EXHIBIT A: SCOPE OF WORK
1. GRANT AGREEMENT – Organized Retail Theft Grant Program This Grant Agreement is between the State of California, Board of State and Community Corrections (hereafter referred to as BSCC) and Roseville Police Department (hereafter referred to as the Grantee).
2. PROJECT SUMMARY AND ADMINISTRATION
A. The Organized Retail Theft Grant Program was established in Senate Bill 154 (SB 154) (Chapter 43, Statutes of 2022). Organized Retail Theft Grant Program funds shall be used to support local law enforcement agencies in preventing and responding to or ganized retail theft, motor vehicle or motor vehicle accessory theft, or cargo theft.
B. Grantee agrees to adm inister the project in ac cordance with Attachment 1: Or ganized Retail Theft Grant Program Request for Proposals (incor porated by reference) and Attachment 2: Organized Retail Theft Grant Program Grant Proposal, which is attached and hereto and made part of this agreement.
3. PROJECT OFFICIALS
A. The BSCC's Executive Director or designee shall be the BSCC's representativ e for administration of the Grant Agreement and shall have authority to make determinations relating to any controversies that may arise under or regarding the inter pretation, performance, or payment for work performed under this Grant Agreement.
B. The Grantee’s project officials shall be those identified as follows:
Authorized Officer with legal authority to sign:
Name: Dominick Casey
Title: City Manager
Address: 311 Vernon Street, Roseville CA 95678
Phone: 916-774-5288
Email: [email protected]
Designated Financial Officer authorized to receive warrants:
Name: Dennis Kauffman
Title: Chief Financial Officer
Address: 311 Vernon Street, Roseville CA 95678
Phone: 916-774-5313
Email: [email protected]
Project Director authorized to administer the project:
Name: Brandon Fernandez
Title: Police Lieutenant
Address: 1051 Junction Boulevard, Roseville CA 95678
Phone: 916-774-5095
Email: [email protected]
C. Either party may change its project representatives upon written notice to the other party.
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D. By signing this Grant Agreement, the Authorized Officer listed above warrants that he or she has full legal authority to bind the entity for which he or she signs.
4. DATA COLLECTION
Grantees will be required to comply with all data collection and reporting requirements as described in Attachment 1: Organized Retail Theft Grant Program Request for Proposals (incorporated by reference) and Attachment 2: Organized Retail Theft Grant Program Grant Proposal.
5. REPORTING REQUIREMENTS
A. Grantee will submit quarterly progress reports in a format prescribed by the BSCC. These reports, which will describe progress made on program objectives and include required data, shall be submitted according to the following schedule:
Quarterly Progress Report Periods Due no later than:
1. October 1, 2023 to December 31, 2023 February 15, 2024
2. January 1, 2024 to March 31, 2024 May 15, 2024
3. April 1, 2024 to June 30, 2024 August 15, 2024
4. July 1, 2024 to September 30, 2024 November 15, 2024
5. October 1, 2024 to December 31, 2024 February 15, 2025
6. January 1, 2025 to March 31, 2025 May 15, 2025
7. April 1, 2025 to June 30, 2025 August 15, 2025
8. July 1, 2025 to September 30, 2025 November 15, 2025
9. October 1, 2025 to December 31, 2025 February 15, 2026
10. January 1, 2026 to March 31, 2026 May 15, 2026
11. April 1, 2026 to June 30, 2026 August 15, 2026
12. July 1, 2026 to September 30, 2026 November 15, 2026
13. October 1, 2026 to December 31, 2026 February 15, 2027
B. Evaluation Documents Due no later than:
1. Local Evaluation Plan April 1, 2024
2. Final Local Evaluation Report June 1, 2027
C. Other Due no later than:
Financial Audit Report June 1, 2027
Grantees that are unable to demonstrate that they are making sufficient progress toward project goals and objectives and show that funds are being spent in accordance with the Grant Agreement could be subject to a withholding of funds.
6. PROJECT RECORDS
A. The Grantee shall establish an official file for the project. The file shall contain adequate documentation of all actions taken with respect to the project, including copies of this Grant Agreement, approved program/budget modifications, financial records and required reports.
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EXHIBIT A: SCOPE OF WORK
B. The Grantee shall establish separate accounting records and maintain documents and other evidence sufficient to properly reflect the amount, receipt, and disposition of all project funds, including grant funds and any matching funds by the Grantee and the total cost of the project. Source documentation includes copies of all awards, applications, approved modifications, financial records, and narrative reports.
C. Personnel and payroll records shall include the time and attendance reports for all individuals reimbursed under the grant, whether they are employed full-time or part-time.
Time and effort reports are also required for all subcontractors and consultants.
D. The grantee shall maintain documentation of donated goods and/or services, including the basis for valuation.
E. Grantee agrees to protect records adequately from fire or other damage. When records are stored away from the Grantee’s principal office, a written index of the location of records stored must be on hand and ready access must be assured.
F. All Grantee records relevant to the project must be preserved a minimum of three (3) years after closeout of the grant project and shall be subject at all reasonable times to inspection, examination, monitoring, copying, excerpting, transcribing, and auditing by the BSCC or designees. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the three-year period, the records must be retained until the completion of the action and resolution of all issues which arise from it or until the end of the regular three-year period, whichever is later.
7. CONFLICT OF INTEREST
A. Existing law prohibits any grantee, subgrantee, partner or like party who participated on the Organized Retail Theft Grant Program Scoring Panel from receiving funds awarded under the Organized Retail Theft Grant Program RFP. Applicants who are awarded grants under this RFP are responsible for reviewing the Organized Retail Theft Grant Program Scoring Panel roster (Appendix A) and ensuring that no grant dollars are passed through to any entity represented by the members of the Organized Retail Theft Grant Program Scoring Panel.
B. In cases of an actual conflict of interest with a Scoring Panel member, the Board may revoke the grant award and legal consequences could exist for the parties involved, including, but not limited to, repayment of the grant award.
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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
1. INVOICING AND PAYMENT
A. The Grantee shall be paid quarterly in arrears by submitting an invoice (Form 201) to the BSCC that outlines actual expenditures claimed for the invoicing period.
Quarterly Invoicing Periods: Due no later than:
1. October 1, 2023 to December 31, 2023 February 15, 2024
2. January 1, 2024 to March 31, 2024 May 15, 2024
3. April 1, 2024 to June 30, 2024 August 15, 2024
4. July 1, 2024 to September 30, 2024 November 15, 2024
5. October 1, 2024 to December 31, 2024 February 15, 2025
6. January 1, 2025 to March 31, 2025 May 15, 2025
7. April 1, 2025 to June 30, 2025 August 15, 2025
8. July 1, 2025 to September 30, 2025 November 15, 2025
9. October 1, 2025 to December 31, 2025 February 15, 2026
10. January 1, 2026 to March 31, 2026 May 15, 2026
11. April 1, 2026 to June 30, 2026 August 15, 2026
12. July 1, 2026 to September 30, 2026 November 15, 2026
13. October 1, 2026 to December 31, 2026 February 15, 2027
Final Invoicing Periods*: Due no later than:
14. January 1, 2027 to March 31, 2027 May 15, 2027
15. April 1, 2027 to June 1, 2027 August 15, 2027
*Note: Project activity period ends December 31, 2026 . The period of January 1, 2027, to June 1, 2027, is for completion of Final Local Evaluation Report and financial audit only.
B. All project expenses must be incurred by the end of the project activity period, December 31, 2026, and included on the final invoice due February 15, 2027. Project expenditures incurred after December 31, 2026 will not be reimbursed.
C. The Final Local Evaluation Report is due to BSCC by June 1, 2027. Expenditures incurred for the completion of the Final Local Evaluation Report during the period of January 1, 2027, to June 1, 2027, must be submitted during the Final Invoicing Periods, with the final invoice due on August 15, 2027. Supporting fiscal documentation will be required for all expenditures claimed on during the Final Invoicing Periods and must be submitted with the final invoice.
D. The Financial Audit Report is due to BSCC by June 1, 2027 . Expenditures incurred for the completion of the financial audit during the period of January 1, 2027, to June 1, 2027, must be submitted during the Final Invoicing Periods, with the final invoice due on August 15, 2027. Supporting fiscal documentation will be required for all expenditures claimed during the Final Invoicing Periods and must be submitted with the final invoice.
E. Grantee shall submit an invoice to the BSCC each invoicing period, even if grant funds are not expended or requested during the invoicing period.
F. Upon the BSCC’s request, supporting documentation must be submitted for project expenditures. Grantees are required to maintain supporting documentation for all Roseville PD
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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
expenditures on the project site for the life of the grant and make it readily available for review during BSCC site visits. See Exhibit A. Scope of Work, Item 6. Project Records.
2. GRANT AMOUNT AND LIMITATION
A. In no event shall the BSCC be obligated to pay any amount in excess of the grant award.
Grantee waives any and all claims against the BSCC, and the State of California on account of project costs that may exceed the sum of the grant award.
B. Under no circumstance will a budget item change be authorized that would cause the project to exceed the amount of the grant award identified in this Grant Agreement. In no event shall changes be authorized for the Administrative Salaries and Benefits line item that would result in that item exceeding ten percent (10%) of the grant award.
3. BUDGET CONTINGENCY CLAUSE
A. This grant agreement is valid through Organized Retail Theft funding generated from the General Fund. The Grantee agrees that the BSCC’s obligation to pay any sum to the grantee under any provision of this agreement is contingent upon the availability of sufficient funding granted through the passage of Senate Bill 154 (Chapter 43, Statutes of 2022), also known as the California Budget Act of 2022 . It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Grant Agreement does not appropriate sufficient funds for the program, this Grant Agreement shall be of no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement.
B. If Organized Retail Theft funding is reduced or falls below estimates contained within the Organized Retail Theft Request for Proposals, the BSCC shall have the option to either cancel this Grant Agreement with no liability occurring to the BSCC or offer an amendment to this agreement to the Grantee to reflect a reduced amount.
C. If BSCC cancels the agreement pursuant to Paragraph 3(B) or Grantee does not agree to an amendment in accordance with the option provided by Paragraph 3(B), it is mutually agreed that the Grant Agreement shall have no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement except that Grantee shall be required to maintain all project records required by Paragraph 6 of Exhibit A for a period of three (3) years following the termination of this agreement.
4. PROJECT COSTS
A. The Grantee agrees to comply with the BSCC Grant Administration Guide requirements as posted on the BSCC website (currently the BSCC Grant Administration Guide July 2020) including any updated version that may be posted during term of the grant Roseville PD
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agreement. BSCC will notify grantees whenever an updated version is posted. The BSCC Grant Administration Guide is available at:
https://www.bscc.ca.gov/s_correctionsplanningandprograms/ B. The provisions of the BSCC Grant Administration Guide are incorporated by reference into this agreement and Grantee shall be responsible for adhering to the requirements set forth therein. To the extent any of the provisions of the BSCC Grant Administration Guide and this agreement conflict, the language in this agreement shall prevail.
C. Grantee is responsible for ensuring that statements of expenditures submitted to the BSCC claim actual expenditures for eligible project costs.
D. Grantee shall, upon demand, remit to the BSCC any grant funds not expended for eligible project costs or an amount equal to any grant funds expended by the Grantee in violation of the terms, provisions, conditions or commitments of this Grant Agreement.
E. Grant funds must be used to support new program activities or to augment existing funds that expand current program activities. Grant funds shall not replace (supplant) any federal, state and/or local funds that have been appropriated for the same purpose.
Violations can result in recoupment of monies provided under this grantor suspension of future program funding through BSCC grants.
5. PROMPT PAYMENT CLAUSE
Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.
6. WITHHOLDING OF GRANT DISBURSEMENTS
A. The BSCC may withhold all or any portion of the grant funds provided by this Grant Agreement in the event the Grantee has materially and substantially breached the terms and conditions of this Grant Agreement.
B. At such time as the balance of state funds allocated to the Grantee reaches five percent (5%), the BSCC may withhold that amount as security, to be released to the Grantee upon compliance with all grant provisions, including:
1) submittal and approval of the final invoice;
2) submittal and approval of the final progress report; and C. The BSCC will not reimburse Grantee for costs identified as ineligible for grant funding. If grant funds have been provided for costs subsequently deemed ineligible, the BSCC may either withhold an equal amount from future payments to the Grantee or require repayment of an equal amount to the State by the Grantee.
D. In the event that grant funds are withheld from the Grantee, the BSCC’s Executive Director or designee shall notify the Grantee of the reasons for withholding and advise the Grantee of the time within which the Grantee may remedy the failure or violation leading to the withholding.
7. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS
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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
On March 4, 2022, Governor Gavin Newsom issued Executive Order N -6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.
8. PROJECT BUDGET
BSCC Budget Line Item A.
Grant Funds
1. Salaries and Benefits $91,817
2. Services and Supplies $386,231
3. Professional Services or Public Agency Subcontracts $0
4. Non-Governmental Organization (NGO) Subcontracts $0
5. Data Collection and Evaluation $75,000
6. Equipment/Fixed Assets $31,099
7. Financial Audit (Up to $25,000) $25,000
8. Other (Travel, Training, etc.) $0
9. Indirect Costs $0
TOTALS $609,147
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained.
2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.
3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment.
4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access t o such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in a ny subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).
5. INDEMNIFICATION: Contractor agrees to indemnify, defend and hold harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement. This obligation shall survive any termination of this agreement.
6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.
7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.
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8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State.
9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post -consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).
10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractor s shall not deny the contract’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination.
Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement such article. Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.
11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 (
https://www.dgs.ca.gov/OLS/Resources/Page-
Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language) are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.
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12. TIMELINESS: Time is of the essence in this Agreement.
13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided.
14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California.
15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes Sections set out below.
A. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section 4550.
B. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act ( 15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid.
Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder. Government Code Section 4552.
C. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553.
D. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action aros e and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action. See Government Code Section 4554.
16. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that:
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A. The contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
B. The contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.
17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.
18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code §10353.
19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS:
A. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Gov. Code § 14841.)
B. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall b e subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)
20. LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defi ned in Section 17030 of the Business and Professions Code. (PCC 10344(e).) Roseville PD
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EXHIBIT D: SPECIAL TERMS AND CONDITIONS
1. GRANTEE’S GENERAL RESPONSIBILITY
A. Grantee agrees to comply with all terms and conditions of this Grant Agreement. Review and approval by the BSCC is solely for the purpose of proper administration of grant funds, and shall not be deemed to relieve or restrict the Grantee’s responsibility.
B. Grantee is responsible for the performance of all project activities identified in Attachment 1: Organized Retail Theft Grant Program Request for Proposals (incorporated by reference) and Attachment 2: Organized Retail Theft Grant Program Grant Proposal.
C. Grantee shall immediately advise the BSCC of any significant problems or changes that arise during the course of the project.
2. GRANTEE ASSURANCES AND COMMITMENTS
A. Compliance with Laws and Regulations
This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the State of California. Grantee shall at all times comply with all applicable State laws, rules and regulations, and all applicable local ordinances.
B. Fulfillment of Assurances and Declarations
Grantee shall fulfill all assurances, declarations, representations, and statements made by the Grantee in Attachment 1: Organized Retail Theft Grant Program Request for Proposals (incorporated by reference) and Attachment 2: Organized Retail Theft Grant Program Grant Proposal , documents, amendments, approved modifications, and communications filed in support of its request for grant funds.
C. Permits and Licenses
Grantee agrees to procure all permits and licenses necessary to complete the project, pay all charges and fees, and give all notices necessary or incidental to the due and lawful proceeding of the project work.
3. POTENTIAL SUBCONTRACTORS
A. In accordance with the provisions of this Grant Agreement, the Grantee may subcontract for services needed to implement and/or support program activities. Grantee agrees that in the event of any inconsistency between this Grant Agreement and Grantee’s agreement with a subcontractor, the language of this Grant Agreement will prevail.
B. Nothing contained in this Grant Agreement or otherwise, shall create any contractual relation between the BSCC and any subcontractors, and no subcontract shall relieve the Grantee of his responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the BSCC for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee's obligation to pay its subcontractors is an independent obligation from the BSCC's obligation to make payments to the Grantee. As a result, the BSCC shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.
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EXHIBIT D: SPECIAL TERMS AND CONDITIONS
C. Grantee shall ensure that all subcontractors comply with the eligibility requirements stated in the ARG Rehabilitation of Existing Property or Building Project RFP and described in Appendix B.
D. Grantee assures that for any subcontract awarded by the Grantee, such insurance and fidelity bonds, as is customary and appropriate, will be obtained.
E. Grantee agrees to place appropriate language in all subcontracts for work on the project requiring the Grantee’s subcontractors to:
1) Books and Records
Maintain adequate fiscal and project books, records, documents, and other evidence pertinent to the subcontractor’s work on the project in accordance with generally accepted accounting principles. Adequate supporting documentation shall be maintained in such detail so as to permit tracing transactions from the invoices, to the accounting records, to the supporting documentation. These records shall be maintained for a minimum of three (3) years after the acceptance of the final grant project audit under the Grant Agreement, and shall be subject to examination and/or audit by the BSCC or designees, state government auditors or designees, or by federal government auditors or designees.
2) Access to Books and Records
Make such books, records, supporting documentations, and other evidence available to the BSCC or designee, the State Controller’s Office, the Department of General Services, the Department of Finance, California State Auditor, and their designated representatives during the course of the project and for a minimum of three (3) years after acceptance of the final grant project audit. The Subcontractor shall provide suitable facilities for access, monitoring, inspection, and copying of books and records related to the grant-funded project.
4. PROJECT ACCESS
Grantee shall ensure that the BSCC, or any authorized representative, will have suitable access to project activities, sites, staff and documents at all reasonable times during the grant period including those maintained by subcontractors. Access to program records will be made available by both the grantee and the subcontractors for a period of three (3) years following the end of the grant of the project.
5. ACCOUNTING AND AUDIT REQUIREMENTS
A. Grantee agrees that accounting procedures for grant funds received pursuant to this Grant Agreement shall be in accordance with generally accepted government accounting principles and practices, and adequate supporting documentation shall be maintained in such detail as to provide an audit trail. Supporting documentation shall permit the tracing of transactions from such documents to relevant accounting records, financial reports and invoices.
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B. The BSCC reserves the right to call for a program or financial audit at any time between the execution of this Grant Agreement and three years following the end of the grant period. At any time, the BSCC may disallow all or part of the cost of the activity or action determined to not be in compliance with the terms and conditions of this Grant Agreement or take other remedies legally available.
6. DEBARMENT, FRAUD, THEFT OR EMBEZZLEMENT
It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to grantees that have been:
1. debarred by any federal, state, or local government entities during the period of debarment; or
2. convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three years following conviction.
Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, state or local grant program on the part of the grantee at the time of application and that the grantee will immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract.
BSCC also requires that all grant recipients include, as a condition of award to a subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will provide the same assurances to the grant recipient. If a grant recipient wishes to consi der a subgrantee or subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation.
All Grantees must have on file with the BSCC a completed and signed Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft and Embezzlement (Required as Appendix E of the original Proposal Package).
7. MODIFICATIONS
No change or modification in the project will be permitted without prior written approval from the BSCC. Changes may include modification to project scope, changes to performance measures, compliance with collection of data elements, and other significant changes in the budget or program components contained in the Attachment 1: Organized Retail Theft Grant Program Request for Proposals and Attachment 2: Organized Retail Theft Grant Program Grant Proposal. Changes shall not be implemented by the project until authorized by the BSCC.
8. TERMINATION
A. This Grant Agreement may be terminated by the BSCC at any time after grant award and prior to completion of project upon action or inaction by the Grantee that constitutes a Roseville PD
BSCC 1166-23
EXHIBIT D: SPECIAL TERMS AND CONDITIONS
material and substantial breach of this Grant Agreement. Such action or inaction includes but is not limited to:
1) substantial alteration of the scope of the grant project without prior written approval of the BSCC;
2) refusal or inability to complete the grant project in a manner consistent with Attachment 1: Organized Retail Theft Grant Program Request for Proposals and Attachment 2: Organized Retail Theft Grant Program Grant Proposal , or approved modifications;
3) failure to meet prescribed assurances, commitments, recording, accounting, auditing, and reporting requirements of the Grant Agreement.
B. Prior to terminating the Grant Agreement under this provision, the BSCC shall provide the Grantee at least 30 calendar days written notice stating the reasons for termination and effective date thereof. The Grantee may appeal the termination decision in ac cordance with the instructions listed in Exhibit D: Special Terms and Conditions, Number 9.
Settlement of Disputes.
9. SETTLEMENT OF DISPUTES
A. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute persists, the Grantee shall submit to the BSCC Corrections Planning and Grant Programs Division Deputy Director a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or involving this Grant Agreement. Grantee’s written demand shall be fully supported by factual information. The BSCC Corrections Planning and Grant Programs Division D eputy Director shall have 30 days after receipt of Grantee’s written demand invoking this Section “Disputes” to render a written decision. If a written decision is not rendered within 30 days after receipt of the Grantee’s demand, it shall be deemed a deci sion adverse to the Grantee’s contention. If the Grantee is not satisfied with the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the Grantee may appeal the decision, in writing, within 15 days of its issuance (or the expiration of the 30- day period in the event no decision is rendered), to the BSCC Executive Director, who shall have 45 days to render a final decision. If the Grantee does not appeal the decision of the BSCC Corrections Planning and Grant Programs Divi sion Deputy Director, the decision shall be conclusive and binding regarding the dispute and the Contractor shall be barred from commencing an action in court, or with the Victims Compensation Government Claims Board, for failure to exhaust Grantee’s administrative remedies.
B. Pending the final resolution of any dispute arising under, related to or involving this Grant Agreement, Grantee agrees to diligently proceed with the performance of this Grant Agreement, including the providing of services in accordance with the Grant Agreement.
Grantee’s failure to diligently proceed in accordance with the State’s instructions regarding this Grant Agreement shall be considered a material breach of this Grant Agreement.
Roseville PD
BSCC 1166-23
EXHIBIT D: SPECIAL TERMS AND CONDITIONS
C. Any final decision of the State shall be expressly identified as such, shall be in writing, and shall be signed by the Executive Director, if an appeal was made. If the Executive Director fails to render a final decision within 45 days after receipt of the Grantee’s appeal for a final decision, it shall be deemed a final decision adverse to the Grantee’s contentions. The State’s final decision shall be conclusive and binding regarding the dispute unless the Grantee commences an action in a court of competent jurisdiction to contest such decision within 90 days following the date of the final decision or one (1) year following the accrual of the cause of action, whichever is later.
D. The dates of decision and appeal in this section may be modified by mutual consent, as applicable, excepting the time to commence an action in a court of competent jurisdiction.
10. UNION ACTIVITIES
For all agreements, except fixed price contracts of $50,000 or less, the Grantee acknowledges that applicability of Government Code §§16654 through 16649 to this Grant Agreement and agrees to the following:
A. No State funds received under the Grant Agreement will be used to assist, promote or deter union organizing.
B. Grantee will not, for any business conducted under the Grant Agreement, use any State property to hold meetings with employees or supervisors, if the purpose of such meetings is to assist, promote or deter union organizing, unless the State property is equally available to the general public for holding meetings.
C. If Grantee incurs costs or makes expenditures to assist, promote or deter union organizing, Grantee will maintain records sufficient to show that no reimbursement from State funds has been sought for these costs, and that Grantee shall provide those records to the Attorney General upon request.
11. WAIVER
The parties hereto may waive any of their rights under this Grant Agreement unless such waiver is contrary to law, provided that any such waiver shall be in writing and signed by the party making such waiver.
BSCC
Powered by Submittable
Title
City of Roseville Police
Department
by
Brandon Fernandez
in
Organized Retail Theft
Prevention Grant Program
[email protected]
07/07/2023
id. 41328928
Original Submission
07/07/2023
The Organized Retail Theft (ORT) Prevention Grant Program Application is divided into five (5) sections as identified below:
Background Information Contact Information Program Information Proposal Narrative and Budget
Mandatory Attachments Each section
has a series of questions requiring a response.
Applicants will be
prompted to provide written text, select options from a drop down menu, select options from a multiple choice menu, or upload attachments. Questions with a red asterisk require responses.
Applicants will not be able to submit the application until all questions with a red asterisk have been completed. Applicants may reference the ORT Prevention Grant Program Proposal Instruction Packet for background information, key dates, rating factors, and other important information to aid in the completion of the ORT Prevention Grant Program Application. The ORT Prevention Grant Proposal Instruction Packet is available on the Board of State and Community Corrections (BSCC) website. NOTE: Applicants may start and stop their application but must select "Save Draft" at the bottom of the application before existing.
SECTION I -
BACKGROUND
INFORMATION
This section requests information about the applicant’s name, location, mailing address, and tax identification number.
Name of Applicant
(i.e., Police
Department, Sheriff’s
Department, or
Probation
Department)
City of Roseville Police Department
Multi-Agency
Partnerships
Information (if
applicable)
Applicants may apply for funding as part of a multi-agency partnership (two [2] or more agencies). The agencies and jurisdictions comprising the collaborative application are not required to be contiguous. One (1) Lead Public Agency must be identified on behalf of the partnership.
Multi-Agency
Partnerships
No: This is not a Multi-Agency Partnership Application
Lead Public Agency
Information
All applicants are required to designate a Lead Public Agency (LPA) to serve as the coordinator for all grant activities. The LPA is a governmental agency with local authority within the applicant's city or county. The applicant may choose to fill the role of LPA itself or it may designate a department, agency, or office under its jurisdiction to serve as the LPA. The role of the LPA is to coordinate with other local government agency partners and non-governmental
organizations to ensure successful implementation of the grant program. The LPA is responsible for data collection and management, invoices, meeting coordination (virtual and/or in- person), and will serve as the primary point of contact with the BSCC.
Lead Public Agency
Roseville Police Department
Applicant's Physical
Address
1051 Junction Boulevard
Roseville
CA
95678
US
Applicant's Mailing
Address (if different
than the physical
address)
n/a
Mailing Address for
Payment
311 Vernon Street
Attn: Finance
Roseville
CA
95678
US
Tax Identification
Number
946000409
SECTION II -
CONTACT
INFORMATION
This section requests contact information for the individuals identified as the Project Director, Financial Officer, Day-to-Day Project Contact, Day-to-Day Fiscal Contact, and the Authorized Signature.
Project Director
Brandon
Fernandez
Project Director's
Title with
Agency/Department/Organization
Police Lieutenant
Project Director's
Physical Address
1051 Junction Boulevard
Roseville
CA
95678
US
Project Director's
Email Address
[email protected]
Project Director's
Phone Number
+19167745095
Financial Officer
Mark
Peinado
Financial Officer's
Title with
Agency/Department/Organization
Police Management Analyst
Financial Officer's
Physical Address
1051 Junction Bouleavrd
Roseville
CA
95678
US
Financial Officer's
Email Address
[email protected]
Financial Officer's
Phone Number
+19167745021
Day-To-Day Program
Contact
Jeff
Kool
Day-To-Day Program
Contact's Title
Police Lieutenant
Day-To-Day Program
Contact's Physical
Address
1051 Junction Boulevard
Roseville
CA
95678
US
Day-To-Day Program
Contact's Email
Address
[email protected]
Day-To-Day Program
Contact's Phone
Number
+19167461096
Day-To-Day Fiscal
Contact
Mark
Peinado
Day-To-Day Fiscal
Contact's Title
Police Management Analyst
Day-To-Day Fiscal
Contact's Physical
Address
1051 Junction Boulevard
Roseville
CA
95678
US
Day-To-Day Fiscal
Contact's Email
Address
[email protected]
Day-To-Day Fiscal
Contact's Phone
Number
+19167745021
Name of Authorized
Officer
Troy
Bergstrom
Authorized Officer's
Title
Police Chief
Authorized Officer's
Physical Address
1051 Junction Boulevard
Roseville
CA
95678
US
Authorized Officer's
Email Address
[email protected]
Authorized Officer's
Phone Number
+19167745058
Authorized Officer
Assurances
checked
SECTION III -
PROGRAM
INFORAMTION
This section requests a Project Title, Proposal Summary description, Program Purpose Area(s) selection, and Scope Funding Category selection.
Project Title
The City of Roseville Police Department Organized Retail Theft Grant Proposal
Proposal Summary
The Roseville Police Department commits itself to safeguarding our community; protecting life and property; reducing crime; and enforcing the law impartially. To better accomplish this mission, the police department is seeking funding through the BSCC Organized Retail Theft Grant. Funds from this grant will be used to purchase investigative tools and conduct additional enforcement activities that would otherwise not be possible through general fund expenditures.
By increasing the investigative capacity of the Roseville Police Department, we anticipate achieving a higher level of success in both preventing theft related activities and solving theft related cases.
PROGRAM
PURPOSE AREAS
Applicants must propose activities, strategies, or programs that address the Program Purpose Areas (PPAs) as defined on pages 5 - 8 in the ORT Prevention Grant Proposal Instruction Packet. A minimum of one (1) PPA must be selected; applicants are not required to address all three (3) PPAs. All proposed activities, strategies, or programs must have a link to the ORT Prevention Grant Program as described in the authorizing legislation and the ORT Prevention Grant Proposal Instruction Packet.
Program Purpose
Areas (PPAs):
PPA 1: Organized Retail Theft
PPA 2: Motor Vehicle or Motor Vehicle Accessory Theft
Funding Category
Information
Applicants may apply for funding in a Medium Scope OR Large Scope Category. The maximum an applicant may apply for is up to $6,125,000 in the Medium Scope category OR up to $15,650,000 in the Large Scope category. Applicants may apply for any dollar amount up to and including the maximum grant amount identified in each category. Multi-agency partnerships (determined as Medium Scope OR Large Scope) may apply for up to the maximum grant award in that category, multiplied by the number of partnering eligible applicants. For Example: Four (4) eligible applicants in the Medium Scope category may submit one (1) application for up to $24,500,000 o
$6,125,000 (Medium Scope Max) x 4 (# of Agencies) = $24,500,000 Two (2) eligible applicants in the Large Scope category may submit one (1) application for up to $31,300,000
o
$15,650,000 (Large Scope
Max x 2 (# of Agencies) = $31,300,000 Please reference pages 10-12 in the ORT Prevention Grant Proposal Instruction Packet for additional information.
Funding Category
Medium Scope (Up to $6,125,000)
SECTION IV -
PROPOSAL
NARRATIVE AND
BUDGET
This section requests responses to the Rating Factors identified in the the ORT Prevention Grant Program Application Instruction Packet.
Proposal Narrative
Instructions
The Proposal Narrative must address the Project Need, Project Description, Project Organizational Capacity and Coordination, and Project Evaluation and Monitoring Rating Factors as described in the ORT Prevention Grant Instruction Packet (refer to pages 20-24). A separate narrative response is required for each Rating Factor as described below: The Project Need narrative may not may not exceed 6,711 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately three (3) pages in Arial 12-point font with one-inch margins on all four (4) sides and at
1.5-line spacing. The Project Description narrative may not may not exceed 11,185 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately five (5) pages in Arial 12-point font with one-inch margins on all four (4) sides and at 1.5-line spacing. The Project Organizational Capacity and Coordination narrative may not may not exceed 4,474 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately two (2) pages in Arial 12-point font with one-inch margins on all four (4) sides and at 1.5-line spacing. The Project Evaluation and Monitoring narrative may not may not exceed 4,474 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately two (2) pages in Arial 12-point font with one-inch margins on all four (4) sides and at 1.5-line spacing. A character counter is automatically enabled that shows the number of characters used and the remaining number of characters before the limit for each response is met. If the character limit is exceeded, a red prompt will appear with the message "You have exceeded the character limit". Applicants will be prohibited from submitting the ORT Prevention Grant Program Application until they comply with the character limit requirements. NOTE: It is up to the applicant to determine how to use the total word limit in addressing each section, however as a guide, the percent of total point value for each section is provided in the ORT Prevention Grant Proposal Instruction Packet (refer to page 15).
Project Need
Project Need
The City of Roseville is the largest city in Placer County with over 154,000 residents. It is located approximately 20 miles northeast of Sacramento and less than a two-hour drive from the bay area on Interstate 80. Roseville has several high-end shopping centers, anchored by the Westfield Galleria Mall and the Roseville Automall.
Roseville also has an array of restaurants, entertainment venues, commercial spaces, and sprawling residential neighborhoods. These amenities attract citizens from all over the region to our beautiful community. Unfortunately, those same amenities also attract a criminal element fixated on theft.
In order to ensure accountability for these criminals, while maintaining a safe and prosperous community, the police department has identified and evaluated tools capable of aiding our enforcement efforts in property crime investigations. Although the police department had a budget of 54.7 million dollars in fiscal year 2022, it did not allocate funding for the purchase of more advanced crime fighting tools. With the introduction of the organized retail theft grant through the BSCC, it provides an alternative funding source to procure and implement these theft prevention and apprehension tools.
As Roseville emerges from the Covid-19 pandemic, we have seen a resurgence in retail theft. From May of 2022 to April of 2023, there were a total of 838 shoplifting incidents in the city. This equated to 70 shoplifting incidents per month and represents a significant increase from an average of 47 shoplifting incidents per month from May of 2021 to April of 2022 and 38 shoplifting incident per month from May 2020 to April of 2021. Robberies stemming from a shoplift incident, commonly referred to as ‘Estes Robberies’, have also increased in that same time frame. Between 2020 and 2022, the Roseville Police Department realized an average of 2.7 Estes Robberies per month while 2022 to 2023 saw an average of 3.6 per month.
Not only do thieves victimize our retailers, but they also target our citizens and their vehicles. From May of 2020 to April of 2023, Roseville citizens reported an average of 87 incidents of motor vehicle accessory theft per month. During that same time period, residents reported an average of 24 motor vehicle thefts per month.
Currently the Roseville Police Department staffs one detective on the Placer County Regional Auto Theft Task Force (RATTF). Although this task force does exceptional work, their efforts alone are not enough to curtail the motor vehicle theft issues in our area.
In hopes of complementing the work of RATTF, the Roseville Police Department has installed 24 Flock license plate reader (LPR) cameras at strategic locations throughout our city. As a result of reads from those cameras, officers made a total 287 stolen or felony-related vehicle contacts from January of 2021 to May of 2023. Although this number demonstrates the success a license plate reader program may have, the Roseville Police Department understands that a vast portion of our city is still not covered by LPR cameras which allows many stolen vehicles to go undetected.
Unlike other municipalities in our region, Roseville is a city that continues to expand. Roseville has annexed significant portions of land to our west, creating opportunities for more master planned communities, a regional sports complex, and additional commercial spaces. Adequately providing public safety services to this growing community is a continual challenge for our police department and our city council. With rising concerns from retailers over product and personnel safety, the state has seen several businesses close their stores in major California cities. The Roseville Police Department is focused on taking action to prevent that same scenario from occurring in our area.
Of the reported shoplifting incidents to the Roseville Police Department from May of 2022 to April of 2023, 43% of those cases were placed into pending status. A case is primarily placed into this type of status when the suspect cannot be identified. In working with our retail partners, they often track repeat offenders internally amongst different store locations by sharing images of suspects, vehicles, and methods of operation. Traditionally, without a suspect vehicle license plate or a suspect name, law enforcement investigators were limited in their ability to solve these cases.
However, with the introduction of LPR cameras and facial recognition software, our chances of developing a viable lead are greatly improved. Obviously, a larger investment in these technologies will allow for the successful closure of more retail theft cases.
The same scenario is true for the motor vehicle and motor vehicle accessory thefts occurring in the City of Roseville. From May of 2022 to April of 2023, 68% of the motor theft cases are in pending status while 92% of our motor vehicle accessory theft cases are in pending status. Again, a greater investment in LPR cameras will aid in locating stolen vehicles traveling within our city and also assist in identifying suspect vehicles as part of motor vehicle accessory theft investigations. Securing funding to reimplement the police department’s bait car program will also allow investigators to proactively address high-crime areas and potentially apprehend those criminals who would otherwise remain unidentified.
In summary, Roseville is a thriving city within Placer County and continues to be at the center of economic growth within the region.
With a large regional mall, the fountains shopping center, two Walmart stores, two Home Depots, a Lowes Home Improvement, one Costco (with a second location planned), Dicks Sporting Goods, Best Buy, and many more retailers, Roseville remains a premier destination to shop but also from which to steal.
With a major
interstate connecting Roseville to other cities throughout Northern California, thieves drive from all over the region to victimize our businesses and our residents. With additional funding through the organized retail theft grant, the City of Roseville Police Department would heighten our efforts in combatting property crime in our area and continue our mission of safeguarding the community.
Project Description
Project Description
If approved as a recipient of the BCSS organized retail theft grant, the City of Roseville Police Department will allocate that funding to the specific investigative tools and personnel expenses outlined in the attached budget proposal. Each of those proposal items directly align with the goals of reducing organized retail theft, motor vehicle theft, and/or motor vehicle accessory theft in our area. Not only will these tools and extra enforcement operations benefit the citizens of Roseville, but they will also be resources available for use by our allied agency partners.
In October of 2023, the police department will begin the procurement process using the quotes received from our product vendors. Each of the funding expenditures will be discussed in further detail below to include their intended use, relevance to the project need, and expected implementation.
• Clearview AI - This web-based application will play a key role in identifying unknown theft suspects based off a digital image.
Clearview AI provides law enforcement access to billions of facial images that are open sourced from public facing websites. A lead generated from this database is then vetted by a law enforcement investigator. The Elk Grove Police Department currently utilizes this software and has been gracious enough to assist the Roseville Police Department in the past with generating high quality leads for our theft investigations. Implementing this software will allow the Roseville Police Department to more accurately identify and associate individuals to known retail theft groups in our area. The police department has already received a demonstration of this software and obtained a three-year pricing plan which would run the length of the ORT grant period. We have also tentatively drafted a policy on the use of facial recognition, which would be finalized and implemented prior to any use of this software.
• Leads Online & CellHawk – Both of these software applications are available from the same vendor and would simplify retail theft and motor vehicle accessory theft investigations. The Leads Online software is able to track sales of an individual, establish patterns, and obtain additional information through popular e-commerce websites such as OfferUp and Ebay. This tool aids in the identification of prolific retail thieves and thieves targeting precious metal items such as catalytic convertors. CellHawk allows investigators to dive deeper into organized criminal networks by analyzing and mapping mobile device data. It would allow investigators to identify associates of known offenders and potentially solve additional theft cases from outside jurisdictions.
Both of these products have been tested by investigators at our department and will be used in accordance with our bias based policing policy and CalECPA. Pricing for Leads Online is based upon the Power Plus subscription level while the pricing for CellHawk is based upon a 12-user license package. The proposed contracts are expected to run the length of the grant period.
• GrayKey Forensic Software – The Roseville Police Department recently obtained funding for the ‘Essentials’ level plan of Graykey mobile forensics software. Due to the complexity of motor vehicle theft and organized retail theft cases, accessing mobile device data is critical. Our base level plan allows for 30 annual advanced extractions when the passcode to a device is unknown. Due to the sheer number of retail theft cases investigated each month by the police department, that extraction allotment is not sufficient to sustain our current workload. An upgrade to the ‘Advanced’ Graykey plan would allow for 125 annual extractions, thus allowing officers to properly investigate and identify all of the individuals involved in regional retail theft and/or motor vehicle theft rings. The price difference between the two subscription plans has been itemized and calculated to run the length of the grant period. All mobile device extractions will be performed in accordance with current statutes and legal process when required.
• CovertTrack (3Si) GPS tracking Devices – The Roseville Police Department previously had a bait property program to deter motor vehicle and motor vehicle accessory theft. Unfortunately, that equipment reached end of life and funding was not renewed. Over the past year there has been a resurgence of theft groups targeting specific business parking lots in Roseville such as Restaurant Depot.
These groups are driving rental or cold plated vehicles and typically fail to stop for law enforcement when contacted. Purchasing two different types of tracking devices would allow investigators to deploy bait property in an effort to identify and apprehend these thieves in the safest manner possible. The police department may also partner with our retailers and use these devices to target known theft groups. The police department communications center currently monitors other 3Si bait tags in our area, so there is already a familiarity with that web-based system. The proposal includes pricing for 4 property tags, two soft pouch and two carboard units, along with the required annual tracking plan services. The contract would run the length of the grant period.
• Bait Vehicle (4 Door Honda Sedan) – The police department previously deployed multiple bait vehicles for various theft deterrent operations. As the vehicles reached their end of life, there were no subsequent vehicle donations to the police department through the National Insurance Crime Bureau (NICB). To properly institute the bait program referenced above, the purchase of a new 4 door sedan is required. This vehicle would be deployed with GPS tracking technology in direct response to areas experiencing an increase in motor vehicle and/or motor vehicle accessory theft. A 4-door Honda type sedan would be chosen to most appropriately blend into the Roseville environment. The cost of the vehicle was based upon current MSRP to include tax and title documents. There was also a line-item expenditure included in the proposal for monthly maintenance costs of the vehicle to be performed by our city garage.
The cost of the vehicle is a one-time expenditure, while the maintenance costs are calculated to run the length of the grant period. The vehicle purchase is expected to occur in late October of 2023.
• Flock License Plate Reader (LPR) Cameras – The Roseville Police Department currently contracts with Flock to provide and deploy LPR cameras in Roseville. These cameras are placed at high volume intersections and the primary entry points into the city. From January through May of 2023 LPR cameras provided 109 verified reads on stolen, felony, or hot-listed vehicles. This led to 31 total arrests during that time period. LPR technology has also assisted post- incident with our theft investigations, solving numerous retail theft cases and even more serious armed robbery cases.
The police
department desires to expand our current Flock program to directly target thieves entering and exiting our city.
The Roseville Police
Department crime analysis unit has identified 48 locations across the city which would benefit from the installation of an LPR camera. This data was based upon temporal maps with an overlay of high-theft locations. Of those locations identified, 26 were deemed as ‘high priority’ and subsequently included in this grant proposal. The purchase of additional cameras would begin in October of 2023, with installations occurring over the course of several weeks. The Flock contract for additional units would run the length of the grant period and all camera usage would be governed by the police department’s current LPR policy.
• Officer Extra Enforcement Overtime (Salary Costs) – Each year during the holiday season there is an influx of theft activity in Roseville centered around our retail establishments. In direct response to organized retail theft and motor vehicle accessory theft groups, the police department would deploy additional officers on overtime. These directed enforcement activities would occur 3 days a week over the course of 4 weeks. There would be a total of 4 officers working 6 hours a day. The operational period would begin in 2023 and conclude in 2026 for a total of 4 holiday seasons. Officers working this assignment would be expected to develop partnerships with retail establishments and to target known offenders. Officers would also be permitted to conduct bait property operations, surveillance, and/or roving patrols. The police department would also consider moving one or more of the designated enforcement days to another part of the year if the need to address a specific theft group arose. Hourly calculations were made using the current salary schedule for Roseville police officers, taking into consideration a contractual raise due in January of 2024. All officers would be expected to follow the department’s policy on bias-based policing while working this enforcement detail.
By implementing the aforementioned tools at our agency, the Roseville Police Department expects to achieve the specified goals in our project work plan. Identifying suspects through the use of web- based software, and an increased network of LPR cameras, will allow officers to solve theft cases at a higher rate. In accordance with our county partnerships, those cases will then be passed onto the Placer County District Attorney and their vertical prosecutor. The police department will also use forensic and analytical tools to identify additional co-conspirators within the theft organizations. Extra enforcement operations will allow the police department to focus their efforts on known offenders and high-crime areas. In summary, the City of Roseville Police Department will integrate these grant expenditures with our current enforcement model to ultimately decrease organized retail, motor vehicle, and motor vehicle accessory theft.
Project
Organizational
Capacity and
Coordination
Project Organizational Capacity & Coordination
The City of Roseville Police Department has already received product demonstrations and official quotes from our identified vendors. Upon receipt of grant funding, the department would be ready to move forward with the purchase of the software and hardware related expenditures immediately. The initial purchases, and any contract oversight, for these expenditures would be managed by our Investigations Lieutenant and Police Management Analyst. All related policies would be drafted, reviewed, and finalized by the department’s Professional Standards Unit (PSU). Training on these new tools would occur shortly after the purchase period and will be the responsibility of each of the respective vendors.
The purchase of the bait vehicle will be coordinated through Roseville city fleet services by our department’s fleet manager. Once the vehicle is received by the police department, the deployment of the vehicle will be the responsibility of the Investigations property crime sergeant and/or his designee. Once the grant period has expired, the police department will work in conjunction with the city budget team to locate funding for continued vehicle maintenance.
Any damage to the bait vehicle resulting from an attempted or completed theft will be the responsibility of the City of Roseville to repair.
A Flock LPR camera purchase agreement will be drafted once grant funds have been authorized. Our crime analyst will continue to monitor the status of our Flock network and will work in conjunction with the city’s traffic engineering department to install the new cameras once they arrive. Data sharing agreements have already been signed by allied agencies thus allowing our regional partners to enjoy the benefits of a larger LPR camera network. At the end of the grant period, an evaluation will be performed to determine the success of the added cameras and if their costs should be absorbed into the police department budget.
Funding allocated for officer overtime will be tracked by our management analyst through use of a unique budget code.
Enforcement operations will be coordinated by our crime suppression team in conjunction with our designated retail theft detective. The Investigations Lieutenant and/or a Patrol Lieutenant will have oversight of these extra enforcement details and ensure a department approved operations plan has been completed. Officers will be afforded the opportunity to work these special details pursuant to the department’s current overtime policies and practices.
In its entirety, the ORT grant will be overseen primarily by the Investigations Lieutenant. All purchases and reimbursement requests will funnel through the police department’s Management Analyst. As specified in our letters of commitment, the Roseville Police Department will partner with surrounding agencies to create the Placer Regional Organized Retail Theft Team. The police department will identify one retail theft detective to be the point of contact for allied agencies regarding retail theft investigations. The Roseville Police Department will also work in conjunction with the Placer County District Attorney and their vertical prosecutor to streamline the adjudication process of retail theft cases.
At the conclusion of 2026, the police department will focus heavily on the evaluation portion of this grant. During this process each expenditure will be reviewed, at minimum, using a cost versus benefit analysis. Depending on the results of that analysis, combined with the financial health of the city, an advisory group will determine which expenditures will receive recommendations for continued funding.
Those funding recommendations will then be presented before the police department command team and the city budget team for consideration.
Project Evaluation
and Monitoring
Project Evaluation & Monitoring
The City of Roseville Police Department fully understands our obligation to properly oversee this project and evaluate its success though each stage of the grant process. The Investigations Lieutenant will be responsible for monitoring the project from its inception in 2023 through the required financial audit and final evaluation report submission in 2027. The Lieutenant will work alongside the department’s Management Analyst to ensure all purchases are properly invoiced during the start-up phase of the project. The Management Analyst will create a unique budget code to allow each grant expenditure to be properly tracked and reconciled.
Any officer working overtime enforcement pursuant to this grant shall be instructed to use the aforementioned budget code when submitting their timesheet for approval.
The Roseville Police Department has two dedicated crime analysts who will be responsible for data collection and auditing. Sources of information may include, but are not limited to, the Roseville Police Department Tyler Technologies Records Management System (RMS), Flock database, ClearView AI, Leads Online, Sun Ridge Systems RIMS RMS, and Placer County E-Prosecutor. Roseville crime analysts will also work with their counterparts from surrounding Placer County agencies to share any statistical data relevant to this grant. As needed, Roseville crime analysts will provide the complied data to the Investigations Lieutenant for evaluation and reporting.
To determine the impact expenditures had on retail, motor vehicle, and motor vehicle accessory theft during the grant period, there will need to be quantifiable process and outcome measures. Prior to the submission of this grant proposal, baseline statistical data was compiled as it related to the program purpose areas. Data gathered during the grant period will be juxtaposed against the pre-grant data.
Some of the categories that may be used in this comparison process are listed below:
• Total number of retail theft cases investigated and their clearance rate.
• Total number of theft cases prosecuted by the Placer County DA. • Frequency at which an organized retail theft charge (490.4 PC) was used.
• Total number of individual shoplifting cases consolidated into a singular organized retail theft case by the District Attorney. • Total number of motor vehicle and motor vehicle theft cases investigated and their clearance rate.
• Total number of bait property deployments and the correlating number of apprehensions as a result of deployment.
• Total number of Flock LPR reads and resulting apprehensions. • Theft cases solved through use of LPR network.
• Auditing ClearView AI and Leads Online for policy compliance as well as the total number of leads generated.
• Success rate of Graykey unlocking mobile devices related to theft follow-up investigations.
• Work product generated from overtime enforcement operations.
Any data that cannot be directly accessed by Roseville Police Department personnel will be obtained via sharing agreements though the Placer Regional Organized Retail Theft Team. This data may be shared electronically or at periodic team meetings held throughout the course of the grant period. All comparison data shall be evaluated for its impact on the overall project goals, reviewed by the Investigations Lieutenant, and ultimately presented to the BSCC.
Results of this project should align with the intended outcomes of reducing retail, motor vehicle, and motor vehicle accessory theft.
Budget Instructions
Applicants are required to submit a Proposal Budget and Budget Narrative (Budget Attachment). Upon submission the Budget Attachment will become Section 5: Budget (Budget Tables & Narrative) making up part of the official proposal. The Budget Attachment must be filled out completely and accurately. Applicants are solely responsible for the accuracy and completeness of the information entered in the Proposal Budget and Budget Narrative.
The Proposal Budget must cover the entire grant period. For additional guidance related to grant budgets, refer to the BSCC Grant Administration Guide. The Budget Attachment is provided as a stand-alone document on the BSCC website.
Budget Attachment
Organized-Retail-Theft-Prevention-Grant-Program-Budget-Attachment.-Final.xlsx
SECTION V -
ATTACHMENTS
This section list the attachments that are required at the time of submission, unless otherwise noted. Project Work Plan (Appendix B) - Mandatory Grantee Assurance for Non-Governmental Organizations (Appendix D) - Mandatory Local Impact Letter(s) (Appendix E) - Mandatory Letter(s) of Commitment (Appendix F) - If Applicable Policies Limiting Racial Bias - Refer to page 9 of the Proposal Instruction Packet - Mandatory Policies on Surveillance Technology - Refer to page 9 of the Proposal Instruction Packet - If Applicable Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement (Appendix G) - Mandatory Governing Board Resolution (Appendix H) - Optional
Project Work Plan (Appendix B)
Project-Work-Plan-ORT.docx
Grantee Assurance for Non-Governmental Organizations (Appendix D) Appendix_D.pdf
Local Impact Letter(s) (Appendix E)
Local_Impact_Letter.pdf
Letter(s) of Commitment, (Appendix F)
Rocklin_Support_Letter.pdf
Placer_County_Support_Letter.pdf
Rocklin_Support_Banks.pdf
Placer_DA_Support.pdf
Policies Limiting Racial Bias
Bias_Based_Policing_Policy.pdf
Policies on Surveillance Technology
BWC_Policy.pdf
LPR_Policy.pdf
Facial_Recognition_System-3.pdf
Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement (Appendix G)
Signed_Appenix_G.pdf
OPTIONAL:
Governing Board
Resolution (Appendix
H)
n/a
OPTIONAL:
Bibliography
n/a
CONFIDENTIALITY
NOTICE:
All documents submitted as a part of the Organized Retail Theft Prevention Grant Program proposal are public documents and may be subject to a request pursuant to the California Public Records Act.
The BSCC cannot ensure the confidentiality of any information submitted in or with this proposal. (Gov. Code, § 6250 et seq.) Organized Retail Theft Prevention Grant Program
Applicants must complete a Project Work Plan. This Project Work Plan identifies measurable goals and objectives, process and outcome measures, activities and services, responsible parties for those activities and services, data sources and estimated timelines. Completed plans should (1) identify the project’s top goals and objectives; (2) identify how the goal(s) will be achieved in terms of the activities, responsible staff/partners, and start and end dates, process and outcome measures; and (3) provide goals and objectives with a clear relationship to the need and intent of the grant. As this grant term is for three (3) years, the Project Work Plan must attempt to identify activities/services and estimate timelines for the entire grant term. A minimum of one goal and corresponding objectives, process measures, etc. must be identified.
Applicants must use the Project Work Plan provided below. You will be prompted to upload this document to the BSCC-Submittable Application.
(1) Goal: > Increase the clearance rate of retail theft cases while deterring organized theft groups from operating in our area.
Objectives (A., B., etc.) > A. Solve retail theft cases at a higher frequency, to include successful prosecution and diversion if applicable.
B. Identify organized theft operations through information sharing with regional law enforcement and retail partners.
C. Use advanced processing and forensic tools to target those purchasing or receiving stolen goods.
Process Measures and
Outcome Measures:
> The percentage of Roseville Police theft cases in closed status should increase while those in pending status decrease. The Pl acer County DA should see an increase in the number of theft cases submitted to their office. An increased number of mobile device data extractions should lead to an increase in co-conspirator identifications.
Project activities that support the identified goal and objectives: Responsible staff/partners Timeline Start Date End Date
> Regional team meetings to share information on theft groups and active investigations. Identification of unknown suspects through the use of facial recognition, pattern analysis, and an expanded LPR network. Establishing partnerships with retailers and their loss prevention associates.
Roseville Police Department,
Rocklin Police Department,
Placer County DA, CHP ORC
Regional Task Force ,
Westfield Galleria & other
Major Retailers
> October 2023 December 2026
List data and sources to be used to measure outcomes: > Roseville PD and Placer County DA RMS data. Graykey, Flock, and Clearview AI audit data.
Appendix B: Project Work Plan
Organized Retail Theft Prevention Grant Program
(2) Goal: > Reduce motor vehicle & motor vehicle accessory theft though the use of targeted operations and technology.
Objectives (A., B., etc.) > A. Solve motor vehicle, and motor vehicle accessory theft cases at a higher frequency.
B. Partner with Placer RATTF to identify and target motor vehicle theft rings.
C. Deter repeat thefts in high crime parking lots and neighborhoods.
Process Measures and
Outcome Measures:
> The percentage of Roseville PD motor vehicle/accessory theft cases in closed status should increase while those in pending status should decrease. Placer County RATTF should see an increase in recovered stolen vehicles and stolen vehicle accessories such as catalytic convertors. Increase d number of suspect apprehensions in high theft area s through bait property deployment.
Project activities that support the identified goal and objectives: Responsible staff/partners Timeline Start Date End Date
> Deploy bait vehicle with bait property to combat theft. Use an expanded LPR network along with facial recognition to identify unknown theft suspects. Conduct targeted operations with the Placer RATTF.
Roseville Police Department,
Placer County DA, Placer
RATTF
> November 2023 > December 2026
List data and sources to be used to measure outcomes: > Roseville PD and Placer County DA RMS. Flock, Clearview AI, and Leads Online audit data. Total number of bait car deployments tracked internally.
Total
$91,817.00
$386,231.00
$0.00
$0.00
$75,000.00
$31,099.00
$25,000.00
$0.00
$0.00
$609,147.00
Total
$91,817.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$91,817.00
Total
$16,392.00
$59,400.00
$6,580.00
$234,000.00
$7,714.00
$41,160.00
$20,985.00
$0.00
$386,231.00
TOTAL
1b. Salaries & Benefits Narrative:
Retail theft and motor vehicle accessory theft typically spike in Roseville during the holiday season (November and December) due to our larger regional mall and influx of shoppers. To combat theft during this time period, the department would deploy extra officers in strategic locations across the city. The officers would work in two, two-man teams for a total of 4 officers. These officers would work 6 hours a day, three days per week, for four weeks. The officers would primarily partner with retail loss prevention associates to target known thieves but may also conduct bait property operations or roving patrols. The extra enforcement would begin in 2023 and conclude in 2026 for a total of four holiday seasons. The department would also explore moving an extra enforcement day to another month during the calendar year if the specific need arose to combat an emerging retail theft group or motor vehicle accessory theft trend.
The hourly calculations are as follows: 4 officers x 6 hours a day = 24 hours x 3 days per week = 72 hours x 4 weeks = 288 hours x 4 years = 1,152 hours.
Clearview.AI Facial Recognition Software
GrayKey Forensic Software Upgrade
1. Salaries & Benefits
4. Non-Governmental Organization (NGO) Subcontracts
6. Equipment/Fixed Assets
7. Financial Audit (Up to $25,000)
8. Other (Travel, Training, etc.)
1a. Salaries & Benefits
Description of Salaries & Benefits (% FTE or Hourly Rate) & Benefits Police Officer Extra Enforcement Overtime 288 hours @ $78.24 (2023 OT rate) per hour ($22,533.12). 864 hours @ $80.19 (2024+ OT rate) per hour ($69,284.16). Salary only costs based upon top step police officer overtime rate with a raise occurring in Jan 2024.
2. Services and Supplies
3. Professional Services or Public Agencies
5. Data Collection and Evaluation
9. Indirect Costs
Organized Retail Theft Prevention Grant Program - Project Budget and Budget Narrative 44-Month Budget: October 1, 2023 to June 1, 2027
City of Roseville Police Department
2a. Services and Supplies
Name of Applicant:
2 Soft Case Units @ $565ea ($1,130) . 2 Cardboard Units @ $565ea ($1,130). Annual Tracking Plan per unit ($360 x4) x 3 Years ($4,320).
Budget Line Item
Note: Rows 7-16 will auto-populate based on the information entered in the budget line items (Salaries and Benefits, Services and Supplies, etc.) Fleet services for Bait Vehicle
CovertTrack GPS Tracking Tools
Cell Hawk Analytics Software
LeadsOnline Software
Flock License Plate Reader Cameras 26 Cameras @ $3,000ea ($78,000) x 3 Years.
TOTAL
Description of Services or Supplies Calculation for Expenditure 3 Year, 15 User Contract @ $16,392.
Monthly preventative maintenance costs $203 per month x 38 months.
PowerPlus subsription. $13,720 x 3 Years.
12 User Package. $6,995 x 3 Years.
TOTAL
Upgrade from Essential Plan to Advance Plan. Price difference of $19,800 x 3 Years. 2b. Services and Supplies Narrative:
Description of Professional Service(s) Total
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
3b. Professional Services Narrative
Total
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total
$75,000.00
$0.00
$0.00
$0.00
4a. Non-Governmental Organization (NGO) Subcontracts
Calculation for Expense
Data Collection & Evaluation Personnel costs for time spent by Lieutenants ($82.13/hour) and Crime Analysts ($50.35/hour). 5a. Data Collection and Evaluation
Calculation for Expense
TOTALS
4b. Non-Governmental Organization (NGO) Subcontracts Narrative None.
Description of Non-Governmental Organization
(NGO) Subcontracts
Description of Data Collection and Evaluation
3a. Professional Services
TOTAL
The Roseville Police Department has embraced emerging technology to aid in the investigation of our retail, motor vehicle, and motor vehicle accessory theft cases. To further assist officers, detectives, and crime analysts, the department would purchase subscriptions to the following tools:
• Clearview.AI – Images of an unknown suspect are often obtained during an investigation. This software would allow the department to search those unknown images against open-sourced images from the Internet. This tool is currently being successfully utilized by a partner agency. • LeadsOnline – The PowerPlus subscription level provides investigative capabilities such as CompStat mapping, image searching, person intelligence, and access to third party seller sites such as E-Bay and Offer Up. Not only would the software aid in identifying suspects, but it would also allow for better tracking of stolen property related to organized retail theft. • CellHawk Analytics – Mobile device data is often key to uncovering additional layers of a theft operation. This software would analyze various pieces of device data, establish patterns, and aid in identifying co-conspirators and/or additional victims.
• GrayKey Forensics – The department currently has funding for the base level (Essential) subscription plan. This plan only allows for 30 After First Unlock (AFU) or brute force extractions annually. An upgrade to the Advanced plan would allow for 125 (AFU) extractions which would more adequately address our current workload and allow for better follow up in organized retail theft cases.
In additional to software the department would also purchase the following tools:
• Flock License Plater Reader (LPR) cameras – The department currently utilizes LPR cameras to combat motor vehicle theft and as an investigative tool in retail theft and motor vehicle accessory theft cases. Our crime analysis unit has identified 26 high priority locations throughout the city in which an expansion of our LPR program would improve our ability to recover stolen vehicles and identify retail theft suspect vehicles.
• 3Si GPS Trackers - The department previously had a bait property program to combat motor vehicle and motor vehicle accessory theft. The purchase of 4 new trackers, 2 soft pouch and 2 cardboard, would allow our department to reinstate this program. The tracking tags could be deployed to assist with specific retail theft operations or at high theft locations throughout the city. • Bait Vehicle (Maintenance) – A request for a bait vehicle is itemized in section 6a and includes a more detailed description of its purpose. This line item is for the monthly maintenance costs associated to that vehicle through city fleet services.
None.
Calculation for Expenditure
$0.00
$0.00
$0.00
$0.00
$75,000.00
Description of Equipment/Fixed Assets Total
$31,099.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$31,099.00
Total
$25,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$25,000.00
Total
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL
7b. Financial Audit) Narrative:
These costs would be necessary for the required financial audit at the end of the grant period to ensure all allocated funds were spent appropriately.
TOTAL
7a.Financial Audit
Description Calculation for Expense
Financial Audit Approximate cost to contract a ceritifed public accountant. 8a.Other (Travel, Training, etc.)
Description Calculation for Expense
Travel Grantee team meetings. No cost for one day trips. 5b. Data Collection and Evaluation Narrative
As mandated, the Roseville Police Department will set aside $75,000 for data collection and evaluation efforts. These costs will include personnel time spent for the development of the local evaluation plan and evaluation report. It will also include the personnel time spent for data compilation, analysis, and final reporting.
TOTALS
4 Door Honda Accord (or similar) - Bait Vehicle
TOTALS
6b. Equipment/Fixed Assets Narrative
6a. Equipment/Fixed Assets
Calculation for Expense
The Roseville Police Department previously had success with a bait vehicle program to combat motor vehicle and motor vehicle accessory theft. The vehicles used for this program were donated and reached end of life, thus ending the program. A new vehicle would allow the department to re-institute the bait vehicle program and subsequently deploy in high theft areas. Tracking devices would allow for the identification and safe apprehension of thieves.
MSRP Pricing ($28,390) + Tax ($2,200), Title/Registration ($429), & Documentation Fee ($80) Grant Funds Total
$0 $0
$0
$0 $0
$0
TOTAL $0 $0
9b. Indirect Costs Narrative:
None.
Please see instructions tab for additional information regarding Indirect Costs. If the amount exceeds the maximum allowed and/or turns red , please adjust it to not exceed the line-item noted.
For this grant program, indirect costs may be charged using only one of the two options below:
1) Indirect costs not to exceed 10 percent (10%) of the total grant award. Applicable if the organization does not have a federally approved indirect cost rate.
If using Option 1) grant funds allocated to Indirect Costs may not exceed:
2) Indirect costs not to exceed 20 percent (20%) of the total grant award. Applicable if the organization has a federally approved indirect cost rate. Amount claimed may not exceed the organization's federally approved indirect cost rate.
If using Option 2) grant funds allocated to Indirect Costs may not exceed:
9a. Indirect Costs
8b. Other (Travel, Training, etc.) Narrative:
No cost incurred when traveling to Sacramento for one day meetings.
Policy401Roseville Police DepartmentPOLICY MANUAL
Copyright Lexipol, LLC 2023/01/18, All Rights Reserved.Published with permission by Roseville Police DepartmentBias-Based Policing - 1 Bias-Based Policing401.1 PURPOSE AND SCOPEThis policy provides guidance to department members that affirms the Roseville PoliceDepartment's commitment to policing that is fair and objective. The intent of this policy is toincrease the Department's effectiveness as a law enforcement agency and to build mutual trustand respect with the city's diverse groups and communities.Nothing in this policy prohibits the use of specified characteristics in law enforcement activitiesdesigned to strengthen the department's relationship with its diverse communities (e.g., culturaland ethnicity awareness training, youth programs, community group outreach, partnerships).401.1.1 DEFINITIONSDefinitions related to this policy include:Bias-based policing- An inappropriate reliance on actual or perceived characteristicssuch as race, ethnicity, national origin, religion, sex, sexual orientation, gender identity orexpression, economic status, age, cultural group, disability, or affiliation with any non-criminalgroup (protected characteristics) as the basis for providing differing law enforcement service orenforcement (Penal Code § 13519.4).Racial or Identity Profiling- the consideration of, or reliance on, to any degree, actual orperceived race, color, ethnicity, national origin, age, religion, gender identity or expression, sexualorientation, or mental or physical disability in deciding which persons to subject to a stop or indeciding upon the scope or substance of law enforcement activities following a stop, except thatan officer may consider or rely on characteristics listed in a specific suspect description.Implicit Bias -the attitudes or stereotypes that affect a person’s understanding, actions,and decisions in an unconscious manner. These biases, which encompass both favorable andunfavorable assessments, are activated involuntarily and without an individual’s awareness orintentional control. Implicit biases are different from known biases that individuals may chooseto conceal.Bias by Proxy- when an individual calls/contacts the police and makes false or ill-informed claimsof misconduct about persons they dislike or are biased against based on explicit racial and identityprofiling or implicit bias. When the police act on a request for service based in unlawful bias, theyrisk perpetuating the caller’s bias. Sworn and professional staff should use their critical decision-making skills, drawing upon their training to assess whether there is criminal conduct.401.2 POLICYThe Roseville Police Department is committed to providing law enforcement services to thecommunity without being unduly influenced toward the racial, cultural or other differences ofthose served. The Department is committed to providing services and enforcing the laws in aprofessional, nondiscriminatory, fair, and equitable manner that keeps both the community andofficers safe and protected.
Roseville Police DepartmentPOLICY MANUALBias-Based Policing Copyright Lexipol, LLC 2023/01/18, All Rights Reserved.Published with permission by Roseville Police DepartmentBias-Based Policing - 2 Department personnel must not delay or deny policing services based on an individual’s actualor perceived personally identifying characteristics.All Department personnel, including dispatchers and professional staff, are responsible forunderstanding and complying with this policy. All Department personnel share the responsibilityof preventing bias-based policing and shall report any violations of this policy they observe or ofwhich they have knowledge.At no time shall any member retaliate against any person who complains of biased policing orexpresses negative views about them or law enforcement in general.401.3 BIAS-BASED POLICING PROHIBITEDBias-based policing is strictly prohibited.However, nothing in this policy is intended to prohibit an officer from considering protectedcharacteristics in combination with credible, timely and distinct information connecting a person orpeople of a specific characteristic to a specific unlawful incident, or to specific unlawful incidents,specific criminal patterns or specific schemes. Except as provided above, officers shall notconsider personal characteristics in establishing either reasonable suspicion or probable cause.401.3.1 CALIFORNIA RELIGIOUS FREEDOM ACTMembers shall not collect information from a person based on religious belief, practice, affiliation,national origin or ethnicity unless permitted under state or federal law (Government Code §8310.3).Members shall not assist federal government authorities (Government Code § 8310.3):(a) In compiling personal information about a person’s religious belief, practice, affiliation,national origin or ethnicity.(b) By investigating, enforcing or assisting with the investigation or enforcement of anyrequirement that a person register with the federal government based on religiousbelief, practice, or affiliation, or national origin or ethnicity.401.4 MEMBER RESPONSIBILITIESEvery member of this department shall perform his/her duties in a fair and objective manner andis responsible for promptly reporting any suspected or known instances of bias-based policing toa supervisor. Members should, when reasonable to do so, intervene to prevent any biased-basedactions by another member.To cultivate and foster transparency and trust with all communities, each Department membershall do the following when conducting pedestrian or vehicle stops or otherwise interacting withmembers of the public, unless circumstances indicate it would be unsafe to do so:(a) Be courteous, professional, and respectful.(b) State the reason for the stop as soon as practicable, unless providing this informationwill compromise officer or public safety or a criminal investigation.
Roseville Police DepartmentPOLICY MANUALBias-Based Policing Copyright Lexipol, LLC 2023/01/18, All Rights Reserved.Published with permission by Roseville Police DepartmentBias-Based Policing - 3 (c) Reasonably answer questions that the individual may have about the stop.(d) Ensure that a detention is no longer than necessary to take appropriate action forthe known or suspected offense and Department member convey the purpose of anyreasonable delays.(e) All personnel, including dispatchers and professional staff, shall not use harassing,intimidating, derogatory, or prejudiced language, including profanity or slurs,particularly when related to an individual’s actual or perceived personal characteristics.(f) Dispatchers and sworn personnel shall be aware of and take steps to curb the potentialfor bias by proxy in a call for service.(g) Officers should draw upon their training and use their critical decision-making skills toassess whether there is criminal conduct and to be aware of implicit bias and bias byproxy when carrying out their duties.(h) All personnel, including dispatchers and professional staff, shall aim to buildcommunity trust through all actions they take, especially in response to bias-basedreports.401.4.1 REASON FOR CONTACTOfficers contacting a person shall be prepared to articulate sufficient reason for thecontact, independent of the protected characteristics of the individual.To the extent that written documentation would otherwise be completed (e.g., arrest report, fieldinterview (FI) card), the involved officer should include those facts giving rise to the contact, asapplicable.Except for required data-collection forms or methods, nothing in this policy shall require any officerto document a contact that would not otherwise require reporting.401.4.2 REPORTING OF STOPSAs required by the California Racial and Identity Profiling Act of 2015, Roseville Police Departmentis required to collect data on: (a) civilian complaints that allege racial and identity profiling and (b)perceived demographic and other detailed data regarding pedestrian and traffic stops. The datato be collected for stops includes, among other things, perceived race or ethnicity, approximateage, gender, LGBT status, limited or no English fluency, or perceived or known disability, as wellas other data such as the reason for the stop, whether a search was conducted, and the resultsof any such search. All agencies must report this data to the California Department of Justice.Unless an exception applies under 11 CCR 999.227, an officer conducting a stop of a personshall collect the data elements required by 11 CCR 999.226 for every person stopped and preparea stop data report. When multiple officers conduct a stop, the officer with the highest level ofengagement with the person shall collect the data elements and prepare the report (11 CCR999.227).
Roseville Police DepartmentPOLICY MANUALBias-Based Policing Copyright Lexipol, LLC 2023/01/18, All Rights Reserved.Published with permission by Roseville Police DepartmentBias-Based Policing - 4 If multiple agencies are involved in a stop and the Roseville Police Department is the primaryagency, the Roseville officer shall collect the data elements and prepare the stop data report (11CCR 999.227).The stop data report should be completed by the end of the officer's shift or as soon as practicable(11 CCR 999.227).The Department should regularly analyze data to assist in identifying practices that may have adisparate impact on any group relative to the general population.401.5 SUPERVISOR RESPONSIBILITIESSupervisors should monitor those individuals under their command for compliance with this policyand shall handle any alleged or observed violations in accordance with the Peace Officers Bill ofRights (Government Code 3300-3312) and the Internal Affairs Investigations Policy.(a) Supervisors should discuss any issues with the involved officer and his/her supervisorin a timely manner.(a) Supervisors should document these discussions, in the prescribed manner.(b) In accordance with the Body-Worn Camera Policy, supervisors shall conduct monthlycompliance reviews for all officers they supervise.(a) Recordings or data that capture a potential instance of bias-based policingshould be appropriately retained for any potential administrative investigationpurpose.(c) Supervisors shall initiate investigations of any actual or alleged violations of this policy.(d) Supervisors should take prompt and reasonable steps to address any retaliatory actiontaken against any member of this department who discloses information concerningbias-based policing.401.6 TRAININGTraining on fair and objective policing and review of this policy should be conducted as directedby the Professional Standards Unit.(a) All sworn members of this department will be scheduled to attend Peace OfficerStandards and Training (POST)-approved training on the subject of bias-basedpolicing.(b) Pending participation in such POST-approved training and at all times, all membersof this department are encouraged to familiarize themselves with and consider racialand cultural differences among members of this community.(c) Each sworn member of this department who received initial bias-based policingtraining will thereafter be required to complete an approved refresher course everyfive years, or sooner if deemed necessary, in order to keep current with changingracial, identity and cultural trends (Penal Code § 13519.4(i)).(d) Officers should be mindful of their training on implicit bias and regularly reflect onspecific ways their decision-making may be vulnerable to implicit bias.
Roseville Police DepartmentPOLICY MANUALBias-Based Policing Copyright Lexipol, LLC 2023/01/18, All Rights Reserved.Published with permission by Roseville Police DepartmentBias-Based Policing - 5 401.7 REPORTING TO CALIFORNIA DEPARTMENT OF JUSTICEThe Professional Standards Unit Manager and the Records Manager or the authorized designeeshall ensure that all data required by the Department of Justice (DOJ) regarding complaints ofracial bias against officers is collected and reported annually to DOJ (Penal Code § 13012; PenalCode § 13020).
Policy
608
Roseville Police Department
POLICY MANUAL
Copyright Lexipol, LLC 2021/05/31, All Rights Reserved.
Published with permission by Roseville Police Department ***DRAFT*** Facial Recognition System - 1 Facial Recognition System
608.1 PURPOSE AND SCOPE
Facial recognition technology involves the ability to examine and compare distinguishing characteristics of a human face through the use of biometric algorithms contained within a software application. This technology can be a valuable investigative tool to detect and prevent criminal activity, or reduce an imminent threat to health or safety.
It is the purpose of this policy to provide Roseville Police Department personnel with guidelines and principles for the collection, access, use, dissemination, retention, and purging of images related to facial recognition (FR). This policy will ensure that the use of facial recognition does not violate the privacy, civil rights, and civil liberties of individuals.
All deployments of the facial recognition system are for official use only/law enforcement sensitive.
The provisions of this policy are provided to support the following authorized uses of face recognition information:
(a) An active or ongoing criminal investigation.
(b) To mitigate an imminent threat to health or safety. (c) To investigate and/or corroborate tips and leads.
(d) To assist in the identification of potential witnesses and/or victims of violent crime. (e) To support law enforcement in critical incident responses and special events. 608.2 POLICY
This policy was established to ensure that all images are lawfully obtained, and facial recognition software is used only for the purposes outlined therein.
All authorized personnel will comply with the Roseville Police Department’s facial recognition policy and will be required to complete the mandatory training. 608.3 DEFINITIONS
Facial Recognition- An application that uses biometric algorithms to detect multiple landmarks and measurements of a face that may be compared to a gallery of known images to find potential matches.
Face Identification- The manual process (the human aspect) of examining potential matches from facial recognition, looking for similarities or differences.
Gallery- Any database of known images.
Probe Image - Any unknown image used for facial recognition.
Gallery Image- An image from an existing database. Once a probe image is run through the facial recognition system, it is manually compared to gallery images to identify possible matches.
Roseville Police Department
POLICY MANUAL
Facial Recognition System
Copyright Lexipol, LLC 2021/05/31, All Rights Reserved.
Published with permission by Roseville Police Department ***DRAFT*** Facial Recognition System - 2 608.4 DISCLOSURE REQUESTS
Records will be disclosed in accordance with RPD Policy 805, Records Maintenance and Release. 608.5 ROLES AND RESPONSIBILITIES
Facial recognition systems shall only be deployed for official law enforcement purposes. Facial recognition possible matches shall NOT be the sole basis for enforcement. Facial recognition shall only be used as an investigative tool to provide leads; further investigation should be completed for additional evidence, in order to make a positive identification of the suspect.
If a possible match is located by an facial recognition user, a second trained facial recognition user shall complete a second check in order to confirm a possible match. 608.5.1 USER RESPONSIBILITY
Authorized users who utilize facial recognition to assist in their investigation are required to capture and maintain facial recognition data according to the guidelines outlines in the associated Facial Recognition Procedure.
See the Roseville Police Department Procedural Manual: 1201.3 SEARCHES AND RESULTS for specifics.
608.6 FACIAL RECOGNITION SEARCH REQUESTS
An employee may request that an authorized user run a search of facial recognition to assist in an investigation. The requestor must complete the Facial Recognition Request Form available through the HUB.
Although the authorized user is the one conducting the search, they are not required to document their findings in a supplemental report. The Authorized user will notify the requestor of the search findings and will provide them all related facial recognition material. The requestor is responsible for documenting the search and findings in their related case report.
Data collected by a body worn camera shall not be used as a probe image for purposes of facial recognition.
608.6.1 OUTSIDE AGENCY REQUESTS/BULLETINS
Authorized users should not run proactive facial recognition searches related to an outside agency information bulletin.
When an outside agency requests our assistance in running a facial recognition search, the request shall be handled on a case by case basis and only with the approval of the Services Division Captain or designee. If facial recognition use is approved for an outside agency, the authorized user shall provide the requestor a disclaimer that the findings of the search are to be used as an investigative lead only and that further investigation should be completed for additional evidence, in order to make a positive identification of a suspect.
Roseville Police Department
POLICY MANUAL
Facial Recognition System
Copyright Lexipol, LLC 2021/05/31, All Rights Reserved.
Published with permission by Roseville Police Department ***DRAFT*** Facial Recognition System - 3 608.7 FACIAL RECOGNITION ADMINISTRATOR
The Services Division Captain or designee shall be responsible for developing guidelines and procedures to include:
(a) A description of the job title or other designation of the members who are authorized to use or access or use facial recognition.
(b) Training requirements for authorized users.
(c) A description of how the facial recognition system will be monitored to ensure the security of the information and compliance with applicable privacy laws. (d) Procedures for system operators to maintain records of access. (e) The title and name of the current designee overseeing the facial recognition operation. (f) Working with the Custodian of Records on the retention and destruction of facial recognition data.
(g) Ensuring this policy and related procedures are conspicuously posted on the department’s website.
Facial Recognition administrators shall:
(a) Coordinate the training for all users of the facial recognition programs. (b) Conduct facial recognition quarterly audits of user queries. (c) Update access to the database for users who show a continued need for it. 608.8 DATA COLLECTION AND RETENTION
The Services Division Captain or designee is responsible for ensuring systems and processes are in place for the proper retention of facial recognition data.
All facial recognition data should be stored for a minimum of two years and and in accordance with the established records retention schedule as updated on an annual basis with the City.
Thereafter, facial recognition data should be purged unless it has become, or it is reasonable to believe it will become, evidence in a criminal or civil action or is subject to a discovery request or other lawful action to produce records. In those circumstances the applicable data should be booked into evidence. Probe images are not stored in the image repository within the facial recognition system.
The Roseville Police Department has authorized access to and can perform facial recognition searches utilizing image galleries not owned or maintained by the Roseville Police Department.
Images not maintained or owned by the Roseville Police Department and are subject to the retention policies of the respective agencies authorized to maintain those images. 608.9 AUDITING
The Professional Standards Unit Sergeant will be responsible for conducting facial recognition audits. Facial recognition auditing will include the following:
Roseville Police Department
POLICY MANUAL
Facial Recognition System
Copyright Lexipol, LLC 2021/05/31, All Rights Reserved.
Published with permission by Roseville Police Department ***DRAFT*** Facial Recognition System - 4 608.10 TRAINING
The Facial Recognition Administrator shall ensure that members receive department-approved training for those authorized to access the facial recognition system.
Prior to utilizing the facial recognition system each user shall complete appropriate training and review facial recognition policy and procedure.
Policy425Roseville Police DepartmentPOLICY MANUAL
Copyright Lexipol, LLC 2023/01/18, All Rights Reserved.Published with permission by Roseville Police DepartmentAutomated License Plate Readers (ALPR) - 1 Automated License Plate Readers (ALPR)425.1 PURPOSE AND SCOPEThe purpose of this policy is to provide guidance for the use of digital data obtained through theuse of Automated License Plate Reader (ALPR) technology.425.2 POLICYAll ALPR data and images accessed are for the official use of this department. Because such datamay contain confidential information, it is not open to public review.425.3 DEFINITIONS1. AUTOMATED LICENSE PLATE READER (ALPR)- A device that uses camera andcomputer technology to capture license plate numbers and vehicle photos with date,time, and GPS coordinate information at time of detection.2. STATIONARY ALPR CAMERA– All ALPR cameras will have at least one ALPRcamera integrated to detect license plate or vehicle information in at least onedirection.3. DETECTION – Data obtained by an ALPR within the public view that is captured,including images of license plates, vehicles, subjects, or objects, with GPS informationregarding the location, date, and time of the ALPR read.4. HIT– A notification from the ALPR system that alerts the users that a license platescanned by the ALPR may be in National Crime Information Center (NCIC) or otherlaw enforcement database or that the vehicle is on a “Hot List” for a specific reason,including, but not limited to, being related to a stolen car, wanted person, missingperson, domestic violence protective order, or terrorist-related activity.5. HOT LIST – License plate(s) associated with vehicles of interest from variousdatabases, including, but not limited to, NCIC, DOJ, DMV, IJIS Warrant, and localinvestigations.6. SPECIAL HOT LIST – Created solely to bring the officers’ attention to specific vehiclesthat have been associated with criminal activity. Special Hot Lists could be generatedby comparing data from several law enforcement databases.7. ALPR ADMINISTRATOR – Any person authorized to create or disable, monitor, andaudit user accounts.425.4 ADMINISTRATIONThe ALPR technology, also known as License Plate Recognition (LPR), allows for the automateddetection of license plates. It is used by the Roseville Police Department to convert data associatedwith vehicle license plates for official law enforcement purposes, including identifying stolenor wanted vehicles, stolen license plates and missing persons. It may also be used to gatherinformation related to active warrants, homeland security, active criminal investigations, suspectinterdiction and stolen property recovery.
Roseville Police DepartmentPOLICY MANUALAutomated License Plate Readers (ALPR) Copyright Lexipol, LLC 2023/01/18, All Rights Reserved.Published with permission by Roseville Police DepartmentAutomated License Plate Readers (ALPR) - 2 All ALPR data access, shall be managed by the Investigative Services Captain or designee. TheServices Division Captain or designee will assign members under his/her command to administerthe access to the ALPR data.425.4.1 ALPR ADMINISTRATORThe Investigative Services Captain or designee shall be responsible for developing guidelines andprocedures to comply with the requirements of Civil Code § 1798.90.5 et seq. This includes, butis not limited to (Civil Code § 1798.90.51; Civil Code § 1798.90.53):(a) A description of the job title or other designation of the members and independentcontractors who are authorized to use or access the ALPR system or to collect ALPRinformation.(b) Training requirements for authorized users.(c) A description of how the ALPR system will be monitored to ensure the security of theinformation and compliance with applicable privacy laws.(d) Procedures for system operators to maintain records of access in compliance withCivil Code § 1798.90.52.(e) The title and name of the current designee overseeing the ALPR operation.(f) Working with the Custodian of Records on the retention and destruction of ALPR data.(g) Ensuring this policy and related procedures are conspicuously posted on thedepartment's website.ALPR administrators shall:Ensure all installed ALPR system equipment is functioning properly, on as needed basis.(a) Coordinate the training for all users of the ALPR programs.(b) Conduct audits every 60 days of ALPR user queries.(c) Update access to the database for users who show a continued need for it.425.5 ROLES AND RESPONSIBILITIESALPR systems shall be deployed for official law enforcement purposes, including, but not limited to(a) Locating stolen vehicles, wanted or missing persons, or vehicles, or identifying stolenlicense plates as designated on various Hot Lists.(b) Canvassing areas surrounding recent crimes to capture vehicle license plates in anattempt to locate vehicles that may have been connected to the crimes.(c) Other uses as approved and documented by an appropriate supervisor or ALPRadministrator.(d) ALPR hits shall NOT be the sole basis for an enforcement or investigative stop.Independent reasonable suspicion or probable cause is required before making atraffic stop.
Roseville Police DepartmentPOLICY MANUALAutomated License Plate Readers (ALPR) Copyright Lexipol, LLC 2023/01/18, All Rights Reserved.Published with permission by Roseville Police DepartmentAutomated License Plate Readers (ALPR) - 3 425.6 OPERATIONSUse of ALPR data is restricted to the purposes outlined below. Department members shall notuse, or allow others to use the database records for any unauthorized purpose (Civil Code §1798.90.51; Civil Code § 1798.90.53).(a) ALPR data shall only be used for official law enforcement business.(b) ALPR data may be used in conjunction with any routine patrol operation orcriminal investigation. Reasonable suspicion or probable cause is not required beforeaccessing ALPR data.(c) No ALPR end user may access department, state or federal data unless otherwiseauthorized to do so.(d) The officer shall verify an ALPR response through the California Law EnforcementTelecommunications System (CLETS) before taking enforcement action that is basedsolely on an ALPR alert.425.6.1 INOPERABLE OR DAMAGED ALPR EQUIPMENTUpon discovery of any ALPR equipment that is inoperable or damaged, officers shall:(a) Not attempt to repair defective or inoperable ALPR equipment and immediately notifyan ALPR Administrator and their Supervisor.(b) Document damage or vandalism to any fixed ALPR camera, ALPR equipment, ora mobile trailer in a crime report and notify the ALPR Administrator. Damaged orvandalized mobile trailers shall be returned to the police facility by a trained officer.425.6.2 ALPR HITSALPR hits shall be broadcast in a timely fashion so that Dispatch can confirm the status of thewanted vehicle and ensure officer and public safety.(a) Officers broadcasting ALPR hits from a vehicle shall have Dispatch confirm vehiclestatus on the appropriate radio channel and not run the plate via the MDC prior tobroadcast.(b) Personnel broadcasting ALPR hits from a desktop shall confirm the vehicle status priorto broadcast on the appropriate radio channel.ALPR hits shall be dispatched as provided below:(a) ALPR hits shall be entered as a call for service using the appropriate LPR call typeto classify the incident.(b) Dispatchers receiving ALPR hit information shall enter a call for service and:1. Confirm the license plate status by running a CLETS/NCIC query and attachingthe results to the incident.2. Obtain the vehicle description and direction of travel.3. Make the appropriate broadcast based on the circumstances surrounding thehit. At a minimum dispatchers will broadcast on the main channel to the PatrolDivision.
Roseville Police DepartmentPOLICY MANUALAutomated License Plate Readers (ALPR) Copyright Lexipol, LLC 2023/01/18, All Rights Reserved.Published with permission by Roseville Police DepartmentAutomated License Plate Readers (ALPR) - 4
4. In the event contact is made with the vehicle, the call type shall be updated toLOCLPR.425.6.3 HOT LISTS(a) Hot Lists (SVS, SRV, SLR) will be automatically downloaded into the ALPR systemmultiple times a day, with the most current data overwriting the old data.(b) Special Hot Lists will only be allowed with approval by the Investigative ServicesCaptain or designee.1. The Hits from Special Hot Lists should be viewed as informational only,created solely to bring the officers' attention to specific vehicles that have beenassociated with criminal activity. Department Special Hot Lists shall not beshared with any other LEA without prior authorization from the InvestigativeServices Captain or designee.425.6.4 HOT PLATESHot Plates added to any ALPR database shall have an expiration date not to exceed thirty (30)days.1. Hot Plates use is currently restricted to authorized personnel with supervisor approval.Hot Plates entered into the ALPR system shall contain the following information:1. Entering officer's name and contact phone number.2. Related case number.3. Short synopsis of originating call or reason for entry with as much description aspossible.License plates entered into ALPR as a Hot Plate that will also be entered into SVS, SLR, SFR,MUPS, etc. shall have an expiration not to exceed twenty-four (24) hours.425.6.5 USER SEARCHESWhen an officer uses any ALPR system to aid in an investigation, the following information shallbe entered upon each search:1. Searching officer's name.2. Related case/CFS number, if applicable.3. If no case/CFS number is available, the officer must provide a reason for the searchwith as much description as possible.425.7 DATA COLLECTION AND RETENTIONThe Investigative Services Captain or designee is responsible for ensuring systems and processesare in place for the proper collection and retention of ALPR data.All ALPR data should be stored for 60 days (Vehicle Code § 2413) and in accordance withthe established records retention schedule as updated on an annual basis with the City.Thereafter, ALPR data should be purged unless it has become, or it is reasonable to believe it Roseville Police DepartmentPOLICY MANUALAutomated License Plate Readers (ALPR) Copyright Lexipol, LLC 2023/01/18, All Rights Reserved.Published with permission by Roseville Police DepartmentAutomated License Plate Readers (ALPR) - 5 will become, evidence in a criminal or civil action or is subject to a discovery request or otherlawful action to produce records. In those circumstances the applicable data should be bookedinto evidence.425.8 ACCOUNTABILITYAll data will be closely safeguarded and protected by both procedural and technological means.The Roseville Police Department will observe the following safeguards regarding access to anduse of stored data (Civil Code § 1798.90.51; Civil Code § 1798.90.53):(a) All ALPR data shall be accessible only through a login/password-protected systemcapable of documenting all access of information by name, date and time (CivilCode § 1798.90.52).(b) Members approved to access ALPR data under these guidelines are permitted toaccess the data for legitimate law enforcement purposes only.425.9 RELEASING ALPR DATAThe ALPR data may be shared only with other law enforcement or prosecutorial agencies forofficial law enforcement purposes or as otherwise permitted by law.Requests for ALPR data by non-law enforcement or non-prosecutorial agencies will be processedas provided in the Records Maintenance and Release Policy (Civil Code § 1798.90.55).425.9.1 DATA SHARING - OUTSIDE AGENCIESRequests received from outside agencies to access Roseville Police Department (RPD) ALPRdata will be evaluated under the following guidelines:(a) Sharing request will be limited to agencies within 150 mile radius of the City ofRoseville or on a case by case basis with agencies outside of that area.(b) Sharing requests will be reviewed by the Investigative Services Captain or designeeto make a determination.425.9.2 DATA SHARING - SPECIAL REQUESTSSpecial requests received from outside agency personnel will be evaluated, on a case by casebasis, under the following guidelines:(a) The agency makes a written request for the ALPR data that includes:(a) The name of the agency.(b) The name of the person requesting.(c) The intended purpose of obtaining the information.(b) The request is reviewed by the Investigative Services Captain or the authorizeddesignee and approved before the request is fulfilled.(c) See the associated ALPR procedure for specific guidelines.
Roseville Police DepartmentPOLICY MANUALAutomated License Plate Readers (ALPR) Copyright Lexipol, LLC 2023/01/18, All Rights Reserved.Published with permission by Roseville Police DepartmentAutomated License Plate Readers (ALPR) - 6 425.10 AUDITINGThe Professional Standards Unit Sergeant will be responsible for conducting ALPR audits. ALPRauditing will include the following:(a) Sharing Agreements1. Sharing agreements will be audited annually for assessment of continued need.2. Sharing agreements include both agencies that the Department shares datawith, and agencies that share data with the Department.(b) User Accounts1. User accounts will be audited every 60 days for assessment of continued need.(c) Searches1. User searches will be audited every 60 days for policy compliance.(d) Hot Plate Entries1. Hot plate entries will be audited every 60 days for policy compliance.425.11 TRAININGThe ALPR Administrator shall ensure that members receive department-approved training forthose authorized to access the ALPR system (Civil Code § 1798.90.51; Civil Code § 1798.90.53).Prior to utilizing any ALPR system each user shall complete training under the following guidelines:(a) Complete Department training with an approved ALPR trainer.(b) Review ALPR policy and procedure annually and complete associated training quiz.
Roseville PD
BSCC 1166-23
APPENDIX A: Organized Retail Theft Grant Program Scoring Panel Roster Name Title Organization / Agency
1 Ryan Allain Director Government Affairs, California Retailers Association
2 Chesa Boudin Executive Director Criminal Law & Justice Center – UC Berkeley School of Law
3 Michelle Brown Retired Chief Probation Officer San Bernardino County 4 Derek Casebeer Chief Deputy Sacramento County Probation Department
5 Tracie Cone Public Information Officer Board of State and Community Corrections
6 Jason Craven Officer CA Highway Patrol Organized Retail Crime Task Force & Sacramento County
Auto Theft Suppression Task Force
7 Jason Daughrity Retired CHP Captain Commander of Field Support Section 8 Sandra Dinong Associate Governmental Program
Analyst
Board of State and Community
Corrections
9 Evonne Garner Retired Deputy Director Board of State and Community Corrections
10 Mary Jolls Retired Deputy Director Board of State and Community Corrections
11 Nicole Kirkaldy Restorative Justice and Diversion
Program Director
Yolo County District Attorney's Office
12 Mercedes Morales Associate Governmental Program
Analyst
Board of State and Community
Corrections
13 Ryan Okimura Staff Services Manager I Board of State and Community Corrections
14 Nancy O’Malley Retired District Attorney Alameda County
15 Chelsea Paez Staff Services Manager I Board of State and Community Corrections
16 Bao Phan Associate Governmental Program
Analyst
Board of State and Community
Corrections
17 Rodney Rego Captain Elk Grove Police Department
18 Michelle Solorzano Sr. Project Manager City of El Monte 19 Ashley Taylor Associate Governmental Program
Analyst
Board of State and Community
Corrections
20 Eric Taylor Sheriff San Benito County
Roseville PD
BSCC 1166-23
APPENDIX B: Grantee Assurance for Non-Governmental Organizations The Organized Retail Theft Grant Program Request for Proposals (RFP) includes requirements that apply to non- governmental organizations (NGOs) 1 providing services with grant funds. Grantees are responsible for ensuring that all contracted third parties continually meet these requirements as a condition of receiving funds. The RFP describes these requirements as follows:
Any non-governmental organization that receives Organized Retail Theft Grant Program Grant funds (as either a subgrantee or subcontractor) must:
• Have been duly organized, in existence, and in good standing for at least six (6) months prior to the effective date of its fiscal agreement with the BSCC or with the Organized Retail Theft Grant Program grantee;
o Non-governmental entities that have recently reorganized or have merged with other qualified non-governmental entities that were in existence prior to the six (6) month date are also eligible, provided all necessary agreements have been executed and filed with the California Secretary of State prior to the start date of the grant agreement with the BSCC or the start date of the grantee subcontractor fiscal agreement; • Be registered with the California Secretary of State’s Office, if applicable; • Have a valid Employer Identification Number (EIN) or Taxpayer ID (if sole proprietorship); • Have a valid business license, if applicable;
• Have no outstanding civil judgments or liens;
• Have any other state or local licenses or certifications necessary to provide the services requested (e.g., facility licensing by the Department of Health Care Services), if applicable; and • Have a physical address within California. (An agent for service of process with a California address is insufficient.)
Completing the NGO Assurance (Following Page)
1. Provide the name of the Applicant Agency (the Grantee),
2. List all contracted parties (if known),
3. Check Yes or No to indicate if each contracted part meets the requirements
4. Sign and Submit to the BSCC
NOTE: If the name of the contracted party is unknown or if there will be no contracted parties. Write N/A in the “Name of Contracted Party” field and sign the document.
1 For the purposes of this RFP, NGOs include nonprofit and for-profit community-based organizations, faith-based organizations, evaluators (except government institutions such as universities), grant management companies, and any other non-governmental agency or individual.
Roseville PD
BSCC 1166-23
APPENDIX B: Grantee Assurance for Non-Governmental Organizations
Provide your agency name and in the table list information for all contracted parties.
Grantee:
*Grantees are required to update this list and submit it to BSCC any time a new third- party contract is executed after the initial assurance date. Grantees shall retain (on-site) applicable source documentation for each contracted party that verifies compliance with the requirements listed in the RFP. The BSCC will not reimburse for costs incurred by any third party that does not meet the requirements listed above and for which the BSCC does not have a signed grantee assurance on file.
A signature below is an assurance that all requirements listed above have been met.
AUTHORIZED SIGNATURE
(This document must be signed by the person who is authorized to sign the Grant Agreement.)
NAME OF AUTHORIZED OFFICER TITLE TELEPHONE NUMBER
STREET ADDRESS CITY STATE ZIP CODE
EMAIL ADDRESS
SIGNATURE DATE
X
Name of Contracted Party Address Email / Phone Meets All Requirements
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
ORDINANCE NO. 6734
ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2023-24
BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY
EFFECTIVE AS AN APPROPRIATION MEASURE
THE CITY OF ROSEVILLE ORDAINS:
SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2023-24, is hereby amended as listed on the attached budget adjustment for a grant award from the California Board of State and Community Corrections.
SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.
SECTION 3. The City Clerk is hereby authorized and directed to post a true copy of the foregoing ordinance in each of three (3) conspicuous locations in the City and she shall immediately after such posting enter in the ordinance book, under the record of the ordinance, a certificate under her hand stating the time and place of such publication by posting.
PASSED AND ADOPTED by the Council of the City of Roseville, this ______________ day of _________________, 2023, by the following vote on roll call:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
_______________________________
MAYOR
ATTEST:
__________________________
City Clerk
COUNCIL COMMUNICATION
CC #:
2996
File #:
0704
Title:
Roseville Soccer Complex - Approval of Final Construction Documents Contact:
Tara Gee 916-774-5253 [email protected]
Meeting Date: 10/18/2023
Item #: 9.1.
RECOMMENDATION TO COUNCIL
Staff recommends that the City Council approve the final construction documents for the Roseville Soccer Complex.
BACKGROUND
Location
The 51-acre project is located at 2600 Westbrook Boulevard at Brookstone Drive in the West Roseville Specific Plan area.
Previous Council Approval
In August 2022, the Council approved the master plan for the Roseville Soccer Complex which included 10 lighted artificial turf soccer fields, a universally accessible playground and support features such as off-street parking, restrooms, shade structures, concession/officials room and walkways. At that time, a Subsequent Initial Study/Mitigated Negative Declaration was adopted to comply with the California Environmental Quality Act (CEQA) (SCH No. 2002082057).
Design-Assist Delivery Model and Plan Approval
The approved delivery model is a design-assist process. In March 2023, City Council approved a Design-Assist construction contract with Bothman Construction, Inc. The Design-Assist process includes a Request for Proposals with a plan set at 75% completion. The pre-construction services phase provides for further collaboration between the City, the Designer and the Contractor to achieve a 100% plan set that is consistent with a Guaranteed Maximum Price.
Benefits of this approach provide for a method to control costs through a pre-construction phase for budget analysis and constructability review, minimizes change orders and allows for the phasing of construction work while other aspects of the project are being refined. This decreases delays and provides for an earlier start of construction.
Grading and Infrastructure Plan Approval
The grading plans for the Soccer Complex were approved by Council on June 7, 2023. Grading operations began on June 12, 2023.
Final Permit Issuance
The Engineering and Building permits have now been issued for the full project. This milestone allows the construction of the Soccer Complex to keep moving forward.
Construction Schedule
Construction is estimated to be a two-year project with completion in late 2025, weather permitting.
FISCAL IMPACT
Funding for the construction of the project was approved on March 15, 2023 with the award of the construction contract to Bothman Construction, Inc. The funding for this work includes allocations from the West Roseville Neighborhood Park Fund, the West Roseville Citywide Park Fund, the Strategic Improvement Fund, the Public Facilities Fund, the General Fund, the Federal Stimulus
Reserve - American Rescue Plan Act (ARPA) Fund
and repayment from Placer Valley Tourism
for work performed under a separate Sports Complex effort. Maintenance for this facility will be funded by revenue generated by the facility and the Parks, Recreation & Libraries operations budget in the General Fund.
ENVIRONMENTAL REVIEW
A Subsequent Initial Study/Mitigated Negative Declaration (IS/MND, SCH No. 2002082057) for the Roseville Soccer Complex project was adopted by the City Council on August 17, 2022. The IS/MND covered the potential impacts associated with the purchase of an additional 20 acres of land and the master plan for the ten-field project as currently approved. The associated final construction documents are within the scope of the Subsequent IS/MND; therefore, pursuant to the California Environmental Quality Act, Sections 15168 and 15162, no further analysis is required. The project is subject to the mitigation measures identified in the IS/MND.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal C - Maintain a safe and healthy community
Goal D - Enhance economic vitality
Goal E - Deliver exceptional city services
Goal F - Invest in well-planned infrastructure and growth
Respectfully Submitted,
Tara Gee, Park Planning & Development Manager
Jill Geller, Parks, Recreation & Libraries Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:
Description
Roseville Soccer Complex Specifications
Roseville Soccer Complex Specifications Project Manual Cover Roseville Soccer Complex Plans 1 of 11
Roseville Soccer Complex 2 of 11
Roseville Soccer Complex 3 of 11
Roseville Soccer Complex Plans 4 of 11
Roseville Soccer Complex 5 of 11
Roseville Soccer Complex 6 of 11
Roseville Soccer Complex 7 of 11
Roseville Soccer Complex 8 of 11
Roseville Soccer Complex 9 of 11
Roseville Soccer Complex 10 of 11
Roseville Soccer Complex 11 of 11
Project Manual for the
Roseville Soccer Complex
Project
September 2023
The latest edition of the City of Roseville Parks Construction Standards are incorporated by reference as a part of this Project Manual. The Parks Construction Standards are available at www.roseville.ca.us/parksintheworks.
Parks, Recreation & Libraries
316 Vernon Street, Suite 400
Roseville, California 95678
www.roseville.ca.us
Roseville Soccer Complex
08/04/2023
Table of Contents
TABLE OF CONTENTS
TABLE OF CONTENTS
SECTION 00 31 46 PERMITS
SECTION 01 10 00 SUMMARY OF WORK
SECTION 01 25 00 SUBSTITUTION PROCEDURES
SECTION 01 33 00 SUBMITTAL PROCEDURES
SECTION 01 45 00 QUALITY CONTROL
SECTION 01 57 23 STORM WATER POLLUTION CONTROL
SECTION 01 78 29 CONFORMANCE SURVEY
SECTION 01 78 39 PROJECT RECORD DOCUMENTS
SECTION 03 30 00 SITE CONCRETE
SECTION 04 20 00 UNIT MASONRY (GENERAL)
SECTION 05 12 00 STRUCTURAL AND MISCELLANEOUS STEEL (GENERAL) SECTION 09 91 00 PAINTING AND FINISHES (GENERAL)
SECTION 12 93 00 SITE FURNISHINGS
SECTION 26 00 00 SITE ELECTRICAL
SECTION 26 22 00 DRY TYPE TRANSFORMERS
SECTION 26 24 00 SWITCHBOARD
SECTION 26 56 19 LED EXTERIOR LIGHTING
SECTION 26 56 68 SPORTS FIELD LIGHTING
SECTION 31 10 00 CLEARING AND GRUBBING
SECTION 31 20 00 EARTHWORK
SECTION 31 23 00 EXCAVATION AND FILL
SECTION 32 11 00 BASE COURSES
SECTION 32 12 16 ASPHALT CONCRETE PAVING
SECTION 32 18 13 SYNTHETIC TURF PLAYING FIELD
SECTION 32 18 14 SYNTHETIC TURF BASE
SECTION 32 31 13 CHAIN LINK FENCING
SECTION 32 31 16 WELDED WIRE FENCES AND GATES
SECTION 32 84 00 IRRIGATION SYSTEM
SECTION 32 90 00 PLANTING
SECTION 33 00 00 UTILITIES
Roseville Soccer Complex
06/12/2023
Table of Contents
APPENDICES
A: Irrigation Schedules 3 page
B: Soils Fertility Report – not provided
C: Geotechnical Report 70 pages
D: Geotechnical Report Supplemental Recommendations 1 page E: FlexGround EnduraFlex Manufacturer’s Specifications 6 pages F: FlexGround FlexGrass Manufacturer’s Specifications 6 pages G: KoolFog Manufacturer’s Specifications 8 pages
H: Post Construction Storm Water Quality Plan 102 pages
Roseville Soccer Complex
08/04/2023
Section 00 31 46: Permits
SECTION 00 31 46
PERMITS
PART 1 - GENERAL
1.01 General Requirements
A. The requirements set forth in the General Conditions shall be in addition to the standards provided herein.
B. The requirements set forth in the Supplemental Conditions shall be in addition to the standards provided herein.
C. The intent of this Section is to furnish bidders with the known list of required permits for the Work under the Contract Documents . Bidders should note that the list is not necessarily complete and that additional requirements may exist or arise.
1.02 Permits
A. The Contractor shall obtain copies of the following permits from the Project Manager. Copies of these shall be obtained prior to start of work and shall be kept on the jobsite.
1. State Water Resources Control Board General Permit for Discharges of Storm Water Associated with Construction Activity:
The City has prepared and submitted the SWPPP and Notice of Intent (NOI) to the State Water Resources Control Board. Prior to starting construction, Contractor shall obtain coverage under and comply with the General Permit for Discharges of Storm Water Associated with Construction Activity (Construction General Permit Order 2009- 0009-DWQ). The City will prepare and submit the NOT when permanent BMP’s have been installed.
2. City of Roseville Department of Development Services , Encroachment Permit for all Work related to this project.
3. City of Roseville Department of Development Services, Grading Permit for all Work related to this project.
4. City of Roseville Department of Development Services, Building Permit for all structural items associated with this project, including, but not limited to, sport field and pedestrian lighting, netting poles, fencing, restrooms, shade structures, drinking fountain (plumbing code), and miscellaneous electrical.
Roseville Soccer Complex
06/12/2023
Section 00 31 46: Permits
B. Contractor shall comply with the conditions of these permits and will be solely responsible for all costs associated with meeting permit conditions unless specifically specified otherwise in these Contract Documents.
C. A copy of the permit is included in the Appendix of the Project Manual. A trench/excavation permit must be on file with the City. Submit a copy of the notification letter to CAL OSHA, which outlines the project, and contracted scope of work.
PART 2 - PRODUCTS
Intentionally left blank.
PART 3 - EXECUTION
Intentionally left blank.
END OF SECTION
Roseville Soccer Complex
08/04/2023
Section 01 10 00: Summary of Work
SECTION 01 10 00
SUMMARY OF WORK
PART 1 - GENERAL
1.01 General
A. The requirements set forth in the General Conditions shall be in addition to the standards provided herein.
B. The requirements set forth in the Special Conditions shall be in addition to the standards provided herein.
1.02 Project Description
A. Project Name and address:
Roseville Soccer Complex
2600 Westbrook Blvd
B. Project description/scope of work:
The scope of this project includes site demolition, clear and grub of undeveloped lot. Proposed improvements include construction of (10) ten soccer fields with perimeter fencing, fourteen (14) shade structures; north plaza with restroom and concession bui lding and two (2) picnic shade structures , south plaza with restroom and concession building, and two (2) picnic shade structures, an all-inclusive play area with restroom; new parking lot s, new maintenance yard, new hardscape, landscape, site utilities, and path of travel and accessible parking for accessibility requirements. Sport field lighting for ten (10) soccer fields.
C. The Contractor, prior to submission of his bid, shall visit the site and become familiar with the physical site conditions, the plans and specifications . All existing site conditions, apparent in a detailed, on- site inspection, shall be a part of the project . Submission of a bid shall represent the Contractor’s acknowledgment of the existing site conditions and its effect on the implementation of the contract documents.
1.03 Engineering
A. Field Engineering, as a part of this contract, shall include:
1. Layout of the work and establishment of lines and grades.
2. Said work to be performed by a California Registered Civil Engineer or a California licensed Land Surveyor.
3. When discrepancies between the drawings and actual site conditions are discovered, notify the Inspector for instruction on how to proceed.
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4. All work shall:
a) Establish indicated layout in relation to the property survey and existing reference points.
b) Establish and preserve permanent reference points during the course of construction.
c) Set locations and elevations of all site elements as required for proper completion of the work.
1.04 Permits, Fees and Notices
A. The Contractor and/or his assigned Su bcontractors shall obtain any and all required permits (beyond those provided in the Appendix) from all governing authorities, including other City Departments, prior to start of construction.
1.05 Construction Plans
A. Any discrepancies or omissions found in the Contract Documents shall be reported to the City’s project manager immediately. The City’s project manager will clarify discrepancies or omissions, in writing, within a reasonable time.
B. In resolving inconsistencies among two or more sections of the Contrac t Documents, precedence shall be given in the following order:
1. Notice to Contractors
2. Special Provisions
3. City of Roseville Parks Construction Standards
4. City of Roseville Design and Construction Standards
5. Drawings
Addenda shall take precedence over all secti ons referenced therein. Figure dimensions on Drawings shall take precedence over scale dimensions .
Detailed Drawings shall take precedence over general Drawings.
1.06 Definitions
A. The term “accepted” where used within, shall mean accepted in writing by the City of Roseville’s Project Manager.
B. The term “Inspector”, where noted, shall mean the project representative, appointed by the City of Roseville, who will oversee the project on a day -to- day basis.
C. The term “Project Manager”, where noted, shall mean the project representative appointed by the Parks Department.
D. The term “Consultant”, where noted, shall mean the prime Consultant listed on the cover sheet of these Specifications.
E. The term “accepted equal”, where used herein, shall mean the equal in the opinion of the Project Manager, in consultation with the Consultant, when necessary, and as accepted in writing by the Project Manager.
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F. The term “Project Owner”, where used herein, shall mean the landowner or developer.
G. The term “provide”, where used herein, shall mean furnish and install complete.
H. The term “as selected”, where used herein, shall mean as selected by the Consultant and as accepted by the Project Manager.
I. The term “substantially complete”, where used her ein, shall mean the state of which the project c an be used in the manner of which it is intended with the exception of minor items as determined by the Project Manager.
J. See Section 1 of the General Conditions for additional definitions and terms.
1.07 Standards
A. Numerous standards are referenced in these cont ract documents . The referenced standards shall be the current edition as of the date of these contract documents. Also, see Section 4 - 1.02 of the General Conditions.
B. The codes adopted by the City, County, State and federal agencies shall govern minimum requirements for this project. Where codes conflict with these Specifications, the more stringent shall apply, and such conflicts shall be brought to the attention of the Project Manager . Caltrans Standards shall be applied where specifically referenced . In the absence of specific reference requirements in the contract documents, the applicable codes shall govern.
C. In addition to the standards noted in individual sections of these Specifications, standards of the following organizations shall be noted by initials only.
1. ANSI: American National Standards Institute.
2. ASTM: American Society for Testing and Materials.
1.08 Submittals
A. All submittals shall be submitted at one time within ten (10) working days from issuance of Notice to Proceed to the extent possible . Initial submittals to prioritize items with long lead times. The review time for submittals shall be as noted in Section 2 - 1.04 of the Special Conditions . Items returned for re- submittal shall be returned to the City within two weeks.
B. The Contractor shall include a cover sheet indicating the following (A sample is provided in Section 5: Forms):
1. Drawing sheet or specification section reference (by section, paragraph and sub-paragraph numbers);
2. Item description;
3. Indication whether this item is “as specified” or “proposed substitution” and
4. A space for itemized response summary, e.g. “reviewed” or “resubmit”.
C. Contractor shall provide submittals electronically in PDF file format and physical product samples as required in specifications. It shall be the Contractor’s responsibility to ensure that the summary sheet is included in the Roseville Soccer Complex
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submittal package. Incomplete submittal packages (i.e., the lack of a summary sheet or lack an appropriate product sample) will not be reviewed.
D. Proposed substitution requests must include a comparison between the originally specified item and the proposed substitute. The burden of proof of compliance for proposed substitutions with project requirements rests with the Contractor. Coordination of the installation of accepted substitutions, including incidental changes/modifications to accommodate proposed products shall be at no additional cost to the Owner.
E. Where required in specified Section of these Specifications, submittals shall include proof of order of site furnishings, play equipment or other materials within two weeks (ten working days) of receipt of the returned, approved submittal. Submittals of orders shall be made at one time. Exceptions will be considered, with justification.
1.09 Tests
A. In addition to Section 4 - 1.03 of the General Conditions, testing and inspections may be performed by a private testing laboratory . The testing laboratory, provided by the City, shall be under the direction of a California registered civil engineer. All work shall conform to requirements set forth by ASTM B329, and shall be acceptable to the City.
B. Copies of the laboratory reports/results of each test or inspection shall be provided to the Project Manager, Inspector and Contractor.
1.10 Temporary Facilities
A. Sanitary provisions shall be the responsibi lity of the Contractor . Existing restroom facilities shall be not utilized by the Contractor, his Sub- contractors, or employees thereof, unless specifically accepted by the Project Manager .
Provide chemical toilets or water closets and urinals connected to the sewer in a location accepted by the Project Manager.
B. Barricades shall be the responsibility of the Contractor and shall be erected as necessary to protect the property, the construction and the public from hazards due to construction.
C. Signs, other tha n those identified in these Specifications, shall be prohibited .
Notices, required by law, shall be posted and maintained.
1.11 Utilities
A. All utility fees, including, but not limited to, connection fees, installation fees, meters, monthly service fees and cost of utilities used during the course of construction and establishment are considered a direct cost and are the responsibility of the Contractor until project acceptance by City Council.
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1.12 Dust/Noise Control Requirements
A. Dust and other air pollution nuisances on or adjacent to the site shall be abated, per Section 2 - 1.15 of the General Conditions . Dirt shall not be allowed to accumulate on streets or sidewalks nor be washed into sewer.
B. Noise from construction operations shall be kept to a minimum. Allowable hours of operations shall be from 7 a.m . to 7 p.m. Monday through Friday. Work on weekends and holidays must be approved by the project manager . Work on weekends and holidays shall not begin before 8 a.m . and must be completed by 8 p.m.
1.13 Tree Replacement S chedule
A. Trees damaged or removed without prior approval shall be replaced at an inch per inch basis on- site, except otherwise accepted. New stock shall follow the table provided:
Plant Size Inch Value
3 Five Gallon Stock One Inch
1 Fifteen Gallon Stock One Inch
1 24” Box Stock Two Inches
1 36” Box Stock Three Inches
1.14 Inspection of Construction
A. In addition to the routine inspections performed by the Parks Inspector, portions of work may be inspected by the other city department s. Notify the Parks Inspector and Project Manager a minimum of 48 hours prior to date of inspection.
B. The Parks Inspector shall be the main line of communication between the site superintendent, the project manager and other City department inspectors .
Changes in scope o f work or standards shall be approved by the project manager.
C. Refer to the park’s inspection record. This shall be issued at the Pre- Construction meeting and shall be utilized by the Contractor throughout the course of construction . A completed “hard card” shall be submitted to the Project Manager along with required turn in items (See 1.19 this Section) upon final acceptance of the project. The Notice of Completion shall not be filed until all record documents have been received and accepted.
1.15 Adverse Impacts to Site Conditions Due to Construction A. Impacts that affect the site conditions to the detriment of the park or streetscape Impacts that affect the site conditions to the detriment of the park or streetscape construction or long term viability of the site shall be mitigated by the contractor prior to acceptance of the project . Such impacts shall include, but are not limited to:
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1. Soil compaction in non-structural areas;
2. Diesel or gas fuel leaks/spillage;
3. Buried concrete or other construction debris;
4. Hazardous material contamination;
5. Lime treatment in planting areas;
6. and more.
1.16 Pre-final (Punch List) Review
A. Notify, in writing, the Parks Construction Inspector, that the work is substantially complete. Substantially complete is defined as “the state of work where it may be used in a suitable and intended manner with exception of minor corrections”.
Partial acceptances will not b e granted. Items to be reviewed as a part of substantial completion include:
1. All construction items
2. Installation of all site furnishings, including lights and signs
3. Subgrade and finish grade of synthetic turf fields.
4. Seeding or sodding of all turf areas
5. All planting, including weeding of planted areas
6. The irrigation system is fully functioning as designed and as confirmed by the landscape irrigation audit.
B. Within five workings days of receipt of notification, the Parks Construction Inspector will confirm substantial completion. The Parks Construction Inspector will schedule the punch list walk (pre-final review) within five working days after the project has been determined as substantially complete. A formal punch list will be developed at the punch lis t walk. The Parks Construction Inspector will provide a copy of the formal punch list to the Contractor within five working days of punch list walk. Performance of the punch list walk does not automatically trigger the start of establishment.
1. If at any p oint during this review that it becomes apparent that the Contractor has not properly prepared for the site review, the inspection shall immediately be terminated and re-scheduled at such a time as the site has been readied for a review. Any costs for the re -scheduling of the review shall be the responsibility of the Contractor. Lack of site preparation could delay start of the establishment period.
C. Concurrent to the pre -final review, the City will make a formal request for all required turn-in items to be submitted to the City. All turn -in items shall be submitted to the City (single point of contact), at one time and only by appointment. Do not drop off the turn-in items at the front counter and without an appointment.
D. Once all turn-in items have been confirmed to be complete and accurate, the establishment period may be considered to begin. The City shall have sole Roseville Soccer Complex
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discretion in determining the appropriateness of the commencement of the establishment period and shall notify the developer/contractor in writing of the start and end dates. Portions of the project will not be accepted for establishment prior to the substantial completion of the entire project.
1.17 Establishment Period
A. The duration of the establishment period shall be:
1. For seeded turf in parks: Ninety (90) calendar days, minimum, and until the Notice of Completion (NOC) for City -built parks has been approved by the City Council, or the deed transferring property ownership, has been recorded at the County for Developer-built parks.
2. For sodded t urf in parks: Forty -five (45) calendar days commencing between March 1st and October 31st and sixty (60) calendar days commencing between November 1st and February 28
th, and until the Notice
of Completion (NOC) for City -built parks has been approved by the City Council, or the deed transferring property ownership, has been recorded at the County for Developer-built parks.
3. For streetscapes: Thirty (30) calendar days, minimum, and until final acceptance of all related street improvements subject to approval o f a Notice of Completion by the City Council.
B. Active maintenance is required throughout the entire establishment period.
Active maintenance is defined as:
1. All areas within the project site shall be protected against damage including vandalism, erosion, trespass, rodents and other acts. Immediately repair all damaged areas.
2. All walkways and paved areas shall be kept clean and all debris within planting and turf areas shall be immediately removed.
3. Automatic irrigation controller shall be fully utilized and i rrigation system monitored and adjusted as described in Section 32 84 00 4.03.
4. All plant and turf maintenance as described in Section 32 90 00 3.11 C. Prior to the start of the final thirty (30) days of establishment:
1. All punch list items shall be completed.
2. All certifications and testing shall be completed.
3. All plantings and turf shall be thriving and in a healthy condition.
4. The lack of active maintenance prior to the final thirty (30) days may constitute a delay in the start of the final thirty (30) days of the establishment period.
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1.18 Final Review
A. One (1) week prior to the end of the establishment period, a final on-site review shall be conducted to review project readiness for final turn-over. All punch list items must be satisfactorily addressed prior to the final review.
B. The project shall be prepared and cleaned per Section 2 - 1.12 of the General Conditions; the turf shall be mowed; and the irrigation heads shall be adjusted appropriately one day prior to the scheduled final review.
C. Acceptance of the project shall be considered “field accepted” and a recommendation will be forwarded to the City Council for “final acceptance” per Section 7 - 1.01 of the General Conditions.
D. An unaccepted project shall extend the establishment period until such time as the unaccepted portions of the project have been reviewed and field accepted by the Inspector and Project Manager.
E. Turn over for City maintenance shall occur only after:
1. The specified duration of the establishment period has been successfully completed.
2. If required, the deed transferring property ownership, has been recorded at the County.
3. A Notice of Completion (NOC) for city-built parks and for streetscapes has been approved by the City Council.
F. Contractor shall provide a written guarantee covering all improvements associated with this project. See 1.19 – Warrantees and Guarantees.
1.19 Record Documents
A. Record documents or as -built plans shall be maintained on- site and updated routinely as specified in Section 2 - 1.13 of the General Condit ions. Record documents shall include all items under the contracted scope of work.
B. Record documents shall be submitted:
1. one full size set of final as -built drawings (verified/initialed by the Parks Inspector during the establishment period)
2. one set of 11 x 17 reductions of the complete as-built package; and
3. two sets 11 x 17 laminated reductions of the irrigation plan illustrating with colors the individual controller stations; and
4. one USB storage device containing PDF scanned images (in color) of the verified/initialed as-built drawings.
5. For City of Roseville CIP projects, SWPPP binder.
1.20 Warranties and Guarantees
A. Warranties are required under various Sections of these Specifications. Prior to final acceptance, the Contractor shall assemble all warranties into a single, bound or stapled package. All warranties shall be clearly labeled and the Roseville Soccer Complex
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number of years highlig hted. Also, see Sections 7 - 1.10 and 7 - 1.11 of the General Conditions.
1. Warranties for equipment shall be submitted in the manufacturer’s standard form and shall be countersigned by the subcontractor or supplier and the Contractor.
2. All other warranties s hall be provided in the following format, written on subcontractor’s or supplier’s letterhead, signed by the subcontractor or supplier and countersigned by the Contractor:
WARRANTY FOR YEARS
“We hereby warrant that the product which we have installed at project name has been done in accordance with the contract documents, and that the work, as installed will fulfill the warranty requirements included in the Specifications.
We agree to repair or replace any or all of our work, together with any other adjacent work which may be displaced by so doing, that may prove to be defective in its workmanship or material within the warranty period stated above commencing from the date of final acceptance of the above named project by the City of Roseville’s City Council, without additional expense to the City, ordinary wear and tear and unusual abuse or neglect excepted.
In the event of failure to comply with the above conditions within thirty (30) days of notification by the City, we collectively or separately do hereby authorize the City to proceed with the repairs or replacement of such defects at our expense. Payment of said costs and charges will be forwarded to the City upon demand.
Signed:
Subcontractor or Supplier Date
Countersigned:
Contractor Date
B. Guarantees shall be a minimum of one (1) year for all plant material, including trees and shrubs. The guarantee shall state that plant materials (trees & shrubs) to be free of all defects or disease and all plants are in a healthy and thriving condition at the completion of the contract. Deciduous plant material shall be warranted beyond the time of contract completion until such time as growth becomes evident.
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PART 2 - PRODUCTS
Intentionally left blank.
PART 3 - EXECUTION
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END OF SECTION
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SECTION 01 25 00
SUBSTITUTION PROCEDURES
1.01 Summary
A. Section Includes: Specific requirements for submission and approval of products other than those specified or noted on the Drawings.
B. Related Requirements:
1. Section 01 33 00 – Submittal Procedures
2. Other applicable Sections of the Specifications
1.02 Definitions
A. Substitutions - General: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.
B. Substitutions for Cause: Changes proposed by Contractor that are required due to changed project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.
C. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner.
1.03 Intent of Specifications – Product Selection
A. When a material, article, or process is indicated or specified by trade, patent, proprietary name, or name of manufacturer, the Specification shall be deemed to be followed by the words "or equal, as accepted in writing by the Owner’s Representative" and a request for substitution shall be submitted as specified in this Section. Provide only the named product or products where products are specified followed by the words "no substitution." Substitutions are not allowed.
B. The naming of more than one manufacturer in a Section does not imply that all products produced by the listed manufacturers are acceptable for use on the project. Where more than one proprietary name, process, and product is specified, the Contractor may provide materials or equipment of any one of the manufacturers specified if it is in full compliance with the Co ntract Documents and is acceptable to the Owner’s Representative.
C. Costs incurred due to requests, changes or revisions resulting from substitutions requiring Drawings or services of the Owner’s Representative or Roseville Soccer Complex
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Project Consultants to facilitate purchase, installation or erection of any portion of the work shall be borne by the Contractor. A flat hourly rate, as agreed upon, shall be paid by the Contractor whether the change is accepted or not. This fee shall be deducted, and paid, from Contract moneys due to the Contractor as determined by the Owner’s Representative.
1.04 Action Submittals
A. Procedures: In accordance with Section 01 33 00 – Submittal Procedures.
B. Substitution Requests:
1. Include sufficient data, drawings, samples, literature and other detailed information which demonstrates to the Owner’s Representative that the proposed substitute is equal in quality, operating efficiency, and durability of the material specified.
2. Substitution Request Form: Facsimile of form provided in Project Manual
3. Documentation:
a. Submit a detailed side- by-side comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.
b. Sufficient data, drawings, samples, literature and other detailed information which demonstrates to the Owner’s Representative that the proposed substitute is equal in quality, operating efficiency, and durability of the material specified.
c. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable or requested.
d. Samples for review, if applicable.
e. Certificates and qualification data.
f. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners. g. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated. h. Research reports evidencing compliance with building code in effect for Project, from ICC-ES
i. Cost information, including a proposal of change, if any, in the Contract Sum.
j. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.
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k. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.
1.05 Submittal Timing:
A. Following Award of Contract:
1. Substitutions for Cause: Submit requests immediately on discovery of need for change, but not later than 15 working days prior to time required for preparation and review of related submittals.
2. Substitutions for Convenience: Submit within 20 days after commencement of the Work Requests received after that time may be considered or rejected at discretion of City.
1.06 Consideration of Substitutions
A. General:
1. Materials and equipment for the work shall be the standard product of a manufacturer regularly engaged in the production of such materials and equipment. Product options or substitutions shall not be the basis for any price increase above the original Contract Sum.
2. Substitutions which are equal in quality, efficiency, durability and utility to those specified will be permitted, subject to the following conditions.
3. The Owner’s representative shall review such proposed substitutions and determine if a substitution is acceptable. If the following conditions are not satisfied, Owner’s Representative will return requests without action, except to record noncompliance with these requirements.
4. Failure of the Contractor to submit proposed substitutions for review in the manner specified shall be sufficient cause for rejection by the Owner’s Representative of any substitutions otherwise proposed.
5. Failure to place orders for specified equipment or material sufficiently in advance of the scheduled date of installation shall not be considered a valid reason upon which the Contractor may base a request for any substitutions or for any deviations from the Contract Documents.
B. Substitutions for Cause: Owner’s Representative will consider Contractor's request for substitution for cause when the following conditions are satisfied. If the following conditions are not satisfied, Owner’s Representative will return requests without action, except to record noncompliance with these requirements:
1. Substitution request is fully documented and properly submitted.
2. Requested substitution will not adversely affect the Project Construction Schedule.
3. Requested substitution has received necessary approvals of authorities having jurisdiction, if applicable.
4. Requested substitution provides specified warranty.
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and consistent, is compatible with other products, and is acceptable to all contractors involved.
C. Substitutions for Convenience: Owner’s Representative will consider Contractor's request for substitution for convenience when, in addition to the conditions specified for a substitution for cause, under the following conditions.
1. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, a fter deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.
2. Requested substitution does not require extensive revisions to the Contract Documents.
3. Requested substitution is consistent with the Contract Documents and will produce indicated results.
D. Action by Owner’s Representative:
1. Substitutions shall be favorably reviewed and accepted by the Owner’s representative in writing prior to implementation. Favorable review shall not relieve the Contractor from complying with the requirements of the Contract Documents, and the Contractor shall be responsible for all expenses for any changes resulting from acceptable substitutions which affect other parts of the work.
2. If necessary, Owner’s Representative will request additional information or documentation for evaluation within 7 days of receipt of a request for substitution.
3. Owner’s Representative will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or 7 days of receipt of additional information or documentation, whichever is later.
4. Forms of Acceptance: Change Order, Construction Change Directive, or Supplemental Instructions for minor changes in the Work.
E. The first or only named manufacturer is the basis for the project design and the use of alternative-names, second-names, or unnamed manufacturer's products may require modifications in the project design and construction.
1. Costs incurred due to requests, changes or revisions resulting from substitutions requiring drawings or services of the Owner’s representative or project consultants to facilitate purchase, installation or erection of any portion of the work, shall be borne by the contractor. A flat hourly rate, as agreed upon, shall be paid by the contractor whether the change is accepted or not. This fee shall be deducted, and paid, from Contract moneys due to the contractor as determined by the Owner’s representative.
F. Contractor shall furnish full information concerning the material or articles being proposed for substitution.
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1. Testing of a proposed substitute material to assure compliance with the Specifications may be required by the Owner’s representative at the contractor's expense.
2. Samples shall be submitted for review as specified in Section 01 33 00 – Submittal Procedures.
3. Equipment, material, and articles installed or used by the contractor without required review, shall be at the contractor's risk.
G. Substitutions shall comply with or exceed all requirements of size, function, structure, durability, and appearance without exception.
1. Use of accepted substitutions shall in no way relieve the contractor from responsibility for compliance with the Contract Documents after installation.
2. The contractor shall assume all extra costs caused by the use of such substitutions where they affect other work or trades.
1.07 Substitution Request Form
A. For proposed substitutions, the Contractor shall complete the following Substitution Request Form, attach substantiating back -up literature, provide a line item by line item comparison to show equal or better and submit to the Owner’s representative within time limit specified.
(Remainder of this Page is Blank)
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SUBSTITUTION REQUEST FORM
DATE: ______________________________
TO: OWNER’S REPRESENTATIVE
PROJECT NAME: _____________________
________________________
________________________
SPECIFIED ITEM: Section Page_____ Item Number _____ Paragraph ________ DESCRIPTION:
_____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ The undersigned requests consideration of the following:
PROPOSED SUBSTITUTION: (put N/A where not appropriate)
Manufacturer: _______________________
Color: ___________________
Model Number: ______________________
_________________ Material:
Attached data includes product description, specifications, drawings, photographs, Roseville Soccer Complex
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performance and test data adequate for evaluation of the requests; applicable portions of the data are clearly identified.
Attached data also includes description of changes to Contract Documents which the proposed substitution requires for proper installation.
The undersigned states that the following paragraphs, unless modified on attachments, are correct:
1. The proposed substitution does not affect dimensions shown on Drawings. If, in fact, it does affect dimensions, the contractor shall provide shop drawings, accurately showing changes to documents.
2. The undersigned shall pay for changes to the design, including engineering design, detailing, and construction costs caused by the requested substitution.
3. The proposed substitution shall not adversely affect other trades, the construction schedule, or specified warranty requirements.
4. Maintenance and service parts are locally available for the proposed substitution.
The undersigned further states that the function, appearance, and quality of the proposed substitution are equivalent or superior to the specified item.
Submitted by:
Signature: ____________________ Title: ___________________________ License Category: _____________ License Number: _________________ Firm: ________________________ Phone No.: ______________________ Address: _____________________ Fax No.: _________________________ Telephone: ___________________
OWNER’S REPRESENTATIVES REVIEW:
NO EXCEPTIONS TAKEN EXCEPTIONS TAKEN (SEE ATTACHED
COMMENTS)
FURNISH AS CORRECTED REVISE AND RESUBMIT
By: ___________________________
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Date: __________________________
Comments:
_____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ Attachments:
END OF SECTION
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Section 01 33 00: Submittal Procedures
SECTION 01 33 00
SUBMITTAL PROCEDURES
PART 1 - GENERAL
1.01 Summary
A. Section Includes:
1. Procedures to be followed in preparing and submitting the following supplementing and superseding those included in the General Conditions. a. Photographic documentation.
b. Construction Schedule.
c. Submittal Schedule.
d. Project directory.
e. Product list.
f. Shop drawings.
g. Design-build engineering design and drawings.
h. Product data.
i. Samples.
j. Procedures for:
1) Action Submittals.
2) Informational submittals.
3) Deferred submittals.
4) Delegated design services.
k. Colors and patterns submittals.
l. Operating and maintenance manuals.
m. Field samples and mockups, including on- site review of materials, colors, and textures.
n. Requests for Information (RFI's).
2. Final distribution of submittals.
B. Related Requirements:
1. Design-Assist Construction Agreement: Section 2.14
2. Section 01 25 00 - Substitution Procedures.
1.02 Definitions
A. Action Submittals: Written and graphic information and physic al samples that require Owner’s Representative's responsive action. Action submittals are those submittals indicated in individual Specification Sections as action submittals.
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B. Informational Submittals: Written and graphic information and physical samples indicated in individual Specification Sections as informational submittals that do not require Owner’s Representative's responsive action.
C. Portable Document Format (PDF): An open standard file format licensed by Adobe Systems used for representing documents in a device-independent and display resolution-independent fixed-layout document format.
1.03 General
A. Comply with the requirements specified in addition to submittal review procedures and requirements of the General Conditions.
B. Do not commence any portion o f the Work requiring submission of a shop drawing, product datum, or sample until the submittal has been reviewed by Owner’s Representative and appropriate consultant. Such portions of the Work shall be in accordance with reviewed submittals.
C. Shop drawings, product data, and samples are in no case to be considered Contract Documents but are to be treated only as instruments of convenience and facility to further the progress of the Work.
D. Shop drawings, product data, samples and supporting data shall be prepared by Contractor or its suppliers but shall be submitted to Owner’s Representative by Contractor as the instruments of the Contractor.
1. Contractor shall check the drawings of its suppliers as well as its own drawings before submitting them to Owner’s Representative.
2. Contractor shall ascertain that shop drawings, product data, and samples meet all requirements of the Contract Documents and also conform to the structural and space conditions. If shop drawings, product data, and samples show variations from Contract Documents, whether because of standard shop practice or other reasons, Contractor shall make special mention thereof in its letter of transmittal and describe the reasons why there are variations.
3. Contractor shall be fully responsible for observing the need for and making changes in arrangement and manner of installation of piping, connections, wiring, and similar items that may be required by equipment it proposes to supply, both as pertains to its own work and work affected under other parts, headings, or Divisions of the Contract Documents.
4. Prior to submittal to Owner’s Representative, each shop drawing, product datum, and sample submitted for review shall be stamped, dated, and signed by Contractor, verifying that it has been checked by Contractor to be in accordance with the Contract Documents. Submittals not signed by Contractor will be returned without review by the Owner’s Representative.
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E. Miscellaneous systems not specifically specified but installed to meet code requirements or for other r easons are subject to Owner’s Representative's review prior to installation.
1.04 Coordination of Submittals
A. Prior to submittal, use all means necessary to fully coordinate all material, including, but not necessarily limited to:
1. Determine and verify all interf ace conditions, catalog numbers and other data.
2. Coordinate with other trades as required.
3. Clearly indicate all deviations from requirements of the Contract Documents.
4. Verify that each item and the submittal conform in all respects with the requirements of the Contract Documents.
B. The following products do not require further review except for interface within the Work, unless indicated otherwise:
1. Products specified by reference to standard specifications such as ASTM and similar standards.
2. Products specified by manufacturer's name and catalog model number.
3. If submittals are as specified in the plans, please indicate such in the submittal log or summary with the submission of submittals.
C. By affixing the Contractor's signature to each submittal, the Contractor certifies that this coordination has been performed.
1.05 Grouping of Submittals
A. Unless otherwise specified, make submittals in groups containing all associated items to assure that information is available for checking each item when it is received.
1. Partial submittals may be rejected as not complying with the provisions of the Contract.
2. The Contractor may be held liable for delays so occasioned.
1.06 Identification of Submittals
A. Consecutively number all submittals.
1. When material is resubmitted for any reason, transmit under a new letter of transmittal and with a new transmittal number.
2. On resubmittals, reference the original submittal number.
B. Accompany each submittal with a letter of transmittal showing all information required for identification and checking.
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C. On at least the first page of each copy of each submittal, and elsewhere as required for positive identification, clearly show the submittal number in which the item was included.
D. Maintain an accurate submittal log for the duration of the Work, showing current status of all submittals at all times. Make the submittal log available to the Owner’s Representative for review.
E. Quality Control Set: Maintain returned final set of submittals at project site, in suitable condition and available for quality control com parisons by Owner’s Representative.
1.07 Timing of Submittals
A. See Summary of Work, Section 1.08. Make submittals far enough in advance of scheduled dates for installation to provide all time required for reviews, necessary approvals, possible revisions, resubmi ttals, and for placing orders and securing delivery.
B. In scheduling, allow for review by the Owner’s Representative in a timely manner following receipt of the submittal by the Owner’s Representative.
C. Delays caused by tardiness in receipt of submittals will not be an acceptable basis for extension of the Contract completion date.
1.08 Substitutions
A. Substitution requests shall be written, timely and submitted in accordance with the procedures specified in Section 01 25 00 - Substitution Procedures.
PART 2 - SUBMITTALS
2.01 Submittal Schedule
A. Contractor shall prepare and submit to Owner’s Representative a "Submittal Schedule" when required by the General Conditions showing scheduled dates of submittals and date required for return of submittals to Contractor.
B. Contractor shall provide in schedule a minimum of 14 days for Owner’s Representative to review and check submittals as may be necessary provided it is not a deferred approval item. Based on the number and complexity of submittals at any one time, Owner’s Representative's rev iew period may be longer than 14 days.
C. Dates on "Submittal Schedule" shall be agreed upon by both Owner’s Representative and Contractor.
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2.02 Construction Photographs
A. Provide digital photographs taken weekly of site and construction from beginning of demolition to completion of exterior work. Photographs shall be produced by the contractor in a manner deemed acceptable to Owner’s Representative.
B. Photographs shall:
1. Provide factual presentation.
2. Provide correct exposure and focus, high resolution and sharpness, maximum depth of field, and minimum distortion.
C. Views:
1. Consult with Owner’s Representative for instructions on views required.
2. View and location for each orientation shall be maintained throughout Project.
D. Digital File:
1. File Format: Joint Photographic Experts Group (JPEG), unless otherwise directed by Owner’s Representative.
2. Minimum Resolution: 2400 x 3000 pixels.
3. Provide digital date/time information in each image file (EXIF metadata).
4. Digital images shall be exactly as originally recorded in the digi tal camera, without alteration, manipulation, editing, or modifications using image- editing software.
2.03 Construction Schedule
A. In accordance with the General Conditions, prepare a comprehensive schedule of basic operations of the entire Project in the form of a Critical Path (CPM) network or other appropriate method acceptable to Owner’s Representative.
1. Indicate critical dates for submission of specified shop drawings, product data, samples, and certificates. Provide in Schedule a minimum of 10 working days for Owner’s Representative to review and check submittals as may be necessary. No extension of time will be granted because of Contractor's failure to make submittals to allow for review and processing by Owner’s Representative in accordance with the accepted milestones.
Specific submittals considered by the Contractor to be on the “critical path” shall be indicated on the Schedule.
2. Include decision dates for products specified by allowance and for selection of colors/finishes.
B. The schedule shall be the basis for establishing starting and completing dates of Work for the Project.
C. Conform to accepted schedule, and arrange work in such a manner that it will be installed in accordance with the schedule.
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D. Establish a program to reevaluate and update the schedule periodically in accordance with requirements of the Project. Submit first schedule 2 weeks after Notice to Proceed.
E. Coordinate letting of subcontracts, material purchases, delivery of materials, sequence of operations, and similar activities to conform to accepted schedule, and furnish proof of conformance as may be required by Owner.
F. In case Owner determines, after consultation with Owner’s Representative, that Contractor fails or refuses to take appropriate and necessary measures to complete the Work in accordance with the accepted schedule or within time to which such completion may be extended, the Contract, or any part thereof, may be terminated under the provisions of the General Conditions.
G. Submit to the Owner’s Representative for review, within 45 calendar days after date of the Contract or as allowed by the Schedule, all submittals for equipment, fabrications, and specialty items as listed in each Section of the Specifications.
2.04 Shop Drawings
A. Shop drawings shall be drawn to a scale, be completely dimensioned, and be sufficiently large to show all pertinent aspects of the item and its method of connection to the Work, or as specifically indicated elsewhere in other Sections of these Specifications.
B. Entitle shop drawings with name of the Project and l ist applicable divisions, sections, article, or reference on each sheet.
C. Submit separate items on separate sheets.
D. The reproduction of any Contract Documents for use in a shop drawing submittal is not permitted.
1. If the Contractor requires, it may request drawings/backgrounds from the Owner’s Representative to use in its preparation of shop drawings. The Owner’s Representative will send drawings, via e- mail, only after the following is completed:
a. Contractor to complete a "CAD Release & Indemnity Agreement," or similarly named document, to be provided by Owner’s Representative.
Sign and return to the Owner’s Representative.
b. Requests for drawings prepared by consultant of Owner’s Representative shall be directed to the office of the respective consultant and are subject to each consultant’s firm policies. c. Shop drawings that require a building permit/approval shall be stamped by a California licensed structural engineer.
2. Review comments of the Owner’s Representative or its consultants will be shown on the copy returned to the Contractor. The Contractor shall make and distribute additional copies as are required for its purposes.
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3. The Owner shall be provided with a copy of shop drawing transmittals only if requested.
2.05 Product Data
A. Manufacturer's standard drawings shall be modified to delete information which is not applicable and shall be supplemented to provide additional information where so required.
B. Manufacturer's catalog sheets, brochures, diagrams, schedules, performance charts, illustrations, and other standard descriptive data shall:
1. Have each copy clearly marked to identify pertinent materials, products, models, finishes, etc.
2. Show clearly standard options included.
3. Show dimensions and clearances required.
4. Show performance characteristics and capacities.
5. Show wiring diagrams and controls, and show necessary rough- in requirements for utility services and connections, where applicable.
6. Include manufacturer's installation instructions on 8.5- inch by 11- inch format.
C. Identify each item of product data by reference to sheet and detail numbers of Contract Drawings and/or specific reference to Articles or paragraphs of a Specification Section.
D. Where product data, as submitted, contains extraneous information, unmarked options, or is incomplete, it will be returned to Contractor without review.
2.06 Samples
A. Contractor shall forward to Owner’s Representative, at its own expense, samples designated for use on the Project. Include material, equipment, textures, colors, and fabrics in sizes and quantities as required by the Drawings and Specifications or as requested by Owner’s Representative. Where there is an expected range of color or texture variations for the specified item, submit sufficient number of samples to illustrate range.
B. Submit and resubmit samples until accepted by Owner’s Representative.
C. No review of a sample shall be taken in itself to change or modify the Contract requirement.
D. Finishes, materials, and workmanship in the completed Project shall match accepted samples.
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E. Samples of value will be returned to Contractor, when requested in writing at time of submittal, for its use in the Project after review, analysis, comparison, or testing as may be required by Owner’s Representative.
F. No samples shall be incorporated into the Work, unless otherwise specified or specific approval is given by Owner’s Representative.
2.07 Colors
A. Unless the color and pattern are shown or specified, whenever a choice of color or pattern is available in a specified product, submit accurate color charts and pattern charts to Owner’s Representative for review and selection.
B. Completely describe the relative costs and capabilities of each color and pattern, unless available colors and patterns have identical costs and wearing capabilities.
2.08 Field Samples and Mockups
A. Comply with requirements specified in respective Specification Section.
2.09 Requests For Information (RFI's)
A. RFIs shall be submitted by the Contractor or by subcontractors to the Contractor who shall then assign the request an RFI number and forward the request on to the Owner’s Representative. RFIs from contractors under separate contract with Owner, and performing work concurrently with work under this Contract, shall submit RFIs through the Contractor for coordination.
B. Subcontractors shall not submit RFIs directly to the Owner’s Representative.
C. Each RFI shall be given a discrete, consecutive number such as “001,” “002,” “003,” etc. Revisions or resubmittal of the same RFI shall maintain the original RFI number but be otherwise identified with a suffix such as “001A” for first revisions, “001B” for second revision, etc.
D. Contractor shall identify in the RFI the specific issue that the Contractor is requesting information on, where the issue is referred to in the Contract Documents, and what is the Contractor’s proposed solution to the apparent conflict. RFIs not addressing these three issues will be rejected.
E. The Owner’s Representative's response to RFIs will confirm a stated interpretation or otherwise interpret the design intent and may include furnishing an alternative conflict resolution.
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F. The Owner’s Representative will review and process RFIs in an average of 10 working days. It is acknowledged and understood that some RFIs will take longer to answer than others.
G. RFI Log: Contractor shall prepare and maintain a log of RFIs, and at any time requested by the Owner’s Representative, the Contractor shall furnish copies of the log showing all outstanding RFIs. The RFI log shall be routinely reviewed at the onsite meetings.
PART 3 - EXECUTION
3.01 Procedures For Action Submittals
A. General: Submit as specified in the General Conditions and Specification Sections.
1. Submittals shall be made to Owner’s Representative. Submittal of shop drawings via e- mail attachment will be generally accepted, though when requested by Owner’s Representative, Contractor shall provide full size and half size shop drawings.
2. Subcontractors shall make submittals to Contractor.
3. Submittals shall not be made directly to the Owner, unless specifically requested, or consultants of the Owner’s Representative. Even if a submittal is reviewed and returned by a consultant of the Owner’s Representative, such submittal shall be considered as not reviewed if not submitted through the Owner’s Representative.
4. If more than one resubmittal of the same item or its component is required, the Co ntractor will be billed for additional review time and materials at current billing rates of the Owner’s Representative.
B. Unless otherwise agreed or requested, Owner shall be provided with a copy of transmittals only.
C. Copies required in each Action Submittal shall be as follows unless otherwise mutually agreed or specified in a respective Specification Section:
1. Shop Drawings and Product Data: Digital PDF (Portable Document Format) files via email, ftp site, or other secure file transfer protocol. a. Digital submittals shall be fully compatible with Adobe Acrobat Reader. b. All parties shall view and print with Adobe Acrobat (fully up- to-date) to ensure compatibility, unless agreed upon otherwise.
c. Owner’s Representative reserves the right to request hard copies of submittals as follows:
1) Shop Drawings: Three sets of bond prints.
2) Product Data: Three sets.
2. Samples:
a. Unless otherwise specified, submit samples in the quantity which is required to be returned, plus 2 which will be retained by the Owner’s Representative.
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b. By prearrangement in specific cases, a single sample may be submitted for review and, when reviewed, be installed in the Work at a location agreed upon by the Owner’s Representative.
D. Identification:
1. Properly identify each submittal with name of Project, Co ntractor, subcontractor, and date.
2. Accompany each submittal by an acceptable transmittal form referring to Project name and Specifications Section number, and paragraph number, when applicable, for identification of each item.
3. Consecutively number shop drawings for each Section of work; retain numbering system throughout all revisions.
4. Allow clear space on each drawing, product datum, and sample for stamp of Contractor and Owner’s Representative. Where clear space is not available on samples, submit with tags or stickers attached.
E. Stamp each shop drawing, product datum, and sample to certify that it has been coordinated and checked for completeness and compliance with requirements of the Work, Project, and Contract Documents.
F. Review by Owner’s Representative:
1. General:
a. Except for finish, color, and other aesthetic matters left to Owner’s Representative's decision by Contract Documents, Owner’s Representative's review of shop drawings, product data, and samples is only for Contractor's convenience in following work and does not relieve Contractor from responsibility for deviations from requirements of Contract Documents.
b. Do not construe review by Owner’s Representative as a complete check or relief from responsibility for errors or omissions of any sort in shop drawings or schedules or from necessity of furnishing work required by Contract Documents that may not have been shown on shop drawings.
c. Review of a separate item by Owner’s Representative does not indicate review of complete assembly in which it functions.
d. Review comments of the Owner’s Representative (or its consultants) will be shown when it is returned to the Contractor. The Contractor shall make and distribute such copies as are required for its purposes.
2. Submittals not stamped by Contractor and subm ittals which, in opinion of the Owner’s Representative, are incomplete, contain numerous errors, or have not been checked or have only been checked superficially will be returned to Contractor for resubmittal.
3. Processing:
a. Owner’s Representative will review shop drawings, product data, and samples in accordance with agreed upon "Submittal Schedule" and will return them to Contractor imprinted with stamp of the Owner’s Representative.
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b. Notations by Owner’s Representative which increase Contract cost or time of completion shall be brought to attention of the Owner’s Representative before proceeding with work. Failure to do so will result in the increased costs being borne by the Contractor.
c. Each submittal will be stamped indicating appropriate action required of the Contractor.
d. If for any reason the Contractor cannot comply with the notations, Contractor shall re- submit submittal. In the transmittal letter accompanying the re- submittal, clearly describe the reason(s) for not being able to comply with the notations.
G. Consultants' Review:
1. Submittals requiring review by Owner’s Representative or its consultants shall be sent to the Owner’s Representative. Owner’s Representative will forward submittal to applicable consultant for their review.
2. Processing shall be in accordance with consultants stamp.
3. If action required by consultants stamp is not clear, Contractor shall immediately notify the Owner’s Representative for a clarification.
4. If returned submittal also includes stamp by the Owner’s Representative, processing shall be in accordance with the Owner’s Representative’s stamp.
H. Revisions:
1. Make revisions pertinent to by comments noted on the submittal.
2. If the Contractor considers any required revision to be a change, they shall so notify the Owner’s Representative as provided for in the General Conditions.
3. Show each revision by number, date, and subject in a revision block on the submittal.
4. If for any reason Contractor cannot comply with the notations, Contractor shall resubmit submittal.
I. Revisions after Review: Wh en a submittal has been reviewed by the Owner’s Representative, resubmittal for substitution of materials or equipment will not be considered unless accompanied by an acceptable explanation as to why the substitution is necessary, or unless directed by the Owner.
3.02 Procedures For Informational Submittals
A. General:
1. Prepare and submit “Informational Submittals” where required by the Specifications.
2. Number of Copies: Submit PDF as specified for Action Submittals
3. Certificates and Certifications: Provide a notarized statement that includes signature of entity responsible for preparing certification. Certificates and certifications shall be signed by an officer or other individual authorized to sign documents on behalf of that entity.
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4. Test and Inspection Reports: Comply with requirements specified in Section 01 45 00 – Quality Control.
B. The following items shall be considered “Informational Submittals” whether or not identified as such in the respective Specification Sections.
1. Qualification Data.
2. Certificates for or from the following:
a. Installers.
b. Manufacturers.
c. Products and materials.
3. The following Reports:
a. Material and Product Test Reports.
b. ICC-ES Reports:
c. Preconstruction Test Reports.
d. Compatibility Test Reports.
e. Field Test Reports.
4. Maintenance Data.
5. Design Data.
6. Manufacturer's Instructions.
7. Manufacturer's Field Reports.
8. Insurance Certificates and Bond.
9. Construction photographs as specified .
10. Material Safety Data Sheets (MSDSs).
3.03 Procedures For Closeout And Maintenance Material Submittals A. Number of Copies: Two, unless otherwise directed by Owner’s Representative.
B. Comply with additional Closeout Procedures specified for the Project.
3.04 Final Distribution After Review
A. In addition to copies of submittals required by Contractor, subcontractors, suppliers, and fabricators, Contractor shall make distribution to:
1. Contractor’s jobsite file.
2. Project Record Documents file; see additional requirements specified in Section 01 78 39 - Project Record Documents.
END OF SECTION
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Section 01 45 00: Quality Control
SECTION 01 45 00
QUALITY CONTROL
PART 1 - GENERAL
1.01 Summary
A. Section Includes:
1. Testing and inspection requirements.
2. Testing Agency qualifications.
3. Manufacturer's field services.
B. Related Requirements:
1. Inspections and Testing Required by Laws, Ordinances, Rules, Regulations, Orders, or Approvals of Public Authorities: Conditions of the Contract.
1.02 Testing Laboratory Services
A. General:
1. Requirements for testing are included in governing codes and described in various Sections of the Specifications.
2. The Owner will employ and pay for the services of an Independent Testing Agency to perform testing and inspection requirements required by code and other tests and inspections when s pecified to be performed and paid for by the Owner. Employment by the Owner of the Testing Agency shall in no way relieve Contractor's obligations to perform the Work of the Contract.
3. Tests required by the Specifications and not specified or required by C ode to be performed and paid for by the Owner shall be performed by a testing laboratory employed and paid for by the Contractor and meeting the qualification requirements specified in this Section.
4. Where no testing requirements are described, but the Owner decides that testing is required, the Owner may require such testing be performed under current pertinent standards for testing. Payment for such testing will be by the Owner.
5. Inspections, tests, and related actions specified are not intended to limit the Contractor's quality control procedures that facilitate compliance with the Contract Documents.
B. Qualification of Testing Agency:
1. Meet "Recommended Requirements for Independent Laboratory Qualification," published by American Council of Independent Laboratories.
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2. Meet basic requirements of ASTM E329, "Use in the Evaluation of Testing and Inspection Agencies as Used in Construction."
3. Authorized to operate in the State of California
C. Limitations of Authority of Testing Agency: Testing Agencies are not authorized to:
1. Release, revoke, alter, or enlarge on requirements of Contract Documents.
2. Approve or accept any portion of the Work.
3. Perform any duties of the Contractor.
D. Testing Agency Duties:
1. Cooperate, together with Contractor, in notifications, information, scheduling, storage, and access as necessary to meet requirements for service without causing delays on Project.
2. Perform specified inspections, sampling, and testing of materials and methods of construction.
3. Comply with specified standards.
4. Ascertain compli ance of materials with requirements of Contract Documents.
5. Notify Owner’s Representative and Contractor when test or inspection reveals undesirable conditions, nonconformance, or failure to meet requirements.
6. Promptly submit written report of each test and inspection, with copies to Owner’s Representative, Contractor, and governing agencies as required. a. Include all samples taken and tests made, regardless of results. b. Include reports to show specified requirements, and state whether or not test results comply with requirements.
7. Perform additional tests as required by the Owner’s Representative.
1.03 Contractor's Responsibilities
A. It is the Contractor’s responsibility to coordinate the services of all testing and inspection required by the separate Specification Sections whether or not to be performed by the Owner’s or Contractor’s Testing Agency.
B. Contractor shall furnish promptly, without additional charge, all reasonable facilities; labor and materials necessary for safe, thorough, and convenient inspection; and tests that may be required by the Contract Documents.
C. Prepare and submit to Owner’s Representative a schedule of tests required of the Testing Agencies at least 15 working days in advance of first test. In addition, Contractor shall give minimum 48 hours' notice to the Testing Agency prior to required tests and inspections.
D. Furnish, prepare, and deliver test samples and specimens as required by the Testing Agency except where such preparation and handling is to be performed by Testing Agency. Contractor shall be solely responsible for delays due to Roseville Soccer Complex
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such samples' not being submitted and resubmitted, if necessary, in the time required for tests or inspections before material is incorporated into the Work.
E. Cooperate with Testing Agency personnel in providing ac cess to materials being tested or inspected.
F. Make necessary repairs to in- place work caused by removal of required test samples.
G. Materials furnished and installed on the Project shall be equal to approved test samples in every respect.
H. Samples which are of value after testing will remain the property of the Contractor, but no such samples shall be incorporated in the Work without written approval of the Owner’s Representative.
I. Costs associated with testing, inspections and observations due to the following shall be the responsibility of the Contractor:
1. Re-testing due to failure of initial samples.
2. Unacceptable changes in sources, lots, or suppliers of materials after original testing established compliance.
3. Changes in methods or materials of construction by contractor that require testing, inspection or other related services in excess of that require by original design.
4. Failure to properly notify the Owner’s Representative at critical stages of construction.
5. Requesting testing, inspection, and/or observation of work not ready.
1.04 Quality Assurance
A. Materials furnished and work performed under the Contract shall be subject to review by the Owner’s Representative. The Contractor shall be held strictly to the requirements of the Contract Documents with regard to quality of materials, workmanship, and diligent execution of the Contract. Review by the Owner’s Representative may include mill, plant, shop, or field review as deemed necessary.
B. Work performed in the absence of any prescribed inspection or observation may be subject to removal and replacement. In such a case, the entire cost of removal and replacement shall be borne by the Contractor, regardless of whether the work removed is found to be defective or not.
1.05 Conflicting Requirements
A. If compliance with two or more standards is specified and the standards establish different or conflicting requirements for minimum quantities or quality levels, comply with the most stringent requirement. Refer uncertainties and Roseville Soccer Complex
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requirements that are different, but apparently equal, to Owner’s Representative for a decision before proceeding.
B. The quantity or quality level shown or specified shall be the minimum provided or performed. The actual installation may comply exactly with the minimum quantity or quality specified, or it may exceed the minimum within reasonable limits. To comply with these requirements, indicated numeric values are minimum or maximum, as appropriate, for the context of requirements. Refer uncertainties to Owner’s Representative for a decision before proceeding.
PART 2 - PRODUCTS (not used)
PART 3 - EXECUTION
3.01 Examination Of Conditions
A. Prior to installing any portion of the work, the Contractor shall examine the site and verify that site conditions are acceptable to begin work of each section.
B. Verify that work specified elsewhere has been completed to an appropriate stage to begin work of each section.
C. Materials or products requiring installation under the supervision or inspection of a specific materials manufacturer or manufacturer's representative shall be examined and/or tested, and accepted in writing, by such representative(s) prior to installation of work.
D. Notify the Owner’s Representative immediately in writing of any irregularities or unacceptable conditions and re-direct work to avoid delay.
E. Start of work by Contractor shall indicate Contractor's acceptance of site conditions.
3.02 Tolerances
A. Tolerances not specifically identified shall meet the written standards and/or recognized commercial tolerances established for the specific materials or product. Refer to Section 01 42 00 - References.
3.03 Required Tests and Inspections
A. "Special Inspections" as required by the CBC
B. Additional Tests and Inspections: See the various technical Sections of the Specifications.
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3.04 Failure To Pass Tests
A. Failure of any material or article to pass specified tests will be sufficient cause for refusal to consider any further samples of the same brand or make of that material or article.
B. Where an individual material is to be part of an assembly with other materials for incorporation in the Work, failure of the material to pass specified tests or to conform to indicated standards will be sufficient cause for its rejection and removal and replacement, regardless of whether tests or inspections have been made or not in an assembled or in an unassembled condition.
C. When tests indicate non- compliance, the Contractor shall pay all direct and indirect costs of subsequent re-testing until compliance is established.
3.05 Manufacturer's Field Services
A. When specified in respective Specification S ections, Contractor shall require supplier or manufacturer to provide qualified personnel to observe field conditions, conditions of surfaces and installation, quality of workmanship, start- up of equipment, testing, adjusting and balancing of equipment as applicable, and to make appropriate recommendations. Contractor is responsible for proper notification of manufacturer's representative before installation of applicable work and for obtaining necessary inspection certificate stating that installation was observed and approved.
B. Product Performance Verification: The supplier of products specified based on performance criteria shall, at the request of the Agency, inspect the installed product and certify conformance of the product to specified criteria under the installed conditions.
C. Manufacturer's representative shall submit written report to the Owner’s Representative listing observations and recommendations.
END OF SECTION
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Section 01 57 23: Storm Water Pollution Control
SECTION 01 57 23
STORM WATER POLLUTIO N CONTROL
PART 1 - GENERAL
1.01 General
A. The requirements set forth in the General Conditions shall be in addition to the standards provided herein.
B. The requirements set forth in the Special Conditions shall be in addition to the standards provided herein.
1.02 References
A. State Water Resources Control Board Order No. 2009-0009-DWQ National Pollutant Discharge Elimination System General Permit No. CAS0000002, for Storm Water Discharges Associated with Construction and Land Disturbance Activities.
B. CASQA California Stormwater BMP Handbook – Construction, November 2009
1.03 Definitions
A. NOI: Notice of Intent
B. NOT: Notice of Termination
C. QSP: Qualified SWPPP Practitioner
D. QSD: Qualified SWPPP Developer
E. SWPPP: Storm Water Pollution Prevention Plan
F. SWRCB: State Water Resources Control Board
G. NPDES: National Pollutant Discharge Elimination System General H. WDID: Waste Discharger Identification number
I. BMP: Best Management Practices
PART 2 - PRODUCTS
Intentionally left blank.
PART 3 - EXECUTION
3.01 SWPPP
A. Comply with State Water Resources Control Board Order No. 2009-0009- DWQ National Pollutant Discharge Elimin ation System General Permit No.
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CAS0000002, for Storm Water Discharges Associated with Construction and Land Disturbance Activities.
B. A SWPPP has been developed for this project . The SWPPP is a dynamic document and will change as conditions (weather or cons truction phases) warrant.
C. Implementation of the SWPPP is the responsibility of the Contractor and a part of this project. Costs associated with implementation and maintenance of the BMPs per the SWPPP shall be included in the lump sum base bid.
D. Major changes to the SWPPP shall be reviewed by the City’s QSD prior to implementation. Cost associated with the major changes will be paid for using the unit cost listed in the Additions or Deletions Sheet of the Proposal E. The City’s QSP will perform weekly inspections of the jobsite. Implementation of and minor changes to the SWPPP as directed by the City’s QSP shall be incidental to the Work . Contractor shall start all inspection corrective actions within 72 hours of observation, and complete as soon as possible.
F. All BMPs installed will be inspected by the City’s QSD/QSP for compliance with the SWPPP and BMP Fact Sheets . BMPs that are not in compliance shall be brought into compliance by the Contractor at no cost to the City.
G. Keep one copy of the SWPPP and amendments at the project site.
H. The SWPPP shall be readily available throughout the course of construction and until the NOT has been accepted by SWRCB. The SWPPP shall be made available upon request by a representative of the Regional Water Quality Control Board, S tate Water Resources Control Board, United States Environmental Protection Agency, or City’ storm water staff.
I. At the end of the establishment period, the Contractor shall submit the project site copy of the SWPPP including copies of all inspections, Rain Event Action Plans (REAPs), reports, and sampling and analysis results to the City’s Project Manager.
3.02 Schedule
A. Contractor shall develop a Water Pollution Control Schedule that describes the timing of grading or other work activities that could affect water pollution. The schedule shall be updated by the Contractor to reflect changes in the Contractor’s operations that would affect the necessary implementation of water pollution control practices . The typical sequence of work shall be adjusted by the Contrac tor based on weather conditions and forecasted rain events. The schedule is considered an appropriate and applicable BMP.
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3.03 Penalties and fines
A. Contractor is responsible for all penalties and fines assessed to or levied on the project related to the implementation of the SWPPP.
B. In an effort to maintain compliance with the General Permit, the Contractor may be asked to make changes to the BMPs. If the Contractor is unable to perform these services in a timely manner the City reserves the right to address any areas of concern and deduct the cost from the contract.
3.04 BMP’s
A. Construction BMP’s shall be installed per the Erosion / Sediment Control Plan and project SWPPP, and in accordance with the CASQA California Stormwater BMP Handbook. Use of alternative B MP’s will be reviewed and accepted at the discretion of the City’s QSD.
3.05 Cleaning
A. Thoroughly clean all areas where work has occurred. Remove from the site excess material, debris and rubbish.
B. Take all precautions to protect completed work . Immediately repair or replace all damaged areas due to tire ruts, erosion, compaction failure, etc . Keep all erosion control measures intact.
3.06 Winter Construction Suspension
A. Contractor shall include a winter construction suspension as part of the construction schedule. The counting of working days will be suspended during the winter suspension period. It is at the City’s sole and complete discretion to determine the start and end dates of the winter construction suspension. The City will notify the Contractor 10 working days before the start of the winter construction suspension. The City will notify the Contractor 10 working days before the end of the winter construction suspension. The Contractor shall begin work within 15 calendar days after receiving the notice of the end of the winter construction suspension.
B. Contractor shall include an allowance for the winter construction suspension .
Costs associated with preparing the site for the winter construction suspension and costs associated with corrective actions required during the winter construction suspension will be paid for using the allowance on a Time & Materials Basis according to the allowable mark -ups in the project’s General Conditions, or per an approved lump sum or unit price quote. Costs to implement and maintain the BMPs per the Erosion and Sediment Control Plan are excluded from the winter suspension allowance and shall be included in the lump sum base bid.
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C. Prior to the winter construction suspension, stabilize all exposed soils at the direction of the City’s QSD/QSP. In addition, all adjacent drainage inlets shall be protected and perimeter control shall be installed and in good repair.
D. Traffic on the construction site shall be kept to minimum . All traffic entering or exiting the site must use the stabilized construction entrance.
E. Where there are areas of concentrated runoff flows, Contractor shall protect the soil from erosion.
F. Per the Construction General Permit Requirements, inspections by the City’s QSD/QSP will continue into and through the winter suspens ion period.
Inspections will occur before, during, and after each qualifying storm event (0.5” or more precipitation) and at least once per week . Contractor shall start all inspection corrective actions within 72 hours of observation, and complete as soon as possible.
G. Should rain be forecast at 50% or better by NOAA, the City’s QSD/QSP will prepare a Rain Event Action Plan (REAP) and email such document to the Contractor. Contractor shall complete all corrective actions within the REAP prior to the start of precipitation.
H. The City’s QSD/QSP will be sampling all discharge to ensure compliance with runoff standards for pH and turbidity . If the water sampling indicates compliance issues, Contractor shall make repairs or adjustments to BMPs immediately, and respond to any such requests within 24 hours.
END OF SECTION
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Section 01 78 29: Conformance Survey
SECTION 01 78 29
CONFORMANCE SURVEY
PART 1 - GENERAL
1.01 Summary
A. Section Includes: Conformance surveying required for proper completion of the work including, but not necessarily limited to, the following:
1. Synthetic turf construction, including subgrade and base preparation.
2. Other applicable Project components.
B. Related Requirements:
1. Section 01 10 00 – Summary of Work
2. Section 31 20 00 – Earthwork
3. Section 32 11 00 - Base Courses
4. Section 32 12 16 - Asphalt Concrete Paving
5. Section 32 18 13 - Synthetic Turf Playing Field
1.02 Administrative Requirements
A. Submittal Procedures: Action and Informational Submittals shall be submitted in accordance with Section 01 33 00 - Submittal Procedures.
1.03 Action Submittals
A. Conformance Survey: In addition to required prints, submit 1 electronic copy in AutoCAD or scaled PDF image of all conformance surveys for the Project.
Review response by the Owner Representative shall identify any areas out of tolerance.
1.04 Informational Submittals
A. Name and address of Contractor’s licensed surveyor to the Owner’s Representative.
1.05 Quality Control and Rework
A. Contractor shall retain a California Licensed Land Surveyor to obtain survey data and supervise preparation of the Conformance Surveys as specified.
B. Portions of a survey that does not conform to the grading tolerance requirements identified in this Section will be corrected by the Contractor at its Roseville Soccer Complex
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expense. Areas out of conformance shall be resurveyed at the Contractor’s expense by its Surveyor. Revised points shall be added to the original digital file for resubmittal, review, and acceptance by the Owner Representative.
C. Delays and costs incurred due to grades out of conformance are the sole responsibility of the Contractor. At any time during construction and following acceptance of a portion of the survey by the Owner, the Owner reserves the right to recheck the surface grades at its expense to verify it is still in conformance.
D. It is the Contractor’s responsibility to protect the grading and compaction tolerances of surveyed surfaces after Conformance Surveying operations are complete and accepted, and prior to installation of subsequent materials.
PART 2 - PRODUCTS (NOT USED)
PART 3 - EXECUTION
3.01 Laying Out the Work
A. Prior to beginning work, Contractor shall secure the electronic grading plan from the Owner for use by the Surveyor.
B. The Contractor’s Surveyor shall provide all conformance survey drawings. The drawings shall provide both the design elevations and the as -constructed spot elevations. These elevations shall be for comparison to those on the Contract Documents for the same location. Contractor shall also show the difference in these two numbers. Unique reference numbers shall be assigned to each point for reference purposes. For spacing requirements, refer to specific type of improvement identified in this Section.
C. Accuracy of the Contractor’s surveys provided under this Section shall be to
0.01 feet.
D. The Contractor’s Licensed Surveyor shall provide all conformance survey drawings and all 25 foot grid or other grid conformance grades based on the designed grades shown on the Drawings.
3.02 Synthetic Turf Subgrade and Base Conformance Surveying A. General: The stone grades shall not vary from the specified grades more than 1/4 inch (0.02) feet at any location when measured in any direction. In addition, no two adjacent points within the grid shall cumulatively deviate more than 1/2- inch (0.04 feet) from point to point of the design grades.
B. Subgrade:
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1. Contractor shall verify that subgrade has been prepared according to the Specifications with regard to compaction and grade tolerances and is free of debris, non-compactable material, topsoil, or organics prior to beginning work.
2. Prior to acceptance of the subgrade, a Conformance Survey shall be prepared by the Contractor and a digital file submitted to the Owner Representative as specified. The survey shall be based on a 20 foot grid showing the field crown, the center of the subgrade elevation of the subdrain trench edges, perimeter of the field at edge finish grade and curb finish surface. The plan shall show the comparison of the design grades versus the as-constructed grades.
3. Top of subgrade elevations shall be verified using laser -operation survey instruments. Grades at each point shall be within plus or minus 1/2- inch (0.04 feet) from the elevations shown on the Drawings. In addition, no two adjacent points within the grid shall cumulatively deviate more than 3/4-inch (0.06 feet) from the respective points’ design grades.
C. Completed Stone Base:
1. Prior to acceptance of the stone base, a Conformance Survey will be prepared by the Contractor’s Surveyor and submitted by the Contractor to the Owner’s Representative as specified.
2. The survey shall be based on a 25 foot grid showing the field crown, perimeter of the field and adjacent curb edge.
3. The survey plan shall show the comparison of the design grades versus the as-constructed grades.
4. A portion of the survey that does not conform to the requirements identified above shall be corrected by the Contractor.
a. Areas out of conformance shall be resurveyed following the identical procedure stated above by the Surveyor, and these revised points shall be added to the original digital file for review and acceptance by the Owner’s Representative.
b. Delays and costs incurred due to grades out of conformance are the sole responsibility of the Contractor.
5. It is the Contractor’s responsibility to protect the grading and compaction tolerances of the base after conformance survey is complete and prior to installation of the synthetic turf.
D. Finish surface planarity shall be verified, and if necessary adjusted, by the Contractor using the string line method.
1. A mason’s line held taught between two workers separated by a distance of approximately 40 feet shall be placed directly on the finished surface parallel to the direction of greatest slope.
2. A third worker shall check for separations between the mason’s line and the finished surface that are equal to or greater than the specified tolerances.
3. Entire finished surface shall be “walked” with mason’s line in increments of approximately 3 feet.
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4. Areas of separation shall be out lined with marking paint and the depth of separation indicated.
END OF SECTION
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Section 01 78 39: Project Record Documents
SECTION 01 78 39
PROJECT RECORD DOCUM ENTS
1.01 Summary
A. Section Includes: Requirements for preparing, maintaining, and submitting the Project Record documents.
B. Related Requirements:
1. Section 32 80 00 - Irrigation
2. Section 33 00 00 - Utilities
1.02 Document Maintenance
A. Maintain one record copy of each of the following at the site for the Owner:
1. Contract Drawings, Specifications, Addenda, Change Orders, RFIs and other modifications marked currently to record changes made during construction.
2. Reviewed submittals.
3. RFI log.
4. Addenda log.
5. Submittal log.
6. Inspection reports and log.
B. Documents shall be kept at the site and maintained in a clean, dry, legible condition.
C. The Cont ractor shall advise the Owner’s Representative of changes and deviations made during construction.
D. Make documents available at all times for review by Owner’s Representative.
E. Comply with related requirements of the individual Specification Sections.
1.03 Recording
A. Label each document "PROJECT RECORD."
B. Do not permanently conceal any work until required information has been recorded.
C. Drawings:
1. Make day -to-day changes and notations on a specially designated complete “Job Set” of prints or digital files as the work proceeds.
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2. Markings and notations shall be neatly and accurately made, using nonfading, clear, permanent markings. Use contrasting colors for different disciplines of work and where required for clarity.
3. Clearly identify deviations by drawing a "cloud" around affected area and make sufficient notations to describe the change.
4. Convert schematic layouts to portray precise physical layout (including depths) of exposed and concealed work.
5. Drawings shall be marked to indicate:
a. Measured depths of various elements of foundation in relation to survey or other approved datum.
b. Measured horizontal and vertical locations of underground utilities and appurtenances referenced to permanent surface improvements. c. Measured locations of utilities and appurtenances concealed in construction, referenced to visible and accessible features of structure. d. Variations in layout of site improvements.
e. Field changes of dimensions and detail.
f. Changes made by Change Order or Construction Change Directive. g. Significant details not shown on the original Contract Drawings.
6. Contractor shall solely bear any cost of uncovering, recording and re- covering work not recorded on Job Set.
7. Upon completion of the Work and unless otherwise mutually agreed between Owner and Contractor, all changes and notations shall be neatly and accurately transferred by the Contractor to a complete set of Drawings, as originally issued for construction, obtained from the Owner. a. Where the Contract Drawings are not of sufficient size and detail, the Contractor shall furnish its own drawings for incorporation of details and dimensions.
b. Each sheet of record drawing shall be signed and certified by the Contractor as to their correctness and turned over to the Owner’s Representative.
8. Record Drawings are specifically required for the following work:
a. Electrical including exterior lighting and all other related work. b. Water distribution.
c. Storm, sanitary, and site drainage.
d. Irrigation.
D. Specifications:
1. On a complete and designated copy or digital file of the Project Manual, legibly mark each Specification Section to record:
a. Manufacturer, trade name, catalog number, color designation (if applicable), and supplier of each product and item of equipment actually installed.
b. Changes made by Addendum, Change Order, or Construction Change Directive.
c. Other matters not originally specified.
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d. Where selection of manufacturers is offered, indicate which manufacturer's product was installed.
E. Product Data: Maintain one copy or digital file of each product data submittal.
Note related Change Order s and markup of Contract Drawings and Specifications.
1. Mark these documents to show significant variations in actual work performed in comparison with information submitted. Include variations in products delivered to the site and from the manufacturer’s i nstallation instructions and recommendations.
2. Give particular attention to concealed products and portions of the Work that cannot be readily reviewed by direct observation.
F. Samples: Immediately prior to Substantial Completion, meet with Owner’s Representative and Owner’s personnel at the Project site to determine which samples are to be transmitted to the Owner for record purposes. Comply with the Owner’s instructions regarding delivery to the Owner’s storage area.
G. Miscellaneous Record Submittals: As specified in other Specification Sections.
1. Immediately prior to Substantial Completion, complete these miscellaneous records and place in good order.
2. Identify miscellaneous records properly and bind or file, ready for continued use and reference. Digital files are acceptable.
3. Submit for the Owner’s records as directed.
1.04 Interim Review
A. Project Record Documents are subject to review on routine basis at an interval that is mutually agreed upon and/or at time of review of payment request.
B. If Record Documents are not properly maintained, Owner may withhold all or a portion of payment to Contractor.
1.05 Submittals
A. At completion of work under the Contract, deliver Record Documents as directed.
B. Partial submittals are not acceptable, unless specifically acceptable to Owner.
C. Submit documents specified and required prior to claim for final Application and Certificate for Payment.
D. Accompany submittal with transmittal letter, in duplicate, containing:
1. Date.
2. Title of Work.
3. Contractor's name and address.
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4. Title of each Record Document.
5. Certification that each document, as submitted, is complete and accurate.
6. Signature for Contractor or its authorized representative.
END OF SECTION
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Section 03 30 00: Site Concrete
SECTION 03 30 00
SITE CONCRETE
PART 1 - GENERAL
1.01 General Requirements
A. The requirements set forth in the General Conditions shall be in addition to the standards provided herein.
B. The requirements set forth in the Supplemental Conditions shall be in addition to the standards provided herein.
C. The standards set forth in the City of Roseville Design and Construction Standards and the City of Roseville Parks Construction Standards, latest editions, shall be in addition to the standards provided herein.
1.02 Description
A. Furnish all labor, materials and equipment for the complete installation of all concrete work, flatwork and poured- in-place as shown in the Plans and as specified herein.
1.03 References
A. Caltrans Standard Specifications, latest edition.
B. California Building Code (CBC) and California Administrative Code (Title 24), latest editions.
1.04 Quality Assurance
A. For all flatwork, the Contractor shall pour a six -foot by six-foot (6’ x 6’) sample of each type of finish specified for review and acceptance by the Project Manager prior to pouring any concrete. The accepted samples shall remain on- site and intact until all concrete work has been completed . The quality of the concrete work shall be measured by the accepted samples.
B. During the course of construction, a qualified testing laboratory shall obtain samples as determined by the Inspector and conforming to feder al and state codes and standards . Such costs shall be paid for by the City . Re-tests and removal of below acceptable strength concrete shall be borne by the Contractor.
The Contractor shall cooperate with the testing during the course of obtaining such samples.
C. Variances in surface grades of more than 1/8”, as measured by a straight edge ten feet (10‟ ) long, shall be corrected to the satisfaction of the Inspector .
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Remove all areas where standing water occurs, including any surface irregularities.
1.05 Handling a nd Storage
A. Comply with ATSM C-94, “Specifications for Ready Mix Concrete” for the batch, mix and transport of concrete.
B. Mix and deliver only the amount that will be poured immediately.
1.06 Record Drawings
A. The Contractor shall keep an accurate record of the as -built conditions of the site concrete. These records shall be updated daily and kept at the construction site. At any time, the Inspector may examine the conditions of the “as-builts” to ensure compliance of the above.
PART 2 - PRODUCTS
2.01 Concrete
A. Concrete for play area curbs, sidewalks, and accessible ramps shall conform to the provisions of Section 90- 2 “Minor Concrete” of the Caltrans Standard Specifications. Cementitious material shall be “Type II Modified” and shall contain no less than 505 pounds of cementiti ous material per cubic yard.
Aggregate shall be not greater than one- inch or smaller than 3/8-inch. Submit concrete analysis for review and acceptance prior to placement of concrete.
2.02 Fiberglass Reinforcement
A. For concrete interior to the project and outside of the right -of-way: Fibers for concrete shall be Fibermesh 150, as manufactured by Propex Operating Company; MasterFiber 100 (.5” length); or accepted equal. Fibers shall contain 100 percent virgin polypropylene multifilament fibers, e3 patented technol ogy, containing no reprocessed olefin materials. The fibers shall conform to ASTM C1116 Type III and manufactured specifically for the secondary reinforcement of concrete.
B. For concrete within the right-of-way, comply with For concrete within the right- of-way, comply with the City of Roseville Development Standards for public sidewalks at
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2.03 Expansion Joint Material
A. Fiber expansion joint shall conform to ASTM -1751 and shall be a non- extruding resilient filler . Filler shall have preserve attributes and high quality bituminous materials.
B. Apply Sikaflex elastomeric sealant, or accepted equal, over all expansion joints.
2.04 Concrete Forms
A. All forms shall be new at the start of the project and shall be construction grade Douglas Fir. Minimum size lumber shall be 2 x 6.
B. Radius bends shall be formed by spring steel forms or laminated boards, as required.
C. Plywood shall be 5/8”, Class I, exterior grade as outlined in APA “Guide to Plywood Grades”. Omit mill oiling treatment.
PART 3 - EXECUTION
3.01 Poured-In-Place Concrete Forms
A. Concrete for hardscape or flatwork shall be placed on subgrade compacted to 95% relative compaction. Prior to placement of concrete, a soils compaction test must be performed by an accepted soils testing professional on a representative number of locations along the flatwork area. The City or project owner shall provide the initial test. The results of these tests must be available and meet acceptable levels prior to pouring. Re-tests and re-work of any area, as directed by the soils professional, shall be the responsibility of the Contractor.
B. Construct forms to conform to the shapes, dimensions and details shown on the Plans. All forms shall be true to lines, plumb, level and square.
C. Forms shall not leak, spread, shift or settle when concrete is placed.
D. All forms shall carry dead and live loads and shall not deflect more than 1/8” between supports after placement of concrete.
E. All forms shall be thoroughly soaked a minimum of twelve (12) hours prior to pouring of concrete. Forms shall be treated per manufacturer’s recommendations.
F. Reuse of forms may be allowed at the discretion of the Inspector. Reused forms shall be cleaned and free of defects that would affect the final concrete finish.
G. Concrete footings shall be formed only when excavations slump or cave in.
Over-excavate the trench or footing diameter to accommodate the forms ’ installation and removal . Apply water to moisten soil . Do not allow water to create mud or ponding.
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3.02 Fiberglass Reinforcement
A. Install per manufacturer’s instructions. Apply at the batch plant prior to delivery.
Thoroughly mix fiber material to avoid “clumping”.
3.03 Expansion Joints
A. Expansion joints shall be placed where vertical elements meet horizontal paving unless otherwise noted on the Plans . This shall include vertical expansion joints on play area curb walls, buildings, shade structures, walls and/or planters . The corners of the paving shall be tooled at the expansion joints. Trim exposed fibers which protrude above or beyond the finish surface of paving or the finish surface of the wall.
3.04 Control Joints for Concrete Sidewalks
A. Control joints shall be per detail PK -32 with deep, s traight and finished with rounded edges. Control joints shall be placed (on- center) a distance equal to the width of the concrete walkway, unless otherwise shown on the Plans . For example a ten- foot wide walkway shall have control joint placed ten feet on center.
3.05 Placement of Concrete
A. Do not pour concrete in weather below 40 degrees F . or when temperatures are predicted to fall below freezing within 24 hours, except with prior authorization.
B. Concrete shall be transit mixed according to ASTM C -94. Limit the quantity of water to the required strength. Concrete shall be of a consistency that it flows slowly into the forms.
C. Mixing of concrete shall be continuous commencing from the time water is added to the mix until such time that the concrete is poured. All concrete shall be placed within an hour of the time when water is first added.
D. Concrete shall be deposited up to the finished height of the forms and up to the adjacent joint . No partial pours will be allowed. Excess material shall be dumped on-site and later removed by the Contractor.
E. Thoroughly compact the concrete manually spading and tamping concrete into all corners of the forms and by utilizing a high- speed mechanical vibrator .
Retain a standby vibrator on- site during the course of concrete work . When utilizing the vibrator, take precautions to avoid impact on the forms.
F. After obtaining uniform compaction, screen tamper all flatwork surfaces, screed and bull float to ensure that large aggregates are pushed below the surface .
When it is practical to work on the surface, wood float, steel trowel paving to a uniform surface.
G. Concrete elements shall not exceed the following tolerances:
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1. Linear: 1/8”
2. Slab deviation: 1/8” in 10‟
3.06 Finishes
A. Finishes shall be as shown on the Plans and shall be consistent in quality throughout the project. Medium broom finished concrete shall have clean, deep control joints spaced appropriately . No visible cracks or discoloration will be accepted. Finishes on vertical surfaces shall be consistent throughout. Vertical expansion joints are spaced as identified on the plans and are smooth with the finish surfaces. All edges for flatwork and vertical surfaces shall be eased at a consistent radius.
B. A 6’ x 6’ sample pad shall be poured for each flatwork finish. When sample is approved, the flatwork for the project will be compared and consistent to the approved sample. Location of the sample shall be in a location that will allow visual review for the entirety of the concrete work and can be removed once all flatwork is complete and deemed acceptable.
C. Upon completion of float finishing, provide the final finish as follows:
1. Medium Broom Finish: shall be accomplished by pulling a stiff bristle broom across a floated surface. The direction of the broom shall be perpendicular to the path of travel, unless otherwise shown on the Plans.
3.07 Removal of Forms
A. Forms shall remain in place as follows:
1. For mass concrete work: 5 days.
2. For other flatwork and other concrete work: 3 days.
B. Remove all bolts, nails, ties, wires, etc . a minimum of one inch (1” ) below the surface of the concrete. Remove imprints, irregularities or other such defects and patch as directed by the Inspector.
3.08 Curing and Protection
A. Allow adequate time for the concrete to cure. In temperatures above 75 degrees F., ensure that the concrete surface remains wet for a period of seven (7) days minimum.
B. Protect all concrete from damage during the curing period. This shall include damage from sun, rain, flowing water, frost, mechanical injury, tire tracks, footprints, oil stains, etc . Should such damage occur, Contractor shall take immediate action to repair damage to the satisfaction of the City.
3.09 Clean-Up
A. During the course of this work, the area shall be kept clear and free of debris as realistically possible. Upon completion of concrete work, completely remove Roseville Soccer Complex
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from the site all used forms, hardware, spillage, rejected work and other materials.
B. Remove from site furnishing posts all concrete “slobber” . Re-touch posts as necessary for a clean finish.
END OF SECTION
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Section 04 20 00: Unit Masonry (General)
SECTION 04 20 00
UNIT MASONRY (GENERA L)
PART 1 - GENERAL
1.01 Conditions
A. The general provisions of the Contract, including General and Supplementary Conditions and General Requirements apply to the work specified in this section.
1.02 Scope of Work
A. Provide all labor, materials, and equipment required to complete the unit masonry work as indicated on the Drawings and/or specified herein.
B. Work includes, but not limited to the following:
1. Concrete masonry units.
2. Pre-cast Elements.
3. Installation of all required reinforcements, fasteners, anchors and accessories.
4. Cleaning of unit masonry.
C. Related work specified in other sections:
1. Section 03 30 00:Site Concrete
1.03 Quality Assurance
A. Material and installation standards: Comply with recommendations of the Brick Institute of America (BIA) standards ; National Concrete Masonry Association standards; and ASTM standards.
B. Verify all measurements indicated on Drawings by taking field measurements; proper fit and attachment of all units is required.
C. Accurately fit, cut, and securely mortar together all uni ts to produce a plumb, level and rigid installation.
D. All work and materials shall comply with Uniform National Building Codes (latest edition), and all other applicable codes and ordinances that govern the work of this Section.
1.04 Qualification of Installers
A. Installers shall be trained and experienced in the skills required and shall be completely familiar with the materials and their installation. Qualified installers shall be present at all time during the progress of work.
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1.05 Coordination
A. Coordinate with all other trades whose work relates to unit masonry installation for placing all required reinforcements, fasteners, anchor, accessories, etc.
1.06 Submittals
A. Submit for Landscape Architect’s written approval two (2) representative samples of each unit specified.
B. Submit manufacturer’s certificate that units meet or exceed material specifications.
PART 2 - PRODUCTS
2.01 Concrete Masonry Units
A. ASTM C -652, concrete masonry hollow units, wire cut . Standard and bond beam units . Size and color as indicated on the Drawings . Color shall b e standard grey.
2.02 Grout
A. Grout mix ratio by volumes: one part Portland Cement (ASTM C-150, Type 1); two parts minimum to three parts maximum damp loose sand, two (2) parts coarse aggregate (ASTM C-404).
B. LATICRETE 3701 Grout and Mortar Admix.
C. Grout compressive strength at 28 days shall be 3000 PSI.
2.03 Unit Masonry Reinforcement
A. Horizontal Joint Reinforcement: Truss type, hot-dipped galvanized zinc coated steel construction; 3/16 inch side rods with No. 9 cross ties.
B. Horizontal and vertical rebar reinforcements: ASTM A-615, Grade 40, size as indicated on the Drawings.
2.04 Concrete
A. As per Section 03 30 00: Site Concrete
PART 3 - EXECUTION
3.01 General
A. Supply anchor devices as indicated on the Drawings and as required to install materials as specified in other sections of work.
B. Cut units where required with a power saw or order units pre- cut from manufacturer.
C. Construct walls and other masonry construction to the full thickness indicated on the Drawings, using unit sizes as indicated.
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D. Establish lines, levels, and coursing. Protect from disturbances.
3.02 Coursing
A. Install units straight and plumb with all courses true to line and level.
B. Install units in pattern as indicated on the Drawings.
C. Maintain unit courses to uniform width. Make vertical and horizontal joints equal and of uniform thickness.
3.03 Placing and Bonding
A. Lay units in full bed of mortar properly jointed with other work.
B. Install full mortar coverage of vertical and horizontal face of joints . Maintain uniform joint width of 3/8” – 1/2”, depending on nominal unit sizes . Cut joints flush and tool slightly concave.
C. Fully bond intersections and external and internal corners.
D. Do not shift or tap units after mortar has taken initial set . Where adjustment must be made remove mortar and replace.
E. Remove excess mortar.
F. Fill hollows at concrete masonry units solid with grout or as indicated on the Drawings. Fill hollows of structural brick block units where reinforcement occurs solid with grout or as indicated on the Drawings.
G. Wall caps shall be epoxied and anchored in place.
3.04 Reinforcement
A. Horizontal joint reinforcement: Place masonry joint reinforcement sixteen (16) inches on center or as indicated on the Drawings.
B. Place joint reinforcement continuous and lap reinforcement according to the recommendations of the Manual of Standard Practice of the Concrete Reinforcing Steel Institute.
C. Horizontal and vertical rebar reinforcement: Install with bond and beam spacing and rebar spacing as indicted on Drawings.
D. Place and consolidate grout fill without disturbing reinforcing . Cells containing reinforcement shall be grouted solid.
3.05 Curing and Protection
A. Provide thorough curing of joints and grout pours.
B. Protect newly laid masonry from exposure to precipitation, excessive drying, freezing, soiling, backfill and other harmful elements.
3.06 Waterproofing & Graffiti Seal
A. All walls below grade shall be waterproofed on the backside extending from the foundation to the brick cap.
B. Install in conformance with manufacturer’s specifications.
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C. Apply 2 clear coats of graffiti sealant on exposed exterior and interior surfaces.
Submit proposed sealant type and conform to manufacturer specifications.
3.07 Cleaning
A. Brush off excess mortar as work progresses. Dry-brush masonry at end of each day’s work.
B. Clean masonry with cleaners and methods as recommended by the manufacturer of the masonry units.
C. Rinse walls by washing off cleaning solution, dirt and mortar using clean, pressurized water.
D. Repair damage to adjacent materials that occurs during cleaning operation at no additional cost to the Owner.
END OF SECTION
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Section 05 12 00: Structural and Miscellaneous Steel (General)
SECTION 05 12 00
STRUCTURAL AND MISCE LLANEOUS STEEL (GENE RAL)
PART 1 - GENERAL
1.01 Conditions
A. The general provisions of the Contract, including General and Special Provisions apply to the work specified in this Section.
1.02 Scope of Work
A. Furnish all labor, materials, and equipment as required to fabricate and install all structural and miscellaneous steel work as indicated on Drawings and specified herein.
B. Although such work or materials are not specifically indicated, furnish and install all supplementary or miscellaneous items, appurtenances and devices incidental to or necessary for a secure and complete installation.
C. Provide shop drawings for all work.
D. Completely coordinate with work of all other trades.
1.03 References (Latest Edition)
A. AISC: Standard Specifications for the Design, F abrication and Erection of Structural Steel for Buildings by the American Institu te of Steel Construction (AISC).
B. AISC – Code of Standard Practice – Manual of Steel Construction – Allowable Stress Design (ASD).
C. AISC – Code of Standard Practice of Steel Buildings and Bridges.
D. ASTM A36 – Structural Steel.
E. ASTM A-53: Black and Hot Dipped Zinc – Coated Welded and Seamless Steel Pipe.
F. ASTM A-120: Black and Hot Dipped Zinc – Coated Welded and Seamless Steel Pipe.
G. ASTM A307 – Carbon Steel Externally Threaded Standard Fasteners.
H. ASTM A500 – Cold Formed Welded and Seamless Carbon Steel Structural Tubing in Round and Shapes.
I. ASTM A501 – Hot Formed Welded and Seamless Carbon Steel Structural Tubing.
J. AWS A2.4 – Symbols of Welding, Brazing, and Nondestructive Examination.
K. AWS D1.1 – Structural Welding Code.
L. SSPC (Steel Structures Painting Council) – Painting Manual.
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M. California Building Code (CBC), latest edition.
1.04 Regulatory Requirements
A. Safety Requirements: Work shall comply with all Federal, State and municipal regulations regarding safety, including the requirements of the following:
1. William-Steiger Occupational Safety & Health Act of 1970
2. State of California, California Administrative Code, Title 8 Industrial Relations, Chapter 4, Subchapter 4, “Construction Safety Orders” and other State and local agencies having jurisdiction.
B. California Building Code (CBC), latest edition.
1.05 Submittals
A. Shop Drawings: General
1. Before any structural steel is fabricated or delivered to jobsite, submit Shop Drawings in accordance with the General Conditions of these specifications.
2. Shop Drawings shall clearly show all pieces with all pertinent dimensions, data, layout, sizes and weights, connections, and all controlled dimensions and elevations. Drawings shall clearly distinguish between shop and field bolts and welds . Errors in dimensions shown on shop drawings shall be responsibility of Contractor.
3. Show details, including cuts, copes, connections, holes, threaded fasteners, and welds in accordance with AWS.
4. Indicate which structur al units, members or brackets require field cuts or welds due to construction techniques.
5. Indicated metal fabricator’s method for radius form bents of pipe or tubing.
6. All shop and field welds shall be indicated by AWS Welding Symbols. a) Indicate size, length and type of each weld.
b) Special Inspection required by CBC and Building Department.
B. Welding:
1. Certification of Welder’s Qualifications.
2. Welding Procedure: Submit descriptive data to illustrate welding procedures to be performed.
1.06 Quality Assurance
A. Fabricated structural steel members in accordance with AISC Code of Standard Practice.
B. Perform Work in accordance with AISC Section 10.
C. Perform Work in accordance California Building Code (CBC), latest edition.
D. All welding procedures, welders, welding operation, and tackers shall be qualified in accordance with AWS Standard Code D1.1.
E. Maintain one copy of each document on site.
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F. Fabricator: Company specializing in performing the work of this section.
G. Erector: Company specializing in performing the work of this section.
H. All construction shall conform to applicable building codes, project specifications and applicable regulations . Where the provisions of applicable codes, material manufacturer’s requirements, and project specifications conflict, the more stringent provision shall govern.
I. Certification: Furnish, before fabrication, a mill certified report (in duplicate) of the tests for ach heat of steel or iron from which the material is to be fabricated, containing the results of chemical and physical tests requir ed by the ASTM specifications for the materials.
J. Qualify welding processes and welding operators in accordance with AWS “Standard Qualifications Procedure” . Provide certification that welders to be employed in work have satisfactorily passed AWS qualificat ion test within the previous twelve (12) months . If recertification of welders is required, retesting will be Contractor’s responsibility.
K. Work shall comply with the Drawings, Specifications and accepted Shop Drawings in every aspect . All errors of fabrica tion and connections, defective materials, fasteners, and workmanship shall be replaced at the expense of the Contractor.
1.07 Delivery, Storage and Handling
A. Deliver anchor bolts and anchorage devices which are to be embedded in cast- in-place concrete or masonry in ample time so as not to delay that Work.
B. Store materials to permit easy access for inspection and identifications . Keep steel members off the ground using pallets, platforms, or other supports .
Protect steel members and packaged materials from corrosion and deterioration. Remove any damaged items from the site and replace at no cost to the Owner.
C. Use all means necessary to protect structural steel before, during and after installation.
1.08 Coordination
A. Coordinate and furnis h all required anchorages, templates, and patterns, setting drawings, and installation directions for all built -in items. Supervise the proper location and the installation of all built-in items. Deliver all items required to be embedded in concrete, masonry or built into other mat erial to their respective Contractor . Provide holes and connections for Work of others Contractors.
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1.09 Field Measurements
A. Take field measurements prior to preparation of Shop Drawings and metal fabrication. Proper fit and attachments of all items is required; allow for trimming and fitting when taking field measurements before metal fabrication.
1.10 Shop Assembly
A. Preassemble items in shop to greatest extent possible to minimize field splicing and assembly. Disassemble units only as necessary for shipping and handling limitations. Clearly mark units for reassembly and coordinated installation.
PART 2 - PRODUCTS
2.01 General
A. Use materials of size and thickness indicated or, if not indicated, as required to produce strength and durability in finished product for use intended.
B. Metal surfaces used for fabrications of miscellaneous metal items which will be exposed to view shall be smooth and free of surface blemishes including pitting, seam marks, roller marks, rolled trade names and roughness.
C. All other materials not specifically des cribed, but required for a complete and proper installation, shall be new, free from rust, best quality of their respective kind, and subject to the approval of the Project Inspector.
2.02 Steel Plates, Shapes and Bars
A. All miscellaneous steel shall be standard cold -rolled sections, new, free from rust, and conforming to ASTM A-36.
2.03 Steel Pipe
A. All steel pipe shall be black steel pipe, except where indicated to be galvanized, complying with provisions of:
1. ASTM A-120, Schedule 40 for pipe less than four (4) inch diameter.
2. ASTM A-53 ERW for pipe greater than four (4) inch diameter.
2.04 Steel Tubing
A. All steel tubing shall be cold- formed steel tubing conforming to ASTM A -500, Grade B.
2.05 Fasteners
A. General: Provide electro- zinc plated fasteners for exterior use or where built into exterior walls or slabs . Select fasteners for the type, grade and class specified.
B. Bolts and Nuts: Regular hexagon-head carbon steel type conforming to ASTM A-307, Grade A with electro-zinc plating.
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C. Flat Washers: U.S.S. standard round carbon steel type conforming to FS FF - W-92 with electro-zinc plating.
D. Lock Washers: Helical spring carbon steel type conforming to FS FF-W-84 with electro-zinc plating.
E. Anchor Bolts: Nonheaded “J” bolt type, unless otherwise indicated on Drawings, conforming to ASTM A-307, Grade A with electro-zinc plating.
2.06 Shop Paint
A. Primer shall be Red Oxide Primer, conforming to Federal Specification TT -P- 31 for steel surfaces and Federal Specifications TT -P-64b for galvanized surfaces.
2.07 Grout
A. Pre-mixed, factory packaged, non- shrinking, non-metallic, non-staining, non- corrosive and non-gaseous group complying with CE CRD-C588. Provide grout specifically manufactured for exterior applications.
PART 3 - EXECUTION
3.01 General
A. Comply with AISC Code and Specifications and maintain Work in safe and stable conditions during erection. Provide temporary bracing and shoring as required; remove when final connections are in-place.
B. Execute all Work using skilled metal workers only . Do all welding as per AWS Specifications with certified welders.
C. When possible, fi t and shop assemble all metal Work, ready for installation, with shop and field connections welded or attached with fasteners as indicated on Drawings.
D. Prior to all work of this Section, carefully inspect the installed work of all other trades and verify t hat all such work is complete to the point where fabrication and installation of the work of this section may properly commence.
E. Make all required measurements in the field to ensure proper and adequate fit of miscellaneous metal items.
F. It is the intent of the Drawings to indicate detail connections. Where connection detail is not shown, detail shall be patterned after a connection similar condition, or an AISC standard type.
3.02 Fabrication
A. General
1. Use materials of size and thickness indicated on Drawings or on accepted Shop Drawings to produce strength and durability in finished product for use Roseville Soccer Complex
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intended. Work to dimensions are indicated on drawings or on accepted Shop Drawings, using proven details of fabrication and support.
2. All fabrication shall be in accordance with AISC Specifications for fabrication of structural steel, California Building Codes, and requirements of regulatory agencies.
3. Do not field cut or alter structural metal units, members or brackets without accepted Shop Drawings.
4. Fabricate and pre-assemble work in shop to greatest extent possible.
5. Fabricate exposed work true to line, shape and level with accurate angles and radiuses. Ease exposed metal edges to a radius of approximately 1/32 inch.
6. Make cuts, bends, punching and drilling accurate, neat and properly located.
Grind and file smooth all parts exposed to view; leave exposed surfaces free of fabrication marks . Mark and match- mark units requiring field assembly.
7. All welds shall be continuous, unless otherwise indicated, complying with AWS Spe cifications. Form exposed connections with tight, flush and smooth hairline joints. Grind exposed welds smooth and flush to match and blend with adjoining surfaces.
8. Cut, reinforce, drill and tap fabricated metal work as indicated on Drawings to receive finish hardware, fasteners and similar items.
B. Bolted Connections:
1. Punch or drill holes 1/16 inch larger than bolt size and spear -ream before inserting bolts.
2. Ream unfair holes, but only up to next larger bolt size. Where unfairness exceeds maximum, weld hole in base material solid and drill hole of proper size.
3. As erection progresses, bolt up work to take care of dead load, lateral forces, and erection stresses. Provide any additional bracing necessary to resist all possible forces during erection. Contractor is entirely responsible for the stability of the structural steel work until the job is complete.
C. Assembly with Standard Threaded Fasteners:
1. Beveled Washers: Provide under bolt heads or nuts resting on surfaces exceeding 5 percent slope with respect to head or nut.
2. Draw up tight, check threads with chisel, or provide approved lock washers or self-tightening nuts.
D. Welded Connections:
1. Perform welding using shielded metal arc, submerged arc, gas metal arc, or flux cored arc methods in accordance with appropriate sections of AWS D1.1 and CBC Chapter 27.
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Section 05 12 00: Structural and Miscellaneous Steel (General)
2. In addition to specific requirements of Drawings, details of welded joints shall comply with all requirements for joints which are accepted without qualification tests under the AWS Code. If sizes of fillet welds are not shown on Drawings, use AWS minimum weld size, but not less than thinnest part thickness minus 1/16 inch.
3. Plan welding operations to eliminate stress build-up.
4. Field Welding:
a) Perform field welding in accordance AWS D1.1.
b) Where field welding is applied to existing flexural members involving application of significant amounts of heat to member, provide temporary shoring to prevent deflections.
c) Provide Special Inspection per the CBC, latest edition.
E. Column Bases:
1. Finish in accordance with AISC. Lack of contact bearing with column shall not exceed 1/16 inch.
F. Bearing Plates:
1. Finish in accordance with AISC . Provide for attachment as shown on Drawings.
2. Cut, drill (tap where indicated or required), or punch holes perpendicular to metal surfaces. Do not flame cut holes or enlarge holes by burning . Drill holes in bearing plates.
3.03 Shop Painting
A. Shop paint all metal Work, except members or portions of members to be embedded in concrete or masonry, surfaces and edges to be field welded, stainless steel, and galvanized surfaces, unless otherwise indicated.
B. Clean all metal work to be primed and painted in accordance with Section 09 91 00 – Painting and Finishes.
C. Immediately after surface preparation brush or spray on primer in accordance with manufacturer’s instruction at a rate to provide uniform dry film thickness of 20 mils for each coat. Use painting methods which will result in full coverage of joints, corners, edges and exposed surfaces.
D. Apply one (1) shop coat to fabricated metal items, except apply two () coats of primer to surfaces inaccessible after assembly or installation.
E. Give any painted built -in portions one (1) field coat of primer on all abraded areas after installation.
3.04 Galvanizing
A. All metal fabrications intended for exteriors use or for use in high moisture areas are to be hot-dip galvanized, unless otherwise noted.
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B. Hot dip galvanizing or zinc coatings, applied on products fabricated from rolled, pressed and forged steel shapes, plates, bars and strips shall comply with ASTM Specification A123-73.
C. Hot dip galvanizing or zinc coatings on assembled steel products shall comply with ASTM Specifications A386.
D. The weight of coatings shall be as designated in Table 1 for the class and thickness of material to be coated. Galvanized surfaces for which a shop coat of paint is specified shall be chemically treated to provide a bond for the paint.
E. Except for bolts and nuts, all galvanizing shall be done after fabrication.
3.05 Installation
A. General:
1. Compliance: Erect and install all miscellaneous metal in strict accordance with the Drawings, the reviewed shop drawings, and the referenced standards, aligning straight, plumb, and level within a tolerance of one in 200. Accurately assemble structural steel to lines and elevations indicated, within specified AISC tolerances.
2. Splice metal work only where indicated and approved on shop Drawings.
3. Install anchorage devices and fasteners where required for securing miscellaneous metal fabrications to in- place construction; including anchorage devices and fasteners that requi re to be cast into concrete or masonry. Provide temporary bracing or anchors in formwork for items cast into concrete or similar construction.
4. Perform cutting, drilling, and fitting required for installation of miscellaneous metal fabrications. Set Work accurately in location, alignment and elevation.
Install items plumb, level, true and free of rack; measured from established lines and levels.
5. Fit exposed connections accurately together to form tight hairline joints .
Weld connections which are not to be left as exposed joints, but cannot be shop welded due to shipping size limitations . Grind exposed joints smooth and touch-up shop paint coat.
6. Do not weld, cut or abrade the surfaces of exterior units which have been hot-dip galvanized after fabrication, and are intended for bolted or screwed field connections.
7. All field welds shall conform to AWS Specifications. Grind all exposed welds smooth and flush to match and blend with adjoining surfaces.
8. Clean and touch- up all field welds and scratches with shop paint as specified.
3.06 Finishes
A. Finish all fabricated metal Work as per Section 09 91 00: Painting and Finishes Roseville Soccer Complex
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END OF SECTION
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Section 09 91 00: Painting and Finishes (General)
SECTION 09 91 00
PAINTING AND FINISHE S (GENERAL)
PART 1 - GENERAL
1.01 Conditions
A. The general provisions of the Contract, including General Conditions and Special Provisions apply to the work specified in this Section.
1.02 Description
A. Work includes, but is not limited to the following:
1. Provide all materials, tools, equipment, appliances, labor and supervision required to paint and finish all surfaces and/or components as specified herein and as indicated on the Drawings, including all miscellaneous items and labor required to complete the Work of this Section.
2. Surface preparation, priming and painting of all metal surfaces as indicated on Drawings or as follows:
a) Miscellaneous surfaces.
3. All surfaces that are left unfinished by the requirements of other sections shall be painted or finished as part of this contract.
B. Related Work described elsewhere.
1. Section 05 12 00: Structural and Miscellaneous Steel C. Definition: The term “paint”, as used herein, shall mean all coating systems materials, including primers, emulsions, enamels, stains, sealers and fillers, and other applied materials whether used as prime intermediate or finish coats.
1.03 Work Not Included
A. Pre-Finished Items: Unless otherwise specified or indicated on the Drawings, do not include the painting of items that are specified to receive manufacturer’s factory finish, i.e. such items as site furnishings, irrigation equipment, electrical equipment, etc. See applicable Sections.
B. Finished Metal Surfaces: Unless otherwise specified, all metal surfaces or anodized aluminum, stainless steel, chromium plate, copper, bronze or similar finished materials do not require painting.
1.04 Submittals
A. Provide in accordance with the General Conditions prior to ordering material, a complete, detailed list of materials proposed for use on work . Include affidavit from manufacturer stating that proposed materials are the best of their Roseville Soccer Complex
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respective kinds and suitable for intended purpose. Submit in ample time to avoid delays in work if the list, or portions thereof, are rejected.
B. Painter shall prepare and submit color samples to match color chips in 12- inch square size and must receive approval from Project Inspector before applying final paint coats to finish surfaces . Approved samples shall be retained at the Project Inspector’s office for record.
1.05 Paint Coordination
A. Provide prime coats which are compatible with finish paints used. Review other Sections of these specifications in which prime paints are to be provided to ensure compatibility of total painting system for various surfaces. Upon request from other trades, furnish information and specifications for finish materials proposed for use, to ensure compatible prime coats are used. Provide barrier coats over incompatible primers or remove and reprime as required. Notify Project Inspector in writing of any anticipated problems using specified painting systems with surfaces primed by others.
1.06 Job Conditions
A. Applicator shall examine areas, surfaces and conditions under which painting Work is to be applied and notify the Project Inspector in writing of conditions detrimental to proper and timely completion of Work. Do not proceed with Work until unsatisfactory conditions have been corrected in a manner acceptable to Project Inspector and Applicator, or Applicator shall assume responsibility for and rectify any unsatisfactory finish resulting.
B. Starting of painting Work shall be construed as Applicator’s acceptance of surfaces and conditions.
1.07 Weather Conditions
A. Apply water base paints only when temperature of surfaces to be painted and surrounding air temperature are between fifty (50) degrees F (10 degrees C) and ninety (90) degrees F (32 degrees C), unless otherwise permitted by paint manufacturer’s printed specifications.
B. Apply solvent-thinned paints only when temperature of surfaces to be painted and sur rounding air temperatures are between forty -five (45) degrees F (7 degrees C) and ninety -five (95) degrees F (35 degrees C), unless otherwise permitted by paint manufacturer’s printed specifications.
C. Do not apply paint in rain, fog or mist; or when relative humidity exceeds eighty- five (85) percent; or to damp or wet surfaces.
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1.08 Delivery and Storage
A. Deliver materials to job site in original, new and unopened packages or containers bearing manufacturer’s name and label, and the following information:
1. Manufacturer’s Name
2. Manufacturer’s stock number and date of manufacture
3. Special color mix: name and number
4. Contents by volume for major pigment and vehicle constituents
5. Thinning instructions
6. Application instructions
B. Store materials and equipment as approved by appl icable codes and enforce good housekeeping practices . Any soiled or used rags waste, etc., shall be removed from the site every night and every precaution shall be taken to avoid the danger of fire. No paint materials shall be washed or emptied on the site or into any sewer drains, storm drains or street gutters.
1.09 Protections
A. Protection Work of other trades, whether to be painted or not, against damage by painting and finishing Work . Provide suitable covering or other methods of protection during progress of this Work . Correct any damage by cleaning, repairing or replacing, and repainting, as acceptable to the Project Inspector.
B. Provide “Wet Paint” signs as required to protect newly painted surfaces.
Remove all protective materials upon completion of the Work and touch-up and restore all damaged or defaced surfaces, including the removal of paint spots from other surfaces.
1.10 Guarantee
A. Adhesion: All materials applied shall be guaranteed for a period of two (2) years against failure due to surface conditions, materials, or application . There shall be no evidence of fingerprints blisters, running, peeling, scaling, chalking, streaks or stains.
PART 2 - PRODUCTS
2.01 Color Schedule
A. Project Inspector shall furnish to the Contractor a color schedule of paints to be used based on one of the approved manufacturer’s color charts or requirements for specially mixed colors . Use of one of the other approved manufacturer’s requires the Contractor to match the color schedule provided by the Project Inspector.
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B. Manufacturers names used to desi gnate colors of color schedule is not intended to imply that products names are required to the exclusion of equivalent products of other manufacturers.
C. All colors and manufacturers shall be approved and authorized by the Project Inspector before commencing work.
2.02 Materials Quality
A. Provide best quality grade of various types of paints as regularly manufactured by acceptable paint materials manufacturer . Materials not displaying manufacturer’s identification as a standard, best -grade product will not be acceptable. Acceptable paint manufacturers include:
1. Kelley-Moore
2. Benjamin Moore Company
3. The Glidden Company
4. Pratt and Lambert, Inc.
5. Dunn and Edwards
6. Sherwin-Williams
7. W.P. Fuller Company
8. Tiger Drylac
B. Provide primer and undercoat paint produced by the same manufacturer as finish paint. Use only thinners approved by paint manufacturer, and use only within recommended limits.
C. Epoxy paints and wood stains for use in standard comfort stations shall be as specified on plans.
2.03 Metal Primer
A. Primer for metal surfaces shall be Red Oxide Primer, conforming to Federal Specification TT-P-31 for metal surfaces and Federal Specification TT -P-64b for galvanized surfaces.
PART 3 - EXECUTION
3.01 Surface Preparation
A. General: Perform preparation and cleaning procedures in accordance with paint manufacturer’s instructions, and as herein specified, for each particular surface condition.
B. Paint no items fitted with finish hardware or other similar items until hardware has been removed or provided with surface-applied protection prior to surface preparation and painting operations . Install hardware or remove surface- applied protection after paint has dried.
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C. Metal Surfaces: Clean all metal surfaces, which are not galvanized or shop - painted, of scale, dirt, rust and other deleterious materials before pri ming.
Clean metal in accordance with Steel Structures Painting Council (SSPC) Specifications.
1. SP-2: Hand Tool Cleaning
2. SP-3: Power Tool Cleaning
3. SP-7: Brush-off Blasting Cleaning
Remove oil, grease, and similar contaminants in accordance with:
1. SP-1: Solvent Cleaning
D. Galvanized Surface: Clean all galvanized surfaces of oil and other surface contaminants with a crystalline zinc phosphate pretreatment (phosphoric acid etch). Remove pretreatment solution by thoroughly washing with clean water and wipe dry.
3.02 Materials Preparation
A. Mix and prepare painting materials in accordance with manufacturer ’s specifications.
B. Stir materials before application to produce a mixture of uniform density, and stir as required during application . Do not stir surface film into m aterials.
Remove film and if necessary, strain materials before using.
3.03 Application of Primer Coat
A. Apply primer coast to all surfaces which are required to be painted or finished, and which have not been prime coated or shop- painted by others . For metal surfaces, tough up shop-painted coats as required.
B. Immediately after surface preparation brush or spray on primer in accordance with manufacturer’s instructions at a rate to provide uniform dry film thickness of two (2.0) mils for each coat . Use painting methods which shall result in full coverage of joints, corners, edges and exposed surfaces.
C. All primer coats shall be free from runs, sags, and other defects. All coats shall be thoroughly dry before applying succeeding coats.
D. Apply one (1) coat of metal primer for metal surfaces, as specified and/or as recommended by manufacturer’s instructions.
3.04 Application of Paint
A. Apply paint in accordance with manufacturer’s instructions . Use applicators and techniques best suited for each surface and type of materials being painted.
B. All painting Work shall be done by skilled workman in a professional manner .
All coats shall be evenly spread and shall be free from run, sags and other defects. All coats shall be thoroughly dry before applying succeeding coats.
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C. All individual coats of paint shall be inspected and approved by the Project Inspector before application of the succeeding specified coat; otherwise no credit for the coat applied shall be given, and the Applicator shall automatically assume responsibility to recoat the Work. The applicator shall provide the Project Inspector a report of each coat applied when completed for inspection and approval to comply with the above.
D. Where coverage is incomplete, not uniform, or not to the required dry film thickness, provide an additional coat at no extra cost to the Developer.
E. Apply finish coats of paint to all exposed surfaces as follows:
1. For primed metal surfaces, apply two (2) coats of 100% acrylic latex base paint, per manufacturer’s recommendations. Apply first coat of paint within 72 hours of primer application. If first coat of finish paint cannot be applied within the specified application time, the contractor shall re- clean and re- primer all exposed metal surfaces prior to start of metal paining operations.
F. Give special at tention to ensure that surfaces, including edges, corners, crevices, welds, and exposed fasteners, receive a dry film thickness equivalent to that of flat surfaces.
G. Apply first -coat material to surfaces that have been cleaned, pretreated or otherwise prepared for painting as soon as practical after preparation and before subsequent surface deterioration’s.
H. Allow sufficient time between successive coatings to permit proper drying . Do not recoat until pain has dried to where it feels firm, does not deform or feel sticky under moderate thumb pressure and application of another coat of paint does not cause lifting or loss of adhesion of the undercoat.
I. Apply all coating without reduction, except as specifically required by label directions, or required by this Section.
J. Sand carefully between all coats on smooth surfaces for good adhesion of subsequent coats.
K. Paint all exposed surfaces and anything inaccessible after installation prior to installation, if required to be painted.
3.05 Application of Epoxy Paint
A. Use epoxy paint for floor and wall in restrooms up to ADA height.
END OF SECTION
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