Consistent with Executive Order 14074, “Advancing Effective, Accountable Policing and Criminal Justice Practices To Enhance Public Trust and Public Safety,” OJP has prohibited the use of federal funds under this award for purchases or transfers of specified equipment by law enforcement agencies. In addition, OJP requires the recipient, and any subrecipient (“subgrantee”) at any tier, to put in place specified controls prior to using federal funds under this award to acquire or transfer any property identified on the “controlled equipment” list. The details of the requirement are posted on the OJP web site at https://www.ojp.gov/funding/explore/prohibited-and-controlled-equipment (Award condition:
Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards), and are incorporated by reference here.
Condition 29
Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP.
Condition 30
All subawards ("subgrants") must have specific federal authorization The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at https://ojp.gov/ funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal authorization), and are incorporated by reference here.
Condition 31
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs." Among other items, 28 C.F.R. § 54.140 contains notice requirements that covered recipients must follow regarding the dissemination of information regarding federal nondiscrimination requirements.
Condition 32
The recipient understands that, in accepting this award, the Authorized Representative declares and certifies, among other things, that he or she possesses the requisite legal authority to accept the award on behalf of the recipient entity and, in so doing, accepts (or adopts) all material requirements that relate to conduct throughout the period of performance under this award. The recipient further understands, and agrees, that it will not assign anyone to the role of Authorized Representative during the period of performance under the award without first ensuring that the Page: 14 of 23
individual has the requisite legal authority.
Condition 33
Verification and updating of recipient contact information The recipient must verify its Grant Award Administrator, Financial Manager, and Authorized Representative contact information in JustGrants, including telephone number and e-mail address. If any information is incorrect or has changed, the award recipient’s Entity Administrator must make changes to contact information through DIAMD.
Instructions on how to update contact information in JustGrants can be found at https://justicegrants.usdoj.gov/training/ training-entity-management.
Condition 34
FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of $30,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients (first-tier "subgrantees") of award funds. The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $30,000, or (2) an award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name).
Condition 35
Body-worn cameras, policies and procedures
In accepting this award, the recipient agrees not to use award funds for purchases of body-worn cameras or related expenses for any agency unless that agency has policies and procedures in place that reinforce appropriate agency Use of Force policies and training and address technology usage, evidence acquisition, data storage and retention, as well as privacy issues, accountability and discipline.
Condition 36
Body armor - compliance with NIJ standards and other requirements Ballistic-resistant and stab-resistant body armor purchased with award funds may be purchased at any threat level, make or model, from any distributor or manufacturer, as long as the body armor has been tested and found to comply with applicable National Institute of Justice ballistic or stab standards, and is listed on the NIJ Compliant Body Armor Model List. In addition, ballistic-resistant and stab-resistant body armor purchased must be made in the United States and must be uniquely fitted, as set forth in 34 U.S.C. 10202(c)(1)(A). The latest NIJ standard information and the NIJ Compliant Body Armor List may be found by following the links located on the NIJ Body Armor page: https://nij.ojp.gov/ topics/equipment-and-technology/body-armor. In addition, if recipient uses funds under this award to purchase body armor, the recipient is strongly encouraged to have a "mandatory wear" policy in effect. There are no requirements regarding the nature of the policy other than it be a mandatory wear policy for all uniformed officers while on duty.
Condition 37
The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to complete monitoring tasks, including documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents.
Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant funds; referral to the Office of the Inspector General for audit review; designation of the recipient as a DOJ High Risk grantee; or termination of an award(s).
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Condition 38
Any written, visual, or audio publications funded in whole or in part under this award, with the exception of press releases, shall contain the following statements: "This project was supported by Grant No. <AWARD_NUMBER> awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Department of Justice's Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART Office. Points of view or opinions in this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice." The current edition of the DOJ Grants Financial Guide provides guidance on allowable printing and publication activities.
Condition 39
Any Web site that is funded in whole or in part under this award must include the following statement on the home page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to interior content), and on any pages from which a visitor may access or use a Web-based service, including any pages that provide results or outputs from the service: "This Web site is funded in whole or in part through a grant from the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Neither the U.S. Department of Justice nor any of its components operate, control, are responsible for, or necessarily endorse, this Web site (including, without limitation, its content, technical infrastructure, and policies, and any services or tools provided)." The full text of the foregoing statement must be clearly visible on the home page. On other pages, the statement may be included through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the statement.
Condition 40
Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231 and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, 28 C.F.R. 22.23.
Condition 41
The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any activities within this project.
Condition 42
Protection of human research subjects
The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R. Part 46 and all OJP policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent.
Condition 43
Justification of consultant rate
Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such funds.
Condition 44
The recipient agrees that no funds under this grant award (including via subcontract or subaward, at any tier) may be used for unmanned aircraft systems (UAS), which includes unmanned aircraft vehicles (UAV), or for any accompanying accessories to support UAS.
Condition 45
Compliance with 28 C.F.R. Part 23
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With respect to any information technology system funded or supported by funds under this award, the recipient (and any subrecipient at any tier) must comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 34 U.S.C. 10231(c)-(d). The recipient may not satisfy such a fine with federal funds.
Condition 46
Justice Information Sharing
Information sharing projects funded under this award must comply with DOJ's Global Justice Information Sharing Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) must conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at: https:/ / it.ojp.gov/ gsp_grantcondition.
The recipient (and any subrecipient at any tier) must document planned approaches to information sharing and describe compliance with the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an alternative approach is recommended.
Condition 47
Required monitoring of subawards
The recipient must monitor subawards under this award in accordance with all applicable statutes, regulations, award conditions, and the DOJ Grants Financial Guide, and must include the applicable conditions of this award in any subaward. Among other things, the recipient is responsible for oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to use of award funds by subrecipients. The recipient agrees to submit, upon request, documentation of its policies and procedures for monitoring of subawards under this award.
Condition 48
In accepting this award, the recipient agrees that grant funds cannot be used for Facial Recognition Technology (FRT) unless the recipient has policies and procedures in place to ensure that the FRT will be utilized in an appropriate and responsible manner that promotes public safety, and protects privacy, civil rights, and civil liberties and complies with all applicable provisions of the U.S. Constitution, including the Fourth Amendment’s protection against unreasonable searches and seizures and the First Amendment’s freedom of association and speech, as well as other laws and regulations. Recipients utilizing funds for FRT must make such policies and procedures available to DOJ upon request.
Condition 49
Avoidance of duplication of networks
To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the recipient can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system.
Condition 50
Law enforcement task forces - required training
Within 120 days of award acceptance, each current member of a law enforcement task force funded with award funds who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank, must complete required online (internet-based) task force training. Additionally, all future task force members must complete this training once during the period of performance for this award, or once every four years if multiple OJP awards include this requirement.
The required training is available free of charge online through the BJA-funded Center for Task Force Integrity and Leadership (www.ctfli.org). The training addresses task force effectiveness, as well as other key issues including privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force oversight and accountability. If award funds are used to support a task force, the recipient must compile and maintain a task force personnel roster, along with course completion certificates.
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Additional information regarding the training is available through BJA's web site and the Center for Task Force Integrity and Leadership (www.ctfli.org).
Condition 51
Compliance with National Environmental Policy Act and related statutes Upon request, the recipient (and any subrecipient at any tier) must assist BJA in complying with the National Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these award funds, either directly by the recipient or by a subrecipient.
Accordingly, the recipient agrees to first determine if any of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the award, the recipient agrees to contact BJA.
The recipient understands that this condition applies to new activities as set out below, whether or not they are being specifically funded with these award funds. That is, as long as the activity is being conducted by the recipient, a subrecipient, or any third party, and the activity needs to be undertaken in order to use these award funds, this condition must first be met. The activities covered by this condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories.
The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. The recipient further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed at https://bja.gov/Funding/nepa.html, for programs relating to methamphetamine laboratory operations.
Application of This Condition to Recipient's Existing Programs or Activities: For any of the recipient's or its subrecipients' existing programs or activities that will be funded by these award funds, the recipient, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity.
Condition 52
Establishment of trust fund
If award funds are being drawn down in advance, the recipient (or a subrecipient, with respect to a subaward) is required to establish a trust fund account. Recipients (and subrecipients) must maintain advance payments of federal awards in interest-bearing accounts, unless regulatory exclusions apply (2 C.F.R. 200.305(b)(8)). The trust fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate the award funds in the trust fund (including any interest earned) during the period of performance for the award and expend within 90 days thereafter. Any unobligated or unexpended funds, including interest earned, must be returned to OJP at the time of closeout.
Condition 53
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All State and Local JAG recipients must submit quarterly Federal Financial Reports (SF-425). Additionally, State JAG and Local JAG Category Two ($25K or more) must submit semi-annual performance reports through JustGrants and Local JAG Category One (Less than $25K) must submit annual performance reports through JustGrants. Consistent with the Department's responsibilities under the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, the recipient must provide data that measure the results of its work. The recipient must submit quarterly performance metrics reports through BJA's Performance Measurement Tool (PMT) website: https:// bjapmt.ojp.gov/. For more detailed information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage (https://bjapmt.ojp.gov/help/jagdocs.html). Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation.
Condition 54
Required data on law enforcement agency training
Any law enforcement agency receiving direct or sub-awarded funding from this JAG award must submit quarterly accountability metrics data related to training that officers have received on the use of force, racial and ethnic bias, de- escalation of conflict, and constructive engagement with the public.
Condition 55
Authorization to obligate (federal) award funds to reimburse certain project costs incurred on or after October 1, 2022 The recipient may obligate (federal) award funds only after the recipient makes a valid acceptance of the award. As of the first day of the period of performance for the award (October 1, 2022), however, the recipient may choose to incur project costs using non-federal funds, but any such project costs are incurred at the recipient's risk until, at a minimum- - (1) the recipient makes a valid acceptance of the award, and (2) all applicable withholding conditions are removed by OJP (via an Award Condition Modification (ACM)). (A withholding condition is a condition in the award document that precludes the recipient from obligating, expending, or drawing down all or a portion of the award funds until the condition is removed.)
Except to the extent (if any) that an award condition expressly precludes reimbursement of project costs incurred "at- risk," if and when the recipient makes a valid acceptance of this award and OJP removes each applicable withholding condition through an Award Condition Modification (ACM), the recipient is authorized to obligate (federal) award funds to reimburse itself for project costs incurred "at-risk" earlier during the period of performance (such as project costs incurred prior to award acceptance or prior to removal of an applicable withholding condition), provided that those project costs otherwise are allowable costs under the award.
Condition 56
If award funds are used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System ("CODIS," the DNA database operated by the FBI) by a government DNA laboratory with access to CODIS. With the exception of Forensic Genetic Genealogy, no profiles generated under this award may be entered or uploaded into any non-governmental DNA database without prior express written approval from BJA. Award funds may not be used for the purchase of DNA equipment and supplies unless the resulting DNA profiles may be accepted for entry into CODIS. Booking agencies should work with their state CODIS agency to ensure all requirements are met for participation in Rapid DNA (see National Rapid DNA Booking Operational Procedures Manual).
Condition 57
Recipients utilizing award funds for forensic genealogy testing must adhere to the United States Department of Justice Interim Policy Forensic Genealogical DNA Analysis and Searching (https://www.justice.gov/olp/page/file/1204386/ download), and must collect and report the metrics identified in Section IX of that document to BJA.
Condition 58
Submission of eligible records relevant to the National Instant Background Check System Consonant with federal statutes that pertain to firearms and background checks -- including 18 U.S.C. 922 and 34 U.S.C. ch. 409 -- if the recipient (or any subrecipient at any tier) uses this award to fund (in whole or in part) a specific project or program (such as a law enforcement, prosecution, or court program) that results in any court dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the National Instant Page: 19 of 23
Background Check System (NICS), or that has as one of its purposes the establishment or improvement of records systems that contain any court dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the NICS, the recipient (or subrecipient, if applicable) must ensure that all such court dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the NICS are promptly made available to the NICS or to the "State" repository/database that is electronically available to (and accessed by) the NICS, and -- when appropriate -- promptly must update, correct, modify, or remove such NICS- relevant "eligible records".
In the event of minor and transitory non-compliance, the recipient may submit evidence to demonstrate diligent monitoring of compliance with this condition (including subrecipient compliance). DOJ will give great weight to any such evidence in any express written determination regarding this condition.
Condition 59
Prohibition on use of award funds for match under BVP program JAG funds may not be used as the 50% match for purposes of the DOJ Bulletproof Vest Partnership (BVP) program.
Condition 60
Extreme risk protection programs funded by JAG must include, at a minimum: pre-deprivation and post-deprivation due process rights that prevent any violation or infringement of the Constitution of the United States, including but not limited to the Bill of Rights, and the substantive or procedural due process rights guaranteed under the Fifth and Fourteenth Amendments to the Constitution of the United States, as applied to the States, and as interpreted by State courts and United States courts (including the Supreme Court of the United States). Such programs must include, at the appropriate phase to prevent any violation of constitutional rights, at minimum, notice, the right to an in-person hearing, an unbiased adjudicator, the right to know opposing evidence, the right to present evidence, and the right to confront adverse witnesses; the right to be represented by counsel at no expense to the government; pre-deprivation and post-deprivation heightened evidentiary standards and proof which mean not less than the protections afforded to a similarly situated litigant in Federal court or promulgated by the State's evidentiary body, and sufficient to ensure the full protections of the Constitution of the United States, including but not limited to the Bill of Rights, and the substantive and procedural due process rights guaranteed under the Fifth and Fourteenth Amendments to the Constitution of the United States, as applied to the States, and as interpreted by State courts and United States courts (including the Supreme Court of the United States). The heightened evidentiary standards and proof under such programs must, at all appropriate phases to prevent any violation of any constitutional right, at minimum, prevent reliance upon evidence that is unsworn or unaffirmed, irrelevant, based on inadmissible hearsay, unreliable, vague, speculative, and lacking a foundation; and penalties for abuse of the program.
Condition 61
Expenditures prohibited without waiver
No funds under this award may be expended on the purchase of items prohibited by the JAG program statute, unless, as set forth at 34 U.S.C. 10152, the BJA Director certifies that extraordinary and exigent circumstances exist, making such expenditures essential to the maintenance of public safety and good order.
Condition 62
Exceptions regarding Prohibited and Controlled Equipment under OJP awards Notwithstanding any provision to the contrary in the other terms and conditions of this award, including in the condition regarding "Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards," the requirements for the “Transfer/Sale of Award-Funded Controlled Equipment to Other LEAs” and the requirements for the “Transfer/Sale of Award-Funded Controlled Equipment to NON-LEAs” do not apply to this award.
Condition 63
Use of program income
Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with the provisions of the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the quarterly Federal Financial Report, SF 425.
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Condition 64
Initial period of performance; requests for extension.
The recipient understands that for award amounts of less than $25,000 under JAG (Category 1), the initial period of performance of the award is two years. The recipient further understands that any requests for an extension of the period of performance for an award of less than $25,000 will be approved automatically for up to a total of two additional years, pursuant to 34 U.S.C. 10152(f) and in accordance with the program solicitation associated with this award.
Any request for an extension of the period of performance beyond a four-year award period will require approval, and the approval (if any) will be at the discretion of the Director of BJA.
Condition 65
Withholding of funds for Required certification from the chief executive of the applicant government The recipient may not expend or draw down any award funds until the recipient submits the required "Certifications and Assurances by the Chief Executive of the Applicant Government," properly-executed (as determined by OJP), and an Award Condition Modification has been issued to remove this condition. [ ] I have read and understand the information presented in this section of the Federal Award Instrument.
Award Acceptance
Declaration and Certification to the U.S. Department of Justice as to Acceptance By checking the declaration and certification box below, I-- A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make this declaration and certification on behalf of the applicant.
B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and belief, that the following are true as of the date of this award acceptance: (1) I have conducted or there was conducted (including by applicant’s legal counsel as appropriate and made available to me) a diligent review of all terms and conditions of, and all supporting materials submitted in connection with, this award, including any assurances and certifications (including anything submitted in connection therewith by a person on behalf of the applicant before, after, or at the time of the application submission and any materials that accompany this acceptance and certification); and (2) I have the legal authority to accept this award on behalf of the applicant.
C. Accept this award on behalf of the applicant.
D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) I understand that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will rely upon this declaration and certification as a material representation; and (2) I understand that any materially false, fictitious, or fraudulent information or statement in this declaration and certification (or concealment or omission of a material fact as to either) may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise.
Agency Approval
Title of Approving Official
Acting Assistant Attorney General
Name of Approving Official
Brent J. Cohen
Signed Date And Time
12/1/24 4:39 PM
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Authorized Representative
[ ] no value
Entity Acceptance
Title of Authorized Entity Official
no value
Signed Date And Time
no value
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___
_ _
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
Edward Byrne Memorial Justice Assistance Grant Program FY 2024 Local Solicitation Certifications and Assurances by the Chief Executive of the Applicant Government On behalf of the applicant unit of local government named below, in support of that locality’s application for an award under the FY 2024 Edward Byrne Memorial Justice Assistance Grant (“JAG”) Program, and further to 34 U.S.C. § 10153(a), I certify to the Office of Justice Programs (“OJP”), U.S. Department of Justice (“USDOJ”), that all of the following are true and correct:
1. I am the chief executive of the applicant unit of local government named below, and I have the authority to make the following representations on my own behalf as chief executive and on behalf of the applicant unit of local government. I understand that these representations will be relied upon as material in any OJP decision to make an award, under the application described above, to the applicant unit of local gov ernment.
2. I certify that no federal funds made available by the award (if any) that OJP makes based on the application described above will be used to supplant local funds but will be used to increase the amounts of such funds that would, in the absence of federal funds, be made available for law enforcement activities.
3. I assure that the application described above (and any amendment to that application) was submitted for review to the governing body of the unit of local government (e.g., city council or county commission), or to an organization designated by that governing body, not less than 30 days before the date of this certification.
4. I assure that, before the date of this certification— (a) the application described above (and any amendment to that application) was made public; and (b) an opportunity to comment on that application (or amendment) was provided to citizens and to neighborhood or community-based organizations, to the extent applicable law or established procedure made such an opportunity available.
5. I assure that, for each fiscal year of the award (if any) that OJP makes based on the application described above, the applicant unit of local government will maintain and report such data, records, and information (programmatic and financial), as OJP may reasonably require.
6. I have carefully reviewed 34 U.S.C. § 10153(a)(5), and, with respect to the programs to be funded by the award (if any), I hereby make the certification required by section 10153(a)(5), as to each of the items specified therein.
7. If the applicant named below is not the unit of local government itself, I certify that it is an instrumentality of the unit of local government and is approved to serve as the applicant and recipient of FY 2024 JAG funding on behalf of the unit of local government.
_
Signature of Chief Executive of the Applicant Unit of Date of Certification Local Government
_
Printed Name of Chief Executive Title of Chief Executive _
Name of Applicant Unit of Local Government
Rev. April 19, 2024
ORDINANCE NO. 6947
ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2024-25
BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY
EFFECTIVE AS AN APPROPRIATION MEASURE
THE CITY OF ROSEVILLE ORDAINS:
SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2024-25, is hereby amended as listed on the attached budget adjustment for the FY2024 Edward Byrne Memorial Justice Assistance Grant.
SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.
SECTION 3. The City Clerk is hereby authorized and directed to post a true copy of the foregoing ordinance in each of three (3) conspicuous locations in the City and she shall immediately after such posting enter in the ordinance book, under the record of the ordinance, a certificate under her hand stating the time and place of such publication by posting.
PASSED AND ADOPTED by the Council of the City of Roseville, this day of , 2025, by the following vote on roll call:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
MAYOR
ATTEST:
City Clerk
REQUEST FOR BUDGET ADJUSTMENT
Updated 11/22/2024
Please complete the cells highlighted in yellow.
REQUESTER NAME & TITLE: FISCAL YEAR:
PREPARER NAME & TITLE: ORDINANCE:
DEPARTMENT/DIVISION:
EXPENDITURES/EXPENSES/TRANSFERS OUT
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
2270 5080 84001 700075 17,653 Establish internal labor budget for new project (700075) EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL 17,653
REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
2270 4401 84001 700075 17,653 Establish federal grant revenue budget for new project (700075)
REVENUES/TRANSFERS IN TOTAL 17,653
NET ADJUSTMENT -
FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
FUND BALANCE TOTAL -
Justification for Budget Adjustment:
Staff recommends that Council authorize the establishment of a new Non-Capital Multi-Year Project, the FY2024 Edward Byrne Memorial JAG Program Project (#700075) for the Police Department, and adopt an ordinance to approve a budget adjustment appropriating $17,653 in the Grants Fund and programming a matching amount of federal grant revenue.
Roseville PD has been granted funding from the U.S. Department of Justice's Office of Justice Programs. This grant will fund a part-time temporary position in Police Administration to assist in coordinating crime prevention, marketing, and public education programs. 2024-25Mark Peinado / Management Analyst
Mark Peinado / Management Analyst
Police Department
City Council
Communication
Meeting Date: 6/4/2025
Item #: VI.10
File #: 0203-06
Item ID: 2025-261
Title: Website Redesign and Content Management System (RFP 12-032) - Contract Purchase Agreement
Contact: Sydney Finch 916-774-1175 [email protected]
SUMMARY
Staff recommends approval of a contract purchase agreement with Revize, LLC in the amount of $245,019 in the current fiscal year to provide a replacement of the Content Management System and the Website Redesign. Additionally, staff requests the City Council to authorize the City Manager or his designee to approve change orders up to an additional 10% to cover unexpected changes to the project scope or schedule. Staff requests authorization for three optional renewal years without further Council approval, pending Council’s approval of the yearly budget. Funding is included in the Citywide Content Management System Replacement Project budget in the Information Technology Replacement Fund.
RECOMMENDATION
Staff recommends that the City Council adopt a resolution to approve a contract purchase agreement with Revize, LLC for the replacement of the Content Management System and the Website Redesign and authorize the City Manager to execute it on behalf of the City of Roseville. Additionally, staff requests the Council to authorize the City Manager or his designee to approve change orders up to an additional 10% to cover unexpected changes to the project scope or schedule. Staff also requests authorization for three optional renewal years without further Council approval, pending Council’s approval of the annual budget.
BACKGROUND
The City of Roseville is launching a project aimed at boosting its digital footprint and improving engagement by adopting a new Content Management System (CMS), which will replace the City’s public facing website and internal intranet. This initiative aims to modernize the City's digital infrastructure and provide residents with easy access to essential services and information. Key objectives include improving website functionality, ensuring ADA compliance and adherence to Assembly Bill 1637, enhancing security measures, and streamlining content management processes.
FISCAL IMPACT
The cost of this contract is included in the Citywide Content Management System Replacement project budget, so there is no additional fiscal impact from this action. As a citywide technology project, the budget is funded as follows: IT Replacement Fund - 62.6%, Fleet Replacement Fund - 0.08%, Facility Rehabilitation Fund- 0.15%, Electric Fund - 14.56%, Water Rehabilitation Fund - 6.55%, Wastewater Rehabilitation Fund - 9.14%, Waste Services Rehabilitation Fund - 6.39%, and Transportation Fund -
0.52%. Spending for future renewal years will be contingent upon Council approval of budgets. Project spending for the optional renewal years is as follows: FY2030-31, $26,605; FY2031-32, $28,623; FY 2032- 33, $28,966.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. This software purchases and project implementation cost meet the above criteria and is not subject to CEQA.
No additional environmental review is required.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
2. Remain fiscally responsible in a changing world
6. Deliver exceptional City services
Respectfully Submitted,
Sydney Finch, Business Systems Analyst
Hong Sae, Chief Information Officer
ATTACHMENTS:
1. Resolution 25-191
2. Contract Purchase Agreement
REVIEWERS:
Sydney Finch, Information Technology Department Created/Initiated - 5/14/2025 Mollie Chacon, Information Technology Department Approved - 5/21/2025 Hong Sae, Information Technology Department Approved - 5/26/2025 Gretchen Hakala, City Attorney Department Approved - 5/27/2025 Katrina Six, City Clerk Department Approved - 5/27/2025 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 5/27/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 5/27/2025 Michelle Sheidenberger, City Attorney Department Approved - 5/27/2025 Dominick Casey, City Clerk Department Approved - 5/27/2025 Katrina Six, City Clerk Department Final Approval - 5/27/2025
RESOLUTION NO. 25-191
APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY
OF ROSEVILLE AND REVIZE LLC, AND AUTHORIZING THE CITY MANAGER TO
EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, a contract purchase agreement (3004519) to provide website redesign and content management system services, by and between the City of Roseville and Revize LLC, has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is hereby approved and the City Manager is authorized to execute it on behalf of the City of Roseville.
BE IT FURTHER RESOLVED, that the City Manager or his or her designee is authorized to execute three (3) additional one (1) year renewals without further City Council approval, provided that the applicable budget is approved by the City Council, or until staff determines that continuing with this consultant is not in the best interest of the City.
BE IT FURTHER RESOLVED that the City Manager or his designee is authorized to approve change orders for the project, consistent with the contract terms, provided that the net cost of all change orders shall not exceed ten percent (10%) of the contract price.
PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 20 , by the following vote on roll call:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk
Contract Purchase Agreement 3004519
Supplier Details:
Company Revize LLC
Contact Thomas Jean
Address 150 Kirts Blvd Ste B
Troy, MI 48084
Submit your response to:
Company City of Roseville
Contact "Becky" Rebecca Philipp
Address Purchasing Division
311 Vernon St
Roseville, CA 95678
Phone (916) 746-1110
Fax (916) 746-1115
E-mail [email protected]
This Contract Purchase Agreement is sent for your review and acceptance. Notify the Buyer via email of any needed changes to the company name, address, and contact information. The Buyer will update the agreement prior to you signing the document.
Return signed copies of the agreement to the Buyer noted on the agreement. Alterations or modifications to the agreement are not allowed. Upon receipt of all necessary documents, the City will sign the agreement and return a fully executed copy to you. Receipt of the signed copy will be your notice to proceed with the work in accordance with the terms and conditions of the agreement. Work must not begin until the contract has been fully executed.
The following guidelines must be followed for the signature block on the agreement:
Sole proprietorship - By owner
Partnership - Any general partner
Corporation - Two options:
(1) A signature from the President and the corporate seal; OR (2) One signature from the Chairman of the Board, President, or any Vice President AND one signature from the Secretary, any Assistant Secretary, Chief Financial Officer, or any Treasurer or Assistant Treasurer of the corporation
*General Manager, Office Manager and/or Sales Manager are not corporate officer titles. The agreement will be rejected if not signed in accordance with these guidelines.
Insurance requirements:
The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required. 1 Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Contract Purchase Agreement 3004519
Agreement 3004519
Agreement Date 13-MAY-2025
Revision 0
Agreement Amount 245,019.00 USD
Invoice To City of Roseville
Accounts Payable
311 Vernon St
ROSEVILLE CA 95678
Supplier Revize LLC
150 Kirts Blvd Ste B
Troy, MI 48084
Phone:
Fax:
Email:
(916) 774-5488
(916) 784-3796
[email protected]
Phone:
Fax:
Email:
()
()
[email protected]
Description of
Labor,
equipment
and/or materials
THE VENDOR SHALL PROVIDE THE SERVICES CALLED FOR UNDER THE CITY OF ROSEVILLE REQUEST FOR PROPOSAL (RFP) 12-032 FOR WEBSITE
REDESIGN & CONTENT MANAGEMENT SYSTEM AND CONTRACTOR'S
PROPOSAL THERETO TITLED "WEBSITE PROPOSAL FOR THE CITY OF ROSEVILLE, CALIFORNIA" (HEREINAFTER "PROPOSAL"). DATED 8/5/24. THE TERMS AND SCOPE OF WORK OF CITY OF ROSEVILLE RFP 12-032 AND
CONTRACTOR'S PROPOSAL ARE HEREIN MADE PART OF THIS AGREEMENT AND FULLY INCORPORATED BY REFERENCE. ADDITIONALLY, THE ATTACHED "REVIZE WEB SERVICES SALES AGREEMENT" DATED 5/12/25 IS FULLY INCORPORATED BY REFERENCE INTO THIS AGREEMENT.
START DATE: UPON EXECUTED AGREEMENT
END DATE: 60 MONTHS FROM DATE OF EXECUTED AGREEMENT
PLEASE CONTACT SYDNEY FINCH IN THE INFORMATION TECHNOLOGY DEPARTMENT AT (916) 774-1175 OR [email protected] FOR QUESTIONS REGARDING THIS AGREEMENT.
Customer # Supplier # Payment Terms Freight Terms FOB Shipping Method 16485 Net 30 Freight on Board at the destination Destination Best Method Start Date End Date Confirm To
"Becky" Rebecca Philipp Phone 1-916-746-1110
Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office.
2 Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Contract Purchase Agreement 3004519
Contract Terms and Conditions
1. To the fullest extent allowed by law, Consultant shall defend, indemnify, and save and hold harmless City, its officers, agents, employees and volunteers from any claims, suits or actions of every name, kind and description brought forth, or on account of, injuries to or death of any person (including but not limited to workers and the public), or damage to property, resulting from or arising out of Consultant's willful misconduct or negligent act or omission while engaged in the performance of obligations or exercise of rights created by this Agreement, except those matters arising from City's sole negligence or willful misconduct. The parties intend that this provision shall be broadly construed. Consultant's responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnity obligations of this agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.
2. Consultant is an independent contractor, and shall not be considered an officer, agent, or employee of the City.
3. Without the written consent of the City, this Agreement is not assignable by Consultant either in whole or in part.
4. Time is of the essence of this Agreement.
5. At any time during the term of this Agreement, the City has the right to terminate this Agreement, provided Consultant is given thirty (30) days written notice. City's termination shall be without further liability to City; however, Consultant shall be entitled to all costs reasonably incurred prior to the date of termination. Consultant acknowledges that City may terminate this Agreement should funds not be appropriated by its governing body to continue services under this Agreement.
6. This Agreement may only be amended or modified in writing. It is integrated and contains the complete understanding of the parties.
7. All equipment, supplies and services sold to the City of Roseville shall conform to the general safety orders of the State of California.
8. Unless notified to the contrary, in writing, the City assumes that the Consultant has accepted the work in accordance with the plans and specifications (if any) and agrees to do the work in compliance with this Agreement. Any work product created for City pursuant to this Agreement is deemed owned by City.
9. All prevailing wages and fair employment practices must be adhered to. For prevailing wage contracts over $25,000, copies of certified payroll must be submitted with invoices. Prevailing wage rates may be obtained from the State Department of Industrial Relations and/or the following website address:
http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm . In compliance with Labor Code Section 1773.2, as may be amended from time to time, Contractor shall cause a copy of this website to be posted at each jobsite, as applicable.
10. Consultant agrees to the below insurance requirements:
a. Unless otherwise specified, the Consultant shall maintain the policies of insurance outlined in Attachment A, incorporated herein by this reference, in full force and effect during the term of this Agreement. The City of Roseville retains sole discretion in determining the types and proper levels of insurance coverage. b. Form. Consultant shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of Risk Management and the City Attorney. c. Additional Insureds. Consultant shall also provide a separate endorsement or section of the policy showing City, its officers, agents, employees, and volunteers as additional 3 Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Contract Purchase Agreement 3004519
insureds for each type of coverage, except for Workers' Compensation and Professional Liability. Such insurance shall specifically cover the contractual liability of Consultant.
The additional insured coverage under the Consultant's policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy and shall not seek contribution from City's insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (ISO) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds. Furthermore, the requirements for coverage and limits shall be:
(1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater.
d. Cancellation/Modification. Consultant shall provide thirty (30) days written notice to City prior to cancellation or modification of any insurance required by this Agreement. e. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract) before City's own insurance shall be called upon to protect it as a named insured.
f. Subconsultants. Consultant agrees to include in its contracts with all subconsultants the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subconsultants work.
Furthermore, Consultant shall require its subconsultants to agree to be bound to Consultant and City in the same manner and to the same extent as Consultant is bound to City under this Agreement. Additionally, Consultant shall obligate its subconsultants to comply with these same provisions with respect to any tertiary subconsultant, regardless of tier. A copy of City's indemnity and insurance provisions will be furnished to the subconsultant or tertiary subconsultant upon request.
g. Self-Insured Retentions. All self-insured retentions (SIR) must be disclosed to Risk Management for approval and shall not reduce the limits of liability. Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City. City reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right.
h. Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer of Consultant may acquire from Consultant by virtue of the payment of any loss under a Workers Compensation, Commercial General Liability or Automobile Liability policy.
All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of City, its officers, agents, employees, and volunteers for all worked performed by Consultant, its employees, agents, and sub consultants.
i. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve Consultant of liability in excess of such coverage, nor shall it preclude City from taking such other actions as are available to it under any other provisions of this Agreement or law.
11. Consultantshall comply with all federal, state, local laws, ordinances, and policies as may be applicable to the performance of services under this Agreement. Failure to comply with local ordinances may result in monetary fines and cancellation of this Agreement.
12. In the event that the terms of any attachment or exhibit conflict with any terms of this Agreement, the terms of this Agreement shall control.
13. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. In the event that any signature is delivered by facsimile transmission or by e-mail delivery of a ". pdf" format data file, such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if 4 Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Contract Purchase Agreement 3004519
such facsimile or ".pdf" signature page were an original thereof.
14. If either party commences any legal action against the other party arising out of this Agreement or the performance thereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorneys' fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.
15. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.
16. If any of the provisions contained in this Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.
17. For purposes of this Agreement, the terms "Contractor," "Consultant," and "Supplier" are used interchangeably.
18. Consultant agrees that any and all information furnished by City shall be deemed proprietary and confidential. All such information, to the extent previously, presently, or subsequently disclosed to Consultant and/or processed and derived by Consultant services is the property of City and such property shall be deemed and treated as "Confidential Information" of City.
Consultant acknowledges that such Confidential Information may contain information provided and/or generated by third-parties. Consultant agrees that such Confidential Information shall not be disclosed to any third party without written permission from City, except as required by law. Consultant shall not use the Confidential Information except to perform Consultant's services as directed by City.
19. All facilities, devices, networks, and services used to store, deliver, process, backup or purge Confidential Information will employ administrative, physical, technical, and procedural safeguards and best practices at a level sufficient to secure Confidential Information from unauthorized access, destruction, use, modification, or disclosure. Such measures will be no less protective than those used to secure Consultant's own information of a similar type, and in no event less than reasonable in view of the type and nature of the information involved. It is the City's expectation that Consultant, at its own expense, shall perform annual audits for any data centers that house Confidential Information, using an independent third-party audit that meets industry standards applicable to the services under this Agreement, and provide the audit report or certification upon request to City.
20. Consultant will retain Confidential Information until deleted by City or City-authorized third party, or for a time period mutually agreed upon by the parties to this Agreement.
21. Upon termination or expiration of this Agreement, Consultant will ensure that all Confidential Information is securely transferred to City within thirty (30) calendar days. Consultant will ensure that any transfer of Confidential Information is accomplished by methods that are compatible with the relevant City systems, and that City will have access to all Confidential Information during any such transfer. Consultant shall securely dispose of all Confidential Information when requested by City and Consultant will provide written notification to City once all Confidential Information has been securely disposed of.
22. Consultant shall report to City any data compromise or unauthorized access to Confidential Information within twenty-four (24) hours after Consultant discovers such data compromise or unauthorized access. Consultant will take commercially reasonable measures to address any such data compromise or unauthorized access in a timely manner. Except as otherwise required by law, Consultant will not provide notice to end users or other entities of any such data compromise or unauthorized access without written permission from City. Consultant will promptly reimburse City in full for all fees and costs incurred by City in any investigation, remediation or litigation resulting from any such data compromise or unauthorized access, including identity protection and restoration services for each person, who in the City's sole discretion, could be impacted by identity theft. 5 Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Contract Purchase Agreement 3004519
23. Consultant may not advertise that City is a client, list City as a reference or otherwise use City's name, logos, trademarks, or service marks without prior written permission from City.
24. Consultant acknowledges that services rendered under this agreement (including but not limited to service levels and operational levels) shall be performed in accordance with industry standards.
25. If the project referenced on this agreement is a Public Works project, then the following shall apply: No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. During the performance of this agreement, Contractor and its subcontractors shall have a continuing legal obligation to maintain current registration with the Department of Industrial Relations.
Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
26. If the project referenced on this agreement is a Public Works project, then the following shall apply: Contractor must submit all claims as defined in and in accordance with the claim resolution process set forth in Section 9204 of the Public Contract Code. Each such claim must be sent to the City by registered mail or certified mail with return receipt requested and must contain reasonable documentation to support the claim. All claims must be received prior to acceptance of the work.
27. Contractor/consultant's duties and services under this agreement shall not include preparing or assisting the public entity with any portion of the public entity's preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the public entity. The public entity entering this agreement shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Contractor/consultant's participation in the planning, discussions, or drawing of project plans or specifications, if any, shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor/consultant shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by contractor pursuant to this agreement.
28. Consultant certifies that Consultant, its employees, directors, officers, agents, subcontractors, vendors, and volunteers are not presently debarred, excluded, suspended, declared ineligible, voluntarily excluded, or proposed for debarment, exclusion, suspension, or ineligibility by any federal, state, or local department or agency.
29. The Levine Act (Govt. Code, Section 84308) requires a Party (and its agent(s), if any) to a Proceeding before the City of Roseville that involves any action or consideration related to their contract, license, permit, or other entitlement for use, to disclose any campaign contributions made to City elected or appointed officers totaling more than $250 within the twelve (12) months prior to the City decision and while a proceeding is pending, and includes certain prohibitions on contribution activity thereafter. If applicable campaign contributions have been made by Contractor and/or its agent(s), Contractor is responsible for compliance, including for its disclosure obligations, if any, as further described at: https://www.roseville. ca.us/government/departments/city_clerk/transparency/levine_act.
30. This Agreement may be amended via change order, but only if such change order is made in writing, approved by the City, and signed by both parties.
31. CONSULTANT agrees to defend and indemnify CITY if, despite the parties intent and practice, any venue, agency, or court with competent jurisdiction determines that CONSULTANT and/or any of its agents, officers, employees, volunteers, independent contractors, or subcontractors, are characterized as employee(s) of CITY.
CONSULTANT and CITY agree that: (a) CONSULTANT is free from the control and direction of CITY in connection with the performance of the work; (b) CONSULTANT is providing services directly to CITY; (c) CONSULTANT has and will maintain at all relevant times a business license; (d) CONSULTANT maintains a business location that is separate from CITY; (e) CONSULTANT is customarily engaged in an independently established business of the same nature as that involved in the work performed hereunder; (f) 6 Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Contract Purchase Agreement 3004519
CONSULTANT actually contracts with other businesses to provide the same or similar services and maintains a clientele without restrictions from CITY; (g) CONSULTANT advertises and holds itself out to the public as available to provide the same or similar services; (h) CONSULTANT provides its own tools, vehicles, and equipment to perform the services; (i) CONSULTANT has negotiated its own rates; (j) CONSULTANT set its own hours and location of work in accomplishing CITY's on-call needs; and (k) CONSULTANT has the right to control the manner and means of accomplishing the result desired and exercises its own expert independent judgement.
The supplier named hereon by the acceptance of this order agrees to the provisions of this document titled "Contract Purchase Agreement" and all accompanying terms, conditions, and attachments.
Roseville Business License No. ____________________________________ Contractor License No. ____________________________________________ DIR Registration No. _______________________________________________ Check mark the applicable company type below:
___________ Corporation
___________ Limited Liability Company
___________ Partnership
___________ Sole Proprietor
City reserves the right to withhold any payments to Consultant in the event of noncompliance with insurance requirements or if required by law.
Information Technology T&C
REV 3/21/24 JS
7 Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
N/A
N/A
X
N/A
Contract Purchase Agreement 3004519
ATTACHMENT A
HUMAN RESOURCES/RISK MANAGEMENT DIVISION
INSURANCE REQUIREMENTS
AGREEMENT OVER FORMAL BID LIMIT OR INVOLVING HIGH RISK ACTIVITIES General - Required Coverage/Documentation
● General Liability: $1 Million per occurrence /$2 Million aggregate ● Automobile Liability: $1 Million combined single limit ● Workers' Compensation: Statutory *Must provide a Waiver of subrogation ● Additional Insured Endorsement (AIE) - General Liability policy: CG 20 38 04 13 or an equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of Roseville, its officers, agents, employees and volunteers as additional insured. ● Policies must be primary and non-contributory
● A 30 day notice of cancellation must be provided
● List certificate holder as: The City of Roseville - Insurance Compliance, PO Box 100085-R1, Duluth, GA 30096
Additional Liability/Insurance Requirements if required by Agreement (and marked below):
Construction:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Design Professional:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Professional Liability:
$2 Million/occurrence
Professional Consultant:____
Professional Liability:
$1 Million/occurrence
IT Services:__X__
Professional Liability:
$1 Million/occurrence
No auto required
Cyber Liability:
$1 Million/occurrence
Hazardous Materials:____
Pollution Liability:
$1 Million/occurrence
Special Events/Caterers-Vendors:____
No auto required
No workers' comp required
Professional Counseling/ Psychological:____
Professional Liability:
$1 Million/occurrence
No auto required
8 Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Contract Purchase Agreement 3004519
Pyrotechnics:____
General Liability:
$5 Million/occurrence
$10 Million aggregate
Auto - $2 Million/occurrence
Chemical/Environmental:____
General Liability:
$3 Million/occurrence
$6 Million aggregate
Pollution – $2 Million/Occurrence
Auto - $2 Million/Occurrence
Insurance Submission Process
The City of Roseville Human Resources/Risk Management Department uses a service called EBIX to manage our insurance certificate tracking.
How It Works
● The vendor's contact information is entered into EBIX. EBIX will contact the vendor to request proof of insurance.
● The Vendor can forward the request to their Insurance Agent(s) if necessary. ● Vendor/Insurance Agent submits insurance to EBIX by email to [email protected] or by fax to (770) 325-5727. After faxing or emailing the certificate, please DO NOT send the certificate by mail to EBIX. Please do not mail, email or fax any certificates to the City of Roseville. ● Once submitted, EBIX reviews the insurance documentation. If there are deficiencies, EBIX will send a follow up letter or email requesting additional information.
Questions Regarding Insurance Submission: Contact EBIX at (951) 652-4239 Questions Regarding Insurance Requirements Contact Risk Management at (916) 774-5202
9 Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Contract Purchase Agreement 3004519
Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ City of Roseville, A Municipal Corporation
Signature:______________________________________________ Print Name: Dominick Casey
Title: City Manager
Date:__________________________________________________ 10 Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390 President and CEO
5/13/2025
Akshaya Ray
DocuSign Envelope ID: 4749B558-6FCA-43A5-91D4-B595639FE9FA
April, 2022
RE: Contractor and Grantee Compliance with Economic Sanctions Imposed in Response to Russia’s Actions in Ukraine
Dear Vendor:
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (EO) regarding sanctions in response to Russian aggression in Ukraine. The EO is located at https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive- Order.pdf.
The EO directs all agencies and departments that are subject to the Governor’s authority to take certain immediate steps, including notifying all contractors and grantees of their obligations to comply with existing economic sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law.
This correspondence serves as a notice under the EO that as a contractor or grantee, compliance with the economic sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury website (https://home.treasury.gov/policy-issues/financial-sanctions/sanctions- programs-and-country-information/ukraine-russia-related-sanctions). Failure to comply may result in the termination of contracts or grants, as applicable.
Please note that for any agreements or grants valued at $5 million or more you must report to the City of Roseville your compliance with economic sanctions including steps you have taken in response to Russia's actions in Ukraine, including, but not limited to, desisting from making new investments in, or engaging in financial transactions with, Russian entities, not transferring technology to Russia or Russian entities, and directly providing support to the government and people of Ukraine.
Sincerely,
4/25/2022
Shannon Wiest
City of Roseville
Purchasing and Warehouse Manager
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
WEBSITE PROPOSAL FOR
The City of Roseville,
California
Prepared by Thomas J. Jean [email protected]
Ph: 248-269-9263 x8035 Fax: 866-346-8880
www.revize.com August 5th, 2024
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
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Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
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Colleen Roberts, New Bern, NC – Public Information Officer “Revize is a beehive of creative thinkers who are interested in putting your organization's communication objectives front and center.
They're extremely easy to work with and they're engaged every step of the way. Before, during and after Revize did our site build, they were super responsive any time we had questions or concerns. & they're always open to new ideas too. We couldn't be happier!”
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Cover Letter
Dear Website Selection Committee
Thank you for considering Revize as your web development partner. For nearly two decades, Revize has been a leader in providing high-quality, government-compliant web solutions. A myriad of industry awards and hundreds of satisfied clients stand as a testament to the quality and value of our work.
Every member of the Revize team understands that your website is more than a website. It’s a valuable resource that can help you build a better community.
Visitors are drawn to websites that are appealing yet functional, user-friendly with a plethora of services, and accessible on a wide range of devices. A Revize website will allow your residents and businesses to easily fill out and submit documents, review and pay bills and taxes, perform searches to answer frequently asked questions and perform a suite of other tasks that would otherwise require staff assistance. What’s more, a Revize website will enable you to increase staff productivity and decrease costs by reducing off-line departmental operations.
• City of Largo, FL www.largo.com
• New Bern, NC www.newbern-nc.org
• City of Arcadia, CA www.arcadiaca.gov
• City of St. Petersburg, FL www.stpete.org
• City of Des Moines, IA www.dsm.city
• And Many More!
We will work closely with you to design and develop a dynamic, functional and easy to navigate website that will perfectly fit your community. Then we empower you to control your digital presence with the industry’s best administrative management applications. Revize training ensures that your team has the skills needed to expertly update and manage website content and delivery.
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Government clients select Revize because we can help them • Effectively engage residents.
• Enhance their web presence and build an online communications center. • Empower non-technical web content editors and administrators to easily execute changes.
• Implement a scalable solution that allows them to affordably grow their web presence for the long term.
“Revize Websites build engagement
with your constituents.”
We have worked hard to establish a reputation for creating online community websites that engage, inform, and increase participation of your community. With our help, your community’s website can serve your residents better, inspire them more, and get them actively involved in your government.
Sincerely,
Thomas J. Jean - Program Manager
248-269-9263 x8035 [email protected]
150 Kirts Blvd. Suite B. Troy, MI 48084
Statement of Adherence to RFP Requirements:
Revize has reviewed the RFP in full and claims no major exceptions or deviations. In some cases, we may propose alternatives. Where possible, we have noted those throughout our proposal. It should also be noted that every project is unique and adapts along the way. The city may find it necessary to change a requirement during the project. This is a normal occurrence in projects like this. And Revize is well positioned to handle these likely, mid-project, changes or deviations from the RFP.
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Signature Requirements
Attachment A Proposer’s Certification
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Tab A: Firm’s Qualifications
Thank you for considering Revize Software Systems for your new website project.
We understand the importance of this undertaking and know how motivated your government/community is to selecting the right vendor; one who will work with you through all the steps required to build the perfect website featuring a plethora of high quality online services that your constituents will want to use regularly.
In more than two decades of working with government leaders, as well as through nationwide surveys, we have learned that the key to choosing a website vendor is finding the right balance between the total cost of the solution and the quality of the design, online apps and user functionality. In simpler terms, you need a solution that works for you and serves your constituents.
With approximately 3,000 government websites launched nationwide, Revize Software Systems is one of the industry’s leading providers. We credit our rapid growth to our 20-year track record of building award-winning government websites and content management systems. When you work with Revize, you’re not just a client, you become part of the Revize family and will receive the service and support you need and expect! We are among the most highly respected government website experts in the United States and we proudly stand by our work.
Revize has been a pioneer in implementing the latest trends in design by using Responsive Web Design (RWD). This technology ensures that site visitors have an optimal viewing experience — easy reading and navigation with a minimum of resizing, panning, and scrolling — across a wide range of devices, from desktop monitors to mobile phones. RWD provides flexible and fluid website layouts that adapt to almost any screen. When you implement a dynamic new website powered by Revize, you will not only get an outstanding look, layout and navigation, but you also receive 24/7 access to our Government Communication Center for residents, business and visitors.
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• Public Service Request App
• Calendar of Events
• E-Notification Modules
• On-Line Payment Portal
• Facilities Reservations
• News Center with Facebook/Twitter
Integration
• Emergency Alerts
• Online Forms / Survey Tools
• E-Newsletter Applications
• Job Posting and Tracking Module
• Public Records Request Tracker
Revize is renowned as a leader in providing practical, high-value, easy to use content management software Government CMS. This simple-to-use yet powerful solution enables clients to manage their online presence with high functionality and style.
With applications such as an online document center, public service request app, public records request tracker, agendas and minutes, frequently asked questions and more, Revize ensures that our clients have the tools they need to make information and services available for website users at the click of a mouse.
Revize addresses time concerns by completing websites in considerably less time than our competitors. And because our software is so easy to use, we are also able to effectively train our clients in less than half the time it takes our competitors. Our training program is customized based on each client’s needs, and we provide hands on training the way you want it - either onsite or off site through web conferencing tools. We pride ourselves on the skills of our support staff, who are responsive, knowledgeable and helpful. Our online support portal is available 24X7X365 for issue tracking and management. We also provide phone and email support during regular business hours.
Did you know?
Our technical support staff are trained
developers. When you call for tech support,
you’ll be speaking to staff with direct
knowledge of development!
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Company Profile
FOUNDED
1995
HEADQUARTERS
150 Kirts Blvd.
Troy, MI 48084
PHONE
248-269-9263
WEB SITE
www.revize.com
Revize Software Systems was founded in June, 1995 as a "new media" development company specializing in the creation of interactive web design, multimedia content delivered on CD-ROM, and video production. Since then, Revize has made an unsurpassed name for itself in the web/internet industry as THE master of government website design, which remains our specialty. We now boast more than 3,000 websites launched in North America and have created acclaimed website designs for hundreds of municipalities and counties, as well as government departments and agencies. In September, 1996 as the Internet was becoming a world-wide reality, Revize began developing a Web Content Management System (CMS) for the government market to enable non-technical contributors to quickly and easily update content on their websites. The result was the creation of our state- of-the-art Revize Government CMS. Our mission has always been to enhance the communications of government organizations nationwide with their varied and valued audiences. This is based on our vision statement, which reads:
“The empowerment of people
through simplified information
management technologies.”
Focused exclusively on creative web design, government web apps and content management technologies, Revize continues to invest in its technology, continually adding new capabilities and features that manifest our vision. While many Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
municipalities choose Revize to develop and cost-effectively manage their website content, clients also use Revize as an information-sharing platform. Our suite of Revize Government web-based solutions has proven valuable as a powerful technology that empowers clients to build and maintain sophisticated web sites, all while using the Internet and internal Intranets/Extranets to acquire, analyze, process, summarize and share information – ensuring that the right people always have the right information at the right time.
“We are proud of our award winning web designs,
technologies, continued innovations to build
government centric modules and apps, web content
management, training and support capabilities. We
are especially proud of being recognized as one of
the industry’s top government website experts and
innovators. We are committed to pursuing the
continued evolution of all our services to provide
increased value to our government clients.”
Did you know?
Revize has won national awards for our
websites!
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Revize Organization Chart
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Tab B: Experience and References
The City of Olympia, Washington
www.olympiawa.gov
3CMA Savvy Award Winner
Details:
The City of Olympia, the Capitol City of Washington, presented a unique opportunity for Revize and the City’s web team. This website features an extremely innovative homepage. As users scroll from one section to the next, they can explore different trending topics, services, news, events, and much more in an extremely modern fashion. We built this website to be one of the most visually inspiring, but also most functional websites in the United States. With the unique design coupled with features such as a curated “smart search” feature and online interactive forms, this website makes a strong case for that title!
Joshua Linn – Website Administrator – 360.570.3782 – [email protected] Spring 2022
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City of San Carlos, California
www.cityofsancarlos.org
Horizon Interactive Award Winner
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Pasco County, Florida
www.pascocountyfl.net
Details:
Pasco County, a Florida County of nearly 600,000 residents, came to Revize wanting the best website possible for their constituents and a true partnership with their website vendor. Having previously experience less than stellar service from another vendor, the county was ready for a quick change. Together, Revize and Pasco County launched this website, and an employee intranet in less than four months.
This is a fantastic representation of the things Revize is able to accomplish with a motivated County like Pasco!
Bryan Shaw – Web Content Developer – 727.815.7177 x8226 – [email protected] Winter 2023/24
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La Plata County, Colorado
www.co.laplata.co.us
Details:
La Plata County CO wanted a design unlike any County out there. With this design we pushed the limit of what people think when they see a County website. They also needed the website to be accessible according to a new Colorado accessibility standard. In addition, this site features additional unique subsites and healthy level of scrolling. We use images, icons, and interactive features to create an experience for the user. This type of design also allows us to extend the County’s brand in a way that is unmatched in the industry!
Sarah Jaconson – Administrative Analyst – 970.382.6210 – [email protected]
Launched Summer 2024
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City of Largo, Florida
www.largo.com
Details:
Largo, Florida wanted a website like no other. Through a collaboration between the city marketing team and Revize, we were able to create this award winning website.
Each page in this website was designed to uniquely fit the needs of the community.
We also built unique designs for the city parks, library, and theater. The navigation within this site is built based on services rather than department silos. Overall this website brings together an amazing mix of design expertise and functional clarity to create a great user experience!
Lauren Fatkin – Communications Strategist – 727.587.6740 - [email protected] Currently In Redesign Process with Revize
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City of Golden, Colorado
www.cityofgolden.gov
Details:
The City of Golden, CO came to Revize for a website that was completely different.
Coming from an outdated website, they wanted to work with a vendor that could turn their website into a site iconic in Colorado. Page layouts were created to allow unique interaction with the City. This included board listings, Q&As, interactive park directories, and a resident focused navigation. This site improves the online experience for residents, business owners, and visitors!
Clarissa Cutrell – Digital Content Specialist – 303.384.8103 – [email protected]
Launched Summer 2024
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The City of St. Petersburg, Florida
www.stpete.org
Details:
As Florida’s 5th largest, St. Petersburg is an iconic City with something to offer everyone. Because St. Pete is a longtime Revize client, their team worked very closely with ours and actually provided their own design concepts. We did the integration/pre-launch work and their staff was with us every step of the way. Inner pages are flexible to allow departments to have dedicated pages with a cohesive feel across all pages. Social media feeds from Instagram, Flickr, Facebook, Twitter, and YouTube all on the homepage! St. Petersburg also users the Revize API to develop their own templates. This website is an elite representation of the power and beauty of the Revize process.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
City of Des Moines, Iowa
www.dsm.city
Details:
The City of Des Moines, Iowa came to Revize for a website that was completely different. Coming from an internally developed site, they wanted to work with a vendor that could lead them to a new way of interacting with their users. Page layouts were created to allow unique interaction with the City. This included board listings, Q&As, interactive park directories, plain language, and a resident focused navigation. We also incorporated some of their internal databases and features that had been built internally. This site improves the online experience for residents, business owners, and visitors!
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
City of Largo, Florida
www.largo.com
Details:
Largo, Florida wanted a website like no other. Through a collaboration between the city marketing team and Revize, we were able to create this award winning website.
Each page in this website was designed to uniquely fit the needs of the community.
We also built unique designs for the city parks, library, and theater. The navigation within this site is built based on services rather than department silos. Overall this website brings together an amazing mix of design expertise and functional clarity to create a great user experience!
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
The City of Troy, Michigan
www.troymi.gov
Details:
The City of Troy wanted a website to increase ease of communication to all of their audiences. In addition, the city has been experiencing an economic resurgence particularly in the technology sector. In fact, Revize headquarters are in the City of Troy! This project included custom designs for The City, Library, and Recreation Department. Integration with the City’s existing 3rd party software was a major linchpin of this project. Included is a live-searchable “How Do I” section that narrows down results as the user is typing. This allows any user to easily find what they are looking for regardless of which department it exists under.
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Tab C: Qualifications of Team
Revize understands the importance of having a talented and experienced staff. We are proud of our well-respected team of top notch experts in the field of government website design, development, analysis, content management, training and support.
From the first creative concepts through to the design phases, and from site launch to training of personnel and continued support of your website project, we have the right group of seasoned professionals to work with you through the website process and beyond. We are pleased to introduce them:
• Thomas Jean: Program Manager
• Alison Bieber: Project Manager
• Alex Parent: Creative Arts Director/Web Designer
• Samir Alley: Chief Operating Officer
• Denise Brazier: Revize CMS Trainer
• Jamie Phy: Revize CMS Integrator/Backend Developer
• Richard Opiniano: HTML Developer
• Joseph Nagrant: VP Sales/Marketing
• Derek Ortiz: Chief Technology Officer
• Akshaya Ray: Chief Cloud Architect
• Many More!
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Project Team Resumes
As a program manager, Thomas leads our special projects division. Thomas has managed many award-winning website projects for our clients, including Des Moines, IA – Olympia, WA – Largo, FL - Oswego County, NY – Dupage County, IL - Eagle County, CO - Kentwood, MI! Thomas has brought to Revize a very special skill set.
Not only does he manage some of our highest priority projects, he is also a genuine subject matter expert when it comes to the inner workings of government. As a former Township Trustee in a Michigan Township, he knows the advantages that come with modernizing the way government does business. With his unique background and education from one of the nation’s top universities, Thomas is uniquely experienced to give an honest and accurate assessment of your community’s website needs.
• Education: BA degree in Political Science from University of Michigan; • Expertise: Government procedure, special projects, public affairs, community development.
• Role on your website project: Project Manager
Alison possesses an innate passion for innovation. Following a decade immersed in the Opera world, she shifted her focus towards entrepreneurship and technology.
Playing a pivotal role in establishing the foundations of various initiatives within the non-profit and small business sectors, Alison brings a diverse and proven track record to the table.
• Education: M.A. in Applied Linguistics with a concentration in Foreign Language Pedagogy, University of Massachusetts; B.M. in Vocal Performance, Boston Conservatory at Berklee.
• Expertise: Pedagogy, management, communication
• Role on your website project: Project Manager
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Ray has 20+ years of extensive technical experience with internet and website solutions. He has worked on hundreds of government, non-profit and educational websites and has a keen eye for web visitor requirements, information architecture, and usability. He is also a long-time veteran of Revize Software Systems and our clients enjoy working with him. In his career, he has deployed and/or assisted with technical solutions for more than 500 websites. When working on a project, Ray always visualizes himself in the client’s chair at the closing stages of the project and makes sure that all decisions made on a project are in alignment with the client’s vision and best practices for developing the system.
• Philosophy: “Work Hard, Help People and Live Honest." • Education: MS in Engineering Science, Louisiana State University, Baton Rouge • Expertise: Client Management, Project Management, Technology Development for CMS & Web Apps
• Role on your website project: Chief Cloud Architect
Samir has more than a decade of experience in managing web site design projects.
He has deployed 360+ municipal websites and has a solid background in web design and the latest web technologies. Formerly with Google, Samir is a leader equipped to handle any kind of sophisticated web project. He is an exceptional communicator with an innate listening skill that gives him the ability to understand and deploy a client’s unspoken needs. Samir’s blend of creativity, proficiency, and technical knowledge is unsurpassed in the industry.
• Philosophy: “Empathy, Focus, and… Impute”
• Expertise: Web Project Management - Adobe Design Premium CS5.5: Photoshop, Illustrator, InDesign, Flash, DreamWeaver, Fireworks, HTML, CSS, CSS3, SEO, PHP, JavaScript, MySQL, JQuery and HTML5.
• Role on your website project: Graphic design of website and backup support.
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Denise is an educator by nature. Her 20 years of experience in the public school system has made her a master of engaging participants during training. She effortlessly builds effective relationships with all clients. Denise has served as Advisory Counselor, Coordinator, Publicity Director, and Project Manager for several organizations in the education, non-profit and public sectors. She has been appointed to the state’s quality committee evaluating organizational policies and procedures for recognition.
• Philosophy: “Always explain things in the terms of your audience to ensure their understanding”
• Education & Training: MS in the Art of Education from Marygrove College.
Certification in Secondary Education
• Expertise: Training, education, teaching, public affairs and project management. • Role on your website project: Trainer for the Content Management toolset
Did you know?
Revize will put together a project team based on the unique needs of your project!
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Why Choose Revize?
We Have Government Specific Experience and Outstanding Client Testimonials You can rely on Revize and our 20 years of experience building and maintaining websites for municipal, county and government agencies of all sizes throughout North America, to deliver a customized site design that improves layout, navigation, usability and content. Using Revize ensures that your website will be reliable, W3C and ADA compliant, and allow for easy integration with existing or future web applications and third-party software. But there’s no need to take our word for it -- we encourage you to peruse our massive file of testimonials from our many satisfied clients.
We Will Build a Government Communication Center that Works for Your Community!
The Revize website design, Government CMS and interactive tool sets have been developed exclusively for our government clients to help them effectively communicate with their key target audiences such as residents, businesses and visitors. Some of our most popular website and Government applications and modules include: a new and improved Online Calendar, the comprehensive Forms Center, our News Center with real-time social media connectivity, Emergency Alerts, E-Notifications, Citizen Request Tracker, Parks & Shelter Reservations System, Document Center, and Online Payment Portal.
“We Build Superior Technology
into Every Website with CMS
Performance & Reliability That’s
Second to None.”
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What sets Revize apart from other companies? Revize’s superior technical architecture, unsurpassed staff expertise and highly effective publishing engine provide our government clients with the most reliable website solutions in the industry today. By ensuring our client’s data security and providing redundant server architecture and back-up data centers, Revize has a nearly 100% up-time rate. Plus, our clients never have to worry about data loss or data corruption because of our instantaneous back-up process and our data center’s tape back-up processes. Revize believes that investing a higher percentage of our profits into our technology and security makes us the best choice for the short and long term for governments seeking the best value for their community’s website.
“We Always Provide Knowledgeable,
Friendly and Responsive Service!”
All this, and a reliable IT partner too! Our website development is superior, and our Government CMS and suite of online apps is easy to learn and administer, but our 24/7 technical support will also be there for you to help you get over the hurdles! Our technical support team is widely considered to be among the industry’s best. We also provide a sophisticated backup infrastructure which allows us to guarantee
99.99 percent uptime. Plus regular updates and improvements to ensure that your site will remain current with industry standards and keep running smoothly for years to come. The Client Owns the CMS License and the Code!
We often hear the question: “What happens if we want to move the website to another vendor? Do we lose all access or any of our website data?” The answer is 100% NO! As our client, you own the template source code, the CMS, and any data that you put onto the website. We understand that clients may come and they go, but we always make sure they know they are just as important to us at the end of our tenure as they were at the beginning. If you decide to run the CMS in your own server, we can transfer the CMS license and software to your server as you own the license and you can run it from your server as long as you want.
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• Modern, timeless and unique website design integrated with online Government apps
• On-time delivery
• Competitive pricing
• Responsible stewardship of the organization’s stakeholders • Full functionality to update and manage your website
• All the tools/apps needed to increase communications with citizens • An easy CMS to train employees quickly
• Extended phone and email support
• Unlimited Upgrades: Revize provides unlimited upgrades to new and existing modules at no additional cost to you. Once you invest in Revize, you will receive free upgrades and feature enhancements for life.
“The Revize responsive website design is second to
none for us providing an excellent experience for the
growing number of residents, visitors and businesses
accessing WylieTexas.gov on mobile devices. Our
website’s
progressive look captures the vibrant culture
of our community.
— Craig Kelly, Public Information Officer, City of
Wylie, TX
Did you know?
Revize CMS is one of the most advanced
CMS in the government web design
industry with over 15 years of
development.
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Awards & Accolades
“The project was a collaboration between Revize, who
understood our vision and had the technical expertise to make it happen”
- MaryLee Woods, Deputy Chief Information Officer for the City
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Tab D: Project Understanding
Thank you for considering Revize as your web development partner. Revize has built websites for hundreds of cities across the U.S. With us, you will get all of the features that you have come to expect from a modern government website. But, where Revize sets itself apart is in taking the next step beyond your expectations.
We’ve reviewed the RFP and put a ton of work into preparing this proposal. If selected, Revize will build a modern and clean website that will allow citizens to find what they are looking for intuitively and easily.
In addition, we will also provide an upgraded look and additional functionality to include our curated “smart search” feature similar to www.utah.gov and www.eaglecounty.us. We will also include our full suite of apps and modules like an AI Chat Bot, Public Service Request Systyem, Drag-N-Drop forms, intuitive navigation, and much more to enhance the usability of the website. We will also incorporate our Revize Content Management System, which will utilize a full suite of modern CMS tools. We will host it in highly secure data centers with our innovative hosting protocols. And we’ll support you with our expert tech support team here at Revize HQ!
To accomplish this, Revize will provide an in-person or virtual discovery process. Our team will meet with you to review the current website, and set goals for the new website. These meetings will include the web team, department representatives, staff, and citizens. From those meetings, we will develop a refined project plan that will summarize key goals and objectives. Next, we will provide 100% custom- designed mockups of the homepages, interior pages, and subsites. We will provide an unlimited number of revisions to those mockups until you are satisfied with the look and feel. After that, we will code out the website, add in our CMS technology, and build out each new website page using our best-practices approach. We will then provide training for as many staff members as you like and work with you to make final tweaks. After that, we will lead the website project through go-live, providing excellent tech support for as long as you are a Revize client!
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How Revize Helps Set Your Website Apart!
First, we will tailor the entire project to the unique needs of your community. Rather than using a cookie-cutter approach, we will use data and research to drive the project plan. It all starts with our project planning and analysis. That process will include in-person stakeholder meetings. We will also implement heat mapping technology to map out where your users spend most of their time and why. Along with online surveys and previous analytics, this information is put together in a written report for your review with our initial wireframe designs. The wireframes will include custom designs for each department. So the data will drive our project process.
Beyond that, we do not use the “off the shelf” only approach. While we certainly will implement many “off the shelf” Revize features, they may not stay that way for long.
Built into our process is a portion of the project where you can request functional changes to those features. So instead of you changing for us, we change for you.
That isn’t it, however. We take it a step further by building custom features into the new website. These are features that are likely something that is a unique need for you but is not available off the shelf. We identify these features throughout the project and build them into your site before the website go-live.
Another area of distinction for Revize is post-go-live support. Rather than simply being available for bug fixes, Revize sees itself as your assistant web development team. Therefore, new graphics, photo editing, page template builds, and new features are included at no additional charge. We guarantee rolling updates throughout your relationship with Revize and redesign your website in year 4. We also hold periodic webinars and provide learning opportunities throughout the year.
Overall, this is much more than a simple website build. It is an ongoing partnership that aims to make your website the best it can be for years to come. In more than two decades of working with government leaders, as well as through nationwide surveys, we have learned that the key to choosing a website vendor is finding the right balance between experience and innovation. Revize includes both “off the shelf” features as well as customized features. We believe this hybrid approach is the key to a successful website redesign project!
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Project Planning and Setup
What makes Revize unique in its project approach and experience is our thorough preparation for each individual community combined with the range of website deployments and creative, customized fit we implement for each client. From small to large, rural to urban, the Revize project management process guarantees a perfect fit between the concept of the deployment and the expectations of the client’s level of engagement preferences.
We don’t use a “one size fits all” approach because
it doesn’t make sense.
However we do use a standard, proven effective process methodology. Each client is unique and we tailor our process to fit their unique needs. For as long as you are our client you will have staff dedicated to your account and access to an on-line portal for communication, design process and on-going support.
Dedicated Accounts Manager: Your dedicated Account Manager will handle all issues related to your contract, pricing, future product add-ons, and general account satisfaction. During the initial kick-off meeting, your Account Manager will introduce you to the team, explain roles and responsibilities, and place you in the very capable hands of your Dedicated Project Manager and Designer.
Dedicated Project Manager: Your dedicated Project Manager will handle all issues related to the website design, development, navigation, content, training, timelines and deliverables, as well as ensuring that feedback and communication occurs promptly in order to keep the project on-track. Also, the dedicated project manager will be the point of contact for any future technical support or issues that need to be addressed during the deployment and post deployment of the site.
24/7/365 Project Portal Access: From day one, your project and on-going support is tracked in the Revize On-line Project Portal. The main point of contact you select for Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
the project will receive an invitation to register, including setting up a secure user name and password. The Project Portal serves as a communication tool for any matter pertaining to your website design, development and on-going support even after your website is launched.
“We guarantee the best support in the industry
that’s 24/7 365 by the trained developers &
technicians”
Did you know?
Revize will provide a project portal that allows you to check in on the status of your project at any time!
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Attachment E Requirements Matrix
No
.
Description Status Respo
nse
Code
Comments
1. Technical Specifications
1.1 If the CMS is a cloud based solution, it
must adhere to the City’s Cloud
Standards
Requir
ed
Y
1.2 The CMS must be supported and
installed in multiple instances (i.e.,
development, staging, production) for
the purpose of internal testing
Requir
ed
Y
1.3 The CMS must scale as the number of
documents and sub-domains are
increased
Requir
ed
Y
1.4 The CMS (and CDN, if applicable)
must consistently meet the uptime
Service Level Agreements (SLAs),
ensuring reliability and stability with a
minimum uptime of 99.9%.
Requir
ed
Y
1.5 Planned Maintenance and/or upgrades
to the system must be easy to
implement and
communicated/coordinated with
Roseville IT staff minimum of 1 week
prior to implementing the update.
Requir
ed
Y
1.6 The CMS should have a monitoring
tool that notifies Roseville
Administrators when the website is up
or down
Requir
ed
Y Regardless of vendor choice,
we recommend the City
maintain a 3rd party monitoring
tool for verification against
CMS expected outage time
1.7 The CMS must use a web browser
based management client, with similar
formatting, performance and
functionality across both Windows and
Apple platforms
Requir
ed
Y
1.8 The CMS should provide site analytics
for page views, visits, duration on
pages, etc.
Requir
ed
Y Combination of in CMS
analytics and 3rd party
analytics tools such as Google
Analytics
1.9 The CMS/hardware should meet the
latest City Enterprise Architecture
Standards
Requir
ed
C We do not strictly adhere
exactly to the standards listed
within this document. This is
likely the case with many, if not
all vendors responding to this
RFP. We achieve many of the
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
same goals but in different
ways in some cases. That
said, we have launched and
hosted over 3,000 municipal
websites nationwide with
security and performance
being one of our top priorities.
1.1 0
The CMS must allow for editing
content remotely
Requir
ed
Y
1.1 1
CMS needs to seamlessly integrate
with the city's existing Single Sign-On
(SSO) infrastructure, specifically
leveraging PingFed/PingID for
authentication. This integration should
adhere to the SAML 2.0 protocol
standards.
Requir
ed
C We believe we are able to
integrate as part of our normol
SSO integration process.
However, we need some
additional information to
guarantee 100%
1.1 2
CMS must provide tools that meet AB
1757 for web accessibility and ADA
compliance
Requir
ed
Y
1.1 3
The CMS should facilitate seamless
integration with the city's chatbot
which utilizes custom JavaScript.
Requir
ed
Y
2.0 Security
2.1 The CMS should provide “Captcha”
capability
Requir
ed
Y
2.2 Passwords in the system should not be
stored, transmitted or viewed in
plain/clear text
Requir
ed
Y
2.3 The CMS should provide role-based
security across all templates, content,
processes and repositories for users,
groups, directories, sub-directories and
sites
Requir
ed
Y
2.4 The CMS should provide encryption
for administrative interface and
transmission of content
Requir
ed
Y
2.5 The CMS must ensure user security by
requiring strong passwords and
implementing multifactor
authentication for local accounts.
Requir
ed
Y
2.6 The CMS must allow system
administrators to create and modify
user accounts and permission levels,
including changing default
administration usernames and
passwords
Requir
ed
Y
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
2.7 The system must maintain
comprehensive audit logs accessible to
authorized users for monitoring and
tracking system activity with the
ability to forward logs to SIEM
solution in a common format like
syslog
Requir
ed
Y
2.8 All system data will be stored on
servers located solely within the
continental United States
Requir
ed
Y
2.9 All system data will be segregated
from other customers.
Requir
ed
Y
2.1 0
The vendor shall provide a third-party
audit report(s) (ie. SOC type II/III) as
evidence that all facilities used to store
and process city and end user data will
implement and maintain
administrative, physical, technical and
procedural safeguards and best
practices at a level sufficient to secure
such data from unauthorized access,
destruction, use, modification or
disclosure
Requir
ed
Y SOC information passed-
through from AWS (our
primary hosting environment).
Please review
https://aws.amazon.com/compl
iance/soc-faqs/. City may
choose to self-host if
necessary
2.1 1
All data will be encrypted in
transmission (including via web
interface) at a level equivalent to or
stronger that 128-bit level encryption
Requir
ed
Y
2.1 2
All data that meets Federal criteria for
Personally Identifiable Information
(PII), PCI, or HIPAA will be
encrypted in storage (database/data
files) at a level equivalent to or
stronger than 128-bit level encryption
Requir
ed
Y
2.1 3
Vendor has network firewalls and
security in place to protect hosted
customers from internet threats
Requir
ed
Y
2.1 4
Vendor will notify the City of Cyber
breach that affects the Vendor's
product or City's data
Requir
ed
Y
2.1 5
Vendor provides redundancy for all
systems and data
Requir
ed
Y
3.0 Site Templates
3.1 The vendor should provide a variety
custom design templates to choose
Requir
ed
Y
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
from that all stay within the City’s
branding guidelines
3.2 The templates, once implemented,
must allow for flexibility and
customization of page layouts and/or
designs
Requir
ed
Y
3.3 The website template design must be
mobile-friendly and responsive across
multiple platforms (tablets and smart
phones) on all operating systems.
Requir
ed
Y
3.4 The website design must function and
appear the same across all browsers
(Firefox, Chrome, IE and Safari)
Requir
ed
Y
3.5 The CMS must support the creation of
reusable page components for the
following areas:
a) Header/banner images
b) Web buttons
c) News articles/stories
d) Press releases
Requir
ed
Y
3.6 The CMS should support batch
publication of content and images
simultaneously, rather than an item by
item basis
Requir
ed
Y
3.7 The CMS must allow for code
customization (like JavaScript) as
needed for special projects (i.e., our
current rate calculators, utility usage
map, other interactive infographic
maps etc.)
Requir
ed
Y Configurable as part of the
CMS configuration process.
Please provide specific
examples during project.
4.0 Basic Functionality & Features
4.1 The CMS must provide WYSIWYG
editing and include the following:
a)The WYSIWYG editor must
have a clean, easy-to-use interface
b)The CMS must allow users to
edit content in both WYSIWYG and
HTML modes
c)The WYSIWYG editor should
support the customization or restriction
of text formatting options
d)When copying and pasting
text from other applications, such as
Microsoft Office programs, the
Requir
ed
Y
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
WYSIWYG editor should strip content
of all formatting
e)The WYSIWYG editor must
require an entry of ALT attributes for
images
f) The WYSIWYG editor
must require a entry of target tags
(_blank) for links and documents
g) The WYSIWYG must
provide a variety of wizards available
for users to format text, create
hyperlinks, upload/import images, etc.
h) The CMS must allow
for the resizing and cropping of images
within the WYSIWYG editor
i) The CMS should allow
for easy updating content from a
mobile
4.2 The CMS must provide “check-in,
check-out” capability
Requir
ed
C Because Revize is a
decoupled CMS this
functionality is not necessary.
Theoretically it could be built
in. However, the advantages of
a decoupled CMS outweigh
the need for this feature
4.3 The CMS should allow for workflow
notifications via email. Informing of
items awaiting review, etc.
Requir
ed
Y
4.4 The CMS should allow for a
“preview” of content prior to
publishing to the website
Requir
ed
Y
4.5 The CMS should have the ability to
send a web page to coworkers to
preview draft pages prior to making
the page “live” to the public. This
option should include viewing options
for non editors.
Requir
ed
Y
4.6 The CMS should have the ability to
truly hide or archive draft pages so
they are not found by bots
Requir
ed
Y
4.7 The CMS should have the ability to
truly hide or archive published pages
so they are not found by bots
Requir
ed
Y This is included, However, we
believe no CMS can instantly
guarantee a page link is
removed from Google/Bing
search engines. We could set
auto-redirect rules however.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
4.8 Content editors should have the ability
to edit a page directly by clicking on a
link on the published website
Requir
ed
Y
4.9 The CMS should provide a visual of
page prior to publishing
Requir
ed
Y
4.1 0
The CMS must provide a versioning
for all page content, news articles,
press releases, etc.
Requir
ed
Y
4.1 1
The CMS must allow for reverting
back to a previous version of content
Requir
ed
Y
4.1 2
The CMS should allow for setting
alerts via email on expired content
Requir
ed
C Included customization at no
additional cost
4.1 3
The CMS should provide notifications
for broken links within the content
Requir
ed
Y
4.1 4
The CMS must provide an option to
set a post date and end date for
content, news articles, press releases,
images, etc.
Requir
ed
Y
4.1 5
The CMS must provide an online
sortable calendar of events with post
and end date capabilities
Requir
ed
Y
4.1 6
The CMS must allow for easy creation
of fillable online forms with “Captcha”
capabilities
Requir
ed
Y
4.1 7
The CMS must allow for calendar
filtering based on topic, audience, etc.
Requir
ed
Y
4.1 8
The CMS must allow for the ability to
have content-specific calendars appear
on different areas of the website
Requir
ed
Y
4.1 9
The CMS must have date stamps on
news articles and press releases,
indicating when it was posted and
updated
Requir
ed
Y
4.2 0
The CMS must have the ability to
easily set the order of news stories and
press releases
Requir
ed
Y
4.2 1
The CMS must allow for news articles
to be integrated with the online
calendar
Requir
ed
Y
4.2 2
The CMS must provide a repository
for documents (i.e., Word, PDF)
Requir
ed
Y
4.2 3
The CMS document & image
repository should have the ability to
upload multiple documents at once,
search for documents, and easily be
Requir
ed
Y
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
able to move documents without
breaking links
4.2 4
The CMS must allow for the creation
of shortened URLs (quick links)
Requir
ed
Y
4.2 5
The CMS must provide a user friendly
tool for editing, removing or adding
pages to the site
Requir
ed
Y
4.2 6
The CMS must provide a user friendly
method for editing the main navigation
Requir
ed
Y
4.2 7
When a page is deleted from the site, it
must automatically hard delete so it is
no longer searchable in the site
Requir
ed
Y This is included, However, we
believe no CMS can instantly
guarantee a page link is
removed from Google/Bing
search engines. We could set
auto-redirect rules however.
We also have a fail-safe rule in
place that, if a page is linked to
from somewhere else on the
site, the page does not hard
delete (preventing broken
links).
4.2 8
When a page is renamed, deleted or
moved, the CMS must allow for auto
redirects and provide a redirect
message that is clear and prominent on
the web page
Requir
ed
Y
4.2 9
The CMS must offer a “share” button
feature for end users to share news
articles, page content, press releases,
videos, etc. via social media or email
Option
al
Y
4.3 0
The CMS must offer social media
integration for all content, news
stories, press releases, events, etc.
Requir
ed
Y
4.3 1
The CMS must provide an option to
easily embed social media feeds into
web pages
Requir
ed
Y
4.3 2
The CMS must include a robust search
feature for all content within the site
(i.e., news articles, press releases,
calendar, etc.)
Requir
ed
Y
4.3 3
The CMS should allow for secure
online methods of payment for end
users
Option
al
Y
4.3 4
The CMS should offer a language
translation tool
Requir
ed
Y
4.3 5
The CMS should support seamless
integration of Roseville's utility billing
Option
al
Y
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
sign-in portal, enabling users to embed
this portal and access it directly from
the main city website or utility
homepage.
3rd Party Site:
https://css.roseville.ca.us/billpay/publi
c/login/form?
4.3 6
CMS should allow for workflow
approval processes
Requir
ed
Y
4.3 7
CMS should allow for resizing or
reducing of image sizes before
uploading into the system
Option
al
Y
4.3 8
CMS should allow overwrite of images
& files for files you want to replace
Requir
ed
Y
4.3 9
The CMS should include a feature
allowing editors to manually add SEO
tags to pages, enhancing their
searchability and visibility on search
engines
Requir
ed
Y
5.0 Professional Services
5.1 The vendor should provide a Content
Inventory that catalogues the entire
contents of the website, followed by an
evaluation of that content
Requir
ed
Y As detailed in the QA
document for this RFP, Revize
can provide a general overview
of the content with
recommendations for overall
improvements. We are also
currently working on a content
suggestion tool.
5.2 The vendor must provide a Content
Strategy analyzing our current
strengths and weaknesses and define
the planning, development, governance
documentation and management of the
content for the new system
Requir
ed
Y Content strategy provided
through sitemapping process.
5.3 The vendor must design an
Information Architecture and map
current metadata to determine where
old content will fit in the new website
Requir
ed
Y Sitemapping process will
primarily focus on page
content and future locations of
pages. Meta data, if provided,
may be considered as well.
5.4 The vendor must develop a Content
Migration plan and perform the task of
migrating content from the old CMS to
the new CMS
Requir
ed
Y
5.5 The vendor must provide a guide and
tools to Search Engine Optimization
(SEO)
Requir
ed
Y
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
5.6 The vendor must guide and assist with
the transition the website domain from
".ca.us" to ".ca.gov" in alignment with
AB-1637
Requir
ed
Y
5.7 The vendor must educate and provide
guidance on latest ADA Web
Accessibility Standards &
Requirements
Requir
ed
Y
6.0 Training & Support
6.1 The vendor should provide in-person
training on how to use the CMS for
users, administrators and technical
staff
Requir
ed
Y
6.2 The vendor should provide in-person
training on how set up and use the
analytics tool
Requir
ed
Y
6.3 The vendor should provide self-help
online and/or printed training materials
or tutorials specific to our system
Requir
ed
Y
6.4 The vendor must supply
comprehensive printed documentation
covering installation, operation, use,
and administration of the CMS, along
with a customized training guide
tailored for website editors to
proficiently manage and update the
website's content.
Requir
ed
Y
6.5 The vendor should provide a
description of their training
methodologies
Requir
ed
Y
6.6 The vendor should provide 24x7x365
support if the CMS is a cloud based
solution or on premise
Requir
ed
Y
6.7 The vendor should provide an easy
way to submit and track service
requests
Requir
ed
Y
6.8 The vendor should have a notification
system that notifies of maintenance or
system down time
Requir
ed
Y
6.9 The vendor should provide standard
reports after incidents occur indicating
the cause of the issue and resolution
Requir
ed
Y
6.1 0
Vendor should provide a
documentation of service-level
agreements for support levels (Service
Requir
ed
Y
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Request Response and Resolution
Times)
6.1 1
Vendor should provide annual metrics
& reporting for overall service
availability/uptime
Requir
ed
Y
6.1 2
The vendor must offer virtual or onsite
training sessions for utilizing the CMS,
and provide recorded training
segments focusing on commonly used
features of the website. Additionally,
the vendor should supply general user
videos to aid in familiarizing users
with the CMS functionalities.
Requir
ed
Y
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Timeline
Phase Duration
Did you know?
The project planning process is designed
to fit your needs. We will adapt our
timeline if your schedule requires.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Revize Project Life Cycle
Phase 1: Initial Meeting, Communication Strategy, SOW
Your Revize Account Manager will set up the initial internal project planning meeting where we will talk about the overall management of your project, establish a timeline, and devise a Revize-Client Communication Strategy that will keep everyone engaged and up-to-date on the progress of the project. We will also discuss specific technical requirements of the project and determine the phases through which those requirements will be addressed. In addition, Revize will address the content strategy of the new site, any new content that needs to be written and how to fit the existing content into the new site, Additionally, as an optional item, Revize will discuss the process of conducting online surveys to gather feedback from your constituents for the new website layout and requirements. After this meeting, Revize will develop a Statement of Work and provide it to the client for review and approval.
Prior to the design kick-off meeting, you will receive our questionnaire to complete with various answers that will help our designers gather information regarding your needs and preferences. Our team will also brainstorm ideas and suggestions with you during the meeting.
The questionnaire addresses various issues such as:
• As a result of a new website design and navigation, what are the main improvements you hope to achieve?
• What are some key points and areas you may want featured on the Home Page? • Do you need help with logo design? Image? Marketing & branding? • What key modules do you want featured in your web site, like Document Center, Report a Request, News & Events, Events Calendar etc.
• Do you need social media features need to be highlighted in the new site? etc..
Phase 2: Discovery & Design
If there is client approval, we will collect feedback from the residents on the new design layout by setting up an online survey with a set of standard questions. The survey questions need to be approved by the client prior to our adding a link from your current website. This link can also be distributed through other channels like email, newsletter or any other form of communications you might be using to stay in touch with your residents. Usually there is a 1- to 2-week survey period.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Once survey results have been tabulated and your needs have been determined, you and your Revize team will participate in a Design Kick-Off Meeting. A senior designer and team will conduct an in-depth interview, and brainstorm ideas with you about your vision for the look and feel of your custom website. Our efforts on this project will extend far beyond placement of provided information within a stunning design.
It’s about uncovering how your audience wants to be informed, and applying our 20+ years of web design and development expertise to create the most effective ways of displaying that information and getting users to access and use your website. We always strive for nothing less than an award winning design!
Revize Design Principles
The Revize Web Application Developers are not only responsible for the look, functionality, and performance of your website. They are also responsible for the security of the web content and web-based applications they create. They ensure that the code supports secure authentication and authorization, and provides access control mechanisms as required.
Good design principles are always based on readability, taking into consideration appropriate font type and size for headlines and text area, as well as line height – ensuring all page elements are balanced. Our designers also pay meticulous attention to their use of shadows and gradients. To the layman’s eye there may not appear to be a shadow, however on the website the font will appear sharper (or maybe softer depending on the amount of shadow used).
Of course color cannot be overlooked. Our designers first take the client’s preferences, official logo colors, and pictures into consideration to create a color scheme consisting of no more than three colors. We then use variants and hues to create visual appeal, contrast, eye-catching allure and invoke the overall feeling that the client desires.
Last but not least is effective use of page elements such as call to action buttons, social sharing icons, email newsletter sign-up, and promotion areas. The ultimate goal is to provide an easy to navigate webpage that is informative without being overwhelming. Therefore, it is the designer’s job to guide the client in making appropriate placement choices for needed items.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Revize Design Trends
There are some exciting new design trends, and Revize is always on the cutting edge, implementing the best of these innovations in our websites. We are especially pleased at how effectively they are proving to be in increasing engagement in government websites.
#1 Responsive Web Design – The most important development in website design in years, Responsive Web Design (RWD) automatically conforms and optimizes websites for any screen size. With the substantial increase in smartphone and tablet users today, people are going online using a vast number of devices with wildly different screen sizes. Our websites offer this very important feature of easily and cleanly conforming to computer, tablet and mobile device screens.
#2 Liquified Content – This is another important trend that address the fact that information is no longer static or concrete. Instead, content is specifically customized for each unique user. Liquidity of content enhances the immediacy and flexibility of content. The more liquid your community’s content, the easier it is for residents and businesses to access this information in ways and via the channels of their choice:
fixed or mobile, interactive and live. Revize is able to effectively make your content liquid. This will make it adaptable to various situations and, therefore, easy to reuse in different contexts distributed for a variety of display formats and communication channels.
#3 Image Tiles – This is a trend that enables developers to display content in a pin board style of display. Revize now offers this feature, which creates a very visually appealing display of content, such as pictures or social streams. Image tiles also help promote engagement by encouraging site visitors to comment or reply to items from directly within the image tile. This is an especially useful option for web pages promoting tourism.
#4 Parallax Scrolling – This is a highly advanced, innovative design technique for sophisticated websites. Parallax Scrolling allows Revize to build websites in multiple layers, with content that moves across the screen at different speeds as visitors scroll. This unique design technique is very visually engaging and can help improve time-on-site metrics.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
#5 Innovative Typography – This plays a very important role in website design, image and branding, and is especially important for maximizing the look and feel of the website when accessing it from mobile devices. Our designers are experts in effective typography and take many factors into consideration when selecting the type of fonts, font sizes, and colors to be used for a website.
#6 Social Feeds – With the proven ability to strengthen and deepen interpersonal connections, social networks present a wonderful opportunity for government organizations to increase community engagement and make governments more accessible to the people they serve. One method already mentioned for improving social activity is using pin boards; another is creating a social area or social wall that combines activity from multiple social networks, like Facebook, LinkedIn, YouTube and Pinterest. Revize offers a comprehensive line of popular social media applications and networking.
“Over the past 20 years, Revize
has mastered the art of designing
government websites.”
Key Phase Objectives & Deliverables:
The following steps are followed while designing new sites • Establish Needs and Creative Direction: Understand your objectives and requirements, and provide recommendations for effective online branding pertinent to your requirements, existing branding and your web audience’s needs. The Revize designer will also conduct his own research in order to capture the character and “feel” of your area, which will inspire ideas for the overall Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
design direction of the website.
• Main Menu Navigation & Home Page Wireframes: Work with you to establish a main-level navigational architecture and identify key items accessible from your home page. This establishes a baseline for the navigational structure, as well as the preferred content structure (wireframe*) for the home page.
• Page Layout and module placement: We will follow all the best practices to layout the different features and modules so that they can be easily accessed by your residents. For example, on the home page there will be sliding picture gallery and quick link buttons for Notify Me, Report a Concern, Document Center, FAQs etc. Also the news and announcements module and events calendar would be integrated into the website, along with the Social Media Center.
Did you know?
Revize will provide a 100% from scratch design with a satisfaction guarantee!
Please Note: The home page “wireframe” will simply serve as a realistic guideline in terms of content placement, but will not include the final text nor final imagery for this phase. Please see a sample wireframe to concept development snapshot in the next page.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
• Design Deliverable: The design
concepts for this phase will be
based on one or possibly two home
page layouts. The client will review
and provide design feedback to
the designer for changes. Revize
asks that clients have no more
than three iterations of changes
up to the point that the final
concept is approved.
• Final Home Page Sign Off:
When all changes have been
made, Revize will present your
final home page design and
layout for approval. Customer
approval is required to proceed
to the next phase, the inner
pages of the website, and the
process repeats itself before the
actual HTML & CSS is written.
• Final Inner Page Sign Off: When
all changes have been made,
Revize will present your final inner
page designs and layouts for
approval. Customer approval is
required to proceed to the next
phase, when the actual HTML &
CSS is written.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Phase 3: Template Development, CMS Integration
First, the Revize development team will transform the approved designs from mere pictures into fully-functioning HTML/CSS and Revize Smart Tag enabled web page templates using the Revize Dreamweaver Extension. The Revize Smart Tags are fully customizable and allow customers to expand functionality as needed. To maximize this extensibility, the full Revize Java API is provided to clients with our Advanced Training Program.
Phase 4: CMS Modules Setup
In this phase, all of the features and modules the client has requested will be set up, e.g. calendar, document center, picture galleries, alert center, e-Notify, etc. are all brought to life and made functional while also being tested in the Revize CMS. Revize enhances current modules and adds new modules continuously, and you will receive all future updates to modules at no additional cost.
Phase 5: Custom Functionality Development & QA Testing
In this phase and according to your specifications, custom functionality of existing CMS modules, database scripting and programming, as well as any custom application development will be executed. The Revize development team will be interfacing directly with your technical staff to obtain information and test information exchange and application functionality.
This phase may overlap phases 2 – 4.
In our testing phase, we ensure that your website meets functionality, performance and security standards. Our QA team uses mock data to test navigation and interfaces of the templates, along with any custom developed applications or modules. Additionally, through a series of tests, we perform input validation to ensure that security mechanisms cannot be bypassed if anybody tampers with data he or she sends to the application, including HTTP requests, headers, query strings, cookies, and form fields. We also ensure that when errors do occur, they are processed in a secure manner to reduce or eliminate exposure of sensitive implementation information.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Phase 6: Content Development / Content Migration
Revize will develop all of the pages for your site to make the initial content available upon site deployment. Our content development and migration experts use the latest standard formatting practices to develop the navigation and create the most effective content possible for your website. This includes spelling and style corrections into the new website.
There are no limits to the number of pages you can
create after you have gone through training.
Revize will implement an effective website architecture with the latest technology and usability trends so your website visitors can find information in an instant. We will also assess your current website content and incorporate what you currently have with additional content to maximize interest and excitement for your readers.
Our content experts are educated in proper writing and terminology, and will use correct grammar, spelling and punctuation.
Our web designers use creative typography which makes the website more visually appealing and also plays a role in defining the hierarchy of content to be placed on the web page. Variations in size and color are used, as well as strategic placement on the page to highlight certain site areas so the visitors can easily navigate the site.
Effective typography also ensures that your website will look good on desktop, laptop, mobile and tablet devices.
Phase 7: Training Your Staff (in-person or web based training) Once your website is ready for you to begin editing, you will be able to easily revise your content as often as needed. Revize will train you on how to operate the Administrative and Content Editor functions so you can manage your website. We typically provide this training on-site; however, we can also provide on-line training for your staff if you prefer. For your convenience, training materials can be downloaded from the Revize website. After training, our friendly and responsive support staff is always here to answer questions and provide training refreshers as needed.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Standard Training Agendas
Basic Administrator Training (How to)
• Sign-in
• Create users
• Assign roles
• Set page level permissions
• Set section level permissions
• Configure and set up workflow approval process
Content Editor Training (How to)
• Sign-in
• Edit page content
• Copy/paste content or add new
• Create a file link
• Create a link to another web page or external web site • Create a new page and link to it
• Insert/update a picture
• Insert/update a table
• Spell check
• Save and Save as Draft
• History of the page content (content archive)
• Create a survey form or any other type of online web form • Create navigation pages (top/left menus)
• Create new calendar and create/edit calendar events
• Edit metadata
Advanced Administrator Training (How to)
• Run back-end reports
• Run Google Analytics reports
Training on use of specific Modules included, such as
• Emergency Notification Center
• Public Service Request App
• Web Calendar
• E-Notify
• Quick Links
• Document Center
• Form Center
• News Center
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
• Frequently Asked Questions
• Request Center
• Bid Posting Center
• Job Posting Application
• RSS
• And more….
Revize Maintenance Covers
• 4 CMS upgrades per year
• Software and modules upgrades (Automatic Install)
• Server Hardware & OS upgrades
• Immediate bug fixes/patches
• Round the clock server monitoring
• Data Center network upgrades
• Security and antivirus software upgrades
• Firewall and router upgrades
• Bandwidth and network infrastructure upgrades
• Remote backup of all website assets
• Tape backup of all website assets
• Quarterly newsletters on major feature updates
• Regular Webinars on CMS features and usage
Did you know?
Revize has launched hundreds of municipal and county websites large and small!
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Phase 8: Final Phase: You Go Live!
At last, your website content is complete and your staff is sufficiently trained! The final phase in the process is to redirect your website domain name from your old site to your beautiful new one. Once this is completed, Revize will closely monitor the transfer for the first 24 hours to ensure that everything is working properly. Any issues that arise will be immediately resolved.
Marketing & Ongoing Consultation
Revize seizes on every effort to make our clients’ sites highly visible. We draft press releases for posting on our website and for distribution locally, and will continuously monitor your site after it goes live so that you can take advantage of all marketing opportunities. We also look to submit your site for different awards and recognition competitions to further maximize your site’s exposure.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Tab E: Project Plan
Revize:
• Revize will conduct an in-person or virtual kickoff meeting with the client. (Sample schedule to be provided by Revize.) .
• Sample sitemap provided by Revize and site mapping process overview • Online survey creation and launch. Results will be analyzed and reported. • Resident Usability Testing
• Heatmapping
• After meeting, Revize will provide a detailed project plan that assesses key findings and details. • Revize will facilitate a follow-up meeting to review project plan and custom functionality needs via web/phone conference
• Before kickoff meeting client is required to register in Revize project portal, complete design questionnaire, upload at least 20 preliminary photos, and provide Revize with a kickoff meeting schedule.
• Client representative will be asked to participate in a follow-up meeting to review the project plan
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Revize:
• Within (5) five weeks of the kick-off meeting Revize will provide all requested mockups with unlimited revisions
• As deemed appropriate by Revize, additional wireframes may be delivered to provide a view of custom functionality or other areas of the site that are of particular importance. (Intended to focus development efforts later in the project.)
• Revize will provide revisions to each mockup based on the feedback received from the client. • There will be no limit to the amount of revisions Revize will provide to each mockup. • Web/phone meetings may be necessary between each round of mockups/wireframes
• Within (10) ten business days of acceptance of the first mockup, the client shall provide design feedback/change requests to Revize through the customer portal in a single list. Feedback should be what the client website committee agrees to together. Any lists that have requests that compete with one another may result in delays.
• Revize will return an updated mockup based on that feedback to the client. Delivery time is dependent upon amount and specifics of feedback. Large lists of feedback may take longer.
Depending on the number of rounds, this process can cause delays to the timeline. • When the client considers the mockups final, they will indicate their approval in the Revize project portal
• Based on previous sitemap process overview, Client will decide whether they would like to create a sitemap or whether they would like Revize to create the sitemap. The sitemap should be provided in an excel or word format. Existing pages that client wants to be rebuilt in the new site should be linked with the correct URL and any notes for functionality of the new page. New pages should include a page name and brief description of the page functionality (e.g., freeform page style, staff directory, document center, etc.)
(Next steps cannot begin until main client homepage mockup is approved.)
Phase 3 begins on next page
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Revize:
• Mockups will be developed into HTML pages making them clickable and resizable. • Following HTML Development, Revize will add in the Revize Content Management System which makes the website easily editable.
• Integration of any 3rd party software will begin during this phase
• There are zero major tasks assigned to the client at this stage of the project. But, this is an ideal point of the project to be working on a final sitemap and begin writing any new content. Content can be written in MS-Word and provided to Revize. Or, added by the client directly into the beta website after phase 7.
Revize:
• Revize will review all developed assets for functionality. The development team will review functionality, style sheet, and formatting checking for errors and verifying that site matches approved design mockups.
• Any custom needs identified earlier in the project will be executed during this phase and tested for quality assurance.
• ADA programming and beta site review with the client
• Much like phase 4, phase 5 does not require much involvement by the client. However, Revize may request an online web meeting to discuss the progress of particular custom development. • The client may also be asked to review/approve changes that are suggested by Revize for accessibility reasons
Phase 7 begins on next page
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Revize:
• Revize will deliver a suggested sitemap, in Excel format, for the website prior to this phase (Unless the client has chosen to create their sitemap). Client and Revize will review and provide updated versions for approval. Pages will be built out one-by-one according to this previously approved sitemap architecture. Pages that are not linked in the sitemap will be created as blank pages.
• Migration includes up to all webpages, documents, and new content up to the relevant amount on the current website.
• To avoid delays, the client should plan to approve a sitemap before this phase.
• Any new content that the client would like Revize to add into the website should be provided either directly from the old website, or in an MS-Word like format. Otherwise, the client will have the ability to add new content before go live.
• After migration, the beta site will be provided with built out pages and content for review.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Revize:
• Revize will conduct a review of the beta site followed by a core team training (smaller group). • After the beta site review, the client may request tweaks to the functionality of the website. • Revize will conduct a separate full staff training for all CMS editors virtually. • The training schedule will include editor training, and administrator training with a question and answer period.
• Results of the user experience testing will be provided to the client for review. • Any change requests will be reviewed by Revize for feasibility and scope conformance before they are completed.
• Revize will conduct meeting with client IT department before go live to discuss the process and establish pre-go-live checklist (e.g. SSL certificates, redirects, subdomains, etc.) • Retraining is available anytime after Go Live.
• Through the project portal, the client should provide a date and time to conduct beta site review and training.
• After training, the client will complete any final content polishing. This may include adding in different header photos, post migration content, or basic tweaks. • The client may also request functional tweaks to the site based on their review or results of UX testing
• The client should provide a list of pre-go-live questions to Revize for review and discussion. • When ready for the site to be pushed live, the client will make a request in the project portal at least 48 hours before desired go-live time. Revize will provide the go-live instructions before that time.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Ongoing Support and Maintanence
• 8 AM – 8PM EST Phone Support (Monday thru Friday)
• 24X7X365 Portal and Email Support
• Staff provides assistance and answers all questions
• Dedicated support staff
• New/existing user training
• Free Training Refreshers
• Video tutorials and online training manual
• Automatic integration of enhancements
• E-Newsletter Module support
• Automatic upgrade of CMS modules, such as
Calendar, Document Center, etc.
• Four major CMS upgrades per year
• Software and modules upgrades (automatic
install)
• Server hardware and OS upgrades
• Immediate bug fixes/patches
• Round the clock server monitoring
• Data Center Network upgrades
• Security and antivirus software upgrades
• Firewall and router upgrades
• Bandwidth and network infrastructure upgrades
• Remote backup of all website assets
• Tape backup of all website assets
• Quarterly Newsletters on major feature updates
• Regular webinars on CMS features and usage
Did you know?
Revize updates your Content Management System an average of 4 times per year!
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Website ADA Accessibility
Revize has launched nearly 3,000 websites nationwide, with ADA Accessibility being a top concern of nearly all of our recently launched client websites. Revize will build a highly compliant website to meet WCAG 2.1AA guidelines for accessibility compliance. Revize also includes an accessibility checker within the Revize CMS editor. This utility will alert uses of a suspected accessibility issue. CLIENT is responsible for ensuring posted content is ADA compliant (Docs, PDFs, images, etc).
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Domain Transition to .gov
Revize has sheperded many of our clients throguh the transition to a .gov domain name. We will start the process in the Phase 1, planning and development, stages of the process. This will include working with you through choose and applying for your request .gov domain name.
After approval and issuance, Revize will meet with you to develop the pre-go-live and post-go-live laucnh plan. This plan will include a redirect starategy to ensure all relevant URLs are audited and redirected upon go live of the new website. This will help retain built up reputation within search engines and ensure users who have bookmarked your old URL will have a seamless experience.
Third Party Business Partners
Revize does not plan to require the City to work with any third party Revize business partners. We will, of course, integrate your requested third party systems such as bill pay, social media, and any other systems you would like integrated. But, Revize does not have any required third party integrations. This helps us maintain an unbiased persepctive allowing us to build the best website possible.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Security Measures
Revize takes website security very seriously and we provide our clients with the very best website protection protocols. Our data centers are located on secure premises equipped with card-reader access, security cameras and guards on duty 24/7 to ensure the physical protection from unauthorized entry.
Revize/AWS complies with SOC 1/ISAE 3402, SOC 2, SOC 3, FISMA, DIACAP, and FedRAMP, PCI DSS Level 1, ISO 9001, ISO 27001, ISO 27017, ISO 27018 and other programs. Revize is responsible for securing the content, access to the content on the web server, to snapshots, configurations and infrastructure as a whole.
Our web and network administrators monitor network activity 24-hours-a-day to ensure system integrity and protection against threats such as Denial of Service (DoS) attacks that could corrupt your website or block user access. Maintaining the secure configuration of our web servers is managed through application of appropriate patches and upgrades, security testing, vulnerability scans, monitoring of logs, and backups of data and OS.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Security Controls, SSL, and Active Directory (LDAP)
• Anti-malware software such as antivirus software, anti-spyware software, and rootkit detectors
• Shield Plus Security Bundle to prevent DDoS attacks
• Intrusion detection and prevention software (such as file integrity checking software)
• Host-based firewalls to protect CMS servers from unauthorized access • Patch management software
• Security and Authentication Gateways
• Content filters, which can monitor traffic to and from the web server for potentially sensitive or inappropriate data and take action as necessary • HTTPS (Hypertext Transfer Protocol over SSL), which provides encryption and decryption for user page requests that require more secure online transactions • SSL (Secure Socket Layer) provides an encrypted end-to-end data path between a client and a server regardless of platform or OS • If you have an existing SSL Certificate we can transfer it to the new website.
Otherwise, if included, we will install a new SSL Certificate upon go live. • Active Directory (LDAP) is compatable with the Revize CMS. It can be set up in a variety of configurations. As part of the process we will work with you to determine which configuration will best meet your needs.
Application Security Authentication
• Role-Based Security: Role-based authentication to add individual user accounts and assign them system roles like Editor, Developer, Administrator, Workflow Approvers, etc., or department roles and empower the department to assign specific roles to users.
• Permission-Based Security: Ability to set up Content Owners/Editors and restrict which site pages they are authorized to update ▪ Global & Department Workflow Management:
Create workflow management and approval
processes where authorized department
personnel become approvers
Did you know?
Revize will host your website and CMS in
at least two completely separate
geographic locations!
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Backup and Disaster Recovery
Revize uses Amazon Web Services (AWS) Hosting Infrastructure that is offered in multiple Regions in the United States and around the World. Each Region is a separate geographic area completely isolated one from another. AWS Regions are connected to multiple Internet Service Providers (ISPs) and to a private global network backbone to offer lower cost and more consistent cross-region network latency when compared with the public internet
A region has multiple, isolated locations known as Availability Zones (AZ).
Availability Zones are inter-connected through low-latency links. A Virtual Private Center (VPC) spans across multiple availability zones.
Revize Web Sites are hosted on a Virtual Machine running Windows Server operating system with Internet Information Service (IIS) as a Web Server. Virtual Machine is an EC2 instance in AWS terms is hosted inside a VPC in an availability zone of a pre- selected region. A number of EC2 are provisioned in multiple locations across the United States inside a Virtual Private Center isolated from the Internet and the rest of Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Amazon Web Services infrastructure to offer faster access to the end-users and to minimize the impact of an outage, whether of a specific EC2 instance, an availability zone or an entire AWS region.
Disaster Recovery:
Windows Web Server virtual disk or EC2 Elastic Block Storage (EBS) is backed up on evry night at 10 PM EST. Additionally, the snapshots or virtual disk backups are subsequently automatically copied between regions to enable cross-region recovery capabilities.
Should a Web Site hosted by Revize and monitored in automated fashion become unavailable, another EC2 instance can be restarted. When that proves insufficient EC2 instance will be reprovisioned in the same availability zone, a different availability zone, or, in a different region using the latest snapshot in the matter of a couple of minutes.
The incoming request, from the Internet traffic, is bound to a static IP address or Elastic IP in AWS terms that leverages NAT to forward traffic to a running EC2 instance private IP address. In the case of an EC2 instance re-provisioned in the same region, whether in the same or a different availability zone, Elastic IP is re-assigned to the new EC2 instance.
Elastic IP is represented to the public internet using CName or A-Host domain name services entry. In case of an EC2 instance or an availability zone failure, no adjustment to domain name service is required. In the case of a regional, wide-spread AWS outage, an EC2 instance is reprovisioned in a different region, re-using the latest snapshot preserving the content as of the last automated backup. However, an Elastic IP is specific to the region and, therefore a change to CName or A-Host configuration is required to point to the disaster recovery regional Elastic IP.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Revize Disaster Recovery Infrastructure Diagram. AZ stands for Availability Zones
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Maximum Response Times
• 1 hour for crisis issues
• 4-6 hours for critical issues
• 24 hours for normal issues
Revize Support
• 8 a.m. – 8 p.m. EST Phone Support (Monday thru Friday) • 24X7X365 Portal & Email Support
• Dedicated support staff to provide assistance and answer all questions • New and existing user training
• Training refreshers
• Video tutorials and online training manual
• Automatic integration of enhancements
• E-Newsletter module support
• Automatic upgrades of CMS Modules such as Calendar, Document Center, etc…
Software Maintenance
Revize rolls out two new versions of the Revize CMS, and six to eight product updates every year. The Revize CMS is continuously enhanced to keep pace with cutting edge technologies and industry trends. When a software update or new version is rolled out, Revize will automatically update all servers used by our subscription service clients.
“As a Revize client, you will receive full
access to all enhancements to the core
components and modules in the
Revize CMS at no additional
charge.”
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Performance Optimization
The Revize Government CMS is a standards-based, open architecture software product without any proprietary restrictions. Revize uses leading technologies to avoid integration problems with existing systems and comes complete with its own Integrated Publishing Engine, Embedded Relational DB, JSP/Servlet Engine, and Application Server.
Revize Intelligent Publishing WCM
“Security, Performance,
Redundancy”
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Revize Government CMS User Interface
1. Revize CMS User Interface Home Page
2. Users simply browse to a page that they want to edit, select the Login button, and then insert their Login Name and Password into a login screen as shown below.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
3. Edit buttons appear on the page after the Login executes. Based on users roles/permissions, the appropriate buttons are displayed.
4. The input form appears as shown below. Content Editors can change banner, page heading and the content displayed in the center of the page. Notice the content is changed using a “Word Like” editor.
After the page is “saved”, the page can be sent to an approver for review or immediately published to the web site.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Search Engine Optimization
Revize will code your website to be search engine optimized to the latest standards.
This includes adding the “last updated” field to your pages and ensuring page titles and descriptions are easiliy captured by the search engines. While it is not required for an effective SEO strategy, we also give our clients the option to adjust those automated tags.
Recently, the major search engines such as Google and Bing have made the content on the page much more relevant to their page ranking algorith, Gone are the days of simply adding keywords into pages in an attempt to game the algorithms. Therefore, we are working on a content suggestion tool that will be incorprated to the CMS.
This tool will helpd your editors write content that is simple, clear, and concise. Great for SEO!
Mobile Responsiveness
Revize has been a pioneer in implementing the latest trends in design by using Responsive Web Design (RWD). This technology ensures that site visitors have an optimal viewing experience — easy reading and navigation with a minimum of resizing, panning, and scrolling — across a wide range of devices, from desktop monitors to mobile phones. RWD
provides flexible and fluid website
layouts that adapt to almost any
screen. When you implement a
dynamic new website powered by
Revize, you will not only get an
outstanding look, layout and
navigation, but you also receive
24/7 access to our Government
Communication Center for
residents, business and visitors.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Tab F: Cost Proposal
Grand Total First Year
$139,100
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Payment Options
The Revize Client First Plan offers local governments an alternative payment plan that makes it easier to purchase a new website on your budget and spreads the one- time project design and development costs over a longer period of time.
Through a minimum three-year contract, The Revize Client First Plan dramatically lowers the one-time project development and start-up costs of launching a new website. What Revize does is combine the one-time and recurring fees and spreading them over the life of the contract. And because we value our continuing relationships with our customers, those who extend their contract beyond the three- year minimum will receive a redesign at the end of their fourth year with Revize Free of Charge.
1/3rd of project costs + Annual Hosting, Support, Maintenance 1/3rd of project costs + Annual Hosting, Support, Maintenance 1/3rd of project costs + Annual Hosting, Support, Maintenance Annual Hosting, Support, Maintenance (Optional)
Includes Free Redesign
Revize provides a free website redesign during year four of service! Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Tab G: Required Statements/Documents
If approved for this project Revize will notify City of any expected changes in designated staff listed above.
In addition, as certified below Revize does not knowingly have any explicit or perceived conflict of interest with the City as of the date of this proposal.
We are confident that we will be able to fulfill the requested insurnace requirements.
While the Revize CMS and some of our methodologies are proprietary. We do not require anything in this proposal be deemed proprietary.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Attachment B Levine Act Disclosure Statement
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Attachment D Noncollusion Declaration
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Tab H: Exceptions
Revize has reviewed the RFP in full and claims no major exceptions or deviations. In some cases, we may propose alternatives. Where possible, we have noted those throughout our proposal.
It should also be noted that every project is unique and adapts along the way. The city may find it necessary to change a requirement during the project. This is a normal occurrence in projects like this. And Revize is well positioned to handle these likely, mid-project, changes or deviations from the RFP.
Tab I: Competency of Proposer
As of the date of this proposal, to the best of the preparer’s knowledge, Revize does not have any pending bankruptcies, liens, stop payment notices, judgments, lawsuits, arbitrations, mediations, foreclosures filed or resolved in the past 7 years.
As with any vendor with as many clients as Revize, while exceedingly rare, we have had some clients agree to mutually terminate a contract according to the agreements detailed within those contracts. While each scenario is different, the most common reason for a contract termination is new staff coming in after the project has started, with the client simply wanting to try another vendor. We get many new clients leaving other vendors for this reason as well. Revize takes pride in our work and intends to deliver as much value to each of our clients within the scope, timeline, and costs agreed upon.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Included Features
The Following Applications & Features will be integrated into Your Website:
In addition to the Government Content Management System that enables non- technical staff to easily and quickly create/update content in the new web site, Revize provides a suite of applications and features specifically designed for municipalities. All of those apps and features are fully described in the following section. The applications and features are grouped into five categories:
• Citizen’s Communication Center Apps
• Citizen’s Engagement Center Apps
• Staff Productivity Apps
• Site Administration and Security Features
• Mobile Device and Accessibility Features
Citizen’s Communication Center Apps
• Notification Center with Text/Email Alerts
• Bid Posting
• Document Center
• Email Notify
• FAQs
• Job Posting
• Multi-use Business Directory
• News Center with Facebook/Twitter Integration
• Online Forms
• Photo Gallery
• Quick Link Buttons
• Revize Web Calendar
• “Share This” Social Media Flyout App
• Sliding Feature Bar
• Language Translator
Citizen’s Engagement Center Apps
• Citizen Request Center with Captcha
• Citizen Connect (Community Blog)
• Curated “Smart Search”
• Online Interactive Forms with Bookables (Public Records Request App) • Online Bill Pay
• Public Service Request System
• RSS Feed
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Staff Productivity Apps
• Agenda Posting Center
• Job Posting App
• Image Manager
• iCal Integration
• Intranet
• Link Checker
• Menu Manager
• Online Form Builder
• Staff Directory
• Website Content Archiving
• Website Content Scheduling
Site Administration and Security Features
• Audit Trail
• Auto Site Map Generator
• History Log
• URL Redirect Setup
• Roles and Permission-based Security Mode
• Secure Site Gateway
• Unique Login/Password for each Content Editor
• Web Statistics and Analytics
• Workflows by Department
Mobile Device and Accessibility Features
• Font Size Adjustment
• Alt-Tags
• Responsive Website Design (RWD)
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Citizen’s Communication Center
Apps
DOCUMENT CENTER APP
Revize helps clients save thousands of dollars each year in employee time and resources with our Document Management Center. Using this module you can create and archive the documents your site
visitors need: applications,
brochures, manuals, policy and data
sheets, research papers, meeting
minutes, and more. By providing all
of your documents online, your site
visitors can access them 24/7 –
usually within two clicks -- and you
won’t incur any printing or postage
costs.
FAQ
FAQ’s make it easy for site visitors to find answers to common questions and will greatly decrease the number of calls
coming into your switchboard each
day. In fact, within six weeks of a
Revize website launch, our clients
typically experience a significant
decrease in the number of daily
phone calls… some by as much as
23%!
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
E-NOTIFY
Many of our municipal clients include an email/text notification option on their Meeting Minutes and Meeting
Agendas pages so that interested
citizens can sign up for automatic
updates anytime there is a new
posting.
JOB POSTING
Revize’s job postings app allows your site visitors to view and apply for open positions online. Postings are removed automatically based on the job expiration date input by your HR personnel. You can provide as much detail as you like and link to or upload any number of files that
fully describe the job position. Best
of all, with the form fill interface, new
openings can be posted in minutes
by non-technical staff.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
INTERACTIVE MAP
Not only does the Revize CMS ensure that your site is easy for visitors to navigate, we’ve made it even easier for them navigate the real world surrounding your location. Specific buildings, parks, bike paths, mass transit stations, nearby businesses, tourist attractions,
parking lots, voter polling locations,
and more are incredibly easy to
identify with the familiar Google
Maps highlighted with Pins.
CALENDAR APP
The Master/Sub Calendar provides an easy-to-use tool to enhance usability and encourage the communication of events both internally and externally. It provides visibility and transparency into
activities, meetings, and events with
a visually appealing display and easy
to find event contact information.
The ability to insert recurring events
saves time by allowing you to create
the event once then repeat
automatically; great for Board and
City Council meetings.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
NOTIFICATION CENTER
You can’t fool or control Mother Nature. But you can protect members of your community from her wrath. Posting e
mergency notifications on your home page, any other page, or throughout your site, this module allows your content editor to accurately explain the situation and instruct members of your community on the next steps to take.
BID POSTING
The Bid Postings App provides a simple and easy-to-use method for organizing and presenting bids, RFPs and RFQs online for vendors or local contractors interested in providing products and services to your community.
BUSINESS DIRECTORY
Ideal for municipalities, chambers of commerce or any membership organization, this module allows you to easily create and maintain a searchable directory for either members or businesses within the website. Listings can be added, removed and categorized by non-technical staff in a simple table interface.
NEWS CENTER WITH FACEBOOK INTEGRATION
Many of our municipal clients include an email/text notification option on their Meeting Minutes and Meeting Agendas pages so that interested citizens can sign up for automatic updates anytime there is a new posting.
ONLINE FORMS
Using this module, you can create -- from scratch -- an unlimited number of online forms on any page of your site using various field options such as long answers, radio buttons, drop-down lists, multiple choice, etc. Having online web forms provides a quick and easy alternative for users to communicate with you and provide important feedback, opinions or complete tasks online. These forms can be used to have web visitors contact you with questions, comments and requests, give feedback, volunteer, or to sign-up for various events, activities or programs.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
QUICK LINKS
The Quick Links module allows site visitors to navigate to their areas of interest, much like FAQs. Examples for users: Where do I… Get Registered for Summer Camp Where do I… Get a Marriage License.
SHARING APP
Provides a one click drop down to multi-social media and utility buttons. A common widget used on the web, it is intuitive and easy to use.
SLIDING FEATURE BAR
This feature is a mainly for visual appeal. It helps to break up pages with an interesting slide bar that can be populated with any subjects or areas that you want to draw attention to.
For example, you may want to feature Parks & Rec, Landmarks and Tourist Attractions.
TRANSLATOR
Revize integrates the Google Translator into your website templates and translates from English to over 40 other
international languages. Provides users a large visual display at the top of the web page to choose any language to convert the text into.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Citizen’s Engagement Center
Apps
PUBLIC SERVICE REQUEST APP
This app allows residents to submit requests based on a map view. Each time an issue is submitted, a staff member will receive an email notification. From there they are able to respond directly to the requests. Photo submission, automatic esclation, mobile app integration, and archived reporting make this one of our most powerful features!
CITIZEN REQUEST CENTER
This app allows customers, residents, participants, students, or any website visitor to post requests online. By the use of a drop down menu, individuals can forward the request, idea, or comment to the party of interest. That item is then forwarded via email to the proper recipient. You can add or delete department names as well as individuals in the drop down menu at any time. Captcha is integrated to ensure each request is genuine and not a spam.
PUBLIC RECORDS REQUEST TRACKER
This app allows public to order copies of the public records maintained by a municipality. The request is routed to the record custodian within a department and automated response is generated with a unique tracking number. The system allows the full tracking, correspondence and online handling of all types of public record request. The record request form is very flexible and customizable for every municipality.
CITIZEN CONNECT
This app helps open up the lines of communication between administrators and their constiuents, increasing transparency and contiuent interaction. It is a blog that features the option to allow constiuent comments for feedback (comments can be moderated before being published to the website).
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
PARKS RESERVATION
This app allows the display of parks shelters and their amenities and to manage their availability to the public. A website visitor can search for facilities by type available, review the amenities for each facility and easily reserve the facility including the
option to pay for its use.
ONLINE BILL PAY
Allows clients to set-up secure on-line payment
processing for credit card transactions. Can
be used for utility and tax payments;
Purchasing items on-line; or making donations
to non-profit organizations.
RSS FEED
Site visitors will be eating out of the palm of your
hand with our RSS feeds module. Revize’s CMS allows
customers to generate RSS (Real Simple
Syndication) feeds for any genre of news or
events. RSS feeds are a trusted way to
communicate important information to site
visitors while ensuring that they remain
engaged with your organization and
regularly return to your site.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Staff Productivity Apps
AGENDA POSTING CENTER
Using this app, you can upload agendas, meeting packets, meeting minutes, proposals for review, and more, all into one area on your website for easy access and review before, during, or after each meeting. Old meeting agendas and information are archived per meeting for quick access at any time.
JOB POSTING APP
This app allows you to post a job and receive resume submissions online. Candidates can fill in all the fields and submit the job application online. Once the job application is submitted, a link to the filled in application form will be emailed to the responsible HR person which they can view, print and file for their records.
IMAGE MANAGER
Allows approved staff to upload images from their computer or network folders. This very simple interface allows you to upload new pictures and stores uploaded pictures for reuse. Each department can create their own image folders and organize image libraries by department. Also, obsolete images can be deleted from the image library.
INTRANET
Provides a Dynamic CMS-enabled area with secure login to build out an entire Intranet for employee specific information only. It benefits your employees to have an internal organization landing page that can be updated with news, events, alerts and many of the same modules used on the extranet.
LINK CHECKER
When a new link is created, the Revize system checks if the URL (link) is valid or not.
If not, an error message will be displayed. This benefits the Content Editor by double checking bad links before they are saved on your website.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
MENU MANAGER
Allows approved content editors to add or edit site-wide top navigation, department or section specific links (e.g. left or right navigation). This feature gives you control to change and update the Navigation menus of your website for continuous improvement.
NEWS LETTER APP
The system allows non-technical staff to build attractive, informative newsletters and disseminate them with one click to everyone on your distribution list. Activity metrics include emails sent successfully to help you validate email addresses. The application provides the ability to import contact lists, upload images, add groups, assign contact lists to groups, as well as export lists.
ONLINE FORM BUILDER
Having online web forms provides a quick and easy alternative for users to communicate with you and provide important feedback, or complete tasks online.
These forms can be used to have web visitors contact you with questions, comments and requests, give feedback, volunteer, or to sign-up for various events, activities or programs.
WEB CONTENT ARCHIVE
Your site history will never be a mystery because all content edits for your site are archived on the Revize CMS database. Your content editors can click on the History button to view previous versions of a particular page or content block from your site.
WEB CONTENT SCHEDULE
This feature eliminates the possibility of having dated or past events being promoted on your site AFTER the event has passed, thus potentially undermining the perceived accuracy and currency of the site’s content in the minds of your audience.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
AUDIT TRAIL
This is a powerful administrative tracking tool that provides reports on the content change activities of any webpage within the system. The administrator can gauge how often the site is updated, which departments are most active; and also use the audit trail for recovery of data if necessary.
AUTO SITEMAP TOOL
Revize CMS provides this tool to automatically generate a sitemap. Anytime a new page is added or deleted from the system, the sitemap will republish to show the change. An up-to-date sitemap is very critical to boost the ranking of your website in different search engines.
HISTORY LOG
Administrators can view all the archived versions of any web page and restore any old/archived page. It is a very useful feature for referring to any archived legal documents or press releases.
ROLES/PERMISSION SETUP
Our CMS uses a role based authentication system where you can add individual user accounts and assign them system roles like Editor, Developer, Administrator, Workflow Approvers etc., or you can add roles for each department and assign department-specific roles to each user.
SECURE SITE GATEWAY
Provides a secure login area for either users of an intranet or users to access information not available to the general public. Once users are set-up with a secure login ID, they can manage their own password changes as necessary.
WEBSITE STATISTICS
Revize integrates Google’s Web Analytics tool to track number of site visits, website traffic sources, etc. Your website administrator can run various reports to collect important data on the usage of your website.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
WORKFLOWS BY DEPARTMENT
Provides a method for Supervisory Oversight of content updates. The process allows an authorized “approver” to compare the current page with the proposed new page content (side-by-side) for easy review and comparison.
“Our innovative solutions are
custom-tailored to meet the needs
of each individual client.”
Did you know?
Revize installs new features into your content management system on a rolling basis!
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Mobile Device and Accessibility
Apps
ALT-TAGS
Use of alt tags for images, a required part of the Revize CMS image manager feature, allows vision impaired
individuals to understand the content of the
image.
FONT SIZE ADJUSTMENT
Provides the ability for users to change
font size by clicking button to reach their
desired size. Helps those with low vision to
easily read information on your website.
RESPONSIVE WEB DESIGN
Revize uses pixel rendering Responsive Web
Design to accommodate better viewing of text
and graphics for any size screen, i.e., smart
phones, tablets, iPads and iPhones.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Thank you
For Considering Revize
Prepared by Thomas J. Jean
150 Kirts Blvd. Troy, MI 48084
Ph: 248-269-9263 x8035 Fax: 866-346-8880
www.revize.com
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Revize Web Services Sales Agreement
This Sales Agreement is between The City of Roseville, California (“CLIENT”) and Revize LLC, aka Revize. Federal Tax ID# 20-5000179 Date: 5-12-2025
CLIENT INFORMATION: REVIZE LLC:
Company Name: City of Roseville Revize
Company Address: 311 Vernon St. 150 Kirts Blvd.
Company City/State/Zip: Roseville, CA 95678 Troy, MI 48084 Contact Name: Sydney Finch 916.746.1175 248-269-9263
Billing Dept. Contact: [email protected]
CLIENT Website Address: www.roseville.ca.us
The CLIENT agrees to purchase the following products and services provided by REVIZE:
Phase 1: Kickoff Meeting and Discovery/Project Planning:
• Project portal setup, kickoff questionnaire, optional online survey • Kickoff meeting with web committee and optional individual department meetings with “Key findings” report provided • Ongoing project management through go-live
Phase 2 – Design Mockups/Wireframes:
• 1 mockup with unlimited revisions
• Home page and inner page design
• Up to five (5) subsites
Phase 3 & 4 – HTML Development & Revize CMS Integration:
• HTML development and CMS integration to all approved mockups • Integration with all 3rd party web applications (CITIBOT, utility billing, etc.) Phase 5 – Quality Assurance Testing, Accessibility, & Custom Development (Ongoing thru go live):
• QA post-HTML/CMS integration and post-migration content QA • WCAG 2.1 compliance review (completed during phases 7 & 8) • Begin buildout of any previously identified custom features Phase 6 – Sitemap Development and Content Migration:
• Sitemap development and content migration from – up to 3,000 webpages and documents • Includes post-migration site review with CLIENT option to provide page-by-page approval/tweak requests Phase 7 & 8 –Core Editor Training, Beta Site Review, Full Staff Training, & Go Live:
• Single Sign-on integration using PingFed/PingID
• Initial virtual training with CLIENT power users followed by full staff training. • Unlimited retraining included at no additional cost subject to Revize availability • Assistance with transition to.gov, including 301 redirecting of City-identified old URLs. • Includes 60-day post-go-live “burn-in” period, allowing for up to 50 custom development hours for requested tweaks Grand Total First Year $139,100.00
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Annual Services:
1 Revize Annual Software Subscription, Tech Support, CMS Updates, Website Hosting, Unlimited Users, Unlimited GB website storage, Bandwidth Allowance1, SSL Certificate, Ongoing WCAG Review/Remediation, pre-paid annual fee: $19,300.00 1 Revize AI ChatBot
• Up to 20,000 monthly queries and unlimited trained pages/documents • Backend dashboard access with Client ability to manually retrain pages • Weekly automatic retrain
• Color, text, and position customized by Revize (1 revision) • Ability to train external websites
$4,900.00
1 See term 18 on page 4 of this agreement
AGREED TO BY: CLIENT REVIZE
Signature of Authorized Person:
Name of Authorized Person: ______ Thomas Jean ___
Title of Authorized Person Project Manager ___
Date:
Please sign and return to: [email protected] Fax 1-866-346-8880
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Payment Schedule
Payment Amount Payment Date (Net30) Includes
$ 34,775.00
Contract Execution 25% 1st Year Project Costs
$ 69,550.00 Completion of Phase 4 50% 1st Year Project Costs $ 34,775.00
Completion of Phase 7
(Payment Due Upon Website and Internal Site Go Live) 25% 1st Year Project Costs $ 4,900.00 Upon Website Go Live Year 1 Revize AI ChatBot $ 19,300.00 1 Year Anniversary of Initial Contract Execution Year 2 of Annual Hosting, Maintenance,
Support, and WCAG Review
$ 4,900.00 1 Year Anniversary Website Go Live Year 2 Revize AI ChatBot
$ 19,300.00
2 Year Anniversary of Initial Contract Execution
Year 3 of Annual Hosting, Maintenance,
Support, and WCAG Review
$ 5,145.00 2 Year Anniversary Website Go Live Year 3 Revize AI ChatBot $ 20,650.00 3 Year Anniversary of Initial Contract Execution Year 4 of Annual Hosting, Maintenance,
Support, and WCAG Review
$ 5,402.00 3 Year Anniversary Website Go Live Year 4 Revize AI ChatBot
$ 20,650.00 4 Year Anniversary of Initial Contract Execution Year 5 of Annual Hosting, Maintenance,
Support, and WCAG Review
$ 5,672.00 4 Year Anniversary Website Go Live Year 5 Revize AI ChatBot
$ 20,650.00 5 Year Anniversary of Initial Contract Execution Year 6 of Annual Hosting, Maintenance,
Support, and WCAG Review*
$ 5,955.00 5 Year Anniversary Website Go Live Year 6 Revize AI ChatBot*
$ 22,400.00 6 Year Anniversary of Initial Contract Execution Year 7 of Annual Hosting, Maintenance,
Support, and WCAG Review*
$ 6,253.00 6 Year Anniversary Website Go Live Year 7 Revize AI ChatBot*
$ 22,400.00 7 Year Anniversary of Initial Contract Execution Year 8 of Annual Hosting, Maintenance,
Support, and WCAG Review*
$ 6,566.00 7 Year Anniversary Website Go Live Year 8 Revize AI ChatBot*
*Client option to renew for an additional three (3) years
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Terms:
1. Payments: All Invoices are due upon receipt. Work begins upon receiving initial payment.
2. Revize requires a check for the amount listed above to start this project.
3. Additional content migration, if requested, is available for $3 per web page or document.
4. Additional bandwidth is available at $360 per year for each additional 50GB per month.
5. Additional website storage is available at $500 per year for each additional 10GB website storage.
6. This agreement is the only legal document governing this sale & Proper jurisdiction and venue for any legal action or dispute relating to this Agreement shall be the State of Michigan.
7. Both parties must agree in writing to any changes or additions to this Sales Agreement.
8. CLIENT understands that project completion date is highly dependent on their timely communication with Revize. CLIENT also agrees and understands that;
a. The primary communication tool for this project and future tech support is the Revize customer portal found at https://support.revize.com.
b. During the project, CLIENT will respond to Revize inquiries within 48 hours of the request to avoid any delay in the project timeline.
c. CLIENT understands that project timelines will be delayed if they do not respond to Revize inquiries in a timely manner.
9. Five-year contract. CLIENT may terminate this agreement upon 60 day written notice to Revize before annual service renewal date listed within payment schedule on page 2 of this agreement. Revize will provide a free redesign of the website in year 4 of the agreement. This assumes the CLIENT agrees to 4 consecutive years of annual software subscription, tech support, CMS updates, and hosting.
10. CLIENT owns design, content, and will receive periodic updates to the CMS for the life of the contract.
11. Unless otherwise agreed, Revize does not migrate irrelevant records, calendar events, news items, bid results, low quality images, or data that can reasonably be considered non-conforming to new website layout.
12. Storage is limited only to relevant website data. Unreasonably large folders of documents or images are not permitted. Examples include, but are not limited to, plat/property maps, tax records, GIS data, etc.
13. After content migration, CLIENT is responsible for any additional content cleanup. This includes, but is not limited to, resizing photos, reformatting text, replacing photos/icons, consolidating unwanted content, adding future calendar events, and general prep of the site before go live. CLIENT will also have the ability to add new photos, content, and pages.
14. Revize requires a 60-day written termination notice in advance before the next annual renewal date
15. CLIENT agrees that AI ChatBot annual fee may need to increase in addition to the scheduled increase due to industry changes or an increase in monthly queries. Revize will inform CLIENT before annual renewal if the rate will increase. No additional charges beyond those listed in payment schedule will be required without CLIENT written consent.
16. CLIENT agrees and understands that the Revize ChatBot provides responses to user inputs using the content CLIENT has trained to the ChatBot. If content trained does not contain relevant information, the ChatBot will not output an accurate or complete response.
CLIENT agrees and understands inaccurate/incomplete responses may be common with current chat bot technologies even if trained content is relevant.
17. Revize and CLIENT agree to meet current and future WCAG compliance standards as required by The United States Department of Justice. Future compliance standards beyond WCAG 2.1 may require additional design, development, or consulting work.
18. Bandwidth limitation is set at 150% of the highest three-month average bandwidth usage for year one of service post-go-live for the website and intranet. Websites will remain live even if traffic exceeds this limitation due to temporary, legitimate spikes in traffic, such as City events, emergencies, news, etc. If traffic exceeds the limitation significantly for any three-month period, and Revize believes this traffic increase is likely permanent, Revize will investigate the cause and provide details to CLIENT. Both parties agree to work in good faith to tweak the website to remain within bandwidth limitations or amend this agreement to provide adequate bandwidth resources.
Revize will not charge any additional fees without the written consent of CLIENT.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Project Timeline Statement of Understanding
Revize and CLIENT agree and understand that the timeline provided is an estimate of our expected timeline for this project. It is not a guarantee. Revize intends to adhere as closely to the proposed timeline expectation as reasonable. CLIENT is expected to take an active role in this project including, but not limited to, participating in meetings with Revize, providing design feedback and approval, providing sitemap feedback and approval, scheduling and participating in user training, etc. Revize expects to complete phase 7 (training) of this project according to timeline provided. Upon completion of phase 7 it is the CLIENT’s responsibility to decide when to go live with the website. CLIENT decision to delay go-live for any reason, unrelated to a functional defect making site inoperable, does not constitute breach of contract on the part of Revize. CLIENT understands that it is incumbent upon the CLIENT to respond to Revize requests in a timely manner. CLIENT further agrees that any timeline delays due to their lack of timely communication do not constitute a breach of contract on the part of Revize. C LIENT also acknowledges that satisfaction related to visual and experiential services like that of a website design project can be subjective. The parties agree that this project is a collaborative project and agree to work in good faith to “fine - tune” final deliverables in preparation for go live of new website. Parties further agree that generalized dissatisfaction related to the aesthetic aspects or services previously approved by the CLIENT does not constitute a breach of contract unless Revize fails to cure the functional defect with the website. The CLIENT may also elect to postpone or delay certain deliverables in favor of earlier go-live date of the website.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Revize will integrate the following web applications into your website The Following Applications & Features will be integrated into Your Website:
In addition to the Government Content Management System that enables non-technical staff to easily and quickly create/update content in the new web site, Revize provides a suite of applications and features specifically designed for municipalities. All of those apps and features are fully described in the following section. The applications and features are grouped into five categories:
Citizen’s Communication Center Apps
• Notification Center with Text/Email Alerts
• Bid Posting
• Document Center
• Email Notify
• FAQs
• Job Posting
• Multi-use Business Directory
• News Center with Facebook/Twitter Integration
• Online Forms
• Photo Gallery
• Quick Link Buttons
• Revize Web Calendar
• “Share This” Social Media Flyout App
• Sliding Feature Bar
• Language Translator
Citizen’s Engagement Center Apps
• Citizen Request Center with Captcha
• Curated “Smart” Search
• Online Interactive Forms with Bookables
• Public Service Request App
• Citizen Connect (Community Blog)
• Online Bill Pay
• RSS Feed
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Staff Productivity Apps
• Agenda Posting Center
• Job Posting App
• Image Manager
• iCal Integration
• Intranet
• Link Checker
• Menu Manager
• Online Form Builder
• Staff Directory
• Website Content Archiving
• Website Content Scheduling
Site Administration and Security Features
• Audit Trail
• Auto Site Map Generator
• History Log
• URL Redirect Setup
• Roles and Permission-based Security Mode
• Secure Site Gateway
• Unique Login/Password for each Content Editor
• Web Statistics and Analytics
• Workflows by Department
Mobile Device and Accessibility Features
• Font Size Adjustment
• Alt-Tags
• Responsive Website Design (RWD)
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
WCAG Scan and Remediation Service Terms
1. With the agreed-upon allocated development hours, Revize will remediate the website with the goal of meeting the WCAG 2.1AA guidelines for accessibility compliance. Revize will start with what it deems are the most significant issues unless otherwise instructed by CLIENT.
2. This agreement includes two (2) scans per year and a cap of ten (10) remediation hours per year. Additional development hours may be necessary to complete remediation to the CLIENT’s satisfaction. Additional development hours may be requested at a rate of $125 per hour.
3. If PDF remediation is included in this agreement, it will be completed within approximately 5-7 business days depending on the number of complexity of PDFs.
4. Additional PDF remediation may be requested at a rate of $5 per page. 100 Minimum
5. PDF remediation is priced by page, not by individual file e.g., PDF of 10 pages would be billed $50
6. CLIENT website editors are responsible for ensuring they have an understanding of WCAG compliance principles. CLIENT agrees they are responsible for the content they post and shall make reasonable efforts to avoid posting content that does conform to these guidelines. This includes, but is not limited to, posting non-compliant PDFs, failing to include descriptive ALT descriptions on photos, etc. Issues created after periodic scan and remediation has been completed are the CLIENT’s responsibility and will not be remediated until next scheduled Revize scan.
7. Revize also includes an accessibility checker within the Revize CMS editor to assist CLIENT in avoiding some WCAG compliance issues.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
1.1 Statement of Intent
The aim of this agreement is to provide a basis for close co-operation between The City of Roseville, California (known in this agreement as Client) and Revize LLC., for support services to be provided by Revize LLC. to Client and, thereby ensuring a timely and efficient support service is available to Client end users. The objectives of this agreement are detailed in Section 1.2.
This agreement is contingent upon each party knowing and fulfilling their responsibilities and generating an environment conducive to the achievement and maintenance of targeted service levels.
1.2 Objectives of Service Level Agreements
1. To create an environment which is conducive to a co-operative relationship between Revize LLC. and Client to ensure the effective support of end users
2. To document the responsibilities of all parties taking part in the Agreement
3. To ensure that Client achieves the provision of a high quality of service for end users with the full support of Revize LLC.
4. To define the commencement of the agreement, its initial term and the provision for reviews
5. To define in detail the service to be delivered by Revize LLC. and the level of service which can be expected by Client, thereby reducing the risk of misunderstandings
6. To detail via a question list, information Revize LLC. requires Client to extract from end users prior to Revize LLC. involvement
7. To institute a formal system of objective service level monitoring ensuring that reviews of the agreement are based on factual data
8. To provide a common understanding of service requirements/capabilities and of the principals involved in the measurement of service levels
9. To provide for all parties to the Service Level Agreement a single, easily referenced document which caters for all objectives as listed above
1.3 Period of Agreement
This agreement will commence on the date specified in this following the acceptance by both parties and will continue until terminated.
Either party hereto may terminate this Contract upon giving thirty (30) days' written notice to the other in the event that such other party substantially fails to perform its material obligations set forth herein. This Contract may be terminated by the Client without cause upon thirty (30) days' written notice to Revize LLC. In the event of such a termination without cause, the Client shall pay Revize LLC.for all services rendered prior to the termination, plus any reasonable expenses incurred and unpaid which would otherwise be payable hereunder. In such event, Revize LLC.shall promptly submit to the Client its invoice for final payment.
Service Level & CMS License Agreement
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
1.4 Review Procedure
This agreement will be reviewed one year from the date of commencement, or at a mutually agreed date, by Client and Revize LLC.. The review will cover services provided, service levels and procedures.
Changes to this agreement must be approved by both signatories.
1.5 Representatives
Client and Revize LLC. nominate the following representatives responsible for the monitoring and maintenance of the service agreement:
1.6 Service Level Monitoring
The success of service level agreements depends fundamentally on the ability to measure performance comprehensively and accurately so that credible and reliable information can be provided to customers and support areas on the service provided.
Service factors must be meaningful, measurable and monitored constantly. Actual levels of service are to be compared with agreed target levels on a regular basis by both Client and Revize LLC. This is in reference to the agreed upon 99.99% detailed in item 2.5 of this agreement. In the event of a discrepancy between actual and targeted service levels both Client and Revize LLC. are expected to identify and resolve the reason(s) for any discrepancies in close co-operation.
Service level monitoring will be performed by Client. If Client suspects that response times for faults do not adhere to expected response times in table 2.2 they should provide information to Revize in response to items in 4.2
Service level monitoring and reporting is performed on response times for faults, as specified in Section
3.4 of this agreement.
Client: Sydney Finch – Business Analyst
(916) 746-1175
Revize LLC.: Joseph Nagrant –
Business Development Director
248-269-9263
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
Client Responsibilities
2.1 Functional Overview
The purpose of this section is to detail the Client responsibilities for the referral and resolution of all computer related faults and queries (supported products only) encountered by end users throughout the Client’s contracted services with Revize LLC. This includes the following specific responsibilities:
• Provision of a main point of contact during Client business hours. • Extracting information from end users as per Revize LLC. specified list of questions (detailed in section 4)
• Timely referral of faults to Revize LLC. as per method detailed in section 4 • Fault resolution monitoring, and production and distribution of Service Level Monitoring reports as and when required
2.2 Response Times
Table 2.2 shows the priority assigned to faults according to the perceived importance of the reported situation. The priority assignment is to refer to the initial response to the client as per Section 2.3 of this document. The support level refers to the Client guide for support available as illustrated in Section 2.3 of this document. Client agrees and understands that, in rare cases, response times may be delayed due to an overabundance of tech support requests on the part of the Client or Revize customers, natural disasters, acts of god, etc.
Table 2.2 - Response Priority
Crisis
Urgent
Critical
Normal
Request
For
Service
Priority Immediate Urgent High Normal Normal
Time for
Response
< 1 Hour 1 Hour 4-6 Hours 24 Hours Dependent
Upon
Request
Report Method Revize Live
Phone
Support
248-269-9263
Revize
Customer
Portal
Revize
Customer
Portal
Revize
Customer
Portal
Revize
Customer
Portal
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
2.3 Client Guide for Support (Report Method Details) – Fault Matrix Crisis:
o Crisis issues are issues that make your website completely inoperable. In this case you should call our tech support team immediately at 248-269-9263
o Example(s) include: Entire website not accessible from multiple devices/browsers
Urgent:
o Urgent issues are issues that render your system partially inoperable. These requests can be submitted to our tech support team through phone or within our customer portal www.support.revize.com
o Example(s) include: Partial portion of website not accessible from multiple devices/browsers, unapproved information on the website, or time sensitive information not available on live website.
Critical:
o Critical Issues are issues that deny you the ability to perform a core function of the system. These requests should be submitted to the customer portal www.support.revize.com o Example(s) include: CMS not publishing to live site, perceived slow load time, content updates not appearing as intended in live site.
Normal:
o Normal issues are issues that deny usability of limited functions of the system. These requests should be submitted to the customer portal www.support.revize.com o Example(s) include: General site irregularities, login issues, photo resizing, or image/graphic requests.
Request for Service:
o Requests for service are completed with the mindset that we do not “nickel and dime” our clients.
Your annual maintenance agreement includes requests for service CLIENT may not be able to create themselves. These types of requests include new icons, graphics, buttons, photo editing, page types, and (in some situations) custom applications. Revize will add in these services with no charge up to a level of reasonability beyond what is included in your contract. These requests should be submitted to the customer portal www.support.revize.com. If there is no charge, Revize will complete the changes as requested. If there is any charge, we will respond to you with alternative free options or a quote for the additional work.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
2.4 Priority Level Response/Resolution Times
Table 2.2 shows the required initial telephone/portal response times for the individual priority ratings. All times indicated represent telephone response time during specified working hours of 8 a.m. to 8 p.m.
Eastern Time Monday to Friday, unless otherwise indicated in this document, or otherwise agreed upon by Client and Revize LLC..
The indicated response time represents the maximum delay between a fault/request being reported to the Revize LLC. and a Revize LLC. representative contacting the Client by telephone or through the customer portal. The purpose of this contact is to notify the client of the receipt of the fault/request from Client and provide the client with details of the proposed action to be taken in respect of the particular fault/request.
Due to the nature and variety of issues that could be reported by the client, resolution times vary dependent upon the issue itself. It is not uncommon for a perceived “quick fix” to take multiple working days, or a perceived long term request to be completed in a matter of hours. When possible, Revize will provide an estimated time of resolution upon initial report from the client. If, after further investigation, Revize determines the expected time to significantly change, Revize will contact the client to discuss the details and new suspected time frame
2.5 Website Application Availability Monitoring
Website application availability monitoring will be performed by Client using software of their choice. If Client suspects that website availability fails to meet the agreed upon threshold of 99.99% in any one month, they agree to immediately open a support ticket in the customer portal to notify Revize LLC. of the issue.
Upon resolution of downtime issue, if Client suspects the 99.99% was not met, Client agrees to provide information to Revize LLC. which includes SCOM report and a written narrative describing any details of the perceived downtime issue. Upon Revize LLC. review and concurring thereof Revize LLC. customer will be eligible for a credit equal to the monthly portion of annual services fee as set forth in table 2.5 below. This credit would be applied to the next invoice due. The credit will not be provided if support ticket was not opened or for issues caused by Client.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
2.5 Website Application Availability Credit Table
Table 2.5 – Website Application
Availability Credit Table
Website Application
Availability %
Credit % for Monthly Portion of
Annual Services Fee
From To
99.99% 99.50% 0%
99.49% 99.00% 10%
98.99% 95.00% 15%
94.49% 90.00% 50%
Less than 90.00% 100%
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
3. Revize LLC. Responsibilities
3.1 Functional Overview
Revize LLC. is a provider of computing software maintenance service and support to the Client.
3.2 Hours of Operation
A Revize LLC. representative will be available to provide support functions between the hours of 8 a.m. and 8 p.m. Monday to Friday, public holidays excepted, unless alternative arrangements have been agreed to by Client. The Revize Customer portal is monitored 24 hours a day. Beyond the 8 a.m. to 8 p.m. EST Revize does not guarantee response times. Response times through the customer portal officially begin at 8 a.m. EST and end at 8 p.m. EST. However, Revize LLC.does reserve the right to respond to requests outside of these hours.
3.3 Response Times
The Revize LLC. will accept the priority assigned to a fault by Client, as per Fault Matrix in 2.3 and Priority Assignment criteria in 4.1.
3.4 Service Level Targets
The Revize LLC. will respond within the time specified by the priority allocation. Client will issue reports as and when required to the Revize LLC. Support staff for the purpose of gauging Revize LLC. performance.
3.4 Website Application Availability
The Revize LLC. agrees to a live website availability threshold of 99.99% of the time in a calendar month.
It is understood that Revize LLC.will perform routine maintenance during non-peak hours as necessary that is not factored in as part of the availability threshold. Non-peak hours are from 2:00A.M. to 6:00A.M.
Eastern Standard Time. Client may request other updates/features that necessitate downtime as well.
Revize LLC.will notify client when expected downtime is greater than 15 minutes.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
4. Supported Products/ Applications/Systems
4.1 Software Support Services
Software Products Supported:
· Revize CMS
· Hosted Website
· Source Files
· All Included Revize Web Applications
Contact Details: Live Phone Support: 248-269-9263
Customer Portal: www.support.revize.com
Email (Unofficial Channel): [email protected]
Priority Assignment Criteria:
As assigned by the Client fault matrix in section 2.3 of this document. This response time is to indicate the initial telephone, email, or support portal response by Revize LLC., as described in Section 2.4 of this document, to the client as detailed on the Client Fault Report Form.
Method of Fault Referral:
• Customer Portal transmission of Client Fault Report Form by Client staff to Revize LLC. At support.revize.com
• Telephone contact by Client operator.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
4.2 Information to be provided by Client for Timely Response:
• Complete description of issue
• Time estimate of when client started experiencing this issue • Whether a change was requested recently in relation to this issue • URL where issue is occurring (if applicable)
• Screenshot of this issue (optional)
Method of Return of Resolved Faults:
Immediately following actual resolution of each individual fault/request a Revize LLC. representative will notify Client by telephone, email, or customer portal of the completion of the fault/request. If applicable, within 48 hours of resolution Revize LLC. will provide Client with details of resolution.
Other (Details):
Revize LLC. maintains a real-time project support portal where fault issues can be reported by the Client.
This portal can be found at support.revize.com where a user name and password will be required. This project support portal will have an updated status of the completion progress of each issue as determined by Revize.
Although each issue is updated when key objectives are met, Client may request an update at any time.
When Client has issues outstanding in this portal, they will check in at least once per week to answer any follow up questions from Revize. If there are no outstanding issues this is not required. For a general update request, Client will make request notating each outstanding fault they would like an update on.
Revize will respond with details of current status and return the report to Client within 72 hours of receipt of the report.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
5. Revize CMS License
5.1 Enterprise Revize CMS License
As part of this agreement Revize LLC. will provide full usage access to our Enterprise Revize CMS Software, hosted in our cloud servers. This software is a proprietary software built and maintained by Revize LLC. and is intended to allow the CLIENT to easily update the content of their website. CLIENT agrees that this software access will only be used to maintain the websites included in this agreement.
Sharing of the access, by the CLIENT, with other entities not identified in this agreement is prohibited.
Revize will maintain, update, and host the Revize CMS in our cloud server during the contract period. In the event that the contract is terminated, for any reason, Revize will halt CLIENT access to the Revize CMS, and will provide website content to the client, provided all payments for the entire length of the contract are fully paid. Notice of termination must be in writing and given to the non-terminating party at least 60 days prior to the effective date of termination.
Docusign Envelope ID: 202183C6-2E37-4F64-8794-9B385AAFB390
City Council
Communication
Meeting Date: 6/4/2025
Item #: VI.11
File #: 0900-07
Item ID: 2025-216
Title: Sierra View Country Club Project - Notice of Completion Contact: Daniel Jacobo 916-774-5486 [email protected]
SUMMARY
Staff recommends that the City Council accept the Sierra View Country Club project as complete and adopt a resolution to authorize the City Engineer to execute the Notice of Completion. This action has no impact to the City's General Fund. Construction costs were paid by the developer.
RECOMMENDATION
Staff recommends that the City Council adopt a resolution accepting Sierra View Country Club, CWJ#190779 as complete and authorizing the City Engineer to execute the Notice of Completion.
BACKGROUND
The Engineering Division has made a final inspection of the above project and has found the roadway infrastructure work complete in accordance with the improvement plans and City specifications.
FISCAL IMPACT
The actions requested as part of this action have no impact to the City's General Fund.
Construction costs were paid by the developer.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. Approval of a Notice of Completion meets the above criteria and is not subject to CEQA. No additional environmental review is required.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
4. Invest in well-planned infrastructure and growth
Respectfully Submitted,
Daniel Jacobo, Senior Construction Inspector
Mike Isom, Development Services Director
ATTACHMENTS:
1. Resolution 25-177
2. Notice of Completion Sierra View
3. Exhibit A_Map_EN21-0938_SierraView_CntryClub
4. 302-962 Final Map
REVIEWERS:
Daniel Jacobo, Development Services Department - Engineering Division Created/Initiated - 5/13/2025 Marc Stout, Development Services Department - Engineering Division Approved - 5/14/2025 Mike Isom, Development Services Department Approved - 5/14/2025 Gretchen Hakala, City Attorney Department Approved - 5/20/2025 Katrina Six, City Clerk Department Approved - 5/21/2025 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 5/22/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 5/22/2025 Michelle Sheidenberger, City Attorney Department Approved - 5/22/2025 Dominick Casey, City Clerk Department Approved - 5/27/2025 Katrina Six, City Clerk Department Final Approval - 5/27/2025
RESOLUTION NO. 25-177
RESOLUTION OF THE COUNCIL OF THE CITY OF ROSEVILLE ACCEPTING THE PUBLIC WORK KNOWN AS Sierra View Country Club PROJECT, APPROVING THE "NOTICE OF COMPLETION", AND AUTHORIZING AND DIRECTING THE CITY ENGINEER TO
EXECUTE SAID NOTICE ON BEHALF OF THE CITY OF ROSEVILLE, THEREFORE, AND
ACCEPTING ALL DEDICATIONS OFFERED ON THE RECORDED MAP OF THE SUBDIVISION.
BE IT RESOLVED by the Council of the City of Roseville as follows:
1. The "Notice of Completion" on file in the City Clerk's Department relative to that public work known as the Sierra View Country Club is hereby approved and the public work accepted.
2. All rights of way and easements as offered on the final map of recorded with Placer County Recorder’s Office Book _GG__ of Maps, Page _70__is hereby accepted.
3. The City Engineer is hereby authorized and directed to execute said Notice on behalf of the City of Roseville.
PASSED AND ADOPTED by the Council of the City of Roseville, this day of , 20__, by the following vote on roll call:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
MAYOR
ATTEST:
CITY CLERK
City Council
Communication
Meeting Date: 6/4/2025
Item #: VI.12
File #: 0400-04-12-1
Item ID: 2025-278
Title: Westbrook - WB-42 Parcel 2 - Final Map and Subdivision Agreement Contact: Darren Ertis [email protected]
SUMMARY
Staff recommends approval of the Westbrook - WB-42 Parcel 2 final map and approval of a Subdivision Agreement with Taylor Morrison of California, LLC. The Engineering Department has completed its review of the final map and found that it is in compliance with the approved tentative map. This map will create 53 residential lots and 5 landscape lots. The actions requested have no fiscal impact on the City's General Fund.
RECOMMENDATION
Staff recommends that the City Council:
1. Approve the final map on file with the City Clerk and accept, on behalf of the public, the public utility easements offered thereon, and accept, subject to improvement, the public rights of way and Lots A and B offered thereon, and approve the abandonment of the rights of way and easements listed thereon; and
2. Adopt a resolution approving a Subdivision Agreement with Taylor Morrison of California, LLC and authorizing the City Manager to execute the agreement on behalf of the City.
BACKGROUND
The Development Services, Engineering section, has reviewed the subject final map and found that it is in compliance with the Subdivision Map Act and the City's Subdivision Ordinance and all conditions of the tentative map have been met. This map will create 53 residential lots and 5 landscape lots.
FISCAL IMPACT
There is no fiscal impact to the City's General Fund associated with this approval.
ENVIRONMENTAL REVIEW
Approval of the Westbrook - WB-42 Parcel 2 final map is an action that is subject to California Environmental Quality Act (CEQA). Project level CEQA compliance for the Westbrook - WB-42 Parcel 2 final map was accomplished with preparation of the Sierra Vista Specific Plan EIR (Adopted: May 5, 2010) (SCH#2008032017) and the Mitigated Negative Declaration (MND) and associated Mitigation Monitoring Program approved by the City of Roseville on June 6, 2012. Because the Westbrook - WB-42 Parcel 2 final map is consistent with the project evaluated in the Sierra Vista Specific Plan Environmental Impact Report (EIR), no new effects would be expected to occur and all applicable mitigation measures from the Sierra Vista Specific Plan EIR will be implemented. As such, no additional CEQA action is required at this time.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
4. Invest in well-planned infrastructure and growth
Respectfully Submitted,
Darren Ertis, Assistant Engineer
Mike Isom, Development Services Director
ATTACHMENTS:
1. Vicinity Map
2. Resolution 25-178
3. Subdivision Agreement
4. Final Map
REVIEWERS:
Robert Medina, Development Services Department - Engineering Division Created/Initiated - 5/14/2025 Marc Stout, City Clerk Department Approved - 5/21/2025
Mike Isom, City Clerk Department Approved - 5/21/2025
Gretchen Hakala, City Attorney Department Approved - 5/22/2025 Katrina Six, City Clerk Department Approved - 5/22/2025 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 5/22/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 5/22/2025 Michelle Sheidenberger, City Attorney Department Approved - 5/22/2025 Dominick Casey, City Clerk Department Approved - 5/27/2025 Katrina Six, City Clerk Department Final Approval - 5/27/2025
VICINITY MAP
WESTBROOK - WB-42PARCEL 2
BLVD
BASELINE ROAD
PLACER COUNTYSACRAMENTO COUNTYDOUGLAS
FOOTHILLS BLVD
BLVD
ATLANTICST
WAYCIRBY
E.ROSEVILEUREKARDHARDINGBLVDGALLERIABLVD
ROSEVILLEPKWYRIVERSIDE
FIDDYMENT ROADINDUSTRIAL BLVDSUNSETBLVDSTANFORD
RANCH RD
COOK-RIOLO ROAD
U. P. R. R.
U. P. R. R.
PLEASANT
PE ROAD
PKWY
WATT AVENUEBLVD
WOODCREEK OAKS
city limits, typ.
GROVESIERRA VISTASPECIFIC PLANBOUNDARY
BLUEOAKSROSEVILLECITY OFCOUNTYPLACERROCKLINCITY OF
80 65
BLVD
LE
WESTBROOK BLVDSANTUCCIBLVD
58'
SITE
RESOLUTION NO. 25-178
APPROVING A SUBDIVISION AGREEMENT, BY AND BETWEEN THE CITY OF
ROSEVILLE AND TAYLOR MORRISON OF CALIFORNIA, LLC, AND AUTHORIZING
THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE WHEREAS, a Subdivision Agreement for the Westbrook WB-42 Parcel 2 Subdivision, by and between the City of Roseville and Taylor Morrison of California, LLC, has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Subdivision Agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.
PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2025, by the following vote on roll call:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk
City Council
Communication
Meeting Date: 6/4/2025
Item #: VI.13
File #: 0900-02-01 & 0201-
01 Item ID: 2025-280
Title: Water Security Project – Budget Adjustment
Contact: William Montz 916-774-5545 [email protected]
SUMMARY
Staff recommends approval of a budget adjustment in the amount of $300,000 to cover the costs of the Water Security Project. Funding is available from the Water Operations Fund.
RECOMMENDATION
Staff recommends that the City Council adopt an ordinance approving a budget adjustment to fund the Water Security Project.
BACKGROUND
The Water Security Project was developed to implement water utility security measures starting with those identified by the Risk and Resiliency Assessment that was completed in March 2020. It provides security updates and upgrades to existing Water Utility facilities to improve site security and strengthen resiliency.
Modifications such as new fiber optic lines, cameras, gates, and fencing have been implemented at limited facilities under the Water Security Project. Planned improvements for this Project include more fencing, cameras, and fiber optic lines to be installed at the remaining and more active well sites, as well as critically identified stations and interties.
In addition to upgrades to existing Water Utility sites identified by the City, the Project also provides funding for the completion of recommendations put forth from Risk and Resiliency Assessments and Emergency Response Plans conducted by engineering firms to certify the City with the Environmental Protection Agency (EPA) under the Safe Drinking Water Act (SDWA).
FISCAL IMPACT
The requested budget adjustment is needed to fully fund the Water Security Project. The budget adjustment of $300,000 would increase the existing $900,000 project budget to a total project budget of $1,200,000. The Project is funded by the Water Operations Fund, which has available resources for this budget adjustment.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378.
Approval of a budget adjustment meets the above criteria and is not subject to CEQA. No additional environmental review is required.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
1. Ensure a safe and healthy community
Respectfully Submitted,
William Montz, Assistant Engineer
Sean Bigley, Environmental Utilities Director
ATTACHMENTS:
1. Ordinance 6948
REVIEWERS:
Erika de Leuze, Environmental Utilities Department - Technical Services Created/Initiated - 5/20/2025 Devin Whittington, Environmental Utilities Department Approved - 5/20/2025 Sean Bigley, Environmental Utilities Department Approved - 5/20/2025 Gretchen Hakala, City Attorney Department Approved - 5/21/2025 Katrina Six, City Clerk Department Approved - 5/21/2025 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 5/22/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 5/22/2025 Michelle Sheidenberger, City Attorney Department Approved - 5/23/2025 Dominick Casey, City Clerk Department Approved - 5/27/2025 Katrina Six, City Clerk Department Final Approval - 5/27/2025
ORDINANCE NO. 6948
ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2024-25
BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY
EFFECTIVE AS AN APPROPRIATION MEASURE
THE CITY OF ROSEVILLE ORDAINS:
SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2024-25, is hereby amended as listed on the attached budget adjustment for the Water Security project.
SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.
SECTION 3. The City Clerk is hereby authorized and directed to post a true copy of the foregoing ordinance in each of three (3) conspicuous locations in the City and she shall immediately after such posting enter in the ordinance book, under the record of the ordinance, a certificate under her hand stating the time and place of such publication by posting.
PASSED AND ADOPTED by the Council of the City of Roseville, this day of , 2025, by the following vote on roll call:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
MAYOR
ATTEST:
City Clerk
REQUEST FOR BUDGET ADJUSTMENT
Updated 11/22/2024
Please complete the cells highlighted in yellow.
REQUESTER NAME & TITLE: FISCAL YEAR:
PREPARER NAME & TITLE: ORDINANCE:
DEPARTMENT/DIVISION:
EXPENDITURES/EXPENSES/TRANSFERS OUT
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
6101 6587 84001 500150 300,000 Increase capital outlay for Project 500150 Water Security and Resiliency Improvements
EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL 300,000
REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
REVENUES/TRANSFERS IN TOTAL -
NET ADJUSTMENT 300,000
FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
6101 3601 00000 000000 (300,000) Decrease Water Operations Fund Balance 3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
FUND BALANCE TOTAL (300,000)
Justification for Budget Adjustment:
The Water Security and Resiliency Improvements Project (#500150) was developed to provide the City with new security updates and upgrades to existing Water Utility facilities to improve site security and strengthen resiliency. This budget adjustment would allow for planned improvements which include more fencing, cameras, and fiber optic lines to be installed at the remaining and more active well sites as well as critically identified stations and interties. The budget adjustment of $300,000 would increase the existing $900,000 budget for a total new project budget of $1,200,000. 2024-25William Montz, Assistant Engineer
Linda York, EU Business Analyst
EU Water
City Council
Communication
Meeting Date: 6/4/2025
Item #: VI.14
File #: 0203-09
Item ID: 2025-284
Title: On-Call Construction Fencing Services - Contract Purchase Agreement Amendment Contact: William Montz 916-774-5545 [email protected]
SUMMARY
This item requests City Council approval to increase the On-Call Construction Fencing Contract Purchase Agreement for Crusader Fence Company for fiscal year 2024-25, from a not-to-exceed cost for the services of $350,000 per year up to $750,000 per year, for up to three years. The fencing projects may be funded by the Environmental Utilities Rehabilitation Program, operating budgets, or capital improvement projects.
RECOMMENDATION
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute an amendment to the Contract Purchase Agreement for On-Call Construction Fencing Services with Crusader Fence Company, increasing the not-to-exceed amount from $350,000 to $750,000 for FY2024-25, as well as for the optional renewal years.
BACKGROUND
The City of Roseville Environmental Utilities Department (EU) owns and operates the Dry Creek Wastewater Treatment Plant (DCWWTP), Pleasant Grove Wastewater Treatment Plant (PGWWTP), Barton Road Water Treatment Plant (BRWTP), a distribution system for water, a collection system for wastewater, and a recycled water system.
From time to time, EU has new or existing sites which require security fencing upgrades that need to be completed in a relatively short period of time. These security upgrades may be funded by the Environmental Utilities’ Rehabilitation Program, operating budgets, or capital improvement projects, and must be completed due to operational or maintenance needs. Due to recent acts of vandalism and destruction of property, the installation and repair of fencing around the City’s facilities is of high priority.
The increase in the contract limit will allow for these installations to continue without interruption and strengthen the City’s security and resiliency against mischievous and criminal acts.
FISCAL IMPACT
The not-to-exceed cost for the services for this agreement would be increased from $350,000 per year to $750,000 per year, for three one-year renewals. The term of this agreement is not changing, there is no guaranteed minimum amount of work provided in the contract, and payment will only be made for work completed. The fencing projects may be funded by the Environmental Utilities’ Rehabilitation Program, operating budgets, or capital improvement projects, at no cost to the General Fund.
ENVIRONMENTAL REVIEW
The proposed project involves the operation, repair, and maintenance of an existing facility. This activity is
categorically exempt from CEQA as a Class 1 Exemption (State CEQA Guidelines Section 15301). The Exemption has been prepared and no further CEQA action is required.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
1. Ensure a safe and healthy community
4. Invest in well-planned infrastructure and growth
Respectfully Submitted,
William Montz, Assistant Engineer
Sean Bigley, Environmental Utilities Director
ATTACHMENTS:
1. Resolution 25-189
2. 3003939 Crusader Fence Company LLC - Executed Amendment
REVIEWERS:
Erika de Leuze, Environmental Utilities Department - Technical Services Created/Initiated - 5/20/2025 Devin Whittington, Environmental Utilities Department Approved - 5/20/2025 Sean Bigley, Environmental Utilities Department Approved - 5/20/2025 Gretchen Hakala, City Attorney Department Approved - 5/23/2025 Katrina Six, City Clerk Department Approved - 5/23/2025 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 5/27/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 5/27/2025 Michelle Sheidenberger, City Attorney Department Approved - 5/27/2025 Dominick Casey, City Clerk Department Approved - 5/27/2025 Katrina Six, City Clerk Department Final Approval - 5/27/2025
RESOLUTION NO. 25-189
APPROVING AMENDMENT #1 TO CONTRACT PURCHASE AGREEMENT, BY AND
BETWEEN THE CITY OF ROSEVILLE AND CRUSADER FENCE COMPANY, LLC, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE IT
ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, Amendment #1 to Contract Purchase Agreement (3003939) to provide on- call construction fencing services, by and between the City of Roseville and Crusader Fence Company, LLC, has been reviewed by the City Council; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Amendment is hereby approved and the City Manager is authorized to execute it on behalf of the City of Roseville.
PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 20 , by the following vote on roll call:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk
City Council
Communication
Meeting Date: 6/4/2025
Item #: VI.15
File #: 0900-02 & 0201-01
Item ID: 2025-312
Title: Church Street and Pump Station 26 Collection System Improvements Project – Increase in Spending Authority and Budget Adjustment
Contact: William Montz 916-774-5545 [email protected]
SUMMARY
Staff requests authorization for the City Manager or his designee to approve and pay for contract change orders for the Construction Agreement with Mountain Cascade, Inc. for the Church Street and Pump Station 26 Collection System Improvements Project (Project) that could increase the original contract amount for Schedule A by no more than 17%, or $718,360. This item also requests approval of a $400,000 budget adjustment for the Project using available resources in the Wastewater Rehabilitation Fund.
RECOMMENDATION
Staff recommends that the City Council:
1. Adopt a resolution approving an increase in spending authority from 5% to 17% and authorizing the City Manager or his designee to approve and pay for contract change orders for Schedule A of the Construction Contract with Mountain Cascade, Inc. for the Project that could increase the original Schedule A contract amount of $4,278,000 by no more than 17%, or $718,360.
2. Adopt an ordinance approving a budget adjustment to appropriate $400,000 in the Wastewater Rehabilitation Fund to the Project.
BACKGROUND
This Project includes upgrades to the existing critical Wastewater Collection’s pipeline infrastructure near Church Street as well as along Sierra College Boulevard in Roseville. These upgrades are needed to prevent future sanitary sewer overflows during storm events which violate the Wastewater Collection’s Waste Discharge Requirements. The Project was split into two portions: Church Street (Schedule A) and Pump Station 26 (Schedule B).
On August 7, 2024, the Construction Agreement was awarded by City Council to Mountain Cascade, Inc. in the amount of $7,065,151, which included $4,278,000 for the work on Schedule A funded by the Wastewater Rehabilitation Fund, and $2,787,151 for the work on Schedule B funded by the South Placer Wastewater Authority. In addition, City Council authorized contract change orders for this construction project that could increase the contract amount by no more than 5%.
The sewer system at Church Street is extremely old (80+ years) and unforeseen and unpredictable conditions have caused additional construction work deemed necessary for a functioning and efficient system. This project is currently under construction.
FISCAL IMPACT
The construction contract for this project was awarded on August 7, 2024, for $7,065,151 (Schedule A portion totals $4,278,000 and the Schedule B portion totals $2,787,151) with a contract change order allowance for Schedule A in the amount of $213,900, or 5%. This is a request for an additional 12% to Schedule A construction contingency ($504,460) for a total of $718,360 or 17% of the original Schedule A contract amount. After the requested change, the Schedule A contract with Mountain Cascade would (potentially) total $4,996,360.
The existing Schedule A Project budget is $5,660,000 and the requested budget amendment of $400,000 brings the total Schedule A Project budget to $6,060,000. The added $400,000 is to cover the costs for an increase in contract change orders ($333,340), professional services ($20,000), and secondary labor ($46,660). Funding for Schedule A is provided by the Wastewater Rehabilitation Fund.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to feasibility and planning studies for possible future actions which the agency has not approved or funded (CEQA Guidelines §15262).
Because the Dry Creek Wastewater Treatment Plant Solids Train Process Optimization Study only authorizes feasibility and planning studies it is statutorily exempt from CEQA review. Following completion of these studies the City will refine the project proposal and conduct CEQA review prior to project approval.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
4. Invest in well-planned infrastructure and growth
Respectfully Submitted,
William Montz, Assistant Engineer
Sean Bigley, Environmental Utilities Director
ATTACHMENTS:
1. Resolution 25-188
2. Ordinance 6952
REVIEWERS:
William Montz, Environmental Utilities Department - Technical Services Created/Initiated - 5/23/2025 Devin Whittington, City Clerk Department Approved - 5/23/2025 Sean Bigley, City Clerk Department Approved - 5/23/2025 Gretchen Hakala, City Attorney Department Approved - 5/23/2025 Katrina Six, City Clerk Department Approved - 5/23/2025 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 5/27/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 5/27/2025 Michelle Sheidenberger, City Attorney Department Approved - 5/27/2025 Dominick Casey, City Clerk Department Approved - 5/27/2025 Katrina Six, City Clerk Department Final Approval - 5/27/2025
RESOLUTION NO. 25-188
APPROVING AN INCREASE IN SPENDING AUTHORITY
WHEREAS, on August 7, 2025, a construction agreement for the Church Street and Pump Station 26 Collection Systems Improvement project was awarded to Mountain Cascade, Inc.; and
WHEREAS, the sewer system at Church Street is extremely old (80+ years) and unforeseen and unpredictable conditions have caused additional construction work deemed necessary for a functioning and efficient system; and
WHEREAS, staff is requesting an increase in change order authority from 5% to 17%.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that a spending authority increase from 5% to 17% for the construction agreement for the Church Street and Pump Station 26 Collection Systems Improvement project with Mountain Cascade, Inc. is hereby approved.
PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 20__, by the following vote on roll call:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk
ORDINANCE NO. 6952
ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2024-25
BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY
EFFECTIVE AS AN APPROPRIATION MEASURE
THE CITY OF ROSEVILLE ORDAINS:
SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2024-25, is hereby amended as listed on the attached budget adjustment for the Church Street and Pump Station 26 Collection System Improvement project.
SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.
SECTION 3. The City Clerk is hereby authorized and directed to post a true copy of the foregoing ordinance in each of three (3) conspicuous locations in the City and she shall immediately after such posting enter in the ordinance book, under the record of the ordinance, a certificate under her hand stating the time and place of such publication by posting.
PASSED AND ADOPTED by the Council of the City of Roseville, this day of , 2025, by the following vote on roll call:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
MAYOR
ATTEST:
City Clerk
REQUEST FOR BUDGET ADJUSTMENT
Updated 11/22/2024
Please complete the cells highlighted in yellow.
REQUESTER NAME & TITLE: FISCAL YEAR:
PREPARER NAME & TITLE: ORDINANCE:
DEPARTMENT/DIVISION:
EXPENDITURES/EXPENSES/TRANSFERS OUT
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
6230 6587 84001 500341 400,000 Increase Capital Outlay budget for Project #500341 Church Street Wet Weather Upgrades
EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL 400,000
REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
REVENUES/TRANSFERS IN TOTAL -
NET ADJUSTMENT 400,000
FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
6230 3601 00000 000000 (400,000) Decrease Wastewater Rehabilitation Fund Balance 3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
FUND BALANCE TOTAL (400,000)
Justification for Budget Adjustment:
This Wastewater project funds upgrades to the Church Street area to handle wet weather scenarios. The existing project budget is $5,660,000 and the requested budget adjustment of $400,000 will bring the total budget to $6,060,000. The added $400,000 is to cover the costs for an increase in contract change orders ($333,340), professional services ($20,000), and staff labor ($46,660). Funding for this budget adjustment comes from the available resources in the Wastewater Rehabilitation Fund (6230). 2024-25William Montz, Assistant Engineer EU - Tech Services Deanne Garcia, EU Business Analyst
EU/Wastewater
City Council
Communication
Meeting Date: 6/4/2025
Item #: VI.16
File #: 0324
Item ID: 2025-283
Title: Second Reading - Roseville Designation of Fire Hazard Severity Zone Map Contact: Michael Bradley 916-774-5400 [email protected]
SUMMARY
Approve an ordinance for second reading and adoption designating moderate, high and very high fire hazard severity zones within the City of Roseville as required by California Government Code section 51179.
RECOMMENDATION
Approve an ordinance for second reading designating moderate, high and very high fire hazard severity zones within the City of Roseville as required by California Government Code section 51179.
BACKGROUND
Not applicable.
FISCAL IMPACT
Not applicable.
ENVIRONMENTAL REVIEW
Not applicable.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
1. Ensure a safe and healthy community
Respectfully Submitted,
Michael Bradley, Fire Division Chief
Ryan Harrigan, Fire Chief
ATTACHMENTS:
1. Ordinance 6949
REVIEWERS:
Melissa Lipp, City Clerk Department Created/Initiated - 5/22/2025 Katrina Six, City Clerk Department Final Approval - 5/22/2025
ORDINANCE NO. 6949
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEVILLE DESIGNATING
MODERATE, HIGH, AND VERY HIGH FIRE HAZARD SEVERITY ZONES WITHIN THE
CITY OF ROSEVILLE
WHEREAS, in 1992, the California legislature declared the prevention of fires a statewide concern, and in doing so, adopted a new regulatory scheme for identifying very high fire hazard severity zones within each county, codified at California Government Code sections 51175 through 51188; and
WHEREAS, pursuant to this new regulatory scheme, the Director of Forestry and Fire Protection (“Director”) was required to identify areas within California as very high fire hazard severity zones and submit those zones to each local agency in California as a recommendation; and
WHEREAS, pursuant to California Government Code section 51179, each local agency receiving a recommendation from the Director was required to designate, by ordinance, very high fire hazard severity zones within its jurisdiction within 120 days of receiving such recommendation from the Director; provided, however, that the local agency retained the authority to: exempt itself from such requirement by adopting ordinances imposing standards that are at least equivalent to the requirements of Government Code sections 51175 through 51188; exclude areas identified as very high fire hazard severity zones by the Director so long as a finding was made that certain measures required by Sections 51175 through 51188 were not necessary for effective fire protection within the local agency’s jurisdiction; or, conversely, designate additional areas within the local agency’s jurisdiction as very high fire hazard severity zones even if not previously identified and recommended as a very high fire hazard severity zone by the Director; and
WHEREAS, any deviations by a local agency to the fire hazard severity zones recommended by the Director were final and not rebuttable, so long as the local agency’s findings were supported by substantial evidence in the record; and WHEREAS, in 2018, the California legislature amended Government Code section 51179 to remove the language that specifically authorized a local agency to either exempt itself from designating the very high fire hazard safety zones recommended by the Director or to exclude areas identified as very high fire hazard severity zones if not necessary for effective fire protection; and
WHEREAS, in 2021, the California legislature amended Government Code sections 51175 through 51188 to require the State Fire Marshal to begin identifying fire hazard severity zones within California and submitting such recommendations to each local agency, and further requiring the State Fire Marshal to identify and recommend to local agencies two additional levels of fire hazard severity zones: medium fire hazard severity zones and high fire hazard severity zones; and
2 WHEREAS, later in 2021, the California legislature further amended Government Code section 51179 to specifically prohibit a local agency from decreasing the level of fire hazard severity zones identified by the State Fire Marshal, thereby creating a mandate that each local agency adopt, at a minimum, the levels of fire hazard severity zones identified and recommended to the local agency by the State Fire Marshal; and
WHEREAS, on February 10, 2025, the City of Roseville received the State Fire Marshal’s recommended fire hazard severity zones for properties within the City of Roseville’s jurisdictional boundaries; and
WHEREAS, pursuant to Government Code sections 51178.5 and 51179, the City is required to make the State Fire Marshal’s recommended fire hazard severity zones available for public review and comment within 30 days of receiving such recommendations, and to then designate, by ordinance, moderate, high, and very high fire hazard severity zones in its jurisdiction within 120 days of receiving the recommendations; and
WHEREAS, the City of Roseville Fire Department made the State Fire Marshal’s recommended fire hazard severity zones available for public review and comment on March 12th, 2025; and
WHEREAS, the Fire Marshal for the City of Roseville has reviewed the fire hazard severity zones recommended by the State Fire Marshal, and has determined that the recommended designations are sufficient, and it is not necessary to include any additional areas not previously identified in the State Fire Marshal’s recommendations as a medium, high, or very high fire hazard severity zone.
NOW, THEREFORE, THE CITY OF ROSEVILLE ORDAINS:
SECTION 1. Certain areas within the City of Roseville’s jurisdictional limits are hereby designated as medium, high, or very high fire severity zones, as indicated on the map attached hereto as Exhibit A.
SECTION 2. This ordinance shall be effective at the expiration of thirty (30) days from the date of adoption.
SECTION 3. The City Clerk is hereby authorized and directed to post a true copy of the foregoing ordinance in each of three (3) conspicuous locations in the City and she shall immediately after such posting enter in the Ordinance Book under the record of the ordinance a certificate under her hand stating the time and place of said publication by posting.
PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of _______________, 20__, by the following vote on roll call:
3 AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
_________________________________
City Clerk
City Boundary Line
FHSZ Description
Non Wildland
Moderate
High
Very High
0 0.5 1 1.50.25
Miles
[
Fire Hazard Severity Zones
Roseville Fire Department
S:\Arcdata\DFunderburg\FireSeverityZones\FireSEverityZoneMap\FireSEverityZoneMap.aprx Date Saved: 5/6/2025 8:47 AM Exhibit "A"
City Council
Communication
Meeting Date: 6/4/2025
Item #: VI.17
File #: 0800-02
Item ID: 2025-255
Title: Second Reading - Water, Wastewater, and Waste Services - Proposed Utility Rate Adjustments and Municipal Code Revisions for Fiscal Year 2025-26 and Fiscal Year 2026-27
Contact: Shane Whittington 916-774-5557 [email protected]
SUMMARY
Approve an ordinance for second reading and adoption for proposed rate adjustments effective July 4, 2025, and July 1, 2026, for water, wastewater, and waste services utility rates and associated amendments to the Roseville Municipal Code.
RECOMMENDATION
Approve an ordinance for second reading and adoption for proposed rate adjustments effective July 4, 2025, and July 1, 2026, for water, wastewater, and waste services utility rates and associated amendments to the Roseville Municipal Code.
BACKGROUND
Not applicable.
FISCAL IMPACT
Not applicable.
ENVIRONMENTAL REVIEW
Not applicable.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
2. Remain fiscally responsible in a changing world
5. Support community engagement and advocacy
1. Ensure a safe and healthy community
3. Enhance economic vitality
Respectfully Submitted,
Shane Whittington, Environmental Utilities Business Services Manager
Sean Bigley, Environmental Utilities Director
ATTACHMENTS:
1. Ordinance 6953
REVIEWERS:
Katrina Six, City Clerk Department Created/Initiated - 5/27/2025 Melissa Lipp, City Clerk Department Final Approval - 5/27/2025
ORDINANCE NO. 6953
ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE AMENDING SECTIONS 9.12.030, 9.12.070, 9.12.090, 9.12.130 OF CHAPTER 9.12 OF TITLE 9, SECTIONS 14.08.090 AND 14.08.100 OF CHAPTER 14.08, SECTION 14.16.200 OF CHAPTER 14.16 AND SECTION 14.17.080 OF CHAPTER 14.17 OF TITLE 14 OF THE
ROSEVILLE MUNICIPAL CODE REGARDING WASTE, WASTEWATER, AND WASTE
SERVICES RATES
THE CITY OF ROSEVILLE ORDAINS:
SECTION 1. The section of the Roseville Municipal Code listed above is hereby amended to read as shown on Attachment “A”.
SECTION 2. This ordinance shall be effective at the expiration of thirty (30) days from the date of adoption.
SECTION 3. The City Clerk is hereby directed to cause this ordinance to be published in full at least once within fourteen (14) days after it is adopted in a newspaper of general circulation in the City, or shall within fourteen (14) days after its adoption cause this ordinance to be posted in full in at least three (3) public places in the City and enter in the Ordinance Book a certificate stating the time and place of said publication by posting.
PASSED AND ADOPTED by the Council of the City of Roseville this day of , 20 , by the following vote on roll call:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
MAYOR
ATTEST:
City Clerk
ATTACHMENT "A"
§ 9.12.030. Organic waste generator requirements.
A. Single-family organic waste generators shall comply with the following requirements:
1. Subscribe to and maintain organic waste collection services for all organic waste. The city shall have the right to review the number and size of a generator’s containers to evaluate adequacy of capacity provided for each type of collection service for proper separation of materials and containment of materials. Single-family organic waste generators shall adjust service level for their collection services as requested by the city. Generators may additionally manage their organic waste by preventing or reducing their organic waste, managing organic waste on site, and/or using a community composting site pursuant to 14 CCR Section 18984.9(c).
2. Participate in the city’s organic waste collection service(s) by placing source separated organic waste in the container identified and designated for source separated organic waste and placing all other materials in the container identified and designated for such materials.
3. Place containers as follows:
a. Residences Having Street Frontage Only. Containers must be placed for collection at curbside in front of residence. The wheels of the container will be placed in the gutter with the handle facing the residence. Containers will be at least three feet from any obstruction such as automobiles, trailers, motor homes, fences, lampposts, portable basketball hoops, mailboxes, or other automated containers. Containers are not to block pedestrian access. b. Residences with Alley Access. Containers must be placed for collection on private property adjacent to the alley property line, with direct access from the alley. The base of the container will be placed on a stable, level surface with the handle facing the residence. Containers will be at least three feet from any obstructions such as automobiles, trailers, motor homes, fences, portable basketball hoops, lampposts, mailboxes, or other automated containers. c. All containers must be at curbside by 6:00 a.m. on scheduled collection days, holidays included. Collection trucks may return for containers that are put out after the truck has passed, upon request for an extra pick-up. Additional charges will apply.
B. Generators that are commercial businesses, including multifamily residential dwellings shall comply with the following requirements:
1. Subscribe to and maintain organic waste collection services for all organic waste. The city shall have the right to review the number and size of a generator’s containers to evaluate adequacy of capacity provided for each type of collection service for proper separation of materials and containment of materials. Commercial business organic waste generators shall adjust service level for their collection services as requested by the city. Generators may additionally manage their organic waste by preventing or reducing their organic waste, managing organic waste on site, and/or using a community composting site pursuant to 14 CCR Section 18984.9(c).
2. Participate in the city’s organic waste collection service(s) by placing source
separated organic waste in the container identified and designated for source separated organic waste and placing all other materials in the container identified and designated for such materials.
3. Multifamily residential dwellings will not be required to recycle food waste, but will need to provide proof to the city that other source separated organic waste, such as green waste, are being recycled or diverted from the landfill in an appropriate manner under State law. The city can also provide green waste services, if necessary.
4. Supply and allow access to adequate number, size and location of collection containers with labels or colors sufficient for employees, contractors, tenants, and customers, in compliance with the city’s collection service requirements.
5. Excluding multifamily residential dwellings, commercial businesses shall provide containers for the collection of source separated organic waste and garbage in all indoor and outdoor areas where disposal containers are provided for customers, for materials generated by that business. Furthermore, the commercial businesses shall place containers in such place as shall be convenient to the city for removal of organic waste and garbage. Storage of other equipment or material will not be allowed.
6. Excluding multifamily residential dwellings, containers provided by commercial businesses shall have either:
a. A body or lid that conforms with the container colors provided through the collection service provided by the city, with either lids conforming to the color requirements or bodies conforming to the color requirements or both lids and bodies conforming to color requirements. A commercial business is not required to replace functional containers, including containers purchased prior to January 1, 2022, that do not comply with the requirements of this subsection prior to the end of the useful life of those containers, or prior to January 1, 2036, whichever comes first.
b. Container labels that include language or graphic images, or both, indicating the primary material accepted and the primary materials prohibited in that container, or containers with imprinted text or graphic images that indicate the primary materials accepted and primary materials prohibited in the container.
C. Generators that are commercial businesses, excluding multifamily residential dwellings shall:
1. To the extent practical through education, training, inspection, and/or other measures, prohibit employees from placing materials in a container not designated for those materials per the city’s collection service.
2. Periodically inspect all containers for contamination and inform employees if containers are contaminated and of the requirements to keep prohibited container contaminants out of those containers pursuant to the Act.
3. Annually provide information to employees, contractors, tenants, and customers about organic waste proper sorting and recovery requirements.
4. Nothing in this section prohibits a generator subject to these provisions from
preventing or reducing waste generation or managing organic waste on site.
5. Commercial businesses that are tier one or tier two commercial edible food generators shall comply with food recovery requirements, pursuant to Section
9.12.110 of this chapter.
§ 9.12.070. Container requirements.
A. Residential. Place containers as follows:
1. Residences Having Street Frontage Only. Containers must be placed for collection at curbside in front of residence. The wheels of the container will be placed in the gutter with the handle facing the residence. Containers will be at least three feet from any obstruction such as automobiles, trailers, motor homes, fences, lampposts, portable basketball hoops, mailboxes, or other automated containers. Containers are not to block pedestrian access.
2. Residences with Alley Access. Containers must be placed for collection on private property adjacent to the alley property line, with direct access from the alley. The base of the container will be placed on a stable, level surface with the handle facing the residence. Containers will be at least three feet from any obstructions such as automobiles, trailers, motor homes, fences, portable basketball hoops, lampposts, mailboxes, or other automated containers.
3. All containers must be at curbside by 6:00 a.m. on scheduled collection days, holidays included. Collection trucks may return for containers that are put out after the truck has passed, upon request for an extra pick-up. Additional charges will apply.
B. Commercial Placement. Garbage receptacles at places of business shall be located in such place as shall be convenient to the city for removal of garbage. City-approved trash enclosures are to be used for refuse removal equipment only. Storage of other equipment or material will not be allowed.
C. Container Type. The environmental utilities director or designee shall determine the size and specifications of all containers used for the purposes of collection under this chapter. § 9.12.090. Charges for collection.
A. Residential.
1. Each and every householder or tenant occupying any dwelling, house, or residence, shall pay to the city, or its authorized agent, a fixed minimum charge as set forth in this section as a refuse rate. Such fixed minimum is based upon service of one call per week, irrespective of whether there is any refuse to remove from any premises.
2. Automated Container Service. Each premises shall be assigned city-owned containers. Containers will be serviced by automated collection. All garbage and source separated organic waste for collection must be contained within the container(s) designated for such materials with the lid closed and must fall freely
from container when dumped. Each such premises shall be provided collection regularly, as determined by the environmental utilities director or designee.
3. The City will provide residents with 95-gallon containers for both mixed waste and green waste. A smaller container is available upon request for mixed waste only, but it is priced at the same rate as the 95-gallon container.
For collection of additional containers beyond those covered by the fixed minimum rates established in this chapter, the collection charge shall be that identified in this section.
4. Return Trip Services.
a. Extra Pick Up. An additional or “extra” pick up may be requested beyond the minimum service required by this chapter. Each such additional or extra pick up shall be subject to a fixed fee.
b. Out Late. Return service for containers placed out late may be requested. Each “out late” pick up shall be subject to a fixed fee.
c. Missed Pick Up. A “missed” container must be reported within 48 hours of collection day or an “out late” charge shall be applied to the account.
5. Rates for Residential Collection. Effective July 4, 2025, and July 1, 2026, the residential rates on billings shall be as follows:
Waste Services (Residential) Effective
7/4/2025
Effective
7/1/2026
Fixed residential refuse charge (per month)* $37.13 $38.24 Each additional Mixed Waste container (per month) $25.39 $26.15 Each additional Green Waste (Organic) container (per month) $13.49 $13.89 Additional pick up of a Mixed Waste container** $24.27 $25.00 Additional pick up of a Green Waste (Organic) container $17.84 $18.38 Residential return trip fee*** $36.30 $37.39
Container exchange (due to misuse) $108.42 $111.67
Container exchange (customer requested) $36.30 $37.39
Move in box pick up $131.21 $135.15
Temporary dumpster delivery and pickup (6 yards only) (per week) $181.95 $187.41 Temporary dumpster extra pickup (6 yards only) $127.70 $131.53 *Fixed residential refuse charge includes service for one mixed waste container (once per week) and one source separated organics waste (every other week) container as identified in 9.12.090(A)(2). **This fee is also applicable to source separated organic waste (green waste) container emptied as trash due to contamination. ***This fee is applied when service is requested but container is inaccessible.
B. Commercial.
1. A landlord, property owner, property manager or management company of a commercial business that has a commercial dumpster shall pay to the city, or its authorized agent, a fixed charge as set forth by the city council as a refuse rate.
Monthly charges will be applied to a single account per service. Such rates and fees are based upon a minimum service of one call per week, irrespective of whether there is any refuse to remove from any premises.
A landlord, property owner, property manager or management company with multiple tenants who must share a commercial dumpster shall be responsible for the refuse utility bill of the tenants.
The City will not split service costs by two or more landlords, property managers or management companies.
2. Commercial frontloader, rearloader, roll-off, and automated container services are provided by the city.
All rearloader rates displayed below include an additional premium of 25%.
An additional or extra pick up may be requested beyond the minimum service required by this chapter. Each such additional or extra pick up shall be subject to a fixed fee.
Temporary commercial collection must be charged to a City of Roseville customer utility account. A “garbage only” account may be requested for temporary services.
See Chapter 14.04 “Utility Customer Billing, Accounting and Collections” for information about establishing a new account.
Timeframe for Temporary Customer Service. Temporary dumpsters for commercial business use must be serviced weekly and removed within a 90-day period. It is the customer’s responsibility to schedule services. If a temporary dumpster is not emptied within seven consecutive days of its delivery or last collection, the account shall be assessed a weekly rental fee per subsection (B)(5), Rates for Commercial Collection.
3. The city will collect all source separated organic waste, unless a commercial business had collection services in place before September 28, 2014, the date AB 1826 was approved. Any commercial business with a collection contract in effect before this date can continue with providers until the contract expires. Once the contract expires the commercial business will default to city collection service as provided for in this chapter.
4. An additional or special pick up may be requested beyond the minimum service required by this chapter. Each such additional or special pick up shall be subject to a fixed fee.
5. Rates for Commercial Collection. Effective July 4, 2025, and July 1, 2026, the commercial rates on billings shall be as follows:
Waste Services Commercial Miscellaneous Services and Fees Effective 7/4/2025
Effective
7/1/2026
Automated container commercial service $37.13 $38.24
Waste service minimum monthly charge $41.63 $42.88
Streetscape and LLD containers $12.26 $12.63
Hand pick up service $52.04 $53.60
Commercial Bin Assistance (per pickup) $65.58 $67.55
Push/Pull Service (optional monthly) $21.78 $22.43
Lock Service (optional monthly) $14.52 $14.96
Autocan Extra Pickup $24.27 $25.00
Autocan Out Late Pickup $24.27 $25.00
Return Trip - No Access Fee $36.30 $37.39
Lock for Bin (deliver or replace) $21.78 $22.43
Streetscape/LLD Can Extra Pickup $39.37 $40.55
Equipment Replacement/Repair (outside normal wear & tear) AT COST AT COST Frontloader and Rearloader Rates
(Multiply by number of weekly pick ups)
Effective
7/4/2025
Effective
7/1/2026
Mixed Waste Frontload 2-yard bin $132.03 $135.99
Mixed Waste Frontload 3-yard bin $198.04 $203.98
Mixed Waste Frontload 4-yard bin $264.05 $271.97
Mixed Waste Frontload 5-yard bin $330.06 $339.96
Mixed Waste Frontload 6-yard bin $396.08 $407.96
Mixed Waste Frontload 8-yard bin $528.10 $543.94
Mixed Waste Frontload 2-yard bin Extra Pick Up (per occurrence) $69.31 $71.39 Mixed Waste Frontload 3-yard bin Extra Pick Up (per occurrence) $85.81 $88.38 Mixed Waste Frontload 4-yard bin Extra Pick Up (per occurrence) $102.31 $105.38 Mixed Waste Frontload 5-yard bin Extra Pick Up (per occurrence) $118.82 $122.38 Mixed Waste Frontload 6-yard bin Extra Pick Up (per occurrence) $135.32 $139.38 Mixed Waste Frontload 8-yard bin Extra Pick Up (per occurrence) $168.32 $173.37 Mixed Waste Frontload Compactor 2-yard bin $237.90 $245.04 Mixed Waste Frontload Compactor 3-yard bin $356.84 $367.55 Mixed Waste Frontload Compactor 4-yard bin $475.80 $490.07 Mixed Waste Frontload Compactor 6-yard bin $713.69 $735.10 Mixed Waste Frontload Compactor 8-yard bin $951.59 $980.14 Mixed Waste Frontload Compactor 2-yard bin Extra Pick Up (per occurrence) $95.78 $98.65 Mixed Waste Frontload Compactor 3-yard bin Extra Pick Up (per occurrence) $125.52 $129.29 Mixed Waste Frontload Compactor 4-yard bin Extra Pick Up (per occurrence) $155.25 $159.91 Mixed Waste Frontload Compactor 6-yard bin Extra Pick Up (per occurrence) $214.72 $221.16 Mixed Waste Frontload Compactor 8-yard bin Extra Pick Up (per occurrence) $274.20 $282.43
Cardboard Frontload 2-yard bin $40.53 $41.75
Cardboard Frontload 3-yard bin $60.79 $62.61
Cardboard Frontload 4-yard bin $81.06 $83.49
Cardboard Frontload 5-yard bin $101.32 $104.36
Cardboard Frontload 6-yard bin $121.58 $125.23
Cardboard Frontload 8-yard bin $162.11 $166.97
Cardboard Frontload 2-yard bin Extra Pick Up (per occurrence) $46.43 $47.82 Cardboard Frontload 3-yard bin Extra Pick Up (per occurrence) $51.50 $53.05 Cardboard Frontload 4-yard bin Extra Pick Up (per occurrence) $56.57 $58.27 Cardboard Frontload 5-yard bin Extra Pick Up (per occurrence) $61.64 $63.49 Cardboard Frontload 6-yard bin Extra Pick Up (per occurrence) $66.69 $68.69 Cardboard Frontload 8-yard bin Extra Pick Up (per occurrence) $76.83 $79.13 Temporary Frontload 6-yard bin $181.95 $187.41
Temporary Frontload 6-yard bin Extra Pick Up (per occurrence) $127.70 $131.53 Mixed Waste Rearload 1.5-yard bin $123.78 $127.49
Mixed Waste Rearload 2-yard bin $165.04 $169.99
Mixed Waste Rearload 3-yard bin $247.55 $254.98
Mixed Waste Rearload 1.5-yard bin Extra Pick Up (per occurrence) $67.25 $69.27 Mixed Waste Rearload 2-yard bin Extra Pick Up (per occurrence) $77.56 $79.89 Mixed Waste Rearload 3-yard bin Extra Pick Up (per occurrence) $98.19 $101.14 Mixed Waste Rearload Compactor 2-yard bin $297.36 $306.29 Mixed Waste Rearload Compactor 3-yard bin $446.05 $459.43 Mixed Waste Rearload Compactor 2-yard bin Extra Pick Up (per occurrence) $110.64 $113.96 Mixed Waste Rearload Compactor 3-yard bin Extra Pick Up (per occurrence) $147.82 $152.25 Roll Off Open Top and Compactor Rates and Fees Effective 7/4/2025
Effective
7/1/2026
Temporary Roll Off Weekly Rental Fee $156.52 $161.22
Roll Off Haul (tonnage separate) $453.49 $467.09
Tonnage Rates Based on WPWMA (MSW)* At cost At cost
Tonnage Rates Based on WPWMA (C&D)* At cost At cost
Tonnage Rates Based on WPWMA (Sludge)* At cost At cost
Tonnage Rates Based on WPWMA (Mixed Inert)* At cost At cost Tonnage Rates Based on WPWMA (Food Waste)* At cost At cost Tonnage Rates Based on WPWMA (Green Waste)* At cost At cost Tonnage Rates Based on WPWMA (Wood Waste)* At cost At cost Tonnage Rates Based on WPWMA (Inert)* At cost At cost
Tonnage Rates Based on WPWMA (Treated Wood Waste)* At cost At cost Emergency After Hours (per occurrence) $234.36 $241.39
Roll Off Return - Not Ready (per pickup) $43.55 $44.86
Standby Charge (per 15 min) $87.10 $89.71
Compactor Cleaning Fee $612.81 $631.19
Roll Off Relocation Fee (no haul) $72.58 $74.76
* Tonnage charges (tipping fees) vary by material type, and are determined by the Western Placer Waste Management Authority. With city department head approval, some entities may pay tonnage charges directly to Western Placer Waste Management Authority.
C. City Designated Shared Service Rates. City Designated Shared Services are solid waste services established solely at the discretion of the City when individual collection service is impractical due to physical space limitations or access constraints. Shared containers or collection points may be provided by the City to service multiple units collectively; however, such service is not available by request and may only be implemented where expressly designated by the City. Rates are applicable to the City of Roseville downtown specific plan area. Exact rates are determined on a site-specific basis based on the following criteria:
Cost per 1,000
square feet of
building area or per
dwelling unit
Cost per 1,000
square feet of
building area or per
dwelling unit
Effective 7/4/2025 Effective 7/1/2026
Below are the square footage rates for City Designated Shared Services. If a customer’s site-specific charge does not exceed the fixed minimum charge, they will be subject to the monthly fixed minimum charge.
Monthly Minimum (Fixed) $41.63 $42.88
Tier 1: Cost per 1,000 square
feet of building area or per
dwelling unit
$8.70 $8.96 Tier 1 includes business types that are
determined low use by the environmental
utilities director.
Typical examples of low use are retail and
office establishments and small apartment
units.
Tier 2: Cost per 1,000 square
feet of building area
$35.07 $36.12 Tier 2 includes business types that are
determined medium use by the environmental
utilities director.
Typical examples of medium use are
relatively smaller establishments such as bars
and grills, coffee shops and delis; selling or
serving food but not considered a full-service
restaurant.
Tier 3: Cost per 1,000 square
feet of building area
$74.09 $76.31 Tier 3 includes business types that are
determined high use by the environmental
utilities director. A typical example of high
use is full-service restaurants, restaurant/
bakeries, and similar establishments. Full-
service restaurants are defined as primarily
dine-in establishments with established
menus, and a minimum of two meals per day
(e.g., lunch and dinner).
D. Shared City Service Organics Tiers. Shared City Service Organics Tiers shall be assigned based on building area, dwelling units and use characteristics aligned with the tier structure and use classifications defined in Chapter 9.12.090(C). Rates are determined on a site-specific basis based on the following criteria:
Shared City Service Organics Tiers Effective 7/4/2025 Effective 7/1/2026