Agenda packet — Rocklin City Council, August 13, 2024 (part 3 of 4)

Placer Parkway Phase I
Significant Impact Issue Area
Placer Parkway Phase I
Mitigation Measure (MM) Applicability to Project in Rocklin Biological Resources: Conflict
with any local policies or
ordinances protecting biological
resources, such as a tree
preservation policy or
ordinance.

No protected trees would be removed in the
city of Rocklin.

Cultural Resources: Cause a
substantial adverse change in
the significance of an
archaeological resource
pursuant to Section 15064.5.

MM CUL-1: Stop Work if Cultural
Materials are Encountered During
Ground-Disturbing Activities
Applicable.

Mitigation applies.

Cultural Resources: Disturb
any human remains, including
those interred outside of formal
cemeteries.

MM CUL-2: Stop Work if Human
Remains are Encountered During
Ground-Disturbing Activities
Applicable.

Mitigation applies.

Geology and Soils: Result in
substantial soil erosion or the
loss of topsoil.

MM GEO-1: Implement Temporary
Construction Site BMPs
Applicable.

Mitigation applies.

Geology and Soils: Directly or
indirectly destroy a unique
paleontological resource or site
or unique geologic feature.

MM GEO-2: Monitor Excavation and
Earthmoving Activities
Applicable.

Mitigation applies.

Hazards and Hazardous
Materials: Create a significant
hazard to the public or the
environment through the
routine transport, use, or
disposal of hazardous materials.

MM HAZ-1: Test Yellow Pavement
Striping and Include Provisions in
Standard BMPs
MM HAZ-2: Prepare and Implement
Health and Safety Plan
Applicable, with exceptions.

Hazards and Hazardous
Materials: Create a significant
hazard to the public or the
environment through
reasonably foreseeable upset
and accident conditions
involving the release of
hazardous materials into the
environment.

MM HAZ-1: Test Yellow Pavement
Striping and Include Provisions in
Standard BMPs
MM HAZ-2: Prepare and Implement
Health and Safety Plan
Applicable, with exceptions.

MM HAZ-1 does not apply to the interim
condition because the roadway striping in its
limits was installed or replaced in 2015/2016
during construction of the Whitney Ranch
Parkway project or otherwise was installed
after the end of use of lead chromate and toxic
levels of other metals or chemicals.
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Placer Parkway Phase I
Significant Impact Issue Area
Placer Parkway Phase I
Mitigation Measure (MM) Applicability to Project in Rocklin Hydrology and Water Quality:

Violate any water quality
standards or waste discharge
requirements.

MM BIO-4: Protect Water Quality and
Minimize Sedimentation Runoff in
Wetlands and Other Waters outside
the Project Limits
MM GEO-1: Implement Temporary
Construction Site BMPs
Applicable, with exceptions.

Certain permits mentioned in MM BIO-4 are not
applicable to the Interim Condition, such as
obtaining a 401 Water Quality Certification and
a Lake and Streambed Alteration Agreement.

Construction best management practices will be
employed and followed, per the measure and
applicable permit conditions, to minimize
introduction of construction-related
contaminants and sedimentation runoff.

Primary impact potential is west of SR 65
however, impact potential is also in Rocklin.

Hydrology and Water Quality:

Substantially alter the existing
drainage pattern of the site or
area, including through the
alteration of the course of a
stream or river, in a manner that
would result in substantial
erosion or siltation onsite or
offsite.

Certain permits mentioned in MM BIO-4 are not
applicable to the Interim Condition, such as
obtaining a 401 Water Quality Certification and
a Lake and Streambed Alteration Agreement.

Primary impact potential is west of SR 65
however, impact potential is also in Rocklin.

Hydrology and Water Quality:

Create or contribute runoff
water that would exceed the
capacity of existing or planned
stormwater drainage systems or
provide substantial additional
sources of polluted runoff.

Certain permits mentioned in MM BIO-4 are not
applicable to the Interim Condition, such as
obtaining a 401 Water Quality Certification and
a Lake and Streambed Alteration Agreement.

Primary impact potential is west of SR 65
however, impact potential is also in Rocklin.

Hydrology and Water Quality:

Otherwise substantially degrade
water quality.

Certain permits mentioned in MM BIO-4 are not
applicable to the Interim Condition, such as
obtaining a 401 Water Quality Certification and
a Lake and Streambed Alteration Agreement.

Primary impact potential is west of SR 65
however, impact potential is also in Rocklin.
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Placer Parkway Phase I
Significant Impact Issue Area
Placer Parkway Phase I
Mitigation Measure (MM) Applicability to Project in Rocklin Noise: Expose persons to or
generate noise levels in excess of
standards established in a local
general plan or noise ordinance
or applicable standards of other
agencies.

MM NOI-1: Employ Noise-Reducing
Construction Practices during
Construction
MM NOI-2. Limit Construction within
350-feet of Residential Uses
Applicable.

Mitigation applies.

Noise: Result in a substantial
temporary or periodic increase
in ambient noise levels in the
project vicinity above levels
existing without the project.

MM NOI-1: Employ Noise-Reducing
Construction Practices during
Construction
MM NOI-2. Limit Construction within
350-feet of Residential Uses
Applicable.

Mitigation applies.

Transportation/Traffic:

Conflict with an applicable plan,
ordinance, or policy establishing
measures of effectiveness for the
performance of the circulation
system, taking into account all
modes of transportation,
including mass transit and non-
motorized travel and relevant
components of the circulation
system, including, but not
limited to, intersections, streets,
highways and freeways,
pedestrian and bicycle paths,
and mass transit.

MM TRA-1. Install Traffic Signals at
Affected Intersections to Ensure
Acceptable Traffic Operations
Not applicable.

Significant impact and mitigation are not in
Rocklin project or city limits.

Transportation/Traffic:

Conflict with an applicable
congestion management
program, including, but not
limited to, level-of-service
standards and travel demand
measures or other standards
established by the county
congestion management agency
for designated roads or
highways.

MM TRA-1. Install Traffic Signals at
Affected Intersections to Ensure
Acceptable Traffic Operations
Not applicable.

Significant impact and mitigation not in Rocklin
project or city limits.

Transportation/Traffic:

Substantially increase hazards
because of a design feature (e.g.,
sharp curves or dangerous
intersections) or incompatible
uses (e.g., farm equipment).

MM TRA-2: Prepare and Implement a
Traffic Management Plan
Applicable.

Mitigation applies.

Transportation/Traffic: Result
in inadequate emergency access.

MM TRA-2: Prepare and Implement a
Traffic Management Plan
Applicable.

Mitigation applies.

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Full Text of Applicable Mitigation Measures
Mitigation Measure AQ-1: Reduce Construction Emissions to Below PCAPCD NOX Thresholds The following measures, or others that are necessary to achieve the construction NOX target of 82 lbs/day, will be implemented to ensure construction-related emissions do not exceed PCAPCD’s NOX threshold:
 Require the usage of EPA rated Tier 4 interim or higher rated construction equipment. In general, replacing Tier 2 Equipment with Tier 4 interim rated equipment will reduce NOX emissions by 68% (94%, if using Tier 4 final rated equipment) (South Coast Air Quality Management District 2010).
 Require the usage of equipment that is retrofitted with Diesel Oxidation Catalysts or Selective Catalytic Reduction technology. In general, equipment that is retrofitted with this technology emits 40% less NOX than conventional equipment.
 Work with the PCAPCD to purchase NOX credits to offset remaining NOX construction emissions exceeding PCAPCD thresholds.

Mitigation Measure BIO-1: Install Fencing and/or Flagging to Protect Sensitive Biological Resources
Prior to construction, the County’s contractor will install high-visibility orange construction fencing and/or flagging, as appropriate, along the perimeter of the work area adjacent to Environmentally Sensitive Areas. Where specific buffer distances are required for sensitive biological resources (e.g., wetlands, sensitive species habitats, active bird nests, protected trees), buffer distances will be specified under the corresponding measures below. The County will ensure that the final construction plans show the locations where fencing will be installed. The plans will also define the fencing installation procedure. The County or contractor (at the discretion of the County) will ensure that the fencing is maintained throughout the duration of the construction period. If the fencing is removed, damaged, or otherwise compromised during the construction period, construction activities will cease until the fencing is repaired or replaced. The project’s special provisions package will provide clear language regarding acceptable fencing material and prohibited construction-related activities, vehicle operation, material and equipment storage, and other surface-disturbing activities within ESAs. A note specifying this information will be included on the project Improvement Plans.

Mitigation Measure BIO-2: Conduct Mandatory Environmental Awareness Training for Construction Personnel
Before any work occurs in the project area, including grading, the County will retain a qualified biologist (familiar with the resources to be protected) to conduct a mandatory contractor/worker environmental awareness training for construction personnel. The awareness training will be provided to all construction personnel (contractors and subcontractors) to brief them on the need to avoid effects on sensitive biological resources (e.g., wetlands, sensitive species, nesting birds, protected trees) adjacent to construction areas and the penalties for not complying with applicable state and federal laws and permit requirements. The biologist will inform all construction personnel 410
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about the life history and habitat requirements of sensitive species with potential for occurrence onsite, the importance of maintaining habitat, and the terms and conditions of the biological opinion “BO) or other authorizing document. Proof of this instruction will be submitted to the County, and other overseeing agencies (e.g., USFWS), as appropriate.

The environmental training also will cover general restrictions and guidelines that must be followed by all construction personnel to reduce or avoid effects on sensitive biological resources during project construction. The crew foreman will be responsible for ensuring that crew members adhere to these guidelines and restrictions, and that new personnel review the environmental training prior to starting work onsite. General restrictions and guidelines that must be followed by construction personnel are listed below.
 Project-related vehicles will observe the posted speed limit on hard-surfaced roads and a 10 mile-per-hour speed limit on unpaved roads or access areas during travel on the project site.  Project-related vehicles and construction equipment will restrict offroad travel to the designated construction area.
 Vegetation clearing and construction operations will be limited to the minimum necessary in areas of temporary access work areas and staging.
 All food-related trash will be disposed of in closed containers and removed from the project site at least once a week during the construction period. Construction personnel will not feed or otherwise attract wildlife to the project site.
 No pets or firearms will be allowed on the project site.  To prevent possible resource damage from hazardous materials such as motor oil or gasoline, construction personnel will not service vehicles or construction equipment outside designated staging areas.

The training will also include identifying the BMPs written into construction specifications for avoiding and minimizing the introduction and spread of invasive plants, and the rationale behind their implementation during project construction. A note specifying this information will be included on the project Improvement Plans
Mitigation Measure BIO-3: Retain a Biologist to Conduct Periodic Monitoring during Construction in Sensitive Habitats
The County will retain a qualified biologist to conduct weekly site visits during any ground- disturbing activities that occur within or adjacent to ESAs (e.g., wetlands, sensitive species habitat, active bird nests, protected trees). The purpose of the site visits is to ensure that measures identified in this report are properly implemented to avoid and minimize effects on sensitive biological resources and to ensure the project complies with all applicable permit requirements and agency conditions of approval. The biologist will ensure that fencing around ESAs remains in place during construction and that no construction personnel, equipment, or runoff/sediment from the construction area enters ESAs.
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Mitigation Measure BIO-4: Protect Water Quality and Minimize Sedimentation Runoff in Wetlands and Other Waters outside the Project Limits
The County and its construction contractor will comply with all construction site BMPs specified in the Storm Water Pollution Prevention Plan (SWPPP) and any other permit conditions to minimize introduction of construction-related contaminants and sedimentation runoff. Broadly, these BMPs will address soil stabilization, sediment control, wind erosion control, vehicle tracking control, non- storm water management, and waste management practices. The BMPs will be based on the best conventional and best available technology.

The proposed project is subject to stormwater quality regulations established under the National Pollutant Discharge Elimination System (NPDES), described in Clean Water Act (CWA) Section 402.

In California, the NPDES program requires that any construction activity disturbing 1 or more acres comply with the statewide General Permit, as authorized by the State Water Resources Control Board. The General Permit requires elimination or minimization of nonstormwater discharges from construction sites and the development and implementation of a SWPPP for the site. Below are the primary elements of the SWPPP.
 Description of site characteristics—including runoff and overland characteristics and soil erosion hazard—and construction procedures.
 Guidelines for proper application of erosion and sediment control BMPs.  Description of measures to prevent and control toxic materials spills.  Description of construction site housekeeping practices.

In addition to these primary elements, the SWPPP also specifies that the extent of soil and vegetative disturbance would be minimized by control fencing or other means and that the extent of soil disturbed at any given time would be minimized. The SWPPP must be retained at the construction site.

The BMPs will be selected to achieve maximum sediment removal and represent the best available technology that is economically achievable and are subject to review and approval by the County.

The County will perform routine inspections of the construction area to verify the BMPs are properly implemented and maintained. The County will notify contractors immediately if there is a noncompliance issue and will require compliance.

The BMPs will include, but are not limited to, the following.  All earthwork in and around wetlands or other waters will occur in the dry season. Earthwork will not occur from the first day of the first significant rain (1 inch or greater) until June 1, or until wetlands remain dry for 72 hours and no significant rain is forecast on the day of such ground disturbance.
 Equipment used in and around drainages and wetlands will be in good working order and free of dripping or leaking engine fluids. All vehicle maintenance will be performed at least 300 feet from all streams. Any necessary equipment washing will be carried out where the water cannot flow into drainages or wetlands.
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 The contractor will be required to develop a hazardous material spill prevention control and countermeasure plan before construction begins. The plan will include strict onsite handling rules to keep construction and maintenance materials from entering wetlands and other waters, including procedures related to refueling, operating, storing and staging construction equipment and preventing and responding to spills. The plan will also identify the parties responsible for monitoring the spill response. During construction, any spills will be cleaned up immediately according to the spill prevention and countermeasure plan. The County will review and approve the contractors’ hazardous material spill prevention control and countermeasure plan before allowing construction to begin.
 The following types of materials will not be rinsed or washed into the streets, shoulder areas, or gutters: concrete; solvents and adhesives; thinners; paints; fuels; sawdust; dirt; gasoline; asphalt and concrete saw slurry; heavily chlorinated water.
 Any surplus concrete rubble, asphalt, or other rubble from construction will be taken to a local landfill.
 An erosion and sediment control plan will be prepared and implemented for the project. It will include the following provisions and protocols. The SWPPP for the project will detail the applications and type of measures and the allowable exposure of unprotected soils.  Make discharge from dewatering operations, if needed, and runoff from disturbed areas conform to the water quality requirements of the waste discharge permit issued by the Central Valley Regional Water Quality Control Board.
 Apply temporary erosion control measures, such as sandbagged silt fences, throughout construction of the proposed project and remove after the working area is stabilized or as directed by the engineer. Soil exposure will be minimized through use of temporary BMPs, groundcover, and stabilization measures. Exposed dust-producing surfaces will be sprinkled daily, if necessary, until wet. Sprinkling will be controlled to avoid producing runoff. Paved roads will be swept daily following construction activities.  Conduct periodic maintenance of erosion and sediment control measures.  Plant an appropriate seed mix of native or naturalized species on disturbed areas upon completion of construction.
 Cover or apply nontoxic soil stabilizers to inactive construction areas (previously graded areas inactive for 10 days or more) that could contribute sediment to waterways.  Enclose and cover exposed stockpiles of dirt or other loose, granular construction materials that could contribute sediment to waterways. Material stockpiles will be located in non- traffic areas only. Side slopes will not be steeper than 2:1. All stockpile areas will be surrounded by a filter fabric fence and interceptor dike.  Contain soil and filter runoff from disturbed areas by berms, vegetated filters, silt fencing, straw wattle, plastic sheeting, catch basins, or other means necessary to prevent the escape of sediment from the disturbed area.
 Use other temporary erosion control measures (such as silt fences, staked straw bales/wattles, silt/sediment basins and traps, check dams, geofabric, sandbag dikes, and 413
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temporary re-vegetation or other ground cover) to control erosion from disturbed areas as necessary.
 Avoid earth or organic material from being deposited or placed where it may be directly carried into nearby wetlands or other waters.

The County will also obtain a 401 Water Quality Certification from the Central Valley Regional Water Quality Control Board, and a Lake and Streambed Alteration Agreement from the CDFW, both of which may contain additional BMPs and water quality measures to ensure the protection of water quality.

Mitigation Measure BIO-5: Avoid and Minimize Potential Indirect Impacts on Vernal Pool Fairy Shrimp and Vernal Pool Tadpole Shrimp Habitat
(applicable to remaining Placer Parkway Phase I buildout, not construction of the Interim Condition)
The following avoidance and minimization measures will be implemented prior to and during construction to protect vernal pool fairy shrimp habitat outside the project footprint.  Ground disturbance within 250 feet of suitable vernal pool fairy shrimp habitat (i.e., vernal pools and wetland swales) will be avoided from the first day of the first significant rain (1 inch or greater) until June 1, or until suitable wetlands remain dry for 72 hours and no significant rain is forecast on the day of such ground disturbance.  Consistent with Mitigation Measure BIO-1, a qualified biologist will guide the installation of exclusion fencing prior to the start of ground disturbing activities (including staging and grading). The exclusion fencing will be installed along the edge of the construction limits and in a manner that minimizes disturbance of adjacent wetlands. The exclusion fencing will consist of orange construction barrier and erosion control fencing or combination fencing and will be installed by the construction contractor.
 No herbicide will be applied within 100 feet of aquatic habitat, except when applied to cut stumps or frilled stems or injected into stems. No broadcast applications will be applied.

Mitigation Measure BIO-6: Compensate for Direct and Indirect Impacts on Vernal Pool Fairy Shrimp and Vernal Pool Tadpole Shrimp Habitat
(applicable to remaining Placer Parkway Phase I buildout, not construction of the Interim Condition)
The County will compensate for the permanent loss of up to 1.40 acres and temporary loss of up to

0.94 acre of suitable habitat (vernal pools and vernal swales) for vernal pool fairy shrimp.

Consistent with the County’s current working draft of the PCCP, direct impacts on vernal pool fairy shrimp habitat will be mitigated at a minimum 2.25:1 ratio (1 acre preserved and 1.25 acre restored for every 1 acre affected). The exact acreage and location of compensatory mitigation will be based on final revisions to the project design and consultation with USFWS. Compensatory mitigation can be accomplished through one or a combination of the following three options.  Purchase the appropriate number and type of habitat credits at a USFWS-approved mitigation bank or conservation area.
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 Establish a conservation easement on a parcel(s) containing a sufficient amount of existing and restored vernal pool fairy shrimp habitat (based on minimum 2.25:1 ratio) and adaptively mange the mitigation lands consistent with the most current information on vernal pool fairy shrimp habitat requirements.
 Mitigate for vernal pool fairy shrimp habitat through an approved habitat conservation plan (i.e., PCCP) if the plan is finalized prior to the start of construction.

Mitigation Measure BIO-7: Conduct Vegetation Removal during the Non-Breeding Season and Conduct Preconstruction Surveys for Swainson’s Hawk
The County will remove vegetation (including trees, shrubs, and grasses) during the non-breeding season for Swainson’s hawk (generally from September 16 to February 28), to the extent feasible.

If it is not feasible to remove all vegetation during the non-breeding season, then the County will retain a qualified wildlife biologist with knowledge of Swainson’s hawk to conduct nesting surveys before the start of construction. Surveys will be conducted during the nesting season (March 1 through September 15) in accordance with the Swainson’s Hawk Technical Advisory Committee’s methodology (May 31, 2000) within the methodology’s Survey Periods I, II, and III (March 1 through April 20) or according to updated methodologies as issued by CDFW. If construction will commence after March 1 but prior to April 5, then a minimum of two surveys will be conducted prior to the start of construction to determine whether Swainson’s hawk are nesting within the survey area. For phased construction, surveys will continue throughout the remainder of the survey period to cover areas not under active construction. If surveys conclude that Swainson’s hawk nests occur, and are occupied, the County will implement the following minimization measures.  To prevent nest abandonment, the County will establish a minimum 1,000-foot no-disturbance buffer between the occupied nest and construction activities that occur during the nesting season (March 1 through September 15). The buffer distance may be reduced based on site- specific conditions or the nature of the construction activity (e.g., level of existing disturbance, location of the nest, status of nest and eggs/nestlings, and type and level of construction activity). The reduced buffer distance will be determined by a qualified biologist (with knowledge of the species) in coordination with CDFW.
 If the Swainson’s hawk young fledge prior to September 15, project activities can proceed normally after a qualified biologist determines that the young are capable of independent survival (i.e., not being fed by parents).
 Nest trees will not be removed, if feasible. If a nest tree (any tree that has an active nest during the year the impact is to occur) must be removed, tree removal will be between September 16 and February 28.

Mitigation Measure BIO-8: Compensate for Permanent Removal of Swainson’s Hawk Foraging Habitat
The County will compensate for the permanent removal of suitable foraging habitat for Swainson’s hawks by providing offsite habitat management lands as described in CDFW’s Staff Report Regarding Mitigation for Impacts to Swainson’s Hawks in the Central Valley of California (California Department of Fish and Game “994). The final acreage of offsite management lands to be provided 415
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will depend on the distance between the project area and the nearest active nest site. The mitigation ratio varies from 0.5:1 to 1:1(dependent on the location of the closest known nest site) of habitat preserved for each acre lost. In lieu of acquiring offsite mitigation lands, the County may purchase mitigation credits for Swainson’s hawk foraging habitat from a suitable mitigation or conservation bank that sells upland habitat credits with habitat function equal or similar to lands that are permanently affected by the project. To determine the appropriate mitigation ratio, information on the nearest nest will be collected during preconstruction Swainson’s hawk surveys conducted under Mitigation Measure BIO-7. If no active nests are found during this survey, a search of the CNDDB will be conducted, and CDFW will be contacted to determine the nearest active nest (active within the previous 5 years).

In the event that the PCCP is in place prior to project construction, this compensation requirement will be considered met if the applicant pays mitigation fees for valley grassland habitat through the PCCP.

Mitigation Measure BIO-9: Conduct Preconstruction Surveys for Burrowing Owl and Establish No Activity Zones, if Necessary
A qualified biologist will conduct preconstruction take avoidance surveys for burrowing owl no less than 14 days prior to and within 24 hours of initiating ground-disturbing activities. The survey area will encompass the designated work area (including staging areas) and a 500-foot buffer around this area.

To the maximum extent feasible (i.e., where the construction footprint can be modified), construction activities within 500 feet of active burrowing owl burrows will be avoided during the nesting season (February 1 to August 31).

If an active burrow is identified near a proposed work area and work cannot be conducted outside of the nesting season (February 1 to August 31), a no-activity zone will be established by a qualified biologist and in coordination with CDFW. The no-activity zone will be large enough to avoid nest abandonment and will extend a minimum of 250 feet around the burrow.

If burrowing owls are present at the site during the non-breeding season (September 1 through January 31), a qualified biologist will establish a no-activity zone that extends a minimum of 150 feet around the burrow.

If the designated no-activity zone for either breeding or non-breeding burrowing owls cannot be established, a wildlife biologist experienced in burrowing owl behavior will evaluate site-specific conditions and, in coordination with CDFW, recommend a smaller buffer (if possible) that still minimizes the potential to disturb the owls (and is deemed to still allow reproductive success during the breeding season). The site-specific buffer will consider the type and extent of the proposed activity occurring near the occupied burrow, the duration and timing of the activity, the sensitivity and habituation of the owls, and the dissimilarity of the proposed activity to background activities.

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coordinating with CDFW, determines through site surveillance and/or scoping that the burrow is not occupied by burrowing owl adults, young, or eggs. The one-way doors shall be left in place for a minimum of 1 week and monitored daily to insure that the owls have left the burrow. Excavation of the burrow shall be conducted using hand tools and a section of flexible plastic pipe (at least 3 inches in diameter) shall be inserted into the burrow tunnel to maintain an escape route for any animals that may be inside the burrow.

Destruction of unoccupied burrows outside the work area will be avoided and visible markers will be placed near burrows to ensure they are not collapsed.

A qualified biologist will conduct ongoing surveillance of the project parcels for burrowing owls during project activities. If additional owls are observed using burrows within 500 feet of construction, a qualified biologist will determine if the owl(s) would be affected by future construction and if additional exclusion zones are required.

Mitigation Measure BIO-10: Conduct Vegetation Removal during the Non-Breeding Season and Conduct Preconstruction Surveys for Nesting Migratory Birds and Raptors The County will remove vegetation during the non-breeding season for migratory birds and raptors (generally from September 1 to January 31), to the extent feasible.

If it is not feasible to remove vegetation during the non-breeding season, then the County will retain a qualified wildlife biologist with knowledge of the relevant species to conduct nesting surveys before the start of construction. The nesting surveys will be conducted in conjunction with Swainson’s hawk and burrowing owl surveys conducted for Mitigation Measures BIO-6 and BIO-8 and will include a minimum of two separate surveys to look for active migratory bird and raptor nests. Surveys will include a search of all trees and shrubs, wetland, and grassland vegetation that provide suitable nesting habitat in the construction area. In addition, a 500-foot area around the project area will be surveyed for nesting raptors. Surveys should occur during the height of the breeding season (March 1 to June 1) with one survey occurring within 30 days prior to construction and the second survey occurring within 1 week after of the start of construction. If no active nests are detected during these surveys, no additional measures are required.

If an active nest is found in the survey area, a no-disturbance buffer will be established around the site to avoid disturbance or destruction of the nest site until the end of the breeding season (August 31) or until after a qualified wildlife biologist determines that the young have fledged and moved out of the project area (this date varies by species). The extent of these buffers will be determined by the biologist in coordination with USFWS and CDFW and will depend on the level of construction disturbance, line-of-sight between the nest and the disturbance, ambient levels of noise and other disturbances, and other topographical or artificial barriers. Suitable buffer distances may vary between species.

Mitigation Measure CUL-1: Stop Work if Cultural Materials are Encountered During Ground- Disturbing Activities
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appropriate course of treatment, in consultation with Caltrans and the State Historic Preservation Office, as appropriate. Treatment could include data recovery, analysis, and curation. A note specifying this information will be included on the project Improvement Plans.

Mitigation Measure CUL-2: Stop Work if Human Remains are Encountered During Ground- Disturbing Activities
In the event that human remains are discovered, the Placer County coroner will be notified immediately. If the coroner determines the remains to be Native American in origin, the coroner will be responsible for notifying the NAHC, which will appoint a “most likely descendent” “MLD) (Public Resources Code “PRC] Section 5097.99). The archaeological consultant, project applicant, Placer County, and MLD will make all reasonable efforts to develop an agreement for the dignified treatment of human remains and associated or unassociated funerary objects (State CEQA Guidelines Section 15064.5[d]). The agreement should take into consideration the appropriate excavation, removal, recordation, analysis, custodianship, curation, and final disposition of the human remains and associated or unassociated funerary objects. The MLD will have 24 hours after notification by the NAHC to make their recommendation (PRC Section 5097.98). If the MLD does not agree to the reburial method, the project shall follow PRC Section 5097.98(b), which states, “The landowner or his or her authorized representative shall reinter the human remains and items associated with Native American burials with appropriate dignity on the property in a location not subject to further subsurface disturbance.” A note specifying this information will be included on the project Improvement Plans.

Mitigation Measure GEO-1: Implement Temporary Construction Site BMPs The County will implement the temporary construction site BMPs identified in the project’s Storm Water Data Report (California Department of Transportation 2“14b). Whenever possible, earth- disturbing construction activities should not be scheduled during anticipated rain events.

Construction site BMPs should be installed prior to the start of construction or as early as feasibly possible during construction. Drainage Shed Areas will be protected in accordance with the Project’s pollution control measures. The construction site BMP strategy for this project will consist of implementing the following measures.
 Soil stabilization measures including move-in/move-out (erosion control), temporary hydraulic mulch, temporary cover and temporary fence (type ESA).
 Sediment control measures including temporary fiber rolls, temporary silt fence, and temporary drainage inlet protection.
 Tracking control including stabilized construction entrances/exits and street sweeping.  Non-stormwater management measures including concrete washout bins.  General construction site management including training employees and subcontractors.

Training shall address the proper selection, deployment, and repair of construction site BMPs used within project limits.
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The design of all construction BMPs will comply with the design requirements found in the Caltrans Storm Water Quality Handbooks: Project Planning and Design Guide and Construction Site Best Management Practices Manual.

Mitigation Measure GEO-2: Monitor Excavation and Earthmoving Activities Excavation and earthmoving in native soil and sediment in the project area will be monitored by a qualified professional under the supervision of a California licensed Professional Geologist. Moving of imported fill material does not require monitoring.

If paleontological resources are discovered during construction activities, specific steps to evaluate and salvage fossil specimens, document their scientific value, and store specimens in a recognized repository institution, as appropriate, will be taken. The detailed approach to implementation of this mitigation is provided in Chapter 8 of the PER/PPMP (California Department of Transportation 2“14a).

Mitigation Measure HAZ-2: Prepare and Implement Health and Safety Plan Consistent with the mitigation commitment in the Placer Parkway Corridor Preservation Tier 1 EIS/EIR, a Health and Safety Plan will be prepared by the contractor prior to construction. This plan will describe appropriate procedures to follow in the event that any contaminated soil or groundwater is encountered during construction activities. Any unknown substances should be tested, handled, and disposed of in accordance with appropriate federal, state, and local regulations.

Mitigation Measure NOI-1: Employ Noise-Reducing Construction Practices during Construction During construction, project proponents will employ best practices to reduce construction noise at noise-sensitive land uses. Implementation of this measure will ensure that construction noise levels, as applicable, do not exceed 45 dBA (interior one-hour Leq) during nighttime hours (10:00 p.m. to 7:00 a.m.) for construction activities 350-feet or further from residential land uses.

Measures used to limit construction noise include the following:
 Locating stationary equipment (e.g., generators, compressors, rock crushers, cement mixers, idling trucks) as far as possible from noise-sensitive land uses.  Prohibiting gasoline or diesel engines from having unmuffled exhaust.  Requiring that all construction equipment powered by gasoline or diesel engines have sound- control devices that are at least as effective as those originally provided by the manufacturer and that all equipment be operated and maintained to minimize noise generation.  Preventing excessive noise by shutting down idle vehicles or equipment.  Using noise-reducing enclosures around noise-generating equipment.  Selecting haul routes that affect the fewest number of people.

Constructing barriers to block sound transmission to noise-sensitive land uses. The barriers shall be designed to obstruct the line of sight between the noise-sensitive land use and on-site construction equipment.
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Mitigation Measure NOI-2. Limit Construction within 350-feet of Residential Uses In addition to the measures included in NOI-1, construction activities within 350 feet of residential uses will be limited to the hours between 7:00 am and 10:00 pm in order to ensure that construction noise levels do not exceed 45 dBA (interior one-hour Leq) during nighttime hours (10:00 p.m. to 7:00 a.m.).

Mitigation Measure TRA-2: Prepare and Implement a Traffic Management Plan The County will develop or require its contractors to develop a traffic management plan (TMP) that will be implemented throughout project construction. The TMP will:
 Contain a plan for communicating with emergency service providers, and an access and circulation plan for use by emergency vehicles when lane closures or detours are in effect.  Specify that the contractor will provide advance notice of lane or road closures to local fire and police departments to ensure that emergency routes are designated to maintain response times.  Provide specific standards to be followed for traffic control signage and implementation to minimize hazards for vehicles travelling through the project area during construction.  Contain a plan for communicating to the public the locations and routes of detours.  Require that access to driveways and private roads be maintained at all times.

The provisions of the traffic management plan will be incorporated into the terms and specifications of the contracts for construction of the proposed project and will be implemented during the entire construction period.
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RESOLUTION NO. 2024-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

ADOPTING A MITIGATION MONITORING AND REPORTING PROGRAM FOR

THE WHITNEY RANCH PARKWAY WIDENING PROJECT
WHEREAS, the Whitney Ranch Parkway Widening Project consists of providing a City-led interim condition of Whitney Ranch Parkway between Rocklin city limits and University Avenue preparatory to its ultimate alignment to be constructed as part of Placer County’s Placer Parkway Phase 1 Project between State Route 65 and Rocklin city limits; and
WHEREAS, on September 1, 2015, the Placer County Board of Supervisors, acting as the lead agency under California Environmental Quality Act (CEQA) Guidelines, approved an Initial Study/Mitigated Negative Declaration (IS/MND) (SCH2015052032) for the Placer Parkway Phase 1 Project; and WHEREAS, City staff retained Mark Thomas & Company, Inc. as the design team to provide professional engineering and environmental support services for the project; and
WHEREAS, as a Responsible Agency under CEQA Guidelines Section 15096, the City of Rocklin has responsibility for mitigating or avoiding only the direct or indirect environmental effects of those parts of the project which it decides to carry out, finance, or approve and must incorporate applicable CEQA mitigation measures from the County-approved IS/MND into its project to ensure compliance with CEQA guidelines; and
WHEREAS, the City Council has considered the Initial Study/Mitigated Negative Declaration (IS/MND) (SCH2015052032) for the Placer Parkway Phase 1 Project prepared by the Placer County Board of Supervisors, and the design team has prepared a memorandum that identifies the applicable CEQA mitigation measures for the project to be incorporated into the project specifications.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Rocklin as follows:

Section 1. Approves the memorandum that identifies the applicable CEQA mitigation measures for the Whitney Ranch Parkway Widening Project attached hereto as Exhibit “A”, and incorporated herein by this reference.

Section 2. Adopts the mitigation monitoring and reporting program attached hereto as Exhibit “B”, and incorporated herein by this reference.

PASSED AND ADOPTED this 13 th day of August, 2024, by the following vote:
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AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
___________________________
Greg Janda, Mayor
ATTEST:
____________________________
Avinta Singh, City Clerk
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980 9th Street, Suite 1200, Sacramento, CA 95814 USA +1.916.737.3000 +1.866.771.9385 fax icf.com Memorandum
To: David Mohlenbrok, City of Rocklin
Hunter Young, City of Rocklin
From: Claire Bromund
Project Manager
Via: Raul Cervantes, Mark Thomas
Date: July 22, 2024
Re: Review of Placer Parkway Phase 1 Initial Study/Mitigated Negative Declaration for Construction of Whitney Ranch Parkway Widening in City of Rocklin Introduction
As identified in the Final Tier I Environmental Impact Report/Environmental Impact Statement (State Clearinghouse[SCH]#2003092069), prepared by South Placer Regional Transportation Authority and Caltrans, Placer Parkway would be a high-speed, limited access roadway connection between the State Route (SR) 65 corridor and the SR 70/99 corridor. Placer County, as the California Environmental Quality Act (CEQA) lead agency for the first phase of the project, prepared the Placer Parkway Phase 1 Improvements Initial Study/Mitigated Negative Declaration (IS/MND) (SCH#2015052032) and approved the Phase I project in 2015. Placer Parkway Phase I would extend freeway access at SR 65 with the construction a standard L-9 interchange at SR 65 and Whitney Ranch Parkway/Placer Parkway and an access-controlled extension of Placer Parkway to Foothills Boulevard North. Placer Parkway would terminate and become Whitney Ranch Parkway east of the southbound SR 65 exit ramp intersection, in the city of Rocklin.

Several commercial and residential projects in western Rocklin near Whitney Ranch Parkway and University Avenue are proposed to be constructed and open for business and occupation prior to the start of construction by Placer County of the Placer Parkway Phase I project. The City of Rocklin is proposing to authorize construction of the portion of the Placer Parkway Phase I project in its jurisdiction. The ultimate configuration in the city includes widening Whitney Ranch Parkway to six 423
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lanes from Caltrans access control limits just east of SR 65 to University Avenue. In 2024, the City proposes to solicit construction bids for an interim condition, which would construct a deceleration lane along Whitney Ranch Parkway from east of the northbound SR 65 off-ramp intersection to a new driveway for Whitney Ranch Retail located on Whitney Ranch Parkway, and install traffic signals at the Whitney Ranch Parkway/University Avenue intersection.

This memorandum summarizes a review of the portions of the Placer Parkway Phase I project located in Rocklin, and the significant impacts and mitigation measures contained in the Placer Parkway Phase I IS/MND that are germane to the City of Rocklin’s approval of project construction in its jurisdiction. Permits are not addressed in detail in this memorandum.

For the Placer Parkway Phase I project, the City of Rocklin is a responsible agency under CEQA, as defined by California Public Resources Code (CPRC). “Responsible agency” means a public agency, other than the lead agency, which has responsibility for carrying out or approving a project (13 CPRC §21069. As such, the City must consider the environmental effects of the project, as shown in the Placer Parkway Phase I IS/MND, prior to reaching a decision on the project, and is responsible for mitigating or avoiding the direct or indirect environmental effects of those parts of the project which it decides to carryout, finance, or approve (CEQA Guidelines §15096).

Environmental Impact Review
Table 1, below, lists the CEQA checklist issue areas for which significant impacts were identified for the Placer Parkway Phase 1 project in the IS/MND. The title of the mitigation measures adopted by Placer County to reduce each significant impact to less-than-significant levels are listed in the second column. A review of the project footprint, impact limits, and U.S. Army Corp of Engineers and U.S. Fish and Wildlife permit applications for the portions in the city of Rocklin was done to determine the applicability of the CEQA impact and mitigation measure. Whether the impact and mitigation is germane to the construction of the portion of the project in the jurisdiction of the City of Rocklin (the city limits), including the interim condition described previously, is noted in the third column. Where there are differences in the applicability of measures between the interim condition and full build out of Placer Parkway Phase I, those differences are noted. The full text of the applicable mitigation measures are included in the final section of this memorandum.

Table 1. Significant Impacts and Mitigation Measures In Placer Parkway Phase I IS/MND Placer Parkway Phase I
Significant Impact Issue Area
Placer Parkway Phase I
Mitigation Measure (MM) Applicability to Project in Rocklin Aesthetics: Substantially
degrade the existing visual
character or quality of the site
and its surroundings.

MM AES-1: Use Native Grass and
Wildflower Species in Erosion
Control Grassland Seed Mix
MM AES-2: Replant Trees to Provide
a Visual Buffer between the Proposed
Placer Parkway and Rio Bravo
Rocklin
MM AES-3: Implement Measures to
Comply with Tree Ordinance
Not applicable.

Significant impact and mitigation are not in
Rocklin project or city limits.
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Placer Parkway Phase I
Significant Impact Issue Area
Placer Parkway Phase I
Mitigation Measure (MM) Applicability to Project in Rocklin Air Quality: Violate any air
quality standard or contribute
substantially to an existing or
projected air quality violation.

MM AQ-1: Reduce Construction
Emissions to Below PCAPCD NOX
Thresholds
Applicable.

Mitigation applies.

Air Quality: Result in a
cumulatively considerable net
increase of any criteria pollutant
for which the project region is a
nonattainment area for an
applicable federal or state
ambient air quality standard
(including releasing emissions
that exceed quantitative
thresholds for ozone
precursors).

MM AQ-1: Reduce Construction
Emissions to Below PCAPCD NOX
Thresholds
Applicable.

Mitigation applies.

Biological Resources: Have a
substantial adverse effect, either
directly or through habitat
modifications, on any species
identified as a candidate,
sensitive, or special-status
species in local or regional plans,
policies, or regulations, or by the
California Department of Fish
and Game or U.S. Fish and
Wildlife Service.

MM BIO-1: Install Fencing and/or
Flagging to Protect Sensitive
Biological Resources
MM BIO-2: Conduct Mandatory
Environmental Awareness Training
for Construction Personnel
MM BIO-3: Retain a Biologist to
Conduct Periodic Monitoring during
Construction in Sensitive Habitats
MM BIO-4: Protect Water Quality and
Minimize Sedimentation Runoff in
Wetlands and Other Waters outside
the Project Limits
MM BIO-5: Avoid and Minimize
Potential Indirect Impacts on Vernal
Pool Fairy Shrimp and Vernal Pool
Tadpole Shrimp Habitat
MM BIO-6: Compensate for Direct
and Indirect Impacts on Vernal Pool
Fairy Shrimp and Vernal Pool
Tadpole Shrimp Habitat
MM BIO-7: Conduct Vegetation
Removal during the Non-Breeding
Season and Conduct Preconstruction
Surveys for Swainson’s Hawk
MM BIO-8: Compensate for
Permanent Removal of Swainson’s
Hawk Foraging Habitat
MM BIO-9: Conduct Preconstruction
Surveys for Burrowing Owl and
Establish No Activity Zones, if
Necessary
MM BIO-10: Conduct Vegetation
Removal during the Non-Breeding
Season and Conduct Preconstruction
Surveys for Nesting Migratory Birds
and Raptors
Applicable, with exceptions.

Certain permits mentioned in MM BIO-4 are not
applicable to the Interim Condition, such as
obtaining a 401 Water Quality Certification and
a Lake and Streambed Alteration Agreement.

MM BIO-5 does not apply to the proposed
Interim Condition because shrimp habitat in the
vicinity of the interim design was removed
during construction of the Whitney Ranch
Parkway Interchange project, as authorized for
that separate project by permits obtained in
2014, or will be concurrently removed during
construction of the separately authorized
Whitney Ranch Retail development project to
the south.

MM BIO-6 does not apply to the proposed
Interim Condition because compensatory
mitigation requirements for direct and indirect
impacts on vernal pools mapped within the
overlapping impact limits of the Placer Parkway
Phase I project and the Whitney Ranch
Interchange project in Rocklin occurred during
construction of the Whitney Ranch Parkway
Interchange, as authorized for that separate
project by permits obtained in 2014. Also, the
Biological Opinion issued for Placer Parkway
Phase I in 2016 took into account the Whitney
Ranch Parkway Interchange Project.
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Placer Parkway Phase I
Significant Impact Issue Area
Placer Parkway Phase I
Mitigation Measure (MM) Applicability to Project in Rocklin Biological Resources: Have a
substantial adverse effect on any
riparian habitat or other
sensitive natural community
identified in local or regional
plans, policies, or regulations, or
by the California Department of
Fish and Game or U.S. Fish and
Wildlife Service.

Certain permits mentioned in MM BIO-4 are not
applicable to the Interim Condition, such as
obtaining a 401 Water Quality Certification and
a Lake and Streambed Alteration Agreement.

MM BIO-6 does not apply to the proposed
Interim Condition because compensatory
mitigation requirements for direct and indirect
impacts on vernal pools mapped within
overlapping impact limits of the Placer Parkway
Phase I and the Whitney Ranch Interchange
project in Rocklin occurred during construction
of the Whitney Ranch Parkway Interchange, as
authorized for that separate project by permits
obtained in 2014. Also, the Biological Opinion
issued for Placer Parkway Phase I in 2016 took
into account the Whitney Ranch Parkway
Interchange Project.

Biological Resources: Have a
substantial adverse effect on
federally protected wetlands as
defined by Section 404 of the
Clean Water Act (including, but
not limited to, marshes, vernal
pools, coastal wetlands, etc.)
through direct removal, filling,
hydrological interruption, or
other means.

Certain permits mentioned in MM BIO-4 are not
applicable to the Interim Condition, such as
obtaining a 401 Water Quality Certification and
a Lake and Streambed Alteration Agreement.

MM BIO-6 and BIO-11 do not apply to the
proposed Interim Condition because
compensatory mitigation requirements for
direct and indirect impacts on vernal pools and
permanent fill of waters of the United States
mapped within the overlapping impact limits of
the Placer Parkway Phase I project and the
Whitney Ranch Interchange project in Rocklin
occurred during construction of the Whitney
Ranch Parkway Interchange, as authorized for
that separate project by permits obtained in
2014. Also, the Biological Opinion issued for
Placer Parkway Phase I in 2016 took into
account the Whitney Ranch Parkway
Interchange Project.

MM BIO-11 does not apply to construction of
the remainder of Placer Parkway Phase I within
the city limits of Rocklin as no additional
permanent fill of waters of the United States
would occur in those limits.
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No protected trees would be removed in the
city of Rocklin.

Cultural Resources: Cause a
substantial adverse change in
the significance of an
archaeological resource
pursuant to Section 15064.5.

MM CUL-1: Stop Work if Cultural
Materials are Encountered During
Ground-Disturbing Activities
Applicable.

Mitigation applies.

Cultural Resources: Disturb
any human remains, including
those interred outside of formal
cemeteries.

MM CUL-2: Stop Work if Human
Remains are Encountered During
Ground-Disturbing Activities
Applicable.

Mitigation applies.

Geology and Soils: Result in
substantial soil erosion or the
loss of topsoil.

MM GEO-1: Implement Temporary
Construction Site BMPs
Applicable.

Mitigation applies.

Geology and Soils: Directly or
indirectly destroy a unique
paleontological resource or site
or unique geologic feature.

MM GEO-2: Monitor Excavation and
Earthmoving Activities
Applicable.

Mitigation applies.

Hazards and Hazardous
Materials: Create a significant
hazard to the public or the
environment through the
routine transport, use, or
disposal of hazardous materials.

MM HAZ-1: Test Yellow Pavement
Striping and Include Provisions in
Standard BMPs
MM HAZ-2: Prepare and Implement
Health and Safety Plan
Applicable, with exceptions.

MM HAZ-1 does not apply to the interim
condition because the roadway striping in its
limits was installed or replaced in 2015/2016
during construction of the Whitney Ranch
Parkway project or otherwise was installed
after the end of use of lead chromate and toxic
levels of other metals or chemicals.
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Placer Parkway Phase I
Significant Impact Issue Area
Placer Parkway Phase I
Mitigation Measure (MM) Applicability to Project in Rocklin Hydrology and Water Quality:

Violate any water quality
standards or waste discharge
requirements.

Certain permits mentioned in MM BIO-4 are not
applicable to the Interim Condition, such as
obtaining a 401 Water Quality Certification and
a Lake and Streambed Alteration Agreement.

Primary impact potential is west of SR 65
however, impact potential is also in Rocklin.

Hydrology and Water Quality:

Certain permits mentioned in MM BIO-4 are not
applicable to the Interim Condition, such as
obtaining a 401 Water Quality Certification and
a Lake and Streambed Alteration Agreement.

Primary impact potential is west of SR 65
however, impact potential is also in Rocklin.

Hydrology and Water Quality:

Create or contribute runoff
water that would exceed the
capacity of existing or planned
stormwater drainage systems or
provide substantial additional
sources of polluted runoff.

Certain permits mentioned in MM BIO-4 are not
applicable to the Interim Condition, such as
obtaining a 401 Water Quality Certification and
a Lake and Streambed Alteration Agreement.

Primary impact potential is west of SR 65
however, impact potential is also in Rocklin.

Hydrology and Water Quality:

Otherwise substantially degrade
water quality.

Certain permits mentioned in MM BIO-4 are not
applicable to the Interim Condition, such as
obtaining a 401 Water Quality Certification and
a Lake and Streambed Alteration Agreement.

Primary impact potential is west of SR 65
however, impact potential is also in Rocklin.
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MM NOI-1: Employ Noise-Reducing
Construction Practices during
Construction
MM NOI-2. Limit Construction within
350-feet of Residential Uses
Applicable.

Mitigation applies.

Noise: Result in a substantial
temporary or periodic increase
in ambient noise levels in the
project vicinity above levels
existing without the project.

MM NOI-1: Employ Noise-Reducing
Construction Practices during
Construction
MM NOI-2. Limit Construction within
350-feet of Residential Uses
Applicable.

Mitigation applies.

Transportation/Traffic:

MM TRA-1. Install Traffic Signals at
Affected Intersections to Ensure
Acceptable Traffic Operations
Not applicable.

Significant impact and mitigation are not in
Rocklin project or city limits.

Transportation/Traffic:

MM TRA-1. Install Traffic Signals at
Affected Intersections to Ensure
Acceptable Traffic Operations
Not applicable.

Significant impact and mitigation not in Rocklin
project or city limits.

Transportation/Traffic:

Substantially increase hazards
because of a design feature (e.g.,
sharp curves or dangerous
intersections) or incompatible
uses (e.g., farm equipment).

MM TRA-2: Prepare and Implement a
Traffic Management Plan
Applicable.

Mitigation applies.

Transportation/Traffic: Result
in inadequate emergency access.

MM TRA-2: Prepare and Implement a
Traffic Management Plan
Applicable.

Mitigation applies.
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Mitigation Measure BIO-2: Conduct Mandatory Environmental Awareness Training for Construction Personnel
Before any work occurs in the project area, including grading, the County will retain a qualified biologist (familiar with the resources to be protected) to conduct a mandatory contractor/worker environmental awareness training for construction personnel. The awareness training will be provided to all construction personnel (contractors and subcontractors) to brief them on the need to avoid effects on sensitive biological resources (e.g., wetlands, sensitive species, nesting birds, protected trees) adjacent to construction areas and the penalties for not complying with applicable state and federal laws and permit requirements. The biologist will inform all construction personnel 430
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The training will also include identifying the BMPs written into construction specifications for avoiding and minimizing the introduction and spread of invasive plants, and the rationale behind their implementation during project construction. A note specifying this information will be included on the project Improvement Plans
Mitigation Measure BIO-3: Retain a Biologist to Conduct Periodic Monitoring during Construction in Sensitive Habitats
The County will retain a qualified biologist to conduct weekly site visits during any ground- disturbing activities that occur within or adjacent to ESAs (e.g., wetlands, sensitive species habitat, active bird nests, protected trees). The purpose of the site visits is to ensure that measures identified in this report are properly implemented to avoid and minimize effects on sensitive biological resources and to ensure the project complies with all applicable permit requirements and agency conditions of approval. The biologist will ensure that fencing around ESAs remains in place during construction and that no construction personnel, equipment, or runoff/sediment from the construction area enters ESAs.
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The proposed project is subject to stormwater quality regulations established under the National Pollutant Discharge Elimination System (NPDES), described in Clean Water Act (CWA) Section 402.

The BMPs will be selected to achieve maximum sediment removal and represent the best available technology that is economically achievable and are subject to review and approval by the County.

The BMPs will include, but are not limited to, the following.  All earthwork in and around wetlands or other waters will occur in the dry season. Earthwork will not occur from the first day of the first significant rain (1 inch or greater) until June 1, or until wetlands remain dry for 72 hours and no significant rain is forecast on the day of such ground disturbance.
 Equipment used in and around drainages and wetlands will be in good working order and free of dripping or leaking engine fluids. All vehicle maintenance will be performed at least 300 feet from all streams. Any necessary equipment washing will be carried out where the water cannot flow into drainages or wetlands.
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 The contractor will be required to develop a hazardous material spill prevention control and countermeasure plan before construction begins. The plan will include strict onsite handling rules to keep construction and maintenance materials from entering wetlands and other waters, including procedures related to refueling, operating, storing and staging construction equipment and preventing and responding to spills. The plan will also identify the parties responsible for monitoring the spill response. During construction, any spills will be cleaned up immediately according to the spill prevention and countermeasure plan. The County will review and approve the contractors’ hazardous material spill prevention control and countermeasure plan before allowing construction to begin.
 The following types of materials will not be rinsed or washed into the streets, shoulder areas, or gutters: concrete; solvents and adhesives; thinners; paints; fuels; sawdust; dirt; gasoline; asphalt and concrete saw slurry; heavily chlorinated water.
 Any surplus concrete rubble, asphalt, or other rubble from construction will be taken to a local landfill.
 An erosion and sediment control plan will be prepared and implemented for the project. It will include the following provisions and protocols. The SWPPP for the project will detail the applications and type of measures and the allowable exposure of unprotected soils.  Make discharge from dewatering operations, if needed, and runoff from disturbed areas conform to the water quality requirements of the waste discharge permit issued by the Central Valley Regional Water Quality Control Board.
 Apply temporary erosion control measures, such as sandbagged silt fences, throughout construction of the proposed project and remove after the working area is stabilized or as directed by the engineer. Soil exposure will be minimized through use of temporary BMPs, groundcover, and stabilization measures. Exposed dust-producing surfaces will be sprinkled daily, if necessary, until wet. Sprinkling will be controlled to avoid producing runoff. Paved roads will be swept daily following construction activities.  Conduct periodic maintenance of erosion and sediment control measures.  Plant an appropriate seed mix of native or naturalized species on disturbed areas upon completion of construction.
 Cover or apply nontoxic soil stabilizers to inactive construction areas (previously graded areas inactive for 10 days or more) that could contribute sediment to waterways.  Enclose and cover exposed stockpiles of dirt or other loose, granular construction materials that could contribute sediment to waterways. Material stockpiles will be located in non- traffic areas only. Side slopes will not be steeper than 2:1. All stockpile areas will be surrounded by a filter fabric fence and interceptor dike.  Contain soil and filter runoff from disturbed areas by berms, vegetated filters, silt fencing, straw wattle, plastic sheeting, catch basins, or other means necessary to prevent the escape of sediment from the disturbed area.
 Use other temporary erosion control measures (such as silt fences, staked straw bales/wattles, silt/sediment basins and traps, check dams, geofabric, sandbag dikes, and 433
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0.94 acre of suitable habitat (vernal pools and vernal swales) for vernal pool fairy shrimp.

Consistent with the County’s current working draft of the PCCP, direct impacts on vernal pool fairy shrimp habitat will be mitigated at a minimum 2.25:1 ratio (1 acre preserved and 1.25 acre restored for every 1 acre affected). The exact acreage and location of compensatory mitigation will be based on final revisions to the project design and consultation with USFWS. Compensatory mitigation can be accomplished through one or a combination of the following three options.  Purchase the appropriate number and type of habitat credits at a USFWS-approved mitigation bank or conservation area.
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Mitigation Measure BIO-8: Compensate for Permanent Removal of Swainson’s Hawk Foraging Habitat
The County will compensate for the permanent removal of suitable foraging habitat for Swainson’s hawks by providing offsite habitat management lands as described in CDFW’s Staff Report Regarding Mitigation for Impacts to Swainson’s Hawks in the Central Valley of California (California Department of Fish and Game “994). The final acreage of offsite management lands to be provided 435
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Destruction of unoccupied burrows outside the work area will be avoided and visible markers will be placed near burrows to ensure they are not collapsed.

Mitigation Measure CUL-1: Stop Work if Cultural Materials are Encountered During Ground- Disturbing Activities
If previously-unidentified cultural materials are encountered or unearthed during construction, consistent with Caltrans and County policies to avoid cultural resources, work in that area will halt until a qualified archaeologist can evaluate the nature and significance of the find and identify an 437
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Training shall address the proper selection, deployment, and repair of construction site BMPs used within project limits.
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Constructing barriers to block sound transmission to noise-sensitive land uses. The barriers shall be designed to obstruct the line of sight between the noise-sensitive land use and on-site construction equipment.
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MITIGATION MONITORING AND REPORTING PROGRAM

WHITNEY RANCH PARKWAY WIDENING IN THE CITY OF ROCKLIN
The California Environmental Quality Act (CEQA, Public Resources Code Section 21000 et seq., as amended by Chapter 1232) requires all lead agencies before approving a proposed project to adopt a reporting and monitoring program for adopted or required changes to mitigate or avoid significant environmental effects. The reporting or monitoring program shall be designed to ensure compliance during project implementation as required by AB 3180 (Cortese) effective on January 1, 1989, and Public Resources Code Section 21081.6. This law requires the lead agency responsible for the certification of an environmental impact report or adoption of a mitigated negative declaration to prepare and approve a program to both monitor all mitigation measures and prepare and approve a report on the progress of the implementation of those measures.

The responsibility for monitoring assignments is based upon the expertise or authority of the person(s) assigned to monitor the specific activity. The City of Rocklin Community Development Director or his designee shall monitor compliance and timely monitoring and reporting of all aspects of the mitigation monitoring program.

The Mitigation Monitoring and Reporting Program (MMRP) identifies the mitigation measures associated with the Whitney Ranch Parkway Widening Project (Project) and identifies the monitoring activities required to ensure their implementation. Implementation responsibility is when the project through the development stages is checked to ensure that the measures are included prior to the actual construction of the project.

The following pages present the MMRP with the mitigation measures, implementation, and monitoring responsibilities. After the mitigation measures is a general Mitigation Monitoring Report Form, which will be used as the principal reporting form for this monitoring program. Each mitigation measure will be listed on the form and provided to the responsible department. These mitigation measures are as follows:
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AIR QUALITY:

Mitigation Measure AQ-1: Reduce Construction Emissions to Below PCAPCD NOX Thresholds The following measures, or others that are necessary to achieve the construction NOX target of 82 lbs/day, will be implemented to ensure construction-related emissions do not exceed PCAPCD’s NOX threshold:
 Require the usage of EPA rated Tier 4 interim or higher rated construction equipment. In general, replacing Tier 2 Equipment with Tier 4 interim rated equipment will reduce NOX emissions by 68% (94%, if using Tier 4 final rated equipment) (South Coast Air Quality Management District 2010).  Require the usage of equipment that is retrofitted with Diesel Oxidation Catalysts or Selective Catalytic Reduction technology. In general, equipment that is retrofitted with this technology emits 40% less NOX than conventional equipment.  Work with the PCAPCD to purchase NOX credits to offset remaining NOX construction emissions exceeding PCAPCD thresholds.

Implementation:

Prior to the start of grading or construction activities, the City shall include the above mitigation measures in its plans and specifications for the project. During construction, the contractor(s) shall implement the above mitigation measure.

Responsibility:

Community Development Department (Engineering Division) Contractor(s)
BIOLOGICAL RESOURCES:

Mitigation Measure BIO-1: Install Fencing and/or Flagging to Protect Sensitive Biological Resources
Prior to construction, the City’s contractor will install high-visibility orange construction fencing and/or flagging, as appropriate, along the perimeter of the work area adjacent to Environmentally Sensitive Areas. Where specific buffer distances are required for sensitive biological resources (e.g., wetlands, sensitive species habitats, active bird nests, protected trees), buffer distances will be specified under the corresponding measures below. The City will ensure that the final construction plans show the locations where fencing will be installed. The City or contractor (at the discretion of the City) will ensure that the fencing is maintained throughout the duration of the construction period. If the fencing is removed, damaged, or otherwise compromised during the construction period, construction activities will cease until the fencing 442

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is repaired or replaced. The Project’s Special Provisions package will provide clear language regarding acceptable fencing material and prohibited construction-related activities, vehicle operation, material and equipment storage, and other surface-disturbing activities within ESAs.

A note specifying this information will be included on the project Improvement Plans.

Implementation:

Responsibility:

Community Development Department (Engineering Division) Contractor(s)
BIOLOGICAL RESOURCES:

Mitigation Measure BIO-2: Conduct Mandatory Environmental Awareness Training for Construction Personnel
Before any work occurs in the Project area, including grading, the City will retain a qualified biologist (familiar with the resources to be protected) to conduct a mandatory contractor/worker environmental awareness training for construction personnel. The awareness training will be provided to all construction personnel (contractors and subcontractors) to brief them on the need to avoid effects on sensitive biological resources (e.g., wetlands, sensitive species, nesting birds, protected trees) adjacent to construction areas and the penalties for not complying with applicable state and federal laws and permit requirements. The biologist will inform all construction personnel about the life history and habitat requirements of sensitive species with potential for occurrence onsite, the importance of maintaining habitat, and the terms and conditions of the biological opinion (BO) or other authorizing document. Proof of this instruction will be submitted to the City, and other overseeing agencies (e.g., USFWS), as appropriate.

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 Project-related vehicles and construction equipment will restrict off-road travel to the designated construction area.
 Vegetation clearing and construction operations will be limited to the minimum necessary in areas of temporary access work areas and staging.
 All food-related trash will be disposed of in closed containers and removed from the project site at least once a week during the construction period. Construction personnel will not feed or otherwise attract wildlife to the project site.  No pets or firearms will be allowed on the project site.  To prevent possible resource damage from hazardous materials such as motor oil or gasoline, construction personnel will not service vehicles or construction equipment outside designated staging areas.

The training will also include identifying the Best Management Practices (BMPs) written into construction specifications for avoiding and minimizing the introduction and spread of invasive plants, and the rationale behind their implementation during project construction. A note specifying this information will be included on the project Improvement Plans.

Implementation:

Prior to the start of grading or construction activities, the City shall include the above mitigation measures in its plans and specifications for the project. Proof of worker environmental awareness training shall be provided to the City. During construction, the contractor(s) shall implement the above general restriction and guidelines noted in the above mitigation measure.

Responsibility:

Community Development Department (Engineering Division) Contractor(s)
BIOLOGICAL RESOURCES:

Mitigation Measure BIO-3: Retain a Biologist to Conduct Periodic Monitoring during Construction in Sensitive Habitats
The City will retain a qualified biologist to conduct weekly site visits during any ground-disturbing activities that occur within or adjacent to Environmentally Sensitive Areas (ESAs) (e.g., wetlands, sensitive species habitat, active bird nests, protected trees). The purpose of the site visits is to ensure that measures identified in this report are properly implemented to avoid and minimize effects on sensitive biological resources and to ensure the project complies with all applicable permit requirements and agency conditions of approval. The biologist will ensure that fencing around ESAs remains in place during construction and that no construction personnel, equipment, or runoff/sediment from the construction area enters ESAs. 444

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Implementation:

Responsibility:

Community Development Department (Engineering Division) Contractor(s)
BIOLOGICAL RESOURCES:

Mitigation Measure BIO-4: Protect Water Quality and Minimize Sedimentation Runoff in Wetlands and Other Waters outside the Project Limits
The City and its construction contractor will comply with all construction site BMPs specified in the Storm Water Pollution Prevention Plan (SWPPP) and any other permit conditions to minimize introduction of construction-related contaminants and sedimentation runoff. Broadly, these BMPs will address soil stabilization, sediment control, wind erosion control, vehicle tracking control, non-storm water management, and waste management practices. The BMPs will be based on the best conventional and best available technology.

The proposed Project is subject to stormwater quality regulations established under the National Pollutant Discharge Elimination System (NPDES), described in Clean Water Act (CWA) Section 402. In California, the NPDES program requires that any construction activity disturbing 1 or more acres comply with the statewide General Permit, as authorized by the State Water Resources Control Board. The General Permit requires elimination or minimization of nonstormwater discharges from construction sites and the development and implementation of a SWPPP for the site. Below are the primary elements of the SWPPP.
 Description of site characteristics—including runoff and overland characteristics and soil erosion hazard—and construction procedures.
 Guidelines for proper application of erosion and sediment control BMPs.  Description of measures to prevent and control toxic materials spills.  Description of construction site housekeeping practices.

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The BMPs will be selected to achieve maximum sediment removal and represent the best available technology that is economically achievable and are subject to review and approval by the City. The City will perform routine inspections of the construction area to verify the BMPs are properly implemented and maintained. The City will notify contractors immediately if there is a noncompliance issue and will require compliance.

The BMPs will include, but are not limited to, the following.  All earthwork in and around wetlands or other waters will occur in the dry season.

Earthwork will not occur from the first day of the first significant rain (1 inch or greater) until June 1, or until wetlands remain dry for 72 hours and no significant rain is forecast on the day of such ground disturbance.
 Equipment used in and around drainages and wetlands will be in good working order and free of dripping or leaking engine fluids. All vehicle maintenance will be performed at least 300 feet from all streams. Any necessary equipment washing will be carried out where the water cannot flow into drainages or wetlands.
 The contractor will be required to develop a hazardous material spill prevention control and countermeasure plan before construction begins. The plan will include strict onsite handling rules to keep construction and maintenance materials from entering wetlands and other waters, including procedures related to refueling, operating, storing and staging construction equipment and preventing and responding to spills. The plan will also identify the parties responsible for monitoring the spill response. During construction, any spills will be cleaned up immediately according to the spill prevention and countermeasure plan. The City will review and approve the contractors’ hazardous material spill prevention control and countermeasure plan before allowing construction to begin.
 The following types of materials will not be rinsed or washed into the streets, shoulder areas, or gutters: concrete; solvents and adhesives; thinners; paints; fuels; sawdust; dirt; gasoline; asphalt and concrete saw slurry; heavily chlorinated water.  Any surplus concrete rubble, asphalt, or other rubble from construction will be taken to a local landfill.
 An erosion and sediment control plan will be prepared and implemented for the project.

It will include the following provisions and protocols. The SWPPP for the project will detail the applications and type of measures and the allowable exposure of unprotected soils.  Make discharge from dewatering operations, if needed, and runoff from disturbed areas conform to the water quality requirements of the waste discharge permit issued by the Central Valley Regional Water Quality Control Board. 446

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 Apply temporary erosion control measures, such as sandbagged silt fences, throughout construction of the proposed project and remove after the working area is stabilized or as directed by the engineer. Soil exposure will be minimized through use of temporary BMPs, groundcover, and stabilization measures. Exposed dust- producing surfaces will be sprinkled daily, if necessary, until wet. Sprinkling will be controlled to avoid producing runoff. Paved roads will be swept daily following construction activities.
 Conduct periodic maintenance of erosion and sediment control measures.  Plant an appropriate seed mix of native or naturalized species on disturbed areas upon completion of construction.
 Cover or apply nontoxic soil stabilizers to inactive construction areas (previously graded areas inactive for 10 days or more) that could contribute sediment to waterways.
 Enclose and cover exposed stockpiles of dirt or other loose, granular construction materials that could contribute sediment to waterways. Material stockpiles will be located in non-traffic areas only. Side slopes will not be steeper than 2:1. All stockpile areas will be surrounded by a filter fabric fence and interceptor dike.  Contain soil and filter runoff from disturbed areas by berms, vegetated filters, silt fencing, straw wattle, plastic sheeting, catch basins, or other means necessary to prevent the escape of sediment from the disturbed area.  Use other temporary erosion control measures (such as silt fences, staked straw bales/wattles, silt/sediment basins and traps, check dams, geofabric, sandbag dikes, and temporary re-vegetation or other ground cover) to control erosion from disturbed areas as necessary.
 Avoid earth or organic material from being deposited or placed where it may be directly carried into nearby wetlands or other waters.

Implementation:

Responsibility:

Community Development Department (Engineering Division) Contractor(s)
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BIOLOGICAL RESOURCES:

Mitigation Measure BIO-7: Conduct Vegetation Removal during the Non-Breeding Season and Conduct Preconstruction Surveys for Swainson’s Hawk
The City will remove vegetation (including trees, shrubs, and grasses) during the non-breeding season for Swainson’s hawk (generally from September 16 to February 28), to the extent feasible.

If it is not feasible to remove all vegetation during the non-breeding season, then the City will retain a qualified wildlife biologist with knowledge of Swainson’s hawk to conduct nesting surveys before the start of construction. Surveys will be conducted during the nesting season (March 1 through September 15) in accordance with the Swainson’s Hawk Technical Advisory Committee’s methodology (May 31, 2000) within the methodology’s Survey Periods I, II, and III (March 1 through April 20) or according to updated methodologies as issued by CDFW. If construction will commence after March 1 but prior to April 5, then a minimum of two surveys will be conducted prior to the start of construction to determine whether Swainson’s hawk are nesting within the survey area. For phased construction, surveys will continue throughout the remainder of the survey period to cover areas not under active construction. If surveys conclude that Swainson’s hawk nests occur, and are occupied, the City will implement the following minimization measures.
 To prevent nest abandonment, the City will establish a minimum 1,000-foot no- disturbance buffer between the occupied nest and construction activities that occur during the nesting season (March 1 through September 15). The buffer distance may be reduced based on site-specific conditions or the nature of the construction activity (e.g., level of existing disturbance, location of the nest, status of nest and eggs/nestlings, and type and level of construction activity). The reduced buffer distance will be determined by a qualified biologist (with knowledge of the species) in coordination with CDFW.  If the Swainson’s hawk young fledge prior to September 15, project activities can proceed normally after a qualified biologist determines that the young are capable of independent survival (i.e., not being fed by parents).
 Nest trees will not be removed, if feasible. If a nest tree (any tree that has an active nest during the year the impact is to occur) must be removed, tree removal will be between September 16 and February 28.

Implementation:

Responsibility:
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Community Development Department (Engineering Division) Contractor(s)
BIOLOGICAL RESOURCES:

Mitigation Measure BIO-8: Compensate for Permanent Removal of Swainson’s Hawk Foraging Habitat
The City will compensate for the permanent removal of suitable foraging habitat for Swainson’s hawks by providing offsite habitat management lands as described in CDFW’s Staff Report Regarding Mitigation for Impacts to Swainson’s Hawks in the Central Valley of California (California Department of Fish and Game 1994). The final acreage of offsite management lands to be provided will depend on the distance between the project area and the nearest active nest site. The mitigation ratio varies from 0.5:1 to 1:1(dependent on the location of the closest known nest site) of habitat preserved for each acre lost. In lieu of acquiring offsite mitigation lands, the City may purchase mitigation credits for Swainson’s hawk foraging habitat from a suitable mitigation or conservation bank that sells upland habitat credits with habitat function equal or similar to lands that are permanently affected by the project. To determine the appropriate mitigation ratio, information on the nearest nest will be collected during preconstruction Swainson’s hawk surveys conducted under Mitigation Measure BIO-7. If no active nests are found during this survey, a search of the CNDDB will be conducted, and CDFW will be contacted to determine the nearest active nest (active within the previous 5 years).

Implementation:

Prior to the start of grading or construction activities, the City shall implement the above mitigation measure.

Responsibility:

Community Development Department (Engineering Division) BIOLOGICAL RESOURCES:

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If burrowing owls are present within the direct disturbance area and cannot be avoided during non-breeding season (generally September 1 through January 31), passive relocation techniques (e.g., installing one-way doors at burrow entrances) shall be used instead of trapping. Passive relocation may also be used during the breeding season (February 1 through August 30) if a qualified biologist, coordinating with CDFW, determines through site surveillance and/or scoping that the burrow is not occupied by burrowing owl adults, young, or eggs. The one-way doors shall be left in place for a minimum of 1 week and monitored daily to insure that the owls have left the burrow. Excavation of the burrow shall be conducted using hand tools and a section of flexible plastic pipe (at least 3 inches in diameter) shall be inserted into the burrow tunnel to maintain an escape route for any animals that may be inside the burrow.

Destruction of unoccupied burrows outside the work area will be avoided and visible markers will be placed near burrows to ensure they are not collapsed.

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Implementation:

Responsibility:

Community Development Department (Engineering Division) Contractor(s)
BIOLOGICAL RESOURCES:

Mitigation Measure BIO-10: Conduct Vegetation Removal during the Non-Breeding Season and Conduct Preconstruction Surveys for Nesting Migratory Birds and Raptors The City will remove vegetation during the non-breeding season for migratory birds and raptors (generally from September 1 to January 31), to the extent feasible.

If it is not feasible to remove vegetation during the non-breeding season, then the City will retain a qualified wildlife biologist with knowledge of the relevant species to conduct nesting surveys before the start of construction. The nesting surveys will be conducted in conjunction with Swainson’s hawk and burrowing owl surveys conducted for Mitigation Measures BIO-6 and BIO- 8 and will include a minimum of two separate surveys to look for active migratory bird and raptor nests. Surveys will include a search of all trees and shrubs, wetland, and grassland vegetation that provide suitable nesting habitat in the construction area. In addition, a 500-foot area around the project area will be surveyed for nesting raptors. Surveys should occur during the height of the breeding season (March 1 to June 1) with one survey occurring within 30 days prior to construction and the second survey occurring within 1 week after of the start of construction. If no active nests are detected during these surveys, no additional measures are required.

Implementation:

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Responsibility:

Community Development Department (Engineering Division) Contractor(s)
CULTURAL RESOURCES:

Mitigation Measure CUL-1: Stop Work if Cultural Materials are Encountered During Ground- Disturbing Activities
If previously-unidentified cultural materials are encountered or unearthed during construction, consistent with Caltrans and City policies to avoid cultural resources, work in that area will halt until a qualified archaeologist can evaluate the nature and significance of the find and identify an appropriate course of treatment, in consultation with Caltrans and the State Historic Preservation Office, as appropriate. Treatment could include data recovery, analysis, and curation. A note specifying this information will be included on the project Improvement Plans.

Implementation:

If evidence of undocumented cultural resources is discovered during grading or construction operations, ground disturbance in the area shall be halted and a qualified professional archaeologist, the City’s Community Development Department Director and the Native American Heritage Commission shall be notified regarding the discovery. Other procedures as specifically noted in the mitigation measure shall also be followed and complied with.

Responsibility:

Community Development Department (Engineering Division) Contractor(s)
Native American Heritage Commission
CULTURAL RESOURCES:

Mitigation Measure CUL-2: Stop Work if Human Remains are Encountered During Ground- Disturbing Activities
In the event that human remains are discovered, the Placer County Coroner will be notified immediately. If the coroner determines the remains to be Native American in origin, the coroner will be responsible for notifying the NAHC, which will appoint a “most likely descendent” “MLD) (Public Resources Code “PRC] Section 5097.99). The archaeological consultant, project applicant, City of Rocklin, and MLD will make all reasonable efforts to develop an agreement for the dignified treatment of human remains and associated or unassociated funerary objects (State CEQA Guidelines Section 15064.5[d]). The agreement should take into consideration the appropriate excavation, removal, recordation, analysis, custodianship, curation, and final 452

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disposition of the human remains and associated or unassociated funerary objects. The MLD will have 24 hours after notification by the NAHC to make their recommendation (PRC Section 5097.98). If the MLD does not agree to the reburial method, the project shall follow PRC Section 5097.98(b), which states, “The landowner or his or her authorized representative shall reinter the human remains and items associated with Native American burials with appropriate dignity on the property in a location not subject to further subsurface disturbance.” A note specifying this information will be included on the project Improvement Plans.

Implementation:

If evidence of human remains is discovered during grading or construction operations, ground disturbance in the area shall be halted and a qualified professional archaeologist, the City’s Community Development Department Director and the Placer County Coroner shall be notified regarding the discovery. Other procedures as specifically noted in the mitigation measure shall also be followed and complied with.

Responsibility:

Community Development Department (Engineering Division) Contractor(s)
Placer County Coroner
GEOLOGY:

Mitigation Measure GEO-1: Implement Temporary Construction Site BMPs The City will implement the temporary construction site BMPs identified in the project’s Storm Water Data Report (California Department of Transportation 2014b). Whenever possible, earth- disturbing construction activities should not be scheduled during anticipated rain events.

Construction site BMPs should be installed prior to the start of construction or as early as feasibly possible during construction. Drainage Shed Areas will be protected in accordance with the Project’s pollution control measures. The construction site BMP strategy for this project will consist of implementing the following measures.
 Soil stabilization measures including move-in/move-out (erosion control), temporary hydraulic mulch, temporary cover and temporary fence (type ESA).  Sediment control measures including temporary fiber rolls, temporary silt fence, and temporary drainage inlet protection.
 Tracking control including stabilized construction entrances/exits and street sweeping.  Non-stormwater management measures including concrete washout bins. 453

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 General construction site management including training employees and subcontractors.

Training shall address the proper selection, deployment, and repair of construction site BMPs used within project limits.

Implementation:

Responsibility:

Community Development Department (Engineering Division) Contractor(s)
GEOLOGY:

Moving of imported fill material does not require monitoring.

Implementation:

Responsibility:

Community Development Department (Engineering Division) Contractor(s)
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HAZARDS & HAZARDOUS MATERIALS:

Implementation:

Responsibility:

Community Development Department (Engineering Division) Contractor(s)
NOISE:

Measures used to limit construction noise include the following:
 Locating stationary equipment (e.g., generators, compressors, rock crushers, cement mixers, idling trucks) as far as possible from noise-sensitive land uses.  Prohibiting gasoline or diesel engines from having unmuffled exhaust.  Requiring that all construction equipment powered by gasoline or diesel engines have sound-control devices that are at least as effective as those originally provided by the manufacturer and that all equipment be operated and maintained to minimize noise generation.
 Preventing excessive noise by shutting down idle vehicles or equipment.  Using noise-reducing enclosures around noise-generating equipment.  Selecting haul routes that affect the fewest number of people. 455

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Implementation:

Responsibility:

Community Development Department (Engineering Division) Contractor(s)
NOISE:

Implementation:

Responsibility:

Community Development Department (Engineering Division) Contractor(s)
TRANSPORTATION/TRAFFIC:

Mitigation Measure TRA-2: Prepare and Implement a Traffic Management Plan The City will develop or require its contractors to develop a traffic management plan (TMP) that will be implemented throughout project construction. The TMP will:
 Contain a plan for communicating with emergency service providers, and an access and circulation plan for use by emergency vehicles when lane closures or detours are in effect.
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 Specify that the contractor will provide advance notice of lane or road closures to local fire and police departments to ensure that emergency routes are designated to maintain response times.
 Provide specific standards to be followed for traffic control signage and implementation to minimize hazards for vehicles travelling through the project area during construction.  Contain a plan for communicating to the public the locations and routes of detours.  Require that access to driveways and private roads be maintained at all times.

Implementation:

Responsibility:

Community Development Department (Engineering Division) Contractor(s)
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MITIGATION MONITORING REPORT FORMS
Project Title:

Mitigation Measures:

Completion Date: (Insert date or time period that mitigation measures were completed) Responsible Person:
________________________________
(Insert name and title)
Monitoring/Reporting:
________________________________
Community Development Director
Effectiveness Comments:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ 458
City Council
Staff Report

Subject:

Sierra College Boulevard Widening Project – Property Acquisition Date:

August 13, 2024
Submitted By:

David Mohlenbrok, Director of Community Development
Department:

Community Development
Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Approving an Agreement and Related Budget Amendments for the Acquisition of Real Property, Escrow Instructions, and Certificate of Acceptance in Connection with the Sierra College Boulevard Widening Project and Authorizing the City Manager to Execute the Agreement, Escrow Instructions, Certificate of Acceptance, and Other Required Real Estate Documents.

Background:

On May 14, 2024, the City Council awarded a construction contract to Central Valley Engineering and Asphalt, Inc. (CVEA) to construct four separate projects packaged together and known as the Various Roadway and Pedestrian Improvements Project. One of these four projects is the Sierra College Boulevard Widening Project (No. 50164). The CVEA construction contract will widen southbound Sierra College Boulevard for a future three lane configuration and install a six-foot-wide sidewalk contiguous with the frontage of Lifehouse Church between Schriber Way and Dominguez Road.

To ensure the sidewalk is located within the City right of way, it is necessary for the City to acquire 5,228 square feet of real property from Lifehouse Church. Following successful negotiations, the City and property owner agreed to a sale price of $48,900 plus closing costs, for a total amount of $50,302.72. Staff recommends the City Council authorize the City Manager to execute all real estate transaction documents for the proposed Lifehouse Church real property acquisition.

Environmental Analysis:

The California Environmental Quality Act (CEQA) normally applies to activities that will result in a direct or reasonably foreseeable indirect physical change in the environment. Acquisition of this real property meets the above criteria and is subject to CEQA. However, as was determined when the City Council awarded a construction contract to CVEA to construct four separate projects packaged together and known as the Various Roadway and Pedestrian Improvements Project on May 14, 2024, no additional environmental review is required.

Item Number 11

459
Per CEQA Guidelines Section 15183 (b), the project will not result in environmental effects: 1) that are peculiar to the project or the parcel on which the project would be located; 2) that were not analyzed as significant effects in a prior EIR on the general plan, with which the project is consistent; 3) that are potentially significant off-site impacts and cumulative impacts which were not discussed in the prior EIR prepared for the City of Rocklin 2012 General Plan Update, and 4) that are previously identified significant effects which, as a result of substantial new information which was not known at the time the EIR was certified, are determined to have a more severe impact than discussed in the prior EIR. For these reasons, the Sierra College Boulevard Widening (Schriber Way to Dominguez Road) project can rely upon the previously prepared 2012 City of Rocklin General Plan Update EIR, and no further environmental review is required.

Fiscal Impact:

The total property acquisition cost, including closing costs, is $50,302.72. External funding set aside for this purpose will offset $50,000 of this amount. Staff recommends necessary budgetary and accounting adjustments needed to carry out the acquisition in the Reimbursable Fund (Fund 275) and the General Fund (Fund 100) to support the acquisition.

ATTACHMENTS:

1. Resolution

2. Resolution Exhibit A - Agreement for Acquisition of Real Property

3. Resolution Exhibit B - Escrow Instructions

4. Resolution Exhibit C - Certificate of Acceptance
460
RESOLUTION NO. 2024-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

APPROVING AN AGREEMENT AND RELATED BUDGET AMENDMENTS FOR

THE ACQUISITION OF REAL PROPERTY, ESCROW INSTRUCTIONS, AND

CERTIFICATE OF ACCEPTANCE IN CONNECTION WITH THE SIERRA

COLLEGE BOULEVARD WIDENING PROJECT AND AUTHORIZING THE CITY

MANAGER TO EXECUTE THE AGREEMENT, ESCROW INSTRUCTIONS,

CERTIFICATE OF ACCEPTANCE, AND OTHER REQUIRED REAL ESTATE

DOCUMENTS
WHEREAS, On June 25, 2024, the City Council approved the 2025 – 2029 Capital Improvement Program (CIP), which includes the Sierra College Boulevard Widening Project which will widen southbound Sierra College Boulevard for a future three lane configuration and install a six-foot-wide sidewalk contiguous with the frontage of Lifehouse Church between Schriber Way and Dominguez Road; and
WHEREAS, to ensure the improvements are located within the City right of way, it is necessary for the City to purchase 5,228 square feet of real property from Lifehouse Church at a sale price of $48,900; and
WHEREAS, budget and accounting authority is necessary to support the said acquisition, including the sales price and closing costs, up to $50,303.

NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Rocklin as follows:

Section 1. Approves the Agreement for Acquisition of Real Property (Exhibit “A”), Escrow Instructions (Exhibit “B”), and Certificate of Acceptance (Exhibit “C”), and authorizes the City Manager to execute these in substantially the forms attached hereto, and incorporated by this reference herein.

Section 2. Authorizes the City Manager to execute all other real estate documents necessary for the acquisition of the subject property.

Section 3. The City Manager, or the City Manager’s designee, is hereby authorized to approve all financial transactions, budgets, and appropriations needed to carry out the said acquisition in the Grant/Other Reimbursable Fund (Fund 275) and the General Fund (Fund 100) in accordance with the law and City policy.

PASSED AND ADOPTED this 13th of August, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
461
ABSTAIN: Councilmembers:
___________________________
Greg Janda, Mayor
ATTEST:
____________________________
Avinta Singh, City Clerk
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CERTIFICATE OF ACCEPTANCE
This is to certify that the interest in real property conveyed by the Grant Deed, dated _________________________from The Lifehouse Church, a California Corporation, successor in interest to and who acquired title as Sierra College Boulevard Baptist Church, a California corporation, as to an undivided one-half interest; AND Church Extension Investors Fund, Inc., an Illinois non-profit corporation, as to an undivided one-half interest, to the City of Rocklin, a California municipal corporation, is hereby accepted by the undersigned officer or agent on behalf of the City Council of the City of Rocklin pursuant to authority conferred by Resolution No. 2024-XXX, adopted on August 13, 2024 by the City Council of the City of Rocklin, and the City of Rocklin consents to recordation thereof by its duly authorized officer.

Dated:__________________________ By:________________________________ Aly Zimmermann, City Manager
497
City Council
Staff Report

Subject:

California Highway Patrol Grant
Date:

August 13, 2024
Submitted By:

Chad Morris, Captain
Rustin Banks, Chief
Department:

Police
Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Ratifying the Grant Application Submitted to the Department of California Highway Patrol and Authorizing the City Manager to Execute the Grant Agreement.

Background:

Like all communities, the City of Rocklin is impacted by driving under the influence (DUI) collisions and arrests, with arrests increasing by nearly 10% year-over-year in past three years. This data reveals that more education is needed to discourage drivers from engaging in the dangers of DUI. The City of Rocklin Police Department (RPD) has been awarded a $120,772.23 grant for education and enforcement of driving under the influence from the Department of California Highway Patrol (CHP). The grant award notice and agreement is included as Attachment 2. The primary focus is to preserve human life by preventing DUI.

RPD will provide education programs and conduct periodic enforcement operations across the community as it relates to the dangers of impaired driving. The goal is to educate the public, focusing on adolescents, on the dangers of driving under the influence, or being a passenger in a vehicle with a driver who is under the influence of drugs and/or alcohol.

This year’s grant award will be used to:
(1) purchase education/outreach materials, such as wrist bands, keychains, and flashlights, to be given to members of the community as reminders to dissuade drivers from DUI or passengers from getting into a vehicle with an impaired driver; (2) purchase one surveillance camera trailer for DUI checkpoints and education/outreach events;
(3) training for one Standardized Field Sobriety Testing (SFST) instructor course; and (4) personnel costs for officers to present at education/outreach and/or community events.

Police Officers trained as Drug Recognition Experts (DREs) will continue to utilize the four DUI education pedal carts and goggles purchased last year to simulate the effects of various levels of intoxication of alcohol and drugs on the human body. This education is best for middle and Item Number 12

498
high school aged students to deter future abuse of drugs, alcohol and DUI activity. The grant will also fund efforts to enforce violations of DUI laws by conducting DUI checkpoints and joint agency DUI saturation patrols.

CHP requires the City of Rocklin to provide an authorizing resolution prior to accepting the grant funding.

Fiscal Impact:

The total amount of the grant is $120,772.23. No City match is required. Staff recommends the City Council authorize any budgetary and accounting transactions up to $120,773 in the Fiscal Year 2024/25 Operating Budget in the Police Grant Fund (Fund 244) to administer the grant.

There is no impact to the General Fund.

ATTACHMENTS:

1. Resolution

2. Resolution Exhibit A - FY24-25 CTFGP Grant Agreement Rocklin PD 499
RESOLUTION NO. 2024-

RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF ROCKLIN

RATIFYING THE GRANT APPLICATION SUBMITTED TO THE DEPARTMENT OF CALIFORNIA

HIGHWAY PATROL AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE GRANT

AGREEMENT
WHEREAS, the City of Rocklin through its Police Department applied for and was awarded a one-year grant in the amount of one hundred twenty thousand seven hundred seventy-two dollars and twenty-three cents ($120,772.23), starting July 1, 2024 and concluding June 30, 2025; and
WHEREAS, the grant will fund partial personnel costs of police officers from the Rocklin Police Department who are assigned to conduct enforcement and/or public education outreach concerning the dangers of impaired driving, Standardized Field Sobriety Testing (SFST) Instructor Training for one officer, and the purchase of a Surveillance Trailer from Mobile Pro Systems plus miscellaneous public education materials; and
WHEREAS, the Rocklin Police Department will be providing education and conducting periodic driving under the influence (DUI) enforcement activities across the city as it relates to the increasing public awareness surrounding the dangers of impaired driving and reducing impaired driving accidents making our roadways a safer place to travel; and
WHEREAS, the California Highway Patrol (CHP) Cannabis Tax Fund Grant Program requires that the City of Rocklin provide a resolution from its governing body in order to accept the grant funding and administer the grant; and
WHEREAS, the Police Department seeks approval to purchase one MPS 3400 Trailer System from Mobile Pro Systems in accordance with Quote 27548 as submitted with the grant application utilizing grant funding; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rocklin as follows:

Section 1. The City Council of the City of Rocklin hereby ratifies the Police Department’s grant application to the California Highway Patrol and authorizes the City Manager to execute a Grant Agreement with the California Highway Patrol (attached hereto as Exhibit A)
Section 2. The City Council of the City of Rocklin hereby authorizes the City Manager to approve any budgetary and accounting transactions to administer the grant 500
agreement with the California Highway Patrol for the Cannabis Tax Fund Grant Program up to $120,773 consistent with the City policies and laws in Grant Fund (Fund 244).

Section 3. The City Council of the City of Rocklin hereby authorizes the City Manager to approve a purchase order to Mobile Pro Systems for the purchase of an MPS 3400 Trailer System.

Section 4. The City of Rocklin agrees to abide by the terms and conditions of the grant agreement as set forth by CHP.

PASSED AND ADOPTED this 13th day of August, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
____________________________________
Greg Janda, Mayor
ATTEST:
____________________________
Avinta Singh, City Clerk
501

State of California

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
GRANT AGREEMENT - Page 1
Award Number
17946
________________________________________________________________

1. GRANT TITLE
FY24/25 CTFGP Law Enforcement - Rocklin Police Department

2. NAME OF ORGANIZATION/AGENCY
Rocklin Police Department

3. ORGANIZATION/AGENCY SECTION TO ADMINISTER GRANT
Rocklin Police Department

4. PROJECT PERFORMANCE PERIOD
From: 07/01/2024 To: 06/30/2025

5. PURCHASE ORDER NUMBER

6. G RANT OPPORTUNITY INFORMATION DESCRIPTION
Law Enforcement grants provide financial assistance to allied agencies for the education, prevention, and the enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products.

The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve the Organization/Agency’s effectiveness through training and development of new strategies.

7. FUNDS ALLOCATED UNDER THIS GRANT AGREEMENT SHALL NOT EXCEED $120,772.23

8. TERMS AND CONDITIONS
The Grantee agrees to complete the Project, as described in the Project Description. The Grantee’s Grant Application, and the California Code of Regulations, Title 13, Division 2, Chapter 13, Sections 1890.00- 1890.27, are hereby incorporated into this Grant Agreement by reference.

The parties hereto agree to comply with the Terms and Conditions of the following attachments:
• Schedule A – Project Description, Problem Statement, Goals and Objectives, and Method of Procedure • Schedule B – Detailed Budget Estimate
• Schedule B-1 – Budget Narrative

We, the officials named below, hereby swear, under penalty of perjury under the laws of the State of California, that we are duly authorized to legally bind the Grant recipient to the above-described Grant Terms and Conditions.

IN WITNESS WHEREOF, this Grant Agreement is executed by the parties hereto.

9. APPROVAL SIGNATURES
A. AUTHORIZED OFFICIAL OF ORGANIZATION/AGENCY
Name: Aly Zimmermann
Title: City Manager
Phone: (916) 625-5585

Address: 3970 Rocklin Road
Rocklin, CA 95677

E-Mail: [email protected]

___________________________ _______________
(Signature) (Date)
B. AUTHORIZED OFFICIAL OF CHP
Name: Andrew Beasley Phone: (916) 843-4360
Title: Captain Fax: (916) 322-3169

Address: 601 North 7th Street
Sacramento, CA 95811

E-Mail: [email protected]

___________________________ _______________
(Signature) (Date)
C. ACCOUNTING OFFICER OF CHP
Name: C. M. Jones Phone: (916) 843-3531
Title: Commander Fax: (916) 322-3159

Address: 601 North 7th Street
Sacramento, CA 95811

E-Mail: [email protected]

___________________________ _______________
(Signature) (Date)

10. AUTHORIZED FINANCIAL CONTACT TO RECEIVE

REIMBURSEMENT PAYMENTS

Name: Karen Smith
Title: Administrative Analyst
Phone: (916) 625-5585

Address: Rocklin Police Department
Attn: Accounts Receivable
4080 Rocklin Road
Rocklin, CA 95677
502

TERMS AND CONDITIONS

Grantee shall comply with the California Code of Regulations, Title 13, Division 2, Chapter 13 Section 1890, et seq. and all other Terms and Conditions noted in this Grant Agreement. Failure by the Grantee to comply may result in the termination of this Grant Agreement by the California Highway Patrol (hereafter referred to as State). The State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

A. EXECUTION

1. The State (the California Highway Patrol) hereby awards, to the Grantee, the sum of money stated on page one of this Grant Agreement. This funding is awarded to the Grantee to carry out the Project set forth in the Project Description and the terms and conditions set forth in this Grant Agreement.

2. The funding for this Grant Agreement is allocated pursuant to California Revenue and Taxation Code Section 34019(f)(3)(B). The Grantee agrees that the State’s obligation to pay any sum under this Grant Agreement is contingent upon availability of funds disbursed from the California Cannabis Tax Fund to the State. If there is insufficient funding, the State shall have the option to either: 1) terminate this Grant Agreement; whereby, no party shall have any further obligations or liabilities under this Grant Agreement, or 2) negotiate a Grant Agreement Amendment to reduce the grant award and scope of work to be provided under this Grant Agreement.

3. The Grantee is not to commence or proceed with any work in advance of receiving notice that the Grant Agreement is approved. Any work performed by the Grantee in advance of the date of approval by the State shall be deemed volunteer work and will not be reimbursed by the State.

4. The Grantee agrees to provide any additional funding, beyond what the State has agreed to provide, pursuant to this Grant Agreement, and necessary to complete or carry out the Project, as described in this Grant Agreement. Any modification or alteration of this Grant Agreement, as set forth in the Grant Application submitted by the Grantee and on file with the State, must be submitted in writing thirty (30) calendar days in advance to the State for approval.

5. The Grantee agrees to complete the Project within the timeframe indicated in the Project Performance Period, which is on page one of this Grant Agreement.

B. PROJECT ADMINISTRATION

1. The Grantee shall submit all reimbursements, progress, performance, and/or other required reports concerning the status of work performed in furtherance of this Grant Agreement on a quarterly basis, or as requested by the State.

2. The Grantee shall provide the State with a final report showing all Project expenditures, which includes all State and any other Project funding expended, within sixty (60) calendar days after completion of this Grant Agreement.

3. The Grantee shall ensure all equipment which is purchased, maintained, operated, and/or developed is available for inspection by the State.

4. Equipment purchased through this Grant Agreement shall be used for the education, prevention, and enforcement of impaired driving laws, unless the Grantee is funding a portion of the purchased price not dedicated to impaired driving and that portion is not part of the Project costs.

Equipment purchased under this Grant Agreement must only be used for approved Project- related purposes, unless otherwise approved by the State in writing.

5. Prior to disposition of equipment acquired under this Grant Agreement, the Grantee shall notify the State via e-mail, and by telephone, by calling the California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit at (916) 843-4360. 503

TERMS AND CONDITIONS

C. PROJECT TERMINATION

1. Grantee or the State may terminate this Grant Agreement at any time prior to the commencement of the Project. Once the Project has commenced, this Grant Agreement may only be terminated if the party withdrawing provides thirty (30) calendar days written notice of their intent to withdraw.

a. If by reason of force majeure the performance hereunder is delayed or prevented, then the term end date may be extended by mutual consent for the same amount of time of such delay or prevention. The term “force majeure” shall mean any fire, flood, earthquake, or public disaster, strike, labor dispute or unrest, embargo, riot, war, insurrection or civil unrest, any act of God, any act of legally constituted authority, or any other cause beyond the Grantee’s control which would excuse the Grantee’s performance as a matter of law.

b. Grantee agrees to provide written notice of an event of force majeure under this Grant Agreement within ten (10) calendar days of the commencement of such event, and within ten (10) calendar days after the termination of such event, unless the force majeure prohibits Grantee from reasonably giving notice within this period. Grantee will give such notice at the earliest possible time following the event of force majeure.

2. Any violations of law committed by the Grantee, misrepresentations of Project information by the Grantee to the State, submission of falsified documents by the Grantee to the State, or failure to provide records by the Grantee to the State when requested for audit or site visit purposes may be cause for termination. If the Project is terminated for the reasons described in this paragraph, the State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

3. The State may terminate this Grant Agreement and be relieved of any payments should the Grantee fail to perform the requirements of this Grant Agreement at the time and in the manner herein provided. Furthermore, the Grantee, upon termination, shall return grant funds not expended by the Grantee as of the date of termination.

4. If this Grant Agreement is terminated, the State may choose to exclude the Grantee from future Grant Opportunities.

D. FINANCIAL RECORDS

1. The Grantee agrees the State, or their designated representative, shall have the right to review and to copy all records and supporting documentation pertaining to the performance of this Grant Agreement. Grantee agrees to maintain such records for possible audit for a minimum of five (5) years after final payment, unless a longer period of records retention is stipulated or required by law. Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Furthermore, the Grantee agrees to include a similar right for the State to audit all records and interview staff in any subcontract related to performance of this Grant Agreement.

E. HOLD HARMLESS

1. The Grantee agrees to indemnify, defend, and save harmless the State, its officials, agents and employees from any and all claims and losses accruing or resulting to any and all Grantee’s staff, contractors, subcontractors, suppliers, and other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Grant Agreement, and from any and all claims and losses accruing or resulting to any person, agency, firm, corporation who may be injured or damaged by the Grantee in performance of this Grant Agreement.
504

TERMS AND CONDITIONS

F. NONDISCRIMINATION

1. The Grantee agrees to comply with State and federal laws outlawing discrimination, including, but not limited to, those prohibiting discrimination because of sex, race, color, ancestry, religion, creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics), sexual orientation, political affiliation, position in a labor dispute, age, marital status, and denial of statutorily-required employment- related leave. (GC 12990 [a-f] and CCR, Title 2, Section 8103.)

G. AMERICANS WITH DISABILITIES ACT

1. The Grantee assures the State it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.)

H. DRUG-FREE WORKPLACE

1. The Grantee shall comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:

a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.

b. Establish a Drug-Free Awareness Program to inform employees about:

i. The dangers of drug abuse in the workplace.

ii. The person's or Organization/Agency's policy of maintaining a drug-free workplace.

iii. Any available counseling, rehabilitation, and employee assistance programs.

iv. Penalties that may be imposed upon employees for drug abuse violations.

c. Every employee who works on the Project will:

i. Receive a copy of the company's drug-free workplace policy statement.

ii. Agree to abide by the terms of the company's statement as a condition of employment on the Grant Agreement.

2. Failure to comply with these requirements may result in suspension of payments under this Grant Agreement, or termination of this Grant Agreement, or both, and Grantee may be ineligible for award of any future Grant Agreements if the department determines that any of the following has occurred:

a. The Grantee has made false certification or violated the certification by failing to carry out the requirements, as noted above. (GC 8350 et seq.)

I. LAW ENFORCEMENT AGENCIES

1. All law enforcement Organization/Agency/Agency Grantees shall comply with California law regarding racial profiling. Specifically, law enforcement Organization/Agency/Agency Grantees shall not engage in the act of racial profiling, as defined in California Penal Code Section 13519.4.
505

TERMS AND CONDITIONS

J. LABOR CODE/WORKERS' COMPENSATION

1. The Grantee is advised and made aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Grant Agreement, (refer to Labor Code Section 3700).

K. GRANT APPLICATION INCORPORATION

1. The Grantee agrees the Grant Application and any subsequent changes or additions approved or required by the State is hereby incorporated into this Grant Agreement.

L. STATE LOBBYING

1. The Grantee is advised that none of the funds provided under this Grant Agreement may be used for any activity specifically designed to urge or influence a state or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbyi ng activities, with one exception. This does not preclude a state official, whose salary is supported by this Grant Agreement, from engaging in direct communications with the state or local legislative officials, in accordance with customary state and/or local practice.

M. REPRESENTATION AND WARRANTIES

1. The Grantee represents and warrants that:

a. It is validly existing and in good standing under the laws of the State of California, has, or will have the requisite power, authority, licenses, permits, and the like necessary to carry on its business as it is now being conducted and as contemplated in this Grant Agreement, and will, at all times, lawfully conduct its business in compliance with all applicable federal, state, and local laws, regulations, and rules.

b. It is not a party to any Grant Agreement, written or oral, creating obligations that would prevent it from entering into this Grant Agreement or satisfying the terms herein.

c. If the Grantee is a Nonprofit Organization/Agency, it will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California tax - exempt status. If the Grantee subcontracts with a Nonprofit as part of this Grant Agreement, the Grantee shall ensure the Nonprofit will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California tax-exempt status.

d. All of the information in its Grant Application and all materials submitted are true and accurate.

N. AIR OR WATER POLLUTION VIOLATION

1. Under the state laws, the Grantee shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution. 506

TERMS AND CONDITIONS

O. GRANTEE NAME CHANGE

1. Grantee agrees to immediately inform the State, in writing, of any changes to the name of the person within the Organization/Agency/Agency with delegated signing authority.

2. An Amendment is required to change the Grantee's name, as listed on this Grant Agreement. Upon receipt of legal documentation of the name change, the State will process the Amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said Amendment.

P. RESOLUTION

1. A county, city, district, or other local public body shall provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body, which by law, has authority to enter into a Grant Agreement, authorizing execution of the Grant Agreement.

Q. PAYEE DATA RECORD FORM STD. 204

1. This form shall be completed by all non-governmental Grantees.

R. FINANCIAL INFORMATION SYSTEM FOR CALIFORNIA GOVERNMENT AGENCY TAXPAYER ID FORM

1. This form shall be completed by all Grantees.

S. CONFLICT OF INTEREST

1. This section serves to make the Grantee aware of specific provisions related to current or former state employees. If Grantee has any questions regarding the status of any person rendering services or involved with the Grant Agreement, the Grantee shall contact the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) immediately for clarification.

2. Current State Employees:

a. No officer or employee shall engage in any employment, activity, or enterprise, from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity, or enterprise is required, as a condition of regular state employment.

b. No officer or employee shall contract on their own behalf, as an independent Grantee, with any state agency to provide goods or services.

3. Former State Employees:

a. For the two-year period from the date they left state employment, no former state officer or employee may enter into a contract in which they engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to this Grant Agreement while employed in any capacity by any state agency.

b. For the 12-month period from the date they left state employment, no former state officer or employee may enter into a contract with any state agency if they were employed by that state agency in a policy-making position in the same general subject area as the proposed Grant Agreement within the 12-month period prior to their leaving state service.

4. The authorized representative of the Grantee Organization/Agency, named within this Grant Agreement, warrants their Organization/Agency and its employees have no personal or financial interest and no present or past employment or activity, which would be incompatible with 507

TERMS AND CONDITIONS

participating in any activity related to this Grant Agreement. For the duration of this Grant Agreement, the Organization/Agency and its employees will not accept any gift, benefit, gratuity or consideration, or begin a personal or financial interest in a party who is associated with this Grant Agreement.

5. The Grantee Organization/Agency and its employees shall not disclose any financial, statistical, personal, technical, media-related, and/or other information or data derived from this Grant Agreement, made available for use by the State, for the purposes of providing services to the State, in conjunction with this Grant Agreement, except as otherwise required by law or explicitly permitted by the State in writing. The Grantee shall immediately advise the State of any person(s) who has access to confidential Project information and intends to disclose that information in violation of this Grant Agreement.

6. The Grantee will not enter into any Grant Agreement or discussions with third parties concerning materials described in paragraph five (5) prior to receiving written confirmation from the State that such third party has a Grant Agreement with the State, similar in nature to this one.

7. The Grantee warrants that only those employees who are authorized and required to use the materials described in paragraph 5 will have access to them.

8. If the Grantee violates any provisions in the above paragraphs, such action by the Grantee shall render this Grant Agreement void.

T. EQUIPMENT-USE TERMS

1. The Grantee agrees any equipment purchased under this Grant Agreement shall be used for impaired driving efforts.

2. Law Enforcement Projects:

a. Oral Fluid Drug Screening Devices and Cannabis/Marijuana Breath Testing Equipment - The Grantee agrees to ensure all personnel using road-side drug testing equipment, including oral fluid drug testing devices and/or cannabis/marijuana breath testing devices, purchased with grant funds from this Grant Agreement, are trained to recognize alcohol and drug impairment.

At a minimum, personnel using these devices should receive Standardized Field Sobriety Testing training. These personnel are also encouraged to attend Advanced Roadside Impaired Driving Enforcement and Drug Recognition Evaluator training. Prior to using these devices, the Grantee agrees to obtain permission from their local prosecutor’s office, establish a policy ensuring appropriate use, and require the staff using these devices to receive appropriate training, which may include training from the manufacturer. This will help ensure the equipment is used appropriately. The Grantee shall advise the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) of any legal challenges or other items of significance that may affect the use or legal acceptance of these devices.

Additionally, the State may request additional information about the performance of these devices, including information about their use, accuracy, and feedback from personnel using the devices.

b. Law Enforcement Vehicles – The Grantee agrees any law enforcement vehicles purchased with Grant funds, from this Grant Agreement, will be primarily used for the enforcement of driving under the influence laws and/or providing public education, related to the dangers of driving under the influence. Additionally, any vehicle purchased using funds from this Grant Agreement shall comply with all California Vehicle Code and California Code of Regulation requirements. The State may require the Grantee to mark these vehicles with a decal and/or emblem, indicating the vehicle is used for driving under the influence enforcement. 508
Schedule A

Rocklin Police Department

All grant awards, including any adjustments to requested funding, were made by the Cannabis Grants Unit based on the merits of the Grant Application, scale of operation, and in accordance with the Request for Application (RFA) requirements and associated regulations. As a result, not all Project activities and items detailed in Schedule A are applicable. Refer to Schedule B - Detailed Budget Estimate for approved Budget line items and Project activities. Project activities and items that are not clearly identified/specified in the Grant Agreement must be submitted to and approved by CGU prior to purchase.

Project Description
The Rocklin Police Department is dedicated to the continuation of the foundational project established last year, which aims to educate the public about the dangers of driving under the influence of alcohol or drugs, as well as being in a vehicle with an impaired driver. Our primary focus remains on education as a means of prevention, with the ultimate goal of saving lives and safeguarding property. Our initial target audience consists of middle school and high school students who are becoming increasingly aware of and exposed to alcohol and drugs. This year, we are expanding our program to include the local college campus, Sierra College, which has an enrollment of nearly 16,000 students.

In addition to our educational efforts in schools, the Department actively participates in various community events where we engage with individuals of all ages. Our engagement includes providing presentati ons, simulations, resource materials, and referrals to necessary resources.

The educational content will be delivered through interactive live presentations, hands -on simulations utilizing pedal carts and goggles, as well as through the distribution of printed materials and educational materials (such as bracelets, stickers, magnets, keychains, flashlights, etc.) carrying a "Don't Drink and Drive" slogan as a friendly reminder.

Equipment utilized for our educational initiatives includes the DUI Education and Enforcement Trailer for the transport of safety equipment, materials, educational materials, pedal carts, goggles, and personnel. We also utilize four pedal carts with Fatal Vision impaired goggles, which provide a simulated driving DUI experience, as well as use the Fatal Vision impaired goggles independently for simulating impaired vision due to substance use.

As part of our comprehensive approach to emphasize the dangers of driving under the influence (DUI) or driving under the influence of drugs (DUID), our project includes enforcement measures such as checkpoints.

To facilitate these checkpoints, we utilize the Mobile Pro Systems Surveillance Trailer. This trailer is equipped with safety lights and security cameras, ensuring the safety of both officers and the community during checkpoint operations. The use of the Mobile Pro Systems Surveillance Trailer will also be pivotal in providing evidentiary video of impaired driving activity at DUI checkpoints that will be vital in the prosecution of impaired drivers.

In addition to the trailer, we employ the Pendar X10 handheld chemical detector. This advanced device enables officers to safely and accurately detect and identify substances, including narcotics, while ensuring the protection of both the officers and the community. The device allows for identification of controlled substances without the need to be in close contact with the unidentified substance. With the prevalence of poly-drug combinations encountered in impaired driving investigations, to include lethal substances like Fentanyl, this technology is of paramount importance to the safety of officers conducting DUI investigations.

Another element of our enforcement efforts involves saturation patrols. During these patrols, we continue to use the Pendar X10 handheld chemical detector. This equipment plays a vital role in the safe and reliable detection of substances, while maintaining the well-being of the officer(s) and the community.

Law Enforcement Training includes one officer attending Standardized Field Sobriety Testing Instructor Course.

Problem Statement & Proposed Solution
Problem Statement:

Alcohol-impaired driving and drug-impaired driving pose significant threats to public safety and well-being in the local community of Rocklin, California. The National Highway Traffic Safety Administration (NHTSA) 509
Schedule A

reported that in 2021, there were 13,384 fatalities in crashes involving alcohol-impaired drivers nationwide. In California alone, there were 1,370 fatalities in alcohol-involved crashes, representing a 16% increase from the previous year and accounting for nearly a third of all traffic deaths in the state (California Office of Traffic Safety).

The City of Rocklin recognizes impaired driving as a major public health and safety problem, and it is crucial to address this issue promptly and effectively.

Proposed Solution:

The Rocklin Police Department has implemented a comprehensive DUI Education and Enforcement plan to tackle the problem of impaired driving. The plan involves multiple strategies to educate and deter individuals from driving under the influence of alcohol or drugs.

1. Educational Outreach: The police department aims to expand the number of educational outreach presentations conducted at local schools and community events. These presentations will raise awareness about the dangers and consequences of impaired driving, providing essential information to prevent individuals from making the choice to drive while impaired.

2. DUI Checkpoints: The Rocklin Police Department will conduct additional DUI checkpoints when warranted. These checkpoints serve as a visible deterrent and allow officers to identify and apprehend impaired drivers. The data from the latest DUI checkpoint held in December 2023 showed that four drivers were arrested for DUI, indicating the presence of impaired driving within the community.

3. Saturation Patrols: To further enforce DUI laws, the police department plans to increase saturation patrols. This involves deploying additional officers specifically tasked with targeting and apprehending impaired drivers. These patrols contribute to the overall deterrence and enforcement efforts, minimizing the risk of impaired driving incidents.

The proposed solution focuses on not only educating the public but also enhancing enforcement measures to deter impaired driving and protect the community.

Recent Statistical Data:

In the most recent DUI checkpoint conducted by the Rocklin Police Department in December 2023, the following statistics were observed:

• Four drivers were arrested for DUI, signaling the ongoing presence of impaired drivers within the community.
• Three drivers were cited for operating a vehicle without a license or with a suspended/revoked license, demonstrating the need for comprehensive enforcement measures. • A total of 1,078 vehicles were contacted during the checkpoint, highlighting the effectiveness of the checkpoint as a means to engage with the community and enforce DUI laws.

These statistics showcase the reality of impaired driving in the local community and emphasize the urgency of continued efforts to educate, prevent, and enforce against this dangerous behavior.

The following are DUI arrest statistics for the last five years:

2019:

DUI Collision arrests: 33
DUI arrests (no collision): 59
Total DUI arrests: 92

2020
DUI Collision arrests: 28
DUI arrests (no collision): 48
Total DUI arrests: 76

510
Schedule A

2021
DUI Collision arrests: 38
DUI arrests (no collision): 71
Total DUI arrests: 109

2022
DUI Collision arrests: 39
DUI arrests (no collision): 79
Total DUI arrests: 118

2023
DUI Collision arrests: 51
DUI arrests (no collision): 111
Total DUI arrests: 162

2024 (year to date)
DUI Collision arrests: 8
DUI arrests (no collision): 15
Total DUI arrests: 23

Total DUI arrests for the past five years (2019-2023): 557

The following data is Rocklin Police Department’s underage (under 21 years old) DUI arrests:

2019: 5
2020: 3
2021: 8
2022: 12
2023: 10
2024: 1

Total underage DUI arrests for the past five years (2019-2023): 38

Reinforcing the education of our officers is a crucial element in effectively achieving the goals of DUI Education and Enforcement. Having additional officers certified in Standard Field Sobriety Tests (SFST), Advanced Roadside Impaired Driving Enforcement (ARIDE), and Drug Recognition Evaluation (DRE) significantly strengthens our efforts in both preventing and enforcing DUI/DUID offenses.

Performance Measures/Scope of Work
Project Activity

The Rocklin Police Department's DUI Enforcement and Education Project for FY24- 25 aims to implement several project activities with defined goals and objectives.

The project will include a total of 6 DUI/DUID Saturation Patrols conducted quarterly, with four patrols in each quarter. The goal of these patrols is to reduce DUI/DUID related deaths by 10%, leading to improved roadway safety in the community.

Additionally, a total of two DUI Checkpoints will be conducted one in each quarter, Quarter 2 and Quarter 4.

The objective of these checkpoints is to reduce DUI/DUID related incidents by 15%, thus decreasing the number of impaired drivers in the community.

Furthermore, four educational presentations will be conducted at local schools, with a minimum of one presentation in each quarter. The goal is to reach at least 100 students per quarter to increase awareness and educate them on the dangers of driving under the influence. These presentations will focus on highlighting the ramifications of impaired driving including identifying an impaired driver. Educational materials and tools used as reminders, like bracelets, stickers, magnets, etc., will be provided to the students to promote making good decisions for themselves, their family, and friends to never drive impaired. These educational materials will be constant reminders to new and experienced drivers. 511
Schedule A

Overall, the goals and objectives of these activities and events align with the aim of enhancing community safety, reducing DUI/DUID incidents, and increasing awareness about the dangers and consequences of impaired driving.

Equipment/Direct Purchases
As part of Rocklin's DUI/DUID Enforcement and Education FY24-25 Project, the following equipment/direct purchases will be made:

Mobile Pro System Surveillance Trailer (qty 1):

Quarter 1: Purchase
Quarter 2: Receive
Quarters 2-4: Deploy at DUI checkpoints and education events

The Mobile Pro System Surveillance Trailer serves as a valuable resource for law enforcement agencies in detecting and deterring driving under the influence. Equipped with advanced camera systems and monitoring capabilities, this trailer enables officers to gather crucial evidence, document incidents, and enhance their safety and investigative efforts.

Pendar X10 Handheld (qty 2):

Quarter 1: Purchase
Quarter 2: Receive
Quarters 2-4: Deploy at DUI checkpoints, education events, and DUI Saturation Patrols

The Pendar X10 Handheld is a widely recognized tool used by law enforcement agencies worldwide. Its effectiveness in identifying various substances, including cannabis, makes it an essential asset in combating drug-impaired driving and ensuring road safety.

In addition to the equipment purchases, various token promotional items (direct costs) will be acquired (Quarter 1) and distributed at education events/community events. These items targeted towards students and community members will help reinforce the message of not driving impaired or riding with an impaired driver, further supporting the project's objectives. The disbursement of these items will occur throughout Quarters 1-4.

Activity Goals/Objectives
The Rocklin DUI Enforcement and Education FY24-25 Project includes the following goals and objectives for various activities:

Educational Outreach:

• Quarter 1: Conduct 1 educational outreach initiatives • Quarter 2: Conduct 1 educational outreach initiatives • Quarter 3: Conduct 1 educational outreach initiatives • Quarter 4: Conduct 1 educational outreach initiatives

The goal of these educational outreach activities is to increase awareness and provide education on the dangers of driving under the influence. Through these initiatives, the project aims to reach and educate a wide audience on the importance of responsible and safe driving practices.

DUI Checkpoints:

• Quarter 2: Implement 1 DUI checkpoint
• Quarter 4: Implement 1 DUI checkpoint

The objective of the DUI checkpoints is to enhance road safety by reducing incidents of driving under the influence. These planned checkpoints will serve as strategic points of intervention to identify and deter impaired driving, thereby contributing to a safer community. 512
Schedule A

DUI Saturation Patrols:

• Quarter 1: Conduct 1 DUI saturation patrols
• Quarter 2: Conduct 2 DUI saturation patrols
• Quarter 3: Conduct 2 DUI saturation patrols
• Quarter 4: Conduct 1 DUI saturation patrols

The goal of the DUI saturation patrols is to increase enforcement efforts and reduce the occurrence of DUI incidents. By conducting targeted and intensified patrols during specific quarters, law enforcement aims to enhance deterrence, detect potential offenders, and ultimately improve road safety.

These goals and objectives for the different activities are aligned with the overall aim of the Rocklin DUI Enforcement and Education FY24-25 Project, which is to promote responsible and safe driving practices, reduce the incidents of driving under the influence, and enhance community safety.

Project Performance Evaluation
The effectiveness and positive impact of the Project will be evaluated using a combination of quantitative and qualitative data collection methods. For community outreach events, data will be gathered by engaging with visitors to the DUI Education and Enforcement Trailer/booth and documenting their feedback. The Police Department will interact with the public and distribute informational materials with statistical data about driving under the influence, along with tokens carrying reminders about the consequences of impaired driving.

To evaluate education outreach through schools, interactive question and answer sessions will be conducted with students and faculty, followed by written surveys after presentations or simulations have been conducted.

The number of DUI arrests of underage persons will be compared to the number of educational presentations delivered to quantify the effectiveness of the education program.

For DUI checkpoints, data will be collected on the number of vehicles checked, citations or arrests made for DUI/DUID, and other issued citations. These figures will be compared with data from previous quarters and years to identify any correlations between education and outreach efforts and the actual checkpoint data.

DUI saturation patrols will be executed by deploying officers to areas with a high likelihood of DUI/DUID incidents. The patrols will be conducted during specific quarters to intensify enforcement efforts and reduce DUI occurrences. The effectiveness of these patrols will be evaluated by collecting quantitative data, including the number of DUI/DUID arrests made and citations issued, as well as qualitative data gathered through feedback and observations from the deployed officers. These data points will be compared with previous quarterly and yearly data to identify any correlations between education outreach and the actual saturation patrol outcomes. The findings will be communicated to internal and external stakeholders, ensuring effective sharing and dissemination of the Project's results.

The collected quantitative and qualitative data will be compared to data from previous quarters and years to measure the impact of the Project. A communication plan will be implemented to share the Project results with internal and external stakeholders, ensuring the effective dissemination of the findings.

Internally, the success of the Project will be assessed through quarterly reports submitted to the Chief of Police at the Rocklin Police Department. These reports will provide a comprehensive overview of the Project's activities, including the number of DUI Saturation Patrols, DUI Checkpoints, educational outreach initiatives, and outcomes such as the number of arrests, citations, and community engagement. The reports will enable the Chief to evaluate the Project's progress towards achieving its goals and objectives, identifying any areas that may require adjustment or additional resources. Additionally, ongoing training provided to the officers involved in the Project will serve as an internal measure of success, ensuring they possess the necessary skills and knowledge for effective DUI enforcement and education. Regular training sessions will keep the officers updated on best practices, legal updates, and techniques, further contributing to the Project's success.

Program Sustainability
The City of Rocklin Police Department is aware of the importance of reducing reliance on future grant funding 513
Schedule A

for the DUI/DUID Enforcement and Education Program - specifically for equipment and overtime expenses.

While implementing the program last year and looking ahead to the future, the Department has been mindful of funding needs.

To reduce reliance on future grant funding, the City plans to budget for the replacement costs of necessary equipment and overtime expenses to ensure that the Department can effectively and efficiently deploy for DUI/DUID checkpoints, saturation patrols, and education outreach. The City recognizes that these expenses are necessary to continue the mission and priority of keeping the community safe, especially given the recent challenges of recruiting and hiring police officers nationwide.

The Department incrementally budgets for assets on a replacement schedule based on their estimated useful life expectancy and likelihood to replace. It is estimated that the trailer will remain useful for around 20 years, the pedal carts will remain useful for approximately 10 years, the impaired goggles will remain useful for approximately five years, the Mobile Pro System Surveillance Trailer will remain useful for approximately 10 years, and the Pendar X10 will remain useful for approximately 10 years. As such, the Department will budget for replacement costs accordingly.

Additionally, the Department will budget for necessary overtime to perform the checkpoints, saturation patrols, and education outreach. The Department is aware of the need to balance overtime needs with maintaining a healthy workforce to avoid officer burnout. To address this, the Department is continuing its creative recruiting efforts to attract and retain top candidates for employment.

In summary, the City of Rocklin Police Department is taking proactive steps to reduce the reliance on future grant funding for the DUI/DUID Enforcement and Education Program by budgeting for necessary replacement equipment costs and overtime expenses. By doing so, the Department can continue to effectively deploy for checkpoints, saturation patrols, and education outreach, enhancing community safety, and ensuring a sustainable program for the future.

Administrative Support
The successful implementation of the Project requires administrative support, including personnel and physical resources. The Department has one Administrative Analyst who oversees the grant process from evaluation and submission to final claim in addition to ensuring compliance with the grant agreement and terms. The Department also has 67 sworn staff who regularly interact with the public and several specifically assigned officers who work directly with schools and school-aged kids to support the project, including completing programmatic work like DUI checkpoints, saturation patrols, and education outreach, as well as providing necessary narratives of accomplishments for grant requirements.

Additionally, the Department benefits from more than 60 volunteer staff who manage information booths at community events and support sworn staff with DUI checkpoints by preparing equipment and materials and providing traffic control and other necessary duties.

The City has a Finance Department that ensures the proper financial recording and reporting of grants, including tracking of equipment and depreciation and asset control, supporting the administration of the grant project.

The City of Rocklin has a 131-year history many years of applying for and managing numerous local, state, and federal grants. The Police Department specifically applies for an average of five grants annually, including those offered by the Department of Justice, California Office of Traffic Safety, County of Placer, California Office of Emergency Services, and California Highway Patrol, among others. Last year alone, the Department applied for and received grants from the California Highway Patrol Cannabis Tax Fund Grant Program, the Board of State and Community Corrections Officer Wellness Grant, and the Community Oriented Policing Services through the Department of Justice.

Therefore, the Department has the necessary administrative support, personnel, and physical resources to successfully implement the Project, building on its previous management and grant experience and supplementing with available personnel and volunteer staff.

The physical resources needed for the successful implementation of the Project include:

514
Schedule A

1. DUI/DUID Enforcement and Education Trailer: This resource will be utilized to showcas e and demonstrate the program's message to the target audience and can be used for many years. The estimated useful life of the trailer is 20 years.

2. Pedal Carts: Pedal carts will be used as part of the program to engage middle and high school -aged students, spreading the message of not driving while impaired. The estimated useful life of a pedal cart is 10 years.

3. Impaired Goggles: These goggles will be used to simulate the experience of impaired vision and highlight the dangers of driving under the influence. The estimated useful life of impaired goggles is 5 years.

4. Mobile Pro System Surveillance Trailer: This surveillance trailer will aid the Department in its DUI/DUID checkpoints and saturation patrols. It is an important physical resource for effective enforcement. The estimated useful life of the surveillance trailer is 10 years.

5. Pendar X10: The Pendar X10 is another resource that will be used for DUI/DUID checkpoints and saturation patrols. It is essential for safe, accurate testing and enforcement. The estimated useful life of the Pendar X10 is 10 years.

In addition to these specific physical resources, signage, educational materials, safety gear, and other items will be used to ensure officers and volunteers carry out their roles safely and effectively.

It is important for the City to budget for the replacement costs of these physical resources and plan for their maintenance and upkeep over time, in order to ensure the longevity and continued success of the program. 515

Schedule B

Detailed Budget Estimate

Award Number
Organization/Agency
Total Amount

17946
Rocklin Police Department
$120,772.23

Cost Category
Line Item Name
Total Cost to Grant

Other Direct Costs

Education/Outreach - Materials
$5,000.00

Category Sub-Total
$5,000.00

Personnel

Presentations
$2,400.00

DUI Checkpoint
$16,000.00

Backfill
$4,000.00

DUI Saturation Patrol
$7,200.00

Category Sub-Total
$29,600.00

Travel

SFST Instructor Training - Attend Travel
$1,824.00

Category Sub-Total
$1,824.00

Equipment

DUI Trailer
$84,348.23

Category Sub-Total
$84,348.23

Grant Total
$120,772.23

516
Schedule B-1
Budget Narrative

Rocklin Police Department

Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.

Other Direct Costs

Education/Outreach - Materials
$5,000.00

Custom printed stickers
• Qty 5,000
• Unit cost $0.15
Total cost $825 with design set up plus shipping/tax

Custom printed magnets
• Qty 1,500
• Unit cost $0.25
Total cost $450 with design set up plus shipping/tax

Custom printed flashlights
• Qty 500
• Unit cost $1.50
Total cost $850 with design set up plus shipping/tax

Custom printed keychains
• Qty 1,050
• Unit cost $0.1.22
Total cost $1,375 with design set up plus shipping/tax

Custom printed rubber bracelets
• Qty 1,000
• Unit cost $0.36
Total cost $450 with design set up plus shipping/tax

Custom printed flyers/brochures
• Qty 10,000
• Unit cost $0.10
Total cost $1,050 with design set up plus shipping/tax

All educational supplies/materials will be distributed to the community during DUI checkpoints, educational events, and/or public events to provide the community with accurate information and reminders about the dangers of driving while impaired. Every engagement with the community is an opportunity to education and prevent future negative outcomes from impaired driving.

Personnel

DUI Checkpoint
$16,000.00

• 2 CHECKPOINTS PER YEAR
• 10 OFFICERS/SERGEANTS PER CHECKPOINT
• 8 HOURS WORKING DUI/DUID CHECKPOINT
• RATE OF PAY $100/OT
TOTAL $16,000
TOTAL HOURS 160

517

Presentations
$2,400.00

DUI EDUCATION PRESENTATIONS
• 4 PER YEAR, 1 PER QUARTER
• 2 OFFICERS PER PRESENTATION
• 3 HOURS FOR OFFICERS WORKING PRESENTATION
• RATE OF PAY $100
TOTAL $2,400
TOTAL HOURS 24

DUI Saturation Patrol
$7,200.00

DUI SATURATION PATROLS
• 6 PER YEAR, Q1=1; Q2=2, Q3=2, Q4=1.
• 2 OFFICERS PER SATURATION PATROL
• 6 HOURS FOR OFFICERS WORKING A SATURATION PATROL
• RATE OF PAY $100 OT
TOTAL $7,200
TOTAL HOURS 72

Backfill
$4,000.00

SFST INSTRUCTOR COURSE TRAINING BACKFILL
• 1 OFFICER TO BACKFILL
• 40 HOURS OF TRAINING
• RATE OF PAY $100 OT
TOTAL $4,000

Travel

SFST Instructor Training - Attend Travel
$1,824.00

SFST Instructor Course, within CA. If travel is necessary based on seat availability in class:
• Per diem $59 per day/6 days=$354
• Lodging $245 per day/6 nights= $1,470

If attending local training (Folsom-August 5-9), no lodging will be necessary.

Equipment

DUI Trailer
$84,348.23
Surveillance Trailer for DUI Checkpoints and Education Outreach.

MPS 3400 Trailer System with configurable options, qty 1, $84,348.23 with estimated tax/shipping

518
City Council
Staff Report

Subject:

County of Placer Department of Health and Human Services Animal Control and Care Services Contract
Date:

August 13, 2024
Submitted By:

Luke Sincerny, Captain
Rustin Banks, Chief
Department:

Police
Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Approving a Contract for Services with County of Placer, Department of Health and Human Services-Animal Services Division and Authorizing the City Manager to Execute the Contract and Subsequent Amendments.

Background:

The City of Rocklin Police Department has been successfully been partnering with Placer County since July 1, 2009 for field, enforcement services, and/or the facilities for the care and custody of stray impounded and unwanted animals, and for the adoption of homeless animals through contractual agreements.

Both the County and the City have the authority to regulate and control animals, and to provide care to stray and unwanted animals, and in conjunction therewith, to impound, take in and care for animals in accordance with the law. Also, both the County and the City have the authority to remove dead, stray, domestic and wild animals from public property and streets.

However, the City does not have adequate facilities to provide for the care and custody of stray impounded and unwanted animals, or for the adoption of homeless animals. Therefore, the City desires for the County to continue housing, caring for, and offering animals for adoption at the Placer County Animal Services Center, operated by the County and located at 11232 B Avenue in Auburn.

California Government Code Section 51301 allows cities and towns to enter into contracts with counties for the performance of city and town functions.

The City desires to continue the partnership with the County for two additional years, through June 30, 2026. The total amount of the contract is $415,338 for two years. This total includes the City’s annual pro-rata share of the County’s costs to operate the Animal Shelter with a CPI adjustment in year two. The additional award amount above the two years’ costs are in the event the City requests the County to provide field services, animal control emergency, or Item Number 13

519
other relief services that the City may desire.

The City’s costs for the first year will be $168,526; second year costs will be no more than $185,379.

Fiscal Impact:

The total amount of the contract is $415,338 for two years. The first year annual costs are included in the Fiscal Year 2024/25 Operating Budget. The department will budget for the second year annual costs in Fiscal Year 2025/26.

ATTACHMENTS:

1. Resolution

2. Resolution Exhibit A - County of Placer Contract HHS000911 520
RESOLUTION NO. 2024-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

APPROVING CONTRACT FOR SERVICES WITH COUNTY OF PLACER,

DEPARTMENT OF HEALTH AND HUMAN SERVICES-ANIMAL SERVICES

DIVISION AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE

CONTRACT AND SUBSEQUENT AMENDMENTS
WHEREAS, the City of Rocklin desires to enter into a two-year agreement for animal control and care services with the County of Placer, Department of Health and Human Services beginning on July 1, 2024 for the total agreement amount not to exceed $415,338; and
WHEREAS, City desires that County house, care for, and offer animals for adoption at the Placer County Animal Services Center, operated by County and located at 11232 B Avenue, Auburn, CA 95603; and
WHEREAS, Government Code Section 51301 allows cities and towns to enter into contracts with counties for the performance of city and town functions; and
WHEREAS, the City Manager is authorized to sign subsequent amendments up to $25,000 per fiscal year.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rocklin as follows:

Section 1. The City Council authorizes the City Manager to execute an Agreement with the County of Placer, Department of Health and Human Services-Animal Control Division and authorizes the City Manager to execute the contract in substantially the form attached hereto as Exhibit A.

Section 2. The City Council authorizes the City Manager to execute subsequent amendments to the Agreement with the County of Placer, Department of Health and Human Services-Animal Control Division to increase compensation up to $25,000 per fiscal year provided the amendment is consistent with contract’s subject matter and scope of work, Rocklin Municipal Code, and the City Attorney approves the amendments as to form. 521
PASSED AND ADOPTED this 13th day of August, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
_______________________________
Greg Janda, Mayor
ATTEST:
______________________________
Avinta Singh, City Clerk
522
Contract for Services Page 1 of 8
City of Rocklin
Animal Control and Care Services

CONTRACT FOR SERVICES

PLACER COUNTY DEPARTMENT OF HEALTH & HUMAN SERVICES

DESCRIPTION: Animal Control and Care Services
CONTRACT NO. HHS000911
BEGINS: July 1, 2024
ENDS: June 30, 2026
ADMINISTERING AGENCY: Health and Human Services, Animal Services Division

This is an Agreement made and operative as of the 1st day of July, 2024, between the COUNTY OF PLACER, through its Health and Human Services Department, hereinafter referred to as “COUNTY”, and the CITY OF ROCKLIN, hereinafter referred to as “CITY”, both parties being political subdivisions of the State of California.

WHEREAS, both COUNTY and CITY have the authority to regulate and control animals, and to provide care to stray and unwanted animals, and in conjunction therewith, to impound, take in and care for animals in accordance with the law, and
WHEREAS, both COUNTY and CITY have the authority to remove dead, stray, domestic and wild animals from public property and streets, and
WHEREAS, CITY may not have adequate resources to provide facilities for the care and custody of stray impounded and unwanted animals, and for the adoption of homeless animals, and WHEREAS, CITY desires that COUNTY house, care for, and offer animals for adoption at the Placer County Animal Services Center, operated by COUNTY and located at 11232 B Avenue, Auburn, CA 95603, and
WHEREAS, Government Code Section 51301 allows cities and towns to enter into contracts with counties for the performance of city and town functions, and WHEREAS, COUNTY, agrees to provide CITY with the above-mentioned services in accordance with Placer County Code and California State Laws; and
WHEREAS, the parties wish to enter into this Agreement to provide a full and complete statement of their respective responsibilities in connection with the recitals set forth above, NOW THEREFORE, in consideration of the mutual covenants and agreements of this Agreement, the parties hereby agree as follows:

1. SERVICES: COUNTY agrees to provide CITY with animal care and adoption services in accordance with and adhering to Placer County Code and California State Laws, as set forth in Exhibit A titled Scope of Services, attached hereto and incorporated herein by this reference.

2. AM ENDMENTS : This Agreement constitutes the entire Agreement between the parties. Any amendments or changes to this Agreement, including attachments, shall be agreed to in writing, specifying the change(s) and the effective date(s) and shall be executed by duly authorized representatives of both parties. However, in no event shall such amendments create additional liability to CITY or provide additional payment to COUNTY except as expressly set forth in this or the amended Agreement.

3. P
AYMENT: CITY shall pay to COUNTY as full payment for all services rendered pursuant to this Agreement in the amount set forth in Exhibit B, titled Payment Provisions, attached hereto. The payment specified in Exhibit B shall be the only payment made to COUNTY for services rendered pursuant to this Agreement. The total amount of this contract and payments made under this Agreement shall not exceed FOUR HUNDRED FIFTEEN THOUSAND THREE HUNDRED THIRTY-EIGHT DOLLARS ($415,338). In the event that services are mutually agreed to that exceed the total animal shelter day cap in the Scope the maximum contract amount will not exceed 523
Contract for Services Page 2 of 8
City of Rocklin
Animal Control and Care Services
$415,338. This rate shall be inclusive of all COUNTY costs, including, but not limited to travel, transportation, lodging, meals, supplies, and incidental expenses except as otherwise might be specifically set forth in this Agreement. COUNTY shall charge for travel according to the Federal General Services Administration (GSA) guidelines.

4. INVOICES:

4.1. COUNTY will provide invoices to CITY on a quarterly basis. CITY will review, approve, and pay all valid invoices within 30 days of receipt.

4.2. COUNTY shall notify CITY no later than May 15th of each year of the quarterly charges to be assessed effective July 1st in accordance with Section 3 and Exhibit B and CITY shall remit payment to COUNTY on a quarterly basis based on this notification.

4.3. Invoices for payment will be submitted to the following address, will be on COUNTY letterhead and will include the contract number, the remittance address, a unique invoice number, a detailed list of expenses with dollar amounts and backup documentation to support each expense should be attached to the invoice:

City of Rocklin Police Department
Attn: Accounts Payable
4080 Rocklin Road
Rocklin, CA 95677

5. EXHIBITS: Exhibits expressly listed on the signature page of this Agreement are hereby incorporated herein by this reference and collectively, along with this base document, form the Agreement In the event of any conflict or inconsistency between provisions contained in the base agreement or exhibits such conflict or inconsistency shall be resolved by giving precedence according to the following priorities: Exhibit A, Exhibit B, base agreement, then followed by any remaining exhibits.

Responsibilities and obligations mandated by federal or state regulations or otherwise at law shall be liberally construed to meet legal requirements.

6. CO
NTRACT TERM : This Agreement shall remain in full force and effect from July 1, 2024 through June 30, 2026. Contract provisions that contain report deadlines or record obligations which occur after contract termination survive as enforceable continuing obligations.

7. T ERMINATION: Either party shall have the right to terminate this Agreement without cause; any such termination will be effective thirty (30) calendar days after written notice. CITY shall pay for services on a prorated basis to the date of cancellation, and COUNTY shall refund any payments received in excess of this prorated amount. Prorated amounts shall be based on the quarterly payment applicable at the time of termination.

8. RE
CORDS : COUNTY shall maintain, at all times, complete detailed records with regard to work performed under this Agreement in a form acceptable to CITY, and CITY shall have the right to inspect and copy such records at any reasonable time.

9. I
NDEPENDENT CONTRACTOR: In the performance of this Agreement, CO UNTY, its agents and employees are, at all times, acting and performing as independent contractors, and this Agreement creates no relationship of employer and employee as between CITY and COUNTY. COUNTY agrees neither it nor its agents and employees have any rights, entitlement or claim against CITY for any type of employment benefits or workers’ compensation or other programs afforded to CITY employees. COUNTY will be responsible for all applicable State and Federal income, payroll and taxes and agrees to provide any workers’ compensation coverage as required by California State laws.

10. I
NSURANCE and INDEMNIFICATION REQUIREMENTS: See Exhibit C for insurance requirements for this Agreement. The COUNTY’S insurance requirements are a material provision to this Agreement.
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Contract for Services Page 3 of 8
City of Rocklin
Animal Control and Care Services

11. NOTICES: All notices required or authorized by this Agreement shall be in writing and shall be deemed to have been served if delivered personally or deposited in the United States Mail, postage prepaid and properly addressed as follows.

If to COUNTY: Robert L. Oldham, Director
Placer County Dept. of Health and Human Services
11434 B Avenue, Suite 100
Auburn, CA 95603
If to CITY: City of Rocklin Police Department
Attn: Rustin Banks, Chief
4080 Rocklin Road
Rocklin, CA 95677
Changes in contact person or address information shall be made by notice, in writing, to the other party.

12. ASSIGNMENT: CITY will not assign or sub-contract, in whole or part, any of its rights, duties, services or obligations arising under this Agreement without written consent of COUNTY. The terms of this Agreement shall also apply to any subcontractor(s) of CITY.

13. N ON -EXCLUSIVITY: Nothing herein is intended nor shall be construed as creating any exclusive arrangement with COUNTY. This Agreement shall not restrict CITY from acquiring similar, equal or like goods and/or services from other entities or sources. COUNTY shall only provide those services as requested by CITY and CITY may cancel any service request.

14. T IME OF PERFORMANCE: COUNTY agrees to complete all work and services in a timely fashion.

15. ENTIRETY OF AGREEMENT: This Agreement contains the entire agreement of CITY and COUNTY with respect to the subject matter hereof, and no other agreement, statement, or promise made by any party, or to any employee, officer, or agent of any party which is not contained in this Agreement shall be binding or valid.

16. G
OVERNING LAW AND VENUE : The parties enter into this Agreement in the County of Placer, California and agree to comply with all applicable laws and regulations therein. The laws of the State of California shall govern its interpretation and effect. For litigation purposes, the parties agree that the proper venue for any dispute related to the Agreement shall be the Placer County Superior Court or the United States District Court, Eastern District of California.

17. CON
TRACTOR NOT AGENT: Except as COUNTY may specify in writing CITY will have no authority, express or implied, to act on behalf of COUNTY in any capacity whatsoever as an agent.

CITY will have no authority, express or implied pursuant to this Agreement to Bind COUNTY to any obligation whatsoever.

18. S IGNATURES : This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together will constitute one and the same instrument. The Parties agree that an electronic copy of a signed contract, or an electronically signed contract, shall have the same force and legal effect as a contract executed with an original ink signature. The term “electronic copy of a signed contract” refers to a transmission by facsimile, electronic mail, or other electronic means of a copy of an original signed contract in a portable document format. The term “electronically signed contract” means a contract that is executed by applying an electronic signature using technology approved by the Parties.
//Signatures on following page
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Contract for Services Page 4 of 8
City of Rocklin
Animal Control and Care Services
IN WITNESS WHEREOF, the parties hereto have caused their duly authorized representatives to execute this Agreement as of the day first above stated:

COUNTY OF PLACER (“COUNTY”) CITY OF ROCKLIN (“CITY”)

_____________________________________
Robert L. Oldham, Director,
Department of Health & Human Services

_____________________________________
Signature

Date: ______________________________

_____________________________________
Print Name, Title

Date: ______________________________

Approved as to Form
Office of Placer County Counsel

Approved as to Form
Office of City Attorney

_____________________________________

Date: _______________________________

EXHIBITS:

Exhibit A – Scope of Services
Exhibit B – Payment Provisions
Exhibit C – Insurance and Indemnification Requirements

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Contract for Services Page 5 of 8
City of Rocklin
Animal Control and Care Services

EXHIBIT A

SCOPE OF SERVICES

1. DESCRIPTION OF SERVICES:

1.1. Uninjured animals seized or picked-up by CITY within CITY’S jurisdiction shall be taken to the COUNTY Animal Services Center operated and maintained by COUNTY at 11232 B Avenue, Auburn, CA 95603. COUNTY Animal Services Center shall also accept animals presented by finders from within the jurisdiction of the CITY. Total days animals can be sheltered is capped at 5,924. CITY Manager, or authorized designee may request COUNTY to extend services beyond the cap amount for animals in the shelter. A request for services beyond the capped amount shall not, however, guarantee provision of services to extend the capped amount which, if rendered, shall be at the discretion of the COUNTY Director of Animal Services. COUNTY will contact CITY to confirm whether the requested services will be provided. The costs relating to these additional services beyond the cap will be at a rate of $31.30 per day and will trigger the additional contract maximum amount. If the costs relating to these additional services will exceed the total maximum amount of this contract, as set forth in Exhibit B, the additional services will be denied unless the parties agree to an amendment of this amount in writing, as required by paragraph 2 of the Agreement.

1.2. CITY animals with injuries or illness will receive necessary and prompt veterinary medical treatment as mandated by California Penal Code Section 597 and California Civil Code 1834.

CITY shall transport injured or ill animals to a veterinary medical facility that the CITY contracts with to fill this mandate. If the treating veterinarian determines that the animal is stable and does not require immediate emergency medical treatment, care or euthanasia; these animals may be taken to the COUNTY Animal Services Center at 11232 B Avenue, Auburn, CA 95603.

1.3. COUNTY will keep, maintain, and care for stray and seized animals at the COUNTY Animal Services Center until redeemed by owner or person entitled to custody, adopted, or euthanized as governed by California Food and Agriculture Code Sections 17005, 17006, 31108, 31752, 31752.5, 31753, and 31754. Animals impounded with a license tag, identification tag or a microchip shall become available for adoption or euthanasia after a period of ten (10) working days. Animals impounded without a license tag, identification tag or a microchip shall become available for adoption or euthanasia after the required impound period as mandated by California Food and Agriculture Code Sections 31108, 31752, 31752.5, 31753, and 31754.Total animal shelter days are capped at 5,924.

Adoption and euthanasia procedures shall be performed in accordance with California Food and Agriculture Code Sections 17005, 17006, 30503, 31107, 31108, 31108.5, 31751.3, 31752, 31752.5, 31753, 31754 and 32003; California Penal Code Sections 597, 597.1 and 599d; California Code of Regulations Title 16, Section 2039 and Title 17, Section 2606; California Civil Code Section 1834.4 and California Business and Professions Code Section 4827.

1.4. COUNTY may accept owner surrendered animals on a space available basis. Owners must contact COUNTY to determine if surrender to the Animal Services Center is appropriate and follow COUNTY procedures to make an appointment for surrender. Total animal shelter days are capped at 5,924.

1.5. COUNTY agrees to provide quarantine facilities to CITY and to provide quarantine kennels or kennels for extraordinary circumstances to CITY as a part of this Agreement.

1.6. COUNTY agrees to provide CITY with accurate quarterly impound reports regarding the disposition of CITY animals.

1.7. COUNTY shall dispose of all dead animals delivered to the Animal Services Center from CITY subject to Chapter 6.08.080 of the Placer County Code, and any other applicable laws or regulations.
527
Contract for Services Page 6 of 8
City of Rocklin
Animal Control and Care Services

1.8. Animals/specimen delivered to COUNTY for rabies testing will be prepared, properly stored, and transported to the Sacramento County Public Health Laboratory for analysis. COUNTY will receive results and notify the CITY of the outcome and any Public Health recommendations as appropriate upon receipt of the results.

1.9. COUNTY shall perform all functions in accordance with applicable California Penal Code, Health and Safety Code, Food and Agriculture Code, Code of Regulations, Business and Professions Code and Placer County Code requirements, as periodically updated and amended, and in accordance with published California State policy statements regarding standards for animal control and care services.

1.10. CITY Manager, or authorized designee may request COUNTY to provide additional field services, animal control emergency or other relief services that CITY may desire. A request for field services shall not, however, guarantee provision of said services which, if rendered, shall be at the discretion of the COUNTY Director of Animal Services. COUNTY will contact CITY to confirm whether the requested services will be provided. The costs relating to these additional services are not included in this contract, and shall be in addition to the quarterly rate calculated as described in Exhibit B, Payment Provisions. If requested, a separate agreement with mutually agreed upon terms will be negotiated and executed by COUNTY and CITY.

1.11. COUNTY shall furnish and supply all necessary labor, supervision, equipment, dispatching services, facilities, and supplies necessary to maintain the level of services to be rendered hereunder.

1.12. COUNTY shall collect fees from the public, and shall retain all such fees, in addition to payments made by CITY pursuant to this Agreement.

528
Contract for Services Page 7 of 8
City of Rocklin
Animal Control and Care Services

EXHIBIT B

PAYMENT PROVISIONS
Per Government Code Section 51350, a county that provides services to a city or town pursuant to contract shall charge the city or town all those costs that are incurred in providing the services so contracted or authorized.

The total amount of this contract shall not exceed FOUR HUNDRED FIFTEEN THOUSAND THREE HUNDRED THIRTY-EIGHT DOLLARS ($415,338). This amount is meant to be a maximum and allows for flexibility to include the annual CPI subject to an annual adjustment based on the California Department of Industrial Relations Consumer Price Index – California, for all Urban Consumers Increase up to a maximum of 10%. Changes to this maximum contract amount due to an increase in pro-rata share shall be memorialized in a subsequent amendment.

1. C
harges for Animal Services
The charges for all services set forth in Exhibit A, Scope of Services shall be based on the CITY’S pro-rata share of Animal Services Fiscal Year 2023-2024 budgeted operating cost. For Fiscal Year 2024-2025, charges are set at $42,131.50 per calendar quarter. Charges for Fiscal Year 2025-2026 shall be subject to an annual adjustment based on the California Department of Industrial Relations Consumer Price Index – California, for all Urban Consumers up to a maximum of 10%. The adjustment shall be calculated using the most recent twelve-month period data available as of April 30 for each year. The FY 2025-26 charges will be $42,131.50 per calendar quarter as above plus the above-mentioned CPI amount.

529
Contract for Services Page 8 of 8
City of Rocklin
Animal Control and Care Services

EXHIBIT C

PLACER COUNTY INSURANCE AND INDEMNITY REQUIREMENTS
CITY shall file with COUNTY concurrently herewith a Certificate of Insurance, in companies acceptable to COUNTY, with a Best’s Rating of no less than A-:VII evidencing all coverages, limits, and endorsements listed below:

1. HOLD HARMLESS AND INDEMNIFICATION AGREEMENT

COUNTY agrees to indemnify and hold harmless CITY and CITY’S employees or agents from and against any damages including costs and attorney’s fees arising out of negligent or intentional acts or omissions of COUNTY, its employees or agents.

CITY agrees to indemnify and hold harmless COUNTY, its employees, agents and elective and appointive boards from and against any damages including costs and attorney’s fees arising out of negligent or intentional acts or omissions of CITY, its employees or agents.

This indemnification shall extend to claims, losses, damages, injury, and liability for injuries occurring after completion of COUNTY’S services, as well as during the progress of rendering such services. Acceptance of insurance required by this Agreement does not relieve COUNTY from liability under this indemnification clause. This indemnification clause shall apply to all damages or claims for damages suffered by COUNTY’S operations regardless if any insurance is applicable or not.

2. INSURANCE:

It is agreed that CITY and COUNTY shall each maintain at all times during the performance of this Agreement insurance coverage or self-insurance in the amounts of not less than one million dollars ($1,000,000) to cover all of its operations, specifically, but not limited to, not less than one million dollars ($1,000,000) general liability, one million dollars ($1,000,000) automobile liability, and one million dollars ($1,000,000) workers’ compensation.

530
City Council
Staff Report

Subject:

Woodside Drainage Repair Bid Award
Date:

August 13, 2024
Submitted By:

Richard Lawrence, Public Works Manager
Justin Nartker, Director of Public Works

1. Resolution
Department:

Public Works
Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Awarding a Construction Agreement for the Woodside Drainage Repair Project to Central Valley Engineering & Asphalt, Inc., and Authorizing the City Manager to Execute the Agreement.

Background:

The Woodside Drainage Repair project (Project No. 50139) was included in the 2023-2028 Capital Improvement Plan as part of the Stormwater Pipe Replacement Program, which was approved by the Council on June 25, 2023. However, during the design phase, additional areas of concern were identified as the site conditions were investigated. This resulted in a delay of the procurement and formal bid process, extending the project award and construction into the current fiscal year.

This project consists of replacing failed storm drain pipes, relocating two (2) drain inlets, installing one (1) new manhole, and restoring the intersection post construction at Woodside Drive and Westwood Drive (see Attachment 3 for a Location Map). The bid for Woodside Drainage Repair was advertised on May 23, 2024, and May 30, 2024, with the bid opening Tuesday, June 18, 2024. Six (6) bids were received from the following (see Attachment 4 for the Bid Summary):

CONTRACTOR
BID
Central Valley Engineering & Asphalt (Roseville)
$164,269.00
Glissman Excavating, Inc. (Penryn)
$166,490.52
Precision Earthworks Construction, Inc. (Loomis)
$198,208.00
Swierstok Enterprise, Inc. dba Pro Builders (Orangevale) $248,885.00
B&M Builders, Inc. (Rancho Cordova)
$265,744.00
PBM Construction, Inc. (Rocklin)
$269,517.00

Staff has reviewed the bids for sufficiency, determined they were responsive, and determined Item Number 14

531
Central Valley Engineering & Asphalt Inc. submitted the lowest responsible bid. Staff recommends the City Council award the contract to Central Valley Engineering & Asphalt, Inc.

Pursuant to Rocklin Municipal Code section 3.04.050, the City Manager will have change order authority up to fifteen (15) percent of the contract amount ($24,640.35).

This project is funded out of SB325 Sales Tax Fund (210). The amount for this project including Fifteen (15) percent change order authority bringing the total not to exceed amount to $188,909 (rounded).

Environmental Analysis:

The City of Rocklin’s Environmental Coordinator has reviewed Woodside Drainage Repair project and determined that it falls under the previously approved Notice of Exemption for Stormwater Pipe Replacement projects, Resolution 2020-23, and is exempt from review under the California Environmental Quality Act (CEQA) pursuant to California Code of Regulations Section 15301 & 15302.

Fiscal Impact:

Sufficient funds are budgeted and available in the SB325 Sales Tax Fund (Fund 210) to support the staff recommendation.

ATTACHMENTS:

1. Resolution

2. Resolution Exhibit A - Construction Agreement

3. Project Location Map

4. Bid Summary
532
RESOLUTION NO. 2024-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

AWARDING A CONSTRUCTION AGREEMENT FOR THE WOODSIDE DRAINAGE REPAIR PROEJCT TO CENTRAL VALLEY ENGINEERING & ASPHALT, INC., AND AUTHORIZING THE CITY MANAGER

TO EXECUTE THE AGREEMENT
WHEREAS, the Woodside Drainage Repair consists of replacing failed storm drain pipes, relocating two (2) drain inlets, installing one (1) new manhole, and restoring the intersection post construction at Woodside Drive and Westwood Drive.; and WHEREAS, the invitation for bids was advertised on May 23, 2024, and May 30, 2024, with the bid opening Tuesday, June 18, 2024, and bids were thereafter examined and found to be in compliance with all applicable specifications; and WHEREAS, the lowest responsible bid was determined to be $164,269.00, submitted by Central Valley Engineering & Asphalt, Inc. and staff recommends that the contract for the project be awarded to Central Valley Engineering & Asphalt, Inc.; and WHEREAS, pursuant to the Rocklin Municipal Code, section 3.04.050, a contingency amount of fifteen (15) percent of the contract $24,640 (rounded), is automatically authorized for all public works project contracts awarded by the City Council or the City Manager, as long as adequate funds have been appropriated, bringing the total authorized project amount to $188,909 (rounded); and
WHEREAS, this project is funded using Sales Tax (SB325) Funds (210).

NOW, THEREFORE, the City Council of the City of Rocklin does resolve as follows:

Section 1. The contract for the Woodside Drainage Repair is awarded to Central Valley Engineering & Asphalt, Inc. and the City Manager is authorized to execute the Agreement with Central Valley Engineering & Asphalt, Inc. in substantially the form attached hereto as Exhibit “A.”
PASSED AND ADOPTED this 13th day of August, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
533

Page 2 ends

Reso. No. 2024-
____________________________________
Greg Janda, Mayor
ATTEST:
____________________________
Avinta Singh, City Clerk
534

CONSTRUCTION AGREEMENT
THIS AGREEMENT, dated for identification as of August 13, 2024, is between the CITY OF ROCKLIN, a municipal corporation, (hereinafter called "City"), and Central Valley Engineering & Asphalt, Inc., a Corporation (hereinafter called "Contractor'').

The parties hereto mutually agree to the terms and condition set forth herein.

I. CONTRACT DOCUMENTS
A. The Contract Documents referred to herein are incorporated herein by reference as if set forth in full in this Agreement.

B. Work called for in any one Contract Document and not mentioned in another is to be performed and executed as if mentioned in all Contract Documents. The table of contents, titles and headings contained herein and in said documents are solely to facilitate reference to various provisions of the Contract Documents and in no way affect or limit the interpretations of the provisions to which they refer.

C. The Contract Documents shall include the Notice to Contractors, Addenda, Bid Form, Agreement, Plans, General Provisions, Special Provisions, General Requirements (Division 1 ), Technical Specifications (Divisions 2 through 16), Permits from other agencies as may be required by law, City of Rocklin Construction Specifications, Improvement Standards and Standard Drawings, Caltrans Standard Plans and Specifications as applicable, Standard Forms, Supplemental Drawings, all required bonds, Exhibits, the Contract Schedule, Storm Water Pollution Prevention Plan (whether prepared by the City or the Contractor) and any and all supplemental agreements amending or extending the Work contemplated and which may be ·required to complete the Work in an acceptable manner. Supplemental agreements are written agreements covering alterations, amendments or extensions to the Contract Documents and include Change Orders, Construction Change Directives, Field Directives, Field Orders and Supplemental Drawings.

D. The General Provisions shall mean and refer to the current General Provisions of the City of Rocklin, which are incorporated herein by this reference as if set forth herein.

II. DEFINITIONS
Unless otherwise specifically provided herein, all works and phrases defined in the General Provisions shall have the same meaning and intent in this Agreement.

Ill. AGREEMENT CONTROLS
In the event of a conflict between the terms and conditions as set forth in this Agreement and the terms and conditions set forth in other Contract Documents, the terms and conditions set forth in this Agreement shall prevail.

IV. SCOPE OF CONTRACT
Contractor agrees to furnish all tools, equipment, apparatus, facilities, labor and material and transportation necessary to perform and CO!l'lplete in a good and workman like manner to the satisfaction of City, all the work required for the Contract for the Project entitled:

Woodside Drainage Repair
V. CONTRACT AMOUNT AND PAYMENTS
City agrees to pay and Contractor agrees to accept, in full payment for the above work, One Hundred, Sixty-Four Thousand, Two Hundred and Sixty-Nine DOLLARS ($164,269) as the stipulated sum price which Contractor bid in its Bid Form, subject to additions and deductions by Change Order(s) as provided in the General Conditions.

Construction Agreement
535
VI. PROGRESS AND FINAL PAYMENTS
Progress and final payments shall be in accordance with the General Provisions. 11111. RETENTION OF SUMS CHARGED AGAINST CONTRACTOR
When, under the provisions of this contract, City shall charge any sum of money against Contractor, City shall deduct and retain the amount of such charge from the amount of the next succeeding progress estimate, or from any other moneys due or that may become due to the Contractor from City. If, on completion or termination of the Contract, sums due contractor are insufficient to pay City's charges against him, City shall have the right to recover the balance from Contractor or his sureties.

IVIII. TIME OF COMPLETION
A The entire Work shall be brought to completion in the manner and within the time period provided for in the Contract Documents, commencing on the date of issuance of the Notice to Proceed.

B. Failure to complete the Work by the completion date and in the manner provided for by the Contract Documents shall subject Contractor to liquidated damages as hereinafter provided in this Agreement. Time is of the essence in these Contract Documents.

IX. INSURANCE
Contractor shall maintain in full force and effect at all times during the term of the Agreement, at its sole expense, policies of insurance in accordance with the General Provisions.

X. NO WAIVER OF REMEDIES
A Neither the inspection by City or its agents, nor any order or certificate for the payment of money, nor any payment for, nor acceptance of the whole or any part of the Work by City, nor any extensions of time, nor any position taken by City or its agents shall operate as a waiver of any provision of this Agreement or of any power herein reserved to City or any right to damages herein provided, nor shall any waiver of any breach of the Agreement be held to be a waiver of any other or subsequent breach.

8. All remedies provided in this Agreement shall be taken and construed as cumulative; that is, in addition to each and every other remedy herein provided, and City shall have any and all equitable and legal remedies which it would in any case have.

XI. DETERMINATION OF DAMAGES
A. The actual fact of the occurrences of damages and the actual amount of the damages which City would suffer if the Work were not completed within the specified times set forth are dependent upon many circumstances and conditions which could prevail in various combinations, and, from the nature of the case. it is impracticable and extremely difficult to fix the actual damages.

B. Damages which City would suffer in the event of delay include loss of the use of the Project, and, in addition, expenses of prolonged employment of an architectural and engineering staff; costs of administration, inspection, and supervision; and the loss suffered by the public within the City of Rocklin by reasons of the delay in the completion of the Project to serve the public at the earliest possible time.

C. Accordingly, the parties hereto agree, and by execution of this Agreement, Contractor acknowledges that it understands, has ascertained and agrees, that the amounts set forth herein as liquidated damages shall be presumed to be that amount of damages sustained by the failure of Contractor to complete the entire work within the times specified.

XII. LIQUIDATED DAMAGES
A. The amount of the liquidated damages to be paid by Contractor to City for failure to complete the entire work in the specified number of Working or Calendar Days (as 2 Construction Agreement
536
extended, if applicable) will be Five Hundrfed Dollars ($500, for each Calendar day, continuing to the time at which the Work is completed.

B. Such amount is the actual cash value agreed upon as the loss to City resulting from Contractors delay.

VIII. TERMINATION AFTER ALLOTTED WORKING OR CALENDAR DAYS A. In addition to any rights it may have, City may terminate this Contract or the Contractor's right to proceed at any time after the allotted number of Working or Calendar Days as adjusted by any extensions of time for excusable delays-that may have been granted.

B. Upon such termination Contractor any compensation shall be in accordance with Section

5.23 of the General Provisions, and it shall be liable to City for liquidated damages for all periods of time beyond such termination date until the Work is completed.

XIV. CONTRACTOR BANKRUPT
A If Contractor should commence any proceeding under the Bankruptcy Act, or if contractor be adjudged a bankrupt, or if Contractor should make any assignment for the benefit of creditors, or if a receiver should be appointed on account of Contractor's insolvency, then the City Council may, without prejudice to any other right or remedy, terminate the Contract and complete the work by giving notice to Contractor and his surety according to the provisions of Article 5 of the General Provisions.

B. City shall have the right to complete, or cause completion of the work. all as specified in the General Provisions of the General Provisions.

XV.PERFORMANCE AND PAYMENT BONDS
A. The Contractor shall, before beginning said work. file two bonds with the City. each made payable to the City. These bonds shall be issued by a Surety Company authorized to do business in the State of California, and shall be maintained during the entire life of the Contract at the expense of the Contractor.

1. One bond shall be in the amount of one hundred percent (100%) of the Contract and shall guarantee the Faithful Performance of the Contract.

2. The second bond shall be the Payment Bond required by Part 4, Title 15, Chapter 7, Division Three of the Civil Code of the State of California and shall be in the amount of one hundred percent (100%) of the Contract.

B. Any alteration or alterations made in any provision of this Contract shall not operate to release any surety from liability on any bond required hereunder and the consent to make such alterations is hereby given, and any surety on said bonds hereby waives the provisions of Section 2819 of the Civil Code.

C. Bonds shall only be accepted from an "Admitted surety insurer", which means an insurer to which the Insurance Commissioner has issued a certificate of authority to transact surety insurance in this state. Contractor must submit all of the following with the bonds:
• The original, or a certified copy. of the unrevoked appointment, power of attorney, bylaws or other instrument entitling or authorizing the person who executed the bond to do so.

XVI. SUBSTITUTION OF SECURITIES OF MONEY WITHHELD
A At any time prior to final payment, Contractor may request substitution of securities for any money withheld by the City to ensure performance of the Contract.

B. At the expense of the Contractor. securities equivalent to the money withheld may be deposited with the City or with an approved financial institution as escrow agent according to a separate Security Agreement.
3 Construction Agreement
537
C. Securities eligible for substitution shall include those listed in Section 16430 of the Government Code or bank or savings and loan certificates of deposit. A fee set by the City Council shall be charged for such substitution.

XVII. LABOR CODE COMPLIANCE
A. City affirmatively identifies this project as a "public work" as that term is defined by Labor Codesection 1720, and the project is, therefore, subject to prevailing wages under Labor Code section 1771.

B. Contractor and its subcontractors shall fully comply with all the provisions of the California Labor Code ,governing the performance of public works contracts including; but not limited to, payment of prevailing wages, limitations on time worked, compliance with apprentice requirements, maintenance of payroll records. posting of wages at job site and prohibitions against discrimination.

XVIII. UNFAIR COMPETITION
A. The following provision is included in this agreement pursuant to California Public Contract Code §7103.5.
"In entering into a public works contract or a subcontract to supply goods, services, or materials pursuant to a public works contract, the contractor or subcontractor offers and agrees to assigning to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 ( commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the contractor, without further acknowledgment by the parties. 11 XIX. ASSIGNMENT
Neither this Agreement nor any rights herein of Contractor shall be assigned without the written consent of City first obtained.

XIX. NO THIRD PARTY BENEFICIARIES
This Agreement is entered into solely between the City and Contractor. There are no third party beneficiaries, intended, unintended, or otherwise to this Agreement. /Ill/SIGNATURE PAGE FOLLOWS/I///
4 Construction Agreement
538
IN WITNESS WHEREOF, the parties hereto have signed the Agreement on the date set forth opposite their names.

CONTRACTOR:

July 2, 2024
Date
s jijtrature /
James Castle
Print Name
CFO/Secretary
Title
CITY OF ROCKLIN, A Municipal Corporation:

Aly Zimmermann, City Manager
APPROVED AS TO FORM:
··i·
~ . .-r ,
.,,.::- y
r
ATTEST:

Avinta Singh, City Clerk
Construction Agreement
5 (California Corporations: must be signed by
company's CEO, President, or Vice President
as well as the Secretary or CFO.)
68-0446147
Tax I.D. Number
Warren Holt
Print Name
President
Title
539
CERTIFICATE OF ACKNOWLEDGMENT pursuant to Civil Code, Section 1189, must be provided for Contractor's signature.

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

NOTARY TO ATTACH CURRENT ACKNOWLEDGMENT
6 Construction Agreement
540

ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.

State of California Pl
County of acer
On July 2, 2024 before me Jamie Gruzas, Notary Public '--------------- --(insert name and title of the officer) personally appeared _J_am_e_s_C_as_t_le_&_W_a_r_re_n_Ho_l_t _____________ _ who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) i&/are subscribed to the within instrument and acknowledged to me that Ae/Me/they executed the same in M/MF/their authorized capacity(ies), and that by Ai&/Aefltheir signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
(Seal)
541
Project Location Map – Woodside Drainage Repair

NOT TO SCALE
542
543
City Council
Staff Report

Subject:

Raw Water Mainline Emergency Repair
Date:

August 13, 2024
Submitted By:

Justin Nartker, Director of Public Works
Department:

Public Works
Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Declaring the Existence of an Emergency and Accepting the Repair of the Raw Water Mainline on Whitney Oaks Boulevard and Park Drive, Under the City Manager's Authorization in Accordance with Section 22050 of the Public Contract Code.

Background:

On June 14, 2024, the City received a report of a large raw water leak at Whitney Oaks Boulevard and Park Drive. Staff responded and found a significant break in the 6-inch raw water mainline that feeds 40 different valves for various landscaping areas throughout the vicinity. This mainline serves five (5) irrigation clocks and landscape areas associated with portions of the Whitney Oaks Homeowner Association (WO HOA) and the Whitney Oaks Golf Course. Photos are included as Attachment 2.

Staff determined that the mainline break was substantial and constituted an emergency situation, as the velocity of water from the broken pipe was causing localized flooding and erosion. Additionally, turning off the water until the bid process was complete would result in a significant loss of both private (golf course, WO HOA, commercial property) and public (roadway landscape) plant life.

Due to the circumstances, the situation would not permit a delay resulting from competitive solicitation for bids and constitutes an emergency within the meaning of California Public Contract Code section 1102.

In compliance with the Public Contract Code and the Rocklin Municipal Code, a subsequent report of the emergency repair will be provided to the City Council. The total cost for this work is $7,917.43, which is under the City Manager’s signing authority, and the work was completed on June 19, 2024.

Pursuant to Rocklin Municipal Code section 3.04.090 (A) and California Public Contract Code section 22050, the City Council must now review the decision to initiate emergency repairs.

Item Number 15

544
Staff recommends the City Council adopt a resolution (Attachment 1) making findings based on substantial evidence that the emergency would not have permitted a delay resulting from a competitive solicitation for bids and that the action was necessary to respond to the emergency.

Fiscal Impact:

The total cost of the emergency repair was $7,917.43. Funds re available in the Fiscal Year 2024/25 Operating Budget in the SB325 Gas Tax (210) fund.

ATTACHMENTS:

1. Resolution

2. June 14, 2024 Raw Water Mainline Break - photos
545
RESOLUTION NO. 2024-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

DECLARING THE EXISTENCE OF AN EMERGENCY AND ACCEPTING THE REPAIR

OF THE RAW WATER MAINLINE ON WHITNEY OAKS BOULEVARD AND PARK DRIVE, UNDER THE CITY MANAGER’S AUTHORIZATION IN ACCORDANCE WITH SECTION 22050 OF THE PUBLIC CONTRACT CODE
WHEREAS, the City is required by the State to competitively bid public works projects, including construction contracts and repairs unless there exists an emergency situation which requires immediate action; and,
WHEREAS, City staff became aware of a raw water mainline leak at Whitney Oaks Boulevard and Park Drive; and,
WHEREAS, due to the size and volume of the raw water mainline, staff could not leave the mainline on in its state as it was causing localized flooding; and, WHEREAS, staff did not have the option to leave the mainline turned off while the competitive process was conducted as it would risk the loss of mass amounts of vegetation and landscaping that would be costly to replace; and, WHEREAS, the raw water mainline repair was completed on June 19, 2024.

NOW THEREFORE, the City Council of the City of Rocklin does resolve as follows:

Section 1. The above referenced recitals are true and correct and incorporated herein by reference.

Section 2. That the public interest and necessity demanded the immediate expenditure of public funds to repair the raw water mainline in order to safeguard, prevent, and mitigate the loss or impairment of public health, safety, property, and essential public services. The emergency situation would not have permitted a delay resulting from competitive solicitation for bids and immediate action was necessary to respond to the emergency.

Section 3. That the City Manager or her designee was authorized to procure all necessary equipment, services, and supplies for the purpose of remedying the emergency, without giving notice for bids to let contracts, and to expend such funds as she may determine are necessary to accomplish these purposes, subject to an in accordance with Section 22050(b) of the Public Contract Code. 546
Section 4. That the City Council reviewed the completed emergency action at its regular meeting on August 13, 2024, and determined that the there is no need to take further action as a result of the emergency.

PASSED AND ADOPTED this 13th day of August, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
________________________________
Greg Janda, Mayor
ATTEST:
__________________________________
Avinta Singh, City Clerk
547
June 14, 2024 - Raw Water Mainline Break
548
549
550
City Council
Staff Report

Subject:

Purchase of One Chevrolet 2500 Double Cab Truck from Winner Chevrolet
Date:

August 13, 2024
Submitted By:

Matt McClure, Public Works Manager
Justin Nartker, Director of Public Works
Department:

Public Works
Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Approving and Authorizing the Purchase of One Chevrolet 2500 Double Cab Truck from Winner Chevrolet and Authorizing the City Manager to Purchase the Vehicle from Winner Chevrolet.

Background:

The Police Department's Community Service Officer (CSO) vehicle is due for replacement.

Staff has identified a contract through the State of California that meets the specifications for the CSO vehicle replacement.

Rocklin Municipal Code Section 3.04.090(C), (D), authorizes the City to enter into cooperative purchasing arrangements with other governmental entities without separate competitive bidding. The state's program provides local government agencies access to competitively bid and publicly solicited contracts from vendors who supply goods and services. These contracts are created through a competitive bid process that allows members to “piggyback” on the competitive bid contract, eliminating the need to complete the individual RFP/bid process and allowing the City to move quickly to secure services/equipment.

Pursuant to the state contract, Winner Chevrolet Inc. (Elk Grove) has issued quotes for the vehicle noted above (Attachment 2) for a total amount of $53,137 (rounded). Staff recommends the City Council authorize the purchase of the vehicle from Winner Chevrolet in an amount not to exceed $53,137 (rounded), pursuant to California Contract No. 1-22-23- 23D (Attachment 3).

Fiscal Impact:

There is no fiscal impact as the funds are budgeted and available in the Fiscal Year 2024/25 Operating Budget.

Item Number 16

551

ATTACHMENTS:

1. Resolution

2. Resolution Exhibit A - Vehicle Quote

3. Contract
552
RESOLUTION NO. 2024-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN
APPROVING AND AUTHORIZING THE PURCHASE OF ONE CHEVROLET 2500 DOUBLE CAB TRUCK FROM

WINNER CHEVROLET AND AUTHORIZING THE CITY MANAGER TO PURCHASE THE VEHICLE FROM

WINNER CHEVROLET
WHEREAS, the Police Department’s Community Service Officer (CSO) vehicle is due for replacement, and staff found a contract through the State of California that meets the specifications for the vehicle replacement; and,
WHEREAS, staff has determined that it is in the City’s best interest to purchase the equipment/vehicles from Winner Chevrolet using the California State Contract #1-22-23-20D that provide member government agencies access to competitively bid and publicly solicited contracts from vendors who supply goods and services; and
WHEREAS, Pursuant to Rocklin Municipal Code Section 3.04.090 under C-Cooperative purchasing/procurement and D-Piggyback purchasing which allow for the City to enter into cooperative purchasing and/or piggyback purchasing without separate competitive bidding by the City; and WHEREAS, the total cost of $53,157 (rounded) is included in the FY 2024/25 Operating budget.

No budget appropriation is necessary.

NOW THEREFORE, the City Council of the City of Rocklin does resolve as follows:

Section 1. The City Council hereby approves of the purchase of one (1) Chevrolet have carried over to fiscal year 2023/24 and now to FY 2024/25 Operating Budget 2500 Double Cab Truck in the amount of $53,127 (rounded) currently identified in the FY 2024/25 Operating Budget.

Section 2. The City Council hereby approves and authorizes the City Manager to purchase the vehicles incorporated herein by this reference.

PASSED AND ADOPTED this 13th day of August 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
____________________________________
Greg Janda, Mayor
ATTEST:
__________________________
Avinta Singh, City Clerk
553

Page 2 ends

Reso. No. 2024-
Exhibit A
554
Winner Chevrolet DATE July 19, 2024
7220 Fawn Way To: Quotation # 3011
Sacramento, CA 95823 Matt McClure
(916)509-8598 - Desk City of Rocklin
(916792-3672 - Cell
Prepared by: Andrew Villareal
(916) 871-6909
Comments or special instructions: Vehicle build and options are in additional pages.

AMOUNT
44,657.00 $
4,608.00 $
49,265.00 $
DOC Fee 85.00 $
Taxable Subtotal: 49,350.00 $

7.250% 3,577.88 $
Tire Fee: $8.75
200.00 $
Per Vehicle 53,136.63 $
QTY Grand Total - $
State Contract # 1-22-23-20D
****Shipping charge added for deliveries beyond Sacramento. No charge for will call.**** CA Tire Fee: $1.75 / Per Tire
Tax Rate(Subject to change):

Description
(Order Acknowledgment Signature) (Date)
If you have any questions concerning this quotation, contact Andrew Villareal at (916)509- 8598 or email at [email protected]
Line #33 Chevy 2500 Double Cab 4X2
Options (Refer to Window Sticker):

Delivery Charge:
**** specs with the PO or the vehicle will not be ordered. **** Subtotal
**** Please review, sign, and return a copy of the quote and **** ___________________________________________________
THANK YOU FOR YOUR BUSINESS!
555
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] [Fleet] 2024 Chevrolet Silverado 2500HD (CC20753) 2WD Double Cab 149" Work Truck ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.

Data Version: 22975. Data Updated: Jul 18, 2024 6:41:00 PM PDT.

Jul 19, 2024 Page 1

Note:Photo may not represent exact vehicle or selected equipment. [Fleet] 2024 Chevrolet Silverado 2500HD (CC20753) 2WD Double Cab 149" Work Truck Prepared By
Andrew Villareal
Winner Chevrolet / Elk Grove Auto Group
916-509-8598-Desk
916-792-3672-Cell
[email protected]
556
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Data Version: 22975. Data Updated: Jul 18, 2024 6:41:00 PM PDT.

Jul 19, 2024 Page 2
Table of Contents
Vehicle Image•
Dealership Information•
Window Sticker•
Standard Equipment•
Weight Rating•
Technical Specifications•
557
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Data Version: 22975. Data Updated: Jul 18, 2024 6:41:00 PM PDT.

Jul 19, 2024 Page 3
Dealership Information
***PLEASE REVIEW THE "WINDOW STICKER," QUOTE, AND ALL INCLUDED INFORMATION AND SPECIFICATIONS FOR ACCURACY. IF A PURCHASE ORDER IS ISSUED, PLEASE INCLUDE A SIGNED COPY OF THIS QUOTE WITH THE "WINDOW STICKER." BY THIS QUOTE

BEING SIGNED AND RETURNED BY THE PURCHASING AGENCY, THE PURCHASING

AGENCY ACKNOWLEDGES THAT THE VEHICLE CONFIGURATION AND PRICE ARE ACCURATE.******TAX IS NOT INCLUDED IN THE QUOTE PRICE. PURCHASING AGENCY IS RESPONSIBLE FOR CALCULATING TAX. THE TAX RATE IS BASED ON THE REGISTRATION ADDRESS AND CANNOT BE A PO BOX. ******IF THE VEHICLE IS GOING TO BE DELIVERED BEYOND F.O.B. SACRAMENTO, ADDITIONAL COST WILL BE REQUIRED. *** Thanks!
Prepared By:

Andrew Villareal
Winner Chevrolet / Elk Grove Auto Group
(916)509-8598
[email protected]
558
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] [Fleet] 2024 Chevrolet Silverado 2500HD (CC20753) 2WD Double Cab 149" Work Truck ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Data Version: 22975. Data Updated: Jul 18, 2024 6:41:00 PM PDT.

Jul 19, 2024 Page 4
Window Sticker

SUMMARY
[Fleet] 2024 Chevrolet Silverado 2500HD (CC20753) 2WD Double Cab 149" Work Truck Interior:Jet Black, Vinyl seat trim
Exterior 1:Summit White
Exterior 2:No color has been selected.

Engine, 6.6L V8
Transmission, Allison 10-Speed automatic

OPTIONS

CODE MODEL MSRP
CC20753 [Fleet] 2024 Chevrolet Silverado 2500HD (CC20753) 2WD Double Cab 149" Work Truck

OPTIONS
1WT Work Truck Preferred Equipment Group $0.00
8S3 Back-up alarm, 97 decibels $138.00
9L7 Upfitter switch kit, (5) $150.00
9N2 GVWR, 10,050 lbs. (4559 kg) $0.00
AKO Glass, deep-tinted Inc.

AZ3 Seats, front 40/20/40 split-bench $0.00
C49 Defogger, rear-window electric Inc.

CGN Chevytec spray-on bedliner $545.00
DD8 Mirror, inside rearview auto-dimming Inc.

DWI Mirrors, outside power-adjustable vertical trailering with heated and auto-dimming upper glass
$720.00
GAZ Summit White $0.00
GT4 Rear axle, 3.73 ratio $0.00
H2G Jet Black, Vinyl seat trim $0.00
IOR Audio system, Chevrolet Infotainment 3 system $0.00 JL1 Trailer brake controller, integrated $275.00
K34 Cruise control, electronic Inc.

KC9 Power outlet, bed mounted, 120-volt Inc.

KI4 Power outlet, interior, 120-volt $225.00
559
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] [Fleet] 2024 Chevrolet Silverado 2500HD (CC20753) 2WD Double Cab 149" Work Truck ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Data Version: 22975. Data Updated: Jul 18, 2024 6:41:00 PM PDT.

Jul 19, 2024 Page 5
L8T Engine, 6.6L V8 $0.00
MKM Transmission, Allison 10-Speed automatic $0.00
PCV WT Convenience Package $800.00
PQA WT/CX Safety Package $845.00
PYN Wheels, 17" (43.2 cm) painted steel, Silver $0.00
QHQ Tires, LT245/75R17E all-season, blackwall $0.00
QT5 Tailgate, gate function manual with EZ Lift Inc.

RVQ LPO, Black tubular assist steps, 6" rectangular $910.00 UD7 Rear Park Assist Inc.

UFG Rear Cross Traffic Alert Inc.

UKC Lane Change Alert with Side Blind Zone Alert Inc.

V46 Bumper, front chrome Inc.

VJH Bumper, rear chrome Inc.

VK3 License plate kit, front $0.00
VQ2 Fleet Processing Option $0.00
YF5 Emissions, California state requirements $0.00
ZHQ Tire, spare LT245/75R17E all-season, blackwall Inc.

FUEL ECONOMY
Est City:N/A
Est Highway:N/A
Est Highway Cruising Range:N/A
560
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] [Fleet] 2024 Chevrolet Silverado 2500HD (CC20753) 2WD Double Cab 149" Work Truck ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Data Version: 22975. Data Updated: Jul 18, 2024 6:41:00 PM PDT.

Jul 19, 2024 Page 6
Standard Equipment
Package
Trailering Package includes trailer hitch, 7-pin connector and (CTT) Hitch Guidance (Deleted when (ZW9) pickup bed delete is ordered.)
Mechanical
Durabed, pickup bed
Engine, 6.6L V8 with Direct Injection and Variable Valve Timing, gasoline, (401 hp [299 kW] @ 5200 rpm, 464 lb -ft of torque [629 N-m] @ 4000 rpm) (STD)
Transmission, Allison 10-Speed automatic (STD) (Standard with (L8T) 6.6L V8 gas engine.) Rear axle, 3.73 ratio (Requires (L8T) 6.6L V8 gas engine. Not available with (L5P) Duramax 6.6L Turbo-Diesel V8 engine.)
GVWR, 10,050 lbs. (4559 kg) (STD) (Included and only available with CC20753 model and (L8T) 6.6L V8 gas engine with 17" wheels.)
Push Button Start
Air filter, heavy-duty
Air filtration monitoring
Auto-locking rear differential
Rear wheel drive
Cooling, external engine oil cooler
Cooling, auxiliary external transmission oil cooler
Battery, heavy-duty 720 cold-cranking amps/80 Amp-hr maintenance-free with rundown protection and retained accessory power (Included and only available with (L8T) 6.6L V8 gas engine.) Alternator, 170 amps (Requires (L8T) 6.6L V8 gas engine.) Frame, fully-boxed, hydroformed front section and a fully-boxed stamped rear section Recovery hooks, front, frame-mounted, Black
Suspension Package
Steering, Recirculating Ball with smart flow power steering system Brakes, 4-wheel antilock, 4-wheel disc with DURALIFE rotors Brake lining wear indicator
Capless Fuel Fill (Requires (L8T) 6.6L V8 gas engine. Not available with (ZW9) pickup bed delete.) Exhaust, single, side
Exterior
Wheels, 17" (43.2 cm) painted steel, Silver (STD)
561
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] [Fleet] 2024 Chevrolet Silverado 2500HD (CC20753) 2WD Double Cab 149" Work Truck ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Data Version: 22975. Data Updated: Jul 18, 2024 6:41:00 PM PDT.

Jul 19, 2024 Page 7
Exterior
Tires, LT245/75R17E all-season, blackwall (STD)
Tire, spare LT245/75R17E all-season, blackwall (STD) (Included and only available with (QHQ) LT245/75R17E all-season, blackwall tires with (E63) Durabed, pickup bed. Available to order when (ZW9) pickup bed delete and (QHQ) LT245/75R17E all-season, blackwall tires are ordered.) Tire carrier lock keyed cylinder lock that utilizes same key as ignition and door (Deleted with (ZW9) pickup bed delete.)
Bumpers, front, Black
Bumpers, rear, Black
CornerStep, rear bumper
BedStep, Black integrated on forward portion of bed on driver and passenger side (Deleted when (ZW9) pickup bed delete is ordered.)
Moldings, beltline, Black
Cargo tie downs (12), fixed rated at 500 lbs per corner (Deleted with (ZW9) pickup bed delete.) Headlamps, halogen reflector with halogen Daytime Running Lamps IntelliBeam, automatic high beam on/off
Taillamps with incandescent tail, stop and reverse lights Lamps, cargo area, cab mounted integrated with center high mount stop lamp, with switch in bank on left side of steering wheel
Mirrors, outside high-visibility vertical trailering lower convex mirrors, manual-folding/extending (extends 3.31" [84.25mm]), molded in Black (Not included on Regular Cab models.) Mirror caps, Black
Glass, solar absorbing, tinted
Tailgate, standard (Deleted with (ZW9) pickup bed delete.) Tailgate and bed rail protection cap, top
Tailgate, locking, utilizes same key as ignition and door (Upgraded to (QT5) EZ Lift power lock and release tailgate when (PCV) WT Convenience Package or (ZLQ) WT Fleet Convenience Package is ordered. Not available with (ZW9) pickup bed delete.)
Tailgate, gate function manual, no EZ Lift (Deleted with (ZW9) pickup bed delete.) Door handles, Black grained
Entertainment
Audio system, Chevrolet Infotainment 3 system 7" diagonal HD color touchscreen, AM/FM stereo, Bluetooth audio streaming for 2 active devices, voice command pass-through to phone, Wireless Apple CarPlay and Wireless Android Auto compatibility (STD)
Audio system feature, 6-speaker system (Requires Crew Cab or Double Cab model.) Wireless phone projection for Apple CarPlay and Android Auto 562
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] [Fleet] 2024 Chevrolet Silverado 2500HD (CC20753) 2WD Double Cab 149" Work Truck ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Data Version: 22975. Data Updated: Jul 18, 2024 6:41:00 PM PDT.

Jul 19, 2024 Page 8
Entertainment
Bluetooth for phone connectivity to vehicle infotainment system Wi-Fi Hotspot capable (Terms and limitations apply. See onstar.com or dealer for details.) Interior
Seats, front 40/20/40 split-bench with covered armrest storage and under-seat storage (lockable) (STD) Vinyl seat trim
Seat adjuster, driver 4-way manual
Seat adjuster, passenger 4-way manual
Seat, rear 60/40 folding bench (folds up), 3-passenger (includes child seat top tether anchor) (Requires Crew Cab or Double Cab model.)
Floor covering, rubberized-vinyl (Not available with LPO floor liners.) Steering wheel, urethane
Instrument cluster 6-gauge cluster featuring speedometer, fuel level, engine temperature, tachometer, voltage and oil pressure
Driver Information Center, 3.5" diagonal monochromatic display Exterior Temperature Display located in radio display
Compass located in instrument cluster
Rear Seat Reminder (Requires Crew Cab or Double Cab model.) Window, power front, drivers express up/down
Window, power front, passenger express down
Windows, power rear, express down (Not available with Regular Cab models.) Door locks, power
Remote Keyless Entry with 2 transmitters
USB Ports, 2, Charge/Data ports located on instrument panel Power outlet, front auxiliary, 12-volt
Air conditioning, single-zone
Air vents, rear, heating/cooling (Not available on Regular Cab models.) Mirror, inside rearview, manual tilt
Assist handles front A-pillar mounted for driver and passenger, rear B-pillar mounted Chevrolet Connected Access capable (Subject to terms. See onstar.com or dealer for details.) Safety-Mechanical
Automatic Emergency Braking
563
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] [Fleet] 2024 Chevrolet Silverado 2500HD (CC20753) 2WD Double Cab 149" Work Truck ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Data Version: 22975. Data Updated: Jul 18, 2024 6:41:00 PM PDT.

Jul 19, 2024 Page 9
Safety-Mechanical
Front Pedestrian Braking
StabiliTrak stability control system with Proactive Roll Avoidance and traction control, includes electronic trailer sway control and hill start assist
Safety-Exterior
Daytime Running Lamps with automatic exterior lamp control Safety-Interior
Airbags, Dual-stage frontal airbags for driver and front outboard passenger; Seat-mounted side-impact airbags for driver and front outboard passenger; Head-curtain airbags for front and rear outboard seating positions; Includes front outboard Passenger Sensing System for frontal outboard passenger airbag (Always use seat belts and child restraints. Children are safer when properly secured in a rear seat in the appropriate child restraint. See the Owner's Manual for more information.) OnStar and Chevrolet connected services capable (Terms and limitations apply. See onstar.com or dealer for details.)
HD Rear Vision Camera (Deleted when (ZW9) pickup bed delete is ordered.) Hitch Guidance dynamic single line to aid in trailer alignment for hitching (Deleted with (ZW9) pickup bed delete.)
Lane Departure Warning
Following Distance Indicator
Forward Collision Alert
Seat Belt Adjustable Guide Loops, front row only (Included and only available on Crew Cab and Double Cab models.)
Buckle to Drive prevents vehicle from being shifted out of Park until driver seat belt is fastened; times out after 20 seconds and encourages seat belt use, can be turned on and off in Settings menu Rear Seat Belt Indicator (Requires Crew Cab or Double Cab model.) Teen Driver a configurable feature that lets you activate customizable vehicle settings associated with a key fob, to help encourage safe driving behavior. It can limit certain available vehicle features, and it prevents certain safety systems from being turned off. An in-vehicle report card gives you information on driving habits and helps you to continue to coach your new driver
Tire Pressure Monitoring System
3 Years of Remote Access. The Remote Access Plan gives you simplified remote control of your properly equipped vehicle and unlocks a variety of great features in your myChevrolet mobile app. See dealer for details. (Remote Access Plan does not include emergency or security services. See onstar.com for details and limitations. Available on select Apple and Android devices. Service availability, features and functionality vary by vehicle, device, and the plan you are enrolled in. Terms apply. Device data connection required.) Processing-Other
Trailering Information Label provides max trailer ratings for tongue weight, conventional, gooseneck and 5th wheel trailering (Not available with (ZW9) pickup bed delete.) 564
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] [Fleet] 2024 Chevrolet Silverado 2500HD (CC20753) 2WD Double Cab 149" Work Truck ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Data Version: 22975. Data Updated: Jul 18, 2024 6:41:00 PM PDT.

Jul 19, 2024 Page 10

WARRANTY
Basic Years: 3
Basic Miles/km: 36,000
Drivetrain Years: 5
Drivetrain Miles/km: 60,000
Drivetrain Note: 3.0L & 6.0L Duramax® Turbo-Diesel engines, and certain commercial, government, and qualified fleet vehicles: 5 years/100,000 miles
Corrosion Years (Rust-Through): 6
Corrosion Years: 3
Corrosion Miles/km (Rust-Through): 100,000
Corrosion Miles/km: 36,000
Roadside Assistance Years: 5
Roadside Assistance Miles/km: 60,000
Roadside Assistance Note: 3.0L & 6.0L Duramax® Turbo-Diesel engines, and certain commercial, government, and qualified fleet vehicles: 5 years/100,000 miles
Maintenance Note: First Visit: 12 Months/12,000 Miles
565
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] [Fleet] 2024 Chevrolet Silverado 2500HD (CC20753) 2WD Double Cab 149" Work Truck ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Data Version: 22975. Data Updated: Jul 18, 2024 6:41:00 PM PDT.

Jul 19, 2024 Page 11
Weight Ratings

WEIGHT RATINGS
Front Gross Axle Weight Rating: N/A
Rear Gross Axle Weight Rating: N/A
Gross Vehicle Weight Rating: 10050.00 lbs
566
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] [Fleet] 2024 Chevrolet Silverado 2500HD (CC20753) 2WD Double Cab 149" Work Truck ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Data Version: 22975. Data Updated: Jul 18, 2024 6:41:00 PM PDT.

Jul 19, 2024 Page 12
Technical Specifications
Powertrain
Transmission
Drivetrain Rear Wheel Drive Trans Order Code MKM
Trans Type 10 Trans Description Cont. Automatic
Trans Description Cont. Again N/A First Gear Ratio (:1) N/A Second Gear Ratio (:1) N/A Third Gear Ratio (:1) N/A
Fourth Gear Ratio (:1) N/A Fifth Gear Ratio (:1) N/A
Sixth Gear Ratio (:1) N/A Reverse Ratio (:1) N/A
Clutch Size N/A Trans Power Take Off N/A
Final Drive Axle Ratio (:1) N/A Transfer Case Model N/A Transfer Case Gear Ratio (:1), High N/A Transfer Case Gear Ratio (:1), Low N/A Transfer Case Power Take Off N/A Seventh Gear Ratio (:1) N/A Eighth Gear Ratio (:1) N/A Ninth Gear Ratio (:1) N/A
Tenth Gear Ratio (:1) N/A
Mileage
EPA Fuel Economy Est - Hwy N/A Cruising Range - City N/A EPA Fuel Economy Est - City N/A Fuel Economy Est-Combined N/A Cruising Range - Hwy N/A Estimated Battery Range N/A
Engine
Engine Order Code L8T Engine Type Gas V8
Displacement 6.6L/-TBD- Fuel System Direct Injection
SAE Net Horsepower @ RPM 401 @ 5200 SAE Net Torque @ RPM 464 @ 4000 Engine Oil Cooler Yes
Electrical
Cold Cranking Amps @ 0° F (Primary) 720 Cold Cranking Amps @ 0° F (2nd) N/A Cold Cranking Amps @ 0° F (3rd) N/A Maximum Alternator Capacity (amps) 170 Cooling System
Total Cooling System Capacity N/A
567
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] [Fleet] 2024 Chevrolet Silverado 2500HD (CC20753) 2WD Double Cab 149" Work Truck ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Data Version: 22975. Data Updated: Jul 18, 2024 6:41:00 PM PDT.

Jul 19, 2024 Page 13
Vehicle
Emissions
Tons/yr of CO2 Emissions @ 15K mi/year N/A EPA Greenhouse Gas Score N/A Chassis
Weight Information
Standard Weight - Front 1.00 lbs Standard Weight - Rear 2.00 lbs Base Curb Weight N/A Gross Axle Wt Rating - Front N/A
Gross Axle Wt Rating - Rear N/A Curb Weight - Front 3598 lbs Curb Weight - Rear 2793 lbs Option Weight - Front 43.00 lbs Option Weight - Rear 72.00 lbs Reserve Axle Capacity - Front N/A Reserve Axle Capacity - Rear N/A As Spec'd Curb Weight 6509.00 lbs As Spec'd Payload 3541.00 lbs Maximum Payload Capacity 3659.00 lbs Gross Combined Wt Rating 24500 lbs Gross Axle Weight Rating N/A Curb Weight 6391.00 lbs Reserve Axle Capacity N/A
Total Option Weight 115.00 lbs Payload Weight Front 0 lbs Payload Weight Rear 0 lbs Gross Vehicle Weight Rating 10050.00 lbs Trailering
Dead Weight Hitch - Max Trailer Wt. 5000 lbs Dead Weight Hitch - Max Tongue Wt. 500 lbs Wt Distributing Hitch - Max Trailer Wt. 14500 lbs Wt Distributing Hitch - Max Tongue Wt. 1450 lbs Fifth Wheel Hitch - Max Trailer Wt. 18600 lbs Fifth Wheel Hitch - Max Tongue Wt. 4650 lbs Maximum Trailering Capacity 14500 lbs
Frame
Frame Type Hydroformed Sect Modulus Rails Only N/A
Frame RBM N/A Frame Strength N/A
Frame Thickness N/A
Suspension
Suspension Type - Front Short/Long Arm Suspension Type - Rear Multi-Leaf Springs Spring Capacity - Front N/A Spring Capacity - Rear N/A
Axle Type - Front N/A Axle Type - Rear N/A
568
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] [Fleet] 2024 Chevrolet Silverado 2500HD (CC20753) 2WD Double Cab 149" Work Truck ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Data Version: 22975. Data Updated: Jul 18, 2024 6:41:00 PM PDT.

Jul 19, 2024 Page 14
Chassis
Suspension
Axle Capacity - Front N/A Axle Capacity - Rear N/A
Axle Ratio (:1) - Front N/A Axle Ratio (:1) - Rear 3.73 Shock Absorber Diameter - Front 51 mm Shock Absorber Diameter - Rear 51 mm Stabilizer Bar Diameter - Front 1.38 in Stabilizer Bar Diameter - Rear N/A Tires
Front Tire Order Code QHQ Rear Tire Order Code QHQ
Spare Tire Order Code ZHQ Front Tire Size LT245/75R17
Rear Tire Size LT245/75R17 Spare Tire Size LT245/75R17
Front Tire Capacity N/A Rear Tire Capacity N/A
Spare Tire Capacity N/A Revolutions/Mile @ 45 mph - Front N/A Revolutions/Mile @ 45 mph - Rear N/A Revolutions/Mile @ 45 mph - Spare N/A Wheels
Front Wheel Size 17 x -TBD- in Rear Wheel Size 17 x -TBD- in Spare Wheel Size 17 x -TBD- in Front Wheel Material Steel Rear Wheel Material Steel Spare Wheel Material N/A
Steering
Steering Type Pwr Steering Ratio (:1), Overall N/A
Steering Ratio (:1), On Center N/A Steering Ratio (:1), At Lock N/A Turning Diameter - Curb to Curb 49.5 ft Turning Diameter - Wall to Wall N/A Brakes
Brake Type Pwr Brake ABS System 4-Wheel
Brake ABS System (Second Line) N/A Disc - Front (Yes or ) Yes Disc - Rear (Yes or ) Yes Front Brake Rotor Diam x Thickness 14.0 x 1.6 in Rear Brake Rotor Diam x Thickness 14.1 x 1.3 in Drum - Rear (Yes or ) N/A Rear Drum Diam x Width N/A
Fuel Tank
Fuel Tank Capacity, Approx 36 gal Aux Fuel Tank Capacity, Approx N/A 569
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] [Fleet] 2024 Chevrolet Silverado 2500HD (CC20753) 2WD Double Cab 149" Work Truck ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Data Version: 22975. Data Updated: Jul 18, 2024 6:41:00 PM PDT.

Jul 19, 2024 Page 15
Chassis
Fuel Tank
Fuel Tank Location N/A Aux Fuel Tank Location N/A
Dimensions
Interior Dimensions
Passenger Capacity 6 Front Head Room 43.03 in
Front Leg Room 44.53 in Front Shoulder Room 66.02 in
Front Hip Room 61.18 in Second Head Room 39.88 in
Second Leg Room 35.24 in Second Shoulder Room 64.88 in
Second Hip Room 60.24 in
Exterior Dimensions
Wheelbase 149.4 in Length, Overall w/o rear bumper N/A
Length, Overall w/rear bumper N/A Length, Overall 240.51 in Width, Max w/o mirrors 81.85 in Height, Overall 79.95 in Overhang, Front N/A Overhang, Rear w/o bumper N/A
Front Bumper to Back of Cab N/A Cab to Axle 42.17 in
Cab to End of Frame N/A Ground to Top of Load Floor N/A Ground to Top of Frame N/A Frame Width, Rear N/A
Ground Clearance, Front 10.16 in Ground Clearance, Rear 10.16 in Body Length 0.00 ft Cab to Body N/A
Cargo Area Dimensions
Cargo Box Length @ Floor 82.25 in Cargo Box Width @ Top, Rear N/A Cargo Box Width @ Floor 71.4 in Cargo Box Width @ Wheelhousings 51.85 in Cargo Box (Area) Height 21 in Tailgate Width N/A
Cargo Volume 69.5 ft³ Ext'd Cab Cargo Volume N/A
570

Department of General Services
Procurement Division
707 Third Street, 2nd Floor
West Sacramento, CA 95605-2811
State of California

STATEWIDE CONTRACT

USER INSTRUCTIONS
All changes to mos t recent S upplem ent are in bold red it alic. Additi ons ar e enclos ed in as terisk s, * , and deleti ons are enclos ed in br ack ets , [ ].

MANDATORY
*Supplement 22*
*(Incorporates Supplements 1 – 22)*
ISSUE AND EFFECTIVE DATE: *04/19/2024*
CONTRACT NUMBER: 1-22-23-23 *B through I*
DESCRIPTION: Fleet Vehicles – Vans & SUVs
CONTRACTOR(S): [Lithia Nissan of Fresno (1-22-23-23A)] Ocean Honda (1-22-23-23B)
Freeway Toyota (1-22-23-23C)
Winner Chevrolet (1-22-23-23D)
Elk Grove Auto (1-22-23-23E)
Downtown Ford (1-22-23-23F)
Watsonville Fleet Group (1-22-23-23G)
US Fleet Source (1-22-23-23H)
CA Car Group (1-22-23-23I)
CONTRACT TERM: 05/01/2022 through 04/30/2025
STATE CONTRACT ADMINISTRATOR: Frank Martin
279-946-8035
[email protected]
The contract user instructions, products, and pricing are included herein. All purchase documents issued under this contract incorporate the contract terms and applicable California General Provisions:

Non-IT General Provisions (rev 11/19/2021) (https://www.dgs.ca.gov/- /media/199A6A32E4DE4BECAFF4EFA7194350CD.ashx)

Cal eProcure link: www.caleprocure.ca.gov

571

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 *B-I*
Contract User Instructions, *Supplement 22*

Contract 1-22-23-23 *B-I* Page 2 *04/19/2024*
User Instructions
All changes to most recent Supplement are in bold red italic. Additions are enclosed in asterisks; deletions are enclosed in brackets.

SUMMARY OF CHANGES
Supplement
Number Description/Articles Supplement
Date
*22*
 *Termination of Contract 1-22-23-23A.
 Cover Page and Articles 1, 8, 12, 22, 25,
26, and 33: updated language.
 Attachment A – Contract Pricing –
Supplement 21: replaced with
Attachment A – Contract Pricing –
Supplement 22. *
*04/19/2024*
21  Attachment A – Contract Pricing –
Supplement 20 has been replaced with
Attachment A – Contract Pricing –
Supplement 21.
04/05/2024
20  Attachment A – Contract Pricing –
Supplement 19 has been replaced with
Attachment A – Contract Pricing –
Supplement 20.
02/29/2024
19  Attachment A – Contract Pricing –
Supplement 18 has been replaced with
Attachment A – Contract Pricing –
Supplement 19.
01/12/2024
18  *Attachment A – Contract Pricing –
Supplement 17 has been replaced with
Attachment A – Contract Pricing –
Supplement 18 due to price correction for
previous supplement.
01/04/2024
17  Attachment A – Contract Pricing –
Supplement 15 has been replaced with
Attachment A – Contract Pricing –
Supplement 17.
12/22/2023
16  Lithia Nissan contact information updated.
 Downtown Ford contact information
updated.
12/12/2023

572

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 *B-I*
Contract User Instructions, *Supplement 22*

Contract 1-22-23-23 *B-I* Page 3 *04/19/2024*
User Instructions
15  Attachment A – Contract Pricing –
Supplement 14 has been replaced with
Attachment A – Contract Pricing –
Supplement 15
11/17/2023
14  Attachment A – Contract Pricing –
Supplement 13 has been replaced with
Attachment A – Contract Pricing –
Supplement 14
11/15/2023
13  Attachment A – Contract Pricing –
Supplement 12 has been replaced with
Attachment A – Contract Pricing –
Supplement 13
10/31/2023
12  Attachment A – Contract Pricing –
Supplement 11 has been replaced with
Attachment A – Contract Pricing –
Supplement 12
09/21/2023
11  Attachment A – Contract Pricing –
Supplement 10 has been replaced with
Attachment A – Contract Pricing –
Supplement 11
8/31/2023
10  Attachment A – Contract Pricing –
Supplement 8 has been replaced with
Attachment A – Contract Pricing –
Supplement 10.
8/24/2023
9  Update State Contract Administrator
information. 08/04/2023
8  Attachment A – Contract Pricing –
Supplement 7 has been replaced with
Attachment A – Contract Pricing –
Supplement 8
07/28/2023
7  Attachment A – Contract Pricing –
Supplement 6 has been replaced with
Attachment A – Contract Pricing –
Supplement 7
 Downtown Ford’s email address has been
updated
06/16/2023
6  Attachment A – Contract Pricing –
Supplement 5 has been replaced with
Attachment A – Contract Pricing –
Supplement 6
01/23/2023

573

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 *B-I*
Contract User Instructions, *Supplement 22*

Contract 1-22-23-23 *B-I* Page 4 *04/19/2024*
User Instructions
5  Attachment A – Contract Pricing –
Supplement 4 has been replaced with
Attachment A – Contract Pricing –
Supplement 5
12/06/2022
4  Attachment A – Contract Pricing –
Supplement 3 has been replaced with
Attachment A – Contract Pricing –
Supplement 4
11/04/2022
3  Attachment A – Contract Pricing –
Supplement 2 has been replaced with
Attachment A – Contract Pricing –
Supplement 3
 Contact Information for Downtown Ford
has been updated
09/19/2022
2  Attachment A – Contract Pricing –
Supplement 1 has been replaced with
Attachment A – Contract Pricing –
Supplement 2
08/16/2022
1  Attachment A – Contract Pricing has been
replaced with Attachment A – Contract
Pricing – Supplement 1
 Attachment D – Vehicle Specifications has
been added
 Article 25 – Payments, language has been
modified
05/26/2022
N/A Original Contract Posted 05/01/2022
All other terms and conditions remain the same.
574

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 *B-I*
Contract User Instructions, *Supplement 22*

Contract 1-22-23-23 *B-I* Page 5 *04/19/2024*
User Instructions
575

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 *B-I*
Contract User Instructions, *Supplement 22*

Contract 1-22-23-23 *B-I* Page 6 *04/19/2024*
User Instructions

576

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 *B-I*
Contract User Instructions, *Supplement 22*

Contract 1-22-23-23 *B-I* Page 7 *04/19/2024*
User Instructions
SCOPE
The State’s contracts provide Fleet Vehicles - Vans & SUVs at contracted pricing to the State of California and local governmental agencies in accordance with the requirements of Contract # 1-22-23-23 *B – I*. The contractors shall supply the entire portfolio of products as identified in the contract and will be the primary point of contact for data collection, reporting, and distribution of Fleet Vehicles - Vans & SUVs to the State.

The contract term is for three (3) years with an option to extend the contract for two (2) additional one (1) year periods or portion thereof. The terms, conditions, and prices for the contract extension option shall be by mutual agreement between the contractor and the State. If a mutual agreement cannot be met the contract may be terminated at the end of the current contract term.

CONTRACT USAGE/RULES
A. State Departments
• The use of this contract is mandatory for State of California departments. State Departments may purchase any vehicle that is awarded to each line item. This contract does not include ranking.
• State departments must adhere to all applicable State laws, regulations, policies, best practices, and purchasing authority requirements, e.g. California Codes, Code of Regulations, State Administrative Manual, Management Memos, and State Contracting Manual Volume 2 and SCM-F as applicable. • Prior to placing orders against this contract, State departments must have been granted non-IT purchasing authority by the Department of General Services, Procurement Division (DGS-PD) for the use of this statewide contract. State departments that have not been granted purchasing authority by DGS-PD for the use of the State’s statewide contracts may contact DGS-PD’s Purchasing Authority Management Section by e-mail at [email protected]
.
• Departments must have a Department of General Services (DGS) agency billing code prior to placing orders against this contract. Ordering departments may contact their Purchasing Authority contact or their department’s fiscal office to obtain this information.

B. Local Governmental Agencies
• Local governmental agency use of this contract is optional. • Local government agencies are defined as “any city, county, city and county, district or other governmental body or corporation”, per Public Contract Code Chapter 2, Section 10298 (b), empowered to expend public funds for the acquisition of products; this includes the California State Universities (CSU) and University of California (UC) systems, K-12 schools and community colleges. While the State makes this contract available to local governmental agencies, each local 577

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 *B-I*
Contract User Instructions, *Supplement 22*

Contract 1-22-23-23 *B-I* Page 8 *04/19/2024*
User Instructions
governmental agency should determine whether this contract is consistent with its procurement policies and regulations.
• Local governmental agencies shall have the same rights and privileges as the State under the terms of this contract. Any agencies desiring to participate shall be required to adhere to the same responsibilities as do State agencies and have no authority to amend, modify or change any condition of the contract. • A DGS issued billing code is not required for local governmental agencies to place orders against this contract.

C. Unless otherwise specified within this document, the term “ordering agencies” will refer to all State departments and/or local governmental agencies eligible to utilize this contract. Ordering and/or usage instructions exclusive to State departments or local governmental agencies shall be identified within each article.

DGS ADMINISTRATIVE FEES
A. State Departments
The DGS will bill each State department an administrative fee for use of this statewide contract. The administrative fee should NOT be included in the order total, nor remitted before an invoice is received from DGS.

Current fees are available online in the Price Book & Directory of Services

(https://www.dgs.ca.gov/OFS/Price-Book) (go to Price Book Download and click on Purchasing under Procurement Division).

B. Local Governmental Agencies
For all local government agency transactions issued against the contract, the Contractor is required to remit the DGS-PD an Incentive Fee of an amount equal to

1.25% of the total purchase order amount excluding taxes and freight. This Incentive Fee shall not be included in the agency’s purchase price, nor invoiced or charged to the purchasing entity. All prices quoted to local governmental agency customers shall reflect State contract pricing, including any and all applicable discounts, and shall include no other add-on fees.

SB/DVBE OFF-RAMP PROVISION
There is no SB/DVBE off ramp associated with this contract.

PROBLEM RESOLUTION/SUPPLIER PERFORMANCE
Ordering agencies and/or Contractor shall inform the State Contract Administrator of any technical or contractual difficulties encountered during contract performance in a timely manner. This includes and is not limited to informal disputes, supplier performance, outstanding deliveries, etc. The ordering agency should include all relevant information and/or documentation (e.g., purchase documents).
578

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 *B-I*
Contract User Instructions, *Supplement 22*

Contract 1-22-23-23 *B-I* Page 9 *04/19/2024*
User Instructions

CONTRACT ITEMS
Contract vehicles and pricing are listed on Attachment A, Contract Pricing. All prices listed shall be fixed as the maximum cost for the contract period unless a price increase is granted.

Each line item description on Attachment A, Contract Pricing, provides a description of the minimum requirements that each vehicle in that line item has met or exceeded.

A Maintenance Plan is offered on all light duty vehicles less than 8500 lbs Gross Vehicle Weight Rating (GVWR). Maintenance Plan pricing is listed on Attachment A, Contract Pricing. The purchase of the Maintenance Plan is optional. See Article 29, Maintenance Plan for more detailed information.

Price Increases
Price increases may be requested with each model year change and will be posted on a quarterly basis.

Quarterly Increases shall be processed on the following calendar days:
• July 1st
• October 1st
• January 1st
• April 1st
Contractors are requested to price protect the contracted price for the duration between the price increase request and the time the increase is processed. If the Contractor is unable to honor the price protection, the Contractor’s vehicle(s) will be unavailable for ordering until the price increases have been evaluated and approved.

Multiple Award
Some line items may have multiple vehicles awarded with different make and models available. State Departments may choose any vehicle identified in the subject line item.

There is no vehicle ranking associated with this contract.

Sales Tax
The sales tax rate applied should be based on the rate of the “Bill To” address listed on the Purchase Order.

Options
All factory options shall be available and priced at Contractor cost plus up to 10% for an addition or Contractor cost minus up to 10% for a deletion in accordance with the manufacturer’s current model year price list. Types of equipment changes which might be made include, but are not limited, to the following:
579

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 *B-I*
Contract User Instructions, *Supplement 22*

Contract 1-22-23-23 *B-I* Page 10 *04/19/2024*
User Instructions
• Add trailer tow package
• Add Bluetooth
• Add parking sensors
• Delete pick up box (bed)

In no case shall options be included or deleted in such a manner as to cause the vehicle to conflict with any other line item on any other vehicle contract.

The Contractor shall provide ordering agencies a copy of the current model year factory price sheet with requested options, within ten calendar days of request.

Third-party upfitting (e.g utility body) may be requested by ordering agencies, however, this service is non -mandatory. When applicable, third- party upfits shall be subject to the same pricing provisions as factory options.

Note: Vehicles with added or deleted options MUST continue to meet the appr opriate minimum specification.

Tire Fee
Purchase orders MUST include the State mandated $1.75 per tire fee.

Document Processing Charge
In accordance with the California Vehicle Code Section 4456.5, a Contractor may charge the ordering agency a document processing charge for the preparation and processing of documents, disclosures, titling, registration, and information security obligations imposed by state and federal law. The document processing charge shall not exceed $85 per vehicle purchased.

A Contractor may charge the ordering agency an electronic filing fee, which does not exceed the actual amount the Contractor is charged by a first-line service provider. The electronic filing fee shall not exceed $30 per vehicle purchased.

SPECIFICATIONS
All products must conform to the attached State of California Bid Specification Number 2310- 4181 dated 08/16/2021 (Attachment B).

Vehicle color shall be a solar reflective color (white, silver metallic, or gold metallic) per SAM Section 3620.1 (exceptions are listed in the same manual section).

CUSTOMER SERVICE
The Contractor shall provide office and personnel resources for responding to inquiries, including telephone and email coverage weekdays during the hours of 8:00 a.m. - 5:00 p.m., PT.
580

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 *B-I*
Contract User Instructions, *Supplement 22*

Contract 1-22-23-23 *B-I* Page 11 *04/19/2024*
User Instructions
The customer service unit shall be staffed with individuals that:
• Are trained in the requirements of this contract
• Have the authority to take administrative action to correct problems that may occur The Contractor’s customer service unit shall respond to all customer inquiries within two (2) business days of initial contact.

Dealer Contract # Contact Phone Email
[Lithia
Nissan of
Fresno
1-22-23-
23A Al Pacheco
(559)
440-
7946
[email protected]]
Ocean
Honda
1-22-23-
23B Pat Ireland
(559)
707-
5735
[email protected]
Freeway
Toyota of
Hanford
1-22-23-
23C Pat Ireland
(559)
707-
5735
[email protected]
Winner
Chevrolet
1-22-23-
23D
Jerry
Powers
(916)
426-
5752
[email protected]
Elk Grove
Auto
1-22-23-
23E
Jerry
Powers
(916)
426-
5752
[email protected]
Downtown
Ford Sales
1-22-23-
23F
Sandra
Scott
(916)
442-
9631
[email protected]
Watsonville
Fleet Group
1-22-23-
23G
Yesenia
Covarrubias
(626)
457-
5590
[email protected]
US Fleet
Source
1-22-23-
23H Lisa Molino
(626)
344-
4285
[email protected]
CA Car
Group 1-22-23-23I Richard M.

Slade
(925)
560-
4465
[email protected]
Note: Ordering agencies are encouraged to have one point of contact for inquiries, quotes, and orders whenever possible. Multiple calls and emails from various requestors for the same information can slow customer service response times.

581

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 *B-I*
Contract User Instructions, *Supplement 22*

Contract 1-22-23-23 *B-I* Page 12 *04/19/2024*
User Instructions

PRODUCT SUBSTITUTIONS
Under no circumstance is the Contractor permitted to make substitutions with non- contract/unauthorized vehicles without approval of the DGS Contract Administrator (CA).

PURCHASE EXECUTION
A. State Departments
1) Std. 65 Purchase Documents
State departments not transacting in FI$CAL must use the Purchasing Authority Purchase Order (Std. 65) for purchase execution. An electronic version of the Std. 65 is available at the Office of State Publishing web site:
https://www.dgsapps.dgs.ca.gov/osp/StatewideFormsWeb/Forms.aspx (select
Standard Forms).

All Purchasing Authority Purchase Orders (Std. 65) must contain the following:
• Agency Order Number (Purchase Order Number)
• Ordering Agency Name
• Agency Billing Code
• Purchasing Authority Number
• Leveraged Procurement Number (Contract Number)
• Supplier Information (Contact Name, Address, Phone Number, Fax Number, E-mail)
• Line Item number
• Quantity
• Unit of Measure
• Commodity Code Number
• Product Description
• Unit Price
• Extension Price
• Office of Fleet and Asset Management (OFAM) Approval Stamp (State departments only)
2) FI$CAL Purchase Documents
State departments transacting in FI$CAL will follow the FI$CAL procurement and contracting procedures.
3) Blanket Orders
The use of blanket orders against this statewide contract is not allowed.

582

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 *B-I*
Contract User Instructions, *Supplement 22*

Contract 1-22-23-23 *B-I* Page 13 *04/19/2024*
User Instructions
B. Local Governmental Agencies
Local governmental agencies may use their own purchase document for purchase execution. The purchase documents must include the same data elements as listed above (Exception: Purchasing Authority Number is used by State departments only).

MINIMUM ORDER
The minimum order shall be one (1) vehicle.

ORDERING PROCEDURE
A. Ordering Methods:

Ordering agencies are to submit appropriate purchase documents directly to the contractor(s) via one of the following ordering methods:
• U.S. Mail
• Facsimile
• Email
The contractor’s Order Placement Information is as follows:

ORDER PLACEMENT INFORMATION
[Contract #
1-22-23-
23A
U.S. Mail:

Lithia Nissan of
Fresno
5590 N Blackstone
Ave
Fresno, CA 93710
Attn: Al Pacheco
Facsimile:

N/A
Email:
[email protected]]
Contract #
1-22-23-
23B
U.S. Mail:

Ocean Honda
3801 Soquel Dr
Soquel, CA 95073
Attn: Pat Ireland
Facsimile:
(559) 961-
4601
Email:
[email protected]

Contract #
1-22-23-
23C
U.S. Mail:

Freeway Toyota
1835 Glendale Avenue
Hanford, CA 93230
Attn: Pat Ireland
Facsimile:
(559) 961-
4601
Email:
[email protected]

Contract #
1-22-23-
23D
U.S. Mail:

Winner Chevrolet
8575 Laguna Grove
Drive
Facsimile:
(916) 421-
0149
Email:
[email protected]

583

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 *B-I*
Contract User Instructions, *Supplement 22*

Contract 1-22-23-23 *B-I* Page 14 *04/19/2024*
User Instructions
Elk Grove, CA 95757
Attn: Jerry Powers

Contract #
1-22-23-
23E
U.S. Mail:

Elk Grove Auto Group
8575 Laguna Grove
Drive
Elk Grove, CA 95757
Attn: Jerry Powers
Facsimile:
(916) 421-
0149

Email:
[email protected]

Contract #
1-22-23-
23F
U.S. Mail:

Downtown Ford Sales
525 N 16th St
Sacramento, CA
95811
Attn: Sandra Scott
Facsimile:
(916) 491-
3138
Email:
[email protected]
Contract #
1-22-23-
23G
U.S. Mail:

Watsonville Fleet
Group
1601 W. Main Street
Alhambra, CA 91801
Attn: Yesenia
Covarrubias
Facsimile:
(626) 457-
5593
Email:
[email protected]
Contract #
1-22-23-
23H
U.S. Mail:

US Fleet Source
979 S. Village Oaks
Drive
Covina, Ca 91724
Facsimile:
(626) 228-
3077
Email: [email protected]

Contract #
1-22-23-23I
U.S. Mail:

CA Car Group
4200 John Monego Ct
Dublin, CA 94568
Attn: Richard M. Slade
Facsimile:

N/A
Email:

[email protected]

When using any of the ordering methods specified above, all State departments must conform to proper State procedures.

ORDER ACCEPTANCE
The Contractor shall accept orders from any State department or local governmental agency. The Contractor shall not accept purchase documents for this contract that:
• Are incomplete;
• Are submitted without OFAM approval stamp
• Contain non-contract items; or
• Contain non-contract terms and conditions.
584

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 *B-I*
Contract User Instructions, *Supplement 22*

Contract 1-22-23-23 *B-I* Page 15 *04/19/2024*
User Instructions
The Contractor must not refuse to accept orders from any State department or local governmental agency for any other reason without written authorization from the CA.

ORDER ACKNOWLEDMENT
The Contractor will provide the ordering agencies with an order receipt acknowledgment via e-mail/facsimile within ten (10) calendar days after receipt of an order. The acknowledgement will include:
• Ordering Agency Name
• Agency Order Number (Purchase Order Number)
• Description of Goods
• Vehicle Model Year
• Total Cost
• Date order is placed with manufacturer
• Anticipated Delivery Date
• Delayed Production Notification (if applicable)
• Discontinued Vehicle Notification (if applicable)
Contractor shall notify the ordering agency of any delays in production or delays in orders being accepted by the manufacturer for any period of time. Contractor shall provide estimated production start date and delivery date.

DELAYED PRODUCTION REMEDY
Upon receipt of order acknowledgment identifying a delay in production or orders not being accepted by the manufacturer, the ordering agencies shall have the following options:
• Request back order; or
• Cancel the item from the order with no penalty

DISCONTINUED VEHICLE REMEDY
Upon receipt of order acknowledgment identifying discontinued items, the ordering agencies shall have the following options:
• Amend purchase document to reflect DGS approved replacement vehicle; or • Cancel the item from the order
Under no circumstance is the Contractor permitted to make substitutions with non- contract/unauthorized vehicles without approval of the DGS CA.

DELIVERY PROCEDURES
Pre-Delivery Checklist
Prior to delivery, each vehicle shall be completely inspected, serviced, and detailed by the delivering Contractor and/or the manufacturer’s pre-delivery service center. A copy of the 585

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 *B-I*
Contract User Instructions, *Supplement 22*

Contract 1-22-23-23 *B-I* Page 16 *04/19/2024*
User Instructions
pre-delivery checklist shall be completed for each vehicle, signed by a representative of the organization performing the inspection/service, and delivered with the vehicle.

Delivery:

Delivery shall be within one hundred and fifty (150) days after receipt of order unless there is a delay in production/order acceptance from the manufacturer when changing from one model year to the next. Contractor shall notify the ordering agency of such delay per Article 14, Order Acknowledgement.

Orders requiring customized work by a 3
rd party supplier may exceed the delivery period
requirement. Contractor shall notify ordering agency of extended delivery period per Article 14, Order Acknowledgement.

Caravan or drive-away method of delivery from the factory to a Contractor is not acceptable unless agreed upon by the ordering agency.

Drop ship deliveries shall not be made without prior State inspection. All vehicles shall be delivered with no less than five (5) gallons of fuel in the tank.

Unless pre-arranged between the Contractor and the ordering agency, vehicles delivered with more than 50 miles on the odometer may be charged fifty (50) cents per mile in excess of 50 miles. This charge may be reflected on the invoice as a deduction from the order price. Vehicles with more than five hundred (500) miles on the odometer may not be accepted.
**Cab and Chassis trucks may require driving from an out-of-state factory and may exceed the five hundred (500) mile or less expectation. The Contractor shall notify the ordering Department at the time of purchase order execution.

When feasible, Contractor is requested to make deliveries in metropolitan areas during off-peak hours. Off-peak hours are Monday through Friday, 10:00 AM to 4:00 PM PST.

Documents
The following documents shall be delivered to the receiving agency with the vehicle:
• Completed and signed pre- delivery service checklist, including the order number and Vehicle Identification Number (VIN)
• “Line Set Tickets” or “Window (Monroney) Sticker” showing all options installed • One (1) copy of the warranty, including applicable certificates, cards, etc. • One (1) copy of the owner’s manual.

INSPECTION AND ACCEPTANCE
Vehicles ordered for State use will be inspected by a State inspector at the Contractor’s place of business or as otherwise agreed to by the Contractor and ordering agency. 586

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 *B-I*
Contract User Instructions, *Supplement 22*

Contract 1-22-23-23 *B-I* Page 17 *04/19/2024*
User Instructions
Inspection will commence within five (5) working days of notification that a vehicl e is ready for inspection. Inspection will include:
• Specification Compliance
• Workmanship
• Appearance
• Proper Operation of all Equipment and Systems
• Presence of all Applicable Documents
In the event deficiencies are detected, the vehicle will be rejected and the Contractor will be required to make the necessary repairs, adjustments or replacements. Payment and/or the commencement of a discount period (if applicable) will not begin until the defects are corrected and the vehicle is re-inspected and accepted.

Completion of inspection or acceptance by the State inspector shall in no way release the Contractor from satisfying the requirements of the contract, specifications, and warranty.

Deviations from the specified requirements that are detected by the inspection shall be corrected by the Contractor in an expeditious manner at no expense to the ordering agency.

Inspection by local agencies will be at the Contractor’s place of business or as otherwise agreed to by the Contractor and local agency.

EMERGENCY/EXPEDITED ORDERS
Not Applicable.

FREE ON BOARD (F.O.B.) DESTINATION
Contractors shall deliver vehicles to State or local agencies located in Sacramento County at no additional cost for delivery. If the Purchase Order indicates delivery outside Sacramento County, the Contractor and agency may negotiate delivery costs. If delivery is subject to an additional delivery charge, it shall be shown as a separate item on the purchase order and invoice.

State departments requesting delivery outside of Sacramento County must contact the Transportation Management Unit for freight rate comparisons to confirm appropriate pricing if the Contractor is delivering the vehicle.

Responsibility and liability for loss or damage for all orders shall remain with the Contractor until final inspection and acceptance, when all responsibility shall pass to the ordering agency, except the responsibility for latent defects, fraud, and the warranty obligations.

SHIPPED ORDERS
All shipments shall be in accordance with the General Provisions, Article 12 entitled “Packing and Shipment”.
587

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 *B-I*
Contract User Instructions, *Supplement 22*

Contract 1-22-23-23 *B-I* Page 18 *04/19/2024*
User Instructions

CONTRACT ADMINISTRATION
The State and the Contractors have assigned Contract Administrators as the single points of contact for problem resolution and related contract issues.

State Contact
Information DGS/PD Contract Administrator
Contact Name: Frank Martin
Telephone: (279) 946-8035
Facsimile: NA
Email: [email protected]
Address: DGS/Procurement Division
Attn: Frank Martin
707 Third Street, 2nd Floor, MS 201
West Sacramento, CA 95605

Dealer
Contact
Information
[Lithia Nissan of Fresno
Contract # 1-22-23-23A]
Ocean Honda
Contract # 1-22-23-23B
Contact
Name:
[Al Pacheco] Pat Ireland
Telephone: [(559) 440-7946] (559) 707-5735
Facsimile: [N/A] (559) 961-4601
Email: [[email protected]] [email protected]
Address: [Lithia Nissan of Fresno
5590 N Blackstone Ave
Fresno, CA 93710]
Ocean Honda
3801 Soquel Dr
Soquel, CA 95073

Dealer
Contact
Information
Freeway Toyota of Hanford
Contract # 1-18-23-23C
Winner Chevrolet
Contract # 1-18-23-23D
Contact
Name:

Pat Ireland Jerry Powers
Telephone: (559) 707-5735 (916) 426-5752
Facsimile: (559) 961-4601 (916) 421-0149
Email: [email protected] [email protected]
Address: Freeway Toyota
1835 Glendale Avenue
Hanford, CA 93230
Winner Chevrolet
8575 Laguna Grove Drive
Elk Grove, CA 95757

588

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 *B-I*
Contract User Instructions, *Supplement 22*

Contract 1-22-23-23 *B-I* Page 19 *04/19/2024*
User Instructions
Dealer
Contact
Information
Elk Grove Auto Group
Contract # 1-22-23-23E
Downtown Ford Sales
Contract # 1-22-23-23F
Contact
Name:

Jerry Powers Sandra Scott
Telephone: (916) 426-5752 (916) 442-9631
Facsimile: (916) 421-0149 (916) 491-3138
Email: [email protected] [email protected] Address: Elk Grove Auto Group
8575 Laguna Grove Dr
Elk Grove, CA 95757
Downtown Ford Sales
525 N 16th St
Sacramento, CA 95811

Dealer
Contact
Information
Watsonville Fleet Group
Contract # 1-22-23-23G
US Fleet Source
Contract # 1-22-23-23H
Contact
Name:

Yesenia Covarrubias Lisa Molino
Telephone: (626) 457-5590 (626) 344-4285
Facsimile: (626) 457-5593 (626) 416-3064
Email: [email protected] [email protected] Address: Watsonville Fleet Group
1601 W. Main Street
Alhambra, CA 91801
US Fleet Source
979 S. Village Oaks Drive
Covina, Ca 91724

Dealer
Contact
Information
CA Car Group
Contract # 1-22-23-23I
Contact
Name:

Richard M. Slade
Telephone: (925) 560-4465
Facsimile: N/A
Email: [email protected]

Address: CA Car Group
4200 John Monego Ct
Dublin, CA 94568

589

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 *B-I*
Contract User Instructions, *Supplement 22*

Contract 1-22-23-23 *B-I* Page 20 *04/19/2024*
User Instructions

RESTOCKING FEES
The Contractor may impose a restocking fee to the ordering agency on orders cancelled after the order has been placed with the manufacturer: The Contractor shall notify the ordering agency of the order placement per Article 14, Order Acknowledgment.

Re-stocking fees can be no greater than ten percent (10%) of the value of the vehicle being restocked.

INVOICING
Ordering agencies may require separate invoicing, as specified by each ordering organization. Invoices will contain the following information:
• Contractor’s name, address and telephone number
• Leveraged Procurement Number (Contract Number)
• Agency Order Number (Purchase Order Number)
• Item and commodity code number
• Quantity purchased
• Contract price and extension
• State sales and/or use tax
• Prompt payment discounts/cash discounts, if applicable • Totals for each order

PAYMENT
A. Terms
Payment terms for contracts 1-22-23-23 *B – G* include a $500 per vehicle discount for payment made within twenty (20) days. Contracts 1-22-23-23 H & I offer no discount. The cash discount time is defined by the State as beginning only after the vehicle has been inspected, delivered, and accepted by the receiving agency, or from the date a correct invoice is received in the office specified on the Purchase Order, whichever is later.

Payment is deemed to be made, for the purpose of earning the discount, one (1) working day after the date on the State warrant or check. Typically, acceptance will be accomplished within twenty (20) business hours after a vehicle is delivered.

Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927, et seq. Unless expressly exempted by statute, the Act requires State departments to pay properly submitted, undisputed invoices not more than forty-five (45) days after the date of acceptance of goods, performance of services, or receipt of an undisputed invoice, whichever is later.

590

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 *B-I*
Contract User Instructions, *Supplement 22*

Contract 1-22-23-23 *B-I* Page 21 *04/19/2024*
User Instructions
B. CAL-Card Use
Use of the CAL-Card for payment of invoices is not allowed under this statewide contract.

C. Payee Data Record
Each State accounting office must have a copy of the Payee Data Record (Std. 204) in order to process payments. State departments should forward a copy of the Std. 204 to their accounting office(s). Without the Std. 204, payment may be unnecessarily delayed. State departments may contact the Contractor for copies of the Payee Data Record.

D. State Financial Marketplace
The State reserves the right to select the form of payment for all procurements, be it either an outright purchase with payment rendered directly by the State, or a financing/lease-purchase or operating lease via the State Financial Marketplace (GS $Mart and/or Lease $Mart). If payment is via the financial marketplace, the Contractor will invoice the State and the State will approve the invoice and the selected Lender/Lessor for all product listed on the State's procurement document will pay the Contractor on behalf of the State.

CALIFORNIA SELLER’S PERMIT
The California seller permit number for the Contractor is listed below. State departments can verify that permits are currently valid at the following website: www.cdtfa.ca.gov.

State departments must adhere to the file documentation required identified in the State Contracting Manual Volume 2 and Volume 3 and SCM-F.

Contractor Name Seller Permit #
[Lithia Nissan of Fresno 97163762]
Ocean Honda 101-652579
Freeway Toyota 102-659756
Winner Chevrolet 100-208309
Elk Grove Auto Group 100-197237
Downtown Ford Sales 28600344
Watsonville Fleet Group 245364864
101-135239
US Fleet Source 103-097044
CA Car Group 100-214737

WARRANTY
The manufacturer’s standard new vehicle warranty shall apply to all vehicles purchased from these contracts. All warranties shall be factory authorized. The warranty shall be 591

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 *B-I*
Contract User Instructions, *Supplement 22*

Contract 1-22-23-23 *B-I* Page 22 *04/19/2024*
User Instructions
honored by all franchised dealers of the vehicle within the State of California. The Warranty term for the vehicles offered under these contracts shall meet the following (as applicable):

• Bumper to bumper warranty shall cover not less than 3 years/36,000 miles, no charge for parts and labor.
• Power train warranty for light duty vehicles weighing 8500 lbs. GVWR or less shall cover not less than 5 years/100,000 miles, no charge for parts and labor. • Power train warranty for vehicles over 8500 lbs. GVWR shall cover not less than 5 years/60,000 miles, no charge for parts and labor.

The State’s established preventative maintenance procedures and practices shall be acceptable to the manufacturer/contractor in lieu of the manufacturer’s prescribed procedures which may form a part of the warranty.

All emission-related components shall be warranted in compliance with California Air Resources Board and Federal requirements. Contractor cannot offer independent insurance or statements indicating self insurance. If an additional extended warranty is purchased, a warranty certificate, warranty card, or a statement indicating the extended warranty has been recorded with the manufacturer shall be furnished with each vehicle delivered.

Normal wear items such as tires, belts, hoses, headlamps, light bulbs, brake linings, brake discs/drums, etc. are excluded from warranty coverage. All other items not subject to normal wear or gross operator neglect and abuse, such as window, seat, or wiper motors, chassis electrical switches (door, trunk lid), paint, hinges, locks, etc., shall be covered.

The State reserves the right to use re-refined lubrication oils, where available, in lieu of virgin equivalent oils. The re-refined oils used by the State will meet all API and SAE standards and specifications as set forth by the vehicle manufacturer. The use of said oils shall in no way void or degrade the original manufacturer’s standard warranty.

The State reserves the right to use recycled content antifreeze/coolant, where available, in lieu of virgin equivalent antifreeze/coolant when servicing its vehicles. The recycled content antifreeze/coolant used by the State will meet all ATSM standards and specifications as set forth by the vehicle manufacturer.

REPAIR PARTS
The manufacture of the awarded vehicle(s) should maintain an adequate stock of all regular and special parts to meet the continuing service and repair parts needs of the State without undue delay.

A special system shall be set up for expediting the procurement of back-order items needed to repair an inoperative vehicle including a system to air freight parts at factory 592

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 *B-I*
Contract User Instructions, *Supplement 22*

Contract 1-22-23-23 *B-I* Page 23 *04/19/2024*
User Instructions
expense when parts are not in stock in California parts depots. Parts must be available within three (3) working days after telephone notification.

Vehicles with new technology emerging into the industry (e.g., fuel cell vehicles) may require more than (3) working days for the availability of certain parts. Contractor must notify the State Contract Administrator and ordering agency when this occurs and provide the estimated date of availability.

MAINTENANCE PLAN
A maintenance plan is available for light duty vehicles under 8500 lbs. GVWR. The purchase of a maintenance plan is optional. The maintenance plan covers all regularly scheduled service for a minimum of five (5) years/75,000 miles. The maintenance shall include at a minimum all manufacturer recommended services such as, but not limited to:
• Oil changes;
• Filter changes;
• Fluid changes;
• Lubrications;
• Tire rotations;
• Equipment and safety inspections
The Maintenance Plan is not required to cover wear items such as brake pads/shoes, wiper blades, etc.

Purchase of the Maintenance Plan is non-mandatory for State departments.

The Maintenance Plan is not applicable to vehicles over 8,500 lbs. GVWR.

RECYCLED CONTENT
State departments are required to report purchases in many product categories. The Postconsumer-Content Certification Form (CIWMB 74) for the Contractor(s) is attached (Attachment C).

SB/DVBE PARTICIPATION
There is no Small Business (SB) or Disabled Veteran Business Enterprise (DVBE) participation for this contract.

STATE AND LOCAL GOVERNMENT EMPLOYEE PRICING
In the interest of expanding the California marketplace for Zero Emission Vehicles (ZEV), some Contractors have offered a discount to any interested State of California or local government employee when purchasing a ZEV for personal use. A list of participating 593

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 *B-I*
Contract User Instructions, *Supplement 22*

Contract 1-22-23-23 *B-I* Page 24 *04/19/2024*
User Instructions
Dealers and vehicles can be found at: https://www.dgs.ca.gov/PD/Resources/Page- Content/Procurement-Division-Resources-List-Folder/State-of-California-Green-Fleet- Employee-Pricing-Program

ATTACHMENTS
Attachment A – Contract Pricing, *Supplement 22*
Attachment B – Specification 2310-4181, revised 08/16/2021 Attachment C – Postconsumer Content Certification Workbook Attachment D – Vehicle Specifications

594
City Council
Staff Report

Subject:

Annexation Into Community Facilities District No. 1 (Vista Oaks, APNs 046-010-007-000 and 046-020-003-000)
Date:

August 13, 2024
Submitted By:

Megan Bressem, Management Analyst
Daniel Choe, Deputy Director of Administrative Services Department:

Administrative Services - Finance
Recommendation:

Conduct a Public Hearing and Consider the Following Actions:

A
.

Adopt a Resolution of the City Council of the City of Rocklin of Annexation of Territory to Community Facilities District No. 1 (Annexation No. 85), Authorizing the Levy of a Special Tax, and Submitting Levy of Tax to Qualified Electors (Vista Oaks, APNs 046- 010-007-000 and 046-020-003-000).

B
.

Adopt a Resolution of the City Council of the City of Rocklin Declaring Results of Special Annexation Election, Determining Validity of Prior Proceedings, and Directing Recording of Amended Notice of Special Tax Lien Pertaining to Community Facilities District No. 1 (Annexation No. 85) (Vista Oaks, APNs 046-010-007-000 and 046-020-003-000).

Background:

On June 25, 2024, the City Council adopted Resolution No. 2024-153, a Resolution of Intention to Annex Territory to Rocklin Community Facilities District (CFD) No. 1 (Annexation No. 85) and to Authorize the Levy of Special Taxes Therein to Amend the Rate and Set a Public Hearing Date regarding Vista Oaks, a planned residential development property located along the northern terminus of Monument Springs Drive and western terminus of China Garden Road (Assessor's Parcel Numbers 046-010-007-000 and 046-020-003-000). A map of the annexation area is included as Attachment 3 for reference. A Notice of Public Hearing was published in the Placer Herald on July 12, 2024.

The development of Vista Oaks is conditioned on, among other things, annexation into CFD No. 1. CFD No. 1 provides funding for the operation and maintenance of fire protection and suppression services and ambulance and paramedic services.

There are two resolutions for City Council consideration. Resolution A (Attachment 1) finds that no majority protest exists, orders the annexation, and authorizes the levy of the special tax, subject to approval by a two-thirds vote of the landowners.

Item Number 1

595
In anticipation of approval of the annexation, the election has already occurred, and Resolution B (Attachment 2) approves the canvass of the election, declares the results of the election, and orders the recording of the amended notice of special tax lien, which gives notice that the land within the project area is now subject to the special tax.

Fiscal Impact:

There is no direct fiscal impact to the General Fund from the staff recommendation. Adoption of the attached resolutions will allow special taxes to be levied and collected for CFD No. 1 to pay for services provided to the annexation territory.

ATTACHMENTS:

1. Resolution A - Levy of Special Taxes

2. Resolution B - Annexation Election

3. Annexation Map
596
RESOLUTION NO. 2024-

RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF ROCKLIN

OF ANNEXATION OF TERRITORY TO
COMMUNITY FACILITIES DISTRICT NO. 1 (ANNEXATION NO. 85),

AUTHORIZING THE LEVY OF A SPECIAL TAX, AND

SUBMITTING LEVY OF TAX TO QUALIFIED ELECTORS
(Vista Oaks, APNs 046-010-007-000 and 046-020-003-000)
BE IT RESOLVED by the City Council of the City of Rocklin as follows:

Section 1. The City Council of the City of Rocklin hereby finds as follows:

1. The City Council on June 25, 2024, adopted Resolution No. 2024-153 (the “Resolution of Intention”) stating its intention to annex the territory to the City’s Community Facilities District No. 1 (Annexation No. 85) (the “CFD”), pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (the “Act”);

2. A copy of the Resolution of Intention, incorporating a description and map of the proposed boundaries of the territory to be annexed to the CFD and stating the facilities and/or services to be provided and the rate and method of apportionment of the special tax to be levied within the CFD to pay for fire prevention and suppression services and ambulance and paramedic services, is on file with the City Clerk and the provisions thereof are fully incorporated herein by this reference as if fully set forth herein;

3. On the date hereof, this City Council held a noticed public hearing as required by the Act and the Resolution of Intention relative to the proposed annexation of territory to the CFD;

4. At said hearing all interested persons desiring to be heard on all matters pertaining to the annexation of territory to the CFD and the levy of said special taxes within the area proposed to be annexed were heard and a full and fair hearing was held;

5. Prior to the time fixed for said hearing, written protests had not been filed against the proposed annexation of territory to the CFD by (i) 50% or more of the registered voters, or six registered voters, whichever is more, residing in the existing CFD, or (ii) 50% or more of the registered voters, or six registered voters, whichever is more, residing in the territory proposed to be annexed to the CFD, or (iii) owners of one-half or more of the area of land in the territory proposed to be annexed to the CFD; and

6. Annexation Map No. 85 to the CFD, has been filed with the County Recorder of the County of Placer, which map shows the territory to be annexed in these proceedings, and a copy thereof is on file with the City Clerk. 597

Page 2 ends

Rocklin City CouncilAugust 13, 2024

Rocklin City Council
August 13, 2024