $40,076 for additional
potholing required to adhere to PG&E
internal standards, demolition of an
industrial sewer manhole found within the
proposed curb and gutter, upsizing street
light conduits and the demolition of
asphalt found buried beneath existing soil
on Stockton Avenue (funding sources:
Sewer Enterprise Capital Fund and
Measure K).
Council Member Barton said he asked to pull this item because of the multiple change orders for this project and requested an update. City Administrator Werner said the original bid amount was $4.75 million and there have been $560,000 in change orders.
While that is higher than what the City normally sees on a project, it is not unusual for a project like this. He said when the design team went out and began the process there was a lot of work done to identify what utilities were underground. The design drawings were sent to PG&E in an attempt to get their record drawings into the design and understand their requirements throughout construction. As construction proceeded, multiple unanticipated utilities were discovered resulting in many of the change orders. He said he would like to add that many of the change orders are related to the underground work and those are being funded through the Enterprise Capital Funds, but the Street and Road portion of the project will be funded through grants received by the City. Werner said there is about $180,000 of Measure K grant money left to fund future street change 1 Packet Pg. 21
Minutes Acceptance: Minutes of Mar 8, 2022 6:00 PM (Approval of Minutes) City Council Page 9 March 8, 2022
orders. He said the project is transitioning from the underground portion to the surface work and construction crews are currently installing curb and gutter right now. Werner said he is anticipating completion of the project in June or July of 2022.
Council Member de Graaf said he understands the underground utilities but the potholes related to PG&E’s standards should have been known by PG&E beforehand and included in the inspector’s report. He asked if PG&E should pay for this. Werner said it was unfortunate that the inspectors from PG&E declined to include the potholes in their inspection report. He said as the project progressed it became difficult to work with PG&E regarding financial responsibility. Werner said if the City had known about it, they would have put that in the proposal that went out to bid and the City would have paid for it anyway.
Motion to approve Item 1.4E Stockton Avenue Rehabilitation Project Change Order 9.
RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Leo Zuber, Council Member
SECONDER: Daniel de Graaf, Council Member
AYES: Restuccia, Zuber, de Graaf, Barton
ABSENT: Uecker
**END OF CONSENT CALENDAR**
2. PUBLIC HEARINGS
Council will take action on the following items at the conclusion of each Public Hearing.
A. COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME PROGRAMS
Fiscal Year 2022-2023 A public hearing to provide residents the opportunity to hear recommendations on
proposed projects and provide comments
to the City Council.
Recommended Action: Approve the
recommended 2022-2023 CDBG and
HOME Program funding allocations and
direct staff to process the necessary
documentation with San Joaquin County to
facilitate this grant program.
Planning Director Zuidervaart said this is the annual public hearing for allocation of Community Development Block Grant (CDBG) and HOME funds. Staff is recommending allocating the majority of the funds to the Senior Center Retrofit Project.
He said the project should be out to bid soon and if the project does not use up the funds, staff will come back to Council to allocate the remaining funds to another project.
Zuidervaart said staff received project applications for Bethany Home's Meals on Wheels and a few from the County. Staff is recommending funding most of them. 1 Packet Pg. 22
Minutes Acceptance: Minutes of Mar 8, 2022 6:00 PM (Approval of Minutes) City Council Page 10 March 8, 2022
Zuidervaart said the HOME funds have been set aside in an account used to fund the lowincome down payment assistance program. He said there have not been many people using the program in Ripon; the City is working with the County to reallocate the funds.
Some of the ideas include affordable housing projects or rehabs versus just down payment assistance.
PUBLIC HEARING OPENED
No one from the public wished to speak at this time.
PUBLIC HEARING CLOSED
Motion to approve the recommended 2022-2023 CDBG and HOME Programs funding allocations and direct staff to process the necessary documentation with San Joaquin County to facilitate this grant program.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Daniel de Graaf, Council Member
SECONDER: Leo Zuber, Council Member
AYES: Restuccia, Zuber, de Graaf, Barton
ABSENT: Uecker
3. ORDINANCES
Second Reading and Adoption
A. ORDINANCE NO. 912
AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF RIPON
AMENDING THE CITY OF RIPON
MUNICIPAL CODE, TITLE 8,
CHAPTER 8.12 ENTITLED “GARBAGE
COLLECTION AND DISPOSAL”;
PROVIDING DEFINITIONS AND
PROVIDING FOR AN EFFECTIVE
DATE
This ordinance amends Chapter 8.12
Garbage Collection and Disposal to the
Ripon Municipal Code in order to include
the new State of California Organic Waste
Diversion regulations.
Motion to waive the second reading and adopt Ordinance 912 amending Chapter 8.12 “Garbage Collection and Disposal” of the Ripon Municipal Code in order to include the new State of California Organic Waste Diversion regulations.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Leo Zuber, Council Member
SECONDER: Gary Barton, Council Member
AYES: Restuccia, Zuber, de Graaf, Barton
ABSENT: Uecker
1 Packet Pg. 23
Minutes Acceptance: Minutes of Mar 8, 2022 6:00 PM (Approval of Minutes) City Council Page 11 March 8, 2022
4. DISCUSSION ITEMS
A. WATER METER ENDPOINT TELEMETRY PURCHASE
Badger Meter, Inc.
Discussion/Action
City Council to consider the replacement
of endpoint telemetry devices for all City
water meters from Badger Meter, Inc. in
the amount of $228,140 (funding source:
Water Enterprise Capital Fund).
Director of Public Works Pease said the 3G cellular network is being phased out and the City is being forced to upgrade endpoints in order to continue to function. The endpoints had a battery life of 10-years and were scheduled for replacement in 2025. He said Badger Meter is giving the City a 50% cost reduction on the 4,148 necessary endpoints.
The new units will have a 20-year battery life: 10-year full warranty and a 10-year prorated warranty. Pease said there will be no service interruption to customers.
Council Member Zuber asked if the City will be doing the installation. Pease said yes, the City is planning to do the installation as they receive the endpoints, which will be staggered in their delivery.
Zuber asked if there are still people paying for their meter. City Clerk Roos said there are still four years left on the payments.
Barton said he assumes the new endpoints will be 5G compatible, and will work with the 4G service. Pease confirmed they are 4G and 5G compatible. Badger Meters new warranty provides a 10-year replacement warranty and 10-year prorated replacement in the event the networks go to 6G and these are not compatible.
Motion to approve the purchase of the new Water Meter Endpoint Telemetry Devices.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Gary Barton, Council Member
SECONDER: Daniel de Graaf, Council Member
AYES: Restuccia, Zuber, de Graaf, Barton
ABSENT: Uecker
REPORTS
Department Heads:
Chief Ormonde said March 9, 2022 at 2:00 PM they will be swearing in a new dispatcher.
Council Member Barton asked for an update on the vacant IT Supervisor position. Ormonde said IT Tech Crosby will be working more hours until they are able to reevaluate the position; they are not planning to fill the position for the next few months. 1 Packet Pg. 24
Minutes Acceptance: Minutes of Mar 8, 2022 6:00 PM (Approval of Minutes) City Council Page 12 March 8, 2022
Recreation Director Stevens said in March 2021 the Council approved an MOU with Ripon Unified School District (RUSD) regarding the use of facilities for meetings and sports. He said there have not been any conflicts and both parties are happy. He does not recommend any changes at this time.
Stevens said the recreation programs are back in full force. He said participation has increased in the main sports from 2019 numbers. He said soccer had 774 signups in 2019 and 835 in 2021.
Council Member de Graaf asked if he thinks the increases are due to other cities not offering programs. Stevens said there is a little bit of that, but he is hearing positive feedback that people like our programs and are wanting to stay with Ripon recreation programs.
Planning Director Zuidervaart said Diamond Pet Food received final approval for their fourth production line last year and are currently operating the line. He said part of the condition of approval included monthly odor reports. He said there have been several months without any complaints and a few unconfirmed reports.
Barton and de Graaf both said they live near the facility and at times there is a faint smell but it may be the sewer ponds.
Zuidervaart said Happy Daze will be breaking ground on Thursday at 4:00 PM.
Director of Public Works Pease showed a drought graph from National Oceanic and Atmospheric Administration (NOAA) and said over the last year water has decreased about 3 feet in our wells. He said 2022 February water usage was identical to 2013. He said the rolling 12-month average is down about 13% from the 2013 numbers.
Pease said the summer watering schedule started this week and there will be extra patrols over the next few weeks to help remind people to only water during their allowed days and times.
Council Member Zuber said the graph shows our wells are 10 feet lower than in 2007. It is important that people realize that the groundwater is not being replenished during the winters.
Barton asked what the typical drawdown is on the wells. Pease said they do have the data, but he does not have it on him. Barton asked if they are going to have to adjust the settings of some of the pumps on those wells. Pease said that is a possibility.
Engineering Supervisor Collins provided an update on the Stockton Avenue Rehabilitation Project saying they are anticipating completion in the summer of 2022.
Collins said the majority of the underground work has been completed for Well 19. The project is at a standstill while waiting for project materials to come in. She anticipates completion in the summer of 2022.
Zuber asked what the building is at the site. Pease said it is the standard well building. 1 Packet Pg. 25
Minutes Acceptance: Minutes of Mar 8, 2022 6:00 PM (Approval of Minutes) City Council Page 13 March 8, 2022
City Administrator Werner gave a brief update on the budget. His first slide showed a summary of the general fund and that the City is ahead of the February 2021 numbers. He said Sales Tax revenue was lower at the end of the 2020-2021 fiscal year but picked up at the start of the 2021- 2022 fiscal year. He said the City will receive about $160,000 from the refunding of redevelopment bonds, but it will be a one-time money. He said part of the budget process will be discussing possible uses for these one-time funds. Werner said revenue is about 8% higher than expected and expenses are about 1.3% lower than originally budgeted.
Werner said revenue has been pretty stable at about 3 to 3.5 million dollars a year over the past few years. The City receives sales tax revenue income every month but the payments are based off a calculation of previous years with the exception of August, November, February, and May.
In those months, the State will true up the numbers and give the City revenue based off actual sales for those periods of time. Werner said sales tax revenue is up $1.1 million or 56% from last year. He said gas prices are higher than usual right now so while the City usually receives about 45% of sales tax revenue from gas tax, the higher amount we are receiving is not something the City is planning on as a recurring revenue.
City Council:
de Graaf said the Almond Blossom Festival was a huge success and thanked the Chamber for all their hard work. He said thank you to the person who attended tonight’s meeting.
Zuber said there was a Chamber Board meeting this morning and he wanted to share some statistics from the Festival. He said there were 10,000 cars in the parking lot from Thursday to Sunday. The Chamber was able to sell $50,000 in advance tickets, the Carnival reported an additional $190,000 in ticket sales, and there were 83 parade entries. Zuber said the Chamber was able to net around $70,000 more than in 2020. He said the ladies at the Chamber worked very hard to make this a success and they did a great job.
Barton said the Almond Blossom weekend was very enjoyable and very well done and the parade was well attended. He said it was a wonderful reminder of why Ripon is so special.
Barton said this is a real credit to Kelly Donohue and her staff. He said he wanted to recognize the ladies who participated in the Almond Blossom Queen contest.
Vice Mayor Restuccia said April 2 at 8:00 AM is Ripon’s First Responder Appreciation Day with Sheriff Withrow as the guest speaker.
There being no further business, the meeting was adjourned at 7:01 PM. (Signed) Dean Uecker
Mayor
ATTEST:
(Signed) Lisa Roos
City Clerk
1 Packet Pg. 26
Minutes Acceptance: Minutes of Mar 8, 2022 6:00 PM (Approval of Minutes) Ripon City Council Workshop Minutes
Informal Informational Meeting
DATE: THURSDAY, MARCH 31, 2022
PLACE: STOUFFER HALL, 1000 STOUFFER ST., RIPON, CA 95366 TIME: 11:30 AM
1. ROLL CALL
Attendee Name Title Status Arrived
Dean Uecker Mayor Present
Michael Restuccia Vice Mayor Present
Leo Zuber Council Member Present
Daniel de Graaf Council Member Present
Gary Barton Council Member Present
OTHERS PRESENT: City Administrator Kevin Werner, City Attorney Tom Terpstra, Planning Director Ken Zuidervaart, Recreation Director Kye Stevens, Director of Public Works James Pease, Senior Civil Engineer Sarah Collins, Police Chief Ed Ormonde, City Clerk Lisa Roos, Deputy City Clerk Jane Kilgore, Sheri Coburn, Katie Patterson.
2. TOPICS OF DISCUSSION
STRATEGIC PLANNING WORKING SESSION
Discussion/No Action City Council to discuss future policy goals and the implementation of those goals.
City Administrator Werner reviewed the 2022-23 Policy Goals and Implementation Plan noting the Guiding Principles and the Fiscal Year 2021-22 completed actions. Werner said the goal of the City is to serve the community as efficiently as possible.
Werner gave a financial overview including a summary of the General Fund Reserve account balances and available funds for City Council priorities.
Werner discussed the AB1600 Fund, the Enterprise Funds and the Street and Roads Funds including the opportunities and challenges of one-time improvements and Council’s approach to continue to fund important infrastructure projects.
Werner reviewed the 20-year Capital Improvement Plan and said this was based on his understanding of Council’s priorities. He said he considers this a fluid document. 2 Packet Pg. 27
Minutes Acceptance: Minutes of Mar 31, 2022 11:30 AM (Approval of Minutes) City Council Page 2 March 31, 2022
Mayor Uecker left the meeting at 12:30 PM.
Werner shared information with the Council on the City’s staffing since 2008. Chief Ormonde added some information regarding staffing considerations for the police department.
Werner led a discussion on available one-time revenue sources and presented some items that have been currently allocated, what his recommendations are, and other items for Council to consider. He listed these items in the same format as the Policy Goals and Implementation Plan with areas of Fiscal Responsibility, Economic Development, Community Service, Employee Work Environment, and City Utilities/Facilities. Some of these recommended allocations included the Jack Tone Annexation Plan, updating the City website, deferred maintenance items, Phase 1 of the Corporation Yard and tennis court rehabilitation. Werner also recommended allocations to the police department including improvements to the shooting range and the ability to issue electronic citations. He discussed allocating funds to leadership training for both City and police department employees. Werner shared some other considerations for the Council.
Council said they would like way finding signs, which is in the other considerations, to move to the list of recommended allocations.
Werner discussed the City’s unfunded PERS liability and presented Council options for addressing this increasing liability.
Werner recapped the highlights of the meeting including options for Council to consider. He summarized action items for staff and Council, which will be brought to future Council meetings for approval.
3. ADJOURNMENT
There being no further business, the meeting was adjourned at 2:52 PM.
KEVIN WERNER
City Administrator
2 Packet Pg. 28
Minutes Acceptance: Minutes of Mar 31, 2022 11:30 AM (Approval of Minutes)
1.1.A.a
Packet Pg. 29
Attachment: 2022 02 advance (3364 : State of California) State Controller's Office
Remittance AdviceHighway Users Tax CitiesClaim Schedule: 2100303 and 2100303AIssue Date: March 09, 2022Fiscal Year: 2021-2022Collection Period: January 24, 2021 - February 23, 2022Description: Streets & Highways Code sections 2103, 2105, 2106, 2107 and 2107.5.For assistance, please contact Mr. Tam Nguyen at 916-327-0064 or at [email protected].
City Population Section 2103 Section 2105 Section 2106 Section 2107 Section 2107 Snow
(Included in Section
2107 Amount) Section 2107.5 Gross Claim
Perform Payee by
Apportionment Claim
Adjustment Payment Amount Year To Date
Ripon City Treasurer 16,292 $10,175.68 $7,183.85 $4,596.73 $7,802.79 $0.00 $0.00 $29,759.05 $0.00 $29,759.05 $264,990.32
1.1.A.b
Packet Pg. 30
Attachment: fy2021_02hwycityra (3364 : State of California) State Controller's Office
Remittance Advice
Road Maintenance and Rehabilitation Account (RMRA) - Cities Claim Schedule: 2100318 and 2100318A
Issue Date: March 22, 2022
Fiscal Year: 2021-2022
Collection Period: February 01, 2022 - February 28, 2022 Description: Streets & Highways Code section 2032(h)(2), Road Maintenance and Rehabilitation Account allocation to cities.
For assistance, please contact John Bodolay at 916-323-2154 or at [email protected].
City Population Payment Amount Year To Date
Ripon City Treasurer 16,292 $25,274.30 $188,658.34
1 of 1
1.1.A.c
Packet Pg. 31
Attachment: rmra_cities_remit_2021_mar22 (3364 : State of California)
1.1.B.a
Packet Pg. 32
Attachment: T-MOBILE - March (3377 : T-MOBILE)
1.1.B.b
Packet Pg. 33
Attachment: T-MOBILE - April (3377 : T-MOBILE)
1.1.C.a
Packet Pg. 34
Attachment: Waste Management (3378 : Waste Management)
1.1.C.a
Packet Pg. 35
Attachment: Waste Management (3378 : Waste Management)
1.1.D.a
Packet Pg. 36
Attachment: CCATT (3391 : CCATT Holdings)
1.2.A.a
Packet Pg. 37
Attachment: Caves & Associates (3393 : Caves & Associates) Invoice
Date
3/25/2022
Invoice #
59 Bill To
City of Ripon - General
Kevin Werner
259 N. Wilma Avenue
Ripon, CA 95366
Law Office of Thomas H. Terpstra
P.O. Box 446
Ripon, CA 95366
Tel: (209) 483-1387
Email: [email protected]
Matter #
1084-003
Total
Date Attorney Description Rate Hours Amount
Meet with client regarding pending projects, follow
up on items scheduled for City Council, finalize and
send resolution and supporting documents.
2/28/2022 THT 295.00 590.00 2
Calls, emails regarding agenda items, review
document destruction form.
3/1/2022 THT 295.00 221.25 0.75
Review changes to vacancy resolution, staff report,
discuss with Kevin, comments on same.
3/3/2022 THT 295.00 221.25 0.75
3/4/2022 THT Research assignment clause requirements for owner. 0.75 295.00 221.25 Attend staff meeting, agenda review, prepare for
closed session items, coordinate with co-counsel,
attend City Council meeting and closed session;
review email from Zuidervaart regarding freeway
sign regulations.
3/8/2022 THT 295.00 1,327.50 4.5
Discuss pending matters and upcoming meetings
with client, emails re same.
3/10/2022 THT 295.00 147.50 0.5
Review and comment on RCFD Strategic plan,
discuss with client.
3/14/2022 THT 295.00 811.25 2.75
$3,540.00
1.2.B.a
Packet Pg. 38
Attachment: Terpstra Invoices - March 2022 (3390 : Law Office of Thomas H. Terpstra) Invoice
Date
3/25/2022
Invoice #
60 Bill To
City of Ripon - Police Dept.
Kevin Werner
259 N. Wilma Avenue
Ripon, CA 95366
Law Office of Thomas H. Terpstra
P.O. Box 446
Ripon, CA 95366
Tel: (209) 483-1387
Email: [email protected]
Matter #
1084-004
Total
Date Attorney Description Rate Hours Amount
Review and calendar new arraignments in
misdemeanor and RMC cases.
3/2/2022 THT 295.00 221.25 0.75
Department-review citation for afternoon
arraignment, call in for same.
3/21/2022 THT 295.00 221.25 0.75
$442.50
1.2.B.a
Packet Pg. 39
Attachment: Terpstra Invoices - March 2022 (3390 : Law Office of Thomas H. Terpstra) Invoice
Date
3/25/2022
Invoice #
61 Bill To
City of Ripon - Meadowood
Kevin Werner
259 N. Wilma Avenue
Ripon, CA 95366
Law Office of Thomas H. Terpstra
P.O. Box 446
Ripon, CA 95366
Tel: (209) 483-1387
Email: [email protected]
Matter #
1084-212
Total
Date Attorney Description Rate Hours Amount
Review and revise assignment and assumption
agreement, confer with client, email to and from
attorney for developer regarding same.
2/28/2022 THT 295.00 663.75 2.25
3/4/2022 THT Review Meadowood DA and advise re agenda item. 1 295.00 295.00 $958.75
1.2.B.a
Packet Pg. 40
Attachment: Terpstra Invoices - March 2022 (3390 : Law Office of Thomas H. Terpstra) Invoice
Date
3/25/2022
Invoice #
62 Bill To
City of Ripon - Bethany Home
Kevin Werner
259 N. Wilma Avenue
Ripon, CA 95366
Law Office of Thomas H. Terpstra
P.O. Box 446
Ripon, CA 95366
Tel: (209) 483-1387
Email: [email protected]
Matter #
1084-224
Total
Date Attorney Description Rate Hours Amount
2/28/2022 THT Review and discuss traffic study with client. 0.5 425.00 212.50 Review traffic study, discuss conclusions, findings
with client.
3/14/2022 THT 425.00 1,062.50 2.5
Call from client, discuss Negative Declaration
proposal, alternative for EIR, historic structure laws. 3/21/2022 THT 425.00 212.50 0.5
Review consultant’s proposal, site visit, legal
research on CEQA requirements for historic
structures, discuss with client.
3/24/2022 THT 425.00 956.25 2.25
$2,443.75
1.2.B.a
Packet Pg. 41
Attachment: Terpstra Invoices - March 2022 (3390 : Law Office of Thomas H. Terpstra) Invoice
Date
3/25/2022
Invoice #
64 Bill To
City of Ripon - PERB Action
Kevin Werner
259 N. Wilma Avenue
Ripon, CA 95366
Law Office of Thomas H. Terpstra
P.O. Box 446
Ripon, CA 95366
Tel: (209) 483-1387
Email: [email protected]
Matter #
1084-401
Total
Date Attorney Description Rate Hours Amount
Review and respond to numerous emails from PERB
staff attorney Coffey; draft and send proposed
settlement offer to client, discuss and revise same.
3/7/2022 THT 295.00 516.25 1.75
Revise, send settlement offer to PERB, numerous
emails re same.
3/8/2022 THT 295.00 516.25 1.75
Prepare for informal settlement conference,
participate in conference, follow up discussions with
client, opposing counsel, read and discuss MMBA
cases with client.
3/9/2022 THT 295.00 1,696.25 5.75
Further work on settlement proposal and key
language revisions, draft and send summaries of
leading cases to client, emails re pending discussions
3/10/2022 THT 295.00 811.25 2.75
Discuss caselaw, legal standard for relevance in
Union’s requests, follow up conference with client,
negotiator.
3/11/2022 THT 295.00 368.75 1.25
Draft revised version of proposal to unions, emails,
calls to and from client, Ken Caves regarding same.
3/17/2022 THT 295.00 811.25 2.75
Further work on City proposal, emails regarding
same, follow up on cases cited by negotiator and
discuss in research memo.
3/20/2022 THT 295.00 885.00 3
Draft and send memo to client, Caves, re-draft
settlement proposal, calls to mediator, special
counsel, follow up on emails continuing afternoon
mediation.
3/21/2022 THT 295.00 516.25 1.75
Call to special counsel, respond to emails from
mediator, confirm new dates.
3/22/2022 THT 295.00 221.25 0.75
Numerous calls, emails to and from special counsel
Dungy, review and revise Engagement Letter, discuss
strategies for resolution.
3/23/2022 THT 295.00 368.75 1.25
$6,711.25
1.2.B.a
Packet Pg. 42
Attachment: Terpstra Invoices - March 2022 (3390 : Law Office of Thomas H. Terpstra) Bill To
INVOICE
Description Amount
Invoice Date
Total Due
Delinquent Date
Customer # Invoice #
RMA 2022-0285
03/15/2022
$208,930.00
CRI090
2021/2022 4TH QUARTER DEPOSITS
CITY OF RIPON
259 NORTH WILMA AVENUE
RIPON, CA 95366
CENTRAL SAN JOAQUIN VALLEY
RISK MANAGEMENT AUTHORITY
1750 Creekside Oaks Drive, Suite 200
Sacramento, CA 95833
800.541.4591
916.244.1199 Fax
04/29/2022
Liability Program 78,986.00
Liability Program Contingency Funds Distribution (235.00) Workers' Compensation Program 131,138.00
Worker's Compensation Program Contingency Funds Distribution (959.00) TOTAL AMOUNT DUE $208,930.00
Please make check payable to CSJVRMA and remit payment to the above address.
Delinquent amounts shall be assessed a 1% penalty plus interest at the rate of 10% per annum.
CSJVRMA ACCEPTS ELECTRONIC PAYMENTS
To obtain ACH/wiring instructions, please contact Katie O’Brien, Finance Manager.
[email protected] ~ (916) 244-1192 (Direct)
1.2.C.a
Packet Pg. 43
Attachment: RMA 2022-0285 Ripon (3369 : CSJVRMA 2021/2022 4th Quarter)
1.2.D.a
Packet Pg. 44
Attachment: Banc of America WasteWater payment (3380 : Banc of America - 2011 Waste Water Bonds)
1.2.D.a
Packet Pg. 45
Attachment: Banc of America WasteWater payment (3380 : Banc of America - 2011 Waste Water Bonds)
1.2.D.a
Packet Pg. 46
Attachment: Banc of America WasteWater payment (3380 : Banc of America - 2011 Waste Water Bonds) Invoice
Date
3/4/2022
Invoice #
941
Bill To
City of Ripon
Sarah Collins,P.E.
259 N. Wilma Avenue
Ripon, CA 95366
Shoreline Environmental Engineering
Project
Well No. 19 Pump Station & Site Design
Phone #
916 806 3970
E-mail
[email protected]
Total
3152 Noblecrest Lane
Cameron Park, CA 95682
Item Description of Services Qty Rate Amount
Ripon Well 19 CM Support - Review and respond to
RFI#15
Civil Engineering 1.5 165.00 247.50
$247.50
1.2.E.a
Packet Pg. 47
Attachment: Invoice 941_Shoreline Environmental Engineering (3362 : Shoreline Environmental Engineering) ©©©ò½±¹¼·´´®»¿ò½±³
ÐòÑò Þ±¨ íëéë
Ó±¼»-¬± Ýß çëíëî
INVOICE
Ken Zuidervaart
Director of Planning, Building
Economic Development
City of Ripon
259 N. Wilma Avenue
Ripon, Ca 95366
DATE: March 17, 2022
APPRAISAL SERVICES RENDERED . . . . . . . . . . . . . . . . . . . . . . . $8,000 15151 River Road
(APN: 245-180-27) &
21800 N. Ripon Road
(APN: 245-180-23)
Ripon, CA
$8,000 BALANCE DUE
Please process all invoices to our new mailing address:
P.O. Box 3575
Modesto, CA 95352
FEDERAL ID NO. 20-8139309 6897 –DECJR
1.2.F.a
Packet Pg. 48
Attachment: Cogdill Invoice 6897-DECJR (3379 : Cogdill and Associates Appraisal)
1.2.H.a
Packet Pg. 49
Attachment: Invoice 1903049_Stantec (3376 : Stantec Consulting Services, Inc.)
1.2.H.a
Packet Pg. 50
Attachment: Invoice 1903049_Stantec (3376 : Stantec Consulting Services, Inc.) Project: Invoice Date: 3/8/2022
Job No: 21-086 Invoice No.: 16872
Billed to: City of Ripon Remit to: MCR Engineering, Inc.
Attn: Kevin Werner 1242 Dupont Court
Email: [email protected] Manteca, California 95336 Services for the above referenced project represent work performed through No. Task Description Qty Total
1. CONSTRUCTION MANAGEMENT ASSISTANCE EA $4,440.00
Current Billing: $4,440.00
Previously Billed: $15,630.00
Payments Received: $0.00
Balance Due: $20,070.00
BILLING STATUS:
DAYS 90+ TOTAL
AMOUNT $0.00 $20,070.00
Stockton Avenue Improvements Construction Management
Assistance
1/31/22
$0.00
0-30 61-90
$4,440.00
31-60
$15,630.00
1.2.I.a
Packet Pg. 51
Attachment: Invoice 16872_MCR Engineering (3365 : MCR Engineering) Project: Invoice Date: 3/8/2022
Invoice No.: 16872
Job No: 21-086
Billed to: City of Ripon Remit to: MCR Engineering, Inc.
Attn: Kevin Werner 1242 Dupont Court
Email: [email protected] Manteca, California 95336
PROJECT BILLING REPORT
No. Task Description Total
1. CONSTRUCTION MANAGEMENT ASSISTANCE EA $4,440.00
Contract Amount: Time & Materials(Amount Not to Exceed $32,000.00):
Previously Invoiced: $15,630.00
Total Billed to Date: $20,070.00
Civil Engineer 24.0 hrs @ $125.00 = $3,000.00
CAD Drafter 16.0 hrs @ $90.00 = $1,440.00
$4,440.00
TOTAL: $4,440.00
. . . Attend weekly project meetings in January 2022. Assist city staff with inspections, project management, and assist staff with additional grading revisions.
Stockton Avenue Improvements Construction Management
Assistance
1.2.I.a
Packet Pg. 52
Attachment: Invoice 16872_MCR Engineering (3365 : MCR Engineering) Project: Invoice Date: 4/1/2022
Job No: 21-086 Invoice No.: 16957
Billed to: City of Ripon Remit to: MCR Engineering, Inc.
Attn: Kevin Werner 1242 Dupont Court
Email: [email protected] Manteca, California 95336 Services for the above referenced project represent work performed through No. Task Description Qty Total
1. CONSTRUCTION MANAGEMENT ASSISTANCE EA $3,650.00
Current Billing: $3,650.00
Previously Billed: $20,070.00
Payments Received: $15,630.00
Balance Due: $8,090.00
BILLING STATUS:
DAYS 90+ TOTAL
AMOUNT $0.00 $8,090.00
Stockton Avenue Improvements Construction Management
Assistance
2/28/22
$0.00
0-30 61-90
$3,650.00
31-60
$4,440.00
1.2.I.b
Packet Pg. 53
Attachment: Invoice 16957_MCR Engineering (3365 : MCR Engineering) Project: Invoice Date: 4/1/2022
Invoice No.: 16957
Job No: 21-086
Billed to: City of Ripon Remit to: MCR Engineering, Inc.
Attn: Kevin Werner 1242 Dupont Court
Email: [email protected] Manteca, California 95336
PROJECT BILLING REPORT
No. Task Description Total
1. CONSTRUCTION MANAGEMENT ASSISTANCE EA $3,650.00
Contract Amount: Time & Materials(Amount Not to Exceed $32,000.00):
Previously Invoiced: $20,070.00
Total Billed to Date: $23,720.00
Civil Engineer 22.0 hrs @ $125.00 = $2,750.00
CAD Drafter 10.0 hrs @ $90.00 = $900.00
$3,650.00
TOTAL: $3,650.00
. . . Attend weekly project meetings in February 2022. Assist city staff with inspections, project management, and assist staff with additional grading revisions and transitions.
Stockton Avenue Improvements Construction Management
Assistance
1.2.I.b
Packet Pg. 54
Attachment: Invoice 16957_MCR Engineering (3365 : MCR Engineering)
1.2.J.a
Packet Pg. 55
Attachment: Invoice 13_D.A. Wood Construction, Inc (3370 : D.A. Wood Construction, Inc.)
1.2.K.a
Packet Pg. 56
Attachment: Invoice 5_Soracco, Inc (3372 : Soracco, Inc.)
INVOICE
Lodi, CA
209-367-3701
Project Mgr: George Ogas
City of Ripon CA
Attn: Elizabeth Quilici
259 N Wilma Ave
Ripon, CA 95366-3028
Invoice Number: TG45813
Terracon Consultants, Inc.
PO Box 959673
St Louis, MO 63195-9673
Federal E.I.N.: 42-1249917
REMIT TO:
To:
NA211125
$20,000.00
$16,311.00
3/10/2022
3/05/2022
Project Number:
Contract Amount:
Billed to Date:
Invoice Date:
Services Through:
Project: Stockton Avenue Rehabilitation Project
800 S Stockton Ave
Ripon, CA 95366
Date Report Description of Services Quantity Rate Total TASK: Soils (PW)
2/28/22 NA211125.0036 AC/Soil Inspector w/Nuclear Gauge 6.00 $98.00 $588.00 2/28/22 NA211125.0036 PM/PE Review/Admin Support 1.00 $75.00 $75.00 2/28/22 NA211125.0036 Trip Charge (ea) 1.00 $45.00 $45.00 3/4/22 NA211125.0037 AC/Soil Inspector w/Nuclear Gauge 4.00 $98.00 $392.00 3/4/22 NA211125.0037 PM/PE Review/Admin Support 1.00 $75.00 $75.00 3/4/22 NA211125.0037 Trip Charge (ea) 1.00 $45.00 $45.00 Task Total $1,220.00
Invoice Total $1,220.00
TERMS: DUE UPON PRESENTATION OF INVOICE
Created on 3/10/2022 Page 1 of 1 Client #396776
1.2.L.a
Packet Pg. 57
Attachment: Invoice TG45813_Terracon (3373 : Terracon Consultants, Inc.)
INVOICE
Lodi, CA
209-367-3701
Project Mgr: George Ogas
City of Ripon CA
Attn: Elizabeth Quilici
259 N Wilma Ave
Ripon, CA 95366-3028
Invoice Number: TG54740
Terracon Consultants, Inc.
PO Box 959673
St Louis, MO 63195-9673
Federal E.I.N.: 42-1249917
REMIT TO:
To:
NA211125
$31,015.00
$22,186.00
3/28/2022
3/23/2022
Project Number:
Contract Amount:
Billed to Date:
Invoice Date:
Services Through:
Project: Stockton Avenue Rehabilitation Project
800 S Stockton Ave
Ripon, CA 95366
Date Report Description of Services Quantity Rate Total TASK: Laboratory Services
3/17/22 NA211125.0044 CTM 216 Relative Compaction, Untreated and 1.00 $220.00 Treated Soils
$220.00
Task Total $220.00
TASK: Out of Scope
3/18/22 NA211125.0049 Cal Trans Class II Aggregate Base Conformance 1.00 $895.00 Test (R-Value, Gradation, SE, Durability)
$895.00
Task Total $895.00
TASK: Soils (PW)
3/10/22 NA211125.0038 AC/Soil Inspector w/Nuclear Gauge 4.00 $98.00 $392.00 3/10/22 NA211125.0038 PM/PE Review/Admin Support 1.00 $75.00 $75.00 3/10/22 NA211125.0038 Trip Charge (ea) 1.00 $45.00 $45.00 3/15/22 NA211125.0039 AC/Soil Inspector w/Nuclear Gauge 4.00 $98.00 $392.00 3/15/22 NA211125.0039 PM/PE Review/Admin Support 1.00 $75.00 $75.00 3/15/22 NA211125.0039 Trip Charge (ea) 1.00 $45.00 $45.00 3/16/22 NA211125.0040 AC/Soil Inspector w/Nuclear Gauge 8.00 $98.00 $784.00 3/16/22 NA211125.0040 PM/PE Review/Admin Support 1.00 $75.00 $75.00 3/16/22 NA211125.0040 Trip Charge (ea) 1.00 $45.00 $45.00 3/17/22 NA211125.0041 AC/Soil Inspector w/Nuclear Gauge 8.00 $98.00 $784.00 3/17/22 NA211125.0041 PM/PE Review/Admin Support 1.00 $75.00 $75.00 3/17/22 NA211125.0041 Trip Charge (ea) 1.00 $45.00 $45.00 3/18/22 NA211125.0042 AC/Soil Inspector w/Nuclear Gauge 8.00 $98.00 $784.00 3/18/22 NA211125.0042 PM/PE Review/Admin Support 1.00 $75.00 $75.00 3/18/22 NA211125.0042 Trip Charge (ea) 1.00 $45.00 $45.00 3/21/22 NA211125.0043 AC/Soil Inspector w/Nuclear Gauge 4.00 $98.00 $392.00 3/21/22 NA211125.0043 PM/PE Review/Admin Support 1.00 $75.00 $75.00 TERMS: DUE UPON PRESENTATION OF INVOICE
Created on 3/23/2022 Page 1 of 2 Client #396776
1.2.L.b
Packet Pg. 58
Attachment: Invoice TG54740_Terracon (3373 : Terracon Consultants, Inc.) INVOICE Invoice No.:
Project No.:
Project:
TG54740
NA211125
Stockton Avenue Rehabilitation
Project
800 S Stockton Ave
Ripon, CA 95366
Project Mgr: George Ogas
Date Report Description of Services Quantity Rate Total Continued
TASK: Soils (PW)
3/21/22 NA211125.0043 Trip Charge (ea) 1.00 $45.00 $45.00 3/23/22 NA211125.0046 AC/Soil Inspector w/Nuclear Gauge 4.00 $98.00 $392.00 3/23/22 NA211125.0046 PM/PE Review/Admin Support 1.00 $75.00 $75.00 3/23/22 NA211125.0046 Trip Charge (ea) 1.00 $45.00 $45.00 Task Total $4,760.00
Invoice Total $5,875.00
TERMS: DUE UPON PRESENTATION OF INVOICE
Created on 3/23/2022 Page 2 of 2 Client #396776
1.2.L.b
Packet Pg. 59
Attachment: Invoice TG54740_Terracon (3373 : Terracon Consultants, Inc.) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Lisa Roos, City Clerk & Finance Director
Date: 04/12/2022
Subject: Triennial Performance Audit for Transit
RECOMMENDED ACTION:
This resolution accepts the Triennial Performance Audit of the City of Ripon Transit System for the three years ending June 30, 2019, June 30, 2020 and June 30, 2021, prepared by Moore & Associates, Inc.
BACKGROUND:
The California Public Utilities Code requires all recipients of Transit Development Act (TDA) Article 4 funding to complete an independent audit on a three-year cycle in order to maintain funding eligibility. SJCOG coordinates the triennial audit, which includes the City of Ripon as one of its transit operators.
DISCUSSION/ANALYSIS:
The Triennial Performance Audit has been completed by Moore & Associates, Inc. They have reported on program compliance, follow-up of prior report recommendations, analysis of program data reporting, performance analysis, and functional review.
According to their audit, Moore & Associates, Inc. concluded that the City of Ripon is in compliance with the requirements of the Transportation Development Act and that the City generally functions in an efficient, effective and economical manner. Within the audit, there are a few functional findings, which the City will be able to implement by the next triennial audit.
FISCAL IMPACT:
None. This audit is paid for by San Joaquin Council of Governments’ administrative dollars.
Attachments:
1. SJCOG_City of Ripon_TDA Audit_March 2022_Final Report
1.3.A
Packet Pg. 60
RESOLUTION NO. 22-12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RIPON ACCEPTING THE CITY OF RIPON TRANSIT
SYSTEM TRIENNIAL PERFORMANCE AUDIT FOR THE
THREE YEARS PERIOD ENDING JUNE 30, 2021
WHEREAS, the City of Ripon Transit System Performance Audit, dated March 2022, for the three years ending June 30, 2021 has now been completed and filed with the City of Ripon by San Joaquin Council of Governments who engaged Moore & Associates, Inc. to conduct the audit in accordance with generally accepted auditing standards and Government Auditing Standards; and
WHEREAS, the City of Ripon is desirous of accepting said audit as filed with the City of Ripon indicating that the City has complied with respect to items tested.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ripon does hereby accept the City of Ripon Transit System Performance Audit for the three years ending June 30, 2019, June 30, 2020, and June 30, 2021.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ripon this 12th day of April, 2022, by the following vote:
RESULT: ADOPTED AS AMENDED BY CONSENT VOTE [UNANIMOUS]
MOVER: Daniel de Graaf, Council Member
SECONDER:Leo Zuber, Council Member
AYES: Uecker, Restuccia, Zuber, de Graaf, Barton
THE CITY OF RIPON,
A Municipal Corporation
By ________________________________
DEAN UECKER, Mayor
ATTEST:
By: ___________________________
LISA ROOS, City Clerk
1.3.A
Packet Pg. 61
moore
& associates
San Joaquin Council of Governments
Triennial Performance Audit for FY 2019 - FY 2021
MARCH 2022
FINAL REPORT
City of Ripon
1.3.A.a
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit)
1.3.A.a
Packet Pg. 63
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
i
Table of Contents
Chapter 1 | Executive Summary .............................................................1 Chapter 2 | Audit Scope and Methodology ............................................5 Chapter 3 | Program Compliance ...........................................................9 Chapter 4 | Prior Recommendations....................................................15 Chapter 5 | Data Reporting Analysis.....................................................17 Chapter 6 | Performance Analysis ........................................................19 Chapter 7 | Functional Review..............................................................27 Chapter 8 | Findings and Recommendations........................................33
1.3.A.a
Packet Pg. 64
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
ii
This page intentionally blank.
1.3.A.a
Packet Pg. 65
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
iii
Table of Exhibits
Exhibit 1.1 Summary of Audit Recommendations ....................................................................................3 Exhibit 3.1 Transit Development Act Compliance Requirements........................................................... 11 Exhibit 5.1 Data Reporting Comparison................................................................................................. 18 Exhibit 6.1 System Performance Indicators........................................................................................... 22 Exhibit 6.2 System Ridership................................................................................................................. 23 Exhibit 6.3 System Operating Cost/VSH ................................................................................................ 23 Exhibit 6.4 System Operating Cost/VSM................................................................................................ 23 Exhibit 6.5 System VSM/VSH................................................................................................................. 23 Exhibit 6.6 System Operating Cost/Passenger....................................................................................... 24 Exhibit 6.7 System Passengers/VSH ...................................................................................................... 24 Exhibit 6.8 System Passengers/VSM...................................................................................................... 24 Exhibit 6.9 System VSH/FTE .................................................................................................................. 24 Exhibit 6.10 System Farebox Recovery .................................................................................................. 25 Exhibit 6.11 System Fare/Passenger...................................................................................................... 25 Exhibit 7.1 Fixed-Route Fare Structure.................................................................................................. 27 Exhibit 7.2 Organizational Chart............................................................................................................ 28 Exhibit 7.3 City of Ripon’s Transit Fleet.................................................................................................. 31 Exhibit 8.1 Audit Recommendations..................................................................................................... 35
1.3.A.a
Packet Pg. 66
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
iv
This page intentionally blank.
1.3.A.a
Packet Pg. 67
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
1 Chapter 1 | Executive Summary
In 2021, the San Joaquin Council of Governments (SJCOG) selected Moore & Associates, Inc., to prepare Triennial Performance Audits of itself as the RTPA and the seven transit operators to which it allocates State of California TDA funding.
The California Public Utilities Code requires all recipients of Transit Development Act (TDA) Article 4 funding to undergo an independent performance audit on a three-year cycle in order to maintain funding eligibility. Audits of Article 8 recipients are encouraged.
As it receives no funding under Article 4, the City of Ripon is not statutorily required to undergo a Triennial Performance Audit, nor has it traditionally been held to the requirements of the TDA. However, the SJCOG, as the RTPA, includes the City in its Triennial Performance Audit process both to provide a comprehensive and objective review to offer beneficial insights into program performance and as oversight given the City receives State Transit Assistance funding.
The Triennial Performance Audit is designed to be an independent and objective evaluation of the City of Ripon as a public transit operator, providing operator management with information on the economy, efficiency, and effectiveness of its programs across the prior three fiscal years. In addition to assuring legislative and governing bodies (as well as the public) that resources are being economically and efficiently utilized, the Triennial Performance Audit fulfills the requirement of PUC Section 99246(a) that the RTPA designate an entity other than itself to conduct a performance audit of the activities of each operator to whom it allocates funds.
This chapter summarizes key findings and recommendations developed during the Triennial Performance Audit (TPA) of the City’s public transit program for the period:
• Fiscal Year 2018/19,
• Fiscal Year 2019/20, and
• Fiscal Year 2020/21.
The City of Ripon provides public bus service within city limits and connecting to Modesto. The Blossom Express fixed-route service operates two days each week (Tuesday and Thursday), providing two morning and two afternoon round trips between Ripon and Modesto. Up to two deviations to locations within ¾ mile of the route may be provided each trip.
Local demand-response service is provided through an agreement with Bethany Home, which organizes volunteer drivers for a scheduled group trip each Wednesday as well as on-call service other days of the week.
This performance audit was conducted in accordance with generally accepted government auditing standards. Those standards require that the audit team plans and performs the audit to obtain sufficient, appropriate evidence to provide a reasonable basis for its findings and conclusions based on the audit objectives. Moore & Associates believes the evidence obtained provides a reasonable basis for our findings and conclusions.
1.3.A.a
Packet Pg. 68
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
2 This audit was also conducted in accordance with the processes established by the California Department of Transportation (Caltrans), as outlined in the Performance Audit Guidebook for Transit Operators and Regional Transportation Planning Entities.
The Triennial Performance Audit includes five elements:
• Compliance requirements,
• Prior recommendations,
• Analysis of program data reporting,
• Performance Audit, and
• Functional review.
Test of Compliance
Based on discussions with City staff, analysis of program performance, and an audit of program compliance and function, the audit team presents no compliance findings.
Status of Prior Recommendations
The prior audit – completed in April 2019 by Moore & Associates, Inc. for the three fiscal years ending June 30, 2018 – included three recommendations:
1. Do not count funds that are allocated through the TDA (whether LTF or STA) as local revenue for the purpose of fare revenue supplementation.
Status: Implemented
2. Use the same methodology for calculating operating cost for all reports.
Status: No longer relevant.
3. Post the Title VI Notice to the Public in all transit vehicles.
Status: Implemented
Findings and Recommendations
Based on discussions with City staff, analysis of program performance, and a review of program compliance and function, the audit team submits no compliance findings for the City.
The audit team has identified two functional findings. While these finding are not compliance findings, the audit team believes they warrant inclusion in this report:
1. The City’s most recent Short Range Transit Plan was prepared in 2010, with a planning horizon that ended in 2020.
2. The City does not include information about other transportation options beyond the Blossom Express on the Blossom Express website.
In completing this Triennial Performance Audit, we submit the following recommendations for the City’s public transit program. They have been divided into two categories: TDA Program compliance
1.3.A.a
Packet Pg. 69
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
3 recommendations and functional recommendations. TDA program compliance recommendations are intended to assist in bringing the operator into compliance with the requirements and standards of the TDA, while Functional Recommendations address issues identified during the triennial audit that are not specific to TDA compliance.
Given there are no compliance findings, only functional findings and recommendations are provided below.
Exhibit 1.1 Summary of Audit Recommendations
Functional Recommendations Importance Timeline
1 Prepare an updated Short-Range Transit Plan with a fiveyear planning horizon. Medium FY 2023/24 2 Update the City’s Blossom Express and Transportation
webpages to more accurately represent transit offerings available in Ripon.
Low FY 2021/22
1.3.A.a
Packet Pg. 70
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
4 This page intentionally blank.
1.3.A.a
Packet Pg. 71
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
5 Chapter 2 | Audit Scope and Methodology
The Triennial Performance Audit (TPA) of the City of Ripon’s public transit program covers the three-year period ending June 30, 2021. The California Public Utilities Code requires all recipients of State of California Transit Development Act (TDA) funding to complete an independent review on a three-year cycle in order to maintain funding eligibility.
In 2021, the SJCOG selected Moore & Associates, Inc., to prepare Triennial Performance Audits of itself as the RTPA and the seven transit operators to which it allocates TDA funding. Moore & Associates is a consulting firm specializing in public transportation, including audits of non-TDA Article 4 recipients.
Selection of Moore & Associates followed a competitive procurement process.
The Triennial Performance Audit is designed to be an independent and objective evaluation of the City of Ripon as a public transit operator. Direct benefits of a Triennial Performance Audit include providing operator management with information on the economy, efficiency, and effectiveness of its programs across the prior three years; helpful insight for use in future planning; and assuring legislative and governing bodies (as well as the public) that resources are being economically and efficiently utilized.
Finally, the Triennial Performance Audit fulfills the requirement of PUC Section 99246(a) that the RTPA designate an entity other than itself to conduct a performance audit of the activities of each operator to whom it allocates funds.
This performance audit was conducted in accordance with generally accepted government auditing standards. Those standards require that the audit team plans and performs the audit to obtain sufficient, appropriate evidence to provide a reasonable basis for its findings and conclusions based on the audit objectives. The auditors believe the evidence obtained provides a reasonable basis for our findings and conclusions.
The audit was also conducted in accordance with the processes established by the California Department of Transportation (Caltrans), as outlined in the Performance Audit Guidebook for Transit Operators and Regional Transportation Planning Entities, as well as Government Audit Standards published by the U.S.
Comptroller General.
Objectives
A Triennial Performance Audit (TPA) has four primary objectives:
1. Assess compliance with TDA regulations;
2. Review improvements subsequently implemented as well as progress toward adopted goals;
3. Evaluate the efficiency and effectiveness of the transit operator; and
4. Provide sound, constructive recommendations for improving the efficiency and functionality of the transit operator.
1.3.A.a
Packet Pg. 72
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
6 Scope
The TPA is a systematic review of performance evaluating the efficiency, economy, and effectiveness of the transit operator. The audit of the City of Ripon included five tasks:
1. A review of compliance with TDA requirements and regulations.
2. A review of the status of recommendations included in the prior Triennial Performance Audit.
3. A verification of the methodology for calculating performance indicators including the following activities:
• Assessment of internal controls,
• Test of data collection methods,
• Calculation of performance indicators, and
• Evaluation of performance.
4. Comparison of data reporting practices:
• Internal reports,
• State Controller Reports, and
• National Transit Database.
5. Examination of the following functions:
• General management and organization;
• Service planning;
• Scheduling, dispatching, and operations;
• Personnel management and training;
• Administration;
• Marketing and public information; and
• Fleet maintenance.
6. Conclusions and recommendations to address opportunities for improvement based upon analysis of the information collected and the audit of the transit operator’s major functions.
Methodology
The methodology for the Triennial Performance Audit of the City of Ripon included thorough review of documents relevant to the scope of the audit, as well as information contained on the City’s website. The documents reviewed included the following (spanning the full three-year period):
• Monthly performance reports;
• State Controller Reports;
• Annual budgets;
• TDA fiscal audits;
• Transit marketing collateral;
• TDA claims;
• Fleet inventory;
• Preventive maintenance schedules and forms;
• Accident/road call logs; and
• Organizational chart.
1.3.A.a
Packet Pg. 73
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
7 Given impacts of the ongoing COVID-19 pandemic, the methodology for this audit included a virtual site visit with City representatives on August 17, 2021. The audit team met with Lisa Roos (City Clerk/Finance Director), and reviewed materials germane to the triennial audit.
This report is comprised of eight chapters divided into three sections:
1. Executive Summary: A summary of the key findings and recommendations developed during the Triennial Performance Audit process.
2. TPA Scope and Methodology: Methodology of the review and pertinent background information.
3. TPA Results: In-depth discussion of findings surrounding each of the subsequent elements of the audit:
• Compliance with statutory and regulatory requirements, • Status of prior recommendations,
• Consistency among reported data,
• Performance measures and trends,
• Functional audit, and
• Findings and recommendations.
1.3.A.a
Packet Pg. 74
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
8 This page intentionally blank.
1.3.A.a
Packet Pg. 75
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
9 Chapter 3 | Program Compliance
This section examines the City of Ripon’s compliance with the Transportation Development Act as well as relevant sections of the California Code of Regulations. An annual certified fiscal audit confirms TDA funds were apportioned in conformance with applicable laws, rules, and regulations. The City considers full use of funds under California Code of Regulations (CCR) 6754(a) as referring to operating funds but not capital funds. The TPA findings and related comments are delineated in Exhibit 3.1.
Status of compliance items was determined through discussions with City staff as well as an inspection of relevant documents including the fiscal audits for each year of the triennium, State Controller annual filings, California Highway Patrol terminal inspections, National Transit Database reports, year-end performance reports, and other compliance-related documentation.
No compliance issues were identified for the City of Ripon.
Developments Occurring During the Audit Period
The last half of the audit period is markedly different from the first half. The impacts of the COVID-19 pandemic resulted in significant declines in ridership and revenue. In many instances, transit operators strove to retain operations staff despite adopting a reduced schedule, resulting in significant changes to many cost-related performance metrics. While infusions of funding through the CARES Act mitigated some of the lost revenues for federally funded programs, most transit operators have yet to return to prepandemic ridership and fare levels. As a result, the Triennial Performance Audits will provide an assessment not only of how COVID-19 impacted each organization, but how they responded to the crisis.
In addition to the COVID-19 pandemic, recent and proposed changes to the TDA may result in audit reports that look somewhat different than in prior years. In the nearly 50 years since introduction of the Transportation Development Act, there have been many changes to public transportation in California.
Many operators have faced significant challenges in meeting the farebox recovery ratio requirement, calling into question whether it remains the best measure for TDA compliance. In 2018, the chairs of California’s state legislative transportation committees requested the California Transit Association spearhead a policy task force to examine the TDA, which resulted in a draft framework for TDA reform released in early 2020. The draft framework maintains the farebox recovery ratio requirement, but eliminates financial penalties and allows more flexibility with respect to individual operator targets. These changes have yet to be implemented.
Assembly Bill 90, signed into law on June 29, 2020, provided temporary regulatory relief for transit operators required to conform with Transportation Development Act (TDA) farebox recovery ratio thresholds in FY 2019/20 and FY 2020/21. While the ability to maintain state mandates and performance measures is important, AB 90 offered much-needed relief from these requirements for these years impacted by the COVID-19 pandemic while TDA reform continues to be discussed.
AB 90 included the following provisions specific to transit operator funding through the TDA:
1. It prohibited the imposition of the TDA revenue penalty on an operator that did not maintain the required ratio of fare revenues to operating cost during FY 2019/20 or FY 2020/21.
1.3.A.a
Packet Pg. 76
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
10 2. It required the Controller to calculate and publish the allocation of transit operator revenue-based funds made pursuant to the State Transit Assistance (STA) Program for FY 2020/21 and FY 2021/22 based on the same individual operator ratios published by the Controller in a specified transmittal memo, and authorized the Controller to revise that transmittal memo, as specified. It required the Controller to use specified data to calculate those individual operator ratios. Upon allocation of the transit operator revenue-based funds to local transportation agencies pursuant to this provision, the Controller would publish the amount of funding allocated to each operator.
3. It exempted an operator from having to meet either of the STA efficiency standards for FY 2020/21 and FY 2021/22 and authorized the operator to use those funds for operating or capital purposes during that period.
4. It required the Controller to allocate State of Good Repair (SOGR) program funding for FY 2020/21 and FY 2021/22 to recipient transit agencies pursuant to the individual operator ratios published in the above-described transmittal memo.
5. It required the Controller to allocate Low Carbon Transit Operations Program (LCTOP) funding for FY 2020/21 and FY 2021/22 to recipient transit agencies pursuant to the individual operator ratios published in the above-described transmittal memo.
Assembly Bill 149, signed into law on July 16, 2021, provided additional regulatory relief with respect to Transportation Development Act (TDA) compliance. It extended the provisions of AB 90 through FY 2022/23 as well as provided additional regulatory relief including:
1. Waiving the annual productivity improvement requirement of Section 99244 through FY 2022/23.
2. Adding a temporary provision exempting operators from farebox recovery ratio requirements provided they expend at least the same amount of local funds as in FY 2018/19.
3. Expanding the definition of “local funds” to enable the use of federal funding, such as the CARES Act or CRRSAA, to supplement fare revenues and allows operators to calculate free and reduced fares at their actual value.
4. Adjusting the definition of operating cost to exclude the cost of ADA paratransit services, demandresponse and micro-transit services designed to extend access to service, ticketing/payment systems, security, some pension costs, and some planning costs.
5. Allowing operators to use STA funds as needed to keep transit service levels from being reduced or eliminated through FY 2022/23.
AB 149 also called for an examination of the triennial performance audit process, to ensure the practice continues to be effective and beneficial.
1.3.A.a
Packet Pg. 77
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
11 Exhibit 3.1 Transit Development Act Compliance Requirements Compliance Element Reference Compliance Comments
State Controller Reports submitted on
time. PUC 99243 In compliance
FY 2018/19: January 29, 2020
FY 2019/20: January 20, 2021
FY 2020/21: January 20, 2022
Fiscal and compliance audits submitted
within 180 days following the end of the
fiscal year (or with up to 90-day extension).
PUC 99245 In compliance
FY 2018/19: December 27, 2019
FY 2019/20: December 31, 2020
FY 2020/21: December 30, 2021
Operator’s terminal rated as satisfactory by
CHP within the 13 months prior to each
TDA claim.
PUC 99251 B In compliance
Ripon would normally be subject
to annual CHP inspections.
However, as the City does not
have a bus maintenance facility
or a terminal, the City is not
subject to the requirement.
Operator’s claim for TDA funds submitted
in compliance with rules and regulations
adopted by the RTPA.
PUC 99261 In compliance
If operator serves urbanized and nonurbanized areas, it has maintained a ratio of fare revenues to operating costs at least
equal to the ratio determined by the rules
and regulations adopted by the RTPA.
PUC 99270.1 Not applicable
Except as otherwise provided, the
allocation for any purpose specified under
Article 8 may in no year exceed 50% of the
amount required to meet the total
planning expenditures for that purpose.
PUC 99405 Not applicable
An operator receiving allocations under
Article 8(c) may be subject to regional,
countywide, or subarea performance
criteria, local match requirements, or fare
recovery ratios adopted by resolution of
the RTPA.
PUC 99405 Not applicable
The operator’s operating budget has not
increased by more than 15% over the
preceding year, nor is there a substantial
increase or decrease in the scope of
operations or capital budget provisions for
major new fixed facilities unless the
operator has reasonably supported and
substantiated the change(s).
PUC 99266 In compliance
FY 2018/19: +12.68%
FY 2019/20: -6.97%
FY 2020/21: -8.20%
Source: TDA Claim forms FY 2019
–FY 2021.
The operator’s definitions of performance
measures are consistent with the Public
Utilities Code Section 99247.
PUC 99247 In compliance
If the operator serves an urbanized area, it
has maintained a ratio of fare revenues to
operating cost at least equal to one-fifth
(20 percent).
PUC 99268.2,
99268.4,
99268.1
Not applicable
1.3.A.a
Packet Pg. 78
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
12 Compliance Element Reference Compliance Comments
If the operator serves a rural area, it has
maintained a ratio of fare revenues to
operating cost at least equal to one-tenth
(10 percent).
PUC 99268.2,
99268.4,
99268.5
In compliance
FY 2018/19: 91.72%
FY 2019/20: 94.84%
FY 2020/21: 100.00%
Farebox recovery ratios reflect
fares and Measure K funds.
Source: TDA Fiscal Audits FY
2019-FY 2021.
For a claimant that provides only services
to elderly and handicapped persons, the
ratio of fare revenues to operating cost
shall be at least 10 percent.
PUC 99268.5,
CCR 6633.5 Not applicable
The current cost of the operator’s
retirement system is fully funded with
respect to the officers and employees of its
public transportation system, or the
operator is implementing a plan approved
by the RTPA, which will fully fund the
retirement system for 40 years.
PUC 99271 In compliance
City staff’s retirement is funded
through a defined contribution
plan and elective 457 deferred
compensation plan.
If the operator receives State Transit
Assistance funds, the operator makes full
use of funds available to it under the Urban
Mass Transportation Act of 1964 before
TDA claims are granted.
CCR 6754 (a) (3) Not applicable
Although the City is a recipient
of State Transit Assistance
Funds, it does not utilize federal
formula grant funds to support
transit operations.
In order to use State Transit Assistance
funds for operating assistance, the
operator’s total operating cost per revenue
hour does not exceed the sum of the
preceding year’s total plus an amount
equal to the product of the percentage
change in the CPI for the same period
multiplied by the preceding year’s total
operating cost per revenue hour. An
operator may qualify based on the
preceding year’s operating cost per
revenue hour or the average of the three
prior years. If an operator does not meet
these qualifying tests, the operator may
only use STA funds for operating purposes
according to a sliding scale.
PUC 99314.6 In compliance
STA eligibility calculations are
included as part of SJCOG’s TDA
claim form. As part of the claim
review, SJCOG determines
whether the operator is in
compliance with either
standard.
Ripon met the criteria in FY
2019 and FY 2021, but not FY
2020. In FY 2020, the use of STA
for operating was reduced by an
appropriate amount.
1.3.A.a
Packet Pg. 79
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
13 Compliance Element Reference Compliance Comments
A transit claimant is precluded from
receiving monies from the Local
Transportation Fund and the State Transit
Assistance Fund in an amount which
exceeds the claimant's capital and
operating costs less the actual amount of
fares received, the amount of local support
required to meet the fare ratio, the
amount of federal operating assistance,
and the amount received during the year
from a city or county to which the operator
has provided services beyond its
boundaries.
CCR 6634 In compliance
1.3.A.a
Packet Pg. 80
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
14 This page intentionally blank.
1.3.A.a
Packet Pg. 81
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
15 Chapter 4 | Prior Recommendations
This section reviews and evaluates the implementation of prior Triennial Performance Audit recommendations. This objective assessment provides assurance the City of Ripon has made quantifiable progress toward improving both the efficiency and effectiveness of its public transit program.
The prior audit – completed in April 2019 by Moore & Associates, Inc. for the three fiscal years ending June 30, 2018 – included three recommendations:
1. Do not count funds that are allocated through the TDA (whether LTF or STA) as local revenue for the purpose of fare revenue supplementation.
Discussion: In FY 2016/17, the State Controller’s Office began asking operators to complete a supplemental form to identify qualifying revenues that could be applied to farebox recovery ratio calculations per PUC 99268.
Given LTF is funded through sales tax, the City may have been mistakenly counting it as a local funding source. Such a mischaracterization of funds could have had an impact on the farebox recovery ratio calculation and, ultimately, the City’s eligibility to receive TDA funds.
In the prior audit on the form completed in FY 2016/17, staff included $3,811 on line R11, identified as “Local Sales Tax (from other Local Governments).” On the State Controller Report completed earlier that year, that amount was identified as Local Transportation Funds (LTF). LTF is not considered a qualifying revenue for calculating the farebox recovery ratio. Per PUC 99268.19, as amended by Senate Bill 508, federal and state funds cannot be used for farebox revenue supplementation. Fortunately, the amount was such that it did not make a difference between meeting and not meeting farebox recovery requirements. The City receives sufficient Measure K funds (which are locally generated) that it meets its farebox recovery ratio requirement absent any additional supplementation.
The auditor recommended the City should be mindful of the characterization of LTF and STA funding as state TDA funds, not local funds, and be careful not to count those funds toward farebox revenue supplementation.
Progress: The City clearly identifies STA funds as such in its TDA fiscal audits and does not include them as local funds in the State Controller Report.
Status: Implemented.
2. Use the same methodology for calculating operating cost for all reports.
Discussion: PUC 99247 provides a definition of operating cost, which includes all costs in the operating expense class of the Uniform System of Accounts and excludes depreciation and amortization expense classes.
1.3.A.a
Packet Pg. 82
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
16 While there is no evidence that the City uses a definition of operating cost that is inconsistent with the TDA, amounts reported to various sources vary considerably. While the State Controller Report and City Budget are consistent with one another, the TDA fiscal audit was significantly lower in FY 2016/17 and higher in FY 2017/18. Large discrepancies can cast doubt on the accuracy of the City’s reporting, and have an impact on farebox recovery ratios.
The auditor recommended all operating cost data should be drawn from the same sources, and should be generally consistent regardless of where it is reported. Even if slight variations are identified through the audit process, large discrepancies should not be present.
Progress: The City does not believe it is feasible to implement this recommendation given the City’s financial statements are on a cash basis and the TDA audit is completed on an accrual basis.
This causes the discrepancies in operating cost from year to year.
Status: No longer relevant.
3. Post the Title VI Notice to the Public in all transit vehicles.
Discussion: The FTA requires any transit operator in receipt of federal funds, regardless of whether they are used for operating or capital, to prepare a Title VI program to ensure there is no discrimination based on race, color, or national origin. One element of this program is the Notice to the Public, which is typically displayed, at a minimum, onboard transit vehicles and on transit websites.
While the City displayed its non-discrimination statement and Title VI complaint for on its website, transit vehicles did not include any signage pertaining to Title VI.
The auditor recommended the City prepare simple signage containing the Title VI Notice to the Public for display in all transit vehicles. The notice should be printed using a font large enough to be read by the average customer and provided in all languages identified as Safe Harbor languages by the City’s Title VI program. Title VI notices are typically posted at the front of the vehicle, often above the front windshield.
Progress: This has been completed.
Status: Implemented.
1.3.A.a
Packet Pg. 83
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
17 Chapter 5 | Data Reporting Analysis
An important aspect of the Triennial Performance Audit process is assessing how effectively and consistently the transit operator reports performance statistics to local, state, and federal agencies. Often as a condition of receipt of funding, an operator must collect, manage, and report data to different entities. Ensuring such data are consistent can be challenging given the differing definitions employed by different agencies as well as the varying reporting timeframes. This chapter examines the consistency of performance data reported by the City of Ripon both internally as well as to outside entities during the audit period.
• Operating cost: In FY 2019/20, there was a difference of $10,723 between the audited operating cost ($43,736) and that reported to the State Controller ($54,459). This variance is explained by a combination of multimodal station capital fees and an accrual journal entry, which resulted in the higher amount for the State Controller Report. The Multimodal station fees were included in the TDA audit as non-operating expenses. FY 2018/19 and FY 2020/21 had much smaller variances, which are explained by the differences in accounting methods discussed in Chapter 4. • Fare Revenue: Fare revenue reported in the State Controller report and in the TDA audit were consistent in FY 2018/19, but varied significantly in FY 2019/20 and FY 2020/21. While the difference between the amounts was just $250 and $334, respectively, this represents a significant portion of the overall fare revenue.
• Vehicle Service Hours (VSH): In FY 2018/19 and FY 2019/20, differences between the monthly performance summary provided by the City and the State Controller Report are due to the inclusion of demand-response vehicle service hours in the monthly summary but not in the State Controller Report. This data was reported consistently in FY 2020/21, which included demandresponse VSH in the State Controller Report. • Vehicle Service Miles (VSM): This metric was reported consistently. • Passengers: This metric was reported consistently.
• Full-Time Equivalent (FTE) Employees: This metric was reported consistently.
1.3.A.a
Packet Pg. 84
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
18 Exhibit 5.1 Data Reporting Comparison
FY 2018/19 FY 2019/20 FY 2020/21
TDA fiscal audit $45,097 $43,736 $49,355
State Controller Report $45,606 $54,459 $48,475
TDA fiscal audit $2,554 $2,021 $1,451
State Controller Report $2,554 $2,271 $1,117
Monthly Performance Reports 484 333 378
State Controller Report 437 310 378
Monthly Performance Reports 9,247 6,199 6,899
State Controller Report 9,247 6,199 6,900
Monthly Performance Reports 1,376 1,023 326
State Controller Report 1,376 1,023 326
State Controller Report 2 2 2
Per TDA methodology 2 2 2
Full-Time Equivalent Employees
Performance Measure System-Wide
Operating Cost (Actual $)
Fare Revenue (Actual $)
Vehicle Service Hours (VSH)
Vehicle Service Miles (VSM)
Passengers
1.3.A.a
Packet Pg. 85
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
19 Chapter 6 | Performance Analysis
Performance indicators are typically employed to quantify and assess the efficiency of a transit operator’s activities. Such indicators provide insight into current operations as well as trend analysis of operator performance. Through a review of indicators, relative performance as well as possible inter-relationships between major functions is revealed.
The Transportation Development Act (TDA) requires recipients of TDA funding to track and report five performance indicators:
• Operating Cost/Passenger,
• Operating Cost/Vehicle Service Hour,
• Passengers/Vehicle Service Hour,
• Passengers/Vehicle Service Mile, and
• Vehicle Service Hours/Employee.
To assess the validity and use of performance indicators, the audit team performed the following activities:
• Assessed internal controls in place for the collection of performance-related information,
• Validated collection methods of key data,
• Calculated performance indicators, and
• Evaluated performance indicators.
The procedures used to calculate TDA-required performance measures for the current triennium were verified and compared with indicators included in similar reports to external entities (i.e., State Controller and Federal Transit Administration).
Operating Cost
The Transportation Development Act requires an operator to track and report transit-related costs reflective of the Uniform System of Accounts and Records developed by the State Controller and the California Department of Transportation. The most common method for ensuring this occurs is through a compliance audit report prepared by an independent auditor in accordance with California Code of Regulations Section 66671. The annual independent financial audit should confirm the use of the Uniform System of Accounts and Records. Operating cost – as defined by PUC Section 99247(a) – excluded the following during the audit period2:
1 CCR Section 6667 outlines the minimum tasks which must be performed by an independent auditor in conducting the annual fiscal and compliance audit of the transit operator.
2 Given the passage of AB 149, the list of excluded costs will be expanded beginning with FY 2021/22.
1.3.A.a
Packet Pg. 86
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
20 • Cost in the depreciation and amortization expense object class adopted by the State Controller pursuant to PUC Section 99243,
• Subsidies for commuter rail services operated under the jurisdiction of the Interstate Commerce Commission,
• Direct costs of providing charter service, and
• Vehicle lease costs.
Vehicle Service Hours and Miles
Vehicle Service Hours (VSH) and Miles (VSM) are defined as the time/distance during which a revenue vehicle is available to carry fare-paying passengers, and which includes only those times/miles between the time or scheduled time of the first passenger pickup and the time or scheduled time of the last passenger drop-off during a period of the vehicle's continuous availability. 3 For example, demandresponse service hours include those hours when a vehicle has dropped off a passenger and is traveling to pick up another passenger, but not those hours when the vehicle is unavailable for service due to driver breaks or lunch. For both demand-response and fixed-route services, service hours will exclude hours of "deadhead" travel to the first scheduled pick-up, and will also exclude hours of "deadhead" travel from the last scheduled drop-off back to the terminal. For fixed-route service, a vehicle is in service from first scheduled stop to last scheduled stop, whether or not passengers board or exit at those points (i.e., subtracting driver lunch and breaks but including scheduled layovers).
Passenger Counts
According to the Transportation Development Act, total passengers is equal to the total number of unlinked trips (i.e., those trips that are made by a passenger that involve a single boarding and departure), whether revenue-producing or not.
Employees
Employee hours is defined as the total number of hours (regular or overtime) which all employees have worked, and for which they have been paid a wage or salary. The hours must include transportation system-related hours worked by persons employed in connection with the system (whether or not the person is employed directly by the operator). Full-Time Equivalent (FTE) is calculated by dividing the number of person-hours by 2,000.
Fare Revenue
Fare revenue is defined by California Code of Regulations Section 6611.2 as revenue collected from the farebox plus sales of fare media.
3 A vehicle is considered to be in revenue service despite a no-show or late cancellation if the vehicle remains available for passenger use.
1.3.A.a
Packet Pg. 87
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
21 TDA Required Indicators
To calculate the TDA indicators for the City of Ripon, the following sources were employed:
• Operating Cost was not independently calculated as part of this audit. Operating Cost data were obtained via State Controller Reports for each fiscal year covered by this audit.
Operating Cost from the reports was compared against that reported in the City’s audited financial reports and appeared to be consistent with TDA guidelines. In accordance with PUC Section 99247(a), the reported costs excluded depreciation and other allowable expenses. • Fare Revenue was not independently calculated as part of this audit. Fare revenue data were obtained via State Controller Reports for each fiscal year covered by this audit. This appears to be consistent with TDA guidelines as well as the uniform system of accounts. • Vehicle Service Hours (VSH) data were obtained via State Controller Reports for each fiscal year covered by this audit and compared against monthly performance reports. The City’s calculation methodology is consistent with PUC guidelines. • Vehicle Service Miles (VSM) data were obtained via State Controller Reports for each fiscal year covered by this audit and compared against monthly performance reports. The City’s calculation methodology is consistent with PUC guidelines. • Unlinked trip data were obtained via State Controller Reports for each fiscal year covered by this audit and compared against monthly performance reports. The City’s calculation methodology is consistent with PUC guidelines.
• Full-Time Equivalent (FTE) data were obtained from State Controller Reports for each fiscal year covered by this review. Use of the TDA definition regarding FTE calculation was confirmed.
System Performance Trends
Systemwide, operating cost experienced a net decrease of 1.5 percent, despite a more significant decline during FY 2016/17 and FY 2017/18. During the audit period, operating cost increased a net 6.9 percent.
Fare revenue generally declined throughout the six-year period, with the most significant decrease occurring in FY 2020/21. This is not surprising, given the impact of the COVID-19 pandemic. This resulted in a 57 percent net decrease in fare revenue across the six-year period and a 56.3 percent decrease during the audit period.
Vehicle service hours (VSH) and vehicle service miles (VSM) decreased each year except for FY 2017/18 and FY 2020/21. This resulted in a net 13.5 percent decrease in VSH and net 25.4 percent decrease in VSM during the audit period. Ridership also decreased most years, declining nearly 19 percent between FY 2015/16 and FY 2018/19 (the last year unaffected by the COVID-19 pandemic). During the audit period, ridership decreased by 76.3 percent.
Operating cost per vehicle service hour and operating cost per vehicle service mile both saw significant net increases during the audit period (22.9 percent and 42.5 percent, respectively). Operating cost per passenger, however, was significantly impacted by the increase in operating cost combined with the dramatic loss in ridership, which resulted in a 348.6 percent increase during the audit period. These increasing costs reflect a decline in efficiency. Passengers per vehicle service hour and passenger per vehicle service mile fluctuated with the most significant changes occurring in FY 2020/21.
1.3.A.a
Packet Pg. 88
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
22 Exhibit 6.1 System Performance Indicators
Sources: FY 2015/16 – FY 2017/18 data from prior Triennial Performance Audit.
FY 2018/19 – FY 2020/21 data from State Controller reports.
FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 FY 2020/21 Operating Cost (Actual $) $49,233 $33,226 $27,647 $45,606 $54,459 $48,475 Annual Change -32.5% -16.8% 65.0% 19.4% -11.0%
Fare Revenue (Actual $) $2,597 $2,609 $2,438 $2,554 $2,271 $1,117 Annual Change 0.5% -6.6% 4.8% -11.1% -50.8%
Vehicle Service Hours (VSH) 486 444 474 437 310 378
Annual Change -8.6% 6.8% -7.8% -29.1% 21.9%
Vehicle Service Miles (VSM) 9,792 9,279 9,348 9,247 6,199 6,900 Annual Change -5.2% 0.7% -1.1% -33.0% 11.3%
Passengers 1,692 1,677 1,685 1,376 1,023 326
Annual Change -0.9% 0.5% -18.3% -25.7% -68.1%
Employees 2 2 2 2 2 2
Annual Change 0.0% 0.0% 0.0% 0.0% 0.0%
Performance Indicators
Operating Cost/VSH (Actual $) $101.30 $74.83 $58.33 $104.36 $175.67 $128.24 Annual Change -26.1% -22.1% 78.9% 68.3% -27.0%
Operating Cost/Passenger (Actual $29.10 $19.81 $16.41 $33.14 $53.23 $148.70 Annual Change -31.9% -17.2% 102.0% 60.6% 179.3%
Passengers/VSH 3.48 3.78 3.55 3.15 3.30 0.86
Annual Change 8.5% -5.9% -11.4% 4.8% -73.9%
Passengers/VSM 0.17 0.18 0.18 0.15 0.17 0.05
Annual Change 4.6% -0.3% -17.4% 10.9% -71.4%
Farebox Recovery 5.3% 7.9% 8.8% 5.6% 4.2% 2.3%
Annual Change 48.9% 12.3% -36.5% -25.5% -44.7%
Hours/Employee 243.0 222.0 237.0 218.5 155.0 189.0
Annual Change -8.6% 6.8% -7.8% -29.1% 21.9%
TDA Non-Required Indicators
Operating Cost/VSM $5.03 $3.58 $2.96 $4.93 $8.79 $7.03
Annual Change -28.8% -17.4% 66.8% 78.1% -20.0%
VSM/VSH 20.15 20.90 19.72 21.16 20.00 18.25
Annual Change 3.7% -5.6% 7.3% -5.5% -8.7%
Fare/Passenger $1.53 $1.56 $1.45 $1.86 $2.22 $3.43
Annual Change 1.4% -7.0% 28.3% 19.6% 54.3%
Performance Measure System-wide
1.3.A.a
Packet Pg. 89
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
23 Exhibit 6.2 System Ridership Exhibit 6.3 System Operating Cost/VSH Exhibit 6.4 System Operating Cost/VSM Exhibit 6.5 System VSM/VSH
1,692 1,677 1,685
1,376
1,023
326
0 200
400
600
800
1,000
1,200
1,400
1,600
1,800
FY 2015/16FY 2016/17FY 2017/18FY 2018/19FY 2019/20FY 2020/21 $101.30
$74.83
$58.33
$104.36
$175.67
$128.24
$0.00
$20.00
$40.00
$60.00
$80.00
$100.00
$120.00
$140.00
$160.00
$180.00
$200.00
FY
2015/16
FY
2016/17
FY
2017/18
FY
2018/19
FY
2019/20
FY
2020/21
$5.03
$3.58 $2.96
$4.93
$8.79
$7.03
$0.00
$1.00
$2.00
$3.00
$4.00
$5.00
$6.00
$7.00
$8.00
$9.00
$10.00
FY 2015/16FY 2016/17FY 2017/18FY 2018/19FY 2019/20FY 2020/21
20.15 20.90
19.72 21.16
20.00 18.25
16.50 17.00
17.50 18.00
18.50 19.00
19.50 20.00
20.50 21.00
21.50 FY 2015/16FY 2016/17FY 2017/18FY 2018/19FY 2019/20FY 2020/21
1.3.A.a
Packet Pg. 90
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
24 Exhibit 6.6 System Operating Cost/Passenger Exhibit 6.7 System Passengers/VSH Exhibit 6.8 System Passengers/VSM Exhibit 6.9 System VSH/FTE $29.10
$19.81 $16.41
$33.14 $53.23
$148.70
$0.00
$20.00
$40.00
$60.00
$80.00
$100.00
$120.00
$140.00
$160.00
FY
2015/16
FY
2016/17
FY
2017/18
FY
2018/19
FY
2019/20
FY
2020/21
3.48 3.78 3.55
3.15 3.30
0.86 0.00
0.50 1.00
1.50 2.00
2.50 3.00
3.50 4.00
FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 FY 2020/21
0.17 0.18 0.18
0.15 0.17
0.05 0.00
0.02 0.04
0.06 0.08
0.10 0.12
0.14 0.16
0.18 0.20
FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 FY 2020/21 243.0 222.0 237.0
218.5
155.0
189.0
0 50
100
150
200
250
300
FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 FY 2020/21
1.3.A.a
Packet Pg. 91
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
25 Exhibit 6.10 System Farebox Recovery Exhibit 6.11 System Fare/Passenger
5.3%
7.9%
8.8%
5.6%
4.2%
2.3%
0.0%
1.0%
2.0%
3.0%
4.0%
5.0%
6.0%
7.0%
8.0%
9.0%
10.0%
FY 2015/16FY 2016/17FY 2017/18FY 2018/19FY 2019/20FY 2020/21 $1.53 $1.56 $1.45
$1.86
$2.22
$3.43
$0.00
$0.50
$1.00
$1.50
$2.00
$2.50
$3.00
$3.50
$4.00
FY 2015/16FY 2016/17FY 2017/18FY 2018/19FY 2019/20FY 2020/21
1.3.A.a
Packet Pg. 92
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
26 This page intentionally blank.
1.3.A.a
Packet Pg. 93
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
27 Chapter 7 | Functional Review
A functional review of the City of Ripon’s public transit program is intended to assess the effectiveness and efficiency of the operator. Following a general summary of the City’s transit services, this chapter addresses seven functional areas. The list, taken from Section III of the Performance Audit Guidebook published by Caltrans, reflects those transit services provided by the City through its transit program:
• General management and organization;
• Service planning;
• Scheduling, dispatch, and operations;
• Personnel management and training;
• Administration;
• Marketing and public information; and
• Fleet maintenance.
Service Overview
The City of Ripon provides bus service within city limits and connecting to nearby Modesto. The Blossom Express fixed-route service operates two days each week (Tuesday and Thursday), providing two morning and two afternoon round trips between Ripon and Modesto. Up to two deviations to locations within ¾ mile of the route may be provided each trip.
Local demand-response service is provided through an agreement with Bethany Home, which organizes volunteer drivers for a scheduled group trip on Wednesday as well as on-call service other days of the week.
The base fare for the Blossom Express service is $2.00. Discounted fares are available for seniors (60+), Medicare cardholders, students age 5-17, college students with valid ID, and ADA Certificate of Eligibility card holders. Up to four children age four and under ride free with a fare-paying adult. Personal care attendants (PCAs) ride free when accompanying a disabled passenger. Discounted 10-trip passes may be purchased at City Hall. Fares and passes for Blossom Express may also be purchased electronically using the regional EZHub Vamos Mobility app.
Exhibit 7.1 Fixed-Route Fare Structure
Fare Category Fare
One-way general fare $2.00
One-way discount fare $1.00
Deviation fee general fare (additional fee) $2.00
Deviation fee discount fare (excludes students) (additional fee) $1.00 Full day pass general fare $4.00
Full day pass discount fare $2.00
10-Ride Discount Booklet general fare $16.00
10-Ride Discount Booklet discount fare $8.00
Children (age 4 & under) (up to 4 with a fare-paying adult) Free Additional children (age 4 & under) $2.00
Personal care attendants Free
1.3.A.a
Packet Pg. 94
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
28 Response to COVID-19 pandemic
Transit operations were suspended between March 2020 and August 2020. Nothing at City Hall changed.
The City has not analyzed how COVID impacted ridership. When operations resumed ridership was low, with no riders at times.
General Management and Organization
Transit is overseen by the City’s Finance Director, who is supported by the Planning Secretary, Engineering Secretary, and Receptionist with respect to customer service, contract monitoring, and reporting. The Director of Public Works oversees the City’s maintenance employees. Operation of the Blossom Express service is contracted to the San Joaquin Regional Transit District (RTD), which contracts its operations to National Express Transit. Operation of the demand-response service is provided by volunteer drivers through Bethany Home. The City provides maintenance for all revenue vehicles. The City’s Finance Director is the liaison with RTD and SJCOG. The program is structured and staffed appropriately.
Exhibit 7.2 Organizational Chart
The Ripon city council is the governing body for the City’s transit program. The council meets on the second Tuesday of each month at 6:00 p.m. at the City’s Council Chambers, located at 259 N. Wilma Ave. in Ripon. Neither Blossom Express nor any RTD services (Hopper 91 or VanGo!) operate late enough to facilitate meeting attendance.
City staff monitors program performance by reviewing monthly reports. Ripon’s City Council does not have any particular concerns about transit, but tends to be supportive of the City’s programs.
1.3.A.a
Packet Pg. 95
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
29 Service Planning
All service planning for the City’s transit service is provided by consultants. The City’s primary service planning document is its Short Range Transit Plan, which was completed in 2010 with a planning horizon through 2020.
The Blossom Express deviated fixed-route service was launched in FY 2012/13. A Gillig CNG-powered transit bus was purchased by piggybacking onto a purchase made by the Stark Area Regional Transit Authority (Canton, Ohio). A second vehicle was purchased by piggybacking onto the Central Contra Costa Transit Authority, using an option from Monterey-Salinas Transit. Both vehicles were funded by a CMAQ grant. The program is currently funded through Measure K and does not receive federal or LTF funds.
Administration
The city-wide budget is prepared by the City Clerk/Finance Director. The City Clerk/Finance Director handles the budget based on prior year actuals. The City does not have a grants manager. The Finance Director oversees any grants with assistance from the Engineering Secretary. The Finance Director prepares the annual TDA claim.
The City’s Finance Director handles risk management. The City has a third-party provider that is very helpful. All accident and injury claims go through the Finance Director or the Director of Public Works.
Contract management activities are minimal, and the City is generally satisfied with the San Joaquin RTD as its service provider. Invoices are typically paid monthly, and the operations contract has been renewed on an annual basis.
Purchasing and procurement policies are handled by the Engineering Department. The City uses a thirdparty to ensure the policies are compliant.
The City does not have an internal audit function. The city council reviews audit-related matters and provides comments to the Finance Director.
Scheduling, Dispatch, and Operations
San Joaquin Regional Transit District (RTD)4 uses one driver to operate the City’s deviated fixed-route program. A backup driver is provided when the regular driver is not available. RTD drivers are assigned through the bidding process three times per year based on seniority. Drivers are not formally rotated through routes, but may do so as the bid allows. Vacation is scheduled in advance so a back-up driver can be assigned to the Ripon route.
Vehicles are assigned to routes based on service type. The two larger vehicles are used for the deviated fixed-route service, while the small vehicle is used for demand-response service.
Fares are collected onboard the buses in locked fareboxes. The driver brings the farebox into the City’s reception area. The receptionist unlocks the farebox and counts the money in front of the driver, then 4 During the audit period, RTD contracted its County operations to National Express Transit (NEXT). Effective July 18, 2021, RTD took all County service in-house, alongside its Metro Stockton services.
1.3.A.a
Packet Pg. 96
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
30 reconciles the fares. There are cameras in the reception area, but they do not capture the cash counting, which is done at the back counter. The money is delivered to cash receiving in the Finance Department and is recorded as fare revenue in the transit fund. The cash is put into the City vault until it can be delivered to the bank. A City staff member takes the deposit to the bank using a personal vehicle. Given the City takes in less than fifty dollars per week in transit fare revenue, this level of security is deemed to be appropriate.
Personnel Management and Training
The San Joaquin RTD is continuously hiring and those who operations management feel would be a good fit for Ripon’s Blossom Express service are trained on the route to be used as a backup driver. All new RTD drivers are required to go through a comprehensive training program and possess a CDL with airbrake, passenger, and VTT endorsements before being allowed to operate a service vehicle.
The RTD uses internal recognition such as Employee of the Month and Employee of the Year to motivate employees. When turnover does happen, it is typically because drivers choose to leave or retire (rather than due to disciplinary action). The Blossom Express driver is shared with RTD’s County Division pool. Job performance evaluations are completed regularly for all operator staff.
Monthly safety meetings, which meet the state requirement for training, address locally identified issues as well as safety standard operating procedures. Annual Vehicle Transit Training (VTT) is also provided.
Bus evacuation and site evacuation procedures are covered in monthly safety meetings.
The RTD addresses rule enforcement through progressive discipline as outlined in the employee handbook. The handbook includes a clear, communicated policy regarding absences and tardiness. The RTD’s drug and alcohol program conforms with applicable federal and state requirements.
RTD drivers and their dependents are offered medical, dental, and vision insurance benefits. RTD’s human resources department handles benefit questions.
Demand-response volunteer drivers are recruited through Bethany Home, a local senior living community.
Potential drivers provide their DMV record for review and receive driver training from the Public Works Supervisor.
Marketing and Public Information
Service information is available primarily through the City’s website and a Blossom Express brochure. The City uses Nixle to push information about transit promotions out to its residents. All documents are available in English only. The webpage includes links to the Blossom Express brochure, route and schedule information, fare information, and Title VI notice and complaint form. Engineering staff handles customer calls. There is little information about the dial-a-ride service available online.
Maintenance
The City provides transit vehicle maintenance. Preventive maintenance is conducted in accordance with the manufacturer’s recommended schedule. Compliance with the preventive maintenance schedule can be easily judged through maintenance records. Every effort is made to ensure maintenance does not
1.3.A.a
Packet Pg. 97
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
31 conflict with regular vehicle use, though having two of the larger buses offers more flexibility if a more time-intensive repair is required or the vehicle is waiting on a part. Warranty repairs are identified and appropriate adjustments are made.
The Ford E350 cutaway is 24 years old, while the two 35-foot Gillig coaches are newer (nine and three years old at the end of the audit period). Given the frequency with which each vehicle is used (one or two days per week), they accrue mileage much slower than a typical transit vehicle.
Exhibit 7.3 City of Ripon’s Transit Fleet
Vehicle # Year Make Model Fuel PAX WC
Positions
68 1997 Ford Econoline Diesel 9 1
69 2012 Gillig Bus CNG 31 2
82 2018 Gillig Bus CNG 31 2
1.3.A.a
Packet Pg. 98
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
32 This page intentionally blank.
1.3.A.a
Packet Pg. 99
Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
33 Chapter 8 | Findings and Recommendations
Conclusions
Moore & Associates, Inc. finds the City of Ripon to be in compliance with the requirements of the Transportation Development Act. In addition, the entity generally functions in an efficient, effective, and economical manner.
Findings
Based on discussions with City staff, analysis of program performance, and an audit of program compliance and function, the audit team presents no compliance findings.
The audit team has identified two functional findings. While these finding are not compliance findings, the audit team believes they warrant inclusion in this report:
1. The City’s most recent Short Range Transit Plan was prepared in 2010, with a planning horizon that ended in 2020.
2. The City does not include information about other transportation options beyond the Blossom Express on the Blossom Express website.
Program Recommendations
In completing this Triennial Performance Audit, the auditors submit the following recommendations for the City of Ripon’s public transit program. They are divided into two categories: TDA Program Compliance Recommendations and Functional Recommendations. TDA Program Compliance Recommendations are intended to assist in bringing the operator into compliance with the requirements and standards of the TDA, while Functional Recommendations address issues identified during the audit that are not specific to TDA compliance. Each finding is presented with the elements identified within the 2011 Government Auditing Standards as well as one or more recommendations.
Given there are no compliance findings, only functional findings and recommendations are provided below.
Functional Finding 1: The City’s most recent Short Range Transit Plan was prepared in 2010, with a planning horizon that ended in 2020.
Criteria: The Service Planning functional area examines the operator’s planning and service evaluation activities, including goal-setting, evaluation of existing routes, and public engagement.
Condition: The City’s most recent Short Range Transit Plan (SRTP) was prepared in 2010 and included a 10-year planning horizon. That planning horizon has since elapsed. In addition, changes in travel patterns and adjustments to service by San Joaquin RTD are likely to impact the needs of transit riders within Ripon.
Cause: The 10-year planning horizon ended during the audit period. Absent the COVID-19 pandemic, continuing the service plan outlined in the prior SRTP might be sufficient. However, doing so in the wake of the pandemic is not recommended given the scope of the changes that have occurred.
1.3.A.a
Packet Pg. 100 Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
34 Effect: Failure to develop an updated SRTP could result in a service that does not effectively match the transportation needs of the community.
Recommendation: Prepare an updated Short Range Transit Plan with a five-year planning horizon.
Recommended Action: While the prior SRTP included a 10-year planning horizon, a five-year planning horizon is recommended due to the dynamic conditions surrounding the COVID-19 pandemic. The City should consider engaging a consultant experienced in developing SRTPs for small transit programs.
Depending on the stability of conditions upon the expiration of that plan, a 10-year planning horizon may be able to be utilized moving forward.
Timeline: FY 2023/24.
Anticipated Cost: $30,000.
Functional Finding 2: The City does not include information about other transportation options beyond the Blossom Express on the Blossom Express website.
Criteria: Marketing and Public Information is one of the functional areas examined during the audit process.
Condition: The City maintains a Blossom Express page on its website. This page contains key service information, including a downloadable brochure that can be easily printed on a home printer. The City’s website also features a separate Transportation page, which includes links to transit programs in Escalon, Modesto, and San Joaquin county. In addition, the City of Modesto recently merged with the County of Stanislaus to form Stanislaus Regional Transit Authority (StanRTA). While the link to the MAX webpage remains valid at present, it should be monitored to ensure it remains active and renamed to Stanislaus Regional Transit Authority.
Cause: It is the City’s responsibility to provide up-to-date information on its website.
Effect: Failure to provide up-to-date information about transportation options can leave residents unaware of their options and/or result in a higher volume of telephone calls seeking information.
Recommendation: Update the City’s Blossom Express and Transportation webpages to more accurately represent transit offerings available in Ripon.
Recommended Action: This recommendation includes several separate components. The links on the Transportation page should be updated. Updating the Modesto link is not urgent, as it provides current information about StanRTA’s The S service. Promotion of the Van Go! service could benefit Ripon residents, though it could also reduce Blossom Express ridership further since it operates on-demand.
However, given the cost of a trip on the Blossom Express ($2.00) versus the four-dollar base plus fifty cents per mile fare of the Van Go! service, Blossom Express will certainly remain the more affordable option. Making Ripon residents more aware of the service, while not strictly the City’s responsibility,
1.3.A.a
Packet Pg. 101 Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
35 could potentially enhance their mobility. Information about RTD’s County Hopper Route 91 should also be referenced.
Timeline: FY 2021/22.
Anticipated Cost: None.
Exhibit 8.1 Audit Recommendations
Functional Recommendations Importance Timeline
1 Prepare an updated Short-Range Transit Plan with a fiveyear planning horizon. Medium FY 2023/24 2 Update the City’s Blossom Express and Transportation
webpages to more accurately represent transit offerings available in Ripon.
Low FY 2021/22
1.3.A.a
Packet Pg. 102 Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) moore-associates.net
CITY OF RIPON
TDA TRIENNIAL PERFORMANCE AUDIT, FY 2019 – FY 2021
Final Report
36 This page intentionally blank.
1.3.A.a
Packet Pg. 103 Attachment: SJCOG_City of Ripon_TDA Audit_March 2022_Final Report (22-12 : Triennial Performance Audit for Transit) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Lisa Roos, City Clerk & Finance Director
Date: 04/12/2022
Subject: TDA Claim 21-22
RECOMMENDED ACTION:
Approve the City of Ripon Annual Transportation Development Act Claim and authorize submission to the San Joaquin County Council of Governments for the 2021-2022 Fiscal Year.
BACKGROUND:
On an annual basis, the City of Ripon is required to submit a Transportation Development Act Claim to the San Joaquin County Council of Governments in order to request Local Transportation Fund (LTF) and State Transit Assistance (STA) Fund Apportionments.
In the past, as long as there were no unmet transit needs within the City, the entire amount of LTF funds could be used for streets and road maintenance. The STA Fund Apportionment is used for the operations of the small bus.
DISCUSSION/ANALYSIS:
The San Joaquin County Council of Governments instituted a policy change beginning in July 2021, requiring 25% of the City’s LTF be “set aside” for transit purposes, which is $169,761 in this 2021-2022 Claim.
For STA funds, there are two Efficiency Standards of which one of the two need to be met in order to not be penalized. This information is shown on page 19 of the Claim. Based on the statistics from the 2020/2021 fiscal year, the City did not meet either of those standards.
However, due to COVID, those standards are suspended through AB90, which has a hold harmless provision for the calculation and allocation of the STA Program for the 2020-2021 and 2021-2022 budget years.
Attachments:
1. 2021-2022 Template TDA Claim
1.3.B
Packet Pg. 104
RESOLUTION NO. 22-13
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RIPON APPROVING THE ANNUAL TRANSPORTATION
DEVELOPMENT ACT CLAIM AND AUTHORIZING
SUBMISSION TO THE SAN JOAQUIN COUNTY COUNCIL
OF GOVERNMENTS FOR THE 2021-2022 FISCAL YEAR OF
THE CITY OF RIPON
WHEREAS, previous hereto pursuant to the provisions of the Transportation Development Act of 1971, and amendments thereto, of the State of California, the City of Ripon has become eligible for certain monies pursuant to the above described Act; and WHEREAS, previous hereto the City of Ripon has been requested by the San Joaquin County Council of Governments to submit their annual transportation claim application for said funds; and
WHEREAS, the City Administrator has submitted to the City Council for its approval the proposed annual transportation claim application and supporting information and attachments pertaining thereto, and has requested authorization of the City of Ripon to submit said claim application to the San Joaquin County Council of Governments as required by law, and WHEREAS, the City Council of the City of Ripon has examined said claim application and supporting information and is desirous of approving the same and authorizing its submission to the San Joaquin County Council of Governments; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ripon that the City of Ripon does hereby approve the submission of a claim application to the San Joaquin County Council of Governments, pursuant to the Transportation Development Act of 1971, and amendments thereto, for the funds available pursuant to said program to the City of Ripon in the total amount of $1,571,556.00 as follows:
Local Transportation Fund Apportionment, totaling $1,567,752.00 State Transit Assistance Fund Apportionment, totaling $3,804.00 Both Local Transportation Fund Apportionment and State Transit Assistance Fund Apportionment are for the fiscal year July 1, 2021 to June 30, 2022, all as previously submitted to the City Council of the City of Ripon, and on file with said City Clerk.
IT IS FURTHER RESOLVED that the City Administrator of the City of Ripon be and he is hereby authorized to take all steps which may be necessary to submit said claim application as hereinabove set forth to the San Joaquin County Council of Governments pursuant to its rules and regulations pertaining thereto, and the Transportation and Development Act of 1971, and amendments there to, of the State of California.
1.3.B
Packet Pg. 105
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ripon this 12th day of April, 2022, by the following vote:
RESULT: ADOPTED AS AMENDED BY CONSENT VOTE [UNANIMOUS]
MOVER: Daniel de Graaf, Council Member
SECONDER:Leo Zuber, Council Member
AYES: Uecker, Restuccia, Zuber, de Graaf, Barton
THE CITY OF RIPON,
A Municipal Corporation
By ________________________________
DEAN UECKER, Mayor
ATTEST:
By: ___________________________
LISA ROOS, City Clerk
1.3.B
Packet Pg. 106
FISCAL YEAR 2021‐2022
SAN JOAQUIN COG
TRANSPORTATION DEVELOPMENT ACT
CLAIM FORM AND GUIDELINES
FOR
LOCAL TRANSPORTATION FUND (LTF)
AND
STATE TRANSIT ASSISTANCE FUND (STA)
Planner Review: ________________________________
Finance Review: ________________________________
Steve Dial Review: ________________________________
Agency Name:
CITY OF RIPON
For Internal Use:
1.3.B.a
Packet Pg. 107 Attachment: 2021-2022 Template TDA Claim (22-13 : TDA Claim 21-22)
1.3.B.a
Packet Pg. 108
Attachment: 2021-2022 Template TDA Claim (22-13 : TDA Claim 21-22)
1.3.B.a
Packet Pg. 109
Attachment: 2021-2022 Template TDA Claim (22-13 : TDA Claim 21-22)
1.3.B.a
Packet Pg. 110
Attachment: 2021-2022 Template TDA Claim (22-13 : TDA Claim 21-22)
1.3.B.a
Packet Pg. 111
Attachment: 2021-2022 Template TDA Claim (22-13 : TDA Claim 21-22)
1.3.B.a
Packet Pg. 112
Attachment: 2021-2022 Template TDA Claim (22-13 : TDA Claim 21-22)
1.3.B.a
Packet Pg. 113
Attachment: 2021-2022 Template TDA Claim (22-13 : TDA Claim 21-22)
1.3.B.a
Packet Pg. 114
Attachment: 2021-2022 Template TDA Claim (22-13 : TDA Claim 21-22)
1.3.B.a
Packet Pg. 115
Attachment: 2021-2022 Template TDA Claim (22-13 : TDA Claim 21-22)
1.3.B.a
Packet Pg. 116
Attachment: 2021-2022 Template TDA Claim (22-13 : TDA Claim 21-22)
1.3.B.a
Packet Pg. 117
Attachment: 2021-2022 Template TDA Claim (22-13 : TDA Claim 21-22)
1.3.B.a
Packet Pg. 118
Attachment: 2021-2022 Template TDA Claim (22-13 : TDA Claim 21-22)
1.3.B.a
Packet Pg. 119
Attachment: 2021-2022 Template TDA Claim (22-13 : TDA Claim 21-22)
1.3.B.a
Packet Pg. 120
Attachment: 2021-2022 Template TDA Claim (22-13 : TDA Claim 21-22)
1.3.B.a
Packet Pg. 121
Attachment: 2021-2022 Template TDA Claim (22-13 : TDA Claim 21-22)
1.3.B.a
Packet Pg. 122
Attachment: 2021-2022 Template TDA Claim (22-13 : TDA Claim 21-22)
1.3.B.a
Packet Pg. 123
Attachment: 2021-2022 Template TDA Claim (22-13 : TDA Claim 21-22)
1.3.B.a
Packet Pg. 124
Attachment: 2021-2022 Template TDA Claim (22-13 : TDA Claim 21-22) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Jane Kilgore, Deputy City Clerk
Date: 04/12/2022
Subject: SJCOG Annual Financial Plan
This resolution accepts the San Joaquin Council of Governments’ annual financial plan for fiscal year 2022-2023.
Attachments:
1. SJCOG Annual Financial Plan
1.3.C
Packet Pg. 125
RESOLUTION NO. 22-14
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RIPON ACCEPTING THE SAN JOAQUIN COUNCIL OF
GOVERNMENTS’ ANNUAL FINANCIAL PLAN FOR FISCAL
YEAR 2022-2023 ADOPTED BY THE COG BOARD ON
MARCH 24, 2022
WHEREAS, the San Joaquin Council of Governments’ Annual Financial Plan for fiscal year 2022-2023 was adopted by the COG Board on March 24, 2022; and WHEREAS, pursuant to the COG’s Joint Powers Agreement, following adoption of the budget by the COG Board, it is to be delivered to member agencies for ratification by each governing body; and
WHEREAS, the San Joaquin Council of Governments’ Annual Financial Plan has been filed with the City of Ripon.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ripon accepts the San Joaquin Council of Governments’ Annual Financial Plan for fiscal year 2022- 2023.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ripon this 12th day of April, 2022, by the following vote:
1.3.C
Packet Pg. 126
RESULT: ADOPTED AS AMENDED BY CONSENT VOTE [UNANIMOUS]
MOVER: Daniel de Graaf, Council Member
SECONDER:Leo Zuber, Council Member
AYES: Uecker, Restuccia, Zuber, de Graaf, Barton
THE CITY OF RIPON,
A Municipal Corporation
By ________________________________
DEAN UECKER, Mayor
ATTEST:
By: ___________________________
LISA ROOS, City Clerk
1.3.C
Packet Pg. 127
SAN JOAQUIN COUNCIL OF GOVERNMENTS
555 E. Weber Avenue • Stockton, California 95202 • P 209.235.0600 • F 209.235.0438 • www.sjcog.org Leo Zuber
CHAIR
Robert Rickman
VICE CHAIR
Diane Nguyen
EXECUTIVE DIRECTOR
Member Agencies
CITIES OF
ESCALON,
LATHROP,
LODI,
MANTECA,
RIPON,
STOCKTON,
TRACY,
AND
THE COUNTY OF SAN
JOAQUIN
April 4, 2022
Kevin Werner
City of Ripon
259 N Wilma Avenue
Ripon, CA 95366
Dear Mr. Werner:
Enclosed is a summary of the San Joaquin Council of Governments' Annual Financial Plan (AFP) for Fiscal Year 2022/23.
The SJCOG Board staff report is included in this letter as well as a copy of the adopting resolution. Pursuant to SJCOG's Joint Powers Agreement, following adoption of the budget by the SJCOG Board, it is to be delivered to member agencies for ratification by each governing body. Approval by a majority of the governing bodies representing 55% or more of the county's population is considered ratification.
Therefore, SJCOG requests you place SJCOG's Annual Financial Plan for Fiscal Year 2022/23 on a forthcoming agenda prior to June 30, 2022, for approval.
The Annual Financial Plan implements the FY 2022/23 Overall Work Program (OWP) that was also adopted by the SJCOG Board on March 24, 2022.
The attached proposed Annual Financial Plan (AFP) provides detail of revenues and expenditures by cost category and line item comparing the proposed FY 2022-2023 budgets with the current year (FY 2021-2022) adopted budget, as most recently amended, along with FY 2020-2021 actual expenditures. The total revenues and expenditures total $23,995,953.00. The proposed AFP represents the general fund budget for SJCOG. The revenues and expenditures in the AFP are the same as the Overall Work Program (OWP), however, presented in a traditional line-item format compared to the work element format of the OWP.
The attached includes a summary of revenues and expenditures in the AFP and schedules detailing each of those categories (Revenues, Service and Supplies, Transportation, Training and Travel, Professional Services and Fixed/Capital Assets).
The attached includes a summary of revenues and expenditures in the AFP and detail for each of those categories.
Readers should note several differences between SJCOG and its member agencies’ budgets:
• SJCOG revenue sources are quite different from our member agencies. • SJCOG employs staff on an at-will basis, vis-à-vis civil service and has its own employee handbook and policies.
• SJCOG has its own Financial and Accounting Policy guiding our financial matters including procurement procedures.
DocuSign Envelope ID: B9B3C759-930B-435C-A9CF-5499753F0871
1.3.C.a
Packet Pg. 128 Attachment: SJCOG Annual Financial Plan (22-14 : SJCOG Annual Financial Plan) • SJCOG employees are exempted from Social Security except for Medicare. • As noted below, SJCOG offers a defined contribution retirement plan to its employees.
SJCOG has no CalPERS or post employments benefit obligations except limited sick leave conversion as noted.
The following assumptions are incorporated in the budget:
1. Work will not begin, and expenses will not be incurred unless anticipated revenue sources are secured.
2. The AFP anticipates SJCOG to be fully staffed. The budget includes a 5.94% pool that can be drawn upon for merit-based increases and potential promotions. The full impact of that pool is incorporated into the salary-driven benefits (retirement, Medicare, disability).
3. SJCOG has no significant liability exposure for post-employment benefits. a. The employee retirement program is a defined contribution program managed by the International City Managers Association Retirement Program (Mission Square Retirement).
b. SJCOG employee vacation accruals are capped at two times the individual’s annual leave.
c. Upon separation with 50 years of age or 20 years of SJCOG employment, an employee can convert accrued sick leave hours to be deposited into a Retirement Health Savings Account to pay for health-related expenses. The conversion is based upon the employee’s salary at retirement.
REVENUES
Compared to the current year amended AFP, SJCOG general fund operating revenues are proposed to decrease from $26,704,682.85 to $23,995,953.00, a decrease of $2,708,729.85.
Overall, federal funding for
general fund activities is
$619,632.58 or 8.54%
lower than FY 2021-22 due
primarily to consumption of
one year of Congestion
Mitigation/Air Quality
funds (CMAQ) for dibs,
SJCOG’s Transportation
Demand Management
program.
State funding sources are
lower $3,054,062.27 or 22.05% due to:
• $1,154,000 drawdown on prior year’s Freeway Service Patrol funding. • $1,900,000 is available for FY 22-23 future years of Freeway Service Patrol funding. • $472,543 drawdown has occurred on four years of Senate Bill 1 (SB1) Sustainable Transportation Planning Grants offset by a FY 22-23 allocation of $341,671. • There is $250,000 from the State Transportation Improvement Program (STIP) for planning.
DocuSign Envelope ID: B9B3C759-930B-435C-A9CF-5499753F0871
1.3.C.a
Packet Pg. 129 Attachment: SJCOG Annual Financial Plan (22-14 : SJCOG Annual Financial Plan) • Expenditure of $2,211,597.07 from the state grant for Sustainable Transportation Equity Project (STEP).
• $31,777 is carried over from the prior year’s Affordable Housing & Sustainable Community grant.
Local revenues are higher by $955,965.00 or17.31% due to increased sales tax receipts bolstering the Local Transportation Fund by $512,165 and Measure K by $443,800.
EXPENDITURES
Salaries and Benefits are
proposed to decrease by
$4,886 or .9% from
$5,153,228.26 to
$5,148,342.22 compared
to the FY 21-22 amended
budget. The budget
includes a $200,000 or
5.68% of total salaries
pool for merit-based
raises. The salary-driven
benefits adjust
accordingly.
Services and Supplies are proposed to increase slightly by $42,500. Computer software and licensing has increased by $40,000 to support both a return to the office, working remotely and heightened cybersecurity. Non-capital equipment and furniture is increasing $15,000. Rents and leases-equipment is increased slightly by $6,000. General office supplies, postage and subscriptions are reduced a combined $18,500.
Transportation, Travel, and Training
Assuming work conditions are returning to normal, there will be more travel. In addition, with several new employees, more training expenses are expected. This budget is increased $34,000 up to $100,000. This will help to support such activities as the annual One Voice® trip.
Professional Services – Decreases $2,780,343.81 from FY 21-22 from $20,234,654.59 to 17,454,310.78
There is consumption of various grants and funding sources. For example, the SB-1 Sustainable Communities Grants consumed $560,000. The Regional Transportation Plan update is nearing the end of the cycle. This work consumed $322,000 in funding. The Sustainable Transportation Equity Project (STEP) has consumed $1,800,000.
Fixed Assets/capital remains the same as the previous year at $195,000.
Position Classification and Salary Schedule
Per board policy, the salary ranges at both the minimum and maximum levels are adjusted by the CPI change. The past year saw a 6.52% increase in CPI. This is not a 6.52% raise for all DocuSign Envelope ID: B9B3C759-930B-435C-A9CF-5499753F0871
1.3.C.a
Packet Pg. 130 Attachment: SJCOG Annual Financial Plan (22-14 : SJCOG Annual Financial Plan) employees, only and adjustment to the salary ranges to keep them competitive in the marketplace.
SJCOG staff would be pleased to appear before your policymakers to answer any questions they might have regarding this matter. We request ratification prior to June 30, 2022. Please let me know when this will be on your agenda. If you have any questions regarding this matter, don't hesitate to contact me at 235-0600.
Thank you for your assistance.
Sincerely,
STEVE DIAL
Deputy Executive Director/Chief Financial Officer
Attachments:
R-22-68
FY 2022-23 Annual Financial Plan Staff Report
FY 2022-23 Annual Financial Plan Board Summary
DocuSign Envelope ID: B9B3C759-930B-435C-A9CF-5499753F0871
1.3.C.a
Packet Pg. 131 Attachment: SJCOG Annual Financial Plan (22-14 : SJCOG Annual Financial Plan)
RESOLUTION
SAN JOAQUIN COUNCIL OF GOVERNMENTS
R-22-68
RESOLUTION APPROVING THE ADOPTION OF THE 2022-2023
ANNUAL FINANCIAL PLAN
FOR THE SAN JOAQUIN COUNCIL OF GOVERNMENTS
WHEREAS, the San Joaquin Council of Governments is required by the Joint Powers Agreement to adopt a budget (Annual Financial Plan) annually, and WHEREAS, the adopted budget is to be sent to the member agencies for ratification.
NOW THEREFORE BE IT RESOLVED, that the San Joaquin Council of Governments adopts the FY 2022-2023 Annual Financial Plan and directs the Executive Director to transmit it to the member agencies for ratification.
PASSED AND ADOPTED this 24th day of March 2022 by the following vote of the San Joaquin Council of Governments, to wit:
AYES: Councilmember Canepa, Stockton; Councilmember Jobrack, Stockton; Councilmember Kuehne, Lodi; Supervisor Miller, SJC; Supervisor Rickman, SJC; Councilmember Singh, Manteca; Supervisor Winn, SJC; Councilmember Wright, Stockton; Mayor Young, Tracy; Councilmember Zuber
NOES:
ABSENT: Councilmember Bellinger, Escalon; Vice Mayor Lazard, Lathrop ____________________________________
LEO M. ZUBER,
Chair
DocuSign Envelope ID: B9B3C759-930B-435C-A9CF-5499753F0871
1.3.C.a
Packet Pg. 132 Attachment: SJCOG Annual Financial Plan (22-14 : SJCOG Annual Financial Plan) March 2022
SJCOG Board
STAFF REPORT
SUBJECT: FY 2022-2023 Proposed Annual Financial
Plan (AFP)
RECOMMENDED ACTION: That the Board Adopt Resolution 22-68 Approving the FY 2022-2023 Annual Financial Plan
The attached proposed Annual Financial Plan (AFP) provides detail of revenues and expenditures by cost category and line item comparing the proposed FY 2022-2023 budgets with the current year (FY 2021-2022) adopted budget, as most recently amended, along with FY 2020-2021 actual expenditures. The total revenues and expenditures total $23,995,953.00. The proposed AFP represents the general fund budget for SJCOG. The revenues and expenditures in the AFP are the same as the Overall Work Program (OWP), however, presented in a traditional line-item format compared to the work element format of the OWP.
Below is a summary of revenues and expenditures in the AFP. For the detail for each of those categories please refer to the attached.
Readers should note several differences between SJCOG and its member agencies’ budgets:
SJCOG revenue sources are quite different from our member agencies. SJCOG employs staff on an at-will basis, vis-à-vis civil service and has its own employee handbook and policies.
SJCOG has its own Financial and Accounting Policy guiding our financial matters including procurement procedures.
SJCOG employees are exempted from Social Security except for Medicare. As noted below, SJCOG offers a defined contribution retirement plan to its employees.
SJCOG has no CalPERS or post employments benefit obligations except limited sick leave conversion as noted.
Upon adoption by the board, pursuant to the SJCOG Joint Powers Agreement, the AFP will be sent to the member agencies for ratification. Ratification is achieved when a majority of the member agencies representing 55% of the county population approve the AFP.
The following assumptions are incorporated in the budget:
1. Work will not begin, and expenses will not be incurred unless anticipated revenue sources are secured.
2. The AFP anticipates SJCOG to be fully staffed. The budget includes a 5.94% pool that can be drawn upon for merit-based increases and potential promotions. The full impact of that pool is incorporated into the salary-driven benefits (retirement, Medicare, disability).
3. SJCOG has no significant liability exposure for post-employment benefits.
DocuSign Envelope ID: B9B3C759-930B-435C-A9CF-5499753F0871
1.3.C.a
Packet Pg. 133 Attachment: SJCOG Annual Financial Plan (22-14 : SJCOG Annual Financial Plan) a. The employee retirement program is a defined contribution program managed by the International City Managers Association Retirement Program (Mission Square Retirement).
b. SJCOG employee vacation accruals are capped at two times the individual’s annual leave.
c. Upon separation with 50 years of age or 20 years of SJCOG employment, an employee can convert accrued sick leave hours to be deposited into a Retirement Health Savings Account to pay for health-related expenses. The conversion is based upon the employee’s salary at retirement.
REVENUES
Compared to the current year amended AFP, SJCOG general fund operating revenues are proposed to decrease from $26,704,682.85 to $23,995,953.00, a decrease of $2,708,729.85.
Overall, federal funding for
general fund activities is
$619,632.58 or 8.54%
lower than FY 2021-22 due
primarily to consumption of
one year of Congestion
Mitigation/Air Quality
funds (CMAQ) for dibs,
SJCOG’s Transportation
Demand Management
program.
State funding sources are
lower $3,054,062.27 or 22.05% due to:
$1,154,000 drawdown on prior year’s Freeway Service Patrol funding. $1,900,000 is available for FY 22-23 future years of Freeway Service Patrol funding. $472,543 drawdown has occurred on four years of Senate Bill 1 (SB1) Sustainable Transportation Planning Grants offset by a FY 22-23 allocation of $341,671. There is $250,000 from the State Transportation Improvement Program (STIP) for planning.
Expenditure of $2,211,597.07 from the state grant for Sustainable Transportation Equity Project (STEP).
$31,777 is carried over from the prior year’s Affordable Housing & Sustainable Community grant.
Local revenues are higher by $955,965.00 or 17.31% due to increased sales tax receipts bolstering the Local Transportation Fund by $512,165 and Measure K by $443,800.
DocuSign Envelope ID: B9B3C759-930B-435C-A9CF-5499753F0871
1.3.C.a
Packet Pg. 134 Attachment: SJCOG Annual Financial Plan (22-14 : SJCOG Annual Financial Plan)
EXPENDITURES
Salaries and Benefits are
proposed to decrease by
$4,886 or .9% from
$5,153,228.26 to
$5,148,342.22 compared
to the FY 21-22 amended
budget. The budget
includes a $200,000 or
5.68% of total salaries
pool for merit-based
raises. The salary-driven
benefits adjust
accordingly.
Services and Supplies are proposed to increase slightly by $42,500. Computer software and licensing has increased by $40,000 to support both a return to the office, working remotely and heightened cybersecurity. Non-capital equipment and furniture is increasing $15,000. Rents and leases-equipment is increased slightly by $6,000. General office supplies, postage and subscriptions are reduced a combined $18,500.
Transportation, Travel, and Training
Assuming work conditions are returning to normal, there will be more travel. In addition, with several new employees, more training expenses are expected. This budget is increased $34,000 up to $100,000. This will help to support such activities as the annual One Voice® trip.
Professional Services – Decreases $2,780,343.81 from FY 21-22 from $20,234,654.59 to 17,454,310.78
There is consumption of various grants and funding sources. For example, the SB-1 Sustainable Communities Grants consumed $560,000. The Regional Transportation Plan update is nearing the end of the cycle. This work consumed $322,000 in funding. The Sustainable Transportation Equity Project (STEP) has consumed $1,800,000.
Fixed Assets/capital remains the same as the previous year at $195,000.
Position Classification and Salary Schedule
Per board policy, the salary ranges at both the minimum and maximum levels are adjusted by the CPI change. The past year saw a 6.52% increase in CPI. This is not a 6.52% raise for all employees, only and adjustment to the salary ranges to keep them competitive in the marketplace.
FISCAL IMPACT
All revenues in the AFP are secured and available. The Annual Financial Plan is required to be adopted by the Board of Directors prior to April 1 each year and disseminated to the member agencies for ratification. The Annual Financial Plan is the traditional line-item budget DocuSign Envelope ID: B9B3C759-930B-435C-A9CF-5499753F0871
1.3.C.a
Packet Pg. 135 Attachment: SJCOG Annual Financial Plan (22-14 : SJCOG Annual Financial Plan) identifying estimated revenues and expenditures for the fiscal year. The Annual Financial Plan is complementary to the Overall Work Program.
RECOMMENDATION
That the Board adopt Resolution 22-68 approving the FY 2022-23 Annual Financial Plan.
Prepared by: Steve Dial, Deputy Executive Director/CFO, and Grace Orosco, Manager of Finance DocuSign Envelope ID: B9B3C759-930B-435C-A9CF-5499753F0871
1.3.C.a
Packet Pg. 136 Attachment: SJCOG Annual Financial Plan (22-14 : SJCOG Annual Financial Plan) Councilmember Doug Kuehne City of Lodi
Vice Mayor Diane Lazard City of Lathrop
Councilmember Gary Singh City of Manteca
Councilmember Paul Canepa City of Stockton
Councilmember Sol Jobrack City of Stockton
Councilmember Dan Wright City of Stockton
Supervisor Kathy Miller County of San Joaquin
Supervisor Chuck Winn County of San Joaquin
Mayor Nancy Young City of Tracy
Councilmember David Bellinger City of Escalon
Dennis Agar, Director Caltrans District 10
Gary Giovanetti, Director San Joaquin Regional Transit District Anthony Barkett, Commissioner Port of Stockton
Councilmember Leo Zuber, City of Ripon
San Joaquin Council of Governments
ANNUAL FINANCIAL PLAN
Fiscal Year 2022/23
CHAIR
Proposed Final March 24, 2022
Steve Dial
Deputy Executive Director/
Chief Financial Officer
VICE‐CHAIR
Supervisor Robert Rickman, San Joaquin County
BOARD OF DIRECTORS
EX OFFICIO DIRECTORS
SUBMITTED BY:
Diane Nguyen
Executive Director
DocuSign Envelope ID: B9B3C759-930B-435C-A9CF-5499753F0871
1.3.C.a
Packet Pg. 137 Attachment: SJCOG Annual Financial Plan (22-14 : SJCOG Annual Financial Plan) FY 20‐21 FY 2021‐22 FY 2022‐23 +/‐ +/‐
REVENUES Actual Amd #2 Proposed Final Change % Change
Federal Grants 5,367,138.67 7,259,319.58 6,639,687.00 (619,632.58) ‐8.54% State Grants 1,765,556.88 13,851,972.27 10,797,910.00 (3,054,062.27) ‐22.05% Local 5,207,017.69 5,522,391.00 6,478,356.00 955,965.00 17.31% Interest 9,924.38 20,000.00 20,000.00 ‐ 0.00% Other 51,662.44 51,000.00 60,000.00 9,000.00 17.65% SJCOG OPERATING REVENUE 12,401,300.06 26,704,682.85 23,995,953.00 (2,708,729.85) ‐10.14%
EXPENDITURES
Salaries & Benefits 4,068,938.40 5,153,228.26 5,148,342.22 (4,886.04) ‐0.09% Services & Supplies 981,384.57 1,121,300.00 1,197,800.00 76,500.00 6.82% Office Expense 284,346.72 261,500.00 298,000.00 36,500.00 13.96% Communications 58,827.07 60,000.00 60,000.00 ‐ 0.00% Memberships 34,372.11 45,000.00 45,000.00 ‐ 0.00% Maintenance ‐ Equipment 4,531.64 10,000.00 10,000.00 ‐ 0.00% Rents & Leases ‐ Equipment 97,230.00 125,000.00 131,000.00 6,000.00 4.80% Transportation,Travel & Training (In & Out of State) 8,485.68 66,000.00 100,000.00 34,000.00 51.52% Publications & Legal Notices 8,539.52 7,500.00 7,500.00 ‐ 0.00% Insurance 137,046.83 146,300.00 146,300.00 ‐ 0.00% Building Operations & Maintenance 194,115.00 200,000.00 200,000.00 ‐ 0.00% SJCOG Building Debt Service Principal and Interest 200,000.00 153,890.00 200,000.00 ‐ 0.00% ‐
Professional Services 5,945,599.90 20,234,654.59 17,454,310.78 (2,780,343.81) ‐13.74% Capital Outlay 195,500.00 71,482.52 195,500.00 ‐ 0.00% Unallocated/Reserve
SJCOG OPERATING EXPENDITURES 11,067,405.39 26,704,682.85 23,995,953.00 (2,708,729.85) ‐10.14% San Joaquin Council of Governments
ANNUAL FINANCIAL PLAN
Fiscal Year 2022/2023
Proposed Final March 24, 2022
DocuSign Envelope ID: B9B3C759-930B-435C-A9CF-5499753F0871
1.3.C.a
Packet Pg. 138 Attachment: SJCOG Annual Financial Plan (22-14 : SJCOG Annual Financial Plan)
REVENUE
FY 2020‐21 FY 2021‐22 FY 2022‐23 +/‐
Revenue Source Actual Amd #2 Proposed Final Change
FEDERAL GRANTS
U.S. Department of Transportation:
Federal Highway Administration (PL) 1,407,914 $ 1,383,630 $ 1,707,304 $ 323,674 $ Federal Highway Administration (PL FY 20/21 C/O) 3,885 $ (3,885) $ Federal Transit Administration MPO Planning (FTA 5303) 284,130 $ 378,781 $ 378,781 $ ‐ $ Federal Transit Administration MPO Planning (FTA 5303 FY 19/20 C/O) 211,901 $ 72,392 $ (72,392) $ Federal Transit Administration MPO Planning (FTA 5303 FY 20/21 C/O) 45,769 $ (45,769) $ RSTPCML 6088(068) I‐205 Managed Lanes Widening 1,603,321 $ 2,421,802 $ 2,421,802 $ ‐ $ TDM ‐ Merced CAG CMAQ 101,635 $ 201,800 $ 40,000 $ (161,800) $ TDM ‐ Merced CAG CMAQ 56,507 $ 48,365 $ 75,000 $ 26,635 $ TDM ‐ StanCOG CMAQ 368,562 $ 580,958 $ 566,800 $ (14,158) $ CMAQ TDM 1,333,169 $ 2,121,937 $ 1,450,000 $ (671,937) $ $ 7,259,320 5,367,139 $ 6,639,687 $ (619,633) $ STATE GRANTS
California Department of Transportation:
STIP Planning & Programming 207,316 $ 290,000 $ 250,000 $ (40,000) $ STIP Planning & Programming FY 20/21 Carryover 41,342 $ 41,342 $ ‐ $ (41,342) $ FY 17/18 Caltrans Sustainable Transportation Planning Grant (SB1) ‐ $ $ ‐ $ ‐ FY 18/19 Caltrans Sustainable Transportation Planning Grant (SB1) 121,583 $ ‐ $ $ ‐ $ ‐ FY 19/20 Caltrans Sustainable Transportation Planning Grant (SB1) 153,588 $ 181,488 $ (181,488) $ FY 19/20 Caltrans Adaptation Planning Grant (SB1) 89,416 $ 99,198 $ (99,198) $ FY 20/21 Caltrans Sustainable Transportation Planning Grant (SB1) 221,487 $ 132,325 $ 12,837 $ (119,488) $ FY 21/22 Caltrans Sustainable Transportation Planning Grant (SB1) 347,369 $ 275,000 $ (72,369) $ FY 22/23 Caltrans Sustainable Transportation Planning Grant (SB1) 341,671 $ 341,671 $ Sub‐recipient of SB1 Competitive Planning Grant (City of Lodi) 4 $ 92,513 ,837 $ $ ‐ $ (92,513) State Planning & Research (Fmrly CT Rural Planning Assistance) 5 $ 50,000 0,000 $ $ ‐ $ (50,000) Caltrans‐FSP (I‐205) FY 18‐19 Carryover FSP19‐6088(064) 103,579 $ ‐ $ Caltrans‐FSP (I‐205) FY 19‐20 allocation FSP20‐6088(069) 207,984 $ 362,262 $ $ ‐ $ (362,262) Caltrans‐FSP (I‐205) FY 20‐21 allocation FSP21‐6088(073) 546,122 $ 186,122 $ (360,000) $ Caltrans‐FSP (I‐205) FY 21‐22 allocation FSP21‐6088(076) 547,781 $ 547,781 $ ‐ $ Freeway Service Patrol (FSP18 SB1 6088‐063) Carryover 35,831 $ $ ‐ $ (35,831) Caltrans‐FSP18SB1 FY 18‐19 allocation FSP19 SB1‐6088(066) 374,9 $ 11,679 05 $ $ ‐ $ (11,679) Caltrans‐FSP19SB1 (6088‐070) FY 19‐20 allocation 490,646 $ 106,646 $ (384,000) $ Caltrans‐FSP21 SB1 (6088‐074) FY 20‐21 allocation 454,873 $ 454,873 $ ‐ $ Caltrans‐FSP21 SB1 (6088‐077) FY 21‐22 allocation 584,555 $ 584,555 $ ‐ $ Affordable Housing & Sustainable Communities FY 19/20 Enterprise‐ $ $ ‐ $ ‐ Affordable Housing & Sustainable Communities FY 20/21 Enterprise 7,785 $ 32,777 $ 31,777 $ (1,000) $ State Transit Assistance 105,939 $ 132,850 $ 145,863 $ 13,013 $ Clean Mobility Options Program(EV Car Share) 998,614 $ 699,030 $ (299,584) $ SJV Regional Early Action Planning Committee for Housing (REAP) $ 970,097 45,061 $ 1,923,702 $ 953,605 $ Sustainable Transportation Equity Project (STEP) 30,735 $ 7,449,650 $ 5,238,053 $ (2,211,597.07) SUBTOTAL 1,765,556.88 13,851,972 $ 10,797,910 $ (3,054,062.27) LOCAL
TDA (LTF Planning + TDA Administration) 1,723,670 $ 1,473,900 $ 1,986,065 $ 512,165 $ Measure K Project Management 1,483,644 $ 1,000,000 $ 1,000,000 $ ‐ $ Measure K Administration 187,356 $ 671,000 $ 912,000 $ 241,000 $ Measure K dibs 146,020 $ 864,000 $ 1,066,800 $ 202,800 $ RTIF $ 341,491 466,200 $ 341,491 $ ‐ $ Valley MPOs Air Quality Planning 168,212 $ 200,000 $ 200,000 $ ‐ $ Tri‐County Travel Demand (Merced, Stanislaus, San Joaquin) $ ‐ SACOG TDM (Trip Planning System, 511, dibs) 70,266 $ 150,000 $ 150,000 $ ‐ $ Merced‐ Modeling 28,279 $ ‐ $ ‐ $ ‐ $ SACOG FSP Match 190,503 $ 207,000 $ 207,000 $ ‐ $ COG Fees $ 10,000 10,000 $ ‐ $ SJCOGI $ 605,000 742,868 $ 605,000 $ ‐ $ SUBTOTAL 5,207,018 $ 5,522,391 $ 6,478,356 $ 955,965.00 OTHER
Interest $ 20,000 9,924 $ 20,000 $ ‐ $ Other (ALUC Fees+doc fees) 51,662 $ 51,000 $ 60,000 $ 9,000 $ SUBTOTAL 61,587 $ 71,000 $ 80,000 $ 9,000 $ TOTAL 12,401,300.06 $ 26,704,682.85 $ 23,995,953.00 $ (2,708,729.85) San Joaquin Council of Governments
ANNUAL FINANCIAL PLAN
Fiscal Year 2022/2023
Proposed Final March 24, 2022
DocuSign Envelope ID: B9B3C759-930B-435C-A9CF-5499753F0871
1.3.C.a
Packet Pg. 139 Attachment: SJCOG Annual Financial Plan (22-14 : SJCOG Annual Financial Plan) FY 20‐21 FY 2021‐22 FY 2022‐23 +/‐
Title Line Item Description Actual Amd #2 Proposed Final Change Office Expense ‐ General General Supplies 11,24 $ 35,00 0 $ 20,00 0 $ (15,000) 0 $ Recognitions ‐ $ 500 $ 500 $ ‐ $ Printing 691 $ 4,00 $ 4,00 0 $ ‐ 0 $ Noncapital Equip/Furniture 37,21 $ 20,00 4 $ 35,00 0 $ 15,00 0 $ 0 Computer Software & License 232,41 $ 195,00 2 $ 235,00 0 $ 40,00 0 $ 0 Office Expense ‐ General Subtotal 281,55 $ 254,50 6 $ 0 $ 294,500 $ 40,000 Office Expense ‐ Postage Subtotal 1,085 $ 3,00 $ 0 $ 1,500 $ (1,500) Office Expense ‐ Subscriptions Subtotal 1,705 $ 4,00 $ 0 $ 2,000 $ (2,000) Office Expense ‐ Subtotal 284,34 $ 261,50 7 $ 298,00 0 $ 36,50 0 $ 0 Communications‐Subtotal 58,827 $ 60,00 $ 60,00 0 $ ‐ 0 $ Memberships ‐ Subtotal 34,372 $ 45,00 $ 45,00 0 $ ‐ 0 $ Maintenance ‐ Equipment ‐ Subtotal 4,532 $ 10,00 $ 10,00 0 $ ‐ 0 $ Rents & Leases ‐ Equipment ‐ Subtotal 97,23 $ 125,00 0 $ 131,00 0 $ 6,00 0 $ 0 Publications & Legal Notices ‐ Subtotal 8,54 $ 7,50 0 $ 0 $ 7,500 $ ‐ Insurances ‐ Subtotal 137,04 $ 146,30 7 $ 0 $ 146,300 $ ‐ Building Maintenance ‐ Subtotal 194,115.0 200,00 0 $ 0 $ 200,000 $ ‐ BuildingDebt Service ‐ Principle & Interest 153,890.0 200,00 0 $ 0 $ 200,000 $ ‐ TOTAL SERVICES & SUPPLIES 972,89 $ 1,055,30 9 $ 1,097,80 0 $ 42,50 0 $ 0 SERVICE AND SUPPLIES
San Joaquin Council of Governments
ANNUAL FINANCIAL PLAN
Fiscal Year 2022/2023
Proposed Final March 24, 2022
DocuSign Envelope ID: B9B3C759-930B-435C-A9CF-5499753F0871
1.3.C.a
Packet Pg. 140 Attachment: SJCOG Annual Financial Plan (22-14 : SJCOG Annual Financial Plan) Position Minimum Minimum Maximum Maximum
12 month
Change in CPI Previous New Previous New
Executive Director CONTRACT CONTRACT CONTRACT CONTRACT
GROUP A
Deputy Executive Director/CFO 6.5220% $ 185,331.2 173,984.00 $ 243,578.0 4 $ 259,464.1 0 $ 6 GROUP B
Deputy Director Planning 6.5220% $ 163,986.3 153,946.00 $ 215,525.0 6 $ 229,581.5 0 $ 4 Deputy Director Programming & Project Delivery
GROUP C
6.5220% $ 145,120.2 136,235.00 $ 190,730.0 5 $ 203,169.4 0 $ 1 GROUP D
Regional Planning or Programming Manager 6.5220% $ 128,996.0 121,098.00 $ 169,537.0 1 $ 180,594.2 0 $ 0 GROUP E 6.5220% $ 116,212.3 109,097.00 $ 152,736.0 1 $ 162,697.4 0 $ 4 Habitat Conservation Program Manager
Manager of Administrative Services
Information Technology Manager
Communications Manager
Manager of Finance
GROUP F 6.5220% $ 104,696.2 98,286.00 $ 137,600.0 1 $ 146,574.2 0 $ 7 Chief Accountant
Senior Regional Planner
Senior Program Specialist
GROUP G
6.5220% $ 94,320.9 88,546.00 $ 123,964.0 7 $ 132,048.9 0 $ 3 GROUP H 6.5220% $ 85,745.9 80,496.00 $ 112,695.0 5 $ 120,044.9 0 $ 7 Associate Regional Planner
Associate Habitat Planner
Public Information Officer
GROUP I
Human Resources Assistant 6.5220% $ 77,950.6 73,178.00 $ 102,450.0 7 $ 109,131.7 0 $ 9 Office Administrator
GROUP J 6.5220% $ 70,864.8 66,526.00 $ 93,136.0 3 $ 99,210.3 0 $ 3 Associate Program Specialist
Staff Accountant
Contract/Grants Specialist
GROUP K 6.5220% $ 64,422.3 60,478.00 $ 84,669.0 8 $ 90,191.1 0 $ 1 Assistant Regional Planner
Assistant Program Specialist
Assistant Habitat Planner
Junior Accountant
GROUP L 6.5220% $ 58,565.8 54,980.00 $ 76,972.0 0 $ 81,992.1 0 $ 1 GROUP M 6.5220% $ 53,241.8 49,982.00 $ 69,975.0 3 $ 74,538.7 0 $ 7 Administrative Technician
Accounting Assistant II
GROUP N 6.5220% $ 48,275.7 45,320.00 $ 63,448.0 7 $ 67,586.0 0 $ 8 GROUP O 6.5220% $ 44,699.8 41,963.00 $ 58,748.0 3 $ 62,579.5 0 $ 4 Accounting Assistant I
POSITION CLASSIFICATIONS & SALARY SCHEDULE
ANNUAL
Proposed March 24, 2022 ‐ Effective July 1, 2022
DocuSign Envelope ID: B9B3C759-930B-435C-A9CF-5499753F0871
1.3.C.a
Packet Pg. 141 Attachment: SJCOG Annual Financial Plan (22-14 : SJCOG Annual Financial Plan) FY 20‐21 FY 2021‐22 FY 2022‐23 +/‐
Actual Amd #2 Proposed Final Change
In and Out of State Travel 1,458 $ 45,000 $ 72,000 $ $ 27,000 Training 7,028 $ 20,000 $ 25,000 $ $ 5,000 Rideshare Incentive ‐ $ 1,000 $ 3,000 $ $ 2,000 Transportation & Travel ‐ Subtotal 8,486 $ 66,000 $ 100,000 $ $ 34,000 San Joaquin Council of Governments
ANNUAL FINANCIAL PLAN
Fiscal Year 2022/2023
Proposed Final March 24, 2022
Tranportation Travel & Training
DocuSign Envelope ID: B9B3C759-930B-435C-A9CF-5499753F0871
1.3.C.a
Packet Pg. 142 Attachment: SJCOG Annual Financial Plan (22-14 : SJCOG Annual Financial Plan) FY 20‐21 FY 2021‐22 FY 2022‐23 +/‐
Work Element No./Project Description Actual Amd #2 Proposed Final Change 601.01‐‐Regional Transportation Plan 76,279 $ 471,883 $ 150,00 $ (321,883) 0 $ 601.011‐‐Regional Transportation Plan (AHSC) $ 31,777 32,000 $ (223) $ 601.012‐‐SCS Implementation FY 17/18 SB1 grant $ ‐ ‐ $ ‐ $ ‐ $ 601.013‐‐SCS Implementation FY 18/19 SB1 grant $ ‐ 47,304 $ ‐ $ ‐ $ 601.014‐‐SCS Implementation FY 19/20 SB1 grant $ 200,00 157,520 $ ‐ 0 $ (200,000) $ 601.015‐‐19/20 Caltrans Adaptation Planning grant SB1 $ 100,00 62,271 $ ‐ 0 $ (100,000) $ 601.016‐‐SCS Implementation FY 20/21 SB1 grant $ 141,07 280,525 $ 141,07 4 $ ‐ 4 $ 601.017‐‐SCS Implementation FY 21/22 SB1 grant $ 200,00 ‐ $ 12,837 0 $ (187,163) $ 601.017‐‐SCS Implementation FY 21/22 SB1 grant $ 347,369 ‐ $ 275,00 $ (72,369) 0 $ 601.018‐‐SCS Implementation FY 22/23 SB1 grant $ 341,671 341,671 $ 601.02‐‐Regional Planning Studies $ 30,000 38,301 $ 30,000 $ ‐ $ 602.01‐‐RTIP $ ‐ ‐ $
603.01‐‐Road & Street Monitoring $ 900,00 430 $ 900,00 0 $ ‐ 0 $ 603.015‐‐I‐205 Managed Lanes Widening Project $ 2,000,00 2,008,407 $ 2,000,00 0 $ ‐ 0 $ 603.02‐‐Transit Coordination $ ‐
603.03‐‐Transportation Air Quality $ 200,00 143,436 $ 200,00 0 $ ‐ 0 $ 603.04‐‐Goods Movement $ ‐
603.041 ‐‐Goods Movement Partnership Planning Grant $ ‐ 701.01‐‐Technical Assistance 24,85 $ 97,350 4 $ 97,350 $ ‐ $ 801.01‐‐Intergovernmental Coordination $ 130,00 120,073 $ 130,00 0 $ ‐ 0 $ 801.012‐‐Intergovernmental Coordination (St. Pln. & Reas) $ 50,000 50,000 $ ‐ $ (50,000) $ 801.02‐‐Projections & Forecasts $ 140,00 72,058 $ 140,00 0 $ ‐ 0 $ 801.03‐‐Airport Land Use Commission $ 10,000 10,000 $ ‐ $ 801.04‐‐Congestion Management $ 50,000 81,872 $ 50,000 $ ‐ $ 801.05‐‐Regional Planning $ 15,000 9,506 $ 15,000 $ ‐ $ 801.06‐‐Valley MPO Coordination 18,212 $ 45,000 $ 45,000 $ ‐ $ 801.09‐‐SJCOG Inc $ 85,000 ‐ $ 85,000 $ ‐ $ 901.01‐‐Measure K $ 50,000 19,194 $ 50,000 $ ‐ $ 901.02‐‐RTIF $ 15,000 5,586 $ 15,000 $ ‐ $ 901.03‐‐Smart Growth $ ‐
1001.01‐‐COG OWP $ 5,000 13,810 $ 5,000 $ ‐ $ 1001.02‐‐TDA Administration 158,61 $ 300,00 4 $ 250,00 0 $ (50,000) 0 $ 1001.03‐‐Community Involvement $ 25,000 46,429 $ 25,000 $ ‐ $ 1001.04‐‐FAST ACT Management $ ‐
1101.01‐‐Transportation Demand Management $ 2,135,713 1,480,744 $ 1,973,913 $ (161,800) $ 1101.03‐‐Transportation Demand Management $ ‐ 1201.01‐‐Freeway Service Patrol 833,68 $ 3,034,555 4 $ 2,219,903 $ (814,652) $ 1201.03 ‐ SJCOG Interns $ ‐
1301.01 ‐ Performance Based Planning and Programming $ ‐ 1350.01 ‐ SJV Regional Early Action Planning Committee for Housing (REAP) $ 849,097 6,887 $ 1,923,702 $ 1,074,605 $ 1375.01 ‐ Sustainable Transportation Equity Project (STEP) $ 7,049,65 17,915 $ 5,238,053 0 $ (1,811,597) $ 1380.01 ‐ CMO voucher program $ 998,00 ‐ $ 699,03 0 $ (298,970) 0 $ Indirect $ 527,963 171,689 $ 400,00 $ (127,963) 0 $ TOTAL $ 20,234,655 5,945,600 $ 17,454,311 $ (2,780,344) $ San Joaquin Council of Governments
Fiscal Year 2022/2023
Proposed Final March 24, 2022
ANNUAL FINANCIAL PLAN
PROFESSIONAL SERVICES
DocuSign Envelope ID: B9B3C759-930B-435C-A9CF-5499753F0871
1.3.C.a
Packet Pg. 143 Attachment: SJCOG Annual Financial Plan (22-14 : SJCOG Annual Financial Plan) FY 20‐21 FY 2021‐22 FY 2022‐23 +/‐
Title Description Actual Amd #2 Proposed Final Change
Office Furniture/Equipment 10,000 $ 10,000 $ ‐ $ Replacement Printers (2) ‐ $ ‐ $ ‐ $ ‐ $ Server Upgrade 10,308 $ 20,500 $ 20,500 $ ‐ $ ERP Accounting System ‐ $ ‐ $ ‐ $ ‐ $ Customer Relation Management 25,000 $ 25,000 $ ‐ $ Computer Upgrades 51,205 $ 20,000 $ 20,000 $ ‐ $ Capitalized Building Maintenance/Upgrades 9,970 $ 120,000 $ 120,000 $ ‐ $ TOTAL $ 195,500 71,483 $ 195,500 $ ‐ $ San Joaquin Council of Governments
ANNUAL FINANCIAL PLAN
Fiscal Year 2022/2023
Proposed Final March 24, 2022
FIXED ASSETS
DocuSign Envelope ID: B9B3C759-930B-435C-A9CF-5499753F0871
1.3.C.a
Packet Pg. 144 Attachment: SJCOG Annual Financial Plan (22-14 : SJCOG Annual Financial Plan) San Joaquin Council of Governments
STAFF ALLOCATION
Approved March 25, 2021
Amendment #1 October 28, 2021
3/25/2021 10/28/2021 3/24/2022
Proposed
Position 2021‐22 2021‐22 2022‐23
Executive Director 1 1 1
Deputy Executive Director/Chief Financial Officer 1 1 1 Deputy Director 2 2 2
Project Manager Habitat 1 1 1
Manager of Finance 1 1
Public Communications Officer 1 1 1
Senior Regional Planner 4 4 4
Senior Program Specialist 1 1 1
Chief Accountant 1 1 0
Assistant/Associate Regional Transportation Planner 6 3 4 Assistant/Associate Program Specialist 2 2 1
Assistant/Associate Habitat Planner 1 1 1
Planner Tech 1 0 1
Administrative Analyst 0 0 0
Administrative Technician 3 4 5
Manager of Administrative Services 1 1 0
Information Technology Manager 1 1 1
Office Administrator 1 1 1
Administrative Clerk I/II 0 0 0
Senior Accountant 1 1 1
Junior Accountant 1 1 1
Contract/Grant Specialist 1 0 0
Payroll Specialist‐HR Assistant 1 0 0
Accounting Assistants I/II 2 3 2
TOTAL 34 31 30
Regular Positions: 34 34 34
Interns/Temporary/Part‐Time Positions: 3 0 2
DocuSign Envelope ID: B9B3C759-930B-435C-A9CF-5499753F0871
1.3.C.a
Packet Pg. 145 Attachment: SJCOG Annual Financial Plan (22-14 : SJCOG Annual Financial Plan) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Sarah Collins, Senior Civil Engineer
Date: 04/12/2022
Subject: Stockton Avenue Rehabilitation Change Order 10 RECOMMENDED ACTION:
Approve Change Order No. 10 in the not to exceed amount of $19,159.86 for additional concrete driveway work (funding source: Measure K Grant).
BACKGROUND:
The Stockton Avenue Rehabilitation Project was awarded to D.A. Wood Construction, Inc. at the February 9, 2021 City Council meeting for an amount of $4,747,866.50. The Stockton Avenue Rehabilitation Project will involve a complete road reconstruction from Second St. to Doak Blvd, including the repair and replacement of several underground utilities along with the installation of concrete pavers, new streetlights, and 6-foot sidewalks.
At the April 13, 2021 City Council meeting, Council approved Change Order No. 1 in the not to exceed amount of $189,062.81 for the truck detour improvements required on private property and changes to the scope of the project at the request of Ripon Manufacturing Company.
At the June 8, 2021 City Council meeting, Council approved Change Order No. 2 in the not to exceed amount of $28,174.31 for the increase in price of PVC pipe material due to a national material shortage.
At the August 10, 2021 City Council meeting, Council approved Change Order No. 3 in the not to exceed amount of $135,904.03 for various unforeseen field conditions that required changes to the contract documents.
At the September, 14, 2021 City Council meeting, Council approved Change Order No. 4 in the not to exceed amount of $38,764.98 to locate a water lateral and for additional work needed for storm drain conflicts on Stockton Avenue between Doak Boulevard and Fifth Street.
1.4.A
Packet Pg. 146
At the November 9, 2021 City Council meeting, Council approved Change Order No. 5 in the not to exceed amount of $60,265.77 for additional work necessary to lower the elevation of 48” Storm Drain Pipe installed to avoid an existing PG&E transmission line.
At the December 14, 2021 City Council meeting, Council approved Change Order No. 6 in the not to exceed amount of $11,351.00 to adjust catch basins to eliminate conflicts with an MID electrical line and PG&E gas transmission line.
At the January 11, 2022 City Council meeting, Council approved Change Order No. 7 in the not to exceed amount of $24,300.00 for three field changes required to install the water line.
At the February 8, 2022 City Council meeting, Council approved Change Order No. 8 in the not to exceed amount of $36,120.00 for four field changes required to resolve storm drain conflicts.
At the March 8, 2022 City Council meeting, Council approved Change Order 9 in the not to exceed amount of $40,076.00 for additional potholing required to adhere to PG&E internal standards, demolition of an industrial sewer manhole found within the proposed curb and gutter, upsizing street light conduits and the demolition of asphalt found buried beneath existing soil on Stockton Avenue.
DISCUSSION:
During the installation of the concrete sidewalk at the properties of Dave Hall Masonry, DeGraff Development, and Jackrabbit, it was noted that the sidewalk at the driveways to these properties needed additional reinforcement. Additionally, a frequently used access point near MID (STA 10+75 to 11+00) was noted, and a driveway was provided to access the industrial sewer manhole and utility alleyway. This change order covers the additional costs associated with the rebar reinforcement and additional concrete driveway.
FISCAL IMPACT:
The attached Change Order No. 10 is in the amount of $19,159.86 and will be funded through the Measure K Grant.
1.4.A
Packet Pg. 147
To summarize the funding sources to date for the Stockton Avenue Rehabilitation project, please see table below.
Amount Fund Balance
(2/28/22)
Original Contract Price $4,747,866.50 n/a
Change Orders (No. 1-10) $ 583,178.76 n/a
Current Contract Price $5,331,045.26
Funding Sources:
RSTP Grant $1,777,000.00 $1,777,000
Measure K Regional Arterial a $2,038,116.62 $2,200,000
Water Enterprise Capital $ 624,368.93 $6,303,476
Sewer Enterprise Capital $ 814,018.94 $1,424,885
Stormwater Enterprise Capital $ 77,540.77 $410,113
Allocated Funding (as of 3/31/22) $5,331,045.26
a. The City of Ripon was allocated $2.2 million of Measure K Regional Arterial funding. As of 3/31/22, $161,883.38 is available to be allocated to future change orders.
Attachments:
1. CO 10_D.A. Wood Construction,Inc
1.4.A
Packet Pg. 148
1.4.A.a
Packet Pg. 149
Attachment: CO 10_D.A. Wood Construction,Inc (3371 : Stockton Avenue Rehabilitation Change Order 10) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Ken Zuidervaart, Planning Director
Date: 04/12/2022
Subject: Basecamp Environmental, Inc - Bethany Home
RECOMMENDED ACTION: Approve and authorize the Mayor to sign the agreement with BaseCamp Environmental, Inc. to prepare CEQA compliance documents for Bethany Home’s proposed senior residential project, the Terraces at Bethany Home (funding source: Bethany Home's Development reimbursement account).
BACKGROUND: On September 9, 2021 the City of Ripon received an application from Bethany Home for a proposed three-story, 82-unit senior residential facility to be located at the corner of Main Street and Vera Avenue. At the October 12, 2021 the City Council approved a reimbursement agreement between the City of Ripon and Bethany Home for the processing of their application.
In order to cover CEQA compliance for the project Staff reached out to a couple of consultants to receive proposals. After reviewing both proposals and in consultation with Bethany Home’s development team, BaseCamp Environmental Inc. was selected to prepare the necessary CEQA documents for the project.
FISCAL IMPACT: The fiscal impact to prepare the CEQA documents for the Terraces at Bethany Home project application will be covered by the Developer (Bethany Home) through the reimbursement account for the project.
Attachments:
1. CEQA Services Contract for Bethany Home
1.4.B
Packet Pg. 150
GENERAL SERVICES AGREEMENT BETWEEN
THE CITY OF RIPON AND
BASECAMP ENVIRONMENTAL, INC
(BETHANY HOME THE TERRACES PROJECT)
This Agreement for General Services (“Agreement”) is entered into on April 12, 2022, (the “Effective Date”) between the City of Ripon (“City”) and BaseCamp Environmental, Inc. (“Consultant”), (together sometimes referred to as the “Parties”).
Section 1. SERVICES. In accordance with the terms and conditions set forth in this Agreement, Consultant agrees to perform all services described in the Consultant’s Scope of Work attached hereto as Exhibit “A”. In the event of a conflict in or inconsistency between the terms of this Agreement and said scope of services, this Agreement shall prevail.
1.1 Term of Services. This Agreement shall begin upon signature by all Parties and shall end when Consultant completes the work described in said scope of work,, or no later than two (2) years from the date this Agreement was signed by City, which ever is longer, unless the term of the Agreement is otherwise terminated or modified, as provided for herein.
1.2 Standard of Performance. Consultant shall diligently perform all services required in connection with this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services in connection with this Agreement.
1.4 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant. In the event of termination, Consultant shall be entitled to compensation for services satisfactorily completed as of the date that written notice of termination is received by consultant; City, however, may condition payment of such compensation upon Consultant delivering to City documents and records identified in Section 8.1 of this Agreement.
Section 2. COMPENSATION. City hereby agrees to pay Consultant an amount NOT TO EXCEED TWENTY THOUSAND SEVEN HUNDRED FORTY FIVE Dollars ($20,745.00) as set forth in Exhibit “A” section 4.0 (proposed costs) for all work described within the “Scope of Work” and made a part of this Agreement.
2.1 Invoices. Consultant shall submit invoices once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date.
2.2 Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred.
1.4.B.a
Packet Pg. 151 Attachment: CEQA Services Contract for Bethany Home (3385 : Basecamp Environmental, Inc - Bethany Home) General Services Agreement between
CITY OF RIPON and BASECAMP ENVIRONMENTAL, INC. Page 2 of 11
2.3 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.
Section 3. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, shall procure the types and amounts of insurance listed below for the period covered by the Agreement.
3.1 Workers’ Compensation. If Consultant employs any person, Consultant shall maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident.
3.2 Commercial General and Automobile Liability Insurance. Consultant shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non-owned automobiles. At the sole option of the City, the City shall be named as an additional insured and insurance shall provide primary coverage with respect to the City.
3.3 All Policies Requirements.
3.3.1 Verification of Coverage. Prior to beginning any work under this Agreement, Consultant shall, at the sole option of the City, provide City with (1) certified Certification of Insurance that demonstrates compliance with all applicable insurance provisions contained herein; (2) certified policy endorsements to the general liability policy adding the City of Ripon as an Additional Insured and declaring such insurance primary in regard to work performed pursuant to this Agreement; or (3) upon request by the City, complete certified copies of all policies and/or complete certified copies of all endorsements that demonstrate compliance with this Section 4
3.3.2 Notice of Reduction in or Cancellation of Coverage. A copy of the cancellation provisions must be attached to all insurance obtained in accordance with this Agreement.
1.4.B.a
Packet Pg. 152 Attachment: CEQA Services Contract for Bethany Home (3385 : Basecamp Environmental, Inc - Bethany Home) General Services Agreement between
CITY OF RIPON and BASECAMP ENVIRONMENTAL, INC. Page 3 of 11 Section 4. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES.
4.1 Consultant shall to the fullest extent allowed by law, with respect to all services performed in connection with this Agreement, indemnify, defend and hold harmless the City and its officials, officers, employees, agents and volunteers from and against any and all claims that arise out of, pertain to or relate to the negligence, recklessness or willful misconduct of the Consultant. Consultant will bear all losses, costs, damages, expense and liability of every kind, nature and description that arise out of, pertain to, or relate to such Claims, whether directly or indirectly (“Liabilities”). Such obligations to defend, hold harmless and indemnity the City shall not apply to the extent that such Liabilities are caused by the sole negligence, recklessness, or willful misconduct of the City.
Section 5. STATUS OF CONSULTANT.
5.1 Independent Consultant. At all times during the term of this Agreement, Consultant shall be an independent Consultant and shall not be an employee of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent.
Section 6. LEGAL REQUIREMENTS.
6.1 Governing Law. The laws of the State of California shall govern this Agreement.
6.2 Compliance with Applicable Laws. Consultant and any sub-Consultants shall comply with all laws applicable to the performance of the work in connection with this Agreement.
6.3 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any sub-Consultants have all licenses, permits, qualifications, and approvals of whatsoever nature, that are legally required to practice their respective professions.
6.4 Nondiscrimination and Equal Opportunity. In compliance with federal, state and local laws, Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, sub-Consultant, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement.
6.5 Work Requiring Payment of Prevailing Wages. In accordance with California Labor Code Section 1771, not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which these services are to be performed, and not less than the general prevailing rate of per diem wages for
1.4.B.a
Packet Pg. 153 Attachment: CEQA Services Contract for Bethany Home (3385 : Basecamp Environmental, Inc - Bethany Home) General Services Agreement between
CITY OF RIPON and BASECAMP ENVIRONMENTAL, INC. Page 4 of 11 holiday and overtime work fixed as provided in the California Labor Code shall be paid to all workers engaged in performing the services under this Agreement.
Section 7. MODIFICATION.
7.1 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.
7.2 Assignment and Subcontracting. Consultant may not assign this Agreement or any interest therein without the prior written approval of the City. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the sub-Consultants noted in the proposal, without prior written approval of the City.
7.3 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement.
7.4 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:
7.4.1 Immediately terminate the Agreement;
7.4.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant in accordance with this Agreement;
7.4.3 Retain a different Consultant to complete the work described in said scope of work not finished by Consultant; or
7.4.4 Charge Consultant for City's excess cost of completion of the unfinished work described in Exhibit "A", if any, for material breach of contract by Consultant. City's excess costs shall be reimbursed by Consultant where City's reasonable cost of completion paid to another qualified new consultant exceeds the amount City would have paid to Consultant pursuant to Section 2 absent the material breach; provided, however that any such excess cost reimbursement shall not exceed 25% of Consultant's quoted price for any unfinished task. Thus, by way of example, if following a material breach by Consultant a specific task which is budgeted at $10,000 has not commenced or adequately completed, and City must retain another new qualified consultant to complete that specific task Consultant would be responsible to reimburse City in the amount of up to $2,500 (25% of the Consultant’s $10,000 quoted price for the subject task). By way of further example, if the Consultant’s cost of completion of that specific task is $14,000, Consultant would be responsible to
1.4.B.a
Packet Pg. 154 Attachment: CEQA Services Contract for Bethany Home (3385 : Basecamp Environmental, Inc - Bethany Home) General Services Agreement between
CITY OF RIPON and BASECAMP ENVIRONMENTAL, INC. Page 5 of 11 reimburse City in the amount of up to $3,500 (25% of the Consultant’s $14,000 quoted price for the subject task).
Section 8. KEEPING AND STATUS OF RECORDS.
8.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains in accordance with this Agreement and that relate to the matters covered under the terms of this Agreement shall be the property of the City.
8.2 Consultant’s Books and Records. Consultant shall maintain any and all records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement.
8.3 Confidential Information and Disclosure. During the term of this Agreement, either party (the "Disclosing Party") may disclose confidential, proprietary or trade secret information (the "Information"), to the other party (the "Receiving Party"). The Receiving Party shall hold the Disclosing Party's Information in confidence and shall take all reasonable steps to prevent any unauthorized possession, use, copying, transfer or disclosure of such Information. Consultant understands that the City is a public entity and is subject to the laws that may compel it to disclose information about Consultant’s business.
Section 9 MISCELLANEOUS PROVISIONS.
9.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.
9.2 Venue. In the event that either party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of San Joaquin or in the United States District Court for the Eastern District of California.
9.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect.
1.4.B.a
Packet Pg. 155 Attachment: CEQA Services Contract for Bethany Home (3385 : Basecamp Environmental, Inc - Bethany Home) General Services Agreement between
CITY OF RIPON and BASECAMP ENVIRONMENTAL, INC. Page 6 of 11
9.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.
9.5 Contract Administration. This Agreement shall be administered by Ken Zuidervaart, who shall act as the City’s representative. All correspondence shall be directed to or through the representative.
9.6 Notices. Any written notice to Consultant shall be sent to:
Charlie Simpson
BaseCamp Environmental, Inc.
802 West Lodi Avenue
Lodi, CA 95240
Any written notice to the City shall be sent to:
Ken Zuidervaart
Community Development Director
259 N. Wilma Avenue
Ripon, CA. 95366
9.7 Integration; Incorporation. This Agreement, including all the exhibits attached hereto, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. All Exhibits attached hereto are incorporated by reference herein.
9.8 Alternative Dispute Resolution. If any dispute arises between the Parties that cannot be settled after engaging in good faith negotiations, City and Consultant agree to resolve the dispute in accordance with the following:
Each party will designate a senior management or executive level representative to negotiate the dispute. Through good faith negotiations, the representatives will attempt to resolve the dispute by any means within their authority. If dispute remains unresolved after fifteen (15) days of good faith negotiations, the Parties shall attempt to resolve the disagreement by mediation through a disinterested third person as mediator selected by both Parties. Mediation will begin within thirty (30) days of the selection of this disinterested third party, and will end fifteen (15) days after commencement. The Parties shall equally bear the costs of any third party in any alternative dispute resolution process.
The alternative dispute resolution process is a material condition to this Agreement and must be exhausted as an administrative remedy prior to either party initiating legal action. This alternative dispute resolution process is not
1.4.B.a
Packet Pg. 156 Attachment: CEQA Services Contract for Bethany Home (3385 : Basecamp Environmental, Inc - Bethany Home) intended to nor shall be construed to change the time periods for filing a claim or action specified by Government Code Section 900, et. seq.
9.9 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.
The Parties have executed this Agreement as of the date signed by the City.
CITY OF RIPON
Dean Uecker, Mayor
Attest:
Lisa Roos, City Clerk
Approved as to Form:
Thomas Terpstra, City Attorney
General Services Agreement between
CITY OF RIPON and BASECAMP ENVIRONMENTAL, INC.
CONSULTANT
Charlie Simpson,
BaseCamp Environme tal, Inc.
1.4.B.a
Packet Pg. 157 Attachment: CEQA Services Contract for Bethany Home (3385 : Basecamp Environmental, Inc - Bethany Home) General Services Agreement between
CITY OF RIPON and BASECAMP ENVIRONMENTAL, INC. Page 8 of 11 Exhibit “A”
SCOPE OF WORK, SCHEDULE AND COSTS
PREPARATION OF
INITIAL STUDY/MITIGATED NEGATIVE DECLARATION
FOR THE BETHANY HOME PROJECT,
816 W MAIN STREET, RIPON, CA
1.0 PROJECT OBJECTIVES
Bethany Home proposes development of a three-story, 82-unit residential care facility on a 2.73- acre property at Main Street and Vera Avenue in Ripon. The project would involve demolition of existing structures on the site. A traffic study and aesthetics studies are being prepared for the project by others. The City of Ripon is the Lead Agency for the project under CEQA and has determined that an Initial Study needs to be prepared, likely leading to preparation of a Negative Declaration or Mitigated Negative Declaration (IS/MND). This proposal describes the services to be provided by BaseCamp Environmental, Inc. (BaseCamp) in preparing the required IS/MND and in working with the City to process the CEQA document and prepare the project for City approval.
2.0 PROPOSED SCOPE OF WORK
BaseCamp will prepare an IS/MND or IS/Negative Declaration for the project meeting all of the current CEQA requirements and reflecting current City practices.
Initiation: BaseCamp’s involvement will be initiated on receipt of a signed contract. BaseCamp will immediately consult with City staff regarding our proposed scope of work, approach to and schedule for the environmental analysis.
Project Description: BaseCamp will prepare a written description of the project using the information provided by the applicant’s architects and engineers and City staff.
Subcontractors: BaseCamp proposes to team with Evans & De Shazo Archaeology Historic Preservation to complete the historic resource evaluation for the project. The subcontractor’s proposal is attached as “attachment 1” to this proposed scope of work.
Environmental Analysis: BaseCamp will visit the project site and vicinity and review the project plans and technical studies prepared by others in detail. The Ripon General Plan 2040 will be a substantial source of information. BaseCamp will collect any additional environmental data
1.4.B.a
Packet Pg. 158 Attachment: CEQA Services Contract for Bethany Home (3385 : Basecamp Environmental, Inc - Bethany Home) General Services Agreement between
CITY OF RIPON and BASECAMP ENVIRONMENTAL, INC. Page 9 of 11 relevant to the proposed project, including checks of biological, cultural resource and hazardous waste data bases and information relevant to the consideration of greenhouse gas emissions.
The environmental analysis process will involve the detailed review, updating and evaluation of currently available information and the evaluation of all potential environmental issues listed on the most current version of CEQA Guidelines Appendix G Environmental Checklist.
The project is not expected to require biological or cultural technical studies. Biological concerns if any can be addressed by BaseCamp staff in the context of the San Joaquin Multi-Species Habitat Conservation Plan. Unless recommended by the Central California Information center, no cultural resources survey will be performed.
Administrative Review: BaseCamp will submit an administrative draft of the IS/MND to the City for review, comment, and approval for publication. BaseCamp will incorporate City comments into the documents as required.
Public Review: BaseCamp will work with the City staff in preparing required notices, monitoring comments and providing initial responses to comments deemed substantive.
BaseCamp will submit a complete pdf of the IS/MND for uploading to the City’s web site.
BaseCamp will assume responsibility for other public review-related tasks as requested by the City, including distribution of the Notice of Intent and communicating with the State Clearinghouse.
Final IS/MND and Findings/Mitigation Monitoring Plan: BaseCamp will prepare a Final IS/MND for the project incorporating comments received during the public review period, responses to those comments and a summary of the Public Review Draft IS/MND. BaseCamp will prepare a Mitigation Monitoring Plan (MMRP) for the project.
Publish Final IS/MND: BaseCamp will provide the City with an electronic copy of the Final IS/MND and MMRP for distribution to staff and decision-makers in a form acceptable to the City.
Public Meeting Attendance: BaseCamp will attend one Planning Commission meeting to answer questions about, and discuss issues related to, the CEQA document.
No hard copy costs are anticipated. If required, reproduction will be charged at cost.
3.0 PROPOSED SCHEDULE
BaseCamp proposes to complete the required CEQA documentation within the following calendar-day schedule. Task times are initially based on date of the signed contract and availability of technical studies, and thereafter from BaseCamp’s receipt of staff comments, as appropriate.
1.4.B.a
Packet Pg. 159 Attachment: CEQA Services Contract for Bethany Home (3385 : Basecamp Environmental, Inc - Bethany Home) General Services Agreement between
CITY OF RIPON and BASECAMP ENVIRONMENTAL, INC. Page 10 of 11 Submit Administrative Draft IS/MND 4 weeks
Revise and resubmit, based on City comments 1 week
Final IS/MND, MMRP, from close of review 2 weeks
4.0 PROPOSED COSTS
BaseCamp proposes to complete the required CEQA documents for the project on a Time and Materials basis for an estimated cost not to exceed $20,745.00, which includes all Subcontractors. Costs will be billed in accordance with BaseCamp’s Standard Rate and Charge Schedule, following.
Proposed costs are based on BaseCamp’s current understanding of the proposed project, anticipated processing time, identified environmental issues and potential for project controversy. Substantial changes in the project description, delays beyond the control of BaseCamp, emergence of substantial new environmental issues, or development of hostile or persistent opposition to the project are considered cause for discussion and re-negotiation of proposed costs.
Proposed costs are based on general adherence to the above project schedule. Substantial delays in project planning or processing that are beyond the control of BaseCamp may result in the need for additional cost authorization.
1.4.B.a
Packet Pg. 160 Attachment: CEQA Services Contract for Bethany Home (3385 : Basecamp Environmental, Inc - Bethany Home) General Services Agreement between
CITY OF RIPON and BASECAMP ENVIRONMENTAL, INC. Page 11 of 11
STANDARD SCHEDULE OF RATES AND CHARGES
BASECAMP ENVIRONMENTAL, INC.
2022
HOURLY FEES FOR PERSONNEL
Principal $200
Senior Planner $165
Project Planner $145
Assistant Environmental Planner $125
Research Specialist $100
Graphics Technician, Document Processing $100
COPYING CHARGES
Charges for copying by BaseCamp Environmental will be charged as follows:
Copies (b/w) $0.15/page
Copies (color) $0.25/page
EXPENSES
Subcontractor charges and other materials and services purchased by BaseCamp in connection with services provided under this Agreement will be invoiced at actual cost plus 10%. Materials and services include but are not limited to costs for subcontractor services, travel and subsistence, insurance certificates necessitated by the job, document and map reproduction, computer time, telecommunications, out-of-house fax, rented or leased equipment, supplies, and postage and shipping expenses.
1.4.B.a
Packet Pg. 161 Attachment: CEQA Services Contract for Bethany Home (3385 : Basecamp Environmental, Inc - Bethany Home) Evans & De Shazo, Inc.
1141 Gravenstein Highway South
Sebastopol, CA 95472
707-823-7400
www.evans-deshazo.com
A PROPOSAL TO COMPLETE A
HISTORIC RESOURCE EVALUATION
FOR THE PROJECT AT 816 W MAIN
STREET, RIPON, SAN JOAQUIN
COUNTY, CALIFORNIA
PREPARED FOR:
Charlie Simpson
BaseCamp Environmental, Inc
[email protected]
PREPARED BY:
Stacey De Shazo, M.A.
Principal Architectural Historian
[email protected]
March 23, 2022
Attachment 1 1.4.B.a
Packet Pg. 162 Attachment: CEQA Services Contract for Bethany Home (3385 : Basecamp Environmental, Inc - Bethany Home) A Proposal to Complete a Historic Resource Evaluation for the Project at 816 W. Main Street. Ripon, San Joaquin County, California. Page | ii
TABLE OF CONTENTS
INTRODUCTION............................................................................................... 1 ABOUT EVANS & DE SHAZO ............................................................................. 2 PRINCIPAL ARCHITECTURAL HISTORIAN STACEY DE SHAZO, M.A........................................................................2 PROFESSIONAL REFERENCES ............................................................................ 3 REGULATORY COMPLIANCE ............................................................................. 3 CALIFORNIA ENVIRONMENTAL QUALITY ACT..................................................................................................3 SCOPE OF WORK ............................................................................................. 5 TASK 1: PROJECT MANAGEMENT.................................................................................................................5 TASK 2: LITERATURE SEARCH AND REVIEW.....................................................................................................5 TASK 3: HISTORIC ARCHITECTURAL SURVEY ...................................................................................................5 TASK 4: HISTORIC RESOURCE EVALUATION AND DPR 523 FORMS......................................................................5 PROPOSED SCHEDULE...................................................................................... 6 COSTS ESTIMATE ............................................................................................. 6 BASIS OF COST ESTIMATE ..........................................................................................................................6 ADDITIONAL DETAILS ...................................................................................... 7 INSURANCE COVERAGE ................................................................................... 7 PROJECT AUTHORIZATION............................................................................... 8
1.4.B.a
Packet Pg. 163 Attachment: CEQA Services Contract for Bethany Home (3385 : Basecamp Environmental, Inc - Bethany Home) A Proposal to Complete a Historic Resource Evaluation for 816 W Main Street, Ripon, San Joaquin County Page | 1
INTRODUCTION
Evans & De Shazo, Inc. (EDS) is pleased to provide BaseCamp Environmental, Inc. (Client) with a proposal to complete a Historic Resource Evaluation (HRE) of the property at 816 W Main Street, Ripon, San Joaquin County, California in Assessor’s Parcel Number (APN 259-18-017 (Property). The Property includes the 1924 Ripon Christian School building and associated landscape. The Property is not currently listed on the City of Ripon Historic Resources Inventory (2006), the Office of Historic Preservation (OHP) Built Environment Historic Resource Directory (BERD) for San Joaquin County, and is not listed on any other federal, state, or local historic resource list. The Property also does not appear to have been previously evaluated for listing on the California Register of Historical Resource (CRHR).
Although currently in the development phase, the proposed project consists of the potential demolition of the 1924 Ripon Christian School building (Project). As such, in accordance with the California Environmental Quality Act (CEQA), the Client requested an HRE of 1924 Ripon Christian School building and associated landscape to determine if the Property is individually eligible for listing on the CRHR and provide recommendations as warranted.
EDS has a thorough understanding of the objectives and goals of the Project and we have the experience necessary to successfully complete the HRE on time and within budget. Herein, is the scope of work (SOW), schedule, and estimated costs and fees to complete the HRE.
1.4.B.a
Packet Pg. 164 Attachment: CEQA Services Contract for Bethany Home (3385 : Basecamp Environmental, Inc - Bethany Home) A Proposal to Complete a Historic Resource Evaluation for 816 W Main Street, Ripon, San Joaquin County Page | 2
ABOUT EVANS & DE SHAZO
Evans & De Shazo, Inc. (EDS) is a certified Women Business Enterprise (WBE), Small/Micro Business Enterprise (SBE), and Disadvantaged Business Enterprise (DBE) that provides high-quality Cultural Resource Studies, Historic Architectural Studies, and Paleontological Resource Studies. EDS specializes in identifying, documenting, evaluating, and mitigating cultural resources that include prehistoric and historic archaeological resources, historic built environment resources, and paleontological resources.
EDS was founded in 2014 by Sally Evans, M.A. RPA, and Stacey De Shazo, M.A. who have a combined professional experience extending more than 22 years in the fields of Archaeology and Historic Architecture. Since 2014, EDS has completed approximately 650 projects for various local, state, and federal agencies, development, engineering, and architectural firms, non-profit organizations, and private landowners throughout California in compliance with CEQA, NEPA, and Section 106 of the National Historic Preservation Act (NHPA) regulations and guidelines. EDS' team of highly qualified cultural resource management (CRM) experts, archaeologists, architectural historians, paleontologists, project managers, and GIS specialists are highly experienced with conducting projects of varying sizes and scopes. Currently, EDS serves as the on-call firm for the City of Gilroy, East Bay Regional Park District, Sonoma County Agricultural Preservation and Open Space District, Sonoma County Regional Parks Department, Midpeninsula Regional Open Space District, City of Hayward, and the Bureau of Land Management.
PRINCIPAL ARCHITECTURAL HISTORIAN STACEY DE SHAZO, M.A.
Ms. De Shazo holds a Master of Arts in Historic Preservation from Savanah College of Art and Design (SCAD), a Bachelor of Arts from San Francisco State University (SFSU) in Anthropology, and she exceeds the Secretary of the Interior's professional qualification standards in Architectural History, and History.
Ms. De Shazo has over 21 years of experience in the survey, identification, and evaluation of cultural resources in California. Ms. De Shazo is also highly experienced in managing projects under CEQA regulations and has completed hundreds of Historic Architectural Evaluations and associated reports for projects in cities and counties throughout California. Her extensive experience in historic architecture and regulatory compliance within California, along with her education, has allowed her to become an expert and leader in the field of Historic Preservation. Ms. De Shazo served as Chair of the City of Santa Rosa's Cultural Heritage Board for 7 years (2011 – 2019) and was an Adjunct Lecturer at Sonoma State University teaching the graduate-level class Practicum in the National Register of Historic Places from 2017 to 2019.
1.4.B.a
Packet Pg. 165 Attachment: CEQA Services Contract for Bethany Home (3385 : Basecamp Environmental, Inc - Bethany Home) A Proposal to Complete a Historic Resource Evaluation for 816 W Main Street, Ripon, San Joaquin County Page | 3
PROFESSIONAL REFERENCES
Name Affiliation Title Contact Information
Maya DeRosa City of St. Helena Planning & Building
Director
(707) 968-2659
[email protected]
Debbie Pedro, AICP City of Saratoga Community
Development Director
(408) 868-1231
[email protected]
John Hanna, Esq. Hanna & Van Atta Attorney (650) 321-5700 [email protected]
REGULATORY COMPLIANCE
The HRE will be completed in compliance with CEQA regulations and guidelines.
CALIFORNIA ENVIRONMENTAL QUALITY ACT
CEQA and the Guidelines for Implementing CEQA (State CEQA Guidelines, Section 15064.5) give direction and guidance for determining the significance of impacts to historical resources. The City of Ripon is legally responsible and accountable for determining the impact of projects on historical resources.
Historical resources are aspects of the environment that require identification and assessment for potential significance under CEQA (14 CCR 15064.5 and PRC 21084.1). There are five classes of cultural resources defined by the OHP. These are:
• Building: A structure created principally to shelter or assist in carrying out any form of human activity. A “building” may also be used to refer to a historically and functionally related unit, such as a courthouse and jail or a house and barn.
• Structure: A construction made for a functional purpose rather than creating human shelter.
Examples include mines, bridges, and tunnels.
• Object: Construction primarily artistic in nature or relatively small in scale and simply constructed. It may be movable by nature or design or made for a specific setting or environment. Objects should be in a setting appropriate to their significant historic use or character. Examples include fountains, monuments, maritime resources, sculptures, and boundary markers.
• Site: The location of a significant event. A prehistoric or historic occupation or activity, or a building or structure, whether standing, ruined, or vanished, where the location itself possesses historic, cultural, or archaeological value regardless of the value of any existing building, structure, or object. A site need not be marked by physical remains if it is the location of a prehistoric or historic event and if no buildings, structures, or objects marked it at that time.
Examples include trails, designed landscapes, battlefields, habitation sites, Native American ceremonial areas, petroglyphs, and pictographs.
1.4.B.a
Packet Pg. 166 Attachment: CEQA Services Contract for Bethany Home (3385 : Basecamp Environmental, Inc - Bethany Home) A Proposal to Complete a Historic Resource Evaluation for 816 W Main Street, Ripon, San Joaquin County Page | 4 • Historic District: Unified geographic entities which contain a concentration of historic buildings, structures, or sites united historically, culturally, or architecturally.
Historical Resources
According to the California Code of Regulations Section 15064.5, historical resources include:
(1) A resource listed in or determined to be eligible by the State Historical Resources Commission for listing in the CRHR (Pub. Res. Code §5024.1, Title 14 CCR, Section 4850 et seq.). (2) A resource included in a local register of historical resources, as defined in section 5020.1(k) of the Public Resources Code or identified as significant in a historical resource survey meeting the requirements section 5024.1(g) of the Public Resources Code, shall be presumed to be historically or culturally significant. Public agencies must treat any such resource as significant unless the preponderance of the evidence demonstrates that it is not historically or culturally significant.
(3) Any object, building, structure, site, area, place, record, or manuscript which a lead agency determines to be historically significant or significant in the architectural, engineering, scientific, economic, agricultural, educational, social, political, military, or cultural annals of California may be considered to be an historical resource, provided the lead agency's determination is supported by substantial evidence in light of the whole record. Generally, a resource shall be considered by the lead agency to be “historically significant” if the resource meets the criteria for listing on the California Register of Historical Resources (Pub. Res. Code, § 5024.1, Title 14 CCR, Section 4852), including the following:
(A) Is associated with events that have made a significant contribution to the broad patterns of California's history and cultural heritage;
(B) Is associated with the lives of persons important in our past; (C) Embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of an important creative individual, or possesses high artistic values; or,
(D) Has yielded, or may be likely to yield, information important in prehistory or history. (4) The fact that a resource is not listed in or determined to be eligible for listing in the California Register of Historical Resources, not included in a local register of historical resources (pursuant to section 5020.1(k) of the Public Resources Code), or identified in a historical resources survey (meeting the criteria in section 5024.1(g) of the Public Resources Code) does not preclude a lead agency from determining that the resource may be a historical resource as defined in Public Resources Code sections 5020.1(j) or 5024.1.
1.4.B.a
Packet Pg. 167 Attachment: CEQA Services Contract for Bethany Home (3385 : Basecamp Environmental, Inc - Bethany Home) A Proposal to Complete a Historic Resource Evaluation for 816 W Main Street, Ripon, San Joaquin County Page | 5
SCOPE OF WORK
In accordance with the CEQA regulations and guidelines regarding historical resources, the proposed SOW to complete the HRE includes the following tasks.
TASK 1: PROJECT MANAGEMENT
A Project Manager will be assigned to be the primary contact for the Client, manage the completion of all tasks, perform contract administration, planning, scheduling, and budgeting duties, and ensure the HRE is completed on time and within budget.
TASK 2: LITERATURE SEARCH AND REVIEW
EDS will be conducted a record search at the Central California Information Center (CCIC) of the California Historical Resources Information System (CHRIS) located in Sacramento, California, to obtain any primary records and review previous cultural resource inventories associated with the Property. EDS will also conduct a literature search at local repositories that may include the San Joaquin County Assessor/Recorder Office and the Ripon Historical Society. In addition, EDS will review documents and digital files available at EDS, as well as various online sources. The results of the literature search and review will ensure a thorough understanding of the history of the Property and surrounding area that will help facilitate the development of appropriate contexts in which to evaluate the historical significance of the 1924 Ripon Christian School building and associated landscape.
TASK 3: HISTORIC ARCHITECTURAL SURVEY
A Secretary of Interior qualified Architectural Historian will conduct an intensive level historic architectural survey of the Property that includes the 1924 Ripon Christian School building and associated landscape, which will be photographed, and a physical architectural description and identification of any architectural styles will be completed.
TASK 4: HISTORIC RESOURCE EVALUATION AND DPR 523 FORMS
An HRE report will be prepared that will include a historical context for the Property and vicinity, a detailed evaluation of significance regarding the eligibility of the 1924 Ripon Christian School building, and associated landscape for listing on the CRHR. EDS will also complete the “Historical Resource Determination Information Packet”, as required by the city. Deliverables will include a draft report, a final report, “Historical Resource Determination Information Packet”, and Department of Parks and Recreation (DPR) 523 forms. The final HRE report and updated DPR 523 forms will be submitted to the CCIC for incorporation into the CHRIS.
Task 4a. Map Preparation
A Geographic Information System (GIS) Specialist will prepare maps for the report and DPR 523 forms that will include a Property location map and a resource location map.
1.4.B.a
Packet Pg. 168 Attachment: CEQA Services Contract for Bethany Home (3385 : Basecamp Environmental, Inc - Bethany Home) A Proposal to Complete a Historic Resource Evaluation for 816 W Main Street, Ripon, San Joaquin County Page | 6 Task 4B. Document Review
EDS’ Technical Editor will provide document review for quality assurance/quality control (QA/QC)
PROPOSED SCHEDULE
EDS can complete the HRE within 25 business days. Based on our current availability calendar, EDS is prepared to begin the HRE on March 28, 2022, with your notice to proceed (NTP) by March 25, 2022.
However, if the NTP is provided after March 25, 2022, please contact EDS for an updated start date, which will be based on EDS’s current availability calendar.
COSTS ESTIMATE
The following estimated costs are based on the proposed SOW is provided in the above section.
BASIS OF COST ESTIMATE
Task 1: Project Management
Staff Position and Rate: Project Manager ($140.00/hour) Time for Completion: 2.0 hour
Estimated Cost: $280.00
Task 2: Literature Search and Review
Staff Position and Rate: Principal Architectural Historian ($150.00/hour) Time for Completion: 12.0 hours
Estimated Cost: $1,800.00
Task 3: Historic Architectural Survey
Staff Position and Rate: Principal Architectural Historian ($150.00/hour) Time for Completion: 5.0 hours
1 Estimated Cost: $750.00
Task 4: Historic Resource Evaluation Report, “Historical Resource Determination Information Packet and DPR 523 Forms
Staff Position and Rate: Principal Architectural Historian ($150.00/hour) Time for Completion: 12.0 Hours
Estimated Cost: $1,800.00
4a. GIS/Mapping
Staff Position and Rate: GIS Specialist ($95.00/hour)
Time for Completion: 1.0 hour
Estimated Cost: $95.00
1 Includes travel time.
1.4.B.a
Packet Pg. 169 Attachment: CEQA Services Contract for Bethany Home (3385 : Basecamp Environmental, Inc - Bethany Home) A Proposal to Complete a Historic Resource Evaluation for 816 W Main Street, Ripon, San Joaquin County Page | 7 4b. Internal Review
Staff Position and Rate: Technical Editor ($90.00/hour) Time for Completion: 2.0 hours
Estimated Cost: $180.00
Estimated Total Labor Cost: $4,905.00
General and Administrative Fee
(Rate: 12% of Labor Cost) $588.60
Direct Costs
2 CCIC $150.00
Mileage (GSA rates) $100.00
Estimated Total Project Cost: $5,743.60
ADDITIONAL DETAILS
Amendments
EDS does not anticipate any changes in the SOW, schedule, or cost to complete the HRE; however, if there are any unforeseen changes to the SOW, schedule, or cost, the EDS Project Manager will immediately contact the client for authorization and will not proceed until written authorization is obtained.
Response to Report Comments
It is possible that there will be comments other than those from the client pertaining to the draft or final report that will need to be addressed directly by EDS Principal Architectural Historian. As such, EDS is prepared to provide written responses to minor comments at no additional cost to the client. However, if more extensive responses to comments are required, a separate cost estimate for this additional SOW will be prepared.
Insurance Coverage
EDS maintains a $4,000,000.00 General Aggregate Liability policy, with coverage to $2,000,000.00 per occurrence that includes full commercial coverage for all scheduled, hired, and non-owned vehicles operated by any of our members and staff. We also maintain a Professional Liability policy and Worker's Compensation insurance. Certificate of insurances can be issued directly from our carrier if required. If specific endorsement language is required in any coverage, appropriate arrangements can be made for its inclusion in the certificate of insurance. Additional endorsement cost is excluded from the basic cost estimate provided below.
Payment Terms
In accordance with the Costs Estimate, or unless otherwise agreed to by the Parties in writing, payment 2 Estimated Direct Costs will be billed at actual costs supported by receipts.
1.4.B.a
Packet Pg. 170 Attachment: CEQA Services Contract for Bethany Home (3385 : Basecamp Environmental, Inc - Bethany Home) A Proposal to Complete a Historic Resource Evaluation for 816 W Main Street, Ripon, San Joaquin County Page | 8 is due within ten (10) days of the date provided on the EDS invoice.
PROJECT AUTHORIZATION
If this proposal correctly sets forth your needs, please sign and date below and email the signed copy to Stacey De Shazo at [email protected].
READ, APPROVED, AND ACCEPTED BY:
______________________________________, ________________________ , _______________ Name Title Date
1.4.B.a
Packet Pg. 171 Attachment: CEQA Services Contract for Bethany Home (3385 : Basecamp Environmental, Inc - Bethany Home) A Proposal to Complete a Historic Resource Evaluation for 816 W Main Street, Ripon, San Joaquin County Page | 9
FEE SCHEDULE
STAFF POSITIONS/HOURLY RATES
Historic Preservation Specialist ............................................................................... $200.00/hour Cultural Resource Specialist .................................................................................... $200.00/hour Project Manager..................................................................................................... $140.00/hour Principal Architectural Historian.............................................................................. $150.00/hour Architectural Historian............................................................................................ $130.00/hour Principal Archaeologist............................................................................................ $150.00/hour Senior Archaeologist............................................................................................... $130.00/hour Archaeologist.......................................................................................................... $95.00/hour Archaeological Monitor........................................................................................... $90.00/hour Archaeological Field Technician............................................................................... $75.00/hour Historian/Researcher.............................................................................................. $90.00/hour Archaeological Laboratory Analyst .......................................................................... $85.00/hour Technical Editor...................................................................................................... $90.00/hour Geographic Information System (GIS) Specialist ...................................................... $95.00/hour Oral Historian/Ethnographer................................................................................... $150.00/hour Paleontologist......................................................................................................... $150.00/hour Bioarchaeologist / Osteologist................................................................................. $150.00/hour Zooarchaeologist (Faunal Analyst)........................................................................... $150.00/hour Geoarchaeologist.................................................................................................... $150.00/hour
DIRECT COSTS
General & Administrative Fees................................................................................ 12% Expedite Fee........................................................................................................... 25% Travel/Per Diem...................................................................................................... 2022 GSA Rates Equipment.............................................................................................................. Billable based on specialized needs; otherwise,
inclusive
1.4.B.a
Packet Pg. 172 Attachment: CEQA Services Contract for Bethany Home (3385 : Basecamp Environmental, Inc - Bethany Home) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Ken Zuidervaart, Planning Director
Date: 04/12/2022
Subject: Basecamp Environmental, Inc - Senior Center
RECOMMENDED ACTION: Approve and authorize the Mayor to sign the agreement with BaseCamp Environmental, Inc. to prepare NEPA compliance documents for the Ripon Senior Center Retrofit project (funding source: CDBG funds).
BACKGROUND: For several years now the City of Ripon has been earmarking CDBG funds towards a retrofit project at our Senior Center. The project includes a covered outdoor patio/seating area, along with a façade improvement for the front of the existing Senior Center.
Because the project is using CDBG funds for the project, which come from HUD (federal funding source), the project must comply with the National Environmental Policy Act and go through a NEPA assessment. In order to cover NEPA compliance for the project Staff reached out to BaseCamp Environmental Inc. to provide those services for this project. BaseCamp Environmental has assisted the City with several other projects requiring NEPA compliance and is very qualified to perform this service. Staff is recommending that we contract with BaseCamp to provide our NEPA clearance for this project.
FISCAL IMPACT: The fiscal impact to prepare the NEPA documents for the Ripon Senior Center Retrofit project will be covered by the City of Ripon’s CDBG funds for that project.
Attachments:
1. NEPA Services Contract for the Ripon Senior Center
1.4.D
Packet Pg. 173
GENERAL SERVICES AGREEMENT BETWEEN
THE CITY OF RIPON AND
BASECAMP ENVIRONMENTAL, INC
(RIPON SENIOR CENTER RETROFIT PROJECT)
This Agreement for General Services (“Agreement”) is entered into on April 12, 2022, (the “Effective Date”) between the City of Ripon (“City”) and BaseCamp Environmental, Inc. (“Consultant”), (together sometimes referred to as the “Parties”).
Section 1. SERVICES. In accordance with the terms and conditions set forth in this Agreement, Consultant agrees to perform all services described in the Consultant’s Scope of Work attached hereto as Exhibit “A”. In the event of a conflict in or inconsistency between the terms of this Agreement and said scope of services, this Agreement shall prevail.
1.1 Term of Services. This Agreement shall begin upon signature by all Parties and shall end when Consultant completes the work described in said scope of work,, or no later than two (2) years from the date this Agreement was signed by City, which ever is longer, unless the term of the Agreement is otherwise terminated or modified, as provided for herein.
1.2 Standard of Performance. Consultant shall diligently perform all services required in connection with this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services in connection with this Agreement.
1.4 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant. In the event of termination, Consultant shall be entitled to compensation for services satisfactorily completed as of the date that written notice of termination is received by consultant; City, however, may condition payment of such compensation upon Consultant delivering to City documents and records identified in Section 8.1 of this Agreement.
Section 2. COMPENSATION. City hereby agrees to pay Consultant an amount NOT TO EXCEED FIVE THOUSAND Dollars ($5,000) as set forth in Exhibit “A” section 4.0 (proposed costs) for all work described within the “Scope of Work” and made a part of this Agreement.
2.1 Invoices. Consultant shall submit invoices once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date.
2.2 Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred.
1.4.D.a
Packet Pg. 174 Attachment: NEPA Services Contract for the Ripon Senior Center (3386 : Basecamp Environmental, Inc - Senior Center) General Services Agreement between
CITY OF RIPON and BASECAMP ENVIRONMENTAL, INC. Page 2 of 9
2.3 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.
Section 3. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, shall procure the types and amounts of insurance listed below for the period covered by the Agreement.
3.1 Workers’ Compensation. If Consultant employs any person, Consultant shall maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident.
3.2 Commercial General and Automobile Liability Insurance. Consultant shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non-owned automobiles. At the sole option of the City, the City shall be named as an additional insured and insurance shall provide primary coverage with respect to the City.
3.3 All Policies Requirements.
3.3.1 Verification of Coverage. Prior to beginning any work under this Agreement, Consultant shall, at the sole option of the City, provide City with (1) certified Certification of Insurance that demonstrates compliance with all applicable insurance provisions contained herein; (2) certified policy endorsements to the general liability policy adding the City of Ripon as an Additional Insured and declaring such insurance primary in regard to work performed pursuant to this Agreement; or (3) upon request by the City, complete certified copies of all policies and/or complete certified copies of all endorsements that demonstrate compliance with this Section 4
3.3.2 Notice of Reduction in or Cancellation of Coverage. A copy of the cancellation provisions must be attached to all insurance obtained in accordance with this Agreement.
1.4.D.a
Packet Pg. 175 Attachment: NEPA Services Contract for the Ripon Senior Center (3386 : Basecamp Environmental, Inc - Senior Center) General Services Agreement between
CITY OF RIPON and BASECAMP ENVIRONMENTAL, INC. Page 3 of 9 Section 4. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES.
4.1 Consultant shall to the fullest extent allowed by law, with respect to all services performed in connection with this Agreement, indemnify, defend and hold harmless the City and its officials, officers, employees, agents and volunteers from and against any and all claims that arise out of, pertain to or relate to the negligence, recklessness or willful misconduct of the Consultant. Consultant will bear all losses, costs, damages, expense and liability of every kind, nature and description that arise out of, pertain to, or relate to such Claims, whether directly or indirectly (“Liabilities”). Such obligations to defend, hold harmless and indemnity the City shall not apply to the extent that such Liabilities are caused by the sole negligence, recklessness, or willful misconduct of the City.
Section 5. STATUS OF CONSULTANT.
5.1 Independent Consultant. At all times during the term of this Agreement, Consultant shall be an independent Consultant and shall not be an employee of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent.
Section 6. LEGAL REQUIREMENTS.
6.1 Governing Law. The laws of the State of California shall govern this Agreement.
6.2 Compliance with Applicable Laws. Consultant and any sub-Consultants shall comply with all laws applicable to the performance of the work in connection with this Agreement.
6.3 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any sub-Consultants have all licenses, permits, qualifications, and approvals of whatsoever nature, that are legally required to practice their respective professions.
6.4 Nondiscrimination and Equal Opportunity. In compliance with federal, state and local laws, Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, sub-Consultant, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement.
6.5 Work Requiring Payment of Prevailing Wages. In accordance with California Labor Code Section 1771, not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which these services are to be performed, and not less than the general prevailing rate of per diem wages for
1.4.D.a
Packet Pg. 176 Attachment: NEPA Services Contract for the Ripon Senior Center (3386 : Basecamp Environmental, Inc - Senior Center) General Services Agreement between
CITY OF RIPON and BASECAMP ENVIRONMENTAL, INC. Page 4 of 9 holiday and overtime work fixed as provided in the California Labor Code shall be paid to all workers engaged in performing the services under this Agreement.
Section 7. MODIFICATION.
7.1 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.
7.2 Assignment and Subcontracting. Consultant may not assign this Agreement or any interest therein without the prior written approval of the City. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the sub-Consultants noted in the proposal, without prior written approval of the City.
7.3 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement.
7.4 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:
7.4.1 Immediately terminate the Agreement;
7.4.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant in accordance with this Agreement;
7.4.3 Retain a different Consultant to complete the work described in said scope of work not finished by Consultant; or
7.4.4 Charge Consultant for City's excess cost of completion of the unfinished work described in Exhibit "A", if any, for material breach of contract by Consultant. City's excess costs shall be reimbursed by Consultant where City's reasonable cost of completion paid to another qualified new consultant exceeds the amount City would have paid to Consultant pursuant to Section 2 absent the material breach; provided, however that any such excess cost reimbursement shall not exceed 25% of Consultant's quoted price for any unfinished task. Thus, by way of example, if following a material breach by Consultant a specific task which is budgeted at $10,000 has not commenced or adequately completed, and City must retain another new qualified consultant to complete that specific task Consultant would be responsible to reimburse City in the amount of up to $2,500 (25% of the Consultant’s $10,000 quoted price for the subject task). By way of further example, if the Consultant’s cost of completion of that specific task is $14,000, Consultant would be responsible to
1.4.D.a
Packet Pg. 177 Attachment: NEPA Services Contract for the Ripon Senior Center (3386 : Basecamp Environmental, Inc - Senior Center) General Services Agreement between
CITY OF RIPON and BASECAMP ENVIRONMENTAL, INC. Page 5 of 9 reimburse City in the amount of up to $3,500 (25% of the Consultant’s $14,000 quoted price for the subject task).
Section 8. KEEPING AND STATUS OF RECORDS.
8.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains in accordance with this Agreement and that relate to the matters covered under the terms of this Agreement shall be the property of the City.
8.2 Consultant’s Books and Records. Consultant shall maintain any and all records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement.
8.3 Confidential Information and Disclosure. During the term of this Agreement, either party (the "Disclosing Party") may disclose confidential, proprietary or trade secret information (the "Information"), to the other party (the "Receiving Party"). The Receiving Party shall hold the Disclosing Party's Information in confidence and shall take all reasonable steps to prevent any unauthorized possession, use, copying, transfer or disclosure of such Information. Consultant understands that the City is a public entity and is subject to the laws that may compel it to disclose information about Consultant’s business.
Section 9 MISCELLANEOUS PROVISIONS.
9.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.
9.2 Venue. In the event that either party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of San Joaquin or in the United States District Court for the Eastern District of California.
9.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect.
1.4.D.a
Packet Pg. 178 Attachment: NEPA Services Contract for the Ripon Senior Center (3386 : Basecamp Environmental, Inc - Senior Center) General Services Agreement between
CITY OF RIPON and BASECAMP ENVIRONMENTAL, INC. Page 6 of 9
9.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.
9.5 Contract Administration. This Agreement shall be administered by Ken Zuidervaart, who shall act as the City’s representative. All correspondence shall be directed to or through the representative.
9.6 Notices. Any written notice to Consultant shall be sent to:
Charlie Simpson
BaseCamp Environmental, Inc.
802 West Lodi Avenue
Lodi, CA 95240
Any written notice to the City shall be sent to:
Ken Zuidervaart
Community Development Director
259 N. Wilma Avenue
Ripon, CA. 95366
9.7 Integration; Incorporation. This Agreement, including all the exhibits attached hereto, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. All Exhibits attached hereto are incorporated by reference herein.
9.8 Alternative Dispute Resolution. If any dispute arises between the Parties that cannot be settled after engaging in good faith negotiations, City and Consultant agree to resolve the dispute in accordance with the following:
Each party will designate a senior management or executive level representative to negotiate the dispute. Through good faith negotiations, the representatives will attempt to resolve the dispute by any means within their authority. If dispute remains unresolved after fifteen (15) days of good faith negotiations, the Parties shall attempt to resolve the disagreement by mediation through a disinterested third person as mediator selected by both Parties. Mediation will begin within thirty (30) days of the selection of this disinterested third party, and will end fifteen (15) days after commencement. The Parties shall equally bear the costs of any third party in any alternative dispute resolution process.
The alternative dispute resolution process is a material condition to this Agreement and must be exhausted as an administrative remedy prior to either party initiating legal action. This alternative dispute resolution process is not
1.4.D.a
Packet Pg. 179 Attachment: NEPA Services Contract for the Ripon Senior Center (3386 : Basecamp Environmental, Inc - Senior Center) General Services Agreement between
CITY OF RIPON and BASECAMP ENVIRONMENTAL, INC. Page 7 of 9 intended to nor shall be construed to change the time periods for filing a claim or action specified by Government Code Section 900, et. seq.
9.9 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.
The Parties have executed this Agreement as of the date signed by the City.
CITY OF RIPON CONSULTANT
____________________________ ______________________________ Dean Uecker, Mayor Charlie Simpson,
BaseCamp Environmental, Inc.
Attest:
__________________________
Lisa Roos, City Clerk
Approved as to Form:
____________________________
Thomas Terpstra, City Attorney
1.4.D.a
Packet Pg. 180 Attachment: NEPA Services Contract for the Ripon Senior Center (3386 : Basecamp Environmental, Inc - Senior Center) General Services Agreement between
CITY OF RIPON and BASECAMP ENVIRONMENTAL, INC. Page 8 of 9 Exhibit “A”
SCOPE OF WORK, SCHEDULE AND COSTS
PREPARATION OF
NEPA CATEGORICAL EXCLUSION DOCUMENTS
FOR THE RIPON SENIOR CENTER PROJECT
The City of Ripon proposes the Senior Center Retrofit/Rehab project, which would consist of an outdoor dining area including a shade structure, stucco fencing, lighting, ceiling fans, etc. The project would also include facade improvements to the building including new door and windows across the building frontage.
The project would be constructed using federal funding provided by HUD through the Community Development Block Grant program. NEPA clearance is needed and is assumed to be provided through the HUD environmental program. HUD environmental guidelines indicate that the project is eligible to be Categorically Excluded under Section 58.35(a) and could be converted to “Exempt,” provided that the project is in full compliance with the Section 58.5 and 58.6 statutory requirements.
BaseCamp will prepare the required Statutory Checklist and Determination of Exemption Form for a fee of $5,000.00. The City will be responsible for obtaining the signature of the Certifying Officer and conduct of any public review that may be necessary.
1.4.D.a
Packet Pg. 181 Attachment: NEPA Services Contract for the Ripon Senior Center (3386 : Basecamp Environmental, Inc - Senior Center) General Services Agreement between
CITY OF RIPON and BASECAMP ENVIRONMENTAL, INC. Page 9 of 9
STANDARD SCHEDULE OF RATES AND CHARGES
BASECAMP ENVIRONMENTAL, INC.
2022
HOURLY FEES FOR PERSONNEL
Principal $200
Senior Planner $165
Project Planner $145
Assistant Environmental Planner $125
Research Specialist $100
Graphics Technician, Document Processing $100
COPYING CHARGES
Charges for copying by BaseCamp Environmental will be charged as follows:
Copies (b/w) $0.15/page
Copies (color) $0.25/page
EXPENSES
Subcontractor charges and other materials and services purchased by BaseCamp in connection with services provided under this Agreement will be invoiced at actual cost plus 10%. Materials and services include but are not limited to costs for subcontractor services, travel and subsistence, insurance certificates necessitated by the job, document and map reproduction, computer time, telecommunications, out-of-house fax, rented or leased equipment, supplies, and postage and shipping expenses.
1.4.D.a
Packet Pg. 182 Attachment: NEPA Services Contract for the Ripon Senior Center (3386 : Basecamp Environmental, Inc - Senior Center) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Ed Ormonde, Chief of Police
Date: 04/12/2022
Subject: Training Donation
RECOMMENDED ACTION:
Accept the donation of $2,085.87 from Rick and Valerie Van for the Ripon Police Department staff to attend wellness training from Dr. Gilmartin.
BACKGROUND:
Due to the nature of police work, law enforcement personnel are at significant risk of wellness issues such as PTSD, depression, and anxiety. Dr. Gilmartin, an expert in law enforcement and public safety related behavioral health issues, provides training to help police department staff to learn and apply practical and preventative strategies to cope with the daily challenges of policing.
Rick and Valerie Van Unen have made monetary donations to the police department for Dr.
Gilmartin to travel to Ripon and provide wellness training to the City of Ripon police department staff.
This training will not impact the department’s patrol or dispatch coverage, as the department will ensure patrol staffing is maintained during the training.
FISCAL IMPACT: The cost to the City’s General Fund did not exceed $7,200 for the amount of overtime for staff to attend or cover shifts.
Attachments:
1. Van Unen Donation Proposal 4-2022
1.4.E
Packet Pg. 183
1.4.E.a
Packet Pg. 184
Attachment: Van Unen Donation Proposal 4-2022 (3387 : Training Donation) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Sarah Collins, Senior Civil Engineer
Date: 04/12/2022
Subject: Parallel Avenue Self-Storage PIA
RECOMMENDED ACTION
Approve the Project Improvement Agreement (PIA) associated with the Parallel Avenue SelfStorage Project between JKB Living, Inc. and the City of Ripon, and authorize the Mayor to sign for recording.
BACKGROUND
Attached is the Project Improvement Agreement (PIA) for the Parallel Avenue Self-Storage Project between JKB Living, Inc. (“Developer” and “Owner”) and the CITY OF RIPON, a Municipal Corporation (“City”). It is made with respect to certain real property (the “Property”) owned by Owner, located at 700 S. Parallel Avenue (APN 261-160-10 and APN 261-160-11) The City has received the required submittals and development fees for the improvements.
DISCUSSION/ANALYSIS
The following improvements are included in the attached Project Improvement Agreement (PIA):
Asphalt Paving, Curb, Gutter and Sidewalk
(2) Handicap Ramps
Cape Sealing
Striping, including a Class II Bike Path
(2) Street Lights
Undergrounding of Utility Lines across project frontage
FISCAL IMPACT
None at this time.
Attachments:
1.4.F
Packet Pg. 185
1. PIA_Parallel Avenue Self-Storage
2. Exhibit A_Conditions of Approval
3. Exhibit B_Engineer's Estimate
1.4.F
Packet Pg. 186
1.4.F.a
Packet Pg. 187
Attachment: PIA_Parallel Avenue Self-Storage (3234 : Parallel Avenue Self-Storage PIA)
1.4.F.a
Packet Pg. 188
Attachment: PIA_Parallel Avenue Self-Storage (3234 : Parallel Avenue Self-Storage PIA)
1.4.F.a
Packet Pg. 189
Attachment: PIA_Parallel Avenue Self-Storage (3234 : Parallel Avenue Self-Storage PIA)
1.4.F.a
Packet Pg. 190
Attachment: PIA_Parallel Avenue Self-Storage (3234 : Parallel Avenue Self-Storage PIA)
1.4.F.a
Packet Pg. 191
Attachment: PIA_Parallel Avenue Self-Storage (3234 : Parallel Avenue Self-Storage PIA)
DEPARTMENTS OF PLANNING
and ECONOMIC DEVELOPMENT
July 21, 2021
Benchmark Engineering, Inc.
915 17th Street
Modesto, CA 95354
Re: Major Site Review SR21-36 – Ripon Parallel Self-Storage Dear Sirs;
The City of Ripon Planning Commission on July 1, 2021 took the following action on your application:
Motion to approve Major Site Plan Permit (SR21-36) Ripon Parallel Self-Storage, based on the findings and subject to the conditions of the staff report with the added condition that the applicant work with staff to relocate the trash enclosure away from the masonry wall. The Planning Commission also adopts the Negative Declaration (PEA21-06) for the project.
RESULT: ADOPTED (UNANIMOUS)
MOVER: Debra Van Essen, Planning Commissioner
SECONDER: Gary Barton, Planning Commissioner
AYES: Saljian, Barton, West, Van Essen, Collins
Findings:
1. The proposed use is consistent with the goals, policies, standards, and maps of the General Plan, any applicable Master Plan, Specific Plan, Special Purpose Plan, and any other applicable plan adopted by the City.
1.4.F.b
Packet Pg. 192 Attachment: Exhibit A_Conditions of Approval (3234 : Parallel Avenue Self-Storage PIA)
2. Adequate utilities, roadway improvements, sanitation, water supply, drainage, and other necessary facilities have been provided, and the proposed improvements are properly related to existing and proposed roadways.
3. The site is physically suitable for the type of development and for the intensity of development.
4. Issuance of the permit will not be significantly detrimental to the public health, safety, or welfare, or be injurious to the property or improvements of adjacent properties.
5. The use is compatible with adjoining land uses.
6. The use is consistent with the zone district in which it is located.
Conditions:
Building Department Todd Hatch (209) 599-0284
1. Demolition, construction and placement of all structures on the site will be as approved and in compliance with all applicable building, electrical, plumbing codes, and that any changes to the plans, as approved, will be submitted to the Planning Department for review.
2. Proponent shall submit appropriate building plans and obtain all necessary building permits for any and all construction on site.
3. Proponent shall provide and install all necessary water meters and backflow prevention devices per City of Ripon Standard Specifications and Standard Details.
4. Proponent shall be required to provide an ADA path from the facilities to the public right-of-way pursuant to the California Building Code.
5. Proponent shall not receive a final for the project until the lot merger and appropriate dedications for the project have been completed.
Engineering Department Elizabeth Quilici (209) 599-0236
6. Proponent shall enter into a Project Improvement Agreement (PIA) with the City of Ripon Engineering Department. The PIA will incorporate all right-ofway and public utility easements, improvement security, plan check and oversight fees, including general items required by the City. The PIA shall be in place prior to improvement plan review.
1.4.F.b
Packet Pg. 193 Attachment: Exhibit A_Conditions of Approval (3234 : Parallel Avenue Self-Storage PIA)
7. Proponent shall submit all site improvement plans to the City Engineering Department for review and approval prior to starting the work. All improvements shall be constructed to the latest City of Ripon Standards and City Master Plans in effect at the time of construction plan approval. The General Contractor shall obtain an encroachment permit through the Engineering Department prior to starting any work within the City right-ofway.
8. Detailed landscape and irrigation plans for on-site landscape improvements shall be submitted to the City Engineer, Public Works Director and Director of Planning for review and approval. Landscaping and irrigation shall comply with the provisions of Ripon Municipal Code Chapter 13.06 (Water Efficient Landscape), where applicable, a non-potable service will be required.
Developer shall utilize non-potable water for on-site irrigation.
9. Proponent shall develop the site in accordance with the current version of the City of Ripon Storm Water Development Standards and submit the necessary documentation to the Engineering Department. The City will charge associated fees for each Post-Construction Storm Water Development Standards review.
Link to Storm Water Development Standards, bottom right hand side of page http://www.cityofripon.org/city_hall/departments/engineering Media filters are not allowed in the City and shall not be installed. Drywells are not allowed within San Joaquin County limits.
10. Contractor performing work shall complete and submit an Erosion and Sediment Control Plan to the Engineering Department prior to beginning the work unless required to complete a Storm Water Pollution Prevention Plan per the Contractor General Permit with the State.
11. Proponent shall comply with the City Survey Monument Preservation Policy.
12. Proponent shall provide the following necessary improvements upon development of the project:
a. Proponent shall dedicate a 10’0” PUE along all property frontages (Parallel Avenue and Reynolds Drive)
b. Proponent shall dedicate and improve right-of-way for the full width of Parallel Avenue (50’-0”) and Reynolds Drive (60’-0”), such improvements shall include but not be limited to the following:
i. Installation of necessary asphalt paving, curb, gutter and sidewalk along all street frontages and installation of two handicap ramps for the corner of Parallel Avenue and Reynolds Drive to the Bike Bridge access point. Location of ramps shall be as approved by the City Engineer.
1.4.F.b
Packet Pg. 194 Attachment: Exhibit A_Conditions of Approval (3234 : Parallel Avenue Self-Storage PIA) ii. Cape sealing the entire street along all street frontages as approved by the City Engineer.
iii. Installation of all necessary striping along Parallel Avenue and Reynolds Drive. Such striping shall include a Class II bike path on both sides of Parallel Avenue. Such required striping shall be as approved by the City Engineer.
iv. Installation of two streetlights at locations to be approved by the City Engineer.
v. Undergrounding of all utility lines across the project frontage as approved by the City Engineer.
13. Proponent shall prepare and deliver a copy of the record drawings to the City Engineer prior to final acceptance of the improvements. The drawings will be an electronic version in AutoCAD and PDF formats.
14. Proponent shall design and construct a trash enclosure in accordance with City of Ripon Standard Specifications and Standard Details and shall be required to be covered with a roof structure to comply with storm water requirements. Such trash enclosure shall be designed to match the architecture of the main buildings on-site. Proponent shall provide a detailed plan for the trash enclosure to the Engineering Department and Planning Department for review and approval of the final design.
Planning Department Ken Zuidervaart (209) 599-0222
15. Any signage for the facility will be under a separate permit and in accordance with local regulations.
16. Proponent shall provide heavy landscaping along Parallel Avenue to effectively buffer the self-storage facility from the right-of-way because of the reduced setback. Such landscaping plans, depicting the buffer landscape zone shall be submitted to the Planning Director for final approval prior to installation.
17. Proponent shall ensure all lighting on-site will be directed away from any residential units adjacent to the north side of the site. All lighting on-site shall comply with the City of Ripon’s Municipal Code pertaining to lighting and glare.
18. Proponent agrees that the perimeter fencing around the site shall be wrought iron fencing as approved by the Planning Director.
19. Proponent shall ensure that the fence along the northern boundary of the project (adjacent to the residential subdivision) meets the eight-foot requirements pursuant to section 16.24.030 of the Ripon Municipal Code.
1.4.F.b
Packet Pg. 195 Attachment: Exhibit A_Conditions of Approval (3234 : Parallel Avenue Self-Storage PIA)
20. Proponent shall merge the two lots (261-160-10 and 261-160-11) prior to receiving a final for the project.
Ripon Consolidated Fie Department – Dennis Bitters (209) 599-4209
21. Proponent shall comply with the standard conditions of the Ripon Consolidated Fire District, including but not limited to providing ‘knox box’ facilities (grand master keyed for all facilities), on-site hydrants, fire sprinklers for the buildings with an OSY assembly, separate control room for sprinkler controls, eight inch crash bollards, etc.
22. Proponent shall provide civil drawings (on-site improvement plans for hydrant placement, emergency accessibility, fire lane markings, etc.) to the Ripon Consolidated Fire Department for review and approval.
23. Proponent shall provide an emergency access driveway and gate along Reynolds Drive. Such design shall include appropriate signage and/or red curbing. Design of such emergency entrance and gate shall be as approved by the Fire Chief.
24. Proponent shall install two off-site fire hydrants at locations as approved by the Fire Chief.
Ripon Police Department – Ed Ormonde (209) 599-0259
25. Proponent shall provide a detailed lighting plan to the Chief of Police and the Planning Department for review and approval. Plan shall depict adequate lighting around the outside of the facility and site for security purposes. The lighting plan shall also include appropriate shielding as necessary in order to comply with the Ripon Municipal Code Chapter 16.156 pertaining to Lighting and Glare.
26. Proponent shall provide and install “No Parking” signs along Parallel Avenue at locations and quantities as approved by the Chief of Police.
Miscellaneous
27. Comply with the Conditions as necessary in the attached letter dated April 27, 2021 from Pacific Gas and Electric Company.
28. Comply with the conditions as necessary in the attached letter dated May 12, 2021 from Modesto Irrigation District.
1.4.F.b
Packet Pg. 196 Attachment: Exhibit A_Conditions of Approval (3234 : Parallel Avenue Self-Storage PIA)
29. Comply with the conditions in the attached letter dated April 26, 2021 from the San Joaquin County Multi-Species Habitat Conservation & Open Space Plan.
30. Comply with the conditions as necessary in the attached letter dated May 20, 2021 from South San Joaquin Irrigation District.
Added Condition
31. The applicant will work with staff to relocate the trash enclosure away from the masonry wall.
Environmental Analysis:
In accordance with the California Environmental Quality Act and the Guidelines, a Negative Declaration (PEA21-06) has been prepared for this project.
Sincerely,
Mitzi Johnston
Planning staff
Cc: Ken Zuidervaart, Director of Planning and Building
Elizabeth Quilici, Civil Engineering Supervisor
Ed Ormonde, Police Chief
Dennis Bitters, Fire Chief
Todd Hatch, Building Official
Roman Acosta, JB Anderson Land Use Planning
John Mark Co.
1.4.F.b
Packet Pg. 197 Attachment: Exhibit A_Conditions of Approval (3234 : Parallel Avenue Self-Storage PIA) F:\USERS\PLAN2\Fire Dept\General Requirements 11-16.doc 1 of 3
RIPON FIRE DISTRICT
Standard Specifications
For: General Conditions for Development
Date: 11-06-16
Supersedes: 02-01-08
Purpose: To provide standard conditions for approval of projects within the jurisdiction of the Ripon Fire District. The conditions listed in this document are not intended to be all-inclusive, and the District may impose additional conditions or requirements prior to approval. Projects are required to be constructed in accordance with any and all applicable local, state and federal laws and regulations.
FIRE DEPARTMENT ACCESS
All designated fire access routes and lanes shall be in accordance with the currently adopted codes, and as required by the District. Fire lanes will be marked in accordance with District specifications and approved by the District prior to installation. All gates located on fire access route shall be provided with means for entry as approved by the District.
One or more Knox Key Boxes shall be installed at a location approved by the District.
PREMISES IDENTIFICATION
All buildings shall be provided with approved street address/suite numbers, plainly visible and legible from the street. Where a building is set back from the street or road fronting the property, and whenever an addresses may not be clearly identifiable due to distance from the street or roadway, landscape, architectural appendages or other obstructions, address posting shall be required both at the street driveway serving the building(s) and on the building(s).
Size and Height
Determined by distance to location of address as posted, measured from curb. 25 Feet 4 inch
26-40 Feet 6 inch
41-55 Feet 9 inch
Over 55 Feet 12 inch
Numbers shall be a minimum of a ¾” stroke and shall contrast with their background.
Rear of Buildings
Any business or apartment building which affords vehicular access to the rear through a driveway, alley way or parking lot, shall also display approved identification or address numbers on the rear of the building for such business or apartment building in a location approved by the Fire Chief.
Multiple Dwelling Units
An approved diagram of the premises which clearly indicates all individual addresses of each unit in the complex shall be erected at the entrance driveways to every multiple dwelling complex having more than one building on the premises or when required by the Fire Chief. In addition, the Fire Chief may require that individual buildings on the premises be identified in an approved manner.
1.4.F.b
Packet Pg. 198 Attachment: Exhibit A_Conditions of Approval (3234 : Parallel Avenue Self-Storage PIA) F:\USERS\PLAN2\Fire Dept\General Requirements 11-16.doc 2 of 3
Premises identification-Multiple Buildings
An approved identification of multiple buildings within an industrial complex shall be required which clearly indicates each individual building in the complex. Identification shall be placed on each building in a size and location when required by the Fire Chief and be visible for responding emergency personal in an approved manner.
WATER SUPPLY
Water Supplies and Fire Hydrants shall be in accordance with all current codes and specifications adopted by the District.
Fire hydrant location, distribution and installation shall be in accordance with the current codes and specifications adopted by the District.
All Hydrants shall be supplied by a dedicated 8” service from the main line, unless otherwise approved by the Fire Chief.
On-site systems may be required to be supplied from two directions otherwise known as “looped” systems.
FIRE CODE PLAN CHECK
Submit 3 complete set of plans to the Ripon Fire District office located at 142 S. Stockton Ave. in Ripon, CA. Plans for fire protection systems shall be submitted and approved prior to construction, unless other arrangements have been made and approved to by the District.
FIRE PROTECTION SYSTEMS
Automatic Sprinkler Systems
Submit five (5) complete sets of sprinkler system plans and hydraulic calculations to the Ripon Fire District. All plans for fire protection systems shall be submitted and approved prior to construction, unless other arrangements have been made and approved by the District.
System Requirements
The location of all hydrants, fire department connections, indicating valves, etc. shall be approved by the District prior to installation. All hydrants, OS&Y’s and FDC’s shall be painted for identification purposes as required by the Fire District.
All fire department connections (FDC) shall be provided with locking cap(s) to prevent tampering. The approved make and model is as follows:
KNOX Company
Locking FDC Cap
Model #3011
Ordering information for Knox Company products is available from the District office.
All backflow and detector check assemblies shall be installed per City of Ripon specifications, and monitored with tamper switch(s). Indicating valves shall be provided with locking devices in order to lock valve(s) in open position.
All piping that is any part of an automatic sprinkler system shall meet the C 900 specification, rated at 200 psi.
Unless otherwise approved, all automatic sprinkler systems shall be supplied by a dedicated 8” connection from the main line.
Fire Department Connections (FDC) shall be located within 30 feet of an approved fire hydrant.
1.4.F.b
Packet Pg. 199 Attachment: Exhibit A_Conditions of Approval (3234 : Parallel Avenue Self-Storage PIA) F:\USERS\PLAN2\Fire Dept\General Requirements 11-16.doc 3 of 3
ALARM SYSTEMS
Automatic Fire Suppression Systems controls shall be monitored by an approved alarm monitoring Service. Three (3) sets of plans and equipment specifications shall be submitted to the District for approval prior to installation.
The following devices shall be monitored by the alarm system:
System valves - Tamper Switches
Sprinkler Risers - Flow switches
Post Indicator Valves - Tamper Switches
Manual Pull Stations
Commercial Hood & Duct Systems
COMMERCIAL COOKING OPERATIONS
Automatic Fire Suppression Systems shall be installed for protection of commercial cooking equipment. Submit three (3) complete sets of plans for hood & duct systems to the Ripon Fire District Office for review and approval prior to installation.
INSPECTIONS
Builder/Contractor is required to contact the Fire District 24 hours in advance to arrange the following on-site inspections when required:
Fire Access Roads and Lanes
Sprinkler Systems
Fire Alarm Systems
Fire Hydrant Installation
Fire Extinguisher Placement
Special Systems
Final Occupancy Inspections
FIRE EXTINGUISHERS
Provide extinguishers with a minimum rating of 2A 10B:C within 75 feet of exits and for every 3000 square feet in general use areas. Placement of extinguishers shall be in compliance with currently adopted codes. In any event, placement of fire extinguishers shall meet or exceed Section 906 of the California Fire Code.
The Fire District shall be notified prior to occupancy of the facility for the approval of the locations, type and size of each fire extinguisher. Extinguishers are required during construction, alteration or demolition of any building. Fire Extinguishers shall be tagged by a licensed extinguisher service company prior to installation.
FEES
Plan Check/Inspection Fees
Plan check/inspection fees will be charged for the following in accordance with the fee schedule adopted by the Board of Directors of the Ripon Fire District:
Fire Code Plan Check
Fire Protection Systems
Commercial Cooking Operations (Hood and Duct) Fire Protection Systems Fire Alarm Systems
A list of permit fees can be found on the Ripon Fire District website @ www.riponfire.com Fire Impact Fees
Fire Impact Fees will be charged in accordance with the fee schedule on record at the City of Ripon and/or as described in the Development Agreement between the City of Ripon and the Developer.
1.4.F.b
Packet Pg. 200 Attachment: Exhibit A_Conditions of Approval (3234 : Parallel Avenue Self-Storage PIA) 1231 Eleventh St.
P.O. Box 4060
Modesto, CA 95352
(209) 526-7373
May 12, 2021
City of Ripon – Department of Planning and Economic Development 259 N. Wilma Ave.
Ripon, CA 95366
RE: Major Site Review (SR21-36) – Ripon Self-Storage
APN: 261-160-10 & -10 (700 Parallel Avenue)
Thank you for allowing the District to comment on this referral. Following are the recommendations from our Electrical, Irrigation and Domestic Water Divisions:
Irrigation
• No comments at this time.
Domestic Water
• No comments at this time.
Electrical
• The attached drawing shows the approximate location of the District’s existing electrical facilities within or adjacent to the project area.
• High voltage is present within and adjacent to the project area. This includes 69,000 volts overhead transmission, 17,200 volts overhead primary, 17,200 volts underground primary, underground secondary, overhead secondary facilities, and an overhead fiber optic cable.
Use extreme caution when operating heavy equipment, using a crane, ladders, scaffolding, handheld tools, or any other type of equipment near the existing MID electric lines and cables. Workers and equipment should always maintain a distance no less than 10 feet from overhead facilities. Assume all overhead and underground electric facilities are energized.
• The contractor shall verify actual depth and location of all underground utilities prior to start of construction. Notify "Underground Service Alert" (USA) (Toll Free 800-227-2600) before trenching, grading, excavating, drilling, pipe pushing, tree planting, post-hole digging, etc. USA will notify all utilities to mark the location of their underground facilities. • MID requires that any trenching maintain a 1:1 horizontal distance from any existing pole, determined by the depth of the trench. If trenching encroaches on this requirement, the Contractor needs to contact the MID Electric Engineering Department to brace any effected poles during the trenching process. The cost of any required pole bracing will be assumed by the requesting party. Estimates for bracing any existing poles will be supplied upon request.
1.4.F.b
Packet Pg. 201 Attachment: Exhibit A_Conditions of Approval (3234 : Parallel Avenue Self-Storage PIA) City of Ripon
Referral Letter: 700 Parallel Avenue
May 12, 2021