Roseville City Council
October 5, 2022

AGENDA
October 5, 2022

CITY COUNCIL
6:00 p.m.

Council Chambers
311 Vernon Street
Roseville, California
www.roseville.ca.us
The meeting may be viewed on Comcast channel 14, Consolidated Communications channel 73, and AT&T U-Verse. City Council meetings are also video streamed live on the City’s website at roseville.ca.us/watch and roseville.ca.us/agenda, and the City’s YouTube channel at youtube.com/CityofRosevilleCa.

If you need a disability-related modification or accommodation to participate in this meeting, please contact Voice: 916-774-5200, TDD: 916-774-5220. Requests must be made as early as possible.

THE CITY OF ROSEVILLE WELCOMES YOUR PARTICIPATION
If an agenda item is open to public comment, such public comment shall be addressed to the chair of the meeting.

Public Comment
- Speakers have three minutes under Public Comment to speak on issues that
are not listed on the agenda and are within the City's jurisdiction. The Brown Act does not permit any action or discussion on items not listed on the agenda.

Consent Calendar
- If applicable, the Consent Calendar consists of routine items that may be approved by one motion. Any person can remove an item from the Consent Calendar to be discussed separately.

Agenda Items
- Speakers have five minutes to address items that are listed on the agenda.

Americans with Disabilities Act
- Notify the City Clerk or Secretary at least 72 hours in advance if special assistance is required to participate in a meeting including the need of auxiliary aids or services.

Audio/Visual Presentations
- If making a presentation regarding an agenda item, audio/visual materials must be submitted to the City Clerk or Secretary at least 72 hours in advance.

Security procedures are in place to attend Roseville City Council meetings.

All attendees must
successfully pass through a security metal detector.

Any person with a prohibited item will not be
allowed entry.

Prohibited items include, but are not limited to: firearms (even with valid CCW), knives, pepper spray/mace, explosives of any kind/ any weapons and/or dangerous devices of any kind, illegal drugs and alcohol.

Roseville City Clerk 311 Vernon Street, Roseville, CA 916-774-5200 TDD 916-774-5220

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. MEETING PROCEDURES

5. PRESENTATIONS

5.1. Proclamation - Breast Cancer Awareness Month
Proclaim October 2022 as Breast Cancer Awareness Month and urge citizens and civic organizations to acquaint themselves with the issues involved in breast cancer awareness.

CONTACT:

Blair Hutchison 916-774-5266 [email protected]

6. PUBLIC COMMENTS

7. CONSENT CALENDAR

BEGINNING OF CONSENT CALENDAR
Minutes

7.1. Minutes of Prior Meetings
Memo from Assistant City Clerk Helen Dreyer and City Clerk Carmen Avalos recommending the City Council approve the minutes of the May 31, 2022 Special City Council Budget Workshop, June 1, 2022 City Council Meeting, June 15, 2022 City Council/Finance Authority/Housing Authority/Natural Gas Financing Authority Meeting, July 6, 2022 City Council Meeting, July 20, 2022 City Council Meeting, August 3, 2022 City Council Meeting, August 17 City Council Meeting, September 7, 2022 City Council/Housing Authority Meeting, September 15, 2022 Closed Session, September 21, 2022 City Council Meeting.

CC #:
2326
File #:
0102-03
CONTACT:

Helen Dreyer 916-774-5356 [email protected]

Bids / Purchases / Services

7.2. Dry Creek Wastewater Treatment Plant Anaerobic Digester Cleaning - Contract Purchase Agreement
Memo from Preventative Maintenance Coordinator Blaine Wiegel and Environmental Utilities Director Richard Plecker recommending the City Council adopt RESOLUTION 22-375

APPROVING A CONTRACT PURCHASE

AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND
SYNAGRO-WWT, INC., AND AUTHORIZING THE CITY MANAGER TO
EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approval of
a contract purchase agreement with Synagro-WWT, Inc., in the amount of $750,000,
to provide digester cleaning at the Dry Creek
Wastewater Treatment Plant.

Funding will be provided from the Environmental
Utilities Department’s approved Wastewater Operations Fund FY2022-23 budget. This agreement would allow two optional renewal years, at one-year intervals, for $750,000 per year. Staff also requests authorization to utilize the optional renewal years of the contract without further Council approvals until the contract expires or until City staff determines that continuing with the same vendor is not in the City's best interest.

CC #:
2330
File #:
0203-09
CONTACT:

Blaine Wiegel 916-746-1833 [email protected]

7.3. Fleet Equipment and Truck Purchases – Purchase Orders Memo from Fleet Manager Brian Craighead and Public Works Director Jason Shykowski recommending the City Council approve a purchase order to Holt of California, Inc. for one (1) Caterpillar 415 backhoe loader utilizing Sourcewell contract# 032119-CAT in the amount of $129,958; approve a purchase order to Dobbs Heavy Duty Holdings LLC dba Western Truck Center for two (2) Autocar CNG trucks with AMREP roll-off bodies utilizing RFQ 10-3328, in the amount of $613,974; approve a purchase order to ELXSI Corporation dba CUES Inc. for one (1) Ford E-450 closed-circuit television inspection vehicle utilizing Houston Galveston Area Council contract #SC01-21 in the amount of $325,956. Funding for these vehicles are included in the FY2022-23 Fleet Replacement budget.

CC #:
2333
File #:
0203-01
CONTACT:

Brian Craighead 916-774-5731 [email protected]

7.4. Citywide Phone System Support - Contract Purchase Agreement Memo from IT Program Manager Karl Grover and Chief Information Officer Hong Sae recommending the City Council adopt RESOLUTION NO. 22-374

APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND

BETWEEN THE CITY OF ROSEVILLE AND ALTURA COMMUNICATION

SOLUTIONS, LLC, AND AUTHORIZING THE CITY MANAGER TO
EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests approval of
a contract purchase agreement with Altura Communication Solutions, LLC for support of the Citywide phone system. The annual maintenance support renewal cost of $135,832.64 is accounted for in the FY2022-23 Information Technology Operations Fund budget.

Staff additionally requests authorization to
execute up to four (4) additional one (1) year renewals without further Council approval, upon verification of the approved optional renewal years on the piggyback contract, provided that the applicable budget is approved by the City Council each year, or until City staff determines that continuing with the same vendor is not in the City's best interests. Annual maintenance fees will be allocated to City departments via the Information Technology Operations Fund internal service fund charges.

CC #:
2328
File #:
0203-05
CONTACT:

Karl Grover 916-774-5145 [email protected]

Resolutions

7.5. City of Roseville Title VI Program, Public Participation Plan and Language Assistance Plan
Memo from Alternative Transportation Analyst Alison Winter and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 22-385 APPROVING THE CITY OF ROSEVILLE TITLE VI PROGRAM, PUBLIC PARTICIPATION PLAN AND THE LANGUAGE ASSISTANCE PLAN.

The Roseville Transportation Commission requests Council approve the updated Roseville Title VI Program, Public Participation Plan, and Language Assistance Plan for 2022 through 2025. As a recipient of federal funds through the Federal Transit Administration (FTA), Roseville Transit is required to prepare a Title VI Program in accordance with the current FTA guidelines and Title VI of the Civil Rights Act of 1964. There is no fiscal impact associated with this request.

Implementation of these plans are already being performed by staff in continued compliance with federal requirements.

CC #:
2342
File #:
0721
CONTACT:

Alison Winter 916-774-5365 [email protected]

7.6. Rubberized Pavement Grant Program - Grant Authorization Memo from Management Analyst Daniel Leonardich and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 22-377

APPROVING A GRANT APPLICATION TO THE CALIFORNIA

DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY, AND

AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE

ALL RELATED FORMS AND AGREEMENTS ON BEHALF OF THE CITY
OF ROSEVILLE.

Staff requests Council authorization to submit a grant
application that will allow the City to receive up to $250,000 through the Rubberized Pavement Grant Program. If awarded, funds would be applied to the Sun City Roadway Resurfacing Project, offsetting budgeted and anticipated Highway User Tax Funds and Road Maintenance and Rehabilitation Act Funds for the work. No General Fund resources will be used for the project.

CC #:
2336
File #:
0214 & 0800-04
CONTACT:

Daniel Leonardich 916-774-5341 [email protected]

7.7. Campus Oaks Park (CO-64) - Access Easement Agreement Memo from Park Planning & Development Superintendent Tara Gee and Parks, Recreation & Libraries Director Jill Geller recommending the City Council adopt RESOLUTION NO. 22-384 APPROVING AN ACCESS EASEMENT

AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND

ROSEVILLE INNOVATION PARK OWNERS ASSOCIATION, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approve an access easement agreement between the City and the Roseville Innovation Park Owners Association. The master plan for the Campus Oaks Park (CO-64) was approved by Council in August 2021. The access easement agreement allows for parallel parking on the park side of the road and for a fair share contribution when repairs are needed. Signage for the park parking is a part of the project.

The costs for the five foot shoulder and parking signs are a part of the park budget. The developer has received citywide park fee credits to build the park.

No additional costs are anticipated during the construction phase. The City’s fair share for road repairs will be a General Fund impact. Actual costs will be negotiated based on type of repairs and use.

CC #:
2341
File #:
0704-01 & 1002-06
CONTACT:

Tara Gee
916-774-5253
[email protected]

7.8. After School Education and Safety Program - Memorandum of Understanding Memo from Parks, Recreation and Libraries Manager Jeff Nereson and Parks, Recreation and Libraries Director Jill Geller recommending the City Council adopt RESOLUTION NO. 22-383 APPROVING A MEMORANDUM OF

UNDERSTANDING, BY AND BETWEEN THE CITY OF ROSEVILLE AND

THE ROSEVILLE CITY SCHOOL DISTRICT, REGARDING THE AFTER

SCHOOL EDUCATION AND SAFETY PROGRAM, AND AUTHORIZING

THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approval of the Memorandum of Understanding with the Roseville City School District (RCSD) for the After School Education and Safety Program (ASES). ASES is an after school tutoring and enrichment program that provides opportunity for up to 120 students at Cirby and 100 students at Woodbridge at no cost to participating families.

The Parks, Recreation & Libraries Department has collaborated with RCSD to implement this after school program. The RCSD reimburses the City $250,700 of the grant funds they receive for this program to offset the City's expense to operate the program. There is no General Fund impact as the balance is funded within the Youth Development fund.

CC #:
2340
File #:
0704 & 0705
CONTACT:

Jeff Nereson 916-774-5974 [email protected]

7.9. Parks Pre-Qualification Procedure Renewal
Memo from Park Planning & Development Superintendent Tara Gee and Parks, Recreation & Libraries Director Jill Geller recommending the City Council adopt RESOLUTION NO. 22-376 APPROVING THE PRE-QUALIFICATIONS

PROCEDURE FOR CERTAIN PARKS, RECREATION & LIBRARIES

PROJECTS AND APPROVING THE ADMINISTRATIVE HEARING
PROCESS FOR APPEALS. Staff requests Council approval of the pre- qualification process set forth in the Department of Industrial Relations (DIR) Publication, including the approval of the DIR Uniform Rating System and Modified Experience Ratings, for specific Parks and Recreation Capital Projects to be bid and/or begin construction in the 2023 Calendar Year; approve the appeals process set forth in the Notice to Contractors; and authorize the City Manager, the Director of Parks, Recreation & Libraries and one member of the staff experience in the Public Works bidding process. There is a need to more effectively and efficiently administer the construction of these projects. Due to a narrower construction window in order to comply with regulatory guidelines with storm water pollution and prevention, air quality, etc., there is more work than companies to perform the work. This is a result of an unstable construction environment that has affected the overall industry and has become more challenging to attract qualified contractors. In order to address these concerns, staff has determined that it would be best to pre-qualify all prime contractors seeking to bid specific park projects. There is no direct fiscal impact in approving the pre-qualification and appeals process. It is expected that the adoption of this process and the resolution will garner similar results experienced in previous years and will attract qualified bidders, resulting in the best value for the City.

CC #:
2335
File #:
0704
CONTACT:

Tara Gee 916-774-5253
[email protected]

7.10. Sewer System Management Plan Recertification
Memo from Principal Engineer Bryan Buchanan and Environmental Utilities Director Richard Plecker recommending the City Council adopt RESOLUTION NO. 22-382

RECERTIFICATION OF THE CITY OF ROSEVILLE
SEWER
SYSTEM MANAGEMENT PLAN. Staff requests Council approval for the recertification of the City Sewer System Management Plan (SSMP).

The
recommended action of recertification of the SSMP does not have a direct fiscal impact. The costs for compliance for all elements are funded through the Wastewater Operations Fund budget.

CC #:
2338
File #:
0800-02
CONTACT:

Bryan Buchanan 916-746-1812 [email protected]

7.11. Retail Electric Services with Local School Districts - Agreements Memo from Economic Development Project Manager Robert Cline and Electric Utility Director Daniel Beans recommending the City Council adopt RESOLUTION NO. 22-378 APPROVING A RETAIL ELECTRIC ENERGY

SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF

ROSEVILLE AND THE DRY CREEK JOINT ELEMENTARY SCHOOL

DISTRICT, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt RESOLUTION NO. 22-379 APPROVING A RETAIL ELECTRIC ENERGY SERVICES

AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND THE

EUREKA UNION SCHOOL DISTRICT, AND AUTHORIZING THE CITY

MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF
ROSEVILLE; and adopt RESOLUTION NO. 22-380 APPROVING A

RETAIL ELECTRIC ENERGY SERVICES AGREEMENT, BY AND

BETWEEN THE CITY OF ROSEVILLE AND THE ROSEVILLE CITY

SCHOOL DISTRICT, AND AUTHORIZING THE CITY MANAGER TO
EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt RESOLUTION NO. 22-381 APPROVING A RETAIL ELECTRIC ENERGY

SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF

ROSEVILLE AND THE ROSEVILLE JOINT UNION HIGH SCHOOL

DISTRICT, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approval to execute the
Retail Electric Services Agreements with four local public school districts – Dry Creek Joint Elementary School District, Eureka Union School District, Roseville City School District, and Roseville Joint Union High School District. Since 2002, the City has entered into similar Energy Services Agreements with four Roseville public school districts. These agreements provide load security, load planning, and management assistance to the City and economic value to the school districts.

Approval of the four Energy Retail Services Agreements will provide a combined estimated savings of $197,000 to the local school districts in each of the five years of the agreement. Funds for these services are included in the Electric Utility’s operating budget in the Electric Fund.

CC #:
2337
File #:
0800-03
CONTACT:

Robert Cline 916-746-1172 [email protected]

Ordinances (for introduction and adoption - appropriation/urgency measures)

7.12. Council Chambers Space Utilization and Feasibility Study - Budget Adjustment Memo from Facilities Manager Dan Allen and Public Works Director Jason Shykowski recommending the City Council adopt ORDINANCE NO. 6557 AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2022- 23 BUDGET AND DECLARING THIS ORDINANCE TO BE
IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE. Staff requests Council approval of a budget adjustment which will fund the Council Chambers Space Utilization and Feasibility Study performed by Lionakis utilizing an existing on-call professional design service agreement. The not-to- exceed fee for the services is $69,280.

Funding for the project will come from
available resources in the Public Facilities Fund.

CC #:
2334
File #:
0900-09-01 & 0201-01
CONTACT:

Dan Allen 916-774-5741 [email protected]

7.13. Transit and Transportation Funds – Budget Adjustments Memo from Grants Analyst Cameron Schreiter and Public Works Director Jason Shykowski recommending the City Council adopt ORDINANCE NO. 6558 AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR
2022-23 BUDGET AND DECLARING THIS ORDINANCE TO BE
IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE; and
adopt ORDINANCE NO. 6559 AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2022-23 BUDGET AND DECLARING THIS

ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN
APPROPRIATION MEASURE. Staff requests approval of a
$2,091,681
budget adjustment in the Transit Fund and a $461,509 budget adjustment in the
Transportation Fund to modify existing Capital Improvement Project budgets to match anticipated expenditures and associated revenues, and to increase available resources in the Transit and Transportation Funds.

CC #:
2339
File #:
0721 & 0201-01
CONTACT:

Cameron Schreiter 916-746-1302
[email protected]

7.14. Roseville Parkway Extension Project - Public Highway Overpass Agreement, Sale of Real Property and Budget Adjustment
Memo from Assistant Engineer Jesse Khatkar and Public Works Director Jason Shykowski recommending the City Council adopt
RESOLUTION NO. 22-387

APPROVING A PUBLIC HIGHWAY OVERPASS AGREEMENT, BY AND

BETWEEN UNION PACIFIC RAILROAD COMPANY AND THE CITY OF

ROSEVILLE, AND AUTHORIZING THE CITY MANAGER TO EXECUTE

IT ON BEHALF OF THE CITY OF ROSEVILLE
; adopt RESOLUTION NO.
22-388 APPROVING AN AGREEMENT FOR SALE OF REAL PROPERTY AND

ESCROW INSTRUCTIONS, BY AND BETWEEN THE CITY OF ROSEVILLE

AND KELLEY FAMILY REAL PROPERTY INVESTMENTS, LLC, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE IT AND ALL RELATED

ESCROW DOCUMENTS ON BEHALF OF THE CITY OF ROSEVILLE
; and
adopt ORDINANCE NO. 6560 AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2022-23 BUDGET AND DECLARING THIS ORDINANCE

TO BE IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE . Staff
requests Council approve the Highway Overpass Agreement which contains an agreement for purchase of easement rights and authorizes the construction of improvements for the Roseville Parkway Extension project within Union Pacific Railroad Right of Way in the amount of $131,859; and approve an agreement for Sale of Real Property for the purchase of property for Roseville Parkway Extension project with Kelley Family Real Property Investments, LLC in the amount of $25,151; and a
pprove a budget adjustment in the amount of $750,000 from the Traffic Mitigation Fund for the completion of design and purchase of required Right of Way to construct improvements. The recommended budget adjustment will increase the amended project budget to $4,137,000, while the anticipated final cost of the project including construction is estimated to be $27.4 million.

The project will
construct a new four-lane roadway and bridge connecting Roseville Parkway between Foothills Blvd and Washington Blvd. Construction of the Roseville Parkway Extension project is anticipated to begin in early 2023. No General Fund resources will be used to complete the project.

CC #:
2344
File #:
0900-04-02 & 0721-06 & 1002 & 0201-01
CONTACT:

Jesse Khatkar 916-774-5434 [email protected]

Ceremonial Documents

7.15. Proclamation - National Cybersecurity Awareness Month October 2022 as “Cybersecurity Awareness Month” in Roseville and officially support the National Cybersecurity Awareness Month and the National Public Awareness Campaign “Stop. Think. Connect. ™” and call upon all employees, residents and visitors of Roseville to become educated about cybersecurity and put that knowledge into practice to keep our connected community safe from cyber threats.

CC #:
2332
File #:
0102-06
CONTACT:

Blair Hutchison 916-774-5266 [email protected]

END OF CONSENT CALENDAR

8. SPECIAL REQUESTS/REPORTS/PRESENTATION

8.1. Council Discretionary Funds - Placer Breast Cancer Foundation Memo from Management Assistant Cary Camilleri and City Clerk Carmen Avalos recommending the City Council consider a request for $2,000 from the Council Discretionary Funds for the Placer Breast Cancer Foundation's Paint Placer Pink Campaign. The funds will go towards the UC Davis Comprehensive Cancer Center as well as the Annual Hot Pink Fun Run put on in Downtown Roseville on September 25, 2022.

CC #:
2329
File #:
0102
CONTACT:

Cary Camilleri 916-746-1350 [email protected]

8.2. Council Discretionary Funds - Roseville Joint Union High School District Memo from Management Assistant Cary Camilleri and City Clerk Carmen Avalos requesting the City Council consider a request for $3,000 from Council Discretionary Funds for Roseville Joint Union High School District for the RJUHSD Local Scholarship Program.

CC #:
2347
File #:
0102
CONTACT:

Cary Camilleri 916-746-1350 [email protected]

8.3. Council Discretionary Funds - The Gathering Inn
Memo from Management Assistant Cary Camilleri and City Clerk Carmen Avalos recommending the City Council consider a request for Council Discretionary Funds for The Gathering Inn for their fourth annual "Gathering for Hope" event on November 4, 2022. The Gathering Inn is a multi-faceted, multi- location agency serving over 200 homeless men, women, and children every day in Placer County. There is no fiscal impact to the City’s General Fund.

CC #:
2346
File #:
0102
CONTACT:

Cary Camilleri 916-746-1350 [email protected]

8.4. Unscheduled Vacancies - Senior Commission
Memo from City Clerk Technician Katrina Six and City Clerk Carmen Avalos recommending the City Council appoint two (2) individuals to the Senior Commission to one term expiring on December 31, 2022 and one term expiring December 31, 2023 from the applications received from Eugene Cheng, Barbara Harmon, Shyan Lee, Steve Miller, and Arlene Starrh.

CC #:
2345
File #:
0103 & 0103-12-03
CONTACT:

Katrina Six 916-774-5267 [email protected]

8.5. Economic Development Strategy - Envision Roseville: Advancing our Economy Memo from Economic Development Director Melissa Anguiano recommending the City Council adopt RESOLUTION NO. 22-373 ADOPTING THE CITY

OF ROSEVILLE ECONOMIC DEVELOPMENT STRATEGY, ENVISION
ROSEVILLE: ADVANCING OUR ECONOMY. In February 2022, the Department began an eight-month effort to develop a citywide economic development strategic plan (Envision Roseville) to set forth the City’s economic development goals and outline initiatives to build upon the City’s value propositions, address its threats and challenges, and pursue key opportunities.

The development of this strategy was a collaborative effort involving multiple meetings, discussions, and input from an internal citywide technical advisory team, the Economic Development Advisory Committee (EDAC), City Council and numerous strategic partners. On August 30, 2022, the EDAC approved a recommendation to forward Envision Roseville to City Council for approval.

There is no cost or fiscal impact associated with this request. Implementation of the plan will occur over the next few years, with funding requested in future budgets as needed.

CC #:
2327
File #:
0110
CONTACT:

Melissa Anguiano 916-774-5284 [email protected]

9. PUBLIC HEARING

NOTICE TO THE PUBLIC
City Council, when considering the matter scheduled for hearing, will take the following actions:

1. 2.

3. 4.

5. 6.

7. 8.

Open the Public Hearing
Presentation by Staff
Presentation by applicant or Appellant
Accept Public Testimony
Appellant or Applicant Rebuttal Period
Close the Public Hearing
City Council Comments and Questions
City Council Action

In the future, if you wish to challenge in court any of the matters on this agenda for which a public hearing is to be conducted, you may be limited to raising only those issues, which you, or someone else raised orally at the Public Hearing or in written correspondence received by the City or before the hearing

Public Hearings listed for continuance will be continued as noted and posting of this agenda serves as notice of continuation.

9.1. Prospera at Fiddyment Ranch Apartments - Fee Deferral Memo from Economic Development Analyst Gina McColl and Economic Development Director Melissa Anguiano recommending the City Council adopt RESOLUTION NO. 22-386 APPROVING FEE DEFERRALS FOR THE
2801 N. HAYDEN PARKWAY, PROSPERA AT FIDDYMENT RANCH
APARTMENTS PROJECT.

Staff requests a fee deferral for a 198 residential unit apartment complex project in the amount of approximately $3,059,000 until final of building permit/building occupancy. An annual interest rate of 1.25%, prorated based on the length of the deferral, will be charged on the monies deferred to cover the City's cost of loss of interest income on the fee deferral and an administrative processing fee of $873 is to be charged to each building permit.

CC #:
2343
File #:
0709-03 & 0215-07 & 0110
CONTACT:

Gina McColl 916-774-5452 [email protected]

10. REPORTS / PUBLIC COMMENTS

11. ADJOURNMENT

COUNCIL COMMUNICATION
CC #:
2331
File #: 0102-06
Title:

Proclamation - Breast Cancer Awareness Month
Contact:

Blair Hutchison 916-774-5266 [email protected]

Meeting Date: 10/5/2022
Item #: 5.1.

RECOMMENDATION TO COUNCIL
Proclaim October 2022 as Breast Cancer Awareness Month and urge citizens and civic organizations to acquaint themselves with the issues involved in breast cancer awareness.

BACKGROUND
Not applicable.

FISCAL IMPACT
Not applicable.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. Ceremonial documents meet the above criteria and are not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Not applicable.

Respectfully Submitted,
Blair Hutchison, City Clerk Technician
Carmen Avalos, City Clerk

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Proclamation - Breast Cancer Awareness Month

COUNCIL COMMUNICATION
CC #:
2326
File #:
0102-03
Title:

Minutes of Prior Meetings
Contact:

Helen Dreyer 916-774-5356 [email protected]

Meeting Date: 10/5/2022
Item #: 7.1.

RECOMMENDATION TO COUNCIL
Approve the minutes of the May 31, 2022 City Council Budget Workshop, June 1, 2022 City Council Meeting, June 15, 2022 City Council, Finance Authority, Housing Authority, Natural Gas Financing Authority Meeting, July 6, 2022 City Council Meeting, July 20, 2022 City Council Meeting, August 3, 2022 City Council Meeting, August 17 City Council Meeting, September 7, 2022 City Council/Housing Authority, September 15, 2022 Closed Session, September 21, 2022 City Council Meeting.

BACKGROUND
Not applicable.

FISCAL IMPACT
There is no fiscal impact associated with this request.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The City Council minutes are not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal B - Support community engagement and advocacy

Respectfully Submitted,
Helen Dreyer, Assistant City Clerk
Carmen Avalos, City Clerk

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
May 31, 2022 Special Meeting
June 1, 2022
June 15, 2022 City Council, Finance Authority, Housing Authority, Natural Gas Financing Authority July 6, 2022
July 20, 2022
August 3, 2022
August 17, 2022
September 7, 2022
September 15, 2022 Closed Session
September 21,
2022

COUNCIL COMMUNICATION
CC #:
2330
File #:
0203-09
Title:

Dry Creek Wastewater Treatment Plant Anaerobic Digester Cleaning - Contract Purchase Agreement
Contact:

Blaine Wiegel 916-746-1833 [email protected]

Meeting Date: 10/5/2022
Item #: 7.2.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute a contract purchase agreement with Synagro-WWT, Inc. to provide digester cleaning at the Dry Creek Wastewater Treatment Plant.

Staff requests authorization to utilize two optional renewal years of the contract without further Council approvals until the contract expires or until City staff determines that continuing with the same vendor is not in the City's best interest.

BACKGROUND
The Environmental Utilities Department released the Digester Cleaning Request for Proposals (RFP) 08-097 to solicit proposals intended for the cleaning of two digesters and one sludge- holding tank. Submitted proposals were evaluated on experience, qualifications, understanding of the project, and cost. Synagro WWT-Inc. was ranked first in all categories.

Digester cleaning is required every five to seven years to maintain optimal digestion of organic matter. Cleaning of the digesters consists of the removal and disposal of all fluid contents and solids including sludge, scum, grit, sand, rags, and other foreign materials and/or debris deposited in the digester.

FISCAL IMPACT
The estimated cost of service is $750,000 for FY2022-23. The two renewal year cost estimates are $750,000 for FY2023-24 and $750,000 for FY2024-25. Funding will be provided from the approved Wastewater Operations Fund budget.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) only applies to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. (CEQA Guidelines §15061(b)(3)).

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal E - Deliver exceptional city services
Goal F - Invest in well-planned infrastructure and growth

Respectfully Submitted,
Blaine Wiegel, Preventative Maintenance Coordinator
Richard Plecker, Environmental Utilities Director

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 22-375
Contract 3002523
RESOLUTION NO. 22-375

APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND SYNAGRO-WWT, INC., AND AUTHORIZING THE CITY

MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE

WHEREAS, a contract purchase agreement (3002523) for Anaerobic Digester Cleaning at the Dry Creek Wastewater Treatment Plant, between the City of Roseville and Synagro- WWT, Inc., has been reviewed by the Council; and

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is approved and the City Manager is authorized to execute it on behalf of the City of Roseville.

BE IT FURTHER RESOLVED that the City Manager or his designee is authorized to execute two (2) additional one (1) year renewals without further City Council approval, provided that the applicable budget is approved by the City Council each year, or until City staff determines that continuing with the same vendor is not in the City’s best interest.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2022, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

_______________________________
MAYOR

ATTEST:

__________________________
City Clerk

COUNCIL COMMUNICATION
CC #:
2333
File #:
0203-01
Title:

Fleet Equipment and Truck Purchases – Purchase Orders
Contact:

Brian Craighead 916-774-5731 [email protected]

Meeting Date: 10/5/2022
Item #: 7.3.

RECOMMENDATION TO COUNCIL
Sourcewell
Staff recommends City Council approve a purchase order to Holt of California, Inc. for one (1) Caterpillar 415 backhoe loader utilizing Sourcewell contract# 032119-CAT as a new fleet addition approved in the FY2022-23 Fleet Replacement budget. The total cost, including options and sales tax, is $129,958.

RFQ 10-3328
Staff recommends City Council approve a purchase order to Dobbs Heavy Duty Holdings LLC dba Western Truck Center for two (2) Autocar CNG trucks with AMREP roll-off bodies utilizing RFQ 10-3328 as replacements for Fleet ID 14-459 and 15-451 approved in the FY2022-23 Fleet Replacement budget. The total cost, including options and sales tax, is $613,974.

HGAC
Staff recommends City Council approve a purchase order to ELXSI Corporation dba CUES Inc. for one (1) Ford E-450 closed-circuit television (CCTV) inspection vehicle utilizing Houston Galveston Area Council (HGAC) contract# SC01-21 as a replacement for 12-356 approved in the FY2022-23 Fleet Replacement budget. The total cost, including options and sales tax, is $325,956

BACKGROUND
Sourcewell
The Public Works Department's Street Sweeping division is purchasing one (1) Caterpillar 415 backhoe loader as a fleet addition. The backhoe is used to load debris discharged from Street Sweepers into waste bins located at the Dry Creek Waste Water Treatment Plant. The new equipment will increase efficiencies and ensure debris is loaded in the proper bins and hauled away at proper intervals.

RFQ 10-3328
The Environmental Utilities Department’s Waste Services division is purchasing two (2) Autocar CNG trucks with AMREP roll-off bodies as replacements for Fleet ID 14-459 and 15-451. The roll-off refuse collection vehicles are necessary to service the City’s commercial and residential customers for solid waste collection up to seven days per week.

RFQ 10-3328 included options which were not selected so the PO price will be lower than the total bid price.

A formal bid was issued with the following vendor response:

Vendor

Total price (with all potential options)

Western Truck Center

$633,086.80
West Sacramento, CA
HGAC
The Environmental Utilities Waste Water Collections Division is purchasing one (1) Ford E-450 Cues CCTV inspection vehicle as a replacement for Fleet ID 12-356. This vehicle is used for new and existing infrastructure inspections, ranking of pipe integrity and determining replacement or maintenance requirements for repairs. These requirements keep the City compliant with the state-issued Waste Discharge Requirement (WDR).

Vehicle replacements are based on the Fleet Scoring System, which considers factors such as age, mileage, reliability, prior maintenance and repair costs, and current condition. Below are the vehicle replacement scores. A score of 23 or more indicates the vehicle is eligible for replacement.

Vehicle ID
Replacement Score
Vehicle Condition
14-459
39 Meets City replacement criteria
15-451
36 Meets City replacement criteria
12-356
24 Meets City replacement criteria

FISCAL IMPACT
Sourcewell
The total cost for one (1) Caterpillar 415 backhoe loader, including options and sales tax, is $129,958. Funding is included in the FY2022-23 Fleet Replacement budget.

RFQ 10-3328
The total cost for two (2) Autocar CNG trucks with AMREP roll-off bodies, including options and sales tax, is $613,974. Funding is included in the FY2022-23 Fleet Replacement budget.

HGAC
The total cost for one (1) Ford E-450 CCTV inspection vehicle, including options and sales tax, is $325,956. Funding is included in the FY2022-23 Fleet Replacement budget.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The purchase of equipment and trucks meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal A - Remain fiscally responsible in a changing world Goal E - Deliver exceptional city services

Respectfully Submitted,
Brian Craighead, Fleet Manager
Jason Shykowski, Public Works Director

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description

COUNCIL COMMUNICATION
CC #:
2328
File #:
0203-05
Title:

Citywide Phone System Support - Contract Purchase Agreement Contact:

Karl Grover 916-774-5145 [email protected]

Meeting Date: 10/5/2022
Item #: 7.4.

RECOMMENDATION TO COUNCIL
Staff recommends that the Council adopt a resolution authorizing the City Manager to execute a contract purchase agreement no. 3002494 with Altura Communication Solutions, LLC for the renewal of support for the Citywide phone system.

Staff additionally requests authorization to execute up to four (4) additional one (1) year renewals without further Council approval, upon verification of the approved optional renewal years on the piggyback contract, provided that the applicable budget is approved by the City Council each year, or until City staff determines that continuing with the same vendor is not in the City's best interests.

BACKGROUND
The Citywide phone system used by all departments is an Avaya system with support provided by Altura Communication Solutions, LLC. The phone system enables normal phone calls to be made and received, as well as call center functionality for multiple departments. The support coverage period is August 31, 2022 through August 30, 2023. The annual maintenance cost is $135,832.64 through Altura Communication Solutions using competitively-bid contracts via General Services Administration contract numbers GS-35F-0156V and GS-35F-0666W.

Support for the Citywide phone system functionality is critical and is an effort to renew annually.

The system will continue to be used throughout the City into the foreseeable future. Therefore, to streamline the process staff seeks authorization to continue renewing the agreement with Altura without further Council approval for a period up to five years, subject to Council approval of annual budgets.

FISCAL IMPACT
The annual support renewal cost of $135,832.64 is accounted for in the FY2022-23 Information Technology Operations Fund Budget. Years two through five annual maintenance costs are subject to annual increases not to exceed 3%, and are subject to Council budget approval annually.

Annual maintenance fees will be allocated to City departments via the Information Technology Operations Fund internal service fund charges.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. Approval of a contract purchase agreement for support of the citywide phone system meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal E - Deliver exceptional city services
Goal F - Invest in well-planned infrastructure and growth

Respectfully Submitted,
Karl Grover, IT Program Manager
Hong Sae, Chief Information Officer

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 22-374
CPA #3002494
RESOLUTION NO. 22-374

APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY

OF ROSEVILLE AND ALTURA COMMUNICATION SOLUTIONS, LLC, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF

THE CITY OF ROSEVILLE

WHEREAS, a contract purchase agreement (3002494) for Citywide phone system support, between the City of Roseville and Altura Communication Solutions, LLC, has been reviewed by the Council; and

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is approved and the City Manager is authorized to execute it on behalf of the City of Roseville.

BE IT FURTHER RESOLVED that the City Manager or his designee is authorized to execute four (4) additional one (1) year renewals without further City Council approval, upon verification of the approved optional renewals years on the piggyback contract, provided that the applicable budget is approved by the City Council each year, or until City staff determines that continuing with the same vendor is not in the City’s best interest.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2022, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

_______________________________
MAYOR

ATTEST:

__________________________
City Clerk

Contract Purchase Agreement 3002494
Supplier Details:

Company Altura Communication Solutions LLC
Contact Mary Ellen Cardenas
Address 1540 S. Lewis St.

Anaheim, CA 92805
Submit your response to:

Company City of Roseville
Contact Tiffany Valdez
Address Purchasing Division
2075 Hilltop Circle
Roseville, CA 95747
Phone (916) 774-5708
Fax (916) 774-5736
E-mail [email protected]
This Contract Purchase Agreement is sent for your review and acceptance. Notify the Buyer via email of any needed changes to the company name, address, and contact information. The Buyer will update the agreement prior to you signing the document.

Return signed copies of the agreement to the Buyer noted on the agreement. Alterations or modifications to the agreement are not allowed. Upon receipt of all necessary documents, the City will sign the agreement and return a fully executed copy to you. Receipt of the signed copy will be your notice to proceed with the work in accordance with the terms and conditions of the agreement. Work must not begin until the contract has been fully executed.

The following guidelines must be followed for the signature block on the agreement:

Sole proprietorship - By owner
Partnership - Any general partner
Corporation - Two options:
(1) A signature from the President and the corporate seal; OR (2) One signature from the Chairman of the Board, President, or any Vice President AND one signature from the Secretary, any Assistant Secretary, Chief Financial Officer, or any Treasurer or Assistant Treasurer of the corporation
*General Manager, Office Manager and/or Sales Manager are not corporate officer titles. The agreement will be rejected if not signed in accordance with these guidelines.

Insurance requirements:

The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required. 1 DocuSign Envelope ID: 76D642DA-77ED-41D9-9B19-ED3FC914DD0A Contract Purchase Agreement 3002494
Agreement 3002494
Agreement Date 07-SEP-2022
Revision 0
Agreement Amount 135,832.64 USD
Invoice To City of Roseville
Accounts Payable
311 Vernon St
ROSEVILLE CA 95678
Supplier Altura Communication Solutions LLC
1540 S. Lewis St.

Anaheim, CA 92805
Phone:

Fax:

Email:
(916) 774-5488
(916) 784-3796
[email protected]
Phone:

Fax:

Email:
()
()
[email protected]
Description of
Labor,
equipment
and/or materials
Shall provide Avaya phone system support in accordance with the attached Proposal for: City of Roseville dated August 22, 2022, the Altura Communication Solutions "Exhibit A - Order Form," and the MASTER SALES AND MAINTENANCE AGREEMENT (Amended 06/06/2016) ("Agreement") between Altura Communication Solutions, LLC and City of Roseville ('Customer') utilizing Avaya GSA Pricing Schedule Contract# GS- 35F-0156V and Altura GSA Pricing Schedule Contract # GS-35F-0666W.

Please contact Karl Grover at [email protected] or phone number 916-774-5145 for questions regarding this agreement.

Customer # Supplier # Payment Terms Freight Terms FOB Shipping Method 11140 Net 30 Freight on Board at the destination Destination Best Method Start Date End Date Confirm To
31-Aug-2022 30-Aug-2023 Tiffany Valdez Phone 1-916-774-5708 Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office.

2 DocuSign Envelope ID: 76D642DA-77ED-41D9-9B19-ED3FC914DD0A Contract Purchase Agreement 3002494

Contract Terms and Conditions

1. To the fullest extent allowed by law, Consultant agrees to indemnify, including the cost to defend City, and its officers, agents, employees and volunteers from any and all claims, demands, costs or liability that arise out of, or pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultant and its agents in the performance of services under this contract, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful misconduct or defects in design by City or the agents, servants, or independent contractors who are directly responsible to City, or arising from the active negligence of City.

Consultant's responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnity obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.

2. Consultant is an independent contractor, and shall not be considered an officer, agent or employee of the City

3. Without the written consent of the City, this Agreement is not assignable by Consultant either in whole or in part.

4. Time is of the essence of this Agreement

5. At any time during the term of this Agreement, the City has the right to terminate this Agreement, provided Consultant is given thirty (30) days written notice. City's termination shall be without further liability to City; however, Consultant shall be entitled to all costs reasonably incurred prior to the date of termination. Consultant acknowledges that City may terminate this Agreement should funds not be appropriated by its governing body to continue services under this Agreement.

6. This Agreement may only be amended or modified in writing. It is integrated and contains the complete understanding of the parties

7. All equipment, supplies and services sold to the City of Roseville shall conform to the general safety orders of the State of California.

8. Unless notified to the contrary, in writing, the City assumes that the Consultant has accepted the work in accordance with the plans and specifications (if any) and agrees to do the work in compliance with this Agreement. Any work product created for City pursuant to this Agreement is deemed owned by City

9. All prevailing wages and fair employment practices must be adhered to. For prevailing wage contracts over $25,000, copies of certified payroll must be submitted with invoices. Prevailing wage rates may be obtained from the State Department of Industrial Relations and/or the following website address:
http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm

10. Consultant agrees to the below insurance requirements a. Unless otherwise specified, the Consultant shall maintain the policies of insurance outlined in Attachment A, incorporated herein by this reference, in full force and effect during the term of this Agreement. The City of Roseville retains sole discretion in determining the types and proper levels of insurance coverage b. Form. Consultant shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of Risk Management and the City Attorney
c. Additional Insureds. Consultant shall also provide a separate endorsement or section of the policy showing City, its officers, agents, employees, and volunteers as additional insureds for each type of coverage, except for Workers' Compensation and 3 DocuSign Envelope ID: 76D642DA-77ED-41D9-9B19-ED3FC914DD0A Contract Purchase Agreement 3002494

Professional Liability. Such insurance shall specifically cover the contractual liability of Consultant. The additional insured coverage under the Consultant's policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall not seek contribution from City's insurance or self- insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (ISO) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds. Furthermore, the requirements for coverage and limits shall be:
(1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater
d. Cancellation/Modification. Consultant shall provide ten (10) days written notice to City prior to cancellation or modification of any insurance required by this Agreement.
e. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract) before City's own insurance shall be called upon to protect it as a named insured
f. Subconsultants. Consultant agrees to include in its contracts with all subconsultants the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subconsultants work. Furthermore, Consultant shall require its subconsultants to agree to be bound to Consultant and City in the same manner and to the same extent as Consultant is bound to City under this Agreement. Additionally, Consultant shall obligate its subconsultants to comply with these same provisions with respect to any tertiary subconsultant, regardless of tier. A copy of City's indemnity and insurance provisions will be furnished to the subconsultant or tertiary subconsultant upon request.
g. Self-Insured Retentions. All self-insured retentions (SIR) must be disclosed to Risk Management for approval and shall not reduce the limits of liability. Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City. City reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right. h. Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer of Consultant may acquire from Consultant by virtue of the payment of any loss under a Workers Compensation, Commercial General Liability or Automobile Liability policy. All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of City, its officers, agents, employees and volunteers for all worked performed by Consultant, its employees, agents and sub consultants.
i. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve Consultant of liability in excess of such coverage, nor shall it preclude City from taking such other actions as are available to it under any other provisions of this Agreement or law

11. Consultant shall comply with all federal, state, local laws, ordinances and policies as may be applicable to the performance of services under this Agreement. Failure to comply with local ordinances may result in monetary fines and cancellation of this Agreement.

12. In the event that the terms of any attachment or exhibit conflict with any terms of this Agreement, the terms of this Agreement shall control.

13. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. In the event that any signature is delivered by facsimile transmission or by e-mail delivery of a ". 4 DocuSign Envelope ID: 76D642DA-77ED-41D9-9B19-ED3FC914DD0A Contract Purchase Agreement 3002494

pdf" format data file, such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or ".pdf" signature page were an original thereof

14. If either party commences any legal action against the other party arising out of this Agreement or the performance thereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorneys' fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.

15. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto

16. If any of the provisions contained in this Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.

17. For purposes of this Agreement, the terms "Contractor," "Consultant," and "Supplier" are used interchangeably.

18. Consultant agrees that any and all information furnished by City shall be deemed proprietary and confidential. All such information, to the extent previously, presently or subsequently disclosed to Consultant and/or processed and derived by Consultant services is the property of City and such property shall be deemed and treated as "Confidential Information" of City.

Consultant acknowledges that such Confidential Information may contain information provided and/or generated by third-parties. Consultant agrees that such Confidential Information shall not be disclosed to any third party without written permission from City, except as required by law. Consultant shall not use the Confidential Information except to perform Consultant's services as directed by City.

19. All facilities, devices, networks and services used to store, deliver, process, backup or purge Confidential Information will employ administrative, physical, technical, and procedural safeguards and best practices at a level sufficient to secure Confidential Information from unauthorized access, destruction, use, modification, or disclosure. Such measures will be no less protective than those used to secure Consultant's own information of a similar type, and in no event less than reasonable in view of the type and nature of the information involved. It is the City's expectation that Consultant, at its own expense, shall perform annual audits for any data centers that house Confidential Information, using an independent third-party audit that meets industry standards applicable to the services under this Agreement, and provide the audit report or certification upon request to City.

20. Consultant will retain Confidential Information until deleted by City or City-authorized third party, or for a time period mutually agreed upon by the parties to this Agreement.

21. Upon termination or expiration of this Agreement, Consultant will ensure that all Confidential Information is securely transferred to City within thirty (30) calendar days. Consultant will ensure that any transfer of Confidential Information is accomplished by methods that are compatible with the relevant City systems, and that City will have access to all Confidential Information during any such transfer. Consultant shall securely dispose of all Confidential Information when requested by City and Consultant will provide written notification to City once all Confidential Information has been securely disposed of.

22. Consultant shall report to City any data compromise or unauthorized access to Confidential Information within twenty-four (24) hours after Consultant discovers such data compromise or unauthorized access. Consultant will take commercially reasonable measures to address any such data compromise or unauthorized access in a timely manner. Except as otherwise required by law, Consultant will not provide notice to end users or other entities of any such data compromise or unauthorized access without written permission from City. Consultant will promptly reimburse City in full for all fees and costs incurred by City in any investigation, remediation or litigation resulting from any such data compromise or unauthorized access, including identity protection and restoration services for each person, 5 DocuSign Envelope ID: 76D642DA-77ED-41D9-9B19-ED3FC914DD0A Contract Purchase Agreement 3002494

who in the City's sole discretion, could be impacted by identity theft

23. Consultant may not advertise that City is a client, list City as a reference or otherwise use City's name, logos, trademarks, or service marks without prior written permission from City.

24. Consultant acknowledges that services rendered under this agreement (including but not limited to service levels and operational levels) shall be performed in accordance with industry standards.

25. If the project referenced on this Agreement is a Public Works project, then the following shall apply: No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. During the performance of this agreement, Contractor and its subcontractors shall have a continuing legal obligation to maintain current registration with the Department of Industrial Relations.

Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

26. If the project referenced on this Agreement is a Public Works project, then the following shall apply: Contractor must submit all claims as defined in and in accordance with the claim resolution process set forth in Section 9204 of the Public Contract Code. Each such claim must be sent to the City by registered mail or certified mail with return receipt requested and must contain reasonable documentation to support the claim. All claims must be received prior to acceptance of the work.

The supplier named hereon by the acceptance of this order agrees to the provisions of this document titled "Contract Purchase Agreement" and all accompanying terms, conditions, and attachments.

Roseville Business License No. ____________________________________ Contractor License No. ____________________________________________ DIR Registration No. _______________________________________________ Check mark the applicable company type below:
___________ Corporation
___________ Limited Liability Company
___________ Partnership
___________ Sole Proprietor
City reserves the right to withhold any payments to Consultant in the event of noncompliance with insurance requirements or if required by law.

Internet Technology T&C
REV 5/09/18 JS

6 DocuSign Envelope ID: 76D642DA-77ED-41D9-9B19-ED3FC914DD0A

Contract Purchase Agreement 3002494

ATTACHMENT A

HUMAN RESOURCES/RISK MANAGEMENT DIVISION

INSURANCE REQUIREMENTS

AGREEMENT OVER FORMAL BID LIMIT OR INVOLVING HIGH RISK ACTIVITIES General - Required Coverage/Documentation
● General Liability: $1 Million per occurrence /$2 Million aggregate ● Automobile Liability: $1 Million combined single limit ● Workers' Compensation: Statutory *Must provide a Waiver of subrogation ● Additional Insured Endorsement (AIE) - General Liability policy: CG 20 38 04 13 or an equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of Roseville, its officers, agents, employees and volunteers as additional insured. ● Policies must be primary and non-contributory
● A 30 day notice of cancellation must be provided
● List certificate holder as: The City of Roseville - Insurance Compliance, PO Box 100085-R1, Duluth, GA 30096
Additional Liability/Insurance Requirements if required by Agreement (and marked below):

Construction:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Design Professional:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Professional Liability:
$2 Million/occurrence
Professional Consultant:____
Professional Liability:
$1 Million/occurrence
IT Services:_X___
Professional Liability:
$1 Million/occurrence
No auto required
Hazardous Materials:____
Pollution Liability:
$1 Million/occurrence
Special Events/Caterers-Vendors:____
No auto required
No workers' comp required
Professional Counseling/ Psychological:____
Professional Liability:
$1 Million/occurrence
No auto required
7 DocuSign Envelope ID: 76D642DA-77ED-41D9-9B19-ED3FC914DD0A Contract Purchase Agreement 3002494

Pyrotechnics:____
General Liability:
$5 Million/occurrence
$10 Million aggregate
Auto - $2 Million/occurrence
Chemical/Environmental:____
General Liability:
$3 Million/occurrence
$6 Million aggregate
Pollution – $2 Million/Occurrence
Auto - $2 Million/Occurrence
Insurance Submission Process
The City of Roseville Human Resources/Risk Management Department uses a service called EBIX to manage our insurance certificate tracking.

How It Works
● The vendor's contact information is entered into EBIX. EBIX will contact the vendor to request proof of insurance.
● The Vendor can forward the request to their Insurance Agent(s) if necessary. ● Vendor/Insurance Agent submits insurance to EBIX by email to [email protected] or by fax to (770) 325-5727. After faxing or emailing the certificate, please DO NOT send the certificate by mail to EBIX.

Please do not mail, email or fax any certificates to the City of Roseville. ● Once submitted, EBIX reviews the insurance documentation. If there are deficiencies, EBIX will send a follow up letter or email requesting additional information.

Questions Regarding Insurance Submission: Contact EBIX at (951) 652-4239 Questions Regarding Insurance Requirements Contact Risk Management at (916) 774-5202

8 DocuSign Envelope ID: 76D642DA-77ED-41D9-9B19-ED3FC914DD0A Contract Purchase Agreement 3002494

9 DocuSign Envelope ID: 76D642DA-77ED-41D9-9B19-ED3FC914DD0A Vice President, Sales
Tom Pickford
]
Maintenance #123456 for CITY OF ROSEVILLE  August 22, 2022 Page 1 of 4

Maintenance

Altura Communication Solutions
1540 S. Lewis St.

Anaheim, CA 92805

Exhibit A – Order Form
Quote For MASTER SALES AND MAINTENANCE AGREEMENT ("Agreement") dated June 16, 2016, by and between Altura Communication Solutions, LLC, and CITY OF ROSEVILLE ('Customer') and Pricing Per:

Avaya GSA Pricing Schedule Contract# GS-35F-0156V
Avaya GSA Pricing Schedule Contract# FS-35F-0666W
PREMISES (INSTALLED AT): SERVICES PERFORMED FOR:

CITY OF ROSEVILLE
Site: 09216 - CITY OF ROSEVILLE (INTEROP-
Hub)
316 Vernon St STE 300
ROSEVILLE, CA 95678
Karl Grover
(916) 774-5151
[email protected]

CITY OF ROSEVILLE
Site: 41873300
311 VERNON STREET
ROSEVILLE, CA 95678
Karl Grover
(916) 774-5151
[email protected]

PRICING & DATES
Purchase Price *
Support Paid Up-Front
TOTAL
Support to be billed
$0.00
$135,832.64
$135,832.64
$226,776.74
Contract Presented
Delivery *
Installation Start *
Cutover *
In Service *
August 22, 2022
TBD
TBD
TBD
TBD
* Includes installation and shipping if applicable, but excludes taxes * Estimated

ATTACHMENTS
• Exhibit A, Exhibit B and Schedule 1
• Support Details

Upon execution by both parties, this Order Form shall be incorporated into the Agreement.

Altura Communication Solutions, LLC CITY OF ROSEVILLE By

By

Name Name
Title Title
Date Date
DocuSign Envelope ID: 76D642DA-77ED-41D9-9B19-ED3FC914DD0A ]
Maintenance #123456 for CITY OF ROSEVILLE  August 22, 2022 Page 2 of 4

Schedule1 – Quote & Exhibit B
This quote is only good for 45 days, effective: 08/22/2022.

Vendor Description List Price Sale Price
Avaya Avaya Support PP $207,225.00 $103,612.50
Altura Advantage PP $9,576.00 $9,576.00
OpenText & Secure Care Third Party Support PP $32,263.11 $22,644.14 Other Solutions and Support $41,839.11 $32,220.14
Solutions and Support 100% Due at Contract Signing $249,064.11 $135,832.64 Altura Advantage AN Y2+ $19,152.00 $19,152.00
Avaya Avaya Support AN Y2+ $414,450.00 $207,225.00
Secure Care Third Party Support AN Y2+ $399.74 $399.74
TOTAL SUPPORT To Be Paid $434,001.74 $226,776.74
_______________________ __________________________________________________________ ___________________ ___________________ GRAND SOLUTION TOTAL $683,065.85 $362,609.38

All Pricing Excludes Taxes

Upon execution by both parties, this Schedule shall be incorporated into the Agreement.

Altura Communication Solutions, LLC CITY OF ROSEVILLE By

By

Name Name
Title Title
Date Date
DocuSign Envelope ID: 76D642DA-77ED-41D9-9B19-ED3FC914DD0A ]
Maintenance #123456 for CITY OF ROSEVILLE  August 22, 2022 Page 3 of 4

Support Details
Part # Description Term QTY Unit List Ext List Location Unit Sale Sale Price
403562 AVAYA CC VOICE AGT LIC FIXED SUBS
3YRAN 36 months 55 $54.00 $106,920.00 Hub Site # 09216 - St 5039935 $27.00 $53,460.00 403550 AVAYA UC CORE LIC FIXED SUBS 3YRAN 36 months 1845 $7.75 $514,755.00 Hub Site # 09216 - St 5039935 $3.88 $257,377.50 Avaya Support PP $103,612.50
Avaya Support AN Y2+ $207,225.00
AVAYA SUPPORT TOTAL $310,837.50
AA Altura AA HW Core switch excluding phone sets 36 months 1900 $0.42 $28,728.00 Hub Site # 09216 - St 5039935 $0.42 $28,728.00 Altura Advantage PP $9,576.00
Altura Advantage AN Y2+ $19,152.00

ALTURA ADVANTAGE
TOTAL $28,728.00
1000053333 OPENTEXT XMedius CX-E/Hospitality Prime
Protect - FY PP 12 months 1 $291.26 $3,495.16 Hub Site # 09216 - St 5039935 $2,446.61 $2,446.61 1000052338 OPENTEXT CX-E - 60 Ports/5 UM/5 PA/1 Call
Server Maintenance PP 12 months 1 $1,413.75 $16,965.00 Hub Site # 09216 - St 5039935 $11,875.50 $11,875.50 1000052440 OPENTEXT SIP Port Integ - Per Port Maint PP 12 months 60 $2.93 $2,106.00 Hub Site # 09216 - St 5039935 $24.57 $1,474.20 1000052474 OPENTEXT 100 UM User licences Maintenance
PP 12 months 4 $39.60 $1,900.80 Hub Site # 09216 - St 5039935 $332.64 $1,330.56 1000052492 OPENTEXT Alternate TUI Emulations
Maintenance PP 12 months 1 $56.55 $678.60 Hub Site # 09216 - St 5039935 $475.02 $475.02 1000056832 OPENTEXT TTS Resource Maintenance PP 12 months 4 $9.60 $460.80 Hub Site # 09216 - St 5039935 $80.64 $322.56 1000052442 OPENTEXT Additional Call Server (maximum
20 Call Servers total per PP 12 months 1 $28.35 $340.20 Hub Site # 09216 - St 5039935 $238.14 $238.14 1000052472 OPENTEXT 25 UM User licences Maintenance
PP 12 months 2 $10.50 $252.00 Hub Site # 09216 - St 5039935 $88.20 $176.40 1000054469 OPENTEXT Fax Telephony Gateway
Maintenance PP 12 months 1 $19.80 $237.60 Hub Site # 09216 - St 5039935 $166.32 $166.32 1000052392 OPENTEXT Avaya Communications Manager
or Definity E1/T1 QSIG PP 12 months 1 $15.00 $180.00 Hub Site # 09216 - St 5039935 $126.00 $126.00 1000052414
OPENTEXT Avaya Communication Manager
SIP (Includes SIP trunk for CM/SM & SIP station
for SM Integration PP
12 months 1 $15.00 $180.00 Hub Site # 09216 - St 5039935 $126.00 $126.00 1000056349 OPENTEXT XMedius CX-E/Hospitality
Extended Support-FYM PP 12 months 1 $438.92 $5,267.08 Hub Site # 09216 - St 5039935 $3,686.96 $3,686.96 SecureCare ION SecureCare Maintenance AN 36 months 1 $16.66 $599.61 Hub Site # 09216 - St 5039935 $599.61 $599.61 Other Support PP $22,644.14
Other Support AN Y2+ $399.74
OTHER SUPPORT TOTAL $23,043.88

AN = Annual Payment PP = Prepaid Payment
The End Customer may terminate their Avaya Support Advantage Services at any time during the current term upon at least 45 days written notice and shall be subject to payment of: (i) Support Advantage charges up to and including the date of termination, and (ii) cancellation fees. Cancellation fees shall be equal to the greater of Support Advantage charges that would otherwise be payable for the affected Support Advantage coverage for the remainder of the year of the Term in effect as of the effective date of the termination OR, 50% of the remainder of the Term in effect as of the effective date of the termination. The parties agree that the cancellation fees are liquidated damages comprising a reasonable estimate of Altura's damages in the event of the Customer's early termination and are not a penalty. Unless already paid, the cancellation fees shall be immediately due and payable upon cancellati on.

Availability of Funds. Customer warrants that it has funds available to pay all amounts due hereunder through the end of its current appropriation period and warrants further that it will request funds to make payments in each appropriation period from now until the end of this Agreement term. In the event that: (i) funds are not appropriated and are not otherwise available to Customer for any fiscal period following its current fiscal year ("subsequent fiscal period") for the acquisition of Services and functions which are the same as or similar to those for which the Products provided or installed under this Agreement was acquired, (ii) such non-appropriation has not resulted from Customer’s DocuSign Envelope ID: 76D642DA-77ED-41D9-9B19-ED3FC914DD0A ]
Maintenance #123456 for CITY OF ROSEVILLE  August 22, 2022 Page 4 of 4

act or failure to act, and (iii) Customer has exhausted all funds legally available for payment under the Agreement and no other legal procedure shall exist whereby payment thereunder can be made to Altura, then Customer m ay terminate this Agreement to be effective as of the last day for which funds were appropriated or otherwise made available by giving Altura prior written notice of termination citing the unavailability of funds to continue. Notwithstanding the preceding paragraph, Customer shall remain responsible for payment to Altura for all Services performed, as well as for all Products delivered and accepted.

Maintenance Start Date: Due Upon Commencement of Manufacturer Support Contract DocuSign Envelope ID: 76D642DA-77ED-41D9-9B19-ED3FC914DD0A

COUNCIL COMMUNICATION
CC #:
2342
File #:
0721
Title:

City of Roseville Title VI Program, Public Participation Plan and Language Assistance Plan
Contact:

Alison Winter 916-774-5365 [email protected]

Meeting Date: 10/5/2022
Item #: 7.5.

RECOMMENDATION TO COUNCIL
The Roseville Transportation Commission recommends the City Council adopt a resolution approving the updated Roseville Title VI Program, Public Participation Plan and Language Assistance Plan for 2022 through 2025.

BACKGROUND
As a recipient of federal funds through the Federal Transit Administration (FTA), Roseville Transit is required to prepare a Title VI Program in accordance with the current FTA guidelines and Title VI of the Civil Rights Act of 1964 which states:

“No person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.”

Roseville's current Title VI Program was approved in 2019. Per FTA requirements, the plan must be updated every 3 years and must also include Public Participation and Language Assistance Plans.

The proposed update meets current FTA guidelines and incorporates the most recent census data, updated language assistance information, and a new vehicle assignment policy.

On September 20, 2022, the Transportation Commission held a public hearing to receive comments on the updated Title VI Program and associated plans. The Transportation Commission voted to recommend City Council approval of the updated Title VI Program and the associated plans. Extensive public notification of this public hearing was provided as described in the Transportation Commission report. For reference, the Transportation Commission staff report also includes a more detailed analysis and the updated Title VI Program and associated plans. Once approved, the plans will remain in effect through September 30, 2025.

FISCAL IMPACT
There is no fiscal impact associated with this action.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) only applies to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. (CEQA Guidelines §15061(b)(3)).

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal B - Support community engagement and advocacy
Goal C - Maintain a safe and healthy community
Goal E - Deliver exceptional city services

Respectfully Submitted,
Alison Winter, Alternative Transportation Analyst
Jason Shykowski, Public Works Director

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 22-385
Transportation Commission Packet
RESOLUTION NO. 22-385

APPROVING THE CITY OF ROSEVILLE TITLE VI PROGRAM, PUBLIC

PARTICIPATION PLAN AND THE LANGUAGE ASSISTANCE PLAN

WHEREAS, the City of Roseville is a recipient through Federal Transit Administration (FTA) of federal funds; and

WHEREAS, staff has prepared the 2022 Title VI Program in accordance with the current FTA Circular; and

WHEREAS, the Title VI Program is required by FTA to be reviewed and submitted to FTA every three years; and

WHEREAS, in order to adopt a document that meets the objectives of the Title VI Program, staff has also prepared a Public Participation Plan and a Language Assistance Plan;

WHEREAS, on September 20, 2022, the Transportation Commission held a public hearing to receive comments regarding the updated Title VI Program and associated plans; and

WHEREAS, no public comments were received prior to or during the public hearing, and the Transportation Commission voted unanimously to recommend City Council approval of the updated Title VI Program and associated plans; and

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Roseville that the City of Roseville Title VI Program, Public Participation Plan and the Language Assistance Plan are hereby approved.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of __________________________, 2022, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

______________________________
MAYOR

ATTEST:

___________________________
City Clerk
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Alison Winter, Alternative Transportation Analyst II
Section 601 of Title VI of the Civil Rights Act of 1964 that states:
“No person in the United States shall, on the ground of race, color, or national origin, be excluded from
participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.”
What is Title VI?
 The Federal Transit Administration (FTA) is responsible for ensuring that its funding recipients fully comply with Title VI of the Civil Rights Act of 1964.
 The City of Roseville, which operates Roseville Transit, is a recipient of federal funds.
 FTA requires agencies to update their Title VI programs every 3 years.

Applicability
 Notice to the Public
 Complaint procedures & form
 Status of any Title VI inquiries, complaints, or investigations  Public Participation Plan
 Language Assistance Plan
 Review of Subrecipient Compliance
 Construction Equity Analysis
 Service Standards and Policies
 Public Involvement Plan & Board Approval
Title VI Plan Requirements
Title VI Notice to the Public
City Website:
roseville.ca.us/TitleVI
(available in multiple
languages)
Brochure & Transit
Service Guides
(Spanish & English)
 online,
 on buses,
 Alternative
Transportation office
 Complaints may be made by completing and submitting Roseville Transit’s Title VI Complaint Form to:
 The Title VI Program describes the internal review process and documentation of any investigations, lawsuits or complaints Complaint Procedures
City of Roseville
Public Works - Alternative Transportation
Civil Rights Officer
316 Vernon Street, Suite 150
Roseville, CA 95678
Phone: (916) 774-5293
TDD: (916) 774-5220
Email: [email protected]
or
Federal Transit Administration
Office of Civil Rights
Attention: Complaint Team
East Building, 5th Floor – TCR
1200 New Jersey Ave., SE
Washington, D.C. 20590
Phone: 1-888-446-4511
Email: [email protected]
 Roseville Transit does not have any ongoing Title VI complaints or lawsuits.
 2016 and 2019 Title VI Program - 2-3 customer service inquiries
 2022 Title VI Program update – no inquiries
Status of any Title VI inquiries, complaints, or investigations  Public Involvement Plans (PIP) for applicable transit plans, projects or activities.
 Goals:
 Equal access
 Seek diverse viewpoints
 Involve public in identification of impacts of proposed decisions;  Raise the level of community participation.
 Public Participation Strategies
 2022 PPP Update: added virtual meetings with call-in numbers Public Participation Plan (PPP)
 Includes a Four-Factor Analysis that looks at:

1. number and proportion of Limited English Proficiency (LEP) persons in the transit service area,

2. the frequency of interaction with LEP populations,

3. the nature of services,

4. and resources available.
 The analysis determined that Spanish speakers continue to make up the highest percentage of the LEP population in Roseville.  Roseville Transit will continue to provide materials and notices in Spanish
 Adding a notice to LEP persons of the availability of language assistance
Language Assistance Plan (LAP)
On behalf of the City of Lincoln, the City of Roseville secured FTA grant for construction of a bus barn.

Alternative Transportation staff:
 Conducts periodic desk review of materials and Lincoln’s website;  Receives updates of Lincoln program modifications through Transportation Operators Working Group (TOWG) meetings; and,  Conducts a triennial site visit.

Subrecipient Compliance
FTA requirement when FTA funds used to construct or expand a facility.

Guiding principles of the analysis are:
 To avoid, minimize, or mitigate disproportionately high and adverse human health and environmental effects, including social and economic effects, on minority populations and low- income populations.
 To ensure the full and fair participation by all potentially affected communities in the transportation decision-making process.
 To prevent the denial of, reduction in, or significant delay in the receipt of benefits by minority and low-income populations.

During the past three years, Roseville Transit has not constructed a facility with FTA funds.

Construction Equity Analysis
 Identified in Short Range Transit Plan and Roseville Transit Service Policies
 Developed through an inclusive public participation process designed to ensure that service design and operations do not result in discrimination on the basis of race, color, or national origin.
 Short Range Transit Plan, adopted in 2019, included a series of outreach strategies designed to ensure equal and equitable opportunity to participate.
 New Vehicle Assignment Policy
Service Standards and Policies
 Roseville Transit assigns vehicles based on the type of service, capacity, and vehicle mileage.
 Local fixed routes: 30-foot or 35-foot buses
 Commuter routes: 40-foot buses
 Paratransit service and DAR service: 26-foot cut-a-way vehicles  Vehicle types may be assigned to an alternate service, if feasible, due to maintenance needs
 Zero-Emission Buses (ZEB’s) will be assigned based on the operating characteristics of the route (battery state of charge and route need).

Vehicle Assignment Policy
Public Involvement Strategies:
 Transportation Commission Public Hearing
 City Council Meeting
Public Notifications:
 City Website (translations available for multiple languages)  Roseville Transit email and text message notifications (eNotify)  Social media
 Notice of Public Hearing (in English and Spanish)
 Post Meeting Agendas for Transportation Commission and City Council  Post notices:
 Roseville Alternative Transportation Division office
 On-board bus kiosk
Title VI Program Public Involvement Plan (PIP)
Questions or Comments?
City of Roseville
Public Works - Alternative Transportation
316 Vernon Street, Suite 150
Roseville, CA 95678
Phone: (916) 774-5293
TDD: (916) 774-5220
Email: [email protected]
Title VI Program
Alison Winter, Alternative Transportation Analyst II

CITY OF ROSEVILLE

TITLE VI PROGRAM
2022-2025
Revised: August 23, 2022

Prepared by:

City of Roseville
316 Vernon Street, Suite 150
Roseville, CA 95678
roseville.ca.us/transit

Please direct comments/questions to:

City of Roseville Alternative Transportation Division
at (916) 774-5293 or [email protected]

ൣ
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

City of Roseville
Roseville Transit

The following information is being submitted as part of the City of Roseville, which operates Roseville Transit in compliance with the Title VI of the 1964 Civil Rights Act per FTA Circular 4702.1B, dated October 1, 2012.

General Reporting Requirements:

1. City of Roseville has electronically atte sted to the required FTA certifications and assurances.

2. City of Roseville has developed Title VI Complaint Procedures and Complaint Form that is available at the City of Roseville Alternative Transportation Division office, located on all of the Roseville Transit buses and is posted on the City of Roseville website at roseville.ca.us/titlevi. Title VI Complaint Procedures can also be found in the Local and Commuter Services Guides.

3. City of Roseville maintains a Complaint l og for Title VI Investigations, Complaints and Lawsuits. To date, there are no Title VI complaints that the City of Roseville is aware of.

4. City of Roseville has developed a Language Assistance Plan (LAP) which is included in this document.

5. City of Roseville has developed a Public Participation Plan which is included in this document.

6. City of Roseville will continue to make information available regarding Title VI obligations and apprise members of the public of the protections afforded to them.

7. City of Roseville has attached the r equired documents and is submitting the Title VI Program.

8. City of Roseville will provide any information that is requested by FTA.

൤
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

Table of Contents
I.  Overview .......................................................................................................................................... 5 II.  Notice to the Public ......................................................................................................................... 5 III.  Complaint Procedures ..................................................................................................................... 5 A.  Internal Review Process .................................................................................................................... 6 B.  Documentation ................................................................................................................................. 7 IV.  Investigations, Complaints or Inquiries ........................................................................................... 7 V.  Public Participation Plan .................................................................................................................. 8 A.  Public Participation Activities............................................................................................................ 8 VI.  Language Assistance Plan ................................................................................................................ 9 VII.  Decision Making Committees and Councils ................................................................................... 12 A.  Commission Racial Breakdown ....................................................................................................... 12 VIII.  Subrecipient Compliance ............................................................................................................... 13 IX.  Construction Equity Analysis ......................................................................................................... 14 X.  Service Standards and Policies ....................................................................................................... 14 A.  Vehicle Loads and Passengers Per Hour Standards ........................................................................ 15 B.  Vehicle Headway (Frequency) Standards ....................................................................................... 17 C.  Service Span Standards ................................................................................................................... 17 D.  On‐time Performance Standards .................................................................................................... 18 E.  Fare Recovery and Average Subsidy Per Trip Standards ................................................................ 18 F.  Bus Stops and Passenger Amenity Standards ................................................................................. 18 G.  Service Availability and Connectivity Standards ............................................................................. 19 H.  Safety, Maintenance and Replacement Standards ......................................................................... 19 I.  Customer Service Standards ........................................................................................................... 20 J.  Vehicle Assignment Policy .............................................................................................................. 20 XI.  Requirements for Fixed Route Transit Providers ........................................................................... 20 Appendix A: City Council Approval ............................................................................................................. 22 Appendix B: Title VI Notice to the Public .................................................................................................... 24 Appendix C: Title VI Complaint Forms (English and Spanish) ..................................................................... 31 Appendix D: Public Participation Plan ......................................................................................................... 36 ൥
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

Appendix E: Language Assistance Plan ....................................................................................................... 46 Appendix F: Demographic Data .................................................................................................................. 51 Appendix G: Subrecipient Title VI Program – City of Lincoln Materials ...................................................... 60 Appendix H: Public Involvement Plan ......................................................................................................... 62 Appendix I: Public Comments ..................................................................................................................... 64

൦ City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

I. Overview

The Federal Transit Administration (FTA) is responsible for ensuring that its funding recipients fully comply with Title VI of the Civil Rights Act of 1964. The City of Roseville which operates Roseville Transit (hereafter referred to as Roseville Transit), is a recipient of federal funds. As a recipient of federal funds, Roseville Transit has prepared an update to its Title VI Program in accordance with FTA Circular 4702.1B, dated October 1, 2012. The City of Roseville Title VI Program is adopted by the Roseville City Council (see Appendix A).

Section 601 of Title VI of the Civil Rights Act of 1964 states the following:
“No person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.”

Roseville Transit grants all citizens equal access to its transportation services and is committed to ensuring that no person is excluded from participation in, or denied the benefits of its services on the basis of race, color, or national origin. Furthermore, Roseville Transit shall continuously strive to ensure that equal opportunities are afforded to all individuals in its service area.

Roseville's population as of January 1, 2022 was 151,034. Roseville Transit operates local fixed route, commuter service, Game Day Express, ADA Paratransit, and general public dial-a-ride with a total fleet of 40 buses.

II. Notice to the Public

To ensure Roseville Transit riders are aware of its commitment to Title VI compliance, and of their right to file a civil rights complaint, Roseville Transit posts the following notification, in both English and Spanish, at the City of Roseville Alternative Transportation Division office, on the buses, in the Bus Service Guides and on the City’s website: roseville.ca.us/titlevi. A sample of Title VI notice is in Appendix B.

III. Complaint Procedures

Any person who believes she or he has been discriminated against on the basis of race, color, or national origin by Roseville Transit may file a Title VI complaint by completing ൧ City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

and submitting Roseville Transit’s Title VI Complaint Form with the Roseville Transit, Civil Rights Officer or with the Federal Transit Administration (FTA).

The Title VI complaint form is available in both English and Spanish and is available in the City of Roseville Alternative Transportation Division office, and on the City’s website:
roseville.ca.us/titlevi. The Title VI complaint procedures are also included in the Bus Service Guides. See Appendix B for a sample of the Title VI notice to the public and complaint procedures posted on Roseville Transit’s website. The information posted on the City’s website may be viewed online in multiple languages. A sample Title VI complaint form is in Appendix C.

A person may also file a complaint directly with the Federal Transit Administration, at:

Federal Transit Administration
Office of Civil Rights
Complaint Team
1200 New Jersey Avenue SE
Washington, DC 20590
Phone: 1-888-446-4511
Email: [email protected]

The complaint form may be downloaded from FTA’s website, go to:
transit.dot.gov/regulations-and-guidance/civil-rights-ada/fta-civil-rights-complaint-form for more information.

A. Internal Review Process

Roseville Transit investigates complaints received no more than 180 days after the alleged incident. Roseville Transit will process complaints that are complete. Once the complaint is received, Roseville Transit Civil Rights Officer will review the complaint to determine if Roseville Transit has jurisdiction and will send the complainant an acknowledgment letter informing her/him whether the complaint will be investigated by Roseville Transit.

Roseville Transit has up to sixty (60) calendar days to investigate the complaint. If more information is needed to resolve the case, Roseville Transit may contact the complainant. The complainant has thirty (30) calendar days from the date of the letter to send requested information to the investigator assigned to the case; if within thirty (30) ൨ City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

calendar days from the date of the letter the investigator is not contacted by the complainant and the investigator does not receive the additional information requested in the letter, Roseville Transit can administratively close the case. A case can also be administratively closed if the complainant no longer wishes to pursue their case.

After the investigator reviews the complaint, Roseville Transit will issue one of two letters to the complainant: a closure letter or a letter of finding (LOF). A closure letter summarizes the allegations and states that there was not a Title VI violation and that the case will be closed.

An LOF summarizes the allegations and the interviews regarding the alleged incident, and explains whether any disciplinary action, additional training of the staff member or other action will occur. If the complainant wishes to appeal the decision, she/he has ten (10) business days after the date of the letter or the LOF to file an appeal with the City of Roseville Public Works Director.

B. Documentation

Roseville Transit maintains a list of active investigations conducted by FTA and entities other than FTA, including lawsuits and complaints naming Roseville Transit that allege discrimination on the basis of race, color or national origin. This list includes the date that the transit-related Title VI investigation, lawsuit or complaint was filed; a summary of the allegation(s); the status of the investigation, lawsuit or complaint; and actions taken by Roseville Transit in response, or final findings related to the investigation, lawsuit, or complaint.

IV. Investigations, Complaints or Inquiries

Currently, Roseville Transit does not have any ongoing Title VI complaints or lawsuits.

Roseville Transit has not had any customer service inquiries related to Title VI since the date of the last Title VI Program update in 2019.

File # Incident
Date
Summary of
Complaint
Status Action(s)
Taken
N/A

൩ City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

V. Public Participation Plan

As a recipient of federal transportation funding from the Federal Transit Administration (FTA), the City of Roseville (COR) is required to develop a Public Participation Plan (PPP) that implements the goals and objectives of Title VI of the Civil Rights Act of 1964. The PPP is intended to provide guidance for public involvement activities to be conducted by COR in the expenditure of FTA funds in compliance with Title VI of the Civil Rights Act of 1964 and FTA Circular 4702.1B (“Title VI Requirements and Guidelines for Federal Transit Administration Recipients”). The PPP is provided as Appendix D.

A Public Involvement Plan was prepared for the review and adoption of the Title VI Plan, including the Public Participation Plan and the Language Assistance Plan. A copy of the Public Involvement Plan is provided as Appendix H and a copy of comments received during the public outreach process is provided as Appendix I.

A. Public Participation Activities

The City of Roseville utilizes a range of public engagement strategies. These strategies are tailored to specific activities and include, but are not limited to, the following:
 Printed collateral – availabl e onboard, in the transit administration office and/or at community facilities.
 Signage- onboard and at bus st ops or transfer stations  Website announcements
 Email and text message notifications
 Social media posts
 Public hearing notices
 Connecting with community groups
 Participation at special events
 Presentations at public meetings
 Transit Ambassadors and Mobility Trainers
 Information on board buses and at public counters
 Direct mailings
 Paid advertising

In additional to ongoing public outreach efforts, the following table shows activities undertaken in the last three years with major public engagement efforts.

൪ City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

Activity Summary of Public Engagement Strategies
Roseville Short
Range Transit
Plan 2018-2025
On-line survey; On-board bus surveys; virtual community workshop; In-person public workshops; public hearing notice; public hearing; and information posted on the City’s website, accessible in multiple languages.

Transit
Standards and
Conduct
Ordinance
Public hearing notice; public hearing; and information posted on the City’s website, accessible in multiple languages.

Overall
Disadvantaged
Business
Enterprise Goal
for Federal Fiscal
Year (FFY) 2021-
2023
Emails to list of interested parties, including local businesses; public hearing notices in English and Spanish posted in local print media and at civic locations; social media posts; public hearing; and information posted on the City’s website in English and Spanish, and accessible in multiple languages.

Roseville Transit
Service Change

Brochures in Spanish and English indicating the proposed Local and Commuter Service changes and soliciting public input were available on Roseville Transit buses, transit customer service outlets, and at community facilities;
community engagement through City of Roseville’s
newsletters, website, and social media channels; and public hearing notices were published in English and Spanish and displayed on all Roseville Transit buses.

VI. Language Assistance Plan

In order to ensure meaningful access to transit programs, services, information and activities for people with Limited English Proficiency (LEP), Roseville Transit uses the information obtained in a Four Factor Analysis to determine the specific language services that are appropriate. This analysis helps Roseville Transit to determine if it communicates effectively with LEP persons and informs language access planning.

The complete Four Factor Analysis used to develop the Language Assistance Plan (LAP) is provided in Appendix E. The LAP includes the results of the Four Factor Analysis which is a local assessment and consideration of the following:

1. The number or proportion of LEP persons eligible to be served or likely to be encountered by Roseville Transit;
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City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

2. The frequency with which LEP persons come into contact with Roseville Transit services and programs;

3. The nature and importance of Rosevi lle Transit services and programs in people’s lives;

4. The resources available to Roseville Transit for LEP outreach, as well as the costs associated with that outreach.

The results of conducting the Four Factor Analysis using the latest data from the U.S.

Census Bureau American Community Survey (ACS) relating to use of Roseville Transit services and programs indicate that LEP persons make up 4.7% of the population in Roseville, or 6,203 people over 5 years of age. The language used by the highest percentage of the LEP population Spanish (1.6%). While there are other languages spoken in the city by LEP population, it is 3.1% combined for all other languages as shown in the following table. . A detailed table from the 2020 ACS of languages spoken at home by Roseville residents in available in Appendix F: Demographic Data.

Roseville Limited English Proficiency Population

Total Population (ages 5 and
over)  130,636

Language   LEP Population  % of Total Population
Spanish  2,058  1.6%
French, Haitian, or Cajun  9  0.0%
German or other West
Germanic languages  44  0.0%
Russian, Polish, or other Slavic
language  760  0.6%
Other Indo‐European languages  1,245  1.0%
Korean  268  0.2%
Chinese (incl. Mandarin,
Cantonese)  441  0.3%
Tagalog (incl. Filipino)  719  0.6%
Other Asian and Pacific Island
languages  496  0.4%
Arabic  122  0.1%
Other and unspecified
languages  41  0.0%
Total  6,203  4.7%
Source: American Community Survey 2020, 5‐year estimates

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City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

Moreover, employees of the City of Roseville and MV Transportation who come into contact with the general public and passengers of Roseville Transit have not reported that English is a barrier to understanding the programs and services offered by Roseville Transit, other than Spanish speaking individuals. This information is also confirmed by review of the Language Line Translation requests and a log kept at the Alternative Transportation Division office documenting the number of customers at the front counter requiring language assistance.

To minimize language barriers and to better communicate information important to using Roseville Transit services and programs a number of steps were identified that Roseville Transit has implemented. The following resources provided by Roseville Transit to all persons who speak other languages include:

 Language Card – Bus Drivers equipped with language card to assist passenger ability to indicate language needs
 Language Translation Line –Telephone serv ice to assist in translation for employees to assist customers
 Online translation on the City’s website – service to assist customers in translating written information

In addition, the following materials are provided in Spanish, since Spanish is the highest percentage of speaking population which reports speaking English less than well in Roseville. Employees are trained in how to make use of tools provided to assist in communicating transit services. Available resources provided by Roseville Transit include:

 Civil Rights Complaint Form – translat ed into Spanish and provided on board buses, on website, and in administrative office lobby
 ADA Eligibility A pplication – translated into Spanish  Spanish Speaking Customer Service R epresentatives – provided both in the administrative office and in the operations office for Dispatch and Demand Response phone calls and emails
 ADA Service Information – translated into Spanish and provided in the Service Guide(s) and on website
 Notices placed on-board buses – translated into Spanish ൢൣ
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

 Local Transit Service Information – tr anslated into Spanish and provided in the Service Guide(s) and on website
 Spanish phrase book – provided to all bus drivers to assist in providing on board information to Spanish speaking passengers
VII. Decision Making Committees and Councils

The City of Roseville is committed to providing an open and visible decision-making process to which the public has equal access. The City Council makes the decisions regarding policy, service changes, fares, capital programming and facility locations for Roseville Transit. The City Council members are elected officials, and therefore, are not subject to Title VI requirement.

The City of Roseville has established 13 boards and commissions for the specific purpose of soliciting and involving public input as part of any decision-making process.

Of these, the City of Roseville Transportation Commission reviews and makes recommendations to the City Council regarding transportation items that receive Federal funding. The Transportation Commission is composed of seven members who are residents of the City of Roseville. Appointments are made by the City Council for overlapping four-year terms. No member of the Transportation Commission shall serve more than two consecutive terms. In addition, the City Council may annually appoint a high school student that is a resident of Roseville to serve as an 8th voting member of the Transportation Commission.

To encourage a diverse range of public participation, the City of Roseville sends notices of commission vacancies to the Chamber of Commerce, the Roseville Coalition of Neighborhoods Association (RCONA), and publishes advertisements in the Roseville Press Tribune and on the City website.

A. Commission Racial Breakdown

The City of Roseville current Transportation Commission is comprised of the following members representing the following races.

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City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

Transportation
Commission
White
Black or
African
American

American
Indian
and
Alaska
Native

Asian

Native
Hawaiian
and
Other
Pacific
Islander
Other

Two
or
more
races

Did not
Respond
Commissioners 42.9% 0% 0% 0% 0% 0% 0% 57.1%
VIII. Subrecipient Compliance

As a primary recipient of FTA funds with subrecipients Roseville Transit shall undertake the following activities:

 Document the process for ensuring that all subrecipients are complying with the general reporting requirement, as well as other requirements that apply to the subrecipient based on the type of entity and the number of fixed route vehicles it operates in peak service.
 Collect Title VI Programs from su brecipients and review programs for compliance.

On behalf of the City of Lincoln the City of Roseville secured Section 5309 for their construction of a bus barn via FTA grant CA 03-0772 (closed 9/23/13). Construction of the bus barn was completed in 2010, with final FTA disbursement in 2011. The City of Lincoln has since partnered with Placer County Transit to operate three (3) local fixed routes and one dial-a-ride paratransit service within its jurisdictional boundaries. Placer County Transit and Roseville Transit are both members of the Placer County Transportation Planning Agency (PCTPA). As a member of the PCTPA Transit Operators Working Group (TOWG), Placer County Transit along with other transit operators, receives updates and participates in discussions of revised Title VI obligations.

City of Roseville staff:
 Conducts periodic desk review of materials and Lincoln’s website;  Receives updates of Lincoln program modifications through TOWG meetings; and,
 Conducts a triennial site vi sit to discuss Title VI and other obligations required of sub-recipients of federal funding and to confirm and document the City of Lincoln’s compliance with applicable obligations.

ൢ൥
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

Material collected includes Lincoln Transit’s statement of their commitment to “ensuring no person is excluded from participation in, or denied the benefits of its transit services or programs on the basis of race color or national origin as afforded under Title VI of the Civil Rights Act of 1964.” The statement of commitment is included as part of the Lincoln Transit service guide distributed to passengers on board buses and is also available online. Instructions are also included for any person(s) who feels they have been discriminated against on how they may file a complaint with Placer County Department of Public Works or with the Federal Transportation Administration. Copies of both notifications are provided in Appendix G.

IX. Construction Equity Analysis

When Roseville Transit plans to construct or expand a facility, such as a vehicle storage facility, maintenance facility, transit hub or operation center, Roseville Transit will include a copy of the Title VI Equity Analysis conducted during the planning stage with regard to the location of the facility. The following principles will be applied in the analysis:

1. To avoid, minimize, or mitigate disproportionately high and adverse human health and environmental effects, including social and economic effects, on minority populations and low-income populations.

2. To ensure the full and fair participation by all potentially affected communities in the transportation decision- making process.

3. To prevent the denial of, reduction in, or significant delay in the receipt of benefits by minority and low-income populations.

Roseville Transit will follow federal guidance provided in FTA Circular 4703.1 (August 2012).

During the past three years, Roseville Transit has not constructed a vehicle storage, transit hub, operations center or maintenance facility.

X. Service Standards and Policies

Roseville Transit has developed a set of quantifiable service standards and policies.

These service standards and policies are developed through public involvement programs designed to ensure that all persons wishing to participate in its services are given equal and equitable opportunity to participate.

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City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

Service standards are identified in Roseville’s Short Range Transit Plan, adopted by the Roseville City Council in 2019. The public involvement program for this process included a series of outreach strategies designed to ensure equal and equitable opportunity to participate, including providing communications in formats to meet the needs of the public and offering meetings and outreach materials in convenient locations and formats for equitable access.

Both Roseville Transit’s Service Policies and the Short Range Transit Plan are adopted by the Roseville City Council though a public involvement program that includes public notices, opportunities to comment, and a minimum of one (1) public hearing. This process is designed to ensure that service design and operations do not result in discrimination on the basis of race, color, or national origin.

The Short Range Transit Plan includes a demographic analysis that informed public engagement strategies designed to engage a diverse community (see Appendix F for demographic data). Public participation included an onboard rider survey, a community survey, public workshops, public notices, and a minimum of one public hearing.

Additionally, each year, Placer County Transportation Planning Agency (PCTPA) works with transit providers, including the City of Roseville, and the public to identify any transit needs that are not currently being met and makes a determination as to what needs are reasonable to meet. PCTPA solicits testimony through an inclusive public outreach process that includes, but is not limited to, the following: advertisements in the local newspapers, press releases and public service announcements, flyers in buses, and notices to social service agencies.

The City of Roseville Transportation Commission reviews the quarterly reports and an annual year-end report that documents how well Roseville Transit meets the standards.

Service standards are used as key performance indicators to help gauge different areas of performance for the entire Roseville Transit system. As such, these standards are used to identify trends and/or issues which should be addressed to improve overall system performance and to measurably identify successes. These service standards and policies include, but are not limited to those presented below.

A. Vehicle Loads and Passengers Per Hour Standards

Vehicle load is expressed as the ratio of passengers to the total number of seats on a vehicle at any moment. Vehicle load will also vary by route, time of day, and by season. ൢ൧
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

Service
Type
Vehicle
Type
(year)
Capacity
(Seated/
Standing/
Wheelchair)
Total
Capacity
Preferred
Capacity
Average
Load
Maximum
Load
Commuter Gillig- 40-
ft (2020)  39/32/3 74 1   .51 2
Commuter
Gillig
Phantom
40‐ft
(2000)  45/14/2  61  1  .44  2
Commuter LF 40-ft
(2009) 39/32/2 73
1 .51 2
Dial-A-
Ride

Champion-
LF-26-ft
(2020)

17/8/3

28 1
NA  NA
Dial-A-
Ride

Arboc 26‐
ft (2014)  17/8/3  28
1 NA  NA
Fixed
Route
Gillig LF-
35-ft
(2020)  32/24/3  59
1 .21 2
Fixed
Route

Gillig LF
35‐ft
(2017,
2014)   32/24/2  58
1 .28  2
Fixed
Route
Gillig LF
29‐ft
(2009)
26/18/2
46 1
.28  2

For passenger safety and comfort, vehicles should be sized and the transit service operated to limit typical peak loads to the seating capacity. Local fixed route and commuter services should generally limit standing loads to a maximum of 20 percent of daily runs on a single route.

Passengers per revenue hour is also a useful measure of vehicle use over the course of each hour of service. Below are general standards which are used to help gauge the average use of each service.
ൢ൨
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

Local Services - The average number of passengers per revenue hour should be greater than or equal to 7 passengers per vehicle revenue hour.

Commuter Services - The average number of passengers per revenue hour should be greater than or equal to 20 passengers per vehicle revenue hour.

Dial-A-Ride Services - The average number of passengers per revenue hour should be greater than or equal to 2.5 passengers per vehicle revenue hour.

These standards are considered targets. In general, the number of passengers per revenue hours will exceed the average in peak travel periods and will be less than the average during the first and last hour of service. Also, mid-week days tend to show higher averages than other days. The average number of passengers per revenue hour tends to be below the system average during the first year of any new route, but generally improves to meet or exceed the system average within a few years.

B. Vehicle Headway (Frequency) Standards

Local Services - Vehicle headway for local fixed route service is generally provided in 30 or 60 minute increments, and may vary depending upon demand.

Commuter Services - Vehicle headway for commuter services range from 0-40 minutes, depending upon demand and the specific routing of each commuter bus during peak hours.

C. Service Span Standards

Local and Dial-A-Ride Services - Generally, the span of service each weekday is 5:45 a.m. to 6 p.m. for all local routes, and reduced service levels continue until 10 p.m. The span of service on Saturdays is from 8 a.m. to 5 p.m., and no local route service exists on Sundays. General public Dial-A-Ride (DAR) services are also available by reservation during these times. General public DAR services are also generally available on Sundays from 8 a.m. to 5 p.m.

The hours and days of Local and DAR services are continuously adjusted to reflect demands while striving to attain other performance standards.

Commuter Services - The general service span for Commuter service is weekdays during peak travel times.
ൢ൩
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

While the hours of peak travel do not vary greatly, the frequency of Commuter services from Roseville to Downtown Sacramento or other job centers will generally be determined by demand and an ability to meet other performance standards.

D. On‐time Performance Standards

The standard for average on-time performance for all services is greater than or equal to 95%.

E. Fare Recovery and Average Subsidy Per Trip Standards

Fare Recovery - The standard for average fare recovery for all services is greater than or equal to 15% of all transit operating expenses. The average subsidy per trip by type of service and by route is measured quarterly and/or annually to help evaluate the cost of services.

Fare Recovery for New Services - These standards should not be strictly applied to new routes for the first two years of service. A 60 percent fare recovery of standard could be considered successful after one year, but a favorable trend thereafter should be maintained. Conversely, Roseville Transit should not simply keep a service if revenues cannot support the continued operation of a route, or if a different and more successful route could replace the less successful route.

F. Bus Stops and Passenger Amenity Standards

Bus Stop Location and Spacing - Bus stops are generally encouraged to be spaced a maximum of ½ mile apart along both arterial and collector streets in both directions, and/or at each leg of an intersection between arterial/arterial and arterial/collector streets, depending upon road patterns, adjacent land uses and densities and other factors which may influence the accessibility and use of a stop.

Shelters and Seats - Shelters should be provided at all bus stops expected to serve 15 or more passengers per day, and passenger seating should be provided at all bus stops expected to serve five or more passengers per day. Further refinement of stops, passenger amenities and timed stop designations will occur after a route has begun service.

Amenity Removal - When the annual maintenance or repair cost of an amenity is excessive or greater than the value of the structure or amenity, or presents a safety risk, then Roseville Transit reserves the right to remove the amenity.

ൢ൪
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

Route Travel Time - Bus routes are generally designed so that the travel time will not exceed 3 times the equivalent automobile trip during peak travel hours, and should be designed to function as efficiently as possible.

G. Service Availability and Connectivity Standards

Service Routes - Generally, Roseville Transit provides general public Dial-A-Ride services within its entire corporate boundaries. Also, Roseville Transit attempts to provide fixed route services within ½ mile walking distance of 90% of the daytime population within City boundaries. As new development is added, new local fixed route and commuter services will be added based upon demand and as funding permits.

Connecting Adjacent Land Uses - Adjacent uses should provide direct pedestrian access to planned and existing bus stop locations to facilitate use of public transit. New projects that would generate DAR trips, such as medical office buildings, should also consider site designs that would accommodate the DAR bus picking up and dropping off ADA passengers at or near front door locations with ADA accessibility to the front door.

Reciprocal Transfer Agreements and Regional Fare Cards -- Reciprocal transfer arrangements should continue to be implemented between all connecting service providers. Regional fare cards, such as Connect Card, should continue to be implemented by Roseville Transit to improve regional connectivity and passenger mobility.

Regional Transfer Points - Local service should be provided within one block of all regional transit transfer locations and intercity bus/rail stops. Also, passenger facilities at regional transit transfer locations should be improved to enhance regional public transportation connections.

H. Safety, Maintenance and Replacement Standards

Accident Rates – The average preventable accident rate standard for all services is less than or equal to 1 preventable accident for every 50,000 service miles travelled. The average accident rate standard for all accidents for all services is less than or equal to 1 accident (preventable and non-preventable) for 25,000 service miles travelled.

Road Calls – The average road call standard is less or equal to 1 road call for every 10,000 service miles travelled.

Programmed Vehicle Maintenance – The standard for vehicle maintenance is for 90% percent of all programmed maintenance to occur within scheduled parameters. ൣൡ
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

Vehicle Replacement – Vehicles should be replaced at the end of their useful lives according to FTA guidelines and industry accepted practices for public fleet operators.

The average fleet age should not exceed six (6) years.

I. Customer Service Standards

Employee Training – All employees should receive annual customer service training to ensure courteous, safe and respectful behavior, and that employees are sensitive to the needs of passengers.

Local and Commuter Services – The standard for the average number of passenger complaints for Local and Commuter services is less than or equal to 1 validated complaint for every 5,000 passenger trips.

Dial-A-Ride (DAR) – The standard for the average number of passenger complaints for DAR services is less than or equal to 1 validated complaint for every 3,000 passenger trips.

J. Vehicle Assignment Policy

Roseville Transit assigns vehicles based on the type of service, capacity, and vehicle mileage. Local fixed routes are assigned 30-foot or 35-foot buses. Commuter routes are assigned 40-foot buses. Paratransit service and DAR service requiring tight turns on driveways are operated with 26-foot cut-a-way vehicles. Occasionally, when necessary due to vehicle maintenance, vehicle types may be assigned to an alternate service, if feasible.

Once Roseville Transit begins operating Zero-Emission buses (ZEB), ZEBs will be assigned based on the operating characteristics of the route. Assignments for ZEBs will take into consideration the state of charge of the battery and charge needed to complete the route(s).

All vehicles are equipped with air conditioning.

XI. Requirements for Fixed Route Transit Providers

Chapter 4 of FTA Circular 4702.1B discusses the additional reporting requirements for recipients of FTA funding (including their sub-recipients) that operate fixed route transit services, in order to ensure that the agency complies with DOT Title VI regulations. The ൣൢ
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

requirements only apply to fixed route service, not demand response service. Per Circular 4702.1B definitions, “Fixed route refers to public transportation service provided in vehicles operated along pre- determined routes according to a fixed schedule”. As of January 1, 2019, Roseville Transit has a fixed-route fleet of 40 buses. Therefore, Roseville Transit qualifies for a reduced level of Chapter 4 reporting and is only required to set system-wide standards and policies (see Section X).

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City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

Appendix A: City Council Approval

ൣ൤
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

[Insert Resolution]

ൣ൥
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

Appendix B: Title VI Notice to the Public
Title VI Notice to the Public (English and Spanish)

ൣ൦
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

Website Screen Shots on  www.roseville.ca.us/titlevi

ൣ൧
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

ൣ൨
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

ൣ൩
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

ൣ൪
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

൤ൡ
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

൤ൢ
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

Appendix C: Title VI Complaint Forms (English and Spanish)

Title VI of the Civil
Rights Act of 1964
Notification &
Complaint Form

Roseville Transit
Public Works – Alternative Transportation
316 Vernon Street, Suite 150
Roseville, CA 95678
(916) 774-5293
roseville.ca.us/transit
Where do I submit a complaint?
City of Roseville
Alternative Transportation
Civil Rights Officer
316 Vernon Street, Suite 150
Roseville, CA 95678
Phone: (916) 774-5293 • TDD: (916) 774-5220
[email protected]
Federal Transit Administration
Office of Civil Rights
Attention: Complaint Team
East Building, 5th Floor – TCR
1200 New Jersey Ave., SE
Washington, D.C. 20590
Phone: 1-888-446-4511
[email protected]
What happens after I submit a
complaint to the City of Roseville?
A written notice of receipt shall be sent to the
complainant within five days of receipt of the
complaint.

If further information is required to investigate
the case, the Civil Rights Officer will contact the
complainant in writing. The complainant has 30
business days to submit the requested informa-
tion. Once all requested information is received,
the Civil Rights Officer has 60 days to make a
determination. If the requested information is not
received within 30 business days from the date of
the request, the Civil Rights Officer can adminis-
tratively close the case.

If the complainant wishes to appeal the Civil Rights
Officer’s decision, the complainant shall make an
appeal request in writing within 10 business days
of receipt of the Civil Rights Officer’s decision.

An appeal of the decision will be heard by the
decision-making body per the Roseville Municipal
Code at the next available scheduled meeting.

What is a Title VI complaint?
Roseville Transit operates its programs and
services without regard to race, color, and
national origin in accordance with Title VI of the
Civil Rights Act of 1964. Any person who believes
she or he has been aggrieved by any unlawful
discriminatory practice under Title VI may file a
complaint with Roseville Transit.

Federal law requires Title VI complaints be filed
within 180 calendar days of the last alleged
incident.

How do I file a complaint?

1. Complete the form on the reverse side and
return it to the City of Roseville Alternative
Transportation office.
or

2. File a complaint with the Federal Transit
Administration (FTA). Visit transit.dot.gov
or call 1-888-446-44511 for more information.

Submit a signed written statement to the
FTA that contains the following information:
a. Complainant’s name, address, and
telephone number.
b. If you are filing on behalf of another person,
include their name, address, telephone
number, your relationship to the person,
and if you have their permission to file the
complaint.
c. Name of the public transit provider the
complaint is against.
d. Describe the complaint. Include specific
details such as names, dates, times, route
numbers/letters, witnesses, and any other
information that would assist in the
investigation of your allegation.

Roseville Transit operates its programs and
services without regard to race, color, and
national origin in accordance with Title VI of the
Civil Rights Act of 1964. Any person who believes
she or he has been aggrieved by any unlawful
discriminatory practice under Title VI may file a
complaint with Roseville Transit.
“No person in the United States shall, on the ground
of race, color, or national origin, be excluded from
participation in, be denied the benefits of, or be
subjected to discrimination under any program or
activity receiving Federal financial assistance. ”
(42 U.S.C. Section 2000d)
Limited English proficiency
If you have difficulty understanding English, you
may request language assistance phone services
free of charge. Please contact us for details.

Roseville Transit Title VI Complaint Form
Please complete this form and mail, email [email protected], or deliver in person to the Roseville Transit Civil Rights Officer, Alternative Transportation office at 316 Vernon Street, Suite 150, Roseville, CA 95678.

Section 1
Name (Complainant): Mr. Mrs. Ms. Miss Mailing Address: Apt.:

City: State: Zip:

Phone: E-mail:

Section 2
Are you filing out this form on your own behalf? Yes No If you answered “No” , please supply your name and relationship to the person listed in Section 1.

Name:

Relationship:

Please explain why you are filing an incident form on their behalf.

Have you obtained permission to file this form on their behalf? Yes No Section 3
Basis of alleged discrimination: Race Color National Origin Section 4
Type of service:

Commuter Dial-A-Ride Local Phone Other Date of alleged discrimination (month/day/year): Time:

Staff: Route: Bus #:

Boarding location: Destination location:

Describe the situation you would like to report. Use additional paper if necessary.

Please list any person(s) we may contact for additional information:

Name: Address: Phone:

Section 5
Have you previously filed a Title VI complaint with Roseville Transit? Yes No Did you file this complaint with another federal, state or local agency; or with a federal or state court? Yes No Which agency: Date filed:

Section 6
I declare under penalty of perjury under the laws of the State of California that the information I have provided is true and correct to the best of my knowledge.
___________________________________________________________ ___________________________ Signature Date of filing Rev. 8/1/2022
Título VI del Acta
de Derechos Civiles
de 1964
Notificación y
Forma de Queja

¿Dónde presento una queja?
Ciudad de Roseville
Transportación Alternativa
Oficial de Derechos Civiles
316 Vernon Street, Suite150
Roseville, CA 95678
(916) 774-5293
TDD: (916) 774-5220
[email protected]
Administración Federal de Tránsito
Oficina de Derechos Civiles
Atención: Equipo de quejas
East Building, 5th Floor – TCR
1200 New Jersey Ave., SE
Washington, D.C. 20590
1-888-446-4511
[email protected]
Visite transit.dot.gov para información
adicional acerca de obligaciones de Título VI
de proveedores de tránsito público.
¿Qué es una queja de Título VI?
El Tránsito de Roseville opera sus programas y
servicios sin considerar la raza, color, y origen
nacional en conformidad con el Título VI del
Acta de Derechos Civiles. Cualquier persona
quien cree ella/él ha sido ofendido por cualquier
práctica discriminatoria ilegal bajo el Título VI
puede presentar una queja con el Tránsito de
Roseville.

La ley Federal requiere que quejas de Títle VI sean
sometidas dentro de 180 días de calendario del
último supuesto incidente.
¿Cómo presento una queja?

1. Complete la forma al lado reverso y regrésela
a la Oficina de Transportación Alternativa de la
Ciudad de Roseville.
o

2. Presente una queja con la Administración
Federal de Tránsito (FTA). Visite transit.dot.gov
para más información.

Someta una declaración firmada por escrito a
la FTA que contiene la siguiente información:
a. Nombre del reclamante, domicilio, y
número de teléfono.
b. Si está presentando por medio de otra
persona, incluya el nombre, domicilio,
número de teléfono, su parentesco a la
persona, y si tiene su permiso de presentar
la queja.
c. Nombre del provedor de tránsito public del
cual la queja es en contra.
d. Describa la queja. Incluya detalles
epecíficos tal cómo nombres, fechas, horas,
números/letras de ruta, testigos, y cualquier
otra información que nos pudiera asistir en
la investigación de su alegación.

El Tránstio de Roseville cumple con el Acta de los
Derechos Civiles de 1964 que declara, “Ninguna
persona en los Estados Unidos será, por motivos
de raza, color, u origen nacional, excluido de
participación en, ser negado los beneficios de, o ser
sujetado a discriminación bajo cualquier programa
o actividad recibiendo asistencia financiera Federal. ” (42 U.S.C. Sección 2000d)
El Tránsito de Roseville opera sus programas y
servicios sin considerar la raza, color, y origen
nacional en conformidad con el Título VI del
Acta de Derechos Civiles. Cualquier persona
quien cree ella/él ha sido ofendido por cualquier
práctica discriminatoria ilegal bajo el Título VI
puede presentar una queja con el Tránsito de
Roseville.

Tránsito de Roseville
Transportación Alternativa
316 Vernon Street, Suite 150
Roseville, CA 95678
(916) 774-5293
roseville.ca.us/transit
Dominio limitado del inglés
Si tiene dificultades para entender inglés,
puede solicitar servicios telefónicos de
asistencia con el idioma de forma gratuita.

Por favor, contáctenos para más detalles.

Tránsito de Roseville Título VI Forma de Queja
Por favor complete esta forma y mándela por correo, email [email protected] o la puede regresar en persona al Oficial de Derechos Civiles de Tránsito de Roseville, 316 Vernon Street, Suite 150, Roseville, CA 95678.

Sección 1
Nombre (Reclamante): Sr. Sra. Srta.

Domicilio: Apto.:

Ciudad: Estado: Zona Postal:

Teléfono: E-mail:

Sección 2
¿Esta presentando esta forma por su propio medio? Sí No Si contestó “No” , por favor dé su nombre y parentesco a la persona alistada en la Sección 1.

Nombre:

Parentesco:

Por favor explique por qué está presentando una forma de incidente por medio de ellos.
¿Ha obtenido permiso para entregar esta forma por medio de ellos? Sí No Sección 3
Motivo de supuesta discriminación: Raza Color Origen Nacional Sección 4
Tipo de servicio:

Conmutor Dial-A-Ride Local Teléfono Otro Fecha de último supuesto incidente: Hora:

Personal: Ruta: # de Autobús:

Ubicación de Abordar: Destinación/Parada de Autobús:

Describa la situación que quiere reportar. Use papel adicional si es necesario.

Por favor aliste cualquier persona(s) con quienes nos podemos poner en contacto para información adicional:

Nombre: Domicilio: Teléfono:

Sección 5
¿Alguna vez ha presentado una queja del Título VI de Tránsito de Roseville? Sí No ¿Presentó esta queja con otra agencia federal, estatal o local; o con una corte federal o estatal? Sí No Agencia: Fecha sometida:

Sección 6
Yo declaro bajo pena de perjurio bajo las leyes del Estado de California que la información que he proveido es verdadera y correcta según mi mejor conocimiento.
___________________________________________________________ ___________________________ Firma Fecha de sumisión Rev. 8/1/2022 ൤൧
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

Appendix D: Public Participation Plan

൤൨
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

CITY OF ROSEVILLE
PUBLIC PARTICIPATION PLAN

Adopted: July 17, 2019, Revised August 22, 2022

Prepared by:

City of Roseville
316 Vernon Street, Suite 150
Roseville, CA 95678
roseville.ca.us/transit

Please direct comments/questions to:

City of Roseville Alternative Transportation Division at (916) 774-5293 or [email protected]

൤൩
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

Table of Contents

Section

I. Purpose and Goals

I I . B a c k g r o u n d

III. Public Involvement Plan

A. Applicability of Public Involv ement Plan

B. Public Involvement Strategies

C. Public Notification

D. Logistics for Public Meeti ngs

E. Documentation of Public Comments

F. Public Notification

IV. Periodic Review of Public Part icipation Plan

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City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

I. Purpose & Goals

Purpose

As a recipient of federal transportation funding from the Federal Transit Administration (FTA), the City of Roseville (COR) is required to develop a Public Participation Plan (PPP) that implements the goals and objectives of Title VI of the Civil Rights Act of 1964, which states:

No person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.

This PPP is intended to provide guidance for public involvement activities to be conducted by COR in the expenditure of FTA funds in compliance with Title VI of the Civil Rights Act of 1964 and FTA Circular 4702.1B (“Title VI Requirements and Guidelines for Federal Transit Administration Recipients”).

Goals

The procedures, strategies and techniques contained in this PPP support the purpose stated above and the following goals:

 Provide an open and visible decision-maki ng process to which all members of the public have equal access;
 Seek out and consider the viewpoints of minorities, low income persons, persons with limited English proficiency, and other community groups;  Offer early and continuous opportunities for the public to be involved in the identification of social, economic, physical and environmental impacts of proposed decisions; and,
 Raise the level of community partici pation by citizens for the purpose of improving and maintaining the quality of life within the City of Roseville.

II.

Background

Public Participation in Roseville

The City of Roseville has a long-standing commitment to providing open and visible decision-making processes that provide equal access to all. Two in-person methods Roseville uses to promote public involvement are:

1. Boards and Commissions – The City of Roseville has established 13 boards and commissions for the specific purpose of soliciting and involving public input ൥ൡ
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

as part of any decision-making process. Of these, the Transportation Commission typically has responsibility for oversight of FTA-funded transportation projects, plans and services.

2. Roseville Coalition of Neighborhood Associations - The City of Roseville established the Roseville Coalition of Neighborhoods Association (RCONA) in 1993. RCONA is a not-for-profit, non-partisan umbrella organization comprised of representatives of Roseville’s individual “Neighborhood Associations”. There are currently 39 Neighborhood Associations, each of which geographically represents a defined area of the City’s entire corporate boundaries, as shown at the RCONA web site: rcona.org. Two clearly stated purposes of the mission of the RCONA are:

 To raise the level of community parti cipation by citizens for the purpose of improving and maintaining the quality of life within the City of Roseville; and,
 To work with neighborhood associations in resolving social, physical and economic problems within neighborhood, and deal with other important neighborhood issues

The City of Roseville will incorporate the use of these existing engagement resources into this PPP. This PPP will also consider other measures to solicit the involvement of citizens in the public decision-making process.

Public Participation for the Metropolitan Transportation Plan - Any transportation project in the six-county region using federal and state funding must be incorporated into the Sacramento Area Council of Governments (SACOG) Metropolitan Transportation Plan/Sustainable Communities Strategy (MTP/SCS).

The MTP/SCS is updated once every four years. For each update, SACOG develops a Public Participation Plan to assist SACOG staff in implementing an effective public review process of the MTP and the projects contained therein. This is another opportunity for the public to participate in transportation planning efforts in Roseville and the six-county region. For more information on the MTP/SCS and the SACOG Public Participation Plan, see this website: sacog.org/2035.

III. Public Involvement Plan
The primary means of implementing the goals of the PPP shall be the development and execution of a Public Involvement Plan (PIP) for applicable transit plans, projects or activities. The PIP shall be developed at the outset of the project planning process and shall be modified as needed during the planning process. The PIP shall be designed in accordance with the following principles:
൥ൢ
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

1. The PIP shall be tailored to the scope of the proposed plan, project or activity, the population of the planning or project impact area, and the resources available for outreach.

2. The PIP will be designed to eliminate barriers to active participation and shall seek out the viewpoints of minority, low-income, LEP and other populations consistent with Title VI Program Executive Order 13166 and U.S. Department of Transportation (DOT) LEP Guidance.

3. The PIP will be developed at the beginning of each planning process to provide early opportunities for public involvement in the identification of project, plan and activity goals and community needs, benefits and impacts.

4. Public notification will be provided throughout the planning process, including at key decision points and for public meetings.

The PIP for each transit plan, project and activity shall including public involvement strategies tailored to the scope of the proposed plan, project or activity and methods of public notification appropriate to the particular plan, project or activity.

A. Applicability of Public Involvement Plans
A PIP shall be prepared for the following activities undertaken by the COR:

1. Adoption or substantial m odification of transit plans

2. Approval of FTA-funded capi tal improvement projects

3. Fare changes

4. Major service changes as defined below:
 The elimination or addition of a transit line or service  A route change that impacts 25% or mo re of a route’s miles or bus stops  A reduction or increase of service or frequency of service that affects 25% or more of the total transit system revenue miles
 Proposed changes that are reasonably antic ipated to be controversial with or substantially affect an identified stakeholder, neighborhood or community group or population

Service changes not falling under the definition of a major service change are considered minor changes that may be approved by the Alternative Transportation Manager without the implementation of a PIP.

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City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

B. Public Involvement Strategies
During development of the PIP, the following public involvement strategies may be used as appropriate to the activity being undertaken to identify public needs, concerns and comments:
Email/text message notifications
Social media
Website
News media
Collateral materials
Signage
Advertisements
Informal Meetings with community groups
Formal presentations to community groups
Interactive Public Workshops (V isioning, Scenario Planning, etc.) Project Open Houses
Special Advisory Committees
Focus Groups
Public Surveys
Public Hearings
The above list is considered a menu of strategies to obtain public input. The PIP for each particular activity subject to this PPP will be tailored to use the most appropriate strategies for achieving public involvement for the given activity. The PIP for a particular activity may incorporate some or all of the above strategies.

As appropriate to the particular activity, the PIP may incorporate supplemental outreach strategies to seek out the viewpoints of minority, low-income, and Limited English Proficient (LEP) populations;
Partner with community organizations to engage members of the public who are less likely to attend traditional public meetings (including LEP populations) through means such as surveys and focus groups.
Attend community events.
Attend meetings and activities organized by faith-based organizations, advocacy groups, or other community partners that will help solicit feedback from diverse members of the public.
Develop and maintain a “Community Pa rtner List”, which identifies community partners and organizations that may be targeted for public outreach based upon the scope of the particular project, plan or activity. The community partner list may include the following types of groups and organizations:
o Lower Income Individuals/Households
൥൤
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

o Minorities
o Limited English Profic ient Individuals/Groups
o Persons with Disabilities and Limited Mobility
o Native American Organizations and Tribal Councils
o Senior Citizens
o RCONA and Neigh borhood Associations
o Community Service Organizations
o Faith-based Organizations
o Affordable Housing Advocates
o Environmental Advocates
o Home Builder Organizations
o Business Organizations
o Commercial Property Interests
o Landowners
o Other Public Agencies

C. Public Hearings
A minimum of one (1) public hearing shall be required for fare changes and major service changes and may be required for other plans, projects and activities as required by local, state and federal law, such as the California Environmental Quality Act.

Public hearings will be scheduled as part of a regular Transportation Commission or City Council meeting. Notification of public hearings shall, at a minimum, be as required by the applicable local, state or federal law. In addition, public hearings should be more broadly through other means as identified in the PIP.

D. Logistics for Public Meetings
The following should be considered when planning public workshops and meetings:
 Public meetings, workshops and heari ngs should be held at convenient and accessible locations, with consideration of access to transit and ease of access for target audience. When local transit does not provide service due to the meeting location or time, the City of Roseville advertises the availability of free Dial-A-Ride service to the meeting.
 Meeting rooms should be large enough for the anticipated audience  Meeting locations should be access ible to persons with disabilities  Meeting times should consider the work schedules, school schedules, rush hours, meal hours, religious worship hours and other characteristics of target audience
 Virtual meetings may used with call-in numbers
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City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

 If needed, a specific employee shall be designated to accommodate the needs of persons who are linguistically or culturally isolated, as well as persons with disabilities

E. Documentation of Public Comments
Public comments received during the public outreach and involvement process will be compiled in writing in either meeting notes, minutes or as otherwise appropriate. The comments will be forwarded to the applicable advisory committee, commission or City Council for review and consideration in the decision-making process. A summary of the public comments received will be provided as part of a staff report submitted to the Transportation Commission and/or City Council. Per FTA Circular 4702.1B (IV-10); the staff report to the Transportation Commission and/or City Council shall include an evaluation of whether or not the proposed fare change or major service change will have a discriminatory impact based on race, color, or national origin.

F. Public Notification
The PIP shall identify the appropriate methods of public notification for transit plans, projects and activities covered by this PPP. In all instances, information materials shall be made available and distributed in English and Spanish.

For all projects, notifications methods may include as appropriate to the project:
City website
Email and text message notifications to subscriber lists and/or groups/individuals Social media
Local news media (including et hnic media, as appropriate) Advertisement(s) (including et hnic media, as appropriate) Legal Notice(s) as required by local, state and federal agencies Direct mail
Post meeting agendas for advisory commi ttee(s), Transportation Commission, City Council
Post fliers/signage at community fac ilities (libraries, senior centers, human service organizations, schools, etc.) and transit facilities (e.g. transit centers, bus shelters, on board buses, and Roseville Transit offices) All fliers and other collateral materials shall specify that any interested individual is invited to make comments. The public notification shall also specify the methods for submittal of comments, with appropriate contact information included. Typically, public comments may be submitted in the following manners:
 Email
 Direct mail
൥൦
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

 In person at locations specified in the notice/flier
 At public hearings, informational meetings, open houses and workshops  By telephone to City representatives
V. Periodic Review of Public Participation Plan
Every 3 years or more frequently as determined necessary by the COR, the COR will review the effectiveness of the public engagement process and the procedures and strategies contained in this PPP. The goal of this review will be to ensure a full and open participation process. The PPP will be revised as appropriate based upon this periodic review.
൥൧
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

Appendix E: Language Assistance Plan

൥൨
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

Roseville Transit Language Assistance Plan – 2022
Background
This Language Assistance Plan (LAP) is provided to address the City of Roseville Alternative Transportation Division’s obligation as a recipient of Federal funds to meet the needs of individuals that have been identified as Limited English Proficient (LEP) within the City of Roseville’s boundaries. This plan includes responsibilities of the Alternative Transportation staff and Roseville Transit staff. The City of Roseville contracts with MV Transportation (MV) to oversee the operation of Roseville Transit.

Limited English Proficiency Defined
A Limited English Proficiency (LEP) person as defined by the FTA is as a person for whom English is not their primary language and who have a limited ability to speak, understand, read, or write English. It includes people who reported to the U.S. Census that they do not speak English well or do not speak English at all.

Four Factor Analyses
Factor 1: The number or proportion of LEP persons in the service area who may be served or are likely to encounter an Alternative Transportation or Roseville Transit program, activity or service.

Alternative Transportation staff reviewed the most recent U.S. Census American Community Survey to identify LEP language groups that constitute 5% of the population or 1,000 (whichever is less) of the persons eligible to be served or likely to be affected or encountered in the Roseville Transit service area. Data shows that Spanish speaking persons constitute the only language group that numbers 5% of the population or 1,000 (whichever is less) of the persons eligible to be served or likely to be affected or encountered in the Roseville Transit service area. Of the population in the City of Roseville 5 years of age and over, there are approximately 2,058 people who speak Spanish and English not very well as reported in the American Communities Survey 2020 5-year estimates.

Language services that are needed by current programs and services primarily involve Spanish speaking individuals.

Factor 2: The frequency with which LEP person come in contact with an Alternative Transportation or Roseville Transit program, activity or service.

In August of 2022, Alternative Transportation staff conducted an informal survey showing the following figures:

Alternative Transportation staff comes into contact with approximately one (1) individual or less per month that require an interpreter.
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City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

Roseville Transit reservationist/dispatchers come into contact with approximately four (4) callers per month that require an interpreter.

Roseville Transit drivers come into contact with approximately fifty (50) customers per month that require an interpreter.

Factor 3: The nature and importance of transit programs, activities or services provided by Alternative Transportation and Roseville Transit to the LEP populations.

Alternative Transportation front counter staff may assist LEP customers with trip planning, pass sales, discount photo identification cards, ADA inquires, and general information about Roseville Transit.

Roseville Transit dispatchers may assist LEP customers with Dial-A-Ride reservations and trip planning.

Roseville Transit drivers may assist LEP passengers with fare questions and trip planning.

Factor 4: The resources available to Alternative Transportation and Roseville Transit and overall costs to provided LEP assistance.

The Alternative Transportation staff has access to City employees that are approved translators in Spanish, American Sign Language, Romanian, Tagalog, and Punjabi.

Translators are available in various departments throughout the City.

The City of Roseville employees also have access to an AT & T Language Line. The language line allows employees and customers to speak to each other through an interpreter by speaker phone. The Language Line offers translation in many languages.

Alternative Transportation staff uses this service as necessary. Alternative Transportation staff has access to “iSpeak cards” in 38 different languages to help LEP visitors in the office.

The City of Roseville website has an option to select written translation into many languages. Both the customer and Alternative Transportation staff can use this service as necessary.

MV Transit employs Spanish speaking dispatchers and drivers. In addition to employing Spanish speaking drivers, MV Transit currently employs a driver that speaks Tagalog.

Notice to LEP Populations of Language Assistance
The following statement is included in Roseville Transit Service Guides, Title VI Brochures, and Title VI webpage.
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City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

Limited English Proficiency
If you have difficulty understanding English, you may request language assistance phone services free of charge. Please contact us for more information.

Alternative Transportation
316 Vernon Street, Suite 150
Roseville, CA 95678
Phone: (916) 774-5293
Spanish Materials and Services Currently Offered
Alternative Transportation offers many of its materials in Spanish (initial year provided in Spanish):
 Roseville Transit Local, Dial-A-Ride, and Commuter Bus Services Guides (2000)  ADA complementary Paratransit Services Guide (2016)
 On-board information notifying passengers of promotions and service notices (2008)
 Bus stop closures notices (2009)
 ADA application and letters (2002)
 Civil Rights and Compli ant Procedure (2010)

Alternative Transportation staff will continue to produce transit materials in Spanish as the need arises.

The City of Roseville website offers optional online translation. By a push of a button any website page is translated into the desired language. (2008) Alternative Transportation front counter staff and Roseville Transit dispatchers and drivers received the training booklet “Basic Spanish for Transit Employees”. This booklet contains basic Spanish words and phrases. (2005) The Roseville Transit customer service line (916 or 530 745-7560) offers callers the option to hear menus in Spanish.

A Spanish-speaking dispatcher is available Monday – Friday in the morning. If an interpreter is not available, callers are instructed to call back during the above listed time. Regular customers are aware of the days and hours a translator is available. A majority of Spanish speaking callers make their Dial-A-Ride reservations during this time.

Roseville Transit contracts driver/operator services; some contracted employees (i.e. drivers) are fluent in Spanish. The City’s contractor makes efforts to assign these drivers to routes that predominantly encounter the Spanish speaking population. If a ൦ൡ
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

driver is not Spanish speaking and the passenger requires an interpreter, the driver will either contact dispatch or another Spanish speaking driver for assistance.

Alternative Transportation Training
 Staff has been trained of the formalized LAP
 Staff are reminded of the av ailable translator services  Staff are instructed to docum ent language assistance requests

Roseville Transit Training
 MV Management staff are informed of the LAP
 MV Management staff are instructed to document language assistance requests  Alternative Transportation staff provides MV Transit with the form(s) to track requests

Monitoring and Updating the LAP
Staff will continue to monitor usage of services and use of translated documents to review the data and update the plan as necessary.

Alternative Transportation staff will periodically perform an informal survey of Roseville transit drivers and dispatchers to see if additional language services are necessary.

Staff will also review the language assistance requests provided by Alternative Transportation and Roseville Transit staff.
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City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

Appendix F: Demographic Data

LANGUAGE SPOKEN AT HOME FOR THE POPULATION 5 YEARS AND OVER Label Estimate Margin of Error
Total: 130,636 ±633
Speak only English 107,216 ±1,758
Spanish: 7,299 ±1,057
Speak English "very well" 5,241 ±708
Speak English less than "very well" 2,058 ±607
French, Haitian, or Cajun: 533 ±261
Speak English "very well" 524 ±261
Speak English less than "very well" 9 ±15
German or other West Germanic languages: 486 ±178
Speak English "very well" 442 ±180
Speak English less than "very well" 44 ±37
Russian, Polish, or other Slavic languages: 2,059 ±569
Speak English "very well" 1,299 ±378
Speak English less than "very well" 760 ±260
Other Indo-European languages: 4,773 ±835
Speak English "very well" 3,528 ±625
Speak English less than "very well" 1,245 ±347
Korean: 580 ±255
Speak English "very well" 312 ±164
Speak English less than "very well" 268 ±136
Chinese (incl. Mandarin, Cantonese): 1,102 ±327
Speak English "very well" 661 ±209
Speak English less than "very well" 441 ±185
Vietnamese: 1,011 ±392
Speak English "very well" 576 ±269
Speak English less than "very well" 435 ±249
Tagalog (incl. Filipino): 2,632 ±503
Speak English "very well" 1,913 ±404
Speak English less than "very well" 719 ±208
Other Asian and Pacific Island languages: 2,143 ±538
Speak English "very well" 1,647 ±476
Speak English less than "very well" 496 ±245
Arabic: 483 ±212
Speak English "very well" 361 ±192
Speak English less than "very well" 122 ±77
Other and unspecified languages: 319 ±186
Speak English "very well" 278 ±179
Speak English less than "very well" 41 ±48
Roseville city, California
Source: American Community Survey 2020, 5-year estimates, Table C16001 Roseville Short Range Transit Plan LSC Transportation Consultants, Inc.

Placer County Transportation Planning Agency Page 22

Sunset Blvd.

Baseline Rd.

Fiddyment Rd.

Vineyard Rd. Douglas Blvd.

Eureka Rd.

Roseville Pkwy
Sunrise Rd. OldAuburnRd.
§¨¦
80 UV65
UV65
Gibson Ranch
County Park
Maidu Regional
Park
Esri, HERE, DeLorme, MapmyIndia, © OpenStreetMap contributors, and the GIS user community, Esri, HERE, MapmyIndia, © OpenStreetMap contributors, and the GIS user community
I
Figure 5
Youth Population Density in the Roseville Area
0 1.5 30.75 Miles
PCT Routes
City Limits
Roseville Transit Routes
Transfer Points
Youth (10-17 years)/mi²
0 - 170
171 - 370
371 - 580
581 - 890
891 - 1,442
Roseville Short Range Transit Plan LSC Transportation Consultants, Inc.

Placer County Transportation Planning Agency Page 24

Sunset Blvd.

Baseline Rd.

Fiddyment Rd.

Vineyard Rd. Douglas Blvd.

Eureka Rd.

Roseville Pkwy
Sunrise Rd. OldAuburnRd.
§¨¦
80 UV65
UV65
Gibson Ranch
County Park
Maidu Regional
Park
Esri, HERE, DeLorme, MapmyIndia, © OpenStreetMap contributors, and the GIS user community, Esri, HERE, MapmyIndia, © OpenStreetMap contributors, and the GIS user communityI
Figure 7
Senior Population Density in the Roseville Area
0 1.5 30.75 Miles
Senior (60+)/mi²
0 - 170
171 - 400
401 - 670
671 - 1,100
1,101 - 1,923
PCT Routes
City Limits
Roseville Transit Routes
Transfer Points
Roseville Short Range Transit Plan LSC Transportation Consultants, Inc.

Placer County Transportation Planning Agency Page 26

Sunset Blvd.

Baseline Rd.

Fiddyment Rd.

Vineyard Rd. Douglas Blvd.

Eureka Rd.

Roseville Pkwy
Sunrise Rd. OldAuburnRd.
§¨¦
80 UV65 UV65
Gibson Ranch
County Park
Maidu Regional
Park
Esri, HERE, DeLorme, MapmyIndia, © OpenStreetMap contributors, and the GIS user community, Esri, HERE, MapmyIndia, © OpenStreetMap contributors, and the GIS user community
I
Figure 9
Low Income Household Density in the Roseville Area
0 1.5 30.75 Miles
Low Income Households /mi²
0 - 20
21 - 85
86 - 160
161 - 270
271 - 371
PCT Routes
City Limits
Roseville Transit Routes
Transfer Points
Roseville Short Range Transit Plan LSC Transportation Consultants, Inc.

Placer County Transportation Planning Agency Page 28

Sunset Blvd.

Baseline Rd.

Fiddyment Rd.

Vineyard Rd. Douglas Blvd.

Eureka Rd.

Roseville Pkwy
SunriseRd. OldAuburnRd.
§¨¦
80 UV65
UV65
Gibson Ranch
County Park
Maidu Regional
Park
Esri, HERE, DeLorme, MapmyIndia, © OpenStreetMap contributors, and the GIS user community, Esri, HERE, MapmyIndia, © OpenStreetMap contributors, and the GIS user community
I
Figure 11
Population with a Disability Density in the Roseville Area 0 1.5 30.75 Miles
Persons with a Disability /mi²
0 - 65
66 - 130
131 - 230
231 - 420
421 - 762
PCT Routes
City Limits
Roseville Transit Routes
Transfer Points
Roseville Short Range Transit Plan LSC Transportation Consultants, Inc.

Placer County Transportation Planning Agency Page 30

Sunset Blvd.

Baseline Rd.

Fiddyment Rd.

Vineyard Rd. Douglas Blvd.

Eureka Rd.

Roseville Pkwy
Sunrise Rd. OldAuburnRd.
§¨¦
80 UV65 UV65
Gibson Ranch
County Park
Maidu Regional
Park
Esri, HERE, DeLorme, MapmyIndia, © OpenStreetMap contributors, and the GIS user community, Esri, HERE, MapmyIndia, © OpenStreetMap contributors, and the GIS user community
I
Figure 13
Zero Vehicle Household Density in the Roseville Area
0 1.5 30.75 Miles
Zero Vehicle Households /mi²
0 - 15
16 - 48
49 - 110
111 - 245
246 - 409
PCT Routes
City Limits
Roseville Transit Routes
Transfer Points
Table B3: Roseville Transit Service Area Transit Dependent Population Tract Group Description # % # % # % # % # %
206.02 4 Granite Bay - Cavitt Stallman* 2,724 941 326 12% 548 20% 89 9% 47 2% 53 6% 206.04 1 Granite Bay - Douglas Blvd* 1,593 482 291 18% 257 16% 0 0% 46 3% 17 4% 206.04 2 Granite Bay - Douglas Blvd* 2,181 778 372 17% 488 22% 88 11% 93 4% 35 4% 206.05 3 East Roseville,* Hillsborough Drive 1,834 630 184 10% 409 22% 0 0% 0 0% 86 14% 206.06 1 East Roseville Parkway/Granite Bay* 1,890 679 341 18% 341 18% 4 26 % 1 21 % 00 % 206.06 2 East Roseville,* Weston Way 826 285 84 10% 148 18% 0 0% 7 1% 0 0% 206.06 3 East Roseville,* Knightswood Way 1,490 435 339 23% 222 15% 0 0% 4 03 % 9 2 % 207.1 1 Valley Forge Way* 1,270 410 229 18% 258 20% 13 3% 57 4% 0 0% 207.1 2 McLaren Drive 1,387 552 150 11% 561 40% 25 5% 81 6% 0 0% 207.1 3 Country Villa Senior Citizen 1,690 709 79 5% 450 27% 54 8% 39 2% 31 4% 207.11 1 Maidu 1,374 724 53 4% 644 47% 87 12% 39 3% 233 32% 207.11 2 Slate Creek Apartments 1,900 791 240 13% 166 9% 91 12% 97 5% 16 2% 207.11 3 Deer Valley Apartments 1,243 466 32 3% 360 29% 18 4% 41 3% 0 0% 207.12 1 Sierra Gardens North 1,739 629 178 10% 318 18% 82 13% 91 5% 66 10% 207.12 2 Terraces of Roseville 460 255 28 6% 323 70% 44 17% 9 2% 98 38% 207.12 3 Sierra Gardens 1,631 548 63 4% 366 22% 57 10% 66 4% 19 3% 207.13 1 Eastwood Park 1,961 818 288 15% 760 39% 197 24% 95 5% 198 24% 207.13 2 Meadow Oaks 1,318 507 101 8% 420 32% 46 9% 13 1% 7 1% 207.14 1 Cirby Side* 1,641 649 136 8% 402 24% 17 3% 69 4% 48 7% 207.14 2 Cirby Ranch West* 2,283 809 305 13% 386 17% 60 7% 44 2% 9 1% 207.15 1 Cirby Ranch East/Oakmont High School 1,585 584 131 8% 347 22% 4 78 % 5 74 % 2 7 5 % 207.15 2 South Cirby 1,432 547 125 9% 350 24% 47 9% 57 4% 25 5% 207.17 1 Kaiser Permanente Medical 637 377 61 10% 82 13% 52 14% 20 3% 15 4% 207.17 2 Olympus Pointe 2,422 859 383 16% 331 14% 11 1% 74 3% 0 0% 208.05 1 Cresthaven 2,107 807 219 10% 337 16% 79 10% 139 7% 7 1% 208.05 2 George Cirby Elementary School 1,230 426 191 16% 191 16% 34 8% 16 1% 0 0% 208.05 3
Between Dry Creek and Cirby Way, Vernon St. and
Riverside Avenue 1,177 462 122 10% 188 16% 81 18% 73 6% 0 0% 208.06 1 Folsom Road 2,023 980 118 6% 683 34% 119 12% 115 6% 97 10% 208.06 2 Hillcrest 1,664 613 121 7% 368 22% 64 10% 62 4% 28 5% 209.01 1 Cherry Glen 1,039 391 114 11% 173 17% 97 25% 56 5% 33 8% 209.01 2 Theiles Manor 1,510 534 183 12% 218 14% 146 27% 117 8% 96 18% 209.08 1 Creekview Ranch School* 1,740 616 168 10% 297 17% 52 8% 94 5% 26 4% 209.08 2 Iglesia Ni Christo 2,063 722 223 11% 440 21% 62 9% 90 4% 13 2% 209.08 3 Roseville Heights 2,057 760 142 7% 342 17% 227 30% 149 7% 38 5% 209.08 4 Riesling Drive 835 305 42 5% 208 25% 15 5% 169 20% 0 0% 210.03 1 Sierra Vista 1,532 626 155 10% 243 16% 112 18% 158 10% 12 2% 210.03 2 Diamond Oaks South 776 263 147 19% 147 19% 0 0% 69 9% 0 0% 210.03 3 Harding 1,321 381 166 13% 213 16% 0 0% 30 2% 0 0% 210.03 4 Galleria/Creekside 497 247 63 13% 0 0% 57 23% 70 14% 21 9% 210.03 5 Diamond Oaks North 1,295 518 83 6% 302 23% 20 4% 34 3% 0 0% 210.03 6 Enwood 659 303 53 8% 228 35% 115 38% 56 8% 0 0% 210.34 1 Highland Reserve 2,002 595 286 14% 329 16% 28 5% 58 3% 28 5% 210.34 2 Between Roseville Parkway and Highland Pointe Drive 1,317 428 210 16% 45 3% 26 6% 48 4% 0 0% 210.34 3 Industrial Area East 1,050 340 32 3% 64 6% 0 0% 87 8% 0 0% 210.35 1 Junction West 2,004 686 581 29% 133 7% 0 0% 59 3% 0 0% 210.35 2 Wood Creek Oaks/HC Elliott Park 2,780 950 402 14% 528 19% 36 4% 140 5% 77 8% 210.35 3 Wood Creek High School 2,583 868 427 17% 373 14% 0 0% 90 3% 7 1% 210.37 1 Country Club Drive North 2,165 975 181 8% 526 24% 55 6% 97 4% 93 10% 210.38 1 Paul J. Lunardi Park 693 272 95 14% 115 17% 29 11% 12 2% 0 0% 210.38 2 Foothill Junction North 1,884 576 266 14% 209 11% 0 0% 38 2% 0 0% 210.38 3 Heritage Park Apartments 2,527 758 434 17% 326 13% 41 5% 130 5% 58 8% 210.38 4 Foothill Junction South 2,263 766 353 16% 126 6% 53 7% 74 3% 23 3% 210.39 1 Sierra Pines Golf Course West 892 572 0 0% 855 96% 0 0% 8 1% 19 3% 210.39 2 Goose Meadows Way 826 433 0 0% 745 90% 23 5% 20 2% 7 2% 210.4 1 Sierra Pines Golf Course East 909 581 0 0% 898 99% 49 8% 24 3% 18 3% 210.4 2 Sun City Roseville Golf Course 1,180 841 0 0% 1111 94% 157 19% 42 4% 107 13% 210.4 3 Timber Creek Golf Course 1,047 639 22 2% 819 78% 41 6% 31 3% 17 3% 210.43 1 Between Foothills Blvd. and Industrial Avenue 1,639 553 218 13% 195 12% 9 2% 87 5% 9 2% 210.43 2 Wood Creek Golf Club 1,764 591 239 14% 242 14% 13 2% 36 2% 6 1% 210.44 1 Cooley Middle School 2,310 620 340 15% 104 5% 65 10% 53 2% 14 2% 210.44 2 Quail Glen Elementary School 2,042 596 315 15% 218 11% 20 3% 74 4% 00 % 210.44 3 Blue Oaks Elementary School 2,076 587 454 22% 244 12% 10 2% 88 4% 9 2% 210.45 1 Kaseberg - Kingswood/Lawton Avenue 2,256 809 282 13% 231 10% 129 16% 95 4% 31 4% 210.45 2 Kaseberg - Kingswood/Kaseberg Park 950 276 90 9% 173 18% 12 4% 13 1% 0 0% 210.46 1 Kaseberg - Kingswood/Vallejo Avenue 664 279 50 8% 45 7% 26 9% 0 0% 00 % 210.46 2 Kaseberg - Kingswood/Lafayette Drive 1,724 866 197 11% 633 37% 76 9% 14 1% 40 5% 210.46 3 Kaseberg - Kingswood/Autumn Oaks Apartments 2,083 857 277 13% 472 23% 61 7% 132 6% 144 17% 211.09 1 Rocklin - Sierra College* 2,616 802 450 17% 383 15% 32 4% 52 2% 8 1% 211.28 1 Rocklin - South Whitney Blvd* 928 415 82 9% 114 12% 43 10% 49 5% 15 4% 211.28 2 Rocklin - South Whitney Blvd* 2,129 703 362 17% 305 14% 36 5% 46 2 %0 0 % 211.29 1 Rocklin - East of CostCo* 1,745 766 189 11% 405 23% 69 9% 90 5% 111 14% 211.29 2 Rocklin - East of CostCo* 1,471 651 109 7% 101 7% 137 21% 128 9% 0 0% 213.22 2 West of Fiddyment Road* 13,324 4,036 1,202 9% 1719 13% 482 12% 302 2% 198 5% 224 1 East Roseville Parkway 1,953 739 260 13% 411 21% 68 9% 101 5% 42 6% 224 2 Sutter Roseville Medical Center/Harry Crabb Park 2,366 904 253 11% 400 17% 110 12% 40 2% 12 1% 225 1 Outside Roseville City Limits south of Baseline Rd* 2,163 667 259 12% 397 18% 0 0% 78 4% 13 2% 225 2 Outside Roseville City Limits south of Baseline Rd* 2,241 709 354 16% 452 20% 40 6% 54 2% 16 2% 226 1 Catherine Gates Elementary School 5,092 1,932 555 11% 485 10% 187 10% 174 3% 29 2% 228 1 Stanford Ranch Rd/Pleasant Grove Blvd 4,064 1,460 434 11% 600 15% 99 7% 117 3% 0 0% 230 1 Rocklin - Blue Oaks Town Center* 3,383
989 487 14% 241 7% 87 9% 68 2% 00 %
231 1 Blue Oaks/Parkside Way 1,648 478 243 15% 143 9% 0 0% 46 3% 16 3% 231 2 Blue Oaks/Crocker Ranch Road 2,845 848 374 13% 325 11% 0 0% 92 3% 23 3% 231 3 Blue Oaks/New Meadow Drive 3,439 1,087 515 15% 460 13% 0 0% 119 3% 0 0% Total 150,575 54,717 17,719 12% 28,922 19% 4,619 8% 5,611 4% 2,448 4% Roseville city, California 126,327 46,547 14,295 11% 24,910 20% 3,979 9% 4,830 4% 2,134 5% *A portion of the block group extends beyond the incorporated area of Roseville.

Disabled
Zero Vehicle
Households
Source: 2015 American Community Survey , 5-Year Estimates, Table B01003 (Population); Table B25044 (Zero-Vehicle Households); Table B01001 (Age); Table B17017 (Poverty, Universe: Households); Table B23024 (Disability for People Ages 20-64, for whom poverty status is determined)
Total
Population
Total
Households
Youth (10-17
years)
Senior
(60+ years)
Low Income
Households
Table B-6: Roseville Area Other Population Characteristics Description # % # % # %
206.05 3 East Roseville,* Hillsborough Drive 1,834 630 2.2 27 1% 614 33% 10 2% 206.06 2 East Roseville,* Weston Way 826 285 0.7 99 12% 93 11% 0 0% 206.06 3 East Roseville,* Knightswood Way 1,490 435 0.5 50 3% 712 48% 0 0% 207.1 1 Valley Forge Way* 1,270 410 1.1 89 7% 227 18% 0 0% 207.1 2 McLaren Drive 1,387 552 0.6 168 12% 281 20% 14 3% 207.1 3 Country Villa Senior Citizen 1,690 709 0.6 86 5% 373 22% 25 4% 207.11 1 Maidu 1,374 724 0.8 182 13% 514 37% 0 0%
207.11 2 Slate Creek Apartments 1,900 791 0.6 138 7% 831 44% 10 1% 207.11 3 Deer Valley Apartments 1,243 466 0.4 141 11% 179 14% 9 2% 207.12 1 Sierra Gardens North 1,739 629 0.4 126 7% 820 47% 101 16% 207.12 2 Terraces of Roseville 460 255 0.2 51 11% 116 25% 9 4% 207.12 3 Sierra Gardens 1,631 548 0.5 166 10% 105 6% 13 2% 207.13 1 Eastwood Park 1,961 818 0.5 145 7% 502 26% 16 2% 207.13 2 Meadow Oaks 1,318 507 0.5 71 5% 378 29% 25 5%
207.14 1 Cirby Side* 1,641 649 0.9 173 11% 376 23% 7 1% 207.14 2 Cirby Ranch West* 2,283 809 0.6 150 7% 698 31% 0 0% 207.15 1 Cirby Ranch East/Oakmont High School 1,585 584 0.5 92 6% 353 22 %1 6 3 % 207.15 2 South Cirby 1,432 547 0.5 71 5% 310 22% 0 0%
207.17 1 Kaiser Permanente Medical 637 377 2.5 17 3% 155 24% 7 2% 207.17 2 Olympus Pointe 2,422 859 1.5 122 5% 965 40% 20 2% 208.05 1 Cresthaven 2,107 807 0.7 167 8% 607 29% 0 0%
208.05 2 George Cirby Elementary School 1,230 426 0.4 92 7% 208 17% 9 2% 208.05 3 Between Dry Creek and Cirby Way, Vernon St. and Riverside Avenue 1,177 462 0.2 110 9% 697 59% 52 11%
208.06 1 Folsom Road 2,023 980 0.8 145 7% 577 29% 12 1% 208.06 2 Hillcrest 1,664 613 0.5 43 3% 684 41% 35 6%
209.01 1 Cherry Glen 1,039 391 0.5 42 4% 416 40% 11 3%
209.01 2 Theiles Manor 1,510 534 0.7 121 8% 999 66% 38 7% 209.08 1 Creekview Ranch School* 1,740 616 5.2 110 6% 737 42% 14 2% 209.08 2 Iglesia Ni Christo 2,063 722 0.5 190 9% 592 29% 0 0% 209.08 3 Roseville Heights 2,057 760 0.9 129 6% 1,313 64% 112 15% 209.08 4 Riesling Drive 835 305 0.2 25 3% 243 29% 15 5% 210.03 1 Sierra Vista 1,532 626 0.5 67 4% 449 29% 28 4% 210.03 2 Diamond Oaks South 776 263 0.9 28 4% 184 24% 21 8% 210.03 3 Harding 1,321 381 1.3 63 5% 568 43% 15 4%
210.03 4 Galleria/Creekside 497 247 1.0 32 6% 214 43% 0 0% 210.03 5 Diamond Oaks North 1,295 518 0.8 101 8% 498 38% 21 4% 210.03 6 Enwood 659 303 0.4 73 11% 192 29% 0 0%
210.34 1 Highland Reserve 2,002 595 0.5 194 10% 866 43% 0 0% 210.34 2 Between Roseville Parkway and Highland Pointe Drive 1,317 428 0.4 85 6% 558 42% 13 3% 210.34 3 Industrial Area East 1,050 340 0.9 62 6% 352 34% 0 0% 210.35 1 Junction West 2,004 686 0.4 78 4% 616 31% 23 3% 210.35 2 Wood Creek Oaks/HC Elliott Park 2,780 950 0.7 143 5% 1,024 37% 121 % 210.35 3 Wood Creek High School 2,583 868 1.2 180 7% 1,257 49% 30 3% 210.37 1 Country Club Drive North 2,165 975 0.6 107 5% 614 28% 47 5% 210.38 1 Paul J. Lunardi Park 693 272 0.4 30 4% 142 20% 0 0% 210.38 2 Foothill Junction North 1,884 576 0.5 103 5% 317 17% 0 0% 210.38 3 Heritage Park Apartments 2,527 758 0.3 111 4% 706 28% 13 2% 210.38 4 Foothill Junction South 2,263 766 0.6 80 4% 732 32% 0 0% 210.39 1 Sierra Pines Golf Course West 892 572 0.5 200 22% 97 11% 8 1% 210.39 2 Goose Meadows Way 826 433 0.6 259 31% 80 10% 0 0% 210.4 1 Sierra Pines Golf Course East 909 581 0.5 216 24% 57 6% 18 3% 210.4 2 Sun City Roseville Golf Course 1,180 841 0.8 284 24% 75 6% 16 2% 210.4 3 Timber Creek Golf Course 1,047 639 0.7 221 21% 111 11% 0 0% 210.43 1 Between Foothills Blvd. and Industrial Avenue 1,639 553 2.8 88 5% 458 28% 21 4% 210.43 2 Wood Creek Golf Club 1,764 591 0.9 152 9% 376 21% 0 0% 210.44 1 Cooley Middle School 2,310 620 0.4 120 5% 1,343 58% 0 0% 210.44 2 Quail Glen Elementary School 2,042 596 0.5 82 4% 449 22% 20 3% 210.44 3 Blue Oaks Elementary School 2,076 587 0.6 82 4% 660 32% 9 2% 210.45 1 Kaseberg - Kingswood/Lawton Avenue 2,256 809 0.7 146 6% 697 31% 10 1% 210.45 2 Kaseberg - Kingswood/Kaseberg Park 950 276 0.3 78 8% 489 51% 6 2% 210.46 1 Kaseberg - Kingswood/Vallejo Avenue 664 279 0.1 15 2% 216 33% 17 6% 210.46 2 Kaseberg - Kingswood/Lafayette Drive 1,724 866 0.4 228 13% 355 21% 41 5% 210.46 3 Kaseberg - Kingswood/Autumn Oaks Apartments 2,083 857 0.6 244 12% 662 32% 12 1% 213.22 2 West of Fiddyment Road* 13,324 4,036 99.7 639 5% 5,698 43% 160 4% 224 1 East Roseville Parkway 1,953 739 0.8 111 6% 722 37% 47 6% 224 2 Sutter Roseville Medical Center/Harry Crabb Park 2,366 904 1.2 100 4% 732 31% 23 3% 226 1 Catherine Gates Elementary School 5,092 1,932 1.9 257 5% 1,958 38% 103 5% 228 1 Stanford 4,064 1,460 1.9 137 3% 1,806 44% 46 3%
230 1 Industrial Avenue North* and Lonetree Blvd 3,383 989 3.1 248 7% 1,323 39% 42 4% 231 1 Blue Oaks/Parkside Way 1,648 478 0.6 33 2% 401 24% 20 4% 231 2 Blue Oaks/Crocker Ranch Road 2,845 848 0.9 249 9% 691 24% 20 2% 231 3 Blue Oaks/New Meadow Drive 3,439 1,087 1.2 190 6% 1,275 37% 29 3% Total 135,392 49,325 160 9,254 7% 45,695 34% 1,471 3%
Roseville city, California 126,327 46,547 71 8,683 42,936 34% 1,380 3% * Denotes block groups which do not lie entirely within the city limits.

Hispanic or Latino, or Other
Race, not White
Limited English Proficiency
Households
Source: 2015 American Community Survey , 5-Year Estimates, Table B21001 (Veteran Status for the Civilian Population 18 Years and Over); Table B16002 (Household Language by Household Limited English Speaking Status) Census
Tract
Block
Group
Total
Population
Total
Households Square Miles
Veteran
൧ൡ
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

Appendix G: Subrecipient Title VI Program – City of Lincoln Materials

൧ൢ
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

Subrecipient Title VI Program – City of Lincoln Materials

൧ൣ
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

Appendix H: Public Involvement Plan

൧൤
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

Public Involvement Plan for the City of Roseville Program for Title VI of the Civil Rights Act of 1964, Public Participation Plan, and Language Assistance Plan

Project Description: As a recipient of federal transportation funding from the Federal Transit Administration (FTA), the City of Roseville (COR) is required to develop a Program for implementation of Title VI of the Civil Rights Act of 1964, including a Public Participation Plan (PPP) and a Language Assistance Plan (LAP). The Title VI Program documents the City of Roseville’s efforts to grant all citizens equal access to transit service, and also confirms that the City of Roseville is committed to ensuring that no person is excluded from participation in, or denied the benefits of its services on the basis of race, color, or national origin. The PPP is intended to provide guidance for public involvement activities to be conducted by COR in the expenditure of FTA funds.

The PPP requires that all FTA-funded programs, plans or undertakings prepare a Public Involvement Plan that plans for and documents public outreach efforts. The LAP demonstrates that the City of Roseville, as a recipient of FTA funds, takes responsible steps to ensure meaningful access to the benefits, services, information, and other important portions of their programs and activities for individuals who are Limited English Proficient (LEP).

Public Involvement Plan Purpose: This PIP is being developed at the outset of the Title VI project to seek out the viewpoint of the general public as well as minority, low income, and LEP populations as it relates to the above-described project.

Public Involvement Strategies: The following public involvement strategies will be used to engage the public in the review of the above-described project:
 Transportation Commission Public hearing
 City Council Meeting

Public Notification: The following public notification methods will be used to engage the public in the review of the above-described project:
COR Website (translations avai lable for multiple languages) Roseville Transit email and text message notifications Social media
Notice of Public Hearing
Post Meeting Agendas for Transportation Commission and City Council Post notices:
o Roseville Alternative Transportation Division office
o On-board bus kiosks
൧൥
City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

Appendix I: Public Comments

൧൦ City of Roseville Title VI Plan
Adopted: July 17, 2019, Revised August 23,  2022

Public Comments Received during Public Review of the City of Roseville Program for Title VI of the Civil Rights Act of 1964, Public Participation Plan, and Language Assistance Plan

[Public comments received from the Transportation Commission public hearing held on September 20, 2022 will be included here.]

COUNCIL COMMUNICATION
CC #:
2336
File #:
0214 & 0800-04
Title:

Rubberized Pavement Grant Program - Grant Authorization Contact:

Daniel Leonardich 916-774-5341 [email protected]

Meeting Date: 10/5/2022
Item #: 7.6.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution authorizing the City Manager or his designee to submit a Rubberized Pavement Grant Program application to the California Department of Resources Recycling and Recovery (CalRecycle) and to execute all related forms and agreements.

BACKGROUND
The City operates a proactive street preventative pavement maintenance program designed to seal, protect, and preserve the underlying pavement of a road by placing relatively affordable asphalt resurfacing products. Preventative maintenance surface treatments provide a waterproof membrane to protect the existing asphalt surfaces and extend the life of the underlying pavement.

This keeps our streets in good condition avoiding pavement failures that would require more costly rehabilitation and reconstruction. In addition, the City maintains a pavement management software database to help guide staff as to which streets should be resurfaced in any given year based on field inspections and pavement condition data collected at 3-year intervals. The software allows staff to resurface streets in a systematic way that ensures we get the most out of the City’s limited funding for roadway maintenance.

The Sun City Resurfacing Project is planned as a multi-year project with four separate phases:

Phase 1 (complete), Phase 2A (complete), Phase 2B, and Phase 3. Resurfacing within the remaining Sun City neighborhoods (Phase 2B and Phase 3) includes the application of preventative maintenance surface treatments such as rubberized chip seal products to a portion of the roadway. The estimated useful life of these improvements is 7 to 10 years. Construction is scheduled to begin in the summer of 2023 and will continue through the end of the year.

The California Department of Resources Recycling and Recovery (CalRecycle) recently released a Notification of Funding Opportunity (NOFO) for the Rubberized Pavement Grant Program. The grant program is a competitive one that provides funding for projects that promote markets for Rubberized Asphalt Concrete (RAC) products with crumb rubber derived from only California- generated waste tires. Staff believes the Sun City Resurfacing Project will compete well for this funding, given the nature of the work being performed, and requests the Council’s authorization to apply for these funds.

Staff will partner with our Public Information Officer and the contractor to continue the past two years of extensive outreach and communications with the Sun City community regarding this work.

FISCAL IMPACT
If the Rubberized Pavement Grant Program application is successful, it will provide up to $250,000 to be applied towards chip seal roadway improvements currently (or planned to be) budgeted in the Sun City Resurfacing Project. Award monies would offset costs that would otherwise be charged to Highway User Tax (HUT) and Road Maintenance and Rehabilitation Act (RMRA) funding.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) only applies to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. (CEQA Guidelines §15061(b)(3)).

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal A - Remain fiscally responsible in a changing world Goal F - Invest in well-planned infrastructure and growth

Respectfully Submitted,
Daniel Leonardich, Management Analyst
Jason Shykowski, Public Works Director

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 22-377
RESOLUTION NO. 22-377

APPROVING A GRANT APPLICATION TO THE CALIFORNIA DEPARTMENT OF

RESOURCES RECYCLING AND RECOVERY, AND AUTHORIZING THE CITY

MANAGER OR HIS DESIGNEE TO EXECUTE ALL RELATED FORMS AND

AGREEMENTS ON BEHALF OF THE CITY OF ROSEVILLE

WHEREAS, the City operates a proactive street preventative pavement maintenance program designed to seal, protect, and preserve the underlying pavement of a road by placing relatively affordable asphalt resurfacing products; and

WHEREAS, the California Department of Resources Recycling and Recovery (CalRecycle) recently released a Notification of Funding Opportunity (NOFO) for the Rubberized Pavement Grant Program; and

WHEREAS, staff recommends City Council approval of the submittal of a CalRecycle grant application.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Roseville hereby approves filing of the grant application to the California Department of Resources Recycling and Recovery and that the City Manager or his designee is authorized to execute all related forms and agreements on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of __________________________, 20__, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

______________________________
MAYOR
ATTEST:

________________________
City Clerk

COUNCIL COMMUNICATION
CC #:
2341
File #:
0704-01 & 1002-06
Title:

Campus Oaks Park (CO-64) - Access Easement Agreement
Contact:

Tara Gee
916-774-5253
[email protected]

Meeting Date: 10/5/2022
Item #: 7.7.

RECOMMENDATION TO COUNCIL
Staff requests that the City Council adopt a resolution to approve an access easement agreement between the City of Roseville and the Roseville Innovation Park Owners Association (Association) and authorize the City Manager to execute it on behalf of the City of Roseville.

BACKGROUND
The master plan for the Campus Oaks Park (CO-64) was approved by Council in August 2021.

Consistent with the development agreement, the park is to be constructed by the developer, BBC, Inc. To ensure adequate parking for users of this park, staff approached the Association to discuss park parking along a portion of the “Ring Road" adjacent to the park and which is located within the Association’s property. The access agreement allows for parallel parking on the park side of the road and for a fair share contribution when repairs are needed. Signage for the park parking is a part of the project. Construction of the park begins this Fall and will include the addition of a five foot gravel shoulder along the park’s edge in order to allow for the parking.

FISCAL IMPACT
The costs for the five foot shoulder and parking signs are a part of the park budget. The developer has received citywide park fee credits to build the park. No additional costs are anticipated during the construction phase. The City’s fair share for road repairs will be a General Fund impact. Actual costs will be negotiated based on type of repairs and use.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) only applies to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. (CEQA Guidelines §15061(b)(3).

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal A - Remain fiscally responsible in a changing world Goal D - Enhance economic vitality
Goal E - Deliver exceptional city services
Goal F - Invest in well-planned infrastructure and growth

Respectfully Submitted,
Tara Gee, Park Planning & Development Superintendent
Jill Geller, Parks, Recreation & Libraries Director

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 22-384
Vicinity map
Access Agreement
RESOLUTION NO. 22-384

APPROVING AN ACCESS EASEMENT AGREEMENT, BY AND BETWEEN THE CITY

OF ROSEVILLE AND ROSEVILLE INNOVATION PARK OWNERS ASSOCIATION,

AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF

OF THE CITY OF ROSEVILLE

WHEREAS, an Access Easement Agreement regarding parking for the Campus Oaks Park (CO-64), by and between the City of Roseville and Roseville Innovation Park Owners Association, has been reviewed by the City Council; and

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

BE IT FURTHER RESOLVED that the City Clerk is hereby directed to record the Access Easement Agreement at the Placer County Recorder’s Office on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2022, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

______________________________
MAYOR

ATTEST:

________________________
City Clerk

Vicinity Map
HP2/CO64 Park Site

COUNCIL COMMUNICATION
CC #:
2340
File #:
0704 & 0705
Title:

After School Education and Safety Program - Memorandum of Understanding Contact:

Jeff Nereson 916-774-5974 [email protected]

Meeting Date: 10/5/2022
Item #: 7.8.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution to approve the Memorandum of Understanding with the Roseville City School District (RCSD) for the After School Education and Safety Program (ASES) and authorize the City Manager to execute it on behalf of the City of Roseville.

BACKGROUND
Since 2006, the RCSD has received grant funding from the California Department of Education to provide the ASES Program at both Woodbridge and Cirby Elementary Schools, respectively.

ASES
is an after-school tutoring and enrichment program that provides opportunity for up to 120 students at Cirby and 100 students Woodbridge at no cost to participating families. The City of Roseville Parks, Recreation & Libraries Department has collaborated with RCSD to implement this after-school program.

While the City's Adventure Club offers a fee-based program at 19 school sites in Roseville, the ASES program funding enables participation at Cirby Elementary and Woodbridge Elementary for an underserved population of students during after-school hours at no charge. The fee-based Adventure Club program is offered at both campuses or nearby school sites for before school hours, non-school days, and vacation breaks.

FISCAL IMPACT
The RCSD reimburses the City of Roseville $250,700 of the grant funds they receive for this program to offset the City's expense to operate the program. There is no General Fund impact as the balance is funded within the Youth Development fund.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(b)(3) and §15378. Approval of a Memorandum of Understanding meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal B - Support community engagement and advocacy
Goal C - Maintain a safe and healthy community
Goal E - Deliver exceptional city services

Respectfully Submitted,
Jeff Nereson, Parks, Recreation & Libraries Manager
Jill Geller, Parks, Recreation & Libraries Director

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 22-383
ASES Agreement
RESOLUTION NO. 22-383

APPROVING A MEMORANDUM OF UNDERSTANDING, BY AND BETWEEN THE CITY

OF ROSEVILLE AND THE ROSEVILLE CITY SCHOOL DISTRICT REGARDING THE

AFTER SCHOOL EDUCATION AND SAFETY PROGRAM, AND AUTHORIZING THE

CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE

WHEREAS, a Memorandum of Understanding Regarding the After School Education and Safety Program, by and Between the City of Roseville and the Roseville City School District, has been reviewed by the City Council;

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Memorandum of Understanding is approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the City Council of the City of Roseville this _______ day of __________________, 2022, by the following vote on roll call:

AYES COUNCIL MEMBER:

NOES COUNCIL MEMBER:

ABSENT COUNCIL MEMBER:

___________________________
Mayor

ATTEST:

________________________
City Clerk

COUNCIL COMMUNICATION
CC #:
2335
File #:
0704
Title:

Parks Pre-Qualification Procedure Renewal
Contact:

Tara Gee 916-774-5253
[email protected]

Meeting Date: 10/5/2022
Item #: 7.9.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution to approve the pre-qualification process set forth in the attached Department of Industrial Relations (DIR) publication, including the approval of the DIR uniform rating system and modified experience ratings, for specific parks and recreational capital projects to be bid and/or begin construction in the 2023 calendar year; approve the appeals process set forth in the attached Notice to Contractors; and authorize the City Manager to appoint an appeals panel consisting of one Assistant City Manager, the Director of Parks, Recreation & Libraries and one member of staff experienced in the public works bidding process.

BACKGROUND
The City of Roseville potentially will bid numerous parks and recreation projects during the next calendar year. These projects include:
1)

Saugstad Park Re-envisioning, revitalization of an existing 17 acre park off of Douglas Boulevard.
2)

Denio Family Park, Phase 1, a 95.5 acre site, half of the site is a Preserve, located off of Fiddyment to the east, Hayden Parkway to the south, Corin Drive on the west and Blue Oaks on the north.
3)

Johnson Pool Building and Pool Upgrades, upgrade the building to meet current codes, including ADA and retrofit the pool, pool deck and mechanical system and pump room. 4)

KT- 52 park site, a 7.61 neighborhood park adjacent to a future elementary school off of Sierra Village Drive.
5)

Weber Park Renovations, a 1.9 acre existing neighborhood park off of Circuit/Main.

Based on the need to more effectively and efficiently administer the construction of these projects, due to a narrower construction window in order to comply with regulatory guidelines such as storm water pollution and prevention, air quality, etc., that there is more work than companies to perform the work, and an unstable construction environment that has affected the overall industry, it has become more challenging to attract qualified contractors. In order to address these concerns, staff has determined that it would be best to pre-qualify all prime contractors seeking to bid specific park projects.

History
In 1999, the Legislature enacted Section 20101 of the Public Contract Code to allow public agencies to require prospective bidders that wish to bid for public works projects to “pre-qualify” for the right to bid. To ensure objectivity, the Department of Industrial Relations prepared a questionnaire and pre-qualification forms for contractor pre-qualifications. While not mandatory that the City use these forms, such forms provide comprehensive guidance and are intended to meet all legal requirements relating to contractor compliance with apprenticeship programs and prevailing wage laws, occupational safety and health laws and other labor laws.

The Notice to Contractors regarding the pre-qualifications process is also attached.

This prequalification process has been utilized since 2013. The prequalification process has proven to be effective and staff was able to shorten the bidding period because the prequalification advertisement had already been completed. Through this process, numerous contractors have been prequalified to bid the park projects and the bids received have been competitive.

Rating System
The forms establish a uniform scoring system and allocate points for particular responses. A minimum rating will be required for a contractor to be deemed pre-qualified to bid. The standards set forth by the rating system consider minimum standards of bidders to include “trustworthiness, quality, fitness, capacity and experience”.

Appeals Process and Appointments
Public Contract Code Section 20101 also requires that the City establish a process that will allow prospective bidders to dispute their pre-qualification ratings prior to the closing time for receipt of bids. Included in this resolution, staff proposes an appeals process for the City Council’s approval. This proposal is substantially similar to the process suggested by the Department of Industrial Relations.

Where a timely and completed application results in a rating below that necessary to pre-qualify, the contractor will be allowed to submit a written appeal within ten (10) working days of notification of their rating. If a contractor gives the required written notice of appeal and requests a hearing, the hearing will be conducted no more than ten (10) working days after receipt of notice.

The Appeals Board will be comprised of one Assistant City Manager, the Director of Parks, Recreation & Libraries and one staff member who has a professional understanding of public works bidding/projects and can assess the responses of the applicants. Examples of potential designees could include inter-department peers. No formal rules of evidence or similar procedures shall apply to the hearing, but the contractor will be given the opportunity to present information and reasons in opposition to the rating. The Appeals Panel will render its decision within three (3) business days after the conclusion of the hearing and that decision will be final.

Should one of the projects be in progress, the appeals process shall not halt that work. If the contractor successfully overturns a low rating, pre-qualifications shall apply to the remaining yet to be bid projects.

FISCAL IMPACT
There is no direct fiscal impact in approving the pre-qualification and appeals process. It is expected that the adoption of this process and the resolution will garner similar results experienced in previous years and will attract qualified bidders, resulting in the best value for the City.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The approval of the prequalification and appeals processes meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal A - Remain fiscally responsible in a changing world Goal C - Maintain a safe and healthy community
Goal E - Deliver exceptional city services
Goal F - Invest in well-planned infrastructure and growth

Respectfully Submitted,
Tara Gee, Park Planning & Development Superintendent
Jill Geller, Parks, Recreation & Libraries Director

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 22-376
Pre-Qualifications Announcement
Pre-Qualifications Questionnaire
RESOLUTION NO. 22-376

APPROVING THE PRE-QUALIFICATIONS PROCEDURE FOR CERTAIN PARKS,

RECREATION & LIBRARIES PROJECTS AND APPROVING THE ADMINISTRATIVE

HEARING PROCESS FOR APPEALS

WHEREAS, California Public Contract Code Section 20101 authorizes public agencies to require prospective bidders that wish to bid for public works projects to “prequalify” for the right to bid; and

WHEREAS, the City of Roseville intends to bid out numerous parks and recreation capital projects during the calendar year; and

WHEREAS, these projects include:

1) Saugstad Park
2) Denio Family Park, Phase 1
3) Johnson Pool Building and Pool upgrades
4) KT-52 park site
5) Weber Park renovations

WHEREAS, in order to more effectively and efficiently administer the construction of these projects, staff has determined that it would be in the City’s best interests to pre-qualify all contractors seeking to submit bids for these projects; and

WHEREAS, Public Contract Code Section 20101 expressly authorizes the Department of Industrial Relations (DIR) to create model prequalification forms for the use by public entities utilizing the prequalification process, and the DIR has established such model forms; and

WHEREAS, Public Contract Code Section 20101 also requires public agencies to adopt an administrative hearing procedure allowing prospective bidders to challenge their pre- qualification scores; and

WHEREAS, the City Council has reviewed the DIR model forms, the DIR uniform rating system, and the appeals process proposed by the Parks, Recreation and Libraries Department (hereinafter, “Parks”); and

WHEREAS, by utilizing the prequalification process pursuant to Public Contract Code Section 20101 and the DIR model forms, the City of Roseville will maximize its compliance with current State law while attracting the most qualified, trustworthy, fit, experienced, and competent bidders when using the prequalification process.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Roseville that it hereby approves use of the prequalification process for the certain Parks, Recreation & Libraries projects identified in this Resolution.

BE IT FURTHER RESOLVED by the City Council that the Parks, Recreation & Libraries Director is hereby authorized to implement a contractor prequalification procedure for prospective bidders for these, which procedure shall be based upon the DIR model prequalification forms and the DIR uniform rating system.

BE IT FURTHER RESOLVED by the City Council that the administrative hearing process proposed by the Parks, Recreation & Libraries Department for prequalification appeals is hereby approved.

BE IT FURTHER RESOLVED by the City Council that the City Manager is hereby authorized to appoint an Appeals Panel consisting of one Assistant City Manager, the Director of Parks, Recreation & Libraries and one member of staff experienced in the public works bidding process.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of __________________________, 2022, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

______________________________
MAYOR

ATTEST:

___________________________
City Clerk

www.roseville.ca.us

October 2, 2022

NOTICE: Pre-Qualification for Construction of Specified Park & Recreation Facilities for 2023

To Whom It May Concern:

General Information
Roseville is an incorporated city with a population of over 147,000 residents, located on Interstate 80, approximately 15 miles northeast of Sacramento, California and continues to grow. At build out, the parks system would include over 140 parks.

Notice
Notice is hereby given that the City of Roseville, Parks, Recreation & Libraries D epartment is hereby pre- qualifying all bidders for the following park and recreation construction projects:

1) Saugstad Park Re-envisioning, revitalization of an existing 17 acre park off of Douglas Boulevard.

2) Denio Family Park, Phase 1, a 95.5 acre site, half of the site is a Preserve, located off of Fiddyment to the east, Hayden Parkway to the south, Corin Drive on the west and Blue Oaks on the north.

3) Johnson Pool Building and Pool Upgrades, upgrade the building to meet current codes, including ADA and retrofit the pool, pool deck and mechanical system and pump room.

4) KT- 52 park site, a 7.61 neighborhood park adjacent to a future elementary school off of Sierra Village Drive.

5) Weber Park Renovations, a 1.9 acre existing neighborhood park off of Circuit/Main.

After the pre-qualification process has been completed, the City will issue a Notice to Contractors for each of these projects to pre-qualified Contractors. It is mandatory that all Primary Contractors who intend to submit a bid(s) for any of these projects shall fully complete the pre-qualification questionnaire, provide all materials requested herein, and be approved by the City of Roseville to be on the final qualified bidders’ list. This year, subcontractors of any trade are not required to be pre-qualified.

Please note the following:
 The process includes three parts. Contractors must qualify for all items noted in Part I including financial solvency, and receive a minimum rating score in each of the following:

o Organizational Structure, History
o Safety
o Park Experience within the last three (3) years
o Interview with Past Project Contacts (Randomly chosen)

 If a company is a certified Small Business Enterprise, Minority Business Enterprise or Women - owned Business Enterprise, a financial statement is not required, however, a copy of the Parks, Recreation & Libraries
316 Vernon Street, Suite 400
Roseville, CA 95678

www.roseville.ca.us
qualifying certificate and a notation in the submittal as to the business status must be included and noted.
 All contractors must register with the Department of Industrial Relations (DIR) in order to work on public works projects. Contractors submitting for this pre-qualification must attach a copy of the DIR registration as verification of compliance.
 No bid will be accepted from a Contractor that has failed to comply with these requirements.

Answers to questions contained in the attached questionnaire, information about current bonding capacity, notarized statement from surety, and the most recent reviewed or audited financial statements, with accompanying notes and supplemental information, are required. Information provided in the questionnaire related to project experience shall be specific to park and recreation facility construction projects. The City of Roseville will use these documents as the basis of rating Contractors in respect to the size and scope of contracts upon which each Contractor qualified to bid. The City of Roseville reserves the right to check other sources available. The City of Roseville’s decision will be based on objective evaluation criteria.

While it is the intent of the pre-qualification questionnaire and documents required therewith to assist the City of Roseville in determining bidder responsibility prior to the submission of bids and to aid the City of Roseville in selecting the lowest responsible bidder, neither the fact of pre-qualification, nor any pre- qualification rating will preclude the City of Roseville from a post-bid consideration and determination of whether a bidder has the quality, fitness, capacity and experience to satisfactorily perform the proposed work, and has demonstrated the requisite trustworthiness.

A Contractor may be found not pre-qualified for bidding on a specific park contract to be let by the City of Roseville, or on all park construction contracts to be let by the City of Roseville, until the Contractor meets the City of Roseville’s requirements. In addition, a Contractor may be found not pre -qualified for either:
1) Omission of requested information,
2) A determination of a risky or questionable financial solvency status; or 3) Falsification of information.

Contractor Registration: Effective March 1, 2015, no contractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. Effective April 1, 2015, no contractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relatio ns.

City of Roseville Reservation of Rights
The City of Roseville reserves the right to adjust, increase, limit, suspend or rescind the pre -qualification rating based on subsequently learned information. Contractors who are thereafter disqualified will be notified, and given an opportunity for a hearing consistent with the hearing procedures described for appealing a pre-qualification rating.

The City of Roseville reserves the right to waive minor irregularities and omissions in the information contained in the pre-qualification application submitted, to make all final determinations, and to determine at any time that the pre-qualification procedures will not be applied to a specific future park project.

The City of Roseville will refuse to grant pre-qualification where the requested information and materials are not provided, or not provided by the due date noted below. There is no appeal from a finding that a Contractor is not pre-qualified because of an incomplete or late application, but reapplication for a later project is permitted. The closing time for all bids will not be changed in order to accommodate supplemental or incomplete submissions, or late submissions.

The City of Roseville may elect to randomly interview selected references from at least two (2) completed park projects. The City of Roseville will conduct those interviews. No action on the Contractor’s part is necessary.

The City of Roseville cannot guarantee that all projects listed will be constructed this calendar year.

www.roseville.ca.us
Submittal Due Date and Address
The last date to submit a pre-qualification package is 5:00 p.m., November 4, 2022.

The pre-qualification packages should be submitted under seal and marked “CONF IDENTIAL” with the title “PARKS PRE-QUALIFICATIONS SUBMITTAL” to the City Clerk’s Office at 311 Vernon Street, Roseville, CA 95678. All submittals must be made at the City Clerk’s Office. Faxed submissions will not be accepted.

Contractors may submit pre-qualification packages during regular working hours on any day that the offices of the City Clerk are open. We recommend calling the Clerk’s Office first before hand-delivering..

Contractors who submit a complete pre-qualification package will be notified of their qualification status between fifteen (15) and twenty (20) business days after submission deadline of the information.

Reviews will begin the first business day after the submission deadline.

Public Records
The pre-qualification packages (questionnaire answers and financial statements) submitted by Contractors are not public record and are not open to public inspection. All information will be kept confidential to the extent permitted by law. However, the contents may be disclosed to third parties for purposes of verification, or investigation of substantial allegations, or in the appeal hearing. State law requires that the names of contractors applying for pre-qualification status shall be public record subject to disclosure, and the first page of the questionnaire will be used for that purpose.

Financial Solvency
In lieu of submitting financial statements, the City will conduct credit checks through a third party (one of the top three credit rating agencies). A score of 650 or less will be subject to additional review and may be grounds for disqualification. Submission of the questionnaire is an acknowledgement that a credit report of the company’s financial standing will be obtained. Therefore, financial statements submitted as a part of this questionnaire are not required.

Execution of Questionnaire
Each questionnaire must be signed under penalty of perjury in the manner designated at t he end of the form, by an individual who has the legal authority to bind the Contractor on whose behalf that person is signing. If any information provided by a Contractor becomes inaccurate, the Contractor must immediately notify the City of Roseville and provide updated accurate information in writing, under penalty of perjury.

Essential qualifications (Part I): all requirements must be met before Parts II and III are reviewed. See

documentation included as noted in each question.

Each Section has a minimum rating score and all minimum ratings must be met or exceeded in order to be pre-qualified.

Appeals Process
Where a timely and completed application results in a rating below that necessary to pre-qualify, an appeal can be requested. There is no appeal from a finding that a Contractor is not pre-qualified because of an incomplete or late application. A Contractor may appeal the City of Roseville’s d ecision with respect to its request for pre-qualification, and request a hearing, by giving written notice of appeal to the Parks, Recreation & Libraries Director, along with a complete written description of all factual and legal bases for the appeal, no later than ten (10) business days after the date of the written notice of its qualification status from the City. Appeals should be delivered to 316 Vernon Street Suite 400 Roseville, CA 95678 Attn: Parks, Recreation & Libraries Director. Unless a Contractor files a timely appeal, the Contractor waives any and all rights to challenge the qualification decision of the City of Roseville, whether by administrative process, judicial process or any other legal process or proceeding.

If the Contractor gives the required notice of appeal and requests a hearing, the hearing shall be conducted so that it is concluded no later than ten (10) business days after the City of Roseville’s receipt of the notice of appeal. The hearing shall be an informal process conducted by a panel to whom the City Manager has delegated responsibility to hear such appeals (the “Appeals Panel”). At or prior to the

www.roseville.ca.us
hearing, the Contractor shall be advised of the basis for the City of Roseville’s pre-qualification determination. The Contractor will be given the opportunity to present evidence and arguments in opposition to the pre-qualification determination. Within three (3) business days after the conclusion of the hearing, the Appeals Panel will render its decision in writing. It is the intention of the City of Roseville that the date for the submission and opening of bids will not be delayed or postponed to allow for completion of an appeal process.

Cancellation of Process

The City may cancel the prequalification process at any time, even after receiving and scoring applications. If the prequalification process is cancelled, the normal competitive bidding rules will apply.

The City assumes no liability for the cost a prospective contractor may have incurred by submitting an application for prequalification, and the submittal of a prequalification application is a waiver to claim any such cost or losses due to cancellation of the process.

Additional information may be obtained by contacting Tara L. Gee, Park Planning & Development Superintendent at the Roseville Parks, Recreation & Libraries Department at 916-774-5253.

Please be assured that all submittals will be fully and objectively considered. We appreciate your interest in becoming partners with the City of Roseville.

Thank You,

Tara L. Gee
Park Planning & Development Superintendent

Attachments: Contact Information
Pre-Qualifications Questionnaire
Part I: Essential Requirements for Qualification
Part II: Organization, History, Organizational Performance, Compliance with Civil and Criminal Laws Part III: Recent Construction Projects Completed (Note: Ensure projects listed are park & recreation projects)
�
R6sE'VILLE
( .i\ Llf() R NI ,<\
Parks, Recreation & Libraries
316 Vernon Street, Suite 400
Roseville, CA 95678

CONTACT INFORMATION
Firm Name: _____________________ _
(as it appears on license)
Check One: _ Corporation _ Partnership _ Sole Propriety Contact person: ____________________ _
Phone #: Email: ----------- -----------------
If firm is a sole proprietor or partnership:

Owner (s) of Company
Contractor's License(s):
(list all licenses held)
_ ( Check if you are a ) Certified Small Business Enterprise/Woman-owned Business Enterprise/Minority Business Enterprise
_ All contractors and identified ·subcontractors must register with the Department of Industrial Relations (DIR) in order to work on public projects. Contractors and subcontractors submitting for this pre-qualification must attach a copy of the DIR registration as verification of compliance. * Applies to identified Subcontractor trades (Grading/Underground; Concrete, Electrical, Landscape/irrigation, Building)
Address:
**In lieu of the above, credit reports will be obtained for all submissions except SBE/MBE/WBE.

PART II. ORGANIZATION, HISTORY, ORGANIZATIONAL PERFORMANCE,

COMPLIANCE WITH CIVIL AND CRIMINAL LAWS
A. Current Organization and Structure of the Business
For FirDls That Are Corporations:
la. Date incorporated : ___ _
1 b. Under the laws of what state: __ _
le. Provide all the following infonnation for each person who is either (a) an officer of the corporation (president, vice president, secretary, treasurer), or (b) the owner of at least ten nercent o
Name
fh . ' tok t e comoratton s s C •
Position Years with Co. % Ownership
ld. Identify every construction finn that any person listed above has been associated with (as owner, general partner, limited partner or officer) at any time during the last five years.

NOTE: For this question, "owner" and "partner" refer to ownership often per cent or more of the business, or 10 per cent or more of its stock, if the business is a corpora hon.

Person's Name Construction Finn
For Firn1s That Arc Partnerships:
1 a Date of formation: --------
lb. Under the laws of what state: ----
Dates of Person's Participation
with Finn
1 c. Provide all the following information for each partner who owns 10 per cent or more of the finn.

Name Position Years with Co. %Ownership
10 COUNCIL COMMUNICATION
CC #:
2338
File #:
0800-02
Title:

Sewer System Management Plan Recertification
Contact:

Bryan Buchanan 916-746-1812 [email protected]

Meeting Date: 10/5/2022
Item #: 7.10.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution to recertify the City of Roseville Sewer System Management Plan (SSMP).

BACKGROUND
The California State Water Resources Control Board (SWRCB) issued a Statewide General Waste Discharge Requirement (WDR) Order No. 2006-0003-DWQ in May 2006. Under the WDR, all public entities that own or operate sanitary sewer systems greater than one mile in length that collect or convey wastewater must prepare a Sewer System Management Plan (SSMP). The intent of the SSMP is to facilitate proper funding, operation and management of the sanitary sewer system in order to reduce sanitary sewer overflows, their impacts to the State’s water bodies, and to protect public health. Roseville City Council adopted and certified the original SSMP in 2007.

Provisions in the WDR require periodic audits of the SSMP. Recertification of the SSMP by the Roseville City Council must occur every five years or if significant changes have been made to it.

The SSMP has been audited five times since being adopted by City Council. The audits ensure that stated goals in the SSMP are met and information in the SSMP is current and accurate. City staff audited the SSMP internally on two occasions. Waterworks Engineering, a consulting engineering firm, has performed the last three audits of the SSMP. Normally, recommended changes from the most recent audit would be made to the SSMP and documented in a revision log. The recommended changes to the current certified version of the SSMP from the latest audit required more than simple revisions. Because of this, the SSMP had to be completely rewritten.

Changes in the newest version include: streamlining the number of appendices by adding them to the body of the SSMP, the addition of the Legal Authority Chart which reflects the Roseville Municipal Code, the addition of detailed descriptions for newly adopted preventative maintenance programs, the addition of description and charts for required training, and the addition of a chart illustrating the capacity enhancement projects being developed and implemented to address system capacity. The current certified SSMP has also been provided as an attachment for reference.

Once recertified, the updated SSMP will be available on the City’s Environmental Utilities Department website and for viewing in the City Clerk’s office.

FISCAL IMPACT
The recommended action of recertification of the Sanitary Sewer Management Plan does not have a direct fiscal impact. The costs for compliance for all elements of the SSMP are funded through the Wastewater Operations Fund budget.

ENVIRONMENTAL REVIEW
The proposed project involves an action taken by the City of Roseville to assure the maintenance, restoration, enhancement, or protection of the environment where the regulatory process involves protection of the environment. This activity is categorically exempt from CEQA as a Class 8 Exemption (State CEQA Guidelines Section 15308). The Exemption has been prepared and no further CEQA action is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal F - Invest in well-planned infrastructure and growth

Respectfully Submitted,
Bryan Buchanan, Principal Engineer
Richard Plecker, Environmental Utilities Director

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 22-382
SSMP 2022 Updated
Previously Certified SSMP 2019
RESOLUTION NO. 22-382

RECERTIFICATION OF THE CITY OF ROSEVILLE

SEWER SYSTEM MANAGEMENT PLAN

WHEREAS, in May 2006 the State Water Resources Control Board issued a state-wide General Waste Discharge Requirement (WDR) Order requiring all public entities that own or operate sanitary sewer systems greater than one mile in length that collect or convey wastewater to prepare a certified Sewer System Management Plan (SSMP); and

WHEREAS, on August 30, 2019, the City Council certified the City’s SSMP; and

WHEREAS, provisions in the WDR require recertification of the SSMP every five years or if significant changes to the SSMP have been made; and

WHEREAS, the City Council has reviewed the revised Sewer System Management Plan.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that it hereby recertifies the City of Roseville Sewer System Management Plan.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2022, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

______________________________
MAYOR

ATTEST:

________________________
City Clerk

Sewer System Management Plan
For
City of Roseville

WDID SSO10935
Revised 20 FEB 22

2 SEWER SYSTEM MANAGEMENT PLAN | Updated 20 FEB 22

SSMP Change Log ................................ ................................ ................................ ............................... 5 List of Acronyms ................................ ................................ ................................ ............................... 10 List of Terms ................................ ................................ ................................ ................................ ..... 12 Executive Summary ................................ ................................ ................................ .......................... 17 Service Area and Relevant Statistics ................................ ................................ ................................ .. 18 0 SSMP Overview ..................................................................................................................20 1 Goals .................................................................................................................................22

1.1 Roseville’s Goals .............................................................................................................22

1.2 Element Objectives .........................................................................................................22 2 Organization ......................................................................................................................24

2.1 Legally Responsible Official (LRO) ...................................................................................24

2.2 SSMP Responsibility Chart ..............................................................................................24

2.3 Chain of Communication Reporting Chart .......................................................................26 3 Legal Authority ..................................................................................................................28

3.1 Industrial Pretreatment Program ....................................................................................29

3.2 Design and Construction Standards .................................................................................29

3.3 Sewer Access Authority ...................................................................................................29

3.4 Fats Oils and Grease .......................................................................................................29

3.5 Regulation of Sewer Use-Enforcement ............................................................................30

3.6 Inter-Agency and Satellite Agreements................................ ................................ ................... 30

3.6.1 Joint Exercise of Powers Agreement South Placer Wastewater Authority ................................................ 30

3.6.2 South Placer Wastewater Facilities Operation and Use Agreement .......................................................... 30

3.6.3 Contract and Operating Agreement between SRCSD and SASD ................................................................ 30

3.7 Appendix 3- Legal Authority Documents ................................ ................................ ................. 30 4 Operation and Maintenance ..............................................................................................32

4.1 Collection System Maps and Information ................................ ................................ ............... 32

4.1.1 Map Update Policy ..................................................................................................................................... 33

4.2 Operation and Maintenance ................................ ................................ ................................ .. 34

4.2.1 Preventative Maintenance Program........................................................................................................... 34

4.2.2 Corrective Maintenance Program .............................................................................................................. 37

4.2.3 Infrastructure Repair .................................................................................................................................. 37

4.3 Rehabilitation and Replacement ................................ ................................ ............................ 38

4.4 Training and Certification ................................ ................................ ................................ ....... 39

4.4.1 New Hires ................................................................................................................................................... 39 3 SEWER SYSTEM MANAGEMENT PLAN | Updated 20 FEB 22

4.4.2 Training and Tracking ................................................................................................................................. 40

4.4.3 Certification ................................................................................................................................................ 41

4.5 Equipment and Critical Spare Parts Inventory ................................ ................................ ......... 41

4.6 Critical Spare Parts ................................ ................................ ................................ ................. 42

4.7 Appendix 4- Operation and Maintenance Program Documents ................................ ............... 43 5 Design and Performance Provisions ....................................................................................45

5.1 Sanitary Sewer Design Standards ................................ ................................ ........................... 45

5.2 Sanitary Sewer Construction Standards ................................ ................................ .................. 45

5.3 Sewer System Construction and Performance Testing ................................ ............................. 46

5.3.1 Testing Of Installed Improvements ............................................................................................................ 46

5.3.2 Punchlist Process ........................................................................................................................................ 48

5.3.3 Repairing Installed Improvements .............................................................................................................. 48 6 Overflow Emergency Response...........................................................................................50

6.1 Notification Procedures ................................ ................................ ................................ ......... 50

6.2 Emergency Response Procedures ................................ ................................ ........................... 52

6.2.1 Goals of SSOERP.......................................................................................................................................... 52

6.2.2 Investigate and Assess Problem (WWC Personnel) .................................................................................... 52

6.2.3 Contain SSO (WWC Personnel) ................................................................................................................... 54

6.2.4 Traffic Control (WWC Personnel) ............................................................................................................... 55

6.2.5 Correct Cause (WWC Personnel) ................................................................................................................ 56

6.2.6 Final Volume Estimate (WWC Personnel) .................................................................................................. 58

6.2.7 Initiate Cleanup (WWC Personnel) ............................................................................................................. 63

6.2.8 Receiving Water Sampling (Industrial Waste Section) ............................................................................... 63

6.2.9 Notification Requirements (Superintendent/Supervisor) .......................................................................... 64

6.3 Staff and Contractor Training ................................ ................................ ................................ . 64

6.4 Spill Mitigation and Containment ................................ ................................ ........................... 65 SSOERP- Appendix A- SSO Start Time Policy ...............................................................................67 SSOERP Appendix B- Flooded Structure Procedures ...................................................................68 SSOERP Appendix C- Water Quality Sampling ............................................................................69 SSOERP -Appendix D- Sewer Call For Service ..............................................................................72 SSOERP Appendix E- Sewer Lift Station Failure Response ...........................................................73 SSOERP Appendix F- SSO Chain of Communication ....................................................................74 7 FOG Control Program .........................................................................................................76

7.1 Public Education Outreach ................................ ................................ ................................ ..... 76

7.2 FOG Disposal Plan ................................ ................................ ................................ .................. 76

7.3 Legal Authority ................................ ................................ ................................ ...................... 77

7.4 GRD, Design Standards, BMPs, Recordkeeping and Reporting ................................ ................. 77

7.4.1 Requirement to Install GRD ........................................................................................................................ 77 4 SEWER SYSTEM MANAGEMENT PLAN | Updated 20 FEB 22

7.4.2 Design Standards ........................................................................................................................................ 78

7.4.3 Best Management Practices ....................................................................................................................... 78

7.4.4 Records and Reporting Requirements ........................................................................................................ 78

7.5 Authority to Inspect ................................ ................................ ................................ ............... 78

7.6 Hot Spot Identification and PM Schedule ................................ ................................ ............... 79

7.7 FOG Source Control Measures ................................ ................................ ................................ 79

7.7.1 FOG Characterization Data Form ................................................................................................................ 80 8 System Evaluation and Capacity Assurance Plan .................................................................82

8.1 Capacity Evaluation Process ................................ ................................ ................................ ... 82

8.2 Design Criteria ................................ ................................ ................................ ....................... 82

8.3 Capacity Enhancement Measures ................................ ................................ ........................... 83

8.4 Capital Improvement Plan Schedule ................................ ................................ ....................... 84

8.5 Appendix 8 – System Evaluation and Capacity Assurance Documents ................................ ...... 84 9 Monitoring, Measurement and Program Modification .......................................................86

9.1 Metrics to Prioritize SSMP Activities ................................ ................................ ....................... 86

9.2 Monitor and Measure Element Effectiveness ................................ ................................ .......... 88

9.3 SSMP Performance Monitoring and Update Process ................................ ............................... 89

9.4 SSO Trends ................................ ................................ ................................ ............................ 89

9.5 Appendix 9- Monitoring, Measurement & Modification ................................ .......................... 90 10 Program Audit and Annual Report ..................................................................................92

10.1 Audit Process Summary ................................ ................................ ................................ ......... 92

10.2 SSMP Program Modifications ................................ ................................ ................................ . 92

10.3 Appendix 10 - SSMP Audit Documents ................................ ................................ ................... 93 11 Communication Program ................................................................................................95

11.1 Purpose of the Communication Program ................................ ................................ ................ 95

11.2 SSMP Development and Implementation ................................ ................................ ............... 95

11.3 Public Outreach ................................ ................................ ................................ ..................... 95

11.3.1 Live Sewer Smart .................................................................................................................................... 96

11.4 Tributary/Satellite Communication ................................ ................................ ........................ 96

5 SEWER SYSTEM MANAGEMENT PLAN | Updated 20 FEB 22

SSMP CHANGE LOG
Monitoring and Reporting Program (MRP) Order No. WQ 2013-0058-EXEC E.(3):

All records documenting changes to the SSMP since its last certification shall be attached to the SSMP. These records should show when a subsection(s) was changed or updated and who authorized the change.

City of Roseville-SSMP Change Log
Date Section Comments Approval
12/11/13
A complete update of SSMP, both
intranet version, and city website
version
Chris Bracco
1/9/14 Supporting Documents for SSMP
Audit\SSMP Resoultion_14.pdf Council resolution for SSMP adoption Chris Bracco 4/7/14
Supporting Documents for SSMP
Audit\Roseville SSMP Audit FY13 -
FINAL.pdf
Final SSMP Audit- Waterworks
Engineering Chris Bracco
4/7/14 Supporting Documents for SSMP
Audit\SSMP Resoultion_14.pdf SSMP Resolution 2014 Chris Bracco 3/24/15 Appendix B\APPENDIX B-
1_Contact List.doc
Updated Rich Plecker as Utility
Director Chris Bracco
3/24/15 Appendix B\APPENDIX B-
2_Contact List.doc
Updated Dave Rawe as claims
administrator Chris Bracco
4/30/15 Master_Roseville_SSMP.doc Added Goal re: design and construction standards Chris Bracco
9/8/16 Appendix B\APPENDIX B-
1_Contact List.doc
Updated City Council/PUC members
per 14/15 Audit Rec. Chris Bracco
10/31/16 Appendix B\APPENDIX B-
2_Contact List.doc
Updated RWQCB Contact
Information Chris Bracco
10/31/16
Appendix C\Appendix C-7 Contract
and Operations Agreement
SASD_SRCSD.pdf
Contract with SASD & Sac Regional Chris Bracco
10/31/16 Appendix G\Appendix G-4 FOG
Inspection Form.pdf Addition of FOG Inspection Form Chris Bracco 9/22/16
Appendix I\Appendix I-4 - Key
Performance Indicators
Benchmarking.xlsx
Addition of Key Performance
Indicator Sheet Chris Bracco
10/31/16 Appendix J\Appendix J-1_Rsvl
WWC SSMP Audit Procedure.doc SSMP Audit procedures Chris Bracco 6 SEWER SYSTEM MANAGEMENT PLAN | Updated 20 FEB 22
9/25/19 Appendix B\APPENDIX B-
1_Contact List.doc Updated council and PUC Chris Bracco 9/25/19 Appendix B\APPENDIX B-
2_Contact List.doc Update contact information Chris Bracco 9/25/19 Appendix C\APPENDIX C-3
Sanitary Sewer Design.doc Update Link Chris Bracco
9/25/19 Appendix D\Appendix D-5 CWEA
Certification.docx Chris Bracco
9/25/19 Appendix F\Appendix F-1\4_SSO
Field Report.pdf
Updated SSO overflow charts in field
report Chris Bracco
9/25/19
Appendix F\Appendix F-1\2_SSO
Emergency Response
Procedures.pdf
Added updated field report Chris Bracco
9/25/19 Appendix F\Appendix F-1\1_SSO
Flowchart.pdf Chris Bracco
9/25/19
Appendix I\APPENDIX I-4 Key
Performance Indicators
Benchmarking.pdf
Chris Bracco
9/25/19
SSMP Audit_ Update Data\SSMP
Audit Update FY
15_18\Roseville_SSMP_Audit_FY15-
18 - FINAL-stamped.pdf
Chris Bracco
10/14/19 Completed Update of SSMP both
intranet and City Website version Chris Bracco
5/13/20 Appendix B\APPENDIX B-
1_Contact List.pdf
Added Kevin Ryan Supervisor to
contact list Chris Bracco
5/13/20 Appendix B\APPENDIX B-
2_Contact List.pdf
Added Kevin Ryan Supervisor to
contact list Chris Bracco
5/13/20 Appendix F\Appendix F-1\3_SSO
Notification Guide .doc
Added Kevin Ryan Supervisor to
contact list Chris Bracco
5/13/20
Appendix I\Appendix I-4 Key
Performance Indicators
Benchmarking.pdf
KPI sheet with updated numbers Chris Bracco
2/05/22 Update and re-write the entire SSMP
SSMP was re-formatted and
subsequent changes to operation and
maintenance have been included.

Daniel Pruden

7 SEWER SYSTEM MANAGEMENT PLAN | Updated 20 FEB 22

8 SEWER SYSTEM MANAGEMENT PLAN | Updated 20 FEB 22

City Council Resolution
9 SEWER SYSTEM MANAGEMENT PLAN | Updated 20 FEB 22

T H I S P A G E L E F T I N T E N T I O N AL L Y B L A N K

10 SEWER SYSTEM MANAGEMENT PLAN | Updated 20 FEB 22

LIST OF ACRONYMS
BMP Best Management Practice
CASA California Association of Sanitation Agencies
CCTV Closed-Circuit Television
CFR Code of Federal Regulations
CDFW California Department of Fish and Wildlife
CIP Capital Improvement Plan or Capital Improvement Project City City of Roseville
CIWQS California Integrated Water Quality System
CM Corrective Maintenance
CMMS Computerized Maintenance Management System
CBT Computer Based Training
CWEA California Water Environment Association
CVCWA Central Valley Clean Water Association
EDU Equivalent Dwelling Unit
EPA Environmental Protection Agency
ERP Emergency Response Plan
EUD Environmental Utilities Department
FOG Fats, Oils, and Grease
FSE Food Service Establishments
GIS Geographical Information System
GPS Global Positioning System
GRD Grease Removal Device
GWDR General Waste Discharge Requirements or Waste Discharge Requirements (WDR) I/I Inflow / Infiltration
ICS Incident Command System
IERP Integrated Emergency Response Plan
IWD Industrial Waste Division
LRO Legally Responsible Official
MGD million gallons per day
MRP Monitoring and Reporting Program
MSDS Material Safety Data Sheets
NASSCO National Association of Sewer System Companies
NPDES National Pollution Discharge Elimination System
O&M Operation and Maintenance
OERP Overflow Emergency Response Plan
OES Office of Emergency Services
Order SWRCB Order No. 2006-0003-DWQ adopted May 2, 2006 PACP Pipeline Assessment and Certification Program
PdM Predictive Maintenance
PM Preventative Maintenance
PMP Preventative Maintenance Program
POTWs Publicly Owned Treatment Works
R&R Rehabilitation and Replacement
RWQCB Regional Water Quality Control Board
SPW Safety Plus Web
SIUs Significant Industrial Users
11 SEWER SYSTEM MANAGEMENT PLAN | Updated 20 FEB 22
SOP Standard Operating Procedure
SPWA South Placer Wastewater Authority
SSMP Sewer System Management Plan
SSO Sanitary Sewer Overflow
SWRCB State Water Resources Control Board
UPC Uniform Plumbing Code
USA Underground Service Alert
WDP Waste Discharge Permit
WW Wastewater
WWC Wastewater Collection
WWTP Wastewater Treatment Plant

12 SEWER SYSTEM MANAGEMENT PLAN | Updated 20 FEB 22

LIST OF TERMS
Authorized Representative – The person designated, for a municipality, state, federal, or other public agency, as either a principal executive officer or ranking elected official or a duly authorized representative of that person.

Blockage – Something that partially or fully blocks the wastewater from flowing through a sewer pipeline. The blockage can be caused by debris in the sewer, grease buildup, root intrusion, or a partial or complete pipeline collapse. If not caught in time, the blockage may cause an overflow.

California Association of Sanitation Agencies (CASA) - CASA is a non-profit, statewide trade association representing public agencies that provide wastewater collection, treatment, disposal, and/or water reclamation services to about 90 percent of the sewered population in California.

Website: http://www.casaweb.org/
California Water Environment Association (CWEA) – CWEA is an association of 8,000-plus professionals in the wastewater industry. CWEA is committed to keeping California's water clean.

CWEA trains and certifies wastewater professionals, disseminates technical information, and promotes sound policies to benefit society by protecting and enhancing the water environment. CWEA offers services at the state level and locally through 17 local geographical sections. In addition, through their on-line bookstore, CWEA offers technical references for sewer system operation and maintenance.

Website: http://www.cwea.org/ .

Central Valley Clean Water Association (CVCWA) – CVCWA is an association comprised of over 50 wastewater treatment and collection system agencies. CVCWA’s mission is to effectively represent the interests of public wastewater agencies in the Central Valley in regulatory matters and to support the exchange of information so members can best meet their business challenges.

Website: http://www.cvcwa.org/ .

Central Valley Regional Water Quality Control Board – Also known as Regional Water Board or RWQCB. The mission of this state regulatory agency is to: preserve, enhance, and restore the quality of California's water resources, and ensure their proper allocation and efficient use for the benefit of present and future generations. Website: http://www.waterboards.ca.gov/centralvalley/ .

Dynamic Model – Computer hydraulic model simulation which solves the complete dynamic flow routing equations (St. Venant’s equations) for accurate simulation of backwater, looped connections, surcharging, and pressure flow in a collection system.

Enrollee – The legal public entity that owns a sanitary sewer system, as defined by the GWDR, which has submitted a complete and approved application for coverage under the GWDR. This is also called a sewer system agency or wastewater collection system agency.

Fats, Oils and Grease (FOG) - Fats, oils, and grease that are discharged into the sanitary sewer collection system by Food Service Establishments (FSE), homes, apartments, and other sources. FOG is a major cause of blockages leading to increased maintenance and sometimes SSOs. 13 SEWER SYSTEM MANAGEMENT PLAN | Updated 20 FEB 22
FOG Control Program – To be implemented at the Enrollee’s discretion. May include public education program; plan and schedule for the disposal of FOG; legal authority to prohibit FOG related discharges; requirement to install grease removal devices; authority to inspect grease producing facilities; identification of sanitary sewer system sections subject to FOG blockages and the establishment of a cleaning schedule for each section; development and implementation of source control measures for all sources of FOG.

Geographical Information System (GIS) – A database linked with mapping, which includes various layers of information used by government officials. Examples of information found on a GIS can include a sewer map; sewer features such as pipe location, diameter, material, condition, last date cleaned or repaired. The GIS also typically contains base information such as streets and parcels.

Governing Board – This is the governing board of the sewer entity developing the SSMP. Examples would be the Board of Directors, the City Council, or the County Board of Supervisors.

GWDR – General Waste Discharge Requirements – A GWDR is an authorization to discharge waste with certain conditions, which can be issued on an individual basis or to a group of dischargers. The Statewide General WDR for Sanitary Sewer Systems was adopted by the SWCRB and will be implemented by the Regional Water Boards and SWRCB.

Infiltration – The seepage of groundwater into a sewer system, including service connections. Seepage frequently occurs through defective or cracked pipes, pipe joints, connections or manhole walls and joints.

Inflow – Water discharged into a sewer system and service connections from such sources as, but not limited to, roof leaders, cellars, yard and area drains, foundation drains, cooling water discharges, drains from springs and swampy areas, around manhole covers or through holes in the covers, cross connections from storm and combined sewer system, catch basins, storm waters, surface runoff, street wash waters or drainage. Inflow differs from infiltration in that it is a direct discharge into the sewer rather than a leak into the sewer itself.

Lateral – The portion of sewer that connects a home or business with the main line in the street.

Sometimes sewer system agencies own or maintain a portion of the lateral.

Upper Lateral: Portion of lateral from building to property line (or easement line), usually privately owned and maintained.

Lower Lateral: Portion of lateral from property line (or easement line) to sewer mainline in the street or easement. This portion of the lateral is sometimes privately owned and maintained and sometimes publicly owned and maintained.

Monitoring and Reporting Program - The Monitoring and Reporting Program established in the WDR that establishes monitoring, record keeping, reporting and public notification requirements for the GWDR.
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Overflow Emergency Response Plan – Identifies measures to protect public health and the environment. A plan must include the following: notification procedure, appropriate response plan, regulatory notification procedures, employee training plan, procedures to address emergency operations, a program that ensures all reasonable steps are taken to contain and prevent discharges.

Private Lateral: That portion of the Lateral that is owned and maintained by the private property owner that it serves. Based on an individual agency’s ordinance, this may just be the Upper Lateral or can include the Lower Lateral.

Preventative Maintenance (PM) – Regularly scheduled servicing of machinery, infrastructure or other equipment using appropriate tools, tests, and lubricants. This type of maintenance can prolong the useful life of equipment, infrastructure, and machinery and increase its efficiency by detecting and correcting problems before they cause a breakdown of the equipment, or failure of the infrastructure.

R-Value – Is the amount of rainfall that reaches the collection system via infiltration and inflow. This value is typically expressed as a percentage of total rainfall volume that reaches the collection system.

Regional Water Board – Is a short name for any of the nine regional boards including the San Francisco Bay Area Regional Water Quality Control Board and the Central Valley Regional Water Quality Control Board.

Rehabilitation and Replacement Plan (also referred to as a Capital Improvement Plan) – Identifies and prioritizes system deficiencies and implements short-term and long-term rehabilitation actions to address each deficiency.

Sanitary Sewer Overflow (SSO) – The Statewide GWDR defines an SSO as any overflow, spill, release, discharge, or diversion of untreated or partially treated wastewater from a sanitary sewer system, including overflows or releases that reach waters of the United States, overflows or releases that do not reach water of the United States, and backups into buildings and/or private property caused by conditions within the publicly owned portion of the sewer system.

Sanitary Sewer Overflow Categories
Category 1 – Discharges of untreated or partially treated wastewater of any volume resulting from an enrollee’s sanitary sewer system failure or flow condition that:
 Reach surface water and/or reach a drainage channel tributary to surface water  Reach a Municipal Separate Storm Sewer System (MS4) and are not fully captured and returned to the sanitary sewer system or not otherwise captured and disposed of properly. Any volume of wastewater not recovered from the MS4 is considered to have reached surface water unless the storm drain system discharges to a dedicated storm water or groundwater infiltration basin. 15 SEWER SYSTEM MANAGEMENT PLAN | Updated 20 FEB 22
Category 2 – Discharges of untreated or partially treated wastewater of 1,000 gallons or greater resulting from an enrollee’s sanitary sewer system failure or flow condition that do not reach surface water, a drainage channel, or a MS4 unless the entire SSO discharged to the storm drain system is fully recovered and disposed of properly.

Category 3- All other discharges of untreated or partially treated wastewater resulting from an enrollee’s sanitary sewer system failure or flow condition Private Lateral Sewage Discharges – Discharges of untreated or partially treated wastewater resulting from blockages or other problems within a privately owned sewer lateral connected to the enrollee’s sanitary sewer system or from other private sewer assets. PLSDs that the enrollee becomes aware of may be voluntarily reported to the CIWQS Online SSO Database.

Sanitary Sewer Systems – Any system of pipes, pump stations, sewer lines, or other conveyances, upstream of a wastewater treatment plant head works used to collect and convey wastewater to the publicly owned treatment facility. Temporary storage and conveyance facilities are part of the sanitary sewer system and discharges into these temporary storage facilities are not to be considered SSOs.

Satellite Collection System – The portion, if any, of a sanitary sewer system owned or operated by a different public agency than the agency that owns and operates the wastewater treatment facility to which the sanitary sewer system is tributary.

Sewer System Management Plan-SSMP – A series of written site-specific programs that address how a collection system owner/operator conducts their daily business as is outlined in the WDR. Each SSMP is unique for an individual discharger. The plan includes provisions to provide proper and efficient management, operation, and maintenance of sanitary sewer systems, while taking into consideration risk management and cost benefit analysis. Also, must contain a spill response plan. Certification is offered by technically qualified and experienced persons and provides a useful cost-effective means for ensuring that SSMPs are developed and implemented appropriately.

Stakeholder - A person or organization that has a vested interest in the development and outcome of the SWRCB Order No. 2006-0003 Statewide General Waste Discharge Requirements for Sanitary Sewer Systems.

State Water Resources Control Board: Also called the State Board. This is the State agency that developed and passed the GWDR for collection systems and the agency that maintains the SSO reporting web site.

Static Model – A computer hydraulic model that uses the Manning’s Equation to determine hydraulic capacity of the gravity pipelines and either the Manning’s or Hazen-Williams Equations to determine the hydraulic capacity of the pressure pipeline system. The capacity is compared to the peak hydraulic flow in the system to determine potential deficiencies. The static model assumes the peak hydraulic flow occurs at all locations within the collection system at the same time. 16 SEWER SYSTEM MANAGEMENT PLAN | Updated 20 FEB 22
Stoppage – Something that partially or fully blocks the wastewater from flowing through a sewer pipeline. A stoppage can be caused by debris in the sewer, grease buildup, root intrusion, or a partial or full collapse of the pipeline. If not caught in time, a stoppage may cause an overflow. This is also called a blockage.

System Evaluation and Capacity Assurance Plan – A required component of an agency’s SSMP and is an important part of any agency’s overall Capital Improvement Plan that provides hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event.

Wastewater Collection System: See Sanitary Sewer System.

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EXECUTIVE SUMMARY
The City of Roseville (City) is a Council-Manager form of government in which responsibilities are vested in the City Council and City Manager. In this form of government, the City Council’s role is that of a legislative policy-making body which determines not only local laws that regulate community life, but also determines public policy and gives direction to the City Manager. The City Manager administers the affairs of the city government in a business-like prudent manner.

The City’s Public Utilities Commission studies and advises the City Council on all utility issues related to city-owned utilities (electric, water, sewer, and solid waste).

The City’s Wastewater Utility is one of five utilities operated in the Environmental Utilities Department (EUD). The Wastewater Utility is responsible for operation and maintenance of all wastewater facilities owned by the City including the Publicly Owned Treatment Works (POTWs), the wastewater collection system, the water quality lab and the recycled water utility.

The City’s Wastewater Collection (WWC) Division is a division of Environmental Utilities Department (EUD). The WWC Division is responsible for management, operation, maintenance, and capacity assurance of the City’s sanitary sewer collection system, including inspecting, cleaning, repairing, and monitoring the gravity sewer lines, force mains, and lift station.

The City initiated a Sewer System Management Plan (SSMP) assessment in 2005 to evaluate how well the Wastewater Collection (WWC) Division would comply with the anticipated State Water Resources Control Board (SWRCB) Statewide General Waste Discharge Requirements (WDR) order No. 2006-0003 for Sanitary Sewer Systems. That SSMP assessment indicated that the City was positioned fairly well to comply with the SWRCB’s SSMP requirements.

In March of 2007, the WWC division along with consultant assistance, began writing the SSMP and reviewing all remaining policies, procedures, and programs to comply with the SWRCB’s WDR.

The plan described how the City would address each element of the SSMP contained in the SWRCB’s WDR to eliminate preventable Sanitary Sewer Overflows (SSOs). The WWC staff completed the development of the SSMP, which the City Council approved on 21 JAN 09.

The city continues to monitor, measure, and modify the existing SSMP as changes and program improvements are identified. The city has developed a Key Performance Indicator worksheet, which is used to monitor and measure the effectiveness of the various elements of the SSMP.

Roseville’s SSMP has been audited five times since being certified by the SWRCB.

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SERVICE AREA AND RELEVANT STATISTICS
Figure-1 illustrates the boundary of Roseville’s geographical service area. Statistics provided in this SSMP are from August 2021 and are gathered from the City’s Economic Development website, https://www.roseville.ca.us/government/departments/economic_development/demographics.

The City service area is approximately 44.20 square miles, has approximately 48,734 residential, 1,932 commercial and 600 industrial sewer connections and 2 Regional Wastewater Treatment Plants.

The WWC Division provides service to approximately 146,875 sewer customers. The wastewater collection and conveyance system consist of 871 miles sewer pipe ranging from 4”to 84” in diameter, 12,538 manholes, and 17 neighborhood lift stations that convey an average dry weather flow of approximately 18.5 MGD. Sanitary sewerage is conveyed from the City’s East boundaries Figure 1 Roseville Service Area
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to the Dry Creek Wastewater Treatment Plant and from its North and West boundaries to the Pleasant Grove Wastewater treatment plant.

WWC Division statistical records indicate that prior to the creation of this SSMP it has had a moderate Sanitary Sewer Overflow (SSO) rate in comparison to other communities in California of similar size and complexity. In the years prior to adoption of the SSMP, the WWC Division had experienced approximately 168 SSOs releasing approximately 15,203 gallons of sewage from the sanitary sewer collection and conveyance system. Since adoption of the SSMP in 2007, the city has experienced a combined 431 SSOs releasing approximately 15,435 gallons of sewage from the sanitary sewer system. Of that total, 11,219 gallons or 82%, have been captured and returned to the sanitary sewer system. The majority of these SSO have occurred from blockages in service laterals.

Since the adoption of the SSMP, the average volume spilled per SSO has been less than 36 gallons/event. All SSOs have been mitigated in a timely manner and have not negatively affected public health or the environment.

The purpose of this SSMP is to describe the activities the WWC Division uses to manage the City’s’ wastewater collection system to further eliminate preventable SSOs, minimize those SSOs that do occur and protect both public health and the environment.

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0 S S M P O ve r vi e w
The City of Roseville is required to comply with the State Water Resources Control Board Order No. 2006-0003-DWQ adopted May 2, 2006, entitled Statewide General Waste Discharge Requirements for Sanitary Sewer Systems.

The purpose of the Order is to prevent Sanitary Sewer Overflows (SSO) or sewer spills by establishing a statewide Monitoring and Reporting Program (MRP) and requiring each local or regional sewer agency to create and implement their own Sewer System Management Plan (SSMP) based on the mandatory requirements of the Order. The MRP requires each local or regional sewer agency to appoint a legally responsible official and establish a monitoring and reporting organization to monitor and report all SSOs in accordance with the requirements of the MRP and to have the LRO certify the SSO report using the California Integrated Water Quality System (CIWQS) website in the timeframe required by the Order.

The City of Roseville developed a Sewer System Management Plan specific to the wastewater collection system operated and maintained by wastewater collection personnel in the City of Roseville. This SSMP documents the activities the city will utilize to manage, operate, and maintain its wastewater collection system. The city shall take all steps feasible to eliminate SSOs, but in the event an SSO does occur, will take all steps necessary to contain and mitigate the negative impacts of an SSO.

The city’s SSMP is organized comparable to paragraph D. 13 of the general order. The SSMP includes eleven elements, and each of these elements forms a corresponding chapter in the SSMP.

The eleven elements are listed below.

1. Goals- The goal is to prevent and/or reduce SSOs and mitigate the effect of any SSOs that do occur.

The goal requires a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer collection system.

2. Organization- The SSMP must identify the Legally Responsible Official or authorized representative as described in the Order. It must list and identify the organization positions responsible for operating and maintaining the sanitary sewer collection system including names and telephone numbers for management, administrative and maintenance positions, and the chain of communication for reporting SSOs

3. Legal Authority- Each enrollee must demonstrate through ordinances, agreements, or other legally binding procedures that they possess the legal authority to meet the requirements of the general order.

4. Operation and Maintenance Program- The SSMP must include those items that are appropriate and applicable to the enrollee’s system, including an up to date mapping system, ability to describe the O&M activities performed on the system, have a plan to develop a rehabilitation and replacement plan, and to provide training on a regular basis for collection system personnel. 21 SEWER SYSTEM MANAGEMENT PLAN | Updated 20 FEB 22

5. Design and Performance Provisions- The SSMP must demonstrate that the sewer agency has and appropriately uses design and construction standards and specifications for the installation of new sewer systems, rehabilitation and repair of existing sewer systems and has procedures and standards for inspecting and testing the installation of new sewers, pumps, etc. and for rehabilitation and repair projects.

6. Overflow Emergency Response Plan- Each Enrollee shall develop and implement an overflow emergency response plan that identifies measures to protect public health and the environment.

7. Fog Control Program- Each Enrollee shall evaluate its sewer system and determine if a Fats, Oils and Grease control program is needed. The FOG control plan, if needed, must meet all the requirements of the Order.

8. System Evaluation and Capacity Assurance Plan- The Enrollee shall prepare and implement a capital improvement plan (CIP) that provides hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the appropriate design for storm or wet weather events

9. Monitoring, Measurement and Program Modifications- The enrollee shall maintain relevant information to establish and prioritize SSMP activities, monitor the implementation and measure the effectiveness of the SSMP activities, and provide assessment of the performance and/or modification of the SSMP activities as required by the Order.

10. SSMP Program Audits - The Enrollee shall conduct periodic internal audits, appropriate to the size of the system and the number of SSOs. At a minimum, these audits must occur every two years and a report must be prepared and kept on file. This audit shall focus on evaluating the effectiveness of the SSMP

11. Communication Program- The Enrollee shall communicate on a regular basis with the public on the development, implementation, and performance of its SSMP. The communication system shall provide the public the opportunity to provide input to the Enrollee as the program is developed and implemented. The program shall also include a communication plan with tributary and satellite systems to the enrollee’s sanitary sewer system

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S S M P E L E M E N T 1
1 G o a l s
D.13. (i) The goal of the SSMP is to provide a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system. This will help reduce and prevent SSOs, as well as mitigate any SSOs that do occur.
1 . 1 R o s e vi l l e ’ s G o a l s
The City’s WWC Division has established eight goals to guide the implementation, and success of Roseville’s SSMP. These goals are designed to facilitate and target the management, operation, and maintenance of the sanitary sewer collection system in a manner that will sustain the infrastructure, protect public health and the environment, and achieve compliance with State Water Resources Control Board’s General Waste Discharge Requirement (GWDR) for Sanitary Sewer Systems. These goals include:

1. Properly manage, operate, and maintain all portions of the City’s wastewater collection system.

2. Provide adequate capacity to convey peak wastewater flows.

3. No repeat overflows from the same location.

4. Maintain a rate of SSO/100 miles of pipe, that is lower than the state and regional average.

5. Maintain a recovery rate for SSO/100 miles of pipe, that is higher than the state and regional average.

6. Mitigate the impacts that are associated with all SSOs that may occur.

7. Comply with all applicable regulatory notification and reporting requirements.

8. Maintain high design and construction standards for new and rehabilitated infrastructure.

1 . 2 E l e m e n t O b j e c t i v e s
The WWC Division provides a safe, effective, and efficient wastewater collection and conveyance system through preventative maintenance, engineering, and customer services. The Division also provides twenty-four-hour emergency services to respond to system failures, minimize sanitary sewer overflows, comply with regulatory mandates, and ensure public health and safety.

The City allocates adequate resources for the operation, maintenance, and repair of its sanitary sewer system, by establishing a proper rate structure, accounting mechanisms, and auditing procedures to ensure an adequate measure of revenues and expenditures.

In addition, the City has stringent design and construction standards for new or rehabilitated infrastructure, with an inspection program that ensures city standards are adhered to.

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T H I S P A G E L E F T I N T E NT I O N A L L Y B L A N K

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S S M P E L E M E N T 2
2 O r g a n i z a t i o n
D.13. (ii) The SSMP must identify the Legally Responsible Official or authorized representative as described in the Order. It must list and identify the organization positions responsible for operating and maintaining the sanitary sewer collection system including names and telephone numbers for management, administrative and maintenance positions, and the chain of communication for reporting SSOs.
2 . 1 L e ga l l y R e s p o n s i b l e O f f i c i a l ( L R O ) The City of Roseville has identified the Wastewater Collection Superintendent, and the Wastewater Process Engineer as the LRO or authorized representatives for the wastewater collection division. Historically, the Wastewater Collection Superintendent is responsible for the certification of SSO reports involving Roseville’s wastewater collection system. 2 . 2 S S M P R e s p o ns i b i l i t y C ha r t
The City of Roseville is a Council-Manager form of government in which responsibilities are vested in the City Council and City Manager. In this form of government, the City Council’s role is that of a legislative policy-making body, which determines local laws that regulate community life and determines public policy and gives direction to the City Manager. The City Manager administers the affairs of the city government in a business-like and prudent manner. In addition, the position descriptions for SSMP responsibility are included in the following chart:

SSMP Element Responsible Position
I. Goals
Responsibility for the divisions goals resides with the WWC Superintendent. However, goals for the wastewater collection division are developed through collaboration between the WWC Superintendent, the WWC Supervisor and field crews.

II. Organization
The Environmental Utilities (EU) Director recommends any updates to the City Manager for organizational structure within the Wastewater Collection Division
III. Legal Authority
The City Manager, City Attorney and Roseville City Council ultimately uphold city ordinances within the Roseville
Municipal Code.

IV. Operations &
Maintenance
The Wastewater Collection Superintendent has overall
responsibility for the operation and maintenance of the collection system. The Asst. EU Director oversees, recommends, 25 SEWER SYSTEM MANAGEMENT PLAN | Updated 20 FEB 22

and administers the O&M budget. EU Engineering provides support through the GIS Division for up-to-date mapping of the system
V. Design and
Construction
Standards
The Development Services Division and EU Engineering
collaborate to identify and maintain the design and construction standards. Development Services Division manages the
inspection of all new development, CIP and infill projects to ensure all standards are met. All projects receive EU Director approval related to Utility work.

VI. Overflow
Emergency
Response Plan
The Wastewater Collection Superintendent and Supervisors maintain the SSO emergency response plan. The plan is
implemented as an annual training, where revisions to the plan may be made based on field crew feedback.

VII. FOG Control
Program
The Wastewater Collection Superintendent and Supervisor identify hot spots from Food Service Establishments (FSE) and maintain an effective cleaning PM schedule to eliminate SSOs.

The FOG Control Program including permitting of FSEs,
inspection of facilities and monitoring pump out records is administered by the Wastewater Collection Superintendent.

VIII. System
Evaluation and
Capacity
Assurance Plan
EU Engineering Principal Engineer administers the SECAP program to ensure the hydraulic model is up to date, and to assure capacity for current and future development
IX. Monitoring,
Measurement
and Program
Modifications
The Wastewater Collection Superintendent with assistance from the Wastewater Collection Supervisors monitors the
implementation and assesses the success of the overall SSMP elements. The superintendent tracks Key Performance
Indicators and adjusts programs as needed.

X. SSMP Audits
The Asst EU Director is responsible for SSMP program audits, with assistance from the Wastewater Collection Superintendent and Principal Engineer for Wastewater Division
XI. Communication
Plan
The EU Public Information Officer communicates with the EU Director, City Manager, City Council, nearby agencies, and the public on the City’s SSMP monitoring and modifications
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2 . 3 C h a i n o f C o m m u n i c a t i o n R e p o r t i n g Ch a r t Office hours for the WWC Division are Monday through Friday from 0630 to 1600, except for holidays. Either the Administration Technician or service call worker receives all service calls during regular business hours. If received in the office, a service request is created with the caller information, the problem, and contact information. This information is transferred to the service call worker, in which they respond, access the problem, and provide a solution. An answering service, contracted by WWC Division, receives all after-hours calls to gather information and dispatch to the on-call service worker via an assigned mobile phone. The on-call service worker is available 24 hours per day and is furnished with a service van and equipment to facilitate a timely response. A response time goal is 20 minutes during business hours and 40 minutes for after-hour service calls. The van is equipped with containment devices to manage lower lateral blockages and spills, and to prevent SSOs from entering a storm drain inlet or channel. Should the situation require additional resources, the on-call worker would contact crew members from the call-out sheet for assistance. Table 2-1, included in the division’s SSOERP, summarizes the chain of communication when receiving calls for service.

Table 2-1 SSO Chain of Communication

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T H I S P A G E L E F T I N T E NT I O N A L L Y B L A N K

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S S M P E L E M E N T 3

3 L e g a l A u t h o r i t y

D.13(iii) Each Enrollee must demonstrate, through sanitary sewer system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to(1) prevent illicit discharges into its sanitary sewer system, (2)require that all sewers and connections are properly designed and constructed, (3)to ensure proper access to portions of the lateral owned by the agency,(4) to limit the discharge of FOG, and(5) to enforce any violation of its sewer ordinances.

The Roseville Municipal Code (RMC), https://qcode.us/codes/roseville/. provides specific legal authority for the WWC division to operate and manage the wastewater collection system. The City’s current legal authority is established through existing codes, regulations, ordinances, and permitting procedures that allows the City to require and enforce various measures for ensuring the proper and efficient operation, management, and maintenance of the City’s wastewater collection system. Table 3-1 indicates the code section for the legal authority required.

Table 3-1 RMC Codes for Legal Authority
Legal Authority RMC Number Description
Ability to prevent illicit discharges into the
wastewater system 14.20.040 Definition of illicit discharge

14.26.010 Purpose and policy of industrial
wastewater
Ability to require all sewers and
connections are properly designed and
constructed

14.12.040 Building and sewer connection
requirements

14.14.030 FOG discharge permit required

14.14.070 Prohibitions for FSE construction
Ensure proper access to portions of the
lateral owned by the city
Charter Article X
Sec 10.01 General powers respecting utilities

14.14.290 Right of entry
Ability to limit the discharge of FOG 14.12.050 Use of public sewers

14.14.010 Purpose

14.14.030 FOG discharge permit required

14.14.040 Fog discharge limitation

14.14.070 Prohibitions

14.14.120 Interceptor maintenance requirements
Ability to enforce all sewer ordinances 14.12.060 Sewer use- enforcement authority

14.14.330 FOG – determination of non-compliance

14.14.350 FOG- Permit suspension or revocation

14.14.360 FOG- penalties and violations
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3 . 1 I n d u s t r i a l P r e t r e a t m e n t P r o g r a m In addition to the RMC, the City of Roseville Industrial Waste Division (IWD) oversees and administers the Pretreatment Program Enforcement Response Plan (ERP). This plan outlines operational procedures intended to ensure that the Significant Industrial Users (SIUs), and the small Commercial/Industrial dischargers to the sanitary sewer system are appropriately permitted and monitored. To assure compliance by these dischargers, the IWD implements enforcement procedures specified by the U.S. Environmental Protection Agency (EPA) in accordance with 40CFR 403.5 (f) (5). The ERP specifies criteria by which IWD personnel determine the enforcement action most appropriate to the nature of the violation. The Pretreatment Enforcement Response Plan is attached to the SSMP as Appendix 3-1.
3 . 2 D e s i g n a n d Co n s t r u c t i o n S t a n d a r d s The City of Roseville’s design and construction standards regulate and guide the design and preparation of plans and construction of the City of Roseville’s sanitary sewer systems and related public improvements, and set guidelines for all private works, which involve related improvements. Design and construction standards are located at https://www.roseville.ca.us/cms/One.aspx?portalId+7964922&pageId=8754129 3 . 3 S e w e r A c c e s s A u t h o r i t y
The RMC section 10.01 states the City shall possess all powers granted to cities by state law to construct, condemn, purchase, acquire, add to, maintain, and operate, either within or outside its corporate limits, including, but not by way of limitation, public utilities for supplying water, light, heat, power, gas, transportation, sewage and refuse collections, treatment and disposal services, or any of them, to the municipality and the inhabitants thereof; Each city-owned utility shall be financially self-sufficient, and shall fully compensate the city general fund for all goods, services, real property and rights to use or operate on or in city-owned real property. 3 . 4 F a t s O i l s a n d G r e a se
The City of Roseville limits the discharge of Fats, Oils and Grease from Food Service Establishments through Section 14.14 of the RMC. Section 14.14 was adopted to facilitate the maximum beneficial use of the city’s sewer services and facilities while preventing blockages of the sewer lines resulting from discharges of fats, oils, and grease (FOG) into the public sewer, and to specify appropriate FOG discharge requirements for food service establishments (FSEs). Section

14.14 establishes conditions for permitting, inspection, pumping and recordkeeping, and right of entry for inspection.

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3 . 5 R e g u l a t i o n o f S e w e r U s e- En f o r c e me n t Sections 14.12.060 and 14.14.360 (FOG Ordinance) of the RMC prescribes the enforcement actions available to the city when violations of the code are discovered. Violation of the RMC may be charged as either an infraction or misdemeanor upon discretion of the City Attorney.

3.6 Inter-Agency and Satellite Agreements
The City of Roseville operates two Regional Wastewater Treatment Facilities where sewer from satellite systems flow into City wastewater mains. As such, the Environmental Utilities Department maintains the following agreements to address regional and satellite systems.

3.6.1 Joint Exercise of Powers Agreement South Placer Wastewater Authority The purpose for this agreement is to provide for planning, acquisition, financing, ownership, construction, and operation of Regional Wastewater Facilities. The participants in the SPWA create a public entity which is separate from the City, the District, and the County. The SPWA services the areas the City of Roseville, Placer County and South Placer Municipal Utility District. The agreement is attached to the SSMP as Appendix 3-2.

3.6.2 South Placer Wastewater Facilities Operation and Use Agreement The agreement known as the Joint Powers Agreement, supersedes all other previous agreements.

The new agreement indicates the City of Roseville shall operate and maintain Regional Wastewater Facilities for the mutual benefit of and provide wastewater treatment services to the areas depicted on Exhibit A, areas which are within the jurisdictional boundaries of the City, District and County, so long as the District and County pay the City their proportionate shares.

This agreement is attached to the SSMP as Appendix 3-3

3.6.3 Contract and Operating Agreement between SRCSD and SASD This agreement between the City of Roseville, Sacramento Area Sewer District and Sacramento Regional County Sanitation District defines points where flows enter and exit each other’s area of service and points of demarcation for City and County assets. In addition the agreement is to meet regulatory requirements and provide a basis for SASD, SRCSD and the City of Roseville to work together to provide service to users, establish operation and maintenance responsibilities and outline rates and fees. This agreement is attached to the SSMP as Appendix 3-4

3.7 Appendix 3- Legal Authority Documents
3-1 Pretreatment Program Enforcement Response Plan – TOC 3-2 Joint Exercise of Powers Agreement for the South Placer Wastewater Authority 3-3 Agreement Regarding the Operation and Use of the South Placer Regional W W Facilities 3-4 Wastewater Service Agreement by Contract & Operating Agreement Between SASD, SRCSD and City of Roseville.

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T H I S P A G E L E F T I N T E NT I O N A L L Y B L A N K

32 SEWER SYSTEM MANAGEMENT PLAN | Updated 20 FEB 22
S S M P E L E M E N T 4

4 O p e r a ti o n a n d M a i n t e na n c e

D.13.(iv) The SSMP must include those elements listed below that are appropriate and applicable to the enrollee’s system. This chapter describes the city’s activities regarding mapping systems of the sanitary sewer system, operation and preventative maintenance activities, rehabilitation and replacement program, training program, and equipment and critical part inventories.

The Operation and Maintenance (O&M) Program is essential to fulfill the city’s duty to serve the residents and businesses of the City of Roseville. It is also the most significant part of the city’s effort to eliminate the occurrence of SSOs and stay compliant with the general order.

The city’s O&M program is comprised of these elements:

1. Collection System Mapping

2. Preventive Maintenance

3. Rehabilitation and Replacement

4. Staff Training and Certification

5. Equipment And Replacement Parts Inventories, Including Critical Replacement Parts

4.1 Collection System Maps and Information
The WWC Division maintains an up-to-date electronic map of the wastewater collection system as required by Section D.13(iv)(a) of the Order. The City uses ESRI GIS software to map all utility- related data. The GIS map platform, referred to as Roseville GeoViewer, shows all gravity main segments with the direction of flow, manhole information, pumping facilities, pressure pipes, and valves. In addition, the GeoViewer allows users to turn on/off different layers and base maps to display the information they need. Additional map layers available in GeoViewer include:
 Hot Spot Locations
 CIPP Lined Mainline Segments
 Food Service Establishments and Grease Removal Devices  Waterways
 Roadways
 City Boundaries
 Stormwater System

Table 4-1 shows the GIS map system, and how it incorporates each of the sewer shed basins within the City of Roseville’s jurisdictional boundaries.
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4.1.1 Map Update Policy
This policy aims to provide uniformity in identifying, verifying, documenting, and tracking the changes to the sewer mapping system. In addition, this document will describe the process in which the mapping system shall be updated.

A significant effort is placed upon maintaining a very complete, accurate, and up-to-date wastewater collection map which is an essential component for the proper operation and maintenance of a wastewater collection system. Maps are updated as new sub-divisions are accepted or when field crews repair, rehabilitate or replace components of the system that require updating the maps. A mapping update policy has been developed to address procedures that ensure mapping updates or revisions are correct and completed in GIS.

CCTV crews identify discrepancies between existing system maps and real time field data. The operator shall note the discrepancies and submit changes to the WWC Supervisor when differences are identified.

Construction and Maintenance crews identify any new infrastructure added to the system.

Information required for CMMS Map Change will be directed to the WWC Supervisor. The information required for Mains, Laterals, and SMH’s are:
 Mains - Grid map area, the distance between SMH’s and pipe size, pipe material  Laterals –Grid map area, C/O location, length, depth, pipe size, material, and depth.

Table 4-1 Wastewater Grid Map
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 SMH – Grid map area, depth, barrel diameter, access cover size and material, number of and pipe size of inlets and outlets, barrel lining/coating, drops Y/N.

The Supervisor will create a work order in Maximo listing the Classification as “Map Change.” Then select “Log” and “Add Row” to add a description of the asset that needs to be added/changed. In the Log section of the work order, the Supervisor will list all the details gathered from the field and attach a map if required. Do not change the status of the work order in Maximo CMMS.

The GIS group automatically receives all map change requests. Once all map changes are updated, the Supervisor will receive an email informing them of the completed work order, at which time the GIS group closes the work order.

4.2 Operation and Maintenance

The WWC Division’s O&M program focuses on eliminating sewer backups and overflows, increasing the lifespan of the infrastructure, and bringing uninterrupted service to the residents of Roseville. WWC division provides service to 146,875 customers. Within the 43.05 square miles of Roseville, the City inspects and maintains 17 lift stations, approximately 578 miles of sewer mains ranging from 6- to 84- inch diameter, and 293 miles of lower laterals. Table 4-2 below represents a few performance indicators the WWC division tracks and measures their performance against.

Table 4-2. Operation and Maintenance Activities
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22
Total Miles of Pipe Cleaned 283.12 226.1 235.9 296.14
Total Miles of Pipe CCTV Inspected 100.24 149.64 117.11 66.45 Number of SSOs Caused by Hot Spots 0 0 0 0
Miles of Pipe Rehabilitated or Replaced 1.49 .5 .54 3.4 Total Number of SSOs Main and Lateral 25 31 32 51

4.2.1 Preventative Maintenance Program

The WWC Division of the Environmental Utilities Department is responsible for the City's sewer system and implements preventative and corrective maintenance approaches to operate and maintain the system efficiently. The division's PM program involves cleaning sewers on a recurring schedule, including regular CCTV inspection to determine the efficiency of those PM activities. The GIS system divides the city into grids, enabling targeted PM scheduling for an individual grid based on history, CCTV inspection, and infrastructure's age. The WWC division schedules cleaning as often as every three months or up to ten years, with the age and condition of the pipe being key factors. The scheduled maintenance projects that are identified in Maximo are attached as Appendix 4-1.
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Corrective maintenance projects and work orders are a concerted effort utilizing the PM and CCTV inspection programs. Information gathered during routine cleaning, repair work and inspection, generates the development of repair and replacement work orders. The following paragraphs describe the City's current operation and maintenance procedures for maintaining the wastewater collection system.

4.2.1.1 PM Cleaning Program
The WWC Division is equipped with three combination sewer cleaners to keep the sewer system operating efficiently and minimize line stoppages and calls for service. Sewer cleaning using hydraulic or mechanical methods performed on a routine basis helps remove accumulated debris in the pipe such as sand, silt, grease, roots, and rocks. Scheduled maintenance projects have been developed for each map grid based on historical data and field crew input.

4.2.1.2 Hot Spot Cleaning
In addition to scheduled maintenance, the WWC division aggressively cleans identified problem areas, known as hot spots. This list of hot spots has been compiled based on historical data, field crew observations, and CCTV condition assessments. These mainline segments tend to have more frequent backups due to sluggish flows, poor grade, and sags, The frequency of Hot Spot cleaning ranges from 1-6 months, depending on history and CCTV inspection data. The WWC division strives to reduce and eliminate these hot spot areas during CIP projects or rehabilitation projects performed by City crews. Currently, the WWC division has 276 segments identified as Hot Spots.

4.2.1.3 Electroscan Inspection
To identify and quantify locations of I&I entering the sewer system, the WWC division invested in Electroscan Technology, adding the equipment to a newer CCTV inspection truck. Using Electroscan, a probe is pulled through the mainline, and electricity is measured and used to identify any defect where the pipe may leak. This enables crews to pinpoint CCTV inspection of the pipe section before scheduling repair work to correct the deficiency. Electroscan has also proved valuable as a QA/QC tool for accepting Cured-In Place-Pipe rehabilitation projects. The city performed pre-post Electroscan inspections on sewer mains rehabilitated with CIPP technology. This pilot study proved the effectiveness of the Electroscan Technology in locating defects CCTV inspection didn’t identify.

4.2.1.4 CCTV Inspection Program
The WWC Division operates three CCTV vans to inspect the wastewater collection system. CCTV operators utilize NASSCO’s PACP coding format when inspecting sewer mains and laterals. All observations are coded and captured in the Granite Net Software system and are archived in a database for access. CCTV inspection crews also perform continual condition assessment inspections on existing infrastructure. For example, CCTV crews inspect mainline segments and lower laterals, looking for deficiencies to minimize problems within the collection system. In addition, sewer inspections identify unwanted connections and sources of I&I into the wastewater system. Finally, CCTV crews inspect new subdivisions or commercial projects before being accepted into the city and the time of warranty acceptance. These inspections are crucial to receiving infrastructure installed to City design and construction standards. Table 4-3 includes a sample CCTV report from GraniteNet inspection software. .
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Table 4-3 CCTV Inspection Report
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4.2.1.5 Root Control Program
The WWC Division has an effective chemical root control program, using Vaporooter products to limit or eliminate root growth in the City-owned portion of the lower lateral. In addition, the WWC division has two qualified applicators licenses (QAL) that allow the division to chemically treat laterals for a more effective root control program rather than contracting out for this service.

This program has dramatically reduced the division's exposure to back injuries resulting from loading and unloading a gas-powered eel from the truck each time. It also lessens the element of crush injuries and trip and fall hazards from eel rods across the ground. In addition, chemical root control has successfully reduced the maintenance time per lateral, which is evident in the reduction of lower lateral backups and overflows.

4.2.1.6 Lift Station Inspection and Maintenance
The city currently has 17 neighborhood lift stations throughout its service area. All 17 stations are equipped with a duplex or triplex pumping system, with the lead/lag pump cycled based on pumping hours. Power outages happen very infrequently. However, all new lift stations and four of the currently active seventeen lift stations are equipped with a 4-hour emergency overflow storage basin. WWC crews inspect the stations monthly, cycle pumps through a pull-down sequence, test floats for operation, and record the condition and any deficiencies at the station. In addition, all Lift Stations are equipped with a SCADA system, which the WWTP operators monitor 24 hours per day. Besides inspections, City crews perform wet-well cleaning and de-ragging of pumps every six months to eliminate pump failures and potential odor complaints.

4.2.2 Corrective Maintenance Program
WWC construction crews perform all repair work to the existing infrastructure. Work orders and projects are developed from information found during maintenance activities, inspections based on calls for service and condition assessment inspection findings. The Corrective Maintenance programs are defined below.

4.2.3 Infrastructure Repair
The WWC Division performs routine, emergency, and complex repairs, and replacements to its existing infrastructure. This work includes sewer main installation and repair, sewer manhole installation, and lateral repair and replacements. As a result, city crews have undertaken large projects, installing new mainline segments that have eliminated hot spots, replaced aging infrastructure, and upsized mains to provide additional system capacity. In addition, the WWC Construction crew has performed contractor caliber work at the City’s Regional Wastewater Treatment Plant at significant cost savings for the city. 38 SEWER SYSTEM MANAGEMENT PLAN | Updated 20 FEB 22

4.2.3.1 Infill Projects
Depending on their schedule and workload, the WWC division construction crew holds the first choice for any proposed connection to existing infrastructure. If city crews are busy, contractors will be allowed to perform the work under the direction of a city inspector. However, if city crews complete the work, the contractor will schedule the work through the WWC Supervisor. City crews will complete the work on a time and material basis for the contractor.

4.2.3.2 CIPP Lateral Lining
The vast majority of the city’s SSOs have occurred in the lower lateral, caused by breaks in the VCP and root intrusion. As a result, the city invested in the trenchless technology Cured in Place Pipe (CIPP), purchasing an LMK lateral lining trailer. Lateral lining through an existing cleanout makes it possible to repair and reinstate the pipe integrity without disturbing landscape, sidewalks, roadways and with minimal disruption of service to the resident. CIPP essentially creates a pipe within a pipe and eliminates further root intrusion and sewer overflows. During condition assessment, lower laterals are CCTV inspected, and work orders are created for those identified as viable for CIPP lining. These work orders are then prioritized based on history and the number of calls for service.

4.2.3.3 Cleanout Installation Program
The WWC Division invests many resources in preventing backups that potentially become SSOs.

Since the City owns the lower portion of the lateral, access to the lateral through a cleanout is imperative in assessing its condition. The WWC division has identified the homes and businesses throughout the city with no cleanouts and created projects to install one at every service location.

One installed, the lower lateral is inspected and if necessary, additional work orders for maintenance or repair are created. Currently, the city installs over 100 cleanouts per year on this project.

4.3 Rehabilitation and Replacement
The City began its condition assessment of the collection system in 2006. At that time, the collection system was divided into 24 groups based on the age of the sewer main installation. The first group of pipes and manholes were inspected and included in the Rehabilitation and Replacement plan developed shortly after. To date, City crews have completed inspections in 14 of those 24 groups, which has led to the development of numerous CIPP and replacement projects.

Over the past fifteen years, experience has shown that identifying and prioritizing areas and sewer segments for assessment and rehabilitation is complex. It requires the availability of tremendous amounts of data, expertise in applying PACP coding, and professional judgment. During this time, the WWC Division has significantly advanced its knowledge of the collection system and its sewer assessment and rehabilitation approach. The City has recognized that CCTV inspection is the best method for identifying and prioritizing problematic areas. As such, the City continuously inspects pipelines and utilizes NASSCO’s PACP coding standard to develop a list of assets that need rehabilitation. When defects are identified, the City evaluates the risk of failure and assigns a priority ranking to each asset.
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Prioritizing those assets relies on several factors, including:
 Severity and extent of the defects (PACP Score).
 Maintenance records and SSO occurrences
 Hydraulic capacity needs and projection.
 The estimated remaining useful life of the infrastructure

This detail-oriented condition assessment approach enables the division to plan and design CIP projects to rehabilitate sewer infrastructure in a planned and organized manner. The supervisor will review the maintenance history of the main, any SSO history and determine if the segment should be rehabilitated or continue established preventative maintenance. The main will be added an asset group already created in Maximo CMMS if conditions warrant rehabilitation. Based on current condition, history of calls, and field crew observations, the assets are then prioritized for rehabilitation.

Once the asset group is established, the WWC Superintendent will meet with EU Engineering to review the data and create a CIP project for the upcoming fiscal year, based on priorities and estimated cost. This process ensures the projects will be completed timely, reducing the potential occurrence of an SSO.

In addition to condition assessment, the WWC division schedules with Public Works to inspect wastewater infrastructure ahead of residential and arterial street paving projects. This process enables the WWC division to perform necessary system improvements before completing the overlay project. The City maintains a 5-year list of planned R&R CIP projects

4.4 Training and Certification
One challenge when defining a training program is an influx of new employees. Entry-level employees with no training are a potential safety liability in the wastewater field. Training for new hires is predominantly on-the-job training, with classroom and online training finishing the remaining required training. As soon as available, new employees are scheduled for Confined Space Entry, Traffic Control &Flagging, and Excavation and Trench Shoring training, the division’s most significant safety liabilities.

4.4.1 New Hires
On their first day, a new employee will be issued a task booklet, which defines the necessary skills and training for their position. The new hire and Supervisor will go through the book, discuss how the employee will receive training, and receive sign-off on the tasks. The booklet covers all areas involving the wastewater collection system and is an aid in developing qualified, knowledgeable, and capable employees. When the employee becomes proficient in a task, the SR Utility Maintenance Worker or the crew leader signs and dates the book, verifying they have observed the employee satisfactorily complete the task. The training defined in the task booklet is provided through various methods, mainly on-the-job training, and begins the first day on the job. Finally, at the end of the probationary period, new hires are put through a series of activities to demonstrate their proficiency in all skills learned.

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4.4.2 Training and Tracking
Safety training constitutes a significant portion of the training received each year and tracking individual completion of training can be insurmountable. The WWC Division utilizes a computer- based software program, Safety Plus Web (SPW), to monitor and track each employee’s level of completion. Supervisors can query individual employee training records, or the entire division, to see which courses need completion. In addition, SPW provides Competency-Based Training (CBT), requiring the employee to take and pass a test at the end of the presentation, demonstrating their understanding of the training material. In addition, Standard Operating Procedures (SOPs) have been developed for all equipment and procedures within the division to train new employees and provide a refresher for veteran employees. These SOPs are reviewed annually during a safety meeting and revised should there be a process change. Therefore, SOP development and training is an ongoing process.

The WWC division holds weekly safety meetings where supervisors or subject matter experts present safety topics specific to the wastewater collection field. These meetings are interactive with the crews and presenters and are great learning opportunities. In addition, the training course is added to SPW, so employees can fulfill the training online if they are absent. Finally, as new training requirements are developed, they are implemented into SPW to ensure all employees receive the required training throughout the year. Table 4-4 lists the required training specific for the WWC division.

Table 4-4 Wastewater Collection Required Training
Training Title Frequency Delivery
Asbestos Cement Pipe Training Initial and Refresher Initial- 1X Refresher-Annual Outside Trainer
Back Safety Annual CBT or Tailgate
Backhoe Operator Certification Refresher-3 Yrs. CBT, Classroom, Hands-On
Bloodborne Pathogens Training Annual CBT, Classroom
Confined Space Entry-Permit Required Annual
Outside Trainer
CBT, Classroom,
Hands-On
Crystalline Silica Standard Annual CBT, Classroom
Defensive Driving Annual CBT, Classroom
Dry Creek Emergency Action Plan Annual CBT, Classroom
Excavation, Trenching and Shoring Initial
Refresher- Annual
Outside Trainer-
Initial, CBT,
Classroom
Fall Protection Plan Initial and Refresher Initial-1X
Refresher-3 Yrs. CBT, Classroom
Fire Extinguisher Training Initial -1X
Refresher- Annual CBT, Classroom
First Aid, AED and CPR Training Initial
Renewal -Annual
Outside Trainer,
Classroom
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Gas Detector Training Annual Outside Trainer,
CBT, Classroom
Hazard Communication Initial
Annual Refresher CBT, Classroom
Hearing Conservation Annual CBT, Classroom
Heat Illness Prevention Annual CBT, Classroom
Injury and Illness Prevention Plan Annual CBT, Classroom Lock Out Tag Out Initial CBT, Classroom
Personal Protective Equipment Initial CBT, Classroom
Respiratory Protection Plan Annual CBT, Classroom
Sanitary Sewer Overflow Emergency Response (SSOERP) Annual CBT, Classroom Sewer System Management Plan Annual CBT, Classroom
Traffic Control and Flagging 1X
Refresher- 3 Yrs. Outside Trainer
Underground Utility Locating Annual CBT, Classroom,
Outside Trainer
Violence in the Workplace Annual CBT, Classroom

4.4.3 Certification
The CWEA Technical Certification Program provides certification in various wastewater disciplines to promote the knowledge and skills of wastewater professionals. The City requires employees to take and pass the Collection System Operator Grade I test to be eligible for promotion to the Journey Level. The test for the required CWEA certification ensures that employees who hold this certification possess the knowledge, skills, and abilities to perform the collection system operator duties skillfully. In addition, to renew the certificate, the employee must complete 12 hours of continuing education training every two years.

Information on CWEA certification can be found at http://www.cwea.org/

4.5 Equipment and Critical Spare Parts Inventory
The WWC division owns an assortment of maintenance equipment and vehicles equipped both for routine maintenance and emergency response. This equipment is maintained by the Vehicle Maintenance Division of Central Services. Table 4-5 lists the maintenance equipment the WWC division currently owns.

Table 4-5 WWC Equipment List
Qty Equipment Purpose
3 Mainline and Lateral CCTV Inspection Vans Inspection
3 Combination Hydro-Jetters PM, Emergency Response
1 Chain Flail Cutter 8”-20” diameter cleaning PM, Emergency Response 1 LMK Lateral Lining Trailer Repair
2 3 Axle Dump Truck Emergency Response, Repair
2 Caterpillar 430 Backhoe Loader Emergency Response, Repair 1 John Deere 210 Skip Loader PM, Emergency Response, Repair 42 SEWER SYSTEM MANAGEMENT PLAN | Updated 20 FEB 22

4.6 Critical Spare Parts
Wastewater Collection is a division of the Environmental Utilities Department, which encompasses Regional Wastewater Treatment Plants, Mechanical Maintenance, Water Distribution, Technical Services Engineering, and Solid Waste Division. The WWC Division operates, inspects, and maintains the lift stations within the boundaries of the City of Roseville, however, all electrical and mechanical maintenance tasks are performed by the PM Technicians from Mechanical Maintenance Division. The Materials Technician maintains the WWC Division’s inventory list and re-order levels at Dry Creek WWTP. The list of critical spare parts is in Table 4-6.

Table 4-6 WWC Critical Spare Parts
1 Caterpillar 304 Excavator Emergency Response, Repair
6 Ford F-550 Crew Truck w/ Service Body; Fully equipped Emergency Response, PM, Repair 1 6-inch Trailer mounted trash pump, cam lock fittings Emergency Response, Repair 1 4-inch Trailer mounted trash pump, cam lock fittings Emergency Response, Repair 165’ 6-inch suction hose, cam lock fittings Emergency Response, Repair 400’ 6-inch discharge hose, cam lock fittings Emergency Response, Repair 40’ 4-inch suction hose, cam lock fittings Emergency Response, Repair 3 6’-10” pass through air plug, cam lock fitting Emergency Response, Repair 3 10”-16” pass through air plug, cam lock fitting Emergency Response, Repair 3 15”-21” pas through air plug, cam lock fitting Emergency Response, Repair 2 10” pass through plug, threaded end Emergency Response, Repair 1 10’ x 9’ aluminum shore box Emergency Response, Repair 2 10’ x 4’ aluminum shore box Emergency Response, Repair 2 End Shores 24” to 42” Emergency Response, Repair
5 22”-36” Speed Shore 5’ length Emergency Response, Repair 4 28”-45” Speed Shore 7’ length Emergency Response, Repair 6 22”-36” Speed Shore 7’ length Emergency Response, Repair 6 48” x 96” Fin-form Plywood Emergency Response, Repair EU
Name PLC Model Pumps Fuses Level
Control
Comm
Connection HMI Heater/Overloads
WC06 Koyo D2-250-1 2-Installed On Site
Transducer/
Floats -
Warehouse
Fiber PA-200 Optimate
OP-620 Installed/Warehouse
WC07 Koyo D2-250 2-Installed On Site
Transducer/
Floats -
Warehouse
GE MDS SD4 Optimate
OP-620 Installed/Warehouse
WC08 Koyo D2-250-1 2-Installed On Site
Transducer/
Floats -
Warehouse
MDS 4710A Optimate
OP-620 Installed/Warehouse
WC09 Koyo D2-250-1 2-Installed On Site
Transducer/
Floats -
Warehouse
MDS 4710A Optimate
OP-620 Installed/Warehouse
WC11 Koyo D2-250-1 2-Installed On Site
Transducer/
Floats -
Warehouse
MDS 4710A Optimate
OP-620 Installed/Warehouse
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4.7 Appendix 4- Operation and Maintenance Program Documents Appendix 4 includes the following documents:

4-1 Maximo PM Scheduled Maintenance
4-2 Tech Memo O&M Program SSMP Audit- Rehabilitation and Replacement Plan

WC13 Koyo D2-250-1 2-Installed On Site
Transducer/
Floats -
Warehouse
MDS 4710A Optimate
OP-620 Installed/Warehouse
WC14 Modicon
M340 N/A On Site
Transducer/
Floats -
Warehouse
GE MDS SD4 SE Maguells
HMISTU855 N/A
WC15 Modicon
M340 N/A On Site
Transducer/
Floats -
Warehouse
GE MDS SD4 SE Maguells
HMISTU855 N/A
WC16 Koyo D2-250-1 2-Installed On Site
Transducer/
Floats -
Warehouse
MDS 4710A Optimate
OP-620 Installed/Warehouse
WC17 Koyo D2-250-1 2-Installed/
1-warehouse On Site
Transducer/
Floats -
Warehouse
MDS 4710A Optimate
OP-620 Installed/Warehouse
WC19 Koyo D2-250-1 2-Installed On Site
Transducer/
Floats -
Warehouse
MDS 4710A Optimate
OP-620 Installed/Warehouse
WC22 Koyo D2-250-1 2-Installed/
1-warehouse On Site
Transducer/
Floats -
Warehouse
MDS 4710A Optimate
OP-620 Installed/Warehouse
WC23 Modicon
M340
2-Installed/
1-warehouse On Site
Transducer/
Floats -
Warehouse
Proxim Radio to
PG. Future Fiber
PA-220r
SE Maguells
HMISTU855 Installed/Warehouse
WC24 Koyo D2-250 2 +
1-Installed On Site
Transducer/
Floats -
Warehouse
MDS 4710A Optimate
OP-620 Installed/Warehouse
WC25 Koyo D2-250 2-Installed On Site
Transducer/
Floats -
Warehouse
GE MDS SD4 Optimate
OP-620 Installed/Warehouse
WC26 Koyo D2-250 2-Installed On Site
Transducer/
Floats -
Warehouse
MDS 4710A Optimate
OP-620 Installed/Warehouse
WC28 Koyo D2-250-1 2-Installed On Site
Transducer/
Floats -
Warehouse
MDS 4710A Optimate
OP-620 Installed/Warehouse
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T H I S P A G E L E F T I N T E N T I O N A L L Y B L A N K

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S S M P E L E M E N T 5

5 D e s i g n a n d Pe r fo r ma n c e Pr o vi s i o n s

D.13.(v) Design and construction standards and specifications for the installation of new sanitary sewer systems, pump stations and other appurtenances; and for the rehabilitation and repair of existing sanitary sewer systems; and (b) Procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances and for rehabilitation and repair projects.

5.1 Sanitary Sewer Design Standards
The purpose of the City Design Standards is to provide direction in the application of improvements that are to be dedicated to the public and accepted by the City for maintenance or operation and to provide for joint development of those facilities to be used by and for the protection of the public. This includes certain private works and improvements to be installed within existing City rights-of-way and easements. Whereas these Standards intend to govern all new construction, City staff shall interpret and apply the Standards in a manner that achieves their intent while encouraging and enabling the redevelopment of infill and vacant parcels, especially within the City’s Redevelopment Project Area. These Standards shall apply to, regulate, and guide the preparation of traffic impact studies and the design and preparation of plans for construction of streets, highways, alleys, drainage, sewerage, traffic signals, site access, water supply facilities and related public improvements, and shall set guidelines for all private works which involve drainage, grading, trees, and related improvements. The City’s sewer Design Standards are located on the City’s website at
https://p1cdn4static.civiclive.com/UserFiles/Servers/Server_7964838/File/Government/Departments/Develop ment Services/Engineering/Design and Construction Standards/2020 DS Sections/DS - SECTION 9 - Jan.2020.pdf.

5.2 Sanitary Sewer Construction Standards
The purpose of the City Construction Standards is to provide minimum standards to be applied to improvements which are to be dedicated to the public and accepted by the city for maintenance or operation and certain private works, as well as improvements to be installed within existing rights- of-way and easements. This is necessary to provide for coordinated development of required facilities to be used by and for the protection of the public. These Construction Standards shall apply to, regulate, and guide construction of streets, highways, alleys, drainage, sewerage, traffic signals, site access, water supply facilities and related public improvements, and shall set guidelines for all private works which involve drainage, grading, trees and related improvements.

The City’s sewer Construction Standards are located on the City’s website at https://p1cdn4static.civiclive.com/UserFiles/Servers/Server_7964838/File/Government/Departments /Develop ment Services/Engineering/Design and Construction Standards/2020 CS Sections/CS - SECTION 91 - Jan.2020.pdf
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All improvements within the City rights-of-way shall be installed in accordance with the approved improvement plans and specifications, the City of Roseville Design Standards, the City of Roseville Construction Standards, and the State of California Department of Transportation Standard Specifications.

5.3 Sewer System Construction and Performance Testing

Section 91-12 of the City’s Sanitary Sewer Construction standards defines the criteria for testing of installed sewer improvements. Sewer mains, services, manholes and appurtenances shall be tested by the following procedures.

5.3.1 Testing Of Installed Improvements
A. Sewer Mains and Services – Public and private sewer mains and services shall be air-tested per ASTM C828 by the Contractor and the Environmental Utilities Department shall provide closed circuit TV inspection, after installation of the joint trench utility crossings and subgrade elevations have been met. Additionally, pipeline segments beneath road bases to be lime- treated shall be tested before and after the lime treatment process.

B. Air Pressure Test – Sewer mains and laterals shall be pressure tested in accordance with the National Clay Pipe Institute recommended guidelines with the following amendment:

1. The minimum test time shall be 60 seconds. The section of a sewer being tested must be pressurized to 3.5 psi, and during the test time must hold 2.5 psi or greater, or the section has failed.

2. For mains installed in an area where the water table is higher than the pipe, the test pressure shall be increased 0.5 PSI per foot of water over the pipe.

3. The test gauge shall be liquid-filled, capable of testing up to 15 PSI, and graduated to 1/10 PSI.

C. TV Inspection – TV inspection of sewer mains and services shall be performed by the Environmental Utilities Department, Wastewater Division. Costs for said inspection shall be borne by the Contractor. Preliminary inspections may be performed by outside contractors but shall not be accepted by the Environmental Utilities Department as an official record.

1. The sewer system shall be completely cleaned by an approved method prior to TV inspection. The sewer system shall be rejected if any of the following conditions exist:
a. For main lines 12 inches and smaller - standing water or sags greater than 1⁄2 inch in depth at acceptance or greater than 1 inch at warranty. b. For main lines exceeding 12 inches - standing water or sags greater than 3⁄4 of an inch in depth at acceptance and greater than 1 1⁄2 inches at warranty. c. Standing water in services.
d. Offset joints.
e. Joint separations greater than 1⁄2 inch wide.
f. Damaged pipe.

D. Inspection Criteria for Coated Ductile Iron Pipe – All ductile iron sewer will have the following additional inspection requirements:
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1. The condition of the barrel section of pipe as well as 360◦ at each joint shall be recorded to a DVD or portable drive. Once completed, and the inspection demonstrates the pipe meets the City’s construction standards, the contractor may proceed with the backfill of the trench. The Contractor shall provide the DVD and a map of the section inspected, to the Wastewater Collection Division for review prior to the City’s acceptance inspection.

2. Upon finding any deficiency in the pipe which does not meet the design and construction standards of the City of Roseville, it is strongly encouraged that the contractor makes the necessary corrections at that time. If deficiencies aren’t corrected City forces at time of acceptance CCTV will identify these deficiencies and require the contractor to dig and replace the pipe sections; there will be no exceptions.

3. The observation data on the DVD provided to the City shall include the following:
a. City wide job number.
b. Encroachment permit number.
c. Project name.
d. Location (street name)
e. Manhole numbers (based on approved plan set or city asset numbers if applicable). f. Direction of inspection (upstream or downstream).
g. Date of inspection.

4. The speed of travel shall be slow enough to inspect each pipe joint, wye connection, coating integrity, and potential sags. Camera speed should travel at a rate of no more than 30 feet per minute. The camera speed shall be steady and slow enough to record features and defects.

E. Manholes – Sewer manholes shall pass a vacuum test consisting of the following criteria and procedures:

1. The test shall be performed after assembly of the manhole and installation of the pipe entering or exiting the manhole, but prior to backfilling. The Contractor shall perform the test and supply all test equipment. The Development Services Inspector shall witness the test results.

2. Lift holes shall be filled with non-shrink grout prior to testing.

3. Pipe entering and exiting the manhole shall be plugged. The plug shall be places on the flex joint outside of the manhole base. Securely brace the plugs to prevent them from being drawn into the manhole. Unused channels shall be permanently plugged with a plastic or clay stopper.

4. A vacuum of 10 inches of mercury shall be drawn to start the test. The amount of time required for the vacuum to drop to 9 inches shall be measured. The manhole will pass the test if the amount of elapsed time is greater than 60 seconds for a 48-inch manhole, 75 seconds for a 60-inch manhole, 90 seconds for a 72-inch manhole and 120 seconds for an 84- inch manhole. A liquid-filled vacuum gauge shall be used for testing. All detectable leaks shall be repaired with non- shrink grout while the vacuum is drawn. No mortar shall be applied to the inside of the manhole until the vacuum test has passed.

5. If the manhole fails the initial test, necessary repairs shall be made with a non-shrink grout while the vacuum is still being drawn. Retesting shall proceed until elapsed times are satisfactory.
48 SEWER SYSTEM MANAGEMENT PLAN | Updated 20 FEB 22

6. After passing the vacuum test, all joints shall then be mortared, inside and out. Outside mortared joints shall be allowed to dry 24 hours or as approved by the Development Services Inspector before backfilling.

7. If damage to the manhole is evident any time during the construction, the Development Services Inspector may require repairs to be made on the manhole which will require a new vacuum test prior to acceptance.

8. Topside Improvements – When all water, recycled water and sewer infrastructures have passed air, vacuum, pressure, and continuity test as well as CCTV inspection the Development Services Inspector will email a notification to internal departments indicating that the project is ready for road bases and top side improvements only. This does not constitute approval for use of the infrastructure.

9. Tying Into the City System – A tie-in procedure shall be submitted and approved by the Environmental Utilities Department prior to the proposed work. The contractor shall allow for up to 7 days for review of the procedures by the Environmental Utilities Department.

The sewer system shall be tied into the City system within 10 working days upon completing and passing all the testing procedures. Tie-ins shall be conducted as specified in Section 91- 2 of the Construction Standards.

5.3.2 Punchlist Process
After the sewer manholes have been raised and finished to grade, the sewer system shall have a final ball and flush in the presence of the Development Services Inspector. The system shall then have a final TV inspection to ensure the entire sewer system is intact for warranty. Final ball and flush can be done by city forces on a time and material basis at the request of the contractor.

When all improvements are complete, the contractor shall provide a written request for a punch list inspection of the improvements. With the assistance and presence of the Contractor, the wastewater facilities punch list shall be generated by the Development Services Inspector and Wastewater Collection Division.

5.3.3 Repairing Installed Improvements
Sewer mains, services, manholes and appurtenances shall be repaired per these Construction Standards and by the following procedures.

A. Repairing Vitrified Clay Pipe

1. Damaged pipe shall be exposed and replaced in-kind by “bridging” the new pipe into place. Coupling devices shall not be used.

2. Sagging or misaligned pipe shall be exposed and corrected in place if possible. If the pipe is defective, then a new pipe shall be bridged in place.

3. After the correction has been completed, the excavation shall be backfilled and compacted to grade as specified. The repairs shall then be retested per section 91-12 of these Construction Standards.

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T H I S P A G E L E F T I N T E NT I O N A L L Y B L A N K

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S S M P E L E M E N T 6
6 O v e r f l o w E m e r g e n c y R e s p o n s e
D.13. (viii) The enrollee shall develop and implement an overflow emergency response plan that identifies measures to protect public health and the environment. The plan must include (a) proper notification procedures so primary responders and regulatory agencies are informed in a timely manner, (b) a program that ensures an appropriate response to all overflows, (c)procedures to ensure prompt notification to regulatory agencies or other potentially affected entities of all SSOs that potentially affect waters of the State. All SSOs shall be reported in accordance with the MRP and WDR requirements, (d)procedures to ensure appropriate staff and contractor training on the ERP,(e)procedures to address emergency operations, such as traffic and crowd control,(f) a program to ensure all rea sonable steps were taken to contain and prevent discharge of sewer to waters of the United States, and to minimize and correct any adverse impact on the environment from the SSO.

6.1 Notification Procedures
The WWC division maintains an Overflow Emergency Response Plan that covers the wastewater system and Lift Station response and procedures. Table 6-1 summarizes the response procedures.

Table 6-1 SSOERP Flowchart

51 SEWER SYSTEM MANAGEMENT PLAN | Updated 20 FEB 22

The WWC division strives to operate, manage, and maintain all parts of the sanitary sewer system to prevent SSOs and mitigate the impacts quickly and efficiently should an SSO occur. The On-Call emergency vehicle contains a three-ring binder that includes the division’s SSO emergency response manual, the response plan, chain of communication, and notification procedures. In addition, the truck is equipped with the necessary tools and equipment to control and contain overflows and clear lower lateral blockages. The truck is outfitted with pneumatic plugs, rubber berms, and dry sweep, all of which are effective means of containment. Table 6-2 summarizes the division’s notification procedures.

Table 6-2 Notification Guide
If SSO And Affects Notify
Discharges 1,000
gallons or greater to
surface water or
spilled in a location
where it will
probably be
discharged to a
surface water, shall,
as soon as possible,
but no later than two
(2) hours after
becoming aware of
the discharge

Sacramento River

Enters structure,
requires cleanup
 WWC Supervisor- Shane Rodgers
Office -916-746-1894 Cell -916-223-7711
 WWC Supervisor – Kevin Ryan
Office – 916-746-1895 Cell- 916-223-7537
 WWC Superintendent – Dan Pruden
Office – 916-746-1891 Cell- 916-580-5600
The individuals above are responsible for notifying:

 OES 1-800-852-7550
Obtain control number, complete field spill report
form

Additional Numbers for Reference
 Placer County Environmental Health
1-530-745-2300 Main Line
1-530-745-2306 After Hours Supervisor
 California Department of Fish and Wildlife
916-445-0045 Option #2

 Sacramento River Water Treatment Plant
916-808-4961
916-264-5011
 City of Roseville- Risk Management
916-774-5420 or 916-774-5202
After hours- Dave Rawe 209-613-9448
If no answer, authority is for cleanup only
from Restoration Companies listed in SSOERP
52 SEWER SYSTEM MANAGEMENT PLAN | Updated 20 FEB 22

6.2 Emergency Response Procedures
City of Roseville Wastewater Collection has developed the following procedures for responding to Sanitary Sewer Overflows (SSOs). The purpose of these procedures is to ensure that all SSO responses are conducted efficiently and effectively, meeting all regulatory requirements of the general order.

6.2.1 Goals of SSOERP
The purpose of this SSOERP is to ensure that the City of Roseville Wastewater Collection personnel follow established guidelines in cleaning up and decontaminating SSO’s which have occurred within the City’s collection system service area. The goals with respect to responding to SSO’s are:

A. Respond quickly to minimize the extent of the SSO;
B. Eliminate the cause of the SSO;
C. Contain the spilled wastewater to the extent feasible.

D. Eliminate public contact with the SSO;
E. Mitigate the impact of the SSO; and
F. Meet the RWQCB Monitoring and Reporting requirements

6.2.2 Investigate and Assess Problem (WWC Personnel)
Assessment starts with the phone call from the customer. Advise customer to stop all use of water in the home or business. Obtain as much information from customer as possible. Relevant information includes:
 Description of problem
 Specific location (e.g. manhole in street, front or back of property, cleanout box)
 Time the possible SSO was noticed
 Any other observations from the caller (e.g. odor, duration of spill, currently spilling)
o If you believe an active spill is occurring, mobilize a hydro-vac prior to arriving to access the call.

The City staff person that arrives first to the scene, is considered the First Responder. Upon responding, city staff member performs a quick assessment of the overflow to determine the extent of the overflow.

The First Responder is responsible for the following:
 Requesting additional wastewater crews or other personnel as needed  Notification of Superintendent/Supervisor in the event of Category 1 or 2 SSOs
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 All field documentation including pictures of the SSO and final field spill report.
 Protection of the health and safety of the public by preventing contact with the SSO
The first responder shall:

A. Locate SSO by address, cross street and point of overflow (i.e. manhole, cleanout, pump station, broken pipe). Note time call was received, as well as time of arrival. See Appendix A for documenting start time of SSO.

B. Determine the current magnitude of the SSO

1. Flooded Structure? - See Appendix B

2. Storm water inlet or drainage way

3. Potential for public exposure

4. Related problems
i. Is overflow related to a street collapse?
ii. Is overflow related to construction work?
iii. Is overflow causing a traffic hazard such as displaced manhole cover or street flooding?

5. Provide initial estimate of overflow rate using pictures and tables (see tab 6 for spill estimation)

6. If SSO is a category 1 or 2 spill, notify WWC Supervisor or Superintendent as soon as possible, then refer to Sec. II and start containment

7. If SSO is category 3 spill, refer to Sec II, and start containment

8. Spill categories are defined below:
i. Category 1 – spill is defined as any amount of wastewater resulting from a failure or flow condition that reaches surface water or a drainage tributary to surface water.
ii. Category 2 –defined as discharges of wastewater of 1,000 gallons or greater, resulting from a failure or flow condition that do not reach surface water or a drainage channel or storm system unless the entire SSO discharged has been fully captured and disposed of properly iii. Category 3 – spill is defined as all other discharges of wastewater resulting from a failure or flow condition in the enrollee’s system. 54 SEWER SYSTEM MANAGEMENT PLAN | Updated 20 FEB 22
NOTE: Superintendent or his designee will handle all notification to regulatory agencies regarding the reportable SSO.

C. If SSO reaches surface water or drainage channel tributary to surface water, and is 50,000 gallons or greater, sample receiving water to obtain baseline data. Refer to Appendix C for sampling information.

6.2.3 Contain SSO (WWC Personnel)
The overflow must be contained. Containment becomes more difficult if the overflow reaches the storm drain system or drainage way, since the overflow can rapidly contaminate receiving waters, such as creeks, streams, rivers, and other water bodies. During dry weather, the storm drain system can be used to store the overflow, if it can be plugged downstream of the overflow point.

A. Options for containing overflow

1. Containment berm at catch basin or drain inlet

2. Rubber mats and sandbags at catch basin or drain inlet

3. Sandbags in gutter

4. Dig trench in ground

5. Dry sweep

6. Vactor
B. Overflow in building

1. If necessary, evacuate affected people

2. Advise customer to keep family members and pets out of contaminated areas, and not to track contamination throughout non-affected areas.

3. Notify Risk Management at 774-5420 or 774-5202 during business hours. After hours, of if no answer, contact Dave Rawe at 209-613-9448.

4. If adjuster or Risk Management can’t be reached, contact one of the approved restoration companies starting with:
i. Restoration Management Co. 800-400-5058
ii. Serv-Pro 916-632-2250

5. If Restoration Company arrives before the adjuster, authorize only emergency cleaning services only. Hand resident our camera and request them take pictures of affected area. Do not enter house.
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6. If property owner declines cleaning services, request they sign and date the Declination of Clean Up Services Form.

C. Overflow into storm drain/drainage ditch

1. Trace overflow in storm drainage system to downstream end point.

2. Plug all affected storm drain outfalls or block the creek and channels to contain spill.

3. Turn off storm water pump station if available

4. Hydro mains and vacuum all water from storm drain basin and system.

D. If SSO is a Category 1 spill, post warning signs around containment area and follow directions from RWQCB Staff (Region 5) or Fish and Wildlife Staff.

E. Example equipment for containing overflows.

1. Overflow onto ground or into building structure.
i. Containment berm
ii. Sand bags
iii. Plastic sheets
iv. Dry sweep
v. Vactor

2. Overflow into a storm drain/drainage way
i. Pneumatic plugs
ii. Bypass pump
iii. Vactor
iv. Sandbags

3. Overflow at lift station
i. Vactor
ii. Bypass pump
iii. Emergency generator

4. Warning signs to post around contaminated area.

5. Begin preliminary notifications – Refer to SSO notification guide

6.2.4 Traffic Control (WWC Personnel)
Traffic control may be needed immediately to protect the health and safety of the public and/or maintenance staff. Typically, immediate traffic control is needed if 56 SEWER SYSTEM MANAGEMENT PLAN | Updated 20 FEB 22
there is a street collapse or significant depression in the pavement that is related to the sewer, if the manhole cover is ajar, or if the overflow causes flooding of the street. Traffic control may be needed to prevent wastewater from being further dispersed and to protect the maintenance crew while containing the overflow and removing the blockage.

A. Provide traffic control per Cal Trans Work Area Traffic Control Handbook (WATCH)
B. If necessary, use other departments (i.e. Police/Fire, Public Works) to ensure proper traffic control.

C. Control public contact with the SSO by isolating the area with barricades, signs or traffic cones.

6.2.5 Correct Cause (WWC Personnel)
The cause of the overflow may be located a considerable distance downstream of the SSO in areas with flat terrain. During large storms, overflows can be caused by excessive I&I in the collection system. I&I can greatly increase the flow in a collection system and cause overflows from pipes that are only partially blocked.

I&I can also directly affect the hydraulic capacity of mainlines and lift stations.

Under these conditions, it may not be possible to stop the overflow, until the flows recede.

A. Locate cause of overflow

1. Sewer main
i. Check flow in manholes
ii. Blockage should be between a manhole with sluggish flow or surcharging and a manhole with very little flow or is dry.

2. Sewer service
i. Check flow in city cleanout. If cleanout is dry, and resident is still plugged, stoppage is located on private property, and is not the city’s responsibility.
ii. If no city cleanout exists, but the resident has a 4” private cleanout, run this private cleanout to clear the blockage. Once cleared, CCTV to determine the location of problem (Refer to Appendix D, Sec 6)
iii. If no city or private cleanout can be located, check mains, both upstream and downstream. If the main is running clear, notify 57 SEWER SYSTEM MANAGEMENT PLAN | Updated 20 FEB 22
the resident the problem is on their side, and explain city cleanout policy
iv. If service line is on a dead end run, regardless if the cleanout is clear, clean the mainline segment with Vactor.

3. Lift Station
i. Check alarm status inside control panel for indication of problem.
ii. If power is present, but pumps aren’t operating, switch control to hand.
iii. If pumps operate in hand, refer to Lift Station Failure Procedure (Tab 10).
iv. If no power is present, contact Roseville Electric, determine remaining level in station, and contact Collection Personnel for assistance. Refer to Lift Station Failure Procedure (Tab 10) B. Clear Blockage

1. Sewer Main
i. Clear mainline blockage using Vactor from dry manhole. ii. Determine possible cause of blockage and note on Field Spill Report Form.
iii. Refer to SOP WWC-002 For Vactor

2. Service Line
i. Clear blockage using Gas powered EEL or Model C Electric Eel.

Refer to SOPs WWC-007 and 020
ii. Call additional personnel is assistance is needed.

3. If blockage cannot be cleared
i. Increase containment and initiate bypass pumping
ii. Perform CCTV inspection to determine potential problem iii. Dig and repair sewer line at blockage location
C. Lift Station

1. If no power is present :
i. Contact Roseville Electric to verify outage and time estimation of power being restored.
ii. Determine the wet well level and remaining downtime left at the station.
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iii. If downtime exceeds the max allowable retention, contact collection system personnel, and request Vactor support. iv. If power outage is extensive, contact additional personnel for 2nd Vactor support.
v. Continue vacuuming wet well until power is restored, and lift station is running in auto.

2. If power is present, but pumps aren’t operating:
i. Attempt to operate pumps in “hand” position. If pumps do operate in “hand”, contact on call electrician, and continue to operate and monitor levels in the wet well.

3. If SSO is caused from force main failure, all power to lift station panel will be controlled using identified energy control procedures (ECP).

Wet well levels will continue to be monitored using Vactors or by- pass pumping, until repairs can be made to force main.

4. If portable generation is needed at lift station, on call electrician needs to be present for the connection. All panels have external plugs and disconnects for portable generation connection. Each lift station location has a specific pre-made cable for generator connection.

6.2.6 Final Volume Estimate (WWC Personnel)
The final overflow volume is estimated to determine if additional reporting to regulatory agencies is required and for the City of Roseville’s records when reporting to CIWQS. A minimum of five (5) pictures are required for every spill response, and locations are noted on the field spill report. Place an object in the photo for contrast. The following methods are approved for determining the gallons spilled during an overflow event.

Eyeball Estimation- Estimate the overflow rate out of a clean out by estimating the time needed to fill up a known volume, such as a five-gallon bucket. Imagine the amount of water that would spill from this bucket. This method is useful on spills that occur on hard surfaces such as concrete or asphalt Measured Volume- The volume of most small spills that have been contained can be estimated using this method. The shape, dimensions and depth of the contained wastewater are needed. This information is used to calculate area and volume of the spills.

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1. Determine the shape of the spill

2. Measure or pace off the dimensions. Measure the depth at several locations and calculate the average. Convert all dimensions to feet.

3. To calculate the area square footage, use the following:
a. Rectangle: Length (ft.) x Width (ft.)
b. Triangle: Height (ft.) x Base (ft.) x .5
c. Circle: Diameter (ft.) x Diameter (ft.) x .785
d. Multiply the area (sq. ft.) by the depth (feet), to get the volume in cubic feet. Multiply your volume by 7.48 to convert to gallons.

Not all SSO’s will conform to the shapes above. If this occurs, break the area up as much as possible into known shapes and calculate the volume in each.

Calculating large volume spills is challenging because the area and depth are difficult to measure, and chances are these spills are not fully contained. Several methods are available to determine the volume.

Flow Estimation Chart- The table below (Section 5 of the SSOERP binder) presents pictures with varying flowrates of sewage overflowing from a manhole. Estimate the overflow rate by comparing the overflowing manhole with the pictures shown below.

W
I
D
T
H
LENGTH
H
BASE
H
E
I
G
H
T

DIAMETER
Original Spill
Original spill
broken out into
three known
shapes
60 SEWER SYSTEM MANAGEMENT PLAN | Updated 20 FEB 22

Flow Rate and Duration- Overflow volume can be estimated by multiplying the overflow duration by the overflow rate. The overflow rate can be determined by pick hole or vent hole spill height (section 5, SSOERP binder), flow meter data, SCADA information and pump data from lift stations.

The overflow volume can be estimated with the following formula:

Volume (gal)= estimated flow rate (gpm) x duration of overflow (minutes)

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The charts below represent measurement point and flow rates based off height of water column measured

Estimated Flow EDU Chart- This method can be used for overflows from residential properties when enough information has been gathered through interviewing the resident.

Be clear with your questions and explanation for the interview. Only interview residents from the household contributing to the SSO. The table below is based off our design criteria of 190 gpd. and is included on the Field Spill report. It is a quick way to estimate volume from small overflows.

Figure 3- Flow Rate Exiting MH Pick Hole
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Figure 4- EDU Flow Chart

Time Period
Estimated City Flow Rate Per EDU (190 gpd) Spill

A B C D E F
Gallons
Per
Period
Hours Per
Period
A÷B =
Gallons
Per Hour
C÷60 =
Gallons
Per Minute
Minutes
Spill Was
Active
D x E=
Gallons
Spilled Per
Period
6am -Noon 75 6 12.5 .21
Noon – 6pm 55 6 9.16 .15
6pm -
Midnight 50 6 8.33 .14
Midnight -
6am 10 6 1.67 .03
Total Estimated Spill Volume

However, if a large spill occurs with multiple homes, commercial or mixed-use involved, and there isn’t sufficient information to calculate an estimate, use the City of Roseville Design Standard 9-2, Average Dry Weather Unit Flow Factors chart below. Count the units that are affecting the overflow and multiply by the flow factors on the chart below based on the land use designation

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6.2.7 Initiate Cleanup (WWC Personnel)
Disinfection of contaminated soil or drainage ways is only performed when directed by appropriate agencies such as Placer County Environmental Health and CA Dept of Fish and Wildlife
A. Flooded building or structure

1. If building or structure is flooded due to a failure in the city’s collection system, contact Risk Management or Dave Rawe after hours. Risk Management will respond and assess and notify restoration companies on contract with the city.

2. Storm Drain or Drainage Way
i. Pump out or vacuum any ponded water present
ii. Remove debris
iii. Wash concrete and contain all wash water and remove iv. Remove contaminated soil and plants
v. High pressure clean affected storm drains and vacuum all water vi. Remove all containment and finish flushing and vacuuming area

3. Street, Curb or Gutter
i. Remove debris with Vactor
ii. Wash pavement, curb and gutter area , and vacuum all water with Vactor
iii. If Vactor decant pump is used, utilize decant apparatus to alleviate possibility of secondary spill and provide fall protection at open manhole.

6.2.8 Receiving Water Sampling (Industrial Waste Section) To comply with subsection D.7(v) of the SSS WDRs, the enrollee shall develop and implement an SSO Water Quality Monitoring Program to assess impacts from SSOs to surface waters in which 50,000 gallons or greater are spilled to surface waters. The SSO Water Quality Monitoring Program, shall, at a minimum:

I. Contain protocols for water quality monitoring
II. Account for spill travel time in the surface water and scenarios where monitoring may not be possible (e.g. safety, access restrictions)
III. Require water quality analyses for ammonia and bacterial indicators to be performed by an accredited or certified laboratory.

IV. Require instruments and devices used to implement the SSO Water Quality Monitoring Program to be properly maintained and calibrated, including any records to document maintenance and calibration to ensure their continued accuracy.

V. Within 48 hours of the enrollee becoming aware of the SSO, require water quality sampling for, at a minimum, the following constituents
a. Ammonia
b. Appropriate Bacterial indicator(s) per the applicable Basin Plan water quality objective or Regional Board direction which may include total and fecal coliform, enterococcus, and e- coli.
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6.2.9 Notification Requirements (Superintendent/Supervisor) All overflows are required by law, to be promptly reported to regulatory agencies. The Legal Responsible Official (s) or their designee will make all notifications to regulatory agencies regarding reportable SSOs. All SSOs are tracked in the City of Roseville’s CMMS.

A. Prompt notification to regulatory agencies will be achieved by using the SSO Notification Guide (Tab 4)
B. All information regarding the spill will be documented on the SSO Field Report Form
C. Documentation and Data Tracking

1. All SSOs are tracked with a service request module in the City of Roseville’s CMMS. Completed service requests, work order requests and any overtime tags are turned into Superintendent/Supervisor for QA/QC. These are all resolved in the CMMS. Service requests for after-hours call will be generated the following business day.

2. Follow up PM work orders are generated to CCTV inspect affected lines and recommendations from CCTV crew are reviewed by Superintendent or Supervisor. Further recommendations regarding repair, replacement, or preventative maintenance schedule adjustment are made on the System Failure Analysis Form.

3. Field report forms are turned into Supervisor or Superintendent, who enters data into the CIWQS website. A minimum of 5 pictures is required for every SSO
D. Ensure that all appropriate documentation has been completed in the CMMS.

1. Private commercial spills, crew will provide a work order request to Supervisor documenting hours worked, equipment used and actions taken for billing purposes.

2. Private residential spills, crew will provide a work order request to Supervisor documenting hours worked, equipment used and actions taken.

6.3 Staff and Contractor Training
To train WWC Employees on the importance of the SSOERP, Supervisors created a Powerpoint Presentation as a training resource. The interactive presentation covers the written SSOERP in a classroom setting. This setting allows employees to clarify any elements within the procedure. The annual training is followed by a competency test and classroom spill simulation. In addition, WWC employees built a spill simulator in the training yard at the DCWWTP to test employees’ skills in estimating spills. If desired, supervisors can create spills from either a manhole, cleanout, or both. The water is metered and creates an accurate simulation within the confines of the WWTP.

Contractors are provided with the City’s wastewater collection system policies and procedures.

Per the contract, they are required to train all their employees on the City’s wastewater collection system policies and procedures before performing work on the City’s wastewater collection and conveyance system.
65 SEWER SYSTEM MANAGEMENT PLAN | Updated 20 FEB 22

6.4 Spill Mitigation and Containment
The WWC Division has written the attached SOP for spill mitigation and containment. The plan is described throughout the SSOERP and in the Table 6-1 flowchart. Whenever a Sanitary Sewer Overflow (SSO) occurs, the highest priority is to contain the overflow and minimize the exposure to the public or the environment. This procedure will address the specific processes available to contain an SSO. Containment of an SSO becomes more difficult once the overflow reaches storm drain systems or a waterway. The quicker the source and the extent of the overflow can be identified, contained, or controlled, reduces the SSO's impact exponentially. Following the Sewer System Management Plan (SSMP) goals, quick response and containment will protect public health and safety while minimizing the environment's negative impacts.

The assessed hazards that may exist when responding to an SSO are:
 Traffic control
 Bloodborne pathogens
 Slips, trips, and falls
 Atmospheric conditions
 Pneumatic plugs
 Sprains and back injuries
Upon arrival to the location, survey the scene to determine the potential overflow location and source. There are times when called for a sewer overflow, and the source is potable water or storm drainage. Once determined, the water source is the sewer, mobilize the necessary wastewater collection personnel and equipment needed for assistance. Determine the category of the overflow, discharge points, and whether the SSO can reach Water of the State. Immediate notification to the Office of Emergency Services is required, should the overflow reach waters of the state. If the spill cannot be eliminated by controlling water flow from a residential or commercial building, more than likely, this spill is either a plugged main, structural deficiency, or an inoperable lift station.

The area impacted by the spill and the potential work area shall be secured to divert vehicle traffic and pedestrians away from the area by using any combination of signs, cones, delineators, barricades, arrow boards, or caution tape. Multiple techniques are identified to contain the spill depending on the circumstances, spill category, and material available. In no order, the list below is possible containment options.

Containment
Situation Options for Containment
Curb and
Gutter
 Create berm with rubber berm, dry sweep, dirt, or
sandbags; Utilize natural low spots or grade deviations  Use hydro-vac to control overflow
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Lift Station
Failure
 Use hydro-vac to contain
 Backup generator
 Bypass pumping
Open Space
 Dig a trench for containment
 Sandbag berm
 Dirt berm
Creek  Plug all affected storm drain inlets
Storm Drain
System (Dry)
 Plug all affected storm drain inlets; plug outfall if necessary
 Contain using the hydro-vac
 Request additional hydro-vac support if necessary
Storm Drain
System
(Storm Event)
 Plug all affected storm drain inlets
 Emergency bypass pumping
 Turn off stormwater pump station if applicable
Building
 Evacuate residents if needed
 Pop cleanout cap off; If no city cleanout, attempt to locate  Pop private cleanout if available
 Contain outside if overflow is relieved by
locating/removing cleanout cap

Containment with Hydro-Vac
Determine a location downstream of the spill appearance point where the hydro-vac unit can be set up and capture all water, including wash down water. Ensure no storm drain inlets are between the containment point you choose and the overflow point. Continue vacuuming overflow until the blockage has been cleared. Once cleared, wash remaining spill water to the vac tube to be vacuumed up.

Containment Using Berms and Mats
Utilize dirt, rubber berm, dry sweep, or other obstructing material to block drain inlets and pond the spill to a low natural area to contain and minimize the spill's effects. If possible, divert the spill to a downstream manhole that is not affected by the blockage.

Attempt containment by covering the affected storm drain inlet with rubber mats. Secure the mat in place with sandbags, dirt, or other heavy objects to keep in place.

Containment Using Pneumatic Plugs
Plugging the affected drain inlet or multiple drain inlets with a pneumatic plug can be effective. A pneumatic plug in the storm drain outfall would prevent the overflow from reaching the waterway. However, depending on the location within the City, drain inlets will vary in size, so utilizing plugs may not be the best option.

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S S O E R P- A p p e n d i x A- S S O S t a r t T i m e P o l i c y Upon receiving call, note exact time that call received from answering service or administrative staff. This time will be used as a base for when the SSO started. Notify resident or business to stop using all water if possible.

A. Upon arrival, note if spill location point is or is not actively spilling. If not spilling from spill location point, but there is clear evidence of spill that requires a Vactor for cleanup effort, then document occurrence as a spill.

B. Initiate SSOERP to ensure that the SSO is contained, and the cause is corrected.

C. Photograph all affected areas, during the SSO, demonstrating containment and after cleanup. Use something in picture to gauge size of area features (i.e. tape measure, 5 gal bucket, etc) Email pictures to the Superintendent after completing necessary paperwork.

D. Provide detailed description of the SSO event, including exact times of arrival, SSO stop time, containment procedures, and names of collection personnel assisting you in the overflow.

E. The following questions should be asked of the resident or the individual reporting the potential SSO:

1. Did you notice water coming from the cleanout at the property line or manhole in the street? If so, what was the approximate time?

2. Were your drains running slowly at any time prior to you calling? If so, what was the approximate time?

3. If there were neighbors outside, close to the area of the SSO, did they notice water spilling? If so, what was the approximate time?

4. Be prepared to provide a brief summary of how you determined the start time, describing the steps you took while coming to your decision.

F. If the above questions do not produce an accurate account for the SSO start time, use the time the call was received by either the office personnel or the after-hours answering service, and subtract 15 minutes. Record this time as actual start time on the SSO Field Report Form.

G. If the evidence of the spill travels a farther distance than the logic of the 15 minutes, the field crew/responders shall try to recreate the spill the following day, using clean water.

H. In the event of an SSO from a sewer lift station, the start time will be determined using information gathered from the SCADA system.

I. SSO Stop time will be determined by either:

1. The arrival time of the service worker if the overflow had stopped prior to their arrival.

2. Clearing the blockage.

3. Interview of resident or witnesses
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S S O E R P A p p e n d i x B- F l o o d e d S t r u c t u r e P r oc e d u r e s In the event a failure in the City’s wastewater collection system causes a Sanitary Sewer Overflow in a resident’s home or business, instruct them to:

1. Keep people and pets away from the affected area(s), and do not track contamination throughout non-affected areas.

2. Don’t attempt to clean up the overflow. Instruct them the city has restoration companies available and will respond.

3. Turn off all central heat and air-conditioning systems and prevent flow from reaching any floor vents with towels or blankets.

4. Leave these items in the affected areas for restoration companies to cleanup.

Contact Risk Management at 774-5420 or 774-5202 during normal business hours. After hours, of if no answer, contact Dave Rawe, Risk Manager at 209-613-9448. They will assess and notify restoration companies on contract with the city to respond. If the resident refuses the offered clean-up services, ask them to sign the declination letter, refusing the service.

If the resident chooses to file a claim for damages, instruct them they must fill out a Government Claim Form.

A claim form can be obtained in the following ways:
 In person at the Roseville Civic Center, City Clerks Department and Risk Management Division, 311 Vernon St., Roseville, CA .
 By mail, by contacting the Risk Management Division at (916) 774-5202 or e- mailing the request to [email protected]
 Electronically by following this link:
http://www.roseville.ca.us/hr/risk_management/how_to_file_a_claim.asp  Completed forms must be returned by mail or in person to the City Clerk's office at the Roseville Civic Center.

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S S O E R P A p p e n d i x C- W a t e r Q u a l i t y S a m pl i n g This water quality sampling procedure describes the process and the sampling methodology to be used in the event of a sanitary sewer overflow exceeding 50,000 gallons. The water quality sampling results will enable the division to prioritize areas of concern regarding water quality impacts. Surface water samples will be collected using a grab sample technique. Employees are required to wear new sterile powder free surgical gloves when collecting all samples.

Trigger for Sampling -Water quality sampling is required within 48 hours of initial SSO notification for Category 1 SSOs in which 50,000 gallons or greater are spilled to surface waters.

Safety and Access- Water quality sampling should only be performed if it is safe to do so, and access is not restricted or unsafe. Unsafe conditions include traffic, heavy rains, slippery or steep creek banks, visibility issues, high flowing creeks and limited access due to soil conditions or poor terrain.

Where to Sample-

1. Source of SSO - Determine the entry point (source) of the SSO into the creek, and move downstream approximately 10 feet downstream.

2. Upstream Sample – Sample at a point 100 feet upstream from the source.

3. Downstream Sample – Sample at a point 100 feet downstream from the source. Determine the water velocity present in the creek or body of water during the SSO. Dropping debris in the creek, and timing how long the debris takes to travel a known distance is a good indicator of the water velocity present. Use this information to determine the next downstream sampling point. Multiply the water velocity by the spill duration to figure the furthest point downstream to sample.

Sampling Procedure-

1. Put on required PPE (safety glasses and latex gloves)

2. Collect Upstream Sample - Move approximately 100 feet upstream of the source.
a. Label the bottle accordingly and take a picture of the location you are sampling.
b. Sample away from the bank and avoid any debris or scum layer from the surface.
c. Fill the bottle against the direction of flow, replace the cap and secure the sample to avoid contamination.
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d. Use a thermometer to measure the temperature of the upstream sample location and record the results.

3. Collect Source Sample- Move approximately 10 feet downstream of the source location.
a. Label the bottle accordingly and take a picture of the location you are sampling.
b. Sample away from the bank and avoid any debris or scum layer from the surface.
c. Fill the bottle against the direction of flow, replace the cap and secure the sample to avoid contamination.
d. Use a thermometer to measure the temperature of the source sample location and record the results.

4. Collect Downstream Sample – Move approximately 100 feet downstream of the source.
a. Label this sample “Downstream 1” and take a picture of the location you are sampling.
b. Sample away from the bank and avoid any debris or scum layer from the surface.
c. Fill the bottle against the direction of flow, replace the cap and secure the sample to avoid contamination.
d. Use a thermometer to measure the temperature of the downstream sample 1, and record the results

5. Collect Downstream Final Sample - After using the velocity and distance to determine the furthest downstream sample point, move to that location. a. Label this sample “Downstream Final” and take a picture of the location you are sampling.
b. Sample away from the bank and avoid any debris or scum layer from the surface.
c. Fill the bottle against the direction of flow, replace the cap and secure the sample to avoid contamination.
d. Use a thermometer to measure the temperature of the sample, and record the results
Required Water Quality Analyses – As detailed in section C-5 of Monitoring and Reporting Program (MRP), Order WQ- 2013-0058, a Technical Report shall be submitted in CIWQS online database with 45 calendar days. All samples will be immediately transported to the nearest certified water quality laboratory for analysis (DCWWTP or PGWWTP labs). The sample analysis, at a minimum will include the following:

1. Ammonia

2. pH

3. Electrical Conductivity
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4. Bacterial indicators, such as total and fecal coliform enterococcus and e-coli, per the regional Basin Plan or as directed by SWRCB

5. Temperature
Equipment and Supplies – The following items and PPE are required for sampling:

1. Cooler with Blue Ice

2. Sterile sampling bottles

3. Powder free latex gloves

4. Safety glasses

5. Marking pen

6. Field log forms

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S S O E R P - A p p e n d i x D- S e w e r C a l l F o r S e r v i c e When dispatched to a home experiencing sewer problem, the following procedures should be adhered to provide the resident with the best possible customer service and quickly correct the problem causing the SSO.

Residential

1. Contact the homeowner or resident upon arrival. Explain the process you will use to determine the problem. Resident should have already been instructed to stop all water use, so if water is still spilling from cleanout, check the nearest upstream manhole on the mainline for a blockage.

2. If no cleanout is visible, look in CMMS for cleanout location, look for an “S” marked in the curb, or other information that might indicate a cleanout.

3. If a city cleanout is found, clear the lateral blockage using the eel and a root cutting head, do not use a hand tape. CCTV to ensure line is clear, and all blockages have been removed. Record all time and pertinent information you have found on a work order, service request, or for after-hours calls, your overtime tag.

4. If no cleanout is found, locate the closest downstream manhole, and call for Vactor assistance, and run the main.

5. If the residence does not have a city cleanout, and the above procedures did not alleviate the blockage, we will use our equipment to run a “Viable” cleanout that belongs to the resident. This “viable” cleanout should be a factory fitting 4” cleanout, either a wye or combo wye, that we can easily get our equipment into and service the line. Once the line has been cleared, we will CCTV through this same cleanout, and determine where the blockage was located.

6. If the blockage was located below the location a city cleanout should be installed, we will schedule a cleanout installation during normal business hours.

7. If the blockage is located within the customer’s service line, notify them that the problem is in their portion of the lateral, the location and severity of the problem.

Advise the resident of the City’s policy for cleanout installation, and let them know this is a one-time service, and the city will not clear future blockages from the homeowner’s cleanout.

Document all information in the CMMS under activity code- SPHCC, (Sewer Plug Homeowner City Cleared) on a service request.

Private Commercial
When dispatched to a commercial property experiencing an SSO, start containment of the spill immediately. Notify the manager to stop using water and to call a plumber. Make sure the manager understands City staff will be containing the spill until their plumber responds, and they will be billed for staff and equipment. If after 60 minutes, the plumber doesn’t show, notify Placer County Health Department. Notify your supervisor that the health department has been called and to discuss possibly clearing the main or service.

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S S O E R P A p p e n d i x E- S e w e r L i f t S t a t i o n F a i l u r e R e s p o n s e The purpose of this procedure is to define strategies necessary to prevent an SSO from a lift station, in the event of a power or component failure within a lift station. The City of Roseville operates and maintains 17 neighborhood lift stations. Each station is equipped with SCADA, monitored 24 hours per day by wastewater treatment plant personnel. Each station has the maximum allowable downtime posted inside the door of each control panel. This identifies the retention time and the storage capacity in the collection system assets, before an SSO will occur. The lowest identified manhole is also identified to assist on call personnel in determining the remaining downtime. In the event of a lift station failure, the plant operator will notify the answering service that an alarm has been activated at a station, and the on-call service worker will respond and assess the alarm.

If no power is present in the panel, the service worker will:

1. Contact Roseville Electric at 774-5620, to verify they are aware of the outage.

2. Determine the level, and remaining downtime left in the station.

3. If downtime will be more than the maximum allowable retention, the on call service worker will call collection system personnel off the standby list, to get a Vactor in route. The Vactor will decant water at an identified point in the system, which won’t affect the left station levels. If it appears that one Vactor won’t keep up with flows, the on call service worker will call in additional personnel with Vactor to maintain levels in the station.

4. If outage appears to be a lengthy process, contact supervisor. Portable generator may be needed. In this event, an electrician will be needed.

5. Once flows are maintained, contact Supervisor to make them aware of the situation.

If Power is present in station, but pumps are not operating, the service worker will:

1. Attempt to operate the pumps in “hand” mode to eliminate the possibility of an SSO

2. If the pump operates in “hand”, continue operating and monitor the levels in the wet well. Contact the On Call Electrician @916-532-0612 and continue to monitor.

3. If station will not operate in hand mode, call additional personnel in with Vactor to monitor wetwell levels. Vacuum and decant accordingly, until the problem is rectified.

4. If it appears that one Vactor won’t keep up with the amount of flow into the wet well, the service worker will call in a second Vactor to maintain the levels in the station.

5. Standby and assist on call electrician, until the station is operational.

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S S O E R P A p p e n d i x F - S S O C h a i n o f C o m m u n i c a t i o n

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T H I S P A G E L E F T I N T E NT I O N A L L Y B L A N K

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S S M P E L E M E N T 7

7 F O G Co n t r o l P r o g r a m

D.13 (vii) Each enrollee shall evaluate its service area to determine whether a FOG control program is needed. If FOG is found to be a problem, the enrollee must prepare and implement a FOG source control program to reduce the amount of FOG discharged into the sanitary sewer system. The plan shall include (a) public education outreach that promotes disposal of FOG, (b) a plan for disposal of FOG generated within the sanitary sewer system, (c) the legal authority to prohibit discharges to the system and measures to prevent SSOs and blockages from FOG, (d) requirements to install GRD, design standards, maintenance and BMP requirements, and records and reporting requirements, (e) authority to inspect grease producing facilities, enforcement authorities and sufficient staff to inspect and enforce FOG ordinance,(f) identification of sewer sections subject to FOG blockages and pm schedules for each section,(g) develop and implement source control measures for all sources of FOG for each section identified in (f) above.

This chapter describes the City of Roseville's Fats Oils and Grease program, developed as Roseville Municipal Code Section 14.14, in 2008. The ordinance's purpose is to provide the maximum beneficial use of the City's sewer services and facilities while preventing blockages of caused by discharges of FOG into the sewer, specifically from food service establishments (FSEs).

The City relies on two major components to control or eliminate the amount of FOG entering the wastewater system, 1) cleaning and inspection of the collection system on a prescribed maintenance schedule and 2) inspection, enforcement, and education for FSEs. FOG ordinance can be found at: http://qcode.us/codes/roseville/view.php?topic=14-14_14&frames=on

7.1 Public Education Outreach
WWC and Industrial Waste Division personnel developed public outreach materials and handouts that are distributed to all food service facilities managers during the facility inspection. In addition, all FSEs are required by RMC Section 14.14 to apply for a FOG Discharge Permit. The permit application includes references to RMC 14.14, which provides Frequently Asked Questions, Maintenance and Pumping Requirements, and Best Management Practices (BMPs) for the managers to follow. Finally, the City’s website below offers links for available public outreach:
https://roseville.ca.us/government/departments/environmental_utilities/at_your_service/sewer/se wer_business_customers

7.2 FOG Disposal Plan
Food Service Establishments and FOG generators are responsible for hiring private service providers to pump and haul FOG from their grease removal device at scheduled intervals. The requirement of the permittee is to keep all records, manifests, receipts and invoices for the cleaning 77 SEWER SYSTEM MANAGEMENT PLAN | Updated 20 FEB 22
and maintenance of the device, which includes final disposal location. These records shall be provided to any City of Roseville inspector or enforcement officer upon request. Although City does not endorse or recommend services provided by any one service provider, the City will provide a list of service providers that are commonly used by businesses in the area.

7.3 Legal Authority
The WWC Division of Environmental Utilities manages the FOG control program, issuance of permits and performs inspection of all FSEs within its service area. In addition, RMC Chapter 14.14 includes all legal authority necessary to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG. All FSEs are required to provide wastewater that is acceptable to the city, before discharging to the public sewer. A summary of the legal authority is included in Table 7-1.

Table 7-1 FOG Legal Authority
RMC Chapter Number RMC Chapter Title

14.14.010 (A) General Provisions- Purpose

14.14.030 FOG-Waste Discharge Permit Required

14.14.040 FOG-Discharge Limitation

14.14.050 Public Sewer Overflow; Nuisance abatement

14.14.070(F) Prohibitions

14.14.190 FOG Discharge Permit Conditions

14.14.320 Harmful Discharge

14.14.360 Violation-Penalty

7.4 GRD, Design Standards, BMPs, Recordkeeping and Reporting

7.4.1 Requirement to Install GRD
Every FSE at the time of construction, remodel or change in operation is required to install and maintain an approved and adequately sized grease removal device. In addition, at the EU Directors' discretion, may require an FSE that has caused or contributed to a grease- related blockage, install a grease removal device. Depending on the type of facility, certain FSEs may require a grease interceptor, grease trap(s), or may not require a grease removal device (GRD). If during the plan review process, an FSE enrollee does not believe that their operation needs the designated GRD, they can request a variance from the ordinance. The final determination of the variance request is at the sole discretion of the EU Director. 78 SEWER SYSTEM MANAGEMENT PLAN | Updated 20 FEB 22

7.4.2 Design Standards
The City Design Standard section 9-10. (G) indicates grease removal device sizing and installation shall conform to the current edition of the California Uniform Plumbing Code.

Grease interceptors shall be constructed following the design approved by the director and shall have a minimum of two compartments with fittings designed for grease retention. A 24” access manhole shall be installed over each interceptor chamber. The frame and cover shall be watertight and set to finish grade, making inspection, sampling, and grease removal activities available. In addition, the grease interceptor shall be installed at a location where it shall always be easily accessible for inspection, cleaning, and removal of accumulated grease. The minimum size of a grease interceptor for a new FSE is 1,000 gallons.

7.4.3 Best Management Practices
Every FSE shall implement BMPs in its operations to minimize the discharge of FOG to the grease control device and/or the public sewer. Detailed requirements for BMPs shall be specified in the FOG WDP and all FSEs are required, at a minimum, to comply with the permit BMPs as well as any additional BMPs established by the director. BMPs may include, but are not limited to, kitchen practices and employee training procedures that are essential in minimizing FOG discharge to the public sewer. Additional BMP practices are available on the City’s website.
https://roseville.ca.us/government/departments/environmental_utilities/at_your_service/se wer/sewer_business_customers

7.4.4 Records and Reporting Requirements
The permittee shall be required to keep all manifests, receipts, and invoices of all cleaning, maintenance, grease removal of/from the grease control device, disposal carrier, and disposal site location for no less than three years. In addition, the permittee shall, upon request, make the manifests, receipts, and invoices available to the director, any inspector, or an enforcement officer. These records may include an on-site logbook of grease interceptor, grease trap or grease control device cleaning and maintenance practices, a description of BMPs being implemented, including employee training, and copies of records and manifest of waste hauling interceptor contents.

7.5 Authority to Inspect
RMC section 14.14.290 grants the Director, an inspector, or an enforcement officer access to all parts of a wastewater generating and disposal facilities for purposes of inspection and sampling during all times the FSE is open and operating. No person shall interfere, resist or refuse entrance to the Director, an inspector, or enforcement officer attempting to inspect the facility. Any violation of this chapter, or the orders, rules, regulations, and permits issued under this chapter, is unlawful and shall be an infraction or misdemeanor as determined by the city attorney

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7.6 Hot Spot Identification and PM Schedule
The WWC Division’s CMMS maintains all records for maintenance, inspection, and construction work orders for the collection system. Sewer mains subject to blockages from FOG or mains that require higher cleaning frequency are added to the division’s Hot Spot List. These mainline segments tend to have more frequent backups due to sluggish flows, poor grades, and sags, which allow solids to settle and FOG to form. The hot spot list has been compiled based on historical data, field crew observations, and CCTV condition assessments. These mainlines are also identified in a GIS layer in the Roseville GeoViewer, so field crews can access them while performing maintenance in the field. The frequency of Hot Spot cleaning ranges from 1-6 months, depending on history and CCTV inspection data. The WWC division strives to reduce and eliminate these hot spot areas during CIP projects or rehabilitation projects performed by City crews. Mainline segments get added to the Hot Spot list based on conditions noted during CCTV inspection and the current frequency of cleaning. Currently, the WWC division has scheduled maintenance projects with 276 mainline segments identified as Hot Spots.

7.7 FOG Source Control Measures
One of the more significant additions to the WWC FOG program was the requirement of a FOG Waste Discharge Permit (WDP). Ordinances in the RMC require that before discharging any wastewater from an FSE into the wastewater system, the enrollee must obtain a WDP. The WWC division performs facility inspections before the FSE can discharge. The terms and condition of the WDP are as follows.
 Grease interceptors/traps are required for food handling facilities unless the Environmental Utilities Director has issued a waiver or variance (RMC 14.14.130).  An FSE with a waiver or variance that has caused or contributed to a grease-related Sanitary Sewer Overflow (SSO) will be required to install a grease removal device. In the event it is not practical or feasible to install a grease removal device, the FSE will be subjected to an Annual Grease Mitigation Fee
 Grease removal devices shall be designed, constructed, and installed following California Plumbing Code Title 24, Part 5 and the City of Roseville Design and Construction Standards.
 Grease removal devices shall be maintained by pumping the entire contents when grease and sludge have exceeded 25% of the capacity of the interceptor, including removal of entire contents each time the interceptor is pumped. The interceptor shall be pumped out at a minimum of 6-month intervals or more frequently, depending on grease load from FSE.

The grease hauler shall be licensed with the California Department of Food and Agriculture.
 The permittee shall retain pumping and maintenance records for a minimum of 3 years.

These records shall be submitted quarterly to the City of Roseville and shall be readily available to City personnel inspecting the facility. At a minimum, the following information is required for the reporting records:
o Date of Service
o Volume removed
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o Grease Hauler Permit number
o FOG disposal destination records
Repeated failure to submit reports on time could result in revocation of the FOG discharge permit.
 The permittee shall implement Best Management Practices (BMPs) in its operation to minimize the discharge of FOG to the sewer system under RMC 14.14.060  The permittee shall notify the City of Roseville Wastewater Collection Division at 916-746- 1890 of any of the following:
o Sale, lease, or transfer of the operation for which the permit was issued. o Change of facility name
o Changes to grease removal device or remodels, additions, or alterations to FSE greater than $20,000
o Any SSO or blockage that would contribute to an SSO

7.7.1 FOG Characterization Data Form
The WWC Division identified all the commercial and industrial FOG dischargers within their jurisdictional boundaries during the SSMP preparedness review/audit and listed them in the data collection form. The breakdown of FSEs is summarized in Table 7-1.

Table 7-1 FOG Characterization Data
Group Description Total
Bakeries Bakery – Bread/Other 17
Catering Catering 1
Grocery Grocery 21
Hotels Hotels 8
Meat Market Meat Market 1
Restaurants Eating – Fast Food 136
Eating – Sit Down Dining 122
Restaurants Total 258
Elder Care Facilities 12
Schools 27
Hospitals 3
Churches 2
Bars 13
Café 33
Deli 38
Ice Cream 15
Juice Bars 7
Movie Theaters 3
Grand Total 465
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T H I S P A G E L E F T I N T E NT I O N A L L Y B L A N K

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S S M P E L E M E N T 8
8 S y s t e m E v a l ua t i o n a n d C a p a c i t y A s s u r a n c e P l a n

D.13 (viii). The enrollee shall prepare and implement a capital improvement plan (CIP) that provides hydraulic capacity of key sanitary sewer system elements for dry weather peak flows, as well as the appropriate design for storm or wet weather events. The plan must include (a) evaluation of those portions of the sewer system that are experiencing or contributing to SSO discharge caused by hydraulic deficiency, (b) establish appropriate design criteria to undertake the evaluation, (c) The steps needed to establish a short‐ and long‐term CIP to address identified hydraulic deficiencies, including prioritization, alternatives analysis, and schedules. The CIP may include increases in pipe size, inflow, and infiltration (I/I) reduction programs, increases and redundancy in pumping capacity, and storage facilities. The CIP shall include an implementation schedule and funding source, (d) The Enrollee shall develop a schedule of completion dates for all portions of the capital improvement program developed in (a) ‐ (c) above. This schedule shall be reviewed and updated consistent with the SSMP review and update requirements as described in Section D. 14.

8.1 Capacity Evaluation Process
Two hydraulic models were developed and used by the WWC Division (Roseville Model Project and South Placer Wastewater Authority (SPWA) Wastewater Systems Evaluation Project) to identify peak flows in each collection system component (pipe and pump station). In 2007, a hydraulic model of the City’s sewer collection system was developed using the H2OMap Sewer modeling platform (2007 Model Development Project), parallel with a trunk sewer model for the combined Roseville, SPMUD, and Placer County systems. However, the City’s sewer model was updated in 2017 to reflect existing and future demands within the City and upgrade the modeling platform to the fully dynamic InfoWorks ICM software. In addition, for the current Systems Evaluation Update, the City’s model was updated in December 2020 to reflect existing, and future projected flows from Placer County and SPMUD. The report is located at:
https://p1cdn4static.civiclive.com/UserFiles/Servers/Server_7964838/File/Government/Department s/Environmental Utilities/SPWA/Systems Evaluation Report Dec2020 Final_web.pdf While EU Engineering staff will periodically run the hydraulic model for development, the Principal Engineer and Process Engineer will review and update the system evaluation and capacity assurance plan every ten years, looking for deficiencies and opportunities for improvement.

8.2 Design Criteria
The WWC Division established 10-year 24-hour peak wet weather storm design criteria for the evaluation of existing collection system components and sizing of new collection system in the Roseville Model Project and the SPWA Wastewater Systems Evaluation Project. This included the development of wastewater flow generation factors based on water use records and flow monitoring data in the City of Roseville.
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8.3 Capacity Enhancement Measures
The SPWA Wastewater Systems Evaluation included the identification of short and long-term Capital Improvement Projects (CIP) to meet current and future build-out flow projections for trunk sewers larger than 15 inches. Several deficiencies were identified in non-regional facilities which resulted in model-predicted overflows for one or more of the scenarios. Within the regional system, seven areas have been identified that either have deficiencies or could be impacted when upstream deficiencies are relieved.

Proposed improvement projects have been developed, and verified using the hydraulic model, to alleviate surcharging. The projects are summarized in Table 8-1. Each proposed project was reviewed on aerial mapping to identify potential design and constructability issues. These improvement projects were developed to sequentially decrease surcharging in downstream sewers.

Table 8-1 Proposed Capacity Improvement Projects
Project Location Existing Sizes Improved Sizes Description Estimated
Capital
Improvement
Cost
1 PS 26 .043 mgd firm
capacity 1.6 mgd PWWF at Buildout
Increased capacity of
PS26 and sewers on
Sierra College Blvd.
directly downstream
of PS26 to relieve Old
Auburn Trunk Sewer
$1,606,000
Sierra College
Blvd (Area G)
500 ft of 8-inch
1,900 ft of 10-inch
500 ft of 10-inch (upsize from 8-
inch)
900 ft of 12-inch (upsize from 10-
inch)
1,000ft of 15-inch (upsize from 10-
inch)
2 Eureka Rd
and E. Rsvl.

Pkwy
800 ft of 8-inch
1,400 ft of 10-inch
2,200 ft of 15-inch (upsize from 8 or
10-inch)
1,200 ft of new 15-inch
Redirect flows from
PS 26 and Sierra
College Blvd. down
Eureka Rd to relieve
Area E
$1,831,000
3 PS 25
(pumps)

2.02 mgd firm
capacity 2.6 mgd PWWF at Buildout
Increased Firm
capacity of PS 25 to
meet Buildout PWWF
New weir structure or
adjustments to
existing structure at
PS25
$758,000
PS 25
diversion
structure
N/A New diversion structure and
related piping
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8.4 Capital Improvement Plan Schedule
The WWC Division Condition Assessment CIP divided the collection system manholes and pipes into 24 groups. The first group of pipes and manholes was inspected starting in 2006 and was included in the Rehabilitation and Replacement plan developed shortly after. The city continuously inspects pipelines using NASSCO’s PACP coding standard to develop a list of assets that need rehabilitation. When defects are identified, the city evaluates the risk of failure and assigns a priority ranking to each asset. Prioritizing those assets relies on several factors, including:
 Severity and extent of the defects (PACP Score).
 Maintenance records and SSO occurrences
 Hydraulic capacity needs and projection.
 The estimated remaining useful life of the infrastructure The goal of the CIP is to develop annual project bundles of approximately $1.5 million. Using the priority rank of the pipe segment, the CIP prioritization includes one additional factor, street repairs. To minimize disruption to newly paved streets, those streets that the City anticipates repairing in the upcoming fiscal year are highest priority.

Condition assessments will be continually performed, and the CIP will be adjusted after each evaluation as follows:
 Emergency repairs will be done immediately and not be included in the CIP.  Priority will be given to those assets which lie in the street to be paved such that the repair is done before street repaving
 Pipe segments will continue to be rated on the 1 to 5 scale, with 5 being the highest priority and 1s being the lowest. So, a 5 from the previous year's assessment would be prioritized over a 4 from the current assessment.

8.5 Appendix 8 – System Evaluation and Capacity Assurance Documents
Appendix 8 includes the following documents:
8-1 SPWA Regional Wastewater Systems Evaluation Report

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T H I S P A G E L E F T I N T E NT I O N A L L Y B L A N K

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S S M P E L E M E N T 9

9 M o n i t o r i n g , M e a s u r e m e n t a n d P r o g r a m M o d i f i c a t i o n

D.13. (ix) The Enrollee shall (a) Maintain relevant information that can be used to establish and prioritize appropriate SSMP activities, (b) Monitor the implementation and, where appropriate, measure the effectiveness of each element of the SSMP, (c) Assess the success of the preventative maintenance program, (d) Update program elements, as appropriate, based on monitoring or performance evaluations, (e) Identify and illustrate SSO trends, including frequency, location, and volume.

9.1 Metrics to Prioritize SSMP Activities
The WWC Division has developed Key Performance Indicators to assess their progress in maintenance, operations, and sanitary sewer collection system management. The entire KPI worksheet is attached as Appendix 9-1. The metrics were developed to identify successes and challenges in reducing SSO frequency and impacts, improving collection system reliability, and providing capacity in the system to convey peak flows. Establishing specific KPIs for each element allows the WWC Management team to determine the degree of success of each component.

Measurable performance indicators, e.g., number of SSO occurrences, length of lines cleaned, spill response times, number of capital projects completed, etc., are used. Additionally, the KPI benchmarking metrics worksheet includes the following categories of metric information:
 System Information
 Financial Information
 Sewer Maintenance
 Performance Measures

The City tracks detailed information about SSOs. While the number of SSOs has fluctuated up and down over the past four years, the average volume per SSO has decreased. This metric demonstrates the City’s proactive efforts to contain and control SSOs and mitigate them efficiently.

In addition, the City consistently shows a significantly lower SSO rate per 100 miles of pipe versus the State and Regional averages. These measurements indicate a successful sewer management program, employee training, emergency response, and a dedication to mitigating the effects of SSOs. Table 9-1 summarizes a few datapoints of the City's SSO data and benchmarking. Table 9-2 is a 10-year comparison of SSO rates for the City of Roseville, State of California and Region 5.

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Table 9-1 Historical Summary of Sanitary Sewer Overflows *Net Volume = Volume Spilled minus Volume Recovered
** Through 20 FEB 22
Table 9-2, 10 Year SSO Comparison

0 10
20 30
40 50
60 70
80 90
100
2011/2012 2012/2013 2013/20104 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 Comparison of SSOs/ 100 Miles
10 Year Span
Roseville SSO/100 Miles State SSOs/100 Miles Region 5 SSOs/100 Miles Year
Roseville
Total
SSOs
Roseville
SSOs
Rate/100
Miles
State
SSOs
Rate/100
Miles
Region
5 SSOs
Rate/100
Miles
Roseville
Total Spill
Volume,
Gallons
Roseville Net
Volume *
Spill/1000
Capita
State Net
Volume*
Spill/1000
Capita
Region 5
Net
Volume*
Spill/1000
Capita
2011/12 35 11.25 21.46 20.87 948 .03 1.89 4.53
2012/13 42 12.65 24.44 23.71 1105 .05 13.17 16.14
2013/14 47 13.34 53.55 90.77 1136 .37 12.26 12.46
2014/15 42 13.34 28.5 39.42 1205 .60 10.55 18.5
2015/16 39 12.62 23.49 34.8 2525 .28 2.61 25.54
2016/17 23 7.87 17.24 15.83 1081 .65 6.39 .43
2017/18 25 7.52 15.64 15.5 1531 1.11 3.57 1.73
2018/19 31 9.23 23.07 37.05 869 .05 3.67 1.88
2019/20 33 9.55 25.7 42.52 580 .4 2.88 .75
2020/21 50 16.07 13.39 18.7 825 1.97 .64 .64
2021/22** 17 5.13 38.06 67.93 1570 .49 .55 .25
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9.2 Monitor and Measure Element Effectiveness
The WWC Division implements all elements of this SSMP and has been effective in minimizing SSOs and controlling the volume of those SSOs when they occur. The WWC Division evaluates the performance of its wastewater collection system at least annually using the developed KPIs. The City will then initiate changes to this SSMP and the related programs based on the results of the KPI evaluation. In addition, the Review of the SSMP and its elements is an assigned annual training for all WWC employees. A summary of the tracked KPIs and the relation to the SSMP elements are in Table 9-3.

Table 9-3 KPI Summarization
SSMP Element Purpose Performance Indicator
Goals Sets Priorities for Division Goals are listed in Chapter 1 of SSMP Organization Documentation of Chain of
Command
Continually update Chain of Command Org. chart
as changes occur
Legal Authority Ensures Ordinances Are Upheld
Protecting Integrity of the System Roseville Municipal Code Operations and
Maintenance
Reduce & Eliminate SSOs through
PM, CM and Emergency Response
 Manhole inspections performed
 Miles of sewer mains flushed per year
 Average cost of hydro cleaning
 Miles of sewer main and laterals CCTV per year
 Sewer cleanouts installed
 Sewer laterals rehabilitated
 Total miles rehabbed or replaced- mains and
laterals
Design and
Construction
Standards
Ensures Infrastructure Is Designed,
Installed and Tested Properly
 %Of new sewer main inspected vs. accepted
 % of new lateral inspected vs. accepted
Overflow Emergency
Response
Provide Swift Response, Minimize
Effects of an SSO, And to Meet
Regulatory Requirements
 Average response time to SSO
 Average SSO duration mains and laterals
Fats, Oils and Grease
Ensure Illicit Discharges of FOG
Aren’t Entering the Wastewater
System, Reduces FOG Blockages And
Overflows
 Public outreach events per year
 Gallons of FOG curbside pickup
 % of FSEs with grease removal device
 FSE FOG inspections per year
 Number of SSOs & volume spilled from hot
spots
System Evaluation &
Capacity Assurance
Evaluate and Ensure System Capacity
is Sufficient.

Hydraulic Model developed and run for new
development and special projects,
Monitoring,
Measurement &
Program Modifications
Evaluate The Effectiveness of The
SSMP and the Maintenance Activities
Necessary to be Compliant
 Total SSOs and volume spilled (mains and
laterals)
 % Of total volume recovered
 Total number of wet-weather SSOs
 Repeat SSOs within two years
 SSOs per 100 miles of pipe/year
 Number of Category 1 SSOs
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9.3 SSMP Performance Monitoring and Update Process
The field crews and supervisors regularly communicate regarding issues found in the field.

Management uses this information to evaluate the success of the preventative maintenance program and the frequency it is performed. This strategy ensures field crews have buy-in. They continually check their effectiveness and identify potential areas for improvement in their performance. Their suggestions are essential for the City’s success and meeting the SSMP goals.

9.4 SSO Trends
The KPI Benchmarking worksheet includes sixty-three data points to track preventative maintenance activities, enabling management staff to develop SSO trends. Based on these trends, Supervisors will adjust the preventative maintenance programs to address trends that aren’t in alignment with the SSMP goals. The KPI worksheet is populated using data from completed work orders stored in the City’s CMMS, Maximo. Assigned personnel complete data entry on a semi- annual basis minimum to keep the KPI sheet updated. Table 9-4 summarizes a few points of SSO benchmarking data for the last five years.

Table 9-4 SSO Statistics 2016-2021
Lower Lateral 155
Contractor Caused 1
CS Maintenance Caused Spill/Damage 2
Debris from Construction 3
Debris from Lower Lateral 2
Debris-Rags 10
Debris-Wipes/Non-Dispersables 12
Grease Deposition (FOG) 1
Non-Dispersables 2
Pipe Structural Problem/Failure 18
Pipe Structural Problem/Failure - Installation 3
Root Intrusion 101
Main 6
Damage by Others 1
Debris from Construction 1
Debris-Rags 1
Grease Deposition (FOG) 1
Pipe Structural Problem/Failure 2
Other Sewer System Structure 1
Other (Vactor Rear Door Seal Failure) 1
Grand Total 162
 % of SSOs caused by rags, roots, debris and
FOG
 # of Lift station failures
Program Audits Measures SSMP Effectiveness and
Necessary Changes
Audits are performed on schedule, by an
outside independent Engineering Firm
Communication Plan
Communication With the Public and
Satellite Agencies on SSMP
Performance
Regional partner meetings, City Website.
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9.5 Appendix 9- Monitoring, Measurement & Modification
Appendix 9 includes the following documents:
9-1 KPI Benchmarking Metrics Sheet
9-2 SSO Historical Summary

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T H I S P A G E L E F T I N T E NT I O N A L L Y B L A N K

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S S M P E L E M E N T 1 0

10 P r o g r a m A ud i t a n d A n n u a l R e p o r t

D.13. (x) As part of the SSMP, the Enrollee shall conduct periodic internal audits, appropriate to the size of the system and the number of SSOs. At a minimum, these audits must occur every two years and a report must be prepared and kept on file. This audit shall focus on evaluating the effectiveness of the SSMP and the Enrollee’s compliance with the SSMP requirements identified in this subsection (D.13.), including identification of any deficiencies in the SSMP and steps to correct them.

10.1 Audit Process Summary
The City audits and updates its SSMP on a biennial basis. Updates may occur more frequently if the Superintendent discovers modifications or regulations changes between audits. The purpose of the audit is to evaluate the effectiveness of the SSMP, primarily through evaluating system metrics and performance measures. In addition, the audit evaluates the City’s compliance with the SSMP requirements, particularly the amended MRP requirements that were formalized in September 2013.

The City has invested in the resources of a local engineering firm to perform the biennial audit for the last three audit cycles. WaterWorks Engineers administers the audit much like an RWQCB audit would be. The process starts with gathering information utilizing the Water Boards Pre- Inspection Questionnaire. This Audit Process has proven successful for the City, as significant changes have been made based on audit findings. The City will continue with this process for future audits.

10.2 SSMP Program Modifications
The WWC Division will monitor and review sewer performance metrics monthly and the status of each element of the SSMP on an annual basis. Formal SSMP audits will be performed every two years following the adoption of this SSMP. The SSMP is considered a “Living Document,” therefore the Wastewater Superintendent or Process Engineer (LROs) will initiate or direct corrective actions when SSMP deficiencies are identified between audits.

The primary responsibility for proposing and initiating modifications to the SSMP will be that of the WWC Supervisors or from input from WWC field crews. Review and approval of any amendment to the SSMP, including whether it is a major or minor change, will be the responsibility of the WWC Superintendent.

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10.3 Appendix 10 - SSMP Audit Documents
Appendix 10 includes the following audit forms and reports for the previous five audits. 10-1 SSMP Internal Audit FY 10-11
10-2 SSMP Audit FY 11/12-FY 12/13
10-3 SSMP Audit FY 13/14-FY 14/15
10-4 SSMP Audit FY 15/16-FY 17/18
10-5 SSMP Audit FY 18/19-FY 20/21

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T H I S P A G E L E F T I N T E NT I O N A L L Y B L A N K

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S S M P E L E M E N T 1 1

11 C o m m u n i c a t i o n P r o g r a m

D.13. (xi) The Enrollee shall communicate on a regular basis with the public on the development, implementation, and performance of its SSMP. The communication system shall provide the public the opportunity to provide input to the Enrollee as the program is developed and implemented. The Enrollee shall also create a plan of communication with systems that are tributary and/or satellite to the Enrollee’s sanitary sewer system.

11.1 Purpose of the Communication Program
The purpose of the Communication Program is to describe how the City will inform, educate and engage with its stakeholders, regional partners, and the public on the development, implementation, and performance of the SSMP. Another aspect of this program is to increase public awareness of services provided by the City. Raising awareness of the significance of the sewer system and the impacts businesses and residents can make on the system is of utmost importance.

11.2 SSMP Development and Implementation
There were several opportunities for public comment during the development and implementation process at City Council meetings. In addition, the SSMP has been certified by the City Council on three occasions, 2009, 2014, and again in 2019. Since certification by the City Council, the division’s SSMP has been audited on five occasions. This effort on re-writing the SSMP in its entirety will be on the City Council agenda for approval. Once approved, the document is available for download and review on the City’s website at: https://www.roseville.ca.us/sewer

11.3 Public Outreach
The City’s website is the central hub of communication for the businesses and residents of Roseville. The division’s website offers many links to assist the public with any sewer issues, explain the importance of the City’s wastewater collection system and summarize all the provided services. The division’s motto is to “Call us First” with all sewer problems. Our emergency response service van is wrapped with the Call Us First motto. Since the City owns and maintains the lower lateral from the property line to the City main, calling us first to investigate a potential blockage may save residents from an unnecessary plumbing bill. Environmental Utilities in partnership with Roseville electric publishes a monthly print newsletter, Utility News, which goes out monthly to all customers who receive a printed bill. This newsletter includes information about all aspects of utilities and how customers can reduce impacts to infrastructure. Additionally, customers get an electronic version of similar stories sent to their emails, adding to the number of messaging opportunities the city provides. The WWC Division is expanding the use of the website 96 SEWER SYSTEM MANAGEMENT PLAN | Updated 20 FEB 22
and social media to deliver proactive and deliberate messaging on WDR/SSMP requirements and program status to residential, commercial, industrial, and public stakeholders.

11.3.1 Live Sewer Smart
The City belongs to a multi-jurisdictional group named Live Sewer Smart. The Live Sewer Smart website contains information for residents of Roseville and the surrounding communities to educate and encourage proper ways to reduce impacts on the sewer system. For example, the website provides residents with timely information regarding wipes in the pipes, how to properly dispose of FOG, and contact information for all agencies belonging to the program, should they have questions. In addition, there are several links to videos presenting more details that affect residential and commercial sewer systems. Live Sewer Smart can be located at:
https://livesewersmart.com/

11.4 Tributary/Satellite Communication
The WWC Division routinely communicates with their satellite partners and often supports them with mutual aid sharing in terms of equipment and resources. The City has three formal agreements with tributary and satellite systems in place and currently working on a mutual aide agreement with the County of Placer Wastewater Division. The listed agreements below are included as appendices in Chapter 3:
 The Joint Exercise of Powers Agreement for the SPWA – Appendix 3-2  The agreement regarding the operation of and use of the South Placer Regional Wastewater Facilities – Appendix 3-3.
 The Contract and Operating Agreement with Sacramento Area Sewer District and Sacramento Regional County Sanitation District – Appendix 3-4

COUNCIL COMMUNICATION
CC #:
2337
File #:
0800-03
Title:

Retail Electric Services with Local School Districts - Agreements Contact:

Robert Cline 916-746-1172 [email protected]

Meeting Date: 10/5/2022
Item #: 7.11.

RECOMMENDATION TO COUNCIL
Staff recommends City Council adopt resolutions authorizing the City Manager to execute the attached Retail Electric Services Agreements with four local public school districts – Dry Creek Joint Elementary School District, Eureka Union School District, Roseville City School District, and Roseville Joint Union High School District.

BACKGROUND
The City of Roseville has developed a strong partnership with the local public school districts working together on many levels. Since 2002, the City of Roseville has entered into similar Energy Services Agreements with four Roseville public school districts. These agreements provide load security, load planning, and management assistance to the City and economic value to the school districts.

Over the past month, each School Board has approved its respective Retail Energy Services Agreement and all district schools within the boundaries of the City of Roseville will participate. A separate service agreement will be processed for each school district, however all four Agreements have the same duration of five years and the same terms. The key obligations of the Agreements include:

Districts to receive electricity only from Roseville Electric Utility; Districts to provide annual load forecast to the City;
Districts to participate in energy efficiency and demand peak reduction programs with Roseville Electric Utility;
Districts to work with Roseville Electric Utility to reduce peak electric loads during voluntary load shedding events; and
City to provide rate discounts on the district’s smaller meters equivalent to the standard industrial rate.

Each of the district’s current, and future, non-industrial sized electric meters shall receive an aggregation rate discount of 10% on metered energy chargers, and be billed at the standard rate for all other electric rate components. The 10% discount lowers the energy rate for the school meters to approximately the industry energy rate. The district’s large campus meters already receive the industrial energy rate.

In the past five years, energy efficiency projects coordinated under the expiring Agreements have saved the school districts over 685,890 kilowatt hours of energy. These savings help the City meet its State-mandated energy efficient requirements. These contracts will continue to provide enhanced energy and peak demand savings opportunities for both the districts and the City. The districts and Roseville Electric Utility will continue to collaborate by investigating and implementing energy efficiency and demand reduction opportunities.

FISCAL IMPACT
Approval of the four Energy Retail Services Agreements will provide a combined estimated savings of $197,000 to local school districts in each of the five years of the agreement.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) only applies to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. (CEQA Guidelines §15061(b)(3).

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal A - Remain fiscally responsible in a changing world Goal E - Deliver exceptional City services

Respectfully Submitted,
Robert Cline, Economic Development Project Manager
Daniel Beans, Electric Utility Director

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 22-378
Retail Energy Services Agreement with Dry Creek Joint Elementary School District Resolution 22-379
Retail Energy Services Agreement with Eureka Union School District Resolution 22-380
Retail Energy Services Agreement with Roseville City School District Resolution 22-381
Retail Energy Services Agreement with Roseville Joint Union School District RESOLUTION NO. 22-378

APPROVING A RETAIL ELECTRIC ENERGY SERVICES AGREEMENT, BY AND

BETWEEN THE CITY OF ROSEVILLE AND THE DRY CREEK JOINT ELEMENTARY

SCHOOL DISTRICT, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON

BEHALF OF THE CITY OF ROSEVILLE

WHEREAS, a Retail Electric Energy Services Agreement, by and between the City of Roseville and the Dry Creek Joint Elementary School District, has been reviewed by the City Council; and

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Retail Electric Energy Services Agreement is hereby approved and the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2022, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

______________________________
MAYOR

ATTEST:

________________________
City Clerk

RESOLUTION NO. 22-379

APPROVING A RETAIL ELECTRIC ENERGY SERVICES AGREEMENT, BY AND

BETWEEN THE CITY OF ROSEVILLE AND THE EUREKA UNION SCHOOL DISTRICT,

AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF

THE CITY OF ROSEVILLE

WHEREAS, a Retail Electric Energy Services Agreement, by and between the City of Roseville and the Eureka Union School District, has been reviewed by the City Council; and

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Retail Electric Energy Services Agreement is hereby approved and the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2022, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

______________________________
MAYOR

ATTEST:

________________________
City Clerk

RESOLUTION NO. 22-380

APPROVING A RETAIL ELECTRIC ENERGY SERVICES AGREEMENT, BY AND

BETWEEN THE CITY OF ROSEVILLE AND THE ROSEVILLE CITY SCHOOL DISTRICT,

AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF

THE CITY OF ROSEVILLE

WHEREAS, a Retail Electric Energy Services Agreement, by and between the City of Roseville and the Roseville City School District, has been reviewed by the City Council; and

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Retail Electric Energy Services Agreement is hereby approved and the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2022, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

______________________________
MAYOR

ATTEST:

________________________
City Clerk

RESOLUTION NO. 22-381

APPROVING A RETAIL ELECTRIC ENERGY SERVICES AGREEMENT, BY AND

BETWEEN THE CITY OF ROSEVILLE AND THE ROSEVILLE JOINT UNION HIGH

SCHOOL DISTRICT, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON

BEHALF OF THE CITY OF ROSEVILLE

WHEREAS, a Retail Electric Energy Services Agreement, by and between the City of Roseville and the Roseville Joint Union High School District, has been reviewed by the City Council; and

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Retail Electric Energy Services Agreement is hereby approved and the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2022, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

______________________________
MAYOR

ATTEST:

________________________
City Clerk

COUNCIL COMMUNICATION
CC #:
2334
File #:
0900-09-01 & 0201-01
Title:

Council Chambers Space Utilization and Feasibility Study - Budget Adjustment Contact:

Dan Allen 916-774-5741 [email protected]

Meeting Date: 10/5/2022
Item #: 7.12.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt an ordinance to approve a budget adjustment for the Council Chambers Space Utilization and Feasibility Study to be performed by Lionakis.

BACKGROUND
In June 2022, the Public Works Department informally requested proposals from our four on-call architectural firms to conduct a Space Utilization and Feasibility Study for the City Council Chambers. Staff received informal proposals from all four firms. After a panel review, and based on each firm’s experience, qualifications of the team, and understanding of the project, Lionakis was selected. These services will be added to the existing on-call professional design service agreement.

The City has outgrown the existing City Council Chambers.

To accommodate for growth over the
next ten years, this study is to include two initial concept design options and provide cost estimates and preliminary schedules for the expansion and remodeling of the Council Chambers at its current location. The design must account for council dais, maximum amount of public seating, a flexible space, security, acoustics, video control room, staff room to accommodate up to 20, public restrooms, and include state of the art audio/visual, voting, and collaboration system(s) to ensure a high-quality experience for physically and virtually present staff and citizens.

In addition, the following items are important to the success of this study:

1. The City would like the design studies to incorporate flexibility of spaces.

2. There is space adjacent to the existing City Council Chambers that should be incorporated into the design options.

3. There is only one stakeholder department that will be examined as part of this study.

4. The media control center is a critical component of this facility.

FISCAL IMPACT
A budget adjustment in the amount of $69,280 is recommended to fund the Lionakis contract.

Funding for the project will come from available resources in the Public Facilities Fund (Fund 3355).

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. Approval of a budget adjustment meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal F - Invest in well-planned infrastructure and growth

Respectfully Submitted,
Dan Allen, Facilities Manager
Jason Shykowski, Public Works Director

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Ordinance 6557
Budget Adjustment

ORDINANCE NO. 6557

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2022-23

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE

THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2022-23, is hereby amended as listed on the attached budget adjustment for the Council Chambers Space Utilization and Feasibility Study.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

SECTION 3. The City Clerk is hereby authorized and directed to post a true copy of the foregoing ordinance in each of three (3) conspicuous locations in the City and she shall immediately after such posting enter in the ordinance book, under the record of the ordinance, a certificate under her hand stating the time and place of such publication by posting.

PASSED AND ADOPTED by the Council of the City of Roseville, this ______________ day of _________________, 2022, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
_______________________________
MAYOR
ATTEST:

__________________________
City Clerk

REQUEST FOR BUDGET ADJUSTMENT
REQUESTER NAME & TITLE: Dan Allen, Facility Manager FISCAL YEAR: 2022-23 PREPARER NAME & TITLE: Dan Allen, Facility Manager COUNCIL DATE (if applicable): 10/5/2022 DEPARTMENT/DIVISION: PW/ Facility Services ORDINANCE:

EXPENDITURES/EXPENSES/TRANSFERS OUT
BUDGET ($)
Fund Account Center Project Adjustment
3355 5301 84001 500314 69,280
69,280

REVENUES/TRANSFERS IN
BUDGET ($)
Fund Account Center Project Adjustment
-
69,280

FUND BALANCE
BUDGET ($)
Fund Account Center Project Adjustment
3355 3601 0 (69,280)
(69,280)
Justification for Budget Adjustment:

REQUESTING DEPARTMENT HEAD / DESIGNEE DATE BUDGET MANAGER / DESIGNEE DATE

CHIEF FINANCIAL OFFICER / DESIGNEE DATE CITY MANAGER / DESIGNEE DATE

POSTED BY DATE
Revised: June 24, 2019

ACCOUNT STRING DESCRIPTION
TOTAL
REQUIRED APPROVALS:

BUDGET DEPARTMENT USE ONLY:

This budget adjustment is requested to fund 500314 - Council Chambers Space Utilization and Feasibility Study. This project is needed to conduct a space utilization and feasibility study for the Council Chambers located at 311 Vernon Street; the study will consider the space needs for the next ten years.

Adequate resources are available in 3355 - Public Facilities Fund.

TOTAL
TOTAL

ACCOUNT STRING DESCRIPTION
Establish project expenditure budget for studies
Reduce Public Facilities Fund Balance

NET ADJUSTMENT

ACCOUNT STRING DESCRIPTION
9/14/202212:11 PM
1 COUNCIL COMMUNICATION
CC #:
2339
File #:
0721 & 0201-01
Title:

Transit and Transportation Funds – Budget Adjustments
Contact:

Cameron Schreiter 916-746-1302
[email protected]

Meeting Date: 10/5/2022
Item #: 7.13.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt ordinances to approve budget adjustments in the amount of $2,091,681 in the Transit Fund (6511) and $461,509 in the Transportation Fund (6520).

BACKGROUND
Public Works Alternative Transportation Division staff have conducted a thorough review of the Division's Capital Improvement Projects (CIP's), in coordination with Finance staff, to improve the relationships between Council-approved CIP projects and their related revenue streams.

FISCAL IMPACT
The requested budget adjustment, in the amount of $2,091,681 in the Transit Fund (6511) and $461,509 in the Transportation Fund (6520) will improve the accounting for Alternative Transportation Division revenues and expenditures for capital improvement projects. This budget adjustment does not increase the spending authority or scope of any of the affected capital projects. There is no impact to the City’s General Fund.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. Approval of budget adjustments meet the above criteria and are not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal A - Remain fiscally responsible in a changing world

Respectfully Submitted,
Cameron Schreiter, Grants Analyst
Jason Shykowski, Public Works Director

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Ordinance 6558
6511 Budget Adjustment Request
Ordinance 6559
6520 Budget Adjustment Request

ORDINANCE NO. 6558

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2022-23

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE

THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2022-23, is hereby amended as listed on the attached budget adjustment to modify existing Capital Improvement Project revenue budgets in the Transit fund to match anticipated expenditures.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

SECTION 3. The City Clerk is hereby authorized and directed to post a true copy of the foregoing ordinance in each of three (3) conspicuous locations in the City and she shall immediately after such posting enter in the ordinance book, under the record of the ordinance, a certificate under her hand stating the time and place of such publication by posting.

PASSED AND ADOPTED by the Council of the City of Roseville, this ______________ day of _________________, 2022, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
_______________________________
MAYOR
ATTEST:

__________________________
City Clerk

9/14/20224:02 PM
1 REQUEST FOR BUDGET ADJUSTMENT
REQUESTER NAME & TITLE: Ed Scofield, Alt. Transportation Manager FISCAL YEAR: 2022-23 PREPARER NAME & TITLE: Cameron Schreiter, Transportation Grants Analyst COUNCIL DATE (if applicable): 10/5/2022 DE
PARTMENT/DIVISION: PW - Alternative Transportation ORDINANCE:

EXPENDITURES/EXPENSES/TRANSFERS OUT
BUDGET ($)
Fund Account Center Project Adjustment
-

REVENUES/TRANSFERS IN
BUDGET ($)
Fund Account Center Project Adjustment
-
-

FUND BALANCE
BUDGET ($)
Fund Account Center Project Adjustment
-
Justification for Budget Adjustment:

REQUESTING DEPARTMENT HEAD / DESIGNEE DATE BUDGET MANAGER / DESIGNEE DATE

CHIEF FINANCIAL OFFICER / DESIGNEE DATE CITY MANAGER / DESIGNEE DATE

POSTED BY DATE

ACCOUNT STRING

DESCRIPTION

SEE ATTACHED
TOTAL

ACCOUNT STRING

DESCRIPTION
TOTAL

NET ADJUSTMENT

ACCOUNT STRING

DESCRIPTION
BUDGET DEPARTMENT USE ONLY:

TOTAL
This budget adjustment is requested to modify existing Capital Improvement Project revenue budgets in the Transit Fund to match anticipated expenditures. The requested budget adjustment will increase Transit Fund available resources by $2,091,681.

REQUIRED APPROVALS:

9/14/2022 2
Attachment to Budget Adjustment

EXPENDITURES/EXPENSES/TRANSFERS OUT
BUDGET ($)
Fund Account Center Project Adjustment
-

REVENUES/TRANSFERS IN
BUDGET ($)
Fund Account Center Project Adjustment
6511 4420 84001 400127 314 Increase State Transit Assistance Revenue budget 6511 4425 84001 400127 80,926 Increase Local Transportation Funds (LTF) Revenue budget 6511 4420 84001 400129 8,867 Increase State Transit Assistance Revenue budget 6511 4425 84001 400129 145,617 Increase Local Transportation Funds (LTF) Revenue budget 6511 4425 84001 400164 (143,453) Reduce project budget for revenues recorded as operating in FY20 6511 4401 84001 400165 277,012 Increase Federal Grants Revenue Budget (Function 36148) 6511 4420 84001 400165 963 Increase State Transit Assistance Revenue budget 6511 4425 84001 400165 1,263,845 Increase Local Transportation Funds (LTF) Revenue budget 6511 4425 84001 500006 150,000 Increase Local Transportation Funds (LTF) Revenue budget 6511 4425 84001 500036 1,000 Increase Local Transportation Funds (LTF) Revenue budget 6511 4425 84001 500037 4,000 Increase Local Transportation Funds (LTF) Revenue budget 6511 4425 84001 500038 4,600 Increase Local Transportation Funds (LTF) Revenue budget 6511 4425 84001 500039 9,200 Increase Local Transportation Funds (LTF) Revenue budget 6511 4425 84001 500083 145,908 Increase Local Transportation Funds (LTF) Revenue budget 6511 4425 84001 500119 2,951 Increase Local Transportation Funds (LTF) Revenue budget 6511 4425 84001 500122 44,931 Increase Local Transportation Funds (LTF) Revenue budget 6511 4425 84001 500210 15,000 Increase Local Transportation Funds (LTF) Revenue budget 6511 4425 84001 700029 50,000 Increase Local Transportation Funds (LTF) Revenue budget 6511 4425 84001 700030 30,000 Increase Local Transportation Funds (LTF) Revenue budget 2,091,681
(2,091,681)

AVAILABLE RESOURCES
BUDGET ($)
Fund Account Center Project Adjustment
6511 3601 00000 81,240 Increase Transit Fund Balance related to Project 400127 6511 3601 00000 154,484 Increase Transit Fund Balance related to Project 400129 6511 3601 00000 (143,453) Decrease Transit Fund Balance related to Project 400164 6511 3601 00000 1,541,820 Increase Transit Fund Balance related to Project 400165 6511 3601 00000 150,000 Increase Transit Fund Balance related to Project 500006 6511 3601 00000 1,000 Increase Transit Fund Balance related to Project 500036 6511 3601 00000 4,000 Increase Transit Fund Balance related to Project 500037 6511 3601 00000 4,600 Increase Transit Fund Balance related to Project 500038 6511 3601 00000 9,200 Increase Transit Fund Balance related to Project 500039 6511 3601 00000 145,908 Increase Transit Fund Balance related to Project 500083 6511 3601 00000 2,951 Increase Transit Fund Balance related to Project 500119 6511 3601 00000 44,931 Increase Transit Fund Balance related to Project 500122 6511 3601 00000 15,000 Increase Transit Fund Balance related to Project 500210 6511 3601 00000 50,000 Increase Transit Fund Balance related to Project 700029 6511 3601 00000 30,000 Increase Transit Fund Balance related to Project 700030 2,091,681

ACCOUNT STRING DESCRIPTION
TOTAL

ACCOUNT STRING DESCRIPTION
TOTAL

ACCOUNT STRING DESCRIPTION
TOTAL

NET ADJUSTMENT

ORDINANCE NO. 6559

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2022-23

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE

THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2022-23, is hereby amended as listed on the attached budget adjustment to modify existing Capital Improvement Project revenue budgets in the Transportation fund to match anticipated expenditures.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

SECTION 3. The City Clerk is hereby authorized and directed to post a true copy of the foregoing ordinance in each of three (3) conspicuous locations in the City and she shall immediately after such posting enter in the ordinance book, under the record of the ordinance, a certificate under her hand stating the time and place of such publication by posting.

PASSED AND ADOPTED by the Council of the City of Roseville, this ______________ day of _________________, 2022, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
_______________________________
MAYOR
ATTEST:

__________________________
City Clerk

9/13/20225:39 PM
1 REQUEST FOR BUDGET ADJUSTMENT
REQUESTER NAME & TITLE: Ed Scofield, Alt. Transportation Manager FISCAL YEAR: 2022-23 PREPARER NAME & TITLE: Cameron Schreiter, Transportation Grants Analyst COUNCIL DATE (if applicable): 10/5/2023 DEPARTMENT/DIVISION: PW - Alternative Transportation ORDINANCE:

EXPENDITURES/EXPENSES/TRANSFERS OUT
BUDGET ($)
Fund Account Center Project Adjustment
-

REVENUES/TRANSFERS IN
BUDGET ($)
Fund Account Center Project Adjustment
-
-

FUND BALANCE
BUDGET ($)
Fund Account Center Project Adjustment
-
Justification for Budget Adjustment:

REQUESTING DEPARTMENT HEAD / DESIGNEE DATE BUDGET MANAGER / DESIGNEE DATE

CHIEF FINANCIAL OFFICER / DESIGNEE DATE CITY MANAGER / DESIGNEE DATE

POSTED BY DATE

ACCOUNT STRING

DESCRIPTION

SEE ATTACHED

ACCOUNT STRING

DESCRIPTION
TOTAL

ACCOUNT STRING

DESCRIPTION
TOTAL

NET ADJUSTMENT
TOTAL
This budget adjustment is requested to modify existing Capital Improvement Project revenue budgets in 6520- Transportation Fund to match anticipated expenditures. The requested budget adjustment will increase Transportation Fund Balance by $461,509.

REQUIRED APPROVALS:

BUDGET DEPARTMENT USE ONLY:

9/13/2022 2
Attachment to Budget Adjustment

EXPENDITURES/EXPENSES/TRANSFERS OUT
BUDGET ($)
Fund Account Center Project Adjustment
-

REVENUES/TRANSFERS IN
BUDGET ($)
Fund Account Center Project Adjustment
6520 4425 84001 400038 156 Increase Local Transportation Funds (LTF) Revenue budget 6520 4425 84001 400074 4,184 Increase Local Transportation Funds (LTF) Revenue budget 6520 4425 84001 400075 133,449 Increase Local Transportation Funds (LTF) Revenue budget 6520 4425 84001 400089 180,000 Increase Local Transportation Funds (LTF) Revenue budget 6520 4425 84001 400091 36,226 Increase Local Transportation Funds (LTF) Revenue budget 6520 4425 84001 400097 54,424 Increase Local Transportation Funds (LTF) Revenue budget 6520 4425 84001 500119 2,951 Increase Local Transportation Funds (LTF) Revenue budget 6520 4425 84001 500122 44,931 Increase Local Transportation Funds (LTF) Revenue budget 6520 4425 84001 500139 524 Increase Local Transportation Funds (LTF) Revenue budget 6520 4425 84001 500180 523 Increase Local Transportation Funds (LTF) Revenue budget 6520 4425 84001 500181 523 Increase Local Transportation Funds (LTF) Revenue budget 6520 4425 84001 500182 523 Increase Local Transportation Funds (LTF) Revenue budget 6520 4425 84001 500183 3,095 Increase Local Transportation Funds (LTF) Revenue budget 461,509
(461,509)

AVAILABLE RESOURCES
BUDGET ($)
Fund Account Center Project Adjustment
6520 3601 00000 156 Increase Transportation Fund Balance related to Project 400038 6520 3601 00000 4,184 Increase Transportation Fund Balance related to Project 400074 6520 3601 00000 133,449 Increase Transportation Fund Balance related to Project 400075 6520 3601 00000 180,000 Increase Transportation Fund Balance related to Project 400089 6520 3601 00000 36,226 Increase Transportation Fund Balance related to Project 400091 6520 3601 00000 54,424 Increase Transportation Fund Balance related to Project 400097 6520 3601 00000 2,951 Increase Transportation Fund Balance related to Project 500119 6520 3601 00000 44,931 Increase Transportation Fund Balance related to Project 500122 6520 3601 00000 524 Increase Transportation Fund Balance related to Project 500139 6520 3601 00000 523 Increase Transportation Fund Balance related to Project 500180 6520 3601 00000 523 Increase Transportation Fund Balance related to Project 500181 6520 3601 00000 523 Increase Transportation Fund Balance related to Project 500182 6520 3601 00000 3,095 Increase Transportation Fund Balance related to Project 500183 461,509

ACCOUNT STRING DESCRIPTION
TOTAL

ACCOUNT STRING DESCRIPTION
TOTAL

ACCOUNT STRING DESCRIPTION
TOTAL

NET ADJUSTMENT

COUNCIL COMMUNICATION
CC #:
2344
File #:
0900-04-02 & 0721-06 & 1002 & 0201-01
Title:

Roseville Parkway Extension Project - Public Highway Overpass Agreement, Sale of Real Property and Budget Adjustment
Contact:

Jesse Khatkar 916-774-5434 [email protected]

Meeting Date: 10/5/2022
Item #: 7.14.

RECOMMENDATION TO COUNCIL
Staff recommends that City Council:

1. Adopt a resolution to approve the Public Highway Overpass Agreement for the purchase of easements rights and authorization to construct improvements for the Roseville Parkway Extension Project with Union Pacific Railroad in the amount of $131,859;

2. Adopt a resolution to approve an agreement for Sale of Real Property for the purchase of real property for the Roseville Parkway Extension project with Kelley Family Real Property Investments, LLC in the amount of $25,151; and

3. Adopt an ordinance to approve a budget adjustment in the amount of $750,000 for the completion of design and purchase of right of way required to construct improvement for the Roseville Parkway Extension Project.

BACKGROUND
Roseville Parkway is a multi-lane arterial roadway providing a connection from Northwest Roseville to East Roseville and Granite Bay. The roadway is continuous except for a 0.75 mile segment between Foothills Boulevard and Washington Boulevard. The project scope includes the construction of:

Four vehicle travel lanes (two in each direction);
Curb, gutter and sidewalk;
On-street bike lanes;
Separated multi-use path;
Street lights;
Street landscaping; and
An overpass spanning the Union Pacific Railroad (UPRR) tracks and Industrial Avenue

At their December 19, 2019 meeting, City Council approved a Professional Design Service agreement with Mark Thomas to complete the design and environmental document for the Roseville Parkway Extension Project. The contracted scope included working with UPRR and the
California Public Utilities Commission (CPUC) to obtain necessary approvals, easement rights, and authorization to construct the improvements for the project over the existing UPRR rail line. At the CPUC meeting on August 4, 2022 the City's applications to construct the improvements for the Roseville Parkway Extension Project over the UPRR tracks was approved. The last step in this process is to execute the attached
Highway Overpass Agreement with UPRR which contains
an agreement for purchase of easement rights, and authorizes the construction of improvements for the Roseville Parkway Extension project within UPRR Right of Way.

In addition, the City of Roseville obtained the services of Interwest Consulting Group to prepare the valuations that determined the fair market value for the acquisitions and to negotiate the acquisition agreements on the City's behalf with four additional property owners for easements and/or real property rights required to construct the project. Negotiations are still ongoing with three of these owners.

The required acquisition from one - the Kelley Family Real Property Investments, LLC - consists of approximately 23,018 square feet of Right of Way purchased in the amount of $25,151. The area being acquired was already within an existing easement, and the proposed agreement will acquire remaining property rights to own the area as City Right of Way.

Contingent on resolution of the remaining Right of Way acquisitions, construction of the Roseville Parkway Extension project is anticipated to begin in early 2023, and be completed in late 2023/early 2024.

Public Outreach:

Since 2019, the Roseville Parkway Extension Project has been driven by robust public participation including a virtual community open house, stakeholder representative group meetings, online surveys, and email and social media updates. Details about the project can be found at roseville.ca.us/ParkwayExtension. Staff will continue to engage with the community as the project moves forward.

FISCAL IMPACT
The project is anticipated to cost approximately $27.4M and be entirely funded by the Traffic Mitigation Fund (TMF). Staff will return to Council with a budget adjustment to fund construction once the bids are received and construction costs are determined. The recommended budget adjustment in the amount of $750,000, which increases the project budget to $4,137,000, is needed now to provide adequate funds to finalize the design, fund the agreement with UPRR, and complete the remaining Right of Way acquisitions. No General Fund resources will be used to complete the project.

ENVIRONMENTAL REVIEW
Project level CEQA compliance for the Roseville Parkway Extension project was accomplished with preparation of the Roseville Parkway Extension Project Final Initial Study and Mitigated Negative Declaration (Adopted: September 16, 2020). Because the Roseville Parkway Extension project is consistent with the project evaluated in the Roseville Parkway Extension Project Final Initial Study and Mitigated Negative Declaration, no new effects would be expected to occur and all applicable mitigation measures from the Roseville Parkway Extension Project Final Initial Study and Mitigated Negative Declaration will be implemented. As such, no additional CEQA action is required at this time.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal C - Maintain a safe and healthy community
Goal F - Invest in well-planned infrastructure and growth

Respectfully Submitted,
Jesse Khatkar, Assistant Engineer
Jason Shykowski, Public Works Director

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 22-387
Union Pacific - Highway Overpass Agreement
Resolution 22-388
Kelley Family Real Property Investments, LLC - Real Property Sale Agreement Ordinance 6560
Budget Adjustment
RESOLUTION NO. 22-387

APPROVING A PUBLIC HIGHWAY OVERPASS AGREEMENT, BY AND BETWEEN

UNION PACIFIC RAILROAD COMPANY AND THE CITY OF ROSEVILLE, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF

THE CITY OF ROSEVILLE

WHEREAS, Roseville Parkway is a multi-lane arterial roadway providing a connection from Northwest Roseville to East Roseville and Granite Bay; and

WHEREAS, at the California Public Utilities Commission meeting on August 4, 2022, the City's applications to construct the improvements for the Roseville Parkway Extension Project over the Union Pacific Railroad tracks was approved; and

WHEREAS, the Public Highway Overpass Agreement, by and between Union Pacific Railroad Company and the City of Roseville, has been reviewed by the City Council.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville; and

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 20__, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

______________________________
MAYOR

ATTEST:

________________________
City Clerk

Public Highway Overpass 03/01/2013
Standard Form Approved, AVP-Law

UP Real Estate Project No.: 0769229

PUBLIC HIGHWAY OVERPASS AGREEMENT

Roseville Parkway
DOT 412501T
109.63 Valley Sub.

Roseville, Placer County, California

THIS AGREEMENT ("Agreement") is made and entered into as of the __________ day of ________________, 20___ ("Effective Date"), by and between UNION PACIFIC RAILROAD COMPANY , a Delaware corporation, to be addressed at Real Estate Department, 1400 Douglas Street, Mail Stop 1690, Omaha, Nebraska 68179 ("Railroad") and CITY OF ROSEVILLE, a municipal corporation or political subdivision of the State of California to be addressed at 311 Vernon St., Roseville, California 95678 ("Political Body").

RECITALS:

The Political Body desires to undertake as its project (the “Project”) the construction, use, maintenance and repair of a new grade separated overpass structure (the “Structure”) that will carry vehicular traffic traversing on Roseville Parkway over Railroad's track(s) at Railroad’s Milepost 109.63, DOT Number 412501T on Railroad’s Valley Subdivision at or near Roseville, Placer County, California (the “Crossing Area”).

Under thi s Agreement, the Railroad will be granting permanent and tempor ary construction rights to the Political Body so that the Political Body can perform the Project work. The Crossing Area is shown on the survey print marked Exhibit A, and shown in the Political Body’s type, size and location prints of the Structure marked Exhibit A-1, with each exhibit being attached hereto and her eby made a part hereof. The Crossing Area includes the Aerial Easement Area as shown on Exhibit A and described in the legal description marked Exhibit A-2, attached hereto and hereby made a part hereof. The portion of Railroad’s property that Political Body needs for the temporary construction area (the “TCE Area”) for the construction of the Structure is shown on Exhibit A.

The Railroad and the Political Body are entering into this Agreement to cover the above.

AGREEMENT:

NOW, THEREFORE, it is mutually agreed by and between the parties hereto as follows:

Public Highway Overpass 03/01/2013
Standard Form Approved, AVP-Law
Section 1. EXHIBITS B AND D
The general terms and conditions marked Exhibit B, and the Railroad’s Coordination Requirements marked Exhibit D, are attached hereto and hereby made a part hereof.

Section 2. RAILROAD GRANTS RI GHT
Upon completion of the execution of this Agreement and Railroad’s receipt from Political Body of ONE HUNDRED F IVE THOUSAND ONE HUNDRE D THIRTY -NINE DOLLARS ($105,139.00), the Railroad shall execute and deliver to the Political Body a limited non-exclusive aerial easement in the Easement Deed marked Exhibit F, attached hereto and hereby made a part hereof, for the property shown on Exhibit A and described in Exhibit A-2.

For in consideration of TWENTY-SIX THOUSAND SEVEN HUNDRED TWENTY DOLLARS ($26,720.00), the Railroad hereby grants to the Political B ody temporary construction areas on the Railroad’s property as shown on Exhibit A as the TCE Area.

The Political Body’s use of such property shall be subject to the terms and conditions of this Agreement and the obligation of Political Body and its contractors to comply with such provisions. The temporar y rights granted herein shall commence as of the effective date of this Agreement and continue for twelve (12) months, or until the project has been completed, whichever oc curs earlier. The Political Body may not use any Railroad property crossing, or within 25’, fr om any Railroad trackage without express per mission from the Railroad, proper notice to the Railroad and flagging support as des cribed herein including Section 12 and Exhibits B and D.

Section 3. DEFINITION OF CONTRACTOR
For purposes of this Agreement the term “Contractor” shall mean the contractor or contractors hired by the Political Body to per form any Projec t work on any portion of the Railroad’s property and s hall also include the Contractor’s subcontractors and the Contractor’s and subcontractor’s respective employees, offic ers and agents, and others acting under its or their authority.

Section 4. CONTRACTOR'S RIGHT OF ENTRY AGREEMENT - INSURANCE A. Prior to Contractor performing any work within the Crossing Area involving the Project, and any subsequent maintenanc e or repair work, the Political Body s hall require the Contractor to:
• ex
ecute the Railroad's then current Contractor's Right of Entry Agreement
• obtain the then current insurance required in the Contractor’s Right of Entry Agreement; and
• provide such insurance policies, certificates, binders and/or endorsements to the Railroad.

Public Highway Overpass 03/01/2013
Standard Form Approved, AVP-Law
B. T
he Railroad's current Contractor's Right of Entry Agreement is marked Exhibit E, attached hereto and hereby made a part hereof. The Political Body confi rms that it will inform its Contractor that it is required to execute such form of agreement and obtain the required insurance before commencing any work on any Railroad property.

Under no circumstances will the Contractor be allowed on the Railroad's property without first executing the Railr oad's Contractor's Right of Entry Agreement and obtaining the insurance set forth therein and also providing to the Railroad the insurance policies , binders, certificates and/or endorsements described therein.

C. A
ll insurance correspondence, binders, pol icies, certificates and/or endorsements shall be sent to:

M
anager - Contracts
Union Pacific Railroad Company
Real Estate Department
1400 Douglas Street, Mail Stop 1690
Omaha, NE 68179-1690
UP Project No. 0769229
D. If t
he Political Body's own employees will be performing any of the Project work, the Political Body may self-insure all or a portion of the insurance coverage subject to the Railroad's prior review and approval.

Section 5. FEDERAL AID POLICY GUIDE
If th
e Political Body will be receiving any federal funding for the Project the current rules, regulations and provisions of the Federal Aid Policy Guide as contained in 23 CFR 140, Subpart I and 23 CFR 646, Subparts A and B are incorporated into this Agreement by reference.

Section 6. NO PROJECT EXPENSES TO BE BORNE BY RAILROAD
T
he Political Body agrees that no Project costs and expenses are to be borne by the Railroad. In addition, the Railroad is not required to contribute any funding for the Project.

Se
ction 7. WORK TO BE PERFORMED BY RAILROAD; BILLING SENT T O POLITICAL BODY; POLITICAL BODY'S PAYMENT OF BILLS
A. The work to be perfor med by the Railroad, at the Political Body's sole cost and expense, is described in the Railroad's Mater ial and Force Account Estimate dated September 13, 2021, marked Exhibit C, attached hereto and hereby made a part hereof (the "Estimate"). As set for th in the Estimate, the Railroad's estimated cost for the Railroad's work associated with the Project is Fifty Thousand Dollars and 0/100 ($50,000.00).

Public Highway Overpass 03/01/2013
Standard Form Approved, AVP-Law
B. The Railroad, if it so e lects, may recalculate and update the Estimate submitted to the Political Body in the event the Political Body does not comm ence construction on the portion of the Project located on the Railroad’s property within six (6) months from the date of the Estimate.

C. The Political Body acknowledges that if the Estimate does not include any estimate of flagging or other protective service costs tha t are to be paid by the Political Body or the Contractor in connection with flagging or other protective services provided by the Railroad in connection with the Project. All of such costs incurred by the Railroad are to be paid by the Pol itical Body or t he Contractor as determined by the Railroad and the Political Body. If it is determined that the Railroad will be billing the Contractor directly for such costs, the Political Body agrees that it will pay the Railroad for any flagging costs that have not been paid by any Contractor within thirty (30) days of the Contractor's receipt of billing.

D. The Railroad shall send progressive billing to the Political Body during the Project, and final billing to the Political Body within one hundred eighty (180) days after receiving written notice from the Political Body that all Project work affecting the Railroad's property has been completed.

E. The Political Body agrees to reimburse the Railroad within thirty (30) days of its receipt of billing from the Railroad for one hundred percent (100%) of all actual cos ts incurred by the Rai lroad in connect ion with the Project inc luding, but not limited to, all actual costs of engineering review (including preliminary engineering review costs incurred by Railroad prior to the Effective Date of this Agreement), construction, inspection, flagging (unless flagging costs are to be billed directly to the Contractor), procurement of materials, equipment rental, manpower and deliveries to the job site and all d irect and indirect overhead labor/construction costs including Railroad's standard additive rates.

Section 8. PLANS

A. The Political Body, at its expense, shall prepare, or cause to be prepared by others, the detailed plans and specifications for the Project and the Structure and submit such plans and specifications to t he Rai lroad’s Assistan t Vice President Engineering- Design, or his authorized representative, for prior review and approval. The plans and specifications shall include all appurtenances, associated drainage, shoring, sheeting and excavations for bents and/or abutments next to or adjacent to the Railroad’s tracks and, if applicable, all demolition and removal plans for the existing structure.

B. The final one hundred percent (100%) completed plans that are approved in writing by the Railroad’s Assistant Vice President Engineering-Design, or his authorized representative, are hereinafter referred to as the “Plans”. The Plans are hereby made a part of this Agreement by reference.

C. No changes in the Plans shall be made unless the Railroad has consented to such changes in writing.

Public Highway Overpass 03/01/2013
Standard Form Approved, AVP-Law

D. Upon completion of the Struct ure, the Political Body, at its expense, shall furnish to the Railroad one set of as-built digitally reproducible “as constructed” Plans of the Structure.

E. The Railroad's review and approval of th e Plans in no wa y relieve s the Political Body or the Contractor from their responsibilities, obligations and/or liabilities under this Agreement, and will be given with the underst anding that the R ailroad makes no representations or warranty as to the validity, accuracy, legal compliance or completeness of the Plans and that any reliance by the Political Body or Contractor on the Plans is at the risk of the Political Body and Contractor.

Section 9. NON-RAILROAD IMPROVEMENTS

A. Submittal of plans and spec ifications for p rotecting, encasing, reinforcing, relocation, replacing, removing and abandoning in place all non- railroad owned facilities (the "Non Railroad Facilities") affected by the Project including, without limitation, utilities, fiber optics, pipelines, wirelines, communication lines and fences is required under Section

8. The Non Railroad Facilities plans and specifications shall comply with Railroad's standard specifications and requirements, including, without limitation, American Railway Engineering and Maintenance-of-Way Association ("AREMA") standards and guidelines.

Railroad has no obligation to supply additional land for any Non Railroad Facilities and does not wai ve its right to a ssert preemption defenses, challenge the right -to-take, or pursue compensation in any condemnation action, regardless if the submitted Non Railroad Facilities plans and specifications comply with Railroad's standard specifications and requirements. Railroad has no obligation to permit any Non Railroad Facil ities to be abandoned in place or relocated on Railroad's property.

B. Upon Railroad's approval of submitted Non Railroad Facilities plans and specifications, Railroad will attempt to i ncorporate them into new agreements or supplements of existing agreem ents with Non Railroad Facilities owners or operators.

Railroad may use its standard terms and conditions, including, without limitation, its standard license fee and administrative char ges when requiri ng supplements or new agreements for Non Railroad Facilities. Non Railroad Facilities work shall not commence before a supplement or new agreement has been fully executed by Railroad and the Non Railroad Facilities owner or operator, or before Railroad and Political Body mutually agree in writing to (i) deem the approved Non Railroad Facilities plans and specifications to be Plans pursuant to Section 8B, (ii) deem the Non Railroad Facilities part of the Structure, and (iii) supplement this Agreement with terms and conditions covering the Non Railroad Facilities.

Section 10. RAILROAD’S COORDINATION REQUIREMENTS

The Political Body, at its expense, shall ensure that the Contractor complies with all of the terms and conditions contained in the Railroad’s Coordination Requirements that are described in Exhibit D, attached hereto and hereby made a part hereof, and Public Highway Overpass 03/01/2013
Standard Form Approved, AVP-Law
other special guidelines and/or requirements that the Railroad may provide to the Political Body for this Project.

Section 11. EFFECTIVE DATE; TERM; TERMINATION

A. This Agreement is effective as of the Effective Date first herein written and shall continue in full force and effect for as long as the Structure remains on the Railroad’s property.

B. The Railroad, if it so elects, may terminate this Agreement effective upon delivery of written notice t o the Political Body in the event the Political Body does not commence construction on the portion of the Project located on the Railroad’s property within twelve (12) months from the Effective Date.

C. If the Agreement is terminated as provided above, or for any other reason, the Political Body shall pay to the Ra ilroad all actual costs incurred by the Railroad in connection with the Project up to the date of termination, including, wi thout limitation, all actual costs incurred by the Railroad in connection with reviewing any preliminary or final Project Plans.

Section 12. CONDITIONS TO BE MET BEFORE

POLITICAL BODY CAN COMMENCE WORK

Neither the Political Body nor the Contractor may commence any work within the Crossing Area or on any other Railroad property until:

(i) The Railroad and the Political Body have executed this Agreement.

(ii) The Railroad has provided to the Political Body the Railroad’s written approval of the Plans.

(iii) Each Contractor has executed Railroad’s Contractor’s Right of En try Agreement an d has obtained and/or provided to the Railroad the insurance policies, certificates, binders, and/or endorsements required under the Contractor’s Right of Entry Agreement.

(iv) Each Contractor has given the advance notice(s) required unde r the Contractor's Right of Entr y Agreement to the Railr oad Representative named in the Contractor's Right of Entry Agreement.

Section 13. FUTURE PROJECTS

Future projects involving substantial maintenance, repair, reconstruction, renewal and/or demolition of the Struct ure shall not commence until Railroad and Political Body agree on the plans for such future projects, cost allocations, right of entry terms and conditions and temporary construction rights, terms and conditions.

Public Highway Overpass 03/01/2013
Standard Form Approved, AVP-Law

Section 14. ASSIGNMENT; SUCCESSORS AND ASSIGNS

A. Political Body shall not assig n this Agreement without the prior written consent of Railroad.

B. Subject to the provisions of Paragraph A above, this Agreement shall inure to the benefit of and be binding upon the successors and assigns of Railroad and Political Body.

Section 15. SPECIAL PROVISIONS PERTAINING TO AMERICAN
RECOVERY AND REINVESTMENT ACT OF 2009

If the Political Body will be receivin g American Recov ery and Reinvestment Act ("ARRA") funding for the Project, the Political Bo dy agrees that i t is responsible in performing and completing all ARRA reporting documents for the Project. The Political Body confirms and acknowledges that Section 1512 of the ARRA provisions applies only to a "recipient" receiving ARRA funding directing from the federal government and, therefore, (i) the ARRA reporting requirements are the responsibility of the Political Body and not of the Railroad, and (ii) the Political Body s hall not delegate any ARRA reporting responsibilities to the Railroad. The Political Body also confirms and acknowledges that (i) the Railroad shall provide to the Political Body the Railroad's standard and customary billing for expenses i ncurred by the R ailroad for the Project including the Railroad's standard and customary documentation to support such billing, and (ii) such standard and customary billing and documentation from the Railroad provides the information needed by the Political Body to perform and complete the ARRA reporting documents. The Railroad confirms that the Political Body and the Federal Highway Administration shall have the right to audit the Railroad's billing and documentation for the Project as provided in Section 9 of Exhibit B of this Agreement.

IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed as of the Effective Date first herein written.

UNION PACIFIC RAILROAD COMPANY
(Federal Tax ID #94-6001323)

By ________________________________
Printed Name: _______________________
Title: _______________________________

CITY OF ROSEVILLE

By________________________________
Printed Name: ______________________
Title: ______________________________
Public Highway Overpass 03/01/2013
Standard Form Approved, AVP-Law

EXHIBIT A
TO

PUBLIC HIGHWAY OVERPASS AGREEMENT

Exhibit A will be a survey print showing the Crossing Area and TCE Area (see Recitals)

LIGIND•
CROSSING AREA . . . . . . . . . . .

I I
AERIAL EASEMENT AREA········ �
TCE AREA· ......................

I I
UPRRCO. R/W OUTLINED········· ----------
CADD 0330180.DGN FILENAME
SCAN 0330180_CAV11501.TIF FILENAME
NOTE: BEFORE YOU BEGIN ANY WORK, SEE
AGREEMENT FOR FIBER OPTIC PROVISIONS.

EXHIBIT "A"

UNION PACIFIC RAILROAD COMPANY

ROSEVILLE, PLACER COUNTY, CA
M.P. 109.63 - VALLEY SUB.

MAP SP CA V-115 / 1
SCALE: 1 11 = 100'
OFFICE OF REAL ESTATE OMAHA, NEBRASKA DATE: 11/3/2021
RRM FILE: 03301-80

Public Highway Overpass 03/01/2013
Standard Form Approved, AVP-Law

EXHIBIT A-1
TO

PUBLIC HIGHWAY OVERPASS AGREEMENT

Exhibit A-1 will be the type, size and location prints of the Structure (see Recitals).

Public Highway Overpass 03/01/2013
Standard Form Approved, AVP-Law
1 E
XHIBIT A-2
TO

PUBLIC HIGHWAY OVERPASS AGREEMENT
Exhibit A-2 will be the legal description of the Aerial Easement Area (see Recitals)

LEGAL DESCRIPTION

SOUTHERN PACIFIC RAILROAD
APN: 017-113-055
An aerial easement over and across that portion of land situated in the County of Placer, State of California, being a portion of Section 21, Town ship 11 North, Range 6 East, Mount Diab lo Base and Meridian, lying within the existing right of way of the Southern Pacific Railroad Company (100 feet wide) as shown on the SOUTHERN PACIFIC COMPANY RIGHT OF WAY AND TRACT MAP, Sheet V-115, Page 1, in the Office of Chief Engineer, San Francisco, California, more particularly described as follows:

Commencing at a found 1 inch Iron Pipe with plug stamped "LS 7350", marking the northeast corner of PARCEL 4, as shown on that certain PARCEL MAP OF FOOTHILL AT ROSEVILLE PARKWAY recorded June 19, 2014 in BOOK 35 OF PARCEL MAPS AT PAGE 66, in the office of the County Recorder of Placer County, also being a point on the west line of said right of way, which bears along said west line, North 00°34'41" West, 1761.70 feet from a 5/8 inch rebar tagged "LS 3923", as shown on said PARCEL MAP; thence along said west line, South 00°34'41" East, 726.43 feet to the Point of Beginning; thence leaving said west line and along the northerly edge of bridge deck, South 74°55'23" East, 103.84 feet to a point on the east line of said right of way; thence leaving said northerly edge of bridge deck and along said east line, South 00°34'41" East, 95.77 feet; thence leaving said east line and along the southerly edge of bridge deck, North 74°55'23" West, 103.84 feet to a point on said west line; thence leaving said southerly edge of bridge deck and along said west line, North 00°34'41" West, 95.77 feet to the Point of Beginning.

Containing 9,576 square feet or 0.22 acres, more or less.

The grantor further understands that the present intention of the grantee is to construct and maintain an aerial bridge deck for a public highway on the lands of the easement interest conveyed hereby.

Bearings and distances used in the above description are based upon the California Coordinate System of 1983 (2011), Epoch 2017.50 Zone 2. Divide distances shown by

0.999925 to obtain ground level distances.

This real property description has been prepared by me, or under my direction, in conformance with the Professional Land Surveyors Act.