ROCKLIN CITY COUNCIL
City Council Regular Meeting
City Hall - Council Chambers
3970 Rocklin Rd. Rocklin, CA
95677
Website:
www.rocklin.ca.us
June 10, 2025
General Session 6:00 p.m.
AMENDED AGENDA:
*Notice of Teleconference Meeting Location:
13050 Amberly Court #701
Bonita Springs, FL 34135
JILL GAYALDO,
Mayor
DAVID BASS,
Vice Mayor
KEN BROADWAY,
Council Member
BILL HALLDIN,
Council Member
GREG JANDA,
Council Member
ALY ZIMMERMANN,
City Manager
MATTHEW MCOMBER,
City Attorney
DANIEL CHOE,
City Treasurer
AVINTA SINGH,
City Clerk
HOW TO PARTICIPATE
The City of Rocklin welcomes your interest and involvement in the City's legislative process. The City Council has established a procedure for addressing the Council. Persons wishing to address the City Council are asked to voluntarily complete and submit a speaker identification sheet to the City Clerk.
Speaker identification sheets are available near the entrance of the Council Chambers. For items listed on the agenda, any person may address the City Council at the time the item is considered. Speakers are requested to restrict their comments to the item as it appears on the agenda and stay within the required three-minute time limit. The Brown Act does not permit the City Council to take action on items brought up under Citizens Addressing the City Council.
WRITINGS RECEIVED AFTER AGENDA POSTING
Any writing or documents related to an agenda item for this meeting provided to the City Council, Public Financing Authority or Successor Agency will be made available for public inspection at City Hall, 3970 Rocklin Road, Rocklin, during normal business hours.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting or other services in conjunction with this meeting, including receiving notices, agendas, and other writings in appropriate alternative formats, please contact our office at (916) 625- 5560 at least 48 hours prior to the meeting or time when services are needed so that we may make every reasonable effort to accommodate you.
LEVINE ACT PROVISIONS
The Levine Act requires a party (or the party’s agent(s)) to a proceeding before the City of Rocklin that
involves any action or consideration to their contract, license, permit, or other entitlement for use, to
disclose any campaign contribution made to a City elected or appointed officer (including Councilmembers, Planning Commissioners, and members of other City boards and commissions) totaling more than $500 within the 12 months before the City decision.
City Council Regular Meeting Agenda of June 10, 2025
1 AUDIO/VISUAL PRESENTATIONS
If making a presentation regarding an agenda item, all audio/visual materials must be submitted to the City Clerk or Secretary at least 72 hours in advance. The City is not responsible for the compatibility or operation of non-city devices or the functionality of non-city presentations.
POSTING OF AGENDA
In accordance with Government Code Section 54954.2(a) this agenda was posted on the City's bulletin board at City Hall, 3970 Rocklin Road, Rocklin, and City of Rocklin website at www.rocklin.ca.us.
AGENDA
MEETING
INSTRUCTIONS
The public may listen to audio or view the meeting via live stream at https://www.rocklin.ca.us/agendas-minutes
. For those that do not plan on attending in person,
but wish to make a public comment during the meeting, public comments will be accepted in email form until 3:00 p.m. on the meeting day. Public comments should be submitted to the City Clerk at
[email protected]
. Emailed public comments will be distributed to
City Council and treated as a public record.
Zoom Participation Via Computer Or Smartphone
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CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
AGENDA REVIEW
City Council Regular Meeting Agenda of June 10, 2025
2 C1.
Minutes of the May 27, 2025 Regular Meeting of the City Council C2.
Fire Hazard Severity Zones (Second Reading of Ordinance) C3.
Arts Commission Visioning Document
C4.
Accounts Paid List - January to March 2025
C5.
Quarterly Treasurer's Report
C6.
Various Personnel Updates
CITIZENS ADDRESSING THE CITY COUNCIL
This is an opportunity for public comment on matters not listed on the agenda. Public comment on items listed on the agenda will be taken when the agenda item is called.
REPORTS FROM CITY COUNCIL AND CITY MANAGER
Reports from the City Council will include any AB1234 Reports.
CONSENT CALENDAR
All items listed under the Consent Calendar are considered and acted upon by one Motion. Anyone may request an item be removed for separate consideration.
Recommendation:
Approve the Minutes of the May 27, 2025 Regular Meeting of the City Council.
Recommendation:
Adopt an Ordinance of the City Council of the City of Rocklin Enacting Chapter 8.11 of Title 8 of the Rocklin Municipal Code to Adopt and Designate Fire Hazard Severity Zones.
Recommendation:
Adopt a Resolution of the City Council of the City of Rocklin Approving and Adopting the Arts Commission Visioning Document.
Recommendation:
Receive the Accounts Paid List for January 1, 2025 to March 31, 2025.
Recommendation:
Receive the Treasurer's Report for the Quarter Ending March 31, 2025.
Recommendation:
Adopt a Resolution of the City Council of the City of Rocklin to (A) Delete the Human Resources Technician I/II Classifications; (B) Approve Classifications and Allocations of One Human Resources Technician and One Senior Human Resources Technician; (C) Approve the Classification of Human Resources Assistant; and (D) Adopt a Revised Confidential Salary Schedule Effective June 14, 2025.
City Council Regular Meeting Agenda of June 10, 2025
3 C7.
At-Grade Railroad Roadway and Pedestrian Improvements Project Contract - First Amendment
C8.
National Fire Protection Agency 1582 Firefighter Physicals C9.
Memorial Park Play Structure Replacement
C10.
Cooperative Purchase Authorization Increase
C11.
Senate Bill 1 Projects
C12.
Landfill Methane Extraction System Operations, Maintenance, and Monitoring Services Contract Award
Recommendation:
Adopt a Resolution of the City Council of the City of Rocklin Approving and Authorizing the City Manager to Execute the First Amendment to the Kimley-Horn and Associates, Inc. Contract for Professional Engineering Services for the At-Grade Railroad Roadway and Pedestrian Improvements Project.
Recommendation:
Adopt a Resolution of the City Council of the City of Rocklin Authorizing the City Manager to Execute a Retroactive Contract for Services with 1582 Medical Corporation.
Recommendation:
A
.
Adopt a Resolution of the City Council of the City of Rocklin Approving a Notice of Exemption for Playground Structure Replacement.
B
.
Adopt a Resolution of the City Council of the City of Rocklin Awarding the Contract for the Replacement of the Play Structure at Memorial Park to Miracle PlaySystems, Inc. and Authorizing the City Manager to Execute an Agreement.
Recommendation:
Adopt a Resolution of the City Council of the City of Rocklin Authorizing the City Manager to Increase the Purchasing Authorization Amount with Caterpillar Inc. (Holt of CA) for Various Parks and Landscape Purchases through Cooperative Purchase Agreements for Fiscal Year 2024/25.
Recommendation:
Adopt a Resolution of the City Council of the City of Rocklin Adopting a List of Projects for Fiscal Year 2025/26 funded by Senate Bill 1: The Road Repair and Accountability Act of 2017.
Recommendation:
Adopt a Resolution of the City Council of the City of Rocklin Awarding the Contract for the Rocklin Landfill Methane Extraction System Operations, Maintenance, and Monitoring Services to Tetra Tech Inc., and Authorizing the City Manager to Execute an Agreement.
City Council Regular Meeting Agenda of June 10, 2025
4 PH1.
Levy and Collection of Assessments for Lighting Maintenance District No. 1 for Fiscal Year 2025/26
PH2.
Levy and Collection of Assessments for Landscape and Lighting Maintenance District No. 2 for Fiscal Year 2025/26
D1.
Fiscal Year 2024/25 Third Quarter Reports: Financial, Building, Capital Improvement Program, and Strategic Plan Update
PUBLIC HEARINGS
Public Hearings may be reordered by the Mayor with the consent of the legislative body.
Recommendation:
Conduct a Public Hearing and Consider the Following Actions:
A
.
Adopt a Resolution of the City Council of the City of Rocklin Ordering the Levy and Collection of Assessments for Lighting Maintenance District No. 1 and Confirming a Diagram and Assessment.
B
.
Adopt a Resolution of the City Council of the City of Rocklin Requesting the Collection of Taxes, Assessments and Liens on the 2025/26 Tax Roll (Lighting Maintenance District No. 1).
Recommendation:
Conduct a Public Hearing and Consider the Following Actions:
A
.
Adopt a Resolution of the City Council of the City of Rocklin Ordering the Levy and Collection of Assessments for Landscape and Lighting Maintenance District No. 2 and Confirming a Diagram and Assessment.
B
.
Adopt a Resolution of the City Council of the City of Rocklin Requesting the Collection of Taxes, Assessments and Liens on the 2025/26 Tax Roll (Landscape and Lighting Maintenance District No. 2).
DISCUSSION ITEMS
Discussion Items include oral presentations including those recommending "receive and file".
Recommendation:
A
.
Adopt a Resolution of the City Council of the City of Rocklin Accepting the Quarterly Financial Report for the Quarter Ended March 31, 2025, Amending the Fiscal Year 2024/25 Operating Budget.
B
.
Receive the Quarterly Building Report and the Capital Improvement Program Progress Report for the Quarter Ended March 31, 2025.
C
.
Receive an Update on the 2023-2025 Strategic Plan Regarding Progress Made on the Work Plan for the Quarter Ended March 31, 2025.
FUTURE AGENDA ITEMS
PUBLIC COMMENT ON CLOSED SESSION
City Council Regular Meeting Agenda of June 10, 2025
5 1.
Pursuant to Government Code Section 54957.6: Conference with Labor Negotiators, Agency Designated Representatives: Mayor Gayaldo and Council Member Halldin, Unrepresented Employee: City Manager
2. Pursuant to Government Code Section 54957.6: Conference with Labor Negotiators, Agency Designated Representatives: Mayor Gayaldo and Vice Mayor Bass, Unrepresented Employee: City Attorney
CLOSED SESSION
REPORT OUT OF CLOSED SESSION
ADJOURNMENT
City Council Regular Meeting Agenda of June 10, 2025
6 City Council
Staff Report
Subject:
Minutes of the May 27, 2025 Regular Meeting of the City Council Date:
June 10, 2025
Submitted By:
Avinta Singh, City Clerk
Department:
City Clerk's Office
Recommendation:
Approve the Minutes of the May 27, 2025 Regular Meeting of the City Council.
Item Number C1.
ATTACHMENTS:
1. Draft City Council Meeting Minutes of May 27, 2025
7 DRAFT Meeting Minutes of May 27, 2025 Rocklin City Council 1 | P a g e
ROCKLIN CITY COUNCIL
City Council Regular Meeting
City Hall - Council Chambers
3970 Rocklin Rd. Rocklin, CA 95677
Website: www.rocklin.ca.us
May 27, 2025
Closed Session 5:00 p.m.
General Session 6:00 p.m.
MEETING MINUTES
-DRAFT-
CALL TO ORDER
Mayor Gayaldo called the meeting to order at 5:00 p.m.
ROLL CALL
Present: Councilmembers David Bass, Ken Broadway, Bill Halldin, Greg Janda Mayor Jill Gayaldo
Absent: None
PUBLIC CLOMMENT ON CLOSED SESSION
There were none.
Members of the City Council left the Council Chambers and convened Closed Session at 5:02 p.m.
CLOSED SESSION
CS1. Pursuant to Government Code section 54957.6, Conference with Labor Negotiators, Agency Representatives: City Manager Aly Zimmermann, Director of Administrative Services Tameka Usher, and Jack Hughes; Employee Organizations: Sacramento Area Firefighters Local 522, Rocklin Firefighters Union Local 3847, Rocklin Police Officers' Association, and Rocklin Public Safety Managers
8 DRAFT Meeting Minutes of May 27, 2025 Rocklin City Council 2 | P a g e
CS2. Pursuant to Government Code Section 54957.6: Conference with Labor Negotiators, Agency Designated Represent atives: Mayor Gayaldo and Council Member Halldin, Unrepresented Employee: City Manager
CS3. Pursuant to Government Code Section 54957.6: Conference with Labor Negotiators, Agency Designated Representatives: Mayor Gayaldo and Vice Mayor Bass, Unrepresented Employee: City Attorney
Members of the City Council returned to the Council Chambers at 6:04 p.m.
REPORT OUT OF CLOSED SESSION
There was no reportable action.
CALL GENERAL SESSION TO ORDER
Mayor Gayaldo called the meeting to order at 6:04 p.m.
PLEDGE OF ALLEGIANCE
Mayor Gayaldo led the pledge of allegiance.
ROLL CALL
Present: Councilmembers David Bass, Ken Broadway, Bill Halldin, Greg Janda Mayor Jill Gayaldo
Absent: None
AGENDA REVIEW
There were no changes to the agenda.
CITIZENS ADDRESSING THE CITY COUNCIL
There were no public comments.
REPORTS FROM CITY COUNCIL AND CITY MANAGER
Council Member Halldin reported attendance at the Western Placer Waste Management Authority meeting; shared that he, along with Council Member Broadway, served as celebrity waiters for the Lighthouse Counseling and Family Resource Center luncheon event; reported attendance at an event honoring Rocklin teachers organized by the Hindu Education Foundation; shared that he and Council Member Broadway attended Rocklin High School Senior Awards Night where two City Council scholarships were presented to recipients; commended the Springfield community for their scholarship contributions benefitting local 9 DRAFT Meeting Minutes of May 27, 2025 Rocklin City Council 3 | P a g e
high school students; and shared that he along with Mayor Gayaldo and Vice Mayor Bass, attended the Veterans of Foreign Wars (VFW) Memorial Day Service at the Rocklin Cemetery.
Vice Mayor Bass attended the Division II softball finals held at Sacramento State and congratulated both Rocklin high schools for making it to the finals and competing against one another; and attended a public integrity seminar in San Marcos.
Council Member Broadway attended the Meet the Machines community event organized by the Public Works Department, which showcased equipment and day to operations of the City; and reported attendance at the California Association of Local Councils of Governments (CALCOG) and Self-Help Counties Joint Legislative Day.
Mayor Gayaldo attended the Memorial Day Service at the Rocklin Ceme tery, thanked the scouts for placing flags on the veterans’ markers; spoke about an upcoming local event “Still Standing Guard about the 442 nd Regiment who fought in WWII; congratulated Rocklin high school softball teams for competing in the championship; commended the Parks and Recreation Department for maintenance of City Parks, noting that positive feedback was received from the community about Whitney Park during the baseball tournaments that were held there; and shared that she participated in an inter view with the news channel KCRA to be aired the following month on measures Rocklin is taking for fire prevention, including managed grazing by sheep and goats.
City Manager Zimmermann expressed her appreciation to the Public Works team for organizing the Meet the Machines event; shared that Evenings in the Park was to take place at Twin Oaks Park featuring A Goofy Movie on May 30, 2025; and announced the City was transitioning to a paperless system for all building permit and plan submittals and that e - submittals would start June 2, 2025.
CONSENT CALENDAR
C1. Minutes of the May 13, 2025 Regular Meeting of the City Council Action: Approved the Minutes of the May 13, 2025 Regular Meeting of the City Council.
C2. Proclamation Declaring the Month of May 2025 as Amyotrophic Lateral Sclerosis (ALS) Awareness Month
Action: Approved a Proclamation Declaring the Month of May 2025 as Amyotrophic Lateral Sclerosis (ALS) Awareness Month, and Designate the Mayor to Sign the Proclamation on Behalf of the City Council.
C3. Military Equipment Use Policy for Fiscal Year 2025-26 (Second Reading of Ordinance) Action: Adopted Ordinance No. 1189 of the City Council of the City of Rocklin Approving and Adopting a Military Equipment Use Policy for Fiscal Year 2025-26.
10 DRAFT Meeting Minutes of May 27, 2025 Rocklin City Council 4 | P a g e
C4. Vista Oaks Phase III Final Map
Action:
A. Adopted Resolution 2025 -099 of the City Council of the City of Rocklin Approving the Final Map of Vista Oaks Phase III Subdivision/(SD-2001-04) and Approving and Authorizing Execution of a Subdivision Improvement Agreement.
B. Adopted Resolution 2025 -100 of the City Council of the City of Rocklin Accepting Grant of Open Space Easement (Riparian Area and Creek Protection) (Vista Oaks Phase III Subdivision).
C5. Bicycle Pump Track and Parking Lot Extension Project - Notice of Completion for the Bicycle Pump Track
Action: Adopted Resolution 2025 -101 of the City Council of the City of Rocklin Accepting the Public Work Known as the Bicycle Pump Track and Parking Lot Extension Project – Bicycle Pump Track Phase, Approving the Notice of Completion, and Authorizing and Directing the Senior Engineer to Exe cute Said Notice on Behalf of the City.
C6. Aquatic Complex License Agreement with Rocklin Swim Team Action: Adopted Resolution 2025-102 of the City Council of the City of Rocklin Repealing Resolution No. 2025-072, and Approving and Ratifying an Aquatic Complex License Use Agreement with the Rocklin Swim Team dated May 13, 2025.
C7. The Bluffs Subdivision Road Reconstruction Phase I Bid Award Action: Adopted Resolution 2025 -103 of the City Council of the City of Rocklin Awarding the Contract for the Bluffs Subdivision Road Reconstruction Phase I to All Phase Construction, Inc., and Authorizing the City Manager to Execute an Agreement with All Phase Construction, Inc.
C8. Setting a Public Hearing on Delinquent Refuse Collection Charges Action: Adopted Resolution 2025-104 of the City Council of the City of Rocklin Setting a Public Hearing on Delinquent Refuse Collection Charges.
C9. Setting a Public Hearing on Delinquent Nuisance Abatement Charges (Weed Abatement)
Action: Adopted Resolution 2025-105 of the City Council of the City of Rocklin Setting a Public Hearing on Delinquent Nuisance Abatement Charges (Weed Abatement).
PUBLIC COMMENT
There were none.
11 DRAFT Meeting Minutes of May 27, 2025 Rocklin City Council 5 | P a g e
Motion to approve Consent Calendar Item Nos. C1 through C 9, by Council Member Broadway and seconded by Vice Mayor Bass. Passed by the following vote:
Ayes: Councilmembers Bass, Broadway, Halldin, Janda
Mayor Gayaldo
Noes: None
Absent: None
Abstain: None
PRESENTATION
P1. Proclamation Declaring the Month of May 2025 as Amyotrophic Lateral Sclerosis (ALS) Awareness Month
Mayor Gayaldo read the proclamation and presented it to Chris Holtz with the ALS Association.
PUBLIC HEARING
PH1. Stanford Ranch 6.8 Apartments / Environmental, ENV2024-0004 and Design Review, DR2024-0001
Action: Conducted a Public Hearing and Considered the Following Actions:
A. Adopted Resolution 2025 -106 of the City Council of the City of Rocklin Approving a Mitigated Negative Declaration of Environmental Impacts and a Mitigation Monitoring Program (Stanfor d Ranch 6.8 Apartments / ENV2024- 0004).
Mayor Gayaldo opened the public hearing for Item PH1.
Senior Planner Bennett Smithhart presented the item to City Council.
City Council comments and discussion followed.
Dave Jacobson, applicant with Jacobson Consulting with Blue Mountain Communities, Project architect, along with City staff addressed questions.
PUBLIC COMMENT
There were none.
Mayor Gayaldo closed the public hearing for item PH1.
Motion to approve Public Hearing Item No. PH1.A. by Council Member Janda seconded by Council Member Broadway. Passed by the following vote:
12 DRAFT Meeting Minutes of May 27, 2025 Rocklin City Council 6 | P a g e
Ayes: Councilmembers Broadway, Halldin, Janda
Mayor Gayaldo
Noes: Vice Mayor Bass
Absent: None
Abstain: None
B. Adopted Resolution 2025 -107 of the City Council of the City of Rocklin Approving a Design Review (Stanford Ranch 6.8 Apartments / DR2024-0001).
Motion to approve Public Hearing Item No. PH1.B. by Council Member Janda with a condition to align the intersection at Atherton Road with the entrance; seconded by Council Member Broadway.
Due to the additional information provided by the applicant outside of the public hearing, City Attorney McOmber suggested the following options for City Council: to either continue the item in order to clarify the scope of the modification proposed by the applicant; or for the City Council to reopen the hearing in order receive the additional input from staff.
Council Member Janda withdrew the motion to procedurally allow for comments offered by the applicant.
Mayor Gayaldo re-opened the public hearing for Item PH1.
Mr. Jacobson, project applicant requested the City Council to approve the project subject to realigning the Lonetree Blvd. entrance to Atherton Road, and allowing staff and the applicant to work out the details.
PUBLIC COMMENT
There were none.
Mayor Gayaldo closed the public hearing for item PH1.
Motion to approve Public Hearing Item No. PH1.B. by Council Member Janda with the following conditions: that staff work with the applican t to re-align the entrance at the Atherton Road intersection to the satisfaction of the City Engineer, removal of the right-in/right-out intersection on Lonetree Blvd, and to include any additional modifications deemed fit by the City Engineer; seconded by Council Member Broadway.
Ayes: Councilmembers Broadway, Halldin, Janda
Mayor Gayaldo
Noes: Vice Mayor Bass
Absent: None
13 DRAFT Meeting Minutes of May 27, 2025 Rocklin City Council 7 | P a g e
Abstain: None
DISCUSSION ITEMS
D1. Proposed Fiscal Years 2025/26 and 2026/27 Operating Budget and 2026-2031 Capital Improvement Program
Action: Reviewed the Proposed Fiscal Years 2025/26 and 2026/27 Operating Budget and 2026-2031 Proposed Capital Improvement Program, and Provided Direction to Staff.
City Manager Aly Zimmermann introduced the item; Deputy Director of Administrative Services Daniel Choe presented an overview of the proposed FY s 2025/26 and 2026/27 combined operating budget, and the 2026 -2031 Capital Improvement Program.
The following department directors presented sections to the City Council:
Tameka Usher, Director of Administrative Services
David Mohlenbrok, Director of Community Development
Reginald Williams, Fire Chief
Veronica Tracy, Director of Parks and Recreation
Rustin Banks, Police Chief
Justin Nartker, Director of Public Services
City Council comments and discussion followed. City Manager Zimmermann, Deputy Director of Administrative Services Choe , Public Works Director Nartker, Budget Officer Lee and Administrative Services Director Us her responded to questions from the City Council.
PUBLIC COMMENT
There were none.
City Manager Zimmermann thanked the City Council for their feedback with no further action being required until adoption of the item at the June 24, 2025 City Council meeting.
D2. Fire Hazard Severity Zones Map Adoption
Action: Introduced, Waived the Full Reading, and Read by Title Only, an Ordinance of the City Council of the City of Rocklin Enacting Chapter 8.11 of the Rocklin Municipal Code to Adopt and Designate Fire Hazard Severity Zones.
Deputy Fire Chief Ryan Brayton presented the item to the City Council.
14 DRAFT Meeting Minutes of May 27, 2025 Rocklin City Council 8 | P a g e
City Council comments and discussion followed. City staff responded to Councilmember questions.
PUBLIC COMMENT
There were none.
Motion to approve Discussion Item No. D2. by Council Member Janda and to include the map displayed publicly identifying the State Fire Marshal as the author of the map; seconded by Council Member Broadway. Passed by the following vote:
Ayes: Councilmembers Broadway, Halldin, Janda
Mayor Gayaldo
Noes: Vice Mayor Bass
Absent: None
Abstain: None
D3. Disclaimer of Conservation Easement Property Interest in Connection with the Placer Parkway Phase I Project
Action: Adopted Resolution 2025 -108 of the City Council of the City of Rocklin Approving and Authorizing the City Manager to Execute and File a Disclaimer of Interest in the County of Placer v. Orchard Creek Investors, LLC, and City of Rocklin Eminent Domain Action Regarding the Placer Parkway Phase I Project.
Due to there being no comments or questions, the City Council was agreeable to City Attorney Matthew McOmber’s recommendation to forego the staff presentation of the item.
PUBLIC COMMENT
There were none.
Motion to approve Discussion Item No. D 3. by Council Member Broadway seconded by Council Member Janda. Passed by the following vote:
Ayes: Councilmembers Bass, Broadway, Halldin, Janda
Mayor Gayaldo
Noes: None
Absent: None
Abstain: None
FUTURE AGENDA ITEMS
Vice Mayor Bass requested future discussion on state unfunded mandates , and Council Member Broadway requested future discussion on increasing affordable housing. 15 DRAFT Meeting Minutes of May 27, 2025 Rocklin City Council 9 | P a g e
ADJOURNMENT
Mayor Gayaldo adjourned the meeting at 9:11 p.m.
This is to certify that the foregoing is a true and
correct copy of the minutes of May 27, 2025 as
approved by the Rocklin City Council.
Avinta Singh, City Clerk
16 City Council
Staff Report
Subject:
Fire Hazard Severity Zones (Second Reading of Ordinance) Date:
June 10, 2025
Submitted By:
Avinta Singh, City Clerk
Department:
City Clerk's Office
Recommendation:
Adopt an Ordinance of the City Council of the City of Rocklin Enacting Chapter 8.11 of Title 8 of the Rocklin Municipal Code to Adopt and Designate Fire Hazard Severity Zones.
Background:
On May 27, 2025, the City Council introduced, waived the full reading, and read by title only the following: An Ordinance of the City Council of the City of Rocklin Enacting Chapter 8.11 of the Rocklin Municipal Code to Adopt and Designate Fire Hazard Severity Zones, subject to one clerical change as approved by the City Council on May 27, 2025, to denote the State Fire Marshall as the author of the subject Fire Hazard Severity Zones, which has been reflected in the attached Ordinance and the title of the Map accompanying this item.
The background materials for this item are contained in the May 27, 2025 City Council
Meeting Staff Report,
located on the City's website.
Item Number C2.
ATTACHMENTS:
1. Ordinance
2. Fire Hazard Severity Zones as Identified by State Fire Marshal 17 ORDINANCE NO. XXXX
ORDINANCE OF THE CITY OF ROCKLIN ENACTING
CHAPTER 8.11 OF TITLE 8 OF THE ROCKLIN MUNICIPAL CODE
TO ADOPT AND DESIGNATE FIRE HAZARD SEVERITY ZONES
WHEREAS, the City of Rocklin is committed to ensuring the safety and well-being of its residents by adopting fire hazard severity zone designations that align with state law requirements; and
WHEREAS, the California Office of the State Fire Marshal (OSFM) designates Fire Hazard Severity Zones (FHSZ) into four categories: No Hazard, Moderate, High, and Very High; and
WHEREAS, the OSFM has classified 1,421 acres within the City of Rocklin as Moderate Fire Hazard Severity Zones and 1,623 acres as High Fire Hazard Severit y Zones, with no areas designated as Very High; and
WHEREAS, in accordance with California Government Code Section 51179, the City of Rocklin is required to adopt the FHSZ designations as established by OSFM in the Local Responsibility Area (LRA); and
WHEREAS, the City of Rocklin is dedicated to ensuring public safety and providing necessary resources to assist residents in complying with defensible space requirements and building code adjustments resulting from the new FHSZ designations.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ROCKLIN DOES ORDAIN AS FOLLOWS:
Section 1. Purpose. The purpose of this ordinance is to enact Chapter 8.11 of Title 8 of the Rocklin Municipal Code designating Fire Hazard Severity Zones.
Section 2. Authority. This ordinance is enacted under the authority granted to cities by Article XI, Section 7 of the California Constitution and Government Code sections 37100 and 51179.
Section 3. Enact. Chapter 8.11 of Title 8 of the Rocklin Municipal Code requiring designating Fire Hazard Severity Zones is hereby enacted as follows:
8.11.010 Fire Hazard Severity Zones.
A. The City of Rocklin hereby designates the Fire Hazard Severity Zones (FHSZ) as developed by the California Department of Forestry and Fire Protection pursuant to Government Code Section 51178.
B. The FHSZ Map, approved by the City, which is hereby incorporated by 18
Ordinance No. XXXX
reference and is entitled “Fire Hazard Severity Zones as Identified by the State Fire Marshal in the City of Rocklin”.
C. The FHSZ Map is located electronically on the City of Rocklin website at https://www.rocklin.ca.us/FHSZ or any other publicly accessible City of Rocklin website.
8.11.020. Multiple Designation.
In the event that a single parcel has more than one fire hazard severity zone associated with such parcel on the City of Rocklin Fire Hazard Severity Zones map, the more strict designation shall apply to the entire parcel. In order to effectively administer fire protection within the area, it is it is necessary that when a parcel has with more than one FHSZ on a single lot, the highest FHSZ on that lot shall be administered and enforced for the entire lot.
Section 4. Effective Date. This ordinance shall take effect 30 days after the date of its adoption.
Section 5. Severability. If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. City Council hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases or portions to be declared invalid or unconstitutional.
Section 6. Publication. Within 15 days of passage of this ordinance, the City Clerk shall cause the full text of the ordinance, with the names of those City Councilmembers voting for and against the ordinance, to be published in the Placer Herald. In lieu of publishing the full text of the ordinance, the City Clerk, if so directed by the City Attorney and within 15 days, shall cause a summary of the ordinance, prepared by the City Attorney and with the names of the City Councilmembers voting for and against the ordinance, to be published in the Placer Herald, and shall post in the office of the City Clerk a certified copy of the City Councilmembers voting for and against the ordinance. The publication of a summary of the ordinance in lieu of the full text of the ordinance is authorized only where the requirements of Government Code sect ion 36933(c)(1) are met.
19
Ordinance No. XXXX
INTRODUCED at a regular meeting of the City Council of the City of Rocklin held on May 27, 2025, by the following vote:
AYES: Councilmembers Bass, Broadway, Gayaldo, Halldin, Janda
NOES: None
ABSENT: None
ABSTAIN: None
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Rocklin held on June 10, 2025, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
Jill Gayaldo, Mayor
ATTEST:
Avinta Singh, City Clerk
First Reading: May 27, 2025
Second Reading: June 10, 2025
Effective Date: July 10, 2025
20 Lonet
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Severity Zones Data Source: Cal Fire website https://osfm.fire.ca.gov/what-we-do/community-wildfire-preparedness-and-mitigation/fire-hazard-severity-zones Fire Hazard Severity Zones
as Identified by the State Fire Marshal in the City of Rocklin Map Date: 5/27/2025
21 City Council
Staff Report
Subject:
Arts Commission Visioning Document
Date:
June 10, 2025
Submitted By:
Haley Reid, Management Analyst
Andrew Keys, Assistant City Manager
Department:
City Manager's Office
Recommendation:
Adopt a Resolution of the City Council of the City of Rocklin Approving and Adopting the Arts Commission Visioning Document.
Background:
In 2023, the Arts Commission (Commission) was established under Section 2.43 of the Rocklin Municipal Code, with the following purpose and duties:
Review, recommend updates, and implement elements of the Public Arts Master Plan adopted by the City Council.
Advise the City Council on all matters related to arts and culture within the City.
Encourage programs in the arts to promote the cultural enrichment of the community.
Establish an effective liaison between the City, County, and local cultural and artistic groups.
Since its inaugural meeting in June of 2023, the Arts Commission has met on a monthly basis, engaging in extensive community outreach and data collection efforts, including meetings with local arts organizations such as the Arts Council of Placer County, Rocklin Fine Arts, and the Rocklin Parks and Recreation Department, as well as public workshops, surveys, and presentations. The Commission also reviewed the 2016 Public Art Master Plan (Attachment 3). While the Master Plan contains many valuable ideas and recommendations, it lacks actionable steps for implementation, liming its impact on the local arts community.
The result of the efforts of the Arts Commission over the past two years is a Visioning Document (Attachment 2), that is presented for City Council approval. The Visioning Document contains clearly articulated Vision and Mission statements that are supported by core Values that include promoting the local creative economy, encouraging partnerships, employing data-driven decision-making, and promoting artistic diversity and integrity. The Visioning Document establishes five strategic goals aligned with the City Council’s strategic pillars, providing clear objectives and actionable steps to guide the growth of arts and culture Item Number C3.
22 in Rocklin. Each goal includes measurable success metrics to track progress, ensuring accountability and continuous improvement. The goals are as follows:
Increase opportunities for all to experience arts and culture, with a focus on children and youth (e.g., establishing a K-12 revolving student art show in City Hall in partnership with Rocklin Unified School District).
Promote arts experiences year-round by partnering with area arts organizations and maintaining an updated calendar of events on the City’s website.
Expand public art throughout the city by identifying potential locations and assessing existing programs to strategically enhance Rocklin’s cultural landscape.
Support Rocklin’s thriving creative economy through collaborations such as curating performance artists for the City Civic Celebration and hosting a booth at the Rocklin Maker Fair.
Strengthen the role of the Arts Commission as an advisor to City Council by formalizing reporting processes, including an annual Arts & Culture report.
The Visioning Document will supersede of the 2016 Public Arts Master Plan, replacing it with a vibrant, community-informed, and actionable framework designed to effectively support and grow Rocklin’s arts and cultural community, enhance quality of life, and contribute to economic vitality.
It serves as a focused guide for the Commission's annual efforts, ensuring that goals remain practical, aligned with available resources, and effectively managed within the context of the city’s arts and cultural landscape.
At its regular meeting on March 24, 2025, the City of Rocklin Arts Commission voted 4-1 to recommend the City Council approve the Visioning Document as a replacement for the 2016 Arts Master Plan.
Staff recommends the City Council Approve and Adopt the Arts Commission Visioning Document.
Fiscal Impact:
There is no direct fiscal impact to the staff recommendation. Adoption of the Visioning Document will inform future budget planning and resource allocation for arts initiatives that may come before the City Council for consideration in the future.
ATTACHMENTS:
1. Resolution
2. Arts Commission Visioning Document
3. 2016 Public Art Master Plan
23 June 10, 2025 Page 1 of 1 Resolution No. 2025-
RESOLUTION NO. 2025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN
APPROVING AND ADOPTING THE ARTS COMMISSION
VISIONING DOCUMENT
WHEREAS, the City of Rocklin recognizes the importance of arts and culture as vital components of a vibrant and thriving community; and
WHEREAS, on January 26, 2016, the City Council approved and adopted the Rocklin Public Art Master Plan through Resolution No. 2016-23 to guide the development, placement, and management of the arts in Rocklin; and
WHEREAS, the Rocklin Arts Commission has worked collaboratively with staff and community stakeholders to develop a new Visioning Document that reflects the City’s evolving values, goals, and priorities for arts programming; and
WHEREAS, the Rocklin Arts Commission Visioning Document is intended to replace the Public Art Master Plan and serve as a flexible, guiding framework to inspire, support, and inform future arts-related efforts and decision making in the City; and
WHEREAS, the City Council has reviewed the Visioning Document and finds that it provides a more adaptable and achievable approach to advancing arts initiatives in Rocklin.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Rocklin, as follows:
Section 1. The Rocklin Arts Commission Visioning Document is hereby approved and adopted as the guiding framework for public art and cultural programming in the City of Rocklin.
PASSED AND ADOPTED this 10th day of June, 2025, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
____________________________________
Jill Gayaldo, Mayor
ATTEST:
____________________________
Avinta Singh, City Clerk
24 1
Rocklin Arts Commission Visioning Document
Fiscal Year 2025/26
Executive Summary
The City of Rocklin Arts Commission Visioning Document is the result of over a year of gathering and analyzing community input. It embodies the desires of the Rocklin community, articulated through the Vision and Mission Statements, and translated into specific goals and action steps for the Arts Commission to implement.
Vision
The City of Rocklin is committed to promoting and supporting a variety of artistic and cultural experiences that enhance the daily lives and community identity of both its residents and visitors.
Mission
The mission of the Arts Comm ission is to provide leadership and support for the arts, ensuring they are accessible to everyone. The Commission advocates for resources that expand opportunities for artists and the community, ultimately creating a positive impact on the local economy.
Values
1. Support Development of the Local Creative Economy
2. Evaluate the Economic Impact of Arts and Culture
3. Encourage Collaboration and Partnerships with Other Arts Organizations
4. Employ Data-Driven Decision-Making
5. Commit to Individual Integrity and Artistic Diversity
6. Promote the Arts Community in Rocklin
Purpose
The Rocklin Arts Commission was established in 2023 as Section 2.43 of the Rocklin Municipal Code to serve in an advisory capacity to the City Council in the implementation of the Public Arts Master Plan. The Arts Commission is charged with performing the following specific functions:
• Advise the City Council on all matters affecting the arts and cu lture of the City;
25 2
• Encourage programs in the arts to promote the cultural enrichment of the community;
• Establish an effective liaison between the city, county, and local cultural and artistic groups.
Research Methodology
Before establishing a set of Goals to guide priorities, the Rocklin Arts Commission set out to collect community input and data through a variety of tools and methods, including:
• Conducted meetings with the various Arts and Culture organizations, including the Arts Council of Placer County, Rocklin Fine Arts, and the Rocklin Parks and Recreation Department to identify community arts and cultural needs. These included a representative sampling of various important constituencies within or serving the City of Rocklin.
• Received and Reviewed the Arts and Economic Prosperity 6 Placer County Report 2023-2025 from the Arts Council of Placer County (ACPC).
• Received a Special Presentation by the Arts Council of Placer County on the 2023 Cultural Mapping Study Cultural Mapping Study - Arts Council of Placer County (placerarts.org).
• Had a presence at the 2024 Rocklin Civic Celebration to inform attendees of the Commission’s community survey and public workshop.
• Conducting an online survey that was open to the public, and promoted widely, to collect input from Rocklin residents and visitors to the City. The survey was available in English and received 165 responses.
• Public Workshop/Community Forum
26 3
Goals
Based on the above information gathering, this section outlines the goals, objectives, and policy actions that back the vision of the Plan and serve to guide the development of the arts in Rocklin.
GOAL # 1: Increase Opportunities for all to experience arts and culture throughout the community.
Objective: Expand arts and cultural offerings for children and youth.
Action: Establish a K-12 revolving student art show in City Hall in conjunction with the Rocklin Unified School District (RUSD).
Success Measurement:
• Number of participating schools and students in the annual art show. • Feedback from students, educators, and visitors regarding the impact of the art show.
Alignment with City Council Strategic Pillar: Livable — promotes a quality of life that supports health, happiness, and prosperity.
GOAL # 2: Promote arts experiences year-round throughout the City and region.
Objective: Partner with area Arts Organizations.
Action: Continually update information and a calendar of events for arts and cultural activities on a dedicated page on the City’s website. At the beginning of each calendar year, the Commissioners will self-appoint as liaisons to various arts organizations in Rocklin to share information about existing events and identify areas of opportunity to collaborate.
Success Measurement:
• Number of events listed on the city’s website and updates made annually. • Engagement metrics (website traffic, social media shares/mentions). • Number of new collaborations and partnerships with local arts organizations. • Feedback from arts organizations on the effectiveness of communication and collaboration.
Alignment with City Council Strategic Pillar: Vibrant — fosters a dynamic, business- friendly environment to enhance economic vitality and encourage cultural engagement through efficient planning and collaboration.
27 4
GOAL # 3: Expand public art throughout the city.
Objective: Establish a public art program.
Action: A key step in expanding public art throughout the city will be to identify and assess existing programs that can help preserve, promote, and strategically expand public art, allowing for a broader vision of future opportunities and potential locations for new works.
Success Measurement:
• Number of public art installations or projects completed. • Number of new programs or partnerships established to support public art. • Increase in public visibility and recognition of Rocklin as a cultural hub through media or tourism metrics.
Alignment with City Council Strategic Pillar: Vibrant — enhances Rocklin’s cultural landscape, stimulates creativity, and promotes a diverse, engaging environment.
GOAL # 4: Support Rocklin’s thriving creative economy.
Objective: Leverage and promote collaborations with the creative sector.
Actions:
• Curate performance artists for the annual City Civic Celebration. • Curate a program and host a booth for the annual Rocklin Maker Fair. • Seek input from local and regional artists on how the Commission can further improve public arts access and collaboration in Rocklin.
Success Measurement:
• Attendance and participation numbers for both the City Civic Celebration and Rocklin Maker Fair.
• Number of performance artists and exhibitors participating.
Alignment with City Council Strategic Pillar: Vibrant — fosters a dynamic, innovative environment that attracts new businesses, supports existing ones, and enhances the community’s cultural and economic vitality through creative collaboration and efficient planning.
GOAL # 5: Strengthen the Role of the Arts Commission as an Advisor to the City Council on Arts and Culture Matters.
Objective: Establish a formalized process for advising the City Council on arts and culture policies and initiatives.
28 5
Action:
• Develop an annual report to City Council summarizing the current status of arts in the community, opportunities, and both artist and community feedback on the state of the arts in Rocklin.
Success Measurement:
• Completion and presentation of the annual Arts & Culture Report to the City Council.
Alignment with City Council Strategic Pillar: Vibrant — enhances Rocklin’s cultural landscape, stimulates creativity, and promotes a diverse, engaging environment.
By tracking these success metrics, we can ensure that each goal is not only met but also continually improved to best serve the community and its creative economy. 29 DRAFT
Cover Photo by:
Jim Thompson
placerphotos.com
ROCKLIN
PUBLIC ART MASTER PLAN
Adopted January 26, 2016
30 City of Rocklin
Public Art Master Plan
Table of Contents
Executive Summary ....................................................................................... 1 Role of the Parks, Recreation and Arts Commission: ........................... 2 Role of the Arts Task Force: ............................................................ 2 Roles of City Council and City Agencies: ........................................... 2 Integration of Public Art into Development: ......................................... 2 Public Art in Private Development: .................................................... 2 Public Art in Municipal Projects: ....................................................... 2 Public Art Education and Programming: ............................................. 3 Civic Art Projects: .......................................................................... 3 Art in Special Events: ..................................................................... 3 Introduction ........................................................................................................ 4 Vision, Mission, and Values ....................................................................... 6 Public Art Zones .............................................................................................. 7 Goals:..................................................................................................................... 9 Goal I. Make the Arts Available to All Rocklin Residents ............................... 10 Goal II. Support the Arts and Artists in the Community .................................. 10 Goal III. Weave the Arts into the City’s Planning and Design Process. .............. 11 Goal IV. Celebrate the History of the City’s Artistic Achievements. ................... 11 Goal V. Stimulate Economic Vitality via the Arts. .......................................... 12 Goal VI. Create Opportunities for Artistic Expression in all its Diversity. ............. 14 Goal VII. Assess Arts and Cultural Activities, Programs, Resources, & Services. . 15
31 City of Rocklin
Public Art Master Plan
Table of Contents (cont.)
Policies and Procedures ........................................................................... 16 Municipal Public Art Projects ......................................................................... 17 Private Development Public Art Projects ......................................................... 17 Public Art Criteria ........................................................................................ 18 Criteria for the Selection of Artwork ................................................................ 19 Procedures for Selection of Municipal Public Art ............................... 20 Site-Specific Commissions ............................................................ 20 Purchase of Completed Works ....................................................... 21 Rental or Loan of Completed Works ................................................ 21 Gifts for Municipal Public Art Collection ............................................ 22 Procedures for Selecting Public Art for Private Developments ............................ 23 Collection Management for Municipal and Private Projects Ownership ................. 24 For Permanent Civic Art Projects .................................................... 24 For Private Development Public Art Projects .................................... 24 Recordkeeping ............................................................................ 24 Maintenance ............................................................................... 24 Conservation ............................................................................... 24 Decommission ............................................................................ 25 32 Page | 1
Executive Summary
The Public Art Master Plan, as developed by the Rocklin Parks, Recreation, and Arts Commission, responds to a goal in the Quality of Life element of the City's Strategic Plan to "Enhance parks, arts, trails and open space program opportunities." The Public Art Master Plan is based on the belief that public art enhances and defines a city's image. Art makes public spaces more welcom ing, and it creates a deeper interaction with our environment; the places where we work, live, shop, and seek recreation.
The Arts, consisting of the general areas of visual, performing and literary arts, are a creative means of self-expression and understanding which contribute to the health and quality of life in a community. This Arts Master Plan represents recognition by the City of Rocklin of the need to actively participate in the artistic and cultur al development of its citizens. The role of the Parks, Recreation and Arts Commission in fulfilling this need is to serve as an advocate for the Arts, and as a community partner in the design and development of the City's cu ltural and arts programs which encourage citizen participation.
The City of Rocklin recognize s that cultural development is integral to economic development and a vibrant community inco rporates a good mix of quality schools, recreational activities, diverse parks and open space amenities along with a good mix of cultural assets – including performing and vi sual arts, libraries, heritage preservation and cultural planning.
A City’s special character and the presence of cultural organizations and art services are conducive to producing a creative, educated and satisfied work force. Thus, cities that have well developed cult ural amenities not only have enhanced quality of life for residents, but have found that this is an impo rtant criterion for businesses searching for the right community in which to relocate.
The arts are a core service, integral to t he health and vibrancy of a city. This master plan requires successful fundi ng for implementation.
The master plan will help dev elop and sustain the arts and culture in Rocklin. The role of the city is envisioned as:
1. Being a facilitator fo r creating opportunities for
the arts to thrive,
2. Assisting with the stab ilization of local arts
organizations,
3. Being a collector of f unds for regranting to arts
providers, and
4. Collecting and disseminating information about
arts programs and services in the community.
33 Page | 2
The Public Art Master Plan includes these essential points:
Public Art Zones: The Plan identifies five Public Art Project Zones and the priority sites within each zone.
Role of the Parks, Recreation and Arts Commission:
Approval of the art element is the responsi bility of the Parks, Recreation and Arts Commission, and who appoints an Arts Task Force F) of 5-8 members with representatives from the PR&A Commission , City staff, local artists, community member and business member. The Mayor s hall appoint one member of the City Council to the Arts Task Force. A mem ber of the Parks, Recreation and Arts Commission and/or Arts Task Force will serve as a liai son in the design review process whenever public art is included in the private development review process.
Role of the Arts Task Force:
The Arts Task Force will serve as the Se lection Panel for both public and private development projects and will make reco mmendations to the PR&A Commission.
The Arts Task Force will be responsible fo r voluntary public art in a development project which falls within the Plan’s criteria. The Arts Task Force will also be responsible for the placement of public art elements. The Plan identifies criteria and processes to be used in selection of artwork.
Roles of City Council and City Agencies:
The Plan outlines the respective responsibilitie s of the City Council, the Arts Task Force, the PR&A Commission, and appropriate city staff in the overall public art process. The City Council always has the opportunity to review all public art projects on request.
Integration of Public Art into Development:
Public art planning should be integrated into development project planning at the earliest possible stage. Public art element(s) for municipal and private development projects should be commensurate with the scale and visibility of the project, and should be compatible with its architecture, landscape, and surrounding environment. Artwork designed for the specific site is encouraged.
Public Art in Private Development:
The City of Rocklin values residential and retail develo pers. To prevent placing an excessive burden on developers, the City is not instituting a ma ndatory art program and instead seeks to partner with developers on a vo luntary basis. For private developments it is recommended that a per centage of construction costs be allocated for public art. Developers may work with members of the Arts Task Force during project design for help with planning art work.
Public Art in Municipal Projects:
It is anticipated that a percent age of the project cost for capital investment projects as listed in the city’s 5 year CIP, highway and transit projects and major city building 34 Page | 3
projects will be allocated for public art in the future as funding mechanisms allow.
Such projects shall be recommended by the Parks, Recreation and Art Commission and reviewed by the Arts Task Force.
Public Art Education and Programming:
The challenge of involving a community in well-organized, productive experiences beyond the “normal” day is one of the most important challenges facing community groups. The demand for high quality ex periences for the community has dramatically increased. Simultaneously, the pivotal role that the arts play in transforming education has been resear ched and documented extensively during the last few years. The coalescing of these two concepts was not only inevitable but also necessary if the community is to be provided with excellent art options that extend their learning. The in tersection of the arts with programming is an essential option for the community as they face the challenges of contemporary society.
Civic Art Projects:
Civic Art projects can be initiated by any non-profit group or public agency in Rocklin that has an interest in and the resources for managing a project. In particular, each Partner Organization will be encouraged to develop its own, ongoing programs for identifying and commissioning public ar t projects in the parts of the community that they manage. Each Partner Organization will develop a work plan, which will outline specific Civic Art pr ojects that the organization will take on, develop community programs and educational materials re lated to those Civic Art projects, take responsibility for the main tenance and conservati on of the Civic Art they commission, and commit their own resources to doing it.
Art in Special Events:
In an effort to provide the high quality experiences people are demanding, arts will be incorporated into Special Events. Some events will exclusively showcase art while other events will have an art aspect as a part of the overal l event. The city, nonprofit groups, and par tnering companies will sponsor the arts in special events, providing the community with cultural enr ichment and the opportuni ty to participate during the event.
35 Page | 4
Introduction
In the last decade there has been an extraordinary resurgence of interest in the arts and arts consumption. 83% of the adult public in California has attended a performing or visual arts event at least once in the past year – and 31% have attended four or more events per year. The economic activity, such as hiring artists and buying supplies, along with the increased attendance at cultural events increases lo cal spending at local retail businesses, restaurants and hotels. The arts are not only a busine ss, but an activity which can draw both visitors and residents to a specific area while improving quality of life for every citizen.
In response to this high interest in t he arts, the City Council expanded the Parks and Recreation Commission to include an art co mponent to become the Parks, Recreation and Arts Commission. The Commission is inst ituting an art program through this Public Art Master Plan and will work with Rocklin Fine Arts and multiple non-profit and for profit organizations.
The Public Art Master Plan is a way of visualizing and c oordinating public art projects in the community that will clarif y requirements and procedures , provide guidance to City departments, to the City Council, to City Commissions, and to private developers. The Master Plan provides (1) goals and objectives establishing clear direction to achieve the City’s vision, mission, and art va lues, (2) criteria for the se lection and prioritizing of potential sites for both public an d private art projects, (3) gui delines for appropriate art responses, and (4) procedures for review and selection of art.
Because federal and state funds are available for public art projects included in urban renewal, parks, open spaces, highways, and trans it projects, it is important to involve City staff at the conception of these projects in order to take advantage of these opportunities. It is also important to incl ude an opportunity and vehicle for public comment in all municipal public art projects.
While the City has emphasized the economic development of the old town area, the City and its citizens also value active
neighborhoods, prot ected open spaces,
and the City’s surrounding natural beauty.
This is evidenced by the preservation of
the quarries and historic sites and
buildings, as well as Stanford Ranch,
Whitney Ranch, Sunset West, and Orchard
Creek Open Spaces.
36 Page | 5
The creation of a comprehensive Public Art Master Plan is based on an understanding of the historical and cultural influences that exist in the City of Rocklin, as well as knowledge of its natural and built environm ents. From the first known inhabitants, Nisenan Indians, to Finnish settlers, to the construction of the Union Pacific Railroad and Granite Quarries, and to its incorporation as a city in 1893, the area that is now Rocklin shares much history with its surrounding Northern California neighbors.
Taking into consideration the physical layout of the City, as well as the above factors, the Public Art Master Plan is organized into five Public Art Project Zones . These zones offer a cohesive way of thinking abo ut the City and public art and are based on geographical, philosophical, and aesthetic considerations. They are starting points for evaluating and prioritizing existing and potential sites and for identifying future sites.
37 Page | 6
Vision
The City of Rocklin aspires to create a dive rse artistic environment that enriches the daily life of its citizens. Pub lic art enhances civic pride a nd creates a deeper interaction with the places we visit and in which we work and live. Creating a healthy art presence is a vital part of the community infrastr ucture and is a catalyst for economic development.
Mission
The City of Rocklin is committed to providing its citizens with exceptional quality of life through public art while honoring the City’s heritage and small town sense of community.
Values
The art program and all resu lting public art should strive to encompass the following values:
1. Provide a sense of ident ity at the entrances and major centers of the city
2. Bring diverse people together and foster a community identity
3. The arts are integral to civic dialogue and community building
4. Harmonize with the bui ldings and streetscapes of the downtown area
5. Encompass a variety of scale, media, and styles
6. Elected officials understand the impor tance of supporting the arts and do so
7. Abundant learning op portunities should exist in and out of school for adults and young people
8. Active participation in culture cr eates individual and community meaning
9. The arts should be infused in the natural and built environments
10. Include artistic themes that are traditional, historic and/or contemporary
11. The arts are valued as an industry because of its contribution to the new economy which encompasses quality of life, economic development and tourism
12. The contributions of individual artists are valued
38 Page | 7
Public Art Zones
1. Quarry District: This geographical area is defined ge nerally as the old town area of Rocklin Road east of Pacifi c Street and is comprised of retail, restaurant, entertainment, and public buildings.
This historic downtown ar ea encourages pedestrian traffic and includes both public and private development. When new or renova ted projects are proposed that would extend the pedestrian core of the downtown, they will fall within these guidelines.
This zone provides the opportunity for a vari ety of public art projects that would enhance and enrich the public's experience of the downtown. Artist-designed elements on the pedestrian level could include benches, planters, or street lights that create individuality for a particu lar street or block. Small- scale works integrated into building fronts or alleyways can provide vi sual surprises, humor, and/or historical references to the area. The zone allows fo r a variety of art responses from murals, ceramic tile, and freestanding abstract or representational works.
2. General Development District : This geographical area is generally defined as the thoroughfares of Granite Drive, Sunset Boulevard, Stanford Ranch Road, Park Drive and portions of Rocklin Road and Pacific Str eet and refers to locations where there are high levels of use, traffic, and devel opment that define the character and identity of non-residential areas of the City.
These locations offer an opportunity to cr eate linkages to the old town area through new or renovated municipal facilities such as libraries and gymnasiums (not in parks) as well as new office buildings and complexes, and shopping centers and plazas. Artists may be part of the design team working with the architects, landscape architects, and the Planning Department at the beginning stages of a project, new construction or renovations to integrate artworks such as fountains, large-scale sculpture, or landscape elements into pl aza areas, buildin g exteriors, or streetscapes thus creating opportunities for highly visible and accessible art statements
3. Parks, Trails, and Recreational Sites: As Rocklin matures and develops, its parks, trails, and recreational areas are important
gathering places for the community. Public
artworks can enrich people's experiences by
providing a historical context or spiritual
connection to the site. In a park geared toward
family activities, artwork can be humorous,
interactive, or restful. Temporary exhibitions of
sculpture are always welcomed in the City’s
parks.
Neighborhood parks also offer the opportunity for
nearby residents to be involved in the selection of
39 Page | 8
artwork. As parks and trails are renovated , or new sites are created, artists may become part of the design team. The ar tworks for these outdoor areas can be functional (such as water elements, landscaping, play equipment, picnic area, paths, and benches) or signifying feat ures, such as gateways or historical references. All works must be durable, safe, and require little maintenance.
4. Transit, Freeways, and Roads : Rocklin has a network of roadways and freeways that increasingly has become the definin g experience of residents and visitors partaking of the City's amenities.
The Amtrak station is a transportation center that has strong ties to the City’s history and offers inspiration and op portunities for art. Bus stops, benches, underpasses, overpasses, roundabout center s, and light posts offer visual opportunities to enhance the traveler’s journey. Artists can design benches, shelters, and light fixtures to reflect the ident ity or project images of the surrounding neighborhood and area. Murals or tile elem ents can enliven freeway under passes, and metal images can replace barriers on pedes trian bridges and overpasse s. Sculptures and other free standing pieces can enhance roundabout intersections. As streets are widened, or sidewalks and streetscapes improved, artist-designed elements can be included.
5. Gateways: Entrances to Rocklin, the City and dist ricts, present an opportunity to define and announce the character of the comm unity while celebrating connections between the city, surrounding communities , and the natural setting. This zone should be considered as one, ongoing cohesive project. A design team consisting of artists, landscape architects, and community members should be chosen to create an overall concept and plan for the major en trances and exits to the community. For example, the team might research hist orical symbols that could be reproduced in different media and in a scale appropriate to
the various locations. Opportunities for art
exist on streetlight we lcome banners, metal
archways and community kiosk signs at City
entrances.
40 Page | 9
Goals:
I. Make the Arts Available to all Rocklin Residents
II. Support the Arts and Artists of the Community
III. Weave the Arts into the City’s Planning and Design Process
IV. Celebrate the History of the City’s Artistic Achievements
V. Stimulate Economic Vitality via the Arts
VI. Create Opportunities for Artistic Expression in all its Diversity
VII. Assess Arts and Cultural Acti vities, Programs, Resources, and Services
41 Page | 10
Goal I. Make the Arts Availabl e to All Rocklin Residents Objectives and Strategies:
1. Communicate information for and about the Arts to everyone. a. Using available technology, diss eminate information about the Arts. b. Communicate activities of regi onal, state, and national public and private Arts agencies and organization within the Rocklin community. c. Collaborate with other art agencies and organizations to develop, maintain, and enhance a local and regional audience base for the Rocklin Arts community.
2. Provide the public with increased physical accessibility to the arts. a. Identify areas of Ro cklin programs and events for increased exposure to the Arts.
b. Create and implement model programs providing accessibility to the Arts for everyone.
c. Collaborate with other art agencies and organizations to develop art classes and programs for all ages.
3. Maintain and expand information-gat hering and dissemination systems for arts and cultural activities.
a. Develop and maintain arts inform ation on the City of Rocklin website. b. Add art events to t he community calendar.
c. Disseminate information in the Re creation, Arts, and Event Tourism e- Blasts, Recreation, Arts, and Ev ent Tourism annual Inside Rocklin publication, local media, and other community websites.
Goal II. Support the Arts a nd Artists in the Community Objectives and Strategies:
1. Identify and/or establis h associations and partnerships with regional, state, and national service and advocacy organiza tions that benefit local artists and Arts organizations.
a. Encourage widespread interaction with other local, state, and national arts agencies.
2. Establish a local network of partnersh ips in support of th e Arts and artists in Rocklin.
a. Identify local artists, art groups, and organizations, including prospects for public and private sponsorships and partnership links. b. Provide the arts community with workshops, seminars, and forums to explore partnership possibilities.
c. Provide for a liaison that facilitates arts related projects and activities.
3. Provide stabilization for existing ar ts organizations and assist emerging groups and individual artists.
a. Serve as a resource to link ar tists, businesses, and individuals to secure funding, and technical and professional support. 42 Page | 11
b. Establish and maintain a munici pal grant program to local art organizations and programs.
c. Build a citywide arts advocacy group.
Goal III. Weave the Arts into the City’s Planning and Design Process.
Objective and Strategy:
1. Encourage the need for long-term strat egies to integrate the Arts in civic planning and design.
a. Develop policies and procedures to consider and recommend Public Art projects and initiatives for the City.
2. Promote arts and cultural programs in new development. a. Work with appropriate agencies dur ing the planning and development of new projects or redevelopment projects in the City of Rocklin. b. Recommend that new development includes funding for art and cultural programs and facilities.
c. Establish a 501(c)(3) partnership with Rocklin Fine Arts (RFA) and policies that will allow developers to donate their project art allowing for possible tax benefit opportunities.
3. Develop guidelines for a public art program in Rocklin. a. Develop voluntary guidelines for public art in Rocklin. b. Review and analyze the potent ial for establishing mandatory participation in a public art program.
c. Encourage public art that refl ect Rocklin’s heritage and community values.
d. Make recommendations for partici patory guidelines in a public art program.
Goal IV. Celebrate the History of the City’s Artistic Achievements.
Objectives and Strategies:
1. Provide opportunities t hat reflect and celebrate Rocklin’s artistic, cultural, and historical traditions and heritage.
a. Promote events that encourage artists to engage in interpretive historic work.
b. Promote art elements in the Transit, Freeways, and Roads public art zone. Ideas may include, but are not limited to, benches, shelters, light fixtures, etc.
c. Design and implement a plan for a ll major entrances/exits to Rocklin as part of the gateways public art zone. Some opportunities include, but are not limited to, streetlight welcome banners, metal archways, and community kiosk signs.
2. Preserve the elements that contri bute to the unique character of the Rocklin community.
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a. Preserve the elements that proposed artistic endeavors exhibit sensitivity and respect for the site where it will be placed and/or take place.
b. Promote citizen awareness of t he communities’ unique historic elements.
3. Preserve places and events of historical significance. a. Develop policies and procedures to protect the City’s artistic, cultural, and historical artifacts and sites.
b. Collaborate with artists and comm unity groups to preserve the ongoing history of the Arts in Rocklin.
Goal V. Stimulate Economic Vitality via the Arts.
Objectives and Strategies:
1. Establish and maintain a relations hip with a non-profit art support organization.
a. Create a non-profit organization to support the Art Task Force goals. b. Provide guidance and suppor t to the Art Task Force.
2. Arts-to-Business/Business-to -Arts encounters and partnership opportunities.
a. Promote art events that attract f oot traffic within the pedestrian retail district and create an awareness of all public art zones in Rocklin. b. Educate business groups on the economic benefits of art/business partnerships.
c. Encourage artists to seek opp ortunities to enhance the physical environment of the public art zones.
d. Create and promote forums fo r the exchange of ideas and goals between artists, arts advocates , and members of the business community.
3. Work in partnership with the privat e sector to promote Rocklin as an Arts destination.
a. Pursue projects and initiatives that use the Arts to attract visitors. b. Cultivate art events that are innovative.
c. Promote artist participati on in community-wide events.
4. Foster City participation in a commi tment to enhance business through the Arts.
a. Involve City volunteer committees in the promotion of artists, arts, and events that contribute to the Rocklin economy.
b. Demonstrate a commitment by the City to the economic vitality of Rocklin through the Arts.
c. Infuse an atmosphere of common ground in the City environment exemplifying how the Arts can take a leading role in the development of Rocklin.
44 Page | 13
5. Provide opportunities for the artists to enhance citywide economic development of Rocklin.
a. Support the opportunities that br ing audiences to Rocklin through vehicles as performances, residences, workshops, and master classes.
6. Promote the Arts as a means to enhance the quality of life of the citizens of Rocklin.
a. Encourage art elements in private development.
b. Support mixed-use development conducive to live/art space. c. Encourage artist participation in public and private capital improvement projects in the community.
7. Maximize the contribution of arts and cultural programs to economic development and tourism.
a. Coordinate with the Chamber of Commerce on the promotion and marketing of cultural and performing arts activities.
b. Promote Rocklin’s image as a culturally rich community. c. Develop a citywide arts calendar.
d. Work with local and regional me dia to ensure more coverage of the arts and cultural activities.
8. Pursue a variety of funding mechani sms for programs and facilities. a. Identify and analyze pot ential funding mechanisms including, but not limited to, public and private grants, sponsorships, fundraising programs/special events, utility bill income, Community Development Block Grant Funds, development incent ives for Art in Public Places, endowments, etc.
b. Determine appropriate source(s) of funding for specific programs. c. Establish funding level targets and timelines for specific programs and projects.
d. Make recommendations to the Parks, Recreation, and Arts Commission to approve specific revenue-generating funding mechanisms.
9. Establish an Arts Incubator to cu ltivate for-profit art enterprises and provide support for artists
a. Partner with William Jessup Univ ersity, Sierra College, the Art Institute and other interested organizations.
b. Identify funding opportunities with Small Business Development Corporation, local banks and private art supporters.
c. Market local artists in City sponsored galleries and public spaces. d. Support art festivals to showcase Rocklin based artists and Rocklin’s art assets.
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e. Establish ongoing support from city-supported artists and establish a percentage of proceeds for art sale s for scholarships/prizes in youth art competition.
Goal VI. Create Opportunities for Arti stic Expression in all its Diversity.
Objectives and Strategies:
1. Advocate for expansion of arts and cu ltural outreach and lifelong learning opportunities in various segments of the community.
a. Network with business, city, non- profit, and school groups to utilize equipment, materials, and personnel to enhance multi-generational art programs.
b. Seek grant opportunities and develop a plan for equitable distribution of grant funds.
c. Hold quarterly meetings with representatives from the businesses and the schools to discuss strategies for enhancing art programs. d. Develop a plan to promote schol arships, sponsorships, grants, and awards to encourage talented indivi duals to further their artistic endeavors.
e. Explore means to provide Communi ty Arts Education programs, such as: a lecture series, workshops, demonstrations, “meet the artist” series, and studio tours. Encour age partnerships with local businesses and schools.
f. Encourage arts organizations to cons ider offering low cost or no cost programs to increase public participation.
g. Cooperate with existing community resources (e.g. Inside Rocklin magazine, Local Colleges, Rocklin Unified School District, and Community Organizations)
h. Enrich people’s experiences at ci ty parks, trails, and recreational sites through the installation of public artworks.
2. Encourage Arts event s and programs that are diverse in nature. a. Encourage diversity of loca l art through local programming.
3. Advocate for a broad definition of the Arts.
a. Identify resources and opportuniti es that encourage and support diversity of artistic expression.
4. Work to ensure representation of a variety of artistic viewpoints and cultures.
a. Advocate for policies that value all forms of artistic expression. b. Encourage the art advocacy committee to reflect the broad geographic, cultural, and professional diversity of the community. c. Support community efforts to pr esent art that represents diverse artistic viewpoints and cultures.
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5. Encourage opportunities for resident s to experience quality cultural programs.
a. Support artists in residence, concer ts, exhibits, exhibi tions, festivals, and seminars.
b. Encourage the provision of acti vities, demonstrations, events, and exhibitions at minimal or no cost.
c. Establish criteria for achieving a balance and variety of arts programs and services.
d. Encourage the inclusion of hi storic, heritage, and interpretive programs in citywide special events.
e. Facilitate partnerships that bu ild capacity and leverage resources.
Goal VII. Assess Arts and Cultural Activities, Programs, Resources, and Services.
Objectives and Strategies:
1. Every 5 – 10 years, evaluate the desires and needs of the community as related to cultural programs.
a. Research other communities’ survey instruments.
b. Create a survey instrument.
c. Distribute survey throughout the community.
d. Analyze survey results.
2. Identify available hum an and physical resources that deliver arts and cultural opportunities every 5 – 10 years.
a. Annually update Arts and Cultural Directory.
b. Inventory and analyze physical resources.
c. Develop directory distribution system.
3. Inventory current activi ties, programs, and services. a. Record information including, but not limited to, city, commercial, individual, institutiona l, organizational, and priv ate arts and cultural offerings.
b. Include information regarding surrounding communities and industry trends.
4. Annually Update Goals and Objectives
a. Review and update status of existing goals
b. Identify priorities for the upcoming year
47 Page | 16
Policies and Procedures
Implementation of the Master Plan for Municipal Projects and Private Development Projects
o Municipal Public Art Projects
o Private Development Public Art Projects
Criteria for Public Art
Criteria for the Selection of Artwork
Procedures for Selection of Municipal Public Art
o Site-Specific Commissions
o Purchase of Completed Works
o Rental or Loan of Completed Works
o Gifts for Municipal Public Art Collection
Collection Management for Civic and Developer Projects o Ownership
o Recordkeeping
o Maintenance
o Conservation
o Decommissioning
48 Page | 17
Municipal Public Art Projects
The City of Rocklin Public Services Department is involved in the initial phases of public construction projects through the implementa tion of the Capital Investment Program (CIP). The Public Services Department will re fer a draft CIP to the Art Task Force for their recommendation for inclusion of appropr iate public art. This early communication will identify any potentia l public art aspects that can be incorporated into any proposed Capital Investment Program project. The public art can then be identified as the projects are being scoped and funding is allocated, and prior to formal review by the City Council.
Funding for the creation, instal lation and administration of public art elements in major city construction projects, either for new proj ects or for significant renovations are best included in the overall construction budget. T he public art budget should be 1% of the project budget for new construction.
Great opportunities exist in the development of community plazas, parks, and other public spaces to provide participatory public art elements that can be either functional or aesthetic. The type of public art in these public spaces should be appropriate in scale to both the site and to the public use. To enable the provision of public art elements in previously completed facilities or areas , the City's Capital Invest ment Program should include a separate block of funds dedicated to public art projects in existing parks, gateways, medians, city buildings, and other related municipal sites . The Capital Investment Program is a sour ce of funds for conservati on and maintenance of artwork, and for the installation of public art in areas that presently lack public art.
Private Development Public Art Projects
In the City of Rocklin, the Economic and Co mmunity Development Department is the office involved in the initial phase of private development projects. It is the responsibility of the Economic and Community Development Department to inform private developers of the voluntary public art program, and to encourage early in put on public art opportunities. Participation in the public art program is encouraged for all new development or significant remodels that re quire review and approval by the Planning Commission and/or City Council.
When processing development projects, which fall wi thin this Master Plan, it is also the responsibility of the Economic and Community Development Department to inform and coordinate with Recreation, Arts, and Event Tourism staff for any developers that choose to voluntarily participate in the pub lic art program. Recreation, Arts, and Event Tourism Staff will coordinate with the Art Task Force. Projects should be referred to Recreation, Arts, and Event Tourism staff early in the process to enable review, comment and recommendation on what public art opportunities could be considered by the applicant and Economic and Community Development Department staff.
As discussed later in this Plan, the scale of art elements in private developments should be proportionate with the scale of the development and its location. The public art budget for both municipal and priv ate development projects should also be set at a rate 49 Page | 18
that is comparable to thos e in place in other citi es with public art programs . Since this program is voluntary the recommended budget for private development projects is recommended to be 1% of the building permit va lue for new construction (or alteration of more than 50% of the G.S.F. of an existing structure or area), for all projects of 25,000 sq. ft. or greater. For projects between 15,000 and 24,999 sq. ft. the recommended public art budget is ½% to 1% of the building permit value.
In private development projec ts where the developer chooses to incorporate public art elements, but, where the Art Task Force finds that location, siting or scale makes provision of public art enhancem ents inappropriate or impossi ble, the equivalent public art funds can be placed into an in-lieu fund maintained by Rocklin Fine Arts. Such funds will enable art enhancements to be sited adjacent to the development or elsewhere within the City, as recommended by the Art Task Force. See the Gifts for Municipal Public Art Collection section for more information on Page 22.
Public Art Criteria
“Works of art” shall mean all forms of originally created visual art, whether contemporary or traditional. The creator of t he work of art shall be a practi tioner in the visual arts who is recognized as an artist of serious intent and who is not a me mber of the project architect or landscape architect firm. Having an artist on the design team is what sets public art projects apart from other artistic embellishments. The inclusion of a public artist on the design team refl ects the national “best practi ces” standard for public art programs. The public artist is also responsible for supervi sing the fabrication, or actually fabricating the public art element for the project.
Works of public art may include:
Sculpture: free-standing, wall supported or suspended; kinetic, electronic; in any appropriate material or combination of materials Murals or portable paintings: in any appropriate material or variety of materials, with or without collage or the addition of non-traditional materials or means
Photography, original wo rks of graphic art, limit ed edition prints, works on/of paper, original paintings
Earthworks, fiberworks, waterworks, neon, glass, mosaics, or any combination of forms of media in cluding sound, literary elements, holographic images, or hybrids of media and new genres
Furnishings or fixtur es, including but not limited to gates, railings, streetlights or seating, if created by artists as unique elements Artistic or aesthetic el ements of the overall arch itecture or landscape design if created by a prof essional artist or a des ign team that includes a professional visual artist.
Ineligible Works of Art:
Directional elements such as supergr aphics, signage or color coding except where these elem ents are integral parts of an overall design created by a professional visual artist
50 Page | 19
"Art objects" which are mass produced or of standard manufacture, such as playground equipment, fountains or statuary elements, unless incorporated into an artwork by a project artist
Reproductions by mechanical or other means, of original works of art Decorative, ornamental, architectural or functional elements which are designed by the building architect, as opposed to elements created by an artist commissioned for that purpose.
Landscape architecture and landscape gardening except where these elements are designed by a professional visual artist and/or are an integral part of the artwork by the artist.
Any piece of Art that does not align with the City of Rocklin mission, vision, and values. (Profanity, politically themed, nudity, etc.)
Criteria for the Selection of Artwork
Criteria to be used in the se lection of public artwork, w hether by commission, purchase or gift, shall include, but not be limited to, the following:
Context: Works of art must be compatible in scale, materials, form and content with their surroundings. Consideration s hall be given to the architectural, historical, geographical, social/cultural cont ext of the site, and projects that align with the values, mission and vision of the city.
Artistic Quality: Works of art must be unique an d shall include excellence in craftsmanship, originality in conception, and integrity of materials. Media: All forms of media may be cons idered. Works may be portable, permanently affixed, or incorporated in the design and/or function of a public space. Temporary exhibits or installati ons may also be considered for extended periods of time.
Permanence: For permanently installed works, due consideration shall be given to the work's structural and surface s oundness, and to inherent resistance to theft, vandalism, weathering, and excessive maintenance or repair costs. Public Safety: All works of art or temporary installations shall be evaluated to ensure their compliance with public safety requirements.
Procedures for Selection of Municipal Public Art
Selection methods for municipal public ar t include site-specific commissions (open competitions or invitational), acquisition of already completed works, rental or loan, and gift. The art selection panel will be the Art Task Force with final approval from the Parks, Recreation, and Arts Commission. The role of the Selecti on Panel is to assist in selecting qualified ar tists to be considered for a project. Decisions by the Parks, Recreation, and Arts Commission related to municipal public art shall be reported to the City Council at the next schedul ed council meeting or as soon as practical. The report shall include a brief description of the artw ork selected and a photo or rendering. The City Council may request additio nal information and/or choose to have final review and approval for any municipal public art project.
In determining the appropriate procedure to use, all projects should be examined and 51 Page | 20
evaluated for the potential for the addition of publ ic art. The most important criterion for choosing one procedure over ano ther is to decide which one will result in the best possible work of art for that particular project.
Site-Specific Commissions
Work designed for a particular site with a specific theme or concept
Artist Selection Process:
1. Invitational - Artists invited to submit proposals, not open to public Appointment of Selection Panel
Creation of Request for Proposals
Determination of list of artists to receive RFQ
Selection of finalists from submitted proposals
Selection of artist and work
Final approval of arti st and artwork by Parks, Recreation, and Arts Commission.
Schedule for completion and payment
Approval process and signing of contract
Fabrication and installation of work
2. Open Competition - Open to all artists, public notice sent Appointment of Selection Panel
Creation of Request for Qua lifications or Request for Proposals
Public notification and mailing of RFQ to professional visual artists
Selection of finalists from submitted slides
Public display of maquettes for comments
Selection of artist and work
Final approval of arti st and artwork by Parks, Recreation, and Arts Commission
Schedule for completion and payment
Approval process and signing of contract
Fabrication and installation of work
3. Limited Competition – Number of Artists is Limited in Response to a Specific Need
Appointment of Selection Panel
Creation of Request for Qua lifications or Request for Proposals
Public notification and mailing of RFQ to professional visual artists
Selection of finalists from submitted slides
Public display of maquettes for comments
Selection of artist and work
Final approval of arti st and artwork by Parks, Recreation, and Arts Commission
Schedule for completion and payment
52 Page | 21
Approval process and signing of contract
Fabrication and installation of work
The goal for inclusion of the work of professional artists, however, should not preclude special situations in which competitions are held, or in which public artworks created as part of an educational process, including students or youth working with practicing artist/teachers in a municipal setting, are suggested.
Purchase of Completed Works
Appropriate for acquisition of two and three-dimensional works for city facilities
Works offered by artist or resident for purchase
Selection Process:
1. Works to be acquired for existing space - i.e. City facilities or public areas.
Appointment of Selection Panel (Art Task Force may act as selection panel)
Determine budget, media, subject matter, and scope of work Appropriate artists contacted and invited to submit slides of works (may also conduct a public call for artists)
Conduct studio visits or request ar tists to present works to the Art Task Force
Selection of specific works
Review of selection by Art Task Force and recommendation to the Parks, Recreation, and Arts Commission for approval
2. Works offered by artist or residents
Art Advisory Committee will review for artistic merit Community and site appropriateness, liability and
maintenance issues, and installation are reviewed through consultation with all appropriate City Departments and
Commissions
Rental or Loan of Completed Works
Used for temporary installations or to create an ongoing changing Public Art exhibition program
Used in situations that support temporar y installations of sculptural works or two-dimensional works of art for long term
Also can be used for educational programs or purposes Ensure a safe environment for displaying purposes
Selection Process:
1. Public Services staff determines method appropriate for works for long- term display in out door setting or indoor public spaces
Determine budget, duration, media, and scope of project 53 Page | 22
Develop the concept and site and select appropriate artists and artworks
Approval of concept and site by appropriate City Departments and Art Task Force, with the Final Approval coming from the Parks, Recreation, and Arts Commission
Acceptance of works and approval
Signing of contract and installation procedures
2. Public Art works or projects advanced by organizations or individuals, or organized as a "tr avelling exhibition" of nationally or internationally known artists.
Public Services Staff will determine the budget of the project Art Task Force reviews scope of project, artistic merit, and appropriateness to community and site, liability and
maintenance issues, hidden budgetary concerns (i.e.,
installation requirements)
Approval of concept and site by appropriate City Departments and Art Task Force, with the Fi nal Approval coming from the Parks, Recreation, and Arts Commission
Review of contract and installa tion procedures by appropriate Departments and Task Force
Gifts for Municipal Public Art Collection
Donated by residents, collectors, artists, corporations, or foreign cities and countries
The City of Rocklin will have an agreement with Rocklin Fine Arts (RFA) to be the arts liaison for donations. RFA is in the process of establishing a 501(c)(3) which allows the donati ons to have possible tax benefit opportunities. This agreement will also be for developers who voluntarily choose to donate cash for the installation of public art.
Approval Process:
1. Gifts or Bequests of Work Already Completed
Art Task Force reviews for artist ic merit, community and site appropriateness, liability, maintenance, and installation issues, hidden costs and all documentation
Consultations with all affe cted city departments and commissions
Present recommendation of accept ance to Parks, Recreation, and Arts Commission for revi ew and to provide a
recommendation to the City Council
2. Donations of Site-Specific Commissions
Review of proposal by Art Task Force in consultation with all affected City Departments
Presentation to Parks, Recrea tion, and Arts Commission for their approval and recommendation to the City Council
54 Page | 23
Procedures for Selecting Public Art for Private Developments The most successful public art projects are those that are well integrated into their sites.
The selection and involvement of the artist in the early stages of the design process can help accomplish this integratio n. Often works of high qualit y fail in public situations because they are out of scale in their loca tion, hidden by an architectural feature, situated in an unused site, or improperly lighted. Site-specific artworks are encouraged.
The applicant may use any of the art sele ction methods discussed previously for municipal projects. The se lection of a site is as important as the se lection of the artist.
The criteria for the selection of the artwor k and site listed in the Master Plan apply to both municipal and private development projects.
In order to assure a successful public art project, it would be advantageous for the developer to include a public art consultant and/or public artist on their design team early in the design development process. The acquisition of works of public art under the program requires a commitment by the devel oper or owner to preserve, protect and permanently display the work of art in its original condition at the time of installation. The routine maintenance, conservation, and preser vation of the work of art shall be the responsibility of the facility owner.
While the choice of the artist and the fundi ng of artwork are the responsibility of the applicant, the placement is subject to revi ew and approval by the Art Task Force. The proposed artwork is reviewed and recommended by the Art Task Forc e (serving as the Selection Panel) and then approved by the Parks, Re creation, and Arts Commission.
Decisions by the Parks, Re creation, and Arts Commission related to the placement of Public Art for Private Devel opment shall be reported to t he City Council at the next scheduled council meeting or as soon as practical. The report shall include a brief description of the artwork and proposed location. The City Council may request additional information and/or choose to have final review and approval of the art location. The Art Task Force will assure art elements are in scale to both the project and its setting. Since the Public Art Program is voluntary fo r Private Developments, art project will not have to be fully designed and/or approved by the Art Task Force prior to gaining approval on planning entitlements, improvement plans, final maps, or having the building permit issued. Options for art locations include, but are not limited to, site entries, vistas, plazas, common areas, project walls, gates, and prominent corners.
The Public Art Zone in which the development is located provides guidelines for the appropriate public art responses. The artwor ks shall be proportionate with the scale of the development in terms of visibility, com patibility with the arch itecture and landscape, and impact on the surrounding environment.
Prior to recommending a site for a public art project within each Public Art Zone, Public Services Department staff, in collaboration with appropriate city departments and the Art Task Force, shall evaluate the site for the following criteria:
Visibility and public access
55 Page | 24
Public safety
Interior and/or exterior traffic patterns
Relationship of art to the site's existing or future architectural or natural features Function and uses of the facility or site
Future development plans for the area which may affect the public art project Relationship of the proposed work to exis ting works of art or design elements within the site's vicinity
Social or cultural context of the proposed artwork rela tive to the site and its surrounding environment
Collection Management for Municipal and Private Projects Ownership
For Permanent Civic Art Projects
The City of Rocklin will own the complete d artwork and will be responsible for the care, insurance and keeping of accurate records about the artwork.
For Private Development Public Art Projects
If the artwork is located within a privat e community the property owner would own the completed artwork and would be responsible for the care, insurance, and keeping of accurate records about the piece. If the artwork is located within a public right of way the City of Rocklin would own the co mpleted artwork and would be responsible for the care, insurance, and keeping of accurate records about the piece.
Recordkeeping
The owner is responsible for keeping accurate, updated records of any public artwork they commission or acquire. Recordkeeping will include identifying the project on-site with a plaque and maintaining files on the artw ork. Duplicate records will be kept on file with City of Rocklin.
Maintenance
The owner is responsible for the care an d repair of any public artwork they commission or acquire, so long as it does not require speciali zed expertise (i.e.:
dusting, washing, lubrication of moving parts). These tasks can usually be conducted by regular cleaning or maintenance crews, following instructions provided by the artist. If the owner is no lo nger able to maintain the ar twork, a determination will be made if the City or some other organization can assume maintenance of the artwork.
If maintenance is not financially feasible or otherwise possible, the artwork will be decommissioned per these policies and procedures.
Conservation
The Art Task Force will periodically conduc t, or hire a professional conservator to conduct, a survey of the condition of all public artwork in Rocklin and make recommendations to each owne r for conservation. This should occur at least every
five years.
The owner will be responsible for followi ng through with any identified conservation needs.
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Decommission
Decommission, or the removal of works of publ ic art from public display, is an action that should be carefully weighed. Should an owner wish to decommission a public artwork commissioned or acquired, the owner must present a formal request to the Art Task Force and the Parks, Recreation, and Arts Commission for its approval. The Art Task Force will evaluate requests based upon a criteria established by the City of Rocklin. The Art Task Force and Parks, Recreation, and Arts Commission can also approach an owner to recommend decommission of artwork. 57 City Council
Staff Report
Subject:
Accounts Paid List - January to March 2025
Date:
June 10, 2025
Submitted By:
Diane Ahn, Accounting Officer
Daniel Choe, Administrative Services Deputy Director
Department:
Administrative Services - Finance
Recommendation:
Receive the Accounts Paid List for January 1, 2025 to March 31, 2025.
Background:
The Accounts Paid List (Attachment 1) details expenses paid to vendors, types of expenses, and the amount paid for the period between January 1, 2025 to March 31, 2025.
Fiscal Impact:
This report will not have a direct fiscal impact. The items included are either within the current year budget or have been approved through budget amendments.
Item Number C4.
ATTACHMENTS:
1. Accounts Paid List January 1 - March 31, 2025.pdf
58 59
60 61
62 63
64 65
66 67
68 City Council
Staff Report
Subject:
Quarterly Treasurer's Report
Date:
June 10, 2025
Submitted By:
Megan Bressem, Management Analyst
Daniel Choe, Administrative Services Deputy Director
Department:
Administrative Services - Finance
Recommendation:
Receive the Treasurer's Report for the Quarter Ending March 31, 2025.
Background:
The Quarterly Treasurer's Report (Attachment 1) for the quarter ending March 31, 2025, provides information on the City’s investments, including the depository, maturity date, principal amount, and estimated annualized interest earnings, in accordance with the City’s Investment Policy (Resolution No. 2024-150).
The Investment Report for assets managed by Chandler Asset Management (Attachment 2) and the Placer County Treasurer’s Pooled Investment Reports (Attachment 3) for the same period are also included. These reports detail the investment values and list individual securities held during the reporting period.
Item Number C5.
ATTACHMENTS:
1. Treasurer's Report for Quarter Ending March 31, 2025
2. Investment Report
3. Placer County Treasurer's Pooled Investment Report
69 70
71 INVESTMENT REPORT
City of Rocklin | As of March 31, 2025
CHANDLER ASSET MANAGEMENT | chandlerasset.com
Chandler Team:
For questions about your account, please call (800) 317-4747, or contact [email protected]
Information contained herein is confidential. We urge you to compare this statement to the one you receive from your qualified custodian. Please see Important Disclosures at the end of the statement. 72 TABLE OF CONTENTS
ECONOMIC UPDATE
ACCOUNT PROFILE
CONSOLIDATED INFORMATION
PORTFOLIO HOLDINGS
TRANSACTIONS
1 73
ECONOMIC UPDATE
2 74
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Recent economic data suggest slower growth in 2025 and greater market uncertainty as the effects of fiscal policy unfold. Inflationary trends have subsided, but some components remain sticky, and core levels remain above the Fed’s target. The labor market reflects improved balance between supply and demand for workers. While job creation has been robust, continuing jobless claims remain elevated.
Given the economic outlook, we expect gradual normalization of monetary policy and a steepening yield curve.
As broadly anticipated, the Federal Open Market Committee (FOMC) left the Federal Funds Rate unchanged at the range of 4.25 - 4.50% at the March meeting. Fed Chair Powell emphasized increased uncertainty around the economic outlook and the need for “greater clarity” before making changes to interest rate policy. He also acknowledged possible transitory inflationary impacts from tariffs. The summary of economic projections (SEP) indicated lower GDP growth, higher inflation, and higher unemployment estimates than December projections, along with roughly two 25-basis point rate cuts this year. The FOMC also announced a slowdown in the pace of balance sheet reduction.
US Treasury yields declined, and the curve steepened in March. The 2-year Treasury yield declined 10 basis points to 3.89%, the 5-year Treasury fell 7 basis points to 3.95%, and the 10-year Treasury yield was unchanged 4.21%. The spread between the 2-year and 10-year Treasury yield points on the curve widened to +32 basis points at March month-end versus +22 basis points at February month-end. The spread between the 2-year Treasury and 10-year Treasury yield one year ago was -42 basis points. The spread between the 3-month and10- year Treasury yield points on the curve was -9 basis points in March, unchanged from February.
ECONOMIC UPDATE
3 75
-400
-200
0 200
400
600
800
1,000MOM Change In Thousands (000's)
Nonfarm Payroll (000's)
Non-farm Payroll (000's)
3-month average (000's)
0.0%
5.0%
10.0%
15.0%
20.0%
25.0%
Unemployment Rate
Underemployment Rate (U6)
Unemployment Rate (U3)
Rate (%)
The U.S. economy added 228,000 jobs in March, exceeding consensus expectations, and the last two months were revised down by 48,000. Gains were led by healthcare, retail, social assistance, and transportation. The three-month moving average and six-month moving average payrolls totaled 152,000 and 181,000 respectively. The unemployment rate rose to 4.2% in March, and the labor participation rate edged up to 62.5%, remaining below the pre-pandemic level of 63.3%. The U-6 underemployment rate, which includes those who are marginally attached to the labor force and employed part time for economic reasons edged down to 7.9% in March from
8.0% in February. Average hourly earnings ticked down to an increase of 3.8% year-over-year in March.
Source: US Department of Labor Source: US Department of Labor
EMPLOYMENT
4 76
0 2,000
4,000
6,000
8,000
10,000
12,000
14,000
Job Openings
Recession
Historical Average
In Thousands (000's)
The Labor Department’s Job Openings and Labor Turnover Survey (JOLTS) fell to 7.57 million new job openings in February from 7.76 million new job openings in January. Job openings indicate a ratio of 1.1 jobs for each unemployed individual, representing a relatively balanced labor market.
Source: US Department of Labor
JOB OPENINGS & LABOR TURNOVER SURVEY
5 77
0.0%
1.0%
2.0%
3.0%
4.0%
5.0%
6.0%
7.0%
8.0%
9.0%
10.0%
Consumer Price Index (CPI)
CPI YOY % Change
Core CPI YOY % Change
YOY (%) Change
0.0%
1.0%
2.0%
3.0%
4.0%
5.0%
6.0%
7.0%
8.0%
9.0%
10.0%
Personal Consumption Expenditures (PCE)
PCE Price Deflator YOY % Change
PCE Core Deflator YOY % Change
Fed Target
YOY (%) Change
In March, price increases measured by both the Consumer Price Index (CPI) and Core CPI, which excludes volatile food and energy components, decelerated from last month and came in lower than consensus expectations. The headline CPI dropped 0.1% month-over- month and rose 2.4% year-over-year, while the Core CPI rose 0.1% month-over-month and 2.8% year-over-year. The Personal Consumption Expenditures (PCE) price index increased by 0.3% from the previous month and 2.5% year-over-year in February. The Core PCE deflator, which excludes food and energy and is the Fed’s preferred gauge, accelerated its increase to 0.4% month-over-month and 2.8% from 2.6% year-over-year. Inflation remains above the Fed’s 2% target.
Source: US Department of Labor Source: US Department of Commerce
INFLATION
6 78
-30.0%
-20.0%
-10.0%
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
Retail Sales YOY % Change
YOY (%) Change
Advance Retail Sales increased 1.4% month-over-month in March following a 0.2% gain in February. Auto sales jumped, and spending ramped up broadly ahead of tariffs. Building materials, garden equipment, and restaurants also soared with the transition to spring weather. However, control group sales, which feeds into gross domestic product, increased a disappointing 0.4% in March. On a year- over-year basis, Retail Sales grew 4.6% in March versus 3.5% in February. The Conference Board’s Consumer Confidence Index tumbled
7.2 points in March to 92.9, a notable decrease from February. Consumers' assessment of the present situation fell, and expectations for income, business, and labor market conditions dropped, with pessimism about future employment prospects falling to a 12-year low.
While the consumer has been resilient, rising inflation expectations, concerns about trade policies and tariffs, and general economic and policy uncertainty could pose potential risks to future spending. 0 20
40 60
80 100
120
140
160
Index Level
Consumer Confidence
Recession
Source: US Department of Commerce Source: The Conference Board All time high is 144.70 (1/31/00); All time low is 25.30 (2/28/09)
CONSUMER
7 79
-25.0%
-20.0%
-15.0%
-10.0%
-5.0%
0.0%
5.0%
10.0%
15.0%
Leading Economic Indicators (LEI)
Recession
YOY (%) Change
-1.00
-0.75
-0.50
-0.25
0.00 0.25
0.50 0.75
1.00 Chicago Fed National Activity Index (CFNAI)
Recession
3 Month Average
The Conference Board’s Leading Economic Index (LEI) fell by 0.7% in March, following a 0.2% decline in February. The LEI decreased by
3.5% year-over-year. The Conference Board forecasted slower growth ahead, as trade policy uncertainty took a toll on consumer sentiment, stock prices, and new orders for manufacturing. The Chicago Fed National Activity Index (CFNAI) increased to +0.18 in February from a revised -0.08 in January, reflecting stronger readings across production-related indicators and sales, orders, and inventories. The three-month moving average roseto +0.15 in February from +0.07in January, indicating expectations of continued above- trend economic growth.
Source: The Conference Board Source: Federal Reserve Bank of Chicago
LEADING INDICATORS OF ECONOMIC ACTIVITY
8 80
0 200
400
600
800
1,000
1,200
1,400
1,600
1,800
2,000
2,200
2,400In Thousands of Units
Annualized Housing Starts
Multi Family Housing Starts
Single Family Housing Starts
Housing starts plunged 11.4% to 1.3 million units in March as builders anticipated higher mortgage rates and slower demand, as well as uncertainty about building costs for materials and labor. Single family starts plummeted 14.2%, and multi-family starts fell 3.5%. Total starts increased 1.9% compared to March 2024. The Freddie Mac 30-year fixed rate mortgage averaged approximately 6.7% in March.
According to the Case-Shiller 20-City Home Price Index, housing prices rose 4.7% year-over-year in January, compared to 4.5% in December. While inventory constraints remain a challenge, the slight improvement in annual gains suggests gradual stabilization in the market. However, higher mortgage rates continue to weigh on affordability, limiting buyer demand and market activity.
Source: US Department of Commerce Source: S&P
-20.0%
-16.0%
-12.0%
-8.0%
-4.0%
0.0%
4.0%
8.0%
12.0%
16.0%
20.0%
24.0%
S&P/Case-Shiller 20 City Composite Home Price Index
Recession
YOY (%) Change
HOUSING
9 81
40 45
50 55
60 65
70 Institute of Supply Management (ISM) Surveys
ISM Manufacturing ISM Services
EXPANDING
CONTRACTING
The Institute for Supply Management (ISM) Manufacturing index dipped back into contractionat 49.0 in March from 50.3 in February. The survey reflected a decline in business activity, upward price pressures, and notably weaker employment. The ISM Services index declined to 50.8 in March from 53.5 in February as new orders, employment, and supplier deliveries all weakened. A reading over 50 indicates expansion, while a reading under 50 indicates contraction.
Source: Institute for Supply Management
SURVEY BASED MEASURES
10 82
Components of GDP 3/24 6/24 9/24 12/24
1.3% 1.9% 2.5% 2.7%
0.6% 1.5% 0.2% -1.0%
-0.6% -0.9% -0.4% 0.3%
0.0% 0.3% 0.6% 0.3%
0.3% 0.3% 0.3% 0.3%
1.6% 3.0% 3.1% 2.4%
State and Local (Consumption and Gross
Investment)
Personal Consumption Expenditures
Gross Private Domestic Investment
Net Exports and Imports
Federal Government Expenditures
Total
-40.0%
-30.0%
-20.0%
-10.0%
0.0%
10.0%
20.0%
30.0%
40.0%
Gross Domestic Product (GDP)
GDP QOQ % Change
GDP YOY % Change
Source: US Department of Commerce Source: US Department of Commerce According to the third estimate, fourth quarter GDP increased at an annualized rate of 2.4 percent, revised up 0.1 percentage point from the second estimate. Growth continues to be powered by consumer spending and government spending, partly offset by a decrease in investment. Imports also decreased. Real GDP increased 2.8 percent in 2024. The consensus projection calls for 1.2% growth for the first quarter and 2.0% for the full year 2025.
GROSS DOMESTIC PRODUCT (GDP)
11 83
Source: Federal Reserve Source: Bloomberg
0 1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
10,000,000
Federal Reserve Balance Sheet Assets
Recession
In $ millions
As broadly anticipated, the Federal Open Market Committee (FOMC) left the Federal Funds Rate unchanged at the range of 4.25 - 4.50% at the March meeting. Fed Chair Powell emphasized increased uncertainty around the economic outlook and the need for“greater clarity” before making changes to interest rate policy. He also acknowledged possible transitory inflationary impacts from tariffs. The summary of economic projections (SEP) indicated lower GDP growth, higher inflation, and higher unemployment estimates than December projections, along with roughly two 25-basis point rate cuts this year. The FOMC also announced a slowdown in the pace of balance sheet reduction. The monthly redemption cap on Treasuries will be reduced from $25 billion to $5 billion, while the cap on agencies and mortgage-backed securities will be maintained at $35 billion. Since the Fed began its Quantitative Tightening campaign in June 2022, securities holdings have declined by approximately $2.2 trillion to approximately $6.8 trillion.
FEDERAL RESERVE
0.00%
1.00%
2.00%
3.00%
4.00%
5.00%
6.00%
Effective Federal Funds Rate
Recession
Yield (%)
12 84
Source: Bloomberg Source: Bloomberg
0.0%
1.0%
2.0%
3.0%
4.0%
5.0%
6.0%
US Treasury Note Yields
2-Year
5-Year
10-Year
Yield (%)
0.0%
1.0%
2.0%
3.0%
4.0%
5.0%
6.0%
US Treasury Yield Curve
Mar-25
Dec-24
Mar-24
Yield (%)
At the end of March, the 2-year Treasury yield was 74 basis points lower, and the 10-Year Treasury yield was 6 basis points higher, year- over-year. The spread between the 2-year and 10-year Treasury yield points on the curve widened to +32 basis points at March month- end versus +22 basis points at February month-end. The recent yield curve inversion which began in July 2022 was historically long. The average historical spread (since 2005) is about +99 basis points. The spread between the 3-month and 10-year Treasury yield points on the curve was -9 basis points in March, unchanged from February.
BOND YIELDS
13 85
ACCOUNT PROFILE
14 86
OBJECTIVES
Investment Objectives
Safety of principal is the foremost objective of the investment program. The investment portfolio shall remain sufficiently liquid to meet all requirements that may be reasonably anticipated. The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs.
Chandler Asset Management Performance Objective
The performance objective for the portfolio is to earn a total rate of return through a market cycle that is equal to or above the return on the benchmark index.
Strategy
In order to achieve this objective, the portfolio invests in high-quality fixed income securities that comply with the investment policy and all regulations governing the funds. 15 87
STATEMENT OF COMPLIANCE
City of Rocklin | Account #11014 | As of March 31, 2025 Rules Name Limit Actual Compliance
Status Notes
AGENCY MORTGAGE SECURITIES (CMOS)
Max % (MV) 20.0 4.6 Compliant
Max % Issuer (MV) 30.0 4.6 Compliant
Max Maturity (Years) 5.0 3.6 Compliant
Min Rating (AA by 1) 0.0 0.0 Compliant
ASSET-BACKED SECURITIES (ABS)
Max % (MV) 20.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Min Rating (AA- by 1) 0.0 0.0 Compliant
BANKERS' ACCEPTANCES
Max % (MV) 40.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Days) 180 0.0 Compliant
Min Rating (A-1 by 1 & A- by 1) 0.0 0.0 Compliant
COLLATERALIZED BANK DEPOSITS
Max % (MV) 100.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
COLLATERALIZED TIME DEPOSITS (NON-
NEGOTIABLE CD/TD)
Max % (MV) 20.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
COMMERCIAL PAPER
Max % (MV) 25.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Days) 270 0.0 Compliant
Min Rating (A-1 by 1 or A- by 1) 0.0 0.0 Compliant
CORPORATE MEDIUM TERM NOTES
Max % (MV) 30.0 26.2 Compliant
Max % Issuer (MV) 5.0 1.7 Compliant
Max Maturity (Years) 5 4 Compliant
16 88
STATEMENT OF COMPLIANCE
City of Rocklin | Account #11014 | As of March 31, 2025 Rules Name Limit Actual Compliance
Status Notes
Min Rating (A- by 1) 0.0 0.0 Compliant
FDIC INSURED TIME DEPOSITS (NON-NEGOTIABLE
CD/TD)
Max % (MV) 20.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
FEDERAL AGENCIES
Max % (MV) 100.0 4.8 Compliant
Max % Issuer (MV) 30.0 3.3 Compliant
Max Callables (MV) 20.0 0.0 Compliant
Max Maturity (Years) 5 4 Compliant
LOCAL AGENCY INVESTMENT FUND (LAIF)
Max Concentration (MV) 75.0 0.0 Compliant
LOCAL GOVERNMENT INVESTMENT POOL (LGIP)
Max % (MV) 25.0 0.0 Compliant
MONEY MARKET MUTUAL FUNDS
Max % (MV) 20.0 1.0 Compliant
Max % Issuer (MV) 20.0 1.0 Compliant
Min Rating (AAA by 2) 0.0 0.0 Compliant
MORTGAGE -BACKED SECURITIES, CMOS (NON-
AGENCY)
Max % (MV) 20.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5.0 0.0 Compliant
Min Rating (AA- by 1) 0.0 0.0 Compliant
MUNICIPAL SECURITIES (CA, LOCAL AGENCY)
Max % (MV) 30.0 0.9 Compliant
Max % Issuer (MV) 5.0 0.9 Compliant
Max Maturity (Years) 5 4 Compliant
Min Rating (A- by 1) 0.0 0.0 Compliant
MUNICIPAL SECURITIES (CA, OTHER STATES)
17 89
STATEMENT OF COMPLIANCE
City of Rocklin | Account #11014 | As of March 31, 2025 Rules Name Limit Actual Compliance
Status Notes
Max % (MV) 30.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5 0.0 Compliant
Min Rating (A- by 1) 0.0 0.0 Compliant
MUTUAL FUNDS
Max % (MV) 20.0 0.0 Compliant
Max % Issuer (MV) 10.0 0.0 Compliant
Min Rating (AAA by 2) 0.0 0.0 Compliant
NEGOTIABLE CERTIFICATES OF DEPOSIT (NCD)
Max % (MV) 30.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5 0.0 Compliant
Min Rating (A-1 by 1 or A- by 1 if > FDIC Limit) 0.0 0.0 Compliant
REPURCHASE AGREEMENTS
Max % (MV) 100.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 1.0 0.0 Compliant
SUPRANATIONAL OBLIGATIONS
Max % (MV) 30.0 5.5 Compliant
Max % Issuer (MV) 10.0 2.8 Compliant
Max Maturity (Years) 5 4 Compliant
Min Rating (AA- by 1) 0.0 0.0 Compliant
U.S. TREASURIES
Max % (MV) 100.0 57.1 Compliant
Max Maturity (Years) 5 4 Compliant
18 90
PORTFOLIO CHARACTERISTICS
City of Rocklin | Account #11014 | As of March 31, 2025 Benchmark* 3/31/2025
Portfolio
12/31/2024
Portfolio
Average Maturity (yrs) 2.73 2.85 2.78
Average Modified Duration 2.54 2.58 2.50
Average Purchase Yield 4.27% 4.23%
Average Market Yield 3.93% 4.11% 4.42%
Average Quality** AA+ AA+ AA+
Total Market Value 67,180,807 62,442,727
*Benchmark: ICE BofA 1-5 Year Unsubordinated US Treasury & Agency Index **The credit quality is a weighted average calculation of the highest of S&P, Moody’s and Fitch. 19 91
SECTOR DISTRIBUTION
City of Rocklin | Account #11014 | As of March 31, 2025 Sector as a Percentage of Market Value
Sector 03/31/2025 12/31/2024
US Treasury 57.10% 53.43%
Corporate 26.18% 25.12%
Supras 5.45% 4.71%
Agency 4.76% 5.05%
Agency CMBS 4.64% 3.93%
Money Mkt Fd 0.97% 6.81%
Muni Bonds 0.89% 0.95%
20 92
ISSUERS
City of Rocklin | Account #11014 | As of March 31, 2025 Issuer Investment Type % Portfolio
Government of The United States US Treasury 57.10%
FHLMC Agency CMBS 4.64%
Farm Credit System Agency 3.26%
International Bank for Recon and Dev Supras 2.85%
Inter-American Development Bank Supras 2.60%
Toyota Motor Corporation Corporate 1.69%
Deere & Company Corporate 1.65%
Federal Home Loan Banks Agency 1.50%
National Rural Utilities Cooperative Corporate 1.36%
Eli Lilly and Company Corporate 1.27%
The Toronto-Dominion Bank Corporate 1.15%
Caterpillar Inc. Corporate 1.13%
Royal Bank of Canada Corporate 1.13%
Walmart Inc. Corporate 1.12%
Chubb Limited Corporate 1.10%
UnitedHealth Group Incorporated Corporate 1.09%
Florida Power & Light Corporate 1.08%
PepsiCo, Inc. Corporate 1.08%
The Home Depot, Inc. Corporate 1.07%
State Street Corporation Corporate 0.99%
First American Govt Oblig fund Money Mkt Fd 0.97%
Public Service Enterprise Group Inco Corporate 0.96%
Honeywell International Inc. Corporate 0.95%
The PNC Financial Services Group, In Corporate 0.95%
PACCAR Inc Corporate 0.90%
State of California Muni Bonds 0.89%
Bank of America Corporation Corporate 0.89%
Morgan Stanley Corporate 0.87%
JPMorgan Chase & Co. Corporate 0.84%
Realty Income Corporation Corporate 0.75%
21 93
ISSUERS
City of Rocklin | Account #11014 | As of March 31, 2025 Issuer Investment Type % Portfolio
Duke Energy Corporation Corporate 0.74%
Apple Inc. Corporate 0.73%
Prologis, Inc. Corporate 0.72%
Cash Cash 0.00%
TOTAL 100.00%
22 94
QUALITY DISTRIBUTION
Rating 03/31/2025 12/31/2024
AAA 6.4% 11.5%
AA 70.2% 66.3%
A 22.4% 22.2%
NA 1.0% --
Rating 03/31/2025 12/31/2024
AAA 73.6% 74.6%
AA 5.4% 4.3%
A 21.0% 21.1%
Rating 03/31/2025 12/31/2024
AAA 4.6% 10.7%
AA 70.9% 67.0%
A 11.9% 10.6%
NA 12.6% 11.7%
City of Rocklin | Account #11014 | As of March 31, 2025 S&P Rating Moody’s Rating Fitch Rating
23 95
0-.25 .25-.5 .5-1 1-2 2-3 3-4 4-5 5-7 7+
Portfolio 1.0% 3.7% 9.8% 20.0% 23.6% 28.5% 13.4% 0.0% 0.0% ICE BofA 1-5 Year Unsubordinated US Treasury &
Agency Index 0.0% 0.0% 2.6% 35.4% 27.3% 22.5% 12.1% 0.0% 0.0%
DURATION DISTRIBUTION
City of Rocklin | Account #11014 | As of March 31, 2025 Portfolio Compared to the Benchmark
24 96
3 Months 12 Months 2 Years 3 Years 5 Years 10 Years Since Inception
TOTAL RATE OF RETURN
City of Rocklin 2.09% 5.64% 4.42% 5.15%
Benchmark 2.00% 5.50% 3.96% 4.77%
*Periods over 1 year are annualized.
Benchmark: ICE BofA 1-5 Year Unsubordinated US Treasury & Agency Index Total rate of return: A measure of a portfolio’s performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending market value; it includes interest earnings, realized and unrealized gains and losses in the portfolio.
INVESTMENT PERFORMANCE
City of Rocklin | Account #11014 | As of March 31, 2025 Total Rate of Return : Inception | 03/01/2023
25 97
PORTFOLIO CHARACTERISTICS
City of Rocklin Liquidity | Account #11170 | As of March 31, 2025 Benchmark* 3/31/2025
Portfolio
12/31/2024
Portfolio
Average Maturity (yrs) 0.16 0.12 0.22
Average Modified Duration 0.16 0.11 0.21
Average Purchase Yield 4.45% 4.77%
Average Market Yield 4.28% 4.30% 4.29%
Average Quality** AA+ AAA AAA
Total Market Value 5,344,935 12,649,664
*Benchmark: ICE BofA 3-Month US Treasury Bill Index
**The credit quality is a weighted average calculation of the highest of S&P, Moody’s and Fitch. 26 98
SECTOR DISTRIBUTION
City of Rocklin Liquidity | Account #11170 | As of March 31, 2025 Sector as a Percentage of Market Value
Sector 03/31/2025 12/31/2024
US Treasury 94.92% 97.91%
Money Mkt Fd 5.06% 2.00%
Cash 0.02% 0.09%
27 99
ISSUERS
City of Rocklin Liquidity | Account #11170 | As of March 31, 2025 Issuer Investment Type % Portfolio
Government of The United States US Treasury 94.92%
First American Govt Oblig fund Money Mkt Fd 5.06%
Cash Cash 0.02%
TOTAL 100.00%
28 100
CONSOLIDATED INFORMATION
29 101
PORTFOLIO CHARACTERISTICS
City of Rocklin Cons Agg | Account #11171 | As of March 31, 2025 3/31/2025
Portfolio
12/31/2024
Portfolio
Average Maturity (yrs) 2.64 2.35
Average Modified Duration 2.39 2.11
Average Purchase Yield 4.28% 4.33%
Average Market Yield 4.12% 4.40%
Average Quality** AA+ AA+
Total Market Value 72,525,742 75,092,392
*Benchmark: NO BENCHMARK REQUIRED
**The credit quality is a weighted average calculation of the highest of S&P, Moody’s and Fitch. 30 102
SECTOR DISTRIBUTION
City of Rocklin Cons Agg | Account #11171 | As of March 31, 2025 Sector as a Percentage of Market Value
Sector 03/31/2025 12/31/2024
US Treasury 59.91% 60.98%
Corporate 24.23% 20.86%
Supras 5.05% 3.91%
Agency 4.41% 4.20%
Agency CMBS 4.30% 3.26%
Money Mkt Fd 1.27% 6.00%
Muni Bonds 0.83% 0.79%
31 103
PORTFOLIO HOLDINGS
32 104
HOLDINGS REPORT
City of Rocklin | Account #11014 | As of March 31, 2025 Cusip Security Description Par Value/
Units
Purchase
Date
Purchase
Yield
Cost Value
Book Value
Mkt
Price
Mkt
YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
AGENCY
3133EPME2 FEDERAL FARM CREDIT BANKS
FUNDING CORP 3.875 06/08/2028 650,000.00 06/07/2023
3.96%
647,426.00
648,360.08
99.70 3.97%
648,075.74
7,906.08
0.97%
(284.34)
AAA/AA
AA
3.19 2.93
3130AWN63 FEDERAL HOME LOAN BANKS 4.0
06/30/2028 1,000,000.00 07/13/2023
4.06%
997,340.00
998,259.92
100.19
3.94%
1,001,865.18
10,111.11
1.50%
3,605.26
AAA/AA
AA
3.25 2.99
3133EPSK2 FEDERAL FARM CREDIT BANKS
FUNDING CORP 4.25 08/07/2028 500,000.00 08/17/2023
4.49%
494,755.00
496,457.02
100.82
3.99%
504,085.66
3,187.50
0.76%
7,628.64
AAA/AA
AA
3.35 3.08
3133ERAK7 FEDERAL FARM CREDIT BANKS
FUNDING CORP 4.375 04/10/2029 1,000,000.00 04/19/2024
4.72%
985,040.00
987,876.96
101.55
3.95%
1,015,502.69
20,781.25
1.52%
27,625.73
AAA/AA
AA
4.03 3.59
3,124,561.00 100.63 3,169,529.27 4.76% 3.50
Total Agency 3,150,000.00 4.32% 3,130,953.98 3.96% 41,985.94 38,575.29 3.19
AGENCY CMBS
3137BVZ82 FHMS K-063 A2 3.43 01/25/2027 1,000,000.00 12/08/2022
4.22%
970,156.25
987,083.14
98.53 4.24%
985,296.20
2,858.33
1.48%
(1,786.94)
AAA/AA
AAA
1.82 1.60
3137F1G44 FHMS K-065 A2 3.243 04/25/2027 500,000.00 12/27/2022
4.33%
478,574.22
489,922.37
98.05 4.19%
490,264.00
1,351.25
0.74%
341.63
AAA/AA
AAA
2.07 1.88
3137F2LJ3 FHMS K-066 A2 3.117 06/25/2027 1,000,000.00 12/15/2022
4.06%
961,406.25
981,202.18
97.72 4.20%
977,239.30
2,597.50
1.47%
(3,962.88)
AAA/AA
AAA
2.24 1.97
3137FJZ93 FHMS K-084 A2 3.78 10/25/2028 650,000.00 01/14/2025
4.78%
627,326.17
628,566.28
98.33 4.25%
639,163.59
2,047.50
0.96%
10,597.31
AAA/AA
AA
3.57 3.22
3,037,462.89 98.16 3,091,963.09 4.64% 2.35
Total Agency CMBS 3,150,000.00 4.30% 3,086,773.97 4.22% 8,854.58 5,189.12 2.10 CASH
CCYUSD Receivable 3,028.29 --
0.00%
3,028.29
3,028.29
1.00 0.00%
3,028.29
0.00 0.00%
0.00 AAA/AAA
AAA
0.00 0.00
3,028.29 1.00 3,028.29 0.00% 0.00
Total Cash 3,028.29 0.00% 3,028.29 0.00% 0.00 0.00 0.00
CORPORATE
33 105
HOLDINGS REPORT
City of Rocklin | Account #11014 | As of March 31, 2025 Cusip Security Description Par Value/
Units
Purchase
Date
Purchase
Yield
Cost Value
Book Value
Mkt
Price
Mkt
YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
756109BE3 REALTY INCOME CORP 4.625
11/01/2025 500,000.00 --
4.72%
498,730.00
499,741.97
99.97 4.68%
499,838.60
9,635.42
0.75%
96.63 A/A
NA
0.59 0.56
14913R3B1 CATERPILLAR FINANCIAL SERVICES
CORP 4.8 01/06/2026 750,000.00 --
4.60%
754,040.00
751,041.07
100.29
4.40%
752,198.39
8,500.00
1.13%
1,157.31
A/A
A
0.77 0.74
63743HFH0
NATIONAL RURAL UTILITIES
COOPERATIVE FINANCE CORP 4.45
03/13/2026
250,000.00 02/07/2023
4.73%
248,000.00
249,386.52
100.03
4.42%
250,069.25
556.25
0.38%
682.73
A/A
A
0.95 0.92
438516BL9 HONEYWELL INTERNATIONAL INC
2.5 11/01/2026 650,000.00 12/13/2022
4.24%
609,862.50
633,599.43
97.24 4.32%
632,089.45
6,770.83
0.95%
(1,509.98)
A/A
A
1.59 1.51
26444HAC5 DUKE ENERGY FLORIDA LLC 3.2
01/15/2027 500,000.00 12/29/2022
4.60%
474,475.00
488,667.11
98.17 4.27%
490,851.54
3,377.78
0.74%
2,184.43
A/A
NA
1.79 1.71
74340XBN0 PROLOGIS LP 2.125 04/15/2027 500,000.00 12/27/2022
4.71%
450,040.00
476,294.49
95.66 4.37%
478,314.09
4,899.31
0.72%
2,019.60
A/A
NA
2.04 1.94
78016FZS6 ROYAL BANK OF CANADA 4.24
08/03/2027 250,000.00 12/16/2022
4.67%
245,507.50
247,725.79
99.71 4.37%
249,270.69
1,707.78
0.37%
1,544.90
A/A
AA
2.34 2.19
24422EWK1 JOHN DEERE CAPITAL CORP 4.15
09/15/2027 500,000.00 12/07/2022
4.43%
494,055.00
496,937.01
99.83 4.22%
499,172.18
922.22
0.75%
2,235.17
A/A
A
2.46 2.31
89115A2H4 TORONTO-DOMINION BANK 4.693
09/15/2027 250,000.00 12/16/2022
4.71%
249,847.50
249,920.93
100.65
4.41%
251,631.04
521.44
0.38%
1,710.11
A/A
AA
2.46 2.29
91324PDE9 UNITEDHEALTH GROUP INC 2.95
10/15/2027 750,000.00 --
4.34%
704,875.00
726,233.88
96.78 4.30%
725,827.76
10,202.08
1.09%
(406.13)
A/A
A
2.54 2.38
69353RFG8 PNC BANK NA (DELAWARE) 3.1
10/25/2027 650,000.00 01/07/2025
4.73%
622,583.00
624,813.99
96.89 4.39%
629,813.76
8,731.67
0.95%
4,999.77
A/A
A
2.57 2.40
037833DK3 APPLE INC 3.0 11/13/2027 500,000.00 12/16/2022
4.19%
473,720.00
485,956.58
97.35 4.08%
486,767.48
5,750.00
0.73%
810.90
AAA/AA
NA
2.62 2.46
69371RS31 PACCAR FINANCIAL CORP 4.6
01/10/2028 250,000.00 01/17/2023
4.29%
253,425.00
251,911.37
100.97
4.22%
252,422.18
2,587.50
0.38%
510.81
A/A
NA
2.78 2.56
89115A2M3 TORONTO-DOMINION BANK 5.156
01/10/2028 250,000.00 01/17/2023
4.78%
254,137.50
252,308.99
101.69
4.50%
254,237.46
2,900.25
0.38%
1,928.47
A/A
AA
2.78 2.54
89236TKQ7 TOYOTA MOTOR CREDIT CORP
4.625 01/12/2028 615,000.00 01/09/2023
4.64%
614,594.10
614,774.15
100.75
4.33%
619,633.57
6,241.82
0.93%
4,859.42
A/A
A
2.79 2.56
78016FZW7 ROYAL BANK OF CANADA 4.9
01/12/2028 245,000.00 01/09/2023
4.91%
244,870.15
244,929.65
101.17
4.45%
247,858.23
2,634.43
0.37%
2,928.58
A/A
AA
2.79 2.55
34 106
HOLDINGS REPORT
City of Rocklin | Account #11014 | As of March 31, 2025 Cusip Security Description Par Value/
Units
Purchase
Date
Purchase
Yield
Cost Value
Book Value
Mkt
Price
Mkt
YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
06051GGF0 BANK OF AMERICA CORP 3.824
01/20/2028 600,000.00 01/17/2023
5.11%
572,508.00
587,529.66
98.73 5.11%
592,398.61
4,525.07
0.89%
4,868.96
A/A
AA
2.81 1.71
61747YEK7 MORGAN STANLEY 2.475
01/21/2028 600,000.00 01/18/2023
4.97%
546,606.00
575,720.68
96.44 4.84%
578,618.66
2,887.50
0.87%
2,897.98
A/A
A
2.81 1.73
46625HRY8 JPMORGAN CHASE & CO 3.782
02/01/2028 565,000.00 01/30/2023
4.74%
541,219.15
551,507.69
98.66 5.02%
557,409.67
3,561.38
0.84%
5,901.98
A/A
AA
2.84 1.74
63743HFW7
NATIONAL RURAL UTILITIES
COOPERATIVE FINANCE CORP 4.75
02/07/2028
650,000.00 02/18/2025
4.66%
651,553.50
651,492.95
100.99
4.37%
656,435.03
4,631.25
0.99%
4,942.07
A/NA
A
2.86 2.55
931142FB4 WALMART INC 3.9 04/15/2028 750,000.00 --
3.97%
747,942.50
748,642.59
99.57 4.05%
746,805.98
13,487.50
1.12%
(1,836.62)
AA/AA
AA
3.04 2.79
89115A2U5 TORONTO-DOMINION BANK 5.523
07/17/2028 250,000.00 08/04/2023
5.33%
252,042.50
251,361.29
102.81
4.59%
257,036.91
2,838.21
0.39%
5,675.62
A/A
AA
3.30 2.96
78016HZS2 ROYAL BANK OF CANADA 5.2
08/01/2028 250,000.00 08/04/2023
5.34%
248,485.00
248,986.12
101.93
4.57%
254,828.13
2,166.67
0.38%
5,842.02
A/A
AA
3.34 3.01
74456QBX3 PUBLIC SERVICE ELECTRIC AND
GAS CO 3.65 09/01/2028 650,000.00 11/30/2023
4.92%
615,478.50
625,119.82
97.85 4.33%
635,994.42
1,977.08
0.96%
10,874.60
A/A
NA
3.42 3.16
89236TLL7 TOYOTA MOTOR CREDIT CORP
4.65 01/05/2029 500,000.00 01/12/2024
4.46%
504,095.00
503,102.27
100.51
4.50%
502,555.73
5,554.17
0.75%
(546.54)
A/A
A
3.77 3.38
24422EXH7 JOHN DEERE CAPITAL CORP 4.5
01/16/2029 600,000.00 01/12/2024
4.38%
603,108.00
602,359.08
100.47
4.36%
602,839.37
5,625.00
0.91%
480.29
A/A
A
3.80 3.42
532457CK2 ELI LILLY AND CO 4.5 02/09/2029 415,000.00 02/07/2024
4.51%
414,726.10
414,788.62
100.82
4.27%
418,411.45
2,697.50
0.63%
3,622.83
AA/A
NA
3.86 3.42
437076CW0 HOME DEPOT INC 4.9 04/15/2029 700,000.00 04/16/2024
5.18%
691,593.00
693,197.85
101.94
4.37%
713,573.44
15,816.11
1.07%
20,375.59
A/A
A
4.04 3.49
341081GT8 FLORIDA POWER & LIGHT CO 5.15
06/15/2029 700,000.00 08/22/2024
4.31%
724,549.00
721,350.10
102.76
4.42%
719,293.71
10,614.72
1.08%
(2,056.40)
AA/A
AA
4.21 3.57
713448FX1 PEPSICO INC 4.5 07/17/2029 710,000.00 --
4.53%
709,005.50
709,146.02
100.94
4.26%
716,661.32
6,567.50
1.08%
7,515.30
A/A
NA
4.30 3.77
171239AL0 CHUBB INA HOLDINGS LLC 4.65
08/15/2029 725,000.00 08/20/2024
4.27%
737,020.50
735,522.14
100.84
4.43%
731,110.40
4,307.71
1.10%
(4,411.74)
A/A
A
4.38 3.83
69371RT48 PACCAR FINANCIAL CORP 4.0
09/26/2029 350,000.00 09/23/2024
4.05%
349,279.00
349,352.84
98.41 4.39%
344,445.14
194.44
0.52%
(4,907.70)
A/A
NA
4.49 4.06
35 107
HOLDINGS REPORT
City of Rocklin | Account #11014 | As of March 31, 2025 Cusip Security Description Par Value/
Units
Purchase
Date
Purchase
Yield
Cost Value
Book Value
Mkt
Price
Mkt
YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
857449AE2 STATE STREET BANK AND TRUST
CO 4.782 11/23/2029 650,000.00 12/09/2024
4.56%
656,376.50
655,981.71
100.95
4.55%
656,157.68
10,879.05
0.99%
175.97
AA/AA
AA
4.65 4.06
532457CV8 ELI LILLY AND CO 4.75 02/12/2030 420,000.00 02/10/2025
4.76%
419,910.70
419,913.03
101.53
4.40%
426,433.83
2,715.42
0.64%
6,520.80
AA/A
NA
4.87 4.22
Total Corporate 17,495,000.00 4.59%
17,178,260.70
17,339,317.37
99.67 4.42%
17,431,005.12
176,985.06
26.18%
91,687.75
3.01 2.63
MONEY MARKET
FUND
31846V203 FIRST AMER:GVT OBLG Y 645,728.28 --
3.97%
645,728.28
645,728.28
1.00 3.97%
645,728.28
0.00 0.97%
0.00 AAA/AAA
AAA
0.00 0.00
Total Money Market
Fund 645,728.28 3.97%
645,728.28
645,728.28
1.00 3.97%
645,728.28
0.00 0.97%
0.00 0.00
0.00 MUNICIPAL BONDS
13063EGT7 CALIFORNIA STATE 4.5 08/01/2029 590,000.00 10/30/2024
4.37%
593,109.30
592,845.10
100.96
4.25%
595,669.31
4,425.00
0.89%
2,824.21
AA/AA
AA
4.34 3.88
Total Municipal
Bonds 590,000.00 4.37%
593,109.30
592,845.10
100.96
4.25%
595,669.31
4,425.00
0.89%
2,824.21
4.34 3.88
SUPRANATIONAL
4581X0EH7 INTER-AMERICAN DEVELOPMENT
BANK 4.0 01/12/2028 550,000.00 03/19/2024
4.51%
540,254.00
542,886.54
100.06
3.98%
550,327.14
4,827.78
0.83%
7,440.60
AAA/AAA
NA
2.79 2.59
459058KW2
INTERNATIONAL BANK FOR
RECONSTRUCTION AND
DEVELOPM 4.625 08/01/2028
700,000.00 01/18/2024
4.14%
713,846.00
710,202.32
101.97
3.99%
713,803.17
5,395.83
1.07%
3,600.85
AAA/AAA
NA
3.34 3.05
4581X0DC9 INTER-AMERICAN DEVELOPMENT
BANK 3.125 09/18/2028 700,000.00 01/18/2024
4.14%
670,110.00
677,753.83
97.24 3.99%
680,652.74
789.93
1.02%
2,898.91
AAA/AAA
NA
3.47 3.24
4581X0EN4 INTER-AMERICAN DEVELOPMENT
BANK 4.125 02/15/2029 500,000.00 02/16/2024
4.40%
493,885.00
495,245.01
100.42
4.01%
502,079.88
2,635.42
0.75%
6,834.87
AAA/AAA
NA
3.88 3.53
459058LN1
INTERNATIONAL BANK FOR
RECONSTRUCTION AND
DEVELOPM 3.875 10/16/2029
515,000.00 10/08/2024
4.25%
513,655.85
513,778.78
99.26 4.06%
511,177.98
9,146.61
0.77%
(2,600.80)
AAA/AAA
NA
4.54 4.05
36 108
HOLDINGS REPORT
City of Rocklin | Account #11014 | As of March 31, 2025 Cusip Security Description Par Value/
Units
Purchase
Date
Purchase
Yield
Cost Value
Book Value
Mkt
Price
Mkt
YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
459058LR2
INTERNATIONAL BANK FOR
RECONSTRUCTION AND
DEVELOPM 4.125 03/20/2030
670,000.00 --
4.21%
667,311.30
667,328.97
100.20
4.08%
671,370.65
844.48
1.01%
4,041.68
AAA/AAA
NA
4.97 4.45
Total Supranational 3,635,000.00 4.26%
3,599,062.15
3,607,195.45
99.87 4.01%
3,629,411.56
23,640.05
5.45%
22,216.11
3.82 3.48
US TREASURY
91282CEY3 UNITED STATES TREASURY 3.0
07/15/2025 1,250,000.00 12/08/2022
4.12%
1,215,527.34
1,246,185.85
99.62 4.29%
1,245,279.95
7,872.93
1.87%
(905.90)
AAA/AA
AA
0.29 0.29
91282CFE6 UNITED STATES TREASURY 3.125
08/15/2025 1,250,000.00 01/19/2023
3.88%
1,227,197.27
1,246,693.85
99.57 4.28%
1,244,599.61
4,855.84
1.87%
(2,094.24)
AAA/AA
AA
0.38 0.37
91282CFP1 UNITED STATES TREASURY 4.25
10/15/2025 1,250,000.00 12/07/2022
4.02%
1,257,519.53
1,251,421.64
100.02
4.21%
1,250,273.44
24,519.23
1.88%
(1,148.20)
AAA/AA
AA
0.54 0.52
91282CFW6 UNITED STATES TREASURY 4.5
11/15/2025 1,250,000.00 12/13/2022
4.00%
1,267,041.02
1,253,641.38
100.20
4.16%
1,252,490.24
21,287.98
1.88%
(1,151.14)
AAA/AA
AA
0.63 0.60
91282CGA3 UNITED STATES TREASURY 4.0
12/15/2025 1,250,000.00 12/13/2022
3.91%
1,253,271.48
1,250,770.11
99.93 4.10%
1,249,062.50
14,697.80
1.88%
(1,707.61)
AAA/AA
AA
0.71 0.68
91282CGE5 UNITED STATES TREASURY 3.875
01/15/2026 1,250,000.00 02/06/2023
4.09%
1,242,724.61
1,248,040.46
99.83 4.09%
1,247,919.93
10,169.20
1.87%
(120.53)
AAA/AA
AA
0.79 0.76
9128286X3 UNITED STATES TREASURY 2.125
05/31/2026 1,250,000.00 12/13/2022
3.87%
1,179,541.02
1,226,309.28
97.85 4.03%
1,223,095.70
8,902.82
1.84%
(3,213.58)
AAA/AA
AA
1.17 1.13
91282CHU8 UNITED STATES TREASURY 4.375
08/15/2026 1,500,000.00 01/14/2025
4.35%
1,500,468.75
1,500,407.01
100.52
3.98%
1,507,792.97
8,157.80
2.26%
7,385.96
AAA/AA
AA
1.38 1.32
912828U24 UNITED STATES TREASURY 2.0
11/15/2026 1,250,000.00 12/07/2022
3.81%
1,167,626.95
1,216,031.14
96.97 3.95%
1,212,110.00
9,461.33
1.82%
(3,921.14)
AAA/AA
AA
1.63 1.56
912828V98 UNITED STATES TREASURY 2.25
02/15/2027 1,250,000.00 02/06/2023
3.88%
1,174,853.52
1,214,958.93
97.00 3.92%
1,212,548.83
3,496.20
1.82%
(2,410.10)
AAA/AA
AA
1.88 1.81
91282CKE0 UNITED STATES TREASURY 4.25
03/15/2027 1,250,000.00 06/25/2024
4.51%
1,241,552.73
1,243,928.52
100.63
3.91%
1,257,861.33
2,454.14
1.89%
13,932.80
AAA/AA
AA
1.96 1.86
91282CEF4 UNITED STATES TREASURY 2.5
03/31/2027 1,200,000.00 01/12/2023
4.27%
1,145,109.38
1,173,982.27
97.34 3.90%
1,168,125.60
81.97 1.75%
(5,856.67)
AAA/AA
AA
2.00 1.92
91282CFB2 UNITED STATES TREASURY 2.75
07/31/2027 750,000.00 01/18/2024
4.09%
717,363.28
728,453.18
97.46 3.90%
730,986.33
3,418.51
1.10%
2,533.15
AAA/AA
AA
2.33 2.22
37 109
HOLDINGS REPORT
City of Rocklin | Account #11014 | As of March 31, 2025 Cusip Security Description Par Value/
Units
Purchase
Date
Purchase
Yield
Cost Value
Book Value
Mkt
Price
Mkt
YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
91282CLX7 UNITED STATES TREASURY 4.125
11/15/2027 1,000,000.00 02/18/2025
4.31%
995,117.19
995,317.59
100.57
3.89%
1,005,742.19
15,611.19
1.51%
10,424.60
AAA/AA
AA
2.63 2.43
91282CFZ9 UNITED STATES TREASURY 3.875
11/30/2027 1,250,000.00 12/07/2022
3.65%
1,262,695.31
1,256,794.57
99.96 3.89%
1,249,462.89
16,234.55
1.88%
(7,331.69)
AAA/AA
AA
2.67 2.48
91282CGC9 UNITED STATES TREASURY 3.875
12/31/2027 1,250,000.00 12/28/2022
3.96%
1,245,334.43
1,247,430.48
99.98 3.88%
1,249,707.03
12,176.28
1.88%
2,276.54
AAA/AA
AA
2.75 2.56
9128283W8 UNITED STATES TREASURY 2.75
02/15/2028 1,000,000.00 12/09/2024
4.10%
960,117.19
963,961.32
96.94 3.88%
969,375.00
3,418.51
1.46%
5,413.68
AAA/AA
AA
2.88 2.72
91282CBZ3 UNITED STATES TREASURY 1.25
04/30/2028 1,250,000.00 03/27/2025
4.02%
1,150,390.63
1,150,743.54
92.40 3.89%
1,154,980.48
6,560.77
1.73%
4,236.93
AAA/AA
AA
3.08 2.95
91282CHE4 UNITED STATES TREASURY 3.625
05/31/2028 1,250,000.00 --
4.09%
1,224,394.53
1,233,303.55
99.18 3.90%
1,239,746.10
15,187.16
1.86%
6,442.55
AAA/AA
AA
3.17 2.93
91282CHX2 UNITED STATES TREASURY 4.375
08/31/2028 1,750,000.00 09/08/2023
4.34%
1,752,392.58
1,751,644.24
101.46
3.91%
1,775,634.77
6,657.61
2.67%
23,990.53
AAA/AA
AA
3.42 3.14
91282CJF9 UNITED STATES TREASURY 4.875
10/31/2028 800,000.00 10/30/2023
4.83%
801,468.75
801,052.32
103.18
3.91%
825,468.75
16,375.69
1.24%
24,416.43
AAA/AA
AA
3.59 3.21
912810FF0 UNITED STATES TREASURY 5.25
11/15/2028 1,000,000.00 01/18/2024
4.00%
1,054,101.56
1,040,652.93
104.46
3.92%
1,044,570.31
19,868.78
1.57%
3,917.38
AAA/AA
AA
3.63 3.23
91282CJR3 UNITED STATES TREASURY 3.75
12/31/2028 1,250,000.00 01/17/2024
4.03%
1,234,619.14
1,238,351.70
99.41 3.92%
1,242,626.95
11,783.49
1.87%
4,275.25
AAA/AA
AA
3.75 3.43
91282CKD2 UNITED STATES TREASURY 4.25
02/28/2029 800,000.00 03/19/2024
4.31%
797,968.75
798,392.77
101.17
3.92%
809,375.00
2,956.52
1.22%
10,982.23
AAA/AA
AA
3.91 3.57
9128286T2 UNITED STATES TREASURY 2.375
05/15/2029 500,000.00 05/29/2024
4.66%
450,019.53
458,464.60
94.15 3.93%
470,742.19
4,494.13
0.71%
12,277.59
AAA/AA
AA
4.12 3.83
91282CKT7 UNITED STATES TREASURY 4.5
05/31/2029 1,250,000.00 06/25/2024
4.27%
1,262,841.80
1,260,851.32
102.17
3.93%
1,277,099.61
18,853.02
1.92%
16,248.29
AAA/AA
AA
4.17 3.72
91282CEV9 UNITED STATES TREASURY 3.25
06/30/2029 1,000,000.00 09/24/2024
3.51%
988,593.75
989,826.86
97.34 3.93%
973,438.00
8,169.89
1.46%
(16,388.86)
AAA/AA
AA
4.25 3.89
91282CLC3 UNITED STATES TREASURY 4.0
07/31/2029 600,000.00 07/30/2024
4.30%
598,429.69
598,639.52
100.26
3.93%
601,570.31
3,977.90
0.90%
2,930.79
AAA/AA
AA
4.33 3.92
912828YB0 UNITED STATES TREASURY 1.625
08/15/2029 1,000,000.00 09/24/2024
3.48%
917,421.88
926,119.18
90.91 3.91%
909,063.00
2,020.03
1.37%
(17,056.18)
AAA/AA
AA
4.38 4.14
91282CLN9 UNITED STATES TREASURY 3.5
09/30/2029 600,000.00 10/23/2024
4.06%
585,140.63
586,451.75
98.18 3.94%
589,101.56
57.38 0.88%
2,649.81
AAA/AA
AA
4.50 4.12
38 110
HOLDINGS REPORT
City of Rocklin | Account #11014 | As of March 31, 2025 Cusip Security Description Par Value/
Units
Purchase
Date
Purchase
Yield
Cost Value
Book Value
Mkt
Price
Mkt
YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
91282CLR0 UNITED STATES TREASURY 4.125
10/31/2029 550,000.00 11/19/2024
4.38%
547,121.09
547,331.51
100.73
3.95%
554,039.06
9,526.24
0.83%
6,707.55
AAA/AA
AA
4.59 4.07
912828YS3 UNITED STATES TREASURY 1.75
11/15/2029 1,250,000.00 01/06/2025
4.40%
1,106,494.14
1,113,293.06
90.93 3.92%
1,136,572.26
8,278.66
1.71%
23,279.20
AAA/AA
AA
4.63 4.33
91282CMA6 UNITED STATES TREASURY 4.125
11/30/2029 600,000.00 12/05/2024
4.11%
600,468.75
600,438.87
100.77
3.94%
604,640.63
8,295.33
0.91%
4,201.75
AAA/AA
AA
4.67 4.15
91282CMD0 UNITED STATES TREASURY 4.375
12/31/2029 1,500,000.00 12/30/2024
4.38%
1,499,531.25
1,499,554.61
101.82
3.95%
1,527,246.09
16,496.89
2.29%
27,691.48
AAA/AA
AA
4.75 4.22
91282CMG3 UNITED STATES TREASURY 4.25
01/31/2030 1,000,000.00 02/18/2025
4.38%
994,375.00
994,502.63
101.28
3.96%
1,012,813.00
7,044.20
1.52%
18,310.37
AAA/AA
AA
4.84 4.31
Total US Treasury 38,400,000.00 4.11%
37,618,834.45
37,853,942.57
99.12 3.98%
38,025,161.59
333,419.97
57.10%
171,219.02
2.69 2.48
Total Portfolio 67,068,756.57 4.27%
65,800,047.07
66,259,785.01
98.39 4.11%
66,591,496.51
589,310.60
100.00%
331,711.50
2.85 2.58
Total Market Value +
Accrued 67,180,807.11
39 111
HOLDINGS REPORT
City of Rocklin Liquidity | Account #11170 | As of March 31, 2025 Cusip Security Description Par Value/
Units
Purchase
Date
Purchase
Yield
Cost Value
Book Value
Mkt
Price
Mkt
YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
CASH
CCYUSD Receivable 907.17 --
0.00%
907.17
907.17
1.00 0.00%
907.17
0.00 0.02%
0.00 AAA/AAA
AAA
0.00 0.00
Total Cash 907.17 0.00%
907.17
907.17
1.00 0.00%
907.17
0.00 0.02%
0.00 0.00
0.00 MONEY MARKET
FUND
31846V203 FIRST AMER:GVT OBLG Y 270,420.48 --
3.97%
270,420.48
270,420.48
1.00 3.97%
270,420.48
0.00 5.06%
0.00 AAA/AAA
AAA
0.00 0.00
Total Money Market
Fund 270,420.48 3.97%
270,420.48
270,420.48
1.00 3.97%
270,420.48
0.00 5.06%
0.00 0.00
0.00 US TREASURY
912797LB1 UNITED STATES TREASURY
05/15/2025 5,100,000.00 11/15/2024
4.47%
4,991,127.04
5,073,087.58
99.48 4.32%
5,073,607.04
0.00 94.92%
519.46
A/AAA
AAA
0.12 0.12
Total US Treasury 5,100,000.00 4.47%
4,991,127.04
5,073,087.58
99.48 4.32%
5,073,607.04
0.00 94.92%
519.46
0.12 0.12
Total Portfolio 5,371,327.65 4.45%
5,262,454.69
5,344,415.23
94.48 4.30%
5,344,934.69
0.00 100.00%
519.46
0.12 0.11
Total Market Value +
Accrued 5,344,934.69
40 112
TRANSACTIONS
41 113
TRANSACTION LEDGER
City of Rocklin | Account #11014|01/01/2025 Through 03/31/2025| Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest
Pur/Sold Total Amount Gain/Loss
ACQUISITIONS
Purchase 01/07/2025 912828YS3 1,250,000.00 UNITED STATES TREASURY
1.75 11/15/2029 88.520 4.40% (1,106,494.14) (3,202.69) (1,109,696.83) 0.00 Purchase 01/08/2025 69353RFG8 650,000.00 PNC BANK NA (DELAWARE)
3.1 10/25/2027 95.782 4.73% (622,583.00) (4,085.97) (626,668.97) 0.00 Purchase 01/15/2025 91282CHU8 1,500,000.00 UNITED STATES TREASURY
4.375 08/15/2026 100.031 4.35% (1,500,468.75) (27,284.31) (1,527,753.06) 0.00 Purchase 01/17/2025 3137FJZ93 650,000.00 FHMS K-084 A2 3.78 10/25/2028 96.512 4.78% (627,326.17) (1,092.00) (628,418.17) 0.00 Purchase 02/12/2025 532457CV8 230,000.00 ELI LILLY AND CO 4.75 02/12/2030 99.943 4.76% (229,868.90) 0.00 (229,868.90) 0.00 Purchase 02/12/2025 532457CV8 190,000.00 ELI LILLY AND CO 4.75 02/12/2030 100.022 4.75% (190,041.80) 0.00 (190,041.80) 0.00 Purchase 02/19/2025 63743HFW7 650,000.00
NATIONAL RURAL UTILITIES
COOPERATIVE FINANCE
CORP 4.75 02/07/2028
100.239 4.66% (651,553.50) (1,029.17) (652,582.67) 0.00 Purchase 02/19/2025 91282CLX7 1,000,000.00 UNITED STATES TREASURY
4.125 11/15/2027 99.512 4.31% (995,117.19) (10,939.23) (1,006,056.42) 0.00 Purchase 02/19/2025 91282CMG3 1,000,000.00 UNITED STATES TREASURY
4.25 01/31/2030 99.438 4.38% (994,375.00) (2,230.66) (996,605.66) 0.00 Purchase 03/20/2025 459058LR2 405,000.00
INTERNATIONAL BANK
FOR RECONSTRUCTION
AND DEVELOPM 4.125
03/20/2030
99.643 4.20% (403,554.15) 0.00 (403,554.15) 0.00
Purchase 03/20/2025 459058LR2 265,000.00
INTERNATIONAL BANK
FOR RECONSTRUCTION
AND DEVELOPM 4.125
03/20/2030
99.531 4.23% (263,757.15) 0.00 (263,757.15) 0.00
Purchase 03/28/2025 91282CBZ3 1,250,000.00 UNITED STATES TREASURY
1.25 04/30/2028 92.031 4.02% (1,150,390.63) (6,388.12) (1,156,778.75) 0.00 Total Purchase 9,040,000.00 (8,735,530.38) (56,252.15) (8,791,782.53) 0.00 TOTAL
ACQUISITIONS 9,040,000.00 (8,735,530.38) (56,252.15) (8,791,782.53) 0.00
DISPOSITIONS
42 114
TRANSACTION LEDGER
City of Rocklin | Account #11014|01/01/2025 Through 03/31/2025| Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest
Pur/Sold Total Amount Gain/Loss
Sale 03/28/2025 91282CEU1 (1,250,000.00) UNITED STATES TREASURY
2.875 06/15/2025 99.687 4.02% 1,246,093.75 10,169.13 1,256,262.88 (964.52) Total Sale (1,250,000.00) 1,246,093.75 10,169.13 1,256,262.88 (964.52) TOTAL
DISPOSITIONS (1,250,000.00) 1,246,093.75 10,169.13 1,256,262.88 (964.52) 43 115
TRANSACTION LEDGER
City of Rocklin Liquidity | Account #11170|01/01/2025 Through 03/31/2025| Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest
Pur/Sold Total Amount Gain/Loss
DISPOSITIONS
Maturity 02/13/2025 912797MK0 (7,400,000.00) UNITED STATES TREASURY 02/13/2025 100.000 5.00% 7,400,000.00 0.00 7,400,000.00 0.00 Total Maturity (7,400,000.00) 7,400,000.00 0.00 7,400,000.00 0.00 TOTAL
DISPOSITIONS (7,400,000.00) 7,400,000.00 0.00 7,400,000.00 0.00 44 116
IMPORTANT DISCLOSURES
2025 Chandler Asset Management, Inc, An Independent Registered Investment Adviser.
Information contained herein is confidential. Prices are provided by ICE Data Services Inc (“IDS”), an independent pricing source. In the event IDS does not provide a price or if the price provided is not reflective of fair market value, Chandler will obtain pricing from an alternative approved third party pricing source in accordance with our written valuation policy and procedures. Our valuation procedures are also disclosed in Item 5 of our Form ADV Part 2A.
Performance results are presented gross-of-advisory fees and represent the client’s Total Return. The deduction of advisory fees lowers performance results. These results include the reinvestment of dividends and other earnings. Past performance may not be indicative of future results. Therefore, clients should not assume that future performance of any specific investment or investment strategy will be profitable or equal to past performance levels. All investment strategies have the potential for profit or loss. Economic factors, market conditions or changes in investment strategies, contributions or withdrawals may materially alter the performance and results of your portfolio.
Index returns assume reinvestment of all distributions. Historical performance results for investment indexes generally do not reflect the deduction of transaction and/or custodial charges or the deduction of an investment management fee, the incurrence of which would have the effect of decreasing historical performance results. It is not possible to invest directly in an index.
Source ICE Data Indices, LLC (“ICE”), used with permission. ICE permits use of the ICE indices and related data on an “as is” basis; ICE, its affiliates and their respective third party suppliers disclaim any and all warranties and representations, express and/or implied, including any warranties of merchantability or fitness for a particular purpose or use, including the indices, index data and any data included in, related to, or derived therefrom. Neither ICE data, its affiliates or their respective third party providers guarantee the quality, adequacy, accuracy, timeliness or completeness of the indices or the index data or any component thereof, and the indices and index data and all components thereof are provided on an “as is” basis and licensee’s use it at licensee’s own risk. ICE data, its affiliates and their respective third party do not sponsor, endorse, or recommend chandler asset management, or any of its products or services.
This report is provided for informational purposes only and should not be construed as a specific investment or legal advice. The information contained herein was obtained from sources believed to be reliable as of the date of publication, but may become outdated or superseded at any time without notice. Any opinions or views expressed are based on current market conditions and are subject to change. This report may contain forecasts and forward-looking statements which are inherently limited and should not be relied upon as indicator of future results. Past performance is not indicative of future results. This report is not intended to constitute an offer, solicitation, recommendation or advice regarding any securities or investment strategy and should not be regarded by recipients as a substitute for the exercise of their own judgment.
Fixed income investments are subject to interest, credit and market risk. Interest rate risk: the value of fixed income investments will decline as interest rates rise. Credit risk: the possibility that the borrower may not be able to repay interest and principal. Low rated bonds generally have to pay higher interest rates to attract investors willing to take on greater risk. Market risk: the bond market in general could decline due to economic conditions, especially during periods of rising interest rates.
Ratings information have been provided by Moody’s, S&P and Fitch through data feeds we believe to be reliable as of the date of this statement, however we cannot guarantee its accuracy.
Security level ratings for U.S. Agency issued mortgage-backed securities (“MBS”) reflect the issuer rating because the securities themselves are not rated. The issuing U.S. Agency guarantees the full and timely payment of both principal and interest and carries a AA+/Aaa/AAA by S&P, Moody’s and Fitch respectively. 45 117
BENCHMARK DISCLOSURES
Benchmark Disclosure
ICE BofA 3-Month US Treasury Bill Index The ICE BofA US 3-Month Treasury Bill Index is comprised of a single issue purchased at the beginning of the month and held for a full month. At the end of the month that issue is sold and rolled into a newly selected issue. The issue selected at each month- end rebalancing is the outstandingTreasury Bill that matures closest to, but not beyond, three months from the rebalancing date.
ICE BofA 1-5 Yr US Treasury & Agency Index The ICE BofA 1-5 Year US Treasury & Agency Index tracks the performance of US dollar denominated US Treasury and nonsubordinated US agency debt issued in the US domestic market. Qualifying securities must have an investment grade rating (based on an average of Moody’s, S&P and Fitch). Qualifying securities must have at least one year remaining term to final maturity and less than five years remaining term to final maturity, at least 18 months to maturity at time of issuance, a fixed coupon schedule, and a minimum amount outstanding of $1 billion for sovereigns and $250 million for agencies. 46 118
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131
132
City Council
Staff Report
Subject:
Various Personnel Updates
Date:
June 10, 2025
Submitted By:
Elise Hardy, Management Analyst
Tameka Usher, Administrative Services Director
Department:
Administrative Services - Human Resources
Recommendation:
Adopt a Resolution of the City Council of the City of Rocklin to (A) Delete the Human Resources Technician I/II Classifications; (B) Approve Classifications and Allocations of One Human Resources Technician and One Senior Human Resources Technician; (C) Approve the Classification of Human Resources Assistant; and (D) Adopt a Revised Confidential Salary Schedule Effective June 14, 2025.
Background:
Following an internal promotion, the Human Resources Division currently has one (1) vacant Human Resources Technician I/II position. Despite ongoing recruitment efforts, the position remains unfilled. This challenge prompted staff to take a broader look at the division’s staffing structure to identify opportunities to enhance service delivery and support long-term succession planning. As a result, staff recommends classification and compensation adjustments that realign specific duties and responsibilities and establish a framework for career growth and internal talent development.
The recommendations are as follows:
Delete 1.0 encumbered FTE Human Resource Technician I/II and add 1.0 FTE Human Resources Technician, re-titling the encumbered position to a Human Resources Technician.
The Human Resources Technician is a journey level classification that will function similar to the Human Resources Technician II level.
Delete 1.0 vacant FTE Human Resource Technician I/II and add 1.0 FTE Senior Human Resources Technician
The Senior Human Resources Technician is an advanced-journey classification developed to recognize advanced technical expertise in performing duties and responsibilities in areas such as leave management, risk management, and assisting with the City’s safety program
.
Item Number C6.
133
Staff recommends placing the Human Resources Technician at Range 20 ($63,241-$86,191) of the Confidential Salary Schedule, which is the current range for the Human Resources Technician II.
Staff recommends placing the Senior Human Resources Technician at Range 23 ($68,104- $92,819) of the Confidential Salary Schedule.
In addition, staff recommends adopting a classification and salary range for a Human Resources Assistant that is defined as a journey-level clerical position support Human Resources functions. Staff recommends placing the Human Resources Assistant at Range 14 ($54,533-$74,322) of the Confidential Salary Schedule.
Title 2 of the California Code of Regulations, section 570.5 requires the City's salary schedules to be approved and adopted by the City Council at a public meeting.
In accordance with the City of Rocklin Employee/Employer Resolution, staff further recommends that the classification of Human Resources Assistant, Human Resources Technician, and Senior Human Resources Technician be placed in the Confidential employees’ unit since the positions will have knowledge of, and regular access to, decisions affecting employer-employee relations.
Fiscal Impact:
There is no fiscal impact associated with creating the Human Resources Assistant and Senior Human Resources Technician classification or retitling the Human Resources Technician I/II to Human Resources Technician and Senior Human Resources Technician.
ATTACHMENTS:
1. Resolution
2. Confidential Salary Schedule
134
June 10, 2025 Page 1 of 2 Resolution No. 2025-
RESOLUTION NO. 2025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN TO (A) DELETE THE HUMAN RESOURCES TECHNICAN I/II
CLASSIFICATIONS; (B) APPROVE CLASSIFICATIONS AND ALLOCATIONS
OF ONE HUMAN RESOURCES TECHNICIAN AND ONE SENIOR HUMAN
RESOURCES TECHNICIAN; (C) APPROVE THE CLASSIFICATION OF HUMAN RESOURCES ASSISTANT; AND (D) ADOPT A REVISED
CONFIDENTIAL SALARY SCHEDULE EFFECTIVE JUNE 14, 2025
WHEREAS, to support long-term succession planning, realign specific duties and responsibilities, and create a structured framework for career growth and the development of internal talent, it is recommended that the confidential job classifications of Human Resourc es Assistant, Human Resources Technician, and Senior Human Resources Technician be established; and
WHEREAS, the Administrative Services Department has conducted a review of the workload in the Human Resources Division (HR) and recommends deleting two, 1.0 full-time equivalent (FTE) Human Resources Technician I/II positions and replacing each of those deleted positions with one 1.0 FTE Human Resources Technician (re -titling the encumbered Human Resources Technician II) and 1.0 FTE Senior Human Resources Technician, and separately, approving the Human Resources Assistant; and
WHEREAS, HR recommends changes to the Salary Schedule for positions designated as Confidential (Confidential Salary Schedule) as follows: the Human Resources Assistant classification be placed on the Confidential Salary Schedule at Salary Range 1 4 ($54,533 - $74,322); the Human Resources Technician be placed at Salary Range 20 ($63,241 - $86,191); and the Senior Human Resources Technician be placed on the Confidential Salary Schedule at Salary Range 23 ($68,104 – $92,819).
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Rocklin as follows:
Section 1. The Recitals set forth herein are incorporated by reference and the recommendations are hereby accepted and approved. Accordingly, effective June 14, 2025, the City Council approves deleting the two 1.0 FTE Human Resources Technician I/II positions; adopting allocations of one 1.0 FTE Human Resources Technician (renaming and replacing the encumbered classification of Human Resources Technician II) and one 1.0 FTE Senior Human Resources Technician in the Human Resources Division; and further approves the Human Resources Assistant classification.
Section 2. Effective June 14, 2025, the City Council approve s and adopts the revised and updated Confidential Salary Schedule, which is revised to reflect the addition of salary schedules for the Human Resources Assistant, Human Resources Technician, and Senior Human Resources Technician confidential classifications.
135
June 10, 2025 Page 2 of 2 Resolution No. 2025-
PASSED AND ADOPTED this 10th day of June, 2025, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
Jill Gayaldo, Mayor
ATTEST:
___________________________
Avinta Singh, City Clerk
136
Classification Range 1 2 3 4 5 6 7 8 9 10
Administrative Office Clerk 6 44,758$ 46,324$ 47,945$ 49,623$ 51,360$ 53,158$ 55,018$ 56,944$ 58,937$ 61,000$ Communications Specialist 8 47,023 48,669 50,373 52,136 53,960 55,849 57,804 59,827 61,921 64,088 Administrative Office Assistant 11 50,639 52,411 54,246 56,144 58,109 60,143 62,248 64,427 66,682 69,016 Human Resources Assistant 14 54,533 56,441 58,417 60,461 62,578 64,768 67,035 69,381 71,809 74,322 Payroll Technician I 17 58,726 60,781 62,909 65,110 67,389 69,748 72,189 74,716 77,331 80,037 Departmental Administrative Specialist 20 63,241 65,455 67,746 70,117 72,571 75,111 77,740 80,461 83,277 86,191 Deputy City Clerk
Human Resources Technician
Legal Secretary
Payroll Technician II
Senior Human Resources Technician 23 68,104 70,488 72,955 75,508 78,151 80,886 83,717 86,647 89,680 92,819 Executive Assistant 24 69,806 72,250 74,778 77,396 80,105 82,908 85,810 88,813 91,922 95,139 Executive Assistant to the City Manager
Paralegal
Information Technology Analyst I 30 80,954 83,788 86,720 89,755 92,897 96,148 99,513 102,996 106,601 110,332 Information Technology Analyst II 34 89,358 92,486 95,723 99,073 102,541 106,130 109,844 113,689 117,668 121,786 Effective June 14, 2025
(Annual Salary)
CONFIDENTIAL SALARY SCHEDULE
CITY OF ROCKLIN
137
City Council
Staff Report
Subject:
At-Grade Railroad Roadway and Pedestrian Improvements Project Contract - First Amendment
Date:
June 10, 2025
Submitted By:
Kristen Van Groningen, Associate Civil Engineer
David Mohlenbrok, Community Development Director
Department:
Community Development
Recommendation:
Adopt a Resolution of the City Council of the City of Rocklin Approving and Authorizing the City Manager to Execute the First Amendment to the Kimley-Horn and Associates, Inc.
Contract for Professional Engineering Services for the At-Grade Railroad Roadway and Pedestrian Improvements Project.
Background:
On June 25, 2024, the City Council approved a contract with Kimley-Horn and Associates, Inc. (KHA) for professional engineering services for the At-Grade Railroad Roadway and Pedestrian Improvements Project (Resolution No. 2024-159).
KHA was directed to perform preliminary design work on four locations where there is currently no pedestrian connectivity across the railroad tracks. The four locations are as follows:
1) Farron Street, 2) Del Mar Avenue, 3) Midas Avenue, and 4) Dominguez Road. As indicated in the project staff report when the City Council approved the original KHA contract, staff anticipated designing improvements for the Farron Street crossing first, and, provided there was sufficient funding remaining, the Del Mar Avenue crossing would also be included in the design phase. The City has now obtained federal funding to move forward with improvements to Farron Street and one other crossing, therefore the Del Mar Avenue crossing has been included in the project.
The completion of a Preliminary Environmental Study (PES) form is a federal funding requirement to help ensure National Environmental Protection Act (NEPA) and California Environmental Quality Act (CEQA) compliance. When the City entered into the original contract with KHA for services related to this project it was not yet determined which additional environmental studies and assessments would be required by Caltrans.
Item Number C7.
138
Upon review of the PES form prepared for this project, Caltrans has determined the following additional studies and assessments are needed:
Biological Resources Study
Cultural Resources Studies
Phase I Initial Site Assessment
Phase II Initial Site Assessment
Environmental Meetings and Coordination
Staff recommends approval of an amendment to the existing KHA contract in order to allow KHA to perform Caltrans required additional environmental studies and assessments.
Fiscal Impact:
The Original contract had a not to exceed amount of $561,865.11. The proposed contract amendment will increase the authorized contract amount by $44,882.95, for a total not to exceed amount of $606,748.06. Sufficient funds for this project (No. 50159) are available to support the recommended contract increase.
ATTACHMENTS:
1. Resolution
2. Resolution Exhibit A - First Amendment
3. Resolution Exhibit A - Attachment No. 1 - Scope of Work
4. Agreement with Kimley-Horn and Associates, Inc.
139
June 10, 2025 Page 1 of 2 Resolution No. 2025-
RESOLUTION NO. 2025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN
APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE
THE FIRST AMENDMENT TO THE KIMLEY-HORN AND ASSOCIATES,
INC. CONTRACT FOR PROFESSIONAL ENGINEERING SERVICES
FOR THE AT-GRADE RAILROAD ROADWAY AND
PEDESTRIAN IMPROVEMENTS PROJECT
WHEREAS, the At-Grade Railroad Roadway and Pedestrian Improvements Project consists of providing safe, accessible paths of travel for pedestrians across multiple at-grade railroad crossings; and
WHEREAS, on June 24, 2024, the City Council adopted Resolution No. 2024- 159 approving a contract with Kimley -Horn Associates, Inc . for professional engineering services; and
WHEREAS, City and Consultant desire to amend the Agreement to include additional environmental services in response to comments received from Caltrans on the Preliminary Environmental Study form, and to increase the not to exceed amount by $44,882.95 accordingly, making the new not to exceed amount $606,748.06; and
WHEREAS, the budget authorized for the At -Grade Railroad Roadway and Pedestrian Improvements Project has sufficient funds to support the total contract cost, including the amendment.
NOW, THEREFORE, the City Council of the City of Rocklin does resolve as follows:
Section 1. The City Council approves and authorizes the City Manage r to execute the first amendment to the Kimley -Horn and Associates, Inc. contract for professional engineering services in a form attached hereto as Exhibit A and by this reference incorporated herein.
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June 10, 2025 Page 2 of 2 Resolution No. 2025-
PASSED AND ADOPTED this 10th day of June, 2025, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
_________________________
Jill Gayaldo, Mayor
ATTEST:
____________________________
Avinta Singh, City Clerk
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KIMLEY-HORN AND ASSOCIATES, INC. FIRST AMENDMENT
FIRST AMENDMENT TO THE AGREEMENT BETWEEN
THE CITY OF ROCKLIN AND KIMLEY-HORN AND ASSOCIATES, INC. FOR
PROFESSIONAL ENGINEERING SERVICES FOR THE AT-GRADE RAILROAD
ROADWAY AND PEDESTRIAN IMPROVEMENTS PROJECT
This First Amendment is entered into between the City of Rocklin (“City”) and Kimley- Horn and Associates, Inc. (“Consultant”).
R E C I T A L S
WHEREAS, City and Consultant have previously entered into an agreement on August 9, 2024, to provide for Professional Engineering Services (“Original Agreement”) which was approved by the City Council of the City of Rocklin by Reso. No. 2024-159; and
WHEREAS, the Original Agreement had a not to exceed amount of $561,865.11;
WHEREAS, C ity and Consultant desire to amend the Agreement to include additional environmental services in response to comments received from Caltrans on the Preliminary Environmental Study form, and to increase the not to exceed amount by $44,882.95 accordingly , making the new not to exceed amount $606,748.06; and
WHEREAS, the Original Agreement and the First Amendment are collectively referred to as the “Agreement.”
NOW, THEREFORE, the Original Agreement is amended as follows:
I. ARTICLE V ALLOWABLE COSTS AND PAYMENTS
Section I. is amended to read “The total amount payable by LOCAL AGENCY, including the fixed fee, shall not exceed $606,748.06”.
II. SCOPE OF WORK
The Scope of Work of the Original Agreement shall be amended to add the additional tasks and services in Attachment No. 1, attached hereto and incorporated herein by this reference.
III. REAFFIRMATION
In all other respects, the Agreement, as amended, and any attachments, remains in full force and effect.
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KIMLEY-HORN AND ASSOCIATES, INC. FIRST AMENDMENT
IV. ENTIRE AGREEMENT
The Agreement, as amended, and any attachments, constitute the entire understanding between City and Kimley-Horn and Associates, Inc.
V. EFFECTIVE DATE
Unless otherwise provided, this First Amendment shall be deemed effective as of the last date it is signed by both Parties.
SIGNATURE PAGE FOLLOWS
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KIMLEY-HORN AND ASSOCIATES, INC. FIRST AMENDMENT
IN WITNESS WHEREOF , the Parties hereto have executed this First Amendment to the Agreement. By their signatures below, each signatory represents that they have the authority to execute this First Amendment and to bind the Party on whose behalf their execution is made.
CITY OF ROCKLIN
Date: _____
Aly Zimmermann, City Manager
Approved as to form:
MATTHEW McOMBER
City Attorney
By: __________________________
Crystal Hodgson, Assistant City Attorney
ATTEST:
City Clerk
By: __________________________
Avinta Singh, City Clerk
KIMLEY-HORN AND ASSOCIATES, INC.
Date: ________________________ By: ______________________________
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EXHIBIT A – ATTACHMENT NO. 1
Consultant will perform the following additional services in response to comments received from Caltrans on the Preliminary Environmental Study form:
Task 1. Biological Resources Study (Farron Street and Del Mar Avenue)
As a subconsultant to Kimley-Horn, Bargas Environmental Consulting (“Bargas”) will prepare the following scope of work:
Literature Review
Prior to conducting field work, Bargas will complete a comprehensive review of pertinent databases and literature to preliminarily identify sensitive biological resources (e.g., vegetation, special-status species, and jurisdictional aquatic resources) that could occur at the Project sites.
Database review will include but is not limited to Natural Resources Conservation Service soil survey data; California Department of Fish and Wildlife’s California Natural Diversity Database; United States Fish and Wildlife Service (“USFWS”) Information for Planning and Consultation; USFWS National Wetlands Inventory; and USFWS Online C ritical Habitat Mapper. Historic and current aerial imagery available to Bargas will be evaluated during this initial review. The desktop analysis aims to identify sensitive biological resources on or immediately adjacent to the Project and plan for a site reconnaissance-level survey, which is discussed below.
On-Site Reconnaissance
A Bargas biologist will conduct a single on-site survey of the Project site (i.e., proposed crossing sites and up to a surrounding 100 -feet) and to assess the following: exist ing vegetation communities, suitable habitat that may support special-status species; aquatic resources that may be under the jurisdiction of federal or state agencies; and the potential for other sensitive biological resources, such as nesting birds that could occur within or adjacent to the Project site. During the survey, plants and animal species observed or detected on-site will be recorded.
Results of the survey will be presented in the Biological Resources Technical Memorandum, described below.
Biological Resources Technical Memorandum
Based on the results of the desktop literature review and field survey results, a Bargas biologist will prepare a Biological Resources Technical Memorandum (“memo”) for the Project.
Graphic(s) of the sites will be prepared and included in the memo to reflect biological resources, or lack thereof. The memo will evaluate and disclose the existing conditions within the site, discuss potential impacts to sensitive biological resources and special -status species, and identif y the potential need for resource agency permits to implement the proposed Project. If applicable, the memo will also include a list of possible avoidance and minimization measures as well as potential mitigation recommendations.
Task 2. Cultural Resource s Studies and Technical Reports (Farron Street and Del Mar Avenue)
Preparation of Area of Potential Effects Map
Bargas will prepare an Area of Potential Effects (“APE”) map delineating the boundaries of the areas of direct and indirect effects. The draft APE map will be submitted to Caltrans and Kimley- Horn for review. Upon receiving comments, Bargas will prepare a revised draft APE map for a 145
final review. Should additional comments be received, Bargas will address and submit a final APE map to Caltrans.
Records Search and Literature Review
A cultural records search will be requested from the North Central Information Center (“NCIC”) at California State University Sacramento. The NCIC is part of the California Historical Resources Information System (“CHRIS”) and serves as the official repository for cultural resources records for Placer County. The records search will identify known cultural resources and previous investigations situated within a 1 -mile search radius around the APE. In addition, the Built Environment Resources Directory will be reviewed to identify properties listed on or determined eligible for listing on the National Register of Historic Places (“NRHP”) and the California Register of Historical Resources (“CRHR”). Historic -age maps and photographs will be reviewed to determine if there are historic -age (i.e., 50 years old or older) structures or features within the APE.
Sacred Lands File Search and Tribal Outreach
Bargas will request a search of the Sacred Lands File (“SLF”) from the Native American Heritage Commission (“NAHC”). Upon receipt of the SLF search results, Bargas will conduct outreach to the tribal groups and representatives identified by the NAHC as having cultural affiliation to the geographic location of the APE, in coordination with the City and the Caltrans Archaeologist.
Outreach will be conducted to further identify the potential cultural sensitivity of the APE and vicinity. Outreach letters will be prepared and include a detailed project description, APE map, and request for information on known sensitive resources within or near the APE. Any responses received will be forwarded to the City and the Caltrans Archaeologist. Bargas will document all correspondence with the NAHC and local tribal groups and representatives in a correspondence log.
Archaeological Field Survey
Bargas will conduct an intensive -level pedestrian survey of the APE. The purpose of the pedestrian survey is to identify any as-yet undocumented cultural resources that may exist within the APE. During the pedestrian survey, a qualified archaeologist will carefully inspect the ground surface for evidence of archaeological artifacts and features, as well as document existing sediment types. The pedestrian survey will be conducted in 15-meter transects and will cover all accessible and undeveloped portions of the APE. Cultural resources are not anticipated to be encountered during the pedestrian survey.
Historic Property Survey Report and Archaeological Survey Report Bargas will prepare a Historic Prope rty Survey Report (“HPSR”) and an Archaeological Survey Report (“ASR”) in accordance with Caltrans’ Standard Environmental Reference (“SER”) Volume 2: Cultural Resources. The HPSR will include both the APE map and ASR as attachments. The HPSR will include a summary overview of the findings of the background research and pedestrian survey.
The ASR will provide a summary of the methods and results of the SLF search and Native American outreach, the CHRIS records search, and the pedestrian survey. The ASR wi ll also provide recommendations for further work, as appropriate. The ASR will include a buried site sensitivity analysis to assess the potential of the APE to contain buried archaeological materials.
The assessment will be based on a review of known resources within 1 mile, the mapped geologic sediments and topography within the APE, and proximity to precontact and historic - period sources of freshwater. The ASR will describe all cultural resources identified within the APE. The Native American corresponde nce log and associated documentation will be included as an 146
attachment to the ASR.
Findings of Effect Report
Bargas will prepare a Findings of Effect (“FOE”) Report in accordance with Caltrans’ SER Volume 2: Cultural Resources. The FOE Report will describe any historic properties (i.e., resources listed in or eligible for listing in the NRHP) identified within the APE, as documented in the HPSR and ASR, and include an assessment of effects to those resources from the proposed Project.
Appropriate and feasible measures to avoid or mitigate adverse effects to historic properties will be identified. The FOE report will be appended to the HPSR.
Task 3: Phase I Initial Site Assessment (“ISA”)
As a subconsultant to Kimley-Horn, Blackburn Consulting will prepare the following scope of work:
Blackburn will assess whether potential sources or indications of hazardous materials conditions are present at or adjacent to the Project. We will complete the ISA in accordance with ASTM E1527‐21 “Standard Practice for Environmental Site Assessment: Phase I Environmental Site Assessment Process” requirements.
Records and Published Literature Review, Site Reconnaissance, and Owner Interview Discuss project and coordinate work with the project team. Review published literature regarding area geology and groundwater conditions. Review property information (i.e., title report, chain of title, etc.) as available. Conduct interviews with available people knowledgeable about the history of the sites to determine potential environmental liabilities.
Conduct a site reconnaissance to observe current land use and indications of potential contamination by hazardous materials at or adjacent to the Sites. This will include documentation of areas showing evidence of surface staining; storage, dumping; handling and mixing areas for hazardous materials (such as pesticides and fuel products), and apparent locations of fuel tanks and wells.
Complete an initial review of on ‐line regulatory databases such as the State Water Resources Control Board GeoTracker site and/or the Department of Toxic Substances Control (DTSC) EnviroStor site, to determine if known impacts and/or previous environmental work exists for the Sites.
Historical Research and Evaluation
Review historical aerial photogra phic and topographic map coverage of the Sites for indications of sources for potential contamination.
Review a commercial database including federal, state, and county records for indications of the use, misuse, or storage of hazardous and/or potentially hazardous materials on or near the Sites.
Based on historical research, attempt to identify past and present operations conducted on or adjacent to Site to assess the potential for hazardous materials impacts.
Report Preparation
Prepare one draft and one final ISA report. The report will include:
General site description.
General geology, groundwater, and surface/subsurface conditions. Findings of our published literature reviews, owner interviews, site reconnaissance, historical evaluations, and regulatory records reviews. 147
Location and general extent of known or suspected contamination on or adjacent to the Site.
Recommendations for further investigation and analysis, if necessary. Limitations.
Vicinity and Site Map.
Appendices.
Task 4: PHASE II INITIAL SITE ASSESSMENT (PHASE II)
As a subconsultant to Kimley-Horn, Blackburn Consulting (“Blackburn”) will prepare the following scope of work upon request of Caltrans:
The purpose of the Phase II is to determine whether potential hazardous materials are present at the acquisition parcel at concentrations that require construction mitigation recommendations and/or soil management. We will perform the Phase II in general accordance with ASTM E1903‐ 19 “Standard Practice for Environmental Site Assessment: Phase II Environmental Site Assessment Process”.
This scope of work was prepared based on reviews of the project area, current site development, aerial photographs, and the GeoTracker database. The scope may change depending on the findings of the ISA. Blackburn identified:
Union Pacific Railroad (“UPRR”) railroad crossings at Farron Street and Delmar Avenue.
Soil near the railroad tracks may be impacted by former railroad operations. Potential contaminants commonly include petroleum hydrocarbons, heavy me tals, and pesticides/herbicides.
Recommendation: Assessment of shallow soil within the City of Rocklin (City) right‐of‐ way adjacent to Farron Street and Delmar Avenue within the Project limits.
5476 Pacific Street.
The site is currently SpeeDee Oil Cha nge and is located at the corner of Farron Street and Pacific Street by the Farron Street crossing. GeoTracker records identified the site as the Bobby Hunt property and document two underground storage tanks (USTs) [one 500‐ gallon leaded gasoline and one 1,000‐gallon diesel], were removed from the site in January 1989. The USTs were removed, and confirmation soil samples were collected.
Total petroleum hydrocarbons as gasoline were reported at 6,400 milligrams per kilogram in a sample identified as “Sample 1, Tank #1, 9’ Center North”. The report did not specify if the 9’ measurement was a distance or depth below ground surface. A case closure letter was issued in February 1989. A second phase of work was completed in February 1991 to evaluate a stockpile and surface staining.
Recommendation: No further investigation. If Project plans change, however, and ROW acquisition will occur at this site, we recommend soil and groundwater testing within the acquisition area. Blackburn will advise if the ISA findings indicate additional investigation is warranted. Blackburn will provide a scope and fee any additional work.
To complete the Phase II, Blackburn will complete the following tasks.
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Project Coordination, Document Review, Site Visit, and USA Notification Blackburn will:
Review project plans with the Project team.
Prepare a limited health and safety plan for site investigation. Obtain applicable City and/or County permits. This scope assumes all permits to enter (PTE) will be provided to Blackburn.
Obtain a City Encroachment permit. This scope assumes the City will waive permit fees. Visit the site to mark boring locations for Underground Services Alert (USA) notification. Retain an underground utility search company to conduct a ground penetrating radar (GPR) survey.
Soil Sampling
Blackburn’s engineer or geologist will complete the following tasks at each UPRR railroad crossing Site:
Sample up to 4 locations near each railroad crossing (8 locations total). The boring locations are currently proposed outside of the UPRR ROW but within Project limits at each street crossing. If UPRR grants access and permits sampling within their ROW, we will locate the borings at the nearest location to the tracks that UPRR will allow. Use a Photoionization Detector (PID) to monitor boreholes during subsurface exploration. Collect two discrete samples in each boring, one each from 0 to 6 inches and 3 to 3.5 feet below ground surface, or until practical refusal at each sample location with hand auger equipment.
Place the samples in labeled glass jars, place the jars in a cooled ice chest, and deliver them to a California ‐certified analytical laboratory under continuous chain ‐of‐custody documentation.
Clean sampling equipment with an Alconox wash solution and a distilled water rin se between each sample location.
Discharge wash and rinse water to the ground surface. Backfill hand auger borings with cuttings.
Laboratory Testing
The analytical lab will test up to eight soil samples from the UPRR hand auger borings for:
TPH gasoline/diesel/motor oil by EPA Method 8015M.
Title 22 Metals by EPA method 6010B/7000.
Chlorinated Herbicides by EPA Method 8151.
Laboratory quality assurance will consist of method blanks and spiked samples.
Phase II Report
We will review the test results, perform statistical analysis of the results, and prepare a Phase II Report (one draft and one final) containing the following:
Site description.
Subsurface conditions.
Analytical laboratory test results.
Site plan showing approximate boring locations.
Boring logs.
Soil sampling procedure.
Conclusions and recommendations.
Report limitations.
Vicinity map and site map with sampling locations.
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Task 5: Environmental Coordination
This task includes up to 20 hours of meeting and coordination time for the proce ssing of the biological and cultural reports through Caltrans.
Consultant and Client agree to the following general schedule in connection with the services set forth above:
Consultant will perform the Scope of Services within a mutually agreed upon sche dule between Consultant and Client, in accordance with the overall project schedule.
For the services set forth above, Client shall pay Consultant the following compensation:
Task 1: Biological Resources Studies $4,500
Task 2: Cultural Resources Studies $16,700
Task 3 Phase I Initial Site Assessment (ISA) $13,220 Task 4: Phase II Initial Site Assessment (Phase II) $22,494 Task 5: Environmental Meetings and Coordination $5,560 Subtotal $62,474
Less Previously Approved Bargas Scope -$17,591.05 Total Additional Fee $44,882.95
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City Council
Staff Report
Subject:
National Fire Protection Agency 1582 Firefighter Physicals Date:
June 10, 2025
Submitted By:
Shawn Watkins, Deputy Fire Chief
Reginald Williams, Fire Chief
Department:
Fire
Recommendation:
Adopt a Resolution of the City Council of the City of Rocklin Authorizing the City Manager to Execute a Retroactive Contract for Services with 1582 Medical Corporation.
Background:
The National Fire Protection Association (NFPA) is the leading global organization focused on fire prevention, wildfire preparedness, electrical safety, hazardous materials management, community risk reduction, and public safety. Its mission is to save lives and reduce losses through the dissemination of information, knowledge, and commitment.
NFPA standards stipulate that firefighters must undergo a comprehensive medical examination to minimize the risk of preventable line-of-duty deaths. This standard, known as "1582," details the Comprehensive Occupational Medical Program for Fire Departments. The Rocklin Fire Department ensures that all fire personnel receive NFPA 1582 physicals annually through qualified professional companies.
For this fiscal year, the Fire Department used the services of 1582 Medical Corporation to provide NFPA 1582 physicals. These services took place from May 13, 2025, to May 18, 2025, for eligible Fire Department personnel. The resolution (Attachment 1) authorizes the contract for services with 1582 Medical Corporation, effective May 12, 2025, for the necessary services provided.
Fiscal Impact:
The total amount of the contract is not-to-exceed $40,000. There is no additional fiscal impact as sufficient funds are available in the adopted Fiscal Year 2024/25 Operating Budget with the General Fund (Fund 100).
Item Number C8.
ATTACHMENTS:
1. Resolution
2. Resolution Exhibit A - Contract
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June 10, 2025 Page 1 of 1 Resolution No. 2025-
RESOLUTION NO. 2025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN
AUTHORIZING THE CITY MANAGER TO EXECUTE A
RETROACTIVE CONTRACT FOR SERVICES WITH
1582 MEDICAL CORPORATION
WHEREAS, NFPA standards stipulate that firefighters, including new hires and current personnel, must undergo a comprehensive medical examination to minimize the risk of preventable line-of-duty deaths; and
WHEREAS, the Rocklin Fire Department provides access to NFPA 1582 firefighter physicals for fire personnel annually; and
WHEREAS, beginning on May 13, 2025 and concluding on May 18, 2025 eligible Fire Department personnel received NFPA 1582 firefighter physicals performed by the qualified staff of 1582 Medical Corporation.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Rocklin as follows:
Section 1. The City Council of the City of Rocklin authorizes the City Manager to execute a retroactive contract for services with 1582 Medical Corporation , effective May 12, 2025, for NFPA 1582 firefighter physicals attached hereto as Attachment A.
PASSED AND ADOPTED this 10th day of June, 2025, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
_
Jill Gayaldo, Mayor
ATTEST:
Avinta Singh, City Clerk
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City Council
Staff Report
Subject:
Memorial Park Play Structure Replacement
Date:
June 10, 2025
Submitted By:
Laurie York, Administrative Analyst
Veronica Tracy, Parks and Recreation Director
Department:
Parks and Recreation
Recommendation:
A
.
Adopt a Resolution of the City Council of the City of Rocklin Approving a Notice of Exemption for Playground Structure Replacement.
B
.
Adopt a Resolution of the City Council of the City of Rocklin Awarding the Contract for the Replacement of the Play Structure at Memorial Park to Miracle PlaySystems, Inc. and Authorizing the City Manager to Execute an Agreement.
Background:
The wooden play structure in Memorial Park was installed in 2017 and has reached the end of its useful life. The Memorial Park Play Structure Replacement Project is included in the Fiscal Year (FY) 2024/25 Operating Budget approved by the City Council on June 25, 2024. The project consists of removing and replacing the existing play structure at Memorial Park (the design of the new structure is included as Attachment 1).
On February 25, 2025, the City Council adopted Resolution No. 2025-027, authorizing the use of cooperative purchasing agreements consistent with Rocklin Municipal Code Sections
3.04.090(C) and (D). These provisions allow the City to leverage cooperative purchasing programs and piggyback agreements, utilizing contracts established by other governmental agencies.
Miracle PlaySystems, Inc. has submitted a proposal through Sourcewell Contract No. 010521- LTS, which satisfies the City’s procurement requirements. The proposal is for all work, parts and materials necessary remove the existing play structure and install a new play structure, for a total cost of One Hundred Ninety Eight Thousand One Hundred Seventy Three Dollars and Sixty Four Cents ($198,173.64). Major components of the project include:
Purchase of Play Structure Equipment - $66,206.40
Demolition, Disposal, and Installation Services - $88,492 Wood Fiber Surfacing - $2,925
Structural Inspection - $1,290
The project scope of work is included as Exhibit A to Attachment 4.
Item Number C9.
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The project time frame is estimated to be ten business days. Pending City Council approval, staff tentatively plans to begin the project in mid- to late-June, during a break in the Quarry Park Amphitheater concert series.
Staff recommends the City Council approve a Notice of Exemption and award the contract to Miracle PlaySystems, Inc., and authorize the City Manager to Execute an Agreement.
Environmental Analysis:
The City of Rocklin’s Environmental Coordinator has reviewed the Memorial Park Play Structure Replacement project and determined that it falls under the previously approved Notice of Exemption for City’s Play Structure Replacement Projects (Resolution No. 2010-27) and is exempt from review under the California Environmental Quality Act (CEQA), pursuant to California Code of Regulations Sections 15301.
Fiscal Impact:
There is no additional fiscal impact. The cost for this project is included in the FY 2024/25 Operating Budget in the General Fund (100).
ATTACHMENTS:
1. Memorial Park Play Structure Rendering
2. Resolution A - Notice of Exemption
3. Resolution B - Construction Contract
4. Resolution B Exhibit A - Construction Contract
5. Miracle PlaySystems Inc. Sourcewell Contract No. 010521-LTS.pdf 235
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June 10, 2025 Page 1 of 1 Resolution No. 2025-
RESOLUTION NO. 2025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN
APPROVING A NOTICE OF EXEMPTION FOR PLAYGROUND
STRUCTURE REPLACEMENT
WHEREAS, the City of Rocklin’s Environmental Coordinator has reviewed the Play Structure Replacement (“Project”) and determined that it is exempt from review under the California Environmental Quality Act pursuant to California Code of Regulations Categorical Exemption (California Code of Regulations, Title 14, Division 6, Chapter 3, California Environmental Quality Act [CEQA] Guidelines, Section 15301, Class 1 – Existing Facilities, Section 15302, Class 2 – Replacement or Reconstruction, and Section 15311, Class 11 – Accessory Structures).
WHEREAS, a Notice of Exemption has been prepared for the Project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rocklin as follows:
Section 1 . Based on the review and determination of the Environme ntal Coordinator, the City Council of the City of Rocklin finds that the Project is exempt from review under the California Environmental Quality Act.
Section 2. A Notice of Exemption is approved for the Project.
Section 3. Upon approval of the Project by the City Council, the Environmental Coordinator may file the Notice of Exemption with the County Clerk of Placer County and, with the State Office of Planning and Research, pursuant to the provisions of Section 21152(b) of the Public Resources Code and the State EIR Guidelines adopted pursuant thereto.
PASSED AND ADOPTED this 10th day of June, 2025, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
Jill Gayaldo, Mayor
ATTEST:
Avinta Singh, City Clerk
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NOTICE OF EXEMPTION
TO: ☐ County Clerk FROM: City of Rocklin
County of Placer Parks and Recreation Department
2954 Richardson Blvd. 4081 Alvis Court
Auburn, CA 95604-5228 Rocklin, CA 95677
☐ Office of Planning and Research
P.O. Box 3044, Room 113
Sacramento, CA 95812-3004
Project Title: Outdoor Playground Replacement Program
Project Location - Specific: City of Rocklin -owned and maintained public park facilities with associated children’s outdoor playgrounds, play structures, and play equipment located in zip codes 95677 and 95765, including the following list of public parks. Bolton Park
Boulder Ridge Park
Breen Park
Brigham & Hawes Park
Christine Anderson Park
Clarke Dominguez Park
Clover Valley Park
Corral Alva Park
Deer Creek Park
Gayaldo Park
Joe Hernandez Park
Johnson-Springview Park
Kathy Lund Park
Mansion Oaks Park
Margaret Azevedo Park
Memorial Park
Monte Verde Park
Monument Park
Night Ridge Park
Pebble Creek Park
Pernu Park
Peter Hill Heritage Park
Pleasant Valley Creek Park
Quarry Park
Ruhkala Park
Sasaki Park
Sierra Meadows Park
Sierra Pines Park
Sonora Park
Sunset East Park
Sunset Whitney Recreation Area
Twin Oaks Park
Vista Grande Park
Wesley Park
Whitney Park
Wickman Park
Willard Park
Woodside Park
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Project Location - City: Rocklin, CA Project Location - County: Placer Description of Nature, Purpose and Beneficiaries of Project: The Outdoor Playground Replacement Program includes the repair, replacement, or maintenance of existing children’s outdoor playgrounds, play structures, and play surfaces, including appurtenant equipment, located within City -owned and maintained public park facilities. The replacement program is intended to replace outdated play structures, damaged play equipment, or play equipment approaching its useful life with new equipment necessary to maintain public safety and meet current safety and accessibility standards. Appurtenant equipment may include but are not limited to benches, climbing walls, shade structures, slides, sprin g riders, swings, tables, trash receptacles, and water features. Playground surfaces within the play areas and immediately below the play structures, including sand, wood mulch, rubber mulch, and/or rubber tiles may also be replaced.
Ground disturbance may occur during replacement of structure footings , but will occur in soil that was previously disturbed during construction of the existing public park. Construction of new playgrounds within previously undisturbed areas or in areas without existing similar structures or equipment are not associated with this scope of work. Beneficiaries of the project include children and families of the community at large.
Name of Public Agency Approving Project: City of Rocklin Name of Person or Agency Carrying Out Project: City of Rocklin Exempt Status (Check one)
☒ Categorical Exemption (California Code of Regulations, Title 14, Division 6, Chapter 3, California Environmental Quality Act [CEQA] Guidelines, Section 15301, Class 1 – Existing Facilities, Section 15302, Cla ss 2 – Replacement or Reconstruction, and Section 15311, Class 11 – Accessory Structures)
Reasons why the project is exempt: Activities under this scope of work include the repair, maintenance, or minor alteration of existing public structures and facilities involving negligible or no expansion of use, and the restoration or rehabilitation of deteriorated or damaged structures and facilities to meet current standards of public health and safety are categorically exempt under CEQA Guidelines, Section 15301 (Class 1 – Existing Facilities). Replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced are categorically exempt under CEQA Guidelines, Section 15302 (Class 2 – Replacement or Reconstruction). Construction or placement of minor structures accessory or appurtenant to the existing institutional facilities (i.e., City owned an d maintained public park facilities) are exempt under CEQA Guidelines, Section 15311 (Class 11 – Accessory Structures). There are no unusual circumstances that would result in a reasonable possibility of a significant effect on the environment and no further environmental review is required.
Contact Person: Veronica Tracy, Director of Parks and Recreation, City of Rocklin, Parks and Recreation Department, 5460 5th Street, Rocklin, CA, 95677, (916) 625-5200
Signature: Date:
Veronica Tracy, Director of Parks and Recreation
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June 10, 2025 Page 1 of 2 Resolution No. 2025-
RESOLUTION NO. 2025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN
AWARDING THE CONTRACT FOR THE REPLACEMENT OF THE
PLAY STRUCTURE AT MEMORIAL PARK TO
MIRACLE PLAYSYSTEMS, INC. AND AUTHROIZING THE
CITY MANAGER TO EXECUTE AN AGREEMENT
WHEREAS, the Replacement of the Play Structure at Memorial Park consists of removing the current play structure and installing a new play structure; and
WHEREAS, Sourcewell has performed a soli citation and executed Cooperative Purchase Contract No. 010521 -LTS with Miracle Pla ysystems, Inc. for Playground and Water Play Equipment; and
WHEREAS, Rocklin Municipal Code Section 3.04.090(C) allows for the City to enter into cooperative purchasing/procurement arrangements with other governmental entities with out separate competitive bidding by the City if a governmental agency has solicited bids and awarded a contract for the goods and services which the City desires to obtain and staff wishes to proceed with purchasing and installing Playground Equipment with Miracle Playsystems, Inc. without separate competitive bidding under Sourcewell Contract No. 010521-LTS; and
WHEREAS, Miracle Plays ystems, Inc. has provided a written Quote to the City referencing Sourcewell Contract No. 010521 -LTS and the City will enter i nto an agreement with M iracle Playsystems, Inc. for the removal of the existing play structure and the purchase and installation of a new play structure; and
WHEREAS, this project is funded using General Fund (100);
NOW, THERE FORE, BE IT RESOLVED by t he City Council of the Cit y of Rocklin as follows:
Section 1. The contract for the Replac ement of the Pl ay Structure at Memorial Park is awarded to Miracle Play Systems, Inc. and the City Manager is authorized to execute the Agreement with Miracle PlaySystems, Inc. in substantially the form attached hereto as Exhibit “A”.
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June 10, 2025 Page 2 of 2 Resolution No. 2025-
PASSED AND ADOPTED this 10th day of June, 2025, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
_______________________________
Jill Gayaldo, Mayor
ATTEST:
______________________________
Avinta Singh, City Clerk
241
Resolution B - Exhibit A
1 CONSTRUCTION AGREEMENT
THIS AGREEMENT, dated for identification as of June 10, 2025, is between the CITY OF ROCKLIN, a municipal corporation, (hereinafter called "City"), and Miracle PlaySystems, Inc. a California Corporation (hereinafter called "Contractor").
The parties hereto mutually agree to the terms and condition set forth herein.
I. CONTRACT DOCUMENTS
A. The Contract Documents referred to herein are incorporated herein by reference as if set forth in full in this Agreement.
B. Work called for in any one Contract Document and not mentioned in another is to be performed and executed as if mentioned in all Contract Documents. The table of contents, titles and headings contained herein and in said documents are solely to facilitate reference to various provisions of the Contract Documents and in no way affect or limit the interpretations of the provisions to which they refer.
C. The Contract Documents shall include the Agreement, Attachment A (Scope of Work), Attachment B (Performance Bond) , Attachment C ( Payment Bond) , Attachment D (Worker’s Compensation Insurance Certific ation), Attachment E ( Guarantee Form ), Attachment F (Certifications Regarding Department, Suspension, Proposed Debarment, or Suspension), Attachment G (Labor and Prevailing Wage Compliance), and Attachment H (General Provisions ), Technical Specifications, Standard Plans and Specifications, Standard Forms, all required bonds, Exhibits, and any and all supplemental agreements amending or extending the Work contemplated and which may be required to complete the Work in an acceptable manner. Supplemental agreements are written agreements covering alterations, amendments or extensions to the Contract Documents and include Change Orders, Construction Change Directives, Field Directives, Field Orders and Supplemental Drawings.
D. If applicable to this Agreement’s Scope of Work, the General Provisions shall mean and refer to the current General Provisions of the City of Rocklin, which are incorporated herein by this reference as if set forth herein.
II. DEFINITIONS
Unless otherwise specifically provided herein, all works and phrases defined in the General Provisions shall have the same meaning and intent in this Agreement.
III. AGREEMENT CONTROLS
In the event of a conflict between the terms and conditions as set forth in this Agreement and the terms and conditions set forth in other Contract Documents, the terms and conditions set forth in this Agreement shall prevail.
IV. SCOPE OF CONTRACT
Contractor agrees to furnish all tools, equipment, apparatus, facilities, labor and material and transportation necessary to perform and complete in a good and workman like manner to the satisfaction of City, all the work required for the Contract for the Project entitled:
Memorial Park Play Structure Replacement (See Attachment A for the Scope of Work).
242
Resolution B - Exhibit A
2 V. CONTRACT AMOUNT AND PAYMENTS
City agrees to pay and Contractor agrees to accept, in full payment for the above work, a maximum of One Hundred Ninety-Eight Thousand, One Hundred Seventy-Three Dollars and Sixty-Four Cents ($198,173.64).
VI. PROGRESS AND FINAL PAYMENTS
Progress and final payments shall be in accordance with the billing and payment information below:
A. Consultant shall submit to the Public Works Director within five days after completion of the services prescribed in Section 1, an itemized statement or invoice of services rendered. City shall make payment within 30 days of receipt of Consultant’s correct and approved statement or invoice.
At minimum, all invoices submitted by Consultant shall contain the following information:
i. Job/project name or description;
ii. City’s current purchase order and/or work order number (if applicable);
iii. Consultant’s invoice number;
iv. Date of invoice issuance;
v. Description of services billed under invoice, including the description of tasks performed and the corresponding rate charged for the completion of that task;
vi. Amount of invoice, itemizing all authorized reimbursable expenses; and
vii. Total billed to date under agreement.
B. Compensation under this agreement shall be reduced by applicable consultant revenues. The term “applicable consultant revenues” refers to those receipts or reductions in expenditures or costs which operate to offset or reduce expense or cost items that are allocable to Consultant’s compensation under this agreement (such as but not limited to: purchase discounts, rebates or allowances, insurance refunds and adjustments or overpayment, or other erroneous charges). To the extent that applicable consultant revenues, accruing or received by Consultant relate to allowable costs, they shall be credited to City either as a reduction, or a cash refund, as appropriate.
C. Should City, or the county, state, or federal government, disallow any amount claimed by or paid by City to Consultant, Consultant shall reimburse City, county, state or federal government, as directed by City or the state or federal government, for such disallowed cost.
D. Consultant shall pay when and as due, any and all taxes incurred as a result of Consultant’s compensation hereunder, including estimated 243
Resolution B - Exhibit A
3 taxes, and shall provide City with proof of payment upon request.
Consultant agrees to indemnify City for any claims, losses, costs, fees, liabilities, damages or injuries suffered by City arising out of Consultant’s breach of this section.
IIIII. RETENTION OF SUMS CHARGED AGAINST CONTRACTOR
When, under the provisions of this contract, City shall charge any sum of money against Contractor, City shall deduct and retain the amount of such charge from the amount of the next succeeding progress estimate, or from any other moneys due or that may become due to the Contractor from City. If, on completion or termination of the Contract, sums due contractor are insufficient to pay City's charges against him, City shall have the right to recover the balance from Contractor or his sureties.
IVIII. TIME OF COMPLETION
A. The entire Work shall be brought to completion in the manner and within ninety (90) Calendar Days, commencing on the date of issuance of the Notice to Proceed.
B. Failure to complete the Work by the completion date and in the manner provided for by the Contract Documents shall subject Contractor to liquidated damages as hereinafter provided in this Agreement. Time is of the essence in these Contract Documents.
IX. INSURANCE
Contractor shall maintain in full force and effect at all times during the term of the Agreement, at its sole expense, policies of insurance in accordance with the General Provisions.
X. NO WAIVER OF REMEDIES
A. Neither the inspection by City or its agents, nor any order or certificate for the payment of money, nor any payment for, nor acceptance of the whole or any part of the Work by City, nor any extensions of time, nor any position taken by City or its agents shall operate as a waiver of any provision of this Agreement or of any power herein reserved to City or any right to damages herein provided, nor shall any waiver of any breach of the Agreement be held to be a waiver of any other or subsequent breach.
B. All remedies pro vided in this Agreement shall be taken and construed as cumulative; that is, in addition to each and every other remedy herein provided, and City shall have any and all equitable and legal remedies which it would in any case have.
XI. DETERMINATION OF DAMAGES
A. The actual fact of the occurrences of damages and the actual amount of the damages which City would suffer if the Work were not completed within the specified times set forth are dependent upon many circumstances and conditions which could prevail in various combinations, and, from the nature of the case, it is impracticable and extremely difficult to fix the actual damages.
B. Damages which City would suffer in the event of delay include loss of the use of the Project, and, in addition, expenses of prolon ged employment of an architectural and engineering staff; costs of administration, inspection, and supervision; and the loss suffered by the public within the City of Rocklin by reasons of the delay in the completion of the Project to serve the public at the earliest possible time.
C. Accordingly, the parties hereto agree, and by execution of this Agreement, Contractor acknowledges that it understands, has ascertained and agrees, that the amounts set forth herein as liquidated damages shall be presumed to be t hat amount of damages sustained by the failure of Contractor to complete the entire work within the times specified.
244
Resolution B - Exhibit A
4 XII. RESERVED (INTENTIONALLY LEFT BLANK)
VIII. TERMINATION AFTER ALLOTTED WORKING OR CALENDAR DAYS A. In addition to any rights it may have, City may terminate this Contract or the Contractor’s right to proceed at any time after the allotted number of Working or Calendar Days as adjusted by any extensions of time for excusable delays that may have been granted.
B. Upon such termination Contractor any compensation shall be in accordance with Section
5.23 of the General Provisions, and it shall be liable to City for liquidated damages for all periods of time beyond such termination date until the Work is completed.
XIV. CONTRACTOR BANKRUPT
A. If Contractor should commence any proceeding under the Bankruptcy Act, or if contractor be adjudged a bankrupt, or if Contractor should make any assignment for the benefit of creditors, or if a receiver should be appointed on a ccount of Contractor's insolvency, then the City Council may, without prejudice to any other right or remedy, terminate the Contract and complete the work by giving notice to Contractor and his surety according to the provisions of Article 5 of the General Provisions.
B. City shall have the right to complete, or cause completion of the work, all as specified in the General Provisions.
XV. PERFORMANCE AND PAYMENT BONDS
A. The Contractor shall, before beginning said work, file two bonds with the City, each made payable to the City. These bonds shall be issued by a Surety Company authorized to do business in the State of California, and shall be maintained during the entire life of the Contract at the expense of the Contractor.
1. One bond shall be in the amount of one hundred percent (100%) of the Contract and shall guarantee the Faithful Performance of the Contract.
2. The second bond shall be the Payment Bond required by Part 4, Title 15, Chapter 7, Division Three of the Civil Code of the State of California and shall be in the amount of one hundred percent (100%) of the Contract if the total amount of the contract is over $25,000.
B. Any alteration or alterations made in any provision of this Contract shall not operate to release any surety from liability on any bond required hereunder and the consent to make such alterations is hereby given, and any surety on said bonds hereby waives the provisions of Section 2819 of the Civil Code.
C. Bonds shall only be accepted from an “Admitted surety insurer”, which means an insurer to which the Insurance Commissioner has issued a certificate of authority to transact surety insurance in this state. Contractor must submit all of the following with the bonds:
The original, or a certified copy, of the unrevoked appointment, power of attorney, bylaws or other instrument entitling or authorizing the person who executed the bond to do so.
XVI. SUBSTITUTION OF SECURITIES OF MONEY WITHHELD
If this contract is the subject of a competitively bid project or work, then the following may apply:
A. at any time prior to final payment, Contractor may request substitution of securities for any money withheld by the City to ensure performance of the Contract.
B. At the expense of the Contractor, securities equivalent to the money withheld may be deposited with the City or with an approved financial institution as escrow agent according to a separate Security Agreement.
245
Resolution B - Exhibit A
5 C. Securities eligible for substitution s hall include those listed in Section 16430 of the Government Code or bank or savings and loan certificates of deposit. A fee set by the City Council shall be charged for such substitution.
XVII. LABOR CODE AND PREVAILING WAGE COMPLIANCE
A. In accordance with Attachment G the City affirmatively identifies this project as a “public work” as that term is defined by Labor Code section 1720, and the project is, therefore, subject to prevailing wages under Labor Code section 1771.
B. Contractor and its subcontra ctors shall fully comply with all the provision s of the California Labor Code governing the performance of public works contracts including, but not limited to, payment of prevailing wages, limitations on time worked, compliance with apprentice requirements, maintenance of payroll records, posting of wages at job site and prohibitions against discrimination (Attachment G).
XVIII. UNFAIR COMPETITION
A. The following provision is included in this agreement pursuant to California Public Contract Code §7103.5.
"IN ENTERING INTO A PUBLIC WORKS CONTRACT OR A SUBCONTRACT TO
SUPPLY GOODS, SERVICES, OR MATERIALS PURSUANT TO A PUBLIC
WORKS CONTRACT, THE CONTRACTOR OR SUBCONTRACTOR OFFERS
AND AGREES TO ASSIGNING TO THE AWARDING BODY ALL RIGHTS,
TITLE, AND INTEREST IN AND TO ALL CAUSES OF ACTION IT MAY HAVE UNDER SECTION 4 OF THE CLAYTON ACT (15 U.S.C. SEC. 15) OR UNDER THE CARTWRIGHT ACT (CHAPTER 2 (COMMENCING WITH SECTION
16700) OF PART 2 OF DIVISION 7 OF THE BUSINESS AND PROFESSIONS
CODE), ARISING FROM PURCHASES OF GOODS, SERVICES, OR
MATERIALS PURSUANT TO THE PUBLIC WORKS CONTRACT OR THE
SUBCONTRACT. THIS ASSIGNMENT SHALL BE MADE AND BECOME
EFFECTIVE AT THE TIME THE AWARDING BODY TENDERS FINAL
PAYMENT TO THE CONTRACTOR, WITHOUT FURTHER
ACKNOWLEDGMENT BY THE PARTIES."
XIX. ASSIGNMENT
Neither this Agreement nor any rights herein of Contractor shall be assigned without the written consent of City first obtained.
XX. NO THIRD PARTY BENEFICIARIES
This Agreement is entered into solely between the City and Contractor. There are no third party beneficiaries, intended, unintended, or otherwise to this Agreement.
XXI. INDEMNIFICATION
A. To the fullest extent permitted by law, Contractor shall indemnify and hold harmless City, its elected officials, officers, employees, agents, and volunteers against all claims, suits, actions, costs, expenses (including, but not limited to, reasonable attorney's fees of the City Attorney and counsel retained by City, expert fees, litigation costs, and investigation costs), damages, judgments, or decrees arising from the work or the provision of services undertaken pursuant to this agreement by Contractor, or by any of Contractor’s subcontractors, any person employed under Contractor, or under any subcontractor, or in any capacity, except when the injury or loss is caused by the sole negligence or intentional wrongdoing of City. Contractor shall also, at Con tractor’s own expense, defend the City, its elected officials, officers, employees, agents, and volunteers, against any claim, suit, action, or proceeding brought against City, its elected officials, officers, employees, agents, and volunteers, arising fro m the work or the provision of services 246
Resolution B - Exhibit A
6 undertaken pursuant to this agreement by Contractor, or any of Contractor’s subcontractors, any person employed under Contractor, or under any Subcontractor, or in any capacity. Contractor shall also defend and indem nify City for any adverse determination made by the Internal Revenue Service or the State Franchise Tax Board and/or any other taxing or regulatory agency and shall defend, indemnify, and hold harmless City with respect to Contractor’s “independent contrac tor” status that would establish a liability on City for failure to make social security deductions or contributions or income tax withholding payments, or any other legally mandated payment. The provisions of this paragraph are intended to be interpreted as broadly as permitted by applicable law. This provision shall survive the termination, expiration, or cancellation of this agreement.
B. The indemnification provisions are independent of, and shall not in any way be limited by, Contractor’s insurance cover age or lack of coverage, or by the insurance requirements of this agreement. City acknowledgement or approval of Contractor’s evidence of insurance coverage required by this agreement does not in any way relieve Contractor from its obligations under this Section.
/////SIGNATURE PAGE FOLLOWS/////
247
Resolution B - Exhibit A
7 IN WITNESS WHEREOF, the parties hereto have signed the Agreement on the date set forth opposite their names.
CONTRACTOR: (California Corporations: must be signed by company’s CEO, President, or Vice President
as well as the Secretary or CFO.)
Date
Tax I.D. Number
Signature
Signature
Print Name
Print Name
Title
Title
CITY OF ROCKLIN, A Municipal Corporation:
Aly Zimmermann, City Manager
APPROVED AS TO FORM:
Matthew McOmber, City Attorney
ATTEST:
Avinta Singh, City Clerk
248
Resolution B - Exhibit A
Attachment A – Page 1
ATTACHMENT A
Scope of Work
Contractor shall perform all work and provide all parts and materials necessary to construct and install the play structure replacement and installation at Memorial Park, located within the City of Rocklin at 3980 Rocklin Rd.
Accordingly, Contractor shall timely supply the following products and perform the following Work to the City’s reasonable satisfaction:
Order and deliver play equipment designated in plan 23_3366_QuarryPark_006 Supply and install temporary security fencing (approximately 230 linear feet) Rake back and reinstall EWF (approximately 8” across 2,659 square feet) Demolition and disposal of existing planting area (approximately 4 feet wide across, 175 square feet, 12” deep, includes 6” concrete curb to extend playbox) Demolition and disposal of existing play equipment and footings Play structure will be delivered and offloaded at time of install Install Miracle Play Systems play equipment per plan 23_3366_QuarryPark_006, which is attached and incorporated hereto as Attachment A-1
Install UPC equipment per plan 23_3366_QuarryPark_006. Includes crane up to 110 ton material handler for placement of items within 70 feet of pick. Includes offload and placement of UPC items. In the event a larger crane is needed, there will be an additional charge which will be determined by the crane company at that time Approximately 50 cubic yards of CedarSafe certified engineered playground fiber Blown in installation of CedarSafe engineered playground fiber Certified Playground Safety Inspector (CPSI) Inspection and report
Contractor will use only those products and materials as specified herein, unless an equal or superior product is approved in advance in writing by City.
249
Resolution B - Exhibit A
Attachment B – Page 1
ATTACHMENT B
PERFORMANCE BOND
(To be Submitted with Construction Agreement)
BOND NO.:_______________
PREMIUM:_______________
City of Rocklin
KNOW ALL PERSONS BY THESE PRESENTS:
THAT WHEREAS, the CITY OF ROCKLIN (hereinafter referred to as “CITY”) has awarded to _________________, hereinafter designated as the “Principal” a contract for _____________________________ (hereinafter referred to as the “Project”).
WHEREAS, the work to be performed by Principal is more particularly set forth in the Contract Documents for the Project dated ________________, (hereinafter referred to as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and
WHEREAS, said Principal is required by said Contract Documents to perform the terms thereof and to furnish a bond for the faithful performance of said Contract Documents.
NOW, THEREFORE, we, the undersigned Principal and
_____________________________________________ as Surety, a corporation organized and duly authorized to transact business under the laws of the State of California, are held and firmly bound unto the CITY i n the sum of ___________________________ DOLLARS, ($____________), said sum being not less than one hundred percent (100%) of the total amount of the Contract, for which amount well and truly to be made, we bind ourselves, our heirs, executors and administ rators, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that, if said Principal, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill all obligations including the one-year guarantee, or longer guarantee if required in the Contract Documents, of all materials and workmanship; and shall indemnify and save harml ess the CITY, its officers and agents, as stipulated in said Contract Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.
As a part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees including reasonable attorneys’ fees, incurred by CITY in enforcing such obligation.
The obligations of Surety hereunder shall continue so long as any obligati on of Principal remains. Nothing herein shall limit the CITY’s rights or Principal’s or Surety’s obligations under the Contract, law or equity, including, but not limited to, California Code of Civil Procedure section 337.15.
250
Resolution B - Exhibit A
Attachment B – Page 2
Whenever Principal shall be, and is declared by the CITY to be, in default under the Contract Documents, Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at Surety’s option:
(1) Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or
(2) Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a Contract between such bidder, Surety and the CITY, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Principal by the CITY under the Contract and any modification thereto, less any amount previously paid by the CITY to Principal and any other s et offs pursuant to the Contract Documents.
(3) Permit the CITY to complete the Project in any manner consistent with California law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Principal by the CITY under the Contract and any modification thereto, less any amount previously paid by the CITY to Principal and any other set offs pursuant to the Contract Documents.
If Surety does not proceed as provided in Paragraphs 1-3 with reasonable promptness, Surety shall be deemed to be in default on this Bond seven (7) days after receipt of additional written notice from the CITY to Surety demanding that the Surety perform its obligations under this Bond, and the CITY shall be entitled to enforce any remedy available to it.
Surety expressly agrees that the CITY may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by Principal. Surety shall not utilize Principal in completing the Project nor shall Surety accept a bid from Princi pal for completion of the Project if the CITY, when declaring Principal in default, notifies Surety of the CITY’s objection to Principal’s further participation in the completion of the Project.
Surety, for value received, hereby stipulates and agrees tha t no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed there under shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project.
IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20___, then names and corporate seals of each corporate party being hereto affixed and these presents duly signed by its undersigned representative, pursuant to the authority of its governing body.
Principal: ____________________________
By:_____________________________________
251
Resolution B - Exhibit A
Attachment B – Page 3
Surety:
Address:
Telephone:
Attorney in Fact:
(Attach Attorney-In-Fact Certificate, Corporate Seal and Surety Seal. This bond must be accompanied by a current Power of Attorney Appointing the Attorney-in-Fact)
NOTICE:
A CERTIFICATE OF ACKNOWLEDGMENT IN ACCORDANCE WITH THE PROVISIONS OF CIVIL CODE SECTION 1189 MUST BE ATTACHED FOR EACH PERSON EXECUTING THIS AGREEMENT ON BEHALF OF PRINCIPAL AND SURETY.
252
Resolution B - Exhibit A
Attachment C – Page 1
ATTACHMENT C
PAYMENT BOND
(To be Submitted with Construction Agreement)
BOND NO.:_______________
PREMIUM:_______________
City of Rocklin
KNOW ALL PERSONS BY THESE PRESENTS:
THAT WHEREAS, the CITY OF ROCKLIN (hereinafter referred to as “CITY”) has awarded to _________________, (hereinafter designated as “Principal”) an agreement for _____________________________ (hereinafter referred to as the “Project”).
WHEREAS, the work to be performed by Principal is more particularly set forth in the Contract Documents for the Project dated ________________, (hereinafter referred to as the “Contract”), the terms and conditions of which are expressly incorporated herein by reference; and
WHEREAS, said Principal is required to furnish a bond in connection with said Contract providing that if Principal or any of its subcontractors shall fail to pay for any materials, provisions, or other supplies, or terms used in, upon, for or about the performance of the Work contracted to be done, or for any work or labor done thereon of any kind the Surety on this bond will pay the same together with a reasonable attorney's fee in case suit is brought on the bond.
NOW, THEREFORE, we, the undersigned Principal and
_____________________________________________ as Surety, a corporation organized and duly authorized to transact business under the laws of the State of California, are held and firmly bound unto the CITY in the sum of ___________________________ DOLLARS, ($____________), said sum being not less than one hundred percent (100%) of the total amount of the Contract, for which amount well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that if the Principal, his or its subcontractors, heirs, executors, administrators, successors, or assigns, shall fail to pay for any materials, provisions, or other supplies or machinery used in, upon, for or about the performance of the Work contracted to be done, or for work or labor thereon of any kind, or fail to pay any of the persons named in California Civil Code Section 9100, or amounts due under the Unemployment Insurance Code with respect to work or labor performed by any such claimant, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of Principal and his subcontractors pursuant to Section 13020 of the Unemployment Insurance Code with respect to such work and labor, and all other applicable laws of the State of California and rules and regulations of its agencies, then said Surety will pay the same in or to an amount not exceeding the sum specified herein. In case legal action is required to enforce the provisions of this bond, the prevailing party shall be entitled to recover reasonable attorneys' fees in addition to court costs, necessary disbursements and other consequential damages. In addition to the provisions herein above, it is agreed that this bond will inure to the benefit of any and all persons, companies and corporations entitled to make claims under Section 9100 of the California Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond. 253
Resolution B - Exhibit A
Attachment C – Page 2
The said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or additions to the terms of the said Contract or to the work to be performed thereunder or the specification accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the work or to the specifications.
IN WITNESS WHEREOF, we ha ve hereunto set our hands and seals this _______ day of ______________, 20___, then names and corporate seals of each corporate party being hereto affixed and these presents duly signed by its undersigned representative, pursuant to the authority of its governing body.
Principal:______________________________
By:_____________________________________
Surety:
Address:
Telephone:
Attorney in Fact:
(Attach Attorney-In-Fact Certificate, Corporate Seal and Surety Seal. This bond must be accompanied by a current Power of Attorney Appointing the Attorney-in-Fact)
NOTICE:
A CERTIFICATE OF ACKNOWLEDGMENT IN ACCORDANCE WITH THE PROVISIONS OF CIVIL CODE SECTION 1189 MUST BE ATTACHED FOR EACH PERSON EXECUTING THIS AGREEMENT ON BEHALF OF PRINCIPAL AND SURETY.
254
Resolution B - Exhibit A
Attachment D – Page 1
ATTACHMENT D
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
(To be Submitted with Construction Agreement)
TO THE CITY OF ROCKLIN:
The undersigned does hereby certify that he is aware of the provisions of Section 3700 et seq. of the Labor Code which require every employer to be insured against liability for Workmen’s compensation or to undertake self -insurance in accordance with the provisions of said Code, and that he will comply with such provisions before commencing the performance of work on this Contract.
Name of Contractor
By:_________________________
Title:________________________
Address:_____________________
Date:________________________
___________________________________________________________________________
PLEASE READ CAREFULLY BEFORE SIGNING
To be signed by authorized corporate officer or partner or individual. If the Contractor is:
(example)
1. An individual using a firm name, sign “John Doe, an individual doing business as “Blank Company.”
2. An individual doing business under his own name, sign: your name only.
3. A co-partnership, sign” “John Doe, and Richard Doe, co-partners doing business as Blank Company, by John Doe, Co-Partner.”
4. A corporation or limited liability company, sign: “Blank Company, by John Doe, Secretary.” (or other title)
5. A joint venture, sign: “Blank Joint Venture, by John Doe, Managing Principal.” 255
Resolution B - Exhibit A
Attachment E – Page 1
ATTACHMENT E
GUARANTEE FORM
{Print on Contractor/Subcontractor Letterhead
And Submit at Close-Out}
{Contractor's Name} hereby unconditionally guarantees that the Work performed at _________________________________ [insert Project] has been done in accordance with the requirements of the Contract therefor and further guarantees the Work of the Contract to be and remain free of defects in workmanship and materials for a period of one (1) year from and after City acceptance of the Wor k, in accordance with the General Provisions, unless a longer guarantee period is called for by the Contract Documents, in which case the terms of the longer guarantee shall govern. The Contractor hereby agrees to repair or replace any and all Work, together with any adjacent Work which may have been damaged or displaced in so doing, that may prove to be not in accordance with the requirements of the Contract or that may be defective in its workmanship or materials within the guarantee period specified, without any expense whatsoever to the City, ordinary wear and tear and unusual abuse and neglect only excepted. The Contractor has provided contract bonds, which will remain in full force and effect during the guarantee period.
The Contractor further agrees that within ten (10) calendar days after being notified in writing by the City of any Work not in accordance with the requirements of the contract or any defects in the Work, it will commence and prosecute with due diligence all Work necessary to fulfill t he terms of this guarantee, and to complete the Work within a period of time stipulated in writing.
In the event it fails to so comply, Contractor does hereby authorize the City to proceed to have such Work done at the Contractor’s expense and it will pay the cost thereof upon demand. The City shall be entitled to all costs, including reasonable attorneys’ fees, necessarily incurred upon the Contractor’s refusal to pay the above costs.
The guarantee period for corrected defective work shall continue for a duration equivalent to the original guarantee period.
Notwithstanding the foregoing paragraph, in the event of an emergency constituting an immediate hazard to the health or safety of the employees of the City, or its property or licensees, the City may undertake at the Contractor’s expense without prior notice, all Work necessary to correct such hazardous condition when it was caused by the Work of the Contractor not being in accordance with the requirements of this contract, or being defective, and to charge the same to the Contractor as specified in the preceding paragraph.
The guarantee set forth herein is not intended by the parties, nor shall it be construed, as in any way limiting or reducing the City’s rights to enforce all terms of the Contract re ferenced hereinabove or the time for enforcement thereof. This guarantee is provided in addition to, and not in lieu of, the City’s rights on such contract.
CONTRACTOR’S SIGNATURE
PRINT NAME_____________________________
256
Attachment G – Page 1
ATTACHMENT F
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, PROPOSED DEBARMENT
OR SUSPENSION
Contractor hereby certifies, to the best of its knowledge and belief, except as expressly disclosed on this Certificate, that:
The Contractor and all of its Principals, if any:
1. Are not presently debarred, suspended, proposed for debarment or suspension, or declared ineligible for award of the contract by any Federal, State, or local agency.
2. Have not, within a three-year period preceding the effective date of this Contract, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property.
3. Are not presently indicted for, or otherwise criminally or civilly charged by a government entity with, commission of any of the offenses enumerated in Item 2. above.
4. Has not, within a three-year period preceding this offer, had one or more contracts terminated for default by any Federal, State, or local agency.
"Principals,” for the purposes of this certification, means: officers; directors; owners; partners; and, persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and similar positions).
Contractor shall provide immediate written notice to the City if, at any time prior to contract execution, Contractor learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
This Certification is a material representation of fact upon which reliance will be placed when making the contract. If it is later determined that Contractor knowingly rendered an erroneous certification, in addition to other remedies available to the City, the City may terminate the Contract.
CONTRACTOR:_________________________________
Date_____________________
BY: _____________________________________
Signature
________________________________________
Type/Print Name
________________________________________
Title
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ATTACHMENT G
LABOR AND PREVAILING WAGE COMPLIANCE
1. PREVAILING WAGE
A. The Work contemplated herein constitutes a public work within the meaning of Labor Code sections 1720 and 1771. It shall be mandatory upon the Contractor and upon any Subcontractor, to pay not less than the said specified prevailing rates of wages to all workers employed by them under the Contract in accordance with Labor Code section 1774. The Director of the Department of Industrial Relations ("DIR") of the State of California has determined the general prevailing rate of wages of per diem wages in the locality in which the work is to be performed for each craft or type of worker needed to execute the Contract. The Contractor acknowledges that it has examined the prevailing rate of per diem wages as established by the DIR. Copies of the current schedules for prevailing wages are on file at City Hall, and the contents of those schedules are incorporated herein as if set forth in full. The Contractor shall post a copy of the applicable prevailing wage determi nations at each job site, along with any other work place posters required by law.
B. The City will not recognize any claims for additional compensation because of the payment of prevailing wages. The possibility of wage increases is one of the elements to be considered by the Contractor in determining its proposal, and will not under any circumstances be considered as the basis of a claim against the City.
C. By executing this Contract Contractor warrants that it has registered with the Department of Industrial Relations in accordance with Labor Code section 1725.5.
2. PREVAILING WAGE RECORDS
A. The Contractor and each subcontractor shall keep an accurate payroll record which shows the name, address, social security number, correct work classification (in accordance with the wage decision), both straight and overtime worked each day and week, and hourly rate of pay, gross wages earned, deductions made and net wages paid to each journeyman, apprentice, worker or other employee paid by the Contractor /subcon tractor in connection with the Work. These payroll records shall be certified and shall be made available at Contractor's principal office. These records shall be maintained during the course of the Work. The Contractor and all subcontractors shall make the certified payroll records available for inspection by City representatives upon request and shall permit such representatives to interview employees during the work hours on the job site.
B. The City shall notify the Contractor in writing of any discre pancies or violations that are discovered during such inspections. Written notification pursuant to this Section shall include the actions that will be necessary to resolve the discrepancies and/or violations. The Contractor shall be held entirely respon sible for the prompt resolution of all non -compliances with the prevailing wage laws, including those pertaining to all subcontractors and any lower-tier subcontractors. The Contractor shall forfeit as penalty to the City the amount specified by law for each calendar day or portion thereof for each worker (whether employed by the Contractor or any subcontractor) paid less than the stipulated prevailing rates for any work done under the Contract in violation of the provisions of the Labor Code and in particular, Section 1775. 258
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C. To the extent applicable, Contractor and subcontractors shall maintain and furnish to the Department of Industrial Relations ("DIR"), a certified copy of each weekly payroll (but no less often than monthly), with a statement of compliance signed under penalty of perjury.
Such certified payroll reports shall be transmitted electronically to the DIR.
D. The City will not recognize any claims for additional compensation because of the payment of the prevailing wages. The possibility of wage increases is one of the elements to be considered by the Contractor in entering into the Contract, and will not under any circumstances, other than delays caused by the City, or the City’s agents, be considered as the basis of a claim against the City.
3. Labor Discrimination
Attention is directed to Section 1735 of the Labor Code, which reads as follows:
“No discrimination shall be made in the employment of persons upon public works because of their race, color, national origin or ancestry, physical handicap, mental condition, marital status, or sex of such person, except as provided in Section 12940 of the Government Code, and every General Contractor for public works violating this section is subject to all the penalties imposed for a violation of this chapter.”
4 Eight-Hour Day Limitation
(a) In accordance with the provisions of the Labor Code, and in particular, Sections 1810 to 1815 thereof, inclusive, incorporated herein by reference, eight hours labor shall constitute a day's work, and no worker in the employ of Contractor, or any Subcontractor, doing or contracting to do any part of the work contemplated by the Contract, shall be required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of those provisions; provided that subject to Labor Code Section 1815, a worker may perform work in excess of either eight (8) hours per day or forty (40) hours during any one week upon compensation for all hours worked in excess of eig ht (8) hours per day or forty (40) hours during any one week at not less than one and one -half times the basic rate of pay.
(b) The Contractor and each Subcontractor shall also keep an accurate record showing the names and actual hours worked of all workers em ployed by them in connection with the Contract. This record shall be open at all reasonable hours to the inspection of the City.
It is hereby further agreed that, except as provided in (a) above, the Contractor shall forfeit as a penalty to the City the sum of twenty -five dollars ($25) for each worker employed in the performance of the Contract by the Contractor or by any of its Subcontractors for each calendar day during which such worker is required or permitted to labor more than eight (8) hours in and one calendar day and forty (40) hours in any one calendar week in violation of Sections 1810 through 1815.
5. Compliance with State Requirements for Employment of Apprentices (a) The Contractor's attention is directed to Section 1777.5 of the Labor Code.
Provisions of said Section pertaining to employment of registered apprentices are hereby incorporated by reference into this Contract. As applicable, the Contractor or any Subcontractor 259
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employed by the Contractor in the performance of this Contract shall tak e such actions as necessary to comply with the provisions of Section 1777.5.
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ATTACHMENT H
CITY OF ROCKLIN
GENERAL PROVISIONS
CHAPTER 1 TERMS AND DEFINITIONS
1-1 GENERAL
The Contract Documents are written to the Bidder before award and the Contractor after award. Before award, interpret sentences written in the imperative mode as starting with “The Bidder must” and interpret “you” as “the Bidder” and “your” as “”the Bidder’s.” After award, interpret sentences written in the imperative mode as starting with “The Contractor must” and “you as “the Contractor” and “your” as “the Contractor’s”.
Where a location is not specified with the words “shown,” “specified,” or “described”, interpret:
1. “Shown” as “shown on the plans.”
2. “Specified” as “specified in the Specifications.”
3. “Described” as “described in the Contract Documents.” “Described” means “shown, specified or both.”
Whenever the following terms, titles, or abbreviations are used in the Contract Documents, the intent and meaning shall be as herein defined. Working titles having a masculine gender, such as "workman" and "journeyman" and the pronoun "he”, are utilized in the Contract Documents for the sake of brevity, and are intended to refer to persons of either gender.
1-2 ABBREVIATIONS
AASHTO American Association of State Highway and Transportation Officials AC Asphalt Concrete
ACI American Concrete Institute
ADA Americans with Disabilities Act
AISC American Institute of Steel Construction
AISI American Iron and Steel Institute
APA American Plywood Association
ARB California Air Resources Board
ASA American Standards Association
ASME American Society of Mechanical Engineers
ASTM American Society for Testing and Materials
AT&T American Telephone and Telegraph
AWG American Wire Gage
AWS American Welding Society
AWWA American Water Works Association
BMP Best Management Practice
California-
MUTCD California Manual of Uniform Traffic Control Devices Cal-OSHA California Occupational Safety and Health Administration Caltrans California Department of Transportation
CDFW California Department of Fish and Wildlife
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CEQA California Environmental Quality Act of 1970
CL Centerline
CPM Critical Path Method
CSI Construction Specifications Institute
CWA Clean Water Act
CY Cubic Yards
DI Drop Inlet
DIR California Department of Industrial Relations
DLSE Division of Labor Standards Enforcement
DWR Daily Work Report
EA Each
EP Edge of Pavement
ESCP Erosion and Sediment Control Plan
FS Federal Specifications
LF Linear Feet
LS Lump Sum
MSDS Material Safety Data Sheet
NEC National Electrical Code
NEMA National Electrical Manufacturers Association
OSHA Occupational Safety and Health Act
OPRL DIR, Director’s Office of Policy, Research and Legislation PCC Portland Cement Concrete
PG&E Pacific Gas & Electric
PS Pump Station
QC Quality Control
QSD Qualified SWPPP Developer
QSP Qualified SWPPP Practitioner
SD Storm Drain or Storm Drainage
SF Square Foot/Feet
SS Sanitary Sewer
STA Station
SWPPP Storm Water Pollution Prevention Plan
SWRCB State Water Resources Control Board
TCP Traffic Control Plan
Title 8 Title 8 (Construction Safety Orders) of the California Code of Regulations Title 19 Title 19 (Public Safety) of the California Code of Regulations Title 24 Title 24 (Building Standards) of the California Code of Regulations TOC Top of Curb
Typ. or TYP Typical
UL Underwriters' Laboratories, Inc.
UBC Uniform Building Code (latest edition)
UMC Uniform Mechanical Code (latest edition)
UPC Uniform Plumbing Code (latest edition)
USA Underground Service Alert
1-3 DEFINITIONS
Acceptance, Final Acceptance – Formal action of the City of Rocklin in determining that the Contractor's work has been completed in accordance with the Contract Documents and in notifying the Contractor in writing of the acceptability of the Work. 262
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Acts of God – "Acts of God" shall include only the following occurrences or conditions and effects: earthquakes in excess of a magnitude of 3.5 on the Richter Scale, tidal waves, flooding, tornadoes and hurricanes.
Addenda – Written or graphic instruments issued prior to the opening of Bids which clarify, correct, or change the bidding requirements or the proposed Contract Documents.
Agreement – The written agreement signed by the City and the Contractor covering the Work and the furnishing of labor, materials, tools, equipment, supplies, transportation, supervision, resources, and everything necessary to complete the Work.
Allowance – An amount of money set aside under the Contract for a special purpose identified in the Contract.
Architect, Consulting Engineer and/or Construction Manager – A person or persons, firm, partnership, joint venture, corporation, or combination thereof or authorized representative thereof, acting in the capacity of consultant to the City. The Architect or Consulting Engineer or Construction Manager shall issue directions to the Contractor only through the City. When the Contract Documents require that approval be obtained from the Architect or Consulting Engineer or Construction Manager, such approval shall be requested from and be given by the City.
As Shown, Etc. – Where "as shown", "as latest indicated", "as detailed", or words of similar import are used, the reference is to the Contract unless specifically stated otherwise. Where "as directed", "as permitted", "approved", or words of similar import are used, they shall mean the written direction, permission, or approval of the City.
Bid – When submitted on the prescribed bid form, properly signed and guaranteed, the Bid constitutes the offer of the Bidder to complete the Work at the price shown on the Bidder’s bid form.
Bidder – Any person, persons, firm, partnership, joint venture, corporation, limited liability company or combination thereof, submitting a Bid for the Work, acting directly or through a duly authorized representative.
Bid Documents – The sum of the documents that comprise the Bid by a Bidder to perform the Work.
Bid Form – The approved form, which includes a sum of required documents, upon which the City requires a formal Bid be prepared and submitted for the Work. See BID FORM.
Bid Guarantee – The cash, cashier’s check, certified check, or Bidder’s bond accompanying the Bid submitted by the Bidder as a guaranty that the Bidder will enter into a Contract with the City for the performance of the Work if the Contract is awarded to the Bidder.
Bid Item – Individual line items to be included in the Bid, as set forth on the Bid Form.
Bid Opening – Not applicable
Calendar Day – Every day shown on the calendar. When the Contract Time is stated in 263
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Calendar Days, every day will be charged toward the Contract Time.
Change Order – A Contract amendment approved by the City that includes, but is not limited to, alterations, deviations, additions to, or deletions from, the Contract which are required for the proper completion of the Work. A Change Order may or may not include adjustments to the Contract Time and/or to the Total Contract Price.
City – Shall mean the City of Rocklin, acting through its authorized representatives.
City Council – The City Council of the City of Rocklin, a political subdivision of the State of California. Also referred to as “Council”.
City of Rocklin Construction Standard Specifications – the City’s standard specifications for construction, located on the City’s website.
City of Rocklin Improvement Standards– the City’s standard requirement for improvement projects, located on the City’s website.
Completion – The point in the Project at which the Work is 100% performed.
Construction Change Directive (CCD) – A written order to the Contractor, issued after execution of the Contract, signed by the City or the Owner’s Representative directing a change in the Work and stating a proposed basis for adjustment, if any, in the Total Contract Price or Contract Time, or both, and which shall be used in the absence of total agreement with the Contractor on the terms of a Change Order or when time does not permit processing of a Change Order prior to implementation of the change.
Contract – The entire binding agreement and contract between the City and Contractor relating to the Project, including the Agreement, and all documents incorporated into the Agreement by reference, and all Contract Documents.
Contract Documents – The Notice to Contractors, Addenda, Bid Form, Agreement, Plans, General Provisions, Special Provisions, General Requirements (Division 1), Technical Specifications (Divisions 2 through 16), Permits from other agencies as may be required by law, City of Rocklin Construction Specifications, Improvement Standards and Standard Drawings, Caltrans Standard Plans and Specifications as applicable, Standard Forms, Supplemental Drawings, all required bonds, Exhibits, the Contract Schedule, Storm Water Pollution Prevention Plan (whether prepared by the City or the Contractor) and any and all supplemental agreements amending or extending the Work contemplated and which may be required to complete the Work in an acceptable manner. Supplemental agreements are written agreements covering alterations, amendments or extensions to the Contract Documents and include Change Orders, Construction Change Directives, Field Directives, Field Orders and Supplemental Drawings.
Contract Commencement Date – The date established in the Notice to Proceed. If there is no Notice to Proceed, it shall be the date of the executed Agreement for Construction or such other date as may be established therein.
Contract Completion Date – The date by which the Contract requires Completion.
Contract Schedule – The schedule produced by the Contractor in response to the 264
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requirements of the Contract Documents.
Contract Time – The time stated in the Contract for completion of the Work. The Contract Time may be a single allotment of time, a group of times specific to portions of the Work, or a combination of the two.
Contractor – The person or persons, firm, partnership, joint venture, corporation, or combination thereof, private or municipal, who (that) has (have) entered into a Contract, as defined in the Contract Documents, with the City.
Day – Any reference to “day” or “days” without expressly stating whether they are “working days” or “calendar days” shall be construed to mean calendar days.
Director – The person appointed by the City Manager for the City of Rocklin for the department through which the Project will be procured.
Drawings – Also referred to as “Plans”. The Project Plans, Standard Drawings, drawings, profiles, typical cross sections, general cross sections, Working Drawings and supplemental drawings, plates or reproductions thereof, approved by the City, which show the locations, character, dimensions and details of the Work to be performed. Once approved, all such drawings are incorporated into and become a part of the Contract Documents whether or not reproduced in the Special Provisions.
In the above definition, the following terms are defined as follows:
A. Project Plans: The project plans and specific details and dimensions particular to the Work and as supplemented by the Standard Drawings insofar as the same may apply.
Engineer – The City Engineer of the City of Rocklin for which work will be done under these Contract Documents, acting personally or through agents or assistants duly authorized by the Engineer.
Estimated Quantities – The list of items of Work and the estimated quantities associated with the Work. The Estimated Quantities provide the basis for the Bid.
Field Directive – Written documentation of the actions of the City in directing the Contractor.
Also referred to as a “Directive.”
General Provisions – Specific clauses that are part of the Contract and are located in Chapters 1-11. They assist in the governing of the Contract and in the contract performance, setting forth conditions and requirements of the Contractor and the City.
General Requirements – The part of the Contract Documents establishing special conditions or requirements particular to the Work and general clauses that establish how the Project is to be administered and supplementary to the General Provisions and Special Provisions.
Hazardous Waste – The term Hazardous Waste shall have the meaning provided in Section 1004 of the Solid Waste Disposal Act (42 USC Section 6903) as amended from time to time.
Inspector – The person or persons authorized to act as agent(s) for the City in the 265
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inspection of the Work.
Invitation for Bids – The written notice whereby interested parties are informed of the date, location, and time of the Bid Opening of a proposed City Project and the terms and conditions of submitting Bids to perform the Work. Also called Notice to Contractors.
Legal Holidays – Legal holidays shall include the following holidays designated by the City:
New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve, and Christmas Day.
Notice to Contractors – Same as Invitation for Bids.
Notice To Proceed – The written authorization by the City to the Contractor specifying the date the Work may begin and any conditions regarding the beginning of the Work.
Plans – See “Drawings.”
Progress Schedule – A schedule prepared and maintained by the Contractor indicating the current status of the Work and the projected activities, tasks and durations planned to complete the Work in accordance with the Contract Time of Completion dates.
Owner’s Representative – The City’s designated agent engaged to perform all functions delegated to the Owner’s Representative by the Contract Documents. The Owner’s Representative may or may not be the Project Manager or a construction manager. The Owner’s Representative will be the Contractor’s primary contact during construction of the Project.
Project – Shall mean the Work.
Project Manager – The City’s employee assigned to oversee the Project on a daily basis.
Proposed Change Order (PCO) – A document issued by the Contractor proposing a change to the Work and stating a proposed basis for adjustment, if any, in the Total Contract Price Contract Time, or both. A PCO shall be used by the Contractor to respond to a Request for Proposal. A PCO is not effective to authorize the proposed change to the Work, to the Total Contract Price or to the Contract Time unless it is accepted in writing by the City.
Record Drawings – Drawings prepared by the Contractor that document changes to, additions to, or deductions from the Plans, and which represent the Work as constructed, including, but not limited to, existing utilities found during construction of the Work.
Reference to Codes – Unless otherwise noted, all references to statutes are to the laws of the State of California and/or of the United States as codified in the various specified codes.
Request for Information (RFI) – A document issued by the Contractor seeking clarification and/or additional information regarding an aspect of the Work. An RFI is not to be used to request materials/equipment substitutions or value engineering/cost reduction incentive proposals. The response to the RFI does not constitute authorization or direction to proceed with any changed or additional work. Changed or additional work must be separately authorized by the City.
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Request for Proposal (RFP) – A document issued by the Owner’s Representative requesting pricing information and/or a proposed adjustment in Contract Time for a described scope of work. An RFP is not a Change Order, a CCD or a direction to proceed with the scope of work described in the RFP. The Contractor’s response to the RFP shall be in the form of a Proposed Change Order.
Schedule of Submittals – A schedule prepared and maintained by the Contractor of required submittals and the time requirements to support scheduled performance of related construction activities.
Schedule of Values – A statement furnished by the Contractor to the City reflecting the portions of the Total Contract Price allotted for the various parts of the Work for each work activity contained on the Contract Schedule. Unless otherwise indicated in the Specifications, the total of the Schedule of Values shall equal the full cost of the Work, including all labor, material, equipment, overhead, and profit. For lump sum contracts, the Schedule of Values is the basis for reviewing the Contractor's application for progress payments.
Special Provisions – The Special Provisions are specific clauses setting forth conditions or requirements particular to the Work.
Specifications – The directions, provisions, and requirements contained herein. When the term “Specifications" or "these Specifications" is used, it means the provisions as set forth herein, together with any amendments or revisions that may be set forth in the Special Provisions. The Specifications are comprised of “General Provisions”, Special Provisions”, “General Requirements” and “Technical Specifications”.
Standard Drawings – The City of Rocklin Construction Specifications, Improvement Standards and Standard Drawings, which are incorporated into the Standard Construction Specifications, and made a part of the Plans by reference to one or more specific Standard Drawings.
State – The State of California.
State Specifications – Unless otherwise stated in the Special Provisions, the version of the Standard Specifications of the State of California, Department of Transportation, in effect at the time of Notice to Contractors.
State Plans – Unless otherwise stated in the Special Provisions, the version of the Standard Plans of the State of California, Department of Transportation, in effect at the time of Notice to Contractors.
Subcontractor – A properly licensed party under contract to and responsible to the Contractor for performing a specified part of the Work; or a properly licensed party under contract and responsible to a Subcontractor of the Contractor.
Substantial Completion – The stage in the progress of the Work when the Work or designated portion thereof is sufficiently complete in accordance with the Contract Documents so City can occupy or utilize the Work for its intended use, and only minor corrective Work remains to be performed, all required approvals, certificates of occupancy and other sign-off from any other public agencies with jurisdiction have been obtained, (provided such approvals 267
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are not delayed as a result of causes unrelated to Contractor’s or its Subcontractors', sub- subcontractors', or suppliers' performance or failure to perform the Work or to satisfy its obligations under the Contract Documents) and Contractor has cleaned up and removed all equipment, tools and other materials from the Work area. Contractor shall secure and deliver to City written warranties and guaranties from its Subcontractors, sub-subcontractors and suppliers bearing the date of Substantial Completion or some other date as may be agreed to by City and stating the period of warranty as required by the Contract Documents.
Supplemental Drawing – Supplemental Drawings define the Plans or Specifications in greater detail by providing additional information that may have not been specifically or clearly shown or called out on the Plans or in the Specifications.
Technical Specifications – The provisions of the Specifications that describe the technical aspects of the Work, including all technical references contained therein.
Total Bid Price – The aggregate sum of the Bid, including all additive items.
Total Contract Price – The total price for the Work as bid by the Contractor, including any additions or subtractions made via Change Orders.
Work – All obligations and/or actions which the Contractor is contractually required to fulfill and/or perform as specified, indicated, shown, contemplated, or implied in the Contract, including but not limited to (1) all alterations, amendments, or extensions made by Change Order or other written directives or directives of the City; (2) furnishing of all materials, supplies, equipment, tools, labor, transportation, supervision, and all incidentals necessary to perform all tasks required by the Contract; (3) all tasks, duties and obligations required by the Contract; and (4) closing documents for the Project such as complete Record Drawings and submission of all manuals.
Working Day – Any day except: (a) Saturdays, Sundays, and City Legal Holidays; (b) days on which the Contractor is specifically required by the Special Provisions or by law to suspend construction operations; or (c) days on which the Contractor is prevented from proceeding with the current controlling operation or operations of the Work for at least five (5) hours per day due to inclement weather, or conditions resulting immediately therefrom.
Working Drawing – Working Drawings detail a particular item of work and the manner in which it is to be accomplished or performed. Working Drawings are prepared by the Contractor as a submittal or a portion of a submittal and may be specifically requested by the City or required in the Contract or a Field Directive or other written directive.
CHAPTER 2 – RESERVED (INTENTIONALLY LEFT BLANK)
CHAPTER 3 - 3-9 - INSURANCE
3-9.01 General Liability ............................................................................................. 9 3-9.02 Automobile Liability ........................................................................................ 9 3-9.03 Workers' Compensation ............................................................................... 10 3-9.04 Excess or Umbrella Liability .......................................................................... 10 268
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3-9.04.A Contractor’s Equipment ............................................................................. 10 3-9.04.B Railroad Protective Liability ........................................................................ 10 3-9.04.C Builder’s Risk Insurance ............................................................................ 11 3-9.04.D Environmental Liability Insurance ............................................................. 112 3-9.04.E Other Provisions ..................................................................................... 112 3-9.05 Notification of Accident or Occurrence ........................................................... 14 3-9.06 Notification of Claim ................................................................................... 145
3-9 INSURANCE
The Contractor shall procure, maintain, and keep in force at all times during the term of the Contract in insurance companies acceptable to the City, at the Contractor’s sole expense, the following insurance:
3-9.01 General Liability
General Liability insurance including, but not limited to, protection for claims of bodily injury and property damage liability, personal and advertising injury liability, contractual liability applicable to the Contractor’s assumed liability under the Contract, and products and completed operations liability. Coverage shall be at least as broad as “Insurance Services Office Commercial General Liability Coverage Form CG 0001” (occurrence). The limits of liability shall be not less than:
Each Occurrence Two Million Dollars ($2,000,000) combined single limits for Bodily Injury and Property Damage
Personal and Advertising Injury One Million Dollars ($1,000,000)
Products and Completed
Operations Aggregate One Million Dollars ($1,000,000) combined single Limits for Bodily Injury and Property Damage
General Aggregate Four Million Dollars ($4,000,000) combined single limits for Bodily Injury and Property Damage
Fire Damage One Hundred Thousand Dollars ($100,000)
The policy shall provide coverage for claims arising out of subsidence.
The Contractor shall procure and maintain Products and Completed Operations Coverage with a carrier acceptable to the City through the expiration of the patent deficiency in the statute of repose set forth in the Code of Civil Procedure section 337.1.
3-9.02 Automobile Liability
Automobile Liability insurance providing protection against claims of bodily injury and property damage arising out of ownership, operation, maintenance, or use of owned, hired, 269
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and non-owned automobiles. Coverage shall be at least as broad as “Insurance Services Office Business Auto Coverage Form CA 0001,” symbol 1 (any auto). The limits of liability shall not be less than:
Bodily Injury and Property Damage
Combined Single Limit One Million Dollars ($1,000,000)
3-9.03 Workers' Compensation
Workers' Compensation insurance, with coverage as required by the State of California (unless the Contractor is a qualified self-insurer with the State of California), and Employers’ Liability coverage. The limits of Employers’ Liability shall not be less than:
Each Accident One Million Dollars ($1,000,000)
Disease Each Employee One Million Dollars ($1,000,000) Disease Policy Limit One Million Dollars ($1,000,000)
The Workers’ Compensation policy required hereunder shall be endorsed to state that the Workers’ Compensation carrier waives its right of subrogation against the City, its officers, officials, employees, agents or volunteers.
In the event the Contractor is self-insured, the Contractor shall furnish a Certificate of Permission to Self-Insure by the Department of Industrial Relations Administration of Self- Insurance, Sacramento. Contractor shall provide evidence of waiver of its right of subrogation against the City, its offices, officials, employees, agents or volunteers as a self-insurer.
3-9.04 Excess or Umbrella Liability
If the Special Provisions require limits of insurance greater than those specified in the General Provisions, the Contractor shall maintain excess or umbrella liability insurance providing excess coverage at least as broad as the underlying coverage for General Liability, Automobile and Employer’s Liability with a limit equal to the amount stated in the Special Provisions per occurrence and aggregate.
3-9.04.A Contractor’s Equipment
The Contractor, and each of its Subcontractors, shall separately insure its own equipment for loss and damage. The Contractor’s Property and Inland Marine policies shall include, or be endorsed to include, a waiver of subrogation against the City, its officers, officials, employees, agents, and volunteers which might arise by reason of damage to the Contractor’s property or equipment (owned, leased or borrowed) in connection with work performed under this Contract by the Contractor.
3-9.04.B Railroad Protective Liability
When stated as a requirement in the Special Provisions, the Contractor shall procure, maintain, and keep in force at all times during the term of the Contract, at the Contractor’s sole expense, Railroad Protective Liability insurance with limits of liability as set forth in the Special Provisions.
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3-9.04.C Builder’s Risk Insurance
When stated as a requirement in the Special Provisions, the Contractor shall procure, maintain, and keep in force at all times during the term of the Contract and until the date of transfer of the insurable interest to and acceptance by the City, at the Contractor’s sole expense, Builder's Risk insurance with limits of liability equal to one hundred percent (100%) of the full replacement cost of the Work.
1. Coverage shall be written on a Replacement Cost basis without application of coinsurance and shall cover the Project sites against losses included in perils usually included in a “Special Form” policy format in addition the policy shall include:
a. Earthquake and Land Movement and Flood.
b. Loss that ensues from design error, defective materials, or faulty workmanship.
c. Mechanical breakdown or electrical damage, including testing, magnetic disturbance and changes in temperature or humidity disturbance, and changes in temperature or humidity.
The property covered shall include the Work, including any materials, equipment, or other items to be incorporated therein while the same are located at the construction site, stored off site, while in transit or at the place of manufacture. In addition, the policy shall cover collapse, falsework, temporary buildings and debris removal including demolition occasioned by enforcement of any applicable legal requirements, and shall cover reasonable compensation for architects, engineers and other design professionals required as a result of such insured loss. The policy shall contain a provision that the interests of the City and the Contractor, Subcontractors and material suppliers are insureds under the policy and that any loss shall be payable to the insureds as their interests may appear.
When stated as a requirement in the Special Provisions, Builder’s Risk Insurance shall include Delay in Opening coverage with limits of liability, and for the period of time, as set forth in the Special Provisions. Coverage shall include debt service, expense, loss of earnings or rental income or other loss incurred by the City, without deduction, due to the failure of the Project being completed on schedule.
2. The maximum deductible for earthquake, land movement and flood allowable under this policy shall be five percent (5%) of replacement value at risk at the time loss. A one hundred thousand dollars ($100,000) minimum is acceptable.
The maximum deductible for all other perils allowable under this policy shall be ten thousand dollars ($10,000). All deductibles shall be borne solely by the Contractor, Subcontractors, or material suppliers, and the City shall not be responsible to pay any deductible, in whole or in part.
3. The City and the Contractor waive all rights against each other and against all other contractors for loss or damage to the extent reimbursed by Builder’s Risk 271
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insurance or any other property or equipment insurance applicable to the Work, except such rights as they may have to the proceeds of such insurance. If the policies of insurance referred to in this section require an endorsement or consent of the insurance company to provide for continued coverage where there is a waiver of subrogation, the owners of such policies will cause them to be so endorsed to obtain such consent.
4. If not covered by Builder’s Risk insurance or any other property or equipment insurance required by this Contract, the Contractor shall procure, maintain, and keep in force at all times during the term of the Contract, at the Contractor’s sole expense, property insurance for portions of the Contractor's work and/or equipment to be incorporated therein stored offsite or in transit.
3-9.04.D Environmental Liability Insurance
When stated as a requirement in the Special Provisions, the Contractor shall procure, maintain, and keep in force at all times during the term of the Contract, at the Contractor’s sole expense, Environmental Liability insurance, using an occurrence form (Claims Made forms at not acceptable unless expressly allowed by the City), which includes coverage for sudden and accidental pollution arising out of the handling of hazardous materials or hazardous wastes; non-hazardous materials or non-hazardous wastes that, when released into the environment, violate regulatory standards of the Federal, State or Local Government; and coverage for liability arising out of the handling of asbestos.
If coverage for Environmental Liability insurance is allowed by the City to be written on a claims-made form, the following provisions apply:
Limit of coverage shall be not less than ten million dollars combined single limits for Bodily Injury and Property Damage ($10,000,000).
Insurance must be maintained and evidence of insurance must be provided for at least four (4) years after completion of the Work. Additional provisions, including Project specific coverage may be required at the sole discretion of the City.
3-9.04.E Other Provisions
1. The Contractor's General Liability, Automobile Liability, and any Excess or Umbrella Liability or other insurances required in the Special Provisions, shall contain the following provisions:
a. The City, its officers, officials, employees, agents, and volunteers shall be covered as additional insureds as respects liability arising out of the activities performed by or on behalf of the Contractor, products and completed operations of the Contractor, premises owned, occupied, or used by the Contractor, or automobiles owned, leased, hired, or borrowed by the Contractor. The policy shall contain no special limitations on the scope of coverage afforded to the City, its officers, officials, employees, agents, or volunteers.
b. For any claims related to this Contract, the Contractor's insurance coverage shall be primary insurance as respects the City, its officers, 272
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officials, employees, agents, or volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees, agents, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it.
c. Any failure to comply with reporting or other provisions of the policies on the part of the Contractor, including breaches of warranties, shall not affect coverage provided to the City, its officers, officials, employees, agents, or volunteers.
2. The Contractor's General Liability and any Excess or Umbrella Liability insurance policies shall contain an endorsement stating that any aggregate limits shall apply separately to the Work.
3. The Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
4. Each insurance policy by endorsement or provision shall state that coverage shall not be suspended, voided, cancelled, reduced in scope of coverage or in limits, non-renewed, or materially changed unless the insurer(s) provide thirty (30) Calendar Days written notice by certified mail to the City prior to such change. Ten (10) Calendar Days prior written notice by certified mail shall be given to the City in the event of cancellation due to nonpayment of premium.
5. All of the Contractor's insurance coverage, except as noted below, shall be placed with insurance companies with a current A.M. Best rating of at least A-IX.
Exception: Workers' Compensation which is provided through a State Compensation Insurance Fund or a qualified self-insurer for Workers' Compensation under California law.
6. The Contractor shall sign and file with the City the following certification prior to commencing performance of the work of the Contract:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker’s compensation or to undertake self -insurance in accordance with the provisions of the Code, and I will comply with such provisions before commencing the performance of the Work of this Contract.”
Said certification is included in the Contract, and signature and return of the Contract shall constitute signing and filing of the said certification.
7. The City, at its discretion, may require new types of insurance coverage or increase the limits of insurance coverage required hereunder at any time during the term of the Contract by giving thirty (30) Calendar Days written notice to the Contractor. Contractor shall immediately procure such insurance or increase the limits of coverage and provide certificates of insurance, including copies of all required endorsements, to the City within thirty (30) Calendar Days of receipt 273
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of the City’s request.
8. The required insurance coverage shall be subject to the approval of the City, but any acceptance of insurance certificates by the City shall in no way limit or relieve the Contractor of its duties and responsibilities in this Contract.
9. If the Contractor fails to procure or maintain insurance as required by this Section 3-9 and each of its subsections and any Special Provisions, or fails to furnish the City with proof of such insurance, the City, at its discretion, may procure any or all such insurance. Premiums for such insurance procured by the City shall be deducted and retained from any sums due the Contractor under the Contract. Failure of the City to obtain such insurance shall in no way relieve the Contractor from any of the Contractor’s responsibilities under the Contract. Any failure of the Contractor to maintain any item of the required insurance is sufficient cause for termination of the Contract as a material breach.
10. The making of progress payments to the Contractor shall not be construed as relieving the Contractor of responsibility for loss or damage, or destruction occurring prior to final acceptance by the City. Partial payment does not constitute partial acceptance.
11. The City is authorized to execute amendments and waivers, with or without conditions, to the insurance requirements of the Contract. The City will provide such amendments or waivers in writing to the Contractor.
12. The Contractor is responsible for the acts and omission of all of its Subcontractors and shall require all of its Subcontractors to maintain adequate insurance.
The failure of the City to enforce in a timely manner any of the provisions of this Section 3-9 and/or any of its subsections shall not act as a waiver to enforcement of any of these provisions at any time during the term of the Contract.
3-9.04.F Deductibles and Self-Insurance Retention
Any deductible or self-insured retention over $10,000 that applies to General Liability or Automobile Liability must be declared to and approved by the City.
3-9.05 Notification of Accident or Occurrence
The Contractor shall report by telephone to the City within twenty-four (24) hours and also report in writing to the City within fifteen (15) Calendar Days after the Contractor or any Subcontractors or agents have knowledge of any accident or occurrence involving death of or injury to any person or persons, or damage in excess of ten thousand dollars ($10,000) to the Work, property of the City or others, arising out of any work done by or on behalf of the Contractor as part of the Contract. Such report shall contain:
1. The date and time of the occurrence,
2. The names and addresses of all persons involved, and 274
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3. A description of the accident or occurrence and the nature and extent of injury or damage.
3-9.06 Notification of Claim
If any claim for damages is filed with the Contractor or if any lawsuit is instituted against the Contractor, that arises out of or is in any way connected with the Contractor’s performance under this Contract and that in any way, directly or indirectly, contingently or otherwise, affects or might reasonably affect the City, Contractor shall give prompt and timely notice thereof to the City. Notice shall be prompt and timely if given within thirty (30) Calendar Days following the date of receipt of a claim or ten (10) Calendar Days following the date of service of process of a lawsuit.
CHAPTER 4 – RESERVED (INTENTIONALLY LEFT BLANK)
CHAPTER 5 - CONTROL OF WORK AND MATERIALS
TABLE OF CONTENTS
5-1 AUTHORITY OF CITY ............................................................................................................................... 16 5-2 ATTENTION AND COOPERATION OF CONTRACTOR ..................................................................... 16 5-3 SUGGESTIONS TO CONTRACTOR ...................................................................................................... 16 5-4 SEPARATE CONTRACTS ....................................................................................................................... 16 5-5 COOPERATION WITH OTHER CONTRACTORS ................................................................................ 16 5-6 CONTRACTOR’S DISMISSAL OF UNSATISFACTORY EMPLOYEES ........................................... 17 5-7 CONTRACTOR'S EQUIPMENT .............................................................................................................. 17 5-8 INTENTIONALLY LEFT BLANK ............................................................................................................. 17 5-9 DAILY REPORTS ....................................................................................................................................... 17 5-10 INTENTIONALLY LEFT BLANK ........................................................................................................... 18 5-11 RESPONSIBILITY FOR ACCURACY ................................................................................................... 18 5-12 DUTIES AND POWERS OF INSPECTORS ......................................................................................... 18 5-13 INSPECTION ............................................................................................................................................ 18 5-14 QUALITY OF MATERIALS AND WORKMANSHIP ........................................................................... 19 5-15 SUBSTITUTIONS..................................................................................................................................... 19 5-15.01 Written Request ............................................................................................................................ 19 5-16 INTENTIONALLY LEFT BLANK ........................................................................................................... 20 5-17 INTENTIONALLY LEFT BLANK ........................................................................................................... 20 5-18 APPROVAL OF MATERIALS OR EQUIPMENT ................................................................................. 20 5-18.01 Sources Of Supply....................................................................................................................... 20 5-18.02 Plant Inspection ........................................................................................................................... 20 5-19 PROVISIONS FOR EMERGENCIES .................................................................................................... 20 5-20 RIGHT TO RETAIN IMPERFECT WORK ............................................................................................. 21 5-21 REMOVAL OF REJECTED MATERIALS OR WORK ........................................................................ 21 5-22 TEMPORARY SUSPENSION OR DELAY OF WORK ....................................................................... 21 5-23 TERMINATION OF CONTRACT ........................................................................................................... 21 5-23.01 Reasons for Termination .......................................................................................................... 21 5-23.01.A Termination for Convenience ............................................................................................... 21 5-23.01.B Termination for Cause ............................................................................................................ 22 5-23.02 Termination After Contract Time ............................................................................................ 22 275
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5-23.03 Notice of Termination; City Completion ................................................................................ 23 5-23.04 Payments to Contractor Upon Termination of Contract .................................................... 24 5-23.05 Completion Not a Waiver of City Rights ................................................................................ 25 5-23.06 Survival of Obligations ............................................................................................................... 25 5-24 TERMINATION OF UNSATISFACTORY SUBCONTRACTS ........................................................... 25
5-1 AUTHORITY OF CITY
The City will decide all questions regarding the quality and acceptability of materials furnished, work performed, and rate of progress of the Work. The City will decide all questions regarding the interpretation and fulfillment of the Contract on the part of the Contractor, and all questions as to the rights of different contractors that may be involved with the Work.
The City will determine the amount and quality of the Work performed and materials furnished for which payment is to be made under the Contract.
The City will administer its authority through a duly designated representative identified at the preconstruction meeting. The Contractor and the City representative shall make good faith attempts to resolve disputes that arise during the performance of the Work.
Any order given by the City not otherwise required by the Contract to be in writing will be given or confirmed by the City in writing at the Contractor’s request. Such request shall state the specific subject of the decision, directive, instruction, or notice and, if it has been given orally, its date, time, place, author and recipient.
5-2 ATTENTION AND COOPERATION OF CONTRACTOR
The Contractor shall comply with any written instruction delivered to the Contractor or the Contractor’s authorized representative by appropriately authorized representatives of the City.
5-3 SUGGESTIONS TO CONTRACTOR
Any plan or method suggested to the Contractor by the City, but not specified or required in writing, if adopted or followed in whole or in part by the Contractor, shall be used at the risk and responsibility of the Contractor. The City assumes no responsibility.
5-4 SEPARATE CONTRACTS
The City reserves the right to award other contracts in connection with the Work. The Contractor shall afford other contractors reasonable opportunity for the delivery and storage of their materials and the execution of their work and shall properly connect and coordinate its work with the other contractors.
If any part of the Contractor's work depends upon the work of any other contractor for proper execution or results, the Contractor shall inspect and promptly report to the City any defects in such work that render the other contractor’s work unsuitable for proper execution and results.
The Contractor's failure to so inspect and promptly report shall constitute an acceptance of the other contractor's work as fit and proper for the reception of the Contractor's work, unless defects develop in the other contractor's work after the execution of the Contractor's work.
5-5 COOPERATION WITH OTHER CONTRACTORS
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Other contractors and other forces, including the City and/or adjacent property owners may perform work adjacent to or within the Work area concurrent with the Contractor's operations.
The Contractor shall conduct operations to minimize interference with the work of other forces or contractors. Any disputes or conflicts between the Contractor and other forces or contractors retained by the City which create delays or hindrance to each other shall be referred to the City for resolution. If the Contractor’s work is delayed because of the acts or omissions of any other force or contractor, the Contractor shall have no claim against the City other than for an extension of time (see Section 7-18, ”Extension of Time”, of these General Provisions).
5-6 CONTRACTOR’S DISMISSAL OF UNSATISFACTORY EMPLOYEES
If any person employed by the Contractor or any Subcontractor shall fail or refuse to carry out the directions of the City or the provisions of the Contract, or is, in the opinion of the City, incompetent, unfaithful, intemperate, or disorderly; or uses threatening or abusive language or conduct to any person on or associated with the Work or with the public; or is acting or working in a manner that compromises the safety of the public, Work or persons or property involved with the Work, or is otherwise unsatisfactory, the Contractor shall, when requested by the City, remove the worker from the Work site immediately, and shall not again employ the removed worker on the Work except with the written consent of the City.
5-7 CONTRACTOR'S EQUIPMENT
The Contractor shall provide adequate and suitable equipment, labor, and means of construction to meet all the requirements of the Work, including completion within the Contract Time. Only equipment suitable to produce the quality of work required will be permitted to operate on the Project. Specific types of equipment may be requested by the City on component parts of the Work.
The City may, at the City's option, permit the use of new or improved equipment, at the Contractor’s cost. If such permission is granted, it is understood that it is granted for the purpose of testing the quality and continuous attainment of work produced by the equipment, and the City shall have the right to withdraw such permission at any time that the City determines that the alternative equipment is not producing work that is equal in all respects to that specified, or will not complete the Work in the time specified in the Contract. The cost for mobilizing and demobilizing new or improved equipment shall be borne by the Contractor.
In any case where the use of a particular type or piece of equipment has been banned, or in cases where the City has condemned for use on the Work any piece or pieces of equipment, the Contractor shall promptly remove such equipment from the site of the Work at its cost.
Failure to do so within a reasonable time may be considered a breach of contract. The cost for mobilizing and demobilizing replacement equipment shall be borne by the Contractor.
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5-9 DAILY REPORTS
No less than on a weekly basis, the Contractor shall submit, upon request of the City, to the City daily reports, which shall include, without limitation, the identity of Subcontractors on the site, an accurate headcount of workers on the site, materials and equipment delivered to the 277
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site, visitors to the site, work performed, and any problems encountered.
5-10 INTENTIONALLY LEFT BLANK
5-11 RESPONSIBILITY FOR ACCURACY
The Contractor shall obtain all necessary measurements for and from the Work, and shall check dimensions, elevations, and grades for all layout and construction work and shall supervise such work; the accuracy for all of which the Contractor shall be responsible. The Contractor is responsible for adjusting, correcting, and coordinating the work of all Subcontractors so that no discrepancies result.
5-12 DUTIES AND POWERS OF INSPECTORS
Inspectors are the authorized representatives of the City. Their duty is to inspect materials and workmanship of those portions of the Work to which they are assigned, either individually or collectively, under instructions of the City, and to report all deviations from the Contract.
City work site inspections will only be conducted Monday through Thursday from 7AM to 3:30PM, excluding City Holidays. Any inspections outside of these hours shall be requested at least three (3) days prior, must be approved by the Project Manager, and all costs associated with the inspections shall be paid by the Contractor. 5-13 INSPECTION
The inspection of the Work does not relieve the Contractor of the obligation to fulfill all Contract requirements. The purpose of inspection is not to assure Contractor that all of the Work is meeting all of the Contract requirements.
All work and materials furnished pursuant to the Contract shall be subject to inspection and approval by the City. The Contractor shall provide the City and Inspectors with access to the Work during construction and shall furnish every reasonable facility and assistance for ascertaining that the materials, equipment and the workmanship are in accordance with the requirements and intent of the Contract. Any work, materials, or equipment not meeting the requirements and intent of the Contract will be rejected, and unsuitable work, equipment or materials shall be made good, notwithstanding the fact that such work, materials or equipment may have been previously inspected or approved and /or payment may have been made. The Contractor shall be solely responsible for any costs associated with the removal of any defective work, equipment or materials discovered during the inspection and the complete cost of reconstruction.
Unless authorized in writing by the City, any work done in the absence of an Inspector, whether completed or in progress, shall be subject to inspection. The Contractor shall furnish all tools, labor, materials, access facilities, and other facilities necessary to allow such inspection, even to the extent of uncovering or taking down completed portions of the Work.
The Contractor shall pay all costs incurred, whether or not any defective work is discovered.
The Contractor shall also be solely responsible for any costs associated with the removal of any defective work discovered during the inspection and the complete cost of reconstruction.
Reexamination of any part of the Work may be ordered by the City, and such part of the Work shall be uncovered by the Contractor. The Contractor shall pay the entire cost of such 278
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uncovering, reexamination, and replacement if the reexamined work does not conform to the Contract.
The Contractor shall notify the City of the time and place of any factory tests and submit test procedures for approval thirty (30) Calendar Days in advance for any tests that are required by the Contract. The Contractor shall report the time and place of preparation, manufacture or construction of any material for the Work, or any part of the Work, that the City wishes to inspect. The Contractor shall give five (5) Working Days’ notice in advance of the beginning of work on any such material or of the beginning of any such test to allow the City to make arrangements for inspecting and testing or witnessing.
5-14 QUALITY OF MATERIALS AND WORKMANSHIP
Unless otherwise allowed or required by the Special Provisions, all equipment and materials shall be new and of a quality at least equal to that specified. All workmanship shall also be of the highest qualify. When the Contractor is required to furnish equipment, materials or manufactured articles or shall do work for which no detailed specifications are set forth, the equipment, materials or manufactured articles shall be of the best grade in quality and workmanship obtainable in the market. If not ordinarily carried in stock, the articles shall conform to the usual standards for first-class materials or articles of the kind required. The work performed shall secure the best standard of construction and equipment of the Work as a whole or in part.
Materials shall be furnished in sufficient quantities and at such times to ensure uninterrupted progress of the Work. All required spare parts shall be delivered in new condition, not in a used or unknown condition, and with any certificates required. Materials, supplies, and equipment shall be stored properly and protected as required. The Contractor shall be entirely responsible for damage or loss by weather or other causes.
5-15 SUBSTITUTIONS
Certain materials, articles, or equipment may be designated in the Contract by brand or trade name or manufacturer together with catalog designation or other identifying information.
Substitute material, article, or equipment which is of equal quality and of required characteristics for the intended purpose may be proposed for use, provided the Contractor complies with the requirements of the following paragraphs.
5-15.01 Written Request
The Contractor shall submit any request for substitution in writing no later than thirty (30) Calendar Days after the award of the Contract.
5-15.02 Documentation
If requested by the City, a proposal for substitution must be accompanied by complete information and descriptive data, including cost of operation, cost of maintenance, and physical requirements necessary to determine the equality of offered materials, articles, or equipment.
The Contractor shall also submit such shop drawings, descriptive data, and samples as 279
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requested. The burden of proof of comparative quality, suitability, and performance of the offered proposal shall be upon the Contractor. The determination of equal quality, suitability, and performance shall be at the sole discretion of the City. The City will examine such submittals with reasonable promptness. If the City rejects the request for such substitution, then one of the particular products designated by brand name in the Contract shall be furnished. Acceptance of substitution by the City shall not relieve the Contractor from responsibility for deviations from the Plans and Specifications or from responsibility for errors in submittals. Failure by the Contractor to identify deviations in the request material from the Plans and Specifications shall void the submittal and any action taken thereon by the City.
Changes required for proper installation and fit of substitute materials, articles or equipment, or because of deviations from the Contract shall not be made without the written consent of the City and shall be made by the Contractor without additional cost to the City. The Contractor shall pay the costs of design, drafting, architectural or engineering services and alterations of the construction required to accommodate any Contractor substitution or construction error to maintain the original function and design.
5-16 INTENTIONALLY LEFT BLANK
5-17 INTENTIONALLY LEFT BLANK
5-18 APPROVAL OF MATERIALS OR EQUIPMENT
5-18.01 Sources Of Supply
The City’s approval at the source of supply may be required prior to procurement. Such approval shall not prevent subsequent disapproval or rejection of materials or equipment by the City if the quality is less than required by the Contract.
5-18.02 Plant Inspection
The City assumes no obligation to inspect materials or equipment at the source of supply. The Contractor is responsible for incorporating satisfactory materials and equipment into the Work, notwithstanding any prior inspections or tests.
The City will inspect materials or equipment at the source if the Contractor submits a written request and if the City deems the inspection necessary. The Contractor and the supplier will cooperate with and assist the City while performing the inspection. The City shall have access to all production areas of the material or equipment source or place of manufacturing.
5-19 PROVISIONS FOR EMERGENCIES
The City may provide necessary labor, material and equipment to correct any emergency resulting from the Contractor’s operation including noncompliance with the Contract, public convenience, safety, traffic control, and protection of Work, persons, environment, and property. The nature of the emergency may prevent the City from notifying the Contractor prior to taking action. The costs of such labor, material, and equipment shall be borne by the Contractor and will be deducted from progress payments.
The performance of such emergency work under the direction of the City shall not relieve the Contractor from any damages resulting from the emergency. 280
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5-20 RIGHT TO RETAIN IMPERFECT WORK
If any portion of the work done or materials or equipment furnished under the Contract shall prove defective or not in accordance with the Contract, and if the defect in the work, materials or equipment is not of sufficient magnitude or importance to make the work, materials or equipment dangerous or undesirable, or if the removal of such work, materials or equipment is impracticable or will create conditions which are dangerous or undesirable, the City shall have the right and authority to retain the work, materials or equipment instead of requiring it to be removed and reconstructed or replaced. Progress payment deductions will be made as described in Section 8-9, “Deductions for Imperfect Work”, of these General Provisions.
5-21 REMOVAL OF REJECTED MATERIALS OR WORK
The Contractor shall remove all rejected or condemned materials, equipment or structures brought to or incorporated in the Work within two (2) Working Days of the City’s written directive. No such rejected or condemned materials or equipment shall again be offered for use in the Work. The Contractor shall, at the Contractor’s expense, bring into Contract compliance all rejected material, equipment or work in a manner acceptable to the City.
The City may bring into Contract compliance the rejected material or equipment if the Contractor fails to comply with this Section. All costs shall be borne by the Contractor and will be deducted from the Progress Payment.
5-22 TEMPORARY SUSPENSION OR DELAY OF WORK
The City has the authority to suspend or delay the Work, wholly or in part, for any period the City deems necessary. The Contractor shall immediately comply with the City’s written directive to suspend or delay the Work. The suspended or delayed work shall be resumed only when conditions are favorable or methods are corrected, as ordered or approved in writing by the City. Public safety and convenience must be maintained throughout the suspension or delay in accordance with Sections 6-12, “Public Convenience and Safety”, and 6-13, “Public Safety and Traffic Control”, of these General Provisions.
Delays due to suspension of work shall be classified as Inexcusable or Excusable Delays in accordance with Section 7-12, “Delays”, of these Specifications. Such suspension shall not relieve the Contractor of the Contractor’s responsibilities as described in the Contract.
5-23 TERMINATION OF CONTRACT
5-23.01 Reasons for Termination
The City reserves the right to terminate the Contract or the Contractor’s control over the Work for any of the reasons listed below.
5-23.01.A Termination for Convenience
The City may at any time and for any reason terminate the Contract or the Contractor’s performance of the Work, in whole or in part.
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If the Contract or the Contractor’s control over the Work is terminated for cause and if it is later determined that the termination for cause was wrongful, such termination for cause automatically shall be converted to and treated as a termination for convenience. In such event, the Contractor shall be entitled to receive only the amount payable under Section 5-
23.04 of these General Provisions, and the Contractor specifically waives any claim for any other amounts or damages, including any claim for consequential damages or lost profits.
5-23.01.B Termination for Cause
The City may terminate the Contract or the Contractor’s control over the Work and so notify the Contract and the Contractor’s sureties for the following causes:
The Contractor is adjudged bankrupt or makes an assignment for the benefit of the Contractor’s creditors, or if a receiver is appointed because of the Contractor's insolvency.
The City has made a determination that the Contractor will be unable to complete the Work on or before the completion date as adjusted by Change Order, or the Contractor has not completed the Work on or before the completion date as adjusted by Change Order.
The Contractor abandons the Work.
The Work or any portion is sublet or assigned without the City’s consent.
The rate of progress is not in accordance with the Contract.
Any portion of the Work is unnecessarily delayed.
The Contractor willingly violates any terms or conditions of the Contract.
The Contractor does not supply sufficient materials or properly skilled and staffed labor.
The Contractor fails to promptly pay its Subcontractors.
The Contractor disregards laws, ordinances, or City orders.
The Contractor fails to correct defective work in response to defective work notices.
The Contractor fails to comply with written directives.
5-23.02 Termination After Contract Time
In addition to any other rights it may have, the City may terminate the Contract or the Contractor’s right to proceed at any time after the Contract Completion Date, as adjusted by Change Order. Upon such termination, in addition to the Contractor’s other obligations under the Contract, the Contractor shall not be entitled to receive any compensation after such 282
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termination until the Work is completed, and the Contractor shall be liable to the City for liquidated damages for all periods of time from the Contract Completion Date, as adjusted by Change Order, until the date of completion, as well as for all losses incurred by the City in completing the Work, as set forth in Section 5-23.04 of these General Provisions.
5-23.03 Notice of Termination; City Completion
If grounds exist under Sections 5-23.01B or 5-23.02 above, then the City may issue to the Contractor and its sureties a Notice of Intent to Terminate the Contract or the Contractor’s Control Over the Work for Cause. The Notice shall state the grounds for termination for cause that exist and demand that Contractor cure the grounds, or make satisfactory arrangement for cure of the grounds, within ten (10) days of the date of the Notice, or else the City will terminate the Contract or the Contractor’s control over the Work.
If the Contractor fails to cure the grounds, or make satisfactory arrangement for cure of the grounds, stated in the Notice of Intent to Terminate within ten (10) days of the date of the Notice of Intent to Terminate, the City may give written Notice of Termination for Cause to the Contractor and the Contractor's sureties that the Contract, or a portion of the Contract, has been terminated and/or that the Contractor's control over the Work, or a portion of the Work, has been terminated for the reasons stated in the Notice of Termination. The Notice shall also demand that Contractor’s surety take over and perform the Work through Completion. The Contractor’s surety shall then have the right to take over and perform the Work through Completion. The City may take over the Work through Completion at the Contractor’s and surety’s expense if the surety does not commence performance within thirty (30) Calendar Days from the date of mailing the Notice of Termination or if immediate resumption of the Work is necessary to avoid significant additional cost.
If the City is forced to take over the Work, it may prosecute the same to completion by day labor, by contract or by any other method it may deem advisable, for the account and at the expense of the Contractor and its sureties, and the Contractor and its sureties shall be liable to the City for any excess costs, including management, supervision, and design support, occasioned thereby. In such event, the City may, without liability, take possession of and utilize in completing the Work, the Contractor’s materials whether stored at the Site or elsewhere, that are necessary for completion. The City may also take possession of and use all or any part of the Contractor’s tools, equipment and appliances on the premises to complete the Work. The City assumes the responsibility for returning such equipment in as good condition as when it was taken over, reasonable wear and tear excepted. The items shall be returned to the Contractor when the Work is complete or sooner, at the City’s discretion. The City agrees to pay a reasonable amount for the use of such tools and equipment.
The Contractor hereby assigns to the City all of its interest in orders and/or contracts existing at the time of termination. The assignment of said orders and/or contracts shall be effective upon notice of acceptance by the City in writing, and only as to those orders and/or contracts which the City designates in writing.
Whenever the Contract or the Contractor’s control over the Work is terminated for cause, the Contractor and its sureties and shall be liable to the City for liquidated damages for all periods of time from the Contract Completion Date, as adjusted by Change Order and whether or not the termination date precedes or post-dates the adjusted Contract Completion Date, until the date of completion, as well as for all losses incurred by the City in completing the Work, as set 283
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forth in Section 5-23.04 of these General Provisions.
Immediately upon receipt of a Notice of Termination for Cause or for Convenience, except as otherwise directed in writing by the City, the Contractor shall:
1. Stop work under the Contract on the date and to the extent specified in the Notice of Termination.
2. Place no further orders or subcontracts for materials, services, or facilities except as necessary to complete the portion of the Work that is not terminated.
3. Terminate all orders and subcontracts to the extent that they relate to the performance of work terminated by the Notice of Termination.
4. Assign to the City, in the manner, at the times, and to the extent directed by the City, all of the rights, titles, and interests of the Contractor under the orders and subcontracts so terminated. The City shall have the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts.
5. Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts with the approval or ratification of the City. The City's approval or ratification shall be final.
6. Transfer title to the City, and deliver in the manner, at the times, and to the extent directed by the City, fabricated or unfabricated parts, work in process, completed work, supplies, other material produced as a part of, or acquired in connection with, the terminated work, and the completed or partially completed drawings, information, and other property that, if the Contract had been completed, would have been submitted to the City.
7. Sell, in the manner, at the times, to the extent, and at the price that the City directs or authorizes, any property of the types referred to in Item 6 of this Section (Section 5-23.03). The Contractor is not required to extend credit to any purchaser, and may acquire any such property under the conditions prescribed and at a price approved by the City. The proceeds of any such transfer or disposition shall be used to reduce any payments made to the Contractor under the Contract or be credited to the cost of the work covered by the Contract or paid as the City directs.
8. Complete performance of the Work not terminated by the Notice of Termination.
9. Take necessary action, or as the City directs, to protect and preserve the property related to the Contract in which the City has an interest.
5-23.04 Payments to Contractor Upon Termination of Contract
In the event of a termination for convenience, the Contractor and the City may agree upon an amount paid to the Contractor for the total or partial termination of the Contract or of the Contractor’s control over the Work. The amount may include those items specified in Chapter 9, “Changes and Claims”, of these General Provisions. However, such agreed amount shall 284
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not exceed the Total Contract Price, reduced by the amount of payments already made and the Contract price of work not terminated. The Contract shall be amended accordingly, and the Contractor shall be paid the agreed amount.
If the Contractor and the City fail to agree on the amount to pay the Contractor because of the termination for convenience under this Section, the City shall determine the amount due the Contractor.
In the event of a termination for cause, the Contractor is not entitled to receive any portion of the amount to be paid under the Contract until it is fully completed. After completion, if the unpaid balance exceeds the sum of the amount expended by the City in finishing the work, plus all damages sustained or to be sustained by the City, including, without limitation, legal expenses, City forces, administration and management, direct and indirect, plus liquidated damages, plus any unpaid claims on account of labor, materials, tools, equipment, or supplies contracted for by the Contractor for the Work, provided that sworn statements of said claims shall have been filed as required by Chapter 9, “Changes and Claims”, of these General Provisions, the excess not otherwise required by the Contract Documents to be retained shall be paid to the Contractor. If the sum so expended to complete, plus the City’s damages as described herein, plus liquidated damages, plus unpaid claims as described herein exceeds the unpaid balance of the Total Contract Price, the Contractor and the Contractor's surety are liable to the City for the amount of such excess.
5-23.05 Completion Not a Waiver of City Rights
No act by the City before the Work is finally accepted shall operate as a waiver or stop the City from acting upon any subsequent event, occurrence or failure by the Contractor to fulfill the terms and conditions of the Contract. The rights of the City pursuant to this Section 5-23 and all of its subsections are in addition to all other rights of the City pursuant to the Contract, and at law or in equity.
5-23.06 Survival of Obligations
No termination of this Contract or of the Contractor’s control over the Work shall excuse or otherwise relieve the Contractor of its responsibilities under the Contract with respect to any Work performed prior to the date of termination, including, without limitation, its obligation to perform the Work in a good and workmanlike manner, free of defects, and in accordance with the Contract, its warranty obligations with respect to the Work, and its obligation to make all payments due. All of the Contractor’s responsibilities under the Contract with respect to the Work performed prior to the date of termination shall survive any termination.
5-24 TERMINATION OF UNSATISFACTORY SUBCONTRACTS
When any portion of the Work subcontracted by the Contractor is not prosecuted in a satisfactory manner, the Contractor shall immediately terminate the subcontract upon written notice from the City. The Subcontractor shall not again be employed for any portion of the work on which the Subcontractor's performance was unsatisfactory. Substitution of a new subcontractor shall be accomplished in accordance with California Code.
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Solicitation Number: RFP #010521
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and PlayPower, Inc., 11515 Vanstory Drive #100, Huntersville, NC 28078 (Vendor).
Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Playground and Water Play Equipment with Related Accessories and Services from which Vendor was awarded a contract.
Vendor desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires February 17, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended up to one additional one-year period upon request of Sourcewell and with written agreement by Vendor.
C. SURVIVAL OF TERMS. Articles 11 through 14 survive the expiration or cancellation of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.
Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.
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All Equipment and Products provided under this Contract must be new/current model. Vendor may offer close-out or refurbished Equipment or Products if they are clearly indicated in Vendor’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.
B. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Vendor warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Vendor’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that is effective past the expiration of the Vendor’s warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution, Vendor will make available to Sourcewell a means to validate or authenticate Vendor’s authorized dealers, distributors, and/or resellers relative to the Equipment, Products, and Services related to this Contract. This list may be updated from time-to-time and is incorporated into this Contract by reference. It is the Vendor’s responsibility to ensure Sourcewell receives the most current version of this list.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced as stated in Vendor’s Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Vendor must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
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time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery.
Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.
Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally delivers substandard or inferior Equipment or Products. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Vendor as soon as possible and the Vendor will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.
B. SALES TAX. Each Participating Entity is responsible for supplying the Vendor with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Contract Administrator. This form is available from the assigned Sourcewell Contract Administrator. At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing
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restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Request Form will become an amendment to this Contract and be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Vendor understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Vendor is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.
B. PUBLIC FACILITIES. Vendor’s employees may be required to perform work at government- owned facilities, including schools. Vendor’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Vendor that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Vendor. Typically, a Participating Entity will issue an order directly to Vendor. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration of this Contract; however, Vendor performance, Participating Entity payment, and any applicable warranty periods or other Vendor or Participating Entity obligations may extend beyond the term of this Contract.
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Vendor’s acceptable forms of payment are included in Attachment A. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Vendor, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entitles may require the use of a Participating Addendum; the terms of which will be worked out directly between the Participating Entity and the Vendor. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements (such as e-commerce specifications, specialized delivery requirements, or other specifications and requirements) not addressed in this Contract, the Participating Entity and the Vendor may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Vendor in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the goods to be purchased;
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements; or
3. Vendor commits any material breach of this Contract or the additional terms agreed to between the Vendor and a Participating Entity.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.
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B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, supply issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract sales activity report (Report) to the Sourcewell Contract Administrator assigned to this Contract. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).
The Report must contain the following fields:
x Customer Name (e.g., City of Staples Highway Department); x Customer Physical Street Address;
x Customer City;
x Customer State/Province;
x Customer Zip Code;
x Customer Contact Name;
x Customer Contact Email Address;
x Customer Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Vendor.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Vendor may not charge Participating Entities more than the contracted price to offset the Administrative Fee.
The Vendor will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Vendor’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.
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Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Vendor’s Authorized Representative is the person named in the Vendor’s Proposal. If Vendor’s Authorized Representative changes at any time during this Contract, Vendor must promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or obligations under this Contract without the prior consent of the parties and a fully executed assignment agreement. Such consent will not be unreasonably withheld.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been fully executed by the parties.
D. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not waive the provision or the right to enforce it.
E. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between Sourcewell and Vendor. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their
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respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.
11. LIABILITY
Vendor must indemnify, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees, arising out of the performance of this Contract by the Vendor or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications.
12. GOVERNMENT DATA PRACTICES
Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Vendor under this Contract.
If the Vendor receives a request to release the data referred to in this article, the Vendor must immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond to the request.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Vendor a royalty-free, worldwide, non-exclusive right and license to use theTrademark(s) provided to Vendor by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Vendor.
b. Vendor grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Vendor’s Trademarks in advertising and promotional materials for the purpose of marketing Vendor’s relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to its and their respective distributors, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article.
Each party will be responsible for any breach of this Article by any of their respective sublicensees.
3. Use; Quality Control.
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a. Sourcewell must not alter Vendor’s Trademarks from the form provided by Vendor and must comply with Vendor’s removal requests as to specific uses of its trademarks or logos.
b. Vendor must not alter Sourcewell’s Trademarks from the form provided by Sourcewell and must comply with Sourcewell’s removal requests as to specific uses of its trademarks or logos.
c. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s Trademarks only in good faith and in a dignified manner consistent with such party’s use of the Trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.
4. As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Vendor in violation of applicable patent or copyright laws.
5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of vendors which may be used until the next printing). Vendor must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Vendor individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to this Contract.
D. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment, Products, or Services.
14. GOVERNING LAW, JURISDICTION, AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls, Minnesota.
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15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the remainder of this Contract is capable of performance, it will not be affected by such declaration or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Vendor will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher level of management. The Vendor will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Vendor must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Vendor fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed will be borne by the Vendor.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
Written notice of default and a reasonable opportunity to cure must be issued by the party claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
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x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Vendor will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
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4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella coverage over Workers’ Compensation, Commercial General Liability, and Commercial Automobile.
Minimum Limits:
$2,000,000
5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional Liability. During the term of this Contract, Vendor will maintain coverage for all claims the Vendor may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Vendor’s professional services required under this Contract.
Minimum Limits:
$2,000,000 per claim or event
$2,000,000 – annual aggregate
Failure of Vendor to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Vendor agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Vendor’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Vendor, and products and completed operations of Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Vendor or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance
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maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Vendor must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Vendor conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in writing.
Vendor certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Vendor further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require additional requirements based on specific funding specifications. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.
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The following list only applies when a Participating Entity accesses Vendor’s Equipment, Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Vendor must be in compliance with all applicable Davis-Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40
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hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor certifies that during the term of this Contract will comply with applicable requirements as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file any required certifications. Vendors must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any
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agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
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22. CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Vendor’s Proposal.
Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.
Sourcewell PlayPower, Inc.
By: __________________________ By: __________________________ Jeremy Schwartz W. Todd Brinker
Title: Director of Operations &
Procurement/CPO
Title: Senior Vice President Global Sales &
Marketing Outdoor Play
Date: ________________________
Date: ________________________
Approved:
By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________
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Bid Number: RFP 010521 Vendor Name: PlayPower
328
Rev. 7/2022 1
CONTRACT EXTENSION
Contract Number: #010521-LTS
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and PlayPower, Inc. (Vendor) 11515 Vanstory Drive, Huntersville, NC 28078 have entered into Contract #010521-LTS for the procurement of Playground and Water Play Equipment with Related Accessories and Services. The Contract has an expiration date of February 17, 2025, but the parties may extend the Contract by mutual consent.
Sourcewell and Vendor acknowledge that extending the Contract benefits the Vendor, Sourcewell and Sourcewell’s Members. Vendor and Sourcewell agree to extend the Contract listed above for an additional period, with a new Contract expiration date of February 17, 2026.
All other terms and conditions of the Contract remain in full force and effect.
Sourcewell PlayPower, Inc.
By: __________________________ By: __________________________ Jeremy Schwartz W. Todd Brinker
Title: Chief Procurement Officer Title:
Date: ________________________
Date: ________________________
DocuSign Envelope ID: B2032579-9E24-4B50-BB1E-851252C5A9CD 9/23/2023 | 10:52 AM CDT
9/25/2023 | 4:14 PM CDT
329
REP ORGANIZATIONS
TERRITORIES SERVICED
REP PRINCIPLE
MAILING ADDRESS
PHONE #
FAX #
E-MAIL ADDRESS
COMPANY WEBSITE
ASH RECREATION & DESIGN
AR; OK
Brian Ash
931 Monterey Court
Monett, MO 65708
800-933-6484
417-393-5788 cell
N/A
[email protected]
https://www.miracle-recreation.com/
BOLAND RECREATION, INC.
IA , WI
Mark Boland
2347 Oak Park Rd.
Marshalltown, Ia. 50158
641-752-7589
641-751-5338 cell
641-752-6604
[email protected]
http://www.bolandrecreation.com/
CHURCHICH RECREATION &
DESIGN (CRD OF HILTON HEAD)
SC; S. NC
Jeff Churchich
20 Towne Dr., PMB 186
Bluffton, SC 29910
843-757-3156
843-368-8170 cell
843-757-3150
[email protected]
https://churchichrecreation.com/
CHURCHICH RECREATION, LLC
CO; E WY; NE,
Kit Steven
PO Box 263
Alamo, CA 94507
510-893-2162
510-295-9507 cell
510-893-2163
[email protected]
https://www.miracleplaygroup.com/
CREATIVE RECREATION, LLC
CT; RI; S. E. MA
John Hollerbach
PO Box 330235
W Hartford, CT 06133-0235
860-953-5336
860-953-5337
[email protected]
https://www.creativerec.com/
CUSTOM PLAY SYSTEMS, INC.
KS; W. MO
Greg Stein
5901 NE Diamond Circle
Lee's Summit, MO 64064
816-795-7795
816-350-0080
[email protected]
https://www.customplaysystems.com/
DENZAK RECREATIONAL DESIGN
AND SUPPLY
W. NY
Joe Denzak
PO Box 15517
Syracuse, NY 13215
315-492-2631
315-492-2633
[email protected]
https://www.denzakrec.com/
GARRETT & COMPANY, INC
ID; UT; W. WY, MT
Vern Garrett
PO Box 57426
Murray, UT 84157
801-265-8443
801-232-4576 cell
801-263-1254
[email protected]
https://garrettandcompany.com/
HASLEY RECREATION, INC
AL; GA
Eric Hasley
P.O. Box 489
Flowery Branch, GA 30542
770-965-4042
770-936-1970
[email protected]
https://hasley-recreation.com/
HUTCHINSON RECREATION &
DESIGN
E. MO; S. IL
Brad & Curt
Hutchinson
314-436-5000
636-528-8413
[email protected]
[email protected]
https://www.hutchinson-recreation.com/
MIRACLE RECREATION -
REGIONAL SALES DIRECTOR
MS
Anthony Cordova
878 E Highway 60
Monett, MO 65708
801-674-0464
N/A
[email protected]
https://www.miracle-recreation.com/
KINCADE RECREATION
LA
Tracey Kincade
PO Box 1762
Livingston, TX 77351
936-328-9733
936-328-9733 cell
N/A
[email protected]
http://kincaderecreation.net/
LIBERTY PARKS & PLAYGROUNDS
DE; NJ
Joel Lyons
P.O. Box 53
Stratford, NJ 08084
877-808-1583
856-264-4008
888-324-3929
[email protected]
https://www.lyonsrecreation.com/
LYONS RECREATION
E. PA
Joel Lyons
P.O. Box 53
Stratford, NJ 08084
877-808-1583
856-264-4008
888-324-3929
[email protected]
https://www.lyonsrecreation.com/
MAINE RECREATION & DESIGN
ME
Eric Welzel
347 Lunt Rd.
Brunswick, ME 04011
207-729-9368
207-751-4323 cell
N/A
[email protected]
https://www.maine-playgrounds.com/
MAY RECREATION EQUIPMENT &
DESIGN
S.E. TX
Randy May
3 Sunspree Place
The Woodlands, TX 77382
281-363-1908
800-964-6301
281-310-8812
[email protected]
https://mayrecreation.com/
METRO RECREATION
District of Columbia; MD;
WV
Michael Slifer
4907 Camden Place N
Jefferson, MD 21755
240-409-2870
240-490-5162
[email protected]
https://metrorecreation.com/
MILLER RECREATION EQUIPMENT
& DESIGN
W. & C. FL
Joe & Susan Miller
2017 91st Street N.W.
Bradenton, FL 34209
941-792-4580
941-794-2909
[email protected]
https://www.millerrecreation.com/
Miracle Recreation Representative Listing
United States and Canada
MIRACLE RECREATION EQUIPMENT COMPANY LINK
2024 MIRACLE CATALOG LINK
WHY CHOOSE MIRACLE RECREATION VIDEO - SHAPING THE FUTURE OF PLAY 330
MIRACLE OF KY & TN
KY; TN
Tami Phillips
931 Commerce Drive
Leitchfield, KY 42754
270-230-0221
270-230-0210
[email protected]
https://miraclekytn.com/
MIRACLE OF SOUTH FLORIDA
S. FL
Connie Brown
14451 Lexington Place
Davie, FL 33325
954-520-4523 cell
954-473-1964
[email protected]
https://www.facebook.com/people/Miracle-
of-South-Florida/100057472839055/
Miracle Playgrounds of Indiana
IN
Megan Miller
PO Box 4045
Lawrenceburg, IN 47025
877-220-6705
N/A
[email protected]
https://www.miracleindiana.com/
MIRACLE PLAYGROUND SALES,
INC.
S. CA
Kelly Spence
9106 Pulsar Ct, Suite C
Corona, CA 92883
951-695-4515
877-215-3869
[email protected]
https://www.miracleplayground.com/
MIRACLE PLAYGROUND SALES OF
SOUTHERN CALIFORNIA LLC
S. & C. CA
Robert Fryhoff
9106 Pulsar Ct, Suite C
Corona, CA 92883
951-695-4515
714-267-7457 cell
877-215-3869
[email protected]
https://www.miracleplayground.com/
MIRACLE PLAYGROUND SALES SW
AZ; NV
Monte Corley
9106 Pulsar Ct, Suite C
Corona, CA 92883
951-695-4515
602-315-5144 cell
877-215-3869
[email protected]
https://www.miracleplayground.com/
MIRACLE PLAYSYSTEMS
INCORPORATED
N. & C. CA , OR , WA
Kit Steven
PO Box 263
Alamo, CA 94507
510-893-2162
510-295-9507 cell
510-893-2163
[email protected]
https://www.miracleplaygroup.com/
PARK & RECREATION SUPPLY /
TEAM REIL
N. IL
John Cederlund
17421 Marengo Road
Union, IL 60180
815-923-2099
815-482-2510 cell
815-923-2204
[email protected]
https://getreil.com/
PARK PLACE RECREATION DESIGNS
S. TX
Bob Ahrens
PO Box 18186
San Antonio, TX 78218
210-821-5878
210-416-6482 cell
210-832-0115
[email protected]
https://miracleparkplace.com/
PETTINELLI & ASSOCIATES, INC
NH; VT
Robert Pettinelli
PO Box 5814
Burlington, VT 05402
802-862-3002
802-862-3112
[email protected]
http://pettinelliandassociates.com/
PETTINELLI RECREATION, INC
S. NY; Long Island NY, NYC
Robert K.
Pettinelli, Jr
199 Blessings Road
Slingerland, NY 12159
518-461-5917
518-326-9859
[email protected]
https://pettinellirecreation.com/
PLAYGROUND EQUIPMENT
SERVICES
OH
Eric Schmidt
3460 Oakmeadow Lane
Cincinnati, OH 45239
513-923-2333
513-923-2444
[email protected]
om
https://www.playgroundequipmentservices.
com/
REC AND ROLL, LLC
HI
Rory Otto
580 Dillingham Blvd.
Honolulu, HI 96817
808-485-8885
808-630-1064 cell
N/A
[email protected]
https://www.recandrollhawaii.com/
SITE CONCEPTS
VA; N. NC
Jack Huffman
PO Box 9309
Chesapeake, VA 23321
757-465-5701
757-383-8405 cell
757-465-5739
[email protected]
http://www.siteconceptsva.com/
SITE SPECIFICS
N, W, C MA
Cindy Maak
PO BOX 325
Rochester, MA 02770
508-763-0207
508-633-0722 cell
508-763-0208
[email protected]
https://www.sitespecifics.net/
SPORTS AND RECREATION
ASSOCIATES, LLC
W. PA
Mark Ford
1950 Shady Plain Road
Apollo, PA 15613
724-478-1775
724-478-1785
[email protected]
http://www.sportsrecassoc.com/
TRUE NORTH RECREATION
N. & Panhandle FL
Rich & Kim
Falkowski
500 Alfani St
Davenport, FL 33896
407-883-8463
N/A
[email protected]
https://www.miracle-recreation.com/
WEBBER RECREATIONAL DESIGN
MN, ND, SD
Jay Webber
1442 Brooke Court
Hastings, MN 55033
651-438-3630
612-581-4704 cell
651-438-3939
[email protected]
https://webberrec.com/
WEBUILDFUN, INC
C. TX, W TX, Tx Panhandle,
NM, MI
Vince Allen
PO Box 29
Allen, TX 75013
972-727-0653
214-869-2197 cell
972-396-4994
[email protected]
https://www.webuildfun.com/
CANADIAN RECREATION
SOLUTIONS
AB; BC; SK
Robert McCoy
#74, 52328 Hwy 21
Sherwood Park, AB T8B 1J9
780-465-0123
N/A
robert@canadianrecreationsolutions.
com
COASTLINE SPECIALTIES LIMITED
NL
John Pike & Seth
Pike
46 Robin Hood Bay Road
St. John's, NL A1A 5V3
709-726-9155
N/A
[email protected]
CANADA REP AGENCIES
331
PLAYGROUND PLANNERS
E. ON
Maryanne &
Shannon Swinimer
14 Laurentide Road
Nepan ON K2H 6T5
613-828-5502
N/A
[email protected]
[email protected]
CRCS
N. ON & MB
Melissa Sheridan
103 Napa Valley Dr
Sudbury, ON P3E 0G8
705-522-5555
N/A
[email protected]
KETZA CONSTRUCTION
YT & NT
Eric Brohman
107 Platinum Road
Whitehorse, YT Y1A 5M3
647-386-6447
N/A
[email protected]
PPLT CANADA
C. ON
Robb Wilson
P. O. Box 125
Paris ON N3L 3E7
519-757-7573
N/A
[email protected]
PPLT CANADA
S.W. ON
Loreen Warner
P. O. Box 125
Paris ON N3L 3E7
519-732-0072
N/A
[email protected]
PPLT CANADA
W. ON
Steve Howes
P. O. Box 125
Paris ON N3L 3E7
519-770-7717
N/A
[email protected]
PPLT CANADA
S. & C. ON
Jake Hoogstraten
P. O. Box 125
Paris ON N3L 3E7
519-761-7752
N/A
[email protected]
PPLT CANADA
Maritime Provinces; NS;
PE; NB
Scott O'Reilly
76 Astour Drive
Eastern Passage, NS B3G 1M7
902-471-1415
N/A
[email protected]
TECHSPORT
QC
Casey Cameron
4994 Route 125
Rawdon, Quebec. J0K 1S0
514-796-3222
N/A
[email protected]
PPLT CANADA
Any other Eastern
territories
Michael Lovering
P. O. Box 125
Paris ON N3L 3E7
519-757-2767
N/A
[email protected]
PPLT CANADA
Any other Western
territories
Lorraine Friesen
861 Raymer Road, Kelowna,
British Columbia, Canada
V1W 1J7
250-681-5117
N/A
[email protected]
332
Rev. 7/2022 1
CONTRACT EXTENSION
Contract Number: #010521-LTS
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and PlayPower, Inc. (Vendor) 11515 Vanstory Drive, Huntersville, NC 28078 have entered into Contract #010521-LTS for the procurement of Playground and Water Play Equipment with Related Accessories and Services. The Contract has an expiration date of February 17, 2025, but the parties may extend the Contract by mutual consent.
Sourcewell and Vendor acknowledge that extending the Contract benefits the Vendor, Sourcewell and Sourcewell’s Members. Vendor and Sourcewell agree to extend the Contract listed above for an additional period, with a new Contract expiration date of February 17, 2026.
All other terms and conditions of the Contract remain in full force and effect.
Sourcewell PlayPower, Inc.
By: __________________________ By: __________________________ Jeremy Schwartz W. Todd Brinker
Title: Chief Procurement Officer Title:
Date: ________________________
Date: ________________________
DocuSign Envelope ID: B2032579-9E24-4B50-BB1E-851252C5A9CD 9/23/2023 | 10:52 AM CDT
9/25/2023 | 4:14 PM CDT
333
City Council
Staff Report
Subject:
Cooperative Purchase Authorization Increase
Date:
June 10, 2025
Submitted By:
Laurie York, Administrative Analyst
Veronica Tracy, Director of Parks and Recreation
Department:
Parks and Recreation
Recommendation:
Adopt a Resolution of the City Council of the City of Rocklin Authorizing the City Manager to Increase the Purchasing Authorization Amount with Caterpillar Inc. (Holt of CA) for Various Parks and Landscape Purchases through Cooperative Purchase Agreements for Fiscal Year 2024/25.
Background:
On July 1, 2024, the City Manager executed the Authorized Cooperative Purchase Agreements Memo for Fiscal Year (FY) 2024/25, which authorized departments to make on- going purchases of goods and services through cooperative purchase agreements consistent with Rocklin Municipal Code sections 3.04.090 (C) and (D). These sections allow for the use of cooperative purchasing programs and piggyback purchasing utilizing purchase agreements and contracts maintained by other governmental agencies. Per the memo, under the authorized cooperative agreements, the purchasing limit is set at $50,000 for Caterpillar Inc. (Holt of CA) for FY 2024/25 (Attachment 2).
Staff has identified additional needs for on-going Citywide operations for FY 2024/25, including equipment rentals, that can be made under these cooperative purchase agreements. These purchases were not included in the amounts previously authorized. Staff recommends increasing the purchasing authorization amount to $100,000 for Caterpillar Inc. (Holt of CA).
Fiscal Impact:
There is no additional fiscal impact to the staff recommendation. Sufficient funds are available in the FY 2024/25 Operating Budget to accommodate this increase.
Item Number C10.
ATTACHMENTS:
1. Resolution
2. City Manager Authorizing Cooperative Purchase Agreements FY 2024/25 334
Resolution No. 2025 June 10, 2025 Page 1 of 2
1 RESOLUTION NO. 2025 -
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN
AUTHORIZING THE CITY MANAGER TO INCREASE THE PURCHASING AUTHORIZATION AMOUNT WITH CATERPILLAR INC. (HOLT OF CA) FOR VARIOUS
PARKS AND LANDSCAPE PURCHASES THROUGH COOPERATIVE PURCHASE AGREEMENTS FOR FISCAL YEAR 2024/25
WHEREAS, On July 1, 2024 , the City Manager executed the Authorized Cooperative Purchase Agreements Memo for FY 2024/25 , authorizing the purchase of various goods and servic es through cooperative purchase agreem ents under Rocklin Municipal Code sections 3.04.090(C) and (D); and
WHEREAS, the Memo authorized the use of various coo perative agreements , including Caterpillar Inc. (Holt of CA) up to $50,000; and
WHEREAS, additional parks and landscape purchases nee ded for on -going Citywide operations for F iscal Year (FY ) 2024/25 have been identified and can be purchased under the existing cooperative purchase agreements; and
WHEREAS, staff recommends an increase in the total not -to-exceed amount by $50,000 with Caterpillar Inc. (Holt of CA) under the cooperative purchasing agreements listed in Exhibit A, bringing the new total to $100,000; and
WHEREAS, the costs of this increase are included in the F iscal Year (FY 2024/25) Operating Budget.
NOW, THEREFORE , BE I T RESOLVED by the City C ouncil of the City o f Rocklin as follows:
Section 1. The City Manager may exe cute one or more contract s, including amendments, and including retro active contracts or amendments, to purchase goods, services, or both within the scope of the description set forth in Exhibit A or as otherwise provided by the Cooperative P urchase Agreements, from Caterpillar Inc. ( Holt of C A) through the Cooperative Purch asing Agreement s listed in Exhib it A , provided that no single contract or transactio n may exceed $75,000, the City Attorney approves each such contract or amendment as to form, and further provided that the total contract not - to-exceed amount of all such contracts shall not exceed $100,000.
335
Resolution No. 2025 June 10, 2025 Page 2 of 2
1 PASSED AND ADOPTED this 10th day of June, 2025, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
_______________________________
Jill Gayaldo, Mayor
ATTEST:
______________________________
Avinta Singh, City Clerk
336
Exhibit A to
Reso No. 2025-
Exhibit A
Caterpillar Inc. (Holt of CA) Cooperative Purchase Agreements for FY 2024/25
Vendor Name
Not-to-
Exceed -
Amount
Cooperative Purchase
Agreement Description
Caterpillar Inc.
(Holt of CA)
$100,000 Sourcewell #092222-CAT
Sourcewell #011723-CAT
Sourcewell #020223-CAT
Sourcewell #062320-CAT
Sourcewell #060122-CAT
Heavy construction
and paving
equipment, and
machines, tools, and
equipment rentals
337
338
339
340
341
342
343
City Council
Staff Report
Subject:
Senate Bill 1 Projects
Date:
June 10, 2025
Submitted By:
Rick Lawrence, Public Works Manager
Justin Nartker, Public Works Director
Department:
Public Works
Recommendation:
Adopt a Resolution of the City Council of the City of Rocklin Adopting a List of Projects for Fiscal Year 2025/26 funded by Senate Bill 1: The Road Repair and Accountability Act of 2017.
Background:
Senate Bill 1 (SB 1) the “Road Repair and Accountability Act of 2017”, was established during Fiscal Year (FY) 2017/18 and provides funds to California cities and counties for eligible basic road maintenance, rehabilitation, and critical safety projects on roadway systems within their jurisdiction. Prior to receiving the apportionment of Road Maintenance and Rehabilitation Account (RMRA) funds from the State Controller, the City must submit a detailed list of proposed eligible projects to the California Transportation Commission (CTC) along with a City Council Resolution approving the list. The City of Rocklin manages 663 lane miles of roadway through a variety of funding sources, primarily gas taxes and SB 1 funding.
The CTC estimates that the City of Rocklin will receive approximately $1,878,790 in RMRA funds in FY 2025/26. The City Council Resolution (Attachment 1), which includes the SB 1 project list, is due to the CTC by July 1, 2025, with project expenditure reports due on December 1, 2025.
The City will submit two projects: (1) the Pavement Management Program; and (2) Sierra College Boulevard at I-80 Resurfacing. These projects are included in the City's 2026-2031 Capital Improvement Program.
Fiscal Impact:
There is no fiscal impact. The CTC has projected that the City of Rocklin will receive $1,878,790 in FY 2025/26 to be used toward eligible projects in the SB 1 Road Maintenance & Rehabilitation Fund (205).
Item Number C11.
ATTACHMENTS:
1. Resolution
344
June 10, 2025 Page 1 of 3 Resolution No. 2025-
RESOLUTION NO. 2025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN
ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2025/26
FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND
ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi -modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City of Rocklin are aware of the projects proposed for funding in the community and which projects have been completed each fiscal year; and
WHEREAS, the City of Rocklin must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Ma intenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City of Rocklin will receive an estimated $1,878,790 in RMRA funding in Fiscal Year 2025/26 from SB 1; and
WHEREAS, this is the ninth year in which the City of Rocklin is receiving SB 1 funding, which will enable the City of Rocklin to continue essential road maintenance and rehabilitation projects, safety improvements, repair and replacement of aging bridges, and increased access and mobility options for the traveling public; and
WHEREAS, the City of Rocklin used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost- effective projects that also meet the community’s priorities for transportation investment; and
WHEREAS, the funding from SB 1 will help the City of Rocklin maintain and rehabilitate approximately 663 lane miles of streets and roads throughout the City; and
WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that overall the City of Rocklin’s streets are in “good” condition and this revenue will help to increase the overall quality of the road system; and 345
June 10, 2025 Page 2 of 3 Resolution No. 2025-
WHEREAS, the SB 1 project list and overall investment in local streets and roads infrastructure with a focus on basic maintenance and safety will have significant positive benefits; and
WHEREAS, City staff has collaborated with State representatives to confirm the level of detail required by the State of the description of SB 1 projects, which details are reflected in this resolution.
NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Rocklin, State of California, as follows:
Section 1. The foregoing recitals are true and correct.
Section 2. The following list of newly proposed projects will be funded in-part or solely with Fiscal Year 2025/26 Road Maintenance and Rehabilitation Account revenues:
Project Title: Sierra College Boulevard at I-80 Resurfacing Project Description: This project consists of a 4 inch r emove and replace of existing asphalt.
Project Location: Sierra College Boulevard at I -80, between Granite Drive and Schriber Way.
Estimated Project Schedule: Start (05/2026) - Completion (09/2026) Estimated Project Useful Life: 20 Years
Section 3. The following previously proposed and adopted projects may also utilize Fiscal Year 2025/26 Road Maintenance and Rehabilitation Ac count revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City of Rocklin is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account Revenues:
Project Title: Pavement Management Program
Project Description: Perform various road resurface treatments, e.g., HDMB, Slurry, etc., as well as removing and replacing of degraded asphalt on roadways.
These are done as part of general repairs and is necessary to preserve the roadways and prevent major rehabilitation in the coming years. Specifically, the Bluffs neighborhood will consist of a 3 inch remove and replace of existing asphalt.
Project Location: Various Roadways throughout the City of Rocklin including the Bluffs neighborhood which consists of roadways between Whitney Blvd., Stanford Ranch Road, and Midas Ave.
Estimated Project Schedule: Start (05/2025) – Completion (09/2025) Estimated Project Useful Life: 20 years
346
June 10, 2025 Page 3 of 3 Resolution No. 2025-
PASSED AND ADOPTED this 10th day of June, 2025, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
____________________________________
Jill Gayaldo, Mayor
ATTEST:
____________________________
Avinta Singh, City Clerk
347
City Council
Staff Report
Subject:
Landfill Methane Extraction System Operations, Maintenance, and Monitoring Services Contract Award
Date:
June 10, 2025
Submitted By:
Rick Lawrence, Public Works Manager
Justin Nartker, Public Works Director
Department:
Public Works
Recommendation:
Adopt a Resolution of the City Council of the City of Rocklin Awarding the Contract for the Rocklin Landfill Methane Extraction System Operations, Maintenance, and Monitoring Services to Tetra Tech Inc., and Authorizing the City Manager to Execute an Agreement.
Background:
In compliance with the Placer County Department of Health and Human Services Notice and Order 98-02 (the Order) and the associated Updated Work Plan for Installation of Gas Extraction System at the former City of Rocklin Landfill, the City is required to perform operations, maintenance, and reporting for the landfill gas extraction system located at 4420 Rocklin Road (Exhibit A to Attachment 2).
The Rocklin Landfill Methane Extraction System Operations, Maintenance, and Monitoring Services Request for Proposal was advertised on January 31, 2025, and February 7, 2025, with a submission date of February 26, 2025.The City did not receive any proposals by the submission date.
In light of the absence of responses, and in accordance with Rocklin Municipal Code section
3.04.090, subsection E(14), staff explored alternative options to ensure the timely progression of the required services. Tetra Tech, Inc., the firm that currently performing the monitoring and maintenance services, has a proven track record and familiarity with the City's requirements.
Engaging Tetra Tech, Inc. directly is considered to be both time-efficient and cost-effective, given their expertise and prior experience.
The proposal submitted by Tetra Tech, Inc., is for an initial three (3) year period, retroactively effective April 22, 2025, through April 25, 2028, in an amount not to exceed $82,885. Staff has Item Number C12.
348
reviewed the proposal for sufficiency and recommends that the City Council award the contract to Tetra Tech, Inc.
Environmental Analysis:
The California Environmental Quality Act (Section 21000, et. seq. of the California Public Resources Code, hereafter “CEQA”) requires analysis of agency approvals of discretionary “projects”. Under Section 15378 of the California Code of Regulations, Title 14, Division 6, Chapter 3 (“CEQA Guidelines”), a “project” may include “the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.”
The proposed landfill monitoring contract is not subject to review under CEQA pursuant to CEQA Guidelines Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15061(b)(3) (there is no possibility the activity in question may have a significant effect on the environment).
Fiscal Impact:
The Boroski Landfill Monitoring Fund (Fund 727) will be used to cover Fiscal Year (FY) 2024/25 expenses; however, this fund will not be sufficient to cover all expenses in future years. Therefore, the majority of the costs are included in the FYs 2025/26 & 202627 Operating Budget in the General Fund (Fund 100).
ATTACHMENTS:
1. Resolution
2. Resolution Exhibit A - Agreement for Services
3. Location Map
349
June 10, 2025 Page 1 of 2 Resolution No. 2025-
RESOLUTION NO. 2025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN
AWARDING THE CONTRACT FOR THE ROCKLIN LANDFILL METHANE
EXTRACTION SYSTEM OPERATIONS, MAINTENANCE, AND
MONITORING SERVICES TO TETRA TECH INC., AND AUTHORIZING THE
CITY MANAGER TO EXECUTE AN AGREEMENT
WHEREAS, the Placer County Department of Health and Human Services Notice and Order 98 -02 requires that the City of Rocklin perform operations, maintenance, a nd reporting services to the landfill gas extraction system at the former City landfill located at 4420 Rocklin Road, Rocklin, California; and
WHEREAS, the Rocklin Landfill Methane Extraction System Operations, Maintenance, and Monitoring Services consist s of providing operations, maintenance, monitoring and reporting services of the soil vapor extraction system located at 4420 Rocklin Road; and
WHEREAS, the Request for Proposals for the services was advertised January 31, 2025, and February 7, 2025, with proposals to be submitted on February 26, 2025, however, no proposals were received by the submission date; and
WHEREAS, due to the absence of responses, and in accordance with Section
3.04.090(E)(14) of the City of Rocklin Municipal Code, staff explored alternative options to ensure the timely progression of the required services and determined that Tetra Tech, Inc., the firm that is currently performing the monitoring and maintenance services, has a proven track record and familiarity with the City's requirements; and
WHEREAS, the contract for services is for an initial three (3) year period, retroactively effective as of April 22, 2025, with an end date of April 25, 2028, and in an amount not to exceed $82,885.
NOW, THEREFORE, the City Council of the City of Rocklin does resolve as follows:
Section 1. The contract for the Rocklin Landfill Methane Extraction System Operations, Maintenance and Monitoring Services is awarded to Tetra Tech, Inc. and the City Manager is authorized to execute the Agreement with Tetra Tech, Inc. in substantially the form attached hereto as Exhibit “A.”
Section 2. The City Manager is authorized to make any necessary budgetary adjustments in the Boroski Landfill Monitoring Fund (Fund 727), up to the amount specified for each applicable fiscal year as outlined in the Agreement. This includes transferring resources from the General Fund (Fund 100) to cover any shortfall within Fund 727, should one arise, provided that sufficient funds are available in Fund 100 to support such a transfer.
350
June 10, 2025 Page 2 of 2 Resolution No. 2025-
PASSED AND ADOPTED this 10th day of June, 2025, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
Jill Gayaldo, Mayor
ATTEST:
Avinta Singh, City Clerk
351
A
GREEMENT FOR SERVICES BETWEEN THE CITY OF ROCKLIN AND
TETRA TECH, INC. FOR ROCKLIN LANDFILL METHANE EXTRACTION
SYSTEM OPERATIONS, MAINTENANCE, AND MONITORING SERVICES This agreement is entered into between the City of Rocklin, through its through its Public Works Department (“City”) and Tetra Tech, Inc. a Delaware Corporation (“Consultant”) (collectively, the “Parties” and individually a “Party”) for the purpose of providing Rocklin Landfill Methane Extraction System operations, maintenance, and monitoring services on behalf of the City.
S
ection 1. RESPONSIBILITIES OF CONSULTANT
A. Pursuant to the terms and conditions of this agreement, t he Consultant shall perform all work as expeditiously as is consistent with such professional skill and care and the orderly progress of the Project and to allow the City to maintain its project schedule pursuant to the Scope of Work, which is attached and i
ncorporated herein as Exhibit A.
B. Consultant shall assign and utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall designate a project manager who at al
l times shall represent the Consultant before the City on all matters relating to thi
s Contract. The project manager shall continue in such capacity unless and unti
l he or she is removed at the request of the City, is no longer employed by Consultant, or is replaced with the written approval of the City, which approval shall not be unreasonably withheld. Consultant shall notify City in writing, of any other changes in Consultant’s staff assigned to perform the services requir ed
under
this Agreement, prior to any such performance. In the event the City desires the removal of any person assigned by Consultant to perform services pursuant to this Agreement, because the City in its reasonable discretion, deter
mines that such person is not performing in accordance with the standards required herein, Consultant shall remove such person immediately upon r
eceiving notice from the City of the desire for the removal of such person.
C. Consultant agrees and represents that it is qualified to properly provide the s
ervices set forth herein in a manner consistent with the generally accepted s
tandards of Consultant’s profession currently practicing in the geographic area under
similar conditions on projects of similar type, size and complexity.
C
onsultant is duly licensed, qualified and experienced to perform the services set forth in this Agreement. Consultant represents that it has all licenses, per
mits, qualifications and approvals of whatsoever nature that are legally required for Consultant to practice its profession or provide any services under this Agreement. Consultant represents that Consultant shall, at its reasonable cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits and approvals that are legally required for Consultant to practice its profession or provide such services. If Consultant is an
out
of state corporation, Consultant further represents that it possesses a valid c
ertification of qualification to transact business in the State of California issued by
the California Secretary of State. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the s
tandards currently observed by a competent practitioner of Consultant’s profession in California. The Consultant shall perform all work as expeditiously as is consistent with such professional skill and care and the orderly progress of the C
onsultant’s obligations under this Agreement.
EXHIBIT A
352
Section 2. RESPONSIBILITIES OF CITY
Pursuant to the terms and conditions of this agreement, City shall compensate Consultant as prescribed in Sections 3 and 4 of this agreement and shall monitor the outcomes achieved by Consultant.
Section 3. COMPENSATION
A. Consultant shall be paid as set forth herein for the services described in this agreement.
PROJECT COST SUMMARY:
• Calendar year 2025: $26,816
• Calendar year 2026: $27,620
• Calendar year 2027: $28,449
CONTRACT CONTINUED ON NEXT PAGE
353
B. In no event shall the maximum amount payable under this agreement exceed $82,885.
C. Consultant’s violation or breach of agreement terms may result in fiscal penalties, withholding of compensation, or termination of agreement.
Section 4. BILLING AND PAYMENT
A. Consultant shall submit to City within five days after completion of the services prescribed in Section 1, an itemized statement or invoice of services rendered. City shall make payment within 30 days of receipt of Consultant’s correct and approved statement or invoice.
At minimum, all invoices submitted by Consultant shall contain the following information:
354
i. Job/project name or description;
ii. City’s current purchase order and/or work order number (if applicable);
iii. Consultant’s invoice number;
iv. Date of invoice issuance;
v. Description of services billed under invoice, including the description of tasks performed and the corresponding rate charged for the completion of that task;
vi. Amount of invoice, itemizing all authorized reimbursable expenses; and vii. Total billed to date under agreement.
B. Compensation under this agreement shall be reduced by applicable consultant revenues. The term “applicable consultant revenues” refers to those receipts or reductions in expenditures or costs which operate to offset or reduce expense or cost items that are allocable to Consultant’s compensation under this agreement (such as but not limited to: purchase discounts, rebates or allowances, insurance refunds and adjustments or overpayment, or other erroneous charges ). To the extent that applicable consultant revenues, accruing or received by Consultant relate to allowable costs, they shall be credited to City either as a reduction, or a cash refund, as appropriate.
C. Should City, or the county, state, or federal government, disallow any amount claimed by or paid by City to Consultant, Consultant shall reimburse City, county, state or federal government, as directed by City or the state or federal government, for such disallowed cost.
D. Consultant shall pay when and as due, any and all taxes incurred as a result of Consultant’s compensation hereunder, including estimated taxes, and shall provide City with proof of payment upon request. Consultant agrees to indemnify City for any claims, losses, costs, fees, liabilities, damages or injuries suffered by City arising out of Consultant’s breach of this section.
Section 5. TERM OF AGREEMENT
A. The term of this agreement shall be for three years beginning May 15, 2025, and ending May 15, 2028. Notwithstanding the foregoing, City shall not be obligated for payments hereunder for any future City fiscal year unless or until the City Council appropriates funds for this agreement in the City’s budget for that City fiscal year or fiscal years. In the event that funds are not appropriated for this agreement, then this agreement shall end as of June 30 of the last City fiscal year for which funds for this agreement were appropriated. For the purposes of this agreement, the City fiscal year commences on July 1 and ends on June 30 of the following year. City shall notify Consultant in writing of such non- appropriation at the earliest possible date.
Section 6. TERMINATION OF AGREEMENT
A. If Consultant materially fails to perform Consultant’s responsibilities under this agreement to the satisfaction of City, or if Consultant fails to fulfill in a timely and professional manner Consultant’s responsibilities under this agreement, or if Consultant violates any of the terms or provisions of this agreement, then City shall have the right to terminate this agreement for cause effective immediately upon the City giving written notice thereof to Consultant. If termination for cause is given by City to Consultant and it is later determined that Consultant was not in default or the default was excusable, then the notice of termination shall be deemed to have been given without cause pursuant to paragraph B of this Section. 355
B. City may terminate this agreement without cause on thirty (30) days written notice to Consultant.
C. City may terminate this agreement immediately upon written notice should funding cease or be materially decreased during the term of this agreement.
D. City’s right to terminate this agreement may be exercised by the City Manager.
E. Should this agreement be terminated, Consultant shall promptly provide to City any and all finished and unfinished reports, data, studies, photographs, charts, and other documents prepared by Consultant pursuant to this agreement in a format acceptable to City.
F. If this agreement is terminated, Consultant shall only be paid for services satisfactorily completed and provided prior to the effective date of termination or incurred after as a direct result of the termination.
Section 7. ENTIRE AGREEMENT; AMENDMENTS; HEADINGS;
EXHIBITS/APPENDICES
A. This agreement supersedes all previous agreements relating to the subject of this agreement and constitutes the entire understanding of the Parties hereto.
Consultant shall be entitled to no other benefits other than those specified herein.
Consultant specifically acknowledges that in entering into and executing this agreement, Consultant relies solely upon the provisions contained in this agreement and no others.
B. No changes, amendments, or alterations to this agreement shall be effective unless in writing and signed by both Parties. However, minor amendments, including retroactive, that do not result in a substantial or functional change to the original intent of this agreement and do not cause an increase to the maximum amount payable under this agreement may be agreed to in writing between Consultant and City Manager or the City Manager’s designee, provided that the amendment is in substantially the same format as the City’s standard format amendment.
C. The headings that appear in this agreement are for reference purposes only and shall not affect the meaning or construction of this agreement.
D. If any ambiguity, inconsistency, or conflict exists or arises between the provisions of this agreement and the provisions of any of this agreement’s exhibits or appendices, the provisions of this agreement shall govern.
E. Contract Documents. This Agreement and its exhibits shall be known as the “Contract Documents.” Terms set forth in any Contract Document shall be deemed to be incorporated in all Contract Documents as if set forth in full therein. In the event of conflict between terms contained in these Contract Documents, the more specific term shall control. If any portion of the Contract Documents shall be in conflict with any other portion, provisions contained in the Contract shall govern over conflicting provisions contained in the exhibits to the Contract. In the event of any conflict between the terms or conditions of this written Agreement and any terms or conditions of any document prepared or provided by Consultant and made a part of this Agreement, including without limitation any document relating to the scope of services or payment therefor, the written terms of this document shall control over those terms or conditions.
356
Section 8. NONASSIGNMENT OF AGREEMENT; NON-WAIVER
Inasmuch as this agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or sublet any interest herein without the prior written consent of City. The waiver by City of any breach of any requirement of this agreement shall not be deemed to be a waiver of any other breach.
Section 9. EMPLOYMENT STATUS OF CONSULTANT
A. Consultant shall, during the entire term of this agreement, be construed to be an independent contractor, and nothing in this agreement is intended nor shall be construed to create an employer-employee relationship, a joint venture relationship, or to allow City to exercise discretion or control over the professional manner in which Consultant performs the work or services that are the subject matter of this agreement; provided, however, that the work or services to be provided by Consultant shall be provided in a manner consistent with the professionals currently practicing in the geographic area under similar conditions on projects of similar type, size and complexity. The sole interest of City is to ensure that the work or services shall be rendered and performed in a competent, efficient, and satisfactory manner. Consultant shall be fully responsible for payment of all taxes due to the State of California or the federal government that would be withheld from compensation if Consultant were a City employee. City shall not be liable for deductions for any amount for any purpose from Consultant’s compensation. Consultant shall not be eligible for coverage under City’s workers’ compensation insurance plan nor shall Consultant be eligible for any other City benefit. Consultant must issue W-2 and 941 Forms for income and employment tax purposes, for all of Consultant’s assigned personnel under the terms and conditions of this agreement.
Section 10. INDEMNIFICATION
A. To the fullest extent permitted by law and to the extent of Consultant’s negligent performance directly related to the Work Consultant shall indemnify and hold harmless City, its elected officials, officers, employees, agents, and volunteers against all claims, suits, actions, costs, expenses (including, but not limited to, reasonable attorney's fees of the City Attorney and counsel retained by City, expert fees, litigation costs, and investigation costs), damages, judgments, or decrees arising from the work or the provision of services undertaken pursuant to this agreement by Consultant, or by any of Consultant’s subcontractors, any person employed under Consultant, or under any subcontractor, or in any capacity, except when the injury or loss is caused by the sole negligence or intentional wrongdoing of City. Con sultant shall also, at Consultant’s own expense, defend the City, its elected officials, officers, employees, agents, and volunteers, against any claim, suit, action, or proceeding brought against City, its elected officials, officers, employees, agents, a nd volunteers, to the extent of Consultant’s negligent performance directly related to the work or the provision of services undertaken pursuant to this agreement by Consultant, or any of Consultant’s subcontractors, any person employed under Consultant, or under any Subcontractor, or in any capacity. Consultant shall also defend and indemnify City for any adverse determination made by the Internal Revenue Service or the State Franchise Tax Board and/or any other taxing or regulatory agency and shall defend, indemnify, and hold harmless City with respect to Consultant’s “independent contractor” status that would establish a liability on City for failure to make social security deductions or contributions or income tax withholding payments, or any other legally mandated payment. The provisions of this paragraph are intended to be 357
interpreted as broadly as permitted by applicable law. This provision shall survive the termination, expiration, or cancellation of this agreement.
B. The indemnification provisions are independent of, and shall not in any way be limited by, Consultant’s insurance coverage or lack of coverage, or by the insurance requirements of this agreement. City acknowledgement or approval of Consultant’s evidence of insurance coverage required by this agreement does not in any way relieve Consultant from its obligations under this Section.
Section 11. INSURANCE REQUIREMENTS
Without limiting Consultant’s duties of defense and indemnification, Consultant and any subcontractor agrees to have and maintain the policies set forth below, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. All policies, endorsements, certificates, and/or binders shall be subject to approval by the City as to form and content. A lapse in any required insurance coverage during this Agreement shall be a breach of this Agreement.
A. Minimum Scope and Limit of Insurance
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, covering hired (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation as required by the State of California, with Statutory Limits and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. If Consultant has no employees, Consultant must notify City if an employee is hired, verify proof of coverage for any subcontractors, and agrees to hold City harmless and defend City from claims arising from failure to provide workers’ compensation benefits. Consultant is aware of the provisions of the Labor Code, including section 3700, which require every employer to insure against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of the Labor Code, and Consultant shall comply with such provisions before commencing the performance of the work or the provision of services pursuant to this agreement.
4. Consultant shall require its subcontractors, if any, to carry and maintain insurance coverage and evidence that equals or exceeds the coverage requirements imposed upon Consultant by this agreement.
If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
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B. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
2. Primary Coverage. For any claims related to this Contract, the Consultant’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, or volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
3. Umbrella or Excess Policy. The Consultant may use Umbrella or Excess Policies to provide the liability limits as required in this Agreement. This form of insurance will be acceptable provided that all of the Primary and Umbrella or Excess Policies shall provide all of the insurance coverages herein required, including, but not limited to, primary and non-contributory, additional insured, Self-Insured Retentions (SIRs), indemnity, and defense requirements. The Umbrella or Excess Policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability insurance. No insurance policies maintained by the Additional Insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Consultant’s primary and excess liability policies are exhausted.
4. Notice of Cancelation. Each insurance policy required above shall provide that coverage shall not be canceled, except with 30 days’ notice to the City, with ten days for notice of cancelation due to non-payment. Further, in the event coverage is reduced or canceled, or otherwise materially changed, a notice of said reduction or cancellation or change shall be provided to City within 24 hours.
5. Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
6. Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
7. Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A: VII, unless otherwise acceptable to the City.
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8. Claims Made Policies. If any of the required policies for professional liability insurance provide claims-made coverage:
a. The Retroactive Date must be shown and must be before the date of the Contract or the beginning of contract work.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work. c. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
9. Verification of Coverage. Consultant shall furnish the City with original Certificate of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to the City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
Further, any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City of Rocklin, its elected officials, officers, employees, agents, or volunteers.
10. Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors.
11. Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Section 12. NOTICE OF CLAIM; APPLICABLE LAW; VENUE
A. If any claim for damages is filed with Consultant or if any lawsuit is instituted concerning Consultant’s performance under this agreement and that in any way, directly or indirectly, contingently or otherwise, affects or might reasonably affect City, Consultant shall give prompt and timely notice thereof to City. Notice shall be prompt and timely if given within 30 days following the date of receipt of a claim or 10 days following the date of service of process of a lawsuit. This provision shall survive the termination, expiration, or cancellation of this agreement.
B. Any dispute between the Parties, and the interpretation of this agreement, shall be governed by the laws of the State of California. Any litigation shall be venued in Placer County.
Section 13. COMPLIANCE WITH LAWS; NON-DISCRIMINATION
A. Consultant shall observe and comply with all applicable present and future federal 360 laws, state laws, local laws, codes, rules, regulations, and/or orders that relate to the work or services to be provided pursuant to this agreement.
B. Consultant shall not unlawfully discriminate in employment practices or in the delivery of services on the basis of race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, medical condition (including cancer, HIV, and AIDS) physical or mental disability, use of family care leave under either the Family & Medical Leave Act or the California Family Rights Act, or on the basis of any other status or conduct protected by law.
C. Consultant represents that Consultant is in compliance with and agrees that Consultant shall continue to comply with the Americans with Disabilities Act of 1990 (42 U.S.C. sections 12101, et seq.), the Fair Employment and Housing Act (Government Code sections 12900, et seq.), and regulations and guidelines issued pursuant thereto. Furthermore, where applicable, Consultant represents and warrants all websites created for City, or used by Consultant to provide services pursuant to this agreement shall comply with the Americans with Disabilities Act of 1990 and shall specifically conform to the Web Content Accessibility Guidelines found at www.w3.org.7., and comply with section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d), Subpart B, 1194.22.
D. In addition to any other provisions of this agreement, Consultant shall be solely responsible for damages directly caused, and/or penalties levied, as the result of Consultant’s noncompliance with the provisions of this section.
Section 14. ACCESS TO RECORDS; RECORDS RETENTION
A. City, federal, and state officials shall have access to any books, documents, papers, and records of Consultant that are directly pertinent to the subject matter of this agreement for the purpose of auditing or examining the activities of Consultant or City. Except where longer retention is required by federal or state law, Consultant shall maintain all records for five years after City makes final payment hereunder.
This provision shall survive the termination, expiration, or cancellation of this agreement.
B. Consultant shall maintain appropriate records to ensure a proper accounting of all funds and expenditures pertaining to the work performed or the services provided pursuant to this agreement. Consultant shall maintain records providing information that acc ount for all funds and expenses related to the provision of services provided pursuant to this agreement. Access to these records shall be provided to City during working days, 8:00 a.m. to 5:00 p.m. and at other times upon reasonable notice by City, and upon request of state and federal agencies charged with the administration of programs related to the work or services to be provided pursuant to this agreement.
C. Consultant agrees to accept responsibility for receiving, replying to, and/or complying with any audit exception by appropriate federal, state, or City audit directly related to the provisions of this agreement. Consultant agrees to repay City the full amount of payment received for duplicate billings, erroneous billings, audit exceptions, or false or deceptive claims. Consultant agrees that City may withhold any money due and recover through any appropriate method any money erroneously paid under this agre ement if evidence exists of less than full compliance with this agreement including, but not limited to, exercising a right of set-off against any compensation payable to Consultant.
D. During performance of the agreement and for a period of three (3) years after completing all services, Consultant shall maintain all accounting and financial 361
records related to this Agreement, including but not limited to records of Consultant’s costs for all services performed under this Agreement and records of Consultant’s reimbursable expenses, in accordance with generally accepted accounting practices, and shall keep and make the records available for inspection and audit by representatives of the City upon reasonable written notice.
Section 15.
LICENSES AND PERMITS
Consultant, and Consultant’s officers, employees, and agents performing the work or services required by this agreement, shall possess and maintain, at its sole cost and expense, all necessary licenses, permits, certificates, and credentials required by the laws of the United States, the State of California, the County of Placer, the City of Rocklin, and all other appropriate governmental agencies, including any certification and credentials required by City. Failure to maintain the licenses, permits, certificates, and credentials shall be deemed a breach of this agreement and constitutes grounds for the termination of this agreement by City.
Section 16.
PERFORMANCE STANDARDS
Consultant shall perform the work or services required by this agreement in accordance with the industry and/or professional standards in the same geographical area under similar conditions on projects of similar stye, size and complexity.
Section 17.
CONFLICTS OF INTEREST
Consultant and Consultant’s officers and employees shall not have a financial interest, or acquire any financial interest, direct or indirect, in any business, property, or source of income that could be financially affected by or otherwise conflict in any manner or degree with the performance of the work or services required under this agreement.
Section 18. LIMITATION OF LIABILTY
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egardless of any other terms herein to the contrary, the total liability in the aggregate, of Consultant and Consultant's officers, directors, employees, agents, and independent professional associates, and any of them, to City and any one claiming by, through or under City, for any and all injuries, claims, losses, expenses, or damages whatsoever arising out of or in any way related to Consultant's services, the project or this Agreement, from any cause or causes whatsoever, including but not limited to, the negligence, errors, omissions, strict liability, breach of contract, misrepresentation, or breach of warranty of Consultant 's officers, directors, employees, agents or independent professional associates, or any of them, shall not exceed the total compensation received by Consultant under this Agreement, or three hundred fifty thousand dollars ($350,000), whichever is greater.
Section 19. NOTICES
A. Any notices required or permitted pursuant to the terms and provisions of this agreement shall be given to the appropriate Party at the address specified below or at such other address as the Party shall specify in writing Such notice shall be deem
ed given: (1) upon personal delivery; or (2) if sent by first class mail, postage pr
epaid, two days after the date of mailing.
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Section 24. POWER AND AUTHORITY TO ENTER INTO AGREEMENT.
All parties to this Agreement warrant and represent that they have the power and authority to enter into this Agreement in the names, titles, and capacities herein stated and on behalf of any entities, persons, or firms represented or purported to be represented by such entity(ies), person(s), or firm(s) and that all formal requirements necessary or required by any state and/or federal law in order to enter into this Agreement have been fully complied with. Furthermore, by entering into this Agreement, Consultant hereby represents that it shall not have breached the terms or conditions of any other contract or agreement to which Consultant is obligated, which breach would have a material effect hereon.
Section 25. OWNERSHIP OF WORK
To the extent Consultant’s scope of services requires any of the following work or services, all research data, reports, and every other work product of any kind or character directly relating to this agreement shall become the property of the City and be delivered to the City upon completion of its authorized use pursuant to this agreement with the exception of informal communications such as emails and staff notes, whether those communications or notes are internal to Consultant's staff or between Consultant and any subconsultants. City may use Consultant’s such work products for any purpose whatsoever. City acknowledges that its alteration of documents without consent of Consultant, or use of the documents for any purpose unrelated to this agreement’s purposes, is at the City’s own risk and without liability to Consultant. All works produced under this agreement shall be deemed works produced by a contractor for hire, and all copyright with respect thereto shall vest in the City without payment of royalty or any other additional compensation. Notwithstanding anything to the contrary contained in this agreement, Consultant shall retain all of Consultant’s rights in Consultant’s own proprietary information, including, without limitation, Consultant’s methodologies and methods of analysis, ideas, concepts, expressions, know how, methods, techniques, skills, knowledge, and experience possessed by Consultant prior to, or acquired by Consultant during the performance of this agreement and Consultant shall not be restricted in any way with respect thereto.
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ection 26. USE OF CITY PROPERTY
Consultant shall not use City premises, property (including equipment, instruments, and supplies), or personnel for any purpose other than in the performance of Consultant’s obligations under this agreement.
Section 27. COUNTERPARTS/ELECTRONIC, FACSIMILE, AND PDF SIGNATURES Thi
s agreement may be executed in any number of counterparts, each of which will be an original, but all of which together will constitute one instrument. Each Party of this agreement agrees to the use of electronic signatures, such as digital signatures that meet the requirements of the California Uniform Electronic Transactions Act ((“CUETA”) Cal. Civ. Code §§ 1633.1 to 1633.17), for executing this agreement. The Parties further agree that the electronic signatures of the Parties included in this agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. Electronic signature means an electronic sound, symbol, or process attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record pursuant to the CUETA as amended from time to time. The CUETA authorizes use of an electronic signature for transactions and contracts among Parties in California, including a government agency. Digital signature means an electronic identifier, created by computer, intended by the party using it to have the same force and effect as the use of a manual signature, and shall be 364
reasonably relied upon by the Parties. For purposes of this section, a digital signature is a type of "electronic signature" as defined in subdivision (h) of Section 1633.2 of the Civil Code. Facsimile signatures or signatures transmitted via pdf document shall be treated as originals for all purposes.
Section 28. LABOR COMPLIANCE
1. PREVAILING WAGE
A. The Work contemplated herein constitutes a public work within the meaning of Labor Code sections 1720 and 1771. It shall be mandatory upon the Contractor and upon any Subcontractor, to pay not less than the said specified prevailing rates of wages to all workers employed by them under the Contract in accordance with Labor Code section 1774. The Director of the Department of Industrial Relations ("DIR") of the State of California has determined the general prevailing rate of wages of per diem wages in the locality in which the work is to be performed for each craft or type of worker needed to execute the Contract. The Contractor acknowledges that it has examined the prevailing rate of per diem wages as established by the DIR. Copies of the current schedules for prevailing wages are on file at City Hall, and the contents of those schedules are incorporated herein as if set forth in full. The Contractor shall post a copy of the applicable prevailing wage determinations at each job site, along with any other work place posters required by law.
B. The City will not recognize any claims for additional compensation because of the payment of prevailing wages. The possibility of wage increases is one of the elements to be considered by the Contractor in determining its proposal, and will not under any circumstances be considered as the basis of a claim against the City.
By executing this Contract Contractor warrants that it has registered with the Department of Industrial Relations in accordance with Labor Code section 1725.5.
2. PREVAILING WAGE RECORDS
A. The Contractor and each subcontractor shall keep an accurate payroll record which shows the name, address, social security number, correct work classification (in accordance with the wage decision), both straight and overtime worked each day and week, and hourly rate of pay, gross wages earned, deductions made and net wages paid to each journeyman, apprentice, worker or other employee paid by the Contractor /subcontractor in connection with the Work. These payroll records shall be certified and shall be made available at Contractor's principal office. These records shall be maintained during the course of the Work.
The Contractor and all subcontractors shall make the certified payroll records available for inspection by City representatives upon request and shall permit such representatives to interview employees during the work hours on the job site.
B. The City shall notify the Contractor in writing of any discrepancies or violations that are discovered during such inspections. Written notification pursuant to this Section shall include the actions that will be necessary to resolve the discrepancies and/or violations. The Contractor shall be held entirely responsible for the prompt resolution of all non-compliances with the prevailing wage laws, including those pertaining to all subcontractors and any lower -tier subcontractors. The Contractor shall forfeit as penalty to the City the amount specified by law for each calendar day or portion thereof for each worker (whether employed by the Contractor or any subcontractor) paid less than the stipulated prevailing rates for any work done under the Contract in violation of the provisions of the Labor Code and in particular, Section 1775.
C. To the extent applicable, Contractor and subcontractors shall maintain and furnish to the Department of Industrial Relations ("DIR"), a certified copy of each weekly payroll (but no less often than monthly), with a statement of compliance signed under penalty of perjury. Such certified payroll reports shall be transmitted electronically to the DIR. 365
D. The City will not recognize any claims for additional compensation because of the payment of the prevailing wages. The possibility of wage increases is one of the elements to be considered by the Contractor in entering into the Contract, and will not under any circumstances, other than delays caused by the City, or the City’s agents, be considered as the basis of a claim against the City.
3. Labor Discrimination
Attention is directed to Section 1735 of the Labor Code, which reads as follows:
“No discrimination shall be made in the employment of persons upon public works because of their race, color, national origin or ancestry, physical handicap, mental condition, marital status, or sex of such person, except as provided in Section 12940 of the Government Code, and every General Contractor for public works violating this section is subject to all the penalties imposed for a violation of this chapter.”
4 Eight-Hour Day Limitation
(a) In accordance with the provisions of the Labor Code, and in particular, Sections 1810 to 1815 thereof, inclusive, incorporated herein by reference, eight hours labor shall constitute a day's work, and no worker in the employ of Contractor, or any Subcontractor, doing or contracting to do any part of the work contemplated by the Contract, shall be required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of those provisions; provided that subject to Labor Code Section 1815, a worker may perform work in excess of either eight (8) hours per day or forty (40) hours during any one week upon compensation for all hours worked in excess of eight (8) hours per day or forty (40) hours during any one week at not less than one and one-half times the basic rate of pay.
(b) The Contractor and each Subcontractor shall also keep an accurate record showing the names and actual hours worked of all workers employed by them in connection with the Contract. This record shall be open at all reasonable hours to the inspection of the City. It is hereby further agreed that, except as provided in (a) above, the Contractor shall forfeit as a penalty to the City the sum of twenty -five dollars ($25) for each worker employed in the performance of the Contract by the Contractor or by any of its Subcontractors for each calendar day during which such worker is required or permitted to labor more than eight (8) hours in and one calendar day and forty (40) hours in any one calendar week in violation of Sections 1810 through 1815.
5. Compliance with State Requirements for Employment of Apprentices (a) The Contractor's attention is directed to Section 1777.5 of the Labor Code.
Provisions of said Section pertaining to employment of registered apprentices are hereby incorporated by reference into this Contract. As applicable, the Contractor or any Subcontractor employed by the Contractor in the performance of this Contract shall take such actions as necessary to comply with the provisions of Section 1777.5.
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EXHIBIT A
Scope of Work
The Scope of Work is as follows:
SCOPE OF WORK
Consultant understands and agrees that it shall perform all work and services as set forth in this Scope of Work and shall perform such work and services in accordance with the requirements in the Placer County Department of Health & Human Services Notice and Order 98-02 (the Order), and the associated Updated Workplan for Installation of Gas Extraction System, Former City of Rocklin Landfill, 4420 Rocklin Road, Rocklin, California (Workplan) on behalf of the City of Rocklin including but not limited to performance of operations, maintenance, and reporting for the Landfill gas extraction system at the former City landfill located at 4420 Rocklin Road, Rocklin, California (the Site).
Consultant shall perform the Order and Workplan require quarterly soil gas monitoring and reporting as follows:
• The soil gas monitoring locations required include the following (Figure 1):
• The seven (7) soil gas monitoring probes on the site (GMW1-S/GMW1-D, GMW2- S/GMW2-D, GMW3-S/GMW3-D and LEW-1). GMW1 and LEW-1 also function as extraction wells;
• The port adjacent to the swimming pool (SPS);
• The three ports in the hotel lobby floor (HLL, HLD, HL T); • Ambient air in the storage shed (SHED);
• Ambient air in the hotel lobby (HLA), north wing (HNW) and south wing (HSW); • The Hotel Continuous Monitor (HCM); and
• Continuous monitoring at soil gas monitoring well GMW4-S (compliance point installed on April 24, 2008)
SCOPE OF WORK CONTINUED ON NEXT PAGE
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Rocklin Landfill Methane Extraction System Operations, Maintenance, and Monitoring Services with Tetra Tech, Inc,
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The monitoring performed by Consultants at the above locations shall follow all established protocols and the monitoring results shall be reported to the Placer County Environmental Health Services quarterly.
Consultant shall ensure it smooth operations of the methane gas extraction system as it pertains to the services and work required by this agreement.
Tetra Tech will perform the following services, including but not limited to those identified as follows for system maintenance:
• Monthly Site visit for maintenance of the blower and water knockout system, including but not limited to lubrication, oil changes, and drive belt tensioning. As part of normal operational wear, the motor and blower require rebuilding or replacement roughly every 5 years (handled under a separate authorization when needed). Minimal water was generated in recent years, after the blower flow rate was reduced from 425 cubic foot per minute (CFM) to approximately 225 CFM in April 2009.
• On-call services for responding to emergency and unforeseen situations such as false alarms, power surges, and emergency conditions. On-call services typically involve minor system work such as restarting the system, follow-up visits to resample monitoring points with high readings, or minor repair work. If repairs or other responses are needed, which exceed the amount identified in Task 2 of the Fee Schedule, Tetra Tech will provide a change order proposal to the City of Rocklin for consideration, which the City in its sole discretion shall decide to authorize, modify, or decline. Such change order work will only be performed after City's written approval.
Consultant shall also perform the following tasks:
Task 1: Monitoring, Site Visits, and Reporting.
This task includes performing the required quarterly monitoring and reporting, as well as routine (monthly) site visits for system maintenance for the blower and water knockout system, including but not limited to lubrication, oil changes, and drive belt tensioning.
Significant maintenance requirements, if any, will be provided under Task 2 On-Call Services. This task also includes calibration and routine replacement of methane monitoring sensors.
Task 2: On-Call and Repair Services.
On-call services are those required to respond to emergency and unplanned/unforeseen system conditions, such as false alarms, power surges, and emergency conditions. On- call services typically involve minor system work such as restarting the system, follow-up visits to resample monitoring points with high readings, or minor repair work. If repairs or other responses are needed, including but not limited to repairs for replacement of major system components, that exceed the amount identified in Task 2 of the Fee Schedule, the contractor will provide a change order proposal to the City of Rocklin for consideration, which the City in its sole discretion shall decide to authorize, modify, or decline. Such change work will only be performed after City's written approval. For cost estimate purposes, the fee identified under Task 2 of the fee schedule includes up to 24 hours of services related to on-call work during the contract year. 370
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City Council
Staff Report
Subject:
Levy and Collection of Assessments for Lighting Maintenance District No. 1 for Fiscal Year 2025/26
Date:
June 10, 2025
Submitted By:
Megan Bressem, Management Analyst
Daniel Choe, Administrative Services Deputy Director
Department:
Administrative Services - Finance
Recommendation:
Conduct a Public Hearing and Consider the Following Actions:
A
.
Adopt a Resolution of the City Council of the City of Rocklin Ordering the Levy and Collection of Assessments for Lighting Maintenance District No. 1 and Confirming a Diagram and Assessment.
B
.
Adopt a Resolution of the City Council of the City of Rocklin Requesting the Collection of Taxes, Assessments and Liens on the 2025/26 Tax Roll (Lighting Maintenance District No. 1).
Background:
In accordance with the California Streets and Highways Code, Division 15, Part 2, section 22500 et seq. (the Landscaping and Lighting Act of 1972), the City of Rocklin established the Lighting Maintenance District No. 1 (the District). The District was formed for the purposes of maintaining street lights and safety lighting located within the District. A map of the District is included on page 8 of the Engineer's Report (Attachment 3).
The Landscaping and Lighting Act of 1972 (the Act), identifies the process required to annually levy and collect assessments to meet the needs of the District. The Act requires an annual Engineer’s Report to be prepared each fiscal year (FY) for which assessments are to be levied and collected. The report is to contain plans and specifications regarding improvements to be maintained, an estimated cost for maintaining the improvements, a diagram of the proposed assessment area and an assessment of the estimated costs.
For areas within the district created before the 1996/97 tax year, Proposition 218 requires any modification of assessment rates or methodologies to be brought to the voters. The maximum allowable tax for these areas has not changed since the 1996/97 tax year.
For FY 2025/26, budgeted expenses for the District will equal budgeted assessment revenue.
The Engineer's Report (Attachment 3) shows that based on the budgeted needs of the District and depending on location, the District’s assessment rate for FY 2025/26 will be between Item Number PH1.
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$11.05 and $125.15 for a single-family residential parcel.
Pursuant to the Act, in order for the City to levy and collect assessments for FY 2025/26 to pay for the cost of maintaining street lights and safety lighting for the District, it is necessary for the City Council to request the preparation of an Engineer’s Report, approve or modify and approve the completed Engineer’s Report, declare an intent to levy and collect assessments, and set and hold a hearing.
On February 25, 2025, the City Council adopted Resolution No. 2025-030 which ordered the preparation of the Engineer's Report. On May 13, 2025, the City Council adopted Resolutions No. 2025-089 and No. 2025-090, which approved the report and set the public hearing for June 10, 2025. A Notice of Public Hearing was published in the Placer Herald on May 23, 2025.
This item includes two resolutions for adoption. Resolution A (Attachment 1) would authorize staff to request that Placer County attach property tax liens ordering the levy and collection of assessments for the District and confirm a diagram and assessment. Resolution B (Attachment 2) is required by Placer County to levy and collect assessments and place liens on the 2025/26 tax roll on the City’s behalf. It also indemnifies the County for any errors in those tax rolls submitted by the City.
Adoption of the attached resolutions will allow the City to levy and collect assessments for FY 2025/26 for the cost of maintaining street lights and safety lighting for the District.
Fiscal Impact:
The total assessment revenue for FY 2025/26 is proposed to be set at approximately $251,800 to meet the operational needs of the District. The District's budget is equal to the assessments for FY 2025/26.
ATTACHMENTS:
1. Resolution A
2. Resolution B
3. LMD No. 1 Engineer's Report
373
June 10, 2025 Page 1 of 2 Resolution No. 2025-
RESOLUTION NO. 2025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN
ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS
FOR LIGHTING MAINTENANCE DISTRICT NO. 1
AND CONFIRMING A DIAGRAM AND ASSESSMENT
WHEREAS, pursuant to Division 15, Part 2, of the Streets and Highways Code of the State of California, being known as the "Landscaping and Lighting Act of 1972" ("the Act"), the City Council of the City of Rocklin has formed a maint enance district that is known and designated as Lighting Maintenance District No. 1 (hereinafter referred to as the "Maintenance District"); and
WHEREAS, th e City Council has ordered the preparation of a n Engineer's Report ("report") (Resolution No. 2025-030), and the report has been prepared and filed w ith this City Council pursuant to law for its consideration and, subsequently thereto, the City Council approved said report (Resolution No. 2025-089), and adopted the Resolution of Intention to order the levy and collection of assessments in said Maintenance District as set forth in said report and, further, proceed ed to give notice of the time and place for public hearing on the question of the l evy of the proposed assessment (Resolution No. 2025-090); and
WHEREAS, at this time, the City Council has heard all testimony and evidence and is desirous of proceeding with the levying of assessments.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Rocklin as follows:
Section 1. The above recitals are true and correct.
Section 2. The City Council hereby orders the services and maintenance work to be done as set forth in the report as approved, and orders the levy and collection of the assessments as shown and set forth and described in said report.
Section 3. The diagram and assessment, as set forth and contained in said report, are hereby confirmed and adopted.
Section 4. The adoption of this Resolution constitutes the levy of the maintenance assessments for the fiscal year comme ncing July 1, 2 025 and ending June 30, 2026.
Section 5. The City Treasurer shall place in a special fund known as the:
"LIGHTING MAINTENANCE DISTRICT NO. 1"
374
June 10, 2025 Page 2 of 2 Resolution No. 2025-
All monies collected by the Tax Collector pursuant to the provisions of this Resolution and law and said transfer shall be made and accomplished as soon as said monies have been made available to said City Treasurer.
Section 6. The City staff is hereby ordered and directed to file a certified copy of the diagram and assessment roll with the C ounty Auditor together with a certified copy of this Resolution upon its adoption.
Section 7. A certified copy of this assessment shall be on file in the office of the City Clerk as Resolution No. 2025-089, and open for public inspection.
PASSED AND ADOPTED this 10th day of June, 2025, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
_____________________________
Jill Gayaldo, Mayor
ATTEST:
____________________________
Avinta Singh, City Clerk
375
June 10, 2025 Page 1 of 2 Resolution No. 2025-
RESOLUTION NO. 2025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN
REQUESTING THE COLLECTION OF TAXES,
ASSESSMENTS AND LIENS ON THE 2025/26 TAX ROLL
(LIGHTING MAINTENANCE DISTRICT NO. 1)
WHEREAS, pursuant to Division 15, Part 2, of the Streets and Highways Code of the State of California, being known as the "Landscaping and Lighting Act of 1972" ("the Act"), the City Council of the City of Rocklin established the Lighting Maintenance District No. 1, for which annual assessments are collected on behalf of the City by the County of Placer on the annual property tax roll; and
WHEREAS, the County of Placer requires, as a condition of the collection of taxes, assessments, liens and other charges on behalf of the City that the City warrant s the legality of said charges and defend and indemnify the County from any challenge to the legality thereof.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Rocklin as follows:
Section 1. The Auditor -Controller of Placer County is requested to attach for collection on the County 2025/26 tax rolls the City of Rocklin Lighting Maintenance District No. 1 assessments (“Assessments”) as set forth in Rocklin City Council Resolution No. 2025-089.
Section 2. The City warrants and represents that the Assessments comply with all requirements of state law, including, but not limited to, Articles XIII C and XIII D of the California Constitution (Proposition 218).
Section 3. The City releases and discharges County, and its officers, agents and employees from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of the collection by the County of any of the Assessments on behalf of the City.
Section 4. The City agrees to and shall defend, indemnify and hold harmless the County, its officers, agents and employees (the “Indemnified Parties”) from any and all claims, demands, liabilities, costs and expense s, damages, causes of action, and judgments in any manner arising out of the collection by County of any of the Assessments requested to be collected by the County for the City, or in any manner arising out of the City establishment and imposition of said Assessments. The City agrees that, in the event a judgment is entered in a court of law against any of the Indemnified Parties as a result of the collection of one of the Assessments, the County may offset the amount of the judgment from any other monies c ollected by the County on behalf of the City, including property taxes.
376
June 10, 2025 Page 2 of 2 Resolution No. 2025-
Section 5. The City agrees that its officers, agents and employees will cooperate with the County in answering questions referred to City by County from any person concerning the City’s assessments, and that the City will not refer such persons to County officers and employees for response.
Section 6. The City agrees to pay such reasonable and ordinary charges as the County may prescribe to recoup its costs in placing on the tax rolls and collecting the assessments, as provided by Government Code sections 29304 and 51800.
PASSED AND ADOPTED this 10th day of June, 2025, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
________________________________
Jill Gayaldo, Mayor
ATTEST:
____________________________
Avinta Singh, City Clerk
377
2014/0
27368 Via Industria, Suite 200
Temecula, California 92590
T. 951.587.3500 800.755.6864
F. 951.587.3510 888.326.6864
www.willdan.com
City of Rocklin
Engineer’s Report
Lighting Maintenance District No. 1
FISCAL YEAR 2025/2026
Intent Meeting: May 13, 202 5
Public Hearing: June 10, 202 5
378
TABLE OF CONTENTS
TABLE OF CONTENTS ......................................................................... 1 I. OVERVIEW ................................................................................... 2 A. BACKGROUND .............................................................................................. 2 II. PLANS AND SPECIFICATIONS ................................................... 2 III. ESTIMATE OF COST .................................................. ................. 2 IV. METHOD OF APPORTIONMENT ................................................. 3 A. ASSESSMENT OF THE ESTIMATED COSTS ............................................... 3 V. ASSESSMENT DIAGRAM ............................................................ 6 VI. ASSESSMENT ROLL ................................................................... 7
379
2025/2026 Rocklin Lighting Maintenance District No. 1 2 I. OVERVIEW
A. BACKGROUND
The City of Rocklin Lighting Maintenance District No. 1 ("the District") was formed for the purpose of maintaining streetlights and safety ligh ting located within the District. The 2025/2026 Engineer's Report for the District is submitted pursuant to Division 15, Part 2, of the Streets and Highways Code of the State of Ca lifornia, being known as the "Landscaping and Lighting Act of 1972" ("the Act"), and in accordance with the provisions of Chapter 1, Article 4, commencing with Section 22565, of the Act.
The 2025/2026 Engineer's Report consists of the following:
1. Plans and specifications of the improvements to be maintained.
2. An estimate of the costs for maintaining the imp rovements for the 2025/2026 Fiscal Year.
3. An assessment of the estimated costs for the mai ntenance work for the 2025/2026 Fiscal Year.
4. A diagram of the area proposed to be assessed.
5. An assessment roll for the 2025/2026 Fiscal Year .
II. PLANS AND SPECIFICATIONS
The District was formed to maintain all "Improvemen ts" within the District; which consist of street lighting and safety lighting in the Distr ict. The total number of streetlights to be maintained in 2025/2026 will be 1,632.
Safety lighting to be maintained consists of traffic signals and flashing yellow safety lights.
There are twenty (20) traffic signals, three (3) fl ashing beacons, ten (10) speed radar signs, nine (9) blinker signs and thirty-four (34) rectangular flashing beacons to be maintained in the District during Fiscal Year 2025/2026.
III. ESTIMATE OF COST
The City’s budget for the District is shown below and details the estimated costs for Fiscal Year 2025/2026 as available at the time of preparation of this report.
The total cost of operating the District in 2025/2026 is as follows:
Estimated Street Lighting Costs $228,900
Administrative Overhead 22,9 00 Total Costs $2 51, 800
Total Assessments (1) $2 51,8 00 (1) Slight variance from Total Assessment in Table A of Section IV. Due to rounding. 380
2025/2026 Rocklin Lighting Maintenance District No. 1 3 The estimated cost of street lighting is based on the following assumptions:
1. Projected rates from PG&E; and
2. Updates to the street light inventory.
IV. METHOD OF APPORTIONMENT
A. ASSESSMENT OF THE ESTIMATED COSTS
The formula detailed below was used during the 1996/1997 assessment proceedings. In compliance with Proposition 218, the city will levy the 2025/2026 assessments using the methodology and data used in the previous year. The re is no change in the assessment methodology.
The annual levy by Zone of Benefit for 2025/2026 is shown in Table A (page 6 of this report).
The annual assessment for lighting maintenance is calculated using the following formula:
Annual Assessment = I + J + K + L + M
Where,
I = Street Lighting Maintenance Assessment
J = Administrative Overhead
K= Miscellaneous Energy Assessment
L= 1996-1997 Fixed Adjustment
M= Cost of Public Notification
The formula for the Street Lighting Maintenance Assessment is as follows:
1996/1997 estimated energy costs for street lightin g minus the difference between the 1995/1996 estimated and actual costs for street lig hting energy, divided by the total number of assessable units per zone.
The Administrative Overhead is a flat $5.74 per par cel. This amount is 15% of the total cost of maintenance, divided by the total number of assessable units in the District as of 1996/1997.
The formula is as follows:
(Street Light Costs + Traffic Safety Light Costs + Reserve Capitalization)*.15/Total Assessable Units
The Miscellaneous Energy Assessment is calculated u sing the following formula, where the letter represents the column in the table:
Miscellaneous Energy Assessment=Total Estimated Costs/Total District EDUs
381
2025/2026 Rocklin Lighting Maintenance District No. 1 4 Equivalent Dwelling Units (EDUs) are assigned to ea ch land use, as shown in the table below, based on the criteria assigned in a particular category. The total number of EDUs for the District is divided into the total cost of "Miscellaneous Energy", deriving a "per EDU" assessment.
EDU Assignments:
Land Use Category Land Use Unit EDU per Unit
Residential Single Family DU 1.00
Multi -Family DU 0.63
Mobile Home Park DU 0.56
Retirement DU 0.28
Hotel / Motel Room 0.69
Office 1,000 SF 1.75
Retail
Low Mini -Storage 1,000 SF 0.14
Lumber Yard 1,000 SF 0.40
Hardware 1,000 SF 0.59
Auto Dealer 1,000 SF 0.95
Medium Neighborhood 1,000 SF 1.38
Regional Center 1,000 SF 1.66
Supermarket 1,000 SF 1.69
Specialty 1,000 SF 2.05
High Restaurant 1,000 SF 3.02
Convenient Market 1,000 SF 3.49
Discount Club 1,000 SF 4.36
Coffee Shop 1,000 SF 4.66
Fast Food 1,000 SF 6.11
Banks 1,000 SF 7.86
Gas Station Station 1.88
Industrial Light Industrial 1,000 SF 0.92
Heavy Industrial 1,000 SF 0.70
Warehouse 1,000 SF 0.69
Golf Courses Hole 4.27
The EDU assignments for parcels designated as other than single family residential, or vacant or undeveloped land can be found in the above table.
The 1996/1997 fixed adjustment was calculated using the following formula:
((Total Costs Per Zone/120,822)*15,000)/Total Parcels Per Zone *
*Fixed Adjustment per 1996/1997 calculation. This adjustment was derived by using a formula that allocates the 1996/1997 deficit reduction costs ($15,000) back to each zone of benefit based on the percentage of 1996/1997 lighting costs ($120,822) of the zone of benefit as compared to the District.
382
2025/2026 Rocklin Lighting Maintenance District No. 1 5
TABLE A
ANNUAL LEVY BY ZONE OF BENEFIT – 2025/2026
Lighting Maintenance District No. 1
Zone
Total
Levied
Parcels
High
Density
EDU
High
Density
Assessment
EDU
Applied
Assessment
Rate ($)
Assessment
($)
Max
Assessment
Rate ($)
Total
Assessment ($) (1)
1 408 0.00 0.00 408.00 $11.04 $4,504.32 $11.05 $4,504.32 2 169 39.17 440.08 164.00 $40.44 6,632.16 $40.44 7,072.24 3 131 857.11 9,528.80 63.00 $40.58 2,556.54 $40.58 12,085.34 4 520 301.62 4,312.90 455.00 $40.58 18,463.90 $40.58 22,776.80 5 101 335.95 7,364.98 80.00 $40.58 3,246.40 $40.58 10,611.38 6 75 0.00 0 75.00 $35.10 2,632.50 $35.11 2,632.50
7 460 238.87 3,218.78 409.00 $36.86 15,075.74 $36.86 18,294.52 8 103 557.66 7,281.26 74.76 $125.14 9,355.70 $125.15 16,636.96 9 24 0.00 0 24.00 $58.26 1,398.24 $58.27 1,398.24
10 457 89.21 960.72 441.00 $26.54 11,704.14 $26.54 12,664.86 11 910 18.00 385.20 901.00 $35.84 32,291.84 $35.85 32,677.04 12 392 6.17 55.58 391.00 $55.58 21,731.78 $55.59 21,787.36 13 438 255.26 2,283.34 427.00 $32.26 13,775.02 $32.27 16,058.36 14 133 281.33 3,177.76 106.00 $52.12 5,524.72 $52.12 8,702.48 15 66 990.87 8,316.92 14.00 $34.96 489.44 $34.97 8,806.36 16 15 106.46 887.62 13.03 $31.38 409.02 $31.38 1,296.64 17 35 410.46 3,100.94 10.00 $20.90 209.00 $20.90 3,309.94 19 73 0.00 0 73.00 $33.68 2,458.64 $33.69 2,458.64
20 292 310.69 2,396.12 286.00 $46.00 13,156.00 $46.00 15,552.12 21 279 4.73 45.60 278.00 $45.60 12,676.80 $45.61 12,722.40 22 598 2.94 33.10 597.00 $33.10 19,760.70 $33.11 19,793.80 Total 5,6 79 4,806.50 53,789.70 5,289.80 $19 8,052.60 $251,8 42.30 (1) Slight Variance from Total Assessment in City’s Budget in Section III. due to rounding. 383
2025/2026 Rocklin Lighting Maintenance District No. 1 6 V. ASSESSMENT DIAGRAM
The Assessment Diagram for the District is shown below and it contains the zones of benefit for the District.
384
1 4
11 12
5 7
310
16 8
15 17
2 13 2022
21 6
14 919
LLD 1
ZOB
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 19
20 21
22 City of Rocklin Boundary
City of Rocklin
Lighting Maintenance District No. 1
²
"
385
2025/2026 Rocklin Lighting Maintenance District No. 1 7 VI. ASSESSMENT ROLL
The Assessment Roll is a listing of the proposed as sessment for Fiscal Year 2025/2026 apportioned to each lot or parcel, as sho wn on the last equalized roll of the Assessor of the County of Placer. The Prelimina ry Assessment Roll is provided as part of this report and is incorporated herein.
The description of each lot or parcel is part of th e records of the Assessor of the County of Placer and these records are, by reference, made part of this Report.
386
City Council
Staff Report
Subject:
Levy and Collection of Assessments for Landscape and Lighting Maintenance District No. 2 for Fiscal Year 2025/26
Date:
June 10, 2025
Submitted By:
Megan Bressem, Management Analyst
Daniel Choe, Administrative Services Deputy Director
Department:
Administrative Services - Finance
Recommendation:
Conduct a Public Hearing and Consider the Following Actions:
A
.
Adopt a Resolution of the City Council of the City of Rocklin Ordering the Levy and Collection of Assessments for Landscape and Lighting Maintenance District No. 2 and Confirming a Diagram and Assessment.
B
.
Adopt a Resolution of the City Council of the City of Rocklin Requesting the Collection of Taxes, Assessments and Liens on the 2025/26 Tax Roll (Landscape and Lighting Maintenance District No. 2).
Background:
In accordance with the California Streets and Highways Code, Division 15, Part 2, section 22500 et seq. (the Landscaping and Lighting Act of 1972), the City of Rocklin established the Landscape and Lighting Maintenance District No. 2 (the District). The District was formed for the purposes of maintaining street lights, safety lighting, and all costs related to the maintenance of roadway landscaping located within the District. A map of the District is included on page 14 of the Engineer's Report (Attachment 3).
The Landscaping and Lighting Act of 1972 (the Act), identifies the process required to annually levy and collect assessments to meet the needs of the District. The Act requires an annual Engineer’s Report to be prepared each fiscal year (FY) for which assessments are to be levied and collected. The report is to contain plans and specifications regarding improvements to be maintained, an estimated cost for maintaining the improvements, a diagram of the proposed assessment area and an assessment of the estimated costs.
For areas within the district created before the 1996/97 tax year, Proposition 218 requires any modification of assessment rates or methodologies to be brought to the voters. The maximum allowable tax for these areas has not changed since the 1996/97 tax year.
The maximum tax for areas annexed into the District after the 1996/97 tax year are based on a base year rate equivalent to the first year’s actual utility and maintenance costs, increased by Item Number PH2.
387
an annual 4% inflationary factor.
For FY 2025/26, budgeted expenses for the District exceed budgeted assessment revenue by $314,300 due to increases in operating expenses. District reserves will cover the shortfall. The Engineer's Report (Attachment 3) shows that based on the budgeted needs of the District and depending on location, the District’s assessment rate for FY 2025/26 will be between $5 and $1,585.11.
Pursuant to the Act, in order for the City to levy and collect assessments for FY 2025/26 to pay for the cost of maintaining street lights, safety lighting, and roadway landscaping for the District, it is necessary for the City Council to request the preparation of an Engineer’s Report, approve or modify and approve the completed Engineer’s Report, declare an intent to levy and collect assessments, and set and hold a hearing.
On February 25, 2025, the City Council adopted Resolution No. 2025-031 which ordered the preparation of the Engineer's Report. On May 13, 2025, the City Council adopted Resolutions No. 2025-091 and No. 2025-092, which approved the report and set the public hearing for June 10, 2025. A Notice of Public Hearing was published in the Placer Herald on May 23, 2025.
This item includes two resolutions for adoption. Resolution A (Attachment 1) would authorize staff to request that Placer County attach property tax liens ordering the levy and collection of assessments for the District and confirm a diagram and assessment. Resolution B (Attachment 2) is required by Placer County to levy and collect assessments and place liens on the 2025/26 tax roll on the City’s behalf. It also indemnifies the County for any errors in those tax rolls submitted by the City.
Adoption of the attached resolutions will allow the City to levy and collect assessments for FY 2025/26 for the cost of maintaining street lights, safety lighting, and roadway landscaping for the District.
Fiscal Impact:
Total assessment revenue for FY 2025/26 is proposed to be set at approximately $2,830,600 to meet the operational needs of the District. Based on the District's budget, this level of funding will leave the District with a deficit of $314,300 for FY 2025/26. The deficit will be covered by the existing fund balance.
ATTACHMENTS:
1. Resolution A
2. Resolution B
3. LLMD No. 2 Engineer's Report
388
June 10, 2025 Page 1 of 2 Resolution No. 2025-
RESOLUTION NO. 2025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN
ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS FOR
LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 2
AND CONFIRMING A DIAGRAM AND ASSESSMENT
WHEREAS, pursuant to Division 15, Part 2, of the Streets and Highways Code of the State of California, being known as the "Landscaping and Lighting Act of 1972" ("the Act"), the City Council of the City of Rocklin has formed a maintenance district that is known and designated as: Landscape and Lighting Maintenance District No . 2 (hereinafter referred to as the "Maintenance District"); and
WHEREAS, this City Council has ordered the preparation of an Engineer's Report ("report") (Resolution No. 2025-031), and the report has been prepared and filed with the City Council pursuant to law for its consideration and, subsequently thereto, th e City Council approved said report (Resolution No. 2025-091), and adopted the Resolution of Intention to order the levy and collection of assessments in said Maintenance District as set forth in said report and, further, proceed ed to give notice of the time and place for public hearing on the question of the l evy of the proposed assessment (Resolution No. 2025-092); and
WHEREAS, at this time, th e City Council has heard all testimony and evidence and is desirous of proceeding with the levying of assessments.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Rocklin as follows:
Section 1. The above recitals are all true and correct.
Section 2. The City Council hereby orders the services and maintenance work to be done as set forth in the report as approved, and orders the levy and collection of the assessments as shown and set forth and described in said report.
Section 3. The diagram and assessm ent, as set forth and contained in said report, are hereby confirmed and adopted.
Section 4. The adoption of this Resolution constitutes the levy of the maintenance assess ments for the fiscal year commencing July 1, 2 025 and ending June 30, 2026.
389
June 10, 2025 Page 2 of 2 Resolution No. 2025-
Section 5. The City Treasurer shall place in that special fund known as the:
"LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 2"
All monies collected by the Tax Collector pursuant to the provisions of this Resolution and law and said transfer shall be made and accomplished as soon as said monies have been made available to said City Treasurer.
Section 6. The City staff is hereby ordered and directed to file a certified copy of the diagram and assessment roll with the County Auditor together with a certified copy of this Resolution upon its adoption.
Section 7. A certified copy of this assessment shall be on file in the office of the City Clerk as Resolution No. 2025-091, and open for public inspection.
PASSED AND ADOPTED this 10th day of June, 2025, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
______________________________
Jill Gayaldo, Mayor
ATTEST:
____________________________
Avinta Singh, City Clerk
390
June 10, 2025 Page 1 of 2 Resolution No. 2025-
RESOLUTION NO. 2025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN
REQUESTING THE COLLECTION OF TAXES,
ASSESSMENTS AND LIENS ON THE 2025/26 TAX ROLL
(LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 2)
WHEREAS, pursuant to Division 15, Part 2, of the Streets and Highways Code of the State of California, being known as the "Landscaping and Lighting Act of 1972" ("the Act"), the City Council of the City of Rocklin established the Landscape and Lighting Maintenance District No. 2, for which annual assessments are collected on behalf of the City by the County of Placer on the annual property tax roll; and
WHEREAS, the County of Placer requires, as a condition of the collection of taxes, assessments, liens and other charges on behalf of the City that the City warrant s the legality of said charges and defend and indemnify the County from any challenge to the legality thereof.
NOW THEREFORE, BE IT RESOLVED by the City Coun cil of the City of Rocklin as follows:
Section 1. The Auditor -Controller of Placer County is requested to attach for collection on the County 2025/26 tax rolls the City of Rocklin Lighting Maintenance District No. 2 assessments (“Assessments”) as set forth in Rocklin City Council Resolution No. 2024-091.
Section 2. The City warrants and represents that the Assessments comply with all requirements of state law, including, but not limited to, Articles XIII C and XIII D of the California Constitution (Proposition 218).
Section 3. The City releases and discharges the County, and its officers, agents and employees from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of the collection by County of any of the Assessments on behalf of the City.
Section 4. The City agrees to and shall defend, indemnify and hold harmless the County, its officers, agents and employees (the “Indemnified Parties”) from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments in any manner arising out of the collection by County of any of the Assessments requested to be collected by County for City, or in any manner arising out of the City establishment and imposition of said Assessments. The City agrees that, in the event a judgment is entered in a court of law against any of the Indemnified Parties as a result of the collection of one of the Assessments, the County may offset the amount of the judgment from any other monies collected by the County on behalf of the City, including property taxes.
391
June 10, 2025 Page 2 of 2 Resolution No. 2025-
Section 5. The City agrees that its officers, agents and employees will cooperate with the County in answering questions referred to City by County from any person concerning the City’s assessments, and that City will not refe r such persons to County officers and employees for response.
Section 6. The City agrees to pay such reasonable and ordinary charges as the County may prescribe to recoup its costs in placing on the tax rolls and collecting the assessments, as provided by Government Code sections 29304 and 51800.
PASSED AND ADOPTED this 10th day of June, 2025, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
____________________________________
Jill Gayaldo, Mayor
ATTEST:
____________________________
Avinta Singh, City Clerk
392
27368 Via Industria, Suite 200
Temecula, California 92590
T. 951.587.3500 800.755.6864
F. 951.587.3510 888.326.6864
www.willdan.com
City of Rocklin
Engineer’s Report
Landscape and Lighting
Maintenance District No. 2
FISCAL YEAR 202 5/202 6
Intent Meeting: May 13, 202 5
Public Hearing: June 10, 202 5
393
TABLE OF CONTENTS
TABLE OF CONTENTS .............................................................................................. 1 I. OVERVIEW ....................................................................................................... 2 A. BACKGROUND ............................................................................................................. 2 II. PLANS AND SPECIFICATIONS ...................................................................... 2 III. ESTIMATE OF COST ....................................................................................... 3 IV. METHOD OF APPORTIONMENT .................................................................... 4 A. ASSESSMENT OF THE ESTIMATED COSTS ........................................................ 4 B. ASSESSMENT RATES ................................................................................................ 7 V. ASSESSMENT DIAGRAM ............................................................................. 12 VI. ASSESSMENT ROLL .................................................................................... 13
394
2025/2026 Rocklin Landscape and Lighting Maintenanc e District No. 2 2 I. OVERVIEW
A. BACKGROUND
The City of Rocklin Landscaping and Lighting Maintenance District No. 2 ("the District") was formed for the purpose of maintaining streetlights, safety lighting, and all related costs of maintenance of roadway landscaping located within the District. The 2025/2026 Engineer's Report for the District is submitted for review pur suant to Division 15, Part 2, of the Streets and Highways Code of the State of California, being known as the "Landscaping and Lighting Act of 1972" ("the Act"), and in accordance with the provisions of Chapter 1, Article 4, commencing with Section 22565, of the Act.
The 2025/2026 Engineer's Report consists of the following:
1. Plans and specifications of the improvements to be maintained.
2. An estimate of the costs for maintaining the imp rovements for the 2025/2026 Fiscal Year.
3. An assessment of the estimated costs for the mai ntenance work for the 2025/2026 Fiscal Year.
4. A diagram of the area proposed to be assessed.
5. An assessment roll for the 2025/2026 Fiscal Year .
II. PLANS AND SPECIFICATIONS
The District was formed to maintain all "Improvemen ts" within the District, which consist of street lighting, safety lighting, and all related c osts for the maintenance of roadway landscaping in the District. The total number of st reetlights to be maintained in 2025/2026 will be 2,924.
Safety lighting to be maintained consists of traffi c signals and flashing yellow safety lights.
There are fifty-two (52) traffic signals, three (3) flashing beacons, four (4) speed radar signs and eighteen (18) blinker signs to be maintained in the District during 2025/2026.
Landscaping maintenance costs consist of labor, mat erials, water, electric (for landscape water meters), contract and professional services, and equipment associated with the maintenance of landscaping. The cost of operating irrigation timers for roadway landscaping is also included in this category of expense. There are one hundred fifty-four (154) irrigation controllers. Maintenance costs will be allocated to the "benefit zones" of the District based on the level of maintenance required by each zone.
395
2025/2026 Rocklin Landscape and Lighting Maintenanc e District No. 2 3 III. ESTIMATE OF COST
The City’s budget for the District shown below deta ils the estimated costs for Fiscal Year 2025/2026, as available at the time of preparation of this report.
Estimated Landscape Maintenance Costs $1,396,700
Estimated Signals and Lights Costs 1,258,700
Estimated Administrative Overhead 461,200
County Collection Fee 28,300 Total Costs $3, 144,900
Reserve Contribution (314,271)
Total Assessments* $2 ,83 0, 629
* Levy will be slightly less than the budgeted amount due to the rounding of parcels to the nearest even penny in order to be placed on the Secured Roll.
Details of total costs:
Labor/Benefits $844, 300
Materials/supplies 125,500
Utilities 402,900
Services 661,400
Communications 611,700
Travel, Training 7,500
Fleet Services 122,200
Repair and Maintenance 28 7,000
Rentals 7,000
Collection Fees 28,300
Equipment 5,000
Miscellaneous 500
Administrative Overhead 41,600
(1) Total $3,144,900
Proposed maintenance includes:
Replacement/repair of existing landscape, walls, and fences.
(1) Costs exceed expenses due to an increase in operat ing expenses. This expense will be paid from District reserves.
396
2025/2026 Rocklin Landscape and Lighting Maintenanc e District No. 2 4 IV. METHOD OF APPORTIONMENT
A. ASSESSMENT OF THE ESTIMATED COSTS
Assessments are listed by Zone of Benefit in the at tached Table A. All assessments were created by the calculations described below in June of 1996, except in Zones of Benefit 42 through Zone of Benefit 86. Zones of Benefit 42-54 and 56-86 were established by resolution following a landowner election. Zone of Benefit 55 was established at the time of annexation into the City in accordance with Local Agency Forma tion Commission findings. All zones have been assigned a base year assessment, and zone s 42 through 86 are adjusted annually by 4 percent to reflect inflationary increases.
Unit Assignment Tables
For all "planned" parcels located in zones 24, 32, 33, 34, 35, and 36 (Stanford Ranch), and for developed commercial and multi-family parcels l ocated in zones 23, 30, 52, 54, and 56 an Equivalent Dwelling Unit (EDU) total has been as signed to each parcel. An EDU is defined for taxing purposes as a single-family detached house on a single lot. The standard EDU is based on an average density of 5.3 single-family units per acre for an approved final large lot subdivision map. All other uses are compa red to the single-family dwelling unit in establishing the number of taxable units assigned to a parcel of land.
Zoning Classification EDUs per unit or acre
Developed Residential
Single Family Residential 1.0 per unit
Condominium 1.0 per unit
Duplex, Triplex 0.8 per unit Multi -Family 10.0 per acre
Developed Non -Residential
Business/Professional 10.0 per acre
Commercial 10.0 per acre
Industrial 6.0 per acre
Undeveloped Parcels 5.3 per acre
397
2025/2026 Rocklin Landscape and Lighting Maintenanc e District No. 2 5 For parcels located in zone 58 and zone 67, the following EDU factors have been designated and only those parcels within these two zones that are in their final map phase prior to June 30th of the current year are subject to the upcoming fiscal year’s assessment.
Zoning Classification EDUs per unit or acre
Developed Residential
Single Family Residential 1.0 per unit
Multi -Family Residential 0.63 per unit
Developed Non -Residential
Business/Professional 5.3 per acre
Commercial 5.3 per acre
For parcels located in zones 59 through 86 the following EDU factors have been designated for each land use:
Zoning Classification EDUs per unit or acre
Developed Residential
Single Family Residential 1.0 per unit
Multi -Family Residential 0.63 per unit
Developed Non -Residential
Business/Professional 5.3 per acre
Commercial 5.3 per acre
Undeveloped Non -Residential
Commercial 5.3 per acre
Zone 55
For all parcels located in the Atherton Tech Center /Herman Miller Property (zone 55), an Equivalent Taxing Unit (ETU) total has been assigned to each parcel. An ETU is defined for taxing purposes as a Final Use Parcel. A Final Use Parcel is a parcel that has been subdivided to its final lot size. Parcels not determined to be Final Use Parcels are assigned an ETU factor based upon estimated future development. The Herman Miller property (now owned by William Jessup University) was determined to have an ETU assignment of 28 ETUs.
398
2025/2026 Rocklin Landscape and Lighting Maintenanc e District No. 2 6 Zones of Benefit 23 through 41
Assessments in Zones of Benefit 23 through 41 were calculated as detailed below.
The annual assessment for landscaping and lighting is calculated using the following formula:
Annual Assessment = I + J + K + L + M
Where,
I = Street Lighting Maintenance Assessment
J = Administrative Overhead
K = Traffic Safety Lighting Assessment
L = Landscape Maintenance Assessment
M = Cost of Notification
The formula for the Street Lighting Maintenance Assessment is as follows:
(G-(D-E))/C
Where,
G = 1996-1997 Estimated Street Light Maintenance Costs
D = 1995-1996 Estimated Street Light Maintenance Costs
E = 1995-1996 Actual Street Light Maintenance Costs
C = Number of assessable Equivalent Dwelling Units assigned in the benefit zone
The Administrative Overhead of $3.33 per Equivalent Dwelling Unit represents 15% of the total 1996-1997 lighting maintenance costs for Dist rict 1, divided evenly by the number of assessable 1996-1997 EDUs in District 1. See the 1996-1997 Engineer's Report for District 1 EDU figures.
The Traffic Safety Lighting Assessment is calculated using the following formula:
Traffic Safety Lighting Assessment = Total Cost of Maintenance for Traffic Safety/Total EDU's
The Landscape Maintenance Assessment is calculated using the following formula:
Landscape Assessment = Cost of Landscape Maintenance per Zone / total EDUs per zone
399
2025/2026 Rocklin Landscape and Lighting Maintenanc e District No. 2 7 B. ASSESSMENT RATES
Zones of Benefit 23 through 41
Assessments in Zones of Benefit 23 through 41 for t he purposes of this report were established in June of 1996 and have not changed. In compliance with Proposition 218, the City will levy the 2025/2026 assessments using the same methodology used in the previous year. There has been no change in the assessment me thodology since the 1996-1997 assessment proceedings.
Zones of Benefit 42 through 54 and 56 through 86
Assessments in Zones of Benefit 42 through 54 and 5 6 through 86 were assigned a base year assessment in the year of the zone's formation with a 4% inflation rate to be added to the base levy in each year after the base year. The base year and base assessment are shown below:
Zone Zone Description
Resolution
Number
Base
Year Base Rate/EDU
42 Stanford Ranch Lot 34 98-269 1999-2000 $117.00
43 Andrea Court 98 -168 1998 -1999 $158.00
44 Parcel 38 Stanford Ranch 98 -222 1998 -1999 $101.00 45 Reedy Subdivision 98 -332 1999 -2000
Single Family = $88.00
High Density = $21.00
46 Sunset West/R.C.Collet 99 -105 1999 -2000 $28.54 47 Sunset West/Cresleigh 99 -106 1999 -2000 $29.53
48 Sunset West -Diversified Investors/Syncom
Homes/Cresleigh /Kaufman and Broad 99 -373 2000 -2001 $33.88 49 Sunset West Lot 49A, B & C 00 -176 2000 -2001 $61.37 50 Quarry Ridge Units 1 -4 00 -346 2001 -2002 $73.87 51 Yankee Hill Estates Units 1 -6 01 -299 2002 -2003 $90.21 52 Rock Eight Units 1 -3 02 -140 2002 -2003 $69.05
53 Quarry Ridge Units 6 & 7 02 -236 2003 -2004 $57.27 54 Sunset West Lots 1 & 2A 03 -047 2003 -2004 $28.83 56 Sierra Valley Oaks 03 -237 2004 -2005 $50.53
57 Parcel K - Stonegate 04 -037 2004 -2005 $52.49
58 Whitney Oaks 05 -070 2005 -2006 $12 4.68
59 Blue Oaks 05 -170 2006 -2007 $67.08
60 Orchard Creek 06 -036 2006 -2007 $34.53
61 Croftwood 06 -055 2006 -2007 $310.44
62 Granite Lakes Estates 07 -060 2007 -2008 $159.84 63 Rocklin Executive Office Park 07 -252 2008 -2009 $243.05 64 Sierra College Center 07 -307 2008 -2009 $184.55 65 Meyer Court 08 -219 2008 -2009 $65.18
66 Pacific Tech Center 08 -121 2008 -2009 $92.23
400
2025/2026 Rocklin Landscape and Lighting Maintenanc e District No. 2 8 Zone Zone Description
Resolution
Number
Base
Year Base Rate/EDU
67 Whitney Ranch Phase II SD -2006 -06A 11 -155 2011 -2012 $66.02 68 Sierra College Interchange Rocklin Commons DL
2006 -7 13 -30 2013 -2014 $77.68
69 Sierra College Interchange Rocklin Crossings DL
2006 -7 13 -31 2013 -2014 $58.60
70 Sunset West Parcel 48 SD -2006 -02 2013 -119 2013 -2014 $47.57 71 Sunset West Parcel 39 SD -2006 -04 2013 -184 2013 -2014 $75.47 72 Rocklin Del Rio Self Storage DL -2009 -01 2014 -7 2013 -2014 $9.13 73 Rocklin 60 SD -2005 -07 2014 -242 2014 -2015 $379.95 74 Arco Station DR -2013 -11 2014 -88 2014 -2015 $256 .98 75 Avalon SD -2013 -01 201 4-246 2014 -2015 $357.15 76 Parklands South SD -2013 -03 2014 -266 2014 -2015 $371.46 77 Center at Secret Ravine DL -2009 -03 2015 -79 2015 -2016 $96.56 78 Brighton Subdivision SD -2014 -0002 2015 -220 2015 -2016 $279.57 79 Garnet Creek SD -2013 -10 2015 -216 2015 -2016 $79.87 80 Spring Valley Phase 1 Village 1 SD -2013 -07 2015 -223 2015 -2016 $207.49 81 Audi Rocklin SD -2013 -06 2015 -307 2015 -2016 $79.82 83 Parklands North 2016 -04 2016 -04 2015 -2016 $455.86 85 Granite Drive Estates 216 -99 2016 -41 2016 -2017 $10.23 86 Spring Valley Village Phase I 2016 -64 2016 -64 2016 -2017 $206.24
The base year assessment for landscaping and lighting maintenance is calculated using the following formula:
Annual Assessment = I + J + K + L
Where,
I = Street Lighting Maintenance Assessment
J = Administrative Overhead
K = Traffic Safety Lighting Assessment
L = Landscape Maintenance Assessment
The formula for the Street Lighting Maintenance Assessment is as follows: G/C
Where,
G = Estimated Street Light Maintenance Costs for the year in which the zone was formed C = Number of assessable Equivalent Dwelling Units assigned in the benefit zone for the year in which the zone was formed or, in the case o f zone 58, the number of anticipated Equivalent Dwelling Units once the zone is fully developed.
401
2025/2026 Rocklin Landscape and Lighting Maintenanc e District No. 2 9 The Traffic Safety Assessment and Landscape Mainten ance Assessment are calculated using the same formulas applied in Zones of Benefit 23 through 41. The assessments are calculated using the same data used in the year in which the zone was created.
Zone of Benefit 55
Assessments in Zone of Benefit 55 were assigned a base year assessment in the fiscal year following the zone's annexation with a 4% inflation rate to be added to the base levy in each year after the base year. A study conducted by City staff determined that the costs of maintenance in Zone of Benefit 55 would be approxim ately the equivalent to assessments collected under the 2002-2003 Placer County CSA#28 - Zone 47 assessment methodology.
The base assessment was determined to be equivalent to the area's prior year assessment as determined by the methodology applied by the Placer County CSA #28 - Zone 47.
The base year assessment for landscaping and lighting maintenance is calculated using the following formula:
Annual Assessment = (I x A) + L
Where,
I = Street Lighting Maintenance Assessment
A = Gross Assessable Acreage
L = Landscape Maintenance Assessment
The formula for the Street Lighting Maintenance Assessment is as follows: G/B Where,
G = Estimated Street Light Maintenance Costs
B = Gross assessable acres in the benefit zone
The Landscape Maintenance Assessment is calculated using the following formula:
Landscape Assessment = Cost of Landscape Maintenance per zone / ETUs per zone
Zone of Benefit 55 allows for the assessments on a common area to be reapportioned to the parcels receiving benefit from that common on the basis of land area.
402
2025/2026 Rocklin Landscape and Lighting Maintenanc e District No. 2 10
TABLE A
ESTIMATED UNITS AND EDU’S – 2025/2026
LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 2
Zone
Total Parcels
FY 2025/2026
Total
EDUs
FY
2025/2026
Maximum
Assessment Rate
Per EDU
Applied Rate
per EDU
Total
FY 2025/2026 Levy
23 198 268.02 $48.30 $48.30 $12,945.36
24 1,052 1,277.55 $90.46 $90.38 $115,467.30
25 132 132.00 $50.78 $50.78 $6,702.96
26 37 37.00 $8.79 $8.78 $324.86
27 73 73.00 $24.12 $24.12 $1,760.76
28 123 123.00 $72.61 $72.60 $8,929.80
29 80 80.00 $34.79 $34.78 $2,782.40
30 887 1,633.32 $49.57 $49.56 $80,955.14
31 291 291.00 $60.09 $60.08 $17,483.28
32 746 2,024.78 $84.76 $84.76 $171,620.18
33 1,148 1,354.34 $89.50 $89.50 $121,213.36
34 1,187 3,075.17 $71.83 $71.83 $220,878.96
35 1,854 1,854.00 $5.00 $5.00 $9,270.00
36 512 657.38 $87.73 $87.72 $57,666.84
39 93 0.00 $0.00 $0.00 $0.00
41 76 76.00 $36.10 $36.10 $2,743.60
42 101 101.00 $324.29 $324.28 $32,752.28
43 8 8.00 $455.58 $455.58 $3,644.64
44 65 65.00 $291.21 $291.20 $18,928.00
45 140 140.00 $243.97 $243.96 $34,154.40
46 519 535.79 $79.08 $79.08 $42,370.36
47 176 176.00 $81.93 $81.92 $14,417.92
48 1,031 1,030.00 $90.29 $90.28 $92,988.40
49 258 258.00 $163.58 $163.58 $42,203.64
50 62 62.00 $189.37 $189.36 $11,740.32
51 198 198.00 $222.35 $222.34 $44,023.32
52 95 96.10 $170.19 $170.18 $16,354.32
53 30 30.00 $135.73 $135.72 $4,071.60
54 9 57.24 $68.33 $68.33 $3,911.34
55 37 174.61 $1,585.11 $1,585.11 $276,783.30
56 70 70.00 $115.12 $115.12 $8,058.40
57 109 109.00 $119.58 $119.58 $13,034.22
58 1,850 1,853.08 $273.19 $273.18 $506,223.72
59 167 451.23 $141.32 $141.32 $63,766.10
60 12 440.24 $72.75 $72.75 $32,028.80
403
2025/2026 Rocklin Landscape and Lighting Maintenanc e District No. 2 11 Zone
Total Parcels
FY 2025/2026
Total
EDUs
FY
2025/2026
Maximum
Assessment Rate
Per EDU
Applied Rate
per EDU
Total
FY 2025/2026 Levy
61 139 139.00 $654.05 $654.04 $90,911.56
62 50 110.00 $323.80 $323.80 $35,617.96
63 7 3.13 $473.43 $473.43 $1,482.92
64 1 54.01 $359.49 $359.48 $19,415.78
65 9 9.00 $122.08 $122.08 $1,098.72
66 7 41.02 $179.65 $179.65 $7,369.74
67 1,566 1,547.00 $114.33 $114.32 $176,853.04
68 18 199.49 $124.37 $124.37 $24,809.74
69 20 261.71 $93.82 $93.82 $24,554.00
70 62 61.00 $76.16 $76.16 $4,645.76
71 50 48.00 $120.83 $120.82 $5,799.36
72 1 50.88 $14.61 $14.61 $743.72
73 169 169.00 $584.92 $584.92 $98,851.48
74 1 6.73 $395.66 $395.66 $2,662.76
75 76 76.00 $549.82 $549.82 $41,786.32
76 66 66.00 $571.85 $571.84 $37,741.44
77 4 18.82 $142.93 $142.93 $2,689.96
78 74 74.00 $413.83 $413.82 $30,622.68
79 79 79.00 $118.23 $118.22 $9,339.38
80 130 130.00 $307.14 $307.14 $39,928.20
81 1 24.59 $118.15 $118.15 $2,905.38
83 76 76.00 $674.78 $674.78 $51,283.28
85 76 81.82 $14.56 $14.56 $1,191.28
86 89 89.00 $293.54 $293.54 $26,125.06
Total 16,197 22,227.05 $2,830,629.40
Note: EBU, Maximum and Applied Rates are rounded to two decimal places. Levy for individual parcels are rounded to the nearest even pennies as required by Placer County.
404
2025/2026 Rocklin Landscape and Lighting Maintenanc e District No. 2 12 V. ASSESSMENT DIAGRAM
The map showing benefit zone boundaries is attached to the Report.
405
81 80
79 78
77 76
75 73
33 74
29 66
67 68 69
70 71
45 23
24 25
26 27
28 72
30 31
32 34
35 36
38 39
41 42
43 44
65 46
47 48
49 50
51 52
53 5454
55 56
57 58
59 60
61 62
63 64
City of Rocklin
Landscape and Lighting Maintenance District No. 2
²
77 78
79 80
81 83
85 86
City of Rocklin Boundary
Zones
23 24
25 26
27 28
29 30
31 32
33 34
35 36
38 39
41 42
43 44
45 46
47 48
49 50
51 52
53 54
55 56
57 58
59 60
61 62
63 64
65 66
67 68
69 70
71 72
73 74
75 76
5/2
406
2025/2026 Rocklin Landscape and Lighting Maintenanc e District No. 2 13 VI. ASSESSMENT ROLL
The Assessment Roll is a listing of the proposed assessment for Fiscal Year 2025/2026 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of Placer. The Preliminary Assessment Roll is provided as part of this report and is incorporated herein.
The description of each lot or parcel is part of the records of the Assessor of the County of Placer and these records are, by reference, made part of this Report.
407
City Council
Staff Report
Subject:
Fiscal Year 2024/25 Third Quarter Reports: Financial, Building, Capital Improvement Program, and Strategic Plan Update
Date:
June 10, 2025
Submitted By:
Zonousia Lee, Budget Officer
Daniel Choe, Administrative Services Deputy Director
Andrew Keys, Assistant City Manager
Department:
Administrative Services - Finance
Recommendation:
A
.
Adopt a Resolution of the City Council of the City of Rocklin Accepting the Quarterly Financial Report for the Quarter Ended March 31, 2025, Amending the Fiscal Year 2024/25 Operating Budget.
B
.
Receive the Quarterly Building Report and the Capital Improvement Program Progress Report for the Quarter Ended March 31, 2025.
C
.
Receive an Update on the 2023-2025 Strategic Plan Regarding Progress Made on the Work Plan for the Quarter Ended March 31, 2025.
Background:
Fiscal Year (FY) 2024/25 Third Quarter Financial Report The quarterly financial report provides an overview of the City of Rocklin's financial position as of March 2025. The City's departments and the Finance Division evaluate budget-to-actual performance to ensure fiscal stability, identify potential concerns, recommend necessary adjustments, and implement operational changes as required. This process ensures that the City remains financially sound while proactively addressing any emerging issues.
The
Quarterly Financial Report for the quarter ended March 31, 2025 is included as Exhibit A to the Resolution (Attachment 2).
Through this review, staff has identified necessary adjustments to the Fiscal Year (FY) 2024/25 Operating Budget to align budgetary requirements with contracts and actions previously approved by the City Council. Details are outlined in Exhibit B to the Resolution (Attachment 3).
Other Quarterly Reports
As part of this quarterly report, the Quarterly Building Report, previously submitted to City Council as a standalone item, is included as Attachment 4. The inclusion of this report in the Third Quarter Financial Report streamlines reporting by aligning building activity data with related revenue trends and financial performance indicators. For the third quarter, from Item Number D1.